Loading...
HomeMy WebLinkAbout1979-04-03 Regular Meetingl REGULAR COUNCIL BALMER dePROSSE ERDAHL NEUHAUSER PERRET ROBERTS VEVERA e4�4j ROLL CALL MEETING OF APRIL 3, 1979 7:30 P.M. PRESENT ABSENT to, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES e Ilow) COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES APRIL 3, 1979 Iowa City Council, reg. mtg., 4/3/79, 7:30 P.M. at the Civic Center. Mayor Vevera presiding. Councilmembers present: Balmer, deProsse, Erdahl, Neuhauser, Perret, Roberts, Vevera. Absent: None. Staffinembers present: Berlin, Stolfus, Helling, Hayek, Heaton, Kucharzak. Council minutes tape-recorded on Tape 79-9, Side 2, 440-1010. Mayor Vevera proclaimed April 7, 1979, as Muscular Dystrophy Day. 647 Moved by Perret, seconded by Balmer, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted, as presented: Approval of Official Actions, reg. Council mtg., 3/20/79, subj.to correction, as recommended by the City Clerk. (Correction of roll call on Ord. 79-2948, was noted. The ordinance was adopted on a 4/3 roll call vote, Balmer, Roberts & Vevera voting 'no'.) Minutes of Resources Conservation Comm. -3/16/79, b A/g i Permit Resolutions, Bk. 55, recommended by City Clerk: RES. 79-138, p. 472, APPROVING CLASS C LIQUOR LICENSE and RES. 79-139, p. 473, SUNDAY SALES for'TOWNCREST INN, 1011 Arthur St. RES. 79- 1 649 140, p. 474, REFUNDING PORTION OF CLASS C LIQUOR LICENSE FEE TO Z 6,3-0 QST. MICHAEL'S SALOON, 800 S. Dubuque. RES. 79-141, p. 475, APPROVING CLASS C LIQUOR LICENSE and RES. 79-142, p. 476, DANCING PERMIT for 3 KNIGHTS OF COLUMBUS BLDG. ASSOC., 328 E. Washington. 3 6s/ ; Motion adopted: Setting public hearing on 4/10/79 for Boyrum St. connection with Highway 6 Bypass. 65� Correspondence referredto the City Mgr. for reply: Regarding parking,IM. Shanan, et al;2H. J. Anstedt;3Loren & Ellen Hickerson; i 653 H D. Hempel. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Mayor Vevera repeated the public hearing as set. Moved by deProsse, seconded by Perret, to adopt RES. 79-143, Bk. 55, pp. 477-479, APPROVING PRELIMINARY AND FINAL LSNRD PLAN OF OWENS BRUSH COMPANY, as approved by PQ Comm. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. A corrected page 3 of resolution had been provided for Council. LEtift jkowv Ixh.'Doec7 657 OWW.o '%AXLZ% Co . fzE .u1tsu_i io evzWA LvLb apheemetkt. City Manager Neal Berlin introduced three members of the Community Technology Initiative Program; Ron Russell, Ron Lewis, and Maryland Kemp, who will meet with the City staff tomorrow to discuss utilization of technology to solve problems in our City. 1 66$ John Suchomel appeared questioning availability of parking for church members during the Easter season, as several received parking tickets last Sunday on Bloomington St. The City Manager advised that MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIES Cecil Activities AH. 13, 1979 Page 2 those who had received tickets should appeal them, and noted that he would be discussing this matter with the Police Chief. X59 Roger Mildenstein, Nyle Kauffman, and Joe Kauffman appeared regarding Proposed alignments for FW 518. Carol Casey, 2039 Tanglewood, questioned whether or not the proposed paving project would be started this summer. City Mgr. Berlin called attention to the memo in the 3/30 packet. The residents will be notified when Council will review this information at an informal Council meeting. 660 Public hearing was held on the plans for the Service Building Modular Unit Roof Repair Project, Phase 2. Moved by Balmer, seconded by Neuhauser, adopt ANDSAUTHORIZINGkCITY CLLERK4TO ADVERTISEOFORGBIDSNS AND (4/18/79), for above project. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Moved by deProsse, seconded by Erdahl, to appoint Leonard VanderZee, �tol 2813 Friendship, to an unexpired term on the Housing Comm., term expiring on 5/1/81. Motion carried unanimously, 7/0. Moved by Perret, seconded by Roberts,to appoint Rebecca Pittman, 1220 Village Road, and reappoint Doug Hillstrom, 923 E. Washington, to three year terms on the Housing Comm., terms expiring 5/1/82. Motion carried unanimously, 7/0. 6 4A deProsse advised that she would not be at the 4/17 meeting. Perret pointed out that the Transportation Committee of the Regional Planning had met regarding the three bus systems, & the agreement to Prioritize areas of coordination will be discussed on Monday with Council. He noted concern over the quality of work being done at City Plaza. Inspection of the project was discussed, the City Manager advising that there have been no major problems with this contractor. In answer to questions, Berlin reported that the paving of Court/Muscatine is planned for the first part of May, and commented that the complaints regarding newspaper pickup are down considerably. Berlin advised that the bump in the paving at the top of Dubuque Street has been discussed with Public Works. 6 6 3 Moved by deProsse, seconded by Neuhauser, to adopt RES. 79-145, Bk. 55, pp. 482-490, AUTHORIZING EXECUTION OF A CONTRACT WITH BURNS AND ASSOCIATES FOR ARCHITECTURAL ENGINEERING SERVICES FOR FY80 SERVICE BUILDING RENOVATION PROJECT. Affirmative roll call vote unanimous, 6/0, Vevera abstaining. Atty. Hayek reported on U. S. Supreme Court decision regarding Public access to cable television systems, pointing out that Iowa the City's regulatory ordinance requires public access, and he congratulated Commission Council on ssionhad metheir 66s -tonf4/3sand elected RCity obertePepperdasschairman. Cable Moved by Balmer, seconded by deProsse, to adopt RES. 79-146, Bk. COLLECTION IN THE SAME MANNER AS A PROPERTY 55, pp. 491-499, CERTIFYING UNPAID WATER CHARGES TO COUNTY AUDITOR FOR TAX. vote unanimous, 7/0, all Councilmembers present. Affirmative roll call 6646 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES f Cecil Activities A. .'1 3, 1979 Page 3 Moved by Perret, seconded by Neuhauser, to adopt RES. 79-147, Bk. 55, pp. 500-524, AUTHORIZING THE MAYOR TO EXECUTE AN APPLICATION FOR A STATE TRANSIT ASSISTANCE CAPITAL AND OPERATING GRANT FROM THE IOWA STATE DEPARTMENT OF TRANSPORTATION. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. __6 6 7 Moved by Roberts, seconded by Balmer, to adopt RES. 79-148, Bk. 55, p. 525, AUTHORIZING THE CITY OF IOWA CITY TO PURSUE A HOUSING REHABILI- TATION PROGRAM, with CDBG funds, outlined in Emergency Repair and Home Winterization program as amended & as endorsed by the Housing Commission. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. F0 68 Moved by Erdahl, seconded by deProsse, to defer consideration of the Ordinance Amending the Housing Occupancy and Maintenance Code as outlined on the agenda, for one week. Motion carried unanimously. (06 Moved by Balmer, seconded by Neuhauser, that the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the second consideration and vote be waived, and that ORD. 79-2950, Bk. 15, pp. 39-41, AMENDING SECTION 5-2(2) OF THE CODE OF ORDINANCES OF IOWA CITY TO CORRECT A TYPOGRAPHICAL ERROR WHICH OMITTED THE CLOSING TIME FOR ESTABLISHMENTS SERVING ALCOHOLIC LIQUOR OR BEER ON WEEKDAYS, be voted upon for final passage at this time. Affirma- tive roll call vote unanimous, 7/0, all Councilmembers present. Moved by Balmer, seconded by deProsse, that ORD. 79-2950, be finally adopted at this time. Affirmative roll call vote unanimous 7/0 all Council - members present. 1 470 Moved by Neuhauser, seconded by Perret, that the ORDINANCE AMENDING CHAPTER 18 OF THE CODE OF ORDINANCES OF IOWA CITY CONSISTENT WITH AMENDMENTS TO CHAPTER 601A OF THE CODE OF IOWA, (Human Rights Ord.) be considered and given second vote for passage. Motion to consider carried, 7/0. Affirmative roll call vote on second vote for passage unanimous, 7/0, all Councilmembers present. 6 7/ Moved by Balmer, seconded by Roberts, to adjourn the meeting, 8:25 P.M. ROBERT A. VEVERA, MA OR ABBIE STOLFUS, CITY CLERK MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INEs R T city of Iowa C, f x k ��' 7kf i TO: City Council FROM: City Manager RE: Material in Friday's Packet DATE: March 39, 1979 Memoranda from the City Manager (,072 a. Evaluation of City Government b. Temporary State Land Preservation Policy Commission 67 3 e. EPA Approval C cow"to" -rp WJ sew&,) 67Y Copy of letter from Mayor Vevera to President Boyd regarding parking in Iowa City. 67SCopy of letter from City Manager to local legislators regarding douse File 629. Memorandum from Assistant City Manager regarding quarterly MBO reports. 77 Quarterly MBO Reports for the Fire and Police Departments. 6 79 Copies of letters to legislators from the City Attorney regarding Senate File 406. lN. Ra9tw�SuuerM�+) emt S4,44) Svkadek.) 677 Memorandum from City Attorney regarding assistant city attorneys. 680 Memorandum from Assistant City Attorney Ryan regarding suggested changes in the Housing Occupancy and Maintenance Code. Memoranda from Housing and Inspection Services: a. Suggested Changes in Housing Occupancy and Maintenance Code 6 8 3 b. Public Housing Sites Memoranda from Planning and Program Development: a. Areawide Housing Opportunity Program 69 b. Washington Street Copy of letter from Jen Madsen to Director of Public Works regarding parking. 6136 Memoranda from Department of Public Works: a. Ditching Procedures (c, $ b. Ralston Creek Village 6 B 16 c. Tanglewood/Ventura Special Assessment Project 691 Memorandum from Linda Schreiber regarding Aids and Alternatives for spouse Abuse Memorandum from Fine Chief regarding tavern inspections. 647/ to Copy of letter Library Director/(Of North Liberty City Council2regarding contract for services. Notice of Oral Argument regarding Thomas H. Wegman, et al, vs. City of Iowa City. City -University meeting minutes of March 22, 1979 6 9 H MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40111Es n - March 30, 1979 Senate File 406 6 q,5- minutes SMinutes of staff meetings of March 28, March 21, March 14, and March 7. 69 6 Agendas: Council of Elders Meeting, April 11 17 CCN Meeting, April 4 Riverfront Colmnission meeting, April 4 6 99 Board of Adjustment meeting, April 4 700 Planning and Zoning Commission meeting, April 2 70/ Article: "How a Budget Myth Becomes Reality" 7 O Z Calendar for April 1979 -10.3 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES APRIL 3, 1979 i Iowa City Council, reg. mtg., 4/3/79, 7:30 P.M. at the Civic Center. Mayor Vevera presiding. Councilmembers present: Balmer, deProsse, Erdahl, Neuhauser, Perret, Roberts, Vevera. Absent: None. Staffinembers present: Berlin, Stolfus, Helling, Hayek, Heaton, Kucharzak. Council minutes tape-recorded on Tape 79-9, Side 2, 440-1010. Mayor Vevera proclaimed April 7, 1979, as Muscular Dystrophy Day. Moved by Perret, seconded by Balmer, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted, as presented: Approval of Official Actions, reg. Council mtg., 3/20/79, subj.to correction, as recommended by the City Clerk. (Correction of roll call on Ord. 79-2948, was noted. The ordinance was adopted on a 4/3 roll call vote, Balmer, Roberts & Vevera voting 'no'.) Minutes of Resources Conservation Comm. -3/16/79. Permit Resolutions, Bk. 55, recommended by City Clerk: RES. 79-138, p. 472, APPROVING CLASS C LIQUOR LICENSE and RES. 79-139, p. 473, SUNDAY SALES for TOWNCREST INN, 1011 Arthur St. RES. 79- 140, p. 474, REFUNDING PORTION OF CLASS C LIQUOR LICENSE FEE TO ST. MICHAEL'S SALOON, 800 S. Dubuque. RES. 79-141, p. 475, APPROVING CLASS C LIQUOR LICENSE and RES. 79-142, p. 476, DANCING PERMIT for KNIGHTS OF COLUMBUS BLDG. ASSOC., 328 E. Washington. Motion adopted: Setting public hearing on 4/10/79 for Boyrum St. connection with Highway 6 Bypass. Correspondence referred to the City Mgr. for reply: Regarding parking, M. Shanan, et al; H. J. Anstedt; Loren & Ellen Hickerson; D. Hempel. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Mayor Vevera repeated the public hearing as set. Moved by deProsse, seconded by Perret, to adopt RES. 79-143, Bk. 55, pp. 477-479, APPROVING PRELIMINARY AND FINAL LSNRD PLAN OF OWENS BRUSH COMPANY, as approved by P&Z Comm. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. A corrected page 3 of resolution had been provided for Council. City Manager Neal Berlin introduced three members of the Community Technology Initiative Program; Ron Russell, Ron Lewis, and Maryland Kemp, who will meet with the City staff tomorrow to discuss utilization of technology to solve problems in our City. John Suchomel appeared questioning availability of parking for church members during the Easter season, as several received parking tickets last Sunday on Bloomington St. The City Manager advised that MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 11011JES Council Activities April 3, 1979 Page 2 those who had received tickets should appeal them, and noted that he would be discussing this matter with the Police Chief. Roger Mildenstein, Nyle Kauffman, and Joe Kauffman appeared regarding proposed alignments for FW 518. Carol Casey, 2039 Tanglewood, questioned whether or not the proposed paving project would be started this summer. City Mgr. Berlin called attention to the memo in the 3/30 packet. The residents will be notified when Council will review this information at an informal Council meeting. Public hearing was held on the plans for the Service Building Modular Unit Roof Repair Project, Phase 2' Moved ,APPROVING b1Balmer,seconded by Neuhauser, to adopt RES. 79-144, Bk. 55, pp. AND SPECIFICATIONS AND AUTHORIZING CITY CLERK TO ADVERTISE FOR BIDS (4/18/79), for above project. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Moved by deProsse, seconded by Erdahl, to appoint Leonard VanderZee, 2813 Friendship, to an unexpired term on the Housing Comm., term expiring on 5/1/81. Motion carried unanimously, 7/0. Moved by Perret, seconded by Roberts,to appoint Rebecca Pittman, 1220 Village Road, and reappoint Doug Hillstrom, 923 E. Washington, to three year terms on the Housing Comm., terms expiring 5/1/82. Motion carried unanimously, 7/0. �i deProsse advised that she would not be at the 4/17 meeting. Perret pointed out that the Transportation Committee of the Regional Planning had met regarding the three bus systems, & the agreement to prioritize areas of coordination will be discussed on Monday with Council. He noted concern over the quality of work being done at City Plaza. Inspection of the project was discussed, the City Manager advising that there have been no major problems with this contractor. In answer to questions, Berlin reported that the paving of Court/Muscatine is planned for the first part of May, and commented that the complaints regarding newspaper pickup are down considerably. Berlin advised that the bump in the paving at the top of Dubuque Street has been discussed with Public Works. Moved by deProsse, seconded by Neuhauser, to adopt RES. 79-145, Bk. 55, pp. 482-490, AUTHORIZING EXECUTION OF A CONTRACT WITH BURNS AND ASSOCIATES FOR ARCHITECTURAL ENGINEERING SERVICES FOR FY80 SERVICE BUILDING RENOVATION PROJECT. Affirmative roll call vote unanimous, 6/0, Vevera abstaining. Atty. Hayek reported on U. S. Supreme Court decision regarding public access to cable television systems, pointing out that Iowa City's regulatory ordinance requires public access, and he congratulated the Council on their foresight. City Mgr. Berlin advised that the Cable Commission had met on 4/3 and elected Robert Pepper as chairman. Moved by Balmer, seconded by deProsse, to adopt RES. 79-146, Bk. i 55, pp. 491-499, CERTIFYING UNPAID WATER CHARGES TO COUNTY AUDITOR FOR COLLECTION IN THE SAME MANNER AS A PROPERTY TAX. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DF.S 110INES } Council Activities April 3, 1979 Page 3 Moved by Perret, seconded by Neuhauser, to adopt RES. 79-147, Bk. 55, pp. 500-524, AUTHORIZING THE MAYOR TO EXECUTE AN APPLICATION FOR A STATE TRANSIT ASSISTANCE CAPITAL AND OPERATING GRANT FROM THE IOWA STATE DEPARTMENT OF TRANSPORTATION. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Moved by Roberts, seconded by Balmer, to adopt RES. 79-148, Bk. 55, p. 525, AUTHORIZING THE CITY OF IOWA CITY TO PURSUE A HOUSING REHABILI- TATION PROGRAM, with CDBG funds, outlined in Emergency Repair and Home Winterization program as amended & as endorsed by the Housing Commission. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Moved by Erdahl, seconded by deProsse, to defer consideration of the Ordinance Amending the Housing Occupancy and Maintenance Code as outlined on the agenda, for one week. Motion carried unanimously. Moved by Balmer, seconded by Neuhauser, that the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the second consideration and vote be waived, and that ORD. 79-2950, Bk. 15, pp. 39-41, AMENDING SECTION 5-2(2) OF THE CODE OF ORDINANCES OF IOWA CITY TO CORRECT A TYPOGRAPHICAL ERROR WHICH OMITTED THE CLOSING TIME FOR ESTABLISHMENTS SERVING ALCOHOLIC LIQUOR OR BEER ON WEEKDAYS, be voted upon for final passage at this time. Affirma- tive roll call vote unanimous, 7/0, all Councilmembers present. Moved by Balmer, seconded by deProsse, that ORD. 79-2950, be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Council - members present. Moved by Neuhauser, seconded by Perret, that the ORDINANCE AMENDING CHAPTER 18 OF THE CODE OF ORDINANCES OF IOWA CITY CONSISTENT WITH AMENDMENTS TO CHAPTER 601A OF THE CODE OF IOWA, (Human Rights Ord.) be considered and given second vote for passage. Motion to consider carried, 7/0. Affirmative roll call vote on second vote for passage unanimous, 7/0, all Councilmembers present. Moved by Balmer, seconded by Roberts, to adjourn the meeting, 8:25 P.M. Q J ROBERT A. VEV RA, MAYOR AB IE STOLFUS, CITY LERK MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES IL 2, 1 Minutes of Prog. Development Subcommittee of JCRPC for March 27, 1979 Findings of Fact & Conclusions of hearing - City of Iowa City, Complainant, VS. Iowa City Apt. Assoc., Inc., Respondent re failure to disclose for Hotel/Motel Tax election issue Memo from H.I.S. Dir. re Emergency Repair & Home Winterization Prog. / HICROFIIMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101rits i IOWA CITY CITY COUNCIL AGENDA REGULAR COUNCIL MEFTINC OF APRIL. 3, 1979 7:31) P.M. COUNCIL CHAMBERS, CIVIC CENTER 410 E. WASHINGTON MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1 AGENDA RECULAR CAIINCIL MFF,TINC APRIL 3, 1979 item No. 1 - MP.ETLNC TO ORDER. Macje4 �4fx-'r0L ROLL CALL. AH Qyese#%t- Item No. 2 - MAYOR'S PROCLAMATIONS. a. Muscular Dystrophy Day, April 7, 1979. Item No. 3 - CONSIDER ADOPTION OF THE CONSENT CALENDAR AS PRESENTED OR AMENDED. a. Approval of official actions of regular Council meeting of March 20, 1979, subject to correction, as recommended by the City Clerk. C0vyec1;0, �rd.�ci'a9'f�, ve7"e Z//3. b. Minutes of Boards and Commissions. (1) Resources Conservation Commission meeting of March 16, 1979. C. Permit Resolutions, as recommended by City Clerk. /�— (1) Resolution Approving Class C Liquor License Application for Towncrest Inn, Ltd. dba/Towncrest Inn, Ltd., Arthur St. (renewal) c Sales (2) Resolution Application Afor oTowncrest Inn, Ltd. dba/Towncrestving class C Liquor License yInn, Ltd., loll Arthur St. (renewal) y� (3) FeeototSt.t Michaelto '1s Saloon, Bood a Portion fClass C s. Dubuque. License J Y / (4) Resolution Application Afor oKnights ving aof Columbus Bldg. Assoc.,ss C Liquor Control Inc., 328 E. Washington St. (5) Resolution Approving Application for Dancing Permit for Knights of Columbus Bldg. Assoc., Inc., 328 E. Washington St. MICROFILMF.O BY JORM MICROLAB CEDAR RAPIDS.DES tI01tICS Agenda Regular Council Meeting April 3, 1979 7:30 P.M. Page 2 d. Setting Public Hearings. /n (1) Consider motion setting public hearing on April .T, 1979, for the Boyrum Street connection with Highway 6 Bypass. lJ Comment: This project consists of Portland cement concrete �n pavement and turn lane construction, reinforced concrete \1\" storm sewer and box culvert, traffic signal appurtenances, excavation and miscellaneous associated construction. Public Works recommends approval of this motion. e. Correspondence. (1) Tetter from M. N. Shanan,et al,(15 signatures) concern- ing parking. This letter has been referred to the City Manager for reply. I i (2) Letter from H. Jackson Anstedt of Rockford, Illinois, whose daughter is a University of Iowa student, regarding parking. This letter has been referred to the City Man- ager for reply. (3) Letter from Loren and Ellen Nickerson supporting calen-dar parking. This letter has been referred to the City Manager for reply. (4) Letter from David R. Hempel regarding parking. This letter has been referred to the City Manager for reply. END OF CONSENT CALENDAR. Item No. 4 - PLANNING AND ZONING MATTERS. a. Consider a resolution approving the preliminary and final _ LSNRD plan of Owen's Brush Company. 5-7905. Comment: The Planning and Zoning Commission, at a regular meeting held March 15, 1979, recommended by a unanimous vote (5-0) approval of the subject development plan'located on Lower Muscatine Road at Mall Drive with the following contingencies: 1) the legal description should he corrected so that it co- incides with the boundary description; 2) the right-of-way width of Lower Muscatine Road should be indicated; 3) the future expansion plans should he deleted from this plan; and 4) the revision of the legal papers being completed. This recom- mendation is consistent with a staff recommendation presented MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES Agenda Regular Council Meeting April 3, 1979 7:30 P.M. Page 3 Item No. 4.a, continued. in a staff report dated March 15, 1979, which was attached to the Council agenda of March 27, 1979. The contingencies 1, 2, and .3 listed above have been resolved. However, the legal papers have not yet been Submitted for staff review and approval. Attached to this agenda is a letter from Owen's Brush requesting this item he placed on the Council's agenda for formal action on April 2, 1979. Action: Item No. 5 - PUBLIC DISCUSSION. 49s e&jw_ alf," C J 'r., I1 I IIM /�U'lli V N I d( C 1Sl _ ith e P -N 1Cewill J; m No. 5 - PUBLIC HEARING ON SERVICE BUILDING MODULAR UNIT ROOF REPAIR PROJECT, PHASE 2. Comment: These plans are for a new roof system to the remainder of the modular units similar to what was installed for the first two units as completed. The estimated cost is approximately $18,000. Action: —Ut AaA Item No. 7 - CONSIDER RESOLUTION APPROVING PLANS AND SPECIFICATIONS ANT) AUTHOR- 17.LNC CITY CI,RRK TO ADVERTISE. MR BIDS MR SERVICE, BUILDING MODULAR UNIT ROOF REPAIR PROJF,Cr, PHASE. 2. Comment: Public Vorks recommends that Council approve the plana and speci- ficaLions and authorize bids at the same meeting as the public hearing,. The hid opening would he scheduled for 10:00 A.M., b a April 18, 1979. Action: MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES R Ro Pr MiWf, dei f / !s"/ I? Qeofe- ey�d *. -f 0.31- 4,1, eo-e . DNS v, � w i q ln.'f "Vr• a s o 6 c( l L •s ,a;,- I Ue0 b�ra� +v 41U-Av (IT 7-64 -told us las f J - kV l we v4 Bova , Wa- aJdh,t su-rw_,J- dr, ly a sl e,( (`'ter It e,r -&, -V-4dl m , 0&%(.1 arc�lk Ii�.c. Naf yv AVL, ftw4-e Sa bd,u/srn; te (,tr-�itrt.a.. POT Wa.t,�'i-s 'ITS I.i^ leas' -t drs./up+rti-c •�i t'.�v��aN� � i �1w'III 6e Ik 1.C. gfWt:. pvojectl*ktArec! Pr. IL,I e-� eo-r c J, - ... _ h IK W a � e? S. .�,r r is 9 t"�RJutiq 1A A J ... I cI2cy--0.41' cae,rxstde,1e4_ - Nv a11A.a I- 4-v Jeo-e lop .Z /ake-- 6,,1 pwuiousC.. ��� ' hoi by Dor 6CQ. / .F- I j w� i h 0.� � I hiE✓L�M�" ��P �+ I �� �r.6..S•LV-Na.�t Mi oy rA.v-w� IA ttid! Cyr.i.+ti rr/ l V ?v b Z.�.! ✓e e. � D.OT..eri+.e hn vaQ /¢s s ed l S J,,.AT u -z . will Vekcvsas &-p-d tit.vcae aP C•fy will burl] oof-•sici,e o" /4►rgov Oplofs i'lPu. I Wit w e k4_v_e_ 4 o sew.e,r i F bur/d d rq d w,c y. TAe Illi,,,. -,2-- boukc{Av7 -6 L"bn-k Cieu.e(vrUortii• omolAtl % IIAEk ho -v Cri. �re/ ,t k)r ll,,j l w, -k_ w 4-qe.-LZ Jx Cd. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES e c.f 2 1.79 t W%Lkt v 1 t. 04.n,KaT '-av-�.a wr'tL� CO4L.,C,t /L0.C1 �C1nn4� I_ .Do. 4_d(os +0 ice s b4ee-teJ ? .. Q�1e��1s ue Fad acmes. 4o �e/C� �ic � �tv,m,S �ere� � ✓o�eef �-rry ..i Q�✓ o�.�.� a y p1 DOT - lue s7 e c oxa�. c c cam. ( X1-0 6 �,'I d MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES i Agenda Regular Council Meeting April 3, 1979 7:30 P.M. Page 4 1Lem NO. 8 - CITY COIINCII. APPOINTMENTS. a. Consider appointments to the Housing Commission: (1) One vacancy for an unexpired term ending May 1, 1981. Action: ®2���d /," ,L VA lid V 1-760 AP13 Y / / F� Ql♦ 3 (2)p Two vacancies for three-year terms expiring May 1, 1982. Action: Pf ,1 rzcfb /��'��Hoi•.a �•i/al--. I���i V/'II �F /�c� ?-rn4PIJ7 I !�/'// 'I,. �, 1 ?a " E u l <L T 3 Item No. 9 - CITY COUNCIL INFppORMATION, geYjifaduailnJ 'y 1 0.ye M Ih ay , Al L• a -t a-+ 4117 k g e,+1) •& sl.ISIOL.,.c A Ij i + or',EnLl Rev 1K41 by«Kwo..,� LI Moo-+, o a Item No. 10 - REPORT ON ITEMS FROM THE CITY MANAGER AND CITY ATTORNEY. a. City Manager. 1/� % 1 c�^\CMI A'I )Iiyl ✓% Vea( abs7al'h h, City Attorney. ov" �l,bl/c accod o MICROFILMED BY JORM MICROIAB CEDAR RAPIDS -DES MoIHEs ,C /aalvd. P. ppN VeJ � (3,•f � l e � I•,t,.c � 04A I (� cc Tq Ew,_� ("va I'0 jt -speof . Gu"fi- as ,fi q,=fr U41cdarWay • 6L11 o m w -cd 1 A hce-- Soy l aat I Qe r' -} ke.L,,t w it ( e,+o co-,,,. f 1 H . � 1 y I `(jQVOb 1,�,.••S W % I,_L_ � 1 1 µ,S CPri1 Y0.GT e✓ 6BP{,� �0.lJltd r—O0?eVetfl✓-O .V6V / /O` LP_�-4 webe- fe✓— •} _ (,7 @ I l.' u ✓-✓'r 1A,/I.tiC C • .3 �G.✓ 1 e J 4_1 e. 1;, .'r.'.. 4" q)0. V I ky — ! -" AA ti ko b PQPQ✓ ,bIG1 me. Vwzi� MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES NOIRES i ,I polio%ue S{: hill- i N MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES Agenda Regular Council Meeting April 3, 1979 7:30 P.M. Page 5 Item No. 11 - CONSIDER RESOLUTION CERTIFYING UNPAID WATER CHARGES TO COUNTY AUDITOR FOR COLLECTION IN THE SAME. MANNER AS A PROPERTY TAX. Comment: A list of delinquent water and sewer accounts, including a descrip- Linn of the premises where such delinquent accounts were incurred, is submitted for certification to the County Auditor to be collected as regular/taxes asprovidedby statute. Action: &A fie.. kp LL l 6 (( "e 71,p Item No. 17. - CONSIDER RESOLIJT10N AUTHORIZING THE MAYOR TO EXECUTE AN APPLICATION FOR A STATE TRANSIT ASSISTANCE CAPITAL AND OPERATING GRANT FROM THE IOWA STATE DEPARTMENT OF TRANSPORTATION. Comment: The Johnson County Regional Planning Commission, assisted by City staff, has prepared a Regional Transit Development Program, which includes this year's application for State transit assistance. The grant application requests $10,074 for capital projects and $204,200 for operating assistance. A copy of the Iowa City portion of the RTDP is includedin the Council packet. 7(G1/I hetes Pe//I Action: e,&. w.r %t pp ra-rl 1 ( s,ue .71b ILem No. 13 - CONSIDER A RESOLUTION TiffOTXJZ7(9AI7d>ti`Ib(kkk)Z'klf�Rai'kM1dk)dPf(YifI3Ii(Ai% tSdxCIFR[�FicRMXkMX�Aib3)cPRflkJR<bib AUTHORIZING THE CITY OF IOWA CITY, IOWA, 4 F TO PURSUE A HOUSING REHABILITATION PROGRAM. Comment: At the suggestion of the CCN, area residents and the Iowa City Housing Commission, the staff has developed a handbook establish- ing an Emergency Repair and Home Winterization Grant Program which will offer grants to owner occupants of the CDRG Neighborhood who are of low income, have limited assets and who need financial assistance in insulating their homes or in making needed repairs to the struc- tural, mechanical, electrical or plumbing systems of their homes. Eligible homeowners who are younger than 60 years of age or who are not disabled will he expected to reside in their home for three years following the receipt of grant assistance. Selling the homestead prior to the three year period will obligate the owner - grantee to repay all or part of the grant back to the City of Iowa City. The program has received the endorsement of the Housing Commission. QS cpry-e � Action: l 11 -J,y e� A,- �A a %/O MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -OLS miss Agenda Regular Council Meeting April 3, 1979 7:30 P.M. Page 6 Item No. 14 - 'CONSIDER AN ORDINANCE AMENDING THE HOUSING OCCUPANCY AND MAINTENANCE CODE ESTABLISHING A TYPE Ill DWELLING AND DWELLING UNIT AND By PRF- SCRIBINC METHODS RY)R LICENSINC SAID DWELLINGS INCLUDING MINIMUM STANDARDS; BY ESTABLISHING MINIMUM CEILING HFICHTS; ELECTRICAL SWITCHING REQUIREMENTS; DEFINITIONS MR ROOMING HOUSES; REQUIRE- MENTS FOR KITCHEN VENTILATION AND FIRE PROTECTION OF HEATING UNITS, EXTERIOR 1400D PROTECTION, FIRE. DETECTION SYSTEM; TO DELETE REQUIRE- MENTS FOR CELLARS UNDER ENTRANCE FLOORS, MINIMUM YARD REQUIREMENTS, MINIMUM SIDE. YARD REQUIREMENTS, MORE. THAN ONE. STRUCTURE ON A LOT; REOUIRFMF.NTS FOR ALTERATIONS, HAZARDOUS STORAGE, AND SKYLIGHT ACCESS ,TO ROOF. (first consideration) Comment: Since its passage on May 19, 1978, the Housing Code has been field tested numerous times and has received close review by the Housing Commission, the Board of Appeals and City staff. This ordinance is a series of changes resulting from the enforcement experience and critical review process. The changes are in three categories. First, changes necessary to correct typographical errors and editing for clarity; secondly, changes in licensing establishing a Type III license that would allow rentals of dwelling units sharing a common toilet and/or bath facility, and thirdly, deletion of sections in the Code found to he in conflict with higher standards of City Code, obsolete or not required in actual practice in Iowa City. The or- dinance has received the endorsement of the Housing Commission. Action: j I Item No. 15 - CONSIDER AN ORDINANCE AMENDING SECTION 5-2(2) OF THE CODE OF ORDIN- ANCES OF IOWA CITY TO CORRECT A TYPOGRAPHICAL ERROR. WHICH OMITTED THE CLOSING TIME FOR ESTABLISHMENTS SERVING ALCOHOLIC LIQUOR OR BEER ON WEEKDAYS. (second consideration) Comment: In reviewing the new Code, we discovered a typographical error which omits the closing time for weekdays. This amendment merely reestahlishes the old provision. This provision is also found in Section 123.49(2)(b) of the Code of Iowa. Action: _&L/ Ae.t< Sasn. Y.. 1_ -) K 1 j . .._ L A I I _ IC C. V is 1 a0 aAd a '70I&A ( A, a oet 661 a1Q Item No. 16 - CONSIDER AN ORDINANCE AMENDING CHAPTER 18 OF THE CODE OF nRDINANFS Q �� OF IOWA CITY CONSISTENT WITH AMENDMENTS TO CHAPTER 601A OF THE CODE OF 1014A. (second consideration) Comment: The City Council received a memo in the packet of December 8, 1978, outlining the proposed changes to the Human Rights Ordinance in order to make it consistent with Chapter 601A of the Code of Iowa. MCROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101tIES Agenda Regular Council Meeting April 3, 1979 7:30 P.M. Page 7 The ordinance has been adapted to the new numbering and the slight revisions in our new code. The provisions are the same as those referred to in the memo with the exception of a few grammatical changes. ff Action: �%Pet.jFee al"v 4w 0• . A11&me_ 1Lem No. 17 — AnJOURNMRNT. r. r -- MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I R COUNCIL MEETING OF ROUTING FOR ORDINANCES, RESOLUTIONS, AGREEMENTS, CONTRACTS, NOTICES. I ORIGINAL ORIGINAL XEROX XEROX DEPUTY COPIES COPIES COPIES CONT. INSTRUCTION AGENDA CERT. OF OF OF AFTER FOR ITEM H FILE H RECR. ITEMS CONTRACT ITEMS EXECUTION FINALIZATION r jar_ m, v V,/ ,%�`1'�Q-..\Q.��V•f;'ATS CIaYKS lJ-,/./.1. F, IP V 7y IY.t, i I -t 1-- /N2EI i5 s Yi I e v 13• �LW JA6'etItirl ✓ C.D.B.C.-P.V.O.✓ i Pss. F. Ie ✓ Ir.s.. ✓ �r:Jr �jJ,J. 4Je C>):v �7b1vi OJ Ir Pn f'�bl,st, C295-0 /LOS;('r✓ �2�.-..A4.,r,r,.Ilt✓ Meet'I K:I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES %ccoAcycrr.'• ✓ r.w• V f 7 !44 b.It/ 7 �rb�. ✓ f�es,Fle v 7 aL(•1 � pFS� �1 . fl I� v C I• cc._'j_ NLI�I Cp(Nov ko' in._I I-II plt.) Res.Fle �— lI /440 V, q1 C l3 �. Pr1,P q/iy .a r � � - nnlG � N 11�Fei Ii.I p ✓ � .. '� . Ylv�cr' �A f'�{ Po.i NIS kCl �� Clevlcs Co,.�{• Ile �— 147 y. 0.0. z- r� TYahT R-•s.s V �Ie V,/ ,%�`1'�Q-..\Q.��V•f;'ATS CIaYKS lJ-,/./.1. F, IP V 7y IY.t, i I -t 1-- /N2EI i5 s Yi I e v 13• �LW JA6'etItirl ✓ C.D.B.C.-P.V.O.✓ i Pss. F. Ie ✓ Ir.s.. ✓ �r:Jr �jJ,J. 4Je C>):v �7b1vi OJ Ir Pn f'�bl,st, C295-0 /LOS;('r✓ �2�.-..A4.,r,r,.Ilt✓ Meet'I K:I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Req u l aR. CouNci l MP -0,19 j4an 1 3b. _ P777 Y: 30 ?RE.QSE Si9N IN: Nam": R a A Ess: 3 /4k q: s r, e. 9. ll, �3. 14. / MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101REs r CITY OF IOWA CITY j CIVIC CLNIER 410 E WASHINVI(A\I ')'I I()Wiy , I I Y I1_,Wn I 1,lld 35,1 18C9J PP.0C LA11AT 1 0 N S WHEREAS, the citizens of Iowa City share with citizens the nation over concern for the welfare of this country's victims of muscular dystrophy, and WHEREAS, for the sixth consecutive year, the Muscular Dystrophy Dance Marathon will be held to raise funds for research to help patients suffering from this crippling disease, and WHEREAS, the Muscular Dystrophy Dance Marathon will be held from 6:00 P.M. Friday, April 6, until midnight on Saturday, April 7, at the University Field House, and WHEREAS, by this proclamation it is hoped to raise the level of community awareness of this effort, NOW, THEREFORE, I, Robmt A. Vevena, Mayon o6 .the C.Lty o6 Io,aa City, do hes ebb phocCaim Apn,i.0 7, 1979, as MUSCULAR DYSTROPHY DAV do Iowa City, and IUlge att cLtLzena .to support .tlai,s woathy calue. Signed .in Io,w C.i,ty, 7oiui, .tlttz 31td day o6 ApaLC 1979. alllilon MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES by7 �• W MINUTES OF OFFICIAL ACTIONS OF COUNCIL - 3/20/79 The cost of publishing the following proceed- ings & claims is $ . Cumulative cost for this calendar year for said publication is $ Iowa City Council, reg. mtg., 372-0-77-9-, 7:30 P.M. at the Civic Center. Mayor Vevera presiding. Councilmembers present: Balmer, deProsse, Erdahl, Perret (7:35 P.M.), Neuhauser, Roberts, Vevera. Mayor Vevera proclaimed the week of March 18- 24, 1979 as Substance Abuse Prevention Week, and March 19-24 as Runnin' Regals Week, for Iowa City Regina High School State Champion Boys' Basketball Team. City Clerk Stolfus requested two additions to the Consent Calendar, the setting of public hearing on 3/27 for $2,000,000 G.O. Bond Issue, and approval of Class C Beer permit for Drug Fair, 121 E. Washington. deProsse questioned action to be taken on 2.d(6), request from 'A Better Cab Co.'. City Mgr. Berlin explained that if Council was still interested in the project discussed previously, staff would negotiate a contract with this company. All Councilmembers were agreeable to the negotiation of a contract. Wayne Draper appeared questioning what action would be taken on 2.d(5), request for reduced rate for the elderly. City Attorney Hayek advised Council action by motion. (Action taken later in meeting). Council had indicated that if a proposal was submitted, they would be favorably disposed to consider it. Moved by Perret, seconded by Neuhauser, that the following items and recommendations in the Consent Calendar be received or approved and/or adopted, as amended: Approval of Official Actions, reg. Council mtg., 3/6/79, subj. to correction, as recommended by City Clerk. Minutes of Boards & Commissions: Commit- tee on Community Needs -3/7/79; Riverfront Comm. -3/7/79; Human Rights Comm. -2/26/79; Mayor's Youth Employment Bd.-2/20/79; Design Review Comm. -3/14/79. Permit Resolutions, Bk. 55, recommended by City Clerk: RES. 79-119, p. 429, APPROVING CLASS C LIQUOR LICENSE FOR Harold & Delight Frantz dba/Hal & Dee's. RES. 79-120, p. 430, APPROVING CLASS C BEER PERMIT for Drug Fair. Setting Public Hearings: RES. 79-121, Bk. 55, p. 431, SETTING PUBLIC HEARING 4/3/79 FOR SERVICE BUILDING MODULAR UNIT ROOF REPAIR PROJECT (PHASE II). RES. 79-122, Bk. 55, pp. 432-433, SETTING PUBLIC HEARING 4/10/79, ON WHETHER LIQUOR LICENSE ISSUED TO COPPER DOLLAR SHOULD BE REVOKED OR SUSPENDED FOR VIOLATIONS MICROFILMED BY JORM MICROLAB CEDAR RAF, IDS- DIS MOINE5 N 11 Offlcinl Actions OF LIQUOR REGULATIONS. RES. 79-123, Bk. 55, March 20, 1979 pp. 434-437, FIXING DATE, 3/27/79, FOR MEETING Page 2 ON PROPOSITION OF ISSUANCE OF $2,000,000 GENERAL OBLIGATION BONDS (FOR ESSENTIAL CORPORATE PURPOSE) OF IOWA CITY AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF. Correspondence referred to City Mgr. for reply: C. Bausermans, re calendar parking on Ronalds St. M. Hunter re calendar parking & trash pickup. A. Rittenmeyer re parking. A. Hauer re problems encountered with West Benton transit route. 'A Better Cab Co.' proposal to supplement available transportation programs for elderly & handicapped. R. Wolf re parking regulations. Eble Music Co. re Clinton St. H. Louis Inc. re parking. Affirmative roll call vote on amended Consent Calendar unanimous, 7/0, all Councilmembers present. Mayor Vevera repeated three public hearings set. Moved by Neuhauser, seconded by deProsse, to permit reduced fare for elderly as requested by 'A Better Cab Co.'. Motion carried unanimously, 7/0. Moved by Balmer, seconded by Roberts, to adopt RES. 79-124, Bk. 55, pp. 438-440, APPROVING FINAL PLAT OF VILLAGE GREEN SOUTH, PART 2, as approved by the Planning & Zoning Comm. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Don Stanley, Pres. of Univ. Student Senate, reported on meeting held with interested citizens re parking regulations. Gene Edmon & James Barfuss also appeared. Public hearing was held on the Resolution Proposing to Sell a Black of Harrison Street to the State of Iowa for the University as per agreement with Johnson County for construction of the new jail facility. There were no interested persons present. Moved by Balmer, seconded by Perret, to adopt RES. 79-125,' Bk. 55, pp. 441-443, TO SELL PROPERTY. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Public hearing was held on Resolution Proposing to Sell an Interest in Real Property, a scenic easement over portion of Capitol Street to the State of Iowa, pursuant to agreement between the City, Johnson County & the State of Iowa. There were no interested persons present. Moved by Perret, seconded by Neuhauser, to adopt RES. 79- 126, Bk. 55, pp. 444-446, TO SELL AN INTEREST IN REAL PROPERTY. Affirmative roll call unanimous, 7/0, all Councilmembers present. Public hearing was held on the amendments to the FY79 Budget, as listed in the detailed material presented. MICROFILMED BY JORM MICROLAB CEDAR RAP116-Dr.; !f01l1[s Official Actions Public hearing was held for comments on the March 20, 1979 proposal to add 50 additional units of Section 8 Page 3 Housing Assistance Payment Program for existing housing units designed for non -elderly families. Mayor Vevera announced vacancies for the Senior Center Commission; two vacancies for 1 -year term expiring 12/31/79, two vacancies for 2 -year terms expiring 12/31/80 & three vacancies for 3 - year terms, expiring 12/31/81, to be made at 4/24/79 Council meeting. (These terms were changed later in meeting when ordinance was adopted). Moved by Neuhauser, seconded by deProsse, to appoint Jeann Bartels to the Board of Adjustment to fill an unexpired term ending 1/1/80. Motion carried unanimously, 7/0. Moved by Perret, seconded by deProsse, to readvertise for vacancies on the Resources Conservation Comm. for 3 -year terms expiring 1/1/82. Motion carried unanimously, 7/0. Moved by Balmer, seconded by deProsse, to adopt RES. 79-127, Bk. 55, pp. 447-448, APPROVING PRELIMINARY DESIGN PLANS FOR REDEVELOPMENT ON URBAN RENEWAL PARCEL 93-3, Anna's Place. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Moved by Balmer, seconded by deProsse, to adopt RES. 79-128, Bk. 55, p. 449, AUTHORIZING THE STAFF TO INITIATE LAND ACQUISITION PROCEDURES FOR THE SOUTH GILBERT ST. PROJECT. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Moved by Roberts, seconded by Balmer, to adopt RES. 79-129, Bk. 55, p. 450, AMENDING BUDGET AUTHORIZATION RES. 78-128 FOR THE PUBLIC WORKS DEPT., EQUIPMENT DIVISION. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Moved by Balmer, seconded by deProsse, to adopt RES. 79-130, Bk. 55, pp. 451-453, AUTHORIZING EXECUTION OF A CONTRACT BETWEEN JOHN SUCHOMEL & THE CITY OF IOWA CITY FOR STREET, SIDEWALK, AND ALLEY CLEANUP IN DOWNTOWN IOWA CITY AREA. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Moved by Neuhauser,seconded by Roberts, to adopt RES. 79-131, Bk. 55, pp. 454-456, AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE JOHNSON COUNTY/MUNICIPAL DEFENSE AGENCY (monthly testing of siren system). Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Perret offered three changes regarding the Senior Center Commission Ord. Moved by Perret, seconded by deProsse, to amend ORD. 79-2947, Bk. 15, pp, 30-34, AMENDING THE CODE OF ORDINANCES OF THE CITY OF IOWA CITY BY ADDING ARTICLE V. SENIOR CENTER COMMISSION TO CHAPTER 25, PARKS AND MICROFILMED BY JORM MICROLAB CCDM RANDS -DE, !10111E5 Official Actions March 20, 1979 Page 4 RECREATION by changing Sec. 25-60 (a) so that it would reflect a five member committee; changing Sec. 25-61 so that 2 members would be appointed for three-year terms and 1 member appointed for the one-year term; and adding to Sec. 25-63, "Item (7) To assist City Manager in evaluation of personnel." Motion to amend adopted, 7/0. Previous motion to give ordinance first consideration, withdrawn. Moved by Balmer, seconded by Perret, that the rule requiring ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the first and second consideration and vote be waived, and that ORD. 79-2947, as amended, be voted upon for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Moved by Balmer, seconded by Perret, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Moved by deProsse, seconded by Perret, that ORD. 79-2948, Bk. 15, pp. 35-36, CLOSING THE EASTERN TERMINUS OF MELROSE COURT TO MOTOR VEHICULAR TRAFFIC FROM MYRTLE AVENUE BY PLACING A TRAFFIC ISLAND DIRECTLY WEST OF GREENWOOD DRIVE ON MYRTLE AVENUE be passed and adopted. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Moved by Balmer, seconded by deProsse, that ORD. 79-2949, Bk. 15, pp. 37-38, AWARDING A FRANCHISE FOR CABLE TELEVISION TO HAWKEYE CABLEVISION CORPORATION be passed and adopted. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Moved by Balmer, seconded by Perret, to adjourn the meeting, 8:30 P.M. Motion carried unanimously. A more complete description of Council activities is on file in the office of the City Clerk. s/ROBERT A. VEVERA, MAYOR s A B E STOLFU ,, CITY CLE 5 bm tted 3/29/79. MICROFILMED BY JORM MICROLAB cEPAR RAPI)s-DES Mol lits MINUTES RESOURCES CONSERVATION COMMISSION MARCH 16, 1979 4:30 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Bolknick, Denniger, Hotka, Stager. STAFF PRESENT: Tinklenberg, Lee SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN Stager moved, Bolnick seconded, to approve the minutes of Feb- ruary 27, 1979, meeting as read. Approved unanimously. Gasoline Shortage Problem Reported By Staff Roger Tinklenberg found out that there is no exact information of gasoline consumption at the City or County level. The Department of Revenue, Fuel Tax Division, lists only three independent oil jobbers for Johnson County and the major oil companies reported their sales for the entire state only. Other problems are: -Co-ops do not pay fuel tax, therefore no record, of their sales, is kept. -The number of out of town vehicles not recorded, which are in the area for the University and the hospitals. -I-80 traffic stopping to refuel. A Brookhaven National Laboratory study of energy use by states and counties, as reported in the 1977 Energy Report of the Iowa Energy Policy Council, indicated that Johnson County's energy use was between 2.62 and 2.69 percent of the energy use state- wide in 1972. The state-wide gasoline use, in 1977, was 1,628,320,000 gallons, meaning that Johnson County's gasoline use was approximately 43,000,000 gallons. During 1977 the fuel use per vehicle was about 821 gallons per year state-wide while the fuel use for Johnson County vehicles was about 1,030 gallons, or almost 3 gallons per day, per e. The DOE rationing plan regulations discussed 2 gallons per day as the possible per vehicle allocation, meaning that consumption would have to be cut by one-third. The Commission's projection is that the gasoline shortage will be a 10 to 30 percent short fall. There would be a ten month lag after the beginning of a gas shortage before the governmental rationing of gas. ME MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES RESOURCES COi,oERVATION COMMISSION March 16, 1979 Page 2 Denniger suggested that the impact of this shortage on City services should be looked at carefully. During the ten month lag city and emergency vehicles should have priority in acquiring gas before private vehicles. Programs like car pools and mass transit operation should be I reinforced. To establish priorities, the staff should contact department heads to draw up a list of vehicle uses which could be cut as the gasoline shortage worsens. The Resources Conservation Commission will put the list together in case the shortage occurs. DOE allocation plans should be checked to give a clearer image of the allocation procedures. As far as the populace is concerned a chart is needed to give people some ideas of distance and time spent on using different ! types of transportation, i.e. walking, cycling, driving, or riding the bus. —I Staff will also go through the articles in the Wall Street Journal in order to have a better understanding of the problem. Other items on the agenda were deferred until the next meeting. The meeting adjourned at 5:45 P.M. Respectfully submitted, Roger Tinklenberg, Katie Lee. Ira Bolnick, Secretary. i I I ' I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MORIEs 1� RESOLUTION NO. 79-138 RESOLUTION APPROVING CLASS C LIQUOR CONTROL LICENSE APPLICATION BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Class Liquor Control License application is hereby approve or the following named person or persons at the following described location: Towncrest Inn., Ltd., 1011 Arthur St. Said approval shall be subject to any conditions or re- strictions hereafter imposed by ordinance or State law. -The City Clerk shall cause a recommendation for approval to he endorsed upon the application and forward the same together with the license fee, certificate of financial responsibility, surety bond, sketch of the premises and all other information or documents required to the Iowa Beer and Liquor Control Department. It was moved by Perret and seconded by Balmer that the Resolution as read be adopted, and upon -Mo I—cai� there were: Balmer deProsse Erdahl Neuhauser Perret Roberts Vevera Passed and approved this Attest: City Clerk Ly AYES: NAYS: ABSENT: x x x x x x x 3rd day of 'April , 19 79 Mayor MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110114ES L RESOLUTION NO. 79-139 RESOLUTION OF APPROVAL OF CLASS C Lienor SUNDAY PERMIT APPLICATION BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Class C Liquor Sunday Permit application is hereby approved for the following named person or persons at the following described location: Towncrest Inn, Ltd. 1011 Arthur St. Said approval shall be subject to any conditions or restrictions hereafter imposed by ordinance of state law. The City Clerk shall cause a recommendation for approval to be endorsed upon the application and forward the same together with the license fee, bond, and all other information or docu- ments required to the Iowa Beer and Liquor Control Department. It was moved by Perret and seconded by Ralmor that the Resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Balmer x deProsse x i Erdahl x Neuhauser x I Perret x Roberts x Vevera x Passed and approved this 3rd day of April 19 79 Attest: City Clerk Mayor MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401tiEs 6Y9 J RESOLUTION NO. 79-139 RESOLUTION OF APPROVAL OF CLASS C Lienor SUNDAY PERMIT APPLICATION BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Class C Liquor Sunday Permit application is hereby approved for the following named person or persons at the following described location: Towncrest Inn, Ltd. 1011 Arthur St. Said approval shall be subject to any conditions or restrictions hereafter imposed by ordinance of state law. The City Clerk shall cause a recommendation for approval to be endorsed upon the application and forward the same together with the license fee, bond, and all other information or docu- ments required to the Iowa Beer and Liquor Control Department. It was moved by Perret and seconded by Ralmor that the Resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Balmer x deProsse x i Erdahl x Neuhauser x I Perret x Roberts x Vevera x Passed and approved this 3rd day of April 19 79 Attest: City Clerk Mayor MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401tiEs 6Y9 RESOLUTION NO. 79-140 RHSOLUTION TO REFUND A PORTION OF CLASS C LIQUOR LICENSE FEE WHEREAS, Michael R. Hanrahan dh:t/ St. Michael's Saloon at 800 South Dubuque has surrendered Liquor License &C-11668, to the Iowa State Beer f, Liquor Control Department, and has received the State share of 35% of three quarters of the liquor license fee, and, WIIr:RHAS, the above licensee has applied for refund of the City' share of 65% of three quarters of the liquor license fee, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOIVA, that the Mayor and City Clerk be authorized and directed to draw a warrant on the General Fund in the amount of $ 633.75 , payable to Michael R. Hanrahan for refund of portion of Liquor License R LC -11668 . It was moved by Perret and seconded by Balmer that the Resolution as read he adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Balmer X deProsse x Erdahl x Neuhauser x Perrot X Roberts X Vevera Passed and approved this 3rd day of Aprilil//�/,� 11977997. Mayor ATTEST: 4a City Clerk MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES HIRES 650 F RESOLUTION NO. 79_141 RESOLUTION APPROVING CLASS C LIQUOR CONTROL LICENSE APPLIL'A'FIfSN BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Class C Liquor Control License application is hereby approveFTor the following named person or persona at the following described location: Knights of Columbus Bldg. Assoc., Inc., 328 East Washington St. Said approval shall be subject to any conditions or re- strictions hereafter imposed by ordinance or State law. -The City Clerk shall cause a recommendation for approval to he endorsed upon the application and forward the same together with the license fee, certificate of financial responsibility, surety bond, sketch of the premises and all other information or documents required to the Iowa Beer and Liquor Control Department. It was moved by Perret and seconded by Balmer that the Resolution as rem e --adopted, and upon roI ca there were: AYES: NAYS: ABSENT: Balmer x deProsse x Erdahl x Neuhauser x 71_ Perret x Roberts x Vevera x _ Passed and approved this 3rd day of April 19 79 Attest:izi, L City Clerk 11 �z EL_-e_Ie Mayor MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES (057 RESOLUTION NO. 79-142 RESOLUTION TO ISSUE DANCING PERMIT BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Dancing Permit as provided by law is hereby granted to the following named person and at the following described locations upon his filing an application, having endorsed thereon the certificates of the proper city officials as to having complied with all regulations and ordinances, and having a valid Class "B" Beer Permit, to wit: Knights of Columbus Building Association, Inc., 328 East Washington St. It was moved by Perret and seconded by Balmer that the Resolution as read be a ocoppted, and upon rol ca t ere were: Passed and approved this 3rd day of April , 197 9 Mayor Attest: City Clerk MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110IHES 651 AYES: NAYS: ABSENT: Balmer x deProsse x Erdahl x Neuhauser x Perret x Roberts x Vevera x Passed and approved this 3rd day of April , 197 9 Mayor Attest: City Clerk MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110IHES 651 R TO: City Council and City I°tanager FROM: Concerned Citizens RE: Lack of Council Action on Parking Ordinance DATE: March 23, 1979 A few weeks ago, we sent a letter to the council in which we argued against the overrestrictive hours (8AM to 11 P:d) of the calendar parking ordinance. Since that time, several of us. have spent a great deal of time calling council members, attending various council meetings, and calling other residents, all in an effort to get the hours changed to ones that are safer, more reasonable, and more energy-efficient, such as 8 API-5Pd, excluding Sundays. So far, the council has not even taken any temuorary action to reduce these hours. They did, in fact, jump at the chance to postpone aliv kind of decision when Don Stanley, at the I•?arch 20 meeting, askedthem to hold off until he could get students' opinions We have not been able to contact Stanley to get an estimate from him as to how long he thinks that will take. It seems to us that the council was merely using Stanley's proposal as an excuse to not do anything about the residents' concerns. This is especially appalling in light of the fact that the council seemed near consensus (except for some totally unjustified comments such as "I still don't see what's wrong with 11:00 PP111) at the idarch 19 meeting about changing the hours for the calendar parking, and in imht f the lack of constructive response to Erdahl's suggestidkTV'Al the enforeed hours at least be changed temporarily until a final ordinance can be passed. We understand that further research is poinr to have to be done before a final ordinance can be passed that takes into account the characteristics of all streets involved. I -,hat we do not understand is why we should have to comply with the present poorly justified ordinance until that indefinite time in the future when the needed research is completed. Two aspects of the present situation are particularly troubling: 1. Churches continue to be exempt from the present calendar parking ordinance. This raises the issue of the separation of church and state, an idea that most of us are committed to. Also, it is not entirely clear if this kind of exemption is legal, since the exemption is obviously not part of the ordinance. Indeed, Mr. Berlin, at the March 13 meeting, indicated that he had issued an order to the Chief of Police to withold enforcement during church. The legality issue could be a basis for a lawsuit, but aside from that, it is clear that the council has the power to stop enforcement of the ordinance at specific times if it wishey to. 2. At the March 19 meeting, representatives of the street department indicated that only about 40-50% of the streets involved in the ordinance has been signed, and that no more signs had been put up since the residents started protesting. Thus, those of us who live in an area that has been si,,;ned have to comply, and those /s3 MICROFILMED BY DORM MICROLAB CEDAR RAPIDS -DES 140114ES who live in an area covered by the ordinance, but not signed, do not have to comply. This is grossly unfair and discriminatory. _he only reasonable and responsible reaction to this unfairness would be to stop enforcement of the ordinance on those streets which have been signed until the whole issue can be resolved. 4;e have been willing to compromise by changing enforcement in the interim to 8 All to 6 Plq (excluding Sundays), but the council has refused to even do that, preferring., to take the easier route of no action at all. In short, there is no logical reason why temporary changes in enforcement could not be instituted at this tire. e are more their re£usalnow tlthe council's mishandlin� of the whole issue enforcement temporarily (nameuntilly, a final ordinance can be passed) than we were about the original ordinance. The council discussions at the meetings we attended lacked any '.kind of structure or reasonable format that would lead to logical decisions. Indeed, the only decision made in all those meetings was the decision not to do anything. Particularly distressing was the input of the public works department at the March 19 meeting ("we wanted to make it as inconvenient for people with cars as possible.") This kind of thinking has no place in any kind of govecarsraseatresul.tiofcthis ordinthat ance, ea dewhynot should to theyehaverid top their Moreover, a modified, more reasonable ordinance would alleviate all the problems with street storage and snow removal that the city has -.been concerned about. 11-'e urge the council to suspend enforcement of the present ordinance, at least by changing the hours, until a permanent ocan be rdinance willYlbecailongotimeecoming,lwoks we andrtherefore feel that it is unfair, if not illegal, to make those of us who happen to have signs in front of our homes comply with the present ordinance, while others (church members included) do not_ i%l•ii%Sl�c✓a.. 641 J�e,-e �bW 0.MCl WEIN�ffM 7.I -/ -TO W)IAJ2 6 zS No. a tiny b04''&wzL�V-1 c./.vN sr. Irj -;1 - ( c - 64-,— )/ e 4 )/e A/Gi14"f ! �;2 c� MICRDFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401BES r i Iz) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES i e April 16, 1979 M. N. Shanan 721 Iowa Avenue Iowa City, Iowa 52240 At its regular meeting of April 3, 1979, the City Council received and Placed on file the letter signed by you and 14 other residents regarding the parking situation in Iowa City. The City staff met with student representatives on April 4 to receive their recommendations. After more discussion at ensuing Council meetings, the Council voted to modify the parking regulations. Attached are memoranda from the Traffic Engineer listing these modifications. If you should have further comments or questions, please do not hesitate to contact me. Sincerely yours, Neal G. Berlin City Manager Is cc: City Clerk / MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES F r RECEPIED f'^2 ? 7 1979 March 26, 1979 Honorable Robert Vevera, Mayor Civic Center Iowa City, Iowa Dear Mayor Vevera: My Daughter is a member of the Pi Seta -Phi Sorority, located at 815 E. Washington Street, Iowa City, Iowa, She came home for Spring break, with some Sorority Sister's, and they were quitL..concerned about the change in Parking, and procedures being contemplated on East Washington Street. Alternate usage of the Street and necessitating the movement of personal cars at inconvenient and dangerous hours. I wanted you to be aware of these concerns and I certainly hope that every consideration will be given to provide adequate, safe parking, 01 the Students of the University, before any changes are made. I H, son Anstedt 463, prinsbrook rd, Illinois 61111 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES Gsy I ;arch 23, 1979 Dear Council !;embers -- RECE1V.EDI1=1° 2 6 1979 Loren Hickerson 618 Brown Sl.ea Iowa City. Iowa 522•In our family opinion as longtime neighborhood residr-drthe move to calendar parking has done more to.open un and improve the appearance and prospects Of the north end than any other traffic/parking action You could have taken. If you have not personally driven the various north -end streets during the daytime or early evening hours in the past couple of weeks, please do: Even in the drabness of late winter, the entire area is more open, more attractive and appealing, more convenient to circumnavigate -- by car or by foot -- than it has been in years. And certainly its homes are more easily and ouickly accessible to emergency vehicles during the hours calendar parking is in force. We appreciate concerns of those who heretofore haze had more -or -less unlimited use of the public rights- of-way in this area for Parking (and sometimes storing) their cars. We have no objection to easing the hours of changeover from side to side. gut please don't abandon the calendar concept. It has already provided dramatic evidence of its value in improving the overall residential environment of this original'!part of the city. Hine rely, u 4 t 4c� :s6 ^ergive a personal reference. The Past few weeks o,^ calendar par -:Ing on Frown street have given us easy access to our own driveway for the first time in man•! years. Defore the move to calendar parking, with cars parked on both sides of our drive and a car usual)., parked on;:osits our drive on the other side of the street, we could not eas_l.,; leave or enter our ovm property. Thr turning radius was shallow and sharp. The same problem -ust have existed at every other driveway on Brown strctt. cc: To individual Council members and City Manager Berlin MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401t1E5 6s5 ■ I April 18, 1979 Mr. H. Jackson Anstedt 4636 Springbrook. Rockford, Illinois 61111 Dear Mr. Anstedt: At its regular meeting of April 3, 1979, the City Council received and placed on file your letter expressing concern about the parking situation in Iowa City. The City staff has met with student representatives in an endeavor to work out mutual parking problems. The Council has voted to make a number of modifications to the parking plan which include restoring parking in the area mentioned in your letter. If you should have further comments or concerns, please do not hesitate to contact me. Sincerely yours, Neal G. Berlin City Manager Is cc: City Clerk ✓ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES f RECEWED MA" r, 1979 2713 Friendship Iowa City, IA 52240 March 26, 1979 City Council of Iowa City Civic Center Iowa City, TA 52240 Dear Members of the Cltypuncll, T am very distressed by the ridiculous action you have taken recently concerning parking on the city's streets. Tt is common knowledge that there are more automobiles (and vans and trucks) In Iowa City every year, and that there is already precious little space to put them. Now you seem to want to cut the available space about in half, which makes absolutely no sense whatever to me. The reason given --that the city will be able to remove the snow more efficiently --doesn't cut the mustard (especially as we swing on into spring). Even during this past hand winter, T don't believe there were more than 5 or 6 days where the city needed that extra space to make snow removal easier. It is ludicrous to think that our city government --supposedly In existence to serve the people --should deem It necessary to punish those of Its citizens who wish to use the city streets for parking as well as driving. T think they were built with both purposes in mind. Why don't you wake up and do your civic duty: serve the needs of your constltuentsl Sincerely, FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES Gs6 R RESOLUTION NO. 79-143 RESOLUTION APPROVING PRELIMINARY AND FINAL LARGE SCALE NON-RESIDENTIAL DEVELOPMENT FOR OWENS BRUSH COMPANY WHEREAS, the owner, Owens Brush Company has filed with the City Clerk of Iowa ty,owa, an application or approval for a large scale non-residential development for the following described premised located in Iowa City, Johnson County, Iowa, to -wit: Commencing at the southeast corner of Section 14, Township 79 North, Range 6 West of the 5th P.M., thence north along the east line of said Section 14 to the Chicago, Rock Island L Pacific Railway Company right of way, thence northwesterly along the southerly line of said right of way 288 feet to the point of beginning, from thence northwesterly along the southerly line of said railway right of way 1412 feel, thence south 47 degrees and 5 minutes west 1017 feet to the center. line of the Lower Muscatine, or Wyoming Road, thence south- easterly along the center line of said road 775.5 feet, thence north 67 degrees and 5 minutes east to the place of beginning, except the following described tract: Beginning at the point of intersection of the northwesterly line of the above described property with the center line of said Lower Muscatine Road; thence northeasterly along said northwesterly line a distance of 225 feet, thence southeasterly along a line parallel with the center line of said Lower Muscatine Road, a distance of 150 feet, thence southwesterly along a line parallel with said northwesterly line of the above described property a distance of 225 feet to center line of said Lower Muscatine Road, thence northwesterly along the center line of said Lower Muscatine Road a distance of 150 feet to place of beginning, and further excepting the following described tract: MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES M01NEs 6s7 Resolution No. 79-143 Page 2 A strip of land 37 1/2 feet in width lying on the northwesterly side and bordering on the southeasterly boundary of real estate hereinafter described, and extending from the Lower Muscatine or Wyoming Road northeasterly to the southerly line of the right of way of the Chicago, Rock Island and Pacific Railway Company, and being the southeasterly 37 1/2 feet of the following described real estate: Commencing at the southeast corner of Section 14, Township 79 North, Range 6 West of the 5th P.M., thence north along the east line of said Section 14 to the Chicago,. Rock Island and Pacific Railway Company, thence northwesterly along the southerly line of said right of way 228 feet to the point of beginning, from thence northwesterly along the southerly line of said railway right of way 1412 feet, thence south 47 degrees and 5 minutes west 1017 feet to the center line of the Lower Muscatine, or Wyoming Road, thence south- easterly along the center line of said road 775.5 feet, thence north 67 degrees and 5 minutes east to the place of begin- ning. All of the foregoing being subject to easements and restrictions of record. Together with all easements and servient estates appurte- nant thereto. WHEREAS, said property is owned by the above-named party and no dedications are required; and, WHEREAS, the Department of Planning and Program Development and the Public Works Department have examined the proposed large scale non-residential development and have approved the same; and, WHEREAS, the said large scale non-residential development has been examined by the Planning and Zoning Commission and after due i deliberation said Commission has recommended that it be accepted and r approved. r I WHEREAS; said large scale non-residential development is found to conform with requirements of the City ordinances of the City of Iowa City, Iowa. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES from the deaka of the CITY CLERK'S OPPI/CE O4J&rL5 Muck �oM�J2itc/ Q/zfo� subdv�sime. �o�efFic. � I cit (Q e� CAN Geo earct� v�,eiea h f4e -2P2 6,?- ' cLo uc.Egccvt�z' circ �Eo . -� r9 -�`/3, O , I7�a":s d the �fO. �-�C7l2or /Zraoy i6s ,eFaaacOEa°. I 6 _ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 9 1 DEVELOPER'S AGREEMENT THIS AGREEMENT made and entered into by and between the Owner and Developer, Cooper Laboratories, Inc., here- inafter called the "Developer" and the City of Iowa City, Iowa, hereinafter called the "City". WITNESSETH: WHEREAS, the Developer has submitted a proposed Large Scale Nonresidential Development (LSNRD) Plan to the City for approval, which proposed development is located on the following described real estate, to -wit: See Exhibit "A" Attached. and, WHEREAS, the City has imposed certain requirements upon the Developer as a condition to the approval of said LSNRD Plan by the City, and NOW, THEREFORE, in consideration of the approval by the City of the proposed LSNRD Plan submitted by the Developer and in consideration of the mutual covenants hereinafter set forth, it is agreed by and between the parties as follows: 1. 14ATER LINE EASEMENTS. The Developer will grant to the City an easement for water main purposes in the form attached as Exhibit "B". 2. STORM WATER CONTROL STRUCTURE. The Developer will construct a storm water detention facility in accord- ance with the Iowa City Storm Water Management Ordinance and pursuant to plans and specifications approved by the City of Iowa City, as shown on the final LSNRD Plan submitted by the Developer, and after such facility has been MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES Fo L E DEC 1 41979 ABBIE STOLFUS CITY CLERK I 2 - constructed, the Developer shall be responsible for the continued operation, maintenance and repair of such facility in a manner which is consistent with said ordinance, which obligation shall be a covenant running with the land and enforceable by the City against the Developer and the Developer's successors in interest. 3. RIGHT-OF-WAY DEDICATION. The Developer will convey i by Quit Claim Deed all of its right, title and interest to that area lying between the West line of the real estate described in Exhibit "A" and the center line of Lower Muscatine Road for use by the City for street purposes. 4. COVENANT. This agreement shall be binding upon the parties hereto and their successors in interest and shall be construed as a covenant running with the title to the land described herein as though the same were in- corporated into each subsequent conveyance of the land described herein. IN WITENSS WHEREOF, the parties have caused this agreement to be executed at Iowa City, Iowa, on this 29th day of November , 1979. COOPER LABORATORIES, INC. By By DEVELOPER CITY OF IOWA CITY, IOWA LTi F o L E DEC 141979 ABBIE STOLFUS CITY CLERK MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES 0 - 3 - STATE OF Iowa ) ss: COUNTY OF Johnson ) On this 29th day of November , 1979, before me, the undersigned, a Notary Public in and for the State of Iowapersonally appeared Joseph A. Dornig, Jr. and C. G. Dore , to me personally known, who, being by me duly sworn, did say that they are the Vice Pres. & Sec'y and Vice President , respectively, of said corporation executing the within and foregoing instrument to which this is attached, that (no seal has been procured by the said) (the seal affixed thereto is the seal of said) corporation; that said instrument was signed (and sealed) on behalf of said corporation by authority of its Board of Directors; and that the said Joseph A. Dornig, Jrand C. C. Dore as such officers acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. Notary Public in and or said County and State STATE OF IOWA ) ) ss: JOHNSON COUNTY ) On this. day of , 1979, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared and , to me personally known, who by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation, executing the within and foregoing instrument; that said instrument was signed and sealed on behalf of said municipal corpora- tion'by the authority of its City Council; that the said Mayor and City Clerk as such officers acknowledged the execution of said instrument to be their voluntary act and deed of said municipal corporation, by it and by them voluntarily executed. Notary Public in and for said County and State MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES E j C 14 I919 a ASSAESTOi FUS, c' EXHIBIT "A" Commencing as a point of reference at the intersection of the Easterly line of Section 14, Township 79 North, Range 6 West of the Fifth Principal Meridian, Iowa City, Johnson County, Iowa and the Southerly right-of-way line of the Chicago, Rock Island, and Pacific Railroad; thence North 63° 27' 10" West 276.26 feet along said Southerly Railroad right-of-way line to the point of beginning, said point being a point of intersection of the Northerly right- of-way line of Mall Drive (formerly First Avenue) and said Southerly railroad right-of-way line (this is an assumed bearing for purposes of this description only); thence continuing North 63' 27' 10" West 1363.74 feet along said Southerly railroad right-of-way line to a point; thence South 46° 44' 10" West 787.31 feet to a point; thence South 44° 11' 20" East 150.00 feet to a point; thence South 46° 40' 50" West 192.00 feet to a point of inter- section with the Northeasterly right-of-way line of Lower Muscatine Road (formerly Wyoming Road); thence South 44° 11' 20" East 596.07 feet along said Northeasterly right- of-way line to a point of intersection with the Northerly right-of-way line of Mall Drive; thence North 67° 06' 05" East 1533.77 feet along said Northerly right-of-way line to point of beginning. MICROFILMED DY JORM MICROLAB CEDAR RAPIDS -DES 6IORIES FDE'ICI y 1�1� A S6LUg 0 I Exhibit "B" WATER MAIN EASEMENT THIS AGREEMENT made and entered into by and between Cooper Laboratories, Inc., First Party, which expression shall include First Parties successors in interest and assigns and the City of Iowa City, Iowa, Second Party, which expression shall include its successors in interest and assigns. WITNESSETH: It is hereby agreed as follows: For the sum of $1.00 and other valuable consideration, the receipt of which is hereby acknowledged, First Party hereby grants and conveys to Second Party a non-exclusive easement for the purposes of excavating for and the installa- tion, replacement, maintenance and use of such water mains, pipes, lines, and hydrants as Second Party shall from time to time elect for conveying water with all necessary ap- pliances and fittings for use in connection with said lines, together with adequate protection therefore, and also a right of way, with the right of ingress and egress thereto, over and across the real estate described in the attached Exhibit "B-1" First Party further grants to Second Party: 1. The right of grading said strip for the full width thereof. 2. The right from time to time to trim and to cut down and clear away any and all trees and brush on said strip and to trim and to cut down and clear away any trees on either MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Fo�'0 DEC 1"1 1979 ABBIE STOLFb i CITY CLERIC -z- side of said strip which now or hereafter in the opinion of Second Party may be a hazard to said lines or may interfere with the exercise of Second Party's rights hereunder in any manner. 1 3. Second Party shall indemnify First Party against i any loss and damage which shall be caused by the exercise i 1 of said ingress and egress, construction, and maintenance jor by any wrongful or negligent act, omission of Second Party or of its agents or employees in the course of their I employment. 4. First Party reserves the right to use said strip forur oses which will not interefere with Second Party's P P Y full enjoyment of the rights hereby granted, including the location of additional utilities such as sewer, electricity, gas and telephone lines within said easement; provided that First Party shall not erect or construct any building or other structure, or drill or operate any well, or construct any reservoir or other obstruction on ,said area, or diminish or substantially add to the ground cover over said lines. 5. First Party does hereby covenant with Second Party that they are lawfully seized and possessed of the real .estate above described; that they have a good and lawful right to convey it, or any part thereof. 6. The provisions hereof shall inure to the benefit of and bind the successors and assigns of the respective parties hereto, and all covenants shall apply to and run with the land. I LE [j_l U DEC 1 4 1979 A1381E STot_Eus CITY CLERK / MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES F - 3 - COOPER LABORATORIES, INC. MA By STATE OF Iowa ) ss: COUNTY OF Johnson ) On this 29.th day of November , 1979, before me, the undersigned, a Notary Public in and for the State of Iowa , personally appeared Joseph A. Dornig, Jr. and C. G. Dore , to me personally kndwn, who, being by me duly sworn, did say that they are the Vice Pres, & Secy.and Vice Prsident , respectively, of said corporation executing the within and foregoing in- strument to which this is attached, that (no seal has been procured by the said) (the seal affixed thereto is the seal of said) corporation; that said instrument was signed (and sealed) on behalf of said corporation by authority of its Board of Directors; and that the said Joseph. A. Dornig, Jr. and C. G. Dore as such officers acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. �2 -A Q 1�- Notary Public in and for said County and State MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DEC 114 19791 D ABBIE STOLFUS CITY CLERK R EXHIBIT B-1 i Commencing as a point of reference at the intersection of the Easterly line of Section 14, Township 79 North, Range 6 West of the Fifth Principal Meridian, Iowa City, Johnson County, Iowa and the Southerly right-of-way line of the Chicago, Rock Island, and Pacific Railroad; thence North 63° 27' 10" West 277.34 feet along said Southerly railroad right-of-way line to a point; (this is an assumed bearing for purposes of this description only); thence South 67° 04' 20" West 1,533.09 feet to a point of intersection with the Northeasterly right-of- way line of Lower Muscatine Road (formerly Wyoming Road); thence North 44° 11' 20" West 189.00 feet to point of beginning of center line herein described; thence North 44° 15' 00" East 670.00 feet to a point; thence North 49° 28' 25" East 58.15 feet to a point; thence North 45° 49' 55" East 400.21 feet to a point; thence North 58° 35' 30" West 115.93 feet to a point; thence North 36° 05' 30" West to a point of intersection with said Southerly railroad right-of-way line and end of center line herein described. DEC 14 1979 ABBIE STOLFU., CITY CLERK MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES R WATER MAIN EASEMENT THIS AGREEMENT made and entered into by and between Cooper Laboratories, Inc., First Party, which expression shall include First Parties successors in interest and assigns and the City of Iowa City, Iowa, Second Party, which expression shall include its successors in interest and assigns. WITNESSETH: It is hereby agreed as follows: For the sum of $1.00 and other valuable consideration, the receipt of which is hereby acknowledged, First Party hereby grants and conveys to Second Party a non-exclusive easement for the purposes of excavating for and the installa- tion, replacement, maintenance and use of such water mains, pipes, lines, and hydrants as Second Party shall from time to time elect for conveying water with all necessary ap- pliances and fittings for use in connection with said lines, together with adequate protection therefore, and also a right of way, with the right of ingress and egress thereto, over and across the real estate described in the attached Exhibit "B-1" First Party further grants to Second Party: 1. The right of grading said strip for the full width thereof. ' 2. The right from time to time to trim and to cut down f and clear away any and all trees and brush on said strip and to trim and to cut down and clear away any trees on either a DEC 1 !11979 -� ABBIE STOLFuj CITY CLERK MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DLS MOINES L - 2 - side of said strip which now or hereafter in the opinion of Second Party may be a hazard to said lines or may interfere with the exercise of Second Party's rights hereunder in any manner. 3. Second Party shall indemnify First Party against any loss and damage which shall be caused by the exercise of said ingress and egress, construction, and maintenance or by any wrongful or negligent act, omission of Second Party or of its agents or employees in the course of their employment. 4. First Party reserves the right to use said strip for purposes which will not interfere with Second Party's I full enjoyment of the rights hereby granted, including the location of additional utilities such as sewer, electricity, gas and telephone lines within said easement; provided that First Party shall not erect or construct any building or other structure, or drill or operate any well, or construct any reservoir or other obstruction on said area, or diminish or substantially add to the ground cover over said lines. 5. First Party does hereby covenant with Second Party that they are lawfully seized and possessed of the real estate above described; that they have a good and lawful right to convey it, or any part thereof. 6. The provisions hereof shall inure to the benefit of and bind the successors and assigns of the respective parties hereto, and all covenants shall apply to and run with the land. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES FoLE0 DEC 1 41979 ABBIE STOLFU CITY CLERK - 3 - COOPER LABORATORIES, INC. By By (a. S. .lf y.L STATE OF Iowa ) ) ss: COUNTY OF Johnson ) On this 29th day of November 1979, before me, the undersigned, a Notary Public in and for the State of Iowa , personally appeared Joseph A. Dornig, Jr. and C. G. Doreto me personally known, who, being by me duly sworn, did say that they are the Vice Pres. & Sec'y and Vice President , respectively, of said corporation executing the within and foregoing in- strument to which this is attached, that (no seal has been procured by the said) (the seal affixed thereto is the seal of said) corporation; that said instrument was signed (and sealed) on behalf of said corporation by authority of its Board of Directors; and that the said Joseph A. Dornig, Jr. and C. G. Dore as such officers acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. Notary Public in and or said �� County and State MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES Ido1RES DEC 1 41979 ABBIE STOLFU::, CITY CLERK I e EXHIBIT B-1 Commencing as a point of reference at the intersection of the Easterly line of Section 14, Township 79 North, Range 6 West of the Fifth Principal Meridian, Iowa City, Johnson County, Iowa and the Southerly right-of-way line of the Chicago, Rock Island, and Pacific Railroad; thence North 630 27' 10" West 277.34 feet along said Southerly railroad right-of-way line to a point; (this is an assumed bearing for purposes of this description only); thence South 670 04' 20 a point of " West 1,533.09 feet to intersection with the Northeasterly right-of- way line of Lower Muscatine Road (formerly Wyoming Road); thence North 440 11' 20" West 189.00 feet to point of beginning of center line herein described; thence North 440 15' 00" East 670.00 feet to a point; thence North 49° 28' 25" East 58.15 feet to a point; thence North 45° 49' 55" East 400.21 feet to a point; thence North 58° 35' 30" West 115.93 feet to a point; thence North 36° 05' 30" West to a point of intersection with said Southerly railroad right-of-way line and end of center line herein described. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES It E DoDEC141979 ABBIE STOLFUS CITY CLERK 0 T QUIT CLAIM DEED KNOW ALL MEN BY THESE PRESENTS: That Cooper Laboratories, Inc. in consideration of the sum of One Dollar and Other Good and Valuable Consideration in hand paid do hereby Quit Claim unto City of Iowa City, Iowa City, Iowa, all our right, title, interest, estate, claim and demand in the following described real estate situated in Johnson County, Iowa, to -wit: Commencing as a point of reference at the intersection of the Easterly line of Section 14, Township 79 North, Range 6 West of the Fifth Principal Meridian, Iowa City, Johnson County, Iowa and the Southerly right-of-way line of the Chicago, Rock Island, and Pacific Railroad; thence North 63° 27' 10" West 277.34 feet along said Southerly railroad right-of-way line of the Chicago, Rock Island, and Pacific Railroad to a point of inter- section with the Northerly right-of-way line of Mall Drive (formerly First Avenue as defined by Warranty Deed dated April 30, 1971, recorded in Johnson County Recorder's Office Book 361, Page 484) (this is an as- sumed bearing for purposes of this description only); thence South 67° 04' 20" West 1533.09 feet to a point of interesection with the Northerly right-of-way line of Lower Muscatine Road and point of beginning of tract herein described; thence North 44° 11' 20" West 596.07 feet along said Northerly right-of-way line to a point; thence South 46° 40' 50" West 33.00 feet to a point of intersection with the center line of Lower Muscatine Road; thence South 44° 11' 20" East 583.73 feet along said center line to a point; thence North 67° 04' 20" Fast 35.41 feet to point of beginning, and containing 0.45 acres more or less. Each of the undersigned hereby relinquishes all rights of dower, homestead and distributive share in and to the above described premises. Dated this 29th day of November 1979. COOPER LABORATORIES, INC. B By DECn 4-19f§ •YLIgIE SToLFUS ("TY CLERK MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110fl4E5 Quit Claim Deed Page 2 STATE OF Iowa ) ) ss: COUNTY OF Johnson ) On this 29th day of November , 1979, before me, the undersigned, a Notary Public in and for the State of Iowa , personally appeared Joseph A. Dornig, Jr. and C. G. Dore , to me personally known, who, being by me duly sworn, did say that they are the Vice Pres. & Sec'y and Vice President , respectively, of said corporation executing the within and foregoing instrument to which this is attached, that (no seal has been procured by the said) (the seal affixed thereto is the seal of said) cor- poration; that said instrument was signed (and sealed) on behalf of said corporation by authority of its Board of Directors; and that the said Joseph A. Dornig, Jr. and C. G. Dore as such officers acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. Notary Public in an or sai County and State 141CROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES °I EDDEC 1 41919 ABBIE STOLFUS CIN rr roc f Resolution No. 79-143 Page 3 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA; 1. That the said plan filed stamped April 3, 1979, is hereby approved as a large scale non-residential development contingent upon execution of the following formal agreements prior to the issuance of the building permit: a. dedication document conveying a ten (10) foot wide easement for a city -owned water main. b. agreement for construction of a storm water detention basin in accordance with the storm water management ordinance. 2. That the said large scale non-residential development shall conform with all the requirements of the City of Iowa City, Iowa, pertaining to large scale non-residential developments. t 3. That the City Clerk of the City of Iowa City, Iowa, is hereby authorized and directed to certify a copy of this resolution to the Office of the County Recorder of Johnson County, Iowa, after final passage and approval as authorized by law. I Passed and approved this 3rd day of April, 1979. It was moved by deProsse and seconded by Perret that the Resolution as read be adopted, and upon roll call there --were: iAYES: NAYS: ABSENT: x BALI4ER x ERDAHLSE X x NEUIIAUSER x PERRET x ROBERTS x VEVERA MAYOR ATTEST: _�2 � �l CITY CLERY. RQcsivcd k AFprovaJ By The Legal Dcparlment MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Resolution No. Page 3 \ NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA; 1. That the said plan is hereby approved as a large scale non-residential development. 2. That the said large scale non-residential development shall conform with all the requirements of the City of Iowa City, Iowa, pertaining to large scale non-residential developments. 3. That the�City Clerk of the City of Iowa City, Iowa, is hereby authorized Rnd directed to certify a copy of this resolution to the Office of th County Recorder of Johnson County, Iowa, after final passage and ap roval as authorized by law. Passed and approv d this day of , 1979 It was moved by � and seconded by that the Resolution as rely e a opted, and upon rol ca t ere were: \ AYES: NAYS: 4SENT: ATTEST: CITY CLERK BAUUIER dePROSSE EREAHL NEUHAUSER PERRET ROBERTS VEVERA MJCROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 14011JES +t- __''__woon__.a `` JJ� _ �Le "' Received & Approvad Bv T f• Legal Dap Iriment OWENS BRUSH COMPANY Division of Cooper Laboratories. Inc. P.O. BOX 662, LOWER MUSCATINE ROAD • IOWA CITY, IOWA 62240 PHONE (319) 338-6411 • TELEX NO. 484409 March 27, 1979 ED City Council MAR 2 a 1979 City of Iowa City Civic Center ABBIE STOLFUS, CMC Iowa city, Iowa 52240 CITY CLERK (3) Ladies and Gentlemen: We are pleased to submit the preliminary'and final large scale non-residential development plan for your consider- ation and approval. We understand that as part of the LSNRD submittal, Owens Brush is required to submit a standard subdividers agreement agreeing to the following: 1. That Owens Brush will convey a 10' wide non-exclusive easement for a City -owned water main which parallels our existing facility and proposed new building addition. 3 Said water line easement to be defined and mutually agreed upon. I 2. As part of the proposed development for additional square footage of roof and parking area, that Owens Brush will construct a storm water retention basin on our property in accordance with the Storm Water Management Ordinance of Iowa City. 3. Owens Brush will convey to the City of Iowa City, right- of-way for Lower Muscatine Road, 33' north of the center- line of Lower Muscatine Road for the entire property frontage of Owens Brush along the Lower Muscatine Road right-of-way. We respectfully request that the City Council of Iowa City review and take formal action approving the Owens Brush large scale non-residental development plan contingent on the final execution of a formal agreement pursuant to the above stated three points. This letter will serve as our intent to enter I into agreement with the City on these above three points. The logistics of obtaining signatures from our corporate headquarters office in New Jersey have precluded submitting this agreement to you concurrently with our LSNRD submittal. However, we do understand that this agreement must be complete and fully executed prior to our receipt of a building permit from the City of Iowa City. We intend to complete this one remaining item in a timely manner. me® 63-7 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS.Df.S MOIRES i City Council March 27, 1979 Page 2 We appreciate your consideration and understanding in this matter and look forward to your favorable review and formal approval. Thank you. Sincerely, C. G. Dore -- President n MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES n 1 NOTICE OF PUBLIC HEARING ON PLANS SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATED COST FOR THE SERVICE BUILDING MODULAR UNIT ROOF REPAIR PROJECT IN THE CITY OF H OWA CITY, IOWA TO ALL TAXPAYERS OF THE CITY OFII04lA CITY, IOWA, AND TO OTHER PERSONS INTERESTED: Public notice is hereby given that the City Council fthe iIowa City, conduct apublichearringon planIowa, s,specifications, form of contract and estimated cost for the construction ofThe Service Building Modular Unit Roof RepaiTn_r Proiect Phase Z) thesa3adCitydat of .30 °,clock y on meeting to be heldin t e Council Chamber aid i Civic Center in said City.the Said plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk in the Civic Center in Iowa City, Iowa, and may be inspected by any persons interested. Any persons interested may appear at said meeting of the City Council for the purpose of making objections to said plans, specifications, j contract or the cost of making said improvement. This notice is given by order of the City Council of the City of Iowa City, Iowa. b ie Stolfus j City Clerk of Iowa City, Iowa PH -1 661 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 11011[5 I F RESOLUTION NO. 79-144 RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF _SERVICE BUILDING MODULAR UNIT ROOF REPAIR PHASE 2 ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECT- ING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. WHEREAS, notice of public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project was published as required by law, and the hearing thereon held. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project are hereby approved. 2. That the amount of bid security to accompany each bid for the construction of the above-named project shall be in the amount of $1,200.00 payable to Treasurer, City of Iowa City, Iowa. 3. That the City Clerk is hereby authorized and directed to publish notice for the receipt of bids for the construction of the above-named project in a newspaper published at least once weekly and having a general circulation in the city not less than four (4) nor more than twenty (20) days before the date established for the receipt of bids. 4. That bids for the construction of the abova-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the Civic Center, until 10:00 A.M. on the 18th day of April 1979. Thereafter, the bids will be opened by the -City Engineer and thereupon referred to the Council of the City of Iowa City, Iowa, for action upon said bids at its next meeting to be held at the Council Chambers, Civic Center, Iowa City, Iowa, at 7:30 P.M. on the 24th day of April , 1979 . X66/ Received & Apprcvrd 13V The Lega Dup ltmenf 3 Z9 �V9 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES Page 2 Resolution No. 79-144 it It was moved by Balmer and seconded by Neuhauser that the Resolution as res ed— ea ocopted, and upon roll call—t- ere were: AYES: NAYS: ABSENT: —� BALMER X dePROSSE X ERDAHL x NEUHAUSER X PERRET X ROBERTS X VEVERA Passed and approved this 3rd day of April , 1979 . MAYOR i ATTEST: CL CITY CLERK 1. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES CITY OF IOWA CIVIC CENTER 410 CITY E. WASHINGTON ST IOWA CITY IOWA 52240 (319) 354.180 NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING APPOINTMENTS TO THE FOLLOWING COMMISSION: HOUSING COMMISSION One vacancy - Unexpired term APri1 3, 1979 - May 1, 1981 Two vacancies - Three-year terms May 1, 1979 _ May 1, 1982 Duties of the Housing Commission members include investigating, studying, reviewing and analyzing the housing needs and the meeting of such needs within the City of Iowa City and investig determining if slum areas ating and exist or other areas where there are unsafe, unsanitary or overcrowded housing conditions, and studying and investigating and making recommendations relating to the clear- ing, replanning and construction of slum areas and providing dwelling places for elderly persons and persons of low or medium income. The person appointed to fill the unexpired term on this Commission will also serve as an alternate to the Housing Appeals Board. The persons appointed to the two three-year terms on the Housing Commission will also serve as members Of the Housing Appeals Board. Iowa City appointed members of boards and commis- sions must be qualified voters of the City of Iowa City. The selection and appointments to this will be made at the April 3 Commission meeting of the City Council at 7:30 P.M. in the Council Chambers. The actual terms for the two three-year appointments will begin May 1, 1979. This will allow the appoin- tees to attend meetings of the Housing Commission in order to become familiar with the duties of the Commission before assuming full responsibilities. Persons interested in being considered for these Positions should contact the City Clerk, Civic Center, 410 East Washington. Application forms are available from the Clerk's office upon request. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 662- MICROFILMED 62 1 HOUSING COMMISSION - one vacancy for an unexpired term beginning April 3, 1979 and ending May 1, 1981 two vacancies for three-year terms beginning May 1, 1979 and ending May 1, 1982 Patricia Collins 725 Emerald St. D-10 Kathleen A. Graf 109 N. Van Buren Rebecca L. Pittman 1220 Village Road, Apt. 8 Rev. Leonard J. Vander Zee J 2813 Friendship Doug Hillstrom 923 E. Washington St. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES ADVIS.__� BOARD/00 MISSION APPLICATION . ^A Individuals serving on llourds/(kxrmissions play an important rule in advising; the, Council un mt(.Lor:v of interest to our amnunity and Its ft tura. '11er City Council announces advisory board vwmn(Aos 60 days prior to the date the aploint- nx�. will bo mado. This 60 -day period provides for a 30-duy advertising period and a 30 -day training loriod for new members. The training perimxi allows new nxmbers to bfx:omc: fumi liar with Lho resgonsibiItties and duties of the advisory board before becoming a full voting member. After a vacancy has been announced and the 30 -day advertising period has expired, the ri,unr:il reviews all applications in an executive session during the informal work session. The appointm:nt is announced at the next formal Council meeting. All applications must be submitted to the City Clerk. / DATE AINI,'M BOARD/OCMMII}SSICN NAME �� yr rri T c [r77lnrr i d ct—t 1, TE[A3 ADDRESS %11tr IJIMMi NUMBERS: RESIDI7NCE N, t BUSINESS &,1-;?lnC6 7 FXPIMIENCE AND/OR ACPIVITIFS WHICH YCU FEEL QUALIFY YOU FDR THIS POSITION: 601,t -f-` / "LI J WHAT COERRIKyfICNs DO YOU FEEL you CAN MAID; TO Tfus ADVISORY BOARD(OR SPATE REASON FOR APPLYING)? d1R t n Specific attenti&Ilshould bedavct&to possible conflict of interest in Urban Renewal Project or as defined in Chapters 362.6, 403A.22 of the Code of Iowa. Should you be uncertain whether or not a potential conflict of interest exists, contact the Legal Dept. Will you have a conflict of interest? YES ANO Knowing the length of tern, are you willing to serve this tern? vYES _NO If you are not selected, do you want to be notified? L' YES —NO �s 0If 't are not appointed for the current vacancy, do you wish to be considerfoN 2 Mum! 978 jacancy? 1i YES NO ALL NAMES WILL BE DROPPED FROM THE LIST AFTER A CNE -YEAR PERICD. A B B{ E S T 0 L F U S CRY CLERK November 1977 u MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIJICS ADVISORY BOARD/COMMISSION APPLICATION FORM Individuals serving on Boards/Commissions play an important role in advising the Council on matters of interest to our community and its future. Applicants must reside in Iowa City. the City Council announces advisory board vacancies 60 days prior to the date the appointment will be made. This 60 -day period provides for a 30 -day advertising period and a 30 - day training period for new members. The training period allows new members to become familiar with the responsibilities and duties of the advisory board before becoming a full voting member. After a vacancy has been announced and the 30 -day advertising period has expired, the Council reviews all applications during the informal work session. The appointment is announced at the next formal Council meeting. Appointees serve as unpaid volunteers. All applications must be submitted to the City Clerk no later than one week prior to the announced appointment date. THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC. ALL NAMES WILL BE DROPPED FROM THE LIST AFTER A ONE-YEAR PERIOD. DATE '�-lC- I/ Ci ADVISORY BOARD/COMMISSION NAME i /e, o s, i N 4 C.a m ,n i a s, n IV TERM NAME n i l, r e ,v Jl. 1 /i ct ` ADDRESS / c/ ri N. V„ N x r i e nl OCCUPATION i -1 i kr I ! r A. t. t,e_ a EMPLOYER PHONE NUMBERS: RESIDENCE i , 7-�) // 6 a BUSINESS EXPERIENCE AND/OR ACTIVITIES tWHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: Peik/'Y / uJ rte. ('_./w WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? $ Ke. fr 11 X WHAT CONTRIBUTIONS 00 YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR APPLYING)? De..„kr.. /o lie /r, -ILP e.ldealy .,,+Iti -fLc�-,P, Irnu;_i_A/q f") k n b I N rvI 'S Specific attention should be directed to possible conflict of interest in Urban Renewal project or as defined in Chapters 362.6, 403A.22 of the Code of Iowa. Should you be uncertain whether or not a potential conflict of interest exists, contact the Legal Dept. Will you have a conflict of interest? _YES I' -NO I(l�� �2C Knowing the length of term, are you willing to serve this term? LYES If N0 ` EB2 U 1979 If you are not selected, do you want to be notified? _YES 1 --'NO ABB1E a TOLFUS If you are not appointed for the current vacancy, do you wish to be cons ideWcVfmCER1(uture vacancy? _YES ANO .January 1979 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DFS MO RIES ADVISORY BOARD/COMMISSION APPLICATION FORM Individuals serving on Boards/Commissions play an important role in advising the Council on matters of interest to our community and its future. Applicants must reside in Iowa City. The City Council announces advisory board vacancies 60 days prior to the date the appointment will be made. This 60 -day period provides for a 30 -day advertising period and a 30 - day training period for new members. The training period allows new members to become familiar with the responsibilities and duties of the advisory board before becoming a full voting member. After a vacancy has been announced and the 30 -day advertising period has expired, the Council reviews all applications during the informal work session. The appointment is announced at the next formal Council meeting. Appointees serve as unpaid volunteers. All applications must be submitted to the City Clerk no later than one week prior to the announced appointment date. THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC. ALL NAMES WILL BE DROPPED FROM THE LIST AFTER A ONE-YEAR PERIOD. DATE /;1avret, 2 $ ADVISORY BOARD/COMMISSION NAME �f G'C!/ll�zA C�-�/ a+✓ TERM �y / NAME �J�%//�Sfic�Yl� ADDRESS %�3 f G/gSh:,�ifrry OCCUPATION lSf dept. Urbaoc o� t� RPq/' i�/o��nnq EMPLOYER PHONE NUMBERS: RESIDENCE Jrd38-- 93/4 ✓ BUSINESS EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: I /gar � a4v CL irP/1�rf/f1v Atli NLiW CO V'V'Wl{l.Ly,y 4,V 466 S mriIAO , i/" if ei rpc /i/ annVaV WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? FIs' 'e vG WHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE .REASON FOR APPLYING)? 2 peZ .Z- Crani Con4nQj k- eo,,dc&� rcV tLG 6L"VJ'L�LJ CG7�'LYl ,liYl?D�L Ti'� Specific attention should be directed to possible conflict of interest in Urban Renewal project or as defined in Chapters 362.6, 403A.22 of the Code of Iowa. Should you be uncertain whether or not a potential conflict of interest exists, contact the Legal Dept. Will you have a conflict of interest? _YES LC NO fO Q E Knowing the length of term, are you willing to serve this term? YES�� 2i9794z If you are not selected, do you want to be notified? X YES _NO ABBI�E S T Ct12 _ 4 Y pp y, y ckFA T�F`A'Cfuture If you are not appointed for the current vacancy, do you wish to be consi vacancy? _YES )e NO January 1979 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110111[5 ADVI& 1 BOARD/OommisSION APPLICATION d Individuals serving; on boards/Unmivslons play an important role in advising; the Council (ill acLLLors or interest to our ammunity and its I'uture. '1110 City Council announces advisory lx;ard VaMLIWI;:S 60 days prior to the date thr. ;Ippoint- nx`. wi I I he made,. This 60 -day period provide :s I'or it 30 -day advertising period and it 30 -day I.ra ining; Ix;riLxl i'or new members. The trnlning period al lows nrvv nxmbers to boc:omc; I'aml liar with Lhe rosgxmsibiIities and duties or the advisory board before becoming a full voting mErnber. ounced d the ri,unr:illgrevicw.,,; all has been application min an executives essiondduringithepinformal woriod has rk session. The appr,inUn;nt is announced at the next formal Council meeting. All applications must be submitted to the City Clerk. 'T"; _nM,30 c24 19 lif .I-jAjCi11q 0AMMissi.. TERM E T 1a •. •a« BUSINESS vNCE AND/OR ACTIVITIES WHIal YouFEEL QUALIFY YOU • POSITION: r /iii r :1yn (� ! QM r_e tpn�a t) 011'44hl- 42-P��— -COZL N .SJ_P_QS 711..• 4A. .0 '% _ . T r_ 1 . 1 1 .. _ WHAT IS YOUR PRESENT XNOWLIDOE` OF/THIS ADVISORY BOARD? Pf WHAT OONIRIBUTIONS DO YOU FEEL, YOU CAN MAKE TO THIS ADVISORY BOARD(CR STATE REASON FOR APPLYING)? Specific attention should & directed to possible oonflicrt of interest in Urban 1 project or as defined in Chapters 362.6, 403A.22 of the Code of Iowa. Should you be uncertain whether or not a potential conflict of interest exists, contact the Legal Dept. Will you have a conflict of interest? YES NO Knowing the length of term, are you willing to serve this term? AYES _NO If you are not selected, do you want to be notified? YES NO _ o If u are not appointed for the current vacancy, do you wish to be consider f L _ /acancy? +L� Ii�,�_h1O TUN Pi Y 78 � ALL NAMES WILL BE DROPPED FROM THE LISP AFTER A CNE -YEAR pmILD. A B B I E S T 0 L F U S CITY CLERK November 1977 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES -*-N ADVISORY BOARD/COMMISSION APPLICATION FORM Individuals serving on Boards/Commissions play an important role in advising the Council on matters of interest to our community and its future. Applicants must reside in Iowa City. The City Council announces advisory board vacancies 60 days prior to the date the appointment will be made. This 60 -day period provides for a 30 -day advertising period and a 30- day training period for new members. The training period allows new members to become familiar member. with the responsibilities and duties of the advisory board before becoming a full voting After a vacancy has been announced and the 30 -day advertising period has expired, the Council reviews all applications during the informal work session. The appointment is announced at the next formal Council meeting. Appointees serve as unpaid volunteers. All applications must be submitted to the City Clerk no later than one week prior to the announced appointment date. THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC. ALL NAMES WILL BE DROPPED FROM THE LIST AFTER A ONE-YEAR PERIOD. DATE ADVISORY BOARD/COMMISSION NAME `I'p wt LIA Iio TERM c NAME gk—u L -4e .. a ja: 7 0 en 2 o ADDRESS DSI S R,,=�..QS L; i OCCUPATION EMPLOYER Tv , q �✓Z sal ,a �c �c o.� PHONE NUMBERS: RESIDENCE BUSINESS EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: P""iov WHAT ISYOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? I S u WHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR APPLYING)? _1 d w o �1.. 1.. _ a _ _-- - - ... Specific attention should be directed to possible conflict of interest in Urban— R� Project or as defined in Chapters 362.6, 403A.22 of the Code of Iowa. Should you be uncertain whether or not a potential conflict of interest exists, contact the Legal Dept. Will you have a conflict of interest? _YES 4—NO Knowing the length of term, are you willing to serve this term? LYES NO� If you are not selected, do you want to be notified? YE$NO MAR2 1. 1979 ` If you are not appointed for the current vacancy,do ABBIE ST01_FUS vacancy? YES —NO you wish to be conside�yyfQL�jyIQItIIre January 1979 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES foo IDEs 0 ' >9 RESOLUTION N0. 79-145 RESOLUTION AUTHORIZING EXECUTION CF CONTRACT WITH ROBERT BURNS AND ASSOCIATES FOR ARCHITECTURAL ENGINEERING SERVICES WHEFEAS, the City of Iowa City, Iowa, has negotiated a contract with, a copy of said contract being attached to this Peso u on anci by trus reference made a part reo , and, WHEFEW, the City Council deans it in the public interest to enter into said rnntrart for architectural engineering cervices for the FY80 Service Building Renovation Project. Said contract provides for plans and specifications for construction of the truck wash at the Service Building and renovation of the remaining five modulars at the Service Building NOW, THEREFORE, BE IT FESOLVID BY THE CITY COUNCIL: 1. That the Mayor and City Clerk are hereby authorized and directed to execute the rnntrartc with Robert Burns and Associates 2. That the City Clerk shall furnish copies of said contract to any citizen requesting same. It was moved by deProsse and seconded by Neuhauser the Resolution be adopted, W_up`on_r_oj-call there were: AYES: NAYS: ABSENT: X BALMER X dePROSSE X ERDAHL X NEUHAUSER X PERRET X ROBERTS Abstain VEVERA . Passed and approved this 3rd day of April , 1979. a ell ATTEST: v �—� leis City Clerk i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES Racciyvak App:wrd B yhP Le J Ze p 1gmcnt � 66y AGREEMENT This Agreement, made and entered into this .J,_/ day of 19by and between the City of Iowa City, a municipal c rpd oration, hereinafter referred to as the City and Robert Burns and Associates, hereinafter referred to as the Consultant. Now, therefore, it is hereby agreed by and between the parties hereto that the City does retain and employ the said Consultant to act for and represent it in all matters involved in the terms of this Agreement. Such contract of employment to be subject to the following terms and conditions and stipulations, to wit: Consultant shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts. a. To discharge from employment or refuse to hire any individual because of their race, color, religion, sex, national origin, age, disability, marital status, sexual orientation or creed. b. To discriminate against any individual in term, conditions, or privileges of employment because of their race, color, religion, sex, national origin, age, disability, marital status, sexual orientation or creed. I SCOPE OF SERVICES The City has two work elements that are to be included in this scope of services. These two work elements are: 1. A truck wash building to be located at the City maintenance facility. This building is to be single story and sized to accommodate any of the City's current fleet of vehicles. It shall be equipped with a commercial type handspray washer, heated to approximately an inside temperature of 45 degrees, equipped with overhead doors, personnel doors and electrical power and lighting, slab on grade with sump drain. It shall conform to the thermal efficiency standards of the State of Iowa. 2. Plans and specifications for completion of the modular renovation at the service building. These plans and specifications shall include the following: - prepare floor plans for remaining empty modulars and revise existing modulars to the extent necessary; - prepare building elevation drawings; - design ramp for the handicapped and entrance for south door; i - prepare room finish schedule and door schedules; i - prepare a landscape plan and site plan for area around modulars; - prepare written specifications for all work to be included in the construction; - review shop drawings (luring construction; - prepare plumbing drawings and specifications; - prepare heating, ventilating and air conditioning plans and specifications to match the revised architectural floor plans; MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 2 prepare lighting and electrical power plans and specifications; review shop drawings of mechanical/electrical during construction. Preliminary Phase In this phase the architect shall prepare design drawings for both work elements for approval by the owner and shall submit to the owner a statement of probable construction costs. Design Phase After City approval of the preliminary design and cost estimate and upon written notice to proceed, the Consultant will begin the design phase which will include: a. Preparation of a final construction cost estimate. b. Preparation of detailed contract drawings. C. Preparation of specifications, and contract documents. d. Furnishing the City with two (2) copies of the specifications and contract drawings for a final review by the City. Construction -Bidding Phase The Consultant shall provide the following services under this phase for the truck wash bay only. The City will act as construction manager on the modulars and the following services will not be Provided by the Consultant on the modulars except for a and f. The Consultant will provide the following services under this phase upon written notice from the City: a. Assist the City in securing bids and provide bid documents for contractors. The bid documents for this phase are a reimbursable expense. b. Tabulation and analysis of bid results and furnishing recommendations on the award of the construction contracts. C. Assistance on the preparation of the formal documents for the award of the contracts. d. Consult and advise the City during construction relative to this project for both contract and force account work. e. Preparation of elementary sketches and supplementary sketches required to resolve actual field conditions encountered. f. Checking detailed construction drawings and• shop and erection drawings submitted by contractors for compliance with design concept. g. Reviewing laboratory reports, materials and equipment. h. In addition, the Consultant will do the following field engineering: make periodic visits to the site to observe as an experienced and qualified design professional the progress and quality of the executed work and to determine in general if the work is proceeding in accordance with the contract documents. His efforts will be directed toward providing assurance for the City that the completed project will conform to the contract documents. During such visits and on the basis of his on-site observations he shall keep City informed of the progress of the work, shall endeavor to guard City against defects and deficiencies in the work of contractor(s) and may disapprove or reject work as failing to conform 1.0 the contract documents. JORM MICROLAB CEDAR RAPIDS -DES nonrEs r 3 The Consultant shall deLer•mine Lhe amounts owed to the contractor and shall issue certificates of payment in such a manner as to comply with the provisions of Chapter 573 of the Code of Lhe State of Iowa. The issuance of a certificate of payment shall constitute a representation by the Consultant to the City that, work has progressed to the point indicated and that to the best of the Consultant's knowledge the quality of the work is in accordance with the construction contract documents. j. Make a final inspection report to the City upon completion of the project. k. The Consultant and the City shall discuss interpretations of the requirements of the construction contract documents. The Consultant shall have the authority to act on behalf of the City; however, final decisions on any matter shall rest with the City. I. The Consultant shall have the authority to reject work which does not conform to the contract documents. The Consultant shall process change orders. Change orders shall become effective only after they have been signed by the City's representative, Richard J. Plastino. Special Services Upon request the Consultant agrees to furnish special services or advise the City on the need for such services. Such special services may include: a. Technical observation by a Resident Project Representative and supporting staff as required who will observe the work for compliance with contract documents, and provide construction record drawings of the completed projects. Specific duties shall include but not be limited to (1) setting of lines and grades as construction proceeds; (2) revision of contract drawings to show location and nature Of improvements as actually constructed; (3) provide services in accordance with Exhibit "A", "Duties, Responsibilities and Limitations of the Authority of Resident Project Representative." Note that Exhibit "A" is a standard NSPE contract document and the term Engineer shall mean Consultant and the term Owner shall mean City for the purposes of this agreement. b. Assist the client as expert witness in litigation arising r from the development or construction of the project and in hearings before various approving and regulatory agencies. 1 C. The Consultant shall attend such meetings of the City 1 Council relative to the work set forth in this contract as may be requested by the City. Any requirements made by the City shall be given with reasonable notice to the Consultant so that he/she may attend. II TIME OF COMPLETION The Consultant will complete the phase of this project within the times listed below: Preliminary Phase - 30 clays after signing of this contract. Design Phase - Two months after completion of the Preliminary Phase. Construction -Bidding Phase - The Consultant shall include appropriate construction times in Lhe joh specifications. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40171ES 4 III GENERAL TERMS 1. The Consultant or the City may terminate this contract upon seven (7) days notice. If the contract is terminated the Consultant shall be paid on the basis of hours of work satisfactorily completed under each phase of this contract and he shall be paid for reimbursable expenses resulting from work under this contract. The amount of work completed under each phase not yet accepted by the City shall be determined mutually by the City and the Consultant. If the City and the Consultant are unable to agree on the amount of completion the matter shall be resolved under the guidelines of the American Arbitration Association. 2. This Agreement shall be binding upon the successors and the assigns of the parties hereto; provided, however, that no assignment shall be made without the written consent of all parties to said agreement. 3. It is understood and agreed that the employment of the Consultant by the City for the purposes of said project shall be exclusive, but the Consultant shall have the right to employ such assistance as may be required for the performance of the project. Said Consultant shall be responsible for the compensation, insurance and all clerical detail involved in their employment. 4. It is agreed by the City that all records and files pertaining to information needed for said project will be made available by said City upon request of the Consultant. The City agrees to furnish all reasonable assistance in the use of these records and files. 5. It is further agreed that no party to this Agreement will perform contrary to any State, Federal or County law or any of the Ordinances of the City of Iowa City, Iowa. 6. The Consultant agrees to furnish all reports and/or drawings i with the seal of a Professional Engineer or Architect affixed thereto where such seal is required by law. 7. The City agrees to tender to the Consultant all fees and money in accordance with the schedule that follows except that failure by the Consultant to satisfactorily perform in accordance with this Agreement shall constitute grounds for the City to withhold payment of the amount sufficient to properly complete the project in accordance with this Agreement. 8. Should any section of this contract be found to be invalid, it is agreed that all other sections shall remain in full force and effect as though severable from the part invalid. 9. Direct Personal Expense for the purposes of this contract shall be defined as hourly wage plus retirement and fringe benefits. Said Consultant shall, upon demand, furnish receipts therefore or certified copies thereof. 10. Records of the Consultant's Direct. Personal Expense, Consultant Expense and Reimbursable Expenses pertaining to the Project, and records of accounts between the Owner and the Contractor, shall be kept on a generally recognized accounting basis and shall be available to the Owner or his authorized representative at mutually convenient. times. 11. All reimbursable expenses are in addition to the fees for Basic Services and include actual expenditures made by the Consultant, his employees, or his consultants in the interest of the Project for the following incidental expenses listed: a. Expense of transportation and living when travelling in connection with Lhe Project, and for long distance calls. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MMo INEs 5 b. Expense of reproduction, postage and handling of Drawings and Specifications, excluding copies for Consultant's office use. C. Fees paid for securing approval of authorities having jurisdiction over the project. 1V OWNER'S RESPONSIBILITIES 1. On the truck wash bay the Owner shall be responsible for design and construction of the subsurface and shall furnish the architect with allowable soil and bearing capacity for the footing design. 2. Soil investigation, including test borings, related analysis and recommendations. 3. Land surveys, title and easement searches and descriptions of boundaries and monuments and related office computations and draftings. V COMPENSATION FOR SERVICES The City agrees to pay for services stated in this contract on the basis of the following fees: 1. Truck Wash Facilit - Principals (Robert P. Burns and David Hayes 30 per hour. Employees - 2.5 x Direct Personal Expense. The total compensation for the truck wash facility, not including reimbursables, shall not exceed $5,500. 2. Modular Renovation - Principles (Robert P. Burns and David Hayes) 30 per hour. Employees - 2.5 x Direct Personal Expense. The total shall not exceed $6,000. 3. Special Services - Special Services shall be compensated in the following manner: a. Special Services provided by the Consultant shall be compensated at the hourly fee listed above or at a 2.5 x Direct Personal Expense fee. The Direct Personal Expense of all personnel classifications associated with this project shall be attached as Exhibit B. The "not to exceed" figures listed in this section refer to personnel expenses only and do not include reimbursables. Reimbursable expenses are above and beyond the "not to exceed" figure. Expenses shall be paid to the Consultant at cost with no markup. All fees will be billed and due payable after July 1, 1979. With each billing the Consultant shall list the individual, the hours worked and the hourly rate. All provisions of this Agreement when not specifically defined shall be reconciled in accordance with the highest ideals of the Engineering and Architectural Profession. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES C The undersigned du hereby state that this contract is executed in triplicate, as though each were an original and that there are no oral agreements that have not been reduced in writing in this instrument. It is further stated that there are no other, consideration or monies contin- gent upon resulting from the execution of this contract nor have any of the above been applied by any party to this Agreement. FOR THE CITY: ATTEST: ROBERT BURNS & ASSOCIATES ARCHITECTS -PLANNERS RIVERSIDE, IOWA: eZ Mayor Rd ert P. Burns, AIA, principal City C1 _k - STATE OF IOWA ) SS: JOHNSON COUNTY ) On this �/,Y/c day of I�c e , 19 j$ before me, a Notary Public duly conl�issioned and qualified in and for said Count and State /cT I. r%e�-e.a i y personally appeared Mayor of the City of Iowa City, Iowa, and Abbie Stolfus, City Clerk of said City, each being to me personally known to be the identical persons and officers named in the foregoing instrument, who executed the same under and by virtue of the authority vested in them by the City Council of said City, and each for himself acknowledged the execution thereof to be his voluntary act and deed for purposes herein expressed. IN TESTIMONY WHEREOF, I have hereunto set my hand and notarial seal at Iowa ICity, Iowa, the clay and year last above written. Notay Public in and for Johnson County, Iowa I STATE OF IOWA ) SS: COUNTY OF JOHNSON ) On this 6 14 �i{axyy of �_ �- A.D., 1979, before me personally came and appeared �^�''.(( L1 -T. �'l, , ,t „-,.- li , ,1� to me known to be the Persons who executed Lhc abovinstrument who belnn fi st duly sworn b me depose and state that they are members of the 3� and that they executed the foregoing Agreement in the firm name ofd Allbn Q' llbccic&tj and that they had authority to sign the same, and they did c accknowlendge to me that they executed the same as the act and deed of said Ic%(,['J(JrtilnA nni/�/ySv�irdr�lfor the uses and purposes mentioned therein. IN ESS WITNWHFRLOf, I have hereunto signed my name and affixed my Notarial Seal the day and year last above written. 1 Notary Public in and for said County and State RTCSIYYU) & GPFROVI'J1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES Mo RIES ►I FXHIBIT "A" 701LRM5 ANU (.UNOI II(TtJS Ill IIVI IN I111 (ItVNI. R ANb 7111. f,(IfJtilll IAN7 I UR 1'f101 C5SIUN Dulles, Fc;hon;'�di til^.and Lunital'nr" ul the Anlhonl AL SERVICE$ w p' Ilu• (+e•✓dent Pr 1 Rep"%Cr. fair Lf,) A. GENERAL The Resident Project RepresemalivL 's the COIJSULTAN'1' CONSULTANT. . Agent and shall act under the suparvismn and dnecton of Thr B. DUTIES AND RESPONSIBILITIES The Resident Project Repre,xOlalive shall. 1. Schedule: Review the progress schedule prepared by the Cornraelorfs) lot compliancew'd' the cunlracl (s) and give write len advice to The CONSULTANT concemin ITS 2. Conferences: Attend pre-eonsuuelion conferencesL bdAt- range a schedule of progress meetings and other job ronler- wCes as mqurred in cunsullate,will.he and notify in advance Ihox expIf ected to allThe IJ. itnd ( SUIL e eirculme CoPie$ Of records oI The meLlino•, 3. Liaison: a. Serve as The CONSULTANT's liaison with the Coni; working principally through ¢Torls) the densIs . Ater J Cunitachu(s)' aqu'rin en. 1 1 the COnitactor(s), through his superintendent, to the hazards involved in accepting and acting upon insuuelions from others, except such instructions Transmitted Through the CONSULTANT. b. Cooperate with the Contractor(s) in his dealings with the various local agencies having jurisdiction over the PROJECT in order to complete service con facilities. nections In public utilities and c. Assist T in the Chl,rlb,n9uelaCNaddilicirfaldeiissof info, when s,lcll fill-,ob site lot proper execution of the work. 4. Approvals: When required, assist the CONSULTANT in ob. raining Irom The Contraclor(s) and subcontractors. a list 01 his propoxd suppliers 5, Ssmplcs: Assist the CONSULIAN7 in obtaining held cam. Pies of materials delivered Io the site which me fequncd 10 be furnished, and keep record of actions lakvn by the CONSULT. ANT. 6. Shop Drawings: a. Receive reviewed shop drawings and ether submissions Irom The CONSULTANT; record the data received, maintain a file of the drawings and submissions, and check The construction for compliance w'nh them. b. Alert the Contractor is)' super inLLudeol Is) when tie observes millerials Or equipment being installed before review of shop drawings or samples, where such is required, and advise The CONSULTANT when he believes it is necessaryto dieap• Prove work as failing to conform to The conslrw7iO am. Iract(s). 7. Review of Work. Inspections and Tests: a. Conduct omsile observations of the work in progress lot The CONSULTANT as a hasis for determining that The PRO. JECT is proceeding in accordance with the construction coniracl(s). h. Disapprove o1 or rCjecl work observed which rs defective; i.e., it is uncal isfactory, faulty, or does not conform to the requiremL•nls 01 the construction connatt(s). c. Verily that tests, including (:quipmem and sYstems start. up, which ale required by the comuudi0n cunluolls) are con ducted and that The Contractor(,) maintains adequate, records Ihureol; observe, record and report to the CONSULTANT appropriate details relative to the ICSI Procedures and startups. d. Accompany visiting inspectors ropnsenling public or other agencies having jurisdiction over The PROJECT, record The out. come of IIILse inspections and report to the CONSULTANT. 8. Interpretation of Construction Conlract: Transmit to The Contiactor(s) the CONSULTANT's interpretations of the con stiuction contract(s). B, Modifications: Consider and evaluate Tile Contractot(s)' sug. gestions for mcxlilications in The drawings or sprcilicalinns and ILporl Them with ¢•eomrnendations to file CONSULIANT. LIN 111. Rccm ds: a. M;unuun at the job site orderly files for cunespondence, reports of job confer Lnces, shop drawings and other submissions, IeProducl ions of Original contract documents including all ad. (1enda. change author oat Ions, field orders, and additional draw. illus issued subsequent 10 the award of the contrace(s), the CONSULI ANT's interpretations of the construction conuaepct(s), Progress rorls, and other PROJECT related documents. b. Keep a diary Or log book, recording hours on The job site, weather COO(filions, list of visiting officials, daily activities, derision,, nbwrvetions in general and specific observations in "'OIL detail as in The case of observing the lest procedures. c. Record the names• addresses and Telephone numbers of all contractors, subcontractors and major material suppliers. d. Maintain a set of drawings on which authorized changesate noted, and delroer to the CONSULTANT at The completion of The PROJECT. 11. Reports: a. Furnish the CONSULTANT periodic reports as required of Progress of the PROJECT and the Contractor(s)' compliance with the approved progress schedulLls). b. Confer with the CONSULTANT in advance of scheduled major tests, inspections or start of important phases of the' PROJECT. 12. Payment Requisitions Review aPPbce l ions for pa Yrnenl with the COrltmeTor(s) for cungiliancr will' the Lsulblished procedure for Their submission and forward Them with recommendations to The CONSULT. ANT, noting particularly Their relation Io The work completed and materials and equipment delivered at the site. 13. Gumamves, CertiRcales, Maintenance and Operation Manuals During the course of the work, assemble the Guarantees, Cerlili. cale9, Fl:tnnunanre and Operation Manuals and other required data to be furnished by the Contranor(s) and upon acceptance of the PROJECT, deliver this material to the CONSULTANT for his review and forwarding to the OWNER. 14. Completion: a. Print IO ifepecli00 for substantial completion, submit to file CO011aClpr (s) a list of observed items requiring corrections. b. Conduct final inspection in the company of the CONSULT. ANT and Tile OWNER and prepare a final list o1 items Io be corrected e. Verify that all items on the final list have been corrected and make recormrmnda l ions to the acceptance CONSULTANT concerning C. LIMITAT IONS OF AUTHORITY EGCCPT upon written Inslruclime of the CONSULTANT the Resident Plojeel RLpiesenlative: I, Shall not authorize any deviation from the construction contracts) at approve any substitute materials or equipment. 2. Shall not undertake any of the responsibilities of the Con. Iractur(s), the subcontractors or the Contractorlsl' superimen• dent. 3. Shall not expedite life work for The Contraciorls). 4. Shall not advise on or issue directions relative to any aspect of the nrcans, methods, techniques, sequences or Procedures of consuueion unless such is specifically called for in the Con structlon Conbaclls). 5. Shall not authorize The OtVNER 10 occupy the PROJECT W) or in Paul. in 6, Shall not Participate in specialized field or laboratory Jests or inspections conducted by others. 7. Shall not msisl Conlraclor(s) in maintaining upgo.dale copy Of Record Drawings. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES k401tIES EXHIBIT D DIRECT PERSONNEL EXPENSE Secretarial Drafts Person $3.00/hour 56.00/hour ■ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES 1(1ligdrl'I(XV ?d). M- 14f) HI:`.XMAN I()?I 1111111.), 1M INPAII Yirl'I'lilt ('ILAI UiI•:ti 'IT) (OUVIY AI_QII'IUlt 6UIt (UIJJ:CI'10:V IN '1111; ,3A,,, P.OINNI•;R AS A I1L5q'I]rl1' l,A..X VV111:1(I•;A:i, ch;yd(r :;:;-IG7. ('ud,. 1)I' Ordiu:ulr .v 1)f Lh,r City of Icnta Ci Ly, lots;(. pmvi(1a II,:,I IIn, ('iIm 1�41111•I I m::y (•(•1-I il)' 11npaid ,eater ch:uX;es Lu Lhu county nudilur fur (ul and l(•nlicm ill fit"s:uur 11"1111•1' its it property Lax, R'Ill•;ItI';Ati, Ih(•0• r, ir;l unpaid waL'r ch:u g(:: I�(r Lhu u%%11crs and pr,por'Lins, and in Ihr::111)([1111s, as sp(•cil'i:•d in o.Nhihil A, allm•b:1-1 Lr, this rosol[1l.ion and by I.his r('I'en•nr(' nrulo :( pn.1-1. 1101%.10" and I IV111i1tISAS, Lhu linutci I I'inrls LhaL "'('ho"' o"71("' hits t•eceived written uot.ioe by v(.1.1ifl:.xl unit. rclnrn nroipl. rrvpu• 1)l' :t h(r:u•inR to he hold Ix11'or:• Lhu Cil.y 01)1111(6i I ;if 7::Io 1).111. on Apri I ;t, 1979, in the C'rnmcil Ch:uulxa•s, Civic OmLov, 410 IL WaLJlinKLon SL., kmat CiLy, 1ow..j III which time the property oMtcr nosy bO h(:[1'(l romuruill) Lho wal,or chart:('. NOIY, '1'111?Itl•:14)1(Ii, Iil; 1'I' k1:S01V19) 13Y '11111 CI'T'Y (YXIN(;ll, or '1111; CI'PY 01•' jum CI'11', IOIYA, Lhnl. Lhu :;i LY Lrcastn'or is h0r(Iry ;nlllhoriz(xl Lo ccrLil'y Ill(! unpaid Valor cha.t•Ir(:s as dated in ::Xhihil. A aLl.::ch(rl. Io Lho Auditor of Joh,tson CotInLy, Irnr:t, I'0r col Iocl iuu in Ilio s;mx ncnuu (' as a prop(!t•Ly t.ax. IL uas Nn,wxl Ip( Balmer :1110 st-roll(I(el by deProSse Ilial. 1.111!Itus tlul.ion :x ri•a_f le, :IdopLed, 1)1x 1) 1 111x, 1-011 rill Llicre were: - AVIS: NAYS: AIt;INI': x _ I4, nlx r X Pnrrut. V ovora I'asr,(rl :11111 npproc:+l This t.c[ (I:ry 1)l. - 1111 ll - —' 1079. .Vlnyor- r ,( A'I'I'EST: Clork Johnson Co., Iowa APR 13 1919 4 �? OI INTY At IDI iU`•'}: (:'F:' t :: ! :i"-� i':' MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES AGREEMENTS/CONTRACTS Attached are unexecuted copies of ; / 'Q, _ FVX i (,&e 7 9— iy5 . 411/3/-79J as signed by the Mayor. After their execution by the second party, please route 1) Ot'vK's F �p 3) 4) 5) JG '2 T! $4 ^ is to be responsible for completion of this procedure. Abbie Stolfus, CMC City Clerk 'Lti Ul- I l f �v.. 4, u •2/- ,l— 1 W'aE, p GLH y�.1GeQ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES RESOLUTION No. 79-146 RESOLUTION CERTIFYING UNPAID WATER CHAM- TO cOUNTY AUDITOR roR ooLLECTION IN THE SAME MANNER AS A PROPERTY TAX. WHEREAS, chapter 33-167, Code of Ordinances of the City of Iowa City, Iowa, provides that the City Council may certify unpaid water charges to the county auditor for collection in the same manner as a property tax, and WHEREAS, there exist unpaid water charges for the owners and properties, and in the amounts, as specified in exhibit A, attached to this resolution and by this reference made a part hereof, and Wf1ERM, , the Council finds that each property owner has received written notice by certified mail, return receipt requested, of a hearing to be held before the City Council at 7:30 P.M. on April 3, 1979, in the Council Chambers, Civic Center, 410 E. Washington St., Iowa City, Iowa at which time the property owner may be heard concerning the water charge. NOW, THERMRE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that the city treasurer is hereby authorized to certify the unpaid water charges as stated in exhibit A attached, to the Auditor of Johnson County, Iowa, for collection in the same manner as a property tax. It was ❑raved by Balmer and seconded by deProsse that the Resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Balmer X deProsse X Erdahl _ X— Neuhauser _cX Perret X Roberts x Vevera Passed and approved this 3rd day of April 1979. Mayor ATTEST: �t j City Clerk RECEIVED it G=r3Cq' A LLC 31-P �9 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES W 0 02-00888-4Deli nquent Acct: James R. Peterson, 715 N. Gilbert Owner: David J. Lilly and Annette Description: S 75' of E 77' of Lot 1 81k. 53 OT 02-01025-1 Delinquent Acct: Paul F. Maher, 230 N. Gilbert St. Owner: Oscar W. and John P. Smith Description: N 11.0' Lot 4 and E 10' S 40' Lot 4 OT all in Blk. 47 I eqrr pt --of 14 i 03-01730-3 Delinquent Acct: Paul Decious, 918 N. Dodge Owner: Charles H. Alberhasky or Mary Ellen Description: All Lot 46 sub. div. SE ; Sec. 3-79-6 } 06-03540-1 Delinquent Acct: Eric Carlson, 1010 N. Dodge Owner: Eric Carlson Description: All Lot 4 Blk. 2 Deweys Add. 1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Water $ Sewer .8.86 3.44 12 30 Water $ 11.45 Sewer 4.45 15:90 Water $ 15.11 Sewer 5.88 20.99 Water $ 8.12 Sewer 3.16 11.28 i Lain.. t i� to ewer -_q_.43, M1 1 FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIES 2 11-06990-6 Delinquent Acct: George Schoephoerster, 435 S Summit St Water $ 5.64 Owner: David S. Sands Sewer 2.20 Description: S 60' Lot 14 Blk. 2 C.H. Berryhills 7.84 2nd Add. 12-7335-3 Delinquent Acct: Debra Holch, 1519 Muscatine Ave. Water $ 17.89 Owner: Richard T. and Mary E. Davin Sewer 6.96 Description: W 625' of Lots 22, 23 and 24 Blk. 10 24-85 Rundell Add. 12-7645-2 Delinquent Acct: Sandra Erikson, 1324 Muscatine Ave. Water $ 15.26 Owner: Cora Griffin Sewer 5.94 Description: All Lot 2 WC Motts Sub. Div. of part 21.20 of Blks. 5 and 7 Clark & Borlands Add. 12-7715-6 Delinquent Acct: Hartland Donley, 1112 Muscatine Ave. Water $ 8.64 Owner: Hartland G. Donley Sewer 3.36 Description: Com. 188.7' S of NW cor. of Lot 5 Blk. 2 12.00 NW 54' NE 45.9' W 3A' S 52' and SW to beg. Clark & Borland Add. 13-8465-2 Delinquent Acct: Mathew Lovelace, 1327 Cedar Street Water $ 18.20 Owner: Calvin D. and Valerie D. Siebert Sewer 7.08 i Description: Lot 1 Blk. 4 Pleasant Place 2nd S. Div. 25.18 16-10665-2 Delinquent Acct: Mike Hawotte, 2110 E. Court St. Water $ 22.44 Owner: James A. and Vivian S. Dunlap Sewer 8.73 Description: Lot 18 Dunlaps First Add. 31.17 16-11133-2 Delinquent Acct: Steven Fuller, 2115 E. Court St. Water $ 18.42 i Owner: Ralph K. Ihrig Sewer 7_17 Description: W 75' Lot 1 Blk. 20 EIC 16-11440-3 Delinquent Acct: Raymond Reschly, 2209 F Street Water $ 8.07 Owner: Raymond L. Reschly and Wava A. Sewer 3.14 Description: N Ir Lot 3 Blk. 6 East 11.21 � Relew) hewer--�^ .-1.e •DwneY: F.G. and A.K. and vmr• rb„i{e— -12 D- 16-11690-2 Delinquent Acct: Larry Kahn, 620 S. First Ave. Water $ 2.60 Owner: F.G. and A.K. and K.V. Gilbride Sewer 1.01 Description: Same as Acct. 16-11685-1 FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIES 17-11918-2 17-11918-3 17-12335-2 `y 3 Delinquent Acct: Cal McGowan, 902 Fourth Ave. Owner: Earl Yoder Description: Lot 4 Ex. E 20' N 75' thereof also S 75' W 20' Lot 3 all in Blk. 27 OT Delinquent Acct: Debbie Hicks, 902 Fourth Ave. Owner: Earl Yoder Description: Lot 4 Ex. E 20' N 75' thereof also S 75' W 20' Lot 3 all in Blk. 27 OT Delinquent Acct: Karen Kalergis, 2131 H Street Owner: Robert Lee Richardson and Kathleen A. Description: N 100' Lot 1 and E 20' N 100' Lot 2 Blk. 13 E Iowa City 21-15005-7 Delinquent Acct: Bobbie R. Bagwell, 813 Gilbert Ct Owner: Robert L. Woodburn or Mary M. Description: E 100' of Lot 7 Blk. 4 Lyons 1st Add. ,..d alley adj. to the H of E 100' Lot 6 21-15445-2 Water $ 14.62 Sewer 5.68 2 73U Water $ 36.26 Sewer 14.10 50.36 Water $ 40.21 Sewer 15.64 55.8 Water $ 32.74 Sewer 12.73 4 Delinquent Acct: Serendipity Pub, 1310 Highland Ct. Owner: Ken O'Donnell Description: Lot 24 Highland Park Add. 27-18780-2 Delinquent Acct: Joe Jones, 1214 Friendly Ave. Owner: Jack I. or Miriam J. Young Description: All Lot 38 Kirkwood Place I 27-18800-2 Delinquent Acct: Mark Rausch, 1215 Pickard St. Owner: Howard Porter IDescription: N 63' of Lots 26 and 27 Kirkwood Pl. 27-19230-4 Delinquent Acct: Wendy Gallien, 1600 Yewell St. Owner: Jeffrey I. DeFrance Description: Beg. 30' S of NE cor. SE. SW: Sec. 14-79-6 5 89 32' W 155' S 120' N 89 32' E 155' N 120' to I beg. ex. S 5' thereof and ex. E 55' thereof MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i Water $117.18 Sewer 45.57 162.75 Water $ 6.88 Sewer 2.67 9.55 Water $ 4.44 Sewer 1.72 i Water $ 3.88 Sewer 1.51 5.39 4 r 33-23935-3 Delinquent Acct: Joseph Ascroft, 814 Walnut St. Owner: Joseph and Ircne W. Ascroft Water $ 6.18 De• ription: E 54.4' of Lots 6 and 7 H Smith Sub. Sewer 2.40 Div. Part of SES SE4 NE4 15-79-6 8.58 35-25300-3 Delinquent Acct: Tom Cooper, 750 Grant St. Owner: L.R. Brumley Water $ 12.55 Description: Com. at SE cor. of Lot 11 Blk. 5 Sewer 4,88 Rundell Add. thence N 150' E 10' S S 150' and 17.43 W 10' to beg. 38-27630-2 Delinquent Acct: William Schutz, 2717 Wayne Ave. Owner: Clifford and Mabel Walters and George W Water $ 3.33 and Esther I. Breithreuz Sewer 1.30 Description: Lot 2 Blk. 5 Part 3 Towncrest Add. 4.63 W x 128' N and -S S of Ralston �Creek 41-29490-0 Delinquent Acct: Janet H. Koch, 606 Jefferson Apt. C Owner: Wayne C. Housel Water $ 10.08 Description: S 48' W 40' Lot 5 Blk. 26 OT Sewer 3.92 14.00 / MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401PIES 43-31245-5 Delinquent Acct: Sheldon Ohringer, 329 N. Lucas St. Owner: George Jansen Description: E 60 of N 73' of Lot 1 Blk. 16 OT Water $ 1.66 Sewer .64 2.30 and College Ct. them Sec. 1,W 66 V S 80 -79 S 80' and E to beg. 611 S. Van Burn q5 53-38047-3 Deligquent Acct: Patrick Teubner, Owner: Jonn Schintler Description: E.50' ^Lots 1 and 2 N 30' E 50' LotAA Water $ 1307 . Sewer __ 13.99 Tracts A ana 1, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES a 6 54-39075-3 Delinquent Acct: William Jennings, 204 McLean St. Water $ 28.84 Owner: John T. Nolan Sewer 11.22 Description: Lot 13 Blk. 3 Manville Heights Add. 40.06 . '� :• ..• ..all II ffli� 59-43301-8 Delinquent Acct: Jeff Dreese, 201 Myrtle N6 Water $ 1.94 Owner: Marjorie Ziegler Sewer .76 Description: Ek of the foll. com. at a pt. 211' W 2.70 of Inter. of WA of Riverside Dr. and S/L of Myrtle Ave. W 110' S 160' E to pt. 160' S of beg. N 160' to beg. Sperry's S. Div. Lot C 59-43310-7 Delinquent Acct: Bob Pastor, 201 Myrtle #8 Water $ 2.51 Owner: Marjorie Ziegler .97 Description: Eh of the foll. com. at a pt. 211' W 3.48 of Inter. of WA of Riverside Dr. and S/L of Myrtle Ave. W 110' S 160' E to pt. 160' S of beg. N 160' to beg. Sperry's S. Div. Lot C 59-43325-7 Delinquent Acct: Bev Doran, 205 Myrtle N2 Water $ 10.11 Owner: LeRoy Ziegler Sewer 3.93 Description: A of the foll. com. at a pt. 211' of 14.04 WL of Riverside Dr. and S/L of Myrtle Ave. W 110' S 160' S of pt. of beg. N 160' to beg. Sperry's Sub. Div. Sec. 16-79-6 Lot C Stricklers 59-43330-5 Delinquent Acct: Twyla Carey, 205 Myrtle q3 Water $ 31.13 Owner: LeRoy Ziegler Sewer 12.10 Description: A of the foil, com. at a pt. 211' of 43.23 WA of Riverside Dr. and S/L of Myrtle Ave. W 110' S 160' S of pt. of beg. N 160' to beg. Sperry'g Sub. Div. Sec. 16-79-6 Lot C Stricklers 61-44365-2 Delinquent Acct: Kevin Kelly, 41 Lincoln Ave. Water $ 14.50 Owner: Fairbank Agency, Inc.; card shows Harry E, Sewer 5_64 and Myrtle B. Emerson 20.14 Description: Com. 12/5' N of SE cor. Lot 27 Suburban Hgts. NW 147.7' S 74' E 143 and N 58' to beg. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES NOINES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES µu1 r 8 64-47210-1 Delinquent Acct: Robert L. Conley, R.R. N6 Water $ 26.63 Owner: Hugh E. Sippel, Contract Owner Sewer 10.35 Description: ME cor. of Govt. Lot 2 Sec. 3-79-6 36.98 — --- UN 78-57065-1 Delinquent Acct: P.W. Prueitt, 1124 Oakcrest #10 Water Sewer $ 15.24 5.92 Owner: James L. or Carolyn A. Kacena 21.16 Description: Lots 11 and 12 replat of Lots 5 and 6 Part 4 Terrace Hill Add. 99-99555-1 Delinquent Acct: Hong Kong Rest., 715 S. Riverside Dr. Water Sewer $ 63.22 24.59 Owner: Lassies Red Barn, Inc. 87.81 Description: All Lots 2 and 3 Blk. 1 Cartwrights Add. and ' of alley on W exc. Highway QGI�� 33 MICROFILMED BY JORM MICROLAB CEDAR RAN DS -DES 1401NES 68-49235-5 Delinquent Acct: Robert Hout, 115 S. Dubuque Water $ 3.54 1.37 Owner: Roy J. Koza Description: S 20' of E 70' of Lot 1 Blk. 81 OT Sewer 4.91 69-50280-2 De "nquent Acct: Mark Fuller, 320 Westminster St. Water $ 14.28 Owner: David W. and Shirley A. Day Sewer 5.56 Description: Lot 21-D Oak Woods Add. Part One 19.84 69-50375-1 OP 4*quem-Aee 2 Da&Gr4ptinAi Int 2Q -A Oak WeBds u_-McGannR,-2g1} fA-SOo 5r0—ve-l-itlquR,,.-.r�r'�"— Add- #1 Stanferd Ave • x n 56 -1-47 oyne MCG3nnell jr. 78-57065-1 Delinquent Acct: P.W. Prueitt, 1124 Oakcrest #10 Water Sewer $ 15.24 5.92 Owner: James L. or Carolyn A. Kacena 21.16 Description: Lots 11 and 12 replat of Lots 5 and 6 Part 4 Terrace Hill Add. 99-99555-1 Delinquent Acct: Hong Kong Rest., 715 S. Riverside Dr. Water Sewer $ 63.22 24.59 Owner: Lassies Red Barn, Inc. 87.81 Description: All Lots 2 and 3 Blk. 1 Cartwrights Add. and ' of alley on W exc. Highway QGI�� 33 MICROFILMED BY JORM MICROLAB CEDAR RAN DS -DES 1401NES l RESOLUTION NO. 79-147 RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN APPLICATION FOR A STATE TRANSIT ASSISTANCE CAPITAL AND OPERATING GRANT FROM THE IOWA STATE DEPARTMENT OF TRANSPORTATION. WHEREAS, the City of Iowa City, Iowa, has undertaken to provide its residents with a public transportation system, and 1 WHEREAS, the City wishes to continue its current level of transit i service, and make certain capital acquisitions, and WHEREAS, the Iowa State Department of Transportation is offering a State Transit Assistance Capital and Operating Grant which is designed to assist local governmental units in assuming the considerable financial burdens of a public transportation system, and WHEREAS, the State Transit Assistance Grant is being applied for in the amount of $214,274.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF IOWA CITY, IOWA, that the Mayor be directed to execute an application to the Iowa State Department of Transportation, Public Transit Division, for a State Transit Assistance Capital and Operating Grant. It was moved by Perret and seconded by Neuhauser the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Balmer x deProsse x Erdahl _x Neuhauser x Perret X _ Roberts x Vevera Passed and approved this 3rd day of Aprill, 1979.D MAYOR ATTEST: w!� r , �J CITY CLERK RrC%;VP^ R g H H 3 15 6167 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES IOWA DEPARTMENT OF TRANSPORTATION PUBLIC TRANSIT DIVISION STATE TRANSIT ASSISTANCE GRANT APPLICATION FISCAL YEAR 1930 Submitted by TIRE CITY OF IOl4A CITY, IOWA Robert A. Vevera, Mayor Prepared by: Hugh A. Mose Transit Manager Keith Friese Transportation Planner MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 66 7 Applicant's Legal Name: Mailing Address: Civi Iowa APPLICATION LEITER of Iowa Telephone Number: 319 / 384-1800 (Area) Date: April 3, 1979 Capital Assistance: $ _10,074 Operating Assistance: $ 204,200 Total Amount Requested: $ 214,27 Signature: Title: Mayor City of Iowa City, Iowa MICROFILMED 8Y JORM MICROLAB CEDAR RAPIDS•DES MOINES r. AIIIiIORIZING RESOLUTION We, hereby, authorize the City of Iowa City, Iowa (Applicant's legal name) on April 3, 1979 (date) to apply for $ 214 274 (total amount of fiords) to be used for Capital and Operating (capital and/or operating) assistance under the state transit assistance program and enter into contract with the. Iowa Department of Transportation, Name: Cit Council, City of Iowa City, Iowa /r (Applicant's Governing Body) Title'--Mavor.f owa cit Iowa Address: r{.4,_ :. .. Telephone: 319 / 354-1800 (Area) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES J Z i OPINION OF LEGAL COUNSEL i It is my opinion that the City of Iowa City, Iowa (applicant's legal name) has the authority to apply for state transit assist- ance funds and expend such funds if awarded in accordance with Iowa Department of Transportation Rules 820-(09,B)l as adopted September 7, 1976 by the Trans-. portation Commission and approved on October 13, 1976 by the Legislative Rules Committee; that the above name is a duly constituted agency in accordance with the laws of Iowa; and•that there is no existing or threatened legal impediment to the above named applying for or receiving such funds, or carrying out the project if successful in being awarded such funds. Name: Address: —Ciyir Center, 410 F ct Washington Street Tnwa City: Iowa 9974 Telephone: / ( ea - MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Agency Nava City of Iowa City YY 1980 ACCOUNT FOR ALL PERSONNEL BY PERSONNEL I, g ' JOB TITLE OR CLASSIFICATION (Do Not List 11 mos) YEARLY NO. or TOTAL YEARLY EMPLOYERS SITARS OF YEARLY YEARLY PERSONNEL SALARY PERSONS SALARIES (bac) 771E YEARLY FICA/IPEPS FRINGE BENEFITS COSTS (dlot•E) 1. Transit Manager $17,998 1 $ 17,998 $ 2,421 $ 1,014 $. - 21,433 2. Senior Driver 12,624 1' 12,624 1,698 711 15,033 3. Transit Operations Asst. 12,277 1 12,277 1,652 -692 14,621 4. Maintenance Worker II 10,387 1 10,387 1/ 397 585 12,369 5. Account Clerk - Part time 5,145 1 5,145 692 290 6,127 6. Bus Drivers 10,157* 19 192,981 25,960 10,876 229,817 7. Bus Drivers - Part time 6,692* 22 147,220 19,804 8,297 175,321 ' 8. Maintenance Workers I - Part time 5,333* 2 10,666 1,435 601 12,702 Subtotal $409,298 $ 487,423 9. Temporary 6 Overtime Wages,.. 31,651 31,651 � 10 Wa a Adjustment 22,511 22 511 TOTALS 48 $463,460' $ 55,059 $ 23,066 $ 541,585 k TOTAL PERSONNEL COSTS $ 541,585 I " _Bus Drivers and Maintenance Workers' wages vary; these figures represent average yearly wages of all employees in the job classification. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES tI0111ES 1 CONIINUATICN OF FUNDING r� We, owa (agency name), realize that state transit assistance funds are appropriated by the State Legislature on a year-to-year basis. We also realize that if such funds are awarded as a result of this application, there is no guarantee of additional funding, either in the present or future years. We also realize that if future funds are either not awarded or not available it will be necessary to provide financial support for transit services from sources other than the Iowa DOT Transit Assistance program. Our plans for financing transit services after Iowa DOT transit funds are depleted are as follows: Name:cit Council, City of Iowa City, Iowa ApRjlicqt s Governing B y ii By: iJ Signature Title: Mayor, City of Iowa city Address: Civic Center, 410 E. Washington st. Iowa City, Iowa 52240 Telephone: _ Arca MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES l GRANT APPLICATION SIIMMARY I REGION/URBAN AREA City of Iowa City Funds Suggested Funds Requested $ 214,274 Funding Recommended for Approval (for Iowa DOT use only) use of Project Funds: Operating Deficit _ $ 204,200 Capital Expenditures $ 10,074 'OPERATING BUDGET Expenses $ 936,265 Revenue $ 391,732 Support —S 544.571 OPERATING SUPPORT Source Amount Federal Revenue Sharing $ 293,413 Tort Liability Levy $ 46,920 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES TOTAL $ 340,333 Iowa DOT $. 204.200 CAPITAL BUDGET CAPITAL SUPPORT Source Amount Expenses $ 407,632 Federal Revenue Sharing $ 16,027 UMTA Grant (Sect. 18/3) $ 319,720 Capital Items State Grant (FY 178) $ 14,730 State Grant (FY '79) $ 15,161 City Equipment 3 45 -pass. coaches $ 319,200 Replacement Reserve $ 31,920 Two-way radios $ 36,200 — Bus stop signs$ 20,250 — Rus stop shelters $ 24,000 _ officn & shop equipment $ 2,786 TOTAL $ 397,558 Pre -engineering -New Transit Facility $ 5,196 IOWA DOT $ 10,074 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES l Fe" 070007 eae OPERATING REVENUE General Revenue Cash Pactannarc 1 I General Chartedi i l School Revenue j Passes and C' a Charter Sub -Total Ott pf TR�1•sQ SUMMARY FINANCIAL OPERATING STATEMENT o- for 30 City _City of T IOWA. FROM July 1, 1979 — June 30, 1980 265,000 $ 275,000 STATE FUNDS %STATE FUND TO REQUESTED I TOTAL BUDGET 1 I -w'n ntVtlYUt (A) I S 375 000 $ 390, 000 `y_aY�•ri:•' •= y `l;;+i �� ;.r'ed:tit'i`•�SS•.,-.�ie:7.::r,,... OPERATING EXPENSES General and Admini s t ration $ 84,468 ACCCunIiO — 95 022 20 724 21. Insurance and Safe[ 44,683 +* 46,920 +* + 0 eratin T,,A, 51,300 55,059 10 233 0 erationsSu ervision 18,027 12 008 i Maintenance 286,440 20,182 4 402 . Trans Dilation 380,475256,440 55 930 Service aril Cleaning 408 432 89 079 Purchasin and Invenuuy 24 353 24 410 l Marketing 7 060 6 550 20 650 23 25 TOTAL EXPENSES NUN-OPERAIINC INCOhIE Interest I Adverlisin^ 1 000 1 732 TOTAL NON -0P, INCOAIE (C) $ 11000 S l NETINCOME (LOSS) 1,732 541,456) (S 544,533) S 204,200 37.5 • Note: Du not list un this form any subsidies receivrd • see Section 9. • *" Budgeted separately from transit. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I1011JES B N+ N,wl 02oo06 Page &76 �a�•.,� DETAILED R 1 of 3 c' I FINANCIAL OPERATING STATEMENT for ����✓ city of Iowa city FROM 7/1/79 - 6/30/80 IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401NES FISCAL YEAR 197&1979 ACT. EXPENSES FISCAL YEAR 1979_1980 BUDGET STATE FUNDS REQUESTED STATE FUNDS TO TOTAL BUDGET GENERAL 6 ADMINIS.: 17 99818 988 4 141 21.8' Salary. -General Mgr. Expense -Gen. Mgr. Gen. Employee Travel Salaries -Staff Gen. Employee Exp. Dues 4 Subscriptions Office Supplies Gen. Medical Exp. Accounting Fees Professional Fees- Vacation/Sick Leave Telephone Group Life Insurance Ace, $ Health Wages Employee Hosp. Ins. Pension Costs Transit Planning Trustee Expense Aid in A{)Pnripg Mi crnl l anPn IC TOTAL GEN./ADMIN. ACCOUNTING: Salaries $ Wages Office Supplies Vacation/Sick Leave Accounting Services Revenue Security Exp. 1 775 2 320 506 5 145 5 428 1,184 _ 1,000 218 5D 229, 171 _ _ 2;200 2,500 545 „ 19 000 23,11066 5,03T 1.2002 62 4_ 32.c)no 7 n 7 II a TOTAL ACCOURTING INSURANCE & SAFETY: Ins. 6 Safety Wages PA 6 P/D Insurance Injuries .G Damages Workmen's Comp. Fire 6 Theft Ins. Equip. Acc. Rprs. Rev. Equip. _ 37 294 39 160 8 541 _ 70 6,510 1,420 44,683 I $ 46,920 I $ 10,233 21.8 TOTAL INS./SAFCTY S IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401NES OPER. TAXES B LICENSES: Fuel Taxes Social Security Taxes I.P..R.S. UnemEployment Taxes TOTAL OP.TAX& LIC. OPERATIONS SUPERVISION: Salaries $ Wages Office Supplies i Vacation/Sick Leave Utilities EUcuipment Servicing TOTAL OPER. SUPV. i MAINTENANCE: Supervisory Salaries Mechnics Labor Repair to Serv. Equip. Vacation/Sick Leave i Maint. Supplies - Rev. Equipment Repair Parts - Rev. Equipment Outside Towing Main enanrn by j nnnthnr rihy n t, j TOTAL MAINTENANCE i TRANSPORTATION: Supv. & Adm. Wages Drivers Wages Rents for Terminals Vaca, L Sick Leave Diesel Fuel Gasoline Motor Oil Anti -Freeze Rofrigcrant Tires/Tubes Rev. Eqp JIni fnrrmc ! Micerllanrouc f TOTAL TRANSPORTA. 18,027 [_q__ 20,182 S 4,402 21.8 16 00950i2T29 m 80,475 ( ' 4 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES E DETAILED Page 2 of S FINANCIAL OPERATING STATEMENT for _City of Iowa City FROM 7/1/79 - 6/30/80 [SCAL YEAR FISCAL YEAR STATE 1978-]979 1979-1980 STATE FUNDS FUNDS TO :T.EXpENSES BUDGET RE UESTED TOTAL BUDGET 51,300 $ 55,059 $ 12,008 21.8 51,300 $ 55,059 $ 12,008 21.8 12,277 $ 12,952 $ 2,825 21.8 18,027 [_q__ 20,182 S 4,402 21.8 16 00950i2T29 m 80,475 ( ' 4 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES E TVICE $ CLEANING: Supv. $ Adm. IYages Service Wages Vacation/Sick Leave Serv. Supplies - Rev. Equipment TOTAL SERV./CLEAN. PURCIIASING L INVENTORY: Salaries 6 Wages Repairs Bldgs/Grnds. Vacation/Sick Leave !Iain. Supplies - Bldgs/Grnds. !fisc. Purch. 6 Stores Exp. Freight Bn r_fi�q M� r+ilc TOTAL PUR./INVEN. DIARKEIING: Salaries $ Wages Tickets E Schedules Media Advertising Special Promotions Agency'Fees g Misc. I Office Supplies j Vacation/Sick Leave Misr_allanpnn¢ I d.�"..,•..-.3 _ o,P �u_ _ 429 21.8 100 8 500 $ 1 854 21.8 000 12 600 2 748 500 2 100 4 �YL+..y,nx7.ryyr��.r.,c•�.�n. ,$ 21.8 DETAILED TOTAL MARKETING $ 650 $ $ Page 3 of 3 FINANCIAL OPERATING STATEMENT ,2y0, ��.M�'/-a fw.YJi.ftl rfm..`Ily.,}M.. . for y'•i �.Y� r;ty of Towa r; ty FROM 7/1/79 - 6/30/80 !SEAL YEAR FlSCAI. YEAR 1978-1979 1979-1980, STATE FS STATEIND FUNDS TO :T.EXPc-NSES BUDGET RE UESTED TOTAL BUOGE7 10,387 $ 10,958 $ 2,390 21.8 10,666 11,252 2,454 „ 3 300 2 200 480 21.8 24,353 $ 24,410 $ 5,324 21.8 3 500 5 000 $ 1 091 21 8 T�v e.; TOTAL MARKETING $ 650 $ $ 23,250 I 5,071 ,2y0, ��.M�'/-a fw.YJi.ftl rfm..`Ily.,}M.. •.....n. y'•i �.Y� T�v e.; TOTAL MARKETING $ 650 $ $ 23,250 I 5,071 ,2y0, ��.M�'/-a fw.YJi.ftl rfm..`Ily.,}M.. •.....n. y'•i �.Y� MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES !101NES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES STATISTICS Projected Amount for Projected Amount Statistics Previous Fiscal Year For Fiscal Year Net 1978 - 1979 1979 - 1980 Change Cage !Total Passengers I Annual Revenue %les of Operation 1,650,000 1,700,000 50,000 + 3.09 Number of Vehicles 650,000 680, 000 30,000 + 4.69 Type (Bus/Van/Etc.) 20 Transit Coaches Year of Manufacture 1-1952, 1-1967, 2-1974 same - 'Passenger Capacity : - 4 12-1971 3-1977 same -- -- I 'Peak Period Usage � Off -Peak Usage 16 school ear onl same __ ! Hours of Operation 12 14-- 2 + 16.79 57,000 60,000 3,00 + 5.38 Days of Operation Monda -Saturday Number of Routes -- • 6 route pairs Fares ro to airs 1 + 16.79 Adult Elderly i Handicapped School Peak (Ail categories) Off -Peak 250 game Elderly Fh Handicapped School Field Trips Free same -- -' 150 same _ - Bus &Shop -- Monthly Pass (Unlimited 150 same -- -- trips) $8.00 same MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Project Description/ Funding Agency 3 Transit Coaches TOTAL FEDERAL (sec. 18/3) IDOT i LOCAL 750 Bus Stop Signs TOTAL FEDERAL (Sec. 18) IDOT LOCAL 20 Bus Stop Shelters .: TOTAL FEDERAL (Sec. 18) IDOT LOCAL 25 Radios (22 Bus, 2 Auto G 1 Base) TOTAL FEDERAL (Sec. 18) IDOT LOCAL IOWA CITY Funds Previously Committed CAPITAL GRANT REQUEST - Funds Transferred, To Project FY '80 Funds Requested/ Needed FY '80 Total Estimated Cost j $ 16,500 $ 18,431 $ 284,269 $ 319,200 --- 255,360 255,360 9,000 (FY 178) 12,846 (a) 10,074 31,920 7,500 (FY 178) 5,585 (b) 18,835 31,920 4,050 - 16,200 20,250 j - - 16,200 16,200 2,025 (FY 179) - - 2,025 - 2,025 (FY 179) - - 2,025 • i j 4,800 - 19,200 24,000 - - 19,200 19,200 j 2,400 - - 2,400 2,400 - - 2,400 5,860 1,380 28,960 36,200 28,960 28,960 2,930 690 (c) - 3,620 2,930 690 (c) - 3,620 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES (a) Funds previously committed for: $5,085 Bus Stop Signs/Shelters; $2,800 Shop Equipment (FY '78); $4,961 office and shop equipment (FY 179). (b) Funds previoulsy committed for:. $5,085 Bus Stop Signs/Shelters; 500 Supervisory Auto. (c) Funds previously committed for: $690 Bus Stop Signs/Shelters. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES IOWA CITY CAPITAL GRANT — REQUEST - FY '80 (Cont'd ) i Project Description/ Funds Funds Funding Agency Previously Transferred Funds Total To Project Re quested/ / '80 Estimated Needed FY Cost Office & Shop Equipment TOTAL _ _ LOCAL _ - $ 2,786 $ 2,786 2,786 v 2,786 Preliminary Engineering New Transit Facility TOTAL LOCAL - 5,196 5,196 - 5,196 5,196 (a) Funds previously committed for: $5,085 Bus Stop Signs/Shelters; $2,800 Shop Equipment (FY '78); $4,961 office and shop equipment (FY 179). (b) Funds previoulsy committed for:. $5,085 Bus Stop Signs/Shelters; 500 Supervisory Auto. (c) Funds previously committed for: $690 Bus Stop Signs/Shelters. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES ■ SUMMARY TOTAL FUNDING NEEDED FOR CAPITAL PROJECTS $ 907,632 UMTA, Sections 18/3 Funds Needed 'DOT Transit Assistance Funds Needed $ 319,720 Iowa City Funds Needed $ 39,965 $ 47,947 TOTAL FUNDS PREVIOUSLY COMMITTED (FY '78 179 & ) S 56,217 UMTA, Sections 18/3 Funds Committed IDOT Transit Assistance Funds Committed S _ `0 Iowa City Funds Committed $ 29,891 $ 26,326 TOTAL FUNDING COMMITMENT - FY 180 $ 351,415 UMTA, Sections 18/3 Funds Requested IDOT Transit Assistance Funds Requested $ 319,720 Iowa City Funding Responsibility $ 10,074 $ 21,621 Funding Priority by IDOT/UMTA The following project priorities have been established for funding by IDOT/UMTA: 1. 3 New Transit Coaches 2. 25 Radios 3. 750 Bus Stop Signs 4, 20 Bus Stop Shelters MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIES SUPPORT INFORMATION I IOWA CITY CAPITAL GRANT REQUEST - FY 180 The City of Iowa City is requesting a total of $329,974 in capital grant funds in FY 180. Of this, $319,720 is requested from UMTA, Section 18/3 funds. The remaining $10,074 is requested from the State Transit Assist- ance Program to match federal (Section 18) funds. The City of Iowa City will also commit $21,621 for its share of the projects.' All projects requiring a commitment of state funds were justified and funded in previous IDOT state transit assistance grants. Federal funding for the three (3) transit coaches has been requested in an UMTA Section 3 Capital Grant Application (IA -03-0032). A copy of the application has been submitted to the IDOT, Public Transit Division. This application also meets all re- quirements necessary to request funding under UMTA, Section 18. The re- maining capital projects are compatible with the equipment requested in the Section 3 grant application and were initially included in the applica- tion. However, under advisement from the UMTA, Region VIZ office in Kansas City, these capital items were deleted. Iowa City is now requesting funding for these items under Section 18. In accordance with the Emergency Regulations for Section 18 funds (see Federal Register, Vol. 42, No. 240; 12-13-78), support information must be provided for all project requests for Section 18 funding. This information must address eleven specific points. It is as follows: 1. Project Description: 750 Bus Stop Signs 20 Passenger Shelters 25 Radios -22 bus, 2 auto and 1 base 2. Project Coordination: See Section 3 grant application - Exhibits B, F, G & J. 3. Public Involvement: See Section 3 grant application - Exhibits F & G and the public hearing process that is part of the Iowa City state transit grant application. 4. Private Enterprise Involvement: Iowa City has sought and will continue to seek the involvement of local private transit operators where possible. Currently, a contract is being negotiated with A Better Cab Company to provide elderly and handicapped transportation service in Iowa City. The capital equipment requested in this application cannot be provided by local private transit operators. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 5. A-95 Review: The A-95 Review process will be completed as part of this appli- cation. 6. Labor Protection Provisions - Section 13(c): Iowa City has in the past agreed to the provisions of Section 18(c) of the Urban Mass Transportation Act of 1964, as applicable (see Section 3 grant application) and will agree to the same provisions under Section 18. 7. Title VI Civil Rights: Iowa City has in the past agreed to the provisions of Title Vi, Civil Rights Act of 1964, 42 U.S.C. 2000d, and Minority Business Enterprise activities (see Section 3 grant application) and will agree to the same provisions under Section 18. S. Environmental Assessment: i See Section 3 grant application, Exhibit L. 9. Project Budget: See Iowa City Capital Grant Request FY '80 in this application. 10. Provisions for Elderly and Handicapped: See Section 3 grant application, Exhibit M and the above Private Enterprise involvement. 11. Charter and School Bus Provisions: Iowa City has in the past agreed to the provisions relative to charter and school bus operations (see Section 3 grant appli- cation) and will agree to the same provisions under Section 18. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES CITY OF IOWA CITY FUNDING FOR CAPITAL GRANT PROJECTS'- FY '80 Bus Stop Signs/Shelters This project was previously approved by IDOT in FY '79 as part of Iowa City's state transit assistance grant. Funding commitments and needs for this pro- ject -were as follows: FUNDS COMMITTED FUNDS NEEDED TOTAL Iowa City IDOT Subtotal Federal $ 10,200 $ 10,200 $ 20,400 $ 81,600 $102,000 This project is now revised and requires the following funding levels: Iowa City IDOT Federa�c. 16) TOTAL $ 4,425 $ 4,425 $ 35,400 $ 44,250 As a result of the project revision, there is an excess state and local financial commitment to this project. It is as follows: IOWA City IDOT $ 5,775 $ 5,775 It is requested that the excess funds be reallocated as follows: Funding Commitment To Iowa City Imo, Radios Project $ 690 Transit Coaches Project 5,085 $ 690 TOTAL 5,085 5,775 5,775 0 Radios This 'project was previously approved by IDOT in FY 178, as part of Iowa City's state transit assistance grant. Funding commitments and needs for this project were as follows: FUNDS COMMITTED FUNDS NEEDED TOTAL Iowa City IDOT Subtotal Federal $ 2,930 $ 2,930 $ 5,860 $ 23,440 S 29,300 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES This project is now revised and requires the following funding levels: Iowa City IDOT Federal (Sec. 18) TOTAL $ 3,620 $ 3,620 $ 28,960 $ 36,200 It is requested that funds previously committed for the Bus Stop Sign/Shelter project be used to cover the added cost of this project. Funding Commitment From Iowa City IDOT Original Radio Project $ 2,930 $ 2,930 Bus Stop Sign/Shelter Project 690 690 TOTAL $ 31620 $ 3,620 Transit Coaches This project was originally for the purchase of one transit coach. It was approved in FY '78, as part of the Iowa City state transit grant application. Funds committed or needed for this project were as follows: FUNDS COMMITTED FUNDS NEEDED TOTAL Iowa City IDOT Subtotal Federal (Sec. 3) $ 71500 $ 9,000 $ 16,500 $ 66,000 $ 82,500 This project is now revised to 3 transit coaches per the Section 3 capital grant application and requires the following funding levels: Iowa City IDOT Federal (Sec. 18/3) TOTAL $ 31,920 $ 31,920 $ 255,360 $ 319,200 It is requested that the added state and local cost of this project be covered with funds previously committed and with an additional commitment of funds for FY '80. Funding for this project is as follows: Funding Commitment From Iowa City IDOT Original Bus Project $ 7,500 $ 9,000 Bus Stop Signs/Shelter 5,085 5,085 Shop Equipment (FY 178) 2,800 office/Shop Equipment (FY '79) 4,961 Supervisory Auto (FY 179) 500 Transit Assistance Grant (FY 180) 10;074 Iowa City (FY 180) 18,835 TOTAL $ 31,920 $ 31,920 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES 1 1. jVacuum, Scrubber s Calculator These items are estimated to cost $2,785 which will be funded with Federal 1 Revenue Sharing funds, as part of Iowa City Transit's FY '80 budget. I Preliminary_ Engineering for New Transit Facility I ! This item is estimated to cost $5,196 which will be funded with Federal Revenue Sharing Funds, as part of Iowa City Transit's FY '80 budget. i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES SUPPORT INFORMATION IOWA CITY OPERATIONAL GRANT REQUEST FY 180 The City of Iowa City is requesting $204,200 in state transit assistance funds to cover the projected operating cost of the Iowa City Transit system. This request represents the accurate financial needs of the system based on a realistic budget forecast of expenditures and revenues during fiscal year I 1980. Further, this request takes into consideration the strong local commitment of financial resources and the system's ability to consistently achieve its stated goals. j A review of Iowa City transit system budgets from previous years in relation to actual reveneus and expenditures shows that the system has consistently operated within its budget while receiving higher than expected farebox revenues. This achievement is the result sound financial management and agressive efforts to meet the transit needs of the public. These facts are documented in the FY '79 Transit Development Program Update (TDP) for the 3 Iowa City-Coralville urban area. The TDP update identifies eight performance indicators by which the twelve largest transit systems in Iowa are evaldated. The following shows three of these indicators which are characteristic of financial performance. each case, Iowa City is operating more efficiently than the average for other systems in Iowa. Indica tor Iowa City Average Cost Per Mile State $ 1.16 Average Cost Per Ride $ 1.24 Operating Deficit Per Ride 0.46 0.78 0.44 0.48 As for meeting the public's transit needs, Iowa City is among the very best in the state. The two indicators below clearly illustrate this point. Indicator Iowa City Transit State_ AveerdQe Revenue Miles Per Capita 11.36 miles 7.70 miles Ridership Per Capita 28.65 persons 12.28 persons j Iowa City's strong financial support of its transit system is indicated by the operating deficit per capita. The average per capita operating deficit in Iowa City is $8.14 while the average for other transit systems in the state is $5.38. This reflects Iowa City's general philosophy of providing a higher level of service through municipal financial support while encouraging maximum transit usage through low fares and other municipal policies. The average fare in Iowa City is 23C as compared to a 34Q average for the remainder Of the state. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140IRES i 1 Despite the negative financial impact of a lower than average fare policy, Iowa City Transit has maintained a ratio of revenues to expenses of .49. This is also indicative of sound financial management. The $204,200 requested for operating support is based on actual transit system needs, rather than the suggested guidelines used by the IDOT, Public Transit Division, to evaluate a system's maximum financial needs. It, however, is important to note that this request is within three of the evaluation criteria that have been identified by IDOT. They are: a) The State will fund local transit deficits in excess of a 2 -mill property tax levy. b) The State will fund between 40 and 45 percent of the transit operating deficit. c) The State will fund approximately 25 percent of overall transit operating expenditures. If the City of Iowa City were to request State assistance based on transit sup- port beyond a 2 -mill property tax levy, the amount of assistance could be cal- culated as follows: Given: Projected Operating Deficit = $ 544,533 2 mills of Property Tax in Iowa City = 293,732 Therefore: Transit Cost Beyond 2 Mill Levy = $ 250,801 Using this criterion, a grant application of about $250,000 would seem reason- able. If the City of Iowa City were to request State transit assistance based on 40% to 458 of its transit operating deficit, the corresponding amount could be calculated as follows: Given: Projected Operating Expenses Projected Operating Income Projected Operating Deficit Therefore: 408 of Operating Deficit 458 of Operating Deficit FIICROPILMED BY JORM MICROLAB CEDAR RAPIDS -DES I10111ES $ 936,265 = 391,732 = 544,533 $ 217,800 245,000 , Using this criterion, a grant application in the range of $217,800 to $245,000 would appear logical. If the City of Iowa City were to request State transit assistance based on 258 of its operating expenses, the amount to be requested could be calculated as follows: Given: Projected Operating Expenses $ 936,265 Therefore: 258 of operating Expenses $ 234,066 appropriate Using this criterion, the a Proximately $234,000. e grant application should be for ap- In all cases the City of Iowa City's request of $204,200 is far below the maximums calculated using the above criteria. Iowa City Transit has or Will meet all of the seven goals identified assistance grant. The folin its FY '79 state transit shments of Iowa City lowing is a summary of the Transit. goals and the accompli - 1• Goal: I To supplement elderly and handicapped - transit service provided by Johnson County SEATS Accomplishment: using taxi service. A contract is being negotiated with A Better Cab Company and service will be implemented by the end Of FY '79. � 2• Goal: j To continue and build j+ upon the FY 178 marketing program, which will result in an increase i by 27. of annual patronage Accomplishment: A comparison of ridership during the first eight months' of FY '79 with the same period in FY 178 showing an increase of 15.9%• 3• Goal: To continue evenin 9 service Passengers with an average of 300 per evening. Accomplishment: Evening ridership during the low ridership summer months was below the average; however, ridership during the late fall and winter has been far above the stated goal. Currently, evening ridership for '79 1 I FY is averaging over 300 passengers per evening. ' MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401NES i' 4. Goal: To Provideeak- P period tripper during the school year I with an average of 500 passengers per day during January and February. Accomplishment: The average ridership during the two month Period was in excess of 600 passengers per month. 5. Goal: To continue the Johnson County SEATS service for elderly and handicapped with a monthly average of 833 trips. Accomplishment: For the first six (6) months of FY 179, SEATS trips in Iowa City have averaged 1,050. 6. Goal: To continue half-hour service on Saturdays with a 58 increase in patronage over the previous fiscal year to 3,150Passengers. Accomplishment: Saturday ridership for the first eight months of FY '79 have averaged nearly 3,200. I 7. Goal: To retain the Present half-hour midday service during the summer months. Accomplishment: This service has been retained. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES RESOLUTION NO. 79-148 RESOLUTION IOWA, TOPURSUE HARH HOUSING REHABILITATION PROGRAM WHEREAS, the City of Iowa City is empowered pursuant to Chapter 403, Code of Iowa (1975), to formulate a program for utilizing appropriate private and public resources to eliminate slums and prevent the development or spread of urban blight and to encourage urban rehabilitation, and WHEREAS, the City Council has budgeted Community Development Block Grant funds to engage in a Housing Rehabilitation program, and WHEREAS, part of said program involves grants, as a method of financing property rehabilitation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY i OF IOWA CITY, IOWA, that the City Council has approved the above program and methods of financing and authorizes its implementation as outlined in the Emergency Repair and Home Winterization program. It was moved by Robert and seconded by Balmer that the resolution as read be adopted, and upon roll callcall t---- here. AYES: NAYS: ABSENT: r Balmer x deProsse x Erdahl — xNeuhauser x Perret --x—Roberts x Vevera i Passed and approved this 3rd day of April i 1979. Y MAOR j ATTEST: /2x'/�- % i Y CLERK i RECEIVED b APPROVED B�, G DFP , aRT BY LF � 1S 3�2q 6G 8 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 'r. N.�'�+.�R�;�!'OkL 'I 111111111im 111111 1 CHAPTER 1. GENERAL 1. LEGAL AUTHORITY FOR EMERGENCY REPAIR AND HOME WINTERIZATION. Grants to perform emergency repairs or winterization of owner occupied single family residential structures located in certain neighborhoods are authorized by City Council utilizing Title I assistance under the Housing and Community Development Act of 1974, as amended. 2. DEFINITIONS. Following are definitions of various terms as used With respect to emergency repair and home winterization grants. a. Disabled. For the purposes of this program a person shall Fe considered disabled when that person receives social security disability compensation or disability compensation - from other public assistance organizations. ' b. Elderly. For the purposes of this program it shall mean any 1 one or more of the property's title holders who is sixty (60) years of age or older. C. Family. The applicant's family includes the applicant and any other person or persons related by blood, marriage or operation of law, who share the same dwelling unit. d. Liquid Assets. Property that can be readily converted into cash without appreciable loss in value such as: savings accounts, and/or stocks and bonds. Equity in the dwelling to be rehabilitated or a motor vehicle when used for transportation to and from employment or school is not considered when computing liquid assets. e. Owner. Means one or more natural persons who hold legal tit to a property to be rehabilitated. Iv f. Owner -Occupied Property. A property occupied by the owner that is used entirely for residential purposes and that contains one dwelling unit. i g. Repair Cost. The total cost of emergency repairs or winterization improvements incurred by the grantee that are includable in an emergency repair or home winterization grants, whether or not financed in part with funds from other sources. h. Construction S ecialist. An employee of. the City's epartment of Housing and Inspection Services charged with — the duties of administrating the specific aspects of emergency repair grant and home winterization programs. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIMES CHAPTER 2. PROJECT FINANCING AND ELIGIBLE PROJECT COSTS 1. GENERAL. This chapter covers City Council provisions required Tor the making of emergency repair and home winterization grants, sources of funds to be used for making grants, program reimbursement for advanced fees, and the costs in connection with emergency repair and home winterization grants that are eligible projects costs. 2. PROJECT FINANCING. Emergency repair and home winterization grants may be made only if there exists a City Council resolution _ approving the area for emergency repair and home winterization grants and a sufficient appropriation of funds to finance said grants. — a. Inclusion of Grant inProiect Budgets. The amounts for emergency repair and home winterization grants shall be included in the Community Development Block Grant budget as — approved by the City Council. -' b. Source of Funds for Rehabilitation Grants. Funds to cover an approved emergency repair and home winterization grant shall be provided by the City from project funds in accordance with the procedures established herein. 3. ELIGIBLE PROJECT COSTS. The costs described below, related to the processing of emergency repair and home winterization grants are eligible project costs in a neighborhood as approved by the City Council. Provision shall be made for these eligible project costs in the budget which is appropriate for the program involved. j a.City Overhead and Third -Party Contracts. The following costs incurred in the processing and administering of emergency repair and home winterization grants are eligible project costs, to the same extent as costs incurred for _ other eligible project activities. (1) City cost for staff salaries, wages, and general over- head. (2) Costs incurred under contracts or agreement with organizations, firms, and individuals for technical, professional, and legal services (in lieu of providing such services by the use of regular City staff). Contracts and agreements ' for the provision of technical, professional, or legal services must meet the City requirements for the third -party contracts as to form and methods of solicitation and execution, and shall be concurred in by the City Attorney's office and the City Council. 2 MICROFILMED BY JORM MICROLAB CEDAR RANDS -DIS MOINES b. Other Costs Related to Grants. With the exception of those costs set forth in paragraph 3.a. above, there are no other _ costs related to the processing of an emergency repair or home winterization grant application that may be included in charges arising from the processing of a grant application that may be eligible project costs. C. Alvancin Funds for Includable Costs. As necessary, the City sha Pads project funds to pay for processing — fees, credit reports and charges for title reports and recordation fees. 3 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES CHAPTER 3. COST INCLUDABLE IN EMERGENCY REPAIR OR nurlc WINItHIZAUION GRA MR I. GENERAL. An emergency repair grant may be made when a component of the structure is malfunctioning or has deteriorated to a point of endangering the health or safety of the occupant. completion of repairs, the structure must pass building Upon code permit inspections. Home winterization grants may be made when the structure lacks sufficient insulation to achieve R19 in walls and R22 in the ceiling. 2. INCLUDA�OSTS. Costs includable in a emergency repair or winterization grgrant are the costs of meeting the requirements of the Building Code as applicable, the Minimum Thermal Resistive Standards, and building 9 Permits and related fees as described a. Correction of Emergency or HazardWhen ous Conditions. necessary to meet a specific requirement, a emergency repair grant may be used, to the extent necessary for: i The repair, replacement rehabilitation or removal of elements of the dwelling structure, including basic equipment. The term basic equipment" includes such items as heating furnace, water heater, and electrical, sanitary fixtures, and structural components. a� b• Energy Conservation Measures. A home winterization grant fnreciflc conservati such i ytiispenergy on�sassormwndowscaulking aneatherstriPPig,andatticand wall insulation. C. Reporting Requirements. The property inspection report should identify the hazardous conditions and energy conservation measures as applicable to establish the for providing basis P ng for corrective work in the grant. fd. Building Permits and Related Fees. A grant may provide funds to cover the cost of building lated fes that are required to carry out t ermproposedits and recorrective work. However, since the construction contract documents will require the contract to pay for them, this cost ordinarily would be included in the contract amount. e. Sales Tax. Since the construction contract is a private contract between a property owner and a private contractor, the grant proceeds may be utilized to pay for required sales taxes. The contractor shall be required to include sales tax in the bid price. 3. COSTS NOT INCLUDABLE. Except as otherwise provided in this sec- tion, a emergency repair or home winterization grant shall not provide for: 4 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES a. New construction, substantial reconstruction, expansion of ,~ the structure, or the finishing of unfinished spaces. b. Materials, fixtures, or equipment of a type or quality - which exceeds that or used in the locality for properties of the same general type as the property to be ,. repaired. C. Appliances. d. Acquisition of land. A e. Items of a cosmetic nature, such as, interior or exterior painting, re -siding, landscaping, etc. 4. WORK WRITE-UP. The Construction Specialist or Housing and ?othiInshallector tare aiwoaccrdaServices ithismaual, todocumenthereparwork tin be ry financed with an emergency repair or home winterization grant. 5. ASSURANCE THAT REPAIRS WILL BE COMPLETED. In some instances the ~ repo r cost may excee the amount o t e emergency repair or home winterization grant. In such cases, the emergency repair or home winterization grant will not be made unless the applicant can provide whatever additional amount is needed to assure completion of the work so that the property will meet at least the applicable building codes. If the rehabilitation grant will not be sufficient to pay for the repair cost to meet at least the - Code, the staff shall not approve the grant unless the applicant can furnish supplementary funds sufficient to complete the work. " 6. SUPPLEMENTAL FUNDS. When the applicant is furnishing supplementary fun s from sources other than the emergency repair or home winterization grant, evidence that actual funds are available consist the staff that sthe lapplicant ocan deposit lthe required amoon and unt ion n the Irehabilitation escrow account. 5 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111Es MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CHAPTER 4. FORGIVABLE GRANT 1. GENERAL. This section sets forth the eligibility requirements in regards to the property and the applicant for an emergency repair or home winterization grant. Grants are available to all eligible owner -occupants of single family residential properties which are located in the neighbor- hoods designated by the City Council. i 2. APPLICANT ELIGIBILITY. To be considered for an emergency repair or home winterization grant, the applicant must be in compliance with the following criteria: a. Be the owner -occupant of a single family dwelling which is located in the City Council designated neighborhood service .., area. b. Be eligible for the emergency repair or home winterization grant determined on the basis of the following income and asset limitations: (1) Maximum Income. Have an adjusted annual income for the household which does not exceed: ' $6,210 for a 1erson household $7,079 for a 2 person household $7,948 for a 3 person household $8,818 for a 4 person household } $9,563 for a 5 person household $10,184 for a 6 person household $10,929 for a 7 person household I $11,675 for an 8+ person household (2) Have Liquid Assets not in excess of: (a) Applicant under 60 years of age or who is not disabled: $10,000 for a 1 person household $15,000 for a 2 person household $20,000 for a 3 person household I (b) Applicant over 60 years of age or who is disabled: $25,000 for a 1 person household $31,000 for a 2 or more person household (3) Monthly Income Considerations (a) We would collect and report the following gross i monthly income data: 6 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES (1) Base pay for Head of Household, spouse, other family members. (2) Any other earnings (other jobs, etc.) (3) Net income from property being rehabilitated (gross income from roomers, garage rental, etc., minus operating expenses) - (4) Any other income source (interest, etc.) (5) Income from social security, pension, an- nuities, general relief, ADC. (b) We would then adjust downward the income of the household Tydeducting: (1) 10% of 2a-1 through 4 above for Federal, State and local taxes and (2) 25% of 2a-5 above for fixed income consideration. (3) $25 for each child under 18 years of age or a full time student dependent residing in the home to be repaired. 3. LIMITATION ON THE AMOUNT OF GRANT. The amount of an emergency repair or home w nterization grant that an applicant may receive shall be limited by the following: For an applicant whose income and liquid assets are in accord with the established formulas, the grant amount shall not exceed the lesser of: ..:1 . a. The actual (and approved) cost of the repairs necessary to make the property conform to the building codes as applicable or minimum energy conservation measures. The amount shall be established in accordance with this manual. b. $2,000 Home Winterization grant. $4,000 Emergency Repair grant. 4. TERMS AND CONDITIONS. - a. Forgivable loans shall be secured by a lien against the property. b. Amortization. f (1) If the repaired property is sold or transfers ownership prior to the first year anniversary of the grant, 100% of the lien shall be called due. (2) If the repaired property is sold or transfers ownership prior to the second year anniversary of the loan, 50% of the original lien shall be called due. The remaining 50% is forgiven. 7 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401NES 1 Date: April 2, 1979 To: Neal Berlin and Members of City Council From: Michael Kucharzak Re: Emergency Repair and Home Winterization Program In reviewing the final printing of the Emergency Repair and Home Winterization Program Manual we find an error on page 7 which we would like corrected. The staff understands the intent of the City Council to offer grants for home winterization and emergency repair to low-income people and to give program emphasis to the elderly on a day-to-day basis. Since more elderly can be served if the lien provisions of the grant are not mandatory to them, the staff suggests changing 4a of page 7 to read as follows: 4. TERMS AND CONDITIONS. a. Forgivable grants to homeowners under 60 years of age or who are not disabled shall be secured by a lien against the property. It was the intent of the staff to include this change in the final revisions of the manual, but somehow this got overlooked. We regret the omission and request that the Council consider this change prior to the adoption of the resolution. bjl/6 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MO RIES E4 (3) If the repaired property is sold or transfers ownership prior to the third year anniversary, 25% of the original lien amount shall be called due. The remaining 75% is forgiven. (4) Any sale or transfer after the third year anniversary would mean that 100% of the original lien amount would be forgiven. Penalties. In the event the grant recipient(s) fail to pay, the lien amount, or a portion thereof as prescribed in 5b(2)(3)(4) above, when due, the whole principal amount of the lien shall become due and payable at the option of the lien holder without notice. The grant recipient(s) in case of suit thereon, agrees to pay attorney's fees. El MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES DATE: CASE NUMBER: PROMISSORY NOTE REHABILITATION EMERGENCY REPAIR OR HOME WINTERIZATION GRANT PLACE: CDR -7961A w r, For value received, the undersigned jointly and severally promise(s) to pay to the order of the City of Iowa City acting by and through the Director, Department of Housing and Inspection Services the sum of The full Principal on this Note is payable on the " transfer of the property prior to the first year anniversary of this Note. Transfer of the property prior to the second year anniversary of this Note would require 50% of the Principal to be called due. The remaining 50% would be forgiven. Transfer of the property prior to the third year anniversary of this Note would require 25% of the Principal to be called due. The remaining 75% shall be forgiven. After the third anniversary date of this Note, 100% of the Principal will be forgiven. Should the property be damaged to such an extent that the amount of money stated in this promissory note exceed the value of the dwelling located upon the premises, the note shall be forgiven. Damages resulting from wanton or reckless conduct on the part of the borrower or with his/her consent shall not fall within the scope of this proposal. Also any transfer resulting from the death or incapacitating illness of one or more of the undersigned would mean 100% of the Principal will be forgiven. In the event the undersigned shall fail to pay the Principal, or a portion thereof, when due, the whole amount then unpaid shall become due and payable at the option of the holder without notice. The undersigned, in case of suit hereon, agrees to pay attorney's fees. All Endorsers agree to all of the provisions of this Note, and consent to the times of payment of all or any part hereof. In witness whereof, this Note has been duly executed by the undersigned, on the _ day of , 19_. Sworn and subscribed to before me this _ day of 19 Notary Public in and for Johnson County, Iowa. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MoIUES E MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES CHAPTER 5. PROCESSING AND SUBMISSIONS PROCEDURES 1. GENERAL. This chapter contains an outline of the functions to be performed by the staff in connection with an emergency repair and home winterization grant, and sets forth the policies and pro- and cedures to be followed by the staff in preparing, processing, approving an application for an emergency repair or home winter- ization grant, and in canceling an approved grant. 2. OUTLINE OF STAFF FUNCTIONS. Listed below are the functions to be performed by the staff in connection with an emergency repair or winterization grant. Functions - a. Advise applicant on the general program objectives and explain the application form which must be completed in full. b. Advise the applicant on the availability - and benefits of a emergency repair or home winterization grant and other City and private programs and resources for financing re- pairs. C. Determine the eligibility of the applicant for an emergency repair or home winteri- zation grant. d. Inspect the property. e. Prepare a work write-up and cost estimate of ? the repair work needed. f. Obtain evidence that ownership of the property has been verified. This may include the property deed or other evidence that the staff has, received verification from public records that the applicant is the owner of the property. 9• If the applicant is occupant -purchaser under a land sales contract, obtain a document to support eligibility. h. Verify applicant's income, housing expense and assets. Determine that work items in work write-up conforms to purposes for which grant can be used. E MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES J k U. v Establish amount of grant applicant may receive. Advise the applicant of the conditions under which a grant is made. Prepare construction contract documents and obtain contractor's proposals for repair work and review proposals received as requested by owner. Prepare Form CDR -7960, Emergency Repair or Home Winterization Grant application (original and one copy) and obtain applicant's signature. Approve Form CDR -7960, if all requirements — are met. Assign application number and enter on approved Form CDR -7960 and all related documents. Prepare contracts and CDR -7960 for signature(s), obtain applicant's endorsement, and encumber monies for grant. Assist applicant, as may be required, in execution of construction contract, and deliver to owner selected contractor. Assist applicant as may be required in issuing proceed order for construction work. Inspect repair work as it progresses. Make final inspection of completed repair work.. Close building permits to applicable. Have owner obtain from contractor guarantee of work, manufacturers' and suppliers' warranties, and release of liens from general contractor, subcontractors, and suppliers prior to final payment for contract work. Issue Form CDR -7945, certificate of completion. Prepare Statement of Disposition of 10 IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MONIES Funds. W. Closeout finance records. 3. PROCESSING AND APPROVAL OF GRANT APPLICATION. Processing by the staff of an application for a emergency repair or home winterization grant consists of the completion of the functions listed below, items a. through c., assembly in one file of the Form CDR -7960 and all supporting documents, and the review of the file to determine approval. a. Preparation Form. rm. The staff shall prepare Form CDR -7960 (original and 1 copy) for the applicant, based on information furnished by the applicant and obtained by the staff from other sources, as documented in the file. Every space provided for an entry on Form CDR -7960 shall be completed. Entries of money amounts shall be made rounded to the nearest dollar. If no money is involved for an entry for a particular application, the entry shall be "none". Review and approval by the Director of Housing and Inspection Services of Form CDR -7960 shall be based on the form completed in this manner. b. Applicants Purchasing Under a Land Sale Contract. if an application for a emergency repair or home winterization grant is with respect to an occupant -vendee under a land sales contract or similar arrangement, the file shall contain documentation to support the requirements of land sales contract. �N C. Approval of Application for Grant. The Director of Housing and Inspection Services shall approve a Form COR -7960 by obtaining the applicant's signature in block I, and by signing block J, on both the original and the copy of the form. If the grant alone is sufficient to repair the property, or if the grant is to be supplemented by other funds and the staff is assured that the property will be repaired to meet manual requirements, the grant is considered to be approved, and the staff may notify the t applicant, and proceed with the remainder of the functions for which it is responsible in order to complete the repair work. d. Grants Not Approved. If the staff determines that Form CDR -7960 cannot be approved, a written statement of the reasons for the determination shall be put in the application file. An application number shall not be assigned to a Form CDR -7960 it does not approve. e. Record Keeping. The originals of the completed approved Form COR -7960 and contract(s) shall then be retained in the property file with the supporting documentation. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES HOMES I " 1 4. GRANT CANCELLATION. An approved grant may need to be cancelled because the applicant has requested cancellation or is unwilling or unable to proceed with the repair work, or for other reasons. a• Cancellation Letter. To cancel an approved grant, the staff shall prepare a letter in accordance with Appendix 1, and distribute the letter as follows: 1• Original to applicant. 2• One copy to the property application file. b. Notification to Finance. If funds for the canceled grant have been transferred into the grant account, the staff shall notify Finance to return the amount originally deposited back to the administrative account. 12 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 11011JES 13 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES CHAPTER 6. TERMS AND CONDITIONS UNDER WHICH EMERGENCY REPAIR AND HOME WINTERIZATION GRANTS ARE MADE 1. GENERAL. This chapter sets forth City requirements with respect to terms and conditions to which an applicant must agree in order to obtain a emergency repair or home winterization grant. 2. GRANT CONDITIONS. The specific terms and conditions with respect to an emergency repair and home winterization grant are incorporated in Form CDR -7960. The applicant shall agree, and by signing Form CDR -7960 does agree to: a.Civil Rights. Comply with all applicable City requirements with respect to Title VI of the Civil Rights Act of 1964, to not discriminate upon the basis of race, color, creed, sex, sexual preference, or national origin in sale, lease, i rental, use, or occupancy of the subject property. ' b. Cancellation of Grant. Return of the grant proceeds with no right, interest or claim in the proceeds, if the grant is cancelled before the repair work is started. C. Use of Proceeds. Use of grant proceeds only to pay for costs of services and materials necessary to carry out the repair work for which the grant will be approved. ry ,.) d. Comletion of Work. Assure that the repair work shall be carrte out promptly and efficiently, through written i contract let with the prior concurrence of the City. e. Ineligible Contractors. Not award any contract for repair work,be paid for inn whole or in part with the proceeds of i the grant, to any contractor who, at the time, is ineligible � under the provisions of any applicable regulations issued by the Building Official, City of Iowa City to receive an award of such contract. i f. Inspection. Inspection by the City or its designee of the property, the repair work and all contracts, materials, equipment, payrolls, and conditions of employment pertaining to the work. j .. g. Records. Keep such records as may be required by the City ;i th respect to the repair work. h. Recapture Clause. The applicant shall agree to repay the fulI amount of the grant or that amount determined by the City if the applicant is found to be ineligible as a result of incorrect or fraudulant information on the approved Form CDR -7960. i. Interest of Certain Federal Officials. Not permit any member, or Delegate to the Congress of the United States, 13 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES and no Resident Commissioner, to share in any proceeds of the grant, or in any benefit arising from the same. j. Bonus, Commission or Fee. Not pay any bonus, commission, or fee for the purpose of obtaining the City approval of the grant application, or any other approval or concurrence required by the City or its designee, to complete the repair work, financed in whole or in part with the repair grant. k. Interest of the City. Allow no member of the governing body of the City of Iowa City, and no other City official of the locality who exercises any functions or responsibilities in connection with the administration of the federally assisted project or program, and no other officer or employee of the City who exercises such j functions or responsibilities, to have any direct interest in the proceeds of this grant, or in any contract entered into by the applicant for the performance of work financed in whole or in part with the proceeds of the repair grant. 1 I I 14 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES ..} 15 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES CHAPTER 7. FUNDING OF INDIVIDUAL GRANTS — AND MANAGEMENT OF ACCOUNTS 1. GENERAL. This chapter sets forth policies for funding the in- dividual grants and also the policies for City management of grant funds. 2. FUNDING REPAIR GRANTS. When an application for financial assistance has been processed and approved, the staff shall enter the total amount of assistance in the program account ledger as encumbered monies. The staff must be certain that adequate funds are budgeted and uncommitted before processing applications for grants. Program budgets will be established annually by the City Council according to local, state and federal funding availability. 3. FUNDING REPAIR PROJECTS SUPPLEMENTED BY PRIVATE FUNDS. When supplemental funds are utilized to complete a pro,lect, these funds are collected when the application is approved and deposited into the program account awaiting disbursement. An entry of fund receipt shall be made in the program account ledger. The Iowa City Department of Finance is responsible for depositing the check and reporting the transaction in the f "' department computer printout by case number and finance program. 4. MANAGEMENT OF THE REPAIR GRANT AND SUPPLEMENTAL FUNDS ACCOUNT. 11 repair program funds, private and public, shall be deposited i in a non-interest earning bank account. Accounting records will be maintained to keep private funds separate from other City _ 1 funds. 1 a. Separate Case Numbers for Each Program Participant. The I!i " Construction Specialist will assign case numbers to each program applicant. The accounting computer printout will log all credits and debits according to assigned case numbers. J b. Disbursements of Repair Funds. Disbursements from repair funds will be authorized by the Director of Housing and r Inspection Services. A check request will be prepared and submitted to the Department of Finance properly identifying -, the case number and expenditure. The Construction Specialist will maintain a file of all invoices and receipts. The Department of Finance will prepare a check, as directed, payable to the grantee/borrower and the payee for the following purposes, as may be appropriate: (1) Make payments for repair work. (2) Closeout individual repair accounts by appropriately disbursing any unutilized funds remaining in the repair account. 15 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES A check to return to the grantee unutilized funds in the repair account shall be made payable to the grantee only. C. Transmittal of Checks. The Construction Specialist shall secure the endorsement of the grantee on checks payable to the grantee and the payee. The Construction Specialist shall transmit the endorsed check to the payee. Checks which include any amounts previously withheld from progress payments shall be accompanied by an explanation of the computation. d. Disputes. In the event a dispute exists between the grantee and the contractor with respect to the repair work, the Construction Specialist shall take appropriate action in accordance with the provisions of the construction contract to assure that the grantee is satisfied before making any payment to the contractor. e. Adiustment and Closeout of the Case Account. Usually disbursements made for the purposes stated under paragraph 2 will closeout the case account. However, if unutilized funds remain in for individual cases because the actual repair costs were less than anticipated or for other r reasons, the unutilized funds shall be disbursed as follows: ` j (1) If all the funds were provided by a grant, the unutilized funds shall be disbursed to apply to the administrative account, the source from which they came. (2) If the grant was supplemented by private funds, the unutilized funds, up to the amount of the private con- tribution, shall be disbursed to the grantee. 16 MICROFILMED BY JORM MICROLAB CEDAR RANDS -DES MOIMES CHAPTER 8. NUMBERING GRANT APPLICATIONS 1. NUMBER TO BE ASSIGNED EVERY APPLICATION. The staff shall assign a number to every application for a grant, in accordance with the requirements of this chapter. The staff shall enter the assigned number in the spaces provided on the applicable Form CDR -7960 and on all the other CDR forms and documents related to the repair grant. 2. ONE NUMBER SEQUENCE PER CALENDAR YEAR. The number system requires that only one sequence of numbers, beginning with "1", be used in connection with each calendar year. 3. NUMBERING OF APPLICATIONS. The number assigned by the staff to every application and related documents fora repair grant shall consist of the following three parts, with each part separated by a slash (/): a. Calendar Year -Last Two Digits of Calendar Year 79-80 etc. _i b. Number assigned consecutively from a sequence of numbers shall be used for each year. If an applicant is eligible J for other repair' financing assistance applies for two grants, the same number shall be used for each application. i C. The category code: (1) 10 shall be used to indicate an emergency repair grant application. _ (2) 20 shall be used to indicate a home winterization grant application. I� (3) 30 shall be used to indicate both an emergency repair and a home winterization grant application on the same property. 4. EXAMPLE OF APPLICATION NUMBER. The following examples of I application numbers, for illustrative purposes, 78/1/30. i 5. TIME OF ASSIGNMENT OF APPLICATION NUMBERS. An assigned number is a record of identification and accountability that is basic to management controls by the staff. Therefore, the staff shall assign application numbers only when the staff approves and signs the Form CDR -7960. 6. REUSE OF APPLICATION NUMBERS NOT PERMITTED. An application number once assigned by the staff shall not be reused or — reassigned. If a previous case to which the staff has assigned an application number is not approved, and is resubmitted at a later date, the staff shall assign the resubmitted case a new application number with the sequence number applicable at that — time. :u 17 II1CROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CHAPTER 9. DETERMINING WORK TO BE DONE WITH EMERGENCY REPAIR AND HOME WINTERIZATION GRANTS 1. GENERAL. This section sets forth the responsibilities of the Construction Specialist for determining the repair work necessary to bring a property into conformance with the requirements for a home winterization grant or an emergency construction repair grant and for providing assistance in the repair of the property. In carrying out these responsibilities, the Construction Specialist shall: a. Inspect the property. b. Make a preliminary work write-up and cost estimate of the work to be done. C. Consult with and advise the owner on the work to be done, and the availability of an emergency repair or home winterization grant. d. Prepare a final work write-up and cost estimate as the basis for a grant and for contracting for the repair work. 2. PROPERTY INSPECTION. The Construction Specialist shall inspect the property and prepare an inspection report. The inspection report prepared in this manner will later serve the Construction Specialist as the basis for preparing a work write-up and cost estimate. 3. WORK WRITE-UP AND COST ESTIMATE. A work write-up and cost estimate is a statement prepared by the Construction Specialist based on the property inspection report that itemizes all the repair work to be done on the property, and includes an estimate of the cost of each item. The cost estimate shall be reasonable and shall reflect actual costs prevailing in the locality for comparable work. a. Itemizing Cost. Each item of work and its estimated cost shall be identified in the work write-up as being either necessary to meet the repair standards, or for other purposes that may be financed with grant funds. This is done on the work write-up by entering the cost estimates in a columnar arrangement. b. Adjusting Work Write -Up. If the total estimated cost of - the work exceeds the amount of the grant the applicant could " receive „ or exceeds the applicant's financial ability to do all work, the Construction Specialist shall eliminate or modify items in the work write-up as necessary to reduce estimated cost. C. Owner's Preference. A preliminary work write-up should not contain details that have no significant effect on cost, 18 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES r-� such as color, style or pattern. Decisions on these details can be made when preparing the specifications for the construction contract documents, or even after the contract award by providing in the contract documents, as appropriate, the term "to be selected by owner." 4. APPLICANTS ELIGIBLE FOR GRANT. For an applicant who is eligible for a grant, the final work write-up and cost estimate prepared by the Construction Specialist shall consist of a completed set -- of bidding specifications completed by the Construction Specialist as the staff estimate. By utilizing the same documents for staff cost estimating and contractor bidding, cost comparison is made easier for the homeowner. Standard Specifications. The specifications in the construction contract documents themselves shall be kept relatively simple by having the documents refer to the technical and detailed specifications that are contained in another document that is called "general specifications." This technique simplifies and facilitates the preparation of the work write-up, cost estimate, and contract documents. The "general specifications" is a document that compiles technical, detailed specifications for each of the types of repair work that is expected to occur, with some frequency, for the types of properties in the project area, and are modeled after the FHA Minimum Property Standards for one and two family structures. - 19 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES t401nES 5. CONSULTATION WITH PROSPECTIVE APPLICANT. As soon as possible after inspection of the property preferably within 24 hours), the Construction Specialist shall consult with the prospect applicant on the preliminary work write-up and cost estimate. The Construction Specialist shall advise the applicant which items of work may be financed with grant funds. The final work write-up shall be the basis for the specifications in the construction contract documents to be used to solicit bids and proposals from contractors. -; 6. SPECIFICATIONS IN CONSTRUCTION CONTRACT DOCUMENTS. Each spec- ification in a construction contract document shall be written so that it provides a clear understanding of the nature and scope .j of the work to be done, and a basis for carefully determined bids and proposals from contractors. Each specification shall show - the nature and location of the work and the quantity and type of materials required. The specifications shall refer to manu- facturers' brand names or to association standards to identify _ the quality of materials and equipment required, and may make provision for acceptable substitutes. If the work write-up is sufficiently comprehensive, it may itself be used for the specifications, without any cost estimate figures or distinctions as to work required or not required. Standard Specifications. The specifications in the construction contract documents themselves shall be kept relatively simple by having the documents refer to the technical and detailed specifications that are contained in another document that is called "general specifications." This technique simplifies and facilitates the preparation of the work write-up, cost estimate, and contract documents. The "general specifications" is a document that compiles technical, detailed specifications for each of the types of repair work that is expected to occur, with some frequency, for the types of properties in the project area, and are modeled after the FHA Minimum Property Standards for one and two family structures. - 19 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES t401nES The "general specifications" are kept on file in the Civic Center project office. 20 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES I.� i CHAPTER 10. CONTRACTING FOR REPAIR WORK INTRODUCTION. This chapter sets forth requirements and procedures with respect to construction contracts for repair financed through a home winterization or emergency repair grant. Repair work shall be undertaken only through a written contract between the contractor and the recipient of the grant. Whenever possible the grantee shall be encouraged to obtain their own bids and enter into the repair contract with little or no City involvement. The Construction Specialist shall assist each applicant as needed, in arranging for and obtaining an acceptable construction contract. a. Form of Contract. The construction contract will consist of a singe document signed by the contractor and accepted by the homeowner, only following approval of the repair grant. It shall contain a bid and proposal by the contractor. b. Use of Alternates. The contract document prepared by the Construction Specialist may provide for alternates by which the bidder, as part of his bid and proposal, offers increases and decreases to the lump sum contract price to cover alternatives in the performance of the work. An alternate may be used to cover an item of work, the need for which cannot be determined until some time during the course of the repair work. For example, the construction contract may call for reroofing. The roof rafters are not exposed, and their actual conditions cannot be determined even with careful inspection. However, general conditions on the ceilings, such as evidence of leaks over a period of time, indicate that the rafters may be rotted. The work j write-up, cost estimate, and the approved grant may include —1 an amount to replace the rafters and related costs if, upon removal of the old roofing this need is apparent. Under such circumstances, the work to replace the sheating and _ rafters should be included in the construction contract documents as an alternate. If upon removal of the old roof it is found that work is not needed, no payment for it is required under the construction contract. If that work " turns out to be needed, the cost is established by the construction contract documents, and the contractor can be ordered to proceed with that work for the stated sum. (1) Format for Alternates. Generally, alternates should be avoided, but when used, the Construction Specialist shall provide for them specifically in the section provided for bid and proposal by adding material such as the following: 21 MICROFILMED BY JORM MICROLAB CEDAR RAP DS -DES 1101NES Alternate #1. (description of the alternate) Add $ Deduct $ Alternate #2. Same as above for Alternate #1. (2) Unrequested Alternates not Considered. The Construction Specialist shall not consider alternates proposed by a bidder that are not called for in the - contract document prepared by the Construction Specialist. The Construction Specialist shall not consider a bid and proposal that is qualified by the contractor with unrequested alternates or other changes, C. procurement of Bids. An acceptable contractor's bid and w proposal must be obtained before the Director approves Form CDR -7960 for the repair grant. 2. GENERAL CONDITIONS. The Construction Specialist shall prepare general conditions for use in all construction contracts for the repair of the property. Included in the general conditions are: a. The address to which the contractor's bid and proposal must ~ be submitted. b. Date and time which a bid and proposal by the contractor is to be received by the owner. C. A provision that the bid and proposal shall be accepted by the homeowner within 30 days from the date established by the contract for its receipt, provided that the contract is subject to issuance of a proceed order by the homeowner, and no work shall be commenced by the contractor until he has received a written proceed order. d. A provision that -the homeowner is obligated to issue a written proceed order within 30 days from the date of acceptance of the contractor's bid and proposal. If the order is not received by the contractor within this period, the contractor has the option of withdrawing his bid and proposal. e. A provision that the contractor must commence work within 30 days after issuance of the proceed order. f. A provision that the contractor must satisfactorily complete the work within 60 days after the issuance of the proceed order. 22 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES HOMES 0 (2) Cooperate with the contractor to facilitate the per- formance of the work, including the removal and replacement of rugs, coverings, and furniture, as necessary. 23 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIIIES g. A provision that the contractor will be paid the contract price, in one lump sum amount, after the work is satis- factorily completed. o, h. Provisions that the contractor shall be required to: (1) Furnish evidence of comprehensive public liability insurance coverage protecting the owner for not less than $100,000, in the event of bodily injury including death, and $50,000, in the event of property damage arising out of the work performed by the contractor; and, evidence of insurance or other coverage required by local law governing workman's compensation. (2) Obtain and pay for all permits and licenses necessary for the completion and execution of the work and labor to be performed. (3) Perform all work in conformance with applicable City codes and requirements whether or not covered by the i specifications and drawings for the work. (J (4) Abide by Federal and City regulations pertaining to equal employment. 1 (5) Keep the premises clean and orderly during the course of the work and remove all debris at the completion of i J the work. Materials and equipment that have been removed and replaced as part of the work shall belong to the contractor. _i (6) Not assign the contract without written consent of the owner. a(7) Guarantee the work performed for a period of one year from the date of final acceptance of all work required „ by the contract. Furthermore, furnish the owner with all manufacturers' and suppliers' written guarantees and warranties covering materials and equipment furnished under the contract. i. Provisions that the owner will: (1) Permit the contractor to use, at no cost, existing utilities such as light, heat, power, and water necessary to the carrying out and completion of the work. (2) Cooperate with the contractor to facilitate the per- formance of the work, including the removal and replacement of rugs, coverings, and furniture, as necessary. 23 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIIIES j. A provision that the premises are to be either occupied or vacant during the course of the construction work. k. A provision that payment on the contract amount will be made only after City inspection and owner acceptance of all the work to be performed by the contractor, and the contractor _ has furnished the owner satisfactory releases of liens or claims for liens by the contractor, subcontractors, laborers, and materials suppliers. 1. A provision that the contract consists of the bid and pro- posal, the general conditions, the specifications incorporated therein by reference and identified as Exhibit "A" and the drawings, if any, identified. ns M. materials at to be end of completed the general nthel bidder, generally gas follows: For the considerations named therein, the Contractor proposes to furnish all the material and do all of the work described in, and in accordance with, the contract identified above in item 1. of the general conditions for the lump -sum of $ Contractor Acceptance by Owner (name of contractor) (name of owner[s]) (address and ZIP of contractor (address and ZIP of owner[s]) (date of proposal and bid) (date of acceptance) 3. SPECIFICATIONS AND DRAWINGS. Specifications, based on the work write-up and illustrative sketches, if any, covering the specific repair work for each property on which a repair grant will be made shall be prepared by the Construction Specialist or contractor. Drawings shall be prepared only when essential to show the scope of the work involved so that a fair bid for the work can be obtained, 'and to avoid misunderstandings with the bidder. The specifications and drawings shall be based on the work write-up resulting from an inspection of the property and interviewsas indicated, with the applicant. The specifications shall clearly establish the nature of the work to be done and the material and equipment to be installed. Each page of the specifications and drawings shall be numbered and shall contain identification that includes the name, address of owner, and the date of the specification. 4. OBTAINING CONTRACTORS' BIDS AND PROPOSALS. The Construction Specialist shall establish and, on the basis of his/her experience, maintain a current listing of contractors, iqua l� subcontractors, efinanced peformandareinterestd indong repair 24 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401MES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES w through a grant. The listing may be based on the experience of the staff, experience of property owners and others, information obtained from banks, credit, and trade associations, FHA Insuring Office, and other information available to the staff. While the list, in a limited way, may serve the purpose of prequalifying bidders, it shall not be used as a means of - excluding bidders who are not on the list at the time the submission of a bid and proposal is in order. _ 5. INVITATION TO CONTRACTORS FOR BID AND PROPOSAL. a. Contractor Selection. The owner shall be asked for the name of a contractor he/she would like to bid on the repair of his/her property. If the owner does not know of a contractor, the staff shall provide the property owner with two contractor names from the list of contractors maintained at the Department of Housing and Inspection Services. b. Invitation to Bid. Once the contractor has been selected according to paragraph 5.a. above, the homeowner shall - contact the selected contractor and invite him/her to bid the proposed repair. The Construction Specialist shall meet the contractor at the subject property at an appointed _i time to assist in the inspection of the property and to I I facilitate obtaining a bid. C. Bid Review. Upon receipt of the bid proposal from the bidd- ing contractor, the homeowner shall review the bid for - completeness and accuracy making special note to assure that the specifications have been adhered to. d. Acceptable Bid. An acceptable bid is one that upon review under 5.c. above, is not in excess of 10% of the J Construction Specialist's estimate. Where two or more bids have been obtained, the lowest acceptable bid shall be ! recommended to the owner -for—approval. In the event no J acceptable bids are received, the homeowner shall reject all bids and the owner shall to select another contractor and repeat the bid process. �i e. Maintenance of the Contractors' List. (1) The Construction Specialist shall be responsible for maintaining a list of all contractors who have expressed an interest in bidding on repair construction and who can provide the following as contained on Form CDR -7946: (a) active liability insurance [see 2.h.(1) i I adequate 25 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES (b) The name of his company bank. (c) The names of his usual subcontractors. (d) The names of his principal suppliers. (e) The names and addresses of at least two (2) resi- dential repair or construction jobs. (f) Iowa City contractors license as applicable. (2) The Contractor List shall be maintained in a ^ conspicuous place within the Department of Housing and Inspection Services office, open to public review. The Contractor List shall be grouped according to the category of specialization the contractor requests to be listed (e.g., general contractors, electrical, plumbing/heating, masonry, drywall, etc.). 6. AWARD OF CONSTRUCTION CONTRACT. The contract shall be awarded by having the app icant for the grant properly execute the contract with the assistance of the Construction Specialist. a. Issuance of Proceed Order. At the time the award is made, — the Construction Specialist shall remind the applicant and the successful contractor that the undertaking of the work covered by the contract is subject to issuance by the owner of a proceed order, within the number of days stated in the general conditions of the contract from the date of the award. Upon award of the contract, the homeowner shall notify unsuccessful bidders that they have not been awarded the contract. b. Award within 30 dal s of Cutoff Date. In order for the bid and proposal to be binding, the award shall be made within a period of 30 days from the cutoff date established by the homeowner for the receipt of the bid and proposal, unless a later date is agreed upon in writing. C. Contract Award. The award of a construction contract shall Fe accco p shed by the owner executing the original and two copies of the contract documents. The homeowner shall distribute the executed contract to documents as follows: (1) Executed original retdined by homeowner. (2) Executed copy to contractor. (3) Executed copy to the City of Iowa City in care of the Construction Specialist. 7. ISSUANCE OF PROCEED ORDER. The general conditions of the con- struction contract will state that the owner will issue a proceed ~ order within a stated number of days from the date of acceptance 26 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIMES .. of the contractor's bid and proposal. The Construction Specialist shall assist the grantee as may be requested in the preparation and issuance of a proceed order. The proceed order shall be distributed as follows: a. Original to the contractor. b. One copy to retained by the homeowner. C. One copy to the Construction Specialist for the file. 8. LABOR PERFORMED BY OWNER IN Repairing PROPERTY. Questions arise from time to time, during the processing of a grant con- cerning the owner's performance of some or all of the labor re- quired to complete the repair of his property. These paragraphs are intended to supply answers to those questions, as well as describe the circumstances under which this type of self-help is j desirable and to be encouraged. r I plet a. Type of Work an .1 d Skill of Owner. A property owner may com- e some or all of the tasks required to repair his/her 1 ^ property, if he/she has the degree of skill required to perform the work involved. Self-help is usually appropriate for the accomplishment of tasks of an unskilled nature such as general clean-up, demolition of small buildings on a property, removal, cartage, and disposal of the debris, and for work that involves minimal use of costly materials and equipment. Work of a skilled nature, and work involving the extensive installation of costly materials —1 and equipment, are appropriate if the Construction Specialist is assured the property owner has the ability and experience required to do the work properly without supervision, or that he/she has sufficient skill to do the work properly with technical advice and guidance from the Construction Specialist. b. Technical Aid Eligible as Project Cost. The Construction J Specialist is reminded that provision of technical assistance is part of his/her job function. C. Benefits from Self-help. At times, self-help may also enable a property owner to obtain a repair grant by reducing construction costs to an amount within the Council established limits for a grant. d. Provision for Self-help in Grant. Whenever self-help is necessary, indicated, or desired, and the Construction Specialist considers that with or without its technical assistance and guidance a property owner will be able to perform the work in a reasonably acceptable and expeditious manner,he/she may process an application for a grant on that basis. In such a case, the amount of the grant would provide funds to pay for the materials and equipment to be installed by self-help, as well as any additional funds 27 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES needed to pay for other work to be performed by a contractor. The grant shall not include funds to pay the owner or members of his her family for their labor. Further, the Construction Specialist must exercise good judgment and prudences as to avoid a situation in which an owner could place himself in financial difficulty through improper use, installation, or even destruction of the materials and equipment purchased with grant funds. For this reason, the owner should understand that the proceeds of a grant to pay the supplier for materials and equipment involved in a self-help will be disbursed from the grant account by the staff, only after they have been properly installed. e. Coordination with Contractor. When some of the repair work ~ is to be performed through self-help, and the remainder is to be completed by the contractor, the Construction Specialist should assure that the work is accomplished by each of them so as not to interfere with or jeopardize the other's work. In cases where a separation in the timing of the work is not feasible, the Construction Specialist should urge the owner and contractor to make their own arrangements on the timing, so that each may do his/her work without causing any interference in the work to be done by the other. In all instances, the owner will be better protected if work to be performed through self-help is completed before the contractor starts his/her work. Such _- completion will help avoid claims by the contractor for extras or damages he/she may claim are caused by the self- help efforts, and will assure that when all work is finished, the property will comply with the City grant requirements. OTHER PROVISIONS a. The Contractor Shall: Indemnify and hold harmless the owner, the owners employees, the City Manager, and the City's employees from any and all liability, loss, cost, damage, and expense (including reasonable attorney's fees and court costs) resulting from, arising out of, or incurred by reason of any claims, actions, or suits based upon or alleging bodily injury, including death, or - property damage rising out of or resulting from the contractor's operations under this contract, whether such operations be by himself/herself or by any subcontractor or _ by anyone directly or indirectly employed by either of them. The contractor shall obtain insurance for this purpose, which shall insure the interests of the owner and the City as the same may appear, and shall file with the owner and the City certificates of such insurance. b. Correction of Faultv Work after Final Payment: The ap- proval of the Request for Payment by the Construction Specialist and the making of the payment by the owner to the 28 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I contractor shall not relieve the contractor of r i CHAPTER 11. INSPECTION OF REPAIR WORK 1. GENERAL. This chapter sets forth the requirements for the inspection of repair work financed in whole or in part with a grant. 2. RESPONSIBILITY FOR MAKING INSPECTIONS. The Construction Specialist shall make inspections of construction work in cases involving a repair grant. To accomplish this, the Construction Specialist shall make: (1) Compliance inspection, as necessary, to assure that the construction work is being completed in accordance with the construction contract. (2) A final inspection to determine that the construction work w has been completed in accordance with construction contract. The Building Inspector and any specialists from the Building Inspection Division, as may be required, shall accompany the Construction Specialist on the final inspection and shall provide the Construction Specialist with a written report of their findings. 3. INSPECTIONS FOR PAYMENT. Inspection of construction work shall be made in accordance with the following: a. Final Inspection. Upon completion of the repair work and receipt of the contractor's invoice containing his certifi- cation of satisfactory completion of all the work in accordance with the contract and his warranty, the Construction Specialist shall arrange for inspection of the completed work. b. Making Final Payment. When the final inspection determines that the work is satisfactorily completed in accordance with the contract, the homeowner shall obtain from the contractor a release of liens, and a copy of each warranty due the owner for the work. After receipt of a release of liens, including 'releases from all subcontractors and suppliers and a copy of each warranty, the homeowner shall make final payment. The staff shall then prepare Form CDR - 7945, the certificate of final inspection. 4. CERTIFICATION OF FINAL INSPECTION. After the Construction -- Specialist determines that the rehabilitation work has been satisfactorily completed and the final inspection report obtained, the staff shall prepare a Form CDR -7945 (original and one copy). Distribution. Form CDR -7945 shall be distributed as follows: 30 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIrIES (1) Signed original to the property owner. (2) Signed copy retained in the property file. 5. SUPPLEMENTAL INSPECTIONS. In some cases defects and inadequacies in the construction work, not apparent at the time of final inspection, may show up after final payment for the work is made and Form CDR -7945 is issued. Others, such as roof leaks not ascertainable until after a rain, defects in heating systems installed during the nonheating season that were not revealed in the limited tests after installation, and plumbing leaks that did not show up in the final inspection, may not appear for several months. (3) If the staff finds the complaint to be valid, the homeowner will direct the contractor to take necessary corrective action within a specified length of time. 31 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES a. One -Year Guarantee on Work by Contractor. All work performed by the contractor is covered by a one-year guarantee but property owners are not always aware that, for a period of one year, they may require the contractor to correct significant defects and inadequacies in the work performed under this contract. For this reason, the Construction Specialist shall inform b. the owner of the guarantee requirements upon completion of the contract. Additional Call by Construction Specialist to Insure Valid ty and Correction of— Co— m faints. Although a limited examination indicates that the incidence of serious defects and inadequacies in the construction work is not frequent, and contractors generally correct them promptly when requested, the Construction Specialist, after the final inspection, shall make an additional call on the " property owner to ascertain if there are any complaints about the work that has j been done. This call shall be made within 60 days after the issuance . of Form CDR -7945. The Construction Specialist shall inspect the work to ascertain if the complaint is valid. If the complaint is valid, the Construction Specialist shall assist the property owner in obtaining prompt corrective action from the contractor. The promptness. or must iven writtenble Should thee cont actor fail to answer or correctthedefect(s) within a reasonable time, the grant, at owner will request, assist owner in the following manner: (1) Staff members of the Department of Housing and Inspection Services will investigate the complaint. (2) If the staff finds the complaint to be invalid, owner will be so notified. (3) If the staff finds the complaint to be valid, the homeowner will direct the contractor to take necessary corrective action within a specified length of time. 31 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i (4) If the contractor complies, the staff will reinspect the work and, if it is satisfactory, the owner will be expected to sign a written statement withdrawing the complaint. (5) If the contractor fails to respond to the request within the specified length of time, the staff, upon owner request, will prepare a letter for owner's signature, notifying the contractor a second time that unless the complaint is abated by a specified time, a formal complaint will be filed with the State Building Board or Iowa City Licensing Board for appropriate action. (6) If the contractor fails to respond to the request for cor- rection within the time specified: (a) The homeowner will take any necessary action to have the defects corrected, including but not limited to paying the reasonable costs of correcting work or materials determined by the homeowner to be defective. (b) The contractor may be prohibited by the City from con- tracting any other repair work under any grant program administered by the City. 6. CONSTRUCTION SPECIALIST - OWNER - CONTRACTOR RELATIONS Construction Specialist's Responsibility and Authority: The Construction Specialist shall observe the work on behalf of the City, and will provide general assistance during construction insofar as proper interpretation of the grant requirements is affected. The Construction Specialist and owner shall decide, when necessary, any and and all questions which may arise as to the quality and acceptability of materials furnished, work performed, interpretation of Plans and Specifications and all questions as to the acceptable fulfillment of the Contract on the part of the Contractor. The Construction Specialist will not be on the construction site at all times and as such cannot be responsible for the acts or omissions of the contractor or his employees. For the same reason acceptance by the homeowner or the City of the contractor's work performed, does not release the contractor from the responsibility to provide quality performance on all contract specifications. 32 II1CROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES Do1MEs { CHAPTER 12. APPLICANT'S INCOME 1. GENERAL. This chapter sets forth the basis for establishing an applicant's income for the purposes of a home winterization or emergency repair grant on a residential property, and takes into account the variations applicable to different type of applicants and properties, and special considerations related to the type of project area in which the property is located. 2. TYPE OF APPLICANT. In order to make determinations with respect to eligibility for a grant, an applicant is identified as either an owner -occupant of a one- or two -dwelling -unit property or an investor -owner. For purposes of determining an applicant's income, an applicant must be identified additionally, either as a person or other legal entity, as defined below. 33 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES a. Person. The term "person" means one or more natural persons who either hold legal title to, or occupy under a land sales contract, a property to be rehabilitated. b. Other Legal Entity. The term "other legal entity" means any legal entity other than a "person", such as a partnership or corporation that holds legal title to a 1 - property to be repaired. Any "other legal entity" within the meaning of this definition is also an investor -owner. 3. SOURCES OF FUNDS AND AMOUNTS COMPRISING APPLICANT'S INCOME. The following is a listing of the elements comprising income for purposes of a repair grant. Exclusions from income applicable in special circumstances are stated in paragraph 5 below. IN a. Portion of Income Derived from Roomers. If the property + { will contain rooming units, that portion of an applicant's M, income that is derived from roomers shall be reported on Form CDR -7960, block C, line 3, as a net figure determined i as follows: (1) Net Income. The net income from the roomers in the owner -occupied property to be repaired is the gross rental income, less expenditures allocable to the roomers. These allocable expenditures including payments, on the basis of an average of one or more years of mortgage or land contract principal and interest, mortgage insurance premium, service charges, hazard insurance, real estate taxes and special assessments, maintenance and repairs, heating and utilities, and other cash expenditures for the property for one or more years, the staff shall estimate the income and expenditures on the available r experience. (2) Allocation of Expenditures to Roomers. The alloca- tion of expenditures of the roomer may be established 33 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES by determining the percentage of floor space that is .p used exclusively by the roomer(s). The allocable expenditures shall be reduced by the percentage of floor space as calculated above.°! b• Applicant Who Is a Person. Income of an applicant who is a per" son includes the income of the applicant and his 4A family. The applicant's family includes the applicant and { any other person or person or persons related by blood, marriage, or operation of law, who share the same dwelling unit. If ownership of the property rests in more than one person, the applicant is each owner and family. The ` applicant's income, therefore, is the sum of the family incomes of all applicant. An applicant's income is established on an annual basis, at the time of applying for a grant and includes: (1) The applicant's earnings. (2) Spouse's earnings. (3) Other family members living in the home, if their employment is a definite characteristic of family life. Excluded is the income of an adult family member, ~ other than the applicant and spouse, who does not have an ownership interest in the property, but included are any funds contributed or paid to the family, on a regular basis by an excluded adult family member. (Such as room and board, rent, etc.) Excluded are incomes of those under 18 or full-time students or mentally or physically disabled children. (4) Other income regularly received by applicant or his family. (5) Net income from real estate, other than the property to be rehabilitated, and any other net business income. (a) Gross rental income, and (b) On the basis of an average or experience for two or more years, expenditures for mortgages principal and interest, mortgage insurance premium, service charges, hazard insurance, real estate taxes and special assessments, maintenance and repairs, heating and utilities, ground rent, and other cash expenditures for the property, such as advertising vacancies. If the applicant has not owned the property for two or more years, the staff shall estimate the income and expenditures on the available experience. - 34 -� MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 4. REPORTING OF APPLICANT'S INCOME. The applicant's income shall be reported on Form CDR -7960, "Total Present Monthly Income of Applicant." 5. EXCLUSIONS AND ADJUSTMENTS TO APPLICANT'S INCOME. �...,' a. Grants. Deduct the following amounts from gross income: (1) $25 per child per month (child must be living in the home, under 18 years of age, or full-time student dependent). (2) Deduct 10% of gross income for taxes (persons not retired or disabled), OR see (3). (3) Deduct 25% of retirement benefits, disability benefits, or Social Security benefits. J I J j -7 I J J i 1 � i 35 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES en MICROFILMED BY JORM MICROLAB , "OAP IAPI: s.A 'I'DIM " ORDINANCE NO. 79-2950 ORDINANCE AMENDING SECTION 5-2(2) OF THE CODE OF ORDINANCES OF IOWA CITY TO CORRECT A TYPOGRAPH- ICAL ERROR WHICH OMITTED THE CLOSING TIME FOR ESTABLISHMENTS SERVING ALCOHOLIC LIQUOR OR BEER ON WEEKDAYS. BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA SECTION 1, PURPOSE. The purpose of this ordinance is to amend Section 5-2(2) which con- tains a typographical error which omitted the closing time for weekdays for establishments which sell alcoholic liquor or beer. SECTION 2. AMENDMENT. Section 5-2(2) is hereby amended to read as follows: Section 5-2 (2) Sell or dispense any alcoholic beverage or beer on the premises covered by the license or permit, or permit the con- sumption thereon between the hours of 2:00 a.m. and 6:00 a.m. on any weekday, and between the hours of 2:00 a.m. on Sunday and 6:00 a.m. on the following Monday, however, a holder of a Liquor Control License or Class B Beer Permit who has been granted the privilege of selling alcoholic liquor or beer on Sunday may sell or dispense such liquor or beer between the hours of noon and 10:00 P.M. on Sunday. A holder of a Class C Beer Permit as defined in Article II of this chapter may sell beer from noon until 10:00 p.m. on Sunday. SECTION 3. REPEALER. All ordinances and parts of ordinances in confl ct with the provision of this ordinance are hereby repealed. SECTION 4. SEVERABILITY. If any section, provi- sion or part of the Ordinance shall be adjudged to be invalid or unconstitutional, such ajudication shall not affect the validity of the Ordinance as (070 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES r`1 Ordinance No. 79-2950 Page 2 a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. SECTION 5. EFFECTIVE DATE. This Ordinance shall be to effect after its final passage, approval and Publication as required by law. Passed and approved this y ATTEST: MAYOR ITY CLERK MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Ordinance No. 79-2950 Page 3 It was moved by Balmer and seconded by Irn' that the Ordinance be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Balmer x deProsse x Erdahl x Neuhauser x Perret x Roberts x Vevera First consideration 3 27 79 I Vote for passage: Ayes: eProsse, Erdahl, Perret, Vevera, Balmer. Nays: none. Absent: Neuhauser, Roberts Second consideration Moved by Balmer, seconded by Neuhauser, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and the ordinance be voted upor, for final passage at this time. Ayes: Vevera, Balmer, deProsse, Erdahl, Neuhauser, Perret, Roberts. Nays: none. I Date of publication April 11, 1979 i i I i f LOCAL DEPARTiM7 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401HE5 r=y MICROFILMED BY JORM MICROLAB I DAV P. A P!II S. I If F„1 fl 1, City of Iowa City MEMORANDUM TO: FROM: RE: April 2, DATE: March 30, 1979 City Council City Manager Informal Agendas and Meeting Schedule 1979 Monday 1:30 - 5:00 P.M. 1:30 P.M. - Review zoning applications 1:45 P.M. - Council agenda, Council time and Council committee reports 2:00 P.M. - Council Chambers: a. Michele Fisher - Keep American Beautiful Program, Film, "A Place to Begin" b. Jan Lown - Special Populations Involvement (SPI) Pronrams of Parks and Recreation Department, Film, "Very Special Arts Festival" 3:00 P.M. - City Service Building complex improvements - Public Works 3:30 P.M. - Quarterly Report - Police Department 3:45 P.M. - Quarterly Report - Fire Department 4:00 P.M. - Consider appointments to Housing Commission 4:15 P.M. - Executive Session: Pending litigation - Legal April 3, 1979 Tuesday 7:30 P.M. - Regular Council Meeting - Council Chambers April 9, 1979 Monday 1:30 - 5:00 P.M. 1:30 P.M. - Review zoning applications 2:00 P.M. - Council agenda, Council time and Council committee reports 2:30 P.M. - Meet with Riverfront Commission (tentative date) 3:30 P.M. - Calendar Parking April 10; 1979 Tuesday 7:30 P.M. - Regular Council Meeting - Council Chambers PENDING LIST EEOC Update Northside Study Board/Commission views to State and Federal agencies Area Transportation Study Demonstration of Thermography Instrument Leaf Burning Policy Economic Development Strategies Construction Timetable - Engineering Appointments to Senior Center Commission, Resources Conservation Commission, and Board of Appeals - April 24 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOInES City of Iowa MEMORANDUM DATE: March 39, 1979 TO: City Council FROM: City Manager RE: Material in Friday's Packet Memoranda from the City Manager a. Evaluation of City Government 672 b. Temporary State Land Preservation Policy Comnission 673 c. EPA Approval C :.,.,, (1 ,•,.tr,a ) 47Y Copy of letter from Mayor Vevera to President Boyd regarding parking in Iowa City. 6 7S - Copy of letter from City Manager to local legislators regarding House File 629. W 7e Memorandum from Assistant City Manager regarding quarterly i4BO reports. 77 Quarterly MBO Reports for the Fire and Police Departments. 65 78 Copies of letters to legislators from the City Attorney regarding Senate File 406. <N. Ro9rL°�sr fon) !Aa# s.Ncc/) s&Uwo& 1) 6717 Memorandum from City Attorney regarding assisLant city attorneys. 680 Memorandum from Assistant City Attorney Ryan regarding suggested changes in the Housing Occupancy and Maintenance Code. 68/ Memoranda from Housing and Inspection Services: a. Suggested Changes in Housing Occupancy and Maintenance Code 68'.2 b. Public (lousing Sites Memoranda from Planning and Program Development: 6 83 a. Areawide (lousing Opportunity Program (,a'/ b. Washington SCrreL G6� Copy of letter from Jen Madsen to Director of Public Works regarding parking. Memoranda from Department of Public Works: 686 a. Ditching Procedures 6977 b. Ralston Creek Village 68$ c. Tanglewood/Ventura Special Assessment Project 689 Memorandum from Linda Schreiber regarding Aids and Alternatives for Spouse Abuse Menarandum from Fire Chief regarding tavern inspections. 617/ -fwm to Copy of letter Library Oirectorjaf North I iberty City Council regarding contract for services. 692 Notice of Oral Argument regarding Thomas H. 41eg1lian, et al, vs. City of Iowa City. City -University meeting minutes of March 22., 1979 .61 33 69y MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES IN March 30, 1979 Senate File 406 6 9S Minutes of staff meetings of March 28, March 21, March 14, and March 7. 6 9 6 Agendas: Council of Elders i•leeting, April 11 697 CCN Meeting, April 4 698 River•rronL Coimnission meeting, April 4 61717 Board of Adjusf.ment meeting, April 4 700 Planning and Zoning Commission meeting, April 2 70 Article: "Ilow a Budget Myth Becomes Reality" 7 O y Calendar for April 1979 -703 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401NES City of Iowa City MEMORANDUM Date: March 30, 1979 To: City,Council From: City �Bnager Re: Evaluation of City Government Some months ago Councilperson Neuhauser suggested that we explore the possibility of working with another community to develop an evaluation of our City government. Representatives of the other community would visit Iowa City and there would be a return evaluation by Iowa City staff and officials in the other community. The purpose of the visit would be to undertake a peer group evaluation of services, policy making and management within the two communities. This also would provide an opportunity for mind stretching, brajn-storming. In some respects these visits would be similar to the accreditation visits to high schools, colleges, and hospitals. Iowa City would initiate an exchange visit preferably with another university community of a size similar to Iowa City. It would have to be a community in which the staff and city council would view this as an effort to enable them to do a better job. There also would have to be a relationship where the city council and staff feel free to discuss jointly a great variety of issues and particularly a community within which the staff and council work together effectively as a team. For several months I have been giving some thought to this idea and have recently discussed it with the department heads. Also, I have discussed it with the executive director and a division head of the International City Management Association. The director was aware of reciprocal visits with city councils. However, he was not aware of any community undertaking an effort such as this. The ICMA staff will be discussing the proposal and will provide suggestions, such as appropriate cities. Also we might wish to use the resources of the Institute of Public Affairs. I have discussed the idea with Clayton Ringgenberg. Probably several Councilpersons, some department heads, and the City Manager would visit in the community for a period of two to three days, Programs and activities to be reviewed would be agreed upon in advance and at the end of the visit the visiting party would submit a report and meet with the staff and the city council to discuss its observations. At some later date the process would occur in the other community. Each community would pay for the cost of its visit. It appears to me that peer evaluation of the efforts of our community could be extremely beneficial. If the Council has any thoughts about this process we would certainly appreciate them as we continue to explore this possibility. 6 72 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES NOIRES City of Iowa C1'r MEMORANDUM Date: March 29, 1979 To: Cityouncil From: City Bnager Re: Temporary State Land Preservation Policy Commission Attached is a summary of the preliminary recommenc land preservation policy. The interim report was General Assembly on March 1, 1979. The City Council may wish to review these summary discuss them with area Legislators, the staff or t Commission. cc: Dennis Kraft jm3/17 MICROFILMED BY JORM MICROLAB CEDAR RAPIOS•DES 1401NES THE IOWA LAND PRESERVATION AND DEVELOPMENT POLICY INTERIM REPORT RECOMMENDATIONS FOR LEGISLATION Submitted To The Iowa General Assembly March 1, 1919 t ,i i I i i Prepared By jI The Temporary State land Preservation Policy Commission I 1 In Accordance With Chapter 53, 67 G.A., 1977 (H.F. 210) An Act to Provide for the Development of iA State Land Preservation Policy I MICROFILMED BY l JORM MICROLAB CEDAR RAPIDS•DES 140114ES SUMMARY OF 1)ECOMMENDATI0N`81'jaJ,+:', "There is little question that the people of Iowa reco, gn b "the need or l0 f ng -term Zarui use planning so that our natural res Zuable agricultural land will be reserved I{ P , protected and utilised for .the enefit of both present and future generations.,, Greene County Land Preservation Policy.Commisaion "For the common good and general welfare of people•everywhere and for the benefit of generations yet unborn we urge the State Legialaiure to work quickly, with reason and care, to enact,a State Land yse Poliay:•",. Lee County Land Preservation Policy,.,Commieeion ,,. "The major policy recommendation of this commiestion ia:.that~the State A Legislature recognize the need for land use policy making onalllevele an order to ensure that finite natural resources and valuable 's gr{gttlturat lands not be squandered on short-term goala, but utilized and preserved for long-term benefit and economic welfare. 11. Story County Land'Preservation Policy Commission• �:, "The commission discussion reflected a variance of opinioii:bn the methods to use in the preservation of land, but was in unanimous agreement ;.. that meaningful legislation must be taken to preserve land for.,f}iture generations." ,.• Page County Land'Preservation Policy'Commission r "We strongly urge the State Legislature to work erpeditiouaZy and diligently to achieve the goal as outlined in Houas File 210, o ;!Providing + +•U for the orderly use and development, of Zand and other related natural resources in the State of Iowa, r++ Guthrie County Land Preservation Policy Commisaion I-1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 11011+ES --------..-- ��•.�� m�u awrunSIHILITIES Recommendations State -- Organization: * A state land preservation and development commis eion should-be estab- fished by the Iowa General Assembly,' r, = The state commission to be made up of three members from each legislative Congressional district, with staggered�tera3s of office n d4 composed of one member each from':the following( ! y ` S ;h j! i (1) Soil conservation commissioners' (2) County boards of supervieora ' i (3) Mayors and councilpersons of cities. * The state land preservation and development policy commission' should be administratively attached to the Department'of'Soi1'Conaervation, with the Department providing support services to the Commisaion. - Policies and procedures to be directed and controlled by`-"'- Commission. - Further clarification of the relationship between the Commission and rOi the Department to be established by rule ae necessary and required by law. i'c ' ,I; ,? i /Kral fi��wr • '• A State Commission -- Procedures, Duties and Responeibilitise * A state land preservation and'development process ehouldC�ey)�ee'tablished 1,110 -1k by the General Assembly, within the following frameworkf It ' j -Prepare and recommend to the'General'A`saembly e`eteiet anCpieser- vation policy and guidelines for the • guidance 'end direeton'of 1-2 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MONIES state agencies, county land preservation policy- , cities; counties, and special districts on matters rebating toljland preser- vation and development. i t:,. Propose legislation deemed necessary, to implement.ekpressed land .preservation and development policy objectives: I!i' iib- - Recommend criteria to the General Assembly for! ,;,`• (1) The designation of state critical areae r „• (2) The designation of large scale developments and key facilities (3) Thea ppraisal of the policies'of state agencies totdetermine the impact of state agency actions onland preseeyation and development policies, i -.i ,�.•. i. - Establish by rule: py : rii s (1) Procedures for the review of i� it ,.. ,sYi•IflSi 1 11 ��!., couI'snty lend preserve! on and... !• INpt,� r 1 f 1 tXri�ij', r, , development policy. guidelines {{ 1 it l) (2) Procedures for the review of comprehensive plans of�eities, f, counties, and special districts. (3) Procedures for the review' and approval of state agency plane and plan modifications.4t6t impact on land preservation and development, (4) Procedures for the hearing and determination of a petition by a state agency. Provide support to county -wide and local agencies in accord with the following. - On a limited basis, to provide,•technical and.professionai support assistance to localities with locsl.control �and upon request. - Resolve conflicts between counties. I-3 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i - Involve the state land preservation and development policy commis - tion in situations and proposals, for example, pipelines; highways, ;... ,' etc., that involve more than one county. - Serve as a mediator on land preservation and development conflicts arising within counties upon the request'of'all parties involved. - Participate in county policy activities only where counties fail to take appropriate action to'develop County land preservation and development policies: " !' 'I * The General Assembly should provide for the following. - Preparation and periodic revision and update of a state inventory of land and natural resources by an existing state agency. - Preparation of model zoning, subdivision or other"'orrdinancee and regulations to guide state agencies, cities; counties'and.special districts in implementing' state'snd county'lard"preser ation policy guidelines. - Support to localities to'implembnt'the'local lend preservation and 4. ;;a r� development policy including financial/funding seaiatance' County -Wide -- Organization: ir. W * Land preaervation'and dev'elopmeni' orgsniiation8';'Auld?be'permanently established by the General Assembly at the count'y=wid'e level.`. - Establish county -wide land preservation•and development"commissions in each county, with the following organization:. (1) Three members appointed"by and from the district'eoil"conser- vation commissioners. I-4 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOInEs (2) Three members appointed by and from the county boards of supervisors. (3) Three members appointed,by and from h'' co of the mayors and councilpersons'of the cities of.the county (4) If a participating•city;contains.fiftypercenttor.more of� the total population of theparticipatingrcities�rthat,;city may ; ui, > appoint two membere,'of the members'a under item 3 n+ above. 1' , It C ) (5) However, if a city contains than,one hsl>� oP the popula"i tion of a county which hes a'populatiocilexceeding;:fifty thousand persons, that city shall not,participite in the convention of mayors and councilpersona and the members appointed under item 3 above shall be three members 'appointed by aad'from the mayor and councilpersona of thateity and three members,,appointed by and from the convention of mayors and conn members appointed under item 2 above shall of the county engaged in actual farmirirg `pi y the board of sup'e'rvisors,resultiri yin i County -Wide -- Procedures,. Duties and Responaloiiti 1 1 C A county -wide land preearvatAI-Inv dated by the General Assert .the following framework..;' - Develop land pieservatio and municipalities MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101t1ES and the residents ppointed' r commission:'a• Ad be man- it It ;I + OUntYl ° t ;o,. (4171. L:5 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101t1ES and the residents ppointed' r commission:'a• Ad be man- it It ;I + OUntYl - Review, evaluate, and coordinate all comprehensive plane, ordinances or regulations for land use, existing or proposed by the county, special districts and cities within the county for consistency with county and state land use policy, -;Adopt guidelines (utilizing state guidelines) for the preparation of comprehensive plans for: (1) Protection of agricultural land. (2) Solid waste disposal; sewage collection and treatment, and water supply and distribution. (3) Siting and development 'of" industrials' commercial,",'agricultural, educational, cultural 're§idential and recreational'facilitiee I' and areae. (4) Designation, development, or use of local critical areas. (5) Coordinated county -wide transportation system''which includes elements of a statewide. "transportation plan. " - Review and re-evaluate county landpreservation and development policy every three years, County/Local -- Organization: * The establishment of a planning and zoning commission should be required I in each county and municipality in accord with''state:legielation. - Recommend re-examination of•'the'appointment procees'1for'county and municipal planning and zoning commissions by'the General Assembly s"}^ is so that a broader base of'representation ie secur4d to161ance the IH� varied land interests. 1-4 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES County/Local -- Procedures, Dutles,and.Reeponeibilitfee:,"?,,, •'�. *Aland preservation and, development process should bc'mandated by the General Assembly to be established in each county and eacn/h city in :accord with state legislation. ,;. If r..:JnvLo,.f.- Provide i .. - Provide that a city, in lieu of developing its own lend preservation and development ordinances, may agree to beincluded he county ordinances; further recommend that the city council•idminister that part applicable within its corporate limits.' - Recommend that the General Assembly provide'for•ooncurrent jurisdic tion of cities and counties on all zoning matters within the two mile limit adjacent to cities. r. ` ISSUE: THE PRESERVATION OF AGRICULTURAL LAND FOR THE PRODUCTION OFIFOOD AND FIBER Desired Goals and Objectives To preserve the land availability and conserve the soil productivity of agri-., cultural lands for the production of food and fiber.' t \. r� i 1 Y1 f �lwa Recommendations * Highest priority must go to our continuing ability.ao prcducefcod and fiber.,' * Farmland should be identified and •inventoried - Classify farmland according to clop/corn suitabilit ratin y B j - Map farmland for use as an authoritative reference anda be$is;for making land use decisions. * The availability of agricultural land should be preserved fol' continued pro- duction of food and fiber. - Mandate city and county comprehensive planning and zonin 1 • g;'with state and , county -wide guidelines (1), establishing'agricuitural preeerVation districts,:' ` .. � •;:: • .:: .:,••;� ,'pit,?";•. i,;:.l• (2) restricting rural non -fern development, (3) minimizing the disruptive I , I-7 " MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES FIOf77ES Ir W activities of pipeline construction, mining, etc., and (4) establishing an orderly, equitable procedure for making land use changes. - Comprehensive plane, zoning, and subdivision ordinances for ali counties , and cities should be required to be reviewed every three years. - Require coordination between each county and its cities in land'use regu- lation for agricultural uses and urban expansion. - Re-evaluate federal and state policies and laws that have an impact upon the preservation of agricultural land (for example, nuisance laws, pollu- tion standards, incompatible adjacent uses, etc.). * Tax incentives and penalties should be developed to encourage the preservation of agricultural land. - Require preferential assessment on agricultural land, with a tax recapture procedure for land sold at a higher price for.non-farm use. * Conservation or scenic easements should be considered as approaches to pres- ervation of agricultural land. Or The quality of agricultural land should be conserved for the continued pro- duction of food and fiber; reducing soil erosion to the levels established by the state soil loss limit regulation should be a major siatewide.goal. - Encourage soil conservation praciicee''through voluntary programs; for example: (1) minimum tillage, (2)croprotatians t� t' incluu de;giase and legumes, res, .: 'an , l ' g , (3) conservation structures, (4) contour sd strip �cro�pping, I, (5) terraces, and (6) tile inlet structures; - Include all farm unite in an active conservation plan. - Strengthen implementation techniques in existing soil conservaltion laws. - Use tax incentives and penalties as methods of 'enco'u'raging soil°conservation practices and reducing soil losses to acceptable limits; for example, I-8 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINEs u, provide tax credits to encourage the shift of marginal'agrieultural lands from row crops to hay and meadow rotation or woodlands and wildlife areas. * Soil conservation is basically an educational issue which is'the.responsi- bility of the Department of Soil Conservation, Cooperative Extension Service, and the Soil Conservation Service; these groups should use educational and informational programs to instill a land ethic in the citizenry: ISSUE: THE CONTROL OF URBAN SPRAWL AND THE ORDERLY AND EFFICIENT TRANSITION OF LAND FROM RURAL TO URBAN USE " Desired Goals and Objectives W. •%''';`' To discourage and control urban sprawl. To encourage efficient urban development patterns.' Recommendations * Counties and cities should be mandated to,have'compiehensivetplanning and zoning to control the inefficient use of agricultural land fot;urban sprawl. - Include major plan elements such as land use, housing;'community facilities and utilities, transportation, and areas for agricultural uie.". - Provide for the coordination of comprehensive plans and.the<i'ec of conflicts. - Mandate the review and coordination of comprehensive plane ind land use I ordinances and regulations by county land preservation and development commissions to assure consistency with county land use guidelines. - Mandate the review and recommendation of existing regional'planning agencies for multi -jurisdictional plane, proposals, and projects:;';' - Require that zoning ordinances be used to restrict non-ageicultural develop- went on high quality agriculturalland, and direct' auch'deve lopment toward poorer agricultural land. ` 1-9 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES - Require that county and city zoning be reviewed every three years to meet new development trends and needs. - Provide enabling legislation to improve platting'proceduree�.and to encour- age cluster or planned unit development. * State minimum guidelines for urban expansion and annexation should be mandated to be adapted, adopted and implemented by each county and/or city. - Include all affected units of government and the general citizenry in the urban expansion process. - Mandate annexation procedures that (1) require proof of need for urban purposes, (2) document the amount of. agricultural land to be annexed, (3) evaluate alternative land areae for annexation, and (4) require the pre- sentation of a report detailing the above information; require -review of the report by ne county land preservation and development policy commission before any land is annexed; include in such a review procedure a' public referendum appeals procedure. !" - Evaluate all options for urban expansion as related to agricultural pro— duction, i. duction, provision of urban services and facilities, availability of land within or contiguous to the incorporated area. - Include soil survey and land capability data in making land use.Aecisions and assign a low priority to urban growth in prime agricultural,'end flood plain areae and a high priority to:le'ss•productive agricultural?'lend. - Require amendment of a city's comprehensive plan before rezon+amendments are approved that are in conflict with the plan. - Coordinate land.development ordinances between political subdivisions so r, that they are compatible and complementary. 1 . I-10 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES •. ; , ' ill' ' I ,LF �:� .. � 1 )fi r - Mandate joint city/county planning and land use controla'_subdlvision plat review, changes in land use, etc) for peripherat•growth 'ares thin two miles of a municipality. - To preserve agricultural land by discouraging rural non farm residential development, require a number of 'scree for each'dwelling','aith,the lowest densities on the most productive agricultural land. - Use zoning districts to prevent conflicts between residential'and feedlot developments. * Orderly urban growth should be provided which will'accommoe the future I urban land use and economic needs of communities; to 'encourage. the timely, orderly and efficient transition of land and resources from rdtal';ta urban S i use, the following is recommended. C - Encourage the development of land within,the exist ng corpore."e limits of '' . � ,%iia' • , I. cities before urban expansion into rural areas.'ij vt?'•• - Require that urban growth be contiguous to urban arees,�Oc�ted where necessary urban services can ba provided or extended �tt 'wxx - Utilize growth patterns for urban development that encourage eficient 'I densities and the preservation 'and renovation of exiseing urban .areas. A Tax incentives should be used to encourage urban devalopmention�less productive land and discourage urban development on the more productive'agricultural land. - Request that the General Ass embly'exaoiine the impact of exisEing state tax, policies that contribute to urban sprawl and undesirabla and use patterns including the disparities in development standards and property .tax burdens 'd placed on urban development in rural areas versus ilrban �reas and the die- parities in raising revenues ve'r'sus dispersal of funde'to'proyide services to suburban development. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES tlolt7ES - Establish taxation policies to encourage development on"agricultural and j natural environmental land within the corporate limits of cities. * The General Assembly should pass an urban revitalization billtoencourage recycling of urban land for residential, urban, and industrial uses. * The General Assembly should consider passing enabling legislation to permit cities to issue industrial revenue -type bonds to finance residential mortgages within cities. WILL HAVE IMPACT BEYOND COUNTY BOUNDARIES Desired Goals and objectives To designate and preserve critical areae. To provide for the designation and control of key facilities and large-scale developments. -Recommendations * State policy for critical areae should be established, and thCidthority for Vr.Y local designation and control of local critical are'H.0dld Under state guibfe; rovided. * delines, counties should, - Identify local critical areae through appropriate local :agencies. - Designate local critical areas to be protected. - Develop and implement a plan for their protection. * A statewide process should be established'for the preservation and protection of critical areas of statewide significance; this process should include: - Defining critical areas of statewide significance (for example, fragile, historic, natural hazard, renewable resource lands, unique lends, areae in :,A I-12 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES -close Proximity to population centers, off-site are cad by key . facilities and large-scale developments)r ly+ - Nominating procedures. -Specific plane and programs.y +I -Preservation and protection techniques that are compatiblethlwell-planned Tanned development (for example, tax incentives(" protective covenants, purchase of development rights or scenic easements ,'planning and siting, permits). - Restoratior of critical areas (where applicable).* ,, * A statewide procedure should be established for the -regulation of key facil- ities and large scale developments; these procedures should mandate the estab- lishment of need, including an environmental impact statement related to the effects upon natural and agricultural land,'with emphasis placed upon consul- -;+ r tation with local agencies I The use of land for mineral extraction and'reclamaeion'ehould be'included in t comprehensive plan guidelinesliyVIAtt J1riF ,rl;j ,kt ll. u4'ii,• ..ill''�CiryF;t •,, E: BALANCE OF ANTICIPATED ENERGY RESOURrjES AND CONSDtQ'TION `, Desired Goals and Objectives To promote efficient use of ever 8y'and the development'of new energy sources. Recommendations' ° I i i( I4 ;• A 17 * To deal with the energy issue, the+state should work with oth r unite of government to.•:4' i Encourage research in ener ' gy conservation.. - Promote research to make availab16'and useable the energy resources of the state. - Develop effective educational programs. - Encourage more energy efficient crop production and processing, I-13 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES t1011jEs - Revitalize existing urban centers, reducing urban sprawl and increasing efficiency in moving goods and services throughout urban areas. - Revive mase transit. - Limit major relocation of highway construction. * Transmission of energy resources should be compatible with existing and pro- posed land uses. I i I - Involve coordinated planning on a regional or multi -county basis. i - Include local representation in the decision-making process for powerlines and pipelines of regional or statewide impact. - Be compatible with intra- and inter -state plane. - Provide advance information to the public. - Minimize the use of agricultural land. ISSUE: THE PROTECTION OF PRIVATE PROPERTY RIGHTS Desired Goals and Objectives To insure private property rights insofar as.they are compatible*, with the other goals. Recommendations * Individual property rights are of prime importance and should be recognized iand protected consistent with the property rights of others and the general public welfare; conflicts between personal property rights and the general public good should be carefully evaluated. - Require that public and private entities wishing to use eminent domain submit their plane to local commissions for review and coordination with comprehensive plane. ` * Owners of land adjacent to abandoned land should be guaranteed the first L. •. . I-14 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES tw option to purchase the abandoned land, such as rights-of-wa7� Y� at a fair price. Provide the second opportunity for purchase to conservati nr';'and recreation interests. B: THE EFFECT OF CURRENT LAWS ON LAND USE DECISIONS/THE RECOMMEpDATION OF A E POLICY FOR THE GUIDANCE AND DIRECTION OF STATE AGENCIES IN THE USE OF LAND Desired Goals and Obiectives To establish a state policy for the guidance and direction of state agencies In the use of land. Recommendations * Improved coordination among state agencies and between state and local agencies should be required. - Establish the responsibilities and procedures for interagency coordination, for the purposes of (1) monitoring programa which impact on ,land preser- vation and development, (2) promoting planning coordination between and among local and state agencies,'and"(3) croordineting state''financial assist- ance to local government for Is preservation and development activities. r I I-15 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES "Land preservation policy decisions made today wiZ' affect the lives of county residents both now mid in the future. Therefore, 'it is with an iappreciation of our history, an awareness of thepresent and a reverent con- cern for theutur f e that such dePraions must be made.,, Audubgn County Land Preservation Policy Commission r "Our land must be trea't'ed' wv.thfdignity and care like that which ¢.rare and precious commodity is given.•' with wise planning and cooperation of all people, we can enhance the 4ualityof life for all.rr Blackhavk County Land Preservation Policy Commission rrA growing concern about how land is used is reflected in the policies approve.d,by the eomniesion 1 A land'use policy 'must be understood and accepted by most of the people if itaobfeotives are to be realized." Franklin County Land Preservation Policy Commission .." ti ''Available land moat be rec; ognised as a limited resource, and must be used intelligently for food and fiber production, development of :industry and commercial uses, and leisure time activities. r, Linn County Land Preservation Policy Commission ''Recognizing the amount of land available is limited, it is imperative that some guiding principles be established to ensure the preservation of land for the continuing benefit of human society." Cass County Land Preservation Policy Commission Lund ues issues are related to, w,irtualZy ever naspectofoommen tyZife and,l11 jP samps• , roblems may not be oaeible.,;• ' `1ywl.q, p Dubuque County Land Preservation Policy"?IMOission MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES City o9 Iowa C► y DATE: March 30, 1979 TO: City,Council FROM: City)"Manager RE: EPA Approval Senator Culver's office called today to inform us that the Environmental Protection Agency has approved $2.7 million for Iowa City's River Corridor Trunk Sewer. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 67'1 CITY OF CIVIC CENfEP d1Ci 11-1 WASHING104v1 S[ March 27, 1979 Willard L. Boyd, President University of Iowa 101 Jessup Hall Iowa City, Iowa 52242 Dear President Boyd: IOWA CITY IOWA (" "Y IC)WP,. 522110 ;319) 352118CO The City Council has recently taken long overdue measures to regulate parking on streets in the central area of the City. The purpose of this action is essentially to facilitate street cleaning and repair, snow removal, the safe and efficient flow of vehicular traffic, and to elim- inate the use of these streets for the long-term storage of automobiles. Numerous complaints have been received by the City Council from resi- dents who consider themselves to be inconvenienced as a result of the new parking regulations. More than 100 persons attended an informal Council meeting on March 12, 1979, and many of them spoke out in opposi- tion to the new regulations. Nearly all of these people have no off- street parking available to them. A signific it number of those protesting the new parking regulations appear to be University of Iowa students, and those in attendance at the above mentioned Council meeting included representatives of the Student Senate. They have formed a citizens' committee to provide input for the Council and they are also meeting with University officials to discuss matter.this in this area would use lstorage hlots oifnaccess atomthe same any ewere nts lmade gavailable to them by the University of Iowa. With the excellent services provided by both Cambus and Iowa City Transit, these lots would be readily ac- cessible and we are confident that the demand for on -street parking would be appreciably reduced. Other suggestions which have been made by Council members include a ban on cars for all freshman and sophomore students or a mandatory storage permit for all students residing in dormitories. The City staff would be pleased to meet with University of Iowa represen- tatives to discuss the issues and perhaps exchange ideas regarding possible solutions to our mutual problem. We are convinced that the new parking restrictions are absolutely necessary for safe and convenient travel on the streets involved as well as for efficient and orderly maintenance. We hope to accomplish this goal with as little incon- venience as possible to area residents. Any cooperation and assistance 675 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Willard Boyd. 'resident March 27, 191 Page 2 received from the University of Iowa will be of significant value for the City Council in the formation of a parking policy that will benefit both University students and other Iowa City citizens as well. We appreciate your attention regarding this matter and look forward to hearing from you. Sincerely yours, Robert A. Vevera Mayor cc: City Council Edward Jennings Richard Plastino jm/sp MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 4 h CITY OF IOW/\ C March 30, 1979 The llonorable Arthur Slnall State Senator State House Des Moines, Iowa 50319 Dear Senator Small: House File 629 provides that on any construction contract over $10,000, the mechanical and electrical portions of that contract must be split out and bid separately. The general contractor may also bid on the mechanical and electrical portions of the contract. However, even if the general contractor is the low bidder on these portions of the contract, the bill provides that separate payments shall be made by the City to the mechanical and electrical contractor. This bill will have a very negative effect on contract procedures for all cities in the State of Iowa. Contract administration will be more difficult and more expensive. The bill requires separate plans and specifications for the mechanical and electrical portions of the contract. This means we will pay additional fees to consultants or consume additional in-house time preparing separate contracts for these portions of the job. Even if only a small part of the contract, say $300, is mechanical and electrical in nature, this will have to be bid as a separate project. There are several legal questions that have not been answered by the bill. At the present time a general contractor is required to submit a Performance bond guaranteeing time of completion and quality of work. The general contractor is held responsible and he in turn holds his subcontractors responsible. If work fails to meet quality standards or the time of completion is not met, payment is withheld. This bill provides ithat the city will pay mechanical and electrical subcontractors directly even if the mechanical and electrical subcontractors are working for a general contractor. This would appear to dissolve part of the legal framework which now binds the owner, the general contractor, and the subcontractor. It is difficult to see how a general contractor could obtain a performance bond binding a subcontractor to quality standards and time of performance when he would have little financial control over the subcontractor. Additionally, the general contractor submits a hid bond guaranteeing that he will enter into a bid if he is awarded the contract. Once again the legal implications of (louse Bill 629 are fuzzy since the new relationship between the mechanical and electrical subcontractors and the City would appear to bypass the general contractor to sonic extent. It is true that cities might receive marginally lower bids for mechanical and electrical portions of the contract by bidding them separately. Mast 1676 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 110111ES March 30, 1979 Page 2 general contractors place a certain amount in their bid to pay for coordination and general project management. If a general contractor is not sufficiently reimbursed for general project management, one of two things will occur. First, the city might retain a construction manager to coordinate the work of the general contractor and the subcontractors. Secondly, if no construction manger is retained, the project may suffer from time delays, shoddy workmanship, and poor coordination, all with the potential for law suits. Essentially the bill provides for semi- independent mechanical and electrical contractors who work for neither the city nor the general contractor. This bill covers an extremely wide range of work elements. It states that the mechanical and electrical portions of the contract must be broken out for pollution control equipment, fire extinguishing equipment like sprinkler systems, lighting systems, plumbing work, and any type of refrigeration equipment in a kitchen. Contract administration in the public sector is already difficult. There are notices of public hearings, public hearings, preparation of plans and specifications, progress payments, insurance contacts, performance bonds and bid bonds. This bill adds to the complexity and cost of this process by requiring multiple bid packages on almost every job. This bill would seem to have no redeeming qualities from a public viewpoint. It appears to be a special interest bill promoted by a special interest group seeking special privileges, It will not lower job costs. While cities may get bids marginally lower on mechanical and electrical portions of jobs, the money will be quickly lost by retention of a project manager or by poor job quality. There will be more potential for law suits due to the weakening of the legal framework binding owners, contractors and subcontractors. There will be difficulties with performance bonds, insurance certificates, and all other legal aspects of construction contracting. We would encourage you to strongly resist this bill. If this bill is successful you can expect to see similar bills from other speciality subcontractors such as masonry contractors, drywallers, door suppliers, etc., etc. Your efforts will be greatly appreciated. Sincerely yours, Neal G. Berlin City Manager bj5/7-9 cc: City Council John Hayek Richard Plastino Same letter sent to: Representatives Dale Hibbs and Jean Lloyd -Jones MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 1 City of Iowa Cit;;' MEMORANDUM Date: March 29, 1979 To:From: City Council From: Dale Helling, Assistant City Manager Re: Quarterly MBO Reports. Included in this week's packet are quarterly MBO reports for the Human Relations Department, Legal Department, and the City Clerk. No time has been scheduled on the informal agenda for discussion of these reports. However, personnel from these departments are readily available should Council members have any questions or concerns which they would like addressed. jm4/5 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES IIOIIIES 6771 0 MANAGEMENT BY OBJECTIVES DEPARTMENT: CITY CLERK DECISION UNIT: ONE & TWO QUARTER: SECOND FY79 Fiscal Year Objectives: I. To accomplish day to uay workload and meet legal requirements with present staff. 2. Work with administration to establish meaningful rewards to stimulate employees, by July 1979, (non-union). Work Completed: la. We are meeting legal requirements regarding publication of notices, ordinances and Council minutes. b. As codification of Code is completed, we have issued 57 codes to City Employees & Court officials, and sold 16 codes to the public. c. Due to cancelled Council meetings in December, we had time to catalog the project files in the basement retention room. This will be a tremendous help in retrieval work. d. Finished correcting microfilm work done on calendar 1977 records, and have index for 1977 reels completed. Have not started any microfilm work for calendar 1978 records. e. Indexing for calendar year 1978 has been completed, and the pages are being xeroxed, the strips then removed from the file pages, so that the 1979 indexing can be started. We indexed 2338 items last year and cross-indexed them at least 3 times, from the Council minutes, including miscellaneous, resolutions and ordinances materials. f. Retrieval - December is the end of the calendar year for Council proceedings. For 1978 we had 219 written requests for retrieval, which divided fairly equally in 1 rT3ds between Legal Department (completion times of � hour to 4 hours); Staff (completion times h hour to 2 hours); and public ('s hour to 1 hour). We just did not have time to keep track of telephone reques minutes. ts which take from 5 to 10 2. No one in the office has attended any training sessions or en OctoberHowever, am in June. conferences. I attended a state conferenci. Pursuing information on Mun. Fin. Officers (& Clerks) Conf. in Detroit Analysis: I. We have not been able to keep up with the requests from the Cemetery Division for research to aid in their record project. 2. The Deputy City Clerk is pregnant and possibly will be resigning in May. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES t101nEs r7Expenditures Budget Two Quarters % 6000 41,981 21,181 50.453 000 1,648 873 53.001 8000 42,271 6,926 16.386 9000 981 0 0.00 Total 86,881 28,980 33.357 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES ■ MANAGEMENT BY OBJECTIVES DEPARTMENT: LEGAL QUARTER: SECOND--FY79 DECISION UNIT: LEGAL Fiscal Year Objectives: I. Continue the preventive law program. 2. Attend meetings of the major city boards and commissions in order to improve procedures and aid members in understanding the legal contacts in which the board or commission functions. 3. Provide for an efficient indexing storage and retrieval system of previously completed legal research. 4. Gain a more thorough familiarity with federal statutes cases and regulations pertaining to federally funded city programs and other activities with federal legal implications. Work Completed: I. Litigation: Eastern Iowa CableVision Inc. v. City, verdict for City on appeal. Rock Island Railroad v. City (South Market Square), motion for retrial denied. Wagner v. Donald Strand and City, filed (excessive force in Woodfield's incident). Yocum v. Taddonio and City, filed (excessive force in towing incident). Eckhardt v. Iowa City Board of Adjustment, verdict for City by Court of Appeals. Lumpa v. City (settlement reached on condemnation procedure case). City v. Annex, Inc., filed (quiet title for urban renewal property). 2. Motions, depositions, interrogatories, investigation and research on pending cases. 3. Review or draft all ordinances and resolutions, including Fence Ordinance, Nonconforming Use Ordinance. 4. Review or draft all contracts, including architect's contract for new library, computer for library. 5. Work on urban renewal title objections. 6. Research on AFSCME grievance. 7. Memos, including ownership of Sturgis Ferry Park, Westinghouse sewer lagoon, open meetings. 8. Conduct workshops for police, parking, housing and building inspectors. 9. Attend meetings of major city boards and commissions and the City Council. 10. Routine duties. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES r70Expenditures Budget This Quarter % 6000 69,772 33,646.98 48.224 00 3,623 2,325.40 64.184 8000 63,688 22,878.54 35.934 9000 40 0.00 0.0 Total 137,103 581850.92 42.925 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MANAGEMENT BY OBJECTIVES DEPARTMENT: HUMAN RELATIONS DEPARTMENT DECISION UNIT: COLLECTIVE BARGAINING QUARTER: FY79 FIRST & SECOND Fiscal Year Objectives: I. Provide equitable contract administration, 2. Train supervisors in AFSCME unit with respect to techniques for progressive discipline. 3. Investigatr grievances quickly including meeting between decision - maker and grievant and/or steward. 4. Improve data collection process for negotiations. Work Completed: I. All routine matters requiring personnel review are monitored for contract compliance. 2. No training sessions have been held to date. 3. Investigations have generally required most of the time allowed by the contracts. All grievances have been processed in a timely manner. 4. The process of data collection remains the same. Relevant materials are being acquired and maintained for the next department director. Analysis: The Human Relations director resigned shortly after the end of the first quarter of this fiscal year. A report for that first quarter was not provided. That position vacancy has made it necessary to concentrate on the short-term operations of the department and certain objectives have been deferred. In addition, a professional negotiator has been employed by the City for the purpose of wage negotiations with the Police Department and the Fire Department unions. Expenditures Budget This Quarter % 6000 $ 69,377 $ 31,191 44_ 9 7000 1,666 1,412 84.8 8000 14,167 6,557 46.3 9000 -- 625 -- Total $ 85,210 $ 39,785 46.7 MICROFILIIED BY JORM MICROLAB CEDAR RAPIDS -DES 110111ES MANAGEMENT BY OBJECTIVES DEPARTMENT: HUMAN RELATIONS DECISION UNIT: PERSONNEL QUARTER: FIRST $ SECOND FY79 Fiscal Year Objectives: 1. Provide personnel processes consistent with contracts, Chapter 400 and other applicable laws. 2. Provide successful employee assistance program. 3. Provide staff support to Civil Service Commission. Work Completed: I. Salary surveys conducted as positions are identified and need is apparent. 2. Employee and departmental inquiries are generally responded to within the one week time frame. 3. Accrual reporting to employees and bi-weekly to department/division is complete. Analysis: 1. Salary surveys an on-going process as needs arise. Reviewed fifteen Positions and did surveys necessary for the fifteen. 2. Majority of inquiries responded to within week. Few take longer to research and respond. Cannot measure impact on turnover. Seem to be receiving fewer comments regarding delay. 3. Semi-annual accrual reports will be finalized shortly. Recent conversations with other cities indicates areas where computerization can be very effective. Expenditures Budget This Quarter _ 6000 $ 69,377 $ 31,191 44.9 7000 1,666 1,412 84.8 8000 14,167 6,557 46.3 9000 Total $ 85.210 $ 39.785 46.7 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MONIES ,O -k) MANAGMENT BY OBJECTIVES DEPARTMENT: HUMAN RELATIONS QUARTER: FY79 FIRST & SECOND DECISION UNIT: CIVIL RIGHTS (Includes Human Rights Commission) Fiscal Year Objectives: 1. Provide staff support to Commission. 2. Develop and implement program for Federal contract compliance. 3. Assist personnel activities by improving opportunities for minorities and women in non-traditional jobs. 4. Implement day to day employee assistance program referral system. Work completed: 1. Staff support a. 5 minority newsletters issued. b. Discrimination Cases 1. Received 5 formal complaints. 2. Closed 8 complaints. C. Assisted in revising local non-discrimination ordinance. d. Received approximately 100 calls for information including informal complaints. 2. Pre-empted by a. Interpreting new pregnancy disability amendment to Title VII, Civil Rights Act. b. Interpreting amendment to non-discrimination on basis of age. C. Interpreting EEOC record keeping requirements. d. Interpreting City's health plan for non-discrimination basis of sex and marital 'status. 3. a. Facilitated a temporary transfer for a pregnant female in a non- traditional job. b. Screened applicants; made recommendations for interviews. C. Reviewed affirmative hiring. d. Reviewed literature on sex discrimination. 4. Completed literature given out to new employees; conducted 3 orientation sessions for new employees. Expenditures Budget This Quarter % 6000 $ 69,377 $ 31,191 44.9 7000 1,666 1,412 84.8 8000 14,167 6,557 46.3 9000 -- 625 Total $ 85,210 $ 39.785 46.7 / MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINCS MANAGEMENT BY OBJECTIVES )Work ENT: FIRE N UNIT: ADMINISTRATION QUARTER: SECOND Year Objectives: I.ekly meetings with each decision unit. spond to all serious fires and direct the overall operations of tinguishment and continue to have all fires investigated and their uses determined. evaluate reporting system and investigate feasibility of com- terizing and microfilming report and records by June 1979. lacement of obsolete radio equipment by June 1979. ate departmental Rules and Regulations. pleted: I. A total of 61 directional meetings with decision units. 2. A total of 150 fires were investigated. Cause was determined on 99.6% of fires investigated. 3. Evaluation of present reporting system continues and may not be entirely finalized until final quarter. Preliminary informaiton regarding departmental use of computers and microfilming would be extremely expensive and possibly not totally justifiable. 4. The new communication equipment has been selected and is now on order. 5. Work continues on Rules and Regulations. Possibly will be ready for final review by March or April. Analysis: 1. All decision units are receiving supervisory direction at regular intervals. 2. Information regarding the cause of fires is publicized immediately as part of our Fire Prevention work. 3. Progress on Objectives is on schedule. 4. There appears to be a problem in the 8000 account which will require a meeting with the Finance Department. Expenditures Budget This Quarter % 6000 37,269 19,345.40 52 7000 4,261 695.46 16 8000 20,350 4,224.13 P1 9000 1,880 1,634.93 87 Total 631760 25,899.92 41 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES MANAGEMENT BY OBJECTIVES DEPARTMENT: FIRE QUARTER: SECOND DECISION UNIT: SUPPRESSION Fiscal Year Objectives: 1. To maintain at a dependable level and reduce vehicle down time. 2. To control emergencies that arise. 3. To continue to fully utilize personnel through the use of modern equipment and application of latest techniques. Work Completed: 1. , Daily inspection and maintenance of Fire Department equipment. a. Total down time has been reduced by 19.5% in FY79. 2. Have available at all times Fire personnel trained in saving lives and in all phases of firefighting. a. All fire personnel have been recertified and carry a Cardio Pulmonary Resuscitation Card that is valid. b. Four (4) personnel participated in annual training school held at Ames, Iowa, covering basic and technical knowledge on saving lives and fire suppression. C. Three (3) men participated in class on Maintenance of Valves and Nozzles at Ames, Iowa. d. Active classroom and inservice training program. e. Tests were given and evaluated by the Training Officer and line officers. f. Special arson classes were given by Fire Marshal. Analysis: Accomplishment of the above goals and objectives has been proceeding as planned, we forsee no insurmountable problems of meeting FY79 goals. Expenditures Budget This Quarter % 6000 733,853 378,763.86 52 7000 31,514 12,475.79 40 8000 11,730 5,756.61 49 9000 37,788 33,706.10 89 Total 814,885 430.702.36 53 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES ' I MANAGEMENT BY OBJECTIVES DEPARTMENT: FIRE DECISION UNIT: PREVENTION QUARTER: SECOND Fiscal Year Objectives: 1. I. To develop a standard inspection form for mercantile inspections. 2. To continue to investigate all fires and determine fire cause. 3. To increase Public Relations Programs and maintain the same level of Fire Prevention Programs. Work Completed: L A rough draft has been completed for mercantile inspections for further use. A total of 1,163 inspections have been completed during the first and second Quarter. 2. The investigation of all fires has been moving along smoothly. During the first and second quarter 150 fire situations were investigated and I am happy to report that 99.6% of the causes have been determined. 3. Arson fires of completely different nature have been investigated and are remaining open. Analysis: The Fire Prevention programs have been going beautifully. Over 2000 Fire Prevention pamphlets were distributed to the elementary grades. Over 1000 pamphlets distributed to the general public. All fire causes investigated and determined. Mercantile form will be completed on schedule. Expenditures Budget This Quarter % 6000 19,990 9,968.80 50 7000 1,600 377.86 24 8000 1,200 438.25 37 9000 2,279 140.94 06 Total 25,069 10,925.85 44 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES IIOInES MANAGEMENT BY OBJECTIVES DEPARTMENT: FIRE DECISION UNIT: TRAINING QUARTER: SECOND Fiscal Year Objectives: 1. To have a department well trained in the art of fire suppression (ongoing). 2. To reduce non-productive time (ongoing). 3. Continuation of all programs dealing with the safety of the property and lives of Iowa Citians (ongoing). 4. To provide training through a course in Cardio Pulmonary Resuscitation. 5. �. To have a minimum of five (5) trained as Instructors in Cardio Pulmonary Resuscitation. 6. Continue the National Apprenticeship Program (ongoing). Work Completed: 1. Training hours have increased approximately 15% showing a utilization of all hours on duty, additionally the men are attending classes quarterly at the Extension Bureau in Ames dealing with all phases of fire department operations. 2. All fire department personnel are recertified in the matter of Cardio Pulmonary Resuscitation. Also, the department has (6) six people trained as instructors. 3. Estimate as of now, January 1979, approximately 600 people in all walks of life have received instruction in C.P.R. 4. The National Apprenticeship tests were given and we are still in the process of having the tests certified. Analysis: I. Everything in the area of training is progressing at a pace expected and well within the schedule for FY79. 2. The department started an ongoing blood pressure screening program for all Iowa Citians benefit and well being. 3. The problem of training ground is still with us. Expenditures Budget This Quarter _ 6000 18,701 10,010.84 .54 7000 800 32.94 .04 8000 1,000 392.73 .39 9000 1,000 __ .00 Total LL -Loi 10,436.50 ,49 MICROFILMED BY JORM MICROLAB CFDAR RAPIDS -DES MOVES MANAGEMENT BY OBJECTIVES DEPARTMENT: POLICE QUARTER: SECOND DECISION UNIT: ADMINISTRATION & TRAINING Fiscal Year Objectives: Statement of FY79 Objectives: a. Improved response times. b. Improved emergency response. C. Enhanced citizen/police contacts through effective training. d. `• Reduce complaints of poor service provision. Work Completed: a. Improved response time --nothing. b. Improved emergency response - -generally completed, but still and always under analysis. Equipment has been provided to facilitate emergency response, e.g. "911" improvements, etc. C. An increasing number of officers have been and are receiving general and specialized training in community crime prevention; hostage negotiation, and other human relations subjects. In addition, regularized firearms training is being carried on again. d. No complaints have been received of poor service provision that required detailed analysis. Reason for Exceeding or not Exceeding Deadline: a. (above) Response time --Recent studies and literature indicate that except for emergency or "in progress" situations, response time is not a critical factor. d. (above) No complaints of poor service provision have been received that required detailed analysis. Year to Date Expenditures: Budgeted Encumbered $64,944 539,970.69" Measurement Devices: a & b - Observation of emergency and non -emergency responses abnormally delayed because of faulty equipment or equipment out -of -service for mechanical reasons and unrepaired. c & d - No measurements have been applied at this time. "Account printouts indicate double charge on a typewriter purchased on December 13, 1978. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOInES MANAGEMENT BY OBJECTIVES DEPARTMENT: POLICE QUARTER: SECOND DECISION UNIT: PATROL AND TRAFFIC Fiscal Year Objectives: " Statement of FY79 Objectives: a. To continue a service level not below FY78. b. To improve accident control measures. C. To improve investigative follow-up on accidents and criminal occurrences. d. `• To increase the amount of time spent on preventive patrol. Work Completed: a. Service level as measured by complaints, citizen contacts and arrests or citations are up 1,500 complaints and contacts; 1,200 arrests or citations as compared to the same period of FY78. b. Additional speed control equipment added to the Department; increased accident prevention training; substantial increase in moving violation citations. C. An absolute increase in accident investigation follow-up as noted in an increase of 50 percent in citations issued following accidents. See attached sheet titled "Traffic Totals." d. Additional personnel have been assigned to the afternoon and late night shifts. These officers were transferred from the Detective Bureau and the day shift to their present assignments. Reasons for Exceeding or not Exceeding Objectives: In almost all cases the attainment of the objective or progress toward attainment is moving according to schedule. Year to Date (12-31-78) Expenditures: j Bud eted Encumbered i $694,092.00 8339,183.86 Measurement Devices: a. Service level comparison - FY78/FY79. Citizen requests for service (complaints) declined by 7 percent for the first six months of FY79 as compared to the same period of FY78. iI. Speed control (accident control) measures have increased as measured by hours of operation and citations issued for hazardous and serious violations (3366 in FY78/4031 in the first eleven months of calendar year 1978 and 14 percent increase in the first half of FY79. ) c d All serious accidents now receive some follow-up investigation and asout comparedltollfew, t of iflany,mcriminalcases investigatilonslcompleted patrol ytthe Patrol Unit. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I 1976 Total: 17550 Parking tickets: 14456 Hazardous violations: 2483 Other violations: 474 OMVUI: 137 Hit & Run: 0 I .. '"i TRAFFIC TOTALS 1977 Total: 21135 Parking tickets: 17769 Hazardous violations: 2740 Other violations: 431 OMVUI: 181 Hit & Run: 14 1978 (to date 11-1-78 Total: 23019 Parking tickets: 18928 Hazardous violations: 3358 Other violations: 463 OMVUI: 253 Hit & Run: 17 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MANAGEMENT BY OBJECTIVES DEPARTMENT: POLICE QUARTER: SECOND DECISION UNIT: DETECTIVE INVESTIGATION Fiscal Year Objectives: u Statement of FY79 Objectives: a. Provide invesLigative services at a level not below that provided in FY78. b. Increased contact with social services and the courts. C. To obtain and train additional personnel for juvenile work, if resources are available. d. *• To establish a social work follow-up on all juvenile cases. Work Completed: a. Activity level has remained constant with FY78, however, the Detective Bureau has a complement of two less staff members than in the prior fiscal year. b. Completed. C. No longer appropriate --resources are not available. d. School of Social Work, S.U.I., has requested that one intern be assigned to this objective in the spring semester. Reasons for Exceeding or not Exceeding Deadlines: C. (above) The Administration did not approve of the resources requested in the departmental budget to fund this activity. The necessity of putting additional personnel on the street and the resignation of one officer specially trained in handling juveniles, forced limitations on juvenile investigations. Year to Date Expenditures: Budgeted Encumbered $140,607 $87,038.78* Measurement Devices: a. Service level comparisons, citizen and officer generated FY78 with the same period FY79 - 962/820.** b. Court and social service referrals FY78 as compared to FY78-- juveniles only 240/300. The higher figure recorded in the first half of the '79 fiscal year is possible because of the large number of juveniles that receive alternative treatment through the Juvenile Referral Office. * Includes a one-time purchase of vehicles totalling approximately $24,000. ** Last figure is less because juvenile cases are recorded with the patrol function and not separately. MICROFILMED BY JORM MICROLAB CEDAR RUIDS•DES 110NES I 1 MANAGEMENT BY OBJECTIVES DEPARTMENT: POLICE QUARTER: SECOND DECISION UNIT: RECORDS AND COMMUNICATIONS Fiscal Year Objectives: Statement of FY79 Objectives: a. To reduce the number of report forms to a workable minimum. b. Improve quality of reports. C. Computerize complaints. Work Completed: a. , Four report forms consolidated into one instrument. Filling out complaint forms on automobile unlocks and intrusion alarms, abandoned. b. All forms are now typed. Alternative to written forms developed with check -off items rather than writing or typing. Increasing use of dictation and word processing equipment has reduced in-house typing requirements somewhat. C. Abandoned because of the high cost of operation and the additional amounts of personal services required to use the computer system. Reasons for Exceeding or not Exceeding Deadlines: C. (above) Abandoned because of the high cost of equipment rental and personal services. Year to Date Expenditures: Budgeted Encumbered $113,066.00 $64,273.05 ALL DIVISION SUMMARY Dud eted Encumbered Percent Encumbered $1,180,999.00 $566,277.93 47.949% MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES March 28, 1979 The Honorable N. State Senator State Capitol Des Moines, Iowa Rogers 50319 � r9 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Re: Senate File 406 Granting Property Tax Exemption To Certain Health Care Facilities Dear Senator Rogers: aI am writing to you as City Attorney of Iowa City to express the strong City apbilltfiledfMarch14, 1979, by enatorIowa CSmall hity and ichew lf to Snate File 4tax would tie property exemptions for health care facilities and retirement homes to the income tax exemption of these facilities under the federalincome tax laws. On the surface, tying the property tax exemption and income tax exemption together seems to make good sense. However, we firmly believe examination it t that upon becomes apparent that this is not the case. jt We are currently in litigation over the property tax status of a retire- ment home and health care facility located in Iowa City. That health care facility has enjoyed an exemption for federal i and state income taxes for several years as a "nonprofit" corporation under the tax laws. However, our discovery proceedings in this litigation have disclosed that while the retirement home provides a wonderful "charitable" service for its members it is hardly as that term is normally used. For example, before a person can become a resident at the home an endowment of between $17,000 $30,000 must be and paid. Ten percent of the endowment must be paid at the time the room contract is signed with the entire remaining balance due and payable within four months of signing the room contract or upon actual occupancy of the room. Further, residents of the retirement home required to are pay a monthly maintenance charge of between $250 and $350 depending upon size of the apartment occupied. The particular retirement home in question also requires prospective occupants to file a financial statement so that the administrators of the home can be financial assured of the capabilities of the prospective tenant. The retirement home described above no doubt provides a wonderful opportunity for comfortable living for elderly persons in this community. However, that does not mean, in our opinion, that it should be granted an exemption for property taxes. We fail to understand why a or moderate income person of low who pays property taxes should be required to subsidize � r9 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES March 28, 1979 Page 2 the residential living units of persons who must, of necessity, be well-to-do in order to afford living in the retirement home facility. We strongly believe that the local city assessors and boards of review ought whetheroe ornopermitted, taretirh ey retirement runder h meorhealthcarpresent efacilitysisto detrmine "charitable" under our tax laws. This determination is of course subject to review by the courts to avoid arbitrary or incorrect terminations. Senator Small's i bill would take this authority away from the local assessor and local board of review and make property tax status dependent solely upon the existence of a federal income tax exemption. This bill has the effect of delegating to Washington the authority to determine taxability of retirement homes. Further, as indicated above, this bill will have the practical effect of granting property tax exemptions to perhaps several retirement homes and health care facilities that require substantial financial means for their occupants. Thus, Senator Small's bill would in essence require a property taxpayer to subsidize the well-to-do. We do not think this is proper. In summary, we hope that you will vote against Senate File 406 for the reasons outlined above. Very truly yours, h a ek Cit Attorney bdw3/2-3 I�e��,s 415 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES WILL J. HAYEK JOHN W.HAYEK C. PETER HAYEK C. JOSEPH HOLLAND HAYEK, HAYEK & HAYEK ATTORNEYS AT LAW 110 EAST WASHINGTON STREET IOWA CITY. IOWA 62240 March 27, 1979 Senator Art Small State Senate State Capitol Des Moines, Iowa 50319 Re: Senate File 406 Dear Art: AREA CODE 310 337.9606 I am writing to you in connection with a bill which you are apparently sponsoring seeking to grant a property tax exemption to certain health care facilities and retirement homes. We in Iowa City have been involved in litigation with a local retirement home over the tax exempt status of that facility. The Iowa City Board of Review has determined that the Oaknoll Retirement Home is subject to property tax and we are currently seeking a resolution of the taxability issue in the courts. As I read your bill a retirement home or health care facility would be tax exempt for property tax purposes if the organization has been granted an exemption from federal income taxes. I strongly object to tying property taxation to the federal §501(c) exemption. We have dis- covered, for example, in our discovery proceedings in connection with our local litigation that the retirement home in Iowa City basically pro- vides retirement facilities for the well-to-do. For a person to reside at the facility a very substantial endowment payment must be made (from $17, 000.00 to $30, 000.00). Ten per cent of that endowment payment must be paid at the time the room contract is signed and the remaining balance is payable in full at the time the person moves into the apartment or three months, whichever occurs first. In addition to the endowment the retirement home resident must pay a substantial monthly maintenance fee, in the approximate range of $250. 00 to $350. 00 per month per person. In my opinion this very substantial endowment requirement plus the monthly maintenance fee limits accessibility in the particular retire- ment residence involved to the well-to-do. And yet your bill, because the retirement residence does have a federal income tax exemption, would exempt this facility from the requirement of payment of property taxes. I fail to see why low and moderate income persons who pay property taxes should be required to subsidize well-to-do persons who have the economic means to reside in a retirement residence of this nature. 677 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101REs Senator Art Small - 2 - March 27, 1979 I think it is interesting to note that in Iowa City, for example, the real estate owned by American College Testing Service is subject to property taxes even though ACT has been granted a federal income tax exemption. This is certainly as it should be because ACT is a commercially very successful enterprise. The fact that that organization provides support services to educational institutions should not mean that it is entitled to a state property tax exemption. My main objection to your bill is that it automatically grants tax exempt status to a retirement home or health care facility if that facility or home has been granted a federal income tax exemption. In my mind the two should not be tied together. Oaknoll Retirement Residence in Iowa City provides a wonderful facility for those elderly individuals sufficiently well- to-do to pool their assets together to provide pleasant and comfortable housing and supportive services. However, I do not believe that low and moderate income persons should be required to subsidize this facility. Your bill would produce this result and I therefore must state that I am strongly opposed to its adoption by the legislature. In closing, I would also like to indicate that there are no doubt many fine retirement homes and health care facilities which are truly charitable in nature and which are fully entitled to property tax exemptions under the present Iowa tax laws. I believe that local assessors and boards of review can distinguish between the facilities which are entitled to exemption and those which are not. Your bill takes that authority away from these local agencies and simply grants property tax exemption to any facility which is exempt from income taxes under the Internal Revenue Code. I see no reason why we should delegate this important determination to Washington. Very truly yours, John W. Hayek JWH:vb cc: >ty Council of Iowa City MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110INES City of Iowa Ci'r MEMORANDUM Date: March 27, 1979 To: Iowa City City Council From: John Hayek Re: Assistant" Attorneys Mayor and Councilmembers: 1 am very happy to advise you that I have employed two very excellent persons to serve as assistant city attorneys for the City of Iowa City. Mrs. Linda Cook will be joining the City's legal staff as soon as arrangements can be made. Mrs. Cook is currently serving as an assistant Polk County attorney in the Civil Bureau of that office in Des Moines. She received her BA degree from the University of California at Berkeley in 1967. She has received her doctor of laws degree from the University of Iowa College of Law in December of 1977. She is also a co-author of an extensive law review article appearing in the Iowa Law Review for January, 1979. Publication of an article of this sort fs as great honor and an accomplishment for a law student or young lawyer. We feel that Iowa City is fortunate to have a person of Mrs. Cook's caliber with our Legal Department. Mr. Roger K. Scholten will also be joining the City's Legal Department as soon as he passes the Iowa Bar in June of this year. Mr. Scholten is currently a third year law student at the University of Iowa College of Law and will be receiving his doctor of laws degree in May of 1979. He will also be receiving a masters degree in public affairs from the University of Iowa graduate college in June of 1979. His work for his masters degree is concentrated in the area of public policy analysis and administration. Mr. Scholten received his BA degree from Northwestern College at Orange City in 1976 where he graduated summa cum laude. Mr. Scholten has served as a law clerk with the Legal Department during the time that he has been attending law school and has impressed all of us as a very capable and intelligent person. Mr. Scholten's work at the College of Law has been of a high level as is reflected by his excellent grade point average. I feel that Iowa City is again very fortunate to have a person with Mr. Scholten's excellent abilities join our Legal Department. I am recommending that Mrs. Cook be employed at an initial starting salary of $15,500 per annum and that Mr. Scholten be employed at an initial starting salary of $14,500 per annum. I will be asking the City Council to approve these appointments by motion at your next meeting. In addition, Mr. Scholten has indicated a willingness to commence work on a part-time basis as a law clerk prior to his graduation from law school to assist us in working on several of the pending items, particularly housing code enforcement cases. In conclusion, I would like to again say that we are very fortunate to have these two fine people join our office. I would also like to thank the .:i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 2 Council for its support, particularly in permitting ,_ +^ o I� +W„ attorneys at this time. I am very happy that we do not this employment process again in just a few months. arrangement that we have made will save the City money better legal support to the Council and City staff. John Hayek. bdw2/10-11 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES City Of Iowa City MErA0RANQ'JM Date: March 26, 1979 To: Honorable Mayor and City Council From: Angela Ryan, Assistant City Attorney A(? 6� RH B Re: Suggested Changes in the Housing Occupancy and Maintenance Code On March 8, 1979, you received recommendations from the staff of the Department of Housing and Inspection Services regarding suggested changes to the Housing Occupancy and Maintenancy Code. I would like to offer my recommendations with regard to a few of the sections cited. 1. Section 9.30.2(4) Second Class Dwelling Unit. I would delete the following sentence: "After July 1, 2005, second class dwelling units will no longer be permitted in the City of Iowa City". An amortization provision has not yet been upheld in Iowa although it has been upheld in other jurisdictions for signs, junk yards and a few other uses under zoning ordinances. I believe this would generate more litigation than it is worth. 2. Section 9.30.4.J. Creation of dwelling unit sharing a toilet and a bath. As I understand this section, units which were created prior to the enactment of this amendment would continue to be illegal. If there is an interest in limiting the creating of second class dwellings, I would recommend the following: J. Creation of dwelling unit sharing a toilet and bath. No additional second class dwelling units shall be created after June 1, 1979. 3. Section 9.30.4.K. Location. I recommend the following language: "Every communal toilet and bath shall be accessible to the occu- pants of each dwelling unit without passage through another dwell- ing unit. It shall be located on the same floor or the floor immediately above or below the dwelling unit." 4. A. Minimum Rear Yard Requirements. While the yard requirements of the zoning code may overlap with the yard requirements of the Housing code, technically, they serve different functions. The zoning code establishes the yard requirements for new construction and additions and determines non -conforming status. The housing code determines whether a structure can be inhabited. Therefore, it would be possible for a structure to be non -conforming use, and therefore legal, under the zoning code, but not habitable under the housing code. The primary advantage of retaining this section is that it is easier to ascertain the applicable regulation at the time of construction of the dwelling under Chapter 413 by use of M MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES •� J 2 the Iowa Code Annotated than it is to ascertain the applicable yard requirements under old zoning ordinances. In the case of this provision, every dwelling constructed after 1924 should be in compliance under the housing code. My recommendation is to retain this provision, but include the words "hereafter erected" or "erected after 1924". B. Minimum Side Yard Requirements. This requirement is not entirely covered by the zoning and building codes. In the case of an older structure, it may mean that a particular room can only be used for a bathroom or storage and is not habitable. G. Ventilation. 2. Mechanical Ventilation. This provision creates a lower standard than State law which is expressly prohibited by Section 413.9 of the Code of Iowa. Section 413.20 specifies 15 air changes per hour rather than 2. 5. Section 9.30.5.G.2.c. I disagree that kitchens are not addressed in the present code. Section 9.30.5.G.2.a states "Habitable Rooms". Kitchen is included within the definition of habitable rooms, therefore, it doesn't need a separate provision. 6. Section 9.30.6.0. Ceiling Height. Section 413.9 states that the City cannot have a requirement that is less strict than State law. State law requires a seven foot six inch ceiling. 7. F. Basement space may be habitable. Number 3 as recommended would be inconsistent with Section 413.63(1) which states "seven feet high in every part". 8.• Section 9.30.9.CC. Hazardous Storage. This provision is Section 413.75 of the Code of Iowa. A building inspector does not make annual inspections and would not be in a position to check the location of storage of paint or gasoline. Therefore, I recommend its inclusion. 9. Section 9.30.10. Second Class Dwellings. I believe the following editing could be done: A. Permit Required. No person shall operate a second class dwelling without a permit. It shall state the name of the operator and the dwelling or portion of dwelling operated as a second class dwelling. If the second class dwelling is located in the same structure as a rooming house, a second class dwelling permit should not be required. Section C and D. I would use "who" rather than "that" in "persons that". MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -OLS MOINES E. Operator to Control Occupancy. No operator shall allow occu- pancy to exceed the number of persons listed on the permit and the occupancy record card. F. Nontransferability of Permit. Permits may not be transferred. The operator shall notify the Department of Housing and Inspection Services in writing within 24 hours of any conveyance or transfer of interest affecting the second class dwelling and the name and address of all persons who have acquired an interest. G. Relationship of Permit to Building Code. The issuance of a permit to any second class dwelling shall not signify that the dwelling conforms with the fire code, the building code, and the zoning code. The issuance of a second class dwelling permit shall not relieve the owner or operator of the responsibility for com- pliance with these codes. H. Applicability of Other Sections of the Housing Code. I would delete this section because reference is made in Section C that the applicable codes have been complied with. J. Suspension of Permit. Whenever the housing inspector finds that conditions exist which are in violation of any provision of the housing code, the inspector shall give notice in writing to the operator that, unless conditions are corrected within a reasonable period, to be determined by the housing inspector, the permit will be suspended. At the end of this period, the inspector shall reinspect the dwelling, and if he/she finds that the conditions have not been corrected, he/she shall give notice in writing to the operator that the permit has been suspended. K. Hearing When Permit is Suspended: Revocation of Permit. Any person whose permit has been suspended, or who has received notice of a proposed suspension may request a hearing before the Housing Appeals Board in accordance with the Iowa City administrative procedures ordinance up to ten days after the date of suspension. Upon receipt of notice of permit revocation, the operator shall cease operation of the second class dwelling in accordance with the provisions contained in the notice. 0. Fire Extinguishers. Fire extinguishers suitable for the occupancy and which are approved by the housing inspector shall be provided in every second class dwelling. Extinguishers shall be properly hung and maintained in operable condition at all times. P. Heating Units Fire Protected. In every second class dwelling served by a common central heating system, the heating unit shall be suitably enclosed with one hour fire resistive construction including all walls, ceilings, and doors, or such heating unit shall be enclosed in a room provided with a sprinkler system approved by the Fire Marshal. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES a jm111 4 R. Closets. In second class dwellings, no closet shall be con- structed under any stair case leading from the entrance story to the upper stories and such space shall be left free from encumbrance. X. Early Warning Fire Protection System. Every dwelling unit shall be provided with smoke detectors as approved by the Fire Marshal . . . Y. Sanitary Maintenance. The operator shall be responsible for the maintenance and sanitary condition of all public areas therein. AA. Hanging Screens, Storm Doors, Storm Windows. The operator shall be responsible for providing and hanging all screens and storm doors and windows whenever they are required under the provisions of the housing code. Screens shall be provided not later than the first day of June. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140INES -Ity Of Iowa MEMORANDUM Date: March 30, 1979 To: City Manager and City Council From: Michael Kucharzak, Director of Housing & Inspect. Serv. Re: Memo ChangesoinAthela Ryan HousingReceived Occupancyarch 30 egardinand MaintenancegSuggested Code This afternoon I received a copy of a memo prepared by Angela Ryan and included in the Council packets, offering "suggested changes" to the Housing Occupancy and Maintenance Code item scheduled for first reading Tuesday, April 3. Please allow me to offer some brief comments on each one of the enumerated points for Council's consideration: 1. Section 9.30.2(4) Second Class Dwellings. The Director is not concerned if the Council chooses to eliminate "after July 1, 2005, second class dwelling units will no longer be permitted in the City of Iowa City." 2. Section 9.30.4.J. Creation of Dwelling Unit... Director does not recommend changing the language since creation of Type III dwelling units have been illegal in Iowa City for some time by requirements of the Building Code. The exact date that they became illegal is not known to me, but it was sometime after the adoption of the 1956 edition of the Uniform Building Code. 3. Section 9.30.4.K. Location. I do not recommend a change in the language as proposed by the Housing Commission since I see no advantage to the wording as proposed by the Legal Department, and I see distinct advantages to the wording proposed by the Housing Commission, especially when the bathroom and toilet room are in different locations. 4. A. Minimum Rear Yard Requirements. I do not understand the recom- mendation of the Legal Department especially in the last two sentences I do not recommend the Council retain the minimum yard requirements of the Housing Code, since it will not be in the intent of the Council or the Ordinance to shut down existing dwellings because they may be deficient in side yard requirements. Should a problem arise, the City has a right to exercise State law, and enforce that at anytime they would like. B. Minimum Side Yard Requirements. The Director recommends following the advice of the Housing Commission in deleting this section since it is adequately dealt with in other parts of the Housing Code, Building Code, and Zoning Ordinance. G. Ventilation. Director does not recommend following the sugge- stions of the legal counsel since a typographical error we are MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIMEs 4 trying to correct was carried over from the State Code and it is impossible to change the air in a bathroom 15 times per hour with exhaust fans normally installed in typically sized bathrooms. 5. Section 9.30.5.G.2.c. Director does not recommend following legal counsel's advice but rather follow the changes as suggested by the Housing Commission since the requirement for ventilation is tied into the minimum natural light window requirements (9.30.5.E) which, in the case of kitchens, is no requirement at all. 6. Section 9.30.6.D. Ceiling Height. The Director concurs that the suggested change is less than State law; however, actual practice indicates it is a hardship to tenants and property owners alike and has been recommended for change by the Housing Commission. 7. F. Basement space may be habitable. Director concurs with the suggested changes in violation of State law and further suggests that the recommendation of the Housing Commission be followed since strict interpretation of the section has become a hardship to tenants and property owners alike. 8. Section 9.30.9.CC. Hazardous Storage. The Director recommends following the advice of the Housing Commission in deleting this section since the Fire Inspector, not the Building Inspector, is responsible for enforcing this section. The type of uses suggested here would require one hour corridors and transoms would not be allowed. Lastly, the problem of paint, oil, gasoline or drug storage is best controlled by the retail or commercial inspection process of the Fire Marshal rather than placing it in the Housing Code. 9. Section 9.30.10. The Director does not recommend making the suggested language change contained in A. Permit Required., but to follow the advice of the Housing Commission since the language for Type III Licensing is the same for Rooming Houses and Multiple Dwellings in other sections of the existing Approved Housing Occupancy and Maintenance Code. The Director agrees Council should make changes in language suggested in Section C and D. E. Operator to Control Occupancy. This is the same language approved by thLeal epartento be and multiple dwellingsgelsewheremintthe Code. Sinceo othere in roming ilsunosrecom- mendation to change them there, the Director does not recommend changing them here. F. Transferability of permit. Same reasons as E. above. Relationship of Permit to Building Code. Same reasons as in above. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 11011JES T 3 r.. H. Application of Other Sections of the Housing Code. Director concurs with this change. All other changes will have to be re - lettered accordingly. J. Suspension of Permit. Suggest no change for the same reasons as in E above. K. Hearing When Permit is Suspended: recommend no change for the same reasons as in E above. 0. Fire Extinguishers. Recommend no change for the same reason as contained in E above. P. Heating Units Fire Protected. Recommend no change for the same reasons as contained in E above. R. Deposits. Recommend no change for the same reasons as in E above. X'Earl y Warning Fire Protection System. Recommend no change for the same reasons as contained in E above. Y. Sanitary Maintenance. Recommend no change for the same reasons as contained in E above. AA. Hanging Screens, Storm Doors, Storm Windows. Recommend no change for the same reasons as contained in E above. The Director and the staff of the Department of Housing & Inspection Services apologizes to the City Council for the confusion that may well ensue as one reads the packets for this week, however, it should be noted that the staff did not see this memo until late Friday afternoon and therefore did not have the opportunity to discuss its contents and implications prior to the scheduling for City Council. The Director is hesitant to delay the adoption of these Code changes any longer since several court cases and appeals are pending that could be granted relief by the adoption of the suggested changes. In addition, the recodification of the Ordinance is going to significantly change the entire numbering sequence of the Housing Code which, if brought about during the process of adoption and prior to publication, would significantly confuse if not completely set back the adoption process. The Director suggests that if the Legal staff feels that additional language improvements can be made to the Code, that a comprehensive review of the Housing Code should indeed be made by the Legal Department and certainly the staff, the Housing Commission and perhaps the Council could consider those amendments at a later time. The Director further feels that if and when we get a court test on the Housing Code, there no doubt will be need for additional considerations by the City Council. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES TO: FROM: RE: City of Iowa City MEMORANDi DATE: March 29, 3117, Neal Berlin, City Manager �-'�A Mike Kucharzak, Director HIS Lyle G. Seydel, Housing Coordinator PA_ Public Housing Sites N The following information was received via telephone conversation between Lyle G. Seydel and Donna Martin, HUD, Des Moines. Based on the information provided at the meeting held with HUD officials on Thursday, March 22, tentative approval for sites, number of units, was obtained: Site No. Address �f A Approval 1 333 South Lucas 6l4 4X�/,rP,noq ) 1 - four bedroom SFD 2 900 Block North Dodge �,/- 9 � � �- 1 duplex 4 -bedroom Yom/ 3 each side 3 Virginia Street ROW/00 A Ua gyp_ y 1-SFD 4 -bedroom 4 Vacated F Street Cho &�""""fA n♦ ` AXai.t' /1 2 SFD 9 -bedroom each 5 Vacated Harrison Street �o Not Approved 6 Grant Court ROW (64 fie, )/1� 2 SFD 3/4 -bedrooms each 7/8/9 Pepperwood Addition U .� Not Approved 10 Lot 2 Block 2 Braverman Center Units �b� uq ( � t 3 Bedrooms each* *tentatively approved based on submission of an adequate site plan. 11 2700 Block Muscatine Avenue MF 8 Units* *tentatively approved subject to submission of satisfactory site plan. 12 Orchard Court - No decision at this time. J Looks doubtful. However, the option on this does not terminate until the 18th of April. The above information will be confirmed in writing when a final decision is reached on Site #12. In view of the above, necessary action will be initiated to inform the owners that the options on Site Nos. 7/8/9 will not be renewed and site #10 will be renewed and payment of $500.00 will be made on Friday, March 30. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I10rnES ME Neal Berlin, City Manager Mike Kucharzak, Director NIS March 29, 1979 Page 2 Site #11 - the owner will be notified of option extension and a Payment of $1,000.00 will be Paid on March 30. Extension and Payment of option fee will extend these options to July 31, 1979. LGS/cf MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOLRES � City of Iowa CK MEMORANDUM Lv' DATE: March 28, 197 t ITO: Neal Berlin, City Manager FROM: Dennis Kraft, Director of Planning & Program Development RE: Areawide Housing Opportunity Program Subsequent to an evaluation of the East Central Iowa Council of Government's (ECICOG) proposal to prepare an areawide Housing Opportunity Plan (HOP), I have come to the conclusion that it does not appear to be in the best interest of the City of Iowa City to have one conducted this year. At the present time, I do not have a clear indication as to who would benefit from the HOP and who would pay for it. Clearly additional information is needed on the advantages before I could make an affirma- tive recommendation on this program. You are well aware of the present staffing status of the department. With seven or eight new staff members starting within the next two to three months, I do not have surplus staff time to work on and monitor a project such as the HOP. Higher priority assigned tasks are going to utilize all of the available staff time for the next six to nine months at a minimum. As near as I can determine, the lack of a HOP will have no impact on Iowa City CDBG funding at this time. The Small Cities application has already been submitted and will be funded or rejected without benefit of bonus points for a HOP. It appears that from the Federal level the purpose of the HOP is to solve central city housing and employment problems. The theory behind it is that jobs have moved to the suburbs and lower income and minority employees have not been able to find housing in these suburbs and therefore are denied reasonable employment opportunities This certainly is not the case in Iowa City. First of all, we are not a large enough metropolitan area to have this even be a problem, and secondly, we have a nearly ubiquitous distribution of minorities in the community as of this time. A HOP is conceivably a solution for a problem that doesn't exist. There was also some discussion of the creation of an areawide housing authority. Once again, there was not enough information to determine who was going to be running the housing authority, or more importantly, whether or not there is even such a need for an authority. At the present time, Iowa City provides this type of service not only to Iowa City residents but to some outlying communities including Riverside and Coralville. It would appear to me that if additional communities were to be included in some kind of subsidized housing program that the expansion of the Iowa City operation is another alternative which should be evaluated. What I'm saying here is that once again additional research and information needs to be put together before I could possibly make an affirmative recommendation on the creation of an areawide housing authority or a recommendation that would result in the allocation of City staff time to foster such a program. I have discussed the subject with the Cedar Rapids Planning Director, Don Sayler, and he has indicated that they have a neutral position on the subject of the HOP. He also indicated to me that if our representatives on ECICOG take a position on it to please let him know and that they will be happy to work with us on this project. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES r401RES Neal Berlin 1 -March 28, 1979 Page 2 In summary, if additional information can be provided on the merits of such u program within the next six to nine months, it is possible that I might be in a Position to support such a proposal in subsequent years. At this time I am in Opposition to MICOO preparing an areawide HOP. If you would like further information on this or a more detailed explanation, I would be more than happy to provide it to you. DK/ssw MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES IIOIMES r `-- City of Iowa City pp DATE: March 26, 1979 TO: City Council FROM: Paul Glaves, Development Coordinator o RE: Washington Street When we last discussed Washington Street with the City Council, the staff suggested that Washington Street between Madison Street and Capitol Street be replaced for its full length. This recommendation was based on the fact that the Madison Street intersection was being rebuilt as part of the River Corridor Trunk Sewer project at approximately the same time as the eastern 120 feet of this block of Washington was being rebuilt as part of the CBD Streetscape Improvement Project, Phase II. The staff has now prepared a cost estimate to replace this portion of Washington Street. Attached to this memorandum is a copy of the cost estimate. This estimate includes: A. Removal of the existing pavement. B. Replacement of the pavement with a 2 -lane (28 foot) street, with one lane traffic each way but with no parking on either side. C. Installation of sod between the new pavement and the existing sidewalks on both sides of the street. The cost, as shown on the attached estimate, would be approximately $25,000. The above detailed improvements should be all that the City undertakes in this block. The University should be expected to install additional land- scaping and amenities to complement the City -provided improvements. PG/ssw Attachment MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIHES 1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES COST ESTIMATE To repave Washington Street with 28' paving from a point 120 feet west Capitol Street to a point 20 feet cast of Madison of Street, if done as part of larger contract. Demolition and Site Prep: 180 ft. x 61 ft. = 10,980 sq. ft. = 1,220 sq, yd. 1,220 sq, yd. @$6 = $7,320 Repaving: 180 ft. x 28 ft. = 5,040 sq. ft. = 560 sq. yd. 560 sq, yd. @$24 = $13,440 Sod: 180 ft. x 76 ft. = 13,680 sq, ft. less paving -5,040 sq, ft. = sod area = 8,640 sq, ft. 8,640 sq. ft. @15¢ = $1,296 TOTAL COST = $22,056 +2 206 10% 24,262 contingency MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1315 Whiting, Ave. Ct. Iowa City, Iowa 52240 March 16, 1979 Mr. Richard Plastino Public Works Department Civic Center Tow., City, Iowa 52240 Dear Mr. Plastino: I do not have any tried and true resolutions for the problems the city encounters in moving traffic and at the same time safeguarding the street parking which many of us assume is our right. I applaud your willingness to take action and believe you are moving in a responsible manner to make sure that as this year, summer :Incl then next: winter* approach we won't face such traumatic reactions. Basically streets are for moving traffic. Parking is the responsibility of the landlord. However I cannot argue with the fact that at times a landlord may not even have the option of buying additional space for his tenants. At the same time there should be a sense of responsibility on the shoulders of the landlord and prospective tenant to acknowledge the problem. If we keep the regulations intact during the spring and summer and as we approach another academic year at the University starting in fall 1979, that will force all of us to consider alternatives for the parking of our cars, as residents and as guests in any given part of the city. I noted with interest the recent front page news story of a man who has trouble parking in the area of Prairie du Chien Rd./ Caroline Ave. 1 helieve each such specific need should be dealt with individually. It should not necessitate a removal of all NO PARKING signs on any given streets. Thank you for being willing to make solid proposals at this time, rather than waiting for I our outcries next January) i Jen Madsen �66 MICROFILMED BY JORM MICROLAB CEDAR RAPIOS•DES MOINES "City of Iowa _ r� t. Date: March 28, 1979 To: Neal Berlin and City Council From: Dick Plastino, Director of Public Works Re: Ditching Procedures -- Council Referral This coming summer the Street Division does plan to do some ditching work. Generally the ditch will be 2 to 3 feet deep. We will try to put as gentle a side slope on the ditch as possible within the existing right-of-way. We are not anxious to repeat the Rohret Road situation and we will make strong efforts to avoid this in the future. jm3/20 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 6s7 City Of Iowa CI If MEMORANDUM Date: March 29, 1979 To: Neal Berlin and City Council From: Eugene A. Dietz, City Engineer Re: Ralston Creek Village (a large cale residential development located south of Burlington Street, east of Gilbert, and west of Van Buren) Ralston Creek Village, an LSNRD composed of three apartment buildings, will be discussed by Council at the April 3 formal meeting. It is the opinion of Public Works that two problems surround this proposal and very definitely make the complex undesirable as proposed. These two problems are briefly: 1. The developer is proposing that two buildings be located over a 42" trunk sanitary sewer which carries flow from the major portion of east Iowa City. 2. The developer has received permission from the Board of Adjustment to park vehicles very close to the bank of Ralston Creek. These cars will be damaged and/or floated away during flooding conditions certainly more frequently than the "100 -year storm". The following paragraphs attempt to more thoroughly define the two problems and perhaps suggest a solution to them: 1• Trunk sewer -- In approximately 1971 a major trunk sewer was built through this area. The City obtained an easement which gave the Property owner permission to construct buildings over the top of the sewer. The easement further held the City responsible for any damage to the buildings which might be caused as a result of the City's negligence (a rather all-encompassing clause). Obtaining an easement of this type was not a wise move by the City, but it did happen. One can only speculate that the construction contract moved more quickly than land acquisition and for some reason the City was reluctant to condemn. In any event the City is now in the Position of watching a building being constructed over the top of one of the main trunk sewers in the community. This is intolerable. In twenty, thirty or forty years the sewer may sustain a failure and it is probable the City will pay for not only the sewer repair but for damage to the building. There are five alternatives: a. Negotiate a clear easement -- This could be attempted but the Planning and Zoning Commission was not successful in asking the developer to reorientate buildings so that they would not be over the sewer. It seems likely that the developer will have to maintain a high density on the site to maximize invest- ment potential; MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MO RIES , �'N b. Condemn an easement -- As with the previous alternate, condem- nation of an easement will render the site less valuable. It is possible that the cost of condemnation for only easements may approach the cost of acquiring the entire parcel; C. Condemn the entire parcel -- The estimated cost of this option is thought to be $200,000 - $300,000; d. Allow the buildings to be constructed as shown; and e. Relocate the sanitary sewer -- The cost of this option is estimated to be approximately $81,000 (this assumes no costs for easements). The above alternates, all clearly difficult choices, are compounded by other factors -- the same 42" sewer runs through other property between Ralston Creek Village and Burlington Street which is potentially developable; the same 42" sewer bisects the parcel of land which we recently forfeited to the Rock Island Railroad Company; and the same 42" sewer lies directly beneath the proposed University of Iowa Credit Union Building at the corner of Van Buren and Iowa Avenue. I am aware that there do exist some structures over the sewer upstream from the Credit Union parcel and other potential problems may not have been discovered yet. I don't propose to offer solutions to each of these problems since the exact nature of each varies somewhat from the Ralston Creek Village matter. However, the problems are interrelated and therefore you need to be aware of their existence. 1 2. Board of Appeals -- The City Floodplain Management Ordinance pro- vides that nothing can be located in the floodway of the creek (the floodway is a 100 foot wide section along the creek) with only a few exceptions. One of the exceptions is that parking areas can be located in the floodway provided they are no closer than approximately 33 feet to the stream bank. Parking can be located closer than 33 feet if a Special Use Permit is obtained. This Special Use Permit was meant to provide for unanticipated eventualities that might occur. For example, if one side of a creek was very low while the other side of the creek was very high, it would not make any sense to prohibit parking next to the creek bank on the high side. Unfortunately the Board of Adjustment recently granted a Special Use Permit to the developer of Ralston Creek Village in an area s which floods easily. The Floodplain Ordinance states that there are conditions that always apply to the granting of a Special Use Permit. A few of these that relate to this matter are as follows: (1) The purpose of a floodway is to prevent water from being backed up more than one foot higher then it otherwise might be. With cars parked in the floodway it is difficult to see how floodwaters will not be backed up upstream. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIn Es 3 (2) In granting a special use permit the Board of Adjustment is directed by the ordinance to consider the following factors: a. The probability that materials may be swept onto other lands or downstream to the injury of others. b. The susceptibility of the proposed facility and its contents to flood damage and the effect of such damage to individual owners. C. The availability of alternative locations not subject to flooding for the proposed use. It is absolutely certain that car owners will sustain damage to their vehicles. In my mind the Board of Adjustment has made a mistake in granting of this variance. The Board was shown slides of the 1972 flood in which this entire area is clearly shown to be under water. The Special Use Permit still has to be approved by the Iowa Natural Resources Council, but discussions with the INRC staff reveal that they expect the local agencies to fully study the implications of a special use permit and that they will generally concur with the local agency. In summary the City is faced with an undesirable development. The development is located in the floodplain of Ralston Creek and parking is being allowed in the floodway of the creek. The development has major structures located over a trunk sanitary sewer. Part of the problem results from past actions by the City and part of the problem results from present action by the Board of Adjustment. Aside from being glad that I didn't work here in 1971, I do have some thoughts about the problems involved. My recommended procedure is as follows: A. For Ralston Creek Village, authorize staff to obtain a design for rerouting the sanitary sewer at an approximate cost of $81,000. Because this procedure would create a certain benefit to the property owner, it should be clearly understood that we will require non - buildable easements for this relocation at no expense to the City. There is undoubtedly a good argument to condemn the entire parcel since it may be desirable to purchase a portion of the property along the creek for flood protection at some later date. However, the channel improvement is a separate project and should be able to stand the test of cost/ benefit independent of this problem. Furthermore, none of these solutions have been budgeted, making the lesser expensive one somewhat more desirable; MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES a B. Direct legal staff (as time and schedule allows) to discover our position on sewers in the other areas. It is not, in my opinion, necessary that the sewer be relocated in all instances. In some cases it may be possible to condemn easements or possible to win a lawsuit if we do nothing at all; and C. Override the Board of Adjustment's Special Use Permit approval for allowing parking in the flood plain. We could write a letter to the Iowa Natural Resources Council asking that they not approve the Special Use Permit. The feature problem with this is that we would be asking a State agency to correct a mistake made by our own local agency. This recommendation would require that the owner reorientate his buildings which may cause some major changes in plan as submitted. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES Date: March 26, 1797 To: Neal Berlin and City Council From: Gene Dietz, City Engineer Re: Tanglewood/Ventura Specia Assessment Project On March 6, 1979, the City Council held a public hearing for the Tanglewood/ Ventura Special Assessment Project. Unfortunately, I was not able to attend that meeting and therefore missed an opportunity to provide answers to many of the questions that were raised. I will attempt to do so with this memorandum. I. Why wasn't the streets paved when the subdivision was annexed to the City; and since the mistake was made, shouldn't the City pay for more of the cost? Answer: The implication of the question is that if the streets were paved when the property was annexed, the original owners would have had to pay the assessment thereby relieving the burden from the present property owners. Actually, this type of logic is flawed. Perhaps the streets should have been paved upon annexation but I assure you that the cost of the work at that time would definitely have been added to the selling price of the properties. The price, of course, would have been cheaper back then because inflation has taken its toll over the past years. The price for each assessment today is the same as it would have been ten years ago compounded by inflation. Another factor that probably made the aspect of a special assessment unattractive could have been the lack of structures on the lots. The State Code provides that the assessment cannot exceed 25 percent of the valuation of the lots including the value of the assessment. By waiting until this point in time, only two lots (both unimproved) have a deficiency which the City will have to pay for. A major issue revolved around why the City staff could not meet the homeowners half way and provide a scaled down project. Answer: The Engineering Division has significance reduced the cost of this special assessment project in several ways. First of all, most new subdivisions in Iowa City are built with streets having a 28 foot wide pavement. Secondly, all new standard subdivisions in town have sidewalks on both sides of the street. Elimination of the sidewalk and narrowing the pavement to 25 feet had the effect of reducing the special assessment project by $25,000. In addition to reducing project costs, the Engineering Division recommended to Council that the design fees as well as the default fund be absorbed by the City. This is an additional $20,000. Therefore, the staff has recommended a program which reduced by $45,000 the amount of legitimate costs that are assessable in a project such as this. In other words, these project costs were limited to approximately MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES IIOIRES $85,000 whereas, we could have legally assessed as much as $130,000 on this project. Why can't the project be limited to drainage construction only? Answer: Providing drainage for this area would improve the road conditions significantly. However, it is my opinion that just to provide drainage could cost from 30 to 50 percent the cost of the proposed assessment. There exists no ditches and the right-of-way is extremely narrow (approximately 50 feet). To provide proper drainage and ditching it would be necessary to regrade the entire right-of-way. When that is complete we still have only a gravel road with ditches. Without having exact figures to quote, it is my contention that house for house the Street Department spends more money on property owners living on gravelled streets than they do for homeowners who have paid to have concrete streets for which they pay higher property taxes. Even though the residents complain of inaction by City crews, grading is performed on gravelled streets several times a year. How many times have you noticed City work crews performing work on the street directly in front of your home? I submit that you don't see them as frequently as residents of Yocum's Subdivision, even though I am sure your taxes are higher. 4. Why not put a pavement in that is less than 25 feet? Answer: The implication of this question was that there are only approximately 11 homes served by this assessment and therefore the pavement could be narrower. Actually, there is a great deal of land that could in fact be serviced by Tanglewood Street both to the north and south of Yocum's Subdivision. If the area is improved via a special assessment, in all probability it will make these areas around Yocum's Subdivision more attractive to build upon. The end result will be that in all probability there will be a great deal more homes serviced by these two streets. From a street width standpoint, I see very little difference between Yocum's Subdivision and any new subdivision as being subdivided today. We have in fact reduced the paving width somewhat from our normal standard in an attempt to improve the probability of the assessment being completed. S. Why doesn't the City maintain the roads better since the contractor that installed the sanitary sewer ruined it? Answer: I was not present in Iowa City when this sanitary sewer system was installed in the area. However, even if the road was disturbed to some extent during construction, it is difficult for me to believe that over the course of five or six years the condition of the road differs significantly today had there been no construction of the sanitary sewer line. There is no evidence that proper ditching ever existed on the road. Regardless of what happened five or six years ago, the fact remains that this is a dirt road and the best way to improve it is via a special assessment paving project. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS- DES MOIRES Answer: The City Council has the prerogative of reducing anyone's assessment without making a blanket reduction for everyone. In other words, if the City Council elects to reduce the Jensen's assessment for particular reasons, you may do so. This does not have to affect anyone elses assessment nor can it be added to other property assessment. Whatever the Jensen's assessment may be reduced would have to be paid for by the City. However, before you make your decision on this subject, I would like to provide some more facts. The average assessment in this subdivision is high. The primary reason being that the average home site in this subdivision is MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 6. Why didn't the City contact the property owners prior to spending time and money toward surveying the property? Answer: This project was not initiated by City staff but by property owners signing a petition in the area. I have little doubt in my mind that the all residents in the area knew that an assessment project was forthcoming. Having listened to the tape the of meeting of March 6th, I believe the person raising the question even stated that he refused to sign the petition that was circulated. There is nothing in the ordinances or code that require that anyone agree with a special assessment project. We do, however, have a in the policy City administration that we require a petition from a majority of the property owners in the area just to show good faith. With that good faith in hand, petition a budget established by City Council, we proceeded to survey and draw up plans and specifications for the project. We presented those in November, 1978. Prior to this point in time we could have provided rough estimates only for each of the property owners. It was indeed necessary to perform the amount of work completed prior to having a group meeting. 7. The City doesn't own property for the sewer nor do they own the property to pave the road. r Answer: This question has been raised in the past and in the opinion of the Engineering Division and Legal staff, it has no merit whatsoever. There is in fact a recorded plat at the courthouse which shows a Ventura Avenue and a Tanglewood Street. There aren't any legal papers that have been recorded which convey this property to the City; but through its +; use and the plat is recorded there is very good evidence that it does in fact belong to the City. However, Max Yocum has submitted this allegation in the recent past and to p alleviate any problems with the special assessment process, the Legal staff has begun a title quiet action to determine ownership. The schedule of the hearings, etc., have been gauged so that the results of the quiet title action would be available prior to awarding a construction contract. 8. Many of the assessment are extremely high. Cannot the City reduce them especially for individuals such as the Jensen's who are about to go onto retirement. Answer: The City Council has the prerogative of reducing anyone's assessment without making a blanket reduction for everyone. In other words, if the City Council elects to reduce the Jensen's assessment for particular reasons, you may do so. This does not have to affect anyone elses assessment nor can it be added to other property assessment. Whatever the Jensen's assessment may be reduced would have to be paid for by the City. However, before you make your decision on this subject, I would like to provide some more facts. The average assessment in this subdivision is high. The primary reason being that the average home site in this subdivision is MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES approximately one-half acre. Since the home sites average larger than 20,000 square feet, they are bound to have an assessment which is higher than it would be for a normal building site in Iowa City which is probably around 8,500 square feet. The simple fact of the matter is that with these large lots, there has to be more street. The Jensen's for instance, own two lots in the subdivision. In combination, they have 1.15 acres out of the 6.6 acres in the subdivision excluding the street right-of-way. We did recognize that the potential use that the Jensen's and the Grell's have for the project is limited. Therefore, we used a different procedure for spreading the assessments in this project. Normally the staff uses a procedure called the "band method." In this instance we used what is referred as "average front -foot method. In the case of the Jensen's, their assessment was reduced by approximately $1,500 by using this different method. Furthermore, if the sidewalks and 28 foot wide pavement were used in this project, the assessment for the Jensen's would have increased from $9,049 to $13,800. Therefore, regardless of what was stated at the public hearing, I believe the Engineering staff did use a certain amount of compassion when composing the special assessment project. I would not try to suggest that the Jensen's would take advantage of the situation, however, even with the way their house is situated on the property, it would be possible for them to subdivide their lot and provide an additional lot which would have access to Ventura Avenue. There exists the potential for the City to pick up a portion of their assessment which could directly improve prospects of subdividing their property. This factor is true of other lots in the subdivision as well. The answers to the above questions may in all probability appear to be "hard line." However, I perceive my responsibility to provide you with as much factual information as possible regarding the circumstances of this project. With this information in mind it is entirely proper and correct for Council to take into account the emotional issues which surround any project such as this. Therefore, after reviewing Mr. and Mrs. Jensen's Position you feel that their assessment should be reduced by a certain amount, please provide me that decision and we will complete this project. There is, however, no real justification for reducing any of the assessments from a technical standpoint. I would be happy to discuss this information with you at an informal session at your direction. bdw MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140114ES City of Iowa Cit, ' MEMORANDUM Date: March 29, 1979 To: City Council From: Linda Schreiber Re: Aids and Alternatives for Spouse Abuse This memo describes AASA's programming efforts and addresses its proposal for funding a spouse abuse center. Coordinator's Function Kissel's duties are to coordinate services for a client. She acts as an advocate by explaining the options available to the client and following through to see that a client is reaching the objectives that she has chosen for herself. Many cases involving spouse abuse are predictable and cyclical, Kissel commented. Patterns and similarities exist. Her responsibility is to describe some of these events to a client who is experiencing emotional and physical trauma. Armed with this information, the client is better able to make an objective decision regarding her life and her children. The biggest reason women do not leave is the fear that they will be harmed or the fear their spouse will commit suicide that he has. threatened. These women are frightened, but too frightened to leave and they don't want the responsibility of suicide. Kissel's role is to inform the client of the threats and also advise them how to handle these situations. When not threatened with the safety of her own life, the client is better able to think logically. The power is adjusted. Some women just are not able to take a stand to adjust the power. Some will go to whatever length necessary to protect themselves. Kissel does not feel protection is totally available from Social Services or the Police. Johnson County Department of Social Services is Services licatwill do fon client and what is actually done. haOft nSocial r arent statements are made about is the case of who screams the loudest. Clients are not always assertive and many don't know the right questions to ask. "I explain their options and accompany them to be sure they get the support." This is a big down time in their life, they are not always thinking clearly. Procedures at Social Services don't provide the smoothest path. Kissel asks clients what would you like to happen down the road? Get out or continue to try. She gives information only. It's the client's decision. The clients tell Kissel what they want to do and she helps plan to get the client self-sufficient. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IdDINES Kissel feels that parents may manipulate children if present. Occasionally child abuse is also a factor- however, she feels Social Services is unlikely to prosecute. DDS investigates but there are things that parents can get away with like heavy spanking where no torture is evident. Kissel helps coordinate the child's educational needs as well as the parent's needs. Occasionally she arranges rides for the children to elementary schools. Kissel receives an average of 20 to 30 phone calls for information a month. Of these, an average of 8 or 9 become new clients each month. It is not always necessary to move people out but Kissel is concerned about safety. Kissel typically receives calls from clients, employers, and other agencies reporting cases of spouse abuse. She has also received calls from abusers requesting help for their problem. Usually the calls are from women who want an appointment to discuss what's happening to them and the options available. Kissel dispenses knowledge and tells the client what is available locally, in the state and nation. Incidents are recorded by date. This semester she has two practicum students to assist as there are too many calls for one person now. Kissel has developed support groups. Members representing different backgrounds meet to assist clients as it is needed. Often Kissel arranges travel for a client. So far she has been successful with the University ride board. Many clients don't have very much money. Volunteers occasionally help with travel if possible. Previous clients who now are settled become volunteers. Kissel's personal friends have volunteered their homes for individuals in need, but she is concerned about the danger. Clients are usually housed by volunteers for a period of time under a week if they choose to leave town. Sometimes if a client chooses to i stay in town it takes longer to coordinate housing, counseling, employment, it services and legal services. These clients may stay with a volunteer as long as one month. About 2/5 of Kissel Is clients receive ADC. ' Counseling for women and children is available at the women's center. Usually the counselors are professionals who have returned to a graduate program for further studies. Kissel reported the churches are becoming more involved now through donations of food and clothing. These supplies help the volunteers. There is still ground work to be laid there. "The more I help the clients now, the less need there is for assistance later," Kissel contended. "Some take longer, then they are solid." Setting up a household when you don't feel well requires endless coordination. The situation would be much easier for clients if the husbands would choose to leave the MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 14O1firS I✓ residence. But in situations of spouse abuse that is not often the case. Board's Functions AASA Board resumed some administrative functions recently, like the Speaker's Bureau and fund raising, so Kissel could spend her efforts with clients. The Board now has two functions. The typical ones: publicity, fund raising and recruiting and training volunteers and assisting with administrative functions. They feel Kissel was being Pulled too far. The Board feels her strengths lie in direct services to clients. The Crisis Center also helps fill the gaps by distributing effortsfor a information and shelter. Kissel ndlher BeBoard oardare concerned about tthe shelter. The CETA grant which funds Kissel Is salary expires in May, Requirements For Federal Funding Kissel stated that a shelter was one of the requirements to qualify for federal assistance. She does not feel the availability of the Women's Emergency Center meets that requirement because it is administered by another agency. Another requirement is 24 hour phone coverage. AASA is developing formal agreements to provide this coverage. Another requirement is support from local government. Some of the problems Kissel encounters without a shelter locally available are: transporting clients to and from employment, school, attorneys and courts is to much to request from volunteers. costs are not covered by Johnson County Social Services until client is a resident of this county. Long distance calls costly, more difficult to get settled locally if client wants to stay in Iowa City. Statistics A complete year's statistics are being prepared by AASA staff for Council review. Attachments The Program Goals and Letters of Support contained in the CDBG tach Gardner, Women's Emergency Center,tCeda Cedaris a and my memo tot the Council concerning that facility. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES a Miscellaneous The Department of Planning & Program Development is undertaking an Environmental Review of this proposed project. This review process will include a description of the project and its effect on such items as: (a) project description, project site, project steps and time stages, resources, contractual guarantees, organizations involved, physical construction, if applicable, area to be served and project construction, if applicable, (b) project goal; (c) environmental qualities (physical environment, wildlife and natural + areas, surrounding land uses and physical character of district); (d) intrastructure and demand for these services; (e) air and water 1 pollution; (f) other physical environmental factors; (g) community facilities and services; (h) employment centers and commercial facilities servicing the site; (i) socio-economic, racial, ethnic Jj) characteristics income; (j) aesthetic environment (relating to structure and surrounding neighborhood); (k) project initiated environment alterations; (1) project alternatives considered; (m) steps planned to minimize adverse impacts; and (n) individuals involved in planning. In the next funding cycle the Committee on Community Needs should forward proposals concerning human services to appropriate agencies for review and comment prior to its recommendations to Council and funding allocations. j The residency requirements for assistance may need to be discussed i! with the Department of Social Services. Perhaps legislative action would be an option if this requirement lacks validity. I, I hope this information answers your questions. Please let me know if you have additional questions. f MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES the following is a report on the number of battered women seeking assistance in Iowa City. This was taken from the raw data of the School of Social Work student Annette Fries -Mundy. 1777 - 1978 DEC. JAN. FEB. MAR. APR. MAY CRISIS CENTER 19 7 6 9 10 7 OSS/ADULTS 8 4 3 3 1 1 ALCOHOL AND FAMILY COUNSELING 9 1 0 2 0 4 COMMUNITY MENTAL HEALTH 0 0 2 1 1 1 EPISCIPAL CHAPLAINCY 1 0 0 0 0 0 A.A. 3 0 0 0 0 0 LUTHERAN SOC. SERV. 1 (dropped out of study but estimated 1/5 of caseload involves battered women) AID AND ALTERNATIVES JUN. JUL FOR VICTIMS OF SPOUSE ABUSE PROGRAM 7 0 5 7 7 8 6 51 CLIENTS SEEN NUMBER OF CHILDREN OF WOMEN SEEKING ASSISTANCE THROUGH OUR PROGRAM 3 0 9 18 9 22 5 41 NUMBER OF -CALLS RECEIVED BY THE SPOUSE ABUSE PROGRAM FROM RELATIVES AND FRIENDS OF VICTIMS, EMPLOYERS, COUNSELERS, HOSPITAL STAFF, LAWYERS, AND SERVICE PROVIDERS REQUESTING INFORMATION AND/OR ASSISTANCE 12 6 22 19 25 21 21 9 NUMBER OF WOMEN AND CHILDREN SEEN EACH MONTH NEEDING rEMPORARY SHELTER E 0 0 8 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MoIMEs 16 6 8 11 6 March 10, 1979 Kristi Kissel Women's Resource and Action Center 130 N. Madison Iowa City, Iowa 52240 Dear Kristi. Several inquiries have been made to the Womens Emergency Shelter in regard to the services available to abused women of Johnson County. I believe it is appropriate to let you know what answers we have given to these questions. The Womens Emergency Shelter has a mandate to serve the residents of a six county area, Iowa, Benton , Cedar, Jones, Linn and Johnson Bounties. We have actually served a much wider area, having had residents from Blackhawk, Marshall, Tama and Keokuk counties and from the states of Wisconsin and Ohio as well. Our services continue to be available to Johnson County residents and are especially appropriate for those women who need to leave the geographical area. We have so far been able to accomodat-e each request for shelter made to us. On occasion, it has been necessary to place a woman in public accomodations until we were able to transfer her to the Shelter proper. We can also pay for accomodations outside our immediate area, such as in another county, until we are able to transport her to the Shelter. Linn County has reimbursed us for emergency shelter for those women eligible j by income and residency for Linn County General Assistance but not every county has assisted in this way. For those cases, grant money has been used to secure emergency, over -night shelter. Increased awareness of availability of shelter by social service agencies, law enforcement bodies and the general public may raise requests for service beyond our capabilities. We have provided service to only seven families from Johnson County. We believe this number is a small portion of the actual number of women needing shelter. You, I am sure, have more realistic data to indicate need, when this question is raised. I am certain that not every woman you have helped would have wanted or been able to use our shelter instead of the volunteer service you have provided. For those Johnson County families that we have had in Shelter, there have been problems with commuting to jobs, school and day care. One of the referrals that we had from you was not able to return to the Shelter from Iowa City because of had weather. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES As you are aware, our program has been funded by the State Department of Social Service until June 30, 1979 -and by the Hall Foundation until October 1979. We have no certain continuation of funding beyond that time. We do have hope of securing more funding. As to whether Johnson County should have a shelter -apart from ours, we must return the question to Johnson County for an answer. Should such a shelter be established, I want to assure you of our support, cooperation and interest. Congratulations on the excellent service you have provided to this point. cc: Linda Scribner Sincerely, Martha Garner, Coordinator Womens Emergency Shelter MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES City of Iowa Cif MEMORANDUM Date: February 23, 1979 To: City Council From: Linda Schreiber Re: Women's Emergency Shelter in Cedar Rapids The Council had several questions regarding the Women's Emergency Shelter in Cedar Rapids at its January 24 budget hearing. Their questions are: Is the Shelter in Cedar Rapids regional? Yes, it serves individuals from Benton, Cedar, Iowa, Johnson, Jones and Linn Counties. The•Shelter's admission policy states that the Shelter "will provide shelter for any woman as a refuge from an abusive situation or potentially abusive situation, and for children of that woman". "Abused women will be admitted on a temporary, emergency basis until a more complete intake process determines the appropriateness of a referral." 2. What areas are served? (See above) 3. Does the Shelter have priorities as to who is served first? No - see #1 f li m Culp... ' 1%,i 4. Was AASA (Aid & Alternatives to Spouse Abuse) denied funding because a shelter is located in Cedar Rapids? Ron Larson, Dept. of Social Services, did not think so. Perhaps AASA did not meet some of the grant qualifications or perhaps its funding request was higher than the allocations. $60,000 was divided among four cities. $15,000 grants were given to 4 cities: Sioux City, Clinton, Decorah and Cedar Rapids. 5. Does Social Services reimburse for Johnson County residents? Reimbursement can be made in two ways. The individual may pay themselves if possible or the County can reimburse through the County Poor Fund if an individual meets income guidelines. Federal regulations do not permit the use of Title XX monies to be used to provide shelter. Larson feels this guideline may be changed in the future. The costs for shelter are: $5/day for room and board, $35/week; $21/week per child, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1.10InES 2 6. Does the Shelter have income guidelines or a sliding fee? i See q5. A sliding fee is available for counseling. 7. What is the capacity at the Shelter? Since its door were opened in November, no one has been turned away. The Shelter has some flexibility with beds to allow residents to be housed. As yet a maximum capacity has not been determined because the Shelter has not been filled beyond its capacity. The capacity is flexible depending on the size and age of person - up to 14 people have been housed previously (8 children, 6 women). 8. Staff. The staff includes a professional psychologist, the director and 3 part-time workers (actually work full time). The director and part-time employees counsel clients and act as problem solvers. Three part-time employees direct the Center's ! activities for the children's programming, volunteer activities, and follow up. Their credentials and experience are relevant to their respective functions: children's programming - director of Montessori school in Cedar Rapids; volunteer activities - advanced degree in employment counseling for women; follow-up - experience working with migrant workers, HACAP employees and CETA. i 9. Grant $14,000 State, $56,000 Hall Foundation. A total budget of i$62,000. 10. How were needs documented to determine which other counties would be included? State said Linn must include contiguous counties in their proposal. The State's grant provides for the salary of the professional psychologist. The State wanted Iowans in other counties to be able to benefit from the availability of a psychologist. 11. Is the Shelter really designed to serve 6 counties? The Department of Social Services views positively programming j that ties together family support services for its clients. The Shelter's support services include marital counseling, legal, protective and psychological. The State felt these services should also be available to residents of surrounding communities. MICROFILMED BY JORM MICROLAB CEDAR RAPIDE•DES MOINES The Iowa Legislature allocated $60,000 to four cities to fund programs for victims of spouse abuse. Each community received $15,000. This funding expires June 30. The legislature is expected SF191, Miller, to renew funding this session (a bill has already been introduced, staff Psychologistaat the W men's EmergencydSheltell). The ate's funs rae salary to pay a i The State designated that contiguous counties to Linn also benefit from the availability of support programs provided by the Shelter. Its services to clients include: marital counseling, legal and protective services, professional advocacy, medicalpsychologist, transportation, , housing, financial assistance, employment i assistance, child care, education (for children and women). The Center has not experienced an women from other counties. WEC has served oclems pientsdoutsidevthessito x county area from Blackhawk, Marshall and Keokuk counties. Larson expressed that it was difficult for the Dept. of Social Services to be creative as they (the department) would like especially when dealing with shrinking dollars for human services. Programming that ties family support services together for clients is viewed positively by the Dept. of Social Services. The Department Of Social Services' philosophy is to provide support services to maintain the family as a unit whenever possible. Fleeing the home is viewed as a last resort. The Woman's Emergency Center provides support services to assist the entire family indivi unit. dually and as a i Federal Guidelines prevent Title KK funds from being used to pay for services at the Shelter. County Poor Funds from the Mental Health fund may be used to reimburse for services. Federal regulations may possibly be amended to allow monies to be spent for Shelter. When AASA sought State funding, Larson wrote a letter of support. He is not sure the reason their program was not funded. Perhaps, he thought, because their request was for more than the amount being allocated. Most of the grants were approved for $15,000 or $30,000. rs on fe It may without wallsWhnot duplicaat Iowa te housing. is the Both programs AASrt PrIowamCity and WEC Cedar Rapids, are offered to Social Service clients in Johnson County. The clients' needs are the first consideration. Kristy's role is to act as a trouble shooter. When she comes into a crisis situation, she helps remove the victim from a volatile environment and helps put her in a safe place and also aid to coordinate special services for victims. I will be meeting with Kristy and a Board representative to discuss Programming with her. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIMES City of Iowa City = MEMORAND M DATE: March 1 , 197g n TO: Neal Berl' >n, City Manager `�✓,r FROM: Robert P. Keating, Fire Chief- 11 RE: Tavern Inspections F J r According to the officers'reports that have been received, from December 15, 1978 to March 2, 1979 we have encountered no big problems with the tavern owners. There has been no overcrowding on any of the occasions that the fire department personnel have made fire inspections. The owners or managers have been cooperating as to replacing burned out exit lights, rear exit doors that have been blocked by snow and ice have been cleared. Also any fire hazard that our inspectors find the manager will correct the condition, On one occasion the siamese at the Fieldhouse was found to be obstructed by a beer bottle in one side and a beer can in the other side, After the Fire Marshal spoke to the manager the condition was corrected. As of this date everything seems to be going along smoothly, and we feel our officers are doing a good job of keeping the taverns fire safe. 6V MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140NES I011i1 CITI' PUI3LIC 1_113Rr1Rl' luxes City, Iowa 52240 (319)354.1264 Lolly Eggers, Director March 23, 1979 i North Liberty City Council Box 67 North Liberty, IA 52317 Dear Council Members: ! The Library Board of Trustees has asked me to respond to your letter of February 16. They are sorry to hear that you are unable to contract for library services during FY1980. There are many North Liberty residents who will be disappointed that they no longer have access to free library service. Under our method of computing contract fees, the increase in the.fee is a direct result of the increased number of North Liberty residents who used the library during FY1978. Following a request by the Iowa City Council that library fees to non-residents reflect the additional costs due to the planned expendi- tures of 3.5 million dollars for a new facility, the Board voted to raise the fee for a non-resident's card from $30 to $60 per year per family. This new figure is equal to what the average homeowner ($30,000 value) will in S pay taxes for library services and library capital im- provements during FY1980. Residents of North Liberty who wish to continue to use the library after June 30, 1979, will need to purchase such a card. We hope you help can us in getting this information to the several hundred North Liberty residents who now have ii cards at the library. The Board has also decided to review the fee annually in order to decide whether it should be continued. If the fee card is dropped in the future, a contract with the jurisdiction will be the only method of providing ser- vice to non -Iowa City residents. N Sincerely, §§ Y - 11..5 Cn !% Lol '7 ly E�jerf Director LE:jl 6u FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES i ■ 1 R. K. RICHARDSON CLCMB f 00-.23. CIerfi of auprellre Court • STATE OF IOWA • i�' Cb' �OIttL5 50310 March 19, 1979 .-NOTICE OF ORAL ARGUMENT To: Marion Neely, Iowa City, Iowa 52340 John W. Hayek, Iowa City, Iowa .52240 TEL 281.0011 Re: No. 62200 - Thomas H. Wegman, et al., Appellants, vs: City of Iowa City. The above referred to cause has been assigned for oral argument on Monday,April 16, 1979, 1:00 P,M. After screening by a panel of three ,justices it has been determined pursuant to rule 21(c), Rules of Appellate Procedure, that oral argument time should be limited to 10 minutes for each side and 5 minutes for reply by appellant(s). Multiple appellants or appellees, if any, must share the time allotted, unless otherwise specified below. This is:the only notice you will court. receive from the ..R.K. Richardson 'Clerk of Supreme Court MAR 2 6 1979 ABBIE STOLFUS, CMC CITY CLERK (3) 693 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 0 CITY -UNIVERSITY MEETING MINUTES MARCH 22, 1979 PERSONS PRESENT: Ray Mossman, Dick Plastino, Gene Dietz, Rosemary Vitosh, Dennis Kraft RIVER CORRIDOR SEWER Mr. Dietz indicated that he thought the Federal grant for the river corridor sewer would be awarded by the first week of April of this year. Mr. Plastino indicated that the City will not be installing any street lighting on this job at this time and that Iowa -Illinois Gas and Electric Co. would probably install their standard lighting system. He also indicated that there had been a discussion earlier with Dick Gibson, Director of Facilities Planning for the University, relative to the installation of a higher level of lighting for Madison Street in the vicinity of the Pentacrest. It was decided that the City Engineer will contact Mr. Gibson on this and.attempt to determine where conduit should be installed under the street to allow for this higher level of illumination. It was also indicated that the bid for this project would probably be let in the middle of June and that all of the necessary easements in contracts with the University have been taken care of as of this time. URBAN RENEWAL Mr. Mossman indicated that Mr. Gibson and downtown redevelopment coordinator Paul Glaves have had conversations relative to the grade of Capitol Street between Burlington and Washington. He also indicated that there would be additional discussions in the future when additional materials were received from the City's design consultant on this project. Mr. Mossman also indicated that the University will have to be provided with continuous access to the Cline Building (which is to-. cated on the southwest corner of Capitol and College Streets) during the reconstruction and paving of Capitol Street. It was also indicated that conceivably this building will be torn down in another year. HARRISON STREET VACATION As of this time no apparent problems appear to exist relative to the vacation of Harrison Street and subsequent conveyance to the University. The new tentative deadline for closure of the street is April 1 and that if everything hasn't been taken care of by that point the date will be moved back. Respectfully submitted xl,ow Dennis R. Kraft, Director Dept. of Planning B Program Development Gc?y MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES i S.F. G H. F. 1 Section 1. Section four hundred twenty-seven point one 2 (427.1), Code 1979, is amended by adding the following new 3 subsection: 4 NEW SUBSECTION. NURSING AND RETIREMENT HOMES. All grounds, 5 buildings, and personal property owned and operated by or 6 under construction by an organization or society which has 7 been granted and retains an exemption from federal income 8 taxes by the United States -under section 501(C)(3) or 501(C)(4) 9 of the Internal Revenue Code of 1954, and operated as a health 10 care facility as defined under the provisions of chapter one 11 hundred thirty-five C (135C)\of the Code or a retirement home 12 if a part of the home is licensed as a health care facility. 13 EXPLANATION 14 The bill exempts the property,of health care facilities 15 and retirement homes, a part of which are health care 16 facilities, from taxation, if the retirement home or health 17 care facility is owned and operated by an organization which 18 has been granted and retains an exemption from federal income 19 taxes. The bill wll be effective July first following its 20 enactment. 21 22 23 24 25 26 27 28 ✓ y 29 I 30 31 32 33 34 35 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I101HE5 LSB 786S 68 bk/sc/14 6915� M MINUTES OF STAFF MEETING March 28, 1979 Departmental referrals from the informal and formal Council meetings of March 26 and 27 were distributed to the staff (copy attached). Items for next weeks agenda include: Contract for Bob Burns for the truck wash and modulars Resolution transferring interest for block 103-3 Two contracts for Wehner Nowysz Pattschull and Pfiffner Design for Senior Center Preliminary for Owens Brush LSNRD Resolution on the Winterization and Grant Program Set public hearing for amending Housing Code I Public hearing on Service Building Modular roof repair project I Three appointments to the Housing Commission Hearing for delinquent water bills The City Manager discussed with the staff the idea of having exchange visits with another community. The city council, department heads, and the city manager of another community, probably a university community, would visit Iowa City and assess several areas, such as policy making, management, finance. Sometime later, Iowa City would do the same for the other community. The City Manager asked the staff for suggestions regarding a community and things we would like to have them look at. It should be a community where there are similarities with Iowa City and it could be out of stateICMA is beginning to look at this idea. I There will be preliminary discussions. The City Manager recalled that a year ago the City staff put together a list of ! Ron3Russell, whosePublic officeTechnology, in Galesburg, has selected a technology agent, Mr. II s. of the Washington staff will visit next weekllate�Tues ayand andseveral Wednesday morning. The Director of Public Works will be primarily involved Anyone else who is j interested is welcome to participate. The storm water management and our com- puterized water plant are a couple of things which they are interested in. A be Project list was handed to the staff and the City Manager advised that these would which rrelate to technologybaRon Russell sis, The s twill aff wdo thas eresearchforsed that if tusy had issues j was asked to notify the City Manager if they wanted to take part in next week's meeting. The City Manager asked for any further ideas on the car pool. There were no comments from the staff. The Assistant City Manager announced that the Council's Legislative Committee Will be meeting with area legislators on April 7. Items for discussion should be directed to the Assistant City Manager. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOFm ES 10' The Assistant City Manager recalled last week's discussion about interns. It has been determined that the intern program will be handled through t Human Relations Department. he A new system for the review of parking tickets is being developed. A representative from the Police Department, the Parking Superintendent, and one other person will make up the committee. Volunteers were requested for the third person. This will take a couple of hours a week. The staff was requested to advise the Assistant City Manager regarding serving on this committee. The City Manager advised that the City staff will be meeting with a student group regarding parking on April 4. Any observations should be forwarded to the City Manager. The Finance Director asked for ideas about naming the parking ramp now being constructed. A brief discussion followed including one suggestion for a contest to name the ramp. No decisions were made, Prepared by: 2 p�,tcYu.�.L Lorraine Saeger✓ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Informal Council Meeting -March, 26, 1979 SUBJECT North Branch Dam Site Ralston Creek Village Site DEPARTMENT REFERRALS W D 11 DATE TO �F W 3-26 11Public Wks Public Wks/ 3-26 Legal Rohret Road ditch 3-26 Public Wks Housing Code Violation Cases Pending 3-26 H&IS Pending legislation i [Rocking of alleys Senior Citizens' Center 3-26 IIAss't City Manager 3-26 JjPublic Wks 3-26 jjCity Mgr. / MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES COMMENTS/STATUS Report on present us, statpresent acti- vities of Stanley Engineering, write to Regina Board re. Council's desire to resolve issues Letter for Mayor's si na' ture. dvise Counci re, i'story agreemen problems, and alternatives regarding 42 in. trunk sewer across property. Advise Council re. policy on ditch cleaning. i emo toounce exp aim ng presen cases Dending and related problems. s ;end Council copy of bill in Senap:_ re. Iroperty tax exemption for retireh,,,,i fomes. 'ublicize program to advise people of heir option to purchase rock, etc. - ow and several weeks before deadline. ontact Council Board of Supervisors gain re. County participation. Regular Council Meeting March 27, 1979 SUBJECT i i rFreeway l t Freeway 518 Bus Service to University Heights Pending legislation University of Iowa Sports Arena DEPARTMENT REFERRALS 0 DATE REFERRED ;DUE TE �c D To COMMENTS/STATUS W 3-27 Il City Mgr 3-27 Il City Attny City Mgr/ Public Wks ft letter to Chairperson of DOT mission re. their explanation of DOT ff decision to use original anent. estigate issues of present situaa,�on Possibility of hiring outside 1, 11 icil for possible litigation. Expe- ,,, 1 , cneaule for informal discuss n April. end letter to legislature re. City's 3-27 City Attny pposition to proposed legislation in F 406 or 506. ake proposal to University re. forming 3-27 City Mgr planning committee of CityUnive-lity,j est Side residents, University Hei ,s, nd ID T re resentati es to coordinate lacement of new sports arena and Free - ay 518. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES STAFF MEETING MINUTES March 21, 1979 The City Manager introduced Patricia Brown, the new Human Relations Director. Ms. Brown advised the staff that they would be receiving a memo within the next week regarding meeting with each department. Departmental referrals from the informal and formal Council meetings of March 19 and 20 were distributed to the staff (copy attached). Items for next week's agenda include: Amendment to the Human Rights Ordinance Amendment to the Beer and Liquor Ordinance (put on informal agenda) Set public hearing to amend Housing Code Resolution establishing winterization and grant program Resolution approving budget amendments Public Hearing on the G.O. Bonds The Assistant City Manager spoke briefly about the interns program. A centralized and coordinated program for interns is being developed. He asked for input from the department heads. A one-page application will be developed as part of the program which will include information which the department heads may need. The City Manager asked for more ideas from the department heads regarding the car pool. There are still some major problems. The Director of Public Works was asked to discuss this matter again with the Equipment Superintendent. The Director of Parks and Recreation announced he would be out of town on Monday and Tuesday of next week. Bob Lee will be in charge. The Director of Parks and Recreation announced that Clean-up Week would start April 21. This will be in conjunction with Greek Week. The fraternities will be involved as well as high school groups, Scouts, the Downtown Association, Project GREEN, etc. The Director of Public Works and Superintendent of Streets/ Sanitation will also be involved. The Director of Public Works announced that street sweeping would begin as the sweeper is repaired. The City Manager asked that publicity be released to the media regarding this clean-up. Pr/eppared by: <. 1o.t n. nr.nn,. �� ... Lorraine Saeger 646 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES *informal Council Meeting March 19, 1979 DEPARTMENT REFERRALS MICROFILMED BY JORM MICROLAB CEDAR RAPIDS.DES MOIRES ...�.. IG.IJ..YVI W SUBJECERRED TM DATE DUE C�IIAMENTS/STATUS W Glenn Roberts and Mary Neuhauser will Absences 3-19 City Mgr be absent on March 26 and 27, 1979. Angie to review with Council the( +'lim Claim against City 3-19 Legal by Coblentz at informal meeting 3 G6-79.. Annexation Policy 3-19 P&pD Prioritize development of annexation policy. Signal lights on Highway 6 for Hy -Vee 3-19 Public Wks Discuss with Manager the interconnect for these signals. 1) Include in publicity the pickup Garbage Pickup 3-19 Public Wks schedule and provisions for storage of cans. the time it is started, one -t''" , only effort, etc. Discuss wi(I" Manager the schedule for alley 3) Change ordinance to read "3:00 P.M." on day before pickup. New parking regulations 3-19 City Mgr Schedule for informal discussion on 3-26-79. State Housing Code -19 q&IS Mike relate to Council (memo) your concerns regardingproposed revision of minimum ceiling heights in State Cod desire to nd request consideration of MICROFILMED BY JORM MICROLAB CEDAR RAPIDS.DES MOIRES ...�.. IG.IJ..YVI Informal Council Meeting March 19, 1979 Page 2 DEPARTMENT REFERRALS SUBJECT DATE RECD REFERRED TO DATE DUE W F - I W COMMENTS/STATUS Housing rehabilitation/Winterization 3-19 H&IS Coordinate with P&PD on neighborhood meetings and attempt to use these as a vehicle for informing citizens of available rehab programs, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES Mo1nEs Rpflular Council Meeting March 20, 1979 DEPARTMENT REFERRALS MICROFILMED BY JORM MICROLAB CEDAR RAPIDS.DES 1401rIES W UBJECT DAM r T Ohm COMMENTS/STATUS U �c'� To DW uE City Lot, 300 block East Market 3-20 Finance Parking Department to clean up this lot periodically. How long will person be employed`I Temporary personnel for heat loss operate thermography instrument. identification program 3-20 Energy Coord Contact them re, negotiation of A Better Cab Company -20 ublic Wks contract for special elderly/handicappec service. Informal discussion to be deferred until after meeting with citizens' Calendar Parking -20 ublic Wks committee. Arrange with Don Stanley, 511 S. Johnson for scheduling of meeting with Calendar Parking -20 City Mgr citizens' committee during week of Anril P. Resources Conservation Commission -20 ity Clerk Readvertise vacancy Get suggestions from Commission re. Resources Conservation Commission -20 nergy Coord possible candidate for appointment, I Garbage pickup -20 ublic Wks Report to Council on feasibility of assessing fee according to monthly j Neuhauser finance water charge. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS.DES 1401rIES .-le Informal March 19, Council Meeting 1979 DEPARTMENT REFERRALS MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I4011JES SUBJECT DATE REFERRED DATE DUE ~ (�MMEIVTS/STATUS FEUD TO W Glenn Roberts and Mary Neuhauser will Absences 3-19 City Mgr be absent on March 26 and 27, 1979. Angie to review with Council the! im Claim against City 3-19 Legal by Coblentz at informal meeting 3-c6-79 Annexation Policy 3-19 P&PD Prioritize development of annexation policy. Discuss with Manager the interconnect Signal lights on Highway 6 for Hy -Vee 3-19 Public Wks for these signals. 1) Include in publicity the pickup Garbage Pickup 3-19 Public Wks schedule and provisions for storage 19) of cans. Ptihliri7p alley ripantip program at the time it is started, one -t' � only effort, etc. Discuss will^xr Manager the schedule for alley 3) Change ordinance to read "3:00 P.M." on day before pickup. Schedule for informal discussion on New parking regulations -19 ity Mgr 3-26-79. Mike relate to Council (memo) your Code -19 H&IS concerns regardingproposed revision Ind Eeusing of minimum ceiling heights in State Cod desire to request consideration of MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I4011JES -1 Informal March 19, Page 2 Council Meeting 1979 DEPARTMENT REFERRALS SECT UBJ DATE RECD REFERRED To DATE DUE W ~ =Wee/STATUS Housing rehabilitation/Winterization 3-19 H&IS Coordinate with P&PD on neighborhood meetings and attempt to use these as a vehicle for informing citizens of available rehab programs. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140114E5 Regular Council Meeting March 20, 1979 DEPARTMENT REFERRALS MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MORTES W SUBJECT DATE RECD REFERRED TO DATE DUE ~ P COMMBM/STATUS W City Lot, 300 block East Market 3-20Finance Parking Department to clean up this lot periodically. Temporary personnel for heat loss How long will person be employed ! 1 identification program 13-20 Energy Coord operate thermography instrument. Contact them re, negotiation of A Better Cab Company -20 ublic Wks contract for special elderly/handicapped service. Informal discussion to be deferred until after meeting with citizens' Calendar Parking -20 ublic Wks committee. Arrange with Don Stanley, 511 S. Johnson for scheduling of meeting with i lAnril Calendar Parking -20 ity Mgr citizens' committee during week of 2 - Resources Conservation Commission -20 ity Clerk Readvertise vacancy1 Get suggestions from Commission re. Resources Conservation Commission -20 Energy Coord possible candidate for appointment, Garbage pickup -20 Public Wks Report to Council on feasibility of Neuhauser Finance assessing fee according to monthly water charge. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MORTES MINUTES OF STAFF MEETING I March 14, 1979 Departmental referrals from the Council's informal and formal meetings of March 12 and 13 were distributed to the staff (copy attached), Items for next week's agenda include: Set public hearing on the roof for the 5 modules Public hearing on budget amendments Set public hearing on the bond issue for (larch 27 John Suchomel's contract Set public hearing on Copper Dollar Resolution authorizing staff to proceed with land acquisition for Gilbert Street Appointments for Board of Adjustment and Resources Conservation Commission Public hearing on 50 units of Section 8 Housing Conveyance of Harrison Street scenic easement The City Manager encouraged the staff to give more thought to energy conservation which should include the use of vehicles. The Public Works Department will have to look at its operation. The City Manager announced that Patricia Brown will begin her new position as Human Relations Director next Monday. She will be meeting with all department heads, division heads, and with staff people. She should go to all job sites in order to meet the employees. This will also give her some idea of operating conditions. The staff was reminded to have a representative available to go through files in the retention room. The City Manager gave a brief report on the meetings of the committee which has been discussing office space. Several buildings have been considered including the Elks Building, the Larew Building and the Davis Building. The staff has talked with Bruce Glasgow about the Davis Building and they will be pursuing that in the next day or two. If the staff has any ideas or suggestions about space, they are to contact the City Manager. Prepared by; c(/J-. a Qi 0-0 Y� Lorraine Saeger f go, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Informal Council Meeting DEPARTMENT REFERRALS March 12, 1979 FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I10111Es O UJI SUBJECT DATE o COMMMWSTATUS F W Civic Center bulletin board for Notify Airport Commission and Library official notifications 3-12 City Clerk Board that Council has designated this — They may use this one or designate their own. City Attorney's workload 3-12 City Attny Report to Council re. time devot—' to City business and relative it.— ease since staff is short. Comprehensive Plan 3-12 Legal Legal opinion for Council re. possible suit for not conducting fiscal impact study on comprehensive plan. Sidewalk in 1100 block North Dubuque 3-12 Public Wks Sidewalk on west side across from � Mayflower floods and is oftenIt impassable. U Penney's Store downtown 3-12 Legal Building is getting water in basement again. What is City's responsibility? Grand Daddy's parking lot 3-12 jjLegal/P&PD How and how soon can we break trl'-leas' Human Services Planning11 3-12 City Mgr Draft letter to County from Council asking support for human services planning. Informal Council Meetings 3-12 ity Mgr Schedule:City attorney for is - cussion of staff time, etc. 2)Construction schedule for engineerin when complete. 3 Discussion of parking regulations and modifications. FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I10111Es i Ino al Council Meeting March 12, 1979 DEPARTMENT REFERRALS MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MONIES O SUBJECTc o iE o ~ COMMENTS/STATUS W Report to Council re: Parking Regulations 3-12 Public Wks 1) What are alternatives for times of calendar parking restrictions? prohibition from 8AM to 5PM, M-�? 3) Remove 8-5 prohibition from ea,; side of Governor between Bowery And Rnrlinultnn- 4) Possibility of allowing parking on both sides of College, East Washing- ton, and East Iowa Avenue. Police Tickets are still being issued near churches on Sunday mornings. Discuss with staff re. proposal for City Mgr City/University committee to discuss parking shortage and possible Universit Report to Council on status of North- side Study as it relates to park��� &PD What is status of Cambus night service Cambus -12 ublic Wks to the east side? Report to Council i Mike report to Council re. problem of Housing Code violations -12 &IS non -prosecution since February 1978. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MONIES 1. MINUTES OF STAFF MEETING March 7, 1979 Departmental referrals from the informal and formal Council meetings of March 5 and 6 were distributed to the staff (copy attached). Items for next week's agenda include: Two appointments to the Board of Appeals Appointments to the Broadband Telecommunications Commission Resolution designating location of official bulletin board Resolution reclassifying pay plan by eliminating title of zoning inspector Resolution regarding reorganization of Equipment Division The Director of Housing and Inspection Services advised that his housing inspectors have been without cars on occasion and there are no forms to notify that cars are not available. The City Manager requested the Director of Public Works to check into this. The City Manager advised that the Council has included money in the budget for an employee appreciation effort. The Council discussed having an event during the summer. The staff's opinion was that many employees would be on vacation during the summer months. The Manager asked the staff to give some thought to forming a committee. A report was presented to the staff regarding management compensation. Prepared by:� Lorraine Saeger MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MINES re V6 Informal Council Meeting March 5, 1979 0 DEPARTMENT REFERRALS MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MORIES DATE REFERRED DATE LU a W SUBJECT REVD M DUE 2 F COMMENTS/STATUS W W ACT Building 3-5 City Mgr Meet with Jim Shive Parking and garbage service in alleys 3-5 Public Wks - Discuss at informal session on 'March 12. i Grand Avenue 3-5 Public Wks Discuss at informal session when all Council members are present IDOT Meeting, March 22, 1979 3-5 Public Wks Union - 3:00 P.M. P&PD i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MORIES DEPARTMENT C �j �1 REFERRALS REGULAR � COUNCIL SESSION U1 1979IL / MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110IMES U1 SUBJECT DATE REFERRED DATE ¢ w REc D To DUE 2 � COMMENTS/STATUS w w 1r Ventura -Tanglewood Project PW Meet with neighbors -alternative pavement width and alternative financin methods. !^ Ventura -Resolution Action deferred j Project Green Lorraine I George Mather appointed. j CCN Lorraine Ronald F. Johnson appointed { CATV Committee Lorraine Postpone 1 week. Tenant Checklist Provision - Mike K. Contact Clemens Erdahl Only for new tenants IDOT Grant Hearing - April 10 Lorraine i Add to agenda - April 10 i Informal Session - Monday time for parking Lorraine Notify press ASAP. I / MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110IMES DEPARTMENT REFERRALS REGULAR COUNCIL SESSION MARCH 6, 1979 Page 2 SUBJECT DATE RECD REFERRED M DATE DUE ¢ w ¢ 2 F- a w w ¢ t COMMENTS/STATUS Grand Daddy's Parking Lot Rosemary Memo to Council - Friday.Report on what happens to waiting list; no. of cars currently using lot. (K`I Reserve Council Chambers for Lorraine discussion on Monday of parking i Estimate of revenue from Rosemary calendar parking Vaults - Council policy Checks minutes of meetings Mike K. Paul Glaves Report to Council with recommendation. What vaults are used for office What vaults are used for restrooms? -Check place next to Steak House. f MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NE5 City of Iowa C10� MEMORANDUM i Date: March 27, 1979 To: Council of Elders From: Bette Meisel, Program Development Specialist I Re: April Council of Elders Meeting Dg I Council of Elders April 11, 1979 -- 1:30 P.M. i Recreation Center Meeting Room "A" AGENDA I. Minutes. I 2. Report from Nomination Committee. 3. Report from Older Americans Day Committee. j 4. Possible recommendation for Senior Center Commission members. 5. Update on Senior Center architectural program. ATTENTION COUNCIL OF ELDERS MEMBERS: The City of Iowa City is now accepting applications for membership on the Senior Center Commission. Appointments will be made at the April 24 City Council meeting. Ap- plication forms are available from the Clerk's office upon request. jmI/15 I I r 697 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES V City of Iowa Cio MEMORANDUM DATE: March 29, 1979 TO: CCN Members FROM: Marianne Milkman, Planner/Program Analyst RE: Meeting: WEDNESDAY APRIL 4, 1979 12:00 NOON ROOM "A" RECREATION CENTER Agenda 12:00 Review and approval of minutes for March 7, 1979. 12:05 Comments from guests. 12:15 Presentation of new Emergency Housing Rehabilitation and Winterization program and update on current program. Mike Kucharzak(Director HIS), Steve Burns(Construction Specialist), Maureen Taylor(Finance Specialist). 12:40 Update on Senior Center including floor plans. (Bette Meisel, Julie Vann 1:10 Status of Small Cities Application. Neighborhood lower Ralston Creek area. 1:20 Letters received in response to KXIC, KICG radio shows on March 11 1:30 Adjournment. NOTE: We should know by April 4 whether the City will be asked to submit a full application for a Small Cities Grant. If we do submit such, an application, neighborhood meetings will need to be held in April. Listen to KCJJ on Sunday April 1 at 11:05 a.m. You will hear George Swisher on the "One on One" program. He is the one! Please return the "Citizen Involvement" Action Guide if you have one, so other members of CCN can see it. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES AGENDA IOWA CITY RIVERFRONT COMMISSION WEDNESDAY APRIL 4, 1979 -- 7:30 P.M. CITY MANAGER'S CONFERENCE ROOM 7:30 Review and approval of minutes for March 7, 1979. 7:35 Discussion with Dick Plastino, Director of Public Works on landscaping City Service area at Highway 6/218 on Riverside Drive. t 7:55 Discussion of recommendations to City Council on allocation of CDBG j funds and general Riverfront policies. (*See note below) 8:30 General Business: a. Committee reports. b. Letters. c. Meeting with Johnson County Conservation Commission to discuss Coralville Dam Catwalk. (April 19, 1979, 8:30 p.m. - Kent Park.) 8:40 Discussion of request to the University of Iowa for student research on the historical areas in the river corridor. 8:45 New Business. 9:00 Adjournment. *The City Council would like to meet in informal session with members of the Riverfront Commission on Monday April 9, 1979 (date tentative) at 2:30 p.m. in the City Manager's Conference Room. The City Council would like to talk about the Riverfront Commissions' general plans as well as specific items. Possible subjects for discussion: 1. General policy with regard to accepting dedication of riverfront land. 2. Landscaping of the service maintenance area on Riverside Drive. 3. Trail system along river -- Rocky Shore Drive et al. 4. Boat ramp south of Burlington Street dam. 5. Riverfront land acquisition -- peninsula area, Showers property possibilities. 699 FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110114ES Agenda Board of Adjustment April 4, 1979 -- 4:30 p.m. Civic Center Council Chambers A. Call to Order by Chairperson. B. Roll Call. C. Approval of the minutes of the meeting of March 15, 1979. D. Variance Items: 1. V-7901. Continuation of the public hearing on an application submitted by Richard Kerber for a variance in Section 8.1O.23A of the Zoning Ordinance (Front Yard) to permit construction of a single family structure on a lot in the 400 block of Bayard Street. 2. V-7904. Continuation of the public hearing on an application submitted by James W. Powers for a variance in the Tree Regulations, Section 8.10.40.1(B)(1) of the Zoning Ordinance, to allow parking spaces to intersect with a drive. E. Adjournment. Next regular meeting -- not scheduled 700 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Informal Agenda Planning and Zoning Commission April 2, 1979 --.7:30 p.m. City Manager's Conference Room A. Call to Order. B. Public discussion of any item not included on the agenda. C. Consideration of the minutes of the meetings of March 12 (informal meeting) and March 15, 1979. D. Subdivision Items: 1. S-7904. Public discussion of a preliminary plat of Oakes 2nd Addition, located on Quincent Street extended; 45 -day limitation period: 4/5/79, 60 -day limitation period: 4/20/79. 2. S-7906. Public discussion of a final' Amended Large Scale Residential Development plan of Lots 3 and 4 Westwinds (Windshire), located south of Melrose Avenue and east of West High School; 45 -day limitation period: 4/27/79. E. Discussion Items: 1. Discussion -of the proposed Pepperwood PAD in conjunction with sanitary sewer constraint within the area. 2. Discussion of the Amended Preliminary and Final PAD and plat of Court Hill/Scott Boulevard, Part 7. F. Adjournment. Regular Meeting -- April 5, 1979 70/ / MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES 2 How a Budget Myth Becomes Reality Federal Non -Aid to State and Local Government BY FLOYD H. AND TERRY HYDE Floyd H. Hyde Is p'"Ident of Floyd H. Hyde Associates, Inc. a Washl%ton consulting I1rm which has several U.S, cities on Its list of clients. Hewes formerly mayor of Fresno, California and Under Secretary of the U.S. Department of Housing and Urban Development. To those of you who have succumbed to the myth that federal grants to state and local governments currently exceed $82 billion annually, and who believe that this now constitutes over 25 per cent of their total expenditures, you are wrong; but, at least, you are In good company. President Caner said It on March 271h, 1977: " .. total assistance to state and local governments has already been Increased by some 25 per cent, from $88 billion In FY'77 to $85 billion In FY'78." David Broder of The Washington Post Bald It on January 25,1978: "In 1980, the federal government sent $7 billion to states and 'Iles—a little less than 15 per cent of their total expenditures. In 1970, federal aid reached $24 billion and provided almost 20 per cent of the state/local budgets. This year, it le estimated to be over $80 billion and to account for 27.5 per cent of state/local expenditures." Senator Hen (D -Colo.) sold It on January 31, 1979: "Every one of these states that le passing these resolutions to balance the federal budget Is taking a ton of money from the federal government every year, $82 billion all told this year." Senator Bumpers (D -Ark.) said It on January 31, 1979: "Total federal aid to state and local governments will approximate 585 billion In 1979, or nearly twice as The answer Iles in the method In which the much es the estimated federal budget deficit for fiscal President's Office of Management and Budget com- year 1979 0l $49.5 billion." piles end categorizes various kinds of programs and benefits Identified In the budget. Specifically, the Special Analyses budget document aggregates, without distinction, those programs giving aid directly to Individuals; those that pass aid through state and local governments to Individuals; those that provide aid to autonomous entitles after than state and local governments; those that fund other federal activities; and those that do provide aid directly to state and local governments to be used by them for specified national objectives. In fairness to President Carter, this federal bookkeeping practice did not begin with his Ad- minlstretlon, but the rhetoric that accompanies this data In the FY'90 budget documents and which Is so oH-repeated by Administration spokesmen generates additional confusion and misunderstanding. To Illustrate, the following flet contains Items sel- ected from the "Special Analyses, Budget of the United States Government, 1980;' pages 212 through 248. The text of this analysis states" , .. federal grant-in-aid In fed, those federal grants to state and local governments (Including school districts) which actual- ly become a working part of their own budgets total ap- proximately $43 billion Including $8.8 billion in CETA (Comprehensive Employment and Training Act) monies which ere passed through to Individuals. (In light of the new CETA Act which prohldts the substitu- tion of CETA employees for regularcitypereonnel, and . makes them truly temporary additional Jobs, It Is clear that local governments for the most part, will receive no benefits from the program. Most local Officials point out that the cal of supervising and training temporary employees as "add-on" personnel, while eoclally desirable, presents more of a burden to them than a benefit Thus, we maintain that this program should not be Included In the category of federal aid to state and local governments.) If CETA monies and 'social services funds to in- divlduals ($3 billion) ere deducted, a more realistic and Accurate figure of $31.2 billion Is obtained. This figure represents the "honest" amount of federal aid to state and local governments. Thus, more than $50 billion of the widely -accepted $80 billion -plus does not reach state or local governments at all. Of a total of $532 billion In FY '80 outlays, actual state and local aid represents little more than 5.5 per cent of the total federal budget. How could there be such a wide discrepancy between the conventional wisdom and what we main. sin Is the "honest amount" of federal aid? DOCUMENTING THE MYTH EVE111YeoDY'8 SAYING IT Newsweek Bald It on January 29, 1979: "Aid to Nate and local governments would stay static at $85 billion, equivalent to e 7 per cent loss to Inflation." U.S. News and World Report said It on January 29, 1979: "The federal government accounts for more then $1 out of every $4 spent by state and local govern- ments—about $85 billion this year." Stuart Elzenstat, President Carter's Domestic Ad. visor said It on January 25, 1979: "Federal aid to state and local governments has now reached $82.9 billion." SenetorMuskie(D-Ms.)InMarchof 19773aldhesup- ported the Administration'$ decision not to allocate tremendous amounts of money to cities In distress, citing $84 billion In urban grants already In effect. If these eminent Americans and prestigious Publications have said so, it must be right. Right? NRONGI V MICROFILMED BY JORM MICROLAB CCIIAR RAPIDS.DfS t101nfS ,_ I Outlays losttteand local governments are estimated to remaining $51.7 billion might better be described as be $82.9 billion In 1980, slightly above the estimated federal non-ald to slate and local governments. 1979 total of $77.9 bllllon." Yet the actual Items Include What le the signllicance of the above analysis? If such categories as: f Direct Payments to Individuals. (In at811ana • Supplemental security Income $ • Medicaid • Public assistance 12 6.704 • Veterans benefitsa7 • Student assistance 77 • Work Incentives • Food stamps (administration) 332 • Child nutrition program 2 521 • Housing payments • Refugee assistance 2671 75 Paymerds to Autonomous Entities Other than state and Local Government • The Tennessee Valley Authority (TVA) 125 • The Corporation for Public Broadcasting 152 • Trust Territory of the Pacific Island, 91 • Commodity Credit Corporation 75 • Center for Disease Control (Atlanta) 709 Funding of Venous Strictly Federal Activities • Lend and water conservation 287 • Agricultural cooperative research 98 • National Highway Traffic Safety Administration 167 • Office of Surface Mining Enforcement 76 • Fish and Wildlife Service 88 • Aid for federal highways (trust fund) 6,761 • Airports trust fund 570 • Drought assistance 2 • Bureau of Indian Affairs 18 • Indian education 67 • Unemployment trust fund 720 • Unemployment trust fund (administration of payments) 1,055 • U.S. forest management 24 • Federal Railroad Administration 82 Although listed as such, these Items are not grants - In -aid to state and local governments at all. While th argument can bemadethat most of them areworthyex- penditures, they belong neither In the budget docu- ment entitled "Federal Grants to State and Local Government" nor In the narrative for the special analysis of such aid. Additionally, this method of data aggregation further create& confusion, In that it Implies that such funds go directly to state and local governments to be used by them for Inclusion In their own budget. The accom- panying text on page 2261s clearly misleading: "Table H-7 also shows grants-in-aid as a percent of state and local expenditures. This per cent has Increased from 15 per cent In 1965 to 27 per cent In 1978, and Is estimated to continue to finance almost one-fourth of total state and local expenditures through 1980." MYTH BEGETS MYTH Thus, the $82 billion myth spawns another off. repeated piece of mis-Inforinatlon. If $82.9 billion were, In fact, funneled Into state and local budgets, It would constitute more than 25 per cent of their total expen- ditures. However, using the accurate figure of $31.2 billion, we find that federal old actually constitutes only about 10.4 per cent. 01 this amount, the budget does not Indicate how much remains with the states and how much Is actually received by local governments. The ederm aid to $tete and local governments is not $82.9 1 billion but, actually, no more than $32.1 billion, one might still ask, "What difference does that make?' 351 The fact Is that. at this writing, major questions af- fecting the future of our nation's cities are being debated In Congress and within the AdmIn181fatIon. Central to each of the debates Is the constant repetition of the myth that 'state and local governments are already receiving $82 bllllon In federal aidyd ." on of Texas Introduced S 263 on8the floor of the U.S. Senate. The bill proposes to amend the State and Local Fiscal Assistance Act of 1972 which provides for general revenue sharing by eliminating states from the program. In co -sponsoring the bill, Senator William Proxmire of Wisconsin urged that the entire program be abollahed, presumably because of his oft -repeated Public statements that federal aid to state and local governments has reached $82 billion annually. And it was in this environment that Senators Gary Hart of Colorado and Dale Bumpers of Arkansas also voiced approval of the bill. It Is critically Important that, In the frenzy to respond to Proposition 13 fever, accurate Information should be placed before Congress and the American people. It could make a greet difference, for example, in deter- mining the future of general revenue sharing, to know that Congress would be cutting $6.8 billion from $32.1 billion, a 21 per cent cut, rather than an 8 per cent cut in federal aid to state and local governments, should the enllre program be eliminated. In order to obtain a balanced potureof the extent of federal aid to state and local governments, the colleo- tlon of revenues must 8150 be considered. During the Past several decades, in spite of any Increete In federal e aid, local government's share of the total tax dollar has dwindled dramatically, clearly out of all proportion to any claimed level of Increased aid. If all federal, state and local taxes are combined into one aingle tax dollar, we find that, In 1930, local government kept 50 tante of every dollar, state government 17 cents, and the federal government 33 cents. By 1978, the federal government • • collected 67 cents of every tax dollar, state government 20 cents and local government 13 cenla Whenever the Issue of the adequacy of federal aid Is discussed, this critically Important date must also be added to the equation. For every additional one cent retained, an additional $5 billion would be avellable for use by local governments. This would create a great op- portunity for real savings In reducing the costly overhead of an ever -Increasing federal bureaucracy. In light of these facts, It may well be that the national debate ought not to be about general revenue sharing alone, but It should Include a discussion of general revenue refenflon by local governments. Thus, It Is hoped that the $82 billion myth will be dis- pelled and that by using correct data, both as to actual grants and as to the sources and amounts of ell governmental revenues, Congress and the American People can make better -Informed and more equitable decisions regarding federal aid to state and local governments. NATIONAL JOURNAL 111179 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101tirs W S M T W TH F S 2 8AM-Ma istrates 3 9:30AM-City Plaz 104 -Staff Mtg (Conf Room) 58AM-Ma istrates Court (Chambers) Meeting (Conf Rm) Court (Chambers) 1:30PM-Informal 4PM-Broadband Tele n oon-CCN (Rec Ctr :1230PM-Student Sen- 7:30PM-Formal P&Z Council (Conf Rm) C4mm Room nicat'on Co Eonr ate (Conf Room) (Chambers) 7. 30PM-P&Z nformal jConf Room) 7:30PM-Council P�Po1ice Training (Chambers) (Chambers) 0PM-Housing Comm onf Roogom��)) ntM(Chambeislust NOPM-Riverfront 8 98AM-Ma istrates 10 11 12 8AM-Ma istrates 3 14 Court (Chambers) 4:30PM-ResourcesOAM-jtaff Meeting Room) Court (Chambers) 1:30PM-Informal Conservation Comm (Con BAM-Housing Appeal Council (Conf Rm) (Conf Room) PM -Police Training Board (Conf Room) 7:30PM-Council (Chambers) (Chambers) PM -Design Review Com (Rec Center) :30PM-Parks & Rec Comm (Rec Center) 1517 ARM 18 19 20 21 -Magistrates Court (chambers) LOAM -Staff Meeting 8AM-Magistrates (Conf Room) Court (Chambers) 1:30PM-Informal Council (Conf Rm) 7:30PM-Council 1PM-Police Trainin 7:30PM-Airport (Chambers) Comm(Airport Offi ) 7:30PM-P&Z Informa (Conf Room) (Chambers) 7:30PM-Formal P&Z (Chambers) 22 23 - 24 25 26 27 28�� LOAM -Staff Meeting AM -Magistrates 8AM-Ma istrates 9 (Conf Room) Court (Chambers) court (chambers) 4:30PM-Resources 1PM-Police Trainin •15PM-Library Bd. 1:30PM-Informal Conservation Comm (Chambers) (Lib Auditorium) Council (Conf Rm) (Conf Room) 7:30PM-Human R4hts Room) 7:30PM-Council (Chambers) 4PM-Design Review Com (Rec Center) Comm (Con£ 29 30 AM -Magistrates Court (Chambers) 1630PM-jnformal ounci (Con Rm) :30PM-P&Z Informa (Conf Room) FIICROFILMEO BY JORM MICROLAB CEDAR RAPIDS -DES IIOIIIES 11ICROEILMED By JORM MICROLAB :nlnr. �,nr::,�,•:,I •,,,I Ir. '"1 MATERIALS DISTRIBUTED AT THE INFORMAL SESSION OF APRIL 2, 1979: Minutes of Prog. Development Subcommittee of JCRPC for March 27, 1979 Findings of Fact & Conclusions of hearing - City of Iowe 'ity, Complainant, vs. Iowa City Apt. Assoc., Inc., Respondent re failure to disclose for Hotel/Motel Tax election issue Memo from H.I.S. Dir. re Emergency Repair & Home Winterization Prog. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 14011JES MG Johnson county QVCD regional planning commission off21/2 south dubuque street, Iowa city. Iowa 52240 (319J 351-8556 MarY C Neuhouser cra,ce Emil L Brcr)dt ¢..<w,re a,�w March 27, 1979 MINUTES Program Development Subcommittee Wednesday, February 28, 1979 9:00 a.m. First Christian Church Library Iowa City, Iowa 52240 PRESENT: Carol Spaziani (Chair), Mary Anne Volm, Linda Schreiber, Graham Dameron ABSENT: Jim Harris, Lloyd Turner GUEST: Mary Rogers STAFF: Pam Ramser, Emil Brandt Carol Spaziani called the meeting to order. The subcommittee initially dis- cussed particulars concerning the presentation to be made to the Johnson County Board of Supervisors on the ongoing human services program. Pam Ram - ser agreed to forward the necessary materials to them and to arrange a time to meet with them as soon as possible. Ms. Ramser said that she and David Chancey have been designing budget forms to be used in joint funding hearings for human services. She said that they have met with Johnson County Auditor Tom Slockett and several representatives from United Way to discuss and refine the forms to be used. Mary Anne Volm said that Sally Baldus has been made Chair of the United Way Planning Divi- sion and that she will be redoing the Planning Division's form requesting program information from agencies requesting funding. This form will be used together with the budget information forms in the budget hearings. Ms. Volm suggested that Mr. Chancey be asked to meet with Ms. Baldus to assist in de- signing the form and to make sure that it complements, rather than duplicates, information asked on the budget forms. Ms. Volm suggested also that Ms. Baldus be invited to attend future Program Development Subcommittee meetings so that she can be brought up to date on the progress of the subcommittee's work. The remainder of the meeting was devoted to discussion of the subcommittee's work on information and referral and setting of a work schedule for the re- mainder of the fiscal year. Ms. Volm said that a study by United Way of America designated information and referral as a first priority for smaller communities. The subcommittee felt that the initial development of an in- formation and referral service for Johnson County might be a low-cost effort which would involve current major providers of information and referral in a "network" effort. Such an effort would involve developing a "tally sheet" for use by all major providers in recording information on contacts; monthly or bi-monthly meetings between all major providers to discuss trends and prob- lems; and compiling of information from tally sheets and issuance of reports on a quarterly or bi-monthly basis. MICROFILMED By JORM MICROLAB ' Program Development 2/26/79 Mr. Brandt toldsubcommittee members that a component for an information and referral plan is included in the proposed work program of East Central Iowa Council of Governments (ECICOG). This plan is currently being reviewed by the JCRPC. Mr. Brandt explained this work component and said that the in- formation provided by ECICOG was not very detailed. The subcommittee agreed to forward the following comments to the JCRPC: "The Program Development Subcommittee is still in the process of completing its study of information and referral and developing its recommendation for Johnson County. The study and recommendation will not be completed until April, 1979. We feel that we need a clearer statement from ECICOG as to the details of its work plan in this area before we can comment meaningfully on it." The next subcommittee will be held during the latter part of March and will be devoted to final discussion of the information and referral recommendation, as well as a review of Mr. Chancey's report on his work assisting agencies with goal and objective setting and related management techniques. The subcommittee will meet once a month through June of 1979. The meeting was adjourned. P. Ramser.. .. MICROFILMED BY JORM MICROLAB LCOAR RAPI )S•:)1 '1;11!115 rw BEFORE THE CAMPAIGN FINANCE DISCLOSURE COMMISSION OF THE STATE OF IOM City of Iowa City, Complainant, -vs- * Iowa City Apartment Association, Inc., Respondent.. FINDINGS OF FACT AND CONCLUSIONS The above entitled matter came on for hearing at 9:00 o'clock A.M., February 22, 1979, at the Commission office in Des Moines, Iowa, before Herbert S. Selby, Hearing Officer. The Complainant, the City of Iowa City, was represented by Angela Ryan, Assistant City Attorney. The Respondent, Iowa City Apartment Association, Inc., was represented by Gordon Allen, an attorney from Des Moines, Iowa. The cause proceeded to hearing and the issues were submitted on the same date. The Complainant argues that the Iowa City Apartment Association, Inc., violated chapter 56 in two respects. One, that the political committee which they formed did not timely file an appropriate Statement of Organization, and disclosure reports, and, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES -2 - two, that contribution and expenditure of corporate funds in the ballot issue campaign violated Section 56.29 of the Iowa Code. The Respondent argues that Section 56.29 violates the corporation's i First Amendment rights of free speech in that the corporation should be permitted to make a monetary contribution and expenditure in ,1 support of a ballot issue. The Complainant further argues that i even if the corporation were allowed to make a contribution in i j connection with a ballot issue campaign, the contribution would be subject to the reporting requirements which Complainant says were not complied with, having specific reference to Section 56.6 requiring disclosure reports from ballot issue campaign committees five days prior to the election. t i Entered into evidence was a copy of the advertisement placed by the Iowa City Apartment Association, the handwritten copy provided by the Association for the ad, and the Articles of y Incorporation of the Iowa City Apartment Association. All evidence of record indicates, and both parties agree, that the Iowa City Apartment Association's political activity took place on November 6, 1978, with the purchase of an advertisement at a cost of $219.00. F F. Funds for the ad apparently consisted of membership dues which f� indicates that the Association had not been raising funds for political purposes. Section 56.6 states that every committee as defined in this Chapter shall file a Statement of Organization within ten days from the date of its organization. The Iowa City Apartment Association Ballot Issue Committee filed a Statement of Organization on November 9, 1978, three days after it first existed and functioned. v i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES P -3 - CONCLUSIONS I. In accordance with Section 56.5, the Association did organize a ballot issue committee and file a Statement of Organiza- tion within ten days of political activity. Prior to November 6, 1978, neither the Association nor the Committee met the criteria described in Section 56.2 which states that a political committee 5 J means a committee consisting of persons organized for the purpose of accepting contributions, making expenditures, or incurring indebtedness for the purpose of supporting or opposing a ballot issue. II. The ballott issue election was held November 7, 1978. The Complainant urges that the committee should have filed a State- ment of Organization and disclosure report five days before the election, in accordance with Section 56.6. Section 56.6 states i I! that Committees for municipal and school elective offices and ballot f issues shall file reports five days prior to the election. Five s days prior to the November 7th election would have been November 2, 1978. There is no evidence of record that indicates there was any ballot issue committee or any political activity by the Iowa Apartment Association before November 6, 1978. If, in fact, the f Respondent had organized a ballot issue committee and filed a 3 Statement of Organization on or before November 2, 1978, five days prior to the election, none of which occurred under the record now made, a disclosure report submitted five days prior to the election would have shown no activity. III. In accordance with Section 56.29(3), the Association i formed a ballot issue committee. Section 56.29(3) states, "It shall MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 110111E5 be lawful for any . . . corporation to use the money . . . for the purpose of soliciting its stockholders, administrative officers, and members for contributions to a committee sponsored by that entity, and of financing the administration of a committee sponsored by that entity." Chapter 56, however, does not permit a cash contribution by a corporation to a political committee_ The only exception would be in the case of a utility franchise issue. The ballot issue in question is a hotel -motel tax and does not represent a utility franchise issue. On the disclosure report submitted by the Iowa City Apartment 'Association Ballot Issue Committee, one contribution is listed. The contribution, made on November 6, 1978, was $219.00 from the Iowa City Apartment Association. Such a direct monetary contribution to a ballot issue committee by a corporation is prohibited by Section 56.29 as it now reads. On October 18, 1978, an Attorney General's Opinion was issued which described the applicability of the United States Supreme Court Opinion of First National Bank of Boston v. Bellotti, 98 S.Ct. 1407 (1978), to Iowa law. The Attorney General's interpretation states, "Corporations may not be statutorily prohibited from espousing views on referendum ballot issues and cannot be required to meet the committee creation, reporting and disclosure requirements of Chapter 56 in publicizing its views since Chapter 56 conflicts with the First Amendment. It is, therefore, lawful in Iowa for a corporation to directly contribute corporate funds to another committee for the purpose of educating the public on a referendum ballot issue, the MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIDES -5 - conflicting terms of Chapter 56 to the contrary notwithstanding." It is our position and our conclusion that we concur in and abide j by the Attorney General's Opinion in this matter. i i Further, since the first political activity of record occurred on November 6, 1978, and since the Iowa City Apartment Association Ballot Issue Committee filed a Statement of Organization on November 9, 1978, it is the opinion herein that a Statement of Organization was filed in a timely manner and in accordance with the provisions of Chapter 56. It is, therefore, recommended that the Commission, upon consideration of the record in this matter, and these Findings and Conclusions, dismiss the Complaint on its merits. tneroerc b. s MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES City o4 Iowa C14, � .t �' r� � ,r .. ,.� 4E 751 Date: April 2, 1979 To: Neal Berlin and Members of City Council From: Michael Kucharzak Re: Emergency Repair and Home Winterization Program In reviewing the final printing of the Emergency Repair and Home Winterization Program Manual we find an error on page 7 which we would like corrected. The staff understands the intent of the City Council to offer grants for home winterization and emergency repair to low-income people and to give program emphasis to the elderly on a day-to-day basis. Since more elderly can be served if the lien provisions of the grant are not mandatory to them, the staff suggests changing 4a of page 7 to read as follows: 4. TERMS AND CONDITIONS. a. Forgivable grants to homeowners under 60 years of age or who are not disabled shall be secured by a lien against the property. It was the intent of the staff to include this change in the final revisions of the manual, but somehow this got overlooked. We regret the omission and request that the Council consider this change prior to the adoption of the resolution. bit/6 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MICROF W4ED BY JORM MICROLAB ■ INFORMAL COUNCIL DISCUSSION APRIL 2, 1979 INFORMAL COUNCIL DISCUSSION: April 2, 1979, 1:35 P.M. in the Conference Room at the Civic Center. Mayor Robert Vevera presiding. COUNCILMEMBERS PRESENT: Balmer, deProsse, Neuhauser, Roberts, Erdahl, Vevera, Perret (1:42 P.M.). Absent: None. STAFFMEMBERS PRESENT: Berlin, Helling, Brei, Boothroy, Schmeiser, Kucharzak, Ryan, Plastino. TAPE-RECORDED on Reel N79-11, Side 2, 434-1250. APPLICATIONS TO PLANNING & ZONING COMMISSION Boothroy, Schmeiser 434 - Owens Brush Co. LSNRD I. Agreements are still needed including dedication document for water main, and the legal description needs to be resolved. Dore to be notified. li 2. Council will take action at tomorrow night's meeting if above (� contingencies have been met. t Ralston Creek Village LSRD a i I. Packet memo, 4/30, noted. 2. Staff still studying maps to find sewer locations. k 3. Before any action taken by Council, a discussion with the Board of ➢ 4. deProsse asked what had ment uhappened ld be lto theslegalnstaff oinvestigation regarding the legality of a variance on electrical permit fee. Berlin stated that he would check on it. I COUNCIL AGENDA 550-900 jI 1. Berlin distributed a memo from H.I.S.-Kucharzak, correcting typographical error on material for emergency home winteriza- tion program. j 2. Plastino explained work to be done under Service Building II! contract. The modulars, when finished, will be 40 -year permanent buildings. Possibly the West Branch School District will buy the rest of the modulars. 3. Berlin advised that some figures will be corrected in the transit grant, but this will not change the intent or the overall amount of the grant. 4. Council decided to defer consideration of Item H14, Ord. amending HOM Code until Legal & H.I.S. can review it. i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MORIES Informal Council Discussion April 2, 1979 Page 2 5. It was noted that the amendment to the Liquor Ordinance could 6. be adopted. Regarding the memo from Glaves concerning the width for Capitol and Madison, Roberts pointed Washington Street between that tie wanted to retain the street at itBalmer s full width. out ofourreltravel lanes eaving nand pen. Staff will and deProsseset further estimate for 7. discussion. Neuhauser called attention to an invitation from the White regarding a rural House to attend a meeting next Tuesday She would also visit with the people not development policy. available when deProsse and Erdahl made their trip. There 8. were no Council objections. Deputy Clerk Brei called attention to a correction to the date 6 for public hearing on Boyrum Street connection with Highway Bypass. It should be April 10; Item 3.d(1). attention to an incorrect roll call vote 9. Mayor Vevera called in the Council minutes of March 20th. On the Ordinance Vacating Myrtle Street, the vote was 4/3, Balmer, Roberts and Vevera 10. voting 'no'. Balmer suggested reviewing the State Land Preservation Commission material with area legislators at the Saturday meeting. deProsse absent from the room, 2:14 to 2:20. discussion on tenant model lease with Attorney 11. Erdahl related Ryan, which will be finalized soon. FILMS 1. Council adjourned to the Council Chambers to view the film on "A to Begin" with Keep America Beautiful Program, Place 2. Michele Fisher. Also with Jan Lown, Special Populations Involvement (SPI), "Very Programs of Parks and Recreation Department, Film, Special Arts Festival". QUARTERLY REPORT.- POLICE DEPARTMENT & FIRE DEPARTMENT 900-1250 1. Berlin will check into the status of the grant re vandalism 2. for Northside. Vandalism in downtown area was discussed, along with restitution and cleanup. PARKING 1. City Manager Berlin reminded Council of the meeting with April 4th at 1:30 P.M. Student Senate President Don Stanley on re student parking policies will be provided. 2. Information Before fall registration at the University, parking information should be made clear. Ann Arbor & Notre Dame for their parking 3. Staff could contact policy. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401RES Informal Council Discussion April 2, 1979 Page 3 4. University at Ames is going to be charging students to park bicycles on campus. OTHER I. Several Councilmembers expressed interest in the City pursuing the comparison evaluation of City governments as outlined in the City Manager's memo in packet of 3/30. 2. deProsse reported that she would be the Council liaison for preparation of a model budget manual for the National League of Cities. 3. deProsse also noted concern that the Resources Conservation Commission was discussing nuclear energy. 4. Material regarding bus service to University Heights will be in the next packet. APPOINTMENTS TO HOUSING COMMISSION 1. Council agreed to reappoint Hillstrom, to appoint Vander Zee the unexpired term, and Pittman to regular term. EXECUTION 4:00 P.M. in Conference Room at the Civic Center. Moved by deProsse, seconded by Roberts, to adjourn to executive session for discussion of pending litigation: Eaton, Coblentz, & Campaign ° Finance Disclosure cases. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Staffinembers present: Berlin, Helling, Ryan, Brown, Keating, Brei. Tape-recorded on executive session tape N14, Side 1, 790-1245. Consensus to not appeal the Campaign Finance Disclosure case. Moved by Erdahl, seconded by deProsse,to adjourn. Motion carried unanimously, 7/0, 4:20 P. M. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES Mo1REs