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Home My WebLink About2007-11-08 Info Packet I;;; 1 !~~''t ~"'~"IIII.m___ ~.. ~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET November 8, 2007 MISCELLANEOUS IP1 Tentative Council Meetings and Work Session Agenda IP2 Letter from the City Attorney to Roy Yelder: The Que Bar - City Council denial of license renewal IP3 Memorandum from the City Clerk: Youth Empowerment Grant IP4 Memorandum from the City Clerk: Newspaper and Magazine "drink specials" IPS National League of Cities Leadership Training Institute [submitted by Council Member Vanderhoef] IP6 Building Permit Information October 2007 IP7 Annual Legislative Open House November 20, 2007 [submitted by Douglas Elliott] IP8 Flip the Switch - Support a Clean Energy Bill [submitted by Thomas Baldridge] Ipg E-mail for Mary Bennett: Wetherby - possible work session for City Council IP10 Memorandum from the Interim City Manager: Wetherby House DRAFT MINUTES IP11 Housing and Community Development Commission: October 18, 2007 IP12 Historic Preservation Commission: October 11,2007 I;; I t~~~'t ~..~~ CITY OF IOWA CITY City Council Meeting Schedule and Work Session Agendas 1';~t November 8, 2007 www.icgov.org TENTATIVE FUTURE MEETINGS AND AGENDAS . MONDAY, NOVEMBER 12 Veterans' Day - Offices closed I . THURSDAY, NOVEMBER 22 Thanksgiving Day - Offices closed . FRIDAY, NOVEMBER 23 Thanksgiving Day Holiday - Offices closed . MONDAY, NOVEMBER 26 5:30p Legislative Meeting 6:30p Special Council Work Session Emma J. Harvat Hall . TUESDAY, NOVEMBER 27 7:00p Special Formal Council Meeting Emma J. Harvat Hall . MONDAY, DECEMBER 10 6:30p Special Council Work Session Emma J. Harvat Hall . TUESDAY, DECEMBER 11 7:00p Special Formal Council Meeting Emma J. Harvat Hall . WEDNESDAY,DECEMBER19 4:30p Joint Meeting Coralville . MONDAY, DECEMBER 24 Christmas Holiday - Offices closed . TUESDAY, DECEMBER 25 Christmas Day- Offices closed . TUESDAY, JANUARY 1 New Year's Day - Offices closed d j [;J .~.,,~ ",.a. .-:::". .. ~ !~aii~'t ~ ~...~ ...,: CITY OF IOWA CITY November 6, 2007 City Attorney's Office 410 East Washington Street Iowa City. Iowa 52240-1826 (319) 356-5030 (319) 356.-5008 FAX www.icgov.org Mr. Roy Yelder c/o The Que Bar 211 Iowa Avenue Iowa City, Iowa 52245 Re: The Que Bar - City Council denial of license renewal Dear Mr. Yelder: As you know, on November 5,2007, the City Council denied your application to renew the liquor license for the Que based on the recommendation of the police chief as set forth in his letter to you of October 29, 2007. The City has notified the State Alcoholic Beverages Division (ASD) that the Council has denied the renewal. The ABD has today sent you a letter notifying you that you may appeal the disapproval of your application for a license to the Administrator of the ABD by filing a Notice of Appeal with the ABD within thirty days from your receipt of the letter from the ABD. You should review the ABD's letter carefully and govern yourself accordingly. v/?t~IY yours, < '{;U;2~ Eleanor M. Dilkes City Attorney cc: Marian Karr, City Clerk. ",,1'owa City City Council Eric Goers, Assistant City Attorney Dean Keegan, Attorney S/attllegaIlEleanor/letters/yelder11-6-07.doc I l ~ ~~-~... ~ ~III~~~ ~~"""i'~ CITY OF IOWA CITY November 6, 2007 City Attorney's Office 410 East Washington Street Iowa City. Iowa 52240-1826 (319) 356-5030 (319) 356-5008 FAX www.icgov.org Mr. Roy Yelder 521 Melrose Court Iowa City, Iowa 52246 Re: The Que Bar - City Council denial of license renewal Dear Mr. Yelder: As you know, on November 5, 2007, the City Council denied your application to renew the liquor license for the Que based on the recommendation of the police chief as set forth in his letter to you of October 29, 2007. The City has notified the State Alcoholic Beverages Division (ABD) that the Council has denied the renewal. The ABD has today sent you a letter notifying you that you may appeal the disapproval of your application for a license to the Administrator of the ABD by filing a Notice of Appeal with the ABD within thirty days from your receipt of the letter from the ABD. You should review the ABD's letter carefully and govern yourself accordingly. V~7~ Eleanor M. Dilkes City Attorney cc: Marian Karr, City Clerk /...fowa City City Council Eric Goers, Assistant City Attorney Dean Keegan, Attorney S/attllegaI/Eleanor/letters/yelder11-6-07. doc j ~ 1 -,,-= -~ ~~llji!:~ -..::::..~~...~ -,- CITY OF IOWA CITY November 6, 2007 City Attorney's Office 4\ 0 East Washington Street Iowa City. Iowa 52240-1826 (319) 356-5030 (319) 356-5008 FAX www.icgov.org Mr. Roy Yelder P.O. Box 2531 Iowa City, Iowa 52244-2531 Re: The Que Bar - City Council denial of license renewal Dear Mr. Yelder: As you know, on November 5,2007, the City Council denied your application to renew the liquor license for the Que based on the recommendation of the police chief as set forth in his letter to you of October 29, 2007. The City has notified the State Alcoholic Beverages Division (ABD) that the Council has denied the renewal. The ABD has today sent you a letter notifying you that you may appeal the disapproval of your application for a license to the Administrator of the ABD by filing a Notice of Appeal with the ABD within thirty days from your receipt of the letter from the ABD. You should review the ABD's letter carefully and govern yourself accordingly. s:;.~ Eleanor M. Dilkes City Attorney cc: Marian Karr, City Clerk v10wa City City Council Eric Goers, Assistant City Attorney Dean Keegan, Attorney S/attllegaI/Eleanorlletterslyelder11-6-07. doc 1 ~ 1 -~= -..... .tr--........ ~~W;t:~ ,,~.-=.~ ~~ CITY OF IOWA CITyJ::;J MEMORANDUM DATE: November 6, 2007 TO: Mayor and City Council ) I 'to Marian K. Karr, City Clerkt\\l\\' \' Youth Empowerment Grant FROM: RE: The attached information has been developed by the Youth Advisory Commission and distributed city wide. At their Commission meeting on November 6, the Commission requested that Council and the media be reminded of this opportunity in this week's packet. More information is available on their website www.icgov.org/youthcommission. 1 ~ i --= -~.... !~aii~~ ",,~~IID'~ ....... .. CITY OF IOWA CITY 4 10 East Washington Street 10 IV a City. 10 IV a 5 2 2 4 0 - I 826 (319) 356-5000 (319) 356-5009 FJ\X IVIVIV iCgov. org Youth Empowerment Grant Overview The Youth Empowerment Grant is intended to encourage Iowa City youth to pursue projects for the benefit of the community. By providing funding, this program facilitates positive and constructive youth involvement. Young Iowa City applicants, with a sponsor, will apply for up to $500 to be used on a project to improve Iowa City. They will complete the application process, present their final proposal to the Youth Advisory Commission (YAC) for approval, and receive notification of the decision. If awarded, they will have until June 30, 2008 to complete their project. While benefiting the community, the program empowers youth by providing them with experience useful in nonprofit management, leadership, and grant writing. They will have to design a feasible plan, follow a budget, and complete their project. They will have the support of their sponsor and the Y AC, but the success of the project depends solely on the youth. The Youth Empowerment Grant embodies the mission of the Youth Advisory Commission by encouraging meaningful participation in the Iowa City community. clerk/YAC/Youth Empowerment Grant Overview. doc Frequently Asked Questions Who can apply? Any person aged 15 to 21 who resides in Iowa City who needs funding for a project that benefits Iowa City may apply. Applicants must have a community sponsor co-sign their applications. Who should sponsor my project? Your sponsor should be an adult who will provide guidance and assistance on your project. They must co-sign your application, so they will be fairly involved in the process. Ideal sponsors include teachers and community group leaders. How much funding can I apply for? The maximum amount awarded per project is $500 per year. How many grants are awarded? We have $1500 to award this fiscal year. Assuming each project is awarded the maximum of $500, we will have three projects funded. When should I apply? You should complete the application as soon as possible, since the applications are reviewed in a timely manner in the order that they are received. When must my project be completed? Your project should be completed by June 30, 2008. If you wish to continue your project beyond that date, you must reapply for funding for the next year. How is the money disbursed? If you are under 18, we will reimburse your sponsor for approved expenses. You provide your Youth Advisory Commission (YAC) liaison with receipts from all transactions you want reimbursed for, and your sponsor will receive a check in a timely manner. If you are 18 or older, we will reimburse you for your approved expenses. You provide your Y AC liaison with receipts from all transactions you want reimbursed for, and you will receive a check in a timely manner. Since we can only reimburse expenses, you may need to have your sponsor purchase the supplies that you need. As long as the expenses were approved, they will be reimbursed. What happens after I submit my application? Once we receive your completed application, you will meet with a liaison from the YAC. You will discuss your project with them, and they will answer your questions. After that meeting, you will be given a date when you can present your project to the Y AC for evaluation. After being evaluated, you will be informed in a timely manner of our decision. What types of projects would be appropriate? Your project should be based in Iowa City. Some possible project ideas include: . Iowa River cleanup . After-school tutoring . Drug and alcohol-free community event, like a youth "Battle of the Bands" . Healthy habits awareness campaign clerklY AC/faq .doc Criteria for Evaluating "Youth Empowerment Grant" Applicants Required Criteria: Applicants will be judged by the Youth Advisory Commission based on the following. . Must be 15-21 years of age at time of application and reside in Iowa City . Project location must be in Iowa City . Extent of youth empowerment by and/or through the project . Positive effect of project on Iowa City community . Uniqueness of project (Not duplicating another project) . Feasibility of plan to carry out the project as documented . Likelihood that the project can be completed within funding year . Degree to which project is an appropriate use of public funds . Strength of presentation to Youth Advisory Commission Other Considerations: The following criteria may be considered, but are not required. . Amount of community involvement in the project. . Degree of project benefit relative to the cost . Probability that the project would create continuing benefit to Iowa City . Outside assistance is not necessary, but will be taken into consideration. clerklY ACIYEG.criteria.doc I! 1 -.'- =- - d'-... :t:~.I,~Z..:. ;~.' ..'~ ~~"'-~.. -.-.'~ -. :: = CI OF IC1V\//\ CITY Youth Empowerment Grant Application Materials Note: Applicant must be 15-21 at time of application and reside in Iowa City. Applicants are also asked to submit a cover letter with their application, briefly describing their proiect. I. Contact Information Applicant Name: Sponsor Name: Date of Birth: Organization: Address: Address: Phone Number: Phone Number: Email: Email: School: Relation to Applicant: II. Project Information Location is: D Public Property Time period of proposed project: D Private Property D School District Property From to Project should be completed by June 30, 2008. Project must be located in Iowa City. What is the mission of your project? Explain why you are doing this project, who it will benefit, and how it will help the Iowa City community. less than 200 words, please. Add additional pages if necessary. What sources of help do you expect to receive? Please list all material, volunteer or mon- etary assistance you expect to receive for your project. Outside Assistance Type: Volunteer ICashl Material Status: Antici pated I Committed 1. 2. 3. Note: Outside assistance is not necessary, but will be taken into consideration. III. Estimated Project Costs Please provide estimates for all project expenses you would want reimbursed. You do not have to include actual quotes, but should give reasonable estimates. Please list all things you want reimbursement for, such as equipment, supplies, labor costs, rental fees, etc. Type of Expense Y AC Grant Used Other Funds Used 1. $ $ 2. 3. 4. 5. 6. 7. 8. TOTAL: Use additional pages if necessary. IV. Estimated Project Duration Please explain what you will do to prepare for your project, when you will do it, and what you will be doing at that time. We do not expect this to be final, but planning ahead ensures that the project will be successful. Date Activity Resource Used I certify that this is the best information I have available about my project at this time. I do hereby affix my signature: Applicant's Signature Date Sponsor's Signature Date clerklY 0 uth Empowerm entG rant. i ndd j ~ 1 -~= -~ ~~aii!-:'t ,,~~aa.~ --... ~ C I T Y 0 F lOW A C I T Y J ';~;7 I MEMORANDUM DATE: November 5,2007 TO: Mayor and City Council )~ Marian K. Karr, City Clerk r\\~ FROM: RE: Newspaper and Magazine "drink specials" On your October 16th agenda you received correspondence from The Stepping up Project (attached) regarding recent publications informing students of drink: specials. Letters were sent from the City Attorney's office and the Human Rights Commission and are attached for background purposes. Attached are copies ofletters from the Alcoholic Beverages Division received Monday, November 5. Attachments II ALCOHOLIC BEVERAGES ~t:~I~fl~~a Chester J. Culver Governor of Iowa Patty Judge Lieutenant Governor Lynn M. Walding Administrator November 5, 2007 Victoria S. Wittgraf Cream LLC P. O. Box 2658 Iowa City, Iowa 52244 ,-~) 'l RE: Local Ordinance Violation Dear Mrs. Wittgraf: The Iowa Alcoholic Beverages Division has been made aware that the Union Bar may have violated Iowa City Ord~nance 4-5-7, by the promotions of "beer pong" and "flippy cup tables." Under Iowa City Municipal Ordinance 4-5-7 the activities constitute "encouraging or permitting any game or contest or tournament of any kind which involves drinking any alcoholic liquor, wine or beer.. ." A violation of a local ordinance constitutes criminal activity on the licensed premises and may result in the imposition of a civil penalty, or the suspension or revocation of the liquor license. Moreover, the local authority and the Division may consider local ordinance violations at renewal time in determining whether Cream LLC and the officers, directors and shareholders of the limited liability company meet the standards of "good moral character." Please consider this a warning. To avoid administrative perCUSSIOns III the future, such promotions must be discontinued; Sincerely, Judy K. Seib Regulation & Special Projects 515.281.7414 Copies to: Marion Karr, Iowa City City Clerk Eric R. Goers, Iowa City Assistant Attorney John Lundquist, Assistant Attorney General Angela Reams, Stepping Up Project Jim Clayton, Stepping Up Project A Division of the Department of Commerce /1918 SE Hulsizer Road Ankeny, Iowa 50021-3941 PH 515.281.7400 FAX 515.281.7385 TOLL FREE 866.1owaABD WWW.lowaABD.com II ALCOHOLIC BEVERAGES DIVISION State ot Iowa Chester J. Culver Governor of Iowa Patty Judge Lieutenant Governor Lynn M. Walding Administrator November 5,2007 Brett Sawyer Spo Co, Inc. 12 South Dubuque Iowa City, Iowa 52244 RE: Local Ordinance Violation '<_.rj Dear Mr. Sawyer: ':"'1 The Iowa Alcoholic Beverages Division has been made aware that the Sports Column may have violated Iowa City Ordinance 4-5-7, by the promotions of "unlimited pitchers" for one dollar. Under Iowa City Municipal Ordinance 4-5-7, the activities constitute selling, offering to sell, dispensing or serving 'for on-premises consumption "an. unlimited number of servings of alcoholic liquor, wine or beer for a fixed price or an unlimited number of servings for free..." A violation of a local ordinance constitutes criminal activity on the licensed premises and may result in the imposition of a civil penalty, or the suspension or revocation of the liquor license. Iowa Code S 123.39. Moreover, the local authority and the Division may consider local ordinance violations at renewal time in determining whether Spo Co, Inc. and the officers, directors and shareholders of the corporation meet the standards of "good moral character"as required by law. Please consider this as a warning. To avoid administrative repercussions in the future, such promotions must be discontinued. Sincerely, Judy K. Seib Regulation & Special Projects 515.281.7414 Copies to: Marion Karr, Iowa City City Clerk Eric R. Goers, Iowa City Assistant Attorney John Lundquist, Assistant Attorney General Angela Reams, Stepping Up Project Jim Clayton, Stepping Up Project A Division of the Department of Commerce 11918 SE Hulsizer Road Ankeny, Iowa 50021-3941 PH 515.281.7400 FAX 515.281.7385 TOLL FREE 866.1owaABD WWW.lowaABD.com II ALCOHOLIC BEVERAGES DIVISION . State of Iowa Chester J. Culver Governor of Iowa Patty Judge Lieutenant Governor Lynn M. Walding Administrator November 5, 2007 Richard Arthur Farras Productions, Inc. P. O. Box 387 Iowa City, Iowa 52244 . i . ; I ------; ~-. ~~-) (~) RE: Civil Rights Violation t:=;:- I::":) Dear Mr. Arthur: The Iowa Alcoholic Beverages Division has been made aware that Farras Productions violated the Iowa Civil Rights Act by directly or indirectly advertising a "Ladies Night" promotion. In 1989, the Iowa Supreme Court ruled that promotions such as "Ladies Nights" are against the law if women are provided with free or lower priced services, beverages, or cover charges that are not offered to men. A violation of the Iowa Civil Rights Act may be considered by the local authority and the Division at renewal time in determining whether Farras Productions, Inc. and the officers, directors and shareholders of the corporation meet the standards of "good moral character" as required by law. Please consider this a warning. To avoid administrative reperCUSSIOns III the future, such promotions must be discontinued. For your information and easy reference, I have enclosed a copy of the article entitled "Last Call for Ladies Nights" written by Administrator Walding in the May 2003 Iowa Liquor Quarterly. Sincerely, Judy K. Seib Regulation & Special Projects 515.281.7414 Copies to: Marion Karr, Iowa City City Clerk Eric R. Goers. Iowa City Assistant Attorney Assistant Attorney General John Lundquist Angela Reams, Stepping Up Project A Division of the Department of Commerce 11918 SE Hulsizer Road Ankeny, Iowa 50021-3941 PH 515.281.7400 FAX 515.281.7385 TOLL FREE 866.1owaABD WWW.lowaABD.com Jim Clayton, Stepping Up Project Stephanie Bowers, JD, Iowa City Human Rights Coordinator last Call tor ladies Nights Girls, y'aff 9Jt one A nigft [nal's special everyv.liere From ,'I'ewYak [0 HoN,vwood It's fudies fltgnland fJirt the ~.YnfJ'sfJood Kod & The Gang A70'S disco classic and the focus of an Iowa Supreme Court decision. . '. '. 'Ladies Night' vanished as quickly as it had appeared. Bar promotions based on gender were outlawed in Iowa by the 1989 decision. Recent~'. however. 'Ladies Night' sF"?- cials. promotions that offer women free or discounted alcoholic drinks or admission, reappeared in bar and nightclub promo- tions after an extended absence. The resurgence was brought to the la.va Alcoholic Beverages Commission's atten. tion this past spring. The Comrnis.sion was informed that such s.pecials "encourag8 high risk drinking by women." And. thl? Commission was tDld that the promotions are "usl?d to attract men to a particu la r ba r or cl ub, based on the pmmi se tJlat then? will be morn women under tJle influencl? of alcohol at tJll?SI? establishments." 'Ladies Night' pror11otiol15 at fir:.t '-" glance appear innocent and innocuous. License8s certainly have a legiliniate right to promote their establishments. ,tJ.fter all, the liquor business call be very competitive in natur8. But as Justice Snell wrote in th8 '1989 decision.. no "meaningful line can b8 drawn on that ground ," nor does a .. de min. imis exception for prohibited discrimina- tion" exist in the law, The Conlmission went on to approve a plan to notif)' licensees of tJll? ban prior to imposing any sanctions, Having done that. efF8:ti,,'9 August'l any establishment tJlat continues to offer such promotions will be subject tD administrative action against their license or permit,. 85 well as subject to a civil rights claim. The violation could result in a civil fine, 5uspansion, revoc~tion or non-ren8wal of a lic8ns8 or permit. Th8 'ladies Night' ban applies equally to any gender.based promotion. For instance, licensees h8'1i8 been informed tJlat they can not offer a specia I for women one evening and a discount for men tJle next Ia.va's Civil Rights Act does not cmate an exception for "Equal Opportunit'{' discrimi- nators. Equally. licensed establishments cannot 'skirt' around the ban by offering gender- based promotion, such as 'Skirt Night,' 'Upstick Night, or 'High-Heels Night' Any such gender-based promotions v.w be treated as infractions. And. as always,. licensees are encour- aged to promote their establishment with. out promoting irresponsible consumption. Be cmatwe., be responsible and be suc- cessful! Alas. leave 'Ladies Night,' like disco itself, back in the 70's. In [add v, bwa West Racing Association, tJle 10'lld Supreme Court held that a I adi e5' Goo d L lIe. k! . ~ '.. da)' promotion at Bluffs Run greyhound "', V track in Council BluFFs, in whidl women ~'-'7If' were given froo admission and discounted ~. ~.. . prices on concessions, was patronizing to . .' women.. discriminatory to men and contrary / to law. The Iowa Cwil Rights Act makes it '/ an unfair and discriminatory practice to dis. L . criminate against arrj parson based on "race. creed, color, sex, national origin, religion or disability" in any public accom. modation. LYNN M. WALDING Mll1inistrator o ILQ Executive Members Shelly Campo LaShelle Christensen Jim Clayton Co-Chairperson Sam Cochran Kate Fitzgerald J ames Hall Sarah Hansen Sam Hargadine Dale Helling Will Jennings Phillip E. Jones Janet Lyness Bill Nelson Steve Parrott Carole Peterson Lane Plugge Angela Reams Coordinator Nan Trefz Abigail Volland Patti Wallen Ross Wilburn Ralph Wilmoth .- :~ .... The :\~:~I~PPING UP 1 To Reduce the Horm ful Effects of High Rtsk Drinking ~.-' ~ r-II ~-', 1__. I.' I -. .'''' I I I., , Irn~,1 .r' ~ '-, I --';';, j; 12 C-,:; i I'j lO\,f) \ i'l ,i 1'- 'It, {,. ,', 1\ i ,'.'",,\ October 1, 2007 f: (()) IP II City Council of Iowa City 410 East Washington Street Iowa City, Iowa 52240 Dear Mayor and City Council: The University of Iowa receives many magazines and newspaper publications for students informing them about bar specials, drinking games, and how to behave as a 'drunk student'. This material is allowed to an extent due to freedom of press, but many do not agree with the information provided to students. Recently, we obtained a copy of the magazine, On Campus, and inside found a few drink special advertisements that we believe violate our local ordinance. The specials include extremely cheap drinks and ladies night promotions, which both violate the Iowa City Code on drink specials. We have copied the front of the magazine as well as each advertisement for your review. In light of recent discussions on the safety of downtown and in the bars with the upcoming ballot issue, we wanted to make you aware of these advertisements. Bars that provide unlimited or special promotions for extremely cheap alcohol do not create a safe and healthy environment to protect our students or reduce high risk drinking. Please let us know if you have any questions. Sincerely, ~~ Angela A. Reams Project Coordinator (~ttJ6- J James Clayton Committee Co-Chair 100 Stanley Hall. The University of Iowa. Iowa City. IA 55242 Phone: (3 19)335-1349 Fax: (319)3S3.2527 <. (Q)~ p s- {: ('~ . .. -....; I I E. 1 ./ :=::~:A-~"" ~~~!I~ ~... ~1III.m___ .....,.. --- ~ CITY OF IOWA CITY October 12, 2007 City Attorney's Office 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5030 (319) 356-5008 FAX George Wittgraf III 1245 Foster Rd. Iowa City, IA 52245 www.icgov.org Re: Alcohol Advertisements for the Union Bar Dear Mr. Wittgraf: Our office has recently been given copies of advertisements for your bar that appear to make promotions in violation of Iowa City Ordinance4-5-7: Limitations on Sales. I am enclosing a copy of an advertisement reportedly from On Campus magazine for your review. The promotion of "beer pong and flippy cup tables" appears to violate Iowa City Ordinance 4-5-7(A)(5), in that this constitutes "encouraging or permitting any game or contest or tournament of any kind which involves drinking any alcoholic liquor, wine, or beer..." The promotion of 21 pitchers for $21 mayor may not violate Ordinance 4-5-7(A)(4), depending on how many pitchers are dispensed at a single time. It is illegal to dispense "more than two (2) containers of any alcoholic liquor, wine, or beer at anyone time to any one person." Please be certain this promotion does not violate this restriction. Violations of these, or any other subparagraphs of Iowa City Ordinance 4-5-7 would constitute a simple misdemeanor, punishable by up to a $500 fine and/or up to 30 days in jail. In addition, convictions for offenses such as these would affect your establishment's ability to renew their liquor and beer licenses. I am sending on a copy of this letter to the Police Department, with enclosure, so that they can follow up to ensure that your business is not violating these ordinances. Should you have any questions or concerns regarding this matter, please do not hesitate to call. Sincerely, /- Eric R. Goers Assistant City Attorney Enclosures cc: Matt Johnson, Iowa City Police Captain Eleanor M. Dilkes, City Attorney Angela Reams, Project Coordinator of the Stepping Up Project 100 Stanley Hall The University of Iowa Iowa City, IA 52242 ericlltrs/unionbar10-12-07.doc October 12, 2007 (CO~)? ,~ ! -~= -.....!t ,.. ~......... ~~~;Ii ~ ~IIIU~ -'\ :; : CITY OF IOWA CITY S-~ (-3 ) ---- Angela Reams The Stepping Up Project 100 Stanley Hall The University of Iowa Iowa City, IA 52242 City Attorney's Office 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5030 (319) 356-.5008 FAX www.icgov.org Re: October 1 letter on alcohol ads Dear Angela: As you know, Johnson County Attorney Janet Lyness forwarded your letter to our office for considerl'ltion. We have now reviewed the ads includedwith your letter, as well as the relevant Iowa City Ordinances, and have the following comments: . Union Bar: "BEER PONG AND FLlPPY CUP TABLES AVAILABLE" probably violates 4- 5-7(A)(5), which prohibits encouraging or permitting drinking games. Also, the 21 pitchers for $21 offer may violate 4-5-7(A)(4), prohibiting more than 2 containers at any one time to anyone person. Of course, if they dispense the pitchers 1 or 2 at a time, or distribute no more than 2 pitchers to anyone member of the group at anyone time, as I suspect, then I don't believe there would be a violation. Please find enclosed a copy of the letter we are sending. Union Bar in response. . Farras: Ladies Night - "cover: $1 girls, $3 gents" This is a violation of Iowa City's Human Rights Ordinance, which I have referred to our Human Rights department. Please find enclosed a copy of the letter they sent to the bar in response. I could find no violation of the City's ordinance on alcohol. . Sports Column: Assuming the "$1 UNLIMITED PITCHERS" means $1 per pitcher, and not a total of $1 for an unlimited number of pitchers, there appears to be no violation. If you believe I have missed any violations, or wish to discuss the matter further, please do not hesitate to call. We thank you for the work you are doing to reduce the harmful effects of high risk drinking, and wish you luck in those efforts. Sincerely, /E Eric R. Goers Assistant City Attorney Copies to: Janet Lyness Johnson County Attorney 417 S. Clinton St. Iowa City, IA 52240 Eleanor Dilkes, Iowa City Attorney Sam Hargadine, Iowa City Chief of Police eric/ltrs/Stepping Up 10-12-07.doc ~V\..--'--"(J t ~ta't _:.. ,,~, CITY OF IOWA CITY 410 E. Washington street Iowa City, Iowa 52240-1826 (3191356-5022 . (319 887-6213 (FAX) ww-w.lcgov.org/humanrights IOWA CITY HUMAN RIGHTS COMMISSION HUMAN RIGHTS - A HUMAN ISSUE October 11,.2007 @(?\\' ~~lP Farras Productions, Inc. C/o Johnny Zambrano 4 Amber Lane Iowa City, IA 52240 Dear Mr. Zambrano: On Thursday, October 11, 2007, the Iowa City Human Rights Office received a copy of an advertisement for Farras Productions Inc. The ad stated "Ladies Night... $1 girls and $3 gents." In 1989, the Iowa Supreme Court ruled that promotions such as "Ladies Nights" are against the law if women are provided with free or lower priced services, beverages, or cover, and men are not accorded similar benefits. I have enclosed a copy of the Supreme Court decision as well as a copy of the law in Iowa City. In the future a formal complaint will be filed against Farras Productions, Inc, for advertising or engaging in a promotion permitting one group to receive a benefit not offered to another group, Le., ladies night. A letter will also be sent notifying On Campus publication of the violation. I hope this warning and a copy of the Supreme Court decision as well as the law in Iowa City will result in the cessation of any illegal advertisement or behavior. If you have any questions, please contact meat319.356.5022. . . Thank you for your cooperation in this manner. Sincerel ~":Bowers, J.D. Human Rights Coordinator City of Iowa City Enclosures cc: City Attorney (wlo enclosures) Submitted by Council Member Vanderhoef Application for Scholarship The National League of Cities (NLC) is committed to strengthening and promoting the leadership capacity of our nations' local city officials. As part of the NLC Mission to create stronger communities, the Leadership Training Institute (L T1) was established to promote excellence in municipal leadership through high quality education and training programs for local city leaders. L TI seminars are designed so that participants can build skills, obtain current resources, develop strategies, and engage in small group discussions and exercises with colleagues and peers from other communities across the United States. All elected or appointed city officials who have not previously attended any L TI seminars are eligible to apply. The scholarship covers the $395 registration fee for NLC's "Leading Innovation & Change in Local Governmenf' Leadership Training Institute Seminar in Austin, TX. In order to be considered for a scholarship... . You must complete this application in accordance with the requirements on the following page and submit by the scholarship due date of December 15, 2007. Applications will be considered based on the selection criteria listed on the following page. Full Name: Representing: Address: City / State / Zip: Phone: Title: Years in office/position: Fax: email: Please tum over... continued on bac~(sign and date). Please return to NLC by December 15,2007. In an effort to encourage elected and appointed officials (especially newly elected and appointed officials), the NLC Leadership Training Council is offering scholarships to cover the registration fee for the Leading Innovation and Change in Local Government L TI Seminar scheduled for January 26-28, 2008 in Austin, Texas at the Hilton Austin. All elected or appointed officials who have not previously attended any L TI seminars are eligible to apply for this L TI Scholarship. * Please Note: this scholarship does not cover the cost of your airfare, hotel or other travel related expenses. This scholarship covers the cost of the $395 registration fee for the seminar. -/ Fully complete the scholarship application form with your information, statement, and recommendation. -/ Include a brief (150) word statement noting why you would like to attend the seminar. -/ You may also attach your resume or additional information to note other leadership roles, community involvement, or involvement in housing activities to support your scholarship application (optional), -/ Complete the seminar registration form and include with your scholarship application. -/ Indicate appropriate Leadership Training Council (LTC) Member recommendation information. -/ Submit your application by December 15, 2007. All scholarship applications will be reviewed using the following selection criteria, listed below in order of priority: 1. Application was received by the scholarship application due date of December 15, 2007. 2. Applicant is from an NLC Member City. 3. Applicant currently serves as an elected or appointed city official. 4. Applicant has not previously attended any L TI Seminars 5. Applicant provided a strong statement of community involvement and reason for attending the seminar. 6. Applicant has secured and included appropriate LTC Member recommendation information. 7. Applicant has indicated their number of years in current office or position (preference may be given to newly-elected or appointed officials). 8. Applicant has completed and included the registration form with their scholarship application. 9. Applicant has previously served in other community leadership roles. 10. Applicant has held other leadership positions or roles for another organization or group. The principal mission of the Leadership Training Council (LTC) is to provide guidance and direction to the National League of Cities' Leadership Training Institute and serve as a vehicle for National League of Cities Leadership positions. In an effort to establish a possible mentor relationship with other local officials and to affirm your scholarship application, please secure a recommendation from any LTC member and include the appropriate contact information below. _ I have spoken with the LTC member below, who is encouraging & recommending me for this scholarship. (Note: LTC Member contact information can be found on the web: http://www.nlc.orq/inside nlc/committees councils) LTC Member Name: City: Phone: email: Applicant Signature: Date Submitted: Please retum t National League 0 Rec'd date: Washington, Registered: Simply defined, is new ideas that work; a crucial ingredient to finding effective responses to today's challenges; a vital key for America's cities to thrive. Elected officials and city leaders must find innovative answers, not only to deliver business as usual, but also to deliver the value and productivity increases that citizens and society rightly expect. Breakthrough innovation begins with a strategic VISion and articulation of strategic intent. Successful leaders must be clear and unequivocal in their support for innovation; otherwise it will not happen. Does your community embrace innovation? Does your city council enthusiastically support innovation and creativity from council members? We can not assume that people are always willing to change or try something new. Most people tend to resist change and new ways of working; call it human nature or group dynamics. Learn how to build a culture that nurtures new ideas and fosters change-one where creativity transforms into real value for your community. Discover how to break through resistance and create an environment that sustains thriving innovation. Successful leaders persistently build new advocacy skills to forge partnerships, influence opinions, and seek a competitive advantage. How do leaders become more or less persuasive? Our lives revolve around stories. We think narratively; we learn and share many of our values by means of stories; we create and share bonds of all types through stories. Learn how to augment your communication skills as you enhance your effectiveness as an advocate for your community and its priorities. From the day you become a city official, you establish a "brand" name. What are you known for in your community? What is your "brand" name? As a city leader, you are known for certain things and not known for other things. The more you understand your "brand" name, the more successful you will be as a leader; the more effective you will be as an advocate for your community. Why is it so fashionable to criticize government? When we are criticized, the general tendency is to defend what we are doing rather than demonstrate what we are accomplishing to better the lives of constituents and the community. It is vitally impor- tant for the strength of our democracy that people believe in their government and that we as leaders demonstrate perform- ance leadership. Successful leaders must be clear, consistent and unambiguous in their support for innovation and change. Leaders who want to win back public trust must do so by achieving performance results that matter to citizens and stakeholders. Successful leaders understand how to better evaluate t~eir performance by asking key questions: What are we doing?! How are we doing? Are we stuck in an old pattern? How do we change sllccessfully? Your ability to capitalize on innovation and change will ulti- mately lead to a stronger community and a greater trust in local leaders. Effective leaders must have the ability to see, sense, and realize new avenues of opportunity. New or existing chal- lenges will not be met by operating on the basis of past experi- ence alone. Join leading experts and trainers in an engaging program that will have you examine the key leadership attributes of vision, participation, collaboration and inspiration in an effort to build public trust in your leadership. Discover new avenues to sur- mount the obstacles to innovation and change in your communi- ty. Learn vital skills and tools needed by local government lead- ers to bring strong leadership onto the streets and into action in your community. . . . 8 Credits in the Certificate of Achievement in Leadership program is the Liddell Centennial Professor of Communication at the University of Texas at Austin, University Distinguished Teaching Professor, TCB Professor of Management, and an Adjunct Professor of Pharmacy. He served as President of the National Communication Association and Chair of the Council of Communication Societies. Daly served as editor of Communication Education and co-editor of Written Communication, and he is a member of the editorial boards of ten different academic journals. He has pub- lished more than one hundred articles and chapters in scholarly publications, and has completed six books. Daly has worked with more than 300 public agencies and private organizations around the world. In the governmental arena, Daly has worked with the White House (Executive Office of the President), the Office of Vice President on the National Performance Review, the U.S. Bureau of Prisons, the Department of Veteran Affairs, U.S. Consumer Product Safety Commission, Bureau of Land Management, U.S. Department of Education, and U.S. Army Corp of Engineers. Daly has worked with a variety of state and local agencies including virtually every major state agency in Texas, as well as variety of local municipalities in Texas. is the Director of the Lyndon Baines Johnson (LBJ) Library and Museum. Priorto her appointment in 2002, she was the Joan Negley Kelleher Centennial Professor at the University of Texas, a Piper Professor, and a member of the UT Academy of Distinguished Teachers. Flowers also served as Associate Dean of Graduate Studies and Director ofthe Plan II Honors Program. She was host of the radio series "The Next 200 Years" and consultant for the nationally televised series, "The Power of Myth". Her 10-parttelevision series, "Conversation with Betty Sue Flowers," was aired on the Austin PBS affiliate, KLRU. Flowers authored Browning and the Modern Tradition and has edited Daughters and Fathers with Lynda Boose, as well as four books in collaboration with Bill Moyers: Joseph Campbell and the Power of Myth; A World of Ideas; Healing and the Mind; and Genesis. She has edited Synchronicity, in conjunction with Joseph Jaworski, on the inner dimensions of leadership, and Presence: Human Purpose and the Field of the Future with Jaworski, Peter Senge and Otto Scharmer. is founder and president of inCentergy. Kevin is an adjunct faculty mem- ber of the Texas State University Master of Public Administration program, a guest facul- ty member for the U.S. Certified Public Manager's Program, and a Senior Fellow with the Performance Institute's Center for Law Enforcement. Baum is a 21-year veteran of public service where he served as the Assistant Fire Chief and Fire Marshal forthe City of Austin Texas fire department, where he had a reputation as a strong and innovative leader. His creative approaches to leader- ship and innovative ideas have been published in journals in the United States, Canada, United Kingdom, Australia, and South Africa. Baum explores his ideas on performance and leadership in his recently released book entitled, Lessons from the Line; Why Every Leader Should be a Firefighter for a Day. is Director of the LBJ School's Center for Ethical Leadership. From 1990 to 1996 he served as founding dean and Professor of Leadership Studies in the University of Richmond's Jepson School of Leadership Studies, where he was responsible for the development of the first undergraduate leadership degree program in the world. Prince was Professor and Head of the Department of Behavioral Sciences and Leadership at the U.S. Military Academy, West Point, New York. While at West Point, he developed both gradu- ate and undergraduate leadership programs and was instrumen- tal in reshaping leader development throughout the U.S. Army. An honor graduate of West Point, Prince also holds a Master of Arts degree in international relations from American University; studied economics, history, political science, and sociology at the University of Bonn in Germany as an Olmsted Scholar; and earned a Ph.D. in psychology from The University of Texas at Austin. He is also a graduate of the U.S. Army War College. is the President of M&L Holdings, LLC. Steve has served as a Navy fighter pilot, Landing Signal Officer Instructor, Instructor pilot, and! a Captain for a major airline. With his broad experience in the military, small business, government, and education, he is able to clearly present inno- vative approaches to conflict management and leadership chal- lenges. As an instructor and educator, Montague has worked extensively training groups and teams on the vital issues of com- munication, team coordination, and conflict resolution skills. Montague attended the US Naval Academy where he majored in Aerospace Engineering and graduated in 1982. Steve believes in "giving back" to his community, and has served as president, as well as other key leadership positions, with several community boards. Steve has spent 12 years coaching youth, athletics and currently serves as a mentor and recruiter for you~g people con- sidering military service. !r;hap,nan is pres- ident and chief training o~ficer of the Chapman Group located in Rapid City, South Dakota. Chapman has been a rpember of the Rapid City Common Council siince 2004 and was one of the founders of t~e Black Hills Society for Training and Develo!pment formed in 1999. He was a Captain in the United States Mqrine Corp and serves as a consultant with the Center for Naval Analysis, a Washington, DC naval think tank, on base closing issues as it relates to the community's youth. With a strong passion for edu- cation and training, Malcom is an energetic member of his local community where he is actively involved in community youth programs and serves on a number of community boards. Chapman is a respected motivational at con- ventions and corporate meetings while his main is conducting leadership training programs the United States. 10:00 am - 5:00 pm 3:00 pm - 6:00 pm 6:30 pm - 8:00 pm Registration Opening Session Advocating for Your City: The Art of Persuasion Dr. John A. Daly, Liddell Centennial Professor of Communi'cation, University of Texas at Austin Reception Welcome: The Honorqble Betty Dunkerley, Mayor Pro Tem, City of Austin 7:30 am 1 :00 pm 7:30 am 8:30 am -12:00 noon 12:00 noon -1:00 pm 1:00 pm 1 :30 pm - 4:30 pm 4:45 pm 7:45 pm Registration Continental Breakfast Second Session: Building Public Trust through Periormance Leadership Kevin Baum, Founder and Principal, InCentergy Lunch Board bus to University of Texas campus Third Session: Probing the Principle Dimensions of Leadership * Dr. Howard T. Prince, Director, Center for Ethical Leadership Council Relations: Managing Conflict to Pursue the Vision Steve Montague, President, M&H Holdings An Evening at the LBJ Presidential Library Tour of the LBJ Presidential Library Reception Welcome, Todd Pearson, 2008 TML President, Mayor Rockport, TX Leading Innovation and Change in Your Community * Dr. Betty Sue Flowers, Director, Lyndon Baines Johnson (LBJ) Library and Museum Board bus for return to hotel 7:30 am -12:00 pm 7:30 am 8:30 am - 12:00 pm 12:00 noon Registration Continental Breakfast Fourth Session: Building Coalitions for Innovative Solutions to Challenges: Effectively Communicating Your Message Malcom Chapman, President, the Chapman Group Seminar concludes JANUARY>2 HILTON AUSTIN HOTEL (check appropriate boxes belowt. The registration fee includes the full two-day training program, and five meal functions (including a reception, a dinner, a lunch, and two continental breakfasts). Early Registration (faxed or postmarked by Nov. 1,20071 U S295 Member City Advance Registration (faxed or postmarked by Dec. 15,2007) :.J $345 Member City late Registration (faxed or postmarked after Dec. 15, 20071 U $395 Member City NLC Member City: Yes:.J No U Non-Member City add $100.00 to reg. fee Total Registration Fees submitted For More Information, call1Z02J 626-3170. 1.) To register by credit card... a. Complete the registration form and include your credit card information b. Fax your registration form to (202)626-3043 2.) To register by check or purchase order... a. Fax your completed registration form and a copy of your check or purchase order to (202) 626-3043 LEADERsmp TRAINING INSTlTUTE Title: Representing City of: Address: City/State/Zip: Area Code/Phone #: (_) Fax#: (_) Participant E.mail: Clerk E-mail: Special Needs: NLC is authorized to use the credit card below to pay my registration fees. Amex/Visa/MasterCard Number: Exp. Date: Card Holder Name: Card Holder Signature: b. Attach a copy of your registration form with a check made payable to NlC and mail to... National league 01 Cities Attn: Z008 LTI Seminar - Austin 1301 Pennsylvania Ave., NW - Suite 550 Washington, DC 20004-1763 4.) Make your travel reservations... Taxi Cabs are available outside of baggage claim. The Hilton Austin Hotel is approximately 10 miles, or about 15 minutes, from Austin International Airport. 3.) Make your room reservation directly w:1th the Hilton Austin Hotel by calling (512) 482"8000 or 1-800-Hiltons Guest Room Rate: Single... $149 before January 4, 2008 Check-in: 3:00 pm Check-out 12:00 noon Registration Cancellation Policy: All requests to cancel a registration must be submit- ted by January 1,2008, to receive a refund. All can- cellations must be submitted in writing and are sub- ject to a $75.00 processing fee. Telephone cancella- tions are not accepted. Submit written cancellation request to Leadership Training Institute c/o NLC. -------------------------------------------------------------- National League of Cities Institute 1301 Pennsylvania Avenue, NW Washington, DC 20004 Non-Profit Org. U.S. Postage PAID Permit No. 231 Merrifield, VA /""i-'.~I , . ~ / . .... f :.. \ \ BUILDING PERMIT INFORMATION October 2007 KEY FOR ABBREVIATIONS . Type of Improvement: ADD - Addition ALT - Alteration REP - Repair FND - Foundation Only NEW - New OTH - Other type of construction Type of Use: RSF - Residential Single Family RDF - Residential Duplex RMF - Three or more residential RA C - Residential Accessory Building MIX - Mixed NON - Non-residential OTH - Other Page: 2 City of Iowa City Date: 11/1/2007 Extraction of Building Permit Data for To: 10/1/2007 From: 10/31/2007 Census Bureau Report ~ ~ Permit Number Name Address Impr Use Stories Units Valuation BLD07-00457 TOYOTA SCION OF IOWA C 1445 HIGHWAY 1 ADD NON 0 $2,000,000 ADDITION FOR CAR DEALERSHIP BLD07 -00517 PROCTER & GAMBLE 2200 LOWER MUSCA TINE ADD NON 0 $20,000 LAB TRAILER Total ADD/NON permits: 2 Total Valuation: $2,020,000 BLD07-00591 FRANTZ CONSTRUCTION C 1441 BUCKINGHAM PL ADD RDF 0 $43,815 ADDITION AND BASEMENT FINISH FOR RDF UNIT Total ADD/RDF permits: 1 Total Valuation: $43,815 BLD07-00507 IP & SARA MONINGER 633 WHITING AVE ADD RSF 0 0 $115,000 ADDITION FOR SFD BLD07 -00516 CHERYL JACOBSEN & DA V 1131 E BURLINGTON ST ADD RSF 2 0 $61,303 ADDITION FOR SFD BLD07-00552 LENNARSON. SHERR! C 1106 N DUBUQUE ST ADD RSF 0 0 $41,864 3 SEASON PORCH AND DECK ADDITION FOR SFD BLD07 -00619 KARIN FRANKLIN 1618 WILSON ST ADD RSF 0 0 $28,625 SCREEN PORCH ADDITION AND DETACHED GARAGE REPLACED FOR SFD BLD07-00644 PULLEY, BESSIE L 711 SANDUSKY DR ADD RSF 0 0 $25,000 DECK AND WINDOW REPLACEMENT FOR SFD BLD07-00566 DALE & KATHERYN A STI 649 SCOTT PARK DR ADD RSF 0 0 $20,014 DECK ADDITION FOR SFD BLD07-00573 JEAN SCHULTZ 2228 ARIZONA AVE ADD RSF 0 $18,000 A TT ACHED 1 CAR GARAGE ADDITION FOR SFD BLD07-00555 ROBERT & MICHELLE MOR 1016 RONALDS ST ADD RSF 0 0 $16,000 DEMOLISH AND REPLACE FRONT PORCH FOR SFD BLD07-00554 MARK WAGNER 1421 CEDAR ST ADD RSF 0 0 $15,000 REBUILD AND EXPAND DECK, INSTALL 3 WINDOWS BLD07-00550 DAVE KRUMMEL 539 WOODRIDGE AVE ADD RSF 0 0 $14,500 ONE CAR GARAGE ADDITION FOR SFD BLD07-00509 TIMOTHY M HAGLE 3105 FRIENDSHIP ST ADD RSF 0 0 $11,000 PATIO DOOR AND DECK ADDITION FOR SFD BLD07-00638 FRANK WAGNER 1104 MUSCA TINE AVE ADD RSF 2 0 $8,800 ADDITION AND DECK FOR SFD BLD07-00588 GENE KNUTSON 137 S MOUNT VERNON D ADD RSF 0 0 $5,000 DECK ADDITION FOR SFD BLD07-00606 PAUL & JULIANA HERICKHl 3166 E WASHINGTON ST ADD RSF 0 0 $4,200 DECK ADDITION FOR SFD BLD07-00635 TOM SA YLISS 1103 MARCY ST ADD RSF 0 0 $1,150 DECK ADDITION FOR SFD BLD07-00545 KEVIN MARCEL WOLFE 814 WALNUT ST ADD RSF 0 0 $500 DEMOLISH ADDITION AND REPLACE WITH DECK Total ADD/RSF permits: 16 Total Valuation: $385,956 Page: 3 City of Iowa City Date: 11/1/2007 Extraction of Building Permit Data for To: 10/1/2007 From: 10/31/2007 Census Bureau Report ~ ~ Permit Number Name Address Impr Use Stories Units Valuation BLD07-00592 PROCTER & GAMBLE 2200 LOWER MUSCA TINE ALT NON 0 0 $250,000 PROCESS MEZZANINE BLDG 53 BLD07-00593 PROCTER & GAMBLE 2200 LOWER MUSCA TINE ALT NON 0 0 $200,000 TANDEM II-MAKING MEZZANINE BUILDING 13 BLD07-00574 HANGER ORTHOPEDIC 3030 NORTHGATE DR ALT NON 0 0 $103,750 TENANT FINISH OF PORTION OF THIRD LEVEL COMMERCIAL BUILDING BLD07-00574 HANGER ORTHOPEDIC 3030 NORTHGATE DR ALT NON 0 0 $103,750 TENANT FINISH OF PORTION OF THIRD LEVEL COMMERCIAL BUILDING BLD07-00617 NREP ALAN BERGER 3030 NORTHGATE DR ALT NON 0 0 $100,677 SEP ARA TE 3RD LEVEL INTO 3 TENANT SPACES BLD07-00564 SOUTHGA TE DEVELOPMEN 1059 HIGHWAY 6 EAST ALT NON 0 0 $85,000 FITNESS CENTER FOR STRIP MALL TENANT SPACE BLD07-00616 SOUTHGATEDEVELOPMEN 1700 S 1 ST AVE # 17 ALT NON 2 0 $75,000 OFFICE REMODEL BLD07-00494 MOTLEY COW CAFE 160 N LINN ST ALT NON 0 0 $62,000 MOTLEY COW CAFE TENANT FINISH BLD07-00603 IOWA CITY FREE MEDICAL 2440 TOWNCREST DR ALT NON 0 0 $3 1,500 RESTROOM AND PARKING LOT REMODEL BLD07-00600 AMBIANCE LLC 1069 HIGHWAY 1 WEST ALT NON 0 0 $6,600 REMODEL RESTAURANT TENANT SPACE BLD07-00621 UNIVERSITY VIEW PARTNE 106 S LINN ST ALT NON 0 0 $6,000 REMODEL RETAIL TENANT SPACE BLD07-00608 T & M MINIMART 2601 HIGHWAY 6 EAST ALT NON 0 $5,000 RELOCATE CHECK-OUT FOR CONVENIENCE STORE BLD07-00640 CITY 30 N CLINTON ST ALT NON 0 0 $2,400 ADD FLOOR SUPPORT FOR NEW ORGAN Total ALT/NON permits: 13 Total Valuation: $1,031,677 BLD07-00543 DA VlD NASO 1025 FAIRCHILD ST ALT RDF 2 0 $7,000 ENCLOSE PORCH FOR RDF UNIT BLD07-00525 JACKIE KLOESS 66 BROADMOOR LN ALT RDF 0 0 $6,553 CONVERT SCREEN PORCH TO 3 SEASON PORCH FOR DUPLEX UNIT BLD07-00582 JENNINGS, CHARLES S 1651 BALDWIN LN ALT RDF 0 0 $4,500 CONVERT SCREEN PORCH TO 3 SEASON PORCH BLD07-00590 MICHAEL T MCLAUGHLIN 230 S LUCAS ST ALT RDF 2 0 $500 SEP ARA TE GARAGE FROM HOUSE IN BASEMENT OF RDF UNIT Total AL T/RDF permits: 4 Total Valuation: $18,553 BLD07-00594 CHRISTIAN RTRMNT SERV 1 OAKNOLL CT ALT RMF 0 0 $400,000 8 APARTMENTS AND LOUNGE ON FIRST LEVEL--LICENSED ASSISTED LIVING UNITS 105, 106, 111,112,116,118,122,123,126 BLD07-00578 CHRISTIAN RTRMNT SERV OAKNOLL DR APT 202 ALT RMF 0 0 $30,000 COMBINE 2 APARTMENTS (202,204) INTO ONE RMF UNIT BLD07-00501 KLINEFELTER. GARY A 1024 E WASHINGTON ST ALT RMF 2 0 $1,200 REPLACE KITCHEN WINDOWS FOR RMF UNIT Page: 4 City of Iowa City Date: 11/1/2007 Extraction of Building Permit Data for To: 10/1/2007 Census Bureau Report From: 10/31/2007 ~ ~ Permit Number Name Address Impr Use Stories Units Valuation Total ALT/RMF permits: 3 Total Valuation: $431,200 BLD07-00637 PETER DONNELLY 418 N GILBERT ST ALT RSF 3 0 $67,000 REMODEL FORMER DUPLEX AS SFD BLD07-00523 BRAD H & MARGARET M T 15 BURR OAK CT ALT RSF 0 0 $40,880 CONVERT SCREEN PORCH TO 4 SEASON ROOM BLD07-00615 WERNER & ANN WILKE 2305 MACBRIDE DR ALT RSF 0 0 $25,000 BASEMENT BEDROOM FOR SFD BLD07-00584 DAVID & ELIZABETH GIER 2320 E WASHINGTON ST ALT RSF 0 0 $20,000 BASEMENT FINISH FOR SFD BLD07-00607 EARL & MARILYN ROSE 1110 COURT ST ALT RSF 0 0 $20,000 ADD BATHROOM TO SFD BLD07-00599 RYAN PANZER 2949 KEEL BOAT LOOP ALT RSF 2 0 $12,000 BASEMENT FINISH BLD07-00601 GARY & LINDA FINK 4 PRINCETON CT ALT RSF 0 0 $11,500 CONVERT SCREEN PORCH TO 3 SEASON PORCH BLD07 -00625 ELVIN & BONNIE YODER 2518 WAYNE AVE ALT RSF 0 $5,000 DECK REPAIR, BASEMENT FINISH AND KITCHEN REMODEL FOR SFD BLD04-00656 TRENT YODER 919 GINTER AVE ALT RSF 0 0 $4,000 REMODEL PORCH INTO BEDROOM BLD07-00651 CHRIS KAHLE 1503 SHERIDAN AVE ALT RSF 0 0 $2,500 INSTALL CORN STOVE FOR SFD BLD07-00583 MARY HAGEN 560 FOSTER RD ALT RSF 0 0 $2,000 ADD SHOWER TO RESTROOM Total AL T/RSF permits: 11 Total Valuation: $209,880 BLD07-00468 CITY OF lOW A CITY 301 EMERALD ST NEW NON 2 0 $2,707,300 REPLACE EXISTING FIRE STATION BLD07-00576 ALPLAINC 2258 HEINZ RD NEW NON 0 $1,850,000 WAREHOUSE FOR PLASTIC MANUFACTURING PLANT BLD07-00454 IWI MOTOR PARTS 270 RUPPERT RD NEW NON 0 $750,000 17,500 SQ FT WHOLESALE PARTS BUILDING BLD07-00579 lOW A DRIVE-INS LLC 1904 BROADWAY ST NEW NON 0 $750,000 SONIC DRIVE-IN RESTAURANT-ALL SEATING OUTDOOR Total NEW/NON permits: 4 Total Valuation: $6,057,300 BLD07-00611 NATHAN & ELIZABETH CO 1626 MORNINGS IDE DR NEW RAC 2 0 $26,500 DETACHED GARAGE ADDITION FOR SFD BLD07-00605 CHARLIE & MARJORIE WIL 1639 RIDGE RD NEW RAC 2 0 $18,000 2 CAR DETACHED GARAGE ADDITION FOR SFD Total NEWIRAC permits: 2 Total Valuation: $44,500 Page: 5 City of Iowa City Date: 11/1/2007 Extraction of Building Permit Data for To: 10/1/2007 Census Bureau Report From: 10/31/2007 ~ ~ Permit Number Name Address Impr Use Stories Units Valuation BLD07-00346 ALPHA CHI OMEGA 828 E WASHINGTON ST NEW RMF 3 2 $2,250,000 SORORITY HOUSE BLD07-00540 ARLINGTON DEVELOPMEN 277 HUNTINGTON DR NEW RMF 2 4 $585,638 4 UNIT TOWNHOUSES WITH A TT ACHED 2 CAR GARAGES 277,281,285,289 HUNTINGTON DRIVE BLD07-00595 MIDWEST HOME BUILDER 3651 MIDDLEBURY NEW RMF 2 4 $412,000 4 UNIT TOWNHOUSE Total NEWIRMF permits: 3 Total Valuation: $3,247,638 BLD07-00558 LARSON BUILDERS INC 30 HICKORY PL NEW RSF 2 $350,000 SFD WITH A TT ACHED 2 CAR GARAGE BLD07-00565 REMPEL CONSTRUCTION 838 DUCK CREEK DR NEW RSF $350,000 SFD WITH A TT ACHED 3 CAR GARAGE BLD07 -00648 GLENN WEIMER CONSTRU 931 TAMARACK TRL NEW RSF $296,000 SFD WITH A TT ACHED 3 CAR GARAGE BLD07-00556 SOUTHGA TE DEVELOP MEN 58 KENNETH DR NEW RSF $283,000 SFD WITH A TT ACHED 2 CAR GARAGE BLD07-00586 WALTON BUILDERS INC 1025 FLAGSTAFF DR NEW RSF 2 $252,672 SFD WITH ATTACHED 3 CAR GARAGE BLD07-00557 SOUTHGATE DEVELOPMEN 4171 RUTH ST NEW RSF $252,200 SFD WITH A TT ACHED 2 CAR GARAGE BLD07-00538 W ALTON BUILDERS INC 1058 FLAGSTAFF DR NEW RSF 2 $226,500 SFD WITH A TT ACHED 3 CAR GARAGE BLD07-00535 W ALTON BUILDERS INC 4410 TEMPE PL NEW RSF $211,700 SFD WITH A TT ACHED 3 CAR GARAGE BLD07-00562 JOH S & KATHLEEN K STEE 2063 BRISTOL DR NEW RSF 2 $205,000 SFD WITH A TT ACHED 2 CAR GARAGE BLD07-00597 WALDEN WOOD ASSOCIA 4081 RUTH ST NEW RSF 2 $198,500 SFD WITH A TT ACHED 2 CAR GARAGE BLD07-00587 THAD & ANDREA SHELDO 142 LINDEMANN DR NEW RSF 2 $198,000 SFD WITH A TT ACHED 2 CAR GARAGE BLD07-00598 WALDEN WOOD ASSOCIA 4164 RUTH ST NEW RSF 2 $184,200 SFD WITH A TT ACHED 2 CAR GARAGE BLD07-0061O ARLINGTON DEV INC 52 COLCHESTER DR NEW RSF $182,762 SFD WITH A TT ACHED 3 CAR GARAGE BLD07-00596 B & H BUILDERS 2934 STERLING DR NEW RSF $180,000 SFD WITH 2 CAR GARAGE BLD07-00639 ALLEN HOMES INC 3652 GLASTONBURY ST NEW RSF $163,526 ZERO-LOT LINE SFD WITH A TT ACHED 2 CAR GARAGE BLD07-00642 ALLEN HOMES INC 3650 GLASTONBURY ST NEW RSF $154,188 ZERO-LOT LINE SFD WITH A TT ACHED 2 CAR GARAGE Total NEWIRSF permits: 16 Total Valuation: $3,688,248 BLD07-00620 GASBY'S 2303 MUSCA TINE AVE REP NON 0 0 $18,000 REROOF CONVENIENCE STORE Page: 6 City of Iowa City Date: 11/1/2007 Extraction of Building Permit Data for To: 10/1/2007 Census Bureau Report From: 10/3 1/2007 ~ ~ Permit Number Name Address Impr Use Stories Units Valuation BLD07-00580 NICHOLSON & SONS L L C 1040 ORCHARD ST REP NON 0 0 $12,500 EIFS SIDING OF EXISTING COMMERCIAL BUILDING BLD07-00577 HOSPERS & BROS PRINTER 709 S CLINTON ST REP NON 0 0 $11,892 REROOF COMMERCIAL BUILDING BLD07-00551 ST MARY'S CHURCH 220 E JEFFERSON ST REP NON 0 0 $7,000 REROOF AND REPAIR PORCH BLD07-00572 lOW A CITY HOSPICE INC 1025 WADE ST REP NON 0 0 $2,892 WINDOW REPLACEMENT FOR COMMERCIAL BUILDING Total REP/NON permits: 5 Total Valuation: $52,284 BLD07-00530 MIKE MCLAUGHLIN 618 BOWERY ST REP RDF 0 0 $161,000 FIRE REPAIR OF DUPLEX Total REPIRDF permits: 1 Total Valuation: $161,000 BLD07-00633 PHEASANT RIDGE 2401 BARTELT RD REP RMF 0 0 $12,000 Reroof BLD07-00568 633 PARTNERS 618 E COURT ST REP RMF 0 0 $2,000 REPAIR FIRE ESCAPE FOR RMF Total REPIRMF permits: 2 Total Valuation: $14,000 BLD07-00645 THUNHORST. HEIDI M 3316 SHAMROCK DR REP RSF 0 0 $10,449 BASEMENT REPAIR BLD07-00626 JOHN & SHARON LAKE 2103 H ST REP RSF 2 0 $7,000 FRONT PORCH REPAIR FOR SFD BLD07-00585 MARY ROGERS 515 N VAN BUREN ST REP RSF 0 0 $4,800 WINDOW REPLACEMENT FOR SFD BLD07-00581 RUSTY & BECKY SOGLIN 650 S GOVERNOR ST REP RSF 0 0 $4,500 PORCH REPAIR FOR SFD BLD07-00646 JOHN E & DANNETTE L RA 115 S LUCAS ST REP RSF 3 0 $4,000 WINDOW REPLACEMENT FOR SFD BLD07-00647 RA YMOND HENDRICKSON 228 BROWN ST REP RSF 0 0 $3,000 STUCCO REPAIR SFD IN HISTORIC DISTRICT BLD07-00627 PATRICK L RIDENAUR 2238 CALIFORNIA AVE REP RSF 0 0 $800 WINDOW REPLACEMENT FOR SFD Total REPIRSF permits: 7 Total Valuation: $34,549 GRAND TOTALS: PERMITS: 90 VALUATION: $17,440,600 I 1';~;7 I Marian Karr From: Sent: To: Doug Elliott [doug.elliott@ecicog.org] Thursday, November 01,200710:18 AM ECICOG Express Subscribers Subject: Legislative Open House - November 20 Importance: High Attachments: Open House on November 20.pdf Please join us on November 20,2007, at 4:00 p.m., at Coralville City Hall for the annual Legislative Open House. This event is cosponsored by ECICOG, the Iowa League of Cities, the Iowa Association of Counties, and the City of Coralville. Information about the open house is attached. There is no registration or cost to attend, but feel free to let us know if you can make it by responding to Gina Peters at 9lm3,p~t~r$@~c;ic:;.Qg.Qrg. Doug Douglas D. Elliott Executive Director East Central Iowa Council of Governments 700 16th Street NE, Suite 301 Cedar Rapids, Iowa 52402 319.365.9941 319.365.9981 (fax) www.ecicog.org 11/1/2007 Tuesday, November 20, 4:00 - 6:00 Coralville City Hall 1512 7th Street Coralville CONTACT INFORMATION East Central Iowa Council of G 700 16th Street NE, Cedar 2006 Legislative Open House Time to meet with legislators informally and enjoy refreshments is provided from 4:00 to 4:30. A formal program follows, which allows legislators the opportunity to give their views on the upcoming session and includes time for questions and answers. City and county officials and members of the general public are encouraged to attend. Please feel free to forward this invitation to others. This event is cosponsored by ECICOG, the Iowa League of Cities, the Iowa State Association of Counties, and the City of Coralville. n~87 I Marian Karr From: Thomas Baldridge [membership.services@sierraclub.org] Sent: Thursday, November 01, 2007 5:08 PM To: Council Subject: Support a Clean Energy Bill! A message from Thomas Baldridge thomas-baldridge@uiowa.edu. Dear Ross, For the first time in three decades, we have the chance to pass an energy bill that will make us more energy independent, save consumers and taxpayers money, keep and create good jobs, and reduce our carbon emissions. Please, ask the Congressional delegation from our state to help flip the switch and bring America's new energy future to life by including both a 15% Renewable Electricity Standard and a 35-mpg Fuel- Efficiency Standard in the pending Energy Bill. Local governments have been taking the lead on addressing the image of climate change -- now it's time for Congress to join the effort in earnest. Thank you! This message was sent with the help of the Sierra Club in support of our fJipJheSwitchmCe'lIDPgign to fight global warming. 11/212007 Page 1 of 1 ~ Marian Karr From: Mary Bennett [Mary-Bennett@uiowa.edu] Sent: Thursday, November 08, 2007 10:37 AM To: Marian Karr Cc: 'Marybeth Slonneger'; 'Helen Burford FHP'; mayhem@zeus.ia.net Subject: Wetherbyp -possible work session for city council Marian, The Committee to Save the Wetherby Cottage appreciates the valuable assistance we have received from the city staff. After discussions at the Parks and Recreation Commission last night, it was agreed that more public input was necessary before the commission could make any decisions about placing a historic structure on city-owned park land. Specifically, attempts will be made to solicit input from those in the Goosetown neighborhood who might have something to say about the idea of locating the Wetherby cottage in the Reno Street Neighborhood Park. The commission's meeting on Wed., Nov. 14, will provide this forum and the public will be notified. We would like to request a chance to work with city council members on resolving issues relating the Wetherby cottage as outlined in the message sent to the City Manager. However, we now feel it would be wiser to wait until Thursday, Nov. 15, so we will have a better idea on what the Parks Commission might recommend. Although we have already raised $17,000 in private donations, we still have not identified a permanent site for the cottage. We want to respect the property owner who has graciously agreed to wait until Nov. 15 for us to get a plan together, but it means we need urgent assistance. We thank you for your patience as we work through these issues and we hope the city will continue to cooperate with efforts to preserve this local landmark. Mary Bennett Marybeth Slonneger Committee to Save the Wetherby Cottage 11/8/2007 1 ~ 1 ---= -~ !~W~it "-~_=I'- ~ .. CITY OF IOWA CITY MEMORANDUM Gi[J Date: November 8, 2007 From: City Council Dale Helling - Interim City Manager Wetherby House To: Re: Enclosed you will find information regarding the Wetherby House as received from Marybeth Slonneger on Wednesday, November 7, 2007. The Parks and Recreation Commission on Wednesday, November 7, and made no specific recommendation. Discussion will continue at their next meeting scheduled for Wednesday, November 14, 2007. In addition, the Committee to Save the Wetherby House attended the Historic Preservation Commission meeting on November 7, and requested a letter of support. Page 1 of 1 Marian Karr From: Marybeth Slonneger [mbslonn@mchsi.com] Sent: Wednesday, November 07, 2007 10:28 AM To: Dale Helling Cc: Marian Karr; Mary Bennett; Shaner Magalhaes; Sunil Terdalkar; Helen Burford FHP; Mike Carberry; mayhem@ia.net; mwmk@mchsi.com; r.lloydjones@mchsi.com Subject: Wetherby Cottage Attachments: Wetherby FHP Board.doc; ATT4328727.htm; Wetherby FHHP map.pdf; ATT4328728.htm Dear Mr. Helling and Ms. Karr, As discussed at Monday night's Council meeting, weD the Committee to Save Wetherby CottageD would like to request a special work session of Council to assist with the following requests: 1) Approve a resolution granting permission to place the cottage on city-owned park land 2) If on park land, reach an agreement about no tax, no insurance, mowing grass on the condition that maintenance and annual upkeep be supported by funds from a private endowment aCHS) 3) Consider extending deadline for bringing building up to code in 60 days (as per a 2-phased approach: 1. the move and 2. the restoration) 4) Ask for free assistance from traffic engineer during move ($500) 5) Ask for a contribution of the police escort during move ($2,500) 6) Ask for city forester to trim trees related to move at no cost 7) Possibly waive moving permit fee ($85)** 8) Possibly waive building permit fee ($534)** We'd like to submit the budget as drawn up by Friends of Historic Preservation, who have been working very intendy with architectural historians, engineers, house movers, and foundation companies in the short period of time allowed. 111712007 Members of Friends of Historic Preservation Board of Directors Acting on the motion of the special meeting on Oct. 28th, I have been able to mediate with Mike McLaughlin, owner of the Wetherby House, a voluntary hold on demolition of the structure. He agreed to not to proceed with demolition prior to 6:00 PM on Thursday, Nov. 15th, 2007. In subsequent conversations, he has stated that given evidence of progress on relocating the house, and a definite timetable, he does have some flexibility beyond the above date. Helen Burford and I have attempted to document the steps involved in relocating the Wetherby House. We have also attempted to give an estimate of the costs in such a venture. Listed in this document are our results to date. There are some major costs not yet estimated. These results will be made available to any individuals working as a group to relocate the Wetherby House. To get these estimates, Friends of Historic Preservation has expended the following funds: Goodwin House Moving Estimate $150.00 Historical Documentation of 935 E Market $500.00 Mid American Estimate $150.00 TOTAL $800.00 Several things to be aware of: according to City codes an applicant cannot get a moving permit without first securing a building permit. The Building permit requires that the building be permanently installed within 60 days of the move onto the lot. The moving permit will not be issued until 48 hours after filing the completed application and all fees, deposits for City services (which require 2x the estimated expense to be escrowed by certified check) plus evidence of insurance (certificates) are also completed. The applicant's building permit application must include: . Proposed site location . Site plan including grading, etc. . Specified location/ description of foundation, sewer, water, and electrical connections with associated costs of execution. Also reconstruction of the moved building will comply with the building, electrical, plumbing, and zoning ordinance of Iowa City as well as the State Energy Code and State Handicapped Accessibility Code. I think it is important to emphasize that Friend's of Historic Preservation insist that all city processes/requirements be followed. We have long lobbied for standards and processes to be followed in dealing with historic structures, and asking for waivers of policy would counter many of our previous stances regarding city policies. Restoration costs associated with the reconstruction of the building must also comply with the Secretary of Interior Standards. While the building has been deemed" eligible" for listing on the National Register, further work which potentially could be petitioned to be covered by a grant from the State must be considered. The first financial step to consider in this analysis is cost associated with gaining title. As an intermediary taking possession of the house we would need to arrange for an inquiry into the title, take a quit claim deed, and probably a specific release from McLaughlin's mortgage lender. All of this can be done on a pro bono basis. The transfer from Friends of Historic Preservation to the final owning entity would be similarly cheap and easy. The next area to consider is the move itself. In discussions two possible relocation sites have been considered: Reno St. Park and Hickory Hill Park. Below are cost estimates for moving the Wetherby House to both sites. There are several possible options to move the house. Wetherby House has three separate pieces. Due to the construction techniques used and the size of the total structure, the entire house CANNOT be moved as a single piece. P ART ONE is the original 2 story structure closest to Market St. That part measures 22' x 14'. PART TWO is the gable built to the rear of the house on the east side, which was likely executed by Isaac Wetherby. PART THREE is the western portion to the rear of the house. The likeliest scenarios are to either move only PART ONE or to move both PART ONE and PART TWO: Reno St. Hickory Hill $10-14,000 $10-14,000 $21,000 $18,000 Goodwin Estimate House original only Goodwin Estimate House in 2 parts If the house is moved, either as original only, or in two parts, the following would be necessary to separate the additions and secure the structures: Carpentry to separate house/frame $1,500 The following are costs associated with moving, regardless of which of the two locations or how much of the building is moved: Moving Permit Forestry Ins u rance-I iab i I ity/ casualty-con struction Excavation of old foundation & brick, rental of truck, pallets, storage, labor-250 a day Dumpster/ trash removal Fill grade, fence area, plug sewer line $85 $Not yet available $750 $350 $300 $200 The following must all be paid in full 48 hours prior to moving the house, by certified check. While there is no cost for fire department, they do reserve the right to stop or change the route due to public safety concerns. Mediacom- escrow Mid American -power lines full day escrow Quest Traffic Engineering Deposit escrow Police (min 2 officiers@104.18hr) 12 hrs escrow Fire Department Reno 51. $5,280 $2,400 Not Applicable $500 $2,500 Not Applicable Hickory Hill $3,382 same same same same same The following are costs associated with permanently installing the house at a site. Once again these costs would be the same for either location. We do not yet have an architecturalj engineering estimate. A very rough (and modest) estimate for repairs and restoration is given below. The low estimate in that restoration budget assumes that the amount of time and labor Friends of Historic Preservation would give, in workshops conducted at the house, would be considerable. Also to be considered would be the use of the structure. Two possible scenarios seem most likely: 1. Moving the original house without the addition to be used as a "park meeting hall" similar to the log cabins that are in City Park. ADA compliant entrance and access would be required. 2. Moving the original house and addition. Constructing an ADA compliant (unisex) bathroom, and possibly a refreshments bar (sink, refrigerator) for meetings. Architectural/Engineering: Architect @125 hr/drawings @40 hr Foundation-full basement with floor Building Permit- Electric/Plumbing/Sewer/HV AC Building Permit-Foundation, Code compliant: 60K $534; 80K $654; 100K $774 Repairs/Restoration National Register application $Not yet available $9,000 $300 $534 $60,000 $3,500 So to give a summary of cost estimates: OPTION MOVE SITE TOTAL Original structure Reno St. $23,865.00 $73,334.00 $97,199.00 Original structure + addition Reno St. $33,365.00 $73,334.00 $106,699.00 Original structure Hickory Hill $21,967.00 $73,334.00 $95,301.00 Original structure + addition Hickory Hill. $28,467.00 $73,334.00 $101,801.00 I think the above estimates are reasonable, and accurate, and as if often the case with construction, lower than actual costs. Considerable fund raising would need to take place. The Scaruon Foundation has given preliminary indication that Friends of Historic Preservation could get a $5000.00 grant toward saving the Wetherby House. The State Historical Society's HDRP grant could match funds raised up to a maximum of $15,000.00. This leaves as a final consideration the cost to maintain the structure over time. The City has made it very clear that they are unwilling to assume the responsibility of long term maintenance, care and utilities. To that end the idea of an endowment or some sort of permanent funding mechanism has been suggested. Something to consider with that is what fellow board member Craig Willis wrote regarding this issue: The ongoing maintenance, consisting of utilities, insurance and upkeep (1 am assuming the property to be property tax exempt), can be funded either with an endowment or by a "pay- as-you-go" fundraising commitment. One caveat I offer with the notion of an endowment fund is that, if one solicits funds for something the solicitor calls an endowment, certain legal restraints arise on the use of the funds. Essentially, the non-profit cannot touch the principal of the endowment. So, the risk is that if the endowment is not completely funded, one is stuck with only the income. For example, if the annual expenses are $5k (that does seem high to me), but one only raises 20k for an endowment, you get lk per year, with a fundraising obligation of 4k per year, instead of having 4 years fully paid. Page 1 of 1 We are also working closely with the board of Friends of Hickory Hill Park. They have submitted the following conditions as part of the review process we'll be going through this afternoon with the Parks and Recreation Board: 1. House to be placed along Cedar Street at the western edge of the park where there are already houses abutting the parkn with the cemetery just to the rear (northwest) of the property. In this location it would be less susceptible to vandalism since it would be surrounded by residential properties and would not seem to intrude upon the park. 2. Abutting property owners must not object to the placement of the house in this location. 3. The exterior of house must be restored within 18-24 months. 4. FHHP will bear no fInancial or other responsibility for the restoration or long-term maintenance of the house. A plan must be spelled out for who will be responsible for maintenance. 5. Historic landscaping of the house (namely, apple trees) will be confmed to the immediate yard of the house and will not extend into the park. 6. The house must serve a public educational function and should be made available to FHHP and/ or the Parks & Rec Department for public education and meeting purposes. We include an attachment from FHHP that would show the proposed location of the cottage in Hickory Hill Park. file://C:\Documents and Settings\mkarr\Local Settings\Temporary Internet Files\OLK434\... 11/7/2007 Hick.ory Hill Pa.rk. 20-acre Dickens Property to be purchased by FHHP (see reverse) " /4-acre Edberg \, Property to be ~~ \ willed to JCHT '-. ~ j Sr_ JoseDh's Ce.mei'e.r~ ~ed. ~r~ RO 51 This map was produced by the Friends of Hickory Hill Park, a non-profit, volunteer organization committed to the preservation, improvement, and expansion of the park as a natural area and urban sanctuary. To find out more about our work visit us at www.hickoryhillpark.org .... c'rO, " '-"""~ o;"',,\! ;~l !~)t ;... t' >- <: i:~ , :": ...:.-~ Using the limestone trails, the distance between . Entrances 1 and 3 (Dodge/Conklin to First Ave.) is approximately 1 mile. . Entrances 1 and 2 (Dodge/Conklin to Bloomington SI. is approximately 1 mile . Entrances 2 and 3 (Bloomington SI. to First Ave.) is approximately 1 mile. Raingarden site P,\rA, C!\lT't'J\Ce. . f:\H"J.:. ::::b,:}!'rr \'lo~"l;.t!\d and sh.r"ut--' cnvX':T ~)P(T, IJa~SrOL Creek. W;1\('~s1"n;\;t l}).:-rt ~r.d d;ri' J:0th u <( _i..- t' t::: :;. Stand in any open field in Hickory Hill Park and look around. What do you see? Where does park land end and private land begin? Where there are homes and cornfields, the boundary seems clear. Now, stand amid the open fields in the northern half of the park and look to the northwest. Uphill, you see dense woodland. But much of what you see is not park property. With this in mind the Friends of Hickory Hill Park has been working with neighboring property owners on options to preserve natural land for the benefit of the park. In spring 2007, park neighbors Willa Dickens and Patricia Edberg offered Friends an opportunity to permanently preserve nearly 20 acres ofland directly adjacent to the park (see map for location south o[Dodge Street and east o[ Conklin Lane). Patricia Edberg plans to will her 4-acre property to the Johnson County Heritage Trust (JCHT). Friends o[Hickory Hill Park (FHHP) will assistJCHT with the longterm management and restoration o[ the Edberg property as a bird sanctuary. Just to the east o[ the Edberg property, is the Willa Dickens property, 16 acres o[ sensitive environmental land. The Dickens property is mostly wooded with several open areas and one low wetland area, which was historically used by the Czech community in Goosetown to harvest ice (a portion o[the ice dam still exists). Taken together the Dickens and Edberg properties afford an invaluable opportunity to protect and expand the view from the park. FHHP will raise [unds to purchase the Dickens land to be held in trust by theJCHT. By holding the land in a private trust, we preserve our opportunities for grants to assist with restoration o[ both properties. 'fhe rnission ofFricncls of Hickorv Hill Park is \0 pcrmaneruly protect and preserve thc Park" uniquc qualities as urban park land. Hickory Hill's woodlands, fields, and waterways provide habitat Dlr a variety ofwildlil(~ and OfllT the puhlic an opportunity to enjoy wildlife within the ci ty. Since its f(mnding in 1999, FIllIP has worked with school groups, Boy Scouts and Girl Scouts, and local environmental and community organizations to improve access to the park and to enhance and restore its natural katures. In recognition or our efItHts the Johnson County Heritage Trust awarded FHHP with its prestigious Conservationist of the 'Year awardl()r 2003. c N RIBUTE Name Address City, State, Zip Code Phone or E-mail Join us in our effort and help determine the future of the park. Gift / Pledge amount (circle one). If pledge, please indicate whether you would prefer to give annually or quarterly (circle one). Amount: $500 $250 $100 $50 $25 (circle one) Other $__ Friends of Hickory Hill Park is asking its members and the broader community to help preserve and restore an essential viewscape for the park. Our goal is to raise $160,00 for land purchase with an additional $40,000 to provide a [und [or land management and restoration [or both conservation properties as well as our restoration work within the park. All land purchased will be held by Johnson County Heritage Trust but will be accessible to park users. To make a contribution in the honor/memory of an individual or a special event (marriage, birth, etc.), please provide the appropriate information below. In honor/memory of : We will gladly send an acknowledgement for memorial/honorary contributions to the appropriate person if you provide name and address:. FHHP has already raised $50,000 toward the land purchase. O[this, $20,000 is designated as a challenge grant, so every dollar you give is matched. This is a unique opportunity to determine the [uture of Hickory Hill Park, an opportunity we cannot afford to lose. Please join us in our effort to establish the Dickens-Edberg Preserve. For information about Friends o[Hickory Hill Park and the work we do to conserve and improve the park as a natural area, please visit our website: Name Address City, State, Zip Code www.ltI~c~oY.t1lt1~LL.PCt Y'~.OY'g FHHP is a 501 (c)3 organization. All contributions are tax deductible to the extent allowed by law. No goods or services were received for this gift. Make checks payable to FHHP-land Enhancement & Acquisition Fund (FHHP-lEAF) and send to Friends of Hickory Hill Park, P.O. Box 1681, Iowa City, IA 52244-1681. Page 1 of 1 Thank you for your kind attention to this request. Marybeth Slonneger file://C:\Documents and Settings\mkarr\Local Settings\Temporary Internet Files\OLK434\... 111712007 PRELIMINARY HOUSING AND COMMUNITY DEVELOPMENT COMMISSION MINUTES OCTOBER 18,2007 PHEASANT RIDGE NEIGHBORHOOD CENTER Hightshoe noted that since the Chair, Anthony, was not present, nor the Vice Chair, Richman, they would need to appoint someone as temporary Chair in order to call the meeting to order. MOTION: Drum moved to appoint Shaw as Temporary Chair; seconded by Hart. Motion carried 5-0. Call to Order: Shaw called the meeting to order at 6:47 P.M. Members Present: Steve Crane, Marcy DeFrance, Charles Drum, Holly Jane Hart, Michael Shaw, Members Absent: Jerry Anthony, Andy Douglas, Rebecca McMurray, Brian Richman Staff Present: Tracy Hightshoe, Steve Long Others Present: Andy Johnson RECOMMENDATIONS TO COUNCIL (become effective only after separate Council action): None APPROV AL OF THE SEPTEMBER 20, 2007 MINUTES Shaw asked if there were any changes, additions to the minutes. MOTION: Crane moved to accept the minutes as submitted; seconded by Hart. Motion carried 5-0. PUBLIC COMMENT OF ITEMS NO ON THE AGENDA None. 11-08-07 IP11 Housing and Community Development Commission October 18, 2007 Page 2 ST AFF/COMMISSION COMMENT Hightshoe began her comments by stating that she had received an email from Shaw regarding affordable housing and the Big Ten property downtown that has been proposed for student housing. Hightshoe stated that she checked with the legal department and the commission is not able to discuss or make a motion to approve a statement as the commission/staff did not give the customary 24-hour notice that this would be on tonight's agenda. Shaw provided a brief update, stating that Planning and Zoning had originally denied this, but that they were now reconsidering it. Shaw will speak with Anthony to discuss if they should put it on the November agenda. HOUSING TRUST FUNDS - Presentation by Andy Johnson, Executive Director of the Housing Trust Fund of Johnson County Andy Johnson spoke to the members about housing trust funds, stating that they have been around for about 30 years, and are becoming very popular. Iowa has 17 trust funds, according to Johnson, These trust funds are used to address local housing needs. Johnson said that the goal of the Housing Trust Fund is to fill in the gaps after other agencies have helped to the best of their ability. He said that with the decreased level in federal funding for housing, housing trust funds have seen a surge in the needs. In comparing Johnson County's needs with Van Buren County's needs, Johnson stated that Van Buren's needs are a bit different than Johnson County's in terms of need for transitional, rental and owner-occupied housing and/or housing rehabilitation. The Housing Trust Fund of Johnson County is about three years old, as far as having funding and staff. Their mission statement is to promote and support affordable housing in Johnson County, and their vision statement is decent, safe, affordable housing for all in Johnson County. The primary source of funding is the State Housing Trust Fund. Johnson also explained they receive additional funds from various sources. They were recently awarded assistance for rental assistance for the elderly and persons with disabilities. Johnson noted that the fund is a revolving loan fund. Funds returned are allocated to new affordable housing projects, Johnson shared with members some of the Housing Trust Fund's achievements over the past three years, and some of their partnerships with area affordable housing providers such as Habitat for Humanity. Johnson spoke about the housing summit they sponsored that took place last November, at which over 100 business leaders were in attendance to advocate and raise awareness for affordable housing. Johnson continued his presentation, discussing where the Housing Trust Fund stands currently with funding and what they would like to achieve. He stated that there has been a campaign for a national housing trust fund, but it has not been approved by both houses yet. He said the goal would be to funnel national funds through a dedicated revenue source such as Fannie Mae and Freddie MAC to state and local governments. Crane asked Johnson for more details on the various state trust funds. Johnson explained various counties within the state have set up trust funds to address local housing issues and to make them eligible to receive state and/or national funds should legislation pass 2 Housing and Community Development Commission October 18, 2007 Page 3 that secures a dedicated revenue source. He stated the state housing trust fund advocacy's network hired a lobbyist to help them with their advocacy goals. NEW BUSINESS - Annual Review of the 2006-2010 Consolidated Plan (a.k.a. CITY STEPS) Hightshoe explained that each year the city conducts public meetings to gather feedback on needs and priorities for low-to-moderate income persons. The commission and staff compare the comments received to the existing needs and priorities identified in CITY STEPS. Three meetings were held, one at Pheasant Ridge Neighborhood Center, one at Forest View Mobile Home Park and one at Lakeside Apartments. The feedback from the first two meetings were included in the HCDC packets. (The last meeting was held right before the HCDC meeting.) Hightshoe asked if after reviewing the comments received if any needs or priorities must be changed in CITY STEPS. Long stated that they have had good turnouts at each meeting. A translator was present for the meetings at Forest View and Pheasant Ridge as a large percentage of the population did not speak English. Long also spoke about the meeting at Lakeside, and some of the issues they have been addressing there. He further stated that they just found out that Lakeside has been sold. He stated that they are looking forward to working with the new owners to get some issues resolved, with safety being a major issue. Hightshoe noted that due to some procedural changes, HUD has changed their reporting requirements. She briefly explained some of the issues, explaining that the format will be somewhat different. They will have to show goals and accomplishments, with more detailed required, Hightshoe stated that the commission has another month to decide if they are going to recommend any changes in CITY STEPS. Members briefly discussed some of the various key issues of concern. Hightshoe stated that any change in CITY STEPS requires a 30-day public comment period and must be approved by council. Long explained to members how they have been targeting specific neighborhoods this year, in order to get the communication flowing. They have also been combining meetings with regularly scheduled tenant/resident meetings in order to take advantage of a larger crowd being present. Each meeting had 25-35 residents. NEW BUSINESS - Update on FY08 Projects - CDBGIHOME projects that have not entered a formal agreement with the City of Iowa City Hightshoe stated that there is an existing policy that requires CDBG and HOME projects to enter into an agreement with the City within 90 funds from the date funds are available. She gave the members a quick run down of the various recipients who have not entered a CDBG agreement with the City. First noted was Neighborhood Centers of Johnson County (NCJC). Hightshoe noted that NCJC can't enter an agreement until consent is given from the deed holder of the property at Pheasant Ridge, NCJC has a land lease with the current owner for the neighborhood center. Staff is working on getting the owner's consent. HACAP and The Housing Fellowhip (rental project) have 3 Housing and Community Development Commission October 18, 2007 Page 4 not entered agreements as a site is not known yet. A site specific environmental review must be completed before the City can enter an agreement with the recipient. Blooming Garden has not entered an agreement yet as they are trying to determine which property is most accessible due to the accessibility regulations for City-assisted housing projects. Burns and Burns (Blooming Garden) hopes to have construction complete by the fall of 2008. Members asked questions of Hightshoe regarding some of the various aspects of CDBG funding. MONITORING REPORTS - Builders of Hope - Transitional Housing (Crane) Crane reported that he spoke to the director of this program. There are currently six people living at the house. There are 5 HOME assisted single room occupancy units and one private unit ("manager's" unit). He further noted that one of the residents is the "manager" who helps the others get hooked up with available services. Long stated they had an open house and it is an attractive, well maintained home. MONITORING REPORTS - Shelter House - Outreach Coordinator (McMurray) Hightshoe stated that McMurray emailed her about this. Her report stated that Shelter House served 154 people during the past fiscal year. Of those, 100% were low income, 45 to 50% were women and children, 15% were veterans, and 40% had self-reported disabilities. Currently, 80 to 90 individuals are being served by the Star program, MONITORING REPORTS - Shelter House - FY04 Land Acquisition (McMurray) As for the land acquisition, the balance of the funds is approximately $30,000, and the Supreme Court decision has yet to be made on this project. MONITORING REPORTS - Aid to Agencies - ESI, MECCA, UA Y (Hart) Hart asked that she be put on the agenda for next month's meeting with these. She stated that she put in a call to Elder Services, and will be meeting with them next week. ADJOURNMENT DeFrance moved to adjourn the meeting at 7:45 P.M., seconded by Hart. Motion carried 5-0. 4 Commission Housing & Community Development Attendance Record 2007 Term Name Expires 01/18 2/21 2/22 3/8 3/22 4/19 7/19 9/20 10/18 Jerry Anthony 09/01/08 OlE X X X X X X X OlE Steve Crane 09/01/09 X X X X X X X X X Marcy De France 09/01/09 X X X X X OlE OlE OlE X Andy Dou~las 09/01/08 X OlE OlE X X X X X OlE Charlie Drum 09/01/10 X X X X X X X OlE X Holly Jane Hart 09/01/07 X X X X X X X X X Rebecca McMurray 09/01/08 -- -- -- -- -- -- -- -- -- -- -- -- X X OlE Thomas Niblock 09/01/08 X OlE OlE OlE X X -- -- -- -- -- -- Brian Richman 09/01/07 X OlE X X X X X X OlE Michael Shaw 09/0 1/09 OlE OlE OlE OlE OlE OlE X X X Charlotte Walker 09/0 1/07 -- -- X X X X X X -- -- -- -- Key: X = Present o = Absent OlE = Absent/Excused NM = No Meeting Not a Member MINUTES HISTORIC PRESERVATION COMMISSION THURSDAY, OCTOBER 11,2007 EMMA J. HARVAT HALL n~~.; I Preliminary MEMBERS PRESENT: Esther Baker, Michael Brennan, William Downing, Pam Michaud, Jim Ponto, Tim Toomey, Alicia Trimble, Tim Weitzel MEMBERS ABSENT: Ginalie Swaim STAFF PRESENT: Bob Miklo, Sunil Terdalkar OTHERS PRESENT: Helen Burford, Barbara Buss, Norm Cate, Austin Chamberlain, Ron Herman, Mark McCallum, David Ozolins CALL TO ORDER: Chairperson Weitzel called the meeting to order at 6:00 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. Weitzel welcomed William Downing, representing the Summit Street Historic District, as the newest member of the Commission. Weitzel said that the City received a national preservation honor award at a ceremony he and Regenia Bailey and Mike Haverkamp attended in Minneapolis to accept the award. Weitzel added that there will be a formal presentation to City Council. ITEMS OF CONSIDERATION: Certificate of Appropriateness: Terdalkar stated that two of the applications were fairly straightforward and met the requirements in the guidelines and could be done as consent items. He stated that for 811 East College Street, the application is to install a pergola in the front of an outbuilding that sits in the back of the landmark building. Terdalkar said the applicant will use stained wood materials. Terdalkar said that the application for 411 South Summit Street is to replace windows that are not historically accurate in that they are vinyl clad windows. He said the applicant intends to install four new double hung windows in the kitchen. Terdalkar said the sill windows will be a little bit higher, but that is natural for kitchen windows. Weitzel said that consent items are generally approved by the Commission, but if anyone has a reservation and wants to discuss one of the items, that can be called out, and the item will become a regular agenda item. MOTION: Ponto moved to approve certificates of appropriateness for the applications for 811 East College Street and 411 South Summit Street. Baker seconded the motion. The motion carried on a vote of 6-0. with Downing abstaining from the vote. 821 Dearborn Street. Terdalkar said that this application concerns a contributing structure in the Dearborn Street Conservation District. He said the application is for the demolition of an existing garage, at the back of the house, that has fallen into a state of disrepair. Terdalkar stated that the applicant would like to construct a new two-car garage with a footprint of 24 by 24 feet and would like to match the roof pitch of the garage to that of the house. He said the applicant is considering using stucco for the garage and simple, panel carriage style garage doors. Terdalkar said the applicant plans to use metal clad wood windows and doors for the garage openings. Terdalkar said the only unusual thing on the application would be the installation of two skylights. He said, however, that they are on the alley side of the garage and would not be very noticeable. Historic Preservation Commission October 11, 2007 Page 2 Chamberlain, the contractor for the project, said that the owner would like to make the garage as similar to the house as possible, with the same style roof and sort of a saltbox structure. He said that if he can't use the stucco, he would like to do a Tudor style with panels, if the stucco becomes too costly. Chamberlain said it was recommended to him not to use stucco in this type of climate. Weitzel asked, for the dividing board with the panels, what the panels would be like in between the half- timbers. Chamberlain said that he would probably use cedar or redwood sheets and would paint them. He said he would use cedar board or some weather resistant material painted to tie in with the home. Weitzel said the applicant is asking for two options: one would be stucco, and the other would be the simulated half-timbering. Chamberlain said a third option would be to have painted cedar siding, but he believes the owner would like to use the wood panels. Chamberlain said that the stucco that is on the house right now is cracked in quite a few places. Toomey said that modern stucco is basically a very thick latex with sand and does work in this climate. Chamberlain said there were also cost considerations with the stucco. He said that the paneling with a nice sand roll for texture would look like the house. Weitzel said that stucco is a difficult product to use. Toomey commented that the newer stucco is somewhat easier to install. Michaud said that the high belt course seems prairieish in style. Weitzel stated that there are some definite prairie features about the house, and there is a belt course on the house at the second story. Chamberlain said he is trying to find a way to match that nicely. Weitzel responded that even though the Commission likes to see the style of a garage match that of the house, because that's an easy way to make it fit in, there are other ways the garage could by sympathetic to the house without absolutely having the same features. He said there doesn't have to be a one for one match to the house. Weitzel said he likes the design but doesn't like the arched lights on the doors. Chamberlain said that the owner, Ron Cohen, is an artist and would like a simple garage but would like to have some light from the north so that he could potentially use the garage as studio space in the future. He said that Cohen would like to have the extra lighting features added in. Ponto said that the French doors seem unusual on a garage. Chamberlain said that would be the back side of the garage opening onto the yard. He said that because Cohen may be working in the garage, the doors would open for ventilation and light when he is working. Weitzel asked if the owner was committed to the placement of the door to the right. Chamberlain said it depends on where on the property the garage can be built. He said that the City informed him that if part of the wall of the current garage is kept, he could built the new garage basically there, saving as much of the back yard as possible, including an oak tree, which is what the owner would like to do. Weitzel said that he was unaware of the setback requirements in this case. Terdalkar said that an alley loaded garage can be up to five feet from the property line. Toomey said that if the garage is a new building, it would not be grandfathered in. Chamberlain said that if he used the existing walls, the new building could be grandfathered in. MOTION: Ponto moved to approve a certificate of appropriateness for the application for the application for 821 Dearborn Street as submitted, with the option, instead of stucco, of using half- timbering and with the stipulation that the garage doors not have an arched design and following staff's recommendation regarding the roof pitch. Chamberlain said the garage doors will probably be made of vinyl wrapped in a cedar wood to match and be painted. Ponto said the doors should either be solid or with square or rectangular lights, but not an arch pattern. Toomey seconded the motion. Historic Preservation Commission October 11, 2007 Page 3 Ponto said this is an interesting design that will look nice here. Weitzel asked if Commission members had an opinion about the windows. Michaud said that the windows are somewhat uncharacteristic and unrelated to the house. She said that a double hung vertical sash would be more appropriate. Downing said that garages typically have barn sash windows, not double hung. Michaud said that the five windows give the garage more of a prairie style. Chamberlain said that basically the windows in the diagram are supposed to match. He said that he could use four windows along the top to bring in light and also have the skylights to bring in more north light. Michaud said that having the windows elevated makes the garage a different style. Ponto said that in some ways it makes sense that the windows are above the horizontal banding, instead of cutting through the horizontal banding. He said if the owner uses the half timbering, then that issue goes away, and the windows could be lower. Michaud said the higher windows would not provide much light, because they are right up under the eaves. Toomey said it is on the north side, so it's all indirect light anyway. The motion carried on a vote of 8-0. 718 South Summit Street. Buss, one of the owners of the house, said that she would like to make some changes to an old two-car garage that has been added onto before. She said that she would like to make it a study. Buss said she does not plan to add plumbing, but the garage currently has electrical service, and she would like to add heat, air, and insulation. Buss said that she would like to add three windows on the south and would like to match the barn sash windows, but she would like windows that open. Buss said that the dimensions on the barn sash conform more to casement windows. She said they are about % of an inch wide, and the casement windows are about 7/8 of an inch wide. Buss said that the double hung is about two inches for the horizontal. Buss said they would like to have three windows on the east side, two above the existing windows and one directly in the middle, the same width, but just a little bit higher. She said Terdalkar suggested putting one on the east side, so they would also like to do that. Buss said that the garage is surrounded by other garages. She said they would also like to have a pedestrian door that would be entered from the east. Weitzel said that the illustration shows tall windows on the upper story and shorter windows on the lower story. Terdalkar said that is his illustration. He said that one could either get a double hung or a barn sash window there. Terdalkar said that a double hung could have a two over two divided light, and the mullion in the middle would be the meeting rails of the windows. Michaud said that the two over two windows look more in keeping with the simplicity of the garage/barn. Toomey said that casement windows will look out of place there. Buss asked if the Commission would mind that the other windows wouldn't conform, that the upper windows would have a wider horizontal separator. Weitzel said the dividing horizontal line wouldn't be a mullion, it would be an actual window frame on a double hung. Buss said that she would be okay with that. She added that she would trade the kind of window for the third window. MOTION: Michaud moved to approve a certificate of appropriateness for the application for changes to a garage at 718 South Summit Street, as submitted, with two or three sash or double hung windows on the second floor of the garage, with a door on the east side, a fourth window on the east side, and three windows on the south side, with the windows to all be double hung windows. Ponto, Baker, and Toomey all said that they would prefer double hung windows. Toomey seconded the motion. The motion carried on a vote of 8-0. Historic Preservation Commission October 11, 2007 Page 4 302 East Jefferson. Terdalkar stated that this is a landmark structure and is the rectory for Saint Mary's Church. He said that the applicant wants to replace the roof over the front porch with some rubberized roofing and also cover the gutters so that the external gutters on the front porch can be used. Terdalkar said the applicant was also requesting permission to use Azek material instead of wood moldings on the eave, which the Commission has not approved as a substitute material. He said the applicant then revised the application to use wood moldings. Terdalkar said that the revised application would meet the guidelines as long as the roof slope is not changed while covering the gutters and the wood moldings are used to match the existing. Terdalkar stated that the existing roof covering is a seamless, flat metal roof. He said that it does have concealed gutters. Terdalkar said that the gutters could be repaired, but the owner's preference would be to cover over the gutters but not remove them and to install external gutters. Weitzel said the applicant suggested there is a problem with the roof pitch, in that the water sheets off and misses the gutter entirely, coming out onto the stairs. He said the applicant then built the structure up on top to catch that, and that is part of the dissatisfaction with the current roof configuration. Downing asked if the owner would then be adding thickness to the profile to direct the water. Weitzel said he believes the idea would be to put a flat covering over the roof and add gutters all around. He said that he doesn't like the idea of hanging gutters over the trim, but if the building has this problem, and obviously it does, because the applicant put a pretty big thing over the stairway, not allowing the owner to hang gutters may just perpetuate the problem. MOTION: Toomey moved to approve a certificate of appropriateness for the application for 302 East Jefferson Street, as proposed, with the changes as suggested by staff in that wood material will be used instead of the Azek material. Michaud seconded the motion. Ponto said this is a reasonable approach, because if, in the future, the owner wants to go back to internal gutters, that would be possible, because they are just being covered. The motion carried on a vote of 8-0. Minutes for September 17, 2007. MOTION: Baker moved to approve the minutes of the Commission's September 17, 2007 meeting, as written. Baker seconded the motion. The motion carried on a vote of 8-0. OTHER: Terdalkar referred to the handout discussing the proposed telecommunications tower at Hawk Ridge Road. He said the City receives notice from telecommunications companies whenever they propose any towers and whether they affect any of the surrounding National Register or National Register eligible properties. Terdalkar said that is a requirement to receive federal permits, and therefore GSS Inc. has submitted a brief report. He said the City has also received a copy of a visual effects report prepared by Historian Patricia Eckhardt. Terdalkar said that the landmark property at 747 Benton Street and the Melrose National Register Historic District are within a fairly close distance to the location. He said that he did not see anything that would visually affect the historic district, however. Terdalkar said the tower itself would be a stealth tower in that it would be a light pole with downcast light. He said that this report is for the Commission's information, although if the Commission has serious concerns, he could put it on the Commission's agenda for a formal opinion by the Commission. Terdalkar said that the pole would be on the site, not on the street. He said there is a parking lot at the site that will need some lighting. Michaud said she was concerned about light pollution. Terdalkar Historic Preservation Commission October 11, 2007 Page 5 commented that the site plan shows the tower very close to the highway where there are no residences. Weitzel said that the site cannot be seen from the historic properties. Brennan said these are not local historic districts, so the Commission could not do anything if it wanted to. Terdalkar said the Commission has been invited to provide comments to be forwarded to the State Historical Society, which has something to say about the permits. Weitzel said that the State Historic Preservation Office is actually asking the CLG for comments so that the authority to approve or deny is actually asking for input from the Commission. Brennan stated that seems then like something that should be on the agenda. Weitzel said he agreed. He said that this is part of a Section 106, which is part of the CRF 38 legislation, which comes into play when there is federal money and when permits are required. Terdalkar referred to a free one-day workshop in Coon Rapids, Iowa providing training opportunities. He asked anyone who may be interested to let him know. Terdalkar said there will be an overview of the Secretary of the Interior Standards, and there will also be a session on financial incentives. PUBLIC HEARING ON DRAFT PRESERVATION PLAN: Weitzel said that the Historic Preservation Commission of Iowa City was enacted because of a certified local government with the State of Iowa and through ordinances that were approved by City Council. He said that the Commission is an independent, volunteer board of citizens - residents who are not part of the City administration. Weitzel said that the Commission is appointed by City Council, and its functions are part legislative and part judicial. He said that the Commission's mission statement is to identify, protect and preserve the community's historic resources in order to enhance the quality of life and economic well-being of current and future generations. Weitzel stated that this public hearing was convened to consider the Preservation Plan update. He said that once the public hearing is opened, citizen participation can greatly aid the process of deliberating whether or not to approve the Preservation Plan update. Weitzel said that in order to arrive at a complete and well-reasoned conclusion, the Commission welcomes all testimony. He said the Commission will base its decision on facts and evidence presented in the open meeting as well as other correspondence transmitted to staff during the Preservation Plan open houses. Terdalkar presented an overview of the draft Preservation Plan. He said that the first plan was adopted in 1992, and it was done through a CLG and an HRDP grant. Terdalkar said that another grant allowed for this draft update of the plan. He said that outside consultants, historians, and preservation planning experts were hired, and Svendsen Tyler and Clarion and Associates collaborated to complete the job, conducting neighborhood meetings and individual interviews with citizens and other interested parties. Terdalkar said that the draft provides a progress report of work done in the past 15 years. He said it tells what has been achieved in terms of the goals of the Preservation Plan and what to strive for in the next ten to 15 years. Terdalkar said the public input process began in January of last year, and solicitation of public input was accomplished in neighborhood meetings held over a three to four-month period, as well as through individual interviews. Terdalkar said that the updates are based on the received input as well as future visions collected from the input. He said that the Preservation Plan also provides an adoption policy and implementation policy for implementing objectives. Terdalkar said that in the past 15 years, surveys and evaluations were done for many of the historic districts and historic areas in the City. He said that there are now seven historic districts in the City that are locally designated, five conservation districts, and 56 local and National Register properties. Terdalkar said that recently three national historic districts were added to the City. Terdalkar stated that the 25th annual award program will be held in October. He said all of these efforts have led to neighborhood improvement, stabilization of many of the residential areas, and have provided investment opportunities in the older neighborhoods as well as in downtown and commercial areas. Historic Preservation Commission October 11, 2007 Page 6 Terdalkar said that some of the recommendations in the draft refer to streamlining the Commission's review process in reviewing projects based on exterior changes and alterations. He said, however, the main focus is on providing more technical and financial assistance and incentives to encourage more historic preservation activities, increased efforts to provide education and interpretation, and bringing in outside visitors and creating opportunity for economic development in terms of heritage tourism. Terdalkar said it provides economic potential, and focusing and capitalizing on those resources is one of the recommendations in the draft. Terdalkar said the Commission is seeking public opinion on the draft. He said that after that point, the Commission will discuss the plan and any possible changes and will then recommend this Comprehensive Plan amendment to the Planning and Zoning Commission and eventually to the City Council. Terdalkar said the public hearings for that will be announced, and citizens can also continue to send comments and concerns via e-mail or telephone. Public hearing: Weitzel said that citizens are asked to limit comments to five minutes. He said that the Commission is not here for debate but is present to listen to and discuss public comments. Weitzel said that the Commission will discuss what it hears after the meeting, summarize comments, and eventually make a recommendation to the Planning and Zoning Commission and the City Council. Helen Burford, 528 East Colleqe Street, said that Friends of Historic Preservation and its board members spent quite a bit of time working with the Commission through this process. She said that what is refreshing about this draft plan is its focus on the economic impact of historic preservation on the community. Burford said the best example of this would be the recovery efforts on Iowa Avenue and in other areas that were affected by the Tornado. She said it is paramount to recognize that this recovery effort created jobs, put dollars back into the community, improved the streetscape, encouraged people in other areas of the community to make investments in their properties, and encouraged those who normally would not want to consider historic preservation as a governmental tool for stabilizing or bettering a neighborhood to take a second view of the situation. Burford said that in stimulating other areas where there is a lot of change about to happen, there has certainly been a positive impact on the community. She said that for the future, it is something that also attracts new people to the community, so that new businesses and new thinking will be supported. Burford stated that the second important thing that the plan addresses is that it encourages neighborhood stabilization. She said that the Plan addresses in detail certain things that the community has heard over and over again. Burford stated that most of the historic areas are already developed properties, so people are concerned with the preservation of certain unique features of the community. For example, she said that this Plan addresses brick streets in a way that the other plan did not. Burford said that the Plan brings forward a rational way of addressing something that is important to some parts of the community. In terms of neighborhood stabilization, Burford said this Plan discusses the older communities and allows one to think of them in a very contemporary way, as with the resurgence of walkable communities and things that have an impact on the environment. She stated that this Plan gives a good framework for talking about these things. Burford said that by encouraging historic preservation, the potential for heritage tourism is created. Burford stated that one other thing that is extremely important about the Plan is the streamlining of the process. She said the Plan really emphasizes better communication both within the City and externally, with the University, community groups, and neighborhoods. Burford said that the Plan reaches and gives a nice framework for encouraging positive actions on the part of the community and also overcomes the hurdle of any sort of negative feelings about dealing with regulations first, because they really do benefit the community. David Ozolins. 1131 East Burlinqton Street, said that he has lived at his house for 15 years and has worked on the house and slowly been remodeling it since he has lived there. He said that the entire house has Andersen windows. Ozolins said that he put a two-story addition on four years ago and is now Historic Preservation Commission October 11, 2007 Page 7 in the process of putting on a single-story addition. He said that he had ordered a bunch of Andersen windows for the addition and was going to use the French doors from the current house on the new addition but has since been informed that he cannot use vinyl windows. Ozolins said he would be forced to lose $5,000 to $6,000 worth of windows. Ozolins said that he is trying to find a way to appeal this to either the City Councilor Board of Adjustment, because he doesn't feel that is proper. He said his main point is that there has to be more ways of appealing the decision of the Commission. Ozolins said that of all the building codes and ways to build, there are a number of different venues in which to work out a disagreement of variance. He said that with historic preservation, he is trying to figure out how to meet the Code and the spirit of the law and yet be able to use the vinyl windows. Ozolins stated that when the standards were written 20 years ago, vinyl windows were not very good. He said that now, one can step back ten to 15 feet and can't tell the difference between a metal clad window and a vinyl clad window. Ozolins said he has heard comments that one cannot paint a vinyl clad window, but that is the reason he bought them. He said that he is trying to get back to what is close and reasonable for his house but wants to figure out a way to get there with the vinyl windows. Ozolins said he would like to see the Commission codify allowing high quality vinyl windows or separate routes of appeal for that kind of process. Weitzel said that in a conservation district, the normal route of appeal would be to the Board of Adjustment. Ozolins stated that that requires a $375 fee. Ron Herman said that he is Ozolins' contractor for the second part of the addition to his house. Regarding an appeal to the Board of Adjustment, Herman said that is really a meaningless appeal. He said the Board of Adjustment can only say that you follow the guidelines or not. Herman said it is obvious that because the guidelines say that something is not allowed, that that is an appeal that in a conservation district costs $375 to file, whereas in a historic district it is free. Herman said that if it were a building code issue and not a zoning issue, which an overlay district is, he could go to the Board of Appeals and get a variance for that, but he can't get a variance for something that is in the historic preservation code. He said that for whatever reason, it exists outside the normal appeal procedure. Herman said all one can do is go to the Board of Adjustment, which will look at the guidelines. He said that guidelines to him is really a soft and fuzzy word, when it is actually a proscription. Herman said that there is no due process in that under the current regime and the way the overlay districts work, there is no appeal past the Board of Adjustment, which can only look at the guidelines. He said there has to be some way to modify things as we go forward. Herman said that by the time Andersen vinyl clad windows are installed and trimmed, they look exactly identical inside and out. He said they are both quality products. Herman agreed that when the statutes were written 25 years ago, vinyl windows were cheap but said that is no longer the case. He said he is not asking that there be a blanket allowance but thinks that there are cases where an exception should be made. Miklo said that there is a section of the draft plan that discusses the guidelines in conservation districts, and windows is one of the things the Plan suggests be looked at. He said the appeal process is pretty standard for this sort of code, but the Plan does actually support looking at the window issue. Miklo said it might be that when there are already vinyl windows on a building, that might be a time when an exception could be made. Norm Cate, 322 Mullin Avenue, said he took on a project about one and one half years ago, an arts and crafts cottage in disrepair. He said that he now lives there, and he took this on to save a really great old house. Cate said that everything he has done on the house is period appropriate except that he had to take out the wooden casement windows that were original to the house, because they were in such bad shape, and he replaced them with metal clad windows. He said the windows look exactly like the wooden windows that were in there. Historic Preservation Commission October 11, 2007 Page 8 Cate said it concerns him that if this property were in a historic district and he came up with a vinyl product that was as good if not better but for a more reasonable price, he wouldn't have been able to put them in that structure. He said that the guidelines, like any other form of proscriptive code, does need to have some form of appeal, that he should be able to come to a board to present a product that he feels satisfies the intent of the guidelines. Cate said that the way it is currently set is that if it doesn't meet the guidelines, it doesn't meet the guidelines. Cate said this is something the Commission should consider as it continues to grapple with what's being written. He said it is something that will have to be looked at in the coming years for neighborhoods that will be considered as historic districts. Cate thanked the Commission for the work it does. Weitzel said the Commission has a way to review unapproved products that have not been looked at before but does not have a way at this point to overturn things that are specifically disallowed in the guidelines. He agreed that the Commission may want to look at that. Weitzel said that the guidelines are approved by the City Council, so the Commission does not have the authority to overturn them, although the guidelines may be revised from time to time with City Council approval. Public hearing closed. Weitzel said the Commission would discuss public comments regarding the plan. He said the Commission could vote on the draft Plan or direct staff to investigate particular items further. Ponto asked what written comments had come in regarding the draft Plan. Terdalkar said that Friends of Historic Preservation provided input to the Plan, and a section regarding the role of Friends of Historic Preservation was added to the plan. Brennan said that when the process began, he had thought this was supposed to be a roughly 15-year plan, similar to the time frame of the previous plan. He said that as he reads through this, it appears to be a ten-year plan that makes periodic, perfunctory references to a 15-year time frame but doesn't really talk about a ten to 15-year zone. Terdalkar said that he did not think one could put a concrete timeline on a vision plan like this, but it is normal to have it for a period of ten to 15 years. Miklo added that the previous plan did not have a specified timeline. He said that it is difficult to plan much further ahead than ten years, and after ten years, staff recognized that the plan staff was working from needed updating, in that the City had changed quite a bit and the number of buildings reaching the eligibility age for historic properties and National Register consideration had changed quite a bit. In terms of planning, Miklo said staff likes to look at a ten-year period, realizing that it might stretch into 15 before a new plan is put in place. Brennan said that the Plan seems to discuss buildings up through 1960, and we are now only two years away from the 50-year threshold for those, so there will be more buildings coming across the threshold during the period of this plan that really are not addressed by it. Brennan suggested the Plan should go up through 1970 or at least 1965. Miklo said that Svendsen did discuss that with the State as to what it wanted to see. He said that a lot of people have a difficult time grasping that buildings constructed in 1960 might be considered historic. Miklo said that is one of the reasons the director from the State Historical Society and the consultant specified up through 1960. Brennan said that the post-war development period runs through the late 1950s and 1960s. He said that back in 1920, no one would have thought that the house he now lives in was remarkable in any way, but we do now. Brennan said the Plan doesn't seem to address the houses coming up to that threshold, where in some ways they are worthy of comment and thought. Terdalkar said that the Plan identifies neighborhoods that are eligible for being historic and stepping up and evaluating and documenting those neighborhoods. He said that if five years from now the Commission feels there is a neighborhood that needs to be surveyed, that can be taken on as a separate project as well. Weitzel said the Plan really doesn't stop the Commission from doing anything, and if the Commission sees a need, it could commission a survey to be done. Historic Preservation Commission October 11, 2007 Page 9 Miklo said this is a legitimate question being raised. He said the Commission might consider adding an objective that discusses this and in seven to ten years the Commission looking at the time frame of the buildings to be studied. Ponto stated that objective nine discusses revising design guidelines to better address key issues in presentation format, and the sub objectives discuss new construction, parking and paving materials, and some other things. He suggested the Commission consider adding a new item under objective nine to say to review and revise as appropriate existing guidelines for windows. Ponto said that would be broad enough to get into the issues regarding materials. Miklo said that objective seven discusses developing clear and specific standards that address frequent design review issues in conservation districts. He said that was put in by Svendsen to specifically address these kinds of things where there has been some controversy. Miklo said that supplementing it in section nine as suggested would go hand in hand with that. Michaud suggested that the Plan entertain consideration of sustainable materials that are either recycled or sustainable and therefore better for the environment. Ponto agreed and said perhaps the Plan should go so far as to address things like solar panels. Weitzel said he would agree as long as they could be incorporated into the design so that it doesn't detract from the building. He agreed that energy conservation will be in the forefront more and more. Weitzel said that may be why the Commission is seeing more and more window replacements and said that the Commission will need to have a general discussion on that topic at some point. Miklo said the Commission could put forth a motion to recommend that this Preservation Plan be adopted as part of the Comprehensive Plan, and any amendments could be included as part of the motion. He said the other option would be to consider the information and vote on the Plan at an upcoming meeting. Weitzel suggested the Commission investigate some of these things and perhaps articulate a little better what the Commission is recommending as it moves forward. He said that the comments made at the hearing merit further investigation. MOTION: Trimble moved to defer consideration of the draft Preservation Plan to the Commission's November 8th meeting. Baker seconded the motion. Ponto agreed with Weitzel that it is appropriate to defer, in that a better write-up of the amendments would make the Commission more comfortable in endorsing them. The motion carried on a vote of 8-0. ADJOURNMENT: The meeting was adjourned at 7:47 p.m. Minutes submitted by Anne Schulte s/pcd/mins/hpcl2007/10-11-07.doc Historic Preservation Commission Attendance Record 2007 Term Name Expires 2/08 3/08 4/12 5/17 5/31 6/12 6/28 7/12 8/9 9/17 10/11 Baker 3/29/09 X OlE X X X X X X X X X Brennan 3/29/08 X X X OlE X OlE 0 X X X X Carlson 3/29/07 X X -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- Downing 3/29/10 -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- X Gunn 3/29/07 X OlE -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- McCormally 3/29/08 OlE OlE X OlE OlE OlE OlE OlE OlE -- -- -- -- Michaud 3/29/09 X X OlE X X OlE X X X X X Ponto 3/29/07 X X X X OlE X X X X X X Swaim 3/29/09 X X X OlE X X X X OlE X X Trimble 3/29/1 0 -- -- -- -- X X X X X X X OlE OlE Toomey 3/29/09 X X X X X X X OlE X X X Weitzel 3/29/08 X OlE X X X X X X X X X Key: X = Presen o = Absent OlE = Absent/Excused NM = No Meeting -- = Not a Member