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HomeMy WebLinkAbout1979-01-23 Bd Comm. MinutesMINUTES IOWA CITY RIVERFRONT COMMISSION WEDNESDAY, JANUARY 10, 1979 8:30 IOWA CITY RECREATION CENTER "A" MEMBERS PRESENT: Gilpin, Knight, Baker, Boutelle, Vetter, Berry, MEMBERS ABSENT: Fahr, Sokol, Kroeze, Neuzil. STAFF PRESENT: Milkman. RECOMMENDATIONS TO CITY COUNCIL I. The Riverfront Commission recommends the allocation of up to $7,500 of the $75,000 COBG funds allocated for River - front Improvements for administrative use in writing rant applications and other administrative work on Rivrfront projects. 2. The Commission also recommends the allocation of $30,000 or I 30% (whichever is less) of the total cost of construction of a Rocky Shore Drive bicycle trail. This funding to be contingent upon a 70% match from Federal Aid Highway funds. SUMMARY OF DISCUSSION Following the joint meeting with the Parks and Recreation Com- mission, the meeting of the Riverfront Commission was brought to order by Chairperson Bill Gilpin. The minutes for December 6, 1978, were reviewed and the second sentence of paragraph 4 on page 1 beginning "She said . . ." was deleted. With this correction the minutes were unanimously approved. Milkman explained the allocation of $75,000 of Community Development Block Grant funds by the City Council for riverfront improvements. She explained that this money was part of the unused funds from previous years activities and should, if possible, be encumbered by June 30, 1979. There was some discussion about requesting additional staff help to work on the projects which would be funded with these monies. Gilpin recommended that up to $7,500 be allocated for administrative use to provide additional assistance in writing grant applications and doing other administrative work for River Corridor projects. Members unanimously approved this recommendation. Knight inquired which department would be in charge of construction and maintenance of the Rocky Shore Drive bike trail if this were built. Milkman indicated that Public Works would Itake care of this project. Gilpin read a letter from Nancy ,30 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110INES MINUTES IOWA CITY RI4L%kONT COMMISSION WEDNESDAY, JANUARY 10, 1979 PAGE 2 Seiberling dated December 9, 1977 in which Project GREEN had stated its desire to contribute plantings for the river bank and Rocky Shore Drive trail. It was also pointed out that in a later letter from Project GREEN they had offered to provide landscaping plans for this trail area. Any funds donated by Project GREEN would be eligible for matching funds from the Federal Aid Highway Program in addition to the CDBG funds allocated to this project. Milkman indicated that in discussion with the Iowa DOT she had learned that they would look very favorably on this project for a 30-70 match of funds. It was then moved by Vetter and seconded by Baker that the Riverfront Commission recommend the allocation of $30,000 or 30% (whichever is less) of the local cost of construction of a Rocky Shore Drive bicycle trail; funding to be from the $75,000 allocation for riverfront improvements approved by the City Council December 19, 1978. This funding to be contingent upon a 70% match from Federal Aid Highway funds. The motion was approved unanimously. Gilpin inquired whether there had been any further activity on a bikeway plan for the City. He requested an update of activities at the next meeting. Gilpin also requested that Riverfront Commission members consider carefully how the remainder of the $75,000 CDBG funds could best be allocated. Recommendations for allocation would be discussed at the next meeting on February 7, 1979. At that meeting there would also be a presentation and discussion with members of the Johnson County Heritage Trust. Gilpin stated that Jim Berry was the new Parks and Recreation representative to the Riverfront Commission. NEW BUSINESS Baker stated that he and Epley met with the Coralville City Council and presented an update of Riverfront Commission activities to them. The Coralville City Council asked to be kept up to date on activities and indicated an interest and possible joint funding of future projects. Knight suggested that one of such projects might be the walkway on the Coralville Power dam which connects the City of Coralville with the possible future riverfront park site on the east bank of the Iowa River. There were no reports from the Planning and Zoning Commission or Johnson County members.. Gilpin assigned portions of the river corridor for special review and study to members as follows: University Section: Boutelle, Kroeze. Peninsula Section: Knight, Sokol, Baker. North Section: Fahr, Neuzil, Knight. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES MINUTES IOWA CITY RIVtnFRONT COMMISSION WEDNESDAY, JANUARY 10, 1979 PAGE 3 South Section: Fountain, Berry. Gilpin also made appointments to two committees as follows: Johnson County Regional Planning Land and Water Resources Com- mittee: Bernie Knight. Waste Water Facilities Committee: Alex Kroeze. There being no further business the meeting was adjourned. Respectfully submitted, Marianne Milkman Planner/Program Analyst MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES ■ MINUTES MAYOR'S YOUTH EMPLOYMENT BOARD CHAMBER OF COMMERCE DECEMBER 19, 1978 MEMBERS PRESENT: Barber, Holzhammer, Johnson, and Kaefer MEMBERS ABSENT: Aldinger, Curtis, Karr, Kelly, Nelson, 'and Schreiber Bernie Barber, secretary -treasurer of .the Board, called the meeting to order at 4:05. Marylee.Dixon, the new director of the Mayor's Youth Employment Program was introduced to the board. Linda Schreiber, chairperson of the board, was ill so discussion of item number two of the agenda - proposal for terms of board members was postponed until the next meeting when she can present her infor- mation. The third item of business dealt with the invitation•.to State Legis- lators. Joan VanSteenhuyse presented a letter that she had received from the office For Planning and Programming. Information provided indicates that there may be a possibility that a large amount of CETA funds will be available in the near future for an in -school work ex- perience program. This letter suggested that State'Legislators.not be contacted at this time. Joan VanSteenhuyse submitted a list of reccommendations to the board. These reccommendations were as follows: 1. Set definite terms for board members. 2. Board participation in budget hearings, agency meetings, etc. 3. Provide direction and supervision to new director 4. Provide input in regard to goals and objectives. S. Select now representative from Department of Social Services. January 16, 1979, at 4:00 is set for the next board meeting. The meeting was adjourned at 4:20. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MORTES /3/ j. . r' CIVIL SERVICE COMMISSION MEETING DECEMBER 28, 1978 9:05 AM ENGINEERING CONFERENCE ROOM, CIVIC CENTER COMMISSIONERS PRESENT: Anderson, Nusser, Orelup I STAFF PRESENT: Higdon, Hayek OTHERS PRESENT: Honohan, Attorney for Ron Fort RECOMMENDATIONS TO THE CITY COUNCIL The certified list for the position of Police Captain. RECOMMENDATIONS TO THE CITY MANAGER AND STAFF i None. RECOMMENDATIONS TO THE CITY ATTORNEY Request an opinion from the attorney regarding handling of information after the examination process. Request to address the personality test information particularly. Request an opinion regarding information obtained in oral interviews and advice on handling the deliberation process prior to certifying a list. The Commission is interested in keeping people from the respective departments involved in the selection process. Request an opinion regarding the' sergeants examinations and a sample of a form that could be used for the applicants to sign to close the meeting for oral interviews. These requests are a result of the new open meetings law effective January 1, 1979 and the Privacy of Information Act interpretation. l SUMMARY OF RELEVANT DISCUSSION Bill Nusser presiding. The agenda was realigned and City Attorney, John Hayek, was recognized. John stated he had contacted Jay Honohan and they were here in the event the Commission would be discussing the hearing requested by attorneys Hayek and Bowlin. Nusser responded by saying that this is a separate matter, that the agenda item #2 "Salary intent of Fort decision" was that the Commission wanted to state that they intended to have Fort's salary reduced and that this reduction should affect pension benefits and any other matters pertaining to salary. Hayek stated that he assumed that the memorandum from he and Bowlin would be set on an agenda for a future meeting and that would be the 'desire of the Commission. Nusser asked for a timetable on the trial which is now in district court. Honohan indicated that the court proceedings would not be in the month of January 132 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES IIDIIIES Civil Service' )mmission December 28, 1978 Page 2 because of the court calendar. He also wished to resist any request for clarification and even resist that the request was made as well as any content. He stated the Commission lost jurisdiction when the appeal was filed and further requested being notified any time Fort's name was to appear on the agenda. Hayek asked the Commission if they wished to take this up this imorning or at a future date and Nusser responded a future date. Honohan delivered a special appearance notice to the Commission. Hayek stated that if the Commission will not allow input into the reinstatement of Fort, that the City would have problems with that, there would be much difficulty defending it and it might be necessary to seek separate counsel for the Commission. If the Commission will allow input, then the City would not have much difficulty with that. Honohan stated he does not want to retry the case, it's been tried once, and he does want the guarantees of the Civil Service chapter for Ron Fort, his client. Nusser indicated that the Commission had considered stating the rationale, but they had done this once before in an appeal situation and it mushroomed for diverse persons. The Commission didn't say anything and probably won't i state anything further. One of the concerns of the Commission was, if in one year there would be a different chief or manager, j what would the rulings and interpretations be. Hayek indicated that this helps this morning and thanked the Commission for j letting them have the time. Nusser reiterated that the Commission did state the salary intent. Commissioners Anderson I and Orelup agreed with what Nusser had stated and there would be nothing further on this agenda item this morning. At this point, Hayek and Honohan left the meeting. The item on the agenda regarding the Civil Service list: a memorandum from Bob Bowlin, Assistant City Attorney, was reviewed by the Commission and the decision was to publish Civil Service lists for the Fire and Police Departments, the two departments that the Commission is actively involved with the recruiting and selection procedures. This responsibility was given to June Higdon, secretary of the Commission. June's feeling was that July 1 was too long to wait for the list and she will attempt to have the list ready at a much earlier date. Item H3 on the agenda, the Commission involvement in the selection of the Human Relations Director. Orelup indicated that Job Service of Iowa does not have a job order for this position and June will follow up on that. The decision was that Jane Anderson will represent the Commission in the interviews. If Jane has conflicts she will let June know and then Nusser or Orelup will be asked to participate. The memorandum from the Police Chief regarding the Privacy of Information Act was given to the Commission as well as the memo- randum regarding the open meetings law which became effective January 1, 1979. Anderson raised the question about the Commission being sued and their personal liability. The consensus was that appeals to district court are a new trial and MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Civil Servic ^ommission December 28, 1978 Page 3 the only involvement the Commission would have is to confirm a hearing was held if called upon to do so. The Commission requested opinions from the City Attorney as stated under recommendations to the City Attorney. February 26 was set as the date for sergeant promotional examinations and entry level police officer examinations. Anderson will cover the morning examination and Orelup will cover the afternoon session. It was requested that we get a feature story in the Press -Citizen and on TV news if possible in regard to our police officer openings. On January 20 there will be a meeting at Kirkwood Community College regarding the Privacy of Information Act and federal attorneys will be on hand to answer questions. Nusser indicated an interest in going to this meeting. Chief Miller is to provide times and details of the meeting to the Personnel Department. The next meeting of the Commission will be held at 9:00 AM on Monday, January 22. Anderson inquired if there was money available to do an item analysis of the captains and sergeants examinations. She estimated that this would cost less than $500 and felt that the information would be valuable in determining the usefulness of the tests. She also expressed interest in obtaining computer services from Sta-Fed. June will follow up on this request. Anderson moved that the Commission go into executive session to review the applicants for the position of captain in the Police Department. Orelup seconded. Motion carried. A list was certified. Meeting adjourned. Minutes prepared by June Higdon. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS•DES MOINES UNITED ACTION FOR YOUTH BOARD MINUTE: RECEIVED ^r,I) 21979 NOVEMBER 20, 1978 I7:10 p.m, MBMBERS PRESENT: Mike Rose, Al Bohanan, Tom Conway, Roberta Patrick, Mary Larew, Selma Connere, Dennis Hedges � WaMRS ABSENTS if) Johne Hierholzer, Karen Sirt, Jeff Schabilion, John Jenks. CO)STAFF PRESENT: Jim Swaim, Larry Schmidt GUEST: Neal Morris CT V_ This special meeting to discuss the Fy80 budget was called to order by MaryO ofrecentent donat onsarewto Synthesis3nary and RobertasPatricinclkdggave lthankson V to all who helped with the Open House, Also, Al Bohanan moved to N advance Ethan Fox necessary money for airfare to the symposium in N Washington D,C, with agreement to have the money 100% reimbursed, tO Mike seconded it and it was passed. Synthesis was the first topic discussed, emphasizing continuation 3 justification found on page 2 of the PY80 Budget (First Draft), 0 Dennis Hedges moved to continue the program through Fy80 with a review in June of 1979 along with parsual of alternative "housing" possibilities, i� Tom Conway seconded and the motion was passed, u V Susan Duwals proposed Young Women's Group program was discussed next. The four goals of the program are: IO 1, Provide skill development and supplementary learns 3 for young women, to help them cope with the changing experiences ng role of 2. Help young women become aware of the range of alternatives available to them, CV 3. Provide supportive atmospheres for young women to explore new learning. ON4. Aid in their development as responsible and confident citizens co by helping to improve their self—image, X �suou teas Women's independentPrOJOct llivingl develekipregr�efor adolescent women o skills, health care, and career planning, rperaonnl communication Atter extensive discussion Mike Rose moved that the staff pursue outside tending through private sources and report back to the board. Al seconded and the motion was passed. Short discussions of, the agency interaction with the Diversion Program and County Outreach followed next. No motions were made, united action for youth alternatives for young people /33 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES b LO co CO) N N (V N A 3 0 'u 3 O cli 0, CO X O .0 I'�) UAY BOARD mnanF5 November 20, 1978 _2 - The salary schedule options as found on page 4 of the budget (first draft) vas the next major topic discussed. After much discussion Al moved to follow salary schedule II for administrative and outreach purposesp salary schedule I for Synthesis and the Young Womenls Projects and following Budget I (page 5) for the rest of the expenses. Mary seconded and it was passed. The meeting was adjourned at 9:00 p.m. Respectfully submitted, Dannis Hedgesp Secretary UAY Board of Directors united action for youth alternatives for young people MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES y � F Minutes of Subcamu.ttee of (lousing Cammission January 10, 1979 3:30 p.m. Present: Smithey, Owens, Hillstran In the absence of a quorum, Commission met as a subcommittee to hear reports of staff. Smithey expressed concern that all Commission Members should have materials in advance of meeting to review prior to making decisions. I. Housing Assistance Plan - Sheets - Sheets distributed draft of data cx�iled in format HUD will use. She advised that she is formulating Housing Assistance Plan for next fiscal year; that the plan must be in by January 19. She will have complete and ready for Commission by Friday- Needs to meet with Commission for input prior to deadline. II. Amendment to Housing Maintenance & occupancy Code - Kucharzak - Kucharzak distributed copies of Amendment (Copy Attached) to members and staff present, provided background information leading to draft- ing of proposed amendment, and advised Canmission that he was assigned task of amending Housing Cade to Provide checklisttaff is thesresuelt menof t as drafted by Angela Ryan of the City's Leg that assignment and a Public Hearing has been set on the Amendment for January 16. He expressed concern with using "police pacers" to enforce such an ordinance as well as staff time that might be required if inspection of premises requested. (Continued at official meetiml). I III. Coordinator's Report - Seydel reported that the Preliminary Loan note for Public Housing had been approved and the first check received. He further reported that there were 326 units under lease effective January 1, 1979. the HUD allocations for F Seydel distributed copies of Y 79 and apprised Cannission on recommendations for requests for additional units mo mmre specifically as follows: 50 Units NO Section B - Existing Housing broken dawn as 10- 1 bedroom, 35-2 bedroom, and 5 3-bedrocm 30 Units Non -Metro Traditional Public Housing - New, and 10 Units Non -Metro Traditional Public Housing - Rehab (3/4 bedroan)- arize recamcmendations and distribute to absent Seydel requested to swm Commission members. (Report reviewed and continued during official Commission Meeting). IV. 4:10 P.M. subcommittee adjourn for official Housing Commission meeting. Jerald W. Smithey, Chairperson MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES 110RIES /3y Mrt= OF THE IOWA CITY HOUSING CE)MMISSION JANUARY 10, 1979 I. Meeting Called to Order at 4:10 p.m. Present: Smithey, Pollock, Hillstrom, Owens Staff Present: Seydel, Kucharzak, Flinn II. Minutes of December 6, 1978 Meeting were read and approved unanimously on a motion by Owens, seconded by Pollock. III. Kucharzak Report on Proposed Change in Housing Code Requiring Checklist. Kucharzak reviewed remarks to subccrtmittee immediately preceding formal Housing Commission Meeting--i.e. as follows: 1. Council has set for Public Hearing, Tuesday January 16, 1979, Proposed Ordinance Amending Ordinance No. 78-2891 requiring owners or operators of rental property to provide a suitable inspection checklist to enable owner or operator and tenant to catalog all defects or damage existing on the premises prior to commencement of tenancy. 2. Kucharzak further advised Commission that following an informal Council meeting in December, he was advised that it was not the intent of Council to legislate a model lease, but that the check- list provisions should be part of the Housing Code, thus, resulting in the proposed amendment as drafted by Angela Ryan of the city's legal staff. 3. Kucharzak expressed concerns on how it o use of lice operates, how to enforce it, police pavers to enforce, legal penalties involved, and the effect it may have on public acceptance on the entire Housing Occu- pancy and Maintenance Code. Discussion - Hillstrom felt this should be a oammon sense thing and questioned making it a part of the Housing Maintenance and occu- pancy code. Owens liked idea, but felt proposed amendment was too vague. She felt it should either be mandatory or be attached to Model Lease. Pollock felt it was not practical to make mandatory -- perhaps should ask Legal Department to check legality. Smithey suggested that it would be better attached to Model Lease; that it does not seem to be consistent with the kind of things that already exist in the ordinance. Moved by Hillstrom, seconded by Owens, that we suggest to City Council that at this time, and in its present form, this Ordinance is unacceptable to the Housing Commission. Approved unanimously. MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES HO RIES Housing Commission 1-10-79 Page 2 IV. Coordinator's Report - 9 new applications for approval. Rent checks mailed for 326 Units in January. Of the 20 Public Housing projects approved in the state, none are started yet. FHA appraiser will be here Thursday, January 11, to visit sites 6 through 12, and that a letter has been forwarded to HUD requesting reconsideration of pre- vious sites. Review of report to Housing Commission Subamnittee - HUD is adver- tising allocations for next fiscal year. That out of 442 units in non -metro areas, we should apply for 50 additonals units in Section 8 program to include 10-1 bedroom, 35-2 bedropn and 5-3 bedroom units. That out of the other programs to be advertised in mid-February, we seek 30 additional units Traditional Public Housing - New, and 10 Traditional Public Housing - Rehab (probably 3/4 bedroom units). Question was raised regarding number of claims filed in re HUD law- suit discussed last meeting. Commission members were advised of two unsubstantiated to date. V. Housing Assistance Plan - Sheets - reported earlier to subcommittee Prior to official meeting. Needs meeting next week to discuss HAP. VI. Rehabilitation Program Task Force Report - action tabled until next week. VII. CC14 - Small Cities Grant - Owens - Owens pointed out general boundaries of areas being discussed for Small Cities Grant. That proposed project would include sale straightening and rerouting of Ralston Creek, demo- lition or removal of some existing housing and some replacement public housing. If approved, such work would have to be completed by 1982. Said Grant Application still in discussion stage. VIII. Letter to City Council regarding authority of Housing Appeals Board - Concensus of those present that it should be mailed to all members of the City Council; that it should not be distributed through the packets. Copies to be provided to Neal Berlin and Mike Kucharzak. IX. Hanes, Inc. - advised by Smithey that this material distributed to pro- vide ideas for further exploration or discussion. Hillstrom advised he was familiar with Neighborhood Housing Services and could report on same and was asked to do so. Smithey suggested Commission review prior to meeting next week at which time other areas of interest might be explored. IIICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES Housing CmrDission 1-10-79 Page 3 X. Special Meeting of Housing Commission set for Thursday, January 18, at 3:30 p.m. Proposed Agenda: 1. Housing Assistance Plan - Sheets 2. Letter regarding goals of Housing Commission - Sheets 3. Rehabilitation Task Force 4. HHD Allocations for Fiscal Year 1979 5. Hanes, Inc. Resource List - Discussion 6. housing Commission Agenda and Attachments 7. Chairperson's Business 8. Staff Business 9. Adjournment XI. Adjournment Pollock moved, Cwens seconded, meeting adjourned. Approved unanimously at 5:45 p.m. Approved: Jerald W. Smithey, Chairperson MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MOINES CITY CONFERENCE BOARD JANUARY 8, 1978 4:30 PM COUNCILMEMBERS PRESENT: Vevera, Perret, Roberts, Neuhauser, Erdahl, Balmer. Absent: deProsse. JOHNSON COUNTY BOARD OF SUPERVISIORS PRESENT: Cilek, Donnelley, Langenberg. City Assessors Belger 8 Hudson. IOWA CITY COMMUNITY SCHOOL BOARD: Kidwell, Skelly, Hayek, Cazin, Aldinger, Karagan. TAPE-RECORDED ON REEL N79 -I, Side 1, 1760-2124. Mayor Robert Vevera called the meeting to order. A majority of members from all three entities was present. City Assessor Belger commented on the budget he had presented, specifically concerning computer charges and salaries. He introduced the new Deputy, Dan Hudson, who has passed the City Assessor's examination. He explained the Special Appraisal Fund. Moved by the School Board, seconded by the City�to amend the proposed budget to show that the City Assessor's salary would be $26,500. Motion carried unanimously, 3/0. Moved by the City, seconded by the School Board,to amend the proposed budget to show that the 2nd Deputy's salary would be $20,400. Motion carried unanimously, 3/0. Assessor Belger advised that he would subtract $880 from Extra Help figure of $17,500, then, so that the proposed budget total would remain at $1,16,250. Moved by the City, seconded by the County,to set public hearing on the amended proposed City Assessor's budget for Monday, February 5, at 4:30 PM in the Council Chambers of the Civic Center. Motion carried unanimously, 3/0. Assessor Belger pointed out that it was Johnson County Board of Supervisors' turn to recommend a person for the vacancy on the Board of Review. Moved by the County, seconded by the City�to reappoint William J. Doherty, 27 N. Lowell, Iowa City,to the Board. Motion carried unanimously, 3/0. Belcer explained the procedure for personnel matters set by the State Code for City Assessors, noting that he had a vacancy, and would like discussion from the group on a policy. Regarding the vacancy, the majority of the City Conference Board members present agreed that the vacancy should be advertised, and the best applicant hired by Assessor Belger. Moved by the School Board, seconded by the County,that the meeting be adjourned. Motion carried unanimously, 3/0. 4:50 P.M. 1.-.5 MICROFILMED BY JORM MICROLAB CEDAR RAPIDS -DES MONIES