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HomeMy WebLinkAbout1978-12-05 Bd Comm. MinutesMICROFILMED BY JORM 141CROLAB i` MINUTES CEDAR RAPIDS AND DES MUIIILS, iuva, IOWA CITY PLANNING f ZONING COMMISSION NOVEMBER 16, 1978 -- 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Lehman, Vetter, Cain, Jakobson, Kammermeyer (7:50) MEMBERS ABSENT: Blum, Ogesen STAFF PRESENT: Ryan, Wilkinson, Boothroy, Dietz RECOMMENDATIONS TO CITY COUNCIL: 1. That an area located southeast of North Dodge Street between North Summit Street and Conklin Street be rezoned from a CH Zone to a Cl Zone. 2. A-7602. That voluntary annexation of a 39.84 acre tract directly south and continguous to Z-7617 be approved. 3. Z-7617. That the application submitted by Ty'n Cae, Inc., to rezone a 39.84 acre tract of land located east of Mormon Trek Boulevard and south of the City limits from an A-1 Zone (county zoning) to an RIB Zone upon annexation be approved. 4. That a proposed ordinance amending the Zoning Ordinance by establishing pro- visions for the location and types of fences permitted be approved. REQUESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: None SUMMARY OF DISCUSSION AND ACTION TAKEN: Jakobsen called the meeting to order and asked if anyone present wished to discuss any item not included on the agenda. No one responded. Jakobsen then called for consideration of the minutes of the meeting of November 2, 1978. Cain requested that on page 3, paragraph 7, the last sentence be amended as follows: "Several Commissioners pointed out that they did not like the access onto Scott Boulevard. They were in favor of the mixture of housing." The minutes were approved unanimously as amended. Public discussion of rezoning an area located southeast of North Dodge Street between North Summit Street and Conklin Street from a CH Zone to a Cl Zone. Boothroy presented an overlay of the area, explaining that it includes a cemetery, single family, multi -family and mixed uses. He stated that he had distributed to the Commissioners a letter and petition from area residents requesting that the rezoning be denied. Ryan stated that the petition had not been notarized and offered assistance to the residents in getting this taken care of. She further explained 0 that the Planning staff would need to determine whether 20% of the adjacent property owners had signed the petition. 2tgy ON LRED BY DORM MICR+LAB I CFDAR RAPIDS • nES MDIN S I I ,I l i .i CEDAR RAPIDS AND DES MUIIILS, iuva, IOWA CITY PLANNING f ZONING COMMISSION NOVEMBER 16, 1978 -- 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Lehman, Vetter, Cain, Jakobson, Kammermeyer (7:50) MEMBERS ABSENT: Blum, Ogesen STAFF PRESENT: Ryan, Wilkinson, Boothroy, Dietz RECOMMENDATIONS TO CITY COUNCIL: 1. That an area located southeast of North Dodge Street between North Summit Street and Conklin Street be rezoned from a CH Zone to a Cl Zone. 2. A-7602. That voluntary annexation of a 39.84 acre tract directly south and continguous to Z-7617 be approved. 3. Z-7617. That the application submitted by Ty'n Cae, Inc., to rezone a 39.84 acre tract of land located east of Mormon Trek Boulevard and south of the City limits from an A-1 Zone (county zoning) to an RIB Zone upon annexation be approved. 4. That a proposed ordinance amending the Zoning Ordinance by establishing pro- visions for the location and types of fences permitted be approved. REQUESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: None SUMMARY OF DISCUSSION AND ACTION TAKEN: Jakobsen called the meeting to order and asked if anyone present wished to discuss any item not included on the agenda. No one responded. Jakobsen then called for consideration of the minutes of the meeting of November 2, 1978. Cain requested that on page 3, paragraph 7, the last sentence be amended as follows: "Several Commissioners pointed out that they did not like the access onto Scott Boulevard. They were in favor of the mixture of housing." The minutes were approved unanimously as amended. Public discussion of rezoning an area located southeast of North Dodge Street between North Summit Street and Conklin Street from a CH Zone to a Cl Zone. Boothroy presented an overlay of the area, explaining that it includes a cemetery, single family, multi -family and mixed uses. He stated that he had distributed to the Commissioners a letter and petition from area residents requesting that the rezoning be denied. Ryan stated that the petition had not been notarized and offered assistance to the residents in getting this taken care of. She further explained 0 that the Planning staff would need to determine whether 20% of the adjacent property owners had signed the petition. 2tgy ON LRED BY DORM MICR+LAB I CFDAR RAPIDS • nES MDIN S 141CROFILMED BY JORM 141CROLAB Planning and Zoning Commission November 16, 1978 Page 2 CEDAR RAPIDS AND UES HUINL;, iU" Jakobsen asked if anyone present wished to discuss this item. Carl Eldeen, 1100 N. Dodge, stated that he had fought 9 years ago to keep the CH zoning in this area and wondered how often the residents would have to come back to the City to request that the zoning remain as it is. .Jack Shubatt, 1120 N. Dodge, stated that he would not have known that the whole area was being considered for rezoning if his neighbors had not mentioned it. He was very much concerned that only one sign had been posted. He requested that all property owners affected by a rezoning be notified of such an action. Frances Moore, 1112 N. Dodge, stated that she did not want to see the zoning changed. She was also concerned that this rezoning action was related to the Hy -Vee rezoning. Commissioners assured her that the two were unrelated. Charles Kurt, 1114 N. Dodge, stated that he did not want to see the zoning changed, and questioned why only one side of the street was being rezoned. He also questioned what the advantages of the rezoning would be. In answer to Mr. Kurl's questions, Boothroy stated that the rezoning would keep gas stations, motels, fast foods, etc. out of the area. Boothroy also read all the uses allowed in the CH Zone and the C1 Zone for the benefit of those present. .Jakobsen called for a vote on approving the rezoning of the subject area from CH to Cl. The motion carried 3-1 (with Jakobsen voting against and Vetter abstaining). Jakobsen stated that her reason for voting against the rezoning was because Iowa City does not have one parcel in town that has been developed Cl. The Commissioners requested that the property owners on the petition be notified of the Council meetings at which this item is to be considered. Z-7617. Application submitted by Ty'n Cae, Inc., to rezone a 39.84 acre tract of land located east of Mormon Trek Boulevard and south of the City limits from an A-1 Zone (county zoning) to an RIB Zone upon annexation; 45 -day limitation period: waived, public hearing date: waived. Jakobsen stated that the Commission would consider this item along with A-7602 (voluntary annexation submitted by Ty'n Cae, Inc.), but would vote on the items separately. Boothroy read the conclusions as stated in Angela Ryan's memo concerning the subject area. He also stated that Gene Dietz, City Engineer, was present to discuss questions regarding the sewer capacity in the area, as well as the trunk sewer. Dietz explained the numbers that had been given in regard to the sewer capacity in the area, stating that these numbers have grown out of proportion. He stated that he doesn't see any problems with annexing the area and hooking onto the sewer. i 141CROFILMED BY JORM MICR+LAE3 j CEDAR RAPIDS • DES MOINES i "1 141CROFILMED BY JORM 141CROLAB Planning and Zoning Commission November 16, 1978 Page 2 CEDAR RAPIDS AND UES HUINL;, iU" Jakobsen asked if anyone present wished to discuss this item. Carl Eldeen, 1100 N. Dodge, stated that he had fought 9 years ago to keep the CH zoning in this area and wondered how often the residents would have to come back to the City to request that the zoning remain as it is. .Jack Shubatt, 1120 N. Dodge, stated that he would not have known that the whole area was being considered for rezoning if his neighbors had not mentioned it. He was very much concerned that only one sign had been posted. He requested that all property owners affected by a rezoning be notified of such an action. Frances Moore, 1112 N. Dodge, stated that she did not want to see the zoning changed. She was also concerned that this rezoning action was related to the Hy -Vee rezoning. Commissioners assured her that the two were unrelated. Charles Kurt, 1114 N. Dodge, stated that he did not want to see the zoning changed, and questioned why only one side of the street was being rezoned. He also questioned what the advantages of the rezoning would be. In answer to Mr. Kurl's questions, Boothroy stated that the rezoning would keep gas stations, motels, fast foods, etc. out of the area. Boothroy also read all the uses allowed in the CH Zone and the C1 Zone for the benefit of those present. .Jakobsen called for a vote on approving the rezoning of the subject area from CH to Cl. The motion carried 3-1 (with Jakobsen voting against and Vetter abstaining). Jakobsen stated that her reason for voting against the rezoning was because Iowa City does not have one parcel in town that has been developed Cl. The Commissioners requested that the property owners on the petition be notified of the Council meetings at which this item is to be considered. Z-7617. Application submitted by Ty'n Cae, Inc., to rezone a 39.84 acre tract of land located east of Mormon Trek Boulevard and south of the City limits from an A-1 Zone (county zoning) to an RIB Zone upon annexation; 45 -day limitation period: waived, public hearing date: waived. Jakobsen stated that the Commission would consider this item along with A-7602 (voluntary annexation submitted by Ty'n Cae, Inc.), but would vote on the items separately. Boothroy read the conclusions as stated in Angela Ryan's memo concerning the subject area. He also stated that Gene Dietz, City Engineer, was present to discuss questions regarding the sewer capacity in the area, as well as the trunk sewer. Dietz explained the numbers that had been given in regard to the sewer capacity in the area, stating that these numbers have grown out of proportion. He stated that he doesn't see any problems with annexing the area and hooking onto the sewer. i 141CROFILMED BY JORM MICR+LAE3 j CEDAR RAPIDS • DES MOINES 191CROFIL(4ED BY JORM MICROLAB Planning and Zoning Commission November 16, 1978 Page 3 CEDAR RAPIDS AND DES NUINL3, iuii' 11 Chuck Mullen, attorney for the applicant, stated that he appreciated the help that Mr. Dietz has given in straightening out the confusion and asked if the Planning staff might change its recommendation in light of Mr. Dietz's statement. Boothroy stated that regarding the sewer and school population there was no question that the staff would change its recommendation, but that regarding the Comprehensive Plan he felt there might still be.a question and that the Planning and Zoning Commission would have to determine how flexible the Comprehensive Plan and the sequencing map are to be. The Commission discussed at length the sequencing map and the phasing as set forth in the Comprehensive Plan. After this discussion, the consensus of the Commission was that the boundaries on the sequencing map are general and that no formal amendment to the Comprehensive Plan is needed. Jakobsen called for a vote on recommending approval of the voluntary annexation of a 39.84 acre trace of land directly south and contiguous to Z-7617 as submitted by Ty'n Cae, Inc. The vote on this item was 5-0 in favor, with all Commissioners present voting in favor of annexation. Boothroy stated that the area in question should be zoned in the 2-8 density range and for that reason the staff was in favor of rezoning the area from A-1 to RIB. Jakobsen then called for a vote on recommending that the 39.84 acre tract located east of Mormon Trek Boulevard and south of the City limits be rezoned from A-1 to RIB upon annexation. The vote on this item was 5-0 in favor, with all Commissioners present voting in favor. amending the Zoning Ordinance by. establishing Consideration of a proposed ordinance provisions for the location and types of fences permitted. Ryan stated that the portion of the ordinance relating to barbed wire bothered her because she was concerned that people might have some kind of a minimal linear "something" and call it a fence. She was also concerned about the barbed wire along a street and/or sidewalk and suggested limiting it to a 3 -acre type situation barbed wire prohibited on any Kammermeyer stated th residential platted lot. It was pointed out that several commercial establishments at he would like to see were putting up barbed wire fences over 6 feet as protection around their property. It was suggested that barbed wire be put back a certain distance from sidewalks. Ryan also stated that she was in favor of prohibiting electric fences. She further stated that these are now totally prohibited. After considerable discussion regarding both barbed wire fences and electric fences, it was moved that the ordinance be approved with the following amendments: (1) That Section B (Enclosures) be amended by adding the word "for" between the 'l 141CROFILMED BY ")JORM MICR+LAB I CEDAR RAPIO, • DES MOINES - 61ICROFILMED BY JORM MICROLAB Planning and Zoning Commission November 16, 1978 Page 4 CEDAR RAPIDS AND DES MUDiLi, iu-1 words 'land" and "dog runs" in the first sentence. (2) That Section C (Type), 3., be amended to read: "In a residential zone, barbed wire shall be prohibited on a platted residential lot. (3) That Section C (Type), 4., be amended to read: "On unplatted land in a residential zone barbed wire shall be prohibited within five (5) feet of a sidewalk. (4) That Section C (Type), 5., read: "An electric fence (no more than volts) for the purpose of transmitting an electric current or shock to any animal or person shall be prohibited unless separated from adjacent property by a fence at least four (4) feet in height. Kammermeyer offered an amendment to the above motion which was: "Section C, 5., be amended to read: 'An electric fence for the purpose of transmitting an electric current or shock to any animal or person shall be prohibited on a platted residential lot and in any other circumstance shall be separated from adjacent property by a fence at least four (4) feet in height."" This amendment died for -lack of a second. The vote on approval of the ordinance as amended was 4-1 in favor of the amended ordinance, with Kammermeyer voting against. Kammermeyer stated that he had voted against .the ordinance because he was opposed to having electric fences on platted residential lots. Jakobsen stated that she had an additional item that she wished to bring before the Commission. She stated that the Housing Office has recommended purchasing a tract of land on Court Street from the school district. She requested that staff check to see that the zoning is proper for low income housing. Cain stated that she also had a concern that she would like to put before the Commission. This concern relates to an article in the Press -Citizen about Melrose Court. Boothroy explained that this item is coming back to Planning and Zoning for consideration. Cain also expressed concern regarding the Land Use/Sewer Study done by Veenstra and Kimm. She requested that the minutes show that Planning and Zoning is concerned that the planning done for this study be consistent with the adopted'map for the Comprehensive Plan rather than the very early map that seems to have been used. There being no further business, the meeting was adjourned. Prepared by"�'�in.c�l,�'�� ala ;• c / Sandra Wilkinson, PPD Secretary Approved by' -1 JWn Kammermeyer, P$Z SecretaryJ 111CROFILMED BY JORM MICR¢LAB 1 CEDAR RAPIDS • DES MOVIES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES NUINL�), luv­ MINUTES RESOURCES CONSERVATION COMMISSION NOVEMBER 14, 1978 4:30 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Bolnick, Denniger, Hotka, Houck, Stager. STAFF PRESENT: Tinklenberg. RECOMMENDATIONS TO THE CITY COUNCIL Based on the following three knowns: 1. There are areas being missed by the newspaper pick up. Although the exact number is disputed, there are t least two to five misses per day meaning lack performance by Alert Towing. 2. The City has not publicized the pick up as was required by the contract meaning a lack of performance on the part of the City. 3. The cost contracting nwith Alert Towing merely h e cost of advertising. The cst of contracting with CiyCarton 'could be up to $10 per ton for the entire year at a cost of $7,200 for 720 tons for ear City to run the pick up could beashighas $15,000 per The Resources Conservation Commission recommends that the City Council continue the contract with Alert Towing for 60 days, during which the City is to issue press releases at least bi- weekly, provide for paid public advertising at least once per week, and draft letters to those residents who have had a complaint. All of these methods are to to telltheople is of how and when to put out their newspapers, ave their papers out from sunrise to sundown, and to inform people concerning where to call with complaints. .During the 60 day period all complaints coming to the City must have the name, address, time of day, day, and nature of the complaint recorded. The City is to call back 24 hours later to again confirm the nature of the complaint and to determine if the cause of the complaint has been remedied. nts, to ex the end of 60 days, week, then he Resources iConservation Com- mission eight (en p mission recommends that the contract with Alert Towing be terminated. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN Houck moved, Stager seconded to approve the minutes of the October 24, 1978, meeting as read, Approved una Y 141CROFILMED BY 1 JORM MIC R+LAB CEDAR RAPIDS • BES MOINES ki 1•IILROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MUIic�), .U.b1 MINUTES RESOURCES CONSERVATION COMMISSION PAGE 2 Denniger reminded the RCC members whose terms are expiring on January 1, 1979, that they must resubmit applications if they wish to serve another term. Newsprint Recycling Pick Up Recycling Project Tinklenberg reported that the Director of Public Works has recommended that the City Council terminate the contract with Alert Towing and Road Service due to the unsatisfactory service provided to date. The City has received over 200 complaints in the last two months. Many of the people have said that they are i going to quit participating if their papers are missed again. i Participation has dropped to a reported 40 tons per month. There was a brief discussion of the various alternatives identified by Tinklenberg, in his memo to the RCC. Rich Wayner, owner of Alert Towing, then appeared and was given the opportunity to make a presentation. Mr. Wayner felt that Mr. Plastino's memo to the City Council was inaccurate and ret biased. He said the program is alive and well. Which herted feelshis he is picking up from 30 to 40 tons per month , j saving the City about $1,200 per month. As far as theefirstlweek situation is concerned, it is improving. During le during the last week there were 21; and there were 59 calls whi roved since October 20. He stated things have especially imp I that he has gone to each house which had a complaint and has actual misses" and the other more found that "less than 25% were than 75% of the cases were situations where, for example, the papers were set out in the morning and taken back in during the afternoon prior to his having collected on their street. He collects until it is dark. Others place papers in bags on top of easily mistakes it for garbage, and when the trash cans and he the sanitation crews set the papers off it becomes a miss. He -> feels that the newspaper pick up is now on schedule. At first he i was two to three days late, but for the past month he has been on schedule for the most part - with only a few exceptions, he stated. Wayner said that while Plastino's memo to the City Council I mentions that City Carton is again interested, it did not say what the cost to the City would be. He also said that when he first contacted firms to find an outlet for the papers, Iowa Insulation in Riverside, which is partially owned by the same people as City Carton, refused to buy papers from him when they found out who he was. He also stated that there have not been any press releases issued since August 17, 1978, concerning the newspaper pick up. Nor have there been any advertisements 'placed by weekPublwhenic oCitY whereas there were ads in the newspapers every Carton was running the pick up. After Wayner made his presentation the Commissioners asked him several questions. One question was, if the City does advertise !V 141CROF'ILIIED BY DORM ,MICR+LAB CEDAR RAPIDS DES MOINES Y MICROFILMED BY JORM MICROLAB MINUTES RESOURCES CONSL,cVATION COMMISSION PAGE 3 CEDAR RAPIDS AND UES MOINL�, wY.1: won't there be an increase in misses as the volume increases? Wayner replied that most of the time is taking up in driving up and down the streets. Tinklenberg stated that the ads run in the past were run by City Carton and that Wayner's allegation that Mr. Plastino and City Carton were in collusion was highly unfair and unwarranted. Wayner pointed out that the City had paid 50% of the cost. Tinklenberg also stated that the City was not receiving any "calls per day" while City Carton was doing the pick up. There were calls but very seldom. Wayner felt that most calls would have gone to City Carton directly because of their greater name recognition. After a discussion of the various alternative costs, of what is an acceptable miss rate, the City's obligations, and what should be advertised, the Commission reached a consensus. Houck moved, Stager seconded, that the Resources Conservation Commission recommend that the City Council continue the contract with Alert Towing for 60 days, during which the City is to issue press releases at least bi-weekly, provide for paid public advertising at least once per week, and draft letters to those residents who have had a complaint, all of which are to address how and when people are to put out their newspapers, inform the people to leave their papers out all day, and to inform people of who to call with complaints. During the 60 day ,period, all complaints coming to the City must have the name, address, time of day, day, and the nature of the complaint recorded. The City is to call back 24 hours later to again confirm the nature of the complaint and to determine if the cause of the complaint has been remedied. Approved unanimously. John Houck left at 6:10 P.M. Bolnick moved, Stager seconded, that the RCC recommends that the limit on the number of complaints be set at eight (8) actual ligitimate complaints per week coming into the City, that Wayner report all calls coming to Alert Towing although these will not be counted as complaints, and that the City staff liaison to the RCC follow up on all calls. Approved unanimously. EPA Financial Assistance to Resource Recovery Projects Action and discussion of this item was deferred until the next meeting. Bolnick left at 6:15 P.M. Other Business The Commissioners felt that alternative funding sources for the infrared thermography instrument should be pursued now to ensure that some type of funding is available for FY81. Y,. y micROEILNED BY ' ` JORM MICR +LAB cFDAR RAPIDS • DES MOINES It I f,jjCROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES iuv;n MINUTES RESOURCES CONSL9VATION COMMISSION PAGE 4 Due to a lack of a quorum, the Chair adjourned the meeting at 6:20 P.M. Respectfully submitted, Roger Tinklenberg John Houck, Secretary 141CROFILMED BY ji !6RM mir-R+LAE3 CEDAR RAPIDS -DES MOINES N 141CROFILME0 BY JORM MICROLAB MINUTES RESOURCES CONSERVATION COMMISSION NOVEMBER 28, 1978 4:30 P.M. CIVIC CENTER CONFERENCE ROOM CEDAR RAPIDS AND DES NDINL�>, iU(­ I MEMBERS PRESENT: Bolnick, Hotka, Houck, Stager. STAFF PRESENT Tinklenberg RECOMMENDATIONS TO THE CITY COUNCIL The Resources Conservation Commission recommends to the City Council that if Alert Towing defaults on its contract or if the City Council terminates the contract with Alert Towing, then the City should pick up the newspapers with a separate truck and crew as outlined as Alternative #1 on the attached worksheets. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN Hotka called the meeting to order. Bolnick moved, Houck seconded, to approve the minutes of the November 14, 1978, meeting as read. Approved unanimously. Newspaper Recycling Tinklenberg reported that Chairperson Denniger wanted the RCC to look at the economics of the various alternatives since there , appeared to be some sentiment for the City to again run the news- paper pickup project. Tinklenberg recommended Alternative #1 as the preferrable method for the City to pickup the newspapers for the reasons listed on the worksheets and because all the people involved in administering the refuse pickup prefer this approach. It can be expanded, contracted, or dropped without affecting the rest of the refuse pickup. Tinklenberg reported that the receipts from Alternatives #1, #2, or #3 would be: Newspaper Sales Landfill Fees Avoided Total 720 tons per year 720 tons per year $14,400.00 X$20 per ton average X$4.62 per ton fee +3,326.4 $14,400 per year $3,326.40 per year $17,726.40 In the discussion which followed, it was noted that the operating costs for Alternative #2 may be less depending on how much of the additional personnel costs shown will actually occur since the City already pays the crews for an eight hour day. Also three questions were raised which could have a bearing on the choice between Alter- natives #1 and #2. r:,•,5�'YMICROPILMED BY 1 DORM MICR#LAB '! CEDAR RAPIDS • DES MOINES Y 14 0 141CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES 14UINL: , We - 1. What are the annual savings of the sideloading refuse truck? Is it possible that the overall cost of solid waste collection could be less with the combined newspaper and refuse col- lection with rack mounted rear loading packer trucks than with a separate newspaper pickup and single man side -loading trucks? 2. If it would be cheaper to mount racks on the rear loading packers and if the side -loading trucks are ordered, can the orders be canceled? 3. How is Madison, Wisconsin, dealing with the OSHA rules pro- hibiting the placement of racks on the refuse trucks? Houck moved, Stager seconded, that the RCC recommend to the City Council that if Alert Towing defaults on its contract or if the City Council terminates the contract with Alert Towing, then the City should pickup the newspapers with a separate truck and crew as outlined as Alternative N1 on the attached worksheets. Approved unanimously. EPA Financial Assistance for Resource Recovery Project Development Tinklenberg reported that he felt something must be done in this area since the EPA, in promulgating the regulations implementing the Resource Conservation and Recovery Act, has barred landfills from being placed on impermeable soil (or wet lands) or on per- meable soils (dry land) which recharge underground aquifers. It depends on what EPA will designate as a recharge zone for acquifers used for drinking water and other purposes. The point is that the regulations are continually getting tighter and it appears doubt- ful whether the city will be able to expand the existing landfill ten years from now, even if land may be readily available. A Commissioner pointed out that the City should look at the solid waste disposal question, but before participating in a matching funding program with the Federal government it must be determined if the project is large enough for the Federal grant money to be worth the paper work required. Another Commissioner stated that not having been able to read the program description, he did not feel ready to act on it. Houck moved, Bolnick seconded, to table this item until the next meeting. Approved unanimously. Other Business Tinklenberg reported that Free Environment and Sue Gwin are going to conduct a seminar where a flat plate solar collector will be built and wish to sell it for $300 to cover their costs. Recently Citizens United for Responsible Energy (CURE) from Des Moines had two available for $250 per collector. He asked the Commissioners if they thought the City should purchase a collector in this man- ner, thereby eliminating the labor cost for the collector, and have 141CROFILMED BY JORM ,MICR+LAB CEDAR RAPIDS • DES MOINES L1 IAICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MUINL�), lue- 3 it installed on a home as part of the Pilot Solar Demonstration Project. They felt it might be more appropriate for the City to purchase one with general fund money and install it on a City building such as one of the modulars of the Streets/Sanitation Division. The Commissioners placed this item on the next meeting's agenda and asked the staff to: 1. Get a written offer from Free Environment, 2. Determine the availability of a City building to place a Collector on, and 3. Get word on the availability of general fund money for this use. The Commissioners asked if anything has been happening with the Heat Loss Identification scans.Tinklenberg replied that because of the budget process and the newspaper recycling issue he has not had the time to do anything with the project recently. The meeting adjourned at 6:20 P.M. Respectfully submitted, Roger Tinklenberg. John Houck, Secretary. Id�ICROFILMED BY } JORM MICR+LAB '^'I — CEDAR RAPIDS • DES MDINES It I A IIICROFIL14ED BY JORM MICROLAB November 28, 1978 CEDAR RAPIDS AND UES MUINL.�, Uvi., Costs Pithe lLariou5 ckup AlternatNewspaper Roger Tinklenberg ALTERNATIVE N1 - SEPARATE TRUCK AND CREW Combining the newspaper pickup with the white goods pickup would cut costs and utilize the equipment and crew fully. Presently it takes part of a day for one man to collect the white goods using a pickup truck. Another person would be necessary for picking up the newspapers and when the volume of the newspapers again increases it will be necessary to replace the pickup truck with a one ton flatbed truck. t' Costs: Opera_ �n�_ $14,699 yr. Maintenance Worker III wages & benefits: $12 136 yr. Maintenance Worker I wages & benefits: P6 835 x .6667 = $17,891 ld be the newspaper pickup.) (Two-thirds of the crew's work wou One ton flatbed truck (100 miles per day): $1416 yr. Replacement cost:' $118/mo x 12 = Operating cost:$5880 yr $0,24/mi x 100 mi = $24/day x 245 days = $-296 x ,6667 = TOTAL OPERATING COSTS: Capital0_ utlay: of a one ton flatbed truck: Administrative Costs: There will be hidden administrative Costs as well. This is estimated to be one hour of time for both the Streets and Sanitation Superintendent and the Assistant Refuse Superintendent. $12/hr/day x 245 = $10/hr/day x 245 = TOTAL ADMINISTRATIVE COSTS: TOTAL FIRST YEAR COSTS: I41CROFILMED BY JORM MICR#LAB 1111 CEDAR RAPIDS DES MOINES Y $ 4.864 $22,755 $ 5,000 $ 2,940 $ 2,450 $ 5,390 $33,145 1 MICROFILMED BY JORM MICROLAB 2 CEDAR RAPIDS AND DES 11OiNt�, iuv Advertising is assumed to be constant for all alternatives. The City staff.prefers and recommends this alternative because it would be simpler to implement and administer and it appears to be cheaper to operate. (If the replacement of the pickup truck with a one ton flatbed could be j avoided, it would cost $1140 + 4655 = $5795 x .6667 $3864 per year to operate the pickup; and the $5,000 additional outlay could be avoided, or replaced by a $3,000 trailer instead.) i l ALTERNATIVE k2 - RACK PICKUP WITH REFUSE TRUCKS Operating Costs: Estimated additional collection time: 1 hour per truck 1 h x 5 trucks x 2 men = 10 hr/day x $7.07 = $70.7/day x 245 = Unloading time: 30 min. x 5 trucks x 2 men = 300 min. or 5 hr/day x $7.07 = $35.35 x 245 = (Assuming the racks are unloaded into a transfer truck near the route once and that the racks will need to be unloaded twice per day.) Transfer truck & driver: )I One person: 2 hours driving, loading & unloading/day 2 x $7.07 = $14.14/day x 245 = One ton flatbed truck: "- Replacement cost: $118/mo x 12 = $1416 yr. Operating cost: $0.24 mi x 50 mi/day = $12 day x 245 = $2940 $1416 + 2940 = TOTAL OPERATING COSTS: Capital Outlay: of a one ton flatbed truck: 6 racks x $300 = 1 TOTAL CAPITAL OUTLAY: Administrative Costs: Same as for Alternative N1: TOTAL FIRST YEAR COSTS: $17,322 $ 8,661 $ 4,356 $33,803 $ 5,000 j $ 1,800 i $ 6,800 l $ 5,390 $45,993 The use of the racks with the one-man side loaders is not feasible for several reasons. The placement of racks anywhere on the refuse trucks is against OSHA rules. The only place a rack could be placed on the side loaders is on front. The extra time involved in picking up the 141CROFILMED BY •.;� JORM MICR#LAB I CEDAR RAPIDS • DES MOINES .l MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AILD UES HUINL>, iu+i.. newspapers would destroy the economics and productivity of the one !, side loaders. This collection method would not readily allow the expansion of the project. ALTERNATIVE #3 - TRAILERS BEHIND REFUSE TRUCKS ` Operat�ng Costs: I Estimated additional collection time: 1 hr per route (at the least) 1 hr x 5 trucks x 2 men = 10 hr/day x $7.07 = $70.7 x 245 = i Unloading time: 30 min x 5 trucks x 2 men = 300 min or i 5 hours x $7.07 = $35.35/day x 245 = TOTAL OPERATING COSTS: CaPita_� ay: 5 trailers x $3,000 = I ' The use of trailers is not feasible for several reasons• The refusetrucks are awkward and clumsy for use with two-man rear ailers loading and even more unfeasible with a one-man side loader. ALTERNATIVE #4 - uunra��n� � -- Initis_ $300+ per dumpster, or $15 per month per container (2 cubic yard dumpster) rental. Powell's Hauling Service also quoted a $5.00 fee per dump for dumpster emptying service. -Number of dumpsters required for with City is unknown at this time. ltant irect costs to the Note: city dueato°n would increasedrlandfill and upacker dtruck transportation City put their garbage out now. costs. Some people don't even ll Also, based on the it iisperience of anticipatedOthatYthere there problems es and the Salvation Army, with people dumping trash in the dumpsters. MICROFILMED BY JORM MICR+LABt{ CEDAR RAPIDS • DES MOINES $17,322 $ 8,661 $25,983 $15,000 $ 5.390 $46,373 .Y T q!CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MUINL), ,Uvi Y j 4 i ALTERNATIVE M5 - ALERT TOWING PICKUP Cost: Advertising costs, and $1,663.2 yr. 30 tons to Landfill per month x $4.62 = $138.60 x 12 = Receipts: 30 tons per month not landfilled x $4.62 = $138.60 x 12 = $1,663.2 yr Note: I would expect continued declining participation and ultimate failure of project. MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND UES MUIIILi,, IU -1 lb) IdINOTES i ]OWA CITY BOARD OF ADJUal*MENT NOVEMBER 16, 1978 -- 4:00 P.M. CIVIC CENTER COUNCIL CIIMIBI'.RS MEMBERS PRESENT: Harris, Hughes, Baldus, Conlin (4:20) MI;MBHRS ABSENT: Fowles STAFF PRESENT: Ryan, Wilkinson, Martzahn, Boothroy SUMMARY OF DISCUSSION: Barris called the meeting to order. V-7808. Public hearing on an application submitted by John R. and Erma M. Alberhasky for a variance in Section 8.10.35 of the Zoning Ordinance (Sign Regulations) to permit two existing illegal facia signs to remain on John's Grocery at 401 E. Market Street. Bill Tucker, attorney for the applicants, stated that he was happy that.the staff seemed favorable to his client's request for a variance to, allow the signs to remain in use. He further stated that John's Grocery was probably the only non -conforming use in the area. Martzahn distributed color photos of the subject property and two letters that had been received from property owners within 200 feet of the subject property. During the review of these items, Harris asked whether the application was in fact asking for a.11 variance as presented in the Staff Report or for an exception as requested on the application. Ryan and Martzahn both stated that the request was for a variance and that the application had been processed as a variance rather than an exception. In j answer to a question regarding the reason this property had been cited, - Martzahn explained that Bob Edberg, the City's Zoning Inspector, had cited the signs as being non -conforming. There being no further discussion on the subject application, Baldus moved, and Hughes j seconded, that the variance be granted. The vote was unanimously in favor of granting the variance, with Hughes, Baldus, and Harris all voting in favor. Harris called for consideration of the minutes of the meeting of August 17, 1978., 1 Baldus moved, and Hughes seconded, that the minutes be approved as circulated. Motion � carried unanimously. F There being no further business, the meeting was adjourned. Prepared by,--�'r,:.?c Sandra Wilkinson, PPD Secretary Approved by,l�L�✓/.%�/r. ✓ /� ✓, Debra Martzahn,/lInr Prog. Analyst Official filing date: AINI20 )97F 141CROFILMED BY DORM MICR+LAB CEDAR RAPIDS DES MOINES 2.186 ki i rl I 1 i i MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND UES MUIIILi,, IU -1 lb) IdINOTES i ]OWA CITY BOARD OF ADJUal*MENT NOVEMBER 16, 1978 -- 4:00 P.M. CIVIC CENTER COUNCIL CIIMIBI'.RS MEMBERS PRESENT: Harris, Hughes, Baldus, Conlin (4:20) MI;MBHRS ABSENT: Fowles STAFF PRESENT: Ryan, Wilkinson, Martzahn, Boothroy SUMMARY OF DISCUSSION: Barris called the meeting to order. V-7808. Public hearing on an application submitted by John R. and Erma M. Alberhasky for a variance in Section 8.10.35 of the Zoning Ordinance (Sign Regulations) to permit two existing illegal facia signs to remain on John's Grocery at 401 E. Market Street. Bill Tucker, attorney for the applicants, stated that he was happy that.the staff seemed favorable to his client's request for a variance to, allow the signs to remain in use. He further stated that John's Grocery was probably the only non -conforming use in the area. Martzahn distributed color photos of the subject property and two letters that had been received from property owners within 200 feet of the subject property. During the review of these items, Harris asked whether the application was in fact asking for a.11 variance as presented in the Staff Report or for an exception as requested on the application. Ryan and Martzahn both stated that the request was for a variance and that the application had been processed as a variance rather than an exception. In j answer to a question regarding the reason this property had been cited, - Martzahn explained that Bob Edberg, the City's Zoning Inspector, had cited the signs as being non -conforming. There being no further discussion on the subject application, Baldus moved, and Hughes j seconded, that the variance be granted. The vote was unanimously in favor of granting the variance, with Hughes, Baldus, and Harris all voting in favor. Harris called for consideration of the minutes of the meeting of August 17, 1978., 1 Baldus moved, and Hughes seconded, that the minutes be approved as circulated. Motion � carried unanimously. F There being no further business, the meeting was adjourned. Prepared by,--�'r,:.?c Sandra Wilkinson, PPD Secretary Approved by,l�L�✓/.%�/r. ✓ /� ✓, Debra Martzahn,/lInr Prog. Analyst Official filing date: AINI20 )97F 141CROFILMED BY DORM MICR+LAB CEDAR RAPIDS DES MOINES 2.186 ki MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND UES HUINLi, iu+in MINUTES HUMAN RIGHTS COMMISSION OCTOBER 23, 1978 7:00 PM CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Munzenmaier, Costantino, Woodard, Kuhn, Gilroy MEMBERS ABSENT: Braverman, excused; Madison, Davison STAFF PRESENT: Allen, Zukrowski, Ryan VISITORS: Mary Abboud from KXIC radio; Grace Cooper; and Ray Thomas, University Committee on Human Rights RECOMMENDATIONS TO THE CITY COUNCIL The Commission is to recommend to the City Council that appoint- ments to three positions on the Commission be made rather than one after the two Commissioners who are being recommended for replacement are notified of such. The City Council is also to be apprised of the current composition of the Commission and. that Commissioners would be willing to meet with Council members to present further input, if requested. There are no current provisions in the Commission's bylaws regarding screening and recommending applicants to the Commission. Costantino indicated she had once previously written a job description for Commissioners including criteria which should be evaluated in appointing Commissioners. It was suggested that the current status of members on the Commission be reported to the City Council with an indication of the kinds of skills that are needed to serve on the Commission. Commissioners could then work to recruit and enrich the pool of applicants who are interested in serving on the Commission since Commissioners wondered whether they had access to the applications of those individuals that are interested in serving on the Commission. Ryan was to check whether these ap- plications are public records and, consequently, if there is public access to the applications. In response to the Commissioners' questions regarding whether there is a cut off date for inactivating applications for the Commission, it was noted that there is a question in the application to this effect. The application form requests the individual to indicate whether the applicant should be contacted at a later date or not. Zukrowski suggested that changes in the by-laws regarding attendance be considered when changes in the ordinance are finalized. I4ICROFILMED BY DORM MIC R+LAB i CEDAR RAPIDS • DES MOINES z►87 i i J j MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND UES HUINLi, iu+in MINUTES HUMAN RIGHTS COMMISSION OCTOBER 23, 1978 7:00 PM CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Munzenmaier, Costantino, Woodard, Kuhn, Gilroy MEMBERS ABSENT: Braverman, excused; Madison, Davison STAFF PRESENT: Allen, Zukrowski, Ryan VISITORS: Mary Abboud from KXIC radio; Grace Cooper; and Ray Thomas, University Committee on Human Rights RECOMMENDATIONS TO THE CITY COUNCIL The Commission is to recommend to the City Council that appoint- ments to three positions on the Commission be made rather than one after the two Commissioners who are being recommended for replacement are notified of such. The City Council is also to be apprised of the current composition of the Commission and. that Commissioners would be willing to meet with Council members to present further input, if requested. There are no current provisions in the Commission's bylaws regarding screening and recommending applicants to the Commission. Costantino indicated she had once previously written a job description for Commissioners including criteria which should be evaluated in appointing Commissioners. It was suggested that the current status of members on the Commission be reported to the City Council with an indication of the kinds of skills that are needed to serve on the Commission. Commissioners could then work to recruit and enrich the pool of applicants who are interested in serving on the Commission since Commissioners wondered whether they had access to the applications of those individuals that are interested in serving on the Commission. Ryan was to check whether these ap- plications are public records and, consequently, if there is public access to the applications. In response to the Commissioners' questions regarding whether there is a cut off date for inactivating applications for the Commission, it was noted that there is a question in the application to this effect. The application form requests the individual to indicate whether the applicant should be contacted at a later date or not. Zukrowski suggested that changes in the by-laws regarding attendance be considered when changes in the ordinance are finalized. I4ICROFILMED BY DORM MIC R+LAB i CEDAR RAPIDS • DES MOINES z►87 i i41CROFILMED BY JORM 141CROLAB Human Rights Imission October 23, 19/8 Page 2 CEDAR RAPIDS AND DES MUiliLi, lue- RECOMMENDATIONS TO THE CITY MANAGER AND STAFF Costantino expressed concern about the vacant Director's position in the Human Relations Department. Costantino moved, and the motion carried, that the Commission express very strongly on record that the Department be kept intact according to the ordinance establishing the Department. Some modifications may be necessary, but the main duties should be to direct the Civil Rights Specialist and the Personnel Specialist. Costantino felt that the process for replacement be started immediately. Costantino and Woodard are to draft a letter and meet with the City Manager to discuss this concern of the vacant Director's position. SUMMARY OF RELEVANT DISCUSSION The meeting was called to order at 7:05 PM. Woodard had several corrections on the September 26, 1978 minutes. On Page 1, para- graph one under "Recommendations to the City Manager and Staff", the word "new" was deleted to read "legal staff was to review the authority of the Commission to dismiss its members". On Page 2, second sentence, the blank space was deleted. On page 4, under Cases Pending, letter "g" was changed to show that Zukrowski reported on the progress of the case. Also on page 4, under "New Cases", it was noted that Zukrowski was the 'ill party. The changes were noted and the minutes were then accepted. Costantino inquired why the acting Director of the Human Relations Department was not present at the meeting. Zukrowski indicated that she did not inform Helling since Zukrowski was not aware that his participation was necessary. Ryan, at Costantino's request, checked whether Helling was available. He had left for the evening. The visitors were then welcomed to the Commission meeting. Grace Cooper was an interested citizen and observing the Commission since she was considering applying to become a member. Ray Thomas, a representative of the University of Iowa's Human Rights Committee, announced that the Committee will be having alternating members attending the Human Rights Commission meetings. There was no other public discussion. Commissioners discussed the following items: 1. Commission attendance. Zukrowski distributed Kushnir's report regarding the Commission's authority to dismiss its members. The City Council has the authority to appoint and therefore has the authority to dismiss or remove Com- missioners for cause. However, the Commission may report to the City Council about attendance and membership, and make recommendations. 141CROFIL14ED BY I JORM MICR+LAEI CEDAR RAPIDS • DES MOINES 14 .,v i i41CROFILMED BY JORM 141CROLAB Human Rights Imission October 23, 19/8 Page 2 CEDAR RAPIDS AND DES MUiliLi, lue- RECOMMENDATIONS TO THE CITY MANAGER AND STAFF Costantino expressed concern about the vacant Director's position in the Human Relations Department. Costantino moved, and the motion carried, that the Commission express very strongly on record that the Department be kept intact according to the ordinance establishing the Department. Some modifications may be necessary, but the main duties should be to direct the Civil Rights Specialist and the Personnel Specialist. Costantino felt that the process for replacement be started immediately. Costantino and Woodard are to draft a letter and meet with the City Manager to discuss this concern of the vacant Director's position. SUMMARY OF RELEVANT DISCUSSION The meeting was called to order at 7:05 PM. Woodard had several corrections on the September 26, 1978 minutes. On Page 1, para- graph one under "Recommendations to the City Manager and Staff", the word "new" was deleted to read "legal staff was to review the authority of the Commission to dismiss its members". On Page 2, second sentence, the blank space was deleted. On page 4, under Cases Pending, letter "g" was changed to show that Zukrowski reported on the progress of the case. Also on page 4, under "New Cases", it was noted that Zukrowski was the 'ill party. The changes were noted and the minutes were then accepted. Costantino inquired why the acting Director of the Human Relations Department was not present at the meeting. Zukrowski indicated that she did not inform Helling since Zukrowski was not aware that his participation was necessary. Ryan, at Costantino's request, checked whether Helling was available. He had left for the evening. The visitors were then welcomed to the Commission meeting. Grace Cooper was an interested citizen and observing the Commission since she was considering applying to become a member. Ray Thomas, a representative of the University of Iowa's Human Rights Committee, announced that the Committee will be having alternating members attending the Human Rights Commission meetings. There was no other public discussion. Commissioners discussed the following items: 1. Commission attendance. Zukrowski distributed Kushnir's report regarding the Commission's authority to dismiss its members. The City Council has the authority to appoint and therefore has the authority to dismiss or remove Com- missioners for cause. However, the Commission may report to the City Council about attendance and membership, and make recommendations. 141CROFIL14ED BY I JORM MICR+LAEI CEDAR RAPIDS • DES MOINES 14 141CROFILMED BY JORM 141CRULAB Human Rights mission October 23, 1978 Page 3 CEDAR RAPIDS AND UES NOINLL), ;unn ro_� at cComas h d r ned 2 Zukrowski of Mconflict of intebecause rest, and that two other Commissioners informally indicated they would be resigning. Gilroy asked if any of the resignations were in writing and Woodard indicated that they were not written but that verbal resignations were repeatedly made and that the written letters would be coming. Gilroy felt that those members involved should be notified by letter before the Council is notified to advertised and recruit for new members as a matter of courtesy. The motion to notify the Council to recruit three Commission members was amended to recommend to the City Council that three Commissioners be appointed rather than one after the Commissioners involved were notified of such. 3. As part of the City's budget process, Zukrowski distributed the proposed Goals and Objectives for FY79 and the Goals and Objectives for FY78 for the Human Rights Commission. Zukrowski was to check the due dates for submitting the Commission's Goals and Objectives. Since these were Zukrowski's suggestions for the Commission's Goals and Objectives, the Commissioners were asked to review them. Those Commissioners who could attend would meet on Monday, October 30 from 4-5:30 to review those proposed Goals and Objectives. Those who could not attend were to submit written comments to Zukrowski by Friday, tober 2 he budget meeting sch2. Zukrowski was to eduled forrise Monday the 30 verman on her 24about 4. Election on the new Vice -chair was deferred until the November Commission meeting. 5. Munzenmaier moved that meeting times for the Commission be moved back to 7:30 P.M. because of the travel that he would be incurring. Kuhn seconded the motion and it carried. The November 27, 1978, meeting will begin at 7:30 P.M. instead of 7:00. A. Chairperson's Correspondence 1. A letter from the Chairperson to the City Council was to be sent apprising the City Council that the Commission will be evaluating changes in 601.A. 2. A letter from the Chairperson is to be sent ap- prising appropriate community agencies, such as the newspapers, of HUD advertising guidelines, there were no comments. Iry MICROFILMED BY JORM MICR+LAB ! CEDAR RAPIDS • nES MOINES 0 I i y { ,i I 141CROFILMED BY JORM 141CRULAB Human Rights mission October 23, 1978 Page 3 CEDAR RAPIDS AND UES NOINLL), ;unn ro_� at cComas h d r ned 2 Zukrowski of Mconflict of intebecause rest, and that two other Commissioners informally indicated they would be resigning. Gilroy asked if any of the resignations were in writing and Woodard indicated that they were not written but that verbal resignations were repeatedly made and that the written letters would be coming. Gilroy felt that those members involved should be notified by letter before the Council is notified to advertised and recruit for new members as a matter of courtesy. The motion to notify the Council to recruit three Commission members was amended to recommend to the City Council that three Commissioners be appointed rather than one after the Commissioners involved were notified of such. 3. As part of the City's budget process, Zukrowski distributed the proposed Goals and Objectives for FY79 and the Goals and Objectives for FY78 for the Human Rights Commission. Zukrowski was to check the due dates for submitting the Commission's Goals and Objectives. Since these were Zukrowski's suggestions for the Commission's Goals and Objectives, the Commissioners were asked to review them. Those Commissioners who could attend would meet on Monday, October 30 from 4-5:30 to review those proposed Goals and Objectives. Those who could not attend were to submit written comments to Zukrowski by Friday, tober 2 he budget meeting sch2. Zukrowski was to eduled forrise Monday the 30 verman on her 24about 4. Election on the new Vice -chair was deferred until the November Commission meeting. 5. Munzenmaier moved that meeting times for the Commission be moved back to 7:30 P.M. because of the travel that he would be incurring. Kuhn seconded the motion and it carried. The November 27, 1978, meeting will begin at 7:30 P.M. instead of 7:00. A. Chairperson's Correspondence 1. A letter from the Chairperson to the City Council was to be sent apprising the City Council that the Commission will be evaluating changes in 601.A. 2. A letter from the Chairperson is to be sent ap- prising appropriate community agencies, such as the newspapers, of HUD advertising guidelines, there were no comments. Iry MICROFILMED BY JORM MICR+LAB ! CEDAR RAPIDS • nES MOINES 0 f41CROFIL14ED BY JORM MICROLAB CEDAR RAPIDS AND DES 14OIFIt:,, iuwl Human Rights .,mission October 23, 1978 Page 4 i B. Chairperson's Recommendations 1. The Chair recommended a change in the current committee structure. Except for those committees that are presently working on projects, interested Commissioners will in the future be assigned to work on projects as it is necessary. C. Committee Reports 1. Ordinance Implementation Munzenmaier suggested that changes in the bylaws be considered. Munzenmaier had several suggestions including the following: a. If the Commission changes the current committee structure to an adhoc project structure, interested Commissioners would be assigned to work on the project topics as they come due. b. Provisional status be available to Commissioners whose terms are expiring in order to complete work on discrimination cases to which they have been assigend. C. To facilitate City Council interviews of Commission applicants, the Commission I submits recommendations. In discussing the structure of the Iowa i City Commission, Kushnir felt the structure of the Iowa City Human Rights commission could not and did not need to be exactly as the State's as long as the rights of the parties are insured. Zukrowski distributed copies of the Commission's brochure. Commissioners suggested brochures be distributed to the City library, the Union, and Job Service. 2. There was no report by the Affirmative Action Committee. However, Ray Thomas indicated the University Committee on Human Rights meets twice Currently, there were two open monthly. complaints, one of which is sex. Woodard requested Colleen Jones to inform Braverman of the es and dates. its notedthat University COeet the Unins ilversity MICROFILMED BY }� JORM MICR¢LAB S CEDAR RAPIDS • DES MOINES 10 ■ MICROFILMED BY JORM MICROLAB Human Rights (mission October 23, 1978 Page 5 CEDAR RAPIDS AND UES I•IUI +LJ, ,U+ll+ Committee meets at 7:30 AM. There will be no formal reporting between the University Committee and the Human Rights Commission. The purpose is to establish a liaison between the two committees. Minutes from the Committee's meetings are to be provided to the Commission. The Commission will reciprocate if there is a request. Thomas indicated the bulk of the complaints handled by the Committee were student and staff complaints. Thomas is not aware of any faculty complaints. These complaints include employment and services. Currently, the Committee is working on a reply to President Boyd's request on how to deal with categories. The Committee is evaluating the University student organizations' membership standards and under what circumstances can the organizations limit the membership. Thomas indicated this project was not a response to implementing Title IX. Thomas also indicated that the Committee is only in an advisory capacity. 3. There was no report by the outreach/Advocacy Committee. 4. The Complaint Processing Committee had a sample of the questionnaire to be distributed to parties to discrimination complaints. The sample was circulated. Costantino suggested that the evaluation reports be eliminated. Costantino indicated that the parties probably would not respond to such a questionnaire and that the information may be verbally determined at the conclusion of a case. In addition, Costantino felt that both the Commission Conciliation Team and/or investigator should have a fairly good idea of how the case proceeded. Gilroy indicated that the evaluation forms would provide accountability. However, Gilroy recommended that the evaluation be shortened. Commissioners felt that the evaluation forms should be implemented on a trial basis until June 30, 1979. A cover letter and a return envelope would accompany the evaluation. However, Costantino indicated she would draft questions for the investigator and the l � P 141CROFIL14ED BY i JORM MICR+LAB -� CEDAR RAPIDS • DES MOINES - It ■ i ,I i MICROFILMED BY JORM MICROLAB Human Rights (mission October 23, 1978 Page 5 CEDAR RAPIDS AND UES I•IUI +LJ, ,U+ll+ Committee meets at 7:30 AM. There will be no formal reporting between the University Committee and the Human Rights Commission. The purpose is to establish a liaison between the two committees. Minutes from the Committee's meetings are to be provided to the Commission. The Commission will reciprocate if there is a request. Thomas indicated the bulk of the complaints handled by the Committee were student and staff complaints. Thomas is not aware of any faculty complaints. These complaints include employment and services. Currently, the Committee is working on a reply to President Boyd's request on how to deal with categories. The Committee is evaluating the University student organizations' membership standards and under what circumstances can the organizations limit the membership. Thomas indicated this project was not a response to implementing Title IX. Thomas also indicated that the Committee is only in an advisory capacity. 3. There was no report by the outreach/Advocacy Committee. 4. The Complaint Processing Committee had a sample of the questionnaire to be distributed to parties to discrimination complaints. The sample was circulated. Costantino suggested that the evaluation reports be eliminated. Costantino indicated that the parties probably would not respond to such a questionnaire and that the information may be verbally determined at the conclusion of a case. In addition, Costantino felt that both the Commission Conciliation Team and/or investigator should have a fairly good idea of how the case proceeded. Gilroy indicated that the evaluation forms would provide accountability. However, Gilroy recommended that the evaluation be shortened. Commissioners felt that the evaluation forms should be implemented on a trial basis until June 30, 1979. A cover letter and a return envelope would accompany the evaluation. However, Costantino indicated she would draft questions for the investigator and the l � P 141CROFIL14ED BY i JORM MICR+LAB -� CEDAR RAPIDS • DES MOINES - It ■ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINL�, iu511 Human Rights omission October 23, 1978 Page 6 Conciliation Team in place of the evaluation forms for the complainant and respondent. 5. The staff report was distributed with a question regarding an informal employment complaint reported on page 2, section 1. Zukrowski indicated that the female questioning the legality of a dress code was told by the employer that only employee andad to sin a certain the employer was a She was the only P Y female. Consequently there lacked a basis for making a etodestablish°n. and enforce ardress is not illegal code. Zukrowski indicated receiving a copy of the Michigan Civil Rights Case the Iowa Digest and sted Civil Rights Case Digest. Costanded forueeach additional copies to be p Commission. Copies of the boards and commission annual report were also distributed. D. Complaints 1, Cases Pending a, investigative 4-4-7803. ZortrOandi indicated the recommendations investigative rep the were ready for distribution to Conciliation Team. b. H/N0, 2-9-7801• The Conciliation Team found no probable cause based on the overwhelming documentation by' the respondent that the records did a not t filed on a claim of a discairievedYperson. The behalf of the ed rived party respondent had rented t the sed in the past and had not refused to rent to this individual based on national .origin• C. E/S, 4-20-7804. Conciliation Team reported a finding of no probable cause. d pA/R5-15-7802• Zukrowski reported that a finding of probable cause had been made and a conciliation agreement drafted. However, since McComas resigned, a new Commissioner needed to be assigned to this case. s<•'. syr^--^--, �f MICROFILMED BY ' DORM MICR+LAB CEDAR RAPIDS • DES MOINES Y - a �I i I . ' a I -i i I fQICROFILMED BY JORM MICROLAB Human Rights ..nmission October 23, 1978 Page 7 CEDAR RAPIDS AND UES MUINL�, aU e E/S, 2-10-7801. Again, since McComas resigned, a new assignment needed to be made. It was noted that there was a split between the conciliation team and staff regarding a finding f f. complains indicated this is investigation g. E/S, 9-18-7808. Zukrowski indicated this complaint is in investigation. 2. Cases closed. a. E/S, 6-16-7806. According to the parties, the complaint had been settled, facilitated by the EEOC. A letter had been sent to the EEOC requesting that the EEOC communicate regarding complaints prior to a settlement. The respondent is to thebCoadvised o Team the concerns raised by members. 3. Cases to be monitored. a. Gi 1 i to i nd n cases: thereed E/R, 4 -6-77 5eand E/R as been no monitoring & SO, 9-23-7810. 4. Because of the necessity to reassign Commissioners to cases the following assignments were made: Munzenmaier assigned to E/S, 2-10- 7801; Kuhn assigned to E/S, 4-4-7803; and Woodard assigned to PA/R, 5-15-7802 E. Other. The November meeting was set for November 27, at 7:30 PM, the agenda setting for November 17 at 4:00 P.M. Meeting adjourned at 9:05 PM. IIICROFILMED BY �I JORM MICR+LAB CEDAR RAPIDS • DES MOINES It i IIICROFILMEU BY JORM 141CROLAB CEDAR RAPIDS AND UES MUINL�, ,U..,, MINUTES IOWA CITY PARKS AND RECREATION COMMISSION RECREATION CENTER ROOM B NOVEMBER 8, 1978 MEMBERS PRESENT: Boutelle, Cilek (8:00 p.m.), Hayek, Hillman, McLaughlin, Thayer Ward MEMBERS ABSENT: Berry, Crum STAFF PRESENT: Flowers, Howell, Lee, Ray, Showalter GUESTS: Ann Glenister RECOMMENDATIONS TO THE CITY COUNCIL AND THE AIRPORT COMMISSION: I. That_Sturgis•Ferry Park remain as a park and remain intact and.the Commission states its opposition to any commercial development or leasing that threatens the integrity of the park. RECOMMENDATIONS TO THE STAFF: 1. That -the discussion of the Recreation Center parking lot be tabled until the next meeting and requests that the Staff report back.on alternatives. SUMMARY OF. DISCUSSION AND FORMAL ACTION TAKEN: The Iowa City Parks and Recreation Commission met in Regular Session on November 8 y I with Chairperson Boutelle presiding. * Thayer moved and McLaughlin seconded that the minutes of the October 11 meeting be approved as written. Unanimous. .i Election of officers. Boutelle opened nominations for Chairperson of the Commission. Thayer nominated * Boutelle and McLaughlin moved and Thayer seconded that the nominations be closed. Unanimous. Boutelle was re-elected Chairperson. Nominations were opened, for Vice * Chairperson and Thayer nominated Crum for the position. It was moved and seconded that nominations be closed. Unanimous. Crum was re-elected. Vice Chairperson. . Discussion of the Recreation Center parking lot judgement. Showalter reported that Bob Bowlin, Legal Department, would not be able to attend the Commission meeting this month to discuss either the Recreation Center, parking lot judgement.or Sturgis Ferry Park but would attend the regular December meeting. Showalter indicated that the City would be appealing a portion of the parking lot judgement regarding the former warehouse portion of the lot. He reported that the City Council appears to be in favor of purchasing the lot from the railroad. Another option mentioned was use of the current library parking lot. Thayer . i stated his feeling that the City Council should investigate very carefully the cost of making any switchover in parking areas. Hillman stated her feeling that one factor to be considered should be people having to walk to another area at MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 2i8g I fAILROFILMED BY JORM MICROLAB Minutes Page 2 November 8, 1978 CEDAR RAPIDS AND ULS NOINLs, lun,; night. Lee indicated his concern about what the ramifications of moving the parking * lot would be to use of the Center. Thayer moved and McLaughlin seconded that the discussion of the Recreation Center parking lot be tabled until the next meeting and requested that the Staff report back on alternatives. Unanimous. on of the proposed leasing of a portion of Sturgi Sturgis Ferry Park was discussed with Showalter reporting that the Legal Department has written a letter to the Airport Commission stating that it is not clear who owns this property and urging them not to proceed with the proposed.Hartwig lease. Following further discussion, Cilek moved that the Parks and Recreation Commission recommend to the City Council and the Airport Commission that they strongly oppose any development in Sturgis Ferry Park and specifically oppose the proposed lease with Hartwig Motors. The motion was subsequently withdrawn and Cilek moved and * Thayer seconded that the Parks and Recreation Commission recommend to the, City Council and the Airport Commission that Sturgis Ferry Park remain as a park and remain intact and the Commission state its opposition to any commercial development or leasing that threatens the integrity of the park. Unanimous. Glenister reported that Project GREEN's lack of action regarding Sturgis Ferry Park is due to the confusion regarding the title issue. She.indicated she would report 0 the Commission's action to Project GREEN. Discussion of the defeat of the hotel -motel tax. The defeat of,the hotel -motel tax was discussed with Hayek voicing her disappointment that there had been no promotion of the issue. She suggested that a citizens' group might be able to provide assistance if the issue is.put on the ballot in two years and cited the example of the library bond issue. Committee reports. McLaughlin reported that the last meeting of the Riverfront Commission had been spent discussing priorities for.that Commission and ways in which money -can be obtained to achieve those priorities. He indicated that the Commission was interested in trying to fund construction of a boat ramp at Napoleon Park using matching funds from the Conservation Commission. Ward reported that the $70,000 of H.C.D.A. funds previously allocated for purchase of the'Schlaegel property had been re -allocated to fund projects other than those recommended by the Commission. That recommendation was to allocate $30,000 for construction of Willow Creek Park tennis courts; $14,000 for completion of the City Park bike trail, and $26,000 for construction of a Mercer Park service building. Boutelle reported that the Environmental Review Record was completed on the Hickory Hill Park area water detention project. Cilek reported that he was now on the t 141CROFILMED BY ;[ .I JORM MICR#LAB CEDAR RAPIDS • DES MOINES It MICROFIL14ED BY JORM MICROLAB CEDAR RAPIDS AND UES MUINL�), IUnn .Y Minutes Page 3 November B, 1976 rel Board of Directors of the group which had come to the Commission requesting an indoor ice rink and stated that he would report back to the Commission from time to time on the project. Chairperson's report. Boutlle introduced the newest Commission member, Betsy Hillman. She stated that she el a board member of the Johnson County Heritage Trust and that she would like to show a slide show developed by that group to the Commission. Boif le ested that the slide show be put on the agenda for the December meeting, if possible. Boutelle invited the Commission members to talk toabout ssuesthey feel �the sCommissifor on i the agenda and format of meetings to to bring up of should work on. McLaughlin cautioned the Commis�ooertboustating�hiistfeelingethat, the proposed water detention dam on the Regina p p Y, } there had been misrepresentation of the issue in the past. i Directo�rt• Showalter reported that the budget is not completed ythn Commissiond that nmovemits�on will receive copies at that time. He also suggestedbe moved December meeting date up. There was a concensus that the December meeting to December 6. He also reported that the mill tstones hat had been moved ssion djto Terrell Mill Park from West Branch and then requested t Executive Session for discussion of land acquisition. Cilek moved and McLaughlin land * seconded that the Commission adjourn to Executive Session for discussion of land acquisition. Unanimous.. Following discussion, the Executive Session adjourned and the regular meeting was called back to order. I Miscellaneous business. McLaughlin requested that two boards rather than one board be laid across the stream et HiparticularlyPark in thetwinter. his fC11ek9that suggested theboard possibiliitynarrow Of using for safety, p maps to indicate the length of trails so that runners could judge accurately how far nd of HickoryyHilleNaturenGuides. McLaughlin requesth run at edthati information the signiin Hill. Park regarding use of motor vehicles be put back up at the 7th Avenue access.' There being no further business; the meeting was adjourned at 9:35 P.m. Respectfully submitted, J Ellen R. F Owers, Secretary KI• MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES It MICROFILMED BY JORM MICROLAB hi CEDAR RAPIDS AND UES MUINL), iuy;. •'Y r1TV (_)F IOWA CITU CIVIC CENTER- 410 E. WASHINGTON ST. IOWA CITY IOWA 52240 (319) 35x.1800 1[11100 THE CITY COUNCIL OF IOWA CITY IS CONSIDERING AN APPOINTMENT TO THE FOLLOWING BOARD: UNITED ACTION FOR YOUTH BOARD One vacancy -Unexpired term November 28, 1978 - June 30, 1979 United Action for Youth is an agency which plans and conducts an Outreach Program to locate youth who are alienated from the traditional approaches to youth services and helps them identify their in dividual needs and facilitates meeting the same it the best interest of the individual and the commur ity. Iowa City appointed members of Boards and Com- missions must be qualified voters of the City of Iowa City. This appointment will be made at the November 28, 1978, meeting of the City Council at 7:30 P.M. in the Council Chambers. Persons interested in bein considered for this position should contact the C' Clerk, Civic Center, 410 East Washington. Applic tion forms are available from the Clerk's office upon request. ~ N olth S , 917 N. %NN 51 FILMED BY a'a I J ORM MICR+LAB CEDAR RAPIDS • DES MOINES I I MICROFILMED BY JORM MICROLAB hi CEDAR RAPIDS AND UES MUINL), iuy;. •'Y r1TV (_)F IOWA CITU CIVIC CENTER- 410 E. WASHINGTON ST. IOWA CITY IOWA 52240 (319) 35x.1800 1[11100 THE CITY COUNCIL OF IOWA CITY IS CONSIDERING AN APPOINTMENT TO THE FOLLOWING BOARD: UNITED ACTION FOR YOUTH BOARD One vacancy -Unexpired term November 28, 1978 - June 30, 1979 United Action for Youth is an agency which plans and conducts an Outreach Program to locate youth who are alienated from the traditional approaches to youth services and helps them identify their in dividual needs and facilitates meeting the same it the best interest of the individual and the commur ity. Iowa City appointed members of Boards and Com- missions must be qualified voters of the City of Iowa City. This appointment will be made at the November 28, 1978, meeting of the City Council at 7:30 P.M. in the Council Chambers. Persons interested in bein considered for this position should contact the C' Clerk, Civic Center, 410 East Washington. Applic tion forms are available from the Clerk's office upon request. ~ N olth S , 917 N. %NN 51 FILMED BY a'a I J ORM MICR+LAB CEDAR RAPIDS • DES MOINES MICROFILMED BY JORM MICROLAB 1 CITY OF CIVIC CENTER 410 E. WASHINGTON ST. CEDAR RAPIDS AND DES PIDINLi, iva+ OWA CITY IOWA CITY IOWA 52240 (319) 354.180) NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING AN APPOINTMENT TO THE FOLLOWING COMMISSION: HUMAN RIGHTS COMMISSION One vacancy - Unexpired term November 28, 1978- January 1, 1981 The duties of the members of the Human Rights Com- mission are to provide for the general welfare of the citizens of Iowa City by studying the relation- ships of people of various races, colors, creeds, religions, nationalities, sexes and ancestries liv- ing within the community. To provide procedures for the operation, of said Commission to eliminate prejudice, intolerance, bigotry and discrimination in the City of Iowa City, Iowa, by declaring dis- criminatory practices in the areas of public accom- modations, employment and the leasing, sale, finan- cing or showing of real property to be against public policy and to provide procedures for the in- vestigation of complaints and conciliation and to provide for enforcement. Iowa City appointed members of boards and commis- sions must be qualified voters of the City of Iowa City. This appointment will be made at the November 28, 1978, meeting of the City Council at 7:30 P.M. in the Council Chambers. Persons interested in being considered for this position should contact the City Clerk, Civic Center, 410 East Washington. Application forms are available from the Clerk's office upon request. sVs Kath/:u Qv_ . Y�.ILROFILMED BY 1 DORM MICR+LAB CEDAR RAPIDS • DES MOINES A i i i I i I i t 1 `1 1 MICROFILMED BY JORM MICROLAB 1 CITY OF CIVIC CENTER 410 E. WASHINGTON ST. CEDAR RAPIDS AND DES PIDINLi, iva+ OWA CITY IOWA CITY IOWA 52240 (319) 354.180) NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING AN APPOINTMENT TO THE FOLLOWING COMMISSION: HUMAN RIGHTS COMMISSION One vacancy - Unexpired term November 28, 1978- January 1, 1981 The duties of the members of the Human Rights Com- mission are to provide for the general welfare of the citizens of Iowa City by studying the relation- ships of people of various races, colors, creeds, religions, nationalities, sexes and ancestries liv- ing within the community. To provide procedures for the operation, of said Commission to eliminate prejudice, intolerance, bigotry and discrimination in the City of Iowa City, Iowa, by declaring dis- criminatory practices in the areas of public accom- modations, employment and the leasing, sale, finan- cing or showing of real property to be against public policy and to provide procedures for the in- vestigation of complaints and conciliation and to provide for enforcement. Iowa City appointed members of boards and commis- sions must be qualified voters of the City of Iowa City. This appointment will be made at the November 28, 1978, meeting of the City Council at 7:30 P.M. in the Council Chambers. Persons interested in being considered for this position should contact the City Clerk, Civic Center, 410 East Washington. Application forms are available from the Clerk's office upon request. sVs Kath/:u Qv_ . Y�.ILROFILMED BY 1 DORM MICR+LAB CEDAR RAPIDS • DES MOINES I MICROFILMED BY JORM MICROLAB CIVIC CEN(ER 410 E. WASHINGTON ST. CEDAR RAPIDS AND DES MUINL�, iuv;� c CITYOWA. IOWA CITY IOWA 52240 (319) 354.180D NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING AN APPOINTMENT TO THE FOLLOWING COMMISSION: HOUSING COMMISSION One vacancy - Unexpired term November 28, 1978 - May 1, 1979 Duties of the Housing Commission members include investigating, studying, reviewing and analyzing the housing needs and the meeting of such needs within the City of, Iowa City and investigating and determining if slum areas exist or other areas where there are unsafe, unsanitary or overcrowded housing conditions, and studying and investigating and making recommendations relating to the clear- ing, replanning and construction of slum areas and providing dwelling places for elderly persons and persons of low or medium income. The person appointed to fill this vacancy on the Housing Commission will also serve as a member of the Housing Appeals Board. Iowa City appointed members of boards and commis- sions must be qualified voters of the City of•Iowa City. This appointment will be made at the November 28, 1978, meeting of the City Council at 7:30 P.M. in the Council Chambers. Persons interested in being considered for this position should contact the City Clerk, Civic Center, 410 East Washington. Applica- tion forms are available from the Clerk's office upon request. MICROFILMED BY 7� JORM MICR+LAB " { CEDAR RAPIDS DES MOINES 2213 l { I ,I i I i j { 1 CIVIC CEN(ER 410 E. WASHINGTON ST. CEDAR RAPIDS AND DES MUINL�, iuv;� c CITYOWA. IOWA CITY IOWA 52240 (319) 354.180D NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING AN APPOINTMENT TO THE FOLLOWING COMMISSION: HOUSING COMMISSION One vacancy - Unexpired term November 28, 1978 - May 1, 1979 Duties of the Housing Commission members include investigating, studying, reviewing and analyzing the housing needs and the meeting of such needs within the City of, Iowa City and investigating and determining if slum areas exist or other areas where there are unsafe, unsanitary or overcrowded housing conditions, and studying and investigating and making recommendations relating to the clear- ing, replanning and construction of slum areas and providing dwelling places for elderly persons and persons of low or medium income. The person appointed to fill this vacancy on the Housing Commission will also serve as a member of the Housing Appeals Board. Iowa City appointed members of boards and commis- sions must be qualified voters of the City of•Iowa City. This appointment will be made at the November 28, 1978, meeting of the City Council at 7:30 P.M. in the Council Chambers. Persons interested in being considered for this position should contact the City Clerk, Civic Center, 410 East Washington. Applica- tion forms are available from the Clerk's office upon request. MICROFILMED BY 7� JORM MICR+LAB " { CEDAR RAPIDS DES MOINES 2213 l