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1978-11-14 Info Packet
hliw4Ui ILMLu by JURM MICROLAb CEDAR RAPIDS AIID D City of Iowa CV14 MEIMORANDVM Date: November 6, 1978 To: City Council From: City Manager �VV Re: CETA Contracts (Comprehensive Employment and Training Act) The City has been utilizing CETA employees for some years. For the most part our experience with the program has been satisfactory and employees have frequently been integrated into the City force with the appointment to full time employment. However, under recent revisions to the CETA legislation two compli- cations have arisen which make it impossible for the City Manager to execute certain CETA contracts. These provisions exist under Title VI of the legislation. A stipulation of the contract is that the City will not hire a person for: "e. Jobs to provide services which are normally provided by temporary, part-time, or seasonal workers, or contracted out." Because the intent of the program is to create new jobs, this provision of the contract means basically that there must be a position vacancy. In fact, if the City did not have the CETA contract, such services would in all likelihood be provided by temporary, part-time, or seasonal employees. The second provision of the Act which creates complications is that the rules and regulations of the Office of Secretary of Labor provide that "(a)ppropriate labor organizations should be consulted in the design of projects where collective bargaining agreements exist with the employing agency." However, the actual contract provides that "(t)he contractor will assure notification of and concurrence from applicable collective bargaining units before this contract is finalized." No terms have been negotiated in the collective bargaining agreement with City of Iowa City employees to require their concurrence with such contracts and I philosophically disagree with the Federal government interceding in the collective bargaining relationship between the City and the union as in this matter. In addition, while the rules of the Secretary of Labor require that the organizations only be consulted, the contract requires their concurrence. As mentioned previously, under these conditions the City Manager cannot execute contracts under Title VI of CETA. I would be pleased to discuss this matter with the City Council if the City Council wishes to institute policies which will resolve the issues. jm119 cc: Dale Helling June Higdon Sophie Zukrowski Rosemary Vitosh All Department Heads 141CROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 2,100 P4juttW ILMLO BY JORM MICROLAB oVIC UNIEP 410 1: W/',51 November 7, 1978 CEDAR RAPIDS AND DES IOWA CITY II MA (.11y h:)WA 52240 (319) 354.180-) Ms. Thea Sando 1321 Oakcrest Iowa City, IA 52240 Dear Thea: Thank you for your notes about the recommendations of the AARP Housing Committee. The suggestions which you make for the Block Grant Program seem to be consistent with the current discussion. I will pass your notes on to the City Council and the Planning & Program Development Department so that the interested parties will have benefit of your comments in the weeks immediately ahead. *5incey, bdw cc: City Council Planning & Program Development MICROHLMEO RY a� JORM MICR+LAB "7 CEDAR RAPIDS • DES MOINES — 2;101 J } i i I 1 I November 7, 1978 CEDAR RAPIDS AND DES IOWA CITY II MA (.11y h:)WA 52240 (319) 354.180-) Ms. Thea Sando 1321 Oakcrest Iowa City, IA 52240 Dear Thea: Thank you for your notes about the recommendations of the AARP Housing Committee. The suggestions which you make for the Block Grant Program seem to be consistent with the current discussion. I will pass your notes on to the City Council and the Planning & Program Development Department so that the interested parties will have benefit of your comments in the weeks immediately ahead. *5incey, bdw cc: City Council Planning & Program Development MICROHLMEO RY a� JORM MICR+LAB "7 CEDAR RAPIDS • DES MOINES — 2;101 J htiutt& iLMEU BY JDRM MICROLAB • CEDAR RAPIDS AND DL ,W GGA-�iC.--%/ [ I -C -C. (•_( /(f J _LCL -(J t -� „Cf� •�LL C�_ , i��-"" ��-�.,✓/_L r / -j% . �«tel" t=/ ��P�GL',c�J/,L. �et ilr . -C-C • �� /%lam C�/•C�/`�% -Alf �• MICROFILMEO BY t� JDRM MICR4LAB CEDAR RAPIDS • DES MOINES ;j i i i I ,a • CEDAR RAPIDS AND DL ,W GGA-�iC.--%/ [ I -C -C. (•_( /(f J _LCL -(J t -� „Cf� •�LL C�_ , i��-"" ��-�.,✓/_L r / -j% . �«tel" t=/ ��P�GL',c�J/,L. �et ilr . -C-C • �� /%lam C�/•C�/`�% -Alf �• MICROFILMEO BY t� JDRM MICR4LAB CEDAR RAPIDS • DES MOINES 4 1 1 1 1 k.r Ml4t,tWl iLMLU BY JURM MICROLAB CEDAR RAPIDS AND UES 7TIL f�f�� v 'iiP�zlcC;rl / •—l�;•,!-lt�r•• l�l��.-i`G�T'Li�a.. ' I -,L/e.L r Ci!"rCC�_L�G i'C'.C��J C•f° i��-�i.((../ •.�1(C�—l'.G�/ Y L' i i . ,-,�.'avl r. en-C�ttC.�'1 t-C� yt'?Ze LC•: G'!l LC t_c:� .lP�fJ GL-�P 11� e. 7C O—C eel 4('7ICHOEILIdEO BY JORM MICR+LAS CEDAR RAPIDS • DES MOINES hi�LKUr:U'Itu BY JURM MICRDLAB CEDAR RAPIDS AND DES n t -,r=te. ��f-/' �-�/1Il��.l•�'�:+C'�i7/%J1C.11/�L� ,�fl� Ile /Z Glle" 1 ��'��i.•'�'c%�-c-y' •rrJo_ tel.-G�'"i-'-� � MICROFILMED BY .� .I JORM MICR+LA.B t CEDAR RAPIDS • DES MOINES i i hi�LKUr:U'Itu BY JURM MICRDLAB CEDAR RAPIDS AND DES n t -,r=te. ��f-/' �-�/1Il��.l•�'�:+C'�i7/%J1C.11/�L� ,�fl� Ile /Z Glle" 1 ��'��i.•'�'c%�-c-y' •rrJo_ tel.-G�'"i-'-� � MICROFILMED BY .� .I JORM MICR+LA.B t CEDAR RAPIDS • DES MOINES hll utUi,LNU BY JURM 1.1ICROLAB CEDAR RAPID, AND City of Iowa C.' j MEMORANDUM DATE: November 9, 1978 TO: Honorable Mayor and City Council FROM: Angela Ryan, Assistant City Attorney RE: Campaign Finance FACIS On election day, Novenber 7, 1978, an ad appeared in the Daily Iowan urging persons to vote "No!' on.the Hotel Motel Tax.. The ad was placed by Richard Osternan for,the Iowa City Apartment Association and cost $219.00: The attorney for the association has stated that the ad was paid for from the annual dues of the Association's manbers, . He further stated that the Association's failure to comply was inad- vertent and that it will file * disclosure forms. Did the Iowa City Apartment Association fail to comply with the Iowa City Municipal Election Campaign Finance Ordinance and with Chapter 56 of the Iowa Code, the State Campaign Finance Disclosure provisions? Both the City and the State define political cannittee as persons organized for the purpose of accepting contributions, making expenditures or incurring indebtedness in the aggregate of more than one hundred dollars in any one calendar year for the purpose of supporting or opposing a candidate for public office.or ballot issue. 'Since the cost of the ad exceeded the $100 minimum, the provisions of the Municipal Ordinance as amended by Ordinance No. 77-2867 and Chapter 56 of the Iowa Code must be complied with. The following section of Ordinance No. 77-2867 is applicable: (a) All committees required to make disclosure reports under Chapter 56, Code of Iowa, (1977), as .amended, with regard to elections to fill a municipal public office or a municipal ballot issue, shall. file with the City Clerk a copy of all disclosure reports required to be filed by the said Chapter 56, Code of Iowa., (1977), as amended. The time deadlines and other requirements of Chapter' 56, Code of Iowa (1977), as amended, shall apply to all disclosure reports required to be filed by this section. Cb) All committees regmiired by subsection (a) of this section.to file reports with the City Clerk shall, in addition to those reports, file with the City Clerk a detailed and exact account of the name and address of every person making contributions of ten dollars ($10.00) MICROIILMCD BY - ' JORM MICR+LABI CEDAR RAPIDS • DES MOINES 2102 D QiutOt iLALU by JOkhl IIICROLAb CEDAR RAPIDS Arlo DES To the Honorable Mayor and City Council November 9, 1978 Page 2. or more, and the date, amount and kind of the contribution. Committees supporting or opposing candidates for municipal public office or municipal ballot issues shall file reports five days prior to any election in which the name of the candidate or ballot issue .which they support or oppose appears on the printed ballot and thirty days following the final election in a calendar year in which the candidate's name or ballot issue appears on the ballot. A committee supporting oropposing a ballot issue shall continue to file disclosure statements every thirty days until it dissolves. These reports shall be current to five days prior to the filing deadline. The following sections of Chapter 56 of the Iowa Code are applicable: 56.3 Committee treasurer --duties. 1. Every political committee shall appoint a treasurer. An expenditure shall not be made by the treasurer or his designee for or on behalf of a political cammittee without the approval of the chairman of the political committee, or the candidate. 2. Every person who receives contributions in excess of one hundred dollars for a political committee shall, not later than fifteen days from the date of receipt of the contributions or on demand of the treasurer, render to the treasurer an account of the total of all contributions; including the name and address of the persons making a contribution in excess of ten dollars, the amount of such contribution, and the date on which the con- tributions were received. All funds of a political committee shall be segregated from any personal funds of officers, members, or associates of the political committee. 3.. The treasurer of a political committee shall keep a detailed and exact account of: a. All contributions made to or for the political committee. b. The name and mailing address of every person making con- tributions in excess of ten dollars, and the date and amount of the contribution. c. All disbursements made from contributions by or on behalf of the political committee. 7 IdICNUFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i i ,i QiutOt iLALU by JOkhl IIICROLAb CEDAR RAPIDS Arlo DES To the Honorable Mayor and City Council November 9, 1978 Page 2. or more, and the date, amount and kind of the contribution. Committees supporting or opposing candidates for municipal public office or municipal ballot issues shall file reports five days prior to any election in which the name of the candidate or ballot issue .which they support or oppose appears on the printed ballot and thirty days following the final election in a calendar year in which the candidate's name or ballot issue appears on the ballot. A committee supporting oropposing a ballot issue shall continue to file disclosure statements every thirty days until it dissolves. These reports shall be current to five days prior to the filing deadline. The following sections of Chapter 56 of the Iowa Code are applicable: 56.3 Committee treasurer --duties. 1. Every political committee shall appoint a treasurer. An expenditure shall not be made by the treasurer or his designee for or on behalf of a political cammittee without the approval of the chairman of the political committee, or the candidate. 2. Every person who receives contributions in excess of one hundred dollars for a political committee shall, not later than fifteen days from the date of receipt of the contributions or on demand of the treasurer, render to the treasurer an account of the total of all contributions; including the name and address of the persons making a contribution in excess of ten dollars, the amount of such contribution, and the date on which the con- tributions were received. All funds of a political committee shall be segregated from any personal funds of officers, members, or associates of the political committee. 3.. The treasurer of a political committee shall keep a detailed and exact account of: a. All contributions made to or for the political committee. b. The name and mailing address of every person making con- tributions in excess of ten dollars, and the date and amount of the contribution. c. All disbursements made from contributions by or on behalf of the political committee. 7 IdICNUFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES i i Fu I,KUI ILMLu BY JURM 141CROLAB To the Honorable Mayor and City Council November 9, 1978 Page 3. CEDAR RAPIDS APID DES n d. The name and mailing address of every person to whom any expenditure is made, the date and amount of the expenditure and the name and address of, and office sought by each candidate, if any, on whose behalf the expenditure was made. Notwithstanding the provisions of this paragraph, the treasurer may keep a mis- cellaneous account for disbursements of less than five dollars which need only show the amount of the disbursenent so long as the aggregate miscellaneous disbursements to any one person during a calendar year do not exceed one hundred dollars. 56.5 Organization statement. 1. Every canaittee, as defined in this chapter, shall file a statement of organization within ten days from the date of its organization. 2. The statement of organization shall include: a. The name and mailing address of the committee. b. The name, mailing address, and position of the committee officers. c. The name, address, office sought, and the party affiliation of all candidates wham the committee is supporting and if the committee is supporting the entire ticket of any party, the name of the party. d. The disposition of funds which will be made in the event of dissolution if the committee is not a statutory committee. e. Such other information as may be required by this chapter or rules adopted pursuant to this chapter. 56.6 Disclosure reports. 1. Each treasurer of a committee shall file with the commission or caunissioner disclosure reports of contributions received and disbursed on forms prescribed by rules as provided by chapter 17A...Carmittees for municipal and school elective offices and ballot issues shall file reports five days prior to any election in which the name of the can- didate or the ballot issue which they support or oppose appears on the printed ballot and thirty days following the final elegtion in a calendar MICROFILMED BY 1 JORM MICR#LA9 CEDAR RAPIDS • DES MOINES I iI ! i Fu I,KUI ILMLu BY JURM 141CROLAB To the Honorable Mayor and City Council November 9, 1978 Page 3. CEDAR RAPIDS APID DES n d. The name and mailing address of every person to whom any expenditure is made, the date and amount of the expenditure and the name and address of, and office sought by each candidate, if any, on whose behalf the expenditure was made. Notwithstanding the provisions of this paragraph, the treasurer may keep a mis- cellaneous account for disbursements of less than five dollars which need only show the amount of the disbursenent so long as the aggregate miscellaneous disbursements to any one person during a calendar year do not exceed one hundred dollars. 56.5 Organization statement. 1. Every canaittee, as defined in this chapter, shall file a statement of organization within ten days from the date of its organization. 2. The statement of organization shall include: a. The name and mailing address of the committee. b. The name, mailing address, and position of the committee officers. c. The name, address, office sought, and the party affiliation of all candidates wham the committee is supporting and if the committee is supporting the entire ticket of any party, the name of the party. d. The disposition of funds which will be made in the event of dissolution if the committee is not a statutory committee. e. Such other information as may be required by this chapter or rules adopted pursuant to this chapter. 56.6 Disclosure reports. 1. Each treasurer of a committee shall file with the commission or caunissioner disclosure reports of contributions received and disbursed on forms prescribed by rules as provided by chapter 17A...Carmittees for municipal and school elective offices and ballot issues shall file reports five days prior to any election in which the name of the can- didate or the ballot issue which they support or oppose appears on the printed ballot and thirty days following the final elegtion in a calendar MICROFILMED BY 1 JORM MICR#LA9 CEDAR RAPIDS • DES MOINES r•t,u<Oi lLidcu BY JORM 1.11CROLAB To the Honorable Mayor and City Council November 9, 1978 Page 4. CEDAR RAPIDS AND date's name or the ballot issue appears year in which the candio candidate on the ballot. A committee supporting or Opposing for a municipal or school elective office or a ballot aysuuntishall llit day continue to file a disclosure statement every thirty dissolves. These reports shall be current to five days prior to the filing deadline... 3.Each report under this section shall disclose: a. The amount of cash on hand at the beginning of the reporting period. b. The name and mailing address of each person who has made one or more contributions of money to the comnittee including the proceeds from any fund-raising events except those reportae amount bleunder paragraph "g" of this subsection, whent�helagtgrheg£ollowing in a calendar year exceeds the amount specl schedule:... 9. For any ballot issue..............$25 c. s made to the political during etreporting period nand not nreported under paragraph 'b l� of ringthe this subsection. 56.16 Penalty Any person who willfully violates any provisions of this chapter shall upon conviction, be subject to a fineof not more than thirte than one thousand usand dollars or imprisOm;n t in the county j ail 141CROFILMED BY 1 JoRM MICR+LAB CEDAR RAPIDS • DES MOINES r s. 1 I i i E K �I r•t,u<Oi lLidcu BY JORM 1.11CROLAB To the Honorable Mayor and City Council November 9, 1978 Page 4. CEDAR RAPIDS AND date's name or the ballot issue appears year in which the candio candidate on the ballot. A committee supporting or Opposing for a municipal or school elective office or a ballot aysuuntishall llit day continue to file a disclosure statement every thirty dissolves. These reports shall be current to five days prior to the filing deadline... 3.Each report under this section shall disclose: a. The amount of cash on hand at the beginning of the reporting period. b. The name and mailing address of each person who has made one or more contributions of money to the comnittee including the proceeds from any fund-raising events except those reportae amount bleunder paragraph "g" of this subsection, whent�helagtgrheg£ollowing in a calendar year exceeds the amount specl schedule:... 9. For any ballot issue..............$25 c. s made to the political during etreporting period nand not nreported under paragraph 'b l� of ringthe this subsection. 56.16 Penalty Any person who willfully violates any provisions of this chapter shall upon conviction, be subject to a fineof not more than thirte than one thousand usand dollars or imprisOm;n t in the county j ail 141CROFILMED BY 1 JoRM MICR+LAB CEDAR RAPIDS • DES MOINES r 'i 1 tlil,iWr iLMLU bf JORM 141CROLAB CEDAR RAPIDS AND Y CITY OF IOWA CITY CIVIC CENTER • 410 E. WASHINGTON ST IOWA CITY IOWA 52240 (319) 354.1800 November 9, 1978 NOV 9 1978 i, p fir,; ; i UFUS, CMC Iowa City City Council CITY CLERK (2) i Civic Center 410 E: Washington Street f Iowa City, Iowa 52240 I Re: Woodfield's Litigation Mayor and Council Members: a Rather than take up your time unnecessarily with a meeting to discuss this litigation I thought that I would write this letter to you to F bring this matter to your attention. ; In my capacity as a private practicing attorney I have undertaken a to represent Donald Strand in a civil claim that he has against Darrell Anthony Hobbs arising out of an incident at Woodfield's on May 3, 1978. i Mr. Strand has filed a lawsuit against Mr. Hobbs in Johnson County District Court seeking damages from Mr. Hobbs as a result of an at- tack on Mr. Strand. That case is now pending in Johnson County Dis- trict Court as case #44399 and has been scheduled to be tried in 1 February of 1979. On October 27, 1978, a person named Stephen Wagner filed suit in John- son County District Court against Donald Strand and the City of Iowa i City, claiming damages from Mr. Strand and the City arising out of the same altercation at Woodfield's. The petition of the plaintiff alleges that Mr. Strand was acting within the scope of his duties as an Iowa City police officer at that time and place. i I have assigned this case, that is the Wagner v. Strand and City case, to Assistant City Attorney Angela Ryan. However, I do intend to play a supervisory and consulting role in connection with that case and do intend to work with Angela on it from time to time. I believe that the City has an obligation to defend Mr. Strand in the Wagner suit and to indemnify him and hold him harmless from any damages by virtue of the provisions of Section 613A.8 of the 1977 Code of Iowa which reads in part as follows: "The governing body shall defend any of its officers, employees and t agents, whether elected or appointed and, except in cases of mal- feasance in office, willful and unauthorized injury to persons or r i i 2103 FILMED BY '.' JORM MICR+LA13 CEDAR RAPIDS • DES MOINES siutw tL;,IcU BY JORM 1.1CROLAB CEDAR RAPIDS AND DES 2 1; property, or willful or wanton neglect of duty, shall save harmless and indemnify such officers, employees and agents against any tort claim or demand, whether groundless or otherwise, arising out of an alleged act or omission occuring within the scope of their employ- ment or duties." The petition alleges that Mr. Strand was operating within the scope of his employment and duties. Angela's investigation of the case as well as my own confirm that conclusion. I do not believe that any reasonable argument can be made otherwise. However, I recognize that as legal representative for Don Strand I have a potential conflict here. There- fore, I am disclosing my dual representation to you at this time as required by legal ethics. As indicated above, Angela Ryan and I do not believe that there is any question but that Don Strand was properly acting within the scope of his employment and duties when he went to Woodfield's, in uniform, to assist in response to a call for help. I therefore do not feel that the City should decline defense of Mr. Strand or decline to indemnify in the event of liability. But, as indicated, my judgment on that matter is subject to question because of my representation of Mr. Strand. Unless the City Council directs otherwise, I will assume that you have no objection to my continued representation of both the City in defense of the Wagner case and of Mr. Strand in his private claim against Mr. Hobbs. If you do have objection or if you would like to discuss this matter further with Angela Ryan or myself, please let us know. Respectfully submitted, 4�tnWayekAttorney jm4/13 1 MICROFILMED BY rrl JORM MICR+LAB I CEDAR RAPIDS • DES MOINES I I r, siutw tL;,IcU BY JORM 1.1CROLAB CEDAR RAPIDS AND DES 2 1; property, or willful or wanton neglect of duty, shall save harmless and indemnify such officers, employees and agents against any tort claim or demand, whether groundless or otherwise, arising out of an alleged act or omission occuring within the scope of their employ- ment or duties." The petition alleges that Mr. Strand was operating within the scope of his employment and duties. Angela's investigation of the case as well as my own confirm that conclusion. I do not believe that any reasonable argument can be made otherwise. However, I recognize that as legal representative for Don Strand I have a potential conflict here. There- fore, I am disclosing my dual representation to you at this time as required by legal ethics. As indicated above, Angela Ryan and I do not believe that there is any question but that Don Strand was properly acting within the scope of his employment and duties when he went to Woodfield's, in uniform, to assist in response to a call for help. I therefore do not feel that the City should decline defense of Mr. Strand or decline to indemnify in the event of liability. But, as indicated, my judgment on that matter is subject to question because of my representation of Mr. Strand. Unless the City Council directs otherwise, I will assume that you have no objection to my continued representation of both the City in defense of the Wagner case and of Mr. Strand in his private claim against Mr. Hobbs. If you do have objection or if you would like to discuss this matter further with Angela Ryan or myself, please let us know. Respectfully submitted, 4�tnWayekAttorney jm4/13 1 MICROFILMED BY rrl JORM MICR+LAB I CEDAR RAPIDS • DES MOINES hiutU1 iLi•iw 6Y JURI MICROLAB CEDAR RAPIDS AND UES CITY OF IOWA CITY CIVIC CENTER • 410 E. WASHINGTON ST. • IOWA CITY, IOWA 5240 (31`x) 354.18CD November 9, 1978 Iowa City City Council Civic Center 410 E: Washington Street Iowa City, Iowa 52240 Re: Woodfield's Litigation Mayor and Council Members: NOV 91978 A6t31� TYI OF ,,�CMC Rather than take up your time unnecessarily with a meeting to discuss this litigation I thought that I would write this letter to you to bring this matter to your attention. In my capacity as a private practicing attorney I have undertaken to represent Donald Strand in a civil claim that he has against Darr9 7ll Anthony Hobbs arising out of an incident at Woodfield's on May 3, 18. Mr. Strand has filed a lawsgit nst Mr.Mr. Hobbsbbs as an Johnson result ofCannat- District Court seeking damages from tack on Mr. Strand. That case is now pending in Johnson County Dis- trict Court as case #44399 and has been scheduled to be tried in February of 1979. On October 27, 1978, a person named Stephen Wagner filed suit in John- son County District Court against Donald Strand and the City Of ofwa City, claiming damages from Mr. Strand and the City arising o the same altercation at Woodfield's. The petition of the plaintiff alleges that Mr. Strand was acting within the scope of his duties as an Iowa City police officer at that time and place. I have assigned this case, that is the Wagner v. Strand and City case, to Assistant City Attorney Angela Ryan. However, I do intend to play rsworanoni role in fromtime that case and do intend tokwith Angela I believe that the City has an obligation to defend Mr. Strand in the Wagner suit and to indemnify him and hold him harmless from any damages by virtue of the provisions of Section 613A.8 of the 1977 Code of Iowa which reads in part as follows: "The governing body shall defend any of its officers, employees and agents, whether elected or appointed and, except in cases of mal- feasance in office, willful and unauthorized injury to persons or * MICROFILMED BY +i j JORM MIC R+LAB i CEDAR RAPIDS • DES MOINES I i I I i CEDAR RAPIDS AND UES CITY OF IOWA CITY CIVIC CENTER • 410 E. WASHINGTON ST. • IOWA CITY, IOWA 5240 (31`x) 354.18CD November 9, 1978 Iowa City City Council Civic Center 410 E: Washington Street Iowa City, Iowa 52240 Re: Woodfield's Litigation Mayor and Council Members: NOV 91978 A6t31� TYI OF ,,�CMC Rather than take up your time unnecessarily with a meeting to discuss this litigation I thought that I would write this letter to you to bring this matter to your attention. In my capacity as a private practicing attorney I have undertaken to represent Donald Strand in a civil claim that he has against Darr9 7ll Anthony Hobbs arising out of an incident at Woodfield's on May 3, 18. Mr. Strand has filed a lawsgit nst Mr.Mr. Hobbsbbs as an Johnson result ofCannat- District Court seeking damages from tack on Mr. Strand. That case is now pending in Johnson County Dis- trict Court as case #44399 and has been scheduled to be tried in February of 1979. On October 27, 1978, a person named Stephen Wagner filed suit in John- son County District Court against Donald Strand and the City Of ofwa City, claiming damages from Mr. Strand and the City arising o the same altercation at Woodfield's. The petition of the plaintiff alleges that Mr. Strand was acting within the scope of his duties as an Iowa City police officer at that time and place. I have assigned this case, that is the Wagner v. Strand and City case, to Assistant City Attorney Angela Ryan. However, I do intend to play rsworanoni role in fromtime that case and do intend tokwith Angela I believe that the City has an obligation to defend Mr. Strand in the Wagner suit and to indemnify him and hold him harmless from any damages by virtue of the provisions of Section 613A.8 of the 1977 Code of Iowa which reads in part as follows: "The governing body shall defend any of its officers, employees and agents, whether elected or appointed and, except in cases of mal- feasance in office, willful and unauthorized injury to persons or * MICROFILMED BY +i j JORM MIC R+LAB i CEDAR RAPIDS • DES MOINES I I'll LIWI iLi'1LU BY JORM NICROLAB CEDAR RAPIDS AND DES 2 property, or willful or wanton neglect of duty, shall save harmless and indemnify such officers, employees and agents against any tort claim or demand, whether groundless or otherwise, arising out of an alleged act or omission occuring within the scope of their employ- ment or duties." The petition alleges that Mr. Strand was operating within the scope of his employment and duties. Angela's investigation of the case as well as my own confirm that conclusion. I do not believe that any reasonable argument can be made otherwise. However, I recognize that as legal representative for Don Strand I have a potential conflict here. There- fore, I am disclosing my dual representation to you at this time as required by legal ethics. As indicated above, Angela Ryan and I do not believe that there is any question but that Don Strand was properly acting within the scope of his employment and duties when he went to Woodfield's, in uniform, to assist in response to a call for help. I therefore do not feel that the City should decline defense of Mr. Strand or decline to indemnify in the event of liability. But, as indicated, my judgment on that matter is subject to question because of my representation of Mr. Strand. Unless the City Council directs otherwise, I will assume that you have no objection to my continued representation of both the City in defense of the Wagner case and of Mr. Strand in his private claim against Mr. Hobbs. If you do have objection or if you would like to discuss this matter further with Angela Ryan or myself, please let us know. Respectfully submitted, 49tnWayek Attorney jm4/13 ti Id ICROFILMEO BY t JORM MICR+LAB I CEDAR RAPIDS • DES MOINES i -i I CEDAR RAPIDS AND DES 2 property, or willful or wanton neglect of duty, shall save harmless and indemnify such officers, employees and agents against any tort claim or demand, whether groundless or otherwise, arising out of an alleged act or omission occuring within the scope of their employ- ment or duties." The petition alleges that Mr. Strand was operating within the scope of his employment and duties. Angela's investigation of the case as well as my own confirm that conclusion. I do not believe that any reasonable argument can be made otherwise. However, I recognize that as legal representative for Don Strand I have a potential conflict here. There- fore, I am disclosing my dual representation to you at this time as required by legal ethics. As indicated above, Angela Ryan and I do not believe that there is any question but that Don Strand was properly acting within the scope of his employment and duties when he went to Woodfield's, in uniform, to assist in response to a call for help. I therefore do not feel that the City should decline defense of Mr. Strand or decline to indemnify in the event of liability. But, as indicated, my judgment on that matter is subject to question because of my representation of Mr. Strand. Unless the City Council directs otherwise, I will assume that you have no objection to my continued representation of both the City in defense of the Wagner case and of Mr. Strand in his private claim against Mr. Hobbs. If you do have objection or if you would like to discuss this matter further with Angela Ryan or myself, please let us know. Respectfully submitted, 49tnWayek Attorney jm4/13 ti Id ICROFILMEO BY t JORM MICR+LAB I CEDAR RAPIDS • DES MOINES I;IiutUF ILMILu by JOR14 MICROLAB CITY OF CIVIC CLNILI? 410 L. WASI IINGION SI, November 1, 1976 CEDAR RAPIDS AND �1 UW/-\ C I I y K)Wn CI I Y 10Wn 52240 (311)) 3:.i:1 Mr. Robert Vermace, President Iowa City Community School District 1040 William Street Iowa City, Iowa 52240 Dear Mr. Vermace: The City of Iowa City has received funding for forty-eight units of public housing for non -elderly families. These units will be constructed by private developers on sites approved by the City and the Department of Housing and Urban Development and upon completion owned and operated by the Iowa City (lousing Authority. The City currently is seeking available locations for these units. Compliance with local building codes and zoning ordinances will be mandatory and the structures will include both single-family and multi- family units. No more than 10 or 12 units will be placed on a single . site. The Iowa City Community School District presently controls certain vacant land adjacent to Morningside Drive and Court Street. See attached plat plan. For identification the vacant areas have been labeled parcels A, H and C. a. Parcel A fronts on Court Street approximately 173' and is approximately 350 feet deep. Development of this parcel with required right-of-way and street would permit six single- family homes. b. Parcel B cannot be developed by itself. C. Parcel C fronts on Morningside Drive approximately 250' and is approximately 144 feet deep. Development of this parcel would permit five single-family houses. d. A combination of two or all of the three parcels would permit development of 10 or 12 family units under the Planned Area Development procedure (more than two acres) leaving adequate open space, streets, and parking. Several alternatives would be possible in the event only portions of the area could be made available. IdICROf ILMfD 6Y JORM MICR+LAB CEDAR RAPIDS • DES MOINES MLLI<UF!LMLU BY JURM NICROLAB CEDAR RAPIDS AND UES 1 We will be pleased to meet at your convenience to discuss acquisition of this level by the City. Your favorable consideration of this proposal for public housing will be greatly appreciated. I j Sincerely yours, Y MICROFILMED BY I JORM MICR+LAB CEDAR RAPIDS • DES MOINES I I. i I j I Y MICROFILMED BY I JORM MICR+LAB CEDAR RAPIDS • DES MOINES 41rufUr iLi4Lu by JORM MICROLAB CEDAR RAPIDS AND r..� RECEIVED NOV 21978 CSF IOW A CITY CITY .,IIila :II:.I I W1:',I II! (•1 1 ` I If i��ln. r ill' k W1\»(7 (.,f . Garry G. Bleckwenn, Chairman 1 Iowa City Municipal Airport Commission 205 North Post Road Iowa City, Iowa 52240 September 28, 1978 Robert A. Vevera, Mayor dK City of Iowa City 2839 Friendship 52240 Iowa City, Iowa RE; Flowage Fee Paid to ICNAC on Fuel Purchased at the'Airport This fee is charged against the F.B.O. and at this time amounts to $.02 per gallon of fuel the F.B.O. sells. Income from this il.owage, l{i fee for the last 6 years has been: 1972 - $1788.52, 1973 - $1887.82, i • 1974 - $2458.79, 1975 - $2281.51, 1976 - $2727.72, 1977 -$2706.75. I The first year the present F.B.O. was in operation, 1961, the i flowage fee amounted to $1416.25. In 1972, the Federal Energy Administration locked F.B.O.'s into whatever their g ross margin -i . (Note: This gross of profit was at that timemargin would include allon has been added to this the $.02 flowage fee.) Three cents per g since 1972, but the ceiling still has not been lifted. This in- crease in no way comes close to covering the price of inflation the last few years. Example: In 1972, gas cost the F.B.O. $.3665 per gallon and was sold for $.5600 per gallon. This produced $.1935 per gallon gross profit. In 1978, gas costs the F.B.O. rper gallon and is selling for $.9300 per gallon. (Note: Three ee cceents of this $.9300 is collected by the F.B.O. and Paid to the Federal ! Internal Revenue Department as a retail usage tax.) This produces !i $.2324 per gallon gross profit. j A yuestionaire sent to airport colmnl.ssinns or' Iowa in September, 1972, pertains to this local taxation practice. O[ the forty air- I Pnrt commissions that replied, only two indicated they imposed a s A OW IdICROFILMED BY t� JORM MICR+LAB CEDAR RAPIDS • DES MOINES Gil u:Ui ii -MLU BY J001 1.1ICROLAB CEDAR RAPIDS MID D .r flowage fee on fuel at their airports. One airport also uses a $•02 per gallon flowage fee, but it's F.B.O. has no equipment overhead as the gas storing and handling equipment is furnished by the airport commission. The Iowa City F.B.O. is required to fur- nish it's own equipment. 9 Today, the F.B.O. brings in $.0389 more per gallon than it did seven years ago. This indicates to me that if it were not for the } increased quantity of fuel sold, we shouldn't even think of in- E, creasing the flowage fee. This increase in quantity is due partly to the F.B.O.'s building his business and partly due to the general growth of general aviation and partly due to the airport's location :zr y. An agreement has l' and physical facilities furnished by Iowa Cit g been mutually agreed upon by the ICMAC and the present'F.B.0. to a :l Took at and most likely raise the flowage fee as soon as the F.E.A. lifts the ceiling placed on the F.B.O.'s gross margin of profit el of fuel sold. (Note: The price of aviation fuel must remain com- petitive with other airports if our g flowage allonage and thus our fee 'income is to be maintained and/or increased.) Due to taxation requirements, federal, state and local, all fuel 4 sold at the airport is metered and monitored by the Federal Energy Administration, the U.S. Internal Revenue Department, the Iowa ` f Sales Tax Department, the Iowa Motor Vehicle Department, the firm that audits the city and the Iowa City Municipal Airport Commission. } Bob, I hope this will lay to rest your questions about how the i> �Rks flowage fee is handled by the ICMAC. Very truly yours, >ye Garry G. Bleckwenn, Chairman E Iowa City Municipal Airport Commission i p cc: ICAfAC file t+`! Y. V 141CROFILIIEO BY ,J i DORM MICR+LAB CEDAR RAPIDS • DES MOINES W huuNi iLFlLu by JORM I41CROLAb CEDAR RAPIDS AND City of Iowa City MEMORANDUM DATE: November 6, 1978 TO: Neal Berlin and City Council FROM: Dick Plastino, Director of Public Works RE: North Side Street Lighting Conditions - Coun 1 Referral On November 19, 1974, the City Council toured several experimental street lighting projects where Iowa -Illinois had installed lights to produce a certain foot candle illumination. At that time, the City Council decided the following policies: 1. As a general rule, the urban renewal district shall be lighted to two foot candles utilizing sodium vapor lamps as the main lighting source. 2.. The remainder of town and all new subdivisions shall be lighted on the basis of one light per intersection and one in mid -block if over 600 feet and one in all cul-de-sacs. 3. Street lights are no longer to be installed automatically upon the request of one person. When a request is made for street lights we shall notify the property owner that we will require that he talk with adjacent property owners to determine their general feelings about a light. If the property owner contacts us a second time, we will then contact all property owners and if they are in agreement we will write a work order to Iowa -Illinois ordering installation of a light if it complies with the above-named City policy. This is essentially the same policy the City has had for several years and it has worked well. It might be best if Council would discuss this issue and provide Public Works with guidance so we can prepare recommendations for your consideration consistent with today's environmental and budgetary concerns. cc: Jim Brachtel • I4ICROF ILMED DY •' JORM MICR+LAB i CEDAR RAPIDS - DES MOINES i W huuNi iLFlLu by JORM I41CROLAb CEDAR RAPIDS AND City of Iowa City MEMORANDUM DATE: November 6, 1978 TO: Neal Berlin and City Council FROM: Dick Plastino, Director of Public Works RE: North Side Street Lighting Conditions - Coun 1 Referral On November 19, 1974, the City Council toured several experimental street lighting projects where Iowa -Illinois had installed lights to produce a certain foot candle illumination. At that time, the City Council decided the following policies: 1. As a general rule, the urban renewal district shall be lighted to two foot candles utilizing sodium vapor lamps as the main lighting source. 2.. The remainder of town and all new subdivisions shall be lighted on the basis of one light per intersection and one in mid -block if over 600 feet and one in all cul-de-sacs. 3. Street lights are no longer to be installed automatically upon the request of one person. When a request is made for street lights we shall notify the property owner that we will require that he talk with adjacent property owners to determine their general feelings about a light. If the property owner contacts us a second time, we will then contact all property owners and if they are in agreement we will write a work order to Iowa -Illinois ordering installation of a light if it complies with the above-named City policy. This is essentially the same policy the City has had for several years and it has worked well. It might be best if Council would discuss this issue and provide Public Works with guidance so we can prepare recommendations for your consideration consistent with today's environmental and budgetary concerns. cc: Jim Brachtel • I4ICROF ILMED DY •' JORM MICR+LAB i CEDAR RAPIDS - DES MOINES W I F1iutUFiL&U BY JORM h11CROLAB CEDAR RAPIDS AND City of 0owa City DATE: November 3, 1978 TO: Neal Berlin and City Council 1\ FROM: Dick Plastino, Director of Public Iforks I11 RE: #202 S Sander J In the monthly report from Equipment, Council members noted that we had spent about 60 hours of labor on this unit and the cause was listed as'lnot cleaned up properly after last snow season." The specific reason for the massive deterioration in this piece of equipment as well as much of the rest of our equipment used in snow fighting results from the fact that we can't wash anything except small pickups after we finish fighting a snow- storm. This means that salt with moisture in it corrodes and eats all metal at a highly accelerated rate. In addition, this unit was not thoroughly cleaned, oiled, and painted after the end of the snow season. The two problems listed above have been and are being remedied as follows: 1. A quonset but is being turned into a wash bay for this winter snow season. As a longer range solution, we are asking Council to fund a truck/equipment wash in the FY80 Budget. 2. The failure to clean this piece of equipment occurred before the beginning of Dave Daley's tenure as Equipment Superintendent. Because of his presence, this type of failure to clean up equipment at the end of the snow season will not occur again. cc: Dave Daley MICROFILMED BY {' JORM MICR+LAB CEDAR RAPIDS • DES MOINES 2107 I'i1LKUt iLAILO BY JORM MICROLAB CEDAR RAPIDS AND DES City of Iowa cl,lj MEMORAN M Date: November 1, 1978 � �,/" \' X To: Dick Plastino,'Director of Public Works vvv 1,I From: Jim Brachtel, Traffic.Engineer13 Re: Street Lighting in the 1200 Block of E. Davenport //✓ As per yours of October 27, the 1200 block of E. Davenport was checked for compliance to the City Council's policy statement on street light- ing. The 1200 block of E. Davenport Street runs from the intersection of Reno Street to the intersection with Pleasant Street. Both of these intersections do presently have 7,000 lumin mercury vapor street lights installed. The dimension between these two intersections is 447 feet. You will recall that the policy statement made by Council directs that mid -block street lights be installed only at the mid -point of blocks longer than 600 feet. On Tuesday, October 31, 1978, I had a phone conversation with Mary Neuhauser advising her of this situation. Additionally, I related to her a series of phone conversations held earlier this summer with a resident from this area. (I do not know if the resident that I spoke with is the same that has been dealing with Mary.) In my phone conver- sation with Councilwoman Neuhauser, she indicated that she may wish to request that Council reconsider their policy statement on re street lighting, particularly in those neighborhoods where a constitute a significant shade canopy. It appears as though like to readdress the issue of expanding the City's street 1 effort to include security lighting not only for householder sidewalk areas at the mid -block. Should you have any further questions regarding this, please hesitate to contact me. jm3/4 MICROFILMED BY ,r DORM MICR+LAeB CEDAR RAPIDS • DES MOINES Np_kUr iLiicu by JURM MICROLAb CEDAR. RAPIDS AND T City of lova IVIEMORAN®UM DATE: November 9, 1978 TO: City Manager and City Council FROM: Hugh A. Mose, Transit Manager -We7 1 RE: UMTA Section 3 Capital Grant The City has been working on an UNTA Section 3 grant since this past June. The application is to be a joint venture on behalf of Iowa City Transit, the Coralville Transit System, Cambus and Johnson County SEATS, with Iowa City acting as lead agency. our intention has been to request funding assistance for three new buses, two- way radios, signs and shelters, and a supervisory auto. The new Surface Transportation Bill, which is expected to become law any day, has drastically changed the avenues of federal transit assistance open to Iowa City. Under the new program our primary source of federal assist- ance will be Section 18. This money, $1.8 million annually for all of Iowa, will be distributed by the State DOT; It can be used for either capital or operating assistance. A restructuring of the old Section 3 capital assistance program has resulted in a large decrease in the money avail- able - and at the same time has increased the number of operations competing for these funds. We ,were initially told that our chances of being funded under Section 3 were virtually nil. We have since been informed that because our grant was already programmed into the UMTA regional budget, we may still be able to get some Section 3 assistance. Whether we receive any depends on three things: 1) The application MUST be submitted this quarter. 2) The application should be pared back to reduce the dollar amount involved, and to exclude all but the most essential items. 3) The application should include only those items that could not reasonably be acquired under the Section 18 program. Iu order to maximize our chances of getting federal assistance under Section 3, we should delete our request for signs and shelters, two-way radios, and a supervisory auto. These are smaller cost items that make the applica- tion more complex and time-consuming, and that could just as easily be requested under Section 18. Coralville, Johnson County, and the University are also making similar deletions. It is suggested that we apply for three (3) buses only. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 21x9 I `I 4 Np_kUr iLiicu by JURM MICROLAb CEDAR. RAPIDS AND T City of lova IVIEMORAN®UM DATE: November 9, 1978 TO: City Manager and City Council FROM: Hugh A. Mose, Transit Manager -We7 1 RE: UMTA Section 3 Capital Grant The City has been working on an UNTA Section 3 grant since this past June. The application is to be a joint venture on behalf of Iowa City Transit, the Coralville Transit System, Cambus and Johnson County SEATS, with Iowa City acting as lead agency. our intention has been to request funding assistance for three new buses, two- way radios, signs and shelters, and a supervisory auto. The new Surface Transportation Bill, which is expected to become law any day, has drastically changed the avenues of federal transit assistance open to Iowa City. Under the new program our primary source of federal assist- ance will be Section 18. This money, $1.8 million annually for all of Iowa, will be distributed by the State DOT; It can be used for either capital or operating assistance. A restructuring of the old Section 3 capital assistance program has resulted in a large decrease in the money avail- able - and at the same time has increased the number of operations competing for these funds. We ,were initially told that our chances of being funded under Section 3 were virtually nil. We have since been informed that because our grant was already programmed into the UMTA regional budget, we may still be able to get some Section 3 assistance. Whether we receive any depends on three things: 1) The application MUST be submitted this quarter. 2) The application should be pared back to reduce the dollar amount involved, and to exclude all but the most essential items. 3) The application should include only those items that could not reasonably be acquired under the Section 18 program. Iu order to maximize our chances of getting federal assistance under Section 3, we should delete our request for signs and shelters, two-way radios, and a supervisory auto. These are smaller cost items that make the applica- tion more complex and time-consuming, and that could just as easily be requested under Section 18. Coralville, Johnson County, and the University are also making similar deletions. It is suggested that we apply for three (3) buses only. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 21x9 I hilulUHLi4LU BY JURM 141CROLAB • CEDAR RAPIDS AND UES 1.10 PIES, IOW y November 9, 1978 - Page Two These units would be replacements for old 971 and the two used buses currently being purchased. We will proceed on this basis unless instructed otherwise. 141GROFILKED BY JORM MICR+LA6 CEDAR RAPIDS • DES MOINES 1 4 5 i I•IlU<UFiLMLO BY JORM MICROLAB • CEDAR KAPIOS AND AL1 "10 "I[S, !Obl ti. City of Iowa City MEMORANDUM - DATE: November 8, 1978 10; City Council FROM: Dennis R. Kraft, Director of Planning E Program Development RE: CDBG Budget Proposals At the informal Council meeting of November 13, the Committee onBck CommunityGranNeeds (CCN) will present its recommendations for the 5th (final) year Program. Attached please find: 1. Community Development Proposals Booklet This booklet contains the project proposals presentlatCCNe ycitizens sd are staff at the public meeting(Three s on October 4 and 5. ( proposals attached to the booklet.) 2. CCN Budget Recommendations 3. Staff Commenta on CCN Recommendations Initial comments on the proposals.will be made by Curtis Purington, Chairperson of CCN::..:Other members. of CCN will. also be present to answer questions :. The minutes of the CCN meetings held on October 18,.23; and.November 1, as well_ as minutes of the October 26 public meeting, are on the Council agenda of November 14. DRK/ssw Attachments �ICROF ILMED By _ e+ JORM MICR+LAB' CEDAR RAPIDS • DES MOINES (i 1 l I, , I•IlU<UFiLMLO BY JORM MICROLAB • CEDAR KAPIOS AND AL1 "10 "I[S, !Obl ti. City of Iowa City MEMORANDUM - DATE: November 8, 1978 10; City Council FROM: Dennis R. Kraft, Director of Planning E Program Development RE: CDBG Budget Proposals At the informal Council meeting of November 13, the Committee onBck CommunityGranNeeds (CCN) will present its recommendations for the 5th (final) year Program. Attached please find: 1. Community Development Proposals Booklet This booklet contains the project proposals presentlatCCNe ycitizens sd are staff at the public meeting(Three s on October 4 and 5. ( proposals attached to the booklet.) 2. CCN Budget Recommendations 3. Staff Commenta on CCN Recommendations Initial comments on the proposals.will be made by Curtis Purington, Chairperson of CCN::..:Other members. of CCN will. also be present to answer questions :. The minutes of the CCN meetings held on October 18,.23; and.November 1, as well_ as minutes of the October 26 public meeting, are on the Council agenda of November 14. DRK/ssw Attachments �ICROF ILMED By _ e+ JORM MICR+LAB' CEDAR RAPIDS • DES MOINES Pii LitUt ibiLU by JURM MICROLAB r-� �,LJAR RAPIDS AND 'DES JOHNSON COUNTY ASSOCIATION FOR ItETARDEI) CITIZENS 1020 william Street • Iowa City, Iowa 52240 .i51-5017 TO: COMMITTEE ON COMMUNITY NEEDS AND CITY COUNCIL FROM: JOHNSON COUNTY ASSOCIATION FOR RETARDED CITIZENS ADDITIONAL BACKGROUND FOR NELSON ADULT CENTER REQUEST FOR MOUSING AND COMMUNITY DEVELOPMENT ACT FUNDS October, 1978 I "Ideas do not become translated into working reality just because they are needed. They have to ignite in men's minds. They have to develop explosive force. They have to blast a way through mountains of resistance, tradition and orthodoxy." (Norman Cousins) The members of the Johnson County Association for Retarded Citizens can attest to that statement for in 1957 when JCARC was started there were no programs for the mentally retarded, beyond a modest one at City High School for educable students. Every program arose out of an unmet need, and was implemented largely by parents with the help of a few other interested persons. Funding came by way of the vol- unteer dollar. With increased interest by the public in the needs of the mentally porthatrmandatoryulegislation was apassed975 swhich tassures 11every rchild'sit srightnot utoianled- ucation regardless of disability. The JCARC is a unique human service agency far beyond the employment of teachers and aides in the classrooms. In 21 years JCARC has never had a paid staff (not even CETA or Work -Study employees). For 21 years parents have done all the organi- zational work, as well as planning, implementing, and supervising all of the programs. September 1978 saw the hiring of a part time executive secretary. For 21 years parents have appeared before boards and committees advocating for their children. It is the latter group, now adults, whose needs we are concerned with here. Mentaalth ot ltardation is not a people, who are not treatable,`but'�a e no whole av` as dthere rpatients. stateofbeingthat Therearerequires lifelong care and help. In other words, these citizens of our community cannot behelped with a temporneede. ary program of intervention, but need consistent, life long prin g B The Nelson Adult Center, a day care and activity center, serves severely retarded adults and those with concomitant handicaps. It provides daily living skills, social- ization, and pre -vocational and vocational skills. The Nelson Adult Center has been licensed in 5 locations in 9 years - none of which was really suitable for the program. Each move necessitated spending money as needed minimum modifications of the building (e.g. bathrooms; kitchen facilities), which this agency, supported by volunteer dollars, could ill afford. t•.-�} MICROFILMED BY t JORM MICR+LAB CEDAR RAPIDS • DES MOINES s S f i j i i I Pii LitUt ibiLU by JURM MICROLAB r-� �,LJAR RAPIDS AND 'DES JOHNSON COUNTY ASSOCIATION FOR ItETARDEI) CITIZENS 1020 william Street • Iowa City, Iowa 52240 .i51-5017 TO: COMMITTEE ON COMMUNITY NEEDS AND CITY COUNCIL FROM: JOHNSON COUNTY ASSOCIATION FOR RETARDED CITIZENS ADDITIONAL BACKGROUND FOR NELSON ADULT CENTER REQUEST FOR MOUSING AND COMMUNITY DEVELOPMENT ACT FUNDS October, 1978 I "Ideas do not become translated into working reality just because they are needed. They have to ignite in men's minds. They have to develop explosive force. They have to blast a way through mountains of resistance, tradition and orthodoxy." (Norman Cousins) The members of the Johnson County Association for Retarded Citizens can attest to that statement for in 1957 when JCARC was started there were no programs for the mentally retarded, beyond a modest one at City High School for educable students. Every program arose out of an unmet need, and was implemented largely by parents with the help of a few other interested persons. Funding came by way of the vol- unteer dollar. With increased interest by the public in the needs of the mentally porthatrmandatoryulegislation was apassed975 swhich tassures 11every rchild'sit srightnot utoianled- ucation regardless of disability. The JCARC is a unique human service agency far beyond the employment of teachers and aides in the classrooms. In 21 years JCARC has never had a paid staff (not even CETA or Work -Study employees). For 21 years parents have done all the organi- zational work, as well as planning, implementing, and supervising all of the programs. September 1978 saw the hiring of a part time executive secretary. For 21 years parents have appeared before boards and committees advocating for their children. It is the latter group, now adults, whose needs we are concerned with here. Mentaalth ot ltardation is not a people, who are not treatable,`but'�a e no whole av` as dthere rpatients. stateofbeingthat Therearerequires lifelong care and help. In other words, these citizens of our community cannot behelped with a temporneede. ary program of intervention, but need consistent, life long prin g B The Nelson Adult Center, a day care and activity center, serves severely retarded adults and those with concomitant handicaps. It provides daily living skills, social- ization, and pre -vocational and vocational skills. The Nelson Adult Center has been licensed in 5 locations in 9 years - none of which was really suitable for the program. Each move necessitated spending money as needed minimum modifications of the building (e.g. bathrooms; kitchen facilities), which this agency, supported by volunteer dollars, could ill afford. t•.-�} MICROFILMED BY t JORM MICR+LAB CEDAR RAPIDS • DES MOINES Mt L,tWtiLl4iu by JORM MICROLAB CEDAR RAPIDS AND DES !9VI 1. The program started in 1969 in donated space at Gloria Dei Lutheran Church with 6 persons enrolled. The program ran from 9 am to12 noon; transportation was provided. Personnel consisted of a teacher and aide, the Unlimited took driver of the the leased van and volunteer assistance. In 1972, Systems administration of the program and improved and extended it. 2. The two-story Clark Street building owned by JCARC was not suitable for the program in which some of the persons were in wheelchairs and others had dif- thatlthecJCARCndecidedstairs. tolsellwas theafter buildingelevator lo kwas fordeclared tounsafe build afor newuse facility. The building was sold early in 1976. 3. The Center was then moved into basement space without windows under the former Systems Unlimited offices in Towncrest. This location was completely inaccessible to clients in wheel -chairs and they were therefore excluded from the program. 4. A warehouse in S. Riverside Urive was the home of the program next, since it provided larger space and was accessible. 5. When the warehouse was otherwise needed byBits owner, ing in the TowCenter movedspace its present location in the former Drug Fair is not assured for more than two years. The building on Clark Street was sold for $30,000 with the intention of building a permanent location for the program. A tract of land was identified across First Avenue from Southeast Junior High. In 1976 application was made for Community Block Grant Funds for $50,000 to be used for the purchase of that land, and that reaueet was granted. A committee studied various building options and commissioned architects drawings for a structure. The estimated building costs were more than JCARC could afford at that time. Moreover the ever increasing amount of traffic around the site, (bounded by 1st Avenue and the Rock Island Railroad just across from Southeast Junior High — school, and owned by the city) has led to questioning the advisability of building there. JCARC was contacted by letter in August of this year with an inquiry as to where the project stood. In early October, a call from Marianne Milkman to Betsy Riess gave JCARC the very first indication that the unused $50,000 had reverted back into the general pol. It was JCARC ad to sociationoso desired. aThere lso ehad been ntioned tnotnotification ofethis yp procedurfor fundse. 1f the Ae- Thus being caught unaware, members of the JCARC presented their current places to the Committee on Community Needs on October -18 (the time at which the latter were to arrive at preliminary recommendations). The JCARC intends to establish it Nelson Adult the JCARC obtains or builds abuildi building, it location it wouldbe leased eback to Systems efor rad - ministration of the program. Two options are presently being considered: A. Purchase of an existing building suitable for the program. 1) It contains 12,912 sq. ft. in a building 30 x 190 ft. 2) Time parking arca on the lower level is good for vans, parking, and unloading. I4ICROF ILMED BY JORM MICROLA13 i CEDAR RAPIDS • DES MOINES i i i Mt L,tWtiLl4iu by JORM MICROLAB CEDAR RAPIDS AND DES !9VI 1. The program started in 1969 in donated space at Gloria Dei Lutheran Church with 6 persons enrolled. The program ran from 9 am to12 noon; transportation was provided. Personnel consisted of a teacher and aide, the Unlimited took driver of the the leased van and volunteer assistance. In 1972, Systems administration of the program and improved and extended it. 2. The two-story Clark Street building owned by JCARC was not suitable for the program in which some of the persons were in wheelchairs and others had dif- thatlthecJCARCndecidedstairs. tolsellwas theafter buildingelevator lo kwas fordeclared tounsafe build afor newuse facility. The building was sold early in 1976. 3. The Center was then moved into basement space without windows under the former Systems Unlimited offices in Towncrest. This location was completely inaccessible to clients in wheel -chairs and they were therefore excluded from the program. 4. A warehouse in S. Riverside Urive was the home of the program next, since it provided larger space and was accessible. 5. When the warehouse was otherwise needed byBits owner, ing in the TowCenter movedspace its present location in the former Drug Fair is not assured for more than two years. The building on Clark Street was sold for $30,000 with the intention of building a permanent location for the program. A tract of land was identified across First Avenue from Southeast Junior High. In 1976 application was made for Community Block Grant Funds for $50,000 to be used for the purchase of that land, and that reaueet was granted. A committee studied various building options and commissioned architects drawings for a structure. The estimated building costs were more than JCARC could afford at that time. Moreover the ever increasing amount of traffic around the site, (bounded by 1st Avenue and the Rock Island Railroad just across from Southeast Junior High — school, and owned by the city) has led to questioning the advisability of building there. JCARC was contacted by letter in August of this year with an inquiry as to where the project stood. In early October, a call from Marianne Milkman to Betsy Riess gave JCARC the very first indication that the unused $50,000 had reverted back into the general pol. It was JCARC ad to sociationoso desired. aThere lso ehad been ntioned tnotnotification ofethis yp procedurfor fundse. 1f the Ae- Thus being caught unaware, members of the JCARC presented their current places to the Committee on Community Needs on October -18 (the time at which the latter were to arrive at preliminary recommendations). The JCARC intends to establish it Nelson Adult the JCARC obtains or builds abuildi building, it location it wouldbe leased eback to Systems efor rad - ministration of the program. Two options are presently being considered: A. Purchase of an existing building suitable for the program. 1) It contains 12,912 sq. ft. in a building 30 x 190 ft. 2) Time parking arca on the lower level is good for vans, parking, and unloading. I4ICROF ILMED BY JORM MICROLA13 i CEDAR RAPIDS • DES MOINES t•1i L1iUt iLNEU by JORM MICROLAB r CEDAR RAPIDS AND D 3) The building is accessible to wheelchairs. 4) The present location is on the bus line. • 5) The program and Systems offices are well accepted by the community in the present location. ` - Other sites may be found which are suitable for purchase. B. Construction of a building modified from the original plans: 1) A building can be designed to our specifications based on 9k, years experience. 2) Construction costs are spiraling, consequently the total cost would be more than projected originally. 3) Well located empty lots are very hard to find in Iowa City. Best estimates set the cost between $300,000 and $400000 for either of the above projects. The JCARC seeks to use available space, if at all possible, rather than acquire land and build. JA grant would be used as a Iowa payment with the remainder to be covered by a bank loan. I� _ The request of the JCARC is for $100,000 to undertake the above project. $50,000 of this amount is the original sum granted to JCARC as a priority of the city in 1976. l �I When completed, this project will serve its clients in the best possible and most coat effective way. - With strong citizen support the JCARC will continue to assure that the needs of the retarded citizen of Iowa City are met. Your consideration of these efforts will be 1 . greatly appreciated by them. • A Betsy Riesz, President Board of Directors, JCARC: Ruth Becker, Neal Berlin, Richard Dolezal, Benny Feldbush, Darrell Flinn, James Gardner, David Cause, Benny Leonard, Theresa McAndrews, Jay Oehler, Alice Sedivec 141CROFILMED BY JORM MICR#LA9 CEDAR RAPIDS • DES MOINES I Ptiu(OLiLMLU BY JORM MICROLAB CEDAR RAPIDS ACID DES JOHNSON ('OUN'I Y ASS(H'IAl ION pOH RVI'A14DED I'I'I IZF.NS 1020 William Street • Iowa Cily, Iowa 52240 .i51-5017 A SHORT IIISTOR,. of+'1'111: JOIINSON COIIN'rY ASSOCIATION FOR RE'IARDI:D CI'TL'LENS 1957 April Notice in Iowa CiLy press -Citizen asking persons interested in the welfare I Of Lhe retarded Lu come to a meeting. 24 persons met at the (tome of Dean and Mrs. Norman Nelson. Speakers were ! Munro Shintani (Supervisor of Special Education, Johnson and Muscatine County 11 Schools), Marlin Roll (Educational Consultant, Dept.. of Pediatrics, University of Iowa), and Mrs. Sylvella Jacobsen (Supervisor of Special Education, Iowa City Schools). - May 27 persons nwt in the Conference Room of the University Hospital School. Mrs. Charles Cray, Cray, chairman pro tem, presiding. Helen Henderson spoke on the way to organize a local unit. June 50 persons present at organizational meeting. Officers selected: Mrs. Norman- . Nelson, president; Mrs. Howard SaXLon, Secretary; Mrs. Charles Gray, Vice President; Daryl Swails, Treasurer. j Scpt. Jay ochlcr discussed arLicius of incurporaLion for Chu local unit. Nov. Meetings held with Prank Snyder, County Superintendent of Schools; Buford Carrier, Superintendent of the Iowa City Schools; and Mr. .Baughman of the Coralville Schools, regarding the possibility of starting a class for trainable' retarded children. 1958 Jan. Articles of Incorporation for the Johnson County Association for Retarded Children signed. $1,550 received from Lhe Iowa City United Fund. Scpt. A Saturday class for five trainable chlLdren started at Mark Twain School, with Marlin (toll, Ruth Yoder, and graduate SLudents as teachers. 1959 March Robert Lue of the Iowa City Recreation Dept. approached regarding a summer swimming program. April Johnson Cumtty School Board approved $1,500 for a Trainable Class to be housed in the old Blackstrap School on Highway 218 South. Iowa City School Board also will contribute $1,500. The remainder of the cost assumed by the Association. The County School system to administer the class. Supt. Mrs. Pauline Rankin appointed teacher of 'Trainable Class Givers approved $2,250 budget. 141CROFILMED BY ' JORM MICR+LAB CEDAR RAPIDS DES MOINES Iowa City Community ; t i I I lu `y r� i/ i I JOHNSON ('OUN'I Y ASS(H'IAl ION pOH RVI'A14DED I'I'I IZF.NS 1020 William Street • Iowa Cily, Iowa 52240 .i51-5017 A SHORT IIISTOR,. of+'1'111: JOIINSON COIIN'rY ASSOCIATION FOR RE'IARDI:D CI'TL'LENS 1957 April Notice in Iowa CiLy press -Citizen asking persons interested in the welfare I Of Lhe retarded Lu come to a meeting. 24 persons met at the (tome of Dean and Mrs. Norman Nelson. Speakers were ! Munro Shintani (Supervisor of Special Education, Johnson and Muscatine County 11 Schools), Marlin Roll (Educational Consultant, Dept.. of Pediatrics, University of Iowa), and Mrs. Sylvella Jacobsen (Supervisor of Special Education, Iowa City Schools). - May 27 persons nwt in the Conference Room of the University Hospital School. Mrs. Charles Cray, Cray, chairman pro tem, presiding. Helen Henderson spoke on the way to organize a local unit. June 50 persons present at organizational meeting. Officers selected: Mrs. Norman- . Nelson, president; Mrs. Howard SaXLon, Secretary; Mrs. Charles Gray, Vice President; Daryl Swails, Treasurer. j Scpt. Jay ochlcr discussed arLicius of incurporaLion for Chu local unit. Nov. Meetings held with Prank Snyder, County Superintendent of Schools; Buford Carrier, Superintendent of the Iowa City Schools; and Mr. .Baughman of the Coralville Schools, regarding the possibility of starting a class for trainable' retarded children. 1958 Jan. Articles of Incorporation for the Johnson County Association for Retarded Children signed. $1,550 received from Lhe Iowa City United Fund. Scpt. A Saturday class for five trainable chlLdren started at Mark Twain School, with Marlin (toll, Ruth Yoder, and graduate SLudents as teachers. 1959 March Robert Lue of the Iowa City Recreation Dept. approached regarding a summer swimming program. April Johnson Cumtty School Board approved $1,500 for a Trainable Class to be housed in the old Blackstrap School on Highway 218 South. Iowa City School Board also will contribute $1,500. The remainder of the cost assumed by the Association. The County School system to administer the class. Supt. Mrs. Pauline Rankin appointed teacher of 'Trainable Class Givers approved $2,250 budget. 141CROFILMED BY ' JORM MICR+LAB CEDAR RAPIDS DES MOINES Iowa City Community ; M1UtUr ILMLI) BY JURM 14ICROLAB CEDAR RAPIDS AND DES (_"s,I 1960 Oct. A second Trainable Class started part -Lime at the Presbyterian Church With Mrs. Harry Alderman as vuLunteur teacher. 1961 issue of t Jail• First regular he JCARC Newsletter. 1962 Sept. Trainable Class moved into rented quarters at CSA Hall. Mrs. Rankin now assisted by an aide. Oct. ResoLution sunt to Board of supervisors in support of bond issue for the construction of a new County 11011'e - Nov. Association by-laws amended to allow for group memberships at $12 a year. 190! Oct. The cumbinuJ trainable classes named "NELSON SCHOOL." InvesLiga Liu❑ into the possibility of creating a sheltered workshop. 1964 urchased e First ite Sept r'emodelingpby `Clarkerty at 614 ' volunteers, allclassestare moved rlinto nChurch. this building. 1967 Out. A pre-schoul started in donated space at Faith .United Church of Christ. Supt. Iowa City Selluol System assumed responsibility for the children in the Trainable CLassus, these classes to be incorporated into Pine School/University Hospital School. 1969 y y who do not. 'Jan. Da Care Center started for all those of an age and disability fit into any existing programs. Group mut mornings in donated quarters at Gloria Bei. l.uthuran Church. 1970 The Association sponsored a new Youth Association for Retarded Children. First president, Judy Becker. 1971as a result of long-term study by July Systems Unlimited, Inc. came into being the JCARC. Svpt, Day Care progrmn moved into Clark Strcot buiIdIng. 1972 Day Care program Laken over by Systems Unlimited. For the first time since its inception, the Association had no res ponsibllity for primary education. 197! Implemen Nov. Family Support Program disimplementation possible through United ay funding. de 1974 Family Support Program funded by United L'iayrovidinprerainedapersonnelfathan retarded family member more accessable by p affordable amount of money. In some instances, it also made possible foster care. The Program provides respite and emergency care. 111EROFILMEO DY DORM MICR+LAB CEDAR RAPIDS - DES MOINES 1 i i �I u i f f 1 CEDAR RAPIDS AND DES (_"s,I 1960 Oct. A second Trainable Class started part -Lime at the Presbyterian Church With Mrs. Harry Alderman as vuLunteur teacher. 1961 issue of t Jail• First regular he JCARC Newsletter. 1962 Sept. Trainable Class moved into rented quarters at CSA Hall. Mrs. Rankin now assisted by an aide. Oct. ResoLution sunt to Board of supervisors in support of bond issue for the construction of a new County 11011'e - Nov. Association by-laws amended to allow for group memberships at $12 a year. 190! Oct. The cumbinuJ trainable classes named "NELSON SCHOOL." InvesLiga Liu❑ into the possibility of creating a sheltered workshop. 1964 urchased e First ite Sept r'emodelingpby `Clarkerty at 614 ' volunteers, allclassestare moved rlinto nChurch. this building. 1967 Out. A pre-schoul started in donated space at Faith .United Church of Christ. Supt. Iowa City Selluol System assumed responsibility for the children in the Trainable CLassus, these classes to be incorporated into Pine School/University Hospital School. 1969 y y who do not. 'Jan. Da Care Center started for all those of an age and disability fit into any existing programs. Group mut mornings in donated quarters at Gloria Bei. l.uthuran Church. 1970 The Association sponsored a new Youth Association for Retarded Children. First president, Judy Becker. 1971as a result of long-term study by July Systems Unlimited, Inc. came into being the JCARC. Svpt, Day Care progrmn moved into Clark Strcot buiIdIng. 1972 Day Care program Laken over by Systems Unlimited. For the first time since its inception, the Association had no res ponsibllity for primary education. 197! Implemen Nov. Family Support Program disimplementation possible through United ay funding. de 1974 Family Support Program funded by United L'iayrovidinprerainedapersonnelfathan retarded family member more accessable by p affordable amount of money. In some instances, it also made possible foster care. The Program provides respite and emergency care. 111EROFILMEO DY DORM MICR+LAB CEDAR RAPIDS - DES MOINES t4iutUYILMED by JORM MICROLAB CEDAR RAPIDS AND D 1975 Clark Street building sold. 1976 Planning ler Nelson Adult Center Building begun. 1978 Work un impLemeutattoll of Friend:; program, Advocacy, and Mothers Croups. PROCIWIS NURTUIOiD BY JOHNSON COUNTY ASSOCIA'T'ION FOR RI PARDBU CITIZENS 1. Goudwlll IuduSLrlus of Southeast Iowa. The L•'xecutive Board of the JCARC first studied the quc:;Lion of establishing a sheltered workshop in 1963. Subsequently, Sam Bucker, a member of the Association, suggested the idea of a sheltered work- shop to serve the retarded to the project colmniL•tee of the Kiwanis Club. The organization adopted the plan, implemented it, and still supports it actively today. Members of the JCARC have each year served on the Goodwill Board and have been involved with many Goodwill projects. 2 Sys LL -111S Uali.mi.ted. In 1970, JCARC members began discussions on possible alternatives to instiLuCional.iz:LLioil. 'L'his culminated in June 1971 in the formation of a non- profit corporation by the seven members of the JCARC, who had been charged with the responsibility for making residential services available on the community level. ALLhough there is no official administrative connection between the JCARC and Systems Unlimited, there is considerable flow of information back and forth. Also members of the JCARC serve on the Systems board. Both organizations in many cases serve the same families, meeting different service needs. 3. Special Populations Involvement. Cooperative planning for recreation for the re- tardod dates back to early 1959, with tiro JCARC and the Iowa City Recreation Dupartmant establishing the sununer swimming program. It took persistent contacts bi-tween JCARC memburs and the Recreation Board members and staff to point out Mat although "programs were open to everyone", in uf.fuct they were not, because of the nature of the program, inadequate supervision, etc. Special Populations Involvement rinally came into being in late 1974. PILI{SIDRNTS OF '1'111: JOHNSON COUNTY ASSOCIATION FOR HFTA10leD CITIZENS 1957 Virginia Nelson (Mrs. Norman) 1958 n 1 . 1959 Helen Saxton (Mrs. Howard), Oxford 1960 Jay Oehler 1961 Charles Kadcra 1962 Ruth Bucker (Mrs. Samuel L.) 1963 David Cause E 1964 Robert Irwin 1965 Dean Iicbee 1966 James Wilson, Solon ? 1967 Jude Wester 1968 Darrell Flinn ` 1969 Stanley I.orvns 1970 James Gardner 1971 Warren Morrison 1972 Willard Peterson/Ilarold Sisunonds 1973 Patricia Gilroy (Mrs. 'Phomas) 1974 Margaret McCown (Mrs. Robert) 1975 " 1976 Alfcc Sed[vuc (Mrs. Roy) 1977 " 1978 Betsy Riesz. (Mrs. Peter) i MICROFILMED BY,nf 1 DORM MICR+LAB I CEDAR RAPIDS • DES MOINES J,. 'I t4iutUYILMED by JORM MICROLAB CEDAR RAPIDS AND D 1975 Clark Street building sold. 1976 Planning ler Nelson Adult Center Building begun. 1978 Work un impLemeutattoll of Friend:; program, Advocacy, and Mothers Croups. PROCIWIS NURTUIOiD BY JOHNSON COUNTY ASSOCIA'T'ION FOR RI PARDBU CITIZENS 1. Goudwlll IuduSLrlus of Southeast Iowa. The L•'xecutive Board of the JCARC first studied the quc:;Lion of establishing a sheltered workshop in 1963. Subsequently, Sam Bucker, a member of the Association, suggested the idea of a sheltered work- shop to serve the retarded to the project colmniL•tee of the Kiwanis Club. The organization adopted the plan, implemented it, and still supports it actively today. Members of the JCARC have each year served on the Goodwill Board and have been involved with many Goodwill projects. 2 Sys LL -111S Uali.mi.ted. In 1970, JCARC members began discussions on possible alternatives to instiLuCional.iz:LLioil. 'L'his culminated in June 1971 in the formation of a non- profit corporation by the seven members of the JCARC, who had been charged with the responsibility for making residential services available on the community level. ALLhough there is no official administrative connection between the JCARC and Systems Unlimited, there is considerable flow of information back and forth. Also members of the JCARC serve on the Systems board. Both organizations in many cases serve the same families, meeting different service needs. 3. Special Populations Involvement. Cooperative planning for recreation for the re- tardod dates back to early 1959, with tiro JCARC and the Iowa City Recreation Dupartmant establishing the sununer swimming program. It took persistent contacts bi-tween JCARC memburs and the Recreation Board members and staff to point out Mat although "programs were open to everyone", in uf.fuct they were not, because of the nature of the program, inadequate supervision, etc. Special Populations Involvement rinally came into being in late 1974. PILI{SIDRNTS OF '1'111: JOHNSON COUNTY ASSOCIATION FOR HFTA10leD CITIZENS 1957 Virginia Nelson (Mrs. Norman) 1958 n 1 . 1959 Helen Saxton (Mrs. Howard), Oxford 1960 Jay Oehler 1961 Charles Kadcra 1962 Ruth Bucker (Mrs. Samuel L.) 1963 David Cause E 1964 Robert Irwin 1965 Dean Iicbee 1966 James Wilson, Solon ? 1967 Jude Wester 1968 Darrell Flinn ` 1969 Stanley I.orvns 1970 James Gardner 1971 Warren Morrison 1972 Willard Peterson/Ilarold Sisunonds 1973 Patricia Gilroy (Mrs. 'Phomas) 1974 Margaret McCown (Mrs. Robert) 1975 " 1976 Alfcc Sed[vuc (Mrs. Roy) 1977 " 1978 Betsy Riesz. (Mrs. Peter) i MICROFILMED BY,nf 1 DORM MICR+LAB I CEDAR RAPIDS • DES MOINES 1.11wt r ILFILU BY JORM I.IICROLAB CEDAR RAPIDS AND DES C[ty of Iowa i�EMOIRA NDUM DATE:October 20, 1978 TO: Marianne Milkman, Planner/Program Analyst FROM: Roger Tinklenberg, Energy Program Coordinator RE: Budget Breakdown for FY 80 CDBG Budget Proposal Heat Loss Identification Project $9,500 $5,000 - film and film processing 115 - postage 3,650 - temp. part-time staff (1040 hY./$3.50 per hr.) 100 - argon gas (coolant for the infrared instrument.) 185 - small additional equipment and miscellanious expenses (thermometers, 300 - auto etc.) 150 - publicity (brochures, etc.) $9,500 - Total ++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ Public Education Project $6,000 $5,000 - two fliers ($3,000 - postage, $2,000 - printing $ layout) 1,000 - brochures $6,000 - Total ++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ Energy Efficiency Grant Project $30,00 + 0 $30,000 - winterize 20 or more homes at a $1,500 maximum per home. ++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ i Pilot Solar Demonstration Project_ $11,000 $10,500 - installation of at least 3 solar collectors at up to $3,500 each. 500 - seminar materials $ small equipment $11,000 - Total ++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ Energy Monitoring Project $3,000 $2,000 - computer analysis 1,000 - data collection $3,000 - Total ++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ MICROFILMED BY •„i JORM MICR+LAB CEDAR RAPIDS • DES MOINES t I i , I I `I 1.11wt r ILFILU BY JORM I.IICROLAB CEDAR RAPIDS AND DES C[ty of Iowa i�EMOIRA NDUM DATE:October 20, 1978 TO: Marianne Milkman, Planner/Program Analyst FROM: Roger Tinklenberg, Energy Program Coordinator RE: Budget Breakdown for FY 80 CDBG Budget Proposal Heat Loss Identification Project $9,500 $5,000 - film and film processing 115 - postage 3,650 - temp. part-time staff (1040 hY./$3.50 per hr.) 100 - argon gas (coolant for the infrared instrument.) 185 - small additional equipment and miscellanious expenses (thermometers, 300 - auto etc.) 150 - publicity (brochures, etc.) $9,500 - Total ++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ Public Education Project $6,000 $5,000 - two fliers ($3,000 - postage, $2,000 - printing $ layout) 1,000 - brochures $6,000 - Total ++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ Energy Efficiency Grant Project $30,00 + 0 $30,000 - winterize 20 or more homes at a $1,500 maximum per home. ++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ i Pilot Solar Demonstration Project_ $11,000 $10,500 - installation of at least 3 solar collectors at up to $3,500 each. 500 - seminar materials $ small equipment $11,000 - Total ++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ Energy Monitoring Project $3,000 $2,000 - computer analysis 1,000 - data collection $3,000 - Total ++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ MICROFILMED BY •„i JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1-1; UKur iLAlcu BY JORM 141CROLAB CEDAR RAPIDS AND DES !•1O ME`, 1441 V Mi I IaNan page 2 $14,500 t9 Administration t $12,500 - 70% Energy Program Coordinator salary and benefits 2,000 - office costs $14,500 - Total $74,000 - TOTAL ENERGY CONSERVATION PROGRAM CDBG BUDGET PROPOSAL=====_______ i Marianne: There are two things which I over an auto and WPC• y $300 is budgeted for an automobil, however, that was calculated on the assumption that I could bring the scanners to the field and then pick them up again after 4 hours. In light of the type of winters which we have, that could be construed as as s cruel and inhumane trea well as being highly inconvenient for the scanners if they had problems with the equipment, etc. The milage charge will not be a large cost, however, the hourly charge will be expensive. I estimate that it will cost an additional $750 for the scanners to take a car out to the scan site with them - An item which I over -looked completely is the cost of the Word Processing f Center. Using the number of lines recorded for two months, 4,500 and 1 2,500 lines, I calculated that the IUPC charges for FY 80 will be $2,250. $ 750 - auto 2,250 - WPC $3,000 Total $74,000 +'3,000 PROPOSAL'(adjusted) I $77,000 - TOTAL ENERGY CONSERVATION PROGRAM CDBG BUDGET 1 i NOTE: NO time thereeie no way of estimating ctheerevenue'this whichgwilludget because be generatedthis by the fees for. the Heat Loss Identification Project scans outside of the 403 Program Area. Attached is the fee schedule you requested. cc. Julie Vann F 7 :41CROFILI4ED BY I I i DORM MICR¢LAB CEDAR RAPIDS • DES MOINES 1•11LKUFiLHLU BY JONM MlCROLAB CEDAR RAPIDS AND DES 1 i IiNIil2GY CONSERVATION 'I RIIVISlill BUDGET Ileat Loss Identification $ 9,500 Auto 750 Energy Monitoring 2,000 70% Coordinator's salary 11,700 Expenses (WPC, etc.) 2,930 Total $26,880 3 i f i I ! i t' MICROFILMED DY a� 1 JORM MICR+LAB ! �. CEDAR RAPIDS - DES MOINES ralutUl iLi4Lu BY JORM MICROLAB N • CEDAR RAPIDS AND PARK IMPROVFMRNTS 1'RO JECP GOAL: To continue upgrading city parks by providing additional facilities. PROJECTS: 1. Mercer Park equipment shelter $26,000 2. City Park bike path 14,000 3. Willow Creek Park tennis courts 30,000 MICROFILMED BY 1 DORM MICR#LAB CEDAR RAPIDS - DES MOINES K: li 3 1 'i ,i t N • CEDAR RAPIDS AND PARK IMPROVFMRNTS 1'RO JECP GOAL: To continue upgrading city parks by providing additional facilities. PROJECTS: 1. Mercer Park equipment shelter $26,000 2. City Park bike path 14,000 3. Willow Creek Park tennis courts 30,000 MICROFILMED BY 1 DORM MICR#LAB CEDAR RAPIDS - DES MOINES M(UriLMEu BY JORM MICROLAB TO: FROM: RE: n CEDAR RAPIDS AND DES qq of + wa City JILNklk) *W DATE: November 3, 1978 City Council Julie Vann, CDBG Program Coordinator Staff Commentary on CCN Recommendations for FY80 CDBG Budget 1. Minimum Housing Code Enforcement CCN: $101,000P/PD: $101,000 The continuing goal of this program is to monitor the physical quality of housing units within the central corridor of the city ensuring that accommodations are maintained in a safe and sanitary condition in accordance with applicable codes and ordinances. A program of systematic inspection of all renter -occupied dwelling units in the central area of Iowa City was begun in 1976. In addition, owner -occupied single family dwelling units were inspected upon request. In each case a written inspection report citing code violations is sent to the property owner and code compliance en- forced within one year through Appeals Board and court cases if necessary. A certificate of compliance is issued when the structure meets code requirements. Also rental permits are issued to all rental units complying with existing codes and ordinances. Several inspection visits are often necessary but voluntary compliance occurs in 90 to 95 percent of the cases. If the program continues at the projected level for FY80, it should be essentially self-supporting when CDBG funding is terminated in July, 1980. It is expected that fewer violations, the income from rental permit fees, and the computerized filing system will make this possible. The Department of Planning and Program Development recommends full funding for this program. 2. Housing Rehabilitation CCN: $ 50,000 p/PD: $100,000 This program has provided technical and financial assistance to low- and moderate -income homeowners who reside in substandard housing because of personal financial constraints, To date, 25 units have been upgraded to meet minimum housing standards; revitalithis conserves the existing housing supply P to deteriorating neighborhoods. Mike Kucharzak presented his concerns regarding the present program to CCN. He feels the program has not been successful in Iowa City for a variety of reasons including: the need to carry out complete tMICROVILMED BY 1 'JORM MICR+LAB CEDAR RAPIDS • DES MOINES N i i I i i I ,r a M(UriLMEu BY JORM MICROLAB TO: FROM: RE: n CEDAR RAPIDS AND DES qq of + wa City JILNklk) *W DATE: November 3, 1978 City Council Julie Vann, CDBG Program Coordinator Staff Commentary on CCN Recommendations for FY80 CDBG Budget 1. Minimum Housing Code Enforcement CCN: $101,000P/PD: $101,000 The continuing goal of this program is to monitor the physical quality of housing units within the central corridor of the city ensuring that accommodations are maintained in a safe and sanitary condition in accordance with applicable codes and ordinances. A program of systematic inspection of all renter -occupied dwelling units in the central area of Iowa City was begun in 1976. In addition, owner -occupied single family dwelling units were inspected upon request. In each case a written inspection report citing code violations is sent to the property owner and code compliance en- forced within one year through Appeals Board and court cases if necessary. A certificate of compliance is issued when the structure meets code requirements. Also rental permits are issued to all rental units complying with existing codes and ordinances. Several inspection visits are often necessary but voluntary compliance occurs in 90 to 95 percent of the cases. If the program continues at the projected level for FY80, it should be essentially self-supporting when CDBG funding is terminated in July, 1980. It is expected that fewer violations, the income from rental permit fees, and the computerized filing system will make this possible. The Department of Planning and Program Development recommends full funding for this program. 2. Housing Rehabilitation CCN: $ 50,000 p/PD: $100,000 This program has provided technical and financial assistance to low- and moderate -income homeowners who reside in substandard housing because of personal financial constraints, To date, 25 units have been upgraded to meet minimum housing standards; revitalithis conserves the existing housing supply P to deteriorating neighborhoods. Mike Kucharzak presented his concerns regarding the present program to CCN. He feels the program has not been successful in Iowa City for a variety of reasons including: the need to carry out complete tMICROVILMED BY 1 'JORM MICR+LAB CEDAR RAPIDS • DES MOINES N r r;!iu<Ui iLMLU by JOHN NICROLAb City Council November 3, 1978 Page 2 CEDAR RAPIDS AND DES rehabilitation when the owner only wants the roof fixed, inability of the owner to pay additional funds (over $10,000) needed to do a complete job, problems with contractors, problems with "selling" the program to homeowners, and, above all the high cost of adminis- tration ($5,000 administrative costs per $8,000 to $10,000 job). CCN discussed the program at length and felt some changes were necessary. They asked Kucharzak to present a program which stressed emergency repairs and concentrated on the elderly and handicapped; increased coordination with Johnson County Social Services and the Council on Aging was also considered important. The goal of the revised Housing Rehabilitation Program is to provide an emergency home repair program to 403 area homeowners of about 50 family houses. As funds and staff permit, energy conservation and the removal of architectural barriers will also be available. Emphasis will be on helping the elderly and handicapped homeowner. CCN initially recommended that this revised program be tried during the fiscal year FY79. If the program is successful, it should be funded for the fifth year FY80. CCN's recommendation is that $50,000 should be set aside to fund the Housing Rehabilitation Program for the fifth year with an additional $50,000 out of contingency or unused FY79 funds if this program is successful. If the program is not successful, these funds could be reallocated at the beginning of the fifth year. The Department of Planning and Program Development recommends $100,000 allocation to ensure an adequately staffed program. There are four primary reasons for this recommendation: (a) in order to retain the currently trained staff throughout FY79, the individuals need some guarantee of employment after July 1, 1979; (b) if the Department of Housing $ Inspection Services evaluates and revises their current pro- gram for implementation during February 1979, it is likely that this year's budget for grants will not be totally spent leaving funds for the proposed FY80 scaled down program; (c) if the HUD 312 loan funds become more readily available, we will have the staff required for implementation of this more comprehensive form of housing rehab; and, (d) if the CDBG Small Cities application includes a housing rehabili- tation component, we won't have to start from scratch in training the staff all over again. 3. Neighborhood Site Improvements CCN: $150,000 P/PD: $188,186 The Neighborhood Site Improvement Program is intended to upgrade and help revitalize a neighborhood through repair of sidewalks and alleys, tree planting and general public improvements. Such a program has been completed in the Longfellow School area and is underway in the northside area. The funds for these programs were allocated for FY78; but be- cause of shortage of personnel and problems with contractors and equipment, the projects have been delayed. l MICROFILMED BY ;} JORM MIC R+LAB ( CEDAR RAPIDS • DES MOINES n� 1 is i r r;!iu<Ui iLMLU by JOHN NICROLAb City Council November 3, 1978 Page 2 CEDAR RAPIDS AND DES rehabilitation when the owner only wants the roof fixed, inability of the owner to pay additional funds (over $10,000) needed to do a complete job, problems with contractors, problems with "selling" the program to homeowners, and, above all the high cost of adminis- tration ($5,000 administrative costs per $8,000 to $10,000 job). CCN discussed the program at length and felt some changes were necessary. They asked Kucharzak to present a program which stressed emergency repairs and concentrated on the elderly and handicapped; increased coordination with Johnson County Social Services and the Council on Aging was also considered important. The goal of the revised Housing Rehabilitation Program is to provide an emergency home repair program to 403 area homeowners of about 50 family houses. As funds and staff permit, energy conservation and the removal of architectural barriers will also be available. Emphasis will be on helping the elderly and handicapped homeowner. CCN initially recommended that this revised program be tried during the fiscal year FY79. If the program is successful, it should be funded for the fifth year FY80. CCN's recommendation is that $50,000 should be set aside to fund the Housing Rehabilitation Program for the fifth year with an additional $50,000 out of contingency or unused FY79 funds if this program is successful. If the program is not successful, these funds could be reallocated at the beginning of the fifth year. The Department of Planning and Program Development recommends $100,000 allocation to ensure an adequately staffed program. There are four primary reasons for this recommendation: (a) in order to retain the currently trained staff throughout FY79, the individuals need some guarantee of employment after July 1, 1979; (b) if the Department of Housing $ Inspection Services evaluates and revises their current pro- gram for implementation during February 1979, it is likely that this year's budget for grants will not be totally spent leaving funds for the proposed FY80 scaled down program; (c) if the HUD 312 loan funds become more readily available, we will have the staff required for implementation of this more comprehensive form of housing rehab; and, (d) if the CDBG Small Cities application includes a housing rehabili- tation component, we won't have to start from scratch in training the staff all over again. 3. Neighborhood Site Improvements CCN: $150,000 P/PD: $188,186 The Neighborhood Site Improvement Program is intended to upgrade and help revitalize a neighborhood through repair of sidewalks and alleys, tree planting and general public improvements. Such a program has been completed in the Longfellow School area and is underway in the northside area. The funds for these programs were allocated for FY78; but be- cause of shortage of personnel and problems with contractors and equipment, the projects have been delayed. l MICROFILMED BY ;} JORM MIC R+LAB ( CEDAR RAPIDS • DES MOINES I•Ii ��tUi IL�i�u BY JURM MICROLAB City Council November 3, 1978 Page 3 CEDAR RAPIDS AND 0 The Department of Planning and Program Development recommends that carry-over funds from FY78 should be reallocated to this program at the full amount ($188,186) so that each area is treated equitably and receives its promised monies. The Longfellow area citizens have commented very favorably on this program. The northside proposals will be reviewed by the City Council within the next two weeks. Other neigh- borhood meetings are scheduled for this spring. 4. Senior Center CCN: $250,000 P/PD: $250,000 The goal of this program is to develop a community center for senior citizens and to coordinate programs, activities and services to meet their needs in one convenient, readily accessible location. One million dollars has been allocated to this program to date: $250,000 for acquisition of the old post office and $750,000 for rehabilitation costs. As detailed planning for the structure is proceeding, the architects have indicated that rehabilitation costs will be approximately $38.00/square foot --a total of $1,050,000. The high cost is due to greater than expected problems with the heating and cooling systems and electrical systems, and the need to preserve the integrity of the building while making these changes. The FY80 funding is needed to rehabilitate the structure adequately and to provide for a Senior Center Coordinator and other staff assistance until the Center opens. S. Program Administration CCN: $138,000 P/PD: $158,000 In order to assure that the CDBG programs are carried out in an organized professional manner, HUD allows up to 20 percent of the total grant amount to be allocated for administrative costs. The administrative budget provides staff and supplies to manage the planning, program development, and program implementation of CDDG activities, ensuring that they comply with state, federal and local regulations, monitoring them so that they are completed in a satisfactory manner within an acceptable time span, keeping detailed records of the program, and coordinating them so that activities are not duplicated and the end result provides comprehensive improvement in the designated target areas of Iowa City. Adequate funding is essential to deal with the backlog of record keeping and ensure complete monitoring of the programs in the final year. As noted in this year's City audit, staffing for this work has been in- adequate during the past three years. Both the auditors and HUD officials have recommended that administrative staff be increased to ensure timely implementation of projects. K�•��tiFILMED BY j JORM MICR+LAB I CEDAR RAPIDS • DES MOINES i i I 1 I•Ii ��tUi IL�i�u BY JURM MICROLAB City Council November 3, 1978 Page 3 CEDAR RAPIDS AND 0 The Department of Planning and Program Development recommends that carry-over funds from FY78 should be reallocated to this program at the full amount ($188,186) so that each area is treated equitably and receives its promised monies. The Longfellow area citizens have commented very favorably on this program. The northside proposals will be reviewed by the City Council within the next two weeks. Other neigh- borhood meetings are scheduled for this spring. 4. Senior Center CCN: $250,000 P/PD: $250,000 The goal of this program is to develop a community center for senior citizens and to coordinate programs, activities and services to meet their needs in one convenient, readily accessible location. One million dollars has been allocated to this program to date: $250,000 for acquisition of the old post office and $750,000 for rehabilitation costs. As detailed planning for the structure is proceeding, the architects have indicated that rehabilitation costs will be approximately $38.00/square foot --a total of $1,050,000. The high cost is due to greater than expected problems with the heating and cooling systems and electrical systems, and the need to preserve the integrity of the building while making these changes. The FY80 funding is needed to rehabilitate the structure adequately and to provide for a Senior Center Coordinator and other staff assistance until the Center opens. S. Program Administration CCN: $138,000 P/PD: $158,000 In order to assure that the CDBG programs are carried out in an organized professional manner, HUD allows up to 20 percent of the total grant amount to be allocated for administrative costs. The administrative budget provides staff and supplies to manage the planning, program development, and program implementation of CDDG activities, ensuring that they comply with state, federal and local regulations, monitoring them so that they are completed in a satisfactory manner within an acceptable time span, keeping detailed records of the program, and coordinating them so that activities are not duplicated and the end result provides comprehensive improvement in the designated target areas of Iowa City. Adequate funding is essential to deal with the backlog of record keeping and ensure complete monitoring of the programs in the final year. As noted in this year's City audit, staffing for this work has been in- adequate during the past three years. Both the auditors and HUD officials have recommended that administrative staff be increased to ensure timely implementation of projects. K�•��tiFILMED BY j JORM MICR+LAB I CEDAR RAPIDS • DES MOINES i i I l I•Ii ��tUi IL�i�u BY JURM MICROLAB City Council November 3, 1978 Page 3 CEDAR RAPIDS AND 0 The Department of Planning and Program Development recommends that carry-over funds from FY78 should be reallocated to this program at the full amount ($188,186) so that each area is treated equitably and receives its promised monies. The Longfellow area citizens have commented very favorably on this program. The northside proposals will be reviewed by the City Council within the next two weeks. Other neigh- borhood meetings are scheduled for this spring. 4. Senior Center CCN: $250,000 P/PD: $250,000 The goal of this program is to develop a community center for senior citizens and to coordinate programs, activities and services to meet their needs in one convenient, readily accessible location. One million dollars has been allocated to this program to date: $250,000 for acquisition of the old post office and $750,000 for rehabilitation costs. As detailed planning for the structure is proceeding, the architects have indicated that rehabilitation costs will be approximately $38.00/square foot --a total of $1,050,000. The high cost is due to greater than expected problems with the heating and cooling systems and electrical systems, and the need to preserve the integrity of the building while making these changes. The FY80 funding is needed to rehabilitate the structure adequately and to provide for a Senior Center Coordinator and other staff assistance until the Center opens. S. Program Administration CCN: $138,000 P/PD: $158,000 In order to assure that the CDBG programs are carried out in an organized professional manner, HUD allows up to 20 percent of the total grant amount to be allocated for administrative costs. The administrative budget provides staff and supplies to manage the planning, program development, and program implementation of CDDG activities, ensuring that they comply with state, federal and local regulations, monitoring them so that they are completed in a satisfactory manner within an acceptable time span, keeping detailed records of the program, and coordinating them so that activities are not duplicated and the end result provides comprehensive improvement in the designated target areas of Iowa City. Adequate funding is essential to deal with the backlog of record keeping and ensure complete monitoring of the programs in the final year. As noted in this year's City audit, staffing for this work has been in- adequate during the past three years. Both the auditors and HUD officials have recommended that administrative staff be increased to ensure timely implementation of projects. K�•��tiFILMED BY j JORM MICR+LAB I CEDAR RAPIDS • DES MOINES utUYiLiiW BY JORM MICROLAB City Council November 3, 1978 Page 4 6. Energy Conservation CEDAR RAPIDS AND CCN: $ 26,880 P/PD: $ 26,880 The Resource Conservation Commission (RCC) has developedDan program Conservation Program to assist persons residing in hearea (a) to realize the amount of energy their home wastes because of poor insulation, caulking, etc. and (b) to help residents plan improvement to minimize this energy loss. The Heat Loss Identification Program using the the oorpwillnstrument purchased with CDBG funds is now underway. This program help identify homeowners eligible for loans through the Housing Rehabilitation Program. The RCC Energy Efficiency Grant Project would most efficiently be carried out as a component of the revisedRehaboger Tinkle bergnd is not recommended to be separately administered by The Pilot Solar Demonstration Project is not a top priority,can sincearne there are already numerous pilot projects across the country. from the experience of others. The Energy Monitoring Project will provide valuable information with regard to energy use in Iowa City. This information is essential for future planning for energy conservation. The Department of Planning and Program Development recommends funding the Heat Loss Identification 70 .gnt Projects-.with- CDBG other funds, including 70 percent Other funding should be sought from the Department of Energy. CCN: $ 19,878 7. Comprehensive Plan Implementation P/PD: $ 60,653 The goal of this project.is to complete the development of the tools essential to the implementation of the Comprehensive Plan. A new zoning ordinance, subdivision regulations, annexation and area studies were to be developed after completion of the Comprehensive Plan. Lack of personnel did not permit completion of these projects. Unused bikeways nds could be used to fund these projects re ensi In addition, ne, plan was intended as part of the Comprehensive Plan and needs completion. CCN felt that much of this program should be funded from the General inning and Program Development included these Fund. The Department of Pl Projects at the direction of the City Council. endedltohprovidectheaCity eligible for CDBG funds and funding with the tools for implementing the Comprehensive Plan. MICROFILMED BY II JORM MICR+LAB CEDAR RAPIDS • DES MOINES J I•iiuwi iLHLU BY JORM MICROLAB City Council November 3, 1978 Page 5 CEDAR RAPIDS AND UES / ; The Department of Planning and Program Development recommends against funding this project because it is not cost efficient, (an additional $1,000 of administrative funds would be required to carry out the project). This project could probably be much more efficiently funded from other sources. 9. Emergency Shelter for Victims of CCN: $ 50,000 Spouse Abuse P/PD: $ -0- The goal of this project is to provide a permanent shelter for victims of spouse abuse and their children. Funding for the operation of this program is available from other sources, but these sources do not fund buildings, and there appears to be a documented need for such shelters. In order to be CDBG eligible, the primary focus of this project must be the City's acquisition and rehabilitation of a deteriorating structure, therefore minimizing neighborhood decline. The fact that it will be used for spouse abuse victims is secondary... At.the..current. market price,... $50,000 will be inadequate to purchase and rehabilitate an older house in Iowa -City.' Since this is a very young program staffed by one person, the likelihood of success in obtaining additional funds is not high. If additional funds are not obtained and the project is unsuccessful, it will reflect adversely on the City with regard to the efficient use of federal funds. In addition, national statistics show that spouse abuse is not related to income, and the program would not document the City's requirement that 750 of the funding directly affects low and moderate income residents. Even though the Department recognizes the merits of the project, the budget is limited and the Department of Planning and Program Development recommends against funding this project with CDBG funds. I 10. Housing for Transients CCN: $ 50,000 P/PD: $ -0- The goal of this project is to provide a permanent location for a Community Emergency Shelter. The need for such a shelter is well documented in the Johnson County Regional Planning Commission "Profile on Emergency Assistance to Transients" as well as by other agencies and hospitals in Iowa City. 141CROFILIIED BY JoRM MICR+LAB i CEDAR RAPIDS • DES MOINES 8. Rape Victim Advocacy CCN: $ 2,800 P/PD: $ -0- The goal of this project is to provide information to the Iowa City community on rape prevention. The program was funded in FY78, but the funds were not used, in part because no staff were available to write an environmental review record and research and apply for other sources of funding. The Department of Planning and Program Development recommends against funding this project because it is not cost efficient, (an additional $1,000 of administrative funds would be required to carry out the project). This project could probably be much more efficiently funded from other sources. 9. Emergency Shelter for Victims of CCN: $ 50,000 Spouse Abuse P/PD: $ -0- The goal of this project is to provide a permanent shelter for victims of spouse abuse and their children. Funding for the operation of this program is available from other sources, but these sources do not fund buildings, and there appears to be a documented need for such shelters. In order to be CDBG eligible, the primary focus of this project must be the City's acquisition and rehabilitation of a deteriorating structure, therefore minimizing neighborhood decline. The fact that it will be used for spouse abuse victims is secondary... At.the..current. market price,... $50,000 will be inadequate to purchase and rehabilitate an older house in Iowa -City.' Since this is a very young program staffed by one person, the likelihood of success in obtaining additional funds is not high. If additional funds are not obtained and the project is unsuccessful, it will reflect adversely on the City with regard to the efficient use of federal funds. In addition, national statistics show that spouse abuse is not related to income, and the program would not document the City's requirement that 750 of the funding directly affects low and moderate income residents. Even though the Department recognizes the merits of the project, the budget is limited and the Department of Planning and Program Development recommends against funding this project with CDBG funds. I 10. Housing for Transients CCN: $ 50,000 P/PD: $ -0- The goal of this project is to provide a permanent location for a Community Emergency Shelter. The need for such a shelter is well documented in the Johnson County Regional Planning Commission "Profile on Emergency Assistance to Transients" as well as by other agencies and hospitals in Iowa City. 141CROFILIIED BY JoRM MICR+LAB i CEDAR RAPIDS • DES MOINES N4 LlWt iLi4LD BY JORN 141CROLAB City Council November 3, 1978 Page 6 CEDAR RAPIDS AND The estimated cost for an adequate house is $95,000. Because this is a new program in Iowa City in this form, and secondly, because Christian Outreach and Action Team (COAT) is not an established group with other sources of income, the group will have severe problems finding the additional $45,000 for the project. The only way this pro- ject is eligible for CDBG funding is with the emphasis on rehabilitation of a substandard structure to minimize neighborhood decline. The Department of Planning and Program Development recommends against funding of this project. 11. Nelson Adult Center for CCN: $ 50,000 dentally Retarded Citizens P/PD: $ 50,000 The goal of this project is to provide a permanent location for the Nelson Adult Center. This center is a daycare and activity center serving severely retarded adults and those with concomitant handicaps. The center provides daily living skills, socialization, and pre -vocational and vocational skills. The center also houses the offices of Skills Unlimited. A permanent house has been a long-term need. $50,000 was allocated in the CDBG FY78 budget for land acquisition, anticipating construction of a new Nelson Adult Center. For a variety Of reasons, the Association of Retarded Citizens was unable to utilize the funds during that year. i According to the new.(March 1978) HUD regulations, non-residential centers for-the.handicapped are now-regarded.as specifically..eligib.le- activities and -in compliance with the.intent of the income.regulations. The. Department of Planning. and Program Development -feels that the. past _ success and status of this organization makes it likely that they will be able to get the additional funding needed to acquire the center, and therefore recommends funding this project. 12. Contingency CCN: $237,701 p/PD: $191,540 SBecause this is the final year of the CDBG program, it is important to maintain a sizable contingency fund to ensure sufficient money is available to complete programs. Experience with the Urban Renewal Program and cost overruns, which came to more than half a million dollars, dictate the size of this fiord. 3 e i JV/ssw Y 141CROFIL14ED BY JORM MICR+LAB I CEDAR RAPIDS • DES MOINES 1:1iUiWi-iLMILU By JORM MICROLA9 CEDAR RAPIDS MID D City of Iowa City MEMORANDL DATE: November 979 TO: Neal Berlin, City Manager FROM: Harvey D. Miller, Police Chief RE: Speed Citation Policy in Response to /I Query by Leo Brachtenback While it is the policy of the Police Department to allow a speed slightly in excess of the posted speed limit before writing a citation or summons, I did not nor will not indicate to Brachtenback or any other person that speed in excess of 12 MPH above the posted speed is allowed before a summons or citation is written. The gentleman was either incorrectly informed or incorrectly interpreted remarks in regard to the speed toler- ance level. In addition, the Courts will seldom accept minor variances of vehicle speed from the posted limit as the basis for a charge. There are too, many mechanical and human errors and inconsistencies that can influence speed and perceptions of speed to hope for Court recognition of posted signs'. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 2112 I I :I i 1:1iUiWi-iLMILU By JORM MICROLA9 CEDAR RAPIDS MID D City of Iowa City MEMORANDL DATE: November 979 TO: Neal Berlin, City Manager FROM: Harvey D. Miller, Police Chief RE: Speed Citation Policy in Response to /I Query by Leo Brachtenback While it is the policy of the Police Department to allow a speed slightly in excess of the posted speed limit before writing a citation or summons, I did not nor will not indicate to Brachtenback or any other person that speed in excess of 12 MPH above the posted speed is allowed before a summons or citation is written. The gentleman was either incorrectly informed or incorrectly interpreted remarks in regard to the speed toler- ance level. In addition, the Courts will seldom accept minor variances of vehicle speed from the posted limit as the basis for a charge. There are too, many mechanical and human errors and inconsistencies that can influence speed and perceptions of speed to hope for Court recognition of posted signs'. MICROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 2112 FL I,+tUr i LMLU b JORM 111CROLAB CEDAR RAPIDS AND DE parks P& recreation YIEMO de artment Y t o. Neal Berlin, City Manager from. Dennis Showalter, Director Mayor Vevera and City. Council re: 1977 H.C.D.A. Money date: November 9, 1978 At the November 8 meeting of the Parks and Recreation Commission, the Commission re -affirmed their previous position (June minutes) regarding disposition of the FY 77 $70,000 of H.C.D.A. money allocated for purchase of the Schlaegel tract. Their recommendations are: 1. Use $30,000 for one half the cost of Willow Creek tennis courts (4) with the balance to come from a B.O.R. grant. 2. Use $14,000 for one half the cost to complete the City Park bike trail with the balance coming from a B.O.R. grant. 3. Use the balance of the money, $26,000, to construct a restroom, equipment storage, and concession building at Mercer Park. It has been suggested that these projects do not especially aid low income people and are not urgent. When you only have one tiny restroom with one stool for women and one tiny restroom with one stool for men to serve all the sports activities in Mercer Park, I think a degree of urgency exists. 4e have had requests from Mark IV for tennis equipment; this leads staff to believe that Willow Creek tennis courts wodld be used by and benefit low income people. We only have one quarter of the tennis courts that we need to meet national standards. The City Park bike trail badly needs to be completed. There are three separate sections at the present time, including one section where the bikers share the road with motor vehicles. /ef cc: Parks & Recreation Commission Y' MICROFILMED BY.r� ! JORM MIC R+LAB CEDAR RAPIDS • DES MOINES 2113 FI1UlWt 4LMLu by JURM MICROLAa CEDAR RAPIDS AIID DES JOHNSON COUNTY ASSOCIATION FOR RLTARDED CITIZENS T 351-5017 1020 William Street • Iowa City, Iowa 5--d0 1957 April May I June. Sept Nov 1958 Jan. Notice inIowa City Press -Citizen asking persons interested in the welfare of the retarded to come to a meeting. --i 24 persons met at the home of Dean and Mrs. Norman Nelson. Speakers were Munro Shintani (Supervisor of Special Education, Johnson and Muscatine County Schools), Marlin Roll (Educational Consultant, Dept, of Pediatrics, University of Iowa), and Mrs. Sylvella Jacobsen (Supervisor of Special Education, Iowa City Schools). University Scool.27 persons met in the Conference RoomofilHelen Hendersospital spoke onhthe ways Charles Gray, chairman pro tem, presiding. to organize a local unit. 50 persons present at organizational meeting. Officers selected: Mrs. Norman Nelson, President; Mrs. Howard Saxton, Secretary; Mrs. Charles Cray, Vice - President, Daryl Swails, Treasurer. Jay Oehler discussed articles of incorporation forthe local unit. Meetings held with prank Snyder, County Superintendent of Schools;.Ruford i Garner, Superintendent of the Iowa City Schools; and staMr* Bauclas forttrainable i Coralville Schools, regarding the p y retarded children. Articles of Incorporation for the Johnson County Association for Retarded Children signed. $1,550 received from the Iowa City United Fund. n started at Mark Twain School, Sept. A Saturday class for five trainable childre with Marlin Roll, Ruth Yoder, and graduate students as teachers. 1959 March Robert Lee of the Iowa City Recreation Dept. approached regarding a sumne swimming program. ird April JohnsoniCount oSchoolckstrapaSchooldonllligl0iwayr218TSouthbllowe City School he remainder of the cost Association. The County Schoolsyst`m c toadminister the classaseumed by the contributeBoard also will Sept. Mrs. Pauline Rankin appointed teacher of Trainable Class. Iowa City Community Givers approved $2,250 budget. MICROFILMED OY JORM MICR+LAB CEDAR RAPIDS • DES MOINES r i I A FI1UlWt 4LMLu by JURM MICROLAa CEDAR RAPIDS AIID DES JOHNSON COUNTY ASSOCIATION FOR RLTARDED CITIZENS T 351-5017 1020 William Street • Iowa City, Iowa 5--d0 1957 April May I June. Sept Nov 1958 Jan. Notice inIowa City Press -Citizen asking persons interested in the welfare of the retarded to come to a meeting. --i 24 persons met at the home of Dean and Mrs. Norman Nelson. Speakers were Munro Shintani (Supervisor of Special Education, Johnson and Muscatine County Schools), Marlin Roll (Educational Consultant, Dept, of Pediatrics, University of Iowa), and Mrs. Sylvella Jacobsen (Supervisor of Special Education, Iowa City Schools). University Scool.27 persons met in the Conference RoomofilHelen Hendersospital spoke onhthe ways Charles Gray, chairman pro tem, presiding. to organize a local unit. 50 persons present at organizational meeting. Officers selected: Mrs. Norman Nelson, President; Mrs. Howard Saxton, Secretary; Mrs. Charles Cray, Vice - President, Daryl Swails, Treasurer. Jay Oehler discussed articles of incorporation forthe local unit. Meetings held with prank Snyder, County Superintendent of Schools;.Ruford i Garner, Superintendent of the Iowa City Schools; and staMr* Bauclas forttrainable i Coralville Schools, regarding the p y retarded children. Articles of Incorporation for the Johnson County Association for Retarded Children signed. $1,550 received from the Iowa City United Fund. n started at Mark Twain School, Sept. A Saturday class for five trainable childre with Marlin Roll, Ruth Yoder, and graduate students as teachers. 1959 March Robert Lee of the Iowa City Recreation Dept. approached regarding a sumne swimming program. ird April JohnsoniCount oSchoolckstrapaSchooldonllligl0iwayr218TSouthbllowe City School he remainder of the cost Association. The County Schoolsyst`m c toadminister the classaseumed by the contributeBoard also will Sept. Mrs. Pauline Rankin appointed teacher of Trainable Class. Iowa City Community Givers approved $2,250 budget. MICROFILMED OY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1 1960 Oct, 1961 Jan. 1962 Sept hi��ifUtlLMLu by JORM MICROLAb CEDAR RAPIDS AND DES A second Trainable Class started part-time at the Presbyterian Church with Mrs. Harry Alderman as volunteer teacher. First regular issue of the JCARC Newsletter. Trainable Class moved into rented quarters at CSA Hall. Mrs. Rankin now assisted by an aide. Oct. Resolution sent to Board of Supervisors in support of bond issue for the :+ construction of a new County Home. , Nov. Association by-laws amended to allow for group memberships at $12 a year. -� 1963 Oct., The combined trainable classes named "NELSON SCHOOL." ,l Investigation into the 'possibility of creating a sheltered workshop. 1 1964 ..:.�. Sept. Purchased property at 614 Clark from the First Mennonite Church. After remodeling by volunteers, all classes are moved into this building. - s 1967 t Oct.. A pre-school started in donated space atPaith United Church of Christ. y Sept. Iowa City School System assumed responsibility for the children in the • �.i - Trainable Classes, these classes to be incorporated into Pine School/University .j Hospital School. € 1969 Jan. Day Care Center started for all those of any age and disability who do not jl fit into any existing programs. Group met mornings in donated quarters at Gloria Dei Lutheran Church. 1970 1971 July Sept 1972 1973 Nov 1974 The Association sponsored a new Youth Association for Retarded Children. First president, Judy Becker. Systems Unlimited, Inc. came into being as a result of long-term study by the JCARC. Day Care program moved into Clark Street building. Day Care program taken over by Systems Unlimited. For the first time since its inception, the Association had no responsibility for primary education. Family Support Program discussed. Implementation possible through United Way funding. Family Support Program funded by United Way: This program made care of the retarded family member more accessable by providing trained personnel at an affordable amount of money. In some instances, it also made possible foster, care. The Program provides respite and emergency care. 141CROFIL14ED BY 1 c'� JORM MICR&AB CEDAR RAPIDS • DES MOINES ■ w,idtUi,LMLu BY JURN MICROLAB CEDAR RAPIDS AND D W, 1975 Clark Street building sold. 1976 Planning for Nelson Adult Center Building begun. 1978 Work on implementation of Friends program, Advocacy, and Mothers Groups. ' PROGRAMS NURTURED BY JOHNSON COUNTY ASSOCIATION FOR RETARDED CITIZENS 1. Goodwill Industries of Southeast Iowa. The Executive Board of the JCARC first studied the question of establishing a sheltered workshop thehidea of9a3sheltered ework �. tion su e Sam Becker, a member o f the Association, suggested shop to serve the retarded to the project colt and of the supports Club. The organization adopted the plan, implemented it, and still supports it actively today. Members of the JCARodhave each year served on the Goodwill Board and have been involved with many projects. 2. Systems Unlimited. In 1970, JCARC members began discussions on possible alternatives to institutionalization. This culminated in June 1971 in the formation of a non- profit corporation by the seven members of the JCARC, who had been charged with the responsibility for making residential services available on the community level. i! Although there is no official administrative connection between the JCARC and I systems UnlimitAlso ed, there is considerable flow of inL-ormation back and fmanyorthcases ? l members of the JCARC serve on the Systems board. Both organizations do many serve the same families, meeting different service needs. planning for recreation for the re 3. Special Populations Involvement. Cooperative p g ,. tarried dates back to early 1959, with the JCARC nd tile it took persistent8contacts Department establishing the summer swimming program. between JCARC members and the Recreation Board members and staff to point out that i although "programs were open to everyone", in effect they were not, because of the nature of the program, inadequate supervision, etc. Special Populations Involvement finally came into being in late 1974. / !. PLESIDENTS OF THE JOHNSON COUNTY ASSOCIATION FOR RETARDED CITIZENS 1957 Virginia Nelson (Mrs. Norman) u n 1958 1959 Helen Saxton (Ph -s. Howard), Oxford 1960 Jay Oehler 1961 Charles Kadera 1962 Ruth Becker (Mrs. Samuel L.) 1963 David Cause 1964 Robert Irwin 1965 Dean Debee 1966 James Wilson, Solon 1967 Jude Wester 1968 Darrell Flinn 1969 Stanley Lorens 1970 James Gardner 1971 Warren Morrison 1972 Willard Peterson/Ilarold sismlonds 1973 PaCricia Gilroy (Mrs- Thomas) 1974 Margaret McCown (Mrs. Robert) „ n 1975 1976 Alice Sedivec (Mrs. Roy) 1977 1978 Betsy Riesz (Mrs. Peter) , w NICROHLMED BY JORM MICR+LAD I CEDAR RAPIDS • DES MOINES i u ui iL 1w by JURM MICROLAb r CEDAR RAPIDS AND DES JOHNSON COUNTY ASSOCIATION FOR RETARDED CITIZENS 1020 William Street . Iowa City, Iowa 52240 351-5017 TO: COMMITTEE ON COMMUNITY NEEDS AND CITY COUNCIL FROM: JOHNSON COUNTY ASSOCIATION FOR RETARDED CITIZENS ADDITIONAL BACKGROUND FOR NELSON ADULT CENTER REQUEST FOR HOUSING AND COMMUNITY DEVELOPMENT ACT FUNDS M October, 1978 "Ideas do not become translated into working reality just because they are needed. They have to ignite in men's minds. They have to develop explosive force. They have to blast a way through mountains of resistance, tradition and orthodoxy." (Norman Cousins) The members of the Johnson County Association for Retarded Citizens can attest to that statement for in 1957 when JCARC was started there were no programs for the mentally retarded, beyond a modest one at City High School for educable students. Every program arose out of an unmet need, and was implemented largely by parents with the help of a few other interested persons. Funding came by of the vol- unteer dollar. With increased interest by the public in the needs.of the mentally retarded, gradually public financial support grew. However, it was not until 1975 that mandatory legislation was passed which assures every child's right to•an ed- ucation regardless of disability. The JCARC is a unique human service agency far beyond the employment of teachers and aides in the classrooms. In 21 years JCARC has never had a paid staff (not even CETA or Work -Study employees). For 21 years parents have done all the organi- zational work, as well as planning, implementing, and supervising all of the programs:'- September 1978 saw the hiring of a part time executive secretary. For 21 years parents have appeared before boards and committees advocating for their children. It is the latter group, now adults, whose needs we are concerned with here. Mental retardation is not a health problem, not a disease, and there are no patients. There are people, who are not treatable, but who have a state of, being that requires lifelong care and help. In other words, these citizens of our community cannot be helped with a temporary i program of intervention, but need consistent, life long programming for their needs. The Nelson Adult Center, a day care and activity center, serves severely retarded adults and those with concomitant handicaps. It provides daily living skills, social- ization, and pre -vocational and vocational skills. The Nelson Adult Center has been licensed in 5 locations in 9 years - none of which was really suitable for the program. Each move necessitated spending money as needed minimum modifications of the building (e.g. bathrooms; kitchen facilities), which this agency, supported by volunteer dollars, could ill afford. 1•IICROFILMEO By JORM MICR#LAB CEDAR RAPIDS • DES MOINES �wr rL.'iLu bf JORM MICROLAb LEDAR RAPID, AND DE` f n 1. The program started in 1969 in donated space at Gloria Dei Lutheran Church I. with 6 persons enrolled. The program ran from 9 am to 12 noon; transportation was provided. Personnel consisted of a teacher and an aide, the driver of the leased van and volunteer assistance. In 1972, Systems Unlimited took over the administration of the program and improved and extended it. i uilding owned by JCARC was not suitable for the 2. The two-story Clark Street bI; program in which some of the persons were in wheelchairs and others had dif- ficulty climbing stairs. It was after the elevator was declared unsafe for use i that the JCARC decided to sell the building and look for land to build a new facility. The building was sold early in 1976. 3. The Center was then moved into basement space without windows under the F former Systems Unlimited offices in Towncrest. This location was completely inaccessible to clients in wheel -chairs and they were therefore excluded from the program. 4. A warehouse in S. Riverside Drive was the home of the program next, since it provided larger space and was accessible. 5. When the warehouse was otherwise needed by its owner, the Center moved into 1 its present location in the former Drug Fair Building in Towncrest. This .space is not assured for more than two years. The building on Clark Street was sold for $30,000 with the intention of building a �. A tract of land was identified. across. First permanent location for the program. i_ 1976 application was made for Community Block Avenue from Southeast Junior High. In Grant Funds for $50,000 to be used for the purchase of that land, and that reoueat was rte• A committee studied various building options and commissioned architect's drawings I' for a structure. The estimated building costs were more than JCARC could afford at 1 that time. Moreover the ever increasing amount of traffic around the site, (bounded i by lot Avenue and the Rock Island Railroad just across from Southeast Junior High School, and owned by the city) has led to questioning the advisability of'building there. i JCARC was contacted by letter in August of this year with an inquiry as ie where the project stood. In early October, a call from Marianne Milkman ve Betsy Riesz gave i JCARC the very first indication that the unused $50,000 had reverted back ithen�o the general pool. It was also mentioned that JCARC had to reapply for funds if the As n no notification of this procedure. sociation so desired. There had bee ' Thus being caught unaware, members of the JCARC presented their current places to the Committee on Community Needs on October 18 (the time at which the latter were to arrive at preliminary recommendations). on f the JCARC obtains or buildsiahbuilding�,ent it wouldibe leasedthe back to SystemsNelson Adult eforradif ly being considered: ministration of the program. Two options are present A. Purchase of an existing building suitable for the program. 1) It contains 12,912 sq. ft. in a building 30 x 190 ft. 2) The parking area on the lower level is good for vans, parking, and unloading.' MICROFILMED BY I JORM MICR¢LAB CEDAR RAPIDS • DES MOINES 1.1 uiiOriLi'icU by JORM I•IICROLAB CEDAR RAPIDS AND 3) The building is accessible to wheelchairs. 4) The present location is on the bus line. g) The program and Systems offices are well accepted by the community in the present location. Other sites may be found which are suitable for purchase. B. Construction of a building modified from the original plana: 1) A building can be designed to our specifications based on 9k, years experience. 2) Construction costs are spiraling, consequently the total coat would be more than projected originally. 3) Well located empty lots are very hard to find in Iowa City. Beat estimates set the coat between $300,000 and $400000 for either of the above 1 projects. i The JCARC seeks to use available space, if at all possible, rather than acquire land and build. ,i with the remainder to be covered by a, bank A grant would be used as a Iowa payment .loan ,3 The request of the JCARC is for $l00 000 to undertake the above prosect. 550.000 Of 6. this amount is the origin sum ranted to JCARC as a riorit of the cit in 1976 est possible and most coati When completed, this project will serve its clients in the b effective way. With strong citizen support the JCARC will continue to assure that the needs';of the retarded citizen of Iowa City are met. Your consideration of these efforts will be greatly appreciated by them. ,1 Betsy Riesz, President ,e Board of Directors, JCARC: Ruth Becker, Neal Berlin, Richard Dolezal, Benny Feldbushp d Cause, Benny Leonard, Theresa McAndrews, Jay 'Oehler, Derrell Flinn, James Gardner, Davi Alice Sedivec. is-�x1 RY i4 CROFILMED BY JORM MICR+LAB � CEDAR RAPIDS • DES MOINES i I n, I 1 i 1.1 uiiOriLi'icU by JORM I•IICROLAB CEDAR RAPIDS AND 3) The building is accessible to wheelchairs. 4) The present location is on the bus line. g) The program and Systems offices are well accepted by the community in the present location. Other sites may be found which are suitable for purchase. B. Construction of a building modified from the original plana: 1) A building can be designed to our specifications based on 9k, years experience. 2) Construction costs are spiraling, consequently the total coat would be more than projected originally. 3) Well located empty lots are very hard to find in Iowa City. Beat estimates set the coat between $300,000 and $400000 for either of the above 1 projects. i The JCARC seeks to use available space, if at all possible, rather than acquire land and build. ,i with the remainder to be covered by a, bank A grant would be used as a Iowa payment .loan ,3 The request of the JCARC is for $l00 000 to undertake the above prosect. 550.000 Of 6. this amount is the origin sum ranted to JCARC as a riorit of the cit in 1976 est possible and most coati When completed, this project will serve its clients in the b effective way. With strong citizen support the JCARC will continue to assure that the needs';of the retarded citizen of Iowa City are met. Your consideration of these efforts will be greatly appreciated by them. ,1 Betsy Riesz, President ,e Board of Directors, JCARC: Ruth Becker, Neal Berlin, Richard Dolezal, Benny Feldbushp d Cause, Benny Leonard, Theresa McAndrews, Jay 'Oehler, Derrell Flinn, James Gardner, Davi Alice Sedivec. is-�x1 RY i4 CROFILMED BY JORM MICR+LAB � CEDAR RAPIDS • DES MOINES I QILAUF iLHLL) BY JORM hI1CROLAB CEDAR RAPIDS AND DES MO 1lE5, 1041 City of Iowa MERAICHRIANDUM DATE: November 8, 1978 TO: city council I �� FROM: Dennis R. Kraft, Director of Planning 6 Program Development (1'1J v" RE: Minutes of the Senior Center Workshop I Attached please find copies of the minutes of the Senior hCenteryWorkshop ou in an that effowas held September 30, 1978.- These minutes are being to keep you informed about activities related to the development of the Senior Center. DRK/ssw Attachment MICROFILMED BYAll - JORM MICR+LAB CEDAR RAPIDS • DES MOINES { i ! I I 1 i t I QILAUF iLHLL) BY JORM hI1CROLAB CEDAR RAPIDS AND DES MO 1lE5, 1041 City of Iowa MERAICHRIANDUM DATE: November 8, 1978 TO: city council I �� FROM: Dennis R. Kraft, Director of Planning 6 Program Development (1'1J v" RE: Minutes of the Senior Center Workshop I Attached please find copies of the minutes of the Senior hCenteryWorkshop ou in an that effowas held September 30, 1978.- These minutes are being to keep you informed about activities related to the development of the Senior Center. DRK/ssw Attachment MICROFILMED BYAll - JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1'11wcUFILMcu BY JORM MICROLAB CEDAR RAPIDS AND DES s SENIOR CENTER WORKSHOP j FIRST PRESBYTERIAN CHURCH SATURDAY, SEPTEMBER 30, 1978 9:00 A.M. TO 4:00 P.M. Attendance: 63 PURPOSE AND BACKGROUND In response to senior citzens' desire to learn more about senior centers, the Council of Elders sponsored a one day workshop. Two committees, Education and Public Relations, worked together to plan this meeting. Four funding bodies: Iowa City, Johnson County, -I Heritage Agency on Aging, and the Gerontology Center financed the project. The original idea for the need to hold a workshop on the philosophy and planning of a senior center was suggested by Thea Sando. The Council of Elders agreed to the idea, and suggested that the education and public relations committees jointly work on the project. i It was agreed that the Education Committee make all the arrangements for location, speakers, financing, lunch, participation, program preparation, and that the public relations committee take charge of ., the invitations (creating, printing, and distributing), and media coverage. Gladys Scott, as Chairperson of the Education Committee, coordinated the project: arrangements for speakers, subcommittee participation, program, facility details, etc. Alvin Logan, as a member of the Publicity Committee wrote and printed the invitations and arranged media coverage. Loren, Gerringer, as Public Rel ations 'Chairperson, arranged for the printing of envelopes and the labeling and stuffing of these envelopes. He was aided in this endeavor by volunteers from AARP and Bob Welsh. Thea Sando secured the site for the program, made the luncheon and coffee arrangements, and obtained contributions from the Heritage Agency on Aging, the Gerontology Department of the University of Iowa, and' the Johnson County Supervisors toward expenses. The City of Iowa City covered costs for printing the envelopes and postage. The staff worked with the committee members to implement their efforts in planning, programming, and presenting the workshop. WORKSHOP AGENDA 9:00-9:15 Introduction 9:15-10:30 Definition of Philosophy of Senior Center MICROFILMED BY JORM MICR+LAB I CEDAR RAPIDS • DES MOINES i•ii L,sW1 iLALU by JORM MICROLAb Senior Cente orkshop September 30, 1970 Page 2 CEDAR RAPIDS AND 10:30-10:45 Coffee 10:45-12:00 Slides and Discussion 12:00-1:00 Lunch and Viewing of Schematics 1:00-1:50 Discussion with Architect 1:50-2:20 Techniques of Program Development 2:20-2:55 First Small -Group Planning Session 2:55-3:10 Coffee 3:10-3:45 Second Small -Group Planning Session 3:45-4:00 Wrap-up The workshop was divided into two sections. The morning concentrated on the philosophy of a multi-purpose Senior Center and the components necessary, to achieve one's goals. The afternoon session was devoted to the planning process necessary to implementing program and services in the Iowa City Senior Center. James T. Sykes, who presented the morning session, is the Executive Director of the.Colonial Club, a multi-purpose Senior Center in Sun Prairie, Wisconsin. The Colonial Club is recognized nationally for excelling in facility and program. Mr. Sykes discussed the concepts that have made this happen. GUEST SPEAKERS ADVICE 1. The building, as a physical entity, should say something about what the City feels about the people who use it and about how the people feel about themselves. 2. The elderly create the "climate" in the Center. They create more energy than they consume. They must be recognized as whole people not individual needs. 3. The Center is the bridge between the older adults and the younger people in the community. It serves as the focal point for their power and strength to fill their own needs and to offer services to the community. t the ideas of the 4 Youner,eole can elderly do not need them tontell them what they wantor the need. 5. Programs speak louder than words. If the Center is to be for everyone, it takes more than a statement of, purpose to prove it. 6. It is as important for the Center to reach those elderly who cannot attend as it is to serve those who can. After a slide presentation of the Colonial Club in action, Mr. Sykes spoke to the practical considerations of planning and implementing a Center. He covered: programming, space, staff, budget, accountability, and management. Major points covered in each area were: 141CROFILMED BY r1 JORM MICR+LA9 ` I CEDAR RAPIDS • DES MOINES Y i 1:11wW( ILMLu by JURM MICROLAB Senior Center,' kshop September 30, _18 Page 3 CEDAR RAPIDS AND D Programming 1. Timing is important - i.e. programs immediately before or after are always well attended. 2. Drop programs that sound good in theory but prove to be unpopular. 3. Don't import; programs must fill individual needs. 4. Spend equal time programming services as you do activities. 5. Balance is necessary between "events" and small meaningful groups. 6. There should always be some big event to look forward to. 7. Expect those involved to accept responsibility. A. Train teachers. B. Implementation of ideas by those who have the ideas. Space (rules of the Colonial Club Center) 1. No one but the elderly can sell items at the center. 2. Non-profit groups who meet there ,are asked for a $25 contribution. £ 3. Senior citiznes must be allowed to participate in any meeting held at the center. 5 4. Elderly groups may meet there free. t Staff i 1.' Policy should be to hire older people; only hire younger people 1 if necessary. 2. Make the job fit the person; most of their staff is part-time by choice. 3. If you can get a volunteer, don't pay. 4. Pay for scut work. 5. It helps new people to feel "in" by asking them to perform a necessary task. FIL14ED BY 1 � 16RM MICR+LAB I i . CEDAR RAPIDS • DES MOINES ■ ji I I , i , I 1:11wW( ILMLu by JURM MICROLAB Senior Center,' kshop September 30, _18 Page 3 CEDAR RAPIDS AND D Programming 1. Timing is important - i.e. programs immediately before or after are always well attended. 2. Drop programs that sound good in theory but prove to be unpopular. 3. Don't import; programs must fill individual needs. 4. Spend equal time programming services as you do activities. 5. Balance is necessary between "events" and small meaningful groups. 6. There should always be some big event to look forward to. 7. Expect those involved to accept responsibility. A. Train teachers. B. Implementation of ideas by those who have the ideas. Space (rules of the Colonial Club Center) 1. No one but the elderly can sell items at the center. 2. Non-profit groups who meet there ,are asked for a $25 contribution. £ 3. Senior citiznes must be allowed to participate in any meeting held at the center. 5 4. Elderly groups may meet there free. t Staff i 1.' Policy should be to hire older people; only hire younger people 1 if necessary. 2. Make the job fit the person; most of their staff is part-time by choice. 3. If you can get a volunteer, don't pay. 4. Pay for scut work. 5. It helps new people to feel "in" by asking them to perform a necessary task. FIL14ED BY 1 � 16RM MICR+LAB I i . CEDAR RAPIDS • DES MOINES ■ i 1 I f1iiL,tW1 ILMLU BY JORM 141CROLAB Senior Cente-"*orkshop September 30, X478 Page 4 CEDAR RAPIDS AND Budge 1. Participants should be involved personally and financially. 2. Ask funding bodies to "invest" not contribute. 3. Stay away from ear -marked money. 4. Staff is your biggest expense - and justifiably so. 5. Don't let anyone give you so much they own you. Accountability 1. Receipt every dollar you receive. 2. Account for every dollar you receive. 3. Thank whoever contributes every dollar you receive. 4. Get an independent audit. Management 1. All programs should be represented. 2. The board should meet regularly. 3. The elderly should be in charge of planning programs and budget - staff should implement their desires. 4. Leadership should come from within. COMMU14ICATION WITH ARCHITECT During lunch preliminary plans for the Senior Center were on display. Following lunch the architect, Roland Wehner, and the participants engaged in an informal discussion. Wehner explained that although he is very interested in citizen opinion concerning the Center, he has no authority in this area. All input needs, to be channeled through the Council of Elders and City staff to the City Council which does have the final authority. The afternoon session continued with Gladys Scott reading a statement by Larry Carlton, President of the Council of Aging, urging seniors to forego useless discussion on what might have or could have been. He urged them to, rather, devote their energies to the present reality and the future possibilities. Gladys then explained the procedure for the rest of the afternoon. The group was to break up first into three subcommittees: T MICROFILMED BY .i JORM MICR+LAE3 CEDAR RAPIDS • DES MOINES f I y 9 t m; 1 i 1 f1iiL,tW1 ILMLU BY JORM 141CROLAB Senior Cente-"*orkshop September 30, X478 Page 4 CEDAR RAPIDS AND Budge 1. Participants should be involved personally and financially. 2. Ask funding bodies to "invest" not contribute. 3. Stay away from ear -marked money. 4. Staff is your biggest expense - and justifiably so. 5. Don't let anyone give you so much they own you. Accountability 1. Receipt every dollar you receive. 2. Account for every dollar you receive. 3. Thank whoever contributes every dollar you receive. 4. Get an independent audit. Management 1. All programs should be represented. 2. The board should meet regularly. 3. The elderly should be in charge of planning programs and budget - staff should implement their desires. 4. Leadership should come from within. COMMU14ICATION WITH ARCHITECT During lunch preliminary plans for the Senior Center were on display. Following lunch the architect, Roland Wehner, and the participants engaged in an informal discussion. Wehner explained that although he is very interested in citizen opinion concerning the Center, he has no authority in this area. All input needs, to be channeled through the Council of Elders and City staff to the City Council which does have the final authority. The afternoon session continued with Gladys Scott reading a statement by Larry Carlton, President of the Council of Aging, urging seniors to forego useless discussion on what might have or could have been. He urged them to, rather, devote their energies to the present reality and the future possibilities. Gladys then explained the procedure for the rest of the afternoon. The group was to break up first into three subcommittees: T MICROFILMED BY .i JORM MICR+LAE3 CEDAR RAPIDS • DES MOINES 141UCl1F i6'ILu BY JORM MICROLAB Senior Centerl_, rkshop September 30,' 1 Page 5 CEDAR RAPIDS AND DES Recreation, Health, and Social Services. They would then break, and following the break, reconvene into meetings of four more subcommittees: Education, Nutrition, Information and Referral, and Volunteer/Employment. The task for each group was to compile a list of what existed in their particular area and another list of services or programs they would like to add. SENIORS PLANNING PROGRAMS FOR IOWA CITY SENIOR CENTER Summaries from the meetings follow: Health 1. Problems should come out of user needs not out of the interests of the providers. 2. Look for a retired physician to be on the committee. 3. New members: Mary Rock,'Joella Antes, Tim Bradow, Charlotte Goeltle, Nadine Bender. - 4. Suggested services to investigate: foot care,over eaters, Johnson County Medical Association, Ostemy Club, first aid -station full-time, diabetic, nutrition ed, Mecca, dental college, Red Cross - train and line up people to staff, Weight Watchers, hearing - coordinate with Wendel Johnson's Speech and Hearing Clinic. 1 Volunteer/Employment 1. Survey being planned - purpose to learn skills and talents of i senior citizens. 2. Discussion of need to make policy on availability of space for volunteers of organizations not directly connected or serving the elderly. 3. Committee purpose - to plan, advertise, implement a volunteer and employment service to promote programs for the senior citizens. A. Friendly Visiting. B. Transportation. C. Hostessing at the Center. D. Delivery of meals. MICROFILMED BY JORM MICR+LAB i CEDAR RAPIDS • DES MOINES i -i i ;I c i i i i 141UCl1F i6'ILu BY JORM MICROLAB Senior Centerl_, rkshop September 30,' 1 Page 5 CEDAR RAPIDS AND DES Recreation, Health, and Social Services. They would then break, and following the break, reconvene into meetings of four more subcommittees: Education, Nutrition, Information and Referral, and Volunteer/Employment. The task for each group was to compile a list of what existed in their particular area and another list of services or programs they would like to add. SENIORS PLANNING PROGRAMS FOR IOWA CITY SENIOR CENTER Summaries from the meetings follow: Health 1. Problems should come out of user needs not out of the interests of the providers. 2. Look for a retired physician to be on the committee. 3. New members: Mary Rock,'Joella Antes, Tim Bradow, Charlotte Goeltle, Nadine Bender. - 4. Suggested services to investigate: foot care,over eaters, Johnson County Medical Association, Ostemy Club, first aid -station full-time, diabetic, nutrition ed, Mecca, dental college, Red Cross - train and line up people to staff, Weight Watchers, hearing - coordinate with Wendel Johnson's Speech and Hearing Clinic. 1 Volunteer/Employment 1. Survey being planned - purpose to learn skills and talents of i senior citizens. 2. Discussion of need to make policy on availability of space for volunteers of organizations not directly connected or serving the elderly. 3. Committee purpose - to plan, advertise, implement a volunteer and employment service to promote programs for the senior citizens. A. Friendly Visiting. B. Transportation. C. Hostessing at the Center. D. Delivery of meals. MICROFILMED BY JORM MICR+LAB i CEDAR RAPIDS • DES MOINES ['1iwWr1Li'1[u BY JORM 141CROLAB Senior Center `rkshop September 30, 1978 Page 6 • CEDAR RAPIDS AND DES MOIRES, 10J E. Volunteer teachers. F. Chore Services - volunteer or employment. G. Telephoning elderly daily - also for committee work. H. Volunteers to take people to doctor, dentist, etc. I. Neighborhood volunteering for grocery shopping, etc. 4. Participants role to help achieve these volunteer services. 5. Volunteer group could be organized in advance to assist when Center is opened. 6. A paid worker wi11 be needed to head volunteers., 7. Secure assistance in volunteer organization by University Hospital and VA Hospital. 8. Center will only be a success if many people volunteer as paid staff out of necessity will be small. Social Services 1. Plan to divide responsibility among committee for investigation of possible Social Services for Center. 2. Necessary for these services to be available: A. Food stamp center. B. Counseling by appointment. C. Property tax, state and federal income tax form assistance. D. Medicare problems. 3. Committee plans to add questions of interest to survey prepared by Volunteer/Employment Committee. 4. Parking problem at center mentioned - SEATS service will be needed as well as City buses. 5. A food coop or other service to make grocery shopping less expensive and more accessible to the downtown. MICROFILMED BY 'JORM MICR+LAB CEDAR RAPIDS • DES MOINES 'i F ,nh is i ✓ j f ['1iwWr1Li'1[u BY JORM 141CROLAB Senior Center `rkshop September 30, 1978 Page 6 • CEDAR RAPIDS AND DES MOIRES, 10J E. Volunteer teachers. F. Chore Services - volunteer or employment. G. Telephoning elderly daily - also for committee work. H. Volunteers to take people to doctor, dentist, etc. I. Neighborhood volunteering for grocery shopping, etc. 4. Participants role to help achieve these volunteer services. 5. Volunteer group could be organized in advance to assist when Center is opened. 6. A paid worker wi11 be needed to head volunteers., 7. Secure assistance in volunteer organization by University Hospital and VA Hospital. 8. Center will only be a success if many people volunteer as paid staff out of necessity will be small. Social Services 1. Plan to divide responsibility among committee for investigation of possible Social Services for Center. 2. Necessary for these services to be available: A. Food stamp center. B. Counseling by appointment. C. Property tax, state and federal income tax form assistance. D. Medicare problems. 3. Committee plans to add questions of interest to survey prepared by Volunteer/Employment Committee. 4. Parking problem at center mentioned - SEATS service will be needed as well as City buses. 5. A food coop or other service to make grocery shopping less expensive and more accessible to the downtown. MICROFILMED BY 'JORM MICR+LAB CEDAR RAPIDS • DES MOINES 19!t,iWtiLNL0 BI' JORM MICROLAB CEDAR RAPIDS AND DES MOINES, 1041 Senior Center.^pkshop r September 30, r-78 Page 7 Recreation 1. Need to coordinate programs with Education Committee. 2. Possible programs: A. Cards. B. Gardening. C. Pool. D. Dancing. E. Golf. F. Bowling. G. Tennis. H. Outdoors: hiking, nature study, fishing. 3. Necessity for warm water pool 20'': x 30', 4' depth. Deck surrounding it: stairs not ladders. A. Has therapeutic value. B. Rec center not cooperative. C. Could be used in evening by older working people. D. Contact Johnson County medical auxiliary and Chamber of Commerce about possible funding. 4. Exercise room. A. Relaxation practice. B. Exercise program. C. Therapeutic for chronic disabilities and those recovering from fractures and immobilization of any kind. Education 1. Available at present: A. University. re B. Life Time Learning at thisitute - po point wheretoUniversity (problem MdI CROFiLMED BY JORM MICR( LAB CEDAR RAPIDS • DES MOINES 1 t I { i Senior Center.^pkshop r September 30, r-78 Page 7 Recreation 1. Need to coordinate programs with Education Committee. 2. Possible programs: A. Cards. B. Gardening. C. Pool. D. Dancing. E. Golf. F. Bowling. G. Tennis. H. Outdoors: hiking, nature study, fishing. 3. Necessity for warm water pool 20'': x 30', 4' depth. Deck surrounding it: stairs not ladders. A. Has therapeutic value. B. Rec center not cooperative. C. Could be used in evening by older working people. D. Contact Johnson County medical auxiliary and Chamber of Commerce about possible funding. 4. Exercise room. A. Relaxation practice. B. Exercise program. C. Therapeutic for chronic disabilities and those recovering from fractures and immobilization of any kind. Education 1. Available at present: A. University. re B. Life Time Learning at thisitute - po point wheretoUniversity (problem MdI CROFiLMED BY JORM MICR( LAB CEDAR RAPIDS • DES MOINES 111l.KUFiLMtu BY JORM 141CROLAB CEDAR RAPIDS AND DES MOINES IOW ` I a Senior Cente,—'-)rkshop September 30, .978 i Page 8 C. i Special interst and hobby clubs - no age limit. D. Churches - some have special groups for elderly. 1 2. Program needs and wishes. / A. Quilters - does not require a lot of energy. f B. Rug making -also takes table space. � C. Need four or five rooms for this and an adjacent room for discussion. j D. Companionship an important part of whatever classes _- offered. E. Storage space for ongoing projects. F. Book club. G. Need to consider noise level. H. Display and sales area. I. Library - browsing and how-to. a J. Self -development. 1. (Peer counseling). K. Political science - current issues, -' L. Geneology. M. Iowa's history. IN. Widow and widowers group. i 0. Music - study upcoming events. P. Language. i Q. Literature. R. Chess. S. I 1 Service of pooling rides to classes or events. i 4 7 141CROFILMEO BY 1 JORM MICR+LAB I CEDAR RAPIDS • DES MOINES Miut(Of iLMcU by JURM MICROLAB CEDAR RAPIDS AND DES Senior Center, ^kshop� September 30, 1y78 Page 9 T. Awareness of other classes offered - i.e. Kirkwood. U. Poetry class. V. Training needed in: 1. Audio -Visual techniques. 2. New sewing and cooking devices. W. Elevator to second floor absolutely essential. 3. Educational standpoint - essentials: . A. Flexibility. B. Storage space. C Equipment. D. Availability. E. Intellectual as well as manual. Information and Referral 1. An effective '`I&R-system can make a difference in the level of success of an initiated program. 2. I&R bridges the gap between the provider and the consumer. 3. The I&R staff becomes the advocate of the service providers and the users. 4. Follow up is essential to user satisfaction. 5. Training of staff is necessary because proper referral is an intricate process. 6. Advocacy if a full-time job. 7. A survey by Ebenezer suggests that four agencies are involved in I&R: United Way, Council on Aging, Public Library, Congregate Meal Sites. 8. Of these four, only Council on Aging has follow up and advocacy. 9. Council on Aging does not have enough money or staff to have a wide -spread program. MICROFILMEO BY JORM MICR+LAB i CEDAR RAPIDS • DES MOINES i .i `i j i - j Miut(Of iLMcU by JURM MICROLAB CEDAR RAPIDS AND DES Senior Center, ^kshop� September 30, 1y78 Page 9 T. Awareness of other classes offered - i.e. Kirkwood. U. Poetry class. V. Training needed in: 1. Audio -Visual techniques. 2. New sewing and cooking devices. W. Elevator to second floor absolutely essential. 3. Educational standpoint - essentials: . A. Flexibility. B. Storage space. C Equipment. D. Availability. E. Intellectual as well as manual. Information and Referral 1. An effective '`I&R-system can make a difference in the level of success of an initiated program. 2. I&R bridges the gap between the provider and the consumer. 3. The I&R staff becomes the advocate of the service providers and the users. 4. Follow up is essential to user satisfaction. 5. Training of staff is necessary because proper referral is an intricate process. 6. Advocacy if a full-time job. 7. A survey by Ebenezer suggests that four agencies are involved in I&R: United Way, Council on Aging, Public Library, Congregate Meal Sites. 8. Of these four, only Council on Aging has follow up and advocacy. 9. Council on Aging does not have enough money or staff to have a wide -spread program. MICROFILMEO BY JORM MICR+LAB i CEDAR RAPIDS • DES MOINES 141U(D1 iLMLU by JORM 141CROLAB Senior Cente'—'orkshop September 30, A78 Page 10 CEDAR RAPIDS AND DES 10. As only 10% of I&R calls come in before or after business hours, perhaps I&R for the elderly could tie in with the Crisis Center for 24-hour coverage. 11. Most of I&R calls presently are related to services provided by Council on Aging. 12. Public relations currently: newspaper, fliers, radio, AARP newsletter, Involvement, word of mouth. 13. Possible addition: continual ad in local papers, alerting people who serve the elderly - i.e. beauty parlors, mailmen, I laundries, etc. 14• A pilot study is needed to determine elderly needs. Nutrition 1. Title VII funds: from feds to Iowa Commission on Aging, to Heritage Agency on Agency, to Johnson County Board of Supervisors, to Nutrition Advisory Board, to Site Council. 2. Eligibility. A. Can't afford proper nutrition. B. Lack the skills to prepare proper meals. i C. Limited mobility makes food preparation difficult. D. Sense of loneliness: all of us experiences at one time or another; so if you meet age guidelines you're eligible. 3. Committee concerned with three areas: A. Planning meals. B. Socialization. 1 C. Coordination with recreation, education, and health. 4. Problems: A. Peer pressure negative towards those who attend (mistaken belief that you have to have a limited income to attend). B. Some participants would appreciate knowing the real cost of the meal and what the expected contribution is; others might feel uncomfortable and not being able to meet the cost. Y I41CROFILMED BY } JORM MIOR+LAB ' CEDAR RAPIDS • DES MOINES bl l t, iib iLilcu BY JURM MICROLAB • CEDAR RAPIDS AND UES '10�"IEc Inyl V Senior Center' vkshop September 30, _j78 Page 11 5. Also considered was serving style (most present liked the ? present system), choices of menus, and possibilities of two i shifts. STAFF SUMMARY AND EVALUATION IL took one month of hard work to plan and implement this workshop. At least 50 people worked on it in one phase or another. 63 people attended the workshop. Financially, it cost approximately $500 in donations - plus staff time (which in this case was 90% free, staff .j being a practicum student). i It was a very successful activity worth the organizational effort when one realizes that something very exciting happened in this workshop. When the Council of Elders began it was a small, hand- picked group, chosen to advise the City in its new, major endeavor. nrl Sincethen the Council of Elders has expanded its membership to 17 board members and over 20 more citizens involved in subcommittees or advisory roles. The workshop brought new participants into the picture. Each step involved a few more elderly. Other service providers and funding bodies became active in the proceedings; the County Board of Supervisors and the Gerontology Center paid for the speaker; Heritage Agency paid for the printing and supplied the names, AARP members labeled the envelopes and stuffed them, the First Christian Church corrected and folded the enclosures, and the City of �._ Iowa City coordinated, facilitated, and picked up the remainder of the expenses. People who had never been involved or informed about a senior center left the workshop not only understanding what a center is, but feeling a commitment to this center. Slowly but surely the circle of those who are knowledgeable about the philosophy and planning of a center is expanding. From a City commitment to serve part of their constituency, the Center is becoming a community commitment. As the subcommittees become more comfortable in their planning role, as they seek more support and information from the elderly community, as they involve more agencies as information sources and funding sources, the concept of a multi-purpose senior center comes closer to being a reality. i MICRO(ILNED BY JORM MICR+LAB , 1 CEDAR RAPIDS • DES MOINES I•IruNr iLi' U by JURM MICROLAH CEDAR RAPIDS AND WHAT IS A SENIOR CENTER? Jim Sykes Executive Director Colonial Club Sun Prairie Wisconsin A senior center provides a place where older adults may create the services and the climboetwhich lend dignity and purpose lives as retired persons, A senior center --run by and for older adults --provides a focal point within a Community ce for re they older adultsppbe seen and havecan . status,. recognized by the community; a place to which they can go and out of which services and programs can. be provided. A senior center is--or--can become-- • A bridge between the community's older adults and ,the younger people. # An arena within out civic andsocial adults carry obligations. tion • A symbol of a community's imprtangnialive, that older people are diverse, and entitled to certain amenities and a share of the community's resources• • A dynamo creating and using energy in a self-help program where one both gives and receives, leads and follows, speaks and is heard. •>F A senior center provides the best organization for assessing needs, setting priorities, and ducting responsive programs, it A senior center requires special design, facilities, equipment -and furnishings to meet the special and diverse needs of older adults. Y' 141CROFILI4 I JORM MIO i CEDAR RAPIDS h11Uiw� u BY DORM MICKULAB CDAR RAPIDS DES '10I'IE IDS -p_ • A senior center is a needed community facility. Every community has an obligation, the opportunity, and the resources to develop a center for older adults. • A senior center should bo, ideally, a separate facility, designed or rehabilitated particularly for older adults. The senior center should not be a part of a so-called multi -service center serving sequontially or simultaneously in separate areas the young, the recidivists, the alcoholoics, etc. Among the objectives of a senior center --worthy of that dusignation -are the following: . To serve all older people and as many of their needs as possible. . To have in key staff and nearly all lay leadership roles older adults. . To develop a transportation system which enables tho handicapped, the frail, the.ilmlobilized (for whatever reason) to move about --to the center, health services, shopping, visiting. . To offer a balanced program of information and recreation, nutrition services and exercise, health screening and cultural events, personal counseling and small groups, work opportunities and quiet places serving those who come and ... . To reach out to those who cannot, or do not, come to the center with a systematic outreach effort with older people reaching out to older people. To become the advocate, the intervener, the defender, the interpreter of older people: their skills, wisdom, needs and problems. Y=•te a', MICROFILMED BY 'I JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1 M iul<Ut 1LMLU by JUR14 LIICROLAB • LuFR RAPIDS AND UES '47grI , t I Y To so operate and function, as to make certain older people do not become a client class --recipients of services, people primarily in need, dependont, but rather to operate in such a way that older people are recognized for their ability to share responsibility for thuir lives, their friends, their peers, somo of whom reside in nursing homes and others who may be isolated in their homes. To set no barriers to participation Dither through fees or through taking on an image which precludes some from wanting to participate. In the light of these incomplete but indicative objectives, a community intending to provide opportunities for its older citizens should develop its own criteria as to what it will build i or rehabilitate, where, and for whom. Specifically, I suggest these criteria Will the center be located as near to a concentration of older people as possible? Will the center utilize tho skills and energy, talents and experience, of older adults --in paid and volunteer positions? Will the center mount a major effort to reach out to the isolated, the minorities, the poor elderly? Will the center provide a broad range of programs and services? i Will the center establish a transportation network to assure accessibility? Will the center bring together existing agencies to increase coordination, and reduce potential overlap? Will the center develop a broad base of community support both for cash and volunteer resources? There are other criteria suitable and needed for each community but the general goal is to create the capability to provide comprehensive services, cooperatively, and in a coordinated manner by and for older adults. MICROFILMED BY JORM MICR+LAB f CEDAR RAPIDS • DES MOINES I I i i j M iul<Ut 1LMLU by JUR14 LIICROLAB • LuFR RAPIDS AND UES '47grI , t I Y To so operate and function, as to make certain older people do not become a client class --recipients of services, people primarily in need, dependont, but rather to operate in such a way that older people are recognized for their ability to share responsibility for thuir lives, their friends, their peers, somo of whom reside in nursing homes and others who may be isolated in their homes. To set no barriers to participation Dither through fees or through taking on an image which precludes some from wanting to participate. In the light of these incomplete but indicative objectives, a community intending to provide opportunities for its older citizens should develop its own criteria as to what it will build i or rehabilitate, where, and for whom. Specifically, I suggest these criteria Will the center be located as near to a concentration of older people as possible? Will the center utilize tho skills and energy, talents and experience, of older adults --in paid and volunteer positions? Will the center mount a major effort to reach out to the isolated, the minorities, the poor elderly? Will the center provide a broad range of programs and services? i Will the center establish a transportation network to assure accessibility? Will the center bring together existing agencies to increase coordination, and reduce potential overlap? Will the center develop a broad base of community support both for cash and volunteer resources? There are other criteria suitable and needed for each community but the general goal is to create the capability to provide comprehensive services, cooperatively, and in a coordinated manner by and for older adults. MICROFILMED BY JORM MICR+LAB f CEDAR RAPIDS • DES MOINES I'liwWr iLMLU BY JORM MICROLAB MINUTES CITY -UNIVERSITY MEETING OCTOBER 20, 1978 CI'1Y MANAGER'S CONFERENCE ROOM • CEDAR RAPIDS AND DES MO "IES. '.4'd PERSONS PRESENT: Neal Berlin, Richard Gibson, Dennis Kraft, Ray Mossman, Paul Glaves, Richard Plastino Urban Renewal: It was reported that as of this time the State Executive Council has not yet acted on the acquisition of the Belle and Short property but that as of this point the State Board of Regents has approved the acquisition and that no problem is anticipated. Mr. Gibson indicated that the University is concerned at this time over the imprecise conditions surrounding the Phase 2 urban renewal streetscape project (the landscaping design of Washington, Capitol and Clinton Streets). Mr. Glaves indicated that the level of treatment on Clinton, Washington and Capitol tStreehe ts would not be as Plaza (Phase 1) project. elaborate as that which is presently taking place Mr. Claves also indicated that correspondence sent by the City Manager to the University provided assurances regarding design of Capitol and Washington Streets. Mr. Berlin indicated that the City's landscape consultant, Jack Leaman, will be preparing concepts and design schemes for this project and that he would like to have the University react to these once they are prepared. Mr. Berlin also indicated that he thought it should be a joint effort between the City and the University on this project. Mr. Gibson indicated that the University's landscape architect consultant, Crose-Gardner of Des Moines, would be working with the University on the Phase 2 project as well as providing landscape designs for the block south of the Library, the Lindquist block and the interphase between the University property and the Old Capitol mall. Mr. Berlin then suggested that the planners, consultants, and representatives from the City, the University, and Old Capitol should meet on this project in the near future. This joint meeting was subsequently set up for Tuesday, October 24. River Corridor Sewer: om Mr. Plastino indicated that as of this time this pot yet rclie lalso ved aindicny atedtatrthis the Environmental Protection Agency app g project. time he was anticipating a spring -summer construction rkingnit1rclationshipation. Mr. �lwithaCity dicated that the University is very happy with the Engineer Gene Dietz. At the present time the University is compiling a comprehensive list of all of their concerns and 'that those which are unanswered by the plans and specs will be brought to Mr. Dietz's attention. Mr. Gibson discussed the possibility of an open public meeting to inform people about the activities which are scheduled to occur on this project. Mr. Berlin agreed that this would be a good way of informing the public about the nature and scheduling of the project. No specific date was set at this time for this meeting. MICROFILMED OY JORM MICR+LAB l i CEDAR RAPIDS • DES MOINES 2116 i `i i l I i �I -j i i I I MINUTES CITY -UNIVERSITY MEETING OCTOBER 20, 1978 CI'1Y MANAGER'S CONFERENCE ROOM • CEDAR RAPIDS AND DES MO "IES. '.4'd PERSONS PRESENT: Neal Berlin, Richard Gibson, Dennis Kraft, Ray Mossman, Paul Glaves, Richard Plastino Urban Renewal: It was reported that as of this time the State Executive Council has not yet acted on the acquisition of the Belle and Short property but that as of this point the State Board of Regents has approved the acquisition and that no problem is anticipated. Mr. Gibson indicated that the University is concerned at this time over the imprecise conditions surrounding the Phase 2 urban renewal streetscape project (the landscaping design of Washington, Capitol and Clinton Streets). Mr. Glaves indicated that the level of treatment on Clinton, Washington and Capitol tStreehe ts would not be as Plaza (Phase 1) project. elaborate as that which is presently taking place Mr. Claves also indicated that correspondence sent by the City Manager to the University provided assurances regarding design of Capitol and Washington Streets. Mr. Berlin indicated that the City's landscape consultant, Jack Leaman, will be preparing concepts and design schemes for this project and that he would like to have the University react to these once they are prepared. Mr. Berlin also indicated that he thought it should be a joint effort between the City and the University on this project. Mr. Gibson indicated that the University's landscape architect consultant, Crose-Gardner of Des Moines, would be working with the University on the Phase 2 project as well as providing landscape designs for the block south of the Library, the Lindquist block and the interphase between the University property and the Old Capitol mall. Mr. Berlin then suggested that the planners, consultants, and representatives from the City, the University, and Old Capitol should meet on this project in the near future. This joint meeting was subsequently set up for Tuesday, October 24. River Corridor Sewer: om Mr. Plastino indicated that as of this time this pot yet rclie lalso ved aindicny atedtatrthis the Environmental Protection Agency app g project. time he was anticipating a spring -summer construction rkingnit1rclationshipation. Mr. �lwithaCity dicated that the University is very happy with the Engineer Gene Dietz. At the present time the University is compiling a comprehensive list of all of their concerns and 'that those which are unanswered by the plans and specs will be brought to Mr. Dietz's attention. Mr. Gibson discussed the possibility of an open public meeting to inform people about the activities which are scheduled to occur on this project. Mr. Berlin agreed that this would be a good way of informing the public about the nature and scheduling of the project. No specific date was set at this time for this meeting. MICROFILMED OY JORM MICR+LAB l i CEDAR RAPIDS • DES MOINES 2116 , P— t•Lu<UriLALD by JORM 1.11CROLAb CEDAR RAPIDS AtlD DE City of Iowa Clh MEMORANDUM DMe November 8, 1978 TO: Neal Berlin, City Manager // /@W: Robert P. Keating, Fire Chiefyfr Nis October 1978 Monthly Report The following is a report of the activities of the Iowa City Fire Department for the month of October,. The department responded to a total of 79 emergency' related calls during the month. Whereas all fires are potentially dangerous even very small fires because of their ability to spread rapidly, the department did not experience what might be termed serious fires in regard to loss due to fire. The past month proved to be one of the departments more successful months with fire losses totaling only some $4100 dollars, The department also conducted many successful fire prevention programs during National Fire Prevention Week. The most successful being Sparky which was presented to all elementary schools. The department reagived.many.good.and:favorable comments from teachers and parents as well. FUTURE ACTIVITY: The department will turn it's attention back to third quarter fire inspections and gear up for completion of S.U.I. inspections by January 1st. MICROFILMED By JORM MICR+LA13 CEDAR RAPIDS • DES MOINES 2117 I -- i L, i j 24 3 217 "A t r t•l L[WrILMLu by JURM MICROLAb CEDAR RAPIDS AIIU UC:, 'ItIMILY REPORT r FIRE PEnAPri'017 FIRE DEPARTI,IE14T ACTIVITIES TIIIS 110..17`1: TUN YEAR TO PATE 101TI( OF OCTOBER 1978 LAST YEAR TO !)ATF FIRE ALARIL4_ (P -- RL•Mir-(-FTIE�%F, 0 24 3 217 "A 237 NO THIS �(I'�ti�— -- 1F FIRE ALAP,!L� HO?DTII LOSS THIS MONTH VALUATION LOss THTS YEAR 26 35 4 MSE 44 44 150 _ 58 $171.649.19 T'rUrtMAM(P 7 —79 — 119 103 20,h08.00 TO nL .11F.Rr(-!ICTCS 49.00 49.00 577 494 171SPEC.TI(11JS 399 i -- 1886 Tufe WAD -- i7 151612 - 7 — —J- i—��— .�T•LIFTI".�S—I-^1•f—_'r-t?j--_r F(fM4TfT - 1 —fi—r Y�R,T�?rfi'ARiRI' 27 --- -------9 3—_ 5 57 —i 4 ------ ° -----Q--- _-14 1 - i!TL�O---- �M-TWIT INSTRUCTIOIJ 186-1979- 12 2002 PIN Ifi'TETATRCr.4 �7A'T. P(fiT-- l17 --- e --_66 -`-' PfPT �f77ft�.S --- --1$2_—_ 4 — Q---- —=-2----=- --A 3 --- -' 77----- I liF it S Tcl FT/ --1 TI::Ti..RS_-- 0 --�3 3 2---- 3 �ATifi (SFITr?EFT�'ItlCftc -- — a rmor err -U VI L1 ---a ° 3 ° - MI A7+1+' Tli-crfUfC7A'f— _ ° 7 141CROFILMEO BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES — -- ° i 'LA"IrICATTON NO THIS 1F FIRE ALAP,!L� HO?DTII LOSS THIS MONTH VALUATION LOss THTS YEAR I Less LAST YEAR J ^TlilfLirR'fi i 'rarvra- r 4 549.00 $q nnn 135 981.62 $171.649.19 11 $3.523,00 14 650,00 _ 70.08 20,h08.00 9 49.00 49.00 9,94_7:00 .00 L"L OF 101171' UT THIS MONTH THIS YF.AC THIS IY1117I1 Tufe WAD 141CROFILMEO BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES FIILdUI ILMI U 6Y JORM 1.11CROLAG CLDAM RAPIDS AND 'DES ' Fires in suildlnp i t .i I $549.00 Fires in Motor vehicles 11 I FIILdUI ILMI U 6Y JORM 1.11CROLAG CLDAM RAPIDS AND 'DES ' Fires in suildlnp 4 $549.00 Fires in Motor vehicles 11 $3,523.00 69 2 49.00 Fires in Rubbish 49.00 Other Fires Outdoors 7 .00 Malicious his* Ala:,@ 27 .00 Other False Ald= 17 .00 Aperte>rnts 1 49.00 60 0 .00 Dwllir�@ .00 13 0 oo . Rotel@ - Hotels 120.00 other Residential 1 500.00- 2 0 .00 Institutions 22,100.00 Schools - Collsp@ 0 .00 Public As"AlY 0 .00 stores - Offices 0 .00 M@nufsoturing 0 .00 0 .00 Storage 2 .00 111@0111@0@00@ AM October 1978 WTAL TO DAT: No 131 $158,299.62 69 39,980.08 24 49.00 14 .00 105 .00 51 .00 19 - 10,646.73 60 61,4.61.751 0 .00 13 13,095.14 3 120.00 5 143.00 2 00 7 22,100.00 1 2,859.00 0 .00 21 47,874.00 MICROFILMED BY �I JORM MICF:I+LAB CEDAR RAPIDS • DES MOINES I•tiw(W iLMLU BY JORM MICROLAB __1 • CEDAR RAPIDS AND DES MO ."IES, IOWA TO: Robert P. Keating, Fire Chief SUBJECT: Monthly Report DATE: October 1978 The following is a report of the activities of the Fire Marshal's Office for the month of October 1978. -Fire Prevention and Safety Presentations: During the week of October 8 - 14, 1978 the Fire Department personnel visited all elementary schools to teach fire safety. Also three first place plaques were presented for our poster coloring contest. Winners were Chad Denison, 1831 Glendale Rd., Hoover School, 4th Grade. Leslie Langhough, 5 Durham Ct., Robert Lucas School, 5th Grade. Kelly McDonald, 116 S. Dodge, Iowa City Catholic Grade School, 6th Grade. These winning posters will be entered in the State Poster Contest. Over 2000 coloring books and fire prevention materials were distributed to the children. A Sparky program was presented by the Captains and Firefighters. A special thank you to Captains Nicola, Delsing, Fjelstad and Firefighters Farmer, Rocca, Bogs, Beckler, Brooks, and Lynch. These Fire Department personnel did an excellent job during Fire Prevention Week. Also, Firefighters Fabian and Beckler presented a Fire Safety Program at Northwestern Bell Telephone Co. for their annual family night. Over 300 persons attended the program. MICROFILMED BY JORM MICR+LAB I CEDAR RAPIDS •DHS Id01NE5 I I I i i ,r I i i t i I•tiw(W iLMLU BY JORM MICROLAB __1 • CEDAR RAPIDS AND DES MO ."IES, IOWA TO: Robert P. Keating, Fire Chief SUBJECT: Monthly Report DATE: October 1978 The following is a report of the activities of the Fire Marshal's Office for the month of October 1978. -Fire Prevention and Safety Presentations: During the week of October 8 - 14, 1978 the Fire Department personnel visited all elementary schools to teach fire safety. Also three first place plaques were presented for our poster coloring contest. Winners were Chad Denison, 1831 Glendale Rd., Hoover School, 4th Grade. Leslie Langhough, 5 Durham Ct., Robert Lucas School, 5th Grade. Kelly McDonald, 116 S. Dodge, Iowa City Catholic Grade School, 6th Grade. These winning posters will be entered in the State Poster Contest. Over 2000 coloring books and fire prevention materials were distributed to the children. A Sparky program was presented by the Captains and Firefighters. A special thank you to Captains Nicola, Delsing, Fjelstad and Firefighters Farmer, Rocca, Bogs, Beckler, Brooks, and Lynch. These Fire Department personnel did an excellent job during Fire Prevention Week. Also, Firefighters Fabian and Beckler presented a Fire Safety Program at Northwestern Bell Telephone Co. for their annual family night. Over 300 persons attended the program. MICROFILMED BY JORM MICR+LAB I CEDAR RAPIDS •DHS Id01NE5 hiiu<W ii-NEU BY JOR14 141CROLAB CEDAR RAPIDS AMID DES r�. Training Officer Hansen gave a fire safety talk and fire extinguisher demonstration at A.C.T., with over 100 people attending this session. Fire Marshal and Training Officer presented fire talks and demonstrations at Beverly Manor Nursing Home for all staff personnel. Approximately 35 persons attended this class. Fire Marshal video taped a fire safety talk for staff personnel at Proctor & Gamble Co. to be shown to all their employees. Fire Marshal conducted fire drills and talks at Iowa City Residence for Women, Johnson County Home and 2 University Day Care Schools. Liuet. Stutzman and Firefighter Nelson gave a fire safety talk at Mark IV Community Center for 15 persons. It is ent memebers had many activities. very evident the Fire Departm INVESTIGATIONS: 6 One of these investigations was an arson fire. Gasoline had been;thrown in the window of a vehicle on the front seat, a flaming book of matches was then thrown into the vehicle. Investigation is coninuing. With the help of the department officers all fire causes were determined. I41CROFIL14ED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES ■ j 1 II I i { i y .i i 1 1 i 1 , hiiu<W ii-NEU BY JOR14 141CROLAB CEDAR RAPIDS AMID DES r�. Training Officer Hansen gave a fire safety talk and fire extinguisher demonstration at A.C.T., with over 100 people attending this session. Fire Marshal and Training Officer presented fire talks and demonstrations at Beverly Manor Nursing Home for all staff personnel. Approximately 35 persons attended this class. Fire Marshal video taped a fire safety talk for staff personnel at Proctor & Gamble Co. to be shown to all their employees. Fire Marshal conducted fire drills and talks at Iowa City Residence for Women, Johnson County Home and 2 University Day Care Schools. Liuet. Stutzman and Firefighter Nelson gave a fire safety talk at Mark IV Community Center for 15 persons. It is ent memebers had many activities. very evident the Fire Departm INVESTIGATIONS: 6 One of these investigations was an arson fire. Gasoline had been;thrown in the window of a vehicle on the front seat, a flaming book of matches was then thrown into the vehicle. Investigation is coninuing. With the help of the department officers all fire causes were determined. I41CROFIL14ED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES ■ IIIIUIWFILMLD BY JURM I.11CROLAB CEDAR RAPIDS ACID DES FOLLOW UP INSPECTIONS - 13 The fire officers and fire fighters have been doing daily in-service inspections of mercantile businesses. When the business places are completely inspected the officers will start inspections of all University of Iowa buildings. Correction letters have been sent to all violators. INSPECTIONS - 44 Beer Permits (Renewals) - 7 Beer Permits Re -inspections - 4 Multi -Dwelling - 5 Day Care for State Certification - 3 Placement of Smoke Detectors - 8 Building Plan Review - 4 Underground Tank Testing - 1 Street Plan REview - 3 Fire Alarm Review - 4 Fraternity House - 2 Systems Unlimited - 3 SPECIAL MEETINGS AND CONFERENCES - 15 Hawkeye Inspectors Conference at Des Moines, 2 days. Bi -State Monthly Meeting at Sterling, Illinois, 1 day. Meeting Assistant County Attorney - 2 Senior Building Official - 8 Environmental Health University of Iowa - 3 Fire Marshal used 1 day vacation. Respectfully submitted, Lawrence H. Kinney Fire Marshal T- ?� 41CROFILMED BY DORM MICR+LAB CEDAR RAPIDS - DES MOINES t•iiCi<UrILMLU BY JURM MICROLAB CEDAR RAPIDS AtID DES MO 9E`_, !OW I � � - ,i i; TRAINING REPORT I DATE October 1978 SHIFT #1 NUMBER of HOURS 162 NUMBER OF DRILLS 41 SHIFT #2 NUMBER OF HOURS 354 NUMBER OF DRILLS 78 SHIFT #3 NUMBER OF HOURS 270 NUMBER OF DRILLS 67 TOTAL NLMER OF HOURS: 786 TOTAL NMER OF DRILLS; 186 j EQUIPMENT AT DRILLS: 4" HOSE TRUCK #351 3 TRUCK #367 7 3 " HOSE 400 TRUCK #3511 17 TRUCK #369 2 2-'' HOSE 150 CAR WMO 0 IV HOSE 600 TRUCK 6562 14 FT. OF BOOSTER 225 TRUCK #363 2 FT. OF LADDERS 668 TRUCK 064 5 TIMES PUMPS USED 20 TRUCK 1565 12 NOZZLE LINES 20 TRUCK #x366 2 , , OTHER MINOR EQUIPMENT: Ropes, stokes baskent, ladder nozzle, maps, red books, { i films, projectors, hazardous materials classes, Resusci-Annie, C.P.R., outlines' inspection books, fire prevention programs, all hand extinguishers, pike poles,1 and air masks. i I i I Officers and men partook in 186 drills with a total of 786 hours of training. Between work on the budget, getting specs ready for mini -pumper and a very informative fire prevention week "hands on" training was a little low for the month. We did manage to have a lot of time on the aerial ladder and stokes baskets. All are necessary for rescue work. i ,MICROFILMED BY,. ;1 JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1 19l utJi iLALu BY JORM MICROLAB CEDAR RAPIDS AND D i -- + October Training Report, cont. We still have a problem of a training yround. It seems wherever we try to - work on a program we are in the way. As always the quality of men on the department are able to cope, however, it gets harder and harder as the years - roll by. The Training officer is on a committee .for Johnson County Heart Association. i .. _.. Wehad our first meeting 10-26-78. Not much other than organizational things were discussed. 4 �4. The Training Officer also went with the Fire Marshal on some very interesting - fire investigations. Firefighters Mumford, Lynch, Batt. Chief Kloos and the Training officer of the department attended a school in Ames on Valve and Nozzle Maintenance. �. It has already .paid by .correcting a small problem with a valve that could have been very expensive. I '! Again many thanks to the officers and men that are making the training program! work: I Respectfully submitted, �111CROFILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES hiu<UIiLMED BY JURM MICROLAB • CEDAR RAPIDS AHU City of Iowa City MEMORANDUM DATE: November 7, 1978 TO: Neal Berlin, City Manager FROM: Dennis R. Kraft, Director of Planning B Program Development RE: Monthly Report for October Attached is the monthly report for the month of October, 1978, I for the Department of Planning and Program Development DRK/ssw Attachment 4ICROFILMED BY DORM MICR+LAB CEDAR RAPIDS • DES MOINES 6iit,KUh iLMiLU BY JURM MICROLAB 1 CEDAR RAPIDS AND DE r1 /1 i i PLAN ADMINISTRATION MONTHLY REPORT OCTOBER 1978 i �i ' OCTOBER ACTIVITY: Staff reports prepared by the Plan Administration Division during the month of October included the review and analysis of three applications for rezoning, an application for voluntary annexation, two preliminary plats, a final plat, two preliminary Planned Area Development plans, and one preliminary Large Scale Residential Development Plan. Other work activities during the month of October included: (a) minor revisions to the proposed Tree Regulations, (b) development 1 of fence regulations, (c) preparation of a planned unit development ordinance, i and (d) time involved in preparation of the budget. PROJECTED ACTIVITY: m.lNo specific numeric objectives for subdivision plat reviews, rezoning application the impossibility of predicting the number reviews, etc. are established due to of submissions which will be filed. Other work activities anticipated include. budget preparation and continued development of a new zoning ordinance. 1 I i Y� �Y MICROFILMED BY ,qi ' DORM MICR+LAB i CEDAR RAPIDS • DES MOINES fliw<Ut iLAILU by JURM NICROLAB CEDAR RAPIDS AND DES CDBG DIVISION MONTHLY REPORT OCTOBER 1978 I. Fifth Year Application 1. The Committee on Community Needs held two public meetings to gather input from citizens about programs to be carried out during FY 180 (October 4 and 5). 2. The staff compiled these recommendations into a booklet of project proposals with accompanying worksheets to be used by CCN in developing a budget recommendation. 3. The Committee on Community Needs met on October 18 and again on October 23 to develop budget proposals. These were presented at a public meeting for citizen review on October 26. 4. The staff prepared minutes for these minutes and revised worksheets to be used in the November 1 meeting where final recommendations to be submitted to Council were developed. II. Housing Assistance Plan 1. Sue Sheets attended a national conference on housing and community development projects. Additional information was gathered regarded compiling a good Housing Assistance Plan. III. Small Cities Application 1. Debra Martzahn and Bill Keating put together advocacy papers describing conditions in three neighborhoods under consideration for the Small Cities application. 2. It was discovered that the application submission date had been moved forward to January 15. The time schedule for preparation of the application was, therefore, revised. Consideration was given to hiring a consultant to minimize delay during the preparation of the application. IV. Senior Center 1. Preliminary floor plans for the senior center were developed. The status of floor plan development is as follows: In June three schematics were developed for the purpose of submitting a Title V application. In September we began developing the true schematics for the building ---one version was completed. In October the September schematics were revised. At this time, the project has been tabled until the Ecumenical Housing project status is firmly determined. 2. The Title V funding for furniture was processed. The staff requested a 90 -day extension, allowing us not to have the funds encumbered until March. Language for a contract awarding interior design work was drafted. 3. The Joint Project Task Force met on Wednesday, October 11. 4. The staff prepared rationale for developing a management system and qc .* MICROFILMED BY .' JORM MICR+LAB , CEDAR RAPIDS • DES MOINES V i I i i I 1 fliw<Ut iLAILU by JURM NICROLAB CEDAR RAPIDS AND DES CDBG DIVISION MONTHLY REPORT OCTOBER 1978 I. Fifth Year Application 1. The Committee on Community Needs held two public meetings to gather input from citizens about programs to be carried out during FY 180 (October 4 and 5). 2. The staff compiled these recommendations into a booklet of project proposals with accompanying worksheets to be used by CCN in developing a budget recommendation. 3. The Committee on Community Needs met on October 18 and again on October 23 to develop budget proposals. These were presented at a public meeting for citizen review on October 26. 4. The staff prepared minutes for these minutes and revised worksheets to be used in the November 1 meeting where final recommendations to be submitted to Council were developed. II. Housing Assistance Plan 1. Sue Sheets attended a national conference on housing and community development projects. Additional information was gathered regarded compiling a good Housing Assistance Plan. III. Small Cities Application 1. Debra Martzahn and Bill Keating put together advocacy papers describing conditions in three neighborhoods under consideration for the Small Cities application. 2. It was discovered that the application submission date had been moved forward to January 15. The time schedule for preparation of the application was, therefore, revised. Consideration was given to hiring a consultant to minimize delay during the preparation of the application. IV. Senior Center 1. Preliminary floor plans for the senior center were developed. The status of floor plan development is as follows: In June three schematics were developed for the purpose of submitting a Title V application. In September we began developing the true schematics for the building ---one version was completed. In October the September schematics were revised. At this time, the project has been tabled until the Ecumenical Housing project status is firmly determined. 2. The Title V funding for furniture was processed. The staff requested a 90 -day extension, allowing us not to have the funds encumbered until March. Language for a contract awarding interior design work was drafted. 3. The Joint Project Task Force met on Wednesday, October 11. 4. The staff prepared rationale for developing a management system and qc .* MICROFILMED BY .' JORM MICR+LAB , CEDAR RAPIDS • DES MOINES V } ii I ,j i hiiutUr 1Li9Lu by JURM MICROLAB CEDAR RAPIDS AND -2- CDBG Division staffing for the senior center. It was decided that the senior center coordinator should be hired during Spring 1979. S. Bette Meisel continued her work with the Council of Elders. At this point, approximately 60 individuals are involved in program development. It appears that if the momentum is continued, the senior citizens will take a lead in developing programs for the senior center. Bette Meisel has met with each of the seven Council of Elders subcommittees to assist them in program development. V. Neighborhood Site Improvements 1. On October 25 Sue Sheets held a northside neighborhood meeting to prioritize public site improvements to be put in that neighborhood. VI. Computerization of Planning Data 1. Debra Martzahn visited the Planning Computerization Program (DIME)• in Des Moines, Iowa. Other priority projects have limited the amount of time she has to continue work on this project. VII. Administrative Details 1. During the month of October, six individuals were invited to interview for the Planner/Program Analyst position. Three of the individuals declined to either interview or accept the position because of salary. One person accepted the position. Additional interviews were scheduled for the first part of November. 2. The staff detailed work programs for the next nine months to identify all the projects that will potentially "fall through the cracks" if adequate staffing is not received. This information was presented to the City Council. 3. Dennis Kraft and Julie Vann attended a HUD workshop detailing HUD perspectives on preparing the fifth year CDBG application, Housing Assistance Plan, and Small Cities grant application. This was a two-day workshop. It was very enlightening and beneficial. 4. The staff continued to work on a handicapped parking policy. Now that initial spaces have been reserved, there is some concern about the process through which additional spaces will be identified. The staff contacted Johnson County Association of Handicapped Citizens for additional information on this topic. S. The staff organized a bus tour for Council members to monitor currently completed CDBG projects. t MICROFILMED BY t ,f JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1 I Yu,i<UriLMCU BY JORM MICROLAB N CEDAR RAPIDS AND 'DES 1 DEVELOPMENT DIVISION MONTHLY REPORT OCTOBER 1978 GOALS: 1. Carry out project management procedures and prepare management documents and records consistent with City Council policies and HUD requirements. 2. Carry out a program marketing consistent with City Council decisions and HUD requirements. 3. Develop and implement an economic development program consistent with City Council decisions. 4. Accomplish City land acquisition and land disposition activities consistent with City Council decisions and in a timely manner. S. Participate in the preparation of the Capitol Improvements Program and Capitol Budget, consistent with sound financial management procedures. ACTIVITIES: I. Downtown Development A. Planning i y --Met with representatives of Old Capitol Associates, the University of Iowa and Ames Engineering to discuss the CBD Streetscape, Phase II, { Improvement Project. --Provided transit ridership and routing information to Old Capitol Associates for presentation to their prospective tenants. B. Marketing --Met with representatives of Carl Walker and Associates to discuss parking rates for the hotel on Block 64. --Corresponded with the DEY Building Corporation regarding parking rates on Block 64. Requested additional financial information to support a less than market rate. C. Management --Corresponded with, and met with representatives of Old Capitol Associates regarding the Building Code amendment eliminating the requirement for 60 feet on all four sides of Old Capitol Centre. --Established procedures for referral of CBD building permits with exterior changes to the Design Review Committee. --Met with members of the Downtown Association and Parkview Company to discuss City Plaza construction. --Performed daily observation trips to City Plaza to discuss progress with the contractor and with the merchants. --Accompanied representatives of Old Capitol Associates and the building official to the ICBG office in Kansas City for a preliminary plan check and discussion of Old Capitol Centre. --Held discussions with several merchants, a local attorney and the Traffic Engineer regarding the establishment of loading zones and no parking areas in the CBD. :41CROFILMED BY JORM MICR+LAB 1 CEDAR RAPIDS - DES MOINES r I I I i I Yu,i<UriLMCU BY JORM MICROLAB N CEDAR RAPIDS AND 'DES 1 DEVELOPMENT DIVISION MONTHLY REPORT OCTOBER 1978 GOALS: 1. Carry out project management procedures and prepare management documents and records consistent with City Council policies and HUD requirements. 2. Carry out a program marketing consistent with City Council decisions and HUD requirements. 3. Develop and implement an economic development program consistent with City Council decisions. 4. Accomplish City land acquisition and land disposition activities consistent with City Council decisions and in a timely manner. S. Participate in the preparation of the Capitol Improvements Program and Capitol Budget, consistent with sound financial management procedures. ACTIVITIES: I. Downtown Development A. Planning i y --Met with representatives of Old Capitol Associates, the University of Iowa and Ames Engineering to discuss the CBD Streetscape, Phase II, { Improvement Project. --Provided transit ridership and routing information to Old Capitol Associates for presentation to their prospective tenants. B. Marketing --Met with representatives of Carl Walker and Associates to discuss parking rates for the hotel on Block 64. --Corresponded with the DEY Building Corporation regarding parking rates on Block 64. Requested additional financial information to support a less than market rate. C. Management --Corresponded with, and met with representatives of Old Capitol Associates regarding the Building Code amendment eliminating the requirement for 60 feet on all four sides of Old Capitol Centre. --Established procedures for referral of CBD building permits with exterior changes to the Design Review Committee. --Met with members of the Downtown Association and Parkview Company to discuss City Plaza construction. --Performed daily observation trips to City Plaza to discuss progress with the contractor and with the merchants. --Accompanied representatives of Old Capitol Associates and the building official to the ICBG office in Kansas City for a preliminary plan check and discussion of Old Capitol Centre. --Held discussions with several merchants, a local attorney and the Traffic Engineer regarding the establishment of loading zones and no parking areas in the CBD. :41CROFILMED BY JORM MICR+LAB 1 CEDAR RAPIDS - DES MOINES m U(UFiLMLU BY JORM MICROLAB CEDAR RAPIDS AND DES I -2- Development Division II. Economic Development --Met with representatives of the Ecumenical Housing Corporation regarding real estate aspects of their housing development. --Corresponded with the Des Moines HUD office regarding Iowa City's CBD real estate. IIL Land Acquisition/Land Disposition --Met with Don Johnson from Winegar Appraisal Company regarding appraisals of the land to be acquired for the South Gilbert Street Tight Mr. Johnson is now under contract with the City and is performing the appraisal work. IV. Capitol Improvement Program Met with Finance Department staff to discuss procedures to be used for review of CIP submissions for the new Capitol Improvements Program and the FY 180 Capitol Budget. I41CROFIL14ED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES J 6iil,KUriLMELJ BY JORM MICROLAB CEDAR RAPIDS AND DES POLICE DEPARTMENT Monthly Report October, 1978 Most categories of offenses remained relatively stable with major increase in numbers of the preceeding month. Only one some decline occurred. offenses was noted and in a few categories, motor vehicle theft For example, burglary declined by eighteen; by fourteen; disorderly conduct, -41; and motor vehicle acci- dents, -17, as compared to the previous month. The exceptions to the decrease are vandalism, +78; OMVUI, +6; and assists and sts for police services, +95. Total citizen generated reque services numbered 2,345. Traffic and parking citations or arrests totaled 2,583 of 2,681 services. Thirty-nine cases were assigned to the Detective Division for follow-up investi- gation. A substantial new load of investigations ws occasioned by the new statutory requirement that the Police investigate Child Abuse cases reported to us by the Department of Social Services. Departmental members responded to eleven requests for speakers at various functions; conducted a forty hour training course for recruit officers; and performed 116 hours of duties for various other City departments. Six recruit officers were hired during the month of October and have been assigned to shifts pending transfer to a Police Academy for training. One officer submitted his resignation during October. T�••.� `FILMED BY JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1-jj ti HLMEU BY JORM MICROLAB 1 CEDAR RAPIDS AND KI�YY IIICROF ILMED By JORM MICR+LAB CEDAR RAPIDS • DES MOINES 671u(UriLiICU BY JORM MICROLAB d � ' jCOVLAI NTS RECEIVED BY POLICE 100 CRIMINAL HOMICIDE 200 RAPE 300 ROBBERY 00 ASSAULT 500 BURGLARY 60f LARCENY h0 MOTOR VEHICLE THEFTS 900 WON 00 FORGERY & COUNTERFEITING j400 FRAUD R00 EMBEZZLEMENT BOO STOLEN PROPERTY (receive -doss. buv �00 VANDALISM �00 {NEAPOINS (carry-poss.) h,00PROST�ITU'fION `00�—SIEX OFFENSES (exc. rape & orostitu t00- CONTROLLED SUBSTANCES 1 00 GAMBLING 00 OFFENSES AGAINST FAMILY & CHILDREN 09 OM= I 00 LIQUOR LAN VIOLATIONS 00 INTOXICATION • CEDAR RAPIDS AND UL 66 2 11 s" JAN. FEB. MAR. APR. MAY. JUN. JUL. AUG. SEP. OCT. NOV. DEC. '! 0 0 I 1 0 0 1 0 0 0 0 0 13 0 12 17 1 0 3 0 3 2 2 2 3 0 5 6 2 1 1 2 0 2 2 0 0 3 0 0 0 0 0 8 0 2 2 2 24 35 6 611 19 6 14 7 11 5 18 12 28 1 24 33 38 41 37 55 61 52 49 75 57 6 1 61 n 103 108 112 j159 155 173 165 156 191 194 28 23 18 14 24 20 f 13 12 15 18 16 15 31 13 32 18 0 0 0 0 0 0 0 0 0 2 3 9 1 8 1 3 11 6 3 8 8 4 7 144 q 5214 41 2 11 1 1 2 3 0 0 0 t 0 0 I O 0 0 1 1 1 4 I 44 92 96 150 � f 66 2 11 81 87 0 0 74 0 1 1 2 0 •: 0 10 0 6 1 2 0 I 0 !_ 9 0 13 0 12 17 0 19 0 14 0 1 14 I � 4 7 18 5 3 6 5 6 2 _ 1 1 0 0 0 0 0 0 0 0 8 0 2 2 2 24 35 20 19 19 f 28 27 33 43ZO 28 1 24 1 23 38 44 3 4 8 3 6 1 61 3 0 3 4 20 16 16 18 28 23 18 14 24 20 �'• � MICROBY „l JORM MICR+LA8 I 1 CEDAR RAPIDS • DES MOINES IN rtluluFil-&u BY JURM MICROLAB t 1 � gA 1, 2400 DISORDERLY CONDUCT 2500 VAGRANCY 4 i' 2600<_ ALL OTHER CRIMINAL VIOLATIONS(exc.cr: YAR. 3000 ABANDON/ RECOVER VEHICLES - TOW I:7 SEP. OCT, iiOV. 3�O ACCIDENT - MOTOR VEHICLE 54 90 1131 136 151 189 173 3400 ACCIDENT - OTHER' 3600 ALA R'I-INTRUSION/TROUBLE/SILENT ALARM 3700 ALARM - FIRE (not call in) 3800 ASSIST & SERVICE 0' 4000 ATTEcTT TO LOCATE 1 4200 IIOATI`IG/RECREATION WATER CO:fPLAIiJTS j( 4400, CIVIL DISPUTE OR PROBLEM 5 4600 DEATH I:IVEST/SUDDEN DEATH/BODIES FOU 20 17 4" DOG & CAT & D071ESTIC f 5000 DU:fPI:7G & RUBBISH t t 5200 FAMILY/DOMESTIC DISPUTE/DISTURBA3 CE ( 5400 FIRE• 19 5600 GUNSHOTS 51 5800 HAZARDOUS ROAD CONDITIONS ' 6000 HUNTING COMPLAINT (exc cresnass) 228'-39 t 6200 INFORMATION - MISC. 1841202 6400 INVESTIGATE•- MISC. 0 Ir: 0 1 1 CEDAR RAPIDS AND 'DES qrvl 7 IdICROFILMED BY • ,..� 1 .1 t DORM MIC R+LAB CEDAR RAPIDS • DES MOINES 1, ' 4 i' JF.:7, rEB. YAR. APR. }'AY. JU:7.I Jl.'1.. AUG. SEP. OCT, iiOV. DECj. 175 54 90 1131 136 151 189 173 178 137 O 0' 0 0 0 1 0 2 2 0 j( 9 4 5 16 9 14 20 17 14 10 Y f 15 19 16 2 0 51 46 3 16 6 284283 228'-39 205 176 1841202 �34 217 0 1 0 1 4I 0 6 0 1 1 142 111 160 150 119 153 227 144 1411 96 1 4- 0 0 0 1 3 I 0 0 o 1 _I 4181 307 -� 312 j 343 1 369i -- - 445_ .36Qi300�311-: — 406 - r-- 76 134 51 L 571 SS 88 I_63_ 41� 47 I 0 0 I 0 , ✓— I 00 3 I 0 0_� - — I 2017 29 �- 40 34 1 191 26 .,• 21 _; 34.x._ 31 ': ; 1 i 0 ;-0_ 0 i_ 3 1 — 0. _2_ ID.__. _; t 275.3 44 25 t i . 51 t 77 37 i 43 34 [�i T, i t 1 5 -0...-3_--6-3 101 16 I- 28 34 12 I 3 1 0 L�-- I 12 11 13 71 11 14 _0 ` 6 10 I 9I I. 4 0 0 0 0 4 1 4 5 3 2 4 6 3 6 9� 3 1 7( 2 2 I 1 0 0 0 0 0 0 00 156 §8 40 53 55 183 183 48 224 203 0 0 0 0 0 18 11 30 23 31 qrvl 7 IdICROFILMED BY • ,..� 1 .1 t DORM MIC R+LAB CEDAR RAPIDS • DES MOINES t•1iutUt iLhlul BY JORM 1.1ICROLAB CEDAR RAPIDS AfID 0 r 6500 JUVENILE - MISC. 6600LIVESTOCK 6800 LOST & FOUND PROPERTY 7000 MENTAL COMPLAINT 7200 MISC. COIIPLAINT/SERVICE REQUEST 7400 SUICIDE 765 SUSPIC70N 7700 WEATHER/BAD, ETC, 7800 WILDLIFE/ DEER KILLS 8000 TRAFFIC.VIOLATIONS 8100 SNOW140BILE COMPLAINTS 8400 PARKING TOTALS _i t JAN. FEB.I:IAR. APR. i-fAY.a37 SEP. OCT. NOV. DEC.j� I26 25 51 48 45 31 32 2 O 0 1 163 99 63 77 � 61 84 100 I 3 1 3 1 5 12 9 6 2 3 2 38 45 104 103 127 28 45 13 29 29 2 0 5 0 0 0 2 1 4 0 ! 55 57 49 69 61 64 66 82 F57 I I j 0 0 1 0 0 0 2 0 0 0 1 0 0 1.��--O-I -0 0 0 16 I 13 i 14 4138 ? 46 ! 4J� �.1 26 I 23 I I 4 1�-OI 0 1 0' O' 0 0! 0 S d 270 1 285 1226 2544 219 i 133 ,152 i 235•-. 290 283 t I !1919 1.2063�20Q0T-2288 2253,j�9cy--385 ; 2345_I I I .__I 12 6) I I I MICROFILMED BY � ,+ JORM MICR+LAB CEDAR RAPIDS • DES MOINES I•Iuiwi iLi4LU BY JORM b11CROLAB ARREStS MADE BY POLICE - )100 CRIMINAL HOMICIDE ;200 RAPE )300 ROBBERY 1400 ASSAULT )500 BURGLARY ?160 LARCENY )700 MOTOR VEHICLE THEFTS 900 ARSOti ) jG00 FORGERY & COUNTERFEITING 100 FRAUD' 200 EMBEZZLEMENT 300 STOLEN PROPERTY (receive -Doss. buv etc • CEDAR RAPIDS AIIU JAH.I FEB.I MAR. I APR•I MAY.I JUN.I JUL.I AUG .I SEP .I OCT.I NOV.I DEC. �eis�eeiswiese�e®- 400 VANDALISM 3 4 mmme oem 500 WF-AP014S (carry -toss.) 2 0 mewe� a�saoo©aaaso�e�� 60,PROSTITUTION 0 0 700 SEX OFFENSES kexc. rave & prostitution) 2 0 800 CONTROLLED SUBSTANCES cv©a©eia©ei�ee�� 2 i 900 GAMBLING 0 0 �■wwwww�-® OFFENSES AGAINST FAMILY & CHILDREN 0 0 1000 1100 OMVUI 22 19 200 LIQUOR LAW VIOLATIONS 0 0 300 INTOXICATION L 9 5 �eis�eeiswiese�e®- 400 VANDALISM 3 4 mmme oem 500 WF-AP014S (carry -toss.) 2 0 mewe� mom 60,PROSTITUTION 0 0 700 SEX OFFENSES kexc. rave & prostitution) 2 0 800 CONTROLLED SUBSTANCES 0 2 i 900 GAMBLING 0 0 sAAel��eWE 400 VANDALISM 3 4 mmme oem 500 WF-AP014S (carry -toss.) 2 0 mewe� mom 60,PROSTITUTION 0 0 700 SEX OFFENSES kexc. rave & prostitution) 2 0 800 CONTROLLED SUBSTANCES 0 2 i 900 GAMBLING 0 0 �■wwwww�-® OFFENSES AGAINST FAMILY & CHILDREN 0 0 1000 1100 OMVUI 22 19 200 LIQUOR LAW VIOLATIONS 0 0 300 INTOXICATION L 9 5 sAAel��eWE o®© mmme oem main mewe� mom Elmo m e© MMMME �■wwwww�-® mmm o®© mmme oem mm mewe� mom Elmo m �� MICROFILMED BY 1 ' JORM MIC R(�LAB CEDAR RAPIDS • DES MOINES i mmme mewe� m®m®® m e© MMMME i MlutWr i0ILU BY JORM I.IICROLAB • CEDAR RAPIDS ANU LA 14200 BOATING/RECREATION HATER C 0 4400 CIVIL DISPUTE OR PROBLEM 4600 DEATH INVEST/SUDDEN DEATII/BODIES FOUND, 0 48100 DOG & CAT & DOtIESTIC 0 50D DL:iPI:IG & RUBBISH t 0 15200, FA}tILY/DOMESTIC DISPUTE/ DISTURBANCE 0 0 0 I 0 0 0 5400 FIRE 15600 .-GUNSHOTS 15800 HAZARDOUS ROAD CONDITIONS 6000 HUNTING COMPLAINT (exc. trespass) 0 0 0 C 0 0 0 1 0 6200 INFORMATION - MISC. 6400 INVESTIGATE'- MISC. 0 0 0 1 1 1 1 1 • i 1 f JAN. FEB. I9AR. APR. MAY. JUN. JUL. AUG. SEP. OCT. NOV. DEC. m 1 NMI we me 2400 DISORDERLY .CONDUCT I 6 3 4 1 10 0 7 6 2 7 ' 2500 VAGRANCY I O 0 0 0 0 0 0 0 0 0 II' 2600 ALL OTHER CRIMINAL VIOLATIONS(exc.traf 26 24 34 29 30 36 25 23 17 17 I ' 3000 ABANDON/RECOVER VEHICLES - T014 IN 0 0 0 0 0 0 0 0 0 0 3200 ACCIDENT - 110TOR VEHICLE 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 34� ACCIDENT -'OTHER. 0 0 0 0 0 o 0 o 0 3600 ALARII-INTRUSION/TROUBLE/SILENT ALAR11 10 3700 ALAR?l - FIRE (not call in) 0 0 I 0 0 0 0 0 0 0 0 I ! 0 I 0 0 0 Q i 0 3800 ASSIST & SERVICE 0 4000 ATTE}TT TO :LOCATE. 0 � 0 0 0 0 0 0 0 0 1 ' 1 1 1 0'IP IBIS 0 0 I 0 0 1 0 LA 14200 BOATING/RECREATION HATER C 0 4400 CIVIL DISPUTE OR PROBLEM 4600 DEATH INVEST/SUDDEN DEATII/BODIES FOUND, 0 48100 DOG & CAT & DOtIESTIC 0 50D DL:iPI:IG & RUBBISH t 0 15200, FA}tILY/DOMESTIC DISPUTE/ DISTURBANCE 0 0 0 I 0 0 0 5400 FIRE 15600 .-GUNSHOTS 15800 HAZARDOUS ROAD CONDITIONS 6000 HUNTING COMPLAINT (exc. trespass) 0 0 0 0 0 0 0 1 0 6200 INFORMATION - MISC. 6400 INVESTIGATE'- MISC. 0 0 0 1 1 1 1 1 • MICROFILMED BY JORM MICR+LAB j CEDAR RAPIDS DES MOINES NW 1 1 1 1 1 • / /11 1 1 1 1 1 • m! 1 1 1 1 1 • 1 1 1 1 1 1 1 • 1 1 1 1 1 1 1 • 1 m 1 NMI we me BMW1 11 1 Ml®® Imme men, mamma== MICROFILMED BY JORM MICR+LAB j CEDAR RAPIDS DES MOINES Mi 4ril-Maj BY JORM MICROLAB CEDAR RAPIDS AND DES '•10 'IES, !OWI i i 6500 JUVENILE - MISC. 6600 LIVESTOCK 6800 LOST S FOUND PROPERTY 7000 MENTAL COMPLAINT 7200, PfISC. CCIMPLAINT/SERVICE REQUEST 7 SUICIDE 7600 SUSPICION 7700 WEATHER/ BAD. ETC. 7800 `,IdILDLIFE/DEER KILLS 8000, TRAFFIC VIOLATIONS `8100 S1401,P108ILE CO2•fPLAINTS 8400 ''PARKI\G TRAFFIC TOTALS 1� ! I I O o f 1 I 0 per- 0 J--� -1---Q I .I Vinci nnoo i1Fi05.1797.'il9r, 1 802 A4/i.1Z�� -Z � 2191 { IdICROFILMED BY JORM MICR+t—AB t CEDAR RAPIDS • DES MOINES �c�eiovooei000s ! I I O o f 1 I 0 per- 0 J--� -1---Q I .I Vinci nnoo i1Fi05.1797.'il9r, 1 802 A4/i.1Z�� -Z � 2191 { IdICROFILMED BY JORM MICR+t—AB t CEDAR RAPIDS • DES MOINES r4iwtUFil-Mw BY JURM 1.1CROLAB I parks & recreation department from: Billie Hauber, Superintendent of to: Dennis Showalter, Director Cemetery -Forestry re.date • November 3, 1978 October Monthly Report //�-'j CEDAR RAPIDS AND DES MO "IES, IOW MEMO I. Operational A. Interments 1. Regular weekly adults 3 @ $130 8390.00 ' 0 S 00.00 B. Lot Sales TOTAL INCOME 390.00 II. Maintenance A. Forestry - inside Cemetery - 5 hours. B. Forestry - outside Cemetery - 23 hours. C. Cemetery grounds maintenance - 197.5 hours. D. Cemetery shop and office maintenance - 6.5 hours. E. Preventative maintenance - 35 hours. F. Lot locations and related records 16.75 hours. G. Outside mowing - 10 hours. H. Funeral time (regular) - 34 hours. TOTAL HOURS = 327.75 III. Budgeted items and Special Projects A. Budgeted items: 1. Halloween overtime - 4 hours. 2. Department meeting at the office/shopreation buildingent8; 256hours. 3. Painting cemeterytery 4. Civic Center parking lot - 19,5 hours. 5. Asphalt seal on drive - 7.5 hours. 6. Raised flower beds - 18 hours. B. Special projects: 1. Mike - job interview - i hour.etc. - 2. Edge walks - Reno Market triangle, Governor, Brown Street, 24 hours. 3. office record updating - 46.75 hours. TOTAL HOURS = 208 Iv. Contracts A. Oak replaced at Civic Center. B. Back pac sprayer - Little Wheels - $275. C. Noel completed park trimming - 82,370.48. '• 141CROFIL14ED BY JO/iM MICF:V+LAB 7 ! CEDAR RAPIDS • DES MOINES i L i ;i { j 1 i I. Operational A. Interments 1. Regular weekly adults 3 @ $130 8390.00 ' 0 S 00.00 B. Lot Sales TOTAL INCOME 390.00 II. Maintenance A. Forestry - inside Cemetery - 5 hours. B. Forestry - outside Cemetery - 23 hours. C. Cemetery grounds maintenance - 197.5 hours. D. Cemetery shop and office maintenance - 6.5 hours. E. Preventative maintenance - 35 hours. F. Lot locations and related records 16.75 hours. G. Outside mowing - 10 hours. H. Funeral time (regular) - 34 hours. TOTAL HOURS = 327.75 III. Budgeted items and Special Projects A. Budgeted items: 1. Halloween overtime - 4 hours. 2. Department meeting at the office/shopreation buildingent8; 256hours. 3. Painting cemeterytery 4. Civic Center parking lot - 19,5 hours. 5. Asphalt seal on drive - 7.5 hours. 6. Raised flower beds - 18 hours. B. Special projects: 1. Mike - job interview - i hour.etc. - 2. Edge walks - Reno Market triangle, Governor, Brown Street, 24 hours. 3. office record updating - 46.75 hours. TOTAL HOURS = 208 Iv. Contracts A. Oak replaced at Civic Center. B. Back pac sprayer - Little Wheels - $275. C. Noel completed park trimming - 82,370.48. '• 141CROFIL14ED BY JO/iM MICF:V+LAB 7 ! CEDAR RAPIDS • DES MOINES 141LRUYil_NcU BY JORM MICROLAB Cemetery -Forestry Division October Monthly Report Page 2 D. Streets trimming project lot to Noel - $2,219. - ' E. Streets tree removal project let to Brothers - $1,472. �I I V. Special Projects - Superintendent A. Staff meeting with Department Director. B. Public Works and University of Iowa meeting regarding sewer. C. Revenue (budget) with Finance. D. Meeting with City Manager. E. Genealogy requests - 8 hours. F. Solved complaints: weeds, 17; trees, 27 (checking delayed due to superintendents illness). G. Efficiency report: 1. Regular duties (crew's time only) - 327.75 hours. 2. Special duties - 208 hours. 3. Rest periods -,34.75 hours. TOTAL HOURS = 570.5 16% of the crew's actual working time spent outside the cemetery. • CEDAR RAPIDS AND u 1 I41CROFILMED BY -DORM MICR+LAB t �. CEDAR RAPIDS • DES MOINES I Hiu<Ui ILMLu BY JURM MICROLAB CEDAR RAPIDS AND DE - parks & recreation department M-8mo to: Dennis Showalter, Director from: Bob Howell, Park Superintendent re. October Monthly Report date :November 3, 1978 I. Work Projects (park areas) A. Cleaned up brush and limbs from tree trimming contract in City Park. B. Completed work on restrooms and storage area of new shelter at Wetherby Park. C. Contractor completed re -surfacing project on City Park tennis courts. D. Replaced section of concrete by zoo building entrance. E. Installed new wooden play equipment in Willow Creek Park. F. Installed football goal posts in Wetherby Park. G. Re -shingled one roof portion of shelter N11 in City Park. H. Painted foot bridges, bleachers, and benches in several park areas. I. Assembled 18 new picnic tables. J. Winterized equipment and water systems. K. Poured foundation and floor for small shelter in Pheasant Hill Park. L. Plowed ball diamonds at Mercer Park and Little League diamonds at City Park. M. Ro-set net and fence posts on City Park .tennis courts. N. Installed drain along lower City Park road near ball diamonds. 0. Cleaned up garden plots at Wetherby and Napoleon Parks. P. Started leaf cleanup in City Park. !. Sprayed weeds in several parks. 11. Work Projects (other areas) A. Downtown cleanup - 24 hours. f B. Washington Street - 4 hours. C. Airport (mowing) - 7 hours. f III. Administration, Miscellaneous A. Director and Division Head meeting - October 2. B. Department employee meeting at Recreation Center - October 6, C. Parks and Recreation Commission meeting - October 11. D. Hired Stanley Schenk as Maintenance Worker 1. E. Prepared FY 80 budget material for review. VI. Horticultural Activities - Dianne Lacina A. Completed dimensional diagrams of Pheasant Hill, Wetherby, and Willow Creek Parks and staked out parks accordingly. B. Planted trees In Pheasant Hill, Wetherby, and Willow Creek Parks according to designs. C: Pruned plantings on Highway 6 By -Pass. D. Removed annuals from Chauncey Swan Plaza and tilled for Project GREEN planting. Yl •��'�� 141CROPILMED BY ;�• JORM MICR+LAB , CEDAR RAPIDS • DES MOINES ;i I i i Hiu<Ui ILMLu BY JURM MICROLAB CEDAR RAPIDS AND DE - parks & recreation department M-8mo to: Dennis Showalter, Director from: Bob Howell, Park Superintendent re. October Monthly Report date :November 3, 1978 I. Work Projects (park areas) A. Cleaned up brush and limbs from tree trimming contract in City Park. B. Completed work on restrooms and storage area of new shelter at Wetherby Park. C. Contractor completed re -surfacing project on City Park tennis courts. D. Replaced section of concrete by zoo building entrance. E. Installed new wooden play equipment in Willow Creek Park. F. Installed football goal posts in Wetherby Park. G. Re -shingled one roof portion of shelter N11 in City Park. H. Painted foot bridges, bleachers, and benches in several park areas. I. Assembled 18 new picnic tables. J. Winterized equipment and water systems. K. Poured foundation and floor for small shelter in Pheasant Hill Park. L. Plowed ball diamonds at Mercer Park and Little League diamonds at City Park. M. Ro-set net and fence posts on City Park .tennis courts. N. Installed drain along lower City Park road near ball diamonds. 0. Cleaned up garden plots at Wetherby and Napoleon Parks. P. Started leaf cleanup in City Park. !. Sprayed weeds in several parks. 11. Work Projects (other areas) A. Downtown cleanup - 24 hours. f B. Washington Street - 4 hours. C. Airport (mowing) - 7 hours. f III. Administration, Miscellaneous A. Director and Division Head meeting - October 2. B. Department employee meeting at Recreation Center - October 6, C. Parks and Recreation Commission meeting - October 11. D. Hired Stanley Schenk as Maintenance Worker 1. E. Prepared FY 80 budget material for review. VI. Horticultural Activities - Dianne Lacina A. Completed dimensional diagrams of Pheasant Hill, Wetherby, and Willow Creek Parks and staked out parks accordingly. B. Planted trees In Pheasant Hill, Wetherby, and Willow Creek Parks according to designs. C: Pruned plantings on Highway 6 By -Pass. D. Removed annuals from Chauncey Swan Plaza and tilled for Project GREEN planting. Yl •��'�� 141CROPILMED BY ;�• JORM MICR+LAB , CEDAR RAPIDS • DES MOINES t{�1utUI ILMEO BY JORM 141CROLAB CEDAR RAPIDS AND DES '1D "IES, 19W1 Park Division October Monthly Report Page 2 E. Removed plant materials from various annual beds and tilled In sewage sludge and composted leaves. F. Created new flower bed north of Civic Center and planted it in tulips. G. Assessed future maintenance for nature activities at Camp Cardinal with Director. H. Released fall Nature Guides to public. I. Conducted four nature hikes at Hickory Hill Park. /ef ICROPILMED OY 1l JORM MICR+LAB CEDAR RAPIDS • DES MOINES 19,t,+WriLML_u BY JURM MiCROLAB parks & recreation department to: Dennis Showalter, Director re. October Monthly Report I. Administration CEDAR RAPIDS AND DES ' MEMO from. Lfob Leo, Superintendent of Recreation Bally Adams, Assistant Superintendent date : November 3, 1978 A. On October 9, Bob Lee manned a table at the University's Recreation Education Intern Day to recruit interns for the future. B. Jan Lown has been elected as Chairperson of the Workshop and In -Service Committee for the 1979 Grant Wood Very Special Arts Festival. C. On October 9, Marilyn Levin spoke to the University Optimist Club. D. On October 6 and 7, Jan Lown co -conducted the first New Games training focusing on integrating physically disabled with non -disabled popuhations at Miami -Dade Community College in Miami, Florida. E. On October 14, Jan Lown gave a presentation at the National Parks and Recreation Therapeutic Institute, "Celebrate Your Abilities, New Games for Special Populations". F. The Farmers' Market (6th year) closed its season on Saturday, October 7. An average of 16 vendors sold their goods to more than 200 buyers weekly. G. Judy Olson, Jan Lown, and Marilyn Levin taped a radio program for WSUI which was aired on October 15 and 16. ll. Marilyn Levin and Hally Adams gave a playground report to the Parks and Recreation Commission on October 11. I. On October 11, Mary Jo Weyhrauch gave an ASERP report to the Commission. J. On October 11, Marilyn Levin spoke to the AARP. 11. Physical and Aquatics Activities A. Meetings were held with team managers with schedules drawn for two men's basketball leagues and two mixed, three men's and two women's volleyball.,leagues to start in November. B. The last session of fall swimming instruction began on October 16. C. The 12 -team flag football program for 5th and 6th graders finished on October 28 with 210 participating. D. Play Day for grade school children began on October 7. E. A Basic Rock Climbing class for high school students was conducted at the Mississippi Palisades in Savanna, Illinois, on October 13. 111. Special Programs A. The fitness club for developmentally disabled adults Is being attended by 25 individuals. Seats has been very cooperative in providing transportation to this activity. B. A band from the University Hospital School provided music for the Halloween parade. IV. Cultural and Social Programs A. Horizons, meeting on Saturday afternoons, is popular with grade school children. Session topics in October included Folk Music, Photographic Magic, Printmaking, and a Halloween Program. �MICROFILMED BY JORM MICR+LAS II 1 CEDAR RAPIDS • DES MOINES a I i Ii 19,t,+WriLML_u BY JURM MiCROLAB parks & recreation department to: Dennis Showalter, Director re. October Monthly Report I. Administration CEDAR RAPIDS AND DES ' MEMO from. Lfob Leo, Superintendent of Recreation Bally Adams, Assistant Superintendent date : November 3, 1978 A. On October 9, Bob Lee manned a table at the University's Recreation Education Intern Day to recruit interns for the future. B. Jan Lown has been elected as Chairperson of the Workshop and In -Service Committee for the 1979 Grant Wood Very Special Arts Festival. C. On October 9, Marilyn Levin spoke to the University Optimist Club. D. On October 6 and 7, Jan Lown co -conducted the first New Games training focusing on integrating physically disabled with non -disabled popuhations at Miami -Dade Community College in Miami, Florida. E. On October 14, Jan Lown gave a presentation at the National Parks and Recreation Therapeutic Institute, "Celebrate Your Abilities, New Games for Special Populations". F. The Farmers' Market (6th year) closed its season on Saturday, October 7. An average of 16 vendors sold their goods to more than 200 buyers weekly. G. Judy Olson, Jan Lown, and Marilyn Levin taped a radio program for WSUI which was aired on October 15 and 16. ll. Marilyn Levin and Hally Adams gave a playground report to the Parks and Recreation Commission on October 11. I. On October 11, Mary Jo Weyhrauch gave an ASERP report to the Commission. J. On October 11, Marilyn Levin spoke to the AARP. 11. Physical and Aquatics Activities A. Meetings were held with team managers with schedules drawn for two men's basketball leagues and two mixed, three men's and two women's volleyball.,leagues to start in November. B. The last session of fall swimming instruction began on October 16. C. The 12 -team flag football program for 5th and 6th graders finished on October 28 with 210 participating. D. Play Day for grade school children began on October 7. E. A Basic Rock Climbing class for high school students was conducted at the Mississippi Palisades in Savanna, Illinois, on October 13. 111. Special Programs A. The fitness club for developmentally disabled adults Is being attended by 25 individuals. Seats has been very cooperative in providing transportation to this activity. B. A band from the University Hospital School provided music for the Halloween parade. IV. Cultural and Social Programs A. Horizons, meeting on Saturday afternoons, is popular with grade school children. Session topics in October included Folk Music, Photographic Magic, Printmaking, and a Halloween Program. �MICROFILMED BY JORM MICR+LAS II 1 CEDAR RAPIDS • DES MOINES mIL"UiILMLu BY JORM MiCROLAB Recreation Division October Monthly Report Page 2 CEDAR RAPIDS AND DES B. A dinner dance for senior citizns and their "children" was attended by 70 people on October 25 with music provided by "Disco -Tek". d show s held ith C. The anual Hallown peoplenattendingWeeThpirty-onenchildren areceived ngrand ber 30 w arade Prizes and all other participants received candy and gifts. on Tuesdays D. Drop -In Crafts for .m. Thischildren is now underway programwiII run continuously through from 3 nd is taught p. art teacher. April and is taught by an elementary and secondary Special groups such as Scouts are ewelc children, "Exploring Motion", E. A new class for two and three y ear started on October 20. The children will explore their own bodies in their relegal lationship to others and the world around them. motion as well as pPuppet Festival was.held on October 1 In F. The Fourth Annual their Oak Grove'Park and was attended by over 1,000 people. V. Trips A. Two bus loads of senior citizens enjoyed the Fall Color Tour to Wisconsin on October 4. ter Canoe Trip on the Flambeau River In B. October 7 through 9 - Whitewa Wisconsin - adults. C. October 20 through 22 - senior citizens had a trip to Branson, Missouri, ' the site of Silver Dollar City. VI`, November Trips general A. November 24 - Museum of Science and Industry, Chicago, Illinois - g public. VII. Social Activities A, On November 22, a discotheque is planned for Junior high students at the Recreation Center. /ef MICROFILMEO BY JORM MICR+LAB CEDARRAPIDS• DES MOINES Fu I.IWI ILMrU 8Y JORM MiCROLAB i CEDAR RAPIDS AND DE November'l, 1978 HUMAN SERVICES PLANNING PROGRAM MONTHLY REPORT Y To make the planning and implementation of human services in Johnson County as efficient and effective as possible by providing policy makers with the informa- tion necessary to make sound decisions about needs and resources for programs such as health, recreation, social services, economic opportunity, education/ information and transportation. OBJECTIVES 1. To supply data about existing programs and agencies. a. To provide for meaningful organization of existing data. b. To gather new data as needed to supplement or to fill gaps in existing data. 2. To identify the human needs of the residents of Johnson County and to determine the extent to which these needs are being met. 3. To analyze and correlate the information on human needs in order to make it useful for decision makers in formulating programs and allocating resources. i f h er- 4. To establish a mechanism for ongoing planning and COOrdinat on o uman s vices, to include a way for keeping information on services and needs current and available. The following was accomplished during the month of October: 1. Completion of draft profile on child care (previously referred to as day care; the title has been changed to avoid confusion with adult day care) and review by Family and Individual Life Subcommittee, Subgroup A. 2. Survey of data collection presently done by locally funded agencies; gathering and analysis of forms or categories used by each agency. 3. Completion of outline for recommendations on information and referral. 4. Emergency Assistance Subcommittee met to reevaluate its recommendations and to discuss the transient issue. 5. Justice Subcommittee met with youth -serving agency representatives for continued coordination and planning. 6. Justice Subcommittee met to discuss issues related to recommendations. ,tea-�-----.. MICROFILMED BY .� 'I JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1 Ijiti<Ut1Liliu by JORM MICROLAB CEDAR RAPIDS AND U " 2. PROBLEMS 1. Three of the meetings planned for October (Mental Health, Funding Bodies, Steering Committee) were not held, due to scheduling problems. These will be held on November 1, 1978 (see Projected Activities). Projected Activities for November: 1. Meeting will be held with representatives of local funding bodies to evaluate this summer's joint hearings and to discuss continuation of this process. 2. Mental Health Subcommittee will meet to discuss prevention programs for substance abuse and to hear about plans for a young Women's Resource Center for teenagers. 3. Program Development Subcommittee will meet to review draft recommendations for information and referral. 4. Workshops to aid locally funded agencies with setting of short-term goals and objectives will begin. 5. Justice Subcommittee will meet to plan for youth -serving agencies meeting in December and to discuss work on recommendations. 6. Profile on nursing homes will be completed and reviewed by Family and Individual Life Subcommittee, Subgroup A. 7. Steering Committee review of profiles on disabilities, child care, nursing homes (delayed from October). 8. Profiles on disabilities, child care, and nursing homes will be sent to agencies for comment and submitted to JCRPC for approval. 9. Profile on foster care will be completed and reviewed -by Family and Individual Life Subcommittee, Subgroup B. 10. Profile on in-home support services will be started. 11. Program Development Subcommittee will begin to draft a recommendation for ongoing human services coordination and assistance. 12. Distribution of Services Index. '� •�. I4ICR0E1LME0 BY I II JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1 I I Ijiti<Ut1Liliu by JORM MICROLAB CEDAR RAPIDS AND U " 2. PROBLEMS 1. Three of the meetings planned for October (Mental Health, Funding Bodies, Steering Committee) were not held, due to scheduling problems. These will be held on November 1, 1978 (see Projected Activities). Projected Activities for November: 1. Meeting will be held with representatives of local funding bodies to evaluate this summer's joint hearings and to discuss continuation of this process. 2. Mental Health Subcommittee will meet to discuss prevention programs for substance abuse and to hear about plans for a young Women's Resource Center for teenagers. 3. Program Development Subcommittee will meet to review draft recommendations for information and referral. 4. Workshops to aid locally funded agencies with setting of short-term goals and objectives will begin. 5. Justice Subcommittee will meet to plan for youth -serving agencies meeting in December and to discuss work on recommendations. 6. Profile on nursing homes will be completed and reviewed by Family and Individual Life Subcommittee, Subgroup A. 7. Steering Committee review of profiles on disabilities, child care, nursing homes (delayed from October). 8. Profiles on disabilities, child care, and nursing homes will be sent to agencies for comment and submitted to JCRPC for approval. 9. Profile on foster care will be completed and reviewed -by Family and Individual Life Subcommittee, Subgroup B. 10. Profile on in-home support services will be started. 11. Program Development Subcommittee will begin to draft a recommendation for ongoing human services coordination and assistance. 12. Distribution of Services Index. '� •�. I4ICR0E1LME0 BY I II JORM MICR+LAB CEDAR RAPIDS • DES MOINES 1 I I Fum,ic& iLMLU BY JORM MICROLAB PLEASE POST November 1, 1978 CEDAR RAPIDS AMD Dear Friends of United Action for Youth: United Action for Youth staff and board members invite you to an Open House at our SYNTHESIS CENTER located in Center East on Wednesday, November 15, 1978 from 2:30 p.m until 7:30 p,m. This will be our first opportunity to introduce you to our new program The Young Arts Workshop which features electronic music, and to introduce you to new staff members, Dave Olive, Howard Weinberg and Joan Graham. Our new center is nearing the final stages of completion which included a great deal of construction and purchase of equipment, we hope to demonstrate it's use and the efforts of all of our staff will be to present a canprehensive overview of the promise of. Synthesis. The staff and board mebers will be do hand to meet you and will.look forward to seeing you on Wednesday at Center East. Sincerely, Mary L. Larew, President United Action For Youth Board of Directors - PLEASE POST — Yom -•MICROFILMED BY 1 JORM MIC R+LAB � i CEDAR RAPIDS • DES MOINES ) G 1978 I ht i ullllr iLMLu by JURM 141CROLAB CEDAR RAPIDS AND DES Treatment Plant Converts to Automation Cleon Kron Superintendent Water Treatment Plant Iowa City, IA The Iowa City Municipal Water Treat- ment Plant Is completely automated with a Control Data SC1700 computer system, and the operators think it's great Isee boxed commenlsl. A digital computer was chosen In preference to analog instrumentation because it uses a less complex system and can be programmed to perform many functions without the need for operator Intervention. It is also used to decode inputs from water -quality sen- sors and control chemical feed basedon this information. The water treatment plant serves 50000 permanent residential and indus- trial customers. Iowa City pumps 95 percent of its water from the Iowa River and 5 percent from a 1570 -ft 1500 ml deep well. The well water needs only settling and chlorination before distri- bution, but the river water presents special treatment problems. Water con- ditions change rapidly and seasonal conditions vary widely. IOWA RIVER 4 During the past several years, the Iowa City treatment plant has under- gone a second major 121.4 million, expansion resulting in total computer automation of the entire treatment and distribution system, One new clarifier was added along with two new filters, two low -lift pumps, two additional 500 - hp high head pumps, bulk storage tanks for alum, lime. and sodium Illuminate, and an underground carbon slurry tank. All gate valves In the plant were changed to the electric butterfly type and all underdrain piping was replaced. Auto- matic chemical feeders and variable speed carbon pumps also were added. The first section of control, the high - service pump, provides control of the finished water distribution to the city. Part of the computer software program starts and stops the high -service pumps based on system demand. Valves on the discharge side of each of the high - service pumps are modulated In order to eliminate any surges In the distribution caused by starting and stopping the pumps. The second major section of control in the plant III monitors the level in the clearwell, 121 calculates the plant rate - of -flow required to maintain a specified clearwell level, and 131 controls the operation of the pumps at the river intake structure to provide enough water to maintain the calculated plant rale-ol- flow. A portion of the control procedure. which provides the plant rate -of -flow controls, is the "Distrib" program. The Distrito program Is advised that the clearwell needs more or less water and determines which plant (the new one or the old coal rate -of -flow will be in- creased or decreased. The third major control section moni- tors the level in the filters, calculates the flow required to maintain the filter level at a pre-set point, and controls the operation of the filter effluent valves to produce the calculated flow rate. This is an Independent control loop that is concerned only with the level of the filters. Its purpose Is to follow the changes in the plant rete -of -flow pro- gram by controlling the level in the filters. Rapid changes to the filler effluent valve are avoided, thereby eliminating the possibility of surges which could (conflnued on next page) Tho lows City water plant Is actually two plants In one now. 0149.9029/7e/100004.01f01.00 CpFlow eAmlrlean V/tlu wore Mm MICROFILMED BY E JORM MICR+LAB CEDAR RAPIDS • DES MOINES 212-0 1.1tl,KUi 11-i4tu BY JORM MICROLAB • CEDAR RAPIDS AND ULS Automation (continued from previous page) cause filter break -through. The filter control portion of the computer program has been designed as a fall -sale com- ponent eliminating the possibility of draining or overflowing a filter. Other control loops in the plant control chemical reed, sludge blowoff, skim- ming gates, and backwash. The chem- ical feed program, for example, looks at the raw water quality and feeds forward into the plant to control the chemical feed for the influent to the clarifiers and sedimentation tanks. Water quality information is fed back. This combina- tion of feed -forward control and feed- back control acts to control the plant with pinpoint accuracy. Iowa City also uses the latest techniques in water storage and distribution. When the Iowa City water treatment plant switched from manual control to computer control, it took all of the guesswork out of property running the plant. Since we use surface water for our main supply, and, because this surface water is always changing, the computer keeps a constant check on the turbidity, pH, alkalinity, and hardness so that it feeds the right amount of chemicals to obtain clean water. It would be impos- sibie for the plant operator to do this from the viewpoint of chemical conserve lion plus save money for the city and the residents who pay for the water. The computer also controlsour discharge pressure, regulates the pumpage to keep the clearwell at a constant level, starts and slops pumps automatically, washes filters, and opens and closes valves. In our computer room we have a console where all you have to do is pressa button and you can see exactly what is happening at different locations in the plant. This saves a lot of leg work. Or. you can get a printout from either of two IBM typewriters. If we gel an alarm, the teletypewriter will type out the alarm so that you knowexactly what it isand how to correct it. The teletypewriter also prints out everything that happens around the plant such as valvesfunction- ing and pumps starting and stopping. Essentially, the computer saves the plant operator a lm of time so that he can be assured that the people of Iowa City are getting quality drinking water. He knows that valves are going to open and close at the right time a nd that pressure is going to remain constant no matter what the demand for water is, and, if anything goes wrong, he knows exactly what it is and how it can be remedied. TSnma.t Mothnrrh Plant Operator October 1978 Y�... t �'�-` MICROFILMED BY DORM MICR+LAB CEDAR RAPIDS • DES. MOINES ■ i j i 1.1tl,KUi 11-i4tu BY JORM MICROLAB • CEDAR RAPIDS AND ULS Automation (continued from previous page) cause filter break -through. The filter control portion of the computer program has been designed as a fall -sale com- ponent eliminating the possibility of draining or overflowing a filter. Other control loops in the plant control chemical reed, sludge blowoff, skim- ming gates, and backwash. The chem- ical feed program, for example, looks at the raw water quality and feeds forward into the plant to control the chemical feed for the influent to the clarifiers and sedimentation tanks. Water quality information is fed back. This combina- tion of feed -forward control and feed- back control acts to control the plant with pinpoint accuracy. Iowa City also uses the latest techniques in water storage and distribution. When the Iowa City water treatment plant switched from manual control to computer control, it took all of the guesswork out of property running the plant. Since we use surface water for our main supply, and, because this surface water is always changing, the computer keeps a constant check on the turbidity, pH, alkalinity, and hardness so that it feeds the right amount of chemicals to obtain clean water. It would be impos- sibie for the plant operator to do this from the viewpoint of chemical conserve lion plus save money for the city and the residents who pay for the water. The computer also controlsour discharge pressure, regulates the pumpage to keep the clearwell at a constant level, starts and slops pumps automatically, washes filters, and opens and closes valves. In our computer room we have a console where all you have to do is pressa button and you can see exactly what is happening at different locations in the plant. This saves a lot of leg work. Or. you can get a printout from either of two IBM typewriters. If we gel an alarm, the teletypewriter will type out the alarm so that you knowexactly what it isand how to correct it. The teletypewriter also prints out everything that happens around the plant such as valvesfunction- ing and pumps starting and stopping. Essentially, the computer saves the plant operator a lm of time so that he can be assured that the people of Iowa City are getting quality drinking water. He knows that valves are going to open and close at the right time a nd that pressure is going to remain constant no matter what the demand for water is, and, if anything goes wrong, he knows exactly what it is and how it can be remedied. TSnma.t Mothnrrh Plant Operator October 1978 Y�... t �'�-` MICROFILMED BY DORM MICR+LAB CEDAR RAPIDS • DES. MOINES ■ JUitf4 I41Ck0LAD Living With Limits Arizona Has Curbed Local Outlays for Years With Mixed Results Law Has Caused Headaches, But Emergency Funding, Exemptions Reduce Pain A Bullwhip or Riding Crop? By BRUCE KnON Niaff ReNrfn of TnZ W.1L1, aTRRRT J00RRAL KINGMAN, Ariz.- Robert Crabtree quit as head of Mohave County's road depart- ment in August after his budget request of $4 million was slashed to $1.2 million. He said that $1.2 million wasn't nearly enough to maintain 5,000 miles of county roads and that he refused to be a scapegoat if they be- came unsafe. county Sheriff Robert Rathbone Is still on the Job, but says It is almost impossible for him to stop marijuana smugglers that have made the Maryland -sized county a prime destination for tons of Mexican contraband flnwn in to any one of 93 dirt airstrips. With- out more deputies, he says, "the amount we can seize Is very small." At the county courthouse, recorder Joan NIr,Call says Increased paper work gener- ated by Mohave County's burgeoning popu- lation -it has increased to 65,000 from 30,000 In the past seven years -keeps her staff of 10 "swamped all the time." Her budget re- quest for two more employes was turned down, and she didn't even bother to ask for the computer she wants. "I have to tight Just to get a new typewriter," she says. Long on the Rooke Welcome to the era of limits, Arizona. style. In 1921, when Howard Jarvis was a 19• year-old, stale lawmakers made Arizona the first state to adopt curbs on county and mu- nicipal spending. They decreed that outlays couldn't Increase from year to year by more than 107.. in any county or city. Bureaucrats here have had to live with limits ever since, and grumbling$ and groanings over budget allocations are as common as red tape. The eastward spread of the Jarvis -led to revolt makes Arizona's experience slgnifl• cant. California's Proposltlon 13 slashed property taxes, restricted further Increases In them and thus forced local government to make do with less local Income. In other states where taxes have become an Issue. however, various measures propose limiting spending as Arizona did; this, It's reasoned, will act to keep taxes down. 7*rttales have already Joined Arizona. In 1916, New Jersey'clamped a 5% lid on in- creases in municipal spending and last June Nebraska put a limit on local spending fi- nanced by property taxes; it al lows such spending to Increase 7% from the previous ,Year's fiance or the average of the previous (J jn nP lis �f FRILAY, three years, whichever figure Is greater On Tuesday, Nebraskans will vote on a propusal tightening the squeeze; under It, all expendi- ture Increases in local•govemmenl budgets would be limited to 5% annually, with excep- tions for localities that have shown popula• tion growth. In all, 17 states have tax -cut or spending -limitation proposals on their bal- lots. Underlying Problems Arizona's long tussle with local spending limits, however, might give pause to propo- nents elsewhere. In the Grand Canyon State, the curbs simply haven't worked very well for several reasons. One is the failure of Arizona's law to lake inflation or population growth Into account. "It the world had stood still since pioneer days, a Rat 10% would probably be worka- ble," a state government economist says. "But If you don't have that situation, and we don't (Arizona has had the highest popula- tion -growth rate of any state In the 1970s), a limit has to be flexible enough to reflect de- mographic changes, changes in the Inflation rate and particular local needs." Because Arizona's original law hasn't any such flexibility, the inevitable has hap- pened. Over the years, severely pinched counties and towns have pressured the legis- lature and the courts to chip away at the law by exempting whole classes of spending categories. Now, thanks to such exemptions, half or more of a typical local budget may be free of the 10% Bmlt. More than $10 mil- lion of Mohave County's $1/.2 million cur• rent budget is In exempt categories, for ex- ample. Special Legislative Moves The Impact of the law has been further weakened by special legislative action. In 1972, lawmakers raised the lid to 157. for one year only to allow titles hard-pressed by population growth and inflation to take a breather. Counties weren't Included. More recently, cities got another respite; they were allowed to spend all revenues collected during fiscal 1977 and 1978. The effect was to give them a higher base on which to calcu• late future budgets limited by the 107. rule. Such maneuvers Irk some Arizonans. The critics Include many business people, who generally favor strict adherence to the Ilm- Its because they fear that otherwise taxes will rise. "The spending limitation used to be a bullwhip to keep expenditures In line. Now It's a riding crop," says Loren Bogart, an analyst for the Arizona Tax Research As. sociation. The group lobbies on behalf of the state's major property -taxpayers, Including railmads, utilities and mining companies. Arizona hasn't done badly, however, In con- trolling property taxes; Its limpertydax rev- enue evenue per capita is slightly below the national average, according to a 1975 report by the Census Bureau, Local officials argue heatedly that the riding crop still stings, For example, expen• dltures for civil and criminal justice are still controlled; as a result, chanties and cities often find it difficult ur impossible to hire policemen or to buy police equipment. If a town has a small expenditure base to begin ;410011L14LD By JO RM MIC R4�1_ A9 CEDAR RAPIDS • DES Id01NI5 NOVEMBER 3, 1978 with and is limited to a 107 Increase, it can do atmost nothing to improve law enforce - men[. "Adding one extra policeman could mean a 1007. budget increase," says a staf- fer of the league of Arizona Cities and Towns. And In Mohave County, Sheriff Rath• bonesays, he can't adequately police the marijuana smugglers because of the spend. Ing limit. In many cases. local officials are forced to resort to Houdini -like accounting pray tices to try to escape the lull Impact of the 107 limit. These practices, popularly known as "games people play." are used so exten- sively that they even are included In the mu- nicipal and budget manual published by the League of Arizona Cities and Towns. "If we didn't use them, there's no way we could live under the 107.' says Jack Debolske, ex- ecutive director. One ploy: Declare a fiscal emergency and get the Arizona Tax Commission to give you special permission to overspend your budget Then do it all over again the next year. Mohave County has done this success- fully each year since 1988, when It expanded its hospitals to 83 beds from 30. The addition brought In more revenue, but under the law that doesn't matter; only expense does, and the enlarged hospital was far more expen- sive to run than the smaller one. To comply with the letter of the law, 9 not Its spirit. the county routinely approves each year a bud- get that is within the 10% limit, but which everyone knows can't be met. Then, when actual spending nears the budget limit, the county goes before the commission at a planned "emergency' hearing. The commission, faced with the threat of a hospital closing, rubber-stamps more outlays. "It's kind of a charade," says Michael Smith, a researcher for the Assocta• tion of Arizona Counties. Hr adds that sev- eral everal counties routinely underbudget and rou• tinely declare such "emergencies." Another Shell game Local officials also play a shell game with federal funds, expenditure of which currently doesn't come under the 10% limit. One typical manuever: Federal revenue- sharing funds are used to pay firemen, for example, whose salaries ordinarily would come out of a controlled part of the budget. The federal money spent on them usually would be spent on needed capital improve- ments; to do that work, sales -tax revenues are transferred out of the town's general fund, which Is subject to the 107. spending limit, Into another fund outside the budget limits. Moreover, the spending cap can encour- age increases In local budgets Instead of keeping them In line, Even If a particular department or program doesn't warrant a lo% budget increase, it will have one plugged Into the budget anyway. "If you don't lake the full lo% your expenditure base, from whtrh next year's 10% Is CRlru lated, Is smaller," says Mr. Smith, the re• sea;cber. i —r I;L1t,jWi tli$u by iWal I41CROLAii The need to keep the expenditure base as high_ as possible while still within the law leads to two budgets. There Is a public or le- gal one that may be entirely fraudulent, con- taining grossly padded appropriations in some areas and projected spending In others that budget planners know will be exceeded. The other document, the working budget, re- flects actually planned expenditures. All this makes It nearly Impossible for an Arizonan to find out how his taxes really will be spent. it also makes the budgeting process a protracted nightmare. "It leads to even more red tape and bureaucratic activ- ity. ctioiry, and that's the opposite of what was orlg- Inally intended," says Andrew Tomlinson, city manager of Prescott, Ariz. More Complications If anything, the process will probably be- come more complicated. in July, the Art - zona attorney general concluded that certain federal funds—money distributed to locaB- ties in lieu of property tax that they can't collect on federal property within their bar• der$—should be placed under the 10% spend- ing limit. This removed one shell under which local authorities could hide a budget pea. .. The attorney general is due to role soon on an even more Important issue: whether the fig million In revenue-sharing funds dis- bursed to Arizona locall les—a major prop In local budgets and up to now uncontrolled by the 109, law—should be placed under It. .Mohave County, the state's fastest-growtug county and one of those most squeezed by existing restrictions, demanded the riding. Officials there reason that the attorney general, under the budget limits, ut In-lieu ill have m follow his own precedent and do the same with revenue-sharing funds—thus creating an uproar In every city and county In the state. if they don't want to lose the flesibB• try that those funds now provide, says MD- have o-have county's finance director, Keith Lewis, "They'll have to Join us and put more pres- sure on the legislature to do something about the budget law." But the pressure would have to be great to budge lawmakers, who have been willing to bend the law but always have restated scrapping It or thoroughly reforming It. A 1976 proposal IS Index spending limits for population change, Inflation and growth In per -capita Income failed because legislators thought it too complicated. uDAit r<APIDJ AND ;11.. 'd 9(c !rY'•'1, Boon to Some lrmclals According to one legislative aide, some elected officials also find the present law a convenient scapegoat when constituents complain about poor services. "They can tell them that the services can't be provided because of that dam 10'7 limp." he says, "and it's especially handy when government employes try to get a good salary increase." Others note that Proposition 17 and the ensuing lax -cut fever have created a climate to which wholesale reform may be impaed• ble. "What politician today Is going to talk about tampering with spending limits?" asks Mr. Debolske of the League of Arlsona Cities and Towns. Meanwhile, local officials struggle on. Though able to dodge the law's full Impact through exemptions and shell games, they can't dodge all of it. In Mohave County, Sheriff Rathbone tries to keep up with citizen crime reports and In. quiries; last year, his department logged 61,037 calls, twice as many as In 1915. County Manager W. C. Anderson chastises a department head for buying 36 rolls of cello- phane tape at one time. County supervhota Investigate charges that county vehicles are being used for private purposes; these offs- cials also refuse to buy business cards for department heads and Jay off 15 clerical and administrative workers. Mother casualty; a proposed solar -energy department with a x30,000 annual budget MICROFILMED BY ' JORM MICRt11LAB CEDAR RAPIDS • DES MOINES --r johnson 'county e regional planning commission —1• Isobel Turret c,o,cm,w, • 221/2 south dubuque street iowo city, iowc 52240 (319)351.8556 Emil L. Brandt e,m Im DWV . November 7, 1978 MINUTES _ .Family and,Individual Life Subcommittee Subgroup A Friday, November 3, 1978 :8:00-A.M, 'First Christian Church Lounge .1owa City, IA 52240 PRESENT: Kathy Kelly (Chair), Jeannie Williams, Benny Leonard ABSENT-. Katie"Kruse, Tim McCue, Russ Proffitt, Marjorie Strait, Nancy Warner :. GUESTS: Thea Sando.,(American Association, of Retired `Persons,, Judy Slack (Veterans Administration Hospital); Ann Lehman` (Continuing Care:Ccordinator, Mercy,Hospital) The meeting convened at 8:10 a.m. Benny!.Leonard announced that Systems.. Unlimited has applied for a'certificate ; of need to provide for'36 beds.,(6 facilities) in':Johnso.n County to be licensed.as ICF -MR. There was discussion as to whether this information should be included in the nursing home,profile. It.was decided that it would be more appropriate to include the material in the developmental disabilities profile. The committee and guestsdiscussed the draft of the Recommendations portion of the profile A continuation of the discussion on the Recommendations profile will continue at the next meeting on Friday, November 10, 1978 at 8:00 a.m. 2122 :,III i! i ILI-0I 1 Is', JORM MICROLAB -fiNp v,':I .'P, ''W114IS t•tlGAUF1L14EU BY JURM MICROLAB • CEDAR RAPIDS AND ULS IV MATERIAL DISTRIBUTED AT INFORMAL SESSION ;i Copy of proposed Agreement Regarding Real Estate from the University r' of Iowa concerning property in exchange for vacation of Capitol St. F Copy of letter from P.W. Dir. to Viggo Jensen Company re 900 -Car Parking Facility, Ramp A, Block 83, Iowa City, Iowa MICROFILMED BY '{ JORMMICR+LAB CEDAR RAPIDS • DES MOINES i MATERIAL DISTRIBUTED AT INFORMAL SESSION ;i Copy of proposed Agreement Regarding Real Estate from the University r' of Iowa concerning property in exchange for vacation of Capitol St. F Copy of letter from P.W. Dir. to Viggo Jensen Company re 900 -Car Parking Facility, Ramp A, Block 83, Iowa City, Iowa MICROFILMED BY '{ JORMMICR+LAB CEDAR RAPIDS • DES MOINES F i I•IiufUhiLi4�u by JOR14 MICROLAb tom"; CEDAR RAPIDS AILD AGREEMENT REGARDING REAL ESTATE r Drafted 11/13/78 Whereas, Johnson County, Iowa has petitioned the City of Iowa City to vacate Capitol Street between the southerly line of Court Street and the northerly line of Harrison Street; and Whereas, Johnson County, Iowa, has requested that, upon vacation, that portion of the Capitol Street right-of-way be y conveyed by the City of Iowa City to Johnson County, Iowa, for use as the site for a new county jail and sheriff's office; i and g s Whereas, the University of Iowa has stated its concern 3 regarding the aesthetic impact which that proposed site would have on the southerly approach to Old Capitol; and a Whereas, the parties to this Agreement, subject to { approval of the City of Iowa City, desire mutually to seek to r assure expeditious development of a new county jail without ) any detrimental impact on the southerly approach to Old Capitol; Now, therefore, it is mutually agreed as follows: 1. The State of Iowa, upon the recommendation of the University of Iowa and the State Board of Regents, will convey a parcel of land to Johnson County, Iowa, for construction of a new jail and sheriffs offices. The parcel to be conveyed should be one of the configurations and locations shown on the exhibits attached hereto ---as Attachments A, B and C. 2. The specific conveyance will be chosen from Exhibits A, B and C by mutual agreement between Johnson County, Iowa, and the State of Iowa. Selection of the specific conveyance is to be made following more detailed site and design analysis by Johnson County. 3. Johnson County or the City of Iowa City, as appropriate, will convey to the State of Iowa the Capitol Street right-of-way between Court and Harrison Streets. Said conveyance shall be subject to (A) an easement for all existing utilities; (B) a covenant that no building will ever be built on the property and that it would be maintained as green space or some other non- ; building use; and (C) that a pedestrian and bicycle easement be granted in favor of the City of Iowa City for a portion of the full north -south length of the right-of-way. Y: �.N' MICROFILMED BY JORM MICR¢LAB i CEDAR RAPIDS • DES MOINES I'liOl WFILMED BY JORM I-IICROLAB l m CEDAR RAPIDS ANu 4. In addition, this agreement shall be conditioned upon the City of Iowa City covenanting to the State of Iowa that no building will be constructed in the Capitol Street right-of-way between the northerly line of Harrison Street and the Rock Island Railroad underpass. JOHNSON COUNTY, IOWA CITY OF IOWA CITY By: Robert A. Vevera Mayor Attest: city Clerk STATE OF IOWA By: Attest: S MICROFILMED By jDORM MICR+LAB 'CEDAR RAPIDS • DES MOINES ru uWrILML O BY JORM 141CROLAB CEDAR RAPIDS AND DE IOWAOFCITY CITY354.180 If CIVIC CENTER 410 E. WASHINGTON ST. - IOWA CITY IOWA 52240 (319 ) November 9, 1978 Calvin A. Knight Viggo M. Jensen Company P.O. Box 2540 Iowa City, Iowa 52240 Re:. 900 -Car Parking Facility, Ramp A, Block 83, Iowa City, Iowa Dear Mr. Knight: This letter is to confirm our conversation of this afternoon concerning the matter discussed in the third paragraph of your letter dated —.November B. We believe that we cannot accept your proposed alterations in the contract regarding weather related delays. We intend to reconnend to the City Council on Tuesday that the award to the Viggo M. Jensen Company be rescinded and the contract awarded to the next highest bidder. You are further advised that the City does not believe that it has a complete contract with you and you should govern yourself accordingly. 7ic�ar�d ly yours, vs�i J. Director ofWorks RJP/JP cc: City Council Paul Glaves John Hayek Parking Facility, File q3B t tdICROFILMEO BY 1 � JORM MIC R+LA9 CEDAR RAPIDS - DES MOINES