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HomeMy WebLinkAbout1978-11-14 Bd Comm. MinuteshliuWr16lLu by JORM MICROLAB : MINUTES IOWA CITY PLANNING f ZONING COK41SSION NOVEMBER 2, 1978 -- 7:30 P.M. CIVIC CEN'T'ER COUNCIL CHAMBERS CEDAR RAPIDS AND 'DES MEMBERS PRESENT: Kammermeyer, Blum, Lehman, Ogesen, Vetter, Cain, Jakobsen MEMBERS ABSENT: None STAFF PRESENT: Ryan, Wilkinson, Schmeiser, Boothroy RECOMMENDATIONS TO CITY COUNCIL: 1. S-7836. That approval of the preliminary Planned Area Development plan and plat of Court Hill -Scott Boulevard, Part VII, located northeast of Amhurst Street and west of Scott Boulevard be denied. REQUESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: 1. That the Legal staff determine whether approval of the annexation and rezoning request of Ty'n Cae, Inc. would place the City in a precarious position by depriving other areas' within the City the ability to develop their land because of the limited capacity in the sewer system. 2. That the Legal staff determine whether approval of the Ty'n Cae, Inc, request would necessitate a change in the Comprehensive Plan and if so what procedures �. would be required in amending the Plan. SUpA1ARY OF DISCUSSION AND ACTION TAKEN: Blum called the meeting to order and asked if anyone present wished to discuss any j item not included on the agenda. No one responded. Blum then called for consideration of the minutes of the meeting of October 19, 1978. The minutes were approved unanimously as circulated, i ` ! Public discussion of rezoning an area located southeast of North Dodge Street between North Summit Street and Conklin Street from a CH Zone to a Cl Zone. Blum explained that this request had been suggested by City Council and initiated by the Planning and Zoning Commission. He then asked if anyone present wished to discuss this item. Allen Wolfe, 1210 Grant Court, stated that he owned property at 111011N. Dodge Street. He further explained that when he had purchased the property it was zoned as Highway Commercial and that he had planned to open a "Quik -Trip type store" on the property. Because of various delays, he has been unable to open the store and it now appears that this rezoning will prohibit the opening of such a store. He requested that the area be left as it is now (CH) or rezoned to C2. Jack Shubatt, Route 2, stated that he owned property at 1120 N. Dodge and that his X070 141CROFILMED BY I JORM MICR+LAB~ CEDAR RAPIDS - DES MOINES i'IlwwrILvIlLu by JORM MICROLAE Planning and Zoning Commission November 2, 1978 Page 2 CEDAR RAPIDS AND two aunts also owned property in the area. He continued by stating that they would like the CII zoning left as it is. Scott Barker, attorney representing the owner of the property at 1110 North Dodge Street, requested that the CH zoning be left until another useful classification of zoning was formulated and that the rezoning request be reconsidered at that time. 4 After a brief Commission discussion, Ogesen moved, and Lehman seconded, that action on this item be deferred until the next regular meeting. Motion carried unanimously. Z-7617. Application submitted by Ty'n Cae, Inc. to rezone a 39.84 acre tract of land located east of Mormon Trek Boulevard and south of the City limits from an A-1 Zone (county zoning) to an RIB Zone upon annexation; 45 -day limitation period: waived, public hearing date: waived. Blum suggested that the annexation item, A-7602, be considered along with this item. The suggestion met with the approval of the Commissioners. Boothroy presented an overlay of the area and stated that the Engineering staff is reviewing the sanitary sewer capacity for this area. He further stated that the staff is recommending deferral of action on this item until this review is completed. Blum asked if anyone present wished to discuss the subject. Chuck Mullen, attorney for Ty'n Cae, Inc., stated that he strongly disagreed with the staff recommendation that the request is inconsistent with the Comprehensive Plan, rather the proposal is consistent in the land use and density. He further stated that it was his understanding that the numbers supplied by Engineering were supplied as minimums but had been interpreted to be maximums. He requested that action be deferred until the Engineering staff has made its recommendation. Schmeiser stated that the figures quoted to the Planning staff were neither minimums nor maximums but rather the capacity of the sewer without surcharging. After a brief Commission discussion, Blum stated that the policy of the Commission is to defer action at the first public discussion and that the item will be placed on the agenda for the next regular meeting. Commissioners requested Legal staff assistance on two items: (1) that the Legal staff determine whether approval of the annexation and rezoning request of Ty'n Cae, Inc, would place the City in a precarious position by depriving other areas within the City the ability to develop their land because of the limited capacity in the sewer system; and (2) that the Legal staff determine whether approval of the Ty'n Cae, Inc. request would necessitate a change in the Comprehensive Plan and if so what procedures would be required in amending the Plan. A-7602. Petition for voluntary annexation of a 39.84 acre tract directly south and contiguous to Z-7617 above. Application submitted by Ty'n Cae, Inc.; 45 -day limitation period: waived. This item was included in the discussion of the preceding item, Z-7617 MICROFILMED BY i JORM MICR¢LAO CEDAR RAPIDS • DES MOINES (i i ti- � I !i i'IlwwrILvIlLu by JORM MICROLAE Planning and Zoning Commission November 2, 1978 Page 2 CEDAR RAPIDS AND two aunts also owned property in the area. He continued by stating that they would like the CII zoning left as it is. Scott Barker, attorney representing the owner of the property at 1110 North Dodge Street, requested that the CH zoning be left until another useful classification of zoning was formulated and that the rezoning request be reconsidered at that time. 4 After a brief Commission discussion, Ogesen moved, and Lehman seconded, that action on this item be deferred until the next regular meeting. Motion carried unanimously. Z-7617. Application submitted by Ty'n Cae, Inc. to rezone a 39.84 acre tract of land located east of Mormon Trek Boulevard and south of the City limits from an A-1 Zone (county zoning) to an RIB Zone upon annexation; 45 -day limitation period: waived, public hearing date: waived. Blum suggested that the annexation item, A-7602, be considered along with this item. The suggestion met with the approval of the Commissioners. Boothroy presented an overlay of the area and stated that the Engineering staff is reviewing the sanitary sewer capacity for this area. He further stated that the staff is recommending deferral of action on this item until this review is completed. Blum asked if anyone present wished to discuss the subject. Chuck Mullen, attorney for Ty'n Cae, Inc., stated that he strongly disagreed with the staff recommendation that the request is inconsistent with the Comprehensive Plan, rather the proposal is consistent in the land use and density. He further stated that it was his understanding that the numbers supplied by Engineering were supplied as minimums but had been interpreted to be maximums. He requested that action be deferred until the Engineering staff has made its recommendation. Schmeiser stated that the figures quoted to the Planning staff were neither minimums nor maximums but rather the capacity of the sewer without surcharging. After a brief Commission discussion, Blum stated that the policy of the Commission is to defer action at the first public discussion and that the item will be placed on the agenda for the next regular meeting. Commissioners requested Legal staff assistance on two items: (1) that the Legal staff determine whether approval of the annexation and rezoning request of Ty'n Cae, Inc, would place the City in a precarious position by depriving other areas within the City the ability to develop their land because of the limited capacity in the sewer system; and (2) that the Legal staff determine whether approval of the Ty'n Cae, Inc. request would necessitate a change in the Comprehensive Plan and if so what procedures would be required in amending the Plan. A-7602. Petition for voluntary annexation of a 39.84 acre tract directly south and contiguous to Z-7617 above. Application submitted by Ty'n Cae, Inc.; 45 -day limitation period: waived. This item was included in the discussion of the preceding item, Z-7617 MICROFILMED BY i JORM MICR¢LAO CEDAR RAPIDS • DES MOINES t4it,itui-iLr1Lu BY JORM MICROLAB Planning and Zoning Commission November 2, 1978 Page 3 CEDAR RAPIDS AND 0 S-7836. Public discussion of the preliminary Planned Area Development plan and plat of Court Hill -Scott Boulevard, Part VII, located northeast of Amhurst Street and west of Scott Boulevard; 45 -day limitation period: 11/8/78, 60 -day limitation period: 11/23/78.' Boothroy presented an overlay of the area and explained that a revised plan had been submitted showing the elimination of a duplex unit. Access to Scott Boulevard is still a problem that must be faced. It was pointed out that the developer has also submitted letters from residents who support the four-plex environment. Blum asked if anyone present wished to discuss this item. Jeff White, 83 Amhurst Street, presented a petition from the property owners in the area who object to the rezoning. He stated that these people are very much concerned about the possibility of a decrease in their property value if the area is rezoned. Harold Hansen, 159 Oberlin, asked several questions of the Commissioners regarding rezoning. In answer to these questions, Schmeiser pointed out that if any changes were made to an approved PAD the developer would have to come back to Planning and Zoning with a revised PAD. Schmeiser stated that a PAD is a zoning action. Blum further clarified the matter by stating that a PAD is an amendment to the zoning ordinance in that it is geared to a specific request. However, the density of the area remains the same for the amount of land involved. Boothroy stated that there were still some deficiencies that must he dealt with. These included: (1) compliance with the Tree Ordinance, (2) the right-of-way should be 50 feet from the center line, and (3) other minor deficiencies as listed in the Staff Report. During the Commission discussion, one of the major concerns voiced was the access onto Scott Boulevard. It was pointed out that as stated in the Comprehensive Plan Scott Boulevard is a secondary arterial street with limited access and should be buffered from residential areas. Several Commissioners pointed out that while they did not like the access onto Scott Boulevard they were in favor of the mixture of I housing. Blum called for a vote on the approval of the preliminary Planned Area Development plan and plat of Court Hill -Scott Boulevard, Part VII, located northeast of Amhurst Street and west of Scott Boulevard. The vote on this item was 0-7, with all Commissioners voting against approval. Public discussion of a proposed ordinance amending the Zoning Ordinance by establishing provisions for the location and types of fences permitted. Discussion of this item was deferred until the next informal meeting, at which time revised copies of the draft will be available to the Commissioners. 7 141CROFILMED BY .,.i ' JORM MIC R+LAB i CEDAR RAPIDS • DES MOINES 'I t4it,itui-iLr1Lu BY JORM MICROLAB Planning and Zoning Commission November 2, 1978 Page 3 CEDAR RAPIDS AND 0 S-7836. Public discussion of the preliminary Planned Area Development plan and plat of Court Hill -Scott Boulevard, Part VII, located northeast of Amhurst Street and west of Scott Boulevard; 45 -day limitation period: 11/8/78, 60 -day limitation period: 11/23/78.' Boothroy presented an overlay of the area and explained that a revised plan had been submitted showing the elimination of a duplex unit. Access to Scott Boulevard is still a problem that must be faced. It was pointed out that the developer has also submitted letters from residents who support the four-plex environment. Blum asked if anyone present wished to discuss this item. Jeff White, 83 Amhurst Street, presented a petition from the property owners in the area who object to the rezoning. He stated that these people are very much concerned about the possibility of a decrease in their property value if the area is rezoned. Harold Hansen, 159 Oberlin, asked several questions of the Commissioners regarding rezoning. In answer to these questions, Schmeiser pointed out that if any changes were made to an approved PAD the developer would have to come back to Planning and Zoning with a revised PAD. Schmeiser stated that a PAD is a zoning action. Blum further clarified the matter by stating that a PAD is an amendment to the zoning ordinance in that it is geared to a specific request. However, the density of the area remains the same for the amount of land involved. Boothroy stated that there were still some deficiencies that must he dealt with. These included: (1) compliance with the Tree Ordinance, (2) the right-of-way should be 50 feet from the center line, and (3) other minor deficiencies as listed in the Staff Report. During the Commission discussion, one of the major concerns voiced was the access onto Scott Boulevard. It was pointed out that as stated in the Comprehensive Plan Scott Boulevard is a secondary arterial street with limited access and should be buffered from residential areas. Several Commissioners pointed out that while they did not like the access onto Scott Boulevard they were in favor of the mixture of I housing. Blum called for a vote on the approval of the preliminary Planned Area Development plan and plat of Court Hill -Scott Boulevard, Part VII, located northeast of Amhurst Street and west of Scott Boulevard. The vote on this item was 0-7, with all Commissioners voting against approval. Public discussion of a proposed ordinance amending the Zoning Ordinance by establishing provisions for the location and types of fences permitted. Discussion of this item was deferred until the next informal meeting, at which time revised copies of the draft will be available to the Commissioners. 7 141CROFILMED BY .,.i ' JORM MIC R+LAB i CEDAR RAPIDS • DES MOINES 1 1, i10(UF 1LMEU BY JORM MICROLAB Planning and Zoning Commission November 2, 1978 Page 4 • CEDAR RAPIDS ANU There being no further business the m eet>ng was adjourned. I 41CROFILMED BY JORM MICR+LAB �. CEDAR RAPIDS • DES MOINES u hllw(W LLMEU by JORM MICROLAB MINUTES MAYOR'S YOUTH EMPLOYMENT BOARD CHAMBER OF COMMERCE OCTOBER 31, 1978 CEDAR RAPIDS AND DES MfMHTR5 PREf;LNI: Barber, Ilolrhanmer, Julur,on, Y.aefer•, Karr, Kelly and Schreiber MfMli[RS ABSENT: Aldinger, Curtis, and Nelson SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN Bernie Barber, the presiding Chairperson, called the meeting to order. The minutes from the October meeting were reviewed and approved as submitted. The item of closing out the M.Y.E.P checking account was brought to the board's attention as unfinished business. Bernie Barber made out a check to the City of Iowa City and agreed to notify the First National Bank of this transaction. The first item of business was the election of a new Chairperson. Bernie Barber asked if there were any volunteers. Members did not volunteer so the floor was open for nominations. Rev. Holzhammer nominated Linda Schreiber. Judy Kelly seconded the nomination. Marion Karr closed nominations. Linda Schreiber was elected by an unanumous vote. Bernie Barber will remain as Secretary -Treasurer. The G.Y.O.P. appropriations for 1980 were discussed. The State encourages P.R. work at the local level. Keith Kaefer suggested having legislators come to a meeting and present the program to them along with information on how youth have benefited from Mayor's Yuuth. At the November board meeting a formal invitation will be written and sent to local legislators. The last item of business was reviewing the job decription for the new director. Keith Kaefer questioned the amount of applications. Joan VanSteenhuyse and Bernie Barber felt there will not be any trouble and possibly too many. The director of Mayor's Youth is employed by the City of Iowa City for 9.5 months. The director will then have to apply for Sumner CETA if interested. Bernie Barber will call Tom Miskimen, Executive Director of HACAP to resolve administrative problems with the Summer CETA program in Johnson County. The suggestion was made by Rev. Holzhanmer to add to the description that the director is accountable to the board and under the boards supervision. The committee appointed at the last board meeting (Bernie Barber, Keith Kaefer, and Linda Schreiber) will review applications and narrow the number down. The committee will bring their recommendations to the Novem- ber board meeting for the board to review. The new director will start December 1, 1978. He or she will be trained for two weeks and presented to the board at an early December board meeting before Joan VanSteenhuyse leaves. The next hoard meeting is scheduled for November 21, 1978 at 4:00 at the Chamber of Commerce. The meeting was adjourned at 4:45. 141CROFILMED BY .16RM MICR+LAB ' CEDAR RAPIDS DES MOINES ' 207/ i r i i hllw(W LLMEU by JORM MICROLAB MINUTES MAYOR'S YOUTH EMPLOYMENT BOARD CHAMBER OF COMMERCE OCTOBER 31, 1978 CEDAR RAPIDS AND DES MfMHTR5 PREf;LNI: Barber, Ilolrhanmer, Julur,on, Y.aefer•, Karr, Kelly and Schreiber MfMli[RS ABSENT: Aldinger, Curtis, and Nelson SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN Bernie Barber, the presiding Chairperson, called the meeting to order. The minutes from the October meeting were reviewed and approved as submitted. The item of closing out the M.Y.E.P checking account was brought to the board's attention as unfinished business. Bernie Barber made out a check to the City of Iowa City and agreed to notify the First National Bank of this transaction. The first item of business was the election of a new Chairperson. Bernie Barber asked if there were any volunteers. Members did not volunteer so the floor was open for nominations. Rev. Holzhammer nominated Linda Schreiber. Judy Kelly seconded the nomination. Marion Karr closed nominations. Linda Schreiber was elected by an unanumous vote. Bernie Barber will remain as Secretary -Treasurer. The G.Y.O.P. appropriations for 1980 were discussed. The State encourages P.R. work at the local level. Keith Kaefer suggested having legislators come to a meeting and present the program to them along with information on how youth have benefited from Mayor's Yuuth. At the November board meeting a formal invitation will be written and sent to local legislators. The last item of business was reviewing the job decription for the new director. Keith Kaefer questioned the amount of applications. Joan VanSteenhuyse and Bernie Barber felt there will not be any trouble and possibly too many. The director of Mayor's Youth is employed by the City of Iowa City for 9.5 months. The director will then have to apply for Sumner CETA if interested. Bernie Barber will call Tom Miskimen, Executive Director of HACAP to resolve administrative problems with the Summer CETA program in Johnson County. The suggestion was made by Rev. Holzhanmer to add to the description that the director is accountable to the board and under the boards supervision. The committee appointed at the last board meeting (Bernie Barber, Keith Kaefer, and Linda Schreiber) will review applications and narrow the number down. The committee will bring their recommendations to the Novem- ber board meeting for the board to review. The new director will start December 1, 1978. He or she will be trained for two weeks and presented to the board at an early December board meeting before Joan VanSteenhuyse leaves. The next hoard meeting is scheduled for November 21, 1978 at 4:00 at the Chamber of Commerce. The meeting was adjourned at 4:45. 141CROFILMED BY .16RM MICR+LAB ' CEDAR RAPIDS DES MOINES ' 207/ ra,uW1 iLMLO BY JORM 141CROLAB MINUTES j C0141177EE ON COMMUNITY NEEDS OCTOBER 18, 1978 -_ 12:00 NOON RECREATION CENTER -- ROOM B CEDAR RAPIDS AIID D MEMBERS PRIiSENT: Amidon, Braverman (12:35), Carter, Clark, Owens, Purington, Hall, Swisher, McCormick MEMBERS ABSENT: Casserly, Horton, Patrick, Cilek, Tadlock, Pecina STAFF PRESENT: Milkman, Conklin, Kucharzak, Taylor, Leighton, Burke GUESTS: Ruth Becker, Darrell Flinn, Chris Franson, Betsy Riesz, Jerry Smithey, Barbara Murray, Judson To Paske SUMMARY OF MEETING DISCUSSION: The meeting was called to order by chairperson Purington. The minutes of September 6, October 4 g 5 were discussed and approved with one change in the minutes of October 5: "staff present". The minutes were approved as corrected unanimously. Members of the Johnson County Association for Retarded Citizen's were present to request funding for permanent housing for the program for retarded adults. They asked $100,000 or one third of the anticipated cost for a building for retarded adults and the offices of Systems Unlimited which administers the program. A COPY of their proposal is attached to these minutes, Carter moved and Clark seconded that the goals and objectives of the Committee on Community Needs as shown on page 6 of the CDBG 5th year proposals, be adopted. Vote was unanimous. Carter requested clarification of Milkman's memo on not allocating funds for bus shelters. Milkman replied that the Transit System is applying for funds from other sources for these shelters, and therefore, CDBG monies should not be used. Purington stressed some points to remember when voting for projects to be funded, including the problem of maintenance costs after CDBG•funds run out and sufficient contingency funds for cost overruns. Questions on real estate and who would aquire the building if the program folded were raised. Milkman reported that the building would legally be the organization's. Carter suggested that if real estate was bought, to include a clause stating in the contract that if the organization closed the property would become the City's. Milkman asked the Committee to look carefully at the Energy Conservation Program. She said that a camera valued at $10,000 was purchased for recording heat loss and she pointed out that at the end of the funded period the equipment purchased with CDBG funds has to be returned to the Government or sold. It was therefore, impor- tant to get as much use out of the camera as possible before the end of the program. Milkman also suggested leaving the contingency funds as they stand now because sev- eral programs are likely to need extra money for cost overruns. The Committee then agreed to discuss programs they felt could not be funded, The Committee eliminated the trunk sewer and land acquisition link -up proposals because CDBG regulations would not allow funding for such programs. It was also moved to eliminate River City Cooperatives by Swisher and seconded by Clark. Unanimous. N MICROFILMED BY JORM MICR( LAB I•i CEDAR RAPIDS • DES MOINES zo7z I I 1 i i I I i i Y -I I I i I I CEDAR RAPIDS AIID D MEMBERS PRIiSENT: Amidon, Braverman (12:35), Carter, Clark, Owens, Purington, Hall, Swisher, McCormick MEMBERS ABSENT: Casserly, Horton, Patrick, Cilek, Tadlock, Pecina STAFF PRESENT: Milkman, Conklin, Kucharzak, Taylor, Leighton, Burke GUESTS: Ruth Becker, Darrell Flinn, Chris Franson, Betsy Riesz, Jerry Smithey, Barbara Murray, Judson To Paske SUMMARY OF MEETING DISCUSSION: The meeting was called to order by chairperson Purington. The minutes of September 6, October 4 g 5 were discussed and approved with one change in the minutes of October 5: "staff present". The minutes were approved as corrected unanimously. Members of the Johnson County Association for Retarded Citizen's were present to request funding for permanent housing for the program for retarded adults. They asked $100,000 or one third of the anticipated cost for a building for retarded adults and the offices of Systems Unlimited which administers the program. A COPY of their proposal is attached to these minutes, Carter moved and Clark seconded that the goals and objectives of the Committee on Community Needs as shown on page 6 of the CDBG 5th year proposals, be adopted. Vote was unanimous. Carter requested clarification of Milkman's memo on not allocating funds for bus shelters. Milkman replied that the Transit System is applying for funds from other sources for these shelters, and therefore, CDBG monies should not be used. Purington stressed some points to remember when voting for projects to be funded, including the problem of maintenance costs after CDBG•funds run out and sufficient contingency funds for cost overruns. Questions on real estate and who would aquire the building if the program folded were raised. Milkman reported that the building would legally be the organization's. Carter suggested that if real estate was bought, to include a clause stating in the contract that if the organization closed the property would become the City's. Milkman asked the Committee to look carefully at the Energy Conservation Program. She said that a camera valued at $10,000 was purchased for recording heat loss and she pointed out that at the end of the funded period the equipment purchased with CDBG funds has to be returned to the Government or sold. It was therefore, impor- tant to get as much use out of the camera as possible before the end of the program. Milkman also suggested leaving the contingency funds as they stand now because sev- eral programs are likely to need extra money for cost overruns. The Committee then agreed to discuss programs they felt could not be funded, The Committee eliminated the trunk sewer and land acquisition link -up proposals because CDBG regulations would not allow funding for such programs. It was also moved to eliminate River City Cooperatives by Swisher and seconded by Clark. Unanimous. N MICROFILMED BY JORM MICR( LAB I•i CEDAR RAPIDS • DES MOINES zo7z i hill. r;Ur iLMLU BY JORM MICROLAB MINUTES COMMITTEE ON COMMUNITY NEEDS OCTOBER 18, 1978 PAGE 2 CEDAR RAPIDS AIID DE Funding for purchase of Central Junior High was also dismissed unanimously as a low priority project. There was some discussion of the Ralston Creek Maintenance project, but it was not eliminated at this time. It was suggested to allocate funds for ongoing projects and if money was left over,to allocate money for programs such as Spouse Abuse and Housing for Transients. Braverman thought one building could be bought for the Transients and the Spouse Abuse programs, but Carter said that it specifically requested not to combine any of these programs. Jerry Smithey representing Iowa City Housing Commission, feels these programs need to be looked into further. He asked the Committee to give further consideration to these pro- grams before just leaving them out. Braverman asked the Committee if the directors for the Transient program and the Spouse Abuse program could come and answer some questions that the Committee may have concerning their programs. Milkman commented on the Rape Victim program by saying that even though it looks easy to fund because of such a small amount of money is being requested, it takes staff time and cost more than indicated. Carter asked that the request be left in for further discussion. Other programs which require more discussion are Ar- chitectural Barrier Removal; Minor Repairs for the Elderly; Energy Conservation; Comprehensive Plan; and the Nelson Adult Center. Swisher recommended giving public buildings first priority for architectural barrier removal. Clark and Carter agreed. Michael Kucharzak, Director for (lousing Rehabilitation, presented a request for funding a different type of program from the existing one. (A list of suggested changes is attached to these minutes.) He felt that the current program, based on complete rehabilitation was not cost effective, with an estimated overhead cost of $5,000 for each $8,000-$10,000 spent on rehabilitation of a single house. Con- siderable discussion by the Committee and staff resulted in a request to the Housing Director to present a proposal combining Minor Housing Repairs for the Elderly with items 3, 5 f, 8 of the Housing Rehabilitation proposal. The Committee felt that Kucharzak's ideas were excellent and appreciated his honesty in presenting the problems. A meeting on October 23, 1978 was planned to discuss the proposals further. There being no further business, the meeting was adjourned. 141CROFILMED BY <I 1 JORM MICR+LAB i CEDAR RAPIDS • DES MOINES I;fiLKUi101Lu By JURM MICROLAB CEDAR RAPIDS AND DE City of Iowa Clt,f t--- MEMORANDUM DATE: October 18, 1978 TO: Mike Kucharzak FROM: Maureen Taylor RE: Neighborhood Meeting Purpose: To re -introduce Housing Rehabilitation and the Assisted Housing Programs to area residents. When Second week in November, after Congregate Meals and in the early evening Where: Central location --St. Wence, Horace Mann, Civic Center etc. Goals: To pick up more Rehab applications To get citizen input on existing programs - suggestions for change, new program ideas etc. PPR. A post card mailing to,403 residents, calls to all of the local churches asking them to include an item in their bulletins, volunteer help to go door to door ( either from Bette Misel or Thea Sando) Newspaper article. A neighborhood meeting would be held during the second week in November at a central Iowa City location to provide residents an opportunity to get more information about two Iowa City housing programs. Post cards would be mailed to 403 area residents ( Sue Sheets may have lists). Churchs would be called and asked for assistance by putting the information in their bulletins, and senior volunteers would do random door to door leafletting. Since the Rehab and Assisted Housing staff are presently carrying full work loads, it did not seem feasible to take staff away from their jobs to go door to door. Also, it seemed cheaper to pay for postage rather than staff salary for this. Mailings have been used sucessfully in the past for neighborhood improvement meetings. Staff members from Housing Rehab and Assisted Housing would be present to give short explanations of their programs. The remainder of the meeting would be used to discuss the citizens' response to existing programs and to welcome suggestions for program changes. Changes that staff might suggest would probably include raising income guidelines for the loan cases and starting a paint or insulation (winterazation program). If you have no objections, plans for this meeting will be implemented as soon as possible. I am particularly anxious to arrange for the senior volunteers as this has been suggested as a way to advertise rehab and I would like to give it a chance. MICROFILMED BY al JORM MICR#LAB I CEDAR RAPIDS • DES MOINES i I i -I i l I;fiLKUi101Lu By JURM MICROLAB CEDAR RAPIDS AND DE City of Iowa Clt,f t--- MEMORANDUM DATE: October 18, 1978 TO: Mike Kucharzak FROM: Maureen Taylor RE: Neighborhood Meeting Purpose: To re -introduce Housing Rehabilitation and the Assisted Housing Programs to area residents. When Second week in November, after Congregate Meals and in the early evening Where: Central location --St. Wence, Horace Mann, Civic Center etc. Goals: To pick up more Rehab applications To get citizen input on existing programs - suggestions for change, new program ideas etc. PPR. A post card mailing to,403 residents, calls to all of the local churches asking them to include an item in their bulletins, volunteer help to go door to door ( either from Bette Misel or Thea Sando) Newspaper article. A neighborhood meeting would be held during the second week in November at a central Iowa City location to provide residents an opportunity to get more information about two Iowa City housing programs. Post cards would be mailed to 403 area residents ( Sue Sheets may have lists). Churchs would be called and asked for assistance by putting the information in their bulletins, and senior volunteers would do random door to door leafletting. Since the Rehab and Assisted Housing staff are presently carrying full work loads, it did not seem feasible to take staff away from their jobs to go door to door. Also, it seemed cheaper to pay for postage rather than staff salary for this. Mailings have been used sucessfully in the past for neighborhood improvement meetings. Staff members from Housing Rehab and Assisted Housing would be present to give short explanations of their programs. The remainder of the meeting would be used to discuss the citizens' response to existing programs and to welcome suggestions for program changes. Changes that staff might suggest would probably include raising income guidelines for the loan cases and starting a paint or insulation (winterazation program). If you have no objections, plans for this meeting will be implemented as soon as possible. I am particularly anxious to arrange for the senior volunteers as this has been suggested as a way to advertise rehab and I would like to give it a chance. MICROFILMED BY al JORM MICR#LAB I CEDAR RAPIDS • DES MOINES i I OWE hli �itUr iLf4Lu by JORM MICROLAB CEDAR RAPIDS AND DES PROGRAM ALTERNATIVES FOR THE HOUSING REHABILITATION PROGRAM 1. Raise REHAB I income guidelines from the 1976 HUD guidelines to the 1978 HUD guidelines. This would be more realistic and would better reflect inflation. City of Iowa City employees, for example, receive cost of living increases because of inflation. The new guidelines would compensate for this. The new guidelines are: 1 person $10000. to $10600 2 persons $11375 to $121.00 3 persons $12570 to $13600 4 persons $14250 to $15100 5 persons $15125 to $16300 6 persons $16000 to $17500 7 persons $16875 to $18700 8 persons 517875 to $19900 Five applicants are immediately identifiable under these guidelines. Benefits of the increase would include having more applicants meeting the 35% housing cost maximun which is a guideline for eligibility. 2. Changing the loan program to a subsidized loan program with a local lender finding the person eligible for a loan from their institution. The City would pay the interest. The City would thus be out of the loan collection business, would use less staff time, and would be done with their part of the loan program when rehab closes down. 3. Establish an emergency repair program with graduated priorities. The first would be emergency conditions ( a handicapped person needing a fire exit), hazards ( falling ceiling), and items which threaten the life of the structure (leaking roof). 4. Enlarge the present 403 area. The staff has seena lot of resentment from citizens over the present area. A frequent argument is that those outside of the area also pay taxes. 5. Hire a part time social worker or ask for a social work student to do a practi cum with the rehab program. This person would be invaluable as an outreach person --talking to the elderly, meeting with other agencies, doing referral follow-up, acting as a client advocate, coordinating the staff,. contractor, and client. 6. Have seasonal rehab programs such as painting in the Spring and the Fall, insulation in the winter. 7. While keeping forgiveable loans the same size ($5000.00), increase the grant. 8. Have an .acquisition program. The staff has identified 13 houses that are beyond repair. The elderly homeowner in these structures has no place else to go. Having lived in a single family home, he/she would have a difficult adjustment to apartment living. If the City could acquire these homes a dual problem would be solved --the person would get a better place to live and the City could remove a blighted structure , 141CROFILI•IED BY JORM MICR+LAE3 i CEDAR RAPIDS • DES MOINES 0 f i i i I OWE hli �itUr iLf4Lu by JORM MICROLAB CEDAR RAPIDS AND DES PROGRAM ALTERNATIVES FOR THE HOUSING REHABILITATION PROGRAM 1. Raise REHAB I income guidelines from the 1976 HUD guidelines to the 1978 HUD guidelines. This would be more realistic and would better reflect inflation. City of Iowa City employees, for example, receive cost of living increases because of inflation. The new guidelines would compensate for this. The new guidelines are: 1 person $10000. to $10600 2 persons $11375 to $121.00 3 persons $12570 to $13600 4 persons $14250 to $15100 5 persons $15125 to $16300 6 persons $16000 to $17500 7 persons $16875 to $18700 8 persons 517875 to $19900 Five applicants are immediately identifiable under these guidelines. Benefits of the increase would include having more applicants meeting the 35% housing cost maximun which is a guideline for eligibility. 2. Changing the loan program to a subsidized loan program with a local lender finding the person eligible for a loan from their institution. The City would pay the interest. The City would thus be out of the loan collection business, would use less staff time, and would be done with their part of the loan program when rehab closes down. 3. Establish an emergency repair program with graduated priorities. The first would be emergency conditions ( a handicapped person needing a fire exit), hazards ( falling ceiling), and items which threaten the life of the structure (leaking roof). 4. Enlarge the present 403 area. The staff has seena lot of resentment from citizens over the present area. A frequent argument is that those outside of the area also pay taxes. 5. Hire a part time social worker or ask for a social work student to do a practi cum with the rehab program. This person would be invaluable as an outreach person --talking to the elderly, meeting with other agencies, doing referral follow-up, acting as a client advocate, coordinating the staff,. contractor, and client. 6. Have seasonal rehab programs such as painting in the Spring and the Fall, insulation in the winter. 7. While keeping forgiveable loans the same size ($5000.00), increase the grant. 8. Have an .acquisition program. The staff has identified 13 houses that are beyond repair. The elderly homeowner in these structures has no place else to go. Having lived in a single family home, he/she would have a difficult adjustment to apartment living. If the City could acquire these homes a dual problem would be solved --the person would get a better place to live and the City could remove a blighted structure , 141CROFILI•IED BY JORM MICR+LAE3 i CEDAR RAPIDS • DES MOINES 0 hliutUlF iLMLU BY JORN 141CROLAB MINUTES COMMITTEE ON C0141UNITY NEEDS OCTOBER 23, 1978 -- 12 NOON RECREATION CENTER ROOM B CEDAR RAPIDS AND DE MEMBERS PRESENT: Purington, Swisher, Amidon, Tadlock, Owens, Patrick, Hall, Braverman, Horton, Clark, Casserly, Carter, McCormick MEMBERS ABSENT: Cilek, Pecina STAFF PRESENT: Milkman, Conklin, Kucharzak, Taylor, Vann, Tinklenberg , GUESTS: Lynda Raybourn, Kristy Kissel i SUMMAPY OF DISCUSSION: Kristy Kissel, representing Aid to Victims of Spouse Abuse was present to answer questions for the Committee. Braverman asked if it would be possible to house another program (such as a Child Abuse Program) along with the Spouse Abuse Program. Kissel stated that this would not be advisable since it would cause the Spouse Abuse program to to be less efficient, however, children with an abuse spouse would be housed. When asked if the total amount request- ed was needed if other funds were being sought, Kissel responded that once money for the structure was allocated then other funds would be sought for staffing. Lynda Raybourn, representing Housing for Transients stated that the shelter would not be just a house for transients but rather a Community Emergency Shelter, which would be open to anyone. The program is not asking for oper- ating funds but funds for a shelter. A question was asked as to what other funding sources were available. Raybourn said she was sending out requests to 295 sources, and she was also going to appeal to the churches of Iowa City. Mike Kucharzak, Housing Rehabilitation Coordinator presented a budget proposal for $225,000 as the Committee had requested. He asked the Committee to keep funds available until June 30,1979, so that they could evaluate his new pro- gram for a six month period and then decide if the program should continue in the FY 180. Julie Vann, CDBG Program Coordinator for the City stated some of the HUI) reg- ulations for grant proposals. The proposals which will be funded have to benefit 750 low or moderate income persons. The programs have to help persons in the 403 project area. Projects that the City should fund should not be funded through CDBG, such as Park Improvements and Ralston Creek Maintenance programs. SUMMARY OF DISCUSSION ON THE PROPOSALS: Four proposals had been eliminated at the meeting on October 18 and are as follows: Land Acquisition for Street Link -up; Trunk Sewer Extension; River City (lousing Collective; and Purchase of Central Junior High. Today also eliminated were Park Improvements and Ralston Creek Maintenance after a brief discussion. ------ MICROFILMED BY DORM MICR+LAB ] i CEDAR RAPIDS • DES MOINES 7 I i i <m. ;J i I I I hliutUlF iLMLU BY JORN 141CROLAB MINUTES COMMITTEE ON C0141UNITY NEEDS OCTOBER 23, 1978 -- 12 NOON RECREATION CENTER ROOM B CEDAR RAPIDS AND DE MEMBERS PRESENT: Purington, Swisher, Amidon, Tadlock, Owens, Patrick, Hall, Braverman, Horton, Clark, Casserly, Carter, McCormick MEMBERS ABSENT: Cilek, Pecina STAFF PRESENT: Milkman, Conklin, Kucharzak, Taylor, Vann, Tinklenberg , GUESTS: Lynda Raybourn, Kristy Kissel i SUMMAPY OF DISCUSSION: Kristy Kissel, representing Aid to Victims of Spouse Abuse was present to answer questions for the Committee. Braverman asked if it would be possible to house another program (such as a Child Abuse Program) along with the Spouse Abuse Program. Kissel stated that this would not be advisable since it would cause the Spouse Abuse program to to be less efficient, however, children with an abuse spouse would be housed. When asked if the total amount request- ed was needed if other funds were being sought, Kissel responded that once money for the structure was allocated then other funds would be sought for staffing. Lynda Raybourn, representing Housing for Transients stated that the shelter would not be just a house for transients but rather a Community Emergency Shelter, which would be open to anyone. The program is not asking for oper- ating funds but funds for a shelter. A question was asked as to what other funding sources were available. Raybourn said she was sending out requests to 295 sources, and she was also going to appeal to the churches of Iowa City. Mike Kucharzak, Housing Rehabilitation Coordinator presented a budget proposal for $225,000 as the Committee had requested. He asked the Committee to keep funds available until June 30,1979, so that they could evaluate his new pro- gram for a six month period and then decide if the program should continue in the FY 180. Julie Vann, CDBG Program Coordinator for the City stated some of the HUI) reg- ulations for grant proposals. The proposals which will be funded have to benefit 750 low or moderate income persons. The programs have to help persons in the 403 project area. Projects that the City should fund should not be funded through CDBG, such as Park Improvements and Ralston Creek Maintenance programs. SUMMARY OF DISCUSSION ON THE PROPOSALS: Four proposals had been eliminated at the meeting on October 18 and are as follows: Land Acquisition for Street Link -up; Trunk Sewer Extension; River City (lousing Collective; and Purchase of Central Junior High. Today also eliminated were Park Improvements and Ralston Creek Maintenance after a brief discussion. ------ MICROFILMED BY DORM MICR+LAB ] i CEDAR RAPIDS • DES MOINES 7 I;i u(UtILMLU by JURM MICROLAb MINUTES COMMITTEE ON COMMUNITY NEEDS OCTOBER 23, 1978 -- 12 NOON PAGE 2 CEDAR RAPIDS AND DES General Program Administration: Vann asked for the full amount to be allocated to this proposal although it has been underspent and understaffed in the past three years, there are some projects which have not been included in this proposal which will need to be funded and more extensive record keeping is needed. The Committee unanimously approved $158,000 funding. Housing Code Enforcement: It is hoped that this program will be self sufficient after the funding from CDBG funds are finished. Pat Owens, representing the Housing Commission reo- ommended that one inspector ($25,000) be funded from the General Fund and re- quested the staff to check if the extra $25,000 would be needed. Housing Rehabilitation: Braverman suggested to hold off funding until there was justification for the money, that until the new program had proved itself. McCormick suggested that the Committee should find out what the dollar amount might be left over in the progra.) at the end of FY 179 and then allocate money if appropriate. Another suggestion was to recommend funding to the City Council if the revised Housing Rehabilitation program proved cost efficient. No vote was taken on fund allo- cation at this time. Neighborhood Site Improvements: Carter recommended postponing a vote and reexaming allocations for the Creekside area. The Committee asked that Sue Sheets be present at the next meeting to discuss the program. Money for the Longfellow and Northside neighborhoods has already been promised and can not be cut from the allocation. Neighborhood Traffic Control: The Committee voted 8-4 to allocate $6,000 for Neighborhood Traffic Planning and Control with the priority area being Sheridan Avenue and the second priority area being Church and Dodge Streets. Senior Center: Vann commented that if all the money that was requested for the Senior Center was not allocated the architects would only be able to.accomplish part of the renovation of the Center. The motion was approved unanimously to recommend full funding of $250,000. Architectural Barrier Removal: The Committee tabled the recommendation for further discussion. Minor (lousing Repairs for the Elderly: Purington said he could not see allocating money to two organizations which FILMED BY ,.,� JORM MICR+LAB CEDAR RAPIDS • DES MOINES r-iut0i ILMLU BY JORM MICROLAB CEDAR RAPIDS AND UES '10."IES, 1041 Y MINUTES COMMTT'I'EE ON COMMUNITY NEEDS OCTOBER 23, 1978 -- 12 NOON PAGE 3 1 would be doing approximately the same service. (Minor Housing Repair and Housing Rehabilitation) Carter recommended leaving the proposal in. Pro- posal deffered. ` I Energy Conservation: The Committee recommended allocating funds for Heat Loss Identification, 1 Energy Monitoring and half of the Administration at $20,000. Motion carried [ 10-1. Comprehensive Plan Development and Implementation: j It was noted that the current Zoning Ordinance was cumbersome and not appro- priate for the Comprehensive Plan and a new ordinance was essential for plan implementation. After further discussion on whether this project should be funded out of City funds, the Committee voted 6-4 to allocate CDBG funds. ,I Rape Victim Advocacy: Carter moved to fund the proposal. It was pointed out that the money would only be used in the 403 area and the Committee must justify to HUD that this program is needed in Iowa City. The motion carried 8-1-1. Emergency Shelter for Victims of Spouse Abuse: i It was mentioned that the building would have to be in the 403 area to be eligible. for funding. The program would enter into a contract with the City of Iowa City, supplying services in return for the building. Motion carried 9-1 to fund this program. Housing for Transients: McCormick moved to remove $10,000 from the contingency fund to add to the remaining $50,000 left to be allocated for this program. The total would then be $60,000. The proposal requesting $95,000 was voted down unanimously. i The motion to allocate $60,000 was seconded by Carter and carried unanimously. Johnson County Association for Retarded Citizens: I The proposal was unanimously disapproved. I Architectural Barrier Removal: Carter first moved to allocate the total amount requested. The motion failed. i Carter then moved to take money from the contingency fund and allocate it to an outside ramp proposal costing $18,000. Clark seconded the motion which failed 3-5. Minor Housing Repair for the Elderly: This program could only benefit people in the 403 area. All other possible r- • �?• 41CROFILMED BY JORM MICR+LAB i CEDAR RAPIDS • DES MOINES I•iiu<Uh1Liq�U BY JORM 141CROLAB MINTUES COMMITTEE ON COMMUNITY NEEDS OCTOBER 23, 1978 -- 12 NOON PAGE 4 • CEDAR RAPIDS ANU UL5 sources of funding need to be investigated before money could be allocated to this service program. The motion to fund failed with a vote of 3-4-1. Swisher was concerned about going below the $250,000 requested for the con- tingency fund because of possible problems involving the Senior Center. Purington suggested to leaving out the Neighborhood Traffic Control program ane recommending to the City Council that funds for this program be allocated out of the City's budget. No action was taken. TheCommitteealso requested that Mike Kucharzak present the Code Enforce- ment budget in more detail on November 1. Meeting was adjourned at 3:15 p.m. 1 MICRDFILN[D JORM MICF CEDAR RAPIDS • DE I i i MINTUES COMMITTEE ON COMMUNITY NEEDS OCTOBER 23, 1978 -- 12 NOON PAGE 4 • CEDAR RAPIDS ANU UL5 sources of funding need to be investigated before money could be allocated to this service program. The motion to fund failed with a vote of 3-4-1. Swisher was concerned about going below the $250,000 requested for the con- tingency fund because of possible problems involving the Senior Center. Purington suggested to leaving out the Neighborhood Traffic Control program ane recommending to the City Council that funds for this program be allocated out of the City's budget. No action was taken. TheCommitteealso requested that Mike Kucharzak present the Code Enforce- ment budget in more detail on November 1. Meeting was adjourned at 3:15 p.m. 1 MICRDFILN[D JORM MICF CEDAR RAPIDS • DE wiu<OiiLMLU BY JOR14 141CROLAB MINUTES COMMITTEE ON COMMUNITY NEEDS OCTOBER 26, 1978 -- 7:30 P.M. PUBLIC HEARING CITY COUNCIL CHAMBERS CEDAR RAPIDS AND DES MEMBERS PRESENT: Tadlock, Ward, Hall, McCormick, Carter, Amidon, Patrick, Purington, Owens MEMBERS ABSENT: Cilek, Pecina, Braverman, Casserly, Swisher, Horton, Clark STAFF PRESENT: Milkman, Conklin, Vann, Tinklenberg GUESTS: 53 citizens The meeting was called to order by Chairperson Curtis Purington. Mr. Purington explained the meeting was being held to inform the public of the preliminary recommendations decided upon by the Committee on Community Needs for the 5th year CDBG allocation of funds. He then introduced the Committee and staff members. Mr. Purington asked the public to comment on each recommendation in turn as he read through them. SUMMARY OF DISCUSSION: Neighborhood Improvement Programs 1. (lousing Code Enforcement ---------------------------------------------- $ 80,000 John Graham (Housing Commission) recommended leaving in the $25,000 for an inspector. He said the Housing Inspection Services are behind with inspections and need this inspector to speed up the process. 2. Housing Rehabilitation ------------------------------------------------ $ 0 Diane Klaus (Housing Commission) commented on the importance of the program. She asked where the senior citizens are going to raise money to rehabilitate their homes. John Graham asked the Committee to fund the full amount requested. He said this would be the last opportunity to aid the elderly and the poor because after this year the money will not be available. There are three major foci of the Housing Rehabilitation Program: to provide variety; to encourage maintenance; and to preserve the established neighborhoods. Mr. Gartzke (age 78) supported the program and said people were overjoyed to have their homes rehabilitated because they want to stay in their homes. Purington suggested continuing the discussion at a later time so every proposal could be covered. 3. Neighborhood Site Improvements ----------------------------------------$188,186 No comments. 4. Ralston Creek Flood Control ------------------------------------------- $ 0 Purington explained the reason for not allocating any money this year is because it was expected that money would only be needed for cost overruns which would be allocated from the contingency fund. 2- T2. t MICROFILMED BY e� 1 JORM MICR+LAB 1 CEDAR RAPIDS • DES MOINES e C ;i I —I _ t i I i i i ,,:. i I wiu<OiiLMLU BY JOR14 141CROLAB MINUTES COMMITTEE ON COMMUNITY NEEDS OCTOBER 26, 1978 -- 7:30 P.M. PUBLIC HEARING CITY COUNCIL CHAMBERS CEDAR RAPIDS AND DES MEMBERS PRESENT: Tadlock, Ward, Hall, McCormick, Carter, Amidon, Patrick, Purington, Owens MEMBERS ABSENT: Cilek, Pecina, Braverman, Casserly, Swisher, Horton, Clark STAFF PRESENT: Milkman, Conklin, Vann, Tinklenberg GUESTS: 53 citizens The meeting was called to order by Chairperson Curtis Purington. Mr. Purington explained the meeting was being held to inform the public of the preliminary recommendations decided upon by the Committee on Community Needs for the 5th year CDBG allocation of funds. He then introduced the Committee and staff members. Mr. Purington asked the public to comment on each recommendation in turn as he read through them. SUMMARY OF DISCUSSION: Neighborhood Improvement Programs 1. (lousing Code Enforcement ---------------------------------------------- $ 80,000 John Graham (Housing Commission) recommended leaving in the $25,000 for an inspector. He said the Housing Inspection Services are behind with inspections and need this inspector to speed up the process. 2. Housing Rehabilitation ------------------------------------------------ $ 0 Diane Klaus (Housing Commission) commented on the importance of the program. She asked where the senior citizens are going to raise money to rehabilitate their homes. John Graham asked the Committee to fund the full amount requested. He said this would be the last opportunity to aid the elderly and the poor because after this year the money will not be available. There are three major foci of the Housing Rehabilitation Program: to provide variety; to encourage maintenance; and to preserve the established neighborhoods. Mr. Gartzke (age 78) supported the program and said people were overjoyed to have their homes rehabilitated because they want to stay in their homes. Purington suggested continuing the discussion at a later time so every proposal could be covered. 3. Neighborhood Site Improvements ----------------------------------------$188,186 No comments. 4. Ralston Creek Flood Control ------------------------------------------- $ 0 Purington explained the reason for not allocating any money this year is because it was expected that money would only be needed for cost overruns which would be allocated from the contingency fund. 2- T2. t MICROFILMED BY e� 1 JORM MICR+LAB 1 CEDAR RAPIDS • DES MOINES h1iCi<UiiLNLO BY JORM LIICROLAB MINUTES COMMITTEE ON COWUNITY NEEDS OCTOBER 26, 1978 -- 7:30 P.M. PAGE 2 CEDAR RAPIDS AND DES S. Ralston Creek Maintenance ---------------------------------------------- $ 0 No comments. 6. Neighborhood Traffic Control ------------------------------------------- $ 6,000 No comments. 7. River City Housing Collective ------------------------------------------ $ 0 I Don Doumakes, speaking for the River City Housing Collective said the Collective is a stable community going into its third year of exsistence. Several members have been with the Coop since the beginning and 6-7 plan to stay for five years. The Coop is operating in the black and has since the beginning. The main ob- jective of the Coop is to rehabilitate homes and offer lower cost housing in Iowa City. 8. Purchase of Central Junior High School --------------------------------- $ 0 No comments. Programs for the Handicapped and the Elderly i 1. Senior Center -------------------------------------------------------- -.-$250,000 No comments. 2. Architectural Barrier Removal=--------- -------------------------------$ 0 James Harris stated he would like to see some funding for this proposal and asked on what grounds it had not been funded. Purington stated that it was a matter of priorities. 3. Minor Housing for the Elderly -- 0 No comments. 1 Other Programs 1. General Program Administration -----------------------------------------$158,000 No comments. i 2. Energy Conservation------------ ----- $ 20,000 Roger Tinklenberg, Program Coordinator, felt the Heat Loss Identification Program was important in pinpointing where energy efficiency could be increased. Tinklenberg said if Housing Rehabilitation was funded the Energy Efficiency Program could be funded as a part of that program. 41CROFILMED DY JORM MICR+LA'B CEDAR RAPIDS • DES MOINES I.Il LRU11LMLU BY JORM MICROLAB MINUTES COMMITTEE ON COMUNITY NEEDS OCTOBER 26, 1978 -- 7:30 P.M. PAGE 3 CEDAR RAPIDS AND DES 3. Nape Victim Advocacy -----------------------------$ 2,800 No comments. 4. Comprehensive Plan Implementation ------------------------------------- $ 60,653 Diane Klaus, speaking for the Housing Commission, suggested money for these projects be allocated out of General Funds and the CDBG funds used for the (lousing Rehabilitation Program. 5. Emergency Shelter for Spouse Abuse ------------------------------------ $ 60,000 Diana Dornberg thanked the Committee for recommending allocation of funds to this program. Rod Larson, Administrator for Johnson County Social Services said he would like to encourage the continuation of the program and that within a year federal funds would be available for operating expenses. Graham com- mented that the ]lousing Commission was supportive of this program but felt City Council might not agree to the allocation of funds. Ellen Flowers stated that 'there is a definite need for this program and people should not make assumptions about what the City Council will or will not approve for.funding. 6. Housing for Transients ------------------------------------------------ $ 60,000 Lynda Raybourn thanked the Committee for recommending allocation of funds to this program. 7. Land Acquisition for Street Link -up-----------------------------------$ 0 No comments. 8. Trunk Sewer Extension----------------------------- ------$ 0 No comments. 9. Park Improvements-----------------------------------------------------$ 0 Purington explained the Committee was unable to allocate funds because of HUD guidelines. 10. Johnson County Association for Retarded Citizens ---------------------- $ 0 Ruth Becker, associated with the Nelson Center commented that the Nelson Center has moved five times and each time it has disrupted the program. The need for a permanant location is great. Two years ago CCN allocated $50,000 to construct a permanent Center and since the money was not used it reverted back into CDBG funds. Betsy Riesz said'to have something and then to lose it is a great set back." Jay Ohler asked if the Association qualified two years ago why didn't they receive recommendations this year? Purington said they were allocated the money but it was not spent. Riesz stated that the Nelson Center did not know the money would be put back into the funds if not spent. Purington re- quested the staff to find any correspondence about the Nelson Center and the IAICROFILMED BY V1 DORM MICR+LAB CEDAR RAPIDS • DES MOINES i { iI ,i t ;j i 1 i i j I I.Il LRU11LMLU BY JORM MICROLAB MINUTES COMMITTEE ON COMUNITY NEEDS OCTOBER 26, 1978 -- 7:30 P.M. PAGE 3 CEDAR RAPIDS AND DES 3. Nape Victim Advocacy -----------------------------$ 2,800 No comments. 4. Comprehensive Plan Implementation ------------------------------------- $ 60,653 Diane Klaus, speaking for the Housing Commission, suggested money for these projects be allocated out of General Funds and the CDBG funds used for the (lousing Rehabilitation Program. 5. Emergency Shelter for Spouse Abuse ------------------------------------ $ 60,000 Diana Dornberg thanked the Committee for recommending allocation of funds to this program. Rod Larson, Administrator for Johnson County Social Services said he would like to encourage the continuation of the program and that within a year federal funds would be available for operating expenses. Graham com- mented that the ]lousing Commission was supportive of this program but felt City Council might not agree to the allocation of funds. Ellen Flowers stated that 'there is a definite need for this program and people should not make assumptions about what the City Council will or will not approve for.funding. 6. Housing for Transients ------------------------------------------------ $ 60,000 Lynda Raybourn thanked the Committee for recommending allocation of funds to this program. 7. Land Acquisition for Street Link -up-----------------------------------$ 0 No comments. 8. Trunk Sewer Extension----------------------------- ------$ 0 No comments. 9. Park Improvements-----------------------------------------------------$ 0 Purington explained the Committee was unable to allocate funds because of HUD guidelines. 10. Johnson County Association for Retarded Citizens ---------------------- $ 0 Ruth Becker, associated with the Nelson Center commented that the Nelson Center has moved five times and each time it has disrupted the program. The need for a permanant location is great. Two years ago CCN allocated $50,000 to construct a permanent Center and since the money was not used it reverted back into CDBG funds. Betsy Riesz said'to have something and then to lose it is a great set back." Jay Ohler asked if the Association qualified two years ago why didn't they receive recommendations this year? Purington said they were allocated the money but it was not spent. Riesz stated that the Nelson Center did not know the money would be put back into the funds if not spent. Purington re- quested the staff to find any correspondence about the Nelson Center and the IAICROFILMED BY V1 DORM MICR+LAB CEDAR RAPIDS • DES MOINES i h,1lutOtiLMEU BY JORM 141CROLAB • CEDAR RAPIDS AND DES MOINES, IOW MINUTES COMMITTEE ON COMMUNITY NEEDS OCTOBER 26, 1978 -- 7:30 P.M. PACE 4 funds which were allocated. Roxic Haldeman, ARC, commented that it was unfair i to not let people know the money had to be used within a specific time. Purington said that the Committee would investigate the situation. Housing Rehabilitation: Tinklenberg suggested funding Housing Rehabilitation since Heat Loss Identification is associated with the program. The Heat Loss Program is one way to identify people who need help from funding. Jim Harris recommended I revamp1theRehab. programtto seelower whether itpcouldtbe runsaid onthe a smaller amount had asked amount ofmoney. John and Vivian Raftis, 1900 N. Dubuque, expressed their views for Housing Rehab- ' ilitation. Mr. Raftis said their home needed to be rehabilitated to meet the Housing Code but he and his wife did not have the money to finish the project. Federal lations,state that their home is eligible for rehab although it is not in the on said the staff would check whether state regulations 403 designated area. Puringt would permit this. Karen Cochran, Legal Aid, said she supported the recommendation for Spouse Abuse. Lynda Rayhourn (Housing for Transients) asked if funds for Housing Rehabilitation were allocated where would the money for this program come from. Purington replied Id possibly come from that these were not the final recommendations and the money cou other programs. The make the final recommendations on funding and will hold a publ City Council will maic hearing on their recommendations on Tuesday November 14 at 7:30 p.m.' There being no further comments, the meeting was adjourned. MICROFILMED BY JORM MIC R+L A'El CEDAR RAPIDS • DES MOINES I•IL.Itu1ILNcu BY JORM MICROLAB 1 MINUTES COMMITTEE ON COMMUNITY NEEDS NOVEMBER 1, 1978 -- 12 NOON RECREATION CENTER SOCIAL HALL CEDAR RAPIDS AND DES MEMBERS PRESENT: Amidon, Braverman, Carter, C1ark,.Owens, Purington, Hall, Swisher, McCormick, Horton, Patrick, Tadlock, Ward, Pecina MEMBERS ABSENT: Casserly STAFF PRESENT: Milkman, Conklin, Sheets, Tinklenberg, Vann GUESTS: Ellen Flowers, Pam Ramser, Cora Pollock, Maureen wolf, Shelly Tang, Thea Sande, Kristy Kissell SUMMARY OF DISCUSSION: The meeting was called to order by Chairperson Curtis Purington. The minutes of October 18 and 23 were discussed and Purington asked for a clarification on the October 18 minutes. It was concerning paragraph three stating "CDBG monies should not be used." Purington asked if Milkman had.wanted to say "could not use." Milkman replied that this is the way she had intended the sentence to read because CDBG monies could be used for this project under certain circumstances. The minutes were approved unanimously. Sue Sheets, Planner/Program Analyst for the Department of Planning and Program Development was present to explain the Neighborhood Site Improvement Program. She asked that no money be taken out of the program. People had been notified .in the Creekside area of the money available. If necessary she recommended cutting something from the 179 funding and allocating the money to the Creek - side neighborhood. Last year Sheets requested $48,500 for each neighborhood and felt it would be unfair to not give the same amount of money to the neigh- borhoods. She said many citizens have commented that they were pleased with the program. Purington suggested the Committee should start making the final recommendations, but some discussion of individual proposals was still necessary. (lousing Code Enforcement The first request had been cut by $25,000. After considerable discussion the general concensus of the Committee was to add the $25,000 for another inspector so the program could deal with more inspections. .The program would then revert to a maintenance program after the CDBG funding was finished, and would eventually be self sufficient. Some members still felt that one extra inspector should be funded from the General Fund at this time, since that would probably be neces- sary in FY 181. (lousing Rehabilitation Purington reported that Mike Kucharzak indicated he could get by with $100,000 which would cover 50 houses for emergency repair. Swisher, who was absent at the October 26 public meeting, asked if any comments requesting emergency repairs were made and Purington said there had been several. Hall felt the income level was set too low for an effective program. Thea Sando said if hiring contractors was a problem this should be clearly stated. Swisher commented that in total FILMED BY tj .1 JORM MICR+LAB t CEDAR RAPIDS • DES 1401HIS .2072 - Hiu<UriLilLu BY JORM MICROLAU MINUTES CON24ITTEE ON COMMUNITY NEEDS NOVEMBER 1, 1978 -- 12 NOON PAGE 2 CEDAR RAPIDS AND Rehab jobs the problems are with subcontracting for electricity and plumbing etc. Thea Sando said staff never indicated that there had been a problem. She offered Council on Aging assistance in coordinating with the Rehabilitation Program. Energy Conservation The $20,000 was recommended to be raised to'$23,000. Amidon thought this would be enough money to work with and should be allocated. Johnson County Association for Retarded Citizens Patrick moved to allocate funds to the Nelson Center and felt it was a higher priority than Spouse Abuse or Housing for Transients. Retarded citizens are taxpayers and transients are not. Braverman asked why the money had been taken from the Nelson Center and Purington said the organization did not spend the money allocated to them in the allotted time. Braverman recommended the pro- posal be entered into the budget. McCormick was concerned about what should be withdrawn from the budget to allow for the Nelson Center. It was suggested to reduce funding from General Administration and Comprehensive Plan. Neighbor- hood Traffic Controls funding should be deleted completely since the Committee feels this is the City's responsibility. It was recommended that a strong letter 'should be sent to the City Council to allocate funds out of the General Fund for traffic controls. Swisher felt it was the principle that was at issue here: namely that the Council had not made any real attempt to deal with the traffic problems on Sheridan Avenue after numerous citizen and CCN requests. Acquisition of Real Estate Swisher was bothered with acquiring real estate for Spouse Abuse, Housing for Transients, and the Nelson Center. Braverman pointed out that there were no other sources of funds for acquiring shelters although operating funds for the programs were available. The Committee agreed that a day care program was needed for the retarded citizens. Vann said the project (Nelson Center) would qualify if the building was not located in the 403 area, because it is a specific project for the handicapped. Milkman pointed out that these projects require considerable administrative expense in filing environmental review records, legal work, monitoring, etc. A question was raised about $8,000 for Housing Code Enforcement technical services. Milkman said the service includes a record system for the inspectors use, and is necessary to make the program more efficient. Swisher moved to remove the $6,000 recommended for Traffic Controls from the budget and to send a letter to City Council recommending the City to fund this program from the General Fund. Purington asked the Committee to go before the Council in person and give a verbal recommendation as well. McCormick seconded, motion carried unanimously. Nelson Center Braverman moved to recommend allocation of $50,000 for the Nelson Center, Patrick seconded. It was also suggested that the Association keep the Committee informed of progress on a regular basis. The Committee should have the final Y- " '100FILMED i i JORM MICR+LAB CEDAR RAPIDS • DES MOINES - Y I i I I I i i 1.L I I i 1 i Hiu<UriLilLu BY JORM MICROLAU MINUTES CON24ITTEE ON COMMUNITY NEEDS NOVEMBER 1, 1978 -- 12 NOON PAGE 2 CEDAR RAPIDS AND Rehab jobs the problems are with subcontracting for electricity and plumbing etc. Thea Sando said staff never indicated that there had been a problem. She offered Council on Aging assistance in coordinating with the Rehabilitation Program. Energy Conservation The $20,000 was recommended to be raised to'$23,000. Amidon thought this would be enough money to work with and should be allocated. Johnson County Association for Retarded Citizens Patrick moved to allocate funds to the Nelson Center and felt it was a higher priority than Spouse Abuse or Housing for Transients. Retarded citizens are taxpayers and transients are not. Braverman asked why the money had been taken from the Nelson Center and Purington said the organization did not spend the money allocated to them in the allotted time. Braverman recommended the pro- posal be entered into the budget. McCormick was concerned about what should be withdrawn from the budget to allow for the Nelson Center. It was suggested to reduce funding from General Administration and Comprehensive Plan. Neighbor- hood Traffic Controls funding should be deleted completely since the Committee feels this is the City's responsibility. It was recommended that a strong letter 'should be sent to the City Council to allocate funds out of the General Fund for traffic controls. Swisher felt it was the principle that was at issue here: namely that the Council had not made any real attempt to deal with the traffic problems on Sheridan Avenue after numerous citizen and CCN requests. Acquisition of Real Estate Swisher was bothered with acquiring real estate for Spouse Abuse, Housing for Transients, and the Nelson Center. Braverman pointed out that there were no other sources of funds for acquiring shelters although operating funds for the programs were available. The Committee agreed that a day care program was needed for the retarded citizens. Vann said the project (Nelson Center) would qualify if the building was not located in the 403 area, because it is a specific project for the handicapped. Milkman pointed out that these projects require considerable administrative expense in filing environmental review records, legal work, monitoring, etc. A question was raised about $8,000 for Housing Code Enforcement technical services. Milkman said the service includes a record system for the inspectors use, and is necessary to make the program more efficient. Swisher moved to remove the $6,000 recommended for Traffic Controls from the budget and to send a letter to City Council recommending the City to fund this program from the General Fund. Purington asked the Committee to go before the Council in person and give a verbal recommendation as well. McCormick seconded, motion carried unanimously. Nelson Center Braverman moved to recommend allocation of $50,000 for the Nelson Center, Patrick seconded. It was also suggested that the Association keep the Committee informed of progress on a regular basis. The Committee should have the final Y- " '100FILMED i i JORM MICR+LAB CEDAR RAPIDS • DES MOINES - Y I;1iucU1iL11LU BY JURM MICROLAB MINUTES CObM1ITTEE ON COMMUNITY NEEDS NOVEMBER 1, 1978 -- 12 NOON PAGE 3 CEDAR RAPIDS AND JES!10 NES, %1 review before a building is purchased and a clause in the contract should state that if the organization folds the building will revert back to the City. The - Committee will ask for a statement on the source of operating funds. Vote was 9-5, motion carries. Housing Cade Enforcement Purington felt this is a high priority item for the Community Development Program. McCormick felt eventually two inspectors would not be enough to keep up with the work load and she could not understand why the City Council could not pick up funding for the other inspector so money could be allocated elsewhere. Carter moved to accept the proposal at $101,000, with Horton seconding. Motion carried 12-2. i -� Housing Rehabilitation Braverman suggested allocating less than $100,000 and Purington said the $100,000 would be the minimum amount Kucharzak could work with. Braverman recommended 1 that the Committee allocate $50,000 now, and in a period of approximately six months if the program proved itself another $50,000 could be allocated from the Contingency Fund. Clark moved to allocate $100,000, Swisher seconded, motion failed 6-8. Braverman then moved to allocate $50,000 to be expanded to $100,000 when appropriate, with the other $50,000 coming from the co ntigency fund. McCormick seconded, motion carried 11-3. i Energy Conservation After a brief presentation from Roger Tinklenberg, the Committee withdrew the previous recommendation of $23,000 and Horton moved to allocate $26,880. Amidon seconded and the motion carried 10-4. Comprehensive Plan Implementation McCormick felt the River Corridor Overlay Zone for $2,755 and the Zoning Ordinance for $17,123 for a total $19,878 needed to be allocated. She suggested the City Council should use General Funds for the other projects. McCormick moved to allocate $19,878 with Braverman seconding. Vote was 13-1, motion carried. Neighborhood Site Improvements Braverman recommended scaling down funds for each neighborhood so all the projects could have some funding. Braverman moved $150,000 be allocated instead of $188,186. Patrick seconded, motion carried unanimously. Braverman recommended to reduce allocations for: General Program Administration by $20,000 Victims of Spouse Abuse by $10,000 (lousing for Transients by $10,000 Horton seconded, motion carried 12-2. t li MICROFILMED BY JORM MICR+LAB 1 CEDAR RAPIDS • BES MOINES MIL1(Uf ILi4LU BY JORM MICROLAb LGUAR RAPIDS AND DES MOINES, .J'...' i Y MINUTES COMMITTEE ON COMMUNITY NEEDS NOVEMBER 1, 1978 -- 12 NOON PAGE A �~I Contingency Fund It was moved by Clark to remove $3,919 from the Contingency Fund to balance out the proposals. Pecina seconded, vote unanimous. Senior Center Swisher moved to leave the Senior Center funding as is. Rape Victim Advocacy Milkman said this program would be cost inefficient but the Committee decided to leave the recommendation as is. Victims of Spouse Abuse and Housing for Transients Purington said a motion should be made for these programs with the same re- strictions as the Association for Retarded Citizens. (ie. progress reports to CCN, final review by CCN, and a reverter clause in the contract.) It was also suggested that organizers of these programs be made aware that if the funds are not used in a specific time the money will revert back to the Contingency Fund. Clark moved and Patrick seconded this motion. Unanimous.' Milkman reminded everyone of the presentation to the City Council on November 13. Curtis Purington informed the Committee that he was resigning as Chair- person of the Committee. Clark moved and Patrick seconded the nomination of George Swisher for Chairperson. There being no other nominations Swisher was elected. There being no further business, the meeting was adjourned. 41CROFIL14ED BY 1 JORM MICR+LAB I ! CEDAR RAPIDS • DES MOINES i I i I I ;i i F MINUTES COMMITTEE ON COMMUNITY NEEDS NOVEMBER 1, 1978 -- 12 NOON PAGE A �~I Contingency Fund It was moved by Clark to remove $3,919 from the Contingency Fund to balance out the proposals. Pecina seconded, vote unanimous. Senior Center Swisher moved to leave the Senior Center funding as is. Rape Victim Advocacy Milkman said this program would be cost inefficient but the Committee decided to leave the recommendation as is. Victims of Spouse Abuse and Housing for Transients Purington said a motion should be made for these programs with the same re- strictions as the Association for Retarded Citizens. (ie. progress reports to CCN, final review by CCN, and a reverter clause in the contract.) It was also suggested that organizers of these programs be made aware that if the funds are not used in a specific time the money will revert back to the Contingency Fund. Clark moved and Patrick seconded this motion. Unanimous.' Milkman reminded everyone of the presentation to the City Council on November 13. Curtis Purington informed the Committee that he was resigning as Chair- person of the Committee. Clark moved and Patrick seconded the nomination of George Swisher for Chairperson. There being no other nominations Swisher was elected. There being no further business, the meeting was adjourned. 41CROFIL14ED BY 1 JORM MICR+LAB I ! CEDAR RAPIDS • DES MOINES F i MINUTES COMMITTEE ON COMMUNITY NEEDS NOVEMBER 1, 1978 -- 12 NOON PAGE A �~I Contingency Fund It was moved by Clark to remove $3,919 from the Contingency Fund to balance out the proposals. Pecina seconded, vote unanimous. Senior Center Swisher moved to leave the Senior Center funding as is. Rape Victim Advocacy Milkman said this program would be cost inefficient but the Committee decided to leave the recommendation as is. Victims of Spouse Abuse and Housing for Transients Purington said a motion should be made for these programs with the same re- strictions as the Association for Retarded Citizens. (ie. progress reports to CCN, final review by CCN, and a reverter clause in the contract.) It was also suggested that organizers of these programs be made aware that if the funds are not used in a specific time the money will revert back to the Contingency Fund. Clark moved and Patrick seconded this motion. Unanimous.' Milkman reminded everyone of the presentation to the City Council on November 13. Curtis Purington informed the Committee that he was resigning as Chair- person of the Committee. Clark moved and Patrick seconded the nomination of George Swisher for Chairperson. There being no other nominations Swisher was elected. There being no further business, the meeting was adjourned. 41CROFIL14ED BY 1 JORM MICR+LAB I ! CEDAR RAPIDS • DES MOINES ht Li(UF ILi4w BY JUHM MI(MULAB • CEDAR RAPIDS AND DES I'� MINUTES RESOURCES CONSERVATION COMMISSION OCTOBER 10, 1978 4:30 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Bolnick, Denniger, Hotka, Houck. STAFF PRESENT: Tinklenberg REQUESTS FOR STAFF ASSISTANCE The RCC requested an opinion from the Legal Staff on the following three questions: 1. Does the City have to sell the infrared' thermography instrument, with the proceeds becoming CDBG project income, at the end of the CDBG program? 2. Do receipts from the infrared scan service fees have to be placed in the CDBG project account and spent prior to an additional release of funds from HUD? 3. Is a fee for service outside of the 403 Program Area legally required? SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN HOW moved, Bolnick seconded, that the minutes of the September 26, 1978, meeting be approved as read. Approved unanimously. Heat Loss Identification Project After a general discussion of the Heat Loss Identification Project Operation Manual and a memo 'from Mike Kucharzak, Director of Housing and Inspection Services, the RCC requested an opinion from the Legal Staff concerning the following three questions: 1. Does the City have to sell the infrared thermography instrument, with the proceeds becoming CDBG project income, at the end of the CDBG program? 2. Do receipts from the infrared scan service fees have to be placed in the CDBG project account and spent prior to an additional release of funds from HUD? 3. Is a fee for service outside of the 403 Program Area legally required? MICROFILMED BY i JORM MICR+LAB CEDAR RAPIDS • DES MOINES 2073 - II i _I +P' I _I i Nv a , .. I. i I ht Li(UF ILi4w BY JUHM MI(MULAB • CEDAR RAPIDS AND DES I'� MINUTES RESOURCES CONSERVATION COMMISSION OCTOBER 10, 1978 4:30 P.M. CIVIC CENTER CONFERENCE ROOM MEMBERS PRESENT: Bolnick, Denniger, Hotka, Houck. STAFF PRESENT: Tinklenberg REQUESTS FOR STAFF ASSISTANCE The RCC requested an opinion from the Legal Staff on the following three questions: 1. Does the City have to sell the infrared' thermography instrument, with the proceeds becoming CDBG project income, at the end of the CDBG program? 2. Do receipts from the infrared scan service fees have to be placed in the CDBG project account and spent prior to an additional release of funds from HUD? 3. Is a fee for service outside of the 403 Program Area legally required? SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN HOW moved, Bolnick seconded, that the minutes of the September 26, 1978, meeting be approved as read. Approved unanimously. Heat Loss Identification Project After a general discussion of the Heat Loss Identification Project Operation Manual and a memo 'from Mike Kucharzak, Director of Housing and Inspection Services, the RCC requested an opinion from the Legal Staff concerning the following three questions: 1. Does the City have to sell the infrared thermography instrument, with the proceeds becoming CDBG project income, at the end of the CDBG program? 2. Do receipts from the infrared scan service fees have to be placed in the CDBG project account and spent prior to an additional release of funds from HUD? 3. Is a fee for service outside of the 403 Program Area legally required? MICROFILMED BY i JORM MICR+LAB CEDAR RAPIDS • DES MOINES 2073 14iuitUi"il-NLU BY JURM MICROLAB CEDAR RAPIDS AND i Resources Con.- -ation Commission October 10, 19/8 Page 2 FY80 CDBG Budget Request The Commissioners expressed dissatisfaction over the short notice given for preparing a CDBG budget proposal. After review of the budget submitted by Tinklenberg, there was a concensus that the budget was fine. Pilot Solar Demonstration Project The Commissioners discussed the pros and cons of requiring the solar contractors to have public liability insurance and decided that it was unacceptable, at this time, for the City to not have this protection. Since the liability insurance requirement is already in the Pilot Solar Demonstration Project Financing Handbook, no action was necessary. Media Outlets Report Tinklenberg reported on the responses to his survey of the local media identifying radio and televisiontalk shows and advertising costs, for the purpose of public education. The City presently advertises, therefore, the Energy.Conservation Program does not qualify for public service announcements. Other Business General Fund FY80 Budget: Tinklenberg is to determine the needs for next year and make a presentation at the next meeting. Fall Flier: The Commissioners felt that it would duplicate last year's fall flier to again publish one concerning winterizing. It was felt that it would be better to publish information concerning the National Energy Act and its implications for Iowa City, when the act is enacted. Civic Center Consultant Interviews: Denniger reported that Dick Plastino, Roger Tinklenberg, and himself interviewed two consultants for the complete energy analysis of the Civic Center and the redesign of the HVAC system. The first consultant, from Minnesota, appeared to be a competent and good design engineer, however, the selection committee felt that this was not true for an energy retrofit job. He appeared too content to rely on existing plans and specifications rather than actual measurements of the existing equipment. The second consultant, from St. Louis, without prompting, brought out that it would be necessary for his firm to measure all the existing equipment, electrical, and mechanical systems. When asked a question concerning the electrical and illumination systems, the consultant, a mechanical engineer, honestly stated that he did not have a knowledge of this area and would have to rely on the electrical engineers on his staff. 141CROFIL14ED BY 1 JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1 i r- "'' i 14iuitUi"il-NLU BY JURM MICROLAB CEDAR RAPIDS AND i Resources Con.- -ation Commission October 10, 19/8 Page 2 FY80 CDBG Budget Request The Commissioners expressed dissatisfaction over the short notice given for preparing a CDBG budget proposal. After review of the budget submitted by Tinklenberg, there was a concensus that the budget was fine. Pilot Solar Demonstration Project The Commissioners discussed the pros and cons of requiring the solar contractors to have public liability insurance and decided that it was unacceptable, at this time, for the City to not have this protection. Since the liability insurance requirement is already in the Pilot Solar Demonstration Project Financing Handbook, no action was necessary. Media Outlets Report Tinklenberg reported on the responses to his survey of the local media identifying radio and televisiontalk shows and advertising costs, for the purpose of public education. The City presently advertises, therefore, the Energy.Conservation Program does not qualify for public service announcements. Other Business General Fund FY80 Budget: Tinklenberg is to determine the needs for next year and make a presentation at the next meeting. Fall Flier: The Commissioners felt that it would duplicate last year's fall flier to again publish one concerning winterizing. It was felt that it would be better to publish information concerning the National Energy Act and its implications for Iowa City, when the act is enacted. Civic Center Consultant Interviews: Denniger reported that Dick Plastino, Roger Tinklenberg, and himself interviewed two consultants for the complete energy analysis of the Civic Center and the redesign of the HVAC system. The first consultant, from Minnesota, appeared to be a competent and good design engineer, however, the selection committee felt that this was not true for an energy retrofit job. He appeared too content to rely on existing plans and specifications rather than actual measurements of the existing equipment. The second consultant, from St. Louis, without prompting, brought out that it would be necessary for his firm to measure all the existing equipment, electrical, and mechanical systems. When asked a question concerning the electrical and illumination systems, the consultant, a mechanical engineer, honestly stated that he did not have a knowledge of this area and would have to rely on the electrical engineers on his staff. 141CROFIL14ED BY 1 JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1 f-jp,iW1 ILi-ILu By JURM MICROLAB Resources Con ^ vation Commission CEDAR RAPIDS AND DES October 10, 1978 Page 3 Both consultants proposed a straight payback economic analysis for the study which the selection committee feels is inadequate, however, the State Certification of Energy Auditors, which will begin in December, 1978, will require a more complex economic analysis to determine the return on i investment of the various alternatives, therefore, this should i not become a problem. The unanimous choice of the selection committee was the firm of Charles J. R. McClure and Associates, Inc. from St. Louis, Missouri. { National Energy Act: John Houck reported that President Carter's energy package is moving through Congress fairly rapidly now. The National Energy Act originally passed the House of Representatives as one bill, on August 5, 1977. In the Senate, the act was divided into five parts. Currently, four parts have been passed by the Senate, the coal conversion bill, the natural gas deregulation bill, the utility rate reform bill, and the energy conservation and credits bill. i The coal conversion bill bars new public utilities and major "' fuel -burning plants from using oil or natural gas and gives DOE (Department of Energy) the authority to order existing utilities and major fuel -burners to stop using oil or natural gas when feasible, with the final deadline for utility use of natural gas being 1990. The natural gas deregulation bill removes price controls from both interstate and intrastate gas by January 1, 1985. Deregulations will then last for six months. Then, between July 1, 1985, and July 1, 1987, Congress or the President could reimpose controls once, for one 18 -month period: On enactment, the ceiling price of new gas will rise to $2.09 per 1000 cubic feet from $1.50. Through April 20, 1981, this price ceiling will climb annually by the rate of inflation plus 3.7%. After that, it will increase by the inflation rate plus 4.2%, until decontrol occurs. The bill is controversial and established a large number of cost classes for gas. Also included is a complicated provision for incremental pricing designed to place most of the burden of higher prices on large industrial users, until decontrol occurrs. This is to ease the costs to homes, schools, and hospitals and force industrial users to convert to other forms of energy. The utility rate reform bill will pressure state regulatory agencies to consider different types of rate structures to force energy conservation. These structures include lower rates for off-peak use, senior citizens and the basic energy needs of most residential users, seasonal rates, and a prohibition against volume discounts. The energy conservation bill requires utilities to provide information about and some financing for energy-saving devices such as insulation. It also provides for grants and subsidized I MICROFILMED BY 1 JORM MICR+LAB CEDAR RAPIDS • DES MOINES h11LifU lUILJ BY JURM MICROLAB • CEDAR RAPIDS ANU UU i I Resources Con ration Commission October 10, 19/8 Page 4 loans for poor and moderate income families for weatherization. $65 million is authorized for 50% matching grants for local government and public care buildings, for the purpose of conducting energy audits and providing technical assistance, over a three-year period. This is the item the City should be interested in. Additionally, schools and hospitals will receive $900 million over three years, for energy audits, technical assistance, and energy conservation projects. The bill also sets new efficiency standards for 13 major applicances, including refrigerators, air conditioners, dishwashers, and furnaces. The only provision pending yet before the Senate is the energy taxes bill which provides both tax credits for home owners and renters who weatherize and taxes on such things as gas guzzler cars. Once the final bill is passed by the Senate, the House will again take up the energy package. They must repass the package since it is different from the version they passed on August 5, 1977. It is expected that this will occur fairly soon. The meeting adjourned at 5:55 P.M. Respectfully submitted, Roger Tinklenberg. John Houck, Secretary. 41CROFILMED BY 1 JORM MICR+LAB CEDAR RAPIDS • DES MOINES ■ 1 J hi ux(jriLMLu BY JURM MICROLAB CEDAR RAPIDS AND CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST - IOWA CITY IOWA 52240 (319) 354.180D NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING APPOINTMENTS TO THE FOLLOWING COMMISSION: RESOURCES CONSERVATION COMMISSION Four vacancies - Three-year terms January 1, 1979 - January 1, 1983 The duties of members of the Resources Conservation Commission will include serving as an advisory body to the City Council of Iowa City. They shall re- search, review, and recommend policies, rules, reg- ulations, ordinances, and budgets relating to mat- ters of energy and resource conservation and provide recommendations and reports to the City Council on the activities of the Commission. The Commission shall exercise broad responsibility for development of resource conservation policies and shall pay special attention to long-range planning and pro- gramming. The Commission shall, for the public wel- fare, make recommendations on energy matters. These recommendations may relate to local governmental and quasi -public agencies, private residences and investment properties, and office, commercial and industrial properties. Iowa City appointed members of boards and commis- sions must be qualified voters of the City of Iowa City. At least two persons appointed to this com- mission on January 1 shall be, by training, educa- tion, experience, or demonstrated interest, know- ledgeable in matters pertaining to energy use and conservation. The selection and appointments to this Commission will be made at the December 19, 1978, meeting of the City Council at 7:30 P.M. in the Council Cham- bers. The actual term will begin January 1, 1979. This will allow the appointees to attend meetings of the Resources Conservation Commission in order to become familiar with the duties of the Commis- sion before assuming full responsibility. Persons interested in being considered for these positions should contact the City Clerk, Civic Center, 410 East Washington. Application forms are available from the Clerk's office upon request. 141CROFILMED BY`Z DORM MICR¢LAB CEDAR RAPIDS • DES MOINES .m ' j I hi ux(jriLMLu BY JURM MICROLAB CEDAR RAPIDS AND CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST - IOWA CITY IOWA 52240 (319) 354.180D NOTICE THE CITY COUNCIL OF IOWA CITY IS CONSIDERING APPOINTMENTS TO THE FOLLOWING COMMISSION: RESOURCES CONSERVATION COMMISSION Four vacancies - Three-year terms January 1, 1979 - January 1, 1983 The duties of members of the Resources Conservation Commission will include serving as an advisory body to the City Council of Iowa City. They shall re- search, review, and recommend policies, rules, reg- ulations, ordinances, and budgets relating to mat- ters of energy and resource conservation and provide recommendations and reports to the City Council on the activities of the Commission. The Commission shall exercise broad responsibility for development of resource conservation policies and shall pay special attention to long-range planning and pro- gramming. The Commission shall, for the public wel- fare, make recommendations on energy matters. These recommendations may relate to local governmental and quasi -public agencies, private residences and investment properties, and office, commercial and industrial properties. Iowa City appointed members of boards and commis- sions must be qualified voters of the City of Iowa City. At least two persons appointed to this com- mission on January 1 shall be, by training, educa- tion, experience, or demonstrated interest, know- ledgeable in matters pertaining to energy use and conservation. The selection and appointments to this Commission will be made at the December 19, 1978, meeting of the City Council at 7:30 P.M. in the Council Cham- bers. The actual term will begin January 1, 1979. This will allow the appointees to attend meetings of the Resources Conservation Commission in order to become familiar with the duties of the Commis- sion before assuming full responsibility. Persons interested in being considered for these positions should contact the City Clerk, Civic Center, 410 East Washington. Application forms are available from the Clerk's office upon request. 141CROFILMED BY`Z DORM MICR¢LAB CEDAR RAPIDS • DES MOINES PiiwtUrIL;lLu BY JORM I.IICROLAB CEDAR RAPIDS AND DES '•iC."IrS, IO I , CITY OF IOWA CITY { CIVIC CENTER 410 E. WASHINGTON ST IOWA CITY IOWA 52240 " (319) 354.18 NOTICE j i THE CITY COUNCIL OF IOWA CITY IS CONSIDERING APPOINTMENTS TO THE FOLLOWING COMMISSION: i HUMAN RIGHTS COMMISSION Three vacancies Three-year terms January 1, 1979 - January 1, 1982 ' s One vacancy - Unexpired term December 19, 1978 - January 1, 1980 I The duties of the members of the Human Rights Com- mission are to provide for the general welfare of the citizens of Iowa City by studying the relation- ships of people of various races, colors, creeds, religions, nationalities, sexes and ancestries liv- ing within the community. To provide procedures for the operation of said Commission to eliminate c prejudice, intolerance, bigotry and discrimination in the City of Iowa City, Iowa, by declaring dis- criminatory practices in the areas of public accom- modations, employment and the leasing, sale, finan- cing or showing of real property to be against public policy and to provide procedures for the in- vestigation of complaints and conciliation and to i provide for enforcement. Iowa City appointed members of boards and commis - cions must be qualified voters of the City of Iowa City. The selection and appointments to this Commission will be made at the December 19, 1978, meeting of the City Council at 7:30 P.M. in the Council Cham- bers. The actual term for the persons appointed to the three-year terms will begin January 1,1979. This will allow the appointees to attend meetings of the Human Rights Commission in order to become familiar with the duties of the Commission before assuming full responsibility. Persons interested in being considered for these positions should con- tact the City Clerk, Civic Center, 410 East Wash- ington. Application forms are available from the Clerk's office upon request. f j 2_0g3 tdIOROFIlMEO BY JORM MICR+LAB , CEDAR RAPIDS • DES MOINES !` I