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HomeMy WebLinkAbout1979-01-09 Info Packet' 1 City o4 lower C'y MEMORANDUM DATE: December 22, 1978 TO: City Council FROM: City Manager RE: Material in Friday's Packet Memorandum from the City Manager regarding Council review of departmental 61 budgets. Copy of memo from City Manager to chairpersons of boards and commissions (o 2 regarding the open meeting law. Copy of City Manager's reply to letter from Sandra Eskin regarding maintenance 6 3 of City pond. Copies of letters to the City Manager from IDOT regarding minutes of DOT (o y Commission's meetings and regarding Freeway 518. Memoranda from Public Works: a. Court -Muscatine Culvert G 5 b. Storm Water Detention Projects �G c. Iowa and Gilbert Study b 7 Leisure Needs Survey prepared by Tabor J. Ray, Recreation Intern. 6'X Public Works monthly report for November 1978. G 9 Calendar for January 1979. 61A Articles: a. FCC Intends to Ease Curbs on Cable TV Despite Broadcast Executives' ?O Warnings b. Pontiac, Mich., Plans for Redevelopment are Threatened by Suit to -7 / Bar Bond Issue Memorandum from Human Services Planner; JCRPC, regarding CDBG Human Service 7 2 Funding Requests, FY 80. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES City of Iowa CK, MEMORANDUM DATE: December 22, 1978 TO: City Council/Department Heads/Chairpersons, Boards and Commissions FROM: City Manager/ RE: Council Review of Departmental Budgets The Council is scheduled to receive the fiscal year 1980 budget on January 4, 1979. The following timetable will be used for Council review of departmental budgets for the month of January: January 10, 1979 (Wednesday) - Council Budget Review City.Clerk 7:00 P.M. Human Relations 7:30 P.M. City Manager 8:00 P.M. City Attorney 8:30 P.M. Finance 9:00 P.M. January 15, 1979 (Monday) - Council Budget Review Airport 2:00 P.M. Police 3:00 P.M. Fire 4:00 P.M. January 18, 1979 (THURSDAY) - Council Budget Review NOTE CHANGE IN DAY Public Works . 7:00 P.M. January 22, 1979 (Monday) - Council Budget Review Parks and Recreation 2:00 P.M. Library 3:00 P.M. Planning and Program Development 4:00 P.M. January 24, 1979 (Wednesday) - Council Budget Review Aid to Agencies Regional Planning and Human Services Planning 7:00 P.M. All other agencies 8:00 P.M. January 29, 1979 (Monday) - Council Budget Review Housing and Inspec- tion Services 2:00 P.M. C.I.P. 2:45 P.M. January 31, 1979 (Wednesday) - Council Budget Review Complete C.I.P. if necessary and "leftovers" 7:00 P.M. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 2 Date: December 20, 1978 cop To: Chairperson, All Boards and Commissions From: City Manager Re: Open Meeting Law Effective January 1, 1979, House File 2074 becomes effective. Attached to this memorandum is a detailed discussion of the changes. These changes affect your board or commission. In the past Boards and Commissions have held certain closed sessions which will no longer be permitted. Be sure to review Section VI of the Greenleaf memorandum, attached. In addition, detailed minutes must be kept of all closed meetings and the meetings must be tape-recorded. It is important that you note that the law provides rather stiff penalties. If you have any questions concerning the implementation of the law for your board or commission, please contact the City Attorney's staff. If there is any question in your mind as to action to be taken, ask first! bdw cc: John Hayek City Council Department Heads MICROFILMED BY DORM MICROLAB CEDAR RAPIDS•DES MOINES 6z December 21, 1978 v�U Mrs. Sandra Eskin 1047 Woodlawn Iowa City, Iowa 52240 Dear Mrs. Eskin: This letter is in response to your letter to the City Council dated December 13. Ice skating is a major winter recreational activity in Iowa City and the Park Division spends many hours each winter on ice maintenance and supervision. My investigation of the records shows that we had 70 days of skating two years ago and 50 days of skating last year. The Park Division was in charge of supervision during both of these years. During the skating season the snow is removed from the ice, it is swept approximately four times per week, and it is re -surfaced approximately two times per week. The reason that the ponds were not open for skating during some of last year's winter break was because of the weather, not because of a lack of desire by the Park Division to keep them open. There was a heavy accumu- lation of snow over a very thin layer of ice which made snow removal impossible for a period of time and difficult thereafter. The warming house will be open during published hours unless the weather is warm, making the ice too soft, or just after a snow fall. You can call the Recreation Center to see if the warming house is open. Thank you for your interest in this activity. Sincerely yours, Neal G. Berlin City Manager cc: •City Council jm4/30 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 63 i I OF iBgq•AA: I rOWA Rr: -r1• r•. • " 1378 I. �eoai�ryuiyr,/ � r�/ur�ir,�odaf �,or� PLANNING AND RESEARCH DIVISION 800 LINCOLN WAY AMES. IOWA 50010 515.296.1661 December 21, 1978 REF. NO. 518 Washington -Johnson Mr. Neil G. Berlin City Manager City of Iowa City Civic Center 410 Washington St. Iowa City,.IA 52240 Dear Mr. Berlin: As a follow-up to your November 29, 1978, letter written to Mr. Kassel, and his subsequent response, I note that you had requested copies of the recent DOT Commission meeting minutes at which the question of 518 was discussed and members of the city council were present. In that regard you will find enclosed copies of the Commission's minutes for October 3, 1978; October 17, 1978; and November 2, 1978. Sincerely, gra Robert "L. Amphrey Project Planning Engineer RLH/pas Enclosure cc: Raymond L. Kassel Director, Iowa DOT Ian MacGillivray Director -Planning & Research Iowa DOT D. E. McLean Director of Highways Iowa DOT Robert Henely District 6 Engineer Iowa DOT JULES M. BUSKER BARBARADUNN DONALD K. GARDNER Blow CRF No Alolne, Cow R,DIG, 51 COMMISSIONERS WILLIAM F. MCORATH M01;038 ROBERT R. BIOLER ALLAN THOMS BRUCE H. VAN GRUFF AN F Naw N,mDlon DUEuOue RSG 611 i / MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES F'... IL•1110 l !B• IItFARrM ENT OF TRANSPORTATION AGENDA 17 i /COMMISSION ORDER/STAT . ACTION Divisionn/Buleawouice „ Planning 6 Research Division ____ __.ueml0rderNo. PR_%9,192 Submlllod by C. I. MacGillivray plural, Nu. 296-1660 ....Meeting Dale_10/3/78____ TITLE: Delegation - Iowa City City Council - Arterlal.Highway 518_.__Iowa City By�ase_ Johnson County DISCUSSION I BACKGROUND: The Iowa Department of Transportation has been planning a southwest Iowa City Bypass since the early 1960's. Numerous public meetings and hearings have been held for the bypass. The Department was enjoined from any further development on the project in 1972 pending completion of a Final Environmental Impact Statement for Arterial Highway 518 from Iowa 92 to I-80. This statement was completed in late 1977, and the injunc- tion was lifted in March, 1978. In early 1978, staff members from the Planning and Research Division met with Iowa City staff to discuss the project. Iowa City was in the process of developing and adopting a comprehensive plan for the City. That plan included a two-lane "relocated U.S. 218" j without access at Melrose Avenue on an alignment west of the alignment shown in the improved Final EIS. In July, 1978, prior to receipt of the approved comprehensive plan, Department staff notified Iowa City that the Department was proceeding on development of the project as shown in the Final EIS. The City Council requested a meeting with the Department staff. Consequently, on September 14, 1978, a public information meeting was held in Iowa City with approximately 170 people attending. Public reaction was mixed, however most people speaking favored a relocation of some type. Of those expressing an opinion on the Melrose interchange, j most favored eliminating it. Sufficiency ratings on U.S. 218 in Iowa City reach a low of 18. Sufficiency ratings south of Iowa City reach a low of 8. The current five-year transportation improvement program shows the following: From 6.2 miles north of Washington County line to I-80 (page H-56) Length: 6.5 miles Status: AMBER 1979 ROW $ 537,000 1980 ROW 538,000 beyond 1983 Construction $12,922,000 ' Other sections of Arterial Highway 518 in Johnson and Washington Counties are scheduled for letting on November 7, 1978. PROPOSAL/ACTION RECOMMENDED For information only COMMISSION ACTION I STAFF ACTION: Moved by Seconded by i J • Dninm Fnunce I nqa, swe of wu , 77 D'er'v Ia s of e.bnn... 11 W nquneal /' MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES Volo Aye Nay Pass Busker Dunn Gardner McGrath Rlglor Thoms Van Gruff PR -79-192 Ian MacGittivAay, D.iheatoa, PZannZng 9 Research Division, tev.iewed .the Zoeation6 o5 .the approved Mtetiat 518 alignment and .Ute Iowa City aeign- ment ptoposa.e a6 wetf as a tilting o6 .Ute sequence 06 event6 tegatding pennni.ng bot Arrtehiaf 518. He intAoduced Maty Newhauset, Counc Ewoman, sehv.i.ng as .Ute 6pokeswoman bot .the Iowa City City Councdt delegation. She .intAodueed the members o6 .the delegation: Dennis Ma6t, D•iAeatm o6 Planning and Phognam Development; Dick Ptasti.no, D.iteetot o6 PubUc Works; and CaAOZ dePAosse, CounciPwoman.. W. Newhauseh di.6.tA,ibuted cnp.ie6 o6 the Iowa City City Councit's icecent tetteA to .the DOT .that expALvzed thea& conceAns. She stated .that she had been asked to speak to the Commission on behat6 o6 the Iowa City city Council and .that they had .duo coneetns with tegoAd to Wvriae 518: 1) .the majond ty o6 the Couneit had 6avoted a .duo -•lane tatheA than a SouA- Zane 6aciZity; and 2) the whole question o6 6uAthet decay since the bypass is badly needed aAound Iowa City. She stated that she was a membeA o6 .the group who developed the compte- hen6.ive plan bot the City and that she had been neutAae wUh regard to AAtetiae 518, but as she studied Iowa City's devetopment bort the next 20 yeau, she had become more and mote conceAned. At the SeptembeA 14, 1978, Public In6onmation Meeting held in Iowa city, she Sound the DOT sta66 to be ! vehy Aeasonabte and vehy open .in an6weAa:ng questions. Site thanked them bot theiA cooperation on this ptojeet and added that we ate agree that ave badly need a bypass around Iowa city. She pointed out that the City mtdeutands the DOT's coneeAn6 tegaAdi.ng liability and that the Council now geneAaCey %ecogn.ize6 why a 6ouA-Zane toad is pte6eAabZe. �! She stated that they must now decide on .dvo "zues: 1) the westeAn aci.gn- meet, and 21 the .inteAehange at MelAo6e. AccoAdi.ng to the comlxaehens.ivc plan, they have thi.ed to develop the downtown cote and to make .it the commeAc.iat eenteA. They do not want to see development take place in the j j westeAn paA.t o6 Iowa City, which would be paAtieu&Aty Mute .i6 thche weAe an .i.nteAchange. They axe concehned that these uZU be unSavotabZe impacts on .the pian they have devetoped %6 theAe .as an dnteAchange. It at6o makes it veAy hard Sot them to argue that this area wound be a zuitabte ptaee Sot a tes•identiat area. She Aeptied, .in response to Cha.iAman Rigtet, that this area is ptesentty zoned SoA %ez.identZal. CommizsioneA. BuskeA asked .t6 .they would stilt object to the dnteAehange .i6 the Zoeation would be mote westvty. 146. Newhau6eA stated that they wound object since thea would be mote chance that people would want to be annexed to Cohatvitte to get the type o6 zoning they wanted. Cmmniss.ioneA McGAath asked .i6 UnivvtA ty Heights .is sepaAate Sum Iowa City. A16. NewhauseA stated that Un.iveA6ity Heights .is an en.tiAety separate community and that they SeOA that .i6 the .interchange goes .in they wire have to widen Melitose Avenue, which they say they w.i.te never do. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MolnEs PR -79-192 Page 2 In Aedponse to ComiDisAioneA Dunn, 96. NewhauseA said that Univwity Heights .takes coAe o6 theiA. own Aoad6 although Iowa City used to pnov.ide ace o6 their zenvtces. They had a disagreement as to cost so .they now provide aU. thei& own services. She said that Iowa City completely swLAounds Uni.vetsity Heights. Ala. Newhau6en stated .that the whole question o6 .the development o6 the down- town aAea had been very impoAtant to #lee development o6 the eompAeheui.ve plan. TheiA tAansit ti.deAship is veAy high and it is also veAy .impoAtant to the people o6 Iowa City. They aAe not tAy%ng .to develop a spAawt develop- ment. CommissloneA MCGAath t id that he had noticea that .the ap=se is a.PAeady beginning to the south o6 Iowa City and that he commends them 6oA what they ane trying to do downtown. He asked .i6 the city AeaUy thought they could stop this outeA g2owth. 96. NewhauseA anaweAed Heat they want to tAy to euAta.ie any 6untheA ApAawt and that they have drawn up a new zolvi.ng oAdinance. They will now be using density zoning and wile have a zepaAate category bon indm6thy and manu6actiuu.ng. Comn.i66.ionPA McGAath inquired as to the tAa66ie 6onecast6 in the a66ected an.ea. M. Ptastino stated that eomputeA tAa66ic studies can Aeveae about anytlli.ng you want them to, and that peAhap6 it .cd time to leave the subject 06 how many caad it wZU add and the subject o6 what will .the inteAchange. i do oA not do to the 6Aeeway system. He added that it depends on what the word ".local" means and that they would like to punsuade the DOT that "tocat" peAt4in6 to the City o6 Iowa City. Comai6sioneA Dunn asked what the atteAnati.ve would be in coming .into Iowa City 6nom the west, paAticu&)tty to get to Univeuity llospUae. A16. NCtehameA answea.ed that Highuvay 6 could be used. She said that the hospital is in the middle o6 a pededtni.an campus and that, to a eektain extent, .the Uri.vwi ty has to take the Aesponsi.b.iUty 6oA peopee getting .into .theiA own hospital. It is veAy di64ieutt to get oAound .in the UniveA6ity complex and the inteAchange wile not so.eve that pAobeem. At. MaeGiZ vAay stated that the tAa66ic counts in this aAea ate oveA 10,000 vehi.cees pen day and that the inteAchange location has .little e.66ect on cument and anticipated tU66.ic in this atea. He added that it is his undeA- standing that some changes have been made in the access to the hospital 6hom Afe?Aose Avenue as an a.11emiati.ve to Highway 6 access. ChaiAman Pigten asked i6 AfeeAose would Aemain a two -Zane 6acility. AIA. Kase el Aeptied that it would unless these .is a change .in attitade 6nom Uni.veasit Heights. Ms. Newhau6eA stated that it is a Uttee hated 6oA heA to speak AegaAding the Univeu ty'z pian since the UniveUi ty teles the City veAy Little. She said the University must also deteAmine wheAe the whole 6pont6 complex is going to be located and that the Univeu i.ty is on Aecond as not wanting a bAidge on AfePAose acAoss the Ai.veA, which the City doesn't want eitheA. Cha.uunan RigteA asked .i6 ata66 beets veAy atAongZy on this inteAchange at c McPA.ose. Ut. MacGitP,ivAay Aept-ied that the inteAchange provides us with I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIIIES PL PR -79-192 Page 3 zemme advantages: 1) Un.iveuity Hospitae access, and 2) divenb.ion o6 t&a66ic 6ILom Highways 1 and 6 to p&ov.ide mou access to &esidentW. areae. W. Newhau6e& stated .they ahoutd aeach some .type o6 agreement boa .the 6utake which would be mutually agaeeabte between .the City and .the State, such as the _ buying o6 Aight o6 way naw and not bu.itding untit tate&. She atso said the dZ66eAence in .the cost because o6 .the deeay would also have to be mutuaety agaeeabte. Commiss.ionen Buzken asked .i6 .the Counc.i.0 wou.ed ag&ee with .that .type o6 womngernent and As. Newhause& &eptied that they wood. Commiss.ionea MCG&ath said h; &eatized .the bypass Liu,d be b1u.Ct around Iowa �. City but .it woued be o6 no bene6.it to peopte o6 southwest Iowa. He said he coutd not justf6y spending money on this p&ojeet.i6 .it would not ptov.ide access to people tkaveting 6from southwestean Iowa into Iowa City. Its. Newhau6e& stated that MoAman Ttek Road has just been eompeeted as o6 .too weeks ago and .it wood be o6 bene6it to those tha.veP.i.ng 6from that dihecti.on. his. Newhau6eh stated that theiA p&oposed sewer plant Witt be a $40 minion .investment, so .it .is .impoatant to know what they Eu.ite need .in the next 20 years. The area wile be severed on the west and they can rAojeet putty much what the toad wiP.E be. They a&e t&ying to have the most e66dci.ent zewea �! system they can, which wife be gaay.ity aathea than ti6t stations, and they want to develop within the watersheds. Chairman Rigee& asked .i6 thein Councie was unanimous on the we6te&ty croute ` whish .is the Iowa City a2i.gnment paoposat. 96. Newhau6en. aepti.ed that they aU 6avoaed thus croute and the p&obtem appeau to be %egaading delays. Mt. Kasaet &eptied to Chairman Rigten's question about the. cost o6 the. decay ` that a change .in Location would &ezutt .in a decay o6 about two yearn and they would have to modi6y .the Enviunmentae Impact Statement. d14. Kassee said that he dial not 6eee the cost was .important to flus discussion since .it would not be that ta&ge. M&. MacG.iUi.vnay stated that a point to con6.iden .is .that the ceoset se&vice .is to the wcban area, the moae success6ut we Wife be .in dive&ting t&a66.i.e 6&om Highway 218. Commiss.ionea Thoma stated that he did not understand �. what uku meant by diveas.ion. Mt. Kassee said tlurt two 6actors enter .into : this: 11 distance, and 2) time. Commiss.ioneh Thoma said that .it seems there could be an .interchange at Morman Taek. Mt. Kassee said sta66 WLU took at that since .it .is a valid point. He said these wits be some aeconmendations on this at the next Commission meeting. W. Newhausen said that she ad tack to the Mayo& o6 Un.iveuity Heights and asked him .i6 he would zuppo&t some type o6 ag&eement.i6 the alignment tow moved westuey, night o6 way pu&elwsed and .the .inteAchange decayed. The Mayan said that he wowed auppont this, but Ant he coutd not speak on behae6 o6 the eouncie. lK MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110111ES � I I fi 4 1 ,1 tt I L j I t f- i ! r. PR -79-192 Page 4 W. deAtosse stated that the eouncie 6eee6 so s.thong.ey about xll,is i4sue .that .they have agaeed among themseeve.6 .to heep .Ute Iowa DOT s.ta66 .in doing what .is best 6oh Iowa City. The po.int6 .in .the tette><that was di.6.tAibuted by W. Newhausen. contain what .they want .the DOT to eonstden. in 6uturt.e deveeopment with aegaAd .to .the cuttwcae, 6oeiat and enviaonmentae .impaat6. Conani ss.ionen GacdneA stated .that there ate dame phope tty ownehs who ate not in 6avo,% 06 changing .the apphoved Amenia?. 518 alignment. W. deProsse said .that it .i.s a mattten. 06 .the CitytakEng .the initiative to educate .Ute pubtic. W. Newhausen said .that .the uppnov4 alignment goes .though the county sewage Lagoon and s.Cnee .they need aAnew Lagoon .they ate in 6avu2 06 .the project because .they would not have to pay bon .the new eagoon. ChzUman Rigteh .thanked .the deeegation 6on. thei& appearance and .in6owed .them .that a 4.tab6 %epwtt would be eon,6idened in .two weehz. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES NOIRES 1 I t ,1 6 34 34 - 3355 - co I 33 ` VILL IOWA r CITY R 10 11 11° l ' UNIVERSITY// F46 U/ ° HEIGHTS 15— 14 f i 3 j •• — . I � •.. I � r�i I 22 23� I 24••x' 226 ° 7 i I25 I 30� �";;9 °4^ 8 I 27 1' / 3 35 36 31 1 32 '� \34 II ' _- ---�-- --- -- 18 3 r� i" /I _ o LEGEND •••••••• AFTROM /ARTERIAL 518 /\LIGNMENT 'IOWA C'ITY'ALIGNMEMf PROPOSAL PROPOSED IN'IERCPIANGES I n PROPOSH) GRADI' SEPARATIONS MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIES SPORTATION AGENDA ITEM Is . O+MMISSIOINIORDER I STAFF, fION 'l Urvr:aon.1811':;md rtlenr Planning 6 Research IuanuOrder No. PR -79-225 5111„u,lln,ll,y Ian MacGillivray m.namtl., 6-1660 MnelmMnale .Octob.er.17,._l978 TI)LE: Arterial Highway 518 - Johnson County - Iowa City Bypass DISCUSSION I DACRGROIINU. On October 3, 1978, a delegation from the City Council of Iowa City appeared before the Transportation Commission and proposed that Arterial Highway 518 be relocated to a more westerly alignment around Iowa City and that the Melrose Avenue Interchange be eliminated. These changes would be in accordance with their recently adopted Comprehensive Plan. Their major arguments for the changes were that the alignment as planned would interfere with the growth which is projected for western Iowa City and that the Melrose Avenue j interchange would give impetus to incompatible commercial growth in that area. At the Commission's direction the staff has reviewed these concerns. Resulting from the ireview was the development of an adjusted alternate alignment as shown on the attached map. However, through our project review process, the concensus of staff was to retain the approved alignment. IAdditionally,, the staff has met with representatives from Iowa City to discuss the adjusted - alternate alignment and the Melrose Avenue interchange, as well as the factors considered in developing the most current Comprehensive Plan for Iowa City. Based on these discus- sions, the Iowa City staff were going to brief their council and furnish us with addi- tional input. 1'140POSAI I AC I Ii,tl HLCOMIAENUA I IIIN. That the Commission reconfirm development of the approved Arterial 518 alignment. i COMMISSIUNI41,110NIS1Alt AC110N Mnvod by Sur,,nvted by I I � MICROFILMED BY l JORM MICROLAB CEDAR RAPIDS -DES MOIRES Vote Aye Nay Pass Busker Dwin Garrlrmr lAccl dh .. .. ._ .._.... 111gial 11,(1115 . ..... Van (hull .. ..... ._ I PR -79-225 Ian MacG.iU_i.vaay, Director, PQanning 9 ReseaAch Divi ion, stated that .the is Iowa City City Council, which had appeoAed at .the DctobeA 3, 1978, Conm.i.6- e.ion meeting, had .indicated that .they would not be present bon this pre- sentation. He said .that, put .the Commi66.ion'6 request, 6.ta66 met with .the Iowa. City representatives regarding alignment proposat6. From that discussion, tal .it was .thought that a compromise might be reached through the development 06 an adjusted or alleAnate al-ignment. The toeati.on o6 the proposed alignments was reviewed. to I Also di.6eussed at that meeting was .the question o6 an .inteAchange at McZtose Avenue. It wt¢s the DOT ata66 opinion that the majority o6 .the t=66.ic prublems IL on McPAose would not be alleviated with oa without an .interchange. Also re- viewed were some o6 .the env.utonmental aspects and preliminaAy constAucti.on costs, as well as .the question o6 a .hwo yeah ort more delay with a Aoute relocation. He said that the.iA discussion was ended on .the assumption .that .the adjusted alternate alignment might be considered a comphomise. Howeve,%, ouA tate6t Ae6ponse 6rom Iowa City now .indicates that this would not be an acceptable alternative. So 6ta66 recommends rea66uvning .the existing approved aetgnment route and .the approved dntutchange at MekAose Avenue. Iowa City had also expressed .the de6.iAe that consideration be given to the deletion o6 the McAose Avenue intehchange and that .the City accept the re6pons.ibi,ity 6or any such .inteAchange .in .the suture. He stated that tJti6 project is a candidate Cor 6utwte program advancement with night -o6 -way scheduled Cor 1979-80 and con6tAuation schedueed bon 1984. Co mni6s.ioneA Bushea commented that at .the last meeting ColmnizzionCA Thems had brought up the .idea that Morman Trek be brought over. and asked i.6 there was any bene6it to that. Ma. MacG.iUivray Aeplied that .it appears that j i .it wooed not be a 6.ignt6.icant 6actoA to the tra.66.ie conditions on Meero6e P but that it was planned to reAoute Morman Trek and tie it to Iowa 1 just east o6 .the planned .interchange. ComnZ6s.ioneh Van Dru66 asked how old the plana are. Raymond Kassel, Dikector j explained .they aAe quite cement. The planning was initiated a numbut o6 years ago. HoweveA, the design pians have been completed recently and aAc', a result o6 enviAonnental studies, partly in re6pon6e to court injunctions. He said the alignment does relate to planning that began .in the. 6016 with discussion o6 an uAban bypass. Mr. MaeG.i.ZZivray reviewed the loca.tlon6 o6 the county home and high school, .in response to Chairman Rigter. Commliss.ioneA Dunn asked 6or an exptana tion o6 the watmhed situation. Mr. MacG.i.ZUvray said this concerned e.66ort6 .in developing a sewage coUection system .in the area. He pointed out on the map the relationship o6 this with vaniou6 route alternativu. Chairman R.igleE asked .i6 the University o6 Iowa has been .involved at all and added that at the last meeting Councilwoman Newhausettuns somewhat ckitical u6 the Uni.vets.ity. Mr. MacGi _Uvray stated that the Univvt6.i ty has indicated�. they have no position they wish to take at this time and that we have dealt to the past with the Preaident o6 the. Un.ivets.ity. Mr. Kassel said that the W MICROFILMED BY JORM MICROLAB CEDAP RAPIDS -DES MOINES 1 PR -79-225 Page 2 Un.ive"ity could use pant o6 thein road bunds to help with poss.ibte projects .in .the a%ea to aid theiA own t%a66ic and access pnoblems. ChaiAman RigteA asked .i6 thele was any way that Un.ivWity Heights coutd be 6oneed to 6oun Lane theik portion 06 the project. AVL. MacG.iZPivhay tepUed that it hema.ins thein pitmogati.ve and t{w.t the only way they coutd be b%ought to address this s.ituati.on would be i6 thein. citizens wanted to do it. Mn. Kassel added that 6utake changes .in 6unctionaZ cZas4.i6.icat.ion %equiAements may make .it poss.ib2e boa the county to sotve the p%obZem. In response to Cha.inman Rigteh, M%. MaeGiZUv%ay expta.ined that Iowa City .indicated onty that they %ejected our proposed alignment but that he coutd not speak on behaZ6 06 them %eganding thein reasoning 6o% it as none were paov.ided. Cha.i/uran Rigten asked .i6 sta66 would have recommended the adjusted alternate atignment .i6 Iowa City had been .in 6avo% a6 .it. A%. MaeGdllivnay neptied that this pnoposaZ was 6on study but was not earxied that bah since Iowa City has %ejected .it. j Commiss.ionen Thomvs said that he would Me an oppo%tunLty to discuss Iowa City's %easons 6on objection be6oae we make any %ecommendat%ons. M%. KasseZ said that we have neeeived a tetteh 64om Iowa City saying that the onty route they bound acceptabte was the alignment they 6avoned. Commuss.ioneh Thoms commented that the dntegn,ity o6 a tocat compachenb.ive plan .is very di66.ieuet to maintain and that he 6eeZ6 that Iowa City has a vent' good argument. He added that he would tike an oppo.atunity to 6ottow-up with them as to thein speciSic reasons %eganding the nejec- tion o6 our. p%oposat. Chairman R.igZen asked how cniticat it woutd be .i6 this project tecommenda- tion were postponed two weeks. He said he woutd Ztke an oppontun.ity to taZk with D%. Boyd, Pnes.ident o6 the University o6 Iowa, neganding how the University stands on this .issue. He said that he doesn't undehatand how Univens.i,ty Heights can just sit back and expect Iowa City to 6.ight thein battees. He aezo asked .i6 the nejeetion was Oom the Iowa City City Councit o% onty thein stA66. M%. MacGittiv%ay expZained that it was appa%entty a unanimous consent by the council, that the City Manageh said it was the council's position, not just city stA66- Mn. Kassel said that eventuaeZy a decision wilt have to be made. He added that the eouxta have just been sati46.ied as to the appnovat o6 ata66's proposed aeignment. Commiss.ionen Moms aeite/Lated his heeling that we should be. nesponslbte to communities that have compnehens.ive pZans. ft Kassel said that thehe have been seven years o6 shi.6ting city managers and cowicils .in Iowa City. Commiss.ioneh McGrath MOVED that the Commission Chairman contact the UnLvwity o6 .Iowa to 6.ind out their position on .this m ttEA. Commiss.ioneA Thom added that Commi.ss.ione% Van Nu64's suggestion that .the Iowa City City Council be contacted also shoutd be inatuded with the motion. Mn. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES 1� PR -79-225 Page 3 Kae6ef stated that the noamat pnoeeduae .ia to wonh thAough ata66 when making contacts to ondeA to avoid neeetv.i.ng con62ieting opinions. Conmi66toneA McGrath amended his motion to have the DOT Daecton. contact Dn.. Boyd at the UniveA,a.i ty and aeso the Mayon. o6 Iowa City and %epont to the Commistdon, Comn.ieetoneA Thoma eeconded the amended motion. AU voted .in 6avoa. �I d I � f4 i f i i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 14011JES r DEPARTMENT OF SPORTATION vertu lonloAGENDA ITr d / COMMISSIONNORDER 1 STAT . ACTION % nre ! DIvisleNeureaurouloe Director rtemiorderNo. A-79-264 submlltedby R. L. Kassel Phone Ne. 296-1111 Meeting Date November 2, 1978 TITLE: Arterial Highway 518 - ,7ohnson CAunty - Iowa City Bypass DISCUSSION I BACKGROUND: A report will be given on the meetings held between the Director of the Iowa Department of Transportation, the University of Iowa and the City of Iowa City. i i { PROPOSAL I ACTION RECOMMENDATION: That the Commission reconfirm development of the approved Arterial 518 alignment. COMMISSION ACTION ISTAFF ACTION: Moved by . A _._—_Drriunn pnrnm �� Fluence lepii —•'.Suis Oliecloi p1l m.nlr.al al lbl.nnieel In rpnanwtll MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Vole Aye Nay Pass Busker Dunn Gardner McGrath _ Rlgler _ Thorns Van Druff I i 1 I� i I PROPOSAL I ACTION RECOMMENDATION: That the Commission reconfirm development of the approved Arterial 518 alignment. COMMISSION ACTION ISTAFF ACTION: Moved by . A _._—_Drriunn pnrnm �� Fluence lepii —•'.Suis Oliecloi p1l m.nlr.al al lbl.nnieel In rpnanwtll MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Vole Aye Nay Pass Busker Dunn Gardner McGrath _ Rlgler _ Thorns Van Druff A-79-264 Raymond Kassel, DiAeetoa, Repotted to .the Commission that he had met with .the Iowa City City Council.. east week and discussed attehnatives boa the tocation o6 518 and %evieved with .the Councit the sequence o6 events that have .taken place du Aing the yeau 1963 and 1978. Mn. Kassel told the. Commission that he had indicated at the meeting that i6 theAe was an aAea bon compnomi6e, it woutd be to move the alignment to the west and to eonsideA. grading the MetAo6e initeachange at this time onty and hotding up on the opening o6 .the inteAchange. M. Kasset said the grading o6 the inteAchange is necessity at .this time. He said a6teA the meeting the Councit told him they woutd get back to him be6oAe today's Commission meeting but that he has not tathed to them since. He dial then int/Loduce Many NeuhauseA, Councit woman boa Iowa City who attended the meeting today to speak on behat6 o6 the Iowa City City Councit. 96. Neuhawsa expressed the Councit's appreciation to Mn. Kasset boa attending the meeting with them and AepoAted that the Councit had discussed the DOT's proposals. She said they Stitt beet theAe ane ceAtain questions unanhweAed. FiAst, she said the. Councit woutd .tike to see a map o6 the exact proposed ati.gn- ment because it .is hand boa them to tett exaetey wheAe it woutd Aun and second, she said the Councit was Stitt veAy neAvous about the MetAose InteAchange and that they woutd Zine to draw up a w2itten agreement with the DOT which would postpone the constAuction o6 the .inteAchange or state that the City would paAticipate in the 6inancing o6 the constAuction at a tateA date. Mn. Kasset said theAe must be some mi6undeh6tanding because the discussion dwung his meeting with them on Thmsday was "when wiZC the inteAehange be opened" and not "woued the intachange be buitt". At. Kasset said he even used teems tike 2 of 5 years bot tine opening o6 the inteAchange. his. NeuhauseA said she did not remembeA that paAt 06 the discussion and that i6 the Councit had Aeatized the DOT was going to de6initety go ahead and grade at this time, it woutd not have been acceptable to them. ChaiAman RigZeA asked MA. Ka6set i6 he 6eCt strongty that the intehchange should be graded at this time and bk. Kas6e.t replied yes, he 6ett veAy de6initety that it 6houZd be - he said detay.ing the grading would only incAease the cost at a tateA date and that sometime .in the 6utute we can Zook at the tra66ic development and then deteAmine whetheA the intet- ehange should be open. ChaiAman RigteA asked about the Nn.i.vemity o6 Iowa's position and MA. Kas6e2 exptained that he has atAeady had one meeting with them and that he has anothea meeting set up boa newt week with PAesident Boyd, but that so 6aA theiA 6eeting has been that they ane only conceAned about .the campus aAea and ane taking no stand at att at this time. Mr. Kasset said he .is stilt waiting to heat 6Aom the Councit as to whetlLeA they would suppowt the compromise he discussed with them at their previous meeting. Ms. NeuhauseA said they woutd be witting to cons.ideA. an allg mnent that woutd be ea6tWy o6 what the Councit oxiginatty had in mind and that i6 it cane to the edge o6 the watershed it woutd be aeasonabte - but she said she eoutd not say "yes" they would 4uppo4t this patti.cuteA alignment because they do not know exactey what the alignment .is. MA. Kassel said his Aecommendati.on is to have the sta66 took at moving the atignment west as 6aA as is 6easib.te and that we gAade the inteAchange at dletnose at this time, but decay the opening. Commissionm SuskeA inquiAed i6 we coutd pat a dottat. 6igune on .the. cost o6 changing and MA. Kasset stated no. CommissioneA Dunn stated that M6. NeuhauseA had exp4e6sed MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES It It lk .K. K .1. -01 I t A-79-264 Page 2 some conceAn about aAea tesident-6 wondering i6 .the inteAchange woukd be open and stated .that she 6e.1t we wouQd have to be above board about .the 6utune 06 .the inteAchange 64om .the veAy ataAt. Ms. NeuhauzeA said she AeaCized .this but that .the pnobtem comes when business oA 6utune AesidentiaZ ptopeAty owneAz asked about .the 6utuAe o6 the inteAchange. She said it woup-d be hated to make them believe that the inteAchange wiZe not be opened.immediate£y tib the ging is afAeady eompteted. CommissioneA GaAdneA said he bound it tota26y unacceptable to delay the pAojeet any CongeA.. Coneni,ss.ioneA Buake)L said he would make a motion that the 4ta66 complete 518 as 6aA west as possible and staying within the odiginat zta66 paopozat, and with eonstAuction and immediate opening o6 the MekAose inteAchange. CommissioneA Dunn seconded the motion. Commiss.ionen Thom6 said he woukd agAee with moving the alignment west but would tike to drop the woAds ".immediate opening" 6Aom the motion. CommussioneA Thom then moved to amend Commissi.oneA &6keA'4s motion by 6tAiking the woAd6 ".immediate opening". The motion then would Aead "Sta66 eomptete 518 as 6aA west a6 possible and staying within the original 4ta66 paopozat, and with conzVuction o6 the MetAoze inteAchange". Commiz4ioneA Van DAu66 seconded the motion. The vote was eavaed 4 to 3. W. NeuhauseA asked i6 they could inetude in the motion that the City and the. DOT wculd have a written agreement that they would sit down at a tato date to decide the opening o6 the intmection. DiAeatoA Kassel said .it was understood that the/Le would be an agreement between the DOT and the City but that it should not be inetuded in the motion. ChaiAman PigteA Batted bot a ctaxi6ication on the language o6 the motion and .it was cWi6ied as 6ottow4: "Sta66 eomptete 518 as bat we6t o6 the otiginat ata66 pAoposa.l as is 6ea6ibCe because o6 the watek6hed in the aAea and the two north and south contAol points, including the eonstAuetion 06 the Me4Aoze inteAchange". A Ao-e catt vote. was .taken. Commtssioneas McGrath, SuakeA, Dunn, Riglen, Thoms and Van D)Lu66 voted aye. Commisa.ioneA GatdneA voted nay. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES L I .. OF TRA. !�) City of Iowa City Civic Center 410 East Washington Street Iowa City, IA 52240 SIAII- CAIHIOI, OES MOINES. IOWA 50319 December 11, 1978 RCF. NO. 500 CECT 81978 Attn: Mr.'Neal G. Berlin, City Manager Gentlemen: We are in the process of studying the western alignment of the 518 Freeway from the interchange with IA 1 to the interchange with Interstate 380. This alignment is basically as it was discussed with your representatives at a recent D.O.T. Commission meeting in Ames. When this alignment study is completed we will be getting in contact with your officials to again review the details and features involved. We have ceased all of our right of way appraisals and negotiations on the present proposed 518 Freeway alignment until we know the out- come ofthe study now underway. The only right of way activity that we are presently involved in this corridor is the purchase of right of way on IA 1 from the freeway into present U.S. 218 in the area not affected by the freeway alignment. This portion of IA 1 would not change regardless of which interchange with the freeway was con- structed. We are presently surveying the proposed directional interchange in the area just north of Indian Lookout which will become a part of the future freeway. As you are aware, we have already let for con- struction the portion of the 518 Freeway from IA 22 up to just north of the Hills interchange. We intend to build the 518 Freeway on the west side of Indian Lookout. The alignment in this area and the proposed interchange would avoid Indian Lookout and fit into the existing terrain as uninterruptive as possible. The question of 0 COMMISSIONERS JULESM BUSVER BARBARA DUNN DONALD N.GARONER WILLIAM F. McGRATH ROBERTA RIGLER ALLAN TNOMS S".1Gl, Des MolImIs Cada, Rapids Mebpee New Hwplon Dubuque MICROFILMED BY JORM MICROLAB CEDAR RAPIDS - DES MOIIIES BRUCE H, VAN ORUFF Red Oak OZ/ I I City of Iowa City Attn: Mr. Neal Berlin page 2 December 11, 1978 the Melrose interchange may take on a different perspective if the western alignment is the one that is finally approved and constructed. At this stage of the development of the study of the western align- ment it is too soon to make a judgement on our borrow needs in that location. We fully intend to keep your local officials as well as Johnson County involved in the development of this project as this study is completed. The member from my staff who will be assigned the responsibility of maintaining the communication between the City Council and the County Officials will be Robert Humphrey, Project Planning Engineer. He will also be your contact person if you have questions in the intermediate period before the alignment problem is finally resolved. We agree with you that regular communication and coordination with Iowa City and Johnson County is essential to work out the necessary details for this project. Very truly yours, Rdymond L. Kassel Director RLK:GFS:cb cc: D. E. McLean Director of Highways Iowa Dept. of Transportation Ames, Iowa C. I. MacGillivray Planning and Research Division Iowa Dept. of Transportation Ames, Iowa R. C. Henely District Engineer Iowa Dept. of Transportation Cedar Rapids, Iowa R. L. Humphrey Project Planning Engineer Iowa Dept. of Transportation Ames, Iowa MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES r"; Clty of Iowa Cl MEMORANDUM Date: December 21, 1978 To: Neal Berlin and City Council From: Eugene A. Dietz, City Engineer Re: Court -Muscatine Culvert The contractor has been unable to complete the Court -Muscatine culvert project by December 15 as originally anticipated. The culvert itself is complete, but the.pavement approach slabs cannot be constructed because of frozen ground Conditions. Therefore, we would not anticipate com- pletion of the project until next spring.. We are however going to have the contractor backfill the trenches and apply a layer of road stone so that we can open the structure this winter. Depending on the weather, we would hope that the bridge would be open to traffic either the last week in December or the first week in January. Due to the confines of the area, it will be necessary to close the intersection for approximately two to three weeks again next. spring when weather would permit final completion of the paving project. We will inform adjacent property 6wners of this information as well as. provide appropriate news releases when the probable dates become firm. jm4/15 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110114ES 6,5' Irl City of Iowa CI*•f MEMORANDUM Date: December 21, 1978 To: Neal Berlin, City Manager City Council From: Dick Plastino, Director of Public Works\\ Re: Informal Council Meeting December 18, 1978 Department Referral - Storm Water Detention Projects Council had asked for a schedule on completion of dam sites for the south branch dam and'the north branch dam on Ralston Creek. The south branch dam is under design and we anticipate land acquisition' will occur during the spring and probably the summer of 1979. Constru- ction would then begin in the fall of 1979 or possibly in the summer of 1980 depending on the difficulty in land acquisition. The north branch dam will be under design in the next month or two after we reach agreement with the consultant. It is anticipated that land acquisition on the north branch will occur during 1979 and construction should start during the summer of 1980. Both projects are going well and no difficulties are anticipated except in the area of land acquisition. At this point Public Works is assuming a commitment on the part of the City to condemn as necessary to acquire land that cannot be obtained by negotiation. jm4/22 I i w 01 IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 14011JES _.. r City of Iowa City MLMORANUUM Date: December 21, 1978 To: Neal Berlin, City Manager City Council From: Dick Plastino, Director of Public Works Re: Informal Council Meeting Referral December 18, 1978 Iowa and Gilbert Study The City Council has.requested more information and a recommendation on possible' signalization of Iowa and Gilbert. The Traffic Engineering Division has completed a gap study which is a measure of how easy it is to cross. the street, but we have not done a 16 -hour traffic count which is necessary to determine that charac- teristic of the intersection. Traditionally our traffic counting is done in the spring after we obtain summer help and we will continue on this, procedure unless Council advises otherwise. To the best of our knowledge Iowa and Gilbert is not a "critical" situation in any sense of the word. Approximately June or July we will complete all studies on the inter- section and provide a recommendation to Council. If this is not a satisfactory procedure please advise us. cc: Jim Brachtel jm4/21 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 67 .'1 IOWA CITY PARKS AND RECREATION DEPARTMENT LEISURE NEEDS SURVEY December, 1978 prepared and conducted by Tabor J. Ray Recreation Intern MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES (O B IOWA CITY PARKS AND RECREATION DP.PARTM6NT Leisure Needs Survey Questionnaire December, 1978 Demographic Data Block No. Age Group Under 6 years 18 - 21 years 6 - 12 years 22 - 39 years 13 - 17 years 40 - 59 years 60 and over Sex Hale Female Leisure interests 1. What do you do during your leisure time? Rank Top 3 activities 2. Are you satisfied with the services of the Iowa City Parks and Recreation Department? Yes No 3. What services would you like to have the Parks and Recreation Department offer? 4. Would you care to make any comments or suggestions regarding the Iowa City Parke and Recreation Department? MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES Purpose and Explanation of Survey In December of 1978 the Iowa City Parks and Recreation Department concluded a seasonal survey of leisure needs. This was the fifth time this survey was administered to the Iowa City citizens and the second time during the winter. The survey is to identify whether the citizenry is satisfied with the services of the department and to learn of new interests and needs the people may have in regard to recreation and leisure time activities. This, in turn, will indicate new program areas and services the department may consider providing. Information was obtained in a door-to-door method of eight randomly chosen blocks of Iowa City. The method of surveying and the survey questions were identical to those used in previous surveys. This was in order to squire some comparative information between this and past surveys. The style of this report was patterned after the February 1978 survey by Jeffrey P. Ottaviano. It was felt this method illustrated the facts the most clearly and effectively. The eight blocks which were surveyed are: I Block 32 -- Wheaton Road, Keswick Drive Block 33 -- Amber Lane Block 34 -- Bon Air Trailer Court -- S. Riviera, Chartres, Block 35 -- Lucas, College, Governor, Burlington J Block 36 -- Governor, Fairchild, Center, Davenport Block 37 -- Manor Dr., Eastmoor Dr. Block 38 -- Elmridge Ave., Crestview Ave. Block 39 -- Douglas, Douglas Ct. Demographic Information DeGaulle, Cannes. Of the 83 respondants, 48 or 57.8% were female and 35 or 42.2% were male. The male/female ratio is slightly more equal than on previous surveys. As in previous surveys, the greatest number of responses (42) were from the 22-39 year age grouping. This percentage (50.6%) is higher than the mean of the four previous surveys which had totals of 56.2%, 45%, 43.2%, and 29.5%, respectively, from this age group. Age Number Percent Under 6 2 2.4 6-12 1 1.2 13-17 5 6.0 18-21 8 9.6 22-39 42 50.6 40-59 17 20.5 over 60 8 9.6 •J MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES 1 Purpose and Explanation of Survey WK In December of 1978 the Iowa City Parks and Recreation Department concluded a seasonal survey of leisure needs. This was the fifth time this survey was administered to the Iowa City citizens and the second time during the winter. The survey is to identify whether the citizenry is satisfied with the services of the department and to learn of new interests and needs the people j may have in regard to recreation and leisure time activities. This, in turn, will indicate new program areas and services the department may consider providing Information was obtained in a door-to-door method of eight randomly chosen blocks of Iowa City. The method of surveying and the survey questions were identical to those used in previous surveys. This was in order to squire some comparative information between this and past surveys. The style of this report was patterned after the February 1978 survey by Jeffrey P. Ottaviano. It was felt this method illustrated the facts the most clearly and effectively. The eight blocks which were surveyed are; Block 32 -- Wheaton Road, Keswick Drive Block 33 -- Amber Lane Block 34 -- Bon Air Trailer Court -- S. Riviera, Chartres, DeGaulle, Cannes. Block 35 -- Lucas, College, Governor, Burlington Block 36 -- Governor, Fairchild, Center, Davenport Block 37 -- Manor Dr., Eastmoor Dr. Block 38 -- Elmridge Ave., Crestview Ave. Block 39 -- Douglas, Douglas Ct. I Demographic Information i iOf the 83 respondents, 48 or 57.8% were female and 35 or 42.2% were male. The male/female ratio is slightly more equal than on previous surveys. As in previous surveys, the greatest number of responses (42) were from the 22-39 year age grouping. This percentage (50.6%) is higher than the mean of the four previous surveys which had totals of 56.2%, 45%, 43.2%, and 29.5%, respectively, from this age group. Age Number Percent Under 6 2 2.4 6-12 1 1.2 i 13-17 5 6.0 18-21 g 9.6 22-39 42 50.6 40-59 17 20.5 over 60 8 9.6 r _ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401uts Age Group 40-59 Over 60 Activity Number of responses TV 11 Reading 11 Be with children 4 TV 5 Reading 5 Walking, gardening-yardwork-work with plants, visiting friends 2 Comments or suggestions for services The last two questions of the survey asked the respondent if they had any comment or suggestion for services they would like the Parks and Recreation Department to offer. By far, the most common suggestion requested that Iowa City provide more raquetball courts. This survey indicated nine responses of this nature. It should be noted that the two responses for more raquetball time is directly associated with the number of raquetball courts but was considered a separate response. So there were a total of eleven responses referring to raquetball. The responses to question 3 and 4 have been listed here, with the one mentioned the most often listed first. number of responses comments or suggestions 9 -need more raquetball courts 3 -need another swimming pool 3 -doing a good job 2 -need more tennis courts 2 -unfair that swim teams are in pool, takes up too much public swimming time 2 -City park pool open earlier and close later 2 -Need sledding hill with warming house 2 -like new playground equipment at City Park 2 -Womens exercise is good 2 -need more camping programs and facilities 2 -need more raquetball times, open Saturday and Sunday mornings 2 -wished a facility was closer to them, i.e. tennis courts, pool. 2 -more jazz and folk music events, jam sessions 2 -need more ASERP 1 -good staff 1 -shopping trip to Chicago 1 -increase pool hours on Saturday and Sunday 1 -more bathrooms and running water 1 -enjoy Fairmeadows park 1 -why does water hurt eyes when swimming at Recreation Center pool and doesn't hurt when swimming at City Park or Fieldhouse i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 14CIPIES 1 i1 1 number of responses 1 1 1 1 1 i 1 1 1 1 1 1 1 1 1 1 1 1 � 1 � 1 I 1 1 1 1 I 1 1 1 comments or suggestions -Mercer'a edge around pool not visible from in pool -more bikeways -create an advanced non -swim class -swim lessons for under 6 -good arts and crafts classes -leagues for elderly, i.e. bowling, horseshoes -no recreation provided for blind -City Park not as well kept as could be -want animals in the zoo -too much university stuff at Recreation Center -baby care is good -programs for late shift employees -not interested in Golden Age -need more family programs -need more ski trips for adults -more camping programa and facilities -need a martial arta class -good league organization this year -more winter activities -need more gyms opep on weekends -need more consistency in ice rink opening and closing -like new park (Willow Creek) CIA -like mixed softball -need more activities for 3 year olds -need after school pre-school gymnastics -don't like metal nets on City Park tennis courts -Recreation Center pool open during dinner hours -like parks -more swimming times at night iIn summary, I believe the survey has given a very good cross section of the leisure interests of the Iowa City public. Differing from the previous survey, the top three interests are TV, Reading, and Music with the first non -passive activity'(swimming) a 'disappointing fifth. As in the previous survey, the greatest response indicates a need for more raquetball courts. The survey also indicates that a large sector of the community is not aware of all the programs and facilities of the department. The situation does seem to be improving as compared to the previous survey's statements. It seems that the department is doing an adequate job in reference to the positive response of the question of satisfaction with the department. 'It. be noted that there were eighty -some comments made by the respondents td the survey on how to improve our services so there is still a need for improvement. Surveys of this nature serve as a valuable tool to find the public needs and therefore (�) serve them.albre efEectiwely.. 1 I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110INES City of Iowa Ct j MEMORANDUM DATE: December 21, 1978 I TO: Neal Berlin/City Council FROM: Richard J. Plastino, Director of Public Work RE: Monthly Report for November I PUBLIC WORKS ADMINISTRATION Transit Garage Ventilation Project - The contractor slightly behind schedule i and it is anticipated the project will be done in January . Parking Garage Block 83-84 - On Bchedule, however, a few building code amend- ments will have to be made to accommodate the unusual configuration of an attached mall - garage. i Parking Garage Block 64 - On schedule. Service Building Addition - On schedule. Northeast Water Tank Site - Completed. Recreation Center Elevator and Restrooms - Completed, project will come to Council for acceptance in the next few weeks. Ralston Creek Interim Projects - Completed but not accepted. Civic Center Air Conditioning Project - A rough draft of the contract has been sent to the consultant and we are now negotiating on the scope of services. Ralston Creek Detention Dams - South branch on schedule, north branch negotiating contract with consultant. The Ralston Creek Watershed Management Plan - Work continuing. Completion date February 1, 1979. ENGINEERING The status of all projects is listed on the scheduling chart in the City Manager's Conference Room. OTHER PUBLIC WORKS DIVISIONS - See attached reports. � l MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES 1 Transit Monthly Report November, 1978 Once again, Iowa City Transit experienced a substantial ridership increase. Patronage for the month was 154,450 - up 19% from one year ago, and far and away the biggest November ever. To help cope with the increasing number of bus riders, two used buses were ordered from Hausman Bus Sales, Chicago, These units, due to arrive in December, will bolster rush-hour service, increasing capacity and improving.schedule adherence, The State bus pass program continued at its brisk pace. During November, 593 State passes were sold - up from 519 the month before. In addition, over 300 more applicants were placed on a waiting list. State pass sales in Iowa City alone are more than all of the rest of Iowa put together, On November 10th, Iowa City Transit carried its 10,000,000th rider. To celebrate the occasion, a sweepstakescontest was held, and all persons riding the bus that day were given an opportunity to enter. I At the November 13th City Council Meeting, ten winners were selected, and each of these persons will receive a free bus pass, good for all of 1979. On the day after Thanksgiving Iowa City Transit operated a Santa's Express to the Mall. Sponsored by the Mall Merchants' Association, Santa made his annual arrival at the Mall via bus. The special bus, with Santa aboard, also traveled around town picking up children and their parents and taking them to the Mall. Evening service continued to prosper during November. Overall, the system averaged 292 riders per evening. If Saturdays and holidays are discounted, the average weeknight ridership climbs to 325. During November, a route map and master schedule was installed in the bus shelter downtown. This transit information display was originally conceived as a billboard -type sign, but since the shelter provided a ready-made location, a small wooden frame was simply attached to the interior. Iowa City's FY1979 State transit assistance grant was executed in j November. The grant included $164,293 for operating assistance and $15,161 for capital projects. The major impact of the grant will be in funding the City's transit deficit. Unfortunately, this year's grant is written so that if our operating deficit is leas than projected, all money saved must be returned to the State. During November, a first draft of the Iowa City area UMTA grant application was completed. The application is being written by the staff of the Johnson County Regional Planning Commission on behalf of rbwa City, Coralville, the University of Iowa and Johnson County. A public hearing is scheduled for December 19, and hopefully the application will be completed by the end of the year. I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIIIES i 1 - 2 - The bus shelter project being sponsored by the American Association of Retired Persons continued to gather support. In addition to the $2500 donated by the Gannett Foundation, other individuals and organizations con- tributed enough money 90 that funds were available for theP urchase of two shelters. By the end of November bide had been solicited from six (6) manufacturers. One of the City's bus drivers was involved in an incident with a minor- ity person, which resulted in a discrimination charge being filed. The complaintantalleged that the driver had racially insulted him and had denied him service. The driver gave an entirely different story. Some time after the above incident, a second confrontation took place, which resulted in the driver being charged with assault and the City being sued in small claims court. The City's legal staff is handling the matter. i i 1 J i j . i I i 1 i I I i i i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Month November 19 78 Treatment Plant IjDEPARTMENT OF PUBLIC WORKS MONTHLY REPORT N.A.-Not Available Water Division * -Estimated Raw Water Pumped: 152 169 OOOgal. Treated Water Pumped: 149 145,00 el. Avg. Daily Consumption: 4 971 00 a1. Peak Day Demand: 5,568,00 al. Date of Peak Day: 11- 0 - gal. Hardness: 120 FPM Ft. I Chlorine: 3.0 PPM. 1,510 j P.H.: _.8.0 PPM Lime: System Pressure: 3 Lbs. Plant: tn8 PSI 855 j West Side Tank: 56 PSI Distribution Chemical Used Alum: 23,925 Total 3,148 lbs. Carbon: 2.000 1,325 Ft. Lbs. Chlorine: 6,324 Ft. tbs. Fluoride: 1,510 Total 8 lbs. Lime: 18,826 3 Lbs. Nalco.: 10" 855 lbs. Hydrants:, New 9 North Dodge Tank: 56 PSI East Side Tank: 58 PSI New Main Construction Total 3,148 Ft. 4" Ft. 8" 1,325 Ft. 12" Ft. 6" 1-993 Ft. 10" Ft. 16" Ft. New Valves Total 8 4" 8" 3 12" 6" 5 10" 211 16" Hydrants:, New 9 Replaced Water Main Breaks: Size 8" Size 6" Size Size Customer Service Total 7 Number 1 Number 6 Number Number Cause Transverse Crack Cause Transverse Crack Cause Cause New Meter Sets: Total 15 5/8" 3/4" 1V" 5/8-3/4" 14 1" 2" 1 Meters Repaired: Total None 5/8" 3/4" 1" 5/8-3/4" lu 211 Service Taps: Total 35 1" 33 1V" 4" 8" 1}" 1 2" 1 6" 10" Follow Up On Delinquent Accounts: 40 Werk Orders 25 Meter Removes 16 Meter Resets 12 Meter Changes 64 Meter Reads 119 Special Reade • 0 Locations 70 Outside Readers 67 Remarks: 1. Completed water main extension for A,C.T. and Court Rill -Scott Blvd Addition. 2. Continuing with installation of outside readers. 3. Attended short course at U. Of I. 4. Some problem with water settling out good due to the change in water temperature. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES F10INES n l T -P A F F I C El I IJ j� i !J (T. �`�`�"•.w uov��� ►g�r8 MSEM136S FIELQ lJ/ srs.� RE! p31UP Rw' cc+JST2utTLbV Co1JFFe£17CF: VEE ST PARxIUC� is-sLL spa{fL£elu�t- RLQ 2uAG� FY 80 wozelm LIGHT Loan W S. '"'fk"t1k OF C0l4AEQCVL — ZG7 j ITiAUSPDRTd.TOA) CommirTE6 ma." V 0=aua cer{ ScuceL io�2p —'Zvi , 6UPFEwlWIDSVIS %'RvmT ACtJI ii Cp1A4lTTrp_ �c'�?PG 7'20r`X�o� �m4VVT2i _-� i u.w�uLY M�v-lac,. U#)Zwus APPucAY.rl$ -t2E VWc�w�C• Mi+I�hCN��xt `�RtE.�2. r . �C7SITIOw�, i I J Q RWY 6 / Kfakin( C00lTl_0LLSlP_ IIJSTAI-lE0 P%3 -ECT CO MPLE-rg $ 6�Le�RT/3owfAY_ pp�unsE, cou'>1z�uriZ HDS A2.E.NEp AWAITII'JCr POLEOELIeVF'��{'• MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i i I i i I I i ;I ;I I ca.. PREd£V'fA11Vf N••>.IA�ILAMIJCi i I L i I � - I •l u1 UORY, D.cco)A OoS H A -5 AW MuYS AVdI LAV.t.. 849, A. 'LNvtu�eleY � Ots�cu ' 1. TTt�Frlc ztv t�ItS "%z Vz '6. E<.ECTQtU.` 1. SI6y1+L SYSKv`S ca.. PREd£V'fA11Vf N••>.IA�ILAMIJCi — o b. COR�iLTIv L M.� I ►,�1S.iJ►JJet � I L3 Z. 5721:tT L\ CrHT S`S S'iF.v�S, 4. C oTaC 4.E�tIV£ .M.►.I ►.l`Ii f.+J.►.lc� _ o .Foilet Acco V1uT PRoSEe.TS v54. C. S14N►.6£ I. 1 V STA L bil OAJ _ zz6'h. _ Com. 4fcuw�mZY �3 c• 4ulOE. I !A• %Ttt4ET W WAIn S Z2 e, Cous's4uctto►.► l Z• 1`P3RlGt,ilclJ. _ 4s a "-av\uC>s _ r ,o u+ M Crt. Yt.iiow A SOS , MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES IG 1 CITY OF IOWA CITY, IOWA DSPARTHSNT OF PUMIC WOW KOFMY REPORT Month November 19 78 N.A. - Not Available Pollution control Division * Estimated Treatment Plant Treated Sewage Flow 229,394,000 gal. Total Sewage ByPaased NA gal. Daily Average Treated. 7,646,000 gal. Peak Day Flow: 9.571.000 gal.; Fri. - 17th date. Grit Removed: Daily.Average 13.0 cu.ft.; 1.71 cu.ft./million gal. Gas Produced: Daily Average 56.198 cu.ft.; 7.362 cu.ft./million Be Gas Used: Daily Average 17.647 cu.ft.; 2,312 .cu.ft./million gal. Raw Sludge: Daily Average 20,868Lbs.; 2.733 lbe./.million gal. Digested Sludge: Daily Average 27�58� lbs.;63. 63 lbs./aillion gal. 5 day BOD: Raw 166 ag/1; Final 33 -eg 1; Removed 80.1 % Suspended Solids: Raw 217 019/1{ Final2 mg/11 Removed _a5..2% pH: Raw 12.7 : Final 8.4 Sewer Svetem New Sewer Construction: Total 2.864 ft. 8111.955 ft.SA 15" ft. 21 " 172 ftST lo" ft. 18" ft. 30 " 299 ftST 12" 438 ftS-T 24" ft. _pis ft. —Indicate whether SA -sanitary] 8'f -storms 00 -combined) Hanholesl New 3 -ST -12 -SA Rebuilt Intakes: New 11 -ST Rebuilt Manhours Worked at Lift Stetionst No. 9 No. 1_ No. 3 No. 5 4 3/4 No. 7 1 3/4 -3 -- No. 2 9 _ No. 4 _3 No. 6 -3 No. 8 io No. 10 1 TOTAL 41h Number of Complaints on Sewer Stoppages: Total 7 City Responsibility 2 No Stoppage Property Owner Respousibility. 5 Other causes Amount of Severs Clesnedt Total 4.385 ft. Rodded 1.914 ft. Bucketed ft. Jet flushed eft. Remarks: Montgomery Elevator Co. replaced hydraulic pump for elevator at Hawkeye Lift. Excavated at humus sludge return station to free up a buried 3 way valve. Valve is deeper than and tcDclose to wet -well to expose. Filled excavation and will have to live without other 2 positions of valve. Steve Roberts, Maintenance Worker II, jumped off box of dump truck and sprained ankle and broke a bone in his foot. He will be off duty for a month or more. Sludge heater controls malfunctioned, Called R.M. Boggs to diagnose and repair. r - MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Called Cleaver Brooks boiler service man from Des Moines to adjust and start up boiler in Admn. Bld.: local experts couldn't get it going. 8 employees attended advanced training course at U. of I. Carl attended 2 day short course at Kirkwood College. Switched Westinghouse sewage stabilizations ponds to parallel operation for the winter. I I I j l j j . i i I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES ' l MONTHLY REFUF ATA SHEET CITY OF IL.1 CITY Month a0t nf)E,a ,), 1978 m. � M.H. IWEDNESDAYsI Miles pmmffimicmBmm•� �. 1���1��!•1 ���11!S1►l-i�'L7C>t1I1.7�1 ��� slow ���I���I���It3,�7J1t'F�7EZ•n1��� IL-Z'SFT.]F�•3;7F�TiI•]I���1���1���1��� I���I���I���I���It:�L•aR'1F�iG7•>tl�7i It?!E]L'fl�'l•]l�7IL1�1���1���1���1��� 1���1���11.1'�/.l .. ■1�7�1���1��� IIk��'Ii:��i•IEi�II•I��e1���1���1��� Mill•7f�L71��� Imm ME Im M-6 Immmimmm, ITons/Mile I I !Ton /Mi I i ; I j IMMARY: TOTAL MAN-HOURS 14 3 R. 0_15 TOTAL TONS C7,43.5(e TOTAL MILES -V,83 ' M.H./Ton J• 5 I Tons/Mile 05 1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES 1.1 MONTHLY REPORT STREETS AND SOLID WASTE DIVISIONS NOVEMBER 1978 EMPLOYEES During the month of November the Street Division and the Solid Waste Divisions reduced their field force to the level for wintertime activities. There was a reduction of one temporary employee in the Solid Waste Division and a reduction down to four temporary employees who will be utilized during the winter months as fill-ins for people who are absent due to vacations, sick leave, etc., in both the Solid Waste and Street Divisions. These people will also be used to augment our field force during snow plowing operations. During the month of November a program was instituted in the Solid Waste Division to begin training people to be able to move into positions and replace other people that are presently considered key people such as at the landfill where we have a total of three employees to operate heavy equipment in the disposal operation. At all times good disposal practice requires that there be two people available to provide proper cover and proper compaction on all the disposed material. In the past it has not been possible to adequately dispose of this material due to the fact that only one person was available when somebody was either sick or on vacation. We have been training an employee in the Solid Waste Division to backup the operators at the landfill whenever a situation arises where there is a need for additional help. In addition to this, there has been a change in the organizational structure of the landfill operations. Gretchen Grimm is acting in the capacity of a crew leader in charge of the scale house and Ted Anderson is working in the capacity of crew leader in charge of all the employees involved in operating heavy equipment in the disposal portion of the landfill. We are also planning to continue to train employees in the Solid Waste Division in areas such as street sweeping and all other areas dealing with solid waste. The idea being we would like to provide upward mobility as far as job conditions for some of the long-term employees in preparation for the eventual one-man packer operation which will require physical attributes which may not be available among some of the employees, such as John Funk. BUDGET The budget appears at this time to be in good standing in both the Solid Waste and Streets Divisions. PRODUCTION The month of November was a month which experienced some Indian Summer coupled with periods of cold weather, some precipitation and various r MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES HONES weather characteristics which would not allow us to produce as was produced in the month of October. However, during the month of November, the Street Division did manage to place 46.5 cubic yards of concrete, 196.95 tons of rock, and 24.99 tons of asphalt and placed 11,375 feet of snow,fence. METHODS AND PROCEDURES During the month of November a new procedure was developed which identifies long-range maintenance needs and goals for the Street Division. This includes the categories of hot mix overlay, chip seal, fog seal, concrete crack and joint sealing both temporary and random crack sealing, also asphalt crack sealing on a random basis as well as mudjacking of voids. This new procedure will allow the Street Division and the City to plan future budgetary requirements well in r advance as well as allow advance time to prepare programs during the off season and allow a smoother construction season to progress next { fiscal year. PURCHASES AND COMMODITIES During the month of November there was no major purchase of equipment or other commodities, however, during this period we did experience delays which have created operational difficulties in snow and ice control in the arrival of purchased equipment such as our four swing 1 plows and our two additional hydraulic sanders. It is hoped that a lesson has been learned from this and future purchases of a critical nature such as these will be expedited and ordered at an earlier time to allow their implementation prior to the beginning of winter. i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES TIINCTTM AREA PERSONNEL MONTHLY REPORT EQUIPMENT DIVISION DATE: December 14, 1978 PROGRESS REPORT After the first snowstorm it became obvious that the most urgent need in this area was for better diagnostic tech- niques in starting/charging systems. We purchased a new analyzer that reads inductively (without taking any wiring off) and conducted a hands-on training session on its use. The system in the past has been to replace parts until you replaced the right one and made the truck operational. This piece of equipment and the training session should put an end to what has been a very expensive practice. Is have cleaned out the old quonset but and are now waiting for streets to put a drain in the corner and "pitch" the Floor to the drain. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES Current Organization Supt Night Shift Day Shift Bus Barn Parts/Rebuild 1-Mech I Sr. Mech 1-Mech II 1-Mech II 2 -MW I 2-Mech I 1 -MW III 1 -Parts Clerk 1 -Mayors Youth 1-MWIII 1 -MW III 1-CETA 1 -MW II (nights) After the first snowstorm it became obvious that the most urgent need in this area was for better diagnostic tech- niques in starting/charging systems. We purchased a new analyzer that reads inductively (without taking any wiring off) and conducted a hands-on training session on its use. The system in the past has been to replace parts until you replaced the right one and made the truck operational. This piece of equipment and the training session should put an end to what has been a very expensive practice. Is have cleaned out the old quonset but and are now waiting for streets to put a drain in the corner and "pitch" the Floor to the drain. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES AREA PREVENTIVE MfAINTENANCE "REPAIR OPERATIONS I PROGRESS RE Some tentative progress has been made since last report. I drew up a detailed driver inspection procedure for Plow/truck/sander at the request of the streets division. We now have a very effective looking system, it remains to be seen whether or not the determination exists to make it work. VEHO TYPE REPAIR OPERATION CAUSE .202A GMC Dump PTO Driveline replaced. Very poor design. Thisl is the last one we are going to replace. We have found a way to i run the box lift off the sander hydraulic system, eliminating about $800 worth of I driveline. 928 Park vehicles I received five work 873 orders for "preven- 916 tive maintenance" 931 performed by parks 917 personnel on 11/17. 204A GMC Dump Replaced Differential This rear axle does not have sufficient capacity for snow removal. It also is not matched with a transmission which protects it from downshifts. It costs about $1000 each time this happens. This is an example of those "marginal components" referred to in my FY80 budget. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401NES ■ MMNAGEMENT PROGRESS REPORT After the first snow storm I remain optimistic about our support of snow removal operations. We supported the first storm for 72 consecutive hours and quit with the streets snowplows at 1 AM December 4. When we left there was one .truck down, a flatbed from the water division, for which we do not stock parts since it is a one of a kind truck.(It was up by noon the following day) 1. Do our part in establishing communication and co-operation between the transit superintendent and the lead mechanic. This will be increasingly important when we receive our "new” buses and put two new trippers on. 2. Monitor the driver inspection program in streets and insure we are responsive to it. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 11011JES ■ January 1979 S M. T W TH F S 12 3 LOAM -Staff Mtg I 8AM-Ma istrates 5 6 (Conf Room) Court (Chambers) 3:30PM-Housing Com 7:30PM-Formal P&Z (Conf Room) (Chambers) HOLIDAY 7:30PM-CCN & Ral- ston Creek Coord Committee (Chamb) 7 B 8AM-Ma istrates Court (Chambers) 9 10 LOAM -Staff Mtg (Conf Room) 11 8AM-Ma istrates g 2 13 •30PM-Informal 4PM-D i g iew Court (Chambers) Council (Conf Rm) 4:30PM-Resources Com (ReC� 8AM-Housing Appeal Board Conservation Comm (Conf Room) U (grigpds 7PNI- Ro Meeting om) (Conf Room) ' 7:30PM-Council 7:30PM-Joint Mtg o (Chambers) Riverfront Comm & Parks & Rec Comm (Rea Center) 4 L5 8AM-Ma istrates 16 17 10AM-Staff Mtg 18 8AM-Ma istrates 9 20 Court (Chambers) (Conf Room) Court (Chambers) 2:3OPM-Informal Council (Conf Rm) 7:30PM-Formal P&Z (Chambers) 7:3OPM-Informal 7:3OPM-Airport Com P&Z (Conf Room) 7:3OPM-Council (Airport Office) (Chambers) 21 22 8AM-Ma istrates 23 24 LOAM -Staff Mtg 25 BAM-Magistrates 26 27 -- Court (Chambers) (Conf Room) Court (Chambers) 1:30PM-Informal Council (Conf Rm) 4PM-Design Review Com (Rec Center) q;15PM-Librax Bd Y 4:30PM-Resources (Lib Auditorium) 7;30PM-Human Rgtsvation Comm Mn(Coi Comm (Conf Room) Rooml 7.3OPM-Co cil 7Chambers) I 28 29 8AM-Ma.Sistrates 30 31 Court (Chambers) 1:30PM-Informal LOAM -Staff Mtg Council (Conf Rm) 7:3OPM-Council (Conf Room) :30PM-Informal P&Z (Conf Room) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1'HE WALL STREET JOURNAL, Wednesday, Dec. 20, 1978 Deregulation Drive FCC Intends to Ease Curbs on Cable TV Despite Broadcast Executives' Warnings By BURT SCHORR Starr arpurrer Of Tits WALL STxxtTJOaxXJL WASHINGTON—Now that the nation's airlines are being freed to a significant ex. tent from government regulation, other big industries, Including railroading and truck. Ing, may be headed toward similar libera- tion. But for millions of television fans, the good news Is that cable TV appears to be first in line. The Federal Communications Commits. Mon. which has tightly restricted cable oper- ations in order to protect TV broadcasters, Is beginning a turnabout. It has already made it easier for local cable systems to Im- port signals from TV stations elsewhere; for the most part, cable companies can simply Provide their own analysis to show that the added competition wouldn't hurt local broadcasters. But the commission Is contemplating far more comprehensive moves. In the most Im. Portant of these, It may scrap altogether Its current limits on the number of stations whose programs a cable system can bring In from "distant" cities—clues so far away that a viewer In the cable system's Commu. nity can't receive their stations over the air. waves. "Cable regulation has got to go," as. serts FCC Commissioner James Fogarty, adding that oniy Congress could block a MI:: back In the rules "and that isn't likely." Warnings From Executives Broadcast executives are already wam. Ing that uncontrolled cable Would strangle some local TV stations and weaken many others. Viewers of non -network stations "would be devastated If the distant -signal limitations were liberalized or eliminated," the National Association of Broadcasters has told the FCC. Executives of some small network affiliates, such as WBOC-TV In Sal. isbury, Md., are also concerned. The broad• casters' association can be expected to Chal- lenge cable deregulation N court. For cable companies and their subsaib. ers, though, the FCC can't act soon enough, With its near -perfect picture and extra servings of movies and sports events, cable television offers Its subscribers some ester- talament they can't receive off the air. So It's no wonder the cable Industry Is piping TV fare Into a record number of homes these days and shortly expects to be serving one out of five television households, cum pared with one in seven oniy three years ago. Growing right along with cable, however, are subsfribers' frustrations with the FCC rules.. One example of a frustrated sub- scriber Is Kenneth Davis, a dedicated fan of "Hogan's flemes," the comedy series set in a German prisoner-ol-war camp. Mr. Davis, a shoe -store department man. ager In Winston-Salem, N.C., decided to shell out $ti in monthly cable fees for his two home TV sets partly to watch reran of Col. Hogan and Hogan's favorite tail guy, bumbling Sgt. Schultz of the Welt macht That was easy to do at first because Chan- nel 17, WTCG-TV, a popular non -network station With programs Imported from At. Tanta by the Winston-Salem cable system, carried the program at 7 p.m., an hour after Air. Davis gets home from work. But one day he found the Atlanta trans. missions of "Hogan's Heroes" were being excised from the cable schedule at the re- quest of WFKY-TV, a Grceruboro, N.C., station about 25 miles from Walton -Salem. As a local station, WFMY had the right under the FCC rules to demand a 35-mlle ntottopoly for IU own "Hogan's Heroes" re. runs, and Its other syndicated shows, on Channel 2. Unfortunately for Mr. Davis, Channel 2 carries his favorite comedy at 5:30 p.m., a time that usually, finds him still Commuting from work, "If we're paying for this service and the cable company Is get- ting the distant signak," he complains, "we should be able to get these programs." Cable operators, tCo, complain about this rule requiring "syndicated program exclu. sivity." CPI of No UrJe Rock Inc., a ca- ble system serving that Arkansas city, be. gan hocking up customers in January 1971 and by the next September had about 6,000 snb9cribers, nearly enough for It to break even. Then the three nelwork:aff hated sta. dons In adjacent little Rock began request. Ing protection. Under the FCC ode, the ca. ble company had to delete popular Imports like "Star Trek," "Bewitched" and "Bo- nama." In all, It blacked out 95 hours of Programming a week. "It was as though someone had dropped a Ild on our growth;" says Robert Hughes, president of CPI's parent company, Commu. nications Properties Inc. of Austin, Texas, A number of customers canceled their ab• scriplions, and by the end of 1977 CPI's losses reached some $3 mlUlon. Largely because of these losses, the FCC decided last March to exempt CP1 from its Syndication rule. Growth resumed "within a matter of daysAl Mr. Hughes says, Now the number of subscribers has reached 9,600, enough to bring the system Into the black. The FCC's limit on the number ol'dlstam signals Imported is an even more severe re• strlctlon on cable programming. According to that rule, It Is In "the public Interest" for the commission to limit cable Imports from non -network stations like Atlanta's WTCG and Chicago's WON. (Network stations in MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES D011tES general simply refuse to make their pro grams available to cable systems.) Under the rule's complex formula, cable system in the top 50 TV markets can't bring in pm grams from more than three non -network stations; In practice, the formula holds the limit to two for most of those 50 markets. In smaller markets the ceiling is one, and in some cases no Imports at all are permitted. Many cable executives view this distant. signal rule as the greatest obstacle to a surge In the growth of cable systems. "If the FCC would remove the distant -signal rule, you'd see cable construction In every city In the country," says Mr. Hughes, whose company has more than 300,000 cable customers In 11 states. Help From a Satellite His enthusiasm reflects the generally brightening prospects for cable TV, an In- dustry that started out In the early 19As ex. tending broadcast television signals to rural and valley communities that had poor recep. tion. Then, as, now, cable companies used mountaintop antennas and other means to Import ofbthe-alr signals that they distrib. uted to subscribers' homes over ground ca. bles usually strung from utility poles. By the early 1960s, though, cable salesmen were making an added pitch: Cable could bring in the movies and sports that local stations didn't carry. Such merchandising got a big boat In 1975 when a Satellite, RCA Corp.'s Satcom I, began serving cable -Tv systems for the first time. As a result, the high cost of relaying broadcast signals via microwave towers was no longer an obstacle to cable companies that wanted to bring In distant signals. Starting with pay-TV offerings of com. merclal-free movies and sports ffor which cable Subscribers must pay extra), the, Sat. cum I transmltsloa so far have expands i to Include programs from Atlanta's r:hannel 17 and the Christian Broadcasting Network and sports events from Manhattan's Madb son Square Garden. These transmissions are available to cable -TV systems all around the country. Some 550 cable stations carry pro. grams from the Atlanta channel. Just recently, the FCC ruled that pro. grams of a second non -network station, WGN-TV In Chicago, could be carried on the satellite, and clearances for other stations are expected. (Cable companies must pay for programs brought In from distant stations. The money goes Into a fund maintained by the U.S. Copyright Office and Is collected semlan. nually on the basis of a complex formula. Eventually the fund will be apportioned to Producers of syndicated Programs, owners 70 of sports -event broadcast rights and other copyright holden by the five -member Copy. right Royalty Tribunal. In addition, cayle systems most pay for programs that they purchase directly from producers, for their pay-TV offerings and for the cost of bringing In distant signals by satellite or mlcrdtrave links.) Statistics tell what satellites have.done for cable TV. In October 1975, only two ca- ble systems had the dish antennas needed to pick up satellite signals; between Tod and 800 systems have them now, and the number Is expected to reach 1,500 by the end of next year. And since October 1975,'the nuatber of cable subscribers hes eipandett about 10%, to nearly 11.5 million. Much of cable's growth 6as'eome'desplte FCC protection of televlsbo'broadeasters. In 1M6, the commission's policy produced a Irene on cable ceostruedon In the 100 laq. est TV markets. The freeze ended in 1172 following an agreement -among the braid - egg and cable industries and the owners of TV -program copyrlghts.But the FCC then Imposed Its rata to protectbroWeuten; even H somewhat relaud now. they. still earn es.a tight brake on cable srpaalon. Now, however, the FCC appears on the verge of loosening things. up candderably. Not only are most or all of the distant- Qual restraInts la Jeopardy; so Is the syndicated• program -exclusivity tole. The new mood at the commission reflects bot .tie record- breaking prosperity of most television broadcasters and to national Impatience with government controls generally. FCC Chat man Charles Ferris has made clear his own Impatience with the cable rules as they now exist. And to man Mr. Ferris has placed in charge of to FCC's once -passive cable -TV bureau, former Jus. tice Department antitrust lawyer Philip Ver, veer, Is strongly committed to to Idea that cable TV and broadcast TV should compete In the viewers' living rooms, not to can• misdon's meeting room. The theory of free enterprise, Mr. Ver• veer says, „raises big 9ueatkxu about the continuing need for the FCC's cable pro• gram." Six economists who studied the effect of the cable rules in 1976 under Whlte•Hoose auspices would cerUWY agree. Their report concluded that a cable system Importing signals from tour non -network stations into one of'the top 50 markets wouldn't divert more than 157. to 201/a of the viewers from local VHF stations (on channels 2 through 13). The diversion in smaller one- and two. station markets "will be (and Is) substan• tial;' the study acknowledged. But because of exceptions In #M rules, many of doge markets never have been Insulated from ca• ble competition, yet "the number of stations has not declined," the study noted. Several of that study's authors now are helping the FCC staff prepare a new eco• nomic analysts of the relationships between TV broadcasting and cable television. Its coticlusions are expected to parallel the ear- lier findings� providing strong underpinnings for deregulation mores. Despite the reassurances offered by the 1976 study, smaller broadcasters appear alarmed about the cable Incursions they now foresee. WBOC•TV, a small UHF station in Salisbury, Md., Is a CBS affiliate, but Its president, Samuel caret'; fears the impact of deregulation. He hes his reasons: Several years ago, the ad agency for a soap company that advertises regularly on WBDC advised Nm that to company was cutting Its use of the station by 10%. The agency explelned that to company's com- mercials also were running on Philadelpbla, Baltimore and Washington stations whose signals spill Into WBOC's viewing area over 18 local cable systems. The cutback was later rescinded, but Mr. Carey worries that It could happen again on a larger scale. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Tax -Exempt Pontiac, Mich., Plans for Redevelopment Are Threatened. by Suit to Bar Bond Issue By Bram+ PAPPAS ataf) Reporter Of TRawaLLeraan JbaaMaL In another example Of taxpayer revolt, a property owner's suit li" thrown Pontiac. Mich.. into a quandary. i' —The suit caused the city to scuttle a S15 million bond offer for i'parkfng lot to serve General Motors Corp. employes and other future occupants of a planned downtown of- fice -hotel complex. —It may force the city to raise bond money elsewhere, or settle the 'suit before Saturday. After that a referendum is needed to pledge the city's taxing power for debt under a new state law. It jeopardizes an ands tlouc renovation of the downtown sector. A GM spokesmen says plane to build two office towers and a hotel will collapse H the city reneges on Its 1,000 -car parking lot agreement. That would end talks for the GMC Truck & Coach divl- don to be a major tenant there. The $25 Million of bonds would attract more than five times that amount In private construction and would expand the city's tax bane, says Richard L. Allen of Michigan Na- tional Bank, the city's financial consultant. Charles L Langs, who sued the city. views It differently. Public funds would be used "solely for Improvement of private property," the suit alleges. To help repay the bonds, Mr. fangssays his property taxes would be raised $135 for each $1,000 of assessed value. City officials concede a tax Increase is spaed. "A substantial portion of all build- ` authority parking bonds In Michigan use some tax support;' Mr. Alien says. Downtown -Suburban Competition Tax subsidy of parking fees lets down. town merchants compete with free parking offered by suburban shopping mall, he adds. George Stevenson, bond counsel with Muter, Canfield, Paddock It Stone In De- troit, says the suit lacks merit. The parking lot will be a public facility, he asserts. "I don't believe he has a case;' Mr, Stevenson says. A hearing is set for Jan. 10, when Mr. Lange will seek an Injunction against the bond sale and tax Increase. City Hall sources say the suit may be a nuisance action to give Mr. fangs leverage In negotiations for some of the city's lucre- live construction contracts. Mr. Tangs heads Charles tangs Investment Co., which re- portedly has large real estate holdings, In- cluding an Interest In Pontiac's Sheraton Inn. Mr. Langs's office said he wasn't avail- able for Interviews and he failed to return calls from a reporter. In his suit, however, Mr. Langs alleges public money would be used to develop prop- erties "in competition and to the detriment of property" of which he "is owner or hes an Interest." Sole Bidder Because of the suit, John Nuveen & Co. was the sole bidder Wt week for the $$5 million bond Issue. The bid set at 9.696% yeArly;hnencing'bM, a fate that city offs. clals found unacceptable and rejected. Rated Has by Moody's tied single-A by Standard Poor's, the bonds should have a fl- nancing rate of 6% to 616,9., say city ofh- clsY. However, the rete falls within a 10% rate telling for the bond issue and could still be accepted, finance officials say. A Nuveen bond•speclallst says the suit creates both market and technical risks for the underwriter. He says the underwriter Nei up $$s million in the bonds, which can't be delivered to investors. "it the suit is suc- cessful, underwriters must try to recover bond proceeds from the building authority;' Nuveen said. The decision to bid at all was based on a judgment that the litigation would end fa. vorably for Pontiac, the spokesman said. In Southfield, Mich., GM declined com- ment on the propriety of raising taxes to in- stall parking facilities. "It wouldn't be proper for GM to discuss the merits of the suit, although ax a taxpayer in Pontiac, the company pays more than 509. of all local property taxes;' said Kenneth Cameron, a GM spokesman. Linchpin of Redevelopment Mr. Allen of Michigan National Bank calls the parking lot "the linchpin of down- town redevelopment;' on land that Isn't pro- ducing tax revenue. A two-phase construc- tion program is planned. Phase I would at- tract btract $/5 million in private Investment In a project to be developed by three firms: Caldwell Development Co., Barton-Malow Construction Co. and Amuricon Corp. That phase is to be completed in January 1961. Preliminary talks are under way for Phase 11, estimated to cost another $90 mill - lion, Mr. Allen says. Plans Include high-rise apartment buildings, a 100,000 -square -foot shopping mall, a 6.0*seat sports arena, a restaurant -night club complex and other fa- clItles. If Mr. Iangs's suit succeeds, parking is - a lly bands may have to be restructured as a revenue Issue, without tax support. Currently, parking fees are to be struc- tured to fund operating and maintenance costs. Debt service would be paid 1096 from a general tax levy and 609, from added value taxes on new construction, city offi. cials say. 7/ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIES f ® johnson c Ljnty regional planning =121/2 south dubuque street, iowo city, iowo December 18, 1978 1 TO: Iowa City City Council I commission Isobel Turrer c..,,.� 52240 (319)351-8556 Emil L. Brandt E.Ko,. D,.,« FROM: Pam Ramser, Human Services Planner RE: CDBG Human Service Funding Requests - FY 180 I am submitting this memo per our agreement that I would provide you with information from our human service study relevant to the requests for CDBG funding of human service program facilities. Since most of the relevant information is contained in the human service profile reports published last November, I refer you to them for further detail than I will provide here. Theiprograms for which our study findings have direct relevance are: 1) Spouse Abuse Shelter (request by Aid and Alternatives for Victims of Spouse Abuse) 2) Transient Facility (request by Christian Outreach and Ac- tion Team) 3) Day Care Facility for Nelson Adult Center (request by Asso- ciation for Retarded Citizens) I will discuss each of these programs individually, as they relate to the recommendations in our reports. The relevant recommendations are reprinted below. 1) mouse Abuse Shelter Spouse Abuse (Recommendation from Emergency Assistance to Residents profile) There is no organized means, An organized system of cri- other than legal channels, sis intervention should be for the provision of assis- available to victims of tance.to victims of spouse spouse abuse, perhaps at abuse. first an a tell., h-_ The incidence of spouse abuse cannot be documented for a number of reasons. Because there is no or- ganized resource to assist victims, it call be pro- sumed that most of them do not report the abuse. The shame, social stigma, and fear of the abusive spouse accompanying the problem make it difficult (cont 'd) r Agencies which provide cri- sis intervention and re- lated services should meet to determine how they would fit into this sys- tem and to decide the best means for providing assis- tance. The following Possibilities are suggested: 1) Immediate intensive cri- sis -intervention counsel- ing for the victim or (Cont III MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES i 72 i j I i `1 I I i i i t i I i j I i i commission Isobel Turrer c..,,.� 52240 (319)351-8556 Emil L. Brandt E.Ko,. D,.,« FROM: Pam Ramser, Human Services Planner RE: CDBG Human Service Funding Requests - FY 180 I am submitting this memo per our agreement that I would provide you with information from our human service study relevant to the requests for CDBG funding of human service program facilities. Since most of the relevant information is contained in the human service profile reports published last November, I refer you to them for further detail than I will provide here. Theiprograms for which our study findings have direct relevance are: 1) Spouse Abuse Shelter (request by Aid and Alternatives for Victims of Spouse Abuse) 2) Transient Facility (request by Christian Outreach and Ac- tion Team) 3) Day Care Facility for Nelson Adult Center (request by Asso- ciation for Retarded Citizens) I will discuss each of these programs individually, as they relate to the recommendations in our reports. The relevant recommendations are reprinted below. 1) mouse Abuse Shelter Spouse Abuse (Recommendation from Emergency Assistance to Residents profile) There is no organized means, An organized system of cri- other than legal channels, sis intervention should be for the provision of assis- available to victims of tance.to victims of spouse spouse abuse, perhaps at abuse. first an a tell., h-_ The incidence of spouse abuse cannot be documented for a number of reasons. Because there is no or- ganized resource to assist victims, it call be pro- sumed that most of them do not report the abuse. The shame, social stigma, and fear of the abusive spouse accompanying the problem make it difficult (cont 'd) r Agencies which provide cri- sis intervention and re- lated services should meet to determine how they would fit into this sys- tem and to decide the best means for providing assis- tance. The following Possibilities are suggested: 1) Immediate intensive cri- sis -intervention counsel- ing for the victim or (Cont III MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES i 72 2) CDDG — Huma,11�ervices Spouse Abuse Shelter (cont'd) for the victim to tell anyone. The Crisis Cen- ter receives about 6 calls per month dealing with spouse abuse. The Women's Resource and Action Center, although it has no formal program for provision of assistance, received 18 referrals concerning spouse abuse from May 10 thru Sept. 30, 1977, only one of which came from the Crisis Center. It is presumed that the inci- dence is much higher than this. both spouses which is aimed at resolving the situation and ending the abuse; 2) Provision of temporary shelter to victims of spouse abuse, either through a central faci- lity which would have as its purpose the provi- sion of temporary shel- ter both to victims of spouse abuse and to tran- sients or through the use of volunteers' homes. Since this recommendation was made, the situation for spouse abuse vic- tims has changed somewhat, largely as a result of the Aids and Alterna- tives for Victims of Spouse Abuse program. There is an organized means to provide some assistance to victims, although the program is limited in the amount and type of assistance it can provide, due to University of Iowa regulations regarding direct service. (The program is housed in the U of I and receives in-kind funding from it.) The use of volun- teers' homes to provide shelter, upon which the program presently re- lies, presents other problems in providing adequately for shelter of spouse abuse victims. Security is a problem; the volunteers, abused spouse, and children (if involved) are placed in a situation which is potentially dangerous, should the abuser find out where the spouse is. There have also been problems in securing volunteers at times to meet the demand for shelter. The documentation of need, insofar as such documentation is possible, is contained on pages 6-8 of the Emergency Assistance to Residents pro- file and has been presented in a fuller, updated way in the Spouse Abuse Program proposal. One of the important functions of the program in the last year and a half has been to increase public awareness of the problem and to further document its existence. The Aid and Alternatives for Victims of Spouse Abuse program has prov- en itself as an effective means of assisting with this problem. It would seem from this experience that a facility is necessary to provide for security and intensive working with victims of spouse abuse. 2) Transient Facility (Recommendation from Emergency Assistance to Transients A number of people who are in City, County, United Way and profile) the Iowa City area each year Univ. of Ia. should meet to- do not have the resources to gether before Jan. 1, 1978 provide for basic necessities to develop a definite policy (shelter, food, transporta- regarding the extent of tion) during the limited per- assistance to be provided to iod of their stay here. transients and a specific Approximately 90 transient plan of action for the de- persons/month ;vere given some livery of services to form of assistance by the transients. Crisis Center curing the first 6 months of 1977. (cont'd) (pont Id) MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES 3) CDBG — Humarn dervices Transient Facility (cont'd (See Emergency Assistance to Transients profile, pp. 8-10 for the composition of the transient population served by the Crisis Center during this time.) The Crisis Cen- ter is currently providing assistance through a voucher system which relies on Sal- vation Army funds for food and lodging provision and on.a memorial fund supported by donations for the provi- sion of transportation assistance. The Crisis Cen- ter has received no funds to cover the administrative costs of this program. Funds will no longer be available to the Salvation Army as of Janu- ary 1, 1978. The Mary Hawtrey Memorial Fund allows only minimal provision of trans- portation aid. The policy should include the following: 1) The establishment of a housing facility with spe- cific provisions for the housing of transient per- sons and for emergency housing of other indivi- duals in need, such as victims of spouse abuse or individuals on pre- trial release or proba- tion (varying needs, such as those of spouse abuse victims for privacy, pro- tection, counseling, etc. must be provided for, in order for a multi-purpose facility to be feasible); 2) Limits on the eligibility of specific types of transients; 3) Provisions for emergency food assistance; 4) Some provision for trans- portation assistance. The situation for assistance to transients has not changed considerably since this recommendation was made. The Crisis Center has been relying on local funding, rather than Salvation Army funds (no longer available), to fund its program. Lodging has been provided in rooming houses and mo- tels when needed, but there have been some problems with this arrangement due to several disturbances at these places of lodging. The Christian Outreach and Action Team provided lodging and food to transients for a period of time during this summer, but this was discontinued due to the inadequacy of the facility and a need for further training of staff. It is clear that there is a need for a transient facility, as noted in the above recommendation, as approximately 1,000 transients per year were housed at Wesley House when its program was in operation. There have been some problems with vagrancy and vandalism in regard to tran- sients since the discontinuation of the Wesley House program. The program proposal of the Christian Outreach and Action Team is con- sistent with the findings of our study of Emergency Assistance to Tran- sients. 3) Nelson Adult Center Day Care (Recommendation from Disabilities profile to be published in Jan.) Present problems for day care'for More options for day care should the disabled in Johnson County are be made available to families of ` not sufficient to meet the need for disabled persons. It should be such care for all ages on a long- determined whether existing pro - term basis. This.'can cause comp- grams can be or need to be ex- lications"to the parent or guardian panded. ( (cont'r,) (cont'd) MICROFILMED BY JORM MICROLAS CEDAR RAPIDS -DES MOINES s k - 4) CDBG - Human Services Nelson Adult Center (cont'd) in arranging for care during day- time hours if he or she must be at work or meet other obligations. Some less severely disabled child- ren may be appropriately "main- streamed" to childcare facilities. Childcare providers should meet with agencies serving the dis- abled to determine the feasibility of such an approach. It should be noted at first that this is an area which we have not worked with for as long or as closely as with the areas of spouse abuse and tran- sients. We have no statistics on the extent of need but have, through input from a variety of providers and some consumers, reached the conclu- sion that there is a greater need for day care for disabled persons than what can be presently provided. While the subcommittee that developed the recommendations for the disabilities feels that this area is a low priority compared to some of the other areas of study (that is, that there are a multiplicity of services for the disabled and that there are greater needs in regard to other profile areas such as transients and juvenile justice), this was found as a need through our study. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MICROFILMED BY JORM MICROLAB crnnP RAPIDS'N,, City of Iowa Ci1 MEMORANDUM DATE: December 29, 1978 TO: City Council FROM: City Manager RE: Material in Friday's Packet Informal agendas and meeting schedule. Memo for record regarding phone call from Mrs. Means about calendar parking. 7`i Memorandum from Dr. Wolraich regarding closure of Melrose Court. 7,S Memorandum from Fire Chief Keating regarding tavern inspections. 7 6 Letter from Executive Director of Johnson County Regional Planning Commission regarding a meeting of State legislators and local officials. -/7 Flyer regarding public meeting on Small Cities Grant Application. 7 g MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40INES I City of Iowa Cif MEMORANDUM = DATE: December 29, 1978 TO; For Record FROM: Lorraine Saeger RE: Phone Call from Mrs. Duane Means A phone call was received today from Mrs. Duane Means of 120 Fairchild regarding the City plans for calendar parking. Mrs. Means feels that the calendar parking in that area should be extended past 5:00 P.M. since at that time of the day the streets are so jammed that even emergency equipment cannot get through. She also feels that where parking is allowed in congested areas, there should be at least one parking stall per property allocated for loading, unloading, taxis, SEATS buses, etc. She also expressed concern about cars parking too close to the inter- sections on streets as well as in alleys. She noted one accident where a motorcyclist was hit by a car at the intersection of Fairchild and Dubuque which was caused by cars being parked too near the intersection. 71 i She asked that her comments be passed on to the Council members. i { j i '7y r MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES M F ra "110 Lmelrow iA.1 , Tuxua EMO TO: Members of City Council ROM: Members of Brookland Park Neighborhood Association ATE: December 21, 1978 EGARDING: Closure of Melrose Court nclosed is a revised copy of the position paper we presented to the Planning and Zoning Commission. We are enclosing it for your interest. NLW/bjm nclosure MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 7S ■ D i R .. i .. �. E i I I i i I i F i i i i , ra "110 Lmelrow iA.1 , Tuxua EMO TO: Members of City Council ROM: Members of Brookland Park Neighborhood Association ATE: December 21, 1978 EGARDING: Closure of Melrose Court nclosed is a revised copy of the position paper we presented to the Planning and Zoning Commission. We are enclosing it for your interest. NLW/bjm nclosure MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 7S ■ 4 I� MEMO TO: Planning and Zoning Commission FROM: Brookland Park Neighborhood Association DATE: December 20, 1978 REGARDING: Closing of Melrose Court to through traffic We strongly support the closing of Melrose Court as recommended by the Director of Public Works in a memo on October 13, 1978. This is based on the fact that the hazard of continued use of this street as a through street far out -weighs the hardships caused by its closing. What follows is the development of the facts on which this conclusion is based. HAZARDS: Based on the recent Department of Public works survey, Melrose Court averages about 2600-3000 cars on weekdays. This would put it in the category of a collector street. It is 0.2 miles in length and connects Melrose Avenue with Greenwood Street going to Benton Street and Myrtle Street going to Riverside Drive. The recommendation by the Department of Community Development is that a collector street should be 40 feet in width with a sidewalk 8 feet from the curb. A left turn is also recommended. Melrose Court is 19 feet in width, which is even less than the recommended 24 feet for a secondary local street. The sidewalk is 2-3 feet from the road. There is a sharp 900 bend at its south end and at least 3 of the homes along the street are considerably closer to the street than city ordinances. They are in fact only 7 feet from the road. The sidewalk which is only 2-3 feet in width is heavily used by pedestrians working at the health complex. In addition, children frnm 42 families use it to walk to Roosevelt School including children from at least two day care centers on Melrose Avenue. rhe combination of a narrow street with a moderate volume of automobile traffic, a narrow sidewalk with a large volume of pedestrian traffic close to the street, and a sharp bend make for hazardous conditions. To date, there have been three reported accidents this year. This is consi- derably fewer than the actual number. There have been weeks when the residf.nts have seen as many as 3 minor accidents in a weak. In addition, there have been numerous near accidents, particularly involving pedestrians and automobiles. Two such cases in the past several months are on record in latters to the City Council. In discussing alternatives to closure, suggestions have been made for controling speed. In reviewing these recommendations such as speed bumps, a lower speed limit, or additional stop signs, they are all either illegal or ineffective and facts would suggest that the problem is primarily volume rather than speed. The only possible conclusions is that the problem will not be solved unless the volume is reduced and the traffic volume will not be reduced to a safe level for the pedestrians unless the street is closed to through traffic. EFFECTS OF CLOSURE: Closure will no doubt change some traffic patterns. Thin was the purpose of performing the origin -destination study. The present: coln- prehensive plan does not deal with the issue of southerly access to the Univer- sity of Iowa Health/Sports Complex. If the present comprehensive plan's MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES -2 - population projection holds true, the present recommendation would mean that there would be an even greater volume of traffic using Melrose Court in the future. Therefore, it would seem that the long range planning should deal with this problem and that it would be better for Melrose Court not to be included as a through route. At the present time, if Melrose Court is closed to through traffic, auto- mobiles will have three alternative routes: Grand Avenue to Riverside Drive, Melrose Avenue to Sunset, and Melrose Avenue to George. Melrose Avenue and Grand Avenue are both considered secondary arterials and Riverside Drive is a primary arterial. These streets should therefore be able to handle the extra traffic which would probably be an additional 1200 cars according to the origin-distination study. This will no doubt cause additional congestion and delay, but would not cause a hazardous condition as exists on Melrose Court. Furthermore, during rush hour, it now takes 5 minutes to get from the hospital complex to Riverside Drive and Myrtle Avenue via Grand Avenue. Even doubling or tripling that time will be inconvenient, but will not cause an inordinate amount of delay. The recommendations of the Department of Public Works to widen Byington will help to decrease that problem. Both Melrose Avenue and Sunset Street are secondary arterials and should be able to handle the additional traffic. We think fewer cars would probably use the George Street route than is estimated by the origin destination study because of the more round -about route. It would certainly not get anywhere near the volume presently using Melrose Court and none of those streets are only 19 feet in width. The city planners will need to develop a traffic plan to deal with the southerly access to the health/sports complex in order to prevent other prim- ary and secondary local streets from developing the problems which exist on Melrose Court. This needs to be done with the participation of the Univers- ity of Iowa since they are the main source of traffic in the area. Two poss- ibilities which would involve them are: 1) reopening Sourth Grand Street to commuter traffic and 2) extending Byington south of Melrose Avenue to Myrtle on University property. The former would alleviate a great deal of pressure on Melrose and Woolf Avenues, and the latter world replace the function now served by Melrose Court, but it would be done on an adequate street without damaging an established neighborhood. CONCLUSION: In conclusion, presently Melrose Court is an inadequate street to serve its present function. This has resulted in hazardous driving and pedestrain conditions. Closing it is the only effective way to alleviate the: problem. Closing the street to through traffic would cause some inconvenience, but would not result in any hazardous conditions. If the traffic volume in- creases as is predicted, the city planners need to develop a traffic plat: which deals with southerly access to the health/sports complex and the Univer- sity needs to participate in that planning. We are concerned that the issue of closing Melrose Court is not tied to some of the controversial issues such as the Melrose Court diagonal. As in the past that would delay closure significantly thereby maintaining a hazardous condition. 21 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIDES Y ! 1 City of Iowa Ci., MEMORAND DATE: DecembeeNi 978 TO: Neal Berlin, City Manager FROM: Robert P. Keating, Fire Chief J RE: Tavern Inspections �f t Police and Fire made their first joint tavern inspections November 3rd. To date we have recorded twenty five joint inspections. The Police Department indicated Friday and Saturday nights as the busiest nights based upon their experience. As a result of this Friday and Saturday nights were selected as joint inspection nights. The departments make three inspections each night giving us a total of six inspections each week -end. Reports indicate very few problems and it appears the program is effective and a good deal of success. Three drinking establishments are inspected each night. The following is a condensed report of each inspection: November 3rd Batt. Chief Irving accompanied by Capt. Lee Woodfields - Exits O.K. Exit lights O.K. Copper Dollar - Exits O.K. Exit lights O.K. Grandaddy's - Exits O.K. Exit lights O.K. Bars were operating at approximately one half capacity. November 4th Batt. Chief Kloos accompanied by Sargent Teggatz Airliner - O.K. Joe's - O.K. Woodfields - O.K. No evidence of overcrowding. 76 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES November 10th Batt. Chief Irving accompanied by Capt. Lee Woodfield's - Exits and lights O.K. Maxwells - Exits and lights O.K. Fieldhouse - Exits and lights O.K. All three places were estimated at 3/4 capacity. Busy but not overly crowded. November 11th Captain Fjelstad and Sgt. Teggatz Deadwood - O.K. Woodfields - Exit door blocked by one chair and a stool. Correction - Manager removed chair and stool. Grandaddy's - No crowd capacity sign. Exit door locked. Exit light out. Correction - Manager located and displayed sign. Manager unlocked exit door. Replaced bulb in exit light. November 17th Firefighter Brooks accompanied by Clark and Richardson Woodfields - O.K. Fieldhouse - O.K. Airliner - O.K. All three places were well under capacity. November 18th Batt. Chief Wombacher accompanied by Sgt. Hayzlett Maxwells - O.K. Joe's Place - O.K. Fieldhouse - apparently operating at capacity - holding customers at front door - O.K. Woodfields - appeared to be at capacity. Manager started holding customers at the door. Follow-up inspection by the Chief and Fire Marshal the following Monday. Manager agreed he was at capacity - but did not exceed because he put controls at the doors. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES ® johnson county 03 regional planning commission ®� 22%2 South dubuque street, :owo city. Iowa 52240 (31(>)351-8556 -- I - December 8, 1978 . k- Members of the Iowa City Council Attn: Neal Berlin Civic Center Iowa City, IA 52240 Dear Councilmembers: Isotel lurrer omiwvn Emil L. Btcndt E.rca-w arca+ The Johnson County Regional Planning Commission is sponsoring a meeting for State Legislators and local officials and the general public for the purpose of identifying priority legislative concerns of our area for the coming legislative session. The meeting is scheduled for Satur- day morning January 6, 1979 from 10:00 to 12:00 noon in the auditorium of the Iowa City Public Library. The meeting will be chaired by the Johnson County Regional Planning Commission. The State Legislature will convene on Monday, January 8, 1979. This meeting will provide an opportunity for local officials and the general public to identify their priority concerns to our state representatives well in advance of any legislative action. Please contact our office if you have any questions on this matter. b� r Si,eerely,/� c,6,Ll.EI^ Emil L. Brandt Executive Director ELB/fb MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES Ido RIES -77 SMALL CITIES GRANT APPLICATION FOR ARMORY NEIGHBORHOOD IMPROVEMENTS PUBLIC MEETING Wednesday January 3,1979 7:30 pm Civic Center Council Chambers THE GENERAL PUBLIC IS INVITED to review and discuss proposed improvements for the Armory Area Neighborhood. The City's consultant engineer for Ralston Creek improvements and members of the City staff will be present to answer your questions. MICROF ILMf0 B' JORM MICROLAB MICROFILMED BY JORM MICROLAB i.E DAN NAP IOS•Uf '1i)I!jj5 (`1 City of Iowa Cr'? MEMORANDUM DATE: January 5, 1979 TO: City Council FROM: City Manager RE: Material in Friday's Packet Memorandum from the City Manager regarding the evaluation of the Manager 7 scheduled for January 8, 1979. Copy of letter from the City Manager to Rev. Heininger regarding cable IWO television. Copy of letter from the City Manager to Johnson County Regional Planning 8 I Commission regarding State transit assistance. Memorandum from Housing and Inspection Services Department regarding' 8,2 electrical permit for ACT building. Memorandum from Director of Public Works regarding right-of-way for Highway 1. Memorandum from Police Chief regarding calls pertaining to cabs. Sy 83 Agenda for January meeting of Council of Elders. 8 5 Agenda for.January 10 meeting of Parks and Recreation Commission. 9 Minutes of December 6 staff meeting. $ y MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES ('") City of Iowa Ci' MEMORANDUM DATE: January 3, 1979 TO: City Council ''/ FROM: City Manager�/gv RE: Evaluation of Manager - January 8, 1979 The Council completed an evaluation of the City Manager at the end of June 1978. At that time the Manager provided the Council with an extensive packet of information which you may wish to review. The Manager's response to the June evaluation was provided in a memorandum dated August 1, 1978 (copy enclosed). As indicated in the introductory paragraph, consideration of performance criteria would be appropriate. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 79 'I I >I I I I i I ('") City of Iowa Ci' MEMORANDUM DATE: January 3, 1979 TO: City Council ''/ FROM: City Manager�/gv RE: Evaluation of Manager - January 8, 1979 The Council completed an evaluation of the City Manager at the end of June 1978. At that time the Manager provided the Council with an extensive packet of information which you may wish to review. The Manager's response to the June evaluation was provided in a memorandum dated August 1, 1978 (copy enclosed). As indicated in the introductory paragraph, consideration of performance criteria would be appropriate. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 79 i ncity of Iowa CRT - MEMORANDUM DATE! August 1, 1978 TO: City Council FROM: City Managei/l' i RE: Response to City Council Evaluation of City Manager It was agreed that the City Council and City Manager will establish a six- month evaluation schedule with at least one evaluation in conjunction with the budget process. These evaluations will be much more beneficial for both parties if the City Council establishes specific criteria which will be used to evaluate the Manager. This provides an opportunity for both parties to understand, in advance, the expectations for the City Manager who then will be better able to work toward specific goals. This procedure also will enable the City Council to identify administrative priorities and reduce the tendency to base evaluation factors upon a limited number of events which, when viewed in the entire context of the City Manager's responsibilities and relationships with the City Council, may or may not be significant. The evaluation information sent to the City Council on June 16, 1978, included several specific examples of evaluation criteria. The Manager will be pleased to work with the City Council on this matter. RESPONSE TO COUNCIL COMMENTS 1. Comment: Be straightforward with the City Council. The City Manager will be very much aware of this issue and will respond appropriately in the future. However, it is interesting to note that the two items mentioned involved issues where there was strong emotional involvement by all parties. High emotional involvement tends to affect both the perception of facts and their significance. The Manager has discussed the issue of the demolition of "Old Jet" with Linda Schreiber. She indicates that at no time did she give orders to anyone con- cerning the demolition. In the total context of the issue and the time frame, the actions seem appropriate. There was a period of time after the plane's removal where efforts were being made to acquire a new plane and the existing plane was deemed beyond repair. Linda was providing information as to what action had to be taken to comply with the Federal law for disposal. 2. Comment: The Mana er counts Council heads re ardin number of votes for a specific proposa IS was mentioned by the Ity Counc1 several ago. Since tha— t time ethe Manager has made a concerted effort not to havetheattitudes of the City Council affect the nature of recomnendations to the City Council. The degree of support evidenced by the City Council does and should have an influence upon the work program of the Manager and staff. For example, the project goals of the Council and other programs supported by a majority of the Council should receive more immediate and greater attention than issues raised by a single Council person. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140I11ES City Council August 1, 1978 Page 2 At the time of our discussion there was no recollection of a single incident. Specifics would be helpful. I believe that I am dealing with this item in the manner in which the Council desires. If in the months ahead there is a relapse, please let me know. 3. Comment: The informal agenda is too extensive and there is a tendency to hurryalong the discussion before consensus is reached. The informal agenda will be reduced in scope to comply with your request. Where possible a memo- randum of information will be used as a substitute for additional items on the informal agenda. Perhaps this will alleviate the discussion rush. 4. Comment: News is released before the Council receives it. The Manager and the staff are very much aware of this need. Our policy is to call each of you individually or provide the release in the packet to you in advance of general distribution if the topic is of major importance. However, there was a slip-up recently. We will do our utmost to be sensitive to the kinds of information which the City Council desires to receive in advance of general release. I 5. Comment: Clarify the role of the administrative assistant. The creation of the position of assistant city manager, with the revised position description, should go a long way toward resolving this item. 6. Comment: A question concerning procedures for dismissal of employees. As it was not clear as to the nature of the problem, the Manager agreed to provide to the City Council (enclosed) the applicable portions of the State law, City personnel policy, and collective bargaining agreements. In addition, a revised draft of the City personnel policy is being prepared. This change will include amendments to the disciplinary section. The Council will review the changes to determine if they meet the expressed concerns. ' 7. Comment; g t2rl oats and ob'ectives re orts from de artment heads. For some time the Manager has fe t a need for quarterly reviews of this nature with the City Council. These will be beneficial for both the Council and the j staff. A schedule for the current fiscal year will be prepared in the near future. However, it is unclear as to whether the Council wishes to continue to receive the monthly administrative reports from the department heads. The Manager finds the monthly reports useful for his purposes. 8. Comment: Not tough enough on people who do not do the job. As specific problems or instances were not mentioned, iiia it di�icu t to respond to this item. The degree of "push" that is needed should be related to the established goals of the City and the departments. Generally there has been very significant improvement in these areas. The Council may be concerned about additional projects or inquiries to which the staff does not attach the highest priority. Additional specifics in this area would enable the Manager to respond more directly to your request. 9. Comment: Concerns about collective bargaining. Detailed information on this subject has been provided prev ous y. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES HONES �p'nVj January 4, 1979 V The Rev. Edward K. Heininger, Chairman Ecumenical Consultation, Task Force on CATV 30 North Clinton Street Iowa City, Iowa 52240 Dear Rev. Heininger: This letter responds to your inquiry of December 17, 1978, relating to the proposed broadband telecommunications franchise. For the benefit of persons who may not be familiar with your questions, both the questions and the responses are provided. 1. UESTION: Does the ordinance providing for cable TV require the company to make cable connections equally available to all sections of the city (even though all may not be equally lucrative with sub- scribers)? ANSWER: The broadband communications ordinance specifically establishes conditions for extension of the network. Section 14- 78, Extension of Network, (2) Extension of Network within City Boundaries , (a) Conditions of Rem Extension provides that (t)he grantee shall at its expense within a reasonable amount of time extend its broadband communications network so as to provide full network service to all residents of: 1) newly annexed areas of the city not then served by a broadband communications network, or 2) new housing areas developed within the city limits, or 3) any resident dwelling within the city limits and two hundred (200) feet of existing network." In addition, it was required that the companies specify in the proposal a construction schedule for the entire city. The proposal of Hawkeye Cable Vision Corp. provides on page 1 of Form H that substantially all plant will be built during year one. Certain areas may require additional time to secure access or easements and this work will be accomplished in year two. Eastern Iowa Cablevision Inc. provides on page 1 in Form H that approximately half of the construction will be completed in year one and the remainder in year two. In a public hearing prior to the election, a spokesman for Eastern Iowa Cablevision indicated that the EIC construction schedule is iR MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 2 substantially the same as the schedule for Hawkeye Cable Vision Corp. because EIC interpreted the years to mean construction seasons and, in fact, they believe that construction for both companies may overlap two construction seasons. The ordinance defines service area as the geographical area within the incorporated limits of the city. The Request for Proposals provides that "(u)pon completion of the Broadband Telecommuni- cations Network, basic service shall be available to one hundred percent (100%) of the dwelling units within the city to which access is legally available." 2.UEQ STION: Will cable TV also be accessible to University Heights and Coralville? Under separate contracts? ANSWER: In order for cable TV to be provided to other communities, those communities will have to comply with the statutory require- ments of the State of Iowa. Any proposals, contract negotiations or other matters regarding service in those cities will be con- sidered by the city councils of the respective cities. However, Section 14-78 Extension of Network (1) Extension Across City Boundaries provides that "(b)efore any subscribercated in unit a commy other than the City of Iowa City or University of Iowa is allowed to connect to the broadband telecommunications network, the Grantee shall be capable of furnishing service to a 'substan- tially completed' system for Iowa City residents unless a waiver of this section has been granted by the City Council of the City of Iowa City." "A written waiver request must be made (30) days before, requesting an appearance before the City Council." "Such waiver request shall clearly state the potential impact of such occurrence on the operations and finances of the Grantee, the cost of such an extension and who is to bear such cost, and any antici- pated.interconnection with such institutions, as defined in Section 14-77 within the area to be served by such network extension." "If permission is granted by other jurisdictions the Grantee shall be required to extend the network or cooperate with other Grantees in those jurisdictions to provide service to institutions listed in Section 14-80 of this ordinance." "Those institutions listed in paragraph 14-80 of this ordinance are the University of Iowa, city and county buildings, public, paro- chial, non-profit private schools, the public library, the main office of the Board of Education and the Public Access Center." 3.UEQ STION: Will there be one commission to deal with all cable TV matters for the area? ANSWER: Each city will establish whatever procedure it deems appropriate for regulating cable TV within its community. There will be a single commission in Iowa City. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIES 4.UEQ STION: Regarding religious proposals: both companies have offered to include programming from the Christian Broadcast Net- work. CBN offers a rather narrow spectrum of religious program- ming, not completely representative of this community. We asked both applicants if they would negotiate which religious network program they would carry. Both said, "Yes - but we cannot change our proposal at this time." We would assume this negotiation would be worked out through the commission, when established. ANSWER: The telecommunications ordinance specifies both the system bandwidth capability and the basic channel requirement. The basic requirement of channels is provided in Section 14-83. Channels to berop vided, pp. 82-85. (A copy is attached for your reference). The study committee believes that any attempt to regulate the content of programming by the City Council or any commission would raise serious First Amendment questions of freedom of speech and separation of church and state. The committee feels very strongly that the market place should determine whether an applicant carries a specific program. Section 14-83(1) provides that productions on the public access channel shall be on a first come, first served nondiscriminatory basis. In addition Section 14-88(3) provides that "(t)he entire system of the Grantee shall be operated in a manner consistent with the principle of fairness and equal accessibility of its facil- ities, equipment, channels, studios, and other services to all j citizens, businesses, public agencies, or other entities having a legitimate use for the system; and no one shall be arbitrarily excluded from its use; allocation of use of said facilities shall be made according to the rules or decisions of regulatory agencies affecting the same, and where such rules or decisions are not effective to resolve a dispute between conflicting users or potent- ial users, the matter shall be submitted by resolution by the Broadband Telecommunications Network Commission." The committee did not believe that it was necessary to indicate that the City Council or the Commission could not negotiate or determine program content beyond the basic service requirements because of the overriding Constitutional principles. Perhaps most persuasive is the fact that Section 14-62(3), which lists the powers and duties of the Commission, does not include any authority to review or regulate content. 5.UEQ STION: We are concerned about the proposed location of studio facilities at the public library in the Hawkeye office. They implied that we would go there to arrange any programming we might want to do. We find that there seems to be uncompleted negotiation concerning this with library staff, that is reflected by comments at last Monday's meeting. Our questions are these: Who provides staff for this local program at the library facility? Who provides the management of the facilities? The library is available to non- residents (University Heights) only on a fee basis. Space, what about the cable facility? Has the Council negotiated with the library as to what this may mean in library staff for the future? MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 4 ANSWER: Indeed, the franchise ordinance and the proposals do not provide the degree of detail reflected by your questions. It is the intent of the ordinance that these details be addressed after a l specific company is offered the franchise. In accordance with this intent, the staff is recommending to the City Council that the City Manager be authorized to offer a franchise to a specific company and resolve these issues prior to the end of January. It is ex- pected that the City Council will designate a specific company at the regular meeting of January 9, 1979. If you have any other questions concerning this matter, please contact me. Sincerely yours, Neal G. Berlin ' City Manager Lcc: Rev. Cletus Madsen j Rev. Kenneth Royar Rev. Paul Sandin Rev. bendy Garrett Rev. Bob Welsh City Council City Attorney Connie Tiffany Bob Pepper Hawkeye Cable Vision Corp. Eastern Iowa Cablevision, Inc. j I L j I ' I I i I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140INES SKCTION 14-87, CIIANNI:LS 'fo III.,, PRovum) (1) Public Access Channel. The Grantee shall provide at least one dedicated, noncommercial public access channel, associated production equipment and necessary staff production assistance to be made availahle for the first five (5) mimKes of live production to the public At no charge on a first come - first served nondiscriminatory basis. Hours of availability for use of such channel shall he specified in the application for franchise. The Grantee shall regularly make information available to the public on the availability of the access channels with their monthly billing,. The Crantee shall, in cooperation with the Commission, draft rules for the utilization of access channels. Such rules nhall he placed on file with the City Clerk. Except as specified by the FCC, the Grantee shall not censnr any programming on the access channels. (2) Education and Government Access Channels. The Grantee shall in addition to Subsection (1) above provide at least one (1) additional channel, for educational and for governmental use. There shall be no charge made to users of these channels by the Grantee, unless this practice is specifically prohibited by FCC Regulations. Any required charges shall be in accordance with a schedule of charges filed and maintained with the City Clerk and approved by the City Council. The Grantee, in cooperation with the Commission, shall draft rules governing use of these channels. Such rules shall be placed on file with the City Clerk. M MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES r., _1 I (:1) University of Iowa (:I, 11o, •1•hP Grantee Alla ll pnrvld❑ nt Icn:u i one dedicated chnnnel for the Pxclnslve line of [hP IlnivP.rnity of 'own at the Ilnlverslty's dlvrretlon, Use of tills chnnnel will. he either (a) at on chargo, and nperited under roles for educo[lonal nccena or (b) operated under a IPnsed Channel agreement negotiated with the Grantee. r� (4) Additional Channels, Whenever any of the channels as act forth In Subsections one (1), two (2) or three (3) are In use during 80% of the weekdays (Monday through Friday) for 80% of the time during any consecutive three hour period for six consecutive weeks, the Grantee shall make an additional channel available for the same puipone. (.5) Producti------------------- on Costs on Access Channels. The Grantee shall not he responsible for the production costs of programs prepared for transmission (other than for brief live studio presentntLons not exceeding five (5) minutes) over the channels ns set forth in Subsection (1) above other than as the Grantee may elect to do so. i A schedule of rates for production and origination charges shall be filed with the City Clerk. Such rates shall reflect actual cost incurred by the Grantee. However, there shall be no charges or fees for play back of pre—recorded material on the public access channel. (h) Leased Access Channel. The Grantee shall maintain at least one specifically designated channel for leased accens uses. In addition, other portions of its nonbroadcast bandwidth, including unused M MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES portions of the apecially designated chnnnels, shall he available for leased uses. On at least one of the leased channels, priority shall be given to part-time users. (7) Local Origination Channel. The Grantee shall provide at least one channel fully devoted to local origination programming. The Grantee shall, in determining the use of this channel, consider any recommen- dations of the commission and general public. (8) Time and Weather Programming. The Grantee shall provide time and weather programming. (9) Television Broadcast Signal Carriage. The Grantee shall carry those television broadcast signals which are in accordance with Part 76, Section 76.63 of the FCC Rules and Regulations. The provision of additional television broadcast signals as provided for in Part 76, Section 76.63(a) shall also be required. The City is also interested in at least one additional television station broadcasting predominately in a non-English language. (10) FM Signal Carriage. In addition to the television signals set forth in Subsection 9 above the Grantee shall carry as a minimum the FM radio stations whose normal broadcast ranges fall within the City limits and all carrier current stations originating within Johnson County. If the Grantee elects to carry any AM station, all AM stations licensed to Iowa City must therefore be carried. In addition, the Grantee shall provide for inclusion of a leased audio channel services according to their adopted rate schedule. 84 r - _ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES ■ (11) Basic Service. Channels to he Included nn the ftrat 12 channels not requiring it convertor or other such appurtenance shall include: all television signals described 1n subsections one. (1), two (2), three (3), seven (7) and nine (9) of this section. As the maximized use of the total channel capacity in of a great deal of interest to the city, applicants for a franchise hereunder may submit proposals to utilize channels beyond the basic twelve (12). Such a proposal may include the use of convertors tit no additional charge to suhscrlhers. (12) Emergency Alert Override. The. Grantae shnll Incorporate into Its facilities the capability for an emergency override audio alert whereby a designee of the City, in times of crisis, may introduce an audio message on all Broadband Telecommunications Network appropriate channels simultaneously. The Grantee shall provide, in a location to he designated by the City, all equipment necessary for use of the emergency alert system. 85 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES � OA January 2, 1979 y Mr. Emil L. Brandt, Executive Director Johnson County Regional Planning Commission 22's S. Dubuque Street Iowa City, Iowa 52240 Dear Emil: For the past three years, the City of Iowa City has applied to the State for transit assistance. The funds have been allocated on a discretionary basis, and Iowa City has consistently received less than we believe to be a fair share based upon ridership, per capita cost of operation or any other relevant criteria. The City desires to demonstrate to the State that its very active transit program deserves substantially greater State support. We hope to compare Iowa City with other small urban areas and SMSA's on the basis of population, transit ridership, transit productivity, local financial support, and past State assistance, and to demonstrate that Iowa City should receive more IDOT funding. The assistance of the Johnson County Regional Planning Commission in this endeavor would be greatly appreciated. The City staff will supply relevant statistics. Your assistance would be required in gathering and tabulating similar data from other localities. A narrative would be written to explain the data and build a case. We anticipate that the State will be soliciting applications for FY79-80 transit assistance grants early in 1979 and the information needs to be completed by approximately April 1. Your assistance in this matter will be greatly appreciated. Sincerely yours, Neal G. Berlin City Manager cc: Mary C. Neuhauser, Chairman, JCRPC City Council Richard Plastino Hugh Mose II MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES City 'of Iowa Clfwf ,MEMORANDUM Date: January 4, 1979 To: Mike Kucharzak, Director of Housing and Inspection Services From: Glenn Siders, Senior Building Inspector Re: Electrical Permit for ACT Building This memorandum is to categorize the turn of events with the ACT build- ing which is now under construction. On December 8, 1977, a building permit was granted to ACT for the installation of some test piling. On December 9, 1977, an'electrical permit was issued tb E. & S. Electric Company and was signed by Jim Hynes for a temporary electrical service. On December 21, 1977, a building permit was issued to install all piling for that building. On February 2, 1978, a request for an appeal was submitted to the Electrical Board of Appeals to allow a wiring system which was not permitted by code. On February 3, 1978, a building permit was issued for the erection of the complete structure of the ACT build- ing. On March 14, 1978, the 1978 National Electrical Code and local amendments were adopted. On March 20, 1978, the appeal for the unique wiring system was heard by the Board and was approved under certain guidelines. Around the end of May or the beginning of June 1978 Mr. Paul Bowers, the Electrical Inspector talked to Mr. Engle, a co-owner of E. & S. Electric Company and to the job foreman on the ACT work site and verbally indicated to both people that an electrical permit had to be acquired. On August 22, 1978, Council adopted by resolution a fee schedule to modernize the billing of commercial work under the National Electrical Code. On December 20, 1978, Paul Bowers was notified to inspect the job and release the permanent service at the ACT building. Mr. Bowers was again in contact with the job foreman on the job site and again indicated to this person that a permit must be obtained. On December 21, 1978, a representative from E. & S Electric Company ap- peared at the permit counter with a permit application and at that time was informed that the fee for this permit would be tripled as adopted by Council resolution. On January 2, 1979, Mr. Engle was again in contact with Mr. Bowers and Mr. Berlin asking for a waiver of the triple fee at which time he was denied. The above outlines the dates of what occured and the following is a little more indepth explanation of other things that were also mentioned on some of these dates, they are as follows: It should be remembered that at the time the appeal for the unique wiring system was approved the contractor who was present at that appeal was told he needed an electrical permit before he could start the construction job. It was also brought to the attention of the public that because Mr. Jim Hynes who was at that time the chairman of the Electrical Board of Appeals and was also a consultant to the E. & S. Contractors Company did abstain from any voting that took place during that appeals meeting. It should also be remembered that the code that was adopted on March 14 was not ro MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110InES ,LL 2 only amended to adopt the 1978 Electrical Code but was amended to allow a wiring system of the type to be used by the ACT firm to be approved with Appeal Board consideration. E. & S. Electrical Company was told not only at the appeals meeting but later on that year that an elec- trical permit still had to be obtained and this was admitted to by Mr. Engle himself during the January 2 conservation with Mr. Bowers and Mr. Berlin. The penalty for obtaining an electrical permit after work has commenced is tripling the fee of the permit. This triple fee was recommended and advocated by the Board of Appeals with 100% concurrence. The changing of the fee schedule to incorporate commercial work was also endorsed and was also written by the Electrical Board of Appeals to accommodate and lessen the cost for commercial work. It should also be remembered that a permit could have been obtained on March 21, 1978, for the work that had to be done. We did have a way of charging for an electrical permit for commercial work. Lastly, it should be remembered that neither, Paul Bowers nor the Electrical Board has the power to waive nor reduce penalty fee, or any of the fee scheduling for an electrical permit. It is my opinion that the only waiver that could be granted would be a resolution reconsidering the fee schedule. If any of this memorandum is unclear to you or you would like to discuss it in more detail, please do not hesitate to contact me. Thank you very much. jm3/19 s MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES B I r-� �. MINUTES" 'ELECTRICAL BOARD OF APPEALS Council Chambers 3/20/78 Board Members Present: Jim Hynes, John Robinson, Dale Flannery, Ferrel Turner Staff Present: Paul Bowers, Glenn Siders Others Present: Richard Goodyear, P.E., of Spitznagel Partners, Inc. Marvin Brecht of A.C.T. and two representatives of E & S Electrical Contractors Re: A.C.T. Appeal on an Alternative Wiring Method Meeting opened at 7:00 P.M. with Mr.. Goodyear P.E. introducing a set of shop drawings for the proposed A.C.T. wiring system. The board members then reviewed the plans. Questions then were asked of Mr. Goodyear- and Mr. Brecht of A.C.T. concerning what they could get along with. A motion was then made by John Robinson to approve on a pilot or trial basis the flexible electrical system (Electro Connect) proposed for A.C.T. office building subject to the following conditions. j1. The length of flex will not be over twenty feet (20') for power poles, twelve feet (12') for light fixtures. 2. Require certified as built drawings, certified by the engineer to show the exact connections and the lengths to power poles and lighting fixtures. 3. There will be prior notification and approval to the electrical inspector and board for any changes after job completion. I 4. There will be semi-annual reports beginning six (6) months after a certificate of occupancy has been issued fort hree (3) years and will state problems experienced or any other problems with the system. These reports to be made by A.C.T. to the electrical inspector. Potion seconded by Ferrel Turner. Unanimous vote with Jim Hynes abstaining. Respectively submitted, i i TO Bowers, Secretary to the Electrical Board of Appeals I MICROFILMED BY I JORM MICROLAB CEDAR RAPIDS -DES MOINES Address 2251 Dubuque Rd. Owner American College Testing Program 1 Address CONTRACTOR Name Loomis Brothers, Inc. Address S PE CI FI CAT I ONS Type Occupancy new office bldg. Description of Work new ACT office bldg. N2 Floor Area Sq. Ft. 74,520 New X Annex Remodel Bldg. Permit N 16918 Permit Fee $ 4,577.59 Date Issued 2/3/78 Valuation 3,274,900. Type of Const. I Occupancy Gr, B 2 + A3 Zoning Distr, ORP Fire Zone Z Lot b -' Block Size Subd. Repair Number of Rooms MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES HOINES b Address- 2251 Dubuque Road Owner ACT Address CONTRACTOR Name Loomis Bros. Address SPECIFICATIONS Type Occupancy office nr TO kTest pile onl I BI-,. Permit # 16876 Permit Fee $ 5.00 Date Issued 12/8/77 Valuation 500. Type of Const. IIFR Occupancy Gr. B-2 Zoning Distr. ORP Fire Zone 2 escr1* pt1 on o or Y Lot # Block— Size Subd. i Floor Area Sq. Ft. New Annex Remodel Repair Number of Rooms Basement --yes no Number of stories J..Address 2251 Dubuque Rd. Bldg. Permit 0 16889 Owner A.C.T.$ 10.00 Permit Fee Address Date Issued 12/21/77 CONTRACTOR Valuation 1000.00 Name Loomis Bros Type of Const. 11FR Address Occupancy Gr. B-2 SPECIFICATIONS. Zoning Distr. ORP Type Occupancy office Fire Zone 2 Description of Work piling only as per letter dated Lot 0 12/10/77 from Shive Hattery Assoc. Block Size Subd. Floor Area Sq. Ft. New Annex Remodel_ Repair Number of Rooms Basement --yes— no Number of stories MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES �r- r) %.;11y PT low" = MEMORANUQM Date: January 1, 1979 To: Neal Berlin a d ity Council From: Dick Plastino Re: Council RequestInformation on when Right-of-way for Highway 1 will be C mpletely Acquired Public Works has received a letter from Leonard C. Balcom of IDOT. Right-of-way agents have been acquiring a right-of-way for the past several weeks and the State plans on having all condemnations completed prior to July 1, 1979. bdw311 cc: Highway 1 File MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140114ES M! n City of Iowa C --;y MEMORAND M - DATE: Januar 7 gy TO: Neal Berlin, City Manager FROM: Harvey D. Miller, Police Chief RE: Calls in Regard to Cabs lllJ// I On New Year's Eve the Police Department received fifteen calls about the local Cab Company either not answering the telephone or not responding to requests i for service promptly. On Monday, New Year's Da calls were received. Y> eight Several attempts by the Police Dispatcher to contact I the Cab Company by telephone also failed. 1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401IIES i (") City of Iowa C' ' y MEMORANDUM DATE: January 2, 1979 TO: Council of Elders FROM: Bette Meisel, Program Development Specialist RE: January Meeting of Council of Elders NOTICE: STANDING RULES TO BE VOTED ON AT FEBRUARY MEETING. Council of Elders January 10, 1979 -- 1:30 P.M. Recreation Center Meeting Room "A" Agenda 1. Minutes. 2. Final evaluation and revision of standing rules for Council of Elders. 3. Discussion of implementation of Council of Elders' survey of services and equipment for the Senior Center. 4. Solicitation of members' views on content of Senior Center Director's job description. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES SJ AGENDA IOWA CITY PARKS AND RECREATION COMMISSION RECREATION CENTER ROOM B JANUARY 10, 1979 - 7:30 P.M. i 7:30 - 8:30 p.m. -- Joint meeting with the Riverfront Commission. 8:30 - 8:35 p.m. -- Approval of the minutes. 8:35 - 8:45 p.m. -- Public discussion. 8:45 - 9:45 p.m. -- Discussion of the FY 80 budget. j 9:45 - 9:55 p.m. -- Committee reports. 9:55 - 10:00 p.m. -- Chairperson's report. 10:00 - 10:05 p.m. -- Director's report. -j 10:05 - 10:15 p.m. -- Other business. 1 10:15 p.m. -- Adjournment. :i I i i i i i j I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES j MINUTES OF STAFF MEETING December 6, 1978 Departmental referrals from the informal and formal Council meetings of December 4 and 5 were distributed to the staff (copy attached). The City Manager requested the department heads to discuss at their weekly meetings any material which should go in the weekly packets to the City Council. Items for the agenda of December 12 include: Shive-Nattery contract for soil inspection on Block 83-84 umsonr Resolution of commendation for Richard L , I I i Continuation of public hearing on Copper Dollar Resolution for position of graphic technician The City Manager's Secretary was asked to contact the Police Chief to learn if any j complaints have been received regarding the Copper Dollar. If not, the staff recommended that the public hearing be closed. The goals and objectives of the City Council were discussed. It was felt that some of the wording was confusing. Also Ralston Creek has been left off. This should be should added. Under "Objectives nMeasurements," mwas that dmatchbut do not. AlsotheSmallCities Application noted t onshouldbe included. I It was the general consensus of the staff that the City Council should review the progress of their goals quarterly. It was noted that the Resources Conservation Commission is not on schedule with its ' ' program. Dennis Showalter gave a report resulting from meetings of the Management Compensation Team. Prepared by i Lorraine Saeger 1 ! 37 01 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140114ES Informal Council Meeting December 4, 1978 DEPARTMENT REFERRALS MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES W SUBJECT DATE REVD REFERRED To DATE DUE ~ COMMENTS/STATUS W � Fox property on River Street 12-4 H&IS Complaints re. condition of property and cars on the street. Check status Police of inspections of this property and HUS�1 Model lease 12-4 Legal Council wishes City to put togetherF'—ct model lease and checklist with the checklist as part of the ordinance and model ease to con orm t the ordinance.- r finance.After Afterapproval by H&IS and Legal, Council will review.checklist informally; before acting on it. ' City Mgr Explore alternatives for Council in Grooms Estate (Westinghouse lagoon) 12-4 Legal dealing with this matter. i Can separation and recycling pilot 12-4 Public Wks Refer matter to Resources Conservation Commission for study and recommendation project. to City Council re. future operation. Newspaper Pickup 12-4 Public Wks Energy Coorc City will go with recommendation o R.C.C. (go on trial period). City�co advertise as agreed and to monitor Emergency repair and housing winteri- zation program to be developed and Revised Housing Rehabilitation Program 12-4 H&IS incorporated into rehab program as soon pro for Council action. I i Housing Commission can become involved. Commission support for housing rehab E 12-4 H&IS Suggest use of subcommittee including program neighborhood representatives, possibl y _. rehab clients. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Informal Council Meeting December 4, 1978 Page DEPARTMENT REFERRALS SUBJECT DATE REc D REFERRED TO DATE DM W W � COMMS M/STATUS Freeway 518-218 Interchange 12-4 City Mgr Re. land acquisition in progress. If no reply from IDOT, pursue further information on status of this project. Cable. Television Franchise 12-4 City Mgr Schedule for informal session and , notify Hawkeye and Eastern Iowa Cablevision to be present for questions. I I I I I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Regular Council Meeting December 5, 1978 DEPARTMENT REFERRALS MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES SUBJECT DATE RECD REFERRED TO DATE DUE Q w g a 4 COMMENTS/STATUS W ¢a. City -County Annexation Policy 12-5 Legal Does any agreement exist between City Agreement P&PD and County regarding roads adjacent to annexed parcels? Report to Manager. Council Legislative Committee meeting with area legislators. 12-5 City Mgr Coordinate setting up this meeting before January 1979. City -County Land Use Committee 12-5 City Mgr Dennis Kraft and one member of Planning and Zoning Commission to be appointed. deProsse Closing of Melrose Court 12-5 Public Wks Advise Manager when report and recom- mendation will be ready for Council and Helen Brom, 409 Melrose Court P&Z. Neighbors to be notified when Council and by P&Z. Selection and appointment of 12-5 City 9 Letr Notify boards and commissions when c commission/board members Legal Council will discuss this issue. Legal report to Manager when opinion on in memorandum as previously requested. Wardway bus route 12-5 Public Wks Continue to monitor revised route for Balmer cost effectiveness and ridership. Fuel fumes in buses 12-5 Public Wks Can anything further be done about this? eport to Council on this and also bus Perret oise remedies available or employed. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES Regular Council Meeting December 5, 1978 Page 2 DEPARTMENT REFERRALS SUBJECT DATE RECD REFERRED TO DATE DUECOMMENTS/STATUS W ~ W Kirkwood Truck Embargo 12-5 Public Wks ign corner of Dodge and Burlington re. Kirkwood truck prohibition. Compile list of Iowa City and Cedar Rapids or notification of truck embargo. N ­ Also ADS truck capacity. University Heights bus service 12-5 City Mgr Schedule for informal session. ' I i i i - i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES MICROFILMED By JORM MICROLAB --EPAP RAPIDS - )f , 9pII!!5 1� MATERIAL DISTRIBUTED AT INFORMAL SESSION OF JANUARY 8 1979: PROPOSED BUDGET - CITY OF IOWA CITY - FY1980 (this item is placed directly behind this, meeting folder) j i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES INFORMAL COUNCIL DISCUSSION JANUARY 8, 1979 i INFORMAL COUNCIL DISCUSSION: January 8, 1979, at 1:55 PM, In the Con- ference Room at the Civic Center. Mayor Robert Vevera presiding. j COUNCILMEMBERS PRESENT: Vevera, Roberts, Balmer, Neuhauser, Perret, Erdahl. Absent: deProsse. STAFFMEMBERS PRESENT: Berlin, Stolfus, Helling. Others present for certain discussions, as noted. TAPE-RECORDED ON REEL NI, Side I, 1-1755. EXECUTIVE SESSION 1:30 P.M., Conference Room, Civic Center Moved by Balmer, seconded by Roberts to adjourn to closed session for discussion of Collective Bargaining. Motion carried, 5/0, Balmer Erdahl, Neuhauser, Roberts Vevera present voting 'aye'; Absent: deProsse, Perret. Councilmembers requested that cards be provided for them, IIsting the reasons for which they can go Into a closed session. Council voted 5/0 to accept the proposal for Fire outlined by City Manager Berlin. Councilman Perret arrived, 1:52 PM. Moved by Erdahl, seconded by Neuhauser, to adjourn, 1:53 PM. Motion carried unanimously, 6/0. Tape-recorded E.S. Reel N14, Side I, 1-136. INFORMAL SESSION APPOINTMENT TO BOARD OF ELECTRICAL EXAMINERS L APPEALS Moved by Roberts, seconded by Neuhauser, to formally appoint on 1/9/79, Earl Eyman, 438 Clark St.. Motion carried, 6/0, deProsse absent. REVIEW ZONING APPLICATIONS Boothroy 8 Schmeiser present. 10-740 Area South of N. Dodge between N. Summit 8 Conklin -Rezone from CH to Cl zone. Ordinance will need a 3/4 majority -vote to rezone because of objections filed. Rezoning of Hy -Vee area as deferred will be also on agenda. Ty'n Cae Area Annexation Public Hearing and Resolution Annexing on agenda. This excludes r -o -w on Mormon Trek. A committee to resolve issues with Johnson County was agreed to, with Erdahl 8 Roberts working with Shipton 8 j Cilek to work out a pollcy.7 City Mgr. to contact Board 8 JCRPC. Fence Ordinance Kucharzak, Siders present. Previous changes requested by Council have been made. Side fences - height limit has been raised to 81. Council discussed fence require- ments at Intersection of streets (2' over curb level), but a majority decided to keep the requirement as drafted. I Ord. Vacating Harrison St. There were no objections to giving the three readings of the Ord. at the formal I meeting Tues. Meadville Subd. ' t Subdivision preliminary approved six months ago. FIICROFILMEO BY JORM MICROLAB CEDAR RAPIDS•DES MOINES ■ Page 2 - Informal Council January 8, 1979 Court Hill -Scott Blvd. Part 7 The plat as revised and approved by P&Z has no access to Scott Blvd. The developer agreed to give 50' right-of-way. AGENDA- COUNCIL TIME I. Plastino explained the need for the agreement with Stanley Consultants on the Ralston Creek Project. The City needs the design so they can tell property owners affected what is being proposed. He asked for a commitment from Counclimembers for possible condemnation and for proceeding with the project. There were no objections from Council. It was suggested that a mock-up of the North Branch Stormwater Detention Facility be constructed. Cost will be Investigated. 2. Glaves explained the problems with the site plan for First Federal project. Applicability of tree ordinance to Kirwln site was questioned; Siders thought it was not in effect. 3. Vevera suggested that the City -County Mutual Aid Agreement would not benefit Iowa City. 4: Regarding Res. Authorizing City Mgr. to settle claims, Council agreed to change the amount to $3,000, and use wording, 'City Mgr. or his designee'. 5. Perret suggested discussion informally of the Willis report on alternatives for bridge construction. G. A discussldn of possible contract with University Heights for bus service will be scheduled with the budget discussion for the Public Works Dept. on Jan. 22, 1979. 7. There were no objections to the City Clerk's request to add the Abstract of the Cable Television election to the Consent Calendar for 1/9/79. 8. Staff to Investigate fire regulation prohibitions regarding movie patrons standing in movie theatre lobbies. 9. City Mgr. Berlin advised that Second Avenue Court is not a city street, but an alley. 10. Berlin also requested no action on Brachtel memo on snow removal as the staff will come to Council with all proposals.at the same time, so the total effect can be understood by the public. 11. Cable Television, the rumor Is that the local people for American would be in only for one year, then would sell their interest. Berlin noted that altho the City Attorney filed a request in District Court to have the case dismissed, Cox wants their own election. SMALL CITIES CDBG THREE-YEAR GRANT PROPOSAL -Armory Neighborhood 740-1470 Kraft, Vann, Martzahn, 8 Ed Brinton, Shoemaker Haaland Cons. Engrs. present. Kraft outlined Information received as a result of a visit to HUD, major problems, and changes contemplated to make a more competitive application. Addition of area north of the railroad tracks was suggested. Acquisition, relocation, demolition and clearance were explained. Brinton outlined possible changes to the channel for Ralston Creek. Timetable was presented for the project. See Index #2332 for Grant Application. Alternatives re Benton St. discussed. Possibility for railroad crossing signals �.� on Gllbert/Lafayette will be investigated. Notification of project d✓ will be made to expanded area persons tomorrow. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I4011JES t 1 i 1 1 � ' PROPOSED BUDGET CITY OF IOWA r.ITY MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES M01:1Es City of Iowa City MEMORANDUM TO: City council FROM: RE: DATE! February 2, 1979 Rosemary Vitosh, Director of Finance (%,V Summary of Budget Changes To -Date As we discussed Wednesday night, we will not be able to use Road Use Tax monies for 100% funding of the Service Building Modification Project scheduled in FY79 thru FY82. The amount that cannot be funded with R.U.T. IS as follows: Funding FY79 Enterprise Fund FY80 $;:46,650 Other $ 3,750 99,520 39,250 $146,170 $43,000. Because all General Revenue Sharing has been allocated, it will be necessary to use tax dollars to fund the "other" amount shown above. Budget changes made by Council to the General Fund are as follows: Expenditures Police -Patrol: four wheel drive vehicle Crossing Guards: provide contri- bution to school district of $25,000 C.B.D. Maintenance: Fund Level 2 Forestry: Fund Level 2 Recycling: Fund Budget Aid to Agencies: total increase (see attached for listing) Human Relations: data processing Library: Fund.Level 3 Housing Commission Funding Streets: eliminate alley surfacing Transfer to Service Building Modification (per above) Receipts C.R.S. for Aid to Agencies Sale. of. Newspapers (Recycling) C.R.S. for Recycling truck R.U.T. (eliminate alley surfacing) G.R.S. for Library: Level 3 ADDITIONAL FUNDING NEEDS INCREASE (DECREASE) .. IN FUNDING NEEDS $ 00,263) (7,200) (10,000) 54,000 (13,163) 13,374 $ 97,385 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES -2 - In FY79, funding must be found for the following: Snow Removal $ 100,000 I Calendar Parking Signs 35,000 G.R.S. for these Signs (35,000) Transfer to Service Bldg. Modification (per above) 99,520 $ 199,520 i ! Per Council, do not find funds for snow removal yet 100,000 FUNDING NEEDED S 99,520 This will need to be funded from the. General Fund and will decrease the FY79 ending fund balance. Because the fund balance is already low, it will be necessary to j increase the fund balance (or provide needed funding of these items) in FY60. There- fore, the total funding needed in FY80 is as follows: i FY79 (per above) S 99,520 FY80 (per above) 97,385 5196,905 The Council did decide to increase the Refuse Fee in FY80 to $2.00/month. This will reduce the transfer from the General Fund to the Refuse Collection Operating Fund by $193,200. This results in freeing up funds in the General Fund which can then be used to cover the funding needed. Total funding needed $196,905 j Reduction in transfer to Refuse 197,200 SHORTAGE $ 3,705 I would recommend taking this out of the fund balance or raising property taxes by this amount. It should be noted that if the Refuse fee had not been increased, a tax Increase over the amount shown in the Proposed Budget would have been necessary. Thus, the new refuse fee has resulted in lower taxes. In addition to reviewing the above, the Council needs to decide on three additional C.I.P. Projects Monday afternoon as the vote on these Wednesday night was 3 to 3: 1. Bikeway 6 Handicapped Curb Cut 2. Bikeway - East Side of River 3. City Park Bike Trail i I i I i i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES PROPOSED BUDGET FISCAL YEAR 1980 JULY 1, 1979 TO JUNE 30, 1980 CITY OF IOWA CITY, IOWA MAYOR Robert Vevera CITY COUNCIL John Balmer Carol deProsse Clemens Erdahl Mary Neuhauser David Perret Glenn Roberts CITY MANAGER Neal G. Berlin MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES j� j i a� I t i J. ' 1 �I I� J. PROPOSED BUDGET FISCAL YEAR 1980 JULY 1, 1979 TO JUNE 30, 1980 CITY OF IOWA CITY, IOWA MAYOR Robert Vevera CITY COUNCIL John Balmer Carol deProsse Clemens Erdahl Mary Neuhauser David Perret Glenn Roberts CITY MANAGER Neal G. Berlin MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40111ES 1-� l7 f LETTER OF TRANSMITTAL January 4, 1978 _3 ' City Council Civic Center Iowa City, Iowa .J Mayor and Councilmembers: J Submitted herewith, in compliance with the provisions of Article I9, Section 4.04(9) of the Charter, is the proposed budget for the City of Iowa City for the period July 1, 1979 through June 30, 1980. In accordance with Chapter 384 of the Code of Iowa, it is recommended that on February 6, 1979, you establish the date of February 27, 1979, for the public hearing on the budget. Copies of this document together with any modifications which you desire to make must be available for the public no later than February 16, 1979. J l Sincerel , J JNeal G. erlin t City Manager l /Is J 1 J J MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40111ES APPRECIATION This budget includes the ideas and recommendations of many citizens, the City Council and the City staff. During the year many suggestions are received from citizens in City Council hearings, informal contacts and particularly this year through the work of the Committee on Community Needs which had influenced many aspects of this budget. The major impact of the City Council upon this proposed budget is in the priorities and programs adopted by the City Council during the current year and particularly in the goal setting process of the City Council. While all Departments were intensely involved in the budget preparation, most of the credit for the budget document goes to the members of the Finance Department. Particular gratitude is expressed to the Director of Finance, Rosemary Vitosh, and the Department of Finance Administrative Assistant, Mel Jones. While we surely appreciate all contributions to this budget, it must be remembered that the real thanks must go to the City employees who on a daily basis transformed this document into citizen services. MICROFILMED BY JORM MICROLAB CEDAR RAPIOS•OES M0114ES ■ CITY OF IOWA CITY FISCAL YEAR 1980 PROPOSED BUDGET TABLE OF CONTENTS BUDGET GUIDELINES . . , , , , , , , , BUDGET -IN -BRIEF i Revenues . . . . . , , . , , ,ii Expenditures ' . ' ' , . . . . . . . . . . . . . . General Fund Balance iii ' . ' . . . . . . . . . Levels.- Approved for Funding . . . . . . . . . . . . iv . . . . . . v ALL FUNDS - Fund Summary , , , , , , , , , , , , , , , , , 1 GENERAL FUND: Fund Summary .., 2 Policy R Administration Program: Program Summary , , , , , , , , , , 3 City Manager's Comments . . . . . . . . . ' . . ' . 4 ' ' ' ' City Council , , , , , , , , , , . . . . . . . ' 8 . City Clerk . . . . . . . . . . . . . . . . . . City Attorney . . . . . . . . . . . .12 City Manager . . . . . . . . . . . ..30 . .21 , Human Relations , , , , , , , , , , , , , ,,, , 37 Human Rights Commission . . . . . . . . . . . Civil Service Commission . . . . . . . . . . . .,48 .46 Finance Administration . . . . . . . . . . . . . . . .49 Accounting . . . . . . . . . . . . . . . . . . 56 Central Procurement Services. . . .. . . Treasury . . . . . . . . . . . . . . . .61 . 68 ' . ' Parking Enforcement . , . , , , , , , ' . ' . 75 ' ' Risk Management . . . . . . . . . . ... . . 80 Government Buildings . . . . . . . . . . . ,82 Home and Community Environment Program: Program Summary , . , . . , , ,89 . . . . . . . . City Manager's Comments , , . ' Public Works Administration, Function Summary . . . . .90 . . . . . .92 Engineering, Function Summary . . . . . . . . . . . .96 Planning and Program Development: Function Summary . . . . . . . . . . . . 104 Administration . . . . . . . . . . . . . . 105 Plan Administration . . . . . . . . . .. . . 115 Development Programs . . . . . . . . . . 121 Planning & Zoning Commission. . . . . . . . . . . 131 Riverfront Commission . . . . . . . . . , 132 C.B.D. Maintenance, Function Summary . . . . . . . . . . . . . . 134 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES .J Energy Conservation, Function Summary . . . . . . . . . . 142 Community Protection Program: . . . Program Summary . . . . . 151 City Manager's Comments . . . . . . . . 152 Police: . Function Summary . . . . . . . 154 Administration . . . . . . . . . . . . . Records and Identification . . . . . .. * . . 155 163 Patrol . . . . . . . . . . * ' 168 Criminal Investigation . . . . . . . . . . . 177 Crossing Guards . . . . . . . . . , 182 Fire: . Function Summary . . . , . . . . . . . 185 Administration . . . , . . . . . . 186 Fire Suppression . . . . . . . . . .. . . . . . . 191 Training . . . . . . . . . . . . . 198 Prevention . . . . . . . . . . . . 203 Animal Control, Function Summary. . . . . . . . . . 208 Housing & Inspection Services: . Function Summary . . . . . . , , , ,217 ' ' ' Administration . . . . . . , . , . . . ' 218 . ' Housing Inspection . . . . . . . . ' 223 Building Inspection . . . . . . . 233 Transportation Program: . Program Summary . . . . . . .240 City Manager's Comments . . . . . . . . ....... 241 Mass Transit, Function Summary . . . . . . 243 Street System Maintenance, Function Summary. . . . , . . . . 253 Traffic Engineering, Function Summary . . . . . . . . . . . . . 261 Physical Environment Program: . . Program Summary 269 Sanitation/Recycling, Function Summary . . . . . . . . . . 270 Human Development Program: . . . Program Summary . . . . , . . . 271 City Manager's Comments . . . . . . . . . . P72 Parks and Recreation: , Function Summary . . . , . . . . , , , ,274 . ' ' Administration . . . . . , . , 275 Parks 278 Recreation . ' 285 Forestry/Nursery . . . . . . . . . ..... ' ' ' 296 Senior Center . . . . . . . . . , 301 Cemetery . . . . . . . . . . . . . . . 308 Library, Function Summary . . . . . . . . . . . . . 316 Contingency . . . . . . . . . . . . . . . . . . . . 325 ENTERPRISE FUNDS: Funds Summary . . . . . . . . . 326 City Manager's Comments . . . . . . . . . . . . . . 327 Parking Revenue: . Funds Summary . . . . , . , 329 Parking Operations, Fund Summary . . . . . . . . . . . . . . . . 330 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES Parking Reserves, Fund Summary. . . .338 Sewer Revenue: II, - _1 i l . . , , , , , , Sewer Operations, Fund Summary. . . .. . 340 . 341 Sewer Reserves, Funds Summary . . . . 349 Water Revenue: f Funds Summary . . . , . , Water Operations, Fund Summary. . 351 . .352 Water Reserves, Funds Summary . . . Refuse Collection: . 360 Funds Summary . . . . . , . , Refuse Collection Operations . 362 . . Fund Summary . 363 Refuse Collection Reserve . . . . Fund Summary . 369 Landfill: J Funds Summary J . . . . . Landfill Operations, Fund Summary . . .371 . . . . . . 370 . Parking Reserves, Fund Summary. . . .338 Sewer Revenue: ' ' ' ' ' Funds Summary . . , , , , , , Sewer Operations, Fund Summary. . . .. . 340 . 341 Sewer Reserves, Funds Summary . . . . 349 Water Revenue: . Funds Summary . . . , . , Water Operations, Fund Summary. . 351 . .352 Water Reserves, Funds Summary . . . Refuse Collection: . 360 Funds Summary . . . . . , . , Refuse Collection Operations . 362 . . Fund Summary . 363 Refuse Collection Reserve . . . . Fund Summary . 369 Landfill: Funds Summary . . . . . Landfill Operations, Fund Summary . . .371 . . . . . . 370 . Landfill Reserves, Funds Summary. , . . . ' ' ' 377 Airport, Fund Summary 379 DEBT SERVICE FUND: Fund Summary . . . . .383 Summary Expenditures , , , , , , , , , , , , , , , , , , , 384 CAPITAL PROJECTS FUND: Fund Summary 385 Capital Projects Listing 385 TRUST AND AGENCY FUNDS: Fund Summary, Pension and Retirement . 392 Summary of Expenditures . . . . . . . . . . . . . . . . . . . 393 SPECIAL REVENUE FUNDS: Fund Summary . . . . . . . 395 Road Use Tax, Fund Summary . . . , . , . 396 General Revenue Sharing, Fund Summary. . 398 HCDA, Financial Summary . . . . . 401 Committee on Community Needs . . . . . . . 418 Design Review Committee . . . . . . 419 Assisted Housing, Financial Summary . . . . . . . . . . . . . . . 421 SPECIAL ASSESSMENT FUND: Fund Summary . . . . . . . . . . . . . . . . . . . 425 r - MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES INTRAGOVERNMENTAL SERVICE FUND: City Manager's Comments . . . . . . . . . . . . . . . . . . . 426 Equipment Division . . . . . . . . . . . . . . . . . . . 427 + Word Processing . . . . . . . . . . . i . . . . . . . . 434 CHARTS AND SUMMARY INFORMATION: Projected Financial Summary, FY79. . . . . . . . . . . . . . . . 441 Projected Financial Summary, FY80. . . . . . . . . . . . . . . . 442 Reconciliation of Transfers . . . . . . . . . . . . . . . . . . . 443 Personnel . . . . . . . . . . . . . . . . . . . 445 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES \ BUDGET GUIDELINES The proposed budget for FY80 is based upon the following budget guidelines: 1. Reduce the property tax levy. 2. Emphasize City Council goals in the operating and capital improve- ment programs of the Departments. 3. Minimize additional personnel where possible and utilize innovative management and administrative procedures where possible. 4. Comply with the President's program of wage and price stability both in collective bargaining settlements and cost of services. s 5. Maintain existing levels of basic services and improve basic services where possible. ! I 6. Fund new programs such as the Senior Citizens Center and the Central Business District mall within existing financial resources if possible. f MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES .. . . ... .. . .. %�g v r A BUDGET IN BRIEF .. . ...... . IJ I .. . . ... .. . .. %�g v r A I MICROFILMED BY JORM MICROLAB UDAR RAP10s-9[ s -JopjpS .. . ...... . IJ I I MICROFILMED BY JORM MICROLAB UDAR RAP10s-9[ s -JopjpS ■ i BUDGET -IN -BRIEF REVENUES This levy of 11.432 reflects a decrease in the tax rate required for FY80 I and represents $344.77 per year on the assessed value of the average residential property in Iowa City. As of January 1, 1978, the City Assessor computed the average assessed value for residential property, after the rollback, to be $30,158. This compares with the prior year's -J assessed value of $28,750. In FY79 taxes on this property amounted to _- $347.24 thus showing that FY80 taxes for the average residential property Jhave decreased $2.47. The total assessed value upon which taxes are levied in Iowa City has J increased from $466,467,080 to $543,948,539 as of January 1, 1978. City services are financed from many sources and these sources have limitations both as to amount and use. The General Fund property tax levy J can be used for the support of General Fund services, such as police, fire, park and recreation services. The levy cannot exceed $8.10 per $1,000 of assessed valuation. The 7 percent and 9 percent lid imposed on municipal budgets for fiscal years 1977 through 1979 is no longer in effect. A new J law limiting valuation increases to 6 percent statewide over the January 1, 1975 valuations on existing residences and farms has taken its place. The figure from this calculation divided by the 1977 valuation plus the amount added by revaluation in 1978 gives a rollback factor, which has been set at .782516 of January 1, 1978, values. To this are added utilities, personal property and commercial and industrial properties which are not so limited. While it appears that not having a lid placed on assessed valuations gives cities a license to increase property taxes, Iowa City for the first time in over four years will decrease the tax rate in fiscal year 1980 while maintaining the current level of service. ii MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES The City's property tax request for FY80 will be $6,266,865*, allocated as follows: —I FY79 FY80 j Assessment Assessment Dollars Per $1,000 Dollars Per $1,000 General Fund $3,820,514* 8.100 $4,448,113* 8.100 Tort Liability 208,547 .447 263,306 .484 Debt Service 1,153,316 2.472 952,851 1.752 Trust & Agency 494,083 1.059 596,327 1.096 Subtotal $5,676,460 12.078 $6,260,597 11.432 I Ag. Bldgs. & Land -- -- 6,268 3.004 Total $5,676,460 $6,266,865 *Includes monies and credits of $28,416 and military credit of $13,715 in — both FY79 and FY80. This levy of 11.432 reflects a decrease in the tax rate required for FY80 I and represents $344.77 per year on the assessed value of the average residential property in Iowa City. As of January 1, 1978, the City Assessor computed the average assessed value for residential property, after the rollback, to be $30,158. This compares with the prior year's -J assessed value of $28,750. In FY79 taxes on this property amounted to _- $347.24 thus showing that FY80 taxes for the average residential property Jhave decreased $2.47. The total assessed value upon which taxes are levied in Iowa City has J increased from $466,467,080 to $543,948,539 as of January 1, 1978. City services are financed from many sources and these sources have limitations both as to amount and use. The General Fund property tax levy J can be used for the support of General Fund services, such as police, fire, park and recreation services. The levy cannot exceed $8.10 per $1,000 of assessed valuation. The 7 percent and 9 percent lid imposed on municipal budgets for fiscal years 1977 through 1979 is no longer in effect. A new J law limiting valuation increases to 6 percent statewide over the January 1, 1975 valuations on existing residences and farms has taken its place. The figure from this calculation divided by the 1977 valuation plus the amount added by revaluation in 1978 gives a rollback factor, which has been set at .782516 of January 1, 1978, values. To this are added utilities, personal property and commercial and industrial properties which are not so limited. While it appears that not having a lid placed on assessed valuations gives cities a license to increase property taxes, Iowa City for the first time in over four years will decrease the tax rate in fiscal year 1980 while maintaining the current level of service. ii MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES In addition, the dwellings on agricultural land are now subject to the full $8.10 levy. Also, since the rate on agricultural land and buildings used purely for agricultural purposes has been increased from 33 3/4 cents per $1,000 valuation to $3.00375 per $1,000 valuation, the City will receive increased revenue of $6,268 in fiscal year 1980. In FY80, $4,405,982 in property tax revenue (the General Fund levy amount shown above, net of monies and credits and military credit) in the General Fund has been allocated. This includes $155,059 of pension costs. The Attorney General has ruled that cities cannot levy in the Trust and Agency Fund for pension costs until the City has reached its $8.10 maximum levy in the General Fund. The General Fund property tax levy is a decrease of 5.3 percent under the FY79 State -approved budget of $3,778,383. This decrease is due to a 16 percent increase in assessed valuations over fiscal year 1979 coupled with increased efficiency in operations. The City continues its hold -the -line effort of last year with emphasis on maintaining the current service levels. Consistent with the practice of previous years, all revenue estimates are conservative. In budget preparation it is important to ensure that the level of revenue projected will actually materialize. i Another source of revenue that can be used for General Fund operations is the monies and credits replacement fund. Formerly a State law levied a tax on certain monies and credits and monied capital. This tax was repealed and the State established a replacement fund which provides to cities the same amount of revenue they were receiving at the time the tax was repealed. In FY80, the City will receive $28,416. A military service credit replacement has been established which returns to cities part of the property tax lost through the military service tax credit. In FY80, this fund will return $13,715 to Iowa City for General Fund purposes. These monies are apportioned to cities by the State Treasurer in proportion to the money allocated by the State for the --. military service tax credit. The City also levies property tax for other purposes. These include debt service, trust and agency, and tort liability. These funds can be utilized only for the purpose for which they are levied. The debt service levy provides funds for the payment of the principal and 7 interest on general obligation bonds of the City. It can also be utilized to fund the payment of any judgments against the City, unless other funding sources are provided by State law. The City has issued general obligation bonds for various purposes. Two bond issues for sewer construction and water treatment plant improvements are paid for out of sewer and water revenues. Therefore, no property tax is levied for those two issues. The FY80 levy will be for the payment of interest and principal on the general obligation bond issues, excluding the sewer and water projects. ! A special property tax levy is established for the payment of pension and related employee benefits. These include social security, the Iowa Public _ Employees Retirement System, and the Police and Fire Pension contributions of the City. The Attorney General has ruled that cities cannot levy in the i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NEs Trust and Agency Fund until the City has reached its $8.10 maximum levy in the General Fund. For this reason, pension costs in the FY80 budget will be budgeted partly in the General Fund and partly in the Trust and Agency Fund. A special levy, tort liability, is provided to pay the cost of certain insurance coverages. This includes general liability, motor vehicle liability, products liability, errors and omissions and false arrest insurance. Because the City is currently unable to purchase adequate liability coverage, this fund in FY80 provides for an addition to the City's self-insurance reserve of $100,000. The reserve will be carried in the General Fund balance. Therefore, at June 30, 1980, $300,000 of the fund balance will not be available for operating costs. An additional $163,306 is provided for insurance premiums and insurance deductibles in the Finance Department budget. Assistance from other governmental agencies is a major source of revenue. This includes both Federal and State assistance. State Municipal Assistance distributes general State revenues to cities on a ratio of the city's population to the total population of the State, except that the assistance cannot exceed one-half of the amount collected by the city in property tax levies. If the Legislature approves the same level of funding as in FY79, the City will receive approximately $5.70 per capita. It is expected that the City will receive $270,000 from this source in FYBO. The State returns to cities 10 percent of the revenue from the gross sales to the State liquor stores. The FY80 estimate is approximately $5.24 per capita or $250,000 to the City. State revenue received from the registration of motor vehicles, fuel tax, -- license fees and the use tax on motor vehicles, trailers and accessories and equipment is apportioned to each city on a ratio of the city's popula- tion to the population of all Iowa cities. The per capita contribution is expected to be approximately $32.10 or an estimated $1,532,582. This is computed upon the basis of present law, though there are possibilities that the Legislature miqht eliminate the scheduled A cent rise to 10 cents per gallon on July 1, 1979, in which case the per capita would be approximately $28.50 and would reduce revenues by approximately $167,000. The City uses all of this revenue to finance the operations and projects of the Traffic Engineering and the Street System Maintenance functions. These funds can J only be used for street maintenance and improvement purposes. However, i revenue from this source is not sufficient to meet these needs. A State tax is levied on the net income of financial institutions. The State retains 55 percent of the total tax and 60 percent of the difference is distributed to cities and 40 percent to counties. The tax is distributed to the city and county within which it originated. This source of revenue can be utilized for any General Fund purpose. The estimated revenue from this source in FY80 is $28,000. General Revenue Sharing can be utilized for virtually any General Fund purpose, operating or capital expenditure. In FY80, $650,000 of revenue MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES _ sharing monies is projected to be received, along with interest income of $20,000. The unallocated balance at 6-30-79 is estimated to be $277,051. Therefore, $947,051 is available for expenditure in FY80 with $732,460 being allocated to the General Fund for general operating purposes. The FY79 budget includes State Operating Transit Assistance in the amount of $200,000. A city can establish enterprise funds which are utilities and other services supported primarily from the revenues derived from the service rendered. The City has six enterprise funds: water, sewer, parking, refuse collection, landfill and airport. The water revenue increased due to a rate schedule increase in FY76 and the sewer revenue increased as the result of a rate increase in August 1976. In FY80, most of the revenue increase in water and sewer will result from new housing. The parking revenue fund has been building up a fund balance to be used for parking ramp construction. Parking revenue bonds amounting to $5,200,000 were sold in November, 1978. Bond proceeds along with parking revenue funds will be used to finance Ramp A (construction began in December, 1978) and Ramp B (scheduled for construction to begin in September, 1979). A -i parking rate increase will go into effect January 1, 1979, to allow for repayment of the parking revenue bonds. In FY80, a proposed charge of $5.10 per ton will finance the operations of the landfill. The landfill tonage fee is an increase of 10 percent over the prior years' fee of $4.62 per ton which was initiated July 1, 1977. It i is anticipated that the new fee will provide sufficient revenue through FY82 to fund operations. For the residential user, a charge of $.43 per month per pick-up location will finance the disposal of residential solid waste. _l In FY80, it is expected that the City will receive $225,635 from licenses and permits issued by the City. Most of this revenue will come from building permits and beer and liquor permits and licenses. Other sources of revenue are bike licenses, peddlers licenses, electricians and plumbers licenses, animal licenses and burial permits. Fines and forfeitures are a major source of revenue for General Fund operations. In FY80, it is estimated that the City will receive $174,000. In FY79, payment of the $2.00 overtime parking fine was budgeted in Finance i Administration. In FY80 the $2.00 overtime parking fine or $110,000 is J budgeted in the Parking Revenue Enterprise Fund. In addition due to removal of two metered lots and some on -street meters, the total budgeted receipts for parking violations was reduced by 9 percent. The Magistrates Court is expected to return $40,000 to the City from the violations of City ordinances. Library fines are expected to total $12,000. A great variety of charges for services will return $742,170 to the City in FY80. The major sources are University of Iowa fire protection contract ($235,000), recreation services and lessons ($85,050) and library service contracts ($50,180). Another service revenue for the City is transit fares. In FY78, night service was provided on an experimental basis; it is being continued in FY79 and proposed for FY80. Total estimated transit operating revenue for FYBO is $343,800, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 110111ES 4 The City seeks to invest all idle funds at the best possible interest rate. In FY80, it is expected that the City will receipt into the General Fund $57,550 from this source. Interest income is deposited into the fund from which the investment is made. There are a number of sources of miscellaneous revenue, including the sale of unclaimed bicycles, sale of real estate, commissions and concessions, and deposits. This revenue is estimated to be $36,035 in FY80. Administrative transfers are sometimes thought to be revenue. While they may actually provide for the financing of a service, particularly in the administrative program, the revenue sources appear generally as a transfer -J in an enterprise fund. A calculation is made of the costs which are required to provide certain staff services to the enterprise funds. This amount is then transferreed from the enterprise fund to the General Fund. For example, the Finance Department is responsible for all of the water and sewer billing and the cost of this service is paid for by the water revenue fund through a transfer to the General Fund. Transfers also are made for other than the payment of administrative services. A complete explanation of transfers appears in the Charts and -i Summary Information section. j .1 J J J J MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES t EXPENDITURES GENERAL: i The recommended budget for all funds in FYBO is $32,600,130, which includes $12,166,733 in capital improvements. I j The proposed General Fund budget is $9,065,700, or an increase of 17 percent over the estimated expenditures for FY79. A comparison of percentage change by major classification of expenditure appears below: Actual Estimate Percent Budget Percent i FY78 FY79 Change FY80 Change Personal Services $4,626,421 $4,952,540 7.0 $5,252,798 6.1 Commodities 565,212 569,836 8.2 470,793 (17.4) Services & Charges 1,472,503 1,519,676 3.2 1,833,985 20.7 7 Capital Outlay 536,861 335,287 (37.5) 553,370 65.0 Transfers 194.089 351.772 81.2 954,754 171.4 TOTAL $7,395,086 $7,729,111 4.5 $9,065,700 17.3 i PERSONAL SERVICES The decrease in personal services between FY79 and FY80 is due to a new -j budgeting procedure used in the FY80 budget. Total salaries in each individual function are budgeted at less than projected cost (projected cost equals all authorized positions being filled for all twelve months). The difference in projected costs and budgeted amounts has been budgeted in Contingency and will be transferred to the individual functions when needed. Typically, vacant positions and turnover in positions make actual expenditures somewhat less than budgeted and transfers from Contingency to i all functions may not be necessary. The detail information provided for each function lists positions authorized and an estimated FY79 salary for each position. A total wage J adjustment for the function was then added to come up with the FY80 budgeted amount. The wage adjustment was used because it has been found in the past that some employees regard the budgeted salary figures as final J and come to expect a merit or step increase even when it is not earned because of unsatisfactory job performance. The wage adjustment represents both merit (step) and cast of living increases. Again in FY80, some FICA and IPERS are budgeted in the General Fund. This is r t FICA andIPERS must be levied in he GeneralrFundGineannralamoh amount equivalenich states t to the j difference levied in the General Fund for all other purposes and the maximum which can be levied at $8.10, the maximum levy. In FY79, $120,635 f l of FICA and IPERS costs were budgeted in the General Fund, while in FY80, I! $155,059 is budgeted. i I r - MICROFILMED BY JORM MICROLAB CE' AR RAPIDS -DES MONIES In FY80, personnel budgeted under the General Fund increased by 8.85 positions (stated in full-time equivalents). Of the total, 5.0 resulted from the addition of seven new positions to provide staffing of the Senior Center (4 positions), additional police coverage in the C.B.D. (2 positions) and a staff coordinator for cable television (1 position). 2.5 resulted from the need to use city funding for positions currently funded by CETA (Library - 1 position, Animal Control - 1.5 position) as CETA funding will not be available to the City in FY80. In addition, 2.5 resulted from three new positions being added (City Clerk - 1 part-time position, Government Buildings - 1 position, Building Inspector - 1 _ position). Funding by General Fund rather than CDBG monies for a portion of two positions resulted in an addition of 0.4 position. A 1.55 reduction occurred as a result of miscellaneous changes in several positions. A complete listing of personnel positions appears in the Charts and Summaries section at the end of the budget. Personnel costs are primarily controlled by collective bargaining agreements. Employees of the City are represented by three unions: AFSCME (Local 183), the Iowa City Police Patrolmen's Association, and the International Association of Firefighters (Local 610). The majority of City employees are represented by AFSCME. The Union is comprised of two bargaining units, one composed exclusively of Library employees and the other composed of City employees in all other -� departments. All supervisory, confidential, temporary, and other employees who are excluded by law in Chapter 20 of the 1977 Code of Iowa are excluded from the units and from the terms, conditions, or application of the Agreement. The present AFSCME contract is effective between July 1, 1978 and June 30, 1980, inclusive. Sworn police officers and firefighters are also excluded. 71 The AFSCME contract provides for a cost -of -living escalator based on the Consumer Price Index of the Department of Labor. The June, 1978 settlement provides a two-year contract with a quarterly escalator made on July 1, 1978, and every three months thereafter until April 1, 1979. Under the J adjustment, not more than an average increase of $17 per month will be paid to unit employees in any one quarter. j Sworn police officers are represented by the Iowa City Police Patrolmen's -- Association. The bargaining unit is composed of all Iowa City police officers. Exempt from the unit are the Police Chief, Deputy Chief, captains, sergeants, and other confidential, administrative, supervisory, _I less than half-time employees, and those excluded by Chapter 20, Code of Iowa. The present contract is effective July 1, 1978 through June 30, 1979, inclusive. The contract provides for a four -step pay plan based on length of employ- ment. Each step is 18 months in duration. Negotiations for FY80 are currently in progress. The firefighters are represented by the International Association of Firefighters. The bargaining unit is composed of firefighters, —: lieutenants, and captains. Exempt from the unit are the Fire Chief, Fire Marshal, Training Officer, battalion chiefs and other employees excluded MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES I4011IES by Chapter 20. The present contract is effective July 1, 1978 through June 30, 1980, inclusive. The contract provides for a six -step pay plan based on length of employment and for the renegotiation of wages for FY80. Negotiations for FY60 wages are currently in progress. Employees who are administrative, supervisory, or otherwise ineligible for collective bargaining are covered by the Personnel Rules and Regulations. Some are eligible for Civil Service. Salaries and benefits are determined by the City Council upon the recommendation of the City Manager. Guidelines for increases are set by the City Manager with the amount of the increase determined by the department head, with the approval of the City _ Manager. COMMODITIES The decrease in commodities is due to the new chargeback system for services in the Equipment Division. In prior years, fuels and lubricants were accounted for under Commodities. Under the new system, fuel and _J lubricants are included in the operating fee charged which is accounted for J in the Services & Charges accounts. SERVICES & CHARGES Services and Charges continue to be affected by the increased cost of utilities and fuel, and overall increases in the cost of living. However, the majority of the increase is due to the new chargeback system for services of the Equipment Division. In addition to costs of fuels and j lubricants being accounted for under the services and charges accounts (approximately $140,000 annually), fees charged for vehicle repair and maintenance have been increased so that the actual costs of operating the Equipment Division are covered and the fund balance does not end up with a _j deficit. 1 Aid to Agencies, which is included in Services and Charges, has been increased by 5% over the FY79 budgeted amount. Funding has been included in the FY80 budget under Trust and Agency Fund i for unemployment compensation obligations. The City will reimburse the J State for actual costs rather than pay into an insurance plan at a rate of 1% of the first $6,000 of each employee's wages. This is estimated to save the City approximately $15,000 annually as actual costs in prior years have been less than what the insurance plan would cost the City. CAPITAL OUTLAY The primary reason for the large increase in capital outlay is the new vehicle replacement charges set up. These will be paid to the Equipment Division and used for replacement of vehicular equipment as needed. Information on this chargeback system was provided recently to the Council. Another significant part of the increase is due to the alley surfacing I 11 _ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES ($54,000) and street sealing/mudjacking ($77,197) included in the Street Division budget. In prior years these would have been included under Capital Projects but was budgeted in the General Fund in FY80 because it was felt to be an operating cost rather than a capital improvement project. TRANSFERS The ncwithinthese in Generaltransfers Fund rin FY80.is TheoCityeFibudgeting nanl of a ceCommitteeCrecommends budgeting a contingency in order to avoid having to submit formal budget amendments to the State. In following this suggestion, 3% of total General Fund expenditures has been included in the contingency for receipts and expenditures ($252,000). In addition, the expenditure contingency has been increased by $305,000 to allow for: 1) projected salary increases not already budgeted for (as discussed above, under Personal Services), 2) longevity payments, 3) the $300 annual payment to firefighters, 4) additional word processing charges not already budgeted (projections were difficult to make as this will be a new chargeback in FY80 and we have no historical data with which to computer budget projections). No transfers will be made from the Contingency to functions in the General Fund without Council approval. 01 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110THES I -J GENERAL FUND BALANCE Although the financial statements within this document show a 6-30-80 ending balance for the General Fund to be $1,275,905, this is an inflated figure and is not the true projected balance which will be available at that time. The FY79 budget is shown at the approved amounts and has not yet been amended for encumbrances and carryovers which existed at 6-30-78, and other miscellaneous amendments needed. The budget amendments will be submitted to the Council in February, 1979, for approval. Therefore, the 6-30-79 General Fund balance will be adjusted as follows: 6-30-79 Balance Per this Document Encumbrances & Carryovers Revenue Carryovers: General Revenue Sharing Road Use Tax Amendments Needed: Receipts - FY79 State Transit Grant: Actual $164,293 Budget 250,000 General Revenue Sharing for Budgeted Capital Outlay Items Refund on Workmen's Comp. Premium U of I Fire Protection Contract: Actual $217,518 Budget (225,000) Transfer from Special Assessments: To Zero Out Working Capital $175,788 Estimated Additional at Year End 60,000 Expenditures - Backrent on Rec Center Parking Lot Interest Due on Backrent Moving of Modulars out of Clinton Street Emergency Storm Cleanup Advance to Governor Lucas Square Committee Transfers to Fund Deficits: Equipment Division $(426,411) Refuse Collection (23,959) Adjusted Ending Balance $1,109,480 (271,605) 14,000 87,251 (85,707) 96,105 49,000 (7,482) 235,788 (108,000) (20,000) (25,000) (8,000) (12,000) (450,370) $603,460 Most of the amendments listed above were discussed in the Statement of Financial Condition presented to Council in November, 1978. Additional items have been added to make the projected balance as realistic as possible. As discussed with the Council, one way to increase the General Fund Balance is to use General Revenue Sharing monies for budgeted capital outlay items. In keeping with this recommendation, $96,105 of capital outlay has been identified for possible funding in this matter. These _. items, already budgeted for in FY79 include: iv MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40INES Library Materials $68,650 Fire Department: Mini -Pumper 24,455 600 feet of 4" Hose 33,000 TOTAL $96,105 A refund has been received as a result of the three-year audit on the City's Workmen's Compensation Insurance. The City's claim rate was lower than projected, therefore a portion of the premium paid during those years has been refunded. Additional expenditure amendments listed above include $8,000 needed to _1 cover costs of Emergency Storm Clean -Up after the windstorm in August, 1978. $4,750 was budgeted in the FY79 Budget for emergencies of this sort but actual costs paid to outside contractors amounted to $12,740 for their assistance in the cleanup (this figure does not include City labor or equipment costs used for the clean-up). The advance to the Governor Lucas - Square Committee will fund the three-year pledges made for the fountain construction. The $12,000 will be paid back 50% in FY80 and 50% in FY81. The amendment for $25,000 to move the modulars out of Clinton Street is needed because it was decided that the paperwork and requirements to meet HCDA regulations to enable the use of CDBG monies for this purpose would not allow for the timely removal of the units, so important to continuing construction in the redevelopment of the Central Business District; there- fore, funding will be from the General Fund. Therefore, the 6-30-80 General Fund Balance will be as follows: Beginning Balance $ 603,460 Receipts 9,232,125 Disbursements 9,065,700 _1 Ending Balance $ 769,885 Of this amount, $300,000 is the insurance reserve which is not available for operating expenditures. We have budgeted $200,000 to be received from a State Transit Assistance Grant during FY80. If the City does not receive the total amount, the difference must be made up from the General Fund balance. Therefore, the actual ending fund balance projected for FY80, which is available for operating expenditures is $469,885 and could be less depending upon the outcome of the State Transit Grant Application. l The FY80 Budget was prepared using an increased amount of General Revenue _ Sharing in the General Fund as compared with prior years. The primary reason for this was to provide for an increase in the General Fund Balance in lieu of providing for it with an increase in the property tax levy. The General Fund Balance could be increased further if certain conditions exist. The $2 parking ticket revenue in FY80 will be receipted into the Parking Revenue Fund rather than the General Fund as in prior years. This change was made to provide for sufficient bond coverage for the Parking Revenue Bond Issue sold in November, 1978. However, it is not anticipated MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES that the parking ticket revenue will be needed for expenditures in the Parking Revenue Funds during FY80 and the bond resolution does allow a transfer of this revenue to the General Fund after year-end if a surplus balance exists. This could amobnt to a $100,000 transfer to the General Fund. In addition, all receipts of Special Assessments levied and collected by the County Treasurer on property taxes paid in FY80 will be available for transfer to the General Fund at yar-end. This is projected to amount to approximately $40,000. If these two transfers are made, the balance at 6-30-80 available for operating expenses would amount to $609,885. This amount would be a sufficient year-end fund balance to meet cash flow during the first quarter of FY81. li i 1 �l I f� i i I I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•OEs MOVIES L 1 LEVELS APPROVED FOR FUNDING BY CITY MANAGER The following levels have been approved by the City liananer for funding In the FYBO Budget. These levels have been designated with the word 'APPROVED' stamped on them. FYBD BUDGET LLVEL I LEVEL 2 LEVEL 3 TOTAL TRANSFERS TUTAL- FY79 GENERAL FUND i I i . i _.1 LEVELS APPROVED FOR FUNDING BY CITY MANAGER The following levels have been approved by the City liananer for funding In the FYBO Budget. These levels have been designated with the word 'APPROVED' stamped on them. FYBD BUDGET LLVEL I LEVEL 2 LEVEL 3 TOTAL TRANSFERS TUTAL- FY79 GENERAL FUND Po rrc-y-&7FdmInistratIon City Council S 219,220 S S- i 219,220 S 209,873 City Clerk 64,666 13,409 4,707 82,782 77,177 City Attorney 35,000 87,436 -- 122,436 122,677 City Manager 71,288 20,076 20,000 111,364 84,238 Human Relations 50,050 41,843 91,893 84,945 Finance Administration 54,832 20,633 434,328 509,793 442,861 Accounting 123,509 20,751 -- 144,260 136,887 Central Procurement 6 Services 66,048 38,629 -- 104,677 98,388 Treasury 174,908 21,313 -- 196,221 187,754 Parking Enforcement 83,240 9,695 -- 92,935 90,336 Risk Management 163,306 - -- 163,306 108,547 Government Building SUBTOTAL 76 152 m 3,0001 6,6 4 0 79,152 9y 2 71454 ;1.721,137 Home 6 Community Environment Public Works Administration $ 52,379 S $ -- S 520379 3 48,657 Plan 6 Frog. Dev.-Admin. 35,705 7,200 -- 42,905 45,031 Plan Administration 38,884 16,438 -- 55,322 59,758 Development Programs 44,061 -- -- 44,061 41,379 Engineering 219,942 24,517 -- 244,459 226,165 CBD Maintenance 27,413 -- -- 27,413 12,979 Energy Conserva7 6 735 000 SUBTOTALtIon 4 lIg Community Protection HIS Administration $ 35,270 $ -- $ -- S 35,270 $ -- HIS Building Inspection 36,339 67,440 15,187 118,966 98,909 HIS Housing Inspection 14,370 17,185 31,555 39,389 • Police Administration 57,452 15,228 4,681 77,361 68,734 Police Records 6 Identification 125,361 13,318 138,679 134,353 Police Patrol 717,499 56,451 37,765 811,715 766,146 Police Criminal Investigation 95,808 19,878 -- 115,686 158,497 Police Crossing Guards 37,880 37,800 36,800 Police Animal Control 56,298 14,639 18,304 89,241 69,167 Fire Administration 66,367 1,9DO -- 68,267 63,760 Fire Suppression 7270766 74,421 6,450 008,637 811,885 Fire Training 220501 -- -- 22,501 21,501 Fire Prevention SUBTOTAL 24 101 $2.017!012 �'BT. TT 24 101 25 069 Ti397�31b Transportation Transportation Traffic Engineering S 356,729 $ 17,158 $ -- $ 383,887 $ 379,979 (lass Transit 789,860 165,511 955,371 999,139 Street SystemMaintenanceintenance 6 S 89,460 1929 2j622 SST-SSb�OTS '9OI�Sd49 Human Development Parks A Rec. Administration $ 44,281 S S -- S 44,281 $ 42,137 Parks 287,569 45,658 -- 3330227 290,621 Recreation 4D4,395 45,900 -- 450,295 416,137 Forestry/Nursery 45,610 -- 45,610 44,290 Library 395,685 92,464 -. 488,149 453,968 Senior Center 45,560 -- 45,560 Cemetery 71 900 16 517 '266;i; F3 79 600 SUBTOTAI .295.000 i . 9013 Contingency S 557,185 S $ -- SS7 185 S •- TOTAL GENERAL FUND 7 256 280 1 075 768 $734,(144 $9,065,700 57,729,111 ENTERPRISE FUND (Operations only) Physical Emfroament Parking $ 61,420 S 17,714 S 52,955 S 132,089 $1,093,761 $1,225,850 S 932,692 Pollution Control 456,813 41,465 370521 5350799 526,380 1,062,179 1,017,454 Refuse Collection 339,397 19,239 -- 358,636 22,492 381,128 340,572 Landfill 215,776 43,165 258,941 55,744 314,605 351,376 Water 857,224 93,860 107,450 1,050,524 541,150 1,599,674 1,564,104 Airport 5B.28S 58.205 180.000 238.285 41.350 TOTAL ENTERPRISE FUND $1.988,915 S 215.433 197 926 $2,402,274 $2,419,527 $4.821.801 JILKLS 548 INTRAGOVERN4ENTAL SERVICE FUNDS ora rocess ng s 46,329 S 24,103 SS 70,432 $ '- 70,432 $ 54,992 Equipment S 641.049 S 40.026 1183,1160 864,935 $ •- 864,935 S 622.630 IN MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES FUND SUMMARY ALL FUNDS CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE $ 4.3� $ 7-866-711 $ 7,n59,2A3 RECEIPTS: $ 6,252,011 $ 6,875,131 $ 7,381,061 Property Taxes $ 4,981,343 $ 5,621,468 $ 6,266,865 Other Receipts: 2,740,913 2,227,356 2,587,669 Licenses & Permits 213,304 205,250 225,635 Fines & Forfeitures 305,474 294,000 174,000 Charges for Services 3,343,438 3,363,001 3,489,355 Intergovernmental Revenue 5,600,326 7,685,706 5,634,692 Use of Money & Property 820,489 562,167 1,136,862 Miscellaneous Revenue 3,892,615 11,035,748 7,370,525 Transfers: Bond Transfers -- 434,157 532,153 Expense Transfers 3,533,203 4,376,307 6,119,586 Other Transfers -- 143,_457 179,000 TOTAL RECEIPTS $ 22,690.192 $ 33,72,261 $ 31 128.67g EXPENDITURES Personal Services $ 6,252,011 $ 6,875,131 $ 7,381,061 Commodities 872,748 870,788 755,815 Services & Charges 2,740,913 2,227,356 2,587,669 Capital Outlay 4,132,749 16,819,705 13,508,020 Debt Service 1,574,939 1,672,380 2,050,641 Transfers 3,570,564 6,070,349 6,316,924 TOTAL EXPENDITURES $19,143-92 $34 535,709 $_Mjoa,in ENDING BALANCE $ 7.866.710 $ 7.052=263 $ 5,580,806 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES J 1 GENERAL FUND FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE 2 $ 806,134 $ 1,196,067 $ 1,109,480 $ 3,828,443 $ 3,974,069 $ 4,717,687 213,304 205,250 225,635 305,470 294,000 174,000 759,017 713,420 744,005 624,940 770,000 748,000 49,805 65,000 57,550 97,003 39,085 288,373 1,907,037 1,581,700 2,276,875 $ 7,785.019 $ 7,642,524 $ 9,232,125 $ 4,626,421 $ 4,952,540 $ 5,252,798 565,212 569,836 470,793 1,472,503 1,519,676 1,833,985 536,861 335,287 553,370 194,089 351,772 954,754 $ 7,395,086 $ 7,729,111 $ 91065,700 $ 1,196,067 $ 1,109,480 $ 1,275,905 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES POLICY &`ADMINISTRAT MICROFILMED BY JORM MICROLAB CEDAR RAPIDS.!)[ 1, `lo11lr5 CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other.Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES ersona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE GENERAL POLICY AND ADMINISTRATION PROGRAM SUMMARY ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 $ 704,646 $___889,353* $ 790.189 $ 360,640 $ 280,569 $ 1,438,815 88,574 71,350 73,635 289,814 280,000 162,000 4,468 4,050 4,200 547,210 520,000 548,000 40,247 55,000 40,000 60,200 3,585 5,900 387,292 414,419 416,768 j $ 1.778.44E $ t L,g7M $ 2.689.318 i f $ 920,781 $ 793,623 $ 870,073 20,220 22,375 23,312 610,373 600,317 671,244 4,230 10,050 19,082 i 90,296 301,772 334,328 $ 1.645.900 $1.728,137 $_1.418..039 8 837.191 $ 790.189 $ 1.561.468 *Reflects Recycling Fund Balance of $52,162 3 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DF.S 1101NES i I J J '1 J yy d I 4 .J p i � CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other.Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES ersona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE GENERAL POLICY AND ADMINISTRATION PROGRAM SUMMARY ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 $ 704,646 $___889,353* $ 790.189 $ 360,640 $ 280,569 $ 1,438,815 88,574 71,350 73,635 289,814 280,000 162,000 4,468 4,050 4,200 547,210 520,000 548,000 40,247 55,000 40,000 60,200 3,585 5,900 387,292 414,419 416,768 j $ 1.778.44E $ t L,g7M $ 2.689.318 i f $ 920,781 $ 793,623 $ 870,073 20,220 22,375 23,312 610,373 600,317 671,244 4,230 10,050 19,082 i 90,296 301,772 334,328 $ 1.645.900 $1.728,137 $_1.418..039 8 837.191 $ 790.189 $ 1.561.468 *Reflects Recycling Fund Balance of $52,162 3 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DF.S 1101NES ADMINISTRATION PROGRAM COMMENTS CITY COUNCIL There is one change in the City Council program. Included is an appropriation of $5,000 for employee appreciation. Several years ago the City provided a Christmas party for City employees. The Attorney General felt that this was inappropriate. However, City employees greatly appreciated this benefit. The returns to the City in good feelinq and improved service far exceed the cost. The City believes that a program of this nature, which is budgeted as part of the employees' fringe benefits, complies with all statutory requirements. It is requested that the City Council in FY80 consider a program which will include employee service awards and City Council participation. The funding requests for human service agencies for FY80 on the following page. The Council also will be provided with the de- tailed budgetary information provided by every agency. Where appropriate, funding from Johnson County for FY79 and from United Way for both FY79 and FY80 also is listed. The funding provided for FY80 for Aid to Agencies represents an increase of five per- cent over FY79. As in previous years the City Manager is not making specific agency recommendations. 4 IIICROFILMED BY JORM MIGROLAB CEDAR RAPIDS -DES 140INES k- w I w d. I• I Aid to Agenci.s Funding Bequests FY79 FYBO FY79 fY79 ryao I... City Request Johnson Co. United Way United May fund Inv lova City funding Funding Funding Aid 6 Alternative for i Victims of Spouse Abuse - 13,356 American Red Cross - 29.609 8,000 7,200•• Babe Ruth League 11200 2,500 --- Boys Baseball 1,200 4,100 Boy Scouts 15,000 12,000•• Campfire Girls 1,500 4,500•• - Community Coord. Child Care-4C's 4,000 3,500 Crisis Center 3,000 5,000 10.000 12,000 13.000 transient Program 2,500 Free Medical Clinic 14,650 18.350 22,000 . Friends of Children Museum 2,000 10,000 Girl Scouts 12,000 9,600•• Girl's Softball 1,200 3,480 Goodwill 26,000 26,000•• Headstart 11,70D 12,000 HERA - 1,50D Two Children A ram. Serv. 1,500 1,200 --� Johnson Co. Council „ i on Aging "J.C., 18,550 21,186 1,500 5,000 5,000 Assoc. for Retarded Citizens 7,300 4,500•• -j Libraries (Oxford, Solon,. Iowa City, Coralville) 42,956 JLutheran Sac. Serv.. 8,000 8,000•• _ Mayor's Youth Employment 21,271 23,133 MECCA-' - 35.000 122,833 Mental Health Center 136,050 Iowa Mental Health Assoc. 500 500 . PALS 11.893 17,763 Rape Victim Advocacy 6,081 9.515 6,567 Salvation Army 3,015 1.20D -- School Children's Aid 1,150 1,700 U.A.Y. _ 27,327 30,000 699 5,000 6,000 V.M.A. _ _ 84.300 35,500 35.500•• Wlllewcreek Neighborhood Center 5,000 5,615 8,000 9,000•• Youth Hones 8,000 8.000 19.250 Johnson County Regional Planning CoamIssion 65,897 68.195••• 71,840 United Way TOTAL TYM, II4rw 3IT j5 39309 gi.Lflj 11 000 -- •Requested funds few CCM '•Mfnlmms allocated • my be Increased '"Tentative . final budget has not been received i 5 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES CITY CLERK The FY80 budget anticipates one change in the level of service. Funding of levels 1, 2 and 3 is recommended. Level three provides for a part-time employee who would be involved in micro -filming and general record maintenance. These are responsibilities which cannot be assumed by Word Processing and which do not regularly receive necessary attention because of the regular workload. CITY ATTORNEY Funding of levels one and two is recommended. Level three provides for an additional temporary research assistant to conduct legal research. The City Attorney's staff increasingly has utilized student legal interns to assist in areas such as this. It is believed that student interns can continue to provide this service. CITY MANAGER - The proposed budget for FY80 provides for the funding of levels 1, 2 and 3. Levels 1 and 2 provide for existing personnel with only one change in program. Included in level one is $1,000 for consultant and management services. The staff has discussed the desirability of adding to our management by objectives and budgeting programs a personnel performance and evaluation component. It is expected that the program will be conducted in cooperation with the Public Affairs Center. The overall budget for the City Manager does not increase as a result of this addition. Level 3 includes the Broadband Telecommunications Specialist which is provided for in the Broadband Telecommunications regulatory ordinance. I HUMAN RELATIONS The proposed budget for FY80 provides for funding of Levels 1 and 2. There is one change in the program. This provides for increased computerization of personnel information. Currently, the accrual of fringe benefits, equal opportunity employment reports, seniority lists, and some collective bargaining data is available from the computer. For example, additional information to be added includes seniority dates, health insurance status and evaluation date. Additional information of this nature particularly will be beneficial during contract negotiations and in preparation of the budget. FINANCE ADMINISTRATION The proposed budget for FY80 provides for the funding of Levels 1, 2 and 3. There is no change in program. Level 1 provides for an 0 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES increase in service charges. This is primarily related to printing costs for the budget. Level 3 is not an optional level. It provides for the transfer to fund refuse collection operations and for the payment of FICA and IPERS as budgeted in the General Fund. This item is provided in a separate level for identification purposes. ACCOUNTING The proposed budget for FY80 provides for the funding of Levels 1 and 2. There is no change in program. CENTRAL PROCUREMENT & SERVICES The proposed budget for FY80 provides for the funding of Levels 1 and 2. There is no change in program. Level 2 provides for the replacement of the mastermaker in the Print Shop and a new folding machine. The mastermaker is critical to the Print Shop operation. The existing piece of equipment is unreliable and repairs are not feasible as it was purchased used. A cost analysis of time spent in folding has been made. It indicates that the $1000 expenditure for the folding machine would be saved in approximately one year. TREASURY - The proposed budget for FY80 provides for the funding of levels 1 and 2. Level 3, if implemented, would pay for itself in increased ticket collections. PARKING ENFORCEMENT The proposed budget for FY80 provides for the funding of levels 1 and 2. This will continue the level of enforcement provided in FY79. RISK MANAGEMENT Risk Management funding increases in FY80 because the levy in FY78 was actually less than the amount to be expended, there is a prior year's adjustment, certain insurance coverage has increased, and additional public official liability coverage, primarily for police and fire, is provided. GOVERNMENT BUILDINGS The FY80 budget proposes funding of Levels 1 and 2. This will continue the present level of service. Included in Level 2 are roof repairs for the Civic Center. This past year the City has used both contractors and City employees to repair the roof on several occasions, however it still leaks. Although the roof is only five years old the bond has expired and roofers are not interested in repair jobs on flat roofs. After the heating and air conditioning systems in the Civic Center are rebuilt it is expected the City will have to make a major expenditure to install a roof which will eliminate the water problems. j Included in a proposed budget for government buildings for FY80 are two janitorial staff persons. The budget for FY79 included one person and anticipated that the City would contract the rest of the j cleaning service. It was determined that this was not a viable alternative. Therefore, we have continued with City employees. 7 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES GOALS AND OBJECTIVES FUND: GENERAL PROGRAM: POLICY AND ADMINISTRATION DEPARTMENT: LEGISLATIVE UNIT: CITY COUNCIL UNIT DESCRIPTION: The City Council, as elected representatives of the citizens, formulates City policy and provides general direction to the City Manager for im- plementation of Council policies. UNIT GOALS: 1. To maintain and establish policy for City administration to ensure effective planning, and efficient operation of all facilities, services, and public improvement programs. 2. To integrate the Comprehensive Plan into City policies and programs. UNIT OBJECTIVES: I. Complete City Plaza project. 2. Parking ramp A completed and ramp B 75% complete by June 30, 1980. 3. Complete Senior Citizens Center renovations and facility to be fully operational by June 30, 1980. 4. Continue development of new wastewater treatment facility - prelim- inary planning, site acquisition, and river corridor sewer complete by June 30, 1980. 5. Continue City service complex facility improvements. 6. Continue present five-year Community Development Block Grant Projects and seek new funding through Small Cities Grant Application. 7. Construction of new City Library to be 75% complete June 30, 1980. 8. Implement economic development strategy. 9. Implement new zoning ordinance. 10. Formulate a new annexation policy. 11. Acquire new park land and riverfront property according to Comprehensive Plan land use policies. 12. Adopt Capital Improvements Program consistent with Comprehensive Plan. H MICROFILMED BY JORM MICROLAB CEDAR RANDS -DES 1101NES :.V i 13. Establish City-wide traffic movement and transportation policies. 14. Acquire right-of-way for Scott Boulevard from Highway 6 to Rochester Avenue and complete paving from Highway 6 to Muscatine Avenue. UNIT MEASUREMENT: 1. General condition and maintenance level of City Plaza. 2. General use of downtown parking facilities. 3. Participation and activity levels at the Senior Citizens Center. 4. Truck wash and renovation of five modular buildings to be completed during FY80 at City service building complex. 5. Small Cities CDBG grant for Armory Neighborhood Improvement Project ,approved by H.U.D. 6. Decreased necessity for granting variances in zoning matters.' 7. Efficiency of travel by all modes of transportation within the city. ACTIVITY ANALYSIS: More immediate demands which routinely arise on a day-to-day basis will periodically distract from the overall goals of the City Council. R] MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140114ES DECISION PACKAGE DEPARTMENT: LEGISLATIVE LEVEL 1 OF 1 UNIT: CITY COUNCIL UNIT DESCRIPTION: The City Council, as elected representatives of the citizens, formulates City policy and provides general direction to the City Manager, The City Council also functions in an ombudsman role for the community. ADVANTAGES/BENEFITS: 1. Legal requirements for operation of the government are met. 2. City Council insures responsive government for citizens. OPTIONS: 1. Adopt new form of City government. CONSEQUENCES: 1." Basic governmental philosophies and policy making processes 'would conform to a lesser degree with the perceived political nature and demands of the community. t 10 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES ■ [TTY IIF InWA CITY nICIW N PACKAGV 12/20/18 1111.0 GFMFRAL FIIND POLICY 6 AnMTNISToAT10N I,F9ISI.ATIVC CITY COUNCIL LFVFL 1 RESOURCES IsIJDOFT OFPT. ADMIN. ADMIN. COUNCTL RUGY80 RcQ010Ep FY79 PP.OPM Al. AN. PRnPOSAL An.1. PSRSnNA1. ScOViCFS 30,000 30.000 30.000 Crim MOO- TTfFS 1,616 700 700 O SrnVTCF CHACCES 178,142 1909279 8,241 188,520 C. AP IT Al. DIITLAY 115 TIJTAL 239,973 210,979 8,241 219,220 PERSONAL SERVICES (6000) Employees Authorized BUDGET FY19 79 FY1 FY1980 S Councilmembers 6 6 $25,200 Mayor 1 1 4,800 r 7 7 $30.000 I 1 ' CAPITAL OUTLAY (9000) None 1-� i J I J Ei I l 11 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: CITY CLERK PROGRAM: POLICY & ADMINISTRATION UNIT: CITY CLERK UNIT DESCRIPTION: The function of the City Clerk's Office is to provide recording and record- keeping services for the City Council, City Manager, Dept. Heads, Staff and general public, and to perform other duties prescribed by Federal & State laws, the Municipal Code and Council policy. These duties include preparation, maintenance and dissemination of the following: Records of Council meetings & proceedings, Ordinances, Resolutions; publications in newspaper and recording at Courthouse; contracts, deeds, abstracts, easements, cemetery deeds; liquor, beer, cigarette, dancing, mobile home parks, taxicab and peddler licenses; project folders; receipt, routing and finalization of all submissions to the Planning & Zoning Commission. UNIT GOAL: To provide direction and supervision to the City Clerk's office, so that we can continue to provide an adequate level of service, meeting legal requirements, in a professional manner, economically, efficiently, promptly and accurately. UNIT OBJECTIVES: 1. To continue the administration of our office so that it is consistent with changing laws, and to ensure prompt access to information by continuing to maintain an up-to-date cross-reference index for all proceedings and documents, and to preserve permanent documents. 2. Investigate and implement sound, economical management practices, being open minded about changes, implementing time -management processes, continuing to use word processing services when possible, continuing to identify wasted effort and duplication; and as an ongoing process, finish the four volume Clerk's Manual by June 1980, and keep it current. 3. Conduct the business of our office to merit public confidence, by providing neutrality and impartiality, with equal service to all, by using simple, clear and concise language that can be understood by all. 4. To maintain office expenditures with only a 3% increase. UNIT MEASUREMENT: 1. Attend conferences and seminars for continuing education. Monitor ease of accessibility of record retrieval requested, from index, files, microfilm and retention room, and monitor level of service provided. 2. Various time -management processes listed in manual. See Clerks Manuals. 3. Equal service to all cannot be accomplished with present staff. See content of minutes for wording. Compare FY79 budget with FY80. 12 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIIIES UNIT ANALYSIS: Due to Council policy of denying use of City funds for conferences in non- ERA states, I cannot attend the national Clerk's conferences and workshops. With only the present employees, we are not microfilming and will not be reorganizing files in the retention room or vault. Equal service to all can be accomplished only by implementation of Level 3 decision package. Recent emphasis in government is on responsible record-keeping and access of information to the public. 13 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES DECISI ON PACKAGE DEPARTMENT: CITY CLERK LEVEL 1 OF 3 UNIT: CITY CLERK UNIT DESCRIPTION: - Provides leadership to the office, coordination of services we perform and preparation of Clerk's items for the agenda, the usual budget and goals. - Provides Clerk's attendance at formal Council meetings and documentation of action in Minutes of Official Actions (tape- recorded), their publication by photo -typesetting, cross-indexing of items, attendance at informal sessions, (tape-recorded), and attendance at other meetings scheduled and Staff meetings. - Provides legal publication of notices and ordinances, recording of items at the Courthouse, proceeding with finalization of all agenda items, including notification of referrals to Boards and Commission. - Provides preparation and issuance of beer, liquor, cigarette, dancing permits. - Provides very limited retrieval of information for Council and Staff ri from records. - Providesap yment for processing Council nomination papers and r provides paymentJ6f 1/2 of cost of Council elections. - Provides keeping files and records of contracts, subdivisions, deeds, easements, abstracts. - Provides for services of Deputy City Clerk, and corresponding personnel functions. - Provides ordinances for Codifier, preparation of Ordinance Books, their cross-indexing and certification by Clerk of adoption, and by publisher of publication. - Provides application to State for refund of Sales Tax for construction projects, coding of Press Citizen statement and Recorder's statement r• .to appropriate departments of these items. - Provides recording of submissions to Planning & Zoning Commission', and final execution and recording of these items. - Provides preparation of Proof of Publication folders for minutes and notices. - Provides limited office services, by telephone or counter service. - Provides Municipal Code and supplements routing to Staff and the public. :» ADVANTAGES/BENEFITS: Ir, Use of word-processing to prepare the official minutes and notices to be photo-typset for publication is most helpful in saving of both time and money. Johnson County Election Commissioner has reduced the coast of provision of elections, by in-house computer, so the primary and general elections will together cost approximately $12,000 instead of $20,000. r 14 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40INES 1 OPTIONS: I have investigated computerized minutes and indexing, but the complete process would necessitate more employees and equipment, and for our size, we do not need this process. A few of the duties could be delegated to other departments. CONSEQUENCES: This level does not provide for microfilming. We would not prepare standard resolutions, ordinance or notices for agenda, would not prepare Complete Description of Council Activities minutes, or minutes of informal meetings, and neither set would be indexed. We would have to delegate the filing of submissions to Planning & Zoning to the Planning Department. We could not take advantage of educational opportunities. Does not comply with minimal legal requirements, specifically in the area of 'open records" law, as we could not retrieve records for the public. Various licenses would have to be issued elsewhere; cemetery deeds, taxicab and peddler licenses. Code supplements could be issued by Finance cashier. Council proceedings folders woul employees, do 12/20/78 LF.VFL I F311Dr, FT FY80 OD- ITTETT E9 1,375 1,797 1r207SCIVTF `�- HAC C114FGO� �! E.9 3!1x023 28,950 28x950 CAP] TAI. 4 j nuTLAY J TnTAt 64,125 64,666 64,666 CITY OF TPWA CITY OFCTSTON PACKAGE 1112.0 GFN°AAL FUND Employees Authorized POLICY F. ADMTNISTPATTO N LFGISLATTVE City Clerk FY�979 fY1980 CITY CLERK PFSMACFS PUnrF.T nFPr, AOMTN. AnMTM. CnUNCII. Deputy City Clerk R=OUIQFn PY79 Prnrn5.41 An,1, PRnPnSA1 MI. P=QSONAL 1,500 ssvirFS 31,927 '14,509 34,509 12/20/78 LF.VFL I F311Dr, FT FY80 OD- ITTETT E9 1,375 1,797 1r207SCIVTF `�- HAC C114FGO� �! E.9 3!1x023 28,950 28x950 CAP] TAI. 4 j nuTLAY J MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40INES TnTAt 64,125 64,666 64,666 PERSONAL SERVICES (6000) Employees Authorized BUDGET }` City Clerk FY�979 fY1980 FY1980 I 1 $18,500 Deputy City Clerk 1 1 11,596 Temporary, Overtime 1,500 Wage Adjustment 1 655 2 2 33,2 1 Health &Life Insurance 1,258 2 2 $34,509 j CAPITAL OUTLAY (9000) None �1 I i i i 16 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40INES DECISION PACKAGE DEPARTMENT: CITY CLERK LEVEL 2 OF 3 UNIT: CITY CLERK UNIT DESCRIPTION: - Provides preparation of Minutes of Complete Activities of Council for regular meetings and cross-indexing, provides for preparation of an outline of informal meeting and its cross-indexing. - Provides preparation of notices, Resolutions and Ordinances, preparation of the Resolution Books and Ordinance Books and indexes for them. - Provides preparation of proceedings from each meeting for routing of finalized ordinances and resolutions to appropriate departments. - Provides retrieval of information and records for Council and Staff, with limited retrieval for the public. - Provides issuance of various licenses including peddler, taxicab, mobile home parks, and preparation of cemetery deeds and recording. - Provides third employee to ease workload of others, and provides general office services, telephone information, counter services, xeroxing, filing of various records and provision of notary services. - Provides time to take advantage of educational opportunities. Provides preparation of Project Folders. - Provides other support services for Staff, research interns. - Provides for maintenance of Recordak and making of copies. ADVANTAGES/BENEFITS: Eases the workload in some areas for the other employees, so that there is more consistent service and better communication in the office and with other departments. Preparation of the Complete Activities gives abetter record of discussion and action taken by Council, these are cross-indexed for more complete records. By having our own notary, we are not distrubing other departments, and save time. This level of service provides a minimum level of service, barely complying with legal regulations. OPTIONS: Licenses could be issued in the Finance Department. All requests for Code information could be directed to the Legal Department. Applications for Planning and Zoning could be taken by the Planning Department. CONSEQUENCES: We would not be microfilming records. The level of service provided for retrieval of records would still be inadequate, as the vault files and retention room files still need reorganizing. Education for practical applications of computerized minutes and indexing probably could not be taken advantage of because of ERA funding restrictions. 17 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES CITY nF fnWA CTTY DECISION PACKAGF 1112.0 GE.NFPAL FIINO PnlTr.y I; ArmiNISTOATTnN Lr-GTSLATTVF CITY CLERK R=SOURC°S lilln(;FT nrPr. 4DM161. 40MIN. r.r1UNCIL REQUIRED FY79 PPnPn4AL Ani. PROPOSAI ADJ. PERSONAL SF°VT CES 10.154 10,945 rn4MOD- TTTFS 202 755 S=RVICF C,HARr,F,S 2.396 2,799 CAPITAL nUTLAY 300 TnTAl 13,.152 13#409 PERSONAL SERVICES (6000) Senior Clerk Typist Wage, Adjustment Health & life Insurance CAPITAL OUTLAY (9000) None 10.8.45 12/20/78 L'-VGL 2 RUDGFT FY90 265 2.299 QQO �1`'• f 1 I i 13.409 Employees Authorized BUDGET j fY1979 FY1980 FY1980. i 1 1 $ 9,961. I 548 1 1 10,509 _ 336 2 2 $10,845 IN MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES '1 I i J ,I 1 J �s CITY nF fnWA CTTY DECISION PACKAGF 1112.0 GE.NFPAL FIINO PnlTr.y I; ArmiNISTOATTnN Lr-GTSLATTVF CITY CLERK R=SOURC°S lilln(;FT nrPr. 4DM161. 40MIN. r.r1UNCIL REQUIRED FY79 PPnPn4AL Ani. PROPOSAI ADJ. PERSONAL SF°VT CES 10.154 10,945 rn4MOD- TTTFS 202 755 S=RVICF C,HARr,F,S 2.396 2,799 CAPITAL nUTLAY 300 TnTAl 13,.152 13#409 PERSONAL SERVICES (6000) Senior Clerk Typist Wage, Adjustment Health & life Insurance CAPITAL OUTLAY (9000) None 10.8.45 12/20/78 L'-VGL 2 RUDGFT FY90 265 2.299 QQO �1`'• f 1 I i 13.409 Employees Authorized BUDGET j fY1979 FY1980 FY1980. i 1 1 $ 9,961. I 548 1 1 10,509 _ 336 2 2 $10,845 IN MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I DECISIONPACKAGE DEPARTMENT: CITY CLERK UNIT: CITY CLERK LEVEL 3 OF 3 UNIT DESCRIPTION: - Provides for employee to prepare material to be microfilmed from Council proceedings, deeds, urban renewal files, and other materials. - Provides for retrieval of records for the public, with better response time. - Provides for issuance of Municipal Codes and supplements. - Provides for continuance of Project Folders. - Provides for supervision and updating of files in the vault. - Provides for supervision and updating of retention room files. - Provides for indexing of various records, and cross-indexing of Council records. ADVANTAGES/BENEFITS: Would reduce overtime for regular employees. Retrieval .time could be reduced. Working on a crisis basis should be lessened. No new equipment would be needed to provide these services. Would relieve the workload pressure for current staff. Would keep indexing current. Would allow supervision and instruction opportunities, would provide better, more efficient service. OPTIONS: Microfilming could be done by a central records department. Also updating of files in the vault and retention room, and storage of current files could be the function of a central records department. CONSEQUENCES: We can continue as we do presently, a minimum level of service. t 19 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES i FITY DF inWA CITY DFCISTnN PACKAGr 1112.0 GFNFr•AL FUMO POLICY F. AOMINISTRATTnN LF.GISLATIVF i CITY CLFRK RFSnURCFS vonGET nFPT. AOMIM. AnMIN. _.i RrpUTRFn FY79 PPnPnSAL AN . PROpnSAL "1 PaRSnNAL S EP V I C F..S 4o487. COMMOD- TTIFS 7.5 J SERVICE r,H4PGFS 200 CAOTTAL nLIT I. AY .J TOTAL 49707 ' PERSONAL SERVICES (6000) Clerk -Typist, 20 hr. Wage Adjustment Health &Life Insurance CAPITAL OUTLAY (9000) None � J { ^J J 4 I 20 COUNCIL AnJ. 12/20/78 LFVF.L 3 HUDGFT F YPO 4r482 A 7.5 �� �O 200 4,707 Employees Authorized FY1979 FY1980 -- 1/2 12 -- 1/2 or MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES GOALS AND OBJECTIVES FUND: GENERAL PROGRAM: ADMINISTRATIVE DEPARTMENT: CITY ATTORNEY UNIT: CITY ATTORNEY UNIT DESCRIPTION: The Legal Staff advises the City Council, City Manager, department heads and staff on all legal questions pertaining to the administration of municipal affairs. Other responsibilities include: provide aid in legal matters to the various departments of the City and advise City officials on proposed or existing federal or state legislation; act as attorney for all boards, agencies or commissions; represent the City before all state and local administrative agencies in contested cases; prepare, approve or direct the preparation of all contracts and negotiate contracts on behalf of the City; negotiate on behalf of the City in the purchase and sale of real estate; represent the City in all suits in which the City or an employee is a party; prosectue all cases in the Magistrate's Divison of the District Court involving City charges; represent the City on all small claims; prepare, approve or direct the preparation of all ordinances, resolutions, and other documents; respond to citizen inquiries concerning municipal regulations. UNIT GOAL: To provide the City Council and City departments with legal advice to enable them to comply with federal, state, and local laws and to represent the City effectively in litigation, adiminstrative hearings, and other matters. UNIT OBJECTIVES: 1. Continue the Preventive Law Program. (Ongoing) 2. Attend meetings of the City boards and commissions in order to improve procedures and aid members in understanding the legal context in which the board or commission functions. (Ongoing) 3. Gain further expertise in certain areas of litigation, especially personal injury and land use. 4. Complete urban renewal title work. 5. Improve skills in property acquisition and condemnation. 6. Gain greater familiarity with federal statutes, cases and regulations pertaining to federally funded City programs and other activities with federal legal implications. (Ongoing) 11 21 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 7. Train new Assistant City Attorney. UNIT MEASUREMENT: After considerable discussion, it is the concensus of the legal staff that performance indicators as described in the budget manual are difficult to articulate. The measure of the effectiveness of this department would be the extent to which we meet the needs of the Council and staff. UNIT ANALYSIS: 1. Preventive Law Program. A. Research legal issues pertaining to the proposed zoning ordinance. Since zoning is a rapidly developing area, it requires in depth research and creative analysis. B. Continuing workshops with City staff. C. Respond to staff requests for legal assistance. 2. No additional comment. 3. Allocate time for research and attend important conferences. Improve library. 4. No additional comment. 5. Devote more time to research. 6. No additional comment. 7. Since the department handles substantial questions on federal legal matters, the United States Code annotated would be a valuable resource. 22 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 1 DECISIONPACKAGE DEPARTMENT: LEGAL LEVEL 1 OF 3 UNIT: CITY ATTORNEY UNIT DESCRIPTION: Advise and represent the City on legal matters pertaining to the admini- stration of municipal affairs. ADVANTAGES/BENEFITS: The City is effectively represented in litigation and is advised on major issues affecting the City. OPTIONS: 1. Engage additional outside counsel for selected projects or questions. 2. Allow the City staff, boards and commissions to conduct affairs without legal advice. CONSEQUENCES: City would conduct its affairs without legal advice.and representation except on selected issues. 23 r - MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES W I 11 r n I . i7 I J S i , t^, 1� ! I .r i i CITY nF IOWA CITY DECiSInN PACKAGF. 12/20/78 1113.0 GFNFP.AI F11Nn POLICY L ADMINISTPATICN LEGISLATIVE CITY ATTCRAIFY LCVEL 1 P SDURCFS IIIIDOFT DFP'. ADMIN. ADMIN. COUNCIL RUDGFT PEOl1IR.E0 FY79 PR.OPnCAI ADJ. PROPOSAL ADJ. FYPO P°4SONAL 5Q VICES k CD'AMOD— � 1TIFS c\ SEtVICF CHAPGFS 42,992 35,000 35.000 CAPITAL nUTL AY _.1 l TnTAL42.992 15,n00 35,000 PER SERVICES (6000) -� The City Attorney is paid from the Services and Charges category. The hourly rate is increased by $4.00 an hour to $41.50 or $46.50/hour. J l J i I 24 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DECISION PACKAGE DEPARTMENT: Legal LEVEL 2 OF 3 UNIT: Legal UNIT DESCRIPTION: - Represent City in all state and federal courts as well as before local, state and federal administrative agencies. - Advise City Council and staff on all legal questions pertaining to the administration of municipal affairs. - Prepare cases, briefs, memoranda, legal research, advise City staff, boards and commissions, attend meetings. Draft ordinances, resolutions, agreements and other legal documents. - Represent City in negotiation, in real estate transactions. Prepare title opinions; complete urban renewal. - Claims adjustment, collection of past accounts. Prosecute in Magistrate's Court, Housing Code enforcement. Responds to citizen inquiries concerning municipal regulations; mediate between citizens and City departments. ADVANTAGES/BENEFITS: - Effective representation of the City's interests in litigation and administrative hearings. - Preventive legal work in drafting and reviewing all contracts, resolutions, ordinances, and other legal documents, in attendance at major board and commission meetings, and workshops for City staff. Immediate availability of legal advice to City; extensive representation in legal'matters. - Ability to do legal research and report on current issues for municipalities. Increased compliance with municipal regulations by response to citizen inquiries, coordination of enforcement efforts, and prosecution. - Ombudsperson for City. - Legal secretary provides complete support services to attorneys, including prompt filing and retrieval of records, some typing, library maintenance, reception, preparation of reports, some fact investigation on claims, etc. The fine services provided by the word processing center free the secretary for important administrative work. OPTIONS: - Hire outside counsel for litigation and advice on selected legal issues. - Assign all functions to other City departments. CONSEQUENCES: Increased litigation and citizen complaints due to lack of preventive legal advice. No capability for effective enforcement of municipal ordinances. No legal review, assistance in drafting or negotiation of contracts and 11 25 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES agreements entered into by the City; nor review of mandatory procedures for bidding, publication of notices. Limited review for compliance with state and federal regulations. Limited advice on proposed or existing federal and state legislation effecting municipalities. No legal representation at board and commission meetings. Limited legal assistance in determining liability and settling claims against the City prior to litigation. No legal representation in Magistrate's Court or small claims court in cases involving the City. Limited review administrative actions, e.g. no parking ticket reviews. Limited review of proposed ordinances, resolutions and other documents. Limited legal research for Council and staff. Limited contacts with citizens regarding questions on City actions. No assistance to citizens needing referrals to other governmental entities, Legal Aid or other resources. 26 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES I I I I J J _.J I I i i agreements entered into by the City; nor review of mandatory procedures for bidding, publication of notices. Limited review for compliance with state and federal regulations. Limited advice on proposed or existing federal and state legislation effecting municipalities. No legal representation at board and commission meetings. Limited legal assistance in determining liability and settling claims against the City prior to litigation. No legal representation in Magistrate's Court or small claims court in cases involving the City. Limited review administrative actions, e.g. no parking ticket reviews. Limited review of proposed ordinances, resolutions and other documents. Limited legal research for Council and staff. Limited contacts with citizens regarding questions on City actions. No assistance to citizens needing referrals to other governmental entities, Legal Aid or other resources. 26 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES j I CITY OF IOWA CITY nFCISTON DACNAGF. s 1113.0 GFNFRAL FIIND i PnLICY G APMINTSTPATION LFGIrIATTVE CITY ATTn0NrY RFSOIIRCES RU DGET nFPT. ADMIN. ADMIN. COUNCIL orouipFn FY79 nRnPnSAL APJ. PROPOSAL An,l. PFPSONAL 12/20/78 LF.VFL 2 RUDGET FY80 ' ..•, S" VICES 69,772 67,836 67,836 CnMMnn-`4�',\/may' ITTFS 2,775 4,000 600- 3,400 SF^VI CF f i J CHARGES 7,138 I6,1R0 250- 15x930 CAP IT Al. nUTI AY _ 270 270 T'1TAL 79,685 88,286 850- 87,416 PERSONAL SERVICES (6000) I j Employees Authorized BUDGET _ FY1927 FY1980 FY1980 Assistant City Attorney 3 3 $50,480 Secretary 1 1 10 425 I Wage Adjustment 3,354 i Health & Life Insurance _ _ 3,077 J 4 4 $67,836 � _ _ CAPITAL OUTLAY (9000) I i Bookcases (3) $ 270 i I J V _ 27 i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DECISION PACKAGE DEPARTMENT: LEGAL LEVEL 3 OF 3 UNIT: CITY ATTORNEY UNIT DESCRIPTION: - Research Assistant (part-time) to prepare legal research on numerous topics pertaining to municipal affairs, collect and analyze cases, statutes and law review articles and write memoranda. He/she would assemble records from the courthouse and other documents needed for litigation and administrative hearings. ADVANTAGES/BENEFITS: - The Research Assistant would provide important background research, particularly in instances where legal material needed is not in the City's Law Library, e.g., federal regulations, recent decisions in law reviews pertaining to land use. OPTIONS: - ' All research is conducted by the present Legal staff. CONSEQUENCES: Attorneys may have too heavy a work load with a longer response time on requests for legal opinions. Attorneys would spend more time at the University Law Library and out of the office. C MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 29 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CITY OF InWA CITY OrCISMN PACK4GF 12/20/78 1113.0 Gr-NrR.AL FIINn PnI.ICy G AWN (STOAT MN LFGISLATIVF CITY ATTnRNrY I.FVFL 3 RFSn11RCFS BLInGF.T nFPr, ADM 1M. ADM IN COUNf.It. PIIDGFT RFMIIRF0 FY79 PPL1PncAL An.). PPIIPnSAL ADJ. FYeO P"1)cnNAl SFPVICF.S 71090 2.080 ( F,nMMnn— l j ITTFS SFvvrCE CHARGFS 1 CAPITAL 1 n,r1.AY 29 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: CITY MANAGER PROGRAM: POLICY AND ADMINISTRATION UNIT: UNIT DESCRIPTION: The City Manager advises the City Council on matters relating to the planning and development of various programs and on the current status of the City's operations. The City Manager facilitates implementation of policy and procedure as directed by the City Council and coordinates this effort with City personnel.. The City Manager acts to supervise the operations of all departments for the purpose of promoting efficiency and effectiveness. UNTI GOALS: To professionally advise, direct and evaluate Department Heads and other management personnel in their respective functions in light of current and future. community needs and in conformity with the dictates of existing laws, official policies, established procedures, and the City's Comprehensive Plan. UNIT OBJECTIVES: 1. Develop and administer financial planning through preparation of the Capital Improvements Program and the Operating Budget to be submitted for certification by March 15, 1980. 2. Disseminate relevant information to the City Council, staff personnel, and the general public on a timely basis. 3. Advise and direct Department and Division administrators to facilitate timely and efficient completion of projects and assignments. 4. Evaluate quarterly all department administrators and management personnel in the performance of their respective functions. UNIT MEASUREMENT: 1. Compliance of all departments with budgeted projections on monthly and quarterly basis. 2. Timely consideration and evaluation of department directors' quarterly reports. 3. Quality of communications as perceived by City Council, City employees, and the general public. 30 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES Moines 4. Distribution of periodic citizen survey questionnaires and interpretation of responses. UNIT ANALYSIS: Much of the City Manager's function demands qualitative rather than quantitative evaluation and is further assessed by examining efficiency and effectiveness of all City operations. Primary sources of input for such evaluation would logically be the City Council, subordinate management personnel, and the general public. 31 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 110INES DECISION PACKAGE DEPARTMENT: POLICY AND ADMINISTRATION LEVEL I OF 3 UNIT: CITY MANAGER UNIT DESCRIPTION: - Advise City Council on current and projected status of all programs and operations. - Advise City Council on any matters of importance to the City government and the community. - Implementation of programs and policies as directed by the City Council through coordination with and supervision of City department administrators. - Coordinate preparation of annual budget and administer City's financial program throughout the year. - Provide secretarial support for executive and legislative units of the City government. ADVANTAGES/BENEFITS: - Basic imperatives of the Council -Manager form of government as adopted by the City are satisfied. - Professional administrative coordination of all City functions is desirable for efficient and consistent direction of operations. OPTIONS: - Change the form of City government. - Secretarial functions could be distributed among other departments or assumed by the City Manager. CONSEQUENCES: - Legal requirements for adopted form of government would not be complied with. - Systematic coordination of the total City function would descend to a lower professional level. - Secretarial support for administrator and City Council would become fragmentary and severely deficient. 32 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES CITY nF IOIIA CITY DECISION PACI=E 1121.0 GENERAL FU"JO POLTCY E ADMINISTOATInN FXFCUTIVE CITY MANAGFF QF.CnURCF5 PUOGFT nFPT. AnMTN. ADMIN. PI-00I°Fn rY79 PRnPncAt AVJ PRnoOSAI DcRSnNAL 954VICFS i I 56,528 _J -I ITI15 2,472 1,860 J , I^ CHAOGES J 13,300 CAPITAl, NITI.AY too f 1 Tr1TAL CITY nF IOIIA CITY DECISION PACI=E 1121.0 GENERAL FU"JO POLTCY E ADMINISTOATInN FXFCUTIVE CITY MANAGFF QF.CnURCF5 PUOGFT nFPT. AnMTN. ADMIN. PI-00I°Fn rY79 PRnPncAt AVJ PRnoOSAI DcRSnNAL 954VICFS 53,415 56,528 C T.4MnO- ITI15 2,472 1,860 S oVlCF CHAOGES 6,561 13,300 CAPITAl, NITI.AY too Tr1TAL 62,548 71,608 PERSONAL SERVICES (6000) City Manager Secretary Temporary & Overtime Wage Adjustment Health & Life Insurance Supplemental Retirement CAPITAL OUTLAY (9000) None 33 12/20/78 LEVEL 1 COUNCIL BUDr,FT AW. FY80 56,528 1,860 �w0 YY 400- 12.900 400- 719288 j Employees Authorized BUDGET FY1979 FY1980 FY1980 I 1 1 $34,344 2 2 12,624 46,968 1,200 2 2 2 583 50, 51 2 21,862 52,613 _ 3,915 2 2 $56,528 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DECISION PACKAGE DEPARTMENT: POLICY AND ADMINISTRATION LEVEL 2 OF 3 UNIT: CITY MANAGER UNIT DESCRIPTION: - Assist the City Manager by performing designated support activities encompassing all phases of the managerial function. Coordinate and monitor staff assignments as directed by the Council and designated by the Manager. Perform research activities. Provide staff support to the City Council. Function as Acting City Manager in the absence of the City Manager. ADVANTAGES/BENEFITS: Coordination of activities with greater efficiency. More effective communications with Manager's office for Council, staff, and general public. Daily activities and problems handled expeditiously. OPTIONS: Staff support to Manager and Council could come from individual departments. Manager and secretary could provide all staff support to Council. CONSEQUENCES: - Reduction in quality of staff support to Council and Manager and a less efficient service level provided to the general public. - Manager's time for dealing with major issues would be significantly reduced. 34 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES Ff0 DIES i CITY OF IOWA CITY DEFIiInN PACKAGE. 12/20/78 1121.0 GFNGRAL FUND PnLTCY G APPINISTRATInN EXFCUTIVE 1 CITY MANAGFP LFV°L 2 i D'SnIJPCcS DUDr,FT IIEPT. ADMIN. ADMIN. CnIJNCIL PUnC-FT R-EOLIIRED FY 7n PROPOSAL ADJ. PROPOSAL ADJ. FYPO i PrRsnNA1. i SE-7VICES 17,173 18,576 18,52.6 COMMOOI — TIrS ITISS 1r236 250 250 t tAl SERVICE VCHARGES 3,281 1,300 1,300E CIRITAL n0TI AY TOTAL. 21r69n 20,076 20,076 PERSONAL SERVICES (6000) Employees Authorized BUDGET FY1979 FY1980 FY1980 j Administrative Assistant 1 - $ .-- Assistant City Manager -- 1 17,220 Wage Adjustment 947 1 1 18,167 Health .& Life Insurance 359 1 1 $18,526 CAPITAL OUTLAY (9000) — None 71 J I J I I '1 35 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CITY OF InwA CITY nFCISTON oACKAGF. 1121.0 GFNFRAL FUND PnLTCY E ADMTNISTRATInN FXFCUTIVE CITY MANAGFs P.=SOURCPS BUDGST DEPT. ADMIN. ADMIN. Rz OUTrFn FY79 PPnPOSAL ADJ. PPOPOSAL PcRSONAL 1:COVICF.S 14,893 14,893 C'1MMOD— ITiFS 2,000 7.000 SrOVICF CHAPGES 2,500 71500 CAOITAL nUTLAY 607 607 T'ITAL ?0,000 20,000 PERSONAL SERVICES (6000) Employees Authorized FY1979 FY1980 Broadband Telecommunication Specialist -- 1 Health & Life Insurance 1 CAPITAL OUTLAY (9000) Desk Chair File Cabinet MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES COUNCIL ADJ. 12770/78 Y1 .I •9 !f LFVEI. 3 BUDGFT ,4 FY80 w VIP ii i I I i D I i i GOALS AND OBJECTIVES FUND: GENERAL PROGRAM: POLICY AND ADMINISTRATION UNIT: UNIT DESCRIPTION: DEPARTMENT: HUMAN RELATIONS HUMAN RELATIONS The Human Relations Department is responsible for the administration of City personnel activities, collective bargaining and contract administration, civil rights activities, and staff assistance in each of these areas. UNIT GOALS: 1. Negotiation and administration of labor contracts. 2. Effective employee assistance program. 3. Conduct personnel process involving recruitment, certification, placement, transfers, and promotions. 4. Direct the City's Affirmative Action and contract compliance programs inc(informity with applicable non-discrimination laws and policies. UNIT OBJECTIVES: 1. Collective bargaining complete for budget certification by March 15, 1980. 2. Assist staff in matters related to labor contract interpretation, compliance and processing of employee grievances. 3. Collect and interpret current.data relevant to collective bargaining laws and procedures. 4. Provide staff support to Civil Service and Human Rights Commissions. 5. Respond to all employee inquiries on a timely basis. 6. Implementation of programs related to salary project, management compensation study, confidential employee salary study, and labor contracts for FY80. 7. Pursue further computerization of personnel data. 8. Monitor City compliance with Affirmative Action and Equal Employment Opportunity goals as established or revised. 9. Investigate and report on discrimination compliants made by City employees or referred by the Human Rights Commission. UNIT ANALYSIS: 1. Status of labor-management relations. 2. Timely response to and resolution of grievances. 3. Equitable application of wage and salary standards by all Departments. 4. Efficient processing of personnel placements, transfers, promotions, and classification reviews. 5. Compliance with Affirmative Action goals and timetables and with Equal Employment Opportunity requirements. 6. Number and severity of discrimination complaints received and reviewed. 37 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES i J DECISION PACKAGE DEPARTMENT: HUMAN RELATIONS UNIT: HUMAN RELATIONS LEVEL 1 OF 4 UNIT DESCRIPTION: I. Administration of City's personnel function. 2. Negotiation of labor-management contracts and administrative support for contract implementation. 3. Planning and organization of staff development efforts. 4. Secretarial support for Human Relations Director, Personnel Specialist, and Civil Rights Specialist. ADVANTAGES/BENEFITS: 1. Professional coordination of personnel activities. 2. Labor negotiations conducted by full-time staff personnel. OPTIONS: 1. Hire a professional negotiator for collective bargaining. 2. Department Heads provide support for contract administration. 3. City Manager or Assistant supervise personnel activities. 4. Secretarial support provided by other departments. CONSEQUENCES: 1. Reduction of consistency in personnel policy application. 2. Interpretation of labor-management contracts becomes fragmentary. 3. Insufficient secretarial support makes daily operation of Personnel Department less efficient. IE r - MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I CITY nF InWA CITY DFC,ISION PACKAGE 1122.0 GFNFPAL FUND POLICY E ADMINIST94TION EXFrQTIVr _ HUMAN RELATIONS J PFSnURCES 81JOrET DFP*, AnMTM. ADMIN. R"QIII P F 0 FY 79 Por.) PnS AL AOJ. PPOPOSAL PFRSnNAL ' I _,f SC0vICFS 37,286 40,170 7 Cnmmn0- J ITISS 765 1,100 Sc -VICE I j J CHARGES 6,580 13,990 CAPITAL n!JTI.AY i TnTAL 44,631 55,250 PERSONAL SERVICES (6000) Director Secretary -, Wage. Adjustment Temporary & Overtime J Health & Life Insurance CAPITAL OUTLAY (9000) _J None � J J . J ._I , 39 COUNCIL 40J. 12/20/78 LFVEL 1 9U DG FT F Y80 40,170 1x100 �� vw�O 5,200- 8,780 7 517.00- 50,050 Employees Authorized FY1979 FY1980 1 1 1 1 2 2 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140IRES D BUDGET FY1980 $25,000 10,395 1,947 1,000 1,828 $40,170 DECISION PACKAGE DEPARTMENT: HUMAN RELATIONS LEVEL 2 OF 4 UNIT: HUMAN RELATIONS UNIT DESCRIPTION: 1. Provides technical personnel assistance to all departments regarding wage and salary administration, employee benefit plans, job classification and review, and related activities. 2. Provides staff assistance to Civil Service and Human Rights Commissions. 3. Monitors City compliance with Affirmative Action, Equal Employment Opportunity, and non-discrimination laws and policies and investigates both employee and citizen complaints. ADVANTAGES/BENEFITS: 1. Consistent application of personnel policies and procedures for all City employees. 2. _ Employee complaints and problems can be processed individually and in a timely fashion. 3. Current goals and policies for employment are monitored and evaluated. 4. Legal dictates regarding Equal Employment Opportunity and Affirmative Action are updated and compliance is monitored. OPTIONS: 1. Commissions operate with reduced staff support. 2. Contract with outside agencies for personnel services. 3. Department Heads deal with employee problems. 4. Legal Department assumes responsibility for compliance with Civil Rights and Equal Employment Opportunity requirements. 5. Other staff or outside agency investigates civil rights complaints. CONSEQUENCES: 1. Fragmentary implementation of personnel policy and procedure. 2. Consistent compliance with legal dictates regarding Equal Employment Opportunity, Affirmative Action, and non-discrimination are jeopardized. 3. Employee problems and complaints do not receive timely consideration. 4. Civil Rights complaints from citizens must be ignored. 40 r - MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES CITY nF inWA CITY DECISION PACKAGE 12/20/78 1122.0 GrNFRAL FUND PnLICY E ADMI^IISTRATION FXFCIJT IVF HUMAN RELATIONS LFVFL 2 r•FSnURCFS Runr.cT nEPr. ADMIN. ADMIN. COUNCIL PUDr,FT PFOUIRED FY79 PRnPnSAL ADJ. PROPOSAL ADJ. FY80 rcASONAI. SF4ViCFS 32091 33,673 33,67304 iTicS 386 Ir000 1x000 cCL, ViCF 49 CHAPGES 7,337 7,170 7,170 CADITAL nIJTL AY rnTAL 40,314 41.843 4L9843 PERSONAL SERVICES (6000) Personnel Specialist Civil Rights Specialist Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) None' Employees Authorized BUDGET FY1979 FY1980 FY1980 1 1 $18,600 1 1 12,122 1,690 _ 1,261 2 2 $33,673 41 IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DECI SION PACKAGE DEPARTMENT: HUMAN RELATIONS LEVEL 3 OF 4 UNIT: HUMAN RELATIONS UNIT DESCRIPTION: Provides for further computerization of personnel records. Currently accrual of fringe benefits, EEO reports, seniority lists and some collective bargaining data is available from the computer. Some of these reports need to be expanded. ADVANTAGES/BENEFITS: - Provides capacity for additional information to be computerized. - Improves reports currently available. - Provides system to retrieve information in many formats not currently available. - Provides accuracy and timeliness of information. - Combines personnel records into one system. - Relieves payroll program of information not directly associated with issuance of payroll checks. OPTIONS: - Develop each computer report as required. - Develop additional manual systems. - Each department/division maintain applicable personnel records. - Make minor adjustments to current system. CONSEQUENCES: Time consumed preparing reports manually is needed for other projects. Developing computer reports as required leads to a hodgepodge and increases the possibility of error. Additional manual systems would be less accurate and more personnel hours would be involved. Reporting formats are limited or extensive hours are involved when manual systems are used and timeliness becomes a factor. Consistency would be virtually non-existent if each department/division maintained records for applicable personnel. The format used in the FY80 budget cycle necessitates change in the record keeping. Information formerly available from the budget worksheet does not appear in FY80 work, therefore, an alternative source must be developed. 42 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES r -- MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIES CITY nF IOWA CITY CFC [S ION PAf,KAGF 17/20/78 1122.0 GENED.AL FUND POLICY F. ADMINTSTDATInn! EXF.CUTIVF HUMAN RELATIONS LEVEL. 3 RESnOR.CFS BUDrFT nFPT. ADMIN. AnMIN. CCUNCIL RUDGFT Dc01ITPFD FY79 PPnPnSAL AnJ. PROPOSAL ADJ. FYRO I - PcDSnNAI CFDVTCFC i C'1MM00— j ITIFS SFPVICr CHAPGPS 51000 5,000 CAPITAL i my I AY j TnTAI 59000 5,000 PERSONAL SERVICES (6000) Employees Authorized FY1979 BUDGET F 1980 FY1980 r -- MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIES D E C I S I O N P A C K A G E DEPARTMENT: HUMAN RELATIONS UNIT: HUMAN RELATIONS LEVEL 4 OF 4 UNIT DESCRIPTION: - Provides for part-time assistant to work on Commission projects, reports, and committees such as newsletter, providing current literature and apprising of changes in state and/or federal laws which have impact on the Commission and community. Provides for implementing outreach educational programs for the City and community. ADVANTAGES/BENEFITS: - Permits professional training sessions for Commissioners and City management. - Provides more opportunity to establish liaisons with community groups in recruiting women and minorities. Increases; time to be devoted for closely scrutinizing patterns of non- discrimination either by contracting agencies or City departments. Provides an opportunity to develop in-house training opportunities for women and minorities. OPTIONS: - Transfer some or all responsibility for work with the Commission on projects, etc., to the secretary. CONSEQUENCES: - Because of demands from others in the department, the secretary possibly could not accomplish Commission related tasks on time. 44 J MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES CITY nF 1n'WA CITY DECISION PACKAC,F 7 L122.0 GFNFRAL FUMn PCL ICY E ADMINISTPATION EXFCUTiVF HUMAN RELATIONS ^ 0' SOURCES RUDC.FT nFPT. ADMIN. ADMIN. REOIIipFD FY7c) PRr1PnSAL Ani. PROPOSAL i Pr°SnNAL 6,071 6,071 GE�VICES _. C7NMCID— ITIFF. _ S- PVICF iCHARGES C,AI)ITAL j DIJTLAY I TOTAL 6,071 5,071 COLINC IL ADJ. 12/7.0/78 PERSONAL SERVICES (6000) J. Employes Authorized BUDGET FY-19279FY1980 FY1980 Civil Rights Specialist. -- 1/2 $5,622 Wage Adjustment Health & Life Insurance _ 449 -- 1/2 $6,071 CAPITAL OUTLAY (9000) "1 None _J i I J I i 45 I -• MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIES LFVFL 4 BUn6FT FY80 h GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: HUMAN RELATIONS .� PROGRAM: POLICY & ADMINISTRATION UNIT: HUMAN RIGHTS COMMISSION UNIT DESCRIPTION: The Iowa City Human Rights Commission is composed of nine Iowa City residents reflecting a cross section of the community who are appointed by ^ the City Council. UNIT GOAL: ts The Commission implements and enforces tthe Human Righmplaintnance resolution� the Iowa City community. Major educational projects and evaluation of federal and state nondiscrimination laws for applicability to Commission and City functions. UNIT OBJECTIVES: Complaint Resolution T. Investigate and resolve formal complaints within 120 days of the filing of the complaint. Provide information to callers with informal inquiries within 2. two days of receiving the request. M. 3. Litigate one (1) complaint that raises significant civil rights issues for the Iowa City community by July 1980. 4. Send informational letters with a copy of the ordinance where appropriate for each informal complaint not warranting a formal investigation. Ongoing. possible complaint in a target 5. Initiate an investigation and p July 1980. area of discrimination in the community by Educational Projects 1. Participate in two workshops (Oct. 1979; March 1980) focusing on civil rights law to faciliate smooth processing of complaints. 2. Sponsor one workshop for the a maker by January 1980.mmunitat which I federal enforcement official is the guest p ommunity or civic organization 3. Co-sponsor one program with a November 1979. r focusing on equal opportunity by 4. Arrange at least three group nt audiences s on civil rights at which Commissioners speak targeting differe 5. Prepare and distribute at least nine issues of the monthly newsletter. Evaluation of Civil Rights Laws state legislative activities for civil 1. Apprise Councilmembers of M rights. 2, Apprise Iowa City community groups of legislative changes an court decisions that may affect the organization. Ongoing. 46 i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES �I J J I UNIT MEASURE: 1. Formal complaints resolved in 120 days. 2. Requests for information provided in two days. 3. One (1) complaint filed in District Court by July 1980 following public hearing. 4. Six copies of the ordinance and information letter mailed. 5. One targeted area investigated by July 1980. 6. Two training workshops held on civil rights by October 1979 and March 1980 respectively. 7. One federally provided training session held by January 1980. 8. One program co-sponsored by November 1979. 9. Three group meetings held by June 30, 1980. 10. Nine monthly issues of the newsletter distributed. 11. One position statement submitted to the Council by June 30, 1980. UNIT ANALYSIS: Goals and measures are based on the assumntinn that ahm,t rho eamn of calls and community orgy on.activity in G 0 A L S A N D O B J E C T I V E S FUND: GENERAL DEPARTMENT: HUMAN RELATIONS PROGRAM: ADMINISTRATION UNIT: CIVIL SERVICE COMMISSION UNIT DESCRIPTION: This function implements the State Civil Service law for City employees. Major activities include recruitment and placement of candidates in many City positions. The Commission also serves in a quasi-judicial capacity in reviewing some of the decisions made by the City staff. ACTIVITY GOAL: 1. Provides certification of candidates eligible for filling vacant City positions consistent with State laws. 2. Develops improved hearing procedures for employees who choose to appeal pursuant to Chapter 400. ACTIVITY OBJECTIVES: 1. Develop and implement written format for 80% of the interviews conducted by Commission or staff by July, 1980. 2. Written procedures published for the remainder of the City positions by July, 1980. 3. Procedures for conducting hearings evaluated and written by September, 1979. ACTIVITY MEASUREMENT: 1. Number of interviews conducted with or without written format of topics during FY80. 2. Commission approval of the remainder of the testing procedures during FY80. 3. Written procedures available by September, 1979. ACTIVITY ANALYSIS: Scope of the Commission's activities will increase in FY80 as the City complies with Chapter 400 of the Iowa Code. 48 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES M011JES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: FINANCE PROGRAM: ADMINISTRATION UNIT: FINANCE ADMINISTRATION UNIT DESCRIPTION: The function of Finance Administration is to provide supervisory and secretarial support for the Finance Department, assist in the coordination of the annual budget process, and coordination of risk management for all City departments. UNIT GOAL: To supervise the preparation of accurate and timely financial information which can be utilized effectively by the City Council and City staff in making managerial decisions and to monitor centralized financial support services. UNIT OBJECTIVES: 1. Formalize monitoring of budget versus actual on a quarterly basis by October, 1979. 2. Make semiannual financial condition reports to Council and City Manager by January, 1980. 3. Continue to provide risk management program of risk analysis, insurance purchasing, and claims analysis - throughout fiscal year. UNIT MEASUREMENT: 1. Preparation of internal quarterly reports. 2. Preparation of semiannual financial condition report. 3. Coordination with Safety Committee, annual analysis of insurance portfolio, quarterly claims reports with analysis in comparison with prior years. UNIT ANALYSIS: The completion of the objectives will allow Finance Administration to more effectively attain its goal of providing timely financial information and support to the City Council and City staff. 49 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES DECI S ION PACKAGE DEPARTMENT: FINANCE UNIT: FINANCE ADMINISTRATION LEVEL 1 OF 3 UNIT DESCRIPTION: - Responsible for management of the Finance Department in planning, administering, controlling, and coordinating the fiscal affairs of _ the City, and the supervision of the five divisions within the department. - Provides for minimal assistance to the City Manager in preparation and control of the annual budget and the Capital Improvement Program budget. - Coordinates bond issues. - Provides for minimal risk management program which would include insurance purchasing and some risk monitoring. Secretary provides administrative and clerical support for the department. ADVANTAGES/BENEFITS: - Provides for direction within department through work assignments; .planning, coordination between programs and/or City staff and resolution of daily problems. - Provides control over department responsibilities through contact with division heads and the monitoring of reports and financial data. - Provides financial analysis and counsel to City Manager. OPTIONS: - Finance Department divisions could report directly to the City Manager. The Risk Management Program could revert to insurance purchasing only with no analysis involved. Bond issues could be handled entirely by the City's outside Financial/Bond Consultant which would most certainly increase the cost of each bond issue. Secretarial support for the department could be provided by another City Administration Department's secretary. CONSEQUENCES: There would be a decrease in control over the City's financial condition as a whole. Finance Division Heads would receive less direction and administrative support. Loss of assistance in the budget process would hamper the preparation of state budget reports timely. The Risk Management Program would become non-existent at a time when the availability of general liability insurance and the increasing cost of insurance would make the program an economic necessity. The loss of secretarial support to divisions would place more work load on them. r 50 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES �i CITY nF InWA CITY nFCISION PACKAr,E 12/20/78 1131.0 GFNFRAL FUND 001.ICY L AOMINISTP.ATION FINANCIAL AOMINISTPATiON r,FNFRAL SUPERVISION R -S UPCFS RUDCFT DFor, LBUDGFVFL 1 � ADMIN. ADMIN. COUNCIL BUDGET RFOUIPED FY79 PRnpnSAL ADJ. PROPOSAL ADJ. FY80 P'PSONAL SERVICFS 40,444 41,677 CnMMOD- ITIES 680 670 SFRVIr.F. CHARGES 7,025 12,395 r1PITAL OOTL AY 175 150 TOTAL 48,324 54.832 PERSONAL SERVICES (6000) Director Secretary Overtime and Temporary Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) Calculator 419627 670 �O 129395 150 54,832 Employees Authorized BUDGET FY1979 FY1980 FY1980 1 1 $26,118 1 1 11,030 37,148 600 2.043 39,791 1.836 2 2 $41,627 $ 150 51 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES DECISION PACKAGE DEPARTMENT: FINANCE UNIT: FINANCE ADMINISTRATION LEVEL 2 OF 3 UNIT DESCRIPTION: - Provides for increased assistance in budget preparation. - Responsible for administering a complete Risk Management Program which includes insurance purchasing, self-insurance analysis and recommendations. - Monitoring of claims and risk and providing input to the Safety Committee. ADVANTAGES/BENEFITS: - Assists in coordination and planning of budget process and is able to provide the needed time to work with City staff on budget related questions and problems. - The Risk Management Program is operating as a risk -prevention and cost/effect analysis program both in the claims and the cost/benefits area, rather than only as an insurance purchasing program. - Preparation of financial reports, analysis and monitoring; provide administrative support to the director in managing the City's fiscal affairs. - Providing general information to the City staff and the public frees director to devote time to management of department. OPTIONS: - Director could provide all assistance to City Manager in budget preparation. - A minimal Risk Management Program which provides .for insurance purchasing, and some risk monitoring could be utilized. - Other divisions or the director could prepare the reports And financial anlysis. - The director could answer City staff and public inquiries when time permits. CONSEQUENCES: The director's and other division heads workload would increase and cause reduction of productivity and deterioration of morale. Risk management would be practically non-existent when insurance cost and potential liabilities make such a program a necessity of City government. 52 i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140INES r- CITY OF IOWA CITY OFfISION PACKAGE 12/20/78 1131.0 GENERAL FUND POLICY C AOMINISTRATTnN FINANCIAL ADMINISTRATION GFNFCAI. SUPFPVTSTnN LFVFL 2 RFSrIURCDS B1Jn FT DF or, AnMIN ADMIN. CDUNCIL BUOGFT Rr001QrD FY79 PRnPntAL Ani. PnOPn5At ADJ. FY80 PSRSnNA1 Sao VICFS 18,117 19,143 19,143 CnHMDn- ITI=S 60 150 150 Sap VICF CHAoGES 925 1,340 1,340 C.ADTTAL nUTL AY TOTAL 19,nn2 20,633 20,633 PERSONAL SERVICES (6000 Administrative Assistant Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) None Lmployees Autnorizea FY1979 FY1980 1 1 1 1 53 01 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES BUDGET FY1980 $17,280 950 913 $19,143 DEC IS ION PACKAGE DEPARTMENT: FINANCE UNIT: FINANCE ADMINISTRATION LEVEL 3 OF 3 UNIT DESCRIPTION: Provides for FICA and IPERS which must be levied for in the General Fund until the tax levy reaches $8.10/$1,000 assessed valuation. In FY79 it was decided to budget the lump sum in one place in the General Fund to eliminate confusion and accounting difficulties. Provides for transfer to Refuse Collection. Although refuse collection is accounted for as an enterprise fund, the General Fund subsidizes its operating costs with property tax monies. -7 54 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CITY O� Irjo4A CITY OFCISION PACKAGE 12/P9/78 1131.0 GFNFPAL FI1N0 POLICY E AOMfNIST.�ATIfN FINANCIAL AnmINISTRATION Grmc-PAI_ 51111CRVISIr»I PF.SnIJPCES BLIOOET nFPr, 4nMIN. AOM1n1. IFVEL A P°OLIIPF0 T`Y70 PPOPOSAI CCIAJCIBUOf,FT ACJ. PPOPOSAI. Af',l. FYP.O R Cnrkl AL cPVICFS 73,763 100,000 100,000 [\ COM mor)— ITT F f)O—IT?F «rVICE O I 4 1 MIA OGFS CAD ITAI OUTLAV 901./7? 334,179 334,37.8 i TfITA1 375,535 33493?8 100,000 434,328 i PERSONAL SERVICES (6000) Em31O10 es Authorized BUDGET FICA FY1979 FY1980 FY1980 $100,000 CAPITAL OUTLAY (9000) I' i Transfer to Refuse Collection $334,328 55 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES V 1 k- GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: FINANCE PROGRAM: ADMINISTRATION UNIT: ACCOUNTING UNIT DESCRIPTION: The function of the Accounting Division is to provide accounting, bookkeeping, key entry, and computer service coordination for all City departments. UNIT GOAL: To provide the accounting and bookkeeping services in the most timely and cost effective manner, and to insure that the City's data processing applications are operated in the most efficient way possible. UNIT OBJECTIVES: 1. Provide sufficient training and exposure to the second back-up key - entry operator so that he/she is capable of keying any application when the need arises. January, 1980. 2. Revise procedures in the Accounts Payable Function to create a more timely payment of bills. September, 1979. 3. Increase Accounts Receivable collections. June, 1980. UNIT MEASUREMENT: 1. Analyze by requiring sole responsibility for a particular application for particular cycle. 2. Comparison of discounts lost, past -due notices and phone calls from vendors for FY79 versus FY80. 3. Decrease in FY79's number of accounts receivable over 270 days old. UNIT ANALYSIS: The achievement of the above objectives will help achieve the goal thru more timeliness and efficiency. 92 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DECISION PACKAGE DEPARTMENT: FINANCE LEVEL 1 OF 2 UNIT: ACCOUNTING UNIT DESCRIPTION: - Provides monthly and quarterly receipt and expenditure reports, statements of revenues and expenditures, and balance sheets. - Provides complete payroll service for City. - Provides accounts receivable billings for City divisions. - Provides accounts payable services. - Provides annual financial report. - Provides key -entry service for all computer applications. - Provides purchase order issuance. - Provides mail service for all City divisions. - Provides for annual audit. ADVANTAGES/BENEFITS: Provides: basic accounting and related services needed by City divisions. Provides paychecks for employees. Provides City divisions with a means to purchase and pay for needed goods and services. . OPTIONS: Outside contractors could be utilized for all activities, .with City divisions picking up part. CONSEQUENCES: The cost of outside contractors could be very high. An ever greater burden would be placed on City divisions. 57 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401NES CITY OF IrndA CITY D'CISION PArKArF 12/70/78 1132.0 GFN°FAL FUNr PrLICY F, AnMINISTRAT! nN FINANCIAL 413MINISTRATTMN ACCOIINTING E R=PnPTI^IG LFVFL I PFSnUPCEC: AVID ;FT nF.PT. ADMIN. ADMIN. CnUNCIL RIIDr, FT P=0UIRFD ;:Y 79 PPOPncA1. ADJ. PRnPnSAI ADJ. PYAO P7oSnNAL SEP VICFS 70,x90 75,310 75,100 1Tr=S 9611 ono 990 SEPVICF O CHAP GFS 46,101 47,219 47,219 CAPITA!. n11TLAY i i TOTAL 11R,101 123,509 1239509 PERSONAL SERVICES (6000 Senior Account Clerk Account Clerk Keypunch Operator Overtime Wage Adjustment Health & Life Insurance S, CAPITAL OUTLAY (9000) None Employees Authorized BUDGET FY1979, FY1980 FY1980 2 3 $37,026 1 2 19,152 0 1 10,342 300 3,659 _ _ 4,821 3* 6* $75,300 *During FY79, three positions were transferred to this division from the Central Procurement bivision. The FY79 budget figures reflect this transfer 58 r - MICROFIUrED BY JORM MICROLAB CEDAR RAPIDS -DES MINES DECISION PACKAGE DEPARTMENT: FINANCE LEVEL 2 OF 2 UNIT: ACCOUNTING UNIT DESCRIPTION: - Provides management and supervision of the Accounting Division. - Provides support to Finance Director. - Provides for increased collection activities related to Accounts Receivable. - Provides for replacement of equipment and additional filing capabilities. - Provides for decreased audit costs through preparation of working papers and anticipating auditor's needs. - Provides for special record keeping. - Provides for coordination with the computer service bureau. ADVANTAGES/BENEFITS: Increase output of division by implementing new procedures and revising old ones. Decrease Finance Director's day-to-day supervisory tasks. - Increase the effectiveness of dealing with the computer service bureau by having one City contact. OPTIONS: - The Finance Director could assume the management and supervisory duties of the Division. - Contact with the computer service bureau could be by anyone, creating less follow-up and planning. - Present equipment that is repairable could be repaired. CONSEQUENCES: The Finance Director might not have sufficient time to take on additional duties. Filing space would not be adequate to meet needs. The annual audit bill would -increase approximately $2,000 due to the auditors having to spend more time because less assistance could be provided by City staff. 59 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1101RES t rITY rF INA CITY nFrISTON PAC.KAGr 12/7.0/78 1137.0 GFNFkAI FIIND PrI.IrY F. ArMI^IICFRATI(N) FINADIC,IAI AnMINISTRATI(1N A G,r n11M� IMC g Rr nnPrlNG t rVrL 2 0"CnU4Cr5 1!1)1117177 nF0T, AIM IN. ADMIN. CnUNrIL 111MG17T rrnillpr.l) FY7n PP•7DnSAt AIM. PROPMAt 40.1. FY80 PTPSGMAI '=rVICFS L7.'2() 18, 571 18,571 cn,imon- ITIr.S 165 175 175 Sra VICE CIIACCEr 632 1.3?5 1,325 CAP ITAL n•ITI AY 560 670 680 T'1TAt 18,786 2'),751 20,751 PERSONAL SERVICES (6000 Controller Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000 Employees Authorized FY1979 FY1980 1 1 1 1 1 - 4 drawer letter size file cabinet w/lock 2 - 10 digit printing calculators with punctuation and memory @$175 1 - Used IBM Electric w/long carriage (purchased from another City dept.) M MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES BUDGET FY1980 $16,740 920 911 $18,571 $ 180 350 150 $ 680 GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: FINANCE PROGRAM: ADMINISTRATION UNIT: CENTRAL RROCUREMENT AND SERVICES UNIT DESCRIPTION: The function of the Central Procurement & Services Division is to provide all departments of the City with centralized support services including purchasing, switchboard, printing and mail. UNIT GOAL: The goal of the Central Procurement & Services Division is to provide its varied support services in such a manner that the operating efficiencies of the City as a whole and each division as a unit are enhanced. UNIT OBJECTIVES: 1. To analyze the new purchasing manual after a six month use period, to determine its effectiveness and usefulness to City Staff. (July 1979) 2. To establish an asset control system utilizing the computer system to provide a record of all fixed assets. (December 1979) 3. To study the feasibility of operating the print shop as a self supporting service. (June 1980) UNIT MEASUREMENT: 1. Analysis by contacting other departments for comments and combining their suggestions with those of Central Procurement and designating improvements and/or changes desirable. 2. Utilize the Computer System and information generated from orders to compile reports for City and Department use of a City-wide Equipment Inventory. 3. Preparation of a proposal to include the evaluation of receipts and expenditures, volumes/procedures and personnel costs. UNIT ANALYSIS: The achievement of the above objectives will help to insure that the Central Procurement & Services Division is providing its support services as required. In so doing, the operating efficiencies of the City as a whole and each division as a unit will be enhanced. Any reduction in expenditures and service levels in this division would result in increased work loads in the operating divisions and requiring their personnel to perform work now provided them on a centralized level. r 61 FIICROFILMED BY JORM MICROI_AB CEDAR RAPIDS•DES MOINES D E C I S I O N P A C K A G E DEPARTMENT: FINANCE UNIT: CENTRAL PROCUREMENT & SERVICES LEVEL 1 OF 3 UNIT DESCRIPTION: - Provides supervision for division. - Provides limited centralized purchasing services. - Provides photocopy machines which may be used by other City Divisions to reproduce materials now reproduced in print shop. - Provide switchboard services. - Provides centralized mail operation. ADVANTAGES/BENEFITS: - This level provides the City organization many fundamental and necessary services in an economical manner as compared to the available options. - This level provides for the efficient centralization of a portion of the functions described in the above activity description by the Central Procurement & Services Division, eliminates the duplication of these functions throughout the City and allows one division to specialize in providing them. Economics of scale, greater competence and overall coordination is thus achieved. OPTIONS: Require each City Division to assume the workloads, responsibilities, and funding requirements associated with the performance of the duties outlined above. CONSEQUENCES: - Decreased service levels in each division resulting from the assumption of increased workloads and training requirements. - Drastically decreases efficiencies and economies through the result of the divisions not receiving the benefits of centralized purchasing or switchboard coverage. - Elimination of funds for all City mailing. A lack of overall coordination in the areas described and an inconsistent provision of these services in a timely and quality manner. - Lack of centralization results in more labor time spent accomplishing less and in more funds spent in purchasing less. 62 i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES f rITY nr 10WA CITY Dr('ISInN r4r.K4r.r 12/20/78 11 33.'1 f•FN PAI I IIN11 P#II ICY F M1 f 1-11 fl5TuATIIIN rINAP1rIAI. Tf AnMINISTOA nN rFNTPAI, PrnC1$^r Mr Alr F. �FPVICFr . PFcnIlPC rz alnl(;FT LFVFL 1 F• AnMIN. AOM IN. r.nl]Nr n RL1nGrT Pr4111PFD rY7-4 PPno0cAL ADJ. PPnpnC41 ADI PrPSONAL SS"VICrS 30152.1 28,573 -I Lam I _ IT I Fc i 911) SFOVICF 1 10,646 CHCR(:ES 34,100 3697,75 CAPITAL 0 ;, 01ITLAY J' -- 7 71#371 J 200 1,378 --I _ J(, 5" J I i rITY nr 10WA CITY Dr('ISInN r4r.K4r.r 12/20/78 11 33.'1 f•FN PAI I IIN11 P#II ICY F M1 f 1-11 fl5TuATIIIN rINAP1rIAI. Tf AnMINISTOA nN rFNTPAI, PrnC1$^r Mr Alr F. �FPVICFr . PFcnIlPC rz alnl(;FT LFVFL 1 F• AnMIN. AOM IN. r.nl]Nr n RL1nGrT Pr4111PFD rY7-4 PPno0cAL ADJ. PPnpnC41 ADI PrPSONAL SS"VICrS 30152.1 28,573 cn,i"nn- Lam FY1980 IT I Fc 650 911) SFOVICF 1 10,646 CHCR(:ES 34,100 3697,75 CAPITAL 0 -- 01ITLAY 6.100 -- TrITAL 71#371 56.0413 PERSONAL SERVICES (6000 Purchasing Agent Dup. Machine Operator Senior Account Clerk Account Clerk Keypunch Operator .Overtime Temporary Wage Adjustment Health & Life Insurance 28, 523 POO O� 36.72.5 66,048 Employees Authorized BUDGET FY1979 Lam FY1980 1 1 $14,400 1 1 10,646 1 0 - 1 0 -- 1 0 -- 100 200 1,378 — _ 1,799 5" 2*.$28,523 CAPITAL OUTLAY (9000) None, *During FY79, three Positions were transferred to the Accounting Division. The FY79 budget figures reflect this transfer. 63 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES FYBn DECI SIO N PACKAGE DEPARTMENT: FINANCE LEVEL 2 OF 3 UNIT: CENTRAL PROCUREMENT & SERVICES UNIT DESCRIPTION: - Provides centralized switchboard services in a complete manner. - Provides comprehensive centralized purchasing support services. _ ADVANTAGES/BENEFITS: - Public relations would be greatly improved with the provision of a centralized switchboard service. Citizen calls would be screened so ' they could be directly routed to proper staff members. Divisional operations are enhanced with the correct screening and routing of calls. - This level insures that each division is consistently provided with the purchasing support it fundamentally requires. Purchases may be coordinated on a City-wide basis to achieve economies and avoid costly duplication of efforts. Each division may concentrate on their specific responsibilities rather than technical, legal, and detailed purchasing related matters. OPTIONS: - Utilize direct phone lines to each division in replacement of a central switchboard. - Require divisions to be responsible and assume the workload for all purchases except a few major acquisitions. Eliminate central stores r and assistance to divisions on the majority of all acquisitions and related studies. CONSEQUENCES: - Increased citizen complaints, dissatisfaction and decreased City efficiency due to inefficient call routing system. - Decreased service levels in each division resulting from .the assumption of increased purchasing workload and duplication of such efforts by each division. Each division would be required to individually meet with vendors, search for sources, maintain a store of commonly used items, monitor prices, coordinate paper work, etc. - Economies resulting from larger City-wide purchases would not be obtained, less City benefit would be derived from the purchasing efforts due to duplication and less specialization, even though more overall City labor time would need to be directed towards purchasing. r, 64 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 1 rlTY -)F TOWA CITY UFr1S1nN PACKAGF 12/20/78 0 rFNFCAL FUND – Il3i. MIL If.Y !: AnMINfSTnArInN FfN1Nf.lAL ACMINTSTR4TInN J CFPJTPAL PRnCJJPrJrNT s SrRVICFS cF VIrCC 74,117 ?3,104 LcVFL Z P°iOURf.FC RLI DO ET nrnr, ADMIN. AnMIN. cnuNCIL RIInr,FT C n 1 FY79 PonPOSAL ADJ. PRnPr)SAL ADJ. FYeo 65 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES BUDGET FY1980 $12,478 8,251 1,140 1.235 $23,104 $12,500 1,000 $13,500 P OLII F. -- pr.D CANAL cF VIrCC 74,117 ?3,104 23,104 cr1ANnn- J ITTrS 70n 600 600 CCR VI rC _7 rJIAr•C.ES 1,400 1,4-S 1,475 -J cAn1TA1 nOTLAv 13,5 1 13,50D ` i'1TAl 77,717 19,69 389679 PERSONAL SERVICES (6000) � Employees Authorized FAB% FY1980 Buyer Clerk Typist (i, time) 2 2 Wage Adjustment Health & Life Insurance — 3 3 CAPITAL OUTLAY (9000) "1 Master Maker (replacement) Folding Machine (additional) "1 I V 1 1 65 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES BUDGET FY1980 $12,478 8,251 1,140 1.235 $23,104 $12,500 1,000 $13,500 , D E C I S I O N P A C K A G E DEPARTMENT: FINANCE LEVEL 3 OF 3 UNIT: CENTRAL PROCUREMENT & SERVICES UNIT DESCRIPTION: - Provides increased commodity purchasing support services. - Provides comprehensive centralized mail operation. - Maintain present level of services in print shop. ADVANTAGES/BENEFITS: - The level of purchasing support and economics would be increased by additional commodity contracts established. - Staff would be available to handle bulk mailing offering a more complete mail operation for divisions. - Print shop operations could be comprehensive and completed in a more timely fashion. Larger projects and extra services such as padding, cutting and binding could be continued as well as daily printing. OPTIONS: - Require buyer to continue to maintain supply room allowing time only to coordinate, purchase of office supply items. - Require departments to continue to supply assistance for delivery of bulk mails to post office. - Increase use of outside services for binding and large printing jobs do to increased printing volume. CONSEQUENCES: - Loss of economies due to not having available staff time to coordinate contracts. - Continued departmental frustration in having to provide assistance for handling of bulk mails. - Printing of larger jobs and binding of larger projects would cost departments more, due to sending them to an outside service. Daily printing will make operators time unavailable for finishing or extra projects. 66 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIMES CITY (IF I11'WA CITY nFrTSInN nArKAGr L7/?0/7R 1133.0 r.FNFRAI_ FANO PnLTCY & ACMINTSTRATInN FINANCIAL. ADMINTSTRATTON -I CFNTPAI. PRrr.UPSMFNT F. SEPVICFS L'VFI. ? 4 inUPCFS <Urr,FT DFP'. ADmT11. AD416). COUNCIL 8IIDCFT RCot) IPFO FY79 PPOPnSAt. V%I. PROPnSAL A01. FYRO nrP.SONAL S-';V1CFC 3, 38 3,738 1 I CnuMnD- 1Tlra 50 5n SFPVTCF I r.HARGFc Z5 25 CAPITAL --, nUTI AY I --I TnTAI. 3,313 3,313 PERSONAL SERVICES (6000) Employees Authorized FY1979 FY1980 BUDGET FY1980 Clerk/Typist 0 1 $2,652 Wage Adjustment 146 Health & Life Insurance _ _ 440 i 0 1 $3,238 CAPITAL OUTLAY (9000) -j None i r-, r1 u I U G 0 A L 5 A N D O B J E C T I V E S FUND: GENERAL PROGRAM: ADMINISTRATION UNIT DESCRIPTION: DEPARTMENT: FINANCE UNIT: TREASURY The Treasury Division is responsible for the banking and investment functions of all City bank accounts; the cash register operation for receipting City monies; the recordkeeping, billing and collection for traffic fines and utility service and the maintenance of financial records for monthly revenue, Debt Service payments, Police and Fire Retirement Systems and the City reserve accounts established by bond ordinance. UNIT GOAL: To provide comprehensive, accurate and timely information for billings and collections, reports and records so these reflect current status and historic data as required for the operation of the banking, traffic and utility programs. UNIT OBJECTIVES: - to prepare and update written procedures for treasury activities to improve understanding and communication of each employee and between treasury employees. - to continue pinpointing problem areas generating inaccuracies, complaints and interruptions in the banking, traffic and utility operations. - prepare an annual schedule of budgeted receipts, transfers and expenditures by calendar month to project cash needs. UNIT MEASUREMENT: - Rewrite cash register handbook by December, 1979. - Review and update receipt coding handbook by October, 1979. Also, the results of action taken to change procedures or provide information in response to complaints and errors should increase the ability to accomplish scheduled activities. - Idle funds will be invested for the maximum period earning maximum interest and available cash on hand to meet projected expenditures. UNIT ANALYSIS: The Treasury Division provides on-going service to 11,900 water customers and the annual collection of approximately 120,000 traffic fines. Decision making on efficient, effective procedures and resolving major causes of customer complaints increases cusotmer confidence and employee productivity. m MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES nORIES I DECISION PACKAGE DEPARTMENT: FINANCE UNIT: TREASURY LEVEL 1 OF 3 UNIT DESCRIPTION: - Bills and collects for water/sewer/refuse and traffic violations. - Responsible for City cash receipts, all banking accounts and transactions, investment of idle funds/ - Maintains records for monthly revenue reports and financial summary, bond and interest coupon payments, Police and Fire Retirement Systems and the Reserve Funds as established by Bond Ordinance. Provides relief for switchboard during breaks and as required due to regular operators' absences. ADVANTAGES/BENEFITS: Increase income on water/sewer/refuse accounts billing and collection procedures. by pro:ding good Create followup on traffic violations which is an important step in the enforcement of these fines. Centralizing the banking operation offers uniformity in receipting, better financial reporting and investment opportunities. Preparation of monthly reports help tie in the receipts, deposits and computer reports and provides revenue areas with a check on their records. Provides coverage to switchboard operators at break -times and on days of absences so that switchboard service isn't interrupted. OPTIONS: - Have each department maintain records on revenue generated in their area. - Have each department prepare deposits on all monies collected for services, sales, etc. to be credited to their area. Reduce the steps and costs of the billing process - certified letters setting the 'hearing dates on delinquent accounts. CONSEQUENCES: Valuable checks on revenue totals and banking deposits would be lost- and time consumed in obtaining necessary information for financial reports. The lack of the certified notice on traffic and water accounts would create negative legal implications if vehicles are impounded or water service discontinued without due notice. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES F101IIES M 1 CITY 1F IOWA CITY nFCTS1rIN PACKAGE 12/20/7R L134.1 GFN=PAL r,*Ir PrLTCY L ArMIMISTJA'TnN FINANCIAL ADMINISTPATTON R-:SOIJRCES OLJOrET nFPr. REQUIRED FY 74 PRnPnSAL Pro rnNAL CSR VT CFS 127,695 134,293 c14Mnn- ITIrpn I11g0 1,280 Sr' -'VI CF CHACG FC 42,182 "10, 345 C4PITAL n:lrl. AY T -IAL 171,467 174,918 PERSONAL SERVICES (6000) Treasurer Senior Account Clerks Account Clerks Senior Clerk Typist Clerk Typist Overtime Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) None TRFACIIPY I.°VrL 1 ADMIN. ADMIN. COUNCIL RUDGFT Ani. PPOPOSAL AP.J. FYP(` 70 134,?83 1,29n 39,345 174,908 EmDlovees Authorized BUDGET FY1979 FY1980 FY1980 1 1 $15,528 2 2 24,396 3 3 31,404 1 1 11,034 4 4 38.120 11 11 120,482 100 6,626 7.075 11 11 $134,283 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1 D E C I 5 I 0 N P A C K A G E DEPARTMENT: FINANCE LEVEL 2 OF 3 UNIT: TREASURY UNIT DESCRIPTION: - Provides for the additional employee necessary for the total workload; including nine hour cash register and counter coverage and the billing and collection schedule. - Provides for on-going educational opportunities. - Provides the funds for the monthly, annual, and bi-annual computer reports summarizing receivables, deposits and customer accounts. - Provides for replacement of office equipment on an annual basis. ADVANTAGES/BENEFITS: - Increases time for and quality of customer service. - Allows distribution of workload so procedures can be followed and reasonable schedules maintained. Educational opportunities provides a chance to learn improved methods, share experiences and be motivated to higher productivity. These computer reports reduce time necessary to provide customer account information and summarize the month's activities and totals. Annual planned purchase of office equipment reduces costly repairs and downtime on necessary items. The health and safety of employees is also important in the consideration of items such as sturdy, well designed chairs. OPTIONS: - Reduce customer service hours - closed during lunch hour or 4:00 PM for the day. - Eliminate registration and travel from budget. - Followup on billings and collections as time allows. - Eliminate planned office equipment replacement and wait until items are unusable to make purchases. CONSEQUENCES: Reducing hours of customer service would not be effective if Civic Center is open during that period. The greatest impact of not funding this level would be a decrease in employee morale and effectiveness due to absence of importance learning experience, dependable equipment and a loss of continuity and communication in procedures. 71 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CITY OF IOWA CITY nfrIS. ION PACK4rE L2/20/76 11.34.1 GFvFcaj_ FUP1I1 PnL ICY r A^MIMISTgATM14 FINANCIAL APMINIS7R.4TInN -� TPFAiL1DY R�C,fI1gCcC HlIn ;FT �f n• LFVFL 7 H�011[sFn ADMIN. AOM IN. COIINCIL Al10,FT FY7c npnnnC4l ADJ. PPrPnSAl AL1,1. FypO . I ; P_RSnNAI S=�VICF5 o649 f0,05A 10,058 TI 75 1 330 330 i CCPVICE O r,HAPGF!:A 5,863 10.!750 I0, 050 1 CAPITAL �{ n'1TLAY 500 375 375 TOTAL 16. ?a7 21x313 � 21313 J PERSONAL SERVICES 6000 Employees Authorized BUDGET FY1980 Clerk typist aimFY1980 Wage Adjustment 1 1 'j Health8, Life Insurance $ 9,507 523 —2 CAPITAL OUTLAY (9000) 4 chairs at $115@ 2 Calculators: 1 at $2g5 1 at $130 $ 460 415 875 I, I{ { - 72 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401NES D E C I S I O N P A C K A G E DEPARTMENT: FINANCE LEVEL 3 OF 3 UNIT: TREASURY UNIT DESCRIPTION: - Provides additional collection of traffic tickets by contracting for service with person(s) to locate vehicles in violation which are on the impoundment list. ADVANTAGES/BENEFITS: - Would increase number of violators forced to pay delinquent fines and encourage others to park correctly to avoid possible violations. - The projected percentage of income from each dollar collected through the Johnson County court is 17% and the income from each dollar collected on this proposal is 50%. On the 520 tows provided by the contract, and if each of the vehicles averaged $20.00 in outstanding tickets, this service would produce $5,200 above expenses. The court collection would be $1,768 or $3,432 less than possible on the service contract. OPTIONS: - Continue with present staff and with the court procedure as defined in September, 1978. However, the City's ability to collect for traffic violations in the court system is limited due to the low priority placed by enforcement on serving the required citations. CONSEQUENCES: Current staff does not have sufficient time to devote to spotting these vehicles and the towing process. Many go unreported or are not towed due to the length of time required to initiate and complete the tow. (Each tow takes on the average about thirty minutes.) Further, at least 70% of all dollars for violations filed with the court are written off after six months due to lack of a method to secure payment. 73 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401NES CITY nF IOWA CI -Y nFr.ISInN PArKAr.F 12/7n//8 1134.1 GFN° PAI. Flimr.. F^LICY E AOMINISTRATICN FINANCIAL. .10M1NISTRATInSi TF CA SUFY 1 RFSnURCFS BUDGET PEpr. AMA �, LFVEL 3 r 1 ADMIN. CCUNCIL 81IDGFT R_gIIIRFD FY79 rvrlcOSAL Ar!,1. PROPnSAL AD,1. FYFO l pcPSDNAL 'cR VIr FS _ ra�+Mno- Irlc MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: FINANCE PROGRAM: ADMINISTRATION UNIT: PARKING ENFORCEMENT UNIT DESCRIPTION: The function of Parking Enforcement includes the following activites: 1. Enforces all parking regulations, primarily in CBD. 2. Checks all tickets issued against the boot list and makes calls to the Parking Division initiating the booting or towing procedure. 3. Operates the booths in the Municipal Lot and in the parking facilities. 4. Closes the Municipal Lot with the issuing of after -hour envelopes. 5. Files the originals of tickets issued each day. 6. Tabulates daily Municipal Lot receipts and after hour envelopr 7. Occasionally work in the shop to cover the telephone and radio UNIT GOAL: To provide a high level of parking enforcement, which in turn con to a better parking turnover in the metered area and the mainte high parking revenue. UNIT OBJECTIVES: 1. To maintain a high level of coverage of the metered and perm during FY80. 2. Analyze parking patterns to establish a policy to provide fol on parking to obtain the desired configuration between short - long -term parking in the Block 83 parking facility during FY80 3. To maintain the level of revenue, through enforcement, at enough level to cover debt service payments during FY80. UNIT MEASUREMENT: 1. Comparison of the number of tickets issued and analyzing any & 2. To provide an adequate supply of short-term parking in the facility by comparing the number of parkers and the average It stay. 3. Comparison of revenue generated from the Parking Systems necessary to meet the debt service. UNIT ANALYSIS: At the present time the CBD is undergoing many changes, however th not decrease the need for Parking Enforcement Attendants. There only a slight decrease in the total number of parking meters from 1320 but additional demands in the parking facility and an increased of loading zones will require the same number of personnel to ade patrol the CBD. 75 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES D E C I S I O N P A C K A G E DEPARTMENT: FINANCE UNIT: PARKING ENFORCEMENT LEVEL 1 OF 2 UNIT DESCRIPTION: 1. Patrols the CBD issuing tickets to meter violations and illegal parkers, both on streets and lots. 2. Prepares violation ticket books for daily use. 3. Identifies vehicles in violation for booting or towing. 4. Operates booths in Municipal Lot and Block 83 parking facility. 5. Covers lunch and breaks in Municipal Lot. 6. Files original copies of tickets issued that day. 7. Helps issue after -hour envelopes at Municipal Lots. 8. At times stays in the shop to answer telephone and run radio. 9. Tabulates and reconciles Municipal Lot receipts and after -hour envelopes. ADVANTAGES/BENEFITS: 1. Patrols area in CBD at a coverage level equal to the current level as long as no coverage to outlying area is provided. 2. Meters and their enforcement provide for parking turnover. 3. Reduces illegal parking. w 4. An attendant lot is more convenient for public use than a metered lot. 5. Booting and towing enables collection of outstanding fines and is a deterrent to future violations. OPTIONS: is 1. Decrease hours of operation. 2. Lessen coverage of CBD. 3. Revert to Police Enforcement and chalking. r CONSEQUENCES: There would be no enforcement of either parking meters or illegal parking. This would result in a great loss of revenue, no turn over in CBD parking, a breakdown in traffic and a general chaotic situation. 16 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES rlry r)F InWA C1 TY n.Cf -InN PA r.KAr, F 1134.7 G1_NF.rA1_ FUND Pnl IrY Fn r AD141 II ,PPAr1nN f'INAAICA Parking Enforcement Attendants Overtime Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) None 77 12./20/78 1 L AIMfNfiIRAT IfIN PARKING ENFORCEMENT I r'vr1 I AI)Mi M. AnMIN• CDNNr IL 1111Dr.FT AI),1. PRITPnSAI Afl,l. rYAp 76,750 1.?90 i�1p 51 700 A�Ov` Al 83,7.40 Employees Authorized FY1979 FY1980 7 7 7 7 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES HIRES BUDGET FY1980 $66,695 200 3,668 5,687 $76,250 °Or_IIDCn IY7'1 nunPnTA1 �.[INA I. t=DvICFc 74,178 76921;) r -imnn- I'I« 1,'797 CHA-G°� 5,700 5,700 C AP ITAL nVTI.AY `)-AL 80.975 9),240 PERSONAL SERVICES (6000) Parking Enforcement Attendants Overtime Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) None 77 12./20/78 1 L AIMfNfiIRAT IfIN PARKING ENFORCEMENT I r'vr1 I AI)Mi M. AnMIN• CDNNr IL 1111Dr.FT AI),1. PRITPnSAI Afl,l. rYAp 76,750 1.?90 i�1p 51 700 A�Ov` Al 83,7.40 Employees Authorized FY1979 FY1980 7 7 7 7 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES HIRES BUDGET FY1980 $66,695 200 3,668 5,687 $76,250 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i DECISION PACKAGE DEPARTMENT: FINANCE UNIT: PARKING ENFORCEMENT LEVEL 2 OF 2 ..1 UNIT DESCRIPTION: .i 1. This additional Parking Attendant would put enforcement at its current level. 2. Reduction in overtime paid to issue after -hour envelopes at the Municipal Lot. 3. Provide coverage in outlying metered areas. ADVANTAGES/BENEFITS: 1. Provides coverage in areas outside the CDB. 2. Increase patrolling with better enforcement and deterrent of meter feeders leading to more turnover. 3. Better scheduling in all areas, especially relief periods. 4. Provides same number of personnel as in FY79. ❑ OPTIONS: L 1. Decrease coverage in CBD. r I 2. Eliminate coverage of outlying areas. 3. Eliminate booting and towing. CONSEQUENCES: r• Funding at this level would continue the same level of enforcement in the CBD and outlying areas. At level one there would be a decrease in enforcement with a resulting decrease in turnover and revenue. r 78 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1 r4APGrc CADI-AI nqTl AY r'IT AL 9,361 99605 _j PERSONAL SERVICES (6000) Parking Enforcement Attendant Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) ,J None i i, J i LJ -1 79 e O� 99695 Employees Authorized BUDGET FY1979 F FY1980 1 1 $8,234 453 888 1 1 $9,575 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CITY nc Ir)WA CITY DECISION PACKAGE L7./20/78 1134.2 GFNFPAI F1Jhlr, ^nI.I(Y e An41.NIST^A*Iry FINANCIAL 4ommrsT4Arlon1 PARKING ENFORCEMENT LrVFL 7 r.-SnUPC,-S HIInrFT 4E Pr, AnmINI. ADMIN. COIINCI[. RIIDGFT Rc9IJIRED FY 79 na()PncAl. AnJ. PROPOSAL 40J. FYAV P.PS0NAI 1z" VI US Q97r,F. 11,575 9,575 rr)n— TrI 109 124 17_4 Alli) r4APGrc CADI-AI nqTl AY r'IT AL 9,361 99605 _j PERSONAL SERVICES (6000) Parking Enforcement Attendant Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) ,J None i i, J i LJ -1 79 e O� 99695 Employees Authorized BUDGET FY1979 F FY1980 1 1 $8,234 453 888 1 1 $9,575 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES FUND: GENERAL DEPARTMENT: FINANCE PROGRAM: POLICY AND ADMINISTRATION UNIT: RISK MANAGEMENT The Risk Management Program receipts are composed of taxes levied under tort liability. The tort liability levy consists of a $100,000 insurance reserve and an amount sufficient to cover the cost of expected insurance premiums. The insurance reserve serves a two -fold purpose. First, it provides a safeguard against large liability claims and secondly it will allow for payment of the initial comprehensive general liability insurance premium. Judgements and damages are offset by the insurance reserve as well as any overages that may arise as the result of underbudgeting for insurance premiums. The cost of insurance premiums are projected based on prior year historical data, consultation with the City's insurance agent, and reviewing the City's insurance portfolio. The following expenditures will be levied under Tort Liability for the purchase of insurance. i LD MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES IIOIIIES ACTUAL BUDGET PROPOSED FY78 FY79 FY80 1. Liability Insurance (All vehicles except transit) Iowa Kemper Insurance Policy #AC 18-21-85 $ 27,427 $ 25,000 $ 36,000 2. Excess Overlay Indemnity Aetna Life & Casualty Policy #20XN26WCA --- 4,000 6,500 3. Boiler Insurance Hartford Steam Boiler Insp. and Insurance Co. Policy #MN -8322815-02 1,213 --- 1,500 4. Fire Insurance Iowa Kemper Insurance Co. Policy #833773 19,764 23,200 25,000 5. Fire Insurance Bus Garage Policy #FE49847 1,189 1,022 1,300 6. Liability Insurance Transit Only -Northwestern Nat'l Policy AICA 63-19-37 40,608 50,000 50,000 7. Public Official Liability (Excluding Policy and Fire) i LD MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES IIOIIIES I i i 1 --- I 8. Public Official Liability �I J 5,325 _I 9. Additional vehicles plus i J J #GLA 4-93-98 added to Policy # J --- 'J 10. Judgements & Damages 8 645 8,093 --- $108,547 --- 138,800 Prior Year Adjustment --- 118,093 --- 108,547 24 506 163,306 TOTAL EXPENDITURES Insurance Reserve 100 000 8,547 100 000 if263,3U6 Total Tort Liability Levy $2 1 ICMA Uni-Mark McDonald Policy #78020214 -UM 4,946 --- 5,500 8. Public Official Liability Police & Fire --- 5,325 13,000 9. Additional vehicles plus Emergency vehicles under Policy #GLA 4-93-98 added to Policy # AC -18-21-85 for FY79 and FY80 14,301 --- --- 10. Judgements & Damages 8 645 8,093 --- $108,547 --- 138,800 Prior Year Adjustment --- 118,093 --- 108,547 24 506 163,306 TOTAL EXPENDITURES Insurance Reserve 100 000 8,547 100 000 if263,3U6 Total Tort Liability Levy $2 *Tort Levy FY78 $ 94,800 FY78 Act. Expend. 118,093 Amt. to be Levied in FY80 $ 23,293 Boiler Ins. (not budgeted in FY79) 1,213 Total Amt to be Levied in FY80 $24,506 91 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PARKS & RECREATION PROGRAM: ADMINISTRATION UNIT: GOVERNMENT BUILDINGS UNIT DESCRIPTION: The function of the Government Buildings Division is to provide cleaning, general maintenance and light repair services for the Civic Center (with the exception of the Fire Department, which does some of these services in their part of the building), and cleaning of the Davis Building. UNIT GOAL: To provide a satisfactory and economical level of maintenance for assigned buildings. UNIT OBJECTIVES: 1. Correct roof leaks at Civic Center. (August 1979) 2. Reduce turnover rate of maintenance workers. (December 1979) 3. Correct current problems and imbalances in the heating and air- conditioning systems. Current air-conditioning system is undersized, and isn't energy efficient. UNIT MEASUREMENT: I. Either repair existing roof (it was new in 1975) after present air conditioning units are removed, or replace with new different type of roof. 2. An efficient air conditioning system will increase employee production and raise morale. 3. Self -measuring. If we cannot get good employees at Maintenance Worker I level, we may need to consider raising range to Maintenance Worker II (Range 1 to Range 4). 82 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES / DECIS I ON PACKAGE DEPARTMENT: PARKS AND RECREATION LEVEL 1 OF 3 UNIT: GOVERNMENT BUILDINGS UNIT DESCRIPTION: - Provides for basic cleaning and maintenance services for Civil Center and Davis building (or U -Smash 'Em building). - Provides basic utility costs for Civic Center and U -Smash 'Em building. - Provides for rental of Davis building. ADVANTAGES/BENEFITS: - Cleaning, maintenance and minor repair services are done by full-time City personnel. OPTIONS: Contract for janitorial services. - Have other City departments assume this function. CONSEQUENCES: Must be funded if building is to stay open and operating. A large percentage of budget is for utilities. 83 IIICROFILAEO BY JORM MICROLAB CEDAR RAPIDS•DES MOINES CITY rr InWA CITY DECISION PACKAGE 12/7.0/78 1151.0 GENFRAL FUNn PnLICY E dnMINISTOATIrIN GnVE)NMFNT R111LPING5 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MONIES LFVFL l CCUNC,II. RUDGFT An.l. FYRO l,I �O 01; 0 BUDGET FY1980 $18,858 500 1,037 1.782 $22,177 ■ C°FDATIrN r mA14T P=CCNRC=C ?UP",FT Dr Dy Ar)MTh'. ArMIN. PFOUIPFri FY7^ Pr'-)Pn,AL Ani. P4nPnSAL P=RSnNAI �STVTCEt 11,704 27,177 22,177 i C-1MM'1D- I ITIFS 5,'16n 5,100 5.100 F�,)VICE CHARGFS 58,490 49, 875 4P, 875 _.1 CAPITAL. I OIITLAY TnTAL 74.754 76,152 769152 PERSONAL SERVICES (6000) J Employees Authorized FY1979 FY1980 Maintenance Worker I 1 2 Overtime Wage Adjustment JI Health & Life Insurance 1 2 CAPITAL OUTLAY (9000) None J J Ll L U I� I 1 s 84 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MONIES LFVFL l CCUNC,II. RUDGFT An.l. FYRO l,I �O 01; 0 BUDGET FY1980 $18,858 500 1,037 1.782 $22,177 ■ D E C I S I O N P A C K A G E DEPARTMENT: PARKS AND RECREATION UNIT: GOVERNMENT BUILDINGS LEVEL 2 OF 3 UNIT DESCRIPTION: - Provides for spot roof repairs. ADVANTAGES/BENEFITS:. - Prolongs life of roof - keeps offices, records and supplies dry. CONSEQUENCES: Probable continuance of some leaks in offices and other areas with probable loss of records and supplies. Lower morale. ER MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES a •a j CITY 'IF InNA CITY nFFISTnN PACKAGr. 12/20/70 1151.0 GENFP.AL FINn PnL ICY F, AnMINISTPATION GOVFRNMFNT BUILOTNGS i nPF°ATION r. MAINT LrVFL 2 Qr.cOilpCrr �1000FT nrPT. AWIT^I. ADMIN. CCUNCTL nUOrFT Q=O,IjR.rn PY79 rononC1L Anj. PPnvnSAL AC.). FYAO PFPSnNAL CnM•AnI) ITIFS w O qCDVICE CHAD GFS wyW` CAID lTAI - n;ITI AY 2.100 3,000 3.000 rflTAL. 2.70n 3r0'l0 3.000 Em FIICROFILKED BY JORM MICROLAB CEDAR RAPIDS -DES MOJUES 87 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES H1.9 r MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES PITY rF TnkA CITY nFCISION PACKAGE 12/20/78 115(.0 GFNFPAI. FUND PCL ICY F. ArMTV1ST^ATIrN GOVERNMENT I)UILOTNGS nPFRATInn F MAINT LFVFI 3 _CDIIP.C`S RUCrCT nFnr� ADMIN. ADMIN. COUNCIL RuOrFT FYAn _ONIPEO FY7.o PPn ncA P L AOJ. PPOPOSAL A0,1. rncONAI =,.VIrFs IMMnD— TTrC ^VTC.F IIAPr,FS +,PITAt. 4,VT O 4x700 JIT 1, AY T"TA L 4,71!` 4,700 CAPITAL OUTLAY (9000) BUDGET FY1980 Remodel janitors closet $ 500 700 Re -key Remodel employees lounge 3,500 $4,700 H1.9 r MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES PLANNING & PROGRAM DEVELOPMENT I. CBD MAINTENANCE NERGY`. CONSERVATION MICROFILMED BY JORM MICROLAB HDAR anrlos•aF' Tonus PROGRAM SUMMARY GENERAL HOME AND COMMUNITY ENVIRONMENT CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES e- -f sonal ervices Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 88,300 $ 68.825 $ 50,267 $ 238,564 $ 401,761 $ 390,323 1,669 3,000 2,500 7,750 10,450 8,650 15,512 1,574 200 1,200 55,016 -- 21,334 $ 320,085 $ 415,411 $ 424,007 $ 305,550 $ 357,826 $ 385,229 8,145 16,658 16,570 24,604 59,485 69,787 1,261 -- 2,688 $ 339,560 $ 433,969 $474274 $ 68,825 $ 50,267 $ IE MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES HOME AND COMMUNITY ENVIRONMENT PROGRAM I COMMENTS PUBLIC WORKS ADMINISTRATION The proposed budget for FY80 provides for the funding of level 1. This will continue the present level of service and there is no change in program. ENGINEERING The proposed budget for FY80 provides for the funding of levels 1 and Yj 2. This will continue the present level of service and there is no change in program. I The proposed budget for FY80 recommends funding of level 1. This will continue the programs initiated in FY79. PLANNING & PROGRAM DEVELOPMENT ADMINISTRATION The proposed budget for FY80 provides for the funding of levels 1 and w 2. This will co inue the present level of service and there is no .a change in progr The proposed bu et for FY80 provides for the funding of levels 1, 2 and 3. There is no change in program and this continues the present level of service Level.3 provides for a graphics technician which was authorized in FY79. The actual charges for this service are charged back to divisions using the service and are provided for in the budgets of the operating departments. Therefore, no expenditure is included in Level 3 for this function. DEVELOPMENT PROGRAMS The Proposed budget for FY80 provides for the funding of level 1. This will continue the present level of service and there is no change in program. Funding of level 2 would increase departmental capabilities principally in the areas of the capital improvement program and economic development. Level 3 would utilize a consultant to expedite the economic development program. 90 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES Ido RIES Central Business District Maintenance Central Business District Maintenance was included for the first time in the FY79 budget for a six month period. The FYB0 budget funds Central Business District Maintenance at level 1. This is a minimal maintenance level and may require increases in the years ahead. Because of completion of the mall in FY80, funding at a higher level may not be necessary in FY80. ENERGY CONSERVATION The proposed budget for FY80 recommends funding of level 1. This will continue the programs initiated in FY79. 91 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DCS M0INES GENERAL HOME AND COMMUNITY ENVIRONMENT PUBLIC WORKS ADMINISTRATION FUNCTION SUMMARY -� ii CLASSIFICATION ^— ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE .e. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES $ 24,658 $ 48,657 $ 31,045 13 -- -- 23,289 -- 21,334 I $ 47.960 $ 48.657 $ 52,379 !.J $ 41,202 $ 43,067 $ 45,579 1,303 850 660 5,455 4,740 6,140 $ 48.657 $__52,379 $ 47.960 $ -- $ $ - MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES J G O A L S A N D O B J E C T I V E S FUND: GENERAL DEPARTMENT: PUBLIC WORKS PROGRAM: HOME & COMM. ENVIRONMENT UNIT: PUBLIC WORKS ADMIN. UNIT DESCRIPTION: The Public Works Administration provides management and direction to the divisions of Engineering, Streets/Sanitation, Traffic Engineering, Equipment Services, Transit, Pollution Control, and Water. UNIT GOAL: To provide Public Works services through the efforts of a well -motivated, efficient work force at a level of service desired by the City Council. UNIT OBJECTIVES: 1. To coordinate construction of downtown urban renewal projects with completion of Block 64 garage by May, 1980. 2. To complete second phase of service building construction by June, 1980. 3. To energy retrofit Civic Center by July, 1980. 4. To start construction of Ralston Creek south branch storm water 'detention basin by August, 1979. UNIT MEASUREMENT: I. Completion by designated date. 2. Completion by designated date. 3. Completion by designated date. 4. . Completion by designated date. UNIT ANALYSIS: These projects present unusual problems of funding, coordination or public input. -IN MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES 94 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES D E C I S I O N P A C K A G E DEPARTMENT: PUBLIC WORKS LEVEL 1 OF 1 UNIT: PUBLIC WORKS ADMINISTRATION i UNIT DESCRIPTION: This division consists of the Public Works Director and secretary. Public Works Administration includes all organization, planning, direction, coordination, and control functions in Public Works. Organization includes work assignments to various divisions in Public Works, defining who is responsible for work, setting up systems so that it can be determined whether work has been done effectively and efficiently, setting up administrative systems such as landfill charge accounts, charge back systems, cooperative work arrangements between divisions, and policies for work programs such as paper pickup, metal recycling, etc. The Public Works Director also plans and coordinates physical improvements in the City such as streets, parking garages, Ralston Creek improvements, sewer facilities and other public facilities. Planning and implementation is also done for operational improvements. ADVANTAGES/BENEFITS: Level 1 will provide complete management of the seven Public Works Divisions encompassing 140 employees. OPTIONS: Responsibility for Public Works Divisions could be assigned to another department head or the seven division heads could report directly to the City Manager. The current method of having seven division heads report to a single department head may be the maximum span of control desirable. Transfer of the divisions to another department would cause the department head to have ten to fifteen divisions reporting to a single individual. Combine position of City Engineer and Public Works Director - would result in failure to complete 30% to 50% of work duties and would result in severe work overload for the individual. CONSEQUENCES: Short range operations over a period of one to two months continue unaffected. Long range decisions on work priorities, manpower scheduling, division policies, citizen requests, coordination with citizen groups, progress of construction projects, and other work projects extending for more than a period of one to two months would be delayed or would cease. 94 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES rITY qF PIWA CITY nFCISION PACKAGE 1? /20/78 1211.n C°Nt'R, I. FIINT Hnur I. CnMMUNITY r,1VIorAJMFn;T PUBLIC WORKS ADM, PURI Ir Wr RKS AnM, I.FVFL 1 RESOURCES RUn4FT nrPT, AnMinl, ADM IN COl1NCll 911 Un FT i R =Qt 1TREn Fv79 P�FlPr) SAL Ani, PROPrlSA1 40,1. FYPn i n-�S11NAL S=r.V1r,F5 43,167 45,579 45,979 rOrq.gp— 4� � PICS R50 65!1 660 O CN4DGES 4,740 6x140 6r 140 CAnITAL -� n,)rl4v TrITAI. 4R, 657 52,179 529379 PERSONAL SERVICES (6000) Employees Authorized BUDGET FY1979 FY1980 FY1980 Director 1 1 $30,204 Secretary 1 1 10,860 Wage Adjustment 2,259 Overtime 411 Health & Life Insurance _ _ 1,845 2 2 $45,579 CAPITAL OUTLAY (9000) J None J I 95 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 190 RIES FUNCTION SUMMARY GENERAL HOME AND COMMUNITY ENVIRONMENT ENGINEERING LCLASSIFICATION ACTUAL ESTIMATE BUDGET _ FY 1976 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits .Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 149,843 $ 98,108 $ 32,872 $ 138,781 $ 157,279 $ 207,487 1,669 3,000 2,500 453 450 400 15,512 1,496 200 1,200 8 157,911 $ 160,929 $_ 211,587 $ 190,305 $ 201,087 $ 210,429 5,580 9,033 6,810 12,635 16,045 25,492 1,126 -- 1,728 $ 209,646 $ 226,165 $244,459 8 98,108 $ 32,872 $ 91 Ir MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES W ■ G 0 A L S A N D O B J E C T I V E S FUND: GENERAL DEPARTMENT: PUBLIC WORKS PROGRAM: HOME & COMM. ENVIRONMENT UNIT: ENGINEERING UNIT DESCRIPTION: The Engineering Division directs and performs engineering work in connection with the planning, design, construction, and inspection of all municipal public works improvements; reviews plans submitted by subdividers and contractors; provides assistance to other City departments on engineering related matters; makes technical recommendations to other divisions within the Public Works Department; maintains Public Works construction records; and performs contract administration for various consultant services. UNIT GOAL: To provide technical assistance, design capability, inspection services, and maintain accurate records of Public Works construction to provide for the present and future needs of the City Administration and general public. UNIT OBJECTIVES: •1. Analyze the time keeping records established in FY78 and FY79 to determine how the division budget is used among construction projects, subdivisions, interdepartmental requests, and citizen requests by March, 1980. This would help to determine an amount of charge back for subdivision work in the event it becomes necessary as well as to better schedule projects and priorities. 2. Coordinate the design process of the new Waste Water Treatment Plant enabling an application for a construction grant by July, 1980. 3. To complete the construction of South Gilbert Street during the 1979 construction season. UNIT MEASUREMENT: 1. Development of a detailed report analyzing the use of personnel time within the division. 2. An approved grant application being submitted to the Iowa Department of Environmental Quality and U.S. Environmental Protection Agency. 3. Completion of construction project in a timely manner. UNIT ANALYSIS: Functionally, the Engineering Division has a base level of operation that, regardless of other factors, must be completed. The base workload of Engineering consists of subdivision review and inspection, citizen requests, interdepartmental requests, and new short term priorities. These items over a period of years average out to be approximately 50% of the division workload. This base workload fluctuates significantly from month to month and frequently interferes with division scheduling. Completion of a major project such as South Gilbert Street can be a significant indicator of division effectiveness, since it will have been done in addition to the base workload. 97 FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140111[S DECISION PACKAGE DEPARTMENT: PUBLIC WORKS LEVEL I OF 3 UNIT: ENGINEERING UNIT DESCRIPTION: - Provide technical assistance for subdivision review and planning CIP - Provide inspection for public works construction - Provide technical recommendations to other departments not requiring extensive field work - Maintain records - Provide contract administration for consultant services - Provide design services for CIP's - Provide design and inspection of routine maintenance contracts (asphalt resurfacing, landfill, etc). ADVANTAGES/BENEFITS: Provides the services listed above. Since this is a reduction of staff, the primary advantage is a reduced out of pocket expenditure for personnel. OPTIONS. Retain a consulting engineering firm to perform the tasks currently done by the Engineering Division. CONSEQUENCES: f Since all work would have to be performed by consultants, no savings would occur if an ambitious project schedule is maintained because consultants would charge more than the division budget to perform the same workload. M 01 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES f IT IIS InWA C,Iry ni-cISIrIN ^ACKAGS 1220.0 GE61PP41. FUND Hnb1F F. COmmorIrY ENVIPnNMENT ENGIN=FRIAiG aiSOUP.CES C.'1MMf3p- nll'LAY I 7 ncDr, _I FY7q I P _PSONIAL S 19,395 0"1ViCEt 180,587 I I 4 3 41,283 TirS 8,770 51952 °?VICE 3 34,400 C 7,:50 23,719 AD IT A1. �I 1,043 TnTAL. J 219,042_ , SERVICES (6000) L) J i� 1 f IT IIS InWA C,Iry ni-cISIrIN ^ACKAGS 1220.0 GE61PP41. FUND Hnb1F F. COmmorIrY ENVIPnNMENT ENGIN=FRIAiG aiSOUP.CES C.'1MMf3p- nll'LAY 80OMET ncDr, a701110=0 FY7q POnonSAL _PSONIAL 1 19,395 0"1ViCEt 180,587 199,229 4 3 41,283 TirS 8,770 51952 °?VICE 3 34,400 HADGGS 7,:50 23,719 AD IT A1. 1,043 TnTAL. 196,807 219,042_ PERSONAL SERVICES (6000) City Engineer Assistant City Engineer Civil Engineer Senior Engineering Technician Street Construction Inspector Engineering Technician Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) Vehicle Replacement Charge Survey truck ADM!N, ADMIN. CCIINCiL An,l. PRF.1DnSAt, AN. 12/20/78 LGVEL 1 RI IDGET FY80 189,229 4�p 5.952 23, 71 P. ®`� 11'143 111 219, 942 j. EmployeesAuthorized BUDGET FY1979 PY19 00 FY1980 1 1 $ 23,256 1 1 19,395 2 2 35,795 4 3 41,283 0 1 17,340 3 3 34,400 9,431 8,329 11 11 $189,229 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES $ 1,043 i D E C I S I O N P A C K A G E DEPARTMENT: PUBLIC WORKS LEVEL 2 OF 3 UNIT: ENGINEERING UNIT DESCRIPTION: - Provides support personnel through the use of temporary summer help - Provides replacement drafting and surveying equipment for division personnel - This level will provide the same basic level of service as FY79. ADVANTAGES/BENEFITS: - Continued in-house design and inspection capability of major con- struction projects such as South Gilbert Street. - Allow the timely replacement of worn equipment. OPTIONS: Contract with consultants for engineering services for major capital improvements. Fund to a higher level of service by adopting higher review and inspection fees for subdivisions. CONSEQUENCES: Failure to fund this level would provide a reduced level of service since it would eliminate all part-time and overtime positions. 100 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES PITY nF InWA CITY DFF ISIDN V4CICAGF 1220.0 GENEPAL FIJNr, HCNF L Cr)MMUNITY 'NVIPFAM W PNGINEFPING °=SOURCES MY; °T nFoT. ADMIN. ADMIN. COUNCIL R=OUIREO FY79 OPrIPOSAL ADJ. PRIIPOSAL ADJ. P7RSONAL S" VICES 20,500 71,200 21000 CnMMOD— � Irlcc 263 958 ASA 1 SEP VIf,.F f,4Ap.GF.S A. Fi95 1, 774 1 , 774 F+^ITA1. f r1i1TI AY 695 695 -nTAI 29,158 24,517 24,517 -� PERSONAL SERVICES (6000) 12/70/78 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES LFVFL 2 9UDr,=T FYFO Employes Authorized BUDGET -i FY-19279FY1980 FY1980 Overtime $10,000 Temporary 11,200 $21,200 CAPITAL OUTLAY (9000) Drafting chairs Q $75 each $ 300 Grade Rod 200 Office Chair 185 7 $ 685 J --1 1 J U .l _1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES LFVFL 2 9UDr,=T FYFO i D E C I S I O N P A C K A G E DEPARTMENT: PUBLIC WORKS LEVEL 3 OF 3 UNIT: ENGINEERING UNIT DESCRIPTION: - Provides aerial photographs of Iowa City for design and planning use. - Provides for an electronic distance meter for use in surveying work. ADVANTAGES/BENEFITS: - Aerial photos would be a benefit for stormwater design as well as very useful planning tools. As an example, the relatively minor task of obtaining minimal field work for the Hafor Circle drainage problem was at an approximate expense of $700. - Electronic distance meters have been available for approximately 5-10 years. They not only greatly reduce field time for distance measurements, but significantly increase accuracy. OPTIONS: - Aerial photos; either continue on without or perhaps allocate only a portion of the amount and complete the work over several years. - Distance meter; continue to use conventional methods. CONSEQUENCES: The photos and distance meters are tools that would increase produc- tivity. Non -funding would keep productivity from improving with current staff level. Y 102 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES I I CITY DF TOWA CITY nFCTSIDN PACKAGE 12/2'1/78 1220.0 r,ENFPAL HIND !I NnMc F. C174MONITY rNVIR^NMFNT PNfIN°F.pJNr LrVFL 3 k+'S11UPCFS Fill 1)1;EI nFPT. AnMIM. ADMIN. CrUNCiI, +WOrF.T i I P^OIITL'Fn rY7(? POQPnSAL Anj. PPDPnS41. ADJ. FYNO i ..i nrQSnNAI i CniMOD— ITIS ScPVICF CHAPGCC + i CAP ITAI- -, n!)TL.AY 77,On0 77.000 TnTAL 77,070 77,000 i CAPITAL OUTLAY (9000) BUDGET FY1980 Topographic mapping of Iowa City $65,000 Distance meter 12,000 I $77,000 i I i I _ 103 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110111ES FUNCTION SUMMARY GENERAL HOME AND COMMUNITY ENVIRONMENT PLAN AND PROGRAM DEPARTMENT CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes .Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of, Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Pe`- rsonaFServices Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 29,817) $ 29,283) $ 17,395 $ 75,125 $ 182,846 $ 116,643 7,298 10,000 8,250 -- 64 -- -- $ 82,487 $ 192,846 $ 124,893 $ 74,043 $ 103,593 $ 104,933 1,262 4,775 4,850 6,513 37,800 32,505 11 15 -- -- $ 81,953 $ 146,168 $_141,28_$ $ (29,283) $ 17,395 $ -- 104 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT PROGRAM: HOME & COMMUNITY ENVIRONMENT UNIT: ADMINISTRATION UNIT DESCRIPTION: The function of the departmental administration unit is to provide basic i administrative direction and leadership to the department and to coordinate the various programs and activities of the department with one another and with the activities of other City departments, as well as providing communication, technical assistance and liaison between the department, the City Council, the City Manager, other governmental entities and the community. �» UNIT GOAL: To provide an effective level of administration of all departmental ►4 programs and activities so as to maximize their impact upon the physical, economic, and social development of the community. To provide the City Council and City Manager with information and analyses which will enable .w the formulation of sound policy development and program execution. To implement the Comprehensive Plan. UNIT OBJECTIVES: 1. To facilitate the completion of the Iowa City Senior Center (January, 1980). 2. To enable all decision units within the department to meet their objectives as enumerated in their decision packages (throughout the year). 3. To foster a higher level of supervisory and administrative performance by all division heads (throughout the year). 4. To identify and obtain additional federal and state funding (to meet federal and state mandated deadlines). 5. To ensure that all federal programs and requirements are met in a timely manner. 6. To provide for the effective implementation of the Comprehensive Plan by fostering the adoption of a new zoning ordinance (July 1979); new subdivision regulations (December 1979). 7. To promote the coordination of federal and state programs by initiating quarterly meetings with department and division heads who are participating in these types of programs (October, January, April and July). 8. To efficiently prepare research and background reports and analyses for various ad hoc projects as assigned by the City Manager or as requested by boards, commissions, or the City Council (within reasonably prescribed timeframes). 9. To coordinate plans and policies with contiguous local units of government (throughout the year). ... 105 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 1 UNIT MEASUREMENT: 1. Unit and program progress or completion by dates listed in departmental decision units. 2. Completion of all assigned projects on schedules prescribed by the City Manager. 3. Submission of all federal and state grant applications within prescribed time schedules. 4. A minimal number of audit findings or exceptions. 5. Opening of the Senior Center by January, 1980. 6. To facilitate the amendment of codes and ordinances in a timely manner and consistent with the provisions of the Comprehensive Plan. 7. Adoption of policies and programs consistent with the recommendations of the Comprehensive Plan. UNIT ANALYSIS: The Department of Planning and Program Development is involved in a variety of complex and interrelated activities which have the potential to enhance the physical and social environment of the community, add to the City's tax base, provide -both a facility and services for the community's elderly residents and provide analysis and background information which will enable the City.Council, City Manager and other City departments and boards and commissions to most efficiently and effectively expend the limited amount of financial resources available in meeting the priority needs of the community. Because of the varied programs of the department, an extensive level of coordination and supervision is necessary if these programs are to be accomplished in an efficient manner. 106 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1101NES DECISION PACKAGE DEPARTMENT: PLANNING AND PROGRAM DEVELOPMENT LEVEL 1 OF 4 UNIT: DEPARTMENT ADMINISTRATION UNIT DESCRIPTION: - Provides basic administrative direction to the department. - Provides for a limited level of inter -departmental coordination of Community Development Block Grant (CDBG) programs. - Provides clerical and financial support to the department. - Provides for liaison between Iowa City and the University of Iowa. - Coordinates the various programs of the department. - Provides overall direction in the preparation of applications for state and federal assistance. - Facilitates the implementation of the City's Comprehensive Plan. ADVANTAGES/BENEFITS: Basic coordination of departmental programs with one another and between City departments. Some federal or state grant applications would be funded. The City government and the University are able to identify and address mutual problems in a systematic manner. OPTIONS: - Clerical support would be provided by the Word Processing Center or other clerical staff. - A lower level of program coordination could be tolerated. - The City Manager's Office could assume a greater role in departmental project coordination and liaison with the University. CONSEQUENCES: - No centralized administration. - Minimal project coordination. - Minimal budgetary control. - Lack of leadership. - Less coordination with the University of Iowa. 107 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINFS r TTY r1F I^WA CITY UCISIFIN PACKAGE 12/20/78 1 211 .0 GFNrR :L F')NC HCM° 6 r.n4m(INIrY 'NVTPnNM-AIT PLANNIMG r, onpr..PAM nFVF.LOPMFNT GENFEPA1 S11orRvTSt^'1 LCVFL l UFS')u4CFt OUn;CT nFPT, AnmTtl. AINIhi. rOUNr,IL nuOGFT P=91JIRFn FY79 PP'1Pnc AL AD,I. PRr1Pn SAL AO.I., FYPO P=P. SON AI Sri VI CES -, jl CO'4u11n- I 1 i 1� 1 ?75 S=nVTCC _..i CHAPGFS J 3,855 CAnITAL n')T1 AY 7 38,'x56 35,7!15 PERSONAL SERVICES (6000) i 1 I I r TTY r1F I^WA CITY UCISIFIN PACKAGE 12/20/78 1 211 .0 GFNrR :L F')NC HCM° 6 r.n4m(INIrY 'NVTPnNM-AIT PLANNIMG r, onpr..PAM nFVF.LOPMFNT GENFEPA1 S11orRvTSt^'1 LCVFL l UFS')u4CFt OUn;CT nFPT, AnmTtl. AINIhi. rOUNr,IL nuOGFT P=91JIRFn FY79 PP'1Pnc AL AD,I. PRr1Pn SAL AO.I., FYPO P=P. SON AI Sri VI CES 31,nOE• 11075 CO'4u11n- ITT ''S L,200 ?75 S=nVTCC CHAPGFS 5,15(` 3,855 CAnITAL n')T1 AY T^TAI. 38,'x56 35,7!15 PERSONAL SERVICES (6000) Director Secretary Overtime Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) None 31 .475 '375 O` 3,855 359705 Em Plo ees Authorized FY1979 FY1980 3/4 3/4 3/4 3/4 1 14 108 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES BUDGET FY1980 $20,592 7,767 200 1,560 1,356 $31,475 DECI SION PACKAGE w DEPARTMENT: PLANNING AND PROGRAM DEVELOPMENT LEVEL 2 OF 4 UNIT: DEPARTMENT ADMINISTRATION i UNIT DESCRIPTION: w - Provides for additional training/education for a member (or members) of the Planning and Zoning Commission. - Provides for complete dissemination of relevant reports and written «� materials to the City Council, the Planning and Zoning Commission, Riverfront Commission, Board of Adjustment and other boards and commissions. - Provides for the acquisition of technical journals and professional publications. - Provides for a moderate level of staff travel. - Provides for limited Riverfront Commission travel or a related activity such as a canoe trip. - Provides for the timely implementation of ad hoc projects generated by j the City Manager and City Council. ADVANTAGES/BENEFITS: Provides for a more complete level of written communication to the City Council, boards, commissions and the City staff. - Provides for a higher level of education, awareness and professional development for both commission members and staff. - Enables the Council to have the benefit of a higher level of staff analysis and assistance. OPTIONS: - Staff members could finance their own travel. - Commission members could finance their own travel. - Alesser amount of written material would be sent to boards, com- missions, the City Council and City staff. - City Council and City Manager could make decisions with less infor- mation and analysis or Council members could be more actively involved in data gathering and analysis. CONSEQUENCES: - Lower level of coordination of programs and activities. - Lower level of staff awareness of contemporary programs, concepts, judicial decisions related to activities occuring in other parts of Iowa and the United States. Dissemination of less written material to commissions, the Council and City staff. Ability of department to provide analysis and information to assist the City Council will be severely weakened. 109 FIICROFIIMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CITY 9F InNA CITY nFrTSION PACKAGE 12/20/79 i L?_11.0 GFNpr.Al F11M0 �. Hf'MF F COMMONTTY c'IVIRP^IMrNT PLAMNING F, PROGRAM nFVGIDPMFNT I GFNcrAI $IIPrPViSInN RFSnURCF.S OIWr,=T nF^', AOM Ir!, ADMIN. I.FVFL 2 Cn11NF_IL ill Or,FT ' PC 01)1PFn FV7n Parlpm AL ADJ. PanPnSAL ADJ. FYRn I Pc0tOKI Al IT1FS S50 1.inP 1,100 y c-oVlr_c O CHaPGi$ F,,�?5 h.100 6,L00 CAPITAL 4, ntl'LAv 1 TnTAI. x.575 7,2!10 7, ?00 - - PERSONAL SERVICES (6000) Employees Authorized BUDGET FY1979 FY1980 FY1980 None jCAPITAL OUTLAY (9000) i l None F � t } J I J i I J I 110 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1 D E C I S I O N P A C K A G E DEPARTMENT: PLANNING AND PROGRAM DEVELOPMENT LEVEL 3 OF 4 UNIT: DEPARTMENT ADMINISTRATION UNIT DESCRIPTION: Provides for the hiring of a part-time technical assistant to perform graphics work for various City departments. Departments utilizing these services will be billed for them on a direct cost basis. ADVANTAGES/BENEFITS: Departments and divisions such as Transit, Parks and Recreation and Planning and Program Development will be able to obtain graphic services in a timely manner for a reasonable cost. OPTIONS: - Hire commercial firms to do this work. - Hire University students to do this work. Have individual departments do their own graphics. CONSEQUENCES: City departments will either pay more for graphics (i.e. bus posters and nature guide booklets) of a comparable quality, or the quality of graphics will be lower, or in some instances non-existent. (Note: The budget figures for this level are all shown in parentheses because these amounts will have been budgeted for in various other departmental budgets.) W i 111 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES CITY nc 19WA CITY DFCIS(nN PACwdCF 1211.0 GENERAL FUND HOME & COMMUNITY ENVIRONMENT PLANNING & PROGRAM DEVELOPMENT GENERAL SUPERVISION V Sri 11R CFS R1Irn; ET PFPT. AnMI^1. LEVEL 3 dnMf N. C.OUNr((, F;On(-,rT RFOIIIRFn FY'7r) nDr1Pn5Al. An.l, PRnPD5A1 AnJ. rYFin Pr RCIIN AL SFRVICFS -- -- -- -- I TTIFSn— TFS -- -- -- -- j SFR VI CF O CnnDr,rS -- -- -- -- �� CAnITAI. n11TLnY -- -- -- -- TrITAL -- -- -- -- I J; I PERSONAL SERVICES (6000) Employees Authorized BUDGET E FY1979 FY1980 FY1980 Technical Assistant 0 1 $109400 Wage Adjustment _ 572 I 0 1 $10,972 -i Amount charged to other departments J -D- f CAPITAL OUTLAY (9000) ^1 None J J 112 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1 DECISION PACKAGE DEPARTMENT: PLANNING AND PROGRAM DEVELOPMENT LEVEL 4 OF 4 UNIT: DEPARTMENT ADMINISTRATION UNIT DESCRIPTION: - Provides for supervisory training of division heads in basic and intermediate management skills and procedures. This would involve either sending personnel to these courses or bringing qualified individuals to Iowa City for this purpose. Both the University of Chicago and the University of Michigan provide this type of program. - Provides for technical training of professional staff by allowing them to attend training seminars on appropriate subjects. - Provides for increased grantsmanship in various areas including bikeways funding and preparation of a bikeways Capital Improvement Program. ADVANTAGES/BENEFITS: - Administrative staff will provide a more effective level of direction to subordinates thereby increasing departmental productivity. - City will quite possibly be the recipient of additional federal and state funds to supplement the limited supply of local financial resources. OPTIONS: - Allow the division heads and other professional staff to continue to do as well as they can and encourage additional reading and individual payment for training and education. - Hire a consultant to seek additional federal and state funds, assign the responsibility to other departments, fund this activity from other sources than the general fund or do without additional financial resources. CONSEQUENCES: - Overall lower level of performance by professional staff. - Fewer financial resources available to fulfill the needs of the community. 113 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1101MES SE',VICE CHAR GE° 2,700 2,790 CAn1 TAI. n,)TI.AY i TnTAI 2,999 2.,900 I! PERSONAL SERVICES (6000) Employees Authorized BUDGET 1929 FYFY1980 FY1980 "J None I CAPITAL OUTLAY (9000) None ' 4 7 i a J j 1 } 114 I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES rI'Y 'IF I(RIA CITY nrr Islnn PACWAG= 12/20/78 I — 1211 .0 GTN 'CAI =u1ar f19vr F. (;(`MNI1NI'Y r'JVIRC'NMrNT PLANNING C. PRCGPAM I)EVPI0PHFNT (7FMcPAL 5,1PFPVISInN! _ IFVFL 4 j RF.SnURCFS IMPIrT fir 1)y ADMIA'. ADMIN. C0111\117. IL RUD(,ET I Pr91I11;cl) 1 rY79 PPr)Pnc-AL AOJ. PROPnCAL ADJ. FYBO P=;,:,NAI. SE�VTCES IT(r`• _I 200 200 SE',VICE CHAR GE° 2,700 2,790 CAn1 TAI. n,)TI.AY i TnTAI 2,999 2.,900 I! PERSONAL SERVICES (6000) Employees Authorized BUDGET 1929 FYFY1980 FY1980 "J None I CAPITAL OUTLAY (9000) None ' 4 7 i a J j 1 } 114 I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I G O A L S A N D O B J E C T I V E S FUND: GENERAL DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT PROGRAM: HOME & COMMUNITY ENVIRONMENT UNIT: PLAN ADMINISTRATION UNIT DESCRIPTION: The function of Plan Administration is to implement (intrepret, apply, and amend) the Comprehensive Plan and other related plans, policies, and ordinances and to continue the comprehensive planning process. UNIT GOAL: 1. To monitor and evaluate development activities in relation to the Comprehensive Plan. 2. To develop, in conjunction with the Planning and Zoning Commission, appropriate amendments to the Comprehensive Plan and implementation ordinances. 3. To continue the comprehensive planning process by the development of additional elements of the plan including area plans and micro analyses of specific plan elements such as neighborhood traffic circulation systems. 4. To provide technical assistance to the City Council, City Manager, boards, commissions, and other departments. UNIT OBJECTIVES: 1. To review, analyze and prepare recommendations on all applications submitted for rezoning, subdivision, site plan and variance approval making a determination whether development proposals complement or conflict with the Comprehensive Plan. 2. To monitor development activities including: (a) advising developers of the impact a development may have upon the Comprehensive Plan; and (b) maintaining a current data •base with which to amend the Comprehensive Plan to reflect a change in trends and conditions. 3. To prepare appropriate amendments to the Comprehensive Plan and implementation ordinances to reflect any changes in the City Council's development policies with respect to new developments or a misunderstanding of the implications of the Plan upon adoption. 4. To develop plans and policies at a micro -level. UNIT MEASUREMENT: 1. Staff reports will be prepared within the required timeframes speci- fied in established review procedures or ordinances. 2. The monitoring of development activities will be continuous. 3. Appropriate amendments to the Comprehensive Plan and implementation ordinances will be prepared for presentation to the Planning and Zoning Commission within two (2) months of a determination by Council of a change in development policies. 4. Planning studies developed at a micro -level in continuation of the comprehensive planning process will be continuous. 115 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES IIOIIIES I j i i _J I; J{{ _1 _l _1 �l .i J J U7ANALYSIS::Pa community is a continuous process requiring (a) periodic in ao an adopted comprehensive plan resulting from ch s, and (b) formulation of lemennges ta1 trends and coo�nt ti of an adoptedc mprehensive plan. Like thelicies in Suppnges Cityspa,a comprehensive plan provides a broad and general basis ans or making developmental decisions at the macro;^�e���9ibler developmental provide guidance and direction in making decisions in specific instances. 116 4 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES � M DECISION PACKAGE DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT LEVEL 1 OF 2 UNIT: PLAN ADMINISTRATION UNIT DESCRIPTION: - To research, anaylze, and provide recommendations to the Planning and Zoning Commission, City Council, or Board of Adjustment on all applications submitted for rezoning, subdivision, site plan and variance approval. - To provide technical assistance to the City Council, City Manager, fboards, commissions, and other departments. _ ADVANTAGES/BENEFITS: - All applications reviewed will be analyzed in view of ascertaining whether a proposed development will complement or conflict with the comprehensive plan. Recommendations provided will indicate any i inconsistencies with the comprehensive plan -- the impacts and alternatives -- to assist in promoting the unified and coordinated development of the community. - Technical assistance will facilitate close communication and coordin- ation with other departmental and decision unit activities and aid the City Council, boards and commissions in making appropriate decisions. OPTIONS: - Use of a planning consulting firm to provide recommendations on all applications submitted. wi - Assign applications for zoning variances to the Legal Department. CONSEQUENCES: - Political decisions on development activities (rezoning, subdivision, etc.) will occur without a clear understanding of the implications and impacts these activities will have upon the infrastructure and the r I socio-economic development of the community. - A lack of communication and coordinating may result in developments, including public improvements to occur in a haphazard manner. r: r 117 FI MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOINES CITY ^F I(''IA rl?Y I)Fr..tSfON oACKAGE 12/70/78 17.1'1..0 '''JVIRr!N4�NT PLAnININn '; PPOnrAM DF,VF:LOPMFNT j IfM�Ata f,!`M�IOn;ITY PERSONAL SERVICES (6000) Employees Authorized FY1979 FY1980 1 1/2 I,rI,T, nnMtM, AOMI"1, fnuNCll Rl.,nf.FT c,Itic�r.: ,� I.II T AnJ. PPnnnSAl An.I. FYPO v9:nItU:Fn FY79 pvlll'nSAt Wage.Adjustment J Health & Life Insurance _ Pcrz 34. 112 31,RP4 33tnP.4 CAPITAL OUTLAY (9000) rFr S ,vvjVic l None rnM"n n— 6n0 _1 i tTICQ ',en Eno w O �l � J t . 1 z.1)VIfF 3 4,49n X --rHADC,Fc 6.35n 4,40n _Q (..SnIT.AL -i nUTI AV inTAL 41,LP2 38, 994 3A,AA4 PERSONAL SERVICES (6000) Employees Authorized FY1979 FY1980 1 1/2 Senior Planner 1/2 1' Planner/Program Analyst 3L 1/2 1/2 Planning Technician _j Wage.Adjustment J Health & Life Insurance _ 2 2 CAPITAL OUTLAY (9000) l None 1 i t �l � J t . 3 1 . i 118 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIES BUDGET FY1980 $ 9,480 14,298 6,619 1,671 1.816 $33.884 7 D E C I S I O N P A C K A G E DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT LEVEL 2 OF 2 UNIT: PLAN ADMINISTRATION UNIT DESCRIPTION: 1 - To provide more timely reports, well supported with graphic and pictorial illustrations, on all applications submitted for rezoning, subdivision, zoning variance and site plan approval. - To develop policy studies when changes to adopted policies of the Comprehensive Plan are contemplated. - To prepare amendments to the implementation ordinances (zoning ordinance, subdivision ordinance, etc.) - To keep base maps (street maps, zoning map, etc.) current. - To maintain a retrievable departmental map filing system. 16 ADVANTAGES/BENEFITS: I+ - Reports will be prepared well ahead of established time limits and be L, well presented with graphics support (compared to the service level of s 1). This will facilitate the expeditious processing of applications submitted by developers who, without exception, demand immediate and prompt attention in considering their development proposals. I - Policy studies will be prepared on proposed policy changes in the Comprehensive Plan. Such studies will provide an analysis of the consequences and impacts of changes in policy. - There will undoubtedly be revisions which will have to be made to the I new implementation ordinances adopted. Like the "Tree Regulations", I1 it is impossible to perceive of problems encountered in enforcement of the ordinance when adopted. Appropriate amendments will, therefore, be made. - Base maps are valuable resources of information in data gathering and I for graphic presentation. This, of course, is true only if the base maps illustrate the most up-to-date information and are readily accessible. CONSEQUENCES: - Reports which are not prepared in a timely manner will result in pressure upon the City Council to act hastily upon an application submitted or otherwise result in the City Council being condemned for holding up an application. „ - Contemplated changes in adopted policies are inevitable. But, without full knowledge of the implication of changes in policy, which policy studies would provide, alternative policy decisions may be less than desirable. - New implementation ordinances which are not amended when problems occur in the enforcement of the provisions can result in frustration by builders and developers, to the extent that development is inhibited or the City is encountered with lawsuits. J 119 M� MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 14011JES CITY nr fnWA CITY 11r('.ISToN PACK AGI: 12/20/78 1212..0 GFNEPAi- rump HOM"c F, CnM.MLINfTY rNVIRONMF^IT PLANNING E PROGRAM OEVFLnPMFKT PLAN AIMM LWFL 2 RFSCU?CES R(In;FT nr.PT, ADMIN. AnMTN. CVUNC1L RUnGFT non nncA' AOJ. PPnonSAL An.). FY80 120 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MONIES BUDGET FY1980 $ 6,687 6,619 732 $ 625 $14,663 PCOUIf?" FY79 PFRSONAI SE"VICFS 14,576 14,653 14,663 CgNMn�— IT1FS 425 475 475 i cFPVICE CHAP.CFS 3,575 1,300 1,300 CAPV Al MITI AY Tr+TAL 18,576 16,438 16,438 PERSONAL SERVICES (6000) Employees Authorised _l FY1979 F719du Planner/Program Analyst I 1/2 1/2 Planning Technician 1/2 1/2 I. Wage 'Adjustment Health & Life Insurance _ 1 1 CAPITAL OUTLAY (9000) �I J None J �.I ..I :J. J 120 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MONIES BUDGET FY1980 $ 6,687 6,619 732 $ 625 $14,663 GOALS AND OBJECT IVES GENERAL* DEPARTMENT: PLANNING & PROGRAM w FUND: DEVELOPMENT PROGRAM: HOME AND COMMUNITY UNIT: DEVELOPMENT PROGRAMS .w ENVIRONMENT *Downtown Development is CDBG Funded UNIT DESCRIPTION: The Division will continue the downtown development program. During be completed FY80 the first parking structure will project be compthe leted r,I started. The Phase II streetscape redevelopment parcels will be in Construction activity on seven of deferred items (primarily lighting and a progress. Design reviews signage) will be completed. This activity is CDBG funded. ., The Division will carry out the Economic Development Program will be provided to private established in FY79. Technical assistance economic development. Other sector groups seeking to encourage take in accordance with City Council program actions will place decisions in FY79. The Division will be responsible for all land acquisition and ill also evaluation disposition activities. The Division Manager, and City Councilrovide departments, Y g assistance to the City of capital facilities in accordance with programming the provision the Comprehensive Plan and other City Policies - a UNIT GOALS: UNIT 1. To complete Urban Renewal in a timely manner, in compliance with ry Council policies and HUD regulations. 2. To increase the industrial and opt epubliccial tax base in Iowa sector programs oto by formulating and carrying development, without adverse impact on the .b encourage economic social environment and to provide professional and physical and technical assistance to the private sector in order to encourage j the economic development of Iowa City. ect of all capital'projectsaareaconsistent 3. To provide �+ proposals; totinsureathatvallation development policies and the Comprehensive Plan. with adopted F' 4. To carry out all land acquisition/disposition activity in a regulations and timely manner in full compliance with i procedures. `1 j 121 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES UNIT OBJECTIVES: 1. a. Insure full compliance with all redevelopment contracts. b. Complete the Block 83 Parking Ramp by October 15, 1979. C. Complete the Phase II streetscape project by December 1, 1979. d. Complete the Block 64 Parking Ramp by May 1, 1980. e. Lease at least 50% of the available City Plaza space by June 30, 1980. 2. Carry out the Economic Development Program on the schedule adopted by the City Council in FY79. 3. a. Complete all CIP evaluations by November 1, 1979. b. Identify optimal sources of funding for all capital projects. 4. Carry out all land acquisitions/disposition activity in accordance with the schedule established for each project. UNIT MEASUREMENT: 1. a. Contract compliance is measured by adherance to the schedules contained in each contact. b. Achievement of objectives 1(b) through 1(e) is measured by the accomplishment of the objective by the stated date. 2. Achievement of the program steps by the dates established in the program schedule. 3. a. All evaluations of Capital Projects Proposals should be completed on or before the date called for in the pre- established budget schedule. b. A five to seven year Capital Improvements Program prepared jointly with the Finance Department should be completed prior to the preparation of the Capital Budget. C. The evaluation of Capital Budget items should be completed concurrent with the formulation of the operating budget. 4. a. Completion of all real estate transactions within the established project schedules. b. Achievement of all transactions can be measured by ascertaining the lack of procedural defects. 122 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIIIES L UNIT ANALYSIS: Downtown and general economic development is a complex mix of public and private sector actions. Achievement of Downtown Development objectives will maintain the progress begun by Project Iowa R-14. Additional planning, public improvements, and monitoring activity is required to protect the substantial public investment within the downtown area, and to maintain the vitality of the CBD. Business attraction and economic development is a highly competitive process. Results are difficult to obtain in the short run, because business location planning is carried out on a multi-year basis. Long-term results cannot be measured in one year, but program success can be measured using the interim measures described above. The programming of public capital improvements is a primary tool for implementing community development programs and policies, and for guiding and supporting private development. All capital improvements will be considered for impact on City development policies. This evaluation, when combined with financial data from the Finance Department forms the basis for scheduling the privison of capital facilities. When capital projects are considered separately from other communtiy development policies, unexpected growth patterns can occur. The measurement of effectiveness will be difficult, but thoroughness of analysis and adherence to the schedule are the key variables. NOTE: The goals and objectives listed include both Downtown Development (CDBG funded) and the General Fund funded activities carried out by the Development Division. r 123 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140111ES W J DECI SION PACKAGE DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT UNIT: DEVELOPMENT PROGRAMS LEVEL 1 OF 3 UNIT DESCRIPTION: - Establishes the economic development program. - Provides limited assistance to private sector groups seeking to encourage economic development. - Provides for collecting data and other information concerning the existing tax base, economic activity, and labor supply. - Provides evaluation of all capital facilities for consideration in the CIP. - Provides for review of Capital Projects for consistency with the Comprehensive Plan. - Provides for carrying out all land acquisition and disposition activities within one department. - Uses an economic development consultant for periodic advice. - Provides for payment of all miscellaneous and land acquisition and disposition appraisal fees, and consolidation of all land acquisition and disposition into one department. Major project acquisition appraisals will be charged to the appropriate budget. NOTE: Downtown Development (CDBG funded) is also within this decision unit. ADVANTAGES/BENEFITS: - Provides the capability for the City to assume a limited role in economic development. This activity will encourage and assist private sector groups seeking to encourage economic development. Will encourage expansion of the non-residential tax base to correct tax base imbalance and shift the burden from residential property. - All CIP submissions will be systematically reviewed for consistency with the Comprehensive Plan. All land acquisition and disposition activities will be more efficiently carried out by undertaking the activity as a specialized program within a single department. - Provides for centralized retention of appraisal services, and centralized administration of land acquisition and disposition activity. OPTIONS: - The City could leave economic development activity completely in the private sector. - Each department could insure its CIP submissions corresponded to the Comprehensive Plan. Each department could undertake its own acquisition activities. - Each department which is the user of land acquired or sold could pay their own acquisition/disposition expenses. 124 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CONSEQUENCES: e j Expenses incurred by other departments will increase due to the need for each department to fully plan for their own capital projects, and to carry out their own land acquisition activit land acquisition activity will decrease duee efficiency Of CIP to the decentralizationeW and The economic development of Iowa City will receive no assistance or guidance from the City and will result in a lack of enhancement of the local tax r will be less efficient.administration i Proceduraluer orsnareslikelyoto be higher. activity W M bl r..i .v tid ' •.i N ' I� I I rr ' r I re 125 'I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Development Coordinator Planner/Program Analyst Wage Adjustment " Health &Life Insurance CAPITAL OUTLAY (9000) None Employees Authorized BUDGET FY1979 FY1980 FY1980 1/2 1/2 $ 9,198 1 1 13,682 1,258 773 1 1 $24,911 126 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES r 12/20/70 1213.E 9 Nr1ME F. CCMMLINTTY cNVIPnNMFNT PLANNING L PROGRAM DEVEInPMFNT i LFVFL 1 P.FSIURCES J ADMIN, CCUNCTL BUDGET PcOUIRFn rY79 PDI]PncAI. AP.1. PROPr)cAL f PYPo Pr aSON AL SF7ViCF5 22,179 ?4,911 .74.911 i COMunO— i p TTIFS ?lion 2,310 2.9390 a SFDVICE I Development Coordinator Planner/Program Analyst Wage Adjustment " Health &Life Insurance CAPITAL OUTLAY (9000) None Employees Authorized BUDGET FY1979 FY1980 FY1980 1/2 1/2 $ 9,198 1 1 13,682 1,258 773 1 1 $24,911 126 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES r r TY nF !,wA r TY Dr('it; ink. PAC.VArc 12/20/70 1213.E G°NrQAL FIINP Nr1ME F. CCMMLINTTY cNVIPnNMFNT PLANNING L PROGRAM DEVEInPMFNT 0 rVFLnPMcNT PR,jGRA'Ar LFVFL 1 P.FSIURCES HUnr:[T '?EPT. ADMIN. ADMIN, CCUNCTL BUDGET PcOUIRFn rY79 PDI]PncAI. AP.1. PROPr)cAL AD.i. PYPo Pr aSON AL SF7ViCF5 22,179 ?4,911 .74.911 COMunO— (((( 4 TTIFS ?lion 2,310 2.9390 SFDVICE CH 4R DFC ]1,100 16, 850 169050 CAPfTAI n11TI.AY ♦♦�� rnTAl 36,379 44,051 449061 PERSONAL SERVICES (6000) Development Coordinator Planner/Program Analyst Wage Adjustment " Health &Life Insurance CAPITAL OUTLAY (9000) None Employees Authorized BUDGET FY1979 FY1980 FY1980 1/2 1/2 $ 9,198 1 1 13,682 1,258 773 1 1 $24,911 126 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DE CIS ION PACKAGE DEPARTMENT: PLANNING $ PROGRAM DEVELOPMENT LEVEL 2 OF 3 UNIT: DEVELOPMENT PROGRAMS UNIT DESCRIPTION: - Provides for collection of additional information and the preparation of a detailed profile of the community which shows the strength and weaknesses of the local economy, tax base, and other characteristics as they relate to specific businesses. - Provides for review of all CIP proposals for impact on community development. - Provides for full review of public facilities proposals for impact on other programs and City Council priorities. - Provides for in-house graphics and layout capability to support the economic development activity. - Provides for the publication of promotional materials which provide information concerning the Iowa City economy and its strengths. - Provides the ability to seek grants for capital projects. ADVANTAGES/BENEFITS: Allows the City to provide greater assistance to encourage economic development by providing detailed information to specific prospects. Provides the ability to work directly to assist specific businesses or industries. Provides for full review of the impacts of public facilities on development patterns, other public facilities and Council objectives. Provides the capability to systematically review the long range public facilities plans of the City. This increases the ability of the City to provide the most needed facilities in a timely manner. MA1 110 1 - Economic development activity with specific firms or groups can be left to the private sector, or could be carried out under consultant contract. Promotional materials could be prepared by private firms under contract. - Each department could prepare an impact evaluation of its own capital projects. - Capital projects can continue to be funded by the traditional services. CONSEQUENCES: The effectiveness of the economic development program will be reduced and the ability to increase the non-residential tax base will be limited. The ability to program public facilities in advance will be limited and the comparison of needs among various departments will have to be done solely by the Manager's office and Finance Department. The ability to attract significant miscellaneous grant monies will be foregone. 127 FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110114ES i CITY of InWA CITY mci4;11'N PAfKAGF. 1211.0 !1FNF.PAL FUND 12/l0/78 HCMG 6 COMMUNITY rNVIPONM7NT PLANNING E PFfGPAM nFVDLOPMF.NT DFVPLfPMFNT PPDGOAMS L=VEL ? P'VIIIRCrq P1.11Y;F7 nFOT, AnMI"I. ADMIN. CDUNCIL BUDGET D=OUIPEn rY79 PP0Pr75A1 AnJ. PPOPOSAL AD.). FYBO CAPITAL OUTLAY (9000) File, 2 drawer legal with lock Calculator I J J I ,,I i v 128 or MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140114ES $ 145 90 4 235 P''OSFINAI_ Employees Authorized BUDGET c S= VICrc FY1979 FY1980 70,522 20,522 C-IMMnD— ITI« -- 1 I,noo I,noo SF'� VTCF -- '' 5,453 CHAOGFC 5, 00 1;1900 4,900 .J _ _ 1,339 CADITAL A $20,522 OIJTL.AY 235 235 _J TnTAI_ 9,100 ?6,657 26,657 1 I —) PERSONAL SERVICES (6000) CAPITAL OUTLAY (9000) File, 2 drawer legal with lock Calculator I J J I ,,I i v 128 or MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140114ES $ 145 90 4 235 Employees Authorized BUDGET c FY1979 FY1980 FY1980. Planner/Program Analyst I -- 1 $12,730 —1 Technical Assistant -- '' 5,453 Wage Adjustment 1,000 Health 1, Life Insurance _ _ 1,339 A $20,522 CAPITAL OUTLAY (9000) File, 2 drawer legal with lock Calculator I J J I ,,I i v 128 or MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140114ES $ 145 90 4 235 DECI S ION PACKAGE DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT UNIT: DEVELOPMENT PROGRAMS LEVEL 3 OF 3 UNIT DESCRIPTIONS: - Provides for an immediate economic development action program to be carried out by a firm retained for that purpose. ADVANTAGES/BENEFITS: Will greatly increase the chances for rapid impact on the tax base, and will provide immediate City leadership in economic development. Will provide solicitation of specific businesses and industrial firms. Will provide the maximum ability to influence the type of economic development which occurs. OPTIONS: - Private sector groups could be expected to undertake this activity. Expanded City staff could carry out this activity instead of using a consultant. CONSEQUENCES: The pace at which economic development will occur will be diminished and the ability of the City to directly influence what type of development occurs will be greatly reduced. 129 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 110114ES i CITY Or InuA CITY OFC IS ION PACKAGE L213.0 CFNERAI FUND NpMF F. COMMM-TTY rs 12/20/78 .IVIR!NMFAIr PL4N�lI11C c PrVFLODmral* PG"IGPAMC L PFrri?AM n VFLOPMFHi R°47U01IRCES MUDOL nc L�Vr o=. I cl Pi, AnMI^L + 1. AOM IN, t FY79 ParinncAt AOJ. PP[IPr)Sol MUNCIL RlinCrT RSONAI S,PVTCFS CnMMnO— ITICc, "RVICF r1MOVC 509000 CAr) ITA[ n'I*I AY rnTAL 50.010 PERSONAL SERVICES (6000) None CAPITAL OUTLAY (9000) None J. P Y80 i i i i 509 000 50,100 Em_o1oyees Authorized BUDGET FY1979 FY1980 FY1980 130 MICROFILMED BY JORM MICROLAB CEOAR RAPIDS -DES MOINES J ^1 J �ff J J _J J �1 I J i J CITY Or InuA CITY OFC IS ION PACKAGE L213.0 CFNERAI FUND NpMF F. COMMM-TTY rs 12/20/78 .IVIR!NMFAIr PL4N�lI11C c PrVFLODmral* PG"IGPAMC L PFrri?AM n VFLOPMFHi R°47U01IRCES MUDOL nc L�Vr o=. I cl Pi, AnMI^L + 1. AOM IN, t FY79 ParinncAt AOJ. PP[IPr)Sol MUNCIL RlinCrT RSONAI S,PVTCFS CnMMnO— ITICc, "RVICF r1MOVC 509000 CAr) ITA[ n'I*I AY rnTAL 50.010 PERSONAL SERVICES (6000) None CAPITAL OUTLAY (9000) None J. P Y80 i i i i 509 000 50,100 Em_o1oyees Authorized BUDGET FY1979 FY1980 FY1980 130 MICROFILMED BY JORM MICROLAB CEOAR RAPIDS -DES MOINES , I i z 1 I i .J 4 i GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT PROGRAM: HOME & COMMUNITY UNIT: PLANNING & ZONING COMMISSION ENVIRONMENT UNIT DESCRIPTION: To advise the City Council on all matters pertaining to the physical development of the community. UNIT GOAL: To recommend to the City Council appropriate action on matters pertaining to the Comprehensive Plan, implementation ordinances, and other related plans and programs. UNIT OBJECTIVES: 1. To review and recommend to the City Council the acceptability of applications submitted for rezoning, subdivision or site development plan approval. 2. To maintain and keep current a comprehensive plan and ordinances implementing the plan. 3. To review the capital improvements program and proposed improvements and to comment on its impact upon the comprehensive plan. 4. To coordinate and cooperate where applicable with other City commissions and boards. UNIT MEASUREMENT: 1. To review within 45 days of their filing date, applications submitted for rezoning, subdivision and site development plan approval or as otherwise prescribed by state and local ordinances. 2. To prepare a biennial report to the City Council on the status of the comprehensive plan and progress on its implementation. UNIT ANALYSIS: The Iowa City Planning and Zoning Commission has the authority conferred by Chapter 414 of the Code of Iowa. The goals and objectives set forth are also based upon the Commission's proposed bylaws. The Commission's ability to carry out these goals and objectives is directly dependent upon the staff's ability to provide technical assistance to the Commission in the performance of their activities. i 131 IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT PROGRAM: HOME & COMMUNITY UNIT: RIVERFRONT COMMISSION ENVIRONMENT PROGRAM UNIT DESCRIPTION: Advise the City Council on all matters directly or indirectly affecting the Iowa River and land adjacent to it. UNIT GOAL: 1. To protect and preserve the Iowa River as a natural drainageway and source of water. 2. To make the most of the scenic potential and aesthetic values of the Iowa River and the flood plain adjoining it. 3. To develop the recreational capacity of the river and flood plain. 4. To heighten awareness of the Iowa River Corridor as an important asset of this community. 5: To ensure that the river can be enjoyed in the safest possible way. 6. To promote and develop the use of adjacent land along the river for overall compatibility with the preceding goals. UNIT OBJECTIVES: 1. Propose land use policies appropriate to development and redevelop- ment of the Iowa River Corridor. 2. Preserve and increase open spaces and green areas along both banks of the river to provide a continuous green buffer. 3. Identify and preserve unique or outstanding topographic or geological features of the river. 4. Establish priprities for acquisition and development of public lands in all parts of the Iowa River Corridor. 5. Pursue other means for public land use and access in the Iowa River Corridor such as easements, dedications, and gifts. 6. Expand opportunities for aquatic activities such as boating and fishing. 7. Provide greenway linkages between riverfront activities so as to furnish uninterrupted walking and cycling along the river flood plain. 8. Improve public access along the river and flood plain. 9. Reduce all forms of pollution to the lowest feasible level. 10. Preserve and interpret historic landmarks and sites along the river. 11. Emphasize water safety on the part of all users. 12. Increase cooperation and participation of all interested parties, both public and private, in the management and development of the Iowa River Corridor and flood plain. 132 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIR[s W MI UNIT MEASUREMENT: 1. To provide staff support for ongoing Commission activities. 2. To develop, adopt and administer a River Corridor Overlay Zone. 3. To prepare a Capital Improvement Program budget for river corridor projects. 4. To prepare an annual report. 5. To prepare an update of the River Corridor brochure. 6. To prepare a plan of action for coordinating activities with Johnson County Regional Planning Commission, Johnson County Conservation Board, Johnson County Heritage Trust, City of Coralville, Johnson County Supervisors and University of Iowa. 7. Meet with Parks and Recreation Commission and Director of Public Works to coordinate trail and park projects. UNIT ANALYSIS: The Riverfront Commission is moving from an emphasis on planning to an emphasis on implementation. This will require more staff assistance in analyzing project costs, feasibility and grant applications. All projects will need to be coordinated with Public Works, Planning and Zoning and in many cases, Parks and Recreation, and should not be considered for funding in isolation. r 0 133 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES FUNCTION SUMMARY GENERAL HOME AND COMMUNITY ENVIRONMENT CBD MAINTENANCE EXPENDITURES CLASSIFICATION ACTUAL ESTIMATE FY 1978 FY 1979 BUDGET FY 1980 BEGINNING BALANCE $ __ $ $ RECEIPTS: 3,900 Services & Charges Property Taxes $ -- $ 12,979 $ 27,413 Other Receipts: 960 Debt Service Licenses & Permits Transfers Fines & Forfeitures TOTAL EXPENDITURES Charges for Services .......$----12JI9 $.___2L.413 ENDING BALANCE Intergovernmental Revenue $ Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS $ -- $ 12,979 $27,413 EXPENDITURES Personal Services $ -- $ 10,079 $ 20,028 Commodities -- 2,000 3,900 Services & Charges -- 900 2,525 Capital Outlay -- -- 960 Debt Service Transfers TOTAL EXPENDITURES $ .......$----12JI9 $.___2L.413 ENDING BALANCE $ __ $ $ 134 01 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES 4 "1. J GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PARKS & RECREATION PROGRAM: LEISURE AND CULTURAL UNIT: CENTRAL BUSINESS OPPORTUNITY DISTRICT MAINTENANCE UNIT DESCRIPTION: The function of the Central Business District Maintenance provide cleaning, maintenance and horticultural services to area, with emphasis on the Washington Street and plaza areas. UNIT GOAL: To provide a satisfactory and economical level of mair Protection for assigned areas. UNIT OBJECTIVES: 1. Provide year-round interest and color in some horticull areas by using spring flowering bulbs, summer annuals, fl Christmas trees. (June 1980). 2. Reduce mortality rate and inrease health, vigor and gro trees and shrubs by implementing a general horticultural consisting of proper watering and fertilization, die treatment of diseases and pests, and proper pruning. (June UNIT MEASUREMENT: I. Self -measuring. 2. Measurement will be accomplished by comparing our losses area rate of loss, and by comparing our loss rate to other ties who have had similar projects. 135 or FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i DECISION PACKAGE DEPARTMENT: PARKS AND RECREATION LEVEL 1 OF 3 UNIT: CBO MAINTENANCE UNIT DESCRIPTION: - Provides for trash and litter pickup and removal three times per week. - Provides for minimum care for growing plants. - Provides for basic tool and equipment purchase to start the division. - Provides for maintenance services and vehicle replacement for one used pickup truck. Basic snow removal will be provided by Parks division, with some assistance from this division. ADVANTAGES/BENEFITS: Many municipal services will be combined into one unit for increased efficiency. OPTIONS: - Let downtown businesses perform the services. - Contract services with a private employer. - Let other City divisions perform services. CONSEQUENCES: - Higher mortality rate of growing plants, trees. - Extremely poor appearance of downtown area. - Higher work loads for other divisions (if the services are performed at all). 136 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES I at r I _ j I r Ivy r)F IOWA C! TY nF(: I SI ON PACKAr.r 12/2.0/78 1241 .0 G❑t\'rr AI. f11w. FY1979 FY1980 Maintenance Worker II NnMF F rrlmmu1ljTY F'IVIPnNMrMT rFNT1)AI. RIISINPSS niST. MAINT. j Cr"P. 11115, nIST. 'AAIryr Wage Adjustment , 4� Gnlitl rt: •� 1111r)'ir F nf-i,r. A041h. AlfaP IN. r 1 pJf LF VFI. 1 ("t JN 81)DGFT gI,IPrn rY7n Pun P')S AI nn,l. PNOPn ; AL An.l. FYPO P..r. (INA! 9540 - one pickup truck SF%VIC.FS 11).17( 7.0,028 20.09 f „I, I j IrIrS 2, 1x0 11900 3.900 'y ! J it SFOVICF r O rH.Av6rc. rn OI 900 2, 525 2, 525 A� f111T1I-Ay ; 96:1 460 =I T"1TAL 12,979 77,413 27,413 PERSONAL SERVICES (6000 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOINES BUDGET FY1980 $ 9,097 9,540 500 19,137 891 $20,028 $ 960 Employees Authorized I FY1979 FY1980 Maintenance Worker II 1 1 Temporary �'1 Wage Adjustment Health & Life Insurance 1 CAPITAL OUTLAY (9000) 9540 - one pickup truck f „I, I J J ! J it r y 137 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOINES BUDGET FY1980 $ 9,097 9,540 500 19,137 891 $20,028 $ 960 D ECI SION PACKAGE DEPARTMENT: PARKS AND RECREATION LEVEL 2 OF 3 UNIT: CBD MAINTENANCE UNIT DESCRIPTION: - Provides for trash and litter pickup from sidewalks, streets and alleys one additional time per week in summer months. - Provides for regular basic care for growing plants. ADVANTAGES/BENEFITS: - Cleaner, more attractive downtown. - Healthier, better looking growing plants. OPTIONS: - Let downtown businesses perform some of the services. - Contract some services with private employer. CONSEQUENCES: - Some dissatisfaction of businesses and patrons with appearance of downtown area. - Some staff time spent processing complaints. 138 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 139 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CITY OF IOWA r,I TV nrr ISION PACKArE 12/77/78 1241 .n (�("W-FAL FfINn IPrMF F. COM'AIIPIITY r.',IVIpONM°MT CrNTo AI. R(IS INFSS DIST. MA INi, CFNTr, RU;. GIST. MAINT. LrVFL 7 =rSnlloCFS ?llf-),CT nFPT, ADMIN!. AOM IN. CnLINcIL RUDiET 1 1 PP01119 FI' FV7n PPO Pnc.fl ADJ. PPOP0 SAI, AO,1. PYRO i r-RsnNal I - S ?Vi CFS 7.'i2n 29570 ITllc c.c•.'VI FF J CA?ITAl, - CUTL AV T"ITAL ?957,0 295?n _ PERSONAL SERVICES (6000) Employees Authorized BUDGET FY1979 FY1980 FY1980 Temporary $2,520 CAPITAL OUTLAY (9000) None i l 139 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1 DECISION PACKAGE DEPARTMENT: PARKS AND RECREATION LEVEL 3 OF 3 UNIT: CBD MAINTENANCE UNIT DESCRIPTION: - Provides for trash and litter pickup from sidewalks, streets and alleys one additional time per week in the summer months. - Provides for high quality care of growing plants. ADVANTAGES/BENEFITS: - An attractive, desirable downtown area. - Better protection of investment in growing plants. OPTIONS: - Let downtown businesses perform some of the services. - Contract some services with a private employer. 140 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES IIOIIIES Temporary CAPITAL OUT None rTTv nF inwe CTry nrrIcInN cA(K,AGF l2/70/7P 1?41.0 C..cn)rpaj_ fU!n Hrlmc C, Cnmviln,ITY a:.lVronNM:;NT CFNTRAL. BL'STHFtf nICT. MATNT. CrMTR. Rl1S. "TST. 4nrntT. LCVFI Rccr'IIPCcC RON;rT nFPT. AOMIN. AnMIN. COUNCIL RUDGrT o=nllln.'n FY7n pRnprlcAl An,l. nPnpnSAL aP.1. FYRO Pc0SONAI --?VICrr 7rn4n 2,040 c,1.^ nn- ITIFS cr-R VI Cc f,uApnFc � n ITt Av TnTA1. 7.040 2,040 PERSONAL SERVICES (6000) Temporary CAPITAL OUT None it GENERAL FUND HOME AND COMMUNITY ENVIRONMENT ENERGY CONSERVATION " FUNCTION SUMMARY r CLASSIFICATION ACTUAL ESTIMATE BUDGET — FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Persona (Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIIIES 1 4.. 8 -- $ -- $ 7,735 $ _ $ -- $ 7.735 $ -- $ -- $ 4,260 350 3,125 7,735 j — 142 ..a MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIIIES 1 GOALS AND OBJECTIVES FUND: GENERAL PROGRAM: POLICY & ADMINISTRATION UNIT DESCRIPTION: DEPARTMENT: CITY MANAGER UNIT: ENERGY CONSERVATION PROGRAM The function of the General Fund portion of the Energy Conservation Program is to provide staff training and direction to facilitate energy conservation, provide information concerning historical energy use to facilitate decision making, and to make recommendations concerning energy conservation measures. UNIT GOAL: To conserve energy used by the City in its various functions and thereby reduce the impact of the rapidly escalating costs of energy on the City budget. UNIT OBJECTIVES: 1. Conduct energy audits of the City buildings and operations. (One per quarter) 2. Conduct training sessions for City staff. (As needed; need identified by audits) 3. Conduct an energy consciousness campaign with the staff. (Monthly newsletter) 4. Monitor ongoing energy use and analyze that use in light of the historical energy use. (Quarterly for all buildings) 5. Prepare proposal and application for the EPA Financial Assistance for Resource Recovery Project Development Program. UNIT MEASUREMENT: Reduction in the amount of energy used per square foot of City building space and per amount of City operations. Submission of a viable proposal and application for the funding of the resource recovery planning and development. UNIT ANALYSIS: 1. Energy audits of City buildings and operations will serve to identify energy conservation opportunities and will make the operating staff more aware of energy conservation in general. 2. Training sessions will present staff with energy conservation techniques specifically related to their work. 3. An energy consciousness campaign will help promote energy conservation. 4. Energy use monitoring and analysis will serve to spot developing problems, aid in decision making, and aid in budget and project planning. 5. An EPA grant award will make possible the thorough analysis of the various recycling alternatives available to the City. 01 143 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES t DEC I SIO N PACKAGE DEPARTMENT: CITY MANAGER LEVEL 1 OF 3 UNIT: ENERGY CONSERVATION PROGRAM ACTIVITY DESCRIPTION: - Responsible for the administration of the General Fund portion of the Energy Conservation Program. - Completion of the initial Municipal building energy audits and data analysis. - Training of staff concerning energy conservation when need is identified by the audits. - Provides for campaign to raise conservation consciousness of staff. - - Ongoing monitoring and analysis of the Municipal energy use for decision making and for problem and trend identification. - Partial funding for the staffing of the Resources Conservation _ Commission. - Provides for mileage and vehicle rental, printing, some tuition and training, and Word Processing Center services. ADVANTAGES/BENEFITS: - Serves to identify energy conservation and cost avoidance opportuni- ties, making possible a significant cost avoidance which will help offset the rapidly rising costs of energy. - Serves to train City staff in energy saving methods and techniques. - Serves to make staff more aware of need for energy conservation. - Provides energy use data and analysis information to aid in decision making concerning building and vehicle use, equipment replacement, staff assignments, etc. - Provides for more in-depth analysis and modeling of the energy use in the Recreation Center (the City's largest energy user) or of the plans and specifications proposed for the new library, to assure that it is of a satisfactory energy conserving design. - Serves to spot developing energy consumption problems which indicate worn out equipment, equipment in need of adjustment, improper — maintenance, or wasteful work habits. - Provides for limited travel and training for the staff and the members of the Resources Conservation Commission (at a level less than the FY79 funding). OPTIONS: - The housing inspectors and/or City engineers could conduct the audits. - Training of staff could be done by outside consultants. - Energy consciousness training could be done in training seminars. - Ongoing energy use could be monitored and analyzed by the Finance Department staff. - In-depth analysis of Rec Center or Library could be performed by _ consultants. - Staff Iand Resources Conservation Commission members could pay for City travel, conferences, and training with their money, from other budget accounts, or simply not attend any conference or training sessions. 144 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 110111Es I _I J Printing, Word Processing Center services, and vehicle rental could be paid for from other budget accounts. CONSEQUENCES: - The energy audits would not be performed due to a lack of staff time. - Staff training would be more expensive and less comprehensive, and would probably not be done. - Staff would not be updated or reminded monthly concerning energy conservation. - A lack of staff time would keep any energy use monitoring to a very rudimentary level and make analysis difficult. - Reliance on outside consultants would increase or no analysis would be performed. - The staff or Resources Conservation Commission members could not benefit from an exchange of information or would have to pay their own money in order to do so. - Printing, Word Processing, and vehicle rental would have to be limited since funding for these items would not be readily available from other departments. The overall result would be the lack of a comprehensive energy conservation program, identification of energy wasting buildings or equipment, or any energy analysis aid in decision making or budget preparation and planning. 145 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140111ES r. 17y nr IOWA CITY rfCISInN rASKAGr. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1.401PIES 12/20/78 LEVEL 1 COUNCIL SVf)rFT AnJ, rY?0 rA4'$ �O BUDGET FY1980 $3,780 208 272 $4,260 1127.0 GENEPAI. FUNn i DOI,ICF.Y F. ADM TNISToATION FXFCl1TIVP iFA!FoC•Y CrA'S rovAT Inv { - P•_SPUPCES son'; FT '1FpT. ADMIN. AOvIN. o.0'Ilorn rY70 orrtnntzAL Ar'J. PonDOCAI r=R SINAI. i c-cVICrc 4.^00 3,550 710 49260 C'PdM0r1- Irlrc R50 350 C VvlCr f,�I AnGES 3, Inr, "1, I25 31 125 C 4r IT Al nilTI AY M -AI. 7, )CO 7.075 710 7,735 PERSONAL SERVICES (6000) Employees Authorized _ FY1979 FY1980 Energy Program Coordinator -- 3/10 Wage Adjustment Health & Life Insurance ` - 3/10 - CAPITAL OUTLAY (9000) None J: 1 I I ' I --I • 146 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1.401PIES 12/20/78 LEVEL 1 COUNCIL SVf)rFT AnJ, rY?0 rA4'$ �O BUDGET FY1980 $3,780 208 272 $4,260 DECI SIGN PACKAGE DEPARTMENT: CITY MANAGER UNIT: ENERGY CONSERVATION PROGRAM LEVEL OF 3 ACTIVITY DESCRIPTION: - Provides for additional data analysis, some tuition and training, mileage, additional printing, Word Processing Center services, and vehicle rental. ADVANTAGES/BENEFITS: - Provides for more in-depth analysis and modeling of the energy use in the Recreation Center (the City's largest energy user) or of the plans and specifications proposed for the new Library, to assure that it is of a satisfactory energy conserving design. - Provides for limited travel and training for the staff and the members of the Resources Conservation Commission (at a level less than the present funding). OPTIONS: - In-depth analysis could be performed by consultants. - Staff and Resources Conservation Commission members could pay for j City travel, conferences, and training with their money, from other budget accounts, or simply not attend any conference or training sessions. - Printing, Word Processing Center services, and vehicle rental could be paid for from other budget accounts. CONSEQUENCES: - Reliance on outside consultants would increase or no analysis would be :.I performed. - The staff or Resources Conservation Commission members could not " benefit from an exchange of information or would have to pay their own money in order to do so. - Printing, Word Processing, and vehicle rental would have to be limited since funding for these items would not be readily available from other departments. i 147 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES $1,000 148 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NE5 C ITY OF !r)WA CITY nF.f ISIF'N PAF.KAGF 12/70/78 1123.0 frpir. oAI. I IIN r' NOME AND COMMUNITY DIVIRONMF.NT rXFCI)TIVF ' FrtF�GY CCNSFPVAT1nN I - L-Vrl. 2 PcSnOaCa•; nUnr,F.T OFPT. An'AIN. ADMIN. COUNCIL PIID,ET iAcOn!nFn FY1n PPnPnSA1. An,I, PROPISAL AD.I. °YPO "P VICI'1� I r'AO 1 x360' f 11H'�F414- ITIrr 25 25 S"vIfF J CHtUI;rS 75 75 CAnIrAL ITL AY L,000 1,000 TnTAL 2,460 2,460 PERSONAL SERVICES (6000) -J Em'o'2Authorized BUDGET FY19FY1980 FY1980 i � Technical Aide —1/4 $1,360 I - 1/4 $1,360 CAPITAL OUTLAY (9000) Flue Gas Analyzer (1) $ 150 Not Wire Anemometer (1) 500 Temperature Recorder (1) 300 _l Thermostat Test Kit (1) 50 $1,000 148 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NE5 DECISION DEPARTMENT: CITY MANAGER UNIT: ENERGY CONSERVATION PROGRAM PACKAGE LEVEL SOF 3 ACTIVITY DESCRIPTION: - Provides staff assistance to the Energy Program Coordinator for performing heat loss calculations on the City buildings, to analyze the energy utilization efficiency of the buildings, and to help with the energy audits as his/her workload permits. - Provides for energy auditing and testing equipment. ADVANTAGES/BENEFITS: - Allows for greater accuracy in the energy utilization calculations because of the greater attention allowed for this matter. - This frees the Energy Program Coordinator from detailed numerical calculations and allows him to concentrate more on other program facets as well as on the overall administration and direction of the program. - Provides for heat loss calculations. - Provides equipment necessary for detailed auditing of the buildings and their heating, ventilating, and air conditioning (HVAC) systems. OPTIONS: - Energy Coordinator can continue to spend an excessive amount of his time performing numerical calculations. - An intern could be utilized to perform the calculations. - Maintenance could continue to be performed on the HVAC systems only when breakdowns occur, with no HVAC system testing to maintain peak performance. - Equipment performance testing equipment could be purchased by the .Parks 'and Recreation Department. - Contracts, for auditing and monitoring of the City buildings' HVAC systems, could be made with private firms. CONSEQUENCES: - Time would have to be diverted from other facets of the Energy Conservation Program in order to complete the required, energy utilization calculations. - The Energy Conservation Program would be delayed and the data could be less reliable. AC equipment testing is necessary for Building auditing and HV preventive maintenance, without which reduced equipment life and low energy efficiency performance is the continuing result. - Auditing by private firms would cost the City more than in-house auditing because the recently promulgated federal and State regulations require that "Class All auditors be State certified as energy auditors, in addition to being Professional Engineers or Certified Public Accounts. r 149 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Technical Ai CAPITAL OUTL None I 12/20/78 I.rVF.L 1 COUNCIL °Unu T A0.1. FVPO C ITv fir MWA rT TV P: r. TS InA; P4CKAGF i GFNFL;.AL I i i HIME AND i 1 i =x=r, ITT yr i FNFuGV i J 1'I1'l , nFIT. An'4IN. AnMIN. p"111pEn FV 79 00rlPnC:AL Anj. PRnpnSAL J J _7 7.080 i r ITlrc Technical Ai CAPITAL OUTL None I 12/20/78 I.rVF.L 1 COUNCIL °Unu T A0.1. FVPO C ITv fir MWA rT TV P: r. TS InA; P4CKAGF 1123.9 GFNFL;.AL FUND HIME AND Cnl4Ml1NIT1' ENVIRONMENT =x=r, ITT yr FNFuGV rrN,FRV47I0N u-cOODCFS 1'I1'l , nFIT. An'4IN. AnMIN. p"111pEn FV 79 00rlPnC:AL Anj. PRnpnSAL n rp;, PN Al q -r'VI Cr i� ?, 010 7.080 r..-14Mno- ITlrc 50 50 t -n vlCr C114UC,P5 51575 5,575 C AP ITAl n1ITI AY TOT Al 7, 795 7s705 PERSONAL SERVICES (6000) Technical Ai CAPITAL OUTL None I 12/20/78 I.rVF.L 1 COUNCIL °Unu T A0.1. FVPO COMMUNITY PROTECTION :POLICE FIRE ANIMAL CONTROL HOUSING &'INSPECTION SERVICES I:. aa MICROF ILMED BY JORM MICROLAB CEDAR PAP IDSOF1, 11010Es GENERAL COMMUNITY PROTECTION PROGRAM SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE $ 21,555 $ 195,069 $ 201,339 RECEIPTS: Property Taxes $ 1,844,727 $ 1,930,960 $ 1,744,258 Other Receipts: Licenses & Permits 114,380 125,900 140,000 Fines & Forfeitures -_ Charges for Services 217,627 236,320 249,040 Intergovernmental Revenue -- __ Use of Money & Property -- 11000 -- Miscellaneous Revenue 13,719 9,300 9,460 Transfers: Bond Transfers -- __ Expense Transfers 79,350 -- 58,900 Other Transfers - -- TOTAL RECEIPTS $ 2,269,803 $ 1,4Mn $ 2 -2ni FSM EXPENDITURES Persona Services $ 1,753,604 $ 1,941,828 $ 2,039,418 Commodities 84,897 96,252 96,001 Services & Charges 125,198 124,013 151,158 Capital Outlay 132,590 135,117 93,282 Debt Service -- Transfers TOTAL EXPENDITURES $ 2,096,289 $ 2,297,210 $ 2,3791859 ENDING BALANCE $ 195,069 $__2011339 $___23,138 151 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES M0114ES COMMUNITY PROTECTION PROGRAM COMMENTS POLICE ADMINISTRATION The proposed budget for FY80 provides for the funding of levels 1, 2 and 3. There is no change in program. Level 3 includes all travel and medical expenses previously budgeted in other areas of the Police budget. The medical services portion of level 3 allocated for a health maintenance program will be utilized only for mandatory expenditures until such time as the police department, the Civil Service Commission and the Pension Board establish mandatory health maintenance standards. A physical examination program without health maintenance standards is not a wise expenditure. POLICE RECORDS The proposed budget for FY80 provides for the funding of levels 1 and 2. There is no change in program. POLICE PATROL The proposed budget provides for the funding of levels 1, 2 and 3. Levels 1 and 2 provide the same level of service as in FY79. In level _ 1 there is one more sergeant than in FY79. The position has been moved to this function from Criminal Investigation. Level 3 provides for two additional officers in the Central Business District. Currently, two officers are assigned to the CBD, when possible. Increased police presence in the Central Business District will be required as the urban renewal project nears completion. Level 4 represents a general increase in the level of police service throughout the City. CRIMINAL INVESTIGATION — The proposed budget for FY80 provides for the funding of levels 1 and 2. One sergeant has been transferred to patrol. This is an internal change in the functioning of the investigative services in the department. 7CROSSING GUARDS s The number of crossing guards continues as budgeted in FY79. The Council recently received from the Police Chief a survey of crossing guard services provided by other cities in Iowa. This survey indicates that Iowa City generally provides more service, both in number of personnel and dollars expended. In fact, the survey indicates that Dubuque, Council Bluffs and Cedar Rapids provide no adult crossing guards. The City Council should take this survey into account when it considers additional requests for crossing guards. Safety should be learned. Mechanical devices or personnel do not relieve students, the schools and/or parents of that responsibility. 152 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I10111ES M ANIMAL CONTROL The proposed budget for FY80 provides for the funding of Levels 1, 2 and 3. This will continue the present level of service and there is no change in program. It appears that there are additional personnel allocated for FY80 ti over 1979. This is because the City has depended upon Mayor's Youth and CETA employees to supplement the work force. With decreased emphasis upon these programs these personnel are no longer available. If Level 3 is not approved there would be a cutback in service. HOUSING INSPECTION SERVICES - ADMINISTRATION The proposed budget for FY80 provides for funding of level 1. This " continues the present level of service and there are no program changes. The funding for the positions in this level is divided " between the General Fund and the Block Grant Program. This was not a separate decision unit in the FY79 budget and was included in the budgets of Building Inspection and Housing Inspection. 153 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES FIRE ADMINISTRATION I :1 The proposed budget for FY80 provides for the funding of Levels 1 and j 2. There is no change in program and the existing level of service will continue. Level 2 provides capital outlay for the maintenance u of fire stations. l FIRE SUPPRESSION R-1 The proposed budget for FY80 provides for the funding of levels 1, 2 and 3. There is no change in program and this will continue the existing level of service. Capital outlay is included in level 3. k! While some of these items may seem to change the level of service because they are different types of equipment, it is believed that .j with the change in demands of the fire service, as a result of new materials, chemicals and redevelopment of the downtown area, these HI pieces of equipment will actually not change the level of service but e will allow the Fire Department to more effectively cope with existing conditions. w FIRE PREVENTION The proposed budget for FY80 provides for the funding of level 1. �I There is no change in program and this will continue the present �I level of service. FIRE TRAINING The proposed budget for FY80 provides for the funding of level 1. There is no change in program and this will continue the present level of service. M ANIMAL CONTROL The proposed budget for FY80 provides for the funding of Levels 1, 2 and 3. This will continue the present level of service and there is no change in program. It appears that there are additional personnel allocated for FY80 ti over 1979. This is because the City has depended upon Mayor's Youth and CETA employees to supplement the work force. With decreased emphasis upon these programs these personnel are no longer available. If Level 3 is not approved there would be a cutback in service. HOUSING INSPECTION SERVICES - ADMINISTRATION The proposed budget for FY80 provides for funding of level 1. This " continues the present level of service and there are no program changes. The funding for the positions in this level is divided " between the General Fund and the Block Grant Program. This was not a separate decision unit in the FY79 budget and was included in the budgets of Building Inspection and Housing Inspection. 153 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES HOUSING INSPECTION The proposed budget for FY80 provides for the funding of levels 1 and 2. There is no change in program and this will continue the present level of service. HOUSING INSPECTION SERVICES - BUILDING INSPECTION The proposed budget for FY80 provides for the funding of levels 1, 2 and 3. In levels 1 and 2 there is no change in program and this will continue the present level of service. In FY79 part of the salary of the director and the secretary of the department was included in the Building Inspection function. In FY80 the salaries of the director and the secretary are included in the administrative function. Level 3 provides for the addition of a sidewalk inspector. Several years ago the City developed a sidewalk improvement program. The City is concerned about repair and replacement of deteriorating sidewalks and snow removal. These services currently are not being effectively provided. This results in citizen complaints. The position also will provide for inspection of driveways and sidewalks in conjunction with new residential construction, which is currently carried out by the Engineering Division. 153a i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES FUNCTION SUMMARY GENERAL COMMUNITY PROTECTION POLICE CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1976 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Fe—Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $_ 54,678 $ 75,237 $ 78,969 $ 1,010,102 $ 1,161,362 $ 1,036,682 12,047 11100 4,840 61850 51800 5,330 -- -- 55,500 $ 1,028.999 $ 1 168,E $ 1.1n9,359 $ 845,442 $ 959,039 $ 977,528 47,739 50,299 59,319 71,650 64,322 67,297, 43,609 90,870 77,177 $ ij A1_a 1 $ 1,008,440 $ 1,164,530 $ 75,237 $ 78,969 $ 154 MICROFILMED BY JORM MICROLAB CEDAR RAMS -DES MOINES A I GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: POLICE PROGRAM: COMMUNITY PROTECTION UNIT: POLICE ADMINISTRATION UNIT DESCRIPTION: The Police Administration unit provides management for all Divisions within the Police Department including Animal Control, School Crossing Guards, as well as the generally understood Police functions such as i Patrol, Communications & Records and Criminal Investigation. The unit is ultimately responsible for the discipline, maintenance of good order, training and the provision of police goods and services to the public and departmental members. I UNIT GOAL: i1. To provide a high level of management and training that assures the proper allocation of resources that will maximize the ability of the line division to properly perform their functions. 2. To establish through training an on-going management system that discovers, explores and analyzes innovative management ideas and incorporates the useful ones into the Administration of the Department. UNIT OBJECTIVES: I 1. Assessment of need and projection of public safety requirements for redeveloped area of downtown Iowa City - (October, 1979) 2. Establish, if resources are available, an on-going productive in- service training program - (January, 1980) ! 3. Institute a priority system for the assignment of requests for service, publicize the priorities and attempt to maintain the integrity of priority setting and assignments - (Institute in FY80 and continue through the year) 4. Establish in cooperation with the Committee to Prevent Vandalism and I other groups block watch and anti -vandalism programs. } 5. Explore the possibilities of establishing a crime prevention program. UNIT MEASUREMENT: 1. Requests for police services comparing types of complaints by a. Types of business and commercial establishments' service requests (1977-78/79) 2. Types and subject matter of programs of past years (1977-78 compared to 1979), evaluated against the nature of the complaint received & number of citizen complaints received alleging poor service delivery. 3. Evaluate absolute numbers of service vs. higher priority calls by need and cost of service (July 1979 & year long). 4. Compare selected crime statistics in target neighborhoods before and after the implementation of the program. 155 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110IDEs li �1 F UNIT ANALYSIS: Assessment of downtown public safety needs will provide a meaningful basis for Council decisions as to the need for alternative approaches and alternative costs for the provision of police services. Long range planning and subsequent implementation of an on-going in-service training program can offer better quality police services.. Establishing priorities for complaint response might lead to the elimination of a number of non- productive services, such as car unlocks, alarm responses, etc. that consume an inordinate amount of scarce resources without offering a substantial return. 1 156 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES DECISION PACKAGE DEPARTMENT: POLICE LEVEL 1 OF 3 UNIT: POLICE ADMINISTRATION UNIT DESCRIPTION: - Responsible for the management, administration and maintenance of the general good order of all the divisions and operation in the Police Department. _ - Provides support and counsel to the City Manager on public safety matters, if such requests do not conflict with other responsibilities. - Attempts to manage and administer payroll and personnel services. - Receives citizen complaints and appropriately files them. - Provides internal secretarial services to the administration of the Department. ADVANTAGES/BENEFITS: - Somewhat less expensive in dollar outlays than the present or a anticipated police administrative practices. - Eliminates the need for scheduling and providing training. - Limits the number of meetings with City staff and public groups in regard to problem resolution. - Shifts responsibility for time, payroll and personnel records keeping to some other City agency or department. OPTIONS: - Shift all payroll and personnel functions to another City agency or department. - Eliminate all departmental centralized management; cancel training, education, and public relations services. - Sharply curtail line services delivery and let the Captains and supervisors perform the administrative duties. - Eliminate one or more administrative or staff positions. CONSEQUENCES: - No investigation or follow-up of citizen complaints - no centralized administration. - The absence of technical direction and training could lead to increased liability and legal costs. - No internal budgetary control or records would be kept. - No on-going management or administration of the total activities of the Department would be in effect. - No secretarial services provided for the Department administration. 01 157 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES I CITY nF TnWA CITY OFCISION PACKAGE 1311.0 GENEpAL FUND PUBLIC SAFETY POLICE. PROTF.CTInN rFNFRAL SUPFPVISTnN I RFSnURCES BUD -,FT DEPT, ADMIN. ADMIN. CnUNCIL R-OUIRFn GY79 PROPncAL ADJ. PROPOS4L ACJ. I ' PcRSnNAI. SEP VICE: 51.785 559147 CnMMOO- 1TTFS 581 599 SERVICE j CMAor,ES 1,656 1,706 r.AnITAL -I i I 01JT1Ay 345 355 TnTAL 54,367 57,807 PERSONAL SERVICES (6000) J Chief Deputy Chief -�, Wage Adjustment J; Health & Life Insurance CAPITAL OUTLAY (9000) ! "1 I None I I 55,147 12/20/78 LFVFL 1 BUDGET FYAO 59n t � 1,706 r �. (355) (355) 57,452 Empl0 ees Authorized FY1 9 1980 1 1 1 1 2 2 158 r - MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES BUDGET FY1980 $29,256 21,241 2,777 1,873 $55;147 DECISION PACKAGE DEPARTMENT: POLICE LEVEL 2 OF 3 UNIT: POLICE ADMINISTRATION UNIT DESCRIPTION: - Provides basic personnel attendance and payroll services. - Investigates and resolves citizen complaints. - Prepares and documents basic operating and capital needs of the several divisions. - Provides some support and counsel to the City Manager on public safety matters. ADVANTAGES/BENEFITS: - Provides centralized administration of the several divisions of the Police Department. - Provides predictable command and control in emergencies. - Provides the mechanism and processes for the orderly, prompt, and -reasonably adequate delivery of police services. - Maintains adequate and needed personnel and payroll records. - Provides a basic level of support services to the line divisions and units. OPTIONS: - Sharply curtail all training, both basic and advances. - Curtail planning and programming for future operations. - Eliminate police services to other city departments as well as the coordination for these services. - Curtails basic public relations services. CONSEQUENCES: - A diminution of line services would result. - The lack of basic training would violate the Mandatory Training Act of the State of Iowa. - Curtailment of basic and advanced training would increase the possibilities of litigation and result in a substantial increase in legal costs. - No coordination of service to other City departments and would add to an already chaotic situation among departments. 159 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES I401NES I SF.PVICE ++ A ITIMSo- � IT1E5 411 411 I SEAVTCE- A C.,NARGES 1.154 1,169 1x169 CAOTTAL - nIITLAy 140 (140) -D- . TnTAL 14.367 15,368 (140) 15~228 PERSONAL SERVICES (6000) Emto ees Authorized BUDGET - FY19 F 1956 FY1980 Secretary 1 1 $12,610 Wage Adjustment 694 Health & Insurance _ _ 344 I I J' CAPITAL OUTLAY (9000) None 1 1 $13,648 160 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CITY nF InwA CITY DECISION PACKAGE 12/20/78 1311.0 r.cNcRAI. 99 PUBLfC SAATY PUBLIC T POLICE PROTECTION GFNEPAL SUPFPVISIDM IF:VEI 2 DESnIJRCFS 81.I0,ET DEPT, ADMIN. ADMIN. COUNCIL BUDGET REOUIR.ED FY79 PROPnSAL AD.I. PROPOSAL ADJ. FYSO P°RSONAL 12 314 13 648 13,648 I SF.PVICE ++ A ITIMSo- � IT1E5 411 411 I SEAVTCE- A C.,NARGES 1.154 1,169 1x169 CAOTTAL - nIITLAy 140 (140) -D- . TnTAL 14.367 15,368 (140) 15~228 PERSONAL SERVICES (6000) Emto ees Authorized BUDGET - FY19 F 1956 FY1980 Secretary 1 1 $12,610 Wage Adjustment 694 Health & Insurance _ _ 344 I I J' CAPITAL OUTLAY (9000) None 1 1 $13,648 160 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DEC ISIONPACKAGE DEPARTMENT: POLICE UNIT: POLICE ADMINISTRATION LEVEL 3 OF 3 UNIT DESCRIPTION: - Provides adequate basic and advanced training to all members. - Provides an adequate health maintenance program through a program of physical examination. ADVANTAGES/BENEFITS: - Provides for complete administrative support and training for all Divisions of the Police Department. - Offers a full range of support services to the line divisions. - Provides an adequate range of support services to the City Manager and other City departments. - Assure the proper administration of and delivery of proper basic and some advanced police services to the public. OPTIONS: Finance all basic and advanced training through a central training fund administered by the Personnel Department. Finance our own basic and advanced training schools, hire certified trainers or educate our personnel to obtain certification. Contract with the Sheriff's Department or another agency to conduct internal investigations. CONSEQUENCES: - Internal control of training would be forfeited. - Costs would rise substantially to pay trainers -- perhaps 3-4 times that estimated on 3 of 3 of this unit. - City options on internal investigations would be completely absent. 161 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140114ES 17 CITY nF 1nWA CITY DFCISION PACKAGE i — 1311.0 r.ENFP.AL FUNn PURI YC SAFETY POLICE PROTECTION GENERAL SUPERV1SInNI i PFS9LIRCFS RUDGFT nFPT. ADMIN. ADMIN. COUNCIL I - P.EQUIPE.D FY70 PR.i1Pn4zAL 4DJ. PROPnsAL ADJ. PEp.SnNAL sr) ViCES 12/20/78 I -, CO4MDD— ITiES 1 ScoV1CF �O CH40GES 10,or) 0 (5,319) 4,681 4 CAPITAL � OUTLAY 162 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES BUDGET FY1980 LF.VFL 3 BUDGET FY80 J J _I J j G 0 A L 5 AND OBJECTIVES FUND: GENERAL DEPARTMENT: POLICE PROGRAM: COMMUNITY PROTECTION UNIT: RECORDS & IDENTIFICATION UNIT DESCRIPTION: The function of Records and Identification is to maintain accurate documentation of all Departmental activities; make available statistical summaries as needed; retain all records required by State and Federal law; maintain _nd assure staffing of the radio and telephone communications; perform photographic, polygraphic and other identification services. UNIT GOAL: 1. To provide accurate, up-to-date information and reports on cases, conditions, and offenses occurring in Iowa City. 2. To assure the provision of adequate communications and identification services. UNIT OBJECTIVES: 1. To provide for the greater use of polygraphic, photographic and identification services. 2. To provide for the timely and accurate production of reports and needed statistics. 3. To improve radio procedures by experimenting with the use of normal verbal communication instead of 10 -signals. UNIT MEASUREMENT: 1. Assessment of all identification services provided in FY79 as compared to FY80. 2. Evaluation of the quantity, quality; and lapse of time in using open conversation as compared to 10 -signals. 3. Comparison of the number of reports and records generated in FY79 with those generated in FY80. UNIT ANALYSIS: Experimentation with open conversation, greater use of identification services and improved keeping of records and statistics should afford opportunities for the improvement of the quality of product or service offered by all other units of the Police Department. 163 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES DECISIONPACKAGE DEPARTMENT: POLICE LEVEL 1 OF 2 UNIT: RECORDS & IDENTIFICATION UNIT DESCRIPTION: - Provides for less than the minimum reports required by law. - Provides a diminution of service level of required reports and identification services. ADVANTAGES/BENEFITS: - Reduces personnel. - Cuts expenditures for office supplies and storage. - Decreases the need for identification and records equipment. OPTIONS: - Contract with the commercial firms to do all photographic work. - Contract with a private detective agency for all fingerprint and identification work. - Contract with a private secretarial agency, if available, to furnish all records keeping and reports. CONSEQUENCES: The State law regarding the proper submission of reports would be violated. - Costs of contract services would increase total costs of operations substantially. - Clients expecting a high level of records keeping and identification services would be increasingly disenchanted. 164 Ir MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1101nES CITY OF InwA Ci TY OFCISIQN PACKAGE 12/20/78 1.314.0 G°NFRAL FUND POLICE PROTECTION PUBI IC SAFETY PFCrrROS AMO IDENTIFICATION LrVFL I ADMIN. ADMIN. PC SnIIPCF� RIIO ;FT OFPT. An.) PROPOSAL COUNCIL BUDGET Ari. FY80 PFgl11RF.n FY79 PP`7PnGAL P"oSONAL C.FPVTCES I17.,�LP 111,896 111.,R96 COMMOD- 5,76P 3,000 3.000 ( �9 ITI'S SEP VI Cr 7, 2n r! 13.340 7,200 CHARGES CAPTTAI 5,505 2,240- 39265 niITL AY 137 127,601hOl 2,240- 125,361 TOTAL 1076 PERSONAL SERVICES (6000) Employees Authorized BUDGET FY1979 FY1980 FY1980 1 1 $ 17,424 Sergeant 3 4 37,518 Clerk/Typists2 1 4,866 Clerk/Typist (part time) 4 4 40,567 Radio Operators 5,521 Wage Adjustment 6.000 Health & Life Insurance — — 10 10 $111,896 CAPITAL OUTLAY (9000) $ 845 Selectric typewriter with sound hood 820 File cabinets - 4 door, legal (two 4 -compartment) 1,500 Evidence lockers 100 Sound hoods - 2@ $50 $ 3.265 165 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I DECISION PACKAGE DEPARTMENT: POLICE LEVEL 2 OF 2 UNIT: RECORDS AND IDENTIFICATION UNIT DESCRIPTION: - Maintains all records as required. - Prepares required reports and statistical abstracts. - Performs identification and polygraphic services as needed. - Maintains basic laboratory services in support of the Patrol and Investigative units.' ADVANTAGES/BENEFITS: - Makes it appear as if the City of Iowa City knows how to operate a Police Department. - Provides the most economical method of performing the functions required of the Unit. - Provides an additional clerk/typist for typing police reports, thus increasing the on -road productive time of the officers. - Makes timely and accurate required and requested reports available. OPTIONS: - Each officer types and files own reports. - Substitute sworn officers for the present clerk/typists. CONSEQUENCES: Loss of street time for officers. Lack of uniform reports and records. Increasing backlog of untyped reports; difficulty in retrieving information because of poor filing; difficulty in maintaining even the present level of production in view of the increasing workload. 166 01 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES IIOIIIES 1 i CITY nF IOWA CITY DECISION P4CxAGE I 1314.0 GENERAL FOND PUBLIC SAFr7Y DOLICF PROTECTION or - MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NE5 COUNCIL ADJ. L2/20/78 Q4� BUDGET FY1980 $10,459 575 894 $11,928 $ 150 90 $ 240 LcVFL 2 BUDGET FY80 RF.C.nNDS AND IDENTIFICATION PFSnURCFS BUD?�T OF DT, AOM IN. ADMIN. _ REQUIRED FY79 PDOPOS 41. ADJ. PROPOS 4L PFDSONAI. ' ._. SCIVICFS 119928 11,928 - CnMMOD- j -• ITIFS 641 500 500 _ S°^VTCB 1 I CHARGES 1r4P.8 650 650 CAPITAL OUTLAY 143 240 240 -i TOTAL 2.9277 13,318 13,318 PERSONAL SERVICES (6000) Employees Authorized FY1979 FY1980 Senior Clerk/Typist __ - Clerk/Typist 1 Wage Adjustment 1 0 Health & Life Insurance 7 CAPITAL OUTLAY (9000) Table 60" x 30" 9330 Storage Cabinet - 36 x 18" x 42" 9330 Y J it { _ 167 or - MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NE5 COUNCIL ADJ. L2/20/78 Q4� BUDGET FY1980 $10,459 575 894 $11,928 $ 150 90 $ 240 LcVFL 2 BUDGET FY80 t GOALS AND OBJECTIVES FUND: GENERAL PROGRAM: COMMUNITY PROTECTION UNIT DESCRIPTION: DEPARTMENT: POLICE UNIT: PATROL The function of the Patrol Unit is to provide general police services in Iowa City. These tasks include accident investigation; speed and traffic control; preliminary and some follow-up criminal investigations; some crime prevention activities; arrest and prosecution of offenders; testifying in criminal and civil cases; and to provide a number of services of a minor nature, too numerous to mention, to the public. UNIT GOAL: 1. To provide prompt and helpful assistance on all requests for police services, and, 2. To attempt to reduce accidents and instances of criminality and delinquent behavior. UNIT OBJECTIVES: 1. To provide a level of police services not substantially less than the level provided in FY78. 2. To respond to emergency and serious calls as rapidly as personnel and equipment allow. 3. To improve speed control and auto accident prevention measures. 4. To continue to increase the effectiveness of the Patrol unit in follow-up criminal investigations. UNIT MEASUREMENT: 1. Service level comparison, both citizen and officer generated; comparing FY79 with FY80. 2. Compare response times to emergencies, FY79 with FY80. 3. Comparison of speed control summons and citations, FY79 with FY80. 4. Number of investigations completed by Patrol, FY79 with FY80. UNIT ANALYSIS: The objectives listed above will afford a basis for an analysis of police patrol and traffic operations and offer insights into priority setting and resource allocation for the patrol operations of the Police Department. 01 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES I i a I I 1 1 I 1 k z i GOALS AND OBJECTIVES FUND: GENERAL PROGRAM: COMMUNITY PROTECTION UNIT DESCRIPTION: DEPARTMENT: POLICE UNIT: PATROL The function of the Patrol Unit is to provide general police services in Iowa City. These tasks include accident investigation; speed and traffic control; preliminary and some follow-up criminal investigations; some crime prevention activities; arrest and prosecution of offenders; testifying in criminal and civil cases; and to provide a number of services of a minor nature, too numerous to mention, to the public. UNIT GOAL: 1. To provide prompt and helpful assistance on all requests for police services, and, 2. To attempt to reduce accidents and instances of criminality and delinquent behavior. UNIT OBJECTIVES: 1. To provide a level of police services not substantially less than the level provided in FY78. 2. To respond to emergency and serious calls as rapidly as personnel and equipment allow. 3. To improve speed control and auto accident prevention measures. 4. To continue to increase the effectiveness of the Patrol unit in follow-up criminal investigations. UNIT MEASUREMENT: 1. Service level comparison, both citizen and officer generated; comparing FY79 with FY80. 2. Compare response times to emergencies, FY79 with FY80. 3. Comparison of speed control summons and citations, FY79 with FY80. 4. Number of investigations completed by Patrol, FY79 with FY80. UNIT ANALYSIS: The objectives listed above will afford a basis for an analysis of police patrol and traffic operations and offer insights into priority setting and resource allocation for the patrol operations of the Police Department. 01 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES B 1 169 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110IIIES I DEC ISIONPACKAGE DEPARTMENT: POLICE I LEVEL 1 OF 4 PATROL oil UNIT DESCRIPTION: 'I - Responds to emergencies, if requested and personnel and equipment are ! available. i _ Responds to crime in progress calls if able. w Investigates personal injury accidents if the victim is likely to die. j ! - Investigates fatal accidents, if requested. - Arrests offenders if known to the Police. - Personnel remain in police station and respond to requests for service W ! on a priority only basis. j - The additional sergeant is a transfer from the Criminal Investigation I! Unit. f ADVANTAGES/BENEFITS: 11 - Operating costs would be substantially reduced. ! - Motorized equipment would probably have the same useful life as fire truck. Space requirements for the Police Department would be reduced. - Numbers of sworn personnel and support staff could be reduced. - Annual. capital outlay needs would be cut substantially. OPTIONS: - Respond to high priority requests for service only. - Engage in six day per week police activities - close down on Sundays. - Contract with Rent -a -Cop Corporation" for services. j CONSEQUENCES: 13j No on -street preventive patrol. NO traffic control and minimal accident investigation. i - Crime and accident rates would increase substantially. - A great number of citizens and politicians would probably be quite µ unhappy and force an upward adjustment in budget and service delivery levels. B 1 169 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110IIIES CITY nF IOWA CITY PFCISION PACKAGE 12/20/78 1312.0 GF.NEPAL FOND PUBLIC SAFGTY PnLICF PROTECTION DATPCIL RES9URCES 8Mr, FT OFPT. ADMIN. ADMIN. 0e01119)Fr) ev79 PROPnSAL AOJ. PROPOSAL PFR SON AL VICCS i I 597,013 i i ITT CS 34,375 - i i _j CHADGFS I. 33,741 CAP IT AL I I- I; 54,757 T97AL 720.c93 J PERSONAL SERVICES (6000) r J I I CITY nF IOWA CITY PFCISION PACKAGE 12/20/78 1312.0 GF.NEPAL FOND PUBLIC SAFGTY PnLICF PROTECTION DATPCIL RES9URCES 8Mr, FT OFPT. ADMIN. ADMIN. 0e01119)Fr) ev79 PROPnSAL AOJ. PROPOSAL PFR SON AL VICCS 605,438 597,013 C 04 MOD - ITT CS 34,375 36,4'8 Sell VICE CHADGFS 2e,600 33,741 CAP IT AL nOTLAY 52080 54,757 T97AL 720.c93 77_1,94+9 PERSONAL SERVICES (6000) Captains Sergeants Patrol.Officers Temporary, overtime Wage Adjustment Health $ Life Insurance CAPITAL OUTLAY (9000) 7 patrol vehicles Compact vehicle Battery chargers (3) Shotguns (replacement) 597,013 36,438 33, 741 4,450- 50,307 49450- 717,499 EEWloyees Authorized FY1979 FY -I98-0 3 3 4 5 29 29 36 37 170 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101RES LEVEL 1 COUNCIL SUDGFT ADJ. FY80 �© r 0 BUDGET FY1980 $ 57,960 87,120 387,019 15,000 28,770 30.144 $597,013 $ 45,000 3,500 450 1.357 $ 50,307 I 1 1 I I I I DECISION PACKAGE DEPARTMENT: POLICE I UNIT: PATROL LEVEL 2 OF 4 UNIT DESCRIPTION: - Responds to emergencies as required. - Responds to crime -in -progress calls. - Investigates personal injury and fatal accidents. _ Arrests known offenders. Assists in preliminary investigations. ADVANTAGES/BENEFITS: Operating costs remain essentially the same as in the prior fiscal year. Personnel vacancies would remain unfilled for extended periods of time, thus resulting in salary savings. Overtime costs would be kept low. No additional staff or administrative services would be needed. Equipment and maintenance costs would increase only as to the allowable limit set in the budget manual for '80 fiscal year. OPTIONS: - Authorize the Fire Department or Parking Attendants to investigate all non-fatal auto accidents. - Establish a standard of fees for all non -law enforcement police services. - Patrol only if a proven need exists in a neighborhood. - Establish and hew to an unvarying schedule of priority responses. CONSEQUENCES: - No continuing, regularized patrol. - Higher crime and delinquency rate. - Greater citizen unrest and distrust of governmental institutions to adequately respond to community problems. Delayed response to emergencies and crime -in -progress calls. No traffic or parking enforcement. 01 171 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110INES CITY nF IOWA CITY DFCISION PACKAGE 12/20/78 1312.0 GFNERAL FUND PUBLIC SAFFTY PnIICF PROTECTION P ATRnL LEVEL 2 PFSOURCES BUOr FT DEPT. ADMIN. ADMIN. COUNCIL BUDGET REOUIRFO FY79 PDOPOSAL 40J. PROPnSAL ADJ. FY80 PgDcDNAL SFDVICES 36,132 36,750 36,750 ITTrS 2.787 99151 0,151 A 0 SHDVICF �K f,HAP(',FG 5r492 59 950 5,950 ✓� y_ CAPITAL nUTLAY 442 4,600 4,600 TnTAL 459153 56,451 56,451 PERSONAL SERVICES (6000) Em to ees Authorized 19 9 FY1980 Patrol Officers 3 3 Wage Adjustment Health & Life Insurance 3 3 CAPITAL OUTLAY (9000) 4 sirens and speakers 1 command radio 4 red light bars 172 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES BUDGET FY1980 $32,292 1,776 2,682 $36,750 $ 1,600 1,800 1,200 $ 4,600 1' —i I' I ( J d� CITY nF IOWA CITY DFCISION PACKAGE 12/20/78 1312.0 GFNERAL FUND PUBLIC SAFFTY PnIICF PROTECTION P ATRnL LEVEL 2 PFSOURCES BUOr FT DEPT. ADMIN. ADMIN. COUNCIL BUDGET REOUIRFO FY79 PDOPOSAL 40J. PROPnSAL ADJ. FY80 PgDcDNAL SFDVICES 36,132 36,750 36,750 ITTrS 2.787 99151 0,151 A 0 SHDVICF �K f,HAP(',FG 5r492 59 950 5,950 ✓� y_ CAPITAL nUTLAY 442 4,600 4,600 TnTAL 459153 56,451 56,451 PERSONAL SERVICES (6000) Em to ees Authorized 19 9 FY1980 Patrol Officers 3 3 Wage Adjustment Health & Life Insurance 3 3 CAPITAL OUTLAY (9000) 4 sirens and speakers 1 command radio 4 red light bars 172 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES BUDGET FY1980 $32,292 1,776 2,682 $36,750 $ 1,600 1,800 1,200 $ 4,600 DECISION PACKAGE DEPARTMENT: POLICE LEVEL 3 OF 4 UNIT: PATROL UNIT DESCRIPTION: - Investigates all public motor vehicle accidents. - Actively engages in aggressive patrol and crime prevention activities. - Performs preliminary and some follow-up criminal investigations. - Assists in prosecution of cases. - Performs traffic duties, speed control, and assists in parking enforcement. ADVANTAGES/BENEFITS: - A full line of police services would be offered in Iowa City. - Greater traffic and parking control would be possible. - Investigations would be fully and properly performed. - A greater number and variety of crime/delinquency. prevention techniques and projects could be undertaken. - Minimum level (2 officers for U hours) walking patrol in the developing downtown area could be instituted and maintained. OPTIONS: - Authorize another agency or department to perform all traffic and accident control and investigation. - Contract with a private agency for downtown security. - Select areas of concentration for patrol and crime prevention activities and ignore the rest of the population. CONSEQUENCES: - A relatively low sub -basic level of police service will result. Developing downtown area will be largely ignored. 113 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES M CITY nF InWA CITY nFCTSTON PACKAGE 1312.0 C,FNIFPAL FUND SAFr.TY POLICE PPOTECTION 12/20/78 PURI IC PATP.nL LryFL 3 PESruQC:E5 RIID.FT OFPT. ADMIN. ADMIN. COUNCIL RUDGrT P90UIPF.1) FY79 PPnonS41. ADJ. PPOPOSAL ACJ. FYRO PFPSONAI. S=pvrcpS 73.502 49,002- 24,500 1T1F5 5,000 3.000- 2,000 CHAnG" VII E C 3,000 2.000- 1,000 GE i CAPITAL n11TL4Y 16,125 5,860- 10,265 TITAL 97,627 59.862- 37,765 PERSONAL 'SERVICES (6000) Em to ees Authorized FM79 FY1 880 Patrol Officers 0 2 Wage_ Adjustment Health & Life Insurance — — 0 2 CAPITAL OUTLAY (9000) Lockers (2) Revolvers (2) Portable radios & holders �I Badges (2) �J Patrol vehicle r, J 174 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DECISIONPACKAGE w DEPARTMENT: POLICE LEVEL 4 OF 4 UNIT: PATROL UNIT DESCRIPTION: - Provides for continuous police patrol and enforcement activities in downtown Iowa City. a ADVANTAGES/BENEFITS: - Initiates and sustains a high level of personal and public safety so that the developing downtown can be used and safely enjoyed by all of the community. OPTIONS: - Contract for police services. - Ignore the problem. - Pretend that the users of the area will police themselves. - Create a special service district and then see if anyone will buy or rent uptown property. CONSEQUENCES: w Creation of an instant slum. Creation of a place where the only users are those that frequent drinking establishments, etc. Probably widespread vandalism and destruction of private and public µ property. I- 175 r - MICROFILMED BY JORM MICROLAB CEDAR RAPIDS - DES MOINES i i CITY nr In WA CITY nFCISION PACKAGF j 1312.0 GENERAL FUNn PUBLIC $AFC7y PnTanl POI.ICE PROTECTION � COUNCIL ADJ. BUDGET FY1980 $64,584 3,552 5,366 $73,502 $ 1,800 1,650 2,160 2,813 $ 8,423 12/20/78 LEVEL 4 RUDGFT FYRO R.FSn(IPCFS RIInnFT r)FPT. P-_%) IRPD ry7n PROPn5A ADMIN. MIN onSA. L ADJ. PP.noOSA. 1 nr•RSONAI. iSF+VIC°S 73,502 73002 j C94mon— ITTFS 61700 I �6.000 SEPVTCF I ; CHADrFS 3,600 3.600 CAPITAL nUTLAY 8.473 8,423 it rnTAI. 91r525 91t525 PERSONAL SERVICES (6000) Employees Authorized FY1979 FY1980 Patrol Officers 1 Wage Adjustment 6 J Health & Life Insurance Q 6 CAPITAL OUTLAY (9000) Lockers (6) Revolvers & leather (6) Badges & personal equipment (18) Portable radios & holders (3) J j j f J I I F I h 176 01 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES COUNCIL ADJ. BUDGET FY1980 $64,584 3,552 5,366 $73,502 $ 1,800 1,650 2,160 2,813 $ 8,423 12/20/78 LEVEL 4 RUDGFT FYRO 1 GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: POLICE PROGRAM: COMMUNITY PROTECTION UNIT: CRIMINAL INVESTIGATION UNIT DESCRIPTION: The Criminal Investigation initiates and performs follow-up investigations in all felonies and most serious misdemeanors and offenses, whether or not the alleged offenders are juveniles or adults, and assure the enforcement of all laws relating to these offenses as well as assisting in the arrest and prosecution of offenders. UNIT GOAL: 1. To provide a high level of quality investigative services that lead to the arrest and successful prosecution of offenders. 2. To initiate and promote close personal and professional contacts with various service and helping agencies to assure that the critical needs of crime victims are met. UNIT OBJECTIVES: 1. To continue to provide investigative and referral services not below those provided in FY79. 2. To provide rapid and thorough investigative follow-up on all cases. 3. To improve.. investigative support, including crime prevention measures, to the Patrol unit to the extent resources allow. UNIT MEASUREMENT: 1... Service level comparison, citizen and officer generated, FY79 with FY80. 2. Compare the number of referrals to other agencies, FY79 with FY80. 3. Compare number of reported crimes, FY79 with FY80, before and after crime prevention program is initiated. UNIT, ANALYSIS: To switch to a more aggressive crime prevention role should, in the long run, decrease investigative needs by reducing the possibilities of property crimes being committed as well as inducing property owners to assume more responsibility for their property. 177 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES -�W DECISION PACKAGE DEPARTMENT: POLICE LEVEL 1 OF 2 UNIT: CRIMINAL INVESTIGATION UNIT DESCRIPTION: Provides for limited investigation of felonies only. Provides for one trained investigator to be av ilable for a sixteen hour (2, eight hour shifts) Monday follow-up on all incidents - Provides for limited rinvestigative or homicide involving personal injury ADVANTAGES/BENEFITS: laces an - Provides sharply curtailed investigative services and p increased investigative burden upon other divisions. - Over a period of time budget leveling or perhaps reduction could be realized. stigative tools might be reduced over a period of a - The need for inve time. OPTIONS:!,! - If. they would accept the responsibility and if their agencies had the State Bureau of Investigation or the increased resources, pr, investigations. She Office could handle p personnel and _ investigations, The Patrol Unit could be increased substantially in other resources and ordered to handle all CONSEQUENCES: ative processes would be reduced. Local control of. investig equate investigations and follow-up - Incomplete investigations or inadeq would result. - Detectives woe available to assist Patrol cases would result n investigations. r arge w.a 11 A! 1 178 M MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOINES J PEPSONAI SEPVICES CITY OF IOWA CITY nFCISTOK PACKAGE 12/20/78 1313.n GFNERAL FUND ITIES 4,790 4,914 PUBLIC SAFFTY POLICE PROTECTION CHAPGFS rRIMINAI. TNVESTIGATTnN 9,700 CAPITAL — OUrLAY LEVEL 1 RESOURCE; RUDGET DEPT. ADMIN. ADMIN. COUNCIL RUDGET REOUTRFr) FY79 PPnPnSAL ADJ. PROPOSAL AnJ. FY80 J PEPSONAI SEPVICES 86,597 72,674 C04MOn- ITIES 4,790 4,914 CFIVTCE CHAPGFS 10,109 9,700 CAPITAL OUrLAY 37,355 8,500 TOTAL 1389851 95,808 PERSONAL SERVICES (6000) Sergeant Officer Investigators Overtime Wage Adjustment Health & Life Insurance 7?.674 4,934 9r 700 8,500 95,808 Emlo ee�s Authorized fY1979 FY1980 2 1 3 3 5 4 CAPITAL OUTLAY (9000) Replace one auto 9310 (Car #40) Evidence locker 9330 Burglary & evidence preservation kit 9320 179 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101HES Q4o BUDGET FY1980 $17,424 46,875 1,200 3,536 3,639 $72,674 $ 7,000 1,000 500 $ 8,500 DECISION PACKAGE DEPARTMENT: POLICE LEVEL 2 OF 2 UNIT: CRIMINAL INVESTIGATION UNIT DESCRIPTION: - Provides for the investigation of all felonies, as required. - Provides for four investigators in the unit. - Provides very limited follow-up investigations. ADVANTAGES/BENEFITS: - Assures an on -duty investigator, sixteen hours per day, and eighty hours per week. - Less expensive than providing a full -range of needed investigative agencies. - Provides for some investigation of serious cases, at a very low level. OPTIONS: ' - Seek investigative assistance from other criminal investigative agencies. - Set priorities for types of investigations to be conducted and do not deviate from these priorities regardless of administrative, public, or political pressures. CONSEQUENCES: - An already overburdened investigative process will probably collapse. - Ability to properly enforce the law through a competent investigative process will be impaired. - The maintenance of good relations with affected populations will become impossible. 180 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES CITY nF IOWA CITY DECISION PACKAGE 12/20/78 1313.0 GFNFRAL FUNn PIIRLir SAFFTV POLICE PROTECTION 181 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401NE5 Lf:VFI. 2 COUNCIL RUDGFT Ani. FY80 BUDGET FY1980 $15,625 859 908 $17,392 i CRIMINAL INVFSTIGATIrIN PFSOUP CCBUDr,FT OEPT. ADMIN. ADMIN. -' RFDUIRED FY79 FIR -3P05AL aDi. PROPnSAL P"PSONAL SEP VICES 16,655 17,392 17,392 CnMMOO ITI°S 958 986 986 SFR Vir..E CHARGES 2,033 1.590 1r 500 C'DITAL OUTLAY i J TOTAL 19,646 19,878 19,878 -1 PERSONAL SERVICES (6000) Emolovees Authorized ^I FY1979 FY1980 J Officer Investigator 1 1 Wage Adjustments Health & Life Insurance _ — 1 1 CAPITAL OUTLAY (9000) JNone 'l !J 181 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401NE5 Lf:VFI. 2 COUNCIL RUDGFT Ani. FY80 BUDGET FY1980 $15,625 859 908 $17,392 i G O A L S A N D 0 8 J E C T I V E S FUND: GENERAL DEPARTMENT: POLICE PROGRAM: COMMUNITY SAFETY UNIT: CROSSING GUARDS UNIT DESCRIPTION: The title of the unit is self-explanatory. Crossing Guards are assigned to dangerous street intersections or railroad crossing in an attempt to assure the safe and expeditious crossing of children before and after school. If school is not in session, the kids seem to make it safely on their own. UNIT GOAL: To get the kids safely from one side of a street or rail crossing to the other, or at times, from the other side of a street or rail crossing to the near side. UNIT OBJECTIVES: To reduce the number of fatal and personal injury accidents t children at dangerous street or rail crossings. UNIT MEASUREMENT: Number of accidents or fatalities among school children c controlled vs. non -controlled crossings, FY79 with FY80. 182 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES I40111ES DECISION PACKAGE DEPARTMENT: POLICE LEVEL 1 OF 1 UNIT: CROSSING GUARDS UNIT DESCRIPTION: Crossing Guards perform the same function regardless of the level of funding in anyone's decision package - help school children across intersections and railroad crossings assumed to be unsafe, oddly enough only during the school year. Supervision is assured by employing a roving guard/supervisor to insure the filling of posts and proper performance of guards. ADVANTAGES/BENEFITS: - Keeps mothers and other family members feeling better because they don't have to go out in the weather. - Removes a lot of heat from political leaders and administrators in the government. - Assures some orderly process to get large numbers of school children from one side of the street to the other. OPTIONS: - Abandon the function. - Persuade the school district to perform the function. - Hire more parking meter attendants and assign the duty to them with payment for the service from parking revenues. 183 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES r ITY OF InWA CITY OFf ISION PACKAGE 12/20/78 1315.0 CFNERAL FUND PUBLIC SAFETY POI.ICE PROTECTION CROSSING i i I i I � RFSrIURCEc BUDGET OFPT. AnMIN. ADMTN. R=OIIIPFD FY79 PROPOSAL i PERSONAL ._, I _J SE,�VTCF5 36,800 36,580 36,580 C'3MMOD— ITIES .J 1.300 S-oVTCF J CAPITAL r)UTLAY r T'1 T A a� n i; f r ITY OF InWA CITY OFf ISION PACKAGE 12/20/78 1315.0 CFNERAL FUND PUBLIC SAFETY POI.ICE PROTECTION LEVEL I COUNCIL BUDGET ADJ. FYBO O� i� I. 36,900 37,980 37,880 PERSONAL SERVICES (6000) Emaloyees Authorized BUDGET FY1979 FY1980 FY1980 Crossing Guards (temporary) 14 17 $36,180 Wage Adjustment 400 Health & Life Insurance __ CAPITAL OUTLAY (9000) None 14 17 $36,580 184 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110114ES CROSSING GUARDS RFSrIURCEc BUDGET OFPT. AnMIN. ADMTN. R=OIIIPFD FY79 PROPOSAL ADJ. PROPOSAL PERSONAL SE,�VTCF5 36,800 36,580 36,580 C'3MMOD— ITIES 1,300 1.300 S-oVTCF CHARGES CAPITAL r)UTLAY T'1 T A LEVEL I COUNCIL BUDGET ADJ. FYBO O� i� I. 36,900 37,980 37,880 PERSONAL SERVICES (6000) Emaloyees Authorized BUDGET FY1979 FY1980 FY1980 Crossing Guards (temporary) 14 17 $36,180 Wage Adjustment 400 Health & Life Insurance __ CAPITAL OUTLAY (9000) None 14 17 $36,580 184 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110114ES FUNCTION SUMMARY GENERAL COMMUNITY PROTECTION FIRE CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines ,& Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers )) TOTAL RECEIPTS 3 EXPENDITURES Persona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE I 185 $ (38,091) $ (7,148) $ 35,435 $ 651,385 $ 741,798 $ 651,671 195,487 225,000 235,000 3,026 1,000 -- 75,249 -- 1,400 $ 925,147 $ 967,798 $ 888,071 $ 758,418 $ 809,813 $ 848,490 29,696 38,175 25,302 24,456 34,280 36,604 81,634 42,947 13,110 $ 894,204 $ 925,215 $ 923,506 $___L7, 148) $ 35,435 $ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIIIES I GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: FIRE PROGRAM: PUBLIC SAFETY UNIT: ADMINISTRATION UNIT DESCRIPTION: The function of Fire Administration is to provide direction, leadership and secretarial support for the Fire Department. UNIT GOAL: To provide a level of management that motivates line divisions to perform at maximum levels. UNIT OBJECTIVES: 1. To provide educational opportunities for division heads for the purpose of upgrading technical skills. 2. To implement a program of meetings for division employees on a quarterly basis for information exchange by January 1, FY80. 3. To provide divisions with modern up-to-date methods and equipment. UNIT MEASUREMENT: 1. Observe ability of division head to respond to changing fire service demands and conditions. 2. Analyze through results of testing procedures. 3. Evidence of a high level of knowledge and performance. UNIT ANALYSIS: Historically, management has always based decisions in a large part on local past experiences and limited technical information. Today modern methods of gathering and analyzing information has produced reservoirs of accurate and reliable information enabling management to provide goad service at lower costs. Ir km MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES DECISION PACKAGE DEPARTMENT: FIRE UNIT: ADMINISTRATION LEVEL 1 OF 2 UNIT DESCRIPTION: Responsible for management of the Fire Department providing administrative leadership to decision units. Clerk/Typist provides clerical support for the Fire Department. ADVANTAGES/BENEFITS: - Provides for direction within the department through priority setting and coordination of programs and assignments. Provides direction for department - responsibilities through contact with division heads and the monitoring of reports. - . Provides funding for health care services. - Provides necessary funding for anticipated level of expenditures for Public Utility Services, natural gas, electricity, telephone and line charges. OPTIONS: Decision units could report directly to the City Manager. Admini- strative responsibilities could be assigned to supervisors on a rotating basis., Clerk/Typist support could come from Word Processing Center. CONSEQUENCES: - There would be an overall decrease in the level of fire protection and related activities. Citizen dissatisfaction with uncoordinated and inadequate protection. - An increase in fire insurance rates due to larger dollar loss due to fire. 187 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CITY OF IOWA CITY nFCs m PACKAGE 12/20/76 I 1321.0 GENFRAI. FUND PII8I.TC SAFFTY F I c r opnTFCT►[IN i GF.NFRAI. SUPF.RVISInN LcVFL 1 pFSnUPCFS RUDG[T DEPT, ADMIN. ADM IN. COUNCIL BUDGET p.00TRFD FV79 PROPOS Al. AOJ. PROPOSAL ADJ. FYAO I PP'PSONAL S=DVTCF,S 37,769 40,311 409711 CF1 TiTFI FS I � 4.761 49407 4,407 r 907 Sao VICE �O CHARGFS 20,350 219239 21,239 A CAPITAL 1 n11T1 aV 19880 410 410 TDTAL 639760 669367 669367 PERSONAL SERVICES (6000) Employees Authorized BUDGET FY -19725 01980 FY1980 Fire Chief 1 1 $25,500 Senior Clerk/Typist 1 1 10,974 i Wage Adjustment 2,006 Health & Life Insurance _ _ 1,831 2 2 $40,311 CAPITAL OUTLAY (9000) J; Office chair (1) $ 125 Calculator (1) 285 i $ 410 J i I i it 188 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DECISION PACKAGE DEPARTMENT: FIRE UNIT: ADMINISTRATION LEVEL 2 OF 2 UNIT DESCRIPTION: - Provides for replacement of unrepairable furniture items at all three stations. - Provides for replacement of badly worn carpet at Southeast Station. - Provides for carpet in living room area at Westside Station. ADVANTAGES/BENEFITS: - Would greatly improve appearance of outlying stations. OPTIONS: - Don't replace carpet at Southeast nor install new carpet at Westside.. CONSEQUENCES: Appearance of station will continue to suffer. 189 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CITY OF IOWA CITY DECISION PACKAGE 12/20/78 1321.0 GENERAL FUND FIREPROTECTiFN n C CAF�TY i PII L1 .. GENFPAI_ SUPFPVISInN Rg:SMIRC FS I)UnGFT DEPT. ADMIN. ADMIN. PF00IPFF! PY79 PPOPnSAL Ani. pRnPOSAL PERSONAL. S°RVICES CnMMOD- ITTF.S SFPV(CF CHADGFr, CAP IT Al. OUTIAY 2,800 I TOTAL 2,800 -� PERSONAL SERVICES (6000) 900- 1,900 900- 1,900 Employees Authorized PIPS FY1980 None 1 CAPITAL OUTLAY (9000) Replacement of furniture at 3 stations Replacement of carpet (Southeast Station) J J . i it 190 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES LEVEL 2 C00NCiL BUDGET ADJ. FYBO BUDGET FY1980 $1,000 900 $1,900 GOALS AND OBJECT IVES FUND: GENERAL DEPARTMENT: FIRE PROGRAM: PUBLIC SAFETY UNIT: SUPPRESSION UNIT DESCRIPTION: The primary function of the fire suppression unit is to provide prompt protection to the lives and property of citizens from fire. Related duties include inspections and public relation assignments. UNIT GOAL: To provide citizens with prompt effective response on all requests for fire protection and related services. UNIT OBJECTIVES: 1. To'maintain all equipment at peak operating condition. 2. Improve officers abilities to make immediate and accurate evaluations of fire emergency conditions. 3. Fully utilize personnel through training and attendance of technical schools. UNIT MEASUREMENT: 1. Daily maintenance type inspection of equipment and accurate record keeping of repairs made before breakdown. 2. Evaluations of officers abilities from fire reports and visual observations at working fires. 3. Reference to .number of training sessions and results of testing procedures. UNIT -ANALYSIS: Attainment of the above objectives should provide citizens with prompt, efficient, effective fire protection to lives and property. 191 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401NES DECISION PACKAGE DEPARTMENT: FIRE LEVEL 1 OF 3 UNIT: SUPPRESSION UNIT DESCRIPTION: - Responsible for providing fire protection to the lives and property of the citizens in Iowa City. - Responsible for making fire inspections and other duties as assigned. ADVANTAGES/BENEFITS: - Provides for immediate response by skeletal size force to citizens request for protection to life and property from fire or related emergencies. - Provides for quick extinguishment of small fires while they are still controllable, thus avoiding the occurrance of frequent larger fires - or conflagrations. - Provides for once a year fire inspections instead of the present two a year. OPTIONS: - Contract with volunteer department in the County. - Train other city employees in fire suppression. CONSEQUENCES: Funding Fire Suppression at this level would have the effect of cutting one engine company and result in the closing of one outlying fire station, or as an.alterative, _reducing the level of response from Central from two pieces of equipment to one. Central Station, however, responds to over 80% of all fire calls because of concentrated population and Central Business District. r 192 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140114ES a id I CITY OF IOWA CITY nFCTSION PACKAGE 12/70/78 1327..0 G°NERAL FU"In PURL IC SA FF TY FIRE. PROTECTION FIFE F1*1TTNG RFSnURC°S BUD GFT OF PT. ADMIN. ADMIN. REQUIRED FY79 PROPPSAL ADJ. PROPOSAL i PERSONAL FY1980 j i SE7VICES 669,7.02 700,246 3 CnMMOD- 50,080 6 ITIFF 27,820 15,320 31 SFRVICE 427,479 i CHARGFS 9,900 1017.00 C1nITAI. nUrLAY 5, 175 2,Oon TOTAL 712,697 727,766 PERSONAL SERVICES (6000) _1 Battalion Chief Captain 7 Lieutenant Firefighter Overtime -� Wage Adjustment j Health & Life Insurance J CAPITAL OUTLAY (9000) Air horns (2) - Hand held portable radio I i j I 193 I.FVFL L COUNCIL BUDGFT AD.1. FY80 700,246 15,320 �O 10,200 29000 727x766 EmDlovees Authorized BUDGET FY1979 FY1980 FY1980 3 3 $ 56,700 3 3 50,080 6 6 91;858 31 31 427,479 2,000 34,456 37.311 43 43 $700,246 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES $ 600 1,400 $ 2,000 DECISION PACKAGE DEPARTMENT: FIRE LEVEL 2 OF 3 UNIT: SUPPRESSION UNIT DESCRIPTION: - Responsible for providing protection from fire to the lives and property of the citizens of Iowa City. - Responsible for fire twice a year inspections of the outlying businesses and quarterly inspection of Central Business District. ADVANTAGES/BENEFITS: - Provide necessary personnel for the department's existing third fire station or necessary personnel at Central Station. - Provide for desired level of fire protection and inspection programs. - Provides for current level of fire protection and 1,997 in-service fire inspections. OPTIONS: Provide a lower level of fire protection. Fill in the vacancies with volunteers. CONSEQUENCES: The;loss to lives and property would probably increase greatly due to long response times and fewer fire inspections. 194 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 7 w UI i CITY nF IOWA CITY nFCISION PACxAGF 1327.0 f•ENERAL FUND PUBLIC SAFrTy FIPF FICHTfki G FIRE PRpTFC7I0N MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES COUNCIL ADJ. BUDGET FY1980 $60,112 3,307 2,802 $66,221 $ 200 1,600 200 $ 2,000 1212017H LFVEL 2 BUDGFT FY80 I PFSOURrES BI1Dr,°T DEPT. ADMIN. ADMIN. I P 9001 FD FY70 PRnPOSAL ADJ. PROPOSAL PERSONAL i SE7VICFS 64.651 66,271 66.22.1 CCINMOD- .� ITIES 3.000 3,200 3,200 SCnVICE CH A R 6 E S 11500 3,000 3 # 000 CA n1 TAL ntl TL Ay 29000 2. 000 TDTAL 69,151 749421 74.47.1 �' PERSONAL SERVICES (6000) EEMjDj22j2f Authorized MJ' FY19 9 •Y19 0 Firefighter "'� Wage Adjustment 5 5 .J- Health Y Life Insurance F 5 5 CAPITAL OUTLAY (9000) pat E! Rescue harness Remote radio control (2) @$800 Coaxial cable (200 feet @$1 per ft.) !i d Ii 1: 4 33i i I f Y 1 1 I I v 195 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES COUNCIL ADJ. BUDGET FY1980 $60,112 3,307 2,802 $66,221 $ 200 1,600 200 $ 2,000 1212017H LFVEL 2 BUDGFT FY80 I DECISION PACKAGE DEPARTMENT: FIRE UNIT: SUPPRESSION LEVEL 3 OF 3 UNIT DESCRIPTION: 1. Provides fire protection to lives and property of citizens of Iowa City. 2. Provides for needed equipment for efficient operation. ADVANTAGES/BENEFITS: Acquisition of additional equipment and tools would greatly increase effectiveness and efficiency of Fire Department operations. OPTIONS: Attempt to make do with equipment and tools the department now has. Continue to improvise. CONSEQUENCES: The department will continue to fall behind in new and modern methods of operations. 196 r _ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401MES I CITY nF IOWA CITY DECISION PACKAGE 1322.0 GENFRAL FUND j PUBLIC SAFFTY FIRE PRnTFCTiON i FIRE FIGHTING MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MODIES CCUNCIL ADJ. 12/20/78 LFVEI. ? RLI OG FT FYRO BUDGET FY1980 $2,800 600 600 100 250 2,100 56,450 RFS)UP.CES BUDr:FT n°PT, ADMIN. ADMIN. RG OUIRFn FY79 PonPncAL And. PRnPO4;4L PEQSONAL SFDVICFS j COMMOD— ITIFS 694 FCRVICE I CHAOGFS 330 CAPITAL OI1fLAY 32,013 7,77.5 (1,275) 6,450 I ^ T"ITAL 339037 7,725 (1,275) 6,450 PERSONAL SERVICES (6000) Em" o ees Authorized FY19 9 F71980 None CAPITAL OUTLAY (9000) Portable radios Outside radio engine M62 Porta power High rise utility pack Sky Geni with harness J Maverick portable hydrant j 1 I J I _1 197 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MODIES CCUNCIL ADJ. 12/20/78 LFVEI. ? RLI OG FT FYRO BUDGET FY1980 $2,800 600 600 100 250 2,100 56,450 GOALS AND OBJECTIVES FUND: GENERAL PROGRAM: PUBLIC SAFETY UNIT DESCRIPTION: DEPARTMENT: FIRE UNIT: TRAINING The training decision unit provides for a continuous process of education both classroom and actual. It keeps up with and processes the new methods and techniques in the Fire Service and presents it to the men in a coordinated program. It sets standards in techniques to insure all fire fighters can react and understand what is going on as a team. It also is constantly testing and evaluating the men and officers of the department to insure the maximum efficiency needed to perform the duties of being a fire fighter. UNIT GOAL: 1. To continue to be innovative and proficient in all areas of fire service training. 2. To continue giving the citizens of Iowa City one of the best trained fire services in the State of Iowa. 3. To maintain our proficiency and continue to learn and implement new methods in the fire service. UNIT OBJECTIVES: 1. To reduce non productive time (on going). 2. Continuation of all programs beneficial to the citizens of Iowa City (on going). 3. To continue to have a well trained, well orientated department in ali areas: fire prevention, suppression, public relations, etc. '(on going).. UNIT MEASUREMENT: 1. Improved record keeping. 2. Training is'beneficial by repaying Iowa Citians with the continuation of a low insurance rating. 3. More schools and training sessions on the new innovations and techniques of suppression. UNIT ANALYSIS: Any cutback of this program will result in the deterioration of the department as a whole both in skills and also can effect a lowering of morale when they are at peak or not. Repercussions could also extend to larger loss fires resulting in and downgrading of insurance ratings costing Iowa Citizens. Not to mention the possibility of danger of loss of life associated with not having a department well trained and informed. Any increase in this program would repay two -fold in continued lower insurance ratings and a knowledge that in the Fire Service area the citizens are getting the most from their tax dollar. r om MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401tiES DECISION PACKAGE DEPARTMENT: FIRE LEVEL 1 OF 2 UNIT: TRAINING UNIT DESCRIPTION: Responsible for coordination, supervision of all phases of training in the Fire Department. ADVANTAGES/BENEFITS: - Provides for full time Training Officer. - Provides funding necessary for nearly all essential training programs and activities. OPTIONS: Training responsibility could be assigned to Chief or other qualified personnel. CONSEQUENCES: - Training program will be less effective because of the workload placed upon other personnel. - Will lead to less skilled personnel. 199 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES � I 7 CITY OF IOWA CITY OFCISION PACKAGE i 1324.0 r,ENFRAI_ FUND PUBLIC SAPcTY TRATNINrFIRE vvOTECTION , Q�SQURCFS 8U Dr FT OF PT, ADMIN. ADMIN. RFOIITRED FY79 PROPOSAL AnJ. PPOPOSAL I P°v.SONAl. Em to ees Authorized BUDGET S"OVICES 18,701 7.O,P56 1 1 COMMOn— 1,039 ITTGS 700 7?n 1 1 SavVICF CHARGES 900 97.5 _ CAPITAL nUTLAY TOTAL. 20.30L 229501 PERSONAL SERVICES (6000) - Training Officer Wage Adjustment Health & Life Insurance ` CAPITAL OUTLAY (90002 None J' pyY� _I f} I7 r'i uI { 1 209856 720 97.5 COUNCIL ADJ. 12/20/78 LEVEL 1 RUPGFT FY80 �O 22, 591 Em to ees Authorized BUDGET FY1979 FY198 FY1980 I 1 1 $18.900 i 1,039 _ _ 917 1 1 $20,856 4 f 200 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DECISION PACKAGE DEPARTMENT: FIRE LEVEL 2 OF 2 UNIT: TRAINING UNIT DESCRIPTION: Responsible for coordination and supervision of all Fire Department Training. - Provides additional training material. - Provides for miscellaneous low cost training items. ADVANTAGES/BENEFITS: - Provides for a complete comprehensive training program. - Provides for needed accessories to properly conduct various training programs. OPTIONS: - Provide a less effective program because of lack of needed materials and accessories. - Rely on assistance from the other departmental units. CONSEQUENCES: - Continue to improve or seek assistance from other units. - Training program would stagnate. 201 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES I401NES N W i J Em toees Authorized BUDGET FY19 9 FY1980 FY1980 None CAPITAL OUTLAY (9000) -j Film for CPR program $375 Tape Recorder and tapes 75 -' 1 Fire related slide tape 300 Program $750 I , J 1 202 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES CITY OF InWA CITY nFCISION PACKAGE 12/20/78 L324.0 GFNFRAL FUND FIRE PRf1TF.CTION PUBLIC SAFFTY TRAINING LFVFL 2 RFSOURCF.S nun,ET DFPT. ADMIN. ADMIN. COUNCIL BUOGFT RFOUIRFD FY79 PROPnSAL ADJ. PROPOSAL ADJ. PY80 ^r R.SONA1 SE'VIrES — C,1MM00- 103 ITIr.S 100 103 SERVICE 103 CHARGF4 Ion 103 CIPITAL OUTLAY 1.100 750 750 TOTAL 1,7.00 956 956 PERSONAL SERVICES (6000) J Em toees Authorized BUDGET FY19 9 FY1980 FY1980 None CAPITAL OUTLAY (9000) -j Film for CPR program $375 Tape Recorder and tapes 75 -' 1 Fire related slide tape 300 Program $750 I , J 1 202 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES J'. GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: FIRE PROGRAM: PUBLIC SAFETY UNIT: FIRE PREVENTION UNIT DESCRIPTION: The function of the Fire Prevention Bureau is to organize, supervise, and plan an effective fire prevention program in Iowa City. The bureau is responsible for the enforcement of local and State codes. Investigation of fire causes, the conduction of fire inspection, public relations and public information and numerous other items. UNIT GOAL: To provide an effective and responsible prevention bureau,*such as the keeping of fire records and any other activity which may have as its ultimate purpose the prevention of fire and the reduction of life and property losses from fire. UNIT OBJECTIVES: 1. To inspect and require all drinking establishments to meet the new provisions of the Iowa Administrative Code. 2. To provide a more intensive fire prevention program for the dormi- tories (November 1979). 3. To maintain and provide the public with fire prevention material. UNIT MEASUREMENT: 1. To maintain and record the number of violations cited at drinking establishments. 2. To observe the future fire safety activities of dormitory residents. 3. To dispense to the public 3,000 fire prevention pamphlets. UNIT ANALYSIS: All the above objectives are extremely important to a well balanced fire prevention program. As in the past, the bureau must rely on the fire suppression forces to complete fire inspections on an in-service program. r 203 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES D E C I S I O N P A C K A G E DEPARTMENT: FIRE UNIT: PREVENTION LEVEL 1 OF 2 UNIT DESCRIPTION: Provides for full time fire prevention activities such as inspections, investigations, and enforcement of City and State Codes. ADVANTAGES/BENEFITS: - Provides for full time Fire Prevention Officer to supervise inspections, investigations and enforce City and State Codes. - Provides most of the funding necessary for Fire Marshal to carry out effective Fire Prevention Programs and related activities. OPTIONS: - Duties of the Bureau would be assigned to the Chief or other qualified personnel. CONSEQUENCES: Fire Prevention efforts would suffer if additional duties of the Bureau were assigned to the Chief. If assigned to qualified shift officer the program would decline in effectiveness due to lack of coordination. 204 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -[)ES I4011jE5 .a 0 001 CTTY OF InMA CTTY nrCTSTON PACKAGE. 12/20/78 1323.0 GENFDAL. FI)Nr P081Tr .SAFETY FTRF PROTFCT[VN FIRF PPFVFNTTnN I.EVFL I Pr.Sn11PCFC, BIIDGFT OFPT. ADMIN. ADMIN. COLINCIL R1IDGFT P=0IIIPEn FY79 PpnPr)SAL Ani. PPOPOSAL ADJ. FY60 _.. VrQSnNAL 1111VIrES 19,190 20,856 20,856 , 7 CIMM00- ITIES 1,600 1,655 1,655 SFPVTCF �O CHAPGFF 1,200 1,240 1,240 C n1ITLAV ITLAv_ 350 350 T9TAL 229790 2.49101 24,101 PERSONAL SERVICES (6000) - Em to ees Authorized F 19 9FY1980 BUDGET FY1980 Fire Marshall 1 1 $18,900 Wage Adjustment 11039 Health,& Insurance 917 1 1 $20,856 -' CAPITAL OUTLAY (9000) Electronic siren for vehicle #360 $ 350 J a� I . _ 205 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS-DES MOIRES DECISION PACKAGE DEPARTMENT: FIRE UNIT: PREVENTION LEVEL 2 OF 2 UNIT DESCRIPTION: - Provides for full time fire prevention activities such as inspections, investigations, and enforcement of City and State Codes. - Provides for additional equipment and fire prevention material for Fire Prevention Bureau. - Provides for N.F.P.A. sponsored slides, tapes, made available for our department. - Provide for new addition of N.F.P.A. codes. ADVANTAGES/BENEFITS: - Provides for additional Fire Prevention activities, programs and educational material. OPTIONS: Curtail Fire Prevention activities, programs and distribution of educational material. CONSEQUENCES: With a less effective Fire Prevention program, loss of life and property due to fire would probably increase dramatically. I 206 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES ■E MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIES CITY nF InWA CITY OFCTSTON P4CKAGF 1?/20/78 1373.0 GcNEPAL FIND I PIIRLIC SArCTY FIRE PPOTFCTION f FIRE PRF.VF.NTInN J L°VFL 2 n^SOIJPCFS Rl1nf:FT DEPT. ADMIN. 4nMIN. COUNCIL RUDGFT 1 i RFOIIIPFD FY79 PNnPnSAI. ADi. PROPnSAL Ani. FY80 PrRSIINAL S;7aV11.ES f - CIMMnD- 11 1TI°r 350 350 _ SF0VTCE CHARGES 250 250 CAPITAL OUTLAY 2.279 370 370 TDTAL 2,279 970 970 PERSONAL SERVICES (6000) - Emto ees Authoriied BUDGET F 197 Y19 00 FY1980 None CAPITAL OUTLAY (9000) I Audio visual film strips dealing with $250 -, fire safety at the adult level. Fire safety slides and tapes for hospitals. 120 r I I $370 — I J i J i I i 207 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIES GENERAL COMMUNITY PROTECTION ANIMAL CONTROL FUNCTION SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 4,968 $ 54,081 $ 14,036 $ 88,655 $ 11,622 $ 55,905 4,619 6,000 6,000 8,539 91000 7,800 3,178 2,500 3,500 -- -- 2,000 $ 104,991 $ 29.122 $ 75.205 $ 43,818 $ 5"',191 $ .67,386 3,404 5,818 5,840 8,127 11,158 13,715 529 -- 2,300 69,167 $89,241 $ 55,878 $ $ 54,081 $ 14,036 $ - W. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 90 GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: POLICE PROGRAM: COMMUNITY PROTECTIONUNIT: ANIMAL CONTROL UNIT DESCRIPTION: The function of Animal Control is to provide for the continual operations of the animal shelter facility, programs and enforcement of the City ordinance relating to animal control. UNIT GOAL: 1. To provide community protection and improve the quality of both human and animal life through effective animal control. 2. To provide an effective approach toward owner responsibility rather than municipal responsibility, through administration of a comprehensive animal control and animal welfare ordinance, effective enforcement and progressive shelter management. UNIT OBJECTIVES: 1. To produce for administration and council a complete design, cost analysis, and funding plan to bring the animal control facility up to acceptable standards to comply with state law. (January 1980) 2. To prepare and finalize the implementation of a comprehensive licensing program to begin operation for the calendar year 1980. (November 1979) 3. To produce a variety of education programs for various age groups to continue developing preventive measures. (October 1979) UNIT MEASUREMENT: 1. Produce completed design for new structure and/or remodeling. Produce complete cost estimates and completed research of possible sources of funding including projected revenue increases from licensing. 2. . Design and prepare forms, resolutions, employee utilization plan, computer program and mailing procedures in cooperation with the finance department. 3. Production of slide and cassette presentations. UNIT ANALYSIS: With the implementation of the revised licensing program, the proven increased revenue could play a major role in the possible financing of the proposed facility to meet state law requirements and relieve the overcrowded and inadequate present conditions. A progressive and active humane education program has evolved to become a minimum requirement to be considered for accreditation by the Human Society of the United States or the American Humane Association. 209 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES nOINES I DECISION PACKAGE DEPARTMENT: POLICE LEVEL 1 OF 3 UNIT: ANIMAL CONTROL UNIT DESCRIPTION: - Provides for limited enforcement of ordinance. - Provides cleaning and euthanasia of Shelter's animals. - Provide pick-up and enforcement service on a 5/day/week level. (9-5 P.M.) Closed on weekends. - Provide limited investigation of abuse complaints. ADVANTAGES/BENEFITS: - Provide basic (response only to complaints) service of impoundment and regulation of animals (5 days/week - 8-5 P.M.). - Provide initial investigation of abuse complaints. OPTIONS: - Limit shelter hours (open to public) to 2 hours/day; 5 days/week. - All emergency calls, evening and weekend calls, and complete abuse investigations could be handled by Police Department. - Licensing could be handled by Finance Department or return to the City Clerk's office. - Telephone complaints could be handled by Dolice Department. CONSEQUENCES: - No supervisory management of operation of Animal Control and Shelter. - Less service to complaints, resulting in rise of animal control complaints to Mayor and City Council. - No service on weekends and evenings resulting in Police Department handling of all complaints. - Marked increase in free roaming animals, resultant animal bites, fecal contamination, and disease transmission, especially on weekends and evening hours. 210 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES Mo1MEs Kim Ii ■Q M CAP IT AI rn1TLAY T7TAL 62,729 56,298 PERSONAL SERVICES (6000) Supervisor Animal Control Officer Overtime. Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) None , r� I s I 1 211 56,298 CITY OF IOWA CITY OFCISION DAC,KAGE 12/20/78 1330.0 GENERAL FUND FY1980 FY1980 i Pt18LIC SAFETY ANIMAL CCNTRCI 3 - Rr.snIIpCFS BUO;FT WEPT, AOMIM. LEVEL 1 GET COUNCIL RUFYAO A^QI1IRFn FY 79 pononcAL AnJ. PROPOSAL 1,771 PSP,SONAL _ 1,327 4 _. S9?VICES 47,228 38,293 38,293 A COMMOn— ITIES 5,1.68 5,840 5,840 S�pVICF O CHANGES 10033 17.,155 12,165 CAP IT AI rn1TLAY T7TAL 62,729 56,298 PERSONAL SERVICES (6000) Supervisor Animal Control Officer Overtime. Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) None , r� I s I 1 211 01 FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 11011JES 56,298 Employees Authorized BUDGET FY1979 FY1980 FY1980 1 0 $ -- 3 31i 32,195 3,000 1,771 — _ 1,327 4 3� $38,293 01 FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 11011JES DECISION PACKAGE •° DEPARTMENT: POLICE ILVEI. 2 OF 3 UNI f: ANIMAL CONTROL UNIT DESCRIPTION: - Provide for impoundment, regulation and enforcement of ordinance (6 days/week). - Provide limited preventive patrol duties. - Provide shelter operations on a 6 day/week basis. Provide dead animal removal from streets. - Issuing of pet license on volunteer basis by the public. Provide adequate personnel for most duties on a 6 day/week basis. - Provide adequate and complete investigation of all complaints. Provide limited education program to schools and civic groups. ADVANTAGES/BENEFITS: - Relieves Police Department of evening and Saturday complaints. Provides dead animal removal from streets. and staff to resolve Provides citizen contact by Shelter Supervisor complaints. Availability of pet licenses on 6 day/week basis. for limited operation during vacations Provides adequate personnel -, and sick leave. Provides active enforcement of ordinance on a 5 day/week basis and limited operation on Saturday. l presentations to promote future Provides limited educationa responsible pet owners. OPTIONS: Eliminate educational programs in school system. be contacted to resolve citizen com- - Police Administration could plaints.and other - Police Administration could handle all payroll, ordering, administrative duties for the Shelter. be provided by Streets Department. - Dead animal removal could at the shelter to 5 days/week for 4 hours i - Limit hours of operation each day. CONSEQUENCES: - Increase in citizens' complaints due to less patrol time. business. Citizen inconvenience to conduct shelter of pet owner responsibility by our future - Continued misunderstanding adults. - Lack of continuity due to gap in enforcement and shelter operations over weekend. of ative public image due to public's lack Continue to operate with negal involved in Animal education and total understanding of all the issues Control Operations. _j, ,.i r 212 n4 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CITY nF InWA rITY DEC IS ION PACKAGE 133^.0 GENERAL POND PIMLIC SA FF TY ANIMAL CCNTROL P5SFM1RCF5 9Ur1;rT I)FPT, RcOII10ED FY79 Pf.nPFISA-I P5°SON Al. SFaVIrFS 4,963 13,795 COMMOn— ITIcc 551 SE')VTCF C,HARGFS 925 550 CAnTTAL MITI. AY inn VITAL 6,439 14,639 PERSONAL SERVICES (6000) Supervisor Animal Control Officer Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) Code -A -Phone 213 12/20/78 L�VFL 2 AOM IN. ADMIN. COUNCIL POD GFT 4DJ. PPrPOSAI A0.1. FY80 13.799 550 Q�O 1 300 149639 Employees Authorized BUDGET FY1979 FY1980 FY1980 0 1 $12,744 1/2 -- -- 711 334 112 1 $13,789 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES $ 300 1 DECISION PACKAGE DEPARTMENT: POLICE LEVEL 3 OF 3 UNIT: ANIMAL CONTROL UNIT DESCRIPTION: - Provide effective licensing program and additional personnel to effectively perform licensing function. - Provide adequate level of personnel to continue to operate on a 7 day/week basis, due'to loss of M.Y.C. and C.E.T.A. employees. (This represents a figurative increase not an actual personnel increase) - Employ preventive measures concerning animal control violations through adequate education programs and increased visibility and enforcement on the streets. - Provide bicycle pickup for I.C.P.D. - Provide improvements needed to come closer to meeting State require- ments for an Animal Shelter. ADVANTAGES/BENEFITS: - Provide necessary education program to schools and public which results in immediate and future understanding of animal control solutions, causes, and services. - Provide adequate service to citizens for the increasing wild animal problems. (237 requests for such service in 1978 - reflects approximately 50% increase over '77) - No loss of service due to inadequate personnel levels, or lack of vehicle during servicing. - Approaching a self-supporting animal control operation or provided needed revenue to build new facility through an effective licensing program and its resultant increased revenue. - Efficient bicycle pick up and recording provided by division of the Police Department. - Provide adequate minimal space for cats during impoundment. (Comply with State law) OPTIONS: - Cut operations to 6 day/week basis with no service on Sundays. - Continue to exist as a burden on the general taxpayer through inefficiency of licensing operations. - Citizens could deliver found bicycles to the Police Department or a department such as Streets could provide pickup. CONSEQUENCES: - Risk the loss of State license to operate by not meeting minimal standards. - Loss of $50,000 to $60,000 (minimum estimate) by continuing present licensing system. 214 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES - Successful return of stolen bicycles would be reduced. - Very limited service on Saturday and no service on Sundays and cut back on operations during vacations and sick leave. I - No service during maintenance of vehicle or unexpected breakdowns. Continued increase in response time to complaints due to one vehicle, expanded residential areas to serve and lack of adequate personnel during Saturdays, vacations and sick leave. Continue to operate with negative public image due to public's lack of education and total understanding of all the issues involved in Animal Control Operations. i i ..i �I I J �J I 1 1 i J j I i 215 I / MICROFILMED BY l JORM MICROLAB CEDAR RAPIDS -DEI MINES CITY nF InwA CITY ncrISION, PACKAG9 12/20/78 1330.0 6ENFRAL FIND PIM.V SAFFTY ANIMAL CnNrRPL R"S00RCFS AM) ',FT pFD AIM INJ. ADMIN. CnJNCIL LRIJOGFT R''711I RFn FY7q PonPnc Al Anj. PRnPnSAL ACJ. FY110 P"RcnNAL SrPvrcG5 15,314 15,304 C;IM'Ann- 1T I E S ����►� f4'Vif,F f-HAcOcS 1.030�O 1,000 CAT Ir AL ^!IrLAv 2, On0 2,000 TnTAL 1R,3.04 19,304 PERSONAL SERVICES (6000) Employees Authorized BUDGET FY1979 FY1980 FY1980 i Animal Control Officer -- 1'f $13,242 Wage Adjustment 728 Health $ Life Insurance _ _ 1,334 A $15,304 CAPITAL OUTLAY (9000) 12 replacement cat cages $ 2,000 216 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I I I I I 7 I J J gg4 I d �J , t I r CITY nF InwA CITY ncrISION, PACKAG9 12/20/78 1330.0 6ENFRAL FIND PIM.V SAFFTY ANIMAL CnNrRPL R"S00RCFS AM) ',FT pFD AIM INJ. ADMIN. CnJNCIL LRIJOGFT R''711I RFn FY7q PonPnc Al Anj. PRnPnSAL ACJ. FY110 P"RcnNAL SrPvrcG5 15,314 15,304 C;IM'Ann- 1T I E S ����►� f4'Vif,F f-HAcOcS 1.030�O 1,000 CAT Ir AL ^!IrLAv 2, On0 2,000 TnTAL 1R,3.04 19,304 PERSONAL SERVICES (6000) Employees Authorized BUDGET FY1979 FY1980 FY1980 i Animal Control Officer -- 1'f $13,242 Wage Adjustment 728 Health $ Life Insurance _ _ 1,334 A $15,304 CAPITAL OUTLAY (9000) 12 replacement cat cages $ 2,000 216 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES GENERAL COMMUNITY PROTECTION HOUSING AND INSPECTION SERVICES FUNCTION SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1960 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ -- $ 72,899 $ 72,899 $ 94,585 $ 16,178 $ -- 109,761 119,900 134,000 1,554 1,220 1,400 -- 1,000 -- 666 -- 630 4,100 $ 210,666 $__138j298 $ 136.030 $ 105,926 $ 120,785 $ 146,014 1 1,960 i 20,965 14,253 33,542 J 1,300 695 i $___1851791 $ 137,767 $ 72,899 $___722_899 $ 23,138 d `f :J 4 I I� GENERAL COMMUNITY PROTECTION HOUSING AND INSPECTION SERVICES FUNCTION SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1960 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ -- $ 72,899 $ 72,899 $ 94,585 $ 16,178 $ -- 109,761 119,900 134,000 1,554 1,220 1,400 -- 1,000 -- 666 -- 630 4,100 $ 210,666 $__138j298 $ 136.030 $ 105,926 $ 120,785 $ 146,014 4,058 1,960 5,540 20,965 14,253 33,542 6,818 1,300 695 8 138.298 $___1851791 $ 137,767 $ 72,899 $___722_899 $ 23,138 217 FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: HOUSING & INSPECTION SERVICES PROGRAM: COMMUNITY UNIT: ADMINISTRATION PROTECTION UNIT DESCRIPTION: To provide supervisory direction and secretarial support for the Department of Housing & Inspection Services. This division unit is new for FY80. Last year the salary and related charges for the Director, Secretary and a part-time file clerk were pro -rated to each decision unit. To maintain consistency in budget preparation and review, we have developed this unit.. Actual charges are made against divisional accounts on weekly time sheets. UNIT GOAL: To provide the supervision and minimal clerical support necessary to enforce the codes and ordinances of the City of Iowa City and the State of Iowa requiring approval, consent or interpretation by the Building Official, the Building Inspector or the Housing Inspector. UNIT OBJECTIVES: 1. To develop a system of moving the new Zoning Ordinance into the enforcement and interpretation phase (January -June 1980). 2. To initiate programs and studies to maintain Housing Inspection services at high levels without CDBG funds (October 1979). UNIT MEASUREMENT: 1. Monitor the ease in which the new zoning ordinance goes into effect; turnaround time on permits; identification of legal non -conformities, etc. 2. Suggests methods for maintaining Housing Inspection high without major costs to property tax revenues. UNIT ANALYSIS: Continued supervision and clerical support are basic to the operations of the department. Continued administrative support of the code enforcement efforts will allow maximum field time by the inspectors. New Zoning Ordinance in readable form is urgently needed. Shrinking Federal funds and high local expectations for housing inspection require new budget alternatives to Federal funding. 218 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110IIIE5 D E C I S I O N P A C K A G E DEPARTMENT: HOUSING & INSPECTION SERVICES LEVEL 1 OF 2 UNIT: ADMINISTRATION UNIT DESCRIPTION: - Provide management for Department of Housing & Inspection Services including Housing Inspection, Building Inspection, Assisted Housing and Rehabilitation program. - Provide supervision for 3 division heads (Assisted Housing, Building Inspection, Housing Inspection). - Serve as head of Rehab staff. - Secretary provides administrative and clerical support for the staff. - Provide staff to continue to service County rehab program (County program reimburses the City for time spent on County activities). ADVANTAGES/BENEFITS; - Provides for required direction within department, intra -department and from Council and Manager down to the staff. - Monitors goals and objectives and takes such measures as may be required to assure goals and objectives are met. - Secretary coordinates all support services, supplies, personnel, finance, word processing, Boards & Commissions, Council agendas and citizen service when technical staff is not available. OPTIONS: - Council could eliminate the department. CONSEQUENCES: Codes will go unenforced and would have to be repealed. 219 Ir MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110111ES j J 1 i PITY OF inWA CITY OEC.15IrN PACK46F. 12/20/78 1341.0 GFNFRAL FIIMO FY1979 FY1980 PUPl1C SAP"TY Director H.I.S. FrtiSTNG F. INSPFCTiON CEP. HOUSING, E INSPFC. SUPEP.ViSInN 1 0 2 L@VFL I F�Sn1.IPf,PC PUnGFT DEPT. ADMIN. ADMIN. COUNCIL RUDGPT Ii PF4111PEO FY79 PR'IPOSAL ADJ. PROPOSAL ADJ. FY80 PcPSrINAL 2 CAPITAL OUTLAY (9000) SF7VICES 42,321 12,696- 29,625 Secretarial chair — C•lN"A0D- 220 ITI=S 450 450 — SFPVICE fHAof,.GC 4,900 49500 f9TITAL 01.1 TL AY 695 695 TrITAL' 47,066 12,696- 35,270 j J 1 PERSONAL SERVICES (6000) Employees Authorized FY1979 FY1980 ! ! Director H.I.S. 1 Secretary 1 0 2 Wage Adjustment Health & Life Insurance 0 2 CAPITAL OUTLAY (9000) Secretarial desk Secretarial chair 220 i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES BUDGET FY1980 $19,478 7 385 26,863 1,477 1,285 $29,625 $ 570 125 $ 695 i DECISION PACKAGE DEPARTMENT: HOUSING & INSPECTION SERVICES LEVEL 2 OF 2 UNIT: ADMINISTRATION/FILE CLERK UNIT DESCRIPTION: - Provides for assistance to the staff by providing a staff person who will perform all duties inherent in maintaining some 25,000 files which because of the nature of our duties, 1/4 of which are opened and activated annually. - Coordinate microfilm and computer support services. ADVANTAGES/BENEFITS: Present demands on record keeping have required that two temporary part-time employees be hired to assist in filing, file preparation and microfilming. - Secretary and technical staff would be freed up from having to perform file clerk duties. - Public would be better served by having the telephone and permit counter receiving more attention. Better records can be maintained for legal support and consumer protection. OPTIONS: - We could continue to hire temporary part-time employees (if allowed in budget). . - We could not hire anybody. CONSEQUENCES: More time by higher paid employees would have to be spent on file clerk duties. Records will continue to be incomplete, disorganized and subject to tampering. 221 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES Id0IT1ES rTTY nF TnwA CITY PFCISION PACKAGE 12/20/78 1341.0 GE^IFRAL FUND PIIRIIC SAFETY HOUSING f. INSPFCTInN SFD. HOUSING f. TNSPEC. .SUoFPVISTON LFVFL 2 R_SnORCFS P.I1nfSFT nFpT, AnMIN. ADM TN. COUNCIL RUDGFT PSDLITPF.O FY79 PPriPDSAL AD,I. PROPnSAL An.l. FYPO P'PSnNAI. 1°^VTCce 4,61.7 4,617 CDMMnD— ITICS cc^VICE CH 40 ,. GAPIT4I. nUT1.AY TnTAL 4,617 4,617 PERSONAL SERVICES (6000) Employees Authorized BUDGET FY1979 FY3.980 FY.L980 File Clerk -- 1/2 $3,956 Wage Adjustment 218 Health & Life Insurance _ _ 443 -- 1/2 $4,617 CAPITAL OUTLAY (9000) None 222 i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140114ES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: HOUSING & INSPECTION SERVICES PROGRAM: COMMUNITY PROTECTIONUNIT: HOUSING INSPECTION UNIT DESCRIPTION: - To provide Housing Occupancy & Maintenance inspection services as required by the Housing Code including responding to citizen complaints regarding alleged housing problems, to inspect and license rooming houses and apartments annually. - To further enforce the code requirement by systematically inspecting neighborhoods. To enforce the State Fire Code and Weed Ordinance as it affects residential structures. UNIT GOAL: - To investigate citizen complaints and pursue enforcement. - To inspect and license multiple dwellings and rooming houses at least once per year. - To develop procedures and initiate a program of enforcement of the Weed Ordinance presently enforced by the Forestry Division of Parks and Recreation. UNIT OBJECTIVES: - To continue development of informational programs including pamphlets, newsletters, speaking engagements and press releases to help inform the citizenry regarding the Housing Occupancy and Maintenance'Code and the fire prevention responsibilities of housing inspection. - To streamline procedures and improve record keeping by using new forms, more computer assistance, microfilming and other aids to maximize field time on the part of the inspectors. - To provide a higher level of citizen service by allowing the Housing Inspector to enforce the Weed Ordinance. UNIT MEASUREMENT: (Compare FY78 and FY79 to FY80) 1. Number of inspections performed. 2. Number of reinspections performed. 3. Number of orders issued. 4. Number of compliances', court cases, placards, etc. UNIT ANALYSIS: The goals and objectives of this unit are basic to the enforcement of Chapter 9.30 of the Municipal Code. This unit is based on the assumption that the Council will approve CDBG funds for the major portion of Housing Inspection activities for FY80. If Federal monies are not available this unit would have to be significantly increased. By granting authority to 223 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES Flroursolun,nspectors to enforce the Weed Ordinance, the City could gain four d inspectors who could abate weed nuisances as part of systematic e housing inspection duties. 224 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES W F. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES DECISION PACKAGE DEPARTMENT: HOUSING & INSPECTION SERVICES , LEVEL 1 OF 4 UNIT: HOUSING INSPECTION/SENIOR HOUSING INSPECTOR UNIT DESCRIPTION: - To provide.general supervision to (1) General Fund Housing Inspector and (3) CDBG funded Housing Inspectors responsible for enforcing the Housing Occupancy and Maintenance Code, for performing enforcement of the City Fire Code and Weed Ordinance on residential structures. . - To provide an appeal channel to citizens affected by the enforcement of the Housing Occupancy and Maintenance Code. ADVANTAGES/BENEFITS: - By employing a Senior Housing Inspector, .investigations of. citizen .j complaints could be acted upon. - Funding this level, the Director can be relieved from having to deal ,. with every request for information or action regarding the Housing Occupancy and Maintenance Code. OPTIONS: W - Let the Director do housing inspections. - Ignore the State Law, repeal the Housing Occupancy and Maintenance"1 Code and dissolve the Division. CONSEQUENCES: - If we do not fund this level, we would be open to lawsuits if a life is lost or a person injured and a case can be made that the City was FI derelict in its duty. - If we do not fund this level, the Director would only be able to serve emergency citizen complaints. Senior Housing Inspector could serve all complaints (based on present levels) but could do little or no licensing. *Note: In FY80 this unit also contained a Housing Inspector. To be �. consistent with other units and other budgets, the Housing Inspector appears in Level 2. i it mi it bri ' i! 225 I F. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES CITY nF InWA CT TY OFCTSInN PACKA(,E 3 1341.0 nCNr P AI F!INn 12/20/78 01181 IC SAFETY Hn115 TNF R I N S P E C T T n CFP, HIS MI'ITMUP 14ml,;IN'; LCVCI. I PFSnIIPC,cc nUn;ST DEPT. AnMIN. 40MTN. COUNCIL 811OC.FT REQUIRED PY79 PFI)Pn5A1_ AT)J. PROpnSAL AOJ. FY8n I PCRSONAI SFO VICES 339n29 8,681 8.683 w i ��♦V\ c:),4 m n r) - lTltq)'AkOD- 1TICc 770 495 495 O S CH4?GFS 7.x297 5x197. 5,192 Y CGPITAI MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES BUDGET FY1980 7,800 429 454 $8;683 i nUTL AY 100 TnTAI 35,679 14x370 149370 i PERSONAL SERVICES (6000) j Employees!Authorized FY1979 FY1980: Director 1/4 -- Secretary 1/4 -- i - Senior Housing Inspector 1/2 1/2 Housing Inspector 1 -- Wage Adjustment -, Health & Life Insurance 2 1/2 p _ CAPITAL OUTLAY (9000) None. E 226 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES BUDGET FY1980 7,800 429 454 $8;683 i DEC I SIO N PACKAGE DEPARTMENT: HOUSING & INSPECTION SERVICES LEVEL 2 OF 4 UNIT: HOUSING INSPECTION/INSPECTORS UNIT DESCRIPTION: To investigate citizen complaints and pursue enforcement. To inspect multiple units at least once per year. To inspect licensed rooming houses at least once per year. To begin computerizing housing data. Enforce the State Fire Code by annual inspections and code enforcement. ADVANTAGES/BENEFITS: - Citizen complaints will be investigated within 24 hours. - Rental permits generate revenue which lessens demand for property tax money. Annual inspections and licensing assures tenants decent, safe and Sanitary housing. Illegal conversions would be minimized. Apartments and rooming houses would be checked for fire violations prior to licensing for rental. OPTIONS: - Reduce staff to part-time person and respond only to complaints but would be in violation of State law requiring annual inspections. - The Senior Housing Inspector or the Director could perform complaint inspections. - Fire Department could inspect for State Fire Code. CONSEQUENCES: Only servicing complaints would result in structures being illegally converted into rooming houses or apartments. Possible law suit for not enforcing State laws or from loss of life or injury in not enforcing the codes. Most apartments and rooming houses would not be inspected annually. 227 i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES CITY OF IOWA CITY DFC1S[ON PAr.K45H 12/2.0/78 L343,n GENFRAL FUND HnLISINC F, INSPCCTInN SFQ. PURL TC 5AFFTY HTS MINIMUM HnUSING L°VFL 2 nIIDGFT Cr gllnr,FT DrrT. A�MIM. ADMIN. CDIINf,IL FYRO PnSAI ADJ. 228 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES BUDGET FY1980 $13,776 757 902 $15,435 P,.5n11PC RPow RFn FY79 PPnpnSAL ADJ. PRO rrucnNAI. 15,435 15.435 Sip VI CFC CnmmOD-390 360 350 ITIpS — SE^VTCC 1,400 1.4'10 CHAKCFS CAPITAL 0J)TL&Y )DO j 7.. 160 17,13r, 17,185 T"IT AI. PERSONAL SERVICES 6000 Employees Authorized 7—, FY1979 FY1980 Housing Inspector Wage Adjustment IHealth &.Life.Insurance — — _. CAPITAL OUTLAY (9000) J None .I I "i t ; 228 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES BUDGET FY1980 $13,776 757 902 $15,435 DECISION PACKAGE DEPARTMENT: HOUSING & INSPECTION SERVICES UNIT: HOUSING INSPECTION/HOUSING APPEALS LEVEL 3 OF 4 BOARD/HOUSING COMMISSION UNIT DESCRIPTION: - Provide clerical support, professional membership, study materials and training for Housing Appeals Board. - To provide parttime staff assistance, either by consultant, practicum student or part-time employee to perform studies or seek new housing opportunities for elderly or low income as they become available at State or Federal program levels. ADVANTAGES/BENEFITS: - The Housing Board of Appeals is obligated by ordinance to respond to citizen requests for a hearing to project citizen rights to due process. - Clerical support in areas such as minute taking and transcription is essential. - HUD and Iowa Home Finance Agency programs are constantly changing and staff or help is needed to tap the funds. OPTIONS: - We could discontinue the practice of sending citizen Board members to workshops and seminars designed to help them perform their civic role. - We could ignore State and local law and not allow for an Appeals Board. - We could require the Housing Coordinator to learn, package and apply for other governmental monies. CONSEQUENCES: Not providing separate clerical support to the Board of Appeals will result in overtime pay to existing clerical support. Other clerical duties will not be performed in a timely manner. - Not providing training would result in decisions regarding housing to be made in an atmosphere quite parochial and ignorant of National and State trends and experiences. - Numerous units and Housing dollars would be lost due to lack of staff time to perform. 229 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES h e.l I FA 64 W City of Iowa City MEMORANDUM DATE: January 3, 1979 10: City Council FROM: Rosemary Vitosh, Director of Finance RV RE: Council Budget Review Sessions The following indicates the sections of the budget to be discussed at each respective budget meeting: JANUARY 10, 1979 PAGE City Clerk: Comments 6 Division 12-20 Human Relations: Comments 6 Division 37-48 City Manager: Comments 6 Division 30-36 Comments 91 Energy Conservation 142-150 City Attorney: Continents 6 Division. 21-29 Finance: Comments 6-7 Divisions 49-81. Comments 327 Parking 329-339 Comments 426 Word Processing 434-440 City Council: Comments 4-5 Division 8-11 JANUARY 15, 1979 Airport: Comments 328 Division 379-382 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES r•, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES PAGE Police: Comments 152 Police Divisions 154-184 Animal Control 208-216 Fire: Comments 153 Divisions 185-207 JANUARY 18, 1979 Public Works: Comments 90 Public Works Administration 92-95 Engineering 96-103 Comments 241-242 Mass Transit 243-252 Streets 253-260 Traffic Engineering 261-270 Comments 327-328 Sewer 340-350 Water 351-361 Refuse 362-369 Landfill 370-370_ Comments 426 Equipment Division 427-433 Reoyc/,M q JANUARY 22, 1979 Parks & Recreation: Comments 272-273 .Divisions 274-315 Comments 91 C.B.D. Maintenance 134-141 Comments 7 Government Buildings 82-88 Library: Comments 272 Divisions 316-324 Planning & Program Development: Comments 90 Divisions 104-133 HCDA 401-420 JA14UARY 24, 1979 Aid to Agencies: Comments 4-5 JANUARY 29, 1979 (lousing & Inspection Services: Comments 153-153a Divisions 217-239 Assisted Housing 421-424 C.I.P.: Detailed information to be submitted to Council in mid January. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: LEGISLATIVE PROGRAM: POLICY AND ADMINISTRATION UNIT: CITY COUNCIL UNIT DESCRIPTION: The City Council, as elected representatives of the citizens, formulate City policy and provide general direction to the City Manager for implementation of Council policies. UNIT GOALS: I. Institutionalization and micro -application of the Comprehensive Plan. 2. Complete downtown public improvements. 3. Complete Senior Citizen Center. 4. Continue development of new waste water treatment facility program. 5. Implement economic development strategy. 6. Continue to address City service and facility needs. UNIT OBJECTIVES: I. Adoption and implementation of new policies as dictated by the Comprehensive Plan. 2. Acquire property in accordance with current land use policies. 3. Implement economic development strategy. 4. Develop neighborhood strategies. 5. Complete downtown public improvements by June 30, 1980. 6. Complete Senior Citizen Center by June 30, 1980. 7. Complete the preliminary planning and site acquisition for the proposed waste water treatment facility. 8. Progress with planning and construction of City maintenance facility. 9. Establish City-wide traffic movement and transportation policies. UNIT MEASUREMENT: I. Implementation of the newly adopted Zoning Ordinance. 2. Establishment of a new annexation policy. 3. Acquisition of additional parkland and riverfront property. 4. Capitol improvement programs to be consistent with dictates of Comprehensive Plan. 5. Neighborhood Site Improvement Grant Program established. 6. Condition and maintenance of City Plaza. 7. Effective transit interchange in downtown area. 8. Long-range funding program for Senior Citizen Center established by January 1, 1980. 9. Senior Citizen Center building renovation complete by June 30, 1980. 10. Completion of River Corridor Sewer Project by June 30, 1980. 11. Waste water treatment plant site acquired and building plans completed. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES hIOINES 12. Adopt area transportation plan. 13. Right-of-way for Scott Boulevard between Highway 6 and Rochester Avenue acquired. 1.4. Paving of Scott Boulevard between Highway 6 and Muscatine Avenue completed. 15. Arterial street policy implemented. ACTIVITY ANALYSIS: More immediate demands which routinely arise on a day-to-day basis will periodically distract from the overall goals of the City Council. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES M;jIIES I jCITY nP inWA CT�Y nrr1SInN PArkA(-, 12/20/78 j, 1343,n G7NI'OAI. =uN^ ,..j PUBI.IC SAFETY HPOSING E (NSPFCT1r1N SFR, HIS MINTMi1M Hn11STNn ` i P�SnI1WCGS DUOGPT nFPT. nnnfr.. ADMIN. I IIIIO 3 CCUNC(L nl)OGrT P°gNIRFD FY79 UprnPnS11.. AOJ. PRnPrySAL AnJ. FY90 °`_pcI)NAL ._.i SEUVICFS 677 8n0 Rn0 IT1Fc v �Er+vtr.F CHARGFS 173 2.9290 2,290 a CAPITAL 111TLAY TnTAL 1x550 31090 3,080 J 1 _PERSONAL SERVICES (6000) Employees Authorized r BUDGET I FY1929 FY1980 FY1980 Temporary Clerical $800 s LJ CAPITAL OUTLAY (9000) 1 None L r; f 3' j i { 230 FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOHIES DECISION PACKAGE DEPARTMENT: HOUSING & INSPECTION SERVICES UNIT: HOUSING INSPECTION/WEED ENFORCEMENT LEVEL 4 OF 4 UNIT DESCRIPTION: Assume residential Weed Ordinance enforcement duties from Parks and Recreation. Would allow Housing Inspectors to respond to all complaints or requests for enforcement on all weed complaints when a residential structure is located on the same property as the weeds. Patrol City once a month during the season to control weeds and enforce the ordinance. ADVANTAGES/BENEFITS: - Parks and Recreation could be freed up to perform all non-residential weed complaints and thus offer faster service. - One General Fund and three CDBG inspectors would become immediately available to enforce the weed ordinance. - Weed complaints and problems associated with residential property often are accompanied by other nuisances such as deteriorated housing, one inspector could enforce both ordinances. OPTIONS: Parks and Recreation could continue to enforce the Weed Ordinance with existing personnel, or could expand their staff to accomplish the above at more expense to the taxpayer. Housing Inspectors would continue to refer weed problems to Parks and Recreation. CONSEQUENCES: - Housing Inspectors would continue to refer weed enforcement requests to Parks and Recreation. - Paperwork delays and limited Parks and Recreation staff will result in less service to citizens. - Two employees, two vehicles and other duplicated efforts will cost taxpayers more. 231 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401MES , M W4 I W4 FiTY nF IOWA CITY nEciSION PACKAGE 12/20/7A k 1143.0 GENFRAL FINO 0041. IC SAFrTY HOIISING F. INSPPCTinN QQP. HIS MINiMIIM HnIISIw QOSOI1Pf,." P.I i .. PGOIIIL'En A PPRSnNAI —, ci,wD— I TIFS _ S="VTC° CHAr) GFS CAPITAI nI1TI AY TOTAL _1 PERSONAL SERI None J CAPITAL OUTL/ t None i — —t u� A a I GOALS ANO OBJECTIVES FUND: GENERAL DEPARTMENT: HOUSING & INSPECTION SERVICES PROGRAM: COMMUNITY PROTECTION UNIT: BUILDING INSPECTION UNIT DESCRIPTION: To provide required inspection, permiting, licensing and enforcement measures as required by the Building Code, Electrical Code, Plumbing Code, Mechanical Code, Dangerous Building Code, Zoning Ordinance (including fence, tree and sign), and Housing Moving Ordinance. To enforce the State Handicapped Code, State Energy Code and Manufactured Building Code.. To provide assistance to the City Clerk in inspection for Liquor Licenses, Dance Permits and Smoking Ordinance. To assist the City Manager and Council in developing new ordinances. UNIT .GOAL: 1• To provide code interpretation, print review, permits, inspections and enforcement on all new construction or alteration of existing buildings affecting the structure or mechanical systems. 2• To systematically inspect the City to help enforce the Zoning Ordinance by discovering and correcting illegal uses or conversions. 3• To develop maintenance codes for commercial properties and mobile homes. UNIT OBJECTIVES: 1• To provide information, interpretation, license, permit consent and ^i approval on building alterations and construction projects in Iowa City as required by the codes and ordinances. 2• To provide technical support to Housing Inspection and Federally Assisted Housing Programs. 3. To provide a more efficient level of code enforcement and citizen service by incorporating sidewalk inspections as part of H.I.S. UNIT MEASUREMENT: UNIT ANALYSIS: p The goals and objectives of this unit are basic to the enforcement of the ` objectivesOus oand measuremdes and ent projections nances Of eare predicated dand h onsaate. The continuance nof the same trends in building construction experienced in recent years. The Director would like Council to consider placing allresponsibility for codes from curb lines onto private property in H.I.S. and is requesting sidewalk code authority. 233 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DECISION PACKAGE DEPARTMENT: HOUSING & INSPECTION SERVICES LEVEL 1 OF 3 UNIT: BUILDING INSPECTION/SR. BUILDING INSPECTOR UNIT DESCRIPTION: - Provide minimum level of enforcement for Council adopted ordinances. ADVANTAGES/BENEFITS: - Lowest level of staffing and still have division exist and ordinances "on the books". - Senior Building Inspector would be able to answer citizen complaints (at present levels), spot check some construction, provide simple print review for alterations and some single family homes. Could spend some time in the field (1-2 hours per day) to perform code required inspections. OPTIONS: Let Director do building inspection duties. Ignore State laws, repeal local codes and dissolve the division. CONSEQUENCES: - If we do not fund this level, we would not be able to adequately perform the required life safety and environmental control ordinances mandated by City and State Codes. - The City could contract for consulting services using International Conference of Building Officials and local architects; cost would be higher. - City could hire more attorneys to deal with resulting lawsuits. 234 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES I40111ES ra r CITY 11F InNA CITY CFCISInN PACKAGF 1?/70/78 1347.0 GENFOAL FUND PUBLIC SAGCTY NnUSTNG r.. TASPECTrnm SFc. HIS Cn^E FNrppCcMr"1T LEVEL 1 P°Sr111Pr ES R1IDGFT DEa* ADMIN. ADMIN. COOK TL RLIOGFT. o=QI11:)Fn FY70 ppnPOSAL ADJ. PROPOSAL ACJ. FY60 PERSONAL S" VF CES 25,824 19,7.84 19,284 ITTFe 355 2,930 21934 O 5'^VT Cr flan^C.ES 2,p45 14.125 14,125 CAPIT AT n11T I AY T')IAt. ?1,124 36.339 36,319 PERSONAL SERVICES (6000) Employees Authorized BUDGET FY1979 FY1980 FY1980 Director 1/4 -- $ -- Senior Building Inspector 1 1 17,412 Secretary 1/4 -- -- Wage Adjustment 958 Health & Life Insurance _ _ 914 1�1 1 $19,284 CAPITAL OUTLAY (9000) None 235 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140PIES DECISION PACKAGE DEPARTMENT: HOUSING & INSPECTION SERVICES LEVEL 2 OF 3 UNIT: BUILDING INSPECTION/INSPECTORS UNIT DESCRIPTION: - Enforce Electrical, Plumbing, Zoning, Sign, Mechanical, House Moving, Dangerous Building, State Handicapped and Energy Conservation Codes. - Respond to citizen complaints within 24 hours. - Provide print review for code enforcement. - Provide technical support to Housing Inspectors and Federally Assisted Housing Programs. - Continue to develop a sound data base for planning - future enforce- ment and citizen protection. ADVANTAGES/BENEFITS: - Free up Senior Building Inspector and Director to perform print reviews and deal with architects, builders and owners on code interpretation. - Provide basic inspection services to safeguard public health and safety, including code required minimum inspections; plumbing and electrical rough, final; building footings, frame, drywall, final. - Accurate records. Enable present and future staff to service citizens and enforce ordinances based on data available on activities conducted in the 1970's. Building Inspection operates its budget from revenues generated and contributes substantially to other clerical and supervisory support staff within the department. Projected revenues indicated that monies advanced to this unit will be recaptured by permit and license fees. OPTIONS: Staff could be reduced to Senior Building Inspector who could give advice and permits but would not be able to perform field inspections. Staff person would have to have at least journeyman plumber, journey- man electrical, journeyman carpenter and zoning experience. - Print review could be performed by International Conference of Building Officials. Planning & Program Development could do all zoning work. CONSEQUENCES: - May be some legal problems since no existing single staff person has journeyman experience in electrical, plumbing and carpentry. Lack of field inspections would result in code violations and possible liability to the City. - Lack of basic service staffing would result in numerous operations without permit, revenue would be lost. - Use of International Conference of Building Officials, Planning and Program Development personnel would cause delays in permit process and encourage citizens to circumvent the system. 01 236 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES k;I ti 'I r✓ I - ! CITY nF Ir1WA CITY OFCISION PACKAGE 12/20/78 i 1 _. 1342.0 GFNrPAI FIINP PI18LIC SAFFTY HnIISING G INSPECTION SFR. HIS CV')F °NFnGCCMF.AIT LGVEL 2 I RFSnURCES BIIO:ET DEPT. ADMIN. AnMIN. COUNCTL RUOGET REOUIREO rY79 PROPOSAI. ADJ. PRnPnSAI, ADJ. FYRn oERSONAI. i SEG VI CES 61,?55 61,?85 61,285 COMMnn— t y ITIFS 975 1,130 1,130 °! SF.RVICF �O 1 — CHARGES 6,655 51025 5,025 f CAPTTAI. nUTLAY 1,000 Tri rA1. 69,985 67,440 67,440 PERSONAL SERVICES (6000) Emto els Authorized BUDGET Fl 9 FY1980 FY1980 �i Zoning Inspector 1 -- $ -- Building Inspector 1 2 26,621 2 Electrical Inspector 1 1 14,430 Plumbing Inspector 1 1 14,430 .l Wage Adjustment 3,051 Health & Life Insurance 2,753 ` 4 4 $61.285 CAPITAL OUTLAY (9000) None y1 @ �I A 4 i I 237 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DECISION PACKAGE DEPARTMENT: HOUSING & INSPECTION SERVICES UNIT: BUILDING INSPECTION/SIDEWALK INSPECTION LEVEL 3 OF 3 UNIT DESCRIPTION: - Assume sidewalk inspections from Department of Public Works. - Provide inspections of flatwork as part of new construction practices; drives, service walks, patios, parking lots. ADVANTAGES/BENEFITS: Existing sidewalk ordinance enforcement regarding replacement and snow removal is wholly inadequate. - Presently no one inspections drives, service walks, patios, parking lots; this unit would allow for some code enforcement and consumer protection. Present system of Department of Public Works inspecting public sidewalks and Housing & Inspection Services inspecting the structure both of which are being built at the same time is wasteful and counterproductive. OPTIONS: - Public Works could continue to perform public walk inspections. - No inspections would be made on drives, service walks, patios, parking lots. No systematic inspection of sidewalks for repair, replacement or snow removal would be performed. CONSEQUENCES: Sidewalk ordinance will remain inadequately enforced. - No one will check concrete or asphalt on private properties. - Potential for liability claims or lawsuits will remain high. Ir 238 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES r kl W CITY OF TnWA CITY DECISION PACKAGE 12/20/78 1342..0 GF.NFRAL FUND PUBLIC SArT E•Y HOUSING & INSPECTION SER. HIS CODE ENFORCEMENT PFSOURCES BUDGET DEPT. ADMIN. ADMIN. LEVEL 3 PF.OUIRED FY79 PPOPOSAL ADJ. PROPOSAL COUADDJ. BUDGET FY80 PcRSONAI. SFPVICFS 11,70? 11,702 D- ITIrS TiFS lA5 185 SEP V1 CE �O CHARGES 3,300 39300 L OUTLAY OUTLAY ' TOTAL 15,187 159187 PERSONAL SERVICES (6000) Building Inspector Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) None Employees Authorized FY1979 FY1980 -' 1 239 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES BUDGET FY1980 $10,245 j 563 894 311,702 I P JI F. C � p I Ir I CITY OF TnWA CITY DECISION PACKAGE 12/20/78 1342..0 GF.NFRAL FUND PUBLIC SArT E•Y HOUSING & INSPECTION SER. HIS CODE ENFORCEMENT PFSOURCES BUDGET DEPT. ADMIN. ADMIN. LEVEL 3 PF.OUIRED FY79 PPOPOSAL ADJ. PROPOSAL COUADDJ. BUDGET FY80 PcRSONAI. SFPVICFS 11,70? 11,702 D- ITIrS TiFS lA5 185 SEP V1 CE �O CHARGES 3,300 39300 L OUTLAY OUTLAY ' TOTAL 15,187 159187 PERSONAL SERVICES (6000) Building Inspector Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) None Employees Authorized FY1979 FY1980 -' 1 239 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES BUDGET FY1980 $10,245 j 563 894 311,702 TRANSPORTATION MICROFILMED BY JORM MICROLAB "JDAP RANI)S.:)f t lit)p1l , �MASS TRANSIT STREET SYSTEM MAINTENANCE TRAFFIC ENGINEERING MICROFILMED BY JORM MICROLAB "JDAP RANI)S.:)f t lit)p1l , MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1 - R i a— } MIDDLE-CLASS ANIMALS HEREs MY nuw TO FINANCE .: THE HIGHWAYDROGRAM... COMES FROM THE FEDS BUi1HAir A THIMpS I .4 q FROM THE STATE AND YWAE LEARNINGI 43 FROM THE COUNTY. V r /.� � v t J J r i k i o n MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES PROGRAM SUMMARY GENERAL TRANSPORTATION CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: .Bond Transfers Expense Transfers `Other Transfers TOTAL RECEIPTS EXPENDITURES ersona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ (32,433) $ (6,160) $ 40,252 $ 377,568 $ 246,466 $ -- 353,152 328,500 345,050 62,218 250,000 200,000 7,799 7,600 7,175 1,137,664 1,163,881 1,644,873 $ 1,938,401 $ 1.996.447 $ 2.197.098 $ 772,862 $ 929,116 $: 934,508 365,224 337,222 244,546 536,245 544,057 689,774 134,154 89,640 308,735 103,643* 50,000 63,241 $ 1,912,128 $ 1,950,035 $ 2,240,804 $ (6,160) $ 40,252 $ (3,454) *Includes transfer of $276 Airport fund balance to Enterprise Funds not reflected on Function Summaries. 240 i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401IIES I g, i TRANSPORTATION PROGRAM ua COMMENTS STREET SYSTEM MAINTENANCE 94 The proposed budget for FY80 provides for the funding of levels 1, 2 3. I and Levels 1 and 2 continue the present level of service and there M, are no program changes therein. Level 3 provides for an increased level of service. It is recommended in Level 3 that the City provide two inches of rock for all alleys. Alleys are not adequately maintained and increasingly the courts are placing the �1 responsibility for inadequate maintenance of all public property i upon governments. In addition, we currently require property owners to pay for rock. If N the alley should be graded the rock then is relocated and the neighbors frequently object. The other major segment of Level 3 provides for increased chip sealing, fog sealing, !J crack sealing, and mudjacking. The last segment of the program provides equipment for w expanded concrete street and curb repair. The details are discussed in the Decision Package in Level 3. MASS TRANSIT w' The proposed budget for FY80 provides for the funding of levels 1 and 2. This will continue the present level of service. Level 3 provides for expanded ., service both in number of hours and additional equipment for the SEATS program. The budget for Transit for FY80 is lower than for similar service in FY79. The bulk r of the change can be attributed to over -budgeting in FY78 and FY79 and economy measures instituted this year. At the time the new Transit Manager `! assumed responsibility for the operation, the FY77 budget had been completed. It appears that there was quite a bit of slack in certain operating accounts and, for example, $60,000 was budgeted for SEATS because the City did not know whether state transit assistance would be received for that program or the amount of that assistance. In addition, several operational improvements have been instituted. More efficient driver scheduling has reduced overtime expenditures. Streamlining of the bus servicing crew has provided better I maintenance with fewer man hours. The number of extra drivers assigned each day has been t, reduced and those not required are assigned to other duties. Perhaps more importantly a in provision the current labor contract allows the City to unilaterally establish the starting salary. With Transit's high turnover many newer employees are hired �1 now at lower salaries than previously. This results in decreased personnel costs, i TRAFFIC ENGINEERING The proposed budget for FY80 provides for the funding of levels 1 and 2. There is no change in program and this will continue the present !J ma 11 241 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES Molrns PA level of service. Level 3 provides for an improvement in service with capital outlay expenditures for street lighting and the purchase of new traffic counter equipment. 242 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140INES i p _ i s t 1 i J eea J 0 I g u +pP S p 242 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140INES GENERAL TRANSPORTATION MASS TRANSIT FUNCTION SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE $ 32,157) $ (5,498) $ 27,464 RECEIPTS: Property Taxes $ 349,440 $ 246,466 $ -- Other Receipts: Licenses 8 Permits -- -- __ Fines 8 Forfeitures -- -- _- Charges for Services 340,681 320,000 340,000 Intergovernmental Revenue 59,313 250,000 200,000 Use of Money & Property -- -- -- Miscellaneous Revenue 3,576 2,650 3,800 Transfers: Bond Transfers -- -- -- Expense Transfers 55,000 213,285 359,440 Other Transfers -- -- -- iTOTAL RECEIPTS $ 808.010 $ 1.032,401 $__903L240 EXPENDITURES Personal Services $ 419,582 $ 545,462 $ 541,585 Commodities I 89,538 111,114 7,470 Services & Charges 231,732 284,823 340,290 Capital Outlay 2.999 8_040 2_785 Debt Service Transfers 37,500 50,000 _ 63,241 TOTAL EXPENDITURES $ 781,351 $ 999,439 $ _955=371 ENDING BALANCE $ 5,498) $ 21,464 $ (24,667) r 3 243 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOINES en GOALS AND OBJECTIVES FUND: GENERAL PROGRAM: TRANSPORTATION UNIT DESCRIPTION: DEPARTMENT: PUBLIC WORKS UNIT: MASS TRANSIT The Transit Division provides mass transportation service to the City of Iowa City. With a fleet of 18 transit coaches operating over 12 routes, service is provided within three blocks of 85% of Iowa City's residents. Buses operate 6:30 a.m. to 10:00 p.m., Monday through Saturday, carrying 1.5 million passengers per year. In addition, the Transit Division contracts with Johnson County SEATS for specialized transportation service for the elderly and handicapped within Iowa City. UNIT GOAL: To provide mass transportation to the residents of Iowa City at the level of service approved by the City Council. UNIT OBJECTIVES: 1. To allocate resources in a manner that maximizes our ability to carry passengers during the peak rush-hour periods. 2. To improve operations by reorganizing management functions and codifying policies and procedures. 3. To pursue Federal and State grants as expeditiously as possible. 4. To build off-peak ridership through increased transit marketing. UNIT MEASUREMENT: 1. Rearrange routes (both regular and "tripper") to maximize rush-hour capacity and to minimize underutilization by September 1, 1979. 2. Reorganize transit operations by reassignment of duties, development of a drivers' handbook, and improved staff training by June 30, 1980. 3. Following City Council direction, to work with area planning agencies, identifying needs, compiling data, and preparing State and Federal transit grant applications by appropriate deadlines. 4. Conduct on -board bus surveys to compare ridership with the preceding year. Off-peak ridership should increase by 10% over FY79. 11 244 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES Mo1REs DECISION PACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 1 OF 4 UNIT: MASS TRANSIT UNIT DESCRIPTION: - Provides a reduced level of service by discontinuing evening opera- tions. Other services would be continued as they are presently operated, including rush-hour trippers, the SEATS program and Saturday service. ADVANTAGES/BENEFITS: - Reduces operating costs by 10% while decreasing revenues by only about 5%. OPTIONS: - The City could contract with a private operator, but Federal and State assistance programs make this option unattractive. CONSEQUENCES: - If this level cannot be funded, the City should consider providing transit only on a very basic level, with hourly headways midday and Saturdays. - If this level is not funded, parking and traffic problems downtown will be compounded, and the increased use of private autos for intra- city trips will result in increased energy consumption. 245 Ir MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES ■LZ 2 CITY OF InWA CITY nFCISION PACKAGE. 12/20/78 1420.0 GFNaRAL FIND TRANSPnR74TTnN MASS TRANSPORTATION RESOURCES BUDr,,FT DEPT. R=DUIRFD FY79 PPnPn5AL P7RSOMAL SFPVICES 506.772 496,995 COMMOn- ITIES X4,932 5,550 SERVICE CHAPGES 213,029 7.87,030 CAPITAL noTLAY 610 1,135 TOTAL 8159343 7909710 PERSONAL SERVICES (6000) Transit Manager Senior Driver Maintenance Worker III Transit Op. Assistant Maintenance Worker II - Transit Dispatcher Account Clerk (PT) Bus Driver Bus Driver (PT) Maintenance Worker I - Transit (PT) Temporary/Overtime Wage Adjustment Health & Life Insurance FICA & IPERS ADMIN, ADMIN. ADJ. PROPOSAL 496,995 5,550 287,030 (850) 285 (850) 789,860 Em to es Authorized FY19e9 1 0 1 1 1 1 -- 1 1 1 1 -- -- 1 19 18 17 18 4 2* 45 43 45 43 45 43 LFVF.L 1 COUNCIL BUDGET ADJ. FY80 BUDGET FY1980 $ 17,998 12,624 12,277 10,387 5,145 183,419 121,118 10.666 373,634 31,651 20,550 20,570 446,405 50,590 $496,995 CAPITAL OUTLAY (9000) Desktop calculator $ 285 * Two part-time Maintenance Worker I positions were transferred to the Equipment Division and made into one full-time position. 246 Ir MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES ?40111ES i DECISION PACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 2 OF 4 UNIT: MASS TRANSIT UNIT DESCRIPTION: - Provides mass transit service on the level currently operated, including evening service on hourly headways, 6:30 PM until 10:00 PM, Monday through Saturday. ADVANTAGES/BENEFITS: - Makes public transit an attractive alternative to the private auto for many trips; reduces downtown parking demand and traffic congestion. OPTIONS: - The City could contract with a private operator, but Federal and State assistance programs make this option unattractive. CONSEQUENCES: - If this level is not funded, Iowa City will return to the transit service provided in FY77, before the institution of evening service. - The persons most adversely affected will be shoppers, students and workers who utilize the evening buses. 247 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES �j w 1s e CITY OF TnWA CITY DECISION PACKAGE 12/20/78 rFNFRAL FUNO 1470.0 ION TRpMSPORTA r MASS TRANSPORTATION LFVFL 9 PS SOURCES DUOGFT OFPT, ADMIN. ADMIN. COUNCIL RIIOGFT REQUIQEO FY79 PanPnSAL ADJ. PROPOSAL ADJ. PY60 PE RS OMAL SFoViCF$ 38r690 44x9,90 44,590 COMMOD- ITIrS 16.187 1,920 1,920 SFPVICF Wj CHARr,ES 71.,794 53,260 539260 iY- CAPITAL OUTLAY 57.430 52,500 13,242 65,741 T!1TAL 184,096 152,270 13,242 165,511 PERSONAL SERVICES (6000) Employees Authorized BUDGET , FY1979 PT1980 FY1980 Bus Driver 1 1 $ 9,562 Bus Driver (PT) 4 4 26 102 � 5 664 Wage.Adjustment 1,961 Health & Life Insurance 2,496 FICA & IPERS _ _ 4,469 5 5 $44,590 CAPITAL OUTLAY (9000) Transfers Out $13,241 Back -pack vacuum cleaner 500 Equipment replacement reserve 50,000 Floor scrubber 2,000 65.74.1 248 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES P•. ' 0ECISI0NPACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 3 OF 4 UNIT: MASS TRANSIT UNIT DESCRIPTION: Provides the current level of mass transit service and includes the following improvements: 1. Two additional "tripper" buses are operated during rush -hours. These extra buses must be leased or purchased. 2. The contract with Johnson County SEATS is expanded to provide for two in -city vans rather than one. 3. Evening service, currently ending at 10:00 p.m., is extended until midnight. ADVANTAGES/BENEFITS: 1. Peak period capacity is increased, so that "crush" conditions and bypassed riders are avoided on all routes. 2. The in -city SEATS service, which is operating at (and above) capacity, is expanded to better serve Iowa City's elderly and handicapped residents. At the present time, the City is receiving more service from Johnson County SEATS than it is paying for. The in -city service is now carrying 1000 riders per month, while only 800 were anticipated when the contract was written, and some days two vans are employed full-time in Iowa City. In FY80, in -city demand will continue to increase, especially if the new Senior Center becomes a reality. To satisfy this demand and provide a "fair share" of the SEATS operation, the City should provide an additional van and the funds to support•its' operation. 3. The evening buses, which currently miss the shift -change times of the hospitals and other employers will be able to serve evening and late- night employees. OPTIONS: The City could contract with a private operator, but Federal and State assistance programs make this option unattractive. CONSEQUENCES: Transit services will continue to be provided at existing levels with the following problems: 1. Severe overcrowding at rush -hours. 2. Johnson County vans will continue to be used to meet City needs. 3. Evening service will continue to serve students and shoppers, but miss most evening employees. r 249 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140INES j CITY nF TnWA PITY DFCI BION PACKAGE 12/20/78 i 1420.0 GENERAL FUND TP.ANSPORTATInM MASS TRANSPORTATION 1 LEVFL 3 P°SnURCFS BUDGET OFPT, AOMIN. AOMTN.. COUNCIL BUDGET PCQUTPFD FY79 0P.OnnSAL AnJ. PROPOSAL AOJ. FY80 PEPSONAL s SFaVICFS 35,791 35.791 i } COMMOO— ? ITIFS 200 200 — SEDVICE i CHAPGES 45,390 45,390 CAPITAL _L OUTLAY 20,000 209000 TOTAL ,: 101,3R1 1011381 PERSONAL SERVICES (6000) Employees Authorized BUDGET — ., FY1979 FY1980 FY1980 Bus Driver -- 2 $17,114 Maintenance Worker I (PT) -- 1 6,418 4 23,532 - > Temporary/Overtime 4,817 Wage Adjustment 1,457 ;' Health & Life Insurance 2,444 FICA A IPERS _ _ 3,541 $35,791 CAPITAL OUTLAY (9000) Parking lot paving $12,000 15 -passenger van (SEATS) 8,000 I' $20,000 250 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I401MES i DECISION PACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 4 OF 4 UNIT: MASS TRANSIT UNIT DESCRIPTION: Provides the service proposed in Level M3, plus the following: 1. Sunday transit service, with hourly headways 9 AM to 5 PM. 2. 15 -minute headways on all routes during rush-hour, eight months a year. ADVANTAGES/BENEFITS: 1. Provides a superior level of transit service to the community. 2. Offers service to Sunday church -goers, shoppers and socializers. At present the only Sunday public transportation is via taxi or Johnson County SEATS. 3. -.Provides rush hour service that minimizes waiting timesand over- crowding. Adequate capacity on all routes means better schedule adherence and increased rider comfort. OPTIONS: Same as Level M1. CONSEQUENCES: Identified needs (Sunday service and increased rush hour service) will still be lacking. 251 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES CITY OF InWA CirY DErISION PACK Af.E 12/7.0178 j 1420.0 GFNFRAI. FUND i TPANSP,7?PTATI0,N MASS TRANSPOPTATION RISC IP CES HUDf,FT DFP*. RE9UIRF.D FY79 PRnPPSAL 4(?M N. LcVFL 4 COUA0i. BUDYA0 1 -- ADJ. PROPOSAL PERSONAL SF7VICF5 57,340 57,340 COMMOD— ._, ITIFc 200 200 — SERVICE CHARGES 71,730 71,030 CAPITAL oUTLav 11000 1.000 TOT At. 129,570 129x570 PERSONAL SERVICES (6000) Em to ees Authorized FY19 BUDGET 9 FY19 0: FY1980 Bus Driver (PT) MaintenanceWorker II -- - 5 $32,089 _ i6 -- 1 10 113 Temporary/Overtime Wage Adjustment 2,954 ^ Health & Life Insurance 2,321 u. FICA & IPERS 4,223 — _ 5.640 -- u f $57.340 CAPITAL OUTLAY (9000) Carpeting - Drapes (Transit Office) i — $ 1,000 J J } — P. i 3 252 FICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES GENERAL TRANSPORTATION STREET SYSTEM MAINTENANCE FUNCTION SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL, RECEIPTS EXPENDITURES ersona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ -- $ - $ 8,800 $ 20,401 $ -- $ -- 8,989 7,500 3,250 2,380 1,300 2,225 776,780 570,617 901,546 $ 808,550 $ 579,417 $ 907,021 $ 228,297 $ 241,752 $ 247,313 216,451 153,005 167,700 179,972 132,860 201,271 117,687 43,000 285,262 66,143 -- -- $ 808,550 $ 570,617 $ 901,546 $ -- $ 8,800 $ 14,275 253 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIIIES M GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PUBLIC WORKS PROGRAM: TRANSPORTATION UNIT: STREET SYSTEM MAINTENANCE - UNIT DESCRIPTION: The function of the Street Division is to provide maintenance and improve- ment of the street system of the City. Specific work functions include: repair, maintenance and improvement of streets, alleys, curbs, bridges, sidewalks, storm water inlets, catch basins, and natural drainage -ways; removal of snow from streets, sidewalks, and City owned parking lots; removal of leaves; removal of debris that results from unusual storms and disasters; cleaning of streets, catch basins, storm water inlets, and City owned parking lots; minor repair and improvement to City owned buildings; and to provide construction support services to all other City departments and divisions. UNIT GOAL: 1. To provide the highest level of repair, maintenance, improvement, cleaning, and other agency support services possible; consistent with funds allocated. 2. To provide analysis of immediate and long range maintenance needs of the City's street system and related facilities in order to recommend remedial and ongoing maintenance practices designed to protect existing facilities and reduce future reconstruction costs. UNIT OBJECTIVES: 1. To continue converting the operational methods of the Street Division toward planned, expeditious, and economical work programs rather than a complaint oriented operational strategy. 2. To reinventory the condition of the street system and related facili- ties in September, 1979 in order to present a long range guide to future reconstruction needs prior to the preparation of the FY81 budget. 3. To continue concentrating on the higher priority trafficways and bus routes and to progress on the repair of residential streets consistent with available funding. UNIT MEASUREMENT: 1. 2. Volume of complaints received - compare FY79 to FY80. Presentation of report by October 1, 1979. 3. Fewer complaints, more scheduled work, less unscheduled work. UNIT ANALYSIS: The achievement of the above objectives will allow the Street Division to progress toward a point in which a stable work force size and budgetary requirements will be able to maintain the street system without excessive -- citizen dissatisfaction. 254 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES �a DECISION PACKAGE ca DEPARTMENT: PUBLIC WORKS LEVEL 1 OF 3 UNIT: STREET SYSTEM MAINTENANCE - REDUCED c+. UNIT DESCRIPTION: - Provides for supervision, permanent labor and overtime, at a level i consistent with last year's funding. - Provides a reduced level of commodities and services and charges. - Maintains the existing program in the areas of emergency repairs, 64 street cleaning, snow removal, leaf removal, and cleaning of catch basins. - The following programs are eliminated: bridge repair, sealing, L, mudjacking, road oiling, rock road resurfacing, rock road blading, I alley blading, crack sealing, sealing of bridge decks, reshaping drainage ditches, curb repair, and the expanded concrete street repair program. ADVANTAGES/BENEFITS: 11A Provides: "I - a strong snow and ice control program similar to this year. - funding to allow the service of leaf removal. - funding to allow street cleaning and catch basin cleaning to continue at the present level of service. manpower for a limited number of projects planned by other City departments and divisions. - sufficient resources to perform on a complaint oriented day to day basis only. - funding for ongoing equipment replacement fund. OPTIONS: All in I led the Engi eeri g Division whication of h could d theorted n contract out any repairs.t defects could be hand ' This would allow the division's equipment fleet to be sold.and the employees to be dismissed or transferred. This would result in.a drastic, reduction in expenses in the short term but would result in astronomical reconstruction costs in the future. This would also result in an increase in the.time involved in performing repairs and could result in.a dramatic increase in citizen complaints. CONSEQUENCES: Failure to approve this'level will result in the elimination of the Street Division as well as the City's ability to make street repair. 255 r. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CITY OF InWA CITY DF.CISIFIN PACKAGE 12/20/78 1430.0 GENERAL FUND TQANSPnPTATION STREF-T SYSTEM MAINTENANCF PaSnURCFS BUDGET OF.oT. PFOUTRE0 FY79 PPOPOSAL PEQSONAI. 1 14,192 S�QVICES 222,928 234,353 cimmon- 5 48,591 ITIFS 138,005 104,900 S=°VICE 1 10,331 C4406FS 126,860 190,271 CADITAL 1634 10 276 22-2—,t nUTLAY 180100 92,640 Tr)TAI. 505,693 622,164 PERSONAL SERVICES (6000) Supt. of Streets. Sanitation Asst. Supt. of Streets Maintenance Worker III Maintenance Worker II Maintenance Worker I Clerk -Typist Overtime Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) 540-EQPT. Replacement Fund LFVFL 1 ADMIN. AnMIN. COUNCIL RUDGFT ADJ. PROPOSAL ADJ. FY80 234,353 104,900 190.211 4 929640 622,164 Employees Authorized BUDGET FY1979 FY1980 FY1980 1 3/4 $ 14,550 1 1 14,192 6 6 73,081 5 5 48,591 4 3 26,099 -- 1 10,331 25,000 17 1634 10 276 22-2—,t 12.233 17 16 3/4 $234,353 256 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES $ 92,640 $ 92,640 DECISION PACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 2 OF 3 UNIT: STREET SYSTEM MAINTENANCE - CURRENT LEVEL UNIT DESCRIPTION: - Provides 6 temporary employees to offset vacations and provide for the normal summer repair activities. - Provides additional commodities and services and charges to allow the following programs: rock road blading and resurfacing, ditch cleaning, alley blading, curb repair, street repair, rock road oiling and repair to bridges. ADVANTAGES/BENEFITS: - Will provide services consistent with previous years. - Will allow the division to respond to nonemergency citizen requests. OPTIONS: Decision could be made to reduce services in the area of. Street System Maintenance. CONSEQUENCES: Level 2 will provide for repairs after a street falls apart but will not provide for maintenance to stop the street from breaking up. 257 01 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1101NE5 CITY OF IOWA CITY DECISION PACKAGE 12/20/78 1430.0 GENEPAL FUND TRANSPORTATION STPFFT SYSTFM MAINTENANCE I RFSOIIRCES BUDGET DEPT. RcQUIPEn FY79 DPOPOSAL PERSONAL SERVICES 10.500 12,960 COMMOD- _' ITIF.S 62000 [ _ SFRVICE CHARGES 119000 G _ CAPITAL OUTLAY 17,500 Tr1TAL 29,700 96,760 PERSONAL SERVICES (6000) Temporary -, CAPITAL OUTLAY (9000) g None J I _ E g J e p 258 LEVFL 2 ADMIN. ADMIN. COUNCIL BUDGET ADJ. POOPOSAL AIIJ. FY80 12,960 62,800 11,000 4�0 869760 Em to ees Authorized BUDGET FY -19% PY1980 FY1980 6 6 $12,960 $12,960 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DECISION PACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 3 OF 3 UNIT: STREET SYSTEM MAINTENANCE UNIT DESCRIPTION: - This level provides for two inches of rock on all alleys in the community. The former policy of having owners pay for the rock is unworkable and does not result in adequate alley maintenance. - This level provides for a repetitive program of chip sealing, fog sealing, crack sealing, and mudjacking of the City's street system. Specifically, it provides for mudjacking under 176,000 square yards of concrete streets, crack sealing of 176,000 square yards of concrete streets, chip sealing of 38,000 square yards of asphalt streets, fog sealing of 76,000 square yards of asphalt streets and crack sealing of 76,000 square yards of asphalt streets. Concrete streets are on a five year cycle of mudjacking and joint seal repair while asphalt streets are on a three year cycle of crack sealing, fog sealing, and chip sealing. - This level provides equipment for the expanded concrete street repair/curb repair program. During the first three years of the program the emphasis would be upon concrete street repair and only enough curb work would be done to support the asphalt overlay program. The amount of concrete street repair accomplished would be 5,098 square yards. - Five truck radios to allow communications without excess vehicle travel ADVANTAGES/BENEFITS; - Provides for a planned maintenance program on all City streets for a 20 to 40 year period. - Provides adequate alleys for local access to garages and properties and access by service vehicles such as garbage trucks. OPTIONS: - Decision could be made to rent additional equipment as needed for the expanded program. - Defer maintenance and plan on replacing entire street at a later date. CONSEQUENCES: - Failure to approve this level definitely will result in increased costs later and poor street surfaces now. 11 259 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CITY OF IOwA CITY DECISION PACKAGE 12/70/78 1430.0 GFNERAL FUND TRANSPORTATION STPFF.T SYSTEM MAINTENANCE LFVFL 3 a=SOI.IRCES BUDG°T DFPT. ADMIN. ADMIN. COUNCIL BUDGET REQUIRED FY79 PROPOSAL ADJ. PROPOSAL ADJ. FYBO PFR.SONAL 4� SERVICES 8,424 CMMO D— O ITTES 151000 SERVICE CHARGES 6+'100 CAPITAL jw OIITLAY 79500 192,622 192,622 Tr)TAL 36024 192,622 192,622 PERSONAL SERVICES (6000) -' Employees Authorized BUDGET FY1979 FY1980 FY1980 None CAPITAL OUTLAY (9000) Vibrating Plate Compactor (4) .$ 3,000 Crack Cutters (2) 3,000 -Truck radios (5) 3,425 Air compressors (2) 24,000 j Mudjack machine 20,000 Curb paver 5,000 Concrete forms & minor equipment 3,000 _ 54,000 Alley surfacing Street sealing/mudjacking 77,197 $192,622 t J J -I t 260 i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES FUNCTION SUMMARY GENERAL TRANSPORTATION TRAFFIC ENGINEERING CLASSIFICATION ACTUAL ESTIMATE BUDGET l FY 1978 FY 1979 FY 1980 I BEGINNING BALANCE $ -- $ (662) $ 3,988 RECEIPTS: Property Taxes $ 7,727 $ __ $ _ Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services 3,482 11000 1,800 Intergovermnental Revenue 2,905 __ -- Use of Money & Property Miscellaneous Revenue 1,842 3,650 1,150 Transfers: Bond Transfers_ - Expense Transfers 305,610 379,979 383,887 Other Transfers -- __ TOTAL RECEIPTS $ 321.566 $ 384.629 _ $ 3g6,837 EXPENDITURES Personal Services $ 124,983 $ 141,902 $ 145,610 mD Coodities 59,235 73,103• 69,376 Services & Charges 124,541 126,374 148,213 Capital Outlay 13,469 38,600 20,688 Debt Service -- Transfers - TOTAL EXPENDITURES $ 322,228 $ 379,979 $ 383.887 ENDING BALANCE $ (662) $ 3,988 $ 6,938 261 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PUBLIC WORKS PROGRAM: TRANSPORTATION UNIT: TRAFFIC ENGINEERING UNIT DESCRIPTION: The function of traffic control is to install and maintain traffic signs, paving markings, traffic signals and the City -owned street lighting system. UNIT GOAL: 1. To provide effective corrective and preventative maintenance to existing traffic control systems. 2. To provide economical, efficient installations and modifications to improve the various traffic control systems. UNIT OBJECTIVES: 1. Continued reduction of signal and street light corrective maintenance call outs. 2. Continued agressive signal controller preventative maintenance. 3. Continued traffic and accident analysis to determine trends and problems and propose corrective action. 4. Convert street lighting at Keokuk and Highway 6 intersection from high voltage mercury vapor to sodium vapor by June 1980. UNIT MEASUREMENT: 1. Number and type of corrective maintenance call outs per month. 2. Number of manhours spent on preventative maintenance. 3. Improved awareness to trends. Quicker response to request for traffic information. 4. Improve lighting at this intersection. 262 i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES i } a ti S s i ' M 263 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Wi DECISIONPACKAGE DEPARTMENT: PUBLIC WORKS ci UNIT: TRAFFIC ENGINEERING LEVEL 1 OF 3 UNIT DESCRIPTION: w - Provides for fixing the 600 City -owned street lights when they fail. No new street lights in existing residential areas or new subdivisions. - Maintains present signage system. - Provides for centerline and lane line painting only once per year (in lieu of twice �1 per year as the City has done previously) and one fall time f elementapreventative school omaintenancef - Providesfor City ,s os )s signalized ' intersections. R� ADVANTAGES/BENEFITS: w - Provides minimum traffic control effort at a reduced budget level. OPTIONS: - Contract maintenance efforts. CONSEQUENCES: w . i - Division cease to exist. } a ti S s i ' M 263 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I CITY 7F IOW4 CITY DECISION PACKAGE. 1/10.0 GFNEPAL FUND TRANSPFIRTATION RESOUQCFS BUDGET DEPT. RrOUIQEn FY79 QROPOS41 P-R50NAL 1 13,136 SF?VTCES 119009 145,610 COMMnn- 1 12,975 ITIFS 619,153 60,846 SEQVICF 2 19,259 CHARGES 88,52n 139,585 CAPITAL n!ITLAY 59150 20,698 TnTAL 275,540 366,729 PERSONAL SERVICES (6000) Traffic Engineer Senior Engineer Technician Electrician Electronics Technician Maintenance Worker III Maintenance Worker II Maintenance Worker I Temporary & Overtime Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) Equipment Replacement Poles and signal heads 264 12/20/78 TRAFFIC ENGINEERING LFVFL I ADMIN. ADMIN. COUNCIL BUDGFT ADJ. PROPOSAL ADJ. FY80 145r61D A 60,846 �V 1399585 4VO 209688 366,729 Employees Authorized BUDGET FY1979Y1F 990 FY1980 1 1 $ 19,476 1 1 13,136 2 2 27,493 1 1 12,975 1 1 12,318 2 2 19,259 1 9 1 9 6 017 —1 _16tt 21,868 6,087 6,981 9 9 $145,610 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES $ 16,188 4,500 $ 20,688 DEC ISIONPACKAGE DEPARTMENT: PUBLIC WORKS UNIT: TRAFFIC ENGINEERING LEVEL 2 OF 3 UNIT DESCRIPTION: - Provides second painting of center lines and lane lines. - Provides funds for rental of new street lights installed in new subdivision. Provides funds for replacing deteriorating signs and posts in the existing on -street sign systems. ADVANTAGES/BENEFITS: - Provides for signing, street marking painting, street lighting and signalization at present levels of service. OPTIONS: - Provide only minimum levels of traffic control systems. CONSEQUENCES: .. Only minimal traffic control services would be provided. I 0 �^I 265 M MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES ( CITY OF TnuA CITY DFCTSTON PACKAGE f 1410.0 GrNFPAL GVNn -7A P P 17./7.0/78 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I r N5 n rATtnN TRAFFIC ENGINEERING l LEVFL 2 PC SOURCES P.UnC,FT DEDT. ADMIN. ADMTN. COUNCIL BUDGFT R=QUIP.F.D FY79 PROPOSAL ADJ. PROPOSAL ADJ. FYBO a i _I PERSONAL Slap VTr..ES 21.993 COMMOD- _i ITTES 5.150 Br 530 89530 O SCD VTI.F CIARGES 36x754 8r67.8 89628 _ CAPITAL OU -1. AY 12,950 -- -- TOTAL 76,247 17,158 -- 17,158 PERSONAL SERVICES (6000) E_mpt_oyees�Au_th�orized FY -19279 X80 BUDGET FY1980 — None CAPITAL OUTLAY (9 00) None i t r -- 266 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DEC IS ION PACKAGE DEPARTMENT: PUBLIC WORKS UNIT; TRAFFIC ENGINEERING LEVEL 3 OF 3 UNIT DESCRIPTION: Provides for replacement/expansion of devices. City's traffic counting Improve street lighting at Keokuk/Highway 6 intersection. ADVANTAGES/BENEFITS: Will permit expansion of City's data collection effort. Will reduce maintenance and provide for better lighting. 267 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES w CITY OF IOWA CITY DFCISION PAr,KAGF 12/20/78 j , 1410.0 GENERAL FOND TRANSPORTATION TRAFFPC E118INEERING i .. RESOURCES PEQUIOE9 BUDGET DEPT. FY79 OPOOOSAL ADMIN. ADMIN. COUNCIL L5VFL 2 SUOGFT — ADJ. PROPOSAI. ADJ. FVRC j PERSONAI. COMMOO— i ITIEc 6#)00 5,600 5,600 SERVICF CHARGES 1x092 CAPITAL OUTLAY 21,100 7,000 7, 000 _ TOTAL 28,192 12,600 129600 ' PERSONAL SERVICES (6000) j Employees Authorized FY1I : BUDGET 9� FY1980 _. ..None ;j CAPITAL OUTLAY (9000) ~ New traffic counter system ;7.000 J j j I 268 MICROFILMED BY JORM MICROLAB • CEDAR RAPIDS -DES 14011JES PROGRAM SUMMARY GENERAL PHYSICAL ENVIRONMENT CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE / RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES ersona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 16,256 $ $ 2,571 $ 46,582 t *Landfill fund balance transferred to Enterprise Funds not reflected on Function Summary. **Because transferred to Administration. i' 269 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIIIES $ $ 49,153 $ $ 1,490 $ -- $ -- 8,529 3,078 150* $ 13,247 $ $ 52,162 $ -- $ t *Landfill fund balance transferred to Enterprise Funds not reflected on Function Summary. **Because transferred to Administration. i' 269 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIIIES FUNCTION SUMMARY GENERAL PHYSICAL ENVIRONMENT SANITATION/RECYCLING CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES ersona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 16,106 $ __** $ $ 2,571 $ __ $ 46,582 $ 49.153 $ $ $ 1,490 $ -- $ 8,529 3,078 $ 13.097 $ __ $ $ 52,162 $ __ $ *Because transferred to Administration. WE MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MICROFILMED BY JORM MICROLAB (Joni, snrtns•.�E'. liourrs HUMAN DEVELOPMENT PARKS `b RECREATION LIBRARY I�ws.ri o Ba , M MICROFILMED BY JORM MICROLAB (Joni, snrtns•.�E'. liourrs g PROGRAM SUMMARY GENERAL HUMAN DEVELOPMENT CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL, RECEIPTS EXPENDITURES e�rsona -Services Commodities Services & Charges .Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 7,810 $ 48,980 $ 27,433 $ 1,004,373 $ 1,114,313 $ 1,144,291 8,681 51000 9,500 15,656 14,000 12,000 129,438 134,100 137,065 9,558 91000 17,550 13,711 18,400 12,700 247,715 3,400 135,000 $ 1,429,132 $ 1,298,213 $ 1,468,106 $ 872,133 $ 930,147 $ 1,023,570 78,196 97,329 90,364 173,007 191,804 252,022 264,626 100,480 129,583 $ 1,319,760 $ 11495,539 $ 1,387,962 $ 48,980 $ 27,433 $ -- 271 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 6I0INES HUMAN DEVELOPMENT PROGRAM COMMENTS PARKS"AND RECREATION ADMINISTRATION The proposed budget for FY80 provides for the funding of level 1. There is no program change and this will continue the present level of service. Parks The proposed budget for FY80 provides for the funding of levels 1 and 2. There is no change in program and this continues the present levet of service. Recreation The proposed budget for FY80 provides for the funding of levels 1 and 2. This will continue the present level of service. There are program changes in levels 1 and 2 but these are accomplished within the existing budget and result from the public's program preference. There is an increase in salaries for part-time employees. This results from difficulty in recruiting employees and changes in the minimum wage rate. As the minimum wage rate increases for other employment in the community, positions in the Recreation Division become less attractive. Forestry/Nursery i I The proposed budget for FY80 provides for the funding of level 1. This continues the present level of service. Included in level 2 is a City-wide tree planting program which was eliminated a couple of years ago because of budgetary restraints. LIBRARY The proposed budget for FY80 provides for the funding of levels 1 and 2. This will continue the present level of service. However, included in level 2 is an additional library clerk which was not provided in FY79. This work currentlyis being study and CETA employees. The availaility ofpperformed persons these programs is diminishing. Therefore, in order to maintain the same level of service it is necessary to hire one additional full-time library clerk. Level 3 of the library budget proposes expenditures which are related to the new building program. The City Council may wish to discuss with the Library Board those particular areas which are critical for the building program. 11 272 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MONIES SENIOR CENTER The proposed budget for FY80 for the Senior Center provides for the i funding of level 1. This budget is an estimate both from the standpoint of dollars and time. v` This budget does not take into account funding from other sources. It is necessary that the City discuss funding of the Senior Center with the County and other groups to ensure sufficient financial J _ support. t f1 CEMETERY The FY budget for 1980 proposes funding of Levels 1 and 2. This will continue the present level of service. An additional temporary position is provided in the Cemetery budget for FY80. The Cemetery has been using CETA employees to supplement its staff. With the unavailability of CETA employees, an additional person is required to maintain this same level of service. i i _1 i i 273 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES GENERAL HUMAN DEVELOPMENT PARKS AND RECREATION FUNCTION SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES $ (1,702) 8 70,247 $ 47,616 $ 722,237 $ 724,761 $ 774,849 8,681 92,531 9,558 11,755 182,715 $ 1,027,477 5,000 85,600 9,000 15,400 3,400 $ 843,161 9,500 85,085 17,550 10,800 61,990 $ 959,774 ersona Services $ 560,465 $ 602,429 $ 670,601 Commodities 67,896 88,229 79,284 Services & Charges 130,477 143,304 203,522 Capital Outlay 196,690 31,830 53,983 Debt Service -- -- -- Transfers -- -- -- TOTAL EXPENDITURES $ 955,528 $ 865,792 $ 1,007,390 ENDING BALANCE $ 70,247 $ 47,616 $ -- 274 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140114ES .4 I 1 GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PARKS & RECREATION PROGRAM: LEISURE AND CULTURAL UNIT: ADMINISTRATION OPPORTUNITY UNIT DESCRIPTION: The function of Parks and Recreation administration is to: 1. Direct and oversee operations in the department's six divisions: Recreation, Parks, Cemetery -Forestry -Weed Control, Government Buildings, Central Business District Maintenance and Senior Center. 2. Coordinate the efforts of the above divisions and coordinate City projects with other City departments and divisions. 3. Meet with and supply necessary information to the Parks and Recreation Commission. 4. Supply administrative and secretarial services to the department's division. UNIT GOAL: To provide a wide variety of Parks and Recreation services and programs through the efforts of a well -motivated, efficient work force at a level of service desired by the City Council. UNIT OBJECTIVES: 1. Prompt dissemi;lation of information from the Council, City Manager, Parks and °ecreation Commission, and other departments and divisions to appropriate division heads and divisions. Ongoing. 2. Systematic monitoring of divisions to ensure that each is functioning at capacity for the complete budget year. Ongoing. 3. Avoid duplication of services within city government,.and attempt to avoid 'duplication of parks and recreation services that are offered by other governmental units or private enterprise. Ongoing. UNIT MEASUREMENT: 1. Effectiveness will be reflected in how well divisions serve the public. This will be determined by the frequency of legitimate complaints. 2. Quality will be measured by results and comments on city monthly survey by the departments. Request for service forms available at the Rec Center and some parks, results of eight block area Leisure Needs Survey and use surveys conducted at Rec Center. 3. Avoidance of in-house duplication will be accomplished by in-house staff meetings. Outside duplication avoidance will be accomplished by meetings with various groups, such as Johnson County Regional Planning Open Space Committee, Kirkwood and University Recreation Services. FA, 275 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES i DECISION PACKAGE DEPARTMENT: PARKS AND RECREATION UNIT: ADMINISTRATION LEVEL 1 OF 1 UNIT DESCRIPTION: - Provides for administrative direction of the Department's six divisions - Recreation, Parks, Cemetery, Forestry -Weeds, Government Buildings, CBD Maintenance and the Senior Center. - Provides for liaison, professional assistance and clerical services to the Parks and Recreation Commission. - Provides technical information; data, reports and recommendations to the City Manager and City Council. - Provides for information dispersal to public regarding facilities, programs, operations and procedures and future planning. Provides for coordination of division activities with' other City departments and divisions. Provides for clerical assistance to the Director and the department's six divisions. ADVANTAGES/BENEFITS: - Initiates cooperative work arrangements between divisions to avoid duplication of efforts. - Provides for division of leadership in absence of superintendents. - Provides for some technical assistance to divisions. - Keeps clerical support within the department. - Reduction of citizen complaints. OPTIONS: - Each division head reports to the City Manager. - Liaison with Parks and Recreation Commission done by division heads or .others. - Reports, data, technical information and recommendations to City Manager and Council done by consultant or others. - Let Word Processing or others do clerical work. - Let others answer phones and radio. CONSEQUENCES: - Division heads would have many additional duties, reducing their effectiveness. - The Parks and Recreation Commission, City Manager and Council would not get adequate information. - Increased citizen dissatisfaction and complaints. 276 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140114ES CITY OF InWA CITY DECISION PACKAGE 12/20/78 1650.0 GENFR.AI FUND _. HUMAN DEVFLOPMFNT PARKS E RFC. ADMIN. I RESOURCES BUDGET DEPT. ADMIM. ADMIN. COUNCIL s RFQUIDFD FY79 wRnpnSAL AOJ. PROPOSAL. ADJ. ! PERSONAL 3 SERVICES 38,017 409041 40,041 LFVEL I HUDGFT FYRO cOMMOD— i _ ITIFS 1,620 1,665 1 66 ` • 0 y PI CHApCrFS 2y500 2,575 29575 CAPITAL nUT L AY TnTAL 42,137 44,281 PERSONAL SERVICES (6000) J Director Senior Clerk Typist Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) None I '1 5 7 277 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401IIES 44,281 Employees Authorized BUDGET I FY1979 FY1980 FY1980 1 1 $26,064 1 1 10 697 2 2 36:761 ' 2,022 1,258 i 2 2 $40,041 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401IIES - GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PARKS AND RECREATION PROGRAM: HUMAN DEVELOPMENT UNIT: PARKS UNIT DESCRIPTION: The function of Parks is to provide sufficient open space and recreational facilities for outdoor leisure -time activities; and to improve and maintain these facilities. UNIT GOAL: To provide the best services possible with the resources available to satisfy the leisure needs of all -age citizens. - UNIT OBJECTIVES: 1. Reduce trim mowing and hand weeding through the use of growth retardants and ground sterilants in problem areas. Ongoing. 2. Provide access to wood play equipment area in City Park for the handicapped. September 1979. 3. Construct a 65' x 100' (20 cars) rock -base parking lot in Wetherby Park. October 1979. 4. Establish an annual tree planting program in City Park on a limited scale. Ongoing. 5. Up -grade turf areas with a regular program of cultural practices. Ongoing. UNIT MEASURMENT:- 1.. Problem areas include fence lines, parking lots, etc. Controlled plant growth in these areas will cut labor costs and eliminate - unsightly weeds. 2. Play area has some existing equipment for handicapped. Area will be hard surfaced with parking and walks. 3. Parking space is needed with additional facilities that have been added, and the existing garden plots. 4. A replacement program is needed to establish new plantings. Age and disease problems are causing a continual decline in the number of original trees. 5. A program of cultural practices will be carried out on a seasonal basis. Test areas will be established for experimental purposes. UNIT ANALYSIS: All of the Objectives can be accomplished with existing personnel. The monetary costs involved are reasonable and would not require budgeting beyond normal levels. Funding for trees could come from the Forestry Division. 278 MICROFILMED BY DORM MICROLAB CEDAR RAPIDS•DES MOINES ■ 0ECISI0NPACKAGE DEPARTMENT: PARKS AND RECREATION UNIT: PARKS UNIT DESCRIPTION: LEVEL 1 OF 3 - Provides for trash pickup twice in a seven day period. - Provides for once -a -week mowing of high -use areas - limited mowing of other assigned areas. - Provides for once -a -week cleaning of picnic shelters. -Provides for 3 -times -a -week maintenance of ball diamonds. - Provides for 3 -times -a -week cleaning of restroom facilities. Provides for snow removal in parks only. Provides basic maintenance and repair of equipment. Provides. for skating pond ice re -surfacing once a week. Provides for. mulching of leaves only. Provides for some tree planting and pruning in park areas ADVANTAGES/BENEFITS: - Provides minimum basic services of park maintenance activ- - Provides for replacement of small equipment and mina facilities. OPTIONS: - Contract trash and refuse pickup with private business. - Assign non -park area mowing to other City departments or c outside parties. Contract horticultural duties to private business and se( help. Assign all non -park area snow removal to Street Department Assign ice rink operation and ball diamond maintenance tc Division. CONSEQUENCES: - Citizen complaints of excess litter and dirty facili increase. - Floral displays in parks and public areas would probab existent. - Turf quality would deteriorate from inadequate mowing aI disease and insect problems. 279 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES -' CITY OF IOWA CITY OFCISTON PACKAGE 1621.0 GFN9RAL FUND HUMAN DEVELOPMENT PARKS GFNFRAL SUPFRVISInN RESOURCES BUDGET DEPT. ADMIN. ADMIN. R-OuIRED FY79 PROPOSAL ADJ. PROPOSAL Pao rnNAL SFRVICES 172.181 176,432 cn4mnD- 1 $ 17,890 1TTFS 36,n80 25,471 S"VI CF 3 36,429 CHAPGES 28,147 55,726 CAPITAL. 1 8,754 OUTLAY 12090 299938 T'7TAL 249,598 787,569 PERSONAL SERVICES (6000 Park Superintendent Senior Maintenance Worker Maintenance Worker III Maintenance Worker II Maintenance Worker I Temporary/Overtime Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000 6' Lear Mount Rotary Mower Trim Mowers (6) Chain Saws (2) 9540 - Equipment Replacement 280 COUNCIL ADJ. 12/20/78 LFVFL 1 BUDGET FY80 176,437. 25,473 O 55,726 29,938 2871 56q EmDlovees Authorized BUDGET YY11979 —FY1980 FY1980 1 1 $ 17,890 3 2 26,690 3 3 36,429 3 4 45,122 1 1 8,754 1 11 1 11 347 712618e,'_M 7,419 8.781 11 11 $176,432 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES $ 1,800 1,200 500 3,W 26.438 29.938 DECISION PACKAGE DEPARTMENT: PARKS AND RECREATION LEVEL 2 OF 3 UNIT: PARKS UNIT DESCRIPTION: - Provides for trash pickup 3 times, per week. - Provides for weekly mowing of regular park areas and every 10-14 days for balance of turf areas. - Provides for cleaning picnic shelters 2 times per week. - Provides for daily maintenance of ball diamonds during the work week. - Provides for daily maintenance of high use restroom facilities. Provides for required snow removal in parks and assigned non -park areas.. Provides for mulching, leaf pickup and composting. 'Provides for regular repair and maintenance of buildings and facilities.. Provides for skating pond ice resurfacing 2 times per week. Provides for regular horticultural activities including planting and maintaining flowerbeds, weeding, landscaping, tree planting and supervised nature hikes. ADVANTAGES/BENEFITS: - Provides for most, regular seasonal maintenance activities. - Provides for some maintenance of non -park City -owned facilities. . - Saving leaves will provide low-cost organic matter for horticultural plantings. - Provides for some replacement of equipment. - Provides for better public awareness of services performed. OPTIONS: - All maintenance of buildings and equipment could be contracted out or assigned to other City departments. Snow removal could be assigned to Streets Division. CONSEQUENCES: Park facilities and equipment will deteriorate. - Citizen complaints will likely increase if no floral displays are provided. - Incidents of possible injury and lawsuits may result due to reduced ice and snow maintenance of walks, steps, etc. 11 281 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I901tIE5 CITY nF IOWA CITY DECISION PACKAGE 1521.0 GENCRAL FUND HUMAN OFVELCPMENT GENERAL SUPFRVISION PARKS PFSDURCES PUDGFr DEPT. ADMIN. ADMIN. COUNCIL R`')UIRED FY79 PROPOSAL ADJ. PROPOSAL ADJ. SONA L SEP VI CES 31,685 31,949 31,948 C0MA4nn- 12/20/78 LcVEL 2 BUDGFT FY80 IT S 4007 2YA30 2,830 0 SFPVICE CHAPGFS 2077 6,192 �0 h,192 CAPITAL - OUTLAY 7.9554 rr.h88 4,698 TOTAL 41x023 45,658 _ 45,658 PERSONAL SERVICES (6000) Em to ees Authorized BUDGET FY1979FY1g80"' FY1980 Senior Maintenance Worker 1 1 $11,722 Maintenance Worker II Temporary/Overtime 1 1 8,812 885�50�00 — Wage Adjustment 2 2 a[9,u34 Health $ Life Insurance _ _ 1,129 r _ 1,785 $31,948 CAPITAL OUTLAY (9000) p Posthole Auger u Tractor Chains (4 sets) $ 750 Tractor Comfort Covers (3) 700 300 — 9540 - Equipment Replacement 1,750 a 2.938 $ 4.688 1 � u 5 N l; 282 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DECISION PACKAGE DEPARTMENT: PARKS AND RECREATION UNIT: PARKS LEVEL 3 OF 3 UNIT DESCRIPTION: Provides for daily trash and litter pickup in parks in spring, summer and fall. Provides for additional security employees of park facilities thereby reducing vandalism. Provides' additional help for better maintenance of restrooms'and picnic facilities. Provides personnel to give assistance to the public on weekends. ADVANTAGES/BENEFITS: - Reduced citizen complaints. - Reduction in repair and replacement costs to facilities. Provides for better public relations. Provides for a more attractive park setting. OPTIONS: -Additional duties could be contracted or assigned to other City .departments. CONSEQUENCES: . The level of services will remain static or continue to decline. Vandalism will increase resulting in additional costs for repairs and replacement of some facilities. 2 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CITY nF IOWA CITY DECISION PACKAGE — 1621.0 GENERAL FU^ID HUMAN DEVFLOPMPNT PAPKS GENFRAL SURF?VISION R7S(71JRCP.S RUDGFT nFPT. ADMIN. ADMIN. REQUIRED FY79 PROPOSAL ADJ. PROPOSAL rPrRSONAI- S=CVTCFS 8,695 R,695 _ CnMMnn— i ITT9:S 2,830 29830 i SFDVTCF_ CHARGES 6,192 6x192 CAPITAL —; OUTLAY 1,750 1,750 E TnTAI 19,467 19.467 PERSONAL SERVICES (6000) Employees Authorized FY1979 FY1980 Temporary (Security Maintenance) _ 1 — _ 1 CAPITAL OUTLAY (9000) _ Front Mount Broom (small tractor) Welder (electric) Drill Press J s t p i a 284 01 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 12/20/78 LFVFL 3 COUNCIL BUDGET ADJ. FY80 BUDGET FY1980 58,695 $8,695 $1,200 300 250 51;750 GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PARKS AND RECREATION PROGRAM: HUMAN DEVELOPMENT UNIT: RECREATION UNIT DESCRIPTION: The division is responsible for the operation of the Recreation Center, swimming pools, and playgrounds, and the coordination of a wide range of recreational activities and services. With the advice of the Parks and Recreations Commission, the objectives of this division is to plan, promote, conduct, and evaluate organized programs and recreation activities for the public. UNIT GOAL: To provide a high quality year-round program of recreational and cu activities, which will meet the needs of a population having characteristice and interests. UNIT OBJECTIVES: 1. Provide more playground special events. Increase by two by Al 1979. 2. Provide expansion of adult sports activities and leagues to sery athletes and older age groups than are now participating. At one more major activity by April of 1980. 3. Provide cultural exposure experience program for elementary s children and senior citizens. At least four pilot activities b} 1980. 4. Expand outdoor type activities by four; such as cross country sk back packing, rock climbing, canoeing, by June 1980. 5. Expand pre-school activities by one. Complete by May, 1980. 6. Develop a youth archery club. Complete by April, 1980. 7. Expand "Friends" volunteer companion program for special popula ages 12 -senior citizens. Increase from five to ten. Complete by 1980. 8. Provide at least one adventure type activity for special popula Complete by May, 1980. 9. Level 3. Provide scheduled events in Governor Lucas Square wl series May -October by June 1980. 10. Level 3. Expand elementary gymnastics program from two to i schools. Complete by May 1980. 11. Level 3. Provide a group activity or club for special educa teens. Complete by April 1980. UNIT MEASUREMENT: 1. Activity report indicating attendance; program impact to be evalu by staff observation. Planning and implementation workload tc observed by existing staff and/or student interns if available. 2. Activity report indicating registration and program attendai Survey participants for program feedback. Planning implementation workload absorbed by existing staff. gig MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 3. Activity report indicating registration and attendance. Frequency of repetition of participants and post program survey for feedback. Planning and implementation workload absorbed by existing staff. - 4. Activity report indicating registration and attendance. Survey participants for program feedback. Planning and implementation workload to be absorbed by existing staff. 5. Activity report indicating registration and attendance, program success determined by staff observation and parent feedback. Planning and implementation workload absorbed. 6. Attendance increase/decrease and repetition of members. Participant feedback. Planning and implementation workload absorbed. 7. Measured by progress report. Current program implemented by existing staff; additional workload absorbed. 8. Activity report indicating registration and attendance. Program success determined by staff observation and participant feedback. Planning and implementation workload to be absorbed by existing staff and volunteers. LEVEL 3 9. Measured by attendance figures considering weather conditions, public reaction as judged by staff, merchants feedback. Records kept to compare performances. Planning and implementation by existing staff. 10. Activity report indicating registration and attendance. Program success determined by participant feedback and skill level attained. Planning workload absorbed, implementation requirement - two instructors. Additional staff to be paid from anticipated receipts. 11. Activity report indicating registration and attendance staff and school officials evaluation; possibly some parental feedback through participant surveys. Planning and implementing workload by existing staff and group leader to be funded. UNIT ANALYSIS: - Objectives 9, 10, and 11 will require funds to be budgeted beyond levels 1 and 2. The other objectives, #1-8, represent expansion and/or modification of existing programs. The success of all of these activities if well programmed by staff will hinge on public acceptance. The Recreation Unit of service designed to appeal to citizen leisure time needs is in a different position probably than any other City service in that there is and always will be direct competition. A constant problem facing the Unit is that of avoiding duplication and still providing the basic services that one expected. Competition comes from school systems, Kirkwood Community College, University of Iowa, county, state and federal agencies, quasi -public agencies, private clubs and private enterprise to mention some. These factors are to be considered in the complete analysis of the Recreation Unit. 286 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES rao1NES DECISION PACKAGE DEPARTMENT: PARKS AND RECREATION LEVEL 1 OF 3 UNIT: RECREATION UNIT DESCRIPTION: 1. Provide social recreation for senior citizens with Golden Age Club once a week and special activity days. 2. Provide cultural arts program for all ages: 14 classes in fall and winter, children's drama troupe, Horizons variety program on Saturdays, children's drop-in crafts on Tuesdays and Saturdays, photo dark room for public, periodic workshops and masters classes, summer concert series, exhibits. 3. Provide physical activities in Center: 4 sessions of kindergym, 2 sessions of women's fitness, roller skating every Tuesday evening, 2 men's basketball leagues, 1 boys' basketball league, 3 men's volleyball leagues, 2 women's volleyball leagues, 12 racquetball classes and 2 tournments, table tennis tournament, billiard tournament. 4. Provide drop-in use for basketball, volleyball, weight lifting, table games until 10 p.m., Monday through Friday, 1 to 5 p.m., Saturday and Sunday, 39 weeks of school year; until 10 p.m., Monday through Thursday, 9 weeks in summer. 5. Provide 35 play days for grade school children with crafts, roller skating, swimming, physical activites. 6. Provide 12 different activities for special populations including integrated opportunities. Provide trips and special events. 7. Provide for three ten -team men's softball leagues. 8. Provide for two eight -team women's softball leagues. 9. Provide for two tennis tournaments for all ages. 10. Provide for 86 tennis classes for all ages. 11. Provide 14 -team flag football league for 5th and 6th grade boys end girls. 12. Provide 6 week summer playground program at 8 sites. Activities include crafts, nature, sports, games, music, dance, and special events. 13. Provide three week public swimming pools open 12 weeks during the summer; one from 1 to 8 p.m., one from Ito 9:30 p.m., and one from 11 a.m. to 1 p.m. and 2 to 9. 14. Provide Center pool during the school year open Monday through Friday, Saturday mornings, and Sundays from 1 to 5 p.m. 15. Provide three sessions of swim instruction at three pools during June and 'July including all ages and all ability levels. 16. Provide five sessions of swim instruction in Center pool, August through May. 17. Provide synchronized swimming program for youth in winter and spring. 18. Maintain pool facilities for swim club, school teams, and P.E. classes. 19. Provide for two co-rec volleyball leagues in school gyms in winter. 20. Provide opportunities for various out-of-town bus trips during the year for all ages. U 287 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES a 288 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES rovide sports and games equipment on a loan basis to groups. ovide a reservation system for ball diamonds, park shelters, tennis urt.ovide Santa suits for rent to groups. ovide a farmers' market for 19 Saturday mornings. intain a large recreation center of people of all ages to use as ey choose during their leisure time. F intain a social hall, meeting rooms, and kitchen for groups to use r a variety of functions. ovide annual Halloween Parade, Table Tennis Tournament, Children's t Festival, Softball Tournament, Puppetry Festival and other ecial events.ES/BENEFITS: I _ - Provides wide variety of leisure time opportunities for people of various ages and abilities. 1 - - Provides for meeting most basic recreation needs of general public adding to the total well being — - of the community. Provides structure for competition, instruction "drop-in" of activities. and types ! - Provides facilities for other local non-profit groups which might not survive if public facilities were not available. OPTIONS: _ - Activity could be conducted by other agencies and/or local non-profit organizations. -! - The City could be a landlord and rent the facilities to others to carry out activity. - Some services could be conducted by private enterprise which has been done for many years. CONSEQUENCES: - - Some of the public who cannot afford or choose not to make the expend- iture for a private - source of recreational service would be deprived. If the City were to become a landlord — and rent facilities, contracts would need to be enacted and supervised. Bidding for time and space administered as well as collection of rentals. i — y - J }� 7 t w ,.I a 288 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES ^ C TTY OF TnWA r.TTY nrrTSION PAC KACE 1610.0 GF.NFRAL FUND „ HUMAN OEVFLnPMFNT RFCRFATTON RFSnUPCFS PKpn10Fr) PFPSONAL SFDVICES CnMMnD- ITIFS SFP.VICF ! CHADGFS CAD ITAI i ]i OUTLAY 1 TOTAL BIIDr,F.T OFPT. FY79 PRnPncA1. 269,710 293,497 349100 34#100 65,730 61,600 59380 4,963 375,020 394,150 PERSONAL SERVICES (6000) —1 Superintendent Assistant Superintendent Rec. Prog. Supero. II Secretary 'j Senior Clerk Typist Maintenance Worker III Maintenance Worker I Overtime _ Temporary Wage Adjustment i Health & Life Insurance ADMIN, ADMIN. ADJ. PROPOSAL 293,497 34,100 11,13n 72#7±0 895— 4#068 10,235 4049395 Employas Authorized FY1979 FYYj1 80 1 1 1 1 4 4 1 1 1 1 1 1 2 2. 11 11 I V CAPITAL OUTLAY (9000) R. 1. Vacuum sweeper R. 2. Ball diamond drag ($240 + $60 frt.) R. 3. Filter elements for Center pool (2) jVehicle replacement 289 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES 12/20/78 LFVFL 1 COUNCIL BUDGET ADJ. PY80 BUDGET FY1980 $ 20,988 14,543 49,556 12,626 10,957 13,326 17 965 1 9, 61 300 137,627 7 682 7,927 $293.497 $ 300 300 600 1,200 2,868 $ 4,068 DECISION PACKAGE DEPARTMENT: PARKS AND RECREATION UNIT: RECREATION LEVEL 2 OF 3 UNIT DESCRIPTION: 1. Provide 12 cultural arts classes in summer 2. Provide youth archery program. 3. Provide additional hours in the Center gym and game room during the school year. Open until midnight on Friday and until 10:00 P.M. on Saturday and Sunday. 4. Provide additional hours in the Center gym and game room during the summer. Open Monday through Friday until 10 P.M. for 13 weeks. 5. Provide 10 additional play days for grade school children. 6. Provide an after school elementary recreation program (ASERP) in fall and winter at 12 sites. Activities include crafts, nature, and physical with limited enrollment in the 2 sessions. 7. Provide an additional 2 weeks summer playground program at 10 sites. B. Provide for opening the Center pool additional hours from 5 9 P.M. on Sunday during the school year. — 9. Provide supervisor for misc. summer activities program at Mark IV. 10. Provide 7 school gyms open on 8 Saturdays in winter for grade school children. 11. Provide 2 school gyms open on Sunday afternoon in winter for Jr. Hi., Sr. Hi and adults. 12. Provide 4 school gyms open 8 evenings each for family activities in winter. 13. Provide child care for parents of Center participants in morning during the fall and winter. 14. Provide adult co-rec. softball in summer. 15. Provide 2 sessions of elementary age gymnastics after school hours as a part of ASERP. ADVANTAGES/BENEFITS: - Provides added hours of leisure time service with minimum added administrative expense. - Expands recreation programs further into the community enabling people to participate with less travel time and expense. - Provides a convenient child care service at cost enabling parents to participate when they might not otherwise be able to. OPTIONS: - Suggesting to school systems and parent groups that they assume the responsibility for these services which could be both more expensive to the taxpayer and selective in persons served. - Private enterprise could assume the responsibility of some services. 01 290 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES M 291 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIIIES { a j I i 1 J j 291 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIIIES r..TTY OF IOWA CITY DECISION PACKAGE 12/20/78 1610.0 GENE RAL FUND HUMAN DFVS(.OPMGNT RECREATION D LFVFL 2 RFSnI1Pf.E5 BUDGET DEPT, ADMIN. ADMIN. CnUNCIL RIJDGET i RF.QIJIRFD FY79 PPnpnSAL ADJ, PROPOSAL ADJ. FYBO s P°RSONAL ScpVICES 29x097 339650 339650 I _ a LnMMOD— ¢ ITTES q -- 3,690 3x050 3050 I a —' SERVICE. CH AP(,ES 6,330 89400 91400 A CAr)ITAL ,(1' OUTLAY 2000 800 800. TOTAL 41,117 45x900 459900 J PERSONAL SERVICES (6000) Employees Authorized BUDGET Y19 9 F 19 09 F 19 0 FY1980 Rec. Prog. Super I (3/5 time) 1 1 $ 7,168 f _ Temporary Wage Adjustment 25,911 1 1 9 _33_,4_T3 Health & Life Insurance _177' 1 1 $33.650 CAPITAL OUTLAY (9000) R. I. Movie projector 16mm $ 800 4 _80 0 t ! Lj - x . I ji I i V 292 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101RES i DECISION PACKAGE DEPARTMENT: PARKS AND RECREATION UNIT: RECREATION LEVEL 3 OF 3 UNIT DESCRIPTION: 1. Install air conditioning in the craft and photo rooms of the Recreation Center. 2. Provide a dry mount press and color photo equipment for photo room in the Center, 3. Provide a portable P.A. system for Governor Lucas Square. 4. Install a spot lighting system in the Social Hall of the Recreation Center. 5. Provide self contained breathing apparatus for each of the three swimming pools as per recommendation from State Department of Health. 6. Provide for a weekly performing arts series in Governor Lucas -Square from May - October Unit Objective #9. Funds needed for publicity and performers. 7. Provide a partially self supporting cultural exposure experience program in cooperation with UI and local school systems for elementary children adn senior citizens during 28 weeks of the school year. Funds needed for busing and part-time assistant coordinator. 8. Provide a self supporting synchronized swimming program for adults. Funds needed for part-time instructor. 9. Provide partially self supporting adult lap swimming at City Park pool in August from 11-1, M -F. Funds needed for part-time staff. 10. Provide self-supporting softball league for adults over 30 years. Funds needed for part-time staff. 11. Provide a self-supporting softball league for combined men's and women's teams. Funds needed for part-time staff. 12. Expand self-supporting elementary gymnastics program in schools by 4 classes. Funds needed for part-time staff. Unit Obj. #10. 13. Provide self-supporting instruction in color photography. Funds needed for part-time staff. 14. Work cooperatively with other agencies such as Systems Unlimited to provide additional summer programming for children and teens. Funds needed for part-time staff. 15. Increase day time programming during holiday and non -school days (not summer) for 16. Provide more special Populations. leisure roup activity both sheltered and integrated for special populations. Funds needed for transport and part-time staff. Unit Obj, #11. ADVANTAGES/BENEFITS: - Improvements to the Recreation Center will make the facility more appealing and should increase participation. - The P.A. system for Governor Lucas Square will enable the public to more fully enjoy the entertainment provided. 293 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIIIES M W, w The self-contained breathing apparatus for the swimming pool will provide employee protection where chlorine leaks occur. These are needed to replace gas masks no longer approved. The performing arts series in Governor Lucas Square will add greatly to the appeal of the downtown area and will in many indirect ways be of benefit to the City. Each of the various organized program listed will broaden the services of the City and reach additional people. Continued healthy growth of recreational services for Iowa City. OPTIONS: - The equipment could be purchased by others and donated to the City. - Activities could be conducted by other agencies and/or private gruops. CONSEQUENCES: - The people supporting the downtown focal point will need to work with the City staff or others to establish entertainment if there is to be any. - The expansion of these recreational services will not occur and some people will not have their recreational needs met. 294 MICROFILMED BY JORM MICROLAB CEDAR RANDS -DES MOINES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 12/20/78 COUNCIL ADJ. BUDGET FY1980 $ 5,560 $ 5,560 250 300 7,500 700 1,000 $ 9,750 LEVEL 3 BIJPGF T FY80 CITY OF InNA CITY PFCISION PACKAGE 1 1610.0 fEMEPAL FUND I I HUMAN I)EVcLPPMFNT RFCRFAT1nN t - R=SOURCES Bl1DGFT nF.P', ADMIN. ADMIN. REQUIRED FY79 PRnPnSAL ADJ. PROPOSAL 1 5 PERSONAL ScOVIr,FS 5,560 5,560 I CnMMnO- ._.. ITiES 500 500 - SPDVICF CHARGES 7,500 79500 CAP IT At. jjj ` nUTLAY 11025 1,575- 9,750 TOTAL 24,885 1,575- 23,310 _1 1 PERSONAL SERVICES (6000) Employees Authorized -� FY1979 FY1980 Temporary ul CAPITAL OUTLAY (9000) J Color photo equipment Dry mount press -photo I Craft room air conditioner Portable P.A. for Governor Lucas Square Social Hall spot lighting MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 12/20/78 COUNCIL ADJ. BUDGET FY1980 $ 5,560 $ 5,560 250 300 7,500 700 1,000 $ 9,750 LEVEL 3 BIJPGF T FY80 i i GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PARKS AND RECREATION PROGRAM: HUMAN DEVELOPMENT UNIT: FORESTRY -NURSERY UNIT DESCRIPTION: The function of the Forestry -Nursery Division is to administer routine forestry maintenance, to maintain records for future reference, to train personnel for an assured continuation of resources supply materials for City Forestry and turn projects throughout the City. UNIT GOAL:. To revise the Forestry unit for the purpose of unification, review and administration of City-wide Forestry projects and to continue (increase as possible) the already established Forestry projects. UNIT OBJECTIVES: 1. To instigate a regular training program for Forestry -Horticulture personnel to begin July, 1979 and continue for one year period. 2. Analyze informational needs of other 'division -departments by regularly contacting for comments, suggestions and updated project lists. 3. Review the current Forestry management program for possible reduction of time expenditure and increased return for financial outlay. UNIT ANALYSIS: Unifying all Forestry -Horticulture -Turf projects within one Division - Department will provide readily available knowledge, supervision and product quality control; simplify training of personnel, eliminate costly and time consuming delays in estimation, inspection and product procurement. 296 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES 1 DECISION PACKAGE DEPARTMENT: PARKS AND RECREATION LEVEL 1 OF 2 UNIT: FORESTRY -NURSERY UNIT DESCRIPTION: - Responsible for administration of existing Forestry programs at current level with only essential record keeping. - Project reports to Administration on a regular basis. - Resource information to other Divisions/Departments. - Weed Ordinance enforcements with assistance from other Divisions.' ADVANTAGESAENEFITS: Unusual efficiency - great savings of time and money but unrealistic in expectations of single employee capabilities. OPTIONS: Divide and reassign Cemetery Superintendent - Forestry - Turf duties so that it's possible for one person to adequately control projects, train advancing employees and operate efficiently within the realm of Cemetery - Forestry. Reassign the bulk of the Turf activity •elsewhere. CONSEQUENCES: The '10 years of Forestry background, record keeping, projects and information. can be utilized by the proper people for the future - provide a continuing program at a savings of money and time --with a guaranteed progression of accumulated knowledge according to the Division's Goals and Objectives. Ir 297 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES 41 I «4 Mal CITY nF IOWA CITY DFCISION PACKAGE 12/20/78 1640.0 GENFRAL FUND HUMAN QEVELOPMFNT FnRESTRY E NURSERY RESOURCES BUO;FT nEPT. ADMIN. ADMIN. R=QUIREr) FY 79 PRnPnSAL ADJ. PROPOSAL DCDSONAL 1/4 1/4 3,363 SER VI CFS 149735 16,245 169245 CnMNoo- —1t37 ITIFS 976 901. 902 SSDVICE 908 1 CHAPGFS 779634 29,463 7.89463 CAPITAL OUTLAY 19045 TOTAL 44,?90 45,610 459610 PERSONAL SERVICES (6000) Cemetery/Forestry Supt. Senior Maintenance Worker Maintenance Worker I Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) None 298 LEVFL 1 COUNCIL BUDGET ADJ. FY80 Em,loyees Authorized BUDGET FY1979 FY1980 FY1980 112 112 $ 430 1/4 1/4 3,363 1/4 1/4 2 744 1 1 —1t37 800 1 1 15,3 7 908 1 1 $16,245 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIIIES i DECISION PACKAGE DEPARTMENT: PARKS AND RECREATION UNIT: FORESTRY -NURSERY LEVEL 2 OF 2 UNIT DESCRIPTION: - Provides for funding of two new chain saws to replace old ones. - Provides for the installation of $16,500 of new street trees. - Additional funding in Commodities and Services and charges will increase nursery services and provide additional training supplies. 'ADVANTAGES/BENEFITS: - Planting of trees in older sections of town as needed and newer sections. as they're developed will fill an aesthetic and emotional need of the citizens. - Additional funding will help bridge the gap caused by the years when DED and/or storms eliminated or reduced street tree maintenance money. OPTIONS: The tree replacement program could continue to lie dormant. 'Reduction of tree maintenance. CONSEQUENCES: - The City will continue to suffer the accusation that we charge and charge and give nothing in return. Poor public relations. - Increased claims and/or lawsuits filed against the City. r 299 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES u CITY OF IDWA CITY DECISION PACKAGE 12/20/78 1640.0 GENERAL FIND HUMAN OEVcLOPMcNT FORESTRY G NURSERY RaSOIIP.CES BUDGET DEPT. i i I I I -- 1- I r I I - I COMMOD- I SFQVICP CHAPGES CAPITAL OUTLAY 17,400 TOTAL 17,400 PERSONAL SERVICES n K � r — F Q $ g I t� � r 1 y rl — l V 3 CITY OF IDWA CITY DECISION PACKAGE 12/20/78 1640.0 GENERAL FIND HUMAN OEVcLOPMcNT FORESTRY G NURSERY RaSOIIP.CES BUDGET DEPT. RFQ UTPF.D FY79 PROPOSAL PFR.SONAL S�'�VICFS COMMOD- ITIFS SFQVICP CHAPGES CAPITAL OUTLAY 17,400 TOTAL 17,400 PERSONAL SERVICES (6000) None CAPITAL OUTLAY (9000 1 - 14" chain saw 1 - 18" chain saw 100 - 2" trees @ $100.00 each 25 - A" trees @ $65.00 each ADMIN. ADMIN. AOJ. PROPOSAL 300 1 1 Employees A FY1979 i _ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401PIES LEVEL 2 COUNCIL BUDGFT ADJ. FYBO V0 GOALS AND OBJECTIVES - FUND: GENERAL DEPARTMENT: PARKS AND RECREATION PROGRAM: LEISURE & CULTURAL UNIT: SENIOR CENTER OPPORTUNITIES UNIT DESCRIPTION: The funtion of the Senior Center is to provide under one roof a wide variety of services and programs that are used by and to the benefit of senior citizens. UNIT GOAL:, To provide direction, coordination, programming and maintenance of the Senior Center. UNIT OBJECTIVES: 1. Provide smooth transition of services from other governmental units and private groups located in various places to the Senior Center (June, 1980). 2. Act as a focal point where senior citizens may obtain information about all related services and be directed to the proper agency for assistance (June, 1980). 3. Establish and maintain relationship with funding bodies such as the Johnson County Board of Supervisors, the University of Iowa Gerontology Center, Heritage Agency on Aging, etc. Ongoing. UNIT MEASUREMENT: 1. Self -measuring. 2. Will be measured by participant questionnaire and nature and number of requests for services. 3. Measured by amount of continued interest and support shown and dollars received. 01 301 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES I I I DECISIONPACKAGE DEPARTMENT: PARKS AND RECREATION UNIT: SENIOR CENTER LEVEL 1 OF 3 UNIT DESCRIPTION: - Provides for mum maintenance. The Center enteriwouldobe opendapproximatelyg50�hours per week. - Provides for limited assistance for transfer and transition of services from other places to the Senior Center. Provides for limited assistance to senior citizens as, to where they can obtain information about needed and desired services. Provides for some liaison with funding bodies. ADVANTAGES/BENEFITS: Combines many senior citizens' services under one roof, centrally located. Provides better information services to senior citizens. Provides for possible future funding assistance. OPTIONS: Do nothing. Let others perform services as best they can. CONSEQUENCES: Services will continue to be at various locations. Probable duplication of efforts and services. 302 Ir MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES a CITY OF IOWA CITY n°CISTON PACKAGE — 1670.0 GFNFR4L FUND HUMAN nFV@LnPMENT SENT90 CENTFP RSSOUPCES RIJOrFT OFPT. AnMTN. AOMTN. Pr OOT°Fn FY79 PRO POI: Al. An,l. PPOPnSAI_ PERSnNAL 4,012 -- 1 4 SFRVTCFS 23,1.15 23,135 cFr1MnD- JTIF.S 3,275 3.275 ScRVICF. CHARGES 190150 19,150 C AP IT AI Ol1TLAY TOTAL 45,560 45.560 PERSONAL SERVICES (6000) Coordinator (6 mo.) Program Supervisor (6 mo.) Maintenance Worker I (6 mo.) Clerk -Typist (6 mo.) Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) None 303 COUNCIL Ani. 12/20/78 LEVEL 1 BUDGET FYRO Employees Authorized BUDGET FY1979 FY1980 FY1980 -- 1 $ 7,000 -- 1 5,210 -- 1 4,012 -- 1 4 4 012 20,23 i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES FIOIIIES 1,113 1,788 4 $23.135 DECISION PACKAGE DEPARTMENT: PARKS AND RECREATION LEVEL 2 OF 3 UNIT: SENIOR CENTER UNIT DESCRIPTION: - Provides for good direction, coordination, programming, and maintenance. The Center would be open 70 to 75 hours per week. - Provides assistance for transfer and transition of services to Senior Center. - Acts as information center for senior citizens. 'Provides for liaison and grantsmanship with various possible funding bodies. ADVANTAGES/BENEFITS: Provides good, quality services to senior citizens. Provides for attempts for funding from other than property tax sources. OPTIONS: Let others continue to provide some services. CONSEQUENCES: Services will be at lower than average level. 304 MICROFILMED BY JORM MICROLAB CEDAR. RAPIDS•DES MOINES i9 CITY OF TTA CITY DFCISiDN PACKAGE 1670.0 GFNFRAL F11N0 ! .I HUMAN DEVELOPMENT SENIOR CENTER AOM TN. ADMIN. ADJ. PROPOSAL 7.500 7,500 Em to ees Authorized F 99 Y190 All temporary employees - 6 mo. Building Supervisor - Program Director Custodian Miscellaneous program leader Instructors I 'j' CAPITAL OUTLAY (9000) None y� 3 305 MCROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES 12/20/78 LEVEL 2 COUNCIL BUDGET ADJ. FY80 BUDGET FY1980 $4,000 1,750 1,000 750 $7,500 P55Ol1aCES BUm,F.T DEPT. REQUIRED FY79 PFOPDSAL j PERSONAL i SF2VTCES 7,500 1 ^" CUW1O- ITTFc S I SrQVTCF 2 j CHAPGES I CAOTTAL D'JTL AY TOTAL 7,500 PERSONAL SERVICES (6000) AOM TN. ADMIN. ADJ. PROPOSAL 7.500 7,500 Em to ees Authorized F 99 Y190 All temporary employees - 6 mo. Building Supervisor - Program Director Custodian Miscellaneous program leader Instructors I 'j' CAPITAL OUTLAY (9000) None y� 3 305 MCROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES 12/20/78 LEVEL 2 COUNCIL BUDGET ADJ. FY80 BUDGET FY1980 $4,000 1,750 1,000 750 $7,500 DECISION PACKAGE DEPARTMENT: PARKS AND RECREATION LEVEL 3 OF 3 UNIT: SENIOR CENTER UNIT DESCRIPTION: w - Provides for high quality programs, classes and maintenance., The Center would be open 75 to 80 hours per week. ADVANTAGES/BENEFITS: - Higher quality and number of programs and classes. - Center open all the hours it needs to be open to get maximum benefit from the facility. 306 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401IIES CITY OF IOWA CITY DECISION PACKAGE i 1670.0 GENERAL FUND HUMAN nEVFLfPMCNT SFNTn9 CENTFR t — RESOUPCES RUDGFT nFPr. AOMTN. ADMIN. CCUNCIL R'QU19Fn FY79 PRnPOSAL ADJ. PROPOSAL ADJ. 1 P°950NAI. S71RVTCES 29500 2.500 CnMMOD— TTIFC SFRVTCF CHARGES CAPITAL OUTLAY TOTAL 29500 PERSONAL SERVICES (6000) All temporary employees - 6 mo. Custodian Instructors Leaders, i CAPITAL OUTLAY (9000) None i i pf � jp 1 { F i 307 2,500 Employees Authorized BUDGET FY1979 FY-1-98—F—FY1980 $1,000 1,000 500 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES $2.500 12/20/78 LFVEL 3 BUD, FT F YBO I GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PARKS AND RECREATION PROGRAM: HUMAN DEVELOPMENT UNIT: CEMETERY UNIT DESCRIPTION: w, The function of the Cemetery Division is to provide well maintained grounds and buildings. Specific projects include improved public relations, updating past records and continuing with detailed current records for future reference; regular vehicle maintenance and limited assistance with departmental projects throughout the City. 1' "I UNIT GOAL: To serve the City and the citizens by proper maintenance, updated records, realistic fees and charges and providing the special atmosphere necessary and definitive to this division. UNIT OBJECTIVES: 1. Continue to reduce work projects outside the Cemetery by 5% during FY80. This is the only way a small crew can handle the work load properly. 2. To continue and update the successful public relations program during ' FY80. 3. To design a specialized training and self -development program for each member of the 3 person crew according to specific position needs and to instigate by March 1980. 4. To prevent deterioration of present physical properties of the r- Cemetery by annual improvements and the completion of a long-range improvements program plan during FY80. UNIT.MEASUREMENT: 1. Continuing the established time recording system to provide adequate time -use comparisons will adequately show proper time conservation. it 2. Continuation of the current measuring system for public relations. No new program needed. 3. Weekly meetings with crew augmented by training aids from various sources will indicate specific problem areas and allow for proper and speedy corrective measures. 4. Prepare an ongoing Cemetery improvement package for annual Council presentation with cost estimates by September 1979 including item, °1 cost estimate and position ranking. .+ UNIT ANALYSIS: A development training program highlighting individual abilities within the component increases individual pride of achievement and greater total production. An employee who feels appreciated is a great P. R. person for w the entire City. Concentration of the work force within the Cemetery plus 1 h1 308 TJ MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES an annually updated physical improvement project list that will adequately advise Administration of the Cemetery's needs should eliminate the present deterioration of the Cemetery facility. 309 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401IIES , I � i i i �a ..J J I { I '1 J 1 - i a i I f i an annually updated physical improvement project list that will adequately advise Administration of the Cemetery's needs should eliminate the present deterioration of the Cemetery facility. 309 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401IIES DECISION PACKAGE DEPARTMENT: PARKS AND RECREATION LEVEL 1 OF 3 UNIT: CEMETERY UNIT DESCRIPTION: - Provides basic improvements. - Provides staff for scheduled funeral services and limited cemetery operations. - Provides for only seasonal grounds and vehicle maintenance - no regular maintenance program. - Provides for no projects outside the Cemetery. - Provides for no record updating - only necessary data for billing provided to Finance. - Provides for no public relations except Cemetery "hand-outs". ADVANTAGES/BENEFITS: Provides for interments and the subsequent necessary records for billing and filing. - Provides for monthly reports to administration. - Provides individual efficiency (within such a small crew) almost to the point of hardship and/or stress (not a long-term advantage, really). OPTIONS: - All outside and most specific inside Cemetery maintenance could be assigned to another division. - All record keeping could be done by the Department's clerk/typist. CONSEQUENCES: A second-rate unit inspires no pride of accomplishment and the present partially trained personnel would surely ask for a transfer allowing for further Cemetery deterioration. There's no assurance that another division is available to assist the Cemetery staff with its operation. Im 310 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES CITY OF IOWA CITY DFCISIOk RACKAGE 12/20/78 1660.0 GFNERAL Ft1ND 'IUMA61 F)FVrL (`PMcNT CFMCTcPy j j I RrSltIIRCFS RUMcT Df PT, AnMIN. LcVcL I RF(JUIRf ADMIN. COIINCIL FAIIDGFT Y79 PR'1POSAL ADJ. PROPOSAL ADJ. FY80 PERSONAI } SERVICES 47,004 44,233 44,233 COMMOD— 4[�_ ITIFS 7,756 7,191 7.191 SFRVICF �O CHARGES 9,186 8,997 8.937 d Q _ TITAI OU1 OUTL4Y 7,161 11,439 11r489 TOTAI 72.,607 71,900 —i 71.400 ^i PERSONAL SERVICES (6000) Employees Authorized BUDGET FY1979 FY198 FY1980 Cemetery/Forestry Supt. 1/2 1/2 Senior Maintenance Worker 3/4 3/4 $ 8,430 Maintenance Worker II 10,092 1 1 11,474 Maintenance Worker I 3/4 3/4 6,226 Overtime 3 36,222 Temporary 1,500 ` Wage Adjustment 1,820 1,992 Health b. Life Insurance _ — 41,534 — 2,699 I 3 3 $44,233 J CAPITAL OUTLAY (9000) ' 9210-10'X10' Metal shed (for outside propane storage) $ 300 J 9220 -Addition to Cemetery Water Line 9310 -Vehicle Replacement from Dave Daley 2,500 9320-3-12" trimmers or 2 cord trimmers 7,344 6 J Adjustable lowering device for caskets 650 a 500 9330 -Metal storage cabinet for paint 150 _ $11,489 s t f — 311 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IaOIRES DECISIONPACKAGE DEPARTMENT: PARKS AND RECREATION LEVEL 2 OF 3 UNIT: CEMETERY UNIT DESCIRPTION: - Provides for basic grounds and vehicle maintenance with the addition of temporary personnel and increased funding. - Provides for other City projects only at the expense of Cemetery maintenance. - Provides minimal staff, time and funds for record updating. - Provides for only necessary record keeping. - Provides basic public relations with infrequent acceptance of service requests for information. ADVANTAGES/BENEFITS: - Provides necessary ingredients for barely essential Cemetery operation. - Short term efficiency rate will be high. Short term (seasonal) work output will be high. OPTIONS: - All outside Cemetery and some inside Cemetery maintenance must still be done by other than Cemetery crew. Some recorded information would have to be the responsibility of some one other than the Cemetery staff. - The road program can be allowed to lapse. CONSEQUENCES: No assurance is extended that the current Cemetery crew wouldn't ask to throughsfer stress may not be truehefficiencytandicouldAbe more costlynin the long run. - Long term 'expenditures will be greater when annual upkeep is neglected. r 312 MICROFILMED BY JORM MICROLAB CEDAR RANDS -DES 140111ES (TTY OF InWA CITY nFCISInN PACKAGE 1660.0 GFNFRAL FUND M11MAN OF.VFLDPMENT CEMETERY y1 j R�SnURfES 9UDGFT nEPT. j P-nI1TPFn FY79 PPnPnSAL PFpSnNAL SP VICFS 11,47.0 - C9'4M00- j ITTFO 799 i SFPVICE CNAPGFc 1,29? I CAPITAL OUTLAY ;1000 TOTAL 16,517 PERSONAL SERVICES (600 Temporary ADMIN. ADMIN. ADJ. PROPOSAL 12/20/78 LFVEL 7 COUNCIL BUDGFT AN. FYPO 11,420 798 1,299 �O 3,000 16, 51 7 Employees Authorized BUDGET FY1979 FY1980 FY1980 $11,420 $11,420 CAPITAL OUTLAY (9000) f - 9220 -Asphalt continuation of road program MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES $ 3,000 $ 3,000 DECISIONPACKAGE DEPARTMENT: PARKS AND RECREATION LEVEL 3 OF 3 UNIT: CEMETERY UNIT DESCRIPTION: - Provides additional funds for repair and upkeep of equipment and grounds. - Provides needed storage space. - Provides for Cemetery wall replacement. - Provides for sidewalk replacement along Governor Street. ADVANTAGES/BENEFITS: This division does its own repair. Additional funds provide. assurance that it will.be done properly and as needed. Inside storage will lengthen the life of machinery and equipment. Wall replacement and garage addition allow the City to retain and actually increase its.equity in already acquired land and buildings. Sidewalk replacement assures citizen safety and freedom from falling due to broken areas in the walk. OPTIONS: Allow the equipment to sit outside --exposed to the elements. Let the wall fall. Someone who falls due to broken sidewalk has the option of filing a suit against the City. CONSEQUENCES: The City will be faced with possible law suits, definite increased deterioration of equipment and a marked decrease in public relations. 314 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MORIES w_. CITY nF IOWA rITY DECISION PACKAGE -- 1fi60.n GFNFPAL Filmn IIIIMAN nEV°LPPMrNT CFMGTr•RY RESnUR.CES BU!)GF7 WEPT. APMIN. ADMIN. R-c901RED FY79 PRnPnSAI ADJ. PROPOSAL 7 PERSONAL S"- VI CF q — COMMOD- 1TIFS 1,977. SFr - VT CE CHARGES 794 y CAPITAL 7 i OUTLAY 32,600 —' TnTAI 35,366 J PERSONAL SERVICES (6000) 1,972 794 32,600 35,366 EmDlovees Authorized FY 1-9 99 FY1980 None n CAPITAL OUTLAY (9000) 9210 -Office remodeling --utilizing extra space for storage Addition to garage -(for inside machinery storage) 746 square feet at $20 9220 -Cemetery wall replacement Sidewalk replacement 240' X 4" X $7.00 I '-1 — S —11 i S J i s 315 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 17./70/78 COUNCIL. ADJ. BUDGET FY1980 $ 1,000 14,920 15,000 1,680 $32,600 LGVFL 3 RLIDGFT FY80 FUNCTION SUMMARY GENERAL HUMAN DEVELOPMENT LIBRARY CLA �IFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES PersonalServices Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 9,512 $ (21,267) $ (20,183) $ 282,136 $ 389,552 $ 369,442 15,656 14,000 12,000 36,907 48,500 51,980 1,956 3,000 1,900 650000 -- 73,010 $ 401,655 $ 455,052 $ 508,332 $ 311,668 $ 327,718 $ 352,969 10,299 9,100 11,080 42,529 48,500 48,500 67,938 68,650 75,600 $ 453,968 $ 488,149 $ 432,434 $ (21,26 ) $ (20,18 ) $ 316 01 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110I11E5 i t GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: LIBRARY PROGRAM: LEISURE & CULTURAL UNIT DESCRIPTION: Provide residents of the service area with user -oriented information resources and library services, UNIT GOALS: 1. Provide facilities which allow safe and effective delivery of library services. 2. Provide comprehensive automated bibliographic files and circulation records which can be effectively utilized by the public and which will enable more efficient use of library staff. 3. Provide library services which meet local needs and which begin to meet state and national standards. UNIT OBJECTIVES: 1. Correct• most urgent safety and space needs in present building in order to function during interim. January, 1980. 2. Complete plans, let bids and begin construction of new building by Fall, 1979. 3. Complete conversion of bibliographic files and registration records to machine readable form and have automated circulation component in operation by September, 1979. 4. Bring following components of library service 5-10% closer to state and national standards: Items owned from 70% (127,000) to 75% (133,000) of standards (177,000) by June, 1980. - Rate of annual. purchases from 78% (7800) to 85% (8500) of standards (9940) by June, 1980. - Hours of service from 80% (58) to 90% (65) of standard (72 hours/week) by January, 1980 (or 4 months after automated circu- lation system is operational) UNIT MEASUREMENT: I. Satisfactory reports from fire and insurance inspectors 2. Construction underway by 9-1-79. 3. System in operation by.9-30-79, 4. Library open 65 hours a week with 133,000 items in collection by July 1980. UNIT ANALYSIS: After the need to provide a safe physical plant and adequate space for basic library functions, the library's most urgent need is to automate its complex manual files. Automation will greatly decrease the need to allocate all new staff to routine lending and clerical functions and U 317 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES M.1 w sI P -i ri ri eventually make possible more creative service development. It will do f more to increase the effectiveness of library service than anything except thenew building. The circulation component will have the greatest immediate effect on staffing needs. The need for alternatives to local funding for adequate library service is 3 a nationwide concern. The upcoming Governor's and White House Conferences j on Libraries will consider increasing the share of public library costs contributed by state and federal governments. Such a shift in funding will mean greater emphasis on accreditation and compliance with minimum a standards in order to qualify for direct aid or special grants. With more space assured, the library should now begin to increase its rate of acquisition of new materials. 318 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DECISION PACKAGE DEPARTMENT: LIBRARY LEVEL 1 OF 3 UNIT DESCRIPTION: - Library open 50 hours/week: 6 days with no evenings, or 5 days and 3 evenings - 3800 new items added - Items for loan limited to those found on shelf: no reserves, inter- library loans, duplicate copies - Repairs to building done on emergency basis only - Single staffing at Information Desk; less time for upkeep of data base. Reduce to two storyhours and two film showings a week for children; no programs for adults Publications and outreach programs gravely curtailed ADVANTAGES/BENEFITS: Fewer hours, fewer services, fewer new materials may reduce use until staff workload factor is reduced to the average of other public libraries with similar resources (Iowa City has a staff workload factor •which is nearly twice the average of 44 urban and suburban public libraries in the Montgomery Co. (Md.) annual survey. - Workload factor equals use divided by staff size). Saves taxpayer $45,000 OPTIONS: - Limit service to University offices, institutions and students, and direct service to public schools unless contracted for. - Let community use University of Iowa and Coralville libraries for services and hours not provided. - Information seekers can call City offices, University of Iowa or social agencies. CONSEQUENCES: Contracting jurisdictions may break or drop contracts because of drop of service level ($52,000/yr income to City). High overhead for level of service provided. Library drops to 30% below national standard for hours; 60% below national standard for rate of acquisition of new materials. Safety deficiencies not corrected; building closed 72% of time; materials and equipment deteriorate through inadequate attention to repair and maintenance; user unaware of services and materials available; quality of•information base deteriorates; $10,000 of gift materials not utilized. Library unable to meet its stated goals. 319 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1 K4 1 rki r I M Em l0 ees Authorized FY1979 CITY nF InWA CITY nFCTSTON PACKACF 1630.0 GFNERAL rIJND Childrens' Service Librarian 1 1 HUMAN DEVFLOPMF.NT LIBRARY 1 Circulation Supervisor 1 1 RFSr)ORCES BUDGET DEPT, ADMIN. ADMIN. R=gIIIRFO FY79 PROPOSAL AOJ. PROPOSAL 2 Librarian I (3/4 -time) 1 1 D=PSONAL 4 4 Maintenance Worker II SSPVTCF.S s 7.96,369 310,925 310,925 CnMMnO- Library Clerk S TTTES 89740 7,900 79900 -. SERVICE 1 Secretary 1 CHARGFS 41,500 36,170 36,170 rtDITAL - norLAY 57,300 40,690 40,690 TF) TAL 403,408 395,685 395,695 PERSONAL SERVICES (6000) Em l0 ees Authorized Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) Library materials 26 26 320 01 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MORIES 12/20/78 LFVEL I COUNCIL BUDGET AnJ. FY80 BUDGET FY1980 $ 23,254 17,851 17,669 12,526 11,454 36,023 11,132 9,359 42,811 9,560 19,465 51,209 8,405 12 132 $2i2WW6 15,557 12.518 $310,925 $40,690 FY1979 FY1980 Director 1 1 Childrens' Service Librarian 1 1 Adult Services Librarian 1 1 Circulation Supervisor 1 1 Technical Services Supervisor 1 1 Senior Librarian (3 at 3/4 -time) 2 2 Librarian II (2 at 3/4 -time) 2 2 Librarian I (3/4 -time) 1 1 Library Assistant 4 4 Maintenance Worker II 1 1 Sr. Library Clerk (1 full-time, 1 k -time) 3 3 Library Clerk (4 full-time, 1 3/4 -time, 1 h -time) 6 6 Library Aide 1 1 Secretary 1 1 Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) Library materials 26 26 320 01 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MORIES 12/20/78 LFVEL I COUNCIL BUDGET AnJ. FY80 BUDGET FY1980 $ 23,254 17,851 17,669 12,526 11,454 36,023 11,132 9,359 42,811 9,560 19,465 51,209 8,405 12 132 $2i2WW6 15,557 12.518 $310,925 $40,690 rq DECISION PACKAGE DEPARTMENT: LIBRARY LEVEL 2 OF 3 UNIT DESCRIPTION: - Library open 8 more hours a week: 3 evenings, 6 days, no holidays - 4000 additional new items added - Double staff at Information Desk only on weekday afternoons - Monthly calendar only publication except for reprints of standard titles - Programming limited to 3 storyhours and 4 film showings a week for children; adult programs only if co-sponsored Outreach services continue their dependence on gifts, volunteers and Work/Study staff - Make essential repairs to building to meet basic safety requirements - Above services reduced as necessary to provide additional time and resources for planning and development of changes mandated by new building. ADVANTAGES/BENEFITS: - Maintains current level of service if use rate and inflation rate remain stable and planning responsibilities allow. - Equipment, facilities and collections 'adequately cleaned and maintained to insure average life span. Maintains integrity of collections and bibliographic files and prevents costly catch-up work in the future. Addition of Library Clerk replaces CETA position lost 8/78 and allows Circulation Department to stay current and torp epare for conversion to computer. OPTIONS: Encourage people to use commercial sources for books, .records, magazines by limiting number of items checked out and number of trips to library in one month. - Use volunteers to staff basic services. - Increase amount of funds received from private sources (grants, fund raising events, endowments) CONSEQUENCES: - Overhead still high for number of hours, materials available. - City losing revenues and library losing control of retrieval function with Circulation Department staff down by 20% from FY1978. Conversion to automated system postponed or greatly delayed. - Administrative support continues to be stretched thin with inadequate time for basic management functions and no additional resources for planning new building. - Services continue at rates markedly reduced from 1971-75 era and seriously below state and national standards for cities of 50,000. hi 321 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIBES CITY nF IrWA CITY OCC IS TON PACKAGE 1630.0 C,F.NFRAI. FUND HUMAN nFVFtOPMrNT LIPA40Y P=SnnRCGS SWIG FT DEPT, PS00IPEO FY79 PPOvDSAL PERSONAL S°UVTCE� 319350 429044 comm D— ITTES W 39180 SFOVICF CHAPGES 7,000 129330 CAPITAL D11TI AY 119150 349910 TITAL 509560 929464 PERSONAL'SERVICES (6000) Library Clerk Overtime Temporary` Wage Adjustment Health & Life Insurance CAPITAL OUTLAY (9000) Shelving Tables (2) 30" x 60" Kardex Unit IBM typewriter Calculator Chairs (4) File cabinet Library materials G ADMIN. ADMIN. ADJ. PROPn5AL 429044 39180 12 9330 349910 929464 Employees Authorized FY1979 FY1980 -- 1 322 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES 12/20/78 LEVEL 2 CDUNCIL RUDGFT ADJ. FYRO O` BUDGET FY1980 $ 7,663 3,165 29,910 421 885 $42,044 $ 625 100 205 850 130 500 180 2,590 32,320 $34,910 DECISION PACKAGE DEPARTMENT: LIBRARY LEVEL 3 OF 3 UNIT DESCRIPTION: - Library open 7 more hours a week: 4 evenings, 7 days, three minor holidays, four months after computerized circulation system is in operation. About January f -1980. - Add 600 additional new items. - Service levels same as Level 2, except for 1 and 2 above. - Provides increased assistance to Director for new building planning, computerization, organizational restructuring, grant writing, program development, budget preparation, 'personnel administration and coordination with other agencies. ADVANTAGES/BENEFITS: Decisions related to new building will be made under conditions which allow for thoughtful consideration and adequate collection of supporting data. Orderly and rapid conversion to computerized circulation system relieves department workload and frees staff to work on other aspects of computer conversion and to increase hours of service. - Increasing rate of acquisitions now spreads'cost of needed materials over several years and prepares for higher demand generated by new buildings. - Use studies and other evaluation techniques can be switched from manual to computerized data collection. OPTIONS: - Hire consultant to direct internal restructuring required by new building and computerization. - Delay installation of automated circulation -system until opening of new building and put resources in circulation staff or further reduce hours. - Continue current rate of acquisitions and increase rate next year or after building is completed. - Add more work/study or CETA positions. CONSEQUENCES: - Mandated new building and computerization is done without adequate direction or else other management functions are neglected and service levels are reduced. - Collection size and hours of service will remain below national standards, below demonstrated local needs and below what will be needed to serve a new facility. - Measurement and evaluation of services will remain dependent on manual collection of data and will fall further behind. Workload of staff, already 80% above the average for comparable libraries, will be increased again. 11 323 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES k:Il P'1 CITY OF IOWA CITY DECISION PACKAGE 1630.0 GFNCpAL FUND HUMAN DEVCLnPMFNT LIBRARY RCSCIORCES HUD..^•ET DEPT. RCDIIIRFO GY79 PRnPOSAL PERSONAL SE'Vlr•FS 26,074 COMMOD- 1TIrS 50'0 SFRVICF FY1980 CHARGES 111600 CAPITAL 3,773 OUTLAY 6, 515 TOTAL 44,699 PERSONAL SERVICES (6000) *Senior Librarian 2 (h t) *Librarian II N t) *Senior Library Clerk (1t t) Library Clerk ('h t) L•b Assistant ('ht) 12/20/78 LEVEL 3 ADMIN. ADMIN. f.OUNC[I. BU Of, ET ADJ. PRnPnSAL ADJ. FY80 26.074 GYllr1 11,600 515 ` 6r 3.2,900 Em" ovees Authorized BUDGET FY -19792 fY1980 FY1980 -- -- $ 8,106 -- -- 3,773 -- -- 2,759 -- 1 4,167 -- 1 4.818 i rary - -- 2 23,623 Wage Adjustment 1,299 Health & Life Insurance _ _ 1,152 i -- 2 $26,074 CAPITAL OUTLAY (9000) Library materials $ 6,515 �12 too— �- ., v�-�w�Et �c-'i,v,Gc, - n��rn.A•�. 6n�nn8(� /ro-.,,.� .ii.,v� I"1-�. L o,S"o u- � A . VY c oma•-•.��^°"'''- - 324 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES GENERAL CONTINGENCY PROGRAM SUMMARY IF CLASSIFICATION ACTUAL ESTIMATE BUDGET ,FY 1978 FY 1919 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE -- -- 251,938 $ - $ $ 251,938 -- -- _ 557,185 $ -- $ -- $ 557,185 $ -- $ -- $ (305,247) 325 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES J ENTERPRISE FUNDS PARKING REVENUE SEWER REVENUE WATER REVENUE REFUSE COLLECTION LANDFILL AIRPORT MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I90 RIES i 1 f y I_ 1 Lir+ n n ��1 6J P 1: , s �I i Y. I J ENTERPRISE FUNDS PARKING REVENUE SEWER REVENUE WATER REVENUE REFUSE COLLECTION LANDFILL AIRPORT MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I90 RIES FUND SUMMARY J ENTERPRISE FUND CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE $2,368,927 $2,984,453 $1235,229 RECEIPTS: Property Taxes $ __ $ __ $ Other leeceipts: Licenses & Permits 4 Fines & Forfeitures Charges for Services 2,535,444 2,598,226 2,705,350 Intergovernmental Revenue __ __ -- Use of Money & Property 538,233 463,167 1,035,312 Miscellaneous Revenue 354,128 979,478 81,150 Transfers: Bond Transfers -- 434,157 532,153 Expense Transfers 965,467 342,207 334,328 Other Transfers -- 141,457 i2Q Once TOTAL RECEIPTS $4,393,276 $4,960,692 $4,867,293 EXPENDITURES ersona FServices $ 842,197 $ 913,904 $ 976,695 Commodities Services & Charges 253,779 284,989 275,455 Capital Outlay 531,728 566,650 666,992 Debt Service 431,419 329,571 483,132 Transfers A �A _ 3 7.807 T 9�9.1R:8 TOTAL EXPENDITURES $3,777,750 $4,709,916 $6,003,933 ENDING BALANCE $2,984,453 $3,235,229 $2,098,589 326 FIICROFILMEO BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES ENTERPRISE FUNDS COMMENTS PARKING REVENUE OPERATIONS & MAINTENANCE The proposed budget for FY80 provides for the funding of levels 1, 2 and 3. Levels 1 and 2 continue the present level of service and level 3 funds the operations of the Block 83 parking ramp. The projected budget for the facility provides for operations until 10:00 PM, Monday through Saturday. As the hours of operation will have to be flexible, depending upon demand, the budget may have to be amended at a later date. POLLUTION CONTROL The proposed budget for FY80 provides for the funding of levels 1, 2 and 3. This will continue the present level of service. Program changes are provided in level one with the addition of a clerk - typist. This work currently is being performed by a CETA employee. Previously the work was performed by the superintendent and the assistant superintendent. The work cannot be transferred to the Word Processing Center because most of the work is technical record- keeping related to plant operations. As the City progresses toward the construction of a new waste water treatment plant it is imperative that the superintendent and the assistant superintendent spend as much time as possible in the development of plans and coordination. This clerk -typist will relieve them of the record- keeping responsibility. Level 3 also provides for additional expenditures in televising sewers and the cost of natural gas blended with the sewer gas to heat the digesters. WATER OPERATIONS The proposed budget for FY80 provides for the funding of levels 1, 2 and 3. This will continue the present level of service and there will be no change in operation. REFUSE COLLECTION The proposed budget for FY80 provides funding of Levels 1 and 2. There is no change in program and this will continue the present level of service. The monthly residential fee which represents the average charge for the residential user for landfill services per month will increase to 434 a month in FY80 as a result of the increased landfill fee. These charges in FY80 will generate $46,800 for 12.3% of the total operating expense of $381,128 for refuse collection. A survey conducted of 15 Iowa cities early in 1978 by the City of Davenport indicated that ten of twelve municipalities, ranging in size from 24,300 to 200,000, finance collection service at least in part from a user charge. Eleven cities finance the majority of the service with user charges and the average charge at that time was $2.30 per residence per month. The charges range as high as $4.55 a month with most of the charges being from $2-$3 per month. 327 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES nofRcs Appearing below is a listing of the amount of money that could be raised with a monthly charge ranging from $1-$3.18 a month and the amount that would have to be raised from the General Fund to yield the $381,128 projected for FY80. REQUIRED TO BE MONTHLY FEE REVENUE TRANSFERRED FROM GEN. FUND $ .43 $ -46-,800 51,boo S 334,328 1.00 120,000 261,128 _ 1.50 180,000 201,128 2.00 240,000 141,128 3.00 360,000 21,128 3.18 381,600 -0- LANDFILL The proposed budget for FY80 provides for the funding of Levels 1 and 2. There is no change in service and this will continue the existing level of service. In FY78 a landfill charge of $4.62 per ton was established. This charge continued in FY79. It is recommended that for FY80, 81 and 82 the landfill charge be increased to $5.10 or an increase of 10% over the five year period. It is believed that it is more desirable to increase the landfill charge periodically than increase it each year based on changing expenditure levels. Expenditures have been - projected through FY1982 to provide for this change. If for any reason expenditures shall exceed the amounts projected it may be necessary to revise the figure. However, it does not appear that this will be required. AIRPORT The proposed operating budget submitted by the Airport Commission for FY1980 is $58,285. This included operating expenditures of $53,285, and $5,000 in improvements to an access easement which will allow the Airport Commission to develop land adjacent to Highway 1.✓ Receipts expected in FY80 amount to $47,302. The Airport Commission is requesting that the difference $10,983 plus $6,900 (to be expended in FY79 for the local share of a tie down area) or $17,883 be financed from property taxes in FY80. The proposed budget recommends no property tax support in FY80. It is proposed that the Airport Commission use operating revenues and balances to fund the FY80 budget. J In addition, the Airport Commission has submitted budget requests for capital projects for: 1) T -hangar construction, 2) Auto parking area, and 3) Shop building. Rather than fund with property tax monies or G.O. bonds, the proposed budget recommends using operating revenues and balances to fund these projects. Therefore, the FY80 budget shows a transfer of $180,000 from operations to capital projects to provide funding. This does result in a deficit fund balance at 6-30-80 and it is apparent that projects must be deferred or other sources of funding found. The survey of airport users indicated significant interest in having private capital construct T -hangars. In addition, it is recommend that the shop building be funded from revenue to be derived from a long-term lease of the structure. 328 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES FUND SUMMARY ENTERPRISE FUND PARKING REVENUE CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property . Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES ersona Services Commodities Services & Charges Capital Outlay Debt Service .Transfers TOTAL EXPENDITURES ENDING BALANCE $ 740.497 $1,195,204 $7491,999 2,230 -- -- 409,818 372,417 883,610 162,721 898,433 1 -- -- -- 94,205 $ 574,769 $1,270,850 $ 977,815 $ 51,015 $ 47,415 $ 97,881 6,555 51050 4,375 38,919 21,540 26,833 103,764 -- 3,000 371,222 9,809 858,687 1,093,761 $ 210,062 $ 932,692 $1, + 171- $1,155,204 $1,493,362 $ 874,105 329 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110IIIES CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes. i Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers j Other Transfers TOTAL RECEIPTS EXPENDITURES ersona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE j I 330 IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIIIES I 14 ENTERPRISE FUND PARKING REVENUE FUND OPERATION AND MAINTENANCE 9 I FUND SUMMARY I ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 $ 790,497 $1,155,204 $ 575,312 r� w 2,230 -- -- 409,818 352,400 883,610 162,721 400 -- -- '' -- $ 574,769 -- $ 352,800 $ 883,610 Yq $ ::51,015 $ 47,415 $ 97,881 M 6,555 51050 4,375 38,919 21,540 26,833 '! 103,764 -- 3,000 9,809 858,682 1.093.761 210,062 $ 932,692 $1,225,850 $ $1,155,204 $ 575,312 $__&33,072 M 330 IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIIIES GOALS AND OBJECTIVES FUND: PARKING REVENUE DEPARTMENT: FINANCE PROGRAM: UNIT: OPERATIONS & MAINTENANCE UNIT DESCRIPTION: The function of Parking Revenue - Operations & Maintenance includes 1. Operation and maintenance of downtown parking facilities and Municipal Lot. 2. Scheduling of Parking Enforcement Attendants to provide adequate coverage of manned off-street parking facilities. 3. Striping of all stalls in parking lots and parking facilities. 4. Preventive maintenance to parking facility. 5. Daily collection of revenue from meters. 6. A program of cleaning and repairing three types of parking meters. 7. The checking and recording of all reported out of order and/or faulty meters. 8. Installation or removal of meter post both on -street and in lots. 9. Installation or removal of "boots" and assisting in towing procedures. 10. Sale and removal of meter hoods on a daily basis. UNIT GOAL: 1. To provide efficient operation of the Block 83 parking facility. 2. To provide scheduled preventive maintenance to the parking facility. 3. To maintain an ongoing maintenance program of meters and lots. 4. To effectively assist in traffic bureau collection procedures. to maintain a high level of parking control. UNIT OBJECTIVES: 1. To maintain a long range maintenance program on the Block 83 parking facility, ongoing. 2. To expand the ongoing meter cleaning and repair program to more meters so that the number of trouble calls decreases by June 30, 1980'. UNIT MEASUREMENT: 1. Comparison of proposed maintenance schedule for the parking facility to actual work completed. 2. Comparison of meters cleaned against past years. 3. Comparison of the number of meters reported and found faulty with those in FY78 and FY79. UNIT ANALYSIS: Due to the tremendous change in our operations that will be brought about with the opening of the Block 83 parking facility there is the possibility that our objectives will change throughout the year. 331 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES %,U D ECIS ION PACKAGE DEPARTMENT: FINANCE LEVEL 1 OF 3 UNIT: PARKING OPERATIONS & MAINTENANCE UNIT DESCRIPTION: - Collect money from all meters. - Take "out of order" and "faulty" trouble calls, check and record results. - Install and remove meter post and meters. - Install or remove the "boot" or assist in towing procedures, or bring persons to the Parking Ticket Division. - Operate telephone and radio and work with Parking Ticket Division on booting and towing. - Do some lot maintenance and all painting of stalls in lots. - Daily sale and removal of parking meter heads. ADVANTAGES/BENEFITS: - Booting and towing accomplished which aids parking ticket collection. - Provide contractors with parking meter head service. - Installation of parking meters and parking lots. OPTIONS: - Employ outside contractor for repair and maintenance on meters and installation. - Discontinue booting and towing. - Hire outside company to collect money. - Have other City divisions assume the maintenance work. CONSEQUENCES: No meter maintenance and limited lot maintenance. There would be a large increase in the number of faulty meters and resulting loss of revenue. There would be no snow removal in the lots during the winter causing a loss of parkers and revenue. Reduction in the amount of maintenance on the parking meters would result in more frequent replacement. 332 i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES I- CITY OF IOWA CITY DECISION PACKAGE 12/20/78 4110.0 ENTERPRISE FUND j PARKING REVENUE PARKING SYS OPERATION G MAINT R:SOURCFS BUDGET DEPT, R=OUIRED FY79 PROPOSAL PERSONAL S=PVICES 349595 34,437 COMMOD— i - ITIES 4050 600 S°PVICE CHARGES 219540 23,393 CAPITAL OUTLAY 39000 r;TAL 60,185 619420 1 _ PERSONAL SERVICES (6000) Parking Systems Supervisor I Maintenance Worker II i Overtime Temporary Wage Adjustment Health & Life Insurance FICA & IPERS i CAPITAL OUTLAY (9000) Replacement (vehicle equipment costs) I; �J LEVEL 1 ADMIN. ADMIN. COUNCIL BUDGET ADJ. PROPOSAL ADJ. FY80 333 34,437 600 23,383 3,000 61,420 Employees Authorized FY1979 FY1980 1 1 1 1 2 2 2 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 2 BUDGET FY1980 $16,495 11,336 27,831 100 200 1,530 1,252 3,524 $34,437 $ 3,000 DECISIONPAC KAGE DEPARTMENT: FINANCE UNIT: PARKING OPERATIONS & MAINTENANCE LEVEL 2 OF 3 UNIT DESCRIPTION: - Provides for a level of meter maintenance and repair equal to that of FY79. - Provides for snow removal. - Provides for a minimum amount of overtime. ADVANTAGES/BENEFITS: - Repair and maintenance of meters would increase their "workability" - .n turn providing the continued high level of revenue. - Snow removal would be provided in off-street parking lots. The additional maintenance worker will provide the necessary manpower to provide the level of maintenance necessary and will provide the same number of personnel as FY79. OPTIONS: - Reduce meter maintenance and repair. Discontinue snow removal. - Allow no overtime. CONSEQUENCES: Without funding at this level our meter maintenance and repair would suffer causing a major breakdown in the system resulting in a loss of revenue. No snow removal would result in a loss of off-street parking facilities and would increase the pressure on the on -street parking causing an over- demand. This would result in more illegal parkers and a loss in revenue. 334 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 6 0 i . CITY OF IOWA CITY DFCISION PACKAGE -- 12/20/78 4110.0 ENTERPRISE FUND PARKING REVENUE —, PARKING SYS OPERATION E MAINT RESOURCES BUDGET PEgUIR,SD FY79 PROPOSAL LEVEL 2 ADMIN. ADMIN. ADJ. PROPOSAL COUNCIL BUDGET ADJ. FY80 PERSONAL SERVICES 129820 13,414 ^ 13,414 C0+1M0D— ITI CHARGI EE 11000 2,500 2,500 O I CHARGES 1.800' ---, 1,800 CAPITAL AQ ^;OUTLAY TDTAL 13,820 17,714 _j 17,714 PERSONAL SERVICES (6000) EmDlovees th Auorized BUDGET FY1979 FY1980 FY1980 WagetAdjustmentenance ker II 1 1 $11,336 Health & Life Insurance 623 FICA & IPERS — — 34 1421 1 1 $13,414 CAPITAL OUTLAY (9000) None i } f yi li+E 1 J I t ` 335 IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DECISION PACKAGE DEPARTMENT: FINANCE UNIT: PARKING OPERATIONS &MAINTENANCE LEVEL 3 OF 3 UNIT DESCRIPTION: - Provides for an additional maintenance worker to handle routine maintenance in the Block 83 parking facility. - Provides for 4 employees to work as cashiers in order to keep the facility open until 10:00 PM, Monday thru Saturday. ADVANTAGES/BENEFITS: - Will allow for constant maintenance of the facility to keep it in excellent operating condition. - Will allow the facility to be operated in the evening. OPTIONS: Contract out maintenance work on the facility. Close the facility at 5:00 PM. CONSEQUENCES: If the parking facility is not operated during the evening the projected revenue will not be obtained. Based upon the financial feasibility study done by Carl Walker and Associates, the facility should be open during the evening four (4) nights a week. Because there will be businesses in the area open.six (6) nights a week the facility should be open to correspond with their demand for parking. The additional maintenance worker will allow us to maintain the facility on an ongoing basis rather than wait until major problems develop. 336 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOINES i i CITY OF IOWA CITY DECISION PACKAGE 12/20/78 4110.0 ENTERPRISE FUND PARKING P.EVENU= PARKING SYS OPEPATION E MAINT I LEVEL 3 ` RESOURCES BUDGET OEoT. ADMIN. 404111. COUNCIL BUDGET REQUIRED FY79 PROPOSAL. ADJ. PROPOSAL ADJ. PY80 i - P°RSONAL S-c?VICES 50,030 50,030 ,.j COMMOD- ITIES 1,275 1,275 SEP VICE ®` CHARGES 1,650 1,650 4v CAPITAL - OUTLAY 17 TOTAL 52,955 52,955 'j PERSONAL SERVICES (6000) Employees Authorized BUDGET J FY1979 FY1980 FY1980 Maintenance Worker II -- 1 $ 8,557 Cashier-- 4 30,652 39,209 Wage Total 2,156 Health & Life Insurance 3,751 l FICA & IPERS — _ 4,914 5 $50,030 i — - CAPITAL OUTLAY (9000) None I I I' I� V J I"1 J I ~ 337 MICROFILMED BY JORM MICROLAB CEDAR RAPIOS•OES MOIRES I , FUND SUMMARY ENTERPRISE FUND PARKING REVENUE FUNDS RESERVE FUND ca ACTUAL ESTIMATE BUDGET CLASSIFICATION Fy 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue ( Bond Sale) Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES ersona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE w $ __ $ -- $ 918,050 w� i _- 20,017 w, 898,033 94,205 __ -- 371,222 $ 371,222 ,. $ 918,050 $ 641,033 $ -_ e� .N 338 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES ■ i PARKING SYSTEM RESERVE Budget Budget II FY79 * FY80 PARKING SYSTEM RENEWAL AND IMPROVEMENT j Beginning Balance $ __ $ Interest Income ` = Transfer from Parking System Revenue Total Available g— Disbursements ENDING BALANCE PARKING SYSTEM BOND AND INTEREST RESERVE r Beginning Balance $ -- $ i 469,700 y Bond Sale 469,700 Transfer from Parking System Revenue --- Total Available 469,700 $ 469,700 j Disbursements -- ENDING ENDING BALANCE $ 469,100 $ 469,700 l _! PARKING SYSTEM BOND AND INTEREST SINKING Beginning Balance $ o- -- $ 448,350 Bond Sale 428,333 -- Use of Money 20,017 - 7 i Transfer from Parking System Revenue — 94,205 -' Total Available 448,350 542,555 Disbursements -- 371,222 ENDING BALANCE $ 448,350 S 171,333 *The FY budget will be amended to include the proceeds from the Parking Systems Revenue bond sale dated 12/1/78. rj LJ � a4 i p 9 I ' 339 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES FUND SUMMARY ENTERPRISE FUND SEWER REVENUE FUND CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1960 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Personal Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 650,755 $ 822,392 $ 713,288 340 r - MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 850,455 865,500 887,150 46,082 26,750 42,200 5,581 2,600 6,100 -- 133,985 136,286 132,355 -- -- -- 70,000 39.000 $1,034,473 $1,098,835 $1,110,736 $ 227,805 $ 261,556 $ 290,140 38,540 64,035 64,855 92,651 133,525 164,132 16,351 24,400 16,672 96,720 95,485 98,748 390,769 628,938 805,380 $ 862,836 $1,207,919 $1.419.927 $ 822,392 $ 713.288 $ 184.097 340 r - MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES FUND SUMMARY ENTERPRISE FUND SEWER REVENUE FUND OPERATION AND MAINTENANCE Ec:LASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 _ESTIMATE FY 1980 341 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES $ 355,263 $ 477,916 $ 345,812 BEGINNING BALANCE RECEIPTS: $ $ $ / Property Taxes __ __ -- Other Receipts: Licenses & Permits -- Fines & Forfeitures -- Charges for Services 850,455 865,500 867,150 Intergovernmental RevenueUse of Money & Property 28,830 17,250 30,000 Miscellaneous Revenue 5,478 2,600 6,100 Transfers: Bond Transfers -- -- -- Expense Transfers -- -- -- Other Transfers TOTAL RECEIPTS $ 884,763 $ 885,350 $ 923,250 EXPENDITURES Services $ 227,806 $ 261,556 $ 290,140 ersona 38,540 64,035 64,855 Commodities 88,644 133,525 164,132 Services & Charges 16,351 24,400 16,672 Capital Outlay Debt Service 390,769 533,9385 26,380 ' Transfers TOTAL EXPENDITURES $ ZfiZ j n $1,017,454 $1,062,179 ENDING BALANCE $_177,916 $ 345,812 $ 206 8 341 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES J J I J GOALS AND OBJECTIVES FUND: ENTERPRISE DEPARTMENT: PUBLIC WORKS PROGRAM: PHYSICAL ENVIRONMENT UNIT: POLLUTION CONTROL UNIT DESCRIPTION: i The Pollution Control Division operates and maintains the Pollution Control Plant, 11 lift stations, and approximately 150 miles of sanitary sewers plus the storm sewer system and the storm water collection basins. UNIT GOAL: To provide a comprehensive program for the collection and treatment of waste water that will assure a safe and healthy environment for the citizens of Iowa City and the surrounding area. UNIT OBJECTIVES: 1. Provide input in the planning and design of the new treatment plant. 2. Clean 15 miles of sanitary sewers with reoccurring problems by June 30, 1980. 3. Continue to expand our televising program to include new subdivisions as well as existing problem areas. UNIT MEASUREMENT: 1. Review periodically plans and design for new plant. 2. Compile monthly totals of sewers cleaned and compare number of complaint calls to FY79 complaint calls. 3. Compile footage of sewers televised. UNIT ANALYSIS: 1. Due td scheduled replacement of existing pollution control plant and upgrading of sewer system, we are maintaining a status quo. 2. We cannot justify a full-time preventive maintenance program in sewer system. Cleaning 15 miles of sanitary sewers maximum objective with present crew size. 3. Televising is identifying defects in new sewers as well as locating problems in existing sewers. 342 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES HOMES I DECI 5 ION PACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 1 OF 3 UNIT: POLLUTION CONTROL UNIT DESCRIPTION: - Provides for basic operation and 65% of required maintenance of pollution control plant. - Provides for routine cleaning of sewers and 65% of required maintenance and repair. Does not provide sufficient funds to televise new subdivisions nor all trouble spots in existing sewers. - University of Iowa reimburses us for approximately 35% of Maintenance Worker II salary. ADVANTAGES/BENEFITS: - Provides funds to do the basic functions of the Pollution Control Division. OPTIONS: Operation and maintenance could be contracted out to a private service company. CONSEQUENCES: The plant and sewer maintenance functions would cease. We would be in violation of our E.P.A and D.E.Q. permits. The Iowa River would become polluted. The sewer system would eventually fail. 343 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES ■an CITY OF IOWA CITY DECISION PACKAGE 12/20/78 I 4210.0 ENTERPRISE FUND SEWER REVENUE POLLUTION CONT OPER E MAINT RESOURCES P.UDGET DEPT. RFOUIRED FY79 PROPOSAL PERSONAL _ SERVICES 242,323 259,469 COMMO D— ITIES 45,325 54,305 SERVICE l CHARGES 989205 1319867 .1 CAPITAL OUTLAY 11,172 TOTAL 385,853 456,813 PERSONAL SERVICES (6000) r -� Pollution Control Superintendent Assistant Superintendent Lab Technician Senior Maintenance Worker Senior Treatment Plant Operator Treatment Plant Operator I Maintenance Worker III Maintenance Worker II i -'• Temporary Lab Technician Wage Adjustment Health & Life Insurance FICA & IPERS I CAPITAL OUTLAY (9000) Vehicle Replacement I i LEVEL 1 ADMIN. ADMIN. COUNCIL BUDGET ADJ. PROPOSAL ADJ. FY80 259,469 54,305 131.867 11,172 456,813 Emolovees Authorized FY1979 FY1980 1 1 1 1 1 1 1 1 1 1 4 4 2 2 5 5 16 16 344 16 16 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MONIES BUDGET FY1980 $ 19,739 15,107 12,145 14,245 1,368 48,782 38,598 55.294 205,278 2,340 11,418 14,411 26,122 $259,469 $ 11,172 DECISION PACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 2 OF 3 UNIT: POLLUTION CONTROL UNIT DESCRIPTION: - Provides for preventive maintenance and equipment replacement at plant at an additional 20% of required level. - Provides for present level of operation and additional 20% of required preventive maintenance. ADVANTAGES/BENEFITS: - Would provide for repairing or replacing equipment on a limited basis. - Would provide for increased efficiency in plant operation. OPTIONS: - University could provide their own treatment and disposal of lime softening sludge. - Lift station operation and maintenance could be contracted. CONSEQUENCES: Quality of plant effluent would deteriorate. Equipment downtime would increase; would be unable to continue preventive maintenance program .to keep plant operating efficiently. 345 or MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MINES a i CITY OF TOMA CITY DECISION PACKAGE 4210.0 ENTERPRISE FUND ' SEN ER R — 12/20/78 EVENUE POLLUTION CONT OPER E MAINT I � LEVEL 2 PESOURCES BUDGET DEPT. ADMIN. ADMIN. COUNCIL BUDGET RSoUTpED FY79 PROPOSAL ADJ. PROPOSAL ADJ. FY80 PERSONAL I SERVICES 19,233 199020 19,020 COMM00— +� IiIES 15,510 2,550 2,550 �•�®1"'SSS��� SERVICE CHARGES 17,320 199895 19x895 I CAPITAL I OUT LAY 11,800 TOTAL 63x863 41,465 41,465 PERSONAL SERVICES (6000) —j Employees Authorized BUDGET J FY1979 FY1980 FY1980 Temporary ; 7,000 Overtime 10,000 FICA & IPERS 2,020 ') 519,020 CAPITAL OUTLAY (900 None i i ' 346 r - MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES 0ECI510NPACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 3 OF 3 UNIT: POLLUTION CONTROL UNIT DESCRIPTION: - Provides for additional materials and supplies to complete 100% of required plant and sewer maintenance. - Provides educational funds to upgrade employees' level of knowledge. - Provides funds to expand sewer televising program. - Provides funds to expand sewage sampling and flow monitoring program. - Provides funds to repair major sewer failures. - Provides funds for clerk typist. ADVANTAGES/BENEFITS: Preventive maintenance program can be expanded. - Employees can attend sufficient programs to retain their operating certificate and increase their value to the City. More sewers can be televised to identify problems. - Plant and lift station equipment can be upgraded or replaced as scheduled. - Staff could sample and measure flow of sewage from industries or areas of the City. - Superintendent and Assistant can devote 25% and 75% of their time.to operation rather than clerical paperwork. OPTIONS: - Employees could be required to finance required training programs.' - Developers could be required to finance televising of new sewers. - Additional equipment replacement would be deferred. CONSEQUENCES: - Desirable level of preventive maintenance of plant and lift stations could not be attained. - Equipment maintenance cost would rise. - Sewer repairs could not be accomplished as failures occurred. - Continuing education required for operators to retain their certifi- cates would not be made available. 347 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I901NE5 CITY OF IOWA CITY DECISION PACKAGE 17./20/78 - I 4210.0 ENT=RPRISE FUW) J SEWER PFVFNUc _ POLLUTION CONT OPER, F. MAINT RESOURCES BUDGET DEPT, ADMIN. LEVEL 3 ` R=9UIRED FY79 PROPOSAL A ADMIN. COUNCIL BUDGET DJ. PROPOSAL ADJ. FY80 PERSONAL I SE:ZVICES 11x551 11,651 COMMOD— ITIFS 3,200 SEP VICE 8,000 8,000 I � O— CHARGES 18,000 12,370 12070 JCAPITAL OUTLAY 12,600 59500 5,500 TOTAL 33,300 37,521 37.521 PERSONAL SERVICES (6000) Employees Authorized BUDGET _1 21979 FY1980 FY1980 Clerk -Typist _ Wage Adjustment 1 $ 9,121 Health & Life Insurance 502 FICA & IPERS 891 1,137 J 1 $11.651 ` '^� " CAPITAL OUTLAY (9000) Sewage Sampler Portable Sewage Flow Meter $ 2,500 — 3,000 $ 5,500 7 i J !!j j� i 348 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1101NES FUND SUMMARY ENTERPRISE FUND SEWER REVENUE FUNDS RESERVE FUND CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES ersona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 295,492 $ 344,476 $ 367,476 17,252 9,500 12,200 103 -- -- 132,355 133,985 136,286 70,000 90 nnn $ 149,710 1 213,485 $ 187,486 4,006 -- -- 96;720 95,485 98,748 -- 95,000 279,000 $_100,726 $ JKAB5 $ M,,7Ag_ $ 344.476' $ 367.Q76_ $»?-914 349 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES SEWER RESERVE BUDGET BUDGET FY79 FY80 SEWER RENEWAL AND IMPROVEMENT Beginning Balance $ 106,044 $ 177,044 Interest Income 2,000 3,200 Transfer -in 94,000* 63,000 Total Available 0 Z0 Disbursements 25,000 240,000 ENDING BALANCE $ 177,044 $ 3,244 SEWER BOND AND INTEREST RESERVE Beginning Balance $ 188,772 $ 138,272 Interest Income 12,000 12,000 Transfer from Sewer Revenue 7,500 7,500 Total Available 2� 371T7, Disbursements 70,000* 39,000 ENDING BALANCE $ 138,272 5 118,772 SEWER BOND AND INTEREST SINKING Beginning Balance $ 49,660 $ 52,160 Interest•Income -- 1,500 Transfer from Sewer Bond and Interest Reserve Transfer from Sewer Revenue 97,985** 100,286 Total Available T-177-,64547 M7, M Disbursement's 95,485 98,748 ENDING BALANCE 5 52,160 S 55,198 The following amendments will be made to the FY79 budget: *$70,000 transferred from Sewer Bond and Interest Reserve to Sewer Renewal and Improvement. **An increase from $95,485 to $97,985 of $2,500 for the FY79 debt service transfer from Sewer Revenue to Sewer Bond and Interest Sinking. 350 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services I.Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES ersona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE ENTERPRISE FUND WATER REVENUE FUND FUND SUMMARY ACTUAL ESTIMATE FY 1978 FY 1979 $ 927,675 $ 928,162 BUDGET FY 1980 $ 899,901 I 161,306 1,385,170 i , 1,429,700 62,743 78,806 43,500 65,300 61,000 248,129 684,627 72,250. 434,775 I u 1, i 301,662 , s 100,000 $1.961.494 $ 1.857,429 $ 1.9kLm �J r� CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services I.Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES ersona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE ENTERPRISE FUND WATER REVENUE FUND FUND SUMMARY ACTUAL ESTIMATE FY 1978 FY 1979 $ 927,675 $ 928,162 BUDGET FY 1980 $ 899,901 $ 328,909 $ 344,562 161,306 1,385,170 1,375,000 1,429,700 62,743 78,806 43,500 65,300 61,000 248,129 684,627 72,250. 434,775 300,172 301,662 73,457 100,000 $1.961.494 $ 1.857,429 $ 1.9kLm $ 328,909 $ 344,562 161,306 181,600 259,053 241,530 165,244 256,100 361,868 248,129 684,627 613,769 $ 1,961,007 $ 1,885,690 $ 928,162 $ 899,901 351 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES $ 353,133 180,350 262,591 262,450 333,162 641.150 $ 2_032,836 $ 831,677 FUND SUMMARY LI ENTERPRISE FUND WATER REVENUE FUND H OPERATION AND MAINTENANCE I I ►9 I CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE $ 308,169 $ 348,302 $ 295,998 `1 ,.1 RECEIPTS: + Property Taxes $ -- $ -- $ Other Receipts: Licenses & Permits _- _- -- Fines & Forfeitures Charges for Services 1,385,170 1,375,000 1,429,700 Intergovernmental Revenue -" -- Use of Money & Property 32,103 17,000 35,000 Miscellaneous Revenue 78,487 65,300 72,250 i .Transfers: Bond Transfers -- Expense Transfers 54,500 -- ~ -Other Transfers _ TOTAL RECEIPTS $t aa_, �, an $1,511,800 $1,536,950 EXPENDITURES $ $ Personal Services $ 328,909 344,562 353,133 Commodities 161,306 181,600 180,350 Services & Charges 250,522 241,530 262,591 Capital Outlay 165,244 256,100 262,450 Debt Service -- -- -- Transfers 549-646 rAn,y12 —541,150- TOTAL EXPENDITURES $1,455,627 $1,564,104 $1,599,674 y ENDING BALANCE $ 348,302 $ 295.998 $233,274 352 or MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MINES GOALS AND OBJECTIVES FUND: ENTERPRISE DEPARTMENT: PUBLIC WORKS PROGRAM: PHYSICAL ENVIRONMENT UNIT: WATER OPERATIONS UNIT DESCRIPTION: Delivery of potable water of approved quality, at established pressures, and in quantities and rates of flow that customers desire. UNIT GOAL: Operate a 13.5 million gallon per day water treatment plant. Maintain and repair the water distribution system. Read, install and repair water meters and remote readers. Construct water mains in subdivisions on a cost reimbursement basis. UNIT OBJECTIVES: 1. To flush all City owned hydrants by June, 1980, to remove sedimentation from the system. 2. To intall 1,000 Outside Remote Readers by June, 1980. 5,722 have been installed and approximately 5,000 more will be installed. 3. Keep meter reading on schedule. 4. To continue to treat all water to meet State of Iowa Standards. UNIT MEASUREMENT: 1. All hydrants operate upon need by Fire Department and keep record of dates of flushing. 2. Keeping record of meter changes and remote meters installed, number of call backs to services, accuracy of readings, number of citizen complaints. 3. Monitor route books. 4. Chemical tests on random water samples. UNIT ANALYSIS: Bad winter weather and emergency water main; breaks may slow down installation of remote readers. 01 353 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES t 1 DECISION PACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 1 OF 3 UNTT: WATER OPERATIONS UNIT DESCRIPTION: - Provides basic water flows for customer needs. - Provides basic water flows for fire fighting. - Provides for meter reading, installation and removal of meters, location of service lines, check for service leaks, and location of water mains for contractors. - Provides for only essential water main repairs and hydrant repairs. - Provides for necessary chemicals, parts, and electricity needed in plant operation. - Provides for installation of 200 outside readers as opposed to the present rate of 1,000 outside readers per year. - Provides for oversizing 3731% of the mains that should be oversized at City cost. - Provides for meters in new houses and businesses. - Provides overtime for water main breaks. ADVANTAGES/BENEFITS: - Water customers will see no apparent decline in serivice. - Reduces the budget. - Provides for necessary equipment to run Water Division. OPTIONS: Turn water plant operation and distribution system over to private enterprise. CONSEQUENCES: Failure to approve level 1 would mean a shut down of the Water Department. 354 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 4310.0 CITY OF IOWA CITY DECISION PACKAGE 12/20/78 ENTERPRISE FUND NATER REVENUE NATER DIV OPERATION E MAINT RESOURCES BUDGET DEPT. R=QUIRFD FY79 PROPOSAL PERSONAL SERVICES 336,078 344,133 COM:MOD— ITIES 176,600 164,350 SE°VICE CHAPGE.S 226,480 227,091 CAPITAL OUTLAY 151,600 121,600 T3TAL 890,758 857,224 l PERSONAL SERVICES (6000) :1 Superintendent of Water Assistant Superintendent of Water Senior T. P. Operator T. P. Operator Senior Maintenance Worker Maintenance Worker III Maintenance Worker II ^ Meter Readers Maintenance Worker I Overtime Wage Adjustment J Health & Life Insurance FICA & IPERS LFVEL 1 ADMIN. ADMIN. COUNCIL BUDGET ADJ. PRnoOSAL ADJ. FY80 344,183 164,350 J CAPITAL OUTLAY (9000) _ Water Meters & Outside Readers Laboratory Equipment Oversize Water Main for Feeder Mains and New Sub -Div. Sub -Division Water Mains (Reimbursed by Contractor) "Vehicle Replacement Fund" 355 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 6101NES DEC ISIONPAC KAGE DEPARTMENT: PUBLIC WORKS LEVEL 2 OF 3 UNIT: WATER OPERATIONS UNIT DESCRIPTION: - Provides for payment of electrical costs should they increase more than the 5% anticipated. Provides educational expenses for employees. Provides for maintenance of automatic water process equipment. Provides for raise in construction and repair materials for Water Plant and Distribution System. Provides additional 450 Water Meters and Remote Readers. Provides for oversizing 37k% of the mains that should be oversized at City cost. ADVANTAGES/BENEFITS: - Would prevent exceeding electrical budget. - Operators would keep State Certification. - Provides reliable automatic water process equipment. - Provides better and more accurate meter readings. - Provides better water mains for Distribution System. OPTIONS: - Overrun budget and assume short fall in electrical costs could be made up in the rest of the budget. - Let operators pay for own educational expenses. - Repair automatic water process equipment on a crisis basis. CONSEQUENCES: Will mean possible over- expenditure of a portion of the Water Division's budget. Will mean more personnel to read meters. Possible decertification of some of the treatment plant operators. Increased overtime for manual operation of water plant when the automatic equipment breaks down. 356 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401IIES _ CITY OF IOWA CITY DECISION PACKAGE - 12/20/78 4310.0 ENTERPRISE FUND ! WATER REVENUE WATFa DIV OPEPATION E MAINT R=SDURCES 9UDr,ET DEPT, LEVEL 2 PERE O FY79 PROPOSAL 40A J• ADMIN. COU^lCIL Bl1DGFT ADJ. PROPOSAL ADJ, FY80 PERSONAL 7; SERVICES COMMOD- ITIES CE 5000 10,000 \� 10,000 O ; j CHARGES 15,050 18.000 18,000 A CAPITAL _ v OUTLAY 209000 65,8$0 65,850 T7TAL 40,050 93,850 93,850 PERSONAL SERVICES (6000) Employees Authorized BUDGET FY1979 FY1980 FY1980 None _� CAPITAL OUTLAY 9000) -1 Water Meters & Outside Readers Sub -Division Water Main (reimbursed by contractors) $30,000 `' Oversize Water Main for Feeder Mains and New Sub -Div. 20,000 4 Laboratory Equipment 15,000 i 850 i $65,850 357 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1 DECISION PACKAGE " DEPARTMENT: PUBLIC WORKS LEVEL 3 OF 3 UNIT: WATER OPERATIONS UNIT DESCRIPTION: w - Provides summer help. - Provides for oversizing 25% of the mains that should be oversized at City cost. - Provides for replacement of three blocks of old 2" Galvanized Main. - Provides for additional increase in chemicals. - Provides for additional increase in electrical power and gas for heaters. j - Provides for additional 350 outside readers and meters. ADVANTAGES/BENEFITS: - Summer help will provide continued field operations while permanent r: employees are on vacation. - Will provide for a better water distribution system and fire protection. - Will provide for higher quality water and at a better pressure. - Will improve meter reading. - Will provide for better water treatment. - Will provide sufficient power for any emergencies. OPTIONS: - Fund at Level 2. CONSEQUENCES: - Field work will be delayed until permanent employees return from vacation. - Reduced water pressure and fire flows. - Poor quality of water and galvanized main. 358 Ir MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES CITY OF TnWA CITY DECISICN PACKAGE 12/20/78 4310.0 EMT=R.PRISE FUND WATER REVENUE WATER DIV OPERATION & MAINT l —t PESOURCF.S BUDGET DEPT. ' REOIIIPED FY79 PROPOSAL j P=PSONAL iSERVICES 8,484 8995C COMMOD— ITIES 6,000 SERVICE _.I CHARGES 17,500 CAPITAL OUTLAY 8495CO 759000 —1 TOTAL 92084 107,450 —� PERSONAL SERVICES (6000) 1 Temporary FICA & IPERS I .J LEVEL 3 ADMIN. AOMiN. COUNCIL BUDGET ADJ. PROPOSAL ACJ. FY80 8,950 6,000 17,500 75,000 107,450 Employees Authorized FY1979 FY1980 CAPITAL OUTLAY (9000) _Water Meters & Outside Readers _. Replacement of 2" Galvanized Water Line Oversize Water Main and Feeder Main -� Office Equipment Chlorine Equipment for Storage Tank Subdivision Water Main (reimbursed by contractors) Replace Flow Meter with New Meters & Controls J 1 u f kti J L 359 i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES BUDGET FY1980 $ 8,000 950 $ 8950 $20,000 15,000 10,000 1,000 2,000 15,000 12,000 $75,000 FUND SUMMARY t �a ENTERPRISE { WATER REVENUE FUND. RESERVE FUNDS �y �i va ;I CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures .Charges for Services Intergovernmental Revenue 'Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES ersona FServices Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ 619,506 $ 579,860 $ 603,9G3 (i -y 30,641 26,500 26,000 318 -- -- 434,775 300,172 301,662 _ -- 18,957 100,000 $ 465,734. $ 345,629 $ 427.662 h 8,532 361,867 248,129 333,162 134,9A1 23 57— _40a WO— $ 505,380 $ 321,586 $ 433,162 M $ 579,860 $ 603,903 $ 598,403 c� I 360 pl r - MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110111ES WATER RESERVE DEPRECIATION, EXT. & IMPROV. Beginning Balance Transfer from Water Revenue Interest Income TOTAL AVAILABLE DISBURSEMENTS ENDING BALANCE OPERATION & MAINTENANCE RESERVE Beginning Balance Interest Income TOTAL AVAILABLE DISBURSEMENTS ENDING BALANCE WATER BOND & INTEREST RESERVE Beginning Balance Transfer from Water Revenue Interest Income TOTAL AVAILABLE DISBURSEMENTS ENDING BALANCE WATER BOND & INTEREST SINKING BUDGET BUDGET FY79 FY80 $ 158,124 $ 144,624 36,000 51000 36,000 51000 $ 199,124 $ 185,624 $ 54,500 $ -- $ 144,624 $ 185,624 $ 53,031 $ 54,531 1,500 3,500 $ 54,531 $ 58,031 $ --- $ -- $ 54,531 $ 58,031 $ 272,775 $ 303,818- 30,000 30,000 20,000 15,000 $ 322,775 348,818 $ 18,957* $ 100,000 $ 303,818 $ 248,816 Beginning Blanace $ 95,930 $ 100,930 Interest Income --- 2,500 Transfer from Water Revenue 234,172 235,662 Transfer from Bond & Interest Reserve 18,957* 100,000 TOTAL AVAILABLE $ 349,059 $ 439,092 DISBURSEMENTS $ 248,129 $ 333,162 ENDING BALANCE $ 100,930 L105,930 *Water revenue bonds called 9/1/78 in the amount of $18,957.00. This amount was transferred from Bond & Interest Reserve account to the Bond & Interest Sinking account and will be a FY79 budget admendment. 361 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES FUND SUMMARY ENTERPRISE FUNDS REFUSE COLLECTION FUND CLASSIFICATION ACTUAL ESTIMATE BUDGET 1 FY 1978 FY 1979 FY 980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES e— �rsonTServices Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ _ $ 10,850 $ (23.9.52L 362 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIucS 34,197 46,800 46,800 289,967 301,772 334,328 $324-164 $_L48,572 $ iR.1� $156,160 $ 174,951 $ 151,115 17,619 13,073 1,075 90,964 83,896 127,612 502 4,995 78,834 48,069 106,4;G 22,492 $ 313,314 $ 383,381 $ 381,128 $ 10,850 $ (23,959) $ (23,959) 362 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIucS FUND SUMMARY ENTERPRISE FUNDS REFUSE COLLECTION FUND OPERATIONS CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE $ $ f? $ (23,959) RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES ersona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE 363 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140IIIES 34,197 46,800 46,800 255,158 301,772 334,328 $289,355 $ 348,572 $ 381,128 $156,160 $ 174,951 $ 151,115 17,619 13,073 1,075 90,964 83,896 127,612 502 4,995 78,834 48,069 71,657 22,492 $ 113, 314 $ 348„572_, $_381 .128 $(23 g59) $ (23'959) $ (23,959) 363 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140IIIES GOALS ANO OBJECTIVES FUND: ENTERPRISE DEPARTMENT: PUBLIC WORKS PROGRAM: PHYSICAL ENVIRONMENT UNIT: REFUSE UNIT DESCRIPTION: The Solid Waste Division is responsible for the collection of solid waste from dwellings of one to four units. UNIT GOAL: To continue -to update the collection system utilizing the most efficient equipment and collection techniques that will reduce the cast of operation to the citizens of Iowa City. UNIT OBJECTIVES: 1. To continue lowering refuse pickup costs by replacing two or more rear loading packers with single operator side loading vehicles by November, 1979. 2. To recycle newsprint at the most economical cost. UNIT MEASUREMENT: 1. Prepare data comparing one man collection with two man collection. 2. Tonnage collected. UNIT ANALYSIS: Studies by the Environmental Protection Agency and experiences of other communities indicate one man can pick up almost as much solid waste as a two or three man crew provided a walk through truck with side loader is used. 364 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES DECISION PACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 1 OF 2 UNIT: REFUSE UNIT DESCRIPTION: This level provides for the collectionof solid waste from dwellings of one to four units on a once per week basis, with the elimination of one pickup truck, elimination of one man and the the of the bulky waste pickup. ADVANTAGES/BENEFITS: Reduces cost of operation by elimination of bulky pickup with decrease Personnel and equipment. in OPTIONS: Contract out solid waste pickup. CONSEQUENCES: Numerous complaints, dissatisfied customers, collection would convert to Private pickup. 365 i — MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIDES CITY OF iDNA CITY DECISION PACKAGE 12/20/78 4410.0 ENTERPPISF FUND REFUSE COLLECTION REVENUE REFUSE COLLECTION OPERATIONS LEVEL L ADMIN. ADMIN. COUNCIL FUDGET ADJ. PROPOSAL ADJ. FY80 366 140.440 975 �O 120,162 77,820 339,397 Employees Authorized BUDGET FY1979 FY1980 FY1980 1/2-- -- -' 1/4 $ .4,850 4 47,028 7 5 48,637 4 11 2 9 1 100,515 7,680 5,025 5,528 7,729 13,963 11 1/2 9 1/4 $140,440 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES $ 77,820 RESOURCES BUDGET DEPT, ._ i REQUIRED FY 79 PROPOSAL PERSONAL SERVICES 158,864 140,440 COMMOD- ITIES 12,465 975 I SERVICE I CHARGES 809074 1209162 _ j CAPITAL OUTLAY 77, 87.0 1 TOTAL 251,403 339,397 PERSONAL SERVICES (6000) Solid Waste Superintendent Street/Sanitation Superintendent ^�, Maintenance Worker II Maintenance Worker III Maintenance Worker I i Temporary Overtime Wage Adjustment Health & Life Insurance FICA & IPERS CAPITAL OUTLAY (9000) Vehicle Replacement Fund J J� I . �J LEVEL L ADMIN. ADMIN. COUNCIL FUDGET ADJ. PROPOSAL ADJ. FY80 366 140.440 975 �O 120,162 77,820 339,397 Employees Authorized BUDGET FY1979 FY1980 FY1980 1/2-- -- -' 1/4 $ .4,850 4 47,028 7 5 48,637 4 11 2 9 1 100,515 7,680 5,025 5,528 7,729 13,963 11 1/2 9 1/4 $140,440 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES $ 77,820 DECISION PACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 2 OF 2 UNIT: REFUSE UNIT DESCRIPTION: This level provides for all bulky waste to be picked up in Iowa City. ADVANTAGES/BENEFITS; Keeps the service at its present level, reduces complaints, provides prompt service to its customers. OPTIONS: Could be done by private collection firms. CONSEQUENCES: - Authoritative texts on solid waste indicate that many private collection firms do not respond promptly to complaints and many private firms charge more for these services. 367 Ir MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140114E5 11 CITY OF IOWA CITY DECISION PACKAGE 12/20/78 4410.0 ENTERPRISE FUND REFIISE COLLECTION R9VENUE REFUSE COLLECTION OPERATIONS RESOURCFS BUDGET DEPT. REQUIRED FY79 PROPOSAL PERSONAL SERVICES 16,087 10,675 i COMMOD— iTIES 508 100 SFP VI CF CHARGES 39822 7,450 CADITAL OUTLAY 4,995 1,014 —I TOTAL 25,512 199239 PERSONAL SERVICES (6000) .J Senior Maintenance Worker Assistant Superintendent Wage Adjustment Health & Life Insurance _ FICA & IPERS J LEVEL 2 ADMIN. ADMIN. COUNCIL BUDGET ADJ. PROPOSAL ADJ. FY80 10,6T5 100 �� 7,450 a 19 1,014 19,239 Employees Authorized FY1979 FY1980 1 -- -- 1/2 1 1/2 CAPITAL OUTLAY (9000) Vehicle Replacement Fund (pickup for bulky waste) 368 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES BUDGET FY1980 s -- 8,657 476 457 1,085 $10,675 ENTERPRISE REFUSE COLLECTION FUNDS RESERVE FUND FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS $ -- $ 34,809 $ -- 34,809 $ 34 R09 $ $ EXPENDITURES ersona Services $ __ $ __ $ _ Commodities Services & Charges -- Capital Outlay_ -_- Debt Service Transfers -- 34.809* TOTAL EXPENDITURES $ -- $ 34,809 $_ -- ENDING BALANCE $ 34,809 $ -- $ *This Reserve Fund has been eliminated as Refuse Collection Operations will now make payments into the Vehicle Replacement Fund; a transfer of $34,809 will be made to the Vehicle Replacement Fund during FY79 to zero out this reserve fund. 369 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140INES I j i �I i J I � , I LJ �J ! 9' J ENTERPRISE REFUSE COLLECTION FUNDS RESERVE FUND FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS $ -- $ 34,809 $ -- 34,809 $ 34 R09 $ $ EXPENDITURES ersona Services $ __ $ __ $ _ Commodities Services & Charges -- Capital Outlay_ -_- Debt Service Transfers -- 34.809* TOTAL EXPENDITURES $ -- $ 34,809 $_ -- ENDING BALANCE $ 34,809 $ -- $ *This Reserve Fund has been eliminated as Refuse Collection Operations will now make payments into the Vehicle Replacement Fund; a transfer of $34,809 will be made to the Vehicle Replacement Fund during FY79 to zero out this reserve fund. 369 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 140INES ENTERPRISE FUNDS LANDFILL FUND j FUND SUMMARY I CLASSIFICATION ACTUAL ESTIMATE BUDGET 1 ^` FY 1978 FY 1979 FY 1980 BEGINNING BALANCE $ _ '-4M4624 $ 74,53E_ RECEIPTS: Property Taxes $ Other Receipts: Licenses & Permits U Fines & Forfeitures 4 -- -- Charges for Services Intergovernmental Revenue 263,392 310,926 " 341,700 Use of Money & Property ` 766 Miscellaneous Revenue 1 ,101 21000 ._ 4,000 Transfers: Bond Transfers Expense Transfers " Other Transfers 107,788 40,435 TOTAL RECEIPTS$ 373,051 $ 353,361 40.000 $ 385,700 EXPENDITURES Perona Services Commodities $ 78,308 $ 81,920 $ 84,426 I Services & Charges 22,541 28,711 11,091 58,449 12,150 Capital Outlay Debt Service 143,863 _ 37,176 45,189 117,176 Transfers 126,490-- 63,328 55,744 TOTAL EXPENDITURES $ 3g�, $ 251.964 $ 31 ,685 ENDING BALANCE 26 $ 862 $_ 74.535 $_ 145.550 J 1 ` 1 U yyr 4 I 370 MICROFILMED BY l JORM MICROLAB CEDAR RAPIDS -DES 1401NES FUND SUMMARY ENTERPRISE LANDFILL FUND OPERATIONS BEGINNING BALANCE $ -- $ (66,427) 8 7,465 ^ RECEIPTS: Property Taxes $ -- $ -- $ -- M Other Receipts: ..: Licenses & Permits 4 -- -- Fines & Forfeitures r^ Charges for Services 263,392 310,926* 341,700 �{ Intergovernmental Revenue -- -- -- Use of Money & Property Miscellaneous Revenue 1+101 -- -- i i Transfers: Bond Transfers Expense Transfers 150 -- -- Other Transfers "- TOTAL RECEIPTS $ 264,647 $ 310,976 $ 341,700 µl EXPENDITURES ersona Services $ 78,308 $ 81,920 $ 84,426 �. Commodities 22,541 111091** 12,150 Services & Charges 28,711 58,449** 45,189 , Capital Outlay 75,024 37,176** 117,176 Debt Service -- "" "- Transfers 126,490 63,328** 55,744 TOTAL EXPENDITURES $ 331.074 $ 251,964 $ 314,685) ENDING BALANCE $_C66.4271 $__L7460_ $ 19,550 *Adjusted to projected revenue based upon estimated tonnage in FY79. **Adjusted to projected costs of vehicle operating charges and vehicle replacement fund. In addition, excavation costs of $80,000 were eliminated as no excavation will be needed in FY79. 371 or MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1* GOALS AND OBJECTIVES FUND: DEPARTMENT: PUBLIC WORKS PROGRAM: PHYSICAL ENVIRONMENT UNIT: LANDFILL UNIT DESCRIPTION: The Landfill Division is responsible for the disposal of all solid waste in Johnson County and all surrounding communities. UNIT GOAL: To operate a state approved sanitary landfill as a self-sustaining utility in which user charges equal cost of operation. UNIT OBJECTIVES: 1. To ensure revenues equal expenses. 2. To operate landfill in compliance with State landfill regulations. UNIT MEASUREMENT: 1. To monitor monthly income and compare against expenses. 2. Satisfactory rating on periodic State inspections. UNIT ANALYSIS: The landfill operation is an independent utility with fully funded replacement funds for land.. 372 i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 1 DECISION PACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 1 OF 2 UNIT: LANDFILL UNIT DESCRIPTION: - This level provides a reduction in operation of the Landfill to seven hours a day five days a week, closed weekends and all holidays and the elimination of two landfill employees. ADVANTAGES/BENEFITS: - Lowers the present cost of operation with only small decrease in income. OPTIONS: - Contract the operation of the Landfill to a private contractor. CONSEQUENCES: - Landfill will be shut down. n _- --- j CITY OF IOWA CITY DECISION PACKAGE 12/20/78/78 4510.0 ENTERPRISE FUND i LANDFILL REVENUE LANDFILL OPERATIONS RESOURCES BUDGET LEVEL 1 DEPT. ADMIN. ADMIN. COUNCIL BUDGET _ REQUIRED FY79 PROPOSAL ADJ. PROPOSAL ADJ. FYBO i PERSONAL SE2VICE5 54,113 56,161 56,161 A COMMOD— ITIES 7,497 12,150 120150 O I CHREE CHARGES 54,328 30.299 30.289 1 i ! CAPITAL OUTLAY 37,176 117,176 117,176 7 TOTAL 153,114 215,776 215,776 PERSONAL SERVICES (6000) Employees Authorized BUDGET =1 FY1979 FY1980 FY1980 Solid Waste Superintendent 1/2 $ Assistant Superintendent -- 1/2 8,657 2 2 Maintenance Worker III 25,614 Maintenance Worker I 10,045 _- 1 1 Overtime 3 1/2 3 1/2 44,316 Wage Adjustment 2,334 Health & Life Insurance 3,437 71227 FICA & IPERS 5,847 j J 3 1/2 3 1/2 $ 56,161 Ij CAPITAL OUTLAY (9000) Landfill Excavation $ 80,000 I Vehicle Replacement Fund 37 176 $117,176 f I 4 C I 1 , r 374 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140INES I DEC IS ION PACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 2 OF 2 s UNIT: LANDFILL UNIT DESCRIPTION: wa - This level provides that the Landfill operate at its present schedule of 11 hours a day six days a week, five hours on Sunday and all holidays except Thanksgiving, Christmas, and New Year's Day. �I ADVANTAGES/BENEFITS: Oil - Reduces roadside dumping, and complaints. r1 - Provides longer operating hours which private haulers utilize in scheduling their pickup routes. W OPTIONS: ii - Contract to private operators. w CONSEQUENCES: - Increased roadside dumping will probably occur due to shortened hours t1 and landfill user frustration. - Private haulers would have difficulty maintaining route schedules. F b; h. N M. V f �w 375 i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES L MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CITY OF IOWA CITY DF.f,IS1ON PACKAGE 12/20/78 4510.0 ENTERPRISE FUND LANDFILL REVENUE LANDFILL OPFRATIONS LEVEL 2 R:SOURC=S BUDGET OEP7. ADMIN. ADMIN. COUNCIL BUDGET DGET R= ENTERPRISE LANDFILL FUND RESERVE FUNDS FUND SUMMARY ACTUAL ESTIMATE BUDGET CLASSIFICATION FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES Personal Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE $ $ 39,565 $ A,nnn 766 2,000 4,000 40,050 107,638 40_9i5 ------ r— $ 108,404 $ 42,435 $ 44.000 68,839 -- -- $ 39.565 $ 126,000 377 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES ENTERPRISE FUNDS LANDFILL FUND LANDFILL OPERATIONS RESERVES ACTUAL BUDGET FY78 FY79 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES BUDGET FY80 $ 82,000 40,000 4,000 126,000 $126,000 LANDFILL EQUIPMENT REPLACEMENT RESERVE i — Beginning Balance $ --- $ (435) Receipts: Transfer from Landfill Operations 67,638 435* Interest Income 766 --- Total Available $ 68,404 $ --- Expenditures: Equipment Purchase 68,839 --- Ending Balance (Deficit) $ 435 $ --- LAND ACQUISITION RESERVE Beginning Balance $ --- $ 40,000 Receipts: Transfer from Landfill Operations 40,000 40,000 Interest Income --- 2,000 J Total Available $ 40,000 82,000 -� Expenditures 40,000 --- 82,000 j J r; *This reserve fund has been eliminated as landfill operations will now make payments into the Vehicle Replacement Fund; a transfer of $435 will be made in FY79 to zero out this reserve fund. u s .. f r f — 378 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES BUDGET FY80 $ 82,000 40,000 4,000 126,000 $126,000 I FUND SUMMARY CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES ersona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE *Reflects change in FY79 Budget ENTERPRISE FUNDS AIRPORT FUND ACTUAL ESTIMATE BUDGET g80 FY 1978 FY 1979 FY $ $ 94.707 $ 78.102- ACTUAL 8 1 2 379 18,822 18,500 44,502 105,921 13,145 2,800 582 $ 1259325_ $ 31,645* $ 47,302 $ __ 7,218 $ 3,500 10,140 $ -- 12,650 21,430 27,710 6,900 40,635 5,000 1,695 _ 275 __ 180,000 $ 74R_?n' $ 44.707 $ 78.102 $_(]12.5(il i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES GOALS ANO OBJECTIVES FUND: ENTERPRISE FUNCTION: AIRPORT ACTIVITY DESCRIPTION: The function of the Iowa City Municipal Airport Commission as the appointed representatives of the citizens, is to formulate Airport policy and provide general direction to the Airport Manager to carry out commission policies. ACTIVITY GOAL: To adequately serve the citizens, industries and institutions of Iowa City and surrounding areas who use the facility; to maintain and improve the facility as required to keep it safe, and a viable part of the state and national system of airports for general aviation. ACTIVITY OBJECTIVES: 1. Construct additional T -hangars to satisfy demand. June 1980. 2. Resurface parking near Terminal Building; add parking spaces (auto- mobile) June 1980. 3. Install runway lights subject to same restrictions as runway extension. 4. Clear trees out of drainage ditch to keep runways from flooding. November 1979. 5. Build new maintenance building for fixed base operator. June 1980. 6. Install jet fueling facilities. September 30, 1980 by fixed base operator. 7. Complete the Master Plan Study by Fall, 1979. 8. Lengthen runway 6-24 to 6000 feet long if master plan so indicates apply for State & Federal funds. 9. Improve roadway easement to northwest airport property to a rock. surfaced road. ACTIVITY MEASUREMENT: Measurable by percentage completion of each of above items. ACTIVITY ANALYSIS: The specific objectives listed above are what the Commission feels are most important at this time. The objective may be modified by data and recommendations that may be contained in the Master Plan Study, and public input thereto. ME MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIO111ES DECISI0HPACKAAE FUND: ENTERPRISE FUNCTION: AIRPORT ACTIVITY DESCRIPTION: Level 1 of 1 The function of the Iowa City Municipal Airport Commission as the appointed representatives of the citizens, is to formulate Airport policy and provide general direction to the Airport Manager to carry out commission policies. ACTIVITY GOAL: To adequately serve the citizens, industries and institutions of Iowa City and surrounding areas who use the facility; to maintain and improve the facility as required to keep it safe, and a viable part of the state and national system of airports for general aviation. ACTIVITY OBJECTIVES: 1. Construct additional T -hangars to satisfy demand. June 1980. 2. Resurface parking near Terminal Building; add parking spaces (auto- mobile) June 1980. 3. Install runway lights subject to same restrictions as runway extension. 4. Clear trees out of drainage ditch to keep runways from flooding. November 1979. 5. Build new maintenance building for fixed base operator. June 1980. 6. Install jet fueling facilities. September 30, 1980 by fixed base operator. 7. Complete the Master Plan Study by Fall, 1979. 8. Lengthen runway 6-24 to 6000 feet long if master plan so indicates - apply for State & Federal funds. 9. Improve roadway easement to northwest airport property to a rock surfaced road. ACTIVITY MEASUREMENT: Measurable by percentage completion of each of above items. ACTIVITY ANALYSIS: The specific objectives listed above are what the Commission feels are most important at this time. The objective may be modified by data and recommendations that may be contained in the Master Plan Study, and public input thereto. M 381 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES &1 F4j r~i CITY OF IOWA CITY DECISION PACKAGE 12/20/78 4610.0 ENTERPOISE FUND AIRPORT REVENUE AIRPORT OPERATIONS LEVEL 1 RESOURCES BUDGET DEPT, ADMIN. ADMIN. COUNCIL BUDGET PaOUIRED FY79 PRIIPOSAL ADJ. PROPOSAL ADJ. FY80 PSRSONAL � SERVICES 39500 COMMOD— ITIES 10,140 12,650 129650 O SERVICE CHARGES 27,710 40,635 409635 CAPITAL OUTLAY 6.900 5,000 5f,000. TOTAL 481250 58,285 58,285 i PERSONAL SERVICES (6000) EmDloyees Authorized BUDGET 1-Y1979 FY1980 FY1980 None CAPITAL OUTLAY (9000) J _I Roadway Easement $5,000 ^i 1 I- 382 i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOINES OTHER FUNDS DEBT SERVICE CAPITAL PROJECTS TRUST & AGENCY. SPECIAL REVENUE SPECIAL ASSESSMENT INTRAGOVERNMENTAL SERVICE MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140111ES EBT SERVIC E FUND Ir MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES NOIRES FUND SUMMARY DEBT SERVICE FUND CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS $ 4,046 $ (86,514) $ (8,376) $ 776,566 $ 1,153,316 $ 952,851 24,425 -- -- 224,800 253,588* 303,034 $ 1,025,791 $ 1,406,904 $1,255,885 EXPENDITURES PersonaFServices $ __ $ __ $ Commodities Services & Charges Capital Outlay Debt Service 1,116,351 1,328,766* 1,247,509 Transfers TOTAL EXPENDITURES $ 1,116,351 $ 1,328,766 $1,247,509 ENDING BALANCE $ (86,514) $ (8,376) $ -0- *These figures have been adjusted for budget amendments needed due to the 09/01/78 G.O. Bond Issue which was not originally included in the FY79 Budget. 383 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401NES M J 384 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401HES DEBT SERVICE FUND SUMMARY OF EXPENDITURES AMOUNT DUE ORIGINALLY OUTSTANDING FY79 GENERAL OBLIGATION ISSUED 07/01/79 RINCIPAL INTEREST Bridge 12/59` $ 400,000 $ 25,000 $ 25,000 $ 425 Bridge 11/61 75,000 12,000 4,000 340 Bridge 11/68 650,000 100,000 100,000 2,000 Bridge 10/71 500,000 400,000 100,000 14,600 Street Improvements 11/68 1,350,000 450,000 175,000 14,775 r Street Construction 08/76 285,000 150,000 50,000 6,250 Public Library 08/62 265,000 45,000 15,000 1,219 *Sewer Construction 10/70 11000,000 300,000 100,000 12,100 *_Water Treatment 12/71 900,000 575,000 75,000 22,250 _ Street Improvements 06/77 3,015,000 2,900,000 200,000 121,825 - Street.Improvements & *Sewer Construction 09/78 2,250,000 2,250,000 100,000 107,725 $ 7,207,000 $9442000 33032509 _i *These bond issues are abated by revenue funds. J J 384 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401HES CAPITAL PROJECTS FUND ol MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES .. I :J J f R J I i t 1 f ,-1 a I j f CAPITAL PROJECTS FUND ol MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOVIES FUNDS SUMMARY CAPITAL PROJECTS FUNDS CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES ersona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE 385 $ (767,510) $ 2,568,254 $ 2,318,254 1,664,818 2,783,750 2,034,110 106,314 3,030,918 9,784,080 6,936,132 403,427 2,191,017 3,196,491 $5,205,477 $14,758,847 $12,166,733 $ 14,511 $ -- $ --- 39,981 -- -- 476,971 -- -- 1,337,668 --582 15,008,847 12,166,733 -- -- $1_,869,713 $15,008,847 $122 1.6_6,733 $2,568,254 $ 2,318,254 $ 2,318,254 Ir MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140ImES CAPITAL PROJECTS FUNDS POLLUTION CONTROL IMPROVEMENTS BEGINNING BALANCE RECEIPTS Bond Sale - Wastewater Treatment Facility Environmental.Quality Grant (State) Wastewater Treatment Facility Transfers In - Wastewater Treatment Facility EPA Grant (Federal) - Wastewater Treatment Facility TOTAL RECEIPTS FUNDS AVAILABLE EXPENDITURES Wastewater Treatment Facility TOTAL EXPENDITURES ENDING BALANCE t $ (75,753) $ 347,058 81,176 300,000 1,271,766 $ 2,000,000 $ 1,924,247 $2,000,000 $ 2,000,000 $ 75,753) FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIIIES CAPITAL PROJECTS FUNDS STREETS & TRAFFIC CONTROL CONSTRUCTION BEGINNING BALANCE RECEIPTS Bond Sale - Extra Width Paving Scott Blvd. - Phase I Scott Blvd. - Phase II South Gilbert St. Improvements Asphalt Resurfacing CBD Streetscape Phase II Court -Clinton Signalization Benton -Riverside Intersection USTEP - South Gilbert St. Improvements Benton -Riverside Intersection Transfers In - Road Use Tax CBD Alley Project Grand Avenue Widening Equipment Service Bldg. Improvements •Bikeway & Handicapped Curb Cut Bikeway Pedestrian Trail.- East Concrete•Street'& Curb Repair Sunset Street - Benton to Penfro Dubuque Street Improvements Asphalt Resurfacing General Revenue Sharing Rocky Shore Bikeway Operating Revenue Sanitary Sewer City Streetscape II Federal Aid Highway Act Bikeway & Handicapped Curb Cut Rocky Shore Bikeway Bikeway Pedestrian Trail South Gilbert St. Improvelaents Private Contributions Bikeway Pedestrian Trail Rocky Shore Bikeway Crandic St. Bridge Signage TOTAL RECEIPTS FUNDS AVAILABLE 387 $ 100,000 850,000 200,000 417,000 388,074 1,000,000 17,000 134,000 150,000 134,000 10,000 10,000 137,500 6,000 7,000 76,120 32,000 5,000 80,965 25,000 55,000 14,000 70,000 21,000 133,000 i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES $ 1,900,095 2,000 5,000 6,000 $ 4,085,659 $ 5,985,754 w I NI t MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIIIES STREET & TRAFFIC CONTROL'CONSTRUCTION (CONT.) EXPENDITURES Extra Width Paving $ 100,000 Scott Blvd - Phase I 850,000 Scott Blvd.- Phase II 200,000 South Gilbert St. Improvements 700,000 Asphalt Resurfacing 469,039 CBD Streetscape Phase II 1,000,000 Court/Clinton Signalization 17,000 Benton/Riverside Intersection 268,000 Sanitary Sewer/City Streetscape Phase II 55,000 —' CBD Alley Project 10,000 Grand Avenue Widening 10,000 Equipment Service Bldg. Improvement 137,500 Bikeway & Handicapped Curb Cut 20,000 Bikeway Pedestrian Trail - East 30,000 Concrete Street & Curb Repair 76,120 Sunset Street - Benton to Penfro 32,000 Dubuque Street Improvements 5,000 Rocky Shore Bikeway 100,000 Crandic Street Bridge Signage 6,000 J TOTAL EXPENDITURES $4,085,659 ENDING BALANCE $11900,095 J J t� J, J i J - 388 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIIIES i Beginning Balance Receipts Funds Available Expenditures Ending Balance BEGINNING BALANCE RECEIPTS Bond Sale - Iowa Avenue Bridge TOTAL RECEIPTS FUNDS AVAILABLE EXPENDITURES Iowa Avenue Bridge TOTAL EXPENDITURES ENDING BALANCE CAPITAL PROJECTS FUND WATER SYSTEM CONSTRUCTION $238,014 $238,014 $238,014 BRIDGE CONSTRUCTION $225,442 $ 35,000 $ 35,000 $260,442 $ 35,000 $ 35,000 $225,442 9 IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES til I ' CAPITAL PROJECTS FUNDS LEISURE AND CULTURAL OPPORTUNITIES IMPROVEMENTS MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES BEGINNING BALANCE $ 1,060 RECEIPTS Bond Sale - Library Building $2,000,000 j Transfers In - General Revenue Sharing: Mercer Park Restrooms 35,000 New Southwest Park 40,000 Bureau of Outdoor Recreation New Southwest Park 40,000 TOTAL RECEIPTS $2,115,000 J FUNDS AVAILABLE $2,116,060 EXPENDITURES - Library Building $2,000,000 Mercer Park Restrooms 35,000 New Southwest Park 80,000 TOTAL EXPENDITURES $2,115,000 j ENDING BALANCE $ 1,060 J I j 390 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES CAPITAL PROJECTS FUNDS PARKING IMPROVEMENTS BEGINNING BALANCE RECEIPTS Bond Sale - Parking Garage "B" Project $1,170,500 Transfers In - Parking Garage "B" Project 985,000 TOTAL RECEIPTS FUNDS AVAILABLE EXPENDITURES Parking Garage "B" Project $2,155,500 TOTAL EXPENDITURES ENDING BALANCE 391 $ 46,221 $2,155,500 $2,201,721 $2,155,500 $ 46,221 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CAPITAL PROJECTS FUNDS OTHER CONSTRUCTION BEGINNING BALANCE RECEIPTS Bond Sale - Animal Control Shelter Police Station Remodeling Transfers In - General Revenue Sharing Civic Center Air Conditioning Operating Revenue - Bus Stop Signs & Shelters Transit Operation & Maint. Facility Airport T -Hangars Airport - Auto Parking Area Airport - New Shop Building HCDA - North Branch Storm Water Detention Ralston Creek South Branch Detention Transit Assistance - Bus Stop Signs & Shelters Transit Operation & Maintenance UMTA - Bus Stop Signs & Shelters Transit Operation & Maint. Facility TOTAL RECEIPTS FUNDS AVAILABLE EXPENDITURES Police Station Remodeling Animal Control Shelter Bus Stop Signs & Shelters Transit Op. & Maint. Facility Civic Center Air Conditioning Ralston Creek South Branch Detention North Branch Storm Water Detention T -Hangars Auto Parking Area New Shop Building TOTAL EXPENDITURES ENDING BALANCE 391a $ 187,000 77,500 81,165 7,241 6,000 100,000 15,000 65,000 300,000 817,500 7,241 6,000 57,927 48,000 $ 77,500 187,000 72,409 60,000 81,165 817,500 300,000 100,000 15,000 65,000 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES $• (16,825) $ 1,775,574 $ 1,758,749 $ 1,775,574 $ i 16,825 i i 1 7 J i J CAPITAL PROJECTS FUNDS OTHER CONSTRUCTION BEGINNING BALANCE RECEIPTS Bond Sale - Animal Control Shelter Police Station Remodeling Transfers In - General Revenue Sharing Civic Center Air Conditioning Operating Revenue - Bus Stop Signs & Shelters Transit Operation & Maint. Facility Airport T -Hangars Airport - Auto Parking Area Airport - New Shop Building HCDA - North Branch Storm Water Detention Ralston Creek South Branch Detention Transit Assistance - Bus Stop Signs & Shelters Transit Operation & Maintenance UMTA - Bus Stop Signs & Shelters Transit Operation & Maint. Facility TOTAL RECEIPTS FUNDS AVAILABLE EXPENDITURES Police Station Remodeling Animal Control Shelter Bus Stop Signs & Shelters Transit Op. & Maint. Facility Civic Center Air Conditioning Ralston Creek South Branch Detention North Branch Storm Water Detention T -Hangars Auto Parking Area New Shop Building TOTAL EXPENDITURES ENDING BALANCE 391a $ 187,000 77,500 81,165 7,241 6,000 100,000 15,000 65,000 300,000 817,500 7,241 6,000 57,927 48,000 $ 77,500 187,000 72,409 60,000 81,165 817,500 300,000 100,000 15,000 65,000 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES $• (16,825) $ 1,775,574 $ 1,758,749 $ 1,775,574 $ i 16,825 TRUST &AGENCY Ia FUND — PENSION Ir MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property . Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS TRUST AND AGENCY FUND PENSION & RETIREMENT FUND FUND SUMMARY ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 $ 301,432 $ 253,899 $ 172,557 $ 376,334 $ 494,083 $ 596,327 48,418 51,355* 40,000 6,597 863,512 Services & Charges Capital Outlay 3,923 134,105** 59,770 7,472 7,795 8,858 $ 442,744 $ 687,338 $ 704,955 EXPENDITURES ers0na Services Commodities $ 488,801 $ 754,320 $ 863,512 Services & Charges Capital Outlay 1,476 -- 14,360 14,000 Debt Service __ -- Transfers TOTAL EXPENDITURES $ 490,277 $ 768,680 $877,512 ENDING BALANCE $ 253,899 $ 172,557 $ *This will need a budget amendment receipt as it for the University Fire Protection Contract was not budgeted for in FY79. **The State reimbursement for FY78 was not received until FY79. 392 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES 1 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES TRUST &'AGENCY FUND PENSION AND RETIREMENT SUMMARY OF EXPENDITURES - ACTUAL BUDGET BUDGET FY78 FY79 FY80 PERSONAL SERVICES: Police - Pension $ 12,525 $ 12,525 $ -- Retirement 189 689 0 206 607 19,132 236,494* 236,494 Police Total ,214 Fire - -- Pension $ 13,950 $ 13,950 $ 13,950 Retirement $ 231 468 245,418 $ 249 582 63,532 $ 292,846* 306,796 Fire Total - SUBTOTAL $ 447,632 $ 482,664 $ 543,290 OTHER EMPLOYEES #: FICA $ (23,143) $ 81,150 $ 78,532## IPERS 64,312 130,788 164,230### Workmen's Compensation -- 39,718 57,460** Unemployment Insurance -- 20,000 20,000*** SUBTOTAL 41,169 271>656 320,222 "" TOTAL PERSONAL SERVICES $ 488,801 $ 754,320 $ 863,512 SERVICES AND CHARGES: Retirement Systems Expense Fund**** Police Retirement System $ 1,083 $ 7,180 $ 7,000 Fire Retirement System 393 7,180 7,000 TOTAL SERVICES & CHARGES $ 1,476 14,360 14,000 r TOTAL EXPENDITURES 490,277 768,680 $ 877,512 Contribution to: Police Retirement 26.98% 30.52% 29.16% Fire Retirement 33.32% 38.08% 35.26% Other Employees 11.10% 11.80% 11.88% *Includes an amount reimbursable by the State. It is based on total salaries of eligible personnel. 1) Police Retirement System - $26,768 (3.84%) ` 2) Fire Retirement System - $33,002 (4.60%) **In prior year, this has been budgeted under the General Fund. ***As of January 1, 1978, local governments pay for unemployment insurance as the w• federal government's supplemental unemployment assistance program expired at that time. The City will be reimbursing the State for actual payments made under the program to City employees. ****The expense fund is provided in Chapter 411 of the Code of Iowa for payment of the expenses of operating the retirement systems. Items budgeted for include the annual actuarial report, physical exams and temporary disability. Prior to FY79, all had been paid out of the contributions to the retirement system except for the temporary disability which was paid out of the General Fund. .,r ' 393 - MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES SUMMARY OF EXPENDITURES #The Attorney General has ruled that cities cannot levy in the Trust and Agency fund for pension costs until the city has received its $8.10 maximum levy in the General Fund. Therefore, in FY80, 62.1% of FICA costs and 14.0% of IPERS costs are budgeted in the General Fund. HFICA rate reflects a change in the rate from 6.05% to 6.13% of gross salaries; the maximum withholding increased from $17,700 to $22,900. ###IPERS rate reflects a change in the•contribution rates from 5.25% to 5.75%; however, the maximum withholding remained unchanged from FY79 _ at $20,000. "1 I ;i P "t I i ` 394 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES SPECIAL REVENUE FUND - HCDA ROAD USE TAX N ' r ASSISTED HOUSING ` r k. m C ' rn GENERAL REVENUE SHARING xf MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CLASSIFICATION BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures .Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES ersona Services Commodities Services & Charges Capital Outlay Debt Service Transfers TOTAL EXPENDITURES ENDING BALANCE ACTUAL FY 1978 SPECIAL REVENUE FUNDS ESTIMATE BUDGET FY 1979 FY 1980 $ 969,947 $ 478,686 $ 225.119 -559 -- -- 3,310,568 4,131,956 2,852,582 80,414 34,000 44,000 382,257 25,000 $10a.798 $4 65 956 $2.896.582 $ 280,081 13,776 $ 254,367 15,963 $ 288,056 258,235 1,826,801 126,670 1,047,000 9,567 72,692 299,685 1,911,166 2,975,523 2,563,643 $4,290,059 $4,419,523 $3,233,643 $ 478,686 $ 225,119$ (111,942) 395 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES I40IIIES 1 SPECIAL REVENUE FUND ROAD USE TAX FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE $ 560,137 $ 365.812 $ 93.436 RECEIPTS: Property Taxes $ __ $ Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue 968,202 1,367,388 1,532,5582 Use of Money & Property 25,739 24,000 24;000 Miscellaneous Revenue -- -- I Transfers: Bond Transfers -- -- -- Expense Transfers -- -- -- Other Transfers -- -- -- TOTAL RECEIPTS $ 993,941 $ 1.391.388 $ 1,556,582 EXPENDITURES ersona Services $ __ $ __ $ Commodities` Services & Charges Capital Outlay j Debt Service -- __ I Transfers 1,188.266 _1.663.764 1,650,018 TOTAL EXPENDITURES $ 1.188,266 $ 1.663.764 8 1,650.018 ENDING BALANCE $ 365,812 $ 93,436 *FY79 figures revised to reflect additional Road Use Tax revenue and additional expenditures. Budget amendments have not been made. I I I 396 i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES BEGINNING BALANCE RECEIPT: Road Use Tax Interest Income TOTAL RECEIPTS EXPENDITURES: TRANSFERS.- Operations: Traffic Control Street System Maintenance Encumbrances and Carryovers Amendment -Vehicle Pool Accrued Interest SPECIAL REVENUE FUND ROAD USE TAX ACTUAL BUDGET FY1978 FY1979 560,137 $ 365,812 Capital Improvements Asphalt,'Street.Seal ing Equip. :,Serv. Bldg. Modifications Asphalt Resurfacing Gilbert/Bowery Signals Alley Project (Iowa State Bank) CBD Alley Project Grand Avenue Widening Bikeway & Handicap Curb Cut Bikeway -East Side of River Concrete Street/Curb Repair Sunset St.-Benton-Penfro Dubuque St. Improvement CONTINGENCY - Right -of -Way, Iowa DOT TOTAL EXPENDITURES ENDING BALANCE $ 968,202 $1,367,388 25 739 24,000 993,941 1,391 388 $ 305,610 $ 379,979 776,780 570,617 -- 87,251 -- 99,400 312 1,082,702 1,137,247 $ -- $ 37,517 23,796 230,000 -- 205,000 -- 30,000 -- 24,000 ,796 _ $ 526,51 $ 81,768 $ -- $1,188,266 $1,663,764 $ 365,812 $ 93,436 397 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES BUDGET FY1980 $ 93,436 $1,532,582 24,000 1,556, 8 $ 383,887 901,546 TE -28-5 _,iFff 137,500 80,965 10,000 10,000 6,000 7,000 76,120 32,000 5,000 FUND SUMMARY SPECIAL REVENUE FUNDS REVENUE SHARING FUND MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOInES i CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 i BEGINNING BALANCE i $ 409.810 $_ 258,2q� $__277,051 RECEIPTS: Property Taxes $ $ $ -- Other Receipts: 7 Licenses & Permits I Fines & Forfeitures Charges for Services _ -- -- 7 Intergovernmental Revenue Use of Money & Property 573,469 634,568 650 000 ' Miscellaneous Revenue 30,230 10,000 20,000 Transfers: Bond Transfers Expense Transfers -- -- _� Other Transfers TOTAL RECEIPTS $ 603,699 $_ 644,568 $_ 670.000 —� EXPENDITURES ersona Services $ __ $ Commodities $ -- Services & Charges 2,922 -- -- Capital Outlay -- 1 — Debt Service -- -- J Transfers _152,345 625.759 913.62E TOTAL EXPENDITURES $ 755.267 $ 625.75q $ 1 6 5 ENDING BALANCE I � $ 258.242 $_ 277.051 $_ 33,426 i 398 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOInES I GENERAL REVENUE SHARING COMMENTS The FY79 budget provides $150,000 in revenue sharing for the remodeling of the U Smash 'Em building. In FY80 it is recommended that this funding be reallocated to other programs, for two reasons: r:q 1. There appear to be other alternative sites which for financial I and other reasons may be more desirable, and y 2. It appears that the City will continue to have an ever increasing need for long-term parking immediately adjacent to the central business district. si �I It is proposed that the City demolish the U Smash 'Em building and utilize the site for long-term parking. The alternatives to be considered by the City should include utilization of the third floor of the old post office when it is finished or the rental of office space at a nominal rent in an area outside of the central business district for those services which do not need to be located in the Civic Center. For at least the next several years it is clear that use of the �t office space in the old post office building would assist the operations of the senior citizens center and would make available to the City necessary office space. In addition, it appears that in the ... months ahead private office space will become available outside of i the central business district which could be rented on a long-term lease at a nominal rent. Space of this nature, particularly adjacent to the City's maintenance building would be advantageous to Public Works, Engineering and perhaps Planning and Programming. 399 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1401NES SPECIAL REVENUE FUND GENERAL REVENUE SHARING 400 FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401I1Es ACTUAL FY1978 BUDGET BUDGET FY1979 FY1980 BEGINNING BALANCE $ 409,810 _ $ 258,242 $ 277,051 ' RECEIPTS: - Revenue Sharing Interest Income $ 573,469 $ 634,568 $ 650,000 j 30,230 60$ 3 69910,000 64$ 4,568 20,000 670,00 _ j EXPENDITURES: Transfer -Operations: _ Fire (Pumper) $ 70,549 Refuse Collection $ __ $ Aid to Agencies 164,862 -- General Fund Capital Outlay 153,534 95,154 153,534 181,250 - FY79 14,000 FY80 -" 96,105 __ Mass Transportation 55000 146,210 - Senior Center , 213,285 359,440 Purchase Premium on Investment 2,922 _- 45,560 542,021 476,924 73$- 2,460 Capital Improvements -. Showers Property $ 157,620 $ Civic Center Heating.'& Air Rocky Shoro- Bikeway 24,881 __ 88,835 $ 81,165 _ Mercer Park Restrooms -" 25,000 Animal Shelter Study 35,000 - Library Study -- 4,000 71500 _ Policemen's Locker Room 15,000 Transit Operation & Maint. Fac. __ City Park Tennis Courts _1,745 7,500 Down Payment Old Post Office30,000 __ 25,000 - New Southwest Park $ 213,246 14 $35 40,000 181,16 TOTAL EXPENDITURES $ 755,267 $ 625,759* $ 913,625 - ENDING BALANCE $ 258,242 $ 277,051 $ _j 33,426 J*GRS monies allocated for the U -Smash -'Em building remodeling and are available will not be used for .for FY80. included in the FY79 ending balance. The amount is $150,000 and is "1 I S P9 400 FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401I1Es SPECIAL REVENUE FUNDS HCDA FUND FUND SUMMARY CLASSIFICATION ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 BEGINNING BALANCE RECEIPTS: Property Taxes Other Receipts: Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers TOTAL RECEIPTS EXPENDITURES e' ersonaa-Services Commodities Services & Charges Capital Outlay Debt Service Transfers ' TOTAL EXPENDITURES ENDING BALANCE $ __ $ 145,368 $ (145,368 ^ r 559 1,768,897 2,130,000 670,000 24,445 -- -- 382,257 -- -- i 25,000 -- -- ", $2,201,158 $ 2,130,000 $ 670,000 $ 283,776 081 $ 254,367 $ 258,056 15,963 9,567 255,001 126,670 72,692 1,745,033 1,047,000 299,685 52,635 686,000 -- $2 a46 F26 $ 2,130,000 $ 670,000 $ 145368 $ 145,368) $ 145,368) Y, M 401 i - MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOVIES - COMMUNITY DEVELOPMENT BLOCK GRANT BUDGET SUMMARY EXPENDED & Grant Receipts $4,790_936 ENCUMBERED FY79 BUDGET i - Program Proceeds - 1,297,695 FY76 THRU PLUS FY80 FIVE YEAR Reprogrammed Funds from EXPENDITURES FY78 AMENDMENTS BUDGET TOTAL 1,392,064 -- 1,392,064 - TOTAL $4,790,936 $4,130,532 $670,000 $9,591,468 COMMUNITY PLANNING: 402 Comprehensive Plan $ 276,627 $ 19,878 $.40,775 $ 337,280 Human Needs Plan 40,794 13,530 -- 54,324 River Corridor Study & Improv. 31,745 75,000 -- 106,745 - Ra.lston.Creek Study 80,000 -- -- 80,000 Energy Conservation 13,741 -- -- 13,741 NEIGHBORHOOD REVITALIZATION: - Housing Rehab. Grants 236,119 400,000 73,000 } 789,893 - Housing Rehab. Loans 80,774 Housing Rehab. Administration 43,375 72,000 27,000 142,375 Structure Acquisition/Rehab. -- 80,000 80,000 Neighborhood Site Improvements 1,840 408,186 __ 410,026 Housing Code Enforcement 106,239 96,400 101,000 303,639 RALSTON CREEK FLOOD CONTROL: Preliminary Measures 118,131 -- -- 118,131 South Branch Improvements 34,385 600,000 -- 634,385 North Branch Improvements -- 750,000 -- 750,000 HANDICAPPED/ELDERLY PROJECT: Skills Unlimited Workshop 850 -- -- 850 Architectural Barrier Removal 113,593 55,000 -- 168,593 Retarded Citizens Center -- 50,000 -- 50,000 Bus Acquisition -- -- -- -- - Senior Center 250,283 786,000 214,000 1,250,283 URBAN RENEWAL ACTIVITIES: Washington Street Improvements 800,000 -- -- 800,000 R-14 Land Acquisition 1,764,872 -- -- 1,764,872 R-14 Administration & Completion 307,504 298,295 30,000 635,799 ADMINISTRATION: CCN 1,627 -- -- 1,627 General Prog. Dev. & Management 193,719 155,000 125,000 473,719 OTHER PROGRAMS: City Park Improvements 294,718 -- -- 294,718 _ Neighborhood Park Improvements -- -- -- -- Parkland Acquisition -- -- -- -- Energy Conservation -- 41,000 20,880 67,880 _ Rape Prevention -- -- -- -- CONTINGENCY: -- 230,243 32,345 262,588 TOTAL EXPENDITURES $4,790,936 $4,130,532 $670,000 $9,591,468 RECEIPTS: Grant Receipts $4,790_936 $1,341,000 $G70,000 $6,801,93G i - Program Proceeds 1,297,695 1,297,695 Urban Renewal Surplus -- 99,773 -- 99,773 Reprogrammed Funds from �J Prior Years -- 1,392,064 -- 1,392,064 - TOTAL $4,790,936 $4,130,532 $670,000 $9,591,468 402 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I" 403 FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES SPECIAL REVENUE COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT NAME: General Adminstration ACTIVITY: 8110.0 DEPARTMENT RESPONSIBLE: Planning and Program PROJECT DIRECTOR: Development Vann DESCRIPTION OF PROJECT: In order to assure that CDBG programs are carried out in an organized professional manner, HUD allows up to 20% of the total grant amount to be allocated for adminstrative costs. The administrative budget provides staff and supplies to manage the planning, program development, and program implementation of CDBG activities, insuring that they comply with State, Federal and local regulations, monitoring them so that they are completed in a satisfactory manner within an acceptable time span, keeping detailed records of the program, and coordinating them so that activities are not duplicated and the end results provide comprehensive improvement in a designated target area of Iowa City. LONG-TERM ADVANTAGES/BENEFITS--PROJECT GOAL: i The long-term project goal is to insure sound management of the CDBG , program and to insure full compliance with all applicable Federal �� regulations and Council policies. Adequate staffing allows for efficient completion of planned programs, assures fewer audit findings, and will minimize problems during project closeout with HUD. I" 403 FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CITY OF IOWA CITY -- FY 80 BUDGET SPECIAL REVENUE COMMUNITY DEVELOPMENT BLOCK GRANT HOME AND COMMUNITY ENVIRONMENT CDBG Administration 8110.0 RESOURCES* CCN DEPT. ADMIN. ADMIN. COUNCIL FY80 REQUIRED RECOM. PROPOSAL ADJ. PROPOSAL ADJ. BUDGET Number of Personnel Sh Personal Services 104,982 Commod- ities 29500 Services B Charges 17,518 Capital Outlay 0 TOTAL 125,000 PERSONAL SERVICES (6000) Program Coordinator Director of Planning and Program Development Planner/Program Analyst I Planner/Program Analyst II Secretary of Planning and Program Development Senior Clerk Typist CAPITAL OUTLAY (9000) None 404 Employees Authorized FY1979 FY1980 1 1 1/4 1/4 2 3/4 2 3/4 1 1/4 1/4 1 1 6 MICROFILMED BY JORM MICROLAB CEDAR RAPI DS- DES MOINES bj SPECIAL REVENUE COMMUNITY DEVELOPMENT BLOCK GRANT I PROJECT NAME: Housing Rehabilitation --Emergency ACTIVITY: Repair and Home Winterization Grant Program 8131.5 aq i DEPARTMENT RESPONSIBLE: Housing and Inspection PROJECT DIRECTOR: Services Kucharzak ka 1 DESCRIPTION OF PROJECT: The Emergency Repair and Home Winterization Project replaces the zi conventional rehabilitation project of previous CDBG-funded years and initiates the wind -down period for Community Development Block Grant funding. Specifically the Emergency Repair Grant program will ; offer technical assistance and financial help in the form of grants up to $3,000 for emergency repairs to the basic systems of .� structures. Specifically we are talking about structural repairs, electrical, plumbing and heating repairs and replacements. ' The Home Winterization Grant program will allow home owners to install storm windows, caulk openings, and improve the thermal values of their homes by increasing insulation to R-19 in walls and R-22 in ceilings. The program will focus its attention on single- ., family owner -occupied homes within the CDBG program area. Grant recipients will be 60 years of age or older, of a lower income and/or may be a disabled home owner. LONG-TERM ADVANTAGES/BENEFITS--PROJECT GOAL: •°' The intent of the program is to provide maximum service, both technical and financial, to a larger number of residents than permitted in a conventional rehabilitation program. A further goal is to complete cases in a timely manner, so that upon completion of FY80, there will be no carry over cases. By assisting low income elderly home owners to correct deficiencies to the structural and/or mechanical systems in their homes, we anticipate alleviating the major cause of anxiety on the part of elderly low-income home owners who find themselves confronted with costly roof repairs, electrical repairs or deteriorating furnaces. Communicty feedback indicates that the majority of home owners e eligible for CDBG assistance neither desire nor require extensive rehabilitation assistance, but rather need some help in correcting deficiencies that demand revenues beyond their limited budgets. In addition, a strong intent is to provide energy conservation in the form of home winterization programs, such as insulation and storm windows -- a frequent request by elderly home owners, to help them cope with ever -rising energy costs. A major long-term goal is to allow and elderly home owner to remain in their home, where they are comfortable, for as long as they desire. M M 405 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 610INES M CITY OF IOWA CITY -- FY 80 BUDGET SPECIAL REVENUE COMMUNITY DEVELOPMENT BLOCK GRANT HOME AND COMMUNITY ENVIRONMENT I Housing Rehabilitation 8131.5 8131.2 ^ RESOURCES' CCN DEPT. ADMIN. ADMIN. COUNCIL FY80 RE UIREDER COM• PROPOSAL ADJ. PROPOSAL ADJ. BUDGET j Number of li Personnel N/A I Personal �• Services N/A 16,428.- i - Commod- ities N/A :525 _ Services B Charges N/A 7,047 Capital Outlay N/A 76,000- TOTAL 6,000-TOTAL 50,000 100',000 J PERSONAL SERVICES (6000) ' i Employees Authorized FY1979 FY1980 - 'Construction Specialists 2 1 Finance Specialist 1 0 Secretary 1/4 0 . i File Clerk 1/4 0 i Director of Housing and — i Inspection Services 1/4 0 J -6 3/4 1 v CAPITAL OUTLAY (9000) Account 8131.2 I $73,000 frongrants of money from $0 to $3,000 -to make ! emergency home repairs or to winterize a structure. I ` u 406 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES SPECIAL REVENUE COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT NAME: Minimum Housing Code Enforcement ACTIVITY: 8134.0 DEPARTMENT RESPONSIBLE: Housing and Inspection PROJECT DIRECTOR: Services Kucharzak DESCRIPTION OF PROJECT: A program of systematic inspection of all renter -occupied dwelling units in the central area of Iowa City was begun in 1976. In addition, owner -occupied single family dwellings were inspected upon request. In each case a written inspection report citing code violations is sent to the property owners and code compliance enforced within one year, through the Appeals Board and court cases if necessary. A certificate of compliance is issued when the structure meets code requirements. Also rental permits are issued to all rental units complying with existing codes and ordinances. Several inspection visits are often necessary, but voluntary compliance occurs in ninety to ninety-five percent of all cases. LONG-TERM ADVANTAGES/BENEFITS--PROJECT GOAL: The overall goal of minimum housing code enforcement in the CDBG program area is to eliminate substandard housing, which is less than safe, decent, and sanitary. Code enforcement requires modest reinvestment in deteriorating properties, before such properties become major blighting influences curable only at significant expense. Code enforcement also abates existing deteriorated conditions by requiring investment and corrective action to eliminate substandard housing conditions. These actions lead to the overall improvement of housing quality within the project area; enhancement of the property tax base, and improved living conditions for city residents. 11 407 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CITY OF IOWA CITY -- FY 80 BUDGET SPECIAL REVENUE COMMUNITY DEVELOPMENT BLOCK GRANT HOME AND COMMUNITY ENVIRONMENT 8134.0 Housing Code Enforcement RESOURCES' CCN DEPT. ADMIN. ADMIN. COUNCIL FY80 REQUIREDER COM. PROPOSAL ADJ. PROPOSAL ADJ. BUDGET Number of Personnel N/A 4 6/10 Personal Services N/A 81,268 Commod- ities N/A 1,125 Services E Charges N/A 18,607 Capital N/A 0 Outlay TOTAL 101,000 101,000 PERSONAL SERVICES (6000) Director of Housing and Inspection Services Secretary File/Clerk Typist Senior Housing Inspector Housing Inspectors CAPITAL OUTLAY (9000) None G" Emvloyees-Authorized __ FY1979 FY1980 1/4 3/10 1/4 3/10 1/4 1/2 1/2 1/2 3 3 4 1/4 4 6/10 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES �a 4 SPECIAL REVENUE I COMMUNITY DEVELOPMENT BLOCK GRANT 61 PROJECT NAME: Senior Center ACTIVITY: 8141.0 ca I DEPARTMENT RESPONSIBLE: Planning and Program PROJECT DIRECTOR: Development Kraft aj DESCRIPTION OF PROJECT: as The City is renovating the old Post Office structure for reuse as a i Senior Center. Funding budgeted in this account will be used for rehabilitation activities as well as the administration costs for �. supervising the Senior Center as it develops. These administrative costs include monitoring construction, relocating agencies into the center, as well as establishing a sound administrative -management system for the facility. Programs for the Senior Center must be identified, a Senior Center Board established, policies and budgets defined, and operational procedures established. LONG-TERM ADVANTAGES/BENEFITS--PROJECT GOAL: .. The long-term goal is to provide a well-defined facility, in a central community location, that houses a variety of programs and services for the elderly. The delivery of human services is not I efficient when various agencies are located throughout the community, and when directors only meet to discuss common clients and service delivery problems on a sporadic basis. This new center will coordinate a multitude of programs at one central location. The convenience of one architecturally barrier free, downtown facility will increase the access to elderly, therefore improving v opportunities for participation by senior citizens. M 1w H 409 M MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES CITY OF IOWA CITY -- FY 80 BUDGET SPECIAL REVENUE COMMUNITY DEVELOPMENT BLOCK GRANT i HOME AND COMMUNITY ENVIRONMENT 8141.0 fSenior Center Rehabilitation and Program Development RESOURCES' CCN DEPT. ADMIN. ADMIN. COUNCIL FY80 REQUIREDER COM. PROPOSAL ADJ. PROPOSAL ADJ. BUDGET Number of Personnel N/A 1 Personal Services N/A 17,660 Commod- ities N/A 1,000 Services' F, Charges N/A 4,000 J - - Capital Outlay N/A 191,340 i TOTAL 206.810 214,000 PERSONAL SERVICES (6000) Employees Authorized 7 FY1979 FY1980 U Senior Center Coordinator- . 1/2 _ Program Supervisor -- 1/2_ J 0 1 J a 1 y CAPITAL OUTLAY (9000) $191,340 is to be spent on rehabilitation of the Old Post Office for reuse as a Senior Center 410 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 11 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES �a SPECIAL REVENUE COMMUNITY DEVELOPMENT BLOCK GRANT 'W PROJECT NAME: Planning ACTIVITY: 8151.0 w DEPARTMENT RESPONSIBLE: Planning and Program PROJECT DIRECTOR: Development Kraft c, DESCRIPTION OF PROJECT: Area Planning: The staff will prepare plans which identify existing and projected deficiencies in three Council delineated neighborhoods. These plans will provide a reliable information base on which the City Council can make sound policy decisions regarding each neighborhood's development and redevelopment. The area plans will be prepared after the collection and evaluation of data necessary to identify key neighborhood characteristics and neighborhood problems. This level of detail is needed to supplement the Comprehensive Plan in selected areas. Subdivision Ordinance: The staff will prepare a new subdivision ordinance in order to strengthen the City Council's development management capacity and to efficiently implement the provisions of the Comprehensive Plan. LONG-TERM ADVANTAGES/BENEFITS--PROJECT GOAL: Area plans will enable more efficient provison of public services and facilities, stronger land use management capability, identification of needed regulations, and identification of strategies for solving specific neighborhood problems. The subdivision ordinance will implement the policies set forth in the Comprehensive Plan. The ordinance will also provide for efficient, timely provision of municipal facilities, e.g. streets, sewers, water. Both the area plans and the subdivision ordinance will enhance the ' City's ability to manage development and redevelopment, therefore , minimizing opportunity for neighborhood deterioration and blighted conditions. This development management capacity is necessary to maximize the benefits from the City's investment in the Comprehensive Plan. MI I �a 411 11 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOIRES CITY OF IOWA CITY -- FY 80 BUDGET SPECIAL REVENUE COMMUNITY DEVELOPMENT BLOCK GRANT HOME AND COMMUNITY ENVIRONMENT PLANNING 8151.0 RESOURCES' CCN DEPT. ADMIN. ADMIN. COUNCIL FY80 RE UIREDER COM• PROPOSAL ADJ. PROPOSAL ADJ. BUDGET Number of Personnel N/A 1h Personal Services N/A 29,868 Commod- ities N/A 1,007 Services 8 Charges N/A 9,900 Capital Outlay _N/A 0 TOTAL 0 40.775 PERSONAL SERVICES (6000) .Em ployees.Authorized FY1979 FY1980 Senior Planner -- 1/2 Planner/Program Analyst -- I Support Staff (legal, etc.) 0 1 1/2 CAPITAL OUTLAY (9000) None 412 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES SPECIAL REVENUE COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT PROJECT NAME: Energy Conservation Program BUDGET H: 8153.0 DEPARTMENT RESPONSIBLE: City Manaqer PROJECT DIRECTOR: Roger Tinklenberg DESCRIPTION OF PROJECT: The long term goal of the Energy Conservation Program is to improve the efficiency of energy usage in Iowa City. One means of accomplishing this goal is the Heat Loss Identification Project, where specific information will be provided to homeowners concerning the quality of the insulation and weather sealing in their homes. Six hundred structures are projected for initial scans during FY 80. The number of structures on which full-building scans will be performed is unknown at this time since it will depend on the number of property owners requesting full scans. The scanning is done from late October until March, weather permitting, and it is expected to take approximately five years to scan every structure in the 403 Program Area. While the service is available outside of the 403 Program Area for a fee, the priority is on scanning the homes within the 403 Program Area. Another means of achieving efficient energy usage in Iowa City is the Energy Monitoring Project, where accurate data on the energy use of the various sectors in Iowa City will be provided to decision-makers. The energy use data, derived from an analysis of the utility records of the residential, commercial, and industrial sectors and from the fuel tax records for the transportation sector will be recorded, analyzed, and reported quarterly. Also the energy use for those homes winterized under the Housing Rehabilitation Program or retrofitted with a solar collector will be recorded and analyzed to determine the effectiveness of the various energy conservation projects. Both of these types of data will indicate overall program effectiveness, will serve to identify areas needing action, and will aid in decision making concerning_ not only future energy conservation projects but also concerning any type of future project where energy use is a significant factor. The past energy use for the residential, commercial, and industrial sectors will be collected and analyzed during FY 79. During FY 80 the energy use for the transportation sector will also be collected and analyzed, and all energy use data will be updated, analyzed, and „ reported. The bulk of the work, establishing the historical data base, will be done 'I by the end of FY 80, requiring only updates after that. This project will benefit W the entire city. LONG TERM ADVANTAGES/BENEFITS -- PROJECT GOAL: The Heat Loss Identification Project is very directly related to the Housing Rehabilit ation Program since it serves to identify properties needing rehabilitation aid. The Energy Monitoring Project relates directly to the planning for future growth. The information it yields will help set priorities and serve as evidence for well thought out policies. F2 413 MICROFILMED BY JORM MICROLAB CEDAR RANDS -DES MOIRES t,+ r, CITY OF IOWA CITY -- FY 80 BUDGET SPECIAL REVENUE COMMUNITY DEVELOPMENT BLOCK GRANT HOME AND COMMUNITY ENVIRONMENT Energy Conservation Program 8153.0 RESOURCES' CCN DEPT. ADMIN. ADMIN. COUNCIL FYBO REQUIRED RECOM. PROPOSAL ADJ. PROPOSAL ADJ. BUDGET Number of Personnel N/A 7/10 Personal Services N/A 15,350 Commod- ities N/A 1,810 Services E Charges N/A 9,720 Capital Outlay N/A 0 TOTAL 26 880 26 RBO PERSONAL SERVICES (6000) Employees Authorized FY1979 FY1980 Energy Program Coordinator 1/2 7/10 Temporary Employees 1/2 7/10 CAPITAL OUTLAY (9000) None 414 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140IMES I. I I i I I I _ i i �J i -1 P y 3 u i I u i; I CITY OF IOWA CITY -- FY 80 BUDGET SPECIAL REVENUE COMMUNITY DEVELOPMENT BLOCK GRANT HOME AND COMMUNITY ENVIRONMENT Energy Conservation Program 8153.0 RESOURCES' CCN DEPT. ADMIN. ADMIN. COUNCIL FYBO REQUIRED RECOM. PROPOSAL ADJ. PROPOSAL ADJ. BUDGET Number of Personnel N/A 7/10 Personal Services N/A 15,350 Commod- ities N/A 1,810 Services E Charges N/A 9,720 Capital Outlay N/A 0 TOTAL 26 880 26 RBO PERSONAL SERVICES (6000) Employees Authorized FY1979 FY1980 Energy Program Coordinator 1/2 7/10 Temporary Employees 1/2 7/10 CAPITAL OUTLAY (9000) None 414 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140IMES MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES M SPECIAL REVENUE COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT NAME: Urban Redevelopment Administration ACTIVITY: 8161.0 DEPARTMENT RESPONSIBLE: Planning and Program PROJECT DIRECTOR: Glays Development DESCRIPTION OF PROJECT: This activity is necessary to complete the downtown redevelopment Renewal Project Iowa R-14. The activities begun as Urban re activity includes the completion thmodne in toringviof r administrative the process of urban renewal developments, for compliance, the public improvements redevelopment contracts design and construction activity, the completion of the general property acquisition appeal process, relocation, administrative requirements. LONG-TERM ADVANTAGES/BENEFITS--PROJECT GOAL: �. The major project goal is to complete the urban renewal project in HUD requirements, and contractual ,. accordance with Council policies, v obligations.o el an The City has expended substantial public funds to desi 9n Contract monitoring, reviewsa revitalize the Iowa City CBD. of ofbenefits of public improvements will maximize the the and completion funds already expended, and insure satisfactory P project. MI I ri e� I A, 1I ' ' I wl 415 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CITY OF IOWA CITY -- FY 80 BUDGET SPECIAL REVENUE COMMUNITY DEVELOPMENT BLOCK GRANT HOME AND COMMUNITY ENVIRONMENT ' Urban Redevelopment --Administration 8161.0 RESOURCES' CCN DEPT. ADMIN. ADMIN. COUNCIL FY8D RE UIREDER COM. PROPOSAL ADJ. PROPOSAL ADJ. BUDGET Number of Personnel N/A 1 Personal Services N/A 22,525 Commod- ities N/A 1,600 Services G Charges N/A 5,900 Capital N/A 0 Outlay TOTAL 30.000 30.000 PERSONAL SERVICES (6000) Development Coordinator Planner/Program Analyst Support Staff (engineering, legal, etc.) CAPITAL OUTLAY (9000) None HP Employees Authorized FY1979 FY1980 1/2 1/2 1 1/2 FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS.UES MOWS CITY OF IOWA CITY -- FY 80 BUDGET SPECIAL REVENUE C0141UNITY DEVELOPMENT BLOCK GRANT HOME AND COMMUNITY ENVIRONMENT 8180.0 Community Improvement--Contingoncy RESOURCES CCN DEPT. ADMIN. ADMIN. COUNCIL FY80 REQUIRED RECOM. PROPOSAL ADJ. PROPOSAL ADJ. BUDGET Number of Personnel N/A -- Personal Services N/A 0 Commod- ities N/A 0 Services 6 Charges N/A 0 Capital 345 N/A 32 Outlay + TOTAL 32,345 PERSONAL SERVICES (6000) Employees Authorized FY1979 ' FY1980 N/A CAPITAL OUTLAY (9000) Funds held in reserve to cover unforeseen cost overruns 417 Ir MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES FY '80 BUDGET COWITTEE ON COWUNITY NEEDS GOALS AND OBJECTIVES i The City Council of Iowa City appointed members of the Committee on Community Needs to advise the City Council on the use of HCDA-CDBG funds and to carry out the following functions (Resolution N76-136): 1. Evaluate and interpret the City's rp y programs that affect human needs and community development. a. Specific activities of the Community Development Plan will be reviewed periodically at the colmnittee's meetings, b. Members will actively participate in program development committees. .J 2. Provide a systematic communication interchange between citizens and policy- makers with regard to all Housing and Community Development Act, Community J Development Block Grant applications and programs. a. Citizens are invited to attend monthly CCN meetings. b. Radio shows will be used to discuss CDBG projects. — c. Public hearings will be advertised in the community newspapers. 3. Facilitate neighborhood meetings to identify needs of neighborhoods and otherwise assist citizens in articulating community needs. j a. Neighborhood meetings will be organized to discuss projects affecting'a i particular target area, and also to gather information about other neighborhood problems and program needs. I 4. Assist citizens to develop programs, where possible, to meet community needs. ua a. When a citizen suggests a problem, which could be minimized through a CDBG activity, members will speak as advocates for the request. i b. If a citizen suggests a problem which is ineligible for CDBG funding, when possible, members will suggest other funding sources or program alternatives. t V I 418 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIIIES GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT PROGRAM: HOME & COMMUNITY UNIT: DESIGN REVIEW COMMITTEE ENVIRONMENT UNIT DESCRIPTION: The Design Review Committee will review, and make recommendations to the City Manager regarding public and private construction in and adjacent to the Central Business District of Iowa City. This includes the review of redevelopment which occurs on Urban Renewal parcels, the review of public improvements to be constructed, and the review of private development and redevelopment which occurs within and adjacent to the CBD. UNIT GOAL: 1. To encourage and promote the acceptability, attractiveness, cohesiveness, and general design compatibility of new construction and rehabilitation, where feasible, both public and private within and adjacent to the Central Business District of Iowa City. 2• To enhance the overall quality of design within the downtown area b working cooperatively with developers throughout project planning. y UNIT OBJECTIVES: 1. 2. 3. 4. To review, in a timely manner, the preliminary design plans for all Urban Renewal redevelopment parcels. To review, in a timely manner, the plans for all public improvements to be constructed within and adjacent to the CBD. To establish a system for reviewing all plans for development or redevelopment within and adjacent to the Central Business District. To review plans for construction in Zones 1 and 3 in City Plaza. UNIT MEASUREMENT: 1• Review of all redevelopment plans within the time limits established in the schedule, so that City Council action may occur within 40 days. 2. Review of all public improvements within the time limits specified in the pre -established schedule. 3. The percentage of all developments or redevelopments in and adjacent to the Central Business District which have been reviewed by the Design Review Committee. 4. Review of all City Plaza construction within the time limits of the ordinance. UNIT ANALYSIS: Resolution 74-48 establishes the responsibilities of the Design Review Committee to review all redevelopment, development, and public improvements within and adjacent to the Central Business District. The 11 419 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Urban Renewal contracts call for design review of all development to occur on Urabn Renewal parcels. The established procedures call for the Design Review Committee to review the plans for all public improvements. However, no effective mechanism has been established to insure the review of private development or redevelopment which occurs within or adjacent to the Central Business District but not on Urban Renewal land. Store front renovations in City Plaza will be reviewed by the Design Review Committee when the store front renovation includes leasing space within the plaza. A system needs to be established for the Central Buiness District. review of all development within the 420 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES GOALS AND OBJECTIVES ` FUND: SPECIAL REVENUE DEPARTMENT: HOUSING & INSPECTION SERVICES PROGRAM: LOW INCOME HOUSING UNIT: ASSISTED HOUSING DIVISION UNIT DESCRIPTION: �- The Assisted Housing Division consists of: I. Housing Coordinator who is the Division Head that supervises the administration of approved programs, advises, plans and seeks out additional programs. 2. Two Leased Housing Specialists, who receive applications, issue certificates, inspect units, and provide limited couseling to tenants and owners. 3. One Housing Management Aide, who provides all clerical support for the -Division, and the Housing Commission, prepares in draft form various financial and occupancy reports, and insures all unit/occupant files are complete and current. UNIT GOAL: To provide Rental Assistance to Low -Income families, which includes elderly, handicapped, disabled, -elderly non within approved program limitations and seeks additional/expanded .+ program authorization. Supports private profit or non-profit organizations active in Housing. Assisted I public ..., UNIT OBJECTIVES: ` I. Maintain the Section 8 ExistingHousing 334 units. 9 Program at full capacity of +« 2. Complete processing through construction of 48 units of Public Housing. 3. Submit applications for additional units as funds are made available by HUD. ~ 4. Continue to provide advice and assistance to private profit and non- profit organizations that are active in the field of public assisted housing. 5. Provide clerical and advisory assistance to the Housing Commission. This body currently meets once each month. UNIT MEASUREMENT: Accomplishments of the Division can be measured by the number of families provided rental assistance through programs administered by the Division and to some extent by the number of families receiving assistance through private profit/non-profit corporations. Both are restricted to funds available from HUD. 421 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES UNIT ANALYSIS: Performed quarterly by Division Head when the request for funds is gets submitted HUD.roved by THUDAcontrolnnual Cactivitiannual es. Current Annual Contributions which are app p contract for Section will be5in68excessthe ofLoan $2,+034,000y withthe an�annual units of Public Housing per year. � contributions contract that will be approximately $150,000 p Y i J RECEIPTS: Charges for Services Intergovernmental Revenue TOTAL RECEIPTS EXPENDITURES: Personal Services Commodities Services & Charges TOTAL EXPENDITURES ASSISTED HOUSING PROGRAM BUDGET BUDGET FY 1979 FY 1980 $ 10,560 $ 5,000 476,340 80,080 $486,900 $85,080 $ 68,708 $74,222 1,725 1,200 414,780 _ 8040* $485,213 $83,462 *This figure does not include rent payments made under the Section 8 program. A projection of total rent payments will be made and included in the final FY80 budget when printed. 423 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES ASSISTED HOUSING EXPENDITURE DETAIL PERSONNEL SERVICES Salaries & Wages Pension & Retirement Insurance SUBTOTAL COMMODITIES Office Supplies SUBTOTAL SERVICES AND CHARGES Professional Services Communications Transportation & Education Insurance Repair & Maintenance Miscellaneous SUBTOTAL TOTAL EXPENDITURES PERSONAL SERVICES (6000) Housing Coordinator Housing Specialist Senior Clerk Typist Housing Management Aide TOTAL 424 BUDGET FY 1979 $ 57,708 6,618 4,382 $ 68,708 $ 1,725 $ 1,725 $ 2,000 900 1,000 550 500 409,830 $414,780 bnnr n,n BUDGET FY 1980 $ 62,372 8,179 $ 3,671 $ 74,222 $ 1,200 $ 1,200 $ 2,000 900 1,000 550 500 3,090 $ 8,040 $.83,462 EMPLOYEES AUTHORIZED FY 1979 FY 1980. 1 1 2 2 1 0 0 1 4 4 i MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES 1101NE5 SPECIAL ASSESSMENT FUND MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES I401NES J J i J ( J r i SPECIAL ASSESSMENT FUND MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES I401NES 1 CLASSIFICATION BEGINNING BALANCE RECEIPTS_ Property Taxes Other Receipts. Licenses & Permits Fines & Forfeitures Charges for Services Intergovernmental Revenue Use of Money & Property Miscellaneous Revenue Transfers: Bond Transfers Expense Transfers Other Transfers" TOTAL RECEIPTS SPECIAL ASSESSMENT FUND NEW CONSTRUCTION FUND SUMMARY ACTUAL ESTIMATE BUDGET FY 1978 FY 1979 FY 1980 $ 637,467 $ 471,866 $ _ 14,707 -- 24,386 99,000 5,100 �— $-44 DQD_ $5_ ,100 EXPENDITURES Comnoditiesrvices $ "- $ -- Services & Charges "- -- $ Capital Outlay -- Debt Service_ 99,000 5,100 Transfers 204,688 -- TOTAL EXPENDITURES — 471.866* ENDING BALANCE 204,688 $ 576 $ 5,100 $ 47-7,the $=— *This will be a budget amendment in FY79 as the working capital fund will be closed out. —� 425 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES INTRAGOVERNM ENTA L SFauicr ruun INTRAGOVERNMENTAL SERVICE FUNDS COMMENTS EQUIPMENT REPAIR The proposed budget for FY80 provides for the funding of levels one, two and three. There are program changes in this function for FY80. As indicated in level one, a Maintenance Worker I has been transferred in FY79 from Transit to handle daily bus maintenance. -- Also, a Mechanic I will be added to assume responsibility for maintenance of parks and cemetery equipment which previously was maintained by the individual divisions. Level three provides for the equipment replacement fund. The Council previously received detailed information concerning the desirability of an equipment replacement. fund. The decision package for the equipment replacement fund details the advantages of this program. Attached as part of level three is a detailed listing of the equipment which will be replaced. WORD PROCESSING The proposed budget for FY80 provides for the funding of level: 2. Level 3 is not recommended because there does not appear any major advantage in purchasing the equipment outright. Th of interest being paid is relatively low. In FY80, Word Processing is being financed as a chargeback individual departments. Funding is included in the depart budgets. This service has allowed the expanding workload of th to be efficiently handled without delay, has reduced the turn time for major projects, and also the need for additional cl personnel. 0 420 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOINES GOALS AND OBJECTIVES FUND: INTRAGOVERNMENTAL SERVICE DEPARTMENT: PUBLIC WORKS PROGRAM: HOME & COMMUNITY UNIT: EQUIPMENT DIVISION ENVIRONMENT UNIT DESCRIPTION: The Equipment Division provides equipment management, preventive maintenance and repair services for City -owned equipment. UNIT GOAL: To provide adequate managerial and maintenance support to insure that the City receives the maximum economic equipment. life from all assigned UNIT OBJECTIVES: 1. To specify and procure equipment which will provide long and dependable service to the City. 2. To maintain this equipment in such a way as will extend the economic life to the maximum extent possible at minimum cost. 3. To perform equipment replacement analysis on a piece -by -piece basis to provide Council and senior staff with solid rationale for equipment replacements. UNIT MEASUREMENT: I. Review repair summaries on equipment to determine to what extent the division is able to identify vehicle components (i.e.' engines, transmissions, axles) which are not providing economical service and eliminate these. from vehicle specifica- tions. •2. Monitor the recovery of the Division from operating deficit problems and. its ability to increase service level without increasing operating expenditures. 3. Review progress of division toward developing a rational system for evaluating potential equipment replacements. UNIT ANALYSIS: By doing a more effective job of maintaining equipment it will be possible to. soften the economic effects of the rapidly escalating price of new equipment by insuring that the maximum economic life is obtained from every piece of our existing equipment. Through replacement analysis it will be possible to insure that the optimum replacement point is identified for each vehicle or item of equipment. 427 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES NOIRES 1 0ECISION PACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 1 OF 3 UNIT: EQUIPMENT REPAIR UNIT DESCRIPTION: - Provides a basic repair capability for all equipment except the Police Department. Capabilities included basic shop repair scheduling and preventive maintenance service on demand from users. This level includes funding for two positions which are being used to perform duties which were formerly done by other divisions: 1. Maintenance Worker I transferred from Transit to handle daily bus maintenance. This was done during FY79. 2. Mechanic I added to assume total responsibility for maintenance of Parks and Cemetery equipment. ADVANTAGES/BENEFITS: - Provides for basic repair of equipment breakdowns. OPTIONS: - Divisions could handle their own service and repairs through a combination of in-house work, contracting for outside work and full service leasing. CONSEQUENCES: - No organization of repair effort. - Little regular preventive maintenance. - High repair cost. - Drastically reduced vehicle life. 428 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES Mo RIES CITY OF IOWA CITY DECISION PACKAGE LEVEL 1 COUNCIL BUDGET ADJ. FY80 Employees Authorized FY1979 FY1980 Senior Mechanic 1 1 - Mechanic II 2 2 Mechanic I 3 4 Maintenance Worker III 3 3 l Maintenance Worker II 1 1 Maintenance Worker I 2* 2 12 13 Overtime I Wage Adjustment Health & Life Insurance i FICA & IPERS 12 13 *See "Unit Description" in Level 1 narrative. `l CAPITAL OUTLAY (9000) Vehicle Replacement Fund charges for: 1. Civic Center vehicle pool . . 2. Service Building pool 3. Equipment Division vehicles tI �/ f F 1 J A Y 429 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES BUDGET FY1980 $ 14,171 26,827 47,841 35,499 9,884 17,033 151,255 11,435 8,350 10,556 20.320 $201,916 $ 25,536 INTRAGOVERNMENTAL SERVICE FUND EQUIPMENT REPAIR PUBLIC WORKS RESOURCES BUDGET DEPT. ADMIN. ADMIN. REQUIRED i FY79 PROPOSAL ADJ. PROPOSAL PERSONAL SERVICES 156,629 201,916 - 201,916 C04MOD- ITIES 326,590. 340,351 - 340,351 SERVICE CHARGES 66,015 73,246 - 73,246 CAPITAL OUTLAY 14,860 25,536 - 25,536 TOTAL 564,094 641,049 - 641,049 _J PERSONAL SERVICES (6000) LEVEL 1 COUNCIL BUDGET ADJ. FY80 Employees Authorized FY1979 FY1980 Senior Mechanic 1 1 - Mechanic II 2 2 Mechanic I 3 4 Maintenance Worker III 3 3 l Maintenance Worker II 1 1 Maintenance Worker I 2* 2 12 13 Overtime I Wage Adjustment Health & Life Insurance i FICA & IPERS 12 13 *See "Unit Description" in Level 1 narrative. `l CAPITAL OUTLAY (9000) Vehicle Replacement Fund charges for: 1. Civic Center vehicle pool . . 2. Service Building pool 3. Equipment Division vehicles tI �/ f F 1 J A Y 429 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES BUDGET FY1980 $ 14,171 26,827 47,841 35,499 9,884 17,033 151,255 11,435 8,350 10,556 20.320 $201,916 $ 25,536 DECISION PACKAGE DEPARTMENT: PUBLIC WORKS UNIT: EQUIPMENT MANAGEMENT LEVEL 2 OF 3 UNIT DESCRIPTION: Provides a wide variety of supervisory services to the Equipment Division including: - Technical supervision. - Fiscal oversight and repair cost control. - Equipment replacement scheduling. - Parts inventory management. - Vehicle design specification. - Equipment utilization monitoring. ADVANTAGES/BENEFITS: - Will allow us to start bringing replacement policy in line with private industry (7-8 years). - Reduces downtime caused by non-availability of parts. - Provides for continual scrutiny of specifications to insure that unsatisfactory components (i.e. engines, transmissions, axles, etc.) are identified and "beefed up" in future specifications. . - Insures that the division does not revert to the serious deficit problems which have been its history. OPTIONS: - Have shop foreman report directly to Public Works Director. - Order parts on an as -needed basis. - Allow division heads to specify their own vehicles and equipment. - Return to the actual cost system for equipment service charges. - Dissolve Civic Center pool and return to departmental ownership. CONSEQUENCES: - No control of repair parts causing extensive downtime. - Little fiscal control of division operations. - No standardized vehicle specifications. - Little emphasis on extended equipment life. 430 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOIRES t or - MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i CITY OF IOWA CITY DECISION PACKAGE. t INTRAGOVERNMENTAL SERVICE FUND - EQUIPMENT REPAIR PUBLIC WORKS LEVEL 2 RESOURCES BUDGET DEPT. ADMIN. ADMIN. COUNCIL BUOGET REQUIRED FY79 PROPOSAL ADJ. PROPOSAL ADJ. FY80 PERSONAL I .SERVICES 26,361 40,026 40,026 .. COMMOD- D yCY, j I ITIES SERVICE )� CHARGES 2,175 CAPITAL —% OUTLAY 30,000 - - _ i TOTAL 58,536 40,026 - 40,026 PERSONAL SERVICES (6000) Employees Authorized BUDGET FY1979 FY1980 FY1980 ._i Equipment Superintendent 1 1 $19,500 1 Clerk -Typist 1 -- " Maintenance Worker II --1 12,870 2 2 32, 370 I Wage Adjustment 1,780 Health '& Life Insurance 1,819 FICA & IPERS _ _ 4,057 2 2 $40.026 CAPITAL OUTLAY (9000) None f J ; I r i � ' a 431 or - MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES DEC ISION PACKAGE DEPARTMENT: PUBLIC WORKS LEVEL 3 OF 3 UNIT: EQUIPMENT REPLACEMENT FUND UNIT DESCRIPTION: This level consists of the equipment replacement fund which was provisionally set into existence at the beginning of FY79. This fund is built and replenished through a monthly "rental charge" for each type of equipment. This charge was fixed so as to accumulate sufficient funds to be able to replace the unit at the end of its estimated economic life. Replacement decisions would be recommended by the Equipment Superintendent based on economic analysis rather than fund availability. ADVANTAGES/BENEFITS: In the past economic life of equipment has been assumed to be in the 4-5 year range. This theory has been based on studies and decisions formulas which do not take into consideration the effects of inflation on the cost of replacement equipment. In order for this City to replace its equipment every five years would require capital outlay of $386,500.00 per year. Replace at seven years would require $276,000 per year. In order for this system to work, however, requires certainty that the funding will be available at the end of this extended replacement point, and consequences of not replacing at that point could cause the entire concept to fail. These decisions cannot be made exclusively at budget time since it is difficult to predict equipment condition 1 to 1h years down the road. Additional advantages are: 1. Less chance of having "new" equipment in independently funded departments and "junk" equipment in departments which must compete for resources. 2. Stabilizes capital outlay costs to a fixed amount per year. OPTIONS: - Revert to old system wherein the division head budgets for and makes replacement decisions. CONSEQUENCES: - "Five year plan" thinking in that the division head budgets for replacement regardless of equipment condition. - Consistently poor condition of equipment in marginally funded divisions. - Lack of economic consideration of replacement decision by the equipment division. 432 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES i, r CITY OF IOWA CITY DECISION PACKAGE Y INTRAGOVERNMENTAL SERVICE FUND EQUIPMENT REPAIR PUBLIC WORKS RESOURCES BUDGET DEPT. ADMIN. ADMIN. ` REQUIRED FY79 PROPOSAL ADJ. PROPOSAL t I •. PERSONAL SERVICES LEVEL 3 COUNCIL BUDGET ADJ. FY80 COMMOD— i1 ITIES - - - - 01� SERVICE � CHARGES - - - - 1 CAPITAL OUTLAY - 183,860 - 183,860 -1 TOTAL - 183,860 - 183,860 '1. PERSONAL SERVICES (6000) J E_mPlo lees Authorized FY1979 FY19 0 J None CAPITAL OUTLAY (9000) For entire. City vehicle fleet: 6=Auto Replacement 5 -Pickup Truck Replacement 2 -Refuse Collection Vehicle Replacement 1 -Street Sweeper _i u ' 433 I MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 140114ES BUDGET FY1980 $ 21,180 22,680 90,000 50.000 $183,860 GOALS AND OBJECTIVES FUND: GENERAL DEPARTMENT: FINANCE PROGRAM: ADMINISTRATION UNIT: WORD PROCESSING UNIT DESCRIPTION: The function of the Word Processing Center is to provide centralized typing and dictation services to City departments. UNIT GOAL: To complete typing for City departments in an efficient, accurate and timely manner in conjunction with the central dictation system. UNIT OBJECTIVES: I. To have no more than 4% of total lines produced returned to Center for correction of operators' typographical errors. July, 1979 and ongoing. 2. Maintain an average monthly turnaround for centrally dictated work of 4 hours. July, 1979 and ongoing. 3. Achieve a 5% increase in total FY80 production of typed lines over FY79. June, 1980. 4. Continue staff training on use of dictation system. Ongoing UNIT MEASUREMENT: 1. Lines rerun for typos/total lines produced. 2. Calculated from check-in time to first copy check-out. Averaged monthly. 3. Total lines produced FY80/total lines produced FY79. 4. # new employees trained on equipment. UNIT ANALYSIS: All of the above objectives assume the existing level of staff .and equipment. If workload exceeds present capacity, Objectives -.Ml and M2 may have to be compromised. Advance planning and scheduling of large projects will aid in maintaining timely workflow in the Word Processing Center. The Word Processing Center has taken workload off the secretarial staff so that they are now able to provide more- administrative support in their departments. Several recent large projects (i.e., Comprehensive Plan, Cable T.V. Ordinance) demonstrated how the Center has the capability. to handle large typing assignments efficiently and timely while at the same time reducing the additional workload crunch on departments. 434 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES IIOIDES DECISION PACKAGE DEPARTMENT: FINANCE LEVEL 1 OF 3 UNIT: WORD PROCESSING DESCRIPTION: - Provides for typing services to various City departments. - Provides for 3 full-time mag card operators to relieve departmental secretaries of typing overload. - Provides for continued lease of high speed mag card typewriter. ADVANTAGES/BENEFITS: - Departments need not hire additional temporary or full time clerical staff to help provide typing assistance. - Centralized dictation equipment eliminates the need for purchase or to replace individual dictation equipment. - Mag card typewriters, through their memory capability, eliminate the need for time consuming retyping of entire documents. OPTIONS: - Return all typing to individual departments. - All departments have their own dictation equipment. CONSEQUENCES: Without funding at this level, the City would revert to having all typing done at the department level. Without the use of mag card typewriters, much duplication of work would result due to retyping entire documents. Secretaries would spend a large percentage of time providing typing service to departments, thereby redu:i:.., or eliminating any time available to provide administrative services. 435 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES t101NEs uu 1 t CITY OF IOWA CITY DECISION PACKAGE INTRAGOVERNMENTAL SERVICE FUND WORD PROCESSING FINANCE RESOURCES BUDGET DEPT. ADMIN. ADMIN. COUNCIL REQUIRED FY79 PROPOSAL ADJ. PROPOSAL ADJ. PERSONAL LEVEL 1 BUDGET FY80 SERVICES 31,163 34,364 - 34,364 ,�, ITIESo- TIES 4,800 3,070 - 3,070 O SERVICE CHARGES 4,406 8,895 - 8,895 ^' CAPITAL J OUTLAY 250 - - - TOTAL 40,619 46,329 - 46,329 PERSONAL SERVICES (6000) 1. Employees Authorized FY1979 FY1980 Word Processing Operator 3 3 ;.. Overtime Wage Adjustment Health & Life Insurance FICA & IPERS 3 3 —` — 7 - CAPITAL CAPITAL OUTLAY (9000) ( : None J 11 436 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES BUDGET FY1980 $27,244 500 1,498 1,560 3,562 $34,364 DECISION PACKAGE DEPARTMENT: FINANCE LEVEL 2 OF 3 UNIT: WORD PROCESSING DESCRIPTION: - Provides for installment purchase of high speed independent printer - Provides for WP Supervisor ADVANTAGES/BENEFITS: - Final playout of documents done by printer. More productive time for operators, increasing the capacity of the Center. - Scheduling and controlling workflow by supervisor. - More detailed records kept for production data and chargeback purposes. - One fourth of supervisor's time spent in typing - adds to production capacity. - Work scanned for correctness before leaving Center. OPTIONS: - The Center could revert to having work both recorded and played out at the typewriters. - Another division head could have responsibility for Word Processing Center. CONSEQUENCES: There would be a decrease in control over workflow and recordkeeping with absence of full time supervisor. Elimination of high speed printer would increase the time spent on each project, having a negative effect on turnaround: Each operator would be solely responsible for own proofing of work, cutting down on their productive time. Would be a net reduction'ih typing staff as supervisor spends approximately 25% of time typing. 437 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 1401NES w i j CITY OF IOWA CITY DECISION PACKAGE i INTRAGOVERNMENTAL SERVICE FUND WORD PROCESSING FINANCE j RESOURCES BUDGET DEPT, ADMIN. ADMIN. COUNCIL ADJ. REQUIRED FY79 PROPOSAL ADJ. PROPOSAL ADJ. PERSONAL 13,873 1fi,053 SERVICES - 16,053 COMMO ITIES I r SEERR VICE O 'CHARGES 500 7,925 - 7,425 CAPITAL i OUTLAY - 125 - 125 r TOTAL 14,373 24,103 - 24,103 PERSONAL SERVICES (6000) Employees Authorized FY1979 FY1980 Supervisor __ 1 Wage Adjustment Health & Life Insurance FICA & IPERS n; CAPITAL OUTLAY (9000) r Calculator J: { J J i i J �J 3. e`i I A,1..., 438 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES BUDGET FY1980 $13,380 736 348 1,589 $16,053 $ 125 LEVEL 2 BUDGET FY80 DECISION PACKAGE DEPARTMENT: FINANCE LEVEL 3 OF 3 UNIT: WORD PROCESSING DESCRIPTION: - Provides for outright purchase of high speed independent printer and mag card typewriter, instead of installment purchase presently in force. ADVANTAGES/BENEFITS: City would own equipment outright. Eliminates the installment purchase plan presently in effect which incurs an interest charge. OPTIONS: - Continue the installment plan purchase of this equipment. CONSEQUENCES: By outright purchase of this equipment, the City would eliminate the 7.25% interest rate currently being charged under the installment plan. 439 FIICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES a ti s1 . ?I ' e, r� PI r rti i 1 F; L i I CITY OF IOWA CITY DECISION PACKAGE i INTRAGOVERNMENTAL SERVICE FUND WORD PROCESSING FINANCE LEVEL 3 RESOURCES BUDGET DEPT. ADMIN. ADMIN. COUNCIL BUDGET REQUIRED FY79 PROPOSAL ADJ. PROPOSAL ADJ. FY80 PERSONAL SERVICES - COMMOD- ITIES SERVICE 1 CHARGES - 2.250 - 2,250 ^1 CAPITAL _ _23,880 - 23,880 OUTLAY TOTAL "' 26,130 - 26.130 PERSONAL SERVICES (6000) J Em lo, FYP �I None _ CAPITAL OUTLAY (9000) Printer (net of rental budgeted in Level 2) Mag Card Typewriter (net of rental budgeted iI 'I n v J I 440 MICROFILMED BY JORM MICROI. CEDAR RAPIDS -DES 14C -.CHARTS & SUMMARIES I ' S �f I I i � I f i i I MICROFILMED BY I JORM MICROLAB CEDAR RAPIDS•DES MOINES i I CITY OF 104A CITY PROJECTED FIIIAIICIAL SUMMARY - FY79 A A J t N lj'F,,ir: I E51. UAL PROPERTY OTHER TRANSFERS TOTAL FUNDS TRARSFERS E3PER- TOTAL DIS- EST, BAL. 01/01/78 TAS RECEIPTS IN RECEIPTS AVAILABLE OUT DITURES DURSEMCIITS 06/30/79 GEUERAL: ADMINISTRATION: $ 889,353 $ 273,569 S 933,785 S 414,417 $ 1,621,973 S 2,511,326 S 301,772 $ 1,419,365 S 1,721,137 S 790,189 NONE A COMMUNITY ENVIRONMENT: Plan A Program Development (29,283) 182,846 10.000 -- 192,846 163,563 -- 146,168 146,160 17,395 Engineering 98,108 157,279 3,650 -- 160.929 259,037 -- 226,165 226,165 32,872 Public Works Administration -- 48,657 -- -- 48,657 46,657 -- 48,657 48,657 -- CBD Maintenance -- 12,979 -- -- 12,979 12,979 -- 12,719 12,979 -- Energy Conservation -- 7,000 -- -- 7,000 7,000 -- 7,000 7,000 -- CO. 0111 PROTECTION: Police 75,237 1,161,362 6,900 -- 1,168,262 1,243,499 -- 1,164,530 1,164,530 78,969 Fire (7,140) 741,790 226,000 -- 967.798 960,650 -- 925,215 925,275 35,435 Animal Control 54,081 11,622 17,500 -_ 29,122 83,203 -_ 69,167 69,167 14,036 (lousing S Inspection Servs. 72,899 16,178 122,120 130,298 211,197 138,298 138,298 72,899 TRANSPORTATION: Traffic Engineering (662 -- 4,650 379,779 384,629 383,967 -- 379,779 379,979 3,988 Pass Transit (5,498 246,466 572,650 213,285 1,032,401 1,026,903 50,000 949,439 999,439 27,464 Street System Maintenance -- -- 8,800 570,617 579,417 579,417 -- 570,617 570,617 8,800 PHYSICAL ENVIRONNENT: Recycling -- - •• -- •- -- -- -- -- -- HUMAN HUMAN DEVELOPMENT: Parks 6 Recreation 70,247 724,761 115,000 3,400 843,161 913,400 -- 865,792 865,792 47,616 ! Library 267 j2I76 65 500 024 785 453.739 53 960 , .38,059 ,006,2 $1,56:70 , 6424SS $ u 330,»1 �433 � ,4 09,4 0 DEBT SERVICE: $ (86,514) $1,153,316 S - S 253,588 $ 1,406,904 S 1.320.390 S -- S 1,320,766 $ 1,328,766 (8,376) CAPITAL PRDJECTS: 2,568,254 -- 12,567,830 2,191,017 14,750,847 17,327,101 -- 15,008,047 15,008,1147 2,318,254 ENTERPRISE: Parking Revenue 1,155,204 -- 352,800 -- 352,800 1,508,061 858,687 74,005 932,692 575,312 Parking Revenues -- -- 918,050 -- 918,050 918,050-- -- -- 918,050 Sever Operations 477,916 -- 805,350 005,350 1,363,266 533,938 483,516 1,017,454 345,812 Seer Reserves 344,476 -- 7,500 203,785 213,485 557,961 95,000 95,485 190,485 367,476 Weer Operations 348,302 -- 1,457,300 54,500 1,511,800 1,060,102 540,312 1,023,792 1,564,104 295,998 Water Reserves 579,860 -- 26,500 319,129 345,629 925,487 73,457 248,129 321,586 603,903 Refuse Operations (13,959) •- 46,800 3D1.772 348,572 324,613 71,657 276,915 348,572 (23,959) Refuse Reserves 34,809-- -- -- -- 34,009 34,809 -- 34,809 -- Landfill Operations (66,427) -- 310,926 -- 310.926 244,497 63,328 IBB.636 251,964 (7,465) Landfill Peserves 39,565 -- 2,000 40,435 42,435 82,000 -- 82,000 Airport SUBTOTAL$2,964t453 94 707 $ - 31 64531 ,U40.0 9 ,8 9 645 ,960, 9 126 35248 7,9450)45 ,4.7091916 250 40 250 78 102 ti,235s229 TRUST 6 AGENCY: S 253,099 S 494,003 $ 105,460 S 1,795 S 687,338 $ 941,237 $ $ 768,680 S 768,680 $ 172,557 SPECIAL ASSESSMENT -CONSTRUCTION 471,866 -- 99,OR0 -- 97,000 570,066 471,066 99,000 $70,066 -- SPECIAL REVENUE: HCDA (145,368) -- 2,13O,On0 -- 2,130,000 1,904,632 686,000 1,444,000 2,130,000 (145.360) ' Road Use Tax 365,012 -- 1,391,388 -- 1,391,388 1.757,200 1,663,764 -- 1,6G3,764 93,436 Revenue Sharing 258.242 644.568 644,568 902.810 625.759 625,759 277.951 GRAND TOTAL $7,866,711 5 421 460 jp, 145 072 jjdL3 921 537.721 ,261 541.507.972 lj&LO 349 $28.465.360 534.535 ,709 IL&52 263 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MINES a *The FY79 figures do not Include budget amendments which are scheduled for approval in February, 1979, See the Budget -in -Brief for Information on how the general fund balance will change after budget amendments are made, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CITY OF IOWA CITY PROJECTED FIBANCIAL SUHHARY - FY80 EST. DAL. PROPERTY OTHER TRANSFERS TOTAL FUNDS TRANSFERS EAPEII- TOTAL 015- EST. DAL. 07/01/79 TAA RECEIPTS -- IN RECEIPTS AVAILABLE OUT DITURES BURSEMENTS 06/30/80 GEIIEAAL: AMINISTRATION $ 790,189 $1,438,815 S 833,735 $ 416,768 $ 2,689,310 $ 3.479,507 S. 334,328 $ 1,583,711 f 1,918,039 $1,561,468 HOe4E S COM UNITY ENVIRONMENT: Plan 6 Program Development 17,395 116,643 6,250 -- 124,893 142,280 -- 142,288 142,288 -- Engineering 32,872 207,487 4,100 - 211,587 344,459 -- 244,459 244,459 -- Public Works Administration •- 31,045 -- 21,334 52,379 52,379 -- 52,379 52,379 -- 000 Maintenance -- 27,413 -- -- 27,413 27,417 -- 27,413 27,413 -- Energy Conservation -- 7,735 -- -- 7,775 7,735 -- 7,735 7,735 -- COMMUNITY PROTECTI011: Police 78,969 1,036,682 10,170 55,500 1,102,352 1,181,321 -- 1,181,321 1,181,321 -- Fire 35,435 651,671 235,000 1,400 088.071 923,506 -- 923,506 923.506 -- Animal Control 14,036 55,905 17,300 2,000 75,205 89,241 -- 89,241 89,241 (lousing S Inspection Servs. 72,899 -- 136,030 -- 136,030 2n0,929 -- 185,791 185,791 23,130 TRANSPORTATIONS: Traffic Engineering 3,988 -- 2,950 383,887 306,837 390,825 -- 383,887 381,887 6,938 Mass Transit 27,464 -- 543,OnO 359,440 903,240 939,7G4 63,241 892,130 955,371 (24,667) Street System Maintenance 0,800 -- 5,475 901,546 907,021 915,821 -- 901,546 901,546 14,275 PHYSICAL ENVIRONMENT: Recycling-- -- -- -- -- -- -- -- -- -- HLIVUI OEVELOPHENT: ,p Parks 6 Recreation 47,616 774,849 122,935 61,990 959,774 1,007,390 -- 1,007,390 1,007,390 -- ? Library (20,183) 369,442 65,800 73,010 50R,332 480,149 -- 488,149 408,149 -- N CONTINGENCY:251 SUBTOTAL 0 09,4 - 22,31%,62 939 2.237s56) f3;3SF075 251 938 g�ii, `,135 251 930 3i6,331167iS 557 IRS )�iid`i*d jSfOV,9�6 557 165 jTn35;7Qb' (305,247) j1373.W DEBT SERVICE: $ (8,316) $ 952,851 $ -- $ 303,034 A 1,265.885 $ 1,247,509 $ •- $ 1,247,509 5 1,247,509 S CAPITAL PROJECTS: 2,318,254 -- 8,970,242 3,196,491 12,166,733 14,484,907 -- 12,166,733 12,166,733 2,318,254 ENTERPRISE: Parking Revenue 575,312 -- 883,610 803,610 1,458,922 1,097,761 132,089 1,225,850 233,072 Parking Revenues 918,050 -- - 94,205 94,205 1,012,255 371,222 371,222 641,033 Sewer Operations 345,812 -- 923,250 - 923,250 1,269,062 526,380 535,799 1,062,179 206.883 Sewer Reserves 367,476 -- 12,200 175,2116 187,486 554,962 279,000 98,748 377,748 177,214 Cuter Operations 295,998 -- 1,536,95C - 1,536,950 1,032,940; 541,150 1,050,524 1,599,674 233,274 Water Reserves 603,903 -- 26,000 401,662 427,662 1,031,565 100,000 333,162 433,162 598,403 Refuse Operations (23,959) -- 46,000 334,328 381,128 757,169 22,492 750,636 381,128 (23,959) Landfill Operations (7,4651 -- 341,700 -- 341,700 334,235 55,744 258.941 314,685 19,550 Landfill Reserves 82,000 -- 4,000 40,000 •44,000 126,000 -- -- •- 126,000 Airport SUBTOTAL Si335:2299 2 3,021,0 2 ,04 ,4D 4,867,397 8,105,522 180 00 2,798,527 60285 3, 0404 ,406 238 285 ,003,93)2,099,589) TRUST s AGENCY: S 172,557 S 596,327 99,770 8,058 704,955 877,512 -- 877,512 877,512 -- SPECIAL ASSESSMEIIT-CORSTRUCT1011 -- -- 5,100 -• 5,100 5,100 -- 5,100 5,100 -- SPECIAL REVENUE: IICOA (145,368) -- 670,000 -- 670.On0 524,632 - 670,000 670,000 (145,368) Road Use Tax 93,436 -- 1,556.582 -- 1,556,582 1,650,018 1,650,018 -- 1,650,018 -- Revenue Sharing 277.051 670.000 670.000 947,051 917.625 913.625 37.426 GRAND TOTAL R&52 263 56,266,865 $18,031,069 56,830,739 531.120,6735 30,180,936 f6, 316,924 126.283.206 $32,600,130 $5,5130,806 *The FY79 figures do not Include budget amendments which are scheduled for approval in February, 1979, See the Budget -in -Brief for Information on how the general fund balance will change after budget amendments are made, MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES lk TRANSFER TO: GENERAL FUND - AUII.VISTRATION POLICE FIRE ANIMAL CONTROL RECREATION PARKS LIBRARY SENIOR CENTER KASS TRANSPORTATION STREET SYSTEM MAINTENANCE TRAFFIC ENGINEERING CEMETERY DEBT SERVICE: CAPITAL PROJECTS: PARKING RESERVES: SEWER RESERVES: WATER RESERVES: REFUSE COLLECTION OPERATIONS LAODFILL - LA110 A01fSITION RESERVE TRUST A AGENCY TOTAL BUDGETED FUNDS UNBUDGETEO FUNDS TRANSIT EQUIP. REPLACEMENT RES, TO BE DETERMINED TOTAL CITY OF IOWA CITY FYUO BUDGET RECEIPTS - TRANSFERS - TRANSFER FR0M: Parking Revenue Pollution Control Operations Water Operations RefuseCollection Operations Landf 111 Operations General Revenue Sharing General Revenue Sharing General Revenue Sharing General Revenue Sharing General Revenue Sharing General Revenue Sharing General Revenue Sharing General Revenue Sharing General Revenue Sharing Road Use Tax Road Use Tax Perpetual Care Trust Pollution Control Operations Water Operations Parking Revenue Pollution Control Operations Pollution Control Operations Sewer Revenue Renewal 6 Improv. Res. Airport Mass Transportation Road Use Tax (ICDA General Revenue Soaring Parking Operations Pollution Control Operations Pollution Control Operations Sewer Bond 6 Interest Reserve Ilater Operations Water Operations (later Bond A Interest Reserve Administration Landfill Operations Parking Revenue Pollution Control Operations Water Operations Refuse Collection Operations Landfill Operations Mass Transportation General Contingency 'Description of transfers appears on the following chart. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES S 17,861 66,718 137,100 22,194 15,529 182,620 55,500 1,400 2,000 11,170 1,800 77,010 45,560 359,94 ,6 3838 783,88787 7.5481 f 205,784 97.250 $ 985,000 55,000 60,000 240,000 180,000 13,241 364,585 1,117,500 101.165 f 36.000 100,286 39.000 f 66,000 235.662 100.000 S 695 2,592 5,058 298 215 AMOUNT: $2,276,875 307,074 7,196,491 94,205 175;286 401,662 334,728 40,000 8.858 $6,870,739 50,000 557.105 $7,477,924 TRANSFER FROM: BUDGETED FUNDS - GENERAL FUND: ADMINISTRATION MASS TRANSPORTATION PARKING REVENUE: POLLUTION CONTROL OPERATIONS: SEWER BOND a INTEREST RESERVE: SEWER REVENUE RENEWAL 6 IMP. RES.: WATER OPERATIONS: WATER BOND S INTEREST RES, REFUSE COLLECTION OPERATIONS: A A p LANDFILL OPERATIONS: ROAD USE TAA: GENERAL REVENUE SHARING: GENERAL FUND -CONTINGENCY TOTAL BUDGETED FUNDS 4 UNBUDGETED FUNDS - PERPETUAL CARE TRUST (ICDA. TOTAL ALL FUNDS 1 IF 11 I TY - - --' -� FYOO BUDGET DISBURSE4ENT - TRANSFERS TRANSFER TO: DESCRIPTION; Refuse Collection Operations Transit Equipment Replacsnuent Des. Capital Projects Capital Projects Administration Trust 6 Agency Parking Reserves Administration Trust 6 Agency Debt Service Sewer Reserves Server Reserves Capital Projects Capital Projects Sewer Reserves Capital Projects Administration Trust A Agency Debt Service Ilater Reserves Ilater Reserves Water Reserves Administration Trust A Agency Administration Trust A Agency Land Acquisition Reserve Capital Projects Capital Protects Capital Projects Traffic Engineering Street System lid intenauce Capital Projects Capital Projects Capital Projects Capital Projects Capital Projects Capital Projects Capital Projects Capital Projects Capital Projects Administration Mass Transportation Senior Center Recreation General Fund Capital Projects Capital Projects Capital Projects Capital Projects Various Cemetery Capital Projects Capital Projects Operations Funding Replacement of Buses Signs- Shelters, Transit Facility AMOUNT: Parking Ramps $ 985,000 Adninistrative Costs 13,861 Adninistrative Costs 695 Revenue Bond Debt Service 94.205 Adninistrative Costs S 66,718 Adninistrative Casts 2,592 General Obligation Debt Service 205,784 Required Per Bond Resolutions 36,000 Revenue Bond Debt Service 100,286 Waste (later Treatment Facility 60,000 City Streetscape Phase II 55,000 Ilastewater Treatment Facility Ilastewater Treatment Facility Adninistrative Costs $ 137,180 Adninistrative Costs 5,058 General Obligation Debt Service 97,250 Required Per Bond Resolution 66,000 Revenue Bond Debt Service 235.662 Call of Bonds Adnlnlstrative Costs $ 22.194 Adninistrative Costs 298 Adnlnlstrative Costs $ 15,529 Administrative Costs 215 Land Acquisition 40.OnO T-Ilanaers $ 100,000 Auto Parking Area 15,000 Shop Building 65,000 Operations Funding $ 383,807 Operations Funding 901,546 CBO Alley Project 10,000 Grand Avenue IMdenjnq 10,000 Equipment Service Bldn. Modification 137,500 D1Leuay A Ilandlcapped Curb Cuts 6,000 Dideway-East Side of River 7.nOn Concrete Street/Curb Repair 76,120 Sunset Street 32,000 Dubuque Street 5,000 Asphalt Resurfacing 80.965 Aid to Agencles $ 170,120 nperatlens Funding 359,440 Operations Funding 45,560 Aid to Agencles 11,130 Capital Outlay 146,210 Civic Center Heating A Air Condl. 81,165 Rocky Share Olkeway 25,000 Mercer Park Restrooms 35,000 (leu Southwest Park 40.n00 See Budget -in -Grief Operations Funding Ralston Creek South Branch Detention / - MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES S 334.328 50,000 13,241 1,093,761 526,380 39,000 240,000 541,150 100,000 22,492 55,744 180,000 1,650,018 913,62S 557.185 $6,316,924 3,500 1117,500 3DO.000 7 437 924 GENERAL FUND POLICY & ADMINISTRATION PROGRAM: City Clerk City Attorney City Manager Finance Human Relations Government Buildings PROGRAM TOTAL HOME & COMMUNITY ENVIRONMENT PROGRAM:. Public Works Administration Engineering Planning & Program Development C.B.D. Maintenance Energy Conservation PROGRAM TOTAL COMMUNITY PROTECTION PROGM14: Police Fire Animal Control Housing & Inspection Services PROGRAM TOTAL TRANSPORTATION PROGRAM: Mass Transportation Street System Maintenance Traffic Engineering PROGRAM TOTAL HUMAN DEVELOPMENT PROGRAM: Parks & Recreation Cemetery Library Senior Center PROGRA14 TOTAL MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES PERSONNEL* FY 1979 FY 1980 FULL PART FULL TIME FULL PART FULL TIME TIME TIME TOTAL EQUIV. TIME TIME TOTAL EQUIV. 3 -- 3 3.00 3 1 4 3.50 (1) 4 -- 4 4.00 4 -- 4 4.00 (2) 3 -- 3 3.00 4 -- 4 4.00 �3) 37 2 39 38.00 33 2 35 34.00 4 -- 4 4.00 4 -- 4 4.00 �4) 1 -- 1 1.00 2 -- 2 2.00 52 2 54 _!F3 0-0 50. 3 53 51.50 2 -- 2 2.00 2 -- 2 2.00 11 -- 11 11.00 11 -- 11 11.00 6 -- 6 6.00 6 -- 6 6.00 S5 1 1 2 1.25 1 -- 1 1.00 l6� __ __ 0.3 -- 0.3 0.30 1 21 20.25 20.3 20.3 20.30 (7) 57 2 59 58.10 60 1 61 60.50 52 -- 52 52.00 52 -- 52 52,00 4 1' 5 4.50 5 2 7 �8) 6.00 9) 7.5 -- 7.5 7.50 8.9 -- 8.9 8.90 120.5 3 123.5 122.10 125.9 3 128.9 127.40 (10) 25 25 50 43.50 23 25 48 41,75 (11) 17 -- 17 17.00 16.75 -- 16.75 16.75 9 -- 9 9.00 9 -- 9 -T3. 9.00 51 25 76 69.50 48.75 25 7-5 67.50 27 1 28 27.60 27 1 28 27.60 3 -- 3 3.00 3 -- 3 3.00 (12) 17 9 26 23.00 18 9 27 24.00 (13) 2 -- 2 2.00 47 10 57 53.60 50 10 60 56.60 290,5 41 331.5 318.45 294.95 41 335.95 323.30 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES The personnel listed on the chart include only permanent full-time and permanent part-time; seasonal or temporary employees are not included. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES 7 - FY 1979 FY 1980 FULL PART FULL TI-tiE FULL PART FULL TIME TIME TIME TOTAL EQUIV. TIME TIME TOTAL EQUIV. ENTERPRISE FUNDS Parking Operations 3 3 3.00 8 8 Sewer Operations 16 16 16.00 17 17 8.00 17.00 15 Water Operations Refuse Collection Operations 22 12.5 22 12.5 22.00 12.50 22 22 22 00 (16) Landfill 5.5 5.5 5.50 9.75 5.50 9.75 5.50 9:75 5.50 ENTERPRISE FUND TOTAL 59.0 99-.0 59.00 -62 2-5 _6_2_2_5 --6-225 INTRAGOVERNMEN SERVICE FUND q nt Mainten Equipment Maintenance �E� 13 13 13.00 15 15 15.00 17) 88) Word Processing 4 INTRAGOVERNMENTAL SERVICE 4 - 4 00 - FUND TOTAL 13 13 13.00 19 19 19.00 SPECIAL REVENUE ffC-DA Assisted Housing 15 4 1 16 15.50 14.8 1 15.8 15.30 (19) SPECIAL REVENUE FUND TOTAL 01 7_9 1 4 -TO- 4.00 19.50 4 18.8-1 4 -1-9.8 4.00 -1-9.3-0 GRAND TOTAL 381.5 42 423.5 409.95 395.0 42 437.00 423.85 The personnel listed on the chart include only permanent full-time and permanent part-time; seasonal or temporary employees are not included. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES EXPLANATORY FOOTNOTES (1) A part-time file clerk has been added. (2) A Broadband Telecommunication Specialist has been added to work on cable T.V. (3) The Word Processing Center will not be a part of the General Fund in FY80; instead it•will be accounted for as an Intragovernmental Fund. This reduces employees in the General Fund but increases employees in the Intra - governmental Fund. (4) The FY79 Budget reduced staff to one as an outside janitorial service was to be hired. However, the decision was made to not use an outside service and a staff of two is necessary. (5) The reduction is due to the use of temporary positions in place of a part-time position. (6) In FY79, a temporary position for an intern was budgeted, while in FY80 a full-time coordinator is budgeted to be funded 3/10 by General Fund and 7/10 by C.D.B.G. (7) A part-time clerk -typist position was expanded to full-time and two patrol officers were added. (8) A full-time position and a part-time position have been added to replace current CETA-funded positions which will not be available in FY80. (9) In FY79 the Director and Secretary were each funded 50% by the General Fund; in FY80 funding for each position has increased to 70%. The remainder of each position is funded by C.D.B.G. In addition, a full-time sidewalk a inspector was added in FYBO. v (10) Two full-time positions were changed to part-time positions and two part-time maintenance workers were trans- ferred to the Equipment Maintenance Division. (11) The Street Superintendent is also supervising Refuse Collection and Landfill Operations and 1/4 of his salary is now charged to the Enterprise Funds. (12) A Library Clerk position has been added to replace a current CETA-funded position which will not be available in FY80. (13) The Senior Center will require a staff of four full-time positions. In FY80 50 percent is being charged to C.D.B.G. and 50 percent to General Fund. (14) Five additional employees will be needed to staff the parking ramp. (15) A clerk -typist position has been added. (16) In FY79,50 percent of the Superintendent's salary was charged here while in FY80 only 25 percent will be. A Senior Maintenance Worker position has been changed to Assistant Superintendent with 50 percent charged to Land- fill. In addition, the purchase of the one-man side loaders will allow for the reduction of two positions. (17) A Senior Mechanic has been added and the two maintenance worker positions transferred from Mass Transportation have been combined into one full-time position. (18) See "C" above. (19) The reduction in staff is due to the change in programs in FY80 as compared to FY79. r MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES ❑d CITY CONFERENCE BOARD JANUARY 8, 1978 4:30 PM COUNCILMEMBERS PRESENT: Vevera, Perret, Roberts, Neuhauser, Erdahl, Balmer. Absent: deProsse. JOHNSON COUNTY BOARD OF SUPERVISORS PRESENT: Cilek, Donnelly,. Langenberg. City Assessors Belger 8 Hudson. IOWA CITY COMMUNITY SCHOOL BOARD: Kidwell, Skelly, Hayek, Cazin, Aldinger, Karagan. TAPE-RECORDED ON REEL N79 -I, Side I, 1760-2124. Mayor Robert Vevera called the meeting to order. A majority of members from all three entitles was present. City Assessor Belger commented on the budget he had presented, specifically concerning computer charges and salaries. He introduced the new Deputy, Dan Hudson, who has passed the City Assessor's examination. He explained the Special Appraisal Fund. Moved by the School Board, seconded by the City)to amend the proposed budget to show that the City Assessor's salary would be $26,500. Motion carried unanimously, 3/0. Moved by the City, seconded by the School Board,to amend the proposed budget to show that the 2nd Deputy's salary would be $20,400. Motion carried unanimously, 3/0. Assessor Belger advised that he would subtract $880 from Extra Help i figure of $17,500, then, so that the proposed budget total would remain at $116,250. Moved by the City, seconded by the County, to set public hearing on the iamended proposed City Assessor's budget for Monday,;February 5, at 4:30 PM In the Council Chambers of the Civic -Center. Motion carried unanimously, 3/0. Assessor Belger pointed out that it was Johnson County Board of Supervisors' turn to recommend a person for the vacancy on the Board of Review. Moved by the County, seconded by the City)to reappoint Will lam J. Doherty, 27 N. Lowell, Iowa City,to the Board. Motion carried unanimously, 3/0. i Belger explained the procedure for personnel matters set by the State Code for City Assessors, noting that he had a vacancy, and would like discussion from thegrou on a Policy. majority of the CityConferenceBoard members dpresent agreed ing the ythat ethe vacancy should be advertised, and the best applicant hired by Assessor Belger. Moved by the School Board, seconded by the County, that the meeting be adjourned. Motion carried unanimously, 3/0. 4:50 P.M. j j MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110114ES f Informal Council Page 3 January 8, 1979 EVALUATION OF THE CITY MANAGER 1470-1755 Mayor Vevera reported that as far as he was concerned things were going along fine. Roberts stated that he had no criticism, 8 thought that the City Manager did a tremendous job. Erdahl commented that a previous concern,re counting Council votes on issues being discussed, had Improved. Neuhauser also stated that things were going very well. Erdahl pointed out that the addition of an Asst. City Mgr. helped. Perret was pleased with the Manager's relationship with the Council, and said he was doing an excellent Job. Neuhauser added that the staff's suggestion that Council review its goals quarterly was good. Berlin indicated that work on the Area Transportation Study should be a high priority after the budget discussions. Copies of the ATS will be provided for P&Z 8 Councllmembers Meeting adjourned, 4:20 PM. i — MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES I