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Home My WebLink About1978-10-31 Info Packet0 mquiwtiLMLu BY JORM MICROLAB • CEDAR RAPIDS AND DES MOINES, 101 City of Iowa City MEMORANDUM DAO: October 26, 1978 TO: City Council FROM: City Manager RE: Schedule of Council Meetings during Holidays A schedule of meetings for the upcoming holidays needs to be determined in order that public hearing dates can be set, appointment dates can be scheduled, etc. This matter will be discussed at Monday's informal session during Council time. City offices will be closed for Thanksgiving Day and the Friday after Thanks- giving. For the'past two years the City Council has not met for an informal or formal meeting the week after Thanksgiving. If the Council wishes to meet the week after Thanksgiving, the agenda packet will be prepared and delivered on Wednesday before Thanksgiving. The Christmas and New Year's holidays will be on Monday. The floating holiday for this week will not be designated, therefore the City offices will be closed only on December 25 and .January 1. You will need to determine if the Council wishes to have formal meetings on December 26 and January 2. Y 141CROFILMED BY l 1 DORM MICR+LAB CEDAR RAPIDS • DES MOINES I'I, LIW( ILMLU BY JURM 141CROLAB CEDAR RAPCDj AND DE City of Iowa C1 MEMORANDUM Date: October 25, 1978 To: City Manager and City Council From: Hugh Mose, Transit Manager VC?m Re: 10,000,000th Rider Promotion After slightly more than seven (7) years of operation, Iowa City Transit is approaching a milestone - carrying our 10,000,000th rider. We calcu- late that the 10,000,000th passenger will ride the bus on or about November 6, 1978. We will take this opportunity to get some publicity on the State and National level, as well.as locally. After all, it's not every small urban area that can boast 10,000,000 transit riders in seven years. In addition, it would be appropriate to incorporate some kind of promotion into this event. We have given some thought to various angles - selecting a mythical 10,000,000th rider, and giving him/her some special treatment; having a contest and awarding ten 1 -year passes (good for all of 1979); or having a free -fare day. The contest seems to offer the best combina- tion of simplicity and low-cost. It is suggested that we hold a contest. The day we reach 10,000,000 passengers, we would offer each rider an entry blank, and provide each bus with a box for their collection. At the end of the day, we would collect all the entries, combine them into one container and select ten winners at random. Then we would simply prepare the passes and mail them out. The cost of this promotion is estimated as follows: Entry blanks ..........................$ 50.00 Advertising ...........................$ 200.00 Passes ................................$ 10.00 Maximum lost revenue ..................$ 960.00* TOTAL.................................$1,220.00 Unless instructed otherwise, we will begin to make preparations for a promotion as outlined above. *Ten winners x $8.00/month x 12 months. The actual amount will probably be one-half to two-thirds of this amount, as most persons do not buy passes during the summer months. bdw3/1-2 cc: Dick Plastino �+��•4ICROPILMED BY f DORM MICR+LAB CEDAR RAPIDS • DES MOINES I 'AO/N fli.iL Nr ib'ILU by JURM 141CROLAB CEDAR RAPIDS AND DE City of Iowa City N MEMORANDUM DATE: October 27, 1978 TO: City hlanager and City Council FROM: Dick Plastino, Director of Public Works and Hugh dose, Transit Nlanager 7Z:�)ckodEAP RE: Bus Acquisitions f As has been pointed out on several occasions, Iowa City Transit is experiencing significant ridership increases this year, and buses are more crowded than ever. We need to acquire at least two additional units if we hope to accommodate the even greater numbers of riders that cold weather will certainly bring.' This proposed addition of two buses to the Iowa City fleet represents an improvement in service rather than an expansion. The additional units would be used on more peak -period "tripper" buses similar to the extras now operating to Hawkeye Apartments and the Near Hast Side, and planned for Lakeside and the West Side. The added capacity would result in less over -crowding, fewer people passed up by loaded buses, and better schedule adherence. The two additional buses will allow us to have 16 buses on the street during peak -periods, or 17 if we utilize our old bus 1-971. The deployment of these buses would allow extra service Out to First Avenue along the Hast College route and also farther out along the Towncrest-Mall corridor. The seventeenth bus would provide a second West Side Special and Lakeside Express allowing service in both directions at more favorable times. The idea of additional wintertime buses is not new. In 1973 and 1974 the City leased buses from a concern in Ottumwa that provided twenty minute service on all routes. for the next several years leased buses continued to be employed, but were assigned to special tripper routes. Only last year, when the three newest buses had increased the fleet size to 18, did we not add buses for the winter. Dave Daley, Equipment Superintendent, and I have been looking into the possibilities of leasing or purchasing two additional buses. We have talked with transit authorities and bus dealers throughout Iowa and across the country. Of the buses currently available, the best combination of size, age, and compatibility with our present fleet appears to be units for lease or sale from Hausman Bus Sales, Chicago. These two buses, one 1963 GMC and one 1966 GMC, would be very similar to our buses No. 1 through 12, 35 -foot new -look coaches, seating 43 passengers. Mechanically they would be almost identical to our present buses, except that one would not have air conditioning and neither would have the improved emission control systems. The buses can be leased for $850 per month each, or they can be bought out -right for $31,000 for the pair. A lease/purchase arrangement is also possible, with 40% of the lease cost applied towards the purchase price. MICROFILMED BY JoRM MICR+LAB 1 CEDAR RAPIDS • DES MOINES px /s_ , i i .ry i I fli.iL Nr ib'ILU by JURM 141CROLAB CEDAR RAPIDS AND DE City of Iowa City N MEMORANDUM DATE: October 27, 1978 TO: City hlanager and City Council FROM: Dick Plastino, Director of Public Works and Hugh dose, Transit Nlanager 7Z:�)ckodEAP RE: Bus Acquisitions f As has been pointed out on several occasions, Iowa City Transit is experiencing significant ridership increases this year, and buses are more crowded than ever. We need to acquire at least two additional units if we hope to accommodate the even greater numbers of riders that cold weather will certainly bring.' This proposed addition of two buses to the Iowa City fleet represents an improvement in service rather than an expansion. The additional units would be used on more peak -period "tripper" buses similar to the extras now operating to Hawkeye Apartments and the Near Hast Side, and planned for Lakeside and the West Side. The added capacity would result in less over -crowding, fewer people passed up by loaded buses, and better schedule adherence. The two additional buses will allow us to have 16 buses on the street during peak -periods, or 17 if we utilize our old bus 1-971. The deployment of these buses would allow extra service Out to First Avenue along the Hast College route and also farther out along the Towncrest-Mall corridor. The seventeenth bus would provide a second West Side Special and Lakeside Express allowing service in both directions at more favorable times. The idea of additional wintertime buses is not new. In 1973 and 1974 the City leased buses from a concern in Ottumwa that provided twenty minute service on all routes. for the next several years leased buses continued to be employed, but were assigned to special tripper routes. Only last year, when the three newest buses had increased the fleet size to 18, did we not add buses for the winter. Dave Daley, Equipment Superintendent, and I have been looking into the possibilities of leasing or purchasing two additional buses. We have talked with transit authorities and bus dealers throughout Iowa and across the country. Of the buses currently available, the best combination of size, age, and compatibility with our present fleet appears to be units for lease or sale from Hausman Bus Sales, Chicago. These two buses, one 1963 GMC and one 1966 GMC, would be very similar to our buses No. 1 through 12, 35 -foot new -look coaches, seating 43 passengers. Mechanically they would be almost identical to our present buses, except that one would not have air conditioning and neither would have the improved emission control systems. The buses can be leased for $850 per month each, or they can be bought out -right for $31,000 for the pair. A lease/purchase arrangement is also possible, with 40% of the lease cost applied towards the purchase price. MICROFILMED BY JoRM MICR+LAB 1 CEDAR RAPIDS • DES MOINES px /s_ . ....... .. 1 r 19lLWi iLMEU BY JURM MICROLAB -2- CEDAR RAPIDS AND Due to some fortuitous miscalculations on my part in the preparation of this year's budget, the Transit Division will likely have adequate money in its budget to lease and/or purchase these buses. By some belt -tightening, we should also be able to provide for the operation of these units without going substantially over our allocation. In addition, new Federal transit legislation is currently on the President's desk. This Act would result in Federal operating assistance to small transit systems such as Iowa City's, aid we have never been eligible for. Although details of the legislation are not known at the present time, additional operating assistance is almost a certainty. Gary Embree, Lead Transit Mechanic, and Arlo Fry, Senior Transit Driver, inspected the buses in Chicago on Monday, October 23. They checked for suitability from both the mechanical and driver/passenger viewpoints, and the buses appear to meet our needs. It is recommended that the City purchase these units. �,MICROFILMED BY JORM MICR+LAB 1 CEDAR RAPIDS • DES MOINES V i i I4Li,KW iLNLD by JURM I•IICROLAb • CEDAR RAPIDS AND P i City of Iowa City MEMORANDUM DATE: October 25, 1978 TO: Neal Berlin and City Council FROM: Dick Plastino, Director of Public Worksi RE: Parking on Grove Street \ Attached is a memo to the Public Works Director from Jim Brachtel giving the past status on Grove Street. As you will note, at the time we did a postcard survey most residents were opposed to further removal of parking from the north side of the street. Public Works will await direction from Council on this matter. f• �Y*"� MCROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1•I i i.KJi-i Li'lLu BY JORDI I•IICROLAD TO: FROM: RE: CEDAR RAPIDS AND DES City of Iowa City MEMORANDUM DATE: October 20, 1978 Dick Plastino, Director of Public Works Jim Brachtel, Traffic Engineer Parking on Grove Street In response to your memo of October 13, 1978, this is to advise you of the following history. In September of 1977 at the request of Dlr. David Dawson, a resident of Grove Street, Traffic Engineering undertook a postcard survey to determine if residents would be agreeable to an 8:00 to 5:00 Dlonday through Friday prohibition on the north side of Grove Street. (A south side No Parking Anytime prohibition currently exists.) That postcard survey revealed that of the twelve letters sent out, seven individuals opposed it, three favored it, and two did not respond. Therefore, Traffic Engineering recommended no action be taken at that time. In September of 1978, Dir. Dawson again called this office and suggested that the problem persisted and that perhaps another postcard survey should be run. However, before the City would instigate thnt 1•Ir. Dawson indicated he would visit informally with his neighbors to determine if the residents of Grove Street would be more receptive at this time to that parking change. As of this date this office has received no follow-up from Dir. Dawson and the survey is on hold. You will remember that Grove Street is a one-way street approximately two blocks long. There are problems with counterflow movement due to the proximity of various fraternities and rental units. Additionally, on -street parking demand from area residents other than the Grove Street residents is fairly ;significant. Also, Sunday morning worshipers at the Thomas Dlore Church do utilize Grove Street. Apparently the problems that Dlr. Dawson perceived last year still persist. lie seems to be spearheading the attempts to relieve those problems. Your further comments or suggestions are invited, _ r ..�... Y MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i i I i i I TO: FROM: RE: CEDAR RAPIDS AND DES City of Iowa City MEMORANDUM DATE: October 20, 1978 Dick Plastino, Director of Public Works Jim Brachtel, Traffic Engineer Parking on Grove Street In response to your memo of October 13, 1978, this is to advise you of the following history. In September of 1977 at the request of Dlr. David Dawson, a resident of Grove Street, Traffic Engineering undertook a postcard survey to determine if residents would be agreeable to an 8:00 to 5:00 Dlonday through Friday prohibition on the north side of Grove Street. (A south side No Parking Anytime prohibition currently exists.) That postcard survey revealed that of the twelve letters sent out, seven individuals opposed it, three favored it, and two did not respond. Therefore, Traffic Engineering recommended no action be taken at that time. In September of 1978, Dir. Dawson again called this office and suggested that the problem persisted and that perhaps another postcard survey should be run. However, before the City would instigate thnt 1•Ir. Dawson indicated he would visit informally with his neighbors to determine if the residents of Grove Street would be more receptive at this time to that parking change. As of this date this office has received no follow-up from Dir. Dawson and the survey is on hold. You will remember that Grove Street is a one-way street approximately two blocks long. There are problems with counterflow movement due to the proximity of various fraternities and rental units. Additionally, on -street parking demand from area residents other than the Grove Street residents is fairly ;significant. Also, Sunday morning worshipers at the Thomas Dlore Church do utilize Grove Street. Apparently the problems that Dlr. Dawson perceived last year still persist. lie seems to be spearheading the attempts to relieve those problems. Your further comments or suggestions are invited, _ r ..�... Y MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1•11u<U! ILMLU BY JURM 11ICROLAB • CEDAR RAPIDS AIIU City of Iowa Cf - MEMORANDUM Date: October 23, 1978 To: City Council From: Rosemary Vitosh, Director of Finance Re: Governor Lucas Square Financing Attached is a copy of the letter sent to the banks which have agreed to loan the Governor Lucas Square Committee the needed $20,000. I have in my possession the signed note. The note. will be dated and sent to Iowa State Bank, the lead bank on the loan, when the $20,000 in cash will be needed for construction payments. It has also been agreed that other funding sources will be used prior to the request for the cash from this loan. The reason for this is the possible avoidance of any unnecessary interest charges. If the additional $20,000 in needed pledges is re- ceived prior to the time of actual need for the money for contract payments, it will not be necessary for the banks to make the loan. The City has agreed to advance an additional $13,000 to the Governor Lucas Square Committee. This amount will be taken from the General Fund balance and will be repaid to the City within the next two years. jm1/5 IdI CROFILIdED BY Al JORM MICR+LAB ; CEDAR RAPIDS • DES MOINES _—1 20/7 1 , r 'P i i j I I 1 I i i i - E f f 1•11u<U! ILMLU BY JURM 11ICROLAB • CEDAR RAPIDS AIIU City of Iowa Cf - MEMORANDUM Date: October 23, 1978 To: City Council From: Rosemary Vitosh, Director of Finance Re: Governor Lucas Square Financing Attached is a copy of the letter sent to the banks which have agreed to loan the Governor Lucas Square Committee the needed $20,000. I have in my possession the signed note. The note. will be dated and sent to Iowa State Bank, the lead bank on the loan, when the $20,000 in cash will be needed for construction payments. It has also been agreed that other funding sources will be used prior to the request for the cash from this loan. The reason for this is the possible avoidance of any unnecessary interest charges. If the additional $20,000 in needed pledges is re- ceived prior to the time of actual need for the money for contract payments, it will not be necessary for the banks to make the loan. The City has agreed to advance an additional $13,000 to the Governor Lucas Square Committee. This amount will be taken from the General Fund balance and will be repaid to the City within the next two years. jm1/5 IdI CROFILIdED BY Al JORM MICR+LAB ; CEDAR RAPIDS • DES MOINES _—1 20/7 1 M!U(Uh lLi'IEU 8Y JUN MICROLA4 October 23, 1978 W. Richard Summerwill, President Iowa State Bank & Trust Company 102 South Clinton Iowa City, Iowa 52240. Dear Mr. Summerwill: CEDAR RAPIDS AND DES QOo p}y The contract for the construction of the Governor Lucas Square fountain was signed on October 18, 1978. Enclosed for your files is a copy of the contract and performance bond. Financing was finalized with Tom Wegman's assistance on October 17, 1978. The funding will consist of the following: City's share of cost $50,000 Advance from City to be paid back from the 3 year pledges 13,000 .Cash on hand - contributions 25,558 Loan from banks 20,000 Total available $108,558 Total contract cost $108,595 The variance of $37 will be covered by contributions expected to be collected shortly. I have in my possession the signed note and security agreements for the bank loan. As we discussed at Tuesday's meeting, the note will not be dated until the cash is actually needed. The City will use the other funding sources in entirety before requesting the $20,000 from the loan be deposited with the City. ' MICROFILMED BY JCRM MICR+LAB CEDAR RAPIDS • DES MOINES , i j i M!U(Uh lLi'IEU 8Y JUN MICROLA4 October 23, 1978 W. Richard Summerwill, President Iowa State Bank & Trust Company 102 South Clinton Iowa City, Iowa 52240. Dear Mr. Summerwill: CEDAR RAPIDS AND DES QOo p}y The contract for the construction of the Governor Lucas Square fountain was signed on October 18, 1978. Enclosed for your files is a copy of the contract and performance bond. Financing was finalized with Tom Wegman's assistance on October 17, 1978. The funding will consist of the following: City's share of cost $50,000 Advance from City to be paid back from the 3 year pledges 13,000 .Cash on hand - contributions 25,558 Loan from banks 20,000 Total available $108,558 Total contract cost $108,595 The variance of $37 will be covered by contributions expected to be collected shortly. I have in my possession the signed note and security agreements for the bank loan. As we discussed at Tuesday's meeting, the note will not be dated until the cash is actually needed. The City will use the other funding sources in entirety before requesting the $20,000 from the loan be deposited with the City. ' MICROFILMED BY JCRM MICR+LAB CEDAR RAPIDS • DES MOINES IliLi(UFiLMLU BY JURM I4ICROLAB • CEDAR RAPIDS AND DES IV � MICRDFILMED BY JORM MICR+LAB "t CEDAR RAPIDS • DES MOINES r•iiLKUriLi•1LU BY JURM NICROLA6 CITY OF CIVIC CENTER- 410 E WASHINGTON ST October 26, 1978 CEDAR RAPIDS AND DE OWA C ITY IOWA CITY IOWA 52240 - (319) 354.180D Daniel W. Boyle Bremer Building P.O. Box 2150 Iowa City, Iowa 52240 Dear Mr. Boyle: The Public Works Department has had an opportunity to review the City's records regarding the widening of Melrose Avenue and the septic tank systems for the Meade, Noser and Chambers properties. We have been able to determine the following facts: I. The property now owned by Lawrence J. Meade was owned by Daniel W. and Donna Boyle at the time of the widening of Melrose Avenue in 1968.> On August 12, 1968, the City entered into an agreement whereby the Boyle's conveyed 10 feet to the City and the City waived the cost of the special assessment for paving and a 'side walk. 2. On August 16, 1968, an identical 10 foot strip of land was conveyed to the City by Gene W. Ewers (the Noser property) and by Dorothy M. Guthrie (the Chambers property). 3. The Ewers and Guthrie properties (Noser and Chambers) each have d septic tank which drains into a common tile field at the easterly end of the Boyle property (Meade). 4. At the time the City acquired the 10 foot right-of-way, a portion of the drain field was removed from City property. 5. On August 26, 1968, a letter was sent to Mr. Guthrie and Mr. Ewers describing the action the City would take with regard to the septic tank. 6. The Johnson County Health Department has stated that the septic tanks serving the Noser and Chambers properties are structurally damaged and have reached the end of their functional life; there- fore, the properties must be connected to City sewer. It would seem that the property owners knew that a portion of their septic field was being conveyed to the City at the time they entered into the agreement. They must have weighed this consideration as well MICROFILMED BY JORNA MICR+LAE3 '? 1 CEnAR RAPIDS • DES MOINES .24/8 I r, i i r•iiLKUriLi•1LU BY JURM NICROLA6 CITY OF CIVIC CENTER- 410 E WASHINGTON ST October 26, 1978 CEDAR RAPIDS AND DE OWA C ITY IOWA CITY IOWA 52240 - (319) 354.180D Daniel W. Boyle Bremer Building P.O. Box 2150 Iowa City, Iowa 52240 Dear Mr. Boyle: The Public Works Department has had an opportunity to review the City's records regarding the widening of Melrose Avenue and the septic tank systems for the Meade, Noser and Chambers properties. We have been able to determine the following facts: I. The property now owned by Lawrence J. Meade was owned by Daniel W. and Donna Boyle at the time of the widening of Melrose Avenue in 1968.> On August 12, 1968, the City entered into an agreement whereby the Boyle's conveyed 10 feet to the City and the City waived the cost of the special assessment for paving and a 'side walk. 2. On August 16, 1968, an identical 10 foot strip of land was conveyed to the City by Gene W. Ewers (the Noser property) and by Dorothy M. Guthrie (the Chambers property). 3. The Ewers and Guthrie properties (Noser and Chambers) each have d septic tank which drains into a common tile field at the easterly end of the Boyle property (Meade). 4. At the time the City acquired the 10 foot right-of-way, a portion of the drain field was removed from City property. 5. On August 26, 1968, a letter was sent to Mr. Guthrie and Mr. Ewers describing the action the City would take with regard to the septic tank. 6. The Johnson County Health Department has stated that the septic tanks serving the Noser and Chambers properties are structurally damaged and have reached the end of their functional life; there- fore, the properties must be connected to City sewer. It would seem that the property owners knew that a portion of their septic field was being conveyed to the City at the time they entered into the agreement. They must have weighed this consideration as well MICROFILMED BY JORNA MICR+LAE3 '? 1 CEnAR RAPIDS • DES MOINES .24/8 I 1•11LiWr ILMEU BY JORM 141CROLAB Daniel W. Bor% October 26, 8 Page 2 CEDAR RAPIDS AND as the benefits to be obtained by the improvement of Melrose Avenue. There is nothing to indicate that the City or the property owners did not intend these agreements to be a complete resolution of the rights of the parties. While the procedure used by the City in 1968 does not reflect today's concern for the environment, it nevertheless enabled the property owners to use their septic system for its functional life. Section 364.12(3)(f) of the 1977 Code of Iowa states that a City may require connection to public sewer systems from abutting property. Since this provision is without qualification, I do not believe that the City is obligated to connect the property owners to the sewer system at its cost. If you have any other questions concerning this matter, please give me a call. ryours, Neal G. Berlin City Manager cc: Melrose Avenue File Norm Marrah, Johnson County Health Dept. Graham Dameron, Johnson County Health Dept. Gene Dietz, City Engineer Angela Ryan, Assistant City Attorney Duane Noser George Chambers Joe Meade City Council jm3/1 t micRorILMEO BY JORM MICR#LAB. -i CEDAR RAPIDS • DES MOINES 3 _ f I I i I I 1•11LiWr ILMEU BY JORM 141CROLAB Daniel W. Bor% October 26, 8 Page 2 CEDAR RAPIDS AND as the benefits to be obtained by the improvement of Melrose Avenue. There is nothing to indicate that the City or the property owners did not intend these agreements to be a complete resolution of the rights of the parties. While the procedure used by the City in 1968 does not reflect today's concern for the environment, it nevertheless enabled the property owners to use their septic system for its functional life. Section 364.12(3)(f) of the 1977 Code of Iowa states that a City may require connection to public sewer systems from abutting property. Since this provision is without qualification, I do not believe that the City is obligated to connect the property owners to the sewer system at its cost. If you have any other questions concerning this matter, please give me a call. ryours, Neal G. Berlin City Manager cc: Melrose Avenue File Norm Marrah, Johnson County Health Dept. Graham Dameron, Johnson County Health Dept. Gene Dietz, City Engineer Angela Ryan, Assistant City Attorney Duane Noser George Chambers Joe Meade City Council jm3/1 t micRorILMEO BY JORM MICR#LAB. -i CEDAR RAPIDS • DES MOINES r1�1,1<Ui 1Lhlcu BY JORM 1.11CROLAB CEDAR RAPIDS AND bPP 1Rrookla.nd Pk. Dr. Iowa City, Iowa October 24, 1978 i city Council i Civic Center Town ri.ty, Iowa 5PP40 Dear council Members: WF wish to express our opposition to the recent proposal to close Melrose Court. Although it is obvious that some action is needed to make the street safer for hoth pedestrian and automobile traffic, its closure would he wasteful and would cause inconvenience and even some <l:.ngsur to the residents of the area. According to traffic, counts made by the city, nearly 5,000 cars per day traverse Melrose Court. If 7,200 of these are forced to add { mile to their trips (a modest nssumpti,on, considering the geography of the area), approximately 100 extra gallons of gasoline will be con- sumed. Thus each year a surprising 35,000 gallons of gasoline would be wasted by closing the street. If the north end of Melrose Court were closed, the additional traffic from Greenwood Drive that would then use Myrtle Street might create a need for a stop light on Myrtle and Riverside. Even no, such a closing would be better than the ,proposed one at Greenwood. Indeed, it is surnr.ising that this latter closing seems to be sup- ported by the neighborhood nnsoriation. Ii. would make the entire area virtually inaccessible to automobiles before and after each major athletic event and signifi- cantly more difficult to reach and leave during the 5:00 P.M. rush hour. Closing the street at Greenwood would create a safety problem by making the area difficult for emergency vehicles to reach during the high -traffic times mentioned above. Moreover, during the evening hours the very presence of y traffic makes the park a little less desolate and thus a ? little safer for pedestrians. I 141CROFILMED BY JORM MICR+LAB ' I i CEDAR RAPIDS • DES MOINES 1 i r1�1,1<Ui 1Lhlcu BY JORM 1.11CROLAB CEDAR RAPIDS AND bPP 1Rrookla.nd Pk. Dr. Iowa City, Iowa October 24, 1978 i city Council i Civic Center Town ri.ty, Iowa 5PP40 Dear council Members: WF wish to express our opposition to the recent proposal to close Melrose Court. Although it is obvious that some action is needed to make the street safer for hoth pedestrian and automobile traffic, its closure would he wasteful and would cause inconvenience and even some <l:.ngsur to the residents of the area. According to traffic, counts made by the city, nearly 5,000 cars per day traverse Melrose Court. If 7,200 of these are forced to add { mile to their trips (a modest nssumpti,on, considering the geography of the area), approximately 100 extra gallons of gasoline will be con- sumed. Thus each year a surprising 35,000 gallons of gasoline would be wasted by closing the street. If the north end of Melrose Court were closed, the additional traffic from Greenwood Drive that would then use Myrtle Street might create a need for a stop light on Myrtle and Riverside. Even no, such a closing would be better than the ,proposed one at Greenwood. Indeed, it is surnr.ising that this latter closing seems to be sup- ported by the neighborhood nnsoriation. Ii. would make the entire area virtually inaccessible to automobiles before and after each major athletic event and signifi- cantly more difficult to reach and leave during the 5:00 P.M. rush hour. Closing the street at Greenwood would create a safety problem by making the area difficult for emergency vehicles to reach during the high -traffic times mentioned above. Moreover, during the evening hours the very presence of y traffic makes the park a little less desolate and thus a ? little safer for pedestrians. I 141CROFILMED BY JORM MICR+LAB ' I i CEDAR RAPIDS • DES MOINES 1 1;1iUi(0i ILMLU BY JURM MICROLAB CEDAR RAPIDS AND We do not mean to imply that the traffic along Melrose Court is not a serioits problem. Clearly the street is a dangerous one. But we feel that the problem could much more wisely be solved by reducing the speed limit to 20 miles per hour and by ponni.bly widening the cnrner ni. Melronn Court and Myrtle ;trent, sincerely yyors X t R. Fu11el, Gretchen A. Fuller Y.-.. Fes... f MICROFILIdEO BY , JORM MICR�LAB I I ' CEDAR RAPIDS • DES MOINES III i.iNriLMLu BY JORM MICROLAB W CEDAR RAPIDS AND 'DES 25 October 19711 ::r. iienl 9erlin and The City Council Cit of Iowa City Iowa City Civic Canter Iowa City, Iowa 52240 Dear Mr. Berlin, Ladies, and Gentlemen, Over the past few months I have observed the organizing of my neighbors rnCarding the closing of Melrose Court with relative apathy. However, on 23 October 78 I witnessed a neighbor's boy come literally within inches of bning struck by a passin, truck in front of my home. Thcrc is a hedgerow along Melrose Court in front of our house and the boy ran through the gate into the street. Only by diving into the hedge did he avoid being hit by an oncoming truck. In the course of the last six months we have also lost approximately 30> of the hedge in front of our house when it was sideswiped by a rapidly moving car on a rainy night. 'Ae have also lost a city street sign across the street when it was struck by a passing car. 8ncause of the high volume of traffic on Melrose Court, its' narrowness, and the unsafe sidewalk along the west nido, I wonld support any changes you could m:iku to diminish the traffic flow on our ntrnnt. Thank you for your connideration. Iowa City, Iowa 52240 351-9261 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES :2D;ZO n� i. i III i.iNriLMLu BY JORM MICROLAB W CEDAR RAPIDS AND 'DES 25 October 19711 ::r. iienl 9erlin and The City Council Cit of Iowa City Iowa City Civic Canter Iowa City, Iowa 52240 Dear Mr. Berlin, Ladies, and Gentlemen, Over the past few months I have observed the organizing of my neighbors rnCarding the closing of Melrose Court with relative apathy. However, on 23 October 78 I witnessed a neighbor's boy come literally within inches of bning struck by a passin, truck in front of my home. Thcrc is a hedgerow along Melrose Court in front of our house and the boy ran through the gate into the street. Only by diving into the hedge did he avoid being hit by an oncoming truck. In the course of the last six months we have also lost approximately 30> of the hedge in front of our house when it was sideswiped by a rapidly moving car on a rainy night. 'Ae have also lost a city street sign across the street when it was struck by a passing car. 8ncause of the high volume of traffic on Melrose Court, its' narrowness, and the unsafe sidewalk along the west nido, I wonld support any changes you could m:iku to diminish the traffic flow on our ntrnnt. Thank you for your connideration. Iowa City, Iowa 52240 351-9261 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES :2D;ZO �IwtUFILHLU BY JURM MICROLAB CEDAR RAPIDS AND 'DES MO "IES, IOW y IC j I 1 0n V v �I i I November 20, 1978 i Dr. Michael Varner 220 Melrose Court Iowa City, Iowa 52240 Dear Dr. Varner: Your letter concerning the proposed closure of Melrose Court was furnished to the Council on October 27, 1978, and was officially placed on file at the regular Council meeting of November 7, 1978. The pros and cons of this proposal were discussed at the informal session of. October 30. A majority of the City Council is interested in closing Melrose Court. However, action will be taken only after alternative solutions for i handling the traffic are considered. The Public Works Department presently is in the process of preparing these proposals for Council review. Traffic counts and origin/destination studies will be conducted, and it is estimated that the proposals will be ready for the Council in about a month. If you should have any questions concerning this matter, please do not hesitate to contact me. Sincerely yours, Neal G. Berlin City Manager bdw1/11 / cc: City Clerk V i i i 2o2Q Y� r14IOROFIL14ED BY JORM MICR#LAB .. CEDAR RAPIDS • DES MOINES ,' NiLIWU iLNLu BY JORM MICROLAB yam. 9 zoo ze,&,. CEDAR RAPIDS AND DES MICRORILMEO BY i JORM MICR+LAB CEDAR RAPIDS • DES MOINES X021 H4 LKUi iLMLL) IiY JORM MICROLAB !1 CEDAR RAPIDS AND DES ,y/r N. a- NFILIAED BY JORM MICR+LA0 LEDAR RAPIDS • DES MOINES .!iUKUi 1LMLU BY JORM MICROLAB CEDAR RAPIDS AND ` W Lr,•-,�y dam. its. ->,cc 'tri �/y��.c+� eZ46 141CROFILMED BY i DORM MICR+LAB CEDAR RAPIDS • DES MOINES .M .!iUKUi 1LMLU BY JORM MICROLAB CEDAR RAPIDS AND ` W Lr,•-,�y dam. its. ->,cc 'tri �/y��.c+� eZ46 141CROFILMED BY i DORM MICR+LAB CEDAR RAPIDS • DES MOINES t•I�u<Ur ILMLu BY NORM 141CROLAB CEDAR RAPIDS AND efa -ire 9 s,, i 9 78 X*. Ltl-Z��7.41 �� y� �D D"L mac. Gyn 7�G�.�vr/ � .cftr h??-GJG IdICROFILtdEO BY „�•i JORM MICR+LAB I CEDAR RAPIDS • DES MOINES tJi1,i(UF ILMEU BY JORM FIICROLAB • CEDAR RAPIDS ANU U I 1 City of Iowa City MEMORANDUM DATE: October 17, 1978 TO: Neal Berlin, City Manager FROM: Dennis R. Kraft, Director of Planning $ Program Development/ Y.., RE: Monthly Report for September Attached is the monthly report for the month of September 1978 for the Department of Planning $ Program Development. DRK/ssw Attachment Y...•�A�MICROFILMED BY -J 1 JORM MICR#LAB I CEDAR RAPIDS • DES MOINES 141L10 iLMLD BY JORM MICROLAE SEPTEMBER ACTIVITY: CEDAR RAPIDS AND 'DES PLAN ADMINISTRATION MON111LY REPORT SEPTEMBER 1978 Only one staff report was prepared by the Plan Administration division which enabled staff to complete a Trade Area Analysis of North Iowa City in relation to an application submitted by Hy -Vee Stores, Inc., to rezone a tract of land at North Dodge Street and North Dubuque Road for a supermarket and drug store, and to concentrate its efforts on development of the new zoning ordinance. --The proposed revised Tree Regulations of the Zoning Ordinance were also completed. PROJECTED ACTIVITY: No specific numeric objectives for subdivision plat reviews, rezoning application reviews, etc. are established due to the impossibility of predicting the number of submissions which will be filed. Much effort for the month of October will be placed upon development of the new zoning ordinance. MICROFILMED DY JORM MICR+LAB CEDAR RAPIDS • DES MOINES rliwKUr il. MU BY JURM MiCROLAB CEDAR RAPIDS AND DEVELOPMENT DIVISION MONTHLY REPORT SEPTEMBER 1978 COALS: 1. Carry out project management procedures and prepare management documents and records consistent with City Council policies and HUD requirements. 2. Carry out a program marketing consistent with City Council decisions and HUD requirements. 3. Develop and implement an economic development program consistent with City Council decisions. 4. Accomplish City land acquisition and land disposition activities consistent -with City Council decisions and in a timely..Inanner. S. Participate in the preparation of the Capitol Improvements Program and . Capitol Budget, consistent with sound financial management procedures. ACTIVITIES: I. Downtown Development A. Planning --Met with Jack Leaman to develop a revised budget presentation for Improvement Project, Phase II. the Central Business District Streetscape --Corresponded with the State Fire Marshall's Office regarding State uested Life Safety Code Requirements for sprinkling the parking ramp., q an exemption from the high-rise provisions. Received the exemption in writing from the State Fire Marshall. --Conferred with the Fire Chief and the Fire Marshall regarding fire protection equipment for the Block 83 parking ramp. --Transmitted the information regarding fire protection equipment to Carl Walker and Associates. B. Marketin --Prepared a draft contract for the sale of Parredeveloper'sel 64-1 to the DDEY orney. Building Corp. Tendered the contract to the --Met with representatives of the DEY Building Corporation regarding the land disposition contract. --Prepared a revised draft of the contract for sale of Parcel 82-1b to North Bay Construction Company, Inc., and forwarded the contract to the developer for comment. --Conveyed Parcels 102-3,4 to First Federal Savings and Loan Association. C. Management --Conferred with representatives of Old Capitol Associates regarding their construction schedule. --Prepared a detailed letter in response to numerous questions regarding the development posed by Old Capitol Associates. --Forwarded to the City Council amendments to the Building Code and the Fire Protection Ordinance which were necessary to eliminate Code and Ordinance problems with the development of Old Capitol Centre. --Met with Jack Leaman and met with the City Forester regarding the planting specifications for City Plaza. Reviewed those specifications Y- -� 14ICROFIL14ED BY 'i JORM MICR+LAB CEDAR RAPIDS • DES MOINES Y a S, rliwKUr il. MU BY JURM MiCROLAB CEDAR RAPIDS AND DEVELOPMENT DIVISION MONTHLY REPORT SEPTEMBER 1978 COALS: 1. Carry out project management procedures and prepare management documents and records consistent with City Council policies and HUD requirements. 2. Carry out a program marketing consistent with City Council decisions and HUD requirements. 3. Develop and implement an economic development program consistent with City Council decisions. 4. Accomplish City land acquisition and land disposition activities consistent -with City Council decisions and in a timely..Inanner. S. Participate in the preparation of the Capitol Improvements Program and . Capitol Budget, consistent with sound financial management procedures. ACTIVITIES: I. Downtown Development A. Planning --Met with Jack Leaman to develop a revised budget presentation for Improvement Project, Phase II. the Central Business District Streetscape --Corresponded with the State Fire Marshall's Office regarding State uested Life Safety Code Requirements for sprinkling the parking ramp., q an exemption from the high-rise provisions. Received the exemption in writing from the State Fire Marshall. --Conferred with the Fire Chief and the Fire Marshall regarding fire protection equipment for the Block 83 parking ramp. --Transmitted the information regarding fire protection equipment to Carl Walker and Associates. B. Marketin --Prepared a draft contract for the sale of Parredeveloper'sel 64-1 to the DDEY orney. Building Corp. Tendered the contract to the --Met with representatives of the DEY Building Corporation regarding the land disposition contract. --Prepared a revised draft of the contract for sale of Parcel 82-1b to North Bay Construction Company, Inc., and forwarded the contract to the developer for comment. --Conveyed Parcels 102-3,4 to First Federal Savings and Loan Association. C. Management --Conferred with representatives of Old Capitol Associates regarding their construction schedule. --Prepared a detailed letter in response to numerous questions regarding the development posed by Old Capitol Associates. --Forwarded to the City Council amendments to the Building Code and the Fire Protection Ordinance which were necessary to eliminate Code and Ordinance problems with the development of Old Capitol Centre. --Met with Jack Leaman and met with the City Forester regarding the planting specifications for City Plaza. Reviewed those specifications Y- -� 14ICROFIL14ED BY 'i JORM MICR+LAB CEDAR RAPIDS • DES MOINES Y ruu<UFiLMLG BY JORM 11ICROLAB CEDAR RAPIDS AND DE s t _Z_ Development Division i' for adequacy. Concluded that if the plant materials were installed according to specification we would not have any significant problem. --Made daily trips to City Plaza to observe the construction and to discuss progress with the inspector,.contractor, and merchants. --Completed Design Review Committee review of Old Capitol Centre. i II. Economic Development --Compiled comparative data regarding employment classifications and real property assessed valuations.for Iowa City and selected other. Iowa communities. III. Land Acquisition/Land Disposition --Reviewed the pro forma financial statement presented by the Ecumenical Housing Corporation for the elderly housing project to be located on Block 61. Concluded that a subsidized sale price of the site was necessary in order to insure economic feasibility. --Prepared a draft contract for the sale of land in Block 61 to the Ecumenical Housing Corporation. --Conferred with Public Works staff and Don Johnson from Winegar Appraisal regarding appraisals for the South Gilbert Street project. IV. Capitol Improvements Program --No activity. MICROFILMED BY �, JORM MICR+LAE3 CEDAR RAPIDS • DES MOINES ruLIwt ILBILJ BY JORM MICROLAB CEDAR RAPIDS AND DES MONTHLY REPORT CDBG DIVISION SEPTEMBER 1978 GENERAL ADMINISTRATION: I. The financial audit of CDBG programs was completed. II. Project directors were gathered. to discuss budget concerns. FY78 unencumbered funds were identified, put into a pool, and a rebudgeting process was initiated. III. CDBG project directors were each contacted by the CDBG Program Coordinator. Goals and progress during FY78 were discussed as well as plans for FY79. FIFTH YEAR CDBG APPLICATION: I. A public hearing was held by the City Council to explain the process through which community development projects for FY79 would be identified. II. A slide show of CDBG projects was shown at the Mall Shopping Center, the Library, and Civic Center lobby, on a rotating basis prior to the public hearing. III. The Committee on Community Needs held two public meetings to gather citizen and staff ideas for FY79 CDBG funds. IV. The Committee on Community Needs took a bus tour of CDBG projects in order to review the program's progress. SMALL CITIES CDBG APPLICATION: I. Staff reviewed the small cities program study design report prepared by Bill Keating. II. Staff began gathering data for preparation of the grant applica- tion. SENIOR CENTER I. Staff met with each Council of Elders subcommittee; health, nutrition, volunteer/employment, publicity, education, recrea- tion, and social services. II. Staff assisted the Council of Elders in developing a workshop held September 30. The workshop successfully provided an op- portunity for more senior citizens to be involved in building a senior center. MICROFILIIED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES t y { s 9 I ruLIwt ILBILJ BY JORM MICROLAB CEDAR RAPIDS AND DES MONTHLY REPORT CDBG DIVISION SEPTEMBER 1978 GENERAL ADMINISTRATION: I. The financial audit of CDBG programs was completed. II. Project directors were gathered. to discuss budget concerns. FY78 unencumbered funds were identified, put into a pool, and a rebudgeting process was initiated. III. CDBG project directors were each contacted by the CDBG Program Coordinator. Goals and progress during FY78 were discussed as well as plans for FY79. FIFTH YEAR CDBG APPLICATION: I. A public hearing was held by the City Council to explain the process through which community development projects for FY79 would be identified. II. A slide show of CDBG projects was shown at the Mall Shopping Center, the Library, and Civic Center lobby, on a rotating basis prior to the public hearing. III. The Committee on Community Needs held two public meetings to gather citizen and staff ideas for FY79 CDBG funds. IV. The Committee on Community Needs took a bus tour of CDBG projects in order to review the program's progress. SMALL CITIES CDBG APPLICATION: I. Staff reviewed the small cities program study design report prepared by Bill Keating. II. Staff began gathering data for preparation of the grant applica- tion. SENIOR CENTER I. Staff met with each Council of Elders subcommittee; health, nutrition, volunteer/employment, publicity, education, recrea- tion, and social services. II. Staff assisted the Council of Elders in developing a workshop held September 30. The workshop successfully provided an op- portunity for more senior citizens to be involved in building a senior center. MICROFILIIED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES H!UKUP ILMLu by JURM MICROLAB CEDAR RAPIDS AND DES III. The staff attended a daycare program development meeting (this committee was organized by Sally St. John of Johnson County Social Services). IV. The project architect submitted one architectural schematic for staff review. V. We received word that the City of Iowa City had been awarded i Title V funding to buy furniture and equipment for the Senior Center. ARCHITECTURAL BARRIER REMOVAL: I. Staff arranged to have the newly designated downtown parking spaces for the handicapped marked more clearly. HOUSING ASSISTANCE PLAN: i I. Staff provided vocational analysis for public housing sites. j II. Staff continued coordination of housing information for a i pamphlet proposed for development by the Housing Commission. i III. Staff made a presentation to a local group sponsoring several weeks of housing workshops in Iowa City. NEIGHBORHOOD SITE IMPROVEMENTS I. Final inspection of the Longfellow School playground equipment i was made. Repairs on same equipment were made. II. Longfellow School area contracts for tree planting and sidewalk repairs were drafted. NORTH SIDE NEIGHBORHOOD PRESERVATION STUDY (Innovative Grant): I. The staff reviewed the final reports as submitted by the Institute of Urban and Regional Planning. Sixteen reports were submitted. The staff. thereafter drafted a' response to the . . reports. INFORMATION COMPUTERIZATION SYSTEM: i I. Staff reviewed Census Bureau information on GBF/DIME systems, i and the Bureau's possible assistance to the City of Iowa City. II. Debbie Martzahn drafted a memo outlining her thoughts regarding the development of an information system for storing planning information. This memo detailed steps necessary to establish a data base. Ii FILMED BY ' JoRM MICR+LAB CEDAR RAPIDS • DES MOINES r i a. 5 j i IM , H!UKUP ILMLu by JURM MICROLAB CEDAR RAPIDS AND DES III. The staff attended a daycare program development meeting (this committee was organized by Sally St. John of Johnson County Social Services). IV. The project architect submitted one architectural schematic for staff review. V. We received word that the City of Iowa City had been awarded i Title V funding to buy furniture and equipment for the Senior Center. ARCHITECTURAL BARRIER REMOVAL: I. Staff arranged to have the newly designated downtown parking spaces for the handicapped marked more clearly. HOUSING ASSISTANCE PLAN: i I. Staff provided vocational analysis for public housing sites. j II. Staff continued coordination of housing information for a i pamphlet proposed for development by the Housing Commission. i III. Staff made a presentation to a local group sponsoring several weeks of housing workshops in Iowa City. NEIGHBORHOOD SITE IMPROVEMENTS I. Final inspection of the Longfellow School playground equipment i was made. Repairs on same equipment were made. II. Longfellow School area contracts for tree planting and sidewalk repairs were drafted. NORTH SIDE NEIGHBORHOOD PRESERVATION STUDY (Innovative Grant): I. The staff reviewed the final reports as submitted by the Institute of Urban and Regional Planning. Sixteen reports were submitted. The staff. thereafter drafted a' response to the . . reports. INFORMATION COMPUTERIZATION SYSTEM: i I. Staff reviewed Census Bureau information on GBF/DIME systems, i and the Bureau's possible assistance to the City of Iowa City. II. Debbie Martzahn drafted a memo outlining her thoughts regarding the development of an information system for storing planning information. This memo detailed steps necessary to establish a data base. Ii FILMED BY ' JoRM MICR+LAB CEDAR RAPIDS • DES MOINES ui(Uf ILMLU BY JORM I4ICROLAB r'� • CEDAR RAPIDS AND DE`_ TE` 7 IO,I City of Iowa City MEMORANDUM DATE: October 18, 1978 TO: Neal Berlin and City Council FROM: Dick Plastino, Director of Public Works \ RE: Monthly Report for September PUBLIC WORKS ADMINISTRATION Transit Garage Ventilation Project - Shop drawings are being sent in by the contractor and it is anticipated that he will begin work in the next month. Parking Garage Block 83-84 - On schedule. Parking Garage Block 64 - On schedule. Service Building Addition - On schedule. Demolition and Site Clearance Contract A6 - Completed. No report will be sent to Council since this was under $10,000 and was done under informal contract conditions. Northeast Water Tank Site - Waiting to see if Bruce Glasgow will appeal the condemnation jury award of $42,750. Recreation Center Restrooms - Awaiting completion of work on a roll -up door. Ralston Creek Interim Projects - Complete. Will be sent to Council for approval in the next few weeks. Civic Center Air Conditioning Project - Consultant selected. Contract negotiations beginning. Ralston Creek Detention Dams - Stanley Consultants is working on the design of the south branch. Hickory Hill Environmental Review Record - Complete. Published in paper and now in review stage. OTHER PUBLIC WORKS DIVISIONS See scheduling chart on the conference room or attached reports. MICROFILMEO BY t JORM MICR+LAS CEDAR RAPIDS •DES MOINES 202 } r s i I i I i ui(Uf ILMLU BY JORM I4ICROLAB r'� • CEDAR RAPIDS AND DE`_ TE` 7 IO,I City of Iowa City MEMORANDUM DATE: October 18, 1978 TO: Neal Berlin and City Council FROM: Dick Plastino, Director of Public Works \ RE: Monthly Report for September PUBLIC WORKS ADMINISTRATION Transit Garage Ventilation Project - Shop drawings are being sent in by the contractor and it is anticipated that he will begin work in the next month. Parking Garage Block 83-84 - On schedule. Parking Garage Block 64 - On schedule. Service Building Addition - On schedule. Demolition and Site Clearance Contract A6 - Completed. No report will be sent to Council since this was under $10,000 and was done under informal contract conditions. Northeast Water Tank Site - Waiting to see if Bruce Glasgow will appeal the condemnation jury award of $42,750. Recreation Center Restrooms - Awaiting completion of work on a roll -up door. Ralston Creek Interim Projects - Complete. Will be sent to Council for approval in the next few weeks. Civic Center Air Conditioning Project - Consultant selected. Contract negotiations beginning. Ralston Creek Detention Dams - Stanley Consultants is working on the design of the south branch. Hickory Hill Environmental Review Record - Complete. Published in paper and now in review stage. OTHER PUBLIC WORKS DIVISIONS See scheduling chart on the conference room or attached reports. MICROFILMEO BY t JORM MICR+LAS CEDAR RAPIDS •DES MOINES 202 4 6 T hL �itU� 1LMLU by JURM MICROLAB • t r TO: FROM: RE: • CEDAR i<ArIDS AND DES'If S. ':nd City of Iowa City MEMORANDUM DATE: October 9, 1978 Dick Plastino, Director of Public Works Gene Dietz, City Engineer ii Monthly Report for Engineering/September, 1978 Please refer to the project chart for the status of each individual project, The following is a highlight of certain projects by way of further explanation: 1. Mormon Trek - We are going to delete from the project the trees that were intended to be installed along -Mormon Trek. The reason is that the utility location will prevent an adequate space for their location. The balance. of the project is essentially completed. We will be angling the corner fence at the intersection of Mormon Trek and Benton and Frank will be discussing with the property owner about moving the fence five feet back from the sidewalk. This was the recommendation from the Legal staff on how to handle the barbed wire situation. 2. Alley Project k3 - The only remaining portion of this project is the installation of asphalt, The project should be completed in total by October 13. 3. Cit Bride Pro'ect - Concrete Treatments of Iowa are still chugging along wits tris project. They still have three bridges to complete for their first time through. They have not yet gone back to repair any of the patches that have failed and will do so prior to our acceptance of the project. 4, North Dodge Street Sewer Special Assessment - Bruce Glasgow is scheduled for an in onnal session on Octo er 9 to discuss with Council some possible approaches to the assessment program. After that meeting, Council will have all the necessary information to make the decision as to whether or not to proceed with the project. S. Tan lowood/Ventura S ecial Assessment - Given a couple of days we would be ready to go to bid wit this project. As discussed with you, Frank is putting together assessment plats showing the cost to each individual property owner and we will schedule a meeting with the residents in tll,e area. We will send out notices of the meeting and probably set it for after I get back. 6. FY79 Landfill Project - We have all the field work completed on the project and are just completing the reduction of field notes. We still should get the project ready for bids by late October. 7. South Gilbert Street - Community Development is helping us with the acquisition of We parcels. I believe by this time we have Johnson hired for an appraiser. We got some rather shocking news from IDOT -- They lost our relocation assistance plan. We will be sending them a new copy with MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES M1u<UriLI1Eu BY JORM MICROLAB CEDAR RAPIDS AND -O- a note asking them to put a rush on it since they have dropped the ball. Our project chart indicates that our design and plan work should be completed by the end of October. I think we might miss this by about two weeks. I am hoping that we can submit final plans and specifications to the State some time in mid-November. Although we won't have.the properties acquired by that time, I think this could put some pressure on the State to react quickly once we do get the information to them. Because of the cement shortage (either real or fictitious) we'll probably be looking at a price jump for next spring construction. I believe the other projects on the chart are fairly self-explanatory. i I r,r MICROFILMED BY � JORM MICR+LAB CEDAR RAPIDS • DES MOINES huuwl ILhicu BY JORM MICROLAB FACILITIES • CEDAR RAPIDS AIIU UL MONTHLY REPORT EQUIPMENT DIVISION DATE: October 17, 1978 PROGRESS REPORT 1. Transfer -ed MW III to bus barn night shift and brought two MW IIs back to service building night shift from bus barn. 2. Lost one of the MW IIs from night shift (resignation). 3. Hired parts person 4. Current structure: 1-Mech I Sr Mech 2 -MW I.0 unfilled) 1 -Mayor's youth 2-Mech I 1-MWIII 1-MWII None BUS BARN PARTS/REBUILD + 1- Mech II 1 -Mach II 11 1- MWIII 1.Parts.person 1-MWIII(Nights)l-CETA I 1. Moved lunchroom out of Sr Mechanic office. 2. Moved employee lockers out of service bay into old streets office. 3. Restricted access to parts room to parts people only. i .., HICROFILMED By DORM MICR +LAB 1 1 CEDAR RAPIDS • DES MOINES IIiLii0HLHED 8Y JORt4 141CROLAB • CEDAR RAPIDS AND DES '40 ."IES, 10'A y I FUNCTIONAL AREA PROGRESS REPORT Operator's maintenance still very poor. Most or our division heads are still laboring under the false impres- sion that downtime Is caused by "worn out" vehicles or equipment. I VEHH 905 906 2025 184 807 229A TYPE REPAIR OPERATION IHC Both units completely Dumps repainted and recondi- tioned for winter. Sander Put 60 hours labor on this unit and it is still not ready for service. Backhoe Order new bucket. Landfill Repaired crack in Compactor frame. FMC Replaced lower Sweeper elevator bearing. ± 141CROFILMED BY J 6 R M MICR+LAB ,^l CEDAR RAPIDS • DES MOINES CAUSE 1tiLItUl iLi-ILD BY JORM MICROLAB tuNCTIONAL CEDAR RAPIDS AND 0 Very seldom does anyone seem to carry through with a policy here. Examples: civic cies are not ng 2. Vehicleeoperators areer pool islacking off on operators ed. operators maintenance. The benefits of enforcing these policies are obvious but there seems to be a general unwillingness among Division heads to take the flak that comes with enforcing the rules. As we approach the winter months this Division will become increasingly aggressive in its use direct abusebillings lackf or rof repair items that are caused by operator operator maintenance. I will also begin forwarding these through Public Works so that the director can take action on them as he feels necessary. 1. Complete winter preparations. 2. Complete setup of parts inventory. 2. Complete budget. W 141CROFILMED BY :a JORM MICR+LA9 CEDAR RAPIDS • DES MOINES p s wNFiLMLL) B'Y JORM MICROLAB CEDAR RAPIDS AND DES W CITY OF IOWA CITY, IOWA DEPARTMENT OF PUBLIC WORKS MONPILY RETORT Month September 19 78 N.A. - Not Available e Estimated reatment Plant 4 Pollution Control Division Treated Sewage Plow 256,180,000 gal, Total Sewage Bypassed N.A. gal. Daily Average Treated.8,539,000 gal. Peak Day Plow: 14.308.000 gal.; Mon.. 18th data. Crit Removed: Daily.Average 20.5 cu.ft.; 2.4 cu.ft./million gal. Cas Produced: Daily Average 52.498 cu.ft.; 6.176 cu.ft./million gal. Gas Used: Daily Average 12,460 cu.ft.; 1 466 cu.ft./million gal. Raw Sludge: Daily Average 18,334 lbs.;257 lbs./million gal. Digested Sludge: Daily Average 5-683 _ lbs.; lbs./million gal. 5 day BODt Raw 165 Final 30 q 1; Removed 81 % Suspended Solids; Raw 208 4/11 Final 38 mg/11 Removed —L2.% pH: Raw 8.0 : Final 7.5 Seer Sbatem Now Sewer Construction: Total ft. 8" ft. 15" ft. _" ft. 10" ft. le" ft. _" ft. 12" ft. 24" it. "ft. ether u —ZIndicate whSA-sanitary, ST -stony CO -combined) Manholesl New Rebuilt Intakes: New Rebuilt Manhours Worked at Lift Stations: No. 11 No. 3 5 No. 5 3 No. 7 13 No- 2 13 No. 4 3 No. 6 2 No. 8 _3 No. 9 1 No. 10_ 50 _ TOTAL Number of Complaints on Sower Stoppagest Total 7 City Responsibility 2 No Stoppage Property Owner Responsibility 5 Other Causes Amount of Severs clesnadl Total 3,9900 ft. Rodded 3,305 ft. Bucln ted to Jet Flushed �lIt. RemArUst Placed considerable rip -rap along East river bank North of plant outfall during month to control erosion. Flushed wet -well at Hawkeye Lift to remove floating debris and help control odor. Replaced raw sewage temperature meter and will return defective meter to manufacturer for repair. Applied cinders over algae growing in gutter from sump pump discharge from 3 residences on Mt -Vernon Drive and Princeton Road. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES CEDAR RAPIDS AND DE n pATA SHEET } /CITY Month Sa�i�ron1� t 1978 //11 TOTAL MILES _�; i MICRORLLIdED DY ,I DORM MICR+LAB CEDAR RAPIDS • DES MOINES s -nl 110 � �• I I' I��I' 59.82 So Sa L1 � ao9..S0 L• 37 9(v. �8 2Z4. 9Z 775. 34.6-y .?58.9/i 97Q I on / ile 3i M.H./Ton /.3a Tons/Mile , 2 9 M.H./Ton Tons/Mile . ,)7 Ing= ETW1�� lmmml e�1�O -�I��IF��•Fa�l : r ■o,". //11 TOTAL MILES _�; i MICRORLLIdED DY ,I DORM MICR+LAB CEDAR RAPIDS • DES MOINES s -nl 110 59.82 So Sa L1 � ao9..S0 L• 37 9(v. �8 2Z4. 9Z 775. 34.6-y .?58.9/i 97Q I on / ile 3i M.H./Ton /.3a Tons/Mile , 2 9 M.H./Ton Tons/Mile . ,)7 //11 TOTAL MILES _�; i MICRORLLIdED DY ,I DORM MICR+LAB CEDAR RAPIDS • DES MOINES P1iutUriLALu by JURM MICROLAB CEDAR RAPIDS AND DES MONTHLY REPORT STREETS DIVISION SEPTEMBER 1978 S EMPLOYEES: During the month of September, the Streets Division reduced its field force from 33 to 26 employees. This was accomplished through attrition due to the resignation of temporary employees who have secured permanent employment elsewhere. It is not possible at this time to hire enough short-term employees to continue our work programs at the expanded rate we had originally anticipated. We still have several temporary employees with a considerable amount of practical on-the-job experience which has added greatly to our efforts. It is my hope that we can somehow 'save these people and rehire them for our work programs next year. BUDGET: Once again due to the time lapse required for the monthly computer run it is not possible to report how the budget exactly stands at the end of September. The computer run from the previous month that I received shows that we have used approximately twenty-three percent (23%) of our capital improvements fund 3492 and seven and a half percent (VA) of our capital improvements fund 3476. There is an error, however, of $100,000.00 on the original budget.amount placed in the computer for 3476 and in reality, we have used twenty-seven and a half percent (27%) of that fund. PRODUCTION: The month of September was another good month for the Streets Division. We completed several projects during the month of September including all of our oiling and the bulk of all work to be done on Friendship. In addition to our projects in crack sealing and asphalt repair, we have completed the majority of all service requests from both Engineering and the Director of Public Works. During the month of September, we have placed 326.45 tons of rock, 284 tons of asphalt, and 328.25 cubic yards of concrete. METHODS AND PROCEDURES: During the month of September, a new procedure for identification of repairs to concrete streets was started which includes an on-site inspection of each concrete street in town. All repairs are then logged according to an estimated amount of cubic yards of concrete and are then prioritized in categories starting with trafficways and working their way down through side streets. This will allow a work program to be established well in advance of next spring and should allow for continuity of operation during next summer. In addition, all asphalt in the city have been driven and a suggested list for overlay has been 141CROFILMED BY ;...� 1 JORM MICR+LAB '. CEDAR RAPIDS DES MOINES PliutUt ILMLU GY JORM MICROLAii • CEDAR RAPIDS AND 'DES y 2 established which includes all asphalt streets, which are suffering from structural deficiencies as well as concrete streets which are impractical to repair due to the inordinate amount of production required. In addition to that, our asphalt streets have also been categorized as to whether they need to be crack sealed and as to whether they need to be seal coated with chip sealing or with fog sealing for next fiscal year and for this fiscal year prior to the winter. This approach shows much promise in that we will be able to substantiate our budget request this fiscal year and will be able to show how far we will actually be able to go in repair of defects on city streets. PURCHASES AND COMMODITIES: During the month of September, there was no major purchase of equipment or other commodities accomplished, however, during this period we did investigate the possibility of adding pozzolith to our concrete in order to reduce the cost of concrete and accelerate our setup time. FACILITIES AND EQUIPMENT: During the month of September, our usage of vehicles decreased due to the reduction in our field force and our efforts we are presently undertaking. There is however, continuing problems in the area of street cleaning. We find that the Equipment Division is not able to maintain both street sweepers most of the time and we are forced in some cases to not sweep at all since both sweepers are in fact down. In addition to this, the flusher was down for a period of three weeks and it required a follow-up on my part to see that is was in fact repaired. I feel strongly that if we are to have a strong street cleaning program in Iowa City special emphasis must be attached to the repair of street cleaning equipment. Id 1LROFILMED BY JORM MICR¢LAB i CEDAR RAPIDS • DES MOINES i z 1 _e nr a PliutUt ILMLU GY JORM MICROLAii • CEDAR RAPIDS AND 'DES y 2 established which includes all asphalt streets, which are suffering from structural deficiencies as well as concrete streets which are impractical to repair due to the inordinate amount of production required. In addition to that, our asphalt streets have also been categorized as to whether they need to be crack sealed and as to whether they need to be seal coated with chip sealing or with fog sealing for next fiscal year and for this fiscal year prior to the winter. This approach shows much promise in that we will be able to substantiate our budget request this fiscal year and will be able to show how far we will actually be able to go in repair of defects on city streets. PURCHASES AND COMMODITIES: During the month of September, there was no major purchase of equipment or other commodities accomplished, however, during this period we did investigate the possibility of adding pozzolith to our concrete in order to reduce the cost of concrete and accelerate our setup time. FACILITIES AND EQUIPMENT: During the month of September, our usage of vehicles decreased due to the reduction in our field force and our efforts we are presently undertaking. There is however, continuing problems in the area of street cleaning. We find that the Equipment Division is not able to maintain both street sweepers most of the time and we are forced in some cases to not sweep at all since both sweepers are in fact down. In addition to this, the flusher was down for a period of three weeks and it required a follow-up on my part to see that is was in fact repaired. I feel strongly that if we are to have a strong street cleaning program in Iowa City special emphasis must be attached to the repair of street cleaning equipment. Id 1LROFILMED BY JORM MICR¢LAB i CEDAR RAPIDS • DES MOINES i z 1 m4LiWO ILMLU BY JORM MICROLAB • CEDAR RAPIDS AND D TRAFF��. MEET1l16S FI�LC t.� A. yZy.pF 3. P%1Uct o*%-lk7 LikkLKI. �„ TA•hL 6AS � 6LECij21'- p• Ct1AM�[Z OF CO�>ZCrt.. sZ• .1♦•U•ttoo Ftle ]GSL - Sl6 QvESt1d-� KIRK woos 9R�c1c F�S�2Cro - 61L0.e¢T RS•ew� PtDfSr41W - uRSf►.J RfUawa� c�1►1tow� I,J l.sµW6rpJ 1ZF 3JILA i I Rt - Sc.tSC OL- X- W S E i 2E . - CSD ST L.1C-µ.T1rJG. C� Sg�.aztnl�oah�n►J couwITTFE_ 7{� I A NWY 6 / KEOKUKI Ay►.1'T1 ub OLLI LVER�( OF CO�'TRJDLLE Dom. ALL OTWL FIELA WOeW- CO uAKS'V$ $. bILBERT/ Zowsp-�< - ?REUrSS ►IJbSvj%)C, pc.LL613ER�( OF tFDLLS f COLUiRoLLEK 6gouUQ wow, -,7x-e b W/ FoltcE ).ccm)kn C IJS, MICROFILMED BY I JORM MICR+LAB CEDAR RAPIDS •DES MOINES PI110tiLi•ILii BY JORM MICROLAB CEDAR RAPIDS AND DES MOINES, IOWA lir Dlvlslov UotitK ►c"lA•ousH►-LLuZS W.A) Mu4S I o3(0 A. z►r+e�mxY pss�au us�'a 1, ThA wtc %' IV 4% IS 2. wi'iPtn�fbu sf b ELEc�'Yt t.Ar` 1. 71iUlt.L SYSI't�S a. PRE�iVT1►nv[ Ma�aTilli.lJc4 b. C0XtEtztva MAI u*i wct sye s r 1, % crMi Sol S1F.�AS. �+. C off: Qf 0711,41 #,w Alli "ANCA '. FORGt AtGOvnrT PR03fcTi G. S 141J 1.6E I, IL)trk%.wwnowJ C�. 4fcw.iwlo2�( 9G MG— z c. GulOfr_ a �. tT2iET ►Jls7,n�j I � -10 C. COVLiYt1"RO►J 30 ,D. ►Aa2k�u(YS W M C[L. Ai�DS, a4is + t- Y 141CROFILMED BY I j ' I JORM MIC R+LAB I CEDAR RAPIDS DES MOINES PL Ut<U? ILMEU BY JURM MICROLAB CEDAR RAPIDS AND MONTHLY REPORT - TRANSIT SEPTEMBER 1978 Ridership was up dramatically once again - 12% over September of last year. The total was 136,700 passengers in September, almost as many as December of 1977. Evening ridership also rebounded, jumping back up to an average of 254 persons per evening and climbing steadily every week. The net result of the ridership increase has been severe overcrowding on some routes at peak periods. The worst situations are on E. College, Lakeside, W. Benton, Towncrest, and the Mall routes at 7:45 and 8:00 A.M. and at 5:00 and 5:15 P.M. As soon as.new drivers can be trained, we expect to add one additional bus at peak hour to alleviate the Lakeside -W. Benton problems. Colder weather, downtown parking reductions, and the new State employee pass program will further strain our rush hour capacity. We are currently looking at the possibility of purchasing additional buses to help cope with the problems that will inevitably arise this winter. The two extra rush-hour "trippers" already started, proved very popular as riders became aware of their routes. By month's end the extra Hawkeye buses were running at capacity in the morning, and the East Side Shuttle was picking up many riders, particularly on the E. College route. In the afternoon the extra buses help handle the University Hospital -to -Downtown crowds, as well as their Hawkeye and East Side destinations. During the month of September five drivers resigned, and four new drivers (Donna Mohr, Aaron Leonard, Darwin Lang, and William Meyer) were hired. We are now only one driver short of having a full staff, and we currently have two drivers working part-time temporary. Also, during September we hired Joyce Wray as Transit Account Clerk, and Tim Wallace as Maintenance Worker I -Transit. After almost a month of writing and rewriting, a letter was finally sent to Terry Fritz of the Iowa Department of Transportation, answering the many questions he had asked in regards to our application for State transit assistance. By the end of the month, no response to our letter had been received. During September there were four reported accidents involving City buses. All were of a minor nature, involving property damage only. V 141CROFILMED BY JORM MICR+LAB t CEDAR RAPIDS • DES MOINES Y R ^I i PL Ut<U? ILMEU BY JURM MICROLAB CEDAR RAPIDS AND MONTHLY REPORT - TRANSIT SEPTEMBER 1978 Ridership was up dramatically once again - 12% over September of last year. The total was 136,700 passengers in September, almost as many as December of 1977. Evening ridership also rebounded, jumping back up to an average of 254 persons per evening and climbing steadily every week. The net result of the ridership increase has been severe overcrowding on some routes at peak periods. The worst situations are on E. College, Lakeside, W. Benton, Towncrest, and the Mall routes at 7:45 and 8:00 A.M. and at 5:00 and 5:15 P.M. As soon as.new drivers can be trained, we expect to add one additional bus at peak hour to alleviate the Lakeside -W. Benton problems. Colder weather, downtown parking reductions, and the new State employee pass program will further strain our rush hour capacity. We are currently looking at the possibility of purchasing additional buses to help cope with the problems that will inevitably arise this winter. The two extra rush-hour "trippers" already started, proved very popular as riders became aware of their routes. By month's end the extra Hawkeye buses were running at capacity in the morning, and the East Side Shuttle was picking up many riders, particularly on the E. College route. In the afternoon the extra buses help handle the University Hospital -to -Downtown crowds, as well as their Hawkeye and East Side destinations. During the month of September five drivers resigned, and four new drivers (Donna Mohr, Aaron Leonard, Darwin Lang, and William Meyer) were hired. We are now only one driver short of having a full staff, and we currently have two drivers working part-time temporary. Also, during September we hired Joyce Wray as Transit Account Clerk, and Tim Wallace as Maintenance Worker I -Transit. After almost a month of writing and rewriting, a letter was finally sent to Terry Fritz of the Iowa Department of Transportation, answering the many questions he had asked in regards to our application for State transit assistance. By the end of the month, no response to our letter had been received. During September there were four reported accidents involving City buses. All were of a minor nature, involving property damage only. V 141CROFILMED BY JORM MICR+LAB t CEDAR RAPIDS • DES MOINES Y R _ILI(OriLNL,D BY JURM MICROLAB Month l9 2, CEDAR RAPIDS AND DES DEPARTMENT OF PUBLIC WORKS MONTHLY REPORT N.A.-NnL Available *-EaLimated Treatment Plant Chemical Used Water Division Raw Water Pumped:/a L Alum: SS lbs. Treated Water Pumped: � at. Carbon: a.Don lbs. Avg. Daily Consumption: /D at. Chlorine: Ja..rgdlbs. Peak Day Demand: jpo at. Fluoride: /Y 5gl lbs. Date of Peak Day: iO IM a1. Lime: O.S.?3 lbs. Hardness: PM Nalco.: /63S' lbs. Chlorine: PPM. P.H.: 7,7 PPM System Pressure: Plant: 114 PSI North Dodge Tank: Ss y PSI West Side Tank: 5"R PSI East Side Tank: 40 PSI Distribution I New Main Construction Total Ft. 4" Ft. 8" Ft. 12" Ft. 6" 1x171 Ft. 10" Ft. 16" Ft. New Valves Total 4n B„ 12" 1011 1611 611 a Hydrants: New __(L Replaced Water Main Breaks: Total e / { Size_ Number / Cause ! /G ee Size Number Cause Size Number Cause Size Number Cause Customer Service New Meter Sete: Total 5/80' 3/4" 1 " 5/8-3/4" L112 i" 211 Meters Repaired: Total O 5/8" 3/4" 1§" 5/8-3/411 1" 2" Service,Tapa: Totes _ o _ Ill / 7 ik„ 41 Bit 1}" 2" 611 1094 111 Follow Up On Delinquent Accounts: _ 3 Wnrk Orders ,TD Meter Removes Meter Resets G Meter Changes 1 Reads U Meter Reade 41 /S' Special ! Locations /6 U Outside Readers Remarks: Ce % l�• " J �L�,, . ;_• �� 7Ll�t% ClL.�� 7X+G�1'r' lo�Glpylls riis¢esli9� /N�'�' '0� .-V-r/ 7 dlLc�m.�7`,0 � `�� dt_e �i Y. MICROFILMED BY t JORM MICR+LAS I CEDAR RAPIDS • DES MOINES ■ i i I i I _ILI(OriLNL,D BY JURM MICROLAB Month l9 2, CEDAR RAPIDS AND DES DEPARTMENT OF PUBLIC WORKS MONTHLY REPORT N.A.-NnL Available *-EaLimated Treatment Plant Chemical Used Water Division Raw Water Pumped:/a L Alum: SS lbs. Treated Water Pumped: � at. Carbon: a.Don lbs. Avg. Daily Consumption: /D at. Chlorine: Ja..rgdlbs. Peak Day Demand: jpo at. Fluoride: /Y 5gl lbs. Date of Peak Day: iO IM a1. Lime: O.S.?3 lbs. Hardness: PM Nalco.: /63S' lbs. Chlorine: PPM. P.H.: 7,7 PPM System Pressure: Plant: 114 PSI North Dodge Tank: Ss y PSI West Side Tank: 5"R PSI East Side Tank: 40 PSI Distribution I New Main Construction Total Ft. 4" Ft. 8" Ft. 12" Ft. 6" 1x171 Ft. 10" Ft. 16" Ft. New Valves Total 4n B„ 12" 1011 1611 611 a Hydrants: New __(L Replaced Water Main Breaks: Total e / { Size_ Number / Cause ! /G ee Size Number Cause Size Number Cause Size Number Cause Customer Service New Meter Sete: Total 5/80' 3/4" 1 " 5/8-3/4" L112 i" 211 Meters Repaired: Total O 5/8" 3/4" 1§" 5/8-3/411 1" 2" Service,Tapa: Totes _ o _ Ill / 7 ik„ 41 Bit 1}" 2" 611 1094 111 Follow Up On Delinquent Accounts: _ 3 Wnrk Orders ,TD Meter Removes Meter Resets G Meter Changes 1 Reads U Meter Reade 41 /S' Special ! Locations /6 U Outside Readers Remarks: Ce % l�• " J �L�,, . ;_• �� 7Ll�t% ClL.�� 7X+G�1'r' lo�Glpylls riis¢esli9� /N�'�' '0� .-V-r/ 7 dlLc�m.�7`,0 � `�� dt_e �i Y. MICROFILMED BY t JORM MICR+LAS I CEDAR RAPIDS • DES MOINES ■ Ml t,t(UYILMEU BY JORM MICROLAB • CEDAR RAPIDS AND ULA IOWA CITY RIVERFRONT COMMISSION WEDNESDAY NOVEMBER 1, 1978 -- 7:30 P.M. CITY MANAGER'S CONFERENCE ROOM �IdICROFILMED BY -11 �) JCRM MICR+LAB CEDAR RAPIDS • DES MOINES Y j I i I I I i I AGENDA yY Review and approval of minutes for October 4, 1978. 7:30 Meeting to order. Z' F 7:35 Correspondence �. 7:40 Update on Airpozt property ]ease to Hartwig Motors. and adoption of Commission's Goals and Objectives (attached) 7:45 Discussion of Riverfront Commission budget and Capital Improvements 8:00 Discussion Program. 8:45 New Business. 9:00 .Adjournment. ,A 1, t F �IdICROFILMED BY -11 �) JCRM MICR+LAB CEDAR RAPIDS • DES MOINES Y j I i I I I i I 9023 November 1978 ------------------ s I m L r d t ..I 9 8AM-M gistrate Court �Chambepprs� P! L,j r iLi'It_u by 10 RM 14[CROLAB • CEDAR RAPIDS APIU ULA T W TH F (Conf Room) Mtg 2CourtM�gGham�ers) 3 12noon-CCN (Rec gam-RP%Cabl� TV Center) as orce Conf 3i20PY-Housjng Com 7oom) on Room:30PM-P&Z Formal 7:30PM-Rivefrfront (Chambers) Comm (Con Room) 0 1 [4PM-Design 8AM-Maistrates OAM-Staff Mtg Court Chambers) (Conf Room) HOLIDAY 1:30PM-Informal 7:30PM-Coupcil Review Council (Conf RID (Chambers) Com (Rec Center) 27 BAI`I-MagistraTe za C7 1. Court Chambers) LOAM -Staff Mtg 8AM-Magistrates 1.30Ph1-lnf?rmijl ) Court (Chambers) �ounci on Rm 4PM-Resources Cons (Conf Room) 4:15PM-Library Bd 7?t1-Hul n pi hts Co3mpm(Conf Room) (Lib Auditorium) Comm P�onR �oom) 7•Chambeoe cil 7:30P1.1 -Informal ( 1 P°.Z (Legal Libry) 1 14ICROFIL14ED BY i JORM MICR+LAB CEDAR RAPIDS • DES MOINES HOLIDAY 1 18 r. t 7 8 LOAM -Staff Mtg 9 8AM-M gistrate Court �Chambepprs� 10 W -Magi trates „ourt `�Lhambers) (Conf Room) 4PM-Design Review Boardu(ConfARo m)al s HOLIDAY •30PM-Informal Com (Rec Center) Council (Conf Rm) 7PM-UAY (Friends 7:30PM-Council Meeting Room) (Chambers) 7:30PM-Parks & Rec (Rec Center) 3 qq 1.30AM-Orientation 15 LOAM -Staff Mtg (Conf Room ) 6 8AM-Magistrates Court (Chambers) 17 AM -Mag trates Court 18hambers) (Chambers) 4:40PM-Mt between 7�RQPM-P&Z Formal nambers) 3OPM- of rm 1 Counci on RID) 1 (� ) PM -Resources Consv Comm (Conf Room) Council & Boards 7 Com •30PM-Informal •30PM-Council and Commissions (Highlander Inn) Airport Office) Airport Office) P&Z (Conf Room) (Chambers) 0 1 [4PM-Design 8AM-Maistrates OAM-Staff Mtg Court Chambers) (Conf Room) HOLIDAY 1:30PM-Informal 7:30PM-Coupcil Review Council (Conf RID (Chambers) Com (Rec Center) 27 BAI`I-MagistraTe za C7 1. Court Chambers) LOAM -Staff Mtg 8AM-Magistrates 1.30Ph1-lnf?rmijl ) Court (Chambers) �ounci on Rm 4PM-Resources Cons (Conf Room) 4:15PM-Library Bd 7?t1-Hul n pi hts Co3mpm(Conf Room) (Lib Auditorium) Comm P�onR �oom) 7•Chambeoe cil 7:30P1.1 -Informal ( 1 P°.Z (Legal Libry) 1 14ICROFIL14ED BY i JORM MICR+LAB CEDAR RAPIDS • DES MOINES HOLIDAY 1 18 r. t I iBo Iowa City,!,_,. Hours Pubrai 10- Liy lay"'�� 11-9 Thi Month at the Library 6 S r IM 307 E CoTlege 64 !ay- — :9-6 354r1i NOVEMBER 1978, Y MONDA't TUESDAT _T I t 2; rI L �, P . - 9S' Library'; osed , 'S.,MPN 4.p.m. Library lo: 0 a.m. S 2 Children's" a 3 10:30 6 10:.30 0* 30 a ' is *a e Kell; sto h General.3 ction:: `E: '.T. Charles Locket� (South Reading Board ing. 7:30 - 3:00 Children'E Films:Changes, n and Songs I meeting'tn the' Raccoon (48.min .) p.m. Changes; Peter .&.. 3tories with, [sE:-,,: 6beZ Priz'eloinn ero in-titerature Creative Reading Series weekly Films: Beaver,.,the-Wolf; Valley; Case of Jenny's .1hildren 1. - . '�i . . Birthday DO min.) 2: 00 ep �Lt . SE, !16661 Rail AM 4 be held in Audi- meeting in the the Elevator of Friday's* :,toriwn November 18-19, 7 4 p.m.) Storyhour Room Duck (40 min..) 'films" 10:30 a.m. A me 1030-a.m-10.30,&,1:30 .- . - 10:30'a.M. stor hour Children s 304 - 30 Chil- 16 y :oryhour is our 17 "Films h -I 13. .14 storyh 4 en Autograph 8 S t 3 7:30 p.m. 3:00 Children' dren Aut� in'the Ha ;Whist a St6rie's;_'.2P6.-' 'Creative Reading Films: -;Beaver for WIJU6(30'�min. re'oa'tof'�Fr-jaayl Series weekly Dam; Many Moons; pea films , , ,1 - "' j-�-4:,p;m. i iot I Rai '-A mee�ingiin the Riot M :o ij on, ce6del��Ra 10S 0w.,I Storyhour Room:* (35, min. in AUd 'nriin n� 0. 10:30 a.m. 23 THAhr. S. .00 Cfi.,.' 2 0 C 1 21 Btoryhour ANAII 'b a _ rary i 0 7, r 81 dren' Films 7:3 p �lwy 1 ne7 New Creative Reading Library is U&VOU".. W Jazzoo; Drummer n� Series weekly Closed. Thanksg*ZV?.ng . ... .. Holida� Ho f; ow� n, meeting in the ii� old Lady, At, iitow Storyhour Room, �our iinge"itips: 10:30 a.M.r_Boxes ': (30 min. 0 3 jojho 0:3 S UX d. 28'Btoryhour 3 r -00 - children's 0 29 7:30 p.m. Rabbit Hill :55, a. . m. Creative Reading (60 min.) ry.s - w �r' , it Series weekly Ne, 11 Program meeting in the 4:15 p.m. Library KRNA (93.5 FM) Storyhow, Room Board Mtg. in - . JORNA MICROLAS tw ' 8.7:30 . - 9S' Library'; osed 1000 a.m. m. p.m_3'00 Creative Reading) Iory'or children' ' ' sto h General.3 ction:: Series weekly: Film:Hound Who Thought He7WasIA Holid2y.,, Vote on Ls rary 'b meeting'tn the' Raccoon (48.min .) Bond Issue Stdryhour Room 1030-a.m-10.30,&,1:30 .- . - 10:30'a.M. stor hour Children s 304 - 30 Chil- 16 y :oryhour is our 17 "Films h -I 13. .14 storyh 4 en Autograph 8 S t 3 7:30 p.m. 3:00 Children' dren Aut� in'the Ha ;Whist a St6rie's;_'.2P6.-' 'Creative Reading Films: -;Beaver for WIJU6(30'�min. re'oa'tof'�Fr-jaayl Series weekly Dam; Many Moons; pea films , , ,1 - "' j-�-4:,p;m. i iot I Rai '-A mee�ingiin the Riot M :o ij on, ce6del��Ra 10S 0w.,I Storyhour Room:* (35, min. in AUd 'nriin n� 0. 10:30 a.m. 23 THAhr. S. .00 Cfi.,.' 2 0 C 1 21 Btoryhour ANAII 'b a _ rary i 0 7, r 81 dren' Films 7:3 p �lwy 1 ne7 New Creative Reading Library is U&VOU".. W Jazzoo; Drummer n� Series weekly Closed. Thanksg*ZV?.ng . ... .. Holida� Ho f; ow� n, meeting in the ii� old Lady, At, iitow Storyhour Room, �our iinge"itips: 10:30 a.M.r_Boxes ': (30 min. 0 3 jojho 0:3 S UX d. 28'Btoryhour 3 r -00 - children's 0 29 7:30 p.m. Rabbit Hill :55, a. . m. Creative Reading (60 min.) ry.s - w �r' , it Series weekly Ne, 11 Program meeting in the 4:15 p.m. Library KRNA (93.5 FM) Storyhow, Room Board Mtg. in - . JORNA MICROLAS . h111.Rt II ILI'IH IdI DORM MICR*LAB (:IDAR PAPNIt • (Vl MINI', opm CR 'D C� 10, C. "4 Im, OM, m m 's QN* N 11 1 N. sf IA N ryy'd In N N m X Q co IN m m ra + I —1 ZS11h to W N t- -, g 4 " U. '+ 9 64 R I M% co (z -t Q'I C, 1+ El N.—W O 3Is tv, lbs, 14* 11 M,m m m tic V� 0. " , 2 ^s g -'-%' to O' ZV N. Q M 1., 11 NO m tr 63 Vb 'a"N vb Q 0 M w. t+ ILI 4 1 84.0 L % I— onth at the Library DORM MICROLAO ;+ 0. ;I W PAID ty t" vo hnm NL 113 onth at the Library DORM MICROLAO PAID hnm NL 113 onth at the Library DORM MICROLAO johnson county regional planning commission Isobel Turner cn ,m. ® 221/2 south dubuque street, Iowa city, Iowa 52240 (319) 351-8556 Emil L. Brondt E. ods oMe v MINUTES Mental Health/Chemical Dependency Subcommittee Wednesday, September 27, 1978 3:00 P.M. First Christian Church Lounge Iowa City, Iowa PRESENT: Verne Kelley (Chair), Gladys Benz, Joel Hoffman, Larry Schmidt, Steve Schuett (for Al Colston), Lori Springer, Alan Zaback ABSENT: Graham Dameron, Kay Duncan, Ethan Fox, Gretchen Grimm, Nick.Karagan, Mike Kohler, Susan Simon GUESTS: Marilyn Christopher, Rachel Haverkamp (Grant Wood Area Education Agency), Craig Wunderlich (Iowa Substance Abuse Information Center) STAFF: Pam Ramser, Bernice Weinberger I t. l The meeting was called to order at 3:10 P.M. The minutes of the I ; July 28th meeting were approved as written. National Association of Prevention Professionals Mr. Zaback reported on a conference of the National Association of Prevention Professionals (NAPP) which he attended in August. NAPP is a non-profit association based.in Eugene, Oregon which assists grass roots groups in setting up programs that focus on prevention rather than treatment. The association has helped to set up programs ranging from parent patrols to methods for discrimination prevention to traditional substance abuseprevention programs. The conference was entitled "Operationalizing Primary Prevention"; Work -shop activities centered on the different assumptions and perceptions which participants used in reacting to several "given" ideas or things. The concept of prevention ties directly into the direction which the subcommittee is taking in regard to substance abuse problems encountered by young people. The NAPP conference stressed the need to involve youth in the prevention process and to explain the expectations of both youth and adults in regard to the process. Mr. Zaback stressed the importance of a preventative approach, citing the fact that about half of all Americans have used at least one community helping agency before age 18. 20 �5 111 '011,01l:1 n DORM MICROLAB 1" 1V ;:no;m . ,11.'1101.11' -2 School Personnel Meeting Mr. Schmidt told the subcommittee members about the September 13th meeting of Iowa City school personnel which he, Marilyn Christopher, and Pat Jensen (Oakdale Alcoholism Center) attended. This was the first such meeting held to discuss the need for a substance prevention program in the schools. The consensus of those present was that a broad program, dealing with human development as a preventative measure, is needed. This consensus corresponds to that reached by the subcommittee during its meetings over the past few months. The school district administration has expressed interest in coordinating its meetings with the Mental Health/Chemical. Dependency Subcommittee's meetings on this subject. Mr. Schmidt, Ms. Christopher, and,Ms. Jensen will continue to attend the school meetings. Mr. Schmidt has asked that Mary Hays from the Iowa Department of Substance Abuse and a representative from Grant Wood Area Education Agency also be invited to participate in those meetings. Youth Services Directory Ms. Ramser handed out copies of the directory developed for youth. The directory, compiled by several junior high and high school youth in Iowa City, provides information on services available to young people in the county. It has been distributed to all junior high and high school -aged youth in Johnson County and has been made available at several other places which young people frequent. i General Discussion_ Several past attempts at peer counseling programs, were discussed briefly,: including the Crisis Center's Youth Crisis Line which has recently been disbanded due to the lack of response on the part of young people. The subcommittee decided as the next step to involve several youth -serving agencies and youth groups in its discussion of prevention -education. Human Services staff will contact relevant agencies and develop a summary of the subcommittee's progress as background , information. This meeting is scheduled for Wednesday, October 25 from 3:30 p.m. to 5:00 P.M. in the basement of the FirstChristian Church. The subcommittee decided to ask Rachel Haverkamp, Craig Wunderlich, and Marilyn Christopher to become members. P. Ramser ., 11, ow i! III B` JORM MOCROLA13 f W' I.-ns1.., , ..I', 4u I'+(• johnson county regional planning commission ,� - �' 221/2 south dubuqje street, iowa city, iowo 52240 (319)351-8556Isabel Turrecw� I Emil L l3fandt EHann. oimcw azianl-�(Chalr)-, jim.Harris.'' ace, !. Kelley,: Lloyd :Tl=er;::,Jim 1Sw& Graham Damiiow r,; Emil• BraLndt:.':,-.f t,!,_ :o. j 1%!,I.J,*,, Information and Referral 77. The -meeting, was� called ":t,6L order er'at 9:05:a.m;t�, or � M, " . I., Since � this tsub&ommitfee, It- �'some�time s Spaziani � reviewed the,'s' . c -i as� not 'met ub omm ttee's previous�wor n finding out, about, the, exten t'Of -information-, 'and refeiraY'(I;& R):'6ff6itYiW the' area'. I (See. July,. 14.,MinutLes'). She also, brought members up to, date tr l'i Council of on,; East. Cenl a owa. Government I s activities in the area iM L 0 'East Of 1 & - R. . Roger, Boldt and, J Central meeting with representatives from agenciesElza serving re-_- gi6nal areas to develop a method for: 'collecting information about their,program . s, Publications," funding, designated'' k6 giona, etc. They hope to'thus an in- -,'formation base for Provide s,pulic agencies,:and the ge eral p* uIblic.'Eas. interested in'c6ordinating with the Program'Development`sub committee on its recommendation for. an I s R system in Johnson will be invited i.th pajticipaje .County. -Mr. Boldt jn fut�u�e subcommittee meetings on, hs,subject. Ms.-, Spaziani told subcommittee members about the Annual Meeting of state Information "A Referrslr'pr6 'de cided vilera. which will be held ln'Des .Moineis on October 19. and 20.' it was , that'someonefrom the Sci , subcommittee:should attend 'that meeting. Linda: hre ber,and Carol'spazieni agreed to;I attend. The Information and Referral c . oqponent,of the Senior Center was disc*ussed0briefly. .,,Bette Meisel, who has been coordinating plans for this,' is in the process of develop- ing a-report,which should be available soon. She will be invited to participate in - future subcommittee meetings on I G R. The, summary.sheet on "Considerations in Development of an Information and Referral' Program.''was reviewed.. . Subcommittee members gave several suggestions for develop - ing it into a profile on I & R. A rough draft of the profile will be developed before the next meeting. The I & R profile will be included as a.component of the subcommittee's final report on ongoing human services planning. (over) DORM MICROLAE3 jumax. services 'staf ht�bij 'mo're,aoproPriatei,-:in;iignt,*ox.0 5,,,.�.-,..--.-,-,.,,, 4eiiilt--.�n DriatiOnS :I I? I ii Illdl..i 31 joRm MICROLAB ( [ PAl' oar: ), . 9( ?VNI ,