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HomeMy WebLinkAbout1979-05-29 Regular MeetingP,G CIF PAY 29, 1979 6 7 JORM MICROLAB AV AIR 100 01, 00 Thy 1 js 1 't Eau Q........... w :c. 1 OCR v"Qua; A 0 .................... JORM MICROLAB AV AIR 100 01, 00 Thy 1 js 1 't Eau ITS, A SM XT WIN tqv JORM MICROLAB i ROLL CALL REGULAR COUNCIL MEETING OF MAY 29, 1979 7:30 P.M. PRESENT ABSENT BALMER- dePROSSE ERDAHL v NEUHAUSER PERRET ROBERTS VEVERA MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES IAOIMES v 1 ROLL CALL REGULAR COUNCIL MEETING OF MAY 29, 1979 7:30 P.M. PRESENT ABSENT BALMER- dePROSSE ERDAHL v NEUHAUSER PERRET ROBERTS VEVERA MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES IAOIMES v I _1, COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES May 29, 1979 Iowa City Council, reg, mtg., 5/29/79, 7:30 P.M. at the Civic Center. Mayor Pro tem Balmer presiding. Councilmembers present; Balmer, deProsse, Erdahl, Neuhauser, Perret (7:35 PM), Roberts. Absent: Vevera. Staffinembers present: Berlin, Stolfus, Helling, Hayek, Kraft, Showalter, Glaves, Flaherty. Tape-recorded on Tape 79-14, Side 2, 2140 -End, and Tape 79-17, Side 1, 1-374. Mayor Pro tem Balmer proclaimed the week of play 28 - June 3, 1979 as Vietnam Veterans Week. to SQ Moved by Neuhauser, seconded by Roberts, that the following items and recommendations in the Consent Calendar be received, or approved and/or adopted, as presented: (Councilman Perret arriving to vote, 7:35 PM). Approval of Official Actions, reg. Council mtg., 5/15/79, subject to correction, as recommended by the City Clerk. © Minutes of Boards & Commissions: Pljnning & Zoning Comm. -5/14 & 1o59 i 5/17/79; Board of Library Trustees -4 26 a 513/79.1 Permit Resolution, Bk. 56, RES. 7c9ry-228, p. 739, APPROVING CIGARETTE PERMITS. /a 63 I Correspondence referred to City Mgr. for reply: 'D. F. DeRaad re/o drainage problems in Bryn Mawr Hts./Penny Bryn Subd. R. W. Reddig re � amendment to ordinance regulating distribution of handbills. /n & S iPetition from 21 residents of Spruce St. requesting a street light installation at 1417 Spruce. Petition from 285 persons requesting a� parking lot at Wetherby Park, recommendation from Dir. Parks & Rec. M0 enclosed. F. V. Hendershot re drainage problem in Ridge Road area; ZdIcV j City Mgr, to schedule an informal discussion with legal dept. II present. F. J. Longo re I. C. Kickers Soccer Club. v69 iAffirmative roll call vote unanimous, 6/0, Vevera absent. Recommendation approving preliminary & final Large Scale Non- Residential Development Plan of Hy -Vee Food Store, Inc. from Planning and- 10-91) Zoning Comm., noted. Moved by Roberts, seconded by deProsse, to set public hearing on I 6/19/79 at 7:30 PM in the Council Chambers on amending Sec. 8.10.35.1 & 0171 8.10.35.12.A of the Sign Ordinance, as recommended by the Planning & j Zoning Comm. Motion carried unanimously. i Jack Drulis, 1362 Burry Drive, Tom Muller, 1350 Burry Drive and Dick Hoffman, 2241 Aber Ave. appeared in support of the Council's lawsuit 1A IX against Dept. of Transportation's easterly alignment of FW 518. Public hearing was held to receive citizen comments regarding the City's proposed application for federal assistance under the Community for 3, „ Development Block Grant/Small Cities Program for improvements in the Lower Ralston Creek Neighborhood. Staffinembers Kraft & Flaherty gave a short presentation re the project which is bounded by Court St., Gilbert MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES Council Activities May 29, 1979 Page 2 St., Kirkwood Ave. and Dubuque St. One major structure will be a new railroad bridge and bed at Lafayette. A map of properties to be acquired was shown. Freda Hieronymus questioned if the bridge at Lafayette would be replaced. Staff will report on why the bridge was abandoned. Architect Ed Brinton was present. Kraft explained adjustment factor used in funding for acquisition of property. Public hearing was held on the plans and specifications for the 1979 BDI Second Addition Improvements, a special assessment project. No one /10 appeared. Moved by Neuhauser, seconded by deProsse, to adopt RES. 79-229, Bk. 56, p. 740, APPROVING FINAL PLANS & SPECIFICATIONS FOR THE 1979 BDI SECOND ADDN. IMPROVEMENTS. Affirmative roll call vote unanimous, 6/0, 10 75 Vevera absent. Moved by Neuhauser, seconded by Perret, to appoint Linda Schreiber as Acting City Clerk for the period from June 4th through June 8, 1979, /o7/ during the absence of the City Clerk. Motion carried unanimously. Staffinember Glaves commented on concerns regarding playground M 17 equipment in the City Plaza, stating that when the installation is complete, it will not look as dangerous. City Mgr. Berlin will report on //1700 possibil,ty of paving assessment interest and penalties being waived for Goodwill property. He requested that Goodwill write a letter outlining their problem. Berlin also will report on alternatives to correct a 1679 problem caused by traffic.futting across the corner of private property at the alley north of Gilpi6s. Councilmembers requested a priority list for /0600 asphalt resurfacing of street's. It was noted that concrete at the intersection of Woodside Dr. and Woodside Place is broken -ups deProsse 1140 commented that both the First Ave. sidewalk and the Court/Muscatine' projects looked very nice, but questioned if the sod was watered. Berlin /J g2 advised that it was. Staffinember Showalter was present for discussion of his memo in5/253 packet, regarding .he parking area for Wetherby Park. The suggestion was made to use compacted stone with oil seal. The issue will be referred to the Parks & Rec. Comm. for their recommendation. Neuhauser passed on a compliment she had heard that the parks were so beautifully taken care of. Berlin added that the cemetery this year was beautiful also. ldhl City Attorney John Hayek made a few comments on the closing for Blocks 83-84 tomorrow, when the title will be handed over to the. developer, recalling the efforts made to accomplish this urban renewal project, and the many people who have helped to make the project possible over the many years. Moved by Perret, seconded by deProsse, to adopt RES. 79-230, Bk. 56, pp. 741-743, AUTHORIZING EXECUTION OF INDEMNIFICATION /y�G AGREEMENT IN CONNECTION WITH SALE OF URBAN RENE14AL LAND, Blocks 83-84 with Old Capitol Associates. Affirmative roll call vote unanimous, 6/0, Vevera absent. Moved by Perret, seconded by Neuhauser, to adopt RES. 79-231, Bk. 56, p. 744, AUTHORIZING THE CITY CLERK TO ADVERTISE FOR BIDS ON 5/30/79, FOR h)97 THE PURPOSE OF PURCHASING FURNITURE AND EQUIPMENT FOR THE SENIOR CENTER. Affirmative roll call vote unanimous, 6/0, Vevera absent. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVES Council Activities May 29, 1979 Page 3 Moved by Perret, seconded by Roberts, to adopt RES. 79-232, Bk. 56, lQ 8F pp. 745-748, AUTHORIZING THE MAYOR TO SIGN THE AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE IOWA DEPT. OF TRANSPORTATION REGARDING OWNERSHIP, OPERATION & MAINTENANCE OF THE STREET LIGHTING SYSTEM AT THE INTERSTATE 80 AND DUBUQUE STREET INTERCHANGE, as recommended by Public Works Dept. Affirmative roll call vote unanimous, 6/0, Vevera absent. Moved by Neuhauser, seconded by Roberts, to adopt RES. 79-233, Bk. 56, p. 749, AWARDING CONTRACT FOR SERVICE BUILDING SANITARY SEWER, 1492 EXTENSION, to Rick Co., Inc., Toledo, Iowa, in the amount of $19,293.15. Affirmative roll call vote unanimous, 6/0, Vevera absent. City Mgr. Berlin requested a deferral of one week on the Resolution Establishing Plan -check Fees. Moved by deProsse, seconded by Perret, to so defer the resolution. Motion carried unanimously. Neuhauser, to adopt RES. ed 56, pp.v750b751, ESTABLISHINGdJUSTyCOMPENSATION FOR ACQUISITION OF3RIGHT- 1,491 OF -WAY, for South Gilbert St. Project. Affirmative roll call vote unanimous, 6/0, Vevera absent. Moved by Perret, seconded by Neuhauser, that the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be /1492 suspended, that the first and second consideration and vote be waived, and that ORD. 79-2955, Bk. 15, pp. 72-73, CHANGING THE NAME OF GRANTWOOD DRIVE, FROM CALIFORNIA AVENUE TO HOLLYWOOD BOULEVARD, TO GRANTWOOD STREET, be voted upon for final passage as this time. Affirmative roll call vote unanimous, 6/0, Vevera absent. Moved by Perret, seconded by Roberts, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 6/0, Vevera absent. Moved by Neuhauser, seconded by Perret, that the rule requiring that ordinances must be considered and vote on for passage at two Council 16972 meetings prior to the meeting at which it is to be finally' suspended, that the second consideration and vote be waived, and that ORDassed • 79-2956, Bk. 15, pp. 74-75, AMENDING ORDINANCE NO. 79-2946, (ESTABLISHING THE SENIOR CENTER COMMISSION), be voted upon for final passage at this time. Affirmative roll call vote unanimous, 6/0, Vevera absent. Moved by Neuhauser, seconded by Perret, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 6/0, Vevera absent Moved by Neuhauser, seconded by Perret, to communicate this action to the' Board of Supervisors. Motion carried unanimously. Moved by Roberts, seconded by Perret, to adjourn the meeting at 8:40 P.M. Motion carried unanimously. JOHN R. BALMER, MAYOR PRO TEM ABBIE STOLFUS, CITY CLERK MICROFILMED BY JORM MICROLAB CEDAR RAMS -DES MOINES City o9 Bowa CL�J DATE: May 25, 1979 TO: City Council FROM: City Manager RE: Material in Friday's Packet Memoranda from the Assistant City Manager: a. City Manager's Safety Committee plus summary of two meetings 1096, of the Safety Committee b. Sumner Meeting Schedule 1 O 9 b Memorandum .from Assistant City Attorney Ryan regarding historic buildings. IOR7 Memoranda from the Department of Planning and Program Development: a. 4th Year Projected CDBG Year -End Surplus 10q ? b. South Gilbert Street Project 10 qq c. Proposed Small Cities Comprehensive Grant Application / 10 O Memorandum from the Director of Finance regarding refuse collection fee /1 O i Memorandum from the Director of Parks and Recreation regarding Wetherby Park parking lot. 1108 Memoranda from the Department of Public Works: a. Termination of garbage service 110 3 b, Meeting to review Ralston Creek Watershed Management Plan Copy of presentation by Transit Manager at conference in Albuquerque, New Mexico. Copy of letter to Mr. Joseph E. Day from Chairman of Broadband Telecomluni cations Commission. 110(, Copy of letter sent to Easter Iowa Cablevision, Inc., and to Hawkeye CableVision Corporation from the Chairman of the Broadband Telecommunications Conmission.1167 Mayor's Youth monthly report for April 1979. 110$? Article: Sioux City bemoans pressuring by [IUD 1109 Agendas: Civil Service Commission meeting of May 26 1 11 D Committee on Community Needs meeting of May 30 111 1 Riverfront Commission meeting of May 30 111 2 Human Rights Commission meeting of May 30 1113 Library calendar for June 1979 11N Plaza Previews, May 22, 1979, Volume 6 - III S� Invitation to councilmembers W 4 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES .J COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES May 29, 1979 dePIowa City Council, reg, mtg., 5/P9/79 7:30 P.M. at the Civic Center. rosse Pro tem Balmer presiding. Councilmembers present: Balmer, Staffinembers prey Neuhauser, Perret (7:35 PM), Roberts. Absent: Vevera. Glaves, Flaherty. Berlin, Stolfus, Helling, Hayek, Kraft, Showalter, 79-17, Side 1, 1-374. recorded on Tape 79-14, Side 2, 2140 -End, and Tape June 3 Mayor Pro tem Balmer proclaimed the week of May 28- 1979 as Vietnam Veterans Week. Moved by Neuhauser, seconded by Roberts, that the following adopted, as presentedhe (CouncilmanlPerretbarreving to vote, 7:35 and/or adopted, 9 items and 7:35 PM). Approval of Official Act' b' su 7ect to correction, as recommeons reg. nded by the City mt 9•, 5/15/79, Minutes of Boards & Commissions: Planning &Clerk. 5/17/79; Board of Library Trustees -4/26 & 5/3/9& Zoning Comm. -5/14 & Permit Resolution, Bk. 56 CIGARETTE PERMITS. , RES. 79-228, P. 739 APPROVING Correspondence referred to City Mgr. for reply: D. F. DeRaad re drainage problems in Bryn Mawr Hts./penny Bryn Subd. R. W. Reddig re amendment to ordinance regulating distribution of Petition from 21 residents of Spruce St. requesting a street light installation at 1417 Spruce handbills. Parking lot at Wetherby Petition from 285 persons requesting a enclosed. F. V Y Park, recommendation from Dir. Parks & Rec. City Mgr. to V. Hendershot le an re drainage problem in Ridge present. F. J. Longo re I. C informal discussion g Road area; Kickers Soccer Club. with legal dept. Aff' irmative roll call vote unanimous, 6/0, Vevera absent. R ecommendation approving preliminary & final Large on - Residential Development Plan of Hy -Vee Food Store Zoning Comm. Inc. froPlanningand noted. Moved by Roberts, seconded by deProsse, to set public hearing on 6/19/79 at 7:30 PM in the Council Chambers on amending Sec. 8.10.35. & 1 & 8.10.35.12.A of the Sign Ordinance as Zoning Comm. Motion carried unanimously, recommended by the Planning Jack Drulis, 1362 Burry Drive, Tom Muller, 1350 Burry Drive,and Dick Hoffman, 2241 Aber Ave, appeared in support of the Council's lawsuit against Dept, of Transportation's easterly alignment of FW 518. Public hearing was held to receive citizen comments regarding the City's proposed application for federal assistance under the Community Development Block Grant/Small Cities Program for improvements in the Lower Ralston Creek Neighborhood. Staffinembers Kraft & Flaherty gave a short presentation re the project which is bounded by Court St. Gilbert MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110E11ES Council Activities May 29, 1979 Page 2 St., Kirkwood Ave. and Dubuque St. One major structure will be a new railroad ties to be acuired wasshown. Freda nHieronymus aquestioned Aifathe fbridgerat Lafayettegwould be replaced. Staff will report on why the bridge was abandoned. Architect Ed Brinton was present. Kraft explained adjustment factor used in funding for acquisition of property. Public hearing was held on the plans and specifications for the 1979 BDI Second Addition Improvements, a special assessment project. No one appeared. Moved by Neuhauser, seconded by deProsse, to adopt RES. 79-229, Bk. 56, p. 740, APPROVING FINAL PLANS & SPECIFICATIONS FOR THE 1979 BDI SECOND ADDN. IMPROVEMENTS. Affirmative roll call vote unanimous, 6/0, Vevera absent. Moved by Neuhauser, seconded by Perret, to appoint Linda Schreiber as Acting City Clerk for the period from June 4th through June 8, 1979, during the absence of the City Clerk. Motion carried unanimously. Staffinember Glaves commented on concerns regarding playground equipment in the City Plaza, stating that when the installation is complete, it will not look as dangerous. City Mgr. Berlin will report on possibility of paving assessment interest and penalties being waived for Gootheir proll blem. Berlin ralsoswilled treport onilalternat vesletter correctna problem caused by traffic cutting across the corner of private property at the alley north of Gilpins. Councilmembers requested a priority list for I asphalt resurfacing of streets. It was noted that concrete at the intersection of Woodside Dr. and Woodside Place is broken -up. deProsse commented that both the First Ave. sidewalk and the Court/Muscatine projects looked very nice, but questioned if the sod was watered. Berlin advised that it was. Staffinember Showalter was present for discussion of his memo in 5/25 packet, regarding the parking area for Wetherby Park. The suggestion was made to use compacted stone with oil seal. The issue will be referred to the Parks & Rec. Comm. for their recommendation. Neuhauser passed on a compliment she had heard that the parks were so beautifully taken care of. Berlin added that the cemetery this year was beautiful also. City Attorney John Hayek made a few comments on the closing for Blocks 83-84 tomorrow, when the title will be handed over to the developer, recalling the efforts made to accomplish this urban renewal Project, and the many people who have helped to make the project possible over the many years. Moved by Perret, seconded by deProsse, to adopt RES. 79-230, Bk. 56, pp. 741-743, AUTHORIZING EXECUTION OF INDEMNIFICATION AGREEMENT IN CONNECTION WITH SALE OF URBAN RENEWAL LAND, Blocks 83-84 with Old Capitol Associates. Affirmative roll call vote unanimous, 6/0, Vevera absent. oved seconded Bk. 56 P. 744, AUTHORIZINGtTHE CITY CLERK TO ADVERTISE FORtBIDS ON 5/ 0/79, FOR J THE PURPOSE OF PURCHASING FURNITURE AND EQUIPMENT FOR THE SENIOR CENTER. Affirmative roll call vote unanimous, 6/0, Vevera absent. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Council Activities May 29, 1979 Page 3 Moved by Perret, seconded by Roberts, to adopt RES. 79-232, Bk. 56, pp. 745-748, AUTHORIZING THE MAYOR TO SIGN THE AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE IOWA DEPT. OF TRANSPORTATION REGARDING OWNERSHIP, OPERATION & MAINTENANCE OF THE STREET LIGHTING SYSTEM AT THE INTERSTATE 80 AND DUBUQUE STREET INTERCHANGE, as recommended by Public Works Dept. Affirmative roll call vote unanimous, 6/0, Vevera absent. Moved by Neuhauser, seconded by Roberts, to adopt RES. 79-233, Bk. 56, P. 749, AWARDING CONTRACT FOR SERVICE BUILDING SANITARY SEWER EXTENSION, to Rick Co., Inc., Toledo, Iowa, in the amount of $19,293.15. Affirmative roll call vote unanimous, 6/O, Vevera absent. City Mgr. Berlin requested a deferral of one week on the Resolution Establishing Plan -check Fees. Moved by deProsse, seconded by Perret, to so defer the resolution. Motion carried unanimously. Moved by deProsse, seconded by Neuhauser, to adopt RES. 79-234, Bk. 56, pp. 750-751, ESTABLISHING JUST COMPENSATION FOR ACQUISITION OF RIGHT- OF-WAY, for South Gilbert St. Project. Affirmative roll call unanimous, 6/0, Vevera absent. vote Moved by Perret, seconded by Neuhauser, that the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at whichit is to be finally passed be suspended, that the first and second consideration and vote be waived, and that ORD. 79-2955, Bk. 15, pp, 72-73, CHANGING THE NAME OF GRANTWOOD DRIVE, FROM CALIFORNIA AVENUE TO HOLLYWOOD BOULEVARD, TO GRANTWOOD call unanimous, STREET, be voted upon for final passage as this time. Affirmative roll sent. y Roberts,t that the ordinannceVbeefinally adopted at this time. Moved b Affirmative seconded ve roll call vote unanimous, 6/0, Vevera absent. Moved by Neuhauser, seconded by Perret, that the rule requiring that ordinances must be considered and vote on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the second consideration and vote be waived, and that ORD. 79-2956, Bk. 15, pp. 74-75 AMENDING ORDINANCE NO. 79-2946, (ESTABLISHING THE SENIOR CENTER COMMISSION), be voted upon for final passage at this time. Affirmative roll call vote unanimous, 6/0, Vevera absent. Moved by this time. Neuhauser, seconded by Perret, that the ordinance be finally adopted at Moved by Neu auser,ative l Vevera seconded by Perrettcalleto communicate action toethe Board of Supervisors. Motion carried unanimously. Moved by Roberts, seconded by Perret, to adjourn the meeting at 8:40 P.M. Motion carried unanimous y, �//'1�� OHN R. BALM R, AYOR PRO TEM x-- ABBIE STOLFUS, CITY LERK MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101ME5 v - M IOWA CITY CITY COUNCIL AGENDA REGULAR COUNCIL MEFTING OF MAY 29, 1979 7:30 F.M. COUNCIL CHAMBERS, CIVIC CENTER 410 E. WASHINGTON MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES AGENDA REGULAR COUNCIL MEETING MAY 29, 1979 Item No. j 1 - MEETING TO ORDER, Ma..1 � �vo �'r i+ti. CSM ��M cf OveS tCilhel . ROLL CALL. Azekt; (/eUewa 1 D.�v-ve�C7.3� P.M) Item No. � 2 - VIETNAM VETERANS' WEEK, MAY 28 -,Tune 3, 1979. Item No. 3 - CONSIDER ADOPTION OF THE CONSENT CALENDAR AS PRESENTED OR AMENDED. a. Approval of Official Actions of the regular Council meeting of May 15, 1979, subject to correction, as recommended by the City Clerk. b. Minutes of Boards and Commissions. (1) Planning and Zoning Commission informal meeting of May 14, 1979, (2) Planning and Zoning Commission meeting of May 17, 1979.. (3) Board of Library Trustees meeting of April 26, 1979. (4) Board of Library Trustees special meeting of May 3, 1979.. C. Permit Resolutions, as recommended by City Clerk: (1) Resolution Approving Cigarette Permits. d. Correspondence. (1) Letter from Duane F. DeRaad regarding drainage problems in the Bryn Mawr Heights/Penny Bryn subdivisions. This letter has been referred to the City Manager for reply. - (2) Letter from Roger W. Reddig regarding an amendment to the City ordinance i regulating distribution of handbills. This letter has been referred to the City Mannger'for reply. As this ina t nnce, nconsiders recommends nochange.� IfltheCounciler the anManager to be appropriate, ingly. the Manager will reply accord - (3) Petition signed by 21 residents of Spruce Street re- questing that a street light be installed at 1417 Spruce Street. This letter has been referred to the City Man- ager for reply. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES Id01NES Agenda Regular Council Meeting May 29, 1979 7:30 P.M. Page 2 -� �• (4) Petition signed h 2A5 Y persons requesting a pnrking lot for Wetherby Park. A recommendation from the Director of Parks and Recreation is enclosed. The City Manager will, reply after the Council. discusses the matter. (5) Letter from Mr. Frederick V. Hendershot regarding a drainage problem in the Ridge Road area. Comment: The street drainage crosses Mr. Hendershot's property which is ten feet wide. There has been some erosion on the property. The matter has been discussed i with the City staff. In our opinion, this is a natural drainage way and it has existed for over 20 years. There- fore, the staff believes that the City h,,s no liability in this matter. Last year the City did offer to rip rap. This offer was rejected by an adjacent property owner. The City Manager will. respond accordingly. S. (6) Letter from Frank .1. Longo regarding the Iowa City Kickers Soccer Club. This letter has been referred to the City Manager for reply. I END OF CONSENT CALENDAR. Item No: 4 - PLANNING AND ZONING MATTERS. a. Consider a recommendation approving the preliminary and final Large Scale Non -Residential. Development Plan of HyVee Food Stores, Inc. 5-7912. Comment: The Planning and Zoning Commission at a regular meeting held May 17, 1979'recommended (6-0) approval of the subject development plan located on the northwest corner of the intersection of N. Dodge Street and Old Dubuque Road sub- ject to (1) the legal papers being in order and (2) the re- visions requested by the Department of Transportation on the preliminary and final plan be incorporated prior to Council approval. This recommendation is consistent with the staff recommendation presented in a staff report dated May 17, 1979, which is attached to this agenda. A resolution for consider- ation of the item will be presented at the next meeting pend- ing resolution of the contingencies noted above. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES I40IMES Agenda Regular Council Meeting May 29, 1979 7:30 P.M. Page 3 Z/-. b. Consider setting a public hearing .Tune 19 1979, amending Sec- tions 5.10,35.1 and 8,10.35.12.A of the Sign Ordinance. 113 Comment: The Planning nod Zoning Commission at a regular meeting held May 17, 1979, recommended (6-0) approval of amendments to the sign requirements for the M1 zone subject to the definition of Front Wall being changed to correspond with the definition as presented in a May 17 memorandum from Don Schmeiser, and that line 3 in the section entitled GENERAL REQUIREMENTS should begin "Section B.l.a attached explaining the subject amendments. Also included sin the Council packet are the amendments, Prior to the publica- tion of the notice of public hearing, the amendments will be Put into ordinance form. Action: (R..Q, I .)„ _ i n - Item No. 5 - PUBLIC DISCUSSION. Item No, 6 - ruMLLC HEARING TO RECEIVE CITIZEN COMMENTS REGARDING THE CITY'S PROPOSED APPLICATION FOR FEDERAL ASSISTANCE UNDER THE COMMUNITY DEVELOPMENT BLOCK GRANT/SMALL, CITIES PROGRAM FOR IMPROVEMENTS IN THE LOWER RALSTON CREEK NF.ICHBORITOOD, Comment: An application proposal asking $2,000,000 over a three year period, of which this year's request is $530,000, has been prepared. This public hearing provides an opportunity for citizens to voice recom- mendations and options on this proposal. Final Council action is necessary during the June 5th meeting to ensure compliance with the federally mandated June 11 deadline. Additional information is provided with the packet. Action: P d AA n n A .A FUCROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES HOLLIES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES j I C i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES -LJ v, I A21- "/ 21 -1,,j qa-1/ / hives/� /'/'I�.,C/ / �mL //�-LCGGI� ✓✓�/v/�'LO� �f �l - MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 6101RES 'C�- 7jP-/7 Zee PEW cu u -P &t w:.-, 0- -- LG Ccs—�.,• ;/_ G.-e� ,�`�-/' O7)2IQ. y Le__ �.a -1 - c MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES 1 Y Agenda Regnlar Council Meeting May 29, 1979 7:30 P.M. Page 4 Item No. 7 - PUBLIC HEARING ON THE PLANS AND SPECIFICATIONS FOR THE 1979 RDI SECOND ADDITION IMPROVEMENT;S. Comment: This public hearing concerns the special assessment project as authnrized by the City Council for the BDL Second Addition. All costs incurred in the project will he borne by RDI. Action: wNo nklip (n 11 PQ n rp tl Item No. 8 - CONSIDER RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS FOR _19 9 9 THE 1979 BDf SECOND ADDITION IMPROVEMENTS. Comment: Since this is not a controversial project and BDI des' com- pleteres to the work this construction season, staff recommends thattheapproval of plans and specifications be given at the same meeting as the hearing. Action: 610 �I 6LL, &_I&/n n Item No. 9 - CITY COUNCIL APPOINTMENTS. a. Consider motion to appoint Linda Schreiber as Acting City Clerk for period from June 4 through ,lune R, 1979, during the absence of the City Clerk. Action:I Q� a Item No. 10 - CITY COUNCIL INFORMATION. .Da k i I r4 l�1 "J�/� MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MO RIES 0 &f VLt l CA- VLA MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Ozi MICROFILMED By JORM MICROLAB CEDAR RAPIDS -DES 140114ES 1, 1 jAgenda Regular Council MeetLng May 29, 1979 7:10 P.M. Page 5 I Item No. 11 — REPORT ON ITEMS FROM THE CITY MANAC17R AND CITY ATTORNEY. I a. City Manager. AOxw b. City Attorney. I� ZzS- Item No. 12 — CONSIDER RESOLUTION AUTHORIZING EXECUTION OF INDEMNIFICATION AGREE— f a 3 6 MF.NT IN CONNECTION WITH SALE. OF URBAN RENEWAL LAND. Comment: This resolution approves an indemnification agreement with Old I Capitol Associates in connection with the closing on Blocks 83 and 84 scheduled to take place on May 30, 1979. The City Attorney recommends approval of this resolution. Action: Item No. 13 — CONSIDER RESOLUTION AUTHORIZING THE CITY CLERK TO ADVERTISE. FOR BIDS ON MAY 30, 1979, FOR THE PURPOSE. OF PURCHASING FURNITURE AND �3 EQUIPMENT FOR THE SENIOR CENTER. Comment: The State Senior Center funds for furnishing the Senior Center )� ($$38,666) must be obligated by .lune 30, 1979. / Action: POA I 6 l2o�v` CLC Q a � C0 /75 l i i I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES Agenda Regular Council Meeting May 29, 1979 7:30 P.M. Page 6 Item No. I4 - CONSIDER RESOLUTION AUTHORIZING THE MAYOR TO SIGN THE AGREEMENT BETWEEN THE CITY OF I014A CITY AND THE IOWA DEPARTMENT OF TRANS- PORTATION REGARDING OWNERSHIP, OPERATION AND MAINTENANCE OF THE STREET LIGHTING SYSTEM AT THE INTERSTATE. 80 AND DUBUQUE STREET INTERCHANGE. Comment: The agreement would transfer ownership of the lighting system at the above referenced interchange from the City of Iowa City to the Iowa Department of Transportation. It also indicates that the Iowa DOT will be responsible for all maintenance and energy costs of this system from July 1, 1978 on. Additionally, it also stipulates that the Iowa DOT will be responsible for the system's operation and may, at its choosing, extinguish portions of the system as it finds necessary. It is recommended by Public Works that the resolution be passed and the City enter into this agree- ment. (neLI Uj,_0 wa �a ? i_c� i,¢c�wQa f ✓v uQa Action: �q)6_L Gxla a_d atiy¢ 616 Item No. 15 - CONSIDER RESOLUTION AWARDING CONTRACT FOR SERVICE. BUILDING SANI- 1�33 TARY SEWER F-KTENSION. Comment: This resolution would authorize the Mayor to execute contract in the amount of $19,293.15 to Rick Co., Inc., from Toledo, Iowa. Only one bid was received, but it was approximately 15% below the estimate of $22,782. Staff recommends award. Action: / t p..ex 1 U/C1 o G� IGa B� I a, /p 10 �P�,t_ /, tem No. 16 - CONSIDER RESOLUTION ESTABLISHING PLAN -CHECK FEES. Comment: This resolution is intended to clarify the method of computing and refunding plan -check fees as part of the building permit pro- cess. A memorandum from the Director of Rousing and Inspection Services is attached to the agenda. Action: L1Plt_I — MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Agenda Regular Council Meeting May 29, 1979 7:70 P.M. Page 7 Item No. 17 - CONSIDER RESOLUTION ESTABLISHING JUST COMPENSATION FOR ACQUISITION 4 OF RIGHT-OF-WAY. Comment: This resolution establishes .just compensation for the last one of ten parcels for the South Gilbert Street Project. A memorandum on the subject accompanies this agenda. The staff recommends adoption of Qthe resolution. Action: ��I Yl Pam I�aQi/ ct�[A_�-- Item No. 18 - CONSIDER AN ORDINANCE CHANCING THE NAME. OF GRANTWOOD DRIVE, FROM CALIFORNIA AVENUE TO HOLLYWOOD BOULEVARD, TO CRANTWOOD STREET. j i9,5-5' (first consideration) Comment: Action: Item No. 19 - Comment: Action: The Public Works Department desires to change the name of Grant - wood Drive to Grantwood Street from California Avenue to Hollywood Boulevard. This street name change is necessary to eliminate conflicts with address numbers between the north -south portion and the east -west portion of Grantwood Drive. Existing house numbers would remain the same; only the designation from Drive to Street would change. This change will affect seven existing homes and all vacant lots lying within Mount Prospect Addition, Part III, that front on Grantwood Drive. ter Commission). (second consideration) Can - The purpose of this ordinance is to add two members to the Senior Center Commission who will be appointed by the Johnson County Board of Supervisors. / P./l;/ Item No. 20 - ADJOURNMENT. e LFZ'1) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 0g -3 )L a 3 4 S rAOS -T. 0.o.7,✓ 9L. c�„^ptiw`tI - v MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 2 COUNCIL MEETING or. ROUTING FOR ORDINANCES, RESOLUTIONS, A,REEMF.NTS, CONCTS, NOTICES. ORIGINAL ORIGINAL COPIES XEROX XEROX AGENDA ITEM N FILE COPIES CERT. OF OF A COPIES or CONT. INSTRUCTION 3 ei a RECR. ITEMS h�L� CONTRACT' ITEMS AFTER FOR EXECUTION FINALIZATION Ivl `— a3o Az 0g -3 )L a 3 4 S rAOS -T. 0.o.7,✓ 9L. c�„^ptiw`tI - v MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 2 CITY OF IOWA CITY CIVIC CENFER X110 F WASI IINGION SI IOWA CIIY IOWA 52?_40 (319) 354.18GO P R O C L A 11 A T 1 0 N WHEREAS, the Vietnam Veterans served their country during a painful time in a bitter war, and WHEREAS, instead of returning to the welcome which this nation showered upon returning veterans of past wars, the Vietnam Veterans were often met with our embarrassment or ignored, and WHEREAS, the honor of those who died in Vietnam is not tarnished by our uncertainty at the moment of their sacrifice and we should therefore offer our respect and gratitude, and WHEREAS, for those who still bear the wounds, both physical and psychic, we should acknowledge our continuing responsi- bility, NOW, THEREFORE, I, John BatmeA, h1ayoA PAo tem o6 .tile City o6 IoaYt City, Iowz, heAeby p4oc2aim .the week o6 May 28 - Jute 3, 1979, as VIETNAM VETERANS WEEK .Gt .the City o6 Ioan C.i,ty, and wage atC CZtizenb to join do Aecogtuz.ing .the con Ai- butions and aacAi.6dcee o6 .the Vietnam Veterans, Signed in Ioim C.i iy, Iolaa, .thie 29th day o6 May 1979, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140114ES /058' Rcq Ldc,a COUMCI L MEEfll "Pk EQSE, Si9N IN: NamE: dd Ess/� �. �7����dC�i1/ /�J U -✓�icr�i� 3. q, GSC JDRULIS Dy Pre s c. r. 8. 4, /0. j/. 1?. 13. �y. ,! MICROFILMED BY V JORM MICROLAB CEDAR RAPIDS -DES 110INE5 INFORMAL COUNCIL DISCUSSION MAY 14, 1979 INFORMAL COUNCIL DISCUSSION: May 14, 1979, 1:30 P.M. in the Conference Room at the Civic Center. Mayor Pro tem Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, deProsse, Roberts, Erdahl, Ferret (1:50 PM). Absent: Neuhauser, Vevera. STAFFMEMBERS PRESENT: Berlin, Stolfus, Helling. Others present for certain discussions, as noted. TAPE-RECORDED Reel 79-15, Side 2, 1264 -End, f, Reel 79-16, Side 1, 1-1110 APPLICATIONS TO PLANNING AND ZONING COMMISSION 1270-1500 oot roy present. Village Green Part 10 Final McCreedy present. 1 Towage easement nee ed . i 2. Detention facility construction discussed. II 3. Sewer capacity is technically BDI's, but is not being used by BDI. 4.Roberts questioned if the 10 years would start from when the lift station was built. Staff will check. He also cautioned about discharging of sump pumps in the street, because,; of, previous problems. y� Oakes Second Addiiton-Prel. 1. ity gr. erlin questioned if the storm water detention ` was offsite. Boothroy advised that before the final plat, a legally:described facility and access will be presented. 2. :P&Z,will address the issue of Foster Road at tonite's meeting. Council will discuss later the section from Dubuque to First Ave. or Scott. i AGENDA -COUNCIL BUSINESS 1500-1890 1.Asst. City gr. elling introduced Larry Askling from the Univ..School of Social Work who then introduced student representatives from South Africa, Austria, Egypt, Iran and West Berlin. Councilmembers then introduced themselves. Councilman Ferret arrived, 1:50 PM. 2. deProsse called attention to the letter regarding pro- hibition of dangerous materials. Berlin related action taken. The legal department and staff will be consider- ing alternatives and ramifications. 3. Berlin reported that the leakage at the landfill has been stabilized. He outlined action being taken to ascertain why the bacteria die in the digesters, as it has happened .twice. This same process is planned for the new plant. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES tI010E5 1, Page 2 Informal Council 4• Berlin called attention to May 14, 1979 bonding attorney material received from the includes a y regarding the BDI project, which includes sanitarylift station, paving, water, storm and attorney waseneededofor,atle advising that a special of the bonds will legal opinion, the buyer John IYillers not accept an in-house legal o representing Shive-Hatter Pinion. fort the Project asked Council to also adoptengineers and settingeJuneg6thtasof May 29th on the improvementss by Council on June 12th, date for bids, to be acted on This addition to the a y the Clerk to the tentative a genda Will be posted b S. Berlin advised genda. Copper Dollar bast he would bring up the issue of memo, durin as outlined in Police Chief Miller's g the regular meeting. 6. Schedule for the summer session was discussed briefly, Council to await input from Neuhauser F, Vevera. Memo was in the Friday packet. 7• Balmer called attention to the groundbreaking for the elderly housing tomorrow. ceremony as Mayor Pro tem. He will battending RE SENIOR CITIZENS CENTER Kraft present. 1• deProsse asked for amount of 1890 -End from County. Berlin advised ittWould nbei$loo,0 2• Berlin called attention to his memo i $100,000: packet concerning mezzanine $ third floor, and explained funding. and 3. Present use of Davis Building, noted. costs $ funding were 4• Use f 0 steam from the University will be negotiated. 5• Mary Rock voiced several objections regarding no pI•ovision Of versatility in the Plan, which is geared toward services, in her opinion. She was invited to attend the Senior Center Commission meetings, and express her ideas Of space will be a Commission deci. Allocation 6 sion. Payment of overhead by agencies was discussed. Berlin suggested that if the agency provides direct services to 7• Icitizens, they would not pay• Not all groups will have frCity nofficeespace is time proposed to be used,�rshould'be planovided a forlength of Em to provideOfficesonntheallocated for U Smash , Roberts Berlin will third floor of Senior Center. funding. Present projections from Finance regarding 8• Cora Pollock suggested that the Center should be a social center, not just services for individuals. She was also invited to attend the Commission meetings. 1. Balmer stated that generally, the Council agrees with share the City Manager's recommendations, An agreement to he deP the County mentedsthatun 1thetCityoshouldWill not assumecoststhe County is now bearing. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110111ES Informal Council Page 3 May 14, 1979 WASHINGTON STREET/CAPITOL STREET INTERSECTION Tape 79-16 laves, Dietz, niv.- i son present. Side 1, 1. Claves called attention to his memo in 5/11 packet. 1-437 A plan of the intersection was shown $ explained. Problems with grade for Capitol were explained. 2. City Engr. Dietz recommended 31' at the intersection, and explained his reasoning. 3. Clarification was needed because of the two Council decisions regarding Washington St. in this area. Four lanes of traffic will not go thru to Clinton in the bus area. Traffic in the area was discussed. 4. Gibson stated that the University did not want to use the secondary entrance for the handicapped. 5. Roberts and Balmer favored 451, deProsse, Ferret and Erdahl favored 31'. BLACK'S GASLIGHT VILLAGE Hayek, Kucharzak�Appeals Board 437- members mit ey $ Graham were present, as well as residents of the Village. Councilman Erdahl absent from the room;3:45 PM. 1. Berlin stated that two avenues were open to Council: a) the ordinance could be amended to apply equally to all, b) the Housing Appeals Board could be taken to Court appealing their decision. 2. Hayek explained the question of zoning for the Village, which is now overloaded for present zone. This can be resolved thru litigation or negotiation. 3. No request for an extension of time has been filed with the Board of Appeals. Council had requested that this be done. Smithey explained the reasoning behind their j decision on the timeframe, the dates having been suggested by Mrs. Black $ her attorney.; 4. Kucharzak.recalled other buildings which had been placarded. S. Atty. Hayek outlined the -options available to the tenants or owner; seeking an injunction or appealing the Board's ruling. 6. Smithey explained that Graham's term expired at midnite on the night of the last hearing. Neither the City or Atty. Bartley (representing Black), contested Graham's continued presence on the Board past midnite, and Bartley was very specific that they would not contest Mr. Graham's participation on the Board. They did not allow the tenants to speak at this meeting because of the late hour. If there was significant information to present, Atty. Bartley could have called a tenant as a witness,and he didnt. 7. Council had previously asked for discussion of a change in the Housing Code to allow for variances, such as exemption for buildings worthy enough to be placed on Historic Register, but not exempting a secondary means of egress. Staff is investigating and will schedule discussion later. Councilman Erdahl returned to the meeting, 4:20 PM. B. There was a concensus that Mrs. Black or the tenants should file a request for extension of time to 7/31, to the Appeals Board. No one favored the City taking the Board to court. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 11DIRES Page 4 Informal Council May 14, 1979 9. Village residents voiced concern about the wording on the placards, which are not dated. The placard notice served to Mrs. Black was dated. A tonant also stated they had no faith in the Board, they did not earn their salary. (The Board is a volunteer group, is not paid a salary.) 10. Ryan advised that the City does not have an Ordinance for Historic Districts. 11. Commissioner Graham stated that the City should be proud of the exemplary job done by Chrm. Smithey, Mike Kucharzak and Atty. Bob Bowlin. APPOINTMENTS 1. Consensus to appoint Pat Collins for the Housing Commission. 2. Consensus to appoint Stephen Lampe for Committee on Community Needs. ADDITION TO BULLETIN BOARD TENTATIVE AIiENllA e ros,se advise"' t at t e attorney ire by the Council for the Freeway 518 matter would be present after the formal meeting Tues. night for executive session. The Clerk will show addition of this item on the Tentative Agenda posted on the bulletin board. EXECUTIVE SESSION 5:00 P.M. Moved ,by Roberts, seconded by Ferret to adjourn to executive session under exemption allowed by Sec. 28.A.S.c., to discuss strategy -with counsel in matters that are presently in litigation, where disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Affirmative roll call vote unanimous, 5/0, Neuhauser F, Vevera absent: Berlin, Stolfus, Helling, Ryan present. Tape-recorded on Reel 14, Side 1, 1245-1332. Asst. Atty: Angela Ryan presented the issue. Moved by Ferret, seconded by Roberts to adjourn, 5:10 P.M. Motion carried unanimously. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101:IES MINUTES OF OFFICIAL ACTIONS OF COUNCIL - 5/15/79 The cost of publishing the following pro- ceedings & claims is $ . Cumulative cost for this calendar year for said publication is $ Iowa City Council, reg. mtg., 5/15/79, 7:40 P.M. at the Civic Center. Mayor Pro tem Balmer presiding. Councilmembers present: Balmer, deProsse, Erdahl, Perret, Roberts. Absent: Neuhauser, Vevera. Moved by Roberts, seconded by Erdahl, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted, as presented: Approval of Official Actions, reg. Council mtg., 5/1/79, subj. to correction, as recommended by City Clerk. Minutes of Boards & Commissions: Parks & Rec. Comm. -4/11/79; Broadband Telecommunications Comm. -5/1/79; Riverfront Comm. -5/2/79; Planning & Zoning Comm. -4/30/79 & 5/3/79; Mayor's Youth Empl. Board -4/17/79. Permit Resolutions, Bk. . 56, as recommended by City Clerk: RES. 79-200, p. 681, APPROVING CLASS C LIQUOR LICENSE FOR THE AIRLINER. RES. 79-201, p. 682, APPROVING CLASS C., LIQUOR -LICENSE FOR AERIE #695, h FRATERNAL ORDER OF EAGLES. RES.,: 79-202, p. 683, APPROVING CLASS B BEER SUNDAY SALES FOR CONTROL TOWER. RES. 79-203,. p. 684, APPROVING DANCING PERMIT FOR FRATERNAL ORDER OF EAGLES. I Moticns: To approve disbursements in amount of $1,404,500.67 for Feb. 1979, & ` $1,220,671.15 for March 1979, recomm. by Finance Director, subj. to audit. Correspondence:. Memos .from Traffic Engineer regarding prohibition of parking on Estron at Benton and re stop sign installation at Friendship & Court. Chrp. Riverfront Comm., expressing appreciation for recent meeting with Council. Application from University of, Iowa .Homecoming Council to have. annual homecoming parade on 10/19/79; approved. Affirmative roll call vote unanimous, 5/0, Neuhauser and Vevera absent. Moved by Perret, seconded by Roberts, to adopt RES. 79-204, Bk. 56, p. 685, APPROVING PRELIMINARY PLAT OF OAKES SECOND ADON. Affirmative roll call vote unanimous, 5/0, Neuhauser and Vevera absent. John Suchomel noted his pleasure in seeing the groundbreaking for the senior citizens housing project at corner of Dubuque/Court. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110IR[s official Actions Mayor Pro tem Balmer announced one vacancy on May 15, 1979 the Housing Comm. for unexpired term ending 5/1/82, Page 2 appointment to be made 6/19/79. Moved by deProsse, seconded by Perret, to appoint Patricia Collins to a three-year term on the Housing Comm., term expiring 5/1/82. Motion carried unanimously, appoint Moved by Perret, seconded by Erdahl, pP Stephen Lampe to unexpired term ending 10/1/79 on the Committee on Community Needs. Motion carried unanimously, 5/0. City Manager Neal Berlin called attention to the memo from Police Chief Miller in the 5/11 Copper Dollar. Moved by packet regarding the Perret, seconded by deProsse, as recommended by Chief Miller to suspend the Class C Liquor License suspended for for Copper Dollar, 211 Iowa Ave. be twelve (12) working days from June 4th, to 16th, inclusive. Motion carried, 4/1, Erdahl voting 'no'. Moved by deProsse, seconded by AUTHORIZING to adopt RES. 79-205, Bk. 56, p. 68 !' ABANDONED BICYCLE SALE. Affirmative roll call vote unanimous, 5/0, Neuhauser and Vevera absent. Moved by Perret, seconded Erdahl)701,ATHORIZIto NG I, RES. 79-206, Bk. 56, PP• ' EXECUTION OF ANNUAL CONTRIBUTIONS CONTRACT WITH HUD, Sec. 8 Project. Affirmative roll call vote unanimous, 5/0, Neuhauser and Vevera absent. I, Moved by deProsse, seconded by Erdahl, to adopt RES. 79-207, Bk. 56, pp. 702-703, ACCEPTING FOUMANAGEMENT PROJECTS. ative roll caORote MvRunaniimous, 5/0, Neuhauser f&rVevera absent. The following resolutions were adopted regarding the construction of site improvements in the Business Development Inc. Second Addn. under an assessment procedure. Moved by deProsse, seconded by Perret, to adopt RES. 79-208, Bk. 56, pp. 705, PREL. RESOLUTION FOR CONSTRUCTION OF STREET & SEWER IMPROVEMENTS. Affirmative roll call vote unanimous, sec nded by Perret Vevera5/0, Neuhauser & absent. adopt RES. bydeProse, RES. 79- 209, Bk. 56, P. 706, FIXING VALUES OF LOTS. Affirmative roll call vote unanimous, 5/0, Neuhauser and Vevera absent. Moved by deProsse, seconded by Perret, to adopt RES. 79-210, Bk. 56, pp. 707-708, ADOPTING PREL. PLAT & SCHEDULE, ESTIMATE OF COST & PROPOSED PLANS & SPECIFICATIONS FOR CONSTR. OF 1979 801 SECOND ADDN. IMPROVEMENTS. AffirmatiNeuhauserVe& Vevera roll aabsent. ll to Movedunanby mous�Perret, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES uninrs Official Actions May 15, 1979 Page 3 seconded by deProsse, to adopt RES. 79-211, Bk. 56, pp. 709-711, RESOLUTION OF NECESSITY. Affirmative roll call vote unanimous, 5/0, Neuhauser & Vevera absent. Moved by Perret, seconded by deProsse, to adopt RES. 79-212, Bk. 56, p. 712, SETTING PUBLIC HEARING ON FINAL PLANS, SPECIFICATIONS, ETC. ON MAY 29, 1979. Affirmative roll call vote unanimous, 5/0, Neuhauser & Vevera absent. Moved by deProsse, seconded by Erdahl, to adopt RES. 79-213, Bk. 56, pp. 713-714, APPROVING PREL. PLANS, SPECIFICATIONS, ETC., ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING THE CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Affirmative roll call vote unanimous, 5/0, Neuhauser & Vevera absent. Moved by Perret, seconded by deProsse, to adopt RES. 79-214, Bk. 56, p. 715, ACCEPTING THE IOWA CITY TRANSIT BARN VENTILATION PROJECT. Affirmative roll call vote unanimous, 5/0, Neuhauser & Vevera absent. Moved by deProsse, seconded by Perret, that the ORDINANCE AMENDING ORDINANCE NO. 79-2947, SENIOR CENTER COMMISSION, be considered and given first vote for passage. Motion to consider carried, 5/0. Affirmative roll call vote on first vote for passage unanimous, 5/0, Neuhauser & Vevera absent. Moved by deProsse, seconded by Perret, to adjourn to executive .session to discuss proposed litigation on Freeway 518 project. Affirmative roll call vote unanimous, 5/O, Neuhauser & Vevera absent, 8:10 P.M. For a more detailed & complete description of Council Activities & Disbursements, see Office of City Clerk and Finance Department. s/JOHN R. BALMER, MAYOR PRO TEM s/s/ABBIE STOLFUS, CITY CLERK Submitted on 5/24/79. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES MAY 15, 1979 Iowa City Council, reg. mtg., 5/15/79, 7:40 P.M. at the Civic Center. Mayor Pro tem Balmer presiding. Councilmembers present: Balmer, deProsse, Erdahl, Perret, Roberts. Absent: Neuhauser, Vevera. Staffinembers present: Berlin, Stolfus, Hayek, Helling. Council minutes tape-recorded on Tape 79-14, Side 2, 877-1245. Moved by Roberts, seconded by Erdahl, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted, as presented: Approval of Official Actions, reg. Council mtg., 5/1/79, subj. to correction, as recommended by City Clerk. tes of Boars & 4/11/79; Broadband Telec mm ni ca�tio�ns Comm. -5/1/79; Riverfront Comm. -5/2/79; Planning & Zoning Comm. -4/30/79 & 5/3/79; Mayor's Youth Empl.,Board-4/17/79. Permit Resolutions, Bk. 56, as recommended by City Clerk: RES. 79-200, p.. 681, APPROVING CLASS C LIQUOR LICENSE FOR SPAYE ' & CO., LTD. DBA/THE AIRLINER,' 22 S. Clinton. RES. 79-201, pR 682, APPROVING CLASS C LIQUOR LICENSE FOR AERIE j #695, FRATERNAL ORDER OF EAGLES, 225 Highway #1. RES. 79-202 p. 683APPROVING CLASS B BEER SUNDAY SALES FOR FOUR CUSHIONS, INC. • DBA/CONTROL TOWER, 18 S. Clinton. RES. 79-203, p. 684, APPROVING DANCING PERMIT FOR FRATERNAL ORDER OF EAGLES. Motions: To approve disbursements in amount of $1,404,500.67 for Feb. 1979, & $1,220,671.15 for March 1979, recomm. by Finance Director, subj, to audit. Correspondence: Memos from Traffic Engineer regarding prohibition of parking on Estron at Benton and re stop. sign installation at Friendship & Court. Chrp. Riverfront Comm., expressing appreciation for recent meeting with Council. Application from University of Iowa Homecoming Council to have annual homecoming parade on 10/19/79, approved. Affirmative roll call vote unanimous, 5/0, Neuhauser and Vevera absent. Recommendation of Planning & Zoning Comm. to approve final plat of Village Green, Part 10, noted. Moved by Perret, seconded by Roberts, to adopt RES. 79-204, Bk. 56, P. 685, APPROVING PRELIMINARY PLAT OF OAKES SECOND AODN., as approved by P&Z Comm. Affirmative roll call vote unanimous, 5/0, Neuhauser and Vevera absent. MICROFILMED BY JORM MICROLAB CEDAR RAP IDS- DEs 1101:1[5 Council Activities May 15, 1979 Page 2 John Suchomel, 330 N. Lucas, noted his pleasure in seeing the groundbreaking for the senior citizens housing project at corner of Dubuque/Court. Mayor Pro tem Balmer announced one vacancy on the Housing Comm. for unexpired term ending 5/1/82, appointment to be made 6/19/79. Moved by deProsse, seconded by Perret, to appoint Patricia Collins, 725 Emerald St., to a three-year term on the Housing Comm., term expiring 5/1/82. Motion carried unanimously, 5/0. Moved by Perret, seconded by Erdahl, to appoint Stephen Lampe, 1134 E. Jefferson, to unexpired term ending 10/1/79 on the Committee on Community Needs. Motion carried unanimously, 5/0. Erdahl reported on meeting of Hickory Hill Neighborhood, which he attended. Plans for a mini -park at Muscatine/Court were proposed. deProsse requested present status of Longfellow Area Neighborhood Improvement project. deProsse advised she would not be able to attend the next Johnson County Regional Planning Comm. meeting. Erdahl volunteered to attend in her place. Balmer called attention to an inquiry from residents of Taylor Drive concerning lack of parking near Wetherby Park. Staff will report on plans for parking. City Manager Neal Berlin called attention to the memo from Police Chief Miller in the 5/11 packet regarding the Copper Dollar. After the public hearing in March, action was .deferred until the Court had made a determination of guilt upon the charge. The jury found the manager guilty of the charges. City Atty. Hayek explained Council's authority. Moved by Perret, seconded by deProsse, as recommc--nded by Chief Miller to suspend the Class C Liquor License for Copper Dollar, 211 Iowa Ave. be suspended for twelve (12) working days from June 4th, to 16th, inclusive. Motion carried, 4/1, Erdahl voting 'no'. Moved by deProsse, seconded by Roberts, to adopt RES. 79-205, Bk. 56, p. 686, AUTHORIZING ABANDONED BICYCLE SALE. Affirmative roll call vote unanimous, 5/0, Neuhauser and Vevera absent. Moved by Perret, seconded by Erdahl, to adopt RES. 79-206, Bk. 56, pp. 687-701, AUTHORIZING EXECUTION OF ANNUAL CONTRIBUTIONS CONTRACT WITH HUD, Sec. 8 Project. Affirmative roll call vote unanimous, 5/0, .Neuhauser and Vevera absent. This contract is effective 7/1/79, & has a duration of 5 years, providing for rental assistance payments for 384 units with maximum expenditures of $837,768 per year. Moved by deProsse, seconded by Erdahl, to adopt RES. 79-207, Bk. 56, pp. 702-703, ACCEPTING FOUR STORMWATER MANAGEMENT PROJECTS. Affirmative roll call vote unanimous, 5/0, Neuhauser & Vevera absent. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES t10111ES Council Activities May 15, 1979 Page 3 The following resolutions were adopted regarding the construction of site improvements in the Business Development Inc. Second Addn. under an assessment procedure. Moved by deProsse, seconded by Perret, to adopt RES. 79-208, Bk. 56, pp. 704-705, PREL. RESOLUTION FOR CONSTRUCTION OF STREET & SEWER IMPROVEMENTS. Affirmative roll call vote unanimous, 5/0, Neuhauser & Vevera absent. Moved by deProsse, seconded by Perret, to adopt RES. 79-209, Bk. 56, p. 706, FIXING VALUES OF LOTS. Affirmative roll call vote unanimous, 5/0, Neuhauser and Vevera absent. Moved by deProsse, seconded by Perret, to adopt RES. 79-210, Bk. 56, pp. 707-708, ADOPTING PREL. PLAT & SCHEDULE, ESTIMATE OF COST & PROPOSED PLANS & SPECIFICATIONS FOR CONSTR. OF 1979 BDI SECOND ADON. IMPROVEMENTS. Affirmative roll call vote unanimous, 5/0, Neuhauser & Vevera absent. Moved by Perret, seconded by deProsse, to adopt RES. 79-211, Bk. 56, pp. 709-711, RESOLUTION OF NECESSITY. Affirmative roll call vote unanimous, 5/0, Neuhauser & Vevera absent. Moved by Perret, seconded by deProsse, to adopt RES. 79-212, Bk. 56, p. 712, SETTING PUBLIC HEARING ON FINAL PLANS, SPECIFICATIONS, ETC. ON MAY 29, 1979. Affirmative roll call vote unanimous, 5/0, Neuhauser & Vevera absent. Moved by deProsse, seconded by Erdahl, to adopt RES. 79-213, Bk. 56, pp. 713-714, APPROVING PREL. PLANS, SPECIFICATIONS, ETC., ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING THE CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. (June 6th, with award on June 12th). Affirmative roll call vote unanimous, 5/0, Neuhauser & Vevera absent. qtr" Moved by Perret, seconded by deProsse, to adopt. RES. 79-214, Bk. 56, p. 715, ACCEPTING THE IOWA CITY TRANSIT BARN VENTILATION PROJECT. Affirmative roll call vote unanimous, 5/0, Neuhauser & Vevera absent. Moved by deProsse, seconded by Perret, that the ORDINANCE AMENDING ORDINANCE NO. 79-2947, SENIOR CENTER COMMISSION, be considered and given first vote for passage. Motion to consider carried, 5/0. Affirmative roll call vote on first vote for passage unanimous, 5/0, Neuhauser & Vevera absent. Moved by deProsse, seconded by Perret, to adjourn to executive session to discuss proposed litigation on Freeway 518 project. Affirmative roll call vote unanimous, 5/0, Neuhauser & Vevera absent, 8:10 P.M. JOHN R. BALMER, MAYOR PRO TEM ABBIE STOLFUS, CITY CLERK MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES Mo nus 3, MINUTES IOWA CITY PLANNING F, ZONING COMMISSION INFORMAL MEETING MAY 14, 1979 -- 7:30 P.M. CITY MANAGERS CONFERENCE ROOM M.'MBI?RS PRESENT: Jakobsen, Vetter, Ogesen, Kammermoyer MEMBERS ABSENT: Blum, Cain, Lehman STAFF PRESENT: Boothroy, Schmeiser Review of the Revised Tree Regulations. No action taken. Discussion of an ordinance amending the sign requirements for the M1 Zone. No action taken. 5-7912. Public discussion of a preliminary and final Large Scale Non -Residential Development plan and tree planting plan of the Ily-vee Food Stores, located on the northwest corner of the intersection of North Dodge Street and Old Dubuque Road; 45 -day limitation period: 5/26/79. Concerns expressed by the neighbors regarding the high style of lighting and the type of screening to he used along the north side of the property were discussed. The applicant proposed changing the type of lighting to fixtures (Cordova FG series, 100Ow Mercury vapor) very similar to the type located along Washington Street down- town. Two pole heights would be used, 30 foot poles for the parking area and 24 foot Poles at the entrances. The color of the poles (dark brown) would match the store facia. The Commission considered the now lighting proposal to be an improvement over the initial proposal. Regarding the screening, it was also agreed that a solid planting screen along the north property line was Preferred to the use of a solid fence. Discussion of 1750 Rochester. Staff indicated to the Commission that they would review the alternatives to extension of Windsor Court and report back on Thursday. Discussion of the petition re Discussion; no action. the extension of Foster Road (referred by City Council) Prepari MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 0 MINUTES IOWA CITY PLANNING 5 ZONING COW4ISSION MAY 17, 1979 -- 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Jakabsen, Blum, Kammermeyer, Ogesen, Cain, Vetter MEMBERS ABSENT: Lehman STAFF PRESENT: Boothroy, Ryan, Wilkinson RECOMDMENDATIONS TO THE CITY COUNCIL: 1. That the proposed amendment to the Sign Ordinance be approved with the under- standing that the definition of Front Wall be changed to correspond with the definition as presented in the May 17 memorandum from Don Schmeiser, and that line 3 in the section entitled "GENERAL REQUIREMENTS" should begin "Section Bla...." 2. That the revised preliminary Large Scale Non -Residential Development plan of the Hy -Vee Food Stores, located on the northwest corner of the intersection of North Dodge Street and Old Dubuque Road, be approved subject to (1) the legal papers being in order and (2) the revisions incorporated into the preliminary plan being incorporated into the final plan prior to submission. `.� REQUESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: I ` 1. That staff assistance be provided in (1) drawing up an amendment to the Compre- hensive Plan deleting Foster Road from Old Dubuque Road to Prairie du Chien Road; j (2) drawing up an amendment deleting the street specifications from the Comprehensive Plan and putting these specifications in the Subdivision Code; and (3) preparing a staff report that would address the following points: (a) reasons for desirability of Foster Road, (b) who would he served by Foster Road, (c) Park and Recreation's recommendation concerning Foster Road, (d) pro- jections for traffic counts with and without Foster Road, (e) specific alignment of Foster Road; (f) alternative traffic patterns without Foster Road, and (g) the points bro-ught up in tha petition from the residents in the North Dubuque Road aree. SUMMARY OF DISCUSSION AND ACTION TAKEN: Jakobsen called the meeting to order and asked if anyone present wished to discuss any item not included on the agenda. No one responded. She then called for consideration of the minutes of the April 30 (informal meeting) and the May 3 meetings. There being no additions or corrections, both sets of minutes were unanimously approved as circulated. She then asked if anyone objected to delaying consideration of the Revised Tree Regulations until later in the meeting. No one objected and the first item considered by the Commission was an ordinance amending the Sign Requirements. /060 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES Planning and Zoning Commission May 17, 1979 Page 2 Public discussion of an ordinance amending the sign requirements for the Ml Zone. Boothroy explained that the memorandum he had distributed to the Commissioners presented an amended definition for "front wall" that should be included in the proposed ordinance. Kammermeyer explained that the reason for the more explicit definition was to aid the Building Inspector in enforcement of the Sign Ordinance as was purposefully intended. Norman Bailey stated that he had discussed the new definition with Don Schmeiser earlier in the day and felt that the definition as presented in the memorandum fulfilled the need for which it was intended. lie further stated that he hoped the Commission would act favorably on this amendment. ` Kammermeyer moved, and Vetter seconded, that the proposed amendment to the Sign Ordinance be approved with the understanding that the definition on Front Wall will be changed to correspond with the definition as presented in the May 17 j memorandum from Don Schmeiser. After some discussion regarding the wording of the GENERAL REQUIREMENTS section, Cain asked that line 3 of that section begin ' "Section Bla..." in order to further clarify the sentence. This suggestion was acceptable to both Kammermeyer and Vetter and was therefore added to the original motion. The vote on the amended motion was unanimous (6-0), Blum having arrived. Discussion of the Revised Tree Regulations. After some explanation of the discussion that occurred at the informal meeting on this item, the Commissioners agreed that action on it should be deferred until the next regular meeting when typed copies would be available. I 5-7912. Public discussion of a preliminary and final Large Scale Non -Residential Development plan and tree planting plan of the Hy -Vee Food Stores, located on the i northwest corner of the intersection of North Dodge Street and Old Dubuque Road; 45 -day limitation period: 5/26/79. Boothroy explained that he had a revised plat to present to the Commission. Steven Victor, representing Hy -Vee Food Stores, stated that he had a revised plat that had been finished just prior to the meeting that would replace the one that Boothroy had. Victor then stated that the Department of Transportation had required additional notes regarding possible future signalization be placed on the plat as a part of the application for access points. He further explained that the revised plat showed the changes in lighting and screening as discussed at the informal meeting. Anthony Frey, 15 Caroline Court, stated that after talking with some of his neighbors he had done a complete turn -around in the way he felt about the lighting that is proposed. He explained that he originally had objected to the brighter lighting fixtures that Hy -Vee was proposing but that now he realized that he would prefer the brighter fixtures rather than the fixtures that would force most of the light MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Planning and Zoning Commission May 17, 1979 Page 3 downward. His reasons for this change included the fact that he felt there was a need for more lighting in the nearby wooded area, especially during the winter months. Ile requested that the Commission consider the original proposal for lighting. Ogesen stated that he was enthusiastic and pleased about what Hy -Vee is proposing now regarding the lighting. lie also stated that he had talked with friends living in the vicinity of the Rochester fly -Vee and had learned that most of them were happy with the lighting provided from the Hy -Vee lights. Blum stated that he too had talked with friends in the area surrounding the Rochester store and that he had gotten both good and bad comments regarding the lighting. He stated his preference of directing the lighting downward in the parking lot. A discussion of energy consumption of both types of lights and a discussion of spill-over lighting versus the directed lighting followed. The Commission decided i they preferred the lighting fixtures which would direct the light downward into the parking lot. i Cain moved, and Kammermeyer seconded, that the innovative tree planting plan of 4 I!+ the Hy -Vee Food Stores be approved as meeting the intent of the Tree Regulations. Motion carried unanimously (6-0). Blum called for approval of the revised preliminary Large Scale Non -Residential Develop- ment plan of the Hy -Vee Food Store, located on the northwest corner of the intersection of North Dodge Street and Old Dubuque Road, subject to (1) the legal papers being in order and (2) the revisions incorporated into the preliminary plan being incorporated into the final plan prior to submission. Approval was unanimous (6-0). 1750 Rochester. Boothroy explained that the applicant is not willing to move the detention basin and that the City cannot accept the right-of-way through the basin. After some discussion, Blum stated that there were two options open to this problem: (1) cul-de-sac Windsor Court or (2) accept the northern right-of-way and move the basin. After further discussion, Cain stated that the consensus of the Commission members present at the informal meeting was to defer action on this item until the next regular meeting, at which time a vote would be taken. Petition re: the extension of Foster Road (referred by City Council), Jakobsen stated that she felt the proper thing to do in this matter is to ask for staff assistance in determining the future alignment of Foster Road. Blum expressed his concern about the procedure involved with this problem and also stated that he felt it was too early to be amending the Comprehensive Plan. He stated that he felt that two staff reports might be necessary, one showing each side of the issue. Regarding the two staff reports, Ryan stated that she could foresee possible legal problems with this. She also felt that it might be considered an academic exercise. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES Planning and Zoning Commission May 17, 1979 Page 4 After considerable discussion, Ogesen moved, and Cain seconded, that staff assistance he provided in (1) drawing up an amendment to the Comprehensive Plan deleting Foster Road from Old Dubuque Road to Prairie du Chien Road; (2) drawing up an amendment deleting the street specifications from the Comprehensive Plan and putting these specifications in the Subdivision Code; and (3) preparing a staff report that would address the following points: (a) reasons for desirability of Foster I Road, (b) who would be served b Foster Road, (c) Park and Recreation's recommendation concerning Foster Road, (d) projections for traffic counts with and without Poster Road, (e) specific alignment of Foster Road, ('f) alternative traffic patterns without Foster Road, and (g) the points brought up in the petition from the residents in the North Dubuque Road area. The vote on this motion was 5-1 (Blum voting against). Blum asked that the minutes show that the Commission reconvened the formal meeting of May 3 in the parking lot of the Rochester Hy -Vee Store to observe the fixtures and parking lot design. There were no votes taken and no policy decisions made at this reconvened meeting. There being no further business, the meeting was adjourned. Prepared by.�,y Sa�rn W>,linson, Pru Secretary Approved by 9Acuv1�L L LNy�x John Ulammermeyer, P$Z Commissioner I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401MES MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING APRIL 26, 1979 - 4:15 PM STORYHOUR ROOM MEMBERS PRESENT: Bartley, Farber, Kirkman, Moore, Newsome, Ostedgaard, Richerson MEMBERS ABSENT: Bezanson, Hyman STAFF PRESENT: Eggers, Westgate, Prosser, Pyne, McGuire, Ingersoll, Kelley, Tiffany, Craig OTHERS PRESENT: 3 practicum students from the Library School at the University of Iowa; Steve Burrows of KXIC; 3 students from administration classes of the University of Iowa. Summary of Discussion The meeting was convened at 4:30 PM by Vice -President Moore. Minutes of the March 22, 1979, Regular Meeting were approved with the correction to add Hyman to the list of members present. Richerson/ Kirkman. Minutes of the Building Committee H3 meeting of April 3, 1979, were approved. Newsome/Farber. Minutes of the Building Committee H1 of April 12, 1979, were approved. Kirkman/Newsome. The April disbursements were approved. Richerson/Newsome. The Gifts and Bequests Third Ouarter Report FY 1979 was reviewed. It was noted that except for emergency and routine purchases, the money would generally be saved for new building purchases. Director's Report attached. No President's Report. Building Committee N2 reported it was waiting for further development on interiors design. The Board reviewed the contract/non-resident fee issues. North Liberty has also refused to contract with Coralville Public Library for services. The Board approved adoption of the temporary change in the library's fine policy as proposed by the Director. Until the automated system is work- ing, in order to relieve workload of library staff and to be fair to those who pay fines when materials are returned, no fines will be collected on items less than 21 days overdue. This change does not affect 16mm films or other items booked for 24 hours. Newsome/Ostedgaard. During the review of the Third quarter Goals and Statistics, it was noted that the figures indicate that the Thursday evening and Sunday closings have increased the per hour rate of people entering the building and check- ing out materials. The closing of the auditorium as a meeting room has had an adverse effect on the number of groups meeting at the library. The meeting was adjourned at 5:15 PM. Respectfully submitted, J8/W,/ILS t`6CA !/L PJ Susan McGuire, Recording Secretary I06I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DIRIX'IY)R'S REPORT IOWA CITY PUBLIC I,IBRARY ROARD OF TR11STERS I(iGI)LAR MEN -.TING APRIL 26, 1979 4:15 PM DIRECIUR's OFFICI: Financial Please note that we are continuing to pay for conversion -related sup- plies and equipment from the current operating budget as much as possi- ble. The 3.5 million in bonds for the new building were sold last week at a very favorable interest rate of 5.3199. Humanities Grant Awarded to Library The library has been awarded a $5000 grant from the Iowa Board for Public Programs in the Humanities. The grant will help finance a series of programs for parents and adults who work with children, fea- turing a multi -media, multi -cultural approach to children's literature. The series will be next fall. Judy Kelley is project director and was principal author of the grant. Hazel Westgate will produce a resource list to be published through grant monies. Several University of Iowa academic humanists representing a variety of cultures will be resource persons at the programs. Privacv of Library Records As you know, the Board has had a written policy on the privacy of library records since 1970. The recent incident at the Muscatine Public Library has renewed interest in the need to amend the Iowa public records law �^ to allow an exception for library records. It is also important that the Board be ready to implement its policy by seeking an injunction if requested to reveal records. The City Attorney's office has been alerted and is ready to help us if an incident should occur. There was a good editorial on the issue in the April 25 Press -Citizen. Lease with Hawkeye Cable ATC has submitted a draft which Tiffany, Eggers and Ryan of the City Attorney's office have reviewed. Ryan will have a draft ready for the Board's consideration next month. FRIENDS They cleared $6000 on their booksale; held an excellent annual meeting with fair attendance (no Library Board members); elected new officers. Sandra Keeler is the new president, Betty Clements the president-elect. Library Building Progress Report Paula Vesely of DVW s R Interior Designers met with the Director and architect on April 6. Preliminary shelving layout is here; furniture layout is due May 11. (OVER) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES DIRECTOR'S R1tT I IOWA CITY PUBLIC- i,iBRARY BOARD OF 'TRUSTEES RFOULAR MRf171INO APRTL 26, 1979 I'agc 2 Library Building Progress Report, cont. The Design Development phase is moving along very slowly. May 3 is now the target date for Building Committee review, about two weeks later than planned at the end of schematics. The AV consultant, Harry Herbert, met with the architect and staff on April 12 and 13. We may need to extend his contract to enable him to continue his reviews of the final plans. His contributions have been important and the money for his contract has been some of the best dollars we've spent so far. The Conversion Project: Progress Report #3 The equipment was formally accepted and final payment made on April 3 Many of you attended that meeting. On April 4 our first project workers began their training. We now have thirteen people working full-time. The equipment is in use continuously from 7:30 AM to 9:00 PM, Monday through Friday. We start working on Saturday beginning this week. AS of Friday, April 20, we had 6700 items entered -- 3200 of them last week, our first full week following training. We will now begin to fill in the mornings and evenings (periods when the two full-time shifts do not overlap) with part-time staff. .We now have one volunteer working 9-12 hours a week and will train volunteers if they are willing to work a minimum of four hours a week. A city-wide recruitment program for volunteers to help with the issuing of new library cards is now underway. We hope to have a special table set up in the lower lobby most of the hours the library is open during July -September. We will have some trial runs in June. Bright yellow plastic cards are on -order and we will begin issuing them approximately June 1 to all people getting cards for the first time. We hope to reach the other 20-25,000 people during the July -September period. Despite a few mini -crises everyday, the conversion process is already beginning to stabilize and fall into a pattern. We've had outstanding leadership from Diane Ingersoll, Susan Craig and Ruth Pyne. The tem- porary staff was evidently well-chosen. They are hard-working, talented and enthusiastic. While I'm sometimes discouraged by the size and com- plexity of the entire task, I'm daily encouraged and reassured by the quality of the people working on the project. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES OR IOWA CITY PUBLIC LIBRARY THIRD QUARTER REPORT AND STATISTICAL SUMMARY FY 1979 Fiscal Year Objectives: 1. Plan for and carry out bond referendum and if successful, continue design development and prepare working plans. 2. Select and process new and gift items in appropriate formats and levels of comprehension and discard worn and outdated items to allow for net collection growth of no more than 3% (3600 items). 3. Continue integration of AV formats into library print collections and improve self-service identification, location and instructional devices for all AV resources. 4. Increase administrative time for analysis and evaluation of services. (NOT FUNDED) 5. Continue analysis of processing and circulation procedures and costs. 6. Review policies, procedures and services of all departments in order to increase efficiency, improve employee training and assist with new building planning. 7. Develop agreement with other public libraries of Johnson County for joint contracting with unserved areas before FY 1980 budget cycle. Work completed: 1. Planning two weeks behind schedule 3-31-79. Plan to make it up in bid document stage. 2. Net growth in first nine months was 2743 (6964 added, 4221 withdrawn). This is 76% of goal of 3600. 25% of all additions were gifts (1741). Review of items before conversion will increase withdrawals in fourth quarter. 3. Awarded $16,000 LSCA grant to aid and evaluate this goal. 4. NOT FUNDED in FY 1979. Statistics produced by computer system and additional staff in FY 1980 will assist in meeting this goal next year 5. Conversion to new system underway with staff hired and ready to train by 3-31-79. 6. All policies/procedures will be under continual review and revision during the next two years. New facilities and automation mandates analysis and change. 7. This goal will not be met in FY 1979. (OVER) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Iowa City Public Library Third Quarter Report and Statistical Summary, FY 1979 Page 2 Analysis: With so much internal change going on, it is difficult to keep public service needs in sharp focus,yet interest in changes keeps library in spot light. This increases demand, especially for special services. The 9% drop in hours, 5% drop in total circulation, but 4-5% increase in use per hour open was maintained through the third quarter. Infor- mation services continue to climb despite fewer hours open with March exceeding heaviest previous month (April 1978) by 17%1 As approved by the Board, operating budget is being diverted where possible to cover start-up costs for conversion to save all possible bond issue dollars for construction and furnishings. Expenditures Budget To Date _ 6000 $327,718 $235,920 71.9 7000 9,100 9,495 104.3 8000 48,877 31,287 64.0 9000 68,650 41,859 60.9 TOTAL $454,345 $318,561 70.1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES 9 Iowa City Public Library Third Quarter Report and Statistical Summary , FY79 Page 3 FY1979 - THIRD QUARTER STATISTICAL REPORT ON SELECTED ACTIVITIES FY78 FY79 % Change 1. SELF-SERVICE Hours open 2,433 2,200(9.6) Number entering building 211,853 199,520 5.8 Average N entering per hour 87.1 90.6 4.0 Meeting rooms used 133 100 (24.9) it Photocopies made by public 41,277 42,212 2.3 2. LENDING SERVICES Total Circulation 322,942 306,239 5.2) TOTAL ADULT 21042 197405 €2.9) TOTAL CHILDREN 112,100 108,834 TOTAL PRINT 293,201 272,111 (7.2) TOTAL AV 29,741 34,128 14.7 Average circulation per hour 132.7 139.2 4.8 Total Circulation by Residence of user i Iowa City/Fee cards 285,287 268,011 (6.1) Contract 29,712 30,264 1.8 Reciprocal 7,943 7,964 0.2 Interlibrary Loans 'r 1. Loaned to other libraries 278 225 (19.1) 2. Borrowed from other libraries 705 663 (6.0) 3. Total requests handled 1,583 1,305 (17.5) Reserves 1. Adult reserves processed 4,465 3,924 (12.1) 2. Reserves as % of total circulation 2.1 2.0 - 3. Reserves - % filled 91.0 91.2 - 3. INFORMATION SERVICES Information Desk Questions 21,055 21,787 3.5 In Person 10,771 11,246 4.4 Telephone 10,161 10,456 2.9 Total calls Information Desk unable to accept 2,189 2,777 26.8 (OVER) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES 9 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Iowa City Public Library Third Quarter Report and Statistical Summary, FY 1979 Page 4 FY78 FY79 % Chance 4. ALERTING SERVICES Total Publications (copies) Newspaper items 21,784 X110 38,370 76,1 Displays 32 139 26.4 Speeches, Radio/TV shows 61 27 (15.6) 86 41.0 5. & 6. OUTREACH & COMMUNITY SERVICES Homebound and Jail I. Patrons served 2. Items loaned 258 222 (14.0) 644 592 ( 8.1) Programs 1. Number of programs 2. Attendance 600 515 (14.2) 18,694 14,975 (19.9) 7. CONTROL SERVICES j Cards Issued Number Of registered borrowers 5,481 5,282 (3.6 6th grade and under Overdue notices 5,331 4,862 (8.8) Fines collected (q) 9,402 7.560 9,261 6,392 (15..4) I I i i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES SPECIAL MEETING May 3, 1979 7:30 PM SOUTH READING ROOM MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: Summary of Discussion Bartley, Bezanson, Kirkman, Moore, Newsome, Ostedgaard, Richerson Farber, Hyman Eggers, Carter, Tiffany, Craig, Ingersoll, McGuire Benz, Engberg of Hansen Lind Meyer; Mrs. Benz The meeting was convened at 7:50 PM by President Bezanson. Bezanson reviewed the puri-ose of the special meeting and gave the recommen- dation of Building Comn`ttee kl which had met the day before: some elements of Design Development ,Mould be approved, but other elements need review by the library staff, the building committee, and library consultants. Bezanson recommended the bifurcation of approval so that the architects can move beyond design development on those elements which are fixed. He cautioned that the Board should not commit itself beyond what is ready. He said the Board could either delegate final approval to Building Committee N1 or the Board could reconvene in a week or so from now for final approval. The Director then reviewed in more detail the results of Building Committee #1's May 2, 1979, meeting. See attached memo. Although she recognizes that approval is merited on the fixed items in the memo, she recommended that a week's review was necessary before final approval should be given. She also recommended that the current plan should be compared to the Building Program and that as changes are made, amendments be made to the Program as a method of measuring the proposed building to the original objectives. Building Consultant, Robert Rohlf, also strongly recommended such a review before final approval of the Design Development Phase. He told the Building Committee N1 to wait at least a week before approving. Rohlf also stressed the importance of a wall finishes review. The Program, he noted, states that painted surfaces are unacceptable in public areas. The President stated that he felt the review could be handled by the staff during the coming week. It was moved that the Board approve those non -asterisked items on Page 2 of the attached memo, as recommended by Building Committee H1; and the Building Committee N1 reconvene within a week to review the unresolved items on Pages 2-5 of the attached memo with the purpose of having recommendations ready for the entire Board's final approval. Prior to approval of the motion, the discussion included a presentation of cost estimates and alternates by John Benz of Hansen Lind Meyer. Including all alternates, the new estimate is $50,000 above the budget of $2,730,000. The figures include $281,000 in contingency. Benz said that new drawings for this phase would not be forth- coming simply to include the pending refinements. Refinements would be included in the final contract documents. Following approval of Design (over) I O (o.Z. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES t401NES MINUTES ICPL Bd. of Trustees Page 2 May 3, 1979 meeting Development, the architects would refine plans as needed to conform to the exceptions noted at this meeting to meet the needs of the Building Program, but would charge for redesign time for other major changes. The Board approved the motion. Kirkman/Bartley. The architects distributed a new schedule which was noted had changed since the Building Committee N1 meeting on May 2, 1979. The Director emphasized that the contract documents must be completed by June 14, 1979, according to the earlier schedule, in order to have adequate time for review process by the library staff and consultants. It was noted that the library had accommodated the changes of the architect's schedule since January, and that this time the architect must accommodate the library. Benz noted that for the contract documents the alternates must be packaged to reduce the total number and put in a priority ranking by the Board. Engberg used a cardboard model of the building to clarify changes to the exterior. The meeting was adjourned at 9:30 PM. Respectfully submitted, Susan c uire Recording Secretary MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES I Library Boi, of Trustees Design Development Review Page 2 List of approved plans 1.1 Standard symbols and index 2.1 Site prep *2.2 Site layout and grade. See conments. 3.1 Grade beam (3.2 not included) 3.3 2nd floor framing and details 3.4 Roof framing (3.5 not included) No section 4 *5.1 and 5.2 First and second floor plans. See comments. (5.3 not included) 5.4 Roof 5.5, 5.6 Elevations and sections *5.7, 5.8, 5.9, 5.10 Wall sections; Wall sections and details. See comments. (5.11 and 5.12 not included) *6.1, 6.2 Reflected ceiling plan. See comments. I *7.1, 7.2 Interior elevations and details. See comments. *8.1, 8.2 Plumbinq. See comments. (8.3 not included) 8.4 Plumbing details *9.1 and 9.2 Piping. See comments. *10.1 and 10.2 Sheet metal. See comments. (10.3 and 10.4 not included) 10.5 Sheet metal details *11.1 and 11.2 Electrical. dee comments. j 11.3 Electrical riser diagram and details *12.1 and 12.2 Communication. See comments. (12.3 not included) (over) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Library Board of Trustees Design Development Review Page 3 SECTION I - Approval of the following plans as qualified by comments Plan index ll; plan name & architect's comments Library comments 2.2 Site layout and grading Building has moved 5 feet east on site. A ramp and steps at Linn St. entry now Unfortunate but evidently necessary needed due to changes in grades and City code. 5.1 First floor Plan. All internal walls, meeting rooms, study rooms, staff areas etc. except possibly children's (1G21) west wall are fixed. Review of children's room west wall (1G21) and circulation desk (1E61). Note: HC study (106) door too narrow; assume this an error. Finishes not accepted as shown. 5.2 Second floor plan. No wall changing except possibly some win- Review of 2831 and 2832: insufficent dows as alternates = some in 2C52, 2G12, countc. in staff kitchen as shown. 2B51, 2032 and canopy. 5.7; 5.8 Wall sections. 5.9 Wall sections and details. 5.10 Stair sections. 6.1; 6.2 Reflected ceiling plan Meeting rooms, circulation area especially considered fixed. Request insulation information with initial and long term cost factors (outside walls, roof and garage). Request specifications on canopy re: strength and finish at the building mount. A5.10 - review practicality of using wood re: vandalism, etc. First meeting room (1H52 and 1G53, 61, 64). ceiling plan received 5-1-79; needs review by AV consultant. Consultant, staff and committee request info re: footcandles at varied spacing, e.g. columns, and 1G21; review pattern in study rooms. Program calls for maximum flexibility not dependent on furniture layout. None shown in 2nd floor restrooms, needs review in Technical Services (2C52). MICROFILMED P- JORM MICROLAB CEDAR RAPIDS•DES MOINES Library Board of Trustees Design Development Review Page 4 SECTION I, cont. Plan index 11; plan name & architect's continents 7.1 & 7.2 Interior elevations and details 8.1 & 8.2 Plumbing Position of all plumbing should be fixed Air conditioning will also dehumidify. 9.1 & 9.2 Piping Unit heaters are above ceiling; tempers return air 10.1 & 10.2 Sheet metal Not high velocity; Have several air handlers to decrease and isolate internal vibration; Need to check with other staff regarding specifics . 11.1 & 11.2 Electrical Central switching called for in building program will be near 1641, staff entrance Needs cylinder lock on panel board keyed to Master key. 12.1 & 12.2 Communication First draft. Library continents Revisions received 5-1-79; not yet verifiE All sinks not yet shown. What materials will be used for the piping? .Concern forl condensation due to heated air in the ceiling. Enough dehumidification? This may be a problem regarding condensation in the S;) pipes What noise from the velocity of air? Internal vibrations must be appropriately) isolated for study and TV production. Major revisions received 5-2-79. Not I complete. All switches, outlets and placement not shown. Task lighting, spot at specified locations not shown. Needs review by staff & consultants. Received 5-2-79. Needs review by staff and consultants. OTHER: (1) Need to check overall relationship of electrical ceiling, lights, tile to specific rooms. (2) Review building the loading dock at this time because of size and location re: unknown future vehicle. (over) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INE5 rri Library Board of Trustees Design Development Review Page 5 SECTION II Not approved Item Comment Outline specs Recd. 5-2-79, review & approve by 5-9-79. Revised electrical Recd. 5-2-79. Send to consultants, review by 5-16-79. Preliminary communications Recd. 5-2-79. Send to consultants, review by 5-16-79. Cost estimate Recd. 5-2-79,.review & approve by 5-9-79. Alternates Rec'd. 5-2-79, review & approve by 5-9-79. Exceptions to Building Program Identify and approve by 5-9-79. SECTION III Major issues affecting cost which are unresolved as of 5-3-79: I. Security system for the building (e.g., break-ins) has not been in- ' cluded in work or cost estimates to date. 2. PA/Intercom system has not been selected. if not from the phone com- pany, may add $20,000 to cost estimate. 3. Extent of electrical and communications re: tie in with work by others is not yet defined. A. If cable TV company cannot get access to open walls, what will be the cost of providing raceway for them to wire the building later? (Will give us $1000 for labor and materials free) B. Is audio distribution included in the present communications cost estimate? C. What will be acceptable solution to program requirements for flexible wiring? (underfloor vs. ceiling; what will code enforcement allow above ceiling?) D. Is lighting allowance sufficient to task light requirements? (e.g., under counters, etc.) 4. Wall finishes have not been correctly identified in accordance with program requirements. The cost estimate is based on incorrect infor- mation. 5. Alternates (see NLM list) = est. $140,000. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i RESOLUTION NO. 79-228 RESOLUTION TO ISSUE CIGARETTE PERMITS WHEREAS, the following firms and persons have made appli- cation and paid the mulct tax required by law for the sale of cigarettes and cigarette papers; therefore, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the applications be granted and the City Clerk be and he/she is hereby directed to issue a permit to the following named persons and firms to sell cigarette papers and cigarettes: Regal Vending dba Kanes' Depot, 114 Wright St. It was moved by Neuhauser and seconded by Roberts that the Resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Balmer x deProsse x Erdahl x Neuhauser x Perret x Roberts x Vevera X Passed and approved this 29th day of May , 19 79 . --C._ ayar Pro_y tem Attest: �tC�g* li1% City Clerk MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES tIOINES io(P3 1 drn""'Y"1 1979 1146 Penkridge Drive Iowa City, Iowa 52240 May 12, 1979 Members of the City Council Civic Center 410 E. Washington St. Iowa City, Iowa 52240 Dear Council Members: I am writing to express my views on the funding of the correction of the drainage problems in the Bryn Mawr Heights/Penny Bryn subdivisions. It is my understanding from Mr. Dietz that special assessments on the property in the immediate area is being considered as the means of funding the work required to correct the problem. Since these subdivions were laid out by the developer and formally approved by the City of Iowa City, the engineering mistakes that were made are a joint responsibility of the parties involved in the planning and subsequent approval. It is unthinkable that a group of residents who in good faith purchased property in an approved subdivision should have an assessment against that property to correct the mistakes of the developer and the responsible city officials. In fact, I have been under the impression that the city imposes taxes upon its citiaens to provide a variety of services, some of which supposedly protect them from problems such as the one under discussion. When this protection fails because of poor judgment on the part of a City Engineer and his staff, it is unreasonable to propose that the affected group suffer even more by paying for the correction of mistakes that they had no knowledge of or responsibility for. life therefore urge the city council to consider that correction of the inadequate storm water sewage in this area as a project to be funded by the City of Iowa City in reparation for the mistakes made by the responsible city officials. Sincerely, p /oC.it" Duane P. DeRaad MiCROF1LMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I S MAY2 31979 D 'AE STOLFUS Cal CLERK laq r 1 CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST IOWA CITY IOWA 52240 (319) 354.180 June 7, 1979 Mr. Duane F. DeRaad 1146 Pinkridge Dr. Iowa City, Iowa 52240 Dear Mr. DeRaad: At its regular meeting of May 29, 1979, the City Council received and placed on file your letter regarding drainage problems in the Bryn Mawr Heights/Penny Bryn subdivisions. In response to this letter I am enclos- ing a copy of a memorandum for your review. This brief report was prepared by the City Engineer subsequent to a meeting held with the residents of the area at Ernest Horn School. At an informal session on May 21, the City Council determined not to initiate a special assessment process in the area, directed the City Engineer to work with individual property owners, and requested that the City staff develop a lot and block grading ordinance to minimize the possibility that this type of situation will occur in the future. Thank you for your participation in this process. Since 1 r ours, ea1 G. Berlin City Manager cc: Gene Dietz bj ca. _ U-11-9 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 3 v 22 May 1979 Mayor and City Council Civic Center 410 E. Washington Street Iowa City, IA 52240 Dear Honorable Mayor & City Council: Recently I obtained a small business loan from the First National Bank to package and market a record album in the local Iowa City area. Because of limited funding, I opted for small posters to advertise my product looking forward to dispensing them to individuals in the downtown area. Upon reading the city ordinance on handbills, I discovered that one could not dispense handbills on the street. I feel this ordinance is too restrictive and will appreciate your consideration in making an amendment. I can understand litter being a problem and can guarantee the city no litter would be found from my operation. Small business has enough difficulty making a go of it without further unfair restrictions placed upon them by laws and ordinances. Your consideration in amending this ordinance will be appreciated. Respectfully, f Roger. 1025 E. Washington, Apt. i12 Iowa City, IA 52240 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES t June 5, 1979 Mr. Roger W. Reddig 1025 East Washington, Apartment #2 Iowa City, Iowa 52240 Dear Mr. Reddig: At its regular meeting of May 29, 1979, the City Council received and placed on file your letter concerning the distribution of handbills in Iowa City. The ordinance to which you refer is an antilitter ordinance which the Council feels is important in our effort to keep the downtown area clean. Unfortunately, not all people who want to distribute hand- bills will guarantee an absence of litter as you have done. Sincerely yours, Neal G. Berlin City Manager is cc: City Clerk MICROFILMED BY JORM MICROLAB CEDAR RANDS -DES I10INES Name AA �:l�Arhy) lJ4iurl. te 17 l� ✓.n �C Vey Address l�lD 3p�4� 3t MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES !-:ndE 0 ' - M1AY2 3 1979 ABSlE: STOLFUS CITY CLERK rte. I � i We the undersigned request that a street light be installed at /y/ 7 Spruce Street, Iowa City, Iowa. The 11400 block of Spruce Street is a long i block with many plantings close to the sidewalk and we frol it is very 6 unsafe after dark. r Name AA �:l�Arhy) lJ4iurl. te 17 l� ✓.n �C Vey Address l�lD 3p�4� 3t MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES !-:ndE 0 ' - M1AY2 3 1979 ABSlE: STOLFUS CITY CLERK r. �/cYc�'�r•arGL /q!I,�vl���v— / H o � �' .vcu �%� MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES B s "r } li I 7 i- i ji I r I i I I r. �/cYc�'�r•arGL /q!I,�vl���v— / H o � �' .vcu �%� MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES B t June 15, 1979 J� MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES Ms. Janet Driscoll , G i 1409 Spruce O k Iowa City, Iowa 52240 C Re: Street Light on Spruce Street i Dear Ms. Driscoll: The Traffic Engineering Division has investigated your request for a street light. i It meets the criteria of installing a light at mid -block as the block is i over 600 feet in length. The Traffic Engineering Division will now do a postcard survey of all residents affected by the street light. We realize you submitted a petition on this light; however, we have frequently found that residents object strongly to a street light if it is going to be placed in front - _ of their property. In addition, often times residents will sign a petition even though they disagree with the petition. Iowa -Illinois Gas and Electric Company does not have any easements in this area to bring in a service line and they will be working with property owners in the area to obtain an easement for the service line. If there are any hitches in the process outlined above, we will notify you of developments. - Sincerely yours, Neal G. Berlin City Manager jm2/26 I i cc: City Clerk MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES June 5, 1979 Ms. Janet D. Driscoll 1409 Spruce Iowa City, Iowa 52240 Dear Ms. Driscoll: Placed on file your letter requesting the installation of a street At its regular meeting of May 29, 1979, the City Council received and light at 1417 Spruce Street. This letter has been referred to the Department of Public Works for investigation and recommendation. I will be in contact with you again after receiving the recommendation of the Director of Public Works. If you should have any further comments or questions, please do not hesitate to contact me. Sincerely yours, Neal G. Berlin City Manager Is cc: City Clerk Public Works MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES ■ E2 PETITION 112=� Membersof the City Council of Iowa City: We, the undersigned, would like to see a narking G lot installed in Pietherby Park, at the south end of Taylor Drive; and one large enough to accommodate all it's users. n r It seems to us that the City Parks Dept. has gotten the cart before the horse in the development of Wetherby Park. The council or city certainly wouldn't allow a business to be built without parking thgt would handle proposed traffic, nor would the council or city allow a sub -developer to first build all of the houses in a sub -development, and then, 1-2 years later, decide to install the paving. Well, this is'exactly what the City Parks Dept. has done. They have developed a park which can be and is used by hundreds of people every day, but yet have provided no parking. On many occasions cars line both side of Taylor Drive and Burns, 2 and 3 blocks each way from the',park. This creates both an access and a safety problem for both area residents and park users. Vie need the parkin lot and now:: The names and addresses of the undersigned will give you an idea of the number of cars parked on the residential streets near Wetherby Park. 13. Address 14 err; v -e �b O / f�a t H"CIO '71 3 3� 0-1"y, 9-e- I'Z� _r1ZC'JC (.�QS ]xM��IAJ � C_.a/',;L/vl �01a rl MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Name - 3AW31. �-��- 3a. ALS,, 33. kc4m4.�* 35. I q Ve- q8.. y7. i GLr�,! L�'�k '• Address 6 ° 7 &&4&w /2 2 8 If4m s(9y�, he o. -c dQA . T� /337 QGPea" ?off CSIL Soy y. 341/ Zgia h . Q0y / vr. lu- 2 of a �U CS) I, '0, �c r✓jvl . c � 3 � 0 %ccq,�•�t_. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MORIES �. I W At eA µ Ivy P3� -=c \5 Nit)- ^�. J� 1 �4A.� !� f •p f � Baia jc-,-kol E),�- lu- 2 of a �U CS) I, '0, �c r✓jvl . c � 3 � 0 %ccq,�•�t_. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MORIES �. I W NQm�. 53. � 5•G. 55. / Qry 56.. 59.. . 60. 63. Address 300✓ J zlz8 z z s'� Da vLo 00'.'1 96��%x.•------- � zS� o��J aa� g lc�2v�s 69. ' rwt i a (o &AA1" G,�c '70. t� /� 073 9 le 'n 95. vl/" /cwrr/�— 1307 �zM b o 79. G u�bo,J g16 13ow 81. 4/ 60 /-1 Chlj-nw CkGGN 3t-vp MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401IIES /idd�ess Ni�eC I87.x," �y� fur,✓ ZJR,✓L Be. f �-� L l L� Rv��r�cr�srt•�n�o� 69. c 90. o^ «Q. O �eXe 91• a � //OX —b4 G 93:,: o�i�`f Gf�lrD�j R .96.. 5 2"OLt q l o 00 6c_ 101._ Jaz. Afac&1ca- OWw /03.. 1/l�tvt� /0*. to('.106... /07.;7/J 108. j fro. I r el. 72lu M'UtE C&A,� u n /o// ou'04 fp r.,\ D- ao 3� l� . -362-3 a&-20 ,x�� ,a. 5-0 9'- Ti4cy .�Q _ /0 A �:�ZVVt4� MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES ,17. or+� 118. fC 119- wjlo 120. 1 I21. 1zz. ar�� j las. 124. iQ 125. IR6 l;za. 130. 131 '� 132. Il1.tl ,i j 13 \ 3�• 137. 138. 139. 7.e-0�<.; L 141. o G 142. 143. C 144. 146. ,.y Address JZD/,9/ 1 v 337 o>'vu ce. C�L�o� ,l�irs.�r� Cel . oac'. 3011 o'/o 7 cS-O&GaAExxgc CT. TC. G / 7/6 *,wed V61 771 _�c� i C 0 a Ci rt- i FO FZ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 147. 148. 149. 150. AI_ ISG. �(cW Gw -,ISO kx� Ise. �'j40 159. pAd IG0. 162. 163. 144•. ',..JJ LCtiil_i '.� I�.11ll`-l.� 166. oC. 147• ; 148. /.T.1/✓6 V G-- -. Ib9• ��/l 190• �vlIN 171. 173•. -��-e- ��[,� 176. r 71j � �✓ Addr&ss t 3t1 0.�l� !ZZ 7 A,. Na 2269 Tc..ylm Dh"• aa�I L) iR - o�oZ19 To-y�fiH... daVOr \% 17� y r(de w si�G De. /s"20 to B.e, 2z ; , (sem551 S�lcicc ,Lc— .55 , y MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES NOLMa Addre. ss 17 9. _/: 2 d �if ,� 6�,.fie�L- 181• /03?`=- E (!,x,l/ega w.' 18�• ' 7/Cu.E�e2o�- aio3 a�B>:. ash. c9�`ti �l, �-• 186 � �Z� BONl�fQE �' Gl7�1, SjQ 186. �,(•, LL�wA2m..,v zzv� ,�rL,(�;. � 187. 0 q DG� 2% 188. Czar ctxinv �`f Rwss�l/,�Y', �i7.� G� ►90. fox, !a/ ��� 3) i 2iJWoe-n/ vi yo+✓� u•� iLOLU 31L/n� C',� T-4.ash ylo . OAkamdu) CA3f9 Tate( •ter. Q Rx N � , 4 r4 Ti%bk-A TQ.�,�l, 198. / 199. _sAz" .C_ //Zlc� kv X,4 -:t 20o. 201• 202. 203• :2O' . ,205. lob 207• `c o vye / � C� '-, n 208. C, 209• e17�7 c./1 •�wi =ow of i� 75 :a 9 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MDIttES NOL me. /qv,. 4r Ld" �r3 .1 ;214 AdiraSS 2-214- tibi( y1-2 I&AZZ16. _44(_/dt'i&� 4,,2-w � 66.'0403 / )a.� wMt .218 J.e.N✓' Tv-eo* • VO)OA? ;219 ?744, -�t a a aJ. e. . s.20 M" S(qv ;tlb Nolidwj NorYG� lrLRA v►'� .��`i ..� 's Lo - .? zas »Wz&t, .-4 `� "1���� i�tiel x-33 S, _(6 X30 rL I��, 231.,:0 O1J G1lLlClY�O ,232. Z33. ;ZaL�. 6Y1/11,cn� u ; E2CL xas ,G/rr�►�� ��,�- 2 39 y woad FIICRBFILMED BY JORM MICROLAB CEDAR Rnrins•BEs MBteEs MQ-me- Addre55 �wj. � %�•�rs�- X119 �y-J�..c,Po�r .246 ;Z47. C. 2ic�.Q 248. pp Aso. 251. /�...ry/✓ (nl(�`J+ ��,7/�:7J V-'��y ��-cvJ Rte. ��'-wu!-.�.a� C.t?%��� �7�� �.�b0.� ���'G✓ " 253. �59q 260• ��� z6l.` 2.62. K �-�p,.-->l�/ U.l7.l� 265. �Q zbG. Brea. /�C3.✓(� c� l'��_ ��r,� 369• 6�to jp e+ f6,,3 g70. .Z73 /Zti�Cc. ,.L„, I a/lb 8 /330(! al 7Y 4a4&? o v I3ac /6 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIORIES 9 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 14011jE5 June 5, 1979 Mr. Edgar McGinnis 2320 Taylor Drive Iowa City, Iowa 52240 Dear Ed: At its regular meeting of May 29, 1979, the City Council received and plak. TheceoCitynCouncilhhaserequestednthatithis petitionlbe referredetoythe rParks and Recreation Commission for recommendation. However, the City Council has indicated a desire to have a parking lot constructed in Wetherby Park. The Commission will be meeting on June 13, 1979, at 7:30 P.M. in the Recreation Center and will be discussing this item at that time. You and your neighbors are welcome to attend this meeting. In the meantime, if you should have any further comments or questions concerning this matter, please do not hesitate to contact me. Sincerely yours, Neal G. Berlin City Manager Is / cc: City Clerk ✓ Director of Parks and Recreation MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140114ES RECEIVED riAY 16 1919 R.Rt. 1 Box 27 North Liberty, Iowa, 52317 Tel. 626-2064 May 15, 1979 Iowa City City Council Civic Center Iowa City; Iowa, 52240 Dear Members of the Council: 'Rill you please grant me the opportunity of meeting With the Council at an early date. Over the years a serious drainage problem has developed which concerns both the city and property of various citizens in the Ridge Road area of Iowa City. It is my hope and belief that this meeting could be beneficial to all parties concerned. I have discussed the subject with the City Engineer and with the Assistant City Attorney, A. M. Ryan. They both have advised me to talk with the Council. I hope that this can be arranged soon. Yours truly, Frederick V. Hendershot F I � E a MAY2 2 1979 ABBIE O&TOLFUS Cm` CLERK MICROFILMED BY JORM MICROLAB CEDAR RAPInS•DES NOIRES M. June 5, 1979 Mr. Frederick V. Hendershot R. R. #1, Box 27 North Liberty, Iowa 52317 Dear Mr. Hendershot: At its regular meeting of May 29, 1979, the City Council received and placed on file your letter concerning drainage problems in the Ridge Road area. Enclosed is a copy of the pertinent portion of the agenda. Please contact me if you desire to discuss this matter with the City Council and a definite date will be established. Sincerely yours, Neal G. Berlin City Manager ' is / cc: City Clerk MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES Ido RIES May 24, 1979 Dr. Prank J. Longo 2308 Jessup Circle Iowa City, Iowa I4embers Iowa City City Council Iowa City, Iowa To: Members of the Iowa City City Council I an writing to you on behalf of the Iowa City Kickers, a nonprofit, incorporated organization dedicated to providing the youth of Iowa City with a quality soccer program. My letter has two purposes: (1) To introduce our organization to you and to tell you something about our program, and (2) to thank you for the services the City Parks and Recreation Department has provided us. Three years ago the Iowa City Kickers Soccer Club was started with an enrollment of 20 boys. Despite our efforts to "develop slowly" we have more than doubled our enrollment each year. Currently, we have approximately 230 girls and boys, ranging in age from 7 to 15 years on 14 soccer teams. At our current rate of growth we expect about 500 children to be participating in our program by 1981. We have been playing on week -ends this spring at Wetherby Park, Willow Creel: Park and the University of Iowa Recreation Field. This Sunday (May 27), starting at 1 PI1, our eight year old players will be hav- ing a tournament at Willow Creel: Park. In order that you may obtain first hand knowledge of our organization and the interest and growth of soccer in Iowa City I invite you to attend our tournament. The spectacular growth of soccer in Iowa City has created a need for playing fields which the City Parks and Recreation Department has provided. On behalf of the Iowa City Kickers I thank Mr. Dennis Showalter and his staff for their cooperation, time, and services. Their efforts have eased our "growing pains" and have provided the youth of our city with excellent areas to play soccer. Sincerely yo rs, Frank J. Longo, President, Iowa City Kickers Soccer Club MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES /06q June 5, 1979 Dr. Frank J. Longo, President Iowa City Kickers Soccer Club 2300 Jessup Circle Iowa City, Iowa 52240 Dear Dr. Longo: At its.regular meeting of May 29, 1979, the City Council received and placed on file your letter concerning the Iowa City Kickers. I certainly appreciate your bringing us up-to-date on the progress of your soccer team, and your supportive comments concerning the Parks and Recreation Department are good to hear. Thank you for writing. I hope your efforts with the soccer team will continue to meet with success. Sincerely yours, Neal G. Berlin City Manager Is cc: City Clerk MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I i STAFF REPORT To: Planning and Zoning Commission Prepared by: Doug Boothroy Item: S-7912. Preliminary and Final Date: May 3, 1979 LSNRD of Hy -Vee Food Stores A3 and Drug Town t GENERAL INFORMATION Applicant: H -Vee F d St f Requested action: Ir Purpose: Location: t Size: Existing land use and zoning: Surrounding land use and zoning: Comprehensive Plan: i j Applicable regulations: I 45 -day limitation period: I iSPECIAL INFORMATION Public utilities: i i y o0 ores 1801 Osceola Avenue Chariton, Iowa 50049 Approval of a preliminary and final LSNRD plan To construct a grocery store and drug store (a neighborhood commercial center) Northwest corner of N. Dodge Street and N. Dubuque Road Approximately 4.3 acres Undeveloped and PC (Planned Commercial) North - undeveloped and R1A East - single family and RIA South - cemetery and C1 West - CH, R2 and commercial and undeveloped Area designated for 16-24 dwelling units per acre Provisions of the LSNRD ordinance, Stormwater Management ordinance, and Tree Regulations 5/26/79 Adequate sewer and water are available 1070 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 2 Public services: Transportation: Physical characteristics: ANALYSIS Sanitary service is available as well as police and fire protection Vehicular access is from both N. Dubuque Road and N. Dodge Street The topography is gently sloping to steep (2-25%) Hy -Vee Food Stores is proposing to develop their property located on N. Dodge Street as a neighborhood shopping center (drug store and grocery store). Every effort should be taken to ensure that this proposal is designed to blend in with Planting plan and serve the neighborhood. both Hy -Vee and the neighboAccordingly, the staff and representatives from rhood have met regarding the LSNRD plan and the tree . Attached to this report are the minutes from the two meetings which identify some of the concerns expressed by the neighbors. The staff recommends that the neighbors concerns be taken into consideration before the LSNRD plan is approved. The planned commercial (PC) zone allows only those uses (principal and accessory) as permitted in the C1 zone. Regarding the design and height of the entrance sign, the C1 zone does not allow a freestanding sign as proposed. In lieu of a freestanding sign, the applicant could erect a monument sign. The Traffic Engineer has reviewed the subject plan and has found it to be acceptable. The applicant is requesting that the parking and planting plans for the subject development be approved as an "innovative parking area design plan" (see attached letter). RECOMMENDATION The staff recommends that the preliminary and final large scale non-residential development plan be deferred. Upon revision of the lanconcerns mentioned above and correcting the deficiencies andodiscrepancthe ies noted below, the staff recommends that the preliminary and final LSNRD plan be approved. DEFICIENCIES AND DISCREPANCIES 1. The signatures of the utility companies and the registered land surveyor should be provided. 2. The legal papers are not in order and should be revised. 3. A note should be added to both the preliminary and the final LSNRD plan as i to the type of screening to be provided along the north property line of the subject development. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 14010ES I. 3 4. A raised median with curb drops for a sidewalk should be provided in the entrance drive off N. Dodge Street. 5. The Fire Chief recommends that an additional fire hydrant be placed near the front entrance of the subject stores. Further, he recommends that a minimum water flowage of 4,000 gallons per minute to the site be provided because the 6" water main now proposed is inadequate. The plan should be revised to incorporate the Fire Chief's comments. 6. The building should be fully dimensioned. 7. The tree islands should be fully dimensioned. 8. The tree planting plan does not meet the requirements of the Tree Regulations. 9. A signature block for the City Clerk's signature should be provided on the tree planting plan. ATTACHMENTS 1. Location map. 2. Memos dated March 7 and April 9, 1979, re: Neighborhood Concerns. 3. A letter requesting innovative parking area design plan approval. ACCOMPANIMENT Preliminary and final LSNRD plan and tree planting plan. Approved by� "'� F0/' nnis R. Kraft, Director Dept. of Planning and Program Development MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES TO _ DM q 7LM ZE MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES t1OINES el QDlsor 1 of Iowa cnp' r----- MEMORANDUM Date: March 7, 1979 To: File From: Don Schmeiser, Planner/Program Analyst Re: Proposed Hy -Vee Store on N. Dodge Street On March 6, 1979, Doug Boothroy and myself met with Larry Schnittjer, designer for Hy -Vee, and Jim Seeks and Bob Satter, residents of the area, to discuss the design characteristics of the new Hy -Vee store. It was indicated that the residents are very much concerned about the signage, lighting and architectural style of the building proposed. Larry Snittjer will obtain from -Hy -Vee Food Stores, Inc. the specifica- tions for the above. It was also agreed that a solid fence to be located along the north side of the property, would consist of redwood construction and be integrated with plantings its full length. In ad- dition, the redwood fence would be stopped approximately 100 feet short of Old Dubuque Road and a tight planting screen would be constructed in that 100 foot distance. Other considerations are for a landscaped area to be provided at the southwest corner of the site and that access be provided from the Hy -Vee property to the property to the west. Finally, the tree islands at the corners of the building would be widened out to provide more green area. jm3/5 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES City of Iowa City MEMORANDUM Date: April 9, 1979 To: File I From: Don Schmeisd Doug Boothroy and I met with Steve Victor, Larry Schnittjer, Bill Ger- hard, Jim Seeks, and Toni Frei on April 6 to review the plans for the proposed Hy -Vee Food Store on N. Dodge Street and N. Dubuque Road. At this meeting the group discussed the various elements of the plan in- cluding landscaping, lighting, signage, architectural style of the building, screening, and color schemes. Concerns expressed by the neighbors included the following: 1. The high style of lighting (30 feet high). The neighbors felt that the lighting might be too high and too intense for this project. 2. Color, design and height of the entrance sign. The neighbors would like to see a lower sign (more on the scale of a monument sign) and a color and design which reflected the design of the building. 3. The color of the building (ocher). Neighbors would rather see a color which is less dominate and is more of an earth tone color. 4. Screening along the west side of the property. One neighbor indicated a desire for the planting of evergreen trees along the west side of the property to screen the use from the residential area to the west. 5. Screening of the parking area in front. Neighbors expressed the desire for low evergreen shrubbery at various heights to be planted along the front property line to soften the parking area. 6. The color of the light poles (white). Neighbors expressed a desire that the light poles be in a dark earth tone color. jm1/10 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 190 RIES M MMS CONSULTANTS, INC. M 405 IOWA HIGHWAY NQ WEST • IOWA CITY • IOWA 52240 319. 351- 8282 s April 12, 1979 Ron.IC R. M.y., P.E.6 LS. ROE.II U. MIckel.an LS. Lny R. Schnllll., LA. Ch.I.loOh., M. SI.Ph.n P. E. Department of Community Development City of Iowa City Civic Center 410 E Washington Iowa City, Iowa 52240 Attn: Donald Schmeiser, Senior Planner Re: Hy—Vee Food Store No. 3, Iowa City, Iowa. Dear Mr. 5chmoisor: On behalf of the Developer, we are respectfully requesting that the parking rind planting plane for the above referenced project be reviewed under the provisions of 0.10.40.11 0(7) as an "Innovative Parking Area Design". The plans as prepared meet the requirements of the "Revised Tree Ordinance", which has not been formally approved. Large shade trees and large tree islands are shown within and along the perimeter of the parking lot. Small tree islands with ornamental trees and intermediate sized shade trees separate parking aisles from drives. Orna— mantel trees and shrubs and intermediate sized shade trees are to be planted along the rights of ways. The Developers have elected to use a planting screen instead of the combina— tion of planting screen and fence as earlier presented. If you have any questions regarding this, please contact our office accord— ingly. AiRnil Respectfully, MMS Consultants, Inc. Larry R. Schnittjer MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIIIES ��City of Iowa Cit - MEMORANDUM Date: May 23, 1979 To: City Council 'i From: Don Schmeisr?r�V Re: Proposed Ordinance to Amend the Sign Ordinance The Planning and Zoning Commission at their regular meeting held on May 15, recommended that the attached proposed ordinance amending the sign regulations of the Zoning Ordinance be approved. The proposed ordinance resolves a problem with signage for Quincet Square located on Second Street opposite the Nagle Lumber Co. but also alleviates a problem for many establishments which have or would like to have common signage. According to the existing sign ordinance, only a facia sign, a monument sign or a free standing sign may be erected for an establishment in the M1 zone. If, however, five or more businesses wished to construct a common major sign for the businesses, none of the above signs would be permitted. The proposed ordinance would allow a common major sign for five or more businesses in addition to individual facia signs for each business as long as the area of the common sign is deducted from the area of the facia signs. This seems to be a reasonable provision, as in Quincet Square's situation they must have a common major sign for iden- tification from Gilbert Street while also needing individual facia signs for each business. The ordinance also includes definitions of "building frontage" and "front wall" to clarify the means by which the sign area is determined. jm3/28 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MO RIES /07/ I ORDINANCE NO. SECTION II. AMENDMENT. (8.10.35.1) DEFINITIONS. C.1 BUILDING FRONTAGE. The horizontal length of the front wall of a building. L.1 FRONT WALL. The wall of a building upon which a sign is mounted including elements of the wall or any member or group of members which defines the exterior boundaries of the side of the building on which the sign is mounted and which has a slope of 60 degrees or greater with the horizontal plane. The area of the front wall is the building frontage times the building height. Where a building contains two or more uses, the front wall of a building as used herein shall apply as if though each use were contained in a separate building. (8.10.35.12A) GENERAL REQUIREMENTS. 2. In the event that five (5) or more uses or buildings are contiguous and individual facia signs as listed below in Section B.I.a. are erected, a common major sign of the type permitted in Section B.I.b, or B.1.c, may be permitted provided, however, that the following conditions are met. a. the area of the common sign shall not exceed 175 square feet. b. the area of the common sign shall be deducted from the total maximum permitted sign area for all of the individual facia signs, and C. the area of the common sign shall be deducted an equal amount from the maximum permitted sign area for each individual facia sign. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES /073 NOTICE OF PUBLIC HEARING The City of Iowa City herewith provides notice of a public hearing to be held: Tuesday, May 29, 1979 - 7:30 PM Civic Center Council Chambers 410 E. Washington Street Iowa City, Iowa to receive citizen comments on the City's application for Community Development Block Grant funds in the Small Cities Program for improvements in the Lower Ralston Creek neighborhood. Persons interested in expressing their views concerning said application, either verbally or in writing, will be given the opportunity to be heard at the above-mentioned time and place. Said application documents may be examined by the public beginning May 21, 1979 from 8:00 AM to 4:30 PM on Monday through Friday, except on legal holidays at the following address: Office of the City Clerk Civic Center 410 E. Washington St. Iowa City, Iowa 52240 Dated at Iowa City, Johnson County, Iowa, this 18th day of May, 1979. jxao /(��� DENNIS R. KRAFT, DIRECTOR DEPT. OF PLANNING & PROGRAM DEVELOPMENT MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES /073 -"TICE OF PUBLIC HEARING ON PLANS-) ECIFICATIONS, FORM OF CONTRACT', AND ESTIMATE OF COSTS AND NOTICE TO BIDDERS FOR THE CONSTRUCTION OF 1979 BDI SECOND ADDITION IMPROVEMENTS IN AND FOR THE CITY OF IOWA CITY, IOWA Notice is hereby given that the City Council of the City of Iowa City, Iowa,will meet in the Council Chambers on.May. 29;::1979trat J30:P.m., Central Daylight Time, at which time and place the City Council will hold a hearing on the proposed plans, Specifications , form of contract, and estimate of costs for the 1979 BDI Second Addition Improvements, Iowa City, Iowa. Any persons interested may appear at said meeting of the Council for the purpose of making objections to said plan, specifications, or contract or the cost of making said Improvements. Sealed bids will be received by the City of Iowa City,, Iowa, by the City Clerk until 10:00 a.m., Central eopened Daylight Time, on the 6th day of June, 1979, and at a public meting presided over by the City Engineer to be held at 10:00 a.m., Central Daylight Time, Engineering Conference Room, Iowa City, Iowa, on the date last mentioned, and said bids will be referred to the next meeting of the City Council to be held on the 12th day of June, 1979, at 7730 p.m., Central Daylight Time, to be acted on at that time, or at such later time and place as may then be fixed. The proposed street improvements will consist of constructing Portland cement concrete paving, box culvert, storm sewer, sanitary sewer, water main, lift station modifications, force main, together with necessary grading and related work on Heinz Road from the south boundary of BDI Second Addition to Iowa City, Iowa, to the north boundary of said subdivision. The kinds of materials and estimated quantities of materials proposed to be used in construction of said Site Improvements are as follows: Estimated Item Description Quantity. 1. BOX CULVERT CONSTRUCTION a. Reinforced concrete Lump Sum box culvert b. Granular foundation material 125 Tons C. Class D rip -rap @ inlet 100 Tons and outlet of box culvert NPHB-I SHIVE•HATTERY & ASSOCIATES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES /0 751 i NPHB-2 SHIVE•HATTERY & ASSOCIATES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES Estimated Item Description Quantity 2. SANITARY SEWER CONSTRUCTION a. 8" sewer pipe 690 L.F. b. 12" sewer pipe 1,270 L.F. c. 6" sewer pipe 230 L.F. d. 8" x 6" service tee 5 Ea. e. Manhole 6 Ea. f. Connect to existing manhole I Ea. g. 22" diameter casing, blocks, insulation, and concrete seal on each end 24 L.F. h. 48" RC arch culvert 120 L.F. I. Class D rip rap @ inlet and outlet of arch culvert 50 Tons j. Compacted fill at creek crossing Lump Sum k. Placing earth fill over 12" sewer pipe 1,400 C.Y. 3. STORM SEWER CONSTRUCTION a. Connect pipe to box culvert I Ea. b. 24" pipe 166 L.F. c. RA -3 intake I Ea. 4. PAVEMENT CONSTRUCTION a. Excavation 200 C.Y. b. Embankment 3,500 C.Y. c. Filling of drainageway 4,000 C.Y. d. Strip topsoil from area of pavement, salvage, 6 spread 1,000 C.Y. e. 8" thick P.C. concrete pavement 2,500 S.Y. f. Wooden barricade 1 Ea. 5. LIFT STATION AND FORCE MAIN a. 8" cast iron force main 5,240 L.F. b. 8" ductile iron force main and 18" casing 40 L.F. c. Valve and air release manhole including valves 1 Ea. d. Connection @ existing dis- charge manhole I Ea. NPHB-2 SHIVE•HATTERY & ASSOCIATES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES Item Description Estimated — Quantity e. Asphaltic concrete driveway replacement 75 S.Y. f. Lift station modifications Lump Sum g. Trench stabilizing material 200 Tons 6. EROSION CONTROL a. Seeding and fertilizing 8.0 acres b. Mulching 0.5 acres Each proposal shall be made on a form furnished by the City and must be accompanied by bid bond or a cashier's or certified check drawn on an Iowa Bank or a bank chartered under the laws of the United States, and filed in a sealed envelope separate from the one containing the proposal, and in the amount of $15,000, made payable to the City of Iowa City, Iowa, and may be cashed by the Treasurer of the City of Iowa City, Iowa, as liquidated damages in the event the successful bidder fails to enter into a contract within fourteen (14) days following Notice of Award and post bond satisfactory to the City insuring the faithful performance of the contract. Bid Bonds must be executed by corporations authorized to contract as surety in Iowa and in a form prescribed by the City of Iowa City, Iowa. Checks and bid bonds of the lowest two or more bidders may be retained for a period of not to exceed thirty (30) days until a contract is awarded or rejection made. Other checks will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The Contractor will be paid monthly in the form of Anticipatory Warrants issued under Code Section 384.57, bearing Interest at 7%. Payment to the Contractor will be made on the basis of monthly estimates equivalent to ninety (90X) percent of the contract value of the work completed during the preceding calendar month and will be based on an estimate of work completed and prepared by the Contractor and approved by the Engineer. Such monthly payments shall in no way be construed as an act of acceptance for any part of the work partially or totally completed. Final payment will be made not earlier than thirty (30) days from the date of final accepi,,;;c_ of the completed work by the City Councii. NPHB-3 SHIVE•HATTERY & ASSOCIATES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES By virtue of statutory authority; preference will be given to products and provisions grown and coal produced within the State of Iowa, and pre- ference will be given to Iowa domestic labor in the construction of the improvement. All work is to be done in strict compliance with the plans and specifications prepared by Shive- Hattery E Associates, Iowa City, Iowa, which have heretofore been approved by the City Council, and are on file for public examination in the office of the City Clerk. Wherever reference is made to the specifications in the plans or the contract proposal, it shall be understood to include the "Standard Specifi- cations for Highway and Bridge Construction, Series of 1977, by the Iowa Department of Trans- portation, Ames, Iowa," including the "General Supplemental Specifications for Construction Projects" which have been issued through Janu- ary 15, 1979. The successful bidder will be required to fur- nish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City and Shive- Hattery L Associates from claims and damages of any kind caused by the operation of the contract, and shall also guarantee the maintenance of the operation of the contract, and shall also gua- rantee the maintenance of the improvement for a period of four (4) years from and after its completion and acceptance by the City. The work under the proposed contract shall be commenced within fourteen (14) days after Notice to Proceed is received and shall be completed not later than September 30, 1979• The plans and specifications governing the con- struction of the proposed improvements have been prepared by Shive-Hattery s Associates, Iowa City, Iowa, which plans and specifications, also prior proceedings of the City Council referring to and defining said proposed improvements are hereby made a part of this notice by reference and the proposed contract shall be executed in compliance therewith. The plans, specifications, and proposed contract documents may be examined at the Office of the City Clerk. Copies of said plans and specifi- cations and form of proposal blanks may be NPHB-4 SHIVE•HATTERY 6 ASSOCIATES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140114ES i i i 1 i i ,i I i i secured at the office of Shive-Hattery E Asso- ciates, intersection of Interstate 80 and High- way I, in Iowa City, Iowa, by bonafide bidders upon payment of twenty-five dollars ($25.00) which will be returned to the bidders provided the plans and specifications are returned to Shive-Hattery & Associates in good condition within fifteen (15) days after the opening of bids. Suppliers returning the plans and speci- fications in usable condition within 15 days after the opening of bids shall also receive full refunds. The City reserves the right to reject any or all proposals and to waive technicalities and ir- regularities. Published upon order of'the City Council of Iowa City, Iowa. da-) City Clepk NPHB-5 SHIVE•HATTERY&ASSOCIATES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140114ES RESOLUTION NO. 79-229 RESOLUTION ADOPTING PLANS, SPECIFICATIONS b FORM OF CONTRACT i FOR BDI SECOND ADDITION IMPROVEMENTS, IOWA CITY WHEREAS, on the 14th day .)f Mav , 19 79 specifications and form oT contract—wereiTed W117-thelClerk of Iowa City, Iowa, for the construction of the BDI Second Addition Im rovements in Iowa Cit �n iIowa City, Iowa; an I WHEREAS, notice of hearing on plans, specifications and form of contract was published as required by law: i NOW, THEREFORE, RE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: That the said plans, specifications and form of contract are hereby approved as the plans, specifications and form of contract for said improvements. PASSED A14D APPROVED, this 29th day of May 19 79 It was moved by Neuhauser , seconded by deProsse that the Resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Balmer x — deProsse X Erdahl x Neuhauser x Perret X Roberts �— Vevera Ma rpro, tem ATTEST: City Clerk Received & Approved B�Ia Lego � 19 ent /07-T' MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIMES i RESOLUTION NO. 79-230 RESOLUTION AUTHORIZING EXECUTION OF INDEMNIFICATION AGREEMENT IN CONNECTION WITH SALE OF URBAN RENEWAL LAND. WHEREAS, the City of Iowa City is in the process of selling land located in Blocks 83 and 84 in Iowa City to Old Capitol Associates and assigns in connection with Urban Renewal project Iowa R-14, and, WHEREAS, the banking institution making a land loan to the buyers to finance the purchase of this land has requested that a quiet title action be instituted in order to lay to rest any claims arising out of certain transactions in the chain of title, and, WHEREAS, the buyers have agreed to institute and complete this quiet title action at no expense to the City, and, WHEREAS, the buyers' lender does, however, insist upon being indemnified in the event of any claims which might arise prior to y the completion of said quiet title action, and, WHEREAS, the City of Iowa City desires to facilitate this land transaction in order to permit commencement of construction on this major element of the Urban Renewal project as soon as possible. NOW, THEREFORE, BE IT RESOLVED that the attached indemnity agreement be approved and the Mayor and City Clerk are hereby I authorized to sign the same on behalf of the City of Iowa City. I It was.moved by Perret and seconded by deProsse the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Balmer 1 x deProsse x Erdahl x Neuhauser x Perret x Roberts x Vevera Passed and approved this 29th day of May, 1979. 1 'ro , e ATTEST: �aZ a I CITY CLERK RECEIVED 8 APPROVED DY TRE LEG41 D AR'.ICENT RN loft MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MINES INDEMNIFICATION The City of Iowa City, Iowa, being the owner of the real estate described in Exhibit "A" attached hereto and by this reference made a part hereof, subject to a contract for the sale thereof to Old Capitol Associates, a joint venture, under Instrument dated February 7, 1978, recorded on July 20, 1978, in Book 524, page 75, Records of the Recorder of Johnson County, Iowa, does hereby agree to indemnify and hold harmless Old Capitol Associates, Old Capitol Center Partners, and Iowa State Bank & Trust Company, Iowa City, Iowa, their successors in interest, and assigns from any and all claims for damages arising by reason of any defect in the title of the undersigned in and to Lot 1, Block 84, Original Town of Iowa City, Johnson County, Iowa, from the date that a deed is issued by the undersigned conveying said real estate to Old Capitol Associates until such time as an action has been completed quieting title in Old Capitol Center Partners, PROVIDED that said quiet title action is diligently pursued by Old Capitol Associates at no expense to the City of Iowa City, Iowa. CITY OF IOyWA CITY, IOWA hn R. Balmer, Mayor Pro Tem ATTEST: y Abbie Stolfus, City ��— perk RECEIVED 'S APPROVM 1Y TE LEG9 DERAR�Ml R9.65 1 z-4 I'll MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES EXHIBIT "A" Beginning at the Northeast corner of Block 84, Original Tann, Iowa City, Johnson County, Iowa as shown on plat recorded in Johnson County Recorder's Office Book 1, Page 116, said point }ring the intersection of the existing Westerly right-of-way line of Clinton Street viith the existing Southerly right-of-way line of Washington 'Street; thence South 527.60 feet along said existing Westerly right-of-way line of Clinton Street to a point (this i5 an assuned bearing for purposes of this description only); thence West 341.89 feet to a point of intersection with a line parallel with and neasured in a Westerly direction 20.00 feet perpendicularly £ran the existing Easterly right-of-way line of Capitol Street; thence North 548.16 feet along said line parallel with and masured in a Westerly direction 20.00 feet perpendicularly frau the existing Easterly right -of -H -ay line of Capitol Street to a point of intersection with a line parallel with and measured in a Northerly direction 20.00 feet perpendicularly frau the existing Southerly right-of-way line of Washington Street; thence South 890 54' 20" East 210.00 feet along said line parallel with and measured in a Northerly direction 20.00 feet perpendicularly from the existing Southerly right-of-way line of Washington Street to a point; thence South 00 05' 40" West 20.00 feet to a point of intersection with . said existing Southerly right-of-way line of Washington Street; thence South 890 54' 20" East 131.93 feet along said existing Southerly right-of-way line of Washington Strcet- to the point of beginning; and containing 184,581 square feet more or less; MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES NOIRES T RESOLUTION N0. 79_231 RESOLUTION AUMORIZING THE CITY CLERK TO ADVERTISE FCR BIDS ON MAY 30, 1979 POR TIIE PURPOSE Or PURCHASIM ]FURNITURE AND BQUIpME1NT1' rOR THE SENIOR CENPIR i WHEREAS, Resolution number 78-297 auLhori.MKI the City Manager to file an application to the Iowa Conmission on Aging for an awu•d under the Older Arnerican's Act for FY79 State Senior Center funds in the amount of $38,666.00; and, IVIUMAS, all funds must be obligated by June 30, 1979. NUV ITUL ORE BE IT RESOLVED BY THE CITY COUNCIL OF IONA CITY, IOIYA, that the City Clerk be directed to advertise for bids on May 30, 1979, for furniture and equipment for the Senior Center. It was moved by Pprrpt and seconded by Npuhaucpr that the Resolution as read be adopted, and upon roll call there were: FWW� =�MINW1i_L1pANYY x Balmer Y_ deprosse x_ Erdahl x_ Neuhauser x Perret Y_ Roberts __,_Vevera Passed and approved this pGth day of 1979. MAYOR Pro len, — AT I'lY CLINK REC TUP kIt G'r ir•::J1 I'r5 'Zy "q MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES RESOLUTION NO. 79-232 r&c,oIITION AurijoRizING EXECUTION OF AN AGREEMENT WITH IOWA DEPARTMENT OF TRANSPORTATION WHEREAS, the City of Iowa City, Iowa, has negotiated an agreement with Iowa De artment of Trans ortation , a Dopy of said being at to s Reso u e reference made a part 9greof, and, WHEREAS, the City Council deans it in the public interest to enter into said agreement with Iowa Department of Transportation regarding ownership oDeration and maintenace of the street lighting system at the Interstate 80 and Dubuque Street interchange. NOW, THEREFIOM, BE IT RESOLVED BY THE CITY COUNCIL: . 1. That the Mayor and City Clerk are hereby authorized and directed to execute the agreement with Iowa Department of Transportation 2. That the City Clerk shall furnish copies of said agreement to any citizen requesting sere. It was moved by Perret and seconded by Roberts the Resolution be adopted, Zupan ro ccall these weree AYES: NAYS: ABSENT: X BALMER X dePROSSE X FOSTER X NEUHAUSER X PERRET X SELZER X VEVERA AT=: Passed and approved this29th day of May , 1979. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES Received & Approved By The Led D partment ; zy -1g 08 0 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES A G R E E M E N T City Iowa City County Johnson Proj. No. I-80-6(57)248--01-52 Iowa D.O.T Agreement No. 78-14-216 { IT IS AGREED by and between the State of Iowa, Iowa Department of Transportation (hereafter D.O.T.), Highway Division, and the City of Iola City, Johnson County, Iowa, (hereafter City) as follows: 1. The City hereby transfers ownership of the lighting system at the intersection of Interstate 80 and the Dubuque Street I Connection within the City to the D.O.T. 2. The D.O.T. will reimburse the City the energy/maintenance costs it has incurred, if any, for the lighting system at the said intersection subsequent to July 1, 1978. In the event the City has not paid the costs accumulated since July 1, 1978, to the serving utility company, the D.O.T. will so do directly upon receipt of billing from the utility company. 3. The City will submit its billing for reimbursement under 2 above to the D.O.T. Resident Maintenance Engineer located at Iowa City, Iowa. The City will furnish any support of its billing as may be requested by the Resident Maintenance Engineer. 4. Responsibility for energy and maintenance of the lighting system at the said inLersection shall rest with the D.O.T., unless it is found to be invalid or unconstitutional. under y provisions of governing State of Iowa law. 5. The D.O.T. may at its option turn off portions of the lighting installation (and/or restore said lighting) when it is deemed in the public's best interest. The D.O.T. may also relamp the lighting installation for the conservation of { energy or other reasons, utilizing high pressure sodium lamps and other appurtenances. The D.O.T. will make all arrange- ments for the above items at no expense to the City. G. This Agreement supercedes Agreement No. 70-A-010, insofar as lighting is concerned, entered into by and between the City and the D.O.T. (formerly Iowa State Ili.ghway Commission) March 9, 1.970, and April 1, 1970, respectively. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES -z- 7. This Agreement may be executed in two counterparts, each of which so executed shall be deemed to be an original and both shall constitute but one and the same instrument. i I_ i j j j i i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES L County Johnson Project No. I-80_6(57)248--01-52 IN WITNESS WHEREOF, each of the parties hereto has executed Agreement No. 78-14_216 as of the date shown Opposite its signature below. City Iowa City DY: May 30 Title: Manor Pro Tem 19 79 I, Abbie Stolfus certify that I am the Clerk of the CITY, and that John R. Balmer, Mayor Pro Tem, who signed said Agreement for and on behalf of the CITY was duly authorized to execute the same by virtue of a formal Resolution, Resolution No. 79-232 d 1 u y passed and adopted by the CITY, on the 29th day of May 19 79 Signed,�� City C].er): oL- Iowa , --_�.___, Iowa Mav 30 19 79 IOWA DEPAR'1'DIENT OP TRANSPORTATION BY: C.,l l U Development: Support Engineer " 1922Highway Division Da to ATTEST: BY: 1L1J (� 4 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110 RIES DECZM 6 UP120TED UY TDM LEGA, D$PhRT11i NT S J4 iy L,! Y AGREEMENTS/CONTRACTS Attached are `4 unexecuted copies of 7, _ . M /, as signed by the Mayor. After their execution by the second party, please route nn 1) l�Cn,tl o cl Y 411 Z) 3) 4) 5) is to be responsible for completion of this procedure. After receipt of originally signed document from you, a xerox copy will be returned to your office. Abbie Stolfus, CMC City Clerk MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIES ADVERTENT FOR BIDS ?�l Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 10:00 a.m. on the 23rd day of Ma an a opened imine latety 19 79, Engineer. Proposals willebeaacted uponebylthe City Council at a meeting to be held in the Council Chambers at 7:30D.M. on 19may ___7_, or at suc Tater time an 9 as may then be fixed. place following- ConstructionThe work l ofa Pipeline l involve tusing he Vitrified Clay pipe and precast concrete manholes and a drop connection, with all incidental construction. SERVICE BUILDING SANITARY SEWER EXTENSION, 1979 All work is to be done in strict compliance with the plans and specifications prepared by Eugene A. Dietz, City Engineer of Iowa City, Iowa, w Ich ave eretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Whenever reference is made to the "Standard Specifications", it shall be the "Standard Specifications for Highway and Bridge Construc- tion", Series of 1977, Iowa Department of Transportation, Ames, Iowa. Each proposal shall be made on a form furnished by the City and must be accompanied by a bid bond or cashier's or certified check drawn on an Iowa Bank and filed in a sealed envelope separate from the one containing the proposal, and in the amount of $ 1600.00 made payable to the City Treasure—r ofth�ty Of Iowa City, Iowa, and may be cashed by the Treasurer of the City of Iowa City, Iowa, as liquidated damages in the event the successful bidder fails to enter into a contract within ten (10) days and post bond satisfactory to the City insuring the faithful performance of the contract. Checks of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) days until a contract is awarded or rejection is made. Other checks will be returned after the canvass and tabula- tion of bids is completed and reported to the City Council. Payment to the Contractor will be made as specified inthe "Standard Specifications", Article 1109.06. AF -1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES The-accessful bidder will he requir�'to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims and damages of any kind caused by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of two (2) years from and after its completion and acceptance by the City. i The following limitations shall apply to this project: Working Days Completion Date JUlv 15. 1979 Liquidated Damages $100.00 per day The plans, specifications, and proposed contract documents may be examined at the Office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at the Office of Eugene A Dietz City Engineer of Iowa City, Iowa, by bona fide bidders. Return all plans I� id ngoospecifications dcondito eCity n tionwithinfifteenM)edaysoffice after the opening of bids. The City reserves the right to reject any or all proposals and to waive technicalities and i irregularities. Published upon order of the City Council of Iowa City, Iowa. Abbie—� ��JG� City Clerk of Iowa City, Iowa AF -2 MICROFILMED BY JORM MICROLAB MAR RANDS -DES MOINES 9 L i3 RESOLUTION N0. 79-233 RESOLUTION AWARDING CONTRACT FOR THE CONSTRUCTION OF SERVICE BUILDING SANITARY SEWER EXTENSION 1979 I WHEREAS, Rick Company, Inc. has submitted the best bid for the construction of the above- named project. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That the contract for the construction of the above-named project is hereby awarded to Rick Company, Inc. for the amount of $19,293.15 subject to the condition that awardee secure adequate performance bond and insurance certificates. I• f It was moved by Neuhauser and seconded by Roberts that the Resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x BALMER x dePROSSE x ERDAHL x NEUHAUSER x PERRET x ROBERTS x VEVERA Passed and approved this 29th day of May 1979 ATTEST; MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES He-MV00 & Hpprovea B The Leg I D{ artment $ 52ND► 16R9 CONTRACT THIS AGREEMENT, made and entered into this � day of 2t -)f 197IV 5?, . by and between the City of Iowa City, Iowa party of the first part, hereinafter referred to as the "Owner" and party of the second part, hereinafter referred to as the "Contractor". WITNESSETH: That whereas the Owner has heretofore caused to be prepared certain plans, specifications and proposal blanks, dated the 26th day of May 19 79, for The Service Building Sanitary Sewer Extension, 1979 under the terns and conditions therein fully stated and set forth, and Whereas, said plans, specifications and proposal accurately, and fully describe the terms and conditions upon which the Contractor is willing to perform the work specified: NOW, THEREFORE, IT IS AGREED: 1. That the Owner hereby accepts the attached proposal of the Contractor. for the work and for the sums listed therein. 2. That this Contract consists of the following component parts which are made a part of this agreement and Contract as fully and absolutely as if they were set out in detail in this Contract: a. Addenda Numbers b. "Standard Specifications for Highway and Bridge Construction", Series of 1977, Iowa Department of Transportation, Highway Division, plus current special provisions and supplemental specifications. c. Plans d. Notice of Public Hearing and Advertisement for Bids. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES M0114ES I e. Special Provisions f. Proposal g. This Instrument The above components are complementary and what is called for by one shall be as binding as if called for by all. 3.. That payments are to be made to the Contractor in accordancewith and subject to the provisions embodied in the documents made a part of this Contract. 4. That this Contract is executed in 3 copies. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals the date first written above. Contractor Seal) Seal) BB��'.y v (Title) Mayor — (Title) ATTEST: ATTEST: l ,Ci (CaF7 (Time) City C1erY, Title) r— _44 — :f ompf nc a CF -2 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES FORM OF PROPOSAL THE SERVICE BUILDING SANITARY SEWER EXTENSION 1979 CITY OF IOWA CITY NOTE TO BIDDERS: PLEASE DO NOT USE THE FORM OF PROPOSAL INCLUDED IN THE BOUND VOLUME OF THE SPECIFICATIONS. SEPARATE COPIES OF THIS PROPOSAL WILL BE FURNISHED TO BIDDERS U�N—APAPPLILATION TO THE ENGINEER. Name of Bidder Address of Bidder TO: City Clerk City of Iowa City Iowa City, Iowa 52240 The undersigned bidder submits herewith bid security in the amount of $ in accordance with the terms set forth in the "Standard Specs—'�icat ns", Article 1102.12. The undersigned bidder, having examined and determined the scope of the Contract Documents, hereby proposes to provide the required labor, services, materials and equipment and to perform the work as described in the Contract Documents, including Addenda , and and do all work at the prices ere na ter set out. We further propose to do all "Extra Work" which may be required to complete the work contemplated, at unit prices or lump sums to be agreed upon in writing prior to starting such work, or if such prices or sums cannot be agreed upon to perform such work on a force account basis, as provided in the "Standard Specifications". ITEM DESCRIPTION 1. Sewer, clay sanitary - extra strength, 8" dia. 2. Sewer, clay sanitary - extra strength, 4" dia. 3. Manhole, Sanitary 4. Drop Connection 5. Special Bedding and Selected Backfill (crushed stune) P-1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 11011jEs ESTIMATED UNIT EXTENDED UNIT QUANTITY PRICE AMOUNT. lin. ft. 1083 $ / s✓ //, /00 lin. ft. 50 $ $ 'OD each 4 $ 2oll `, $? each 1 $17.46—$_s'�!>� cu. yds. 472 $ 1,7 -110 $ i5 TOTAL EXTENDED AMOUNT $ I3� P-1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 11011jEs The undersigned bidder certifies that this proposal is made in good faith, without collusion or connection with any other person or persons bidding on the work. The undersigned bidder states that this proposal is made in conformity with the Contract Documents and agrees that, in the event of any discrepancies or differences between any conditions of his proposal and the Contract Documents prepared by the City of Iowa City, the provisions of the latter shall prevail. FIRM: V �,i�� C,u�, By: D 11"n ,n (litle) BusinessAddress) (Seal - if bid is by a corporation PARTNERSHIPS: FURNISH FULL NAME OF ALL PARTNERS MICROFILMED BY JORM MlCROLAB CEDAR RAPIDS•DES MOINES RESOLUTION NO. 79-234 RESOLUTION ESTABLISHING JUST COMPENSATION FOR ACQUISITION OF RIGHT-OF-WAY WHEREAS, the City of Iowa City, hereinafter called the City, has entered into an agreement with the Iowa Department of Transportation, Highway Division, hereinafter called the State, for the implementation of a Federal -Aid Urban System, FAUS, project known as Project Number M-4051(2)-8-52 (the State has established Policy 820.01 to effectively administer the FAUS program in Iowa); and, WHEREAS, in order to accomplish the goals and objectives of that FAUS project and in furtherance of the public welfare, the City deems it necessary and in the public interest to acquire the property described below, either by purchase or by the exercise of the powers of eminent domain; and, WHEREAS, the City has received appraisals, staff reports and recommendations concerning the Just Compensation for certain property contained therein, and has reviewed the appraisals, and reports, and being familiar with the property identified below, desires to establish the Just Compensation for said property for the purposes of acquisition. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the prices and amounts opposite each parcel of land, and all interests therein, including improvements, buildings, and fixtures, identified below, is hereby declared to be the Just Compensation for the purpose of acquisition of each said parcel and all other interests. The Staff of the City is hereby authorized to begin negotiations for the purchase of said property and the Mayor and City Clerk are authorized to contract for the purchase of said property. In the event negotiations for purchase are unsuccessful, the City staff is hereby authorized to institute condemnation proceedings for the acquisition of said property. This resolution certifies that the work of the appraisers and the review appraiser with respect to each property has been performed in a competent manner in accordance with applicable State and Federal laws and regulations. Real Estate Interest Parcel Owner Just Compensation 7 David Braverman and Edmund Gatens, $107,800 Trustee of the D.J. Trust MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 1091 Res. No. 79-234 -2- i It was moved by deProsse and seconded by Neuhauser that the resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Balmer x deProsse x Erdahl x Neuhauser x Perret x Roberts x Vevera Passed and approved this 29th day of May 1979. IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 14011JES PECETnBD & LPPRr ;T.11 8� S'III LiA;bS DF.PLE".1 ;1T � 5'• 12 �C71,P/ I _ ORDINANCE No. 79-2955 ^' :• r r -;'.'/ AN ORDINANCE CIiAMING U1I; NASA: OF GRANTiVOCD DRIVE FTIC11 CALIFORNIA AVENUE TO I101"SOOD BOULEVARD TO GRANIISOOD STREET. BE IT ORDAINED BY TILE COUNCIL OF THE CITY OF IOWA CITY, IOWA. SECTION 1. NAME CIfAME. Grantwood Drive, a public street in Iowa City, Iowa, from its intersection with California Avenue to its intersection with Hollywood Boulevard, is hereby renamed Grantwood Street. SECTION 2. REPEALER. All ordinances and parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. SECTION 3. EIN''ECTIVE DATE. This Ordinance shall be in effect after its final passage, approval and publication as required by law. Passed and adopted this 29th day of May , 1979. RECY.IVFD 6 CPFROVED �q, Li f dI DF' GRnoT 29 �q �a9�Z MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Ordinance No. 79-2955 Page 2. It vns moved by Perret and seconded by Roberts that the Ordinance be adopted, and upon roll call there were: AUS: NAYS: ABSrX: x Balmer x deProsse x Nrdahl x Neuhauser x Perret x Roberts x Vevera Moved by Perret, seconded by Neuhauser, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be sus- pended, the first and second consideration and vote be waived, and the ordinance be voted upon for final passage at this time. Ayes: deProsse, Erdahl, Neuhauser, Perret, Roberts, Balmer. Nays: none. Absent: Vevera. Date of publication June 6, 1979 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES I40INES ORDINANCE N0. 79-2956 AN ORDINANCE AMENDING ORDINANCE NO. 79-2947 BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA. SECTION L. PURPOSE. The purpose of this ordinance is to provide for the addition of two members to the Senior Center Commission to be appointed by the Johnson County Board of Supervisors. SECTION 2. AMENDMENT. Sections 25-60 and 25-61 of Ordinance No79-294T-of the City of Iowa City, Iowa are hereby amended as follows: Sec. 25-60 (a) The Senior Center Commission shall con- sist of seven (7) members, five (5) of whom are appointed by the City Council and two (2) of whom are appointed by the John- son County Board of Supervisors. (b) The members appointed by the City Council shall be qualified electors of, the City and those appointed by the Board of Super- visors shall be qualified electors of Johnson County. All members shall serve without compensation except for reimburs- able expenses. Sec. 25-61. Terms. The term of office of each member shall be three (3) years commencing on January 1 of the year of appointment. Initial appoint- ments shall be made for terms of One (1) to three (3) years in the following manner: 3 members to be appointed for 3 years 2 members to be appointed for 2 years 2 members to be appointed for I year The initial appointments by the Board of Supervisors shall be for a 1 year term and a 3 year term. MICROFILMED BY JORM MICROLAB CEDAR RAPIOS•DES 140INES l0 93 1 ;I r ORDINANCE NO. 79-2956 Page 2 Passed and approved this 29th day of May 1979. Mql R PRO TEM ATTEST: C&L CfTY CLERK It was moved by Neuhauser and seconded by Perret that the Ordinance be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Balmer x deProsse x Erdahl x Neuhauser x Perret x Roberts x Vevera First consideration May 15, 1979 Vote for passage: Ayes: Erdahl, Perret, Roberts, Balmer, deProsse. Nays: none. Absent: Neuhauser, Vevera. Moved by Neuhauser, seconded by Perret, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and the ordinance be voted upon for final passage at this time. Ayes: Neuhauser, Perret, Roberts, Balmer, deProsse, Erdahl. Nays: none. Absent: Vevera. Date of publication June 6, 1979 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES IIECEIVO 6 APPROVED THE LEUL DEPAMOt MICROFILMED BY JORM MICROLAB r:runu er,rius•�i•,u nus, City of Iowa Cit, MEMORANDUM DATE: May 25, 1979 TO: City Council FROM: City Manager RE: Informal Agendas and Meeting Schedule May 28, 1979 Monday HOLIDAY - No Informal Meeting May 29, 1979 Tuesda 1:30 - 5:00 P.M. 7:30 P.M. - Regular Council Meeting - Council Chambers 1:30 June 4, 1979 zoning applications 2:00 2:30 P.M. - P.M. Council agenda, Council time and Council committee reports Monday 1:30 - 5:00 P.M. on new art gallery - I.C./J.C. Arts Council 4:30 P.M. - 1:30 P.M. - Review zoning applications 2:00 P.M. - 2:30 P.M. Council agenda, Council time and Council committee reports - Neighborhood Site Improvement Proposals - Planning and Program Development 3;30 P.M. - 4:00 P.M. League of Iowa Municipalities Policy Determination - City Manager - Council evaluation of FY 79 goals and objectives June 5, 1979 Tuesday 7;30 P.M. - Regular Council Meeting - Council Chambers June 112 1979 Monda 1:30 - 5:00 P.M. 1:30 P.M. - Review zoning applications 2:00 2:30 P.M. - P.M. Council agenda, Council time and Council committee reports 3:30 - P.M. - Presentation Discuss on new art gallery - I.C./J.C. Arts Council 4:30 P.M. - Consider economic development - Planning and Program Development appointments to United Action for Youth Board, Board of Library Trustees, and Committee on Community Needs PENDING ITEMS Northside Study Area Transportation Study Leaf Burning Policy Housing Code Amendments Energy Conservation Measures Use of Salt on Streets Northside Street Lighting Architectural Barrier Removal Program Public Works FY 79 Budget Deficit Appointment to Housing Commission - June 19, 1979 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•OES 140111CS City of Iowa G7lgr ua>, ,N. •.JQV..... I y�� n4 Ir v '"4 } 'i S ./ rt. DATE: May 25, 1979 TO: City Council FROM: City Manager RE: Material in Friday's Packet Memoranda from the Assistant City Manager: a. City Manager's Safety Committee plus summary of two meetings / 0 960 of the Safety Committee b. Sumner Meeting Schedule Memorandum .from Assistant City Attorney Ryan regarding historic buildings. i O 9 Memoranda from the Department of Planning and Program Development: a. 4th Year Projected CDDG Year -End Surplus 109 8 b. South Gilbert Street Project 10 9 q c. Proposed Small Cities Comprehensive Grant Application / / O O Memorandum from the Director of Finance regarding refuse collection fee 11 O Memorandum from the Director of Parks and Recreation regarding Wetherby Park parking lot. I 10 -;�. Memoranda from the Department of Public Works: a. Termination of garbage service /tog b, Meeting to review Ralston Creek Watershed Management Plan 11404 Copy of presentation by Transit Manager at conference in Albuquerque, New Mexico. It 05` Copy of letter to Mr. Joseph E. Day from Chairman of Broadband Telecommunications Commission. 110/6 Copy of letter sent to Easter Iowa Cablevision, inc., and to Hawkeye CableVision Corporation from the Chairman of the Broadband Telecommunications Comniission•iI O % Mayor's Youth monthly report for April 1979. /10? Article: Sioux City bemoans pressuring by HUD 1109 Agendas: Civil Service Commission meeting of May 26 1110 Committee on Community Heeds meeting of May 30 1111 Riverfront Commission meeting of Flay 30 1117 - Human Rights Commission meeting of May 30 /113 Library calendar for June 1579 1114 Plaza Previews, May 22, 1979, Volume 6 • Invitation to Councilmembers /// & IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES ''"?City of Iowa Cit"` MEMORANDUM Date: May 24, 1979 To: Honorable Mayor and City Council From: Dale Helling, Assistant City Manager Re: City Manager's Safety Committee The City Manager's Safety Committee has been returned to active status effective April 24, 1979. As is indicated by the attached memoranda summarizing the first two meetings, we are presently attempting to define our purpose, responsibilities, and the scope of activities. We will soon begin to define specific projects which we will undertake in the interest of promoting safety and safety consciousness throughout the City. We will be meeting on a monthly basis at least until we have firmly established and defined our direction and commitment. We will then decide whether or not we can lengthen the time between meetings. Council will receive summaries similar to the attached for each meeting. We invite your comments or concerns and welcome any suggestions you might have regarding those areas in which you feel the Committee might be most effective or beneficial. cc: Neal Berlin Safety Committee Members jm4/1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES /09,4r City of IOWA CN, MEMORANDUM Date: May 23, 1979 To: City Manager, Department Heads, and Members of Safety Com- mittee From: Dave Daley, Safety Committee Secretary Re: Summary of Safety Committee Meeting, May 22, 1979 The meeting convened at 8:45. The following members present: Harvey Miller, Bob Keating, Mel Jones, Dave Malone, Mike Goldberg, Dale Miller, and Chairperson Dale Helling. Steve Singleman and June Higdon were absent. The summary of the previous meeting was reviewed and approved. The subcommittee on Purpose and Responsibility presented draft proposals which were discussed by the committee. The following statement of purpose was adopted: "The City Manager's Safety Committee is established for the purpose of promoting safety and safety consciousness as it can be applied to City employees on the job site as well as to all citizens and others while in the City of Iowa City." The following Statements of Responsibility were also adopted: "1 Provide safety education and training for all City employees. 2. Advise various departments in dealing with safety issues and problems. 3. Facilitate effective communication among City departments and all employees regarding safety matters. 4. Facilitate identification and elimination of safety hazards in the work place. 5. Facilitate identification and elimination of safety hazards through- out the City." A discussion was held regarding possible activities for the Committee. Some general concensus was reached regarding the need for activity in certain areas but insufficient information was available to finalize any Proposals. The Chairperson assigned five subcommittees to research the areas in which some concensus had been reached on the need for committee action. Subcommittees should be prepared at the next regular meeting to discuss (for their assigned area): 109.60 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES r•'i� 2 I. What the needs are in the area. 2. What existing resources are available to meet the needs. 3. What, if any, additional resources would be required. Committee assignments are listed below, anyone with an idea which might be of benefit to the safety program should contact one of the people responsible for the area to which their idea is most closely associated. I. Safety training; Dave Daley and June Higdon. 2. Property damage accidents; Mike Goldberg and Mel Jones. I i 3. Communications; Harvey Miller and Dale Helling. i r 4. Personal injury accidents; Bob Keating and Steve Singleman. I 5. Safety inspections; Dave Malone and Dale Miller. There was no new business. I The next meeting was scheduled for 10:30 A.M. June 7.8, 1979. i I The meeting was adjourned at 10:00 A.M. jm3/25 ' 1 MICROFILMED BY JORM MICROLAB ' CEDAR RAPIDS•DES MOINES ' City of Iowa C1 j MEMORANDUM Date: From: April 25, 1979 City Manager, Department Heads, Members of Safety Committee Dave Daley, Safety Committee Secretary Summary of Safety Committee Meeting April 24, 1979 The meeting convened at 8:45 with the following members present: June Higdon, Ken Stock representing Harvey Miller, Bob Keating, Mel Jones, Dave Malone, Steve Singleman, Mike Goldberg, Dave Daley and Chairperson Dale Helling; Dale Miller was absent. Dave Daley was elected secretary for the committee and charged with the responsibility of preparing agendas for and summaries of committee meetings. A lengthy discussion was held concerning the purpose, responsibilities and scope of activities for the committee. After consensus was gen- erally reached in certain areas a subcommittee composed of Helling, Higdon, Jones and Malone was appointed to draft statements of purpose for discussion and possible adoption at the next meeting. June Higdon showed the committee a set of rules and procedures in use by the City of Lawrence, Kansas for its safety program and a discussion was held regarding possible procedures for consideration by the committee. The matter was referred to the subcommittee on purpose and responsibility There was no old business. New business: Mel Jones brought up the subject of the City's past practice of including aspirin in first aid kits. June Higdon volunteered to research the statutory requirements for contents and location of first aid kits and to report to the committee at its next meeting. Mel Jones asked for a committee opinion on what should be con- sidered "safety shoes" for purposes of reimbursement. The com- mittee was unanimous in its opinion that this should mean shoes or boots with steel toe caps. Dave Malone brought up a number of items of concern regarding safety around the Civic Center. He will furnish these items for the agenda at the next regular meeting. The next meeting was scheduled for 8:30 A.M. May 22, 1979. Subcommittee recommendations and individual committee members' agenda items are due to the secretary by May 15, 1979; agendas will be delivered to committee members by May 18, 1979. The meeting was adjourned at 10:30 A.M. jm2/32 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES r)CIty of Iowa Cit, MEMORANDUM Date: May 23, 1979 To: Honorable Mayor and City Council From: Dale Helling, Assistant City Manager Re: Summer Meeting Schedule Council has agreed to meet on a schedule of alternate Tuesday meetings during the months of July and August beginning with the July 3, 1979, meeting. This means that no regular meeting will be held on the fol- lowing dates: July 10 July 24 August 7 August 21 September 4 (Labor Day is September 3) Corresponding informal meetings will not be held on the Mondays pre- ceding the.above dates. Regular weekly meetings will resume schedule as of September 11, 1979, and thereafter. It is my understanding that these dates represent those selected by a majority of the Council. This information will be made available to all department and division heads so that agenda items may be planned accordingly. Prior to July 1st a news release specifying these dates will be distributed to the local media. cc: City Manager Department Heads Division Heads Crf f Cle.k jm3/4 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES /0910 City of Iowa City MEMORANDUM DATE: May 24, 1979 TO: Hon. Mayor and City Council FROM: Angela Ryan, Asst. City Attorneyat, RE: Historic Buildings You have asked me to report to you regarding structures with historic status and the impact of applicable state laws and ordinances. Since you are familiar with the City's minimum housing code and it is consistent with Chapter 413 of the Code of Iowa, I have not discussed it. The following is a summary of the relevant provisions of the Uniform Building Code, Chapter 303 of the Code of Iowa., historic Preservation, and Chapter 413 Housing Law. The Uniform Building Code provides minimum standards for construction, alterations, repair and use of buildings and structures within the city. Sec. 104 provides that when additions, alterations or repairs within a 12 month period exceed 53 of the value of an existing building, it shall be made to conform to the requirements for new buildings. It provides that alterations and repairs exceeding 25% but not exceeding 50% of the value of an existing building or structure which canply with requirements for new buildings may be made without mailing the entire building camply. Minor structural. alterations may be made with the same materials of which thr, building is constructed although it would not meet the new requirements. Section 104 has the following provision for historic buildings: 5104 (J) Historic Buildings. Repairs, alterations and additions necessary for the preservation, restoration, rehabilitation or continued use of a building or structure may be made without conformance to all of the requirements of this Code, when authorized by the Building Official provided: 1. The building or structure has been designated by official action of the legislative body as having special historical or architectural significance. 2. Any unsafe conditions as described in Section 203, will be corrected in accordance with approved plans. 3. Any substandard conditions will be corrected in accordance with approved plans. IM7 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES lion. Mayor and City Council Page 2. 4. The restored building or, structure will Ix: less h=rdous, based on Ii1'e and I'ire risk, than the existing building. j 'Phis provision is necessary I'or historic hod (clings because a renovation will almrst always exceed 5% of value, thereby making it comply with all rrquirrinenLs of a new structure. You may recall that the College Block Building was appraised at a no value. In addition, historic buildings I are likely to have steep narrow stairways without sufficient landings and narrow ha ]ways. The reconstruction of stairways and hallways might possibly j destroy unique interior features, e.g. fireplaces. Without this 1 provision, historic buildings might be razed because the cost of restoration would be prohibitive or because strict compliance would be i mposible dueal limitation. When read within the context of S1o4, 1 be]ieve thistsection mcrrly gives the Building Inspector sane latitude in areas where strict compliance would lead to a harsh and unreasonable result e.g. to require the removal of at. interior j walls to widen a hallway 6 inches. You will note that there is no exception for historic buildings in Sec. 502 which requires canpliance with all provisions upon a change in use,. Chapter 203 of the Code of Iowa provides for the' Ost.a.bl islrnent of ;c historic rlisl.rir,t by initiativc. and referendum. 5303.27 states: Controls. After the: rssl.abl islunont of a district, an exterior Portion or exterior fixture shall not he :rre;l.rxl, aalterrxl, restored, moved or drmnlished until alter a certificate of appro- priateness as to exterior features has been subrniLtecl to and approved 1y the com- mission. S303.28 provides that the c( mission shall not consider or atteng)t to control the interior arrangement of any building in the district. S303.29 provides t that: no change in use of any property shall. occur without a certificate of appro- priateness. 5303.30 provides that if the proposed construction, alteration or change in use is incongruous with the historical, architectural, archaeological or cultural aspects of the district, a certificate of appropriateness shall not be issued. It would seen that "incongruous" is a rather low standard. 5413.83 of the Cole of Iowa states "Windows". No room in a dwelling erected prior to the passage of this chapter (1924) shall. hereafter be occupied for .living purposes unless it shall have a window of an area of not less than eight square feet... 511:;.21 states: "Window area -crawl spaces and attics. In every dwelling hereafter arrct:rrrJ the, windrow arena in each habitable rcm shall Ix: not less than ten per cent of the ,,niporficial flrxwr area for window light..." 'ilea difficulty comes with 5413.4 through 7 which require ccmpl.iance with al..l. provisions if' dwellings are rebuilt, eonverLrel or moved. &lost of the structures that have presented a difficulty under the rninirman housing code were not rooming houses or multiple dwellings prior to 1924; therefore:, any alterations or conversions were required to be made in canpliance with Chapter 413. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES r) City of Iowa Cir", MEMORANDUM TO: City Council FROM: RE: DATE: May 25, 1979 Dennis R. Kraft, Director of Planning $ Program Development 4th Year Projected CDBG Year -End Surplus At last Monday's informal session, the City Council requested information on pro- jected year-end surpluses in the 4th year CDBG program for the purpose of considering a possible land cost write-down subsidy for public housing construction in Iowa City. It should be emphasized at this time that the figure discussed is only an estimate and the actual year-end balance is subject to some variation. It is projected that approximately $295,000 will remain in the unallocated, unused and uncommitted funds category as of June 30, 1979. This does not include an amount of approximately $230,000 in the contingency fund to cover moderate cost over -runs in on-going projects. Of this $295,000 amount, the bulk (plus or minus $200,000) will be from unused funds from the Housing Rehabilitation Program. Slightly over $40,000 is expected to be left in the Administrative Program, slightly less than $20,000 in the Housing Inspection Services account, and approximately $17,000 each in the Planning and Energy Conservation Programs. For purposes of this calculation, the Urban Renewal year-end balance, or balance for allocation to other programs, was considered to be $0. While there will be money in this account at the end of fiscal year 79, there are still legal cases which have not yet been resolved as well as additional acquisition, disposition and relocation activities which are still pending. At this time it has also been assumed that there will be no surplus for allocation to other programs remaining in any of the Ralston Creek project accounts. In fact, because of the date of the engineering estimates on this project (November, 1977) it is possible, that because of inflation, there could be an appreciable short -fall experienced in this project. Based upon the above mentioned uncommitted amount, it appears that an amount of plus or minus $150,000 could be allocated to the purchase of a site for public housing, provided that the CDBG program were subsequently reimbursed partially for the resale of land to the housing developer. If this action is taken, the City Council should realize that there is a somewhat greater risk that certain on-going programs might be insufficiently funded. This problem is exacerbated by the current high rate of inflation coupled with an even higher construction cost increase rate. I plan to be at the City Council meeting of May 28 to answer questions on this subject. DRK/ssw MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES p City of Iowa pC%-*y i� ®p EEMORA VDUM DATE: t•lay 25, 1979 TO: City Council�nV FROM: Dennis R. Kraft, Director of Planning 6 Program Development cI_ RE: 4th Year Projected CDBG Year -End Surplus At last 1,1onday's informal session, the City Council requested information on pro- jected year-end surpluses in the 4th year CDBG program for the purpose of considering a possible land cost write-down subsidy for public housing construction in Iowa City. It should be emphasized at this time that the figure discussed is only an estimate and the actual year-end balance is subject to some variation. It is projected that approximately $295,000 will remain in the unallocated, unused and uncommitted funds category as of June 30, 1979. This does not include an amount of approximately $230,000 in the contingency fund to cover moderate cost over -runs in on-going projects. Of this $295,000 amount, the bulk (plus or minus $200,000) will be from unused funds from the Housing Rehabilitation Progr"un. Slightly over $40,000 is expected to be left in the Administrative Program, slightly less than $20,000 in the Housing Inspection Services account, and approximately $17,000 each in the Planning and Energy Conservation Programs. For purposes of this calculation, the Urban Renewal year-end balance, or balance for allocation to other programs, was considered to be $0. While there will be money in this account at the end of fiscal year 79, there are still legal cases which have not yet been resolved as well as additional acquisition, disposition and relocation activities which are still pending. At this time it has also been assumed that there will be no surplus for allocation to other programs remaining in any of the Ralston Creek project accounts. In fact, because of the date of the engineering estimates on this project (November, 1977) it is possible, that because of inflation, there could be an appreciable short -fall experienced in this project. Based upon the above mentioned uncommitted amount, it appears that an amount of plus or minus $150,000 could be allocated to the purchase of a site for public housing, provided that the CDBG program were subsequently reimbursed partially for the resale of land to the housing developer. If this action is taken, the City Council should realize that there is a somewhat greater risk that certain on-going programs might be insufficiently funded. This problem is exacerbated by the current high rate of inflation coupled with an even higher construction cost increase rate. I plan to be at the City Council meeting of AIay 28 to answer questions on this subject. BRK/ssw MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES /09? 1"") City of Iowa CV -F MEMORANDUM DATE: May 25, 1979 TO: City Council FROM: Paul Glaves, Development Co, rdinator)/n RE: South Gilbert Street Project The Resolution Establishing Just Compensation for Parcel 7, South Gilbert Street Improvement Project, is included on the agenda for the Council meeting of May 29, 1979. A sketch of Parcel 7 is attached to this memorandum. As shown on the attached sketch, the land required for the Gilbert Street right-of-way bisects the parcel, leaving a small remnant on the east side of the right-of-way adjacent to Applegate's Landing. Because of the small size and irregular shape of this remnant, the appraisals of the property called for extensive severence damages for this parcel. In fact, the approved appraisal indicates a value to this portion of the tract of approximately $21,000 before acquiring the right-of-way and a remaining value after the acquisition of right-of-way of only $1,000. Because of this severe reduction in land value, the appraisal calls for severence damages in the amount of $19,890. It is the staff's recommendation that since acquiring the triangular parcel to the east of the needed right-of-way in its entirety should cost only $20,890 (an additiona $1,000) that the triangular parcel be acquired in addition to the needed right-of-way. The added cost will be only $1,000. The review appraiser for the right-of-way division of IDOT concurs in this recommendation. The Resolution Establishing Just Compensation includes the acquisition of the necessary right-of-way and the uneconomic remnant located to the east of the proposed right-of-way. The staff recommends adoption of the resolution in this form. PG/ssw MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES /099 ■ ;G V 3y ) s GQB, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES HIGHLA 6 / II City of Iowa Cid{ MEMORANDUM Date: May 24, 1979 To: City Council From: Dennis Kraft, Director of Planning and Program Development and Michael Flaherty, Planner/Program Analyst �/!L Re: Proposed Small Cities Comprehensive Grant Application As you know, the City's preapplication for Federal assistance through the Community Development Block Grant/Small Cities Program for improvements in the lower Ralston Creek neighborhood was approved by HUD in April. The City has been invited to file a full application and staff has prepared a tentative application. A public hearing was held on May 22 to receive citizen comments on the City's Housing Assistance Plan being submitted as part of the full application. A second and final public hearing.will be held during the May 29 Council meeting on the full application. Staff members and Ed Brinton of Shoemaker-Haaland Engineering, the City's consultant for the lower Ralston Creek neighborhood improvements, will be on hand to present the proposed program and to answer questions. The proposed application is summarized as follows: The application proposal asks t Development for $2 million over year's request (fiscal 1980) is comprise the three year proposal. AC UISITION: e Department of Housing and Urban a three year period, of which this $530,000. The following elements The acquisition of properties which either 1) encroach on the Ralston Creek floodway; 2) will interfere with the City's ability to make necessary channel improvements; and/or 3) are now and will continue to 'be subject to -flooding. It will be necessary to acquire 21 complete parcels and portions of four additional parcels along the west bank of the Ralston Creek between Harrison Street and Kirkwood Avenue. RELOCATION: Financial assistance and relocation counseling will be provided to 16 households and six businesses which will be displaced by Ralston Creek channel improvements, according to the requirements of the Uniform Relocation Assistance and Real Property Acquisition Act of 1970. 1100 MICROFILMED BY JORM MICROLAB CEDAR. RAPIDS -DES MOINES -1 2 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES DEMOLITION AND CLEARANCE: A total of 18 primary and 7 accessory structures will be removed in order to facilitate the proposed Ralston Creek improvements. RALSTON CREEK CHANNEL IMPROVEMENTS: The proposed improvements include enlargement of the Ralston Creek channel by excavation of the west bank to a 30-35 foot bottom width. This new configuration will provide sufficient capacity to contain 100 year floods throughout the channel reach from Harrison Street to Kirkwood Avenue. (The existing channel immediately downstream of Kirkwood is sufficient to convey 100 year flood waters.) The box culvert on Benton Street will be enlarged, and the elevation of Benton Street over Ralston Creek will be raised slightly. YI The grade of the Rock Island Railroad trestle and roadbed will be 1-2 feet at the Lafayette Street spur line. k The remaining abutments which supported the former vehicluar bridge at Lafayette Street will be removed to prevent restriction of the creek flow. I tS v To provide interior drainage of the low area between Benton Street and Lafayette Street, a new storm water pump station will be w constructed. :d "4 Low areas along the west bank of Ralston Creek will be filled and Y3 sanitary and storm water manholes raised to final grade elevation. Other public and private utilities in the project area will be relocated or modified as necessary. 1i .,a Sodding and plantings will be provided for erosion control and beautification of the creek banks. { HOUSING - NEW CONSTRUCTION AND REHABILITATION: a Suitable site for approximately ten units of low income housing will be prepared in the vicinity of South Linn and Harrison Streets. Residential structures along South Linn, Harrison and Prentiss Streets will no longer be in the flood plain, making them eligible c " for HUD rehabilitation assistance. DISPOSITION: After the Ralston Creek improvements are completed the remaining vacated property will be prepared for resale and redevelopment. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES 3 PROGRAM ADMINISTRATION AND MANAGEMENT: During the initial year of the proposed program, primary activities would involve acquisition and relocation. During the second program year acquisition and relocation would be completed, demolition and clearance would take place and channel improvements would be initiated. Channel improvements would be completed during the third year of the program and housing site location and rehabilitation would be carried out. The three year project summary, FY80 project summaries of acquisition and relocation activities and the FY80 cost summary (HUD forms 7065, 7066 and 7067, respectively) are attached. The final draft of the full application will be prepared after receiving citizen comments during the May 29 public hearing. Council action on the full application will be necessary at the June 5 meeting if we are to meet our application deadline date, June 11, 1979. bj4/1-3 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES OMB Approval No. 29-RO210 421-101 P,um'Bld Ay CSA, rd.rd L.,naplmml Gmular rrF MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MoIIIES FEDERAL ASSISTANCE L APPLI• a. NUMBER 0, STA7E a. NUMBER CANT'S APPLI• 79 -DN- 19-0048 ior.`a IDENT6 790980 1. TYPE PRFIIPPLICATION Y. DATE Year w..U, 4V It. DATE Year mon1A doV of ACTION ® APPLICATION CATION 19 79 4 13 FILR ASSIGNED 19 79 2j LOOT, (Nark ay NOTIFICATION OF INTrm (Opt) ►aa) 0 REPORT OF FEDEPAL ACTION Blank d. LEGAL APPLICANT/RECIPIENT S. FEDERAL EMPLOYER IDENTIFICATION NO. 42-600-4805 a. AppilantKIM - :.--City of Iowa City S. OIStnlntlon Unit local municipal government L SIMWP.o. BM : Civic Center, 410 E. Washington 1 4 • 2 1 9 d. city Iowa City Q. County : Johnson TMb. Iowa R.2IPCd.: 52240 unit Development Y PGrant/Small r. State Citiee Wont., No.) : 7. TITLE AND DESCRIPTION OF APPLICANT'S PROJECT L TYPE OF APPLICANT/RECIPIENT AdWa H-0ommunitr/dlon Annq B-Immule I - HI Bo Eduutlowi In0ltullon C.S0laulo }Indian Tiles Lower Ralston Creek Neighborhood . �wb A -01114f (Specify), ■ Revitalization Program=GBNmIDlao-la la GSpnllt Npa Enter attOr O DWIct pDPropeiaa 9. TYPE OF ASSISTANCE JHnla Giant D-Imulmu 6duppl.l. Ifil Gnat Ether Eater apDro- A Wan prlaN Ielbrf0) 10. AREA OF PROJECT IMPACT INawea of •ttua, (anaTie" IL ESTIMATED NUM- RER OF PERSONS IL TYPE OF APPUCATION A•N•r C.Raritan E-Avlmmbllon data, •a.) BENEFITING IJAnaH p.Cantinwlla Eatw.DP aD d. ).tar p0 Iowa City 755 1L PROPOSED FUNDING !d. CONGRESSIONAL DISTRICTS OF: 11 TYPE OF CHANGE W,, It. w Ito) A -mann, Dalbn F-0INu (StW,t/Y)t a. FEDERAL / 530 DDD .W a• APPLICANT ► PROIER R -pavan Dolan 4lnuan O eration il L JUPLICUIT .oa Iowa -1st Dist. Cit Eo tnul»I rua. L STATE ,00 16.PROJECT START 17. PROJECT Enar appro DATE Yar woals, day DURATION 4nn(OJ LOCALD.toa I. LDL .00 19 79 l n 1 36 N. A• 14 ESTIMATED DA TOO Mar wodA day 19. E%ISTING FEDERAL IDENTIFICATION NUMBER L DINER •ao BE 530,000 FEDERAL AGENCY Is- 19 79 6 11 B-7 - - - L IGEN. IT .00 20. FEDERAL AGENCY TO RECEIVE REQUEST (NawO, CRY, SWO. SIP 004) 681-6 21. REMARKS ADDED De artment of Housin and Urban Development Omaha Nebraska❑ Yes No 22. a. To Go end N my InOalodla and lanll 1. dG. OYCircular AAS this npIlullan anmDnwnt to a• aNpor1w RatnfapAd' I.,BbaDDrollandnrineQuin and all Inan,w am uucNd: mln 410 In OlamnWatInNa THE baa end .nod, the d=mmt aaa 10a State of Iowa Office for Planning $ 0 11 APPLICANT duff autAd,ad IF Da LvnnlaE 00M •f P) Pro rammin g g CERTIFIES RO afpllnni and the 0ppllunt will canDb 0 0 THATP. du Us alulAad attultaca D M' "i'I- GO East Central Iowa Council of Governments 0 0 ewer Y oppnad. O) 22. a. TYPO NAME AND 1111E k SIGRATURE DATE SIGNED Year wont 4V CERTIFYING REPAG Berlin, City Manager 19 79 6 8 BENTATIVE Neal G. YOar wontA day 2d. AGENCY NAME TION PPLIG• RECEIVED 19 2L ORGANIZATIONAL UNIT 27. ADMINISTRATIVE OFFICE 211. IDENTIFICATION CATION 20. FEDERAL GRANT I9. ADDRESS IDENTIFICATION SL FUNDING YOor .oath day 34. Year month 4V RI. ACTION TAKEN STARTING a. FEDERAL f .00 0 L ARRANGED $l. ACTION DATE► 19 DATE 19 a. APPLICANT•,00 11 CONTACT FOR ADDITIONAL INFORMA• S0. ]',or .oath day TION (Name anus 811-PAonO -"be') ENDING R. WCCTED Q is. RETUNED FOR e. STATE .00 DATE 19 AMENOMU(T d LOCAL 00 :7. REMARKS ADDED Cl d. DEFERRED a. OTHER .00 ICI Yea No 13 L WITHDRAWN 1. TOTAL f •00 1R. a. In alio, tbar0 tMloti 1. loci oda Iwl leedi from d",of Pan 1, iOGB Grtuln A-75, b (Naw. aid L'Up". OFFICIAL It D Wind. mw lelp^ FEDERAL AGENCY It he. awn an0 MIns wado. A-95 ACTION maeanum FORM 424 FADE 1 (I0-75) 421-101 P,um'Bld Ay CSA, rd.rd L.,naplmml Gmular rrF MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MoIIIES I Form AppraW UJI.OEPARTMENT OF HOUSING AND UR BAN DEVELOPMENT COMMUNITY DEVELOPMENT AND HOUSING PLAN SUMMARY THREE YEAR PROJECT SUMMARY 1. NAME OF APPLICANT i PERIOD OF APPLICABILITY City of Iowa City F '0"1`October 1, 1973°'June 30, 1980 ®Oddr (Ewq Mm ran) Q RM1Ion.GM 2. APPLICATION/GRANT NUMBER B -79 -DN -19-0048 An mkd LdFW B. PROJECTSUMMARY • S R U TIMING AND ESTIMATED FUNDING (In Nwwn oftl PROGRAM BENEFIT OF ESTIM.\TED COBG FUNDS TR F UNPORTANr., SEB Inm alone before PROSECT L A E O W ESTI. YEAR I YEAR 11 YFJW III Comp/e71Oo MIS M oon.) NUMBER E E M MATED •LOWMOO OTHER LOWIMOD OTHER LOW/MODOTHER OTHER. Y C D BENEFIT BENEFIT BENEFIT BENEFIT BENEFIT BENEFIT FUNDS E lel (b) W WI Id 111 (II Ihl 111 BI IW 111 IM) Acquisition of Real Property 8520 34, 36 X 142.8 197.2 121.8 168.2 - Disposition 8570 36 X 10.0) 10.0 Ppblic Facilities and Improvements - E Flood and drainage facilities 8530 21,25,3)X - - 146.2 85.8 348.4 204.E 'Clearance activities 8550 36 X - - 31.5 43.5 - - Relocation payments and assistance 8560 34 X 81.0 19.0 71.3 16.7 •Rehabilitation and preservation activi- ties - Rehabilitation of private properties 8565 33,34 X - - - - 50.0 - GbT eral Administration 8510 27 - - - - 90.0 - 90.0 - 92.0 Contingency 8580 27 - - I (530.0) 775.0 695.:0 i S. iue7OTAL/ S 223.8 111216.2 It 370.8 Is 314.2 B 398.4 S 204:6 •• 7. TOTAL COSTS TO IE PAID WITH COMMUNITY OE VE LO►ME NT BLOCK GRANT FUNDS .S 1,728,000 •: B: ESTIMATED EXPEN0ITURFS BENEFITTING LOW -AND MODE RATE•INCOME PEAIONS (SM ofCdumm & I and k) S 993,000 B. LINE BABA PERCENT OF LINE 7 57.5 % Poe of Pow MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 'HUD.Me 16-7/). C k�1 R n Form Ao ,o. d OMB No. 63-RISID UJ. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT 1, NAME OF APPLICANT ANNUAL COMMUNITY DEVELOPMENT PROORAM Cit of Iowa City T. APPLICATION/GRANT NUMBER PROJECT SUMMARY B -79 -DN -19-0048 ]. PERIOD OF APPLICABILITY FROM a. Co OAWINAL(eAM PFad TO ❑ REVISION, DATED October 1, 19.79 June 30 1980 ❑ AMENDMENT, DATED fl. NAME OF PROJECT 6. PRDJECT NUMBER 7. ENVIRONMENTAL REVIEW STATUS I Ar _r I I ---•----------- anSc of pages HUD.7DG616.781 lloo FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES Id0111ES S. ENTITY WITH RESPONSIBILITY FOR CARRYING OUT THE PROJECT De artment of Plannin and Pro ram Development354 E S. TELEPHONNUMBER 10, DESCRIPTION OF PROJECT The project will involve the acquisition -of properties which either (1) encroach on the Ralston Creek floodway; (2) will interfere with 'the City's ability to make necessary channel improvements; and/or (3) are now and will continue to be subject to flooding. Acquisition of property will primarily be confined to a three block portion of the project area on the west side of Ralston Creek. All properties within the project area south of Benton Street and west of Ralston Creek will be purchased. In the two block area between Benton Street and the Rock -Island Railroad tracks partial acquisition will occur. Property will also be acquired on the southeast quadrant of the intersection of Harrison and Linn Streets. TheUroRerties to be acquired 00 Check 11'continued on add/t anal pax0) and irrieb. 1/. CENSUS TRACTIS)/ENUMERATION DISTRICTIS) 36, 39, 42, 44, 47 17. ANTICIPATED ACCOMPLISHMENTS The goal of the project 'is to acquire 21 complete parcels and portions of four additional parcels along.the west bank of Ralston Creek in order to: (1) facilitate Ralston Creek channel.improvements; (2) remove deteriorated structures; and (3) allow for.the assembly of parcels for resale -for land consumptive commercial re=use, the appropriate usage as described by the City's new Comprehensive Plan'. ❑ Check if continued on additional page/r) and attach. la. COBG COMPONENT ACTIVITIES PROGRAMYEAR FUNDS fin Mouundsof$J (Lbl arompo+NnfaTflrllin using name Visconti" Shown In Art A, CO.S7SUMMAIIY. Form HUD•706Y..1 CDI OTHER LOW/MOD BENEFIT OTHER BENEFIT AMOUNT. SOURCE lei (B1 lcl td) (al Ac uisition of Real Pro Proper S $ S 14. Totals S 142.8 S 197.2 S µ 15. Total Costs To Be Paid With Community Development Block Grant Funds (Sum of Columns b end c) S 40 • O ...w�.k I. nom. - 340.0 ---•----------- anSc of pages HUD.7DG616.781 lloo FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES Id0111ES DESCRIPTION OF PROJECT: presently include the following uses: five owner -occupied housing structures, one structure containing an owner -occupied unit and eight rental units, two rental housing structures, two vacant houses, and•six businesses. Acquisition will be initiated in March 1980 and will be completed during the second year of the program. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIIIES —_— Vl. DEPARTMENT Of NDVSINO AND URBAN DEVELOPMENT ANNUAL COMMUNITY DEVELOPMENT PROGRAM PROJECT SUMMARY 7. PERIOD OF APPLICABILITY FROM October .1, 1979 S. NAME OF PROJECT Relocation Paym a ENTITY TO FOR CARRVINO OUT e. 1. NAME OF APPLICANT 3. a, ® ORIGINAL (.. h Pr.d ❑ AEVISION,DATED_ C3 AMENDMENT,DATEC Fon, APPto. d EW Departmentof Plannin and Pro ram ueveiG wcnL fe. DES CRI PTI ON OF IROJECT Relocation payments and assistance will be provided to those households and businesses displaced by the Small Cities program. Relocation benefits will include moving expenses and, in the case of residents, financial assistance for purchasing or renting comparable housing which is decent, safe, and sanitary. Relocation assistance will be provided to the inhabitants of six owner -occupied residences, ten rental units and six businesses, assuming no changes in residency or tenure occur before the implementation of the project. Displaced residents will be provided actual reasonable moving expenses. Owner occupants may receive up to $15,000 in addition to the price of their home, for assistance in securing replacement housing ye�sl ay bepaidas much as $4,000 11. CENSUS TnAw,apc..v.•-••--•--- 36, 39, 42, 44, 47 17. ANTICIPATED ACCOMPLISHMENTS The goal of the project is to relocate, with a minimum of disruption, 16 s and six businesses which will be displaced by the Ralston Creek channel improvements or which will continue to be flood -prone. I3 Check 11 continued On sddifiPRSDlG �MFYEnd AR FURS fin thoursndr of SI 17. CD/O COMPONENT ACTIVITIES CDBG OTHER (LJn ep„PW#nIW61itier urine n.mer of aefiritin.howR LOW/MOO OTHER SOURCE i,p.,, A, cosrSUMMARY, Form HUD•70T7.) AMOUNT BENEFIT BENEFIT 81.0 S 19.0 s _ S 14. Totalt 81.0 s 19.0 S r ,. 15. Total Costs To Be Paid With Community Development Block Grant Funds (Sum Of columns band e) S R,PI+co Fonn HUD•7015.1, wh1&h h Oer ._ Page 0( Page& FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES (6.781 DESCRIPTION OF PROJECT: in rental assistance payments. Relocation payments for businesses will compensate for actual reasonable moving expenses along reimbursement for a variety of incidental costs. In addition to financial assistance, substantial technical assistance will also be provided to displaced residents and businesses. Relocation activities will be initiated in May, 1980 and be completed during the second year of the program. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES F� nF h J�J ]i {s� 4 1 p tl! I I fS �4 4. ro ;f A 1 La r b df Y. P } DESCRIPTION OF PROJECT: in rental assistance payments. Relocation payments for businesses will compensate for actual reasonable moving expenses along reimbursement for a variety of incidental costs. In addition to financial assistance, substantial technical assistance will also be provided to displaced residents and businesses. Relocation activities will be initiated in May, 1980 and be completed during the second year of the program. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES I7 I Completion of Previously Approved Urban Renewal Pro)ecu nvPIIIc,,% Form HUD 7015.5, whiCh is Ob.oleN Page ] of pages rP Approved If. NAME OF APPLICANT City of II 7. APFLICATIONrne.u. a. EM ORIGINAL 1,MMVyr) ❑ REVISION,OATED ❑ AMENDMENT, DATED AMOUNT FOR NUO ULE ONLY S 340,000 S MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT r ANNUAL COMMUNITY DEVELOPMENT PROGRAM COST SUMMARY 3. PERIOD OF APPLICABILITY FROM TO .October 1, 1979— June 30, 1980 Lira PART A. SUMMARY OF PROGRAM ACTIVITY l/mporUnf: Srro /nPbuetionr before classifying coact 1 Acquisition of Real Property 2 Disposition s: y, 3 Public Facilities and Improvements a Senior Centers Zto Parks, Playgrounds and Other Recreational Facilities C Centers for the Handicapped '^ �S d E•leighborbood Facilities a Solid Waste Disposal Facilities f Fire Protection Facilities and Equipment hg Parking Facilities is Public Utilities, Other Than Water and Sewer Facilities - I Street Improvements r, Water and Sewer Facilities 5 Vii• Is Foundations and Platforms for Air Rights Stes 1 Pedestrian Mills and Walkways is F.a 8: no Flood and Drainage Facilities al Specially Specially Authorized Public Facilities and Improvements (List) 12) {, (31 ii 4 Clearance Activities 6 Public Services i'. 6 Interim Assistance I7 I Completion of Previously Approved Urban Renewal Pro)ecu nvPIIIc,,% Form HUD 7015.5, whiCh is Ob.oleN Page ] of pages rP Approved If. NAME OF APPLICANT City of II 7. APFLICATIONrne.u. a. EM ORIGINAL 1,MMVyr) ❑ REVISION,OATED ❑ AMENDMENT, DATED AMOUNT FOR NUO ULE ONLY S 340,000 S MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES le rage 1 01 pages IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES II0Ii4ts HUD•7067 16.781 AMOUNT FOR HUD USE ONLY B Relocation Payments and Assistance $100,000 f B Payments for Loss of Rental Income 10 Removal of Architectural Barriers 11 Specially Authorized Assistance to Privately Owned Utilities 12 Rehabilitation and Preservation Activities VI •, lWt u J �XZ • Rehabilitation of Public Residential Structures b Public Housing Modernization e Rehabilitation of Private Properties d Code Enforcement • Historic Preservation 13 Specially Authorized Economic Development Activities • Acquisition for Economic Development b Public Facilities and Improvements for Economic Development C Commercial and Industrial Facilities 14 Special Activities By Local Development Corporations. Eta /List) a f a. b i7' •!{'•� •' e A.p�C':w^ M77 YlY } rt ti 1 r. 15 SUBTOTAL 440,000 16 Planning and Urban Environmental Design (See Part B of this fort./ � � kt ' 4.'� rria. .r a Development of a Comprehensive Community Development Plan b Development of a PolieyPlanning•Management Capacity e Specially Authorized Comprehensive Planning Activities 17 General Administration (from Part C, Line 6) 82, 000 /8 Contingencies and/or Local Option Activities (Not to exceed 10% of antountshown in Part D, Line 1) 1 000 18 TOTAL PROGRAM COSTS (Sum of Lines 15 through IB) $ $ 530 000 rage 1 01 pages IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES II0Ii4ts HUD•7067 16.781 PART B. DESCRIPTION OF PLANNING AND URBAN ENVIRONMENTAL DESIGN COSTS E3 Check M continued on i ddirirsoafFaoafr) an ' PART C. GENERc.L ADmINIt:TRAT10N COSTS Lina (Seeinstructionz for descriptions of administration aictivities before datsllYing cnsN below.) 1 General Management, Oversight and Coordination 2 Indirect Costs (Allowable pcharged pursuant to a cost a//Oration plan) 3 Citizen Participation 4 Environmental Studies Necessary to Compiv With Environmental Regulations 5 Other (List) AMOUNT FOR HUD USE ONLY $ 72 000 _ 00• a ' S d 8 1 Total General Administration Costs (Sum of Lines I through 5)' T 80 000 $ .agc j of pages MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES HUO.7067 IG.781 U ,111 rage 9 of pages MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401tiEs HUD•7DG7 18.781 Line PART D. BLOCK GRANT RESOURCES FOR PROGRAM COSTS AMOUNT FOR HUD USE ONLY 1 Entitlement Amountkftm $ 2 Len: Repayment of Urban Renewal/NDP Loans (Atrach Schedule) S 0 1 -:x 3 Grant Withheld for Repayment of HUD•Guarantaed Loan S 0 r�"'}f^4•(,��j�a • l� T ' y e'� 'i,li _,z .. l 4 Grant Amount For Program Activities (Line I minus sum of Lines 1 and 3) S S 6 Program Income $ 0 $ 6. Surplus From Urban Renewal/NDP Settlement $ 0 $ 7 Loan Proceeds $ S 8 Reprogrammed Unobligned Funds From Prior Program Year (Attach Schedule) $ 0 S 9 TOTAL BLOCK GRANT RESOURCES FOR PROGRAM COSTS (Sum of Lines 4 thw B) $530,000 5 Line PART E. SUMMARY OF PROGRAM BENEFIT AMOUNT FOR HUD USE ONLY 1 Costs Subject to'Program Benefit Rules 5440'000 $ 2 Expenditures Principally Benefitting Low- and Moderate -Income Persons $2-2-3,800 5 3 Line 2 as a Percent of Line 1 50.9 % % 4 Other Expenditures 52161200 5 6 Line 4 as a Percent of Line 1 49.1 % % rage 9 of pages MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401tiEs HUD•7DG7 18.781 CRY o MEMe! Yom' �' A �i /.IE r,. .� ,.`I Date: May 24, 1979 To: City Council From: Rosemary Vitosh, Director of Finance J Re: Refuse Collection Fee The monthly refuse collection fee will increase from $.39 to $2.00 ef- fective July 1. This fee is added to the water bills and since those bills are sent out on a bi-monthly basis, it will be necessary to bill each .resident six times for a two month period during the fiscal year. Therefore, those accounts being billed in July, September, November, etc. will be billed for the refuse collection for the current month and the following month (i.e., the billing received in July will be for July and August). If the individual moves in July, a refund for the August fee will be made. Refunds will not be made for periods of less than one full month. Those accounts being billed in August, October, December, etc. will be billed for refuse collection for the prior month and the current month (i.e., the billing received in August will be for July and August). The increased monthly fee will start appearing on the water bills sent in July, 1979, and no residents will be charged the higher fee prior to the July 1 effective date. jm4/29 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1101 parks & recreation department MEMO to: city Manager and City Cbuncilffrom• Dennis Showalter re. Wetherby Park Parking Lot date • May 24, 1979 The Park and Recreation Department is aware of the need for a parking lot in Wetherby Park. It is listed as a unit objective in the FY '80 Parks budget on page 237 of the operating budget. A 16 car rock parking lot, with an oil seal to control dust will cost approximately $900 in materials, with City crews per- forming the work. The price for the same size lot, with an asphalt surface is approximately $3800, with City crews performing some of the work, and some contracted. The lot would be constructed so that it could be expanded in the future, if necessary. There is money in the FY '80 budget for a rock parking lot, but not for an asphalt surfaced one. It is probable that there will be enough surplus money in the FY 179 Parks budget, in the 7000 series, to do this project. Much of the parking problems at Wetherby is temporary in nature. The soccer league has been playing games in the park on Sundays this Spring; the last game is this Sunday. This activity brings approximately 30 cars to the neighborhood. I have made arrangements for them to play their fall schedule at Napoleon Park, and hope to make a permanent home for them there. Other parking problems exist in the parks, some of which we have discussed previously. The rock surfaced portion of the Mercer Park parking lot is heavily used, the dust is a real problem. When and if we build tennis courts at Willow Creek Park, a parking lot there will be needed. At times, the parking at City Park is inadequate. Please advise if and how we should proceed on parking problems.' MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1102. '"�Clty Of Iowa Cites MEMORANDUM Date: May 24, 1979 To: Neal Berlin and City Council From: Dick Plastino, Director of Public Works Re: Termination of Garbage Service Attached is a copy of the standard letter being sent to owners of property that will not be picked up by the City after June 9. Also -.attached is a list of the property owners and the associated property. A lot of time has been spent getting this list correct but we know there are errors in it and we do expect to hear from some property owners due to these errors. You can expect to hear from several of the property owners who are just unhappy about having to pay a private collection service for a service they used to receive virtually free. The letters will be going out the 24th and 25th. jm4/17. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES b CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST. IOWA CITY IOWA 52240 (319) 354.1800 May 24, 1979 Re: Collection of Garbage at Dear Customer: City records show that the property at the address listed above has garbage picked up by the City of Iowa City. This service will end June 9, 1979. City garbage collection services are provided to the following classes of buildings: 1. Four or less residential dwelling units; 2.•:_Eightror-fewer.:-sleeping-room occupants. The City does not provide.service to -the following categories of properties:. ' 1.. Five or more dwelling units; I 2.Nine or more sleeping room occupants; 3. Any business being run out of a house if there is an advertising sign on the property; 4. Any type of commercial enterprise; 5. Any type of non-profit enterprise. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES e "�,l May 24, 1979 Page 2 Our records indicate that you are currently receiving City garbage service but should not be receiving this service. If you feel we have made an error in our decision to cancel garbage service to this property, please i contact Don Stoddard, Assistant Solid Waste Superintendent, at 354-1800, extension 263. If our records are correct it will be necessary for you to contract with a private garbage hauler by June 9, 1979. At that time we will cease service. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES �l'1i��n<, adc�eES� �) I Oe. 4, C ng&z,` 755 W. aenkn - io '7s-2 6). ami - I/ D o"I 1- --:10.1 76, /8ao YJ, Z�ccbul�t� ,�i8a�euaG Lana - S GIO &,zzaea 'Undl, E, /360milr9yo„ — S ° Ucr k -k -5-aa E, 6A n,np7orL 73/ ChLC2Gh Zj. ->�o 930 F. 94,e, — to IQ o 7),9cl2�ay+ - 1/0 7 A/ Sai- Sa3 (�;,,, — 60,/ �trCffn , �sr,Jc<, 5 a 333 /osy 77EcJ�ra2 Rd. - 8 � 3 a8 (jeozJrl — 8 fa f Alam am '06 -OM"a- •k72- za"n 3/dl C•. A6aA,1,i�San - (D ,C3u eQ� n9 SSI Yvt - 5! 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A/, /�udI�.E - S SO/ yG9 F. 910?46M - yao s�aa Al 1_1,n - ao 9� C a,2 l rle- wCl ,ln0n ia7 d/ ood9G � �•2; �5/ � Bax tr�3 �-oa .0 Dod9E r s 3.;Z9 - 3a9Z N. &417: 4,, LGL, 6be"L 8// Al, 2,/'/7 .l 3a8 N, Du�iu�-Gid - �5 _PE17" Ay 004,/�L � 3a9 N Qk�u�G - a1/ N Z,1AvL - to 'Vo? A). 5 k'��f 7)-7,'A,_4,,V X- 2.2.'S) Box SAO SOb' /V 6ujut4lt - to > Sa 7 //Ja�icd�a siy /V D.. ZIL. � - 6- MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i 3// /t/ �oad y30 D. A/, /�udI�.E - S SO/ Al. .bu6..le - 6 5 k'��f 7)-7,'A,_4,,V X- 2.2.'S) Box SAO SOb' /V 6ujut4lt - to > Sa 7 //Ja�icd�a siy /V D.. ZIL. � - 6- MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i Chore l��o /o/o CjcodQa o/L 33I Al 6,01.66&f - S t� l�uP,�76 Aj yi8 Y9, �oy./V-J,/s P.O. /Os - - 3/9 -3/9 oras L� �'y 0 �K /909/Ol�ni/-G fa"E 4e. B/s, GOV�m O_ s 4/, aj yo, Ko s ;* 3l Y 3• SZ Fd 2d ut3, * GCUEP-l-) 2 - /0 Cau�- qo ockL - oc, q qaL� �4 q4& 7�u� i Afl 6/ !JE4n OaALs s A,J - /", 6idy , MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES C. L�K�Xii �iEr✓ QualA Y2"YA Llb soa/7 �adZ9 x?o �,604y4 - 9 Chore l��o /o/o CjcodQa o/L 33I Al 6,01.66&f - S t� l�uP,�76 Aj yi8 Y9, �oy./V-J,/s P.O. /Os - - 3/9 -3/9 oras L� �'y 0 �K /909/Ol�ni/-G fa"E 4e. B/s, GOV�m O_ s 4/, aj yo, Ko s ;* 3l Y 3• SZ Fd 2d ut3, * GCUEP-l-) 2 - /0 Cau�- qo ockL - oc, q qaL� �4 q4& 7�u� i Afl 6/ !JE4n OaALs s A,J - /", 6idy , MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES �/%. 4&,a6 x930 5CItA ,jyO, Z>e, SE CEdn.e e.la ,/s 5-/7 Onoa m. - . 9ya DOW. AE. — 9 7?,''eA&,e++d �X ZOQ -CL ac 95/(0 9oz,�z ,� . — 6 —S- /�I 0 :2 Sohn G�.e6t�e C«:/ot2/o„d NY 14og l 9VA&071 -,3 i 7 -�- T-�, L.,m,'A'd � 3�I Filn,waod `nooci: 3ac) Al 9oh�on - 2 , , 7 4v)4- 7WoYA l� ��dy. ► as i / 7 J ""2 90%77 - 7 /0770 7'✓lee.��/-G�11�a.,c/� F�P.s.�:a 31gs2 `3/ 7 -� 90/i/tdo7L - i 73� 9un,�0E2 . r 6(03 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES q i I nn i �K I Sao ,�!°�IYcvcnd Az, -,5- 7), s 77. L,iln - > ,�cu1nne� 61 %�./�EQP / /Mz 30/ S. LucctS — c0 Il4�e.P.w .�lix.e�t�d�6Ee 3 3 / S. b&aA - /D —42an k G.2 iii X 50/ DR ena4n TW yay S, Lucas - 9 0 % LakF.Ji EcJ' �P JEJ ZC LJ�, a..Y, �VazvF�1 GO o veer me 8i8z - cP/G °2 U c c -M acazd 70/ * 70.7 7P7deaee e CA�Pd Ca2E C&7 /e :W iO3 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES _— //09 Cc°P6� C/ 730 N,�Xafl sf - G"6JI 104&S& i � 19oB //EccJ'%n �oad - ,ecce 9aa , load - zomKs Roy &Z4:06C 1087E Y*71 /742" y s,ckAy. . //3 f. Petn�i ss " /d 1 aiS 4 At.LAss — Cc �JOLZA ►T�v�E s Gax 3a�1 5ad/2rn,alc✓s jx -�fh U r1 Po. assn f?ohE� �oRd - � o�6 Si' �ObE2� 7�OCe L/ r' 06sd ;544A zad - d' 33S K'Qd,F a3/5_ �ocLiFs2 �L. -- 33 -340-2 ie eea ce ���1 9. / -7 mod Aod as/ Z E a /,,//, 2f oa0 7/7 cc. 5// c/ JPY MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I i i 9aa , load - zomKs Roy &Z4:06C 1087E Y*71 /742" y s,ckAy. . //3 f. Petn�i ss " /d 1 aiS 4 At.LAss — Cc �JOLZA ►T�v�E s Gax 3a�1 5ad/2rn,alc✓s jx -�fh U r1 Po. assn f?ohE� �oRd - � o�6 Si' �ObE2� 7�OCe L/ r' 06sd ;544A zad - d' 33S K'Qd,F a3/5_ �ocLiFs2 �L. -- 33 -340-2 ie eea ce ���1 9. / -7 mod Aod as/ Z E a /,,//, 2f oa0 7/7 cc. 5// c/ JPY MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I X09 qq II �mc-ni[3 d c yam, O%Jucva, o6wa. yasv, 9i/ F• Onsh, )q�oA - 5 l/08 (,c7. Qe.n�n Qe 9a3 F. C�u�9�-S <y &ted '5 tA4_ a_ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES U I S TO: FROM: RE: 'City of Iowa CIC' MEMORANDUM view a Ralston Creek Waters Management Plan 'May 30 at 7:30 p.m. in the City Council C ers DATE: May 23, 1979 Ralston Creek Coordinating Committee Dick Plastino, Director of Public Works Meeting to Re ' the There will be a meeting of the Committee to discuss the Ralston Creek Watershed Management Plan prepared by Shoemaker and Haaland Engineers. Ed Brinton, of that firm, will review the report and answer questions. The intent is that the Committee review the report and then.give the City Council advice on whether the Committeeagrees . portionstof itth lshould the sbecmodifiedebeforerertitrishput wetheinto action. Copies of the report are available from the Public Works Secretary.- It is a fairly bulky document-and.rather than mail -it we would prefer that Committee members drop in and.pick.it up.prior to the meeting. This will allow you to read it as your leisure. cc: RC:•,14D Ed .Brinton Neal Berlin City Council MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401IIES 1164 1 Small Systems Marketing APTA Western Conference March 31, 1979 Hugh A. Mose I don't know any good jokes, and I probably couldn't tell one anyway, so rather than that I think I will begin with a dis- claimer. I know nothing about marketing; in fact, my background is in engineering and planning; but I do know how to use my imagination and I do know how to make our dollars stretch as far as they can. When I was first employed in my job as Transit Manager with the City of Iowa City, I very quickly discovered two things: First of all, there would never be enough time; secondly, there would never be enough money. Marketing, as more or less nonessential, would always be relegated to a second priority, so I figured that if we were going to do any marketing at all, we would have to do the best we could with what we had. So at a very early date we made a decision to:(1) find ways to minimize the cost; (2) find someone else to do the work; and (3) not worry about maximizing the effectiveness but more or less take a shotgun approach. First of all let's look at some of the ways that we found to minimize the to iback our marketingwithootherpeople'seefforts.tried For example, when the f City's Planning and Development Department published an energy newsletter, we inserted a little flier of our own advertising the evening service that we were just starting. We had 20,000 `�- of these leaflets printed up, had them inserted and mailed out and for just the cost of the printing we got into every house- , hold in Iowa City. Another way that we found to minimize the cost was to obtain free exposure in high -visibility locations. In Iowa City; a university town, posters are a common means of communication for students as well as others, so we utilize them as much as possible. We print up posters advertising special services, route changes, schedules changes, and any other newsworthy items, and display them all over town. We also size our posters to fit our in -bus advertising racks, and that way get double - duty from them. We also purchased a professionally painted sign and used it in our local shopping mall. The shopping mall has an. easel that they set at the entrance to notify incoming customers of the various programs and projects that the mall schedules, Between programs, sometimes the mall doesn't have anything to put in their easel. They agreed to put up our Transit poster anytime that they weren't using it, and we've gotten a great deal of exposure to shoppers this way. 1105 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401fIES 1 I ^ -L- Set We tlry too ggeteschedule`rackslattevey through our schedule displays. We t people will see them. We have themrinPossib le the cation where hall, the rec center, the chamber of commerce, a numberro the city buildings, the post office, the courthouse, and variety of University locations. Y of other A fourth way we minimize the cost of marketing is through coopera- tive projects. We do a lot of work with the Downtown Association, such as having coupons in the newspaper for free rides downtown when- ever there is a special sales promotion. We also work with our local shbopgpibng sttheir udentso arell lwhcnewain Chown they advertise in map so that students can see how to get from the campus eto1the ushoa bus mall via the bus. We also rely on cooperation of local banks and merchants in the sale of our monthl PPing Passes. All of the banks in the downtowneareansell Monthly we sell a lot of city hall, several drug stores, one food store Y passes; hospital are all outlets for monthlyand the University pass sales, Another way that we minimize the cost is by trying to keep transit in the public eye by making news. Every time that we think about doing some paid advertising we always try to rewrite whatever the topic is in the form of a press release. Sometimes where we would bu Page 10 of the newspaper, we can get free coverage on Page Push radio stations for public service announcements, Y an ad on radio time we always t g l• We also Y try to et some public service announecementsever ebu runy free. And last but not leas, we do everything we can to cooperate ingl�relationship with reporters orters of the various ethat sometimeia. In s we have such a good work - the summer on slow weekends, we will actually, to during radio stations asking us if there is anything get calls from local can report. We always t something new happening that they Y try to generate something for them, whether it is just a ridership tally or a new program we intend to start or some- thing we might have done a month ago. We are always willing to give them news in exchange for the exposure we ll get through the media. And, like almost everyone else, we use our buses as rolling billboards. Our city council in their wisdom has elected to prohibit us from sell- ing advertising on the outside of the buses, but they have allowed us bus. We 6o to ome sma to put up our own panels in sll frames on either side of the great lengths to make sure that wehave some attractive, witty panels that people will notice and read. And of course, we also make sure we have plenty of interior ads for our own system. In addition to finding ways to minimize the cost, we also have found some ways to generate the needed manpower. First, we use our own people in some of their nonproductive time, and second we find willing volun- teers. To utilize nonproductive employee time we t sure our extraboard drivers do not waste time when heyuareenottcalmake led upon to drive. If we have these drivers sitting around the transit office, we put them to work assembling information packets, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES -2 - Another way we get free publicity is through our schedule displays. We try to get schedule racks at every possible location where people will see them. We have them in banks, the library, the city hall, therec center, the chamber of commerce, a number of University buildings, the post office, the courthouse, and variety of other locations. A fourth way we minimize the cost of marketing is through coopera- tive projects. We do a lot of work with the Downtown Association, such as n the newspaper ` when- ever there visgacspecial oupons 1sales promotion. foWefalso work with oree rides ur local f shopping mall in their advertising. Each fall when they advertise in a big blitz to attract students who are new in town, they include a bus map so that students can see how to get from the campus to the shopping mall via the bus. We also rely on cooperation of local banks and merchants in the sale of our monthly passes, and we sell a lot of passes. All of the banks in the downtown area sell monthly passes; city hall, several drug stores, one food store, and the University Hospital are all outlets for monthly pass sales. i Another way that we minimize the cost is by trying to keep transit in the public eye by making news. Every time that we think about doing some paid advertising we always try to rewrite whatever the topic is in the form of a press release. Sometimes where we would buy an ad on Page 10 of the newspaper, we can get free coverage on Page 1. We also push radio stations for public service announcements. Whenever we buy radio time we always try to gget some public service announcements run free. And last but not least, we do everything we can to cooperate with reporters of the various media, In fact, we have such a good work- ing relationship with reporters that sometimes, particularly during the summer on slow weekends, we will actually get calls from local radio stations asking us if there is anything new happening that they can report. We always try to generate something for them, whether it is just a ridership tally or a new program we intend to start or some- thing we might have done a month ago. We are always willing to give them news in exchange for the exposure we'll get through the media. And, like almost everyone else, we use our buses as rolling billboards. Our city council in their wisdom has elected to prohibit us from sell- ing advertising on the outside of the buses, but they have allowed us to put up our own panels in some small frames on either side of the bus. We go to great lengths to make sure that we have some attractive, witty panels that people will notice and read. And of course, we also make sure we have plenty of interior ads for our own system. In addition to finding ways to minimize the cost, we also have found some ways to generate the needed manpower. First, we use our own people in some of their nonproductive time, and second we find willing volun- teers. To utilize nonproductive employee time we try our best to make sure our extraboard drivers do not waste time when they are not called upon to drive. If we have these drivers sitting around the transit office, we put them to work assembling information packets. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 14011JES Another way we utilize the extraboard driver is to send that person either downtown or out on a particular bus to hand out new schedules to people who are already riding. This is particularly effective when we are adding new service and we want to get people off of an already crowded regular bus and onto the new "special'. We also use our extraboard people to address mail -outs, and we have even done door- to-door schedule distribution using extra drivers who are not needed to drive but who are "on the clock." Another way that we get additional manpower is to find willing volun- teers. Because we are a university city, we get a lot of mileage out of students, particularly in the form of class projects. Planning students have helped us do data collection, marketing students have done research for our Park -and -Ride project, and students in a public relations class have gone out and made presentations to the elderly at Congregate Meals locations. And last but not least, we have used internships, where we get students, who have education and enthusiasm, to perform a variety of tasks in exchange for a small salary and the experience. Another source of additional low-cost manpower is volunteer groups and service clubs. At the present time the one we are working with most intensively is the American Association of Retired Persons, who are helping us to collect money to build bus shelters. They were instru- mental in going out and talking to the local newspaper and securing a grant of $2,500 to put up the first shelter. Armed with that, they went to local businessmen, organizations, and individuals and encouraged each to make a contribution. So far have raised almost enough money to construct three (3) bus shelters. One additional thing that we have done, which has been very effective, has been to utilize the service of Welcome Wagon. We provide the Welcome Wagon distributor with packets, each containing a map, sched- ules, a cover letter and a pair of complimentary passes, By getting these into the hands of new residents in the communtiy, we feel that people will give the bus system a try before they get into the habit of using their automobile ion is donefreeofcharge, the ocost eis minimal BeCOfsevery 100e the tfree tpasses that are handed out, we get back perhaps 30, or maybe 40; we think this is pretty cost-effective. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIES - 3 - These are just small cover letter that envelopes with a map, a set of schedules, and a we put together, and for information, we simply address then whenever anybody calls along. We also use one extraboard drivers on the outside and send it for our map ivery and our poster distribution. We and schedule del- give the extraboard driver pager so he/she can we send him/her be recalled to the a office on short notice, and out maybe some posters, with a box of schedules, a bunch of maps, and with instructions our schedule racks, put up our posters to go around town and restock and distribute maps. Another way we utilize the extraboard driver is to send that person either downtown or out on a particular bus to hand out new schedules to people who are already riding. This is particularly effective when we are adding new service and we want to get people off of an already crowded regular bus and onto the new "special'. We also use our extraboard people to address mail -outs, and we have even done door- to-door schedule distribution using extra drivers who are not needed to drive but who are "on the clock." Another way that we get additional manpower is to find willing volun- teers. Because we are a university city, we get a lot of mileage out of students, particularly in the form of class projects. Planning students have helped us do data collection, marketing students have done research for our Park -and -Ride project, and students in a public relations class have gone out and made presentations to the elderly at Congregate Meals locations. And last but not least, we have used internships, where we get students, who have education and enthusiasm, to perform a variety of tasks in exchange for a small salary and the experience. Another source of additional low-cost manpower is volunteer groups and service clubs. At the present time the one we are working with most intensively is the American Association of Retired Persons, who are helping us to collect money to build bus shelters. They were instru- mental in going out and talking to the local newspaper and securing a grant of $2,500 to put up the first shelter. Armed with that, they went to local businessmen, organizations, and individuals and encouraged each to make a contribution. So far have raised almost enough money to construct three (3) bus shelters. One additional thing that we have done, which has been very effective, has been to utilize the service of Welcome Wagon. We provide the Welcome Wagon distributor with packets, each containing a map, sched- ules, a cover letter and a pair of complimentary passes, By getting these into the hands of new residents in the communtiy, we feel that people will give the bus system a try before they get into the habit of using their automobile ion is donefreeofcharge, the ocost eis minimal BeCOfsevery 100e the tfree tpasses that are handed out, we get back perhaps 30, or maybe 40; we think this is pretty cost-effective. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIES Of the more traditional marketing methods, we do use radio, but only on a limited basis because it is relatively expensive. We also occasionally use newspaper display advertising, but again it is expensive. Speaking of display ads, we have found that if we do it right we can prepare a poster, then have the Poster reduced and use it as a newspaper ad, thereby getting double duty from our artwork. One other thing that we have done which we found has been very inexpensive and we feel reasonably effective has been to use newspaper classified ads. In the spring when people are think- ing about buying a second car, we advertise in the classified section under "Autos for Sale" saying, "Looking for inexpensive, reliable transportation? Why not try the bus? Maybe you don't really need that second car after all." Then we give the phone number for Transit information. In the fall when students are coming back to school and looking for housing, we run a similar ad in the "Housing for Rent" section. Our feeling is that if we can get to these people before they buy that car, before they rent that apartment, making them aware that the bus system is available, and showing them how they can use it, then we've got half the battle won. We haven't used any television commercials for our system, pri- marily because Iowa City is too small to have its own televis- ion station. The only way we could get television coverage would be to buy time on a station in a neighboring city. We i feel that this would not be at all cost effective. f i We also use Transit maps as a large part of our marketing effort. One thing that we do, which may not work in a very large city, but works very well for us, is to design our Transit map as a City map that just happens to have Transit routes and Transit information on it. Our map is by far the best City map avail- able, and we distribute thousands.' We use these maps to pay the City's contribution to the Chamber of Commerce. By giving I{ maps to the Chamber of Commerce, they are distributed by the hundred to merchants, businessmen, realtors, the University, and virtually anybody who warts one. We feel that every map distrib- uted as a City map is an advertisement for Transit. About the only other traditional marketing method that we have utilized is direct mail. First we tried having a professional direct mail organization do that work for us. We incorporated our little "free bus ride in the evening" coupon into a mail - out that included about a dozen other coupons and was mailed to 10,000 homes in Iowa City. Unfortunately, the results were not very good; of all of the coupons that were distributed only about 2% were actually redeemed. However, after the mail -out had been done, we had abou t400 extra fliers left, and hating to throw them away, we found out from our City Attorney that it was legal to distribute them in the downtown area under wind- shield wipers. mor MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES t40INES - 5 - So one evening, we took our fliers downtown and stuck one under every windshield wiper we could find. Believe it or not we had a 5% rate of return on the coupons that we ourselves distributed, double the return of the mail -out. After this experience with the professionals, we tried our own mail - out. We prepared a one-page flier, which on the front listed all of the placed within the City that an elderly person might reasonably want to go, the location of each place, and the bus route serving it. On the reverse side we provided all kinds of Transit information, particularly as it related to the free service we provide to the elderly. This flier was probably our best example of getting low cost cooperation. It was prepared by a group of students who were working in a public relations class. The secretary of the City's Planning Department typed up all of the labels for us, using the City Directory and including everybody who listed their occupation as retired, and our extraboard drivers labeled the fliers, folded them, and mailed them out. So consequently, the only direct costs were the printing and the postage. Iowa City Transit has also done some special promotions, but these have not been very successful. We don't have the time, we don't have the manpower, and we don't have the expertise to do a really effective job. Just to give a few details of some of the promotions we have tried, this past year when we carried our 10,000,000th rider, we thought it would be appropriate to have some sort of contest. We put entry blanks on all the buses, we put a deposit box by each door of the bus, back and front, and we arranged for the City Council to draw the winners at a regular Council meeting which we knew the press would attend. As prizes we offered ten (10) annual passes. However, we just couldn't afford an adequate amount of intensive advertising, so the contest was not well publicized, and we had some complaints that we were conducting a lottery. An angry citizen sent a letter to the State's Attorney General complaining that our contest was illegal, and we even got a phone call from the FCC saying that radio stations were illegally advertising a lottery. Another promotion that we have conducted is a free -fare Rider Apprecia- tion Day. We had problems with this too. Our system is so well patronized that we didn't feel we could handle the crowds that would be attracted on a weekday, so we had to use a Saturday. Having it on a Saturday, unfortunately encouraged abuse by children, We found that kids who ordinarily wouldn't ride the bus would just hop on and ride for the fun of it. This was annoying to the drivers and played havoc with the schedules. Again, we were unable to advertise effectively because an intensive advertising blitz is pretty expensive. And, as I may have mentioned earlier, we sell a lot of monthly passes, and a free ride day does absolutely nothing to benefit the people who have already purchased an unlimited ride pass. One other promotion that we have attempted, that seems to have more potential than ai)ything else, is our Santa Bus, In other years Santa Claus has arrived at the local shopping center the day after Thanks- giving either by helicopter or by fire truck or by some other exotic means. In Iowa City last year, Santa Claus arrived by bus. It was arranged so that the bus would tour around through town, pick up kids and their parents, and allow them to sit on the bus and talk and sing with Santa Claus. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES -6 - And then, surrounded by a group of adoing kids, Santa would make his grand entrance at the shopping mall. The problems we had with this were twofold; First, it was tough to judge the demand. We didn't feel we could have too few riders, because Santa couldn't arrive in an empty bus. On the other hand, we couldn't have too many riders, because nothing would be worse thus having a three-year old kid expecting to ride with Santa on the bus and not be able to board. So we elected to use a reservation system and this was pretty satisfact- ory, but it turned out to be a lot of work for the organizers of the event, the Mall Merchants Association. And second, Santa Claus found that it was very difficult to entertain children for up to half an hour. The department store Santa Claus is used to having a kid on his knee for five minutes listening to him talk and then moving on to the next child. It is a different story when you've got to entertain a bus full of kids for thirty minutes. At the present time we have several things planned for the future. We are, of course, going to continue what we've been doing in the past with our shoestring marketing. We also intend to try to get a Transit map in our phone directory, and we are developing an Iowa City Transit bus bank, the kind that folds up. We also hope to by time announce- ments on our local radio stations, because Transit is intimately related to time. We'd like to be able to buy a spot that says in effect "The time is 7:48 - time to catch the Lakeside bus at the University Hospital," We think we could get a lot of value out of time announcements such as that. j Last but not least, let me tell you a little about our success story, Iowa City is a community of only 48,000 population, but on several days this winter we had over 10,000 passengers on our City buses. In fact, in this fiscal year we will top 1.7 million riders. That means we have an annual ridership per capita of approximately thirty-five. We feel that this is very good for a small, midwestern city. Another ` evidence of the success of transit in Iowa City is the housing ads I that tout "near bus." I expect to see this in an advertisement for low- j cost housing, but when I see a house that is for sale for $110,000 with a three -car garage, two fireplaces, and luxury items like that, and the house ad also contains the phrase,"On bus line," I think then we have made an impact in the community. And, believe it or not, this past winter our buses got so packed that we had to advertise and ask people not to ride. We put up posters, we got some TV coverage, we did everything we could to encourage people not to ride the bus during the peak periods, But, unfortunately there seemed to be an element of reverse psychology present, and the more we tried to keep people from riding the bus during the peak periods, the more they wanted to ride, and finally our whole system broke down, The buses couldn't handle the crowds, and the drivers couldn't keep on schedule, but that's a whole other story. In conclusion, when it comes to shoestring marketing, which is what we do, I don't have all the answers. Maybe I don't have any, but we've tried a lot of things and they seem to be working. Thank you. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIDIRES May 17, 1979 Mr. Joseph E. Day Hines, Pence, Day & Pewers 815 Merchants National Bank Bldg. Cedar Rapids, Iowa 52401 Dear Mr. Day: I am writing to clarify your letter of April 6, 1979, to the Iowa City City Manager and City Council. Although the letter does not explicitly state so, I assume that your request for a cable television franchise for Eastern Iowa Cablevision, Inc. is based upon and incorporates the proposal submitted by Eastern Iowa on September 29, 1978. If my assumption is incorrect I would appreciate your letting me know as soon as possible. Yours truly, Robert Pepper, Chairperson Iowa City Broadband Telecommunications Commission bj4/15 cc: City Council Neal Berlin Ii U% MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES May 17, 1979 Eastern Iowa Cablevision, Inc. Attn: Cox Cable Communications, Inc. Suite 300 53 Perimeter Center East Atlanta, Georgia 30346 i Dear Sir: I am writing to notify you that the Iowa City Broadband Telecommunications Commission will hold a public hearing on the request by Eastern Iowa Cablevision, Inc. for a cable television franchise from the City of Iowa City. The hearing will be held on June 5, 1979 at 4:00 P.M. in the City j Manager's Conference Room in the Civic Center at 410 E. Washington Street, II Iowa City, Iowa. The format for the public hearing will provide for presentation by parties of interest of up to 15 minutes total. Each such party may decide how to divide its time, so that it may have one person use the entire 15 minutes or 2 or more persons share the time. Following these presentations, members of the public may speak for up to five minutes each. The Commission may ask questions at any time but time for these questions will not be charged against speaker time. In addition, any person may leave or file written comments with the Commission at any time until the close of the hearing. Yours truly, Robert Pepper, Chairperson Iowa City Broadband Telecommunications Commission bj4/14 Same letter mailed to cc: City Council Mr. Elliot Full of Hawkeye ? Joseph E. Day CableVision Corporation, Iowa City, Iowa i I i I llo% MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MAYOR'S YOUTH EMPLOYMENT PROGRAM j 1810 Lower Muscatine — Box 2477 IOWA CITY. IOWA 52240 Phone: 351-1035 To: Iowa City City Council From: Marylee Dixon, Director LD Mayor's Youth Emplo t Program Re: Monthly Report - April 1979 (luring the month of April, the Mayor's Youth Employment Program in Johnson County employed a total of forty-eight youths. Thirty- eight enrollees were carry-overs from the month of March. Ten new enrollees were added to the program. There were two termination during the month. The total enrollment at the end of the month was 46 enrollees. The following information is a break down of the Mayor's Youth jobsites and the number of enrollees working in each area. This breakdown indicates the youths that were enrolled at the end of the month of April. New jobsites that were utilized during the month are marked with an asterisk. .lob Classification Work Site Number of Youth Clerical Finance - City of Iowa City 1 Mark IV Community Center 1 Mayor's Youth Program I Purchasing - City of Iowa. City I United Action for Youth 2 Custodial Central Junior High 1 Coralville Central 1 *(Horace Mann I Kirkwood Elementary 1 *Longfellow School 1 Northwest Jr. High 1 Oxford Elementary I Regina High School 1 Southeast Jr. High 1 West high School 2 Library Aide Coralvi.11e Public Library I Iowa City Public Library 3 Solon High School Library 3 Teacher's Aide Early Childhood Development 1 Faith United (Headstart 2 Friends of the Children's 1 Museum Headstart - Benton Street 4 1109 bIICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES i f Job Classification {York Site Number Maintenace Worker Equipment Division- City Of Iowa City 3 National Guard 1 Animal Caretaker Iowa City Animal Shelter 1 Inventory Clerk "Mercy Hospital- supply room 1 Greenhouse Worker University Eotony Dept. Patient Escort Mercy Ilospital 3 Dietary Aide Dietary Dept- University 1 Hospital Studio Aide Synthesis Youth Arts Studio 1 Community Center Aide Mark IV Apartments 1 Coals I. To conduct followup on enrollees, discussing work perfomance, school attendance, and related areas. 2. TO provide information to enrollees in reference to securing jobs in the private sector along with securing employment during the summer months, including the various CETA programs, Summer CI'.'1'A, and Vocational Exploration Program. Methods 1. 'The Director and Assistant Director will visit jobsites and conduct "on-going" evaluations of enrollee performance by meeting with jobsite supervisors and enrollees. 2. On-going evaluations of enrollees job skills and assessment of job skills will occur in relation to availability of jobs in the private sector. Enrollees will be encouraged to complete the Summer CETA application form.. Summary In regards to the two terminations that occured during the month of April, one enrollee secured a job in the private sector. 'The other enrollee was terminated form his jobsite because of poor work hahits. Although the enrollee was encouraged to consider a placement elsewhere, he decided to terminate completely form the program. The Mayor's Youth Employment Program is in the process of "winding down". The final day for the program will be May 31. During the last month evaluations will be conducted on enrollees and job sites. Mayor's Youth Staff will be arocessing the State Final report forms etc. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 14011JES Sioux City bemoans U pressuring by HUD By BUD APPLEBY seshw sur w.ew SIOUX CITY; IA. — City Council low-income residents. Causellman Loren Callender' who members charged Monday that the U. S., Department of Housing and attended a meeting with the HUD Urban Development official — Nate Rubin• of the depart* "Is holding a gun to meat,$ regional office in Omaha, Neb. fi.n Olq our heads" by threat- — said he "couldn't believe" the ening to withhold bluntness of HUD's position• DES MOINES t fuses If tke city We tried to tell them about our s refuses to spend communityAnd Our needs,"Callao" more than f2 million to build 0e new said, jut they Bald; 'You'll do It or wall withhold your funds —' i houses for low-income residents• The council dropped plans for the Community Development Director project last trwath, Saying it is not Robert Thistle said be has learned of that only too expensive, it f>to't +weed a bill positing In Coughs indicates Sioux City isn't the only III here. But a HUD official sold last week cormnsnityWith this Problem { that It the project Isn't completed, he He said the bill stresses the re - that housing aid will be will recommend against the city's 1979 application for community gairement allocated primarily according to local development funds — $2.9 million to houaio{ goals' and will dissuade the be used for two urban renewal to let Arbitrary percentage requirovernment from ements an 9 rot find it difficult to sit still and be the amount of funds that can be allocated for newly ructed blackmailed this way," aald Council- man William Skinner. "it disturbs ma to existing housing as opposed to exlatin{ that we can't make the decWans that housing. The council agreed to a suggestion affect this community." by Councilman George Cole that a Skinner said HUD's only rsaposd- bility is to get rid of the moray, and be arranged with Iowa Senators John Culver and Roger he drew quick agreement from City Jepeen and Representative Berkley Manager Paul Flynn. Bedell to enlist their support. Flynn said with the end of the flacal "We may lose in the long run," said year approaching, If HUD doesn't Cols, "but we ought to {o on with the "get rid of the money, they won't get boUe." any next year. Tiley buss moo" j (earmarked) for new buildings, and that's all they want to Wk abet." The city contends the money would i i be put to better use helping low- income homeowners rehabilitate their homes, rather than {pending it on new housed that would be reeled to 1109 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 14011irs City of Iowa City MEMORANDUM TO: General Public FROM: Iowa City Civil Service Commission RE: Meeting 0 DATE: May 25, 1979 The Iowa City Civil Service Commission will meet May 26, 1979 at 8:30 a.m. in the City Manager's Conference Room at the Civic Center. AGENDA 1. Certify list of those eligible for the position of Sergeant. 2. Schedule next meeting of the Civil Service Commission. MICROFILMED BY JORM MICROLAB CEDAR RANDS -DES MOINES 11/0 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES AGENDA k.4 COMMI77EE ON COMMUNITY NEEDS WEDNESDAY MAY 30, 1979 -- 12:00 NOON Ii IOWA CITY RECREATION CENTER ROOM "All 12:00 Introduction of new member Stephen Lampe. 12:05 Review of Committee's Goals and Objectives. Review and approval of minutes for May 2, 1979. 12:15 'Presentation and discussion of Small Cities Grant Application for Lower Ralston Creek Neighborhood (Michael Flaherty). 12:45 Review of proposed Neighborhood Site Improvement projects for all six CDBG neighborhoods. (Pat Keller) M 1:05 Final report on Human Needs Plan (Pam Ramsey). 1:20 Other business: a. Letters. b. Date of next meeting. 1:30 Adjournment. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES AGENDA IOWA CITY RIVERFRONT C0141ISSIoN WEDNESDAY MAY 30, 1979 -- 7:30 P.M. ENGINEERING CONFERENCE ROOM 7:30 Review and approval of minutes for April 4, 1979. 7:35 Committee reports. 7:50 Update on boat ramp. 8:00 Final recommendations to City Council for use of $75,000 CDBG funds. 8:20 Old business. Response to letters. 8:50 New business. Date of next meeting. 9:00 Adjournment. "NOTE: Please notice date and location of meeting. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES 1"2— r, v. c. I; n 1 I B. i r ti i �I 1 �i c, y: bt AGENDA IOWA CITY RIVERFRONT C0141ISSIoN WEDNESDAY MAY 30, 1979 -- 7:30 P.M. ENGINEERING CONFERENCE ROOM 7:30 Review and approval of minutes for April 4, 1979. 7:35 Committee reports. 7:50 Update on boat ramp. 8:00 Final recommendations to City Council for use of $75,000 CDBG funds. 8:20 Old business. Response to letters. 8:50 New business. Date of next meeting. 9:00 Adjournment. "NOTE: Please notice date and location of meeting. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES 1"2— 1113 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES AGENDA Iowa City Human Rights Commission j May 30, 1979 7:30 p.m. 7:30 PM A. Call to Order B. Approval of minutes, April 23, 1979 7:35 PM C. Public Discussion 7:45 PM D. Old Business 1. Chairperson's Correspondence - a. Reply to Susan Hester, President, NOW b. City Department Budget.Request C. Equal Opportunity Complaints 2. Commission Press Release - distributed 3. Review of Iowa Legislative Activity* a. Age Amendment b. Veteran's Preference 4. Orientation Program a. Differences in protection offered b. Review of terms C. Summary to date 8:15 PM E. New Business 1. Commission Annual Report to City Council 2. Commission Bylaws** 3. Survey 4. Summer schedule 8:45 PM F. Committee Reports*** 1. Affirmative Action - Chamber of Commerce. Commissioner appointment pending. 2. Compliance Monitoring Guide. Report due. S. Munzenmaier - Chair. 3. Blue Ribbon Subcommittee - City as a model employer. D. Yates - Chair. a. Committee composition 1113 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES t b. PERB decision- A. Ryan 4. Commission Priority Projects. L. McGuire - j Chair. i a. Cedar Rapids material not available. 5. Baseball Team Resolution. L. McGuire, M. Braverman. i 9:30 PM G. Staff Report - to be distributed 9:45 PM H. Complaints I. Pending C a. E/S, 9-18-7808. S. Munzenmaier. b. E/R, 12-22-7810. Follow-up interview with complainant on 5-21-79. C. E/S, 12-29-7811. M. Costantino (Chair), 0. i McCartt, A. Kuhn. d. H/R, 2-15-7901. Witness to be interviewed. e. PA/R, 2-15-7901. Investigation completed. Report to be written. If. E/Re, 2-15-7901. In investigation. r Respondent and witness interviewed. g. E/R, 2-15-7902. Follow-up interview with complainant. M. Braverman (Chair), D. Yates, A. Reyes assigned. h. US, 3-27-7903. In investigation. i. EIS, 3-26-7904. Investigative report written; submitted to Legal. S. Munzenmaier (Chair), C. Marcus, A. Kuhn. j. EIS, 4-3-7905. Refiled on 5-2-7905. In investigation. 1 2. New Cases a. PA/R, 5-7-7902. Respondent interviewed. 3. Cases to be monitored MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES M0INES ,.-, 3 1 a. PA/R, 5-15-7905, A. Kuhn. 10:00 PM I. June meeting, June 25, 1979, 7:30 p.m. Agenda setting on June 15, 1979, 3:30 p.m. 10:05 PM J. Adjournment Please bring to the Commission meeting the following materials: *Packet of memos regarding legislative activity. These were mailed to you after the April monthly meeting. **Copy of the Commission bylaws. You should have them either in a pink booklet or as a separate handout. ***Memo dated April 27, 1979, summarizing the projects initiated at the April monthly meeting. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1 Librarmon.y 16-9 Thursday 10-6 Hours - This Month at the Library Thur Friday 10-6 Saturday 9-6 JUNE 1979 Iowa City Public T Library 307 E. Co ege 354-1264 • Y MOND • Y TUESDAYD N ESDA Y THURSDAY DISPLAYS THIS MONTH: 10:30 & 1:30 1 Children's 10:30 - 2Stories South Case - Discover Iowa - Vacation Close Home & films: Madeline, Songs: Ellen' North Case - Baseball Season North Wind & the McFarland Sun; My Friend the 2:00 - Repeat ^� Robin of Friday's / films Library 3 4 5 10:30 - � , 10:30 - 810:30 & 1:30 - 10:30 - Closed. Cl 8:55 a.m. - Storyhour Storyhour: Children's ryhour Library's "Nei, Storyteller, Elizabeth Irwinon films: Dr. Seuss the Loose; :00 -Repeat of Book" Russian Rooster Friday's films KRNA (93.93. 5 5 FM) FM 10 Library i Clo ed28 ■� Children1s30 2 1 3The 1 4 10:30 - 1 10:30 & 1-.30-1 6 10:30 -, 8:55 a.m. Storyhour: Tee nage Sing with Children's Storyhour - Library's "Neu films. Really Ro- Storyteller, Years Film Series: Robin films: Thumbelina; Book Program sie; Dragon Stew Jerry Newsome Follow the North At Your Fingertips- 2:00 - Repeat KRNA (93.5 FM) (40 minutes) Star Play Clay; Little of Friday's irplane That crew films 17 FATHER'S DAY ' 8 Childrenl's30 �� 20 21 2�hildren's0- 23 Library is films: Merry -go- Doug Nichol sings TheOTeenage Years Film Series:films: Storyhour Caterpillar; Storyhour. Closed. 8:55 round Horse; Ele- le and Dad's NewPatrick; Caps for 2:00 - Repeat a.m. - Library's phants & Hippos; Arrow to the Sun Wife 4:15 PAY: Library 3ale of Friday's n 'New Book Pro Board of Trustees films KRNA 3.) Regular Meeting HN THE 24 BAP°5T DAY 10:30 &1:30 2 5 2610:30 - 27 1:30 - 28 10:3o - 2910:30 & 1:30 3010:30 - Library is Children's Storyhour The Teenage Storyhour Children's Storyhour. Closed. 8:55 ran fly` ears Film Series: ilms: A Fuzzy „ Library s New im Driscoll's Rookie o the Year f ail; Lentil; 2:00 - Repeat Book Program (60 minutes) Lend A Paw of Friday's KRNA (93.5 FM) films HICRDFILMED BY JORM MICROLAB CEDAR RAPIDS - XL, 110I�IrS The Teenage Years: A Film Series for 'Peens This summer the Library Will sponsor a series of films for young teens and pre -teenagers. Films will be shown on Wednesday afternoons at 1:30 PM in the Story Hour Roam. i"The Teenage Years", a Time -Life multimedia pro- duction, is drawn from the ABC "AfterschooZ Specials" series which has ram many major commendations for excellence. Several of the films are based on award- winning books that have already been proved popular with youth. June 13 - "Follow the North Star" June 20 - "Me and Dad's New Wife" Jame 27 - "Rookie of the. Year" July 11 - "My Man's Having a Baby" July 18 - 'Blind Sunday" JuZy 25 - "Amazing Cosmic Awareness of Duffy Moon" A program list with film descriptions is available at the library. . Rookie OPUS eMOj `S413 eMOi of - Year 1m)"; a3alloa )sea Lp£ ,f.rnjgirl ailgnd Sj!3 emoi MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -Dr", 'f010rs cl A PC •POM 04 Plaza Previews City of Iowa City, 410 E. Washington, Iowa City, Iowa 52240 (319) 354-1800 Vol. 6 PLAZA PLANTINGS May 22, 1979 Everyone watching the downtown construction has been anxiously awaiting the greenies and growies to be planted in City Plaza. The first tree was planted on May 9. A majority of the larger 'over story" trees have now been planted. Some sidewalk superintendents think the planting is going too slowly. June Ist is the deadline for plant materials to be in the ground to avoid contract penalties. Before the trees could be planted, work crews removed construction debris and replaced existing soil with 18 inches of sandy loam soil to prevent drainage problems. Next, the crews added a minimum of two feet of planting soil before plantings were put in the ground. The plantings will receive most of their moisture from the underground irrigation equipment that is now being installed. The diagram below describes the planting method. PLanTln4 sol L DQPTH varles Depemnq on Tree s of PLanrer WOLF BrICK Pavinq *AAO DTIII u oe MOT BOL *4464At =�Ifi=1111 _SIV- •� �A�JIII�11 Id Aa PLanTmQ 501L fill ILI T lT;'°! GranuLar ( u ll�lll_u11=11uJ�n maTQnaL. Plaza plantings will provide a variety of eye appeal for pedestrians. An assortment of trees was chosen to avoid disease and epidemic plant losses. Relatively large trees were selected to provide immediate enjoyment and shade coverage. The main emphasis of the plantings will be on "under story" or smaller flowering trees located throughout the Plaza. Taller scarlet oaks will circle the Fountain in front of Plaza Centre I. Other varieties of trees include black and sugar maple, little leaf and rudmond linden, gingko, norlharn raft and scarl@l. oaks and aulumn ohs 'I'S MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•D[s FIOIDES Grassy berms and evergreen shrubs are to be located throughout the Plaza area. In addition, some annual flowers will be planted this spring. In future years the Downtown Maintenance Division plans to plant flowers to provide a succession of blooms throughout the year and four seasons of color in the CBD. IRON WORKERS STRIKE SETTLED The Iron Workers Strike that stopped work on the City's Capitol Street parking ramp ended May 14. Worker crews were back on the job the following day. The 10 day work stoppage began May I. SIDEWALK REPLACEMENT The sidewalk replacement and plantings at the corner of Washington and Dubuque Streets will also be completed this summer. Work on this project in front of the Jefferson Building was postponed in 1976 until the building owners, The University of Iowa Foundation, replaced the vaults beneath the sidewalk. The vault repairs are now complete and this section of sidewalk is scheduled to be replaced as a part of the City Plaza completion. MALL TENANT. ANNOUNCED Old Capitol Center Partners Executive Director Frieda Hieronymus has announced the newest major mall tenant, J. C. Penney's, at the May Ist Council meeting. In its mall location the Penney's store will face Clinton Street at South College. The new facility is three times as large as the existing store and will occupy three levels for a total •.of 75,000 square feet. Offices, a stock storage area and a covered dock will occupy; the lower level of the store. Retail space will be on the street level and second floor of the mall.. Customers will be able to enter the Penney's store from two levels. The street level and the second floor level of the mall may be entered from the Capitol Street Parking Ramp. Construction on the enclosed mall will begin soon. The shopping center will be open fui• business in the fall of 1980. GROUNDBREAKING Ground was broken on the elderly housing project at Court and Dubuque Streets on May 15 by Mayor' Pro -tem 'John Balmer and Wilfreda Hieronymus, Old Capitol Associates. Old Capitol Associates,`* Iowa City; Mid States .Development, .Sioux City; and Court Associates, Iowa City; have formed a joint venture known as Capitol States Associates to construct 81 units of elderly and handicapped housing. r The $2.4 million project plans include parking for ;48 cars, an outside patio and seating area. Elderly and handicapped, residents will pay I5-25% of their incomes for rent. Federal funds will pay the remaining rent under the City's federally funded low-income housing , program. The ceremony was attended by Fredine Branson,' "Chairperson, Iowa Housing Finance Authority, mortgage lender for the project; City Manager Neal Berlin; Development Coordinator Paul Glaves; representatives of Old Capitol Associates and the City's Housing & Inspection Services Department. THE DOWNTOWN BEAT Uniformed police officers are on foot patrol in the CBD and the fuel crisis is not the reason. Police Chief Harvey Miller states patrolling the pedestrian City Plaza in a vehicle is not possible or practical any longer. Foot patrol is not new in Iowa City. The late night shift patrol officers (II PM to 7 AM) have walked a beat in the downtown on a regular basis. Traveling in pairs, officers routinely check for unlocked doors, walk alleys, and visit night establishments when they are on CBD patrol. City Manager Neal Berlin said the City is not only protecting the safety of its citizens, but the business community as well as the public Investment in the downtown. Two additional positions have been authorized by Council to begin in July to bring the total police force of uniformed officers to 46. Chief Miller emphasized that the public's cooperation is needed to keep the downtown safe as well as attractive. In a seven month period from September I, 1978, to April 17,. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOLIIEs 1979, 147 complaints of vandalism were reported in the central Iowa City area that is bounded by Bloomington (north); Johnson (east); Rock Island Railroad (south); and Capitol (west) Streets. 57 of these reports were related to automobiles or motor vehicles. Not all damage reported is malicious. Some incidents may be attempted break- ins, Miller states. A greater number of calls now received by Miller's office relate to safety downtown. Financial resources are limited, adding patrol in the uptown area would mean allocating additional resources for the purpose of patrol, Miller advises. Miller encourages citizens to call the Civic Center number, 354-1800, to report acts of vandalism to the Police Department. Use the 911 Emergency number if destruction is in progress. In the CBD, after a police investigation, the property damage is reported to the appropriate City department for repair or replacement if public property is involved. NORTH BAY CONSTRUCTION, INC. DESIGN APPROVED At its April meeting the Design Review Committee approved the revised preliminary design plans for North Bay Construction's building at the corner of College and Dubuque Streets in City Plaza. Committee members described the plans as a "very distinguished building", "handsome complement to the downtown" "a building Iowa City can be proud of" and "an exciting - solution". The approved drawings include plans for retail/commercial space on the first floor and lower level of the building. Offices will occupy the second floor. Be watching, sidewalk superintendents North Bay hopes to break ground this September. Extra rush hour buses were discontinued May 21st. On the regular routes twelve buses will operate on half hour schedules 6 AM to 6 PM with six buses i ,operating on an hourly schedule in the evening (6PM- 10 PM) during the { summer months. I <REMINDER 1 I Approximately 30 working days remain on the City Plaza Project. Would You Like to Receive "Plaza Previews"7 we will be happy to mail a copy of Plaza Previews to you if you do not already receive it. Just complete and return the form below. PLEASE SEND PLAZA PREVIEWS TO: Name: Address: Return or mail this form to: Linda Schreiber, Development Division, Iowa City Civic Center, 410 E. Washington St., Iowa City, Iowa 52240. i 1•IICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110111tS RECEIVED 2` 1979 Play 25, 1979 To the Members of the City Council of Iowa City Civic Center, Washington Street Iowa City, Iowa lie, the undersigned members of the Brookland Park - Melrose Avenue ad hoc Neighborhood Picnic Committee, 11 cordially invite the members of the City Council of Iowa City to a picnic to be held in the shelter of Brookland Park on Sunday, June 3rd, at 5:00 p.m.p on the occasion of the return of serenity to the neighbor- hood. In case of inclement weather the picnic will be postponed to June 10th. Mark Wolraich John Redicj� Judith Sealey Leo Drachtenbach i?tiAN "Thoma /Badril 9 M­ IsiM MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES