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Home My WebLink About1978-12-05 Info PacketIQICROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND DES MUINL3, lue", City of Iowa City MEMORANDUM DATE: November 21, 1978 TO: City Manager & City Council FROM: Hugh A. Mose, Transit Manager 9/ON RE: Bus Replacement Reserve Fund N When the City first entered the transit business in 1971, a fund was established into which money was to be placed each year so that when the buses wore out, there would be adequate funds to replace them. Each year some funds were transferred into this account, but continuing budget problems caused the fund to be short- changed on several occasions, so that by 1977 there was only. $183,500 in the fund. At this time a reassessment was made. Because the cost of buses had escalated to the point that it would be impossible to replace the fleet entirely with City funds, and because the UMTA capital grant program had become an ongoing program, it was decided to use the fund as the source of our local 20% match when we began replacing buses with subsequent UMTA grants. A program was laid out that called for annual transfers to the Replacement Reserve of $50,000. This amount was calculated to provide adequate funding for the replacement of each City bus when it reached the end of it's useful life, assumed to be ten (10) years. The cost of a transit coach was as to increase by ten per cent (10%) each year beginning with $68,500 in FY77. At the present time, we have $233,953 in the Transit Replace- ment Reserve. We transferred $37,500 to this account in FY78, and we have budgeted $50,000 for this purpose in FY79. Since 1971 there has only been one expenditure from the fund - the 1978 pur- chase of a van for use by the Johnson County SEATS. Please refer to the attached charts for more detailed informa- tion. MICROFILMED BY ,; ,I JORM MICR+LAB CEDAR RAPIDS DES MOINES N. 2222 MILROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES I•IUIIiLj, IUWi -• C -I T r of 1 o wH :.: MASS' TRRNSPoR.-M.7/ON VEHICLE REPLACEMENT": JCHE.DULE �ISCHL YEAR.._:_ E. H L E X DEN6TES F 3 `i �8 7q So 81 82 83 8�{ 85 86 87. 88- Si 90 91 - 601 7. 8 9 60? - 02603 603 7 8 R 604 7 • 8 9 -• X Cos -7 8 9 x 1 2 3-• 4 S C 7 8 9 X 606 7 8 9 )X 1 2 3 5 6 7 8 9• X 607 7 8 9 X 1 2 3 4 5 6.•• 7-• V 9 X- 608 7 8 9 X 1 2 3 Y S G 7- 8 9 X daq 8 9 X Z 2 X 616 7 8 9 -X . 1..- -� 3 y 3-.. G 7- S.. y V cu g ..a_.x..y...�..3 . y.. 3.:: C....7...8: y.X 6/a 7 8 9-,X 3-4 S•c 7 a 9'X 613 µ S G 7 8.: y ..X. 1 23., �.. s C �. 614 4 5- 6 7 8 9 •X 1 .3• it 5- c 7 CIS 1 2 3 4 S C 7 8 9 1 X - --- ,7 • 3 �{ 616 2 Z 3 k S. G;. 7 8 9 .X.. 1.._. . 3. 4 617 1 2 3 4 s ;. 7.. g... y_..X. 1 2 3 �{ 67/ IG X 1 3 `i S 6 7 8• 9 to 11 . X SEA X X. ..... . X DEN6TES F 3 `i f4ICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MUINL,, iUnn 12/77 CITY OF IOWA CITY MASS TRANSPORTATION REPLACEMENT RESERVE ASSUMPTIONS 1) UMTA funding (80% federal, 20% local) will be used for all bus purchases. 2) Purchases must be grouped if UMTA funding is to be used. 3) Other grant funding (state, etc.) shall not be considered in the 1 formulation of the replacement reserve due to the uncertainty of such grants. 4) Interest will be credited to the reserve annually at a rate of 5% based upon the beginning year reserve balance (the actual interest rate will vary each year). 5) Bus purchase costs will increase 10% annually from $68,500 in FY 77. 6) Buses will normally be replaced after ten years of service.. 7) Disposal values are not considered in the formulation of the replacement reserve because they are considered to be negligible. Trade values would be less than 5-10% of new purchase costs and any disposal proceeds received from the sale of property replaced as a result of an UMTA capital grant project must be used to reduce the net project cost. 8) . The replacement reserve schedule shall be reviewed and updated annually. NOTES 1) In accordance with an agreement between the City and Johnson County SEATS, the City is scheduled to purchase an additional van for the SEATS program at a cost of approximately $9,500. 2) Vehicle #671 is scheduled to be replaced in FY79 under an approved state grant in which the local share is 10%. Y' .'!-e IdICROFILMEO BY JORM MICR+LAB 1 I . CrOAR RAPIDS • DES MOINES IAICROFILNE0 BY JORM LIICROLAB CEDAR RAPIDS AND UES I•IUINLU, 1Unn Y r, 17- O F Iv wA C.1 7 jY mprss 7-F A N s Po R T-AT/o/V i RE PL AGE MEN RES�Rve SYDu�E i --.. -- --- - - --- -- - - - -- -- --- — --ja�»-- - "YEMCLES Ty6HicLE "LoGRL sri9AE RESEAtoL�S95 ANnuAL RESERUE� _--- _ -'ice fi.R_. PN6�HASED 4nlT 4oS� EKvEjrviLtia�AHS�R�LLdS�REs BN��LLE ------•-- ---'F,i�Llr7.._i�..l_i ' _ _li !- �..�T ! .I — i I _;_;-�T_.��',-1-�1-1—}! I�l i ! :&3: o�_��— - ' 7 -�' I ,,i — --- �'i� ,�!_'I I •*�- I it �I ___�-' ! — !o _ i o o'ol i ! I ! ! 1_ ; ! ---- -- j— ; �' Yom$ r ij o 'o' i ° -! a!o )i7B}Tl,�o91 `j '• ! , ' �I •----_ '��?oA 6 !' oo!o �S3 c�o ! olo�� I ITTMIQj 1 I j181 r° 74YyI9 to "• LJ Ao-'-ao LI—o6 v� ! ! I ItgzQol_ 41..5-°0 Q0.0 0163 + t II iNOo I I�1 i' ' II �I i I II 'I I i '! 'll�• lir -�I - — --- - r— - -i�enn•I��1�n��1�1��■!�mn�■I�■��e.!H■�n.►np.w.i■..■� 7� MICROFILMED BY 111,. JORM MICR+LAB r CCDAP RAPIDS • DFS MOINES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS MUINL�,, w,, City of IOWA C 4 MEMORANDUM DATE: November 18, 1978 TO: City Manager & City Council FROM: Hugh A. Mose, Transit Manager Or RE: Evening Bus Service Evening bus service has been provided by Iowa City Transit since November 28, 1977. Six buses operate during the evening, covering all routes (except Hawkeye, which is served by Cambus) with hourly service until approximately 10:00 PM. The evening bus service project was initially financed by a State transit assistance grant. The Iowa Department of Transpor- tation awarded the City $56,000.00 to cover 100 per cent of the cost of the project from it's implementation through the end of the fiscal year. The City Council, by funding the Transit Divi- sion at Budget Level #3, has provided for the continuation of evening bus service after the end of the initial Iowa Department of Transportation project. The system was initially set up with a goal of three hundred riders per evening. After a slow start, this goal was achieved in the latter part of January and was exceeded during the months of February and March. In April, warmer weather and lengthening daylight hours caused the average to drop slightly below three hundred riders per evening, and during the summer months, rider- ship was in the vicinity of two hundred per evening. With the start of school in September, patronage rebounded, and by the middle of October we were again approaching our benchmark figure of three hundred riders per evening. Over the course of eleven (11) months, the system averaged 254 riders per evening. Please refer to the chart at the end of this memo. Evening service consistently accounts for approximately 5 per cent of our total ridership. Although bus usage almost doubles between summer and winter, the percentage of evening riders never varies more than four -tenths above or below 5 per cent. This suggests that evening patronage.will continue to climb along with our overall ridership, but it is unlikely that any dramatic increases will be made if we continue our present operation. Evening service has had a very positive effect on Iowa City Transit. In December, 1977, the first full month of evening opera- tion, our total ridership increased from 124,500 to 139,500. � • �- 7; 141CROFILIIED BY i JORM MICR+LAB CEDAR RAPIDS • Df.S MOINES 2223 It .I i i I I � I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND ULS MUINL�,, w,, City of IOWA C 4 MEMORANDUM DATE: November 18, 1978 TO: City Manager & City Council FROM: Hugh A. Mose, Transit Manager Or RE: Evening Bus Service Evening bus service has been provided by Iowa City Transit since November 28, 1977. Six buses operate during the evening, covering all routes (except Hawkeye, which is served by Cambus) with hourly service until approximately 10:00 PM. The evening bus service project was initially financed by a State transit assistance grant. The Iowa Department of Transpor- tation awarded the City $56,000.00 to cover 100 per cent of the cost of the project from it's implementation through the end of the fiscal year. The City Council, by funding the Transit Divi- sion at Budget Level #3, has provided for the continuation of evening bus service after the end of the initial Iowa Department of Transportation project. The system was initially set up with a goal of three hundred riders per evening. After a slow start, this goal was achieved in the latter part of January and was exceeded during the months of February and March. In April, warmer weather and lengthening daylight hours caused the average to drop slightly below three hundred riders per evening, and during the summer months, rider- ship was in the vicinity of two hundred per evening. With the start of school in September, patronage rebounded, and by the middle of October we were again approaching our benchmark figure of three hundred riders per evening. Over the course of eleven (11) months, the system averaged 254 riders per evening. Please refer to the chart at the end of this memo. Evening service consistently accounts for approximately 5 per cent of our total ridership. Although bus usage almost doubles between summer and winter, the percentage of evening riders never varies more than four -tenths above or below 5 per cent. This suggests that evening patronage.will continue to climb along with our overall ridership, but it is unlikely that any dramatic increases will be made if we continue our present operation. Evening service has had a very positive effect on Iowa City Transit. In December, 1977, the first full month of evening opera- tion, our total ridership increased from 124,500 to 139,500. � • �- 7; 141CROFILIIED BY i JORM MICR+LAB CEDAR RAPIDS • Df.S MOINES 2223 It M Q1010FILMED BY JORM MICROLAB CEDAR RAPIDS AND UES NUINLj, iud„ November 18, 1978 Page Two While evening service accounted directly for 6,500 of these addi- tional riders, a portion of the other 8,500 were to some extent dependent on evening bus service. For instance, the person who rode home at 7:30 PM, also rode downtown at noon, so the net increase in ridership was two rides, but only one showed up in the evening statistics. The costs of evening service are difficult to determine. At the current wage scale, the average driver earns about $4.75 per hour, plus 20 per cent in fringe benefits, for a total operator cost of $120 per evening. At our current charge of forty cents (.40) per mile for mechanical service, this cost per evening is $100.00. The additional administrative and other support services are only marginally increased, but together may amount to $20.00 per evening. Therefore, the total cost is $240.00 per evening, or $73,920 per year. The operating cost per evening rider is 94.9 cents, compared to 48.9 cents per rider overall. In the evening, most route pairs generate a comparable number of riders. Manville Heights - East College and Wardway-Goodwill are least patronized, but not substantially less than the other evening buses. In fact, Wardway-Goodwill, because it serves the Mall in the evening, consistently shows a larger ratio of evening/ daytime riders than any other bus. Of the six eveningsoperated, Monday through Thursday are the best patronized. Ridership drops y slightly on Friday night, and substantially on Saturday. In "ball park" figures, Friday ridership is generally off 10-20 per cent* and Saturday's is sometimes down 40 or 50 per cent. Iowa City Transit's evening service does suffer somewhat from competition by Cambus. Our most patronized daytime route, r Hawkeye Apartments, is operated by Cambus after 6:30 in the evening. $ Their free bus, running every twenty minutes, not only serves Hawkeye residents, but also provides a very high level of service to the Emerald Street, Westgate Street and Mark IV Apartment areas. 1 Cambus's late-night service to the east -side sorority area also appears to divert riders from our last East College run, but the extent to which this occurs is not known. i Kf 141CROFILMED OY 1 JORM MIC R+LAB CEDAR RAPIDS • DES MOINES P1ICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES 1•10!kL3, u+� IOWA CITY TRANSIT EVENING RIDERSHIP `I ,J i T I.1ICROFILMED BY JORM MICROLAB • CEDAR RAPWb AND ULS NUOILz,, iVvm •Y City of IOWA City �- MEMORANDUM DATE: November 18, 1978 TO: City Manager & City Council FROM: Hugh A. Mose, Transit Manager /Vq/�'f RE: Wardway Route Change Iowa City Transit currently operates a bus to the Wardway Plaza, where it lays over for nine (9) minutes. This route is largely under-utilized. We have been approached by both owners and residents of the two large mobile home parks south of Moore Business Forms requesting bus service to their area. Although there is no suitable place to turn around at either of the mobile home parks, we could run as far as Plumbers' Supply and return to town via the highway from that point. This will provide an accept- able level of service to both trailer parks, which are located less than one-fourth mile further south. We know of no operational problems associated with mak- ing this route extension. The streets involved present no obstacles to bus passage. The present schedule allows adequate time to cover the added distance. The only expense involved is the additional cost of operating the bus on the road over having it idle at Wardway Plaza. It is anticipated that as many as five hundred riders per month would use the service if it were provided. We plan to begin this service in the ,immediate future unless the City Council advises otherwise. xc: Dick Plastino 141CROFILIIED BY All i JORM MICR+LAB CEDAR RAPIDS • DES MOINES 22241 ■ 1�' T i•1!CROFILi4EO BY JORM 141CROLAB • CEDAR RAPIDS AND DES MUIuL�, w.,% City Of Iowa Ci 4 MEMORANDUM � N Date: November L, 197ti lo: Dick Plastino, 1)ir•ecLur nl Public Works 1 / From: Jim Brachtel , Ir•a(fIc Engineer J G,`) Re: Vacation of Capitol Street, Volume Counts V During the week of October 23, Traffic Engineering Division conducted two counts across S. Capitol. Two counting stations were utilized. Northerly counting station was established 200 feet south of Court Street. The southerly counting station was established at the Rock Island Railroad overpass. At this southerly counting station both north and south traffic were counted. The expanded volume for these two counting stations is as follows: LOCATION WEDNESDAY 10/25 THURSDAY 10/26 North location 2,350 2,100 South location 3,240 2,880 The southerly location indicated that the directional split was one- third southbound and two-thirds north bound on both Wednesday and Thursday. These numbers as reported represent AADT using the City's expansion factors. As can be seen these numbers fall generally in the classification. of a collector street. They are not representative of volumes which would normally be associated with arterial through streets. Further, the existence of a larger volume at the southerly end of Capitol suggests that Capitol Street is functioning as a collector providing service from the neighborhood to the arterial system. The counts were taken utilizing hourly recorders. If you wish more detailed breakdown either hourly or 15 -minute counts, this data can be provided. Should you have any further questions or comments, please,. don't hesitate to contact me. jm4/8 141CROFILMED BY , JORM MICR+LAB i CEDAR RAPIDS • DES MOINES 2225 I; i 1 I 1�' T i•1!CROFILi4EO BY JORM 141CROLAB • CEDAR RAPIDS AND DES MUIuL�, w.,% City Of Iowa Ci 4 MEMORANDUM � N Date: November L, 197ti lo: Dick Plastino, 1)ir•ecLur nl Public Works 1 / From: Jim Brachtel , Ir•a(fIc Engineer J G,`) Re: Vacation of Capitol Street, Volume Counts V During the week of October 23, Traffic Engineering Division conducted two counts across S. Capitol. Two counting stations were utilized. Northerly counting station was established 200 feet south of Court Street. The southerly counting station was established at the Rock Island Railroad overpass. At this southerly counting station both north and south traffic were counted. The expanded volume for these two counting stations is as follows: LOCATION WEDNESDAY 10/25 THURSDAY 10/26 North location 2,350 2,100 South location 3,240 2,880 The southerly location indicated that the directional split was one- third southbound and two-thirds north bound on both Wednesday and Thursday. These numbers as reported represent AADT using the City's expansion factors. As can be seen these numbers fall generally in the classification. of a collector street. They are not representative of volumes which would normally be associated with arterial through streets. Further, the existence of a larger volume at the southerly end of Capitol suggests that Capitol Street is functioning as a collector providing service from the neighborhood to the arterial system. The counts were taken utilizing hourly recorders. If you wish more detailed breakdown either hourly or 15 -minute counts, this data can be provided. Should you have any further questions or comments, please,. don't hesitate to contact me. jm4/8 141CROFILMED BY , JORM MICR+LAB i CEDAR RAPIDS • DES MOINES 2225 MICROF[LMED BY JORM 141CROLAB CEDAR RAPIDS AND UES HUINLo, lut— �, Clty o4 Iowa C", MEMORANDUM Date: November 17. 1978 To: City Manager, city Council From: Rosemary Vitosh, Director of Finance rl,✓ Re: Employee Parking Permit Policy The current policy regarding employee parking permits costing 50% of the rate charged the public originated in 1972. Originally the w thcno Center lot was designated entirely as City employee parmi�kinot and the fees. In 1967 the Civic Center lot was an made atpe permit parking rate permit fee was set at $60 per ye ats$5.00 per month forion to $10 City employees.er Unfortunately'th for the ublic an Councilrminutes do not indicate the reasons for the institution of the rate or for the increases. This has long been an item of esextentbut forhsomefact employees than for. City subsidizes parking to grater others. Those employees who work at outlying locations do not pay for parking at all. Those employees who work at the Civic Center and are allowed to use Cit vehicleingointthesCivictCenter permit -lot is provion to anfrom work do oided pay for p g• private contractors temporarily to commission members, consultants, working in the building, and out of town visitors here on city business. In addition, Councilmembers are given parking permits at no charge for the Civic Center lot. It would seem that a change in the current policy on parking permits based upon the fact that employees should be treated no differently than the public would also necessitate a change in the policy of providing free parking at the Civic Center for others. The City is restricted in providing some items for their employees which in the private sector are routine employee benefits (i.e. Christmas parties, summer p cnics, as providing parking at a reduced rate is not a misuse of p ublithe otheritems are ratethou9strht ucture andeit appearsre is no ethatal pthelCivem WctCenter having lot was originally intended to provide parking for City employees. rate increase for employees could be regarded by many as a taking away of a benefit. bdw5/14 141CROFILMED By °l 1 JORM MICR+LAB . CFOAR RAM OS • UES 1401NES 4 2226 ki 14ICROFILMED BY JORM MICROLAB I CEDAR RAPIDS AND ULS I•IU1NLJ, .V,In ,• ♦ D3 X.) \J (/ X.)•\�1�Ui. •��••\r \ r \" 4 • \\ DATE: November 8, 19 6\\V\\ TO: Comprehensive Plan Coordinating Committee 1 / FROM: ` Angela Ryan, Asst. City Attorney RE: Extending Water and Sewer Services to Annexed Territory r•ACTS The C.P.C.C. requested research on whether the City could create districts where it will not provide city water or sewer service. They are particularly concerned with rural areas which will be annexed in the future where the topography and low density of development will make extension of city services difficult and expen- sive. QUESTIONS PRESENTED Must the City provide sewer and water to the areas which are annexed? CONCLUSION 7 If the property owners object to annexation, the City must make an affirmative showing that is capable of extending into the annexed territory substantial municipal services and benefits.not theretofore enjoyed by the area and that the annexation would not result merely in increased tax revenue. It is not necessary to extend all municipal services immediately upon annexation. DISCUSSICN The only issue in an annexation case is the capability of a municipal corporation to extend into the annexed area substantial municipal services and benefits. The needs or desires of the property owners are not considered by the court. The court is not required to determine how capable the municipality must be, nor haw substantial must be the municipal services and benefits furnished - only whether there was an "affirmative showing." The municipality is not required to show that the services and benefits offered are necessary to the . territory annexed. It must show its capability solely on the present circumstances, not on a shooing based on what may or may not take place in the future. City of Clinton v. Owners of Property, etc., 191 N.W.2d 671 (1971). , The court considers each of the present services enjoyed by the area sought to be annexed and the level of services it will have after annexation. In extending fire and police protection, the city must p demonstrate that it has, or will acquire, adequate personnel and equipment to provide the sawn' level of protection to the area sought �I MICROFILM BY „l JoRM MICIR+LAE I CFOAR RAPIDS • ors I401NES 2.2,171 1 ll '1 I I I CEDAR RAPIDS AND ULS I•IU1NLJ, .V,In ,• ♦ D3 X.) \J (/ X.)•\�1�Ui. •��••\r \ r \" 4 • \\ DATE: November 8, 19 6\\V\\ TO: Comprehensive Plan Coordinating Committee 1 / FROM: ` Angela Ryan, Asst. City Attorney RE: Extending Water and Sewer Services to Annexed Territory r•ACTS The C.P.C.C. requested research on whether the City could create districts where it will not provide city water or sewer service. They are particularly concerned with rural areas which will be annexed in the future where the topography and low density of development will make extension of city services difficult and expen- sive. QUESTIONS PRESENTED Must the City provide sewer and water to the areas which are annexed? CONCLUSION 7 If the property owners object to annexation, the City must make an affirmative showing that is capable of extending into the annexed territory substantial municipal services and benefits.not theretofore enjoyed by the area and that the annexation would not result merely in increased tax revenue. It is not necessary to extend all municipal services immediately upon annexation. DISCUSSICN The only issue in an annexation case is the capability of a municipal corporation to extend into the annexed area substantial municipal services and benefits. The needs or desires of the property owners are not considered by the court. The court is not required to determine how capable the municipality must be, nor haw substantial must be the municipal services and benefits furnished - only whether there was an "affirmative showing." The municipality is not required to show that the services and benefits offered are necessary to the . territory annexed. It must show its capability solely on the present circumstances, not on a shooing based on what may or may not take place in the future. City of Clinton v. Owners of Property, etc., 191 N.W.2d 671 (1971). , The court considers each of the present services enjoyed by the area sought to be annexed and the level of services it will have after annexation. In extending fire and police protection, the city must p demonstrate that it has, or will acquire, adequate personnel and equipment to provide the sawn' level of protection to the area sought �I MICROFILM BY „l JoRM MICIR+LAE I CFOAR RAPIDS • ors I401NES 2.2,171 1 ll MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MUINL�, Y -2- to'be annexed as to the municip.:litY. It considers the cnpMility of the city to extend street maintenance, sanitation servic::-, %-later, sewers, gas and electric services. Other municipal services cou..idered are use of the park system, a supervised recreation system, city pltvnning department, municipal library facilities, a municipal airport and full time city engineer- ing services, and a zoning ordinance. Town of Le Claire v. Ahrens, 195 N.W.2d 719 (1972). It is not necessary that all services be extended forthwith before a municipality would be entitled to annex adjoining territory. In Town of Grimes v Adel Clay Products Co., 126 N.W.2d 270 (1964), the o orf its plaintiff's present water and sewage services were dequate its Present present population and perhaps an increase in pop boundaries. it stated: "In most cases to extend the water and sewer services into the proposed territory would be impractical and costly. These are policy no concern for our purposes except to demonstrate that considerations and of extension of these services is highly unlikely. This, of course, is tare in every annexation of agricultural land and continues for a nuTber of Years." ex The court held that from a technical standpoint it would notas be sufficient to extend such services into the fara annexed, but this end these services. 'The to make an affirmative showingcapability court denied annexation. Clearly, not all services need be extended to an area when it is annexed - In each case, whether there will be a substantial increase in serviceslevel question of fact which is determined by the court re cons idering the of services before mon tter ththe Cityn. Ifsought to annex merelysto increase lY to rebut the presume tax revenue, then the annexation will be allowed. Of course, if annexation is vol P1ICRUFILMED BY JORM MICROLAB Iowa City Council - Inral Session Civic Center Rashington Street Iowa City, Iowa 52240 CEDAR RAPIDS AND UES I•IUtfih, wrv„ If . Ronalds Street Iowa City, Iowa 5224O November 200 1978 To empImsisethe poia.t I want to make here I have prepared a visual aid to illustrate the ratiea+ale behind my request that the Council accept and approve rocommendatlons from ($188,186) ♦s.� the Commaalty Need:+ CormiLtee that X amount of $# b+ ollec"od from tko final $1.1 allUea of f-tJoral "Commenity Development plesk rramtl' funa- earmarked for Usighborhosd alto in.- provsments" with ny specific area of comosra being sidewalk repair. Lost I some across as "just a dumb citizen" I an fully aware that paving and sidswalis are a special assessment to the adjacent property owner sines I have boon through that right here in River City. When I first moved to Iowa City we were outside the city limits apparently in the two-mile jurisdistional territory because we were annexed later and exparivaced the paving sidewalk assessment bit. Tkens as aow. I lived on a earner leto so got kit beth ways. In planning, the city kits made provision in the budgets for street maintemomee and repair as an on-going thing, but the matter of sidewalk is still relegated to the adjacent property owner as sit individual basis. It to my feeling that the same son. sideration for sidewalk mainteannee and repair should be given an for the maintenance and repair of stroots sizes they 3.1e within the area of city ownei prcpertyo (See zap of section aWkere in the city) In two letters from the City in tines past they readily admit that they aro to seem* the test of the corner areaso but maintain that the adjacent property owner is responsible ter upkeep of the sidewalk on City -op-ed land. I also am aware that thea monies for the street upkoep somot from tax memey and I realize what it will do to the lovy if sidewalks are to be included. It in essential that the streets be properly maintained to aid and abet mania addistien to the automobile. The times we are alivina in - with it's energy crisis - and parking problems - are i suggesting that people use mass transit instead of oars to get to where tkay're going - wherein lies the crux of Eq argument. Oranted for many people the beams do not provide to-tko-door service and there is usually an area to walk to get to the nearest bus step on any given route, Let as allte right here and now that I an not a oar tamer, or driver, that most of >4 getting around is done by walking or asing the available bus u� �• �•�� MICROFILMED BY JORM MICR+LAE3 ! , CEDAR RAPIDS - DES MOINES MICROFILMED BY JORM I•IICROLAB CEDAR RAPIDS AND DES Hulii'cj, :ue-11 W 2 ..1 As I have previously referred to two letters from the qty Jt& timos past I knew that I could personally benefit a little if this Program was to got underway. There is one area I would like to address while I as duelling on the subject of Y sidewalks and that is the question of liability. what I am gojag to say may be opening up a oan of worms but we are inclined to interpret things to suit Our sonvesioaoe. I will toll you why these thoughts have come to nes while I 'Glow that I would mover get to first base in any legal action - five (5) weeks ago I fell flap forward on q 1 belly - the fall being brokon by the purse I was carrying ad oYtsding my arms when I realized it was happnLings I was walking alone and there was no one else in sights A car did pass after I had managed to got myself to my foot and was brusking'mysolf offs I mention this because the location it occurred night be where city lead lies adjaseat. to the aidewalk. I didn't even examine the walk to see if there was a raised area at the seas that my too a" have caught on - I had not turned my ankle. I did mot rush to seek medical Opinion Of the effects of the fall. I an here new with me visible repercussions. But someone else might not have handled the situation the way I Aids This is the question I raise - and wedcr how W1 insurance seup&my would interpret who is liable if seasons would fall while walling on the area of broken sanest ix -My sidewalk and decide to seek damages to cover medical expense, ate. As I illustrate - the sidewalks are within city boundaries since they Own 41 inside the sidewalk before the actual land the owner can claim. I knew sack year the City publishes in the newspaper that people have 24 hours after a enewfall to clear sidewalks and if eonplaints are received the City oan have them cleared and assess tho adjacent property owner. I bring out these points to make the city aware that while a property owner pays X amount of $# in taaea - it would be difficult to place a dollar value on services the adjacent property owner provides the city in clearing THEIR sidewalks ands in the summer time. mowing the parkin6/surbing area V and the 41 strip on other aide of the walks So it joust as though we'd be asking for something for nothing. I know the City is conscious of wherein lies liability because they say a city employee cannot go onto private property - I think this logia is used to raticnalizo the doeiaien 1 141CROFILMED BY i JORM MICR+LAB CEDAR RAPIDS • DES MOINES a ■ a. MICROFILMED BY JORM I•IICROLAB CEDAR RAPIDS AND DES Hulii'cj, :ue-11 W 2 ..1 As I have previously referred to two letters from the qty Jt& timos past I knew that I could personally benefit a little if this Program was to got underway. There is one area I would like to address while I as duelling on the subject of Y sidewalks and that is the question of liability. what I am gojag to say may be opening up a oan of worms but we are inclined to interpret things to suit Our sonvesioaoe. I will toll you why these thoughts have come to nes while I 'Glow that I would mover get to first base in any legal action - five (5) weeks ago I fell flap forward on q 1 belly - the fall being brokon by the purse I was carrying ad oYtsding my arms when I realized it was happnLings I was walking alone and there was no one else in sights A car did pass after I had managed to got myself to my foot and was brusking'mysolf offs I mention this because the location it occurred night be where city lead lies adjaseat. to the aidewalk. I didn't even examine the walk to see if there was a raised area at the seas that my too a" have caught on - I had not turned my ankle. I did mot rush to seek medical Opinion Of the effects of the fall. I an here new with me visible repercussions. But someone else might not have handled the situation the way I Aids This is the question I raise - and wedcr how W1 insurance seup&my would interpret who is liable if seasons would fall while walling on the area of broken sanest ix -My sidewalk and decide to seek damages to cover medical expense, ate. As I illustrate - the sidewalks are within city boundaries since they Own 41 inside the sidewalk before the actual land the owner can claim. I knew sack year the City publishes in the newspaper that people have 24 hours after a enewfall to clear sidewalks and if eonplaints are received the City oan have them cleared and assess tho adjacent property owner. I bring out these points to make the city aware that while a property owner pays X amount of $# in taaea - it would be difficult to place a dollar value on services the adjacent property owner provides the city in clearing THEIR sidewalks ands in the summer time. mowing the parkin6/surbing area V and the 41 strip on other aide of the walks So it joust as though we'd be asking for something for nothing. I know the City is conscious of wherein lies liability because they say a city employee cannot go onto private property - I think this logia is used to raticnalizo the doeiaien 1 141CROFILMED BY i JORM MICR+LAB CEDAR RAPIDS • DES MOINES a ■ 141LROFILMED BY JOR14 14ICROLAB CEDAR RAPIDS AND UES MUINL�, iJv,0 3 to require people to set garbage ourbside. But water motor readeras city polinemem, and firefighters by the mature of their work Tuve to enter onto private property is the performamee of their duties, Regarding what I personally might gals if I rot sidewalk replaced adjaoent to my small piece of property - not eves a full lot althougkt it is on a corner - 42OX1051 - I have learned to avoid the area - it is walking past other peopless properties I would benefit most from. Tho conditions have existed 12-14 years sines the need was ideatifiad by the city as there is no fellow -up or follow-through in their resememdations so I have dust resigned myself to live with its r r r r r r r► r r r r I would like to conclude this presentation lry expressing disappointment that the Committee on Community Needs phased out the Housing Rehabilitation Programs I expressed my thoughts am that subject is a letter of October 30th to tho Press -Citizen whish they nxeroie�d their editorial discretion net to publish -- but I would gladly share theno views with an,ono who is interested by supplying a ooiq of it as submitted. I AN earn there are others like myself who would have liked to have had the opportunity to take advantage of the program but warn for one reason or another hindered from being included. You surely knew that the fade have ■ way of setttng up guidelines that make the prsjests unworkable almost from the beginning, I really donft buy Iheharaaks• reasom "you practically have to force it on peoples" for ending the program. " Respectfully submitteds Ws. Irene E. Marphy VERBAL ORDERS "DON'T IGO" WRITE IT 141CROFILMED BY JORM MICR+L AB CEDAR RAPIDS • DFS MOINES R ➢ i. k 1 _ 6 1 r i j. 141LROFILMED BY JOR14 14ICROLAB CEDAR RAPIDS AND UES MUINL�, iJv,0 3 to require people to set garbage ourbside. But water motor readeras city polinemem, and firefighters by the mature of their work Tuve to enter onto private property is the performamee of their duties, Regarding what I personally might gals if I rot sidewalk replaced adjaoent to my small piece of property - not eves a full lot althougkt it is on a corner - 42OX1051 - I have learned to avoid the area - it is walking past other peopless properties I would benefit most from. Tho conditions have existed 12-14 years sines the need was ideatifiad by the city as there is no fellow -up or follow-through in their resememdations so I have dust resigned myself to live with its r r r r r r r► r r r r I would like to conclude this presentation lry expressing disappointment that the Committee on Community Needs phased out the Housing Rehabilitation Programs I expressed my thoughts am that subject is a letter of October 30th to tho Press -Citizen whish they nxeroie�d their editorial discretion net to publish -- but I would gladly share theno views with an,ono who is interested by supplying a ooiq of it as submitted. I AN earn there are others like myself who would have liked to have had the opportunity to take advantage of the program but warn for one reason or another hindered from being included. You surely knew that the fade have ■ way of setttng up guidelines that make the prsjests unworkable almost from the beginning, I really donft buy Iheharaaks• reasom "you practically have to force it on peoples" for ending the program. " Respectfully submitteds Ws. Irene E. Marphy VERBAL ORDERS "DON'T IGO" WRITE IT 141CROFILMED BY JORM MICR+L AB CEDAR RAPIDS • DFS MOINES R ➢ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES HUINL>, iuri;, ( r - - YARKJMI CURBING - _ - - PARKINGCURBR11 NDIWhito space - city property solid hluo6 ]ok lines . sidewalks I iT Shaded area _ taxpayers' property STRENT otted.lira..,�4!_iaslda_sidvx3ll�.Lh•.t to I ffU ALL.F Y u I r , I Pomp mr?..DnA r) r STR?,JT p I iI Iq 9 t.,.rl. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • Dr.S MOINES PAFKniG�CUltHI2i6 , srlla, r . 1 / I ---•-� ^nitia';U�CUitt3 Gfr � rh � A I S t.,.rl. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • Dr.S MOINES PAFKniG�CUltHI2i6 , srlla, r . / I ---•-� ^nitia';U�CUitt3 Gfr � I t.,.rl. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • Dr.S MOINES 1.11CROPILI4ED BY JOR14 MICROLAB • CEDAR RAPIDS AND DES HUINL�,, iva;, �nM,F r , .. :I , ...ter.-. ..... •.n r i... ....... _,........ _.. _.. ._......-...... .. _. ... I 141CROFILIdEO BY 1 JORM MICR#LAB CEDAR RAPIDS DES MOINES - porkin�/ arRMIr ki 141CROFILMED BY JORM MICROLAB I i CEDAR RAPIDS AND DES MUINLZ,, ;uwn CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST. • IOWA CITY IOWA 52240 - (319) 354.180 December 1, 1978 Irene Murphy 304 Ronald Street Iowa City, Iowa 52240 Dear Ms. Murphy: The City was asked to look at the sidewalk adjacent to 304 Ronalds i Street to determine if the sidewalk needed repair. The only severely deteriorated section of sidewalk is that portion I that runs straight out from the front door of the house out to the curb line. All sidewalk adjacent to a home is the responsibility of the property owner. In this case, this section of sidewalk is not ! used by the general public, therefore, we will not have to issue an order to you to have it repaired. If you have any questions concerning this, please contact me. J. Plastino of Public Works RJP/jP ce:al Berlin n / 4 U �l MICROFILMED BY DORM MICFzt+LAB CEDAR RAPIDS DES MOINES I) 1 i i 3 I l I i CEDAR RAPIDS AND DES MUINLZ,, ;uwn CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST. • IOWA CITY IOWA 52240 - (319) 354.180 December 1, 1978 Irene Murphy 304 Ronald Street Iowa City, Iowa 52240 Dear Ms. Murphy: The City was asked to look at the sidewalk adjacent to 304 Ronalds i Street to determine if the sidewalk needed repair. The only severely deteriorated section of sidewalk is that portion I that runs straight out from the front door of the house out to the curb line. All sidewalk adjacent to a home is the responsibility of the property owner. In this case, this section of sidewalk is not ! used by the general public, therefore, we will not have to issue an order to you to have it repaired. If you have any questions concerning this, please contact me. J. Plastino of Public Works RJP/jP ce:al Berlin n / 4 U �l MICROFILMED BY DORM MICFzt+LAB CEDAR RAPIDS DES MOINES I) 1 CEDAR RAPIDS • DES MOINES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES 14O11'I1L5, iuv+n YY ''. December 22, 1978 i Mrs. Irene Murphy t 304 Ronald Street Iowa City, Iowa 52240 i Dear Mrs. Murphy: IThank you for your letter to the City Council regarding sidewalk maintenance and housing rehabilitation. Last Tuesday the Council allocated j 1 Community Development Block Grant funding to Neighborhood Site Improvement and Housing Rehabilitation programs. Implementation of the sidewalk repair program in the northside neighborhood is scheduled to begin this spring. We appreciate your concerns as well as the time and effort you were willing to spend in order to provide us with your input. Fortunately, cities are able to rely upon federal funding to address some of the problems you spoke of. Y I Sincerely yours, Neal G. Berlin City Manager bj5/3 1 � a � if h MICROFILMED BY - i S JORM .MICR+LAE3 , CEDAR RAPIDS • DES MOINES I MICROFILMED BY JORM MICROLAB I CEDAR RAPIDS AND DES MUINE�, 16vih MINUTES OF STAFF MEETING October 11, 1978 Departmental referrals from the informal and formal Council meetings of October 9 and 10 were distributed to the staff (copy attached). Items for the agenda for October 17 meeting include: Public hearing on use of revenue from hotel/motel tax Award bid for service building Resolution and offer to buy Solnar property Thermography Equipment The Finance Director distributed budget forms B-1 (goals and objectives) and B-2.(narrative). The department heads were requested to keep the narrative to one page. The ICMA film, "Goals and Objectives," was shown to the staff. 141CROFIL14ED BY DCjRM MICR+LAB CEDAR RAPIDS - DES MOINES 4 It 1 4�FILI•IED BY ,} iJORM MICR+LAB CFDAR RAPIDS • DES MOINES )TATW cil regarding ters. Council via informal bly on 10-30- ,4z es, such as h to Myrtle. Street is Grove Street new recom- 3tion of (—�, r unc calendar a come from s amount :oAirport is position Ind. th map of !rence Room t•1ICROF1LMED BY JORM MICROLAB MINUTES STAFF MEETING OCTOBER 1B, 1978 CEDAR RAPIDS AND UES 1.1018.,, Ueol The City Manager advised that the former Human Relations Director had completed a draft of the personnel rules and regulations and had re- ceived comments from department and division heads. Someone should now assume the responsibility to complete the job•The the jobit 1Manager asked for volunteers and if none are forthcoming, signed. The December floating holiday was discussed. Since the Christmas holi- day is on Monday, it was determined that the floating holiday would not be designated. The department heads were asked to inform their employees that this extra holiday may be taken anytime between Christ- mas and New Year or as arranged with their supervisor. The City Manager announced that quarterly reports are due beginning in October. The department heads are to check the budget manual for format and information and to let the Assistant City Manager know (1) when the report can be presented and (2) how much time it will take. It is not necessary to use the format as shown in the budget manual. The report should emphasize goals and objectives and any particular problems in the ouncil .department. Also major itten by theJects Directord of Planning to be wand ed fProgram or the CDevelopment eiseaogood rt rexample. A decision has not been made regarding the elimination of the monthly reports. The Director of Public Works advised that the subject of vehicle maintenance should be discussed with the Council. The City Manager asked him to Thethis Managerl'sject for Secretaryiwasssion at requestedht dfurnishntal weekly meeting.g. e a copy of the material sent to the City Council about the vehicle Pool. The Assistant City Manager discussed the personnel work sheets with City staff. Requests for additional personnel are tobeappved by also y Manager. The issue of reclassification of any particular addressed. The staff was asked to talk with the Personnel Specialist before Friday. The following Monday is the deadline for the personneto l ne sheets. ositions. tAnyarequests submitted later to u staff is laterthanfany Octbert20tare reclassifyy pp not being considered. The Director of Housing and Inspection Services noted that he needs some flexibility since he doesn't know what C.D.B.G. funding will be. He was advised to notify Melvin Jones if he could not meet the schedule. The City Managua advised those who hadlevsubmitted requests for additional personnel to p those The subject of pedestrian safety was briefly discussed. The staff was asked for mpedestrians. Mike Kucharzakal with rists notedwho thatake oneacitythe hadraght- safety from p the Police Department. safety program for preschoolers run by The ICMA film, "The Learning Game," was shown to the staff. {' MICROFILMED BY DORM MICR#LAB i CEDAP RAPIDS • DES MOINES y 2229 I 1 ,f i t•1ICROF1LMED BY JORM MICROLAB MINUTES STAFF MEETING OCTOBER 1B, 1978 CEDAR RAPIDS AND UES 1.1018.,, Ueol The City Manager advised that the former Human Relations Director had completed a draft of the personnel rules and regulations and had re- ceived comments from department and division heads. Someone should now assume the responsibility to complete the job•The the jobit 1Manager asked for volunteers and if none are forthcoming, signed. The December floating holiday was discussed. Since the Christmas holi- day is on Monday, it was determined that the floating holiday would not be designated. The department heads were asked to inform their employees that this extra holiday may be taken anytime between Christ- mas and New Year or as arranged with their supervisor. The City Manager announced that quarterly reports are due beginning in October. The department heads are to check the budget manual for format and information and to let the Assistant City Manager know (1) when the report can be presented and (2) how much time it will take. It is not necessary to use the format as shown in the budget manual. The report should emphasize goals and objectives and any particular problems in the ouncil .department. Also major itten by theJects Directord of Planning to be wand ed fProgram or the CDevelopment eiseaogood rt rexample. A decision has not been made regarding the elimination of the monthly reports. The Director of Public Works advised that the subject of vehicle maintenance should be discussed with the Council. The City Manager asked him to Thethis Managerl'sject for Secretaryiwasssion at requestedht dfurnishntal weekly meeting.g. e a copy of the material sent to the City Council about the vehicle Pool. The Assistant City Manager discussed the personnel work sheets with City staff. Requests for additional personnel are tobeappved by also y Manager. The issue of reclassification of any particular addressed. The staff was asked to talk with the Personnel Specialist before Friday. The following Monday is the deadline for the personneto l ne sheets. ositions. tAnyarequests submitted later to u staff is laterthanfany Octbert20tare reclassifyy pp not being considered. The Director of Housing and Inspection Services noted that he needs some flexibility since he doesn't know what C.D.B.G. funding will be. He was advised to notify Melvin Jones if he could not meet the schedule. The City Managua advised those who hadlevsubmitted requests for additional personnel to p those The subject of pedestrian safety was briefly discussed. The staff was asked for mpedestrians. Mike Kucharzakal with rists notedwho thatake oneacitythe hadraght- safety from p the Police Department. safety program for preschoolers run by The ICMA film, "The Learning Game," was shown to the staff. {' MICROFILMED BY DORM MICR#LAB i CEDAP RAPIDS • DES MOINES y 2229 I 1t JU if -1 4111,:(UL nu johnson county regional planning commission ..= : Isobel Turner cro-lcasw, • -221/2 south dubuque street. Iowa city. iowo 52240 (319)351-8556 Emil L. Brandt E-�,W NKr 11/15/78 MINUTES Justice Subcommittee/Youth-Serving Agencies Monday, October 23, 1978 7:30 P.M. St. Paul Lutheran Chapel 404 East Jefferson - Iowa City, Iowa 52240 PRESENT: Rex Honey (Chair), Mardi Cooper, Carol Spaziani Justice STibcommittee), Pat Meyer (Crisis Center) yssey;, Tim,Den) Henderson (Youth 'Homes); Jim Swaim (United Action for'Youth), Jan Souter (Juvenile Diversion Program),Faith Knowler (Youth Homes Board), Rhoda Harvey (Mental Health Center), Margie Scrantom (MECCA), Mary VaTighan (Red Cross), Dawn Judisch (Mayor's Youth) STAFF::. Pam.Ramser , Rex Honey.called•the meeting to order. He reviewed the background of the subcommittee's work and previous re iousydateouth on ;serving'agency meetings„ bringing, arenting,, accomplishments in the areas of"informroduct which has. employment and recreation. The only ,p resulted thus fa has been the.".Information Please"directory for, youth.' He noted that the possibility 0) se ,for,,, youth. the next.school.y,ear (1979-80) deems good and that Supt. Cronin and the Iowa City School Board wvices.eased that Shit. format, for presenting information on serwithvices. Parent work which,has Education: Carol Spaziani reviewadenteeducation.' This een; one in..t a area of_patenting,and p naturi work:•.was''generally of an exploratorinformationtonmresources determine siritegies.for providing,ff' ulties to parents. for assistance with problemsanddi is The group which was involved with this area has not been active for some time: Ms.'Spaziani said that Betty Bunge, Coordinator of Community Coordinated Child Care (Ws) had surveyed child care centers to find out whether they would be willing to be involved in s setting up informational meetings for parentsp whether tr theyhey feel there is a need for such meetings, and pfeel arents would attend. The results showed that: 21 centers feel such a resource is needed; 14 feel that parents would attend; and 16 would be willing to sponsor meetings. 2 �L w DORM MICROLn9 iii )OW1 1411. U�{ D .... ... .. 2 Because the group which had been working on parenting has essentially disbanded, and there does not seem to be anyone to coordinate meetings at this time, Ms. Spaziani suggested developing a brief one-page brochure for parents, to be distributed to churches, day care centers, and parent groups. This brochure would describe services available to parents through such agencies as Johnson County Extension Service, the • Mental Health Center, and the Red Cross. Ms. Ramsey said that the Regional Planning Commission should.be able to do the typing, reproduction and mailing of the brochure if Ms. Spaziani would draw the information together. Several other groups which are involved in developing projects for parents were discussed. Ms. Spaziani mentioned that Jean Hood (Johnson County, Extension) is interested in developing projects such as a "parent's corner" for display in thelibrary or other public places.The'Mental.Health-Center is planning a,parent!s "survival",;group. -A problem in developing parents' active interest -in meetings is that parents usually;come:together to discuss concerns only after a problem situation has occurred. Future. Meetings Mr. Honey said that, since the number of people attendingrecent' meetings'of -this group has been quite small, it might be.helpful to schedule meetings less often, perhaps on a quarterly basis. `It was also felt that having meetings be somewhat-oriented.,to a definite topic would assure greater success. blembers agreed to plan on an agenda for these meetings which would allow some time for intensive discussion of a specific topic as well as sometime for general discussion of common problems and concerns. A more definite focus should be placed on translating needs into active solutions. It was suggested that agencies be given greater encouragement to use the subcommittee's recommendations in developing'programs and`'demonstrating the need for.them.to funding sources.: More specific attempts might also be made through•,these meetings to make agencies aware of available funding at the state and federal levels. Ms. Knowler'suggested that members.,of.agency boards of directors be contacted and invited to participate in these meetings. This might be done either by contacting board presidents or be asking staff to inform them at board meetings. Ms. Ramsey agreed to do this for future meetings. JoRM MICROLAB ll - 3 - Truancy Several concerns were addressed regarding truancy problems in the area. The newly instituted system, in which the City Juvenile Officer acts as the truant officer was discussed Ms. Cooper noted the low success rate with truancy cases, say ing that 'it'has been shown to have the lowest success rate of all referred problems in the area of justice. Parents often feel incapable of dealing with the problem themselves. It was noted that the new juvenile justice law is vague regardingtruancy, and that group members would have to get more information from Dan Bray,, Assistant County Attorney, on this. Concern was also expressed regarding severe measures taken in cases of 'repeated truancy. It was agreed that Mr. Bray and; Officer Frank Burns,, Iowa city Police Dept., should be invited to a Justice -Subcommittee meeting in January to provide r iinformation2on the issue of truancy. Recreation Several concerns were expressed about the lack of adequate recreational opportunities for,youth. --Many of. the .downtown bars'are'not enforcing the age restrictions for drinking. There aW no'establishments which provide opportunities for those: under ,18 to_gather to dance, get together, or just "hang out" on a regular basis.' Kids un3er 18'go to `bars and his has been made sometimes 'indulge,in drinking,(1),because t to appear attractive to them through media,'parents''habits, ` etc:; and'(2)"because they have no other places to go.. It'was felt that ?attempts to provide activities ontschooi grounds'might'be unsuccessful due to the kids',view'of's6hool as thoritary" situation. Members of the'group felt, as an an !'authat school facilities might be used to help provide alternative ,recreational.opportunities,;with,an, arrangement for supervision to 'rely on 'a combination of adults and kids on either a volunteer or paid basis. This would be dependent on .the`availabil Ay of school gyms or other areas for such activities and on the willingness of school .:authorities ."-Some arrangement for liability would have, to be.worked_out. It was agreed to discuss recreation alternatives further at the next meeting of this ',group. The meeting will be advertised, with counselors,' school district administration.personnel, and high school vice -principals being invited,to attend as well. The next meeting was tentatively scheduled for Monday, Dec- ember 4th at 7:30 P.M. Future meetings will be scheduled in March, June, and September of 1979. DORM MICROLAB I. L( jURN i'tiL,<ULHu johnson county regional planning commission :.® Isobel Turner c",w= •1• 221/2 south dubuque street, iowo city, Iowa 52240 (319) 351.8556 Emil L. Brandt 11/15/78 MINUTES . Justice Subcommittee Monday,,:october'16, 1978 7:00 P.M::: .. 'r First Christian Church Lounge- :Iowa`City, IA,52240 - PRESENT. �;-:Rex Honey. (Chair), Carol .spaziani, Mardi Cooper, Jan Souter ABSENT '.Doris Bridgeman,�Nicholas Karagan; Ethan `Fox,'Gretchen,Grimm, ."Andy.;Burton,,.Andy Anderson,-Rodger.Darnell, Michael Rose STAFF �. Pam Ramser . Youth -Serving Agencies %•,Rex, Honey, called ,the, meeting to order. ms Plans for.the youth-serving'.agenciee meeting ,to be held on October 23, were discussed. The following agenda ite <were'agreed upon for .that meeting: 1) Proposal to hold regular meetings on a quarterly basis: 2) Discussion of past recommendations, to include recent publications of "Information Please" directory for youth, parenting, employment,.and recreation. 3) Identification of other crucial areas of unmet needs. 4) Identification of areas of unmet need to address at future meetings. 5) other areas.of concern, such as recruiting youth to serve on boards of directors of youth agencies. It was agreed Ithat any groups which might be formed to address identified needs would be asked to organize meetings themselves. ';Ms.*Ramser agreed to have the staff provide press releases on .the meeting to the Press -Citizen "and local radio' stations, inviting all interested persons to attend. -A-95 Reviews Three A-95 reviews were discussed: 1) Eastern Iowa Area Crime Commission (EIACC) 1979 Area Planning 2).EIACC Juvenile Justice Area Planning 2230 511ORN ILrICJ 131 DORM MICROLAB . _i,JI .L',; a by JU41 111CRULAD 2. 3) Iowa Wilderness Experience The subcommittee had no questions or comments on 1) and 2) above, noting :that they had no problems with accepting either. Ms. Ramser noted that there was some concern with the•high percentage increase -in the amount of funds being requested from local contributors. Mr. Honey noted that he felt.the staff could pursue this concern further, but that the subcommittee's r task was to evaluate the programs ger se. Regarding 3), Iowa Wilderness Experience, subcommittee members were concerned. about the; high level of funding asked for this program, particularly in, regard to,the planner's salary and to the small number of clients (20-25 per year) which would be served. There was question as to the justification of need ford ';a high -salaried director" to plan for the program, although it -was felt; that such a person.might;:very.well be neededto direct the program „afte',the planning stage. :It was felt that'.a fully credentialed medical ' specialist'might,serve as a'. consultant to aplanner on a more cost-effective -,basis':•The'.,subcommittee felt that,'in general, there`is a need, for I such a program but. that existing agencies might combine efforts to'provide such ex- periencesos an occasional, rather than permanent, basis. Ms. ,Ramser.was .-as ked to forward these comments to the RPC for consideration in their dis- :cussion of; the proposal. Discussion-of.Recommendations ry e_ . Due . to the low turnout for this meeting, it was decided to defer this item for` - discussion at,.the,next.subcommittee meeting. This will be held on Monday, November 20 at 7:30 p.m. , 4110011 L1111) It JORM MICR40LA13 . - P, I, .V , • '4o:'II - 111CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MDINL:,, iu— city of Iowa C%ty MEMORANDUM DATE: December 1, 1978 TO: City Council FROM: City Manager RE: Material in Friday's Packet Memoranda from the City Manager: a. The Council of Elders Meeting of November 16, 1978 3 b. Housing Rehabilitation Advisory Committee R 2 3 2 Copy of letter from the City Manager to IDOT regarding Freeway 518. ';L3 3 Memorandum from the Assistant City Manager regarding hotel/motel taxreferendum. Memorandum from the Assistant City Attorney regarding hotel/motel tax.. 2 R3S Memorandum from the Assistant City Attorney regarding Westinghouse Sewer Lagoon. Memorandum from the Director of Planning and Program Development regarding preparation of the Small Cities Grant Application. R a3 7 Copy of letter sent to residents in the Armory area regarding federal funds for improving neighborhoods. 2 -a 3$ Y Memoranda from the Director of Public Works: a.' First quarter Report - Management by Objectives ;k. 2. 40 b. News release for snow season c. -Completion date.for transit garage ventilation. g 7.'A I d. Pilot recycling project (aluminum and steel cans) �.�z y '�. Management by Objectives for the Department of Housing and Ins3y 3 n Services. • Memorandum from the Director of Housing and Inspection Services regarding A :1 4 9 rehabilitation program changes. Memorandum from the Police Chief regarding the adult crossing guard program ;t V 4 S Letter from Paul D. Speer & Associates, Inc. regarding parking facilities revenue bonds. 2 -z`1 6 Letter from Mr. Leo Brachtenbach regarding the policy on open leaf burning. ;L.24 7 Minutes of staff meetings of October 25, November 1, November 8, and November 115 October monthly report for the Department of Public Works. ;t- Q 4 9 Y MICROFILMED BY I DORM MICR+LAB i CEDAR RAPIDS • DES MOVIES i i j �. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MUINL.�, Turn ^'City of Iowa City ME DATE: November 30, 1978 TO: City Council FROM: City Manager RE: The Council of Elders Meeting of November 16, 1978 Attached are the Council of Elders minutes from the meeting of November 16. In this meeting we discussed the direction that the Council of Elders will be moving in the months immediately ahead and the staff's concept of the Senior Center Commission. These minutes are sent to the City Council to be sure that we are moving in the right direction in these matters. I would be pleased to discuss this with you. Y~ 7? 111CROFILMEm BY I DORM MIC R+LAB i 1 CEDAR RAPIDS DES MOINES z;231 It flICROFILMED BY JORM MICROLAB MINUTES COUNCIL OF ELDERS NOVEMBER 16, 1978 -- 2:30 P.M. CITY MANAGER'S CONFERENCE ROOM CEDAR RAPIDS AND DES MUINEJ, iUvii, MEMBERS PRESENT: Moore, Kuhn, Schaefer, Strong, Kincade, Cain, Carlton, Pollock MEMBERS ABSENT: Harms, Lane, Logan, Muir, Poynter, Thomson, West STAFF PRESENT: Vann, Berlin, Meisel, Conklin GUESTS: Kay Cain, Lisa Walz, Kathryn O'Brien, Marilyn Levin, Tabor Ray, Doris Bridgeman, Lori Dass, A. C. Forwald, Mary Rock, Rachel Dennis, Rick Ramirez, Gladys Scott SUMMARY OF DISCUSSION: The Council of Elders (CoE) meeting was brought to order by Chairperson Cora Pollock. Neal Berlin was present to answer questions concerning the Senior Center. Q. Will CoE be involved in setting up the Senior Center Commission? A. As soon as staff has drafted material regarding the Commission (number of members, selection process and role), CoE will review the draft. However, other Commissions or organizations may also contribute their suggestions. The CoE will be very much involved in bringing about the Commission/Board. Q. When established Will the Commission receive suggestions from the CoE as an advisory group? A. The Commission is to be the policy group. CoE is currently an advisory group. The decision of responsibility and roles of the two groups must be worked out in the near future in the development of the proposal for the Commission. Q. What is such a Commission's responsibility? A. Based upon preliminary discussions it is thought that the Commission/Board will recommend policy. Again, suggestions from the CoE will be helpful. Q. What funds are available for remodelling the old Post office and maintaining it? A. $225,000 of HUD Community Development Block Grant funds were budgeted for the land and the building. An additional million dollars of CDBG funds has been budgeted for renovations. $91,000 of HEW Title V funds are available for furniture and equipment. Operation and maintenance costs will be paid from a variety of sources including the City General Fund and possibly other grants. Rent from agencies has been discussed, but at this time, this does not appear to be a viable alternative. The City generally does not plan to provide ser- vices, but will provide a facility in which other agencies will provide ser- vices. The City does not wish to interfer with individual agencies' programs. The City will monitor programs as to need and quality. Q. 110 long before the grant for furniture and equipment mill be available? A. The Title V grants that have been received totaling approximately $91,000, must he encumbered by the end of March 1979. At this time, that time constaint Is not expected to be a problem. mmorILMED BY DORM MICR+LAB CEDAR P.APIDS • DES MOINES III f 1 i i i . I i a flICROFILMED BY JORM MICROLAB MINUTES COUNCIL OF ELDERS NOVEMBER 16, 1978 -- 2:30 P.M. CITY MANAGER'S CONFERENCE ROOM CEDAR RAPIDS AND DES MUINEJ, iUvii, MEMBERS PRESENT: Moore, Kuhn, Schaefer, Strong, Kincade, Cain, Carlton, Pollock MEMBERS ABSENT: Harms, Lane, Logan, Muir, Poynter, Thomson, West STAFF PRESENT: Vann, Berlin, Meisel, Conklin GUESTS: Kay Cain, Lisa Walz, Kathryn O'Brien, Marilyn Levin, Tabor Ray, Doris Bridgeman, Lori Dass, A. C. Forwald, Mary Rock, Rachel Dennis, Rick Ramirez, Gladys Scott SUMMARY OF DISCUSSION: The Council of Elders (CoE) meeting was brought to order by Chairperson Cora Pollock. Neal Berlin was present to answer questions concerning the Senior Center. Q. Will CoE be involved in setting up the Senior Center Commission? A. As soon as staff has drafted material regarding the Commission (number of members, selection process and role), CoE will review the draft. However, other Commissions or organizations may also contribute their suggestions. The CoE will be very much involved in bringing about the Commission/Board. Q. When established Will the Commission receive suggestions from the CoE as an advisory group? A. The Commission is to be the policy group. CoE is currently an advisory group. The decision of responsibility and roles of the two groups must be worked out in the near future in the development of the proposal for the Commission. Q. What is such a Commission's responsibility? A. Based upon preliminary discussions it is thought that the Commission/Board will recommend policy. Again, suggestions from the CoE will be helpful. Q. What funds are available for remodelling the old Post office and maintaining it? A. $225,000 of HUD Community Development Block Grant funds were budgeted for the land and the building. An additional million dollars of CDBG funds has been budgeted for renovations. $91,000 of HEW Title V funds are available for furniture and equipment. Operation and maintenance costs will be paid from a variety of sources including the City General Fund and possibly other grants. Rent from agencies has been discussed, but at this time, this does not appear to be a viable alternative. The City generally does not plan to provide ser- vices, but will provide a facility in which other agencies will provide ser- vices. The City does not wish to interfer with individual agencies' programs. The City will monitor programs as to need and quality. Q. 110 long before the grant for furniture and equipment mill be available? A. The Title V grants that have been received totaling approximately $91,000, must he encumbered by the end of March 1979. At this time, that time constaint Is not expected to be a problem. mmorILMED BY DORM MICR+LAB CEDAR P.APIDS • DES MOINES III f i I i A I'. j 141CROFILMED BY JORM 141CROLAB MINUTES COUNCIL OF ELDERS NOVEMBER 16, 1978 -- 2:30 P.M. PAGE 2 CEDAR RAPIUS AND DES NUINL;, iuen Q, it, these a timetable for funding? term funding A. The City is currently drafting the Senior Center budget. Long is a primary concern. When the budget is drafted, COE will be asked i f they feel anything has been left out. When enca budget drsaidIft 1CoErsubcommittees are will contact the County and other ag act on the budget. creating program proposals which will have an imp Q. Doesall remodelling for the building need to be completed before usage? robabl es. Extensive heating, A. It is not known at this point for sure, but p Y Y required. This work would have to be comp leted plumbing, and electrical work is before the building could be used. Q. Who determines initial programs to be set up at the Senior Center? and program decisions after conflicts between the A. The Commission/Board will make overall policy P Council will reviewing COE recommendations. If there are any various groups (Commission/Board, COE, es agenciese participants, will be make the final decision. The COE, representing the participants, involved in programming. Q. Who determines apace allocation? ace allocation. A Senior A. The Senior Center Commission/Board will determine space Center division will be created within the Parks and dRecreatidivion on Department A Senior Center Coordinator/Director will a appointed Department responsible for the Senior Center. While other Parks and Recreation Dep divisions will work with the Parks and Recreation Commission, the Senior Center anizational will work with the Senior Center Commission/Board. City Council has the authority to make the final decisions on space allocation, and org structure. Q. What is delaying the preparation of the floor plana for the Senior Center? A. The BcumenicaIHousing Corporation plans to build an adjacent housing complex and is having problems obtaining air rights over the Knights of Colapprove ro ect proposal. Since the Senior Center and the housing are being HUD requires that the air right issue be resolved before they will approval the p j P P finalized until HUD app planned jointly, the floor plans are not being that the issue will be for the housing project is received. It app resolved shortly. Q. Who will be involved in the final approval of the floor plana? A. 'I'hc Col. and the staff will review the floor plans and submit recommendations. rhe City Council will make the final decision. Q. Who provides the architects with the facts? A. Information transmitted to the architects is compiled from the Building Inspectors, other City staff, the service providers, COE, Ecumenical Housing r —"--- Y- MicROEILMED BY iJ JORM MICR+LAB I 1 CEDAR RAPIDS • DES MOINES N f41CROFILMED BY JORM MICROLAB MINUTES COUNCIL OF ELDERS NOVEMBER 16, 1978 -- 2:30 P.M. PAGE 3 CEDAR RAPIDS AND DES NUINL,, 16v,: r ti and Ebenezer Consultants. We do not expect that all suggestions will be able to be included in the Senior Center, because of limited space and funds. Q. Where are the results of the Ebenezer survey? What do they say, can they be used? A. A copy of the Ebenezer research reports are available in the Planning Depart- ment. Since volumes of the material were compiled, duplicates are not planned, however, anyone is welcome to look through it in the Planning Department. Ebenezer compiled information about exsiting agencies and needed programs. Corrections or additions by COE agencies to update the space requirements projections would be useful. Q. Who will evaluate and implement programs? A. The Commission/Board will be responsible for evaluation. In general, the City does not want to be in the position of providing services. However, there will be exceptions, for example, the Center activities will be coor- dinated with existing City services, such as the Library, and the Recreation Center. If the agencies can provide services, then the City does not want to get involved. Q. How soon can the implementation get underway? A. The preliminary floor plans should be completed within the next 304S days At that time a day will be set aside for service providers, the CoE, and other interested persons to examine the architect's plans. Furniture will be selected by March. Construction should be underway by this spring. Q. Has a mezzanine level been considered? A. The architects have considered adding another floor between the current first 'floor and second floor, however, it would be very costly. Vann said the Historical Preservation officials will want the skylight to remain. Q. Please list the activities that the CoE can assist with? A. The staff will compile a complete list, but included will be the review of the job description of the Director; floor plans of the building; membership solec- tion and role of the Commission/Board; furniture and equipment selection; the Centers operating budget and program recommendations. Berlin said that since many of these activities will occur soon, the next couple of months should be very active for the CoE. There being no further business, the meeting was adjourned. G�"t,• 1 Julio Conklin r.. Clerk Typist Y• ��Y" 141CROFILMED BY 1 .� JORM MICROLAB CEDAR RAPIDS DES MOINES ■ I I i J 1 i I i f41CROFILMED BY JORM MICROLAB MINUTES COUNCIL OF ELDERS NOVEMBER 16, 1978 -- 2:30 P.M. PAGE 3 CEDAR RAPIDS AND DES NUINL,, 16v,: r ti and Ebenezer Consultants. We do not expect that all suggestions will be able to be included in the Senior Center, because of limited space and funds. Q. Where are the results of the Ebenezer survey? What do they say, can they be used? A. A copy of the Ebenezer research reports are available in the Planning Depart- ment. Since volumes of the material were compiled, duplicates are not planned, however, anyone is welcome to look through it in the Planning Department. Ebenezer compiled information about exsiting agencies and needed programs. Corrections or additions by COE agencies to update the space requirements projections would be useful. Q. Who will evaluate and implement programs? A. The Commission/Board will be responsible for evaluation. In general, the City does not want to be in the position of providing services. However, there will be exceptions, for example, the Center activities will be coor- dinated with existing City services, such as the Library, and the Recreation Center. If the agencies can provide services, then the City does not want to get involved. Q. How soon can the implementation get underway? A. The preliminary floor plans should be completed within the next 304S days At that time a day will be set aside for service providers, the CoE, and other interested persons to examine the architect's plans. Furniture will be selected by March. Construction should be underway by this spring. Q. Has a mezzanine level been considered? A. The architects have considered adding another floor between the current first 'floor and second floor, however, it would be very costly. Vann said the Historical Preservation officials will want the skylight to remain. Q. Please list the activities that the CoE can assist with? A. The staff will compile a complete list, but included will be the review of the job description of the Director; floor plans of the building; membership solec- tion and role of the Commission/Board; furniture and equipment selection; the Centers operating budget and program recommendations. Berlin said that since many of these activities will occur soon, the next couple of months should be very active for the CoE. There being no further business, the meeting was adjourned. G�"t,• 1 Julio Conklin r.. Clerk Typist Y• ��Y" 141CROFILMED BY 1 .� JORM MICROLAB CEDAR RAPIDS DES MOINES ■ f�ICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MDINL), Iuv", City of Iowa Cif"'; MEMORANDUM Date: November 22, 1978 To: City Council From: City Manag# v' Re: Housing Rehabilitation Advisory Committee Some weeks ago a question arose concerning the status of the Housing Rehabilitation Advisory Committee. The members of that Committee were Clemons Erdahl, Elmer Severs, Sue Sheets, Bob Hibbs, Bob Conley, Dave Hintze, Harry Baum, Susan Futrell and a student who appeared on one. occasion. As a number of these members are no longer involved in City affairs and others have left the City, the City Council may wish to consider other appointments if the•Committeee is going to be rein- stituted. However in recent months the Housing Commission has become much more active and the Housing Commission would appreciate the opportunity to serve in this capacity and assume responsibility for the functions previously performed by the Housing Rehabilitation Advisory Committee. I believe that efforts in this direction would be much stronger under the auspices of the Housing Commission. cc: Mike Kucharzak Jerald W. Smithey jml/9 7 IdICRO(ILMEO BY 1 JORM MICR4LAB CEDAR RAPIDS • DES MOINES 2232 i ff� 'l i P f�ICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MDINL), Iuv", City of Iowa Cif"'; MEMORANDUM Date: November 22, 1978 To: City Council From: City Manag# v' Re: Housing Rehabilitation Advisory Committee Some weeks ago a question arose concerning the status of the Housing Rehabilitation Advisory Committee. The members of that Committee were Clemons Erdahl, Elmer Severs, Sue Sheets, Bob Hibbs, Bob Conley, Dave Hintze, Harry Baum, Susan Futrell and a student who appeared on one. occasion. As a number of these members are no longer involved in City affairs and others have left the City, the City Council may wish to consider other appointments if the•Committeee is going to be rein- stituted. However in recent months the Housing Commission has become much more active and the Housing Commission would appreciate the opportunity to serve in this capacity and assume responsibility for the functions previously performed by the Housing Rehabilitation Advisory Committee. I believe that efforts in this direction would be much stronger under the auspices of the Housing Commission. cc: Mike Kucharzak Jerald W. Smithey jml/9 7 IdICRO(ILMEO BY 1 JORM MICR4LAB CEDAR RAPIDS • DES MOINES 2232 F IM!CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND 'DES MUINL:,, iUY111 r. ,.- November 29, 1978 i I Mr. Raymond Kassel, Director Iowa Department of Transportation 800 Lincoln Way Ames, IA 50010 i Dear Mr. Kassel: i i We have appreciated the discussions with your staff and the i Commission in recent weeks. These discussions have been helpful in 1. focusing on the significant issues related to 518. { The City continues to receive inquiries from residents of the area, ? and I am sure these will continue in the future. Most of these 4 inquiries relate to surveying and land acquisition, particularly in the vicinity of the proposed 518-218 interchange. We would appreciate knowing what specific land has been acquired in the vicinity of Iowa City, and when right-of-way and center line surveying was completed. Also for the benefit of callers and the f City, we would appreciate knowing in advance when the Department of Transportation plans to undertake right-of-way and center line surveying. This information will foreclose the opportunity of significant rumors being generated in the community concerning the actions of the Department of Transportation. In addition, knowledge of land acquisition would, likewise, reduce rumors. The understanding of Councilors Neuhauser and Erdahl is that, although the City Council does not support the alternative currently being proposed by the Department of Transportation, your staff will be prepared to discuss a number of undecided issues during the planning of this alternative so that as many as possible of Iowa City's concerns can be resolved. One of the major issues that the City has discussed with you and the Commission is how far west the alternative can go between the fixed points of the alternate 2(EIS) interchange of 518-218 and the 380-80 interchange. We assume if we are to have meaningful discussions on these matters that land acquisition north of the proposed 218-518 interchange will not proceed before these discussions have been held. We also assume that the present alternative route being proposed by the DOT follows alternate 2(EIS) in such a manner that it avoids Indian Lookout and the large wooded area north of Indian Lookout which is believed to be one of the largest natural wildlife areas near the southern border of Iowa City. If our assumption is incorrect, we would appreciate being informed accordingly. 2233 MICWILMED BY ell JORM MICR+LAB , CEDAR RAPIDS - DES MOINES MICROFILMED BY JORM MICROLAB Mr. Raymond Ke i1 November 29, 1_.8 Page 2 CEDAR RAPIDS AND UES MOLNLJ, ;UWn It appears that the matter of greatest disagreement between 0OT and Iowa City is the proposed Melrose interchange. While the City appreciates the Commissions decision to postpone the opening of the interchange, we respectfully submit that the grading of the interchange is virtually equivalent to the opening of the interchange. With that amount of construction completed, the pressure to develop the surrounding area to co merciinterl use provesbe tremendous. If, as the City believes, unnecessary, since the Rock Island diagonal is the only real solution to the problems of the University Hospital and generally the west side campus, then any work undertaken on the Melrose interchange would be wasted. Perhaps a better solution would be the acquisition of the land for the interchange and the movement of borrow dirt without final grading. If, in fact, the City of Iowa City and DOT can reach an agreement on this matter, we would be talking about an agreement which would bind future City Councils and future DOT Commissions. So that the City °the itsstaff is able to beide iinformedn of ncurrent formation Cit to its citizens, Ytaff activities, and these matters be reviewed in a timely fashion with the City Council. We would appreciate having a member of your staff meet with a member of our staff at least monthly and telephone communications on a regular basis as required. In addition, for our files, we would appreciate receiving copies of the recent DOT Commission meetings at which the question of 518 was discussed and members of the City Council were present. We believe that regular communication and coordination with the City of Iowa City will provide opportunities for possibly resolving outstanding issues. Your cooperation in this matter will be greatly appreciated. Sincerely yours, Neal G. Berlin City Manager bcl/14 cc: City Council Richard Plastino Dennis Kraft HICROFILMED BY JORM MICR4�LAB •' CFDAR RAPIDS • DES MOINES :j ,n1 I a MICROFILMED BY JORM MICROLAB Mr. Raymond Ke i1 November 29, 1_.8 Page 2 CEDAR RAPIDS AND UES MOLNLJ, ;UWn It appears that the matter of greatest disagreement between 0OT and Iowa City is the proposed Melrose interchange. While the City appreciates the Commissions decision to postpone the opening of the interchange, we respectfully submit that the grading of the interchange is virtually equivalent to the opening of the interchange. With that amount of construction completed, the pressure to develop the surrounding area to co merciinterl use provesbe tremendous. If, as the City believes, unnecessary, since the Rock Island diagonal is the only real solution to the problems of the University Hospital and generally the west side campus, then any work undertaken on the Melrose interchange would be wasted. Perhaps a better solution would be the acquisition of the land for the interchange and the movement of borrow dirt without final grading. If, in fact, the City of Iowa City and DOT can reach an agreement on this matter, we would be talking about an agreement which would bind future City Councils and future DOT Commissions. So that the City °the itsstaff is able to beide iinformedn of ncurrent formation Cit to its citizens, Ytaff activities, and these matters be reviewed in a timely fashion with the City Council. We would appreciate having a member of your staff meet with a member of our staff at least monthly and telephone communications on a regular basis as required. In addition, for our files, we would appreciate receiving copies of the recent DOT Commission meetings at which the question of 518 was discussed and members of the City Council were present. We believe that regular communication and coordination with the City of Iowa City will provide opportunities for possibly resolving outstanding issues. Your cooperation in this matter will be greatly appreciated. Sincerely yours, Neal G. Berlin City Manager bcl/14 cc: City Council Richard Plastino Dennis Kraft HICROFILMED BY JORM MICR4�LAB •' CFDAR RAPIDS • DES MOINES :j ,n1 I L MICROFILMED BY JORM MICROLAB Mr. Raymond Ke i1 November 29, 1_.8 Page 2 CEDAR RAPIDS AND UES MOLNLJ, ;UWn It appears that the matter of greatest disagreement between 0OT and Iowa City is the proposed Melrose interchange. While the City appreciates the Commissions decision to postpone the opening of the interchange, we respectfully submit that the grading of the interchange is virtually equivalent to the opening of the interchange. With that amount of construction completed, the pressure to develop the surrounding area to co merciinterl use provesbe tremendous. If, as the City believes, unnecessary, since the Rock Island diagonal is the only real solution to the problems of the University Hospital and generally the west side campus, then any work undertaken on the Melrose interchange would be wasted. Perhaps a better solution would be the acquisition of the land for the interchange and the movement of borrow dirt without final grading. If, in fact, the City of Iowa City and DOT can reach an agreement on this matter, we would be talking about an agreement which would bind future City Councils and future DOT Commissions. So that the City °the itsstaff is able to beide iinformedn of ncurrent formation Cit to its citizens, Ytaff activities, and these matters be reviewed in a timely fashion with the City Council. We would appreciate having a member of your staff meet with a member of our staff at least monthly and telephone communications on a regular basis as required. In addition, for our files, we would appreciate receiving copies of the recent DOT Commission meetings at which the question of 518 was discussed and members of the City Council were present. We believe that regular communication and coordination with the City of Iowa City will provide opportunities for possibly resolving outstanding issues. Your cooperation in this matter will be greatly appreciated. Sincerely yours, Neal G. Berlin City Manager bcl/14 cc: City Council Richard Plastino Dennis Kraft HICROFILMED BY JORM MICR4�LAB •' CFDAR RAPIDS • DES MOINES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND LES HUINLJ, IU+.. City of Iowa Cl MEMORANIDNIUM Date: November 27, 1978 To: City Council From: Assistant City Manager �01 Re: Hotel/Motel Tax Referendum M I have obtained a copy of the numerical tabulation of the votes for all of Iowa City in the recent hotel/motel tax referendum, and have further converted these results into a series of percentages representing "yes" votes by precinct. Precincts one through six, eight, eleven, twenty and twenty-one would seem to encompass those areas wherein a relatively high concentration of University of Iowa students reside. In these ten precincts, the -range is from 19% to 45% voting "yes", with an average of 30%. In the remaining fifteen precincts, the range is from 31% to 45% voting "yes" with an average of 38%. The 8% differential is marginally significant on its face. However, this rather simple analysis is statistically unsophisticated. Several questions arise which preclude making any sound implications from such fragmentary data. For example: What proportion of Daily Iowan readers do these ten precincts represent? How many University affiliated residents actually voted in these precincts and to what degree were they influenced by the advertisement in question? What other reasons might have acted to influence these and all voters to oppose this tax issue? In the absence of additional research, it is impossible to verify to what degree, if any, this differential can be attributed to the influence of the advertisement in the Daily Iowan on election day. A differential of 8% seems marginally significant at best. In addition, note that the issue was defeated in every one of Iowa City's twenty-five precincts. In her attached memorandum, Angela Ryan concludes: "...the fact that voters may have been improperly influenced will not invalidate an election." It does not appear likely that the outcome of the referendum could be challenged on the basis of this 8% differential. Furthermore, it would seem questionable that further research, even if it were to establish the presence of some voter influence by the advertisement, would support an effort to declare the election legally invalid. I recommend that any action against the advertiser be undertaken on the basis of other defined legalities. bdwl/11 cc: City Manager City Clerk Angela Ryan MICROFILMED BY DORM MICR+LAB CEDAR RAPInS • DES MOINES 223 � i n„ `i I I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND LES HUINLJ, IU+.. City of Iowa Cl MEMORANIDNIUM Date: November 27, 1978 To: City Council From: Assistant City Manager �01 Re: Hotel/Motel Tax Referendum M I have obtained a copy of the numerical tabulation of the votes for all of Iowa City in the recent hotel/motel tax referendum, and have further converted these results into a series of percentages representing "yes" votes by precinct. Precincts one through six, eight, eleven, twenty and twenty-one would seem to encompass those areas wherein a relatively high concentration of University of Iowa students reside. In these ten precincts, the -range is from 19% to 45% voting "yes", with an average of 30%. In the remaining fifteen precincts, the range is from 31% to 45% voting "yes" with an average of 38%. The 8% differential is marginally significant on its face. However, this rather simple analysis is statistically unsophisticated. Several questions arise which preclude making any sound implications from such fragmentary data. For example: What proportion of Daily Iowan readers do these ten precincts represent? How many University affiliated residents actually voted in these precincts and to what degree were they influenced by the advertisement in question? What other reasons might have acted to influence these and all voters to oppose this tax issue? In the absence of additional research, it is impossible to verify to what degree, if any, this differential can be attributed to the influence of the advertisement in the Daily Iowan on election day. A differential of 8% seems marginally significant at best. In addition, note that the issue was defeated in every one of Iowa City's twenty-five precincts. In her attached memorandum, Angela Ryan concludes: "...the fact that voters may have been improperly influenced will not invalidate an election." It does not appear likely that the outcome of the referendum could be challenged on the basis of this 8% differential. Furthermore, it would seem questionable that further research, even if it were to establish the presence of some voter influence by the advertisement, would support an effort to declare the election legally invalid. I recommend that any action against the advertiser be undertaken on the basis of other defined legalities. bdwl/11 cc: City Manager City Clerk Angela Ryan MICROFILMED BY DORM MICR+LAB CEDAR RAPInS • DES MOINES 223 � h11CROFIL14ED BY JORM MICROLAB CEDAR RAPIDS AND UES MU1NL;, 'UNI, City Of IOWA C X91 MEMORANDUM Date: November 22, 1978 To: Honorable Mayor and City Council From: Angela Ryan, Assistant City Attorney yt/ Re: Hotel/Motel Tax QUESTION PRESENTED: Will the placement of incorrect political advertisements nullify an election? CONCLUSION: An election is given a strong presumption of validity and the fact that voters may have been improperly influenced will not invalidate an election. DISCUSSION: .Every reasonable presumption is indulged in favor of the validity of an election since courts are reluctant to defeat a fair expression of the popular will in an election, McQuillin Section 12.25. Although fraud will nullify an election, the fact that voters were improperly in- fluenced by false representations will not invalidate an election, McQuillin Section 40.15; Harrison v_. Board of Com'rs of Bannok County, 198 Ptd 1013 (Idaho). In Abbot Z. Iowa CCS, 224 Iowa 698, 714; 277 NW 437 (Ia 1938) an election was held on the establishment of a city -owned electric light and power company. Plaintiffs alleged that the election was nullified by false and fraudulent representations made by city officials and others during the campaign. The court held that the representations made were not sufficient to nullify the election. In Keokuk Waterworks Company X. Keokuk, 224 Iowa 718, 734; 277 NW 291 (Ia 1938 , plaintiffs contended that the election was nullified by fraud and false repre- sentations made by the officers of the city in a pre-election campaign which was carried in the same newspaper as the official notice of the election. The court stated that there was no showing that any in= dividual was in any manner influenced thereby or that the result of the election was affected and the validity of the election was upheld. jm3/11 7�FILI4ED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 2235 t i W i. . j i i i h11CROFIL14ED BY JORM MICROLAB CEDAR RAPIDS AND UES MU1NL;, 'UNI, City Of IOWA C X91 MEMORANDUM Date: November 22, 1978 To: Honorable Mayor and City Council From: Angela Ryan, Assistant City Attorney yt/ Re: Hotel/Motel Tax QUESTION PRESENTED: Will the placement of incorrect political advertisements nullify an election? CONCLUSION: An election is given a strong presumption of validity and the fact that voters may have been improperly influenced will not invalidate an election. DISCUSSION: .Every reasonable presumption is indulged in favor of the validity of an election since courts are reluctant to defeat a fair expression of the popular will in an election, McQuillin Section 12.25. Although fraud will nullify an election, the fact that voters were improperly in- fluenced by false representations will not invalidate an election, McQuillin Section 40.15; Harrison v_. Board of Com'rs of Bannok County, 198 Ptd 1013 (Idaho). In Abbot Z. Iowa CCS, 224 Iowa 698, 714; 277 NW 437 (Ia 1938) an election was held on the establishment of a city -owned electric light and power company. Plaintiffs alleged that the election was nullified by false and fraudulent representations made by city officials and others during the campaign. The court held that the representations made were not sufficient to nullify the election. In Keokuk Waterworks Company X. Keokuk, 224 Iowa 718, 734; 277 NW 291 (Ia 1938 , plaintiffs contended that the election was nullified by fraud and false repre- sentations made by the officers of the city in a pre-election campaign which was carried in the same newspaper as the official notice of the election. The court stated that there was no showing that any in= dividual was in any manner influenced thereby or that the result of the election was affected and the validity of the election was upheld. jm3/11 7�FILI4ED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 2235 t .11CROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND DES NUINL3, iUVW City of Iowa Cl MEMORANDUM NI \'N �i l� p d-'. K Date: November 27, 1978 To: Honorable Mayor and City Council From: Angela Ryan, Assistant City Attorney p,/ Re: Westinghouse Sewer Lagoon FACTS On October 9, 1970, Ralph Speer, the Director of Public Works, entered into an agreement with James Grolmus whereby the City agreed to purchase the site of the Westinghouse sewer lagoon for $12,000 and the.City agreed to extend a road across the Westinghouse property at a future time. The Council minutes do notreflect any official action or discussion of this agreement by the City Council. The City paid the $12,000 but it never obtained a deed for the site of the lagoon or for easements. Phil Leff, the attorney for the Grolmus estate, has contacted the City staff and has stated that his client wants the City to perform the agreement by obtaining an access road from Westinghouse Learning Corporation either by purchase or condemnation. He stated that they will provide deeds for the lagoon area only after the road is constructed by the City. The issue of an access road across the Westinghouse property was considered at the time of the LSNRD for Westinghouse. The minutes of the July 14, 1970, Planning and Zoning Commission meeting indicate that Mr. Leff appeared in behalf of Westinghouse and asked the Commission to waive the requirement for the location and dedication of the road because there was no time to ascertain the best street plan location for the area. The Commission voted to accept the plan with the frontage road as shown. On July 21, 1970, the Council, adopted the resolution approving the preliminary and final plats without provision for an access road. The file contains a copy of a letter dated August 11, 1970 from Jay Honohan, City Attorney, to Mr. Walters, Real Estate Division of Westinghouse Learning Corporation. It confirms a telephone conversation in which Westinghouse agreed to check for a possible location of an access road. Mr. Walters stated that he did not want to give any rights to Mr. Grolmus, but if the City wished to do so, he would have no objection. In addition, the agreement gives Mr. Grolmus the right to connect to the sewer lagoon and this is not possible with the present DEQ regulations. 141CROFILMED BY I JORM MICR+LAB ! CEDAR RAPIDS • DES MOINES 2236 r-I!CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES HOINL�, ;Uv - 2 T� UESTIONS PRESENTED 1. Was the Director of Public Works authorized to enter into the agreement with James Grolmus? 2. Does the Council have the authority to bind a future Council to condemn land? CONCLUSIONS 1. The Director of Public Works was not authorized to enter into this agreement and the Council minutes do not evidence a later ratification by the Council. 2, A City Council may not bind its successors by contracts relating to governmental matters. DISCUSSION Since the contract was signed by the Director of Public Works, the first consideration is whether he was authorized to enter into this agreement. The applicable section would seem to be Section 363.3 of the 1969 Iowa Code: Section 363.3 The Governing Body "The governing body of all municipal coporations shall be the Mayor and the Council, chosen by the electorate as provided by this Chapter. All legislative and other powers grthe anted to municipal corporations shall be exercised a yand ordinance. except those conferred upon some officer by l All executive functions and powers should be exercised by the Mayor and other officers and boards, as neither thve te Council functnor the members thereof shall exercise any ons unless expressly conferred by law." The Council minutes do not reflect any actions by the Council to authorize this agreement. Indeed, the fact that they acquiesced to Westinghouse's request and did not require the dedication of an access road upon the approval of the LSNRD would seem to evidence a ual for he Council to to purchase access after the proper. tee y tl contrarintent. it would be has beenimproved,wh n itrcould require dedication. In Everds Brothers vs. Gillespie, 126 NW 2d 274 (Iowa 1964), a property owner alleged that the City Engineer had made an oral contract whereby the City would pay 25% of the cost of street paving haad 2% in in a new addition in Estwasvnolreferenceu9n the minh the utes s ofi heSCity other additions, Council to this oral agreement. The trial court held the City liable MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS DES MOINES p l �I i r-I!CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES HOINL�, ;Uv - 2 T� UESTIONS PRESENTED 1. Was the Director of Public Works authorized to enter into the agreement with James Grolmus? 2. Does the Council have the authority to bind a future Council to condemn land? CONCLUSIONS 1. The Director of Public Works was not authorized to enter into this agreement and the Council minutes do not evidence a later ratification by the Council. 2, A City Council may not bind its successors by contracts relating to governmental matters. DISCUSSION Since the contract was signed by the Director of Public Works, the first consideration is whether he was authorized to enter into this agreement. The applicable section would seem to be Section 363.3 of the 1969 Iowa Code: Section 363.3 The Governing Body "The governing body of all municipal coporations shall be the Mayor and the Council, chosen by the electorate as provided by this Chapter. All legislative and other powers grthe anted to municipal corporations shall be exercised a yand ordinance. except those conferred upon some officer by l All executive functions and powers should be exercised by the Mayor and other officers and boards, as neither thve te Council functnor the members thereof shall exercise any ons unless expressly conferred by law." The Council minutes do not reflect any actions by the Council to authorize this agreement. Indeed, the fact that they acquiesced to Westinghouse's request and did not require the dedication of an access road upon the approval of the LSNRD would seem to evidence a ual for he Council to to purchase access after the proper. tee y tl contrarintent. it would be has beenimproved,wh n itrcould require dedication. In Everds Brothers vs. Gillespie, 126 NW 2d 274 (Iowa 1964), a property owner alleged that the City Engineer had made an oral contract whereby the City would pay 25% of the cost of street paving haad 2% in in a new addition in Estwasvnolreferenceu9n the minh the utes s ofi heSCity other additions, Council to this oral agreement. The trial court held the City liable MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS DES MOINES p 141CROFILMED BY JORM MICRULAB CEDAR RAPIDS AND ULS FIUINL�,, iWill n 3 on the oral contract and the City appealed. The Supreme Court held that the alleged oral contract was ultra vires and void for failure to comply with mandatory statutory requirements. In Johnson Count Savin s Bank vs. Creston, 212 Iowa 929 (Iowa 1931), the Court stated that all persons dealing with a municipal corporation are charged with notice of the limitations of its power. A municipal contract which does not comply with mandatory statutory requirements is void and no recovery may be had either upon the purported expressed contract or upon an implied contract to pay reasonable value of the benefits received. While a Council may ratify the unauthorized acts of its employees, the method of ratification must comply with mandatory statutory requirements. Mcquillin Section 29.106. In a review of the minutes through December, 1971, I found no formal action or ratification of this agreement by the Council. In addition, while the minutes detail the bidding of the sewer lagoon, they contain no discussion of the agreement or its terms. While Council members may have known of the acquisition of the site for a lagoon, I am unable to discern any awareness 'on their part of any agreement to install the road. Without knowledge of the terms, there can be no ratification. McQuillin, Section 29.107. Another consideration is the subject matter of the agreement. This agreement states that the City will extend a roadway across property owned by Westinghouse "at the appropriate time". This would require the present Council, which did not negotiate the agreement, to purchase or condemn the roadway regardless of price and changed circumstances. In Incor orated City of Humboldt vs. Kni ht, 120 NW 2d 457 (Iowa 1963 , the City had entered tnto an agreement in 1903 whereby it utilized a portion of a farm for a spring water supply and a water tower site in exchange for free water service to the property owner indefinitely. After the spring went dry and the tower was removed, the City sought to charge him for water. The court held that the agreement was ultra vires and void because fixing rates for water service is a legislative process, and a Council cannot bind its successors by establishing rates beyond the term of the Councilmen. It stated that the doctrine of estoppel could not be applied as against a municipal corporation to validate a contract which it has no power to make or which it is authorized to make only under prescribed conditions, within prescribed conditions, or in a prescribed manner, although the corporation has saccepted the benefits thereof and the other party has fully performed his of the agreement, or has expended large sums in preparation for performance. Id, 461. } 141CROFILMED BY JORM MICR+LAB I CEDAR RAPIDS • DES MOINES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS ANU ULS MUIIIL,, iu,,,, 4 / In Horkan vs. City of Moultrie, 71 SE 785 (Ga 1911), the City had agreed to furnish water indefinitely, free of charge, in exchange for allowing the City to lay its sewer pipes across the plaintiff's property. After two years, the City attempted to collect for water and the property owner sought an injunction. He alleged that the continued use of the sewer by the present Council amounted to a ratification of the contract or an estoppel upon the City so as to prevent it from contending the contract was void. The court stated that all legislative bodies are limited in their legal capacity so as not to deprive succeeding bodies of the right to deal with matters involving the same questions in the future, and as the then present exigencies may require. Powers are conferred upon municipal corporations for public purposes and their legislative powers cannot be delegated or bartered away. While municipalities may make authorized contracts, they have no power to make contracts which shall cede away, control or embarrass their governmental powers or which shall disable them from performing their public duties. . In City Council of Augusta vs. Richmond County, 173 SE 140 (Ga 19345, the City had entered into an agreement to furnish water indefinitely to the County Courthouse and Jail. When the City attempted to charge for water after 43 years, the County sought to enjoin its collection. The Georgia Supreme Court cited Horkan with approval and held that the contract was ultra vires and could not be enforced as against subsequent Councils. In Whitworth Colle a vs. Cit of Brookhaven, 161 F Supp 775 (SD Miss 1958 the City had executed a contract under which the City leased property to the College for $1.00 per year for 20 years with a right of renewal for an additional 20 years and an option to purchase the property for $25,000 at any time within that period. In 1954, the college sought specific performance of the contract entered into in 1941. The applicable statute gave the municipality the authority to lease or sell its property. The Court held that the statute could not be read to imply that the Mayor and Board of Aldermen in power for a period of four years could bind future governing bodies of the City in the exercise of a sound discretion for the benefit of the City. It stated that every person who contracts with a municipality is charged with knowledge of the limitations that are placed, by law, upon the authority of the governing body of a municipality. In Landau vs. City of Leawood, 519 P 2d 676 (Kan 1974), the City purchased a private sewer company. Prior to that purchase, the property owners had executed covenants running with the land which limited annual assessments for sewer charges to $15.00 annually. The court held that the covenant limiting the amount that could be charged to users of the sewer sytem could not be enforced against the City where the result would be to render the City incapable of Y 141CROFILMED BY ..,1 1 I JORM MICR+LAB CFDAR RAPIDS • DES MOIRES Y I ROFI Y IdICR0EILMED BY DORM MICR#LAB } CEDAR RAPIDS • DES MOINES 14 J MICROFILMED BY JORM MICROLAB A, • CEDAR RAPIDS AND UES I,IUIIILj, 'u— .Y AG REF.HENT , G9IERFAS, James Grolmus, is the owner of certain real estate located in Iowa City,'Johnaon County, Iowa, and WHEREAS, the City of Iwa City wishes to construct a water main, a sewer line', a sewage treatment lagoon and have access to said lagoon, all on the property of the said James Grolmus, and WHEREAS, the parties have negotiated the purchase of a four acre site for the lagoon and easements for the water main, sever line and access and wish to reduce the terms to writing, "•::NOW THEREFORE 8E IT AGREED BY AND BETWEEN TAR PARTIES, as follows: � '1. That James Crolmus agrees to Deed to the City of Iwa City, the following described property, to -vitt ' The North 302.0 feet of the West 578.0 fast of the East 1028.0 feet of the Southeast quarter of Section 35, Township 80 Horth,•Ranga 6 West of the Fifth Principal Meridian, Iwa City, Johnson County, Iwa. .2. That James Grolmus agrees to grant to the City of Iowa City an easement for a water main for the purposes of construction and maintenance of said mein over the following described real estate, to-vit: All that part of the east 1/2 of the southeast quarter of Section 35, T 80 N, R6W of the 5th P.M. lying between the north right-of-vay line of Interstate 80 and a line parallel to and 20 feet north of said tight-of-vay line. 3. That James Grolmus agrees to grant to the City of Iowa City an easement for sanitary sewer and roadway purposes for the purpose of construc- tion and maintenance thereof over the following described real estate, to -wit: A strip of land for sanitary ■ever and roadway purposes lying 15.0 feet on each side of the following described centerline: Co=encing as a point of reference at the'East quarter corner of Section 35, Township 80 North, Range 6 West of the Fifth Principal Meridian, Iowa City, Johnson County, Iwa; thence South 00 10' 28" East 535.0 feat along the East line of the Southeast quarter of said Section 33 to point of beginning of line herein described (this is an assumed bearing for purposes of this description only); thence Forth 580 101 28" West 530.63 feat to a point lying 450.0 feet West of the East line of the Southeast quarter of said Section 35 and and of line herein described., 4. That James Grolmus agrees to execute the necessary instruments of conveyance after find examination of the Abstract. it• `�' MICROFILMED BY DORM MICR+LAE CEDAR RAPIDS • DES MOINES r L 2A3b i 6 ii a y� A t i i MICROFILMED BY JORM MICROLAB A, • CEDAR RAPIDS AND UES I,IUIIILj, 'u— .Y AG REF.HENT , G9IERFAS, James Grolmus, is the owner of certain real estate located in Iowa City,'Johnaon County, Iowa, and WHEREAS, the City of Iwa City wishes to construct a water main, a sewer line', a sewage treatment lagoon and have access to said lagoon, all on the property of the said James Grolmus, and WHEREAS, the parties have negotiated the purchase of a four acre site for the lagoon and easements for the water main, sever line and access and wish to reduce the terms to writing, "•::NOW THEREFORE 8E IT AGREED BY AND BETWEEN TAR PARTIES, as follows: � '1. That James Crolmus agrees to Deed to the City of Iwa City, the following described property, to -vitt ' The North 302.0 feet of the West 578.0 fast of the East 1028.0 feet of the Southeast quarter of Section 35, Township 80 Horth,•Ranga 6 West of the Fifth Principal Meridian, Iwa City, Johnson County, Iwa. .2. That James Grolmus agrees to grant to the City of Iowa City an easement for a water main for the purposes of construction and maintenance of said mein over the following described real estate, to-vit: All that part of the east 1/2 of the southeast quarter of Section 35, T 80 N, R6W of the 5th P.M. lying between the north right-of-vay line of Interstate 80 and a line parallel to and 20 feet north of said tight-of-vay line. 3. That James Grolmus agrees to grant to the City of Iowa City an easement for sanitary sewer and roadway purposes for the purpose of construc- tion and maintenance thereof over the following described real estate, to -wit: A strip of land for sanitary ■ever and roadway purposes lying 15.0 feet on each side of the following described centerline: Co=encing as a point of reference at the'East quarter corner of Section 35, Township 80 North, Range 6 West of the Fifth Principal Meridian, Iowa City, Johnson County, Iwa; thence South 00 10' 28" East 535.0 feat along the East line of the Southeast quarter of said Section 33 to point of beginning of line herein described (this is an assumed bearing for purposes of this description only); thence Forth 580 101 28" West 530.63 feat to a point lying 450.0 feet West of the East line of the Southeast quarter of said Section 35 and and of line herein described., 4. That James Grolmus agrees to execute the necessary instruments of conveyance after find examination of the Abstract. it• `�' MICROFILMED BY DORM MICR+LAE CEDAR RAPIDS • DES MOINES r L 2A3b h1ICROFI MED BY JORM MICROLAB i 9 f -2- Agreement. • CEDAR RAPIDS AND ULS MUINL�,, u— .Y S. The City of Iava City, Iowa, agrees to pay to James Grolmus, the sum of $12,000.00 at the time of execution of this Agreement. . 6. The City of Iwo City shall receive i=ediate possession at the time of the execution of this Agreement. 7. The City of Iowa City assumes responsibility for all taxes and assessments against the property conveyed. B. The City of Iwo City agrees to reimburse the tenant farmer and Grolmus'for damages to crops, fences and other damages occassioned by the construction of the easements, roadway and lagoon. 9. The City of Iowa City agrees to provide James Grolmus and Eldon and Claude Noes with access to their property across the real estate of Westinghouse to Iava Highway 01; said access to be in the form of an ease - went for farm use purposes at this time. 10, The City of Iowa City agrees that the City shall determine in the future, a roadway at either the north end or the south end of the real estate of Westinghouse or some other suitable location and that at the appropriate time, said roadway will be extended to the Grolmus property without cost to Grolmus. 11. The City grants to Grolmus the right to connect to the water main, upon payment of the regular connection fees of the City and the City grants to Grolmus the right to use th sewage lagoon, upon payment of any costs necessary to expand said lagoon to a site large enough to accomodate the Grolmus use. 12. The City grants to Grolnua a first option to repurchase the land and easements conveyed herein in the event the City shall abandon the uses contemplated in this Agreement, at the same purchase price of this Agree - 13. The City of Iowa City shell pay the costs of abstracting, revenue stamps, recording of instruments and surveying and othar closing costs, except attorney fees, as nay be incurred. 14. This Agreement shall run to the benefit of the heirs, successors MICROFILMED BY ' JORM MICR+LAB CEDAR RAPIDS • DES MOINES i MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES MOINLS, iuv:d 0 r.• r r rr n t v MICROFILMED BY I 1 JORM MICR+LAB r., CEDAR RAPIDS DES MOINES 14ICROFILMEU BY JORM MICROLAB CEDAR RAPIDS AND UES MUIN u , 1UW1 C19V ®$ Q®QFla cQr�l Date: November 29, 1978 To: Members of the City Council From: Dennis Kraft, Director of Planning and Program Development Re: Preparation of the Small Cities Grant Application The U. S. Department of Housing and Urban Development has CDBG funding available to do community development projects during FY'80-'82. The City of Iowa City qualifies to apply for funding in the Small Cities Grant Program. Up to two million dollars may be awarded for comprehensive programs to be carried out within a three year period. The staff recommends applying for funding to comprehensively upgrade the Armory neighborhood. After considering four areas of Iowa City, this neighborhood was selected for the following reasons: (1) The neighborhood quality has deteriorated. (2) There is a need for Ralston Creek improve- ments in the neighborhood. (3).Substandard housing, scattered throughout this transition area, is not desirable. The area is shown for land; consumptive commercial uses in the Comprehensive Plan. (4).Without this type of federal grant assistance, it is not likely that needed community development improvements would take place.. (5) The upgrading of this neighborhood will have general benefit to the entire city. Julie Vann prepared a detailed work program to assure that all aspects of the preapplication document are completed by January 5, when the City Council is scheduled to hold a public hearing to receive comments about - that document: The final draft preapplication document will be approved by resolution the following week. HUD will receive applications between... January 15 and 27th. A copy of the staff work program -is attached.,.;.: The preapplication document includes the following information: 1. Standard form 424. 2. A program narrative statement which consists of the following: a. a brief description of the applicant's community development problems/needs to be served by the proposed program; an identi- fication of the criteria for selection to be addressed -by the program; b. a description of the program to be carried out and an estimate of the cost of the proposed activities; C. information that demonstrates the impact the proposed program will have on (1) supporting comprehensive neighborhood stabili- zation, benefiting low- and moderate -income persons by removing slums and blighted conditions, resolving a serious threat to the health and safety of low- and moderate -income persons, etc; 1.237 41CROFIL14ED BY ! I 'tl JORM MICR+LAB CEDAR RAPIDS • DES MOINES <i f i i 14ICROFILMEU BY JORM MICROLAB CEDAR RAPIDS AND UES MUIN u , 1UW1 C19V ®$ Q®QFla cQr�l Date: November 29, 1978 To: Members of the City Council From: Dennis Kraft, Director of Planning and Program Development Re: Preparation of the Small Cities Grant Application The U. S. Department of Housing and Urban Development has CDBG funding available to do community development projects during FY'80-'82. The City of Iowa City qualifies to apply for funding in the Small Cities Grant Program. Up to two million dollars may be awarded for comprehensive programs to be carried out within a three year period. The staff recommends applying for funding to comprehensively upgrade the Armory neighborhood. After considering four areas of Iowa City, this neighborhood was selected for the following reasons: (1) The neighborhood quality has deteriorated. (2) There is a need for Ralston Creek improve- ments in the neighborhood. (3).Substandard housing, scattered throughout this transition area, is not desirable. The area is shown for land; consumptive commercial uses in the Comprehensive Plan. (4).Without this type of federal grant assistance, it is not likely that needed community development improvements would take place.. (5) The upgrading of this neighborhood will have general benefit to the entire city. Julie Vann prepared a detailed work program to assure that all aspects of the preapplication document are completed by January 5, when the City Council is scheduled to hold a public hearing to receive comments about - that document: The final draft preapplication document will be approved by resolution the following week. HUD will receive applications between... January 15 and 27th. A copy of the staff work program -is attached.,.;.: The preapplication document includes the following information: 1. Standard form 424. 2. A program narrative statement which consists of the following: a. a brief description of the applicant's community development problems/needs to be served by the proposed program; an identi- fication of the criteria for selection to be addressed -by the program; b. a description of the program to be carried out and an estimate of the cost of the proposed activities; C. information that demonstrates the impact the proposed program will have on (1) supporting comprehensive neighborhood stabili- zation, benefiting low- and moderate -income persons by removing slums and blighted conditions, resolving a serious threat to the health and safety of low- and moderate -income persons, etc; 1.237 41CROFIL14ED BY ! I 'tl JORM MICR+LAB CEDAR RAPIDS • DES MOINES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES HUINL�, tuf:, 2 a d. an analysis of the amount of funds that will be used to benefit low- and moderate -income persons; e. a brief statement describing the overall housing strategy that _ will be employed to meet the community's housing needs; and f. other information appropriate to respond to the other criteria for selection as established by HUD. 3. A certificate assuring compliance with all citizen participation requirements. 4. Maps which clearly identify 1970 enumeration districts, the location of the proposed activities, concentrations of minority groups throughout Iowa City, concentrations of low- and moderate -income persons throughout Iowa City, and general locations for proposed new or rehabilitated housing assistance. 5. A status report regarding performance with harmless grant application projects --i. e. the grantee performance report. - The preapplication must be submitted to HUD in mid-January. (This is concurrent with submission to A95 review agencies.) HUD notification regarding acceptance or rejection should be received within 75 days (approximately March 12, 1979). Even though HUD officials have indicated that 85 percent of the grantsmanship research will have been completed and submitted with the preapplication document, if conditional acceptance is received,;a full grant application will have to be prepared. -during April -May. Final awards may be announced as late as September, -1979::. At this time we do not plan. to hire'a consultant to write the. grant application document. However, we will be using the expertise of Ed Brinton, Shoemaker Engineering, in preparing technical information about the flood plain and Ralston Creek improvements. Citizens will be involved in defining the program. The Committee on Community Needs will discuss the project on December 6th. Neighborhood residents will be personally contacted and asked to complete a survey - instrument (a copy of the letter and survey are attached). The City Council will hold.a public hearing for (input) on December 19, 1978. bdw2/10-11 Y 141CROFILMED BY ,.} JORM MICR+LAB ! CEDAR RAPIDS • DES MOINES ki CEDAR RAPIDS • DES MOINES QCROFIL14ED BY JORM MICROLAB • CEDAR RAPIDS AND DES MUIPIL�, Turin .Y j r ^ n SUMMARY OF DATES FOR CITY COUNCIL REVIEW OF ARMORY NEIGHBORHOOD REVITALIZATION PROJECT AS PROPOSED FOR SMALL CITIES GRANT APPLICATION ` Council packets Dec 1 -- Copy of work schedule Copy of resident survey 1 i Formal Mtg Dec 5 -- December 19 date for "input" public hearing Council packets Dec 15 -- Copy of work schedule report N1 Report of neighborhood residents's survey information Summary of project proposals & estimated costs CCN Dec 6 Mtg Minutes Informal Mtg-Dec 18 -- Discussion of projects as formulating' _ Formal Mtg Dec 19 -- Public hearing for "input!' Set January 9 date for public hearing - Council packets Jan 5 -- Copy of proposed preapplication document Informal Mtg Jan 8 -- Discussion of preapplication Formal Mtg Jan 9 -- Public hearing re: preapplication Council packets Jan 12 -- Preapplication revisions Formal-Mtg-Jan=16 = -- Resolution to submit-preapplication _:: . ,.i Printing -will -thereafter occur, with, submission of the preapplication-to HUDno later than January 27, 1979. .I I l I 41CROFILMED BY 1 DORM MICR+LAB CEDAR RAPIDS • DES MOINES MICROFILMED BY DORM MICROLAB SCOPE CEDAR RAPIDS AND UES MUINLJ, IUVIh SIMLL C ---s APPLICATION SCHEDULE Limited detail; length 5-10 typed) pages plus maps and cover and table of contents; for neighbor- hood residents, CCN, and press, include why, where, how, when, what-i.e. summary -of regs., cit- itzen participation plan, brief timetable for application and implementation; compare to local goal-i.e. comp plan, Ralston Creek improvements; neighborhood stabilization stategy, etc. (1) list each of the 5 [IUD pur- poses and their relationship to City Council established comp plan goals and planned programs (1 or 2 paragraphs each) (2) select one or two HUD objecti and in detail describe how pro- jects proposed in Armory Neigh- borhood will meet both HUD and City Council goals. (1 or 2 pages for all application objectives) (1) define neighborhood "low and modsY• and compare to neigh- borhood population profile (2) define program elements and who will directly benefit (also indirectly) (3) describe the type of benefit (i.e. improved housing conditions monetary, living environment counseling, recreation, job, etc) (4) if program element does not directly benefit "low and mddsll justify including it. State ob- jectives to be met. PURPOSE (1) to explain Small Cities Pro- gram and what might be accomplish ed. (2) to develop support for pro- gram (verbal and monetary) (3) to set stage for participa- tion and cooperation. (1) application must be consis- tent tivith one or more [IUD esta- blished purposes. (2) information will be available a'ahen program narrative is written (3) this report will document sound planning techniques and provide a good foundation for grant application (1) [IUD expects 75% of funds to directly benefit low and moderate income -this report will document (2) information gathered in this report will then be available for program narrative Id ICRODILMED BY JORM MICR+LAE3 1 CDDAR RAPIDS • DES MOINES NOTE: "low and DEADLINES 1st draft 11-30 Final 12-4 Proposed release 12-7 1st draft 12-4 Staff review 12-5 Final due 12-8 1st draft 12-13 Final 12-20 means population below ] M SCOPE MICROFILMED BY JORM MICROLAB SMALL C�7;S APPLICATION SCHEDULE Limited detail; length 5-10 typed pages plus maps and cover and I table of contents; for neighbor- hood residents, CCN, and press, linclude why, where, how, when, what-i.e. summary -of regs., cit- itzen participation plan, brief timetable for application and ' implementation; compare to local goal-i.e.,.comp plan, Ralston Creek improvements; neighborhood stabilization stategy, etc. ".(I)list each of,the 5 HUD pur- poses and "their relationship to :.City,Council established comp plan goal's an& planned programs (I or 2 paragraphs each) (2) select one or two HUD objecti and in detail describe how pro- jects proposed in'Armory Neigh - meet both HUD and ;City; Council goals. (1 or 2 pages for all application objectives) r ''(l)define neighborhood "low and i mode Y•• and compare to neigh- borhood population eigh- borhood.population profile '(2)' define program elements and !who.will'',directly benefit (also indirectly) (3) describe the type of benefit (i.e. improved housing conditions monetary, living environment counseling, recreation, job, etc) (4) if program element does not directly benefit "low and mddsll justify including it. State ob- jectives to be met. PURPOSE (1) to explain Small Cities Pro- gram and what might be accomplis ed. (2) to develop support for pro- gram (verbal and monetary) (3) to set stage for participa- tion and cooperation. (1) application must be consis- tent with one or more HUD esta- blished purposes. (2) information will be available ,e sPhen program narrative is written (3) this report will document sound planning techniques and provide a good foundation for grant application (1) [IUD expects 75% of funds to directly benefit low and moderate income -this report will document (2) information gathered in this report will then be available for program narrative NOTE: "low and mods' CEDAR RAPIDS AND UES MUML,), iu+i,; DEADLINES 1st draft 11-30 Final 12-4 Proposed release 12-7 1st draft 12-4 Staff review 12-5 Final due 12-8 1st draft 12-13 Final 12-20 Imeans population below low and Yo-• ..t,�r.P�-^---.. _ .:_-, 141CROFILMED BY JORM MICR#LA6 CEDAR RAPIDS • DES MOINES STAFF RL•SPONSIBIJ: Bill Keating income threshold. ......... .. AICROFILMED BY qoRm rAICR#LAB CEDAR RAPIDS - DES MOINES 14 SCOPE PURPOSE DEADLINES I STAFF RrSPONS1111.1i :(l) list program elements pro- (1) to present proposed applica- rough draft list of elements and Deb Martzalin posed (i.e. relocation, creek tion elements in.detail budget 12-4 widening, street improvements, I etc.),Briefly describe proposed (2) to be included in pre-applic- Staff review 12-5 -scope of each (like CCN projects ation -approximately one page Preliminary draft for P.H. 12-13 .,proposals each) Final draft 12-21 compare package of program elements'to CDBG criteria 570.423(a) (3) project: budget for each ele- -administration ment listing cost ''separately m: :list each factor to be considered information will.be used in 1st draft 12-8 Deb Martzahn by HUD and justify the maximum program narrative 'number' of points attainable staff review 12-12 final 12-22 (1) community profile will be this information.is required for 1st draft 11-24 Marianne Milkman presented (i.e. population, the 5th year CDBG.application income characteristics, housing and final application for Small staff review 12-5 conditionsi economic conditions, Cities. The information will etc.) also be useful in preparing the 2nd draft 12-12 Small Cities pre -application (2) a I narrative summary will de- program narrative final 1-5 scribe CD and flousing Needs o/I.C.,low and moderate, major revitalization needs, community facilities, public improvements, and housing a community wide plan to address this infomation is required for 1st draft 12-8 Marianne Milkman CD and'Housing Needs (especially the 5th year CDBG application low and moderate) must be pre- and for the fin''al Small Cities staff review 12-12 sented, including goals and application. The information objectives and priorities for will also be useful,in preparing 2nd draft 12-15 which CDBG funds will be used the Small cities pre -application I final 1-5 ......... .. AICROFILMED BY qoRm rAICR#LAB CEDAR RAPIDS - DES MOINES 14 17 141CROFILMED BY Al DORM MICR+LAB CEDAR RAPIDS • DES MOINES SMALL L/ 'un Nn•w,.ru ..... .......... _.._ .. ti-:. . v DEADLINES STAFF RESPONSIBLE SCOPE PURPOSE Topics to be addressed will program narrative include neighborhood revitali- zation, housing and economic 1" development Marianne Milkman ;projects to bet icarried out with this information is required for 1st draft 12-15 CDBG funds,FY '80-'82 that will the final application for Small Cities." A draft prepared now staff review 12-19 implement' Com prehensive`Strategy. %Information will'bel.'grouped by will assist with the 5th year location and estimate timing and application and Small Cities final 1-12 1 list goals to be accomplished, , pre -application etc. compliance with 570.425(a)(4) 1st draft 12-6 Sue Sheets City wide low and moderate ,'(1) distribution and'570.304(d) final 12-20 (2) City wide minority distri- bution (3) City wide housing quality (4) City map designating Armory neighborhood location (5) City enumeration districts for 1970 censusr (6) detail map of exsiting neighborhood and proposed pro- jects also listing neighborhood statistics like Sue's site improvement report (7) City wide proposed new or rehabilitated housing compliance with 570.303 and ( ) final draft 12-1 1 Marianne Milkman ❑ (1) written report of planned activities and implementation 570.431(c) and (d)1 steps will be completed 12-1 17 141CROFILMED BY Al DORM MICR+LAB CEDAR RAPIDS • DES MOINES 41CROF Il CROFILIdED BY 'I JORM MICR+LA6 CEDAR RAPIDS • DES MOINES SCOPE - PURPOSE DEADLINES I STAFF RESPONSIBLE (2) preparation of Certificate (2) final draft 12-15 assuring compliance to be in- cluded in pre -application to be completed in final draft 12-15 (3) public hearings to be held (3) Council meeting 12-15 and 12- %;as required,.12-19 and 1-9; this 19; Newspaper notices 12-7 and 12- iiicludes'proper press releases 21; Council packet information 12- 1 •and official notices, as well 15•and 1-5; file reports 12-21 and and making sure the.City Council 1-11 has adequate information for discussion (4);Neighborhood Survey to be (4) final survey 11-28; printed drafted 11 -27 -and aelivered by 11-29; delivered 12-1; gathered .12 -1 -summary of information 12-7/8; report 12-14 gathered at neighborhood meetings and from surveys will be written by -12-14. 'Information will be discussed; by City Council 12-18 and 19 (5)'weekly ,prees releases will to describe next weeks events (5) Due December 7, 14, 21, 28, be.issued Thursdays allowing citizens to participate and January 4, and 11 6'd46'make this fast tracking program sound well -organized (1).describtion of housing condi- this information required for the outline 12-8 Sue Sheets tions in Iowa City I final Small Cities application as''well'as the 5th year entitle- summary 12-14 j (2) describtion of Housing Assis- m6di,application. The informa- tance Needs t16n;will be useful in preparing staff review 12-19 the Small Cities pre -application (3) presentation of•3 year Hous- narrative 1st draft 12-27 ing program iwith goals by tenure, household type, and housing type; (lousing Commission January and identifying proposed new construction locations for (IUD final draft 1-19 j subsidized units;.hnd including a narrative of actions proposed for special problems 41CROF Il CROFILIdED BY 'I JORM MICR+LA6 CEDAR RAPIDS • DES MOINES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MUINE�, ium, >Y SMALL Cxz;?ES APPLICATION SCHEDULE � I i 141CROFILMED BY , ) JORM MICR+LAB CEDAR RAPIDS DES MOINES REPORT SCOPE PURPOSE DEADLINES 1112 (lousing Program Performance describtion of actual progress in documentation for 570.423(c)(2) final draft 12-14 Report meeting HAP goals 1975-1978 (two issues and 570.424(8)(1) page report) staff review 12-19 913 Small Cities project imple- month and year for each step of to be included in pre -application draft 12-21 mentation timeline each program, keeping in mind iall certification requirements final such as ERR as well as staff .12-28 availability 914 ,list implementation impact f list each MUD requirement in 570- Prerequisite for sound budget draft 12-21 of each (IUD requirements 570. 307 and propose compliance activ- development and for planning 307 ' ities: estimate staff required, good'program management pro- final 1-3 time constraints.imposed, and cedures other factors 915 Pre -application program (1) CD problems/needs to be to be a primary portion of outline 12-21 narrative summary 570.425(a)(2) served by proposed program and pre -application identification of criteria for draft, 12-28 selection (use above reports 96 and 95) final 1-3 (2) describe program and budget i(use above reports 94,7,8,and 13) (3) describe program impact (use above report 92 and 93) (4) describe each program element benefit to low and moderate (use above report 93) (5) describe housing strategy (use above report 96) (6) other information from report 95 916 Pre -application final draft (1) table of contents (12-21) five final copies 1-3 (2) cover submitted to printer 15 printed copies 1-5 (12-15) i 141CROFILMED BY , ) JORM MICR+LAB CEDAR RAPIDS DES MOINES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MUINL'�, i - SMALL C ES APPLICATION SCHEDULE --- DEADLINES STAFF RESPONSIBLE in documentation for 57O.423(c)(2) final draft 12-14 Sue Sheets describtion of actual progress 570.424(8)(1) meeting HAP goals 1975-1978 (two issues and staff review 12-19 ,page report) r month. and year for each step of to be included in pre-application draft 12-21 t eating each program, keeping; in mind final 12-28 requirements such as ERR., as well as staff .such j availability list each I1UD requiiement'in S70-Prerequisite for sound budget draft 12-21 Bill Keating 307 and compliance activ- development and for planning final 1-3 ,propose ities:'est mate staff required, good;program management pro- ' itime constraints, imposed, and cedures factors other '(l)-CD.problems/needs to be to be a primary portion of outline 12-21 Bill Keating i and •served by, proposed program and pre-application draft 12-28 Deb Martzahn 'identification of:criteria for selection (use above reports final 1-3 j #6 .and N5) (2) describe program'and budget j (use above reports k4,7,8,and 13) 1 (3) describe program.impact (use above report B2 and R3) (4) describe each program element benefit to low and moderate (use above report p3) (5) describe housing strategy (use above 'report 96) (6) other information from report .. !I5 Deb Martzahn ft (1) table of contents (12-21) five final copies 1-3 (2) cover submitted to printer 15 printed copies 1-5 (12-15) T� ~ 141CROFILMED BY - JORM MIC R+LAB fl' CGDAR RAPIDS DES MOIN[S I1ICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES 1-101NLz,, iuvim SCOPE ............ SMALL C ) ES APPLICATION SCHEDULE PURPOSE I DEADLINES printed copies 1-16 I compliance with 570.425(a)(5) compliance with 570.307(b) compliance with Iowa Code 141CROFILMED BY I JdRM MICR+L A B CEDAR RAPIDS DES MOINES memo 11-29 staff meeting 12-6 information due 12-15 1st draft report 12-28 final draft 1-2 draft 12-28' final 1-2 draft 12-6 other dates N/A (3) form 424 (12-29) (4) proofreading and page number ng (1-2) (5) printing (varied) (6) distribution (1-17) 017 CDBG holdharmless performance Julie will write memo to project directors and setup staff meetin to explian, clarify questions, and collect information. Mariann will compile information for pre -application submission prepare appropriate;resolution 7418 Council resolution by 12-28; review with legal 12- 29; print 1-2; write comment for agenda 1-3; submitt-with pre - application to Council 1-S prepare a.memo explaining what 019 review Iowa Code Chapter 403 must be done to comply with Chapter 403. Implement all steps in a timely matter PURPOSE I DEADLINES printed copies 1-16 I compliance with 570.425(a)(5) compliance with 570.307(b) compliance with Iowa Code 141CROFILMED BY I JdRM MICR+L A B CEDAR RAPIDS DES MOINES memo 11-29 staff meeting 12-6 information due 12-15 1st draft report 12-28 final draft 1-2 draft 12-28' final 1-2 draft 12-6 other dates N/A SMALL MICROFILMED BY JORM MICROLAB S APPL.iCATION SCHEDULE SCOPE PURPOSE (3) form 424 (12-29) (4) proofreading and page number- ing,(1-2) I .(5) printing (varied) r . (6)'distribution (1-177staffmeetin nce, Julie will write mecompliance with 570.425(a)(S) .'directors and set`nto;explian;clarifyand collect informa Iwilj'compile information for 'pre -application submission prepare appropriate resolution compliance with 570.307 (b) by 12-28; review with lega1.12- 2g;`print 1-2; write comment for agenda:l-3; submitt!with pre- _ application to.Council 1-5 403`prepare a memo explaining what compliance with Iowa Code must be done to comply with Chapter 403. Implement all steps .1n.a'timely matter CEDAR RAPIDS AND DES MUINLz,, lUeii DEADLINES printed copies 1-16 memo 11-29 staff meeting 12-6 information due 12-15 1st draft report 12-28 final draft 1-2 draft 12-28 final 1-2 draft 12-6 other dates N/A 141CROFILMED BY i DORM MICR+LAB j CEDAR RAPIDS • DES MOINES .'Y STAFF RESPONSIBLE Bill Keating MICROFILMED BY JORM 141CROLAB CITY OF c:IVIG 1_,LNILR- 41(1 L. WASHINGION Sl: November 27, 1978 Dear Resident: CEDAR RAPIDS AND DES 14U1NL:>, .UriA V Y 1 OWA CITY IOWA CITY Iowa 52240.(319) 354.18( -JD Iowa City is considering applying for federal funds from the Department of Housing and Urban Development to alleviate some of the problems in your neighborhood. These funds are for community development and are intended to improve neighborhoods and benefit low- and moderate -income persons in particular. Before proceeding with the application we would like to ask your opinions on what are the major problems in your area and what improvements you would like to see. We are aware that one of the problems in your neighborhood is the periodic flooding of Ralston Creek. Our consultant for the Ralston Creek watershed project has made some recommendations for improvements to the creek floodway in your area which would substantially decrease flooding. This is one project we will be considering in our application for funds and we would like your comments on it. On Thursday or Friday of this week a member of the City staff will be delivering a survey to your residence or place of business.. This survey asks your ideas and opinions on the problems and improvements you would like to see in your area. Your cooperation in completing the survey as soon as possible will be greatly appreciated. It is really important for us to learn about your concerns. The person delivering the survey will make arrangements to pick the survey up at your convenience and will try to answer any questions you may have. If you would like further information, please call Debra Martzahn at 354-1800, extension 312. '/r i eJ�u� Neal G. Berlin City Manager bdw1/1 v • `tY•Y 141CROFILMED BY 1 JORM MICR+LAB IEDAR RAPIDS DES 1401NES c a s I j I i i i MICROFILMED BY JORM 141CROLAB CITY OF c:IVIG 1_,LNILR- 41(1 L. WASHINGION Sl: November 27, 1978 Dear Resident: CEDAR RAPIDS AND DES 14U1NL:>, .UriA V Y 1 OWA CITY IOWA CITY Iowa 52240.(319) 354.18( -JD Iowa City is considering applying for federal funds from the Department of Housing and Urban Development to alleviate some of the problems in your neighborhood. These funds are for community development and are intended to improve neighborhoods and benefit low- and moderate -income persons in particular. Before proceeding with the application we would like to ask your opinions on what are the major problems in your area and what improvements you would like to see. We are aware that one of the problems in your neighborhood is the periodic flooding of Ralston Creek. Our consultant for the Ralston Creek watershed project has made some recommendations for improvements to the creek floodway in your area which would substantially decrease flooding. This is one project we will be considering in our application for funds and we would like your comments on it. On Thursday or Friday of this week a member of the City staff will be delivering a survey to your residence or place of business.. This survey asks your ideas and opinions on the problems and improvements you would like to see in your area. Your cooperation in completing the survey as soon as possible will be greatly appreciated. It is really important for us to learn about your concerns. The person delivering the survey will make arrangements to pick the survey up at your convenience and will try to answer any questions you may have. If you would like further information, please call Debra Martzahn at 354-1800, extension 312. '/r i eJ�u� Neal G. Berlin City Manager bdw1/1 v • `tY•Y 141CROFILMED BY 1 JORM MICR+LAB IEDAR RAPIDS DES 1401NES c MICROFILMED BY JORM MICRULAB CEDAR RAPIDS AND UES MUINL�), iunl, CITY OF IOWA CITY (111(, 1 .I 1 III I, S1() 1. WA'A IIP U(k]� ;I I(MA (,IIY UWA Y,, A(.) (3NJ 3;'/I IIN o ) November 29, 1978 Dcar Resident: As you are aware from the City Manager's letter, Iowa City is considering applying for federal funds to alleviate some of the problems in your neighborhood. (lip to two million dollars may be available for this project.) 'The attached survey is being delivered or mailed to all residents and businesses in the area outlined on the attached map, as well as to the property owners of rented buildings in this neighborhood. WE WOULD LIKE TO KNOW WHAT YOU PEEP ARE TIM MOST IMPORTANT PROBLEMS Of YOUR NEIGHBORHOOD AND WHAT IMPROVEMENTS YOU WOULD LIKI: TO SHE. As you know, one of the projects we 'are considering concerns improvements to Ralston Creek in order to reduce the periodic flooding in your arca. Such improvements could possibly entail the removal or relocation of a small number of structures close to the creek. That is the reason for the question about relocation in the survey. After we have received your survey ideas and opinions, the City staff will summarize them in a report to the City Council. The City Council will hold a public meeting on Tuesday, December 19, at 7:30 p.m., at the Civic Center to personally receive your comments and suggestions. You will receive a copy of the survey summary and an additional notice giving.details of this meeting. The City plans to apply for the federal funds in January 1979, however, we will not know whether or not our grant application is funded until late summer, so money would not become available for the project until fall of 1979. We would emphasize that, there is, of course, no cer- tainty that the City will receive a grant. PIJ:ASI: PILI, OUT TILE ATTACIIHD SUIIVBY WHICH WTLI, BE PICKED UP BY A MEMBER OF 11'111: CITY STAFF ON DECEMBER 7 OR S. PLEASE PLAN 7'0 ATTEND 771E CITY COUNCII. PUBLIC HEARING ON TUESDAY, DECEMBER 19 AT 7:30 P.M. IN 'DIE CIVIC CENTER COUNCIL CHAMBERS. If you have any questions regarding the survey or project, please call Debra Martzahn at 354-1800 ext. 312, or come and talk to a member of the City staff in the Department of Planning and Program Development Y MICROFILMED BY 1 I JORM MICR+LAB CEDAR RAPIDS • DES MOINES ■ ) I 1 I v �I CEDAR RAPIDS AND UES MUINL�), iunl, CITY OF IOWA CITY (111(, 1 .I 1 III I, S1() 1. WA'A IIP U(k]� ;I I(MA (,IIY UWA Y,, A(.) (3NJ 3;'/I IIN o ) November 29, 1978 Dcar Resident: As you are aware from the City Manager's letter, Iowa City is considering applying for federal funds to alleviate some of the problems in your neighborhood. (lip to two million dollars may be available for this project.) 'The attached survey is being delivered or mailed to all residents and businesses in the area outlined on the attached map, as well as to the property owners of rented buildings in this neighborhood. WE WOULD LIKE TO KNOW WHAT YOU PEEP ARE TIM MOST IMPORTANT PROBLEMS Of YOUR NEIGHBORHOOD AND WHAT IMPROVEMENTS YOU WOULD LIKI: TO SHE. As you know, one of the projects we 'are considering concerns improvements to Ralston Creek in order to reduce the periodic flooding in your arca. Such improvements could possibly entail the removal or relocation of a small number of structures close to the creek. That is the reason for the question about relocation in the survey. After we have received your survey ideas and opinions, the City staff will summarize them in a report to the City Council. The City Council will hold a public meeting on Tuesday, December 19, at 7:30 p.m., at the Civic Center to personally receive your comments and suggestions. You will receive a copy of the survey summary and an additional notice giving.details of this meeting. The City plans to apply for the federal funds in January 1979, however, we will not know whether or not our grant application is funded until late summer, so money would not become available for the project until fall of 1979. We would emphasize that, there is, of course, no cer- tainty that the City will receive a grant. PIJ:ASI: PILI, OUT TILE ATTACIIHD SUIIVBY WHICH WTLI, BE PICKED UP BY A MEMBER OF 11'111: CITY STAFF ON DECEMBER 7 OR S. PLEASE PLAN 7'0 ATTEND 771E CITY COUNCII. PUBLIC HEARING ON TUESDAY, DECEMBER 19 AT 7:30 P.M. IN 'DIE CIVIC CENTER COUNCIL CHAMBERS. If you have any questions regarding the survey or project, please call Debra Martzahn at 354-1800 ext. 312, or come and talk to a member of the City staff in the Department of Planning and Program Development Y MICROFILMED BY 1 I JORM MICR+LAB CEDAR RAPIDS • DES MOINES ■ glCROFILMED BY JORM MICROLAB i jc i I CEDAR RAPIDS AND DES 1,10INL>, luvi� in the Mavis Building on the corner of Washington and Gilbert Streets. kfor your help. t Phan you Sincerely, ! / Dennis R. Kraft, Director of Planning and Program Development Julie Vann, CDBG Program Coordinator i V,-qfw MICROFILMED BY 11 i DORM MICR+LAB CEDAR RAPIDS DES MOINES i jc 19, i 11 J V,-qfw MICROFILMED BY 11 i DORM MICR+LAB CEDAR RAPIDS DES MOINES i 19, i I i i I 111CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND 'UES MUINL�, 10rir, Y L a boa � �o � t oq ►a► a o I& Dr RT ST WON r G l Armory Area for Neighborhood improvement fir•".. r; "d""...'�...... Kf MICROFILMED BY r„ 1 { '� JORMMICR+LAB l CEDAR RAPIDS • DES MOINES I•IICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINLS, lu" SI; IY FOR ,NEIGII11O1111001) IMPROVJ:MI;N'l ARMORY AREA PLEASE COMPLE'I'l: '11115 SURVEY BY PLACING A CHECK(,")IN 'I'lIE APPROPRIATE: PLACE Olt WRITING IN YOUR ANSWERS OR COMMENTS. 1. Do you own or rent your residence or place of business? If you own more than one property in the area outlined on the map, please state how many you own If you do not own the building, please state the name and address of the owner 2. In what type of building is this residence or business? Single family house — Duplex or townhouse — Business establishment Apartment — Rooming house 3. How long have you occupied this building? years. 4. Have you made repairs to your building during the past 5 years? yes _ no If yes, what type? (roofing, plumbing, painting, heating, etc.) IF IMPROVEMENTS TO RALSTON CREEK SHOULD RESULT IN A NEED TO RELOCATE OR DEMOLISH } YOUR BUILDING: (Please note: Federal funds would be available. to assist you with relocation if , , necessary.) S. To what general location would you like to move? (downtown, near Northside, etc.), i G. Would you wish to — rent or _ buy another property? 7. Would you need to apply for rent payment assistance? WHAT DO YOU LIKE: BEST ABOUT YOUR NEIGHBORHOOD? WHAT DO YOU LIKE LEAST ABOUT YOUR NEIGHBORHOOD? MICROFILMED BY ,ti! JORM MICR+LAB ' CEDAR RAPIDS DES MOINES yes — no 11ICROF1LMED BY JORM MICROLAB CEDAR RAPIDS AND UES IlU1(IL�), iur� WHAT IMPROVEMENTS WOULD YOU LIKE TO SEE IN YOUR NEIGHBORHOOD? BECAII.SIE FEDERAL FUNDING FOR NEIGHBORHOOD IMPROVEMENTS IS INTENDED TO All) PRIN- CIPALLY PERSONS 01: LOW AND MODERATE INCOME, 'fliB ELDERLY, HANDICAPPED, HOUSEHOLDS HEADED BY A WOMAN, AND PERSONS BELONGING 7'0 MINORITY GROUPS, IT WOULD BE OF GREAT IIIELP To US TO HAVE THE FOLLOWING INFOMATION ABOUT YOU: NAME: ADDRESS: (if you wish to remain anonymous do not fill in the name and address.) 8. Number of persons in each age category in your household: under 18 35-61 18-34 _ 62 and over 9. Number of people living in your house or apartment? Number of people employed in your business (including you)? 10. Income: _ $0-5,999 _ $10,000-14,999 $6,000-9,999 $15,000 and over 11. Do you belong to one of the special groups whom federal funding is intended to benefit in particular? elderly female -head of household _ handicapped _ minority (racial) THANK YOU FOR TAKING THE TIME TO FILL OUT THIS SURVEY. Please mail back your completed survey in the enclosed postage paid envelope. If we have not received your survey by December 6, we will arrange to pick up your survey from your residence or place of business on Thursday December 7 or Friday December 8. If you will not be home please tape the survey envelope to your front door. If you have any questions or wish to arrange a survey pick-up time please call Debra Martzahn (354-1800 ext. 312), Marianne Milkman (354-1800 ext. 316), Bill Keating (354-1800 ext. 324), or Pat Westercamp (354-1800 ext. 323). rea may not e completely acccurate. pleaseScallresidents anyand of yourbusinesses neighborsyour haveab not receiveda survey. MICROFILMED BY,,� JORM MICR+LA9 '.CEDAR RAPIDS • DES MOINES MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES 1•101NL�), iuym /1 I City of Iowa City MEMORANDUM DATE: November 17, 1978 TO: Neal Berlin/City Council FROM: Dick Plastino, Director of Public Works�� RE: First Quarter Report - Management by Object es Attached :isthe first quarterly report for all Public Works Divisions. If you have any questions concerning any aspect of the: reports please contact me at.any'time. I will, be pleased to provide more explanation. Id1CROFILMED BY , ` JORM MICR+LAB CEDAR RAPIDS • DES 1401NES ;L231 'I i i i i 1 I .I I1ICRW ILMED BY JORM MICROLAB CEDAk RAPIDS AND UES MUINLJ, iU-1 MANAGEMENT BY OBJECTIVES DEPARTMENT: PUBLIC WORKS (WATER) QUARTER: 1ST FY79 DECISION UNIT: PHYSICAL ENVIRONMENT PROGRAM Fiscal Year Objectives: 1. To flush all City owned hydrants by June, 1979, to remove sedimentation from the system. 2. To .install 1,000 Outside Remote Readers by June, 1979. 4,700 have been installed and approximately 6,000 more will be installed. 3. To complete UR -14 Water Main Project by October, 1978, by constructing mains -on Washington from' Clinton to Capitol and on Capitol from Washington to Burlington. 4. To continue to treat all water to meet State of Iowa Standards. Work Completed: 1. Flushed all dead end hydrants which represent approximately one-third of the hydrants that are in the water system.' 2. Thirty.percent of the outside remote readers have been installed the first quarter of FY79. 3: UR -14 Water Main Project for October, 1978, has been delayed until May of -1979, due to grades and location of new buildings. 4. We are meeting all State of Iowa regulations. Analysis: 1. Water usage was up 1% for the first quarter of FY79 over first quarter FY78. Expenditures Budget This Quarter % 6000 344,562 74,791.09 21.7 7000 181,600 138,505.09 75.168* 8000 241,530 49,505.08 20.455 9000 256,100 128,243.22 50.310 TOTAL 1,023,792 394,332.48 38.517 *Pipe for subdivisions is bought from this account. Subdividers pay for pipe after it is installed. S•��fMICROFILMED DY JORM MICR+LAB CEDAR RAPIDS • DES MOINES t t i I1ICRW ILMED BY JORM MICROLAB CEDAk RAPIDS AND UES MUINLJ, iU-1 MANAGEMENT BY OBJECTIVES DEPARTMENT: PUBLIC WORKS (WATER) QUARTER: 1ST FY79 DECISION UNIT: PHYSICAL ENVIRONMENT PROGRAM Fiscal Year Objectives: 1. To flush all City owned hydrants by June, 1979, to remove sedimentation from the system. 2. To .install 1,000 Outside Remote Readers by June, 1979. 4,700 have been installed and approximately 6,000 more will be installed. 3. To complete UR -14 Water Main Project by October, 1978, by constructing mains -on Washington from' Clinton to Capitol and on Capitol from Washington to Burlington. 4. To continue to treat all water to meet State of Iowa Standards. Work Completed: 1. Flushed all dead end hydrants which represent approximately one-third of the hydrants that are in the water system.' 2. Thirty.percent of the outside remote readers have been installed the first quarter of FY79. 3: UR -14 Water Main Project for October, 1978, has been delayed until May of -1979, due to grades and location of new buildings. 4. We are meeting all State of Iowa regulations. Analysis: 1. Water usage was up 1% for the first quarter of FY79 over first quarter FY78. Expenditures Budget This Quarter % 6000 344,562 74,791.09 21.7 7000 181,600 138,505.09 75.168* 8000 241,530 49,505.08 20.455 9000 256,100 128,243.22 50.310 TOTAL 1,023,792 394,332.48 38.517 *Pipe for subdivisions is bought from this account. Subdividers pay for pipe after it is installed. S•��fMICROFILMED DY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I•i1CROF1LMED BY JORM 141CROLAB CEDAR RAPIDS AND DES MU1NE�), .uv -11 i"y MANAGEMENT BY OBJECTIVES Department: Public Works Quarter: 1st FY79 Decision Unit: Traffic Control Fiscal Year Objectives 1. To reduce signal and street light corrective maintenance call outs by 10%. 2. To develop and implement systematic scheduling of signal and street lighting preventative maintenance. .3. To improve cross street identification with large street name signs at major signalized intersections by September, 1978. 4. -To modernize electrical system for Park Road Bridge street lighting system by June, 1979. 5. To relocate vehicle detector loops at intersections where deficient installations exist, by October, 1978. 6. To install plastic arrows in turn lanes in lieu of painted arrows by September; 1978. 7. To provide a program of traffic and accident analysis to determine trends and problems and propose corrective action. Work completed: 1. Insufficient data base this quarter. Data will be available next quarter. 2. 40 man hours or approximately 10% of total divisional effort. Crews are.on schedule on preventative maintenance. 3. ' Forty per cent of intersections are converted. 4. Nowork completed; scheduled 3rd or 4th quarter. 5. Two intersections converted; 5 left to complete. 6. Fifteen lanes converted; 10 left to complete. 7. Program ongoing, on schedule. Expenditures 4 F This Quarter % 6000 141,902 29,955.23 I 7000 73,103 I 43.1* 8000 126,374 31,846.31 25.2 9000 38.600 8.549.51 22.2 TOTAL 379.979 101.849.73 26.8 �ll f 1 I•i1CROF1LMED BY JORM 141CROLAB CEDAR RAPIDS AND DES MU1NE�), .uv -11 i"y MANAGEMENT BY OBJECTIVES Department: Public Works Quarter: 1st FY79 Decision Unit: Traffic Control Fiscal Year Objectives 1. To reduce signal and street light corrective maintenance call outs by 10%. 2. To develop and implement systematic scheduling of signal and street lighting preventative maintenance. .3. To improve cross street identification with large street name signs at major signalized intersections by September, 1978. 4. -To modernize electrical system for Park Road Bridge street lighting system by June, 1979. 5. To relocate vehicle detector loops at intersections where deficient installations exist, by October, 1978. 6. To install plastic arrows in turn lanes in lieu of painted arrows by September; 1978. 7. To provide a program of traffic and accident analysis to determine trends and problems and propose corrective action. Work completed: 1. Insufficient data base this quarter. Data will be available next quarter. 2. 40 man hours or approximately 10% of total divisional effort. Crews are.on schedule on preventative maintenance. 3. ' Forty per cent of intersections are converted. 4. Nowork completed; scheduled 3rd or 4th quarter. 5. Two intersections converted; 5 left to complete. 6. Fifteen lanes converted; 10 left to complete. 7. Program ongoing, on schedule. Expenditures Budoet This Quarter % 6000 141,902 29,955.23 21.1 7000 73,103 31,498.68 43.1* 8000 126,374 31,846.31 25.2 9000 38.600 8.549.51 22.2 TOTAL 379.979 101.849.73 26.8 *Traffic paint purchased in lump sum. RICROFILMED BY I JORM MICR+LAB CEDAR RAPIDS DES MOINES 1 i i 1 i fAICROFILI4ED BY JORM MICROLAB CEDAR RAPIDS AND DES MUIRL�,, iurL, MANAGEMENT BY OBJECTIVES QUARTER: 1st Quarter FY79 DEPARTMENT: PUBLIC WORKS DECISION UNIT: POLLUTION CONTROL Fiscal Year Objectives: 1. -Provide input in planning and designing the new treatment y June 1, 2, Clean 15 miles of sanitary sewer with reocurring problem by 1979. �.3.. Set up'preventive maintenance program for storm water detention 'basins by July 1, 1978. well 4, Expand televising program to include new areas July 15 1978,as continuing to televise' existing problem Work Completed: 1. Facility plan has been submitted to E.P.A. andsD.E.Q-ter. 2. We have cleaned 4.5 miles of sewers during 3.This program has been set up.r5sewers sewer 4,' We.have televised 2,400 feetroximately00feet of existing subdivisions. of S2 w We -televised and grouted app that was creating problems ..We televised expended most of sanitary and storm sewers tonidenti these projects. out FY79 televising 9 Analysis:' We believe we are on target with our FY79 objectives. % Bud et This Qum Expenditures -J— 22 8 $261,556 $59,562 6000. 19.8 64,035 12,706 7000 16.1 133,525 21,489 8000 _ _ Total 1 756 19.8 '9000 $483,516 $9 285. 4 141CROFILMED BY JORM MICR+LAB i CEDAR RAPIDS • DES MOINES V IAICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND OLS I•IUIPILj, Uvl� MANAGEMENT BY OBJECTIVES DEPARTMENT: PUBLIC WORKS QUARTER: IST QUARTER FY79 DECISION UNIT: ENGINEERING DIVISION Fiscal Year Objectives: 1: Remove subdivision review from a crisis basis to a systematic schedule with a response time for initial review of: preliminary plats (5 working days); construction plans (10 working days); and final plats (5 working days). 2. Design and reconstruct intersection of S. Gilbert St. and Highway 6 Bypass including Gilbert St. to Sand Road by November, 1978. 3. Perform field work, coordinate R.O.W. Acquisition, and prepare plans and specifications for Scott Blvd. between Highway 6 and Muscatine Ave. in'a completed form and ready for bidding by March, 1979. 4. Complete routine maintenance'contracts prior to September, 1978, for the 'following projects: landfill excavation; asphalt resurfacing project; and concrete. repair. 5. Schedule construction activities such that a minimum of one full-time inspector devotes 85% of time inspecting subdivision construction for quality control. 6. Complete second phase of microfilming process for Engineering Records by -July, 1979. 7. Develop 'a time keeping system to determine how division budget is spent among construction projects, subdivisions, citizen requests, etc. Work Completed: I. No_ change. 2. Plans and specifications approximately 80% complete. 3. No action taken yet. See analysis. 4. Asphalt resurfacing project completed - October. 1, 1978. Landfill excavation will be skipped this year since adequate space is still available: Concrete repairs is being done by Street Division. 5. Depends on outcome of item 7 above. 6. No action taken. See analysis. 7. 10 months of records available - upon completion of 12th month an analysis will be made. r Analysis: 1. This goal was much too ambitious for an individual division. It is believed it would take Council •set guidelines to developers on submission dates to avert the crisis situation being experienced. 2. Due to IDOT decisions, this project has had significant delays - primarily due to R.O.W. acquisition. A spring, 1979 construction start seems attainable. 3. This project was not anticipated to get under way during the lst quarter of FY79. It is behind schedule approximately six months. Additional work items, plus delays in the Gilbert Street project have been the primary cause for this. Also, as an internal priority, the 141CROFILMED BY E I `f DORM MICR+LAB CFDAR RAPIDS • DCS MOINES c ,I 'i r 1' i Y IAICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND OLS I•IUIPILj, Uvl� MANAGEMENT BY OBJECTIVES DEPARTMENT: PUBLIC WORKS QUARTER: IST QUARTER FY79 DECISION UNIT: ENGINEERING DIVISION Fiscal Year Objectives: 1: Remove subdivision review from a crisis basis to a systematic schedule with a response time for initial review of: preliminary plats (5 working days); construction plans (10 working days); and final plats (5 working days). 2. Design and reconstruct intersection of S. Gilbert St. and Highway 6 Bypass including Gilbert St. to Sand Road by November, 1978. 3. Perform field work, coordinate R.O.W. Acquisition, and prepare plans and specifications for Scott Blvd. between Highway 6 and Muscatine Ave. in'a completed form and ready for bidding by March, 1979. 4. Complete routine maintenance'contracts prior to September, 1978, for the 'following projects: landfill excavation; asphalt resurfacing project; and concrete. repair. 5. Schedule construction activities such that a minimum of one full-time inspector devotes 85% of time inspecting subdivision construction for quality control. 6. Complete second phase of microfilming process for Engineering Records by -July, 1979. 7. Develop 'a time keeping system to determine how division budget is spent among construction projects, subdivisions, citizen requests, etc. Work Completed: I. No_ change. 2. Plans and specifications approximately 80% complete. 3. No action taken yet. See analysis. 4. Asphalt resurfacing project completed - October. 1, 1978. Landfill excavation will be skipped this year since adequate space is still available: Concrete repairs is being done by Street Division. 5. Depends on outcome of item 7 above. 6. No action taken. See analysis. 7. 10 months of records available - upon completion of 12th month an analysis will be made. r Analysis: 1. This goal was much too ambitious for an individual division. It is believed it would take Council •set guidelines to developers on submission dates to avert the crisis situation being experienced. 2. Due to IDOT decisions, this project has had significant delays - primarily due to R.O.W. acquisition. A spring, 1979 construction start seems attainable. 3. This project was not anticipated to get under way during the lst quarter of FY79. It is behind schedule approximately six months. Additional work items, plus delays in the Gilbert Street project have been the primary cause for this. Also, as an internal priority, the 141CROFILMED BY E I `f DORM MICR+LAB CFDAR RAPIDS • DCS MOINES c u P1ICR0FIU1ED BY JORM MICROLAB CEDAR RAPIDS AND UES MUINL5, w++n e) division will begin work on the Riverside -Benton Intersection prior to Scott Blvd. 4. Landfill project was rescheduled due to other priorities and the 'fact that landfill space is available. 5. This item was not anticipated for completion during the 1st quarter of FY79. 6. Delays in obtaining contract experienced in Finance has precluded even the first phase of filming. However, this has not caused any particular problem in the division and both phases of filming should be completed by the end of the fiscal year. 7. 10 months of records available - upon completion of 12th month an analysis will be made. Expenditures Budget This Quarter % 6000 201,087 46,154 23 7000 9,033 1,566 17 8000 16,045 5,433 34* 9000 --- 164 TOTAL 226,165 53.319 24 *Equipment rental charges now charged to 8000 accounts. 7000 accounts will -show'.less expenditures. MICROFILMED BY 'I JORM MICR#LAB CEDAR P. 1DS DES MOINES E i It I i B i i u P1ICR0FIU1ED BY JORM MICROLAB CEDAR RAPIDS AND UES MUINL5, w++n e) division will begin work on the Riverside -Benton Intersection prior to Scott Blvd. 4. Landfill project was rescheduled due to other priorities and the 'fact that landfill space is available. 5. This item was not anticipated for completion during the 1st quarter of FY79. 6. Delays in obtaining contract experienced in Finance has precluded even the first phase of filming. However, this has not caused any particular problem in the division and both phases of filming should be completed by the end of the fiscal year. 7. 10 months of records available - upon completion of 12th month an analysis will be made. Expenditures Budget This Quarter % 6000 201,087 46,154 23 7000 9,033 1,566 17 8000 16,045 5,433 34* 9000 --- 164 TOTAL 226,165 53.319 24 *Equipment rental charges now charged to 8000 accounts. 7000 accounts will -show'.less expenditures. MICROFILMED BY 'I JORM MICR#LAB CEDAR P. 1DS DES MOINES MICROFIL19ED BY JORM MICROLAB CEDAR RAPIDS AND DES MUINL�, r_�, MANAGEMENT BY OBJECTIVES DEPARTMENT: PUBLIC WORKS QUARTER: 1ST QUARTER FY79 DECISION UNIT:. PUBLIC WORKS ADMINISTRATION Fiscal Year Objectives: 1. To change schedule of division head meetings from random occurrence to bi-monthly meetings for idea and information exchange by July 1, 1978. 2. To change solid waste equipment from two man vehicles to one man vehicles to lower cost per ton for refuse collection by May, 1979. 3. To hold meetings for division employees on a quarterly basis for information exchange by July, 1979. 4.• To provide educational opportunities for division heads for the purpose of upgrading skills in public communications, productivity, management/union relations, and technical aspects of Public Works. Work Completed: 1. No action taken. 2. Completed (one truck) by 11-1-78. 3. No action taken. 4. Attendance by Street Supt., Traffic Engineer, Water & Sewer Supt., . Transit Manager and City Engineer at seminars and conferences. Analysis: 1.., Sufficient contact by phone and in person on a daily basis eliminates need for meetings. 2. Others experience indicates almost twice the efficiency. No data yet available on Iowa City system. 3. Adequate time not available for Public Works Director to meet quarterly with seven divisions and 140 employees. 4. Public Works division heads are high caliber managers. Coordination and level of 'ability are high. Expenditures Budget This Quarter % 6000 43,067 9,993 23 7000 850 239 28 8000 4,740 872 18 9000 --- '"- TOTAL 48,657 11,106 23 r MICROFILMED BY 'i JORM MICR+LAB CEDAR RANDS • DES MOINES ti MICRUFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINL_�, WWI MANAGEMENT BY OBJECTIVES DEPARTMENT: PUBLIC WORKS QUARTER: IST QUARTER FY79 DECISION UNIT: EQUIPMENT DIVISION Fiscal Year Objectives: .The objectives listed on the FY79 budget were very general and had little to do with the critical problems in the division. If the present superintendent had been writing the budget the objectives would have been: 1. Establish a night shift preventive maintenance program for both transit and general equipment facilities. 2. .`Gain and maintain financial control of the division. 3. Establish daily operator inspection procedure. 4. Reorganize the division and delegate some supervisory responsibilities to "workingforemen." 5. Establish an effective and controlled parts inventory. Work: Completed: L.' Right programs established and functioning. 2. Charge -backs for rental equipment established and "rental charge" instituted for. operating expenses. Charges look adequate but we will need a few more months to make final determination. 3. Some progress made in operators inspections although we have a long, long way to go. 4. . Working foremen selected in Transit, Main Shop and Parts/Rebuild. 5. Inventory is about ready, full-time parts person to be hired in second quarter. Analysis: Most items identified as problems when new superintendent came on board Fare on the way to solution although many 'opportunities" still lie ahead. The key decision to be made in the second quarter is whether or not to go to "central management" of the fleet. The City will not be receiving full benefits from the division until this is done. MICROFILMED BY I , DORM MICR#LA9 CEDAR RAPIDS • DGS MOINES F i i i i , tt -i I MICRUFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MOINL_�, WWI MANAGEMENT BY OBJECTIVES DEPARTMENT: PUBLIC WORKS QUARTER: IST QUARTER FY79 DECISION UNIT: EQUIPMENT DIVISION Fiscal Year Objectives: .The objectives listed on the FY79 budget were very general and had little to do with the critical problems in the division. If the present superintendent had been writing the budget the objectives would have been: 1. Establish a night shift preventive maintenance program for both transit and general equipment facilities. 2. .`Gain and maintain financial control of the division. 3. Establish daily operator inspection procedure. 4. Reorganize the division and delegate some supervisory responsibilities to "workingforemen." 5. Establish an effective and controlled parts inventory. Work: Completed: L.' Right programs established and functioning. 2. Charge -backs for rental equipment established and "rental charge" instituted for. operating expenses. Charges look adequate but we will need a few more months to make final determination. 3. Some progress made in operators inspections although we have a long, long way to go. 4. . Working foremen selected in Transit, Main Shop and Parts/Rebuild. 5. Inventory is about ready, full-time parts person to be hired in second quarter. Analysis: Most items identified as problems when new superintendent came on board Fare on the way to solution although many 'opportunities" still lie ahead. The key decision to be made in the second quarter is whether or not to go to "central management" of the fleet. The City will not be receiving full benefits from the division until this is done. MICROFILMED BY I , DORM MICR#LA9 CEDAR RAPIDS • DGS MOINES F f41CR0FILi4ED BY JORM 141CROLAB CEDAR RAPIDS AND UES MUINL�, :u+.,. DEPARTMENT: PUBLIC WORKS QUARTER: 1ST FY79 DECISION UNIT: TRANSIT Fiscal Year Objectives: 1. -To build off-peak ridership through increased transit marketing. Emphasis will be placed on radio and newspaper advertising, group presentations, and special promotions to be conducted by June, 1979. 2. To maintain schedule adherence through better road supervision by September, 1978. 3. To reduce the frequency of accidents and the dollar amount of damage claims and to reduce citizen complaints through more comprehensive driver training by June, 1979. 4. To pursue Federal grants for two-way radios, replacement buses, bus stop signs and shelters, and a transit garage feasibility study by September, 1978. 5. To renovate existing bus bark by increasing parts storage, installing ventilators, and cleaning and painting by June, 1979. Work Completed: 1.. Transit ridership is up 13.1% over the first quarter last year. We have been, marketing off-peak transit through both the print and broadcast media, and have done several special promotions. 2. Road supervision has increased, and schedule complaints are rare. However, increased ridership makes rush-hour schedules impossible to keep. 3.Arlo, Fry, our trainer, has standardized his training 'procedure, incorporating more information on bus operation and public relations. No statistical comparisons of accidents have been done yet this fiscal year. 4. The FY79 state transit grant has been applied for and received. An UMTA grant application, done jointly with Coralville, Cambus, and Johnson County, is currently being written and should be submitted by December 15, 1978. 5. A contract has been awarded for installation of bus barn ventilation equipment. The front overhead door of the bus barn has been repainted. Expenditures Budget This Quarter % 6000 $545,462 $101,014 18.5 7000 111,114 6,165 5.5* 8000 284,823 67,220 23.6 9000 58,040 14,601 25.2 Total $999,439 $189,000 18.9 *Fuel is now included in 40 cents per mile operating charge to Equipment Division and charged to 8000 accounts. r.. ;;w-- - ICRO.. 111CROFI LMED BY ,r� JORM MICR+LAB 1, CEDAR RAPIDS DFS MOINES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MUINL�), .Ue", MANAGEMENT BY OBJECTIVES Department: Public Works Quarter: 1st Quarter FY79 Decision Unit: Streets Fiscal Year Objectives: • 1. To reduce citizen complaints through preventative programmed maintenance. 2. To. improve cleanliness of streets through revised sweeping frequencies.' 3. To obtain in-depth analysis of street system operations by September, 1978. 4. To construct and renovate eight modulars at Service Building by June, 1979. Work completed: 1. FY79 vs'FY78 shows a reduction in complaints of 53.5%. 2. •'Level of service is approximately the same in FY79 as it was in FY78. 3. Division has acquired costing data and doubled productivity in certain areas such as concrete repair. 4. Three modulars.have been renovated. Analysis: 1. Preventative programmed maintenance permits time projections for project completion and catches problems before complaints are made. 2:.Experiencing many mechanical breakdowns with old sweeper making the establishment of revised frequencies undependable. 3. Further improvements in productivity should occur in the future, as we gain experience with large repair programs. 4. Some additional work on modulars will occur but completion of all eight is not possible due to monetary' restraints. Expenditures Budget This Quarter % 6000 241,752 57,789 23.9 '7000 153,005 69,301 45.3* 8000 132,860 70,372 53* 9000 43,000 70,371 163.3* TOTAL 570,617 267,811 46.9 *See attached second sheet. 141CROMMED BY •.,;; •I JORM MICR+LAO CEDAR RAPIDS • DES MOINES I i I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MUINL�), .Ue", MANAGEMENT BY OBJECTIVES Department: Public Works Quarter: 1st Quarter FY79 Decision Unit: Streets Fiscal Year Objectives: • 1. To reduce citizen complaints through preventative programmed maintenance. 2. To. improve cleanliness of streets through revised sweeping frequencies.' 3. To obtain in-depth analysis of street system operations by September, 1978. 4. To construct and renovate eight modulars at Service Building by June, 1979. Work completed: 1. FY79 vs'FY78 shows a reduction in complaints of 53.5%. 2. •'Level of service is approximately the same in FY79 as it was in FY78. 3. Division has acquired costing data and doubled productivity in certain areas such as concrete repair. 4. Three modulars.have been renovated. Analysis: 1. Preventative programmed maintenance permits time projections for project completion and catches problems before complaints are made. 2:.Experiencing many mechanical breakdowns with old sweeper making the establishment of revised frequencies undependable. 3. Further improvements in productivity should occur in the future, as we gain experience with large repair programs. 4. Some additional work on modulars will occur but completion of all eight is not possible due to monetary' restraints. Expenditures Budget This Quarter % 6000 241,752 57,789 23.9 '7000 153,005 69,301 45.3* 8000 132,860 70,372 53* 9000 43,000 70,371 163.3* TOTAL 570,617 267,811 46.9 *See attached second sheet. 141CROMMED BY •.,;; •I JORM MICR+LAO CEDAR RAPIDS • DES MOINES _ 1 .I I REP� FUNDcn FY78 EXPENSES DITURES ITEM CHARGES F 1i !6 l I 1 i4ICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES 1.101hLj, :Uru+ r") 1 — SUPPLEMEnInI �• �,,,.,..__.. There are several distortions in the first quarter budget figures. In the 7000 Commodities account, the figure of $69,301 reflects an encumbrance of $30,240 for salt and a $1,436 encumbrance for calcium which will not be used until at least through March 1979. of $70,371.93 reflects a In the 8000 Services & Charges account, the fig airs of $46,852.51 in charge for pool and outside equipment rental and rep accordance with the new equipment charge schedule. In the 9000 Capital Outlay account, the figure of $70,371.29 represents 1) ed to this year's budget, 2) an erroneous several FY78 expenses r mud acking services which should be charged to , billing of•$6,048.!p for mudam, and 3) unbudgeted equipment replacement 3492.0 Concrete Repair Program, is $15,835.33 or 36.B%. The following charges. The actual amount exp is an actual. breakdown of the 9000, Capital Outlay. account: MUDJ� KING ACTEXPENAL FY79 REP� FUNDcn FY78 EXPENSES DITURES ITEM CHARGES F All Asph. Distr:* $12,200.00 Street Furniture* 3,318.92 Division Leafloader* 10,181.85 Equipment New Grader. Engine ' 1,805.83 Bowery Alley Proj** ' 61283.86 6,048.50 Mudjacking $13,607.00 Crew Cab Flat Bed Hoist/Box for Crew 2,228.33 Cab Flat Bed $6,048.50 $15,835.33 $14,697 TOTAL $70,371.29 $48,487.46 x Expenditure from FY78 ity by Croyal ** Previous commitment ***Decision made after budget a pP t \ i 10_ — _ I MICROFILMED BY JORM MICR¢I_AB CEDARRAPIDS DES MOINES y I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MUINLj, IUVJ. MANAGEMENT BY OBJECTIVES DEPARTMENT: PUBLIC WORKS QUARTER: FIRST FY79 DECISION UNIT: LANDFILL Fiscal Year Objectives: 1. To ensure revenues equal expenses. 2. To continue compliance with State landfill regulations. Work Completed: 1. Landfill volumes have dropped approximately 10% since dumping fees were instituted. Sale of old landfill compactor will allow revenues to, keep pace this year. 2. All inspctions passed with only minor notations of non-compliance. Analysis:" ' 1. Steadily rising fuel, repair, and personnel costs will probably require an increase in dumping fees for FY80. Major commercial haulers were told of this possibility 3-4 months ago. Expenditures Budget This Quarter % 6000 81,920 20,726 25 7000 23,554 2,678 11 8000 45;009 10,131 23 9000 80,000 5,846 7 TOTAL 230,483 39,381 17 So.•�?�M1� MICROELLMCD BY .. _ ,I JORM MICR#LAB 1 CEDAR RAPIDS • DES MOINES 1,11CROFILMED BY DORM MICROLAB CEDAR RAPIDS AND UES MUINL�), 1UVin Y t MANAGEMENT BY OBJECTIVES Department: Public Works Quarter: 1st Quarter FY79 Decision Unit: Refuse Fiscal Year Objectives: 1. To obtain a one man side loader designed for one man operation and . put it into operation on a trial basis by September, 1978. 2. To 'evaluate a pilot program of aluminum and steel cans recycling and turn it over to private contractor by October, 1978. Work Completed: 1. Vehicle placed in operation November, 1978. 2. Program still, ongoing by City forces. Report to Council scheduled ..for November, 1978. Analysis: 2. Economics look poor. Expenditures Budget This Quarter % 6000 174,951 39,528 23 7000 13073 1,079 8 8000 83,896 30,711 37 9000 4,995 12,398 248* TOTAL 276,915 83,716 30 *Equipment Replacement Fund charges are high due to high cost of garbage trucks ($55,000 per unit) 141CROFILIAID By `- DORM MICR+LAB r>.i CEDAR RAPIDS DES MOINES i II ,4 1 1 I 1,11CROFILMED BY DORM MICROLAB CEDAR RAPIDS AND UES MUINL�), 1UVin Y t MANAGEMENT BY OBJECTIVES Department: Public Works Quarter: 1st Quarter FY79 Decision Unit: Refuse Fiscal Year Objectives: 1. To obtain a one man side loader designed for one man operation and . put it into operation on a trial basis by September, 1978. 2. To 'evaluate a pilot program of aluminum and steel cans recycling and turn it over to private contractor by October, 1978. Work Completed: 1. Vehicle placed in operation November, 1978. 2. Program still, ongoing by City forces. Report to Council scheduled ..for November, 1978. Analysis: 2. Economics look poor. Expenditures Budget This Quarter % 6000 174,951 39,528 23 7000 13073 1,079 8 8000 83,896 30,711 37 9000 4,995 12,398 248* TOTAL 276,915 83,716 30 *Equipment Replacement Fund charges are high due to high cost of garbage trucks ($55,000 per unit) 141CROFILIAID By `- DORM MICR+LAB r>.i CEDAR RAPIDS DES MOINES I•i1CR0F1U4ED BY JORM MICROLAB /, CEDAR RAPIUS AND UES I-IU1NL�, 641- 1 is City of Iowa City JL' DATE: November 21, 1978 TO: Dale Helling FROM: Dick Plastino RE: News Release for ow Season Snow removal procedures in .the winter work best when the citizens of Iowa City know about the City's snow removal program. Several questions commonly asked by residents are as follows Ql. When streets begin to get slippery which streets does the City salt first? Al. The City crews salt all major arterial streets and bus routes first. They then go out into the residential street areas and salt the streets with bad hills on them. A bad hill means one that goes up more than four feet in 100 feet of distance. This is called a 4% hill. Q2. Does this mean that residential streets that are flatter than 4% slope don't get any salt at all? A2. That is correct. Q3. I know that the City crews do not begin to plow snow until it reaches'a depth of four inches. Why not start plowing snow as soon as it reaches a depth of one inch or more? A3. There are three reasons. First, cars equipped with snow tires have no problem with snowfalls under four inches. Secondly, salting alone will melt snowfalls under four inches.in most cases. Third, plowing snow is expensive. Usually, the plows must run in tandem which means there are 14 plows out on the streets. Snow plowing is also extremely hard on equipment since the plow is hitting manhole covers, bumps in the road, etc., and all of this stress is transmitted back to the truck frame. T•? MICROFILMED BY '+ .� JORM MICR+LAO 4' CEDAR RAPIDS • DES MOINES zzyol IM I 1 I fir 4 4 ` I it I I•i1CR0F1U4ED BY JORM MICROLAB /, CEDAR RAPIUS AND UES I-IU1NL�, 641- 1 is City of Iowa City JL' DATE: November 21, 1978 TO: Dale Helling FROM: Dick Plastino RE: News Release for ow Season Snow removal procedures in .the winter work best when the citizens of Iowa City know about the City's snow removal program. Several questions commonly asked by residents are as follows Ql. When streets begin to get slippery which streets does the City salt first? Al. The City crews salt all major arterial streets and bus routes first. They then go out into the residential street areas and salt the streets with bad hills on them. A bad hill means one that goes up more than four feet in 100 feet of distance. This is called a 4% hill. Q2. Does this mean that residential streets that are flatter than 4% slope don't get any salt at all? A2. That is correct. Q3. I know that the City crews do not begin to plow snow until it reaches'a depth of four inches. Why not start plowing snow as soon as it reaches a depth of one inch or more? A3. There are three reasons. First, cars equipped with snow tires have no problem with snowfalls under four inches. Secondly, salting alone will melt snowfalls under four inches.in most cases. Third, plowing snow is expensive. Usually, the plows must run in tandem which means there are 14 plows out on the streets. Snow plowing is also extremely hard on equipment since the plow is hitting manhole covers, bumps in the road, etc., and all of this stress is transmitted back to the truck frame. T•? MICROFILMED BY '+ .� JORM MICR+LAO 4' CEDAR RAPIDS • DES MOINES zzyol IM T— ILICROFILi4ED BY JORM MICROLAB CEDAR RAPIDS AND UES MUIHL�), luvil, Q4. In past years when the snow plows have gone by my house they have filled in my driveway with snow. Is that going to happen again this year? A4. Yes. The only way to keep a driveway from being plugged with snow when the plow goes by is to back the plow up and clear out the driveway. Since there are about 11,000 driveways in town, City crews would not be able to complete plowing of streets. It is the property owner's responsibility to clear out the driveway after the City trucks have been by. Don't put the snow out into the street. It will simply be plowed back against your driveway again. Throw it into the area between the curb and the sidewalk. Itis also suggested that you wait until the street has been plowed before cleaning your driveway. Q5. Do I really need to get snow tires since I live in town? A5. Many drivers try to make it through the winter without snow tires. Unfortunately, the City cannot promise clean and bare streets all of the time and snow tires are extremely useful in getting from your residential street out to a major arterial. Since we always do the major streets first there may be a period of several hours when your residential street is heavily blocked with snow and ice. Q6. Does the City clean sidewalks? A6. No, all property owners are responsible for keeping their sidewalk shoveled. It is easiest to keep your sidewalk shoveled as it snows since this lightens your load. Q7. Does it help the City Street crews if I call in and tell them about slick spots? A...,. a x4,` MICROFILMED BY .S i JORM. MICR+LAB CEDAR RAPIDS - OFS MOINES �i T— ILICROFILi4ED BY JORM MICROLAB CEDAR RAPIDS AND UES MUIHL�), luvil, Q4. In past years when the snow plows have gone by my house they have filled in my driveway with snow. Is that going to happen again this year? A4. Yes. The only way to keep a driveway from being plugged with snow when the plow goes by is to back the plow up and clear out the driveway. Since there are about 11,000 driveways in town, City crews would not be able to complete plowing of streets. It is the property owner's responsibility to clear out the driveway after the City trucks have been by. Don't put the snow out into the street. It will simply be plowed back against your driveway again. Throw it into the area between the curb and the sidewalk. Itis also suggested that you wait until the street has been plowed before cleaning your driveway. Q5. Do I really need to get snow tires since I live in town? A5. Many drivers try to make it through the winter without snow tires. Unfortunately, the City cannot promise clean and bare streets all of the time and snow tires are extremely useful in getting from your residential street out to a major arterial. Since we always do the major streets first there may be a period of several hours when your residential street is heavily blocked with snow and ice. Q6. Does the City clean sidewalks? A6. No, all property owners are responsible for keeping their sidewalk shoveled. It is easiest to keep your sidewalk shoveled as it snows since this lightens your load. Q7. Does it help the City Street crews if I call in and tell them about slick spots? A...,. a x4,` MICROFILMED BY .S i JORM. MICR+LAB CEDAR RAPIDS - OFS MOINES �gg 71 r" i I G T— ILICROFILi4ED BY JORM MICROLAB CEDAR RAPIDS AND UES MUIHL�), luvil, Q4. In past years when the snow plows have gone by my house they have filled in my driveway with snow. Is that going to happen again this year? A4. Yes. The only way to keep a driveway from being plugged with snow when the plow goes by is to back the plow up and clear out the driveway. Since there are about 11,000 driveways in town, City crews would not be able to complete plowing of streets. It is the property owner's responsibility to clear out the driveway after the City trucks have been by. Don't put the snow out into the street. It will simply be plowed back against your driveway again. Throw it into the area between the curb and the sidewalk. Itis also suggested that you wait until the street has been plowed before cleaning your driveway. Q5. Do I really need to get snow tires since I live in town? A5. Many drivers try to make it through the winter without snow tires. Unfortunately, the City cannot promise clean and bare streets all of the time and snow tires are extremely useful in getting from your residential street out to a major arterial. Since we always do the major streets first there may be a period of several hours when your residential street is heavily blocked with snow and ice. Q6. Does the City clean sidewalks? A6. No, all property owners are responsible for keeping their sidewalk shoveled. It is easiest to keep your sidewalk shoveled as it snows since this lightens your load. Q7. Does it help the City Street crews if I call in and tell them about slick spots? A...,. a x4,` MICROFILMED BY .S i JORM. MICR+LAB CEDAR RAPIDS - OFS MOINES MICROFILMED BY JORM MICROLAB /\ • CEDAR RAPIDS AND DE�INL�, iue;, -3- A7.. No, whenever there is any threat of ice or snow, the City has crews on the job. All the trucks are radio -equipped and in addition, the Police Department feeds information to the Street Division about road conditions. Q8. Every once in awhile I see a truck drive down my residential street with the plow up. Why are they doing this? A8. They may be going in for gasoline or repairs, or they may be driving _ from one arterial street to another arterial street. If they drop the plow on a residential street while going in only one direction, this means that only half the street gets plowed which creates more problems than leaving the street unplowed. When snow depths reach more than four inches, the City first plows all arterial and bus route streets and after this is completely done, the City crews start doing residential streets. It takes approximately two to three days to completely plow all the streets in the town and therefore your home may be isolated for many hours. i Q9. I always leave for work about the same time and I intend to drive my normal traffic speeds going to and from work even during the winter season. Is this at all dangerous? A9. Yes. City snow removal procedures can help you with winter weather but we cannot guarantee that streets will not be extremely slick and i dangerous at times. Mother Nature is far more powerful than the City's • i snow removal force and you should constantly be aware that snow conditions may overwhelm the City's crews and equipment. Remember that you live in a snow belt and prepare yourself and your car accordingly. cc: City Council :41CROFILMCD By t DORM MICR+LAB CEDAR RAPIDS DES MOINES 1 14,1CROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND ULS MUINLJ, aUvl: "1 rl City of Iowa City MEMORANDUM DATE: Nvember 22, 1978 TO: Neal Berlin/City Council FROM: Dick Plastino, Director of Public RE: Completion date for transit garage The completion date is December 31, 1978. RICROFILMED BY ll, JORM MICR+LAB1 ! CEDAR RAPIDS • DES MOINES 22y D11Ci20FILMED BY JORM MICROLAB • CEDAR RAPIDS AND ULS MUINL:,, 4 �.V V600 1 +� 3 'M s... V:` f •7i is f /��y v.t ?�.. DATE: November 28, 1978 TO: Neal Berlin/City Council FROM: Dick Plastino, Director of Public Works RE: Pilot Recycling Project (Aluminum and Stee Cans) In November of 1977, the City mailed letters to 125 households in the Normandy Drive area asking if they would be willing to participate in an aluminum and steel recycling project. Seventy-five or 60% said they would. We began the program December 9, 1977, and we have now had approximately 47 weeks of experience. Our cost per week is approximately $3.23. The cost for the whole program therefore has been $152.05. The revenue during this time has been $31.28:. In the interest of economy, we unloaded the aluminum and steel at a single location and were receiving only one cent per pound for aluminum and one cent per pound for steel. Other places in town are paying more for aluminum but we did not feel it would be economical to drive around town with the small amounts of aluminum we had. If we had been receiving 10¢ per pound for aluminum and one cent per pound for steel, our total revenue for the 47 weeks would have been $62.60. In summary, the cost figures are as follows: Expenses - $152.05 Revenue - 62.60 Participation and amounts of material picked up are shown in the two following graphs. Exhibit A for aluminum indicates the highest weekly pickup was approximately 25 pounds while the lowest was approximately one pound. The average for the 47 weeks per week was 7.4 pounds. Participation in aluminum recycling varied from 67 stops the first week to a low of one stop. The average number of participants excluding the first week was seven. i Exhibit B for steel indicates the highest weekly pickup was approximately 130 pounds while the lowest was approximately three pounds. The average for the 47 weeks per week was 59 pounds. Participation in steel recycling varied from 67 stops the first week to a low of seven stops. The average number of participants excluding the first week was 19. The intent of the pilot program was to determine whether there was sufficient economic incentive to entice private enterprise into recycling of aluminum and steel. The answer is no. As noted, the amounts of material generated were low and the participation rate after the first week was extremely low. There are 125 households in the test area and the participation averaged out to be approximately 5.6% for aluminum and 15.2% for steel, it is not felt that this places any blame on the residents;rather it must be realized that extremely few products are packaged in aluminum cans and therefore the amount of revenue to be gained from recycling is low. While more products are packaged in steel cans, the market price for steel is almost non-existent. r ?� 141CROFILMED BY s` JORM MICR+LA9 CEDAR RAPIDS • DES MOINES ,22142 JI i D11Ci20FILMED BY JORM MICROLAB • CEDAR RAPIDS AND ULS MUINL:,, 4 �.V V600 1 +� 3 'M s... V:` f •7i is f /��y v.t ?�.. DATE: November 28, 1978 TO: Neal Berlin/City Council FROM: Dick Plastino, Director of Public Works RE: Pilot Recycling Project (Aluminum and Stee Cans) In November of 1977, the City mailed letters to 125 households in the Normandy Drive area asking if they would be willing to participate in an aluminum and steel recycling project. Seventy-five or 60% said they would. We began the program December 9, 1977, and we have now had approximately 47 weeks of experience. Our cost per week is approximately $3.23. The cost for the whole program therefore has been $152.05. The revenue during this time has been $31.28:. In the interest of economy, we unloaded the aluminum and steel at a single location and were receiving only one cent per pound for aluminum and one cent per pound for steel. Other places in town are paying more for aluminum but we did not feel it would be economical to drive around town with the small amounts of aluminum we had. If we had been receiving 10¢ per pound for aluminum and one cent per pound for steel, our total revenue for the 47 weeks would have been $62.60. In summary, the cost figures are as follows: Expenses - $152.05 Revenue - 62.60 Participation and amounts of material picked up are shown in the two following graphs. Exhibit A for aluminum indicates the highest weekly pickup was approximately 25 pounds while the lowest was approximately one pound. The average for the 47 weeks per week was 7.4 pounds. Participation in aluminum recycling varied from 67 stops the first week to a low of one stop. The average number of participants excluding the first week was seven. i Exhibit B for steel indicates the highest weekly pickup was approximately 130 pounds while the lowest was approximately three pounds. The average for the 47 weeks per week was 59 pounds. Participation in steel recycling varied from 67 stops the first week to a low of seven stops. The average number of participants excluding the first week was 19. The intent of the pilot program was to determine whether there was sufficient economic incentive to entice private enterprise into recycling of aluminum and steel. The answer is no. As noted, the amounts of material generated were low and the participation rate after the first week was extremely low. There are 125 households in the test area and the participation averaged out to be approximately 5.6% for aluminum and 15.2% for steel, it is not felt that this places any blame on the residents;rather it must be realized that extremely few products are packaged in aluminum cans and therefore the amount of revenue to be gained from recycling is low. While more products are packaged in steel cans, the market price for steel is almost non-existent. r ?� 141CROFILMED BY s` JORM MICR+LA9 CEDAR RAPIDS • DES MOINES ,22142 I MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES MOINL�), luv4. r-�V -2- Public Works will be discontinuing the program on Ilecember 11 unless advised otherwise by Council. Letters will be handed out to the residents in the test area with a copy of this memo. cc: Residents II i t y r' i t • CEDAR RAPIDS AND DES MOINL�), luv4. r-�V -2- Public Works will be discontinuing the program on Ilecember 11 unless advised otherwise by Council. Letters will be handed out to the residents in the test area with a copy of this memo. cc: Residents y II t y r' i t l 1 `I t j 1j}j{ 1 y 7 MICROFILMED BY ! JORM MICR+LAB I CEDAR RAPIDS • DES MOINES i i t y i t 7 MICROFILMED BY ! JORM MICR+LAB I CEDAR RAPIDS • DES MOINES f;1ICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND UES Mu U+Lj, ,ung, EXHIBIT B STEEL k FILIIED BY ' JORM MICR+LAB CEDAR RAPIDS • BES MOINES MICROFILMED BY JORM 141CROLAB n CEDAR RAPIDS AND UES I.OINL_�, iue", MANAGEMENT BY OBJECTIVES DEPARTMENT: HOUSING & INSPECTION SERVICES QUARTER: FIRST DECISION UNIT: HOUSING INSPECTION Fiscal Year Objectives: Provide Housing Code information to the public. -Respond to all citizen complaints of alleged violations of the Housing Code within 24 hours after receiving complaint. Provide licensing inspections and enforcement on all rooming houses and apartments outside federally assisted areas (CDBG). - Provide fire protection inspections on multiple and rooming houses. Work Completed: Developed pamphlet on rental and licensing code requirements. - Developed pamphlet on tenant rights and obligations. All complaints responded to in 24 hours. - System to license rooming houses and apartments established to license under new code; system is Computer compatable. - Initiated. program to systematically inspect all R3, R3A, R3B zones outside 403 area. on Fire Code in - Plans" established to begin in-service training November. - Fire pamphlets printed and distributed during Fire Prevention Week. Analysis: Number of inspections performed first quarter - 204. Number of reinspections performed first quarter - 335. - Number of orders issued - 169. Number of compliances - 533. Number of court cases - 9 (charges filed). Number of placards - 6. Expenditures Budget This_ Q_ u�rter % 6000 33,706 6,643.95 19.7 7000 630 128.05 20.3 8000 4,753 2,116.90 44.53 9000 300 .00 _00 TOTAL 39,389 8.888.90 22_,56 Y RICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES =I � Zy3 3} E f J I Ji ;1 1: MICROFILMED BY JORM 141CROLAB n CEDAR RAPIDS AND UES I.OINL_�, iue", MANAGEMENT BY OBJECTIVES DEPARTMENT: HOUSING & INSPECTION SERVICES QUARTER: FIRST DECISION UNIT: HOUSING INSPECTION Fiscal Year Objectives: Provide Housing Code information to the public. -Respond to all citizen complaints of alleged violations of the Housing Code within 24 hours after receiving complaint. Provide licensing inspections and enforcement on all rooming houses and apartments outside federally assisted areas (CDBG). - Provide fire protection inspections on multiple and rooming houses. Work Completed: Developed pamphlet on rental and licensing code requirements. - Developed pamphlet on tenant rights and obligations. All complaints responded to in 24 hours. - System to license rooming houses and apartments established to license under new code; system is Computer compatable. - Initiated. program to systematically inspect all R3, R3A, R3B zones outside 403 area. on Fire Code in - Plans" established to begin in-service training November. - Fire pamphlets printed and distributed during Fire Prevention Week. Analysis: Number of inspections performed first quarter - 204. Number of reinspections performed first quarter - 335. - Number of orders issued - 169. Number of compliances - 533. Number of court cases - 9 (charges filed). Number of placards - 6. Expenditures Budget This_ Q_ u�rter % 6000 33,706 6,643.95 19.7 7000 630 128.05 20.3 8000 4,753 2,116.90 44.53 9000 300 .00 _00 TOTAL 39,389 8.888.90 22_,56 Y RICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES =I � Zy3 t4ICR0F1LI4ED BY JORM 14ICROLAB CEDAR RAPIDS AND UES MUIkL�, iu DEPARTMENT: HOUSING AND INSPECTION SERVICES QUARTER: FIRST DECISION UNIT: BUILDING INSPECTION Fiscal Year Objectives: - To provide accurate information to the public regarding the codes and ordinances affecting building and alterations. - To provide print review on all residential structures, all alteration plans and some commercial structures. To perform all code required field inspections. To reduce citizen complaints by 50% of 1978 levels.' To improve record keeping systems by utilizing microfilming and computer data processing. Work Completed: Three pamphlets were developed, two on plans and permit application process and one on woodburning stoves. All prints except Urban Renewal and very large commercial (Telephone Co.) are reviewed by staff. Stepped-up field inspections by having. Dick Frantz, Building . Inspector in field six out of eight hoursBefore hiring Frantz, Siders did structural inspections. Complaints by contractors were high during first two months due to stepped-up field presence. Leveled off to insignificant levels. Citizen complaints remain stable at low levels. Consolidation of files undertaken to initiate microfilming. Waiting for microfilm consultant to perform. Analysis: Number of Building Permits - dollar amounts - 660; $6,824,675. - Number of citizen complaints vs. number of corrective orders through field observations - *241. (Previous data not available). - Number of field inspections performed - *1700. (Previous data not available). *System for more accurate counting, daily log, not. in operation this quarter. Expenditures Budget This Quarter % 6000 87,079 19,760.57 22.6 7000 1,330 1,094.12 82 8000 9,500 5,047.69 53 9000 1.000 3.464.95 346 TOTAL 98,909 29,367.33 29_69 r MICROFILMED BY 'i JORM MICR+LAB CEDAR RAPIDS • DCS MOINES a 1 i j f ' ,i I i I i j i t4ICR0F1LI4ED BY JORM 14ICROLAB CEDAR RAPIDS AND UES MUIkL�, iu DEPARTMENT: HOUSING AND INSPECTION SERVICES QUARTER: FIRST DECISION UNIT: BUILDING INSPECTION Fiscal Year Objectives: - To provide accurate information to the public regarding the codes and ordinances affecting building and alterations. - To provide print review on all residential structures, all alteration plans and some commercial structures. To perform all code required field inspections. To reduce citizen complaints by 50% of 1978 levels.' To improve record keeping systems by utilizing microfilming and computer data processing. Work Completed: Three pamphlets were developed, two on plans and permit application process and one on woodburning stoves. All prints except Urban Renewal and very large commercial (Telephone Co.) are reviewed by staff. Stepped-up field inspections by having. Dick Frantz, Building . Inspector in field six out of eight hoursBefore hiring Frantz, Siders did structural inspections. Complaints by contractors were high during first two months due to stepped-up field presence. Leveled off to insignificant levels. Citizen complaints remain stable at low levels. Consolidation of files undertaken to initiate microfilming. Waiting for microfilm consultant to perform. Analysis: Number of Building Permits - dollar amounts - 660; $6,824,675. - Number of citizen complaints vs. number of corrective orders through field observations - *241. (Previous data not available). - Number of field inspections performed - *1700. (Previous data not available). *System for more accurate counting, daily log, not. in operation this quarter. Expenditures Budget This Quarter % 6000 87,079 19,760.57 22.6 7000 1,330 1,094.12 82 8000 9,500 5,047.69 53 9000 1.000 3.464.95 346 TOTAL 98,909 29,367.33 29_69 r MICROFILMED BY 'i JORM MICR+LAB CEDAR RAPIDS • DCS MOINES MICROFILMED BY JORM MILROLAB CEDAR RAPIDS AND OLS 'r1011iu City of Iowa Cif"`•: MEMORANDUM Date: November 22, 1978 To: Neal Berlin and Members of the City Council' From: Mike Kucharzak Re: Rehabilitation Program Changes Following the staff analysis and encouragement by CCN, the staff is petitioning the City Council to consider changes in the Rehabilitation Program that would enable the staff to better serve low income, elderly and/or disabled citizens in the rehabilitation area. As of this date the staff has continued to complete case processing started last fiscal year. Since July 1, 1978 the staff has identified approximately $120,000 of rehabilitation construction eligible for financing. Because of a variety of delays in the contract execution and income verification process, we will not execute the contracts until either late November or early December. This of course means that we will finish the first half of this fiscal year with $120,000 committed and $280,000 left to be spent in the next six calendar months. This large amount of money uncommitted, coupled with two major factors, the first being the fact that contracts executed in December, January and February will not be completed until very late in spring or early summer due to weather problems. Secondly, the director and the staff are preparing this memo with the understanding that rehabilitation will be funded at $100,000 in FY80. The FY80 budget will fund one person to service the rehab cases and therefore all work on FY79 cases must be completed prior to the closing work June 30, 1979. With the above assumptions along with the realities of two years of experience, the staff and the members of CCN request that the Council rant authorization to the staff to developc necessary documents to allow for an emergency re air and home winterization program to be initiated this winter. The intent of the new program is to maximize the staff efforts by reaching more elderly homeowners who are of limited income by providing them with repairs necessary to minimize the hardships that are their immediate concerns. Specifically, we will be dealing with such emergency repair conditions as a leaking roof, defective or inoperative heating systems, hazardous or defective plumbing or electrical systems. The program will not be cosmetic in nature, therefore, no decorating. Many of the clients we have interviewed require assistance in coping with rising energy costs and have requested financial assistance in insulating their homes or providing storm windows and storm doors. Should the Council direct the staff to prepare an emergency repair and winterization program we would be suggesting that the program format focus the assistance toward single family owner -occupied homes in the 403 area which have deficiencies to the structural, electrical, plumbing or mechanical systems that can be corrected for $3,000 or less. Property ti 141CROFIL14ED BY JORM MICR+LAB CEDAR RAPIDS • PES MOINES 2 ZLIY MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINL�, iunn owners would also be granted the opportunity to participate in the home winterization program which again would provide a maximum grant of $3,000. It would be possible for a single property to receive both the emergency repair and the home winterization grant assistance. In keeping with the guidelines of the Community Development Block Grant Program the guidelines would be developed so that the owner -occupants would have to be disabled and/or 60 years of age or older, be of low income, and have assets below established ceilings. If the Council desires to consider a program amendment of this type the staff would be prepared to place on Council calendar a resolution adopting the procedures and setting the policies to immediately implement the emergency repair and home winterization program in the established rehabilitation area on Iowa City's north side. It is hoped that by converting to this simpler approach to rehabilitation that the existing.. staff would be able to complete approximately 50 cases before the close down date of June 30, 1979. bdwl/13-14 OFILMED BY 'i JCRM MICR+LAB CEDAR RAPIDS DES MOINES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS A14D UES MUitiLm), ;U(1: of Iowa Cit' MEMORANDUM DATE: November 28, 1978 TO: Neal Berlin, City Manager City Council Members FROM: Harvey D. Miller, Police Chief A)VI RE: Adult Crossing Guard Program This formative stage in the budget cycle for the coming fiscal year seems appropriate to again mention the Adult Crossing Guard Program; compare the program in Iowa City with other Iowa communities; and to offer some suggestions for your consideration in regard to future directions of the programa Recently I queried the Police Departments in Dubuque, Sioux City, Marion, Council Bluffs, Cedar Falls, Burling- ton, Cedar Rapids, Muscatine, Waterloo and Des Moines, whether the City had an adult crossing guard program; if yes, how financed; numbers of guards; and how recruited. All but Des Moines and Waterloo responded. Quite clearly, the kids in the responding cities are a good deal brighter than those in Iowa City -- or more fleet of foot. In most instances they seem to be able to cross streets safely either on -their -own or with parental or sibling assistance. In all cases where guards are furnished, my subsequent conversations indicate that guards are provided only at those crossings where very young children constitute the greatest number of crossing pedestrians. In no case did a reporting City indicate that any -but primary school crossings were guarded. The same thing was true for rail- road crossings. No reporting City provided railroad guards. As a matter of fact one Chief of Police commented that, "Part of the process of learning is to make a determination between those actions that are relatively safe and those that could cause one harm. Responsible young people do not need to be told that crossing against a red traffic light or railroad signal can have disasterous consequences." The results of the survey appear below: CITY CROSSING GUARDS NUMBER EMPLOYED HOW FINANCED Yes/No - Dubuque no 5 8 8th grade volunteers - Sioux City ........... yes 2'adults � schoolk city Schools eml Marion..............yes Unknown _ Council Bluffs ..... :.no 5 adults City Cedar Falls .......... yes 12 City(S18,01 Burlington ........... yes Volunteers of Cedar Rapids ......... No school age - 3 3g school/ Muscatinc............yes 3y City -„ 2 -Lf rK MICROFILMED BY JORM MICFV#LAB l CEDAR RAPIDS • DES MOINES N S i t V f I i i j MICROFILMED BY JORM MICROLAB CEDAR RAPIDS A14D UES MUitiLm), ;U(1: of Iowa Cit' MEMORANDUM DATE: November 28, 1978 TO: Neal Berlin, City Manager City Council Members FROM: Harvey D. Miller, Police Chief A)VI RE: Adult Crossing Guard Program This formative stage in the budget cycle for the coming fiscal year seems appropriate to again mention the Adult Crossing Guard Program; compare the program in Iowa City with other Iowa communities; and to offer some suggestions for your consideration in regard to future directions of the programa Recently I queried the Police Departments in Dubuque, Sioux City, Marion, Council Bluffs, Cedar Falls, Burling- ton, Cedar Rapids, Muscatine, Waterloo and Des Moines, whether the City had an adult crossing guard program; if yes, how financed; numbers of guards; and how recruited. All but Des Moines and Waterloo responded. Quite clearly, the kids in the responding cities are a good deal brighter than those in Iowa City -- or more fleet of foot. In most instances they seem to be able to cross streets safely either on -their -own or with parental or sibling assistance. In all cases where guards are furnished, my subsequent conversations indicate that guards are provided only at those crossings where very young children constitute the greatest number of crossing pedestrians. In no case did a reporting City indicate that any -but primary school crossings were guarded. The same thing was true for rail- road crossings. No reporting City provided railroad guards. As a matter of fact one Chief of Police commented that, "Part of the process of learning is to make a determination between those actions that are relatively safe and those that could cause one harm. Responsible young people do not need to be told that crossing against a red traffic light or railroad signal can have disasterous consequences." The results of the survey appear below: CITY CROSSING GUARDS NUMBER EMPLOYED HOW FINANCED Yes/No - Dubuque no 5 8 8th grade volunteers - Sioux City ........... yes 2'adults � schoolk city Schools eml Marion..............yes Unknown _ Council Bluffs ..... :.no 5 adults City Cedar Falls .......... yes 12 City(S18,01 Burlington ........... yes Volunteers of Cedar Rapids ......... No school age - 3 3g school/ Muscatinc............yes 3y City -„ 2 -Lf rK MICROFILMED BY JORM MICFV#LAB l CEDAR RAPIDS • DES MOINES N 14ICROFILMED BY JORM MICROLAB Adu.11. Croasing Guard Program CEDAR RAPIDS AND UES MUINL), iuvin Iowa City employs fifteen adult crossing guards, plus substitutes.. The f.y. 1979 budget for this purpose is $36,800. This amount exceeds the combined total outlay for all the responding cities reporting adult crossing guard programs as portions of their public safety undertakings. In fiscal 1980 the amount requested will be increased to offset higher equipment costs and wage levels. There are some alternatives to these ever increasing costs that should be considered. They are offered below: 1. Establish an upper limit to the number of crossing guards that swill be funded by the City. Allow the school district to place the guards in locations of greatest need. Keep administration and supervision of the unit within the Police Department. 2. Continue the present program. 3. Continue the present program with 50/50 shared costs with the school district. 4. Allocate a fixed and specific sum of money to the school district' to underwrite a strengthened"school patrol" program with adult crossing guards stationed only in proven dangerous locations. 5. Appoint a small committee to appraise and report on the actual hazards or dangers apparent at a crossing or intersection - Station crossing guards at proven hazardous crossings and intersections based upon the analysis and recommendations of the committee rather than parental whim. 6. Allocate a fixed and guaranteed sum of money to the school district to pay regularly employed school staff members to act as crossing guards around the schools at which they are employed. Other alternatives to the present program.that might result in less costly or at least cost stabilized programs can be suggested. However, those suggested above appear to most fully respond to present and anticipated need's for crossing guards. Option N 6 is especially appealing to me for a variety of reasons, including clearly fixing responsibility for a school related program squarely where it belongs -- with the schools. �l1 Wyk",MICROrILMEO BY ,aQ JCRM MICR+LAB (EOAR RAPIDS • DES MOINES i I j _l 1 I ii i i 14ICROFILMED BY JORM MICROLAB Adu.11. Croasing Guard Program CEDAR RAPIDS AND UES MUINL), iuvin Iowa City employs fifteen adult crossing guards, plus substitutes.. The f.y. 1979 budget for this purpose is $36,800. This amount exceeds the combined total outlay for all the responding cities reporting adult crossing guard programs as portions of their public safety undertakings. In fiscal 1980 the amount requested will be increased to offset higher equipment costs and wage levels. There are some alternatives to these ever increasing costs that should be considered. They are offered below: 1. Establish an upper limit to the number of crossing guards that swill be funded by the City. Allow the school district to place the guards in locations of greatest need. Keep administration and supervision of the unit within the Police Department. 2. Continue the present program. 3. Continue the present program with 50/50 shared costs with the school district. 4. Allocate a fixed and specific sum of money to the school district' to underwrite a strengthened"school patrol" program with adult crossing guards stationed only in proven dangerous locations. 5. Appoint a small committee to appraise and report on the actual hazards or dangers apparent at a crossing or intersection - Station crossing guards at proven hazardous crossings and intersections based upon the analysis and recommendations of the committee rather than parental whim. 6. Allocate a fixed and guaranteed sum of money to the school district to pay regularly employed school staff members to act as crossing guards around the schools at which they are employed. Other alternatives to the present program.that might result in less costly or at least cost stabilized programs can be suggested. However, those suggested above appear to most fully respond to present and anticipated need's for crossing guards. Option N 6 is especially appealing to me for a variety of reasons, including clearly fixing responsibility for a school related program squarely where it belongs -- with the schools. �l1 Wyk",MICROrILMEO BY ,aQ JCRM MICR+LAB (EOAR RAPIDS • DES MOINES tLICROFILMED BY JORM MICROLAB N CEDAR RAPIDS AND DES 1-101UV , iUvin v John Nuveen E Co., Inc. - Chicago and 100.0000 1982-1987 7 1/2$ 6.6459% Merrill Lynch White Weld Capital Markets Group-HY-Jt. Mgrs. 1988 6.40 % $5,774,838 Dain, Kalman E Quail, Inc. -Minneapolis 1989-1992 6.10 B Becker E Cownie, Inc. - Des Moines 1993-1995 6.40 % Shaw, McDermott E Co. - Des Moines 1996-1997 6.60 % Blunt Ellis E Loewi, Inc. - Milwaukee 1998-1999 6.70 % Piper, Jaffray E Hopwood, Inc. - Minneapolis 2000-2003 6 3/4$ Columbian Securities, Inc. - Chicago R. G. Dickinson E Co. - Des Moines Carleton D. Beh Co. - Des Moines 100.0119 1982-1991 6.60 % 6.7971% 1992-1995 6 1/2$ $5,906,256 1996 6.60 % 1997 6.70 % 1998 6.80 % 1999 6.90 % 2000-2003 7.00 % I 41CROrILMED Id1CROFILMED BY DORM MICR+LAB •'� i F.EDAR RAPIDS DES MOINES 22- fQICROFILIIED BY JORM 14ICROLAB CEDAR RAPIDS AND DES 140INLZ), iUew November 30, 1978 11'0: Member-, of tile City Council of Iowa City SIIB,iEOT: The T'olicy on Open Leaf Burning Reference is made to my oral request to the City Council on November 7, 1978 for a re -assessment of the Policy on leaf burning, in Iowa City. :utsequent to my presentation, I requested the Health Science Library of the University of Iowa to conduct a literature survey on the rel- evant studies on leaf burning. The only study resulting from this commuter screening process, "The Health Implications of Leaf Burning", is attached. The overall conclusion of this study is: it is both unwise and dangerous to permit the further contamination of the envi- ronment by chemical carcinogens from leaf burning emissions." Also subsequent to my presentation, I have discussed the health hazards of leaf burning with our pediatrician. lie advised me that the smoke .from leaf burning is definitely harmful and especially so for people afflicted with allergies or highly susceptible to asthmatic bronchitis, such ILs my youngest son. lie told me, in the case of my son, to keep him upwind of any such smoke. Of course, this is not always possible when the smoke is blowing into and around our house. I have been informed that, at least, two cities, Denver, Colorado and Des Moines, Iowa, have already banned leaf burning. I would think that the Council might want to inquire as to why these cities took such actions. I would hone that ALL members of the City Council would take my re- gnP.nt, seriously and give it full consideration. I regard comments to the affect. that "I rather like the smell of smoke from leaves" as being flippant and an inappropriate response to a concerned citizen who has msdn a t.houghtfuland serious request, of the City Council It is honed that, thr. members of the City Council will respect the rights of people with respiratory ailments and will make Iowa City it better Pince to grow for everyone. In my ,judgment, there is sufficient evidence t.o Justify the banning of leaf burning in Iowa City on the basis of health alone. My family and I feel very strongly about this issue and hope it can be resolve without the necessity to organize a city-wide protest against leaf burning in order to get this policy changed. LEO BRACBTENBACH Colonel, U.S. Air Forco(Rotir(td) 1 Attachment Study, "The Health Implications of Leaf Burning" i 141CROFILMED BY j JORM MICR+LA.B 1 CEDAR RAPIDS • DES MOINES Y u NOV 1 fJ W8 fkdt31E STOLFUS CITY CLERK 2z H 7 1 I 1 i j i . tl i I 1. i -I i fQICROFILIIED BY JORM 14ICROLAB CEDAR RAPIDS AND DES 140INLZ), iUew November 30, 1978 11'0: Member-, of tile City Council of Iowa City SIIB,iEOT: The T'olicy on Open Leaf Burning Reference is made to my oral request to the City Council on November 7, 1978 for a re -assessment of the Policy on leaf burning, in Iowa City. :utsequent to my presentation, I requested the Health Science Library of the University of Iowa to conduct a literature survey on the rel- evant studies on leaf burning. The only study resulting from this commuter screening process, "The Health Implications of Leaf Burning", is attached. The overall conclusion of this study is: it is both unwise and dangerous to permit the further contamination of the envi- ronment by chemical carcinogens from leaf burning emissions." Also subsequent to my presentation, I have discussed the health hazards of leaf burning with our pediatrician. lie advised me that the smoke .from leaf burning is definitely harmful and especially so for people afflicted with allergies or highly susceptible to asthmatic bronchitis, such ILs my youngest son. lie told me, in the case of my son, to keep him upwind of any such smoke. Of course, this is not always possible when the smoke is blowing into and around our house. I have been informed that, at least, two cities, Denver, Colorado and Des Moines, Iowa, have already banned leaf burning. I would think that the Council might want to inquire as to why these cities took such actions. I would hone that ALL members of the City Council would take my re- gnP.nt, seriously and give it full consideration. I regard comments to the affect. that "I rather like the smell of smoke from leaves" as being flippant and an inappropriate response to a concerned citizen who has msdn a t.houghtfuland serious request, of the City Council It is honed that, thr. members of the City Council will respect the rights of people with respiratory ailments and will make Iowa City it better Pince to grow for everyone. In my ,judgment, there is sufficient evidence t.o Justify the banning of leaf burning in Iowa City on the basis of health alone. My family and I feel very strongly about this issue and hope it can be resolve without the necessity to organize a city-wide protest against leaf burning in order to get this policy changed. LEO BRACBTENBACH Colonel, U.S. Air Forco(Rotir(td) 1 Attachment Study, "The Health Implications of Leaf Burning" i 141CROFILMED BY j JORM MICR+LA.B 1 CEDAR RAPIDS • DES MOINES Y u NOV 1 fJ W8 fkdt31E STOLFUS CITY CLERK 2z H 7 MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES MOINES, luvin THE IIEALTII IMPLICATIONS OF OPFN LEAF RUNNING Linda Fric,laun• mtd Edeatd J. Calalncv- 1S •Rrk wrh .l u•rlai4 All. 1,10cculviionalrnJ � h)n:ir.mn:.nrul dhtirir6lr 1 SChlaJufAblic Health Glue of.114nuu, Chicago, Illinois, U.S.A. r ••Asfilfarn lY•JffikV•E'rlfirwrn:rnfJ111ru1th pegmIn ! Dhirion of 11,.lic /Health i Duh•rrsiry• of Alasmrhmctis i Alnh[rsi„ 11auuchwells 0101T, U.S.A. CONTENTS INTRODCLTION LRI.RAICRIRIYIF.W B<n:a({rprrrnr BCn:n/iu•mnthrnrs Akthvirlln•srnrt Dibrn:a, rmnle Afelhpl[holanthmnr Dibenwithmanr Dlbrn.,urhu:alo Bro</aAwlimrcar Chq•s[ar /Inf<nlr/1, l,3NilTrcnr Brnwpltmanthm m .Inthrimn< Pile,=4111m,lr 1.7wri'ahrllfl Pyrene Ral:✓/r!grrrnr Brn:.'ISI.i j•+.•n•lnlr/Prn•7rnr Conmrnr A4rh; !iniJ:mu•ue/,11rtlp•lprrcnrs F."J"mi.,on nf:I nilra7 Dia Amt lsm[u[ of Risk 111N'LCSION R1PF.RI:SCI'.5 N.R. 11:+.c ... J o rrinl renuesu Iu OI. G161m. MICROFILMED BY `4 JORM MICR+LAB CEDAR RAPIDS • DES MOINES Page 258 259 259 260 261 261 262 263 , 263 :64 265 265 265 26 _66 267 268 1 •68 1 269' 270 1 270 274 275 i 7 26 i 278 1 r 257 ftICROFILMED BY JORM I.IICROLAB 1 he /@11:A nl Otra Lroi&enine INTAODUMION 258 CEDAR RAPIDS AND UES MOIL), iuvb; L. e)bdnua m,J r'. 1. CIL, 1,leNrahh l i 1 LITI'.mATUkE REVILW For this review, esdh pul)cyclic arosatfe hydloalbon wuchmted i. aCWHing 1u the Jniuul sixties tested; rnoic or admistixuatlon; Ease, length of ex{v!swe, mid line of follow-up; and kind and site of tumor produced, An attempt was :nate to rank the polygdie compounds i ac ,lding to their cucinogeeie potential. Far potent cucinogem, I ranking w -u conspmati,cly simple. For weak aainouns, however. ranking was sometimes difficult. Not only is tlhe amount of research i on weak carcinogens salty. the results of separate experiments II often conflict. 'Alien uncertainty exists, however. no attempt was t smile to imlwe a clear ani; on a wmpound; rather, it was indicated a borderline. Bencola)pprcne 1-0.181 0ciao(a)pyscre (or 3:4-benzp)rcne) Is a patens arclnogtn (or praearci ogen), having the eapabdrty of inducing cancer in a Vest variety of tissues /4,141, Various species lave been tested, with the following results: } In nice. subcutaneous Injections of the compound have pmoduced . either fibiowcomts /Slot. Iijwureomns IIJI at tic t!le of Injection, as well as sone pulnanmy tumors 17,121. Intial.riluncal injections lure s remllid in intra-abdominal rumors 171. The progeny or ndtt giscn ; injections of 3r1•1en7pyrene lave also been studied W. In an experiment de»5red to determine the tentogeniciry.of the compound, a very 11141 dust was dvcn to mule mice prior to railing. Subsequently, Lilt incLiarm females were sacrificed and the number of early few c deaths and implants was tabulated. The msvlts indicated that benze(a)- { pyrene was highly tram:cnie In another eaperimtnt, ferv3c coke 1 were hjcncd with the comp)und print to raring, And rhe Itt,cny 1 ' were fount to ha,•c a Idgh incidence of palmomry aa_<nan:as Ibl. k i Rall Inv¢ burn given bsnzpyTtne ou;;y :nd pep?Jomm of the in:es inns were founJ (though no cereinmms nese reported) 181• Rhen rats were inj)med intnperitonn!ly, only u::e inua•abdondnvl fibro- smcorm was found (as nnopared with many such tumors in ndtt), 259 I MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS DES MOIMCS 4/' c i. Open burning or leaves is common throughout the United States. %lost states do luve rc, lations Smelling tie cunJitioa during which leaf burning may oeeut. %•lust urten, howevcr, spceifhe consul is ' exercised by the municipality Ill' Desptle the widespread occuncna .. of leaf burning. MY 1!Idc resemch has been reported concerning lite hwrsan health hoards of such activity. One component of leaf burning emhtmn is }solyeyc" organic = i nutter (PO%Q.' polycyclic orgariie matter compounds are fonrcd in any fossil fuels, or. nwro gencmlly, compounds ) combustiun process involving 1 containing carbon and h)droplI RI• Pul)•q¢lic organic nutter cam ' pounds are products of pyrolysis, formed dvougli complex free udioal Juin icactions in the high temperslute range at tie name front. fligh ..f:. . emissions of PO?1 will result Flom Inefficient combustion, low mlduiom from efficient, controlled burning. Quarttitativdy. I0%1 emissions in leaf burning are not newly as peat u the emissions of either furriculmes or carbon monoxide. In a recent study initialed by the Illinois Pollutiml Conirul Bwid, it war stated that " ....tndstmu of mcillogens me approximately 10,000 timessnu8er than the endssionsof pmticulates,and 5,0()0 timessimllet than hili en of total hydrocarbon' 131. lowtvct, sins many of ,.'s ,..•. i. I the pON compounds arc cardnagenk for and and therefore may be for hill they cosy constitute a greaer health hanrd Icarcinogenic for the general p>pulallon Than either patticulmes or carbon munumde. From de point of view of human health, the most important !'OM ' ! . compounds produced in die burning of ieavtsare tic polycyclic aromatic hyd;ambons; IhcW are the compounds which represent rhe . mrirogenle :I Faction of Icar blurring emissions. Sixteen to twenty polycyclic aromatic hydrocarbon compounds were rtcemiy isolated and identified by 0atlellaColumbus Uburmolies l &CLI• Follo,dng this identification by 0 Cl, an exitus ,c review or the published resca:ah was conducted on tete compounds durbig the put 50 yeast. Ile results me presented below. 258 CEDAR RAPIDS AND UES MOIL), iuvb; L. e)bdnua m,J r'. 1. CIL, 1,leNrahh l i 1 LITI'.mATUkE REVILW For this review, esdh pul)cyclic arosatfe hydloalbon wuchmted i. aCWHing 1u the Jniuul sixties tested; rnoic or admistixuatlon; Ease, length of ex{v!swe, mid line of follow-up; and kind and site of tumor produced, An attempt was :nate to rank the polygdie compounds i ac ,lding to their cucinogeeie potential. Far potent cucinogem, I ranking w -u conspmati,cly simple. For weak aainouns, however. ranking was sometimes difficult. Not only is tlhe amount of research i on weak carcinogens salty. the results of separate experiments II often conflict. 'Alien uncertainty exists, however. no attempt was t smile to imlwe a clear ani; on a wmpound; rather, it was indicated a borderline. Bencola)pprcne 1-0.181 0ciao(a)pyscre (or 3:4-benzp)rcne) Is a patens arclnogtn (or praearci ogen), having the eapabdrty of inducing cancer in a Vest variety of tissues /4,141, Various species lave been tested, with the following results: } In nice. subcutaneous Injections of the compound have pmoduced . either fibiowcomts /Slot. Iijwureomns IIJI at tic t!le of Injection, as well as sone pulnanmy tumors 17,121. Intial.riluncal injections lure s remllid in intra-abdominal rumors 171. The progeny or ndtt giscn ; injections of 3r1•1en7pyrene lave also been studied W. In an experiment de»5red to determine the tentogeniciry.of the compound, a very 11141 dust was dvcn to mule mice prior to railing. Subsequently, Lilt incLiarm females were sacrificed and the number of early few c deaths and implants was tabulated. The msvlts indicated that benze(a)- { pyrene was highly tram:cnie In another eaperimtnt, ferv3c coke 1 were hjcncd with the comp)und print to raring, And rhe Itt,cny 1 ' were fount to ha,•c a Idgh incidence of palmomry aa_<nan:as Ibl. k i Rall Inv¢ burn given bsnzpyTtne ou;;y :nd pep?Jomm of the in:es inns were founJ (though no cereinmms nese reported) 181• Rhen rats were inj)med intnperitonn!ly, only u::e inua•abdondnvl fibro- smcorm was found (as nnopared with many such tumors in ndtt), 259 I MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS DES MOIMCS 4/' c QICROFILMED BY JORM 14ICROLAB K-U1,.a'u.4, IY77 Thr llultl, lrryeirveiorn cel ON., WI R,,"hur CEDAR RAPIDS AND DES MUINL,, il)vin I. Is; v,a v:J 1.7. GLM., 8nu'. moa Gu inn.... /(mild pmmdsxere Will priu(ed on the skin and given as subaureneom Ihjavtiuns [lut], bcnaotb)nuuranthrne and benzo(j)nuoundwne were found It, piolucccanunrciited to fl,e type of aduilah ration: cancerous ukc.atious nvne found tin nice receiving the compound topically. and suco nus 31 the site of injection develuped after subcutaneous admunistraton 117-10/. Alrlkrlvivtarnc't 121,22/ Of lite nethvkhrystine compuunJs,the 5•mcth)Idrrivativiceshibitcd a high J.•grec of carcinogenic activity, wbaus 4,5-n"h)drhwdu) sine and 5,6Jis.vJglduywne were coly madcutely active, and the 4•mcth)1 Jetira:im ahJ �,_< Jumethyiclu) ora wcse weakly active. lsnvn 5 -methyl. eluysene was !c1iveed submianvomly to mice, it pruJuced not only sarcomas at to site of injection but lumort at distant sites. 11te ketone drtivat e. ll•n:cth)I.1.2.3,J-tesall)doch"11. 1•one, is also fairly active, prudunng squarous papilloma and carcinomas. Allowing topical application. -,one of .these compounds possesses to potency of tmelhykholanthicnc or benio(a)pytene 121,22/. IJibrm:npprcnes 123.271 Of Ole din mhzp)nene compounds, tbbenm(a3t)pytcnc (3;1.8,9•dibea- pyrene) and dihnzo(a.i)pyiene (3,4&,I0diben7pyrene) are point caminugrns. nhvreas the compounds dd cnzo(a.l)pyrcne (I-1•3.4-dibenz -pyrene) and d,bcmo(a,e)pyicne (1,24.Wilieap)rene) appear to be. uncertain or wva)Jy carcinogenic 123.27/. Dibervic,W)pyiete was found to have significantly less carcinogenic activity by cutancaus appliai ion thin by subculanrous administration (app:aing to be a veak carcinogen for the skin), bol the authors suggest that this mi;hl be due to lack of 21rwrpt ion when this highly insoluble con: found is adm;nbtcted topically 1231. On the other hand, when dibemio(a.)py rent is given as a subcutaneous Injection to ham•ien. fih;wwlronns readily develop 1:6h %hen given as a sub, eut:nc•vu Lycction to both m''ec and hamsters ultl/ed as primary hosts it hkcsviY: ; reduced wIlpletnal pupilaty adcres,= and frhrosareumas very tcaJ:ly /24,25. Following inwitacheal insulkli n in hamsters, ! I y1 MICROFILMED BY 'I DORM MICR+LAB CEDAR RAPIDS a DES MOINES i • :Jtlanghl tmm�un In other al!ra (pliml:'lily remnant)' of n(tf iae '+JenO. - carcinomas) were found inseverai of the lest animals m9/. Anexperiment � was also conducted on tats in which benzo(a)pysent pellets neve implmutd,in two sites in Oie brain (a deep and a superficial site) and it ' war rsiurted that there sum a high Incidence of gliunus(77S) assechted I with the deepsite but a comparatively low Incidence of tune lurthars II ( the superficial site (11%) 110/. ' In hamsters, benzo(a)pyrcne has been given subcutaneously, and Sarcomata developed it due site of injection, with metastases to Jblant sites 1131. The compound has also been given to hamsters by mal ` insufflation or intratracheal instillation /12,15/. In time former experiment 1131, tumor formation was greatest in the outer sUn and leu so It the trachea; the latter experiment produced respiratory tears (primarily squarrous cell carcinoma of the nicles)112,15/. Experiments have Lan conducted un less frequently used lest {'✓'^ animals also. K single dos of Lvapyrenc was implanted in the abdominal cavity of tlmvrd loads, and lympbusacosms of multiple ire L ! visceral argaa were found /161. A tree slvrw, was subculanenmly injected with. the compound and developed a vmwma at the sire of ! injetflon with mcustatie lunar foci present in the lungs and hurt - E I muscle 118/. Gulmra!dins Jcvclupcd the rare neoplaun,lipacuconv(as 1 ! did mitt In the same expoinncm). following subcutaneous injectionof the compound 1171, Finally, JuJt have been given Intrattacheal j) Injections of the compound, but at the highest dosage given, only one "questionable m I carcinoma" wm found. 71mm was, Igwever, chronic i 1 - inflammation (it other tines suggested as the forerunner of tumor ' 1 formation) and metaplasia 1111• i • ' Qen:nnucmndicnes 119.20/ Ofthc ben zonuormdtents. !eao(b)fluoranthenelot 3A•bcnronuo• ranthene) and benzolj)Oticiantncnt (10,11•bemonuoranthcnc) are the t� most active and should be classified as potent carcinogens; bcnlo k} nuomndhene (11.12•bcnzonuuunll.ene) has minimal activity; and beneu(mnu)flumanthene (1,10-ben:ollurnawhene) shows none at all. '.) � 1 Expuminents have been condoned with trice, In which these core i , h 260 1 CEDAR RAPIDS AND DES MUINL,, il)vin I. Is; v,a v:J 1.7. GLM., 8nu'. moa Gu inn.... /(mild pmmdsxere Will priu(ed on the skin and given as subaureneom Ihjavtiuns [lut], bcnaotb)nuuranthrne and benzo(j)nuoundwne were found It, piolucccanunrciited to fl,e type of aduilah ration: cancerous ukc.atious nvne found tin nice receiving the compound topically. and suco nus 31 the site of injection develuped after subcutaneous admunistraton 117-10/. Alrlkrlvivtarnc't 121,22/ Of lite nethvkhrystine compuunJs,the 5•mcth)Idrrivativiceshibitcd a high J.•grec of carcinogenic activity, wbaus 4,5-n"h)drhwdu) sine and 5,6Jis.vJglduywne were coly madcutely active, and the 4•mcth)1 Jetira:im ahJ �,_< Jumethyiclu) ora wcse weakly active. lsnvn 5 -methyl. eluysene was !c1iveed submianvomly to mice, it pruJuced not only sarcomas at to site of injection but lumort at distant sites. 11te ketone drtivat e. ll•n:cth)I.1.2.3,J-tesall)doch"11. 1•one, is also fairly active, prudunng squarous papilloma and carcinomas. Allowing topical application. -,one of .these compounds possesses to potency of tmelhykholanthicnc or benio(a)pytene 121,22/. IJibrm:npprcnes 123.271 Of Ole din mhzp)nene compounds, tbbenm(a3t)pytcnc (3;1.8,9•dibea- pyrene) and dihnzo(a.i)pyiene (3,4&,I0diben7pyrene) are point caminugrns. nhvreas the compounds dd cnzo(a.l)pyrcne (I-1•3.4-dibenz -pyrene) and d,bcmo(a,e)pyicne (1,24.Wilieap)rene) appear to be. uncertain or wva)Jy carcinogenic 123.27/. Dibervic,W)pyiete was found to have significantly less carcinogenic activity by cutancaus appliai ion thin by subculanrous administration (app:aing to be a veak carcinogen for the skin), bol the authors suggest that this mi;hl be due to lack of 21rwrpt ion when this highly insoluble con: found is adm;nbtcted topically 1231. On the other hand, when dibemio(a.)py rent is given as a subcutaneous Injection to ham•ien. fih;wwlronns readily develop 1:6h %hen given as a sub, eut:nc•vu Lycction to both m''ec and hamsters ultl/ed as primary hosts it hkcsviY: ; reduced wIlpletnal pupilaty adcres,= and frhrosareumas very tcaJ:ly /24,25. Following inwitacheal insulkli n in hamsters, ! I y1 MICROFILMED BY 'I DORM MICR+LAB CEDAR RAPIDS a DES MOINES f•11CROFILMED BY JORM MICROLAB 1:•,11„1'•,,4, 1977 7A:Ihv:rAtw•yy,wn M, n/0/,n AYO�C•Ilnl/.( dNn7r{aj)pyrenc yrwluccJ a I11fh incidence of ret:harory turuon (riinarsly squunioux cell careh,onu in the larynx and bronchi and sdenciniwinoma in the bronchi) /371. ::e:.hsidiolenthrene /2844/ 3 -Mal ykhulantluenc (of ?Omtcd)9cholantinaw) is a very ryuot carcinogen, comparable to b,:nr•a(a)pywlw in its abilities to Indus cancer Its maty different kinds of tissucs. Exp:rirnents hays been conducted on many spectra mJ these may be summarized as follows: In n:&e, repeated 10111"1 applications of rnethyheholanllusne have been found to Induce P311910 ¢as, epitheliomas, and squamous all carcinomas, depending upon the dose and length of exposure. When injected either subcutmeously ser inustacheally, mice have responded ••lith tuners al the silt of iryectiorn (lite Inuasrachcal injection sets to be the mire active mode of zdnlnistntion) 130,31,32,351, Rats seem to be somewhat more resistant than mice to die carcina ( gmie effects of nrtivic oiantluene, in that the latency period for I tunar produelion or for Militants formation is longer than it is for v ! I mice. in one eePerinrn4 subcutaneous injection of the compound t I was round to result in dgmidilit 134/ a1 site site of htjeclion. Intra. moral Injection into die y'andulu stonuch of Ilse rat has resdtcd In aJenonulous dhcrliculurn as die most frequent lesion, although some i . arcomu were also induced /36/. Intrauachal injection produced squamous Cell nacinoma (mach smsBer does produced cancers when injected Inuasrachedly in she mouse) 137/ and surgical Imp4mts of trthylclmlmllucne•scatUd cotton formed Into the kidney produced ' undenfsble sq-.amoas cell carebnomos 138/. Oral dour of methylchd• miluene hive yrudiced rr:a mr_asy edenocudnams In raw (and an t additive effect, in lets of sr,:muy adtnuardnnna, resulted from + the camb!natlon of inthOd,o:anduene and bomb+rdmenl with riv-'on neutrons) 1331. In other spcc!es, meshy k.`.:8atl:rcne hn h.duced lung cancers (ydmarihy squan:ow cell mJ adr::; :ehcnu):vabb0a J40/ following lnliabrwichld trash:;lion,anJ a:conua ingr9r: a p;s 141,421 following subcutaneous vjealas Into the ebdornina wall. Skin painting 262 CEDAR RAPIDS AND DES MUINL�, tun.. .......... ....�. IIIc , L h..h,vnu•J f.l,(bben'v Rno-wr mfnmunmro:ul:pw6h I i - ! evpe"wents utditing 1anmlar /43,44/ have been found to mull in `• epW (flul mnwrs, in addition to dubJom)all:coma, m3li6n:nt ly ngdsrnu. p:pd!anas and zdcncrort inlnchclMnie inphmmion in the monitor has realird in edenueare!nos of the gJl6hdder with nriatasCL ' ( ) Me gallblaJdo of drags was found to be fairly reshunt to umwsrl• i scncsis, Following Insertion of high dosesof sirthyldwlamhrtne in t pellets into the gallbladder, only one in five dogs developed a neoplasm /391. Finally, intahachcal injections of high doses of the compound resulted fn neurofibiunus, ganglioneuroma, heimngtoiw, sguanous e<B carcinoma aid aderwcardrnama in the duck 128/. Imrapmituoeal injection info d(frArns /29/ produced uicoss m the silo al inFetim D&matihnrrne 14S491 Dbenrla,h)amblacene is an active mchogen whirls ranks with 3.0tairpyiene and 3•methydchulantluaw in potency. it is a much stronger Initiator dam pmnwta. In separate experiments on nice, dtbem(ah) anthracene has been given intraderaWly, subcutaneously and u a bladder implant, and in each case, cancan have been produced csiaesponJing to the type of Adgnbnisustion (i.e., in the above studies, skin tumors, map idle ceD wcolrs and bladder cancers, respectively, have been found) /4547/. inir_renal inyctions into (Ms of d:bcn.•jah) artluacene have ban found to induce Adawsawinumu at the. site of injection /49/, usd inttzmuwuhr Injections into pigeuns/481 hive produced fibrosarcomas at the site, with dutam metastases. Wea arbazotes /54551 Of the dibenaaabsaoles, 3,4.5,6dibcnecwb:eo:c (or dibenm(e.& n:b:ro'e) is a 1101:01 ca 4legm; 1,3.5,6%;bcntp: ba: a'e (dibenm(a,g)• calb:401a) Is los active ;nd 1,2.7,8.!!h:aemb2l04e (dibenao(aJ)• calbslole) h only feebly active. The rompa:rds Bilks from other known earcinogrnle s,;cnts in that they product 1:ep3lomac as well epilhdlarnss and smcoma /5065/. ll IkROFILMED BY i JORM MICR+LA0 "t CEDAR RAPIDS DES MOINES _ .. .._ 263 ■ r i II Ii 01 !f i� r r•1ICROFILMED BY JORM MICROLAB IWII.Xo.i. IV77 nLe ll,vbh mwx,nh nn,y nlr"„Leaf IL,anma In one experimem, nice received verging doses of 3,4.5,6.Iibena• evbuole amity and the primvy result was the production al squnsum papilloma and caacfnon.a of the finestonuch 150/. Additinully, there were some uses of eiulasis or hepator a In the liner. nnelateus in the lung and glonwrulo-ncphritis In the kidney. Sindlu results wee obtained in another study in which the skin of mice was painted with dnbenaearbamle compounds twice weekly and epithelbne an and papiilomau was psndu"J. There wm also cvidcna of liver damage in this experiment: focal necroses in the liver and hyperplasia of the bile ducks was seen /521• In rats /511, spindle cell sarcomata were induced fullawing sub• cutancous injection of 3A•5,6ilibemarbarolc. In Jugs 1541 multiple papilloma and a transitional cell urcinut a was found when the compound was injected Into the bladder. The same results obtained when Mee had wax pellets comaining 3A•S.64licnicarbaaule Implanted in their bladder 153.55/. Finally, pulmonary tumors mvic found to develop in nice following intravenous injection 153/. RorlaMthmerne 156-601 11cna(a)anhra <ne (ear 1.2•brnnnthracenc) has been considered non. carcinogenic, %cakly.m moderately atdnogenie. Its strength lies in its ability to initiate miser thin promote arclnugrnic activity. The tumor yield in mace whcn skin rydnts of bena(a)antluacene woe followed by eroton oil leatinenl was much higher than In udce who recrhed hearantlnacero alone /56,59,60/. The niononwthyl doivatises (with a mdlpi substituent at the $•,9•, of IO-positiohn) have been found to nudity produce bush epilhei• onuta and sacoin:o when either painted on the skin of mice or Injected Into ince suhcmancnmly 1591. Cndnonus of the bladder have been found when pcllcu of paraffin wax containing beni(a)antluam a lave been Implanted in i0m 159/. One s� s,ci ive studyargued Lint the compound is hioily cvcinogenie when adndnivtotion h Instituted In Infancy (in this experiment, adMnishaion consisted of injccliml by stomach tube) /57/. 264 CEDAR RAPIDS AND DES MUINL5, iia+.. L. Em161e11 ani fJ. C111M.v F: rdw r rn /lulrh In combination with other strong eariogem, it lux been found that bene{a) ;nthuune ploduced a ummution effect with some, burro effect with udhcr•. /561. Chr3 gene /56,61/. Quywin: is a weak earciwgen whin tested aline. Conflicting results have been found when chgsene is Icsled with a strong evcinoaam. In one expedmenl• a mixture of chgaene mid I;2-5,6dibenaanduacene Injected subcutaneously into n!ac resulted in no siStfrunl sumnution of cardiogenic activity: in another study, however, the tmniot yield with a mixture of ciuyune and met ylcholantlucnc (pained on We skin Of 'rice) was siCafnanfly greater than they idd from melhylclmlanthrene alone /56,61/. lnden afl,'.3-od1pyrn¢/62/ Civen singly and as a tumor initiator (bis connbimtton with a promoter),' indeno(I 2,3•ed)pymne seems to be a weak arcimmen. In topical administntimh and subcutaneous injections• the eongmund produced several epithdimhus and papMonus 162/. Insufficient veretch lis been conducted on this compound to rank It with much accuracy. Ram,pho nvahreart /60.63.64/ r It is difficult to assess the potency of the benaophenanthrene" compounds, as -there is a wide variation in experimental Jesuits. In general• die nunonrlhyh derivmixes seem to be mom active tun the pvent compound, henw(e)phcnxmhrene (o' 3,4.benmphatanduene), hill dm range of potency for die parent compound itself teems to be wide. Bcnau(e)phcnnhdsrcne ism been variously icpfred to produce no Illinois (either by skin painting of by subcutaneous Injection), slow Incidence of tumm (i.e., in Ins Than 2s,,t of the test animnds), and a large number or comes after a Iflonged 13tent (erlod/60,63,64/. This compound has bran ranked as strongly carcinogenic, by the Public Iieaith Silvia survey of compounds tested for eareinolenicity /2/, although our review of the Idcmuue on be:ur(cjphcn sn thtem does not rem to warrant this ranking. We would place is as a moderate carcinogen. aY' MICROFILMED BY7 j DORM MICR#LAB 1 CFDAR RAPIDS x DES MOINES 265 h'r flICROFILI+IED BY JORM MICROLAB Ibtll. D'w.1. 1977 Thrllydrh lrni linli,ml./(1lwn Lrel Pvrnina v.'the nalomethyl derivatives, however, exhibit a higher degree of �eebiogerd: acWWan ity the pucmt compound. It has even been supgest.d Lu h7•mcthyl•3,46enxophenanduene produced skin tumon w nph:9y that it could be considered to link with ucthylchulanlhrene, In term of sarComa producing potency, how"et, the compound was' found to be only moderately earcinugenic 160,63/. The 4- and 5•methyl derivatives fuse bccn found, In one cxpgri"nt, to be suingm cucinogens, producing butt, carcinoma wit Catalina (by skin painting and by subcutaneous injection) in more titan 75:1 of the mice tested 1641• rl ntivaane /65681 This compound appeals to be nonealci ogenie in exptdnxnls thus fu reported. Experiments utilizing wbcutancous injection as well as skin pointing hale shosvm Wal the compound exhibits very little evidence of epideurzi ploliferation and no esidence of sormnutai65. 66,681. fiowmer, in one expcdmenl 1671• in which anthracene was injected ore day prior to the inoculation or rats and nice with Elultch ascites a:eiuonu, the comraund was found to accelerate lumsor(7uwth even en In Mace amounts (conversely, hil;h doles inhibited tumor + grawdl) This $,Coneysuggests Out anthracene might have carcinogenic {I potential. To dale• however, tilde research has been done on tltt newnthrene 167.771 This. compound also appeals to be borderline in terms of hs ea C!no enic poicnlW /67.721. %Vc wine research los shown Out r..Etma or no epithelial tcspome occurred when plionanthmic was i. ad:rinisle:ed either lopleally or by subcutaneous inj0dim';67,631 other resr«h hu !ndicaled that compounds Containing the phnianduene stnm:u:e should be cunddued polm1W lurmt initiators urge$$ plovers athawf: 1771• In m, cxperinent ut3ving the Iniliviva•rromoton ploo,dum, pl:enantuune was found m horse s!gnifint actidty as s i Count hild3ter, producing p3pillomm in 210'A210'Aof the mice 1691. On the other hind, both la rfao and in 'flu a::::y$ which utilized Phasamit"ne and a b!o!d a ojcrewarn (Ehrlich utiles orcboma or R10U501" iI 't 766 1, • CEDAR RAPIDS AND DES MUINLa, iunr, •Y a,,.I Lt. falai", Rr,ir,yl rl gne✓or+neral Bmtrh 4ukcn-,la Vum) nittgesled that the IOw dcarban had no signtnemt effect on tunes powds or on the Ir3mlonn flan of. nomad «ILC C7casly, imm rexuch needs to be done before die crcinobenie Ntcntial of this crnnround can be dz•suiud whhany assu!ancc;67/. j%cr.: nhlcue ins also been used as an :ntiarcnog:a 1701. in one experiucut, it was round that phepail llucite. in a biglr molar rata to the areiiwae•n, s jndmamtly inhibited the growth of tuwes nwhen it was adnd,:deod either smsuhtaneoudy or before and after the adrdltsuatton of hijr doses of dibennnduacene. This expeiinient substantiates the dual nature of weak pol)eyclie compounds which may either inhibit os summate the effects of strung 0161191,14, depending upon We dose (ace section on Antluaccr c). nurrcrl7:crux 171.731 Too little mmaieh haul been conducted on the Ouosanthrna to acc :rtclj rank their potency. They mem to be active primarily as turoar inhii1om This is true for 3 rn and 3•melh)lnuouhenc and rot 7,3• and 7,3dioet y1fluoranlhene, Only 7•rrclh 1fluorehthena his ben, found to h m ra a conspierrinogcn, whe vas Dummaliene does not sant to be ase, weakly cueinogcnie /71,73/. 11) lino tests on at embryo cells low ul0izcd f1wI nthene e. Torre fo!lowm3 inenulatlon with Rauscher Len.emia Virsa In one test, r hmor-ithc re gyeeand to Iramfomn use nc6plistic ens into lunmra which .etc u..mplanwble into newborn lits. lroweeeh this result could not N du;,Ncaled in multiple reptications of this experiment, and neorar:.ircc vas Civiefore refolded as all imfgui:irwnt orcinogen /111. (It vis tar ,;u Ilut umsfwmallon in the lint Inst could haw resulted C•om m'dosn,pndaneous activity). Few rx, ::im:nu horse been done on the Duo:atSene earnpssadt in E:nmcl. ....:e have been ucaed topia!ly •:ith these conpnmds, Crown foi:o%el b+own oil, and tuners well 7(c!=4.bet the exact nature of thc:e (wLeil:er benign or rsdigra,a) could not be nua"I'llcd from the art!c!e reviewed. 3•mc:h}•isluo: anhhene, g!vcn lopicAy u -..i a 13•monih feria(, poduced car§,onus. This camp ind p:o,.d to be a complete Rt' 141CROFIL14ED BY l JORM MICR6L_AB CEDAR RAPIDS • DES MOINES 767 i MICROFILMED BY JORM 141CROLAB ILI.II. X..1,1977 71r Habh 1m144m1i,nr W Open Lrrf Bumina carcinogen but it is difficult to sank its potency (it is probably a weak or nw),iciale urNnogen)1731• P)•rcnc/69.7?,74.761 Tills compound is borderline in terms of its aschsogahic pwlanlial 169.721, I)reue fill produmJ papillonus in one skin painting caped• meat using micz. yet the numbers of papillunus %ere not statistically significant and rise compound was therefore considered to be nun• arcinogcnie 1691. This result was bom out In another skin painting experiment. In which no tomos were produced either %hen the. compound %as adnninbteted alone or %hen it was given in combination with ultraviolet radiation 1741. Ijsene %as used to pretreat lu:mtcr mils prior to the addition of a biological carcinogen (the adahmisus, SA7) In an effort to determine whethet non•careinogenle polycyclic hydiombons would enhance the uansfomution of cells. The results proved negative 1751. lioxevec, as an Initiator and particularly as a m•cucinegen, Wrote appeals to be active 176/. 'Alien pyrene was administered In skin jointing cxFerimeals m) mice• fo8o%ed by administration of 124 Ictra-0ecuoylphmbol•13amlale (a %ell•known chemlal promotes), papdbmm were produced in a few mice. Additionally, when Wcue %as adrnuni%taed sbnullaneousiy %fill the strong arcinogcn,benzo(.} Were, ajuanruus iascinoons as wail as p3pi0unus %•ere produced, suggesting that pyrene may play a significant role as a coearebsogen. nen:9rs'.n7,yrene f72.75-771 Thoq% related to the potent arsinogen, beneofap+ytene, bcnzo(c} p)'rme lines not possess neaty Iia potency of Its relative. Considered a nnnaa Cinoorn prorbw.!y, benrdr)pyrcne'f I,ntcrcy Ins recently come under debate 1721• it has been tested h) vneral s4!n tainting expel- mints on rice, with rise following results. i'•ncn Irtcd alar..; the compound F:odttced no tumors, suryesting its lack of :,ra2ro3cn1c potential. ".an a1nr!n3:crcd prim to a biolr,!ial cerc!nu;:n (SA7 ad:mrlim) /751, to,': ¢'p)lme did not enhmce the Irneformatlon of cells to cancer. flo%nct. wizen the compound was admiuB:ered as =68 CEDAR RAPIDS AND ULS MUINL:,, iuem p...n p. a.,.t..ah.. as u,: n•u, ha -a _ .. . _ 1 L hkGrmn end Bl eblah... e Rr,irvs nn h.'mi,mmrnmlHahA an initiator (followed by a well-known promoter, TPA). multiple pupolonus were )::odused, sugg.•)ting that bozu(e)p)mie may, be a strung tumor initiator /761. Finally, %ben rnird as a mc.1rciuvoen (in comUmlion with its carcinogenic hunter. Eenz(a(a)pytene), the Com• ruu, J exh'.bite) a tidy biglt degree of potency, bh that the cocarcinogens produced bath squamous aicinoma and papillomas /771. &rem(ghi)pegk,,r!11+3laar /75,76.781 Very little research has been done on these compounds, largely because ray have long been considacd non•areinugmie In one skin yinim,: experiment using nice• bmm(ghi)perylene did not produce my tumors Alien given alone but proved to be an active cowcinogcn wlh^.n administered Ta cunjunction with beazo(a)pytene in that agar:ous *aicinanias as well as papillonus were produced. In another skin painting eaperhncnl, brnzofOd)perylene i ability to initiate tumors wu questoned because of the long latency period before the aFpestanm of the Got papnllosm and becauw of the say small number of tumors produced. in this experiment, the promoter was phorbol mpbute aerate (FMA). Bien no PAPA was a lmiristeted, benzo(gh} pciylem alone did not piodum any papillonut Obvioudy much more research needs to be conducted before tire potency of this compound can be accurately assessed /76/. These is clan Ica icseardh completed an p erylene. In ritto treat- ment of cells with penylene prior to the addition of a biologlml arehmg<a (adtao%iru%, SA7) did not enhance the transformation of rorm_7 m!ls to cancer. This expedir4nl =ms to substantiate the reputation of peryicne as a nen•arcinogen 175/.' In an initiation experlmcnl. pcMene followed by phorbol inpisute acetate (PMA) pxud.:ed a fmv papillouns, but the researches considered the mmlxwn I r, i In be Fnobably dct c!J of inithting activity. %Ince the lster..cy IerioJ \fore the ap;vaa ran" of the Fiit0 Inpillona %u so long. nen given Iona (%ilbmut P.MA). prilehne produced no papilloma. As %ah benzc(S!i1)peryIcne, this comp land needs much more re::arch before accurate classifhation of its potency can be attempted /7g/, k'1'A 141CROFILMED BY f l JORM MICR+LA CEDAR RAPIDS DES MOINES 3 i MICROFILMED BY JORM 141CROLAB ILI.II. X..1,1977 71r Habh 1m144m1i,nr W Open Lrrf Bumina carcinogen but it is difficult to sank its potency (it is probably a weak or nw),iciale urNnogen)1731• P)•rcnc/69.7?,74.761 Tills compound is borderline in terms of its aschsogahic pwlanlial 169.721, I)reue fill produmJ papillonus in one skin painting caped• meat using micz. yet the numbers of papillunus %ere not statistically significant and rise compound was therefore considered to be nun• arcinogcnie 1691. This result was bom out In another skin painting experiment. In which no tomos were produced either %hen the. compound %as adnninbteted alone or %hen it was given in combination with ultraviolet radiation 1741. Ijsene %as used to pretreat lu:mtcr mils prior to the addition of a biological carcinogen (the adahmisus, SA7) In an effort to determine whethet non•careinogenle polycyclic hydiombons would enhance the uansfomution of cells. The results proved negative 1751. lioxevec, as an Initiator and particularly as a m•cucinegen, Wrote appeals to be active 176/. 'Alien pyrene was administered In skin jointing cxFerimeals m) mice• fo8o%ed by administration of 124 Ictra-0ecuoylphmbol•13amlale (a %ell•known chemlal promotes), papdbmm were produced in a few mice. Additionally, when Wcue %as adrnuni%taed sbnullaneousiy %fill the strong arcinogcn,benzo(.} Were, ajuanruus iascinoons as wail as p3pi0unus %•ere produced, suggesting that pyrene may play a significant role as a coearebsogen. nen:9rs'.n7,yrene f72.75-771 Thoq% related to the potent arsinogen, beneofap+ytene, bcnzo(c} p)'rme lines not possess neaty Iia potency of Its relative. Considered a nnnaa Cinoorn prorbw.!y, benrdr)pyrcne'f I,ntcrcy Ins recently come under debate 1721• it has been tested h) vneral s4!n tainting expel- mints on rice, with rise following results. i'•ncn Irtcd alar..; the compound F:odttced no tumors, suryesting its lack of :,ra2ro3cn1c potential. ".an a1nr!n3:crcd prim to a biolr,!ial cerc!nu;:n (SA7 ad:mrlim) /751, to,': ¢'p)lme did not enhmce the Irneformatlon of cells to cancer. flo%nct. wizen the compound was admiuB:ered as =68 CEDAR RAPIDS AND ULS MUINL:,, iuem p...n p. a.,.t..ah.. as u,: n•u, ha -a _ .. . _ 1 L hkGrmn end Bl eblah... e Rr,irvs nn h.'mi,mmrnmlHahA an initiator (followed by a well-known promoter, TPA). multiple pupolonus were )::odused, sugg.•)ting that bozu(e)p)mie may, be a strung tumor initiator /761. Finally, %ben rnird as a mc.1rciuvoen (in comUmlion with its carcinogenic hunter. Eenz(a(a)pytene), the Com• ruu, J exh'.bite) a tidy biglt degree of potency, bh that the cocarcinogens produced bath squamous aicinoma and papillomas /771. &rem(ghi)pegk,,r!11+3laar /75,76.781 Very little research has been done on these compounds, largely because ray have long been considacd non•areinugmie In one skin yinim,: experiment using nice• bmm(ghi)perylene did not produce my tumors Alien given alone but proved to be an active cowcinogcn wlh^.n administered Ta cunjunction with beazo(a)pytene in that agar:ous *aicinanias as well as papillonus were produced. In another skin painting eaperhncnl, brnzofOd)perylene i ability to initiate tumors wu questoned because of the long latency period before the aFpestanm of the Got papnllosm and becauw of the say small number of tumors produced. in this experiment, the promoter was phorbol mpbute aerate (FMA). Bien no PAPA was a lmiristeted, benzo(gh} pciylem alone did not piodum any papillonut Obvioudy much more research needs to be conducted before tire potency of this compound can be accurately assessed /76/. These is clan Ica icseardh completed an p erylene. In ritto treat- ment of cells with penylene prior to the addition of a biologlml arehmg<a (adtao%iru%, SA7) did not enhance the transformation of rorm_7 m!ls to cancer. This expedir4nl =ms to substantiate the reputation of peryicne as a nen•arcinogen 175/.' In an initiation experlmcnl. pcMene followed by phorbol inpisute acetate (PMA) pxud.:ed a fmv papillouns, but the researches considered the mmlxwn I r, i In be Fnobably dct c!J of inithting activity. %Ince the lster..cy IerioJ \fore the ap;vaa ran" of the Fiit0 Inpillona %u so long. nen given Iona (%ilbmut P.MA). prilehne produced no papilloma. As %ah benzc(S!i1)peryIcne, this comp land needs much more re::arch before accurate classifhation of its potency can be attempted /7g/, k'1'A 141CROFILMED BY f l JORM MICR+LA CEDAR RAPIDS DES MOINES f4ICROFIL14ED BY JORM MICROLAB • CEDAR RAPIDS AND DES MINL�, luno .270 L. and FJ. 0;:bmle sn".'Is, TABLE I (Cont.1 C.,.N..d Stmclurc DlGmulailPprrc 00 Ols N .! r 1.U1. NO.4. 1917 TO, 11"11h lwliwiwj of of, 1, Caronene 1791 vety little 1c,scuch has been done on coconew Ibis compound appears to be non-mrciouticuic, a no tumors %cle produced when the w1upound was injected subcutaneously in Hoe. Coronenes Potential as al initiator or cmfci"Sc n has not been studied 1191. ti Alethl lbough mthylanthm"ne and "Illy1p),ene compounds was isolated in cfnissiom flom leaf bumipg,inwstigatossInce not begun to CXPIWc she earcinc%enic putcotill of three sussupounds and it is not cit, posuble at this time to tank them fot card,iognicity. TABLEI Brnndannhnvrin SIM"we 11 Suwnsj) cm,dwicnic DenWaimim .270 L. and FJ. 0;:bmle sn".'Is, TABLE I (Cont.1 C.,.N..d Stmclurc DlGmulailPprrc 00 Ols N .! r F 14ICRO� IL DORro fM IMED C RD; L A9 cFDAq RAPIDS - DES MOINES cit, Brnndannhnvrin F 14ICRO� IL DORro fM IMED C RD; L A9 cFDAq RAPIDS - DES MOINES MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES MUINLS, Iui;, Rniew'ron £nmmmrnkl //mllh fluunmhene nen[n(OPr,cac 14.5-bfn,pr,ene) penkne nm,nlpnUp<,rlf,k MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS •DES MOINES b J i I 273 TABLE I (Cmt) . Cuci,lupcnlcilr Compound simclurf 6rcinopnidry Comp.rund Gninupeuk lndcno(1.2.3sd)pynry l•Mlbk TIICNnlhlrnf 1`/�'/��'M�jr/�l, -P(odcnte ar weak) - (..y mar h•nun�a,nnoprnk. V VV ,y n,q hcm come akinnpenle fluunmhene nen[n(OPr,cac 14.5-bfn,pr,ene) penkne nm,nlpnUp<,rlf,k MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS •DES MOINES b J i I 273 VotlLhn.a, 1971 Carrineaenl3ly pucnd9mble MICROFILMED BY JORM MICROLAB the It"Ith InrlimrFvu of opn Llvfftw ins TABLE I IConl.1 CornNund snuuucct.lr COIOMK A ' - Benzol\)Iluounlhrh,r . lB.9AlumuunNhene) 8whrarion of Anbaul Dab Ko amount of animal testing alone will conduslvcly prove that a chemical Is uvcnugenic for nun; thcrtforc, animal studies will always be limited in their applicability to man. Iluweva, since most animal carcinogens are known to saw cancer In humans, animal studies are of some predictive value. In order to put such studies in perspeclive. It is necesvary to consider the limitations as well as the strengths or toximloglal. testing. new limiullom include: •..� 1) a grossinwnsldvityimposedoneonventlonal tests by the necessity of using small groups of animals, since testing large groups is quite costly. To compensate for this Insensitivity, toxicologists routinely lest at very high doves which do not usuzily telleet the dose lacls of ;' �1 • i die humans at presumptive risk /B0/. A problem Is thus created for the / ( standard selling agencies which mu:I somehow extrapolate downwud f to an aeceptWe level for human exposure. liability to predict a safe level for human exposure to chemicals i, due to the variation 1n sensitivity between man and animals (or between idhffcient humans). For example, rot the drug dolldmnide,"Ihtlowea effutive huoun Ictal ,ente dose Is 0.5 m;/I's/day; lilt eorsespomding v9lues rot the moues, rat, Jag, and ha;nllcr are 30, 50, 100 and 3511 ngjI,jdsy, resp:etivaly; thus, humus tae GO tines mom scmiilve than mice, 100 tlnus rase temitiae film tars, 'CO times metre -empire than t9 dogs, and 700 times murc sensitive than hamsters" /g0/• 274. CEDAR RAPIDS AND DES tori,` L. i:•ins'+nn anJ f.J. fa@Dene Nrtirr,.m !'myons"mall/muh 3) inability to accurately reflect human exposure by testing chemicals sinfly, at varying dose Icrds, other than to mmbhmation. This becanes ou dal In the caw of carcinogens, to which humans may be multiply exposed at any time. The interaction of bYo or. more arcinogeM a the lntenctiun of a carcinogen and non.•ascirogen may love profoundly toxic effects on humans — much mom than the effect of a single carcinogenic agent. This has bun well documented mcently by Bigysm and Falk in Their demonstration their the co -carcinogen, nc'odcane, potentates the carchhogcnic maspuae of benao(a)py,w 1000 -fold /4/. Despite the limitations of animal studies, they my be utilized to screen for potential carcinogenicity, mulagcuteisy, and Ieratogenieity; to detehrdne what species a chemical b ea cinugenie to; and to roughly rank the carcinogenic potential of each compound tested. These strengths of toxicelogial testing should not be nuntndtc,ijor through such tests it Is passible to suggest, with a h'l,.h deym of presumptive relevanu, which eherrials mi;h1 be carcino;enic for man. Thls is fu more prudent as public health pulley than waltin3 far epidemiologic data which los rrlrospec!(rdy established which comryunds art human carcinogens. On the Iasis of the sewarch shady completed on the polyq-die amnutic hyd;uarbons, it an be suggested which amgounds might be areinngenfc to nun. VAut cannot be.done Is to use admal data to set "care" human levels for thew compounds. Acsrsev;mr, ofRlsk 11 Is rot po;: ble to set threshold Inch fur chcneal ascinogens On paltiteiar, for the polycyclic in tap bumL:emissions) fat the folly -V1,13 ruwes: 1) Thou; h a rSashnhl level for a,^. en arclno-tn rn(;hl be established for arm spcH. dace nay be sdJe vetbaimn between that species and nun, in tuns of the level of which eaue:rt would ap,aa. Additionally, It ha L•ern repeeltdly sSnwn Ilial no one spa^•s Ice tespahecs parallel to Che haw.'m mrla:rc over a very ride cr;e of the trecrs of cihr^.c:': J, 3/. Thsrcfece, usin3 cn!ma data to lcedL•t lhmshold levels rot n.m Silly be nuaading. IIICROf ILMED BY J6RM MICR+LAB "{ CEDAR RAPIDS • RCS MOINES 275 I a MICROFILMED BY JORM MICROLAB A i'✓LII, A'✓d, 1977. ' The llrerlh Wateei"I CEDAR RAMS AND UES 1•I01NL.�• iuein. 1. FerN.vn..1 E.J. rakhme Nolrra oa }'nvnmrxnml Nreir risk of dcseuphg unctl to which Iraf burning m$ht contubute, it is both unwise and dangerous to witnit the further cu itaminationof the i! em inamment by chemical carcinogens from leaf burning emcdom. i 141CROFILMED BY JORM MICR+LAE3 CEDAR RAPIDS DES MOINES 2) Even If a thscdsold could be established for a given chemical carcinogen for con, it -is not poWblc to tell Trow this dueshold might be lowered. by the Lueraction of the carcinogen with any of a hmt of ssomarcinogenie agents - It is also impossible to lest the Infinite coadinatio s or chemicals permeating the air, food and water for z;l possible- carcinogenicity.. I 3) Not every Individual in a population reacts identically to envirom menial contaminants. Thea are high risk groups comprised of people iJ who have genetic factor& which may "use them to be epic sensitive to lower levels of chemical aicinogea don the "wand" pupulaliea For example, individuals with the genetic capability to Induce the syndesis of die enzyme, aryl hybormbon hydroxylase, following exposure to compounds such as beapyttne, we drought to have mhaneed susceptibility to hydrocarbon cmcfnogms 181,82/. Also, Individuals with a dectemed immunosurveillance alneilyare considered at high risk with respect to caacinogenais. For example, the marked Increase In metal] cancer rata in People over forty years of age is directly correlated with a decreased Functional all -mediated Immunity function/831. Furthermore, Individuals who haw been given Immuno- • suppressive drugs are known tohavcininncmedincidence ofcancer Aq. Because threshold lexis for chemical carcinogens cannot be predicted for individual, at the present time, they artainly Cannot bt predicted for populations, "comprised as they are of aggregate, of genetically hettmgerrcous individuals with widely varying predispositions and susceptibilities "1801. CONCLUSION i i &rause leaf burring emisdoa contain polycyclic aromatic hydro- carbon compounds which have varying potential for causing =c" in • anins1s; beearoe weer ogencsis in one or mom animal speeia ci<aa a strong Index of suspicion that the same chemical will be carcinogenic '•I fur hununs; Wswe safe levels fer•hnian cxposme to chemist eacinu ens cannot be predicted on the bais of on;nal'w erlden iolco- }� ed uta; and finally, bean•• It is Impossible to quantify the Loran j 1 ]76 CEDAR RAMS AND UES 1•I01NL.�• iuein. 1. FerN.vn..1 E.J. rakhme Nolrra oa }'nvnmrxnml Nreir risk of dcseuphg unctl to which Iraf burning m$ht contubute, it is both unwise and dangerous to witnit the further cu itaminationof the i! em inamment by chemical carcinogens from leaf burning emcdom. i 141CROFILMED BY JORM MICR+LAE3 CEDAR RAPIDS DES MOINES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES 1,1011iL ), iuei„ VaLiI.No.4,1077 The11.11h lnyiirur(mnaJOvn lr.IBuning REFERENCES 1. BUREAU OF NATIONAL AFFAIRS, Sute Alf Laws Uywn Hamm. Enaimnmcnl Rgmnen, w'a+hlnpan, D.C, L NATIONAL ACADEMY OF SCIENCES, Putialau POIyc1Jk OrPNC Matter, Washington. D.0 1972, p.13. 7. Mama, Edward IL 1lahoon to Amb D. Dumetle. Sul- of UHAOU PoOulian C1mUal Ooand, Octobcr 28,1975, p.1. 4. DINGRAA E and FALK It Fna4mtttoW acinopcns..bah Ea4can. 11mirA. 19: 779487, 1969. 5, RIGDON RII and NEAL J. Tomon In mice Load by ae Pudabt "ttr from a petnocicmiW 'mduateial tela. Fees, RrP Biot .And. 29: 109423, 1971. 6. DULAY ON and W'A1Tf.NOFRG LW. 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AR111L'R IW and L:ASTLICK III. The ahganihip halm done and cerci q,tcle ropmw obtrned by injecting malhyichohmluene Into Ire pe itoneat cavity of dd.lrnt GJnwtk 27: 199-204,1963. 30. GAUTIERI RF and '.,!ANN DC Effect of ImaJasomy and auadiol hnmic admL4•UaLm ,. the mniaul .,ct acnie data of m iffyi, dmL•nthrece oa rutee eplJrrmtt L Phar%Set SA: SSyr560,1971. 31. BARRY G. COOK M.HASLEWOOD GAD, IICWI:77 CL DIEGER I and I&NNAWAY LL lire podualon of anm by Pae hydnoan Wm • put Ill. h„c Foy, Son 117: 718.)$1, 1975. 3L NETfC51JIM r4iJ HAMMON'S AS. lndwhas,ofvluamous Call mednoma In the sapnwry Itul of tdm. L Abl Cancer imJ. a7: 697.701, 1971. 33. NIIPLL0AG6.I.R CI _od STRAUB RI'. Llfat at hnxthyl+hut intluene and Ruian nenmon Inaunlnn, chin dngly at O10,1ped,on at mammary mdmsua.�s. A Pbnl Ccnv lmr, 45: IAS4187, 1972. 34. RI'.IMI'•!D enAGLO%V1I*L Ih)mViesin mu in)ened +taboaawausly with }rncthal.uaWihune.lbe Sec. LYp. Blot Kent 120:507.311,1965 141CROFILMED BY ... ... ,��` {I i DORM MICR+LAB i CEDAR RAPIDS a DES MOINES 279 01 j ra l I j {I I i t-11CROFILMED BY JORM MICROLAB 1'.W.Nod,1977 Thr Worth lmp':atiu+a -/Open LIfSumW 35. DACIIMANN AT. COOK JW, DANSI A. DE WORMS LGM, ILLSLEWOOD GAD, IIEWETT CL and ROBINSON A.N. T1,e pW.,d.. of cancer by I,.. h7 di."bona - IV. Doe Roy. Soo 123; 3:3.367, 1937. 36. HARE WV, STEW'ART III., BENNETT )G and LORENZ E Tumaa of tlw Flanduhr staunch induced in ❑a by mmmural injection of 20. mill) khukn churn. J X01. Crum lntt 12U019-1031- 1951.52 37. SCHUMER II, NLTTESIIrJM Pond MARTIN OIL Raid dertkpmint of baonddoloich,atu sgwmw ceU cum,, in nu aft" inuamehal in}ction of Ymthykholanlhtene, J..taeL fencer/nil.49:5:1-5:6,1971. 30. ITO N. Eap,LnentJ studio on toms of 17e wbury cycle. of an Induced by ehem(dartinoyem.Arta fork Jap 21.67.109,1973. 39. I'ORTNBR JG aW LLP'FAu L0. Carcinoma of itw p111,11d a" In dolt 0,mer. 14;1127.1130. 1961. 40. IORAO.A. FUJISAWA T,TSU BURA Eand YA.MAMURA Y. r%p"imental tanner of the Ionic in rabbits induced by demiol eucbmpns. Cnar Ret 32:1209-1217.1972. 41. DALE 6111, EASTY GC, TCIIAO R, DESAI 11 and ANDJARG11011 M. 7111 Induction of lumen In the puinea-pin nice mlhyleholanthrene and dinhylnluomaine and their popaptlon In r0o and n rine. Rib J. Glen• 27s 445450. 1971 42. BLUMENTILAL ITT and ROGERS JR. Smdka of luLtca-pi$ lemon. IL The Induction of maliFnanl Zamora In Kinn pip by mth)Icholanlluc te. Conrcr Ret 22: 1I55.1162.196L Al SIIUBIKP. PikI RA G and DELIA PORTA G Sludi"ufckin areinolenNa In the Siam golden Immmt. Clem Rt 20: IM105, 1960. 64. DA14 GO:aJ KOWALEWSKI K. Theanalum!al)alhology of eaptimnW 83UbLdder .,Cie. m In hums"L Cavd. J. Sur2. 6:338.3SS, 1961. 61 KLEIN 6L A miau,iw of the I(itladnl and pumollns anion or 9,IDdimlh)6I,2-benrantluaadw and bt Wn I41rudpmca!4 Cnnr Res. 70:1179-II8). 1960. 66. BRYAN WR and 51tisim, MR. Ouanliutia analyds ordas-asp wdata obtained .ilh Ouce atebogenie hydroWbons In main C311 auk red= J. Na:L Csn last 1503-S31,1943. 67. ALLYN 511, EOYLIN'D F, DUKES CF HORNING ESaad WATSON 1G. Cancw of Ot ininuy bLddn Induced Li rrdaxith muboUIaof vomade li rdw, nJ u)pmrhan. RIL J. C:star. licit 2.223,1957. 4R PRICHARD %W, LUUANKS JW.aid ILA7.IM. CC Aye and breed eflens on Indanlan 0(Iibl-Carma by dilwm(Sh)MUuaaae In igcont J. Nall (::oar 1mL :3:935.915,1961. 69. SlItAUSS Eand SLCfkI'KO ML Q.W.1 indunion of neoplasm In the kidney orx'14 P(^inL Gnat Rra. 26:1969.1977,1966. 180 I CEDAR RAPIDS AND UES F1UlNL�, tUnt: i L. fnrJ,vn anJ fJ.CGDrce Rnsws on fminamrnul//nhF S0. ARMSIRO.NG EC and bONSLR GM. Squamous .,,in,.. of Ibe rule• stamrch and elks leakna In min, follo.iny nal adrainiuution of ]:/:S:bJibevatbnAr. Rte. 4 cnw4 a; 203-711,1950. SI. BOYIANDE..d UI:SAAIh<utcnryedeanion of d,W,wba.Wm Pe". Roy. Son 123:439.441.1937. $2 BOYIAND E and MA%SON EIL Chanpy in the Gan of mile after ad. mdnbv.6,n of 3:::S:b,hhvcMrule. R,rL'a•m J. 22;1160.1166,1936. $l ANDF.RVONT IIB aW TOWARDS Jr. Ikp,lk e)unl" and subtutaneam and pWmmuy tumis indun,d by %N-utannius mjctlim of 3,4,5,6Ad b""batok.J -V11L CoaW last 2: 134IN9. 19:I4L Sl BONSER GM, CRABUE IGS. WLL 1W and Pl'RAII I.N. I.Jucd.a W er"'u" l mvFLccm in til w'vu0 I.LJdrt of the dug by intamkal �Fdun oh nemdal W cinopn.4 PuA GrL 6B: 561-S6a, 1951. 51 BONM:RGM.CLAYSON DB, IULL IWand PYRAII I.N. The arcino2enk pope,iks of 2+niaol.aphlhol h)drochbuide and Ila Pula, emirs 2naphthlLmiMWI J. C-1m6:4I2426.1952 " 5S. S7FIVLR PC G,cinupn;tri) of molopk etl m"Is tlmWuneoudy Wnunbutad. Cnnr Rea, 15:632-635. 1951 51. KUJN M. Sulap:Ibilil, of main 86AFt/I h)b,id brant ndoe to tu,00dpnnu eilh 13•hnamhta.n4 deo>/'ehoUe acid, and 3•mathy6 aholantlucm. C -am Rn 22 1701-1707.1963. 56 ROE FIC and SALASI.IN %fit retiM swdks on Immnpku otcno Fends: vinhlkm mlaaine (T -E%0. 12-benaaalhuane and D•po. iWattum, o W16ton of'ILI tum. formation in the mwm B"'L L Cantu. 9:177.333, 1951 59. CLSYSON OB, PRINGLE IAS, OONSER Gsland'AOOD.%I. The 1"6otgde of bladder imianaUon; funhct rtwh, aadan Ymuaeal. Bdt. J. Cancer. 72:625132.1969. 60. BADGER GSI, LOOK y . IIL%I.TT Cl, KI:NNAWAY EL, KIiNNAWAY NII, MARTIN Rifled ROUINSON AM. Tl: puAu tion of unm Op pwe' h)d,owbom. V• Roo Roy. So, 129:439467.1940. 61, REIGEL D, WARTMAN WB, BILL WT, RG:B 00, SIIUBIX P and STANGI.R DW. Belli, of;mI,)lUmlantb;cae cHn Waint c web M Ma by .2 I s .6a7aw: nv, mrc. cane Res. 551301 303. 19s1: 6L HOFFMAN D cad k1TOF.R EF. Dnvag rw Wcinufenen u'irkua cos 'L'acn+ol pence. L />: F.•,b1•da+1. ea; 137.149, 196L 61 SIU,AR M) IN U HER I. SmdY; in olttnrgene Ut XVL Pwdacclon of mbeutamous to." in Hae by mhallaneout pA)eydie compounds. A NIA Gnat lmL 2:211.7S6, 1941. 61. 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SAUMAN MH and ROE FIC Fonder taus for lurmi-Idlktidly activity N.NdyU<hloldothyI) PamiwpWo ,IbuOtiea,iJ (CDI348) as an in0hta ofdrn lumot fuualiun In the moxa N16J. Gnm. 10:163-778,1956 70. TALK IIL. K071N P and TIIOMISON S. Inhbidon of cocnupeler4 [rclu A'nclm; llrehh 9: 169.179. 1960 71.. FREEMAN AC WEISOURGER F.K, WEISDURGER 114 WOIFORD R4 MARYAK 1M and l(U".%LR RI. Trandorralbn of all cultun cc an ndiatlm of the auinppMc poumial of <h,,,daj� A Abll Canmla4 63. 79).607, 1971. 7L SLRIDNIR 1DTumw Initiation b7+pp,,Id)' nmmrcn ydn{cpolygcoc uorad:hy,UuvkmLA A'ad Gnm/nm 50: 1717-1719.1973. 71 1R)I 171AN D. RATIUTAMP G. NLSNOW Sud WVNDI:R EL Iluur. anthem: Quandud" JetnnJatLn in eipaletle 1ma4. fwralion by pyvolldt, and wma•nilhtlnf actiNly ZA'elLGnnNmc.49: 11611173. 1973. 74. CAVALIER] E and CALVIN M. Pholorh.miml mupfinS o( benm(a). piddle ith I-melhyiglotinr; pbolaxdllumm'mnl of alcngsddty. L. Eiidnun anJ L'J. Cakbnr Rrnewr on Enrvvnmrnlull/a/IA and.•nra anfertanl 14m Je ak e)dn bd--n WL Compin NnduL 752: 92_6.828. 1961. 80, LPSTELN SS Fanrhonmmul deurmnanU of human ancn. Gnm Rn U: 24212429, 1976. Al. KI'LLUMAN Q LUYTENKELLERMANN M and SHAW CCrnelk ndation of aryl hyd,.bon hydtoayku n I"n" I)-Plnocyln Amon A III"'- Ornrlia 2S 227-171. 1972. DL KI:LIERAAN G, SIL\W CR and LUYTEN•KELLERMANN H Aryl IlYdrou Men bYeJ aYhu ittWoblUtyand Wunelnpede aelnol NUN. 269:921977,1971. 83. MARX IL Thymic ILrmurea: InduaU of T Cdl Matwadao Sdrna 187: 1101185, 1217, 1971 84, FAIIRY 1L Came in tlx imm ni-I-Ppnsd plkaL Ann Intern Arr4 7Y 210.212, 1971. IdICROFILMEO BY DORM MICR+LAB CEDAR RAPIDS a DES MOINES 281 ®m Ant d PAoloblot IA: 641637,1971. 71 C\STOOCMECZYI.SKIIand DIPAOLOIA.En... amwnt or.dr.,U. oan1fo0adon by pe .lin enl of Nm,tn aIh „,th mtdnajod, yolp pdic hydrucnlvnL Cundr RCL 31619.824, 1973. L -i 76 VAN DUURLN UL UTZ C and COLOSCIIMIDT M Coarct mpcnle a;rnb In loluca ardnoydnmiL J,ASNC.•nnr/n¢ 51: 70}105,1971 77. LLGIO K.Gruulh Air.ctimuf the rtuue rPUeymilafleaadn(k applicallon , f 7.4-Wrimp)......omn odor 1,7 tenyup)'ane.Arla Polh AIfnW Srand I. 71183-190.1966 76 VAN DUURIN OL SIVAK A, COLDSCIIMIDT 8M. KATZ C and MLLCIIIONNL S. Initk h,;,c: atY ur aro:rollc b, dlualbmc to lYwlapc a2nn: eneslLJ..1:r1[ Cmnr ln4L U:II67.1177.1970. 79. LACASSAGNE A. OULLII01 NA ZAIOEIA F sed L\VIT•LAMY R Cnarololk. Sw It pouvoh analcYac do qurlgll hydromthuica 282 L. Eiidnun anJ L'J. Cakbnr Rrnewr on Enrvvnmrnlull/a/IA and.•nra anfertanl 14m Je ak e)dn bd--n WL Compin NnduL 752: 92_6.828. 1961. 80, LPSTELN SS Fanrhonmmul deurmnanU of human ancn. Gnm Rn U: 24212429, 1976. Al. KI'LLUMAN Q LUYTENKELLERMANN M and SHAW CCrnelk ndation of aryl hyd,.bon hydtoayku n I"n" I)-Plnocyln Amon A III"'- Ornrlia 2S 227-171. 1972. DL KI:LIERAAN G, SIL\W CR and LUYTEN•KELLERMANN H Aryl IlYdrou Men bYeJ aYhu ittWoblUtyand Wunelnpede aelnol NUN. 269:921977,1971. 83. MARX IL Thymic ILrmurea: InduaU of T Cdl Matwadao Sdrna 187: 1101185, 1217, 1971 84, FAIIRY 1L Came in tlx imm ni-I-Ppnsd plkaL Ann Intern Arr4 7Y 210.212, 1971. IdICROFILMEO BY DORM MICR+LAB CEDAR RAPIDS a DES MOINES 281 ®m MICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MOINL�, VLorraine Saeger i I, 1 I ii Y f z MINUTES OF STAFF MEETING October 25, 1978 a meetins of Departmentad ferrals from the departmentrmal Oheadsl(copy attached). f October 23 andistributeditomal theand I Items for the agenda of October 31 include: Approve parking garage contract 3 items for bond issue for parking ramp be sent to the City Council on Friday regarding the schedule of A note will Council meetings for the holidays. Director announced that the bond issue bid opening would be on The Finance November 21, at 1:00 P.M., in the Council Chambers. Tuesday, hotel -motel tax will be issued after discussing A press release regarding the the matter with the City Council. I' that there will be a meeting with the IDOT on Thursday The City Manager noted afternoon regarding Freeway 518. 41 Pre)ared by: VLorraine Saeger i I, 1 I f I VLorraine Saeger i I, 1 I MI tdCROFILMEO BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES {1 %CROFILMED BY JORM MICROLAB I Informal Council Meeting October 23, 1978 i SUBJECT Proposed Hy Vee construction on Highway 6 Bypass Ecumenical Housing - Air rights c K of C Building Human Rights Commission - absencE Property acquisition and disposa Perpetual Inventory it • CEDAR RAPIDS AND UES MUINL�,, iuNn DEPARTMENT REFERRALS fit" MICROFILMEp BY 1 JORM MIC R+LAB � i CEDAR RAPIDS • DES MOINES DATE RECD REFERRED TO DATE DUE O < W ¢M 3 W S /STATUS Status of project. Has Public Works 10-23 Public Wks received any notice from IDOT on approval of Highway 6 access. Contact Ecumenical Housing group to ver 10-23 P&PD see if City can provide assistance or support. Are appointees advised that attendance . s 10-23 Human Rel is required? Modify bylaws, to provide for termination of members who: do not atteRd -'if member is not attending. 10-23 City Mgr Resurrect memo of several months ago I regarding this. 10-23 Financ When can this be initiated. fit" MICROFILMEp BY 1 JORM MIC R+LAB � i CEDAR RAPIDS • DES MOINES M!LROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MUIHL�, ;u+ October 29Meeting DEPARTMENT REFERRALS October 244,, 1 19778 SUBJECT ! Street lighting, 1200 block East Davenport rt Neuhauser Iowa Avenue and Gilbert Street Pedestrian safety W } DATE REFERRED DATE Q w RECD TO DUE i i 5 gP ¢ C 11 il OMMENTS/STATUS 10-24 11Public Wks 10-24 11 Public Wks 10-24 IIP&PD 10-24 11Public Wks Y:. MICROFILMED BY �y. +) DORM MICR+LAB CEDAR RAPIDS DES MOINES Allegedly one and a half blocks in the area where street is unlighted. Check on this and advise Mary Neuhauser. Status of reply to October 10 letter' from Harold Bechtoldt. Report to Council on why lights not Jefferson and Market. Repaint crosswalks if necessary and install "Yield to Pedestrian" signs??? A J.. n.. .. When will asphalt be installed here? ) Old "no parking" signs gone. Cars are blocking access to College Street at ! night. Fire trucks could not get into rary signs. O uu� MICROFILMED BY JORM MICROLAB MINUTES OF STAFF MEETING November 1, 1978 CEDAR RAPIDS AND DES MUINL.�, lue- Departmental referrals from the informal and formal Council meetings of October 30 and 31 were distributed to the staff (copy attached). The City Manager advised the staff that the City Council had met last week to prepare its goals and objectives. The Assistant City Manager will prepare a summary and distribute it to the staff. The City Council plans to meet with the staff regarding these goals and objectives. However, a date for this meeting has not been set. The City Council will not have an informal or formal meeting the week after Thanksgiving. The Council is not planning to have meetings the Tuesday after Christmas or New Years. The staff was requested to plan around those dates. Items for the agenda of November 7 include: Parking revenue bond resolution Public hearing on parking revenue Public hearing on cable television The Finance Director explained the use of auditrons for the copying machine. There will be one for each division and will be placed near the copying machine. A new copy machine will be installed downstairs in the Civic Center. A Xerox brand, the machine will have reducing features. A new coffee machine is being installed in the breakroom. This should help to take care of the deficit in the coffee fund. Pr �ared by: C2421nn¢- Lorraine Saeger 141CROFIL14ED BY JORM MICR+LAB CFDAR RAPIDS 015 M01M Y i t11CROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES MUINL,, LUV - DEPARTMENT REFERRALS DATE REFERRED DATE U ~ WMMENTS/STATUS RECD TO DUE F w w One Review possibilities for alternate 10-30 Public Wks Month traffic routes if Melrose Court is closed Report to Council re. downtime of� 10-30 Public Wks this equipment as discussed at informal session. ..-.fUCRoFILMED BY ._—.. i JCRM MICR+LAO CEDAR RAPIDS • DES MINES 11 1 K MICROFIL14ED By JoRm MICR+LAB CEDAR RAPIDS • DES MOINES rATW ower Can it Citizen on if only a L street B consider- zy on on. udy. Include', s on is counts ges ofC, i ng legal f of tax creation use tenance. aft of 14ICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES h10111L�), luvir r MINUTES OF STAFF MEETING November 8, 1978 Departmental referrals from the informal and formal Council meetings of November 6 and 7 were distributed to the department heads (copy aggached). The City Manager's Secretary was requested to give a copy of Jim Powers' letter to the Director of Public Works. The City Manager announced that the Chamber of Commerce will be holding their meeting to discuss long-range community goals at the Carrousel on November 21. City Council goals, overall goals of the City, and specific department pro- jects will be discussed. Items for the agenda of November 14 include: Kirkwood truck embargo Resolution for parking rates Resolution for overtime parking Ih Five public hearings Pre ared by: o.zncr �. cJ_ae Lorraine Saeger 141CROFILMED. BY i JCRM MICR+LAB CEDAR RAPIDS DES MOINES Regular Council Meeting November 7, 1978 MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND DES 1,10UILD, iuw+. DEPARTMENT REFERRALS o � W A F DATE REFERRED DATEcc RECD TO DUE 215g W cc 11-7 Jj City Mgr 11-7 JjCity Clerk 11-7 Jj Public Wks 11-7 Il Legal MicROEILMED BY t i JORM MICR+LAB CEDAR RAPIDS • mES MOINES COMMENTS/STATUS j p bach, 611 Brookland Park Dr, hibition of leaf burning. ests informal discussion. the three positions is to be publicly adver- tise. Council requests CIMCs a recommen a tions be referred to Planning and Zoning Commission. Work with P&Z on this. Right-of-way acquisition agreement re. Highway N1 improvements to be .IicruccPd with IDOT and revised.' j i COMMENTS/STATUS j p bach, 611 Brookland Park Dr, hibition of leaf burning. ests informal discussion. the three positions is to be publicly adver- tise. Council requests CIMCs a recommen a tions be referred to Planning and Zoning Commission. Work with P&Z on this. Right-of-way acquisition agreement re. Highway N1 improvements to be .IicruccPd with IDOT and revised.' MICROFILMED BY JORM MICROLAB MINUTES OF STAFF MEETING November 15, 1978 CEDAR RAPIDS AND DES 1.101NL�), lure S i Departmental referrals from the informal and formal Council meetings of yNovember 13 and 14 were distributed to the department heads (copy attached). The City Manager noted that the Personnel Specialist had prepared personnel ` sheets for the budget which have gone to the department heads. There are some employees outside of the bargaining unit which the department heads may want to increase more because of length of service. These should be identified. Copies of the City Code will be arriving soon and will be distributed to depart- ment heads. A list should be made of individuals who will receive a copy. This list should be given to the City Clerk. The position of Human Relations Director will soon be advertised. The City Manager advised that staff members should be involved in the interviewing process. Also, a member of the Civil Service Commission and of the Human Rights Commission should be involved. The job description for the position has been written. Any staff members who would like to be involved should i contact the City Manager. The City Manager noted that the staff is a couple of weeks behind in the budget S The departmental budgets must be received by Thursday noon this week. The City Manager will be meeting with departments the week of November 27. The + budget will go to the Council December 21. The City Manager advised that the Finance Department will soon change back to the coffee machine formerly used. All subsidiary coffee makers will eventually be eliminated. Items for the agenda of November 21 include: l Public hearing on Grebbs rezoning Hy Vee ordinance for first hearing Right-of-way agreement Resolution reorganizing Refuse Division { Prepared by: j l Lorraine Saeger .2 2L4 I41CROFILMED BY J ORM MICR+LAE3 CEDAR RAPIDS • DES MOINES 191CROFILMED BY JORM MICROLAB • CEDAR RAPIDS AND uLS MUINu , iurv.. II` i Iofonol'}Council-Meeting DEPARTMENT REFERRALS f November 13, 1978 141CROFIL14ED BY ani 11 JORM MICR4LAB CFDAR RAPIDS DES BOINES G } DATE RECD REFERRED TO DATE DUE f `w - COMMENTS/STATUSSUBJECT WCr ighway #1 West Improvements 11-13 Public Wks 11-20 Schedule discussion of DOT proposal and agreement for informal discussion. i Highlander and northside sewer issue 11-13 Public Wks Schedule for informal session and discuss with Manager i Include these on agenda for Wednesday, als of City Council 11-13 City Mgr November 15 meeting with boards andr commissions. Council agrees to support legal partment Association campaign 11-13 Legal (criminal) action against advertiser laDDrODriate. dvertisement if Legal Department deems this Report to Council on nature and status replacement fund Transit bus re P 11-13 Public Wks of bus replacement fund. Neuhauser Clarify for Council how #971 and twF j used buses being purchased will be nests 3 buses) LIMTA requests ( i1-13 Public Wks utilized if three new buses are required Report to Council on what money is rban Renewal Income 11-13 P&PD still to be received on sale of urban renewalproperty. Include status of (wiI I library be required to buy it from urban renewal), hotel property, mini -park, and any other relevant property. lock Grant allocations 11-13 City Mgr L Schedule informal meeting time for decision making on block grant fund cation- 141CROFIL14ED BY ani 11 JORM MICR4LAB CFDAR RAPIDS DES BOINES Informal Council Meeting NoVembe"r 13, 1978 Page 2 t41CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MUINLj, .Lm, DEPARTMENT REFERRALS t y � ;?- I4ICROFILMED BY DORM MICR+LAB i COAR RAPIDS • DES MOINES W i DATE REFERRED DATEUj MENTS/STATUS SUBJECT READ TO DUE F W Q Explain in memo significance 11-14 City Attny of item 14 on agenda. Parking Ramp Status of report to Council on evaluation. This is a prior Four-way stop, Court and Oakland 11-13 Public Wks referral. i 11-13 Public Wks Has response been made to the residents ` of Sheridan in the past indicating II that stop signs would not be installed? Sheridan stop signs Staff to meet to discuss this issue 11-13 City Mgr and future funding possibilities. Spouse Abuse I v i ;?- I4ICROFILMED BY DORM MICR+LAB i COAR RAPIDS • DES MOINES i i Reaular Council Meeting IJICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES 1.10IIILj, iUo;1 Y DEPARTMENT REFERRALS November 14, 1978 W DATE REFERRED DATE DQE <-MENTS/STATUS i SUBJECT RECD TO F W LU Check results in student precincts for Apartment Association campaign 11-14 Legal evidence of conspicuous "no" votes on hotel/motel tax. Also, what is require advertisement. to a }-- support ing the results invalid. Report t6 -.f.' Council. No City employee to make recommendation Recommendations by City employees 11-14 Dept Heads to any citizen re. patronization of contractors or other specific service nd s. Send funding forms to agencies which Human Service Agencies 11-14 City Mgr sought funds under block grant and not recommended for funding by staff. Inspect this building and report result Four Cushions, building 11-14 H&IS Fire Dept to Council. Plumbing inspector inspect restrooei-- 11-14 HEIS by 11-17 and report to Council for Four Cushions, business action on 11-21-78. Rape Victim Advocacy Program 11-14 Poli Report to City Manager on Police Dept potential for involvement to include DeptLe block safety program and other possible ment on Police Department budget. Send info to Council re. City policy Reduced parking rates for City employees 11-14 Human Rel on reduced rates for City employees. 141CROFILMED BY •I JORM MICR+LAB j CFDAR RAPIDS • DES MOINES 14ICROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES Nullili, iuvnn City of Iowa w 't�'e 1 . n11 �� k� r. 05 , 4aric DATE: November 27, 1978 TO: Neal Berlin/City Council FROM: Richard J. Plastino, Director of Public Works RE: Monthly Report for October PUBLIC WORKS ADMINISTRATION Transit Gara a Ventilation PEO ect - The contractor submitted a project schedule an IN is anticipate t e protect will be done by the end of December. Parking Garage Block 83-84 - On schedule. Parking Garage Block 64 - On schedule. Service Building Addition - On schedule. Northeast Water Tank Site - Property owner has accepted the condemnation jury's award of $42,750. Recreation Center Elevator and Restrooms - All projects are complete and in operation with the exception of the roll up door. Ralston Creek Interim Projects - Complete. Many subcontractors are filing liens against the contractor so tis unlikely this will be sent to Council for final acceptance for several more months. The City has only the responsibility to hold 10% of the contract under State law. We are not responsible in any way for the lien. Civic Center Air Conditioning Project - Consultant selected. The Public Works Director will attend a two y workshop in energy auditing and this will be the basis for the Scope of Services for the contractor. It is doubtful this whole project will be along far enough to redo the air conditioning in the Civic Center much before the end of summer of 1979. Ralston Creek Detention Dams - Stanley Consultants continue work on the design of the south rant . Hickory Hill Environmental Review Record - this has been completed. We have received two comments and are replying to these comments. The Ralston Creek Watershed Management Plan - Shoemaker & Haaland Engineers is continuing work on this. Publfc Worxs Director has reviewed their work to date and it appears satisfactory. The completion date now looks like the end of January, 1979. ENGINEERING The status of all projects is listed on the scheduling chart in the City Manager's Conference Room. Highlights of various projects are listed below: Mormon Trek - This project is completed. The fence has been relocated to provide better sight distance across the intersection of Benton and Mormon Trek. Y- I4ILROFILMEO BY ' JORM MICR+LA9 CEDAR RAPIDS • DES MOINES 9249 IICROFILMED BY JORM MICROLAB 0 -2- CEDAR RAPIDS AND DES MUINL:,, iud� Tanglewood/Ventura Special Assessment - A meeting was held with residents in the area regarding the special assessment project. The reception was quite good and many of the people in attendance were in favor of the project. t Engineering is making a flow chart for the project that includes all specific Z dates. The first item in the special assessment process will be on the Council agenda some time the end of November or the first of December. River Corridor Trunk Sewer - No word has yet been received from EPA and DEQ i on funding. Benton/Riverside Intersection - Approximately 30% of the field work has been completed and we anticipate doing design this winter. i OTHER PUBLIC WORKS DIVISIONS See attached reports. MICROFILMED BY 'I JORM MICR#LAB CEDAR RAPIDS DES MOINES .y AI j MICROFILMED BY JORM MICROLAB PERSONNEL CEDAR RAPIDS AND DES 1.10INLi, luvi; MONTHLY REPORT EQUIPMENT DIVISION DATE; November 14, 1978 REPORT I . airea mw i ror vacant position, i�u LL STHENUTB AT LASTI CURRENT ORGANIZATION Supt Night Shift Day Shift Bus Barn Parts/Rebuild 1—Mech I Sr. Mech 1— Mech fI 1- Mech II 2 -MW I 2- Mech I 1- MW III 1- Partsperson 1 M ' ayor a 1- MW III 1- MW III (nights) 1-CETA Youth 1- MW II *One of the MW I's from the night shift does routine servicing of buses on saturday. This person also is .available to work in transit on those nights when we need to have the MW III work on a high priority repair without being distracted by daily bus servicing; this :procedure is used when we do not have enough spare buses for the next day's operations. 4mle Contractor has begun dismantling the old metal building on the site of the new addition. *� IdICROEILMED BY DORM MICR+LAE j CEDAR RAPIDS • DES M0114ES P1ICROFILK D BY JORM MI.CROLAB PREVENTIVE MAINTENANCE CEDAR RAPIDS AND DES HOIN0 , +u+;m �1 PROGRESS REPORT Operators preventive maintenance is beginning to vary in direct proportion with the temperature. I propose that the assistant superintendents in refuse and streets and the foreman in the water yard be assigned personal respon- sibility (meaning by physical presence) for monitoring the accomplishment of daily operators checks. This procedure would serve to reverse the tendency to not want to do daily maintenance when it gets cold outside. �VEHA TYPE REPAIR OPERATION CAUSE 236 IHC Dump Completely reconditioned •204S Sanders Prepare for operation, all :2085 Fox sanders now operational. •905E Sanders Prepare for winter operation, '906E sandblast and repaint rusted '236E areas. 3 of 4 Epokes ready. :905 IHC Dumps Completely rewire for epoke -906 operation. .Moved electrical •236 connector inside weather protected box to preclude historical electric problems with these units. 202 GMC Dumps Prepare for mounting Fox 204 sanders. 208 249 MICROFIL14ED BY ,,ni it JORM MICR+LAB CEDAR RAPIDS • DES MOINES ti 141CROFIL14ED BY JORM MICROLAB MANAGEMENT CEDAR RAPIDS AND UES MO1NL�, 1Uvi_ i PROGRESS REPORT The major accomplishment of this reporting period has been in the area of parts management. Dan Fountain and Chris Claausen have done exceptional work in screening repair history from previous winters to forecast demand supported stock levels of critical repair parts. The major cause for crippling downtime in previous winters has been parts availability; we now feel that we have most of these critical parts on the shelf. s Throughout the winter months my goals may appear quite limited as I will be involving myself quite directly in the day to day support of both expanded bus service and snow removal operations. We hope to have the best winter we have ever had in both areas while still'main- taining high quality service for other divisions. -".------ .-- _.,_..- MICROPILNED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES t4100FILMED BY JORM 141CROLAB CEDAR RAPIDS AND UES i•IUINL�, iUrr CITY OF IOWA CITY, IOWA DEPARTMENT OF PUBLIC WOMB MONTHLY ,REPOR Month ocrober 19 L N.A: - Not Available * - Estimated Treatment• Plant' Treated Sewage Flow 937 960-000 gal. Total Sewage ByPaosed gal. Daily Average Treated. 7.676.000 gal. Peak Day Flow: 8.901.000 gal.; Mon. - 9th Grit Removed: Daily.Average 13.2 cu.ft.; 1_7' Gas Produced: Daily Average 59638 cu.ft.; ..7 7171 Gas Used: Daily Average 13.122 cu.ft.; 1.709 Raw Sludge: Daily Average -22-264 lbs.{ 2.639 Digested Sludge: Daily Average _20.413— lbe.i�2 5 day BOD: Raw 163 _ mg/11 Final 1l; . 1 Suspended Solids; Raw 74 08/11 Final 41 pH: Raw 8.8 s Final] b _ ti .Pollution Control Division date. cu.ft./million gal. cu.ft./million gal. .eu.ft./million gal. lbe./sdllion gal. 23 lbs./million gal. bnoved 80.9 1 Isg/11 lnloved 85.0 % Sewer Sbatem Now Sewer Construction: Total ft. 811 ft. 15" ft. _" ft.' 10" ft.' 18" ft. " �— ft. 12" ft. 24" ft. --" ft. Indicate whether SA-sanitarrys 8T -storms CO -combined) Manholest New Rebuilt Intakes: New Rebuilt Manhours Worked at Lift stationst No. 1 I No. 3 6 No. 5 9 No. 7 2 No. 9 1 No- 2 12 No. 4 4 No. 6 3 No. 8 _= No. 10 1 TOTAL 54 Number of Complaints on Swer Stoppagaa: Total 7 City Responsibility 2 No stoppage Property Owner Responsibility 5 Other Causes Amount of Sewers Clesnads ' Total • 4,436 ft. Rodded 2,886 ft, Bucketed �; fee Jet Flushed 1.550 ft. Remarks Hauled the dried digested sludge from #1, 2 and 3 lagoons to the Landfill, Napoleon Park or John Stevens ground depending on the ground and hauling conditions. Jacques televised and grouted sewer line in the Iowa State Bank highway f6 bypass and Keokuk area. Jacques televised 89 feet of sewer at Sheridan and Grant. Conducted 10 plant tours to a total of 150 students and instructors from U of I Environmental Chemistry and Biology class - Th a lass.Tha yard light at -the gril chamber burned up - included bulbs, ballasts 141CROMMED BY JORM MICR+LAB i CEDAR RAPIDS • DES 1401NES i -i- I4ICROF1Li4ED BY DORM MICROLAB CEDAR RAPIDS AND DES I•IO1NLa, luri� The #2 digester hot water recirculating pump motor failed and had to be rewound. II Debra Ervin,• the clerk typist on the CETA program resigned to accept g a position in private industry. She was replaced by Terri Zimmerman. Carl Wordelman attended a 40 hour Chemistry For Operators course at Kirkwood Community College. 'i i i i j I I41CROFILMED BY I i JORM MICR+LAB CEDAR RAPIDS • DES MOINES MONDAY (•IILROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MU'LkLj, .uv - TUESDAY MONTHLY REFU[ 'IATA SHEET CITY OF I ,.i CITY M,H M. H. Month t 1978 IRSDAY FRIDAY Ins Miles I M.H. Tons MileI - I 1 i 31 OTAL 19•ys 2a�,3/ 813 ss.92a1o,73 7 7/.// 1563 75603 5�3 a'1�.2 /7(0,8/0 (09 M.H/Ton 14 a M.N/Ton I 59 M.N./Ton �,7 3 Tons/Mile a S M.H./Ton /,37 M.H,/Ton SO Tons/Mile a�� Tons/Mile Tons/Mile a 8 Tons/Mile . a 7 i - SUMMARY: TOTAL MAN-HOURS 9�1 TOTAL MILES 3 O /4j B,?g TOTAL TONS K; meets^"y IdiCROMMED BY ..;) , JORM MICR+LAB CEDAR RAPIDS • DES MOINES MICROFILMED BY JORM MICROLAB Employees CEDAR RAPIDS AND UES AUINLj, U1,11 Monthly Report Streets Division October 1978 During the month of October the Streets Division reduced its field force from 26 to 23 employees. Once again this was accomplished through attrition due to the resignation of temporary employees who have secured permanent employment elsewhere. We still have several temporary employees with a considerable amount of practical on-the- job experience which has added greatly to our efforts. Our plan at this point is to utilize these people as swing people that can work both as back-up equipment operators during snow and ice control and as additional people to help in the refuse end of the Division. This will save money since at all times any temporary employees will be actively involved in some sort of work activity rather than using these people in solid waste only as additional extra people. Budget The budget appears to be in good shape as evidenced by the last MBO report we made during this month which showed that we had used approximately 23.9% of our commodities and 23.9% of our personnel charges. There is, however, considerable differentiation between the original estimate and our services and charges due to the added cost of equipment created by the decision to make up the deficit in the Equipment fund. Production The month of October was a month in which a considerable amount of production that normally would not be obtainable was accomplished since we had a prolonged indian summer. We completed all major work we had anticipated to do this year including the majority of all service requests which, at this point, are now down to a manageable level and should be easily completed at the beginning of next spring. During the month of October we have placed 267.92 tons of asphalt, 592.95 tons of rock and 133 cubic yards of concrete. Methods and Procedures During the month of October a new procedure was utilized to prepare the budget including an itemized line item budget which shows each significant amount of money that is necessary for commodities and necessary for services and charges which is now easily identifiable and which can be utilized next year to stabilize our budget making process. Purchases and Commodities During the month of October there was no major purchase of equipment or other commodities accomplished. There has been a general gear down in all efforts relating to repair which have led to a pause in activity in this area. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES r i i i MICROFILMED BY JORM MICROLAB Employees CEDAR RAPIDS AND UES AUINLj, U1,11 Monthly Report Streets Division October 1978 During the month of October the Streets Division reduced its field force from 26 to 23 employees. Once again this was accomplished through attrition due to the resignation of temporary employees who have secured permanent employment elsewhere. We still have several temporary employees with a considerable amount of practical on-the- job experience which has added greatly to our efforts. Our plan at this point is to utilize these people as swing people that can work both as back-up equipment operators during snow and ice control and as additional people to help in the refuse end of the Division. This will save money since at all times any temporary employees will be actively involved in some sort of work activity rather than using these people in solid waste only as additional extra people. Budget The budget appears to be in good shape as evidenced by the last MBO report we made during this month which showed that we had used approximately 23.9% of our commodities and 23.9% of our personnel charges. There is, however, considerable differentiation between the original estimate and our services and charges due to the added cost of equipment created by the decision to make up the deficit in the Equipment fund. Production The month of October was a month in which a considerable amount of production that normally would not be obtainable was accomplished since we had a prolonged indian summer. We completed all major work we had anticipated to do this year including the majority of all service requests which, at this point, are now down to a manageable level and should be easily completed at the beginning of next spring. During the month of October we have placed 267.92 tons of asphalt, 592.95 tons of rock and 133 cubic yards of concrete. Methods and Procedures During the month of October a new procedure was utilized to prepare the budget including an itemized line item budget which shows each significant amount of money that is necessary for commodities and necessary for services and charges which is now easily identifiable and which can be utilized next year to stabilize our budget making process. Purchases and Commodities During the month of October there was no major purchase of equipment or other commodities accomplished. There has been a general gear down in all efforts relating to repair which have led to a pause in activity in this area. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES r D %11CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MU1NL), iue- Facilities and Equipment During the month of October attempts were made by the Equipment Divison to begin preparing salt spreaders and snow plows for the winter snow removal operation. However, there are several problems involved with the method we are presently using to prepare our equipment for winter operations. Among them are the necessity to take a vehicle completely out of service in order to repaint, sandblast and other preventive maintenance type functions, creating a hardship both for the Equipment Division in that we cannot always relinquish a vehicle, and also for us in that we do not have the ability then to utilize that vehicle during good weather days. It is especially noticeable in the area of leaf removal in which we had to spend approximately two weeks preparing everything for leaf removal and the same vehicles that are being used for leaf removal are also committed to our winter snow and ice control program and it is not possible to, in advance, prepare these vehicle for snow and ice control. The result of this will be a less than optimum amount, of equipment will be available for our first snow storm if the snow storm occurs prior to the first of December. T . , 141CROFILMED BY JORM MICR#LAB 1 CEDAR RAPIDS DES MOVIES 1. ■ 6 i 11 4 i i ii j I i %11CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND UES MU1NL), iue- Facilities and Equipment During the month of October attempts were made by the Equipment Divison to begin preparing salt spreaders and snow plows for the winter snow removal operation. However, there are several problems involved with the method we are presently using to prepare our equipment for winter operations. Among them are the necessity to take a vehicle completely out of service in order to repaint, sandblast and other preventive maintenance type functions, creating a hardship both for the Equipment Division in that we cannot always relinquish a vehicle, and also for us in that we do not have the ability then to utilize that vehicle during good weather days. It is especially noticeable in the area of leaf removal in which we had to spend approximately two weeks preparing everything for leaf removal and the same vehicles that are being used for leaf removal are also committed to our winter snow and ice control program and it is not possible to, in advance, prepare these vehicle for snow and ice control. The result of this will be a less than optimum amount, of equipment will be available for our first snow storm if the snow storm occurs prior to the first of December. T . , 141CROFILMED BY JORM MICR#LAB 1 CEDAR RAPIDS DES MOVIES 1. ■ IQIGROFILMED BY JORM MICROLAB 1. Me ezl 136 S <�TAFF. TA: SLS• GAS � Stic. (Olt s"r�i i i } i IQIGROFILMED BY JORM MICROLAB 1. Me ezl 136 S <�TAFF. TA: SLS• GAS � Stic. (Olt s"r�i CEDAR RAPIDS AND DES MOINL,, iu" "• O(1 \n) RE Se¢v\LE 804 I Qa - Caass,.�� sazfZY i ¢f, - VZ??U 2Etz WAL C11i.CUV ^c�00 ' p, NwY.G � K�o►c�l� cony-tRp �..�e.Q_ .A'CzZ �uaO 1'c3 RF�k•\IJ ?e.2k�Q I(J t�QO G•%E Ss_ F3, blt_6a2i/13bwERY- F�Eu1�SE, 1 .� � t07LE b•C�ODUT 14{S Ac.CUµP�-14.F\£p 1�% O \- F\SL.A woRu. AJ f>�rv�C PO1� COIs1to�LEO� �• MICROFILMED BY JCRM MICR+LAB CEDAR RAPIDS • DES MOINES i CEDAR RAPIDS AND DES MOINL,, iu" "• O(1 \n) RE Se¢v\LE 804 I Qa - Caass,.�� sazfZY i ¢f, - VZ??U 2Etz WAL C11i.CUV ^c�00 ' p, NwY.G � K�o►c�l� cony-tRp �..�e.Q_ .A'CzZ �uaO 1'c3 RF�k•\IJ ?e.2k�Q I(J t�QO G•%E Ss_ F3, blt_6a2i/13bwERY- F�Eu1�SE, 1 .� � t07LE b•C�ODUT 14{S Ac.CUµP�-14.F\£p 1�% O \- F\SL.A woRu. AJ f>�rv�C PO1� COIs1to�LEO� �• MICROFILMED BY JCRM MICR+LAB CEDAR RAPIDS • DES MOINES t•I(CROFILMED BY JORM MICROLAB CEDAR RAPIDS AND DES I,IU1NLz,, lura+ DIV ISIOIJ IJoRK A G co 1A PCIS H µ t1xl-3 AW l(ou t1 A.-�Nvr:u-maY � Ots�a� (. 'R2x FF tG s'ry 41 £S 1Z5 NRS l l Olt, '0, ELEGT�tIAL I. Sl GiJ ►.L S'iS��'1S t.�.. PREJ£uTATIV£ tJILNTi1.1.A.1�Ci b. Coizl2E�cz7vL �►.� uYvkl►.1.)ct Z, HT S. *I SIFJNS. 4, CoTa;Q£cX1v£ ..N..+�t►J'L4NA�1[.i.. � FOK6t ►,c GOVNT ,PRO3"fcTS C. sIGN1.6E. G. G.UIOi. 9°� �. ST26 £T ►J Aan IE S Il8 S. 'gRVs�+ '�QLAMtiIaG- �� wHL-cL Izs C>aL- '(tLww as e. L_ •13S�1�5, tvoo�. IIICROFILMED BY r1 JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1-17. Lot .-)g lz5 H� Ao NZ i; i i I i j 4 CEDAR RAPIDS AND DES I,IU1NLz,, lura+ DIV ISIOIJ IJoRK A G co 1A PCIS H µ t1xl-3 AW l(ou t1 A.-�Nvr:u-maY � Ots�a� (. 'R2x FF tG s'ry 41 £S 1Z5 NRS l l Olt, '0, ELEGT�tIAL I. Sl GiJ ►.L S'iS��'1S t.�.. PREJ£uTATIV£ tJILNTi1.1.A.1�Ci b. Coizl2E�cz7vL �►.� uYvkl►.1.)ct Z, HT S. *I SIFJNS. 4, CoTa;Q£cX1v£ ..N..+�t►J'L4NA�1[.i.. � FOK6t ►,c GOVNT ,PRO3"fcTS C. sIGN1.6E. G. G.UIOi. 9°� �. ST26 £T ►J Aan IE S Il8 S. 'gRVs�+ '�QLAMtiIaG- �� wHL-cL Izs C>aL- '(tLww as e. L_ •13S�1�5, tvoo�. IIICROFILMED BY r1 JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1-17. Lot .-)g lz5 H� Ao NZ 1,11CR0FIU%1ED BY JORM MICROLAB CEDAR RAPIDS AND UES L1UINtJ, , MONTHLY REPORT Transit October, 1978 During the month of October, Iowa City Transit carried 151,700 pass- engers - far more than any previous October. Patronage was up more than twenty per cent (20%) over the same month lest year. Evening service gained substantially over September, with a nightly average of 287 pass- engers. Four new drivers were hired in October: Darwin Lang, Aaron Leonard, Bill Meyer and Ted Smith. Each replaced drivers who had resigned in September. October's accident experience included three minor mishaps. In none of the accidents was there any damage to the City bus, or any personal injuries. The month's special projects included the following: 1) The Gannett Foundation donated $2500.00 towards the 'purchase and erection of a bus shelter. The American Association of Retired Persons also agreed to make a contribution so that two shelters can be acquired. 2) Marketing during the month was limited to newspaper and radio advertising which encouraged people to ride the bus at off- peak times. 3) The State began its half-price bus pass program in October. The State sold 469 posses, and the City sold 1004 of its own, so total pass sales were up almost 50 per cent over last year. 4) The City ordered two used buses from Hausman Bus Sales in Chicago. These two buses, to be delivered in four to six weeks, will be similar to our present fleet, and will be used to supplement peak -period service. - 7�•'r 41CROFILMED BY = ,� DORM MICR+LAE3 I I ' CEDAR RAPIM DES MOVIES i j f 1 I I I 1,11CR0FIU%1ED BY JORM MICROLAB CEDAR RAPIDS AND UES L1UINtJ, , MONTHLY REPORT Transit October, 1978 During the month of October, Iowa City Transit carried 151,700 pass- engers - far more than any previous October. Patronage was up more than twenty per cent (20%) over the same month lest year. Evening service gained substantially over September, with a nightly average of 287 pass- engers. Four new drivers were hired in October: Darwin Lang, Aaron Leonard, Bill Meyer and Ted Smith. Each replaced drivers who had resigned in September. October's accident experience included three minor mishaps. In none of the accidents was there any damage to the City bus, or any personal injuries. The month's special projects included the following: 1) The Gannett Foundation donated $2500.00 towards the 'purchase and erection of a bus shelter. The American Association of Retired Persons also agreed to make a contribution so that two shelters can be acquired. 2) Marketing during the month was limited to newspaper and radio advertising which encouraged people to ride the bus at off- peak times. 3) The State began its half-price bus pass program in October. The State sold 469 posses, and the City sold 1004 of its own, so total pass sales were up almost 50 per cent over last year. 4) The City ordered two used buses from Hausman Bus Sales in Chicago. These two buses, to be delivered in four to six weeks, will be similar to our present fleet, and will be used to supplement peak -period service. - 7�•'r 41CROFILMED BY = ,� DORM MICR+LAE3 I I ' CEDAR RAPIM DES MOVIES tlICk0FILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MWIhL;, iu01.; DEPARTMENT OF PUBLIC WORKS t MONTHLY REPORT Month October 19 78 N.A.-Not Available Water Division * -Estimated Treatment Plant Chemical Used Raw Water Pumped: ul aMokoisl. Alum: 35,660 lbs. Treated Water Pumped: 159,348.000tt41. Carbon: 3,000 Lbs. i I Chlorine: 61934 tbs. Peak Day Demand: 5,665,000aal. Fluoride: 115000 tbs. Date of Peak Day: Sept.29-78sat. i WI Nalco.:tbs. 7 P.H.: 8.0 PPM i System Pressure: Plant: 110 PSI North Dodge Tank: 50 _.PSI tlICk0FILMED BY JORM MICROLAB CEDAR RAPIDS AND DES MWIhL;, iu01.; DEPARTMENT OF PUBLIC WORKS t MONTHLY REPORT Month October 19 78 N.A.-Not Available Water Division * -Estimated Treatment Plant Chemical Used Raw Water Pumped: ul aMokoisl. Alum: 35,660 lbs. Treated Water Pumped: 159,348.000tt41. Carbon: 3,000 Lbs. Avg. Daily Consumption: 5,140,000 at. Chlorine: 61934 tbs. Peak Day Demand: 5,665,000aal. Fluoride: 115000 tbs. Date of Peak Day: Sept.29-78sat. Lime: 6,1z 53 Lbs. Hardness: 300 PFM Nalco.:tbs. Chlorine: 3.0 PPM. P.H.: 8.0 PPM System Pressure: Plant: 110 PSI North Dodge Tank: 50 _.PSI West Side Tank: 58 PSI East Side Tank: 60 PSI Distribution New Main Construction Total 4,297 Ft. 4" Ft. 8" 335 Ft. 12" 572 Ft. 6" a,390 Pt. 10" Ft. 16" Ft. New Valves Total 6 4" 81112" 1 .611 5 1011 16" Hydrants: New 9 Replaced Water Main Breaks: Total 4 Size 6" Number 2 Cause Circumferential Size 4" Number 1 Cause " Size 2" Number 1 Cause " Size Number Cause Customer Service New Meter Sete: Total 16 5%811 3/4" L 5/8-3/4". 14 1" 2" Meters Repaired: Total None 5/811 3/4" IV 5/8-3/40 l" 211 Service Tape: Total 33 l" 28 lh" 1 4" 8" l'y" 3 2" 1 6" 10" Follow Up On Delinquent Accounts: 40 Wnrk Orders 30 Meter Removes 32 Meter Resets 19 Meter Changes 127 Meter Reade 151 Special Reade Locations 1— Outside Readers 137 Remarks: L.Finish Laying water main in Bryn Mawr Heights Part 11. 2.Continuing to make progress with outside readers for water meters. 3.Had a few water mains break the last couple days of October. 4.Doing regular maintenance work at water plant. 5.Finish fall flushing of fire hydrants. 141CROFILMEO BY DORM MICR#LAB �. CEDAR RAPIDS • DES MOINES