Loading...
HomeMy WebLinkAbout1978-11-21 Bd Comm. Minutes14,ldtui-iLHEu BY JORM MICROLAB MINUTES LIBRARY BOARD OF TRUSTEES REGULAR MEETING October 26, 1978 4:15 PM AUDITORIUM MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: CEDAi( RAPIDS ACID DES MO "IES, '.OWI+ y Bartley, Bezanson, Farber, Kirkman, Moore, Ostedgaard, Richerson Hyman, Newsome Eggers, Carter, Craig, Westgate, Ingersoll, Spaziani, Kelley, McGuire Representative of KXIC; University of Iowa School of Library Science --Public Library students and professor, Terry Weech; Carol de Prosse Summary of Discussion and Action Ta en The meeting was convened at 4:23 PM by President Bezanson. Minutes of the regular meeting of September 28 were approved. Richerson/Ostedgaard. The October disbursements were approved. - Ostedgaard/Kirkman. Director's Report: First Quarter FY 1979 Review of Goals attached. Carol de Prosse gave a brief review of upcoming referendum campaign events. The Board approved an addendum to the Policy for Meeting Rooms use, which sets a $6.00/hour fee for after-hours use of meeting rooms and insures that employees will be covered for insurance while,on such duty. The addendum includes administration guidelines. Kirkman/ Richerson. The President's Report included a brief summation of referendum acti- vities to date. The Board decided no action was necessary for setting fees for con- tracting jurisdictions for library service for FY 1980. The formula adopted a year ago allows the fees to be computed administratively. The Board reviewed first quarter FY 1979 goals and statistics. The review by the Board of goals and objectives for FY 1980 generated much discussion. The Board was asked by the Director to allocate more time in future years to review the goals and objectives. The Board finally reached the conclusion that it was a wasted effort to set priorities until outcome of the election was known. The Board asked the Director to make an Appendix to Level 2 which would include amounts necessary to have resources to adequately plan for a new building, a one-time expenditure which regular budget should not absorb. (OVER) MICROFILMED By >' 1 JORM MICRbLAB CEDAR RAPIDS • DES 1401NES tt w0 ILHLU BY JURM MICROLAb • CEDAR RAPIDS AHD DES MO 1lES, IOW Y j MINUTES 10-26-78 LIBRARY BOARD OF TRUSTEES i Page 2 i Upcoming Regular Meetings were scheduled as follows: Thursday, November 16, 7:30 PM, Auditorium; Thursday, December 21, 4:15 PM, Auditorium. -"I The meeting was adjourned at 6:43 PM. Richerson/Moore. Res,�ectfully submitted, Y MICROFILMED BY 1 � DORM MICR+LAB '.CEDAR RAPIDS • DES MOINES I:ILL (W iL;'ILU by JURM 141CROLAB CEDAR RAPIDS MID DES IOWA CITY PUBLIC LIBRARY OBJECTIVES FY1979 FIRST QUARTER REPORT ,. 1. Continue ptann.ing bo,% and public in6oimation e66oat6 about a new tibnany 6acit ty .including a bond Ae6eAendum .inalt o6 1978. 16 6ucce666ut, continue deb.ign devetopment, phepaAe woaking ptan6 and tet b.i,d6 - June 1979. STATUS: Referendum campaign in full operation. Further design e�l—opment work awaiting outcome of election. 2. Select and paoce66 new and g.i6.t .item6 .in appaopn.i.ate 6oAmat6 and Revel -6 o6 comp%ehen.6.ion and dl.6caAd wortn and outdated .item6 to attow 6oA net cottec- tion g&owth o6* no mane than 3%. (3600 .item6) STATUS: Net growth of collections during first quarter was only 37T 'items (2208 added,.1836 withdrawn). Intensive discarding cannot continue at present rate without reducing the quality and scope of the collections, yet without it, shelving space will soon be gone. Iowa collection interfiled with general collection in order to increase space for 600's. 3. Continue .integna.ti.on o6 AV 6onmat6 .into Ci6�Lany co4kertion6 ba6ed on Ae6utt6 o6 FV1978 expetienceb, and .imptove beth-be2vdce identi.6.icati.on, tocatlon and .inbtAucti.onat dev.ice6 boa. att AV Auouhce6 and 4ehv.ice6. STATUS: Intershelving of most subject -oriented materials regard- less—of format has reached a point where user reaction is now being tested and evaluated. Training in use of AV equipment has been j given to 218 people (51 this quarter). Problems with in -library use of equipment are being observed, recorded'and evaluated. 4. Increase a&ntnizuative time avaitabte 6oA anatysi6 o6 community need6 and meabuA.ement and evacuation o6 beAvdee6. STATUS: Without additional administrative support, this goal is unrealistic. In fact, staff turnover and the press of referendum activities has.caused established measurement procedures to fall behind. (This goal was not funded for FY1979) 5. Continue ana.ty6.i,6 o6 paoce66.ing and cihcucatton ptoeedUke6 and cobtb and begin to %ev.iew computeA-aa4.i.6ted bybtem6 bo,% ciAcatation eontAot and b.ibtioghaph.i.c. 6.i te6 . STATUS: The major recommendations for automation were prepared a� spring, and further implementation awaits outcome of refer- endum. Development of authority file about one-third completed. Further analysis of circulation procedures stalled since loss of CETA position in August reduced circulation staff by 208. MICROFILMED BY ` JORM MICR+LAB I CEDAR RAPIDS • DES MOINES (OVER) i I i -i :nr j l I:ILL (W iL;'ILU by JURM 141CROLAB CEDAR RAPIDS MID DES IOWA CITY PUBLIC LIBRARY OBJECTIVES FY1979 FIRST QUARTER REPORT ,. 1. Continue ptann.ing bo,% and public in6oimation e66oat6 about a new tibnany 6acit ty .including a bond Ae6eAendum .inalt o6 1978. 16 6ucce666ut, continue deb.ign devetopment, phepaAe woaking ptan6 and tet b.i,d6 - June 1979. STATUS: Referendum campaign in full operation. Further design e�l—opment work awaiting outcome of election. 2. Select and paoce66 new and g.i6.t .item6 .in appaopn.i.ate 6oAmat6 and Revel -6 o6 comp%ehen.6.ion and dl.6caAd wortn and outdated .item6 to attow 6oA net cottec- tion g&owth o6* no mane than 3%. (3600 .item6) STATUS: Net growth of collections during first quarter was only 37T 'items (2208 added,.1836 withdrawn). Intensive discarding cannot continue at present rate without reducing the quality and scope of the collections, yet without it, shelving space will soon be gone. Iowa collection interfiled with general collection in order to increase space for 600's. 3. Continue .integna.ti.on o6 AV 6onmat6 .into Ci6�Lany co4kertion6 ba6ed on Ae6utt6 o6 FV1978 expetienceb, and .imptove beth-be2vdce identi.6.icati.on, tocatlon and .inbtAucti.onat dev.ice6 boa. att AV Auouhce6 and 4ehv.ice6. STATUS: Intershelving of most subject -oriented materials regard- less—of format has reached a point where user reaction is now being tested and evaluated. Training in use of AV equipment has been j given to 218 people (51 this quarter). Problems with in -library use of equipment are being observed, recorded'and evaluated. 4. Increase a&ntnizuative time avaitabte 6oA anatysi6 o6 community need6 and meabuA.ement and evacuation o6 beAvdee6. STATUS: Without additional administrative support, this goal is unrealistic. In fact, staff turnover and the press of referendum activities has.caused established measurement procedures to fall behind. (This goal was not funded for FY1979) 5. Continue ana.ty6.i,6 o6 paoce66.ing and cihcucatton ptoeedUke6 and cobtb and begin to %ev.iew computeA-aa4.i.6ted bybtem6 bo,% ciAcatation eontAot and b.ibtioghaph.i.c. 6.i te6 . STATUS: The major recommendations for automation were prepared a� spring, and further implementation awaits outcome of refer- endum. Development of authority file about one-third completed. Further analysis of circulation procedures stalled since loss of CETA position in August reduced circulation staff by 208. MICROFILMED BY ` JORM MICR+LAB I CEDAR RAPIDS • DES MOINES (OVER) f-iiw(U1 ibILD BY JOR14 141CROLAB ICPL Objective- FY1979 Page 2 First Quarter Report CEDAR RAPIDS AIID DES 6. Review poeicieb, p4oceduae6 and 6ervicea o6 aU delx4 me.nts in order .tn revise., con6oUda.te on eUmina•te. ine66ecti.ve and ine66.i.at.ent re6pon.6i- Wti.tixs, .improve emptoyee..training and assist with new buiVing pKanning STATUS: Several projects completed: new Circulation Department em— p ee training manual; revised methods of keeping daily circu- lation statistics; revised categories and worksheets for time and production statistics in Technical Services. Analysis of fine system and order procedures in progress. 7. Develop agreement with otheA pubtic Cibraxiea o6 Johnson County 6oL joint contAacti.ng with juAisdie.iion6 without Cibran.i.es be6ore next budget cycee. STATUS: Unable to agree on a joint contract and formula before t—>re beginning of FY1980 budget cycle. New deadline, September 1979. IN GENERAL 1. STAFFING: Loss of one CETA position in August. Increasingly difficult to fill and hold Work/Study positions. - 2. HOURS: Loss of staffing almost offsets time gained, through decreased hours. User reaction to reduced hours has ranged from sharp dissent to mild disappointment. Students especially inconvenienced with lack of evening and weekend hours. Library is now 8-12 hours/week below state and national standards for service hours for libraries in communities above 25,000. First quarter statistics show 68 fewer hours and a 28 drop in circu- lation so all service desks are busier when open. 3. MATERIALS: Buying materials which have increased in price from 10-20% since a year ago with a budget which is only 38 larger makes selection more difficult and thus more costly. An axiom of materials selection: the fewer titles you buy, the more carefully you must select. Selection is our most costly task. 4. SPACE: Lack of space for staff, equipment, storage and materials must be faced every day and is usually the barrier to any proposal for change or improvement. T� `�?,�• 141CROFILMED BY JORM MICR#LAB CEDAR RAPIDS • DES MOINES B i i j f-iiw(U1 ibILD BY JOR14 141CROLAB ICPL Objective- FY1979 Page 2 First Quarter Report CEDAR RAPIDS AIID DES 6. Review poeicieb, p4oceduae6 and 6ervicea o6 aU delx4 me.nts in order .tn revise., con6oUda.te on eUmina•te. ine66ecti.ve and ine66.i.at.ent re6pon.6i- Wti.tixs, .improve emptoyee..training and assist with new buiVing pKanning STATUS: Several projects completed: new Circulation Department em— p ee training manual; revised methods of keeping daily circu- lation statistics; revised categories and worksheets for time and production statistics in Technical Services. Analysis of fine system and order procedures in progress. 7. Develop agreement with otheA pubtic Cibraxiea o6 Johnson County 6oL joint contAacti.ng with juAisdie.iion6 without Cibran.i.es be6ore next budget cycee. STATUS: Unable to agree on a joint contract and formula before t—>re beginning of FY1980 budget cycle. New deadline, September 1979. IN GENERAL 1. STAFFING: Loss of one CETA position in August. Increasingly difficult to fill and hold Work/Study positions. - 2. HOURS: Loss of staffing almost offsets time gained, through decreased hours. User reaction to reduced hours has ranged from sharp dissent to mild disappointment. Students especially inconvenienced with lack of evening and weekend hours. Library is now 8-12 hours/week below state and national standards for service hours for libraries in communities above 25,000. First quarter statistics show 68 fewer hours and a 28 drop in circu- lation so all service desks are busier when open. 3. MATERIALS: Buying materials which have increased in price from 10-20% since a year ago with a budget which is only 38 larger makes selection more difficult and thus more costly. An axiom of materials selection: the fewer titles you buy, the more carefully you must select. Selection is our most costly task. 4. SPACE: Lack of space for staff, equipment, storage and materials must be faced every day and is usually the barrier to any proposal for change or improvement. T� `�?,�• 141CROFILMED BY JORM MICR#LAB CEDAR RAPIDS • DES MOINES B I•tiui<UriLNLU BY JORM MICROLAB CEDAR RAPIDS AND DE IOWA CITY MUNICIPAL AIRPORT COMMI.SSION MINUTES OCTOBER L9, 1978 AIRPORT PLIGHT TRAINING ROOM ALL COMMISSION f[EMBERS PRESENT Airport manager, E.K. Jones was absent Visitors: Kevin Cleaves, Ken Lowder, Sue Young(KXIC) Summary of meeting: Meeting called to order at 7:40 p.m. by Garry Bleckwenn, ICMAC chairman. Jan Redick moved to have minutes of Oct. 2, special meeting approved. Caroline Embree second the motion. Motion passed unanimously. Jan Redick moved to have the Sept. 9, meeting minutes approved with the following corrections. The word adaptations in paragraph one, page one was changed to c6rrectfons. The words of a petition were inserted between copy and of on page 2, paragraph 6, first sentence. On page 3, paragraphs 4 and 5, the word declamatory is to be changed to declaratory. Caroline second the motion. The motion passed unanimously. Dick Phipps moved to have the Airport Commission Expenses•(ACE) approved, with the exception of the K.M. Ruppert Estate for further questioning. Caroline Embree second. Motion passed unanimously. Chairman's report: 1) abstracts for the land owned by the airport have been found and will be updated. 2) appraisal for land in front of the airport will be done. 3) a letter to Bob Vevera on flowage fee is missing. 4) letter from Dave Byers of L.R.Kimble said a new car dealership using land in front of the airport would not interfere with land use plans of the master plan study. Byers said, the commisbion may not want to lease until the master plan study is done, unless there is a current renter waiting. 5) letter from Joe M. Steele read and filed. Letter suggested moving the airport. 6) Letter has been sent to William Larson from Dale E. Halling assistant cuty manager, complementing Larson for participating and showing concern for the master plan study being done on the airport. 7) William Tucker said he would accept the job as an attorney to advise the ICMAC. General business: Iowa Airline representative Stan Schoeleinan and Spencer Airport representative Mike Dunkle gave a brief presentation on why Iowa City needed a commuter airline. Claude Peterson moved to allow the Iowa Airlines to set-up their service as described in the presentation subject to legal safety standards. Dick Phipps second the motion. vote went 3-2 and passed. Claude Peterson, Dick Phipps and Garry Bleckwenn voted in fav6r. Caroline Embree and Jan Redick voted against the motion. Jan Redick moved to have the ICIIAC set-up an advisory committee, with members to be chosen from the ICMA pilots and area citizens affected by the ICMA traffic noise. Claude Peterson second. Motion passed unanimously. Meeting ended at 9:40 p.m. Minutes submitted by Greg Smith Yap �.�Y t, MICR�RorILMEO BY 1� JORM MICR+LAB 1 ` CEDAR RAPIDS • DES MOINES `9 a Ilil.ItUriUNLU BY JORM 14ICROLAB M I NUTHS IOWA CI'T'Y RIVIERFRONT COMMISSION NOVEMBER I, 1978 -- 7:30 P.M. CITY MANAGER'S CONFERENCE BOOM CEDAR RAPIDS AND DE MEMBERS PRESENT: (Epley, Gilpin, Knight, Lindherg, Sokol, Vetter, McLaughlin MEMBERS ABSENT: Fahr, Fountain, Ncuzi l , Krocze STAFF PRESENT: Milkman, Conklin SUNMARY OF DISCUSSION: The meeting was called to order by Chairperson Donna Epley. There were several changes in the minutes. On page two, paragraph three,Terrill Hill was corrected to Terrill Mill. On page one, paragraph four, sentence two should read," ... and there were limited plans..." It was suggested to add to paragraph five, sentence three "...by Chairperson, EEplcy:.."•and to correct the date to October 4. The minutes for October 4, 1978 were. approved as corrected. Epley announced that on Wednesday November 8, 1978 at 7:30 p.m. the Johnson County Heritage Muscum will have a discussion on the town of Napoleon. Epley felt this discussion would he interesting and she urged Commission members to attend. Milkman told the Cunnaissioil that the .Johnson County Regional Planning Commission has scheduled another trip to view the northern corridor of the Iowa ]livor. 'I'hc w excursion wi11 be Saturday, November 4, 1978 from 8 a.m. to 11 a.m.' Anyone interested should contact Barry Ilokanson. Epley reported on the Airport property and presented a map showing the ,Hartwig Motors proposal. Gilpin reported that the City Council had authorized the City attorncy.to send a letter to the Airport Commission indicating that the City had jurisdiction over the property. Gilpin felt the City Council was not in favor of leasing the property to Hartwig Motors, but is willing to work with the Airport Commission to resolve any problems. (At this time further discussion is needed.) The Commission reiterated that this property should be used as a park. Gilpin commented that the Airport was just looking for a source of income and suggested they rent the cast side of the road, and leave the west side, which is near the river, along Epley suggested getting together with the Parks and Recreation Commission to discuss these items further. Artcr a Iengthly discussion the Goals and Objectives were changed as follows: UNIT GOALS I. No change. 2. Throo was moved to two. 3. Four was moved to three and reads, "To develop the recreational capacity of the river and flood plain." 4. Five was moved to four and "Corridor" was added after "Iowa River." 5. Six was moved to five and reads, "To ensure that the river can be enjoyed in the safest possible way." G. Two was moved to six and reads, " To promote and develop the use of adjacent land along the river for overall compatibility with the preceding goals." 2127 j; MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES i j i I .v Ilil.ItUriUNLU BY JORM 14ICROLAB M I NUTHS IOWA CI'T'Y RIVIERFRONT COMMISSION NOVEMBER I, 1978 -- 7:30 P.M. CITY MANAGER'S CONFERENCE BOOM CEDAR RAPIDS AND DE MEMBERS PRESENT: (Epley, Gilpin, Knight, Lindherg, Sokol, Vetter, McLaughlin MEMBERS ABSENT: Fahr, Fountain, Ncuzi l , Krocze STAFF PRESENT: Milkman, Conklin SUNMARY OF DISCUSSION: The meeting was called to order by Chairperson Donna Epley. There were several changes in the minutes. On page two, paragraph three,Terrill Hill was corrected to Terrill Mill. On page one, paragraph four, sentence two should read," ... and there were limited plans..." It was suggested to add to paragraph five, sentence three "...by Chairperson, EEplcy:.."•and to correct the date to October 4. The minutes for October 4, 1978 were. approved as corrected. Epley announced that on Wednesday November 8, 1978 at 7:30 p.m. the Johnson County Heritage Muscum will have a discussion on the town of Napoleon. Epley felt this discussion would he interesting and she urged Commission members to attend. Milkman told the Cunnaissioil that the .Johnson County Regional Planning Commission has scheduled another trip to view the northern corridor of the Iowa ]livor. 'I'hc w excursion wi11 be Saturday, November 4, 1978 from 8 a.m. to 11 a.m.' Anyone interested should contact Barry Ilokanson. Epley reported on the Airport property and presented a map showing the ,Hartwig Motors proposal. Gilpin reported that the City Council had authorized the City attorncy.to send a letter to the Airport Commission indicating that the City had jurisdiction over the property. Gilpin felt the City Council was not in favor of leasing the property to Hartwig Motors, but is willing to work with the Airport Commission to resolve any problems. (At this time further discussion is needed.) The Commission reiterated that this property should be used as a park. Gilpin commented that the Airport was just looking for a source of income and suggested they rent the cast side of the road, and leave the west side, which is near the river, along Epley suggested getting together with the Parks and Recreation Commission to discuss these items further. Artcr a Iengthly discussion the Goals and Objectives were changed as follows: UNIT GOALS I. No change. 2. Throo was moved to two. 3. Four was moved to three and reads, "To develop the recreational capacity of the river and flood plain." 4. Five was moved to four and "Corridor" was added after "Iowa River." 5. Six was moved to five and reads, "To ensure that the river can be enjoyed in the safest possible way." G. Two was moved to six and reads, " To promote and develop the use of adjacent land along the river for overall compatibility with the preceding goals." 2127 j; MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES hiiu(UiiLi4EU BY JORM MICROLAB t• MINUTES IOWA CITY RIVERPRONT COMMISSION NOVEMBER 1, 1978 -- 7:30 P.M. PAGE 2 CEDAR RAPIDS AND y i UNIT OBJECTIVES: I I. "Propose land use policies appropriate to development and redevelopment of the Iowa River Corridor." 2. No change. �i 3. No change. 4. "Establish priorities for acquisition and development of public lands in all parts of the Iowa River Corridor." S. Six was changed to five, and reads, "Pursue other means for public land use and access in the Iowa River Corridor such as casements, dedications, and gifts." 6. Five was changed to six and reads, "Expand opportunities for aquatic activities I as boating and fishing." 7. No change. 8. No change. 1 "Veasihlc" replaced "possihlc". If I(1 No change. H. "Imphasize water safety oil the part of all users." 12. the word "to" was deleted and "both" took the place of "alike" before "public I .r and. private". UNIT ANALYSIS: The first sentence was changed to read, "The Riverfront Commission 'is moving .from an emphasis on planning to an emphasis on implementation." Lindberg moved the adoption of the Goals and Objectives as changed. Unanimous., }• (A copy of the adapted Goals and Objectives is attached.) -� Milkman explained the budget process which involves three departments. Planning and Program Development is responsible for staff assistance, the planning of projects, d the development of River Corridor Overlay Zone Ordinance. Public Works would include trail projects in their CIP budget, ;Ind Parks and Recreation would include land acquisition and improvements in their CII' budget. After a brief discussion of the projects, Lindberg moved and Gilpin seconded the recommendation that funding be allocated for the following projects: ti FY '80 Development of a River Corridor Overlay Zone Ordinance. $ 2,755 I FY 180 Rocky Shore drive trail $100, boo I7Y 180 Fishing access and parking below Burlington Street clam. (Negotiations with the University and possibly constructing steps down to the river.) $ 2,000 FY 181 Boat ramp in Napoleon Park. $ 28,000 FY 181 East side river trail. $ 30,000 FY 182 Land acquisition for park in peninsula area. $400,000 Motion approved unanimously. lipley mentioned she and Lindberg will not be reapplying for terms on the Riverfront Cnomission. fountain's position is unknown at this time. There being no further business, the meeting was adjourned. Julie Conklin, Sr. Clerk typist ILMEO BY ' DORM MICR+LAB' i 'CEDAR RAPIDS • DES MOINES htiui(W iLMLO BY JURM MICROLAB CEDAR RAPIDS AND GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT PROGRAM: HOME & COMMUNITY UNIT: RIVERFRONT COMMISSION ENVIRONMENT PROGRAM UNIT DESCRIPTION: Advise the City Council on all matters directly or indirectly affecting the Iowa River and land adjacent to it. UNIT GOAL• 1. To protectandpreserve the Iowa River as a natural drainageway and source of water. 2. To make the most of the scenic potential and aesthetic values of the Iowa, River and the flood plain adjoining it. 3. To develop the recreational capacity of the river and flood plain. 4. To heighten awareness of the Iowa River Corridor as an important asset of this community.' 5. To ensure that the river can be enjoyed in the safest possible way. 6. To promote and develop the use of adjacent land along the river for overall compatibility with the preceding goals. UNIT OBJECTIVES: 1. Propose land use policies appropriate to development and redevelop- ment of the Iowa River Corridor. 2. Preserve and increase open spaces and green areas along both banks of the river to provide a continuous green buffer. 3. Identify and preserve unique or outstanding topographic or geological features of the river. 4. Establish priorities for acquisition and development of public lands in all parts of the Iowa River Corridor. 5. Pursue other means for Public land use and access in the Iowa River Corridor such as easements, dedications, and gifts: 6. Expand opportunities for aquatic activities such as boating and fishing. 7. Provide greenway linkages between riverfront activities so as to furnish uninterrupted walking and cycling along the river flood plain. B. Improve public access along the river and flood plain. 9. Reduce all forms of pollution to the lowest feasible level. 10. Preserve and interpret historic landmarks and sites along the river. 11. Emphasize water safety on the part of all users. 12. Increase cooperation and participation of all interested parties, both public and private, in the management and development of the Iowa River Corridor and flood plain. Y MICROFILIIED BY r� JORM MICR6LAB CEDAR RAPIDS • DES MOINES r�iC+<UrILMEU BY JORM IIICROLAB CEDAR RAPIDS AND UNIT MEASUREMENT: 1. To provide staff support for ongoing Commission activities. 2. To develop, adopt and administer a River Corridor Overlay Zone. 3. To prepare a Capital Improvement Program budget for river corridor projects. 4. To prepare an annual report. 5. To prepare an update of the River Corridor brochure. 6. To prepare a plan of action for Coordinating nnt Chits wounty Conservation ith Johnson County Regional Planning Commission, son Board, Johnson County .Heritage Trust, City of Coralville, Johnson County Supervisors and University of Iowa. 7. Meet with Parks and Recreation Commission and Director of Public Works to coordinate trail and park projects. UNIT ANALYSIS: The Riverfront Commission is moving from an emphasis on planning to an emphasis on implementation. This will require more staff assistance in analyzing project costs, feasibility and grant applications. All projects will need to be coordinated with Public Works, Planning and Zoning and in many cases, Parks and Recreation, and should not be considered for funding in isolation. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i I 17 -i i. r�iC+<UrILMEU BY JORM IIICROLAB CEDAR RAPIDS AND UNIT MEASUREMENT: 1. To provide staff support for ongoing Commission activities. 2. To develop, adopt and administer a River Corridor Overlay Zone. 3. To prepare a Capital Improvement Program budget for river corridor projects. 4. To prepare an annual report. 5. To prepare an update of the River Corridor brochure. 6. To prepare a plan of action for Coordinating nnt Chits wounty Conservation ith Johnson County Regional Planning Commission, son Board, Johnson County .Heritage Trust, City of Coralville, Johnson County Supervisors and University of Iowa. 7. Meet with Parks and Recreation Commission and Director of Public Works to coordinate trail and park projects. UNIT ANALYSIS: The Riverfront Commission is moving from an emphasis on planning to an emphasis on implementation. This will require more staff assistance in analyzing project costs, feasibility and grant applications. All projects will need to be coordinated with Public Works, Planning and Zoning and in many cases, Parks and Recreation, and should not be considered for funding in isolation. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I•iILKOhiLMcu BY JORM 141CROLAB MINUTES RESOURCES CONSERVATION COMMISSION October 24, 1978 4:30 P.M. CIVIC CENTER CONFERENCE ROOM CEDAR RAPIDS AND MEMBERS PRESENT: Bolnick, Hotka, Houck, Stager. STAFF PRESENT: Tinklenberg. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN Hotka brought the meeting to order. 6olnick moved, Houck seconded, to approve the minutes,, of the October 10, 1978, meeting as read. i Report on the October 17 Special Meeting Tinklenberg reported that Denniger and Stager were present, therefore, due to the lack of a quorum no official business was conducted. Plastino and Tinklenberg were She staff present. In the discussion of the scope' of services for the consultant doing the, energy analysis of the Civic d Center, the conclusion reached was that the City should use the State of Iowa's requirements for Class A Energy Auditors as the scope of services. Denniger agreed to secure a copy of the requirements. It was also noted that the consultant should evaluate the University's offer of a tie-in to their Delta 2000 building control system. � Discussion of the Sco a of Services for the Civic Center Consultant The Commissioners felt that the decision, made at the Special Meeting, i to use the Iowa regulations as the scope of services was fine. I Heat Loss Identification Project ! The memo form Angela Ryan, the Assistant City Attorney, to Roger Tinklenberg, re the three questions refered to the Legal Staff at the last meeting, was discussed. The legal opinion reaffirms the fee structure, the use of the receipts to offset project costs, and that the instrument must be sold at the end of the CDBG program. Tinklenberg stated that there seemed to be three alternatives available for retaining the instrument in Iowa City and continuing the heat loss scanning: 1. Use Small Cities program money to purchase the instrument and use it only within the Small Cities area. 2. Obtain DOE money to purchase the instrument and continue with a city-wide scanning project. 3. The City could purchase the instrument with General Fund money and continue with a city-wide scanning project. suggestedIt was other for as well. Theconsensuswas that rno maagencies tterwhat will shappen dat the uendng 21.28 MICROFILMED BY 41 ! JORM MICR+LA13 �. CEDAR RAPIDS DES MOINES h�iL]Wf ILMLU BY JORM MICROLAB CEDAR RAPIDS AND DES Resources Conserv 6n Commission October 24, 1978 Page 2 of FY 80, the emphasis now should be to scan as many homes as possible during this and next winters. National Energy Act and Explainatory Flier The Commissioners felt that this item should be looked at on November 28, 1978, so that work can start during the beginning of December, with a target publication date of February 1, 1979. FY80 General Fund Budget The FY80 budget was reviewed and Tinklenberg informed the Commissioners that the budget breakdown for FY80 is very similar to the FY79 breakdown. Upon review, the budget was judged to be good. i Pilot Solar Cemonstration Project i Tinklenherg reported that he could not interview applicants and help them prepare applications prior to this RCC meeting because of the FY80 budget process deadlines. Since the application reviews had to be postponed until the November 14, meeting, the construction would not be able to start until in December. Therefore, he recommended that the project implementation be delayed until next spring or summer. The Commissioners agreed with this recommendation. .i Other Business Tinklenberg reviewed the FY80 Energy Conservation Program General Fund goals and objectives with the Commission. { Tinklenberg reported that DOE has a cost sharing program for state and local governments to purchase and operate electric and hybrid vehicles. Unfortunatly, DOE requires each participant to purchase at least 15 vehicles, which makes participation unpractical for the City. Tinklenberg also reported that EPA is granting financial assistance to local governments and agencies for resource recovery or source separation inning. The Commissioners expressed interest project development and pl and decided to review the project proposal at the next meeting. Tinklenberg reported that the Iowa Energy Policy Council is planning "The Great Iowa Cleanup" for May 5, 1979, and asked if the RCC wanted to coordinate the Iowa City spring cleanup with the state-wide cleanup. After an exchange of snide remarks concerning the great Iowa cleanup of public offices to occure on November 7, the Commissioners agreed that it would be good to coordinate the Iowa City effort with the State effort. The meeting was adjourned at 6:00 P.M. Respectfully submitted, Roger Tinklenberg. John Houck, Secretary. 1 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 0 I•L a<Ut,LMU 8Y JURN I•IICROLAB -.7 UNITED ACTION FOR YOUTH BOARD MINUTES Sept. 27, 1978 5:15 p,m, b W - r\ co o` r iO 3 0 N CD X 0 CEDAR RAPIDS AND E. 1111 ;i I J 1978 M IBEIIS PRESENT: Roberta Patrick, ]like hose, Tom Conway, Al Bohanan, Dennis Hedges, Karen Sint, Ilanne llierholzer, Mary Larew, Al Horowitz, Jeff Schabilion Ml,!0M ABSENT: Selma Connors, John Jenks The meeting began at 5:25. Al Bohanan explained that this special meeting was called to clarify the direction of U.A.Y., to facilitate better board meetings by "clearing Lite air", and to give Al Horowitz a chance to express his feelings since he is leaving town November 15, An incomplete statisitical report from Jim Swaim was read by Mary listing a breakdown of .stuff hours and activities. That the report took an alleged 11 hours of Lite staff time caused a mixed reaction with some members feeling the staff was reacting with an antagonistic attitude. This was followed by a general discussion of UAY's purpose and a more specific discussion of the duties of UAY board members. Mary read a list of suggested duties as written by Mayor Yevera in a letter written to Mike hone 9/13/78: "As a member of the UAY Board your duties, as outlined by Resolution No. 76-229 and the UAY Ily-Laws, will be to plan and conduct an Outreach Program to locate youth who are alienated from the traditional approaches to youth services and help them identify their individual needs and facilitate meeting the same in the best interest of the individual and the community." A general feeling of a lack of visibility to youth was discussed with Tom suggesting an objective study of how well UAY is known. Other suggestions wore more public relations and a fourth outreach aide. The issue of signing checks was brought up. The amount of expenditures needing board approval needs clarifying. Also, the staff's failure to notify the board about crucial issues was criticized (i.e. running out of money in the account). Other topics discussed were: the problem of crucial information not being available until the board meeting, the lack of staff evaluations, and possible anxieties on behalf of the people in charge of Center Nast. In summary, it was felt that while the staff is doing a good job, the board lacks involvement whether due to staff reluctance to supply infor- mation or due to the board's lack of initiative. Three main issues were wished to be discussed with the staff: 1) clarifying duties of board members, 2) increasing outreach visibility, and 3) obtaining information on issues to be discussed before board meetings (specifically it was suggested that board agendas be prepared a week agead of time). Respectfully submitted, Dennie Hedges, Secretary, UAY Board of Directors united action for youth alternatives for young people 'r MICROf ILIdEO OY 11 JORM MICFI+LAB CEDAR RAPIDS • DES MOINES 2-129 .w :I i i I 0 I•L a<Ut,LMU 8Y JURN I•IICROLAB -.7 UNITED ACTION FOR YOUTH BOARD MINUTES Sept. 27, 1978 5:15 p,m, b W - r\ co o` r iO 3 0 N CD X 0 CEDAR RAPIDS AND E. 1111 ;i I J 1978 M IBEIIS PRESENT: Roberta Patrick, ]like hose, Tom Conway, Al Bohanan, Dennis Hedges, Karen Sint, Ilanne llierholzer, Mary Larew, Al Horowitz, Jeff Schabilion Ml,!0M ABSENT: Selma Connors, John Jenks The meeting began at 5:25. Al Bohanan explained that this special meeting was called to clarify the direction of U.A.Y., to facilitate better board meetings by "clearing Lite air", and to give Al Horowitz a chance to express his feelings since he is leaving town November 15, An incomplete statisitical report from Jim Swaim was read by Mary listing a breakdown of .stuff hours and activities. That the report took an alleged 11 hours of Lite staff time caused a mixed reaction with some members feeling the staff was reacting with an antagonistic attitude. This was followed by a general discussion of UAY's purpose and a more specific discussion of the duties of UAY board members. Mary read a list of suggested duties as written by Mayor Yevera in a letter written to Mike hone 9/13/78: "As a member of the UAY Board your duties, as outlined by Resolution No. 76-229 and the UAY Ily-Laws, will be to plan and conduct an Outreach Program to locate youth who are alienated from the traditional approaches to youth services and help them identify their individual needs and facilitate meeting the same in the best interest of the individual and the community." A general feeling of a lack of visibility to youth was discussed with Tom suggesting an objective study of how well UAY is known. Other suggestions wore more public relations and a fourth outreach aide. The issue of signing checks was brought up. The amount of expenditures needing board approval needs clarifying. Also, the staff's failure to notify the board about crucial issues was criticized (i.e. running out of money in the account). Other topics discussed were: the problem of crucial information not being available until the board meeting, the lack of staff evaluations, and possible anxieties on behalf of the people in charge of Center Nast. In summary, it was felt that while the staff is doing a good job, the board lacks involvement whether due to staff reluctance to supply infor- mation or due to the board's lack of initiative. Three main issues were wished to be discussed with the staff: 1) clarifying duties of board members, 2) increasing outreach visibility, and 3) obtaining information on issues to be discussed before board meetings (specifically it was suggested that board agendas be prepared a week agead of time). Respectfully submitted, Dennie Hedges, Secretary, UAY Board of Directors united action for youth alternatives for young people 'r MICROf ILIdEO OY 11 JORM MICFI+LAB CEDAR RAPIDS • DES MOINES 2-129 V - LO CD C7 ON 0 11 C-4 N Q 3 0 CV 01 b 0 -0 rl I WWI 1u9LU BY JORM I.IICROLA3 UNITED ACTION FOR iOUTH BOARD MINUTES October 18, 1978 5:15 p.m. CEDAR RAPIDS AtIC RECEIVED NOV 1 51978 MEMBERS PRESENT: Mary Larew, Roberta Patrick, Al Bobanan, Al Horowitz, Dennis Hodges, Jeff Schabilion, Tom Conway, John Jenks, Selma Connors MEMDEB8 ABSENTS Mike Rose, Hanne Hierholzer, Karen Sixt STAFF PRESENfs Jim Swaim, Larry Schmidt, Susan Duwa, Ethan Fox, Vicky DiBona Roberta moved to approve previous minutes. Tom seconded. Approved. "Special meeting" minutes of September 27 were read by the Secretary and copies will be sent to the board and staff. The minutes were approved with Al Bohan moving and Al Morowitz seconding. Prior notification of important matters was discussed. No formal action was taken, but board agendas will be attempted to be sent out a week ahead of time along with important information concerning forthcoming business. Al Horowitz moved to approve the service report, Dennie seconded, and it was approved. Al Bohanan moved to approved the finance report, Al Horowitz seconded, and it was approved. Discussion of the submission of advance drawdowns to cover large cash outflows dealing with the Arts Grant led to a motion by Al Bobanan that advance drawdowns should be submitted only after the finance committee has been notified. Al Horowitz seconded and it was passed. The role of the treasurer was clarified with Al Bohan reading from the By -Laws. Al Horowitz movedq with John seconding, that the finance committee review and approve all commitments of funds over $500.00. The time use suoniary was discused, with Al Horowitz presenting a pictographic analysis of the material. While categories were disputed, thanks went out to Al for his work. Jim noted that the staff did not feel antagonism in having to prepare the material. Further discussion will follow next month. The books have been returned from the audit, but no recommendations have yet been given. united action for youthI¢ alternatives for young people Y'•, cY w MICROFILMED BY JORM MIC R+LAB CEDAR RAPIDS - DES MOINES i V - LO CD C7 ON 0 11 C-4 N Q 3 0 CV 01 b 0 -0 rl I WWI 1u9LU BY JORM I.IICROLA3 UNITED ACTION FOR iOUTH BOARD MINUTES October 18, 1978 5:15 p.m. CEDAR RAPIDS AtIC RECEIVED NOV 1 51978 MEMBERS PRESENT: Mary Larew, Roberta Patrick, Al Bobanan, Al Horowitz, Dennis Hodges, Jeff Schabilion, Tom Conway, John Jenks, Selma Connors MEMDEB8 ABSENTS Mike Rose, Hanne Hierholzer, Karen Sixt STAFF PRESENfs Jim Swaim, Larry Schmidt, Susan Duwa, Ethan Fox, Vicky DiBona Roberta moved to approve previous minutes. Tom seconded. Approved. "Special meeting" minutes of September 27 were read by the Secretary and copies will be sent to the board and staff. The minutes were approved with Al Bohan moving and Al Morowitz seconding. Prior notification of important matters was discussed. No formal action was taken, but board agendas will be attempted to be sent out a week ahead of time along with important information concerning forthcoming business. Al Horowitz moved to approve the service report, Dennie seconded, and it was approved. Al Bohanan moved to approved the finance report, Al Horowitz seconded, and it was approved. Discussion of the submission of advance drawdowns to cover large cash outflows dealing with the Arts Grant led to a motion by Al Bobanan that advance drawdowns should be submitted only after the finance committee has been notified. Al Horowitz seconded and it was passed. The role of the treasurer was clarified with Al Bohan reading from the By -Laws. Al Horowitz movedq with John seconding, that the finance committee review and approve all commitments of funds over $500.00. The time use suoniary was discused, with Al Horowitz presenting a pictographic analysis of the material. While categories were disputed, thanks went out to Al for his work. Jim noted that the staff did not feel antagonism in having to prepare the material. Further discussion will follow next month. The books have been returned from the audit, but no recommendations have yet been given. united action for youthI¢ alternatives for young people Y'•, cY w MICROFILMED BY JORM MIC R+LAB CEDAR RAPIDS - DES MOINES 1-11L(Ui1L;,ILu BY JORM 141CROLAB UAY BOARD MINUTES OCTOBER 18t 1978 _2 - CEDAR RAPIDS AMD DES I There has been no reply to the letter sent to Youth Homes concerning a joint potluckq so the project was dropped. Q Open House date was set for November 15. The publicity committee and Fy 80 fending was tabled until the next meeting. co C ) Al Horowitz read his letter of resignation. Deep regret and many thanks re expresped for t6 work he has done on this board. ei Slnhanan ae.temaorary_ Treasurer until the nextQ MICHDPI LMED BY , iJORM MICR+LAB CEDAR RAPIDS • DES MOINES I�9 1:11 utUi iLMLb by JORM MICROLAB CITY OF CIVIC CENTER 410 E. WASHINGTON ST. CEDAR RAPIDS AND N OWA CITY IOWA CITY IOWA 52240 • (319) 354.18 NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING AN APPOINTMENT TO THE FOLLOWING BOARD: BOARD OF ELECTRICAL EXAMINERS AND APPEALS One vacancy - Four-year term November 21, 1978 - — October 26, 1982 This vacancy must be filled by a professional electrical engineer. Iowa City appointed members of boards and commissions must be qualified voters of the City of Iowa City. It is the duty of the Board of Electrical Examiners and Appeals to periodically review the Electrical Code and make recommendations thereto to the City Council, to prepare and conduct written examina- tions, to suspend or revoke any of the licenses or certificates for due cause, to act as board of appeals to hear grievances arising from a decision of the chief electrical inspector and to provide for reasonable interpretations consistent with the provisions of the Electrical Code. This appointment will be made at the iNovember;21?.0 41978? meeting of the City Council at 7:30 P.M. in the Council Chambers. Persons interested in being considered for this position should contact the City Clerk, Civic Center, 410 East Washington. Application forms are available from the Clerk's office upon request. Eadufd-li 64 . MICROFILMED BY i JORM MICR+LAB CEDAR RAPIDS • DES MOINES 21st'