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Home My WebLink About2007-11-01 Info Packet j = 1 -~= -g/)... !~W~~ ~~...ga.iW"~ ........ .. ~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET November 1, 2007 I NOVEMBER 5 WORK SESSION ITEMS IP1 Council Meetings and Work Session Agenda IP2 Memorandum from the Transportation Planner: Request to change the name of Mormon Trek Boulevard to McCollister Boulevard east of Dane Road IP3 Memorandum from the Senior Center Coordinator: Request for FY08 Funding to Hire Consultants to Prepare Plans and Specifications for the Senior Center Boiler and Chiller Replacement and the Senior Center Building Envelope Repair and Roof Replacement IP4 Memorandum from the City Clerk: Legislative Priorities [revised memo distributed at 11/5 work session] IPS Iowa Lea ue of Cities Le islative Priorities [submitted b Council member Vanderhoef] MISCELLANEOUS IP6 Letter from Mayor Wilburn to Karen Kubby: Thank you IP7 Memorandum from Mayor Wilburn: Fairfield Museum of Renewable Energy IP8 Memorandum from the Recycling Coordinator: 1st quarter waste reduction and recycling update, FY08 IP9 Press Release: Rummage in the Ramp wins state recycling award IP10 National League of Cities Federal Relations Update October 26, 2007 [submitted by Council member Vanderhoef] IP11 Invitation: Johnson County "Online Showcase" event, November 14, 2007 IP12 Invitation: University of Iowa Senate Session November 13, 2007 IP13 Invitation: Video documentary "A Friend Indeed - the Bill Sackter Story." November 13, 2007 IP14 Approved Minutes: Economic Development Committee: October 1, 2007 Memorandum from Jo Hogarty: Invitation to Human Services groundbreaking on November 8 [distributed at 11/5 work session] I DRAFT MINUTES IP15 Economic Development Committee: October 25, 2007 IP16 Economic Development Committee: October 9,2007 IP17 Human Rights Commission: October 23,2007 November 1, 2007 Information Packet (continued) 2 IP18 Youth Advisory Commission: October 22,2007 IP19 Police Citizens Review Board: October 16, 2007 j = 1 --= -g/)... !~W~~ ~~...ga.i.ir__ ....... .. ~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET November 1, 2007 ~ NOVEMBER 5 WORK SESSION ITE S IP1 s and Work Session Agenda IP2 Memorandum fro the Transportation Planner: Request /to change the name of Mormon Trek Boule rd to McCollister Boulevard east of Dcfne Road IP3 Memorandum from the enior Center Coordinator: Requ~t for FY08 Funding to Hire Consultants to Prepare lans and Specifications for fhe Senior Center Boiler and Chiller Replacement and the Senior Center Buildin,g Envelope Repair and Roof Replacement / / I IP4 Memorandum from the City Clerk: Legislative Prioritier / IP5 Iowa Lea ue of Cities Le iorities [submit d b Council member Vanderhoef] LLANEO S IP6 eum of Renewable Energy IP7 Memorandum from Mayor Wilburn: Fairfield IP8 Memorandum from the Recycling Coordinat update, FY08 1st quarter waste reduction and recycling IP9 Press Release: Rummage in the Ramp IP10 National League of Cities Federal elations Upd\te October 26, 2007 [submitted by Council member Vanderhoef] "\ \ \ IP11 Invitation: Johnson County "Onli Showcase" event, N~vember 14,2007 \ IP12 Invitation: University of Iowa S nate Session November 13"~2007 IP13 Invitation: Video documenta "A Friend Indeed - the Bill Sa6.,kter Story." November 13, 2007 mic Development Committee: October 1, 2007 DRAFT MINUTES IP14 Approved Minutes: IP15 October 25, 2007 IP16 Economic Develop ent Committee: October 9,2007 IP17 Human Rights C mission: October 23,2007 Commission: October 22,2007 IP18 IP19 Police Citi ens Review Board: October 16, 2007 I;;; I -_.: -&t; ~~~~'t ~~~..aal~ .....,.......... CITY OF IOWA CITY City Council Meeting Schedule and Work Session Agendas . liP;' \ November 1, 2007 www.icgov.erg . MONDAY, NOVEMBER 5 6:15p Council Work Session . McCollisterl Mormon Trek . Senior Center Repair/Replacement Projects Light Snacks · Establish Legislative Priorities Provided · Council Appointments · Agenda Items · Council Time · Schedule of Pending Discussion Items Emma J. Harvat Hall 7:00p Special Formal Council Meeting TENTATIVE FUTURE MEETINGS AND AGENDAS . MONDAY, NOVEMBER 12 Veterans' Day - Offices closed I . THURSDAY, NOVEMBER 22 Thanksgiving Day - Offices closed . FRIDAY, NOVEMBER 23 Thanksgiving Day Holiday - Offices closed . MONDAY, NOVEMBER 26 5:30p Legislative Meeting 6:30p Special Council Work Session Emma J. Harvat Hall . TUESDAY, NOVEMBER 27 7:00p Special Formal Council Meeting Emma J. Harvat Hall . MONDAY, DECEMBER 10 6:30p Special Council Work Session Emma J. Harvat Hall . TUESDAY, DECEMBER 11 7:00p Special Formal Council Meeting Emma J. Harvat Hall . WEDNESDAY,DECEMBER19 4:30p Joint Meeting Coralville . MONDAY, DECEMBER 24 Christmas Holiday - Offices closed . TUESDAY, DECEMBER 25 Christmas Day- Offices closed . TUESDAY, JANUARY 1 New Year's Day - Offices closed ,~ i =~'5.....~... ~~W!::~ ~ ~allI~ _: CITY OF IOWA CITyrIerJ MEMORANDUM Re: October 29, 2007 City Council John Yapp, Transportation Planner7 ~ /' :.".--- Request to change the name of Mormon Trek Boulevard to McCollister Boulevard east of Dane Road Date: To: From: Recently we received a request to change the name of Mormon Trek Boulevard to McCollister Boulevard between Highway 1 and Old Highway 218. Currently this name change occurs at Old Highway 218 (see attached map). As is typical with these types of requests, we conducted a survey of property owners abutting the affected segment of Mormon Trek Boulevard, Of eight surveys sent out, six were returned, with one respondent in favor of the name change, four against, and one with no preference. The four respondents against the name change are all located west of Dane Road. Subsequently, we received a letter from John Dane (attached) requesting the change to Mormon Trek Boulevard east of Dane Road instead of at Old Highway 218. There are currently no properties addressed directly off Mormon Trek Boulevard east of Dane Road. Staff has no strong feelings on this issue. It would be rational to change the name at Dane Road where the corridor becomes an east-west street; it is also rational to change the name at Old Highway 218, the major north-south entranceway into this part of Iowa City. If Council wishes to proceed with the request to change the name of Mormon Trek Boulevard to McCollister Boulevard east of Dane Road, staff will prepare a resolution and subsequently change the two existing street marker signs from Mormon Trek Boulevard to McCollister Boulevard. Mr. Dane is being notified of your November 5 work session discussion of this item by copy of this letter. Attachments cc: Dale Helling Jeff Davidson Rick Fosse Ron Knoche John Dane jccogadm/mem/mtb-mccollister10-25.doc ) m~. Currently planned to change to McCollister Blvd. at Old Hwy. 218 ~ Mile 0 1/4 F I 'i' -_I 500 -- 15100 F- 2doo Feet 0 1000 2000 3/8 I ~JCCOG ~ r,lI October 2007 ~ ,. Iowa City, Iowa september 25, 2007 Mr. John Yapp. Transportation Planner City of Iowa City 410 East Washington 51 Iowa City, Iowa 52240 Dear Mr. Yapp: I have received your letter of September 17 announcing the results of the survey you made in regards to changing the name of the southern portion of Mormon Trek Boulevard to McCollister Boulevard. I think the results were predictable in that business owners would not want to change their address due to their investment and possible confusion to customers. That does not change the fact that Mannon Trek is predominantly a north-south thoroughfare while the southem portion is and east-west street. Therefore, I suggest an alternative: Change Mormon Trek to MCCOllister only between Old Highway 218 (Riverside Drive) and Dane Road. This includes all of the portion that Is east-west, and it does not Involve the present business owners. There would be no need for a survey, and the time to do it Is now before there is any business development along that portion of the street. Please consider this at your ear1iest convenience before any businesses are built there with a big investment In their address. Sincerely yours, ~MAM _ ~ J~~; ~~; . 41.082 Dane Road SE Iowa City, IA 52240 Tel: 354-3830 rn:J 28 S. Linn Street. Iowa City, Iowa 52240-3920 1. g. ~? ~ 1., ~o ~l--f.' ~~~ Yf.'ars and ~'\; Memorandum To: From: Re: City Council ~ Linda Kopping, Senior Center Coordinator ~ Request for FY08 Funding to Hire Consultants to Prepare Plans an ifications for the Senior Center Boiler and Chiller Replacement and the Senior Center Building Envelope Repair and Roof Replacement October 31, 2007 Date: At a Council work session in June of 2007, Kumi Morris, city architectural services, and I presented information to the Council on several unfunded Senior Center projects. Included among these projects were the: 1) ADA Bathroom Renovation; 2) Boiler and Chiller Replacement; and 3) Building Envelope and Roof Replacement projects. Because the ground floor restrooms were inoperable at the time, work on the ADA Bathroom Renovation project began shortly thereafter. The purpose ofthis memorandum is to briefly review the boiler/chiller and building envelope/roof replacement projects, outline the recommended sequencing of these projects and to request funding to initiate work on the projects in order to avoid further damage to the facility and an increase in the cost of repairs. Capital Improvements Program Project Estimate Forms for the boiler/chiller and building envelope/roof replacement projects are attached to this memorandum. At this point, both the boiler/chiller and building envelope/roof replacement projects remain unfunded. The Projects Boiler and Chiller Replacement Replacing the boiler and chiller has been recommended for several reasons. Both systems, which were installed in 1981, have reached the end of their life cycle. The compressor is short cycling and the boiler is inefficient and costly to operate. In contrast to newer boiler systems that use a double boiler system, the Center has only one boiler to serve the entire facility. If this boiler were to shut down in the winter for an extended period, it is possible that the building wide fire sprinkler system could freeze and cause significant damage throughout the facility. The boiler is located on the ground floor of the Center and the chiller is located on the roof. Roof Replacement The Senior Center roof is a two level structure installed in 1987 that is well beyond the warranty period. During the twenty year period it has been in place, the roof has been exceptionally well monitored and maintained. There have been leaks in the system, but they have been fairly easy to isolate and repair. Since our June presentation, the condition of the roof at the Center has deteriorated. Despite efforts to patch problem areas, water leakages in to certain areas of the building have become a - 1 - regular occurrence. For instance, it has become necessary to use buckets to collect water in the Assembly Room whenever it rains. The penetrating water increases the likelihood of structural damage, mold problems and damage to the new sound system and redecorating that were just completed. In addition, evidence of water damage on the south wall of the main lobby is expanding in to new areas. It has become obvious that the problems with the current roof need to be addressed as soon as possible. Sequencing The following table outlines the recommended sequencing of these projects along with the rational for phasing the project in this way. It also indicates the costs for consulting services and the preliminary cost estimates for the two projects. Date Project Rationale Preliminary Estimate 1. Enable spring bids and roof replacement in late spring or 1. Boiler/chiller: summer of2008. This will Contract with consultants avoid further water damage $61,750 to develop plans and to facility and reduce 2. Envelope/roof: Winter 2007 specifications for both the maintenance costs. $31,000 chillerlboiler and envelope/roof projects 2. Engineering consultant's opinion that spring bids are Total: $92,750 more favorable than summer bids for this type of project. 1. The chiller is located on the roof. By replacing it prior to installing the new roof, cutting and patching a brand new roof in order to fit the footprint of the new chiller March-June can be avoided. 2008 Replace chiller 2. Project is carried out during $440,000 the spring when typically there is no need for air conditioning. 3. Benefit from greater operational efficiency during the summer. Replace Roof and 1. Address as early as possible May-August complete envelope to avoid further water $115,000 2008 repairs damage to facility and reduce maintenance costs. 1. Replacing the boiler must be scheduled during a season July-October Replace boiler that it is not used. $210,000 2008 2. Benefit from greater operational efficiency during the winter. - 2 - Funding Request In order to proceed with these projects in the recommended time frame and sequence, Council approval is needed to establish the budget authority that will allow us to hire consultants to develop plans and specifications for the boiler/chiller and envelope repairs/roof replacement projects as soon as possible. The consultant fees for the boiler/chiller and envelop repairs/roof replacement projects are $61,750 and $31,000 respectively with a total cost of $92,750. According to Finance Director Kevin O'Malley, funding would come from FY08 contingency funds in the General Fund. Council approval is needed for the use of FY08 contingency funds in the General Fund to finance consultant fees associated with the boiler/chiller and envelop/roof replacement projects. Kumi and I will be available to discuss this request at Council's Work Session scheduled for Monday, November 5,2007. Enc: CIP Project Estimate Form; Senior Center Building envelope Repair and Roof Replacement 2007 CIP Project Estimate Form; Senior Center Boiler and Chiller Replacement - 3 - Department/Division: Project Title: Fund # CITY OF IOWA CITY CAPITAL IMPROVEMENTS PROGRAM PROJECT ESTIMATE FORM Senior Center Orig Est Date Jun-07 per Gessner Group Senior Center Boiler and Chiller Replacement Old Activity # # Description of Project: Replacement of the existing boiler, air cooled chiller, pumps, and four main air handling units, and upgrading the building control systems. The goal is to coordinate this with the Senior Center Roof Replacement Project, installing the cooling system/cnlllers on me root, ana men installing me new root, to aVOICl cutting Into an new root membrane. A. Estimated Costs Orioinal Estimate: 1. In-house (Administration, Engineering, Surveying & Inspection) (411000) $ 7,000 61,750 2. Consultants (Administration, Engineering, Surveying & Inspection) (432060,432070,431111) o 3. Legal Services (431070) o 4. Land Acquisition and Appraisals (471010, 432050) o 5. Utilities Relocation (445200) 6. Cost Center 417600 419200 421700 422800 423400 433500 434710 434720 434730 434740 441870 441880 442700 444300 458000 434730 510800 520300 530300 550200 560300 580200 419200 Cost Center Type for Construction EXD # 473010 Transit Gen Government Police CIP Fire CIP Animal Control CIP Traffic Eng Lights Roads Bridges Other Public Works - General Government Sidewalks Parks CIP Trail Construction Library CIP Senior Center CIP Community & Econ Development CIP Other Public Works - Proprietary Funds Parking CIP Sewer Systems Water Distribution System Landfill CIP Airport CIP Storm Water CIP Internal Service CIP Enter $by Cost Center 650,000 7. Furnishings / Operating Equipment I Other Fixed Assets 8. Miscellaneous $ 718,750 9. ** Total Project Estimate Page 1 of 2 Project Title: Senior Center Boiler and Chiller Replacement Fund # B Old Activity # # Sources of Funding 1. Consultant Fees--Contingency, General Fund 2. FY2008 GO Bonds 3. 4, 5. ** Total Project Sources: $ 61,750 657,000 $ 718,750 C Recommended Implementation Schedule Start Winter 2007 March-08 July-08 Complete Spring 2008 June-08 October-08 Gessner estimate Design Chiller Boiler $440,000 $210.000 650,000.00 D Why is this project needed? Both systems installed in 1981 (End of full life), Compressor is short cycling and the boiler is inefficient and costly to operate and is at end of life cycle. E Is this project addressed by some written plan or the Comprehensive Plan? IC/Johnson County Senior Center Action Plan/Facilities Manaaement plan review bv Gessner Group. Inc. Mechanical Enaineers F Impact 1. Financial (Future maintenance costs and/or capital outlay costs) Lower maintenance and operational costs 2. Environmental: More effiecient units; less use of resources G Consequences, if not funded Property damage if boiler fails (without heat, sprinkler system and pipes will freeze). No cooling in Senior Center if compressor fails. Project approval: Department Head Signature Date Finance Director Date Date City Manager Funded or Unfunded: Fiscal Year Budgeted In: CIP PLAN Presented in: Budaet Amendments (Revisions) Amendment # Date Page 2 of 2 Department/Division: Project Title: Fund # CITY OF IOWA CITY CAPITAL IMPROVEMENTS PROGRAM PROJECT ESTIMATE FORM Senior Center Orig Est Date June 4, 2007 (per consultant letter) Senior Center Building Envelope Repair and Roof Replacement 2007 Old Activity # Description of Project: The project involves tuck pointing the exisitng masonry and masonry and stone replacement and reroofing both levels of the two roofs. A. Estimated Costs 1. In-house (Administration, Engineering, Surveying & Inspection) (411000) 2. Consultants (Administration, Engineering, Surveying & Inspection) (432060,432070,431111) 3. Legal Services (431070) 4. Land Acquisition and Appraisals (471010, 432050) 5. Utilities Relocation (445200) 6. Cost Center 417600 419200 421700 422800 423400 433500 434710 434720 434730 434740 441870 441880 442700 444300 458000 434730 510800 520300 530300 550200 560300 580200 419200 Cost Center TVDe for Construction EXD # 473010 Transit Gen Government Police CIP Fire CIP Animal Control CIP Traffic Eng Lights Roads Bridges Other Public Works - General Government Sidewalks Parks CIP Trail Construction Library CIP Senior Center CIP Community & Econ Development CIP Other Public Works - Proprietary Funds Parking CIP Sewer Systems Water Distribution System Landfill CIP Airport CIP Storm Water CIP Internal Service CIP 7. Furnishings / Operating Equipment / Other Fixed Assets 8. Miscellaneous 9. ** Total Project Estimate Page 1 of 2 Original Estimate: $ 4,600 31 ,000 (VJ Engineering) Enter $by Cost Center 115,000 $ 150,600 Project Title: Senior Center Building Envelope Repair and Roof Replacement 2007 Fund # Old Activity # B Sources of Funding 1. Consultant Fees--Contingency of General Fund 2. FY2008 GO Bonds 3. 4. 5. ** Total Project Sources: $ 31 ,000 119,600 $ 150,600 C Recommended Implementation Schedule Start Winter 2007 Complete Spring 2008 Design Acquisition Construction August-08 May-08 D Why is this project needed? Roof leaks and is causing internal damage; out of the warranty period. Roof was last replaced in 1987 (20 years old). E Is this project addressed by some written plan or the Comprehensive Plan? Iowa City/ Johnson Council Senior Center Action Plan from 2003 and facilities manaaement clan of 2000. Studv bv VJ Enaineerina 2005. F Impact 1. Financial (Future maintenance costs and/or capital outlay costs) In-house mainteance will decrease/ protect assets of Senior Center. In EnQineerinQ Consultant's opinion Sprina bids are more favorable than summer bids. 2. Environmental: G Consequences, if not funded Property damage and damage to structure Project approval: Department Head Signature Date Finance Director Date City Manager Date Funded or Unfunded: Fiscal Year Budgeted In: CIP PLAN Presented in: Budaet Amendments (Revisions) Amendment # Date Page 2 of 2 1 ~ i f~~~'t ~~...ga.~ -.. - ~~ ~ CITY OF IOWA CITY MEMORANDUM REVISED DATE: November 5, 2007 FROM: Mayor and City Council Marian K. Karr, City Clerk ~~~ TO: RE: Legislative Priorities You are scheduled to meet with area legislators on Monday, November 26, prior to your work session. For your review I have attached copies of the agendas for the past two years. In order to prepare an agenda staff has scheduled a work session item for November 5. Based on your discussion an agenda will be prepared for the November 26 meeting. Attachments: Joint meeting agenda November 28,2005 Joint meeting agenda November 13,2006 j ~ i ~~~~'t ,,~~aa.' -.:-- - CITY OF IOWA CITY~ MEMORANDUM DATE: / / .' / TO: Mayor and Cit Council FROM: Marian K. Karr,~ Clerk ~V- RE: Legislative prioritie\ \ ; You are scheduled to meet with area l~slators on Monday, Nov~er 25, priorto your work session. \ / \ / For your review I have attached copies of~e agendas for th4ast two years. In order to prepare an agenda staff has scheduled a wor~ session item or November 5. Based on your discussion an agenda will be prepared foX the Nove ber 25 meeting. \ Attachments: Joint meeting agenda November i.,8, 2 5 Joint meeting agenda November L\ 006 rt:OlPp JOINT MEETING CITY COUNCIL OF IOWA CITY AREA LEGISLATORS Monday,. Novr:mber 28f1005 ) 4.30-6.30 p.m. '-=-.. Emma Harvat Hall AGENDA 1. Updates . Values Fund, REAP, CAT Grants, Vision Iowa · Maintain TIF . Change the Road Use Tax Formula . Hotel/Motel tax . Uninsured Seeking Health Care . Manufactured Housing · Rental Units . Real Estate Transfer Tax . Public Improvements Bid Threshold . Preserve Home Rule . Property Tax Credits 2. New Legislation 3. Other Business S:legagenda05.doc I ~ -~= -~!t --~-- :t~~iti ~. --..m-i;. ~-- CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org rc(())~t City Council of Iowa City Meeting with Area ~egislators November 13, @6)S:OOPM Harvat Hall, City Hall, ME. Washington St. 1. Welcome and Introductions 2. Iowa State Housing Trust Fund appropriation 3. Maintain local control over cable franchising 4. Change in Iowa Code 562A.12 (wrongful retention oflandlord deposits) 5. Increase in hotel/motel tax to 9% 6. Vehicle tax on pick ups 7. Allow Home Rule for smoking in public places 8. Property tax credits / condos 9. Cultural Trust update 10. Franchise fees (allow cities to charge percentage of gross revenues) 11. Other Business 12. Adjournment 6:30 PM rn:J Marian Karr From: Dee Vanderhoef Sent: Wednesday, October 24, 2007 10:13 PM To: marian-karr@iowa-city.org Subject: League Priorities.doc Attachments: image001.jpg Hi Marian Please put these in tomorrows packet for Council. Thanks. Dee The fol 0 legislative Ion s w re h ugh g prces ,by a L agu ~t p cllE1111. The ioriti s were formal adopte . ~e' Iowa Leagu of Citil OW p\pte beL LEAGUE Qf CITIES 1) City Alternative Revenues: Allow cities the authority to implement alternative revenue choices that fit the specific needs of the city. These revenue alternatives include, but are not limited to, increasing the hotel/motel tax up to 9%; imposing and collecting gas and electric franchise fees and implementing a sales tax rebate for specifically defined economic development. 2) Infrastructure Funding: Support funding for transportation and water/wastewater infrastructure needs. The League supports the revenue approach as recommended by TIME-21 Interim Committee including increasing pick-up truck registration fees, statewide sales tax, and/or gas tax increase. The League also seeks to address water and wastewater infrastructure needs through additional state funding. 3) Economic Development Initiatives: Preserve or expand economic development initiatives available to cities at the state level through programs such as Vision Iowa, Great Places, and Community Attractions funding and to prevent any lO/25/2007 Page 2 of2 changes to tax increment financing that would impair its use as an economic development tool. 4) Pensions: Control public pension costs - limit any increased requirements imposed upon local governments relating to public pension cost, including state support of Municipal Fire and Police Retirement System (MFPRSI). 10/2512007 I ~ I ~~~~'t ~~"!!!!L;T"___ ............... ~ CITY OF IOWA CITY www,icgov.org .'i"P67 , CITY COUNCIL October 25, 2007 Ross Wilburn Mayor Karen Kubby, Executive Director Emma Goldman Clinic 227 N, Dubuque Street Iowa City, IA 52245 Regenia Bailey Mayor Pro Tem Connie Champion Amy Correia Bob Elliott Mike O'Donnell Dee Vanderhoef Dear Karen: As always, thank you for your payment in lieu of taxes for the Emma Goldman Clinic. The City appreciates your recognition of the services we provide. cc: City Council council@iowa-city.org 410 E, Washington Street Iowa City, IA 52240 Phone: (319) 356-5010 Fax: (319) 356-5009 I': j ~~~~'t -..:::..~..~;ri- ............... ~ CITY OF IOWA CITY www,icgov.org CITY COUNCIL Ross Wilburn Mayor Regenia Bailey Mayor Pro Tern Connie Champion Amy Correia Bob Elliott Mike O'Donnell Dee Vanderhoef counci l@iowa-city.org 410 E. Washington Street Iowa City, IA 52240 Phone: (319) 356-5010 I][] October 26, 2007 To Whom It May Concern: The concerns over rising energy prices and the environmental risks from global warming are challenging cities to look at all strategies to conserve energy and reduce the amount of carbon they contribute to the atmosphere. The Fairfield Museum of Renewable Energy is a useful resource for information on the practical technologies and steps that can be taken to reduce global warming. I applaud the initiative that the Fairfield Museum of Renewable Energy takes to promote awareness of renewable energy. W~ cc: City Council ,~ ! =~S_Ift... ~...~~ ""-"'..:. -~~, -- CITY OF IOWA CITY CITY OF IOWA CITY MEMORANDUM ULl Date: October 23, 2007 To: Jon Thomas, Assistant Landfill Superintendent Dave Elias, Wastewater Superintendent Rick Fosse, Public Works Director Dale Helling, Interim City Manager From: Jen Jordan, Recycling Coordinator Re: 1 st quarter waste reduction and recycling update, FY08 As requested. I am replacing my "recycling updates" with a quarterly report in order to share pertinent information regarding previous quarte(s activities. This will also provide a more consistent way to compare progress. This report covers July through September 2007. Educational events and outreach July/August Sept 5 Sept. 13 Sept 19 Sept 19 Rummage in the Ramp recycling infonnation booth at University of Iowa Energy Fair landfill/recycling booth at MidAmerican Utility Safety Fair compost tour for local commercial landscaping group compost booth at IC Fanners Market (with samples) Recycling . Rummage in the Ramp took place July 26 through August 4. This was a great partnership of several City divisions and 10 non-profit agencies; it was perceived by the community to be a great success and received generous press coverage. The project won the Iowa Recycling Association's Recycling Project of the Year award. A quick overview: o 250 people made donations o 800 people shopped at the event o 10 non-profits split the proceeds which totaled $4,090 o 60 people volunteered at the event (about 350 total hours) o 20 tons of items (500 cubic yards) were diverted from the Iowa City Landfill o 16 tons of items were sold during the two sales events (7 hours total) o 1 ton of material was recycled (including electronic waste) o 1.5 tons of leftover items were donated to local non-profItS o 1.5 tons of items (mostly couches and mattresses) was landfilled . The Landfill's mobile recycling containers continue to see increased use. Information about how to borrow the containers is now available in the City Manager's office. Six events used the containers this quarter. o Johnson County Fair o American w/ Disabilities Awards ceremony o Lone Tree Fall Festival o Regina Labor Day Festival o Iowa Women's Music Festival o Iowa Valley Habitat for Humanity construction site . The ECICOG comprehensive plan update is In progress, with the first two In series of meetings completed. The meetings convene a group of local government officials, waste haulers and solid waste and recycling professionals to update and fonnulate new goals for waste diversion and October 23, 2007 j' Page 2 programming. After the draft plan is complited, it will be brought to each City Council in the service area for approval and adOPtiOn'_1 . Staff has been working with the University of Iowa through a Recycling Task Force to expand recycling on campus. A waste sort and characterization is being planned on campus for November 15, America Recycles Day; ECICOG and landfill staff will be Involved. . Staff will be working with the Water Divisionl to initiate an educational campaign about bottled ~ater. This will primarily encourage the use of IoWa City's tap water and secondarily encourage recycling for those who choose to use bottled water. I . Staff is researching the potential for single-stream curb-side recycling to increase recycling rates. . Staff continues to receive questions from thl public about the expansion of recycling to include more multj..family housing. Refuse and landfill staff are researching this issue and encouraging citizens to use recycling drop-off sites. I . The use of city recycling drop-off sites is on the rise with the addition of the East Side Recycling Center and a container for cardboard at Ithe North Dodge HyVee site. The chart below (left) compares calendar years 2005 and 2006 wi~h January through September of 2007. (These numbers do not include City Carton Inc.'s privately owned and operated drop-off site.) , RecycHng drop-off ale usage 250 ~ 200 i 150 -- I 100 I I 50 0 2005 2006 2007 Curbside Recycling Comparison, 1st Quarter (FY06, FY07. FY08) 180 160 140 120 100 80 80 40 20 o July Aug Sept . Curbside recyCling rates for the first quartJr of FY08 remain relatively steady as compa;ed to the same time periods in FY06 and FY07; see ctart above (right). . We continue to see an increase in the amo nt of electronic waste recycled at the landfill. Between January 1 and June 30, 2007, 894 households used the facility to recycle about 38 tons of televisions, computers and related waste. I In the same time period last year, 694 households recycled 31 tons of e-waste. We expect these numbers to continue to rise. . Appliance and tire recycling has held relativ~IY steady over the last year. From January to June 30, 40.3 tons of tires and 227 tons of appliances (which includes scrap metal). East Side Recycling Center . Staff continues to work with Shive Hattery Engineers Architects to evolve the ESRC project; we hope. to have a groundbreaking event shortly aft~rl Earth Day in April 2008. . Three creek clean-up events were organized in conjunction with the Water Division in August to remove underbrush and pick up litter at the site. Students put in approximately 270 volunteer hours. . ReStore continues to see increased donatiO~s and sales. . Salvage Barn (currently located at the lan~iII) has undergone a major cleaning effort to ensure compliance with fire code. . October 23, 2007 Page 3 . Furniture Project (currently located at 4213 Sand Road) continues to work to balance donations with furniture placement in the community. They divert approximately one ton per month from the landfill. Compost . Several machines to screen compost were !tested at the landfill in June and July. Staff is currently researching pre-owned machines and working on a DNR grant to purchase a screener to facilitate the improvement of our final product, "Iowa City Community Compost." The naming contest held earlier this year was won by Eric Goers, assistant city attomey. . A student intern was hired to assist in composting operations at the landfill. . Staff is researching new yard waste bags to replace the current green bags which do not break down properly. . Education and outreach continues to focus on compost. Staff had a compost education booth at the Iowa City Farmers Market in September and plans to repeat this next year. . Staff made "sales calls" to several local landscaping businesses to share information about our compost. One of these contacts led to the organization of a tour at the compost facility at the landfill for a group of local commercial landscapers. . A two-semester food waste composting pilot project with the University of Iowa's Hillcrest Dining Service is just over half completed. In the fitst semester, 17 tons of food waste was collected by City Refuse staff and com posted with yardwaste at the landfill. Landfill staff nominated Holly Moriarty, one of four students who initiated this pilot project through a feasibility study for a Sustainable Systems engineering class, for the InnovCltive Solid Waste Management Award from the Iowa Society of Solid Waste Operators. Ms. Moriarty received the award in early October and the first 30 tons of completed compost was delivered October 18; both events were well-covered by the press. . A landfill permit amendment to compost more food waste is in progress. In addition to the amendment, the composting pad will be expanded and a leachate collection system implemented to adhere to DNR requirements. When this is complete, other institutional and commercial entities will be approached to divert food and other organic wastes. Household hazardous waste . The use of the permanent HHW facility at the landfill continues to see increased use. Between January 1 and June 30, 2007, 897 households used the facility to dispose of about 57 tons of materials compared to 707 households disposing of about 44 tons in the same time frame in 2006. . Ten mobile collection events have been held this year compared to three last year. Another is scheduled for November. Our primary goal with mobile collections is to educate citizens about the existence of the permanent collection facility. . Qualified small business (CESQG) use of the HHW facility is on the rise as well. Between January 1 and June 30, 2007, 31 businesses used t~e facility compared to 12 businesses in the same time frame in 2006. Mobile CESQG services are now offered. . Advertising and outreach continues to highlight the landfill's HHW facility. Landfill and recycling staff continues to expand our current services and research ways to reduce waste and increase recycling, reuse and composting in the community. We continue to form partnerships, plan events and educate citizens. Please let me know if you have questions or would like further information on any of the programs mentioned above. I can be reached at jennifer-jordan@iowa-citv.orq or in my office at 319-887-6160. City oflowa City, Iowa - Official Web Site ef''!!!:!'''!! cmaBm1mrll1lB J];J ......search ::l city services '::l organization chart ::l city code ') maps II News Good Morning! Friday, Oct. 26, 2007 410 East Washington Street, Iowa City, IA 52240 Ph: (319) 356-5000 News Releases Rummage in the Ramp wins state recycling award Thursday, October 25, 2007 - 4:28:00 PM Originating Department: Neigh. Services Contact Person: Jennifer Jordan or Marcia Klingaman Contact Number: 887-6160 or 356-5237 Iowa City's innovative "Rummage in the Ramp" project was named the "Recycling Project of the Year" by the Iowa Recycling Association at their ninth annual awards ceremony, held earlier this month at the Coralville Mariott Hotel and Conference Center. It was one of six state-wide awards granted for cutting-edge solid waste and recycling practices. The Rummage in the Ramp project was the brainchild of Jennifer Jordan, the City's Recycling Coordinator, whose goal was to reduce the volume of waste that occurs during end-of-the-year lease periods in July and August. Her idea was to divert tons of waste from the landfill by encouraging students and other Iowa City residents to donate, rather than dump, their still-usable furniture, bedding, household items and clothing to a giant garage sale in the Chauncey Swan Parking Ramp. Items were then offered for sale to the public at bargain prices, with proceeds donated to local nonprofits who helped staff the event. More than 800 people shopped at the two Rummage in the Ramp sales, including those who were looking for low-cost ways to furnish their homes, as well as bargain-hunters who couldn't pass up the terrific deals and unique items. In its first year, Rummage in the Ramp proved to be a phenomenal success. More than 3,000 pounds of electronics and small appliances; 2,000 pounds of clothes, shoes, and linens; 90 couches, loveseats or upholstered chairs; 50 straight-back chairs; 30 dressers; a collection of desks, dressers, outdoor furniture, bookcases, futons, and other miscellaneous furniture; and a half-ton of "miscellaneous items," including sporting and exercise equipment, baby items, and books, were collected and sold. In all, 20 tons - or 500 cubic yards - of items that normally would have ended up http://www . icgov .org/news.asp ?ID= 5766 City Resources . City Channel . Library Channel . News Releases . Senior Center TV Local Media .TV KCRG, KFXA 28, KGAN, KWKB, KWWL PATV Ch. 18 . Print Gazette, IC Press Citizen, Daily Iowan Des Moines Register . Radio KCJJ, KCRG, KHAK, KRUI, KSUI, KXIC, KZIA, WSUI, WMT . Cable Mediacom . Weather E-Services . Contact Us . Subscribe to City Info, (ICGOV2U) 10/26/2007 City oflowa City, Iowa - Official Web Site in the landfill were diverted and put to good use. More than $3,600 was raised from the sale, with the proceeds split among 10 non profits that assisted with the project. Nonprofits also received donations of items that did not sell. "It's fantastic!" Jordan said about winning the recycling award. "The event not only reduced waste going to the Iowa City Landfill, but also provided inexpensive items for local families and raised funds for local non-profit groups that worked so hard to make it a success. I hope to continue to build on these partnerships to have even more of an impact next year." Rummage in the Ramp was a collaborative effort by the City's Public Works, Planning and Community Development, Parking and Transit, and Doc Services Departments, as well as local nonprofits and members of the Iowa City community. The project was applauded locally for its innovative approach to an environmental and waste issue, and for the benefits it ultimately provided for the entire Iowa City community. "We are very pleased to present these awards which showcase the groups and individuals that exemplify the best of recycling in Iowa," said Erin Novak, President of the Iowa Recycling Association. Other award winners were: - Best School Recycling Program: University of Northern Iowa, Cedar Falls - Best Public Education Program: Iowa DNR Project A.W.A.R.E., Des Moines - Best Business Recycling Program: American Ordnance LLC, Iowa Army Ammunition Plant, Middletown - Murray J. Fox Recycling Innovation Award: Standard Golf Company, Cedar Falls - Best Local Government Recycling Program: City of Cedar Rapids The Iowa Recycling Association, founded in 1989, is dedicated to a healthy environment and a healthy economy by promoting recycling, waste reduction, reuse, composting, and sustainability. For more information, visit their website at www.iowarecycles.org Photo cutline: Teresa Kurtz (left), Executive Director of Iowa Recycling Association, and Erin Novak (right), President of the Association's Board of Directors, present Jennifer Jordan (second from left) and Marcia Klingaman with the "Recycling Project of the Year Award" for the City's Rummage in the Ramp project. Jordan is the City's Recycling Coordinator, and Klingaman is with the City's Neighborhood Services division. I 1 ~....:1'. -.1:"1: ~..~ '"&,:'tlf er~ "'.If eX Page 2 of2 home I services I business I calendar I news I jobs I departments City of Iowa City - 410 East Washington Street -Iowa City, IA 52240 Copyright@2001-2005 City of Iowa City. All Rights Reserved. Contact Website Manager Web Policies Email and other communication sent to the City of Iowa City are subject to the Iowa open records law. http://www . icgov. org/news .asp ?ID=5 7 66 loi26/2007 m:J Marian Karr From: Dee Vanderhoef Sent: Wednesday, October 31,20077:40 PM To: marian-karr@iowa-city.org Subject: FW: Federal Relations Update - Period ending October 26, 2007 From: National League of Cities [mailto:nlcmail@nlc.org] Sent: Friday, October 26,20075:15 PM To: Dee Vanderhoef Subject: Federal Relations Update - Period ending October 26, 2007 NATIONAL>LEAGUE OF CITIES www.n/c.tug FEDERAL RELATIONS UPDATE Period ending October 26, 2007 Senate Passes More Spending Bills Earlier this week, the Senate approved funding for the Departments of Labor, Health and Human Services, and Education by a veto proof margin of 75-19. The legislation, H.R. 3043, includes modest funding increases for education, low income heating assistance, workforce development, and Ryan-White HIV/AIDS programs, The House approved funding for these agencies in July. After a conference committee meets to reconcile differences, the legislation will be forwarded to the President for signature or veto. The President has threatened to veto both House and Senate bills because they appropriate more funding than he requested. (Neil Bomberg, gQmiJerg@nlc:;.Qrg, 202.626.3042) Last week, the Senate approved funding for the Departments of Commerce and Justice and various science- related agencies, including $660 million for the Community Oriented Policing Services (COPS) program, $112 million more than fiscal 2007, The House approved funding for these agencies in July and included $725 million for COPS. The Senate also approved this funding by a veto-proof margin of 75-19. After a conference committee meets to reconcile differences, the legislation will be forwarded to the President for signature or veto. The President has threatened to veto both House and Senate bills because they exceed his budget request, which included only $32 million for the COPS Program. A Government Accountability Office report estimated that past COPS funding contributed to a 1.3 percent decline in the overall crime rate and a 2.5 percent drop in violent crime from 1993 to 2000. (Carolyn Coleman, c:;QleillCln@nlq.org, 202.626.3023) Senate Introduces Climate Change Bill Last week, Sen, Joseph Lieberman (I-CT) and Sen. John Warner (R-VA) introduced climate change legislation to curb emissions of greenhouse gases thought to contribute to global warming. America's Climate Security Act, S. 2191, would cap emissions from the electric power, transportation and manufacturing sectors of the economy and would allow businesses to trade emissions allowances in order to meet the cap. The bill also would limit emissions from covered sources at 1990 levels by 2015 and would require them to be 65 percent below 1990 levels by 2050. Additionally, the bill would establish a Carbon Market Efficiency Board, modeled after the Federal Reserve, to manage the carbon trading market if the price of emissions credits exceeded expectations, The Subcommittee of the Senate Environment and Public Works Committee that Sen. Lieberman Chairs held a hearing on the bill this week and will mark it up next week. (Carolyn Berndt, iJerOclt@olc;.Qrg, 202.626.3101) 11/1/2007 Page 2 of3 Mortgage Reform and Anti-Predatory Lending Act Introduced House Financial Services Committee Chair Barney Frank (D-MA), along with North Carolina Representatives Brad Miller (D) and Mel Watt (0) introduced long-anticipated legislation to tighten regulation of the mortgage industry and to increase consumer protections in mortgage transactions, H.R. 3915, the Mortgage Reform and Anti-Predatory Lending Act of 2007. The bill would establish a minimum standard for all mortgages: Lenders would have to make a determination that borrowers have a reasonable ability to repay the loan. Also, the bill would bar financial incentives for mortgage originators based on the type of loan the borrower takes out and would require originators and brokers to be licensed under state or federal law. The bill also would establish liability for mortgage securitizers, who package loans into securities for sale in the secondary market. As expected, the lending industry has reservations about the bill. Chairman Frank hopes to pass the bill in the House before the Thanksgiving recess. (Michael Wallace, wClllqce@nlc.org, 202.626.3025) House and Senate Pass Temporary Internet Tax Moratorium Bills On Oct. 25, the Senate approved a bill to extend the ban on state and local governments' ability to tax Internet access for another seven years, three years more than the four-year extension approved by the House last week. The current moratorium is scheduled to expire on Nov. 1. HR. 3678, the Internet Tax Freedom Act Amendments Act of 2007, which was introduced by Rep. John Conyers (D-MI), Chairman of the House Judiciary Committee, originally extended the moratorium to 2011. The Senate version of H.R. 3678 provides for a 2014 expiration date. The bills, as approved by both the Senate and the House, clarify the definition of Internet access and maintain the grandfather provisions that protect state and local taxes imposed on Internet access prior to 1998, NLC, along with other state and local government groups, have endorsed the temporary ban as an alternative to proposed legislation that would make the Internet tax moratorium permanent. We will continue to lobby Congress for the shortest extension possible. (Christina Fletcher Loftus, IQftLJs@nlc:;_.Qrg, 202.626,3173) House Effort to Override Veto Fails; New SCHIP Bill Adopted The House failed to generate the votes to override the President's veto of the State Children's Health Insurance Program (SCHIP) Bill. The vote (273-156) was 13 votes shy of the two-thirds majority needed for an override. In an effort to attract more votes for the bill, the vetoed SCHIP bill, a bipartisan compromise agreement, was revised to address three major areas of concern for Republicans who voted against the original compromise agreement. First, the revised bill expressly prohibits middle income families from participating in SCHIP. Second, it includes financial penalties to states that enroll illegal immigrants, and third, it limits adult coverage to pregnant women only. On Oct. 25, the revised bill passed the House 264-142, still 13 votes shy of the number needed to override a veto. This bill now moves to the Senate, which is expected to pass it in the next few days. The President has threatened to veto the revised bill, as well. (Neil Bomberg, QQrnbem@nlc:~Qrg, 202.626.3042) Senate Banking Committee Approves Terrorism Risk Insurance Extension Last week, the Senate Banking, Housing and Urban Affairs Committee approved The Terrorism Risk Insurance Program Reauthorization Act of 2007. The Senate Committee's action follows House passage last month of a companion bill renewing the Terrorism Risk Insurance Act (TRIA), which is set to expire at the end of this year. Congress first passed TRIA in 2002 following the September 11 th terrorist attacks to provide insurance coverage for terrorism events, which private policies widely exclude from coverage. While the House version of the bill calls for a 15-year extension of the federal terrorism insurance act, the Senate bill provides for only a seven-year extension. Both the House and Senate bills would extend coverage to domestic, as well as foreign, acts of terrorism. Different from the House bill, the Senate bill would not expand the program to require insurers to offer nuclear, biological, chemical, and radiological attacks. The Senate version keeps the current $100 million trigger for coverage, unlike the House bill, which reduces the threshold triggering coverage from $100 to $50 million. The Senate has not yet scheduled a vote on the bill by the full Chamber. (Christina Fletcher Loftus, IQftlJs@nlc::,qrg, 202.626.3173) Senate Committee Approves Flood Insurance Reauthorization Bill Last week, a Senate Committee passed legislation to reauthorize the nation's flood insurance program through 11/1/2007 Page 3 of3 2013. The House passed similar legislation last month. Following the record claims resulting from Hurricanes Katrina, Rita, and Wilma in 2005, the program had to borrow from the federal Treasury, leaving the program with more than $17.5 billion in debt. The Committee's version of the legislation is consistent with the House efforts to restore the program's financial solvency by forgiving the borrowed debt. Both versions of the bill phase out subsidized rates on commercial properties, vacation homes, and second homes built before 1974 and increase the amount the Federal Emergency Management Agency (FEMA) could raise policy rates in any given year from 10 percent to 15 percent. Both bills require FEMA to review the nation's flood maps and provide more money for updates. In a key difference between the two bills, the Senate rejected the wind-damage protection provision adopted by the House. The lack of the wind-damage protection remains a contentious issue in the Senate, raising objections from Senators from the Gulf Coast region, who argued that, without the coverage, homeowners will not have enough security. Other Senators, the White House, and the insurance industry oppose the additional coverage because it would displace insurance already provided by the private market. This issue and the need to find budget off-sets to pay for the debt forgiven make reauthorization of the program in 2007 unlikely. (Christina Fletcher Loftus, loftus@nlc.Qrg, 202.626,3173) House Passes Rail Safety Legislation Last week, the House passed H.R. 2095, the Federal Rail Safety Improvement Act of 2007, by a vote of 377-38. The measure would almost double the number of rail safety inspection and enforcement personnel; would require that employees have at least 10 hours off per day and prohibit work shifts longer than 12 consecutive hours; and would impose restrictions on "limbo time," such as when workers travel to a point of release after their shift ends. The bill also would authorize a total of $1.1 billion through fiscal year 2011 for the Federal Railroad Safety Administration, whose last reauthorization expired in 1998. The House also adopted several amendments to the bill. An amendment sponsored by Rep. James Oberstar (D- MN), chair of the House Transportation and Infrastructure Committee, would require the rail agency to issue new safety regulations for bridges that have railroad tracks on them. An amendment sponsored by Rep. Frank Pallone, Jr. (D-NJ), would prevent the Surface Transportation Board from pre-empting local or state environmental laws on solid-waste transfer facilities. (Carolyn Berndt, perndt@nlc;.Qrg, 202.626.3101) Senate Debates Amtrak Reauthorization This week, the Senate continued debate on S. 294, the Passenger Rail Investment and Improvement Act of 2007 (PRIIA), that would reauthorize Amtrak and provide $11.4 billion for the rail system over the next six years. PRIIA's co-sponsors are Sen. Frank Lautenberg (D-NJ) and Sen, Trent Lott (R-MS). During the debate, the Senate defeated Sen. John Sununu's (R-NH) amendment to cut funding for any Amtrak route requiring a federal subsidy of at least $200 or more per passenger and would have lowered the subsidy threshold by $25 each year until it reached $100 per passenger. The amendment, which NLC opposed, would have negatively impacted the long-distance rail network through the possible elimination of several routes. Next week when debate continues, the Senate will consider an amendment offered by Sen. Wayne Allard (R-CO) that would preserve the current statutory requirement that Amtrak become financially self-sufficient. S, 294 would eliminate that requirement. NLC opposes the amendment for the same reasons that Sen. Lautenberg does: No country in the world has been able to successfully operate a national passenger rail service without government subsidies. (Carolyn Berndt,bj)rndt@nlc;.org, 202.626.3101) Vnsldpsc;ripe 11/1/2007 Come and learn what the Johnson County web site has to offer in one of three scheduled presentations during the first ever "Online Showcase" event. .: :~~~:~>;..~A". . . A .."'\"~};~ ; ,. .... ". ,# . ..... PRESENTATION SCHEDULE Session 1 1 Session 2 Session 3 .. General Overview of www.johnson-county.com County Assessor - Beacon Appraisal System City Assessor - Vanguard Appraisal System Information Services GIS Online Mapping & E-mail Subscription Service Recorder's Office - Real Estate Documents Treasurer's Office - Tax Lookup Auditor's Office - Polling Site Lookup Register online at www.johnson-county.com/showcase or call (319) 356-6080 SEATING IS LIMITED! For more information contact Bye-mail: gismailbox@co.johnson.ia.us By phone: Information Services (319) 356-6080 mJ Marian Karr From: Abigail Volland [abbie14@gmail.com] Sent: Tuesday, October 30, 2007 1 :39 PM To: Marian Karr Cc: Szeluga, Bridget K Subject: For City Council Packet - THANKS! On behalf of the University oflowa Speaker of the Senate, Bridget Szeluga, I would like to invite you to an University ofIowa Senate Session. The session will be held on Tuesday, November 13th with roll call at 6:45pm. The session will take place at the Pappa John Colloquium room W401. There is time for comment at the beginning of the session and Bridget has asked that you talk about your roll in Iowa City as a locally elected official and how students can get involved. Please RSVP to Bridget at bridget- szel.JJga@:uiQwii,edlJ if you plan to attend. Thank you. Abbie Volland University of Iowa Student Government City Council Liaison 10/30/2007 ~ Marian Karr From: Sent: To: Subject: Tom Walz [thomas-walz@uiowa.edu] Thursday, October 25, 2007 4:56 PM Council Invitation to Sneak Preview of Video Documentary on the Life of Bill Sackter Dear Council, On behalf of the Board of Directors of the Extend the Dream Foundation I would like to invite you to a "sneak preview" of the video documentary "A Friend Indeed - the BIll Sackter Story". The event will be held in conjunction with the Annual Meeting of the board on Tuesday,Nov 13th, from 7:30-9:00 PM at Uptown Bill's small Mall. This 90 minute documentary was produced by Lane Wyrick, a local Emmy Award winning documentarian. The music was composed by Peter Bloesch, also of Iowa City and recorded by the Seattle Chamber group of the Seattle Symphony. The video powerfully shows the basis for Bill's eventual celebrity and gives a strong picture of the role of the Iowa City community in allowing the mentally challenged Bill to realize his full potential. Sincerely, Thomas Walz, Executive Director and Alan Young, Board Chair 1 ~ MINUTES CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE OCTOBER 1, 2007 CITY HALL, LOBBY CONFERENCE ROOM APPPROVED Members Present: Regenia Bailey, Connie Champion, Bob Elliott Members Absent: none Staff Present: Wendy Ford, Jeff Davidson. Others Present: Michael Heinrich and Kelly Durian, Iowa City Ambulatory Surgical Center, Gary Sanders. RECOMMENDATIONS TO CITY COUNCIL Elliott moved to support the application for Tax Increment Financing from Iowa City Ambulatory Surgical Center, Bailey seconded. Motion failed, 2-1 (Bailey and Champion against). CALL MEETING TO ORDER Chairperson Regenia Bailey called the meeting to order at 8:30 AM. IOWA CITY AMBULATORY SURGICAL CENTER, TAX INCREMENT FINANCING APPLICATION Ford provided a review of points about the Agreement that had been called in to question just previous to and during the meeting of September 13, 2007. 1) Dates. The applicant had requested date changes that would have resulted in delaying rebates by a full year. Upon explanation about what changing the dates would do to the rebate schedule, they were fine with the original date of certifying completion on May 1, 2009. 2) Defaults and Remedies in Article X, Section 10.1, Applicant desired to delete clause (e), which defined one of the "default events" to include the event that the holder of any mortgage on the development property or any improvements thereon, or any portion thereof, commences foreclosure proceedings as a result of any default under the applicable mortgage documents. City attorney disagreed with their desire and said (e) shall remain. Upon discussion with applicant, they were agreeable. In Section 10.2 Remedies on Default, applicant desired to strike (e) which says the city shall be entitled to recover from the developer, and the developer shall repay to the city an amount equal to the most recent economic development grant made as a remedy to default. City attorney disagreed with their desire saying this a clawback provision that acts a penalty for failure to meet economic development goals throughout the period of the contract. Upon discussion with applicant, they were agreeable. 3) Article III, Section 3.1. Regarding language about the jobs in the application and definition of average vs minimum number and wages. Applicant had stated in their application that they would employ 20 people at a minimum wage of $20 per hour. Upon closer review, applicant restates that they will employ 17 FTEs at a minimum of $21 per hour or and 27 at an average of $21,65, not including the Executive Director or the physician's salaries. 4) Article III, Section 3.2. Discussion with the architects brought to light two problems with Section 3.2; 1) that health care facilities have more difficulty achieving LEED points due to the higher standards of air quality and sterility that require higher energy use. This fact has been recognized by the U.S. Green Building Council who has initiated the development of LEED standards for health care facilities, but have not yet implemented the standards; and 2) that it is virtually impossible to obtain LEED certification upon completion of the building because the certification process can take months after the completion of a building. A workable solution could be to change the Agreement that the developer shall build the building to attain the necessary points and pursue LEED certification upon completion. The applicant has indicated that instead of LEED, they would like to attain another energy efficiency standard, such as one offered by Mid American Energy. Economic Development Committee October 1, 2007 Page 2 Bailey asked about possibility of the applicant delivering low income care. She noted that she wanted to see a higher benefit to the community and that perhaps that could come in the form of the expertise of the developer - surgical services for people with low income. Champion inquired about the occupancy rate of operating rooms. She noted she was supportive at first when she felt this project would keep the hospital from expanding into the Northside neighborhood, but said she now feels differently because they would be a for profit entity, not a non-profit. Her other concern was that the new facility would take jobs away from Mercy. Heinrich said the center would be owned 70% by Mercy and 30% by the physicians. Regarding operating room occupancy, he noted Mercy will have occupancy problems by 2010, and would have to do something by then to expand, either at the hospital or with a new facility, He noted that the center will be an excellent physician recruiting tool for the community and that this type of business does not exist in Iowa City and does in many other communities. Further, he stated that one of their toughest business decisions involved going from non-profit to a for- profit entity and thus, having to pay property tax, The group noted early in its planning that TIF might be a way of mitigating some of that change, especially since they desired to locate in the Northgate Corporate Park, a designated Urban Renewal Area. Elliott asked if they needed to expand their surgery space. Heinrich confirmed they do, saying outpatient surgeries are on the increase. Often times these outpatient procedures get bumped off schedules because the longer, more involved operations take longer than expected. Elliott asked of the new jobs, how many will be coming from Mercy. Heinrich noted there are no plans to reduce the number of FTEs in the surgical unit at Mercy. Bailey referenced the chart distributed by Heinrich and Durian and noted the difference between the Agreement, which stated they would employ 20 FTEs at $20 per hour minimum, and the new information showing only FTEs making $20 or higher. Bailey noted that the average of the jobs is $20/hr, not the minimum, which would be preferred. Durian concurred noting 27 FTEs will average $21.65 per hour, not including the Executive Director or the physician's salaries. He also noted the benefits are competitive and the same as Mercy. Bailey asked where discussion of low income care went. Heinrich explained that the center will extend Mercy's policy that serves people of low income. Financial assistance cases are done in house, as opposed to follow up on insured patients, which is outsourced. Heinrich said they were very comfortable putting in the agreement that the facility would provide the same services for low income folks that the hospital does. Bailey pressed on how to quantify that in order to hold them accountable for it. Heinrich said many surgery centers choose not to put in policies like this, and will even go so far as to "cherry pick" their patients, The Iowa City Area Surgical Center group felt strongly that they would be an extension of Mercy and provide charitable care with the same policy. Champion suggested because Mercy is a non-profit, and owns 70%, she would be willing to go with a 70% rebate. Bailey said she wanted the more in terms of community benefit; she likes the project, says it is a good economic development driver, but is not sure we need to incent it because it is happening anyway. Elliott said he would be in favor of the TIF, but not at the 100% level. He added the upside is that the project adds to the tax base. Public comments. Gary Sanders complimented Mercy's great work, but said that the project would happen regardless of TIF, and thus, doesn't merit it. He said the City should save tax rebating for new companies or companies that wouldn't expand without it. He said it would be the wrong message to the average person. Bailey asked for further discussion. Elliott said he was surprised that it was going to be a for-profit entity. He would like to see an encouragement for the new tax paying entity and doesn't like the level of the proposed TIF. He would rather have a smaller percentage. He noted again that he likes the non-profit going for profit and paying taxes, and would favor it. Champion said she would not support it because it Economic Development Committee October 1, 2007 Page 3 will happen anyway, Bailey said she is glad it is happening, but does not feel it needs incentives, and needs to show additional community benefit. Elliott moved to support the application for Tax Increment Financing from Iowa City Ambulatory Surgical Center, Bailey seconded to move it forward. Motion failed, 2-1 (Bailey and Champion against). Staff time. No report. Committee time. No report. Adjourn. Motion and second by Elliott and Champion to adjourn. Motion carried. Next meeting, Oct. 9,2007, Annual report from ICAD Committee Economic Development October 1, 2007 Page 4 Economic Development Committee Attendance Record 2007 Counc Name Term 1/23 2/09 2/20 2/27 3/06 3/12 4/06 4/12 5/29 5/31 6/21 7/10 7/24 9/13 10/1 Expires Regenia 01/02/08 X X X X X X X X X X X X X X X Bailey Bob Elliott 01/02/08 X X X X X X X X X X X X X X X Connie 01/02/08 X X X X X X X X X OlE X X X X X Champion Key: X = Present o = Absent OlE = Absent/Excused Absent/Excused Page 1 of 1 Marian Karr From: Jo Hogarty Uhogarty@co.johnson.ia.us] Sent: Monday, November 05,20078:56 AM To: Council Subject: Health and Human Services Groundbreaking Event - Thursday, November 8th - 3:00 p.m. Mayor and Council Members, Rod and Sally would like to invite you to attend the new Health and Human Services ground breaking event this Thursday, November 8th at 3:00 p.m. Location will be across the street on the lot where the building will be constructed. J@ 11/5/2007 I ~;;;~ I MINUTES CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE OCTOBER 25, 2007 CITY HALL, LOBBY CONFERENCE ROOM Preliminary Members Present: Regenia Bailey, Connie Champion, Bob Elliott Members Absent: None Staff Present: Jeff Davidson, Tracy Hightshoe Others Present: Kelly Durian, Karen Kubby, Nancy Quelhorst, Irvin Pfab, Gregg Hennigan, GiGi Wood RECOMMENDATIONS TO CITY COUNCIL Elliott moved to support the application for Tax Increment Financing from Iowa City Ambulatory Surgical Center. Champion seconded. Motion failed, 1-2 (Champion and Bailey opposed). CALL MEETING TO ORDER Chairperson Regenia Bailey called the meeting to order at 8:30 AM. CONSIDER APPROVAL OF OCTOBER 1, 2007 ECONOMIC DEVELOPMENT COMMITTEE MEETING MINUTES Davidson pointed out one correction which was needed; the word "may" changed to "many". With this revision, it was moved by Champion and seconded by Elliott to approve. The motion carried unanimously. DISCUSSION/ACTION ON IOWA CITY AMBULATORY SURGICAL CENTER TAX INCREMENT FINANCING REQUEST Durian stated that the charity care issue is something they might be able to work with. Durian asked if the Economic Development Committee wished to state specifically what would be required, and he could take that back to his board. Bailey asked for further explanation of the MidAmerican Energy standards in lieu of LEED certification. Durian responded that a baseline energy level was calculated and then strategies were determined for achieving a 5% savings. Champion stated that she had not changed her mind and that she did not think the medical care provided by the proposed ambulatory surgical center would be superior to medical care provided by Mercy Hospital. Champion stated she was concerned about the profit motivation and the impact on medical care due to investor expectations. In response to a question, Durian stated that Mercy Hospital's percentage of ownership could eventually be as low as 51 %. Champion noted that other medical facilities have not asked for TIF funding. Elliott asked for further explanation of how energy savings calculations were made. Durian stated that an engineering firm would develop a baseline energy usage estimate, and then develop strategies for achieving a 5% or 10% energy savings and the associated expense. Bailey stated it would require a high level of charitable care to be provided for her to change her vote. Bailey stated the MidAmerican Energy standards were important, but they did not appear to be as high of a standard as LEED certification. Bailey asked if there were any public comments. Nancy Quelhorst asked if there were standards for when TIF funding is acceptable to request. Bailey stated it was a discretionary process. Champion stated there are standards which are used but they are not set in policy. Champion stated this TIF request would impact the City's ability to fund Fire Station 4, which was a priority for her. Bailey noted that Fire Station 4 would benefit the proposed ambulatory surgery center. Karen Kubby stated the proposed ambulatory surgical center would be successful with or without TIF funding. Kubby noted that ACT had gone on record as supporting the construction of Fire Station 4. Kubby stated there would be lost opportunities from using TIF funding for the Iowa City Ambulatory Economic Development Committee October 25, 2007 Page 2 Surgical Center. Kubby stated it was the responsibility of the Economic Development Committee to convince the remainder of the City Council that this was not the appropriate use of TIF funds. Davidson explained that the applicant would still be able to request that the City Council address the TIF request again, regardless of the Economic Development Committee's recommendation. Elliott stated he disagreed with Champion. Elliott stated he would not typically favor a project for TIF funding that was going to be constructed anyway. Elliott stated he favors this project by a slight margin, but he would prefer $200,000-$300,000 instead of the requested TIF amount. Elliott stated he likes the idea of encouraging not-for-profit entities to become property-tax-paying entities. Bailey stated she supported the project and hoped it succeeded without public funding. It was moved by Elliott and seconded by Champion to approve the application for Tax Increment Financing from Iowa City Ambulatory Surgical Center. The motion failed, 1-2 with Champion and Bailey voting no. Elliott stated he liked the project and hoped it would succeed. Bailey concurred. STAFF TIME Hightshoe stated that underwriting guidelines for CDBG funds would be coming to the Economic Development Committee for their consideration. Hightshoe noted that other places have standards for when TIF funds may be used, but the use of such standards is a discretionary matter. COMMITTEE TIME Champion stated she did not want standards governing when TIF funds can be used; she felt it was more appropriate to keep the process discretionary. Elliott stated he might favor some TIF standards. Davidson stated this matter had been discussed several times and that because requests for TIF funds are all different, the determination had been to keep the process discretionary. Champion stated that community need was important. Bailey stated that TIF should be used to make happen what otherwise would not occur. Bailey stated she felt this was the community's expectation. Kubby asked if guidelines developed earlier by the Economic Development Committee were followed. Davidson stated they were followed as part of the discretionary evaluation process. ADJOURNMENT It was moved by Champion and seconded by Elliott to adjourn, The motion carried unanimously, Bailey declared the meeting adjourned at 10:00 AM, s/pcd/minules/ecodev/10-25-07 ED.doc Committee Economic Development October 25, 2007 Page 3 Council Economic Development Committee Attendance Record 2007 Name Term 1/23 2109 2/20 2/27 3/06 3/12 4/06 4/12 5/29 5/31 6/21 7/10 7/24 9/13 10/1 10/9 1 0/25 Expires Regenia 01/02/08 X X X X X X X X X X X X X X X X X Bailey Bob 01/02/08 X X X X X X X X X X X X X X X X X Elliott Connie 01/02/08 X X X X X X X X X OlE X X X X X OlE X Champion Key: X = Present o = Absent OlE = Absent/Excused Absent/Excused l1-Ul-UI IP16 MINUTES CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE OCTOBER 9, 2007 CITY HALL, LOBBY CONFERENCE ROOM PRELIMINARY Members Present: Regenia Bailey, Bob Elliott Members Absent: Connie Champion Staff Present: Wendy Ford, Jeff Davidson, Dale Helling Others Present: Joe Raso, Mark Nolte, Craig Gustaveson CALL MEETING TO ORDER Chairperson Regenia Bailey called the meeting to order at 8:30 AM. APPROVAL OF MINUTES OF SEPTEMBER 13, 2007 Elliot moved, Bailey seconded that the minutes of the Sept. 13, 2007 Economic Development Committee be approved. Motion carried. ANNUAL REPORT FROM IOWA CITY AREA DEVELOPMENT GROUP Joe Raso distributed several pieces of information including the ICAD Group Annual and Multi-Year Reports entitled Measure of Progress - Strategic Investment for Strategic Results; a Progress Report prepared by the Economic Strategy Center which provides broad based metrics on number of jobs, earnings, deposits, investments and projects as it relates to the work ICAD has done; and a report on services provided to the city according to the Memorandum of Understanding between ICAD Group and the City of Iowa City. The annual report highlights some FY 2007 results, such as creating 1,067 new jobs with an annual payroll of $36 million. During the year, they recruited four new companies including KemPharm, Cole's Quality Foods, Acciona and Prep Sports Online. They also assisted five existing businesses to expand including Alpla, Whirlpool, P & G/Duke, Plastic Products and LMS America. The multi-year report for 2002-2006, is the first of its kind for ICAD and is important because it shows how the recently completed investment campaign is performing for its investors. Notable highlights in the report include that ICAD Group is responsible for creating 5,015 new jobs with an annual payroll of $150 million and for helping to retain 831 jobs for the period between 2002 and 2006. Mark Nolte talked about the highlights of another document (provided in the packet) called the Business Climate Report by Blane/Canada. This report provides standardized reporting of economic development information for communities of similar size and thus, a set of metrics which we can use to compare with comparable communities. Local information in the Business Climate Report was gleaned from data gathered from 25 Synchronist Business Information System Interviews conducted in 2007. The report includes information on business growth and expansion, community weakness, workforce needs, community strengths, and an assessment of value, growth risk and satisfaction of Iowa City companies. An example of information from the business growth section include that 67% of the companies interviewed have increasing employment needs, as compared to 44% of similar communities in the national data set. From the community weakness section there were negative comments about transportation, including two specifically related to the price and the number of flights from the Eastern Iowa Airport. Of particular note in the workforce section of the report was the extremely high quality workforce we have. Iowa City scored 5,9 out of 7, while national data scores 4,7. Finally, Raso distributed a report of Entrepreneurial Companies Assisted by ICAD Group in FY2007, which included (among others) Bochner Chocolates, Yeager Enterprises, Bagolitas, Ecolotree and Asoyia. STAFF TIME. No report. COMMITTEE TIME. No report. Economic Development Committee October 1, 2007 Page 2 ADJOURNMENT. Motion and second by Elliott and Bailey to adjourn. Motion carried. Economic Development Committee October 1, 2007 Page 3 Council Economic Development Committee Attendance Record 2007 Name Term 1/23 2/09 2/20 2/27 3/06 3/12 4/06 4/12 5/29 5/31 6/21 7/10 7/24 9/13 10/1 Expires Regenia 01/02/08 X X X X X X X X X X X X X X X Bailey Bob Elliott 01/02/08 X X X X X X X X X X X X X X X Connie 01/02/08 X X X X X X X X X OlE X X X X X Champion Key: X = Present o = Absent OlE = AbsenUExcused AbsenUExcused MINUTES IOWA CITY HUMAN RIGHTS COMMISSION TUESDAY, October 23, 2007 LOBBY CONFERENCE ROOM, CITY HALL DRAFT u;r Members Present: Beverly Witwer, Newman Abuissa, Eric Kusiak, Florence Ejiwale, Kate Karacay, Joy Kross. Staff Present: Stefanie Bowers. Call to Order Witwer called the meeting to order at 7:03 p.m. Recommendations to Council (Become effective only after separate Council action) None. Consideration of the Minutes of the September 25, 2007 meeting MOTION: Abuissa moved to accept the minutes and Karacay seconded. The motion passed on a vote of 6-0. Commission meeting dates for November and December The Commission voted to not hold a November meeting. The Commission also voted to hold their December meeting on the 11th. Amicus Brief Kusiak reported on an amicus brief in support of legal marriage for all in Iowa. Kusiak will provide more information at the next meeting. Where to locate services in Johnson County The Commission will work on this project over the next few months. Building an Inclusive Community Witwer reported on the ceremony held on the 17th. One Community One Book Johnson County Reads Bowers reminded Commissioners that author Timothy B. Tyson will visit Iowa City and read selections from his book on October 26th at 7 p.m. at the Pomerantz Center. Public Education Rights of International Families Newman expressed hope in having the brochure translated within the next few months and Kusiak is currently getting the brochure translated in Spanish. Human Rights Breakfast Commissioners are to arrive no later than 7 a.m. and wear their name tags. Witwer will host the Breakfast and Baird will introduce Alfred Ramirez, Director of Diversity Focus. Building Blocks The Commission will split into two groups, one group will volunteer on November 7th and the other group will volunteer on November 8th. Film Series Commissioners will work with Aids Project for Women & Children-Uganda to Commemorate World AIDS Day, Events will be scheduled for December 1st. Reports of Commissioners Witwer reported on the new services now offered by the School District. Adjournment There being no further business before the Commission, the meeting was adjourned at 8:07 p.m. Board or Commission: Human Rights ATTENDANCE RECORD YEAR 2007 TERM NAME EXP. 1/23 2/27 3/27 4/24 5/22 6/26 7/24 8/21 9/25 10/23 11/27 12/25 Bev Witwer 1/1/08 X OlE X NM X X X X X X Sara Baird 1/1/08 X X X NM X X X X X OlE Scott King 1/1/08 OlE X X NM X OlE X X X OlE Martha 1/1/09 X OlE X NM X X X X X OlE Lubaroff Kate Karacay 1/1/09 X X X NM OlE OlE X X OlE X Florence 1/1/09 --- --- --- --- --- X X X OlE X Ejiwale Joy Kross 1/1/10 X X X NM X X OlE X OlE X Newman 1/1/10 --- --- --- --- --- n_ --- OlE X X Abuissa Eric Kusiak 1/1/10 --- --- --- --- --- --- --- --- X X (Meeting Date) KEY: x = Present o = Absent OlE = AbsentlExcused NM = No meeting --- = Not a Member NMNQ - No meeting, no quorum MINUTES DRAFT rnr: Youth Advisory Commission October 22, 2007 Lobby Conference Room, City Hall Members Present: Members Absent: Others Present: Bleam, Green, Keranen, Nelson, Weeks Segar City Clerk Karr, UIjournalism student Call to Order: Meeting was called to order at 7:00PM Introductions: All present introduced themselves to a Uljournalism student observing the meeting. Approve Minutes: Motioned by Bleam, seconded by Nelson. Approved 5-0. Report from Web site Subcommittee: Nelson requested that members update their biographies for the website. Nelson noted that the calendar had received its first event submission for the calendar. Report from Grant Pr02rammin2 Subcommittee: Nelson reported that he posted advertisements on Facebook for the Youth Empowerment Grant. Keranen and Green reported that they had problems posting ads. No applications had been received for the Youth Empowerment Grants. Karr suggested that members target specific community groups focused on service and projects. Examples discussed include UA Y, classes that require service learning hours, and boy scouts working on their Eagle badge. Announcements/Invitations: Keranen presented an invitation from Mayor Wilburn. The PAR Group requested that a commissioner attend an input session for the City Manager search. The meeting will gather input on the background desired and the issues that the city manager would need to address. Nelson will attend the meeting on November 8 at 9:15AM. Vacancies: Two positions for ages 18 through 21 and one position for ages 15 through 17 are currently accepting applications. One of the 18 through 21 positions is effective immediately, while two begin on January 1,2008. The announcements will be mailed to high school principals. Karr noted that applicants must be Iowa City residents, Fundin!! Request for Fiscal Year 2009: The fiscal year 2009 budget was discussed. The following funds were tentatively selected: . Summer of the Arts Global Village: $500 Youth Advisory Commission October 22, 2007 Page 2 . Website and Advertising: . Youth Empowerment Grant: $500 $2000 Since the web site has been built and no major additions were foreseen, the website expenses were predicted to be much lower. However, the commission decided that advertising would become more important in informing the public of the programs, website, and events. The Youth Empowerment Grant budget was set at $2000, enabling the funding of four projects. This is based on the growth predicted as the project matures. Meetin2 Schedule: The next meeting was set on November 6 at 5:30PM. Another meeting was set on December 3 at 7:00PM. Adjournment: Adjourned at 7:52PM, Motioned by Keranen, seconded by Bleam. Approved 5-0. Minutes prepared by Nelson. DRAFT YOUTH ADVISORY COMMISSION ATTENDANCE RECORD YEAR 2007 (Meeting Date) 10/22 9/24 8/22 7/25 7/18 5/30 4/25 3/21 2/21 X 1/17 X TERM EXP. 12/31/07 X X o X X X X X X X X X OlE X X 12/31/07 NAME Audrey Keranen Sarah Ziegenhorn Un Weeks X X X X OlE X OlE X X X 12/31/08 OlE X X X X X X OlE X X 12/31/08 David Segar X o X o X OlE OlE X OlE X 12/31/07 Malson Bleam Jacqueline Stubbers OlE OlE X OlE OlE X X 12/31/07 X X X X X X X OlE X X X X 12/31/08 12/31/09 Michae Nelson Hannah Green X = Present o = Absent OlE = Absent/Excused NM = No meeting = Not a Member KEY POLICE CITIZENS REVIEW BOARD MINUTES - pctober 16, 2007 DRAFT I][ CALL TO ORDER: Chair Michael Larson called the meeting to order at 5:30 p.m. MEMBERS PRESENT: Elizabeth Engel, Loreh Horton, Donald King MEMBERS ABSENT: Greg Roth Staff Kellie Tuttle, Le~al Counsel Catherine Pugh STAFF PRESENT: STAFF ABSENT: None OTHERS PRESENT: Captain Tom Widmer of the ICPD; public, Caroline Dieterle and Dean Abel RECOMMENDATIONS TO COUNCIL None. REPORT FROM NOMINATING COMMITTEE Roth and Engel were appointed to the nominating committee at the September 11 th meeting. Engel reported that the committee had met and would like to nominate Michael Larson for Chair and Elizabeth Engel for Vice-Chair. CONSIDER MOTION TO FIX METHOD OF VOTING Motion by Horton, seconded iby King to prescribe the method of voting by a voice vote and use majority vote fdr the basis for decision. Motion carried, 4/0. Roth absent. NOMINATIONS FOR OFFICE OF CHAIRPERSON Motion by Horton, 'seconded by King to close nominations. Motion carried, 4/0, Roth absent. Nomination of Michael Larsoln for office of Chairperson as selected by the nominating committee. Motion carried, 4/0, Roth absent. NOMINATIONS FOR OFFICE OF VICE-CHAIRPeRSON Motion by Engel, seconded t1>y Horton to close nominations. Motion carried, 4/0, Roth absent. Nomination of Elizabeth Eng~1 for office of Vice-Chairperson as selected by the nominating committee. Motion carried, 4/0, Roth absent. CONSENT CALENDAR Motion by Horton and seconded by King to adopt the consent calendar as presented or amended. . Minutes of the meeting on 09/11/07 . ICPD General Order 05-p1 (Persons With Mental Illness) . ICPD General Order 07-p2 (Detainee Processing) . ICPD SOG #01-15 (Crinlinallnvestigations) . ICPD Quarterly SummarY Report (Quarter 3) -IAIR/PCRB, 2007 PCRB October 16, 2007 Page 2 OLD BUSINESS NEW BUSINESS PUBLIC DISCUSSION BOARD INFORMATION STAFF INFORMATION Engel had questions regarding General Order 05-01 (Persons with Mental Illness) page 3, item B regarding the directive "should" in the first paragraph and "always do so" in B(1). Widmer explained that "should" means the officer has the option on calls if they are familiar with the individual and there's no danger to call off the backup, but when an individual is taken into custody it is always with a backup. Larson wanted to know in regards to the same general order on the last page regarding training, what kind !of training is provided. Widmer stated in the past various methods of training hlave been provided from Alzheimer's Association to agencies that work with mental illnesses come in and give in service training at the yearly MATS training. Officers have also been sent for specialized training for 2-3 days for special populations. Horton asked if this general order pertained to only those 18 and over rather than juveniles. Widmer said that they do not differentiate between the two when an officer recognizes a mental illness. It is also made sure that officers have the training to tell the difference between ment~1 illness and intoxication or other things. Larson inquired about GenerFiI Order 07-02 (Detainee Processing) on page 4, under Item B. (Emergnecy Alarms) what a OataMaster was. Widmer explained that the OataMaster is the device they have that is hard-wired into the State of Iowa where the intox machine is. With the possibility of radio frequencies interfering with the reading, the policy is that radiios are shut off and a fixed alarm button is used in the detention rooms if assistanCE! is needed. Motion carried, 4/0, Roth ab~ent. None. None. Abel wanted to know when the Board asks questions referring to a general order, who answers those questions. Widmer explained that he discusses questions that come up with the Chief. The, Chief is required to sign off on all the general orders. Widmer explained the re-evailuation dates and the color codes associated with the general orders. Abel confirmed that the general orders were available on-line. Widmer directed him how to get to them. Abel complimented the Board, the City, and the Police Oepartment for having an open policy on making information available to those who want to search lit out. Horton and Engel both infornlled the Board that they had been contacted by a 01 reporter who had questions regarding the annual report. Oieterle stated she was the archivist for the 01 and that the story had been published and she could drop a copy off in the Clerk's office for the Board. Pugh received a phone call on September 1 yth from Ken Hawes who is the Chairperson for the Johnson. County Republican party and he wanted to understand the ramifications of the propqsed ballot language to the Board. PCRB October 16, 2007 Page 3 Tuttle asked Board members to review the contact list that was in the packet and inform her of changes and reminded them that information given to her was public. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) . November 13, 2007, 5:30 PM, Lobby Conference Room (CANCELLED) . December 11,2007,5:30 PM, Lobby Conference Room . January 8, 2008, 5:30 PM, Lobby Conference Room . February 12, 2008, 5:30 P.M., Lobby Conference Room Horton announced he would not be available for the December meeting and Engel stated she would not be in town for the February meeting. Motion by Horton, seconded by Engel to cancel the November 13 meeting due to lack of Board business. Motion carried, 4/0, Roth absent. ADJOURNMENT Motion for adjournment by Kiing and seconded by Engel. Motion carried, 4/0, Roth absent. Meeting adjourned at 5:53 P.M. x = Present o = Absent OlE = Absent/Excused NM = No meeting --- = Not a Member KEY , J TERM 1/9 1/16 2/13 2/22 3/13 3/29 4/10 5/7 6/12 7/10 8/14 9/11 10/16 11/13 NAME EXP. Candy 9/1107 X X NM OlE X X OlE X NM DIE NM --- --- --- Barnhill Elizabeth 911108 X X NM X OlE X X X NM X NM X X NM Engel Loren 911108 X X NM X X X X X NM X NM X X NM Horton Greg Roth 911109 X OlE NM X X 0 X 0 NM X NM X OlE NM Michael 911109 X OlE NM X X DIE X X NM X NM X X NM Larson Donald King 9/1111 --- --- --- --- --- --- --- --- --- --- --- X X NM (M POLICE CITIZENS REVIEW BOARD ATTENDANCE RECORD YEAR 2007 f D te)