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Home My WebLink About1979-11-13 Regular MeetingJORM MICROI_AR ry / h r y I{ p/ .......... JORM MICROI_AR 1 I gyp: JORM MICROI_AR COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES November 13, 1979 Iowa City Council, reg. mtg., 11/13/79, 7:30 P.M. at the Civic Center. Mayor Vevera presiding. Councilmembers present: Balmer, Erdahl, Neuhauser, Perret, Roberts, Vevera. Absent: deProsse. Staffinembers ,present: Berlin, Helling, Hayek, Plastino, Vitesh, Seydel, Fowler, Stolfus, Karr. Council minutes Tape-recorded on Tape 79-26, Side 1, 1704 - End. Mayor Vevera proclaimed November 15, 1979 as the Great American % /0` Smokeout Day, and November 14, 1979 as National Operating Nurse Day. aro Moved by Perret, seconded by Roberts, that the following items and recommendations in the Consent Calendar be received or approved, and/or adopted, as presented: Approval of Official Actions, reg. Council mtg., 10/13/79, subject to correction, as recommended by City Clerk. Minutes of Boards and Commissions: Broadband Telecommunications Comm. - 10/16/79; Committee on Community Needs - 10/31/79; Planning and 'Zoning Comm. - 11/1/79; Civil Service Comm. - 10/16/79. Permit Resolutions, Book 59, as recommended by the City Clerk: RES. 79-524, p. 1328, APPROVING CLASS C BEER PERMIT AND RES. 79-525, p. 1329, SUNDAY SALES FOR EARLE N. GRUESKIN dba DIVIDEND BONDED GAS, 302 S. Dubuque. RES. 79-526, p. 1330, APPROVING CIGARETTE REFUND. RES. 79-527, Bk. 59, p. 1331, SETTING A PUBLIC HEARING ON DECEMBER 4, 1979, ON WHETHER A BEER AND LIQUOR LICENSE ISSUED TO MAG00'S, INC. SHOULD BE REVOKED OR SUSPENDED FOR VIOLATION OF SECTION 123.96 OF THE CODE OF IOWA. "V_ RES. 79-528, Bk. 59, P. 1332, ACCEPTING THE WORK FOR MERCER PARK BASEBALL DIAMOND LIGHTING PROJECT, by Fandel, Inc. Correspondence referred to the City Manager for reply: Ltrs. from Theresa Semel, Jay Semel, and Diana Semel re transit services on X119 Denbigh Dr. Applications for use of Public Grounds and Streets approved: request from United Way of Johnson County to erect the "United Way 2119 Thermometer" in Blackhawk Minipark. Mayor Vevera repeated the public hearing as set. Affirmative roll call vote unanimous, 6/0, deProsse absent. Moved by Balmer, seconded by Roberts, that ORD. 79-2980, Bk. 15, p. 150, AMENDING THE FINAL PAD OF TY'N CAE, PARTS 1 AND 2, be passed and A71, 6 adopted. Affirmative roll call vote unanimous, 6/0, deProsse absent. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIIIES I Council Activities AM N?mber 13, 1979 Page 2 Moved'by Roberts, seconded by Balmer, to adopt RES. 79-529, Bk. 59, pp. 1333-1334, APPROVING THE AMENDED FINAL LARGE SCALE RESIDENTIAL 'aaL DEVELOPMENT PLAN OF LOT 90, TY'N CAE, PART 2. Affirmative roll call vote unanimous, 6/0, deProsse absent. Moved by Balmer, seconded by Roberts, to adopt RES. 79-530, Bk. 59, pp. 1335-1337, APPROVING THE PRELIMINARY AND FINAL PLAT OF LOT 90 TY'N aLal',_ CAE, PART 2. Affirmative roll call vote unanimous, 6/0, deProsse absent. A public hearing was held on the vacation of the right-of-way of Grant Court between Grant Street and Rundell Street. Allen Wolfe, 1210 Grant Ct., appeared re west side of Grant Street and water drainage aV problems. Audrey Scott, 502 Grant Street, appeared and expressed concern to Council re (Section D of Storm Water Management Plan) possible flooding of intersection. Councilmember Erdahl stated the consensus of the Council at an informal meeting was to vacate the street, but agreeing that it was not a viable place for public housing. A public hearing was held re the vacation of the right-of-way of Fifth Avenue north of F Street to Muscatine Avenue. No one appeared.�`� A motion setting a public hearing on December 4, 1979; n the rezoning of the north 181 feet of a parcel of land located at the northeast corner of the intersection of West Benton Street and Westgate Street fro to R3 was removed from f/" �LR�A thh a enda at informal Council meeting. 0115 06Ae4;11 ipc�uded� a/ky' W% .1 Gehhow} Joe Grant, Riverside, Iowa, appeared re problem previously explained concerning Hasting Co., noting that the company was still working in Iowa City. Atty. Hayek advised that the matter would be scheduled for discussion at the informal Council meeting next Monday. Niel Ritchie, 732 Manor Drive, appeared requesting Council examination of weapons ordinance. John Suchomel, 330 N. Lucas, appeared re Christmas shopping parking alternatives. a% Moved by Perret, seconded by Erdahl, to appoint the following individuals to a special task committee of the Iowa City Community School District re construction of indoor swimming facilities: Mary Neuhauser - :gZ elected official, Dick Buxton - citizen representative, and an administrator to be appointed by the Park & Recreation Comm. Motion carried unanimously, 6/0, deProsse absent. City Mgr. Berlin will check to see when the Housing Commission is planning to meet with other groups in the City concerning interpretation x/,29 of the Housing Code. He also answered the question re Summit Street, advising that the request was for regulation of truck traffic. Moved by Balmer, seconded by Neuhauser, to adopt RES. 79-531, Bk. 59, p. 1338, AWARDING THE CONTRACT FOR RAMP B, BLOCK 64, DOWNTOWN PARKING 2 3 FACILITY to Knutson Construction Company. Memo from City Manager noted. Ernie Lehman reported on a meeting of the 7jwntown Merchants where there MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES FIOInES Cn lncil Activities f`mber 13, 1979 Page 3 was unanimous consensus that the start of the second ramp was imperative. They requested that parking spaces be put wherever they can be, to alleviate parking problems. They will revitalize the Park & Shop program. During Council discussion of alternatives, the suggestion was made that construction in College St. lot could be phased to provide maximum number of spaces. Staff will pursue use of Granddaddy's parking lot with shuttle bus service. Affirmative roll call vote, 6/0, deProsse absent. Moved by Erdahl, seconded by Neuhauser, to adopt RES. 79-532, Bk. 59, p. 1339, ADOPTING THE RALSTON CREEK WATERSHED STORMWATER MANAGEMENT PLAN AS THE GUIDE FOR ENGINEERING IMPROVEMENTS ON THE RALSTON CREEK WATERSHED. Affirmative roll call vote unanimous, 6/0, deProsse absent. Moved by Roberts, seconded by Balmer, to adopt RES. 79-533, Bk. 59, p. 1340, APPROVING THE AGREEMENT FOR ENGINEERING SERVICES WITH SOIL TESTING SERVICES, INC. of Cedar Rapids. Affirmative roll call vote unanimous, 6/0, deProsse absent. Moved by Balmer, seconded by Roberts, to adopt RES. 79-534, Bk. 59, p. 1341, APPROVING OFFICIAL STREET CONSTRUCTION PROGRAM for FY '81-'85. Councilpersons Neuhauser, Roberts, and Perret '/ called attention to disagreement with several items listed. City Mgr. Berlin asked that the minutes reflect that this Resolution is needed to comply with State requirements and does not represent the Council's policy decisions regarding capital items in the budget. Resolution adopted, 5/1, on following roll call vote: Ayes: Erdahl, Neuhauser, Roberts, Vevera, Balmer. Nays: Perret. Absent: deProsse. Moved by Erdahl, seconded by Balmer, to adopt RES. 79-535, Bk. 59, pp. 1342-1344, APPROVING AGREEMENT WITH THE UNIVERSITY OF IOWA for easements for Corridor Sewer Project. Public Works Director explained the j need for employee as requested. City Manager stated that this expenditure would tend to minimize City liability. Resolution adopted 4/2, on the following roll call vote: Ayes: Perret, Vevera, Balmer, Erdahl. Nays: Neuhauser, Roberts. Absent: deProsse. Moved by Neuhauser, seconded by Balmer, to adopt RES. 79-536, Bk. 59, pp. 1345-1346, EXPRESSING AN INTENT UNIVERSITY OF I WA IN EFFORTS TOOBTAIN LEGISLATIVE APPROPRIATIONS WFOR THE -21, CONSTRUCTION OF A ROAD TO THE HAWKEYE SPORTS ARENA AT THE UNIVERSITY OF IOWA. Affirmative roll -q call vote unanimous, 6/0, deProsse absent. Moved by Balmer, seconded by Neuhauser, to adopt RES. 79-537, Bk. 59, p. 1347, AMENDING THE CLASSIFICATION PLAN FOR CLASSIFIED PERSONNEL BY ESTABLISHING A PAY RANGE FOR THE DEPUTY CITY CLERK. Affirmative roll call ;2/31 vote unanimous, 6/0, deProsse absent. Moved by Neuhauser, seconded by Roberts, to defer consideration on an ordinance dedicating certain city property for park purposes (Hickory Ili ll Park). Motion carried unanimously, 6/0, deProsse absent. 2L 7 MICROFILMED BY JORM MICROLAB CEDAP RAP145-DES 1101MES Moved -by B carried unanimot Cry ncil Activities ember 13, 1979 Page 4 0 ■; COUNCIL MEETING OF h c uP��-4vz, /S ,9y c/ ROUTING FOR ORDINANCES, RESOLUTIONS, ACREBNENTS, CONTRACTS, NOTICES. ORIGINAL COPIES AGENDA CERT. OF ITEM N FILE 1I/ RECR. ITEMS :5 3 e 1-3 las -PG/ AeflI'll / s- 7 &L/ J/Ivlee�li,q / hP9a / � Kq/ �f ORIGINAL XEROX XEROX COPIES COPIES CONT. OF OF AFTER CONTRACT ITBN.S EXECUTION ;'-_F11e INSTRUCTION FOR FINALIZATION R's.Ir-; I, jsepJ/!-.. f i/G/ Pn/Iev � .C.ia'Fe, V /Pu�1 s� Nloilce C:PV•�. /.el lei i v✓xs- UVIA • Kooic / J News Poppy / X %Zecerder•(sJ6d) % A �eetSdq / / /Ilee tlncl / X Rrr�,dP CsJ ed.) re4 XC D1 2rcrcCerCSo bA) T. A. �nec,Ja 17rr' ��'jIxdn.c•e " ,♦P5. (•, Ifl � DislYtbo -61 / t�blls6 I;fe' P.W 'A 11 (f QJOT {.V P.R D. ' _ _ v_ _ .911 IFPS. FIP �l-RGor.�l-e-upci-Im..{4-'fa. ' puj.'� Srsbdd"Faldor Add lu �O 13111 M�a_C�INc FoJ Otcl. F+�T Qoad �.�5 1 Q I� 4 le- . n `I i�rs F� ie }� 1�-ro:SCCi• (31.(04'/ �E{%� " pP,0- I lnGVe cc CQ. c'M1. Fi 18 ' /� 1 � rr�.F lo✓ CIPJKe`�e.l, FI IP / PLO. — nn.n. is r ha KC e ✓ fi(o. S,i Y'YoJP ct-/ Pos. rl IP/ PRO 11 3'3 �as• A/ieef : ry / per. F. le ios. , tlIscfv- , Pic) Flin DOCUMENT lc [{VAILABIXy` AAI'cI Jl� C�++ _ e� rrjce l • *,IcIY J'I Iw s'�Ik l Sor '• / ^7- /fes r' � ii ✓ �I„a RW Car.�..o.�.c� } ✓ ryiEP. l n l IIICROFICMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 4\0 .•..;rte `/7 9 p, TO I+JF( l; 1-1Ke3 p COUNCIL M1::13TING OF ROUTING FOR ORDINANCES , RESOLUTIONS AGREEMENTS, CONTRACTS, NOTICES. ORIGINAL ORIGINAL COPIES XEROX XEROX AGENDA COPIES ITEM H FILE q CEkT. OF OF COPIES OF CONT. INSTRUCTION RECR. ITEMS �_9e CONTRACT 12— �es+f.rMllopil �a�ee it ITEMS O AFTER EXECUTION FOR FINALIZATION q- fees.e.�l�—Pill) ✓ L 11PS.1�'le-� Ivvt s .�;z00,1 d 'S tike fln rf I 4,4 jr0 Fl o I I to P cJ, -;r 7' i/tiF'is ✓ Ilni1�7 171. C.j,�le�(Ihiu�i eC}lay ✓ {� %JgY.issiiKed, ✓ 11 P5. �IP tiv. orl(I�.n I.:✓ Pr�.w. ✓ y,�5 �a �w. ss� 14 �/Ilc'11�y /rnZl.l lc ✓ ! r•ICI. , /INIJ.Cri 13 A �lh.t F h•7 hGZ � n<pul, P'prt II (T< A. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES '1 City of Iowa Clt- �- MEMORANDUM DATE: November 9, 1979 IO: City Council FROM: City Manager RE: Material in Friday's Packet Memorandum from the City Manager regarding industrial revenue bonds. Copy of letter from Mayor Vevera to the Iowa Department of Environmental Quality regarding the regulation of radioactive material shipments. Copy of letter from Congressman Leach to UMPA and the Federal Highway Administration regarding Iowa City's status as an SMSA. Memorandum from the Department of Housing and Inspection Services regarding income limits - Section 8. Copy of letter received by the Department of Housing and Inspection Services regarding snow removal. Memorandum from the Director of Parks and Recreation regarding downtown maintenance. Memoranda from the Department of Public Works: a. Handicapped spaces, Block 83/84 Garage b. Spruce Street Drainage c. Letter to John T. Nolan regarding petition from residents of Summit Street Quarterly reports from all departments for the first quarter FY 80. Minutes of staff meeting, October 31, 1979 Copies of press releases regarding city services during holidays. Memorandum from Johnson County Regional Planning Commission regarding human service agency funding requests, 0 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS.DES MOINES COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES November 13, 1979 Iowa City Council, reg. mtg., 11/13/79, 7:30 P.M. at the Civic Center. Mayor Vevera presiding. Councilmembers present: Balmer, Erdahl, Neuhauser, Perret, Roberts, Vevera. Absent: deProsse. Staffinembers present: Berlin, Helling, Hayek, Plastino, Vitosh, Seydel, Fowler, Stolfus, Karr. Council minutes Tape-recorded on Tape 79-26, Side 1, 1704 - End. Mayor Vevera proclaimed November 15, 1979 as the Great American Smokeout Day, and November 14, 1979 as National Operating Nurse Day. Moved by Perret, seconded by Roberts, that the following items and recommendations in the Consent Calendar be received or approved, and/or adopted, as presented: i Approval of Official Actions, reg. Council mtg., 10/13/79, subject to correction, as recommended by City Clerk. TelecommunicationsMinutes ds and fComm. - 10/16/79; Committee s tteeon Community r Needsnd 10/31/79; Planning and Zoning Comm. - 11/1/79; Civil Service Comm. - 10/16/79. Permit Resolutions, Book 59, as recommended by the City Clerk: RES. 79-524, p. 1328, APPROVING CLASS C BEER PERMIT AND RES. 79-525, p. 1329, SUNDAY SALES FOR EAR LE N. GRUESKIN dba DIVIDEND BONDED GAS, 302 S. Dubuque. RES. 79-526, p. 1330, APPROVING CIGARETTE REFUND. RES. 79-527, Bk. 59, p. 1331, SETTING A PUBLIC HEARING ON DECEMBER 4, 1979, ON WHETHER A BEER AND LIQUOR LICENSE ISSUED TO MAG00'S, INC. SHOULD BE REVOKED OR SUSPENDED FOR VIOLATION OF SECTION 123.96 OF THE CODE OF IOWA. RES. 79-528, Bk. 59, p. 1332, ACCEPTING THE WORK FOR MERCER PARK BASEBALL DIAMOND LIGHTING PROJECT, by Fandel, Inc. Correspondence referred to the City Manager for reply: Ltrs. from Theresa Semel, Jay Semel, and Diana Semel re transit services on Denbigh Dr. ions requestpfromtU itedoWaysofoJohnsoncGrounds and C County to erecttheStreets approved: Thermometer" in Blackhawk Minipark. Mayor Vevera repeated the public hearing as set. Affirmative roll call vote unanimous, 6/0, deProsse absent. Moved by Balmer, seconded by Roberts, that ORD, 79-2980, Bk. 15, p. 150, AMENDING THE FINAL PAD OF TY'N CAE, PARTS 1 AND 2, be passed and adopted. Affirmative roll call vote unanimous, 6/0, deProsse absent. MICROFILMED BY JORM MICROLAB CEDAR RAPT nS•DES 1101 NES Council Activities November 13, 1979 Page 2 Moved by Roberts, seconded by Balmer, to adopt RES. 79-529, Bk. 59, pp. 1333-1334, APPROVING THE AMENDED FINAL LARGE SCALE RESIDENTIAL DEVELOPMENT PLAN OF LOT 90, TY'N CAE, PART 2. Affirmative roll call vote unanimous, 6/0, deProsse absent. Moved by Balmer, seconded by Roberts, to adopt RES. 79-530, Bk. 59, pp. 1335-1337, APPROVING THE PRELIMINARY AND FINAL PLAT OF LOT 90 TY'N CAE, PART 2. Affirmative roll call vote unanimous, 6/0, deProsse absent. A public hearing was held on the vacation of the right-of-way of Grant Court between Grant Street and Rundell Street. Allen Wolfe, 1210 Grant Ct., appeared re west side of Grant Street and water drainage problems. Audrey Scott, 502 Grant Street, appeared and expressed concern to Council re (Section D of Storm Water Management Plan) possible flooding of intersection. Councilmember Erdahl stated the consensus of the Council at an informal meeting was to vacate the street, but agreeing that it was not a viable place for public housing. A public hearing was held re the vacation of the right-of-way of Fifth Avenue north of F Street to Muscatine Avenue. No one appeared. A motion setting a public hearing on December 4, 1979, on the rezoning of the north 181 feet of a parcel of land located at the northeast corner of the intersection of West Benton Street and Westgate Street from R1A to R3 was removed from the agenda at informal Council meeting. Joe Grant, Riverside, Iowa, appeared re problem previously explained concerning Hasting Co., noting that the company was still working in Iowa City. Atty. Hayek advised that the matter would be scheduled for discussion at the informal Council meeting next Monday. Niel Ritchie, 732 Manor Drive, appeared requesting Council examination of weapons ordinance. John Suchomel, 330h N. Lucas, appeared re Christmas shopping parking alternatives. Moved by Perret, seconded by Erdahl, to appoint the following individuals to a special task committee of the Iowa City Community Schoil District re construction of indoor swimming facilities: Mary Neuhauser - elected official, Dick Buxton - citizen representative, and an administrator to be appointed by the Park & Recreation Comm. Motion carried unanimously, 6/0, deProsse absent. City Mgr. Berlin will check to see when the Housing Commission is planning to meet with other groups in the City concerning interpretation of the Housing Code. He also answered the question re Summit Street, advising that the request was for regulation of truck traffic. Moved by Balmer, seconded by Neuhauser, to adopt RES. 79-531, Bk. 59, p. 1338, AWARDING THE CONTRACT FOR RAMP B, BLOCK 64, DOWNTOWN PARKING FACILITY to Knutson Construction Company. Memo from City Manager noted. Ernie Lehman reported on a meeting of the Downtown Merchants where there MICROFILMED BY DORM MICROLAB CEDAR RAPIDS•DES MOIRES Council Activities November 13, 1979 Page 3 was unanimous consensus that the start of the second ramp was imperative. spaces be put wherever they can be, to They requested that parking alleviate parking problems. They will revitalize the Park & Shop program. During Council discussion of alternatives, the suggestion was made that number construction in College St. lot could be phased -toarking lot withprovidemshuttle of spaces. Staff will pursue use of Granddadd deProsse absent. bus service. Affirmative roll call vote, 6/0, Moved by Erdahl, seconded by Neuhauser, to adopt RES. 79-532, Bk. 59, p. 1339, ADOPTING THE RALSTON CREEK WATERSHED SToRMWATER MANAGEMENT PLAN AS THE GUIDE FOR ENGINEERING IMPROVEMENTS ON THE RALSTON CREEK WATERSHED. Affirmative roll call vote unanimous, 6/0, deProsse absent. 59 Moved by Roberts, seconded by Pi 1340, APPROVING THE AGREEMENT TESTING SERVICES, INC. of Cedar unanimous, 6/0, deProsse absent. Balmer, to adopt RES. 79-533, Bk. , FOR ENGINEERING SERVICES WITH SOIL Rapids. Affirmative roll call vote 9 Moved by Balmer, seconded by Roberts, to adopt RES. 79-534, Bk. 5, p. 1341, APPROVING OFFICIAL STREET COriSTRUCTION PROGRAM foattentFY 8on'Bto Councilpersons Neuhauser, Roberts, and disagreement with several ;tams listed. City Mgr. Berlin asked that the minutes reflect that this Resolution is needed to comply with State requirements and does not represent the Council's policy decisions regarding capital items in the budget. Resolution adopted, 5/1, on Erdahl, Neuhauser, Roberts, Vevera, following roll call vote: Ayes: Balmer. Nays: Ferret. Absent: deProsse. Moved by Erdahl, seconded by Balmer, to adopt RES. 79-535, Bk. 59, pp, 1342-1344, APPROVING AGREEMENT WITH THE UNIVERSITY OF IOWA the for ect. Public Works easements employeerasorequest�OCity tor xe for Manager stated thatthisxpendi edture need would tend to minimize City liability. Resolution adopted 4/2, on the following roll call vote: Ayes: Perret, Vevera, Balmer, Erdahl. Nays: Neuhauser, Roberts. Absent: deProsse. Moved by Neuhauser, seconded by Balmer, to adopt RES. 79-536, Bk. 59 pp. 1345-1346, EXPRESSING AN INTENT BY CITY COUNCIL TO COOPERATE WIFOR TH THE UNIVERSITY OF INCONSTRUCTION OF WA ROAD TOTIHEOHA KEYS PORTS ARENA AT THEOBTAIN LEGISLATIVEATIONS UNIVERSIITYTOF IOWA. Affirmative roll call vote unanimous, 6/0, deProsse absent. Moved by Balmer, seconded by Neuhauser, to adopt RES. 79-537, Bk. 59, p, 1347, AMENDING THE CLASSIFICATION PLAN FOR CLASSIFIED PERSONNEL BY ESTABLISHING A PAY RANGE FOR THE DEPUTY CITY CLERK. Affirmative roll call vote unanimous, 6/0, deProsse absent. ion on an Moved by Neuhauser, seconded by Roberts, fordefer eparkc purposes (Hickory ordinance dedicating certain city property Hill Park). Motion carried unanimously, 6/0, deProsse absent. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIIIES Council Activities November 13, 1979 Page 4 Moved by Balmer, seconded by Erdahl, to adjourn 8:30 P.M. Motion carried unanimously, 6/0. ROBERT A. VEVERA, MAYOR BIE STOLFUS, CITY ERK MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES j i r' `I 1 I i j i `I I i I t `i i 1 i i l ' IOWA CITY CITY COUNCIL AGENDA REGULAR ODUNCIL MEETING OF WIEMBER 13, 1979 7:30 P.M. COUNCIL CHAMBERS, CIVIC CENTER 410 EAST WASHINGTON MICROFILMED BY JORM MICROLAB CEDAR RAPIOS•DES MOINES 1 r AGENDA REGULAR COUNCIL MEETING NOVI-MER 13, 1979 Item No. 1 - MEETING TO ORDER. 11,A�)#: vat ra. C{Cf��Jlr'Ij PDLL CALL. tU-,v/tS3Q t.h.a 1• Item No. 2 - MAYOR'S PROCLAMATIONS. a. Great American Smokeout Day, November 15, 1979. .9. /la+,o�,I Oprv.:iiKq Q ,, Mars,+ N.ti Alro.f'4,/979- Item No. 3 - CONSIDER ADOPTION OF THE CONSENT CALENDAR AS PRESF,NIM OR AMENDED. a. Approval of Official Actions of regular Council meeting of October 30, 1979, subject to correction, as reearmended by the City Clerk. b. Minutes of Boards and Carmissions. (1) Broadband Telecommunications Cammission meeting of October 16, 1979. (2) rommittee on Commrnity Needs meeting of October 31, 1979. (3) Planning and Zoning Camnission meeting of November 1, 1979. (4) Civil Service Ccmnission meeting of October 16, 1979. C. Permit Resolutions, as reeamiended by City Clerk: (1) Consider resolution approving Class "C" Beer Permit Appli- cation for Earle N. Grueskin dba Dividend Bonded Cxis, 302 S. Dubuque St. (renewal) (2) Consider resolution approving Class "C" Beer Permit Sunday Sales for Earle N. Grueskin dba Dividend Bonded Gas, 302 S. j $ Dubuque St. (renewal) (3) Consider resolution approving cigarette refund. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110111ES Moryla Itrrhilar (.unci I M,,-tJi1,1 Novrmiher 13, 1.979 7:30 P.M. Page 2 d. Setting public hearings. (1) Consider a resolution authorizing the City Clerk to set a Public hearing on Decanter 4, 1979, on whether a beer and S a % liquor license issued to Magoo's, Inc. dba Magoo's should be revoked or suspended for violation of Section 123.96 of the Code of Iowa. Comment: This public hearing is being held to determine whether the City Council should suspend or revoke a beer and liquor license issued to Magoo's, 206 North Linn, for selling liquor without a tax stamp on October 17, 1979. Following the public hearing, the City Council shall make a determination whether a violation of Section 123.96 of the Code of Iowa has occurred and whether the license should be suspended or revoked. e. Resolutions. (1) Consider resolution accepting the work for Mercer Park Baseball Diamond Lighting Project. 5 Coment: The Mercer Park ball diamond lights (diamonds #2 and #3) have been in operation since the spring of 1978. However, the lights did not meet contract specifications, being too dark around second base. Additional lights have been added (at no expense to the City) and the lights have been re -focused so that the light level is now sufficient to meet specifications. f. Correspondence. (1) Letter from Theresa Semel regarding transit services on Denbigh. Drive. (2) Letter from Jay Semel regarding transit services on Denbigh Drive. (3) Letter from Diana Sahel regarding transit services on Denbigh Drive. These letters have been referred to the City Manager for reply. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES M01tJES r Agenda �. Regulax NanberC13,1979Council Meeting P.M. Page 3 'I• Applications for the use of streets and public grounds. (1) Application by United Way to erect the "United Way The._ nOmter" in Blackhawk Minipark. (approved) „ r-tv.:.. tl� r r • � � rcrr /7. roof Pn EMD OF NNSPNP CALFMAR. Item No. 4 - PLANNING AND ZONING MATTERS. Consid an rf G' a Parts land 2. 5 79 lamending the final PAD plan of Ty'n Cae, (Passed and adopted) Garment: The Planning and Zon- meeting eting held September 20, 1979,�reocnrnended' at a regular j pproval of the subject development located by a 5-0 vote 3 Boulevard and north of the city1 eat of Mormon Trek Papers being revised. This reoplie is contingent upon the legal staff's This recommendation is consistent with the S ePtenber 4, 1979 which wasattachedthe ostthhff report dated October 2, 1979. The proposed Council agenda of in building location within lot 90 whameichsisllllludo minor north Cae an C Drive: This ordinance is now ready for Council approval. Action: �. 6.1 17. � Action: i i e) _ Action: b• Consider a resolution approving the amended final Residential Development Plan of Lot 9o, Ty'n Cae, pPatt 2. Se Camlent: See camient with Item No. 4a above. 0 n 1 r C. Consider a resolution approving lot 90 4y'n Cae, Part 2. 7921. preliminary and final plal. of Ca"ent: See comment with Item No. 4a above. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES •_. Agenda Regular Council Meeting November 13, 1979 7:30 P.M. Page 4 Action: N . d. Public hearing on the vacation of the right-of-way of Grant Court between Grant Street and Rundell Street. Comment- The Planning and Zoning Cammission, at a regular meeting held October 18, 1979, recommended by a 5-1 vote approval of the subject vacation with the appropriate easements being maintained to allow for implementation of the Stormwater Manage- ment Ordinance and the Ralston Creek Watershed Management Plan. -j r 1 1 L�ti Ctl .r�:Pee, i � t Extv-n, e. Public hearing on the vacation of the right-of-way of Fifth Avenue north of F Street to Muscatine Avenue. Comment: The Planning and Zoning Commission, at a regular meeting held October 18, 1979, recommended by a 6-0 vote approval Of the subject vacation with the appropriate easements being maintained to allow for implementation of the Stormwater Manage- ment Ordinance and theI Ralston Creek Watershed Management Plan. Action: •�J �) m c Fc !m n P �� xf. Consider a motion setting a public hearing on December 4, 1979, on the rezoning of the north 181 feet of a parcel of land located at the northeast corner of the intersection of West Benton Street and Westgate Street from RIA to R3. Garment: The Planning and Zoning Commission, at a regular meeting held November 1, 1979, recommended by a 5-0 vote denial of the subject rezoni.n_I: In order for Council to approve the proposed rezoning, it is necessary to have a favorable vote of three-fourths of the members of the Council. The staff report dated November 1, 1979, is attached to this agencla. Action: Item No. 5 - PUBLIC DISCUSSION. Llko- .kn 11cL L7a L %rel% rw L� tee . MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I't Snee�_A Y! J Ci i"=t CC, N<-1 f ,�QC ci �v CI.>2Ln- Ov'k(;K E.s / tk Pait4 If l' -s 4,/to H - i..c svc,iL, i %/v.��ta_ (.�-��ui9 iicwai�..9• 4u.�c�y, i p Svc—. ci. (fn e-IvJ —/ 3 , �t-l.�e�'Sc. ��rd,.. c.; t (( ��oc� '%'�C• 'i't c..cs a ��ea •/ R1�CIL ksf Tttl I.'2c0.(JJ E'— C'v -4�t MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES i Agenda Regular Council Meeting November 13, 1979 7:30 P.M. Page 5 Item No. 6 - CITY (T)NNCIi. APIn1MMHN1;4. a. Consider iq)pointments to a special tisk committee of the Iowa City Community School District to organize efforts relative to the construction of indoor swimning facilities. A letter from the School District was attached to the agenda of Novanber 6, 1979. The City Manager and the Director of Parks and Recreation recommend that a Parks and Recreation Commission member serve in the position allocated for an administrator. The Director of Parks and Recreation will also attend the meetings of the task courmittee. (1) One elected official. Action: I (2) One administrator. Action: L-4 21 R R - n r (3) one citizen. Action: Dir K Ooxtov. �, Item No. 7 - CITY COUNCIL INFORMATION. 7 L , MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Agenda Regular Council Meeting November 13, 1979 7:30 1>.M. Page 6 Item No. 8 - REIORP CN 11T110 FROM 'RIE CITY-Mn2.7AGER AND CITY ATTORNEY. a. City Manager. I b. City Attorney. I i i t i Item No. 9 - CONSIDER RESOLUTION AWARDING THE CONTRACT FOR RAMP B, BLOCK 64, =— DOWNTCM PARKING FACILITY. CORMnt: This resolution awards the bid for the Block 69 Knutson Construction parking garage to Minnesota 55401. The award is abase bid ofu$2,987,000 withPalis, deduction of $170,000 for Post tension construction and a deduction of $62,000 for elimination of stair tower C. As stated in a memo on this subject, there will be additional deductions which will be handled as Part of contract administration. Action: _�� Q. h fit' a j l o -t) r i l a i G• � n Item No. 10 - CONSIDER RESOLUrION ADOPTING VIE RALSTON CREEK WATERSHFJ) S'1hIMA'rFY! MANAGEMENT PLAN AS THE GUIDE FOR ENGINEERING IMPROVEFIEMPS CFl '111F. j L RAISTGNI CREEK WATERSIM. This resolution adopts the Stormwater Management Planprepared by Shoemaker and Haaland Professional Engineers dated March, 1979, as the general engineering guide to future imgznvenents on Ralston Crook. This resolution does not bind Council to any future financing Plan or sequence of improvements, in the watershed but guidance for all future aonts, ir- etc. Public Works does recomrRenl adoptionnooftthisrresolution..� nts, � Action: MICROFILMED BY JORM MICROLAB CEDAR RANDS -DES MOPIES q02 . ever"' A 3 • `�`-'ter-" ✓�r+�-� 4.w.� L% c-, (p<c.c.-wt-I• ✓ICL4.e-wZ��•r _.,:... �, .J , �' (i �A'Q_'_",-cµ-Cep Cc-,�can.,,l —,l�^,,�•��oc�r.. %SJ.vcck'..-=�� i�.i •�'rctt .L r f _ _ ..Y�✓Lu.G�.� I.�J �AcQ FCc��, ..may'—`-� ,}P e,..�._�Cye �l'p�.o,.-L. O �w1�c.cc.. ,��a�- LLL ,r Ste.-c=lL K (i/1•WLicGL�'� i GO .iCF�/7•-G mil iK✓�.� �.�/i0 .v—v� �LJi/et c�..etc i :tee, MICROFILMED BY JORM MICROLAB 1 CEDAR RAPIDS•OES MOINES qAM aT l2�Jn ccs h e w a z—L2 J 3, 000 - cu a.w CkAA, lz—&-tz a -V L4e �I .f1cQ P p to iv7__ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401NES Agenda Regular Council Meeting November 13, 1979 7:30 P.M. Page 7 Item No. 11 - CONSIDER RESOLUTION APPROVING AGREEMENT FOR ENGINEERING SERVICES WITH S_-_73 STS, INC. Cc mlent: In July, the IDEA sent an executive order to the City regarding the storing of sludge at the landfill. (This was during a time that the City's digesters were not functioning properly). Among other items, the order stated the City was to install monitoring wells below the storage areas for sludge. Also, the regulations have been changed regarding the disposal of digested sludge during the past year. It is now necessary to obtain a permit to apply digested sludge to the ground surface at the landfill_ This agreement with Soil Testing Services of Iowa (Cedar Rapids) will provide a report which will serve as a permit application in addition to specifying locations for monitoring wells. Also, the permit would provide that the City be allowed to construct lagoons to hold unstabilized sludge should it became necessary again in the future. Action: av ad, 4_ ,b � 4! Item No. 12 - CONSIDER RESOLUTION APPROVING OFFICIAL STREET CDNSTRUCPION PROGRAM. U-nt: This resolution would approve a five-year street construction program in order to qualify for Road Use Taxes from IDOT. The projects were taken from the proposed FY81 CIP, Council has not approved the CIP at this time. However, the Street Program Report must be delivered to IDOr by December 1, 1979, or Road Use Taxes will be withheld. Public Works recommends that the report be approved. Approval of the report does not mean that projects or project priorities could not be changed as Council proceeds through the budget process. Action: Item No, 13 - CONSIDER RESOLUTION APPROVING AGREEt�KP WITH TILE UNIVRRSI'CY OF IOWA, .5-•3S cc menta During the negotiations with the U of I for cas<ments for the Corridor Sewer Project, it became apparent that heazuse the U of. I. has n vr.rl extensive utility system in the path of the, srwor, it would he nocnr.- sary to have very close coordination to avoid accidental and costly Power, water, telephone, and steam disruptions. Since the U of I asked Imo compensation for a very extensive easement system through their campus, a negotiated settlement was Provided that the City woulri Pay for a full-time U of I emgrloyee to he present during construction through the campus. The purpose of the U of. I enpleyeo would be to locate underground utilities and to avoid accidents. Although the person will he paid on an hourly basis as shown, it is expected that the total bill will probably not exceed $30,000. Public Works Eeel:; this coordination is absolutely essential on this $6,000,000 jai to avoid damage, litigation, etc. Action: ID11 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES FIOIIIES I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIIIES 13 0." Lo- 1�o�w`Z.ia ems— I e-c�j $ ZU 000 c4-. �L� v� Qr V% -to acs cr a1z, I�GM�* gk 'lea 'i �N'LGlL�:.L( LLLGG/, c a o,GLO MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIIIES 1 Agenda 1 Regular Council Meeting November 13, 1979 7:30 P.M. Page B Item No. 14 - CONSIDER RESOLUTION EXPRESSING AN INTENT BY CITY COUNCIL TO COOPERATE WITH THE UNIVERSITY OF IOWA IN EFFORTS 40 OBTAIN LEGISLATIVE APPRD- PRSATIONS FOR THE CONSTRUCTION OF A ROAD TO THE HAWKEYE SPORTS ARENA 3� AT THE UNIVERSITY OF IOWA. Comment: This resolution expresses the intent by the City Council to cooperate with the University of Iowa in the subject project. This project was discussed with representatives of the University of Iowa at the informal meeting of November 6, 1979. Q q Action: �=441J i Item No. 15 - CONSIDER A RESOLUTION AMENDING THE CLASSIFICATION PLAN FOR CLASSIFIED PERSONNEL BY ESTABLISHING A PAY RANGE FOR THE DEPUTY J 3 CITY CLERK. Ccnment: This resolution corrects the inadvertent placement of the position of Deputy City Clerk in the pay plan in range 4. The placement in range 6 returns the position to its prior location in the pay plan. Action: Item No. 16 - CDNSIDF.R AN ORDINANCE DEDICATING CERTAIN CITY PROPERTY FOR PARK PURPOSES. (first consideration) i Comment: This ordinance dedicates two tracts of land for park purposes as part of Hickory Hill Park. A memorandum concerning this item is iattached to the agenda. f Action: tiQ ! ue cL.Q •-Iti!✓J ��I<c"1-�.n T.. A TJc-E I (.Lt.,g-.:,L L P. a,) Zk�;w koa ,)�LyLLL_VC ` Q✓x te) ., Item No. 17 - ADJOURRM • ' '�L/(�(-(�ilJ .fr A�' ..�In�N-td-ec /l,G.�s✓Z Lr2,j.IcC.C'C_ (J f (�2Qi �2.KJ r M MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES .2. 3. _N_Q On E, - RtgulaR CouNcL 11leetinlq 3 / 4 7 9 J Y:30 P. M. 'P. ELISE Sigm IIv: dd ass: MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401IIES CITY OF IOWA - CITY i CIVIC CENTER 410 E. WASHINGTON ST IOWA CITY IOWA 52240 (319) 354.180D PRG C LAAI AT 1 UN WHEREAS, the Great American Smokeout is a light-hearted effort to encourage cigarette smokers to give up their habit for 24 hours on Thursday, November 15, and WHEREAS, many smokers have indicated a willingness to participate in this event, and WHEREAS, the health benefits of not smoking are substantiated and well known, and '! WHEREAS, there are additional civic benefits such as a reduction of the risks of accidental fire, NG(u, THEREFORE, I, Roben.t A. Vevena, NayoiL 06 the City o6 Iowa city, Iowa, do heheby pnocCcLi,n ihurtsday Novenbeh 15, 1919, ae GREAT AMERICAN SMOKEOUT 1JAV in 70 v Cdty, and ..n so doing urge aU c.iganette amohens do .the eommuj ty to demon6ttate to themseCves and .the ih. 61t.ienda .that .they can stop smoking L6 .they Iaish. UK ( �-1 L 1' Sdgned .in Iowa City, ioun, this 13th day o6 November 1979. ,i Fi i i I i I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i CITY OFIOWA CITY CIVIC CENTER 410 E. WA f WASHINGTON SI IOWA CITY IOWA 52240 (319) 354.18CO PROCLAMAT7ON j WHEREAS, surgery today is highly technical and sophisticated and exacting, and I WHEREAS, the registered nurse in the operating room is a hig.;ly skilled expert in providing nursing care and managing the operating room environment, and WHEREAS, the surgical patient is going through a major crisis in his/her life, and WHEREAS, the surgical patient needs expert care for his/her mind and spirit as well as body, and WHEREAS, the registered nurse acts as the patient's advocate during surgery, and WHEREAS, the City of Iona City is a major center of health care in the Midwest, NOW, THEREFORE, I, Robert A. Veveha, 1day" 06 -the City 06 ioaa City lolw, d0 P)Locta,im Novembeh 14, 1979, as NATIONAL OPERATING ROOM NURSE DAV do 101m Uty and dedicate .that i day to .the )Lecognition 06 the nation's )Legi-stened 1lunses who p)Laetice .G1 .tile ope)LaUng )Loom i �l I I WK et�•� jl Signed .in iouu City, loon, V L4 13th day o6 NovembeA 1979. i I i I 1 aroq f.l , MICROFILMED OV JORM MICROLAB CEDAR RAPIDS -DES 140111E5 i i COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES October 30, 1979 Iowa City Council, reg, mtg., 10/30/79, 7:35 P.M. at the Civic Center. Mayor Vevera presiding. Councilmembers present: Balmer, deProsse, Erdahl, Neuhauser, Perret (7:40 P.M.), Roberts, Vevera. Absent: None. Staffinembers present: Berlin, Helling, Ryan, Knight, Kucharzak, Stolfus, Karr. Council minutes taped -recorded on Tape 79-26, Side 1, 1010-1473. Jane Jakobsen, Vice chairperson of the Planning and Zoning Comm., gave a clarification of their vote re the use of the northern part of 5th Avenue as a park, as stated in the last paragraph on page 3 of the Planning and Zoning minutes of October 18, 1979. Councilmember Perret arrived, 7:40 P.M. Moved by.Neuhauser, seconded by Balmer, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted, as presented. Approval of Official Actions, reg. Council mtg., 10/16/79, subject to correction, as recommended by City Clerk. Minutes of Boards and Commissions: P & Z Comm. - 10/15/79 & 10/18/79; Bd. of Library Trustees - 9/21/79. Permit Resolutions, Book 59, as recommended by the City Clerk. RES. 79-507, p. 1311, APPROVING CLASS B BEER PERMIT FOR JOSEPH MOMBERG dba IOWA CITY MAID -RITE, 630 Iowa Avenue. RES. 79-508, p. 1312, APPROVING CLASS C LIQUOR LICENSE FOR RICHARD BARTHOLOMEW dba BART'S PLACE, 826 South Clinton St, RES. 79-509, p. 1313, APPROVING CLASS C BEER PERMIT AND RES. 79-510, p. 1314, SUNDAY SALES PERMIT FOR DRUG FAIR INC. dba DRUG FAIR f14, 2425 Muscatine Avenue. Resolutions, Book 59: RES. 79-511, p. 1315, ADOPTING SUPPLEMENT NUMBER TWO TO THE CODE OF ORDINANCES. RES. 79-512, p. 1316, ACCEPTING THE BRIDGE IMPROVEMENT PROGRAM, by Concrete Treatments of Iowa. RES. 79-513, p. 1317, ACCEPTING THE COURT STREET AND MUSCATINE AVENUE CULVERT PROJECT, by United Contractors, Inc. RES. 79-514, p. 1318, ACCEPTING THE NEIGHBORHOOD SITE IMPROVEMENTS - ASPHALT OVERLAY PROGRAM, by L.L. Pelling Co. Correspondence: Letter from Eric Schwarz, representing Eagle Discount Supermarket, re amending the sign ordinance, referred to the Planning and Zoning Comm, for reply. Letter from Iowa City Kickers Soccer Club inviting Councilmembers to attend events, no reply necessary. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Moved by Balmer, seconded by Roberts, to set a public hearing on November 13, 1979, on the vacation of the right-of-way of Grant Court between Grant Street and Rundell Street. Motion carried unanimously, 7/0, Moved by Roberts, seconded by Balmer, to set a public hearing on November 13, 1979, on the vacation of the right-of-way of Fifth Avenue north of F Street to Muscatine Avenue. Motion carried unanimously, 7/0. IIICROFILMED BY JORM MICROLAB CE DAN RAP In S•DES rIO 1MCS Council Activities October 30, 1979 Page 2 P & Z recommendation re the approval of the final plat of the resubdivision of Lot 90 Ty'n Cae, Part 2, noted. Moved by deProsse, seconded by Erdahl, that the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed by suspended, that the first consideration be waived, and that the ORDINANCE AMENDING THE FINAL PAD PLAN OF TY'N CAE, PARTS 1 AND 2, be given the second consideration at this time. Affirmative roll call vote to waive first consideration unanimous, 7/0, all Councilmembers present. Affiramtive roll call vote for second vote for passage unanimous, 7/0, all Councilmembers present. John Suchomel, 330h N. Lucas, reported on concern over numbers of broken beer bottles on Iowa Ave. on the week -end. Robert Morris, appeared regarding Woodfield's, questioning what counter -action Council had planned to the opening of the tavern. Atty. Ryan stated that the State Liquor Control Board had set a hearing on November 29th, and she stated the City's position re this action. Mayor Vevera announced the following vacancies: one unexpired term ending October 26, 1982, for Bd. of Electrical Examiners and Appeals; two vacancies (one, a representative of the public and one journeyman plumber) for two-year terms expiring December 31, 1981, for Bd. of Examiners of Plumbers; one unexpired term ending May 1, 1982, on the Housing Comm.; one vacancy for a three-year term ending December 31, 1982, for Senior Center Comm. The above appointments will be filled at the December 4, 1979, City Council meeting. Moved by Balmer, seconded by Roberts, to appoint Jack 1. Young, 1720 Muscatine Avenue, as a public representative, to the Bd. of Electrical Examiners and Appeals for a four-year term expiring October 26, 1983. Motion carried unanimously. Neuhauser suggested that Council discuss the matter re drainage on Spruce Street, & recommended following the Dir. of Public Works' recommendation to install 18" pipe, using block grant monies from the Ralston Creek Project. Several Councilmembers objected. Staff will schedule discussion at informal session on 11/5. City Mgr. Berlin called attention to the ordinance distributed which would amend Chapter 17, Housing Code by suspending enforcement of the requirements for storm windows and doors until 11/1/80. Council will consider it at the next meeting, as it was not posted with the agenda items. He also called attention to the letter from the Chamber of Commerce asking for Council support in communicating with the Interstate Commerce Commission in regard to the need of maintaining good rail service in the Iowa City area. Berlin suggested a letter be written, also that the Council Legislative Committee discuss the matter with area legislators. There were no objections. Moved by Balmer, seconded by Roberts, to adopt RES. 79-515, Bk. 59, p. 1319, SETTING A BID DATE OF NOVEMBER 20, 1979, FOR "THE MODULAR BUILDING RENOVATION AT THE IOWA CITY SERVICE CENTER". Affirmative roll call vote unanimous, 7/0, all Councilmembers present. r.. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DE, ❑OIH[s L' Council Activities October 30, 1979 Page 3 Moved by deProsse, seconded by Neuhauser, to adopt RES. 79-516, Bk. 59, p. 1320, SUPPORTING STATE LEGISLATION TO REGULATE THE TRANSPORTATION OF RADIOACTIVE MATERIALS IN THE STATE OF IOWA. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Linda Manuel commented on concerns of Department of Environmental Quality. Moved by Balmer, seconded by Roberts, to adopt RES. 79-517, Bk. 59, p. 1321, DIRECTING THE DELIVERY OF CONSTRUCTION WARRANTS IN PAYMENT OF CONTRACT, to Metro Pavers for work completed on 1979 BDI Second Addition Improvements Project. Moved by Balmer, seconded by Perret, that the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed by suspended, that the first and second consideration and vote be waived, and the ORDINANCE, 79-2977, Bk. 16, pp. 1-5, AMENDING ORDINANCE NO. 78-2891 (CHAPTER 17 OF THE CODE OF ORDINANCES, HOUSING CODE) re ceiling heights, handrails, guardrails, faucet installations, and liqht switches be voted upon for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Moved by Balmer, seconded by Perret, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Moved ,by Balmer, seconded by Roberts, to adjourn 8:05 P.M. Motion carried unanimously. ROBERT A..VEVERA, MA OR ABBIE STOLFUS, CITY CLERK j I MICROFILMED BY JORM MICROLAB CUM RAPIDS•DES 1101MfS MINUTES OF OFFICIAL ACTIONS OF COUNCIL - 10/30/79 The cost of publishing the following proceed- ings & claims is $ Cumulative cost for this calendar year for said publication is wP.M. atthe �Civic uCenter reMayorgVevera3presiding. Councilmembers present: Balmer, deProsse, Erdahl, Neuhauser, Perret (7:40 P.M.), Roberts, Vevera. Absent: None. Jane Jakobsen, Vice chairperson of the Planning and Zoning Comm., gave a clarification of their vote re the use of the northern part of 5th Avenue as a park, as stated in the last paragraph on page 3 of the Planning and Zoning minutes of October 18, 1979. Councilmember Perret arrived, 7:40 P.M. Moved by Neuhauser, seconded by Balmer, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted, as presented. rovOf Official Councilpmtga, 10/16/79, subject to correction, as recommended by City Clerk. Minutes of Boards and Commissions: P & Z Comm. - 10/15/79 & 10/18/79; Bd. of Library Trustees - 9/21/79. Permit Resolutions, Book 59, as recommended by the City Clerk. RES. 79-507, p. 1311, APPROVING CLASS B BEER PERMIT FOR JOSEPH MOMBERG dba IOWA CITY MAID-RITE, 630 Iowa Avenue. RES. 79-508, P. 1312, APPROVING CLASS C LIQUOR LICENSE FOR RICHARD BARTHOLOMEW dba BART'S PLACE, 826 South Clinton St. RES. 79-509, p. 1313, APPROVING CLASS C BEER PERMIT AND RES. 79-510, p. 1314, SUNDAY SALES PERMIT FOR DRUG FAIR N4, 2425 Muscatine Avenue. 1315,RAD ADOPTING sSUPPLEMENT NUMBER TW0Book 59: RES.511TO THE CODE OF ORDINANCES. RES. 79-512, p. 1316, ACCEPTING THE BRIDGE IMPROVEMENT PROGRAM, by Concrete Treatments of Iowa. RES. 79-513, p. 1317, ACCEPTING THE COURT STREET AND MUSCATINE AVENUE CULVERT PROJECT, by United Contractors, Inc. RES. 79-514, P. 1318, ACCEPTING THE NEIGHBORHOOD SITE IMPROVEMENTS - ASPHALT OVERLAY PROGRAM, by L. L. Pelting Co. Correspondence: Letter from Eric Schwarz, representing Eagle Discount Supermarket, re amending the sign ordinance, referred to the Planning and Zoning Comm. for reply. Letter from Iowa City Kickers Soccer MICROFILMED BY JORM MICROLAB CEDAR RAHDS•DES '10111[S Official Actions Club inviting Councilmembers to attend events, Octcber 30, 1979 no reply necessary. Paqe 2 Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Moved by Balmer, seconded by Roberts, to set a public hearing on November 13, 1979, on the vacation of the right-of-way of Grant Court between Grant Street and Rundell Street. Motion carried unanimously, 7/0. Moved by Roberts, seconded by Balmer, to set a public hearing on November 13, 1979, on the vacation of the right-of-way of Fifth Avenue north of F Street to Muscatine Avenue. Motion carried unanimously, 7/0. P & Z recommendation re the approval of the final plat of the resubdivision of Lot 90 Ty'n Cae, Part 2, noted. Moved by deProsse, seconded by Erdahl, that the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed by suspended, that the first consideration be waived, and that the ORDINANCE AMENDING THE FINAL PAD PLAN OF TY'N,CAE, PARTS 1 AND 2, be given the second consideration at this time. Affirmative roll call vote to waive first consideration unanimous, 7/0, all Councilmembers present. Affiramtive roll call vote for second vote for passage unanimous, 7/0, all Councilmembers present. John Suchomel, 330k N. Lucas, reported on concern over numbers of broken beer bottles on Iowa Ave. on the week -end. Robert Morris, appeared regarding Woodfield's, questioning what counter- action Council had planned to the opening of the tavern. Atty. Ryan stated that the State Liquor Control Board had set a hearing on November 29th, and she stated the City's position re this action. Mayor Vevera announced the following vacancies; one unexpired term ending October 26, 1982, for Bd. of Electrical Examiners and.Appeals; two vacancies (one, a representative of the public and one journeyman plumber) for two-year terms expiring December 31, 1981, for Bd. of Examiners of Plumbers; one unexpired term ending May 1, 1982, on the Housing Comm.; one vacancy for a three-year term ending December 31, 1982, for Senior Center Comm. The above appointments will be filled at the December 4, 1979, City Council meeting. Moved by Balmer, seconded by Roberts, to appoint Jack I. Young, 1720 Muscatine Avenue, as a MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•Dr,, t10 RIrS official Actions October 30, 1970 Page 3 FUM public representative, to the Bd. of Electrical Examiners and Appeals for a four-year term expiring October 26, 1983. Motion carried unanimously. Neuhauser suggested that Council discuss the matter re drainage on Spruce Street. Staff will schedule discussion at informal session on 11/5. City Mgr. Berlin called attention to the ordinance distributed which would amend Chapter 17, Housing Code by suspending enforcement of the requirements for storm windows and doors until 11/1/80. Council will consider it at the next meeting. He also called attention to the letter from the Chamber of Commerce asking for Council support in communicating with the Interstate Commerce Commission in regard to the need of maintaining goad rail service in the Iowa City area. Berlin suggested a letter be written, also that the Council Legislative Committee discuss the matter with area legislators. There were no objections. Moved by Balmer, seconded by Roberts, to adopt RES. 79-515, Bk. 59, p. 1319, SETTING A BID DATE OF NOVEMBER 20, 1979, FOR "THE MODULAR BUILDING RENOVATION AT THE IOWA CITY SERVICE CENTER". Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Moved by deProsse, seconded by Neuhauser, to adopt RES. 79-516, Bk. 59, p. 1320, SUPPORTING STATE LEGISLATION TO REGULATE THE TRANSPORTATION OF RADIOACTIVE MATERIALS IN THE STATE OF IOWA. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Moved by Balmer, seconded by Roberts, to adopt RES. 79-517, Bk. 59, p. 1321, DIRECTING THE DELIVERY OF CONSTRUCTION WARRANTS IN PAYMENT OF CONTRACT, to Metro Pavers for work completed on 1979 BOI Second Addition Improvements Project. Moved by Balmer, seconded by Perret, that the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed by suspended, that the first and second consideration and vote be waived, and the ORDINANCE 79-2977, Bk. 16, pp. 1-5, AMENDING ORDINANCE NO. 78-2891 (CHAPTER 17 OF THE CODE OF ORDINANCES, HOUSING CODE) re ceiling heights, handrails, guardrails, faucet installations, and light switches be voted upon for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Moved by Balmer, MICROFILMED BY JORM MICROLAB U. BAR RAPT DS- Dr' 110 1urS Official Actions seconded by Perret, that the ordinance be finally October 30, 1979 adopted at this time. Affirmative roll call vote Page 9 unanimous, 7/0, all Councilmembers present. Moved by Balmer, seconded by Roberts, to adjourn 8:05 P.M. Motion carried unanimously. A more complete description of Council activities is on f.'e in the office of the City Clerk. s/ROBERT A. VEVERA, MAYOR s/ABBIE STOLFUS, CITY CLERK Submitted n 11/2/79 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DEs '10IRES INFORMAL COUNCIL DISCUSSION OCTOBER 29, 1979 INFORMAL COUNCIL DISCUSSION: October 22, 1979, 1:30 P.M., Conference Room at the Civic Center. Mayor Robert Vevera presiding. COUNCILMEMBERS PRESENT: Balmer, deProsse (1:50 PM), Erdahl, Neuhauser, Perret (1:35 PM), Roberts, Vevera. STAFFMEMBERS PRESENT: Berlin, Stolfus, Hellin;. Others present for certain discussions, as noted. TAPE-RECORDED: Reel N79-27, Side 2, W/375 -End, and 79-28, Side 1, W/1-311. APPLICATIONS TO PLANNING AND ZONING Boothroy, Seydel present W/375-400 VacationsR=O-W Grant Court /Fifth Ave. Public ging on vacation set for 11/13, public hearing on disposition will be set later. Plastino memo re utilities mentioned. Neuhauser advised that L. Lafore,owns property west and south of the creek and has an ease- ment on the r -o -w in William White Blvd. area. Seydel reported that the easement was not recorded. Councilman Perret arrived, 1:35 PM. ResubLot 90 T 'n Cae, Final Plat First const % on will be given, resolutions necessary will be ready for the next meeting when 2nd and final consideration of the ordinance is given. AGENDA AND COUNCIL BUSINESS CC tt 400-450 I. City Mgr. Berlin out ined the project for repair of� l�e/r807r$5,500, and advised that there was no guarantee that it would stop all the leaking. There were no objections from Council. 2. Mayor Vevera questioned if the same plan would be used for the modular project: Berlin answered that it would, but the City would be the general contractor, and sub -contract the work. 3. Neuhauser stated that she was opposed to taking any action regarding Mrs. Kindl's house. Seydel advised of contacts he had made. Could (Councilwoman deProsse arrived, 1:50 PM.) Council on Aging contact? 4. Berlin advised that staff will discuss the petition re challenge of Housing Appeals Board decision re 611 N. Johnson (Rhodes), at 2:15 PM. 5. Berlin asked if Council had any objections to having an informal session on November 12th which is a holiday, if there is any business. There were no objections. 6. Also, previously Council has not held a meeting the Tues. after the Thanksgiving vacation, as there is no time to get out an agenda. A majority of Councilmembers agreed to cancel Nov. 27th meeting. 7. Berlin called attention to a request from Wes Fotsch who questioned if two diagonal brick strips would have to be put back in with the sidewalk on their corner, College/Dubuque. After discussion, the majority agreed that he would not have to replace the brick. 8. Clerl; Stolfus advised Councilmembers to bring in their Municipal Codes so that Supplement N1 could be inserted. HOUSING CODE AMENDMENTS AND PENDING LITIGATION 450 -End Kucharzak, Steinbach, Cook, Ryan, Seydel present. Tapp. 79-28 Robert Johnson presented alternative language for Ord. on amendments. Side 1 W/1 - and outlined problems in compliance re storm windows for Town & Campus W/1-120 Apts. Council discussed time period for compliance. This issue has MICROFILMED BY JORM MICROLAB C.EOAR RAP IDS- D[s R01MCS Page 2 Informal Council October 22, 1979 been referred to Resources Conservation Coma. for consideration of energy benefits. Citizen input on amendments can he discussed at a series of meetings held by the Housing Commission with apartment groups and tenant groups and citizens. Strong community support is needed to pressure the State legislature to change the State code. Departmental procedure re inspection was reviewed. Chairperson of the Housing Comm. Diane Klaus presented concerns of the Commission. Rules will be suspended and three readings of the ordinance given. Council will await RCC study before acting on Ord. amendment re storm windows. The petition re Appeals Board decision on Rhodes will be withdrawn. VANDALISM VIDEO TAPE Miller present. Council adjourned to the Council Chambers to view the Vandalism Video Tape produced by United Action for Youth. ANNUAL FINANCIAL REPORT Vitosh; Dave Johansen from McGladreys present. 119-196 Vitosh called attention to the report presented, and discussed the comments from the auditors. Council discussed delegation of a person who would have responsibility to monitor compliance with grant procedures, deciding to discuss the matter during budget discussions. 22% of City's total receipts are from government grants. Johansen stated that the State Auditor had requested comments on 7 particular items. The auditors noted compliance with the sample items audited. A status report on the insurance problem will be sent to Council later. ADDITIONAL OFFICE SPACE Kraft, Ryan, Hayeki present. 196-295 Berlin advised tat the memo dealt with a short-term alternative for the shortage of space. Shortage of space was discussed at last budget time, but no money was allocated. Council would like to see a presentation of long-term. alternatives. Hayek stated that there are advantages and disad- vantages of being in the Civic Center, and they were just trying to cooperate with the other departments. deProsse said that Council had not given direction to negotiate for space. A space study was done when the Joint Law Enforcement building .was being planned. Staff will prepare alternatives for Council consideration. Berlin stated that a long-term solution would probably depend on a bond issue. APPOINTMENT TO BOARD OF ELECTRICAL EXAMINERS There were no o Jections to t e 'appointment of Jack I. Young. EXECUTIVE SESSION Moved by deProsoe, seconded by Erdahl to adjourn to executive session for discussion for an update on Collective Bargaining with Fire Union under Sec. 9.3. Affirmative roll call vote unanimous, all Councilmembers present, 4:15 P.M. Tape Recorded, Reel N15, Side 1, 2287. Dir. Brown reported. Moved by Erdahl, seconded by Perret to adjourn, 4:30 P.M. Motion carried unanimously. MICROFILMED BY JORM MICROLAB CEnmR RAPiDs.nEs �101u Es W MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION TUESDAY, OCTOBER 16, 1979 4:30 P.M. CIVIC CENTER CONFERENCE ROOM RECOMMENDATIONS TO CITY COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER AND STAFF: None. OTHER RECOMMENDATIONS: Initial endorsement of proposed changes in Hawkeye channel lineup. COMMISSION MEMBERS PRESENT: Terry, Washburn, Madson, Eskin, Pepper STAFF PRESENT: Shaffer, Helling, Tiffany OTHERS PRESENT: Schrader, Daily Iowan, Bill Blough, Evd Dahm, Al Hood of Hawkeye Cable Vision MEETING CALLED TO ORDER Meeting called to order at 4:35 p.m. MINUTES Moved by Terry, seconded by Madson to approve minutes of September 19th meeting. Minutes were approved, 5-0. ANNOUNCEMENTS Pepper updated status of the 1934 Communications Act rewrite in Congress. Pepper stated the two committees working on the rewrites are still in process and nothing definite can be determined yet. Madson brought up article that appeared in Press Citizen by Mr. Bissell on the the Communications Act rewrite. Pepper stated purpose of article was to make people aware of potential issues in the rewrite so that if anything does occur people will have been forewarned and if necessary will be ready to act. Terry announced he is the new chairperson of the Vandalism Committee. The Committee will be contacting BTS soon for assistance in potential access program planning. Terry also stated presentation to Rotary Club involving cable and Broadband Telecommunications Commission information went well. REPORT FROM HAWKEYE CABLEVISION Blough introduced new employee Mr. Al Hood, Chief Engineer for Hawkeye, Blough reported FAA approval of proposed tower site location. Hawkeye has applied to Planning Bad Zoning Commission and the Board of Adjustment for "exception" so that the tower may be located northwest of the property MICROFILMED BY JORIV MICROLAB CEDAR RA DS•DES MONIES al io \ MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION TUESDAY, OCTOBER 16, 1979 Page 2 being developed by Hy -Vee on Highway 1 North. Public hearing is set for November 7, 4:30 p.m., Civic Center Conference Room. Alternative locations for the tower site have been considered. Going to one of these locations would mean a delay in time and service to the community. Hawkeye office building plans have been finalized and bids are out. It is believed the specific hub site location will be determined in November of 1979. Mr. Jim Cottingham is the new Western Operations Manager (the new immediate supervisor of Mr. Blough). Mr. Van Volkenberg is now head of construction in the region including Iowa City. It is hoped Iowa City will be given top priority. Local Origination Director for Hawkeye is Karen Kalergis. Starting date is yet to be determined, but will start on part-time basis soon. REPORT FROM SPECIALIST Shaffer passed out 1979 Boards & Commissions Annual Report; City Council March 1, 1980, that Hawkeye had started the necessary planning memo sent out by specialist announcing new cable system activationdatedate of zoning an process and that Hawkeye may hire their own construction crews d build the Iowa City cable system; articles on the Madison, Wisconsin and Spokane, Washington, City Goverment Access Channels, Upon looking at the City Council memo Madson asked Blough if finding construction crews was a big problem. Blough confirmed finding necessary labor was a problem. Specialist continued with report on progress of access rules and funding Policies development. Since new activation date is March 1, 1980 it was believed more time could be taken in deliberating these very important foundations. Shaffer stated first draft of City Government Access Channel Rules is completed and will ready for distribution by next BTC meeting. Shaffer reported two books he is compiling for public access users will be placed in pubic library within two weeks. Approximately 55 pages long, each will contain essentials of video production (scripting, camera work, microphone techniques, etc.), editing, engineering, video term glossaries, etc.. The BTS Goals and Objectives will be completed by next BTC meeting. Specialist is spending time researching two way cable technology, visiting more community members and developing a survey for City departments that will help determine the potential needs for and uses of the City Government Access Channel. Specialist reported drafting an introductory letter to be sent to many community organizations. Purpose of letter is to initiate contact so presentation and visitation dates to expand on public access channel and the applications and uses pertinent to each organization and individual can be established. MICROFILMED BY JORM MICROLAB CEDAR RAHDS•0ES 1101nES MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION TUESDAY, OCTOBER 16, 1979 Page 3 BTC agreed this was worth while. Pepper asked if Local Origination Director would be hired soon enough to participate in these presentations. Blough indicated this might be possible. BTS inquired if access equipment would arrive in December or January. Blough indicated that was correct. THE CONSIDERATION OF BTC GOALS AND OBJECTIVE Moved by Terry, seconded by Eskin that BTC skip consideration of BTC Goals and Objectives until next meeting and proceed to following item on agenda because of time considerations. Unanimously approved, 5-0. CHANNEL LINEUP Specialist passed out original and proposed Hawkeye Cable channel lineups. Pepper summarized changes in channel lineup. There have been a snumber of channel location shifts. The real additions from the original j channel lineup are: International News Service (Channel 3); a New York 1 Stock Exchange information service (Channel 8); a second HBO package of G and PG movies called Take -Two (Channel 13); full-time WTBS Atlanta (formerly WTCG night programming only, Channel 17); SPN (Satellite Programming Network) with 100 hours a week of children's programming, sports, entertainment, etc., (Channel 24); C -Span which is congressional coverage (Channel 28); ESPN (Entertainment Sports Programming Network) which is 24 hours a day of sports (Channel 22); Nickelodeon, a children's programming package (Channel 34) and color bars have been added on Channel 35 for color home adjustment and system test purposes. The service deletions consist of WSNS (Chicago, Channel 44) which is being sold and turned into a pay movie channel; also KCCI and WHO from Des Moines are deleted because the Hawkeye tower will not capable of picking j up those signals. Madson brought up that in order for cable TV to be financially successful in Iowa City somthing like the White Sox (offered by WSNS) is necessary. Blough agreed and stated all alternatives are being scrutinized to see if Sox can be picked up any other way. In addition, other sports packages 1 such as ESPN are now being offered. Madson asked if other changes might occur by the time the cable system is activated. Blough stated other changes are possible. Madson asked if two HBO package offerings is a usual occurance and if in fact there are four leased access channels available as opposed to six originally proposed. Blough said two HBO packages is unusual and is currently being test marketed by ATC. Blough and Pepper also said if additional channels become necessary some of the present service offerings could be piggy backed to clear channel space. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES t101f1E5 MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION TUESDAY, OCTOBER 16, 1979 Page 4 Eskin asked if Hawkeye was still going to promote and support access as they had professed at the franchising meetings. Blough and Dahm responded that Hawkeye's support and promotion of access is and will be very strong - and that is a guarantee from Slough. Washburn asked for Shaffer's recommendations on proposed channel lineup. Shaffer said the new lineup offers many additional services, and in fact almost all available services obtainable at this time. In addition, all access channels have been retained and remain intact, which is also an important consideration. In all it is a channel lineup to be commended. Terry moved and Madson seconded that the proposed Hawkeye channel lineup be endorsed by the BTC. Uanimously endorsed, 5-0. NEW BUSINESS Terry asked if the BTC should attempt to let Board of Adjustments (board considering Hawkeyes "exception" for tower sight) know what the BTC has found out so all considerations could be weighed by the Board of Adjustments. Each Commission member stated their feelings on this matter. It was a letter which would bed circulated t ecidea call BTC members. ommittee would bePepper appointedformed to tMadson and Es kin to the subcommittee. An agreed upon copy will be sent to Chairperson of Board of Adjustments and to Mr. Boothroy. Eskin and Madson will attend i Board of Adjustment public hearing November 7th. Terry asked if landlords would be contacted before their buildings would be wired with cable. Slough and Dahm said there would have to be a signed contract for each apartment building before they are wired. Slough said landlords will probably be charged for pre -wiring and the $15 installation fee would be charged to tenant. It was proposed this discussion be continued at next meeting. Next BTC meeting is Tuesday, November 20th, 4:30 p.m. in the Civic Center Conference Room. ADJOURN Terry moved to adjourn. Eskin seconded. Unanimously approved, adjournment at 6:30 p.m. Respect ully submitted, // William Drew Shaffer Broadband Telecommunications Specialist FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES M MINUTES COMMITTEE ON COMMUNITY NEEDS OCTOBER 31, 1979 -- 12:00 NOON RECREATION CENTER -- MEETING ROOM A MNM111i11S PliliSIiNT: Swisher, Amidon, Ihlll, Pocina, Bonney, (Barker, Clark, Barfuss, McCormick, ,Johnson, Haldeman (12:30), Horton MEMBERS ABSENT: Owens STAFF PRESENT: Milkman, Wilkinson, Ilencin, Sandro, Knight, Flaherty, Steinbach RECOMMENDATIONS TO CITY COUNCIL: I. That staff be instructed to prepare a press release emphasizing the positive things that have been done with Community Development Block Grant funds. SUMMARY OF: DISCUSSION: Chairperson Swisher called the meeting to order and called for consideration of the minutes of the October 3, 1979, meeting. Clark moved, and Amidon seconded, that the minutes be approved as circulated. Motion carried unanimously. Preliminary Review of 2nd Year Small Cities Application: Mike Flaherty, Planner/Program Analyst, presented a handout showing the progr:mi elements and charts showing a breakdown of costs for the Small Cities program I'or a three year period. Ile explained that HUD requires that a public hearing he held to gather citizen input regarding the spending of the money, and further explained that the funds have already been planned for the 2nd year and that the public hearing will he held to explain the proposed program to interested citizens. The public hearing will be held on November 28. Swisher said he would organize some radio publicity for the public hearing. (copy of handout attached) Johnson stated that he felt that the staff involved with the Small Cities project has done a good job in working with the property owners regarding, the program, which is running very smoothly. McCormick stated that she had heard some very negative comments regarding thv 'ipouly. Abuse program and the funding for the program. After some discussion, IlalI mnvad and Johnson seconded that staff be instructed to prepare a press relonse emphasizing, the positive things that have been done with Community Development Block Grant funds, Motion carried unanimously. t. Bus Tour to Review Housing Code Enforcement Program: r I Terry Steinbach, Senior (lousing Inspector, accompanied the Committee on the hits tour to 912 E. Davenport, 320-322 .Johnson, 504 Capitol, and 410 Madison. Ilr. explained the current status of each dwelling and answered questions presontod by Committee members. 0 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIORIES j I I I 1 i i f i. i I � CunuoiI loc un Cemmun i I y Needs October 31, 1979 Page 2 Committee members were particularly concerned that the Code continue to be enforced equitably. They suggested that where home owners (such as at 912 E. Davenport or 410 Madison) were unwilling to communicate with City officials, an effort should be made to get personal contacts through the Council on Aging or friends of the person concerned. The Committee also felt that it was important to continue the systematic Housing Code Enforcement program if possible, after CDBC funding for the program ends June 30, 1980. There being no further business, the meeting adjourned. Prepared by ��rc - �( %064141' Sandra Wilkinson, PPD Secretary MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES SMALL CITIES PROGRAM LOWLR RALSTON CROEK NIIGHBORHOOD PROGRAPROGRA-ENTS I. ACQUISITION 2. RELOCATION 3• DEMOLITION AND CLEARANCE 4• RALSTON CREEK CHANNEL IMPROVEMENTS 5• LAND ASSEMBLAGE -DISPOSITION 6• HOUSING REHABILITATION AND SITE LOCATION 7• PROGRAM ADMINISTRATION MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 11016ES LOWER RALSTON CREEK SMALL CITIES PROGRAM 3 YEAR PROJECT COST SUMMARY Rehabilitat $50,000 Demolition $75,000 AcquisitionI Ralston Creek $630,000 improvements $785,000 Adminis- tration $272,000 Relocation , $188,000 Total Program CosL , (note: Disposition costs x2,000 000 Of $10,000 to be paid through Program inr:r,nu ) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIRES LOWER RALSTON CREEK SMALL CITIES PROGRAM 1st YEAR FY 80 Relocation $100,000 Administration 7 Acquisition $90,000 , $340,000 Total 1st Year Cost $630,000 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIMES _ CREEH 1 1 1 CITIES PROGRAM 2nd YEAR 1 � II i I i LOWER RALSTON CREEH SMALL CITIES PROGRAM 2nd YEAR FY 81 Relocation $88,000 Demolition_ $75,000 Ralston Creek improvements $232,000 Acquisition $290,000 Administration $90,000 Total 2nd Year Cost 775,000 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES MINUTES IOWA CITY PLANNING E ZONING COMMISSION NOVEMBER 1, 1979 __ 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Lundquist, Kammermeyer, Vetter, Jakobsen, Blum MEMBERS ABSENT: Lehman, Ogesen STAFF PRESENT: Boothroy, Wilkinson, Ryan, Seydel RECOMMENDATIONS TO THE CITY COUNCIL: , That the Of north 181 f et 1 northeast corner gof the eintersectioneIf West Benton Streetof a parcel ofdandcWestgaat tetStreet from RIA to R3 be denied. 1. UESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: at staff nce d in 1 That ordinanceltoaalloweapfaciaesign tosextendng a aboveothebroofmlineeof to the commercial building in a C2 zoning area. 2. That staff assistance from Legal be provided in outlining the step-by-step procedures to be followed in amending the Comprehensive Plan. 3. That staff assistance in the form Of a Staff Report be provided to research the Possibility of rezoning the South Gilbert area as defined by the Rock Island Railroad tracks to th the north. e south, the River, Gilbert Court, and U.S. 6 Bypass to SUMMARY OF DISCUSSION AND ACTION TAKEN; Vice Chairperson Jakobsen called the meeting to order and asked if anyone present wished to discuss any item not indluded on the agenda. No one responded. She then called for consideration of the minutes of the meetings of October 4, October 11 (special meeting), October 15 (special meeting), and October 18, 1979. There being no additions or corrections to the minutes of October 4, October 11, Of and October 1be 5, they were approved as circulated. Jakobsen asked that the minutes the 0last osentencecshould eread d as "Mot on fa(1) In the last paragraph in favor" , with Kammermer ndaJakobsenction )� and (2) A sentence being added as follows: 'The negative votes did not imply that this was an improper use of the 5th Avenue right that the Commissioners did not want to make an y recommendation no further corrections, the minutes of the October 18 meeting were but did reflect at all," Mara being amended. approved as Chairperson Blum arrived to preside. Public the th 181 eet of a RIA to astscornernoffthezinte�sactionrof WestfBenton Streeteand located the no he R3. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES C2119, Planning and Zoning Commission November 1, 1979 Page 2 Blum opened the floor for discussion from the audience. Bud Gode, 918 Estron Street, indicated that he was under the impression that staff had okayed the drainage problem in the area and the filling of the ditch. He explained that upon talking with the Director of Public Works and the City Engineer he found that neither of them were aware of this recommendation. He further indicated that he thought that a private developer had already purchased this land but had been unable to determine the name of the developer. Jakobsen explained that the ditch was not on the property at all. Boothroy further explained that staff has suggested that the City take special care regarding the drainage problem and that some improvements would be done. He also explained that the City has an option to purchase this property and is requesting the rezoning. Blum indicated that the agreement between University Baptist Church and the City states that the purchaser is to seek the rezoning and that if the rezoning is denied the City will not have an interest in the property. Mr. Gode further explained that he felt that this area of the City has already absorbed its share of low income housing and feels that it should be spread throughout the City and not concentrated in one area. Valda Gebhart, 8 Westgate Circle, presented a petition and photos of the area showing the density of the area, as well as the children playing and the parking problem. She asked that these photos be made a part of the record along with the petition. (Petition attached, photos on file in the Department of Planning B Program Development.) Paul Hoherz, Wheaton Road, presented a petition, duly notarized, from the adjacent property owners who are against the rezoning. In answer to his questions about the differences in density of various zones, Commissioners explained that an area is not always developed at the highest density that is allowed but is at a lower density much of the time. Mr. Hoherz also asked why the request for rezoning in 1972 was turned down. Blum stated that the request was withdrawn by the applicant but that staff had at that time also recommended approval of the rezoning. Another concern raised by Mr. Hoherz was the major sewer line running northeast to southwest through the property. Mr. Seydel, Housing Coordinator, explained that there is a 1211 sewer on the property but that the property was still developable with open space and parking planned for this area. (Petition filed in City Clerk's Office 11/5/79, copy attached.) Lyle Seydel, Housing Coordinator, stated that he would like to speak first as 11 private citizen. He stated that he felt that the City has a great responsibility on its shoulders and that we cannot allow agricultural land to become residential. He also stated that he felt that we are going to have to learn to live closer together and to share common areas. As a City staff member, he stated that he felt that the rezoning request was logical and sensible. Ms. Gebhart stated that she understood the need for conserving our resources but asked why this particular area was being asked to allow more development. She felt that some other area that was not as densely populated should be considered. Jean Myers, 4 Westgate, stated that hers would be the first basement to fill with water if further development occurs. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110IIIES Planning and Zoning Commission November 1, 1979 Page 3 Kammermeyer stated that he would probably vote against the rezoning because he felt there was no guarantee that the City plan and public housing will come to completion. He further stated that if the City plan fails it is reasonable to think that a private developer would not have to meet the requirements for storm water management. Blum explained that he didn't see any evidence that the Comprehensive Plan was in error regarding this area. He further explained that he didn1t see any better alternative than the R3 zoning but that he didn't like the context in which it is being sought. lie asked if there was any way to request that the City get together with the land owners and come back with a plan that would allow the Commission to review the solutions of the problems (drainage, traffic). He also asked about the possibility of an agreement by which the whole parcel is rezoned with an easement for the church. After some further discussion, Blum called for approval of the rezoning of the north 181 feet of a parcel of land located at the northeast corner of the intersection of West Benton Street and Westgate Street from R1A to R3. The rezoning was denied by a vote of 0-5 (with all Commissioners voting against). Jakobsen asked that the minutes show that there was great concern -about the water Problems. Blum stated that he would have preferred to make an effort to resolve the concerns of the Commissioners rather than to send a negative vote to Council, Blum explained to the audience that the denial of the rezoning by the Commission would require an extraordinary majority of the City Council for rezoning, Blum stated that he would like to respond to a letter to the Editor which appeared in the Press Citizen regarding the roll of the planning staff and the Planning and Zoning Commission. He explained that the planning staff has been working on the new zoning ordinance and that the Planning and Zoning Commission has Caen meeting regularly in order to review sections as they are written (this was in contradiction to the statement relating to the fact that the staff has done nothing on the now zoning ordinance in the lh years since the adoption of the Comprehensive Plan), Ile further explained that the last vacancy on the Commission had to be advertised twice before it was filled (this was also in conflict to the statement relating to the reappointment of Commissioners and the lack of appointment of new people to the Commission). Blum then turned the meeting back over to Vice Chairperson Jakobsen who presided at the remainder of the meeting, Public discussion of an ordinance amending Sections 8.10.3A.8, .47 and 8.10.8.1E, and adding Sections 8.10.3A.64C and 8.10.8.4 to Appendix A of the Code of Ordinances of Iowa City, Iowa, providing a definition for Rooming House and regulating its permitted use. A new draft of this amendment was distributed to the Commissioners. It was the consensus of the Commission that action on this item be deferred until the next meeting. MICROFILMED BY JORM MICRO(.AB CEDAR RAPIDS -DES MOINES i Planning and Zoning Commission November 1, 1979 Page 4 A request by Eagle Discount Supermarket re: a possible amendment to the sign ordinance. Boothroy explained that this item is going before the Board of Adjustment at their November 7 meeting. The consensus of the Commission was that staff assistance be provided in researching a possible amendment to the Sign ordinance to allow a facia sign to extend above the roof line of a commercial building in a C2 zoning area. a Discussion of Jim Knapp's request for rezoning property at 320 Second Street (west of Quincy Square) from M1 to C2. Boothroy pointed out that this would require an amendment in the Comprehensive Plan. The consensus of the Commission was that staff assistance from Legal be provided in outlining the step-by-step procedures to be followed in amending the Comprehensive Plan; and further that staff assistance in the form of a Staff Report be provided to research the possibility of rezoning the South Gilbert area as defined by the Rock Island Railroad tracks to the south, the River, Gilbert Court, and U.S. 6 Bypass to the north. There being no further business, the -meeting was adjourned. Prepared by,:�-4r,Ni� i sandre S. 1 inson, PP ecretary i Approved by Joh mermeer, $ZmyComm ss ones MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES Ido RIES PETITION We, the undersigned, do hereby state that we are the owners of the property directly opposite the property on Westgate Street, owned by University Baptist Church, which is proposed for rezoning from RIA to R3. In accordance with 5 414.5 of the Code of Iowa and 5 8.10.32.B of the Code of Ordinances of Iowa City, we hereby protest the proposed rezoning and understand that each rezoning shall not become effective except by a i favorable vote of three-fourths of the members of the City Council. STATE OF IOWA ) JOHNSON COUNTY 55 On this day of�orsai 1979 before me, the undersigned, a Not�('y Public I1nt and State l I appearedQ i,,,t�Jn.1 ub11 �0,,d/ to me known to be thepidentical persons: named n and who executed the within and foregoing instrument and acknowledged that they executed the same as their voluntary act and deed. Notar4anState n an or said Count MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MDIRES i - PETITION We, the undersigned, do hereby state that we are the owners of the property directly opposite the property on Westgate Street, owned by University Baptist Church, which is proposed for rezoning from R1A to R3. In accordance with 5 414.5 of the Code of Iowa and 5 8.10.32.B of the Code of Ordinances of Iowa City, we hereby protest the proposed rezoning and understand that each rezoning shall not become effective except by a favorable vote of three-fourths of the members of the City Council. i STATE OF IOWA ) ) SS JOHNSON COUNTY ) On this aa,/rL.d1 day of 1979, before me, the undersigned a Notar Public in and for said County and State, personally appeared , to me known to be the identical persons named nand who execuXbd the within and foregoing instrument and acknowledged that they executed the same as their voluntary act and deed. NotaryPub] n and for said County and ate i. (I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES HOMES PETITION We, the undersigned, do hereby state that we are the owners of the property directly opposite the property on Westgate Street, owned by University Baptist Church, which is proposed for rezoning from RIA to R3. In accordance with 5 414.5 of the Code of Iowa and 5 8.10.32.8 of the Code of Ordinances of Iowa City, we hereby protest the proposed rezoning and understand that each rezoning shall not become effective except by a favorable vote of three-fourths of the members of the City Council. STATE OF IOWA ) SS JOHNSON COUNTY ) On this J_ y�day of 1979, before me, the undersigned, a Notary Pu lic in and for said County and State, personally appeared Malto me known to be the identical persons named & and who executld the within and foregoing instrument and acknowledged that they executed the same as their voluntary act and deed. Noary 1 �n an for sa County nd State MICROFILMED BY JORM MICROLP 9 CEDAR RAPIDS -DES 1I0111ES 4u. ckc, ho(,1h Scf, w\ 0( CkA Ckrcr, dG lu �` by � uf) %Vt=.5141 "iU} %iz � C11 EotA�iL.i ch -4�c Nl_ C c: (w— c� C'e�}�Ien4ro,, A. Lie s1 `U l •$irc�lS �u le ce�lvd �iti��, :\�� + �� . DEST IDOCUMENT �`� Ul1 N✓' AVAILABLE , 33 9 �� cam` MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES N JBES"p DocumrNT AVAILq};LZI� run�.c%Q_ 7)11 V_ C}„ r � C7j G 0 o,3C�� ,�,dac� �t.E/• cu7j ox 4ad 23 ZZ. 4--o3 h�uc F.>► to eel. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 0 4 ,(BEST DOCUMENT AVpJLABlI iz� LL,,,_,�L4 3'/7 A,_ -4,4t .2)4. ` kk wick, 789 �K u,ce X,. 77f 91 7W-3 _7'7 ) /-y,4J I G k b e 7 7 / ��-at Uvrn2 75.3 �� • .� . 715/-33 k ,k . //v/A 7 ci/ f ucc/Z /)A. 733 A/4"k k ,Q/LLt4 133 / 6 l7 4i� . IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MORTES 9 FMO }}- /vim LLGx�I lJ� �2�L_ 0 J /HEST DdCUMENT I AVAILABLE F Illy /_ lel- �Jw,cl� Or 1, 1 (of/x 1624' �1 •��+ �- 72 1 % 341 7c55_9)h"1J 7N 7 qtr 91 a K,� �-►c �.,, It I NX .4e , y4y . /c" . MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 11011JES ■ " /BEST DOCUMENT AVAILABLE MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES r ,-1/SEST MICROFILMED BY JORM MICROLAB COAR RAPIDS•DES MOINES �' AQ1,�,;�},'"��(l°1"`ae❑`.��-,-.`.`�, �(`j(1¢��.,Q -�.o,LD-�._�..=.—�f � il��Qa� ,��}.��`� /BEST AOCUMENT AVAILABLE MICROFILMED BY JORM MICROLAB ` CEDAR RAPIDS -DES MOIRES I a 0& do Q'�c�`t ^iia /ti c. Y 1212 'J 9.livov M a�� t o V PR I Q L l 2 2 7 ajy •fin,' ys 04. /BEST AOCUMENT AVAILABLE MICROFILMED BY JORM MICROLAB ` CEDAR RAPIDS -DES MOIRES I I: MINUTES CIVIL SERVICE COMMISSON OCTOBER 16, 1979 7:00 P.M. ENGINEERING CONFERENCE ROOM CIVIC CENTER MEMBERS PRESENT: Anderson, Orelup, Nusser. STAFF PRESENT: Higdon, Keating, OTHERS PRESENT: Kuhn and McGuire of Human Rights Commission and a representative of KXIC. RECOMMENDATIONS TO THE CITY COUNCIL: None. RECOtMENDATI0N5 TO THE CITY MANAGER AND STAFF: I None. RECOMMENDATIONS TO THE CITY ATTORNEY: None. SUMMARY OF RELEVANT DISCUSSION: Bill Nusser, Chairperson presiding. The policy regarding frequency of writing the MMPI exam for Promotional positions was discussed briefly. Anderson moved that i the policy be established as presented and Orelup seconded. Motion carried. (Copy attached). The policy regarding reinstatement of terminated employees was discussed. The Commission revised the statement presented to indicate that former employees would not be reinstated at the promotional level but could request reinstatement in entry level Positions. Orelup moved that the policy be established as revised, Anderson seconded, motion carried. June Higdon was asked to notify those who have resigned from the Fire and Police Departments since October 1, 1978 (Copy attached). Jane Anderson discussed the results of the firefighter test which was given July 16, 1979. Copies of the data are attached to the minutes. Jane summarized by saying that she was quite happy with the test. The IPMA test that was used July 16th has a Dale-Chall readability index of 5.61 which is a 5th/6th grade equivalence. Promotional examinations were discussed. June was instructed to get sample tests and the reading materials list from IPMA for promotional a «3 MICROFILMED BY JORM MICROLAB CEDAR RAPI DS -DES MOINES n positions. The Commission indicated a testing date for the lst of December and firm dates should be set later with Anderson and Orelup as Nusser will be involved with the Christmas rush. Higdon was also instructed to inquire of IPMA what they would suggest for training officer testing. The meeting adjourned at 8:10 P.M.. Minutes prepared by June Higdon. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES i , I I L J 1 i I I 1.1 I' I f L _ positions. The Commission indicated a testing date for the lst of December and firm dates should be set later with Anderson and Orelup as Nusser will be involved with the Christmas rush. Higdon was also instructed to inquire of IPMA what they would suggest for training officer testing. The meeting adjourned at 8:10 P.M.. Minutes prepared by June Higdon. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES CIVIL SERVICE COMMISSION POLICY REGARDING FREQUENCY OF WRITING MMPI TESTS FOR PROMOTIONAL EXAMS. I. Sworn personnel who have not written the MMPI test within the previous 12 months of the test date must write the MMPI test aga in. II. Sworn personnel who have written the MMPI test within the past 12 months may choose one of two options: 1. Use the previous profile provided the test was written within the previous 12 months. 2• Write the Lest again on the scheduled exam date. 3• Dr. Jacob Sines, will, at your request, discuss your iprofile with you to assist in your decision to use the previous profile or write the test again. Discussion must occur prior to the date of the currently scheduled promotional exam. i 1 III. All tests written on the scheduled examination day will be used .! by the Commission in certifying the eligible list. In no i instance, will substitution of previous profiles be allowed after the date of the scheduled promotional examination. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES IIOINES 2 To: Civil Service Commission From: I have written the MMPI test on I will I I will not _ f write the MMPI test on Current scheduled examination date Signature Date Approved at Civil Service Commission meeting October 16, 1979 Iowa City Civil Service Commission William G. Nusser, Chairperson Jany Anderson Ar eta Orelup (/ MICROFILMED BY JORM MICROLAB CEDAP RAPIDS•DES MOVIES at i CIVIL SERVICE COMMISSION POLICY REI"!STATEMENT OF TERMINATED EMPLOYEES 1. Employees who voluntarily terminate employment with the City may within one year of termination request reinstatement to a position held prior to the date voluntary termination became effective. 2. The requesting former employee shall submit request to the appropriate appointing authority (not to the Civil Service Commission) for consideration provided: a. That a vacancy exists. A position is considered vacant if no one is currently serving in it and/or the position is vacated due to resignation, termination or other like actions. Vacancy does not include situations where the person occupying the position in question is on vacation or temporary leave of absence and other similar situations. b. That termination was not imposed for disciplinary purposes. C. That job performance at the time of termination was satisfactory and an initial 12 month probationary period had been completed. jd. That qualifications required in the position have not changed since the employee's separation. I i e. That no preferred lists exist for the position. In no instance shall the appointing authority be required to i reinstate a former employee under this provision. I If a reinstatement is affected pursuant to this provision, such employee shall be considered a new employee for the purpose of seniority, benefits, j salary, longevity, pension benefits and all other matters pertaining to employment. This policy is effective for employees whose effective date of termination is October 1, 1978 and thereafter. Implementation/procedural policy: 1. An employee requesting reinstatement is not put onto a Civil Service list. 2. Entry level reinstatement -- returnee takes precedence over a certified list. 3. Promotional position reinstatement -- reinstatement shall not be considered at the promotional level. A former employee who held a position of higher grade than entry level when termination became effective may request reinstatement to an entry level position. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIICS z 4. A request to return must be in writing and submitted to the appointing authority. Approved at Civil Service Commission meeting October 16, 1979 Iowa City Civil Service Commission William G. Nusser, Chairperson Jane Anderson Arletta Orelup MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i Selection of l:nLry-1•avvl Firefighters --A Progress Report ,lane E. Anderson, Ph.D. Civil Service Commission The Civil Service Commission and the Director of Personnel for Iowa City have been working on a program to improve the quality of the procedure for selecting entry-level firefighters. What follows is a progress report of these efforts. For the past several years, the Commission has relied upon the entry- level test battery administered by the Fire Service Extension of Iowa State University, This test battery has several shortcomings. First of all, the Extension reports only one score for each candidate, a rank score derived from a group intelligence test, a seldom -used personality test, and an analysis of the applicant's answers to the question, "Why do you want to be a firefighter?" Secondly, personality test responses of individuals obtaining an LQ score over 100 are analyzed differently from those scoring under 100, with the former group considered "officer material." We were concerned about this simplistic strategy of combining intelligence and personality measures, especially In Iowa City where the average measured intelligence of our firefighter applicants is considerably above that of most departments. A third reason for our concern is that the test battery has not been revised since 1957 and thus, does not reflect the many advances in testing and personnel selection made since that time, Adequate validity data for the test battery have not been available. In an attempt to update entry-level testing procedures, a Basic Flrefli;hlor examination supplied by the International Personnel Management Association was used for the first time in July, 1979. This test was designed to measure areas such as verbal and mechanical reasoning, mechanical, and spntfal aptitude,and others thought to be directly related to success is a firefighter. In addition, applicants completed the Minnesota Multiphasic Personality Inventory (iIPddf :; paper -pencil personality test. Test protocols were analyzed confidentially by Dr. Jacob 0. Sines, Professor, Department of Psychology at the University of Iowa, and an internationally recognized expert in the use of the I,MPI. The 101PI has been used for selection of entry-level police officers for some time. After a promising first venture with the IPMA Basic Firefighter test, the Commission and Director of Personnel enlisted the help of firefighters already members of tine Iowa City Fire Department to obtain local cross -validation data for the test. In late July, under the director of the ICFD Training Officer, a total of 24 volunteers, eight from each of the three shifts, took the enir- level test. Volunteers ranged from first-year y staff. rookies to members of tileannnunul Because of their training and their experience on the ,job, we epecta,d Lh;,L the ICFD firefighters would earn higher scores on the test than new appllraots. This expectation was confirmed. As indicated in Table One, the mean or nvr:ragrt score for seasoned firefighters was 61, eight points higher than the mean of 53 for new applicants. The median score (the middle value In the group of scores) was 51 for the veterans and 55 for the applicants. ICI?D nr•orrn r:upp•al from 44 to 74 points out of a possible total of 84 points, whereas Lha Tango for the applicants was much broader, from 29 to 75. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES noillrs In Table Two are listed the rankH and HeorcH fir enrh group. The two applicants who obtained the highest seuris were Individuals who were experienced firefighters from other departments. Among the applicants, it appears that experience counts in terms of doing well on the entry test. We were also interested in whether or not ICFD firefighters with more experience would do better on the test than those with less experience. We were unable to examine the experience factor within the ICFD because several firefighters chose not to indicate the number of years they had been in service. Perhaps in subsequent testing, it will be possible to examine the impact of experience on performance as a firefighter, as measured by this kind of test. In general, w: are optimistic about the face validity of the new exam In predicting which applicants have abilities that will be relevant to their per- formance as firefighters. This test, used in conjunction with the INN, seems to provide us with information much more pertinent to an applicant's subsequent success than the so-called Ames test battery. We are very grateful to the 24 firefighters who devoted their time and energies to taking the IPMA test, and we appreciate their willingness to participate in the process of upgrading our selection procedures. 2 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES RESOLUTION NO. 79-524 RESOLUTION OF APPROVAL OF CLASS "C" BEER PERMIT APPLICATION BE IT RESOLVED BY THE CITY COUNCIL OP IOWA CITY, IOWA, that a Class "C" Beer Permit Application is hereby approved for the following named person or persons at the following described locations: Earle N. Crueskin dba Dividend Bonded Cas, 302 S. Dubuque St. Said approval shall be subject to any conditions or restrictions hereafter imposed by ordinance or state law. The City Clerk shall cause a recommendation for approval to be endorsed upon the application and forward the same together With the license fee, surety bond,and all other information or document, required to the Iowa Beer and Liquor Control Department. It was moved by Perret that the Resolution as read adopted, seconded b were: and upon rollRcalitthere Balmer deProsse Erdahl Neuhauser Perret Roberts Vevera AYES: NAYS: ABSENT: x X x x x x x Passed and approved this 13th day of November 19 79 , la I Mayo— r—L i Attest: City Clerk MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MORTES 9/;1l RESOLUTION NO. 79-525 RESOLUTION OF APPROVAL OF CLASS C SUNDAY PERMIT APPLICATION BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Class -_ Sunday Permit application is hereby approved for the following named person or persons at the following described location: Earle N. Gruesking dba Dividend Bonded Gas, 302 S. Dubuque St. Said approval shall be subject to any conditions or restrictions hereafter imposed by ordinance of state law. The City Clerk shall cause a recommendation for approval to be endorsed upon the application and forward the same together With the license fee, bond, and all other information or docu- ments required to the Iowa Beer and Liquor Control Department. It was moved by Perret and seconded by erts that the Resolution as read be adopted, and upon rollobcall there were: AYES: NAYS: ABSENT: Balmer X deProsse X Erdahl X Neuhauser X Perret X Roberts X Vevera X 19 Passed and approved this 13th day of 79 November__ Attest: 2--e City Clerk 4�GC'TwPL�G� .ac.i Mayor MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1_. RESOLUTION NO. 19-526 RESOLUTION To REFUND CIGARETTE 2EaMIT WHEREAS, The Nouse of Submarines at 12 South Dubunue S in Iowa City, Iowa, has surrendered cigarette permit No. 80-106 Jexpiring June 30 , 19 80 , and requests a refund on the unused portion I thereof, now therefore, i j BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that cigarette i permit No. 80-106 , issued toHawkeye Amusement, Hagen Electronics Inc be cancelled, and dba The House of Submarines i BE IT FURTHER RESOLVED that the Mayor and City Clerk be and they are hereby authorized and directed to draw a warrant on the General Fund in the amount of 50.00 payable to Hawkeve Amusement Hagen as a refund on cigarette i permit No. 80-106 i It was moved by Perret and seconded by _ Robert -.q that the Resolution as read be adopted, and upon roll call there were: AYES: AYS: ABSENT: Balmer I X deProsse X Erdahl X Neuhauser X Perret X Roberts X Vevera X Passed and approved this 13th I. day of November , 19 79 Mayor Attest: � MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -OLS :IOIBES RESOLUTION NO. 79-527 RESOLUTION AUTHORIZING THE CITY CLERK TO SET A PUBLIC HEARING ON WHETHER A BEER AND LIQUOR LICENSE ISSUED TO MAGOO'S, INC. D/B/A MAGOO'S SHOULD BE REVOKED OR SUSPENDED FOR VIOLATION OF SECTION 123.96 OF THE CODE OF IOWA. WHEREAS, on March 17, 1978, the City Council issued a liquor control license to Magoo's, Inc. d/b/a Magoo's for the purpose of selling or dispensing alcoholic beverages pursuant to State and local laws, and WHEREAS, pursuant to State law and municipal ordinances the City Council may suspend or revoke any beer and liquor license issued for violations of State and local laws, and WHEREAS, the Police Chief has alleged that Magoo's, Inc. d/b/a Magoo's has violated Section 123.95 of the Code of Iowa, tax on beverages sold for consumption on the premises, on October 17, 1979, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA That the City Clerk notify the licensee that a public hearing will be held on December, 4, 1979 on whether the liquor control license issued to Magoo's, Inc. on March 17, 1978 should be suspended or revoked; and Further, that the City Clerk give written notice to Magoo's, Inc. d/b/a Magoo's of said hearing. It was moved by Perret and seconded by Roberts the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x _ Balmer _ x deProsse x Erdahl x Neuhauser x Perret x Roberts R Vevera Passed and approved this 13th day of Novembeex 1 /979. MAYOR ATTEST: e C TY CLERK RECEIVED & APPROVED BY THE LEGAL DEPARTMENT MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110111Es 0114 / RESOLUTION NO. 79-528 RESOLUTION ACCEPTING TIDE hORK MERCER PARK BASEBALL DIAMOND LIGHTING PROJECT. WHEREAS, the Engineering Department has recommended that the im- provement covering the Mercer Park Baseball Diamond Li hti as included in a contract between the City of Iowa City and Fandel, Inc. of Cedar Rapids Iowa dated August 12, 1977 , be accepted, AND *ffREAS, the Council finds the improvement is in place and does comply with the requirements for such improvements, AND M EREAS, maintenance bonds have been filed, f -i NOW THEREFORE, BE IT RESOLVED by the City Council of Iowa City, Iowa, that said improvanents be hereby accepted by the City of Iowa City, Iowa. oS It was moved by Perret and seconded b Y�Roberts ; that the resolution as rea e a opts ,and upon roll call ere were: it AYESNAYS: ABSENT: Balmer x a deProsse x Erdahl Neuhauser x Perret x j Roberts x Vevera x I Passed and approved this 13th day of November. , 1979. i ATTEST: 4ity ��y1a�orClerk Reeelved d Apnrovrd By ThD Legal Departmanf oII17 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i CERTIFICATE OF OWNER ❑ HITECT SUBSTANTIAL co TRACTOR ❑ 0 FIELD d.+ COMPLETION OTHER AIA DOCUMENT G704 PROJECT: Baseball Field's Illumination ARCHITECT: Hansen Lind Me (name, address) At Mercer Park Meyer, P.C. Iowa City, Iowa ARCHITECT'S PROJECT NUMBER: 7728 TO (Owner) F— CONTRACTOR: Fandel, Inc. City of Iowa City CONTRACT FOR: Complete Electrical Construction Iowa City, Iowa 52240 Work for Baseball's Field Illumination at Mercer Park, Iowa City, Iowa LJ CONTRACT DATE: August 12, 1977 DATE OF ISSUANCE: May 19, 1978 PROJECT OR DESIGNATED AREA SHALL INCLUDE: Complete Electrical Construction Work for Baseball Field's Illumination at Mercer Park Iowa City, Iowa The Work performed under this Contract has been reviewed and found to be substantially complete. The Date of Sub. stantial Completion is hereby established as May 9, 1978 which is also the date of commencement of all warranties and guarantees required by the Contract Documents. DEFINITION OF DATE OF SUBSTANTIAL COMPLETION 1 The Date of Substantial Completion of the Work or designated portion thereof is the Date certified by the Architect when construction is sufficiently complete, in accordance with the Contract Documents, so the Owner may occupy the Work or designated portion thereof for the use for which it is intended. A list of items to be completed or corrected, prepared by the Contractor and verified and amended by the Architect, is appended hereto. The failure to include any items such listalter the responsibility of the Contractor to com- plete all Work in accordance with the Contract Documents. ents. Hansen Lind Meyer, P.C. ARCHITECT UY G 317,9 DATE The Contractor will complete or correct the Work on the list of items appended hereto within None Listed days from the above Date of Substantial Completion. Fandel, Inc. CONTRACTOR a B DATE The Owner accepts the Work or designated portion thereof as substantially complete and will assume full possession thereof at 00: 01 A.M. (time) on / �� May 9, 1978 (date). 1VCity of Iowa City BY 0NER DATE The responsibilities of the Owner and the Contractor for maintenance, heat, utilities and insurance shall be as follows: INOTE— Owners and Cnnlraclurs IeRal and Insurance counsel should determine and revlmv Insurance requirements and coverage) Owner will accept full utility, maintenance and owner's protective Insurance obligations, Contractor will continue completed operations Insurance for one full year from above date of Substantial Completion; will further provide such maintenance as is made necessary due to corrective work to be performed by him. AIA DOCUMENT 670.1 • CERTIfICATE Of SUBSTANTIAL COMPLETION • APRIL 1970 EDITION • AIAm T1 1770. 1116 AMERICAN INSTITUTE OF ARCIII TECTS, 1735 NEW YORK AVE., NW, WASHINGTON, D.C. 20006 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MONIES ONE PAGE N June 16, 1978 Mayor Robert A. Vevera City of Iowa City Civic Center Iowa City, Iowa 52240 RE: Baseball Field Illumination at Mercer Park Iowa City, Iowa RECEIVED JUN 1 9 1976 lianaan Lind Maya, P.0 Architecture Engineering Planning . Interior Deaign,� Environmental Graphics Landscape Architecture Energy Management Dear Mayor Vevera: Enclosed please find the Final Application and Certificate for Payment No. 5 In the amount of =3,494.30 to Fandel, Inc. We have reviewed this r find it to be In order for final payment. � request and � Attached to the application, please find a copy of AIA Document G706 - Contractor's Affidavit of Payment of Debts and Claims, G706A-Contractor's Affidavit of Release of Liens and G707 Consent of Surety Company to Final Payment. Form or tax , Iowa Department of Revenue, Contractor's Statement Is also attached for tax refund purposes. I Please forward the co � py of Final A marked for the contractor to FandelpIncorporated, concurrently for Payment Payment. concurrently withe !I If you should have any questions, Please, office. do not hesitate to contact this fl Sincerely, HANSEN LIND MEYER, P.C. r Loren R. F il Construction Administrator C LRE/caf 7728 Enclosures i Drawer 310 7 - - Plaza Centre Ono Iowa City, Iowa 62240 j Telephone (370 3544700 Ftt FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIiES Iowa City City Council Iowa City, Iowa $2240 36 Datigh Drive Iowa City, Iowa 52240 November 5, 1979 Dear Members of City Council, As a resident of Denbigh Drive, I applaud the efforts of the city to provide good bus service to our area. Since the j Mark IV route changes were implemented this August, I have ridden the bus to and from the University of Iowa Law School where I am a student am average of four days a week. I am lightenvery grateful urhchance theloadontheMelrose/Grand/Butlihome, ngtonbottleneck, i and to free another parking space for a long-distance com- muter. I am ver hayohave the bus wn m street as frequentlyasitdoes. Such rregularuserviceanois an encouragement to those of us who have to maintain flexibility when juggling family obligations and class schedules. Although the pressures on the bus system are increasing as winter approaches, I look formard to being able to utilize the service throughout the coming months. My daughter has also become a regular bus rider, which is a tremendous advantage for a child who likes to participate in after-school and week -end activities such as piano lessons, ballet classes, and the theater group. She has also been en- couraged to use the Public Library on her own, without having I to wait until I am able to transport her there and back. Thank you for providing the Mark IV bus service on Denbigh Drive, so that our whole family can enjoy Iowa City in an energy -conscious time. Sincerely, Theresa Semel 07/11 MICROFILMED BY JORM MICROLAQ CEDAR RAPIDS -DES 110111ES a I , 2 L 96 Denbigh Drive Iowa City, Iowa 52240 5 November 1979 Iowa City City Council Iowa City, Iowa 52240 Dear City Council: I read in today's DAILY IOWAN yet another account of people on Denbigh Drive complaining about the Mark IV bus which drives down this street. The all -residential, rapidly expanding southwest section of the city obviously needs bus service. West Benton Street is a good ways north of Denbigh --and even farther away from the brand new streets south of Denbigh: if bus service were confined exclusively to West Benton, this would entail either a consid- erable hardship for residents of these able loss of ridershi parts or a wasteful use which neither Iowa City, the unatio the wasteful use of particularly needs or desires. or the world economy Although I have read and have heard that Denbigh residents were upset about the bus going down the street, I have not yet seen a credible explanation of what exactly is the problem. The street is relatively deserted --even of little kids (of whom I have two), The street will be even more deserted when the winter sets in. Methinks most of the gripes stem from some residents' violated aesthetic sensibilities: the sight abd sound of a bus do seem strange on a residential street. i I I don't see* any reason to give weight to the complaints I of the anti -bus people. I'd have a certain a>houht of sympathy for their objections if I knew that they were regular bus riders who were themselves willing to walk a half mile to catch the bus. But more than likely, they're not bus riders. They are volunteering others to hike for the bus. Or, content to waste fuel themselves, they would like the rest of us to join them. Please maintain the Mark IV bus service down Denbigh Drive. Many, many residents depend on it. S' cerre^ly, Y Semel MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MORTES C211Y ., November 13, 1979 The Semel Family 36 Denbigh Drive Iowa City, Iowa 52240 Dear Mr. & Mrs. Semel and Diana: Thank you for your recent letters, in which you expressed your interest in the Mark IV route remaining on Denbigh Drive. I especially appreciated the letter from Diana, with its accompanying limerick and picture. As was noted in one of the letters, there have been a number of residents on Denbigh Drive who have expressed their opinion that City buses should not be routed over their residential street. In an effort to reach a compromise, the City's transit staff is currently studying possible route revisions that would still retain bus service south of West Benton Street yet minimize the inconvenience to those residents along Denbigh Drive. A proposal containing the transit manager's recommendation will be forwarded to the City Council before the end of the month. Again, thank you all for taking the time to provide your input. We appreciate your interest in the transit system and encourage your continued patronage. Sincerely yours, Neal G. Berlin City Manager cc: Hugh A. Mose, Transit Manager bj2/7 MICROFILMED BY JORM MICROLAB iCEDAR RAPIDS -DES 1101ME5 36 Denbigh Dr. 52240 Iowa City City Council 5 Novemberlo1979 Iowa City, Iowa 52240 Dear Sirs and Madames, Iam writing protesting the possible closing of the Denbigh Dr./dark IV bus route. It is a big help for my family because both my parents take it in the morning and I take it for after - school activities. I have made up a limmerick to show my view of the bus situtation: Mark IV - There is a fine bus, Mark IV, That rolls right past my door, — - Icatch it each day, In the merriest way.. Don't say it won't run anymore! _ I hope that my poem helps to keep the Mark IV bus route. Sincerely, Diana Semel Aq�t. Y J . \ V L..... . _ J MICROFILMED BY J JORM MICROLAB I CEDAR RAPIDS -DES HOMES ORDINANCE NO. 79-2980 AN ORDINANCE AUTHORIZING THE AMENDMENT OF THE FINAL PLAN FOR PLANNED AREA DEVELOPMENT AND LARGE SCALE RESIDENTIAL DEVELOPMENT FOR TY'N CAE PART 1 AND 2, AS AMENDED. BE IT ENACTED BY THE CITY COUNCIL OF IOWA CITY, IOWA: SECTION I. PURPOSE. The purpose of this ordinance is to authorize an amendment to the final plan for the Planned Area Development and Large Scale Residential Development for Ty'n Cae Part 1 and 2 which was adopted by Ordinance No. 77-2870 on November 22, 1977, and amended by Ord. 79-2965 adopted on August 28, 1979. i SECTION II. APPROVAL. The final plan for the Planned Area Development and Large Scale Residential Development for Ty'n Cae Part 1 and 2 as revised is hereby approved. SECTION III. BUILDING PERMITS. The Building Inspector is hereby authorized and directed to issue all building and construction permits for said area on the plan. basis of conformance with said SECTION IV. FILING. The City Clerk of Iowa City Thereby authorized and directed to file with the Office of the County Recorder, Johnson County, Iowa, a copy of this Ordinance after its final passage, approval and publication as provided by law. SECTION V. EFFECTIVE DATE. This Ordinance shall be in effect after its final passage, approval and publication as required by law. Passed and approved this 13th day of November 1979,�/� MAYOR ATTEST: 012 u� ITT CLERK alio MICROFILMED BY JORM MICROLAB CEDAR RANDS -DES 140RIES Q ORDINANCE N0. 9-2980 PAGE 2 It was moved by Balmer that the Ordinance as read bdseconded e adopted anduponroll call ther— e — were: AYES: NAYS: ABSENT: x BALMER g x dePROSSE g ERDAHL g NEUHAUSER g PERRET X— ROBERTS VEVERA First consideration waived Vote for passage: �-- Second consideration 10/30/79 Vote for passage: Ayes; Roberts, deProsse, vevera, Balmer, Erdahl, Neuhauser, Perret. Nays: None. Date of Publication 11/21/79 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIIIES i '-1 i RESOLUTION N0. 79-529 RESOLUTION APPROVING AN AMENDED FINAL LARGE SCALE RESIDENTIAL DEVELOPMENT FOR WHERES, with theCity Clerk ofrIowa ntyae owa, an app cat on or has fil dfor a large scale residential development for the following described premises located in Iowa City, Johnson County, Iowa, to -wit: Lot 90, Ty'n Cae, Part II, an Addition to Iowa City, Iowa, according to the plat thereof recorded in Plat Book 17, page 24, Plat Records of Johnson County, Iowa. I WHEREAS, said property is owned by the above-named party and dedications are required and have beensubmitted; and, WHEREAS, the Department•of Planning and Program Development and the Public Works Department have examined the proposed/lar cale residential development and have approved the same; and, amer�ede� WHEREAS, the said/f,76Mcale residential development has been examined by the Planning and Zoning Commission and after due deliberation 1 said Commission has recommended that it be accepted and approved. with requirementsd of�the City residential development l ordinancesoftheCityi ofIowa uCity, Iowa 1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110111ES M., Resolution No. 79-529 Page 2 NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: I. That the said plan is hereby approved as a/�argeescale residential development. mended 2. That the said/Targe scale residential development shall conform with all the requirements of the City of Iowa City, Iowa, pertaining to large scale residential developments. 3. That the City Clerk of the City of Iowa City, Iowa, is hereby authorized and directed to certify a copy of this resolution to the Office of the County Recorder of Johnson County, Iowa, after final passage and approval as authorized by law. Passed and approved this 13th day of Nox he r , 19_72. It was moved byRoberts and seconded by Balmer that the Resolution as rea e a opted, and upon rollca t ere were: AYES: NAYS: ABSENT: x BALMER x DEPROSSE x ERDAHL x NEUHAUSER x PERRET x ROBERTS x VEVERA ATTEST: CI Y CLERK Received & Approved By The Legal Deparimenf MICROFILMED BY JORM MICROLAB - CEDAR RAPIDS -DES 140111ES RESOLUTION NO. 79-530 RESOLUTION APPROVING PRELIMINARY AND FINAL PLAT AND SUBDIVISION OF LOT 90, TY'N CAE, PART II WHEREAS, the owner and proprietor, Ty'n Cae, Inc., filed with the City Clerk the Preliminary and Final Plat and Subdivision of Lot 90, Ty'n Cae, Part II, located on i the following described real estate in Iowa City, Johnson j County, Iowa, to -wit: i i Lot 90, Ty'n Cae, Part II, an Addition to Iowa City, Iowa, according to the plat thereof recorded in Plat Book 17, page 24, Plat Records of Johnson County, Iowa. WHEREAS, said real estate is owned by the above named corporation, and the dedication has been made with the free consent and in accordance with the desire of the proprietor. WHEREAS, said plat and subdivision is found to conform ' with Chapter 409 of the 1979 Code of Iowa as amended and all other statutory requirements. WHEREAS, said plat and subdivision was examined by the Planning and Zoning Commission which recommended that said plat and subdivision known as Subdivision of Lot 90, Ty'n Cae, Part II, be accepted and approved. I WHEREAS, the owner and proprietor has previously submitted an agreement for the installation and construction of municipal improvements within said subdivision, and whereas such agree- ment has been executed by and on behalf of the City of Iowa City. „�r.�i�•�d F, OoOm..n� ty T.11 i:CJ'u! jJcj:diiYil3n} MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES AI a, - z - NOW, THEREFORE, BE IT RESOLVED by the City Council of Iowa City, Iowa, that said plat and subdivision located on the above described real estate be, and the same is hereby approved, and the dedication of the streets and easements as by law provided is hereby accepted. BE IT FURTHER RESOLVED that the City Clerk of Iowa City, Iowa, is hereby authorized and directed to certify a copy of this Resolution to the County Recorder of Johnson County, Iowa. The foregoing resolution was moved by Balmer and seconded by Roberts at a duly convened meeting of the City Council of Iowa City, Iowa, held at the Civic Center, Iowa City, Iowa, on the 13th day of Novem�ber_, 1979, commencing at 7:30 P.M. Upon roll call, the following vote was taken: BALMER Aye x Nay Absent DEPROSSE Aye Nay Absent x ERDAHL Aye x Nay Absent NEUHAUSER Aye x Nay Absent PERRET Aye x Nay Absent ROBERTS Aye x Nay Absent VEVERA Aye x Nay Absent ___ • lam^ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES - 3 - The foregoing is hereby duly certified by Abbie Stolfus as a true and exact copy of a Resolution of the City Council of Iowa City, Iowa, made at a regular meeting held on the 13th day of November 1979. /7 SRL! iJ City C� oAlowal4ity, Iowa Passed and approved this 13th day of November 1979. ATTEST: ty C er c sLG� • V .r.•«lt/ Mayor MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES F10111ES \In November 21, 1979 Mr. Richard Y. Blum, Chairman Planning R Zonlog Commission 2041 Rochester Ct. Iowa City, Iowa 52240 Dear Mr. Blum: The City Council, as the Public Housing Authority, is having difficulty selecting appropriate sites for public housing. Because of the recent recommendation from the Planning and Zoning Commission regarding property located on Westgate Street, the Council requests that the Commission provide criteria which can be used in evaluating these sites. The relationship of these sites to the Comprehensive Plan is also an important consideration. The Commission's assistance in the above matter will be greatly appreciated. Sincerely yours, Robert Vevera Mayor bc2/2 cc: City Council/ City Clerk✓ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 11011JES NOTICE OF PUBLIC HEARING Notice is hereby given that the Ctyf Iowa City propises to rezone from iio rd:he following described property to -wit' Commencing at the Southwest Corner of the Northeast quarter of Section 17, Township 79 North, Range 6 Wast of the 5th Principal Meridien; Thence N1049' - 29"E, 35.00 fast to the North line of West Benton Street; Thence S87054150"E, 711.07 feet an said North line of Benton Street to the East line of Westgate Street; Thence N0058'55"E, 300.07 feat on said lest line of Westgate Street to the Point of Beginning; Thence continuing NOe58155"E, 181.00 Peet1 Thence S89001 105'-E, 375.48 feet; Thence 50059'35"W, 181.00 feet; Thence N89001 105"W, 335.44 feet to the Point of Onginning. Said tract containing 1.394 acres. (north 181 feet of a parcel of land located at the northeast corner of the intersection of West Benton Street and Westgate Street.) as requested by Notice is further given that pursuant to Section 414.4 of the 1977 Code of Iowa, a hearing by the City Council of Iowa City, Iowa, on the said pro- posed rezoning will be held at the Council Chambers at the Civic Center of Iowa City, Iowa, at 1:20 1.m. on December 4, , 1979, and any person having object ons to said propRed action may appear and . file objections at said hearing. Dated at Iowa City, Iowa, this l�thday of November , 197 9. ABBIE STOLFUS, CITY CLERK BEST NT �pC��yE �pvA1 RECFIVFD % irPROM AY .7$g LirdI DEk'489�, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES Ido INES A4915 Is , NOTICE OF PUBLIC NEARING Notice is hereby given that the City of Iowa City proposes to rezone from R1A to R3zop Ethe following described property to -wit: Commencing at the Southwest Corner of the Northeast Quarter of Section 17, Township 79 North, Range 6 West of the 5th Principal Meridian; Thence N10491 - 29"E, 35.00 feet to the North line of West Benton Street; Thence S87054150"E, 711.07 feet on ;aid North line of Benton Street to the East line of Weetgete Street; Thence N0058155"E, 700.07 feet on said East line of Westgate Street t0 the Point of Beginning; Thence continuing N0058155"E, 181.00 feet; Thence 58900110511E, 335.48 feet; Thence 50059135"W, 181.00 feet; Thence N8900110511W, 335.44 feet to the Point of Beginning. Said tract containing 1.394 acres. (north 181 feet of a parcel of land located at the northeast corner of the intersection of West Benton Street and Westgate Street.) as requested by Notice is further given that pursuant to Section 414.4 of the 1977 Code of Iowa, a hearing by the City Council of Iowa City, Iowa, on the said pro- posed rezoning will be held at the Council Chambers at the Civic Center of Iowa City, Iowa, at 7:3o E%m. on December 4, , 1979, and any person having object ons to std proposed action may appear and file objections at said hearing. Dated at Iowa City, Iowa, this 17thday of November , 1979. ABBIE STOLFUS, CITY CLERK AWF.IVED R gppgpp� BY .LEGAL DED A)yp) • :',. IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i; H PETITION We, the undersigned, do hereby state that we are the owners of the property directly opposite the property on Westgate Street, owned by University Baptist Church, which is proposed for rezoning from RIA to R3. In accordance with 5 414.5 of the Code of Iowa and S 8.10.32.B of the Code of Ordinances of Iowa City, we hereby protest the proposed rezoning and understand that each rezoning shall not become effective except by a favorable vote of three-fourths of the members of the City Council. (14 ��A� STATE OF IOWA ) ) SS JOHNSON COUNTY ) On this day of, 1979, before me, the undersigned, a Not y Public }n and for said County and State, personally appeared �j — � p Alpe o f pn , to me known to be the identical persons Amed in and who executed the within and foregoing instrument and acknowledged that they executed the same as their voluntary act and deed. Notar4anState n an for said County CI i Y CLERK (3) rte- - -- - _,----• MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•OES MOINES alas JV '' 19�7n p. ABBIF :7�, i`'1 1.1 .• . CI i Y CLERK (3) rte- - -- - _,----• MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•OES MOINES alas I PETITION We, the undersigned, do hereby state that we are the owners of the property directly opposite the property on Westgate Street, owned by University Baptist Church, which is proposed for rezoning from R1A to R3. In accordance with 5 414.5 of the Code of Iowa and 5 8.10.32.B of the Code of Ordinances of Iowa City, we hereby protest the proposed rezoning and understand that each rezoning shall not become effective except by a favorable vote of three-fourths of the members of the City Council. STATE OF IOWA 1 JOHNSON COUNTY SS On this day of 1979, before me, the undersigned a Notar Public in and for said County and State, personally appeared , to me known to be the identical persons named in and who execu d the within and foregoing instrument and acknowledged that they executed the same as their voluntary act and deed. I.1_ci?t( ia) Lg Notary Publ' in and or said County and ate MICROFILMED BY JORM MICROLAB CEDAR RAPIDS.DES MOINES .x PETITION We, the undersigned, do hereby state that we are the owners of the property directly opposite the property on Westgate Street, owned by University Baptist Church, which is proposed for rezoning from R1A to R3. In accordance with 5 414.5 of the Code of Iowa and 5 8.10.32.8 of the Code of Ordinances of Iowa City, we hereby protest the proposed rezoning and understand that each rezoning shall not become effective except by a favorable vote of three-fourths of the members of the City Council. STATE OF IOWA ) SS JOHNSON COUNTY ) On this day of 1979, before me, the undersigned, a Notary Pu lic in and for said County and State, personally appeared , to me known to be the identical persons named ih and who executild the within and foregoing instrument and acknowledged that they executed the same as their voluntary act and deed. Q r r CITY (:U_ RK (3) No aryP lic in an for sa County nd State MICROFILMED BY JORM MICROLAB CEDAR RA^IDS•DES MOVIES PETITION We, the undersigned, do hereby state that we are the owners of the property directly opposite the property on Westgate Street, owned by University Baptist Church, which is proposed for rezoning from R1A to R3. In accordance with 5 414.5 of the Code of Iowa and 5 8.10.32.0 of the Code of Ordinances of Iowa City, we hereby protest the proposed rezoning and understand that each rezoning shall not become effective except by a favorable vote of three-fourths of the members of the City Council. -..b I -a STATE OF IOWA ) SS JOHNSON COUNTY ) On this day of UP2C�&k_) , 1979, before me, the undersigned a Notar Public in and for said County and State,,personally appeared to me known to be the identical persons named in and who execu d the within and foregoing instrument and acknowledged that they executed the same as their voluntary act and deed. Notary Publi in and for said County and State J 6 MICROFILMED BY JORM MICROLAB CEDAR RANOS•DES Flo RIES PETITION We, the undersigned, (10 hereby slate that we are the owners of the property directly opposite the Property on Westgate Street, Owned by Church, which is proposed for rezoning from R1A to R3. University Baptist In accordance with 5 414.5 ofwehereby ofroteste Code Iowaathe B proposed rezoning and of Ordinances of Iowa City, y P understand that each rezoning shall not become effective except by a favorable vote of three-fourths of the members of the City Council. STATE OF IOWA ) ) SS JOHNSON COUNTY ) I 1979 before me, the On this � _—day of ��. _--ou undersigned, a Notary Pu lic in and for said County and State, personally appeared ' to me known to be the identical anforeoing persons named gat theBndw executed h melasltheir voluntary acttrument and deednd acknowledged th Y No ary lic 1n an for sa County nd State i` j J I ( ' it 11 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MONIES PETITION We, the undersigned, do hereby state that we are the owners of the property directly opposite the property on Westgate Street, owned by University Baptist Church, which is proposed for rezoning from RIA to R3. In accordance with S 414.5 of the Code of Iowa and 5 8.10.32.8 of the Code of Ordinances of Iowa City, we hereby protest the proposed rezoning and understand that each rezoning shall not become effective except by a favorable vote of three-fourths of the members of the City Council. I STATE OF IOWA ) SS JOHNSON COUNTY ) On this , _day of �JL_it/ 1979, before me, the undersigned, a Nota y Public 'n and for said County and State, personally appeared r, {�/�, to me known to be the identical persons Amed in and who executed the within and foregoing instrument and acknowledged that they executed the same as their voluntary act and deed. ! Nottar— y4anState n an for said. Count`�� MICROFILMED DY _ JORM MICROLAB CEDAR RAPIDS -DCS MOVIES STAFF REPORT To: Planning & Zoning Commission Item: Rezoning of the north 181' of a parcel owned by University Baptist Church GENERAL INFORMATION Applicant: Requested action: Purpose: Location: Size: Existing land use and zoning: Surrounding land use and zoning: Comprehensive plan: Applicable regulations: SPECIAL INFORMATION Public utilities: Public service: Publc transportation: Physical characteristics: °"'1 Prepared by: Doug Boothroy Date: November 1, 1979 City of Iowa City 410 E. Washington St. Iowa City, Iowa 52240 Approval of a rezoning from R1A (single family) to R3 (multi -family). To construct 20 residential units of public housing. The north 181 feet of a parcel of land located at the northeast corner of the intersection of West Benton Street and Westgate Street. Approximately 1.39 acres. Undeveloped and RI.A. North - Multi -family and R3 South - Church and RIA East - Multi -family and R3A West - Undeveloped (private open space) and R3 The area is designated for a density of 8 to 16 dwelling units per acre. Provisions of the Zoning Ordinance Adequate sewer and water service are available. Sanitation service and police and fire protection are available. Vehicular access would be provided from Westgate Street. The topography is rolling to moderately steep with slopes of from 5%-15%. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101RES Mi ANALYSIS The subject request. is a referral by the City Council to the Planning and Toning Commission. If approved, it is then Lhe Council's intent to consider Incatinil up to 20 side-by-Jde (o.g., Lownhnur.w.) unil.s of public: housing on the 1.39 acre parcel. the development. would be n1. a density of 14 dwelling unit, per acre. Ihis is the maximum densiLy permil.l.ed under the requesLed R3 zoning. A development density of between B to 16 dwelling units per acre is designated for this area by the City's Comprehensive Plan and intended to be zoned to permit medium density single family and low density multi -family residential uses. The density and type of uses being considered by the City is consistent with the designation of the Comprehensive Plan. The existing infrastructure is adequate to serve the needs of up to 16 dwelling units per acre. The property fronts Westgate Street, a collector street, which is constructed to a pavement width of 36 feet. This width provides parking on both sides and two traffic lanes. Adequate sewer and water service are available. Horn Elementary School has capacity to accommodate the additional students generated by this development. Until the new Zoning Ordinance is adopted, there are only two zones R2 and R3, which can be applied to implement the Comprehensive Plan. However, a reasonable return on the property cannot be expected of zones R2 or higher (more restrictive zones) because the development costs of the property would exceed. tlir market value. Even though the allowable density of development for R2 and R3 is the same, an important distinction in terms of development costs result. If developed under an RI or R2 zoning classification, each building must be located on its own lot; however, under an R3 zone more than one building may be located on a lot as long as the buildings are separated by a horizontal distance that is equal to the height of the highest building. In this case, the property could be developed under R2 zoning one of two ways: three platted lots fronting Westgate Street (six duplex units) or provision of a street and five lots (ten duplex units). Because the parcel is less than two acres, the use of a Planned Area Development Plan for provision of private streets is not an alternative. R3 zoning provides the owner the flexibility of developing his property to a higher density without the expense of providing a public street. The subject rezoning would allow uses which are not incompatible with adjacent uses. Multi -family uses are located both to the north and to the east, private open space opposes the subject property across Westgate Street to the west and a church is located to the south. The predominant use fronting Westgate Street is duplex with the exception being Westgate Circle where two single family dwellings face the church across Westgate Street. All of these existing uses were developed in an area which was zoned R3. What impacts (environmental and economic) a multi -family development would have on existing single family homes and duplexes in the area would have resulted at the time the area was zoned R3 and from existing or subsequent high density development to the north. It is difficult to substantiate that an additional 14 units than permitted under present zoning (R1A) would impair the value of adjacent property. The value of the property is adversely affected if there results economic depreciation which is a decrease in the market value of property from factors (one of which is the use of adjacent land) outside the control of the property owner. MICROFILMED BY JORM MICROIAB CEDAR RAPIDS -DES MOINES 3 RECOMMENDATION Should the City resolve to rezone the area from NIA to U and develop the site for public housing, every attempt should be made to minimize storm water runoff and establish a review process to allow as much input as possible from adjacent property owners in the development of the site in question. ATTACHMENT Location map. ACCOMPANIMENT None. Approvel by: -- Dennis R. Kraft, Direct Department of Planning and Program Development MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES rr Y. R November 12, 1979 Reference: Rezoning the north section of an area owned by the University Baptist Church located on the NE corner of West Benton and Westgate Streets to. R3 Dear Council Member: The Planning and 7oning Commission has ruled in a unanimous decision not to rezone the above mentioned property. Since it is their position to be your advisory commission and to render to you their expert opinion, the unanimous decision against rezoning in itself defines the situation. However, should you wish to know the community viewpoint, which was strongly against rezoning, I will inform you of our feelings. In the records from the Planning and Zoning Commission you will find several photographs to show you the density about which we are concerned and in addition to the ,special majority" petition is the beginings of a planned petition campaign which was halted upon the satisfactory ruling of the Planning and 7oning Commission. But even this small census ran 99% against rezoning and should give you an idea of the solidarity of the community against the rezoning. Rezoning should not be considered lightly and should only be done if it serves the best interests of the community at large. This most definitely is not the case in this situation. Already this area has been allowed to grow in an uncontrolled fashion of solid apartment buildings. This violates all the principles of good city planning which requires a balance in neighborhoods. Currently we have an area of 2 blocks by 5 or o blocks of solid apartment complexest This heavy density has had great repercussions on our neighborhood. Among our concerns are: j 1. There continues to be great westward growth in Iowa City which has caused over -crowding at Horn School. This is a natural expansion and cannot be avoided. To purposely crowd from within is unreasonable. Horn already expanded for the second time just 12 years ago and again it is facing the prospect of overcrowding. Children living on Jessup Court which is within walking distance to Horn are bused to Coralville. Such are the results of { unbalanced density. 2. With this density comes the problem of parking. Although the apartments supply off-street parking, the street is nevertheless congested with on - street parking. The problem on Westgate Street becomes severe in winter due to snow and the great incline of the street which severely hampers passing ability. The problem will be even greater this year since Westgate Street has become a bus route. 3. With this density comes the additional problem of noise and an adequate area for children to play without being sent into the parking lots as now occurs at the apartment buildings. This does not allow tranquility for the residents nor safety for the children. * 4. The major concern however is the increased wafer problem we would have with Willow Creek which runs along the property in question and borders our house along with many others along the way. Each additional building project on aia_� MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES Westgate Street has further increased the flow of the creek. During rainstorms the viaducts under West Benton and estgate Streets are inadequate to handlethe flow and consequently the water backs up in swirling motion flooding our yards, and eroding our property. The creek seems innocuous on dry days but during rain storms gh to carry andto moves Thisong causesugreat chunksaofylandltoafalleintorairod tis andtheucreek and be carried away as well as approa cFdangerou sly close to our basements. The oropaed area is a virtual watershed which has a crest on the southern part of the p:•operty and then drops off to the creek. Yater falls down that crest in sheets but is presently detained somewhat by the underbrush and trees in that area. To put un density housing there would decrease the absorbability of the land and this would further threaten our property. Unless the water is channeled completely away from the creek the already inadequate situation will become worse. Ultimately some action will be required to fortify the creek boundaries or widen the viaducts under the street. We cannot be placated by statments that are to assure us that this flooding problem can be avoided because our experience in this area over the years has proven otherwise, e As Ralston Creek should have demonstrated, the time to act is while one can still prevent poor Planning ideas rather than allow these acts to have a damaging effect on an entire community and then try to adjust things later. I To address the matter of public housing in particular, I would like to point out that the City has complete control in this choice and the action it suggests is most unwise. The city has been given a number of units for which it is seeking locations. By all good practices of city planning these units should be evenly distributed throughout the city. There are many school districts with declinng enrollment and these are the areas to concentrate on when choosing locations for public housing. To virtually "squeeze" this housing into a school district that is threatened with overcrowding shows very poor judgement indeed. Even the desired aspect of even distribution is not met since we already have a massive {public housing project just blocks away from the site now proposed _ this is Mark N. IAs I have mentioned, your advisory commission took these points into consideration and unanimously voted against rezoning. I feel assured you will agree with their expert opinion and rule against rezoning. Thank you. + ? Sincerely yours, , �i LC 1` Mrs, Valda Gebhart 8 Westgate Circle Iowa City, Iowa 338-5110 MICROFILMED BY JORM MICROLAB .CEDAR RAPIDS -DES 1101DES �. a -to' /0. /44 I 1 , i. i FROM JOHN SUCHOMEL ai a7 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES RESOLUTION NO. 79-531 RESOLUTION AWARDING CONTRACT AND AUTHORIZING MAYOR TO SIGN AND CITY CLERK TO ATTEST CONTRACT FOR THE CONSTRUCTION OF RAMP B, BLOCK 64, DOWNTOWN PARKING FACILITY WHEREAS, Knutson Construction Company of Minneapolis Minnesota has submitted the best bid for the construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That the contract for the construction of the above-named project is hereby awarded to Knutson Construction Company, 17 Washington Avenue North, Minneapolis. Minnesota , subject to the condition that awardee secure adequate performance bond and insurance certificates. 2. That the Mayor is hereby authorized to sign and the City Clerk to attest the contract for the construction of the above-named project, subject to the condition that awardee secure adequate performance bond and insurance certificates. It was moved by Balmer and seconded by Neuhauser that the Resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x x L7 BALMER DEPROSSE ERDAHL NEUHAUSER PERRET ROBERTS VEVERA Passed and approved this 13th day of November: , 1979 nn MAYOR ATTEST:(/"// ,trf.., , CITY CLERK Received $ Approved By The Legal Department 1130 IIICROFILMED BY JORM MICROLAB ' CEDAR RAPIDS -DES 110111ES i AGREEMENTS/CONTRACTS Attached are unexecuted copies of r r � as signed by the Mayor. After their execution by the second party, please route 2)%GL.C!/ l 3) 4) 5) ;7.;G1 ell,c tle-.j is to be responsible for completion of this procedure. Abbie Stolfus, CMC City Clerk -BEST DOCUMENT AVAILABY'F' IIICROFILMEO BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Inrs document has important legal consequences: eonsuhation with an attorney is enonurarrd with respect to its completion of mndifieation. STANDARD FORM OF AGREEMENT F3ET\1'EEN 0\\rNER AND CONTRACTOR ON THE BASIS OF A STIPULATED SUNf THIS AGREEMENT made as of the.................fourteent.h................. da o1 ....No, , mb 197$.... by and between Y Pe pr .............. in the veal I City of Iowa City, Iowa A (hereinafter called OWNER) and 1 Knutson Construction Company 0ercimner called CONTRACTOR) 11 Washington Avenue North Minneapolis, MN 55401 iI, WITNESSETH THAT OWNER and CONTRACTOR in consideration of the mutwf covenants hereinafter set forth, ; agree as follows: Adele 1. WORK. The CONTRACTORS shall Perform all Work as sPcciried of indicated in sh merits for she completion or she Project generally described as follows: e contract Docu- 450-car parking facility. Artirlr 2. ENGINEER. The Prnjrct has been designed by, Carl Walker and Associates, Inc. 6100 Golden Valley Road, #101 Minneapolis, MN 55422 who will act as ENGINEER in connection with completion of the Project in accordance with the Contract Documents. Article J. CONTRACT TIME. The Work will be completed by October I, 19130, NSPE 1910.5-A-1 (1974 FAition) Reprinted 12.74 10\f I C 7171, Nnioml sonny of I'r ofeuiraJ rart4rrn S Page 1 of ....5.... Pages MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MONIES c2/30 ArMrle 4. CONI'RACT PRICE. OWNER shall pay CONTRACTOR lot perfonnanee of she'Wilrk in accrn Amce with the Conlan DoKumcnls in eunc l funds as follows: this, iu•m . lump, nn PO", ,,, hmh' II ....ru+rll ' fu,r n, uum Imo Ins Cr,n.i'Im Gram m.l _ Base Bid $2,887,000 Alternate A2 (post -tensioned system) deduct $170,000 Alternate N4 (9-5/8 inch 75 ton piles) deduct $35,000 Alternate r13 (eliminate south stair tower) deduct $62,000 Net Contract Price $2,620,000 f (See attached sheet) Article S. APPLICATIONS FOR PAl'AIENT. CONTRACTOR shall submit Applications for Payment in aecor. dance with Article 14 of the General Conditions. Applications for Pa)mcni will he reviewrd by ENGINEER as provided in thr General Conditions. G ( Article 6. PROGRESS AND FINAL PAl'rd ENTS. OWNER shall make progress payments on account of the Con- { tract Price on the basis of CONTRACTOR's Applications for Payment as approved by ENGINEER, on or about the fW ... day of each month d;rring construction as provided below. All progress payments will be on the basis of the progress of the Work measured by the schedule of values provided for in paragraph 14.1 of the General Conditions. 6.1. Prior to Substantial Completion progress payments will be in an amount equal to: , I i ......9 ............. K of the Work completed, and .... .9.Q............% of material and equipment not incorporated in the Work but dclivescd and suitably stored, less in each case the aggregate of payments previously made. I 6.1. Upon Substantial Completion. OWNER shall pay an amount sufficient to increase 10121 payments to CON. TRACTOR to 90% of the Contract Price, less relainages as ENGINEER shall determine in accordance with pairs. graph 14.7 of the General Conditions. I 6.3. Upon final completion of the Work and settlement of all claims. OWNER shall pay the remainder of she Comraci Price. i l . Article 7. CONTRACT DOCLIbIEN1S. 'rhe Contract Docimicnss which cornpri.e the contract between OWNER and CONTRACTOR are :dwcbcd befell. and nwdc a part hereof and consiM of the following: 7.1. This Agreement (pages 1 to ..5 ...., inclusive), 7.1. Exhibits to Ibis Agrrensent (pares ...... o ...., inclusive), , 7.3. CONTRACIOR's Rid and Isonds comisiinr of .... . 1 3_........ pages, 7.4. Notice of Award, . 7.5. Instructions to Frhlders, 40-001 n0:07 i (page t01 ., umlusive), 7.6. Granat I• Conditions, NSPE Document 19lo.R, 1974 edition „e O 03 n00-055inelmive), . I I 7.7. Supplementary Conditions (pages .......... to ........ inclusive), 7.6. Spec��age301 00�l.16-0171rlrltni..r) also add Appendix A, B, C, and D DOCUMENT Pagr of . 5.. pages ;&VAILABLE MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1IOIIIES 7.9. Drawings as tilled on sheet entitled "Listing of Drawings" in the Specifications. 7.10. Addenda numbers ..I .... to Z, _ , inclusive, and 7.11. Any bindifiotions, including Change Orders, dol)delivered after esonnion of this Agtcetncnl. 7.12. 3 Article B. MISCELLANEOUS. F.). Terms used in this Agreement w-llich arc dcfrned in Article I of the General Conditions shall have the meanings indicated in the Gcnu:d Conditions. F.?. Neither OWNER nor CONTRACTOR shall, without the prior wrilicn cnn%enl of the other, assign or sublet in whole or in part his interest under any of the Contract Documents; and, specifically, CONTRACTOR shall not assign any moneys due or to hccome due without the prior written consent of OW\ER. 9.3. OWNER and CONTRACTOR each binds himself, his partners, successors, assigns and legal representatives to the Diller party hereto in respect to all covenants, agreements and Obligations contained in the Contract Documents. / BEST DOCUMENT AVAILABLE F rage 3 of ...5.... pages MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 3 1 j } i J L. A I' i I I I t I 7.9. Drawings as tilled on sheet entitled "Listing of Drawings" in the Specifications. 7.10. Addenda numbers ..I .... to Z, _ , inclusive, and 7.11. Any bindifiotions, including Change Orders, dol)delivered after esonnion of this Agtcetncnl. 7.12. 3 Article B. MISCELLANEOUS. F.). Terms used in this Agreement w-llich arc dcfrned in Article I of the General Conditions shall have the meanings indicated in the Gcnu:d Conditions. F.?. Neither OWNER nor CONTRACTOR shall, without the prior wrilicn cnn%enl of the other, assign or sublet in whole or in part his interest under any of the Contract Documents; and, specifically, CONTRACTOR shall not assign any moneys due or to hccome due without the prior written consent of OW\ER. 9.3. OWNER and CONTRACTOR each binds himself, his partners, successors, assigns and legal representatives to the Diller party hereto in respect to all covenants, agreements and Obligations contained in the Contract Documents. / BEST DOCUMENT AVAILABLE F rage 3 of ...5.... pages MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 3 1 j } i L. A i i 7.9. Drawings as tilled on sheet entitled "Listing of Drawings" in the Specifications. 7.10. Addenda numbers ..I .... to Z, _ , inclusive, and 7.11. Any bindifiotions, including Change Orders, dol)delivered after esonnion of this Agtcetncnl. 7.12. 3 Article B. MISCELLANEOUS. F.). Terms used in this Agreement w-llich arc dcfrned in Article I of the General Conditions shall have the meanings indicated in the Gcnu:d Conditions. F.?. Neither OWNER nor CONTRACTOR shall, without the prior wrilicn cnn%enl of the other, assign or sublet in whole or in part his interest under any of the Contract Documents; and, specifically, CONTRACTOR shall not assign any moneys due or to hccome due without the prior written consent of OW\ER. 9.3. OWNER and CONTRACTOR each binds himself, his partners, successors, assigns and legal representatives to the Diller party hereto in respect to all covenants, agreements and Obligations contained in the Contract Documents. / BEST DOCUMENT AVAILABLE F rage 3 of ...5.... pages MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 3 0 9.4. TT¢ Cumr.cl Dncumcnls conslilutc Ihr cnlirc aglcruu'nt bct..ccn O\YNL'R and CONTRACTOR and may nnll 1w Ovird. amcndcd of n•pralcd by a dull cacculcd wrillcn instnnnrnt. Artirlr 9. 01HER PROVISIONS. IN Wl7NUSS N'HERFOF, lbr panics hcrcto have c,cculyd Ihis Agrrnncni the day and ycar first above wrincn. OWNER / v....... ...... cor.rRAcroR ICORPORATE SEAL) ICORPURATE SEAL) r Arrest ....._...�C:Q c.. Attest .L.......� .�.....(�.... BEST, %, DOCUMENT AVAILABLE Pave 4 of .... 5... pages. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES Ituc IIM R UPfiOCFD Ml W.) MUD lin'LliTaNP .2/36 i f I r if � I I 9.4. TT¢ Cumr.cl Dncumcnls conslilutc Ihr cnlirc aglcruu'nt bct..ccn O\YNL'R and CONTRACTOR and may nnll 1w Ovird. amcndcd of n•pralcd by a dull cacculcd wrillcn instnnnrnt. Artirlr 9. 01HER PROVISIONS. IN Wl7NUSS N'HERFOF, lbr panics hcrcto have c,cculyd Ihis Agrrnncni the day and ycar first above wrincn. OWNER / v....... ...... cor.rRAcroR ICORPORATE SEAL) ICORPURATE SEAL) r Arrest ....._...�C:Q c.. Attest .L.......� .�.....(�.... BEST, %, DOCUMENT AVAILABLE Pave 4 of .... 5... pages. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES Ituc IIM R UPfiOCFD Ml W.) MUD lin'LliTaNP .2/36 Article 4 (continued) Unit Price 8 Add $10.00 per foot Unit Price E Add $200 Unit Price F Add $7,000 per test Unit Price G Add $85 per cubic yard Unit Price H Add $7.50 per cubic yard Unit Price I Add $9.00 per cubic yard Unit Price J 0 Page 5 of 5 pages Deduct S5.00/foot Deduct 20t per pound MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES NOIRES -./30 City of Iowa City MEMORANDUM Date: November 8, 1979 To: City Council From: Neal G. Berlin, City Manager Re: Parking Garages There are several aspects of the block 64 parking garage that need to be answered at this point. These are: 1. Will the first parking garage to partially open by Thanksgiving? 2. Are there any changes that can be made in the block 64 garage to reduce cost? 3. How many stalls will be lost from the existing surface lot south of Penney's and how many will be gained in the first parking garage? 4. Why build work space for Parking Systems in the new garage? 5. Why did the construction bids come in over the estimate? 6. What are the details of the financing and operation of the new parking garages? 1. Question: Will the first parking garage be partially open by Thanksgiving? Answer: Yes, if little or no precipitation occurs from November 13 through November 16 when the deck is sealed. 2. Question: Are there any changes that can be made in the block 64 garage to reduce cost? Answer: There are several steps that can be taken by the City to' reduce costs. Approximately $30,000 to $35,000 can be deducted by using an alternate foundation system. This deduct depends upon testing of an alternate foundation system. Another option is to eliminate the top tier of the parking garage. While this would reduce absolute cost, the spaces are needed and they would only increase in price in the future. This is not recommended. The contractor has suggested some alternates which will reduce cost. These include sandblasting in place ($55,000), removing brick from stair towers ($20,000), and not rehabilitating the parking lot on the north side of the second ramp ($5,500). Other costs may be saved by removing the sprinkling system from the garage and eliminating the south stair tower. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIIIES 9136 The code review of the second parking garage indicates that under current codes, three stair towers would be needed and the lower level would need to be sprinkler and power ventilated. By adopting certain provisions of the 1979 building code and by administrative action, the City can eliminate the south stair tower and all sprinkling in the lower level. Elimination of the south stair tower will reduce the cost by $62,000 and elimination of sprinkling will save approxi- mately $16,000. It is the consensus of the staff that the power ventilation should remain as a backup system even though natural air ventilation will theoretically keep the air clean in the lower level. In summary, the staff recommends elimination of the south stair tower, elimination of the sprinklers, retention of the ventilation system, and adoption of all contractor suggestions for reducing the cost including sandblasting on-site, removal of brick from the stair towers, and no rehabilitation of the parking lot on the north side of the lot. This will save approximately $158,500. 3. Question: How many stalls will be lost from the existing surface lot south of Penney's and how many will be gained in the first parking garage? Answer: Construction of the second parking garage will remove 144 spaces from the large City lot. Partial opening of the first garage will provide 233 spaces immediately. If favorable weather continues, additional parking spaces can be provided in the upcoming weeks in the first parking garage. If abnormally cold temperatures occur, however, additional spaces will not be available. The key element is sealing of the deck. There are certain temperature requirements which must be met to ensure that the contractor will provide a five year guarantee on the sealing and caulking system. 4. Question: Why build work space for parking systems in the new garage? Answer: The Parking Systems Division presently operates 739 off- street parking spaces and has 11 employees. Upon completion of both garages the City will operate 1,789 off-street parking spaces and have 17 full-time employees and 6 part-time employees. The City of Iowa City must do exactly what private industry does when there is a quantum leap in the product produced or the service rendered. In order to operate the system right, the essential elements of the system must be increased. In this case the essential element is people. Almost everything the City supplies to its citizens can be classified as a "service". ServiFe industries are labor intensive and the City is no different. Work and office space in the garage will be advantageous because of the location near the. center 'of activity of the parking system in addition to providing increased accessibility to the public. As the total parking system is practically doubled, this space will provide the needed additional space for operations and storage needs. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 4IOINES 3 In the second parking garage there is a large protected space that can be converted into work space for a cost of $50,000. Since the space available is 2,500 square feet this works out to a cost of $20 per square foot for completely finished, heated enclosed space. The space is absolutely needed and the cost is a bargain. Staff recommends that this space be finished and used. 5. Question: Why did the construction bids come in over the estimate? Answer: The cost estimate for the second parking garage was $2,068,000. This $2,068,000 was a cost estimate for a precast (precast means that the concrete members are made out of town and trucked in) structure. Knutson's base bid for a precast structure was $2,887,000. The idem representing almost half of the difference between the estimate and the bid price was precast concrete. The unit cost for the estimate was $8.27 per square foot of supported structure. The actual bid cost was $11.18, indicating an excessive incEza�,t in precast concrete costs. This fact has been reflected in other projects bid recently by Carl Walker and Associates and post tensioning (post tension means that all of the structure is built on the site in Iowa City and the members are tensioned on site) has become less expensive each bid when compared with precast concrete. Precast concrete product prices have been accelerating in recent years far in excess of other structural systems. The $3.00 per square foot difference for the 110,000 square feet of supported precast structure is $330,000 out of the total cost difference. The plans and specifications also required each contractor to submit a price for building the garage as a post tension structure. Knutson gave us a deduct of $170,000 for the post tension structure. This would still be above the City's estimate. This high bid price represents the large jump in concrete costs anticipated in January, 1980. Earth work costs exceeded the estimate primarily because of the additional work to rehabilitate the parking lot and Dubuque Street because the first level of the garage is below grade. Rehabilitation costs on Dubuque Street were not known nor figured into the estimate in May of 1979. The piling costs also appear high. There is little competition in the piling market. In addition, the contract plans included extra length piling. The City should realize the savings of $30,000 on this phase of the work if the actual length of piling installed is not as high as the plans show. The second parking garage site has a dense sand layer on a portion of the site and this made it difficult to estimate piling. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOItIES There are many other factors than cannot be put into numbers. Such factors as the amount of work in the Iowa City area, regional factors, concern over interest and inflation rates, etc., have all influenced costs so that the bid was above that anticipated. As with the first ramp, there will be an opportunity to work with the contractor on areas that can be changed and/or omitted. In summary, the cost estimate was prepared by using the bid costs on the first parking garage. These costs were updated to May, 1979 using a cost figure of 3/4 percent per month inflation factor. In reality, the City bid the garage in September, 1979 and our consultant calculates that inflation in this industry was actually running at 1.35 percent per month. The City is bidding a major construction project in a highly inflationary, unstable market. These market conditions have existed for the last several months and it appears that the conditions will continue into the indefinite future. 6. Question: What are the details of the financing and operation of the new parking garages? Answer: The attached schedule shows cost estimates for the construction of both garages and the funding availability. The construction cost used for the Block 64 garage is $2,655,000 with a resulting total cost projection for both garages of $6,898,243. Possible additional deduct items on the Block 64 garage could reduce total costs by $100,000. A contingency of $150,000 was added for the completion of both garages. Thus, total project cost was projected at $6,948,243. Of this amount, $1,200,148 was paid out as of June 30, 1979, leaving a remaining cost to be paid of $5,748,095. The funds available for financing of this project are the fund balance of the Parking Revenue Fund (accumulation of prior years revenues from the Parking Systems) and the fund balance of the Capitol Project Fund (revenue bond proceeds and interest from the temporary investment of bond proceeds). In the Parking Revenue Fund, the net income for FY80 is projected at $305,225. This is higher than usual as only a portion of the year's debt service costs (principal and interest payments on the revenue bonds) is being paid from operations; the bond proceeds included capitalized interest for the 15 month period which ends March 1, 1980, so operations must fund interest only from March 1, 1980 thru June 30, 1980. Adding the June 30, 1979, fund balance to the net income for FY80 results in available funds of $1,829,013. The available fund balance in the Capital Project Fund will be kept invested throughout the construction period of the entire project and it is projected that an additional $325,000 in interest income will be earned. The interest added to the fund balance at June 30, 1979, results in total funds of of $3,899,534. Thus, total funding availability in these two funds is $5,728,547. This amount is MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101RE5 approximately $20,000 short of the total remaining costs to be funded. The shortage could be covered in several different ways. As discussed above, it is possible that an additional $30,000 deduct could occur on the second garage if piling tests indicate some modifications could be made. A contingency of $150,000 was added to total costs. Any portion of this which is not needed will be an equal reduction to total costs. A final source of additional funding could be the use of the revenue from the $2.00 parking fine. You may remember that the decision was made prior to marketing the bonds that all $2.00 parking fines would be receipted into the Parking Revenue Fund in order to put total revenue at a level which provides an acceptable bond coverage factor for bondholders. These receipts were needed only to increase total revenue but are not needed to fund the annual operation of the Parking System. Therefore, the intent was to, at year end, tran4fer to the General Fund the amount of the parking fines collected; this would then be used for General Fund operations as it has been in past years. This amounts to approximately $100,000 per year and all or a portion could be used for construction costs if needed. If this was done, a transfer could be made to the General Fund at a later date as it is projected that an excess fund balance will become available in the Parking Revenue Fund once both ramps are in operation. Although this would cause a temporary reduction to the General fund balance, the transfer would probably be made within a two year period. The initial opening of a portion of the first garage is planned for November 23, 1979, the day after Thanksgiving. The entrance and exit will be located on the Clinton Street side. There will be a ticket- spitter at the entrance and an attendant on duty at the exit. This configuration will allow sufficient coverage for the initial 233 spaces and up to 200 additional spaces with only one attendant on duty. There will be a charge for parking from 8:00 a.m. to 5:00 p.m., Monday through Friday. In order to keep staffing levels and costs down, the attendant will be on duty until 7:30 p.m. to collect from those who entered the ramp prior to 5:00 p.m. and owe for parking, This will eliminate the need for yellow billing envelopes being issued at 5:00 p.m. to all vehicles still in the garage. Additional staff would be needed in order to issue the envelopes as is now done in the Penney's lot since total attendant parking spaces will be increased. Also, the presence of an attendant would provide additional security in the garage in the early evening hours. It is proposed that the rate charged in the garage be the same iv. that now charged in the Penney's lot which is fifteen cents per hour or $2.50 for three or more hours. Council has already set by resolution the hourly rate of twenty-five cents per hour for the MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES t10111ES garage and on January 1, 1980, the rates in both the garage and the Penney's lot will be increased to twenty-five cents per hour with no penalty for parking longer than three hours. The lower rate initially will provide an incentive to shoppers during the Christmas shopping season and compensate for inconveniences in the unfinished garage (i.e., no elevators). In order to encourage use and acquaint the public with the garage, free parking will be allowed in the garage November 23 and 24 (Friday and Saturday). In addition, the City will not charge for evening parking in the garage until total construction is completed. Since November 23 and December 24 are City holidays, all on -street and off- street parking wi11 also be free of charge on those days. It wi11 b2 up to the merchants to keep their employees out of the downtown parking spaces on those dates so that the parking is available to the shopper. Also, merchants will be encouraged to promote the Park and Shop program. Currently, the program is ineffective as shoppers must take the initiative and ask for the coupons, shoppers are not kept informed as to which merchants are participating in the program, and the procedures used by some merchants make the hassle of getting the coupon not worth the effort. Other municipalities' experience with this type of program show that it can be very effective in attracting the shopper to a downtown area if it is promoted and supported by the merchants. The City also gives the shopper, who stays over three hourss a break if they have enough Park and Shop coupons to reduce their total parking to under three hours as then the $2.50 fee is not charged (i. e., a shopper who parks in the lot for five hours and had three Park and Shop coupons would be charged for only two hours or thirty cents). Since the three hour limit was intended to keep out all -day parkers, the use of Park and Shop coupons does allow shoppers to park in the lot for longer than three hours without having to pay the penalty fee of $2.50. Security will be a major factor in the success of both garages. Many people in the community may have the preconceived idea that it will not be safe to use the garages, especially after dark. We must provide these people with a visible form of security to dispel these feelings and assure them that the garages are as safe as other areas of the City. Police officers would provide the best security for the parking garage. They would be the best trained and equipped, and their presence alone has a very stabilizing effect on nighttime activities. The major problem with police officers is that we cannot be guaranteeed of their presence during the entire night. Other activities could, at times, take precedence over ramp security, thus leaving the garage without security. The major drawback to the Parking Systems' hiring of security guards is that it would require additional personnel to cover days off, vacation, sick leave, etc. The additional manpower costs would offset any advantages. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1I01IIES i f I i i I w I i I i N Therefore, it is proposed that the City contract with a private security corporation which can supply trained personnel to patrol the garage 365 days per year. This would guarantee us someone patrolling the garage during all hours we deem necessary and cost less than the other two options. The City would also have the authority to approve or disapprove any security personnel employed in the patrolling of the ramp. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES C 0 S T / F U N D I N G PROJECT COST Possible Additional Deducts on Block 64 Garage Contingency Expenditures as of 06/30/79 REMAINING COST AVAILABLE FUNDING Parking Revenue Fund: FY80 - Revenue Expenditures Net Income 06/30/79 Fund Balance Capital Project Fund: 06/30/79 Fund Balance Interest Income *Computed as follows: Bid Base $2,887,000 Deducts: Use Post Tension (170,000) Eliminate Stair Tower 62,000) $2,655,000 $ 684,000 378,775 $ 305,225 1,523,788 $3,574,534 325,000 TOTAL FUNDING MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110114ES TOTAL $ 313,750 113,000 6,356,493 115,000 $6,898,243 (100,000) 150,000 $6,948,243 1,200,148) $5,748,095 $1,829,013 3,899,534 $5,728,547 BLOCK 84 BLOCK 64 _GARAGE GARAGE_ Design Fees $ 181,500 $ 132,250 50,000 Inspection Fees Construction Costs 63,000 3,701,493 2,655,000* Signs, Audio System, Corridor (Block 64) 70,000 45,000 $4,015,993 $2,882,250 Possible Additional Deducts on Block 64 Garage Contingency Expenditures as of 06/30/79 REMAINING COST AVAILABLE FUNDING Parking Revenue Fund: FY80 - Revenue Expenditures Net Income 06/30/79 Fund Balance Capital Project Fund: 06/30/79 Fund Balance Interest Income *Computed as follows: Bid Base $2,887,000 Deducts: Use Post Tension (170,000) Eliminate Stair Tower 62,000) $2,655,000 $ 684,000 378,775 $ 305,225 1,523,788 $3,574,534 325,000 TOTAL FUNDING MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110114ES TOTAL $ 313,750 113,000 6,356,493 115,000 $6,898,243 (100,000) 150,000 $6,948,243 1,200,148) $5,748,095 $1,829,013 3,899,534 $5,728,547 VIGGO M. ENSEN CO. GENERAL CONTRACTORS P. O. BOX 2640 IOWA CITY, IOWA 82240 319/384.8898 November 9, 1979 Mr. Richard J. Plastino Director of Public Works City of Iowa City Civic Center 410 East Washington Street Iowa City, Iowa 52240 Re: Downtown Parking Facility Ramp A Block 83/84 Dear Mr, Plastino: Iowa City, Iowa In regard to partial occupancy of the ramp by November 22, 1979 to Elevation 124 as requested utilizing temporary entrance and exit at Clinton Street only, we would advise as follows: Elevation 109 Concrete parking slabs are completed with slab sealing scheduled for November 13, through November 16, 1979, and painting of parking lines for November 19th - November 20th; if weather holds then this area would be available for parking, however, should we get low temperatures, snow or ice, it could delay this sealing and painting. At this time light fixtures will be installed and operational, however, the elevator, stair towers, and interior stairs will NOT be available for use. Since we will continue working above Elevation 124, stair towers, and pouring concrete at areas of unfinished slab on round, there will be times when it will g be necessary to reroute traffic and to block off certain parking areas to construction to continue. permit In order to permit temporary access and egress on Clinton street, it was neces- sary to delay completion of some work items until Spring; also, certain work items were performed out of sequence and started at different locations rather Pmldmr F.x.m (:. Vacxw Treunrc, Vk. P,.Idw ' wru S.vnrcp MICROFILMED BY JORM MICROLAB CEDAR RAPIDS.DES MOINES Mr. Richard J. Plastino November 9, 1979 Page 2 than being performed continuously for turning over the completed ramp. Some of these items will probably justify an additional charge at completion. Attached is a copy of letter from our surety giving their comment for partial occupancy prior to completion. Also, we will need a certificate of insurance showing Iowa City's General Liability being in force on the operation of this ramp. Yours very truly VIGGO M. /JENSEN CO. Calvin A. Knight r/I CA K:dw MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I' I i I-' I L j MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I1. Is Jollw; of Iowa hu. iL•I Ihur.kw.IV IL r. ul I'Ii Ibi. ;'1ltl WaL.r II nI, IIIW.1 'dli❑d 29 October 1979 City of Iowa City 410 E. Washington Street Iowa City, IA 52240 Nexander Wander Attn: Richard J. Plastino, Director of Public Works Re: Bond No. 95 16 09 - $3,698,700.00 Viggo M. Jensen Co., Iowa City, Iowa, Contractor City of Iowa City, Iowa, Owner Construction of a.900 -Car Open Air Parking Facility This letter will serve as the surety's consent to your occupying a portion of the above -captioned facility prior to its completion and final acceptance by your City Council. Very truly yours, % Patricia R. Zahn,Attorney-in-Fact for INSURANCE COMPANY OF NORTH AMERICA, Surety prz cc: Viggo M. Jensen Co. cc: Carl Walker and Associates, Inc. cc: Insurance Company of North America P.O. Box 1516 Des Moines, IA 50306 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Parking Consultants TA CARL WALKER 'G ASSOCIATES, inc. November 6, 1979 1100 Coldro Valley Rood. Alinaeapolie, Alion sola .554:2 6121546-4316 Willtmn C Amar, /'.L•: Mr. Richard I'laslln° vire ll -evident Director of I'ublic Works lA•ualr h. Not. Ch: City of Iowa City Am.<•tun• bonuG! lt, M1fnuahm4 /4F.: 410 Bast Washington Street Stephen D.Dileh,/th, I Iowa City, Iowa 52240 Owight o. C7mrehlll l'unholam .A Vrd! Re: Completion Date Downtown Parking Facility Ramp A, filock 83/84 lawn City, Iowa j (CWA Commission 1141961) + Dear Mr. I'lasLhul: 1 This letter is In response to your letter of October R, 1979 and to our f phone coversations regarding the construction schedule for Ramp A. We have discussed the contractor's progress at least weekly with the Residonl Engineer, Tom Romine, over the past month In anticipation of eviz.lunting and estimating the completion date. Your letter of Orlober 8, 1979 requests Hpeciflcal.ly our "best opinion as to whether the facility will or will not be ready for partial occupancy by November 22, 1979," AL nor mectluq In Iowa City October 10, 1979 Willi the vonl rayl or, It w:ts deLurmiood that the City would require parking for about 1'10 by November :", 1979. In order to provide this number it would be necesv;iry Lo complete I Ramp A to Include the north and center bays at eLevatlons 109'-0" and I 124'-0". It was also determined that stairs "B" and "C" would have to he complete and operational at least up to the 124'-0" elevation. The entrance to the partial facility would be in the north bay from Clinton Streetandthe exit would be in the center bay to Clinton Street. Lighting would be required before the facility could be opened. Temporary signs and a booth ;it the entrance/cxlt would be provided by the City. The contractor has done an excellent .job of cooperation In helping pivot the November 22, 1979 date for partial Occupancy. AddItlonal pvrsonttel have been added and effort expended to date such that this office is confident all work required to open the facility to the publ is will bo accomplished, Summary I. All precast work and oast -In-place concrete pour HLrlpn up to elevntlon 124'-0" are complete. 2. Only about. 1,000 square feet elf Hlnb on gr:rcla remnfn to bo lolrrd ;is of November 5, 1979. 1. Equipment room masonry walls nre complete. Chirnnn Detroit Kalamazoo MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES ltolsES Ffinneopolie CARL WALKER ASSOCIATES, inc. Mr. Richard Plastino November 6, 1979 Page 2 4. A1.1 floor dralns h;cvo been set and all underground work is complete. 5. Completion of the dry standpipes is questionable at this point. It will be necessary to complete this entire system before it can be tested and put Into service. A partially complete system will not function. Mechanical is working diligently in this area. j 6. Light fixtures are now at the site and being installed to previously installed conduit and wiring. These will be j complete on time. 7. Stairs "B" and "C" are being caulked but the metal pans will not be filled with concrete before November 22, 1979. Rails are being installed as of this date. 8. Sealing and striping of the facility will follow a general sweep down ab:.-ut November 15, 1979. 9. Stair A and the elevators will not be flnlshed by November 22, 1979. 'thus, ns Indlrated, we are confldenl Lhe CILy ran plan on partially opening the faclllly on November 22, 1979. Approxluuu rly 2()() parking spaces will be available. if the weather continues to he moderate, it may be posslhle to add another tier soon after November 22, 1979. The contractor will continue his efforts after the facility is open. As discussed previously, it will be necessary for the insurance coverage of both the City and the contractor to be verified and changed, if required, to reflect coverage on a partially completed structure. You indicated you would handle this item with the people involved. With partial occupancy of Rnmp A by November 22, 1979, IL is (1111• rrrum- mendation tlwL the bids for Ramp B be accepted and an award be made it, the apparent low bidder. It is anticipated the low bidder will wnnt to proceed immediately in the interest of time and weather. As Indtenled, we will confirm this with the Knutson Construction Company. Sincerely, CARL FAL ER G ASS i#TES, �C N I Dennis E. Neu, P.E. Associate i u nom. Dwight 0. Churchill Project Manager DEN/DOC/er FI ICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DL- 110111ES of City of Iowa City MEMORANDUM Date: November 13, 1979 To: City Manager and City Council From: Neal Id Berlin, City Manager Re: Block 64 Parking Ramp The following information is presented to you for consideration at tonight's Council meeting: 1. It appears that if the parking ramp construction cannot begin in November, the project must be rebid. Therefore, anticipating a construction start of April 1, 1980, at an inflationary rate of 1.35% per month, it can be anticipated that the additional cost due to inflation for the four month period would amount to $143,000. The start date of April 1 was used as it is unlikely that a contractor would want to start in January when there is frost in the ground to a depth of 4 to 5 feet. 2. In projecting how an increase in the hourly parking rate would affect revenue, computations show the following. The current proposal is to leave the rate at fifteen cents per hour through December 31, 1979 with an increase to twenty-five cents per hour starting January 1, 1980. If the rate was increased to twenty-five cents per hour starting December 1, 1979, this would amount to additional revenue of $10,000. If the rate effective December 1, 1979 was thirty cents per hour, this would amount to additional revenue of $32,000. If the rate December 1 was set at thirty-five cents per hour, an additional $54,000 would occur. These computations were based on revenue projections through December 31, 1980. As you can see, even thirty- five cents per hour would not bring in enough additional revenue to cover an additional $143,000 in cost. 3. The attached schedule shows the number of spaces available in the downtown area. Yesterday it was said that the Washington lot (corner of Washington & Clinton) contained 300 spaces whereas it actually contained only 150 spaces. This results in a total of approximately 650 spaces in this area being available during the last Christmas shopping season. This year if we don't start construction on the Block 64 ramp, approximately 533 spaces will be available, while if we do start construction during November, only 373 spaces would be available. It is necessary to also consider what the parking situation will be for the Christmas shopping season in 1980 if construction on the second ramp is delayed. For that shopping season there will be only the parking ramp available which consists of 900 spaces. If the second ramp construction is begun in November of this year, it might be completed prior to next year's shopping season and this would mean that a total of 1,350 spaces would be available. Right now Old Capitol is projecting that their mall will open in October of 1980 and this will place a substantial additional demand ��3 a MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111Es on the CBD for parking spaces. It is questionable whether the 900 spaces in the first ramp will be sufficient for the Old Capitol Mall and the current retail in the CBD. Therefore, it looks like we are either looking at a shortage of 300 parking spaces this year or a shortage of 450 parking spaces next year. In going back and looking at the parking patterns from the last couple of years, we have noted that typically there is a significant decrease in paid parking in the CBD between the months of November and December. Our records show that typically December parking in the CBD lots has been 35 percent less than November. At the same time the municipal lot shows an increase from November to December of approximately 10 percent. This shows that the parking demand does go down during the month of December and we can only assume that this is due to the fact that the students leave on vacation in the second week of December, thus freeing up a lot of parking spaces downtown which are normally used by students attending classes. 5. Our records show that 100 percent occupancy does not occur in the Central Business District lots. They show approximately 80 to 85 percent occupancy in the Iowa Avenue lot and the Library lot in the months of November and December. In addition, the old post office lot occupancy is approximately 35 percent. This shows that there is additional parking available in these lots during the Christmas shopping season. Part of the problem is that this parking is not located centrally in the Central Business District and that customers do not want to walk very far to their final destination. Last year we did publicize the availability of these lots during the Christmas season and there was no reason for shoppers to be unaware of their existence. In addition, following the rate increase early this calendar year, we have noted an increase in parking in the lots outside the CBD with a corresponding decrease in parking in the lots inside the CBD. This is very probably due to the fact that the hourly rate in the outside lots is ten cents per hour while the CBD lots have a rate of twenty cents per hour. This should also provide additional parking in the CBD for shoppers during the Christmas shopping season. 6. It should also be pointed out that because of City holidays there will be free parking on the two largest shopping days during the Christmas shopping season. Those are the day after Thanksgiving, November 23, and the day before Christmas, December 24. If the merchants can monitor their own employees' use of the free parking during those days this will provide a substantial assistance in drawing the shopper to the downtown. 7. The City needs a commitment on the part of the merchants to promote the park and shop program with a parking fee of twenty-five cents an hour. The park and shop program can be a very effective way of bringing shoppers into the downtown, however, it will not work unless it receives full support from the merchants. It would be a good idea MICROFILMED BY JORM MICROLAB CEDAR RAPIOS•DES nO1MES i 3 to receive a commitment from the merchants that they are willing to support this park and shop program at a rate of twenty-five cents per hour or in spite of all efforts to open up additional parking spaces in the CBD, the shopper may shy away from paying that hourly rate. 8. The other alternative available is to look into the possibility of renting an outside lot, such as the Grand Daddy's parking lot, and providing a shuttle bus from that lot to the CBD. Rough calculations show that it would cost the City approximately $3,500 to rent the lot and operate the shuttle bus for a three or four week period and if this would make it possible to start the second ramp in November, it would certainly be to the City's advantage to bear this cost instead of risking increased cost from the rebidding of the ramp contract. In order to encourage the shoppers to use the outlying parking lot and shuttle bus service, we are proposing that the parking and shuttle bus be free of charge. The Grand Daddy's lot would provide an additional 75 spaces for parking. 9. There is always the possibility that an additional level of the ramp could be opened and this would add another 150 parking spaces. This is weather -dependent and cannot be guaranteed at this time. bdw/sp I I A I f! MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MONIES ,N iui i��a eurr 2 3 - 5 - b - 7 - D 9 10 — If 12 13 14 15 19 10 21 22 . 23 24 25 26 30 31 32 33 34 39 -J�u�o rc %-C1T I. /SC .. ..I_I ICY,P,wlc �i,l..11 I• .c _ r _ I� =ti11 utnrl �m-r I� i 1 nn =t �. r � �PnRlcr Nn,., tglt;c PIS ; r °j I f,{y 11 l lalf_ I � /UU I I �I I en,Z.CINouc• MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES _-----_�— —I-- ----2—_ 1 of--� i 2� -- r _ n r I _ 3 _— u I�__d'C-� r-^�l f.17 r_ Er- u•Ibl ��I E-- - �.._ 11--- - i� $ f4, In I I r I 7 I I 1 /..._• 370 - �I 17 13 1 II -- IS 1< �Sf ` f,'\_v TP -0'P1. 1-1 ` • .– _�_� I ..__ I i_ _� I I I �,r� I� 16 Frl^,f _ LIo4�>n�. 74Dcc — 9 3 ---- n - LL 1,9 I 19 aD lou I 21 420 --f LJ 22.� I 3o,v 26 �0 cc- 27fl 5 i IC � 32 _ �0'11Ft2 ._'orf t•„r. �.�r � I I-- � -iI I' I 33 — -- Neu 34 f/O I 'l y:5 ILII 35 6BEST r1, I I 39 — -- DOC�U�MENT •, i ��n 1'f �� I •_.��ri LL _. k1Vtf11+�+r�1 I . MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MORIES I IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I Pn Yr:'. I 3 I 3 3 3 3 w 3 IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Pn Yr:'. I• �- 3 NQt) ,r�n, , G piy � I S I I I — I ? _� i b pp� /me q;. t - O^ I _ ltii __. ...-. — 10 II 1214 — — 13 IS _ i I 0 i i j. I i iI �I I I 7 3_.. q S.I__I-I'-- 5 — ii I ' -----BEST � - I i � ' ; I - .- � - - -- •-- I IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES . .. RESOLUTION NO. 79-532 n RESOLUTION ADOPTING TIS RALSTON CREEK WATERSHED STORK WATER NIANAGFh[EVf PLAN AS THE GUIDE FOR ENGINEERING IMPROVEtMS ON THE RALSTON CREEK WATERSHED. iMI REAS, it is in the public interest to construct improvements which will ameliorate the flooding of Ralston Creek, and WHEREAS, Shoemaker and Haaland have made extensive study of the Ralston Creek Watershed and have made recommendations for improvements in the Ralston Creek Watershed Storm Water Nbnagement Plan. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF TIDE CITY OF IOWA CI, IOYIA, that it adopt the Storm Water Management Plan as the general engineering TY guide to future improvements on Ralston Creek with the understanding that it does not bind the Council to any future financing plan or sequence of improvements It was moved by Erdahl and seconded b that the Resolution as re e a opte , an upon roll call ther7e were,aSPr AYES: NAYS: ABSENT: % Palmer X deProsse X Erdahl X Neuhauser X Perret X Roberts X Vevera Passed and approved this 13th day ofNovember 19 79. zyor f_ ATTEST: !� >ty erc ItE rim S VPR"M BY IRE 1,EAZ 1)II'4H'n= MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES 0113/ RESOLUTION N0. 7 9- 5 3 3 RESOLUPION A[ITHDRI2ING ExELi oN of AN AGREEMENT WITH SOIL TESTING SERVICES OF IOWA WHEREAS, the City of Iowa City, Iowa, has negotiated an agreement with , a copy of said being attac to a Peso u s reference made a part reo , and, WHEREAS, the City Council deems it in the public interest to enter into said agreement with Soil Testing Services of Iowa to provide a report which will serve as a permit application in addition to specifying locations for monitoring wells. Also the permit would provide that the City be allowed to con- struct lagoons to hold unstabilized sludge should it become necessary again in the future. The terms of the agreement have been negotiated subject to Council approval with a not to exceed price of $12,000 to be paid on an hourly basis. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL: 1. That the Mayor and City Clerk are hereby authorized and directed to execute the agreement with Soil Testing Service of Iowa 2. That the City Clerk shall furnish copies of said agreement to any citizen requesting same. It was moved byR orb e t s and seconded by Balmer the Resolution be adopted, and upas roll call there were: AYES X PY4:f BALMER X_ DEPROSSE _ ERDAHL _ NEUHAUSER _ PERRET _ ROBERTS VEVERA Passed and approved this 13th day of November , 19 79 �/,1/ &�� .te AT=: C( rT 2u �� Mayor City Clerk Roc^i' ^d & Pppr0vr, j By Thi Laryal D43rtment air � MICROFILMED BY JORM MICROLAB CEDAR RANDS -DES MONIES i AGREEMENT HIGH RATE SLUDGE DISPOSAL DESIGN/ IOWA CITY SANITARY LANDFILL This Agreement, made and entered into this t Lh day of November 19 79 , by and between the City of Iowa City, a municipal corporat on, hereinafter referred to as the City and Soil Testing Services of Iowa, Inc. of Cedar Rapids, Iowa, hereinafter referred to as the Consultant. Now therefore, it is hereby agreed by and between the parties hereto that the City does retain and employ the said Consultant to act and represent it in all matters involved in the terms of this Agreement. Such contract of employment to be subject to the following terms and conditions and stipultations. The Consultant shall not commit any of the following employment practices: a. To discharge from employment or refuse to hire any individual because of their race, color, religion, sex, national origin, disability, age marital status or sexual preference. b. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, color, religion, sex, national origin, disability, age, marital status or sexual preference. I. SCOPE 0 F SERVICES The Consultant shall prepare a detailed study/report which will serve the following functions: i a) as an application for a permit for "High Rate Land Application of Municipal Stabilized Sludge" (High Rate Permit) at the City's Municipal Landfill; b) provide design and location criteria for monitoring wells for the City's landfill; c) as an application to amend the existing Municipal Landfill permit to allow lagoons to be constructed to hold u sludge; and nstabilized municipal d) determine feasibility of other neighboring communities using Iowa City's High Rate Permit. If feasible, include an application for a permit for this service. The text of the report shall be written by the Consultant, as an agent for the City, to the Iowa Department of Environmental Quality (IDEQ) seeking approval for the items above. If practical, the main body of the report shall deal with the High Rate Permit and all other aspects shall be included as appendices. The entire report shall be bound under one cover. The specific work elements are more particularly defined as follows: a. High Rate Permit The Consultant shall use, as the basis of study, the requirements for obtaining a High Rate Permit as detailed in Chapter 33 (and 27as applicable) of the current edition of the Environmental Quality Dep (400) Iowa Administrative Code. The City desires to obtain a permit which would allow H gh Rate Land Application of stabilized sludge to our present Municipal Landfill. Much of the information required by Chapter 33 is identical to information previously supplied IDEQ for the City's present Landfill Permit. The Consultant shall utilize "A Plan for the Operation of a Sanitary Landfill by the City of Iowa City, Iowa", which was prepared by George Bonnett and dated April 20, 1972. This report includes a soils report prepared by Soil Testing Services of Iowa, Inc., dated February 1, 1972. It shall be the consultant's responsibility to obtain necessary information for the report from Iowa City, IDEQ, and Soil Conservation personnel. The City will provide the sludge analysis to the consultant as well as the anticipated volumes to be generated. The Consultant shall perform all other necessary functions including additional soils testing as necessary. /? 3Y MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110111ES -- 2 Furthermore, the Consultant shall review and use, as necessary, information contained in the following publications (which are available in the City's file): 1. "Applications of Sludges and Wastewaters on Agricultural Land: A Planning and Educational Guide" (MCD -35) 2. "Sludge Treatment and Disposal" a 2 volume Technology Transfer from EPA. b. Monitoring Wells The City has received an executive order from IDEQ regarding lagoons at the City's municipal landfill which contain unstabilized sludge. A copy of the order is attached as exhibit "B" for reference. Item 8 requires that a down flow monitoring well be installed. The Consultant shall perform an analysis to locate a down flow monitoring well to conform to the requirements of the executive order attached. Additionally, the Consultant shall analyze and recommend location for additional monitoring wells at locations around the entire landfill site in a sufficient quantity to fulfill present and anticipated future IDEQ requirements for disposal of municipal solid waste as well as sludge. The task in this phase of the report shall be limited to specific design and location parameters and requirements. The actual installation of the wells will be by addendum or separate contract and not a part of this agreement. C. Unstabilized Sludge Lagoon Permit i On occasion the City finds it necessary to dispose of unstabilized municipal sludge due to plant malfunctions, etc. The Consultant shall determine IDEQ requirements regarding such installations at the City's landfill and devote a section of the report to obtaining an amendment to the existing landfill permit allowing for lagoon installations in the future. d. Neighboring Communities/High Rate Permit Smaller neighboring communities to Iowa City (North Liberty as an example) have shown interest in being able to dispose of its municipal sludge under the City's High Rate Permit. Based upon information generated in the previous sections of the report, the Consultant shall determine the feasibility of others using the City landfill for sludge disposal and devote a section of the report, if feasible, to an application to IDEQ requesting a permit for such operations. e. General Exhibit "A" attached, more defines the work to be performed and the . testing to be accomplished in the project. The Consultant shall advise the City upon or before the expenditure of 20% of the fee established herein. Prior to said level of expenditure, the Consultant shall have briefly investigated all aspects of the items discussed in the scope of services. A meeting will then be held between the Consultant and appropriate City staff members to determine if modifications to the scope of services should be made. The Consultant shall provide the City 3 copies of the draft report and 10 copies of the final report as a part of the not to exceed fee for the project. Additional copies will be paid for as reimbursable outside expenses. II. TIME OF COMPLETION The Consultant shall complete the study/report in a draft form for review by the City by February 1, 1979. After approval by the City of the draft report, the Consultant shall prepare the final report and deliver it to the City within 30 days. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIES -- 3 III. GENERAL TERMS 1. Should the Consultant or the City terminate the contract, said Consultant shall be paid on the basis of direct personal expense as herein attached times a multiplier for the various classes of personnel actively engaged on the project for all work completed and for all work and services performed up to the time of termination; however, such sums shall not exceed the "not to exceed" amounts in Section IV. Either party may terminate this Agreement upon five (5) days notice. 2. This Agreement shall be binding upon the successors and the assigns of the parties hereto; provided, however, that no assignment shall be made without the written consent of all parties to said agreement. 3. It is understood and agreed that the employment of the Consultant by the City for the purposes of said project shall be exclusive, but the Consultant shall have the right to employ such assistance as may be required for the performance of the project. Said Consultant shall be responsible for the compensation, insurance and all clerical detail involved in their employment. 4. It is agreed by the City that all records and files pertaining to information needed for said project will be made available by said City upon request of the Consultant. The City agrees to furnish all reasonable assistance in the use of these records and files. 5. It is further agreed that no party to this Agreement will perform contrary to any State, Federal or County law or any of the Ordinances of the City of Iowa City, Iowa. 6. The Consultant shall attend such meetings of the City Council relative to the work set forth in this contract as may be requested by the City. Any requirements made by the City shall be given with reasonable notice to the Consultant so that he/she may attend. 7. The Consultant agrees to furnish, upon termination of this Agreement and upon demand by the City, copies of all basic notes and sketches, charts, computations and any other data prepared or obtained by the Consultant pursuant to this Agreement, without cost and without restriction or limitation as to their use relative to the specific projects covered under this agreement. The Consultant shall not be liable for use of such documents on other projects. 8. The Consultant agrees to furnish all reports and/or drawings with the seal of a Professional Engineer or Architect affixed thereto where such seal is required by law. 9. The City agrees to tender to the Consultant all fees and money in accordance with the schedule that follows except that failure by the Consultant to satisfactorily perform in accordance with this Agreement shall constitute grounds for the City to withhold payment of the amount sufficient to properly complete the project in accordance with this Agreement. 10. Should any section of this contract be found to be invalid, it is agreed that all other sections shall remain in full force and effect as though severable from the part invalid. 11. Original contract drawings shall be modified to reflect "as built" conditions and shall become the property of the City. The Consultant shall be allowed to keep mylar reproducibles for his files and use. 12. Direct Personal Expense for the purposes of this contract shall be defined as hourly wage plus retirement and fringe benefits. Said Consultant shall, upon demand, furnish receipts therefore or certified copies thereof. 13. Records of the Consultant's Direct Personal Expense, Consultant Expense and Reimbursable Expenses pertaining to the Project, and records of accounts between the Owner and the Contractor, shall be kept on a generally recognized accounting basis and shall be available to the Owner or his authorized representative at mutually convenient times. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES i 4 14. All reimbursable outside expenses are in addition to the fees for Basic Services and include actual expenditures made by the Consultant, his employees, or his consultants in the interest of the Project for the following incidental expenses listed: a. Expense of transportation and living when travelling in connection with the Project, long distance calls, and telegrams. b. Expense of reproduction, postage and handling of Drawings and Specifications, excluding copies for Consultant's office use. C. Fees paid for securing approval of authorities having jurisdiction over the project. Fees paid by the Consultant for special consultants employed with City's approval for services other than those defined in this contract; and d. Extraordinary reimbursable advance by the City. IV. COMPENSATION FOR SERVICES expenses shall be approved in The City agrees to pay for services stated in this contract on the basis of the following fees: Basic Services - The Consultant shall be paid a fee based upon 2.2 x Direct personal expense. The total fee shall not exceed $12,000.00 The Direct Personal Expense of all personnel classifications associated with this project shall be attached as Exhibit A. The City agrees to reimburse the Consultant for outside expense at cost. The Consultant shall furnish receipts of all outside expenses upon request. The "not to exceed" figures listed in this section refer only to Direct Personal Expense and do not include reimbursables. Reimbursable expenses are above and beyond the "not to exceed" figure. All fees will be billed and due payable monthly. With each billing the Consultant shall list the individual, the hours worked, the hourly rate and the percentage of work completed. The cummulative monthly payments shall not exceed the pro -rata percentage of the work completed. All provisions of this Agreement when not specifically defined shall be reconciled in accordance with the highest ideals of the Engineering Profession. The undersigned do hereby state that this contract is executed in triplicate, as though each were an original and that there are no oral agreements that have not been reduced in writing in this instrument. It is further stated that there are no other considerations or monies contingent upon or resulting from the execution of this contract nor have any of the above been applied by any party to this Agreement. FOR THE CITY: ATTEST: /r FOR THE CONSULTANT: L n EST: MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES EXHIBIT A (1 of 5) SOIL TESTING SERVICES OF IOWA, INC. 5855 Harnlechteger Drive S.W. H Box CEDAR RAPIDS, IOWA 52406 (31 P.O. .O. Box October 25, 1979 City of Iowa City Department of Public Works Engineering Division Civic Center Iowa City, Iowa 52240 nttentlon: Mr. Gene Dietz Gentlemen: We are pleased to submit a proposal for performing subsurface exploration and consulting services relating to application for a permit for "high rate land application of municipal stabilized sludge" at the City's municipal landfill. I I CEDAR RAPIDS DAVENPORT 1 DES MOINES 'r KANSAS CITY WICHITA We have reviewed the scope of services desired which in addition to it high rata permit application includes design and location criteria for monitoring wells, application to amend the existing landfill permit to allow unstabilized sludge lagoons and a feasibility study regarding neighboring communities using Iowa City's high rate permit. We have also reviewed the applicable portions of the environmental quality department (400) Iowa administrative code and EPA publications. Based on the scope of the project to be undertaken, we feel the project would be handled in four phases as follows: Phase 1 1. Determine program objectives. 2. Review applicable regulations and necessary literature. 3. Meet with the agencies such as IDEA, Soil Conservation Service, Iowa Geological Survey and City of Iowa City. 4. Determine the necessary data required to meet regulations. AN STS AFFILIATE Gerald R. Olson, RE. James A. Cunningham, P.E. Russell K. Lovaas, P.E. Craig K. Denny, P.E. David M. Palula Douglas John P. Gnendlhuu4 P.E. ILLINOIS INDIANA IOWA Ronald G. Gillette R. Wayne Welnlurlar, RE. G. Beck John K. Heinz Clyde N RaW. Jr. P.E. KANSAS MISSOIIIII MICHRIAN Paul J. Schnyder, RE. C. Fred Schnell, P.E. Karl A. Donsuosuor, P.E. MINNESNORTHDIA NORTH CAROLINA NORTH WISCON:iIN W WASHINGTON, D.C. 111 Y11.. I,,,'V V, JORM MICROLAB CEDAR RAPIDS -DES 510114ES (2 of 5) Parle 2 October 25, 1979 Phase 2 I. Perform soil borings and obtain soil samples from the site. 2. Determine the locations and elevations of the borings and test samples. Phase 3 I. Perform physical tests such as classification, plasticity, gradation, permeability. 2. Perform the necessary chemical tests such as cation exchange capacity, current exchangeable cations, avaTlabie potassium and phosphorus, total nitrogen and pH. 3. Perform chemical tests for heavy metals if required by IDEQ. s Phase 4 1 I. Obtain the data to be provided by the City. This includes aerial ( photograph and topographic survey maps, ground control, legal description of the site and sludge analysis and anticipated volumes. 2. Analyze the data and prepare a preliminary report. 3. Review the report with the City and IDEQ. 4. Prepare final report. The following is an outline of the anticipated services and related costs. The services would be billable in accordance with the attached fee schedule. This fee schedule Indicates unit rates for exploration and laboratory tests we feel will be required, and hourly rates for various level of personnel defined as hourly rate plus retirement and fringe benefits extended by a factor of 2.2. If other tests are required, we would submit the unit rates to the City for approval prior to performing the tests. In any event, we would not exceed the maximum amount of the contract. If there are any questions with regard to this proposal please contact us. i Very truly yours, 1 SOIL TESTING SERVICES OF IOWA, INC. t a Is A. Cunningham S JAC:Jab Enclosure MICROFILMED BY ^� JORM MICROLAB 1 CEDAR RAPT DS•DLS IIO INES (3 of 5) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES City of Iowa City Proposal of October 25, 1979 For High Rate Land Application Permit Study Breakdown of Estimated Services Phase i Review Regulations and Literature, Meet with Agencies Involved. Site Reconnaissance. Senior Project Engineer 9 hrs. P $41.80/hr. = $ 376.20 Project Engineer 40 hrs, p 33,00/hr. = 1,320.00 j SUBTOTAL $ 1,696.20 Phase 2 t Site Exploration. Mobilization Track -mounted Rig 2 days P 150,00/day 100.00 - 300.00 f 10 Borings P 20 Feet Layout, Boring Elevations 200 ft. P 5.25/ft. = 1,050.00 (2 Man) 8 hrs. P 35.00/hr.+ - 280.00 Field Supervisor 6 hrs. P 33.00/hr. - 198.00 SUBTOTAL $ 1,928.00 Phase 3 Laboratory Testing Physical Tests Water Content 50 tests P 1.50/ea. 75.00 Visual Classification 50 tests P 2.50/ea. = 125.00 Atterberg Limits 8 tests P 24.00/ea. = 192.00 Gradation Organic Content 8 tests P 8 40,00/ea. 320.00 Permeability tests P 8 15.00/ea. 120.00 tests Co 100.00/ca. = 800.00 $ 1,632.00 Chemical Tests CEC, K, pH, N, etc. Heavy Metals 20 sets P 95.00/ea, a 1,900,00 100.00 SUBTOTAL $ 2,000.00 Phase 4 Analyze Data and Prepare Report. Principal Engineer 4 hrs. P 55.00/hr, = 220.00 Senior Project Engineer 10 hrs. P 41.80/hr. - 1118,00 Project Engineer Consultant Review 80 hrs. P 33,00/hr. - 2,640.00 Typist 20 hrs. A 14.30/h r. = 400.00 7.86.00 Draftsman 110 hrs. P 17.16/hr. e _ _686,40 SUBTOTAL 4,650,40 TOTAL - $11,906,60 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES DRILLING' Unit Rate Item D -I (4 of 5) personnel on and off site Track -mounted drill ........................................$ 100.00 v Auger Drill Rig Auger drilling without undisturbed sampling ................. 3.50/foot FEE SCHEDULE c N y v X N C4 20 - 40 ft. depth pulling augers ........................ 6.50/sample Soil sampling using either split -barrel sampler W X or Shelby tube sampler at 5 foot intervals in sol). Depth -Feet October 25, 1979 v o 5.25/foot .................................................. 6.00/foot •- c C d 0 - 40........... ......... .............................. 0.75/foot Item D-3 Additional charge where a track -mounted drill rig Is u U O •— in C N required ....................................•..••......•.... 150.00/da Y Item D-4 Cost of special equipment for moving drilling o T d w X ENGINEERING PERSONNEL ° W Item 1. Services or Principals .......................$ 25.00/hour 55.00/hour Item 2. Services of Senior Project Engineer , (Registered) ................................. 19.00/hour 41.80/hour Item 3• Services of Project Engineer and Drilling Supervisor .......................... 15.00/hour 33.00/hour Item 4. Services of Assistant Project Engineer....... 13.00/hour 28.60/hour Item 5. Services of Field Technician ................. 8.00/hour 17.60/hour to to 11.00/hour 24.20/hour Item 6. Services of Draftsman ........................ 7.80/hour 17.16/hour Item 7. Services of Typist ........................... 6.50/hour 14.30/hour DRILLING' Unit Rate Item D -I Mobilization and moving of equipment and personnel on and off site Track -mounted drill ........................................$ 100.00 Item D-2 Auger Drill Rig Auger drilling without undisturbed sampling ................. 3.50/foot For disturbed ,samples 20 - 40 ft. depth pulling augers ........................ 6.50/sample Soil sampling using either split -barrel sampler or Shelby tube sampler at 5 foot intervals in sol). Depth -Feet 0 - 20 ................................................•. 20 - 40 5.25/foot .................................................. 6.00/foot Additional charge for Hollow Stem Augers (if required) 0 - 40........... ......... .............................. 0.75/foot Item D-3 Additional charge where a track -mounted drill rig Is required ....................................•..••......•.... 150.00/da Y Item D-4 Cost of special equipment for moving drilling equipment about the site or for special permits ............. At Cost + 15% MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIOES Page 2 Fee Schedule (5 of 5) October 25, 1979 DRILLING, (Continued) Item D-5 Well point installation In drilled bore hole, installing plastic perforated pipe (3" maximum size) does not include drilling hole........................S 60.00/hole plus 2.00/foot of pipe Installed Additional charge for protector pipe and cap ..................................................... TESTING Item T-1 Atterberg Limits (Set) ...................................... j Item T-2 Combined Hydrometer and Sieve ............................... Item T-3 Sieve Analysis (Unwashed) ................................... Item T-4..Molsture Content ............................................ Item T-5 Density Determination (Shelby Tube Sample) .................. Item T-6 Hand Penetrometer ........................................... Item T-7 Constant or Variable Head Permeability ...................... Item T-8 Visual Classification ....................................... Item T-9 pH -Test ..................................................... Item T-10 Electrical Conductivity ..................................... Item T-11 Chloride Concentration ...................................... Item T-12 Sulphate Concentration ...................................... Item T-13 Cation exchange capacity, current exchangeable ions, available potassium and phosphorus, total nitrogen, pH (normal and buffered) of soil ............................... Item T-14 Organic Content (by heating) ................................ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES ?10IIIES 70.00/Install- ation 24.00/each 40.00/each 23.50/each 32.00/each 1.50%each 2.50/each 1.50/each 100.00/each 2.50/sample 12.00/test 12.00/test 12.00/test 12.00/test 95.00/set 15.00/each R r _..' EXHIBIT B (I of 3) ` DEPARTMENT OF ENVIRONMENTAL QUALITY ORDER OF THE EXECUTIVE DIRECTOR IN THE MATTER OF ORDER NO. 79 -LQ -12 CITY OF IOWA CITY TO: Mayor City of Iowa City, Iowa City Hall Iowa City, Iowa 52240 Pursuant to subsection 455B.82(2) of the Code of Iowa, 1979, you are hereby notified that the Executive Director of the Department of Environmental Quality has evidence that the City of Iowa City, Iowa is the holder of Iowa Department of Environmental Quality sanitary disposal project permit j number 52 -SDP -1-72P for a facility located in section.14 of T79N, R7W, in Johnson County, Iowa; that unstabilized sewage sludge has been disposed of at the facility in violation of paragraph 400--27.14(3)"a" of .the Iowa Administrative Code (I.A.C.); that a diked area has been constructed .in an area not specified in the approved plans and specifications in violation of rule 400--27.5(4558) I.A.C.; that continued acceptance of unstabilized sewage sludge into an open area without effective control may create a habitat for flies, other insects, rodents and other vermin in violation of sub- rule 400--27.13(5) I.A.C.; that continued acceptance of i unstabilized sewage sludge creates a potential for leachate generation and health problems; and that on and after Julq 1, 1979, disposal of sewage sludge must be in accordance witb rule 400--28.6(455B) or chapter 400--33 I.A.C. THEREFORE, you are hereby ordered to comply w t the following provisions to bring the facility into ce liance FI' L k' JUL 1 11979 DD MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110111E5 P _• " (2 of 3) with chapter 455B of the Iowa Code, 1979, and the rules of the Solid Waste Disposal Commission. I. No additional unstabilized sludge shall be accepted. 2. Public access to the area of the unstabilized sludge storage area shall be limited immediately by fencing or•other measures. 3. Reasonable measures -to suppress odors or other nuisances from the unstabilized sludge storage area shall be I taken. 4. The unstabilized sludge storage area shall be land- scaped so as to prevent surface water from entering the diked area. 5- Effective measures to suppress insects and rodents near the unstabilized sludge storage area shall be taken. 6. The unstabilized sludge storage area shall be improved I If necessary to provide sufficient capacity, structural i strength and durability to confine the sludge until perman- ent disposal is arranged. 7. The unstabilized sludge shall be sampled and analyzed to determine the concentration of. total solids, volatile solids, total Kjeldahl nitrogen, nitrate nitrogen, total coli- form, fecal coliform, alkalinity and pH. Samples shall be I collected within one week of receipt of this order, and the j analytical data shall be'submitted within 45 days of receipt of this order. j 8. A down flow monitoring well shall be installed by August 15, 1979. The well shall be sampled as outlined in the "Sanitary Landfill Operator's Manual", May 1977, pp•34-50. Documentation forms shall be submitted by September 1, 1979, The monitoring well shall be sampled by September 1, 1979 and shall be analyzed for chloride, specific conductance, pp, sulfate, chemical oxygen demand, iron, zinc, nitrate nitrogen, MICROFILMED BY JORM MICROLAB I CEDAR RAPIDS -DES FIOIIIES /. ' -� (3 of 3) and total Kjeldahl nitrogen. Results shall be submitted to the Air and Land Quality Division of the Department by October 1, 1979• 9. Subsequent samples shall be collected monthly until final disposal is achieved. The samples shall be analyzed for chloride, specific conductance, total Kjeldahl.,.nitrogen, pH and alkalinity. Results shall be submitted to the Air and Land Quality Division of the Department by the first of the following month. 10. After April 1, 1980 but before June 1, 1980, the unstabilized sludge shall be analyzed for total solids, vola- tile solids, total Kjeldahl nitrogen, nitrate nitrogen, total potassium, arsenic, cadmium, chromium; copper, lead, mercury, nickel and zinc. Results of the analysis shall be submitted to the Air and Land Quality Division of the Department by July 1, 1980. 11. Engineering plans, prepared by.a registered -pro- fessional engineer, which outline the -final disposal procedures for the unstabilized. sludge shall be.submitted to the'Air and Land Quality -Division of ,the Department by August 1, 1980. Conformance with ruip 400--28.6(455B) I.A.C. or chapter 400--33 I.A.C. or engineering plans addressing limitations due to specific sludge characteristics shall be.included. 12. The unstabilized sludge and confining materials are to be properly disposed in accordance with the approved plans, by October 30, 1980. This order may be appealed by you under the provisions of chapter 455B.83 of the Code of Iowa. It may also be en- forced by the Department in Iowa.distriet court pursuant to section 4556.82 of the Code. Dated this • day of79 at Des Moines, Ile Iowa. 1 /0233- Laz, E, rave, Executive Director De tment of Environmental Quality MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110101FS ��t aF rR4NS ' IOWA ,PLANNING AND RESEARCH DIVISION 800 LINCOLN WAY AMES. IOWA 50010 515.295.1661 1 REF NO 701 .229 Q�C�g191g To: City Clerk From: Leland D. Smithson, Director .� Office of Transportation Inventory Subject: Street Construction Program, Road Use Tax Fund We acknowledge receiving fie City's Street-Construction Program _t for the period July 1, ya. to June 30, as required by Section 312.12 of the Co a of Iowa. i LDS/SB/tlr cc: Transportation Planners 1 ' 1 i 1 L + DEC 71979 . ;lc G! I r CLGi:{C (2) I COMMISSIONERS I i f ` JULES M. BUSKER BARBARA DUNN C. ROGER FAIR DONALDK.OARDNER WILLIAM F. MCORATH ROBERT R. RIOLER BRUCE H. VAN DRUFF Slow City Def Moine, Davenport Cedar Rapid, M.1,010 Now Hampton 1 i Red Oak i' i1 1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 80VIES RESOLUTION NO. 79-534 RESOLUTION APPROVING FY 181, 182, 183, 184, '85 OFFICIAL REPORT OF MUNICIPALITIES FOR THE STREET CONSTRUCTION PROGRAM FROM JULY 1, 1980 TO JUNE 30, 1985 BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, JOHNSON COUNTY, IOWA, that the Official Report of Municipalities for Street Construction Program from July 1, 1980, to June 30, 1985, be approved. It was moved by Balmer and seconded by Roberts that the Resolution as read be adopted, and upon roll ca t erTTTi e were - AYES: NAYS: ABSENT: x BALMER x DEPROSSE x ERDAHL x NEUHAUSER x FERRET x ROBERTS x VEVERA Passed and approved this 13th day of November 1979. ATTEST: rLG LnY CLERK MAYOR Recoived 8, Approved By Tho Lcgal 1) s trent 4!�' //-I?- alai MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIIIEs I; i A of F� OkaM M"I of TrwVonalbn 977001 679 OFFICIAL STREET CONSTRUCTION PROGRAM FOR ❑ CITIES • Pop. 1,000-I,Opp (one-year) ® CITIES • Pop. 5,000 & over (five-year comprehensive) CITY Iowa Cit COUNTY Johnson FROM JULY 1, 1980 TO JUNE 30,1985 City clerk of the City do hereby c4nify that the city councll has by resolution approved thb olllcltl report o Its Ileal July 1, 1980 to June30, 1985 Von Prooram this Month November MMANNrlflva•yw comprehensive Street Construc- DaY 13 , Year 1979 City Clark Abbie Stolfus MalllnpAddress410 East Washington Street Iowa City, Iowa 52240 Daytime Phone No. 1319) 354-1800 8:0 a.m. - 5:00 � IAL coag Hours Available 0P.M. IRobert Vevera i ,Mayor j MEM13ERS OF THE COUNCIL John Balmer Carol deProsse Clemens Erdahl David Perret Mar Neuhauser Glenn Roberts i On or before Deeombq 1 0l each You two copies of this report $hall be pled with the Iowa Department of Transponetlon. I WsTafawlom who - 011(co of rr9rlkponMlop far.: YNbw • CIIY CIY:Pink • Dlklad Tfw,M jW; n VWlmr FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES IOWA DEPARTMENT OF TRANSPORTATION FORM 3]0002 ST0 STATE TYPE OF CONSTRUCTION FUNCTION, For July 1, 19-90— To June 30, 1985 CLAS&FICAT 1. RIGHT OF WAY 5 Scott Blvd. 2 GRADE AND DRAIN OS TRUNK 0. PAVE K. RECONSTRUCTION Or TRUNK COLLECTO ( S. PAVEMENT WIDENING10 MUNICIPAI a. RESURFACING SYSTEMS T. SHOULDER WIDENING 11 MUNIC, PAI a SURFACE RESTORATION SYSTEMS a. BRIDGE OR CULVERT ONLY 17 MUNICIPAI 10. INTERSECTIONUGHTIND SYSTEMS 11. STREET LIGHTING N.A. 30,000 II 12 MISCELLANEOUS FM PNOJ. STREET TRE1 COUNTY N,A. PROJECT LIMITS STATE FUNC. EXISTING 80 1 Gilbert St. SERVICE STREET CONSTRUCTION PROGRAM 2 Asphalt Overlay Miscella ous locations R.U.T. 4 For July 1, 19-90— To June 30, 1985 81 5 Scott Blvd. 1 2 3 Washington Strep Bridge at Ralsto Creek SHEET OF Pop. 1,000'♦>N0 9 N.A. 110,000 CITY Iowa City 01 year propnm 41 ad Tracks paving 11 Timber Pop• SAoo & overJohnson N.A. 30,000 ® 5 year program 10 N,A. COUNTY N,A. PROJECT LIMITS STATE FUNC. EXISTING TYPE OF PROJECT LENGTH TOTAL ESTIMATED COST CLASS. SURFACE CONSTR. (MILES) (DOLLARS) 10 FROM TO 81 8 Dubuque/Church Si nalization i P.C.C./ 1,2.3• 10 1.2 $2,000,000 6 Third Avenue Napolean Park 10 Dirt A.C. 11 12 Misc 6 nknown 225,000 81 2 Asphalt Overlay Miscella ous locations 10, , 81 5 Scott Blvd. 81 3 Washington Strep Bridge at Ralsto Creek 0,9 11 Timber 9 N.A. 110,000 3 N.A. 41 ad Tracks paving 11 Timber 8,9 N.A. 30,000 81 4 Summit Street Bri ge at ROCklsland aT ro 81 5 Scott Blvd. Hiqhway 6 Rock Island RR 11 Gravel 1 2 3 0,9 Extra widthN.A. 6 Miscellan ous locations 11 3 N.A. 81 paving 10 N,A. 10 N,A. B1 7 Iowa/Gilbert Sig lization 110 N.A. 10 N.A. 81 8 Dubuque/Church Si nalization i 10 11 12 Misr. 6 Unkn( i82 9 Asphalt Overlay Miscellaneou locations , I 82 10 Linn St. Washington Burlington 11 82 11 CBD Alleys 2 Miscellaneou locations 12 ,i DISTRIBUTION: White. OMica of Trene. Inv.; Vallow • Clly copy: Pink •District Planner )IICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES TEIRES 6,4, P.C.C. 11,12 1 0.20 5.000 225,000 175,000 P_J 14 Iowa A� 83 15 CBD Al IOWADEPARTMENT OF TRANSPORTATION FORM 1]0001 IM71 e� . TYPE OF CONSTRUCTIONFU STATE NCTIONAL I. RIGHT OF WAY CLASSIFICATION 2 GRADE AND DRAIN J. PAVE Oe TRUNK EAT OF 4. RECONSTRUCTION Or TRUNK RURAL S. PAVEMENT WIDENING COLLECTOR SYSTEM RESURFACING 10 MUNIC -AL ARTERIAL I& r: SHOULDER WIDENING SYSTEMS • e SURFACE RESTORATION II MUNICIPAL COLLECTOR A INDGE OR CULVERT ONLY SYSTEMS 10. INTERSECTION LIGHTING 11 MUNICIPAL SERVICE I. STREET LIGHTING SYSTEMS 12 MISCELLANEOUS i FAF PROJ. STREET NO. NAME 82 12 Melrose Ave. 83 13 Asphalt Overlay P_J 14 Iowa A� 83 15 CBD Al 8 ide STREET CONSTRUCTION PROGRAM For July 1, 19 80 To June 30, 1985 POP. 11000 • dkwg O 1 Yew Program Pep. 5,000 A Dyer RI Year Program PROJECT LIMITS STATE FDNC. FROM TO CLASS. We. Riverside Dr. 10 R.U.T. 4 SHEET 2 OF 2 CITY __ Iowa City COUNTY johnson PROJECT TOTAL EXISTINGTYPE OF LENGTH ESTIMATED SURFACE CONSTR. (MILES) COST (DOLLARS) A.C. 4,5,6 0.80 $ 250,000 Miscellane us locationst011 Misc. 6 Unknown 225,000 Iowa River P.C.C. 4,9 N.A. 200,000 Miscellan s locationsMisc. 4 2 0 0.10 an nnn 822 1 n r rD, ,d uction DISTRIBUTION: Mile - Office of Trans. Inv.; Yellow City co Pink - District Planner 11 1`11CROFILRED BY JORM MICROLAB CEDAR RAPIDS -DES 110INES P.0 SC 1 e� e� 8 ide STREET CONSTRUCTION PROGRAM For July 1, 19 80 To June 30, 1985 POP. 11000 • dkwg O 1 Yew Program Pep. 5,000 A Dyer RI Year Program PROJECT LIMITS STATE FDNC. FROM TO CLASS. We. Riverside Dr. 10 R.U.T. 4 SHEET 2 OF 2 CITY __ Iowa City COUNTY johnson PROJECT TOTAL EXISTINGTYPE OF LENGTH ESTIMATED SURFACE CONSTR. (MILES) COST (DOLLARS) A.C. 4,5,6 0.80 $ 250,000 Miscellane us locationst011 Misc. 6 Unknown 225,000 Iowa River P.C.C. 4,9 N.A. 200,000 Miscellan s locationsMisc. 4 2 0 0.10 an nnn 822 1 n r rD, ,d uction DISTRIBUTION: Mile - Office of Trans. Inv.; Yellow City co Pink - District Planner 11 1`11CROFILRED BY JORM MICROLAB CEDAR RAPIDS -DES 110INES P.0 SC 1 rtESOLUTION NO. 79-535 RESOLUTION AUTHORIZING MAYOR TO SIGN AND TRE CLERK TO ATTEST AN AGREEMENT WITH THE UNIVERSITY OF IOWA PROVIDING FUR ENGINEER- ING SERVICES IN ODNNECTION WITH THE RIVER CORRIDOR SEWER PROTECT. WHEREAS, The University of Iowa has granted an easement to the City Of Iowa City, Iowa, for the corstraction, maintenance and use of the River Corridor Sewer; and W101EAS, the City Council deans it in the public interest to provide for the services of a University employee during the construction of said sewer on University property. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA: 1. That the Mayor be authorized to sign and the clerk to attest an agreement with The University of Iowa providing for engineering services during the construction of the River Corridor Sewer Project at the rate of $18.00 per hour. AYES: NAYS: ABSENT: X Balmer X deprosse R Erdahl x Neuhauser % Perret % Roberts _X Vevera Passed and approved this 13th day of November , 1979 h1ayor��t-moi ATTEST: City Clerk RECEIVED & LPPROVED BY'TBE LEG1L DEP19MM MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 0 I ACREEPIENT River Corridor Sewer Project Construction This agreement is entered into this 13th day of November t 1979 by and between the City of Iowa City (hereinafter called City) and The University of Iowa (hereinafter called University). i WHEREAS, the City has undertaken a sewer project known as the River Corridor Sewer Project (EPA Project No. C190830), a portion of which will be constructed on University property, which will serve not only the City but also the University; and WHEREAS, the University has granted an easement to the City over said University property for the purposes of construction, installation, mainte- nance and use of said sewer, said easement dated March 16 1979, Book 541 Page 1 Miscellaneous Records; and WHEREAS, the City has entered into a contract with Martin K. Eby Company, Inc. (hereinafter called Contractor) for the construction of said sewer, which contract provides that the Contractor and its subcontractors are responsible for the protection of all property from injury or loss resulting from its operations, and for replacing or repairing objects sustaining any such damage, injury or loss to the satisfaction of the City, University and Engineer: 4 NOW, THEREFORE, in order that the project may proceed expeditiously ;r and all damages which might occur are promptly repaired, the parties hereto agree as follows: a13� MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES -2- 1. The University agrees to provide the services of one full-time engineer or technician to be present during the time the Contractor and its subcontractors are working on University property, and the City agrees to reimburse the University for said engineer's or technician's services at the rate of $18.00 per hour upon the University submitting monthly billings. 2. In the event the University property is damaged by the actions of the Contractor or its subcontractors, the Contractor shall have the op- tion of: (a) Replacing or repairing the damaged property, such work to be done in a manner approved by the University and subject to final inspection by the University; or (b) Entering into an agreement with the University by which the University will replace or repair the damage and bill the Con- tractor directly for the costs; Except that in the case of emergencies, the University shall have the right to immediately undertake repairs and bill the Contractor for the costs. 3. The University agrees that except in extreme emergencies, it will j 91 consult with City's Resident Engineer before undertaking any repairs. t 4. The City further agrees to incorporate the provisions of para- graph 2 above into its agreement with the contractor. 4 4 IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed on the date first above written. is u FOR THE CITY OF IOWA CITY I RECEIVED BY THE LEGAL DEPARTMENT FOR THE UNIVERSITY 4 RAY S. MOSSMAN BUSINiS�SNAGER & MICROFILMED BY JORM MICR01_AB CEDAR D.APIDS.DES MOIRES a RESOLUTION N0. 79_ 536_ RESOLUPION EXPRESSING AN INTENT 13Y CITY OCUNCIL TO COOpERATE jV1,IH THE UNIVERSITY OF IOIYA IN EFFORT'S TO OBTAIN LEGISLATIVE APPROPRIATIONS FOR TM OONSMUGTION OF A ROAD 10 THE HAIyKEYE SNORTS ARENA AT TILE UNIVERSITY OF IOIYA. *01EAS The University of Iowa intends to construct the Hawkeye Sports Arena on University property located south of Newton Road and west of Woolf j Avenue, and i iiWOMS the construction of said Arena and the traffic congestion near University Hospitals requires the building of a road south from Rocky Shore Drive and Fast to SYoolf Avenue and widening of an approach area on High- way 6, and WHEREAS Chapter 307A.5 and 384,56, Iowa Code, 1979, permits the City Of Iowa City to assess the cost of the road and improvements to Hi ghway the State Executive Council and the Department of Tran and 6 to Transportation, and WFIEWM it is in the interest of both the University of Iowa and the City of Iowa City that the road be constructed and Highway 6 inproved. I NOW, MME ORE, BE IT RESOLVED BY THE CITY OOUNCIL OF IOWA CITY, IOiYA that cooperative efforts be undertaken bet -Ween the City and the University of Iowa to attempt to obtain a legislative a � ppropriation to fund the cost of e the assessment and that efforts be made to cooperate in performing tasks required by statute to effect such road construction and all other improvement. v e, N i x v i 1 I ai3s MICROFILMED BY JORM MICROLAB CFDAR RAPIDS -DES MOINES -2 - It was moved by Neuhauser and seconded by Balmer that the Resolution as read be adopted and upon roll call there were: AYES: NAYS: ABSERr: x Balmer x deProsse x Erdahl x Neuhauser x Perret x Roberts x Vevera Passed and approved this 13thday of November 1979 I Mayor RECEIVED & APPROVED BY THE LEGAL DEPARTMENT MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -OLS MOINES iJ I� 1 RESOLUTION N0. 79-537 RESOLUTION AMENDING THE CLASSIFICATION PLAN FOR CLASSIFIED PERSONNEL BY ESTABLISHING A PAY RANGE FOR THE DEPUTY CITY CLERK i WHEREAS, the City of Iowa City, Iowa employs certain classified personnel, and WHEREAS, Resolution No. 79-297 established the position of the Deputy City Clerk in Grade 4 of the Administrative Pay Plan instead of Grade 6, WHEREAS, it is then necessary to amend the Classified Personnel Plan adopted by Resolution No. 79-297, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that Resolution No. 79-297, adopted on July 3, 1979, be amended by: 1) Deletion of one Deputy City Clerk position from Range 4 of the Classified Pay Plan. 2) Addition of one Deputy City Clerk position to Range 6 of the Classified Pay Plan. Moved by Balmer, seconded by Neuhauser that the Resolution as read be adopted, and upon roll callthere were: AYES: NAYS: ABSENT: x Balmer - x x deProsse Erdahl 2 - x Neuhauser -x Perret - x Roberts - x Vevera 4 Passed and approved this 13th day of November 1979 M yo r.��-�"-�� ATTEST: jL City Clerk i' i i 3 RECEIVED 8 �I'pROp;np i er .tsGAZ nZP =-777Y a �3� MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DEs FIOIRES S is - -1 City of Iowa City MEMORANDUM TO: Honorable Mayor and City Council FROM: Angola Ryan Asst. City Attornep RE: Dedication Ordinance rACTS DATE: Novanber 8, 1979 In 1913, the City of Iowa City acquired two tracts of land from Christian and Theresa Galoucher: one of 39.83 acres and one of 8.75 acres. While they were purchased for cemetery purposes, there are no restrictions in the warranty deeds and canetery expansion bonds were not used. In 1951, the City acquired 40 acres from Claude and Mabel Woods directly north of the 39.83 acres acquired From the Galouchers. The purchase of this tract was financed through the use of canetery bonds. Since the 39.83 acre tract and the 40 acre tract arc presently being used as part of hickory Iii I1 Park and Lho topography makes use of this land more desirable for park purposes than cemetery purposes, it is Dennis Showalter's recrmlendation that the tura tracts be dedicated to park pur- poses. If the land is dedicated to park purposes, the City will be in a better position to apply for grants for improve- ments in the park. QUIS'i'ION PRESINM Does the City have the authority to dedicate land for park purposes which had been purchased with cemetery expansion bonds? mNCT 11..9T(W The City may divert land from one public use to .mother when it deans it unsuitable for the purpose for which it, was originally acquired. DISCUSSION The leading case in Iow> on this issue is Carson v. State of Iowa, 240 Iowa 1178, 38 N.W. 2d 168 (Iowa 1949). In Carson, land which had been granted to the territory, with tyle subsequently passing to the City, was usod as a part; by Iowa City. The City Council passed an ordinan(a: which (wnveyr:d the land to the State for the University. Tho mu rl, hold Lhal, where land already publicly owned, whether as the result of W1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOImES -2- purchaso, cwmdomnation or grant frrn public drmrin, Is rir:sirnaLed I'or 4rrw! particular public rise, no rontruc:Lual trust arlsrss in favor of the general publIr, so as Lo procludc subticxlurrnL diversion of such land by proper Iq;islat.ive authority to scxrwr dil'I'erent public use, al, Ierlst, where no special private right has in the mean time arisen by purchase or improvement of adjacent property in reliance on the permanency of the public use in question. The court affirmed the holding in Carson in Collis v. Board of Park Commissioners of the City of Clinton, 240 Iowa 946, 38 N. W. 2d 635, (Iowa 1949). In a February 19, 1968 Attorney General Opinion, he relied upon Carson to state that the town of Britt had the authority to race a memorial building and use the site for a municipal building. In Abolt v. City of Fort Madison, 108 N.W. 2d 263 (1961), the court upheld a conversion of land which had been used as a park to public dock facilities. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110IRES ORDINANCE NO. AN ORDINANCE DEDICATING CERTAIN CITY PROPERTY FOR PARK PURPOSES. BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that SECTION 1. PURPOSE. The purpose of this ordinance is to dedicate certain city property for park purposes. Iowa is The sWoo rter of the soue south one half of the southeast qui_tion 2, Township 79, Range b, West of the 5th P.M., containing forty acres more or less. SECTION 3. REPEALER. All ordinances and parts of ordinances in conflict with the provision of this ordinance are hereby repealed. SECTION 4. SEVERABILITY. If any section, provi- sion or part of the Ordinance shall be adjudged - be invalid or unconstitutional, such ajudication shall not affect the validity of the Ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. SECTION 5. EFFECTIVE DATE. This Ordinance shall be in effect after its final passage, approval and publication as required by law. Passed and approved this MAYOR ATTEST: CITY CLERK 1CROF 10H i, JORM MICROLAB I MICROFILMED 8, JORM MICROLAB RETAKE OF PRECEDING DOCUMENT m MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•Df. '10111FS JORM MICROLAB TARGET SERIES ORDINANCE NO. AN ORDINANCE DEDICATING CERTAIN CITY PROPERTY FOR PARK PURPOSES. BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that SECTION 1. PURPOSE. The purpose of this ordinance is to dedicate certain city property for park purposes. SECTION 2. ENACTMENT. The following described land situation in Johnson County of the State of Iowa is hereby dedicated for park purposes: Beginning at the Northeast corner of the Northwest Quarter of Section Eleven (11), in Township Seventy-nine (79) North Range Six (6) West of the 5th P.M., running thence South 1308.5 feet, thence West 1324 feet to the West line of the Northeast Quarter of the Northwest Quarter of said section, thence North on said line 1306.5 feet to the North line of said Section; thence East 1330 feet to the place of beginning, containing 39.83 acres The south one-half of the southeast quarter of the southwest quarter (SWhSA) and the south one-half of the southwest quarter of the southeast quarter (S SW&SES) of Section 2, Township 79, Rarna 6, West of the 5th P.M. , containing forty acres more or less. SECTION 3. REPEALER. All ordinances and parts of ordinances in conflict with the provision of this ordinance are hereby repealed. SECTION 4. SEVERABILITY. If any section, provi- sion or part of the Ordinance shall be adjudged to be invalid or unconstitutional, such ajudication shall not affect the validity of the Ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. SECTION 5. EFFECTIVE DATE. This Ordinance shall be in effect after its final passage, approval and publication as required by law. Passed and approved this MAYOR ATTEST: CITY CLERK "I CPO F ILMEO U- JORM MICROLAB It was moved by and seconded by that the were: Ordinance be adopted, and upon roll call there AYES: NAYS: ABSENT: Balmer deProsse Erdahl Neuhauser Perret Roberts Vevera First consideration Vote for passage: Second consideration Vote for passage: Irl tri•. ":CRDEIUIED 8r JORM MICROLAB w MICROF ILMCD fir JORM MICROLAB 1 City of Iowa MEMORANDUM DATE: November 9, 1979 TO: City Council FROM: City Manager RE: Material in Friday's Packet Memorandum from the City Manager regarding industrial revenue bonds. Copy of letter from Mayor Vevera to the Iowa Department of Environmental Quality regarding the regulation of radioactive material shipments. Copy of letter from Congressman Leach to UMPA and the Federal Highway { Administration regarding Iowa Cit ' Y s status as an SMSA. Memorandum from the Department of Housing and Inspection Services regarding income limits - Section B. Copy of letter received by the Department of Housing and Inspection Services regarding snow removal. Memorandum from the Director of Parks and Recreation regarding downtown maintenance. i Memoranda from the Department of Public Works: a. Handicapped spaces, Block 83/84 Garage b• Spruce Street Drainage c. Letter to John T. Nolan regarding petition from residents of Summit Street Quarterly reports from all departments for the first quarter FY 80. Minutes of staff meeting, October 31, 1979 1 Copies of press releases regarding city services during holidays. Memorandum from Johnson County Regional Planning Commission regarding human service agency funding requests, I — i I I MICROFILMED BY JORM MICROLAB CEDAR RANDS -DES MOINES City of Iowa City MEMORANDUM Date: November 7, 1979 To: City Council From: City Manager Re: Industrial Revenue Bonds The City has received an inquiry from an Iowa City industry concerning the possibility of the authorization of a significant industrial revenue bond issue to support a major expansion of the plant. Based on previous City Council policy in this matter the staff will proceed to undertake preliminary negotiations and preparation for such an issue. As soon as additional information is available the matter will be presented to the City Council for consideration. bj/sp M MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES IIOIIIES a138K mm November 7, 1979 Mr. Larry E. Crane, Executive Director Iowa Department of Environmental Quality Henry A. Wallace Building 900 E. Grand Avenue Des Moines, Iowa 50319 Dear Mr. Crane: The City Council of Iowa City, Iowa, strongly supports the pursuit of legislation for the purpose of regulating the shipment of radioactive materials within and through the State of Iowa. Enclosed is a copy of a resolution which was adopted unanimously by the City Council at its October 30, 1979, formal meeting. Recent publicity regarding vehicular accidents involving radioactive shipments, along with a general growing concern for the potential dangers of exposure to radioactive substances, has prompted local represen- tatives of IPIRG and ACORN to actively support protective legislation in our community. The City Council believes that such legislation, if it is to be effective and enforceable, must be generated at the State governmental level. We urge that you consider these and other expressed concerns and recommendations regarding such legislation and, further, that you work to facilitate in every way possible passage of such legisla- tion at the earliest possible time. Thank you. Sincerely yours, Robert A. Vevera Mayor Enc. bj5/8 cc: City Council IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES a139 !.A J)R1 LEACH ZZEAN L, in Di...Ki, 1 .. � BANKING. OFFICE E AND URBAN VICEAFFAIRS POST OFFICE AND CIVIL SERVICE CONGRESS OF THE UNITED STATES October 24, 1979 Mr. Lee 0. Waddleton Regional Director Urban Mass Transportation Association U.S. Department of Transportation Region Seven Post Office Box 19715 Kansas City, Missouri 64141 Dear Sirs: Mr. John D. Kemp Regional Highway Administrator Federal Highway Administration U.S. Department of Transportation Region Seven Post Office Box 19715 Kansas City, Missouri 64141 In reference to your letter of June 12, 1979, (copy attached) to Mr. Emil Brandt, Executive Director of the Johnson County Regional Planning Commission, you indicate that Iowa City can not qualify for federal urbanized area financial assistance until FY 82. As of this month, Iowa City has officially qualified as an SMSA (see attached letter from Secretary Kreps). In the U.S. Department of Commerce Supplementary Report (PC (S7); attached) it is noted that an urbanized area "is defined only when a city qualifies for recognition as a central city on the basis of 1970 data." There is a real question in my mind regarding the arbitrariness of the ruling described in the Supplementary Report that "UA boundaries cannot be made nationwide except on the basis of detailed population and land area data, such as available only from a decennial census." In any respect, the Supplementary Report notes that "two UA's (Clarksville, Tennessee, and St. Cloud, Minnesota) have been defined for SMSA's that were established on the basis of post -1970 annexations that resulted in 1970 census population sufficient to meet the minimum total population required under the revised SMSA criteria." Iowa City currently meets urbanized area criteria for population and density, although it did not quite meet the population criteria in 1970. However, the 1979 SMSA appeal that Iowa City successfully initiated includes a sepnrate community -- University Heights. In this sense, a responsible case might be made that Iowa City's UA appeal is analogous to a community that includes annexed areas, as in the Clarksville, Tennessee, and St. Cloud, Minnesota, instances. Comprehensive census data exists. The only quentlon is whether there is the administrative flexibility needed to extrapolate It. OFFICES: 30! F..h M a... Ounhiw 140! LaN... f. HW:f OrI¢[ Ow.,.0 T.IA...D JIFFI..b. Sum• W.I.iwu., D.C. roll! aw.Irw,o.. Io.+. !!!01 (201) asalr! (319) ns-.eu 321 Won T.IY. SLI[l D.vwro.r. low. 52WI (5l!) »auu MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1U! R. Cl,i.um Surn nI!) !lLawx IMMA JP 111nally, IL should be Stressed that '"a City has perhnps the most HucocSHful and cumpr(`hunslve mass transit System of any medium Hizod community in Lhe Midwest. Increased Federal involvement would, I am confident, reflect well on UMTA and be utilized constructively by the community. Any assistance you can give in clarifying this situation would be appreciated. If there is a benefit of doubt that can be applied to community eligibility for urbanized area status, I know of few more deserving city governments than Iowa City's. Sincerely, k - ,11m ;Leach Member of Congress JL: kdt Enclosure _ cc: The Honorable Juanita M. Kreps, Secretary of Commerce The Honorable Neil E. Coldschmidt, Secretary of Transportation MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES ?I01MES City of Iowa Ci.,( ,-- MEMORANDUM DATE: November 5, 197!1 10: Neal Berlin, City Manager City Council FROM: Lyle G. Seydcl, !lousing Coordinator RE: Income Limits - Section 8 j The Department of !lousing ( Urban I)evclopment published recently II ( limits for revised income limits which establish the upper Program. participation in the Section 8 I(ental Assistance NEW] I 2 ; 4 5 6 7 8 Lower Income 9,650 11,000 12,400 13,750 14,600 15,500 16,350 Very Low Income 6,000 6,900 7,750 8,600 17,200 9,300 ]0,000 10,650 ]],350 OLD I Lower Income 8,450 9,650 10,850 12,100 12,850 13,600 14,350 Very Low..lncome 5,300 6,050 6,800 7,550 15,100 8,150 8,750 9,350. 9,950 LGS/cf i. i II ,t I I i i f ' � i I aiw MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES n S 3036 Friendship Street Iowa City, Iowa - 52240 November 8, 1979 Michael Kucharzak, Diredtor Housing & Inspection Services Civic Center Iowa City, Iowa - $2240 Dear Sir: I was delighted to learn of your intention to enforce the ordinance for snow removal from sidewalks. Before leaving the city last winter for the period of January and February I made arrangements to have sidewalks and driveway dhovelled during my absence. I feel there Is no excuse for neglecting this household duty. However, this will be my ninth winter at the above address and some of the sidewalks in this area have consistently been left undisturbed. This presents a choice between the hazards of sidewalks covered with snow and ice or the traffic in the streets. I'm sure I speak for all the postmen, newpaperboys, school children and other pedestrians whAn I say, "Thank you." Sincerely yours, (Mrs.) Ethel L. Garrison MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110IRES t I parks & recreation department MEMO P t 0: Mayor and City Council from. Dennis E. Showalter re: Downtown Maintenance date . November 7, 1979 I Attached is a copy of the Plaza Maintenance Manual. The manual has been reviewed by Project Green, the Chamber of Commerce, and the Downtown j Association, and has received favorable comments. We will do the maintenance on all areas of the Plaza, from storefront to storefront, both in summer and winter. We feel that this is desirable, and by doing it all we can achieve the consistency that i would be difficult if each business operator was responsible for the cleanliness of the first 10' or 15' in front of each establishment in the spring, summer, and fall. In the winter, we feel that it is desirable to do all of the snow removal, so that businesses will not use salt or other harmful chemicals on the snow and ice in front of their establishments, and to achieve consistency. We will be sharing the I "Green Machine" - a Tenant 5600 sweeper - with the parking garages. I During the meetings with Chamber of Commerce groups when I was discussing Plaza maintenance, the question of City policy on snow removal on Washington Street sidewalks came up. In the past, the businesses have been responsible for the clearing of the IfJ first 15' out from their buildings; the rest was City responsibility. Because of the many differences between the Plaza and Washington Street, I hope we can continue this policy. i We will have snow removal equipment at the Plaza; however, since there is no place at present to store equipment (later it will be stored and shared with the parking garages), it will come from City Park directly to the Plaza. While we are at the Plaza we could clear some or all of the first 15', but this would be an increase in the level of service provided. If you desire changes in the snow removal policy for downtown, please advise. I i Ir ! MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i PLAZA MAINTENANCE Daily Activities --Spring, Summer Fall 1. Sweep with Green Machine. Sweep with wide broom all areas that Green Machine cannot get to --steps, under benches, corners, around barrels, etc. Whenever possible, sweep trash into areas where it can be picked up with Green Machine. 2. Park Department employees will empty trash containers, using small truck and packer. Keep truck on fire lane. 3. Clean spills --drinks, ice cream, etc. 4. Check condition of plant materials. Remove broken branches, look for evidence of disease or insect damage, see if plants appear to be dry. 5. Look for evidence of vandalism; repair if you can. If you cannot repair, report it to Director of Parks 6 Recreation, or designee for repair arrangements. 6. Sweep and level sand under play structure. 7. Check bulletin boards; remove outdated materials. Daily Activities --Winter 1. Remove snow as necessary, including during time it is snowing. Snow will be removed with a variety of power equipment. In the fire lanes, a Parks Department tractor (without chains) with rubber blade will be used. On the sidewalks and other mall areas the following will be used, depending on circumstance. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES Plaza Maintenance Page 2 1 a. Simplicity snow thrower. b. International Cub with snow blower. c. Economy tractor with snow blower. i d. Other small tractors with rubber blade or brooms. I i 2. Hand shovel when necessary. NO salt will be used, as it is harmful to plant materials and to merchants' carpets. Some sand will be used. When chemicals are absolutely necessary, use X-73 Delcer, manufactured by Monroe Chemical. It is non-toxic, won't harm the bricks, plant materials, or carpets. I 3. We will keep as many crosswalks open as practical, depending on depth of accumulation. A minimum number is two per half block. 4. Caution must be exercised in the piling of snow on planters. No extra snow can be applied to planter areas that contain shrubs, as this will cause shrubs to break. 5. During years of extremely heavy snowfall, snow may be hauled out using power equipment. i Twice Per Week --Spring, Summer, and Fall 1111 1. During dry periods use Aqua -probe to check all areas where trees are planted for soil moisture content at various depths. Use underground ' watering system to try to achieve the equivalent of 1" of rain per week. Weekly 1. Check all lights in evening; make arrangements to replace burned - out bulbs. 2. Inspect all fountain mechanical equipment for proper operation in i the spring, summer, and fall. i II MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES Plaza Maintenance Page 3 Seasonal --Spring I. Establish fertilizer program for trees and shrubs. 2. Spray plant materials with fungicides and insecticides as needed. Always, use the least toxic material that will accomplish desired end result. 3. Plant, fertilize, mulch, weed, and properly care for annual flowers. 4. Plant (or divide) mums for fall color. Fertilize as necessary. 5. Turn on underground watering system; check for proper operation. 6. Turn on fountain; check for proper operation. 7. Steam clean bricks with bio -degradable detergent. 8. Replace dead trees and shrubs. Seasonal__Fall 1. Plant tulips, jonquils, other spring flower bulbs in selected areas. 2. Stearn clean bricks with bio -degradable detergent. 3. Till lightly, and spade (shallow) annual flower beds after bloom is finished. Do not hit underground watering lines. See to rye or wheat for winter color and spring green manure crop. 4. Drain and winterize all water systems. 5. Drain and winterize fountain. 6. Replace dead trees and shrubs (will depend on availability and species). 7. Check all snow removal equipment for proper operation. Seasonal --Winter 1. Check with downtown businesses regarding placement of Christmas lights on trellises, light poles, etc. No lights will be placed on plant materials. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOInEs Plaza Maintenan'1 Page 4 General A key element in the proper appearance and enjoyment of the Plaza will be the health, vigor, and proper development of the trees and shrubs. Many people in the community should be consulted if problems arise that the staff cannot handle. These include Leon Lyvers, Gretchen Harshbarger, and Arie Kroeze. In addition, Abe Epstein, I.S.U. Extension, is a valuable source of technical information. Project Green may want to supply and plant the annual flowers. They will follow our design, so designs, including quantities, should be in their hands by January. City of Iowa Cit, MEMORANDUM Date: November 8, 1979 To: City Council From: Richard Plastino Re: Handicapped Spaces Block 83/84 Garage There are a total of 20 handicapped spaces in the parking garage. The tabulation is as follows: Tier # of Handicapped Spaces Basement None 1st Tier 4 2nd Tier 7 3rd Tier 3 4th Tier 3 Roof 3 Total r All of the handicapped stalls are located very close to the stairtower on the north side of the building for maximum access to the elevator. The reason there are no handicapped stalls in the basement tier is because both the middle and the north bay of the basement tier are exit ramps. The only time a vehicle would be on these ramps is after it had circulated garage. Based on our experience the small number of handicapped persons will be able to completely through the garage and was on its way out of the find a reserve stall before they circulate through the entire garage. There would be the possibility of putting a handicap stall on the south bay on the basement level but then the handicapped person would not have access to the elevator core on the north side of the building. bj3/16 MICROFILMED BY JORM MICROLAB CEDAR RANDS -DES MOINES aIN I City of Iowa Cit, MEMORANDUM Date: November 6, 1979 To: Neal Berlin and City Council From: Richard Plastino, Director of Public Works Re: Discussion on 11/5/79, Spruce Street Drainagg The Spruce Street drainage problem was to be discussed at 2:00 PM on Monday, November 5. I made a switch with another department head and rescheduled this for 4:00 PM and notified the residents of the area. Later I again switched the Spruce Street drainage discussion back to 2:00 PM due to complications but then I forgot to notify the residents. A few residents did come into to Council meeting about 3:30 but the matter had already been discussed. I would like City Council to consider rescheduling this subject for another informal meeting. I made the error but the residents in the area are the ones who suffered. If you would consider hearing their comments, would you please let the City Manager know and this will be rescheduled a few weeks from now. Thanks for your understanding. bj2/15 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101n ES a.►qS CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST. IOWA CITY IOWA 52240 (319) 354.180D November 6, 1979 John T. Nolan Lucas, Nolan & Bohannon Attorneys at Law 405 Iowa State Bank Building Iowa City, Iowa 52240 Re: Petition, Residents of Summit Street Dear Mr. Nolan: The Traffic Engineering Division has completed traffic counts and vehicle speed studies on Summit Street. This information is attached for your consideration. You will note that traffic counts average 4,000 to 4,500 vehicles per day. Truck counts are averaging 1 to 2%. Most of the trucks are small two axle trucks. These vehicles are travelling at approximately 30 miles per hour. Comparing these numbers with other streets in town we do not notice any unusual characteristics. Public Works would not recommend any measures to Council under these conditions. This information is being forwarded to the City Council and your clients may wish to pursue this.with.the.Council directly. Sincerely,,, cc Neal Berlin City Council Jim Brachtel tp/1/14 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES a 1�4 ATTACHMENT #1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES SUMMIT STREET VOLUME COUNTS SUMMARY SHEET DATE LOCATION LOCATION LOCATION LOCATION N1 #2 113 N4 COMMENTS 9-6-79 6489 5862 4687 4467 9-7-79 6959 5932 5050 4828 9-8-79 6529 5776 4972 4737 9-9-79 5072 4412 3826 3908 9-10-79 5865 4888 4115 4021 9-11-79 5922 4892 4289 4235 9-12-79 7659 4658 4375 � 9-13-79 7411 4755 4572 Counter stopped. 64848 4 9-14-79 -- 5089 4963 9-15-79 6585 4661 -- Counter stopped. 4902 4598 9-16-79 4856 3555 3525 3621 .• 9-17-79 5821 4439 4191 4194 9-18-79 5919 4566 4073 4265 9-19-79 5951 4381 4297 4242 r� 9-20-79 9-21-79 -- -- Pulled counters due to road work. 9-22-79 5871 4150 -- -- ' Pulled counters due to road work. r 4171 4109 9-23-19 4806 3648 3416 3536 9-24-79 5402 4069 3880 3910 9-25-79 5610 4355 3963 3790 9-26-79 5564 3800 3964 3968 9-27-79 5832 4189 4278 4194 Total 114123 92077 85509 77107 Totals for Counting Days.. Average j 19 6006 20 20 18 Number of Day Counted. 4604 4275 4284 Average per Day ATTACHMENT #1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES TRUCK COUNT SUIhiP,ARY SUMMIT ST. 300' S01 OF COURT 7 A.M. TO 3 P.M. ' T. 7, 1979 FRIgAY DIRECTION OF TRAFFIC N w X N N W a Mto NN W a W a K w COMMENTS North BOUND VAN DUMP 1 STRAIGHT 3 UTILITY 10 PACKER South •' BOUND 'VAN DUMP STRAIGHT 2 UTILITY 3 PACKER 3 TOTAL VAN DUMP 1 STRAIGHT 5 UTILITY 13 PACKER 3 ATTACHMENT 02 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIIIES TRUCK COUNT SUMMARY SUMMIT 200' NORTH ( ;HERIDAN 7 A.M. TO 5 P.M. S' _. 27, 1979 THUR. DIRECTION -i J fn N w a J a a J a J a COMMENTS OF TRAFFIC � N M V) North BOUND VAN 1 2 1 DUMP 3 STRAIGHT 5 1 UTILITY 12 PACKER 1 South `BOUND VAN 1 1 1 DUMP 6 STRAIGHT 3 UTILITY 7 PACKER 1 1 TOTAL VAN 2 3 2 DUMP .. 9 STRAIGHT 8 1 UTILITY 19 PACKER 2 1 ATTACHMENT p3 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES '��w e�54 aLa•�> Li s f ies 79 • CEDAR RAPIDS ANn nFS mniwF . inwA STATION NO, I I6006'VEHICLE AVERAGE nJER DAY r T -.7 :z ---=z n ,.MICROFILMED BY JORM MICROLAD CEDAR RAPIDS AND DES MOINES, IOWA O[5r_n':•1TIU PERIOD: h„ FEnCE^:T J� 'tiAFFiC VCL'_iVLS: t r -- - - 7 � I i I S5r" PEnCENTii-F ScEEDS L!1WAG 5 SEP' '979 h1,:nTh ` vUTh FJUti' '] NIF ':F7 LYCCN MCRMING 5 SEP, 1979 NJkTH SOUTH BUUNC ,-)5 N!Pr1 6 SEPT !A79 `l"mTF1 rr $n1,11.{ / 6C',jLD 'G.O IlPhl - "TATION NO. 3 cz?" VEHICLE AVEFAGE PFPo pa 12; C a2y2h n m SUMMIT ST MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES MOINES, IOWA STATION NO, 3 42"% VEHICLE AVERAGE PER DA GF, F: R'd/T17h PE 41CG: 8 H 22 PERCENT GF TRAFFIC VOLUMES: I SUM ,IIT S -I SCALE: I"= 100' F— N I Y ch AFTE AFTE F 55TH PERCENTILE SPEEDS MORNING, 5 SEPT 1979 NORTH d SOUTH BOUND 2?.7 11 -IF -IFIERNOON MCRNING 5 SEPT 1979 NORTH. Fi SOUTH BOUNG 29.5 MI'H f SEPT 1079 NCRTH d SOuTH 60uND 30.0 IdPH STATION NO, 3 42"% VEHICLE AVERAGE PER DA GF, F: R'd/T17h PE 41CG: 8 H 22 PERCENT GF TRAFFIC VOLUMES: I SUM ,IIT S -I SCALE: I"= 100' F— N I Y ch AFTE AFTE F uuAR HAP IM•OIS 110111ES b5rr1 PE a.h•. arlG 5 SEPT 5 SEPT o. ' MCRhIr+G 6 SEPT. �-� 'TATION NOi 427` VEHICLE Av'E PEH i;.: r i STATIUPJ „0,4 `7284 'VEHICLE OVER -i GE PER DAY f— • -------------- 0 J m uuAR HAP IM•OIS 110111ES b5rr1 PE a.h•. arlG 5 SEPT 5 SEPT o. ' MCRhIr+G 6 SEPT. �-� 'TATION NOi 427` VEHICLE Av'E PEH i;.: r -MiLROfILMED BY JORM MICROLAB STATION %lo 4 '1284 VEHICLE AVEn4C PEh DAY y • 1 } 0 m m I' CEDAR RAPIDS AND DES MOINES, IOWA 65TH PE; 6i,jR!llNf, 5 S pr E6NCCr1 5 SEPT MCFPUND F, SEPT,' T}1'tUN N0. VEHICLE PER Ol aVEF y I DF.:ERV/iT�DM TRUCKS, PERCENT OF Vo UMES: 9 4.: k" r :I•F1 1 t tri I giw / (f J , A/ -MiLROfILMED BY JORM MICROLAB STATION %lo 4 '1284 VEHICLE AVEn4C PEh DAY y • 1 } 0 m m I' CEDAR RAPIDS AND DES MOINES, IOWA 65TH PE; 6i,jR!llNf, 5 S pr E6NCCr1 5 SEPT MCFPUND F, SEPT,' T}1'tUN N0. VEHICLE PER Ol aVEF y I DF.:ERV/iT�DM TRUCKS, PERCENT OF Vo UMES: 9 h MANAGEMENT BY OBJECTIVES DEPARTMENT: PUBLIC WORKS . QUARTER: FIRST FY80 DECISION UNIT: STREETS FISCAL YEAR OBJECTIVES 1. To continue converting the operational methods of the Street Division toward planned, expeditious, and economical work programs rather than a complaint oriented operational strategy. 2. To reinventory the condition of the street system and related facilities in September, 1979 in order to present a long range guide to future reconstruction needs prior to the preparation of the FY81 budget. 3. To continue concentrating on the higher priority trafficways and busroutes and to progress on the repair of residential streets consistent with available funding. WORK COMPLETED 1. Approximately 50 to 60 per cent of planned work can be accomplished. High priority requests from citizens, Council, and department and division heads accounts for the other 40 to 45 percent of the work effort. of the street system are inventoried prior to starting major spring maintenance work. 2. Not yet completed. 3. This objective is being carried out. ANALYSIS The Street Division budget is 38% expended. This is not unusual since it is the end of summer and the division has completed a large work program. Expenditures Budget This Quarter % 6000 279,342 64,667 23.1 7000 165,681 94,223 56.8 8000 226,061 56,677 25.0 9000 92,640 43,610 47.0 Total 736,724 259,177 38.0 MICROFILM BY JORM MICROLAB CEDAR RAPIDS•DF.S MOIIIES a MANAGEMENT BY OBJECTIVES DEPARTMENT: PUBLIC WORKS QUARTER: FIRST FY80 DECISION UNIT: REFUSE FISCAL YEAR OBJECTIVES I. To continue lowering refuse pickup costs by replacing two or more rear loading packers with single operator side loading vehicles by November, 1979. 2. To recycle newsprint at the most economical cost. WORK COMPLETED 1. It has been noted that a two-man packer is more economical than a one-man side loading vehicle; therefore, this objective is no longer applicable. 2. More advertising is being used for the newsprint recycling program. Expenditures Budget This Quarter % 6000 151,115 39,844 26.3 7000 1,079 457 26.0 8000 127,612 41,570 32.5 9000 78,834 18,407 23.3 Total 763,724 100,278 27.0 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES moIIIES 4i. 'i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110HES i;u. MANAGEMENT BY OBJECTIVES DEPARTMENT: PUBLIC WORKS QUARTER: FIRST DECISION UNIT: MASS TRANSIT FISCAL YEAR OBJECTIVES 1. To allocate resources in a manner that maximizes our ability to carry passengers during the peak rush-hour periods. 2. To improve operations by reorganizing management functions and codifying policies and procedures. 3. To pursue Federal and State grants as expenditiously as possible. 4. To build off-peak ridership through increased transit marketing. WORK COMPLETED 1. Revised routes & schedules went into effect 8/27/79; further improvements are being studied for implementation later this fall. Ridership is up 15-20% over last year, so problems remain. 2. A second MW II has been hired to alleviate scheduling problems on the evening service crew. Clerical responsibilities have been reorganized to even out office staff workloads. The Senior Driver and one veteran operator are scheduled to attend an UMTA-sponsored "traing-the-trainer" program in November. No progress to date on drivers' handbook. 3. The Iowa City - Coralville - Cambus - Johnson Co. SEATS UMTA grant application is complete, and currently under review by the UMTA regional office in Kansas City. Vehicle specifications are currently being drafted by the participating agencies. To date, no work has been done on our FY81 State Grant. 4. •A work-study person is currently conducting an on -board survey to determine ridership patterns, but no data is available yet. However, overall ridership (off-peak & peak) is up 15-20%. Expenditures Budget This Quarter % 6000 541,585 127,359 23.5 7000 7,470 7,889 105.6 8000 340,290 90,966 26.7 9000 2,785 151 5.4 13,242 165 1.2 Total 905,312 226,530 25.0 r = MICROFILMED BY JORM MICROLAB CEDAR RAPIDS.DES 110PIES I MANAGEMENT BY OBJECTIVES DEPARTMENT: PUBLIC WORKS - WATER QUARTER: IST FY80 DECISION UNIT: PHYSICAL ENVIRONMENT PROGRAM FISCAL YEAR OBJECIIVIS 1. To flush all city owned hydrants by June 1981, to remove sedimentation from the system. 2. To install 1,000 Outside Remote Readers by June, 1981. 6,800 have been installed with approximately 4,500 more to be installed. 3. Keep meter reading on schedule. 4. To continue to treat all water to meet the requirements of the Iowa Department of Environmental Quality. WORK COMPLETED 1. No hydrant flushing has been done this quarter. 2. Have installed 315 outside readers since the start of FY80. 3. Meter reading has been on schedule, the first quarter of FY80. 4. We are meeting all requirements of the Department of Environmental Quality. ANALYSIS 1. Water usage for the first quarter of FY80 up about 8% over the last quarter of FY79. 2. We are laying water mains in new subdivisions, total of 5000 feet of water mains and 7 water main breaks. Expenditures Budget This Quarter % 6000 353,133 78,890.34 22.83 7000 180,350 51,926.21 28.79 8000 262,591 53,507.21 20.377 9000 231,950 89,390.95 38_53 Total 1,058,524 281,369.32 26.581 eo=.. - y MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIO IBES i � r• MANAGEMENT BY OBJECTIVES DEPARTMENT: PUBLIC WORKS QUARTER: IST FY80 DECISION UNIT: EQUIPMENT DIVISION FISCAL YEAR OBJECTIVES 1. To specify and procure equipment which will provide long and dependable service to the City. 2. To maintain this equipment in such a way as will extend the economic life to the maximum extent possible at minimum cost. 3. To perform equipment replacement analysis on a piece -by -piece basis to provide solid rationale for equipment replacements. WORK COMPLETED 1. Mostly light-duty specifications so far with the exception of a three -wheel street sweeper. 2. Excellent results particularly in refuse collection. Instead of buying three new trucks we are keeping the old ones and in fact selling one fo the six because we do not need two spares. 3. we have vehicles and equipment whose operating costs are very high. During the FY81 budget process we will be concentrating on this type of equipment and on few items of equipment where we can show rebuilding would not provide an adequate return in service life. ANALYSIS Outlook is very encouraging. With our night shift we are able to provide fast reaction to vehicle defects so that we can extend the life of most items of equipment and undertake early replacement of our very poorly specified equipment. Expenditures Budaet This Quarter _% 6000 241,942 52,052 21.5 7000 522,077 133,720 25.6 8000 88,869 21,625 24.3 9000 183,860 70,593 38.4 Total 11036,748 277,990 26.8 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIIIES r-, MANAGEMENT BY OBJECTIVES DEPARTMENT:/1111110 WORKS QUARTER: IST FY80 DECISION UN11: POLLUTION CONTROL FISCAL YEAR OBJECTIVES I. Provide input in the planning and design of the new treatment .plant. 2. Clean 15 miles of sanitary sewers with reoccurring problems by June 20, 1981. 3. Continue to expand our televising program to include new subdivisions as well as existing problem areas. WORK COMPLETED 1. Veenstra & Kimm have completed rough draft of Facilities Plan for proposed new plant. 2. Cleaned 9,150 feet of sewers. 3. Televised 2,300 feet of sanitary sewers in a new subdivision. ANALYSIS We believe all of our programs are progressing satisfactorily. We are staying well within our budget. The sewer maintenance crew has been exceptionally busy performing small to medium sized repairs to sewers. Expenditures Budget This Quarter % 6000 290,140 60,407 21 7000 64,855 8,010 12 8000 164,132 26,648 16 9000 16,667 9,815 59 Total 535,794 104,880 18 09 . MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES e") MANAGEMENT BY OBJECTIVES DEPARTMENT: PUBLIC WORKS QUARTER: 1ST FY80 DECISION UNIT: TRAFFIC CONTROL FISCAL YEAR OBJECTIVES 1. Continued reduction of signal reduction and street light corrective maintenance call outs. 2. Continued aggressive signal controller preventative maintenance. 3. Continued traffic and accident analysis to determine needs and problems and propose corrective action. 4. Convert street lighting at Keokuk & Hwy. 6 intersection from high voltage mercury vapor to sodium vapor by time 1980. WORK COMPLETED 1. Down 79% from previous quarter, down 28% from first quarter FY79. 2. No preventative signal controller maintenance performed. 3. program ongoing on schedule. 4. No work completed scheduled third and fourth quarters. Expendtiures Budget This Quarter % 6000 145,610 30,171.30 20.7 7000 69,376 33,555.38 51.1 8000 148,213 34,891.46 23.4 9000 16,188 9,728.81 60.1 Total 383,887 63,008.13 32.5 MICROFILMED BY JORM MIOROLAB CEDAR RAPIDS•DES I401nEs MANAGEMENT BY OBJECTIVES DEPARTMENT: PUBLIC WORKS QUARTER: 1ST FY80 DECISION UNIT: ADMINISTRATION FISCAL YEAR OBJECTIVES 1. To coordinate construction of downtown urban renewal projects with completion of Block 64 garage by May, 1980. 2. To complete second phase of service building construction by June, 1980. 3. To energy retrofit Civic Center by July, 1980. 4. To start construction of Ralston Creek south branch storm water detention basin by August, 1979. WORK COMPLETED 1. Construction start scheduled for October, 1979. 2. On schedule. 3. On schedule. 4. Construction start planned April, 1980. ANALYSIS These projects present unusual problems of funding, coordination or public input. Expenditures Budget This Quarter % 6000. 45,579 10,985 24 7000 660 96 14 8000 6,140 4,255 69 9000 0 0 0 Total 52,319 15,336 29 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 110111E5 a MANAGEMENT BY OBJECTIVES DEPARTMENT: PUBLIC WORKS QUARTER: ISI FY80 DECISION UNIT: ENGINEERING FISCAL YEAR OBJECTIVES I• Analyze the time keeping records established in FY78 and FY79 to determine how the division budget is used among construction projects, subdivisions, interdepartmental requests, and citizen requests by March, 1980. This would help to determine an amount of charge back for subdivision work in the event it becomes necessary as well 2. to better schedule projects and priorities. as Coordinate the design process of the new Waste Water Treatment Plant enabling an application for a construction grant by July, 1980. 3. To complete the construction of South Gilbert Street during the 1979 construction season. WORK COMPLETED I. Complete, the report was submitted to Council in the spring of 1979. 2• Design has not begun. This project is about 1 year behind. 3. Construction will not start until Spring 1980, ANALYSIS 2• Because of changes required by EPA, no work has yet progressed on the design of the new plant. 3. Right-of-way acquisition problems have completely stalled this project. Expenditures Budget This Quarter 6000 210,429 46,916 22 7000 6,810 2,442 36 8000 25,492 5,155 20 9000 1,043 666 64 Total 244,459 20,449 2:, MICROFILMED BY JORM MICROLAB CEDAR RANDS -DES MOVIES I MANAGEMENT BY OBJECTIVES DEPARIMENI: FINANCL QUARTER: FIRST EY80 DECISION UNlf: ACCOUNTING FISCAL YEAR OBJECTIVES I. Provide sufficient training and exposure to the second back-up key entry operator so that he/she is capable of keying any application when the need arises. January, 1980. 2. Revise procedures in the Accounts Payable Function to create a more timely payment of bills. September, 1979, 3. Increase Accounts receivable collections. June, 1980. WORK COMPLETED 1. Complete. 2. No activity this quarter. 3. No activity this quarter. ANALYSIS 2. Due to sickness, vacations and year-end, we are struggling to keep up. 3. Coordination with the Assistant City Attorneys has not yet been accomplished, which is an integral part of this objective. Expenditures Budget This Quarter % 6000 $83,226 $19,954 23.9 7000 1,105 296 26.8 8000 48,544 7,601 15.7 9000 680 649 95.4 Total $133,555 $28,500 21.3 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES nDlnEs aIq MANAGEMENT BY OBJECTIVES DEPARTMENT: FINANCE QUARTER: IST FY80 DECISION UNIT: TREASURY FISCAL YEAR OBJECTIVES 1. To prepare and update written procedures for treasury activities to improve understanding and communication of each employee and between treasury employees. 2. To continue pinpointing problem areas generating inaccuracies, operations. complaints and interruptions in the banking, traffic and utility 3. Prepare an annual schedule of budgeted receipts, transfers and expenditures by calendar month to project cash needs. WORK COMPLETED 1. Procedures written for (a) and (b) as listed in next section. 2(a) Procedure developed to keep all uncompleted meter orders in one file in account number order. (t) Procedure developed to set a final date to process incomplete orders or remove meter. 3. A schedule by year was done of major receipts and one for major expenditures. This information is then written in a monthly form showing estimated receipts and expenditures and dates of investments. ANALYSIS I. Written procedures allowed staff imput and review, plus written information of accepted procedure available to all. 2(a) All meter orders in one file in account order helps measure workflow and improve customer service. (b) All meter orders are processed within one week of date given or service is discontinued. 3. This investment and cash flow schedule gives information that is used to invest all idle funds until anticipated date of expenditure. The average balance of the savings account has been reduced from 300,000 to 100,000 and this means an increase in interest from 5a% to 11% or higher on those dollars. Expenditures Budget This Quarter % 6000 144,341 31,51321 8 7000 1,610 450 27,9 8000 49,395 6,878 13.9 9000 875 __54A 62.5 Total 196,221 391389 20.1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101MCS I ■ MANAGEMENT BY OBJECTIVES DEPARTMENT: FINANCE QUARTER: FIRST FY80 DECISION UNIT: PARKING ENFORCEMENT FISCAL YEAR OBJECTIVES 1. To maintain a high level of coverage of the metered and permit areas during FY80. 2. Analyze parking patterns to establish a policy to provide for limits on parking to obtain the desired configuration between short -teem and long-term parking in the Block 83 parking facility during FY80. 3. To maintain the level of revenue, through enforcement., at a high enough level to cover debt service payments during FY80. WORK COMPLETEU 1. During the first quarter of FY80 the number of tickets issued decreased from 24,882, FY79, to 21,831, FY80. 2. No progress as parking ramp is still under construction. 3. Meter revenue decreased from $60,636.17, FY79, to $57,376.92, FYBO. The Municipal Lot was operated during the first quartet, of FY80 with an increase in usage from 68,82G, FY79, to 104,093, FY80 and an increase in revenue from $22,181.21, FY79 to $31,22J.42, FY80. ANALYSIS Due to the change to our system during the last year a change in the parking pattern has resulted. With the loss of the Washington, Mooand Rec Center parking lots and the rate increase in the CBD, the short. -term se Parker has moved to the Municipal Lot and the long-term parker has moved to outlying lots thus, freeing street and lot meters in the CBD. Parking Systems total revenue shows an increase over first quarter FY79 of $5,782.96 and the Municipal Lot has had an increase of over 35,000 vehicles compared to last year. Parking Enforcement has met its goals during the first quarter of FY80. Expenditures Budget This Quarter % 511,00 v,-5,825 $17,900 20.9 1000 1,410 141 10.0 8000 5,700 ;,846 61.S 9000 Total $92,935 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 11011JES a .� MANAGEMENT BY OBJECTIVES DEPARTMENT: FINANCE QUARTER: FIRST, FY80 DECISION UNI1: FINANCE ADMINISTRATION FISCAL YEAR OBJECTIVES I. Formalize monitoring of budget versus actual on a quarterly basis by October, 1979. 2. Make semiannual financial condition reports to Council and City Manager by January, 1980. 3. Continue to provide risk management program of risk analysis, insurance purchasing, and claims analysis - throughout fiscal year. WORK COMPLETED 1. Format has been developed. Report will be completed unce September printouts are received. 2. Format of the financial condition reports is being developed. 3. Coordinat;on with the Safety Committee continues. Received information from the state on insurance reserve and have planned a presentation to Council during the FY81 budget discussions on the insurance reserve matter. ANALYSIS Much time was spent by finance administration during the quarter on the coordination of the CIP Budget preparation; planning sessions were field with City staff which provided direction for the preparation of a five year capital imprnvpme:;ts program. In addition, a significant amount of time Was spent on advance planning and preparation of a budget manual for the fYP.I operating budget. Expenditures Budnet This Quarter 6000 160,770 14,401 9.0 7000 820 190 23.1 8000 13,725 1,744 12.7 9000 230,528 45,195 19.6 Total 405,843 61,530 15.2 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES IIOIIIES N MANAGEMENT BY OBJECTIVES DEFARTMENT: FINANCE DECISION UNIT: WORD PROCESSING QUARTER: 1st FY80 FISCAL YEAR OBJECTIVES: 1. To have no more than 4% of total liner, produced returned to Center for correction of operators' typographical errors. July, 1979 and ongoing. 2. Maintain an average monthly turnaround for centrally dictated work of 4 hours. July, 1979 and ongoing. 3. Achieve a 5% increase in total FY80 production of typed lines over FY79. June, 1980. 4. Continue staff training on use of dictation system. Ongoing WORK COMPLETED: 1. Achieved this quarter. 2. Turnaround now monitored cn spot-check basis - achieved this quarter. 3. 35% increase over same quarter last year. (195,746/145,179) 4. Training for new staff on central dictation and word processing system is continuing. ANALYSIS: Primary concentration is now on maintenance of the production standards already set and gradual refinement of operating procedures. Expenditures Budget This Quarter % 6000 $50,417 $11,074 2.2.0 7000 3,070 393 12.8 8000 16,820 7,299 43.4 9000 125 125 100.0 TOTAL $701432 $18,891 26.8 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MANAGEMENT BY OBJECTIVES DEPARTMENT: FINANCE QUARTER: FIRST FY80 DECISION UNIT: PARKING OPERATIONS & MAINTENANCE FISCAL YEAR OBJECTIVES 1. To maintain a long range maintenance program on the Block 83 parking facility, ongoing. 2. To expand the ongoing meter cleaning and repair program to more meters so that the number of trouble calls decreases by June 30, 1980. WORK COMPI ETED 1. The architects on the parking ramp have been requested to prepare a maintenance schedule for the parking ramp. 2. During the first quarter of FY80 we received 440 complaints of faulty meters of which 232 were found defective. 639 meters were reported faulty and 434 were found defective during the same period FY79. 122 vehicles were impounded during the first quareter compared to 89 during FY79. 60 meters were cleaned and rebuilt compared to 0 in FY79. ANALYSIS During the first quarter of FY80 Parking Operations & Maintenance has met its goals with a decrease in trouble calls and defective meters. Expenditures Budget This Quarter % 6000 $97,881 $11,780 12.0 7000 4,375 986 22.5 8000 26,833 6,041 22.; 9000 3,000 1033 34.4 Total $132,089 $19y8_4ri 15.0 j MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES r1oIMEs MANAGEMENT BY OBJECTIVES DEPARTMENT: FINANCE QUARTER: FIRST FYBO DECISION UNIT: CENTRAL PROCUREMENT SERVICES FISCAL YEAR OBJECTIVES 1. To analyze the new purchasing manual after a six month use period, to determine its effectiveness and usefulness to City Staff. (July 1979) 2. To establish an asset control system utilizing the computer system to provide a record of all fixed assets. (December 1979) 3. To study the feasibility of operating the print shop as a self- supporting service. (June 1980) WORK COMPLETED 1. Draft of manual completed and reviewed by Finance Dieector. Redraft of manual to be sent to Legal, Public Works and Planning and Program Development. 2. Controller had an intern surveying City wide fixed assets. Information has not been formatted for computerization to date. 3. Revisions have been made to Print Shop Schedule by cutting cleaning time and daily work completed in the morning allowing afternoons for quick printing. ANALYSIS Reassignment of job duties has worked out well within the Division allowing time to work on special projects. Expenditures Budget This Quarter % 6000 62,272 15,727 25.3 7000 1,460 195 13.4 8000 38,150 11,252 29.5 9000 13,500 1,343 9.9 Total 115,382 28,517 24.7 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DCS MOINES 9 M : MANAGEMENT BY OBJECTIVES DEPARTMENT: FIRE QUARTER: 1ST QUARTER DECISION UNIT: ADMINISTRATION UNIT OBJECTIVES 1. To provide educational opportunities for division heads for the purpose of upgrading technical skills. 2. To implement a program of meetings for division employees on a quarterly basis for information exchange by January 1, FY80. 3. To provide divisions with modern up-to-date methods and equipment. WORK COMPLETED 1. All Division heads were included and successfully completed Crash Injury Course. 2. Preparations are being made to store valuable information and a system to appropriately pass the information along. 3. Training sessions and conferences are being scheduled. Information regarding equipment that has been budgeted for is being compared and analyzed. ANALYSIS Accomplishments on first quarter objectives are proceeding satisfactorily although in some areas still very much in the planning or preparation stage. Expenditures Budget This Quarter % 6000 $38,480.00 $9,071.12 23 7000 4,407.00 279.34 6 8000 21,239.00 1,701.27 8 9000 2,310.00 252.05 11 aW MICROFILMED BY JORM MICROLAB 1 CEDAR RAPIDS•DES IIOINES ., / MANAGEMENT BY OBJECTIVES DEPARTMENT: FIRE QUARTER: 1ST QUARTER DECISION UNIT: SUPPRESSION UNIT OBJECTIVE$ 1. To maintain all equipment at peak operating condition. 2. Improve officers' abilities to make immediate and accurate evaluations of fire emergency conditions. 3. Fully utilize personnel through training and attendance of technical schools. WORK COMPLETED 1. All Iowa City Fire Department pumpers were tested for their rated pumping capacities. All pumps met or exceeded rated capacities. 2. A number of films have geen obtained and shown to officers. Discussions follow the showing of films. 3. The department has been in touch with the Fire Extension Service regarding technical training classes and schools available this year. We do expect in the near future to select and scheule people to attend technical classes as they are scheduled at the Fire Extension Service, Ames, Iowa. ANALYSIS The equipment appears to be operating at an acceptable and satisfactory level. This is borne out by the fact that all pumping equipment passed the same test requirements of new equipment. Efforts are being made to improve the abilities of officers through films and follow-up discussions. Expenditures Budget This Quarter % 6000 $766,461.00 $176,609.93 23 7000 18,920.00 5,812.25 31 8000 13,200.00 3,557.25 27 9000 10,450.00 - - MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES a, MANAGEMENT BY OBJECTIVES DEPARTMENT: FIRE QUARTER: 1ST QUARTER ti DECISION UNIT: PREVENTION UNIT OBJECTIVES 1. To inspect and require all drinking establishments to meet the new provisions of the Iowa Administrative Code. 2. To provide a more intensive fire prevention program for the dormitories (November 1979). 3. To maintain and provide the public with fire prevention material. WORK COMPLETED 1. The Fire Marshal has conducted twenty two (22) inspections of drinking establishments. Seven (7) violations were corrected within the specified time limits. 2. The Fire Marshal has had three meetings with dorm personnel and officials with more scheduled for the future. 3. The Fire Marshal has distributed several hundred pamphlets dealing with all phases of Fire Prevention during this quarter, Preparations are being made for Fire Prevention week when several thousand pieces of prevention material will be distributed. ANALYSIS i The inspection of drinking establishments and the rate of compliance is proceeding very well. Preparations for Fire Prevention were finalized in the latter part of the quarter providing for an intersting and effective program. Expenditures Budget This Quarter % 6000 20,856.00 5,029.62 24 7000 1,655.00 222.15 14 8000 1,240.00 205.00 17 9000 350.00 263,75 75 i C s I I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOInES L MANAGEMENT BY OBJECTIVES DEPARTMENT: FIRE .y QUARTER: IST QUARTER DECISION UNIT: TRAINING UNIT OBJECTIVES 1. To reduce non-productive time (ongoing). 2. To continue all programs beneficial to the citizens of Iowa City (ongoing). 3. To continue to have a well-trained, well-oriented department in all areas: fire prevention, suppression, public relations, etc. (ongoing). WORK COMPLETED 1. All Fire Fighters received First Aid classes and a course in Crash Injury Management prior to implementing ambulance assists program. 2. The Training Officer conducted sixteen fire extinguisher demonstrations, eight C.P.R. classes and four fire safety and pre -planning sessions. 3• A total of 240 hours of training in all phases of suppression has been given by the Training Officer this quarter. ANALYSIS The first quarter of training activities is off to a good start. This is in part due to the additional training provided prior to implementing the First Responder Program. Expenditure Budaet This Quarter % 6000 $20,856.00 $4,869.65 23 7000 720.00 231.18 92 8000 925.00 70.88 8 9000 --_ 740.00 _ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140171ES I MANAGEMENT BY OBJECTIVES DEPARTMENT: PLANNING AND PROGRAM DEVELOPMENT DECISION UNIT: ADMINISTRATION QUARTER: FIRST FY80 Fiscal Year Objectives: I. To facilitate the completion of the Iowa City Senior Center '(January, 1980), 2. To enable all decision units within the department to meet their objectives as enumerated in their decision packages (throughout the year). 3. To foster a higher level of supervisory and administrative performance by all division heads (throughout the year). 4. To identify and obtain additional federal and state funding (to meet federal and state mandated deadlines). 5. To ensure that all federal programs and requirements are met in a timely manner. 6. To provide for the effective implementation of the Comprehensive Plan by fostering the adoption of a new zoning ordinance (July 1979); new subdivision regulations (December 1979). 7. To promote the coordination of federal and state programs by initiating quarterly meetings with department and division heads who are participating in these types of programs (October, January, April and July). 1 8. To efficiently prepare research and background reports and analyses for various ad hoc projects as assigned by the City Manager or as requested by 3 boards, commissions, or the City Council (within reasonably prescribed timeframes). 9. To coordinate plans and policies with contiguous local units of government (throughout the year). Work Completed: 1. The department has provided assistance to facilitate completion of the Senior t Center in the following areas: (a) preparation of an Environmental Review Record for the construction/rehabilitation phase of this project; (b) secretarial/clerical support for the Senior Center staff, (c) review of design -and construction documents, and (d) negotiation with the project architect. Completion of the Center is now scheduled for January 1981. 2. Individual decision units describe which fiscal year objectives have been met. 3. Division head supervisory performance has not been specifically targeted for action during the first quarter of the fiscal year. As of the end of the quarter; one of the -division -head positions (Development -Programs -Coordinator) remains vacant. 4. HUD Small Cities CDBG funding was obtained for a comprehensive neighborhood revitalization project in the Lower Ralston Creek area. 5. The following federal program requirements were met during this quarter: (a) environmental reviews for Hickory Hill Park Shelter, Senior Center, and Spouse Abuse Shelter projects and (b) revisions to Housing Assistance Plan. In addition, staff, ensured compliance with labor standards and other federal contract requirements on all Neighborhood Site Improvements contracts. 6. The new zoning ordinance will not be adopted in July of 1979 nor will the new subdivision regulations be adopted by December, 1979. The zoning ordinance review by the Planning and Zoning Commission is scheduled to be completed by the end of 1979 and it is anticipated that the City Council will adopt the ordinance by the end of the 1980 fiscal year. Action on the new Subdivision Ordinance is approximately six months behind action on the Zoning Ordinance. aW MICROFILMED BY JORM MICROLAB CEDAR RANDS -DES MO RIES 7. Quarterly meeting schedule with department/division heads involved in the CDBG program was initiated July, 1979. 8. Research and other ad hoc reports are periodically prepared by the staff for boards, commissions, the City Council and the City Manager. 9. The Planning staff meets frequently with representatives of other governmental entities and the University of Iowa. Expenditures Budget This Quarter %YTD 6000 $31,475.00 $ 7,695.13 24 7000 1,475.00 113.52 8 8000 9,955.00 733.02 7 9000 0.00 87.00 Total $42,905.00 $ 8,628.67 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES r `+ z. i 7. Quarterly meeting schedule with department/division heads involved in the CDBG program was initiated July, 1979. 8. Research and other ad hoc reports are periodically prepared by the staff for boards, commissions, the City Council and the City Manager. 9. The Planning staff meets frequently with representatives of other governmental entities and the University of Iowa. Expenditures Budget This Quarter %YTD 6000 $31,475.00 $ 7,695.13 24 7000 1,475.00 113.52 8 8000 9,955.00 733.02 7 9000 0.00 87.00 Total $42,905.00 $ 8,628.67 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 14ANAGEMENT BY OBJECTIVES DEPARTMENT: PLANNING AND PROGRAM DEVELOPMENT QUARTER: FIRST FY80 DECISION UNIT: PLAN ADMINISTRATION Fiscal Year Objectives: 1. To review, analyze and prepare recommendations on all applications submitted for rezoning, subdivision, site plan and variance approval making a determina- tion whether development proposals complement or conflict with the Comprehensive Plan. 2. To monitor development activities including: (a) advising developers of the impact a development may have upon the Comprehensive Plan; and (b) maintaining a current data base with which to amend the Comprehensive Plan to reflect a change in trends and conditions. 3. To prepare appropriate amendments to the Comprehensive Plan and implementation ordinances to reflect any changes in the City Council's development policies with respect to new developments or a misunderstanding of the implications of the Plan upon adoption. 4. To develop plans and policies at a micro -level. Work Completed: All applications submitted have been reviewed on a timely basis as submitted. This activity is an ongoing function of this decision unit. A new zoning ordinance is nearing completion of -review by the Planning and Zoning Commission and will be completed in this next quarter. In addition, several zoning ordinance amendments have been prepared and adopted, which are consistent with the Council's development policies, including changes in sign regulations and revised tree regulations. A micro -analysis of the "North Side", particularly in reference to the location, function, and utility of Foster Road and First Avenue, is nearing completion. Other studies which have commenced include an annexation study which will address the physical; environmental and fiscal impacts of annexation, and an implementation plan for the "near Nor-th.Side". Also near completion is a study outline of priority areas for analysis in detail. Analysis: Subdivision plat submissions, rezoning applications, Large Scale Residential and Non -Residential Development plans have been reviewed to determine whether proposed developments are consistent with the- Comprehensive Plan and ordinance requirements. This review and processing has been done in a timely manner even though there have been numerous submissions filed and thorough analyses prepared. The staff is now at an efficient level to accomplish the unit objectives established at the beginning of the fiscal year. Future work activities will involve the development of new subdivision regulations and the micro -analyses of problem areas and developing areas of the community. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES !10111Es I --------- _- -- MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MONIES e MANAGEMENT BY OBJECTIVES DEPARTMENT: PLANNING AND PROGRAM DEVELOPMENT DECISION UNIT: DEVELOPMENT PROGRAMS QUARTER: FIRST FY80 Fiscal Year Objectives: ACTIVITY OBJECTIVES: I. a. Insure full compliance with all redevelopment contracts. b. Complete the Block 83 Parking Ramp by October 15, 1979. c. Complete the Phase II streetscape'project by December 1, 1979. d. Complete the Block 64 Parking Ramp by May 1, 1980. e. Lease at least 5.0% of the available City Plaza space by June 30, 1980. 2. .Carry out the Economic Development Program on the schedule adopted by the City Council in FY79. 3. a. Complete all CIP evaluations by November 1, 1979. b. Identify optimal sources of funding for all capital projects. 4. Carry out all land acquisitions/disposition activity in accordance with the schedule established for each project. Work Completed and Analysis: A. Downtown Redevelopment: i I. Construction activity in the downtown has continued at a rapid rate in i the first quarter. The following is a review of the status of private redevelopment projects: a. Under Contract: All parcels except Parcel 64-1 are under contract. b. Design Review: All private sector design reviews have been completed except .for revisions as necessary and for Parcel 64-1. c. Conveyances: All urban renewal property has been conveyed except Parcel 82-1b (North Bay) and Parcel 64-1. } d. Chan es: Parcels 65-2 and 65-4 have been removed as disposition parcels by action of the City Council. Parcel 65-2 is the Blackhawk Mini -Park and Parcel 65-4 is the new Iowa City Library site. With respect to Parcel 93-3, the original redevelopers, Robert Rath and Anna Rath, have assigned their contractual interest to the Breese d Company, Inc., which will construct a parking lot in conformance to its original redevelopment proposal. e. Construction Start: Construction has begun on eight parcels. Con- struction on the three remaining parcels is expected as follows: 64-1 Expected in Summer, 1980. 82-1b Expected in Fall, 1979. 93-3 Expected in Fall, 1979. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES r1oln Es f. Construction Completion: The following construction has been completed: 87-7 Hawkeye Barber Stylist 82-1a College Block Building 93-1/101-2 Pentacrest Garden Apartments The other eight parcels are expected to be completed as follows: B. Real Property Acquisition: I. South Gilbert Street Project: Negotiations and/or condemnation have been underway on all South Gilbert Street parcels. Acquisition by sales contract and/or condemnation should be complete by Fall, 1979. Physical possession of all parcels should be taken by the City by or before Spring, 1980. II. South Branch Ralston Creek Storrmaater Detention Project: Appraisals and review appraisals have been received. Negotiations will be underway in Fall, 1979. HICRBFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES 64-1 Summer, 1981 (hotel) 82-1b Sumner, 1980 (North Bay) 83-84 Fall, 1980 (Old Capitol Center) 93-3 Fall, 1979 (Breese) 101-1 January, 1980 (Perpetual) 102-1 Fall, 1979 (Mod Pod) 102-3,4 Sumner, 1980 (First Federal) 103-3 Spring, 1980 (Capitol House) b. Block 64 Hotel: Parcel 64-1 is being rebid to give prospective developers the option of using industrial revenue bonds. The development prospectus should be completed and made available for distribution in November, 1979, and interested developers will be given ninety days to submit proposals. II. The following is a review of the status of public projects in the CBD: a. City Plaza: City -Plaza is substantially complete. Final inspection will be made in Fall, 1979. b. Ramp A: Completion has been delayed due primarily to two labor strikes. A partial opening of Ramp A is probable before November 20, 1979. Final completion is expected in Spring, 1980. c. Ramp B: If Ramp A is opened partially before November 20, 1979, Ramp B construction can start in Fall, 1979. Otherwise, the project will be rebid in Spring, 1980. d.• Streetscape Phase II -A: Construction will be completed in Fall, 1979. e. Streetscape Phase I1 -B: This project will be bid in Fall, 1979, and construction can begin in Spring, 1980. B. Real Property Acquisition: I. South Gilbert Street Project: Negotiations and/or condemnation have been underway on all South Gilbert Street parcels. Acquisition by sales contract and/or condemnation should be complete by Fall, 1979. Physical possession of all parcels should be taken by the City by or before Spring, 1980. II. South Branch Ralston Creek Storrmaater Detention Project: Appraisals and review appraisals have been received. Negotiations will be underway in Fall, 1979. HICRBFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES I—.^ III. New Pollution Control Plant Site: Appraisals and review appraisals have been received. Negotiations will be underway in Winter, 1980. C. .Economic Development: The first draft of an industrial site survey has been completed. Further work on this project and on the economic development pro- gram in general will proceed in Fall, 1979, when the Development Division staff vacancies are filled. D. General Comments: None. Expenditures Budget This Quarter %YTD 6000 $24,911.00 $ 9,872.27 40 7000 2,300.00 24:38 1• 8000 16,850.00 997.98 6 9000 0.00 6.00 Total $44,061,00 $10,900.6.3 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MANAGEMINT BY 011JfC11VI:S Department Parks and Recreation_ Decision Unit Administration i Quarter First, FY '80 Fiscal Year Objectives: 1. Prompt dissemination of information from the Council, City Manager, Parks and Recreation Commission, and other departments and divisions to appropriate division heads and divisions. Ongoing. 2. Systematic monitoring of divisions to ensure that each is functioning at capacity for the complete budget year. Ongoing. 3. Avoid duplication of services within city government, and attempt to avoid duplication of parks and recreation services that are offered by other governmentsl units or private enterprise. Ongoing. Work completed: I. Ongoing. i 2. Ongoing. Surveys and low number of complaint calls indicate divisions are doing a good job. 3. Partially completed. Have been in contact with other agencies that offer recreational services. Analysis: I. Various methods of communication are being used --staff meetings, reproductions of pertinent information, consultations; etc. Expenditures Budget This Quarter % 6000 $40,041 $6,949 17.36% 7000 1,665 9 .55% 8000 2,515 412 16.00% 9000 0 0 0 Total I $44,281 $7,371 16.65% MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I i MANAGEMENT BY OBJECTIVES Department parka F Rprrpnrinn Decision Unit Recreation Quarter First FY 80 Fiscal Year Objectives: 1. Increase playground special events by 2. 2. Expand adult sports for non athletes and senior citizens. 3. Pilot of 4 cultural exposure programs for elementary and senior citizens. 4. Increase outing type activities by 4. 5. Expand pre-school activities. 6. Develop youth archery club. 7. Increase "Friends" volunteer program from 5 to 10 matches. 8. Provide adventure activities for Special Populations. 9. Governor Lucas Square events. Work completed: 1. Completed 100% -talent show and new games festival 2. Completed 1007 -senior citizen shuffleboard. 3. Completed 50% and one trip scheduled In November. 4. Completed 50% with 2 canoeing activities. 5. Completed 100%-Kindergrounds program at Hickory Hill. 6. Lack of interest -0% completed; under review. 7. Fluctuating success; 4 matches now with another orientation in Nov.; press and phone campaign. 8. In early planning stage. 9. Art Surrounds the Plaza 100% complete. Analysis:Objectives at this time appear to be rather ambitious and possibly difficult to complete due in part to the departure of 2 key program supervisors and now somewhat inexperienced replacements. Tremendous public interest in activity for pre school age children as evidenced by success of Underground program. Staff long aware of this but question arises as to the validity of planned program for this age group. Expenditures Budget This Quarter % 6000 327,147 101,478 31.019 7000 37,150 9,486* 25.533* 8000 81,130 26,390 32.527 9000 2,000 766 29.300 Total 450,295 138.120* '1.511* *amended by deducting expenditures made prior to 7/l/79 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MANAGEMENT BY OBJECTIVES Department parks & Recreation Decision Unit Parks Quarter First, FY 180 Fiscal Year Objectives: 1. Reduce trim mowing and hand weeding through the use of growth retardants and grounc sterilants in problem areas. Ongoing. 2. Provide access to wood play equipment area in City Park for tfle handicapped. September, 1979. 3. Construct a 65' x 100' (20 -car) rock base parking lot in Wetherby Park. October, 1979. 4. Establish an annual tree planting program in City Park on a limited scale. Ongoing 5. Upgrade turf areas with a regular program of cultural practices. Ongoing. Work completed: I. Some positive results obtained this summer using a herbicide for vegetation control. Best n. 2. Ahard esurfaced l(asphalt)carea whas been rinstallledaallowingtaccesshe �toga sandbox. 3. A parking lot for approximately 16 cars has been completed. 4. No progress to date. 5. A spray program for weed control has been started this fall. Also, open turf areas have been aerified. Several low spots have been filled with black dirt and seeded. 1. 2. 3. 4. 5. Analysis: Overall results will be positive with improved appearance and reduced work time involved. Access to additional facilities will be provided if usage and demand is evident. The parking space provided has relieved some of the traffic congestion in the area of South Taylor Drive. Spot planting of selected adaptable trees will be started to fill in for replace- ment purposes. Noti€90g@iEpg1ts of thlug5pram will��1i5s1 i�Art father conditions will determine the degree of success 6000 $208,380 $52,964 25.4172r failure. 7000 28,303 10,736 37.932% 8000 61,918 18,177 29.357% 9000 291376 8,083 27.514 Total aa�27 ggn9 28=425% MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 610 RIES e i MANAGEMENT BY OBJECTIVES Department Parks and Recreation Decision Unit Cemetery Quarter First Fiscal Year Objectives: 1. Reduce work projects outside the Cemetery by 5% 2. To continue and update successful public relations program 3. To design a specialized training program for individual members by March, 1980 4. To prevent deterioration of present physical properties of the Cemetery by annual improvements and the completion of a long-range improvements program plan during FY '80 Work completed: 1. Reduction of staff automatically reduced outside work 2. Cemetery bulletin board current. Seasonal news release prepared and released 3. Needs of new Maintenance Worker II must be analyzed before training program can be designed 4. Initial Cemetery improvement package enclosed. Analysis: Work on schedule Expenditures Budget This Quarter % 6000 $71,898 $15,427 21% 7000 7,989 1,728 21% 8000 10,286 1,620 16% 9000 7,100 999 19% Total $972273 $19,799 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES n0111ES I CEMETERY IMPROVEMENT PACKAGE I. Walk on west side of Governor between Ronalds-Brown. a. Material: Concrete $646 Forming labor, etc. 150 b. Labor: Park ecrew �assisted dbyg0 Cemetery when possible. 2. Governor St. wall (this project may be done in 50' sections). a. Initial labor: remove 850 sq. ft, old walk and drive; fill with soil, level, seed. Soil --available from park Seed and fertilizer $ 75 b. Fill 200' along existing Governor St. wall 132 cu. yds. soil --available from park Labor: Park crew assisted by Cemetery c. Sod: 20 sqs. @ $8 $160 Labor: Park d. Refacing exposed 1.5' x 200'' ofsisted wall. by Cemetery Exact process not presently determined 3. Monument repair. a. Project is ongoing with an annual budget of $500; work to be contracted. 4. ,Water system. a. Approximately $5,500 needed to complete the system at the rate of $2,500 for FY '80 and $3,000 for FY '81. FY '80 contract already let. 5. Road system. a. Reseal of cracks during FY '80-'81 work done by Streets at a cost of less than $1,000. b. Gravel on back roads $300 Labor: Cemetery crew. (Includes grading, hauling, and spreading gravel.) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES NOIRES MANAGEMENT BY OBJECTIVES Department Parks and Recreation Decision Unit Forestry Quarter First Fiscal Year Objectives: 1. Training program for Forestry -Horticulture 2. Analyze informational needs of other division departments by regularly contacting for comments, su9gestions, and updated project lists 3. Review the current Forestry management program for possible reduction of time and cost expenditure Work completed: I. Study guide completed 2. Checked with departments -divisions regularly 3. Request for Forestry/Nursery/Cemetery divisions to be combined has been granted Analysis: Work on schedule Expenditures Budget This Quarter % 6000 Included in Cemetery 7000 $ 902 $ 26,10 3% 8000 28,463 1,465,00 26% 9000 17,400 Total 46 765 87.491.10 La— MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110111Es MANAGEMENT BY OBJECTIVES Department Parks and Recreation Decision Unit Central Business District Maintenance Quarter First, FY '80 Fiscal Year Objectives: I. Provide year-round interest and color in some horticulture display areas by using spring flowering bulbs, summer annuals, fall mums, and Christmas trees. 2. Reduce mortality rate and increase health, vigor, and growth rate of trees and shrubs by implementing a general horticultural care system consisting of proper watering and fertilization, diagnosis, and treatment of diseases and pests, and proper pruning. Work completed: I. Had a few summer annuals in barrels; had some fall mums. Spring flowering bulbs are planted. 2. Work underway. Ongoing. Analysis: 1. Good public acceptance of Plaza appearance. 2. Trees and shrubs are still the property of ':he contractor. Expenditures Budget This Quarter % 6000 $22;548 $4,604 20.4% 7000 3,900 1,821 46.7% 8000 2,525 367 14.53% 9000 900 122 12.7% Total 829.933 57.080 23.0% MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I10111ES I I � r"1 MANAGEMENT BY OBJECTIVES Department Parks and Recreation Decision Unit Govt. Buildings Quarter First, FY '80 Fiscal Year Objectives: I. Correct roof leaks at Civic Center. 2. Reduce turnover rate of maintenance workers. 3. Correct current problems and imbalances in the heating and air conditioning systems; current air conditioning system is undersized, and isn't energy efficient. Work completed: I. Have estimate ($5,200) for portion of roof where leak occurs. No guarantee that this will solve the problem. 2. Still some turnover. 3. Not done yet. Scheduled for May, 1980. Analysis: I. May need whole new roof. Expenditures Budget This Quarter % 6000 $22,177 $ 4,479 20.2% 7000 5,100 1,513 29.68% 8000 48,875 18,546 37.94% 9000 3,000 208 6.93% Total JLj152 824.746 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES MANAGEMENT BY OBJECTIVES DEPARTMENT: CITY MANAGER QUARTER: FIRST DECISION UNIT: ENERGY CONSERVATION PROGRAM/GENERAL FUND PROJECTS Fiscal Year Objectives: 1. Conduct energy audits of the City buildings and operations. 2. Conduct training sessions for City staff. 3. Conduct an energy consciousness campaign with the staff. 4. Monitor ongoing energy use and analyze that use in light of the historical energy use. Work Completed: - 1978's energy use and building occupancy data was assembled for 45 City buildings and sent to the State in an effort th obtain energy audit grant money for part of the cost of the energy audits. - Informed staff concerning federal Emergency Building Temperature Restrictions and coordinated the City's compliance effort. - Responded to request from Housing Board of Appeals and Housing and Inspection Services staff request for report concerning storm door and window provision in the Housing Code. Analysis: The events of FY79 are being, disturbingly, duplicated this fiscal year. Unforeseen events and questions are again taking a large amount of the Energy Program Coordinator's time. Specifically, the federal Emergency Building Temperature Restrictions and the storm door and window effectiveness question absorbed a lot of staff time. Expenditures Budget This Quarter % 6000 $4,260 $2,038.45 47.851 7000 7,350 40.00 11.429 8000 3,125 108.88 3.484 9000 0 0.00 0.000 Total 17,735 $2.187.33 28.278 9k1q MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES MANAGEMENT BY OBJECTIVES DEPARTMENT: CITY MANAGER QUARTER: FIRST DECISION UNIT: ENERGY CONSERVATION PROGRAM/CDBG PROJECTS FISCAL YEAR OBJECTIVES I. Conduct a heat loss identification project for low and moderate income residents. 2. Implement the energy monitoring project to evaluate the energy consumption trends of the various sectors in Iowa City and to measure the effectiveness of any energy conservation measures. 3. Conduct a pilot solar demonstration project. WORK COMPLETED -Extensive work has been done on the pilot solar demonstration project. ANALYSIS The heat loss identification project is a cold weather project. The energy monitoring project can wait until the pilot solar demonstration project is completed. The solar project needs to be completed before winter and, therefore, has the priority at this time. Overall, a majority of the staff's time has been spent on General Fund activities. Expenditures Budget This Quarter % 6000 15,350 1,743.76 11.36 7000 1,810 119.19 6.585 8000 9,770 211.35 2.174 9000 7,350 O 0 Total 34,280 2,074.30 6.05 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES MANAGEMENT BY OBJECTIVES rg MENT: LEGAL QUARTER: IST QUARTER FY80 ON UNIT: LEGAL Year Objectives: I.ntinue the preventive law program. ttend meetings of the City boards and commissions in order to improve ocedures and and aid members in understanding the legal context in ich the board or commission functions. in further expertise in certain areas of litigation, expecially d use. mplete urersonal banyrenewal and ntitle work. prove skills in property acquisition and condemnation. in greater familiarity with federal statutes, cases and regulations rtaining to the federally funded City programs and other activities th federal legal implications. pleted: Litigation: McLaughlin v. City, petition filed, removal to Federal District Court by City (NEPA - adequacy of ERR); Iowa Excavating and Grading v. City et.al, petition balance of contract); Potter filed under Chapter 441 (interpleader for v. City, trial and verdict of $6,599 (rabies shots for lost cat); Connors v. Rock Island Railroad v. City trial, verdict for City; Amerex v. City, trial, verdict pending (zoning);Oakes Construction v. City, trial - verdict pending Stevens v. City, appellate brief filed; Eatn v• it City. denial); Civil Rights Commission (sex -discrimination); Cit vy' hearing before Iowa before Iowa City Human Rights Commission and City Co' discrimination; ofracediscrimination; Woodfields v. City, hearing on temporary injunction, verdict pending FAUS license). Title work on Block 64. Three condemnations i for Faus Gilbert Street project. Review and drafting of ordinances and contracts. Analysis: The personal services line was over budget because of termination wages to two employees. Books costs included a high number of updated volumes and we do not anticipate that we will remain over budget in this line. Litigation costs of transcripts, appellate brief printing and expert witnesses caused the department to be over budget and we do not anticipate as a high a level of activity in future quarters. 'WV MICROFILMED BY JORM MICROLAB CEDAR RAPIDS.DES DofDES I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIIIES i i I i Ij I f ' f I 1 I Y i I i R MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIIIES i I MANAGEMENT BY OBJECTIVES DEPARTMENT: HOUSING AND INSPECTION SERVICES QUARTER: FIRST DECISION UNIT: ADMINISTRATION Fiscal Year Objectives: 1. To develop a system of moving the new Zoning Ordinance into the enforcement and interpretation phase (January -June 1980). 2. To initiate programs and studies to maintain housing inspection services at high levels without CDBG funds (October 1979). 3. Provide supervision and minimal clerical support for the department. Work Completed: I. The director served as rehabilitation officer from July 1 to August 6, 1979. From that date to the present the director has been spending a larger portion than anticipated of his time in training the newly hired rehab officer and in the processing of 312 loan cases in the revision of the City rehab program. (Rehab officerwas recovering from major surgery). 2. Preliminary research has been done regarding new methods of enforcement of the Housing Code and its licensing procedures to provide for Housing Code enforcement after CDBG funds are no longer available. 3. The director assisted in the implementation of the CDBG sidewalk inspection program and its completion this construction season. 4. Considerable time was spent with the Housing Coordinator preparing the application for public housing. Unit Analysis: Continued supervision and clerical support was provided to the department. A variety of memoranda was submitted to the City Manager as part of he continuing evaluation of the director by the City Manager especially in the area of anticipated loss of federal funds. Since the new'Zoning Ordinance has not been adopted, no activities to implement the ordinance were undertaken. Expentitures Budget This Quarter _% 6000 $30,425 $ 0.00 0.0 7000 450 0.00 0.0 8000 6,780 231.10 3.4 9000 695 0.00 0.0 Total $38,350 $231.10 .603 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIIIES M MANAGEMENT BY OBJECTIVES DEPARTMENT: HOUSING AND INSPECTION SERVICES DECISION UNIT: HOUSING INSPECTION QUARTER: 1st Fiscal Year Objectives: 1. To investigate citizen complaints and pursue enforcement. 2. Provide licensing inspections and enforcement on all rooming houses and apartments outside federally assisted area (CDBG). 3. Respond to all citizen complaints of alleged violations of the Housing Code within 24 hours after receiving complaint. 4. To provide enforcement of the State Fire Code and Snow Ordinance as it affects residential structures. Work Completed: 1. Streamlined many internal forms and communication policies. 2. All citizens' complaints responded to in 24 hours. 3. Began scheduling approximately eight appeals per month before the Housing Appeals Board. 4. Gathered information and started procedures to revise State Housing Code. 5. 99% of the 10,000 plus housing and building records have now been purged of outdated documents and transferred to microfilm. Analysis: Inspections first ,quarter - 618. Reinspections first quarter - 344. Orders issued - 201. Compliances - 119. Court cases - 0. Placards - 1. Expenditures Budget This Quarter % 6000 $24,118.00 $ 6,154.05 25.516 7000 $ 845.00 $ 253.56 30.007 8000 $ 6,592.00 $ 1,536.79 23.313 9000 $ 00.00 $ 00.00 00.00 Total $31,555.00 $_7,944.40 25.176 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIEs MANAGEMENT BY OBJECTIVES DEPARTMENT: HOUSING AND INSPECTION SERVICES DECISION UNIT: BUILDING INSPECTION QUARTER: FIRST Fiscal Year Objectives: 1. To provide accurate information to the public regarding the codes and ordinances effecting building and alterations. 2. To provide a more efficient level of code enforcement and citizen service by incorporating sidewalk inspections. 3. To provide print review on all residentialstructures, all alteration plans and some commercial structures. 4. To perform all code required field inspections. 5. To systematically inspect the city to help enforce the Zoning Ordinance by discovering and correcting illegal uses or coversions. 6. To provide technical support to housing inspection and federally assisted housing programs. Work Completed: 1. Have completed CDBG sidewalk survey and marked for replacement over 2,000 squares of sidewalk. 2. Have engaged in plan checks for several major Iowa City urban renewal projects. 3. Have forwarded new regulatory codes to various board members to begin review for adoption of new code. 4. Citizen complaints have fallen to a minimum level. 5. Have restructured plan check procedures and reassign the job duties to various personnel. 6. Have continuously maintain a systematic inspection of all signs in Iowa City. Analysis: 1st Quarter - Number of building permits - dollar amounts. 196 - $10,992,435 - Number of citizen complaints v. corrective orders through field observations. 17/239 - Number of field inspections performed. 1073 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIIIES 1 Ex enditure Budyet 6000 Quarter This $ 92,271.00 % *7000 $ 24,245.75 4,245.00 26.28 **8000 22,450.00 753.50 17-75 � 9000 4,921.11 21.92 —moo TOTAL —� 1 00 .00 $1 DO *Includes reimburseable 2 15 **Includes fees advanced costs -- Code book and recoverable Purchased for resale "" plan cheek fees. I i MICROFILMED BY JORM MICROLAB CEDAR RANDS -DES MOINES MANAGEMENT BY OBJECTIVES Department Human Relations Decision Unit Quarter First Quarter Fiscal Year Objectives: I. Collective bargaining complete for budget certification by March 15, 1980. 2. Assist staff in matters related to labor contract interpretation, compli- ance and processing of employee grievances. 3. Collect and interpret current data relevant to collective bargaining laws and procedures. 4. Provide staff support to Civil Service and Human Rights Commissions. 5. Respond to all employee inquiries on a timely basis. to 6 Impltionementation of study, confidential memployee dsala'rylstudary y,oandrjectlabormanacontractsmforsa- FY80. 7. Pursue further computerization of personnel data. 8. Monitor City compliance with Affirmative Action and Equal Employment Opportunity goals as established or revised. 9. Investigate and report on discrimination complaints made by City employees or referred by the Human Rights Commission. Work Completed: 2. Continued assistance in matters relating to labor contract interpretation, compliance and processing of employee grievances. 3. Collection and interpretation of current data relevant to collective bargain ing laws and procedures. 4. Ongoing provision of staff support to Civil Service and Human Rights Commissions. 5. Ongoing response to all employee inquiries. 6. Implementation of programs related to salary project, management compensa- tion study, confidential employee salary study, and labor contracts for FY80. 9. Ongoing investigation and 'reporting of discrimination complaints made by City employees or referred by the Human Rights Commission. Analysis: 1. Resolution of grievances at first step. 2. Development and implementation of comprehensive wage and salary progrtun. 3. Development and implementation of recruitment program. 4. Finalization of Fire Department Affirmative Action Apprenticeship Programs. Expenditures Budget This_ Queer 6000 78,843.00 18,182 97 24.62 7000 2,100.00 1,117.05 53.19 8000 18,950.00 5,686.64 30.00 9000 0 303.00 Total 94,893.0025,289.66 26.65 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS.DES IIOInES MANAGEMENT BY OBJECTIVES F2. : CITY CLERK QUARTER: FIRST FY80 NIT: 1-2-3 TIVES ntinue the administration of our office so that it is consistent changing laws, and to ensure prompt access to information by nuing to maintain an up -do -date cross-reference index for all edings and documents, and to preserve permanent documents. tigate and implement sound, economical management practices, being open minded about changes, implementing time -management processes, continuing to use word processing services when possible, continuing to identify wasted effort and duplication. Finish the four volume Clerk's Manual by June 1980. 3. Conduct the business of our office to merit public confidence by providing neutrality and impartiality, with equal service to all. Use simple, clear and concise language that can be understood by all. 4. To maintain office expenditures with only a 3% increase. WORK COMPLETED: 1. Our work is of a continuous nature and we have complied with legal regulations re publishing and notification, and have completed a phenomenal number of requests for information in the time period requested. The new reader printer has helped improve our level of service for information retrieval. Interviewed four outside applicants for permanent part-time position and hired Susan Rich. Interviewed five outside applicants for Adm. Clerk -typist position and hired Ramona Parrott. With all new employees, we are still in the process of training, so are behind in indexing, and have not had time to microfilm documents. Appearances in Court & election process added to workload, all resulting in approximately 100 extra hours of work for the Clerk. 2. Clerk attendpd Municipal Clerk's Continuing Education July 18-20 at SUI, Ames, also Human Relations one -day session on Supervision. Clerk worked portions of three days on the Manual. We are not able to implement some time -management processes because of conditions in the office, we are still covering all furniture with plastic, the roof still leaking in two places, the carpet had to be removed because of rot and mold, work has had to be redone because of paper getting soaked. We also need space to work with large plats submitted with P&Z requests. Still have the interruptions of other office workers whose access to the vault is thru our outer office. We have no grievance procedure for working conditions, all employees are confidential. aIq7 MICROFILMED BY JORM MICROLAB CEDAR RANDS -DES !IGIIIES Expenditures Budget 6000 49:836 7000 1,497 8000 31,449 9000 _ Total 82,782 D This Quarter % 12,110 24.3 693 46.28 2,840 9.03 382 _ 16,025 19.36 MICROFILMED BY JORM MICROLAB CEDAR RARIDS•DES 610111ES I 1 I I MANAGEMENT BY OBJECTIVES DEPARTMENT: POLICE QUARTER: FIRST DECISION UNIT: ADMINISTRATION Fiscal Year Objectives: 1. Assessment of downtown policing needs. 2. Establish ongoing, protective, insurance program. 3. Establish assignment priorities. 4. Strengthen anti -vandalism program. 5. Explore the possibilities of a crime prevention program. Work Completed: 1. Completion of task expected by November 1. 2. Completed. 3. Nothing done to date. 4. In progress. Several aspects completed.. 5. Underway in cooperation with the federal Integrated Criminal Apprehension Program (ICAP). Basically, an assessment of needs and not emotions is.being undertaken. Analysis: In accomplishing the establishment of service priorities it appears impossible to overcome the traditional service offerings of the department, such as car opening, alarm responses, etc., and concentrate upon the problems police are paid to do. Expenditures Budget This Quarter % 6000 $68,795 $13,008 18.9 7000 1,010 214 21.2 8000 7,556 1,322 17.5 9600 0 124 0 Total $77,361 $14,669 18:96 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIIIES aig7 1 MANAGEMENT BY OBJECTIVES DEPARTMENT: POLICE QUARTER: FIRST DECISION UNIT: CRIMINAL INVESTIGATION Fiscal Year Objectives: 1. To provide no less of a level of service than that provided in FY79. 2. To provide rapid and thorough investigative follow-up. 3. To provide a high level of investigative and crime prevention support to the Patrol Unit. Work Completed: 1. The number of major investigations undertaken far exceed those undertaken in the prior fiscal year. 2. Adopted as standard operating procedure. 3. Crime prevention activities are underway with a couple of groups of aged residents. Analysis: There are not enough available hours in a day or resources other than time to completely accomplish the above objectives. Expenditures Budget This Quarter % 6000 7000 $ 90,000 $26,298 8000 5,92029 11,200 1, 205 569 10 11 9000 8,500 11,568 136 Total $115.686 $39,747 34 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES N MANAGEMENT BY OBJECTIVES (00��DEPARTMENT: POLICE QUARTER: FIRST DECISION UNIT: PATROL Fiscal Year Objectives: 1. To provide no less service than in FY79. 2. To respond to requests as rapidly as possible. 3. Improve speed and accident control measures. 4. To use patrol more effectively in follow-up investigations. Work Completed: 1. The level of service has increased substantially as compared to the prior fiscal year. 2. Trying hard. 3. Speed control measures and accident control measures have increased, but appear to have little impact upon the problems. 4. Fewer cases of a less important nature are being referred to the Detective Division for follow-up. Analysis: Specific measurements of completed work fail to indicate whether the objectives are being accomplished by the activities of the Police Department or chance happening of incidents. Expenditures Budget This Quarter % 6000 $658,283 $150,105 22.8 7000 47,589 4,764 11.5 8000 40,561 5,973 15.0 9000 67,672 65,161 96.2 Total $814,215 $228,945 28_11 ,.i1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIRES MANAGEMENT BY OBJECTIVES DEPARTMENT: POLICE QUARTER: FIRST DECISION UNIT: RECORDS AND IDENTIFICATION Fiscal Year Objectives: 1. Increase use of polygraph and photographic services. 2. Provide timely and accurate reports and statistics. 3. Experiment with open radio conversation. Work Completed: 1. Full-time assignment. Use of polygraph and photo services has increased three -fold as compared to the prior year. 2. On schedule. Will be greatly improved if federal funds are received for word processing/data storage equipment. 3. Nothing done to date. Analysis: Record keeping and subsequent analysis could be improved with the addition of the word processing/data storage equipment mentioned above. Expenditures Budget This Quarter % 6000 $123,824 $28,685 23.1 7000 3,500 264 7.5 8000 7,850 5,660 72.0 900 0 437 0 Total $138,679 $37,361 27 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIIIES k MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•OES MOVIES R I --s MINUTES OF STAFF MEETING October 31, 1979 Department referrals were discussed with department heads. The Council meeting scheduled for November 27 (first formal meeting following Thanks- giving Day) has been canceled. Various items were mentioned for the agenda of November 6, 1979. The City Manager requested that the staff develop a task force to prepare a long-term space needs analysis. The staff involved are to utilize WithJCRPCgo 's space needs study of three years ago, to update space requirements, the toctheeCouncilsbyaDecemberon e31,stic 1979, intorderon costs. nThisereport With the budget planning for FY 81. Departments of Housing and Inspection ts Services, Human Relations, Finance, Planning and Program Development, and Public llorks will provide staff input at the department and division head level. i Department heads were asked to review information that the Manager provided to them regarding their performance contracts. Department heads were informed that they should plan for an increase in fuel costs of 70 percent. Energy costs will also increase about 30 - 35 percent. The Manager stated that department heads provide creative methods to reduce these costs in the next budget year. The City Manager did not authorize use of City funds to provide refreshments for departmental meetings with the Manager. Refreshments budgeted with training programs have approval. Kevin Keck in the Finance Department is responsible for coordinating the personnel sheets for the FY 81 budget. Union negotiations were discussed. The Manager requested a collective bargain- ing meeting to discuss fire negotiations. Prepared by: Linda Schreiber a W MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES L -InformalCouncil Meeting OctDEPARTMENT REFERRALS Octoberber29, 1979 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 0 SUBJECT DATE pREFERRED DTc F COMMENTS/STATUS W W � Service Building Modulars 10/29 Public Memo to Council explaining and Works describing extent of all renovation: including estimated cost. Kindl Property, 912 E. Davenport 10/29 H.8 I.S. Do not pursue violations in curt. Contact Council on Aging or other community groups who may be able to assist. Rep or ac o i y — Manager. lI i Status of evaluation by RCC re: Housing Code -Storm Windows 6 Doors 10/29 En ergy Coord./ Legal energy benefits of this ordinance. Report to Council ASAP. With re: 611 N. Johnson. ;i City Office Space - Long Range Plan 10/29 City Mgr. Report to Council re: long to ~ . needs in conjunction with FY81- i budget discussions. Examiner and 10/29 Asst. City i Draft letter from Mayor to Mr. 1•1gr. Hale re: future appointment. Proceed with roof repair this nCenterpairs 10/29 It Buildings fall. i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Regular Council Meeting October 30, 1979 DEPARTMENT REFERRALS SUBJECT REc p REFERRED pUE W 9 F= I I COMMENTS/STATUS W Ty'n Cae Parts 1 & 2, PAD 10/30 P&PD Passed 2nd Consideration. Prepare resolutions, etc. for Ina action tor count meeting. Spruce Street Drainage 10/30 Public Works Schedule for Informal discussion on 11/5/79 10/30 Asst. Cty Mgr Draft letter urging state to become involved in preservation of rail sere 10/30 Asst. Cty discuss with area legislators. FRadioactiveerials/Shipment Mgr _F Letter to IDEQ re: council action ani Ild-cupy of Fesolution. MICROFILMED DY JORM MICROLAB CEDAR RAPIDS -DES MOIRES CITY OF IOWA CITY CIVIC C;L(\llf:1? i11() 1. WMI IIN ;h)NI S1 1()WA (I 1Y K )WA !)»40 (319) 3h4 180 PRESS RELEASE Holiday Services November 6, 1979 City offices will be closed Monday, November 12, 1979, in observance of Veterans' Day which falls on Sunday, November 11, 1979. A schedule of City services is as follows: Iowa City Transit buses will operate on a regular schedule Monday, November 12. The Iowa City Library will be open regular hours. Parking meters will not be enforced on Monday, November 12. There will be no refuse collection or newspaper pickup on Monday. Monday's routes will be covered on Tuesday along with part of the regular Tuesday route. The remainder of Tuesday's collections will be made on Wednesday along with all of Wednesday's route. The crews should be back on schedule by Thursday, November 15, 1979. The City Landfill will be open regular hours on Monday. The City Recreation Center office will be closed on Monday. However, the pool, gym and game room will be open regular hours. -0- FROM: Administrative Offices IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES i CITY OF IOWA CITY CIVIC CEN(ER 41(1 I_ WASI IINC;R)fV ,`;I. IOWA CIfy ICjWA !;)240. (319) 354 18CiU PRESS RELEASE j Holiday Services I November 13, 1979 City offices will be closed Thursday and Friday, November 22 and 23, 1979, in observance of Thanksgiving Day. A schedule of City services is as follows: j Iowa City Transit blses will not operate on Thanksgiving Day. The buses will operate on a regular schedule on Friday and Saturday but without the extra rush hour buses to Hawkeye and North Dubuque. The Iowa City Library will be closed on Thanksgiving Day but will be open regular hours on Friday. Parking meters will not be enforced Thursday or Friday, November 22 and 23. i The Recreation Center will be closed on Thursday, Thanksgiving Day. The office of the Recreation Center will remain closed on Friday, but the Pool, gym and game room will be open hegular hours. The refuse crews and newspaper pickup crews have scheduled normal pickups for Monday and Tuesday, November 19 and 20. On Wednesday, t November 21, the crews will cover the regular route plus everything j of Highway 6_Dypass east of Sycamore. No refuse or newspaper pickups are 1 — scheduled for Thursday or Friday. On Monday, November 26, the remaining Thursday route plus everything east of First Avenue will be covered; on i Tuesday, November 27, the remaining Friday routes plus all of Monday's routes will be covered. The refuse crews may be running a half day behind (more) 914? FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES r10RIES 3 schedule for the remainder of the week until November 30. After November 30, the crews should be back on schedule. The Iowa City Landfill will be closed on Thanksgiving Day but will be open regular hours on Friday. -0- FROM: Administrative Offices MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES I johnson county regional planning commission ® 221/2 south dubuque street, iowo city bwo 52240 (379)357-8555 November 7, 1979 MEMORANDUM Mary C Neuhouser :.a.c«•v� TO: Iowa City Council FROM: Pam Ramser RE: Enclosed Materials on FY 81 Human Service Agency Funding Requests Enclosed in this week's packet are two sheets summarizing funding request information for FY 81. The first sheet lists requests from each funding body (Iowa City, Johnson County, United Way) for FY 81 and 1980. The second sheet lists allocations to each agency for the past two fiscal years (FY 79/1978 and FY 80/1979) and requests from each agency for the next fiscal year. Please note that this listing does not include the Council on Aging, Iowa City Boys Baseball, or JCRPC, which have not yet formally submitted their requests for FY 81. Also enclosed is the summary sheet for Aid and Alternatives for Victims of Spouse Abuse. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES 0*W6 i* The AAVSA budget application lists no amounts for FY 80, although the shelter is scheduled to open early next year. The amounts for FY 80, then, would be for half a'year or less and might be misleading. AAVSA has prepared a budget for calendar 1980, which shows expenditures of $1,500 less than for FY 81 and income of $6,000 more than for FY 81. j**Since there is no full -year program operating during FY 80, comparison here is made between FY 81 and FY 79. It should be noted that the programs during these two years are not entirely comparable because the FY 79 program did not include operation of a shelter faci- lity. The increased cost of the FY 81 program is due to increased staff needs and the operation of a safe shelter program. OTHER PROGRAM AND BUDGET INFORMATION Since comparisons between FY 81 and previous years are not really meaningful, this section will merely highlight grogram and budget information for FY 81. i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•BES 11018ES November 8, 1979 Hearings FUNDING REQUEST SUMMARY SHEET - Aid and Alternatives for Victims of Spouse Abuse SOURCE REQUEST FY 81 Minus FY 79** • _ FY 79 FY 80* _FY 81 + or (-)/ % Change_ Johnson County -- -- $ 5,000 $ 5,000 TOTAL INCOME $13,778 -- $28,741 $14,963 + 108.1 -Carryover _0_ TOTAL $$ AVAILABLE $13,778 -- $28,741 '$14,963 + 108.1 -Restricted $13,336 -- -- ($13,336) - 100.0 -Unrestricted $ 442 -- $28,741 $28,299 + 8402.4 TOTAL EXPENSES $13,778 -- $28,741 $14,963 + 108.1 (Major Categories) - i -Management $ 4,669 -- $13,219 $ 8,550 + 183.1 -Safe Shelter I N.A. -- $ 6,715 $ 6,715 -- -Counseling $ 5,408 -- $ 5,035 ($ 373) - 6.9 i-Community Education $ 3,701 -- $ 3,772 $ 71 + 1-9 i* The AAVSA budget application lists no amounts for FY 80, although the shelter is scheduled to open early next year. The amounts for FY 80, then, would be for half a'year or less and might be misleading. AAVSA has prepared a budget for calendar 1980, which shows expenditures of $1,500 less than for FY 81 and income of $6,000 more than for FY 81. j**Since there is no full -year program operating during FY 80, comparison here is made between FY 81 and FY 79. It should be noted that the programs during these two years are not entirely comparable because the FY 79 program did not include operation of a shelter faci- lity. The increased cost of the FY 81 program is due to increased staff needs and the operation of a safe shelter program. OTHER PROGRAM AND BUDGET INFORMATION Since comparisons between FY 81 and previous years are not really meaningful, this section will merely highlight grogram and budget information for FY 81. i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•BES 11018ES M : ,_. Aid and Alternatives for .ictims of Spouse Abuse Page 2 --- MAJOR EXPENSES Salaries $19,725 (Full time director + y time program coordinator) Benefits & Payroll Taxes 2,776 Utilities 2,615 Telephone 1,150 Prof. Liability Ins. 1,050 $27,316 of $28,741 TOTAL EXPENSES I INCOME Fees and Grants (excluding I.C. & J.C.) $11,250 Fundraising 5,000 United Way Grant 3,750 .Contributions 2,741 Program Service Fees _1,000 TOTAL INCOME (excluding Johnson Co.) $23,741 Note: The City of Iowa City has approved funding in the amount of $80,000 from Community Development Block Grant (CDBG) funds for the purchase and renovation of a building to serve as a shelter. This is a one-time only grant which is not relevant to the agency's operational budget and so is not reported here. DONATED SERVICES AND MATERIALS Donated services during FY 81 will include about 8,760 hours provided by 25 volunteers (Estimated Dollar Equivalent = $35,040) and approximately $1,000 worth of consultation. -Donated materials during FY 81 will include ('estimates): $5,000 in food, $2,000 in furniture and household items, $500 in clothing, and $200 in printing. (Total Estimated Value = $7,700). PROGRAM INFORMATION -Staff/client ratio is given as 1 staff + 3 volunteers: 475 clients .-The program served 380 clients during 1978 and received 475 service con- tacts during that time. The agency will operate 24 hours a day. i -All shelter clients will be contacted for followup after they have been assisted; statistics will be maintained. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES Aid and Alternatives for Victims of Spouse Abuse Page 3 -Shelter residents will be asked to pay $5.00 per night if they are able to afford it. Counseling and advocacy services will be free. ' -See revised materials and agency goals forms for further information on programs. j-The Human Services Study on Emergency Assistance to Residents (November, 1977) addressed the need for programming for spouse abuse victims. The needs specifically cited were for a shelter program and counseling for I victims. There is no other program,. current or proposed which is able i.. to provide adequately for these needs. Pamela Ramser ' JCRPC 11/8/79 f i( ,r MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES k: n JCRPC 10/31/79 j HUMAN SERVICE AGENCY • REQUESTS i FROM EACH FUNDING BODY FY 81 and 1980 i Agency Johnson County Iowa City United Way F ---Y 81 FY 81 1980 Mid -Eastern Iowa Community Mental Health $155,621 __- Mental Health Association --- 9 1,000 I Youth Homes 13,000 9,000 United Action for Youth 30,000 35,000 15,000 Mayor's Youth EmPloyment Program 24,752 --- Iowa City -Babe Ruth League --- 11500 Iowa City Boys' Baseball --- ? --- Iowa City Girls' Softball --' 4,600 --- Johnson County Pals Program 4,000 17,000 --- School Children's Aid -�- '-- 1,700 Mississippi Valley Girl Scout Council --- 15,930 j Hawkeye Area Council Boy Scouts --- 19,000 iowana Council Camp Fire Girls --- --- 7,600 HACAP Head Start Preschool _-- '-- 13,865 Iowa Children's & Family Services 4 C's _ �- 5,597 --- -" 5,540 MECCA 91,120 -__ --- Goodwill Industries of SE Iowa _-- 53,638 JC Association for Retarded Citizens i 12,000 --- 16,200 `J Iowa City Residence for Women i 54,000 ___ --- Lutheran Social Service -_- --- 9,000 IC Crisis Intervention Center 7 16,522 5,350 13,520 Crisis Center Transient Program _ '- 3,000 2,080 American Red Cross 2,000 2,000 20,000 Salvation Army u 4,000 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES M0111ES Page 2 LqlncX f Johnson County Iowa City United Flay Willow Creek Neighborhood Center P ---y 81� FY 81 1 980 3,350 5,865 14,,0101 2.61 i Rape Victim Advocacy Center 8,366.82 10,866.82 Aid & Alternatives for Victims of Spouse Abuse 51000 --_ Visiting Nurse Association _ 91,775 Free Medical Clinic --- 39,000 19,104 Council on Aging 26,000 i. 7 ? a TOTAL $505,832.82* $118,933.82** $282,682.61+*• Does not include Council on Aging. •• Does not include Council on +�+ Aging, Iowa City Boys Baseball, Does not include council on Aging or United or JCRPC Way Number of agency requests from: United Way only 11 Johnson County only 4 Iowa City only 4 19 single local source Johnson Co. + United Way 3 Johnson Co. + Iowa City 3 Iowa City + United Way 1 7 two local sources Johnson Co. + Iowa City + United Way 5 (includes COA) ' TOTAL 31 agencies/programs MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•OES MO RIES i (Over) i IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Iowa City Johnson County United Way AGENCY FUNDING REQUESTS AND ALLOCATIONS Agency Source FY79/1978 FY80/1979 Request FY81/1980 Mid -Eastern Iowa Community j Mental Health Center JC $136,050 $145,440 $155,621 Mental Health Association UW 500 500 1,000 Youth Homes JC 12,000 12,000 13,000 IC 81000 8,000 9,000 United Action for Youth IC 27,327 30,000 35,000 JC 7,987 20,000 30,000 UW 51000 6,000 15,000 - Mayor's Youth Employment IC 21,271 23,133 24,752 Iowa City Babe Ruth League IC 1,200 1,284 1,500 Iowa City Boys Baseball IC 1,200 1,284 7 Iowa City Girls Softball IC 1,200 1,284 4,600 Johnson County Pals Program IC 11,893 13,700 17,000 JC -- 3,000 4,000 School Children's Aid UW 1,150 1,700 1,700 Mississippi Valley Girl Scouts UW 12,000 12,000 15,930 Hawkeye Area Boy Scouts UW 15,000 12,000 19,000 Iowana Camp Fire Girls I UW 4,500 4,500 7,600 HACAP Head Start -Preschool UW 4,708 5,645 13,865 +12,000• Iowa Children's & Family UW 1,500 1,200 5,597 4 C's UW 4,000 3,500 5,540 MECCA JC 54,332 73,000 91,120 Goodwill Industries UW 26,000 36,000 53,638 Johnson County ARC UW 7,300 6,000 16,200 JC(Summer pgm.) -- 11,031 12,000 Iowa City Residence for Women JC 43,570 46,134 54,000 Lutheran Social Service UW 8,000 8,000 9,000 i I.C. Crisis Center JC 21,273 14,600 16,522 UW 11,100 13,000 13,520 IC -- 5,000 5,350 -Transient Program IC 3,000 2,500 3,000 UW 2,000 2,000 2,080 American Red Cross UW 8,000 8,000 20,000 IC -- -- 2,000 JC -- -- 2,000 (Over) i IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Page 2 i Agency, Source Salvation Army Willow Creek Neighborhood Center UW UW IC Rape Victim Advo JC cacy Program IC Aid and AlternativesJC Spouse for Victims of Abuse Visiting Nurse Association JC JC I Free Medical Clinic UW UW Friends of the Children's JC Museum Hills Preschool IC Johnson County Councilon Aging UW IC UW JC **SUBTOTALS: JOHNSON COUNTY UNITED WAY -IOWA CITY TOTAL: FY79/1978 S 3,015 8, 000 5,000 6, 567 6,567 84,300 35,500 18,350 14,650 2,000(7) 900 18,550 5,000 In -Kind $380,729 181,523 107,208 $669,460 FY80/1979 S 2,400 11,000 5,615 9,772 6,972 87,275 35,500 22,000 15,800 2,140 19,800 5,000 In -Kind $435,252 207,945 123,512 $766,709 * From unallocated reserve ** These do not include: Council on Aging (ICS JCS UW) FY81%1980Only Iowa City Boys Baseball (IC) FY81 Only JCRPC (IC) all_l33 years United Way (UW) all 3 --y--e._ars. FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110IfIES Request FY81/1980 $ 4,000 14,013 5,865 3,350 10,867 8,367 5,000 91,775 39,000 26,000 19,104 7 3 7 $505,859 282,683** 118,934** $907,476 City of Iowa Cit, MEMORANDUM DATE: November 9, 1979 TO: City Council FROM: City Manager RE: Informal Agendas and Meeting Schedule November 12 1979 Monda 1:30 - 5:00 P.M. - COUNCIL CHAMBERS (PLEASE NOTE CHANGE IN MEETING ROOM) 1:30 P.M. - Council agenda, Council time, and Council committee reports 2:00 P.M. - Public Housing Site/Rezoning - Planning and Program Develop- ment, Lyle Seydel 2:30 P.M. - Block 64 Parking Ramp - Public Works 3:30 P.M. - One -side parking prohibitions - Public Works 4:00 P.M. - Discuss process for evaluation of City Manager November 13, 1979 Tuesdav 7:30 P.M. - Regular Council Meeting - Council Chambers 1:30 - 5:00 P.M. 1:30 P.M: - Review zoning applications 2:00 P.M. - Council agenda, Council time, and Council committee reports 2:30 P.M. - Transit Routes and Schedules - Public Works 3:30 P.M. - Labor Protection Provision in City Contracts - City Attorney 4:00 P.M. - Executive Session November 20 1979 Tues 1- 7:30 P.M. - Regular Council Meeting - Council Chambers NO INFORMAL MEETING November 27, 1979 Tuesda NO REGULAR COUNCIL MEETING PENDING ITEMS Northside Study Area Transportation Study Discuss Major City Projects Streetscape Phase II -B Volunteer Assistance Program (Slides) Plaza Maintenance and Snow Removal Airport Commission Funding Request Undergrounding of Services in CBD IV=.. Appointments: Riverfront Commission, Board of Appeals, Board of Electrical Examiners and Appeals, Board of Examiners of Plumbers, Senior Center Commission, Housing Commission and Board -of Adjustment (December 4) Resources Conservation Commission, Committee on Community Needs, Board of Adjustment, and Human Rights Commission (December 11) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MONIES INFORMAL COUNCIL DISCUSSION NOVEMBER 12, 1979 INFORMAL COUNCIL DISCUSSION: November 12, 1979, 1:30 P.M., Council Chambers at the Civic Center. Mayor Pro tem Balmer presiding. COUNCILMEMBERS PRESENT: Balmer, Neuhauser, deProsse, Perret, Roberts, Erdahl (1:45 P.M.). Absent: Vevera. I STAFFMEMBERS PRESENT: Berlin, Stolfus, Helling. Others present for certain discussions as noted. TAPE-RECORDED ON Reel 79-28, Side 1, 2360 -End, and Side 2, 1-1660. AGENDA -COUNCIL TIME 1: Balmer asked for clarification of Item N16 City Property, Cemetery, and Hickory Hill Park BerDedicating Certain clear legal definition on boundaries was needed forlin grantvised purposthat es. a This area for park land is not suitable for Cemetery use. 2. Nehauser advised that the Council Legi any legislative matters. 9 slative Comm, would meet monthly with legislators, and pale Hellinwould be the contact person for 3. Regarding Item #11, contract for Soil Testing Services, this procedure is the only alternative if we would have another problem in the future. 4. Council discussed Item N13, funding of utility employee for Corridor Sewer project. Atty. Ryan stated that the intent of the resolution is that the Univ, was assuming control and responsibility. This item could be deferred until the question is resolved re responsibility. Councilman Erdahl arrived, 1:45 P.M. 5. Perret stated that with construction of the new road system for the Univ. arena, he had met with residents of Park Road who did not want traffic on Park Road and Rocky Shore Drive increased or encouraged because of this new road. Staff will investigate some design alternatives. 6. Regarding appointments to the special task committee of I. C. Community School Dist. re construction of indoor swimming facilities, Neuhauser volunteered to serve as elected official. Buxton has expressed interest in serving as citizen representative. Showalter will attend meetings. 7. Berlin commented on rescheduling the so that neighbodiscussion of Spruce St. drainage rs can attend. B. Erdahl called attention to the waiver of storm window regulations. Housing Comm. Chr y P• Diane Klaus advised that the Comm, had not et heard the Town & Campus appeal. Kucharzak commented that the Comm. will give I Staff input on interpretation of certain sections, such as definition of 'alternative to storm windows'. 9. Erdahl also advised that there was no security guard at Mark IV now, and residents allege at there no police owner/managing artic{gecidednottoppate in the Sec. 8 program. SeyBerlin will check to see if there is routine police patrolel advised that P 2360 -End UBLIC HOUSING SITES Seydel present. Seydel gave an update on the status of three sites. Re Site N1, from Side 2, University Baptist Church, he advised that HUD will a 1-522 ditch is removed. P&z Comm. voted 0/5 denying the rezoning,iandfatphe e tion from property owners will require a majority vote of Council to rezone Council discussed drainage into Willow Creek, appropriate zone in Comprehen- sive Plan, H of units applied for, commitment to public housing, strictness MICROFILMED BY JORM MICROLAB CEDAR RANDS -DES F10111ES _.- Informal Council Page 2 November 12, 1915 of HUD regulations, & possibility of asking P&Z what area they had in mind for public housing construction. Randall Miller, representing the seller of the property, stated the Church would not sell to anyone but the City. Valda Gebhard, 8 Westgate Circle, presented letter outlining concerns re drainage, density, busing to schools, and safety if area rezoned. Boothroy stated that Horn School principal had said enrollment was declining. Berlin advised that Vevera had said he would not vote for the rezoning, Balmer & Roberts agreed and stated their reasons. With 3 'no' votes, public hearing will not need to be held for this site. On Site N.2, 8 units (2 four-plexes), across the street from Gays Funeral Home, and Site k3, 36 units (12 three-bedroom units), Council had no objections to submission. BLOCK 64 PARKING LOT Plastino, Vitosh present. 522-867 Memo from Plastino in meeting folder noted. Construction plans to complete partial area for parking by Thanksgiving were discussed. Changes to reduce cost were explained. Spaces for Christmas shopper parking compared to last year were discussed. Postponement of award of contract for second ramp and ramifications were noted. Vitosh commented on financing, if a delay. Merchants Don Hebert & Ernie Lehman were present and spoke of the need of more parking j spaces, and possible delay of the contract until Jan. lst. Staff to contact contractor. Later in the afternoon Bob Hardin, representing Knutson Con- struction Co. appeared and discussed price increases if project is delayed, 1363-1660 and stated that they could not take steel delivery and store it because of j tight space onsite. He advised that they would prefer not accept a delay of i the bid. Vitosh was requested to provide financial information concerning I rebid, additional costs because of inflation, and affect of increase in rates. Also number of spaces available in the downtown area. This information will 9 be discussed at the formal meeting. EVALUATION OF CITY MANAGER 867-870 There were no objections to the use of procedure .used last year, starting with 1 evaluation by Department Heads. Another time will be scheduled to discuss 1 the evaluations. PARKING PROHIBITIONS Plastino present. 870-1363 Plastino pointed out the problem with the present system, as called to Council's attention by Della Grizel. Various alternatives to correct the problems were discussed. Signs could read "No Parking Anytime, Except Odd(or Even, depending on prohibition) during Snow Emergency, and could be installed. Staff to correct problems. Meeting adjourned, 4:30 P.M. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES