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Home My WebLink About1978-12-19 Info PacketI•l,�;yji iLMED BY JDRM MICROLAB CEDAR. -rte City of Iowa Cid MEMORANDUM DATE: December 15, 1978 TO: City Council FROM: City Manager RE: Newspaper Pickup Attached are the complaint listings for this past week. It is obvious that it is impossible to wait sixty days before making a decision. We perceive no change in the pickup. MICROFILMED BY JDRM MICR+LAB'S' CEDAR RAPIDS - DES MOINES 2326 I i i I '.I i 1 .I 1 IL 1 � I MI Lt ' F 1J I- l � 1 1 i I f I P , I•l,�;yji iLMED BY JDRM MICROLAB CEDAR. -rte City of Iowa Cid MEMORANDUM DATE: December 15, 1978 TO: City Council FROM: City Manager RE: Newspaper Pickup Attached are the complaint listings for this past week. It is obvious that it is impossible to wait sixty days before making a decision. We perceive no change in the pickup. MICROFILMED BY JDRM MICR+LAB'S' CEDAR RAPIDS - DES MOINES 2326 C IL4ED BY JORM MICROLAB EDAR RAPIDS AMD DES -� ?eb NEWSPAPER RECYCLING PICKUP COMPLAINTS Date ,Time -Name & Address Phone c Picku Reg. x/% I j0 D C, I G C,7[iride -35/ _ C , x 30 3200 f1® De- ��inES Czok&e r 302ook 7Y�omao d X�i Ir?l IOiO 13�{ I�iC1AE�C2Ec1t SI-3� o:�0tl/Llud `les G'3�1c2® /3 g� Pay/oaf 337 1 /3.8%S3 aaD�f Ca�. er2n cL 337-5�/%(, /n la�� 900 Ev 17 u ^„yam .a9a Cogna. g33 -pcc�,df& I / /3 9•'30 a 13 1,'30 3? .Clues - 2,100gay Nature of Complaint S.S Sh�s call A. v 2 1J4 t k,1o w /a /E2f �s r pn�r/ltd taY •!sonl�anF A/v .tJE4J} 4JJEJ2 �/ C/"4/ D � / • y,o yAr /J o MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES COMPLAINT FOLLOW ime� Disposi MMME I CEDAR RAPIDS AND DES hwil)f 1Li•1E0 BY JORM I.1ICROLA6 . , 1 t APER. RECYCLING PICKUP C014PLAINTS Phone R Reg' Nature of Complaint Picku C�TlliriU� -35/ 7.59 / Sol i✓, Lri� f. �i� OlP. 33d -/J7% i l% E/Lo m IssE sLc .r•ct, ,f c_iIJD ]�L'�GS 5W r r eEn 0.-1 s, nee lc, s 1 L Ee3. /�?/// ��,:r �� L•. <.tLi<u a`e.�Z'T[�Q�, r 33� lal ' skF's call <2 cicL s S/ 3,36 _ '<cGlo77nn.��-fe•ed[4>4oe-...7 r` sonl:a�i� /E/�s e•� ud�� /,LUc `Cytr �_•C t/�Icc.� �r Ll«�_tTL/v - v pl.L I / I•� l'.rG /GCC r � ' / feta• �// � ,_Gi;f�<�i:•i cllvLo � :SCI' �.ti ( e. -r . n 33 7_y��3. Nc, w.E..✓� cj�Fr' %� /°//// IJc/L�}(—� �cl :l /y.'Cil ccir%r; 7=s�/cn c(�fJ.�„ /GLS ,/I /` ' JG>✓�t nc.a2rvs ^� � L�0.20G" .68'.3%2 � C� �f•:/.S � l�L� - �(��.5:�<'�'.I ` 33 G120 / ned�h iia U n,� 5L SAF ///-i. .d �z%! ,cL 7c•7 !'c -.,c r G vZ'E 337-sy7y - /«t lr •,, �-Ir«u ,.1� /737az,�(itf i� ML!Sir" I�% _%/ca< .:rM!!,:l �c!j`` a��i� � EE 33% L -.,nam•! ,.'' l r � ' m, 5�-?070 2�, n J' 9 n 30I 7r'��f✓, NICROFI LVED BY JCRM MICR+LAB iCEDAR RAPIDS • DES MOINES 2,,y�!-'•1.4 > 7 rl' c� tire••' 1 COMPLAINT FOLLOWUP Date Time Disposition .r•ct, ,f c_iIJD ]�L'�GS 5W r r eEn 0.-1 s, nee lc, s 1 L Ee3. /�?/// ��,:r �� L•. <.tLi<u a`e.�Z'T[�Q�, r 33� lal ' skF's call <2 cicL s S/ 3,36 _ '<cGlo77nn.��-fe•ed[4>4oe-...7 r` sonl:a�i� /E/�s e•� ud�� /,LUc `Cytr �_•C t/�Icc.� �r Ll«�_tTL/v - v pl.L I / I•� l'.rG /GCC r � ' / feta• �// � ,_Gi;f�<�i:•i cllvLo � :SCI' �.ti ( e. -r . n 33 7_y��3. Nc, w.E..✓� cj�Fr' %� /°//// IJc/L�}(—� �cl :l /y.'Cil ccir%r; 7=s�/cn c(�fJ.�„ /GLS ,/I /` ' JG>✓�t nc.a2rvs ^� � L�0.20G" .68'.3%2 � C� �f•:/.S � l�L� - �(��.5:�<'�'.I ` 33 G120 / ned�h iia U n,� 5L SAF ///-i. .d �z%! ,cL 7c•7 !'c -.,c r G vZ'E 337-sy7y - /«t lr •,, �-Ir«u ,.1� /737az,�(itf i� ML!Sir" I�% _%/ca< .:rM!!,:l �c!j`` a��i� � EE 33% L -.,nam•! ,.'' l r � ' m, 5�-?070 2�, n J' 9 n 30I 7r'��f✓, NICROFI LVED BY JCRM MICR+LAB iCEDAR RAPIDS • DES MOINES 2,,y�!-'•1.4 > 7 rl' c� tire••' 1 :Ot1PLAINT FOLLO ime Dispos '!d :OtMPLAINT FOLL ime Dispo Cyt CC [{lt�L{. irS f/M< T...tt �..--. td ICROFILMED BY q JbRM MICR+LAIE3 DEAR RAPIDS • DES MOINES R RECYCLING PICKUP COMPLAINTS I COMPLAINT FOLLOWUP Phone,# Reg. Nature of Complaint Date Time Disposition Pickul -3 53 -3 VST z VA�A *A�ip' tu-vu �tll /12-? S" � '� , 0 .I /1 -1 CL ec --cp. Z- t r 61 11-/ e,,�. l-,eZ47, ERIRECYCLING':PICKUP COMPLAINTS C014PLAIINT FOLLOWUP Phone Reg. Pickul Nature of Complaint Date Time Disposition 14zo' &77 cz e,,A eel get te j -1c -J MICROFILMED BY J6RM MICR+LAB , CEDAR RAPIDS - DES MOINES Fi riDFiLi4ED BY ,;ORM 141CROLAB CEDAR RAPIDS AND DES TUw 4 k � l tA1CROFILMEO DY I i JORM MIC R+LAB CEDAR RAPIDS • DES MOINES NEWSPAPER RECYCLING PICKUP COMPLAINTS COMPLAINT FOL 6DateTimeFName &Address Phone E Pi. Nature of Complaint Date Time Dis Gfzco y l?)3'ys�12cdE Jt2pu..c,�- mad , �;nro I J. z y 0 7< ., Gtp. R4 Coe, • J /.Ob 3s % ca1/EO1o. c 7Yfi :// I/" i� l'i0 8'OS flGd�m O-r�/2 35.3 -S7d9 � rr� c�ctQ� AC94 95A) LV $:r 920 44le _ 338 -385¢ r,J oT PICA-Xof �s No �AviD �No�rAS Acwr9ys z'3 a4ys c.4sL c4Qa�d 07\ VAf /� - 7%ar 1 : t 3 kr�d GPES_7.573-312A :7 (� ;� 51:,-. Q -J S3 - y796 '7�%.ahEG� .AincE. W L .bTcc2>z� _ %%41u�& Woad 33S -0'a7 Y? &ma s4;>, x ?'AA. e CQ-W&191F a, 33 - /,z/7 Zd 91- 4A// no Qx.74 I /all 9'30 , IJ `, op Xv BUS Btd 33 S - 5035 �'�% -:;,�.,: La u ie a- No aed / �{ -S�e1f /al 9'� yl9 �. Gi066er 337-.3SP3 % •'c,�ecL l''Cll X Crznv� f�aEi+ 37-70 /? ly t)a`T 7/7 Lia C,��Lu. I 37 -?y5/ 7�'�c / - v i yr9iw_ y Y�7 rci `[� LAZ A1r2t /u a cz�£ oyi . 4/y %-yo 7/y aZw/1 37-5/39 e A ---- -"— � l tA1CROFILMEO DY I i JORM MIC R+LAB CEDAR RAPIDS • DES MOINES PAPER RECYCLING PICKUP COMPLAINTS COMPLAINT FOLLOW-UP Phone V P cku Nature of Complaint Date Time Disposition 35%-i0a: 7 c /�i s aaQcr? s 9� G� s o n /�/iGo ps a,"' �' ✓�9 n of / : (. Lir �l lsc,;l 3si-7.)59 % So7 (/ &n' "i ca//Fa/o. VA� 7Y='./ � • •" 353=57d9 �" [:��' 'cKtc£I 3 385 l,J11bT fitWA[JS Z'3 �/4yS GATS n llr4 (< //.!�✓_ri.!'c l4"rl,.!`•: �. 53 - y77(, A461-- We-.bTCt/zicGy E ' 7Socti( .338 -`/907 'r7 �veeaQ Xrn, wed. 331,/Q/7 %� 9� ski/� no a.GVi�i r 337-35x3 / 3? /c lug-33 -7%- / j l - /.a: i t ;; a�r.•,�c�., .-w:t 7�c�Ed [172 wI�SE& I3,4-ec AJ tl .. 7Y)La.skcl wEe • /lOtJ EU:i�'/70 /.1.11E2% J�� .�Gc�iCr:7 rlic� 37-5/39 i'l feta red Y MICROFILMED BY t JORM MICR�L AR CEDAR RAPIDS • DES MOINES ■ 14'�,ROFILMED BY JORM 141CROLAB CEDAR RAPIDS AND DES MVINLb, IUVIIA COMPLAINT FOLLOW' Phone N PRei c , �u4 Nature of Complaint Date Time Disposition MICROFILMED BY JORM Mlr-R+LA13 CEDAR RAPIDS - DES MOINES 3sq vo;; 'A' ,e enPfEaP M ayv) Ila /(w AKEM9 ;j 397-927 0 L/'AtR,10 J3i3i4fWl -7— 1,? I. 3 3 e "t n, J7. U 4L ZU260e4V L,.)ZZ& J JJ 2 - ?..1 ?,3 fat J, ,t/ j2wj- 3 -,jcl64 ecrc of w- yfo VA -hem+ aw w1e::, 39f -A04 MICROFILMED BY JORM Mlr-R+LA13 CEDAR RAPIDS - DES MOINES I. E I � 1 .4! i-6WILMED BY JORN 141CROLAB • CEDAR NEWSPAPr—RECYCLING PICKUP COMPLAINTS COMPLAINT F( ate Time Name.& Address Phone b PRiecku g. Nature of Complaint Date Time Di! k J37,.3.?7j- -7 hao 01�0' DO, Amj, .0,0, ,6 7i)ad 1'7ddm 331 464 11V so 6ae-40 7 W��d 41L- c2 33 9-377e /7 .338 -/,?03 'rA f -a i5 %S8 /,.3 -Q Vt 338-029-2 7 OA� f7L 6 jC Zt'an a 600-Y n 62 ? -6v 61wjs 1 f 4 o f 71% MICROF'ILMED BY JORM MICRt!-AB CEDAR RAPIDS - DES MOWS iU,10 BY JORM MICROLAB CEDAR RAPIDS AND DES ' S PAPI"DECYCLING PICKUP COMPLAINTS ��Lj I COMPLAINT FOLLOWLr�, lPhone # PickReg. up Nature of Complaint Date Time Disposition' 7 b,44 --7 Z) 3 294/(e -r'n,�14a /ex 4 139g -730-2 / -A frl iadFcQ 116411V It) //Olga 4j, 01 39oY 7- law - 338 -06 6 W)l "CZwl. Aui 9�Leo 8 C( III act r: � I. MICROFILMED 13Y J(5RAA MOCR4LAB CE6AR RAPIDS - DES MOINES M• u, tOFILMED 6Y JORM MICROLA6 CEDAR RAPIDS AND DES -, -� r SPARECYCLING PICKUP COMPLAINTS ,-, COMPLAINT FOLLOWU'1 Phone N p , Nature of Complaint Date Time Disposition % 33 iW76 7r 'lief 'c.itd' Li402 cJ�f L on �n f3 37-355'9 17Av C/ 33 iLMED BY JORM MICROLAB CEDAR RAPIDS AND UES , Date: December 13, 1978 To: City Council /I .. From: City ManagerVVVVVVk/ Re: Meardon Letter Re: Larry Brumley Attached to this memorandum is a letter from Mr. Meardon concerning a problem his clients, Mr. and Mrs. Larry Brumley have encountered with the.housing ordinance. I have -referred this matter to the Director of Housing and Inspection Services for a full reply and have notified Mr.1 Meardon accordingly. jai/13 I' L i i 1 I41CROFIL14ED BY y( t JORM MICR+LA6 I. CEDAR. RAPIDS • DES MOINES P;uc'Ji ii-i•IL0 BY JORM MICROLAB CEDAR -TuWF!- RECE D DEC 8 1978 MEARDON, SUEPPEL, DOWNER 6 HAYES WILLIAM L.MCARDON LAWYERS WILLIAM ,.SUEPPEL TELEPHONE ROSCRT N. DOWNER Ill SOUTH LINN STRCET 338-9222 JAMES P. HAYES IOWA CITY, IOWA 82240 AREA CODE 319 JAMES O. Mc CARRAGMER THOMAS J.CILEK MARKT. HAMER TNOMAS D. HOSART MARGARET T. LAINSON December 6, 1978 Mr. Neal Berlin City Manager City of Iowa City 410 E. Washington Iowa City, IA 52240 Dear Mr. Berlin: Sare time ago I appeared before the Iowa City City Council in Connection with a request for reconsideration and revision of the housing ordinance. This letter is being written on behalf of my clients, Mr. and Mrs. harry Bnmmley, and I have enclosed sufficient copies so that distribution can be made to all members of the Iowa City City Council. My clients own property at 212 East Fairchild Street in Iona City, Iowa. Until 1965 this property was classified by the City of Iowa City as a five -unit apartment house. Since 1965 the City has classified the property as a nine -unit multiple. This change was occasioned by the construction (pursuant to City building permit) of an additional fair units. Also, this property has been the here of my clients for more than 30 years. They live on the first floor and there are four small efficiency apartments upstairs which have been rented for many years to middle age ladies with one person occupying each unit. These tenants have ben occupying the property for many years and in fact one of the tenants has omtinuously occupied one unit for more than 17 years. Each of the four apartment units has a stave and there is one oammon bathroom for these four units. Within the last year the City has inspected the property and indicated to my clients that it was a violation of a housing ordinance to have four apartments with one person living in each apartment and with each apartment having its own stave. To canply with the Code, it would be necessary for each apartment to also have a bathroom. Also, my client was told that he could convert this area into a Groaning house area" where a o== bath and a ammon kitchen would be acceptable and legal. In addition, at least twice the number of people could occupy such a converted unit. JMICROFILMED BY rf JORM MICR+LAB CEDAR RAPIDS • DES MOINES G. Ji ;LiILL by JORM MICROLAB Page 2 Mr. Neal Berlin Decanber 6, 1978 CEDAR My clients have no objection whatever to om plying with any deficiencies in fire protectim, wiring, etc., but they find it difficult to under- stand why they cannot maintain the present use of their property in view of the alternative suggested. All housing regulations are to be derived from the police power which enables a mmicipality to enact ordinances governing the use of property so long as the regulations are directly related to the public health, safety, or welfare. There should be a direct relationship to these purposes and, of course, the ordinance must not be confiscatory, discriminatory or unreasonable. It is my view that any ordinance which would permit this area to be occupied by eight or more persons using a c uron bath and a camlon kitchen could not possibly be as desirable or healthful as having the property occupied by one half of the persons with each having a separate kitchen. We feel that provisims of this nature are discriminatory and unreasonable. i suppose this cases about by the adoption by reference of a "uniform" code. A uniform code is no more satisfactory than a me -size suit at the clothing store. It is difficult to understand how units such as the May- flower with shared bath and shared kitchens could possibly be any desirable than the use of the property by Mr. and Mrs. Brumley as above described. My clients were told to appeal to the Board of Adjustment. This was a useless act because of the provisions of the present code. certainly the Board of Adjustment would not be authorized to change these provisions. It is our request that this matter be the subject of reconsideration as far as the tetms of the ordinance are concerned and I have advised Mr. and Mrs. Bramley that they should continue under the teens of their present leases until they are prosecuted at which time we will raise the validity of the ordinance. Actually, they have no other choice because they have leases with their tenants and changing the situation around as suggested by the City representatives would result in Mr. and Mrs. Brumley being subjected to substantial exposure for breach of their agrements with the tenants. Under the ciramstances, we feel that serious investigation is warranted and that enforcanent should be withheld until the ordinance is canpletely reviewed. iM: jb cc: Mr. and Mrs. Larry Brunle', 141CROFILRED BY _ -JORM MICR+LA1s CEDAR RAPIDS - DES MOINES i G. Ji ;LiILL by JORM MICROLAB Page 2 Mr. Neal Berlin Decanber 6, 1978 CEDAR My clients have no objection whatever to om plying with any deficiencies in fire protectim, wiring, etc., but they find it difficult to under- stand why they cannot maintain the present use of their property in view of the alternative suggested. All housing regulations are to be derived from the police power which enables a mmicipality to enact ordinances governing the use of property so long as the regulations are directly related to the public health, safety, or welfare. There should be a direct relationship to these purposes and, of course, the ordinance must not be confiscatory, discriminatory or unreasonable. It is my view that any ordinance which would permit this area to be occupied by eight or more persons using a c uron bath and a camlon kitchen could not possibly be as desirable or healthful as having the property occupied by one half of the persons with each having a separate kitchen. We feel that provisims of this nature are discriminatory and unreasonable. i suppose this cases about by the adoption by reference of a "uniform" code. A uniform code is no more satisfactory than a me -size suit at the clothing store. It is difficult to understand how units such as the May- flower with shared bath and shared kitchens could possibly be any desirable than the use of the property by Mr. and Mrs. Brumley as above described. My clients were told to appeal to the Board of Adjustment. This was a useless act because of the provisions of the present code. certainly the Board of Adjustment would not be authorized to change these provisions. It is our request that this matter be the subject of reconsideration as far as the tetms of the ordinance are concerned and I have advised Mr. and Mrs. Bramley that they should continue under the teens of their present leases until they are prosecuted at which time we will raise the validity of the ordinance. Actually, they have no other choice because they have leases with their tenants and changing the situation around as suggested by the City representatives would result in Mr. and Mrs. Brumley being subjected to substantial exposure for breach of their agrements with the tenants. Under the ciramstances, we feel that serious investigation is warranted and that enforcanent should be withheld until the ordinance is canpletely reviewed. iM: jb cc: Mr. and Mrs. Larry Brunle', 141CROFILRED BY _ -JORM MICR+LA1s CEDAR RAPIDS - DES MOINES i li.,4iLMED BY JORM 141CROLAB CITY OF IVIC C[NfEI? 410 I.: WASI IINGICA SI. December 6, 1978 CEDAR f ' OWA CITY IUWA (."I] Y 10WA 52240 (319) 354.18W Al Kleinmeyer, President Monsignor Cletus Madsen Roman Catholic Vicariate Board of Education 628 East Davenport Iowa City, Iowa52240 Re: Comment on the Environmental Review Record, Ralston Creek Storm Water Management Project - North Branch Detention Structures Dear Sirs: i 1` 141CROFILt4E0 BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES We have received your comments concerning the North Branch Detention Structure project and we appreciate your interest in this project. We have carefully considered the points raised in your letter and we would like to respond at this time. For purposes of clarification, we would like to restate portions of your letter and provide a response. Comment: "The Environmental Review Record fails to consider the i social economic aspect of the proposed improvement." I Response: ,The Environmental Review Record has considered the ap- propriate.socioeconomic aspects of the proposed Ralston Creek north branch project, in accordance with the requirements of the U.S. De- partment of Housing and Urban Development as they appear in the Federal Register, Volume 40, No. 137, page 29995. Pages 29, 30, 31, 34, 39, and 44 of the Environmental Review Record each contain rather clear and specific discussion of anticipated impacts, or lack of im- pacts, on the socioeconomic environment. �. Comment: "A controversy exists concerning the installation of the j proposed improvement." Response: The specific purpose of the public "Notice of Finding of No Significant Effect on the Environment" and the "Request for Release of Funds and Certification" is to provide the public with knowledge about this project and determine the public's comments about the 2328 1` 141CROFILt4E0 BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i 0 BY DORM HICROLAB CE 2 t i 'y project. Comments were received from only two parties, namely, Dr. Michael C. Newlon and the Iowa City Roman Catholic Vicariate. It is noteworthy that the Environmental Review Record for this project was carefully reviewed by Free Environment and in a letter to the City dated November 1, 1978, Free Environment stated the following: "Free Environment would like to express appreciation for the care the City has shown on the Ralston Creek storm water management project. City officials have proven through their handling of this long-running problem that a conscientious procedure can in the end benefit our community, while minimizing the inevitable adverse impacts of human activity upon the landscape." The City does not believe that two comments can be construed as a . controversy. Comment: "The plans or proposals intend to construct a structure on property not now owned by the City of Iowa City and no determination has been made as to how and when such property will be required." Response: Section 58.18 of the Federal Register, Volume 40, No. 137 ` - We July 16, 1975, states that during the environmental review process and pending completion of the appropriate environmental clearance procedures, the applicant may not use any funds to take any action with respect to the project under review where such action might have an adverse environmental effect, would limit choices among competing alternatives, or might alter the environmental premises on which the pending clearance is based in such fashion that the validity of the conclusions to be reached would be affected." Essentially, this means that the City cannot take action to acquire property until the environmental review process has been completed. The City previously has attempted unsuccessfully to have HUD waive this requirement. Comment: "The proposed improvement is part of an overall project pertaining to flood control measures for Ralston Creek and all im- provements should be treated as part of one project for the purposes of flood control and environmental review." Response: The City's Legal staff has carefully reviewed the question of whether various flood improvements on Ralston Creek can be separated for purposes of environmental review. Their conclusion is as follows: "If an action is being actually proposed for construction or imple- mentation, it must be environmentally reviewed. Where a total plan 1• MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES ;LHLD BY JORM HICROLAB CEDAR 3 n contemplates several actions, only one of which is being actually proposed for construction in the reasonably near future, the actions may be separated for environmental review purposes if: 1. The actions are essentially independent, and 2. each action involves no irretrievable commitment of re- sources beyond what is actually expended on each project." Attached is a memo dated December 27, 1977, from the Assistant City Attorney outlining these conclusions in more detail. The City has made the determination that the north branch detention structure should be treated as a separate project. Comment: "Attached as Exhibit 18' is a copy of a letter addressed to the City Council of Iowa City, Iowa, and dated. April 6, 1978, which is incorporated by this reference." Response: Attached to this letter is the City's past response to the Roman Catholic Vicariate letter of April 6, 1978. Comment: "The conclusion set forth in the Environment Review Record is not adequately supported with factual data and is speculative.." Response: The body of Environmental Review Record contains adequate factual data to support a valid finding of fact, as presented on pages 41 and 42. Comment: "The proposed improvement will have significant impact upon any plan to provide one location for all of the necessary facilities for the Catholic elementary schools as well as the Catholic high school." Response: Throughout the planning and environmental analysis process for the proposed project, the Iowa City Department of Public Works has endeavored to present Regina School officials and parents an accurate description of the proposed project and its associated land require- ments. Several public meetings with school officials have been held. It is the City's intent that further communication and coordination take place as project implementation approaches. More specifically, page 25 of the Environmental Review Record contains the following statement: Id1CRBFILMEO BY .;•' CEDAR RAPIDS •CDES O NESS Ni�,(Ui iLMED BY JORM MICROLAB CEDAR jm3/4 r ��} 141CROFILMED BY 1 JORM MICR+LAES ( CEDARRAPIDS • DES MOINES t 4 yY A t 3 "As previously mentioned, substantial alternatives of grade will ' be performed at the proposed borrow site. It is anticipated that this excavation will be of no significant or adverse impact to this grassy area and that this activity, when performed to the specifications of the landowners (Regina Schools), could be considered beneficial from the school's point of view." i. School officials are urged to review their own long-range enrollment and facility needs and to plan now for future development of build- ings and grounds. If excavation activities are included in future plans of Regina Schools, the Iowa City Vicariate could benefit sub- stantially since the City might be able to adjust its borrow site location and configuration to school specifications. Sin rel ours,`' Neal G. Berlin ( City Manager j F'1 N19 jm3/4 r ��} 141CROFILMED BY 1 JORM MICR+LAES ( CEDARRAPIDS • DES MOINES t •iii Wr 1LId 0 4Y JORM I.IICROLA4 ^' City of Iowa C'y S DATE: December 27, 1977 7O: Dick Plastino, Dir. of PublicWorks FROM: .Bob Bowlin, Asst. City Attorney 1� R RE: Segmentation of Ralston Creek Projects for Environmental Review Purposes FACTS Reoomnrdations from the City's engineering consultant for Ralston Creek may include the construction of dams and water retention reservoirs on both the north and south branches of Ralston Creek. The two dales, assuming both were built, could function independently, that is, one could function without the other. If the City were to build one dam, it could later decide not to build the other. QUESTION PRESEWID Can the two dans that may be suggested by the consultant be separated for purposes of environmental review? CONCLUSION If an action is being actually proposed for construction or imple- mentation, it must be environmentally reviewed. Wei re a total plan con- templates several actions, only one of which is being actually proposed for ponstruction in the reasonably near future, the actions may be separ- ated for environmental review purposes if: 1. the actions are essentially independent, and 2. each action involves no irretrievable coundtaent of resources beyond what is actually expended on each project.. DISCUSSION I. It is with some trepidation that I write this memorandum on whether the Ralston Creek water retention projects presently under study could be segmented for environmental review purposes. The difficulties in this area were well stated by Senior District Judge Talbot 9nith in Sierra Club v. Froehlke, 534.F.2d 1269, 1297 (8 Cir. 1976): The courts have been presented with the issue of "segnentation" of impact state a nts in various contexts, and we do not propose to attempt the inipossible, namely, the enunciation of a general rule that will oover all cases. The crucial depen- dence is upon the facts before the court in the particular case sub judice (that is, under adjudi- cation) . k' MICROFILMED BY JORM MIGR4LAE3 •� CEDAR RAPIDS • DES MOINES 6 ,f i j •iii Wr 1LId 0 4Y JORM I.IICROLA4 ^' City of Iowa C'y S DATE: December 27, 1977 7O: Dick Plastino, Dir. of PublicWorks FROM: .Bob Bowlin, Asst. City Attorney 1� R RE: Segmentation of Ralston Creek Projects for Environmental Review Purposes FACTS Reoomnrdations from the City's engineering consultant for Ralston Creek may include the construction of dams and water retention reservoirs on both the north and south branches of Ralston Creek. The two dales, assuming both were built, could function independently, that is, one could function without the other. If the City were to build one dam, it could later decide not to build the other. QUESTION PRESEWID Can the two dans that may be suggested by the consultant be separated for purposes of environmental review? CONCLUSION If an action is being actually proposed for construction or imple- mentation, it must be environmentally reviewed. Wei re a total plan con- templates several actions, only one of which is being actually proposed for ponstruction in the reasonably near future, the actions may be separ- ated for environmental review purposes if: 1. the actions are essentially independent, and 2. each action involves no irretrievable coundtaent of resources beyond what is actually expended on each project.. DISCUSSION I. It is with some trepidation that I write this memorandum on whether the Ralston Creek water retention projects presently under study could be segmented for environmental review purposes. The difficulties in this area were well stated by Senior District Judge Talbot 9nith in Sierra Club v. Froehlke, 534.F.2d 1269, 1297 (8 Cir. 1976): The courts have been presented with the issue of "segnentation" of impact state a nts in various contexts, and we do not propose to attempt the inipossible, namely, the enunciation of a general rule that will oover all cases. The crucial depen- dence is upon the facts before the court in the particular case sub judice (that is, under adjudi- cation) . k' MICROFILMED BY JORM MIGR4LAE3 •� CEDAR RAPIDS • DES MOINES ..J1 1L :Lu BY JORhI 141CROLAB CEDAR 1 However, i does appear that only some four nonths after Sierra Club v. Frcehlke, supra, the 8th Circuit did get its courage up to attempt the impossible. In Minnesota Public Interest Research Group (MPIRG) v Butz, 541 F.2d 1292, 1306 (8 Cir. 19761, the cau-t stated, in one sentence, the test Judgefor Rossetermining wrote the necessity for a copreensve mhiimpact statement. The critical question is whether the actions are essen- tially independent or interdependent and whether Pati: action involves an irretrievable commitment of resources beyond what is actually expended on each project. No doubt the court's courage was strengthened by the Supreme Court's decision in Kleppe v. Sierra Club, 96 S.Ct. 2718 (1976), which was decided before MPIRG v. Butz, supra, but after Sierra Club V. Froehlke, supra. In Kleppe, the Supreme Court stated, 96 S.Ct. at 2731: The determination of the region, if any, with respect to which a conprehensive statement is necessary requires . the weighing of a number of relevant factors, including the extent of the interrelationship" proposed actions and practical considerations of feasibility. I would propose a two-pronged test for determining the necessity of conducting environmental, review on the entire Ralston Creek watershed before beginning any projects: 1) Mat is the extent of interrelationship among the possible Projects? 2) Does the construction of one project irretrievably commit the City to the expenditure of further resources on other projects? Now, for a further consideration of the cases. 1) BY looking at the matter of interrelationship among projects, we are essentially looking at the question of whether one phase of a project has an independent utility of its own. The worst horror story in the cases that I have seen involves a San Antonio, Texas. The case is Named Individual Members of the San Conservation Societv v. Texas Hin}e.v re� N'1 ,ua zy or the project was such that all phases of it had been considered as one project; however, for environmental review purposes, the Project was broken into three segments. One segment was to be constructed through a parkland, and the other two segments were to be built rn either side of the parkland. it was obvious that if the project was approved at either end, then the destruction of the parklands in between was inevitable. Thus, the middle segment in the parkland had no independent utiliof its own. The court rewired all three segments to be considered together for environmental review Purposes. -Likewise, in IndianIookout Alliance v volae, 484 F.2d 11, 19 (8 Cir. 1973), the court held that the 14 -mile s — consideration had no independent utility of its owvonn,. ` of project F-518-4 under On the other hand, we have cases where the courts have found an indPpendent utility. In Sierra Club v. Froehlke, supra, the 8th Circuit was faced with a series of proposed dares and reservoirs, called the Merarmc Park Lake Project. One of the purposes of the Project was expected to be flood control. After dis- cussing the facts at length, the court said: .?gid••------'_ 7 141CROFILMED BY 1 JORM MICR+LAB f CEDAR RAPIDS - DES MOINES I i t i ..J1 1L :Lu BY JORhI 141CROLAB CEDAR 1 However, i does appear that only some four nonths after Sierra Club v. Frcehlke, supra, the 8th Circuit did get its courage up to attempt the impossible. In Minnesota Public Interest Research Group (MPIRG) v Butz, 541 F.2d 1292, 1306 (8 Cir. 19761, the cau-t stated, in one sentence, the test Judgefor Rossetermining wrote the necessity for a copreensve mhiimpact statement. The critical question is whether the actions are essen- tially independent or interdependent and whether Pati: action involves an irretrievable commitment of resources beyond what is actually expended on each project. No doubt the court's courage was strengthened by the Supreme Court's decision in Kleppe v. Sierra Club, 96 S.Ct. 2718 (1976), which was decided before MPIRG v. Butz, supra, but after Sierra Club V. Froehlke, supra. In Kleppe, the Supreme Court stated, 96 S.Ct. at 2731: The determination of the region, if any, with respect to which a conprehensive statement is necessary requires . the weighing of a number of relevant factors, including the extent of the interrelationship" proposed actions and practical considerations of feasibility. I would propose a two-pronged test for determining the necessity of conducting environmental, review on the entire Ralston Creek watershed before beginning any projects: 1) Mat is the extent of interrelationship among the possible Projects? 2) Does the construction of one project irretrievably commit the City to the expenditure of further resources on other projects? Now, for a further consideration of the cases. 1) BY looking at the matter of interrelationship among projects, we are essentially looking at the question of whether one phase of a project has an independent utility of its own. The worst horror story in the cases that I have seen involves a San Antonio, Texas. The case is Named Individual Members of the San Conservation Societv v. Texas Hin}e.v re� N'1 ,ua zy or the project was such that all phases of it had been considered as one project; however, for environmental review purposes, the Project was broken into three segments. One segment was to be constructed through a parkland, and the other two segments were to be built rn either side of the parkland. it was obvious that if the project was approved at either end, then the destruction of the parklands in between was inevitable. Thus, the middle segment in the parkland had no independent utiliof its own. The court rewired all three segments to be considered together for environmental review Purposes. -Likewise, in IndianIookout Alliance v volae, 484 F.2d 11, 19 (8 Cir. 1973), the court held that the 14 -mile s — consideration had no independent utility of its owvonn,. ` of project F-518-4 under On the other hand, we have cases where the courts have found an indPpendent utility. In Sierra Club v. Froehlke, supra, the 8th Circuit was faced with a series of proposed dares and reservoirs, called the Merarmc Park Lake Project. One of the purposes of the Project was expected to be flood control. After dis- cussing the facts at length, the court said: .?gid••------'_ 7 141CROFILMED BY 1 JORM MICR+LAB f CEDAR RAPIDS - DES MOINES Ii. ��tUi ;U4LU by JOR14 I•11CROLAB 1-% CEDAR In short the Meramec project (a subpart of the larger Meramec Park Lake Project) "doesn't act like one leg of a three-legged stool," its share of the overall project purposcs not being dependent on any other impoundment. 534 F.2d at 1297. Similarly, in Trout Unlimited v. Norton, 509 F.2d 1276 (9 Cir. 1974), the court allowed separate oomsideratien of two phases of the Teton Dam and Reservoir Project. At 509 F.2d at 1285, the court said: The distinction between those situations in which it has been held that an EIS must ower subsequent phases and that before us is that here the First Phase is substantially independent of the Second while in those in which the EIS must extend beyond the current project, that project was dependent upon subsequent phases. The dependency is such that it would be irrational, or at least unwise, to under- take the fust phase if subsequent phases were not also undertaken. This is not the case here. For other cases supporting this line of reasoning, see Sierra Club v. Call way, 499 F.2d 982 (5 Cir. 1974) (rehearing and suggestion of rehearing denied en banc); Sierra Club v. Stamm, 507 F.2d 788 (10 Cir. •1974) (rehearing denied); Pbvement Against Destruction (M.A.D.) v. Volpe, 361 F.Supp. 1360 (D.Md. 1973), aff'd 500 F.2d 29 (4 Cir. 1974) . The Stamp case is especially useful. Under consideration was the Straw- berry Aqueduct and Collection System, a part of a larger proposed Bonneville Unit, which in turn was part of a larger proposed Central Utah Project. The Court of Appeals accepted the trial court's finding that the Strawberry System "can operate and function separately from the remaining uneonstructed systems of the Bonneville Unit or the units of the Central Utah Project." 507 F.2d at 791. From what I know of the potential dam sites on the north and south branches of Ralston Creek, one dam does not require the existence of the other in order to be effective. It is probably true that both dales together would increase the effectiveness of the overall project, but one dam oould function by itself and still be effective. Thus, I feel that the possible projects are independent enough to alloy for their separate environmental consideration. 2) Since the projects possess the requisite degree of independence, I 1 believe it can be safely said that the construction of one would involve no irretrievable comunibrent of resources to subsequent projects. II. Mr. William Meardon, in his letter dated June 9, 1977, on behalf of Mr. John McLaughlin, asks whether it is the position of the City that the several dams would constitute one project or several projects. It would appear likely that any engineering report on a oonprehensive plan to remedy Ralston Creek flooding problems would address several possibilities, and would probably suggest i several dams, etc. In that sense there would be one overall "project" for Ralston Creek. However, I believe that the focus of our inquiry should be the question as to what is being proposed for construction or imple entation, as opposed to what it possibly contemplated. The United States Supreme Court has drawn this distinction in Kleppe v. Sierra Club, 96 S.Ct. at 2730, footnote 20: MicROEILMED BY DORM MICR+LAB CEDAR RAPIDS • DES MOINES i s I 1 I Ii. ��tUi ;U4LU by JOR14 I•11CROLAB 1-% CEDAR In short the Meramec project (a subpart of the larger Meramec Park Lake Project) "doesn't act like one leg of a three-legged stool," its share of the overall project purposcs not being dependent on any other impoundment. 534 F.2d at 1297. Similarly, in Trout Unlimited v. Norton, 509 F.2d 1276 (9 Cir. 1974), the court allowed separate oomsideratien of two phases of the Teton Dam and Reservoir Project. At 509 F.2d at 1285, the court said: The distinction between those situations in which it has been held that an EIS must ower subsequent phases and that before us is that here the First Phase is substantially independent of the Second while in those in which the EIS must extend beyond the current project, that project was dependent upon subsequent phases. The dependency is such that it would be irrational, or at least unwise, to under- take the fust phase if subsequent phases were not also undertaken. This is not the case here. For other cases supporting this line of reasoning, see Sierra Club v. Call way, 499 F.2d 982 (5 Cir. 1974) (rehearing and suggestion of rehearing denied en banc); Sierra Club v. Stamm, 507 F.2d 788 (10 Cir. •1974) (rehearing denied); Pbvement Against Destruction (M.A.D.) v. Volpe, 361 F.Supp. 1360 (D.Md. 1973), aff'd 500 F.2d 29 (4 Cir. 1974) . The Stamp case is especially useful. Under consideration was the Straw- berry Aqueduct and Collection System, a part of a larger proposed Bonneville Unit, which in turn was part of a larger proposed Central Utah Project. The Court of Appeals accepted the trial court's finding that the Strawberry System "can operate and function separately from the remaining uneonstructed systems of the Bonneville Unit or the units of the Central Utah Project." 507 F.2d at 791. From what I know of the potential dam sites on the north and south branches of Ralston Creek, one dam does not require the existence of the other in order to be effective. It is probably true that both dales together would increase the effectiveness of the overall project, but one dam oould function by itself and still be effective. Thus, I feel that the possible projects are independent enough to alloy for their separate environmental consideration. 2) Since the projects possess the requisite degree of independence, I 1 believe it can be safely said that the construction of one would involve no irretrievable comunibrent of resources to subsequent projects. II. Mr. William Meardon, in his letter dated June 9, 1977, on behalf of Mr. John McLaughlin, asks whether it is the position of the City that the several dams would constitute one project or several projects. It would appear likely that any engineering report on a oonprehensive plan to remedy Ralston Creek flooding problems would address several possibilities, and would probably suggest i several dams, etc. In that sense there would be one overall "project" for Ralston Creek. However, I believe that the focus of our inquiry should be the question as to what is being proposed for construction or imple entation, as opposed to what it possibly contemplated. The United States Supreme Court has drawn this distinction in Kleppe v. Sierra Club, 96 S.Ct. at 2730, footnote 20: MicROEILMED BY DORM MICR+LAB CEDAR RAPIDS • DES MOINES v. L'„�u by JORb1 NICROLAB CEDAR 20. At some points in their brief respondents appear to seek a comprehensive impact statement covering contemplated projects in the region as well as those that already have been proposed. The statute, however, speaks solely in terms of proposed actions; it does not require an agency to consider the possible environmental impacts of less imminent actions when preparing the impact statement on -proposed actions. Should contemplated actions later reach the stage of actual proposals, impact state- ments on them will take into acoount the effect of their approval upon the existing environment; and the condition of that environment presumably will reflect earlier pro- posed actions and their effects. Suppose that the City were to initiate a proposal to construct two dans - one on the North Branch and one on the South Branch - and hold hearings on the proposal. NEPA would appear to require the environmental review record or EIS, as appropriate, to be included in the proposal and to be considered at the hearing. See Aberdeen and Rockfish R.R. v. S.C.R.A.P., 422 U.S. 289, 320, 95 S.Ct. 2336, 2356, 45 L.Ed.2d 191, 215 (1975). Of course, environmental consideration would have to be given to both dams. But if the City were to propose to build only one dam, then I believe it need only acoompany such a ! proposal with environmental review for the one dam, if the one dam is suffi- ciently independent of the other, and the construction of the one dam involves no irretrievable commitment of resources beyond what is expended for the con- struction of the one dam. See M.P.I.R.G. V. Butz, supra, at 1306. Such an approach is consistent with Sierra Club v. Forehlke, supra, where the court found that while the dam construction under consideration was a part of the larger Veramec Park Lake Project, yet the dam did not act like 'one leg of a three-legged stool.” See also M.A.D. v. Volpe, supra, 361 F.Supp. 1360, 1384- 1385, where the court held that the components of the 3-A system (a highway I belt -line) were not necessarily so interdependent as to require the construction { of all of the 3-A system or none of it. t As for the mention of smaller terns or dans to be constructed, indeperdent utility of these would have to be considered. If they can only function with one of the larger dans, then they would have to be environmentally considered with the larger dams. This is not to say that a word of caution is not required. The M.A.D. court did include this bit of advice at 361 F.Supp. at 1385: "It nay be wise for the City . authorities to prepare in the near future a statement which considers those environ- mental impacts which should be determined with respect to the entire configuration, or major portions thereof. Such a statement would be included in one or more of the EISs which will have to be prepared in the future for other sec- tions of the highways in the 3-A system, and which will, of course, also include and consider those environmental impacts which should properly be determined section by section or road by road." I would advise that the City do as much environmental review as is rea- sonably practical for the whole Ralston Creek project. Cf., xleppev. Sierra Club, 96 S.Ct. at 2731. Specifically, I believe it would be wise, when assess- ing the environmental effects from a proposal to build only one dam, to analyze those effects all the way downstream. Such an approach would leave the more local effects of building a second dam for later consideration, Also, it may Tom`- r 1CROFIL14ED BY _ JORM MICR+LAB ! CEDAR RAPIDS - DES MOINES i i i v. L'„�u by JORb1 NICROLAB CEDAR 20. At some points in their brief respondents appear to seek a comprehensive impact statement covering contemplated projects in the region as well as those that already have been proposed. The statute, however, speaks solely in terms of proposed actions; it does not require an agency to consider the possible environmental impacts of less imminent actions when preparing the impact statement on -proposed actions. Should contemplated actions later reach the stage of actual proposals, impact state- ments on them will take into acoount the effect of their approval upon the existing environment; and the condition of that environment presumably will reflect earlier pro- posed actions and their effects. Suppose that the City were to initiate a proposal to construct two dans - one on the North Branch and one on the South Branch - and hold hearings on the proposal. NEPA would appear to require the environmental review record or EIS, as appropriate, to be included in the proposal and to be considered at the hearing. See Aberdeen and Rockfish R.R. v. S.C.R.A.P., 422 U.S. 289, 320, 95 S.Ct. 2336, 2356, 45 L.Ed.2d 191, 215 (1975). Of course, environmental consideration would have to be given to both dams. But if the City were to propose to build only one dam, then I believe it need only acoompany such a ! proposal with environmental review for the one dam, if the one dam is suffi- ciently independent of the other, and the construction of the one dam involves no irretrievable commitment of resources beyond what is expended for the con- struction of the one dam. See M.P.I.R.G. V. Butz, supra, at 1306. Such an approach is consistent with Sierra Club v. Forehlke, supra, where the court found that while the dam construction under consideration was a part of the larger Veramec Park Lake Project, yet the dam did not act like 'one leg of a three-legged stool.” See also M.A.D. v. Volpe, supra, 361 F.Supp. 1360, 1384- 1385, where the court held that the components of the 3-A system (a highway I belt -line) were not necessarily so interdependent as to require the construction { of all of the 3-A system or none of it. t As for the mention of smaller terns or dans to be constructed, indeperdent utility of these would have to be considered. If they can only function with one of the larger dans, then they would have to be environmentally considered with the larger dams. This is not to say that a word of caution is not required. The M.A.D. court did include this bit of advice at 361 F.Supp. at 1385: "It nay be wise for the City . authorities to prepare in the near future a statement which considers those environ- mental impacts which should be determined with respect to the entire configuration, or major portions thereof. Such a statement would be included in one or more of the EISs which will have to be prepared in the future for other sec- tions of the highways in the 3-A system, and which will, of course, also include and consider those environmental impacts which should properly be determined section by section or road by road." I would advise that the City do as much environmental review as is rea- sonably practical for the whole Ralston Creek project. Cf., xleppev. Sierra Club, 96 S.Ct. at 2731. Specifically, I believe it would be wise, when assess- ing the environmental effects from a proposal to build only one dam, to analyze those effects all the way downstream. Such an approach would leave the more local effects of building a second dam for later consideration, Also, it may Tom`- r 1CROFIL14ED BY _ JORM MICR+LAB ! CEDAR RAPIDS - DES MOINES 0 'Li -ILD BY JORM MICROLAB CEDAR -I)- be wise to assess downstream impacts assuming the building of the second major dam, even if that dam is not currently being proposed. For example, assume that we are talking about the problem of water flaw capacity through conduits under certain bridges on downstream Ralston Creek. It is conceivable that if both major dams were to be built, nlmaller rapacity conduit would be allowable, whereas if only one of the dams were built, a larger capacity conduit would be necessary. If it is proposed to only build one dam, then it would probably be wrong to assume that we could get by with the smaller capacity conduit, because that would in some sense ccnpel the City to build the second dam, so that the smaller already -installed conduit could be used. Of course, if the second dam is to be built it would probably be wasteful to build the larger conduit that would be necessary if only one dam were built. Therefore, one must be careful in assessing downstream characteristics for this kind of pro- blem. If this kind of a situation is a problem, then it might be better to go ahead.and consider the environmental impacts of both dans at the same time. However, I do believe that there is a good argument that the projects have a sufficient degree of independence to allow for their separate environmental consideration. Lastly, I want to discuss the case cited by Mr. Meardon in his letter, Con - of Society of Southern Vermont v. Secretary of Transportation, 531 F.2d 637 (2nd Cir. 1976). In that case, the Court was faced with a 20 mile stretch of highway between Bennington and Manchester in Vermont. The stretch was part of the proposed Route 7, which Route 7 was to be 280 miles long in' total. The Court noted that the project was admittedly a project with local utility. 531 F:2d at 640. Hence, the Court found no irreversible or irretrievable eenrnitment of federal funds for the entire corridor and hence no obligation for a corridor EIS. Id. I do not see this case as being inconsistent with the cases that I have cited previously. 1 r 3 } Bob Bowlin j cc: Neal Berlin, City Manager Dennis Kraft, Dir. of Community Development i Dick Plastino, Dir. of Public Works Julie Vann, Prog. Coord• (Block Grants) John Hayek, City Attorney t.�..�� MICROFILMED DY 1 DORM MICR+LAB ! CEDAR RAPIDS - DES MOINES iU•iLD BY JORM t•IICROLA6 April 25, 1978 CEDAR Mr. Al Kleinmeyer Monsignor Cletus Madsen Iowa City Vicariate Regina High School Rochester Avenue Iowe..Cltye Iowa 52240 Dear Mr. Kleinmeyer and Monsignor Madsen: The City Council has received your letter concerning the proposed storm water detention dam west of Regina High School. We appreciate the serious eDnsldera- tion you have given to this matter. In your letter you outlined several points which we are able to respond tout this time• . A. The dam on Regina High School property is not the only. structure plannebranchdof Ralston Creekuandriteismlikelyor a this dam cture on the will south be under design within the next few months. B. The need for an environmental impact statement depends upon whether the dam on Regina School land significantly. affects the environment. A study 1spresently undarlFitV to aeke this 'determination. L I ,. C. The proposed project will be explained to you fully and in detail as the project develops further. D. Safety measures for the protection of school children and others in the area will need to be discussed in mora detail with you. We believe a dry bottom detention dam 1s' inherently much safer than a permanent pond such as those in City Park or elsewhere around the City but we will most certainly be willing to work with you to incorporate other safety measures as necessary. E. A statement concerning future maintenance of the area will be prepared jointly with you it, the- project'devalops. F. We will need more explanation about, a reloation'plee for the project. To the best of our knowledge, no structures are being relocated. IdICROF ILMEO BY JORM MICR4LAFI I CEDAR RAPIDS • DES MOINES I i i i Ii I i i I i iU•iLD BY JORM t•IICROLA6 April 25, 1978 CEDAR Mr. Al Kleinmeyer Monsignor Cletus Madsen Iowa City Vicariate Regina High School Rochester Avenue Iowe..Cltye Iowa 52240 Dear Mr. Kleinmeyer and Monsignor Madsen: The City Council has received your letter concerning the proposed storm water detention dam west of Regina High School. We appreciate the serious eDnsldera- tion you have given to this matter. In your letter you outlined several points which we are able to respond tout this time• . A. The dam on Regina High School property is not the only. structure plannebranchdof Ralston Creekuandriteismlikelyor a this dam cture on the will south be under design within the next few months. B. The need for an environmental impact statement depends upon whether the dam on Regina School land significantly. affects the environment. A study 1spresently undarlFitV to aeke this 'determination. L I ,. C. The proposed project will be explained to you fully and in detail as the project develops further. D. Safety measures for the protection of school children and others in the area will need to be discussed in mora detail with you. We believe a dry bottom detention dam 1s' inherently much safer than a permanent pond such as those in City Park or elsewhere around the City but we will most certainly be willing to work with you to incorporate other safety measures as necessary. E. A statement concerning future maintenance of the area will be prepared jointly with you it, the- project'devalops. F. We will need more explanation about, a reloation'plee for the project. To the best of our knowledge, no structures are being relocated. IdICROF ILMEO BY JORM MICR4LAFI I CEDAR RAPIDS • DES MOINES I i:,i_iLROFiLMED BY JORM MICROLAB 0 CLUAK Al Kleinmeyer insignor Madsen Page 2 April 25, 1978 F G. Proposed* payment would be based on an updated appraisal at the time the project moves forward. Your offer to forego development of this land for the next two years is very welcome and appreciated. We will keep you fully advised as to our progress on this project. Sincerel , I 0%r�, MICROFILMED BY it JORM MICR+ LAS CEDARRAPIDS - DES MOINES 7ii ILMED BY J0Rf4 I-11CROLAB City of Iowa City 410 E. Washington Street Iowa City, TA 52240 CEDAR I UWA AT=ION: Mr. Neal Berlin, chief Executive officer and City Manager of the City of Iowa City, Iowa Notice is hereby given on behalf of Iowa City Roman Catholic Vicariate Board of Education of the objectim'and protest to the environmental review record, reference to which is made in the copy of the Notice of Finding, attached as Exhibit "A" and made a part of this Protest by this reference, for:the following reasms: 1. The environmental review record fails to consider the social economic aspect of the proposed improvenent. 2. A controversy exists ooncerning the installation of the proposed improvements. 3. The plans or proposals intend to construct a structure on property not now owned by the City of Iowa City and no determination has been made as to how and when such property will be acquired. 4. The proposed improvement is part of an overall project pertaining to flood control measures for Ralston Creek and all improvements should be treated as part of one project for the purpose of flood control and environmental review. 5. Attached as Exhibit "B" is a copy of a letter addressed to the City Council of Imra City, Iowa, and dated April 6, 1978, which is incorporated by this reference. 6. The conclusion set forth in the environmental review record is not adequately supported with factual data and is speculative. 141CROFILMED BY JORM MOCR#LA13 CEDAR RAPIDS - DES MOINES OCT3 11978 ;dBBIE STOLFUS CITY CLERK ILMED BY J0Rf4 I-11CROLAB City of Iowa City 410 E. Washington Street Iowa City, TA 52240 CEDAR I UWA AT=ION: Mr. Neal Berlin, chief Executive officer and City Manager of the City of Iowa City, Iowa Notice is hereby given on behalf of Iowa City Roman Catholic Vicariate Board of Education of the objectim'and protest to the environmental review record, reference to which is made in the copy of the Notice of Finding, attached as Exhibit "A" and made a part of this Protest by this reference, for:the following reasms: 1. The environmental review record fails to consider the social economic aspect of the proposed improvenent. 2. A controversy exists ooncerning the installation of the proposed improvements. 3. The plans or proposals intend to construct a structure on property not now owned by the City of Iowa City and no determination has been made as to how and when such property will be acquired. 4. The proposed improvement is part of an overall project pertaining to flood control measures for Ralston Creek and all improvements should be treated as part of one project for the purpose of flood control and environmental review. 5. Attached as Exhibit "B" is a copy of a letter addressed to the City Council of Imra City, Iowa, and dated April 6, 1978, which is incorporated by this reference. 6. The conclusion set forth in the environmental review record is not adequately supported with factual data and is speculative. 141CROFILMED BY JORM MOCR#LA13 CEDAR RAPIDS - DES MOINES OCT3 11978 ;dBBIE STOLFUS CITY CLERK h1:uiiOFiLMED BY JORM MICROLAB C -I UWA 7. The proposed improvement will have significant impact upon any plan to provide one location for all of the necessary facilities for the Catholic elementary schools as sell as the Catholic high school. IMA CITY RCIVAN CATHOLIC VICARIATE BOARD OF EDUCATION By /�i� �-Z:- �/ Al Kleirmeyer, Presid t MICROFILMED BY DORM MICR+LAB i CEDAR RAPIDS • DES MOINES i i �b iLi•iL0 BY DORM 141CROLAB • CEDAR RAPIDS AND UES h 1 IUWA Y . EXIUBIT "A" F 'i I NOTICE OF FINDING OF NO SIGNIFICANT EFFECT ON THE ENVIRONMENT In compliance with Title 1 of the Housing and Community Development Act of 1974, Public Law 911- 383, the City of Iowa City herein recites: 1. The clearance for the release of funds applies to the Ralston Creek Storm Water Management Project (North Branch Detention Structure). 2. The City of Iowa City has found that the . project has no significant effect on the environment. 3. The facts and reasons for such a decision are that a review of inforimation on existing conditions, identification and examination of 1 environmental impacts, alternatives and project modifications, uncovered no significant environmental effect caused by the project. j, 4. The City of Iowa City has made an Environ- mental Review Racord respecting the project above and such record may be examined and copied from 8:00 a.m. to 4:30 p.m. on Monday through Friday, Excepting legal holidays at the Office of the City Clerk Civic Center • '-' 410 East Washington Street i Iowa City, Iowa 52240 i S. No further environmental review of the project is proposed to be conducted and the City of Iowa City intends to request HUD to release funds S for this project. 6. Comments may be submitted to the City of Iowa City at the Office of the City Clerk unti9 the li 1st day of November, 1978, which is fifteen days including Saturdays, Sundays and legal holidays following first publication and dissemination of this Notice of Finding No Significant Effect on the •Environment.. i 7. The Applicant is the City of Iowa City, located in Johnson County, Iowa City, Iowa, and its chief executive officer is the City Manager, Neal i Berlin; Civic Center; 410 East Washington Street; Iowa City, Iowa 52240. Dated this 17th day of October, 1978. NEAL BERLIN CITY MANAGER C17Y OF IO'W'A CITY October 17, )918 E(I IIBIT "A"F IS D OCT3 I 11378 i ABBIE STOLFUS CITY CLERK Y MICROFILMED DY 'I JORM MICR+LAG # ! CEDAR RAPIDS • DES MOINES hl;�nOf'1Li•i�O BY JORII NICROLAB April. 6, 1978 CEDAR I {I oLE OCT 3 11978 ABBIE STOLFUS CITY CLERK 1. •G 1 I ^'I1 City Council of Iowa City 410 E. Washington Ioda City, IA 52240 Dear Council t4enbers: Ile wish to thank you for the presentations made at our recent neeting eonce_rning the proposed dam and property acquisition. We also appreciate receiving a copy of Mr. Johnson's appraisal. It might be helpful to set forth our present thinking on the general proposal submitted by you. In this connection, we advise: y 1. Although we do not wish to sell any property since it may be needed for e ansion and developoent, we would certainly give serious consideration to any proposal which mould confer substantial public benefit upon the citizens of Iowa City. However, prior to any agreement the following assurances would be necessary: a. The other proposed dams or flood control mF-asures for Ralston Creek q. would be installed at about the same time. In other words, we do not wish :•i "- to have our property taken for this purpose and then find that the plans have been changed and no further dams are going to be constructed. b. Prior to any acquisition an environmental impact statemmist st be furnished and approvecl by the proper authorities. t i r C . The proposed project must be explained to us fully and in detail. f d. Adequate safety measures must be taken for the protection of school children and others in the area. e. We should receive a statenrent from you concerning future maintenance / of the area. f. lie should receive from you a relocation plan for .thsproject. P.1 MIT "B" 7 MICROFILMED DY JORM MICROLAB CEDAR RAPIDS • DES MOINES BY JORM MICROLAB I CLUAK Page 2 City Council of Iowa City April 6, 1973 9. We expect any proposed payment to take into consideration the potential of this proper-ty and our plans for expansion and develo t of our property. Prer It may take sere tine for you to furnish the foregoing items. During the next thO Years we would agree not to tz&e any action to develop the property you + Monsignor Cletus %!adsen, Vicar. Iowa City Vicariate MICROFILMED BY JOWA ImCR+ LAB CEDAR RAPIDS - DES MOINES JF o L E. OCT3 11978 .,,JBIE STOLFUS CITY CLERK :.i;LJ4 !LMED BY JORM f•1ICROLAB CITY OF CIVIC CMER 410 L Wn''I INC3, iN S1. I December 6, 1978 Dr. Michael C, Newlon 408 Wales Iowa City, Iowa 52240 CEDAR S OWA CITY 10W.A CI I Y IOWA 522110 (311) 354.18CC) Re: Comment on Environmental Review Record Dear Dr. Newlon: We have received your comments concerning the Environmental Review Record for the Ralston Creek Storm Water Management Project - North Branch Detention Structure and we appreciate your interest and con- cern in this project. We have carefully considered the points raised in your letter and we would like to respond at this time. For purposes of clarification, we would like to restate portions of your letter and provide a response. Comment: "The proposed dam on the north branch of Ralston Creek would flood large portions of Hickory Hill Park." Response: As shown on Figure 1 of the Environmental Review Record, the area subject to 100 -year storm impoundment is less than 25 percent of the total park area. Comment: "I do not believe that floodwater containment is an appro- priate use for public parkland. It sets a precedent for use of park- land for other municipal purposes requiring large amounts of open land. As Iowa City grows, and available open spaces diminishes, such pressures will only increase, Without a clear commitment on the part of the City, degradation of parkland will be inevitable." Response: The appropriateness of containing floodwater in a park is dependent upon a person's values regarding use of open space and. upon an awareness of the belief of the City that residents would prefer_ occasional temporary inundation of Hickory Hill parkland over the aggravation of flood damages in the downstream developed areas. IIICROFILMED BY JORM MICR+LA13 1 , ICFOAA RAPIDS - DES MOINES , 232$ ;Li-iLu BY JORM F1ICROLAB CEDAR 2 le,1 With proper planning and a commitment to orderly growth on the part of citizens and land developers, there are many opportunities for the acquisition of additional park and open space areas as Iowa City grows. Current requirements for the provision of storm water detention facilities in newly developing areas may, in fact, enhance the at- tractiveness and availability of needed park and open space areas in future residential subdivisions. Continent: "The conclusion of the Environmental Review Record that environmental impact of the dam would be minimal is based on the faith that floodwater containment would be restricted to a 48-hour period after the rain. No where in the record do they discuss the design features of the dam that would ensure this. In particular there is no mention of a method of ensuring that the outlet pipe would not become choked with debris. (At present even a small obstruction in the creek rapidly accumulates tree branches, vegetation, and trash). This is particularly likely to happen during or just after periods of heavy rain, when.it is unlikely that the City will be able to spare maintenance crews to clear the pipe. I believe that, for this reason, flooding of the area behind the dam will be both more frequent and more prolonged than is stated in the review record, with consequently increased environmental damage." Response: There is no way to absolutely guarantee that containment of floodwater would not exceed the 48-hour design period due to un- preventable blockage of the outlet pipe. The facility will require routine inspection for debris during dry and wet periods alike, and blockages will require immediate removal. Careful attention to water levels and flows during and after a heavy storm should reduce sub- stantially the possibility of detention exceeding 48 hours. Comment: "The Environmental Review Record also states that the dam will be designed to 'blend into' the existing landscape, so that the effect on 'aesthetics' will be 'neutral'. This is nonsense. The dam will be, according to this document, 1,000 feet long, 30 feet high, and will involve moving 68,500 cubic yards of earth. This is a little like saying that an elephant can be carefully designed to blend into a living room. This, and similar language, leads me to the conclusion that the Environmental Review Record is a carefully constructed justification for actions decided upon before the re- view was initiated." Response: Aesthetics is a matter of personal taste. It is intended that the proposed structure have rounded edges and grading be performed in as natural a form as reasonably possible. Use of concrete and MICROFILMED BY ., JORM MICR4LAB ' CEDAR RAPIDS • DES MOINES 1 1 i _i i r ;Li-iLu BY JORM F1ICROLAB CEDAR 2 le,1 With proper planning and a commitment to orderly growth on the part of citizens and land developers, there are many opportunities for the acquisition of additional park and open space areas as Iowa City grows. Current requirements for the provision of storm water detention facilities in newly developing areas may, in fact, enhance the at- tractiveness and availability of needed park and open space areas in future residential subdivisions. Continent: "The conclusion of the Environmental Review Record that environmental impact of the dam would be minimal is based on the faith that floodwater containment would be restricted to a 48-hour period after the rain. No where in the record do they discuss the design features of the dam that would ensure this. In particular there is no mention of a method of ensuring that the outlet pipe would not become choked with debris. (At present even a small obstruction in the creek rapidly accumulates tree branches, vegetation, and trash). This is particularly likely to happen during or just after periods of heavy rain, when.it is unlikely that the City will be able to spare maintenance crews to clear the pipe. I believe that, for this reason, flooding of the area behind the dam will be both more frequent and more prolonged than is stated in the review record, with consequently increased environmental damage." Response: There is no way to absolutely guarantee that containment of floodwater would not exceed the 48-hour design period due to un- preventable blockage of the outlet pipe. The facility will require routine inspection for debris during dry and wet periods alike, and blockages will require immediate removal. Careful attention to water levels and flows during and after a heavy storm should reduce sub- stantially the possibility of detention exceeding 48 hours. Comment: "The Environmental Review Record also states that the dam will be designed to 'blend into' the existing landscape, so that the effect on 'aesthetics' will be 'neutral'. This is nonsense. The dam will be, according to this document, 1,000 feet long, 30 feet high, and will involve moving 68,500 cubic yards of earth. This is a little like saying that an elephant can be carefully designed to blend into a living room. This, and similar language, leads me to the conclusion that the Environmental Review Record is a carefully constructed justification for actions decided upon before the re- view was initiated." Response: Aesthetics is a matter of personal taste. It is intended that the proposed structure have rounded edges and grading be performed in as natural a form as reasonably possible. Use of concrete and MICROFILMED BY ., JORM MICR4LAB ' CEDAR RAPIDS • DES MOINES 1 1 i _i i ;Li-iLu BY JORM F1ICROLAB CEDAR 2 le,1 With proper planning and a commitment to orderly growth on the part of citizens and land developers, there are many opportunities for the acquisition of additional park and open space areas as Iowa City grows. Current requirements for the provision of storm water detention facilities in newly developing areas may, in fact, enhance the at- tractiveness and availability of needed park and open space areas in future residential subdivisions. Continent: "The conclusion of the Environmental Review Record that environmental impact of the dam would be minimal is based on the faith that floodwater containment would be restricted to a 48-hour period after the rain. No where in the record do they discuss the design features of the dam that would ensure this. In particular there is no mention of a method of ensuring that the outlet pipe would not become choked with debris. (At present even a small obstruction in the creek rapidly accumulates tree branches, vegetation, and trash). This is particularly likely to happen during or just after periods of heavy rain, when.it is unlikely that the City will be able to spare maintenance crews to clear the pipe. I believe that, for this reason, flooding of the area behind the dam will be both more frequent and more prolonged than is stated in the review record, with consequently increased environmental damage." Response: There is no way to absolutely guarantee that containment of floodwater would not exceed the 48-hour design period due to un- preventable blockage of the outlet pipe. The facility will require routine inspection for debris during dry and wet periods alike, and blockages will require immediate removal. Careful attention to water levels and flows during and after a heavy storm should reduce sub- stantially the possibility of detention exceeding 48 hours. Comment: "The Environmental Review Record also states that the dam will be designed to 'blend into' the existing landscape, so that the effect on 'aesthetics' will be 'neutral'. This is nonsense. The dam will be, according to this document, 1,000 feet long, 30 feet high, and will involve moving 68,500 cubic yards of earth. This is a little like saying that an elephant can be carefully designed to blend into a living room. This, and similar language, leads me to the conclusion that the Environmental Review Record is a carefully constructed justification for actions decided upon before the re- view was initiated." Response: Aesthetics is a matter of personal taste. It is intended that the proposed structure have rounded edges and grading be performed in as natural a form as reasonably possible. Use of concrete and MICROFILMED BY ., JORM MICR4LAB ' CEDAR RAPIDS • DES MOINES fi;,il Uf ILMED BY JORM MICROLAB CEDAR P.API '1\ 3 rip rap would be minimized, and there is no reason that this structure should be intrusive to any but the most fastidious. The Iowa land- scape is scattered with farm ponds having embankments which the majority of passing motorists never recognize. While the proposed north branch embankment might be as long as 1,000 feet, only the portion nearest the creek channel will approach 30 feet in height. The embankment, though far from invisible, should not be so imposing as to equal the impact of the analogous "elephant in a living room". Your statement that "the Environmental Review Record is a carefully constructed justification for actions decided upon before the review 0, was initiated" is not supported by fact. The City retained Stanley Consultants to conduct'an independent study of the environmental aspects of this job. Stanley Consultants provided an informed un 1 d sin the roject biased viewpoint since they were not invo ve in propo g p yet they do have extensive experience in environmental considera- tions. Sinc rel yours, Neal G. Berlin City Manager cc; File M19 jm3/1 141CRor[LMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I �;Wl iL;IED BY JDRM MICRDLAB CEDAR clty o4 Iowa CRY - MLM®RA►N6UM Date: December B, 1978 To: City Council, City Manager, and All City Department Heads From: John Hayek, City Attorney Re: Legal Department Time Records As you are no doubt aware, with the City's Legal staff currently short one attorney, the workload on the remaining attorneys has been heavy. It is also particularly heavy at this time because of the increasing demands of litigation. In order for us to most effectively spend our time and also as a manage- ment tool, I have decided to institute a program of time record keeping for the Assistant City Attorneys. Commencing immediately Bob Bowlin and Angela Ryan will keep time records showing the work that they have done each day and the "client" for whom that work has been performed. We will then prepare weekly recaps of those time records for internal management purposes. These recaps will also be available to you upon request. By keeping time records I will be able to monitor the work of the Assistant City Attorneys more effectively and we will be better able to make sure that priority work is done.It may well be that no replace- ment for Tony Kushnir will be employed until June or July of 1979. If that is the case the capacity of the Legal Department to respond prompt- ly to all work requests will be limited at least until then. I hope that you will understand that we are doing the best we can with this situation and will do everything possible to make sure that essential work is done promptly. John Hayek jm5/31 h11CR0FILMEO BY JORM MICR¢LAB CEDAR RAPIDS • DES MOVIES !•liw(Oi iLMLu BY JORM MICROLAB CEDAR, 1 November 1978 To: Iowa City Public Works Department: I should like to comment on the Environmental Review Record for the Ralston Creek Storm Water Management Project, specifically with regard to tie proposed catchment basin near Hickory Hill Park. Let me say at the outset that I am sensible of the need for orderly urban development and of the need for structuring such development so as to protect cropland, and of the political pressures within Iowa City for flood control on Ralston creek. Nevertheless I do'not believe that all provisions of the proposed plan are acceptable. The proposed dam on the north branch of Ralston creek would flood large portions of Hickory Hill Park. I do not believe that floodwater containment is an appropriate use for public parkland. It sets a precedent for use of parkland for other municipal purposes requiring large amounts of open land. As Iowa City grows, and available open space diminishes, such pressures will only increase. Without a clear commit- ment on the part of the city, degradation of parkland will be inevitable. The conclusion of the environmental review record that environmental impact of the dam would be minimal is based on the faith that floodwater containment would be restricted to a 48-hour period after the rain. Nowhere in the record do they dis- cuss the design features of the dam that would ensure this. In particular there is no mention of a method for ensuring that the outlet Iipe would not become choked with debris. (At present even a small obstruction in the creek rapidly accumulates tree branches, vegetation, and trash.) This is particularly likely to happen during or just after periods of heavy rain, when it is unlikely that the city will be able to spare maintainence crews to clear the pipe. I believe that, for this reason, flooding of the area behind the dam will be both more frequent and more prolonged than is stated in the review record, with consequently increased environmental damage. The environmental review record also states that the dam will be designed to 'blend into' the existing landscape, so that the effect on 'aesthetics' will be 'neutral'. This is nonsense. The dam will be, according to this document; 1,000 feet long, 30 feet high, and will involve moving 68,500 cubic yards of earth. This is a little like saying that an elephant can be carefully designed to blend into a living room. This, and similar language, leads me to the conclusion that the environmental review record is a carefully constructed justification for actions decided upon before the review was initiated. is i '.tic Dr. Michael C. Newlon 408 Wales Street Iowa City, Iowa 52240 MICROFILMED BY i DORM MICR+LAB it CEDAR RAPIDS • DES MOINES i D Rj0 0V 1 1978 D :\BBIE STOLFUS CITY CLERK .232-3' a:�iWi ;LNED BY JORM MICROLAB ^1 CITY OF CIVIC CLNIL-R• 410 L. WMI-IINGION SI. December 15, 1978 city Council of Iowa City Iowa City Civic Center Iowa City, Iowa 52240 Re: Open Meeting Law Mayor and Council Members: CEDAR n OWA CITY 1()W/\ ca I Y IOWA 52240 (319) 354 18K 4.) I am attaching a memorandum from Bob Bowlin along with an outline from Steve Greenleaf. concerning the new Iowa open meeting law. Mr. Greenleaf in his memorandum has extensively outlined the law for you. However, I thought that I would add my comments to those of Mr. Greenleaf and Mr. Bowlin from the perspective of having worked with City Councils for many years. The law provides that all meetings of the.City Council and any board or commission of the City must be open meetings unless specifically exempted by the statute. Further, the law requires advance notice of these meetings. The law also provides for very stiff penalties for violation including assessment of fines against members of the Council who violate the statute of not more than $500 nor less than $100 and further assessment of court costs and attorneys' fees to be paid to any party successfully establishing a violation of the law. In addition the new open meeting law provides that actions taken at an illegal session may be voided by the courts. When may you hold a closed session? First of all, as under the old law, a closed session can only be held by a vote of two-thirds of the members of the Council. Then they can be held only and specifically to discuss permitted items which items include the following: 1. Litigation and litigation strategy where a suit is pending or imminent. 2. Evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session. With respect to this item please note that it is necessary that the individual request a closed session. In order to avoid any misunder- standing on this point, I think it would be wise for the person to make this request in writing, with the request to be kept on file by the City Clerk. t MICROrILMCD BY I JORM MICR#LAB 1 CEDAR RAPIDS • DES MOINES i f i a:�iWi ;LNED BY JORM MICROLAB ^1 CITY OF CIVIC CLNIL-R• 410 L. WMI-IINGION SI. December 15, 1978 city Council of Iowa City Iowa City Civic Center Iowa City, Iowa 52240 Re: Open Meeting Law Mayor and Council Members: CEDAR n OWA CITY 1()W/\ ca I Y IOWA 52240 (319) 354 18K 4.) I am attaching a memorandum from Bob Bowlin along with an outline from Steve Greenleaf. concerning the new Iowa open meeting law. Mr. Greenleaf in his memorandum has extensively outlined the law for you. However, I thought that I would add my comments to those of Mr. Greenleaf and Mr. Bowlin from the perspective of having worked with City Councils for many years. The law provides that all meetings of the.City Council and any board or commission of the City must be open meetings unless specifically exempted by the statute. Further, the law requires advance notice of these meetings. The law also provides for very stiff penalties for violation including assessment of fines against members of the Council who violate the statute of not more than $500 nor less than $100 and further assessment of court costs and attorneys' fees to be paid to any party successfully establishing a violation of the law. In addition the new open meeting law provides that actions taken at an illegal session may be voided by the courts. When may you hold a closed session? First of all, as under the old law, a closed session can only be held by a vote of two-thirds of the members of the Council. Then they can be held only and specifically to discuss permitted items which items include the following: 1. Litigation and litigation strategy where a suit is pending or imminent. 2. Evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session. With respect to this item please note that it is necessary that the individual request a closed session. In order to avoid any misunder- standing on this point, I think it would be wise for the person to make this request in writing, with the request to be kept on file by the City Clerk. t MICROrILMCD BY I JORM MICR#LAB 1 CEDAR RAPIDS • DES MOINES iL;ILD BY JORM MICROLAB CEDAR 2 3. To discuss the purchase of particular real estate only where premature disclosure could reasonably be expected to increase the price the City would have to pay. The minutes of such closed session must be available for examination by the public after the transaction is completed. 4. Strategy meetings of the City Council respecting collective bargaining also may be closed to the public. What types of things may no longer be held in closed session? The following do not qualify for closed sessions: 1. Discussion of prospective appointments to boards and commissions may no longer be held in closed session. I do not believe that appointments to boards and commissions would fall within the language concerning evaluation of professional competency of an individual about to be employed by the City. I do not believe that it could be justified by the rationale of preventing needless and irreparable injury to that person's reputation and I do not believe that the subsection of the new law is intended to cover that type of a situation. Further, the law specifically provides that any ambiguity in the construction or application of the law shall be resolved in favor of openness. 2. Contract strategy sessions. We used to feel that it was permissible to hold closed sessions to discuss strategy and give staff instruc- tions on negotiating contracts such as the urban renewal redevelopment contracts, service contract of the sort formerly existing between Iowa City and University Heights, and similar types of documents. I do not feel that under the new law such closed sessions are legal. How should you proceed from here? Very carefully. In a more serious note as I mentioned above, the law does provide for substantial penalties and so you should in fact be very careful about going into executive session. In the event of any question or doubt about whether a closed session is permitted you should request a formal opinion from my office. The new law says that fines may not be assessed against Council members if they reasonably rely upon a formal opinion of the attorney for the governmental body, in this case the City Attorney's office. By formal opinion I think a written opinion is intended. You should, therefore, request a written opinion from me or an Assistant City Attorney when in doubt before going into closed session. This new law goes into effect January 1, 1979. Therefore, if you have any questions about the law, I would suggest that you bring them up at our next regular Council meeting. I think that this new law is very + NICROU LNED BY ..{ JoRM MICR+LAB 4 i CEDAR RAPIDS - DES MOINES �1 i t j i 1 iL;ILD BY JORM MICROLAB CEDAR 2 3. To discuss the purchase of particular real estate only where premature disclosure could reasonably be expected to increase the price the City would have to pay. The minutes of such closed session must be available for examination by the public after the transaction is completed. 4. Strategy meetings of the City Council respecting collective bargaining also may be closed to the public. What types of things may no longer be held in closed session? The following do not qualify for closed sessions: 1. Discussion of prospective appointments to boards and commissions may no longer be held in closed session. I do not believe that appointments to boards and commissions would fall within the language concerning evaluation of professional competency of an individual about to be employed by the City. I do not believe that it could be justified by the rationale of preventing needless and irreparable injury to that person's reputation and I do not believe that the subsection of the new law is intended to cover that type of a situation. Further, the law specifically provides that any ambiguity in the construction or application of the law shall be resolved in favor of openness. 2. Contract strategy sessions. We used to feel that it was permissible to hold closed sessions to discuss strategy and give staff instruc- tions on negotiating contracts such as the urban renewal redevelopment contracts, service contract of the sort formerly existing between Iowa City and University Heights, and similar types of documents. I do not feel that under the new law such closed sessions are legal. How should you proceed from here? Very carefully. In a more serious note as I mentioned above, the law does provide for substantial penalties and so you should in fact be very careful about going into executive session. In the event of any question or doubt about whether a closed session is permitted you should request a formal opinion from my office. The new law says that fines may not be assessed against Council members if they reasonably rely upon a formal opinion of the attorney for the governmental body, in this case the City Attorney's office. By formal opinion I think a written opinion is intended. You should, therefore, request a written opinion from me or an Assistant City Attorney when in doubt before going into closed session. This new law goes into effect January 1, 1979. Therefore, if you have any questions about the law, I would suggest that you bring them up at our next regular Council meeting. I think that this new law is very + NICROU LNED BY ..{ JoRM MICR+LAB 4 i CEDAR RAPIDS - DES MOINES I;��t0i ILi9LC BY JORM 141CROLAB • CLUAR 3 I UWA V MICROFILMED BY "1 JORM MICR+LAB CEDAR RAPIDS • DES 1401NES Hw�W :LbiLL BY JORPI MICROLAB CEUAK S City Of Iowa CL -if, MEMORANDUM Date: December 12, 1978 To: City Council, et al. From: Bob Bowlin, Assistant City Attorney Re: Changes in the Iowa Open Meetings Law Attached please find a copy of Steve Greenleaf's comprehensive memo- randum concerning the new Iowa Open Meetings statute which will be effective on January 1, 1979. Mr. Greenleaf is a third -year law student working for us as a law clerk. I am in general agreement with what he says'in the memorandum. However, I would like to amplify a few points. 1. There are substantial penalties in the statute that could endanger your personal reputation and -assets, so I would advise you to be very strict in following the new law. Specifically, you could be personally liable for damages, costs, and attorney fees in a successful lawsuit to void an action taken in closed session. Three such violations would result in mandatory removal from office (see page 6 of the attached memorandum). 2. There are, however, several ways to avoid such liability. The most important of these is to request an opinion from an attorney for the City. If you "reasonably rely upon" an opinion by our office, you would not be liable. I would encourage you to consult with us before going into closed session if you have any doubts. 3. There is a strong presumption in favor of the.open session, and the governmental body must fit within an exception before a closed meeting will be allowed. Clearly, the exception will be read narrowly. I would be pleased to meet with you if there are further questions. jm2/11 Y RICROFILKED BY i JORM M1OR+LAB I CEDAR RAPIDS - DES MOINES . 0 Ll!�D BY JORM MICROLAB CEDAR I City of Iowa CI ; MEMORANDUM Date: November 17, 1978 To: City Council, City Manager, Clerk, Department Heads, Chairpersons of Boards and Committees From: Steve Greenleaf Re: Changes in the Iowa Open Meetings Law I. Introduction House File 2074 strikes the current Chapter 28A of the Iowa Code (1977) in its entirety. This change will become effective on January 1, 1979. House File 2074 will be inserted in lieu of the old provision, and there are many significant changes in the new law. The replacement of the existing Open Meetings Law (Chapter 28A Code 1977) is indeed timely in view of the fact that it was recently held to be in violation of constitutional due process for vague- ness. Knight v. Iowa District Court of Story County, 119 N.W.2d 430 (decided August 30, 1978. The Court found that the penal provision (Section 28A.8) failed to adequately inform individuals about how and when they might have violated the statute. However, this infirmity should not apply to the new provision (H.F. 2074). .The Court specifically discusses the new provision, and while it does not hold on its validity, it suggests that Section F(3) ade- quately defines participation in an unlawful meeting. Other pro- visions, including the specifications of when a closed meeting may be held, have also been rewritten to provide muth greater specif- icity and guidance. The new provision should pass all constitu- tional tests against vagueness. II. Section 2: "Expression of Legislative Intent" "Ambiguities in the construction or application of this act shall be resolved in favor of openness." [All emphasis includes here n is that of the writer.] III. Section 3: "Definitions" A. "Definitions of Government Body" This provision corresponds generally to the old provision in Chapter 28A.1 of the Code. The bodies covered by the new provisions appear to be the same as those covered by the old provisions as far as city government is concerned. This would include "any board, council, commission, or other governing body of a political subdivision (Section 3(1)(b)], or any "multimembered body formally or directly created by one or MICROFILMED DY t ' JORM MIC R+LAB CEDAR RAPIDS • DES MOINES i Ll!�D BY JORM MICROLAB CEDAR I City of Iowa CI ; MEMORANDUM Date: November 17, 1978 To: City Council, City Manager, Clerk, Department Heads, Chairpersons of Boards and Committees From: Steve Greenleaf Re: Changes in the Iowa Open Meetings Law I. Introduction House File 2074 strikes the current Chapter 28A of the Iowa Code (1977) in its entirety. This change will become effective on January 1, 1979. House File 2074 will be inserted in lieu of the old provision, and there are many significant changes in the new law. The replacement of the existing Open Meetings Law (Chapter 28A Code 1977) is indeed timely in view of the fact that it was recently held to be in violation of constitutional due process for vague- ness. Knight v. Iowa District Court of Story County, 119 N.W.2d 430 (decided August 30, 1978. The Court found that the penal provision (Section 28A.8) failed to adequately inform individuals about how and when they might have violated the statute. However, this infirmity should not apply to the new provision (H.F. 2074). .The Court specifically discusses the new provision, and while it does not hold on its validity, it suggests that Section F(3) ade- quately defines participation in an unlawful meeting. Other pro- visions, including the specifications of when a closed meeting may be held, have also been rewritten to provide muth greater specif- icity and guidance. The new provision should pass all constitu- tional tests against vagueness. II. Section 2: "Expression of Legislative Intent" "Ambiguities in the construction or application of this act shall be resolved in favor of openness." [All emphasis includes here n is that of the writer.] III. Section 3: "Definitions" A. "Definitions of Government Body" This provision corresponds generally to the old provision in Chapter 28A.1 of the Code. The bodies covered by the new provisions appear to be the same as those covered by the old provisions as far as city government is concerned. This would include "any board, council, commission, or other governing body of a political subdivision (Section 3(1)(b)], or any "multimembered body formally or directly created by one or MICROFILMED DY t ' JORM MIC R+LAB CEDAR RAPIDS • DES MOINES Piiu,Wi :L; -U BY JORN MICROLAB CEDAR RAPIDS AND DES MMNE5, iUWA-' 2 more boards, councils, commissions, or other governing bodies I subject to paragraphs "a" and "b" of this subsection." [Sec- tion 3(1)(c)]. This provision would apply to any body of city government that sits as a formal policy-making body. It would appear not to apply to any of the city staff (e.g. Legal Department). t B. Definition of "Meeting" ! The new provision expands and clarifies the old provision definition of meeting. A meeting is now defined as any: r (a) "gathering in person or by electronic means, j (b) formal or informal, (c) of a majority of members of the governmental body, i (d) where there is a deliberation or action upon any matter within the scope of the government body's policy-making s duties." i Specifically excluded for the coverage of this Act are gatherings "for purely ministerial or social purposes when there is no discus- sion of policy or intent to avoid the purposes of this Act." 7 i [Section 3(2)]. IV. Section 4: "Meetings of Governmental Bodies" This section emphasizes that meetings formal or informal must be d opened to the public unless a specific exception is provided for in Section 6 of this chapter. This provision also reiterates the requirement of public notice prior to the meeting (laid out more fully in Section 5). � This section requires that minutes must be kept of "all meetings." f Minutes shall include the date, time, and place of the meeting, members present, and the actions taken. The minutes shall include the results of the votes taken, and "the vote of each member present shall be made public at open session." This last clause j obviously intends that no closed session votes be kept secret regarding either the final result or the individual member's votes. jj The minutes shall be public records open to inspection. It also appears that the minutes need not include substance of discussions held in closed session. This new provision expands slightly on the 3 old provision, Section 28A.5 Code (1977). V. Section 5: "Public Notice" This provision expands and clarifies the old provision, Section 28A.4. Despite some added requirements, the substance of the old i and new provisions is the same. j i Y' MICROFILMED BY s; 'i JORM MICR#LAB I CEDAR RAPIDS • DES MOINES iLF1LG BY JOR14 MICROLAB 1 3 CEDAR RAPIDS AND DES The government body is to "give notice of the time, date, and place of each meeting, and its tentative agenda... [Section 5(1)]. The requirement of forwarding�entative agenda" is a new require- ment. Notice should be posted in a prominent place in the building of the government agency. There is also a duty to inform news agencies who have filed requests for such notices. This is an affirmative duty to notify such agencies. Notice shall precede the meeting by twenty-four hours unless for "good cause" such notice is "impossible or impractical." In such cases government body must provide such notice as is "reasonable." Again, this places an affirmative duty upon the government body. Similar requirements of providing a meeting place "reasonably accessible to the public" are included in the new Act. Any devia- tion from the twenty-four hour notice requirement or the reasonably accessible meeting place requirement must have the "good cause" justification for the deviation stated in the minutes of the meet- ing. Subsection (3) allows an exception to the above rules when a "formally constituted subunit" of the government body meets during a recess or immediately following a lawfully (i.e. fully noticed) meeting of the government body. There must be a public announce- ment of the subunit meeting at the full meeting, and the topic of the subunit meeting must "reasonably coincide" with the topic covered by the parent body. Subsection (4) provides that if another code section requires notice of a meeting, compliance with that code section shall constitute compliance with the notice requirement of the Open Meetings Act. VI. Section 6: "Closed Session" This provision corresponds to the old provision Section 28A.3 Code (1977). However, the new provision is much more specific in its listings of possible reasons for closed sessions, and it does not have the broad escape clause found in the old provision. (The old provision included in its list of acceptable reasons for a closed meeting the provision allowing closing "for some other exceptional reason so compelling as to override the general public policy in favor of public meetings.") Section 6(1) provides that a meeting may be closed only by a public vote of "either two-thirds of the members of the body or all the members present at the meeting." A meeting may be closed ('only to the extent... necessary") for the following reasons: (a) Where confidentiality is required by state or federal law, or where confidentiality is required to retain federal funds. Y MICROFILMED BY I DORM MICR+LAB CEDAR RAPIDS • NES MOINES v.iL,ILu BY JORM HICROLA6 CEDAR 4 (b) Where there is a discussion of letters of patent. (c) To discuss strategy of present or imminent litigation where such disclosure would "prejudice or disadvantage" the govern- ment. . (d) To discuss the contents of a "licensing examination" or whether to investigate or proceed against a licensee, "if the govern- ment body is a licensing or examining board." (e) [On student suspensions or expulsions.] (f) "To discuss the decision to be rendered in a contested case conducted according to the provisions of Chapter 17A of the Code." There is a question whether this provision would apply to city bodies since they are not included under the Iowa' Administrative Procedure Act [Section 17A.2(1) Code (1977)]. It appears that the city does not qualify for the use of this provision. However, since the legislature clearly intended the Open Meetings Act to apply to municipalities, it would seem that this failure to include the city is an oversight. If the city has a "contested case" it desires to close it would be advisable to close the meeting under another one of these provisions, or seek an opinion from the Attorney General or a declaratory judgment from a district court, as allowed under Section 7(H) of this Act. It might be advisable for the city, in conjunction with the Iowa League of Municipalities, to seek a legislative clarification of this problem. (g) To avoid disclosure of specific law enforcement matters where disclosure would aid violators in avoiding detection. (in- spection, investigation, auditing techniques, schedules, etc.) (h) To avoid disclosure of specific law enforcement decisions concerning allowable tolerances, criteria for the selection of cases for prosecution, and settlements, "which if disclosed would facilitate disregard of requirements imposed by law."' (i) To evaluate the "professional competency" of a person whose hiring, discharge, or performance is being discussed and when closing is necessary to prevent needless and irreparable injury to that person's reputation and that person requests a closed hearing." This is similar to the clause in the old provision, Section 28A.3 Code (1977). Neither the old or the new provision gives any help in defining the meaning of "pro- fessional competency," i.e., whether it is restricted to those in a traditional profession or skilled trade who are serving the government by that trade (i.e., government employees), or whether it would apply as well to citizens holding an ap- pointed public office, for example, persons being considered for appointment to City boards and commissions. In view of 141CROFUED BY � JORM MIC R+LAB CEDAR RAPIDS • DFS MOINES iUILS BY JORM HICROLAO CEDAR 5 the intent of the statute (to promote government openness) and the American political tradition of holding public office seekers up for public examination, a narrow construction of "professional competency" would seem most likely. An Attorney General's opinion has stated that mere review of an employment contract without indication of exceptional circumstances is not justification for closing a meeting. Op. Atty. Gen. (Yieden), Jan. 7, 1976. (This would presumably apply as well under the new provision). A previous Attorney General's opinion, however, has decided that Iowa judicial nominating commissions, which are subject to the Open Meetings Act, can go into executive session to discuss the qualifica- tions, character, intergrity, and legal abilities of candi- dates for the bench. It also said that the names of those being considered do not have to be made public. Op. Atty. Gen. (Sellers), Dec, 30, 1969. The keys to properly closing a meeting involving employment will involve the employment candidate's status ("professional" or political) and whether the candidate requests a closed session. (j) To discuss the purchase of real estate where premature dis- closure would raise the price of the government's purchase. (This is similar to the old provision, Section 28A.3 Code (1977). The minutes and tapes of real estate discussion must be made available to the public when the transaction is com- pleted. om- pleted. Section 6(2): The vote of each member on whether to close a meeting and the specific Code provisions allowing the closed meeting shall be announced publicly and entered into the minutes. Only the specific matter announced at this time may be discussed at the closed meeting. Section 6(3): All final actions on any matter must be taken in open session unless another Code provision expressly permits otherwise. Section 6(4): "Detailed minutes" shall be kept of all closed meetings, and the meetings must be tape-recorded. This shall be made available only to a court for purposes of litigation relating to the closed meeting. The court shall determine what details, if any, of the closed meeting shall be released. The government body must keep the minutes and tapes at least one year from the date of the meeting. Section 6(5): "Nothing in this section requires a governmental body to hold a closed session to discuss or act on any matter." Y MICROFILMED BY ,•� JORM MICR¢LAS CEDAR RAPIDS • DES MOINES iLr1LD BY JORPI IIICROLAB VII. Section 7: "Enforcement" CEDAR 6 S This section replaces the old provisions found in Section 28A.7 and 28A.8 of the Code (1977). The methods of enforcement are broader and the punishments are more harsh. Section 7(2): Once it is determined that a body subject to this Act has held a closed session, "the burden of going forward shall be on the body and its members to demonstrate compliance with the requirements of this Act." section 7(3): Once a violation has been proven by the preponder- ance of the evidence, the court shall: (a) "assess each member of the governmental body who participated in the violation damages in the amount of not more than five hundred dollars nor less than one hundred dollars. But these damages will not be assessed if the member can show he or she did the following: (1) Voted against the closed session. (2) Had "good reason to believe and in good faith believed" facts, which if true, would have constituted compliance with the Act. (3) "Reasonably relied upon" a court decision, formal opinion of the Attorney General, or the opinion of the attorney for the governmental body. Section 7(3)(b): All costs and reasonable attorney's fees shall be paid to a party proving a violation. The costs and fees shall be paid !?y those members of the governmental Fo who are assessed dams es under paragraph "a of this subsection. If the mem ers of the governmental body have a lawful defense under paragraph "a", then the government body will pay. Section 7(3)(c): Any actions taken during a violation of this Act shall be void if the suit for enforcement is brought within six weeks of tee violation and "the court finds under the facts of, the particular case that the ppublic interest in enforcement... outweighs the public interest in sustaining the validity of the action." However, this provision does not apply to the sale of bonds or other public indebtedness if a public hearing, election, or public sale has been held on these matters. Section 7(3)(d): A court shall remove from office any member who has engaged in two prior v olations of this Ac� t n which damages Y �_ �- �� were assessed a ag inst him or her Burin hus or her term. ILMED BY JORM MICR+LAB i CEDAR RAPIDS • DES MOINES 1 1 i l l i i iLr1LD BY JORPI IIICROLAB VII. Section 7: "Enforcement" CEDAR 6 S This section replaces the old provisions found in Section 28A.7 and 28A.8 of the Code (1977). The methods of enforcement are broader and the punishments are more harsh. Section 7(2): Once it is determined that a body subject to this Act has held a closed session, "the burden of going forward shall be on the body and its members to demonstrate compliance with the requirements of this Act." section 7(3): Once a violation has been proven by the preponder- ance of the evidence, the court shall: (a) "assess each member of the governmental body who participated in the violation damages in the amount of not more than five hundred dollars nor less than one hundred dollars. But these damages will not be assessed if the member can show he or she did the following: (1) Voted against the closed session. (2) Had "good reason to believe and in good faith believed" facts, which if true, would have constituted compliance with the Act. (3) "Reasonably relied upon" a court decision, formal opinion of the Attorney General, or the opinion of the attorney for the governmental body. Section 7(3)(b): All costs and reasonable attorney's fees shall be paid to a party proving a violation. The costs and fees shall be paid !?y those members of the governmental Fo who are assessed dams es under paragraph "a of this subsection. If the mem ers of the governmental body have a lawful defense under paragraph "a", then the government body will pay. Section 7(3)(c): Any actions taken during a violation of this Act shall be void if the suit for enforcement is brought within six weeks of tee violation and "the court finds under the facts of, the particular case that the ppublic interest in enforcement... outweighs the public interest in sustaining the validity of the action." However, this provision does not apply to the sale of bonds or other public indebtedness if a public hearing, election, or public sale has been held on these matters. Section 7(3)(d): A court shall remove from office any member who has engaged in two prior v olations of this Ac� t n which damages Y �_ �- �� were assessed a ag inst him or her Burin hus or her term. ILMED BY JORM MICR+LAB i CEDAR RAPIDS • DES MOINES N"' Ui iLilLb BY JORM MICROLAB CEDAR Section 7(3)(e): A court may also issue a mandatory injunction punishable by civil contempt ordering the body to refrain for one year from any future violations of this Act. Section 7(4): Ignorance of these reyuirem�ents in this Act is no defense to enforcemehTS nt rocyedln s und9r — A� y!hering at in doubt about the prop ret o clos�n —a session it maybring e its own expense an action in the district court, it may an opinion from aanoattorneyinion rom forthe theAgovernmentnbody.. or it may g VII. Section.8* "Rules of Conduct at Meetin s This section corresponds to the old provilsion Section 28A.2 Code (1977) in allowing reasonable rules of conduct to gtherpublicn the mnow ' bers and the public present at meetings. However, the a en has a right to use cameras or recording devises at any p ses- sion. IX. Section 9• "Electronic Meetings" Meetings by electronic means are a1llowed only whfrthe following person is impossible or impractical and only provisions are complied with: Public access is allowed to the extent "reasonably possible." (a) Pub public 1 (b) Section 5 of this Act is complied with (concerning notice). (c) Minutes are kept. (The minutes essmust include an explanation of why meeting in person is "imp " Section 9(3): Paragraph (a) of this subsection may be waived if a close session under Section 6 is held. X. Section 10: "Section 20.17 subsections 3 Code 1977 is amended..." This provision does not delete anything from the current Section 20.17 provision (on public employee relations), but it does add an openness requirement. Currently most of the negotiating process is A, except that hearings by arbitrators must exempt from Section 28 requPree that the employeelic.worganizatiothis n and employert(with�n two weeks of the employees) present their "initial bargaining position" at open sessions subject to the requirements of the Open Meetings Law. i R `f IdICROFI LMED By DORM MICR+LA9 CEDAR RAPIDS . DES MOINES 1 I �1 �I I ,I i i Section 7(3)(e): A court may also issue a mandatory injunction punishable by civil contempt ordering the body to refrain for one year from any future violations of this Act. Section 7(4): Ignorance of these reyuirem�ents in this Act is no defense to enforcemehTS nt rocyedln s und9r — A� y!hering at in doubt about the prop ret o clos�n —a session it maybring e its own expense an action in the district court, it may an opinion from aanoattorneyinion rom forthe theAgovernmentnbody.. or it may g VII. Section.8* "Rules of Conduct at Meetin s This section corresponds to the old provilsion Section 28A.2 Code (1977) in allowing reasonable rules of conduct to gtherpublicn the mnow ' bers and the public present at meetings. However, the a en has a right to use cameras or recording devises at any p ses- sion. IX. Section 9• "Electronic Meetings" Meetings by electronic means are a1llowed only whfrthe following person is impossible or impractical and only provisions are complied with: Public access is allowed to the extent "reasonably possible." (a) Pub public 1 (b) Section 5 of this Act is complied with (concerning notice). (c) Minutes are kept. (The minutes essmust include an explanation of why meeting in person is "imp " Section 9(3): Paragraph (a) of this subsection may be waived if a close session under Section 6 is held. X. Section 10: "Section 20.17 subsections 3 Code 1977 is amended..." This provision does not delete anything from the current Section 20.17 provision (on public employee relations), but it does add an openness requirement. Currently most of the negotiating process is A, except that hearings by arbitrators must exempt from Section 28 requPree that the employeelic.worganizatiothis n and employert(with�n two weeks of the employees) present their "initial bargaining position" at open sessions subject to the requirements of the Open Meetings Law. i R `f IdICROFI LMED By DORM MICR+LA9 CEDAR RAPIDS . DES MOINES I•kJWFILi4ED BY JOR14141CROLAB ■ • CEDAK 8 I A copy of the provision is included. I41CROFILMED BY DORM 'MICR+LAS { I 'C'EDAR RAPIDS • DES MOINES I I bdwl/1-8 j p� i I I Enclosure I i I I i i f i :i �i t 1 hl.- a n.' 1 , n'J t f r I41CROFILMED BY DORM 'MICR+LAS { I 'C'EDAR RAPIDS • DES MOINES I p� i I I I i I I i i f i �i J (L�hJi-iLMLu BY JORM MICROLAB CEDAR n City of Iowa c11-• MEMORANIyVM Date: December 8, 1978 To: City Council, City Manager, and All City Department Heads From: John Hayek, City Attorney Re: Legal Department Time Records As you are no doubt aware, with the City's Legal staff currently short one attorney, the workload on the remaining attorneys has been heavy. It is also particularly heavy at this time because of the increasing demands of litigation. In order for us to most effectively spend our time and also as a manage- ment tool, I have decided to institute a program of time record keeping for the Assistant City Attorneys. Commencing immediately Bob Bowlin and Angela Ryan will keep time records showing the work that they have done each day and the "client" for whom that work has been performed. We will then prepare weekly recaps of those time records for internal management purposes. These recaps will also be available to you upon request. By keeping time records I will be able to monitor the work of the Assistant City Attorneys more effectively and we will be better able to make sure that priority work is done. It may well be that no replace- ment for Tony Kushnir will be employed until June or July of 1979.. If that is the case the capacity of the Legal Department to respond prompt- ly to all work requests will be limited at least until then. I hope that you will understand that we are doing the best we can with this situation and will do everything possible to make sure that essential work is done promptly. jm5/31 John Hayek 11MICROFILMED BY JORM MICR+LAB j CEDAR RAPIDS • DES MOINES ;2330 Oi iLi•ILD BY JOR14 MICROLAB CEDAR RAPIDS AND OES , ,,"-) City of Iowa Ci(" MEMORANDUM DATE: December 15, 1978 TO: Neal Berlin/City Council FROM: Dick Plastino, Director of Public Works RE: Melrose Court Closure Attached is a detailed seven page • 1 report on the Melrose Court closure. This cover memo will highlight certain aspects of the report but no conclusions or opinions should be formed -by anyone without reading the full report. i i SUMMARY Traffic is moving at 27 to 28 mph. This is about typical for a residential/collector Street. Traffic diversions of the 2600 vehicles on Melrose Court are anticipated as follows: Number Total Link Existing Diverted After George Street 1,800 416 2,216 Sunset Street 2,900 26 2,926 South Leg Riverside 20,300 1,248 21,548 East Leg Burlington 19,600 t 19,720 $+ 3'. l k i Oi iLi•ILD BY JOR14 MICROLAB CEDAR RAPIDS AND OES , ,,"-) City of Iowa Ci(" MEMORANDUM DATE: December 15, 1978 TO: Neal Berlin/City Council FROM: Dick Plastino, Director of Public Works RE: Melrose Court Closure Attached is a detailed seven page • 1 report on the Melrose Court closure. This cover memo will highlight certain aspects of the report but no conclusions or opinions should be formed -by anyone without reading the full report. SUMMARY Traffic is moving at 27 to 28 mph. This is about typical for a residential/collector Street. Traffic diversions of the 2600 vehicles on Melrose Court are anticipated as follows: Number Total Link Existing Diverted After George Street 1,800 416 2,216 Sunset Street 2,900 26 2,926 South Leg Riverside 20,300 1,248 21,548 East Leg Burlington 19,600 120 19,720 $+ , 10 *The remaining 790 vehicles per.day (2600 vehicles per day minus 1810 vehicles per day) did not have trip ends in Zone 1 (University Hospitals) and were not analyzed. If Melrose.Court is closed, it is recommended that it be closed as ,the south end. The only street improvements which would have a significant impact on this -situation (with or without Melrose Court closed) would be improvement of the Byington/Grand Avenue intersection or construction of the Melrose diagonal. It is.once again reiterated that no conclusions should be drawn from the above summary without a thorough reading of the entire report. � td ICROFILMEO BY JORMMICR+LAB I 'CEDAR RAPIDS • DES MOINES III Uf;L;LD BY JORM MICROLAB i CEDAR MELROSE COURT CLOSURE This paper will deal with the closure of Melrose Court. It is divided into four sections. 1) vehicular traffic in this area. 2) method of closure. 3) street improvements which may be necessitated by the closure should the closure occur. 4) alternatives that may be substituted for the closure of Melrose Court. 1. CHARACTERISTICS OF VEHICULAR TRAFFIC IN THIS AREA. The Traffic Engineering Department has measured three aspects of the vehicular traffic .in this neighborhood. These were spot speed studies on Melrose Court, vehicular volumes on Melrose Court, George Street and Sunset Street, and an origin -destination study to determine the desire lines 'of vehicles using the Melrose Court facility. Spot Speed Study On November 6, 1978 a spot speed study was conducted in the afternoon off-peak time. That spot speed study revealed the 85th percentile (The 85th percentile indicates the speed at which 85 percent of the vehicular traffic is travelling at or below this speed.) on Melrose Court was 27.8 miles per hour. On November 7th, a spot speed study was conducted during the morning peak flow times. This spot speed study revealed an 85th.percentile of 28.7 miles per hour. The speeds found for Melrose Court are typical for residential streets and somewhat below the typical 85th percentile for collector streets. Vehicular Volumes Attached to this paper is a drawing (Figure 1) of the neighborhood which displays the three counting stations selected and results from the counts. These counts were conducted using pneumatic tubes and mechanical recording counters. This data shows the relative use of collectors between West Benton and Melrose Avenue for traffic moving north to south. This data can also be used as part of a before and after study in the event that Melrose Court is closed to ascertain the impact of that closure on collecter streets in the neighborhood. Origin -Destination Study On Thursday, November 9, 1978, the Traffic Engineering Department conducted an origin -destination study from 7:45 a.m. until MICROr ILMED BY JO('(M MICR+LAB CEDAR RAPIDS • DES MOINES I i Uf;L;LD BY JORM MICROLAB i CEDAR MELROSE COURT CLOSURE This paper will deal with the closure of Melrose Court. It is divided into four sections. 1) vehicular traffic in this area. 2) method of closure. 3) street improvements which may be necessitated by the closure should the closure occur. 4) alternatives that may be substituted for the closure of Melrose Court. 1. CHARACTERISTICS OF VEHICULAR TRAFFIC IN THIS AREA. The Traffic Engineering Department has measured three aspects of the vehicular traffic .in this neighborhood. These were spot speed studies on Melrose Court, vehicular volumes on Melrose Court, George Street and Sunset Street, and an origin -destination study to determine the desire lines 'of vehicles using the Melrose Court facility. Spot Speed Study On November 6, 1978 a spot speed study was conducted in the afternoon off-peak time. That spot speed study revealed the 85th percentile (The 85th percentile indicates the speed at which 85 percent of the vehicular traffic is travelling at or below this speed.) on Melrose Court was 27.8 miles per hour. On November 7th, a spot speed study was conducted during the morning peak flow times. This spot speed study revealed an 85th.percentile of 28.7 miles per hour. The speeds found for Melrose Court are typical for residential streets and somewhat below the typical 85th percentile for collector streets. Vehicular Volumes Attached to this paper is a drawing (Figure 1) of the neighborhood which displays the three counting stations selected and results from the counts. These counts were conducted using pneumatic tubes and mechanical recording counters. This data shows the relative use of collectors between West Benton and Melrose Avenue for traffic moving north to south. This data can also be used as part of a before and after study in the event that Melrose Court is closed to ascertain the impact of that closure on collecter streets in the neighborhood. Origin -Destination Study On Thursday, November 9, 1978, the Traffic Engineering Department conducted an origin -destination study from 7:45 a.m. until MICROr ILMED BY JO('(M MICR+LAB CEDAR RAPIDS • DES MOINES iL;';Lii 5Y JORM MICROLAB �. 2 CE 1:05 p.m. The location of the interview station was on Melrose Court just west of the intersection of Greenwood Drive and Myrtle Avenue. During the hours of the study 528 vehicles passed through the station. All drivers were asked where their trip had originated and what their destination was. In order to organize the results of the on -street interview the city was divided into physical zones. Figure 2 displays the zones which were created for the purposes of this study. They attempted to isolate various types of land use. Zone 1 includes the University medical complex, the University athletic complex and the west campus dormitories. Zone 10 displays the residential area of southeastern University Heights and the apartment complexes on Oakcrest Street and north of West Benton Street. Zone 11 is a mix between the commercial activity associated with Riverside Drive and the apartment complexes north of West Benton Street and south of Greenwood Drive and the single family dwelling units between West Benton Street and Highway 1. Other zones attempted to reflect a cohesive land use. Zone 8 represents the City of Coralville. Zones 29 through zone 34 represent areas external of the corporate city limits and reflect the highway entrance that was used for the City of Iowa City. As an example, it was assumed that individuals coming from Muscatine, Iowa destined to the medical complex use Highway 6 and therefore are tied to zone 30_ Once the zone designations were established the results of the on -street survey were then coded to show the trips between zones of trip origin and zone of trip destination. Tables I and 2 demonstrate the number of trips that began in a zone and ended in a zone. In table 1 and 2 the originating zone heads the column, the destination zone identifies the row. As an example, in table number 1 for southbound traffic 24 trips had their origin in zone 1 and their destination in zone 10. Table number 2 displays the same information for northbound traffic. Table number 3 is a summation table for both north and southbound traffic. It indicates the total number of trips that moved between two zones. As an example, 78 trips moved between zone 1 and zone ll. This total would include both northbound and southbound traffic. Id ICROTILMED BY 'I JORM MICR+LAI �. CEDAR RAPIDS - DES MOVIES G NiILMLD BY JORM MICROLAB 3 Table number 4 displays the same information as table number 3 except that it has been converted to percentages of total interview trips. This table is most useful for analysis. In addition to the table organization of data, a graphical representation of the data was also prepared. This representation is shown in figures 3 and 4. A scale of 100 vehicles per inch was selected to display the number of trips between zones. Expansion To Full Twenty -Four Hours. For the purposes of this study it was assumed that the percentages of trips between zones could be directly expanded to reflect the total Average Daily Traffic (ADT) along the Melrose Court link. In other words, it was assumed the 528 cars we interviewed were representative of an all day Origin -Destination study. If Melrose Court is closed the trips that are presently using Melrose Court as a collector link will necessarily be diverted to some alternative route. For the purpose of this paper an assumed ADT of 2,600 vehicles was assigned to Melrose Court. Diversion to George 'Street. Vehicles moving between zones 35, 24, 10 and zone 1 were assumed to divert to George Street as an alternative collector link. The zone pairs which would select George Street as an alternative to the Melrose Court link are zone pairs 1-10, 1-24 and 1-35. Table number 4 shows the total percentages which would be 16 percent or an additional 416 vehicles per day. Diversion to Sunset Street. Vehicles moving between zones 27, 25 and zone 1 were assumed to use Sunset Street. Table number 4 reveals that the total pairings 1-25 and 1-27 is one percent of the OD interview. This is expanded using the 2,600 ADT for Melrose Court, there would be 26 additional vehicles on Sunset Street. This would have a minimal impact on the Sunset Street facility at this time. Diversion to Riverside Vehicles moving between zones 23, 11 and zone 1 were assumed to divert to Riverside Drive. The zone pairs that would be diverted to Riverside and would use the south leg as an approach leg to the intersection of Riverside and Burlington would'be zone pairs 1-11; 1-12, 1-36, 1-19, 1- 30, 1-20 and 1-21. Table•number 4 reveals that the total percentage for this diversion would be 48 percent or an additional 1,248 vehicles. It was also assumed that zones numbered 3, 22, 21, 12, 36, 19, 20 and 30 will use Riverside and approach the intersection of Burlington and Riverside from the south. MICROFILMED BY DORM MICR+LAB CEDAR RAPIDS • JES MOINES I i x i `i G NiILMLD BY JORM MICROLAB 3 Table number 4 displays the same information as table number 3 except that it has been converted to percentages of total interview trips. This table is most useful for analysis. In addition to the table organization of data, a graphical representation of the data was also prepared. This representation is shown in figures 3 and 4. A scale of 100 vehicles per inch was selected to display the number of trips between zones. Expansion To Full Twenty -Four Hours. For the purposes of this study it was assumed that the percentages of trips between zones could be directly expanded to reflect the total Average Daily Traffic (ADT) along the Melrose Court link. In other words, it was assumed the 528 cars we interviewed were representative of an all day Origin -Destination study. If Melrose Court is closed the trips that are presently using Melrose Court as a collector link will necessarily be diverted to some alternative route. For the purpose of this paper an assumed ADT of 2,600 vehicles was assigned to Melrose Court. Diversion to George 'Street. Vehicles moving between zones 35, 24, 10 and zone 1 were assumed to divert to George Street as an alternative collector link. The zone pairs which would select George Street as an alternative to the Melrose Court link are zone pairs 1-10, 1-24 and 1-35. Table number 4 shows the total percentages which would be 16 percent or an additional 416 vehicles per day. Diversion to Sunset Street. Vehicles moving between zones 27, 25 and zone 1 were assumed to use Sunset Street. Table number 4 reveals that the total pairings 1-25 and 1-27 is one percent of the OD interview. This is expanded using the 2,600 ADT for Melrose Court, there would be 26 additional vehicles on Sunset Street. This would have a minimal impact on the Sunset Street facility at this time. Diversion to Riverside Vehicles moving between zones 23, 11 and zone 1 were assumed to divert to Riverside Drive. The zone pairs that would be diverted to Riverside and would use the south leg as an approach leg to the intersection of Riverside and Burlington would'be zone pairs 1-11; 1-12, 1-36, 1-19, 1- 30, 1-20 and 1-21. Table•number 4 reveals that the total percentage for this diversion would be 48 percent or an additional 1,248 vehicles. It was also assumed that zones numbered 3, 22, 21, 12, 36, 19, 20 and 30 will use Riverside and approach the intersection of Burlington and Riverside from the south. MICROFILMED BY DORM MICR+LAB CEDAR RAPIDS • JES MOINES G cu iLF1LD BY JORM NICROLAB • CEDAR L 4 Zones 4, 13, 14, 16, 15, 17 and 18 would use the Riverside - Burlington intersection approaching east -west link of Burlington Street. All of the zones would probably be minimally affected by the closure. Number Total Link Existing Diverted After George St. 1,800 416 2,216 Sunset St. 2,900 26 2,926 South Leg Riverside 20,300 1,248 21,548 E. leg Burling. 19,600 120 19,720 1,810* *The remaining 790 vehicles per day (2600 vehicles per hour - 1810 vehicles per day = 790) did not have trip ends in Zone 1 and were not analyzed. 2. METHOD OF CLOSURE. In the event that Melrose Court is closed it should be done in such a manner as to minize the impact of the closure on the residents which abut Melrose Court, Brookland Park Drive and Brookland Place. North End Closure If the north end of Melrose Court is physically closed, the access of emergency vehicles is impaired. Emergency medical treatment'destined from the residential area to the University complex would have to first go south and then select either Riverside or George Street or Sunset Street, back to Melrose Avenue to access the UnNersity facilities Additionally, if emergency medical treatment was sought at Mercy Hospital the emergency vehicle would have to first move south and access .Riverside Drive from a non -signalized intersection. At the present time the firefighting equipment which would service this area is housed at the Emerald Street station. This station is located at the intersection of Emerald Street and Melrose. Any emergency runs from this station which would have to service these homes would have to be routed down to West Benton, over West Benton to Riverside and then north on Riverside to Myrtle Avenue. This would add additional time to the run. An alternative to the southern approach would be to approach the fire eastbound on Melrose Avenue, driving to Riverside, turning south on Riverside to Myrtle Avenue,' and then moving westward on Myrtle Avenue to the fire. Either the j north approach or the south approach would add additional time to the fire run. Y MICROFILMED BY 1 7 DORM MICR+LAE CEDAR RAPIDS • DES MOINES l is i • CEDAR L 4 Zones 4, 13, 14, 16, 15, 17 and 18 would use the Riverside - Burlington intersection approaching east -west link of Burlington Street. All of the zones would probably be minimally affected by the closure. Number Total Link Existing Diverted After George St. 1,800 416 2,216 Sunset St. 2,900 26 2,926 South Leg Riverside 20,300 1,248 21,548 E. leg Burling. 19,600 120 19,720 1,810* *The remaining 790 vehicles per day (2600 vehicles per hour - 1810 vehicles per day = 790) did not have trip ends in Zone 1 and were not analyzed. 2. METHOD OF CLOSURE. In the event that Melrose Court is closed it should be done in such a manner as to minize the impact of the closure on the residents which abut Melrose Court, Brookland Park Drive and Brookland Place. North End Closure If the north end of Melrose Court is physically closed, the access of emergency vehicles is impaired. Emergency medical treatment'destined from the residential area to the University complex would have to first go south and then select either Riverside or George Street or Sunset Street, back to Melrose Avenue to access the UnNersity facilities Additionally, if emergency medical treatment was sought at Mercy Hospital the emergency vehicle would have to first move south and access .Riverside Drive from a non -signalized intersection. At the present time the firefighting equipment which would service this area is housed at the Emerald Street station. This station is located at the intersection of Emerald Street and Melrose. Any emergency runs from this station which would have to service these homes would have to be routed down to West Benton, over West Benton to Riverside and then north on Riverside to Myrtle Avenue. This would add additional time to the run. An alternative to the southern approach would be to approach the fire eastbound on Melrose Avenue, driving to Riverside, turning south on Riverside to Myrtle Avenue,' and then moving westward on Myrtle Avenue to the fire. Either the j north approach or the south approach would add additional time to the fire run. Y MICROFILMED BY 1 7 DORM MICR+LAE CEDAR RAPIDS • DES MOINES i r s • CEDAR L 4 Zones 4, 13, 14, 16, 15, 17 and 18 would use the Riverside - Burlington intersection approaching east -west link of Burlington Street. All of the zones would probably be minimally affected by the closure. Number Total Link Existing Diverted After George St. 1,800 416 2,216 Sunset St. 2,900 26 2,926 South Leg Riverside 20,300 1,248 21,548 E. leg Burling. 19,600 120 19,720 1,810* *The remaining 790 vehicles per day (2600 vehicles per hour - 1810 vehicles per day = 790) did not have trip ends in Zone 1 and were not analyzed. 2. METHOD OF CLOSURE. In the event that Melrose Court is closed it should be done in such a manner as to minize the impact of the closure on the residents which abut Melrose Court, Brookland Park Drive and Brookland Place. North End Closure If the north end of Melrose Court is physically closed, the access of emergency vehicles is impaired. Emergency medical treatment'destined from the residential area to the University complex would have to first go south and then select either Riverside or George Street or Sunset Street, back to Melrose Avenue to access the UnNersity facilities Additionally, if emergency medical treatment was sought at Mercy Hospital the emergency vehicle would have to first move south and access .Riverside Drive from a non -signalized intersection. At the present time the firefighting equipment which would service this area is housed at the Emerald Street station. This station is located at the intersection of Emerald Street and Melrose. Any emergency runs from this station which would have to service these homes would have to be routed down to West Benton, over West Benton to Riverside and then north on Riverside to Myrtle Avenue. This would add additional time to the run. An alternative to the southern approach would be to approach the fire eastbound on Melrose Avenue, driving to Riverside, turning south on Riverside to Myrtle Avenue,' and then moving westward on Myrtle Avenue to the fire. Either the j north approach or the south approach would add additional time to the fire run. Y MICROFILMED BY 1 7 DORM MICR+LAE CEDAR RAPIDS • DES MOINES :L; -;LD BY JORM HICROLAB CEDAR Individuals that live in the area would have to gain access to the arterial -collector system using Myrtle to Riverside a non -signalized intersection or Greenwood Drive to West Benton, and then West Benton to Riverside. Either of these access alternatives is undesirable. South End Closure Emergency access to medical facilities is much more direct if the north end of Melrose Court is left intact with Melrose Avenue. Emergency fire service is also much more direct from either the west side station house at Emerald and Melrose Avenue of the central station housed at the intersection of Gilbert Street and Washington Street. Residents from the area attempting to access the collector -arterial system have a direct access in Melrose Avenue. 3. POTENTIAL STREET IMPROVEMENTS REQUIRED. The closure and the subsequent diversion of trips to alternative links may necessitate in the improvement of existing links so that they could accommodate the additional traffic. Most notably would be the impact upon the intersection of Riverside Drive with Burlington Street and the link between this intersection and Melrose Avenue. Already noted above the additional traffic on the south leg of this intersection would be approximately 1,250 vehicles. By making similar assumptions, additional traffic on the east leg of this intersection could be 120 vehicles per day. Traffic from both the south leg and the east leg of the intersection would travel on the west leg (Grand Avenue) of the intersection on the return trip. This would add a total of 1,370 vehicles to the Grand Avenue link between Burlington Street and Riverside intersection and Melrose Avenue. B in ton Avenue -Grand Avenue Intersection. The addition of'additional traffic to an existing point of congestion may necessitate the improvement of this location. Through the geometrics of the intersections of Byington Avenue and Grand Avenue two lanes of eastbound traffic are constricted to one lane. The additional time required to make a turn is compounded by the merging of two lanes to one. Improving the capacity of this portion of the Grand Avenue link could reduce delay both in the peak hour and in the off-peak hour times. At the present time some of the property required for this improvement is held by the private sector. Acquisition of this additional right-of-way would be required before an improvement could be completed. MICROrILMEO BY ..} JORM MICR+LA13 CEDAR RAPIDS • DES MOINES Ui ILi,iLD BY JORM MICROLAB CEDAR Melrose Diagonal. The ADT for Grand Avenue at the present time is 14,500 vehicles. The addition of 1,370 vehicles per day represents a 9 percent increase to this facility. As traffic continues to grow in the community and the University medical complex continues to expand, the capacity of this arterial link, Grand Avenue, will be unable to handle the volumes of vehicular traffic upon it. An improved facility from the Woolf -Melrose intersection to the Grand -Avenue -Riverside- intersection will'be-required to --- service vehicular volumes. 4. DISCUSSIONS OF NEW STREET FACILITIES. It has been suggested that new construction in this area could ` relieve some of the vehicular volumes from the Melrose Court area. i While this paper will not address all of the potential alternative building solutions, it will discuss three. ttt Extending Melrose Avenue to the Riverside Drive/Burlington S Street. Intersection. It has been suggested that rebuilding Melrose Avenue to the I intersection of Riverside Drive and Burlington Street along its old alignment might help to resolve a portion of the vehicular volumes on Melrose Court. This proposal would have little impact on the Melrose Court vehicular volumes. It would provide no additional north -south link between the west campus complex and residential - commercial areas located to the south. Additionally, it would create a five -legged intersection at the intersection of Burlington and Riverside. It would add additional lanes to a 15 lane intersection. The additional lanes would come in on a skew. It would require additional phasing and therefore much greater delays at this intersection. The existing land forms would present very significant problems to a satisfactory alignment. 1 l { Lucon Drive Extended i , j It has been suggested that Lucon Drive be extended in a southerly I direction to complete a link with Brookland Place. This 1 facility then could be paired with Melrose Court in a one-way j configuration. At the present time Lucon Drive is a privateway. The City owns no right-of-way in this area. While the City could 7 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i Ui ILi,iLD BY JORM MICROLAB CEDAR Melrose Diagonal. The ADT for Grand Avenue at the present time is 14,500 vehicles. The addition of 1,370 vehicles per day represents a 9 percent increase to this facility. As traffic continues to grow in the community and the University medical complex continues to expand, the capacity of this arterial link, Grand Avenue, will be unable to handle the volumes of vehicular traffic upon it. An improved facility from the Woolf -Melrose intersection to the Grand -Avenue -Riverside- intersection will'be-required to --- service vehicular volumes. 4. DISCUSSIONS OF NEW STREET FACILITIES. It has been suggested that new construction in this area could ` relieve some of the vehicular volumes from the Melrose Court area. i While this paper will not address all of the potential alternative building solutions, it will discuss three. ttt Extending Melrose Avenue to the Riverside Drive/Burlington S Street. Intersection. It has been suggested that rebuilding Melrose Avenue to the I intersection of Riverside Drive and Burlington Street along its old alignment might help to resolve a portion of the vehicular volumes on Melrose Court. This proposal would have little impact on the Melrose Court vehicular volumes. It would provide no additional north -south link between the west campus complex and residential - commercial areas located to the south. Additionally, it would create a five -legged intersection at the intersection of Burlington and Riverside. It would add additional lanes to a 15 lane intersection. The additional lanes would come in on a skew. It would require additional phasing and therefore much greater delays at this intersection. The existing land forms would present very significant problems to a satisfactory alignment. 1 l { Lucon Drive Extended i , j It has been suggested that Lucon Drive be extended in a southerly I direction to complete a link with Brookland Place. This 1 facility then could be paired with Melrose Court in a one-way j configuration. At the present time Lucon Drive is a privateway. The City owns no right-of-way in this area. While the City could 7 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES !•I��(Ui ;LHED BY DORM MICROLAB CEDAR purchase right-of-way or condemn right-of-way in this area and extend the facility in a southerly direction it reasonable to assume that this alternative would be extremely unattractive to the residents of Lucon Drive. If this solution were implemented the logical orientation of a one-way couplet would be Lucon northbound and Melrose Court southbound. Extending Melrose Avenue To Riverside Drive Via Riverside Court It has been suggested that Melrose Avenue be extended to Riverside Drive via Riverside Court. While this would provide a more southerly link than tiering Melrose Avenue to Burlingtol Street, it does create another intersection with Riverside Drive. This would be undesirable. The grade of this proposed facility would be severe. The alignment of a new connection would be disruptive to existing buildings and land uses.This is not considered a practical, alternative and it was not considered further. Y' MICROFILMED 6Y i ' JGRM MICR#LAB CEDAR RAPIDS • DES MOINES 1 f I j I: t 1 1 CEDAR purchase right-of-way or condemn right-of-way in this area and extend the facility in a southerly direction it reasonable to assume that this alternative would be extremely unattractive to the residents of Lucon Drive. If this solution were implemented the logical orientation of a one-way couplet would be Lucon northbound and Melrose Court southbound. Extending Melrose Avenue To Riverside Drive Via Riverside Court It has been suggested that Melrose Avenue be extended to Riverside Drive via Riverside Court. While this would provide a more southerly link than tiering Melrose Avenue to Burlingtol Street, it does create another intersection with Riverside Drive. This would be undesirable. The grade of this proposed facility would be severe. The alignment of a new connection would be disruptive to existing buildings and land uses.This is not considered a practical, alternative and it was not considered further. Y' MICROFILMED 6Y i ' JGRM MICR#LAB CEDAR RAPIDS • DES MOINES ;,t �iOf iLi4ED BY JORM 6IICROLAI3 CEDAR RAPIDS AND DES MMNES, IUVIA 7 9.19-78 TUES - 2558 9.20478 WED -2522' 9-2F78 THU-288G 0 .11-14-78 TUES-1810 -11-15-78 WED -1730 11-16-78 THU-1789 WE5T COUNTS FOR VOLUME COUNTS FOR MELROSE CT -- SUNSET GEORGE FIGURE I 141CROFIL14ED BY DORM MICFV+LAB CEDAR RAPIDS DES MOINES h ,u;W I LNED BY JORM 141CROLAO CEDAR RAPI ZONE OF CRIGIN (FROM) z 3 V a r Ir IL ' � z 13 n � 14 5 t W i m a t � � Z IE � W.. 12 x O Ic _ O � w, L� Z z: f r I: Ll R 3. TOTAL_ ? h ,u;W I LNED BY JORM 141CROLAO CEDAR RAPI ZONE OF CRIGIN (FROM) I i E s i ,I i i � LL v . � Z ,i%L)i iLMED BY JORM MICROLAB CEDAR RAP[ ZONE TO ZONE TRIPS FOR SOUTH BOUND TRAFFIC I I i a h'ji ;;Wi ;LNED BY JORM 141CROLAB CEDAR RAPIDS AND DES I Y ZONE OF ORIGIN .(FRC.;) /o Z 3 / / Z 33 !� ? / / / l: 0 / B l9 / // is ~; s z0... 1. L n z r °ai m 0 Co N ., 00:' r Z z rn / om l r. Z N Z / .. /.,.. /. Z. W 0 LL 0 U.1 Z Z O N- ti. i OTAL K+ .rc ZONE OF ORIGIN .(FRC.;) MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES { FA G /o Z 3 / / Z 33 »/ lb 2 / Z ? / / / l: 3 B 5 Z / B l9 / // is N z0... 1. L / X m . --i ='0 .. j '. Z Co N ., 00:' Z z / om l r. Z L / .. /.,.. /. Z. 4 4 Z / / z / 14 mo / 9 / 2 4 f1 6S !S Jr Z Z 3 Z / ! /G 13 3 9 4 MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES { FA G /o Z 4 0 0 L N z0... 1. Oz / X m . --i ='0 .. j '. Z Co N ., 00:' z / om l / D n N FA a I•I;u;Oi-1L1'ILU BY JORM 141CROLAB CE ZONE TO ZONE TRIPS r' FOR NORTH BOUND TRAFFIC (01) NOIlVN11570 d0 9NO2 TABLE fl 2 ' �......_..:.a..».N.�'�^ffJ,i.da`a'�i.Nr�ct fl'iafa;l Jlhwl:KiiFl��M1iab.��5i.n.:Aw! fna u1n.^.:;' ..�..e-.r:iN;nJLcu:liv'1n1a. w.-.:�- �:1;. �J....>^.•>'1 �..�.� MICROFILMED BY 1. DORM MICR+LAB CEDAR RAPIDS a DES MOINES i i 1 Z O I•I;u;Oi-1L1'ILU BY JORM 141CROLAB CE ZONE TO ZONE TRIPS r' FOR NORTH BOUND TRAFFIC (01) NOIlVN11570 d0 9NO2 TABLE fl 2 ' �......_..:.a..».N.�'�^ffJ,i.da`a'�i.Nr�ct fl'iafa;l Jlhwl:KiiFl��M1iab.��5i.n.:Aw! fna u1n.^.:;' ..�..e-.r:iN;nJLcu:liv'1n1a. w.-.:�- �:1;. �J....>^.•>'1 �..�.� MICROFILMED BY 1. DORM MICR+LAB CEDAR RAPIDS a DES MOINES Z O O � 0 O W y I 0 I . I i I•I;u;Oi-1L1'ILU BY JORM 141CROLAB CE ZONE TO ZONE TRIPS r' FOR NORTH BOUND TRAFFIC (01) NOIlVN11570 d0 9NO2 TABLE fl 2 ' �......_..:.a..».N.�'�^ffJ,i.da`a'�i.Nr�ct fl'iafa;l Jlhwl:KiiFl��M1iab.��5i.n.:Aw! fna u1n.^.:;' ..�..e-.r:iN;nJLcu:liv'1n1a. w.-.:�- �:1;. �J....>^.•>'1 �..�.� MICROFILMED BY 1. DORM MICR+LAB CEDAR RAPIDS a DES MOINES BY JORM MICROLAB CEDAR RAPIDS AND DES MMNES, ZONE tJU;rISER 'Y 141CROFILMED By JORM MICR+LAB CEDAR RAPIDS • DES MOINES 7 q ui Co m Il m Z.., LA Ld Z 0 N.Z �V Z� 31 31 311 TOTAL BY JORM MICROLAB CEDAR RAPIDS AND DES MMNES, ZONE tJU;rISER 'Y 141CROFILMED By JORM MICR+LAB CEDAR RAPIDS • DES MOINES Ui011 LMED BY JORM MICROLAB • MAR TOTAL INTERZONAL TRI! FOR MELROSE COURT LINK v cr i m z w O N 838VJnN 3N07 TABLE ~ 3 : MICROFILMED BY JORM MICR+LAO CEDAR RAPIDS • DES MOINES s s s I I I f r m z w O N 838VJnN 3N07 TABLE ~ 3 : MICROFILMED BY JORM MICR+LAO CEDAR RAPIDS • DES MOINES I t-.LioWl !LMED By JORM MICROLAB • CEDAR ZOIIE NIUMBER V J e. 7 8 9 /0 A' /7 /8 /1 ZO z =';'ZO = Z7 ZA F—/J—z ZZ P—Xjv 7- 12 -;37 e 7- 1 %z 7' 4 r Q: 44 Ld OD :j r rn T -r 'P, z W z 0 7' 7- -r 7' T t-.LioWl !LMED By JORM MICROLAB • CEDAR ZOIIE NIUMBER ... ......... MICROFILMED BY JORM MICR+LAS CEDAR RAPIDS - DES MOVIES V J e. 7 8 9 /0 A' /7 /8 /1 ZO z =';'ZO = Z7 ZA F—/J—z ZZ P—Xjv 7- 12 -;37 e 7- 1 %z 7' 4 r 7 PST 44 IrT%z.7- -r T -r 'P, 7' 7- -r 7' T T T 7 7' 1 T- -r T T T T T T 7 7p f 7- 7- r 7- 7- isT L:_5 7- /7 r zz Z3 Z9 T Z7 T1 3Z S3 rly�5 ... ......... MICROFILMED BY JORM MICR+LAS CEDAR RAPIDS - DES MOVIES (iLNIED BY JORM MICROLAB • CEDAR VTERZONAL^'TRIPS BY PE FENT FOR MELROSE, COURT LINK W m Z ;l 'lil' O (iLNIED BY JORM MICROLAB • CEDAR VTERZONAL^'TRIPS BY PE FENT FOR MELROSE, COURT LINK 8amnM ii4oz M TABLE 4 �'.Iii4.I.%�I:fd�71'.Ii:Yi',+1dN.Ll 'i4Cil7.::t9.•� MICROFILMED BY JRM MICR+LAB CEDOAR RAPIDS • DES MOINES 1 M �� ry q��. titih on h ti y h h M F 8amnM ii4oz M TABLE 4 �'.Iii4.I.%�I:fd�71'.Ii:Yi',+1dN.Ll 'i4Cil7.::t9.•� MICROFILMED BY JRM MICR+LAB CEDOAR RAPIDS • DES MOINES iLMILD BY JORM MICROLAB CEDAR RAPIDS AND DES MMNES, Y ' t Y ' { 1 1 , 1 o.;L:;L� 6Y JURM MICROLA3 CEDAR o 180 / dowA CITY - A r MICROFILMED BY f JORM MICR+LA6 CEDAR RAPIDS • DES MOINES J';L'!Lb BY JORM MICROLAB CEDAR L� !LMLu BY JORM MICROLAB CEDAR RAPIDS AND DES ^ is !LMLu BY JORM MICROLAB CEDAR RAPIDS AND DES ^ Z o� IS d • W Bi' JURM MICROLAB CEDA!? rM r� "•`� MICROFILMED BY JORM MICR#LAB ,I CEDAR RAPIDS • DES MOINES e (IOWA CITY ND A FILL �' y'�� I '•t" u � 1 ® r� "•`� MICROFILMED BY JORM MICR#LAB ,I CEDAR RAPIDS • DES MOINES 21 ,. ND A FILL r� "•`� MICROFILMED BY JORM MICR#LAB ,I CEDAR RAPIDS • DES MOINES U ;LI a BY JORM MICROLAB Y CEDAR Date: December 15, 1978 To: City Council From: Dennis R. Kraft, Director of Planning and Program Development and Julie Vann, Block Grant Coordinator \�y Re: Small Cities Grant Information •'J The following is a presentation of both preliminary information and proposals for the Small Cities Grant preapplication which must be submitted to the Department of Housing and Urban Development (HUD) no later than January 29, 1979. The "Armory neighborhood", a three block area located adjacent to Ralston Creek is the target of the improvement proposals. A summary of staff analysis.to date and a schedule for preparation and .submission of the preapplication is submitted Project Description.._ The report entitled Citizen's Survey Results, provides responses received -from a survey of Armory neighborhood residents and businesses. This survey was conducted during the first week of December. The report titled Small Cities Program Elements is the first draft of project proposals to be included in the Small Cities preapplication. It provides activity descriptions and budget estimates for your review. Ed Brinton, of Shoemaker Haaland Consulting Engineers, has prepared a report -detailing channel and interior-drainage=improvements-for::the stretch.of.Ralston-Creek which -runs through the -Armory neighborhood: Both Mr: Brinton and Planning and Program Development -staff Wild'be-:at - Monday's informal Council meeting to discuss this project with the Council -and to answer questions. bdw5/3 MICROFILMED DY DORM MICR+LAE3 I CEDAR RAPIDS • DES MOINES 2332 1 BY JORM MICROLAB • CEDAK SMALL CITIES PROGRAM ELEMENTS CURRENTLY UNDER CONSIDERATION 12/15/78 prepared by Debra Martzahn 141CROFILMED BY DORM MICR+LAB CEDAR RAPIDS • DES MOINES I. ol jj oll BY JORM MICROLAB • CEDAK SMALL CITIES PROGRAM ELEMENTS CURRENTLY UNDER CONSIDERATION 12/15/78 prepared by Debra Martzahn 141CROFILMED BY DORM MICR+LAB CEDAR RAPIDS • DES MOINES I. ol jj j llip,;tJi lUILD BY JORM MICROLAB • CEUAK ^� 1 SMALL CITIES PROGRAM ELEMENTS ' r MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES ;L!L1 by JORM HICROLAB PROJECT GOAL: CEDAR RAP 2 r `1 ACQUISITION To acquire 14 parcels along the west bank of Ralston Creek, between the railroad tracks (on Des Moines Street) and Kirkwood Avenue, in order to; a) facilitate Ralston Creek channel improvements; b) remove deteriorated structures; and c) allow for the assembly of parcels for resale for land consumptive commercial reuse. PEOJECT DESCRIPTION: To acquire the properties which either 1) encroach on the Ralston Creek floodway; 2) will interfere with the City's ability to make necessary channel improvements; and/or 3) are now and will continue to be subject to flooding. These properties presently include four owner -occupied housing structures, one structure containing a owner - occupied unit and two rental units, two rental housing structures, two vacant houses, five businesses, and accessory structures. AREA TO BE SERVED: Acquisition of property will be confined to a portion of the three block project area on the west side of Ralston Creek. All of the properties within the project area south of Benton Street and west of the creek will be purchased. On the northern two blocks properties between Ralston Creek and the alley will be acquired. BACKGROUND: The properties described above are all within the one hundred year flood plain of Ralston Creek. Some are within the ten year flood plain. Overland flooding occurred on Benton, Dubuque and Kirkwood Streets, disrupting access to the properties there three times since 1962. Engineering consultants, who are preparing a comprehensive Ralston Creek Management Plan, have recommended a widening of the channel and related improvements in this neighborhood in order to contain higher levels of water and to reduce flooding of the surrounding area. Their suggested improvements would necessitate the removal of three owner -occupied houses, and three commercial structures. Because they are subject to flooding and exist in an incompatible mix of land uses, many of the properties to be acquired have seriously, deteriorated over the years. Preliminary studies from the consulting engineers indicated that while some of these structures wouldn't have to be removed to carry out construction, they will continue to be flood prone. According to the consultants, if these parcels were cleared and filled to a higher elevation, they would be appropriate for commercial and warehousing use. 141CROrILMED BY DORM MICR+LAB I CEDAR RAPIDS • DES MOINES i I j i 1 ;L!L1 by JORM HICROLAB PROJECT GOAL: CEDAR RAP 2 r `1 ACQUISITION To acquire 14 parcels along the west bank of Ralston Creek, between the railroad tracks (on Des Moines Street) and Kirkwood Avenue, in order to; a) facilitate Ralston Creek channel improvements; b) remove deteriorated structures; and c) allow for the assembly of parcels for resale for land consumptive commercial reuse. PEOJECT DESCRIPTION: To acquire the properties which either 1) encroach on the Ralston Creek floodway; 2) will interfere with the City's ability to make necessary channel improvements; and/or 3) are now and will continue to be subject to flooding. These properties presently include four owner -occupied housing structures, one structure containing a owner - occupied unit and two rental units, two rental housing structures, two vacant houses, five businesses, and accessory structures. AREA TO BE SERVED: Acquisition of property will be confined to a portion of the three block project area on the west side of Ralston Creek. All of the properties within the project area south of Benton Street and west of the creek will be purchased. On the northern two blocks properties between Ralston Creek and the alley will be acquired. BACKGROUND: The properties described above are all within the one hundred year flood plain of Ralston Creek. Some are within the ten year flood plain. Overland flooding occurred on Benton, Dubuque and Kirkwood Streets, disrupting access to the properties there three times since 1962. Engineering consultants, who are preparing a comprehensive Ralston Creek Management Plan, have recommended a widening of the channel and related improvements in this neighborhood in order to contain higher levels of water and to reduce flooding of the surrounding area. Their suggested improvements would necessitate the removal of three owner -occupied houses, and three commercial structures. Because they are subject to flooding and exist in an incompatible mix of land uses, many of the properties to be acquired have seriously, deteriorated over the years. Preliminary studies from the consulting engineers indicated that while some of these structures wouldn't have to be removed to carry out construction, they will continue to be flood prone. According to the consultants, if these parcels were cleared and filled to a higher elevation, they would be appropriate for commercial and warehousing use. 141CROrILMED BY DORM MICR+LAB I CEDAR RAPIDS • DES MOINES L tU'(iLMLD BY JORM MICROLAB G CLUAK 3 RELATIONSHIP TO OTHER CITY ACTIVITIES: The acquisition project is directly tied to the need for improving the flow of Ralston Creek through the City. Considerable time and expense has been invested in Ralston Creek studies and projects. Receipt of a Small Cities grant would provide an opportunity to complete one phase of necessary improvements to the creek. ° This acquisition project will help to implement the City's new Comprehensive Plan by making these properties available for more appropriate reuse. By acquiring these properties the City can make improvements, and re -parcel the land and sell it in parcels large enough to accomodate land consumptive commercial uses. This activity will support the Economic Development Program the City is currently planning. The availability of usuable sites for commercial activity is a highly desirable program component. ESTIMATED COST SUMMARY: Purchase of 14 parcels and structures $500,000. NICROFI LMED BY JORM MICR+LAS CEDAR RAPIDS - DES MOINES Ui iL.';LU OY JORM I.IICROLAO PROJECT GOAL: CEDAR n RELOCATION To provide financial assistance and relocation counseling to nine households and five businesses which will be displaced by Ralston Creek channel improvements, or which are and will continue to be flood prone. PROJECT DESCRIPTION: To find new locations for uses which will be displaced as part of the Small Cities Project; and to provide relocation benefits including moving expenses and, in the case of residents, financial assistance for purchasing and renting comparable housing. Relocation assistance will be provided to the inhabitants of five owner - occupied residences, four rental units, and five businesses, assuming no changes in residency or tenure occur before the implementation of the project. Displaced residents will be, provided actual reasonable moving expenses. Owner occupants may receive up to $15,000; in addition to the price -of their home, for assistance in 'securing replacement housing. Renters may be paid as much as $4,000 as rental assistance payments. Relocation payments for businesses will compensate for actual reasonable moving expenses along with reimbursement for a variety of incidental costs. ESTIMATED COST SUMMARY: Based on the maximum -relocation expenditures for the..uses.now_in this area, -the costs are estimated as follows: Moving expenses for -families -or -individuals-.- $ 4,500 Replacement housing for home -owners -(5 -households) $ 75,000 Replacement housing for renters (4 households) $ 16,000 Relocation payments to businesses $ 40,000 Total relocation benefits $135,500 MICROf ILMED B1' , JORM MICR+LAB CEDAR RAPIDS • DES MOINES I a,.hUl iL;.!Lb BY JORM MICROLAB CEDAR 5 DEMOLITION AND CLEARANCE I PROJECT GOAL: To remove structures which would interfere with proposed Ralston Creek improvements, to remove blighting influences from the neighborhood, and to begin preparing for resale the property adjoining Ralston Creek which will be purchased through the Small Cities Program. AREA TO BE SERVED: The block bounded by Kirkwood Avenue, Benton Street, Dubuque Street and Gilbert Street, and the two half -block sections bounded by Benton Street and Des Moines Street (the railroad tracks) from Ralston Creek west to the alley. BACKGROUND: This area is currently in the flood plain of Ralston Creek, and con- sequently structures here are subject to periodic flooding. Many of the houses have deteriorated, causing blighting influences within . the neighborhood. Now a mixture on incompatible land uses, this area is planned for intensive commercial use (warehousing, wholesaling, land consumptive retail), in Iowa City's newly adopted Comprehensive Plan. Engineering consultants who have been studying Ralston Creek advise that with adjustments to the creek channel and with fill, these lots will be suitable for intensive commercial use. PROJECT DESCRIPTION: Demolition and clearance of the vacated structures on these properties clears the neighborhood of blight and is the first step toward preparing the lots for appropriate reuse. The Small Cities project necessitates the demolition and clearance of eight' residential structures, four commercial buildings, and several accessory structures. Once cleared, the property should be filled, raising the ground level to insure against flooding. RELATIONSHIP TO OTHER CITY ACTIVITIES: As previously stated, this project is a step toward realizing the land use pattern shown in the newly adopted Comprehensive Plan. The Comprehensive Plan has proposed land consumptive commercial land use for this area because of present land use and zoning, and because of its transportation and topographical characteristics. The preparation of this property for commercial re -use also fits in well with the economic development goals of the City by establishing a flood proof and attractive area for the location of new businesses not appropriate for location in the CBD. 141CROFILMED BY II DORM MIGR+LAB CEDAR RAPIDS • DES MOINES ■ ht;i,,W! iLHIED BY JORM 141CROLAB I a CLUAK ESTIMATED COST SUMMARY: Demolition and clearance 6 MICROFILMED By JORM MICR+LA13 , CEDAR RAPIDS - DES MOINES !L:•;L. BY JORM MICROLAB CEDAR 7 RALSTON CREEK CHA14NEL AND RELATED IMPROVEMENTS PROJECT GOAL: To alter the Ralston Creek channel in order to prevent flooding during peak flows. AREA TO BE SERVED: The present Ralston Creek floodplain and floodway, south of Burlington Street and north of Kirkwood Avenue. BACKGROUND: The problem of flooding along Ralston Creek is the result of urban development encroaching on the floodplain. Flooding of the project area occurred in 1962, 1967 and in 1972. Access to and from homes and businesses in the area was disrupted by the overland flow of water on Benton and Dubuque Streets and Kirkwood Avenue. Flooding and the subsequent surcharging of sanitary sewers in this area have resulted in lost and damaged possessions and merchandise, i inconvenience and disruption of services, costly clean up and repairs, and psychological stress to owners and residents. In recent years the City of Iowa City has taken several measures to reduce the flooding of Ralston Creek, including contracting studies of the problem, adopting a Stormwater Management ordinance, and scheduling extensive public improvements. The improvements proposed in the r Small Cities project, have been recommended by the consulting engineers as part of a total Ralston Creek Management Plan. PROJECT DESCRIPTION: Engineering consultants associated with Shoemaker-Haaland have submitted a report which recommends improvements in this area as part of the overall Ralston Creek Management Plan. The following is a synopsis of the public works activities proposed in the report. The recommended improvements include enlargement of the Ralston Creek channel by excavation of the west bank to a 30-35 foot bottom width. The creek banks would be sloped at 2h horizontal to 1 vertical. The channel would be protected at the bottom three feet (toe) with stone rip -rap. This new channel configuration would provide sufficient capacity to contain 100 year floods throughout the channel reach from the Rock Island Railroad to Kirkwood Avenue. The existing channel immediately downstream of Kirkwood Avenue is sufficient to convey the 100 year flood waters. Channel excavation would be concentrated on the west bank to preserve some vegetation on the east slope. The box culvert on Benton Street will be removed when the west bank is moved by channel enlargement. Replacement or enlargement of the box culvert to convey the larger flood flow rates would be very expensive. Benton Street would also require reconstruction at a 1 IdICROFI LIdED BY JORM MICR+LAB i CEDAR RAPIDS • DES MOINES I s r � !f �1 i ;i ti w; ti y . C � !L:•;L. BY JORM MICROLAB CEDAR 7 RALSTON CREEK CHA14NEL AND RELATED IMPROVEMENTS PROJECT GOAL: To alter the Ralston Creek channel in order to prevent flooding during peak flows. AREA TO BE SERVED: The present Ralston Creek floodplain and floodway, south of Burlington Street and north of Kirkwood Avenue. BACKGROUND: The problem of flooding along Ralston Creek is the result of urban development encroaching on the floodplain. Flooding of the project area occurred in 1962, 1967 and in 1972. Access to and from homes and businesses in the area was disrupted by the overland flow of water on Benton and Dubuque Streets and Kirkwood Avenue. Flooding and the subsequent surcharging of sanitary sewers in this area have resulted in lost and damaged possessions and merchandise, i inconvenience and disruption of services, costly clean up and repairs, and psychological stress to owners and residents. In recent years the City of Iowa City has taken several measures to reduce the flooding of Ralston Creek, including contracting studies of the problem, adopting a Stormwater Management ordinance, and scheduling extensive public improvements. The improvements proposed in the r Small Cities project, have been recommended by the consulting engineers as part of a total Ralston Creek Management Plan. PROJECT DESCRIPTION: Engineering consultants associated with Shoemaker-Haaland have submitted a report which recommends improvements in this area as part of the overall Ralston Creek Management Plan. The following is a synopsis of the public works activities proposed in the report. The recommended improvements include enlargement of the Ralston Creek channel by excavation of the west bank to a 30-35 foot bottom width. The creek banks would be sloped at 2h horizontal to 1 vertical. The channel would be protected at the bottom three feet (toe) with stone rip -rap. This new channel configuration would provide sufficient capacity to contain 100 year floods throughout the channel reach from the Rock Island Railroad to Kirkwood Avenue. The existing channel immediately downstream of Kirkwood Avenue is sufficient to convey the 100 year flood waters. Channel excavation would be concentrated on the west bank to preserve some vegetation on the east slope. The box culvert on Benton Street will be removed when the west bank is moved by channel enlargement. Replacement or enlargement of the box culvert to convey the larger flood flow rates would be very expensive. Benton Street would also require reconstruction at a 1 IdICROFI LIdED BY JORM MICR+LAB i CEDAR RAPIDS • DES MOINES :LAED BY JORM I•IICROLAB CEDAR grade approximately three feet higher if the channel is widened and the box culvert enlarged. The engineers recommend the street be closed and the box culvert removed. The grade of the Rock Island Railroad trestle and roadbed will be raised one or two feet at Ralston Creek to increase the flood water capacity and prevent overbank flooding. The Lafayette Street bridge deck and center pier were removed in 1976, but the abutments still cause a restriction to stream flow and are failing. These abutments should be removed and the banks stabilized and protected with rip -rap. The building which houses the National Copy Center at northwest corner of Benton and Gilbert Streets lies i n a low area and is subject to flooding from rare and large storms. To prevent overland flooding of the structures some fill should be placed in the vacant lot to the north and sheet piling should be driven for approximately 250 feet on the west. To provide interior drainage of this property, a small storm water pump station should be installed on the site. This building should also be flood proofed by the owner. To provide interior drainage of a low area between Benton Street and Lafayette Street, a new storm water pump station should be constructed. Providing a pump station is more economical than purchasing property and redeveloping it. New small trees, shrubs and sod would be provided for erosion control and beautification of the creek's banks. Sanitary and storm sewer manholes in the redevelopment area will be raised to final grade elevation during time of fill. New headwalls will be constructed at the outlet of storm sewers discharging to Ralston Creek due to widening of the west bank. Telephone cables, power poles and gas lines in the vacinity of the improvements must --- also be relocated or modified. One six inch water -line on Benton Street should be cut and plugged. ESTIMATED COST SUMMARY: Demolition of Benton Street culvert and Lafayette bridge abutment $ 10,000 Demolition and construction of a new railroad bridge trestle at a higher elevation at Lafayette Street and raising and rebuilding the railroad bed from Gilbert Street to Dubuque Street $132,000 Excavation and expansion of the Ralston Creek west bank and replacement and compaction of fill on adjacent land $150,000 y' MICROFILMED BY JORM MICR+LABi CEDAR RAPIDS • DES MOINES 4 i i i c I: i i :LAED BY JORM I•IICROLAB CEDAR grade approximately three feet higher if the channel is widened and the box culvert enlarged. The engineers recommend the street be closed and the box culvert removed. The grade of the Rock Island Railroad trestle and roadbed will be raised one or two feet at Ralston Creek to increase the flood water capacity and prevent overbank flooding. The Lafayette Street bridge deck and center pier were removed in 1976, but the abutments still cause a restriction to stream flow and are failing. These abutments should be removed and the banks stabilized and protected with rip -rap. The building which houses the National Copy Center at northwest corner of Benton and Gilbert Streets lies i n a low area and is subject to flooding from rare and large storms. To prevent overland flooding of the structures some fill should be placed in the vacant lot to the north and sheet piling should be driven for approximately 250 feet on the west. To provide interior drainage of this property, a small storm water pump station should be installed on the site. This building should also be flood proofed by the owner. To provide interior drainage of a low area between Benton Street and Lafayette Street, a new storm water pump station should be constructed. Providing a pump station is more economical than purchasing property and redeveloping it. New small trees, shrubs and sod would be provided for erosion control and beautification of the creek's banks. Sanitary and storm sewer manholes in the redevelopment area will be raised to final grade elevation during time of fill. New headwalls will be constructed at the outlet of storm sewers discharging to Ralston Creek due to widening of the west bank. Telephone cables, power poles and gas lines in the vacinity of the improvements must --- also be relocated or modified. One six inch water -line on Benton Street should be cut and plugged. ESTIMATED COST SUMMARY: Demolition of Benton Street culvert and Lafayette bridge abutment $ 10,000 Demolition and construction of a new railroad bridge trestle at a higher elevation at Lafayette Street and raising and rebuilding the railroad bed from Gilbert Street to Dubuque Street $132,000 Excavation and expansion of the Ralston Creek west bank and replacement and compaction of fill on adjacent land $150,000 y' MICROFILMED BY JORM MICR+LABi CEDAR RAPIDS • DES MOINES I ui01iLMED BY JORM 1.1ICROLAS i E c r�l Replacement of rip -rap and sod on Ralston Creek banks Installation of sheet piling, a storm water pumping station and site piping at the National Copy Center building Installation of storm water pumping station at Benton Street General landscaping including sidewalk replacement Reconstruction of water and sewer utilities Total for construction r $ 62,000 $ 50,000 $ 60,000 I i MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES -r hl: 011LD BY JORM 14 ICROLAB PROJECT GOAL: CEDAR 10 SMALL CITIES PROGRAM ADMINISTRATION To manage the implementation of the Small Cities Project, insuring that it complies with State, Federal and local regulations; and to moniter the project to insure completion in a satisfactory manner within the allotted time. AREA TO BE SERVED: Program management, including overall guidance and coordination in the implementation of the Small Cities Project. onr un nonan. In order to insure that the Small Cities Projects are carried out in an organized• and professional manner, HUD allows up to 15% of the total grant to be used for administrative costs. In addition to City j staff;:engineering'consultants have been involved. in -the Ralston Creek. project, and will continue to be needed. From past experience, it has been noted that the purchase or. condemnati on. of properties can be -very expensive and demanding in terms of legal expertise and staff time. ESTIMATED COST SUMMARY: r. 15% of total project $177,000 MICROFILMED BY DORM MICR+LAB CEDAR RAPIDS - DES MOINES is P 4 -r hl: 011LD BY JORM 14 ICROLAB PROJECT GOAL: CEDAR 10 SMALL CITIES PROGRAM ADMINISTRATION To manage the implementation of the Small Cities Project, insuring that it complies with State, Federal and local regulations; and to moniter the project to insure completion in a satisfactory manner within the allotted time. AREA TO BE SERVED: Program management, including overall guidance and coordination in the implementation of the Small Cities Project. onr un nonan. In order to insure that the Small Cities Projects are carried out in an organized• and professional manner, HUD allows up to 15% of the total grant to be used for administrative costs. In addition to City j staff;:engineering'consultants have been involved. in -the Ralston Creek. project, and will continue to be needed. From past experience, it has been noted that the purchase or. condemnati on. of properties can be -very expensive and demanding in terms of legal expertise and staff time. ESTIMATED COST SUMMARY: r. 15% of total project $177,000 MICROFILMED BY DORM MICR+LAB CEDAR RAPIDS - DES MOINES h i6WF ILMLD BY JORM MICROLAB • CEUAK Y iTHE BUDGET SUMMARY Acquistion of properties Relocation benefits / Demolition and clearance Ralston Creek improvements Administration Contingency { Total project cost . 1. .. ads i r MICROFILMED BY JORM MICR+LACI 1111 CEDARRAPIDS• DES MOINES $ 500,000 $ 135,000 $ 60,000 $ 485,000 $ 177,000 $ 118,000 $1,475,000 `I j" i DORM MICR+LAB CEDAR. RAPIDS • DES MOINES 1-ii,,i Oi iL;.!Eb BY JORM MICROLAB CEDAR RAPIDS AND DES MMNES, IOWA Y 514ALL CITIES PROGRAM ELEMENTS 1: 1 i j !i i II i4 Ir 141CROFILMED BY j JORM MICR+LAE3 nl CEDAR -RAPIDS • DES MOINES i JI LP;Lu 6ti JORM MICROLAB CEDAR 2 ACQUISITION PROJECT GOAL: To acquire 14 parcels along the west bank of Ralston Creek, between the railroad tracks (on Des Moines Street) and Kirkwood Avenue, in order to; a) facilitate Ralston Creek channel improvements; b) remove deteriorated structures; and c) allow for the assembly of parcels for resale for land consumptive commercial reuse. PEOJECT DESCRIPTION: To acquire the properties which either 1) encroach on the Ralston Creek floodway; 2) will interfere with the City's ability to make necessary channel improvements; and/or 3) are now and will continue to be subject to flooding. These properties presently include four owner -occupied housing structures, one structure containing a owner - occupied unit and two rental units, two rental housing structures, two vacant houses, five businesses, and accessory structures. AREA TO BE SERVED: Acquisition of property will be confined to a portion of the three block project area on the west side of Ralston Creek. All of the properties within the project area south of Benton Street and west of the creek will be purchased. On the northern two blocks properties between Ralston Creek and the alley will be acquired. BACKGROUND: The properties described above are all within the one hundred year floodplainof Ralston Creek. Some are within the ten year flood plain.- Overland flooding occurred on Benton, -Dubuque and Kirkwood- . Streets,- disrupting access -to the properties there three times since 1962. Engineering consultants, who are preparing a comprehensive Ralston Creek Management Plan, have recommended a widening of the channel and related improvements in this neighborhood in order to contain higher levels of water and to reduce flooding of the surrounding area. Their suggested improvements would necessitate the removal of three owner -occupied houses, and three commercial structures. Because they are subject to flooding and exist in an incompatible mix of land uses, many of the properties to be acquired have seriously, deteriorated over the years. Preliminary studies from the consulting engineers indicated that while some of these structures wouldn't have to be removed to carry out construction, they will continue to be flood prone. According to the consultants, if these parcels were cleared and filled to a higher elevation, they would be appropriate for commercial and warehousing use. '! MICROHL1410 BY I JORM MICR+LAB I CEDAR RAPIDS • DES MOINES r, JI LP;Lu 6ti JORM MICROLAB CEDAR 2 ACQUISITION PROJECT GOAL: To acquire 14 parcels along the west bank of Ralston Creek, between the railroad tracks (on Des Moines Street) and Kirkwood Avenue, in order to; a) facilitate Ralston Creek channel improvements; b) remove deteriorated structures; and c) allow for the assembly of parcels for resale for land consumptive commercial reuse. PEOJECT DESCRIPTION: To acquire the properties which either 1) encroach on the Ralston Creek floodway; 2) will interfere with the City's ability to make necessary channel improvements; and/or 3) are now and will continue to be subject to flooding. These properties presently include four owner -occupied housing structures, one structure containing a owner - occupied unit and two rental units, two rental housing structures, two vacant houses, five businesses, and accessory structures. AREA TO BE SERVED: Acquisition of property will be confined to a portion of the three block project area on the west side of Ralston Creek. All of the properties within the project area south of Benton Street and west of the creek will be purchased. On the northern two blocks properties between Ralston Creek and the alley will be acquired. BACKGROUND: The properties described above are all within the one hundred year floodplainof Ralston Creek. Some are within the ten year flood plain.- Overland flooding occurred on Benton, -Dubuque and Kirkwood- . Streets,- disrupting access -to the properties there three times since 1962. Engineering consultants, who are preparing a comprehensive Ralston Creek Management Plan, have recommended a widening of the channel and related improvements in this neighborhood in order to contain higher levels of water and to reduce flooding of the surrounding area. Their suggested improvements would necessitate the removal of three owner -occupied houses, and three commercial structures. Because they are subject to flooding and exist in an incompatible mix of land uses, many of the properties to be acquired have seriously, deteriorated over the years. Preliminary studies from the consulting engineers indicated that while some of these structures wouldn't have to be removed to carry out construction, they will continue to be flood prone. According to the consultants, if these parcels were cleared and filled to a higher elevation, they would be appropriate for commercial and warehousing use. '! MICROHL1410 BY I JORM MICR+LAB I CEDAR RAPIDS • DES MOINES G�itU( !Li -ILD BY JORM I.IICROLAB • CEUP, H 3 RELATIONSHIP TO OTHER CITY ACTIVITIES: The acquisition project is directly tied to the need for improving the flow of Ralston Creek through the City. Considerable time and expense has been invested in Ralston Creek studies and projects. Receipt of a Small Cities grant would provide an opportunity to complete one phase of necessary improvements to the creek. This acquisition project will help to implement the City's new Comprehensive Plan by making these properties available for more appropriate reuse. By acquiring these properties the City can make improvements, and re -parcel the land and sell it in parcels large enough to accomodate land consumptive commercial uses. This activity will support the Economic Development Program the City is currently planning. The availability of usuable sites for commercial activity is a highly desirable program component. ESTIMATED COST SUMMARY: Purchase of 14 parcels and structures $500,00 I47 C0.0f ILFIEO BY JORM MICR4LAB CEDAR RAPIDS • DES MOINES hW iLMLU BY JORM MICROLAB CEDAR 4 RELOCATION PROJECT GOAL: To provide financial assistance and relocation counseling to nine households on d five businesses which improvements, or which wdisplaced are andwilcontinueatot Creekchannelbe flood prone. PROJECT DESCRIPTION: To find new locations for uses which will be displaced as part of the Small Cities Project; and to provide relocation benefits including moving expenses and, in the case of arable s,hoinancial Relocation l assistance for purchasing and renting p assistance will be provided to the inhabitants of five owner - occupied residences, four rental units, and five businesses, assuming no changes in residency or tenure occur before the implementation of the project. Displaced residents will be provided actual reasonable moving expenses. Owner occupants may receive up to $15,000, in addition to the price of their home, for assistance in securing replacement housing. Renters may be paid as much as $4,000 as rental assistance payments. Relocation payments for businesses will compensate for actual reasonable moving expenses along with reimbursement for a variety of incidental costs. ESTIMATED COST SUMMARY: Based on the maximum relocation expenditures for the uses now in this area, the costs are estimated as follows: Moving expenses for families or individuals $ 4,500 Replacement housing for home owners (5 households) $ 16,000 000 Replacement housing for renters (4 households) $40000 Relocation payments to businesses $135.,500 Total relocation benefits MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS DES MOINES F i hW iLMLU BY JORM MICROLAB CEDAR 4 RELOCATION PROJECT GOAL: To provide financial assistance and relocation counseling to nine households on d five businesses which improvements, or which wdisplaced are andwilcontinueatot Creekchannelbe flood prone. PROJECT DESCRIPTION: To find new locations for uses which will be displaced as part of the Small Cities Project; and to provide relocation benefits including moving expenses and, in the case of arable s,hoinancial Relocation l assistance for purchasing and renting p assistance will be provided to the inhabitants of five owner - occupied residences, four rental units, and five businesses, assuming no changes in residency or tenure occur before the implementation of the project. Displaced residents will be provided actual reasonable moving expenses. Owner occupants may receive up to $15,000, in addition to the price of their home, for assistance in securing replacement housing. Renters may be paid as much as $4,000 as rental assistance payments. Relocation payments for businesses will compensate for actual reasonable moving expenses along with reimbursement for a variety of incidental costs. ESTIMATED COST SUMMARY: Based on the maximum relocation expenditures for the uses now in this area, the costs are estimated as follows: Moving expenses for families or individuals $ 4,500 Replacement housing for home owners (5 households) $ 16,000 000 Replacement housing for renters (4 households) $40000 Relocation payments to businesses $135.,500 Total relocation benefits MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS DES MOINES blJORM MICROLAB n 5 CEDAR DEMOLITION AND CLEARANCE PROJECT GOAL: To remove structures which would interfere with proposed Ralston Creek improvements, to remove blighting influences from the neighborhood, and to begin preparing for resale the property adjoining Ralston Creek which will be purchased through the Small Cities Program. AREA TO BE SERVED: The block bounded and Gilbert Street ba d�theotwo halfod eblock Benton ctions bouDubuque bounded by Benton Street and Des Moines Street (the railroad tracks) from Ralston Creek west to the alley. BACKGROUND: This area is currently in the flood plain of Ralston Creek, and con- sequently structures here are subject to periodic flooding. Many of the -houses have deteriorated, causing blighting influences within the neighborhood. Now a mixture on incompatible land uses, this area is planned for intensive commercial use (warehousing, wholesaling, land consumptive retail), in Iowa City's newly adopted Comprehensive Plan. Engineering consultants who have been studying Ralston Creek advise that with adjustments to the creek channel and with fill, these lots will be suitable for intens'.je commercial use. PROJECT DESCRIPTION: Demolition and clearance of the vacated structures on these properties clears the neighborhood of blight and is the first step toward preparing the lots' for appropriate re -use. The Small Cities project necessitates the demolition and clearance of eight residential structures, four commercial buildings, and several accessory structures. Once cleared, the property should be filled, raising the ground level to insure against flooding. RELATIONSHIP TO OTHER CITY ACTIVITIES: As previously stated, this project is a step toward realizing the land use pattern shown in the newly adopted Comprehensive Plan, The Comprehensive Plan has proposed land consumptive commercial land use for this area because of present land use and zoning, and because of its transportation and topographical characteristics. The preparation of this property for commercial re -use also fits in well with the economic development goals of the City by establishing a flood proof and attractive area for the location of new businesses not appropriate for location in the CBD. y I41CROPILMED BY JORM MIGR#LAB ; CEDAR RAPIDS • DES MOINES t 1 blJORM MICROLAB n 5 CEDAR DEMOLITION AND CLEARANCE PROJECT GOAL: To remove structures which would interfere with proposed Ralston Creek improvements, to remove blighting influences from the neighborhood, and to begin preparing for resale the property adjoining Ralston Creek which will be purchased through the Small Cities Program. AREA TO BE SERVED: The block bounded and Gilbert Street ba d�theotwo halfod eblock Benton ctions bouDubuque bounded by Benton Street and Des Moines Street (the railroad tracks) from Ralston Creek west to the alley. BACKGROUND: This area is currently in the flood plain of Ralston Creek, and con- sequently structures here are subject to periodic flooding. Many of the -houses have deteriorated, causing blighting influences within the neighborhood. Now a mixture on incompatible land uses, this area is planned for intensive commercial use (warehousing, wholesaling, land consumptive retail), in Iowa City's newly adopted Comprehensive Plan. Engineering consultants who have been studying Ralston Creek advise that with adjustments to the creek channel and with fill, these lots will be suitable for intens'.je commercial use. PROJECT DESCRIPTION: Demolition and clearance of the vacated structures on these properties clears the neighborhood of blight and is the first step toward preparing the lots' for appropriate re -use. The Small Cities project necessitates the demolition and clearance of eight residential structures, four commercial buildings, and several accessory structures. Once cleared, the property should be filled, raising the ground level to insure against flooding. RELATIONSHIP TO OTHER CITY ACTIVITIES: As previously stated, this project is a step toward realizing the land use pattern shown in the newly adopted Comprehensive Plan, The Comprehensive Plan has proposed land consumptive commercial land use for this area because of present land use and zoning, and because of its transportation and topographical characteristics. The preparation of this property for commercial re -use also fits in well with the economic development goals of the City by establishing a flood proof and attractive area for the location of new businesses not appropriate for location in the CBD. y I41CROPILMED BY JORM MIGR#LAB ; CEDAR RAPIDS • DES MOINES h1i,.i-WI iLMED BY JORM 141CROLAB ESTIMATED COST SUMMARY: Demolition and clearance CEDAR 5 MICROFILMED BY, DORM MICR+LAB 'CEDAR RAPIDS - DES MOINES Z 17�f ir d CEDAR 5 MICROFILMED BY, DORM MICR+LAB 'CEDAR RAPIDS - DES MOINES ,, .,Ji �Li•i�o by JORM I•IICROLAB • CEDAR RAPIDS AND DES Ni 7 i i RALSTON CREEK CHANNEL AND RELATED IMPROVEMENTS PROJECT GOAL: i To alter the Ralston Creek channel in order to prevent flooding 1 during peak flows. AREA TO BE SERVED: The present Ralston Creek floodplain and floodway, south of Burlington Street and north of Kirkwood Avenue. BACKGROUND: The problem of flooding along Ralston Creek is the result of urban development encroaching on the floodplain. Flooding of the project area occurred in 1962, 1967 and in 1972. Access to and from homes and businesses in the area was disrupted by the overland flow of water on Benton and Dubuque Streets and Kirkwood Avenue. Flooding and the subsequent surcharging of, sanitary sewers in this area have resulted in lost and damaged possessions and merchandise, inconvenience and disruption of services, costly clean up and repairs, and psychological stress to owners and residents. In recent years the City of Iowa City has taken several measures to reduce the flooding of Ralston Creek, including contracting studies of the problem, adopting a Stormwater Management ordinance, and scheduling 4 extensive public improvements. The improvements proposed in the Small Cities project, have been recommended by the consulting i engineers as part of a total Ralston Creek Management Plan. PROJECT DESCRIPTION: Engineering consultants associated- with Shoemaker-Haaland have submitted a report which recommends improvements in this area as part of the overall Ralston Creek Management Plan. The following is a synopsis of the public works activities proposed in the report. The recommended improvements include enlargement of the Ralston Creek channel by excavation of the west bank to a 30-35 foot bottom width. The creek banks would be sloped at 2h horizontal to 1 vertical. The channel would be protected at the bottom three feet (toe) with stone rip-rap. This new channel configuration would provide sufficient capacity to contain 100 year floods throughout the channel reach from the Rock Island Railroad to Kirkwood Avenue. The existing channel immediately downstream of Kirkwood Avenue is sufficient to convey the 100 year flood waters. Channel excavation would be concentrated on the west bank to preserve some vegetation on the east slope. i• The box culvert on Benton Street will be removed when the west bank � is moved by channel enlargement. Replacement or enlargement of the box culvert to convey the larger flood flow rates would be very expensive. Benton Street would also require reconstruction at a 0 �• I4ICROF'ILMED BY ' JORM MIC ROL AB � 1 CEDAR RAPIDS • DES MOINES ....w. U'LD hY JORM MICROLAO CEDAR RAP B grade approximately three feet higher if the channel is widened and the box culvert enlarged. The engineers recommend the street be closed and the box culvert removed. The grade of the Rock Island Railroad trestle and roadbed will be I raised one or two feet at Ralston Creek to increase the flood water 1 capacity and prevent overbank flooding. I The Lafayette Street bridge deck and center pier were removed in 1976, but the abutments still cause a restriction to stream flow and are flailing. These abutments should be removed and the banks stabilized and protected with rip -rap. The building which houses the National Copy Center at northwest corner of Benton and Gilbert Streets lies in a low area and is subject to flooding from rare and large storms. To prevent overland flooding of the structures some fill should be placed in the vacant lot to the north and sheet piling should be driven for approximately 250 feet on the west. To provide interior drainage of this property, a small storm water pump station should be installed on the site. This building should also be flood proofed by the owner. To provide interior drainage of a low area between Benton Street and Lafayette Street, a new storm water pump station should be constructed. Providing a pump station is more economical than purchasing property and redeveloping it. New small trees, shrubs and sod would be provided for erosion control ? and beautification of the creek's banks. i Sanitary and storm sewer manholes in the redevelopment area will be raised to final grade elevation during time of -fill. New.headwalls will be constructed at the outlet of storm sewers discharging to Ralston -Creek due to widening -of the west bank.- Telephone cables, power- poles' and gas lines in the vacinity of the improvements- must also be relocated or modified. One six inch water -line on Benton Street should be cut and plugged. } ESTIMATED COST SUMMARY: Demolition of Benton Street culvert and Lafayette bridge abutment $ 10,000 Demolition and construction of a new railroad bridge trestle at a higher elevation at Lafayette Street and raising and rebuilding the railroad bed from Gilbert Street to Dubuque Street $132,000 Excavation and expansion of the Ralston Creek west bank and replacement and compaction of fill on adjacent land $150,000 i I Tom' • ' *" ' �� tdILROFI LIdED IIY DORM MICFI+LAB f CEDAR RAPIDS - DES MOINES r.1iui%011L;-1LD BY JORM MICROLAB • CEDAR RAPIDS AND DES MMNE',), I1JWA ti Replacement of rip -rap and sod on Ralston Creek banks Installation of sheet piling, a storm water pumping station and site piping at the National Copy Center building Installation of storm water pumping station at Benton Street General landscaping including sidewalk replacement Reconstruction of water and sewer utilities Total for construction 141CROFILKED BY JORM MICR+LAB CEDAR RAPIDS - DES MOINES $ 62,000 $ 50,000 $ 60,000 M ILMEG BY JORM MICROLAB q CLUAR, 10 SMALL CITIES PROGRAM ADMINISTRATION PROJECT GOAL: To manage the implementation of the Small Cities Project, insuring that it complies with State, Federal and local regulations; and to moniter the project to insure completion in a satisfactory manner within the allotted time. AREA TO BE SERVED: Program management, including overall guidance and coordination in the implementation of the Small Cities Project. BACKGROUND: In order to insure that the Small Cities Projects are carried out in an organized and professional manner, HUD allows up to 15% of the total grant to be used for administrative costs. In addition to City staff, engineering consultants have been involved in the Ralston Creek project, and will continue to be needed. From past experience, it has been noted that the purchase or condemnation of properties can be very expensive and demanding in terms of legal expertise and staff time. ESTIMATED COST SUMMARY: A, 15% of total project $177,000 MICROFILMED 41 "Or ILMCD a JO RM M R L AB CEDAR RAPIDS DES MOINES I UiiLMED BY JORM MICROLAB CEDAR � 11 THE BUDGET SUMMARY Acquistion of properties Relocation benefits Demolition and clearance Ralston Creek improvements Administration Contingency Total project cost 4 i `v I r i I s x i i o� F � i i j I I. I UiiLMED BY JORM MICROLAB CEDAR � 11 THE BUDGET SUMMARY Acquistion of properties Relocation benefits Demolition and clearance Ralston Creek improvements Administration Contingency Total project cost } MICROFILMED BY rYi� I i DORM MICR+LA9 LEDARRAPIDS • DES MOINES $ 500,000 $ 135,000 $ 60,000 $ 485,000 $ 177,000 $ 118,000 $1,475,000 ,i i 4 i r� I r I o� F � j I I. I } MICROFILMED BY rYi� I i DORM MICR+LA9 LEDARRAPIDS • DES MOINES $ 500,000 $ 135,000 $ 60,000 $ 485,000 $ 177,000 $ 118,000 $1,475,000 ,i i i I r I CITY OF IOWA CITY APPLICATION FOR A SMALL CITIES GRAFT :u-;L?icu BY JORM I•IICROLAB CEDAR RAP ARMORY NEIGHBORHOOD SURVEY RESULTS INTRODUCTION The armory neighborhood survey was carried out to inform neighborhood residents, businesses and property owners of the City's proposed plans to apply for Federal funding to carry out improvements in the neighbor- hood, and to obtain their views on this proposed project. Neighbors were also asked what improvements they would like to see in their neigh- borhood. On November 27, 1978, a letter was mailed to all affected citizens by the City Manager, explaining the project. The letter indicated that the survey would be personally delivered to all residents and businesses of the area on November 30 and December 1. The results given here are for all surveys returned by Monday, Decem- ber 11, 1978. (Additional surveys are expected to be returned during the next week and the information will also be recorded.) NUMBER AND DISTRIBUTION OF SURVEYS N Surveys Delivered N Surveys Returned % Total or Mailed 12/11/78 Returned Total 53 31 58 Property Owners 27 19 70 Renters 26 12 46 Total number of businesses in area: 20 Total number of residences (single family 24 and apartments): (Note: The total number of businesses and residences is 44. The discrepancy between this number and the 53 surveys sent out is due to the fact that: (a) some property owners live outside the armory neigh- borhood; (b) several owners own more than one property; (c) some prop- erties are being sold on contract and an effort was made to contact both the owner and the contractee.) ILI4ED BY - j JORM MICR+t-AB {.CEDAR RAPIDS • DES MOINES zli,,,iJi i0l BY JORN MICROLAB CEDAR RAPIDS AND DES 2 SURVEY RETURNS: BUSINESSES E DISTRIBUTION OF SURVEYS r N Returned Percentage Total , k Distributed 12/11/78 Returned Property owners 12 8 66 Renters 13 9 69 RESULTS FOR RETURNED SURVEYS Average number employees per business: 3.9 Length of occupancy or ownership of building: range 1 to 35 years Average length of occupancy: 8 years REPAIRS i 81% of owners and renters made major repairs to their building during F the past 5 years. RELOCATION If improvements should result in a need to relocate or demolish their I building 70% of the respondents indicated they did not wish to move or j would want to relocate in the same area. t WHAT DO YOU LIKE BEST ABOUT YOUR NEIGHBORHOOD? f� In answer to this question respondents listed "location" as the most important asset of the area. Good traffic patterns, convenience to stores, the bus, the University and downtown were noted as favorable j conditions for small businesses and were mentioned by 82% of the re- spondents. In addition 38% of those answering the survey said that the neighbors and the community feeling, low rents and relative quiet were what they liked best about the area. WHAT DO YOU LIKE LEAST ABOUT YOUR NEIGHBORHOOD? i ' I The flooding of the area due to Ralston Creek and storm sewer backup was mentioned by 59% of the respondents as the biggest problem in the area. A general need for cleanup and poor street and alley conditions were considered problems by 25% of the respondents. Businesses on S. Dubuque Street indicated that the frequent blocking of i the street by trains was a big irritant. They also felt the loss of business since S. Dubuque Street had been closed as a through street in the urban renewal area. Other problems mentioned by one or two re- spondents were the one way street system, the need for more off-street parking, and displeasure with government interference. j j i Y 141CROFILMED BY .a;l JORM MICR+LAB CEDAR RAPIDS • DES MOINES iLMED BY JORM 1.1ICROLAB • CEUAK -rt>� 0 IMPROVEMENTS RESPONDENTS WOULD LIKE TO SEE IN THE AREA Improvements to Ralston Creek were considered important by 75% of those answering the survey. Suggestions for controlling flooding included widening and deepening the creek channel or relocating it, regrading some areas, and building up the banks and replacing the Benton Street Bridge. In addition suggestions were made for regular creek cleanup possibly through a youth program. 25% of the persons answering the survey would like to see the removal or rehabilitation of dilapidated buildings in the area. Some businesses (38%) would like to see Lafayette Street and the alley west of the creek surfaced, together with improvements to the culverts and storm sewers in the area. Two businesses would like to have the Lafayette Street bridge opened again. Other improvements mentioned were street lights on S. Dubuque Street, increased off-street parking, and improvements.to the railroad crossings, with strict enforcement of the blocking time per- mitted.. --•' T'•�rY MICROFILMED BY v DORM MICR+LA19 CEDAR RAPIDS • DES MOINES y i i E� 1 i I i 0 IMPROVEMENTS RESPONDENTS WOULD LIKE TO SEE IN THE AREA Improvements to Ralston Creek were considered important by 75% of those answering the survey. Suggestions for controlling flooding included widening and deepening the creek channel or relocating it, regrading some areas, and building up the banks and replacing the Benton Street Bridge. In addition suggestions were made for regular creek cleanup possibly through a youth program. 25% of the persons answering the survey would like to see the removal or rehabilitation of dilapidated buildings in the area. Some businesses (38%) would like to see Lafayette Street and the alley west of the creek surfaced, together with improvements to the culverts and storm sewers in the area. Two businesses would like to have the Lafayette Street bridge opened again. Other improvements mentioned were street lights on S. Dubuque Street, increased off-street parking, and improvements.to the railroad crossings, with strict enforcement of the blocking time per- mitted.. --•' T'•�rY MICROFILMED BY v DORM MICR+LA19 CEDAR RAPIDS • DES MOINES :•I.wiUI iLXLD BY DORM MICROLAB CHAR 4 SURVEY RETURNS: RESIDENCES DISTRIBUTION OF SURVEYS M Returned Percentage Total N Distributed 12/11/78 Returned Property owners 15 10 73 (+1 very incomplete) Renters 13 3 23 TYPE OF HOUSING Single family: 9 Duplex: 1 Apartments: 2 Total number of residents: 18 Average number of residents per household: 1.6 (3 houses are empty) CHARACTERISTICS OF RESIDENTS Age: under 18: 0% 18 to 34: 47% 35 to 61: 6% 62 and over: 47% Income: 0 to $5,999: 90% $6,000 to $9,999: 0% $10,000 to $14,999: 0% over $15,000: 10% SPECIAL GROUPS Elderly property owners: 89% Female heads of household: 44% Minority: 11% OCCUPANCY Length of occupancy: range 1 to 46 years Average length of occupancy: 22 years REPAIRS 67% of the homeowners have made major repairs during the past 5 years, 33% have made no repairs. 1_41CROFILMED BY i DORM MICROLAB '. CEDAR RAPIDS • DES MOINES i r CHAR 4 SURVEY RETURNS: RESIDENCES DISTRIBUTION OF SURVEYS M Returned Percentage Total N Distributed 12/11/78 Returned Property owners 15 10 73 (+1 very incomplete) Renters 13 3 23 TYPE OF HOUSING Single family: 9 Duplex: 1 Apartments: 2 Total number of residents: 18 Average number of residents per household: 1.6 (3 houses are empty) CHARACTERISTICS OF RESIDENTS Age: under 18: 0% 18 to 34: 47% 35 to 61: 6% 62 and over: 47% Income: 0 to $5,999: 90% $6,000 to $9,999: 0% $10,000 to $14,999: 0% over $15,000: 10% SPECIAL GROUPS Elderly property owners: 89% Female heads of household: 44% Minority: 11% OCCUPANCY Length of occupancy: range 1 to 46 years Average length of occupancy: 22 years REPAIRS 67% of the homeowners have made major repairs during the past 5 years, 33% have made no repairs. 1_41CROFILMED BY i DORM MICROLAB '. CEDAR RAPIDS • DES MOINES IL:'iLl BY JORM MICROLAB CEDAR 5 RELOCATION When asked where they would like to relocate if this became necessary, 44% of the respondents indicated they did not wish to move, 11% would move out of town, 11% to the south side, the same percentage downtown or to the east side, and 11% would like to relocate in the same area. Rent i Payment assistance would be applied for by 22% of the respondents. WHAT DO YOU LIKE BEST ABOUT YOUR NEIGHBORHOOD? The location was the most important asset to 83% of the survey respon- dents. The proximity to stores, the laundromat, bus, and downtown were all cited as advantages. In addition the neighbors and general small town atmosphere of the neighborhood were considered pleasant aspects of living in this area by 50% of the people answering the survey. Another positive factor was the openness of the area, and low rents. WHAT DO YOU LIKE LEAST ABOUT YOUR NEIGHBORHOOD? 17% of those answering the survey said there was nothing to complain about in the area! Traffic from businesses was considered most annoying by 33%, and 20% found the noise from trains and some businesses a nuis- ance. The threat of flooding, mixed zoning, and poor general appearance with the lack of trees and plantings were mentioned as other factors de- + tracting from the neighborhood. IMPROVEMENTS RESPONDENTS WOULD LIKE TO SEE IN THE NEIGHBORHOOD Although the creek was not seen as a major problem (see paragraph above), 66% of the residents would like to see channel improvements and some regrading. In addition 25% recommended improving storm water runoff. Cleanup of some homes, plantings and control of railroad noise were other suggestions for improvement of the area. CONCLUSION This is a preliminary summary of survey results. We hope that those who have not yet returned their surveys will do so, so that their ideas and comments may be considered as the City staff prepares an application + for funding improvements in this neighborhood. j . r;.:... rhe'..,,-^-.•.. MICROFILMED BY JCRM MICRI+LAB ! CEDAR RAPIDS • DES MOINES G hUi ;Lhlcu by JOR14 MICROLAB • CEDAR S7='{EY FOR NEIGHBORHOOD IMPROVEMENT"N ARMORY AREA PLEASE COMPLETE THIS SURVEY BY PLACING A CHECK(✓) IN THE APPROPRIATE PLACE OR WRITING IN YOUR ANSWERS OR COMMENTS. 1. Do you _ own or _ rent your residence or place of business? If you own more than one property in the area outlined on the map, please state how many you own If you do not own the building, please state the name and address of the owner 2. In what type of building is this residence or business? Single family house _ Duplex or townhouse _ Business establishment Apartment _ Rooming house 3. How long have you occupied this building? years. i 4. Have you made repairs to your building during the past 5 years? _ yes _ no If yes, what type? (roofing, plumbing, painting, heating, etc.) IF IMPROVEMENTS TO RALSTON CREEK SHOULD RESULT IN A NEED TO RELOCATE OR DEMOLISH YOUR BUILDING: (Please not: Federal funds would be available to assist you with relocation if i necessary.) S. To what general location would you like to move? (downtown, near Northside, etc.) ! 6. Would you wish to _ rent or buy another property? 7. Would you need to apply for rent payment assistance? _ yes _ no i WHAT DO YOU LIKE BEST ABOUT YOUR NEIGHBORHOOD? WHAT DO YOU LIKE LEAST ABOUT YOUR NEIGHBORHOOD? MICROFILMED BY DORM MICR+LAB CEDAR RAPIDS • DES MOINES �;;Ui ;LNED BY JORM 1-1ICROLAB CEDAR RAP WHAT IMPROVEMENTS WOUt !OU LIKE TO SEE IN YOUR NEIGHBC SOD? BECAUSE FEDERAL FUNDING FOR NEIGHBORHOOD IMPROVEMENTS IS INTENDED TO AID PRIN- CIPALLY PERSONS OF LOW AND MODERATE INCOME, THE ELDERLY, HANDICAPPED, HOUSEHOLDS HEADED BY A WOMAN, AND PERSONS BELONGING TO MINORITY GROUPS, IT WOULD BE OF GREAT HELP TO US TO HAVE THE FOLLOWING INFOMATION ABOUT YOU: NAME:` ADDRESS: (if you wish to remain anonymous do not fill in the name and address.) 8. Number of persons in each age category in your household: under 18 35-61 18-34 62 and over 9. Number of people living in your house or apartment? Number of people employed in your business (including you)? 10. Income: $0-5,999 _ $10,000-14,999 $6,000-9,999 _ $15,000 and over i 11, Do you belong to one of the special groups whom federal funding is intended to benefit in particular? elderly _ female -head of household handicapped _ minority (racial) i THANK YOU FOR TAKING THE TIME TO FILL OUT THIS SURVEY. Please mail back your completed survey in the enclosed postage paid envelope. ,If we have not received your survey by December 6, we will arrange to pick up your survey from your residence or place of business on Thursday December 7 or Friday December 8. If you will not be home please tape the survey envelope to your front door. If you have any questions or wish to arrange a survey pick-up time please call Debra Martzahn (354-1800 ext. 312), Marianne Milkman (354-1800 ext. 316), i Bill Keating (354-1800 ext. 324), or Pat Westercamp (354-1800 ext. 323). y NOTE: Our records of residents and businesses in your area may not be completely accurate. Please call us if any of your neighbors have not received a survey. K„ .,..._ yl MICROFI LIdED BY � I h JORM MICR+LAE3 ! ! CEDAR RAPIDS • DES MOINES - i i , �;;Ui ;LNED BY JORM 1-1ICROLAB CEDAR RAP WHAT IMPROVEMENTS WOUt !OU LIKE TO SEE IN YOUR NEIGHBC SOD? BECAUSE FEDERAL FUNDING FOR NEIGHBORHOOD IMPROVEMENTS IS INTENDED TO AID PRIN- CIPALLY PERSONS OF LOW AND MODERATE INCOME, THE ELDERLY, HANDICAPPED, HOUSEHOLDS HEADED BY A WOMAN, AND PERSONS BELONGING TO MINORITY GROUPS, IT WOULD BE OF GREAT HELP TO US TO HAVE THE FOLLOWING INFOMATION ABOUT YOU: NAME:` ADDRESS: (if you wish to remain anonymous do not fill in the name and address.) 8. Number of persons in each age category in your household: under 18 35-61 18-34 62 and over 9. Number of people living in your house or apartment? Number of people employed in your business (including you)? 10. Income: $0-5,999 _ $10,000-14,999 $6,000-9,999 _ $15,000 and over i 11, Do you belong to one of the special groups whom federal funding is intended to benefit in particular? elderly _ female -head of household handicapped _ minority (racial) i THANK YOU FOR TAKING THE TIME TO FILL OUT THIS SURVEY. Please mail back your completed survey in the enclosed postage paid envelope. ,If we have not received your survey by December 6, we will arrange to pick up your survey from your residence or place of business on Thursday December 7 or Friday December 8. If you will not be home please tape the survey envelope to your front door. If you have any questions or wish to arrange a survey pick-up time please call Debra Martzahn (354-1800 ext. 312), Marianne Milkman (354-1800 ext. 316), i Bill Keating (354-1800 ext. 324), or Pat Westercamp (354-1800 ext. 323). y NOTE: Our records of residents and businesses in your area may not be completely accurate. Please call us if any of your neighbors have not received a survey. K„ .,..._ yl MICROFI LIdED BY � I h JORM MICR+LAE3 ! ! CEDAR RAPIDS • DES MOINES - I9�u"Uf iLi,U BY JORM MICROLAB CEDAR RAPIDS AND DES - , JUVIA- D ' ym O�eV�VE North WON lee oQo 0 a, o oC13 Oo 0 o a GILBERT ST Armory Area for Neighborhood Improvement NICAOFILIdEO DY JORM MICR+LAB , CEDAR RAPIDS • DES MOINES u i i .I i North WON lee oQo 0 a, o oC13 Oo 0 o a GILBERT ST Armory Area for Neighborhood Improvement NICAOFILIdEO DY JORM MICR+LAB , CEDAR RAPIDS • DES MOINES u f•1, �itUr �LbiLD BY JOR14 HICROLAB CEDAR CITY OF IOWA CITY, CIVIC CENTER • 410 E. WASHINGTON ST. IOWA CITY IOWA 52240,(319) 354.180D y December 13, 1978 a I Dear Resident: 1 The City Council will hold a public hearing on TUESDAY, DECEMBER 19th AT 7:30 P.M. IN THE CIVIC CENTER COUNCIL CHAMBERS, 410 EAST WASHINGTON STREET to receive citizen comments on the proposed application for federal funds for improvement in the Armory area. I Many of you have already returned the surveys and the results for all surveys returned by December 11, 1978 are attached to this letter. The public hearing is another opportunity for you to give City Council and City staff your comments I. and suggestions for improvements in your neighborhood. Thank you for returning your survey, and those of you who have not yet had a chance to complete the survey we would appreciate your returning it as soon as possible. Information from the public hearing and the surveys will be used by the City staff preparing a project proposal. You will have an opportunity to discuss this proposal at a public meeting in the Civic Center on Wednesday, January 3 1979. Members of the Committee on Community Needs (a citizen's group appointed by the City Council to coordinate citizen input on Community Development Block Grant programs), and members of the Ralston Creek Coordinating Committee will also be attending the meeting. You will receive more information on this meeting at a later date. FIRST, PLEASE PLAN TO ATTEND THE PUBLIC HEARING ON DECEMBER 19, 1978 AT 7:30 P.M. If you need a ride to the meeting, please call Marianne Milkman, 354-1800, extension 316, or Debra Martzahn, 354-1800, extension 312. Sincerely, D Dennis R. Kraft, Director Planning and Program Development l I Julie Vann CDBG Program Coordinator bdw3/4-5 ROFILMED BY �I DORM MICR+LAeI .{ CEDAR RAPIDS - DES MOINES r� CITY OF IOWA CITY APPLICATION FOR A SMALL CITIES GRAFT ARMORY NEIGHBORHOOD PROJECT 'DESCRIPTION December 1978 prepared by Bill Keating, Departments of Planning & Program ; Development 1KRO1ILMIJ tO JORM MICROLAB (FOU RAr'F)s • FIs coin ;-!i LJ 0f ILMED BY JOR14 I•IICROLAB • CEDAR n TABLE OF CONTENTS Page 1 2 3 4 5 6 B �-�MICROFILMED BY JORM MICROLAE3 CEDAR RAPIDS • DES MOINES = J s: :i �p) Il% F ABSTRACT BACKGROUND NEIGHBORHOOD SELECTION PROPOSED PROJECT EXISTING CITY POLICY TIMETABLE CITIZEN PARTICIPATION r , I • CEDAR n TABLE OF CONTENTS Page 1 2 3 4 5 6 B �-�MICROFILMED BY JORM MICROLAE3 CEDAR RAPIDS • DES MOINES = J i 0iiLF1�O BY JORM MICROLAB I CEDAR n ABSTRACT The following report is a discussion of a proposed community development project for which the City of Iwa City i considerall ing applying for funds under the federally -sponsored es Program. Briefly discussed is the history of Iowa City's community development programs, the area and improvements currently under consideration, existing City policy with respect to flood prone neighborhoods and preliminary timetables for submission oe application as well as for implementation of the project, if approved. r.,..,....._.,• MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i '". ,Ji ,L�'ff.,., by JORM NICROLAB BACKGROUND CEDAR 2 11") For the past several years, Iowa City has been the recipient of funds through the U.S. Department of Housing and Urban Development. With these funds the City has undertaken a variety of community development activities, including the preparation of a Comprehensive Plan, completion of downtown urban renewal, development of a new senior citizens center and a Ralston Creek flood control project. More recently, the City has initiated several programs which are di- rected at improving neighborhoods in the central part of Iowa City. The housing rehabilitation program, for example, seeks to conserve the existing housing stock by providing low and moderate income homeowners with grants and loans which enable them to repair their homes and bring them into compliance with City codes. The neighborhood site improvements program on the other hand is aimed at upgrading the condition of various public improvements such as sidewalks, alleys, streets and parks. In an attempt to improve the housing conditions in renter occupied buildings, the City has also undertaken a -comprehensive and systematic housing inspection program. The funding became available to Iowa City in 1975 after Congress passed the 1974 Housing and Community Development Act. Based on a formula, Iowa City was designated a "Hold Harmless" entitlement commu.1ity, eligible for $8.2 million between 1975-19BO. With these funds scheduled to run out after Fiscal Year 1980, the City will be unable to complete all the community development and neighborhood improvement projects which are considered necessary, unless alternate sources of funding are found. In 1977, Congress amended -the 1974 Housing and Community Development - Act by, making available, on a competitive basis, a limited amount of money for -community development. -activities for cities of less than 50,000 population. This program, which is called the Small Cities Program, makes two types of funding available to cities, (1) comprehensive and (2) single purpose grants. The comprehensive grant program would make up to $2,000,000 available over a three year period, for Iowa City if the City Council decides to undertake a project involving two or more related community development activities in a relatively small and concentrated area. Iowa City must be able to demonstrate that the project contemplated will have a beneficial impact on the area over a relatively short period of time. The to lae to undertake ea purpose ngle comm nityrant udevel develd make lopment activity 0overvaYone year period. tdICROFILMED 8Y .•� JORM MICR+LAB I I CEDAR RAPIDS • DES MOINES II,�hJi iLiIILD BY JORM MICROLAB CEDAR �J r :- .. Armory Neighborhood 7:.:•�Y � t11CROf ILMED BY - !� JORM MICR+LA9 CEDAR RAPIDS • DES MOINES - ;U -!Eu BY JORM HICROLAB CEDAR 1_1� 3 —) F NEIGHBORHOOD SELECTION Over the past six to eight months, the City's Department of Planning and Program Development has been studying the possibility of applying for funds through the Small Cities program. During that period of time a great deal of consideration has been given to which areas or neighborhoods in the City would most benefit from a community development project involving the use of Small Cities funds. Suggestions for neighborhoods to be studied came from members of the Department of Planning and Program Development, other City departments as well as members of the Committee on Community Needs. Since the regulations stipulate that the funds be spent on improving a single geographic area, the focus of the study has been on those areas with the most pressing needs. After careful consideration of the costs and benefits of undertaking a Small Cities funded project in several different areas, it is recommended that the City apply for funding for a project in the area bounded by S. Dubuque Street, S. Gilbert Street, Kirkwood Avenue and the Chicago, Pacific and Rock Island Railroad tracks (see attached map). This area was selected primarily because of its proximity to Ralston Creek which has flooded homes and businesses in the neighborhood at least three times in the last eighteen years. As a result of this i flooding many structures in the area show significant signs of deter- ioration. Some of the worst buildings have already been torn down by their owners, others remain, and would no doubt suffer further damage (' and deterioration during the next flood. This fact combined with the broad mixture of land uses (ranging from residential to a junk yard) have combined -to .produce one.of-the most seriously. blighted areas in . the City. In addition,, on-goingimprovements to'Ralston Creek upstream from the neighborhood in question would be reinforced by the proposed project, thereby increasing the benefit to more homes and business which are subject to periodic flooding from Ralston Creek. i~ 141CROFILRED 6Y .,.: JORM MICR+LAE3 I I CEDAR RAPIDS • DES MOINES i ;U -!Eu BY JORM HICROLAB CEDAR 1_1� 3 —) F NEIGHBORHOOD SELECTION Over the past six to eight months, the City's Department of Planning and Program Development has been studying the possibility of applying for funds through the Small Cities program. During that period of time a great deal of consideration has been given to which areas or neighborhoods in the City would most benefit from a community development project involving the use of Small Cities funds. Suggestions for neighborhoods to be studied came from members of the Department of Planning and Program Development, other City departments as well as members of the Committee on Community Needs. Since the regulations stipulate that the funds be spent on improving a single geographic area, the focus of the study has been on those areas with the most pressing needs. After careful consideration of the costs and benefits of undertaking a Small Cities funded project in several different areas, it is recommended that the City apply for funding for a project in the area bounded by S. Dubuque Street, S. Gilbert Street, Kirkwood Avenue and the Chicago, Pacific and Rock Island Railroad tracks (see attached map). This area was selected primarily because of its proximity to Ralston Creek which has flooded homes and businesses in the neighborhood at least three times in the last eighteen years. As a result of this i flooding many structures in the area show significant signs of deter- ioration. Some of the worst buildings have already been torn down by their owners, others remain, and would no doubt suffer further damage (' and deterioration during the next flood. This fact combined with the broad mixture of land uses (ranging from residential to a junk yard) have combined -to .produce one.of-the most seriously. blighted areas in . the City. In addition,, on-goingimprovements to'Ralston Creek upstream from the neighborhood in question would be reinforced by the proposed project, thereby increasing the benefit to more homes and business which are subject to periodic flooding from Ralston Creek. i~ 141CROFILRED 6Y .,.: JORM MICR+LAE3 I I CEDAR RAPIDS • DES MOINES 1 Fl i,,,iui iLIAL:u BY JORM MICROLAB CEDAR RAP 4 !� PROPOSED PROJECT The Ralston Creek Watershed Management Plan has recognized the area under the consideration as a problem area which experiences recurrent flooding. A number of factors have been identified as making ,a significant contribution to that problem: First, at Lafayette Street, the bridge and center pier were removed in 1976, however the abutments on each side of the creek were left in place and are now causing a constriction in the channel. Secondly, just south of Lafayette Street an existing railroad bridge crosses the creek. This bridge has five sets of piers in the channel and floodway that often catch debris during high water. A third factor is the substantially undersized channel in this area. Building encroachment on the floodway and even on the channel itself is also a major cause of overland flooding in the area. A fourth factor is the topography of the area. The land on the west side of the creek is lower than that on the east side and thereby produces a natural course for storm water flooding. If awarded the grant, the City would undertake a major improvement program- in the. area which .would. be centered around reducing the flooding --=from Ralston Creek. The program would consist of the ; following components: f 1. The acquisition of land and removal of buildings along the west bank of the creek. Included would be a relocation assistance program for displaced residents and businesses. ; i 2. Widening . the existing creek channel and other related improvements including._ raising the. above- mentioned railroad bridge and the removal of the now closed Lafayette Street bridge over the channel. Floodproofing assistance may -also be provided ' for the remaining buildings. 3. Filling the remaining land parcels to raise the ground lever approximately four feet. In addition subsequent resale of the land for certain commercial uses would also be considered. I41CROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES - 1 .ro s t' Fl i,,,iui iLIAL:u BY JORM MICROLAB CEDAR RAP 4 !� PROPOSED PROJECT The Ralston Creek Watershed Management Plan has recognized the area under the consideration as a problem area which experiences recurrent flooding. A number of factors have been identified as making ,a significant contribution to that problem: First, at Lafayette Street, the bridge and center pier were removed in 1976, however the abutments on each side of the creek were left in place and are now causing a constriction in the channel. Secondly, just south of Lafayette Street an existing railroad bridge crosses the creek. This bridge has five sets of piers in the channel and floodway that often catch debris during high water. A third factor is the substantially undersized channel in this area. Building encroachment on the floodway and even on the channel itself is also a major cause of overland flooding in the area. A fourth factor is the topography of the area. The land on the west side of the creek is lower than that on the east side and thereby produces a natural course for storm water flooding. If awarded the grant, the City would undertake a major improvement program- in the. area which .would. be centered around reducing the flooding --=from Ralston Creek. The program would consist of the ; following components: f 1. The acquisition of land and removal of buildings along the west bank of the creek. Included would be a relocation assistance program for displaced residents and businesses. ; i 2. Widening . the existing creek channel and other related improvements including._ raising the. above- mentioned railroad bridge and the removal of the now closed Lafayette Street bridge over the channel. Floodproofing assistance may -also be provided ' for the remaining buildings. 3. Filling the remaining land parcels to raise the ground lever approximately four feet. In addition subsequent resale of the land for certain commercial uses would also be considered. I41CROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES u - Ui.Lrl a BY JORM MICROLAB CEDAR 5 r"^ti EXISTING CITY POLICY The armory area improvements project is designed to help alleviate one of the City's longest standing problems, the periodic flooding of Ral- ston Creek. This problem has been identified and analyzed in a number of reports and plans including the Ralston Creek Management Plan, and the newly adopted Comprehensive Plan. Coupled with storm water detention dams being constructed upstream from the area in question, the proposed Ralston Creek improvements in the armory area would substantially eliminate the threat and the extent of flood damage within the armory area and immediately south of it. Relief would Rock Island Railroadlso bridgeu project area between the and Burlington St eet Efforts at revitalizing central Iowa City neighborhoods are tied very closely to reducing their susceptibility to flooding from Ralston Creek. By reducing this threat, it can be expected that private investment in these areas would be increased substantially, as investors perceive the relative merits of more centrally located neighborhoods for both commercial and residential purposes. The rather substantial investment of public dollars which has already occurred in these neighborhoods through housing rehabilitation and site improvements will also be enhanced by implementing the proposed Armory Area Project by reducing the area encompassed by the existing flood plain. Additional residential structures will become feasible and eligible for rehabilitation assistance. Both the Ralston Creek.Watershed Management.Plan and the City's Com-. prehensive•P-lan- have -suggested -that one -solution -to -the=flooding-pro- blems:of Ralston -Creek -is for the City to acquire land -and structures along its floodway as a means of reducing the damage and threat from future -.floods.._.Because.of the extreme. cost .of acquisition, other sources of funding such as the Small Cities program are necessary in order to implement this strategy. The City's Comprehensive Plan has designated the area in question n as on "land consumptive commercial for future land use purposes. P adoption of a new zoning ordinance, most residential structures in the area will become non -conforming uses and, as such, cannot be enlarged or expanded, nor could they be replaced by other residential uses. If the land in the area in question is to be efficiently utilized according to the future land use designation, it will be.necessary will to make buildings in the area as floodproof as p require that the Ralston Creek be improved as described above. *Land consumptive commercial is defined in the Comprehensive Plan as, "A designation for wholesale and retail businesses which require a large amount of land. Included are auto dealerships,hwhol sale operations, construction yards, building supply e light industrial uses." :41CROFILMED B1' JORM MICR+LAB CEDAR RAPIDS • DES MOINES I I: 1 u - Ui.Lrl a BY JORM MICROLAB CEDAR 5 r"^ti EXISTING CITY POLICY The armory area improvements project is designed to help alleviate one of the City's longest standing problems, the periodic flooding of Ral- ston Creek. This problem has been identified and analyzed in a number of reports and plans including the Ralston Creek Management Plan, and the newly adopted Comprehensive Plan. Coupled with storm water detention dams being constructed upstream from the area in question, the proposed Ralston Creek improvements in the armory area would substantially eliminate the threat and the extent of flood damage within the armory area and immediately south of it. Relief would Rock Island Railroadlso bridgeu project area between the and Burlington St eet Efforts at revitalizing central Iowa City neighborhoods are tied very closely to reducing their susceptibility to flooding from Ralston Creek. By reducing this threat, it can be expected that private investment in these areas would be increased substantially, as investors perceive the relative merits of more centrally located neighborhoods for both commercial and residential purposes. The rather substantial investment of public dollars which has already occurred in these neighborhoods through housing rehabilitation and site improvements will also be enhanced by implementing the proposed Armory Area Project by reducing the area encompassed by the existing flood plain. Additional residential structures will become feasible and eligible for rehabilitation assistance. Both the Ralston Creek.Watershed Management.Plan and the City's Com-. prehensive•P-lan- have -suggested -that one -solution -to -the=flooding-pro- blems:of Ralston -Creek -is for the City to acquire land -and structures along its floodway as a means of reducing the damage and threat from future -.floods.._.Because.of the extreme. cost .of acquisition, other sources of funding such as the Small Cities program are necessary in order to implement this strategy. The City's Comprehensive Plan has designated the area in question n as on "land consumptive commercial for future land use purposes. P adoption of a new zoning ordinance, most residential structures in the area will become non -conforming uses and, as such, cannot be enlarged or expanded, nor could they be replaced by other residential uses. If the land in the area in question is to be efficiently utilized according to the future land use designation, it will be.necessary will to make buildings in the area as floodproof as p require that the Ralston Creek be improved as described above. *Land consumptive commercial is defined in the Comprehensive Plan as, "A designation for wholesale and retail businesses which require a large amount of land. Included are auto dealerships,hwhol sale operations, construction yards, building supply e light industrial uses." :41CROFILMED B1' JORM MICR+LAB CEDAR RAPIDS • DES MOINES I Ui.Lrl a BY JORM MICROLAB CEDAR 5 r"^ti EXISTING CITY POLICY The armory area improvements project is designed to help alleviate one of the City's longest standing problems, the periodic flooding of Ral- ston Creek. This problem has been identified and analyzed in a number of reports and plans including the Ralston Creek Management Plan, and the newly adopted Comprehensive Plan. Coupled with storm water detention dams being constructed upstream from the area in question, the proposed Ralston Creek improvements in the armory area would substantially eliminate the threat and the extent of flood damage within the armory area and immediately south of it. Relief would Rock Island Railroadlso bridgeu project area between the and Burlington St eet Efforts at revitalizing central Iowa City neighborhoods are tied very closely to reducing their susceptibility to flooding from Ralston Creek. By reducing this threat, it can be expected that private investment in these areas would be increased substantially, as investors perceive the relative merits of more centrally located neighborhoods for both commercial and residential purposes. The rather substantial investment of public dollars which has already occurred in these neighborhoods through housing rehabilitation and site improvements will also be enhanced by implementing the proposed Armory Area Project by reducing the area encompassed by the existing flood plain. Additional residential structures will become feasible and eligible for rehabilitation assistance. Both the Ralston Creek.Watershed Management.Plan and the City's Com-. prehensive•P-lan- have -suggested -that one -solution -to -the=flooding-pro- blems:of Ralston -Creek -is for the City to acquire land -and structures along its floodway as a means of reducing the damage and threat from future -.floods.._.Because.of the extreme. cost .of acquisition, other sources of funding such as the Small Cities program are necessary in order to implement this strategy. The City's Comprehensive Plan has designated the area in question n as on "land consumptive commercial for future land use purposes. P adoption of a new zoning ordinance, most residential structures in the area will become non -conforming uses and, as such, cannot be enlarged or expanded, nor could they be replaced by other residential uses. If the land in the area in question is to be efficiently utilized according to the future land use designation, it will be.necessary will to make buildings in the area as floodproof as p require that the Ralston Creek be improved as described above. *Land consumptive commercial is defined in the Comprehensive Plan as, "A designation for wholesale and retail businesses which require a large amount of land. Included are auto dealerships,hwhol sale operations, construction yards, building supply e light industrial uses." :41CROFILMED B1' JORM MICR+LAB CEDAR RAPIDS • DES MOINES I ;LilLb BY JORM PIICROLAB CEDAR n 6 TIMETABLE The Omaha Area Office of U.S. Department of Housing and Urban Development has established mid-January as the deadline for the submission of the City's pre -application for the Small Cities program. The City's Department of Planning and Program Development is now assembling the information necessary for that pre -application. If the City's proposal is deemed to be consistant with the goals and objectives of the Small Cities program and is competitive with other proposals, the City will then be invited to submit a full application. On submission of the application, HUD will determine how much of the requested funding will be awarded. Final notification of the grant award is expected no later than October 1979. Following is then an approximate schedule for submitting the Small Cities pre -application and application: 1. City staff completes written pre -application - January 3, 1979. 2. City Council holds final public hearing - January 9, 1979, 3. City Council approves the submission of the pre -application - January 16, 1979. 4. Submission of pre -application - January 17, 1979. 5. HUD notification of invitation to submit full application - March 15, 1979. 6. - Submission of full application --May-1, 1979. 7. Final notification of grant award — October 15, 1979. If the City's proposal for the armory area improvements project is approved, implementation of the program would likely begin in late 1979 or early 1980. The following is a general outline and timetable of the steps to be taken in implementing the proposed project: 1. Begin final engineering studies and plan preparation for Ralston Creek improvements- November 1979. a 2. Begin land acquisition and relocation program - January 1980. i 3. Complete land acquisition - April 1981. 4. Begin clearance of acquired buildings - May 1981. j5. Begin channel widening and related improvements - June 1981. 6. Complete channel widening and related improvements - August 1982. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS • DES MOINES Fli uiwiiLMED BY JORM PIICROLAB CEDAR RAPIDS AND DES MMMES, 7 7. Begin fill operations and preparation of land for resale - August 1982. 8. Complete project - November 1982. I4ICROFIL14ED BY y� J0 RM MICR+LAB ICEDAR RAPIDS • DES MOINES •i V j I1' 1 A� 1i 4 j II I I �{ y4r� , I I L iA I I i y ,I I4ICROFIL14ED BY y� J0 RM MICR+LAB ICEDAR RAPIDS • DES MOINES •i Fu �itUF iLALD BY JORM MICROLAB 8 CITIZEN PARTICIPATION CEDAR In keeping with the City's policy of involving local residents in decisions that will affect the future of their respective neighborhoods, an extensive citizen participation plan is being carried out for the armory area improvements project. Initial attempts to gather the opinions of local residents and businesses in the area have already begun and a survey was delivered to each area home and place of business on December 1. Additional opportunities for area residents and other interested Iowa City residents to comment on the proposed project will be: 1. Regular monthly meeting of the Committee on Community Needs - Recreation Center, 12:00 noon, December 6, 1978. 2. Public hearing, City Council - Council Chambers - 7:00 P.M. - December 19, 1978. 3. Joint CCN,Neighborhood and Ralston Creek Coordinating Committee Meeting to discuss the proposal - 12:00 noon - January 3, 1979. 4. Final public hearing, City Council, Council -Chambers - 7:00 P.M. - January 9, 1979. 1 MICROFILMED BY JORM MICR+LAB "..I I , CEDAR RAPIDS • DES MOINES ;L14L� BY JOWI NICROLAB tm PRESIDENT Konreth E. Kw Mryor Mason City VICE PRESIDENT Dorothy Van Horn Councilwoman Jefferson PASTPRESIDENT. Hush O. Lamont, Jr. Mayor Pro Tem Aifthwe vllb DIRECTORS HoYwt t Conlon Mayor Fon Dodge Rom a. "state Mryor - Fort Madison Abrilyn MaGwy Mryor Lake City Paul Niabur city clary Eagle Grow RHhord a. Oban Abyor Das Moine overall Rerrleb City Alonaeor iloua Cantor Loo P. A"" Mayo/ ININef00 Lloyd Flores Mryor Altoona R Wtors e. eryoton Sell connville Keaasts L SoNk Sill InAbnofe Tame A. Tully, Jr. Mayor Dubuew EXECUTIVE DIRECTOR Robert W. Hwp W Y CEDAR RAP RECE':D DEC 1 31918' League of Iowa Municipalities Suite 100 • 900 Des Moines Street, Des Moines, Iowa 60316 • 616/286.9861 December 11, 1973 TO: Mayors and Managers, Selected Iowa Cities FROM: Robert W. Harpster, Executive Director SUBJECT: National League of Cities - Congressional City Conference The National League of Cities will be sponsoring their 3 -day Congressional City Conference, March 4-6, 1979 in Washington, D. C. The Conference, which is expected to attract over 3,000 delegates this year is an excellent opportunity for you to hear from, talk to, and question members of the Congress, Cabinet, White House Staff, Federal Program Administrators, and other agency rule makers. Last year, Iowa had over forty delegates it the Conference and indications are that we will exceed this number this year. Although the conference is still two months away, we are enclosing the initial promotional brochure and registration forms. L111ike previous years, state leagues will not be able to set aside a block of rooms for their state delegates. All attendees will be assigned to hotels on a first come -first serve basis accord ng to Deadline for advance registration is February 9, 1979, and most be accompanied by your full payment. If you are unable to meet the February 9th date, it will be necessary for you to register on site. If you have any questions, please do not hesitate to call or write. RWH/mc , 4,/ , , , �acu � one. def n�0 ^' /) � IdICROF'ILMEO BY JCRM MICR+L_A9 1 CEDAR RAPIDS • DES MOINES a 333 I ,w 1. i I ;L14L� BY JOWI NICROLAB tm PRESIDENT Konreth E. Kw Mryor Mason City VICE PRESIDENT Dorothy Van Horn Councilwoman Jefferson PASTPRESIDENT. Hush O. Lamont, Jr. Mayor Pro Tem Aifthwe vllb DIRECTORS HoYwt t Conlon Mayor Fon Dodge Rom a. "state Mryor - Fort Madison Abrilyn MaGwy Mryor Lake City Paul Niabur city clary Eagle Grow RHhord a. Oban Abyor Das Moine overall Rerrleb City Alonaeor iloua Cantor Loo P. A"" Mayo/ ININef00 Lloyd Flores Mryor Altoona R Wtors e. eryoton Sell connville Keaasts L SoNk Sill InAbnofe Tame A. Tully, Jr. Mayor Dubuew EXECUTIVE DIRECTOR Robert W. Hwp W Y CEDAR RAP RECE':D DEC 1 31918' League of Iowa Municipalities Suite 100 • 900 Des Moines Street, Des Moines, Iowa 60316 • 616/286.9861 December 11, 1973 TO: Mayors and Managers, Selected Iowa Cities FROM: Robert W. Harpster, Executive Director SUBJECT: National League of Cities - Congressional City Conference The National League of Cities will be sponsoring their 3 -day Congressional City Conference, March 4-6, 1979 in Washington, D. C. The Conference, which is expected to attract over 3,000 delegates this year is an excellent opportunity for you to hear from, talk to, and question members of the Congress, Cabinet, White House Staff, Federal Program Administrators, and other agency rule makers. Last year, Iowa had over forty delegates it the Conference and indications are that we will exceed this number this year. Although the conference is still two months away, we are enclosing the initial promotional brochure and registration forms. L111ike previous years, state leagues will not be able to set aside a block of rooms for their state delegates. All attendees will be assigned to hotels on a first come -first serve basis accord ng to Deadline for advance registration is February 9, 1979, and most be accompanied by your full payment. If you are unable to meet the February 9th date, it will be necessary for you to register on site. If you have any questions, please do not hesitate to call or write. RWH/mc , 4,/ , , , �acu � one. def n�0 ^' /) � IdICROF'ILMEO BY JCRM MICR+L_A9 1 CEDAR RAPIDS • DES MOINES a 333 h1,.,1Ui 1LriLL GY JORh1 I.IICROLAO October 31, 1978 CEDAR. TAYLOR, BALLARD & CO. CONSULTING ACTUARIES ❑21 1111RD S-'IHEf.T S. E. T1 Fl. I1. MIX 1305 Df.DAR RAPIDS. IOWA S24O6 17191 366-1563 ROSERT H. TAYLOR JOHN O. BALLARD STEVE DRIMTH iBoards of Trustees Police and Fire Retirement Systems Iowa City, Iowa 52240 Dear Board Members: Enclosed are three copies of the June 30, 1978 Actuarial Report on the Iowa City Police and Fire Retirement and Pension Systeme. Also enclosed is a letter to the State Comp- troller claiming state assistance per H. F. 914. The Actuarial Report contains the following items that require the Board's attention: 1. Recommended contributions to the Retirement System Pension Accumulation Funds breakdown as follows: Police Fire Rate Amount Rate Amount City's Share 25.32% $176,504 30.66% $221,166 State's Share 3.84 26,768 4.60 33,182 Members' Share 1.21 8,435 1.21 8,728 *-presuming payroll does not change during the fiscal year: Police - $697,045 tt Fire -$721,349 E Note that the claim to the State for the fire department is $180 less than actual, to compensate for last years over -claim. 2. The contributions are down this year due to favorable turnover mix and invest- ment gains In excess of the 6% actuarial assumption. Note also that I did not yet assume increases for the latest legislation due to take effect 07/01/79. This is principally to properly substantiate the state claim. We will move M the new law, which mostly affects state and member contributions, with next year's valuation: ! 3. The Pension Systems are holding their own, due principally to aging being offset by cost of living increases. I would be happy to meet with the Board regarding this report. Sincerely, Steve Gri 5th Ing Enclosure Y 141CROFILMED BY •..,�� 'JORM MICR+LAB I CEDAR RAPIDS • DES MOINES MM MES, IUWA �kOi iLbIED BY JORM 141CROLAB CEDAR RAPIDS ACID DES i i IOWA CITY POLICE AND TIRE DEPARTMENT RETIREMENT AND PENSION SYSTEMS Steve qrfifflt�- Membdr—iAmiditcan Academy of Actuaries Enrolled Actuary TAYLOR, BALLARD & COMPANY October 30, 1978 ;l MICROFILMED BY JCRM MICR LA CEDAR RAPIDS • DES MOINES I i i i IOWA CITY POLICE AND TIRE DEPARTMENT RETIREMENT AND PENSION SYSTEMS Steve qrfifflt�- Membdr—iAmiditcan Academy of Actuaries Enrolled Actuary TAYLOR, BALLARD & COMPANY October 30, 1978 ;l MICROFILMED BY JCRM MICR LA CEDAR RAPIDS • DES MOINES I �•t; J� iLh1Lu BY JORM 61ICROLAB CEDAR IOWA CITY POLICE AND TIRE DEPAhlMENT RETIREMENT AND PENSION SYSTEMS Actuarial Report 06-30-78 Summary of Assumptions I. Benefits Valued A. Normal Retirement Age: Later of age 55 and 22 years of service, but not later than age 65. B. Normal Retirement Pension: 503'0 of 5 -year final average monthly compen- a joint and 50% survivor basis (mini- sation on mum of $75 per month to the surviving spouse), adjusted annually for one-half of the active salary scale increase. (No explicit provision for children's allowances.)' i C. Ordinary Death Benefit: 1) Pension to surviving spouse equal to 25% of i final average monthly compensation, less the value of any annuity savings - 90% of ordinary !j death claims. 2) Lump sum benefit equal to 50% of final ' 10(vf ordinary death claims. compensation - o e equal D. Accidental Death Benefit: 1) Monthlo 50% of final average compensatiPension to the surviving on 90% of ` accidental death claims. E. ordinary Disability Benefit: F: Accidental Disability Benefit: 2) Lump sum benefit equal to UM of final compensation - 10% of accidental death claims. i Monthly pension, on a joint and 50% survivor basis, equal to (. 9/70) times years of service times final average compensation, not less than 25% during the first 5 years of service and not less than 50% thereafter, less the value of any annuity savings. Monthly pension on a joint and 50% basis equal to two-thirds of final average compensation. B, Assumed Group Characteristics A. Active Lives: 909'0 of members assumed to be married with � the spouse one year younger than the member. B. Retired Lives: Valued based on Individual situations. Married member assume spouse one year younger than the member, C. Children: Benefits assumed payable to age 18, only. MICROFILMED DY JORM MICR+LAB CEDAR RAPIDS • DES NOINIS L;,ILD 6Y JORM 14ICROLAB I. C. Police and Fire Dep, ient Retirement and Pension Systems 00-30-78 Summary of Assumptions Page 2 III. Valuation Assumptions A. Interest: B. Mortality 1. Pre -retirement Ordinary: 2, Pre -retirement Accidental: 3. Post-retirement Male: 4. Post-retirement Female: C. Disability L 6% per year, compounded annually, 1969-71 United States Lives Census Table - total population. 150010 of the 1959 Accidental Death Benefits Table. UP -1984 Table Set Forward 1 year (Disabled Lives Set Forward 6 years) UP -1984 Table Set Back 4 years. 80% of the 1952 Dix (Benefit 1 - Period 120% of the 1952 Di: (Benefit 1 - Period 3% at employment, 15 years of service, 4% per year 2% per year (one -ha increase). MICROFILMED BY d 1 JCRM MICR( CEDAR RAPIDS • DES MOINES ' 1 i f i r Z i i L 6% per year, compounded annually, 1969-71 United States Lives Census Table - total population. 150010 of the 1959 Accidental Death Benefits Table. UP -1984 Table Set Forward 1 year (Disabled Lives Set Forward 6 years) UP -1984 Table Set Back 4 years. 80% of the 1952 Dix (Benefit 1 - Period 120% of the 1952 Di: (Benefit 1 - Period 3% at employment, 15 years of service, 4% per year 2% per year (one -ha increase). MICROFILMED BY d 1 JCRM MICR( CEDAR RAPIDS • DES MOINES .u�:LLL BY JOW 14ICROLAB CEDAR RAP IOWA CITY POLICE AND FIRE DEPARTMENT RETIREMENT AND PENSION SYSTEMS Actuarial Report 06-30-78 Development of Normal Cost I. Police Department Retirement System -.Section 411 A. Summary of Liabilities 1. Pension Accumulation Fund $4,354,127 a, Service Retirement Allowances i b, Ordinary Death Benefits 3. c, Accidental Death Benefits 'f d, Ordinary Disability Benefits Extra Assets due to H. F. 914 06-30-77 e. Accidental Disability Benefits i Total Pension Accumulation E Annuity Savings Fund 3. Pension Reserve Fund* 4. Annuity Reserve Fund 5, Expense Fund Interest on [(4) - (7)) at 6% Total Liabilities *-includes Children's Benefits Extra Assets due to H. F. 914 i , 10. Future Extra Liability Remaining 1(3) - (9)] I I .u�:LLL BY JOW 14ICROLAB CEDAR RAP IOWA CITY POLICE AND FIRE DEPARTMENT RETIREMENT AND PENSION SYSTEMS Actuarial Report 06-30-78 Development of Normal Cost I. Police Department Retirement System -.Section 411 A. Summary of Liabilities 1. Pension Accumulation Fund $4,354,127 a, Service Retirement Allowances Total Liabilities - Prior to H. F. 914 b, Ordinary Death Benefits 3. c, Accidental Death Benefits 5. d, Ordinary Disability Benefits Extra Assets due to H. F. 914 06-30-77 e. Accidental Disability Benefits 5. Total Pension Accumulation 2, Annuity Savings Fund 3. Pension Reserve Fund* 4. Annuity Reserve Fund 5, Expense Fund Interest on [(4) - (7)) at 6% Total Liabilities *-includes Children's Benefits Current Prior to H. F. 914 $2,258,906 110,448 45,985 233,759 551,66762 20 $3,0,0 228,386 863,187 61,794 0 $4,354,127 B. Liabilities to be Paid for by State and 1.21% Member Contributions 1. Total Liabilities - Current $4,354,127 2. Total Liabilities - Prior to H. F. 914 (3,801,468) 3. Extra Liabilities due to H. F. 914 5. 4. Extra Assets due to H. F. 914 06-30-77 $ 36,240 5. 1977-78 State Contribution - paid 06-30-78 27,484 6. 1977-78 1.21% Member Contributions 8,343 7. 1977-78 H. F. 914 Extra Benefits (301) 8. Interest on [(4) - (7)) at 6% 2,356 9. Extra Assets due to H. F. 914 10. Future Extra Liability Remaining 1(3) - (9)] C. State Contribution Rate 1. Total Future Extra Liability 2. Present Value of 1.21% Future Compensation 3. State's Share of Extra Liability 4. Present Value of Future Compensation 5. State Contribution Rate [(3) - (4)] D. City Contribution Rate 1. Total Retirement System Liabilities 2. Present Assets 3. Present Value of State Contributions 4. Present Value of 1.21% Member Contributions 5. City's Share of Future Liabilities 6, Present Value of Future Compensation 7. City Contribution Rate 1(5) _ (6)) MICROFILMED BY JCIRM MICR+LAB 1 CEDAR RAPIDS • DES MOINES $1,710,760 110,448 45,985 229,246 551 662 2;648,101 228,386 863,187 61,794 0 $3,801,468 $ 552,659 $ (73,122) 479,537 $ 479,537 (114,993) $ 364,544 92503 548 3. 84 $4,354,127 (1,468,212) (364,544) (114,993) 406, 378 9 503 548 -T8.32% . I 0i 1L;iGJ BY JODI hIICROLAB I. C. Police and Fire Depal =cnt Retirement and Pension Systems 06-30-78 Development of Normal Cost Page 2 CEDAR rte, II. Fire Department Retirement System - Section 411 123, $5,123,475 fi A. Summary of Liabilities Current Prior to H. F. 914 x $2,508,108 $1,911,614 n 109,231 109,231 c. Accidental Death Benefits 46,536 46,536 d, Ordinary Disability Benefits 231,039 229,395 e, Accidental Disability Benefits 539,497 539,497 Total Pension Accumulation i $2,836,273 2. Annuity Savings Fund* 263,853 263,853 3. Pension Reserve Fund** 1,366,595 1,320,128 4. Annuity Reserve Fund 58,616 58,616 5. Expense Fund Total Liabilities 0 $5,123,475 0 $4,478,870 *-includes $420 due Linda Eaton (on leave) I 0i 1L;iGJ BY JODI hIICROLAB I. C. Police and Fire Depal =cnt Retirement and Pension Systems 06-30-78 Development of Normal Cost Page 2 CEDAR rte, II. Fire Department Retirement System - Section 411 123, $5,123,475 2• 3, A. Summary of Liabilities Current Prior to H. F. 914 1. Pension Accumulation Fund a, Service Retirement Allowances $2,508,108 $1,911,614 b, Ordinary Death Benefits 109,231 109,231 c. Accidental Death Benefits 46,536 46,536 d, Ordinary Disability Benefits 231,039 229,395 e, Accidental Disability Benefits 539,497 539,497 Total Pension Accumulation $3,434,411 $2,836,273 2. Annuity Savings Fund* 263,853 263,853 3. Pension Reserve Fund** 1,366,595 1,320,128 4. Annuity Reserve Fund 58,616 58,616 5. Expense Fund Total Liabilities 0 $5,123,475 0 $4,478,870 *-includes $420 due Linda Eaton (on leave) **-includes Children's Benefits B. Liabilities to be Paid for by State and 1, 21% Member Contributions 1, Total Liabilities - Current $5,123,475 2, Total Liabilities - Prior to H. F. 914 (4,478,870) 3. Extra Liabilities due to H. F. 914 $ 644,605 4. Extra Assets due to H. F. 914 06-30-77 $ 40,623 5. 1977-78 State Contribution - paid 06-30-78 32,754 6. 1977-78 1.21% Member Contributions 8,481 7. 19 77- 78 H. F. 914 Extra Benefits (2,709) 8. Interest on [(4) - (7)) at 6% 2,611 9. Extra Assets due to H. F. 914 81,760 10, Future Extra Liability Remaining [(3) - (9)] 562,845 C. State Contribution Rate 845 1. Total Future Extra Liability $ 562 2. Present Value of 1.21% Future Compensation (117,144) 3. state's Share of Extra Liability $ 445,701 4, Present Value of Future Compensation 9,681,28899 5. State Contribution Rate [(3) —.(4)] D. City Contribution Rate 1, Total Retirement System Liabilities 123, $5,123,475 2• 3, Present Assets Present Value of State Contributions (1,591,4473)445, 701 (1( 4, Present Value of 1, 21% Member Contributions ,144) ) 5. City's Share of Future Liabilities $2,9G8,G57 6. Present Value of Future Compensation 9,681,28-9 30. GG% 7. City Contribution Rate 1(5) _ (6)] MICROFILMEO BY ....� JORM MICR+LAB CEDAR RAPIDS • DES MOINES F'I; Of ;LI -ILD 8Y JORM MIGROLAB I. C. Police and Fire Dopa,...Icnt Retirement and Pension Systems 06-30-78 Development of Normal Cost Page 3 M. Police Department Pension System - Section 410 A. Summary of Liabilities and Assets 1. Present Value of Retirement Allowances 2, Present Assets 3. Future Liability Remaining [(1)'.(211 4. Current Level of Contributions IV. Fire Department Pension System - Section 410 A. Summary of Liabilities and Assets 1. Present Value of Retirement Allowances 2. Present Assets 3 Future Liability Remaining [(1) - (2)) 1 4. Current Level of Contributions $49,401 (33,532) $15,869 12,525 $92,613 . 16 567 $76,046 13,950 MICROFILMED BY JORM MICR#LAE 'CEOAR RAPIDS • DES MOINES I J i•li..�iUi ;L1•ku BY JORM 1.11CROLAB 1 ISA CITY POLICE AND FARE DBP? PLWNNT RETIREMENT AND P]PNSfON Sib: t AIS Actuarial Report 00-30-78 Valuation Detail - Description of Columnar Headings I. Active Members I x = Age Nearest Birthday at Employment y = Age Nearest Birthday at Valuation Date z = O. v Years of Service to Valuation Date i Current Value of Annual Compensation PVColnp = Present Value of Future Compensation PMC = Projected Final Average Monthly Compensation PMP = Projected Monthly Pension (Retirement Service Allowance) PVPMP. = Present Value of Projected Monthly Pension PVOrdDB = Present Value of Ordinary Death Benefit { i i•li..�iUi ;L1•ku BY JORM 1.11CROLAB 1 ISA CITY POLICE AND FARE DBP? PLWNNT RETIREMENT AND P]PNSfON Sib: t AIS Actuarial Report 00-30-78 Valuation Detail - Description of Columnar Headings I. Active Members I x = Age Nearest Birthday at Employment y = Age Nearest Birthday at Valuation Date z = Age Nearest Birthday at Retirement s = Years of Service to Valuation Date Comp = Current Value of Annual Compensation PVColnp = Present Value of Future Compensation PMC = Projected Final Average Monthly Compensation PMP = Projected Monthly Pension (Retirement Service Allowance) PVPMP. = Present Value of Projected Monthly Pension PVOrdDB = Present Value of Ordinary Death Benefit PVAccDB = Present Value of Accidental Death Beneftt PVOrdDis = Present Value of Ordinary Disability Benefit PVAccDis = Present Value of Accidental Death Benefit AnntySav = Annuity Savings Balance at Valuation Date If. Retired Members TYPE = Type of Pension O - Ordinary D - Disability W - Widow y = Age Nearest Birthday at Valuation Date Pension Current Monthly Pension PVPenslon = Present Value of Current and Projected Pensions Annuity = Current Monthly Annuity PVAnnuity = Present Value of Monthly Annuity M. Children's Benefits y = Age Nearest Birthday at Valuation Date Benefit = Current Monthly Benefit PVBenefit = Present Value of Current and Projected Monthly Benefit Y 141CROFILMED BY JORM MICFV+LA13 1 CEDAR RAPIDS • DES MOINES ;L)ILu BY JORM HICROLAB ICNA CITY PCC..IC '' 011:PlJYI'141i:N1' IilTll?I:34i::IJ'I' !3Y91-04 VAL.LW'nc4,4 I?G.PAIL. 10:'1X1/6 M:3�FR6--• G/3U%IS "o. 5E:I �: i AI?I<LNICH � OLRhS • Cl.Fdd( CLIM% CDCii( Cox U'<I::CI(MAN DLT -TY EAE:- rxo rN 0 rmF rL4im �DIJii.tF.RG R-.64 - '- WYRI'fIS tuZI.F. R IMI?la•WN JCS •:] KIE94'.JJ: Kr4.V K ' LIFIf LIlOJ miu.F.:R • M:l17I1_ PRL" TEGARD RL4'PCRT . ' C11:.17 3�7JS:7(9 IN(:L}Yvv+N 5n)(A STMK ... SERF1vT) SI0PP 0 - TAW> NIS ! TN)( -00( . { •. 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M4/17/42 5.179 2/ 1/68 1/67 4/17/97 2C. 3i 12/11/9'7 2!i -'k'• $S. 10 17426 M M 12/11/42 9/ 9/37 10/ 7/12/65 9/ 9/92 20 41 55 12 15773 M 4/29/45 D/IG/75 4/2'9/ 0 30 33 E.S 2'13356 01'77 120.47 M 7/22/71 9/2-1/74 9/2:3/9, 37 Al S9 3 14692 M 4/ 2/41 L'•/14/6£ 4/ 2/91 2`Y 42 EC1 13 SG7.13 14 0/£4)/55 4/11/71 SVFG/10 2t? 2+ 1 11130 M 4/25/ 0 G/ 4/09 4/21,/:)" 30 7) 5!'. 9 1.(':773 1r.T/3 M 9/X5/35. 7/ 3/73 7/ 3/95 31:4 43 GO 4 111-40 M 10/27_/47 10/24/7'/ 10/22/ 2 30 31 5!'+ L.vl 55 O 27 187131 M 10/14/6'6 7/ 1/5A 10/14/81 24 10/1-1/96 30 "1'1 SS' 6 157,73 m M 10/i3/41 G/27/42 1/ 1/72 4/1./71 6/27/17 29 3G 55 7 ]5773 F 9/ 1/47 4/IS/T/ 9/ 1/ 2 30 31 55 GS 1 2 111_A M 2/1G/c) 10/E0/'7S 2/ IG/94 47 49 S5 7 15%73 M 9/24/47 G/ 3/53 4/ 7/71 7/ 1/75 9/24/ 2 24 31 G/ 3/ 8 22 25 55 2 13356 F M 5/ 3/53 1/ 3/78 C./ !4/ 8 25 25 55 0 11130 M 6/14/25 2/ 1/48 6/14/80 24 53 165 -0 18'78% M 5/13/41 4/16/71 5/13/ P. 24 31 551 7 157'%3 M S/ 2/45 4/15/70 S/ 2/ 0 25 33 55. 8 15773 M 9/ 7/74 9/ 2/74 9/ 7/29 0 4 55 551 3 10 14692 15(73 M 4/30/70 9/15/67 4/30/94 28 39 3/17/L01 24 45 SS 21 20,95 M 'M 3/17/33 12/30/35 6/16/57 SS/ 1/59 12/30/80 24 43 SS IS 187V M 11/ 1/3.) 1/ 2/72 11/ I/94 tit 7d 5!:• G 15773 M 4/2!Wi 4/ 1/T7 4/25/ 9 23 24 Sq 1 11130 11130 M 4/ 6/52 1/11/77 4/ G/ 7 r_S 2G 55 !0/14/09 27 44 55 1 1G 1742(1 M 10/34/34 M 10/ 6/42 12/ 1/G1 11/1G/GS 10/ 6/97 2G - 55 9 15773 697095 2(:•X17 1344 21739C, 2;;11 1166 1SE4U3 , 219,2: 10% 2';r, -:Et -t 'r:93F:t4 1442 E!!:•(iG8}Y 2174 1387 2!.,'..048 r.184 1442 20::AG3 2:3(.'.!) 1165 240048 2214 IG07 191C•12 c 715 1£93}.( 23(1415 i_'T74 13131 196633 2t73/J 1120 2491239 2'724 1 Y.i2 2!113494 21:.}.(4 1442 2445.36 !41.!14 IGTI 247E Ii_3}.( 2492-r.0 1124 1362 177070 20i7y 1014 3,940:31 C!-009 11'75 1 7 m % 21:00 1 104 1(-109'1 I949 `Y15 20912;''. 2119'1 1449 193(•(1: 219::: 1096 18i24{1j 2.-E50 1140 167018 2117 1059 !'.-i %(il 15[51 704 1?(x4A-t 2771 IIOG 218CA13 24C•6 1233 1699L4? 2117 1059 W/2'/G 4064 2033 2G 41'7:) 3000 1500 244596 3:.14 10.07 I9GI FST 2(>78 133!) :46(•53 1500 754 2,4173 3000 1500 249395 2/74 1387 -K)-1£4-40 0057 4029 195403 21922 1096 175ECIA EZ73 IIV ISC•Et51 Pi.:3i.! 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P5,43 1908 1281 121.4 SWC A14i? !nom 30-775 23816 1561 3009 3180 7945 1177941 SIS 175 12£11 10'47 5510 4i "9 IEWIC4v. 460Ed3 4912"2. 2x'65 2612 1203 5E7G 1-W 13 22122 1285 1402 937 WIC -9 5521 8443 12%76 50651.'. 2023 -toll SEA 6234 14-tG1 94VISO 80013 2925 901 6113 14IG'( 55171 20190 899 5351 12181 2399E 15iG7 107G -4'ti)8 SSSS 81 E:G 25147 1599 96G 777 X.94 5471. 1LZ40 77305 5360'7 2031 2650 1073 5(,14 13038 2258906 110448 45985 233759 551GC2 MICROFILMED BY /•i JORM MICR+LAB f CEDAR RAPIDS • DES MOINES - c Jr:C• �, 4G9'J 6700 494:) 7711 SGS 65 {.}3(i EQ'.14 703 1 C•3b G71 GSB7 6718 795:3 1937 L'E'3i? Cc:, GC'92 -CYC% 421 1!2~:4_0 _. 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S!;14 1r^..111.1; !:sOU 1147 5!'4! / I L'fh.'G Ed.•(,_1 SU7L !dA2 11542 G7 72YI 1'TN2 13!:/78 8.:•G !74:.40 1211 70 L,7c.C• BEY) 4865 11401 911 CAI() 124:141 1911634 .1(XV43I 46!7•:-6 2Z.)Y,IL sD'>49'7 2^1:3435 141CROFILMED BY JORM MICR61-AB CEDAR RAPIDS • DES MOINES iWU ;LMED BY JORM M[CROLAB c IMIA (:I'IV P'(:l_ICE bEI'Pdt'fIAI::M' IYI::(II11:1�V:X�'I' IiYL'TL'-Xh VN..I.SArm,I RI{I'IR}:D INiT1F:tE:f•'--W/3O/'7L" 'M''E 011"(111 y Pension PVPension Annuity 1''VAr.nuitY NAVI= '.,F'Y% 5Y5 I° 430 W 1?_/12/L'2 4%0C6 t'- rj. 1�' c '•17%(1 0.00 0.00 U U • DO1..E:'LW_ 1301.02 F 410 W B/lU/12 3;6 i.%;�. 19 TCTI'W_ EcYC+TEM 410 483 49401 0 0 ' EVAhIti M 413 U 2/2::t/2O -Et OJ2. 4G*Irn 28. 7G 2458 3V,M- M 411 O 9/iS/ U 78 3/2!1/ 9 69 41W.W SC:$. 1 % 476'10 i'ia, lU _�l85 M 431 P 411 (3 W 11/ 2/ 6'72 11:0. or, ?_I S(y.) _` ^ LEWIS .. LEWISh1fEY 14 413 U S/r's":/23 510 '7S Lt\ J.OJ <.fG 1CKY:d'13 4HE(�9 3'd. 4O 41.1;4 t , - JTr%.. POTTCR - ` M 431 0 8/1%/ 3 2/ 3/SG C". 403. Un. JSWr:./ 211. 1:., •: PLQVIu - M 411 M L't 06 X� r_O`% - RU"PL R T .411 ^(fR'dfN t•L.YN IT 413 W 2/ 2/J9 79 334.15 4i.'.7.r7 1 102 7c5I3G Pu;, 1W-31 0,SNTIal..6 M 411 O 7/i:!'•/3O W 9/ S/ S 13 33O. c:6 '33:G�}3C• M. E:G.47 E£91 ... 51'ftYN1<L.L: M 411 M 411 0 0 7/10/12 GG 361.121 SL?642 3E. 12 4459 5905 gTliu i°L ' VITCC:i•I . , M X411 O a/.. 3/15 63 32}3.3:43 E+.0-:0 49318 44. G7 33.'/5 36SIl F 411 ' W 5/22/ TS 70 -73'1.%5 59:.'0' R-,1269 5313 61794 TL7(W- UY:ITEM 411 _....._...wr...c.:.a....:u.nNuu1:.�.ve..1._�uG..�.e.S...1�.4•..� '�(J.b. �n.f .� 'i4T MICROFILMED BY J16RM MICR+LAE1 CEDAR RAPIDS • DES MOINES LiJ 1LHED BY JORM MICROLAB CEDAR I' 141CROFILMED BY I JORM MICR+LAS CEDAR RAPIDS - DES MOINES 101 -JA CITY T., . Lg: Ird:31::NT i�y,-YU4 Vh.I.WI'IUN Wl'AXI.. NA.'4E E*.X !SYS TYPE: U IRTI I Y Pension PWerlsi an AnnuAty PVAnnuit), K 410 0 E-11 V61. 00 471.2!; 0.00 F 410 W V/ 7/99 79 0,*.'., Z!VLl U.OV 0 MCQGAN P 410 W 1/ 3/ 4 74 217. 00 0.00 0 TCrrf4.. SVECIVI 410 loila 92613 0 0 Fj W I -XE' M 411. 0 1/ 2/17 GS 57/5.31 9�72E- C-0. :e U5410 M 411 0 12112/ 7 71 460.79 E-7453 -.AW -AY F 411 w C, -12 ..I 2" !.'Wro ;?VS2.40 Z.,2. ES 2;*:S4 FAY M 411 D CA A. 44 lit(GIrli 2rJ. B8 " a F[4'(Hkk4 11 411. 0 4''1 74 0. 15x':114 !?.1.71 3570 GN'41ky.T0 M 411 0 9 GO '87, 1n 51WI 5:(.".48 4172 I -CIN F All W S/ 91ZA E,0 2:;6::.1£1 47r0 37.13 Wo -f M 411. 0 12/110/Ll 57 U.'.1C. OB 0. (yj 0 M 411 0 VIW12 U. 4411.0,D (;4tL75 47.0!) vs(yj kI 411 0 G/10/19 Vj i'fV. 9 1 C".) -r -;G 4467 11 411 0 7/ 1/15 CA 107,211 M 411 ri 6/2*/17 G1 514.51 7};1!.,14 15.74 2013 Rco, -s M 411, 0 11/1U.144 G4 ''11G.064[0.(16 25.c7 34.1ca V Y. te, 411 E, 7/21/17 GI W1.51; 4(.'.017 9.70 1240 ERiSiq'Y3 F. 411 0 4/'G/ 0 (,9 '77790 44.544 5071 STII :SCJ_ H 411 0 10/31/21 571 0.00 0 �d vcf(r%rlcI]r1 F 411 w 9/30/22 Ev, 463in B. -17 1302. 411 0 55 609.15 1 J. 5K.Y.C.'I 0.00 0 TLvrAL tW'.ArAj .411 3140 I-X-IBU 447 U(CiG ANN'" ,A(LVI N -C At, I' 141CROFILMED BY I JORM MICR+LAS CEDAR RAPIDS - DES MOINES Nii�iWl lLilED BY JORM MICROLAB CEDAR RAPIDS AND DES MMMES, IUWA ti IOWA. CITY FILOJUH, 1`,,1*71'IRI::IliFIlrl* illy.U1111.1 VoN.A.Will" Dl:.I'AXL NAMr. SF.'x GIRTH y DGne4lt PVCenefit WID-WNTR m 3/22/cl 11 70. oz! 4KA4 WD-OT-WER M 3130/64J 9 70. 02 !,414 p 140 1.4918 .._..•....... . 141CROPILMED BY J6RM MICR+LAB '-CEDAR RAPIDS -DES MOINES :UID BY JORM MICROLAB CEDAR RAP joRMICROFILMED BY M MICR+LAB CEDAR RAPIDS - DES MOINES ''I 1114A CITY FIRI" IX`:PPJ'i-l-bl!Xr m-.:rxru::mt-NI' uyurf-14 vn..j.lNj'ICkN IX-VAIL NAMr UVX SIRTII y Denefit rl%41enp. I il Hr.:IN F 4/IP/GJ JE, 17SIN 14 sn-vuL n C-9-713 m lo/Z41/0612 G9.'%$iv..'IN FJRr WIN K 11/111/w. io GO. 72 4959 V9 14113*41 jjl joRMICROFILMED BY M MICR+LAB CEDAR RAPIDS - DES MOINES ''I A -- r,.u1Ji il.il 5 by JORM MICROLAQ Mr. Dale McGarry Legal Department City of Iowa City Civic Center 410 East Washington Iowa City, Iowa 52240 Dear Dale: CEDAR r—. Cabiddevisiun _ November 15, 1978 This letter is in response to your request that we comment on .the asser- tion ofEastern Iowa Cablevision (Eastern) that it has proposed to spend $1 million more for local programming than Hawkeye Cablevision Corporation over the first ten years of its cable television operations in Iowa City. After comparing the information contained in the applications of Eastern and Hawkeye, we concur with EasternIsstatement. Eastern's projected ten-year ✓ total for local programming expenses is $3,230,000 whereas llawkeye projects $2,175,000 in local programming expenses. Thus, Eastern projects to spend' $1.055 million more aver the first ten years or an average of $105,500 more per year. These amounts include expenses for automated programming; local origination program production and Rectae eupport;Land way cable programming. Therefore, to fully understand the expense difference, we shall breakdown the expense projec- tions according to these categories. The application forms required each andappli- cant to provide detailed expense projections for the preoperating period years one, three and five of operation. We shall use the year three projections as this would be the first of these periods following completion of construction and initial installation of subscribers. Following is a table comparing the third year expenses for automated, local origination and access assistance and pay cable programming. • PROGRAMMING EXPENSES --THIRD YEAR Item Eastern Hawkeye Automated Channels $ 20,000 $ 18,000 Local Origination and Access Assistance $ 66,800 $ 47,000 pay Cable Programming - 22$ 2,80 12$ 4,000 TOTAL 3D 00 18� 9.000 IN[ III1F1.N INSIIIU71 • 1100 U S1aEE1 NW . WASNw010N. at MV • (]01111)1111 Y' 14ICROFIL14EO BY JORM MICR+LAB ^� CEMR RAPIRS • DES MOINES X335 iL;'iw by JORM MICROLAB v Mr. We McCnrry 2 CEDAR November 15, 1978 As discussed more fully in our evaluation report, these expense differences are essentially the result of the difference In approach to local programminR the npplicantn have taken. llnwkeye prupnaes n much wid^r variety of automated chnn- nela. E,aRtern's expensen are. slightly greater 1n this area, however, due to Its projected $7,000 in expenses for programming a "Consumer Shopping Culde" channel. Hawkeye has proposed 'a similar channel but it would be programmed by local con- sumer groups at little or no expense for Hawkeye. Eastern has budgeted a greater total amount for local origination and access support but it has proposed to do a more 'extensive amount of its own local program ✓� production. Hawkeye, on the other hand, has proposed 'a modest amount of its own program production with most of its expenses allocated for assistance to users of the access channels. The difference in local origination expenses appears to be lnryely the result of one less staff_ person for local programming to be, provided by Hawkeye. The primary difference in local programming expenses is a result of expen- ditures for Ray cahle programming=-accounting_for.over_.80 percent of.tht total.difference. While both companies would offer Home Box office, Eastern also pro- poses to offer second, "mini -pay" channel of exclusively C- and CP -rated films. Eastern expects that significantly higher number of basic service subscribers would also pay an additional amount for one or both of its pay channels. If Eastern's projections for pay cable were to prove correct, a greater number of pay cable subscribers would result In a greater amount of pay cable expenses with an even greater amount of additional revenue for the company. obviously, this additional pay cable programming would benefit only those subscribers who elect to pay a higher monthly rate. As we stated in our evaluation report, the applications should be judged not only on the amount each proposes to spend for local programming, but also the pro- gramming and services that will be provided as a result of such expenditures in dight of ,the needs and interests of Iowa City. In this case, the difference is essentially a subjective one: Eastern's emphasis on its own locally produced programming and pay cable services and Hawkeye's emphasis on automated channels and support of access channel program production. DOK: rb Sincerely- avid Owen Korte Regional Director Y' MICROFILMED BY DORM MICR+LAB I I CEDAR RAPIDS • DES MOINES hi��{UIi LNED BY DORM MICROLAD • CEDAR Cablgfelevisiun ii I Cenlcr IF IF. UIIRAN INSIIIIIIE 2100 IA STRECI NW • WASNINGION.0, C 20037 • 0021872.8888 IIS '.. ..._._,. ..._ 7•-4 I1 OFILMED BY JORM MICR+LAB � �� CEDAR RAPIDS • DES MOINES !LMLC BY JORN MICROLAB I CEDAR Cahl.delevi_sion November 22, 1978 {iltili{'Gilafion collo. Statement for Services Provided by the Cable Television Information Center to the City of Iowa City, Iowa Preparation of Request for Proposals AMOUNT DUE Ordinance Review AMOUNT DUE August 16-17, 1978, Trip David Korte (12 hours) Airfare $ 186.00 Expenses 48.25 David Korte, Project Manager (171 hours) 4,057.83 ° Harold Horn, Executive Director (5 hours) 237.20 Henry del Castillo, Economist (40 hours) 1,462.00 Secretarial Support (67.5 hours) 1.161.22 Total Direct Costs Other. Direct Costs Frederick Griffin, Engineer 2,064.78 Xerox (87 pages, 36 copies @ $.022/page) 68.90 Vydec Word Processor. (59.5 hours @ $4/hour) 238.00 Shipping of Reports 193.78 October 26-27, 1978, Trip Airfare 186.00 Expenses 120.48 November 6-8, 1978, Trip Airfare 180.75 Expenses 189.23 Total Other Direct Costs General 6 Administrative @ 19% of Other Direct Total Cost to Center AMOUNT DUE GRAND TOTAL DUE $ 5,300.00 200.00 $ 284.76 234.25 44.51 $ , 563.52 500.00 6,918.25 3,241.92 615.96 $10,776.13 8.800.00 $14.800.00 IME UNa.N IWITUTE . 11W M STRET NW • WM'INOTON, oc. Mml. Iml 117 e nl.., ,.,. .++Ln r1. enL .. n.r nl.ln M rl.n !'al.ln Tntnvlelnn infn r+neH nn Can�n�. . T'han4 Y MICROFILMED BY •5,;� JORM MICR+LAB CEDAR RAPIDS • DES WINES ■ f•I, �iiUr iLi4cG BY JORN 141CROLAB • CEDAR City of Iowa City MEMORANDUM DATE: December 8, 1978 TO: Neal Berlin, City Manager FROM: Michael E. Kucharzak, Director, Housing & Inspection Services RE: Monthly Report - November 1978 Attached is the monthly report for the Department of Housing & Inspection Services. Y MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES �f X 1, 1 1 I I I I I f•I, �iiUr iLi4cG BY JORN 141CROLAB • CEDAR City of Iowa City MEMORANDUM DATE: December 8, 1978 TO: Neal Berlin, City Manager FROM: Michael E. Kucharzak, Director, Housing & Inspection Services RE: Monthly Report - November 1978 Attached is the monthly report for the Department of Housing & Inspection Services. Y MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES I iLI.Q BY DORM NICROLAB CEDAR RAP ASSISTED HOUSING GOALS: I. Section 8 - Existing housing - Presently authorized 334 units. Continue to provide assistance to the maximum number of families within program restrictions. II. Manage Autumn Park - Continue to act as Managing Agent for the 64 units of elderly housing known as Autumn Park. III. Provide input to Housing Assistance Plan and the Annual Performance Report as required by the Plan. IV. Provide advice and assistance to both profit/non-profit organizations whose goal is to produce housing for low-income families. V. Provide administrative support to the Iowa City Housing Commission. NOVEMBER ACTITITY: I. During November 325 families received assistance from the Section 8 program. This is an increase of 6 over October, and at least 5 more will be added in December. 20 Initial/Annual inspections were performed. 15 new applications were received and approved. II. Autumn Park - continued performing managerial functions per Management Agreement. III. H.A.P. completed. IV. Midstates/Old Capital - final commitment received on mortgage for Capital House. V. (lousing Commission met in regular session on November 1, 1978, at which time they amended by-laws as recommended in previous meeting, elected Jon Graham as Vice -Chairperson of Housing Commission, discussed recom- mendations of CCN, discussed Housing Assistance Plan, met with Board of Realtors Committee and Means Agency on Public Housing, and discussed State NAHRO Convention. PROJECTED ACTIVITIES: I. It is projected that approximately 7 new units will be added to the program in December. II. Normal activity. III IV. V Completed Midstates/Old Capital: Capital House to begin. The Housing Commission's formal meeting is scheduled for December 6 at which time Homes, Inc. of Des Moines will report on their program. Court Order requiring PHA's to process tenant claims will be discussed. A status report on public housing will be made. ,m:. 141CROFILMED BY - �) JORM MICR+LAE3 'l 1 � CEDAR RAPIDS • DES MOINES Id ;Wi iUIEu BY JORM MICROLAB CEDAR HOUSING INSPECTION JORM MICR+LA9 '' I. CEDAR RAPIDS • DES MOINES DECEMBER GOALS: FE 1. Perform 50 systematic inspections in 403 area. a 2. Perform annual inspections of multiple dwellings. 3. Conduct reinspections as required. 4. Inspector Kelley will assume responsibility for all her assigned annual inspections this month with supervision available on request. 5. Continue operation of permit system, providing 30 day advance written notice of expiration to property owners. 6. Continue file review for microfilming 7. Make arrangements for Burke to observe operational methods of Milwaukee inspection office during early part of 1979. NOVEMBER ACTIVITIES: 1. 127 systematic area inspections 69 routine annual inspections B complaint inspections 2. 975 dwelling units inspected 276, rooming units inspected 93 reinspections 3. 56 violation letters issued 0 emergency orders issued 110 compliances issued 4. 3 housing appeals 0 court appearances 0 intent to placard j 0 placards O administrative reviews j 5. Make field inspections with Inspector Kelley. i 6. Established follow-up system for delinquent permits. 1 MICROFILMED BY iI JORM MICR+LA9 '' I. CEDAR RAPIDS • DES MOINES :•ii�i%Ui Ii -;'ILD GY JORM MICROLAB 1 HOUSING REHABILITATION GOALS THROUGH DECEMBER 31, 1978. 1. Encumber $100,000.00 per quarter for new construction. 2. Perform staff services for Johnson County Housing Rehabilitation 3. Develop an Emergency Repair Program. NOVEMBER ACTIVITIES - City b of Iowa City. construction: a. completed contracts: 1 i; 18 :•ii�i%Ui Ii -;'ILD GY JORM MICROLAB 1 HOUSING REHABILITATION GOALS THROUGH DECEMBER 31, 1978. 1. Encumber $100,000.00 per quarter for new construction. 2. Perform staff services for Johnson County Housing Rehabilitation 3. Develop an Emergency Repair Program. NOVEMBER ACTIVITIES - City b of Iowa City. construction: a. completed contracts: 26 b. under construction 18 C. specs or bids 11 3 d. surveys Finance: a. finance interviews : 9 b. presentations = i file consolidation continues c. ' rocessed d. 312 applications - 4 eing p NOVEMBER ACTIVITIES - Johnson County Rehab 1. Meetings with County/City staff occur on a weekly basis. 2. Construction: 4 need surveys, 1 case under construction 3. Finance: 2 cases reviewed, first check request PROPOSED DECEMBER ACTIVITIES: Construction: a. complete 12 cases b. start 10 new contracts c. survey 4'cases d. continue assisting County Finance: a. no interviews b. continue file consolidation c. continue review of County cases d. process 312 applications Administration: a. continue development of Emergency Program y' MICROFILMED BY i JORM MICR#LAB i CEDAR RAPIDS • DES MOINES roar I 1 i i d. 312 applications - 4 eing p NOVEMBER ACTIVITIES - Johnson County Rehab 1. Meetings with County/City staff occur on a weekly basis. 2. Construction: 4 need surveys, 1 case under construction 3. Finance: 2 cases reviewed, first check request PROPOSED DECEMBER ACTIVITIES: Construction: a. complete 12 cases b. start 10 new contracts c. survey 4'cases d. continue assisting County Finance: a. no interviews b. continue file consolidation c. continue review of County cases d. process 312 applications Administration: a. continue development of Emergency Program y' MICROFILMED BY i JORM MICR#LAB i CEDAR RAPIDS • DES MOINES roar iLMED BY JORM m11CROLAB BUILDING INSPECTION NOVEMBER ACTIVITIES: G. 1. Began setting up programs for FY 79 in-service training sessions. 2. Completed remodeling program for office relocation of Department of Housing & Inspection Services. 3. Began preliminary plan reviews for the State University of Iowa Credit Union. 4. Made 1,278 routine inspections for compliance with regulatory building codes. 5. 62 permits were issued for a monthly total of $4,324,199.00. This brought the total for this year to 647 permits reflecting $22,977,372.88 in con- struction. The above figures are composed of 20 new single family dwellings, 4 duplexes, 1 apartment building and 10 other types of new construction. In addition, 27 alteration permits and 3 demolition permits were issued. GOALS FOR DECEMBER: Start series of in-service training sessions. 2. Begin reorganizing building permit filing system, including re -drafting all permit forms. 3. Begin semi-annual review of all codes for possible amendments. MICROFILNED BY JORM MICR+LA13 I. CEDAR RAPIDS - DES MOINES :Li4LO BY JORM 611CROLAB CEDAR RAP parks & recreation MEMO department to: Dennis Showalter, Director from: Billie Hauber, Superintendent of Cemetery -Forestry re: November Monthly Report dat e . December 1, 1978 1. Operational A. Interments 1. Regular weekday interments 5 @ $130 $ 650.00 2. Baby 1 @ $35 $ 35.00 3. Cremation 1 @ $25 $ 25.00 1 Lot sales 3 @ $175. $ 525.00 f TOTAL INCOME 1, F35.00 II. Maintenance A. Forestry (see Budgeted Items, 111-6) - O hours. B. 1 C. Cemetery grounds maintenance - 140.25 hours. D. i E. I :Li4LO BY JORM 611CROLAB CEDAR RAP parks & recreation MEMO department to: Dennis Showalter, Director from: Billie Hauber, Superintendent of Cemetery -Forestry re: November Monthly Report dat e . December 1, 1978 1. Operational A. Interments 1. Regular weekday interments 5 @ $130 $ 650.00 2. Baby 1 @ $35 $ 35.00 3. Cremation 1 @ $25 $ 25.00 B. Lot sales 3 @ $175. $ 525.00 TOTAL INCOME 1, F35.00 II. Maintenance A. Forestry (see Budgeted Items, 111-6) - O hours. B. Forestry (outside Cemetery) - 11.5 hours. C. Cemetery grounds maintenance - 140.25 hours. D. Cemetery shop and office maintenance'- 41.50 hours. E. Preventative maintenance (vehicles),, 50.75 hours. F. Lot locations and related records- 5 hours. G. Outside mowing and/or snow removal - 8 hours. H. 'Funeral time (regular) - 59.5 hours. TOTAL HOURS = 316.5 III. Budgeted Items and Special Projects A. Budgeted items j 1. Grave marking for Christners - 1'hour. 2. Mount snow removal equipment - 14.25 hours. 3. Haul and store snow removal chemicals - 2 hours. 4. Finish painting building - 52 hours. 5. Adapt trailer (#451) for hauling grave defroster - 8 hours.* J 6. Landscaping at Cemetery - 23 hours. 7. Chemical application for moles - 2.5 hours. B. Special Projects 1. Funeral overtime -'4 hours. 2. Record updating (Krista) - 42.25 hours. 3.. Prepare chemicals for disposal - 1.5 hours. 4. Install permanent vase at Deeded Body area - .5 hours. TOTAL HOURS = 150 ± 141CROFIL14ED BY 1 JORM MIGR+LAB CEDAR RAPIDS - DES MOINES 2336 il: AOiiLNLD BY JORM MICROLAB • CEDAK N �:- IdICROFILMED BY JORM MICF14LAB CEDAR RAPIDS • DES MOINES V Cemetery -Forestry Division November Monthly Report Page 2 IV. Contracts A. Kennedy memorial oak replacement in Cemetery - Pleasant Valley - no -� charge. B. Trimming contract - Noel's - completed, inspected, and payment recommended. C. Landscaping at Cemetery - materials - Pleasant Valley, $389.40; Brenneman's, $65; delivered and planted. V. Special Projects -Superintendent A. Genealogy requests - 2 hours. es B. Interviews for Maintenance Worker I position. _. C. Solved complaints: turf, 17; trees, 28. fD. Efficiency report (crew's time only): 1. Regular duties - 316.5 hours. 2. Special duties - 150 hours. .� 3. Rest periods - 30 hours. TOTAL HOURS = 496.5' 4% of crew's actual working time, spent outside the Cemetery. def ,r 1 �:- IdICROFILMED BY JORM MICF14LAB CEDAR RAPIDS • DES MOINES V I�. wtUi .LI�u B'f JORM MICROLAB • CEDAR RAPIDS AND DES MFINES, parks & recreationMEMO department to; from: Bob Lee, Superintend it off / ,j Dennis Showalter, Director Recreation J/Gff�/ re. November Monthly Report date: December 4, 1978 I. Administration A. Mary Bell was hired to begin work as a custodian on November 27 replacing Susan Norman who transferred to the Parking Division in October. laced in operation. B. The Center elevator was finally p 74. C. David Byrd talked to a University of Iowa recreation class about swimming pools. D. Special programs and hours were observed during the Thanksgiving holiday period. E. Marilyn Levin gave a radio review of the Iowa City Community Theatre over WSUI. II. Physical and Aquatics Activities A. Adult basketball and volleyball leagues began play the week of November 6 at the Center and at Southeast Junior High School. B. A raquetball class began on November 13. C. Children's swimming classes concluded for the season and will resume. in April. D. Swim Club began using the pool from 5:00 to 7:00 p.m. on weekdays. III. Special Populations A. A volunteers' program, "Friends", has been initiated in cooperation with the Johnson County Association for Retarded Citizens. The Program is designed to link volunteers with teens and adults for leisure time activities. B. Avery successful special event called "Sports and Any Thing Go" was he Center on November held in t 12. Sponsors in addition to our department were the Johnson County Association for Retarded Citizens, Systems Unlimited, the University of Iowa Recreation Education Department, University Hospital School, the Sunrise Optimist Club, McDonalds, and Beta Sigma Phi. IV. Cultural and Social Programs A. Horizons activities on Saturday afternoons included a visit to the University of Iowa Museum of Art and a film animation session. B. A disco dance.for Junior High aged youth was attended -by over 300 on November 22. C. Senior citizens attended the dress rehearsal of the Iowa City Community Theatre play; "Philadelphia Story". K�.,-��'• MICROFILMED By JCRM MICR#IAB CEDAR RAPIDS • DES MOINES iLMED BY JORM HICROLAB • CEDAR Recreation Division November Monthly Report Page 2 V Trips A. Holiday on Icer December 9. B. Museum of Science and Industry - November 24, two bus loads. C. The backpacking trip to the Yellow River State Forest scheduled for October 13-15 was cancelled due to lack of registration. 141CROFILMED BY JoRrA imir-R+LAB CEDAR RAPIDS - DES MOINES (7) L) Ui:LiLu BY JORM MICROLAB CEDAR RAPIDS AND UES � , parks & recreation department MEMO to: Dennis Showalter, Director re. November Monthly Report I. Work Projects (park areas) from: Bob Howell, Park Superintendent date . December 5, 1978 aw� A. Minor repairs to City Park swimming pool and building. B. Completed leaf cleanup - sweeping and mulching. C. Completed Villa Park drainage project. D. Stained new shelter at Wetherby Park. E. Installed several new play equipment items in Willow, Wetherby, and Pheasant Hill Parks. F. Built gazebo -type shelter in Pheasant Hill Park. G. Winterized and closed shelter restrooms. H. Hauled in trash cans, racks, and picnic tables for storage and repair. I. Installed snow fence in several park areas. J. Removed railroad ties and concrete slabs from College Street mini -park K. Prepared shelter 13 for ice skating season. L. Re -painted number signs on picnic shelters. M. Prepared equipment for snow removal. N. inow removal - November 27. • 0. Leveled stockpiled dirt.at Napoleon Park site. II. Work Projects (other areas) A. Downtown cleanup - 14 hours. B. U Smash Em building - repaired windows, replaed pipe on boiler - 10 hours C. Civic Center shelving - 2 hours. D. Recreation Center - 4 hours. E. Police Department wall partition - 8 hours. F. Children's Museum sign and boxes - 8'hours. III. Administration, Miscellaneous A. Transferred two mill stones from Herbert Hoover Museum to Terrell Mill Park - November 8. B. Parks and Recreation Commission meeting - November 8. C. Public Technology meeting - Council Chambers - November 17. D. Purchased new front mount broom for snow removal - November 15. IV.. Horticultural Activities - Dianne Lacina Finished preparing annual beds for winter. Dug up cannas in annual beds and prepared for storage. Re -staked landscape designs in Wetherby, Pheasant Hill, and Willow Creek Parks. Planted trees to complete designs in three above parks. Wrapped young trees in many parks. Began summer Hickory Hill Nature Guide. Snow removal. Y- 141CROFILMED BY 1 JORM MICR#LAB 1 CEDAR RAPIDS • DES MOINES I W LI'ILp BY JORF1 MICROLAB CEDAR City of Iowa City -- MEMORANDUM pAht December 8, 1978 TO: Neal Berlin, City Manager fAfti Robert P. Keating, Fire Chief REI November 1978 Monthly Report The following is a report of the activities of the Iowa City Fire Department for the month of November. The department responded to'a total of 73 emergency calls during the month. Fire losses for the past month totaled $2800.00, which is considered extremely low. One year ago this same month our fire losses amounted to $16,318.00. There is no doubt that our City and State Codes are working. We feel that our fire prevention and training programs have been paying dividends on fire safety. Fire Department members did a large amount of inspections this month. First was the completion of all business mercantile establishments. Near the end of the month personnel started inspecting State University of Iowa buildings. At present time we are operating ahead of our schedule. FUTURE ACTIVITY: All elementary, Jr. High aid High Schools will be inspected by Fire Department personnel in the month of December and will be completed shortly after January 1st. Our weekend tavern inspections accompanied by a police officer have been working nicely. This will be continued as long as necessary. MICROFILMED BY { DORM MICR+LAB I CEDAR RAPIDS - DES MOINES .2 3 3,6 i { i r t. I 1 ,i , I W LI'ILp BY JORF1 MICROLAB CEDAR City of Iowa City -- MEMORANDUM pAht December 8, 1978 TO: Neal Berlin, City Manager fAfti Robert P. Keating, Fire Chief REI November 1978 Monthly Report The following is a report of the activities of the Iowa City Fire Department for the month of November. The department responded to'a total of 73 emergency calls during the month. Fire losses for the past month totaled $2800.00, which is considered extremely low. One year ago this same month our fire losses amounted to $16,318.00. There is no doubt that our City and State Codes are working. We feel that our fire prevention and training programs have been paying dividends on fire safety. Fire Department members did a large amount of inspections this month. First was the completion of all business mercantile establishments. Near the end of the month personnel started inspecting State University of Iowa buildings. At present time we are operating ahead of our schedule. FUTURE ACTIVITY: All elementary, Jr. High aid High Schools will be inspected by Fire Department personnel in the month of December and will be completed shortly after January 1st. Our weekend tavern inspections accompanied by a police officer have been working nicely. This will be continued as long as necessary. MICROFILMED BY { DORM MICR+LAB I CEDAR RAPIDS - DES MOINES .2 3 3,6 ,Li'!LD 6Y JORM I.11CROLAB CEDAR 'In(ITIILV REPORT FIrE DEnAPPIFUT 0.17M OF NOVEMBER 1978 FIRE DEPARTMENT ACTIVITIES THIS 1•I011TI, THIS YEAR TO PATE LAST YEAR TO PATE FIRr ALAP,ILC 17 254 t ?'USL,IC-f1�Til ti ------T--- 6 45 Hairs, -'1T-<75 i fi- 5 Y i 38 --- TALS�AT!?"?� — Ip i - 199 130 63 115 rornL rnrRrr.�lcres 76 659 i i i 211 2097 i 1 , 24 I 264 TM!"lTC'�lr"rT- ,Li'!LD 6Y JORM I.11CROLAB CEDAR 'In(ITIILV REPORT FIrE DEnAPPIFUT 0.17M OF NOVEMBER 1978 FIRE DEPARTMENT ACTIVITIES THIS 1•I011TI, THIS YEAR TO PATE LAST YEAR TO PATE FIRr ALAP,ILC 17 254 264 ?'USL,IC-f1�Til ti ------T--- 45 Hairs, -'1T-<75 i fi- 5 -- — 31 38 --- TALS�AT!?"?� — - 4_3 11 - 199 130 63 115 rornL rnrRrr.�lcres 76 659 546 1.'LCPrr.TIO.'1S 211 2097 1867 24 197 264 TM!"lTC'�lr"rT- 6 85 3 rA�H'rItfUll Is 0 9 1 TTa-TT F.IFP-ffI F ,, rS 1 34 45 FIRVTTI mss-'--- 19 8 4 -- --10 —'8-e 65 arI�A�I_Tm ---- 3 o o 4 �i39 30 _. � [ LS ° 192 ° — 2171 1 2156 - 15 2 7 22 ie11T?r 26 213 82-1 lFTFr SC.(-T(SdLS 0 7 3 :STATPPTTO1n! 6 --- 83 77 rT rICnTva lnn. it rtr+r AIArIIc 1101If1f nu' LOSS THIS MONTH VALUATION LOSS THIS YEAR UISS LAST YEAR Yc � Ice4 IdICROFILMED DY DORM MICR¢LAS CEDAR RAPIDS • DES MOINES 911 11,77FE �1�.1n11nL— q.9147 On i ISE OF EnUIPbleJT THIS HONTH AT FIRES THIS YEAR THIS 41ONTH AT FIR, -S AT DRILLS THIS YEAR AT DRILLS T.-(IT7rIRS' 0 200 200 3060 —I T.—(Tri-I (( .S`� _ 0 - 0 300 3000 -i T.—Or-r;rjTr, T�F^I f -I✓�. T-7F7r'f(T4T1.1, T- 7fr LMI?' 0 250 590 f 0 570 250 4800---- _ 250 6510 125 - 1018 564 2165 14350 ---_ ! 6465 -_- --_4 4 7 3_ TM!"lTC'�lr"rT- - 9 --- 137 --- 20 - -- --_939 --_y 2-- 0 --- 20------- - (�UZrITi�J r r----2-- 9 }--90 19 8 4 -- --10 7 4 116 --' a1R7rs3�-- — or -35g ---T AR 36d---�-.� R(1C1:-362_ -r— o o 4 �i39 o — 2 13 +- ---- 2 --_� 163 RII., 3G1 _� 0 0 3-1 43__ i0r)7364- �acj6_-_ .�f.5 "It In .Itt 367 ------ RUCK_16'� 0 0 -- 10 _— 0 -- 0 51 -- 2 8 —--- 2 39 3 -- Ice4 IdICROFILMED DY DORM MICR¢LAS CEDAR RAPIDS • DES MOINES I i•1i6WJ !LAE0 BY JORM 1.11CROLAB TO: Robert P. Keating, Fire Chief SUBJECT: Monthly Report DATE: November 1978 CL UAI< The following is a report of the activities of the Fire Marshal's Office for the month of November 1978. TAVERN INSPECTIONS - 18 This month the Fire Department Officers started making night fire inspections at drinking establishments. Officers of the Police Department have accompanied our inspectors. Thus far the taverns have been in compliance with regard to overcrowding. Several minor violations that have been found are immediately taken care of. We will be continuing these night inspections as long as necessary. SCHOOL INSPECTIONS - 5 Our Fire Department officers have started a school inspection program for all schools in Iowa City. So far the results have been gratifying. The violations that were noted on last years inspections have been corrected by school personnel. INVESTIGATIONS - 5 One of the more serious fires was determined to be arson. This was at the U. of I. Hospital in the women's restroom area. Several precautions have been taken due to this incident. The fire cause was determined for all fires this month. i" HICROFILNED BY -� j6nm AA ICR�LAO - CEDAR RAPIDS - DES MOINES iLi.;LD BY JOW I-11CROLAB 'I'll • CLUAR �, FOLLOW UP INSPECTIONS - 13 Fire Department members completed the business a of Iowa inspections this month. As soon as thes were completed we in.madiately started on school All inspections that have been turned over to'ah have been reinspected and correction letters hai 141 �CROFIILMED BY 7 � JORM MICR+LAB CEDAR RAPIDS - DES MOINES I r. INSPECTIONS - 47 Beer Permits (Renewals) - 6 Beer Permit Re -inspection - 4 Day Care for State Certification 3 Fire Alarms Systems - 4 Drinking Establishments for Violations from Night Inspection 4 Smoke Detector Placement - 5 Fire Escapes (Existing) - 5 Plans for New Fire Escape 2 Final Inspection on Remodeled Business & Apartments - 5 Building Plan Review 3 Plans,for Hydrant Locations 4 Mercy Hospital Annual Inspection Residential Care Facility (State) ..... .. .... �, FOLLOW UP INSPECTIONS - 13 Fire Department members completed the business a of Iowa inspections this month. As soon as thes were completed we in.madiately started on school All inspections that have been turned over to'ah have been reinspected and correction letters hai 141 �CROFIILMED BY 7 � JORM MICR+LAB CEDAR RAPIDS - DES MOINES I i i(Ui iL;-VD BY JORM 14ICROLAB • CEDAR R SPECIAL MEETINGS AND CONFERENCES - 24 d New Downtown Parking Ramp - 3 Personnel Psycopathic Hospital - 2 Attended Bi-STate Monthly Meeting Rock Island - 1 Senior Building Official - 7 U. of I. Hospital Staff - 2 Verious Apartment Owners - 5 Various Tavern Owners - 4 !'1 Respectfully submitted, Lawrence H. Kinney Fire Marshal / t 4. r^ �- I i 141CROFILMED BY ..,� JORM MICR+LAB CEDAR RAPIDS • DES MOINES wF L.-1LO BY JORM MICROLAB TRAM tib REPORT CEDA{ DATE NOVEMBER 1978 SHIFT NI NLMBER OF Howl 405 NUSER OF DRILLS 84 SHIFT #2 NLMBER OF HOURS 194 NUKR OF DRILLS 46 SHIFT #3 WIBER OF HOURS 225 NUMBER OF DRILLS 62 TOTAL NUMBER OF HOURS: 824 TOTAL Nll'8ER OF DRIU: 192 EOUIRW AT DRILLS: 4" HOSE 200 TRUCK #351 4 TRUCK 1#367 9 3 " HOSE 300 TRUCK 1.354 16 TRUCK 3 X HOSE 250 CR M 2 IS" HOSE 250 TRUCK #362 13 FT. OF BOOSTER 125 TRUCK M363 3 FT, OF L%DDERS 564 TRUCK ai64 to TIMES PIMPS USED 20 TRUCK M,5 11 I NOZZLE LINES 20 TRUCK M366 3 OTHER MINOR EOuIFMENT: Maniken, slides, tapes, hazardous materails units, hose clamps, f hand tools, street maps and street tests, films, projector, screen, rescue harness, stokes basket, ropes, ladder nozzle, resuscitator, smoke ejector, air masks, all special tools and equipment used in fire suppression, fire prevention talk materials, floto pump; K-12 saws, portable generators. C The men and officers participated in a total of 192 drills with 824 hours of training involved. A lot of hours were spent under the direction of two student nurses, Jane Coon and Jean Eichenberger, they were instructing all Fire Department personnel on i how to take and interpret blood pressure reading. Beginning in early January the j Fire Department will offer free blood pressure screening at Central Fire Station on Wednesdays from 1:00 P.M. to 5:00 P.M. and Saturdays 9:00 to 12:00 A.M. Although I would like to take 1001 of the credit for this service I'm forced to admit it was basically Chief Keatings idea. This program has been in the works for some time and had had the help of American Heart Association, Red Cross, Visiting Nurse Association and of course the College of Nursing with a lot of extra help from Louise Kruse of that facility. Y '•r, td ICkOFILMCD BY JORM MICR+LAE `. CEDAR RAPIDS • DES MOINES ■ Fii u�0i iL;,;L0 BY DORM MICROLAB • CLUAH Firefighters Farmer, Flake, Capt. Nicola and Fire Training Officer j assisted Procter and Gambles Co. in their annual Fire Suppression Systems Test. I� All men are in the process of being recertified as Basic Rescuers in Cardio Pulmonary Resuscitation. The instructors are going to be certified later on in the month. i The Training officer went with the Fire Marshal on a couple of invegt gatjons. It was very interesting and informative. The amount of knowledge in fire behavior needed by him is astounding. Shift #1 and the Training officer flow tested hydrants at American College Testing area north Iowa City for their sprinkler system in their new addition. We are still working on the Hazardous Materials units. We should finish the entire section in early spring. Street tests were given again this month. It gives us the knowledge as to who knows streets and who doesn't. The ones who won't will do more studying. Knowledge of streets and high hazard areas is a very essential part -of. fire - fighting as we don't have time to look at a street map before we respond to an emergency. I'm pleased to say that the majority of the men have the city I` down pat. There was a lot of outside training done considering the possibility of inclement weather. Many thanks to the people and officers involved in j this. Respectfully,. I N , Thomas L. Hansen Training officer {! -� MICROFILMED BY •.; ' JORM MICR+LAB {� CEDAR RAPIDS • DES MOINES 0 �. ...,Ji ;L; -!LD by JORM HICROLA6 "-1 CEDAR THE MARK IV COMMUNITY CENTER ANNUAL REPORT NOVEMBER 15, 1978. The goals and objectives of the agency are these: 1) to help provide a wholesome and healthy environment for the residents of Mark IV through education, recreation and other services; 2) to foster a spirit of cooperation and community among the residents of Mark IV; and 3) to encourage participation by the residents in the activities and services offered by Iowa City and Johnson County. I will list the objectives under these goals and give some details about these have been met during the past year. 1) To promote and develop self-help groups for individuals wuu uvairy anulur neeu nucn support. Uuring Lnls past year, a Single Parente' Group functioned until the summer. Because the attendance remained low inspite of many efforts to increase it, and in spite of the fact that there are about 70 single parent families here at Mark IV, the group was changed into an adult Program and Discussion Group. This group meets weekly and is open ended, meaning that all adults are welcome to attend. So far this Fall, the programa have included speakers from helping agencies in Iowa City such as the Department of Social Sery ices, Crisis Center, etc. Also, there have been several movies shown and one evening of cards and games. The attendance at these meetings were: at first small, but each week increases the attendance. There are about 30 residents over the age of 60 living at Mark IV, and the Community Center organizes regular programs for them. Most of the time, this is in the form of pot -lucks every two weeks, but now a Telephone Tree has been formed so that there is more consistent notification of get-togethers, and plane are being made to go on field tripe, or eat out in restaurants in Iowa City. Efforts are also made to work with the Council On Aging to coordinate programming and assistance to the elderly who live here. 2) To coordinate the efforts of other agencies providing services to Mark IV. Agencies include Visiting Nurses' Association, which provides weekly a nurse who answers questions about health problems and does regular blood pressure checks for persons. The Department of Social Servies has spoken to the Mark IV staff and residents about their services and continue to work with us in some specific individual and family counseling situations. The Center has also had contact with HACAP, United Action for Youth, Hawkeye Legal Services,Crisis Center. A strong part of the work in this area involves the center staff being advocates for residents with these and other agencies, providing information and referral, and making the residents aware of other agencies through the bi-weekly newsletter. 3) To make home visits to all residents. of Mark IV. Outreach continues to be a strong component of the total program of the Community Center. There is a turnover rete in the apartment of between 35% and 45% a ,year. With the help of the management, the Center maintains a list of all newcomers, and attempts to visit within a week or two of their move here. A Handbook is given out to.acquaint the residents of the services of the Y MICROIILMED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES 2,337 BY JORP1 MICROLA6 CEDAR RAP Center, and continuous visiting is made so that if any problems and needs do arise, the staff person from the Community Center can be thought of as someone who can help out. 4) Direct counseling services to improve individual and family functioning. There have been a small number of single parents over the past year who have needed intensive counseling and the Center staff have worked with these families in areas concerning child abuse, suicide attempts, hospitalization, serious illness of children, and financial problems. The availability and closeness of the Community Center where the people live is a strong factor in providing consistent and emergency help. 5) To work toward the prevention of child neglect and abuse and to intervent when appropriate for assistance and referral. At times, cases of suspected abuse or neglect will be brought to our attention by the management or other residents. The Department of Social Services has called us when they get a complaint to see if we know of the family situation before they take further action. We work together to ascertain whether there is indeed abuse or neglect. Sometimes it means offering our Childcnre list or working with parents to find suitable childcare arrangements. Because of the many cultures and nationalities represented here, there are differing understandings about leaving young children in the care of only slightly older siblings, and this has to be worked out and interpreted to the parents. Emergency childcare is provided at the Center or by a staff person going into the home until other arrangements can be made. 6) To provide educational opportunities for Mark Iv reaadnnr-� classes. Tnese nave included over the past year a two session class in Cardiopulmonary Resusitation, cooking classes, a class in budgeting, craft classes for adults, and speakers for both adults and children. A'Meet the Candidated'Night was held community -wide at Christ The King Lutheran Church just before the Primaries in the Spring. 7) To provide opportunities for self eresaion and growth through recreation activities. About 25 of the Center's time is spent in recreational activities for both adults and children. There was again a successful Summer Recreation Program with the cooperation of the Iowa City Recreation Department with an average daily attendance of over 50. The Iowa City Recreation Department continues to bring the After School Educational Recreation Program to Mark IV. This Fall, there are 30 children enrolled in two classes. In addition, the Center staff provides after school activities every day in addition to having the Library open and having the Center available for Drop-in and quiet games and talk. Some of the programs are staffed by students and staff at the Center, and others are run by other groups or agencies. For instance, there is a Boya' Club each Tuesday sponsored by the Phi Gamma Delta Fraternity, nutrition classes by the Johnson County Extension Service, and in the past year there has neen a Film and Story Hour which has used students from the Liorary School of the University in addition to our own staff. MICROFILMED BY � .i JORM MICR+LAB i CEDAR RAPIDS • DES MOINES I i iL.'lw by DORM 1,I1CROLAI3 CEDAR 8) To give employment to neighborhood youth and on-the-job training through the training and supervision of MYEP and Summer CE'TA clients. At present, there is one Mayor's Youth employee who works 1 to l hours after school each day. During the past summer, there were 5 young people from the Summer CETA program who worked with the Summer Recreation Program. In addition, the majority of the staff persons at the Community Center are students from the School of Social Work doing Work Experience or Practicums. Most of the services at the Center are provided by these students, and a great deal of time is spent by the director providing training and supervision to them. Regular evaluation conferences are held with each student and weekly staff meetings emphasize continual learning and development of this Generalist social work experience. Staff meetings include regular speakers from outside agencies plus case reviews of the individual cases that the students have. A major concern of the Community Center continues to be funding. United Way has again approved the Center for funding with a tentative allocation for 1979 of between 19,000 and $11,000, depending upon the success of their fund drive. This has in the past been the only source of cash monies besides several small gifts and donations. In the past year, application was made to the City of Iowa City for $5,000 under Aid To Agencies to apply toward recreation programming, including director's salary, and money for equipment and supplies. This was granted beginning this past July 1 until June 30, 1979. Application will be made to have this continue after that date. Virginia Alexander, the current director, was hired in December, 1977 with funding through CETA,(Comp`.rehensive Employment and Training Act), to work full-time. Previously, the director's position had been a half- time one, but it was hoped that additional funding would be found during this last year to be able to continue this position full time. Unfortunately, this has not been the case, so that at present, there is a need to reassess the staff patterns and programming of the Center in the light of this. Several attempts are being made to secure additional funding: an application is being written for Title XX monies, letters are being sent to several private foundations who might consider giving a grant for parte of the Center's program. This.last year, the Board of Directors approved the joining of the National Federation of Settlement Houses and Neighborhood Centers with the hope that their consultation services would bring to light some other sources of funding. The director's goals for this next year include strenghthening the three committees of the Board to work more efficiently, and attempting to maintain the same level of services that have been provided this last year. It wan necessary during this last Spring when requesting funding from the City of Iowa City to expand our informational and public relation efforts in the larger community. Many persons were not aware that the Community Center provided more that recreational services here. This wan remldied in several ways. There has been a strong effort at providing written meterLmis to other agencies about the Center, and the bi-weekly n"w+ileLter goes to about 30 city and county agencies. In addition, slides of the programs and services have been taken and are used for informational purposes. It is the hope of the staff that these efforts can continue. i Ii1CROf ILMED BY JORM MIC R#LAB CEDAR RAPIDS • DES MOINES �Gi Jt1RM !IICROLFB CAicago "~me, Sunday, December 10; 1978 Cleveland. faces 1st default by city since Depression By Raymond Coffey Chloro Tle . Pint r " CLEVELAND --Somehow Mayor Den- nis Kucinich has to come up with 115.5 million by Friday or Cleveland will be- came the first American city to default on its debts since the Great Depression. While the brash and boyish looking mayor and his administration try to talk localbanks into giving them more time to pay up, there are two other fund -rail- Ing ventures going on In Cleveland that also highlight the troubles this city seems to have no end of lately. One group of civic boosters, including Arthur B. Modell, owner of the. Cleve. land Browns football team, is raising 14.3 million for an a dvedising•public re- lations campaign, dm]or in aim to New York's "I Love New York" promotion, to get the city over its inferiority cam• pies and Improve the Image that has turned the city Into something o[ a bad joke. OTHER GROUPS are trying to raise 1=00o in and two former al defame In for 111 preemds council members recently Indicted on chargee of taking bribes from carnival opera- tors. "ICs imnle, isn't ill;' a City Hall oft]• clal said of the timing of the fund•rals- .Ing operations and the city's own des, perste effort to avoid being hauled into Bankruptcy Court. Friday Is the due dale m $15.6 million In loans the city got from local banks. Kuetnich, 32, and his 24.y'earold city finance director, Joseph Tegreeoe, ward the banks to roll over the debt —gine them another year to pay. But the banks want to see some evl- dence, that the city Is putting Its Man- cial affairs in order—that it is capable of balancing its budget and paying Its bilis—before they decide. LAST WEEK' it was disclosed that a Weal German bank, Richard. Dens k Co.: Bankler, has discussed wIIWCleva land officials the possibillt of a bond Issue that would, In effect, lend the city &ia to $50 million for 1U years at an annual interest rale of 10 per cent. Those discussions, however, are akout pronblevelandncial ,a, according o e Kudnicih aide, and are very tentative and a long way from any conclusion, according to Ch. Hall sources. They also are unrelated to the fmms- diate problem of coming up with $15.5 million by Friday. ...... t.".. MEANWHH.E, THE whole Issue bat become clouded in political battling be- tween the mayor and -his political fast,' including the 33 -member, all-pyemomatic city council—led by George L. Forbes, who is one of those Indicted ndwn in ho is the most powerful' black pOIRIC town. Kucinich wants to sell off $42 million worth of city -owned. IWO Is a means of Its balancing the city can gwa k w y wthe ork out Of Its Menial mess. Forbes and the council nciehaven tuenaeld o go along. a Forbes, ' we could keep selling oily aa-' sets tilt we've gat nolhingleft but City Hell." so last week the frustrated Kudnieh declared that he would lay off 250 pro' Heitman and 150 firemen nest Year — though both forces are already under• manned—in order to save 16 million. KUCINICH FOES figured he was bluffing, "trying to threaten the coun• cil" In order )o get the land sale ap- proved, pproved, as Forbes put It. Borne of the mayor's critics want him to sell the decrepit cityowmd MuWeWW Light Co, to Cleveland Elodde rA=4 noting Ca. iCEI1, which bass GRIMM to buy It far $756 million. M Light, which buys its m i b from CCFFII, distributes It to only per cent ofthe electricity customers In town, largely In the white ethak saws. when Rminich's political slreap ls. greatest, ittjt The, mayarr�g that ses wouldsell givhi AZI a company, monopoly and also require that fM sky drop a $300 million antitrust suit It W tiled against CEL THAT ISSUE is further complicated by the fact that Municipal Light failed ',IICROFIL1410 By DORM MICR+LAB CEDAR RAPIDS • DES 'MINES for yeas to pay W bills to CEI and 'got hit thin year with a 114 -million court judgment. The city has paid about $9 million so far and must come up with the last $5 million by Dec. 31, One other Ible way to pay the b II due Friday would be to borrow from the construction fund Of the oily operatod'water system. But there is trouble there, too. The city already hag borrowed about 617 million from the water funds. There hes already been a court. battle because of that, with suburbs that buy water from Cleveland complaining that the city was taking advantage of them. . THE. SUBURBS won A corm order, which the city is appealing, to drip Cleveland of control of the water sys- tem and "regionalize" it. This move to, give suburbs A share -in control of the, water sydero would be strengthened, city officials admit, if they were to dip. into the water lunde again to pay a city ddbt. Euctnich said hs IS hopeful that the problem can be solved by the end of the' week and that "we will get the coopera- tion we need" from the banks and city council. Others are leen hopeful, "i am not cheerful" about the prasprecis, said Teg• reeve. And Forbes, who lad last lam - mere recall 'effort to drive Kucinkh from office : & move Kucinich survived going to be' solved by FrOnly lba vat" — iday- "It In not ,.TW iB THC MOST Mellow stw we've been involved in in a long lime;' mid Theodars 'Jones, meculiw vice president of National City Bank, which has a 14 mWlen duke in the debt due Friday. The banks are now studying inform'- lion provided by Tegreene and will make their deeleion thin week an' whether to grant a rollover on the 1011115, JOnss mid. If the city should Co Into default, be sold, It would be "a very; very serious event ... a very: serous blade markt' on the city's reputaiton that would haunt it for years In the financial markets. Evers!mas, for example. Kucinkh and Tegreeat'have plans for a y56million bond lmue to consoiidite the city's • debts, They had hoped to matiut the bands -next year, HOWEVER, MPODY'BlnvatorsBen- from "A" to "Baa" lift(' June And to '!Its" just bat month. Standard and poor's, the other leadlnf bond rating service, has suspended C evell nd's rat- ing entirely because of major umn- Awerect quesllos l" about the city's Hanna clal c gltion. ' That makes further outside borrowing almost losasible. And "if there is a default on Friday;' Tagreene acknowl- edged, "there will be no bond Issue next year." 233$ 51.,,,Wi ILNLD BY JORM HICROLAB CEDAR Friday's deadline Is, however, Only the most dramatic halure Of Cleve- land's financial troubles, which go beck through years of juggling funds from one account to another in efforts to bal- ance the budget and avoid tax increas- es. Further, according to one informed official, the city's accountingsystem was such a "godawful shambles" that no one really knew the extentof the financial .crisis.. fast-Augustthe city estimated its deficit at $17 million. BUT ONLY •WEIEKB dater as outside accounting firm put the deficit at $52 million and wasunable.to determine where the additional money went. Perhaps the most obvious answer to the problem would be to raise taxes. Forbes and Tegreene, who disagree on virtually everything else, do agree, that Clevelan- ders probably pay lower fixes than any other major city in the country.' The.city'a"only major th'le a 1 per cent Income levy. The property tax Is pegged at a low $15 per $1,000 of value, tion for city purposes. . Forbes says he favors an income tax Increase. ICucWch is pledged not to raise taxes. ,VW three times In the last to years, despite the threat of bankrupt- cy, voters have defeated Income tax in - creams. K" �ATMICP.OfILMCD BY I JORM MICR+LA19 , i CEDAR RAPIDS • DES MOINES