HomeMy WebLinkAbout1988-10-04 Regular MeetingOctober 4, 1988
R 0 L L C A L L
Regular MEETING OF October 4, 1988
7:30 P.M.
PRESENT
ABSENT
AMBRISCO
BAkMER '=
✓
COURTNEY
✓
HOROWITZ
✓
LARSON
MCDONALD
e
Complete Description of Council Activities
October 4, 1988
Iowa City Council, reg. mtg., 10/4/88, 7:30 p.m. at the Civic Center.
Mayor McDonald presiding. Councilmembers present: Ambrisco, Balmer,
Courtney, Horowitz, Larson, McDonald. Absent: None. Staffinembers
present: Atkins, Helling, Timmins, Karr, Fosse, Schmeiser, Brinton, Cain,
Schmadeke. Council minutes tape recorded on Tape 88-54, Side 1, 480 -End
and Side 2, End -335.
The Mayor proclaimed FIRE PREVENTION WEEK - October 9-15 1988; WHITE /µSo
CANE SAFETY DAY - October 15 1988; and MENTAL ILLNESS AWARENESS WEEK-
October 2-9, 1988. i'Vsz
The Mayor noted additions to the Consent Calendar. Moved by
Ambrisco, seconded by Balmer, that the following items and recommendations
in the Consent Calendar be received, or approved, and/or adopted as
amended:
i
Approval of Official Council Actions of the regular meeting of
9/20/88, as published, subject to correction, as recommended by the City
Clerk.
Minutes of Boards and Commissions: Bd. of Adjustment - 8/10/88; /4153
Airport Comm. - 8/18/88; Human Rights Comm. - 8/29/88; P&Z Comm. -/5,55
9/15/88 , Historic Preservation Comm. - 9/14/88; Design Review Comm.-/f'f&
_6
Permit Motions and Resolutions: Approving a Class C Beer Permit
for Clarissa T. Watt dba Watt's Food Market, 1603 Muscatine Avenue./ s9
Approving a Class E Beer Permit for Quik Trip Corporation dba Quik///Go
Trip #503, 123 W. Benton. Approving a Class E Beer Permit for Quik/1/4/
Trip Corporation dba Quik Trip #548, 955 Mormon Trek. Approving a
Class B Beer Permit for LTL Restaurants, Inc. dba Mazzio's Pizza 1/ez
1950 Lower Muscatine. Approving a Special Class C Beer/Wine Permit/616.5
for New Life Fitness World, Inc. dba New Life Fitness World, 2220
Mormon Trek. Approving a Class C Liquor License for Hilltop Tavern,/940
LTD. dba Hilltop Lounge, 1100 N. Dodge St. Approving an application
for a Liquor License refund for Farmers Market and Bakery, LTD. dba/sti s
Farmer's Market and Bakery, Ltd., 112 S. Linn St. Approving a Class
B Beer Permit for American Seafood Partners dba Long John Silver's/SLG
Seafood Shoppe, 1940 Lower Muscatine Rd. Approving a Class C Liquor/IG 7
License for Baja, Inc. dba Mama's, 5 S. Dubuque. Approving a Class C
Liquor License for Brocchini, Inc. dba The Gallery Bar & Restaurant Hz,?
223 E. Washington St. RES. 88-204, Bk. 99, p. 204, ISSUING A /,Y -L 9
CIGARETTE PERMIT. RES. 88-205, Bk. 99, p. 205, ISSUING A DANCING/47o
PERMIT.
Resolutions, Bk. 99: RES. 88-206, p. 206, ACCEPTING THE STORM/47/
SEWER IMPROVEMENTS FOR WASHINGTON PARK ADDITION - PART 10; RES. 88-
207, p. 207, SETTING A PUBLIC HEARING FOR 11/15/88 ON THE FACILITIES/,/72-
PLAN UPDATE AND ENVIRONMENTAL REVIEW FOR THE WASTEWATER SYSTEM
IMPROVEMENTS PROJECT; RES. 88-208, p. 208, SETTING A PUBLIC HEARING/4,73
FOR 10/18/88 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTI-
MATED COST FOR THE U.S. 6 AND KEOKUK STREET INTERSECTION IMPROVEMENT
PROJECT.
Council Activities
October 4, 1988
Page 2
Correspondence: John Hayek and Mark Ginsberg expressing
objection to the planned location of a transformer on E. Washington
St., recommendation from Design Review Committee regarding this
matter is on this agenda; Highlander Inn requesting expedited action /y-74
by the Council in regard to proposed signage at that location, item
setting a public hearing for 10/18 is included on this agenda. Memo
from the Traffic Engr. re removal of parking prohibition on the/ 7_s'
frontage road between Carousel Motors and Highway 1 West.
Applications for Use of Streets and Public Grounds: Regina High/'/ 7G
School for permission to have the Homecoming Parade on 9/29/88,
approved. Hawkeye Yearbook staff for permission to set up a table/417 7
next to the reviewing stand during the U of 1 Homecoming Parade from
which to sell yearbooks, approved.
Affirmative roll call vote unanimous, 6/0, all Councilmembers present.
The Mayor declared the motion carried and repeated the public hearings as
set.
Moved by Balmer, seconded by Ambrisco, to set a public hearing for
10/18/88 on an ordinance to amend the sign regulations of the Zoning/4,78
Ordinance to permit one large free-standing sign for highway commercial
property located near an interstate highway. The Mayor declared the
motion carried unanimously, 6/0, all Councilmembers present.
A public hearing was held on an ordinance to vacate a 9,270 square
foot portion of the Madison Street right-of-way between Market an /d `f �9
Bloomington Streets. No one appeared.
Moved by Courtney, seconded by Ambrisco, that the rule requiring
ordinance to be considered and voted on for final passage at two Council
meetings prior to the meeting at which it is to be finally passed be
suspended, the second consideration and vote be waived and the ordinance
be voted upon for final passage at this time. Affirmative roll call vote
unanimous, 6/0, all Councilmembers present. The Mayor declared the motion
carried. Moved by Courtney, seconded by Horowitz, that ORD. 88-3393, Bk.
29, p. 35, TO AMEND CHAPTER 36-23 OF THE ZONING ORDINANCE, THE COMMERCIAL /YI?6
INTENSIVE ZONE, be passed and adopted. Affirmative roll call vote
unanimous, 6/0, all Councilmembers present. The Mayor declared the
ordinance adopted.
Moved by Horowitz, seconded by Ambrisco, to accept the Planning and
Zoning Commission recommendation to approve the request to rezone a
acre tract located in Johnson County, approximately 1.5 miles east of Iowa
City from A-1 to RS. The Mayor declared the motion carried unanimously,
6/0, all Councilmembers present.
Moved by Courtney, seconded by Balmer, to accept the Planning and
Zoning Commission recommendation to restrict parking on one side of the/# -8z
street within the improved portion of Samuel Drive. The Mayor declared
the motion carried unanimously, 6/0, all Councilmembers present.
Council Activities
October 4, 1988
Page 3
Emmett Evans, Senior Center Commission member, reported on recent and /4LQ3
upcoming activities at the Senior Center.
The Mayor announced the following vacancies: Senior Center Comm.-/,;Iy'/
one vacancy for an unexpired term ending 12/31/90; Airport Comm. - one /548-5
vacancy for an unexpired term ending 3/1/91. These appointments will be
made at the 11/15/88 meeting of the City Council.
Moved by Ambrisco, seconded by Larson, to appoint Al Rebal, 337/486
Person Avenue, and re -appoint Douglas Jones, 816 Park Rd. to the River -7777 Commission for three-year terms ending 12/1/91. The Mayor declared
the motion carried unanimously, 6/0, all Councilmembers present.
Councilmember Horowitz reported that she rode with the Iowa City /4 ?8
Police Patrol from 9:00 p.m. to 3:00 a.m. 9/30 and made several trips
through the alley next to Rocky Rococo's Pizza and questioned if the alley
could be made one way and parking only on one side. The City Manager
stated that the Traffic Engr. had done preliminary work regarding making
the alley a one way and stated he wanted various downtown associations
contacted on the matter. The Asst. City Manager said a survey would have
to be done of the building owners in the area. McDonald noted the number
of stores along the alley requiring deliveries. Horowitz stated the
number one concern should be public safety and the availability to get
emergency vehicles thru. The Asst. City Manager also noted the pitch of
the alley for drainage presented certain problems. Ambrisco noted ///99
correspondence setting October 31, 1988, as Trick or Treat Night in Iowa
City. Balmer noted signalization problems along the Highway 6 By -Pass and/* 90
reported that the City Manager will follow-up. He also called attention
to the letter from the City Manager to Rep. Mary Neuhauser re disposal of
waste and noted the topic will be of regional significance for some time
to come.
The Asst. City Manager informed Council that staff will meet with the
bargaining units starting 10/5 for a series of meetings to receive their
initial proposals as per State Code. The City will have two weeks to
submit counter proposals. Staff hopes to be able to schedule some time
with Council to talk about strategies sometime within the next couple of
weeks.
The recommendation of the Design Review Committee that the Iowa -
Illinois Gas 8 Electric Company transformer proposed to be located near
the Washington and Clinton Street intersection be installed underground,
was deferred two weeks. The City Manager reported that Iowa -Illinois had
requested the matter be deferred to allow exploration of other options.
Moved by Horowitz, seconded by Larson, to approve the Class C Liquor
License for Iowa City Yacht Club, Inc. dba Iowa City Yacht Club contingent /`/93
upon the applicant compliance within the next year with the restaurant
definition thus allowing him to operate in the basement of the business at
13 South Linn and further contingent upon any additional renewals coming
into compliance. The Mayor noted that the applicant will be given a year
Council Activities
October 4, 1988
Page 4
to comply with the provision to coincide with the one year renewal of the
State liquor license. The Mayor declared the motion carried unanimously,
6/0, all Councilmembers present.
Moved by Horowitz, seconded by Ambrisco, to defer consideration of a
resolution rescinding Resolution No. 87-239 and proving for amendments to /`/91l
the schedule of fees for beer permits, wine permits and liquor licenses,
relating to dancing permits and temporary outdoor service areas, until
adoption of the ordinance amending Chapter 5. The Mayor declared the
motion carried unanimously, 6/0, all Councilmembers present.
Moved by Balmer, seconded by Horowitz, that the ordinance amending
Chapter 5 of the Code of Ordinances of the City of Iowa City, entitled/ t--,
"Alcoholic Beverages" by (1) amending Section 5-1 thereof to provide
definitions of restaurant and of temporary outdoor service area and to
update other definitions, (2) by amending Section 5-6 relating to dancing
permits for licensed establishments, (3) by repealing Section 5-33
relating to the duration of permits and licenses, (4) by amending Section
5-41 to revise regulations regarding outdoor service areas, and (5) by
adopting new Section 5-42 and 5-49 through 5-52 relating to the regulation
of temporary outdoor service areas and seasonal and fourteen day licenses
and permits, to be given first vote for passage. Larson questioned the
impact of this ordinance on a request from Season's Best for an outdoor
service area. The City Attorney explained that currently four barriers
prevent such an expansion of service. Two can be waived by Council and
the other two are addressed in the proposed change. Larson requested a
comparison of requirements for outdoor service area on private property
versus Plaza Cafes. In response to Courtney, the City Attorney clarified
that the definition of restaurant in Chapter 5 affects only establishments
serving food and alcohol. Affirmative roll call vote unanimous, 6/0, all
Councilmembers present. The Mayor declared the motion carried.
Moved by Balmer, seconded by Ambrisco, to adopt RES. 88-209, Bk. 99,
EASEM NT AUTHORIZING
ACTION
T
TO RESOLVEQUESTITLE
TOPROVE
PRESCRIPTIVE/#f6
TIONSREGARDINGLANDCON CONNECTING MELROSE
COURT AND BROOKLAND PARK (ROY YELDER). Larson urged all efforts be made
to resolve this matter prior to court action. Affirmative roll call vote
unanimous, 6/0, all Councilmembers present. The Mayor declared the
resolution adopted.
Moved by Ambrisco, seconded by Courtney, to adopt RES. 88-210, Bk.
99, p. 210, CONDITIONALLY ACCEPTING THE WORK FOR THE IOWA CITY SWIMMING
POOL AT MERCER PARK (MERCER PARK AQUATIC CENTER), AND AUTHORIZING FINALly97'
PAYMENT UPON COMPLETION OF CERTAIN WORK ITEMS. Balmer noted the large
list of items requiring attention. The City Manager noted action on a
number of items. Affirmative roll call vote unanimous, 6/0, all Council -
members present. The Mayor declared the resolution adopted.
Moved by Balmer, seconded by Courtney, to adopt RES. 88-211, Bk. 99,
p. 211, CONDITIONALLY ACCEPTING THE WORK FOR THE RENOVATION OF THE CIT /Y ��
PARK SWIMMING POOL, AND AUTHORIZING FINAL PAYMENT UPON COMPLETION OF
CERTAIN WORK ITEMS. Horowitz requested that the black line around the
Council Activities
October 4, 1988
Page 5
perimeter at water level be repainted. Affirmative roll call vote
unanimous, 6/0, all Councilmembers present. The Mayor declared the
resolution adopted.
Moved by Ambrisco, seconded by Balmer, to adopt RES. 88-212, Bk. 99,
p. 212, AUTHORIZING JOINT AGREEMENT BETWEEN THE IOWA CITY LIBRARY BOARD OF
TRUSTEES AND THE CITY COUNCIL OF IOWA CITY TO COORDINATE NEGOTIATING
PROCEDURES FOR PURPOSES OF COLLECTIVE BARGAINING. Affirmative roll call
vote unanimous, 6/0, all Councilmembers present. The Mayor declared the
resolution adopted.
Moved by Ambrisco, seconded by Balmer, to adopt RES. 88-213, Bk. 99,
p. 213, AMENDING THE BUDGETED POSITIONS IN THE WATER DIVISION OF THE
PUBLIC WORKS DEPARTMENT AND THE AFSCME CLASSIFICATION PLAN, deleting one�s��
Asst. Treatment Plant Operator and one Maintenance Worker I and adding two
Maintenance Worker III's. Affirmative roll call vote unanimous, 6/0, all
Councilmembers present. The Mayor declared the resolution adopted.
Moved by Ambrisco, seconded by Courtney, to adjourn 8:25 p.m. The
Mayor declared the motion carried unanimously, 6/0, all Councilmembers
present.
JOHN MCDONALD, MAYOR
ATTEST:
MARIAN K. KARR, CITY CLERK
City of Iowa city
MEMORANDUM
DATE: September 20, 1988
TO: Memo for Record
FROM: City Manager
RE: Material Sent to Council Only
Memoranda from the City Manager:
a. Wastewater Treatment Facility Project - Federal Funding Update.
b. New Park - South Wastewater Treatment Plant Site
/5'd
i
................
City of Iowa City
MEMORANDUM
F-- GATE: September 23, 1988
TO: Memo for Record
FROM: City Manager
If: Material Sent to Council Only
Memorandum from the City Manager regarding retirement of Police Chief.
Copy of letter from City Manager to Downtown Businesses regarding parking
study.
Copy of letter from Marianne Milkman to Benjamin Chait regarding sale of
Parcel D in the Lower Ralston Creek Area.
Article: "Trees displace power plants?"'
Boards & Commissions FY88 Annual Report
City of Iowa City
MEMORANDUM
DATE: September 30, 1988
TO: City Council
FROM: City Manager
If: Material in Friday's Packet
Memorandum from Mayor McDonald regarding Goal Setting Session, October 11,
198 n
Memorandum from Council Member Susan Horowitz regarding status of solid
waste disposal system, Regional Study.
/�09
Memoranda from the City Manager:
a. Benton Street Bridge
/5/0
b. Pending Development Issues
/51/
c. Community Relations Officer Program
/5=1.1-
* d. Old Landfill at Mesquakie Park
X5/3
* Copy of letter from City Manager to Mary Neuhauser regarding disposal of
infectious waste.
Copy of letter from City Manager to Mr. Gary Haymond regarding the use of
the Iowa City landfill by the City of Kalona.
1-4;75
Memoranda from the City Clerk:
a. Minutes of Meetings
/5/G
b. Calendar for Special Election
/5/y
Copy of letter from FAA to Director of Planning and Program Development
regarding proposed sale of land, Iowa City Municipal Airport.
/S/P/P
Article from International Institute of Municipal Clerks News Digest.
1519,
Calendar for October 1988.
15,70
Article from New York Times "Welfare Bill: Historic Scope but a Gradual Impact"/ -,77/
Article from Wall Street Journal "Local Governments Press Colleges for More
Is
Money"
* To Council only
Information prepared for State Board of Regents re research park facility
�R3
e
I
REGULAR COUNCIL MEETING OF OCTOBER 4, 1988 j
7:30 P.N.
COUNCIL CHAMBERS, CIVIC CENTER
410 EAST WASHINGTON
i
ITEM NO. 1 - CALL TO ORDER.
ROLL CALL.
ITEM NO. 2 - MAYOR'S PROCLAMATION.
a. Fire Prevention Week - October 9-15, 1988.
b. /Wryhite/Cane Safety Day - October 15, 1988.
ITEM N0. 3 - CUNSIOfE�t�aAD AllAess Awre5d4e t CA ENDER S PRESENTED
PTION OF THE CONSENT CALENDER AS PRESENTED OR
AMENDED.
a. Approval of Official Council Actions of the regular
meeting of September 20, 1988, as published, subject
to correction, as recommended by the City Clerk.
b. Minutes of Boards and Commissions.
(1) Board of Adjustment meeting of August 10, 1988.
(2) Airport Commission meeting of August 18, 1988.
(3) Human Rights Commission meeting of August 29,
1988.
(4) Planning and Zoning Commission meeting of
September 15, 1988.
(5) Historic Preservation Commission meeting of
September 14, 1988.
(6) Design Review Committee meeting of September 22,
1988.
C. Permit Motions as Recommended by the City Clerk.
(1) Consider a motion approving a Class "C" Beer
Permit for Clarissa T. Watt dba Watt's Food
Market, 1603 Muscatine Ave. (renewal)
(2) Consider a motion approving a Class "E" Beer
Permit for Quik Trip Corporation dba Quik Trip
#503, 123 W. Benton. (renewal)
(3) Consider a motion approving a Class "E" Beer
Permit for Quik Trip Corporation dba Quik Trip
#548, 955 Mormon Trek. (renewal)
9
AGENDA
IOWA CITY CITY COUNCIL
%lrny�x� w
REGULAR COUNCIL MEETING - OCTOBER 4, 1988
7:30 P.M.
ilk
COUNCIL CHAMBERS
1[
ITEM NO. 1 - CALL TO ORDER.
ROLL CALL.
ITEM NO. 2 - MAYOR'S PROCLAMATION.
a. Fire Prevention Week - October 9-15, 1988.
b. /Wryhite/Cane Safety Day - October 15, 1988.
ITEM N0. 3 - CUNSIOfE�t�aAD AllAess Awre5d4e t CA ENDER S PRESENTED
PTION OF THE CONSENT CALENDER AS PRESENTED OR
AMENDED.
a. Approval of Official Council Actions of the regular
meeting of September 20, 1988, as published, subject
to correction, as recommended by the City Clerk.
b. Minutes of Boards and Commissions.
(1) Board of Adjustment meeting of August 10, 1988.
(2) Airport Commission meeting of August 18, 1988.
(3) Human Rights Commission meeting of August 29,
1988.
(4) Planning and Zoning Commission meeting of
September 15, 1988.
(5) Historic Preservation Commission meeting of
September 14, 1988.
(6) Design Review Committee meeting of September 22,
1988.
C. Permit Motions as Recommended by the City Clerk.
(1) Consider a motion approving a Class "C" Beer
Permit for Clarissa T. Watt dba Watt's Food
Market, 1603 Muscatine Ave. (renewal)
(2) Consider a motion approving a Class "E" Beer
Permit for Quik Trip Corporation dba Quik Trip
#503, 123 W. Benton. (renewal)
(3) Consider a motion approving a Class "E" Beer
Permit for Quik Trip Corporation dba Quik Trip
#548, 955 Mormon Trek. (renewal)
9
Posted: 10/3/bb 4:W p.m.
Removed:
City of Iowa City
MEMORANDUM
DATE: October 3, 1988 -1
TO : City Council and General Public
FROM: City Clerk
RE : Additions to the Consent calander of the October 4, 1988 meeting
3.c.(7)
Consider a motion approving an application for a Liquor
License refund for Farmers Market and Bakery, LTD. dba
Farmers Market and Bakery, Ltd., 112 S. Linn Street.
3.c.(8)
Consider a motion approving a Class "B" Beer Permit
for American Seafood Partners dba Long John Silver's
Seafood Shoppe, 1940 Lower Muscatine Rd. (new)
3.c.(9)
Consider a motion approving a Class "C" Liquor License
for Baja, Inc. dba Mama's, S. S. Dubuque Street.
(renewal)
3.c.(10)
Consider a motion approving a Class "C" Liquor License
for Brocchini, Inc. dba The Gallery Bar $ Restrauant,
223 E. Washington Street. (new)
3.c.(11)
-E6.,Aci Consider approving a resolution to issue a cigarette
permit for Brocchini, Inc. dba The Gallery Bar 6 Restraurant,
223 E. Washington St.
3.c.(12)
\05 Consider approving a resolution to issue a dancing
permit for Brocchini, Inc. dba The Gallery Bar & Restraurant,
223 E. Washington St.
AGENDA
IOWA CITY CITY COUNCIL
OCTOBER 4, 1988
PAGE 2
(4)
Consider a motion approving
a Class "B" Beer
Permit for LTL Restaurants,
Inc. dba Mazzio's
Pizza, 1950 Lower Muscatine.
(new)
(5)
Consider a motion approving a Special Class "C"
Beer/Wine Permit for New Life
Fitness World, Inc.
dba New Life Fitness World,
2220 Mormon Trek.
(renewal)
(6)
Consider a motion approving
a Class "C" Liquor
License for Hilltop Tavern,
LTD. dba Hilltop
Lqqunge, The, 1100 N. Dodge Street. (renewal)
j See
addi
hr7n
d.
Resolutions.
jSa'dob
(1)
Consider a resolution accepting the storm sewer
improvements for Washington Park Addition - Part
10.
Comment: See attached Engineer's Report.
e. Setting Public Hearings.
-45g-ao-I (1) Consider a resolution setting public hearing for
November 15, 1988, on the Facilities Plan Update
and Environmental Review for the Wastewater
System Improvements Project.
Comment: This public hearing is required as part
of the federal construction grant application
process. Comments gathered at the hearing will
be forwarded to the Iowa Department of Natural
Resources for review.
j468 -.)OS (2) Consider a resolution setting public hearing for
October 18, 1988, on plans, specifications, form
of contract, and estimated cost for the U.S. 6
and Keokuk Street Intersection Improvement
Project.
Comment: This project includes the installation
of right -turning lanes on the U.S. 6 eastbound
and westbound lanes at Keokuk Street, the
widening of Keokuk Street from U.S. 6 south
through the Hollywood Boulevard intersection with
the associated storm culvert replacement, and the
widening of Keokuk Street from U.S. 6 north
tapering to match the existing width of Plum
Street. Under the U -Step agreement number 88-U-
012 between the City and the Iowa DOT, the State
will reimburse 55% of the eligible costs of
construction to the City. The Engineer's
estimate for the total project is $125,000.00,
with an estimated $65,300.00 City responsibility.
6
AGENDA
IOWA CITY CITY COUNCIL
OCTOBER 4, 1988
PAGE 3
f. Correspondence.
(1) Letter from John Hayek and Mark Ginsberg
expressing objection to the planned location of a
transformer on East Washington Street. A
recommendation from the Design Review Committee
regarding this matter is on the agenda, Item No.
10.
(2) Letter from the Highlander Inn requesting
expedited action by the Council in regard to the
proposed signage at that location. This matter
is on the agenda as Item No. 4a for setting a
public hearing for October 18, 1988.
(3) Memorandum from the Traffic Engineer regarding
removal of parking prohibition on the frontage
road between Carousel Motors and Highway 1 West.
g. Applications for use of Streets and Public Grounds.
(1) Application from Regina High School for
permission to have the Homecoming 'Parade on
September 29, 1988. (approved)
(2) Application from Hawkeye Yearbook staff for
permission to set up a table next to the
reviewing stand during the U of I Homecoming
Parade from which to sell yearbooks. (approved)
AGENDA
IOWA CITY CITY COUNCIL
OCTOBER 4, 1988
PAGE 4
ITEM NO. 4 - PLANNING AND ZONING MATTERS.
a. Consider setting a public hearing for October 18,
1988, on an ordinance to amend the sign regulations of
the Zoning Ordinance to permit one large free-standing
sign for highway commercial property located near an
interstate highway.
Comment: The Planning and Zoning Commission, at its
September 15, 1988, meeting, recommended approval of
the proposed amendment by a vote of 3-2 (Dierks and
Cook voting no). The proposed amendment would permit
one free-standing sign for property within 1,000 feet
of an interstate highway right-of-way and in the 01-1
zone to be erected to a maximum height of 65 feet and
a maximum sign area of 500 square feet or 250 square
feet per sign face. The Commission recommendation is
inconsistent with staff.
Action:
b. Public hearing on an ordinance to vacate a 9,720
square foot portion of the Madison Street right-of-way
between Market and Bloomington streets. (V-8805)
Comment: The University of Iowa has requested that
the City of Iowa City vacate the subject right-of-way
to accommodate construction of the new Laser Labora-
tory Building. At its September 1, 1988, meeting, by
a vote of 6-0, the Planning and Zoning Commission
recommended approval of the proposed vacation contin-
gent upon the University agreeing to reconstruct any
portions of an existing sidewalk that may be damaged
or removed during construction of the Laser Laboratory
Building and to designate a pedestrian easement in the.
proposed vacated area where it partially or completely
covers the sidewalk to assure perpetual maintenance of
the sidewalk. This recommendation is consistent with
that of staff in a report dated September 1, 1988.
Action:
9
AGENDA
IOWA CITY CITY COUNCIL
OCTOBER 4, 1988
PAGE 5
c. Consider an ordinance to amend Chapter 36-23 of the
$8'9� Zoning Ordinance, the Commercial Intensive Zone.
(Second consideration)
Comment: At its September 1, 1988, meeting, the
Planning and Zoning Commission recommended to approve
the proposed amendment by a vote of 4-2 (Clark and
Hebert voting no). The proposed amendment would
permit the location of manufacturing businesses in the
CI -1 zone provided the manufacturing portion of the
business does not exceed 5,000 square feet. Cur-
rently, the entire business may not exceed 5,000
square feet. Provision is also made for 15,000 square
feet of manufacturing usage by special exception. The
Commission's recommendation is consistent with that of
staff. Expedited consideration of this ordinance has
been requested.
'/ G
Action: 6. -ZA-Z A4e O
t " .0
d. Consider a recommendation of the Planning and Zoning
Commission regarding a request to rezone a 1.99 acre
tract located in Johnson County, approximately 1.5
miles east of Iowa City from A-1 to RS. (CZ -8825)
Comment: At its September 15, 1988, meeting, the
Planning and Zoning Commission recommended, by a vote
of 5-0, that the City Council forward a comment to the
County Board of Supervisors that the proposed rezoning
be approved. Approval of this request would permit
the continued use of this farmstead site as a
residential use. The Commission's recommendation is
consistent with that of staff included in a memorandum
dated September 6, 1988.
Action:
AGENDA
IOWA CITY CITY COUNCIL
OCTOBER 4, 1988
PAGE 6
e. Consider a recommendation of the Planning and Zoning
Commission to restrict parking within the improved
portion of Samuel Drive.
Comment: At it September 15, 1988, meeting, by a vote
of 5-0, the Planning and Zoning Commission recommended
that parking be restricted to one side of Samuel
Drive. The Commission had intended to make this
recommendation a condition to approval of the final
plat of Samuel Drive Subdivision on September 1, 1988.
Council approved the final plat on September 20, 1988.
The Commission's intent was to keep this short, narrow
street from becoming a parking area within the
neighborhood.
Action:
ITEM NO. 5 - PUBLIC DISCUSSION.
6
ITEM NO. 6 - ANNOUNCEMENT OF VACANCIES.
a. Senior Center Commission - One vacancy for an
unexpired term ending December 31, 1990 (Geri Hall
resigned).
b. Airport Commission - One vacancy for an unexpired term
ending March 1, 1991 (Jack Ashby resigned).
` These appointments will be made at the November 15, 1988,
meeting of the City Council.
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--_- �._ I ��_�sfpf,%% '�...-�•'�--�i.f�TJ--P(��rJl o�_.SlPu%r_...__..-. .----.. ...___...
AGENDA
IOWA CITY CITY COUNCIL
OCTOBER 4, 1988
PAGE 7
ITEM NO. 7 - CITY COUNCIL APPOINTMENTS.
a. Consider appointments to the Riverfront Commission to
fill two vacancies for three-year terms ending
December 1, 1991. (Terms of Laura Lovell and Douglas
Jones end.) Dp
Action: Ai;�n0 - X02 aRA7er r �m�.
ITEM NO. 8 - CITY COUNCIL INFORMATION.
ITEM NO. 9 - REPORT ON ITEMS FROM THE CITY MANAGER AND CITY ATTORNEY.
a. City Manager.
ees o��
b. City Attorney.
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AGENDA
IOWA CITY CITY COUNCIL
OCTOBER 4, 1988
PAGE 8
ITEM NO. 10 -
OF BOARDS AND COMMISSIONS.
a. Consider recommendation of the Design Review Committee
that the Iowa -Illinois Gas & Electric Company
transformer proposed to be located near the Washington
and Clinton Street intersection be installed
underground.
Comment: At its September 22 meeting, the Design
Review Committee voted 7-0 to recommend undergrounding
of the proposed transformer because of the undesirable
impacts of pad -mount placement on the streetscape and
adjacent properties. A report of the Committee's
discussion is contained in the minutes included in the
agenda packet. Pictures will be available to the
Council at the meeting.
Because the proposed location is within the City's
Downtown Underground Service District, the City may
require that utility system components be placed
underground. Council may concur with this
recommendation by motion and refer the item to the
City Manager for implementation.
Action: ,Iez Z4�4-22
ITEM NO. 11 - CONSIDER A NOTION APPROVING CLASS C LIQUOR LICENSE FOR IOWA
CITY YACHT CLUB INC. DBA IOWA CITY YACHT CLUB CONTINGENT
UPON THE APPLICANT COMPLIANCE WITHIN THE NEXT YEAR WITH THE
RESTAURANT DEFINITION THUS ALLOWING HIM TO OPERATE IN THE
BASEMENT OF THE BUSINESS AT 13 SOUTH LINN AND FURTHER
CONTINGENT UPON ANY ADDITIONAL RENEWALS COMING INTO
COMPLIANCE.
Comment: Iowa City Yacht Club opened one year ago in the
basement with the understanding it was a restaurant.
Council will be considering an ordinance amending section
of Chapter 5 dealing with alcoholic beverages. One
revision would define restaurant. Approval of the renewal
at this time would allow the establishment to remain open
and give the applicant until his next renewal (October
1989) to attain compliance.
Action: Neto
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AGENDA
IOWA CITY CITY COUNCIL
OCTOBER 4, 1988
PAGE 9
ITEM NO. 12 - CONSIDER A RESOLUTION RESCINDING RESOLUTION NO. 87-239 AND
PROVIDING FOR AMENDMENTS TO THE SCHEDULE OF FEES FOR BEER
PERMITS, WINE PERMITS, AND LIQUOR LICENSES, RELATING TO
DANCING PERMITS AND TEMPORARY OUTDOOR SERVICE AREAS.
Comment: The resolution sets a minimum fee of $100 per
year for dancing permits, and establishes a $25 per year
fee for a dancing permit in conjunction with Seasonal or
Fourteen -Day license or permit or a temporary outdoor
service area. The resolution also establishes a $100
inspection fee for temporary outdoor service areas operated
in conjunction with a licensed premise where a Seasonal or
Fourteen -Day license or permit would not be necessary.
Staff recommends adoption of this resolution. See attached
memo.
Action: fes° Axx &a &,m"
ITEM NO. 13 - CONSIDER AN ORDINANCE AMENDING CHAPTER 5 OF THE CODE OF a
ORDINANCES OF THE CITY OF IOWA CITY, IOWA, ENTITLED
'ALCOHOLIC BEVERAGES,' BY (1) 'AMENDING SECTION 5-1 THEREOF
TO PROVIDE DEFINITIONS OF RESTAURANT AND OF TEMPORARY
OUTDOOR SERVICE AREA AND TO UPDATE OTHER DEFINITIONS, (2)
BY AMENDING SECTION 5-6 RELATING TO DANCING PERMITS FOR
LICENSED ESTABLISHMENTS, (3) BY REPEALING SECTION 5-33
RELATING TO THE DURATION OF PERMITS AND LICENSES, (4) BY
AMENDING SECTION 5-41 TO REVISE REGULATIONS REGARDING
OUTDOOR SERVICE AREAS, AND (5) BY ADOPTING NEW SECTION 5-42
AND 5-49 THROUGH 5-52 RELATING TO THE REGULATION OF
TEMPORARY OUTDOOR SERVICE AREAS AND SEASONAL AND FOURTEEN -
DAY LICENSES AND PERMITS. (First Consideration)
Comment: The purpose of this ordinance is to define
restaurant and temporary outdoor service areas and sets up
rules and regulations re temporary outdoor service areas.
Staff recommends adoption of the ordinance. See attached
memo. //
Action: ad 4ro /�Py l� A CD
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6
AGENDA
IOWA CITY CITY COUNCIL
OCTOBER 4, 1988
PAGE 10
ITEM NO. 14 - CONSIDER A RESOLUTION AUTHORIZING ACTION TO QUIET TITLE OR
TO PROVE A PRESCRIPTIVE EASEMENT IN ORDER TO RESOLVE
S� "d09 QUESTIONS REGARDING LAND CONNECTING MELROSE COURT AND
BROOKLAND PARK.
Comment: Lot 20, Brookland Park Addition to Iowa City is a
triangular piece of land which lies immediately northeast
of Brookland Park. For a number of years, there has been a
pathway and sidewalk connecting Melrose Court and the Park,
but there is no record that anyone granted an easement for
that route or conveyed title to the City authorizing that
use. The pathway or sidewalk is located over the westerly
portion of Lot 20. Recently, the owner of the lot, Roy
Yelter, erected a fence on the Melrose Court right-of-way
in front of his house. However, a City inspector
determined that the fence was on City property and demanded
that it be relocated onto private property. Mr. Yelter
then demanded that the City pay him for a tree that was
removed from the westerly portion of his lot, and remove
the sidewalk. After investigation, Terry Trueblood
reported that the tree and sidewalk are on the portion of
the lot west of the driveway and that the City crews have
maintained that portion of the lot for at least 15-20
years. The Legal Department advises that the City appears
to have acquired title to the disputed portion by adverse
possession or, at a minimum, an easement by prescription
has been established for the right-of-way. Mr. Yelter does
not wish to convey the property to the City and is
threatening to fence the entire frontage and close access
to this sidewalk. This resolution is intended to authorize
court action to establish the City's rights in the land.
Action: PAI, , AW 61
ITEM NO. 15 - CONSIDER A RESOLUTION CONDITIONALLY ACCEPTING THE YORK FOR
THE IOWA CITY SWIMMING POOL AT MERCER PARK (MERCER PARK
AQUATIC CENTER), AND AUTHORIZING FINAL PAYMENT UPON
At"?'B-XQ COMPLETION OF CERTAIN WORK ITEMS.
Comment: In April, 1987, the City entered into an
agreement with Larson Construction Company, Inc. for the
construction of the new Mercer Park Aquatic Center. Terms
of the agreement called for a five percent retainage,
amounting to $150,928.05. Council approval is required to
release final payment, which is now being requested,
subject to the items on "Exhibit A" being corrected or
completed prior to the making of that payment.
Action: AalID 244,1- gte _ _GD
i
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--------_---__..___.__._..-----.__-..-------._.._._._.-------._____.____I
I
AGENDA
IOWA CITY CITY COUNCIL
OCTOBER 4, 1988
PAGE 11
ITEM NO. 16 - CONSIDER A RESOLUTION CONDITIONALLY ACCEPTING THE WORK FOR
THE RENOVATION OF THE CITY PARK SWIMMING POOL, AND
de a1I AUTHORIZING FINAL PAYMENT UPON COMPLETION OF CERTAIN WORK
ITEMS.
Comment: In August, 1987, the City entered into an
agreement with Larson Construction Company, Inc. for the
renovation of City Park Swimming Pool. Terms of the
agreement called for a five percent retainage, amounting to
$37,505.00. Council approval is required to release final
payment, which is now being requested, subject to the terms
on "Exhibit B" being corrected or completed prior to the
making of that payment.
Action:
ITEM NO. 17 - CONSIDER A RESOLUTION AUTHORIZING JOINT AGREEMENT BETWEEN
THE IOWA CITY LIBRARY BOARD OF TRUSTEES AND THE CITY
COUNCIL OF THE CITY OF IOWA CITY TO COORDINATE NEGOTIATING
a aia PROCEDURES FOR PURPOSES OF COLLECTIVE BARGAINING.
Comment:. This resolution approves an agreement between the
Iowa City Library Board of Trustees and the City Council to
coordinate negotiating procedures for purposes of
collective bargaining.
Action: AVI6
ITEM NO. 18 - CONSIDER A RESOLUTION AMENDING THE BUDGETED POSITIONS IN
THE WATER DIVISION OF THE PUBLIC WORKS DEPARTMENT AND THE
AFSCME CLASSIFICATION PLAN.
Comment: This resolution amends the budget to reflect the
reordering of positions within the Water Division. This
resolution does not change the number of positions in the
division. Please see memo included in your packet for a
detailed explanation of the changes.
Action: 142e
ITEM NO. 19 - ADJOURNMENT.
9
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City of Iowa City
MEMORANDUM
DATE: September 30, 1988
TO: City Council
FROM: City Manager
RE: Informal Agenda and Meeting Schedule
October 3. 1988 Monday
6:30 - 8:15 P.M. Council Chambers
6:30 P.M. - Review zoning matters
6:50 P.M. - Reorganization of Legal Department
7:05 P.M. - Kegger Ordinance and Temporary Outdoor Service Areas
7:15 P.M. - Meet with Airport Commission
7:35 P.M. - Council agenda, Council time, and Council committee reports
7:55 P.M. - Consider appointment to Riverfront Commission
8:00 P.M. - Executive Session - Pending Litigation
October 4, 1988 Tuesday
7:30 P.M. - Regular Council Meeting - Council Chambers
October 11, 1988 Tuesday
4:30 P.M. - Council Goal Setting Session - Highlander Inn
October 17, 1988 Monday
6:30 - 8:00 P.M. Council Chambers
Informal Council Meeting - Agenda Pending
October 18, 1988 Tuesday
7:30 P.M. - Regular Council Meeting - Council Chambers
PENDING ITEMS
Leasing of Airport Land for Commercial Use
Stormwater Management Ordinance Review
East Side Storm Drainage Improvements
Environmental Issues re. Land Development
Meeting with Johnson County Board of Supervisors
Appointments to Board of Appeals, Board of Examiners of Plumbers, and Senior
Center Commission - October 18, 1988
Appointments to Human Rights Commission, Parks and Recreation Commission, and
Board of Adjustment - November 1, 1988
Appointments to Airport Commission and Senior Center Commission - November 15,
1988
I
CITY OF IOWA CITY
CHIC CENTER 410 E. WASHNGTON ST. IOWA CV, IOWA 52240 (319) 356-5000
R
0 C: C A M A¢ x O iii
i1)ha ra a s ,
fire in the hone disproportionatelg strikes the
verg goung and verg old, and the majoritg of home
fire deaths occur at night, when victims are
tgpicallg asleep, and
333he ra a s ,
earig warning of fire is essential to life safety
and minimal fire lass, and smoke detectors can he
an important part of this earig warning, and
Whereas ,
proper fire safetg planning and preparedness
include the regular matinenance and testing of
smoke detectors in the hone, and
juhe re a s ,
the steps to ensure that smoke detectors work
properlg - regular testing, replacing batteries and
cleaning - can be carried out easilg, and
3Utra re a s ,
the Iowa Citg Fire Department and the fire service
of this state are dedicated to the safetg of life
and propertg of its protected citizens from the
devastating effects of fire, and recognize the
value of proper planning and preparedness before
fire strikes, and
wh a re as ,
the members of the fire service are joined bg the
citizens of this cmmnunitg, and businesses, schools,
service clubs and organizations in their fire pre-
vention efforts,
3�Taw, hhere:exxr:=,
1, John McDanald, Magor of the City
of Iowa City, Iowa, On herebg proclaim the week of
October 9 - 15, 1988, to be
3= x383✓ 3E>R3EV ✓N'Z3: 041 W EF -K
in Iowa Citg, and I call upon the citizens to
participate in activities at home, work and school
and to do as the Fire Prevention Beek theme for
1988 suggests: "A sound you Can Live With ... Zest
your smoke Detector".
OR
signed in Iowa Citg, Iowa,
this 4th day of
October 1988.
/#54
eXTU OF ZOWA CZTM
PROCCAMATTOW
Whereas, thursdag, October 15, 1988, is designated bg Iowa State
Lam as "White Cane Webu Dag" in Iowa, and
whe re a s , the 1987 Cade of Iowa provides that every blind citizen has
the right to carry a white cane or use a dog guide, which
demonstrates or sgmbnlizes the abilitu to achieve a full
and independent life and the capacitg to mark productively
in competitive emplogment, and
whereas , iowa law provides that everg motor vehicle operator who
encounters a blind pedestrian is required to come to an
immediate stop and exercise appropriate caution to avoid
accident or injury, and
whereas , both state and federal law prohibit discrimination based
an blindness and support equal apportunitu and affirmative
action programs to encourage employment of blind persons in
the competitive labor force, and
whereas , the National Federation of the Blind of Iowa has for many
gears been at the forefront in securing the rights of blind
Iawans to live independently, through public education,
legislative aadvocacy, and active support for the principle
that the blind themselves are the persons best suited to
determine their own future,
Maw , hhe re fors: , I, John McDonald, Magar of the Citg of Iowa
Citg, in cooperation with the National Federation of the
Blind of Iowa, hereby proclaim thursdag, October 15, 1988,
to be
w14ZZ:1E CAWV_ oArF—Irg 31>AU
in Iowa Citg and call upon our citizens to recognize the
individual worth and productive talents of aur blind neigh-
bors and to observe the laws applicable to their use of our
streets, highways, and public facilities.
LL
OR
Oigned in Iowa City, Iowa,
this 4th dag of October 1988.
1*5/
I
v
CITY OFIOWA CITY
P ii 0 C C i1 m A T Z O X
lube re a s , mental illness is a problem of grave concern and
consequence in American society and is widelg, but
unnecessarily, feared and misunderstood, and
urihe re a s , more than 10,000,000 people in the United states are
disabled for long periods of time bg schiaophrenta,
I
manic depressive disorders, and major depression, and
luhe re a s , between 30 and 50 percent of homeless people suffer
serious and chronic forms of mental illness, and
I iuihe r>e as , mental disorders result in staggering economic costs
to society, which are estimated to be in excess of
$249,000,000,000, and include direct treatment and
support casts, as well as indirect casts, such as
last productivibg, and
i
lube re at s , mental illness is an increasinglg treatable disabilitg
with excellent prospects for remedy and recovery when
properly recngniaed, and
duhe re a s , appropriate treatment of mental illness is cost effec-
tive because it restores prnductivitg, reduces utillaa-
tion of tither health services, and lessens social be -
penitence, and
0h areas , individuals with mental illnesses and their families
have begun to join self-help groups to combat the
unfair stigma of the diseases, support greater invest-
ment in research, and advocate an adequate continuum
of care from hospital be community, and
lube re a s , unprecedented major research developments in recent
Bears have added new methods and technologg to the
sophisticated and objective study of the functioning
of the brain and its linkages to normal and abnormal
behavior, and
CIVIC CENTER • 510 EAST WASISINOTON STREET • IOWA CITY, IOWA 5:750 .(119) 7f6•5000
I(
Whe re a s , research in recent decades has led to a wide array of
new and more effective somatic and psgchasociai methods
of treatment for same of the most incapacitating Eorms
of mental illness, including schizophrenia, major affec-
tive disorders, phobia, and phobic disorders, and
i1Jhe r¢ a s , recent and unparalleled growth in scientific knowledge
about mental illness has generated the current emergence
of a new threshold of apportunitg for future research
advances and fruitful application to specific clinical
problems, and
31)he re a s , serious mental illnesses such as schizophrenia and the
major depressions are now known to he diseases of the
brain and not caused bg individual weaknesses or poor
familg life, and
Whereas , persons with mental illnesses and their families are
stigmatized hg the myths and prejudices surrounding
mental illness and are thereby doubly victimized bg
the illness,
'tlizw , bhe re fare , I, John McDonald, Magar of the City of
Iowa Cing, Iowa, be hereby proclaim the week of October
2 - 8, 1988, to he
MENTAC XCCNEOO A1uD£liiEXEO�% WEEK
in Iowa City as a way to reduce stigma and promote under-
standing of the mentally ill and their families, and
Be :It further PrII=Iaimed,that the 65,000 member -
families of the National Alliance for the Mentally Ill
(NAMI), who have joined together to support each other
and their loved ones and to educate the American people
an the plight of the mentally ill, be commended, and
further Pr=claimeb, that the City of Iowa
City joins NAMI in urging the Federal Goverment to
increase appropriations of the National Institute for
Mental Health for research an serious mental illnesses.
[awa Citi;, Iowa,
fg of October 1988.
J
OR
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COUNCIL MEETING OF (,Pj44&r /9�P
ROUTING FOR ORDINANCES, RESOLUTIONS, AGREEMENTS, CONTRACTS, NOTICES.
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Informal Council Discussion
September 19, 1988
Informal Council Discussion, September 19, 1988, 6:35 p.m. in the Council
Chambers. Mayor John McDonald presiding. Councilmembers present:
McDonald, Courtney, Balmer, Larson, Horowitz. Absent: Ambrisco.
Staffinembers present: Karr, Schmeiser, Timmins, Atkins, Helling,
Brachtel, Boyle. Tape-recorded on Reel 88-52, Side 1, 1 -END, Side 2, 1 -
END; Reel 88-53, Side 1, 1-501.
CONSENT CALENDA
Karr stated the County Sheriff's signature was
application for the Wig & Pen establishment.
representing Harold Brown, stated he would obtain
prior to formal Council meeting. Council agreed
Consent Calendar.
PLANNING & ZONING MATTERS:
A. SETTING A PUBLIC—HEi
Reel 88-52, Side 1
still needed to complete
Tom Riley, attorney
the necessary signatures
to add Wig & Pen to the
Reel 88-52, Side
Schmeiser stated he will present detailed information prior to
Council's next meeting.
PUBLIC HEARING ON AN ORDINANCE TO AMEND CHAPTER 36-23 OF THE ZONING
ORDINANCE THE COMMERCIAL INTENSIVE ZONE.
Schmeiser said the two changes being proposed will permit the
location of manufacturing businesses in the CI -1 zone provided the
manufacturing portion of the business does not exceed 5,000 square
feet and provide for 15,000 square feet of manufacturing usage by
special exception. Horowitz said the performance standards should
provide for a buffer between this zone and type of manufacturing in
the adjacent residential areas. Horowitz asked Schmeiser if the
City's performance standards are capable of enforcing the 5,000
square foot provision. Schmeiser replied affirmatively. Schmeiser
explained that the performance standards require screening and the
manufacturing use has to meet commercial use performance standards
which are more restrictive. Larson asked if performance standards
for commercial uses are more restrictive than for manufacturing uses.
Schmeiser said yes. Larson asked what objections were raised by
Planning & Zoning Commission members. Planning & Zoning Commission
member Hebert said 5,00 square feet would allow small manufacturers
enough space to start a business and he objected to 15,000 square
feet because it would create traffic problems. Balmer asked if there
are other vacant buildings in the area. Schmeiser said Southgate
Development building, the telephone building, and a building owned by
the City are vacant. Larson said business owners in the area should
favor the change. Horowitz noted the volume of traffic on Boyrum is
increasing,
MINUTES
INFORMAL COUNCIL DISCUSSION
SEPTEMBER 19, 1988
PAGE 2
C.
FBI
See above Item B.
Schmeiser explained Council reviewed this subdivision's preliminary
plat concurrently with the Nottingham Place Subdivision. Schmeiser
said residents in the area have objected to the subdivision because:
1) the site will be too congested with the five proposed lots, 2) the
development will be out of character with the residential development
in the area, 3) the development will be contrary to the RS -5 zone, 4)
there will be severe environmental degradation, 5) the hammerhead
design of the cul-de-sac turnaround will not provide for on -street
parking or snow removal, and 6) if the front yard setbacks are not
varied to allow houses to be constructed further from the street,
there will be a "sea of asphalt" in the front yard. Schmeiser
distributed a map designating the hammerhead turnaround, and said the
hammerhead design was proposed to reduce the amount of environmental
impact in the area. Schmeiser said a special exception to reduce the
front yard setback of the proposed homes is pending with the Board of
Adjustment. Larson asked if the neighborhood concerns are relevant
to Council's decision regarding approving the final plat. Schmeiser
said if the applicant meets all of the subdivision requirements and
other City ordinances and the plat is fairly consistent with the
approved preliminary plat, then Council is bound to approve the final
plat. Larson asked if any of the neighborhood concerns would be
relevant to approval of a preliminary plat. Schmeiser said the
hammerhead design is a variation from the required design standards.
Schmeiser said it was staff's recommendation that the hammerhead
design be approved. Larson asked Council to address the issue that
environmental concerns are not a basis for the Council to reject a
plat if all legal requirements have been met. McDonald stated
Council is scheduled to discuss Urban Ad Hoc Committee
recommendations at the Council's October goal setting session.
Horowitz asked if the City's Public Works Department has studied
stormwater management in the area. Schmeiser replied they had.
Courtney asked about the City's neighborhood notification procedures.
Schmeiser said notification signs are placed on the subdivision
property and there are stringent notification requirements. Courtney
noted the proposed subdivision creates two triple frontage lots on
Oaklawn. Horowitz asked where recreational vehicles owned by
property owners of the proposed lots would park. Schmeiser said that
is a problem. Schmeiser said the lot frontage requirements for
single-family lots in the RS -5 zone is 25 feet and the hammerhead
sign was used to allow the lots to be located closer.
MINUTES
INFORMAL COUNCIL DISCUSSION
SEPTEMBER 19, 1988
PAGE 3
E.
Schmeiser stated the Planning & Zoning Commission, on September 15,
made an additional recommendation to Council that the plat be
approved subject to parking only being permitted on one side of
Samuel Drive.
Schmeiser said this is a plan for a warehouse addition and the plan
meets all ordinance requirements. Balmer asked why there was
dissenting votes by Planning & Zoning Commission members. Planning &
Zoning Commission member Hebert said there were dissenting votes
because building construction had begun before approval was given.
Atkins stated he released the foundation permits pending Planning &
Zoning Commission approval and City staff will discuss the building
construction schedule with Sheller -Globe.
SPECIAL COUNCIL ELECTION DATES:
Reel 88-52, Side 1
McDonald stated Council received Karr's September 15, 1988, memo regarding
special local elections. Council agreed to schedule December 13, 1988,
primary election and January 10, 1989, special local election to fill the
at -large Council seats vacated by the resignation of George Strait and
Kate Dickson. Karr said she will prepare an election timetable for
distribution to Council and perspective candidates.
POLICE COMMUNITY RELATIONS OFFICER: Reel 88-52, Side 1
McDonald noted Council received Atkins' September 13, 1988, memo regarding
Community Relations Officer - School Liaison Program. Larson asked if
Council should consider the many issues related to a Liaison Officer
before a decision is made to add a Community Relations Officer to the
Police Department. Atkins said Council could approve the addition of a
Community Relations Officer in concept. Balmer asked if Atkins has
contacted the School District. Atkins said he has been in contact with
the School System and staff will need to be sensitive to police presence
in schools. Councilmembers discussed the Community Relations Officer
selection process; drug prevention and educational programs; and budgetary
concerns. Courtney inquired about the automobile/equipment expense as
outlined in the proposed budget for the Community Relations Officer.
Atkins said equipping the automobile is expensive and if the Community
Relations Program is successful, the Community Relations Officer will be
spending a majority of the time out in the community. Atkins said
training the Community Relations Officer is necessary and the Iowa Law
Enforcement Academy has scheduled a training drug education program in
March 1989.
Larson said increasing the number of police detectives should be
considered. McDonald said that Council needs to consider all of the
staffing needs of the Police Department. Atkins said Council received a
list of the substantive issues relating to the Police Department.
MINUTES
INFORMAL COUNCIL DISCUSSION
SEPTEMBER 19, 1988
PAGE 4
Courtney said the City needs to add late-night uniformed police officers.
Larson asked when Police Chief Miller would return from his medical leave
of absence. Atkins said Police Chief Miller's physical condition is still
being assessed.
Councilmembers agreed to the Community Relations Officer concept and
directed staff to proceed. Balmer said the program should be evaluated.
LIQUOR CONTROL ISSUES: Reel 88-52, Side 2
McDonald stated Council received City Atty. Timmins' September 14, 1988,
memo regarding liquor control issues.
McDonald said the City has received a request from Season's Best to
establish an outdoor service area. Timmins explained Season's Best has
proposed to establish an outdoor service area under the stairwell area of
the Commerce Building. Timmins summarized the five categories of Section
5-41 Outdoor Service Area Regulations as they apply to Season's Best.
Section 5-41 Outdoor Service Area Regulations provide that a) they cannot
encroach onto street right-of-way, b) cannot be located in the front yard,
c) must be screened on all sides, d) accessible through establishment
only, and e) cannot be located within a residential zone or within 100
feet of a residential use. Timmins stated four of the regulations would
prevent Season's Best from having an outdoor service area and Council
could waive the screening and accessibility requirements. Timmins said
the Council additionally would need to amend the front yard location and
location with respect to residential uses provisions to grant Season's
Best's request. Timmins said an amendment to Section 5-41 has been
drafted. Timmins reviewed the proposed changes to Section 5-41 as
outlined in Exhibit B of his memo. Councilmembers discussed the
definition of restaurant. Balmer said liquor establishments should be
maintained on the ground floor level for public and police safety reasons.
Larson said the provision requiring restaurant service during 90% of the
hours that the business is opened needs to changed.
Council received comments from Hank Miquel, owner of Yacht Club. Miquel
said the liquor establishment location on the ground floor requirement
should be addressed; restaurant definition requiring a free-standing
stove, griddle or grill needs to be expanded to include other equipment
such as microwaves; and there should be a provision that addresses how
food is served. McDonald said upstairs and basement bars were prohibited
for public and police safety reasons. Larson suggested the ordinance
read, "full service kitchen." Timmins said the definition should be
specifically spelled out. Dean Thornberry noted that Burger King does not
use free-standing stoves, griddles or grills and would not meet the
restaurant definition as proposed. Timmins stated broiler or microwaves
can be added to the definition and the hours of operations provision (90%)
will need to be researched. Courtney stated Council should not habitually
make ordinance changes to meet the needs of specific businesses. Courtney
said bars should not be permitted in basements. Atkins asked if Council
has reasonable authority with respect to liquor license. Timmins said
there is a suspension and revocation procedure, but the State is the
licensing authority.
MINUTES
INFORMAL COUNCIL DISCUSSION
SEPTEMBER 19, 1988
PAGE 5
Larson commented that Council should look at the fairness issue as it
relates to allowing liquor establishments that require substantial police
attention versus regulating establishments who have required minimal
police attention.
Council agreed with the proposed amendment changes and directed staff to
prepare a final draft of the ordinances. In reference to Season's Best
request, Timmins noted that Council needs to consider the screening and
accessibility requirements. Larson stated that Season's Best should not
be given an unfair advantage over downtown businesses. McDonald noted
that Season's Best request applies to private property. Atkins stated
that "front yard" is not defined in the ordinance. Timmins explained the
term "front yard" is used in the current regulation, in downtown, front
yard is defined as the required front yard, and there is no front yard
required in the Zoning Ordinance in any City zone. Therefore, the
proposed language does not use the term "front yard." In response to
McDonald, Timmins stated that the provision providing that the outdoor
service area shall not be permitted within 100 feet of a residential zone
will be amended.
TEMPORARY LICENSE. Timmins explained that under a seasonal or 14 -day
license or permit, a liquor establishment can be established in
conjunction with an existing bar or separately and it can. be in a
building, tent or parking lot. Timmins stated that he drafted a new set
of regulations for the uses. Timmins stated that a double fence will be
required and a sound equipment permit will be required if amplified sound
equipment is used. Timmins said that if a liquor establishment is in a
building, it can be located anywhere. If it is not in a building and in a
residential zone, the outdoor service area cannot be any closer than 100
feet to the closest residence.
Council discussed the Sound Ordinance. Timmins explained the City has not
enforced the Sound Ordinance because of an early challenge to the Sound
Ordinance in the Magistrate's Court which was upheld. In reference to the
noise complaint, Atkins explained that police will give one warning and
then shut down the sound upon the second complaint.
Council received input from Dean Thornberry, owner of Maxie's. Thornberry
apologized to Council and staff for problems relating to Maxie's.
Thornberry stated that there were problems of miscommunication, music
should be allowed, and police should have a decibel meter.
Karr stated dancing permit regulations will also be drafted to be included
with the temporary outdoor service area regulations.
LEGAL DEPARTMENT REORGANIZATION: Reel 88-53, Side 1
McDonald stated all Councilmembers should be present to discuss Legal
Department reorganization. Council agreed to defer discussion until their
next informal Council meeting.
MINUTES
INFORMAL COUNCIL DISCUSSION
SEPTEMBER 19, 1988
PAGE 6
EXECUTIVE SESSION: Reel 88-53, Side I
Moved by Larson, seconded by Horowitz, to adjourn to Executive Session
under Section 21.5(c) to discuss strategy with Council in matters that are
presently in litigation or where litigation is eminent where its
disclosure would be likely to prejudice or disadvantage the position of
the governmental body in that litigation. Affirmative roll call vote
unanimous, 5/0, Ambrisco absent. The Mayor declared the motion carried.
Council adjourned to Executive Session at 8:37 p.m.
i
OFFICIAL COUCIL ACTIONS - 9/20/88
The cost of publishing the following
proceedings Ji claims is $ . Cumulative
cost for this calendar year for said publication is
f
Iowa City Council reg. mtg., 9/WA 7:30 P.M.
at the Civic Center. Mayan M:Donald presiding.
Cc ncilmembem present: Balmer, Courtney, boAtz,
Larson, McDonald. Absent: Ambrisco.
The Mayor recognized staff and young people
participating in the Sumer Iona Conservation Carps.
The following young people will receive certificates
signed by Governor Branstad and attend the
Governor's Youth Canferece: Marilyn Carey, West
High School, Senior Youth Leader; Debra Griffin,
City High School; Sean Seaton, West High School.
During the sumer, ICC completed an ederior
maintenance project at 410 Iona Avenue. Two
individuals were recognized for selecting the Colas
for the building and guiding the yang people in
completion of the painting project as follows:
Patti Westercamp, City of Iowa City Graphic Dmigw
and Kristy Kissel, U of I College of Nursing, Dept.
of Instructional Design. The Mayor congratulated
the recipients and the Maya's Youth Coordinator. Reg
McElroy.
The Mayor proclaimed September 18-24, 1988 as
ADULT DAY M CFi{[F1t WEEK. .
Mored and seconded that the following items and
recommendations in the Consent Calendar be received,
or .approved, and/or adopted as wended:
Approval of Official Council Actions of the regular
meeting of 9/6, as published, subject to borection,
as recameded by the City Clerk.
Minutes of Boards and Commissions: Hosing
Cann. - $/9; Resourves Conservation Comn.-
7/11; Broadband Telecom. Comm. - 8/17; PSZ
Comn. - g/1; PSR Can. - 8/10.
permit Motions and Resolutions: Class B
Beer Ferndt for Godfather's Pizza, 207 E.
Washington Street. Class B Beer Permit for
" Rococo, 1540 First Avenue. Class C Beer
Permit for T&4 Mini Mart, 2601 Wel. #6 East.
Class C Beer Permit for Central Pharm xy
Center, 701 E. Davenport Street. Class E Beer
Permit for Kwik Shop #567, 820 1st Avenue.
Class C Liquor License for The Rtowi Bottle,
115 E. Washington Street. Class C Beer Permit
for Dan's Short Stop Corporation,. 2221
Rochester Avenue. RES. 88-194, ISSUING
CIGARETTE PEfd4ITS. Application for a Liquor
License refuel for American Bistro, 121 N. Lim
Street. Class C Liquor License for Wig S Pen,
1220 HV. 6 West.
Motions: Approving disburse ants in the
amount of $3,189,487.08 for the period of 8/1
thru 01, as recommended by the Finance
Director, subject to audit.
I
I
1
MINUTES
MKIL ACTIVITIES
SEPTFIEER 20, 1986
PAGE 2
Resolutions: RFS. 86-195, ACCEPTING THE
SANITARY SEVER, STORM SFI R AFD PAVING
IMPO EN'TS FOR FIRST AMD ROO STFR, PMT
THREE. RES. 88-196, ACCEPTING THE W0FK FCR
PAVN IFiiUDENTS FCR WUIDEN VAm, PMT TVD.
RES. 88-197, ACCEPTING THE VAR( FOR SANITARY
MR, SW SLIER, PAVING AND STORM INTK
IMPPOVE EMS RR H .NTER'S RLN PART FO. RFS.
86-196, AUTHORIZING DBUTION OF AN AfROENT
FOR OMWIDTH PAVING IN HNTER'S RN FM VUR.
Applications for the Use of Streets and
Public Grounds: Mamee Pennington for
permission to close a portion of Ealing Street
for a block party on 9/5/88, approved. Iera
City Road Races for the 12th Annual Hospice
Road Races to be held an 10/23, approved.
Mercy Hospital Fondation to place sm11 lids
on the three ash trees in the Market Street
right -of -W for 12/10/88 and . 1/10/89,
approved. University of Iowa Homecoming
Cantil to have the aonual Honemndng Pa -A an
10/7, approved.
Applications for City Plaza Use Permits:
HmEcoming Council to have a pep rally in the
checkerboard square area of City Plaza on 10/4
between 7:30 and 7:45 p.m., approved. Quest.
for Peace organization to set up a table on
City Plaza to sell raffle tickets on 9/16, 23,
30, and 10/7, approved.
The Mayor declared the motion carried.
Moved and seceded to set a public hearing for
10/4, on an ordinance to vacate a 9,720 square foot
portion of Madison Street right-of-vw between
Market Street and Bloomington Street. The Mayor
declared the notion carried.
A public hearing was held on an ordinance to
we►d. Chapter 36-23 of the Zoning Ordinance, the
Commercial Intensive Zane.
Moved and seceded that the ordinance arerdirg
Chapter 36-23 of the Zoning Ordinance, the
Coneroial Intensive Zone, be given first vote for
passage. The tkUyor declared the motion carried.
Moved and seconded to adopt RES. 88-199,
APPROVING THE FINAL PIAT OF SWE ERNE A DITICN, A
1.94 ACE 5 -LOT RESIDENTIAL SUEDIVISHN LOWED kEST
OF ONQAh4lI AVEKE.
Moved and seconded to adopt RFS. 88-200,
APMING M nE DED PREI.IMINO TMD FIM- LARGE
SCALE NDN -RESIDENTIAL OEVEH.OFMENT (LSNAD) PIM FOR
SELLER -ON CORPOMTICN LOCATED AT 2500 HIMY 6
FAST.
Bud Gode, Senior Center Commission manber,
briefed Council on an Wcaning 7th birthday
celebration at the Senior Center. The Mw tlna W
the Commission for keeping Council informed. Peggy
r _.
MMJT S
CQfCIL ACTIVITIES
SEPTUM 20, 1988
PAGE 3
Coralville, appeared re an incident
involving her car being towed. Staff will follow -
The Mayor announced the following vacancies:
Dd. of Adjustment - one vacanq fir a ft -year term
erding 1/1/94; Hmem Rights Comm. - three vacancies
for three-year terms ending 1/1/92; Parks and
Recreation Comm. - two vacancies for four -pa' tens
ending 1/1/90. These appointoents will be made at
the 11/1/88 meeting of the City Council.
Moved and secaded to defer appoinbreds to the
City Cantil Legislative Wnnittee and Rules
Camdttee and appoint Jahn Balmy to replace George
Strait on Johnson County Council of Governments.
The Mayor declared the motion carried.
Moved and seconded to accept the recomeidetim
of the planning and Zoning Cmmission that Don .
Hebert be appointed to the Airport Zming Ocn dssicn
as the PdZ representative to replace Rd Perry. The .
Mayor declared the motion carried.
Moved and seconded to adopt RFS. 88-201,
APPTDVIWG NJ) AUTMRIZING AND DIRECTING THE M4YCR
IND TIE CITY CLN TO EXECUTE AND ATTEST,
RESPECTIVELY ADOMM NO. 1 TO TIE CHA O 2BE
AtEiEDW BEIHIEEN THE CITY OF IGA CITY AND THE
LNIVE soy OF IOWA PROVIDING FOR THE DEYFLOP ENT, .
USE, OCUIPANCY, MYlWW AND OPERATION OF A
PARKIIG GARAGE AND CHILLED WATER FACILITY AND A
WATER SUM FACILITY.
NNW and seconded to adopt RFS. 88-202,
AU1HORIZING EXECUTION OF AN INTE)MYG IENTAL
COOPMTION AGUNEiT WITH ASSISTED HZING
MONinGDMENT ASSOCIATION (MM) REIATNG 10 1FiilIi44E
FOR TIE IO44a CITY FD15NG mom.
Moved and seconded to adopt RES. 88-203,
INUASSIFID S4ARIES AND OOMPENSATION FOR FISCAL
YEAR 19% FOR THE CITY ATFOA EY.
Moved and seceded to defer a Resolution
Approving and Inplemerntirg a Reorganiation Pian for
the Legal Deparbaent. the Mayor declared One ontim
carried.
Moved and seceded to adjourn 8:35 p.m. The
Mayor declared the motion carried.
For a more detailed 8 cmplete description of
Cantil Activities 8 Disburseents, see Office of
City Cleric and Finance Deparhrent.
s/JOHN MCDCflAID,YCR
s/MT.IAN K. KAM, CITY CLER(
Sutmitted for Publication - 9/29/88. t
9
Complete Description of Council Activities
October 4, 1988
Iowa City Council, reg. mtg., 10/4/88, 7:30 p.m. at the Civic Center.
Mayor McDonald presiding. Councilmembers present: Ambrisco, Balmer,
Courtney, Horowitz, Larson, McDonald. Absent: None. Staffinembers
present: Atkins, Helling, Timmins, Karr, Fosse, Schmeiser, Brinton, Cain,
Schmadeke. Council minutes tape recorded on Tape 88-54, Side 1, 480 -End
and Side 2, End -335.
The Mayor proclaimed FIRE PREVENTION WEEK - October 9-15, 1988; WHITE
CANE SAFETY DAY - October 15, 1988; and MENTAL ILLNESS AWARENESS WEEK -
October 2-9, 1988.
The Mayor noted additions to the Consent Calendar. Moved by
Ambrisco, seconded by Balmer, that the following items and recommendations
in the Consent Calendar be received, or approved, and/or adopted as
amended:
Approval of Official Council Actions of the regular meeting of
9/20/88, as published, subject to correction, as recommended by the City
Clerk.
Minutes of Boards and Commissions: Bd. of Adjustment - 8/10/88;
Airport Comm. - 8/18/88; Human Rights Comm. - 8/29/88; P&Z Comm. -
9/15/88; Historic Preservation Comm. - 9/14/88; Design Review Comm. -
9/22/88.
Permit Motions and Resolutions: Approving a Class C Beer Permit
for Clarissa T. Watt dba Watt's Food Market, 1603 Muscatine Avenue.
TriApproving
p#503aClass
,123W. Bent n. Permit uik i
Appro ing aClassE Corporation
BeePermit for Quik
uik
Trip Corporation dba Quik Trip #548, 955 Mormon Trek. Approving a
Class B Beer Permit for LTL Restaurants, Inc. dba Mazzio's Pizza,
1950 Lower Muscatine. Approving a Special Class C Beer/Wine Permit
for New Life Fitness World, Inc. dba New Life Fitness World, 2220
Mormon Trek. Approving a Class C Liquor License for Hilltop Tavern,
LTD. dba Hilltop Lounge, 1100 N. Dodge St. Approving an application
for a Liquor License refund for Farmers Market and Bakery, LTD. dba
Farmer's Market and Bakery, Ltd., 112 S. Linn St. Approving a Class
B Beer Permit for American Seafood Partners dba Long John Silver's
Seafood Shoppe, 1940 Lower Muscatine Rd. Approving a Class C Liquor
License for Baja, Inc. dba Mama's, 5 S. Dubuque. Approving a Class C
Liquor License for Brocchini, Inc. dba The Gallery Bar & Restaurant,
223 E. Washington St. RES. 88-204, Bk. 99, p. 204, ISSUING A
CIGARETTE PERMIT. RES. 88-205, Bk. 99, p. 205, ISSUING A DANCING
PERMIT.
Resolutions, Bk. 99: RES. 88-206, p. 206, ACCEPTING THE STORM
SEWER IMPROVEMENTS FOR WASHINGTON PARK ADDITION - PART 10; RES. 88-
207, p. 207, SETTING A PUBLIC HEARING FOR 11/15/88 ON THE FACILITIES
PLAN UPDATE AND ENVIRONMENTAL REVIEW FOR THE WASTEWATER SYSTEM
IMPROVEMENTS PROJECT; RES. 88-208, p. 208, SETTING A PUBLIC HEARING
FOR 10/18/88 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTI-
MATED COST FOR THE U.S. 6 AND KEOKUK STREET INTERSECTION IMPROVEMENT
PROJECT.
Council Activities
October 4, 1988
Page 2
Correspondence: John Hayek and Mark Ginsberg expressing
objection to the planned location of a transformer on E. Washington
St., recommendation from Design Review Committee regarding this
matter is on this agenda; Highlander Inn requesting expedited action
by the Council in regard to proposed signage at that location, item
setting a public hearing for 10/18 is included on this agenda. Memo
from the Traffic Engr, re removal of parking prohibition on the
frontage road between Carousel Motors and Highway 1 West.
Applications for Use of Streets and Public Grounds: Regina High
School for permission to have the Homecoming Parade on 9/29/88,
approved. Hawkeye Yearbook staff for permission to set up a table
next to the reviewing stand during the U of I Homecoming Parade from
which to sell yearbooks, approved.
Affirmative roll call vote unanimous. 6/0, all Councilmembers present.
The Mayor declared the motion carried and repeated the public hearings as
set.
Moved by Balmer, seconded by Ambrisco, to set a public hearing for
10/18/88 on an ordinance to amend the sign regulations of the Zoning
Ordinance to permit one large free-standing sign for highway commercial
property located near an interstate highway. The Mayor declared the
motion carried unanimously, 6/0, all Councilmembers present.
A public hearing was held on an ordinance to vacate a 9,270 square
foot portion of the Madison Street right-of-way between Market and
Bloomington Streets. No one appeared.
Moved by Courtney, seconded by Ambrisco, that the rule requiring
ordinance to be considered and voted on for final passage at two Council
meetings prior to the meeting at which it is to be finally passed be
suspended, the second consideration and vote be waived and the ordinance
be voted upon for final passage at this time. Affirmative roll call vote
unanimous, 6/0, all Councilmembers present. The Mayor declared the motion
carried. Moved by Courtney, seconded by Horowitz, that ORD. 88-3393, Bk.
29, p. 35, TO AMEND CHAPTER 36-23 OF THE ZONING ORDINANCE, THE COMMERCIAL
INTENSIVE ZONE, be passed and adopted. Affirmative roll call vote
unanimous, 6/0, all Councilmembers present. The Mayor declared the
ordinance adopted.
Moved by Horowitz, seconded by Ambrisco, to accept the Planning and
Zoning Commission recommendation to approve the request to rezone a 1.99
acre tract located in Johnson County, approximately 1.5 miles east of Iowa
City from A-1 to RS. The Mayor declared the motion carried unanimously,
6/0, all Councilmembers present.
Moved by Courtney, seconded by Balmer, to accept the Planning and
Zoning Commission recommendation to restrict parking on one side of the
street within the improved portion of Samuel Drive. The Mayor declared
the motion carried unanimously, 6/0, all Councilmembers present.
Council Activities
October 4, 1988
Page 3
Emmett Evans, Senior Center Commission member, reported on recent and
upcoming activities at the Senior Center.
The Mayor announced the following vacancies: Senior Center Comm. -
one vacancy for an unexpired term ending 12/31/90; Airport Comm. - one
vacancy for an unexpired term ending 3/1/91. These appointments will be
made at the 11/15/88 meeting of the City Council.
I
Moved by Ambrisco, seconded by Larson, to appoint Al Rebal, 331
Ferson Avenue. and re -appoint Douglas Jones, 816 Park Rd. to the River -
front Commission for three-year terms ending 12/1/91. The Mayor declared
the motion carried unanimously, 6/0, all Councilmembers present.
Councilmember Horowitz reported that she rode with the Iowa City
Police Patrol from 9:00 p.m. to 3:00 a.m. 9/30 and made several trips
through the alley next to Rocky Rococo's Pizza and questioned if the alley
could be made one way and parking only on one side. The City Manager
stated that the Traffic Engr. had done preliminary work regarding making
the alley a one way and stated he wanted various downtown associations
contacted on the matter. The Asst. City Manager said a survey would have
to be done of the building owners in the area. McDonald noted the number
of stores along the alley requiring deliveries. Horowitz stated the
number one concern should be public safety and the availability to get
emergency vehicles thru. The Asst. City Manager also noted the pitch of
the alley for drainage presented certain problems. Ambrisco noted
correspondence setting October 31, 1988, as Trick or Treat Night in Iowa
City. Balmer noted signalization problems along the Highway 6 By -Pass and
reported that the City Manager will follow-up. He also called attention
to the letter from the City Manager to Rep. Mary Neuhauser re disposal of
waste and noted the topic will be of regional significance for some time
to come.
The Asst. City Manager informed Council that staff will meet with the
bargaining units starting 10/5 for a series of meetings to receive their
initial proposals as per State Code. The City will have two weeks to
submit counter proposals. Staff hopes to be able to schedule some time
with Council to talk about strategies sometime within the next couple of
weeks.
The recommendation of the Design Review Committee that the Iowa -
Illinois Gas & Electric Company transformer proposed to be located near
the Washington and Clinton Street intersection be installed underground,
was deferred two weeks. The City Manager reported that Iowa -Illinois had
requested the matter be deferred to allow exploration of other options.
Moved by Horowitz, seconded by Larson, to approve the Class C Liquor
License for Iowa City Yacht Club, Inc. dba Iowa City Yacht Club contingent
upon the applicant compliance within the next year with the restaurant
definition thus allowing him to operate in the basement of the business at
13 South Linn and further contingent upon any additional renewals coming
into compliance. The Mayor noted that the applicant will be given a year
Council Activities
October 4, 1988
Page 4
to comply with the provision to coincide with the one year renewal of the
State liquor license. The Mayor declared the motion carried unanimously,
6/0, all Councilmembers present.
Moved by Horowitz, seconded by Ambrisco, to defer consideration of a
resolution rescinding Resolution No. 87-239 and proving for amendments to
the schedule of fees for beer permits, wine permits and liquor licenses,
relating to dancing permits and temporary outdoor service areas, until
adoption of the ordinance amending Chapter 5. The Mayor declared the
motion carried unanimously, 6/0, all Councilmembers present.
Moved by Balmer, seconded by Horowitz, that the ordinance amending
Chapter 5 of the Code of Ordinances of the City of Iowa City, entitled
"Alcoholic Beverages" by (1) amending Section 5-1 thereof to provide
definitions of restaurant and of temporary outdoor service area and to
update other definitions, (2) by amending Section 5-6 relating to dancing
permits for licensed establishments, (3) by repealing Section 5-33
relating to the duration of permits and licenses, (4) by amending Section
5-41 to revise regulations regarding outdoor service areas, and (5) by
adopting new Section 5-42 and 5-49 through 5-52 relating to the regulation
of temporary outdoor service areas and seasonal and fourteen day licenses
and permits, to be given first vote for passage. Larson questioned the
impact of this ordinance on a request from Season's Best for an outdoor
service area. The City Attorney explained that currently four barriers
prevent such an expansion of service. Two can be waived by Council and
the other two are addressed in the proposed change. Larson requested a
comparison of requirements for outdoor service area on private property
versus Plaza Cafes. In response to Courtney, the City Attorney clarified
that the definition of restaurant in Chapter 5 affects only establishments
serving food and alcohol. Affirmative roll call vote unanimous, 6/0, all
Councilmembers present. The Mayor declared the motion carried.
Moved by Balmer, seconded by Ambrisco, to adopt RES. 88-209, Bk. 99,
p. 209, AUTHORIZING ACTION TO QUIET TITLE OR TO PROVE A PRESCRIPTIVE
EASEMENT IN ORDER TO RESOLVE QUESTIONS REGARDING LAND CONNECTING MELROSE
COURT AND BROOKLAND PARK (ROY YELDER). Larson urged all efforts be made
to resolve this matter prior to court action. Affirmative roll call vote
unanimous, 6/0, all Councilmembers present. The Mayor declared the
resolution adopted.
Moved by Ambrisco, seconded by Courtney, to adopt RES. 88-210, Bk.
99, p. 210, CONDITIONALLY ACCEPTING THE WORK FOR THE IOWA CITY SWIMMING
POOL AT MERCER PARK (MERCER PARK AQUATIC CENTER), AND AUTHORIZING FINAL
PAYMENT UPON COMPLETION OF CERTAIN WORK ITEMS. Balmer noted the large
list of items requiring attention. The City Manager noted action on a
number of items. Affirmative roll call vote unanimous, 6/0, all Council -
members present. The Mayor declared the resolution adopted.
Moved by Balmer, seconded by Courtney, to adopt RES. 88-211, Bk. 99,
p. 211, CONDITIONALLY ACCEPTING THE WORK FOR THE RENOVATION OF THE CITY
PARK SWIMMING POOL, AND AUTHORIZING FINAL PAYMENT UPON COMPLETION OF
CERTAIN WORK ITEMS. Horowitz requested that the black line around the
Council Activities
October 4, 1988
Page 5
perimeter at water level be repainted. Affirmative roll call vote
unanimous, 6/0, all Councilmembers present. The Mayor declared the
resolution adopted.
Moved by Ambrisco, seconded by Balmer, to adopt RES. 88-212, Bk. 99,
p. 212, AUTHORIZING JOINT AGREEMENT BETWEEN THE IOWA CITY LIBRARY BOARD OF
TRUSTEES AND THE CITY COUNCIL OF IOWA CITY TO COORDINATE NEGOTIATING
PROCEDURES FOR PURPOSES OF COLLECTIVE BARGAINING. Affirmative roll call
vote unanimous, 6/0, all Councilmembers present. The Mayor declared the
resolution adopted.
Moved by Ambrisco, seconded by Balmer, to adopt RES. 88-213, Bk. 99,
p. 213, AMENDING THE BUDGETED POSITIONS IN THE WATER DIVISION OF THE
PUBLIC WORKS DEPARTMENT AND THE AFSCME CLASSIFICATION PLAN, deleting one
Asst. Treatment Plant Operator and one Maintenance Worker I and adding two
Maintenance Worker III's. Affirmative roll call vote unanimous, 6/0, all
Councilmembers present. The Mayor declared the resolution adopted.
Moved by Ambrisco, seconded by Courtney, to adjourn 8:25 p.m. The
Mayor declared the motion carried unani ously, 6/0, all Councilmembers
present.
N MCDON LD, MAYOR} �•Ln/ J
ATTEST:/JAiw .J 75.J
MARIAN K. KARR, CITY CLERK
I
5bo
MINUTES
BOARD OF ADJUSTMENT
AUGUST 10, 1988 - 4:30 P.M.
CIVIC CENTER COUNCIL CHAMBERS
MEMBERS PRESENT: Messier, Randall, Winegarden
Subjact to Approval
MEMBERS ABSENT: Mask, Pelton
STAFF PRESENT: Franklin, Moen, Rockwell, Michel, Boyle (arrived at
4:40)
CONSIDERATION OF MINUTES:
Winegarden moved to approve the June 8, 1988, minutes. Messier seconded.
The motion passed unanimously by a 3-0 vote.
Winegarden moved to approve the June 9, 1988, minutes. Messier seconded.
The motion passed unanimously by a 3-0 vote.
Messier moved to approve the July 13, 1988, minutes. Winegarden seconded.
I The motion passed unanimously by a 3-0 vote.
VARIANCE ITEMS:
1. V-8806. A public hearing on a request submitted by Thor, Inc. for a
variance to modify the sign requirements for property located at 1445
Boyrum Street to permit a drive-thru restaurant menu sign that
exceeds the size limitations of the Zoning Ordinance.
Moen reviewed the staff report dated July 13, 1988. Staff
recommended that a variance to permit a drive-thru restaurant menu
sign that exceeds ten square feet in area for property located at
1445 Boyrum Street be denied.
Dean Thornberry, owner of the orooerty, stated he did not own the
property at the time consideration was being given to extending
Boyrum Street north of Highway 6. He stated that the fact he was a
proponent of the road should not place a hardship on him and affect
his ability to obtain a variance. The reason for the application for
the sign variance was because of a letter from the Burger King
Corporation which stated only one standard menuboard sign Was
available. In order to get all the menu items on the menuboard, this
size of sign was required. Considering that 50% or more of the
business comes through the drive-thru, it was very important to meet
the following criteria: 1) Six cars stacked from the drive-thru
window to the menuboard. 2) Get the proper size menuboard so that
all the items may be displayed properly. The size that is permitted
by Code would not allow all the items to be displayed, thus causing a
major hardship on the business.
Thornberry stated he did go through the Zoning Code Interpretation
Panel, and the three-member panel was split on whether the proposed
drive-thru menuboard was actually a sign. The City Manager now
needed to decide whether the proposed menuboard was a sign or not.
14Z53
Board of Adjustment
August 10, 1988
Page 2
Thornberry stated there was no drive-thru restaurant in Iowa City or
Coralville that complied with the ten square foot menuboard size
requirement due to the fact that sign manufacturers don't make such a
sign. There are three companies in the United States which make
menuboards for restaurants and none of them make a sign that is ten
square feet, all of them are bigger. The smallest one he could use
was the one he was requesting a variance for. Thornberry stated
Wendy's in Iowa City was his closest competitor and the total square
footage of their menuboard is 32.27 square feet; he presented a
picture of it. Thornberry also had a picture of the Burger King sign
in Marion which was smaller than Wendy's and measured 27.38 square
feet. This is the smallest one in town, with the exception of Rocky
Rococo's which only has 17 menu items on it. The Coralville Arby's
store measures 32.4 square feet, McDonald's in Coralville measures
51.78 square feet, Hardee's in Iowa City has two menuboards totaling
33.19 square feet and Wendy's board in Iowa City has 32.7 square
feet. He stated all he was asking for is 27.38 because there are no
menuboards that are ten square feet. Thornberry felt this ordinance
was extremely limiting to the extent that if no variance was given,
there will never be another menuboard erected in Iowa City, because
they don't make 10 square foot menuboards. He stated he cannot
obviously put a menu on a sign they don't make. He presented
pictures of signs similar in size to the menuboard he requested.
As far as the staff's recommendation about a menuboard visible to the
public from the right-of-way which was 2.7 times larger than any
other menu sign, Thornberry felt this was not accurate. Also, he had
a letter from Dr. Hottel of the Eye Associates of Iowa City stating
that, using a formula which was employed to ascertain visual
accuracy, most people would be unable to read words made up of 3/4"
letters beyond 60-65 feet and that no one would be able to make then
out at 100 feet. The menuboard's closest distance to a public right
of way is 120 feet, hence nobody would be able to read the menuboard.
There have been other instances where some sign ordinances have
precluded the size of a menuboard that is requested. One example was
Marion County in California and, in every instance throughout the
United States, a variance had been granted for a menuboard for a
Burger King drive-thru restaurant. There had never been an instance
where they could not put a menuboard in for a drive-thru restaurant.
He stated the Burger King on Boyrum Street is presently being
constructed and they need to put the menuboard in soon because they
are pouring the drive-thru concrete now. He presented a design
drawing of the proposed Burger King.
As far as the illumination of the menuboard that can't be seen from
the right-of-way, he believed the sign only had four fluorescent
bulbs across it and was dark brownish in color. Thornberry pointed
to the location and direction the menuboard faced on the overhead
that was displayed. He explained the positioning was so that one car
can see the sign and the one behind can also be looking at it and be
making a decision as to what they are going to order. There is a
six -car stack between the menuboard and the window if the cars were
bumper -to -bumper. Realistically, the number was five. Only the
letters themselves are visible through the menuboard so there is not
/W53
Board of Adjustment
August 10, 1988
Page 3
much illumination. The City has required him to build a fence
parallel to Boyrum Street, on the street's east side, that is 400
linear feet and eight feet high made out of wood that can't be seen
through. Presently there is a chainlink fence in the same location.
In any event, no light would be seen from the houses along Boyrum
because the fence will be built there. The properties on the north
side of Highland Street are commercial. With a fence extending from
Highland Street to the highway, the sign would not be visible from
the homes with back yards fronting onto Boyrum Street. He feels that
as far as the light, that is a moot point because the people can't
see it.
As far as the unfair advantage, he felt it would be an unfair
advantage not to allow him to have a menuboard sign. He stated
everyone else in the town, state and country has a menuboard sign.
The only other way to reposition the menuboard would be to face it
directly north and he stated he had tried this. If the sign faced
directly north, the second car would not be able to see it and he
would also have to provide more fence which would effectively block
the whole view of Burger King and he felt this would be unfair. He
stated this is not a sign to get people to come into the restaurant.
He has a very large sign in the front of the building and big Burger
King letters on the side of the building that have already been
approved by the City. Also there is the main Burger King sign that
is visible from the highway. The menuboard is not a sign to bring
the people in because you can't ever see it from the right-of-way as
the doctor stated. He stated he was asking to be competitive with
the rest of his local competition, all of whom have menuboards
exceeding ten square feet.
Randall asked if Thornberry was not aware of the restrictions on
signs. Thornberry replied that when he went to the City to get the
licenses, he gave them the drawings and all the specifications and it
was not mentioned at the time. They said a menuboard could be a
monument sign, which was permitted in the CI -1 zone. They did tell
him a few problems with the sign. One was that the main menuboard
sign was required to be made smaller than he originally wanted it.
They also wanted an "exit only" sign to be placed on the property.
Thornberry stated this sign was too close to the public right-of-way
so they wanted him to move it back. Instead, he eliminated the sign
altogether. He also had a sign which said "drive-thru entry" and the
sign had to be made smaller at considerable cost, an extra $17,000.
He stated again that he could not buy the recommended size menuboard
because they didn't make one.
Randall stated the Board of Adjustment was not a legislative body.
The City Zoning Ordinance defines and restricts the Board's powers.
Randall explained the three tests that a variance must meet.
Thornberry referred to a letter from Burger King Corporation that
said that 50-55% of Thornberry's business would come through the
drive-thru. If it was 50-55% less, Thornberry stated, he would not
be in business because it would not be viable.
/ f45.3
Board of Adjustment
August 10, 1988
Page 4
Randall stated the Board was not saying Thornberry could not have a
menuboard, the Zoning Ordinance was just saying he could not have the
size he wanted. Randall stated it appears to have been determined
that the menuboard is a sign and the Zoning Ordinance states if the
sign is visible from the street, it cannot be more than ten square
feet in size. Randall stated Thornberry had to prove to the Board
that a ten -foot menuboard would be an unnecessary hardship.
Thornberry replied 1) they don't make a sign ten square feet in size,
and 2) he could only get one-third of the items on the menuboard,
mainly his breakfast items. Thornberry stated the menuboard he wants
is smaller than his competition has. Thornberry feels it would be a
hardship if he could not have a menuboard. Randall stated that
Thornberry's competitors' menuboards are not visible from the right-
of-way of the street and, therefore, they are not signs.
Thornberry stated no other drive-thru through in town had three
streets around it, and this was not a situation of his own making.
Thornberry stated he didn't own the property when Boyrum Street went
in and this was a unique animal. If he sold the northern part of the
property, this would curtail his business because he wouldn't have
enough parking. Randall stated he was not arguing with Thornberry,
he was just pointing out the restriction the Board operates under.
Moen explained that the Zoning Code Interpretation Panel considered
whether the particular menuboard proposed for Burger King's use was a
sign. The Panel is a three member board that, in instances in which
the Zoning Ordinance is ambiguous, interprets the intent of the
Ordinance. The three member board has to come to a unanimous
conclusion as to what the meaning of the Zoning Ordinance is. In
this case, the vote was split 2-1 as to whether the proposed
menuboard was a sign. As a result of this split, the City Manager
must determine whether the menuboard is a sign. Depending upon the
City Manager's determination, if this particular menuboard is not a
sign and, therefore, not subject to the sign'regulations of the
Zoning Ordinance, then this application would not have to go before
the Board of Adjustment. The City Manager is out of town until
August 22 and, after that time, Mr. Thornberry may wish to have the
question go to the City Manager for his determination. If the City
Manager should determine this particular board is a sign, then the
application could come before the Board of Adjustment.
Mr. Thornberry stated this decision had to be made before August 22
because they were waiting to pour the pad of concrete the sign rests
on. Randall stated that none of the Board members had a chance to
look at the site since Boyrum Street was blocked off on both ends and
they could not get near the site without difficulty.
Winegarden asked if there was any way to put a fence up on the north
to shield the sign from view of Highland Avenue. Winegarden felt it
was unique that every other place had its sign on the back of the
property, hidden from the street. This was the only three -sided
restaurant in town. He also questioned if there was any way to
shield it with a fence. Moen replied the Department of Housing and
/4Z53
L
Board of Adjustment
August 10, 1988
Page 5
Inspection Services (HIS) had indicated to Mr. Thornberry there was a
way of shielding the menuboard that -would prevent the sign from being
regulated by the Zoning Ordinance. The screening or fence option
that Mr. Thornberry had told the Board about was suggested by HIS.
Winegarden questioned if there was an option for some kind of
screening along the street. Thornberry showed the location and angle
of the sign and also showed the place a fence would have to be
erected. The regulation states that if anyone can see the sign from
the public right-of-way, then it falls under the sign jurisdiction.
He didn't know how to place this sign so portions of it couldn't be
seen down the drive.
Randall questioned whether the problem of turning the sign to the
north was that fewer cars could see the menuboard at one time.
Thornberry stated this was correct and this also hurts their 50
second service time. He also pointed out people would have to wait
until they got to the menuboard to view the items on the board. If
the sign faced directly north, this would require extensive fencing
along the whole block to shield the menuboard from the right-of-way.
Randall stated if the sign was oriented north. The sign face could
not be seen, but the pedestal would be visible.
Randall asked if staff knew why one Panel member thought the proposed
menuboard was not a sign. Moen stated that, in spite of the fact
that it would be visible from the right-of-way, he felt it did not
meet the second test as far as its intention to direct attention to
the business. Randall stated it must be visible to the public from
the street or right-of-way in which it is used or intended to be used
to direct attention to the business products.
Boyle said he was on the panel and there was no question about the
structure's visibility. The issue was whether visibility from the
street also applies to the lettering on the sign. Obviously, the
3/4" letters were not readable from the street so, in that case, they
would not be considered visible. There was a split of opinion as to
how this particular section should be interpreted. Randall
questioned whether there would be any letter on the menuboard higher
than 3/4". Thornberry said no and there was also nothing that said
Burger King.
Winegarden said he felt it was not contrary to public interest to
have a fence to screen the entire neighborhood where it was residen-
tial and, on the commercial side, no one was down there at night so
no one would see the sign anyway. As far as the three tests,
uniqueness was a gray area but Winegarden was leaning toward the idea
that the menuboard was not a sign. Winegarden stated when there are
gray areas as far as reasonable use and uniqueness he would probably
lean toward approval because he didn't feel it was a sign and he
didn't feel it would harm anything.
Randall asked how many feet the sign was from Boyrum Street and
Thornberry replied it was 120 feet from the closest point and 150
feet from Highland Street. He pointed out this was from the sidewalk
and not the street.
/,e133
Board of Adjustment
August 10, 1988
Page 6
Moen asked the legal staff whether the issue before the Board was,
assuming that this structure is a sign, whether a variance is
justifiable in this case or whether the issue was whether or not the
particular proposed structure was a sign. Boyle replied that the
Board was the ultimate arbiter of the meaning of the Code.
Messier stated he had no problem with the request. He stated in the
past, sign situations have created some interesting scenarios. Every
time an issue like this comes up he thinks about the first meeting he
attended as a member of the Board when it disapproved a sign. Two
weeks later the Ordinance was changed and the sign was legitimate.
He felt they could get into the issue as to whether the menuboard was
a sign or not. In his opinion, a menuboard of this type was designed
to serve a specific purpose and the fact that the gentleman had gone
out of his way to do other things to comply with areas of the
Ordinance led him to believe this was not a problem.
Winegarden moved to approve V-8806, a request submitted by Thor, Inc.
for a variance to modify the sign requirements for property located
at 1445 Boyrum Street to permit a drive-thru restaurant menu sign
that exceeds the size limitation of the Zoning Ordinance.
Winegarden asked if they needed to put in any specific size so they
didn't get an 80 sq. ft. sign. Moen stated that was up to the Board.
Winegarden further stipulated the sign should not exceed 28 sq. ft.
Messier seconded the motion. The motion passed unanimously by 3-0.
2. V-8807. Public hearing on a request submitted by Express Stop to
modify the sign ordinance requirements of the CH -1 zone for property
located at 2545 North Dodge.
Franklin reviewed the staff report dated August 10, 1988. Staff
recommended the variance requested for a 16 ft. X 16 ft., 65 foot
high second free-standing sign at 2545 North Dodge Street be denied
since all of the requested tests for granting a variance had not been
met.
Bill Boyd, owner of Express Stop, stated he was really present as a
businessman with a problem and was backed into a corner with nowhere
to go except the appeal process at this point. Boyd said he and
others had purchased the property in December, 1986. He then related
how he had tried to comply with the City's sign regulations only to
be prohibited by the Iowa DOT from using signage acceptable to the
City. All they were looking for was a logo sign that was lighted
which says they are close to the Interstate and they are open. Boyd
asserted that his business was a gas station and convenience store
which had to have Interstate traffic as well as traffic from Highway
1 to succeed. He presented sales figures to show the difference
between when Express Stop had a sign visible from I-80 and when the
Express Stop was without such a sign. He didn't know what else he
could do to show a financial hardship.
/A�-'53
Board of Adjustment
August 10, 1988
Page 7
In addressing the issue of uniqueness, Boyd explained the 660 foot
distance from the Interstate which defined IDOT's jurisdiction. He
noted the Sinclair station was not under this jurisdiction since it
is outside the 660 feet. He stated that there are only a few
properties zoned CH -1 near the Interstate in Iowa City, one is the
Highlander's 19 acres and the other is Howard Johnson's and the Iowa
City Tennis & Racquet Club. He said he had talked to some of the
owners at the Tennis Club and they said they were not interested in
attracting interstate traffic. Howard Johnson's currently has a sign
although Denny's does not have a sign with their specific name on it.
Boyd felt Express Stop had a unique situation where they were
located. He said they were within the 660 foot right-of-way of the
Interstate, subject to two sets of rules to follow, and their
competition, Denny's and Howard Johnson's, are presently advertising
j their business within the 660 ft. right-of-way.
Franklin noted that the City's sign regulations were more restrictive
for on -premises signage than the state rules and that the City Code
applied regardless of the 660 -foot boundary.
Randall asked wasn't their competition Sinclair? Boyd replied it
certainly was and he was trying to point out that they are outside
the 660 ft. limits and so • they are somewhat different than Express
Stop in terms of the location. He stated it was a fine line and he
was not saying Sinclair should not have a 65 ft. high sign.
Boyd stated that as far as the public interest was concerned, he
would refer the Board to the letters in support of his application
from neighboring property owners. He stated they were the ones that
were going to have to try to get a return on investment for the money
they had spent on their property. He said NCS and Reipe, Buchanan,
Piper all want to see his gas station be successful. They would
rather see a high rise sign than something that is not conducive to
business in the area. Boyd noted that since 1963, until the station
was sold, there was a 65 ft. high sign. In December 1986 when they
conformed with the City requirements placed upon them, Express Stop
removed the sign. He stated the neighborhood, for the last 20 years,
had a sign there and for 18 months they haven't, and he didn't feel
there would be any complaints from the neighbors at all.
In summary, Boyd stated Gaskill Sign Co. had been asked to determine
what would be adequate signage; Gaskill advised a 75 foot high sign.
Boyd was asking for a variance to allow the sign now that he had
tried all possible avenues to meet the City Code and State Code.
Boyd told the Board that on August 28 the sign near the Interstate
would have to come down and he was really not interested in spending
another $40,000-50,000 for another high rise sign. They had a sign
that was put up and paid for that met City code and attracts enough
Interstate traffic to satisfy them, but because of the IDOT require-
ments he had no other alternative.
Randall asked if the variance was not granted, what would Boyd do,
put up the 25 -foot sign? Boyd said he had a 25 -foot sign that was
in compliance with the City code and that it currently faces north
/1V53
Board of Adjustment
August 10, 1988
Page 8
and south. They need the highrise sign to be located to meet the
state requirement which states the sign has to be located within 50
feet of the business activity and this was where they currently ran
into the problem. Boyd's interpretation of the business activity was
the 19 acres of land they operate the hotel, restaurant and conven-
tion center on. Boyd stated they needed the highrise sign to let
Interstate travelers know there was a gas station and that somebody
was at this gas station at night.
Winegarden asked if Boyd would take down the sign on Highway 1, if
the large sign was allowed. Boyd said this was certainly an option
he would consider. He felt, however, that the business depended on
Highway 1 traffic and Interstate 80 traffic. Boyd stated if he took
down the sign on Highway 1 which was presently facing north and
south, Highway 1 traffic would not see the station until they are
right an top of it and they will not know if they are open because
they will not have a lighted sign out front. Boyd stated it was also
very important in the convenience store business to have a price per
gallon sign posted. Statistics have shown you have to be competitive
on a price per gallon basis in order to get people to come in. If
they could have some kind of pricing sign that was smaller on Highway
1, this would be acceptable. He felt they need to have something to
show people on Highway 1 that they are located there. Since they
have already bought and paid for the sign, he would hate to have to
replace it and he would also hate to pick up interstate traffic only
to lose Highway 1 traffic.
Randall asked if he was currently allowed only one free-standing
sign. Franklin replied yes, and the request was related to three
prongs of the sign regulations, the height, size of the sign face and
the number of free-standing signs. Franklin clarified exactly what
the size of the sign was that was being requestedIn the original
request, it was 65 feet high with a 16' x 16' sign face, and as she
understood Boyd to say, at this point, he was asking for a 75 -foot
high, 16' x 16' sign. Franklin stated Mr. Gaskill's letter refers to
600 square feet per sign face which is far in excess and the staff
would have strong opposition to a 600 square foot sign. Boyd stated
he was not so much concerned with the 600 square feet. Boyd stated
Phillips has signs available for him to purchase in different sizes.
One was 16 feet x 16 feet and he thought the other ones were 12 feet
x 12 feet or 14 feet x 14 feet, but that he didn't know exactly. The
16 foot x 16 foot sign was currently the biggest one available. Boyd
stated he would be willing to go to a smaller size sign than 16 feet
x 16 feet in order to keep the height of 75 feet, which was the
height of the original sign. Boyd was more concerned with the 75 -
foot height and not so much with the size of the sign face itself.
Winegarden noted a 600 square foot sign face would be 20x30 which he
felt was a large sign. Boyd said his point was they had taken down a
75 -foot high sign and he wanted to put up another one 75 feet high.
Originally, when he put the application together, he thought it was
65 feet. Gaskill Sign Co, recommended at least 75 feet from the
ground to the base of the sign. Boyd stated he was certainly willing
to compromise on what was on top of the 75 -foot pole. Franklin
144:.3
Board of Adjustment
August 10, 1988
Page 9
stated the 12 foot x 12 foot was certainly closer to the requirement;
they would have 144 square feet per sign face and the requirement was
125 square feet per side. A 16 foot x 16 foot sign was 256 square
feet per side. Boyd stated the 600 square feet was not what he was
after. All he really wanted to do was have a sign high enough in the
air that people a couple of miles back could see a lighted logo sign
saying that they were open and that the location was convenient to
get off and come to the store.
Randall said he certainly sympathized with Boyd and it had been a
long and difficult process; however, he didn't think that Boyd had
met the requirements of uniqueness or hardship.
Messier stated that he agreed with Boyd that the Express Stop
situation was unique in that the Sinclair station was outside the
660 -foot right-of-way limit. Messier hoped the Board maintained
some degree of fairness and noted Sinclair was denied the request to
put a larger sign out, but they never took the initiative to come to
the Board of Adjustment. If the Board was concerned about setting a
precedent here, this was the only place in town where they were
setting a precedent. He felt the situation was unique for a couple
of reasons: 1) Express Stop is within 660 feet of I-80 and Sinclair
is not, and 2) the only other businesses which exist on that corner,
Howard Johnson's and Denny's, were essentially being advertised,
although Denny's was not being advertised explicitly.
Randall stated that he didn't see how Express Stop was any different
from the Sinclair station and asked Messier how he handled the
hardship question. Messier responded that in his opinion he felt the
figures laid out for them in the report gave an indication as to a
hardship as far as the opportunity to operate the business on a
profitable basis. Randall said this proved they were losing money,
but not that it was unreasonable. Messier felt that that kind of
loss of income was a hardship and it was difficult for the Board to
determine how much income loss is a hardship. Randall said the
applicant had to prove it. Messier said in his opinion the hardship
had been proven. Messier stated they could ask for more information,
like mortgage payments and so forth to determine how close the income
comes to meeting the business's expenses and profits. Boyd said he
thought it showed $30,000 in gross income without the sign during
January and February, and for cash flow they needed at least $60,000
in gross income with the current debt. Boyd said if this meant
giving the Board all his financial statements, he would be more than
happy to do so.
Randall said it was common when existing interstates to see signs
that state there is gas at that exit. These signs help you to know
whether to turn right or left after exiting the Interstate. Messier
said he felt 65 -foot high signs up and down the Interstate were much
more the rule than the exception. Franklin said if the Board was
finding there was a problem with the ordinance, generally, the proper
process was not to grant variances but to make recommendations for
change in the legislation, because what they were saying was there
was a problem with the Code and not with this particular situation.
Board of Adjustment
August 10, 1988
Page 10
Messier said he knew what she was saying and that was, in fact, what
he referred to earlier with the previous application. What disturbed
Messier was what the Board had seen happen in the past, when the
Board denied a situation and found out later the law was changed.
The Planning and Zoning Commission basically changed it to allow the
situation to comply. Franklin asked if this was at the Board's
recommendation. Messier replied no, it was by the individual
property owner. He said that was exactly the issue and he understood
Franklin's situation but right or wrong, he also understood they had
a businessman who had to take a sign down by August 28 and he felt
the Board should give some consideration to what Boyd was going to
'face in the interim while the Planning and Zoning Commission decided
whether this should be changed.
Randall stated a 65 -foot sign did not offend him and he was sure it
would bring more business, but he was trying to follow the directions
that were imposed on the Board by the Ordinance. Winegarden stated
he didn't think it was contrary to public interest to have a sign out
there. The sign had been there for 25 years and all that changed was
the name of the gas station. He questioned if this was self-
imposed. Franklin stated if there was a hardship, it was not a self-
imposed hardship. Winegarden thought there probably was and with a
business on the Interstate he could not imagine it succeeding without
a sign to attract business. Was it unique? Winegarden stated it was
the only gas station in Iowa City within the 660 -foot DOT footage
requirement. Sinclair was farther down the road and at least twice
as far and he didn't see any harm in this. He felt it might meet
enough of the requirements and he would probably vote in favor of it.
Dean Jones stated he was a member of the company that built the gas
station originally. They bought the property before the Interstate
went through. At the time they bought the property, the property did
not extend far enough north to give them access so they bought a
little triangular piece where the service station is located. With
the additional purchase of 21 acres, he erected the service station
with the sign. He felt this case was very unusual because they were
outside the City limits at that time and they were asked to be
annexed into the City as commercial. Knowing that they were going to
have commercial activities on the property, they erected the 75 -foot
high sign at that time. It was a DX sign and later they sold the oil
business and the service station.
He felt the business was in kind of a tough spot because the Highway
Commission tells you this and the City tells you that. You spend a
lot of time and money putting a sign up on the highway. Boyd was
granted a permit for this and then the Highway Commission came back
and said you have to take the sign down. It hadn't been up there
very long and it was a tough situation. The original sign was
erected at 75 feet in height and the base of the sign was still there
for the original sign. When it came time to take down the sign
because it didn't comply, Boyd did. He felt Boyd had been very fair
all along and he hoped the Board would take that into consideration.
He stated there was no place to appeal the Highway Commission's
14450
Board of Adjustment
August 10, 1988
Page 11
decision. Even with the money that had been spent, they give you no
place to protest.
Winegarden asked if this could be appealed to the Planning and Zoning
Commission. Franklin said the Board could bring it to the Planning
and Zoning Commission's attention as a problem with the Zoning
Ordinance. Obviously, the Board sees when individuals have a problem
with the Zoning Ordinance. People come before them to request
relief. If the Board sees an instance in which something happens
repeatedly or it is apparent in the Board's judgement that the
Ordinance could stand revision,'the Board could make a recommendation
to the Planning and Zoning Commission and City Council that the
Ordinance be revised. This does not mean the Code will be changed,
but it puts the issue in the legislative process. The process is for
those instances when the Board can't find something unique about a
property and sees there is a problem generally with the Code and not
with the particular situation.
Winegarden asked if they still had to make a ruling. Franklin said
the Board can defer until Planning and Zoning makes a legislative
decision; then the question would either become moot or the Board
would address the same question over again. Winegarden asked how
long an Ordinance amendment would take. Franklin replied that an
average Ordinance amendment takes about three months. Winegarden
said he still felt the applicant had a unique situation; he stated
again they are the only gas station within the IDOT right-of-way
within the entire City.
Messier moved to approve V-8807, a variance to the height and size
regulations of the Sign Ordinance to locate two free-standing signs
on a single lot, one sign which is 75 feet in height, with a 256
square foot sign face at 2545 North Dodge Street. Winegarden
seconded. The motion was denied by a 2-1 vote with Randall voting
negative.
SPECIAL EXCEPTIONS:
SE -8815. Public hearing on a request submitted by Northgate Develop-
ment Company for a special exception to permit a child care facility
use in a CO -1 zone for property located at 2717 Northgate Drive.
Rockwell reviewed the staff report dated August 10, 1988. Staff
recommended that the special exception request by Northgate
Development Company for a child care facility at 2717 Northgate
Drive, be approved subject to compliance with all City ordinances and
in accordance with the site development plan submitted on July 29,
1988 with the condition that the site plan be revised to comply with
Section 36-73, regulating the placement of trees along the right-of-
way.
Glenn Siders representing Northgate Development Company, stated that
Darlene McNulty, who proposed to build and operate the child care
facility was available if they had any questions concerning the
facility and its operation. Siders presented development sketches to
/iye53
Board of Adjustment
August 10, 1988
Page 12
show what the new facility would look like because the building
design was different from the 1986 proposal. The design of the
interior and exterior of the building and playgrounds had been
changed. However, the application was the same as previously
submitted in that the facility would serve a minimum of 131 students
with 35+ square feet of accessible, usable floor space per child.
The site plan provides the required number of parking spaces.
Randall and Winegarden stated the plans and proposed use of the site
sounded fine to them. They had no problems when the proposal was
submitted previously, and had no objections to the current proposal.
Winegarden moved to approve SE -8815, a request submitted by Northgate
Development Company to pemit a child care facility as a use in the
CO -1 zone for property located at 2717 Northgate Drive subject to
compliance with all City ordinances and in accordance with the site
development plan submitted on July 29, 1988, with the condition that
the site plan be revised to comply with Section 36-73, regulating the
placement of trees along the right-of-way. Messier seconded. The
motion passed unanimously by a 3-0 vote.
2. SE -8816. Public hearing on a request submitted by Marty Lantz and
Garry Hamdorf for a special exception to allow an auto and truck
oriented use in the CC -2 zone for property located at 1455 South
First Avenue.
Rockwell presented the staff report dated August 10, 1988. Staff
recommended that the special exception to establish an auto and truck
oriented use as generally proposed on the site plan submitted on
August 9, 1988, for property located at 1455 South First Avenue be
approved. Rockwell stated that although the developer had worked out
utility easement agreements with the City Public Works Department,
approval of the use should not be construed as a commitment on the
part of the City to issue a building permit, which is subject to
compliance with all City ordinances.
Max Selzer, stated he had several interests in the property; as one
of the owners of the adjacent Plamore Lanes bowling alley property
and as the architect who was designing and constructing the proposed
car wash. Selzer pointed out to the Board that the dotted area to
the lower left of the car wash building which was marked "future,"
was seriously being considered for lube bay construction. This would
make the site a complete car care center.
Selzer stated that the site was developed through a cooperative
effort by himself and his partners including Mr. Alberhasky who was
present. It had taken a great deal of time and effort to put it all
together and they both felt it would be an excellent addition to that
commercial portion of the community and would in no way be
detrimental to the area. Since none of the neighbors were there,
Selzer thought they probably didn't see any problem with this
proposal.
/$453
Board of Adjustment
August 10, 1988
Page 13
Boyle stated the application did not specifically include the lube
bays at this point and he felt the Board should be aware that a
special exception would be required -if the lube bays were added to
the plans. This specific plan did not include it. It was not
covered in the staff report and had not been reviewed by staff.
Randall questioned if there was any problem with including the two
lube bays as part of requested special exception currently before the
Board. Boyle stated he thought the staff's position would be that if
it came down to a building permit, the staff would say they had to
ask for a special exception to enlarge the facility because it would
be an expansion of the facility. If he was going to build it now,
that was was a different matter.
Selzer stated what they were asking for was a change in the use of
the property to an auto and truck oriented use, and he thought that
lubing cars would be an auto oriented use just as washing cars would
be. Boyle stated he was not suggesting that it would constitute a
different use, but he was suggesting that if the applicant
established a car wash and then added the lube bays on later, it
would be considered an expansion of the use on the site. That would
be an expansion which required a special exception. Selzer stated he
did not understand this. He was led to believe this would not be a
problem. At this point the situation was that if the dollars would
work, they would want to add the lube bays. Mrs. Garry Lantz stated
that she was certain Mr. Lantz and Mr. Hamdorf wanted the lube bays
added immediately.
Boyle was not sure if this changed the analysis any and he suggested
it probably wouldn't change whether the Board could approve this. He
felt it should be specifically referenced in the Board's decision to
document whether the Board was approving the lube bays at this time.
Boyle didn't want anybody to misunderstand the issue and then have to
come back for another special exception.
Randall asked Rockwell if she had any problems with including the
lube bays as part of the requested special exception. Rockwell said
she didn't see that this would change the staff's recommendation.
However, the applicants would need to provide any additional required
parking. The lube bays use would be consistent with the requested
use. She didn't know about the discarding of the oil. Selzer stated
he thought that this would be covered by other City requirements.
Rockwell recommended that the Board decision include a specific
statement concerning required compliance with all City ordinances.
Tom Alberhasky said that he owned much of the property in conjunction
with the proposal and he also owned more property in the area. He
wanted to see the property develop in the manner proposed and so he
was there to speak for it. He felt it was a nice improvement and
would blend in with the area. He stated it also fit in with his
overall development plans for the area.
Board of Adjustment
August 10, 1988
Page 14
Winegarden stated he had no problems with this application; that it
looked better than the first proposal the Board had approved for this
type of use.
Messier moved to approve SE -8816, a request submitted to establish an
auto and truck oriented- use, a car wash and mini -lube facility, as
generally proposed on the site plan dated August 9, 1988, for
property located at 1455. South First Avenue. Approval of the use
should not be construed as a commitment on the part of the City to
issue a building permit, unless the site plan submitted demonstrates
compliance with all City ordinances. Winegarden seconded. The
motion passed unanimously by a 3-0 vote.
The meeting was adjourned at 6:33 p.m.
Minutes submitted by Greg Michel.
/tf53
MINUTES
IOWA CITY AIRPORT COMMISSION
THURSDAY, AUGUST 18, 1988
MEMBERS PRESENT: Jack Ashby, Dick Blum, Pat Foster, John Ockenfels,
Harry Lewis
STAFF PRESENT: Ron O'Neil, Bill Sueppel
GUESTS PRESENT: Fred Zehr
Chairman Ashby called the meeting to order at 7:35 PM. Attendance and
guests were noted.
The minutes of July 21, 1988 and August 9, 1988 were considered. A
correction was made to the July 21, 1988 minutes. It was noted that Fred
Zehr was in attendance at that meeting. Blum asked for and received a
clarification of the August 9, 1988 minutes. After these clarifications,
the minutes were approved.
The bills for August 1988 were presented by O'Neil. A brief discussion
concerning payment to Rid -A -Bird was held. Blum questioned whether the
bill should be paid until the issue of the damage to Dr. Cornish's plane
had been resolved. O'Neil stated that the service contracted for was
completed and the damage was a separate issue. Sueppel concurred with
O'Neil. The bills were approved as presented.
Iowa City School Lease
The Iowa City School system has a series of one year leases with the
airport. O'Neil billed the school system and the bill was paid. He
questioned whether it was necessary to sign a new lease document. Sueppel
expressed the opinion that another lease did not have be signed. The lease
was considered extended when the payment was made.
FY88 Budget Carryovers
O'Neil stated that several line items should be carried over in the
budget. Because there was no one to direct the daily maintenance through
the spring and early summer months, certain repairs were not made. Some
of those repairs still needed to be conducted. Zehr stated that in the
past, all excess funds were transferred to the Airport Improvement
reserve. He stated that the money could be withdrawn as needed for
repairs. The Commission directed O'Neil to transfer the funds to the
Airport Improvement fund.
1988 National Airport Convention
Ashby stated that O'Neil had expressed an interest in attending the 1988
National Airport Convention. The travel funds are limited but it would be
possible for a Commissioner and the Airport Manager to attend the
convention. The Commission directed O'Neil to make reservations for two
people and a decision would be made at a later date on who would represent
the Commission. Blum expressed interest in attending.
9
Airport Commission
August 18, 1988
Page 2
Fly -in Breakfast, August 28, 1988
Blum stated that the advance ticket sales were almost doubled as compared
to last year. A yard sale would be held in conjunction with the
breakfast.
O'Neil stated that he had attempted to contact the journalism students
that worked on the Airport history project. Neither of the two students
that still had Iowa City telephone numbers could be reached. O'Neil
stated that unless the project is now at the publishers, it would not be
available by the time of the breakfast.
Ockenfels expressed an interest in lifting the ban on ultra -light pilots
and inviting the pilots to the fly -in breakfast. Blum stated that the
City had expressed a concern about the insurance for events at the
breakfast. The general consensus of the Commission was not to lift the
ban. Zehr stated that he was against lifting the ban because the ultra -
lights were controlled by unlicensed pilots.
Airport Layout Plan
O'Neil stated that Ery Moses from N.R. Green Company was still on vacation
and no updated plan had been received. Blum stated that he had discussed
airport zoning with Don Schmeiser and would discuss zoning matters further
with him. The corrected plan will be presented to the Commission as soon
as it is completed.
Zehr suggested that the Commission consider reviewing other engineering
firms to assist in future airport projects. The Commission appointed
Lewis and Ockenfels to initiate procedures for reviewing other engineering
firms.
Chairman's Report
Ashby expressed his support for the Chamber of Commerce's plan to operate
transportation for the 1988 Ag Expo at the Amanas.
Ockenfels stated his belief that the airport would have increased traffic
from the Ag Expo. O'Neil stated that the Good Year Blimp would like to
have been stationed in Iowa City during the Expo. The crew had not been
able to obtain room reservations in the Iowa City Area. They will be
based at the Cedar Rapids Airport, but Iowa City will be their first
option if they decide not to base in Cedar Rapids.
Commissioner Members' Input
Blum stated that he would like to discuss the Rid -A -Bird situation. He
requested the issue be scheduled on the agenda for the next meeting. His
concern was directed towards the insurance liability of the Commission in
connection with Rid -A -Bird. O'Neil will schedule this item for the next
agenda. Lewis suggested requesting a copy of Rid -A -Bird's certificate of
insurance.
/*-51ez
Airport Commission
August 18, 1988
Page 3
Administrative ReDort
O'Neil stated that Commission had not yet been billed for the work
conducted to repair the lightning damage from the August 8, 1988 storm.
Moore Electric has spent a considerable amount of time repairing runway
lights. O'Neil said that the Commission's insurance, which is through the
City of Iowa City, has a $10,000 deductible and would more than likely not
cover any of the damages.
On another matter, O'Neil informed the Commission that some of the Airport
records could be microfiched to make them more accessible and to provide
more filing space.
Steve Miller from the Iowa City Survey Crew had been contacted and will
attempt to locate the obstructions on Runway 24 so the VASI lights could
be installed.
O'Neil contacted Midwest Janitor Service. The current contract with
Midwest Janitor was written in 1982. O'Neil will review the contract to
decide if it needs to be updated.
The next meeting of the Airport Commission was scheduled for September 15,
1988 at 7:30 PM.
It was decided that future meetings of the Airport Commission would be
held every third Thursday of the month.
Blum moved for adjournment with Ockenfels seconding the motion. The
motion passed unanimously and the meeting was adjourned.
Minutes submitted by Ron O'Neil.
?airpersona-&—y
/7. 7
MINUTES
HUMAN RIGHTS COMMISSION
AUGUST 29, 1988 - 6:30 P.M.
SENIOR CENTER CLASSROOM
MEMBERS PRESENT: Rosalie Reed, Chia-Hsing Lu, Harold Weilbrenner, Fred
Mims, Terry Powell, Ray Haines, Lois Smithart
MEMBERS ABSENT: Haywood Belle, Anthony Haughton
GUEST PRESENT: Butch Devine, Mediator, Conciliator for the Office of
Iowa Civil Rights Commission
STAFF PRESENT: Dale Helling, Ruby Abebe
I. Call to Order
The meeting was called to order by Rosalie Reed, Chairperson.
II. Selection of. Next Meeting
Date: September 26, 1988
Place: Senior Center Classroom
Time: 7:00 p.m.
III. Approval of Minutes of July 26, 1988:
Ray Haines moved to approve the-minutes of July 26, 1988. Seconded
'by Terry Powell. Motion carried.
IV. Recognition of Public and News Media:
Butch Devine, Iowa Civil Rights Conciliation Specialist, was
present. He is in charge of the Conciliation Training for the
Commissioners after the meeting.
V. Community Education:
See VIII.B.
VI. Report of the Commissioners:
Terry Powell was the hostess for our guest speaker, Butch Devine.
Terry Powell, on behalf of the Iowa City Human Rights Commission,
took Butch Devine to dinner.
Chia-Hsing Lu went to Maxi's. They still have Ladies' Night. He
inquired if they knew it was wrong and the management responded
that they (Maxi's Bar) knew the Iowa Civil Rights Commission was
against it. They (Maxi's Bar) do not advertise and they don't
think its illegal.
Human Rights Commission
August 29, 1988
Page 2
VII. Old Business:
A. Ladies' Night
There is no proof that the letters went out. It was discussed
as to whether a letter should be sent out. It was suggested
by Rosalie Reed that we sent the letters, then drop the issue.
Ray Haines asked "Why send the letter about Ladies' Night out
to all the bars if we're going to drop it? Why raise the
issue and then drop it?" Harold Weilbrenner said it's "wishy
washy anyway. Baseball is discrimination, but for basketball
it's okay. For pro -basketball you can have Ladies' Night.
For baseball you cannot and that is what the courts have
ordered. Is it an issue worth dealing with?" Terry Powell
said "then we run around with such things as senior citizens'
discounts because you're over 62, children's half-price or
$1.00 off at theaters. The theaters are trying to encourage
families to come." Rosalie Reed: "If a citizen wants to file
a complaint, we will investigate it; but the Commission itself
will not go out and file a complaint as a Commission on the
bars." It was moved by Harold Weilbrenner that we no longer
work on Ladies' Night. It was seconded by Chia-Hsing Lu.
Motion carried.
B. Annual Awards Breakfast
Nomination letters were handed out. Commissioners can also
nominate. Mailings will be sent out by Wednesday. Holiday
Inn will provide seating arrangements for 80-100.
C. Conciliation Timetable
Commitment was made by the Commissioners to speed up concilia-
tion to assist cutting the backlog.
VIII. New Business:
A. Would like updated laws from BNA Legal Digest.
B. Committees were set up and the chairs are as follows:
Commission Training: Setting up training for Iowa City Human
Rights Commission and to train them in their specially needed
areas. Harold Weilbrenner, Chair.
Commission Presenter: Presentation by the Commission should
be consistent and agreeable amongst all the Commissioners. A
packet as well as presentation will be set up. Ray Haines,
Chair.
HUD Van: The Fair Housing Van will be in the Iowa City area
September 12 and 13, 1988. Vocation and public relations.
Fred Mims, Chair.
/ 05-.5
Human Rights Commission
August 29, 1988
Page 3
IX.
X.
HUD Mandatory Training: It is required that we have 4-5
Commissioners/staff in training to fulfill our obligation with
HUD. We have decided to set up our training session. Terry
Smithart, Chair.
Civil Tongue: Television show covering human rights - human
issues. Tony Haughton and Terry.Powell, Co -Chairs.
Civil Writes: News publication sent out quarterly. Chia-
Hsing Lu and Haywood Belle, Co -Chairs.
Conciliation: Rosalie Reed, Chair.
C. Conciliation teams were set up.
Team A
Chia-Hsing Lu
Harold Weil brenner
Lois Smithart
Team B
Fred Mims
Terry Powell
.Haywood Belle
Team C
Rosalie Reed
Anthony Haughton
Ray Haines
Staff Report:
Requested the Commissioners review handouts.
Adjournment.
9La)
I
MINUTES DRAFT
PLANNING & ZONING COMMISSION
FORMAL MEETING
THURSDAY, SEPTEMBER 15, 1988 - 7:30 P.M.
CIVIC CENTER COUNCIL CHAMBERS
MEMBERS PRESENT: Cook, Cooper, Dierks, Hebert, Wallace
MEMBERS ABSENT: Clark, Scott
STAFF PRESENT: Beagle, Boyle, Kritz
CALL TO ORDER:
Vice -Chairperson Dierks called the meeting to order at 7:31 p.m.
RECOMMENDATIONS TO COUNCIL:
1. Recommend approval of an application submitted by Michael Flynn to
rezone a 1.99 acre parcel, located 1.5 miles east of Iowa City, from
A-1 to RS.
2. Recommend approval of an amendment to the Zoning Ordinance to allow
businesses in the CH -1 zone within 1,000 feet of interstate highways
one free-standing sign 65 foot tall maximum with a total area of 500
square feet, 250 square feet per sign face.
3. Recommend parking on Samuel Drive be limited to one side only.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was none.
CONSIDERATION OF MINUTES OF SEPTEMBER 1, 1988:
Cook moved to defer the consideration of the September 1, 1988, minutes to
the October 6, 1988, meeting. Cooper seconded the motion. The motion
carried 5-0.
ZONING ITEMS:
1. CZ -8825. Public discussion of an application submitted by Michael
Flynn to rezone a 1.99 acre parcel, located 1.5 miles east of Iowa
City, from A-1 to RS.
Beagle reviewed a memorandum dated September 6, 1988. Staff
recommends the Commission recommend the City Council forward a
comment to the County recommending that the request be approved.
Cooper moved to recommend that the City Council forward a
recommendation to the County to approve CZ -8825. Hebert seconded the
motion. The motion carried 5-0.
/4156
9
MINUTES
PLANNING & ZONING COMMISSION
FORMAL MEETING
SEPTEMBER 15, 1988
PAGE 2
2. Public hearing on an amendment to the 1983 Comprehensive Plan Update
to change the land use classification of 528 and 530 Iowa Avenue and
15 North Johnson Street from Residential: 25+ dwelling units per
acre to Mixed Land Use. (In conjunction with)
3. Z-8810. Public discussion of a request submitted by the University
of Iowa Community Credit Union to rezone properties located at 528
and 530 Iowa Avenue and 15 North Johnson Street from RNC -20 to CB -2.
(45 -day limitation period: October 6, 1988.)
Beagle reported Wednesday night's HistoricIV Preservation Commission
meeting where representatives of the University of Iowa Community
Credit Union addressed the Commission. Beagle said that after )K
hearing the arguments presented by the representatives, the
Commission voted unanimously to uphold the previous recommendation
reported to the Planning and Zoning Commission expressing a desire
that the subject properties not be rezoned. Beagle concluded by
reviewing phone calls received concerning the proposed rezoning.
X phone Calls Re.Credit Union:
8/22/88 Ardell Lund, 27 N. Johnson Street.
Commented that character of whole area was changing and did
not object to Credit Union rezoning.
Mr. Kim Merker, 604 Iowa Avenue.
Indicated house is on the National Register and strongly
objected to proposed rezoning because of impacts on the
neighborhood.
8/31/88 Elizabeth Kahler, 19 Evans Street (337-3018)
X Objected to rezoning because of influenceX on stability of
remainder of the neighborhood.
9/1/88 Eric Carlson, 528 Iowa Avenue (337-6771)
Was tenant of residence and objected to potential loss of
such a distinctive residence.
Richard Wayne, 14 N. Johnson Street
Opposed rezoning because of impact on neighborhood.
Lea VanderVeldt, 947 Iowa Avenue
Opposed rezoning because of encroachment on neighborhood.
MINUTES
PLANNING 8 ZONING COMMISSION
FORMAL MEETING
SEPTEMBER 15, 1988
PAGE 3
9/14/88 Daniel Songger, 10 N. Johnson Street
Had no objection to the rezoning and felt it was
appropriate.
Donald Macfarlane, 943 Iowa Avenue, stated that he was opposed to the
rezoning and would like to see the neighborhood remain as residential
without the encroachment of intensive commercial land uses.
Fred Krause, President of the Credit Union, stated that the Credit
Union has received sealed bids to purchase and move the two homes on
Iowa Avenue to new locations. One of the houses is reported to be
used as a bed and breakfast inn. Krause presented a photograph of
the area taken in 1974 when the Credit Union purchased the land.
Krause stated that the Credit Union did raze some of the homes in the
area, but only those that were beyond repair and in general the area
was in need of renovation. Krause concluded by saying the Credit
Union has helped to improve the area aesthetically.
Gary Applebee, Credit Union, presented revised graphs illustrating
the growth of the Credit Union. Applebee also addressed the comments
made at recent meetings as to why the Credit Union does not open up a
branch office. Applebee stated that part of the proposed expansion
of the Credit Union on Iowa Avenue is to construct 1,700 square feet
of office space in order to allow centralized accounting and other
support necessary for their growth and operations. Applebee
continued and said that a drive -up facility elsewhere would still
require the central support and administration that would be located
at the Credit Union on Iowa Avenue.
Wallace asked Applebee how long the proposed facility expansions
would support the Credit Union's projected growth. Applebee replied
that it would be very hard to pin down when the Credit Union might
outgrow the proposed expansion, but that the Iowa Avenue office will
continue to be the home base of the Credit Union. Cook asked what
portion of the Credit Union's members were students. Applebee
replied that eight to ten percent of their membership are students,
but noted that students were only allowed into the Credit Union as
members a year ago.
Larry Lynch, attorney for the Credit Union, pointed out that the
proposal represents the maximum development for that area and that
the Credit Union on Iowa Avenue does and will continue to serve as
the home base for the operation.
Cook asked how they felt about the Historic Preservation Commission's
recommendation. Steve Greenleaf, attorney for the Credit Union,
replied that he felt the Credit Union representatives got a fair
hearing and that the Historic Preservation Commission has several
charges as a Commission. Greenleaf continued and said that he told
the Historic Preservation Commission that the proposed changes to the
area would enhance the quality of the area and not represent a
negative effect. Greenleaf stated that he felt they did not get
14156
MINUTES
PLANNING & ZONING COMMISSION
FORMAL MEETING
SEPTEMBER 15, 1988
PAGE 4
enough feedback from the Historic Preservation Commission in support
of their recommendation. Greenleaf concluded by saying that the two
homes, while valuable on Iowa Avenue, are not so historic in nature
that moving them would represent a significant loss in historic value
of the neighborhood.
Cook moved to defer item i2 and Z-8810 to.the October 6, 1988,
meeting. Wallace seconded the motion. The motion carried 5-0.
OTHER BUSINESS:
1. Public discussion of an amendment to the Zoning Ordinance to address
signage near the interstate.
Beagle reviewed the pertinent details of Mr. Boyd's proposed
amendment.
Bill Boyd, applicant, stated that he has exhausted all possible
avenues and feels that he has adequately been able to express his
view to the Commission. Boyd concluded by thanking the Commission
for their time and patience and listening to his views.
Dierks asked whether Mr. Boyd had attempted to remedy the situation
through the Iowa Department of Transportation. Boyd replied that he
had extensive contacts with officials at Iowa DOT, but they would not
make any allowances.
Wallace moved to recommend that the proposed ordinance amendment to
the Sign Ordinance be approved to allow properties in the CH -1 zones
within 1,000 feet of the interstate one free-standing sign a maximum
height of 65 feet and a maximum sign area of 500 square feet or 250
square feet per side. Cook seconded the motion. Wallace stated that
she was in favor of the amendment and feels that the height and size
allowance of the proposed amendment is suitable for the CH -1 zone
within 1,000 feet of the interstate. Cook stated that he wasn't
satisfied that this was the best solution and for aesthetic reasons
will vote against this amendment. Cooper stated that he feels that
this amendment could present problems in the future, but will vote
for the amendment. Dierks stated that she was concerned about
aesthetics at entrances to Iowa City and since the amendment does not
limit the number of 65 foot high signs in an area and that there is
no limit on how close the signs can be to each other, that she will
vote against the amendment. The motion was approved 3-2, Cook and
Dierks voting nay.
2. Public discussion of posting no parking signs on Samuel Drive.
Beagle informed the Commission that if no parking was allowed on
either side of Samuel Drive, it would place the burden for on -street
parking during special occasions on nearby streets. Beagle
recommended that limiting parking on just one side would provide
overflow parking for activities at the homes on Samuel Drive and
still provide for two-way traffic on the street.
/4"
MINUTES
PLANNING & ZONING COMMISSION
FORMAL MEETING
SEPTEMBER 15, 1988
PAGE 5
Cooper moved to recommend to Council that parking be allowed on only
one side of Samuel Drive. Wallace seconded the motion. The motion
carried 5-0.
PLANNING & ZONING COMMISSION INFORMATION:
There was no information presented.
Cook moved to adjourn the meeting. Wallace seconded the motion. The
motion carried 5-0.
The meeting was adjourned at 8:29 p.m.
Minutes submitted by Kyle L. Kritz.
Approved by:
Kenneth Cooper, Secretary
REguLop, CouNcil MEEtiNO
_Seo- /S 1988
`t:30 P. M.
'PACOLse Si9N IN:
���'• dd ess:
4.2.
F3
—ELL < 3 •�-
lo.
MINUTES DRAFT
HISTORIC PRESERVATION COMMISSION
WEDNESDAY, SEPTEMBER 14, 1988 - 7:30 P.M.
CLASSROOM, SENIOR CENTER
MEMBERS PRESENT: Russell, VanderWoude, Kern, Scott, Sierk, Licht
MEMBERS ABSENT: Vacancy
STAFF PRESENT: Beagle, Rest
GUESTS PRESENT: Gary Applebe, Steve Greenleaf, Kim Merker, Jim Harris
CALL TO ORDER:
Chairperson Russell called the meeting to order at 7:33 p.m.
REVIEW OF AUGUST 10, 1988 MINUTES:
Beagle made suggested corrections. In "Discussion of Budget and Commission
Expenses", the third sentence of the first paragraph should read "The
Urban Planning division not only staffs the ...".
Within the same discussion recorded on the second page, fourth paragraph,
the first sentence should end with a period, not a question mark. The
fourth sentence should read "Russell questioned whether if the Commission
raised supplementary funds, the Council might diminish direct funding
from the City. Franklin agreed that this was a possibility."
Next paragraph should begin "Franklin suggested ways the Commission could
plug into the budget system."
Kern moved to approve the August 10, 1988 minutes as amended. VanderWoude
seconded. The motion carried unanimously.
PUBLIC DISCUSSIO
Beagle indicated the Credit Union submitted a proposal to rezone three (3)
residential properties located at 528 and 530 Iowa Avenue and 15 N.
Johnson Street from RNC -20, Neighborhood Conservation Residential Zone, to
CB -2, Central Business Service Zone. In a Staff Report dated September 1,
1988, the Planning Department recommended against the proposed rezoning,
finding it to have an adverse impact on the character and stability of the
surrounding, established residential neighborhood.
Beagle stated the Credit Union has negotiated purchase offers with the
three subject residential properties with the intention of either razing
or moving these properties to accommodate the Credit Union's expansion.
The Planning Staff in its evaluation objected to the proposal on two
principal factors: (1) it is contrary to Iowa City's Comprehensive Plan;
and (2) land use issues related to the rezoning.
��7
1
Minutes
Historic Preservation Commission
September 14, 1988
Page 2
The Comprehensive Plan encourages properties immediately west of Johnson
Street to develop for high density residential land use and the area east
of Johnson Street encouraged to develop for medium density residential
land use. The area immediately west of the three subject properties
including the Credit Union is designated for mixed land use which could
accommodate residential as well as commercial land uses.
The Staff could not see any justification for amending the Comprehensive
Plan to extend the mixed land use category over to Johnson Street.
The Planning and Zoning Commission has decided to defer this issue to
their October 6, 1988 meeting to allow for public discussion and proper
consideration of the Comprehensive Plan in terms of its policy to en-
courage rehabilitation and reinvestment in existing neighborhoods and to
maintain the existing housing stock and preserve desirable neighborhood
characteristics.
DISCUSSION OF CREDIT UNION REZONING:
Steve Greenleaf, attorney representing the Credit Union, noted the
concerns expressed in Russell's memo to the Planning and Zoning Commission
and was anxious to address those concerns. He explained the Credit Union
is proposing the purchase of three properties on the block where the main
building of the Credit Union is now located. The opportunity has arisen in
terms of growth in membership and services provided, to expand the
facility. He thought it could be accomplished with minimal encroachment
on the surrounding neighborhood and that it could actually serve to
improve the neighborhood. Greenleaf further stated that their proposal
was in conjunction with the charge of the Commission. In addition to
preserving structures in areas of cultural and historical significance,
Greenleaf noted that the Commission is to help stabilize and improve
property values, foster civic pride in the beauty and achievements of the
past and strengthen the economy of the City. The house located on N.
Johnson is not historically nor economically significant, nor an aesthet-
ically significant house. The two structures on Iowa Avenue, former law
office of Emnitt George and the current home of Connie Keeling, are "nice
big old houses." If possible the Credit Union would like to move those
two houses. The Credit Union has placed sealed bids to move those houses
though they are not as especially significant or unique.
The Credit Union, he said, wants to impress upon the Commission the
options that are available for these houses. The property at 528 Iowa
Avenue has not been used as a single family residence since at least 1980.
It is now used as a boarding house with 7 or 8 persons living there.
Connie Keeling, through her daughter, appeared at the Planning and Zoning
Commission and made public their intention to sell 530 Iowa Avenue,
indicating that the second buyer had the obvious intention of using the
house as a rooming house.
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Minutes
Historic Preservation Commission
September 14, 1988
Page 3
For preservation and enhancement of the area this plan is probably not the
best route to go. Greenleaf invited each of the Commissioners to take a
tour of Iowa Avenue in the 500-600 blocks. It is a mixed neighborhood
with houses of varying quality and upkeep. It is as the City staff has
said in their report, an area of transition. The question becomes one of
merely maintaining the status quo versus allowing change as it is
appropriate in each particular instance.
Greenleaf said the lost hope of the RNC -20 zone is to maintain that area
as strictly as a single family residential area. The character of that
neighborhood is essentially lost. It is a very mixed area with some
single family residences, but primarily a "boarding house" type of area.
One of the arguments that he said they heard at the Planning and Zoning
i Commission from some of the people who did come and state opposition was
that if one allowed this to occur the next thing that would happen would
be that City High would be torn down to allow expansion of the downtown.
It is always difficult to draw a line, to say this is the end, to go no
further; but that can be done, and if it is appropriate, it should be
done. The appropriate boundary on the Comprehensive Plan is not in the
middle of a block but in using Johnson Street which is a natural boundary.
Right now, he said, the Credit Union is in a commercially zoned area which
is right next door to an RNC -20 area with no greater separation that a row
of hedges.
Greenleaf believed the values and contentions of this Commission can be
realized and are not really in conflict with what the Credit Union really
wants to do. The Credit Union asked if the Commission would recognize that
the Credit Union is not going to accomplish anything that would harm the
neighborhood or be a detriment to the historical, cultural landmarks in
our city.
Gary Applebe, Credit Union Vice President, presented a site plan for the
proposed development. The existing drive up lanes pass through the alley
under the second floor of the building. As shown, he said the Credit
Union has grown very dramatically in the last 18 months. It is beginning
to tax the present facilities. The Credit Union is concerned about the
traffic patterns and the problems created by the increased driveup
traffic. Applebe said they have looked at other alternatives, but chose
an effective alternative for the membership to get the best possible
development. The Credit Union had not considered the Keeling property
until it was offered to them after negotiation with the other two property
owners. The Credit Union talked to some homemovers from Cedar Rapids and
Des Moines, who expressed concerns that the size of the houses would not
allow them to be moved to the North Side because of the street size there.
They could be moved, however, out Iowa Avenue or down Gilbert Street.
Beagle mentioned that unfortunately we do not have specific survey
material concerning the three residences. While it is known the 528 and
530 Iowa Avenue homes were constructed in 1912 and 1914 respectively, and
the 15 North Johnson St. house was constructed in 1885, the historical and
Minutes
Historic Preservation Commission
September 14, 1988
Page 4
architectural significance of these properties has not been fully investi-
gated nor evaluated. He said, however, that the homes are significant in
contributing to the character and stability of the surrounding established
neighborhood.
Kim Merker, 604 Iowa Avenue, asked several times if the Credit Union had
contingency plans if the current proposal failed. Greenleaf responded
that one plan they had considered was to expand to branch offices. They
did, not plan on the rapid expansion in membership that they have
encountered.
Merker expressed his concern over the proposed expansion of the Credit
Union. His statements ranged from supporting student lifestyles to
defining what constitutes a neighborhood. He felt that this addition of
asphalt would threaten the nature of the neighborhood and the architec-
tural distinctions of the buildings would be lost. He further stated the
construction will certainly endanger the historical and cultural sig-
nificance of the area and his home which is listed on the National
Register of Historic Places.
Jim Harris, 219 Ronalds, stated that he was sorely troubled by the use of
the term "transition zones". He questioned the intention of the transi-
tional phrase. It would be appropriate to make use of existing buildings
and it would be appropriate within the land use regulations to create more
rooming houses within the three properties rather than raze or move them.
Kern commented on the statistics provided by the Credit Union, especially
since some growth would normally be experienced at the beginning of each
new school year that would eventually die down. Greenleaf stated that the
predictions were actually flattened, and currently the Credit Union is 4
to 5 months ahead of projections.
VanderWoude asked if there was any way for the Credit Union to use the
existing buildings as their extension offices. Beagle noted any commer-
cial conversion would still require rezoning and parking demands would
still need to be met. Once rezoned there was essentially no protection
for the houses against future development.
Russell asked Commissioners for their verbal vote supporting or not
supporting the existing policy statement represented by the memo. All
Commissioners expressed their support for the memo. Russell thanked the
Credit Union representatives and other guests for their attendance and
input.
DISCUSSION OF REHABILITATION PROJECTS:
714 N. Linn Street
728 Bowery Street
1115'/
Minutes
Historic Preservation Commission
September 14, 1988
Page 5
Licht addressed the building development located on Bowery Street
indicating her support for the project. HillCrest would like to use it as
a rooming house for chronic mentally ill persons. The project is also
requesting Community Development Block Grant (CDBG) funding and as already
received funding from Gannett. While the windows are architecturally
significant, most of the major work that needs to be done is within the
structure and the impact on the neighborhood is minimal. Beagle recom-
mended the Commission pass it on to -the State without comment.
VandwerWoude so moved. Seirk seconded. The motion passed unanimously.
Beagle stated the property on Linn Street needed tuck point work around
the foundation. Beagle said the Commission may wish to address the siding
options which include restoring the insul brick to going back to the
original siding.
Seirk moved to recommend the proposed rehabilitation without comment.
Licht seconded. The motion passed unanimously.
As addressed in the July 13, 1988, memo, Russell said staff made the
initial review of other rehabilitation projects that were felt to not
involve historic properties and submitted them to the State and presented
to the Commission only those properties which could be considered historic
for their review and consideration. Russell noted the action by Staff was
appropriate in this matter.
DISCUSSION CONCERNING NORTH SIDE HISTORIC DISTRICT:
The following suggestions were discussed at the July 13, 1988 meeting as
possibilities for future Commission activities in promoting Historic
Preservation, the North Side district in particular:
Russell and Vanderwoude will pursue providing educational publica-
tions for the public.
Sierk will "network" with other groups for developing a Speaker's
Bureau; speakers, sponsors, etc.
Scott will continue to work on the development of a logo for the
Commission.
Vanderwoude will research tax incentives and City ordinances to
search for ways to make historic preservation "profitable" for the
public.
Licht will investigate a revision of the "Who to" booklet which
listed previous rehabilitation projects, who to contact about
potential projects, etc.
I
Minutes
Historic Preservation Commission
September 14, 1988
Page 6
Russell mentioned the possibility of taped walking tours of the historic
districts distributed out of the library.
Beagle noted that while the Rehabilitation program is targeted towards
specific neighborhood areas, only partial information is available on
these residential areas. Currently staff is seeking CLG funding to do
surveys to recognize potentially distinct neighborhoods.
DISCUSSION OF COMMISSION LOGO:
Scott noted the cornice piece from Barbara's bakery provides an asymmetri-
cal design that is both interesting and recognizable as unique to Iowa
City. Further suggestions from Commissioners included the placement of
additional information, such as the address and the founding date. Scott
will bring more examples next meeting.
Russell appreciated the Commissioners' stance towards the Credit Union's
proposal and added that it was certainly appropriate to comment on public
issues which affect historic or culturally distinct properties.
Annual report update has been submitted.
Russell sent Nowysz the leftover funds and accompanying letter.
Noted Old House Owner's workshop brochure which is included in
the September 14, 1988 packet.
VanderWoude suggested to Russell as Chairperson to send letter to Bob
Burns to laud his efforts to preserve the old county home.
ADJOURNMENT:
Kern moved. Licht seconded. The motion was unanimously.
The meeting adjourned at 9:15 p.m.
Minutes submitted by Susan Rest.
1-1s7
N
PRELIMINARY
MINUTES Subject to Approval
DESIGN REVIEW COMMITTEE
THURSDAY, SEPTEMBER 22, 1988 - 4:00 P.M.
IOWA CITY PUBLIC LIBRARY - ROOM B
MEMBERS PRESENT: Amert, deVries, Haupert, Nagle, Novick, Sinek, Welt
MEMBERS ABSENT: Nelson, Seiberling, Waters
STAFF PRESENT: Cain, Elmer
GUESTS PRESENT: Jeff Duffy, Gary Fink, Mark Ginsberg, John Hayek,
Dale Lenz, Jim Mack, Earl Murphy, John Murphy,
Eileen Sherman, Ken Taube
RECOMMENDATIONS TO CITY COUNCIL
The Committee recommended that the Iowa -Illinois Gas & Electric
transformer proposed to be located near Washington and Clinton Street
intersection be installed underground.
CALL TO ORDER
Chairperson Novick called the meeting to order at 4:04 p.m. and made
introductions.
IJi]IIIYL•14us 2.1liPjlat>•yi Jm"t1RFI�
Novick asked if anyone had any amendments to the last meeting's minutes.
Nagle moved to approve the minutes of August 4. Sinek seconded. The
motion passed unanimously.
REVIEW OF TRANSFORMER PLACEMENT ON WASHINGTON STR
Cain circulated photographs supplied by Iowa -Illinois Gas & Electric
Company. The photos show a pad -mount electric transformer in the proposed
location. She said the Committee should make recommendations about the
placement of the transformer to the City Council. Ken Taube, Iowa -
Illinois Gas & Electric Co., noted that the transformer proposed was
shorter than the one shown in the photos. Novick said the one proposed
was wider, however, and covered more square feet.
Novick asked how the proposed transformer compared in size to an existing
transformer on Clinton Street. Taube said the new transformer would be
exactly the same size. Welt asked if there were any other place to put
the transformer; he stated that the aesthetics of placing the transformer
in the proposed location were not desirable. Nagle asked if the
transformer could be constructed underground. Taube said it was possible,
but it would be more expensive. The total cost of a pad -mount transformer
is $24,100 and to install the transformer underground would cost $62,200.
Taube noted that two submersible transformers must be purchased to have a
spare in case of failure. Haupert confirmed from Taube that the total
cost for a submersible transformer was $62,200 and that the added cost
would be absorbed by all Iowa -Illinois customers in the billable area.
MINUTES
DESIGN REVIEW COMMITTEE
SEPTEMBER 22, 1988
PAGE 2
Sinek pointed out that the Committee voted on the location of transformers
on Iowa Avenue and asked how the placement of the transformer on Dubuque
Street had been selected. He noted that a precedent for locating
transformers above ground in the downtown area had been set and wanted to
know why. Cain suggested the placement may have been part of the initial
urban renewal streetscape program. Taube noted that the City had approved
all previously installed transformers. Haupert suggested that Iowa -
Illinois' regular routine maintenance schedule for scraping and painting
transformers must be a burden but was still not frequent enough. He noted
the pad -mount transformer would be plastered with graffiti which would be
removed only occasionally and would become an eyesore by default.
Cain distributed a letter from John Hayek, the owner of the building at
110 East Washington (see attachment). Hayek said he opposed the proposed
location of the transformer. He said much work had been done to maintain
the streetscape and that Iowa City taxpayers have spent millions of
dollars to beautify the downtown area. He also noted that Ginsberg had
spent considerable funds to restore the building's facade and stated he
was appalled that Iowa -Illinois would place their transformer in front of
this building. Hayek said he was concerned about the impacts of the
proposed transformer location on the 110 East Washington building and
noted the Committee has a duty to preserve aesthetics of the downtown.
Hayek stated that the transformer must be located underground, even if it
meant spending $50,000 or $60,000.
Earl Murphy said he had been promised by Dick Plastino, then Director of
Public Works, that all future utilities would be placed underground and
that a letter stating such was on file at City Hall. Welt asked if any
members of the public present were in favor of installing the transformer
above ground. No one responded.
Ginsberg noted that although he understands the need for transformers, the
store sponsors concerts on the sidewalk outside their building on Friday
afternoons. He said that even without obstacles on the street, graffiti
exists. He also mentioned his concern for the security of his jewelry
store employees leaving the building on Washington Street and noted that
people could hide behind the proposed transformer. He said he did not
oppose the idea of paying additional payments to have the transformer
located underground. Taube pointed out the transformer would be placed at
the curb and that people could hide behind other objects like a car parked
near the curb.
deVries asked why the transformer could not be located in the alley.
Taube responded that a clearance problem existed, and the transformer
would be difficult to service in an emergency if it were placed in the
alley. Novick asked if other transformers in the alley area would be
removed. Duffy said this would be possible after service was moved to the
front. He noted there was some degree of flexibility in locating the
transformer up or down the block. Haupert asked where the transformer
would go if it were submerged. Taube responded that the ideal location is
the one proposed. Duffy suggested that it could also be installed in the
landscaped island.
Haupert made a motion that the Committee recommend locating the
transformer underground. Welt seconded the motion.
/7 -0
MINUTES
DESIGN REVIEW CCi'fiITTEE
SEPTEMBER 22, 1988
PAGE 3
Cain asked if other transformers would have to be located in the public
right-of-way for all service to be removed from behind the building.
Taube said the proposed transformer should take care of electric needs for
some time. Duffy noted that all overhead wiring could then come out but
that no one would be forced to move wiring until the tenants were ready to
upgrade their service.
Nagle noted that Iowa -Illinois fought a recommendation to install an
underground transformer in the Village Green neighborhood. Duffy pointed
out that submersible transformers have more problems and that they are
eventually replaced with pad mounts. Taube stated that because of open
gratings on the top of the vault, salt and water leak downward causing
corrosion. Fink asked if electric meters would need to be moved
eventually. Duffy said eventually meters would be moved for those who
decide to rewire. Fink asked who would pay for moving the meters. Duffy
responded that everyone in Iowa City who uses electricity would pay.
Haupert said that this was a unique location and that it deserved special
care. deVries asked why transformers have not previously been placed in
alleys rather than on main streets. Duffy said there was an access
problem in alleys, and on streets access was never a problem. He pointed
out that Io-a•Illinois spent more than. $2.5 million in downtown Iowa City
already and they were concerned about going vault.
deVries asked if future transformers would be needed in this area. Taube
said that in this block, new transformers would not be required for a long
time. Duffy noted that if the transformer were moved further to the east
it became more difficult to serve downtown customers. He also noted that
they tried to place the transformer as close to a blank wall as possible.
Cain said she was contacted by Ms. Byington, owner of the closest
building. Ms. Byington was opposed to the proposed location; she was out-
of-town and unable to come to the meeting.
deVries asked if Iowa -Illinois had other submersible transformers in its
service area. Duffy said they did not have any like the one that would be
used here.
Duffy noted that there have recently been stepped up efforts by Iowa -
Illinois to clean and paint the transformers in downtown Iowa City.
Novick said there were posters on every one of the transformers except
those in the landscaped islands and no one could go every day to remove
posters.
Novick called for a vote on the motion to recommend locating the
transformer underground. The motion passed unanimously. Novick thanked
the visitors for attending.
deVries asked if the Committee should look at other possible design
alternatives for transformer location. Sinek stated it was not the
Committee's responsibility to design.
/,115-9
■
MINUTES
DESIGN REVIEW COMMITTEE
SEPTEMBER 22, 1988
PAGE 4
COMMITTEE BUSINESS
Adopt -A -Bed Update:
Haupert said that all beds have been adopted and they were waiting for the
plants. They have postponed plantings due to the weather. He noted that
three beds have not been designed yet. Haupert noted the fall City Plaza
clean-up date was set for Saturday, October 1, from 8:00 a.m. to 12 noon.
Members were invited to participate.
Newspaper Vending Machine Regulations Update:
Cain said that the City Manager had met with representatives of the
newspapers and was awaiting a proposal from them for the voluntary
regulation of vending. The proposal was expected by Monday, September 26.
Report on the Proposed Downtown Study:
Cain said there had been no further action on this item. It was still
pending.
COMMITTEE DISCUSSION
Cain announced that large temporary signs prohibiting skateboarding would
soon be located in City Plaza. These were needed to increase enforcement
efforts.
The next meeting was scheduled for Thursday, October 20. The meeting
adjourned at 5:10 p.m.
Minutes submitted by Steven Elmer.
//a
W1
WILL J. HAYEK (1096.1002)
JOHN W. HAYEK
C. PETER HAYEK
C. JOSEPH HOLLAND
JAMES C. LAREW
DAVID E. BROWN
HAYEK, HAYEK. HAYEK & HOLLAND
ATTORNEYS AT LAW
EREMRR BUILDING
IEOK EAST WASHINGTON STREET
IOWA CITY. IOWA SEE40.0976
September 20, 1988
Design Review Committee
Civic Center
410 East Washington Street
Iowa City, Iowa 52240
Re: Transformer Location on East Washington Street
Members of the Design Review Committee:
AREA COOK 319
337.9606
We are writing to you as owners and occupant of the
building located at 110 East Washington Street in Iowa City.
This building is occupied by Ginsberg Jewelry Store. We are
writing to strongly object to the plan to place a utility
company transformer on the public pedestrian plaza very close
to the front of this building.
We believe that the placement of a large utility company
transformer on the sidewalk would be unsightly and would
substantially detract from this area. Recently, the
Ginsbergs invested a very substantial amount of money in
remodeling 110 East Washington Street. This project, by the
way, received awards for its architectural and design
excellence. previously, in the 197019, this building had
been recognized for design and construction excellence in
connection with private urban renewal related redevelopment.
The City of Iowa City has spent millions of dollars and many
people have invested years of effort to improve the visual
environment in downtown Iowa City. Installation of this
transformer would be a great mistake, we believe.
We do not think it is asking too much to ask the utility
company to find an alternative way to provide
eelctricalduals
service. After the taxpayers and so many private
indivihave invested so much in downtown redevelopment, we think the
utility company can be asked to spend some additional money
#59
I
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Design Review Committee
September 20, 1988
Page Two
to find an acceptable alternative. We strongly urge you to
deny the application by Iowa -Illinois Gas a Electric Company.
Very truly yours,
Jo r<W H ek
Ma k nebe
JWH:meID
cc: Iowa City City Council
c/o Marian Karr, City Clerk
Civic Center
410 East Washington Street
Iowa City, Iowa 52240
Thomas Hoogerwerf
Manager
Iowa -Illinois Gas i Electric Company
1630 Lower Muscatine Road
Iowa City, Iowa 52240
RESOLUTION NO. 88-204
RESOLUTION TO ISSUE CIGAREITE PERMITS
WHEREAS, the following firms and persons have made application
and paid the mulct tax required by law for the sale of cigarettes and
cigarette papers; therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the
applications be granted and the City Clerk be and he/she is hereby
directed to issue a permit to the following named persons and firms to
sell cigarette papers and cigarettes:
Gallery Bar and Restaurant, The
It was moved by Ambrisco and seconded by Balmer
that the Resolution as read e adopted, and upon roll call there were:
AYES:. NAYS: ABSENT:
Ambrisco X —
Balmer 8
Courtney 8
Horowitz 8
Larson 8
McDonald 8
i
Passed and approved this 4th day of October , 1988
�o
yor
Attest: %71ti..... -f+,J
City Cler
��9
RESOLUTION NO. 88-205
RESOLUTION TO ISSUE DANCING PERMIT
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a
Dancing Permit as provided by law is hereby granted to the following
named person and at the following described locations upon his filing
an application, having endorsed thereon the certificates of the proper
city officials as to having complied with all regulations and ordinances,
and having a valid Class "B" Beer Permit or liquor control license, to
wit:
Gallery Bar and Restaurant, The
It was moved by Ambrisco and seconded by Balmer
that the Resolution as read be a.opte , and upon roll ca dere were:
AYES: NAYS: ABSENT:,
Ambrisco
X
Balmer
X
Courtney
X _
Horowitz
X _
Larson'
X
McDonald
X
Passed and approved this 4th day of October
19 88 . L Z'
or
Attest: %? s� J �� Z +/
City C er
/170
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i
i
i
ji
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RESOLUTION NO. 88-206
RESOLUTION ACCEPTING THE
STORM SEWER IMPROVEMENTS FOR WASHINGTON PARK ADDITION, PART 10
WHEREAS, the Engineering Division has certified that the following
improvements have been completed in accordance with the plans and specifications
of the City of Iowa City:
Storm sewer improvements including 122 feet of 10 -inch PVC, and one
beehive inlet for Washington Park Addition - Part 10 as constructed by
Weber Brothers Construction Co. of Mechanicsville, Iowa.
AND WHEREAS, maintenance bonds have been filed in the City Clerk's office,
NOW THEREFORE BE IT RESOLVED by the City Council of Iowa City, Iowa, that
said improvements be accepted by the City of Iowa City.
It was moved byAmbrisco and seconded by Balmer
that the resolution as read be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X AMBRISCO
X BALMER
X COURTNEY
X HOROWITZ
X LARSON
X McDONALD
Passed and approved this 4th day of October, 1988.
ATTEST: J n •��
CITY CLERK
MAY
AP F AS FORM
/ 9/j 9/Pr
Legal Department
/447/
6
I
CITY OF IOWA
CITY
CIVIC CENTER 410 E. WASHINGTON ST. IOWA CffY, IOWA 52240 (319)356-500o
ENGINEER'S REPORT
September 28, 1988
Honorable Mayor and City Council
Iowa City, Iowa
Dear Honorable Mayor and Councilpersons:
I hereby certify that the construction of the improvements listed
below has been completed in substantial accordance with the plans
and specifications of the Engineering Division of the City of
Iowa City. The required maintenance bond is on file in the City
Clerk's office.
Storm sewer improvements including 122 feet of 10 -inch
PVC, and one beehive inlet for Washington Park Addition
- Part 10 as constructed by Weber Brothers Construction
Co. of Mechanicsville, Iowa.
I hereby recommend that the above -referenced improvements be
accepted by the City of Iowa City.
R spectfull s mitted,
Frank K. Farmer, P.E.
City Engineer
/�f71
RESOLUTION NO. 88-207
RESOLUTION SETTING PUBLIC HEARING ON FACILITIES PLAN UPDATE
AND ENVIRONMENTAL REVIEW OF THE WASTEWATER SYSTEM IMPROVEMENTS PROJECT
IN THE CITY OF IOWA CITY, IOWA
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA:
1. That a public hearing on the above-named project is to be held on the
15th day of November, 1988, at 7:30 p.m. in the Council Chambers, Civic Center,
Iowa City, Iowa.
2. That the City Clerk is hereby authorized and directed to publish notice
of the public hearing for the above-named project in a newspaper published at
least once weekly and having a general circulation in the city, not less than
thirty (30) days before said hearing.
3. That Facilities Plan Update and Environmental Review is on file in the
office of the City Clerk for public inspection.
It was moved by Ambrisco and seconded by Balmer
that the resolution as read be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X AMBRISCO
X BALMER
X COURTNEY
X HOROWITZ
X LARSON
X McDONALD
Passed and approved this 4th day of October, 1988.
AYOR
ATTEST:
rJ
CITY CLERK
i
R D S 0 FORM ,'
Legal Department
RESOLUTION NO. 88-208
RESOLUTION SETTING PUBLIC HEARING ON PLANS, SPECIFICATIONS,
FORM OF CONTRACT AND ESTIMATE OF COST FOR THE
U.S. 6 AND KEOKUK STREET INTERSECTION IMPROVEMENT PROJECT
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA:
1. That a public hearing on the above-named project is to be held on the
18th day of October, 1988, at 7:30 p.m. in the Council Chambers, Civic Center,
Iowa City, Iowa.
2. That the City Clerk is hereby authorized and directed to publish notice
of the public hearing for the above-named project in a newspaper published at
least once weekly and having a general circulation in the city, not less than
four (4) nor more than twenty (20) days before said hearing.
3. That the plans, specifications, form of contract and estimate of cost for
the above-named project are hereby ordered placed on file by the City Engineer
in the office of the City Clerk for public inspection.
It was moved by Ambrisco and seconded by Balmer
that the resolution as read be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X AMBRISCO
X BALMER
X COURTNEY
X HOROWITZ
X LARSON
X McDONALD
Passed and approved this 4th day of October, 1988.
AYOR
ATTEST: ., J -vt".-,t,..)
CITY CLERK
AP V A 0 FORM
y/a9/8�
Legal Department
a
HAYEK, HAYEK, HAYEK & HOLLAND AREA CODE 310
WILL J. HAYEK (1996.1902) ATTORNEYS AT LAW 337-9606
JOHN W.HAYEK BREMER BUILDING
C. PETER HAYEK 120V1 EAST WASHINGTON STREET
C. JOSEPH HOLLAND IOWA CITY, IOWA 52240.3976
JAMES C. LAREW n R
OnWD E. BROWN September 20, 1988 R 11Y11 1l'rJ
SEP 2 1190
CITY CLERKA R
Design Review Committee
Civic center
410 East Washington Street
Iowa City, Iowa 52240
Re: Transformer Location on East Washington Street
Members of the Design Review Committee:
we are writing to you as owners and occupant of the
building located at 110 East Washington Street in Iowa City.
This building is occupied by Ginsberg Jewelry Store. We are
writing to strongly object to the plan to place a utility
company transformer on the public pedestrian plaza very close
to the front of this building.
We believe that the placement of a large utility company
transformer on the sidewalk would be unsightly and would
substantially detract from this area. Recently, the
Ginsbergs invested a very substantial amount of money in
remodeling 110 East Washington Street. This project, by the
way, received awards for its architectural and design.
excellence. Previously, in the 1970's, this building had
been recognized for design and construction excellence in
connection with private urban renewal related redevelopment.
The City of Iowa City has spent millions of dollars and many
people have invested years of effort to improve the visual
environment in downtown Iowa City. Installation of this
transformer would be a great mistake, we believe.
We do not think it is asking too much to ask the utility
company to find an alternative way to provide electrical
service. After the taxpayers and so many private individuals
have utilityvested so company cancbeiaskedntowspendesome additionalwe hink he
money
A
Design Review Committee
September 20, 1988
Page Two
to find an acceptable alternative. We strongly urge you to
deny the application by Iowa -Illinois Gas & Electric Company.
JWH:mem
cc: Iowa City City Council
c/o Marian Karr, City Clerk
Civic Center
410 East Washington Street
Iowa City, Iowa 52240
Thomas Hoogerwerf
Manager
Iowa -Illinois Gas & Electric Company
1630 Lower Muscatine Road
Iowa City, Iowa 52240
very truly yours,
I Ar
THE r
N
AND SUPPER CLUB —
September 26, 1988
Mayor John McDonald
Civic Center
410 East Washington Street
Iowa City, Iowa 52240
i
2525 NORTH DODGE
IOWA CITY. IOWA 52240
319 .i5i-2(KK)
Dear Mayor:
I am sure you are aware that the Planning 6 Zoning Commission passed
an Amendment to the Zoning Ordinance that addresses signage near
Interstate 80 at their September 15, 1988, meeting. The consideration
of the Ordinance Amendment will be on the City Council's October
meeting agenda. I am requesting the Council expedite consideration
on the Ordinance Amendment.
The reason for our request is due to the deadline of December 1, 1988,
that we have been given by the Iowa Department Of Transportation to
take our current sign down. Although Planning 6 Zoning has passed the
Ordinance change, we are reluctant to order a new sign until we have
received final approval of the City Council.
Due to the time frame given to us by the Iowa�Department Of Transportation
and importance of adequate Interstate 80 Signage to our new business,
we would like to coordinate taking down our current Interstate 80 sign
with the arrival and erection of our new sign as closely as possible.
Thank you in advance for City Council's consideration of our request.
Sincerely,
��Bill Boyd
Partner
cc Barry Beagle, Associate Planner
Y
I
t1
Q
F
d FDj
SEP zs 1988
MARIAN K. KARR
CfrY CLERK (1)
J�7��9
�Sc'1
City of Iowa City
MEMORANDUM
Date: September 21, 1988 j
i
To: Honorable Mayor and City Council
From: James Brachtel, Traffic Engineer
Re: Removal of Parking Prohibition on the Frontage Road Between
Carousel Motors and Highway 1 West '
As directed by Section 23-16 of the Municipal Code of Iowa City, this is
to advise you of the following action: -
ACTION:
Pursuant to Section 23-234 of the Municipal Code of Iowa City, the City '
Traffic Engineer will direct the removal of the NO PARKING ANYTIME sign on
both the north and south sides of the frontage road located between
Highway 1 West and Carousel Motors. These signs will be removed on or j
shortly after October 5, 1988.
i
COMMENT:
i
The NO PARKING ANYTIME had been installed in June, 1988. The signs had
been installed to reinforce the City's intent to keep the frontage road
clear of parked cars. It was intended to reinforce the City's desire to
maintain an attractive entryway into the city from the southwest. Since
the completion of the installation, there has been dialogue between the
proprietors of Carousel Motors and the City. Both parties now more
clearly understand the City's intention in this area. It is the City
Council's understanding that the signs are no longer needed to reinforce
their desire to keep the frontage road clear of cars being stored for
display and sale. i
bc3-1
j
SEP 2 11988
MARIAN K. KARR
CITY CLERK (3)
NOTICE OF PUBLIC HEARING TO CUMER PN CFDMME 10
VACATE A PORTION OF MADISQI STREET RIGIT-OF-WAY.
Notice is hereby given that a public hearing
Will be held by the City Cooncil of Iaa City, Iae,
at 7:30 FM an the 4th day of October, 1988, in the
Civic Center Council Chmbers, 410 E. Washington
Street, Iota City, Im, at vhich hearing the
Council will consider an ordinance to anend a
Market Street andon of son Bloaniogton Street.reet f
-way beheen
Copies of the proposed ordinance are on file
for public ma ination in the office of the City
Cleric, Civic Center, Iowa City, Iova. Persons
wishing to make their views knova for Cantil
consideration are encouraged to appear at the above-
mentioned time and place.
MARIAN K. KARR, C11Y CLER(
/479
1
0
ORDINANCE NO.
ORDINAL CE VACATING A PORTICN OF MADISCN STREET
RIGIT-OF-W4Y.
MEWAS, the University of Iowa has regested the
City of Iowa City vacate the western 24 feet by 405
feet of Madison Street right-of-way extending
between Market Street and Bloomington Street; and
WfEREILS, the University requests the vacation of
the west 24 feet to accamndate the construction of
the new Laser Laboratory Building; and
WBEAS, Madison Street is a local street with a
right -of -w width of 100 feet in which all City -
owned and franchised utilities are located within
the eastern 76 feet of right-of-way; and
W, the proposed vacation will still allow
Cit a
Public utilities to be adequately
maintained, including the maintenance ara/or
widening of street paving, and will not didnish the
use of the present sidewalk an the west side of
Madison Street.
NOW, If UCK, BE IT ORDAIND BY THE CITY
COLNCIL OF RE C17Y OF IOWA CITY, IW4:
SECTION I. VACATION. That the City of Iowa City
hereby vacates that portion of Madison Street rktt-
of-way legally described below:
Beginning at the Southeast carne^ of Outlot 35 as
recorded in Plat Book 2, Page 73, in the Johnson
County Recorder's Office on the Westerly right-
of-way line of Madison Street; thence North
00.00'00" East along the Westerly right-of-way
line of Madison Street 405.00 feet to a point;
thence North 90'00'00" East 24.00 feet to a
point; thence South 90'00'00" West 405.00 feet to
a point; thence South 90'00'00" Vest 24.00 feet
to the point of beginning. Said parcel contains
9,720 square feet (0.22 acres, wre or less).
SECTION TI, R590: All ordinances and parts of
ordinances in conflict with the provisions of this
Ordinance are hereby repealed.
SECTION 111, SEVQABILITY: If any section, provi-
sion or part of the Ordinance shall be adjudged to
be invalid or unconstitutional, such adjudication
shall not affect the validity of the Ordinance as a
whale or any section, prevision or part thereof not
adjudged invalid or unconstitutional.
SECTION TV, EFFECTIVE CITE: This Ordinance shall
be in effect after its final passage, approval and
publication as required by law.
Passed and approved this
/�47i
Ordinance No.
Page 2
M4YOR
ATTEST:
crn aB—K
Approved as to Form
Leg&I Lwarmwt
I
it was moved by and seconded by
that the Ordinance as read by adopte , and upon roll ca there were:
AYES: NAYS: ABSENT:
Ambrisco
Balmer
Courtney
Horowitz
Larson
McDonald
First Consideration
Vote for passage:
Second Consideration
Vote for passage:
Date published
H79
I
I
I
I
it was moved by and seconded by
that the Ordinance as read by adopte , and upon roll ca there were:
AYES: NAYS: ABSENT:
Ambrisco
Balmer
Courtney
Horowitz
Larson
McDonald
First Consideration
Vote for passage:
Second Consideration
Vote for passage:
Date published
H79
4
i
STAFF REPORT
To: Planning and Zoning Commission Prepared by: Barry Beagle
Item: V-8805. Madison Street Vacation. Date: September 1, 1988
GENERAL INFORMATION:
Applicant: City of Iowa City
Requested action: V
Purpose:
Location:
Size:
Surrounding land use and zoning:
acaHon of a portion of Madison
Street right-of-way.
To permit acquisition by the
adjoining property owner.
Western portion of Madison Street
right-of-way between Market Street
and Bloomington Street.
24 -feet x 405 -feet; 9,720 sq, ft.
North - City Water Treatment
Plant; P.
South - Madison Street right-of-
way; P.
East - University Chemistry
Building; P.
West - University Parking Lot
(Proposed Laser Laboratory
Building); g)' a
The University of Iowa requests the City of Iowa City vacate the western 24 -
feet by 405 -feet of Madison Street right-of-way extending between Market
Street and n of the
western 24-feetisneededton ttoeaccommodateee a the construction onstruction of ctheonew Laser
Laboratory Building north of the Iowa Memorial Union and west of Madison
Street. The eastern portion of the building is "bow" shaped and its widest
point extends approximately 16 -feet into the proposed vacated area (see
Attachment 2).
ANALYSIS:
Currently
Madison
Street is a
pointlocal street approximatelyith oneablocktnorthaofwtheidthof 10-
propossed
vacated right-of-way at North Hall. The centerline of the street paving lies
off -center within the right-of-way, and upon vacation, the proposed right -
i
4
i
STAFF REPORT
To: Planning and Zoning Commission Prepared by: Barry Beagle
Item: V-8805. Madison Street Vacation. Date: September 1, 1988
GENERAL INFORMATION:
Applicant: City of Iowa City
Requested action: V
Purpose:
Location:
Size:
Surrounding land use and zoning:
acaHon of a portion of Madison
Street right-of-way.
To permit acquisition by the
adjoining property owner.
Western portion of Madison Street
right-of-way between Market Street
and Bloomington Street.
24 -feet x 405 -feet; 9,720 sq, ft.
North - City Water Treatment
Plant; P.
South - Madison Street right-of-
way; P.
East - University Chemistry
Building; P.
West - University Parking Lot
(Proposed Laser Laboratory
Building); g)' a
The University of Iowa requests the City of Iowa City vacate the western 24 -
feet by 405 -feet of Madison Street right-of-way extending between Market
Street and n of the
western 24-feetisneededton ttoeaccommodateee a the construction onstruction of ctheonew Laser
Laboratory Building north of the Iowa Memorial Union and west of Madison
Street. The eastern portion of the building is "bow" shaped and its widest
point extends approximately 16 -feet into the proposed vacated area (see
Attachment 2).
ANALYSIS:
Currently
Madison
Street is a
pointlocal street approximatelyith oneablocktnorthaofwtheidthof 10-
propossed
vacated right-of-way at North Hall. The centerline of the street paving lies
off -center within the right-of-way, and upon vacation, the proposed right -
Page 2
A sidewalk exists along the west side of Madison Street and is located
directly above a university steam tunnel. The proposed vacation would
partially overlap a portion of sidewalk and completely include the sidewalk
at the southern end. The University will continue to be responsible for the
maintenance of that sidewalk. Portions of the sidewalk may have to be
removed to accommodate construction of the laser laboratory building. Given
the high pedestrian orientation of this area, the University should be
responsible for reconstructing any portions of the sidewalk which are damaged
or removed during construction. In addition, a pedestrian easement should be
retained in the area of the proposed vacation where it partially or com-
pletely covers the sidewalk.
All City -owned and franchise utilities are located within the east 76 -feet of
the right-of-way. It will not be necessary to retain utility easements
within the 24 -foot vacated area.
The existing steam tunnel under the sidewalk on the west side of Madison
Street makes it very difficult if not impossible to widen the street paving
on that side of the street. The Public Works Director has determined that
should widening ever be required, it must occur along the east side of the
street. The proposed vacation will not preclude the City's ability to widen
Madison Street in the future, should it become necessary.
The proposed vacation will still allow City -owned public utilities to be
adequately maintained, including the maintenance and/or widening of street
paving, and will not diminish use of the present sidewalk.
STAFF RECOMMENDATION:
Based upon the preceding analysis, staff finds the proposed vacation will
not diminish the use and function of this local street and, therefore,
recommends that the request to vacate the west 24 feet by 405 feet of Madison
Street right-of-way between Market Street and Bloomington Street be approved
contingent upon the University agreeing to reconstruct any portions of the
sidewalk damaged or removed during construction and designate a pedestrian
easement for maintaining the sidewalk.
ATTACHMENTS:
1. Location Map.
2. Attachment 1 - Legal Description and Survey.
3. Attachment 2 - Proposed Site Plan.
Approved by:
D na meiser, Director
Department of Planning and
Program Development
9
OWA
Iowa
Memorial
Union
AVE.
OC ON
1-8805
MAP
DAVENPORT ST.
i
BLOOMINGTON ST.
m
E T
p c
r
:°
W h
U p W W
[0 H x
MARKET y ST. ~
J
O z H I
�O I
Z �
U J
U
J
JEFFERSON ST.
NIVERSITY OF IOWA
/�
9
LEGEND
7
i
I'n OPENIT LINE
---
FLATTED PNm2NTr LINE
-•—
SECTION LINE
S.
CEIIIEIILIIIE
n o.w.
PlnnT nr ww
Irl
PLAITED nINENSION
FYI
91CASUAED n1mrUSION
tarry of / I I
IOWA GItY�—/—.
II
N qo"cr;ct� E. "I
+ blGOMINGTaJ
8 5T.
24 tP)
0 AV
t d 8
'g
A
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—
�G VAGATev I l
MA -TT. ET
— FY -EY ST. 1;)I -TT. �p 4
�o°'SaD'm'c»W ED DO
LEGAL DESCRIPTION FOR
AREA BEING VACATED
Beginning at the Southeast corner of Outlet 35 as recorded in Plat Book 2, page
73 In theJohnson County Recorder's Office on the Westerly right-of-way line of
Madison Street; thence North 0000100" East along the Westerly right-of-way
line of Madison Street 405.00 feet to a point; thence North 90000'00" East
24,00 feet to a point; thence South 90000'00" Nest 405.00 feet to a point;
thence South 90°00'00" West 24.00 feet to the point of beginning. Said
parcel contains 9720 square feet (0.22 acres, more or less).
I hereby certify that this plat, map, survey or
my direct personal supervision, and that I am a
under to laws of the tate of Iowa.
v
David J. Elgin
Iowa Registration No. 9216
7
i
pAp
7
Attachment 2
No Scale
L
Q'
Water I
Tfedtrtertt
plant
. k
Proposed Area of Vacation
Naomi on
I
i
i:ltl�tlfkj " Prop
oxq
Property Line a proerty Line
1
1
g
Proposed Laser {
Laboratory Building
i
Y
P
\ O
1
IIowa Memorial Union
Marke
III I I I! 79�
6
allIWCE W. -Balu93
CM1W10E TO MEW THE ZONING ORDINANCE CH4pIER 36-
23, THE CCl•TEACIAL INTENSIVE (CI -1) ZONE.
WEREAS, Ordinance No. 87-3357 contains a
provision to allow small scale manufacturing and
assembly uses in the CI -1 zone; and
WEREAS, it has become apparent that the dimen-
sional requirements included in that provision are
too restrictive to reasonably allow the type of
rtanufacturirg appropriate for the CI -1 zone to
locate there; and
*EWA, it is in the interest of the community
toen � the location of industrial uses in the
ty,
Of manufacturingredevelop location encourage the certain ghtW am,bit
limit the scale of such operations in chat is
primarily a commercial zone.
OF N10W,TTEREM, BE IT MIND BY TIE CITY GU CIL
OF IOW1 CITY, WT:
SECTION I AFfNPfMS,
I. Section 36-23(c)(4) is amended by deleting the
preamble and subsection (a), and inserting the
following in lieu thereof:
(4) Uses engaged in light manufacturing,
including corgxxrding, assembly and/or
processirg of articles, provided:
a. The floor area of the use shall not
exceed 5,000 square feet (for
Purposes of this subsection, floor
area does not include the area of
acces2. Section 36-23(d)(4.5) is deleted and the
following inserted in lieu thereof:
incrg cmponnUses engaged in light manufacturing,
di g, assembly and/or
Processing of articles, where the floor area
for such use exceeds 5,00o sqM feet. The
use shall not exceed a floor area of 15,000
square feet (for purposes of this subsec-
tion, floor area does not include the area
Of accessary uses) and shall Imply with the
provisions of Section 36-23(c)(4)b. through
d.
SECTION !I. SEVFWlAtI r l If MY section, provi-
sion or part of the ordinance shall be adjudged to
hall�not affect the validity alid or �of the ordsuch iinnarrasa
whole or arty section, provision or part thereof not
adjudged invalid or unconstitutional,
FMSECTION III. rrrvm rtiTc this Ordinance shall
in effect after its final passage, approval and
Publication as required by law.
I
Ordinance No. 88-3393
Page 2
passed ard approved this 4th day of
October, 1988.
ATIM:�7j
cmm
Approved as to Form
Leffl Oeparbwt
It was moved byfotrtnay and seconded by Horowitz
that the Ordinance as read by adopted, and upon roll call there -were.-
AYES:
ere:AYES: NAYS: ABSENT:
x Ambrisco
x Balmer
x_ Courtney
x_ Horowitz
_ x Larson
McDonald
First Consideration 9/20/88
Vote for passage: Ayes: Courtney, Horowitz, Larson, MacDonald,
Balmer. Nays: None. Absent: Ambrisco.
Second Consideration 10/4/88
Vote for passage: Ayes: Horowitz, Larson, McDonald, Ambrisco,
Balmer, Courtney, Nays: None. Absent: None.
Date published 10/12/88
APP DA,7 F,tCRM
LE AL DEP MENT
i
MINMlCE NO.
ORDINANCE TO NM THE ZCNING CDIN4NCE GWR 36-
23, PE W104 CIAL INTENSIVE (CI -1) ZONE.
WHEREAS, the City adopted in Ordinance No. 87-
339
7-33 a provision to allow small scale manufacturing
and smbly uses in the CI -1 zone; and
, it has become apparent that the dimen-
sional irmEnts included in that provision are
too res rictive to reasonably allow the type ' f
manufactu ing appropriate for the CI -1 zone
locate the ; and
WME S, it is in the interest of the ity,
to encourage location of basic industry in ora
City and to t the location of certain t of
manufacturing redevelop blighted areas, to
limit the scal of such operations in at is
primarily a cmme ial zone.
NOW,THEUCRE, IT CTSl4INED BY TIE ITY MMIL
OF IOWA CITY, WT:
1. Section 36-23(c (4)a. be eted and the
following inse in lieu reof:
a. The floor area r the ufactnairg portico
of the use shat not exceed 5,000 square
feet.
2. Section 36-23(d)(4.5) be deleted and the
following inserted i thereof:
Uses engaged to extent in light
manufacturing, ing, assembly and/or
treatment of articl as provided in
Section 36- (c)(4), re the floor area
for the ufacturirg ion of the use
exceeds 000 square eet, provided,
however that the floor area for the
mannuf turing portion of use shall not
ex 15,000 square feet.
SE ICN I SEV L . If any tion, provi-
sion or rt of the Ordinance shall be adjudged to
be inva d or unconstitutional, such udication
shall t affect the validity of the Orth arnce as a
whole or any section, provision or part f not
adj invalid or unconstitutional.
SE ION III. EF ELTI E [ATE. This Ordinance shall
in effect after its final passage, approva and
blication as required by law.
October 5, 1988
I
Chairman Donald Sehr &
Members of the Board of Supervisors
913 S. Dubuque Street
Iowa City, Iowa 52240
Dear Don & Members of the Board:
CITY OF IOWA CITY
I Please consider the following comments in regard to a request submitted by
Mr. Michael Flynn to rezone a 1.99 acre parcel, located approximately 1.5
miles east of Iowa City, from A-1 to RS. The tract is located in Area 5
of the Johnson County Iowa City Fringe Area Policy Agreement. The
development policy for Area 5 encourages agricultural use on "prime"
agricultural land to be continued.
On September 15, 1988, the Iowa City Planning and Zoning Commission
recommended to approve the proposed rezoning based upon factors that
distinguish this site from other requests to rezone agricultural land in
Area 5 for residential purposes. More specifically, these factors
included that the subject parcel has served for several years as the
farmstead on a larger agricultural tract whose rezoning will not change
the character of the area or the use of the site as a residential parcel;
the balance of the farm from which the parcel was split will continue to
be used for agricultural purposes; the site does not contain "prime"
agricultural land; the continued residential use of the property will not
diminish or conflict with the use of surrounding agricultural land; and,
the tract would not be economically viable for conversion to agricultural
use. The City Council concurred with the recommendation of the
Commission, and on October 4, 1988, recommended that the proposed rezoning
be approved.
I thank you for the opportunity to review this matter, and look forward to
our continued cooperation.
Sincerely yours,
John McDonald
Mayor
bj /pct
CIVIC CENT 1:R • , to Ii AST WAill INC; TON ST 11 I'LT • 10 WA CIT 1', IOWA S:: 4n • (II.1 IS, Joao
A
I
1
City of Iowa City
�,- MEMORANDUM
Date: September 6, 1988
I
To: Planning and Zoning Commission
From: Barry Beagle, Associate Planner
Re: CZ -8825. Michael Flynn
Michael Flynn has filed application with Johnson County requesting that
1.99 acres of an existing 2.56 acre tract in Area 5 of the Iowa
City/Johnson County Fringe Area Policy Agreement be rezoned from A-1,
Rural, to RS, Suburban Residential. The site is located approximately 1.5
miles east of Iowa City on the south side of County Road. (See Location
Map.) The RS zone permits single-family dwellings on individual lots with
minimum lot sizes of 40,000 sq. ft. exclusive of public right-of-way.
The 2.56 acre tract, with original farm house and related agricultural
buildings, was split off from the balance of the farm in 1977. The split
required the approval of a one -lot subdivision plat and rezoning to RS,
and was not discovered until Mr. Flynn recently applied for a building
permit to construct a new single-family residence on the site. Accompany-
ing this request is the preliminary and final plat for Flynn Subdivision,
legally establishing the 2.56 acre lot. The plat references the 1.99 acre
portion of the lot that is proposed to be rezoned from A-1 to RS. Since
the plat involved fewer than three lots, it is not subject to City review
and approval. If the rezoning is approved, the County will allow Mr.
Flynn to continue to occupy the farmhouse until the new residence is
completed. Once completed, the farmhouse is to be removed from the site.
This request has been forwarded to Iowa City for review and comment in
accordance with Section II. A.3. of the Fringe Agreement and is to be
evaluated in relation to the development policies for this area. The Area
5 development policy encourages the continued use of agricultural opera-
tions on land which is considered "prime" agricultural land. Non-farm
development will be considered for existing zoning within one (1) mile of
the eastern corporate limits of Iowa City. All properties within one (1)
mile of the eastern corporate limits of Iowa City in Area 5 are zoned RS.
Annexation of the subject property and the immediate surrounding area is
not expected in the foreseeable future.
On the surface, this request is inconsistent with the agricultural policy
for this portion of Area S. However, circumstances associated with this
parcel distinguish it from other requests to rezone agricultural land in
Area 5 for residential purposes. The subject parcel has served for
I
N
several years as the farmstead on a larger agricultural tract. Rezoning
this parcel will not change the character of the area or the use of the
site as a residential parcel. The balance of the farm from which this
parcel was split will continue to be used for agricultural purposes
consistent with the development policies for this area and the use of
adjoining lands. The site does not contain "prime" agricultural land
which is encouraged to be retained by the Fringe Agreement. Because of
the site's small size, existing buildings, tree cover, and soil condi-
tions, it is not considered economically viable for conversion to agricul-
tural land. The continued use of the property as a single-family resi-
dence should not diminish or conflict with the use of surrounding agricul-
tural land. The proposed rezoning will only permit one single-family
residence on the site and will not require construction of a new road or
extension of new utility services.
Given the fact that the proposed rezoning will not take agricultural land
out of production; the site has been recognized as a residential use for
several years; and it would not be considered economically viable to
convert the site to agricultural use, staff recommends t4 City Council
forward a comment to the County recommending that the re nest to rezone
the 1.99 acre parcel from A-1 to RS_b_e__apprbved} i2
Approved by
meiser, uirect
of Planning &
Development
tp4-6
Attachments: 1. Location Map.
2. 1 -Lot Subdivision Plat of Flynn Subdivision
LOCATION MAP
S-8825
Michael Flynn
SID
/4g,/
9
PIlLL2 M2 NARY AliM FINAL PLAT
D•LYNN 9tIHOS VSS SON
JOHNSON COUNTY, IOWA
OWNER: OWNER'S ATTORNEY:
N MINE FLYNN SHARON A. MELLON
R.R. 04, BON 210 411 IOWA STATE BANK b TRUST BLUE.
IOWA CITY, IOWA 62210 IOWA CITY, IOWA 52210
w
Polis
V E NALL MOTORS ILIA.
s„
MW CpLc.•NWIIA i
' `JrZ.29• TTiN• R3W Sr,rCK f
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/ �,NCIETN LINfi NW 1/4 3E1.79.T19111-R.aLY• •Iry
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155 iW)pCENT IN BLI.iE
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I•certify that during the month of August, loss, at the direction of Mike Flynn;
a survey was made, under my supervision, of the tract of lend Platted hereon,
Beginning at the Northeast Corner of the Northwest Quarter of Section 29,
j Township 79 North, Range a Wast of the. Fifth Principal Meridien, Thence
900•]7116"E, along the East Line of said Northwest Quarter, 500.90 feet, Thence
N90.00'00"W, 561.00 feet, Thence "00.27'16"W, 506,90 feet, to a point on the
North Line of said Northwest Quarters Thence N90.00.0011E (An Assumed Bearing),
along said North Line, 561.00 feet, to the Point of Beginning. said tract of
]end contains 2.56 Acreu, more or less, and in subject to easements and
restrictions of Record. }+
I further certify that the Plat as shown 1s a correct representation of rise PILED
survey and that all cornern are mark.^d no Indicated. Johnson CO. I0110
Robert D. Mlckelaon Rao• No. 7056 Date AUG 19.1999
Subscribed to and sworn before me this _day of 19_ r/��w-1,—'Oil/
il /f���
COU" Y AUOION
Notary Public, In and for the state of Iowa „.. „••
pal -.1 IIF-- nun rs unm rL.nr MMS CONSULTANTS,1N0.
S p ' rWaN eOnosvx nI on IV�On, W. Mw RIN l -M
I TL 11mA atl N ec Ty1E NG4d.NWl/d n
0 � 4FLT4:N P_l1�R'AV. Yw/Au w,.•11r wr•.,
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SL.N.(CCUND�
155 iW)pCENT IN BLI.iE
1pAxSL_-1O Erin vrzzG IU T21M.
I•certify that during the month of August, loss, at the direction of Mike Flynn;
a survey was made, under my supervision, of the tract of lend Platted hereon,
Beginning at the Northeast Corner of the Northwest Quarter of Section 29,
j Township 79 North, Range a Wast of the. Fifth Principal Meridien, Thence
900•]7116"E, along the East Line of said Northwest Quarter, 500.90 feet, Thence
N90.00'00"W, 561.00 feet, Thence "00.27'16"W, 506,90 feet, to a point on the
North Line of said Northwest Quarters Thence N90.00.0011E (An Assumed Bearing),
along said North Line, 561.00 feet, to the Point of Beginning. said tract of
]end contains 2.56 Acreu, more or less, and in subject to easements and
restrictions of Record. }+
I further certify that the Plat as shown 1s a correct representation of rise PILED
survey and that all cornern are mark.^d no Indicated. Johnson CO. I0110
Robert D. Mlckelaon Rao• No. 7056 Date AUG 19.1999
Subscribed to and sworn before me this _day of 19_ r/��w-1,—'Oil/
il /f���
COU" Y AUOION
Notary Public, In and for the state of Iowa „.. „••
pal -.1 IIF-- nun rs unm rL.nr MMS CONSULTANTS,1N0.
S p ' rWaN eOnosvx nI on IV�On, W. Mw RIN l -M
I TL 11mA atl N ec Ty1E NG4d.NWl/d n
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9
U01
September 19, 1988
John McDonald,
Mayor
Iowa City Council
Iowa City Civic Center
College and Gilbert Streets
Iowa City, Iowa 52240
Dear Mr. McDonald:
It is with deep regret I am submitting my resignation
from the Iowa City/Johnson County Senior Center
Commission, effective December 31, 1988. With the
expansion of the Senior Center Program, the
role of the commissioners has been greatly increased.
The time involved in commission participation has almost
tripled in the past year. While I see this as
desirable, with my full -tine employment I am unable to
meet this expanded commitment.
The Senior Center staff is encouraging
become increasingly commissioners
Promotion involved in programming and
at the center. This
available for fund raising within theynextclfew being
In screening applicants for future commission years.
I suggest they be recruited considering their abilitynto
spend about 8 to 10 hours per month at the center in the
daytime. This probably means recruiting retired people
or people who do not work full time.
I wish to thank the council for having me serve on
tthe
Commission. I have enjoyed the past four years and h
worked hard o make a contribution. ave
Sincerely,
Geri R. Hall
1232 Teg Drive
Iowa City, Iowa 52246
° rDO
UP2019 9
1 MARIAN K. KARR
CITY CLERK (1)
14LOO�t
2004 Dunlap Ct.
- - Iowa City, Iowa 52245
September 15, 1988
j
Iowa City Airport Commission
Iowa City Municipal Airport
Iowa City, IA 52240
Dear Commissioners:
As of November 1, 1988, I will no longer be a resident of Iowa
City and therefore find it necessary to resign from the Iowa City
Airport Commission effective October 21, 1988.
It has been a pleasure working with the fine group of dedicated
people, both past and present during the past three years and seven
months on the commission.
This has been both a rewarding and frustrating experience which
I have enjoyed very much. As chairman, I thank all of you for the
support you have given me. I'm sorry I will not be able to fulfill
my term as commissioner and presently as chairman. .
Sincerely,
/fJack Ashby
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NOTICE
THE CITY aKIL OF IoA CITY IS cmim m
APPOINMrS TO THE FOLLCWM M"SSICN:
Two vacancies - Three-year terns
Dearber 1, 1906 - December 1, 1991
It is the duty of marbers of the Riverfrvnt
Commission to investigate, study, review and aslya
the riverfront needs and to meet such needs within
the City of las City, to investigate and determine
khat rules and regulations are needed and what
Policy should be established relative to the
riverfront in Iawa City; to study, investigate and
make recamendations relating to clearing, planing
and construction of riverbank areas for providing
green areas and floodplain along the riverfront.
Ias City appointed members of .boards and
canmission must be eligible electors of the City of
Ias City.
These appointmnts will be mxb at the WdIr 4,
1966, meeting of the City Camcil at 7:30 p.m. in
the Council Chambers. Persons interested in being
considered for these positions should contact the
City Cleric at the Civic Center, 410 E. Washington
Street. Application forms are available fron the
Cleric's office cpm request.
l�fBL
.......... .
Males: 6
Females: 2
October 4, 1988
RIVERFROM' CCMNISSION - No vacancies - Three-year terms
December 1, 1988 - December 1, 1991
Douglas W. Jones (served one unexpired term)
816 Park Road
Al Rebal
337 Ferson Ave..
/416
- CITY OF IOWA CITY -
ADVISORY BOARD/COMMISSION APPLICATION FORM
Individuals serving on Boards/Commissions play an important role in advising the
Council on matters of interest to our community and its future. Applicants must reside
in Iowa City.
The City Council announced Advisory Board/Commission vacancies 90 days prior to the
date the appointment will be made. This period provides for a 30 -day advertising period
and a 60 -day training period for new members. The training period allows new members to
become familiar with the responsibilities and duties of the advisory board/commission
before becoming a full voting member.
After a vacancy has been announced and the 30 -day advertising period has expired, the
Council reviews all applications during the informal work session. The appointment is
announced at the next formal Council meeting. Appointees serve as unpaid volunteers.
Council prefers that all applications must be submitted to the City Clerk no later
than one week prior to the announced appointment dates. PLEASE USE A BLACK INK PEN.
THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR
THE PUBLIC. THIS APPLICATION WILL BE CONSIDERED FOR 3 MONTHS ONLY AND AUTOMATICALLY
CONSIDERED FOR ANY VACANCY DURING THAT TIME.
ADVISORY BOARD/COMMISSION NAME Rwev 4cyci Co~mjss io. TERM'7¢c. (get3 - I�ec.lT t"
NAME 41,?PloAL HOME ADDRESS 337 F&soa Aoe.
Is your home address (listed above) within the corporate limits of Iowa City? _yes
OCCUPATIONowNtrs-Oane4e7-.4 Waskiub EMPLOYER
PHONE NUMBER: HOME 35l -os S9 e0H BUSINESS 3sb-;0507 ''.Se-O5bt
EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION:
WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? .10,4m ifs
WHAT CONTRIBUTIONS 00 YOU ,FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR
APPLYING)? brut a 5/Kc�tr iv�ettsf iw �/cr �tnEec�iu o� (le 2ioert
Specific attention should be ,
Chapters 362.6, 403A.22 of the
potential conflict of interest
conflict of interest? _YES
Irected to possible conflict of interest as defined in
Code of Iowa. Should you be uncertain whether or not a
exis�tts,NOcontact the Legal Department. Will you have a
If you are not selected, do you want toty
no�figQ? 2 ( ,�_NO
Do you currently serve on another Iowa B rdl`IEr Commi n? _YES )e. NO
It has been Council policy not to permit an dWu1'18'to serve on two Boards or Commis-
sions at the same time.
MARIAN K. KARR ,lune 1988
CITY CLERK (3) 111Y6
- CITY OF IOWA CITY -
ADVISORY BOARD/COMMISSION APPLICATION FORM
Individuals serving on Boards/Commissions play an important role in advising the
Council on matters of interest to our community and its future. Applicants must reside
in Iowa City.
The City Council announced Advisory Board/Commission vacancies 90 days prior to the
date the appointment will be made. This period provides for a 30 -day advertising period
and a 60 -day training period for new members. The training period allows new members to
become familiar with the responsibilities and duties of the advisory board/commission
before becoming a full voting member.
After a vacancy has been announced and the 30 -day advertising period has expired, the
Council reviews all applications during the informal work session. The appointment is
announced at the next formal Council meeting. Appointees serve as unpaid volunteers.
Council prefers that all applications must be submitted to the City Clerk no later
than one week prior to the announced appointment dates. PLEASE USE A BLACK INK PEN.
THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR
THE PUBLIC. THIS APPLICATION WILL BE CONSIDERED FOR 3 MONTHS ONLY AND AUTOMATICALLY
CONSIDERED FOR ANY VACANCY DURING THAT TIME.
ADVISORY BOARD/COMMISSION NAME I \ftV-F/cwb C1.`"51", TERM :NcI'�B2+a3)ac1v%1
NAMEDbvdC'S W. tllme,i HOME ADDRESS QaIG PrA (Zoo
Is your home address (listed above) within the corporate limits of Iowa City? Y03
OCCUPATION OSSocldbt pyyf 2 ,L �Coi�pviQy Sci EMPLOYER_ V, cQ Iowa
PHONE NUMBER: HOME TS'6- ` 11 BUSINESS 33 6 -0940
EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION:
WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD?
advises 4L, 64,1 s.J cow vevriwtx s o„ 0 If5ua5 r'8104 �a
4 planr e w,A J&Q.loomtw-jl d f�. Zo-wca Pelvey czlnuiol,
WHAT CONTRIBUTWUNS 00 YOU .FEEL YOU CAN MAKE TO THIS ADVISORY BOARD�(OR STATE REASON FOR
APPLYING)? �_ �2 5�wv4c6 1.imv
.k � t nwvlw-v W Ovc^;deJS lh{L Ia,4i
Specific attention should be directed to possible conflict of interest as defined in
Chapters 362.6, 403A.22 of the Code of Iowa. Should you be uncertain whether or not a
potential conflict of interest exists, contact the Legal Department. Will you have a
conflict of interest? _YES NO
If you are not selected, do you want to be notified? ,L YESj—LNA LL
jo you currently serve on another Iowa City Board or Commissio AYE§ 9M NO
It has been Council policy not to permit an individual to serve cMAfflAlNaKdsKARRmnis-
sions at the same time.
CITYI�i��
l70
1Y
RESOLUTION NO.
RESOLUTION RESCINDING RESOLUTION NO. 87-239 AND PROVIDING FOR
AMENDMENTS TO THE SCHEDULE OF FEES FOR BEER PERMITS, WINE
PERMITS, AND LIQUOR LICENSES, RELATING TO DANCING PERMITS AND
TEMPORARY OUTDOOR SERVICE AREAS.
WHEREAS, the State of Iowa Beer and Liquor Control Commission establishes
the fees to be charged and collected by cities for processing beer permit,
wine permit, and liquor license applications; and
WHEREAS, the City of Iowa City did amend Chapter 5 to provide that the
amounts of the fees for beer permits, wine permits, and liquor licenses be
in the amount set by the State and be included in a Schedule of Fees for
Beer Permittees, Wine Permittees and Liquor Licensees, and this City
Council did pass an ordinance amending Chapter 5 of the Code of Ordinances
to that effect; and
WHEREAS, the City of Iowa City did also amend Chapter 5 to provide that
the amount of the fee for dancing permits for licensed premises be set by
resolution and included in the said Schedule of Fees; and
WHEREAS, the Council did adopt Resolution No. 87-239 establishing and
approving the said Schedule of Fees; and
WHEREAS, it has been proposed that the fee for dancing permits as set
forth in the Schedule of Fees be amended to provide for a minimum permit
fee, that a separate fee be established for dancing permits in conjunction
with Seasonal/Fourteen Day Licenses or Permits, and that a separate fee be
established for the inspection of temporary outdoor service areas operated
in conjunction with a licensed premises.
NOW, THEREFORE, BE AND IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF IOWA CITY, IOWA, that prior City Council Resolution No. 87-239 be
and the same is hereby rescinded in its entirety.
AND BE IT FURTHER RESOLVED that the Schedule of Fees for Beer Permittees,
Wine Permittees, and Liquor Licensees, including revised fees for dancing
permits and temporary outdoor service areas, attached hereto and made a
part hereof is hereby approved as to form and content.
AND BE IT FURTHER RESOLVED THAT the City Clerk be and is hereby authorized
and directed, upon notification of a change by the State of Iowa in the
fee amounts for beer permits, wine permits, or liquor licenses, to
immediately amend the said Schedule of Fees to conform with such changes,
and to immediately commence charging the new fee amounts as prescribed by
the State.
Resolution No.
Page 2
It was moved by and seconded by
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
Ambrisco
Balmer
Courtney
Horowitz
Larson
McDonald
Passed and approved this day of
1988.
the
MAYOR
6Apro a as o orm
ATTEST:
CITY CLERK Legal Department
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Resolution No.
Page 2
It was moved by and seconded by
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
Ambrisco
Balmer
Courtney
Horowitz
Larson
McDonald
Passed and approved this day of
1988.
the
MAYOR
6Apro a as o orm
ATTEST:
CITY CLERK Legal Department
Schedule of Fees
for
Beer Permittees, Wine Permittees, and Liquor Permittees
BEER PERMITS
Class 8 - $300/year
Class 8 Sunday Sales - $60/year (can be pro -rated)
Special Class C Beer -Wine - $585/year (effective 7/1/86)
Sunday Sales - $117/year (can be pro -rated) (effective 7/1/86)
Class C/ Class E/
Sunday Sales Sunday Sales Both depend on size of retail space
$100%$20 $600%$20 15 (up to 1,500 sq. ft.)
$200/$40 $700/40 (over 1,500 - 2,000 sq. ft.)
over 2 000 - $300/$60 $800/$60 (over 5,000 sq. ft.)sq. ft.)
Class D - $800/year
Class D Sunday Sales - $60/year (can be pro -rated)
LIQUOR LICENSES
Class A - $780/year (effective 7/1/86)
Class A Sunday Sales - $156/year (can be pro -rated) (effective 7/1/86)
Class A (less than 250 members) - $520/year (effective 7/1/86)
Class A Sunday Sales (less than 250 members) - $104/year (can be pro -rated)
(effective 7/1/86)
Class B - $1,690/year (effective 7/1/86)
Class B Sunday Sales - $338/year (can be pro -rated) (effective 7/1/86)
Class C - $1,690/year (effective 7/1/86)
Class C Sunday Sales - $336/year (can be pro -rated) (effective 7/1/86)
Class E - Pop. 10,000: 1500 sq. ft. $2500; 1501-2000 sq. ft. $3500;
2001-5000 sq. ft. $5000; 5000+ sq. ft. $7500
Class E Sunday Sales - Automatic
$2,19D/year
tive cn8Class F SundaySes-$338/year (abe pro -rated) (effective 7/1/86)
Class G Sunday
es-($117/year (can effective 8bero-rated
P ) (effective 7/1/86)
Class H - $2,190/year (effective 7/1/86)
Class H Sunday Sales - $338/year (can be pro -rated) (effective 7/1/86)
WINE PERMITS
Class B Wine Permit - 5500/year
Class B Wine Permit Sunday Sales - Holders automatically receive Sunday Sales
DANCING PERMITS
$25 in conjunction with either a Seasonal or Fourteen -Day License or Permit
or a temporary outdoor service area.
.50� per square foot of floor area to be used for dancing, with a minimum fee
of $100 per year, in conjunction with all other permits or licenses for
service of beer or liquor by the drink.
TEMPORARY OUTDOOR SERVICE AREA
Inspection fee for operation in conjunction with a licensed premises - $100
per occasion.
9
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City of Iowa City
MEMORANDUM
Date: September 29, 1988
To: Mayor and City Council
From: Terrence L. Timmins, City Attorn J
io
Marian K. Karr, City Clerk 7y1
Re: Revisions to Chapter 5
An ordinance appears on your October 4 agenda re amendments to Chapter 5,
Alcoholic Beverages. The proposed ordinances among some housekeeping
matters does the following:
1. Defines restaurant, Section 5-1(r)(2)
2. Defines temporary outdoor service as being immediately adjacent to a
licensed premise or an area not within a building which is licensed,
Section 5-1(t)(1). This definition does reflect a change from the
earlier draft in order not to conflict with State Code. The State
views any outdoor, contiguous, discernable area on the same property
on which their licensed establishment is located as an extension of
their premises. Therefore, they would not require or issue a 14 -day
permit for such a use. Staff recommends a new Section 5-42 be
inserted regulating temporary outdoor uses in conjunction with a
licensed premise, and Sections 5-49 and 5-50 regulating temporary
outdoor uses separate from a licensed premise. Section 5-51
establishes rules and regulations for both uses.
3. Establishes regulations for outdoor service areas and temporary
outdoor service areas, Sections 5-41 and 5-42.
4. Allows temporary outdoor service areas to have amplified sound
equipment upon issuance of a permit and other provisions provided in
Section 24.4-6.
5. Allows temporary outdoor service areas to have dancing upon issuance
of a permit and other provisions of Section 5-6.
Additionally, a resolution has been prepared for your approval. The
resolution
1. Sets a flat fee of $25 for a dancing permit with either a Seasonal or
Fourteen -Day license or permit or a temporary outdoor service area.
2. All other dancing permits in conjunction with permits or licenses for
service of beer or liquor remain the same, .50� per square foot of
floor area. However, a minimum fee of $100 per year will be
established by this resolution.
3. Establishes an inspection fee for temporary outdoor service areas in
conjunction with an already licensed premise at $100 per occasion.
bdw4-2
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RESOLUTION NO. 88-209
RESOLUTION AUTHORIZING ACTION TO QUIET TITLE OR TO PROVE A
PRESCRIPTIVE EASEMENT IN ORDER TO RESOLVE QUESTIONS REGARDING
LAND CONNECTING MELROSE COURT AND BROOKLAND PARK.
WHEREAS, for a number of years there has been a four foot (4') wide
sidewalk between Melrose Court and Brookland Park;
WHEREAS, the area in which the sidewalk is located is part of a parcel
which was platted as Lot 20, Brookland Park Addition to Iowa City, and a
recent purchaser of that lot has demanded that the City remove the
sidewalk and pay him for a tree which City crews removed from the area in
1987; and
WHEREAS, City crews have maintained the area west of the 'driveway on Lot
20, including mowing, tree trimming and sidewalk cleaning, for at least 15
to 20 years; and
WHEREAS, the walkway is an important means of access to the Park; and
WHEREAS, the Legal Department advises that the City appears to have a
sufficient claim to title to the land by adverse possession or, at a
minimum, an easement by prescription, which, if correct, means the access
cannot be unilaterally closed by the abutting landowner; and
WHEREAS, efforts to resolve the matter peacefully have not succeeded; and
WHEREAS, in order to remove uncertainties regarding access to the Park,
the City should institute an action to either quiet title to the land in
question or prove the City's prescriptive easement for the walkway.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA,
THAT:
The City Attorney is authorized and directed to institute an action to
either quiet title to the disputed land in order to establish the City's
ownership to that land, or to establish the City's prescriptive easement
for the walkway.
N
Resolution No. 88_209
Page 2
It was moved by Balmer and seconded by Ambrisco the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Ambrisco
X Balmer
X Courtney
X Horowitz
X Larson
X McDonald
Passed and approved this 4th day of October 1988.
OR
Approved as to Form
ATTEST: 1Z /J
CITY CLERK Le al Department
RESOLUTION NO. 88-210
RESOLUTION CONDITIONALLY ACCEPTING THE WORK FOR THE
IOWA CITY SWIMMING POOL AT MERCER PARK (MERCER PARK
AQUATIC CENTER), AND AUTHORIZING FINAL PAYMENT UPON
COMPLETION OF CERTAIN WORK ITEMS.
WHEREAS, the City of Iowa City did, pursuant to Resolution No. 87-83
adopted on April 21, 1987, award and authorize execution of a contract
with Larsen Construction Company, Inc. for the construction of the project
identified in the heading hereof; and
WHEREAS, the construction of said project is now substantially complete,
with the exception of certain work items and corrections identified on the
"punch list" attached hereto as Exhibit A; and
WHEREAS, the City is currently retaining 5% of the contract amount, which
is the sum of $150,928.05, pursuant to Chapter 573 of the Iowa Code, the
public improvements lien law, as security for the payment of claims
against said project; and
WHEREAS, Larsen Construction Company has requested final acceptance of the
project and final payment, conditioned upon its completion or correction
of the items set forth in Exhibit A; and
WHEREAS, this City Council has been advised and does believe that it would
be in the best interests of the City of Iowa City to give conditional
final acceptance of said project, such acceptance and final payment to be
conditioned upon completion or correction of the items set forth in
Exhibit A.
NOW, THEREFORE, BE AND IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF IOWA CITY, IOWA, that the work for the Iowa City Swimming Pool at
Mercer Park (Mercer Park Aquatic Center) be and the same is hereby
conditionally accepted, and that final payment be made therefor as
provided by Chapter 513 of the Iowa Code, said acceptance and final
payment to be conditioned upon the completion or correction of the items
set forth on Exhibit A attached hereto.
/4497
A
It was moved by Ambrisco and seconded by Courtney the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Ambrisco
X Courtney
X Balmer
X Horowitz
X Larson
X McDonald
4
i
Passed and approved this 4th day of October 1988.
ATTEST:12
U IT CLERK
Contractor's Acceptance:
OR
Ap r v as to Form
Legal Department
Larsen Construction Company, Inc. (hereinafter "the Company") hereby
accepts the terms of acceptance of the work for The Iowa City Swimming
Pool at Mercer Park (Mercer Park Aquatic Center) as set forth in this
Resolution. The Company further acknowledges and agrees that the City
shall not be obligated to make final payment as provided by Chapter 573 of
the Iowa Code, Sections 573.12 through 573.15, nor shall the City be
liable for any interest on any unpaid amounts, until the items identified
in Exhibit A hereto have been completed KcIdIrrected.
P nt, Larsen
Cons action Company, Inc.
Sg9retary, Larsen
Construction Company, Inc.
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STATE OF IOWA )
) SS:
JOHNSON COUNTY )
On this �� day of Oc 7�pr A.D. 19
before me, the undersigned, a Notary Public in and for the State of Iowa,
personally appeared _£'/J Lars and C%4 ,.7 Go. , to
me personally known, who, Bing y me duly sworn, i say tat they are
the /fires andse respectively, of
said corporation executing the wit in an foregoing instrument to which
this is attached, that (no seal has been procured by the said) corpora-
tion; that said instrument was signed (and sealed) on behalf of (the seal
affixed thereto is the seal of said) said corporation by authority of its
Board of Directors; and that the said�€� and
as such officers acknowledged the execution of
said instrument to be the voluntary act and deed of said corporation, by
it and by them voluntarily executed.
Notary Public in and for said County and State
a
oY CUDI �SSIUN E �PIRE9* '
/1197
6
EXH I B S T A
Punch list of items to be completed or corrected prior to final
payment on the construction contract for the Mercer Park Aquatic
Center.
1. Improve ventilation in spa mechanical room.
2. Manuals needed for operation of pool filters.
3. Bulkhead tops need reinforcement.
4. Various operation and maintenance manuals have not been
provided, as yet.
5. Need final warranty and inspection report from roof
manufacturer.
6. Prime and paint gas meter apparatus.
7. Finish tile problem near handicapped ramp.
S. Repair hairdryer $13 in women's B.
9. Complete paver strips on roof.
10. Add more gravel on roof if needed, and spread accordingly.
11. Provide necessary closeout documents.
12. Repair/replace sealant around counter tops in men's restroom
off lobby.
13. Improve ventilation in boiler room.
14. Correct irregularities in operation of valves.
15. Need report from mechanical engineer relative to suspected
improper sizing of control valves.
16. Correct vibration problems with exhaust fans.
17. Determine what needs to be done relative to anti-freeze/water
in heat recovery loop.
18. correct problems with outside air temperature sensor.
19. Install horizontal supports for pool water heating pipes.
20. Correct problems with flow switches.
21. Flush system and test for chemical level in chiller water.
22. Repair leak in handicapped shower in men's B.
23. Repair leaks in boiler hose bibs.
24. Correct problem with west light fixture in boiler room.
25. Install modification shower parts.
26. Provide allen wrenches for soap dispensers, and special
screwdrivers for shower cabinets.
27. Replace valve stem by the cooling coil.
28. Correct the problem with excess air pressure, causing interior
doors to stand open.
29. Inspect boilers to be certain of proper operation.
30. Determine whether turbulators are needed in boilers.
31. Prime and paint bench supports in locker rooms.
32. Apply more textured floor paint to locker room entryways.
33. Correct the wall cracks in various locations as identified.
I
RESOLUTION NO. #88-211
RESOLUTION CONDITIONALLY ACCEPTING THE WORK FOR THE
RENOVATION OF THE CITY PARK SWIMMING POOL, AND
AUTHORIZING FINAL PAYMENT UPON COMPLETION OF CERTAIN
WORK ITEMS.
WHEREAS, the City of Iowa City did, pursuant to Resolution No. 87-208
adopted on August 11, 1987, award and authorize execution of a contract
with Larsen Construction Company, Inc. for the construction of the project
identified in the heading hereof; and
WHEREAS, the construction of said project is now substantially complete,
with the exception of certain work items and corrections identified on the
"punch list" attached hereto as Exhibit A; and
WHEREAS, the City is currently retaining 5% of the contract amount, which
is the sum of $37,505.00, pursuant to Chapter 573 of the Iowa Code, the
public improvements lien law, as security for the payment of claims
against said project; and
WHEREAS, Larsen Construction Company has requested final acceptance of the
project and final payment, conditioned upon its completion or correction
of the items set forth in Exhibit A; and
WHEREAS, this City Council has been advised and does believe that it would
be in the best interests of the City of Iowa City to give conditional
final acceptance of said project, such acceptance and final payment to be
conditioned upon completion or correction of the items set forth in
Exhibit A.
NOW, THEREFORE, BE AND 'T IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF IOWA CITY, IOWA, ghat the work for the renovation of the City Park
Swimming Pool be and the same is hereby conditionally accepted, and that
final payment be made therefor as provided by Chapter 573 of the Iowa
Code, said acceptance and final payment to be conditioned upon the
completion or correction of the items set forth on Exhibit A attached
hereto.
106,
u
2
It was moved by Balmer and seconded by Courtney the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Ambrisco
X Courtney
X Balmer
X Horowitz
X Larson
X McDonald
Passed and approved this 4th day of October , 1988.
ATTEST:
WIT CL RK
ontractor's Acceptance:
Gu/
R
AD v as Form
Legal Department
Larsen Construction Company, Inc. (hereinafter "the Company") hereby
accepts the terms of acceptance of the work for the renovation of the City
Park Swimming Pool as set forth in this Resolution. The Company further
acknowledges and agrees that the City shall not be obligated to make final
payment as provided by Chapter 573 of the Iowa Code, Sections 573.12
through 573.15, nor shall the City be liable for any interest on any
unpaid amounts, until the items identified in Exhibit A hereto have been
completed or corrected. I
GeAy --
President, Larsen
Construction Company, Inc.
Q M43! Z,..r,7
Sefretary, Larsen
Construction Company, Inc.
a
I
3
STATE OF IOWA )
) SS:
JOHNSON COUNTY )
On this /0Aday of Dc;rV A. D. 19 9,S� ,
before me, the undersigned, a Notary Public in and for the State of Iowa,
personally appeared FD 24 .r. � and Jo n T La. to
me personally known, who, being y me duly sworn, diTsay that they are
ther��.s and 5'& C* respectively, of
said corporation executing the wit in an foregoing instrument to which
this is attached, that (no seal has been procured by the said) corpora-
tion; that said instrument was signed (and sealed) on behalf of (the seal
affixed thereto is the seal of said) said corporation by authority of its
Board of Directors; and that the said ev and
21^
r as such officers ac nowle ged the execution of
saidinstrument to e t e voluntary act and deed of said corporation, by
it and by them voluntarily executed.
Notary Public in and for said County and state
9
I,.
DAVID D.TIMMONS
f
* t-,..' R
!AY COMMISSION EXPIRES
//- .7 W
9
I,.
EXH 2 B 2 T A
Punch list of items to be completed or corrected prior to final
payment on the construction contract for renovating City Park
swimming Pool.
1. Front door, east side flush bolt top guide needs strengthened.
2. Inspect and repair all hairdryers.
3. Solve shower head removal problem, and replace tarnished soap
dispensers.
4. Correct operation of fan for basement pump room.
5. Replace drinking fountains on south side of bathhouse.
6. Provide plumbing manuals, and further instruction on winter-
ization.
7. Repair necessary items on baby pool for proper circulation.
8. Provide manuals for pool and mechanical equipment.
9. Make wider, deeper saw -cut on north deck, for better drainage.
10. Adjust diving area spray nozzles, and provide stainless steel
lock nuts.
11. Provide information as to possible solutions for noisy exhaust
fans in locker rooms.
12. Provide door frame bumpers(?).
13. Separate control and sensing circuits for automatic chemical
feed.
14. Eliminate tripping hazard around main drain manhole cover.
15. Caulking touch-up needed in certain areas of sidewalk(?).
16. Provide typed instructions for operation of systems.
17. Repair leaking sill cocks on exterior hydrants.
18. Provide quick release disconnect for north handicapped shower
in men's locker room.
19. Reinforce lane line marker holes.
20. Place low and high voltage wiring to pool controllers in
separate conduit.
21. Repair water leak in water heater room.
22. Provide wheel valve on four -inch main to prevent water hammer
breakage.
23. Review installation of pool equipment controls, per recommenda-
tions of Pool Tech.
24. Seal conduit penetration in manager's office.
25. Seal around hand and towel rails in locker rooms.
26. Replace caulking in shower areas where it did not adhere.
27. Correct sloppy support for north sill cock supply in women's
locker room, and for northwest hose bib supply line in
men's locker room.
28. Inspect exhaust system in chlorine room to be certain of
proper operation.
29. Hoyer lift may need replaced, due to rusting.
30. Inspect lane marker anchors to determine whether reinforcement
or other changes are needed.
31. Remount anchors for cross laps in deep end.
32. Provide all necessary closeout documents.
33. Review all requirements for manuals, instructions and warranties.
Exhibit A - continued
34. Provide replacement materials as specified.
35. Review items in June 8th letter from Miner Engineering to
determine what has been completed.
36. Replace rusting soap dispensers.
37. Repair pin-hole leak in gutter weld on west deck.
38. Inspect gutters for rust, and take appropriate action.
39. Repair patched concrete work in shallow end of pool.
40. Re -seed areas where grass did not show adequate growth.
41. Install three covers for stool water supply penetrations
in women's locker room.
42. Adjust sinks in women's locker room for proper automatic
shut-off.
43. Provide special screwdriver for shower cabinets.
-2-
i
I
i
i
I
i
Exhibit A - continued
34. Provide replacement materials as specified.
35. Review items in June 8th letter from Miner Engineering to
determine what has been completed.
36. Replace rusting soap dispensers.
37. Repair pin-hole leak in gutter weld on west deck.
38. Inspect gutters for rust, and take appropriate action.
39. Repair patched concrete work in shallow end of pool.
40. Re -seed areas where grass did not show adequate growth.
41. Install three covers for stool water supply penetrations
in women's locker room.
42. Adjust sinks in women's locker room for proper automatic
shut-off.
43. Provide special screwdriver for shower cabinets.
-2-
RESOLUTION NO. 88-212
RESOLUTION AUTHORIZING JOINT AGREEMENT BETWEEN THE IOWA CITY LIBRARY
BOARD OF TRUSTEES AND THE CITY COUNCIL OF THE CITY OF IOWA CITY TO
COORDINATE NEGOTIATING PROCEDURES FOR PURPOSES OF COLLECTIVE BARGAINING.
WHEREAS, the Public Employment Relations Board has recognized that Library Boards
are the employers of Library employees within the meaning of Chapter 20 of the 1987
Code of Iowa, and
WHEREAS, this same Chapter 20 permits cooperation and coordination of bargaining
between two or more bargaining units, and
WHEREAS, coordination would be beneficial to both parties given the Iowa City
Council's financial responsibility and the Iowa City Library Board's administrative
responsibilities for library service in Iowa City, and
WHEREAS, procedures are necessary to make this coordination effective, and
WHEREAS, the Iowa City Library Board of Trustees and the City Council of the City
of Iowa City wish to enter into a joint agreement to coordinate negotiating
procedures for purposes of collective bargaining, a copy of which agreement is
attached to this resolution as "Exhibit A," and by this reference made a part
hereof.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA:
1. That the Mayor be authorized to sign, and the City Clerk to attest, this
resolution, and the attached joint agreement between the Iowa City Library
Board of Trustees and the City Council of the City of Iowa City, Iowa, to
coordinate negotiating procedures for purposes of collective bargaining.
It was moved by Ambrisco and seconded by Balmer the Resolution
be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Ambrisco
X Balmer
X Courtney
X Horowitz
X Larson
X McDonald
Passed and approved this 4th day of October 1988.
r"R
A
ATTEST:
CITY CLERK
p
r v a Form
9��9/B8
ZLegal Department
/499
A
JOINT AGREEMENT BETWEEN IOWA CITY LIBRARY BOARD OF TRUSTEES AND THE
CITY COUNCIL OF IOWA CITY TO COORDINATE NEGOTIATING PROCEDURES FOR
PURPOSES OF COLLECTIVE BARGAINING.
An agreement made and entered this 4th day of October
j 1988, by and between the City Council of Iowa City, Iowa, and the Board of
Trustees of the Iowa City F4blic Library, Iowa City, Iowa.
WHEREAS, the Public Employment Relations Board has recognized that Library
Boards are the employers of Library employees within the meaning of Chapter
20 of the 1987 Code of Iowa, and
WHEREAS, this same Chapter 20 permits cooperation and coordination of bar-
gaining between two or more bargaining units, and
WHEREAS, coordination would be beneficial to both parties given the Iowa City
Council's financial responsibility and the Iowa City Library Board's adminis-
trative responsibilities for library service in Iowa City, and
WHEREAS, procedures are necessary to make this coordination effective.
NOW, THEREFORE, BE IT AGREED AS FOLLOWS:
1. Both bodies will bargain in coordination with the duly appointed repre-
sentatives of their respective employee organization.
2. The Library Board will designate'the City Manager of Iowa City or his
designee as the bargaining representative for the Iowa City Public Li-
brary Board of Trustees.
3. The Library Director or her designee will be a member of the negotiating
team and shall represent the Iowa City Public Library Board of Trustees
in issues of specific concern to library operations and/or library em-
ployees.
4. The Iowa City Public Library Board of Trustees will be notified of all
executive sessions of the City Council of Iowa City called for the pur-
pose of discussing contract negotiations.
5. Subsequent to any negotiated contract, the Library Director will be
represented on any grievance committee formed as a condition of that
contract.
6. This agreement shall cover the period from date of adoption through the
11 begin July 1, 1989.
October 4. 1988
Date
AS TO FORM/a715_d
LEGAL DEPARTMENT
///W
RESOLUTION NO. 88-213
RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE WATER DIVISION OF
THE PUBLIC WORKS DEPARTMENT AND THE AFSCME CLASSIFICATION PLAN.
WHEREAS, Resolution 88-39, adopted by the City Council on March 8, 1988"
authorized permanent positions in the Department of Public Works for
fiscal year 1989, and
WHEREAS, Resolution 87-127 adopted by the City Council on June 2, 1987,
established classification/compensation plans for AFSCME employees.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA,
that the authorization of personnel in the Water Division of the Depart-
ment of Public Works be amended as follows:
1. The deletion of one full-time Assistant Treatment Plant Operator
position.
2. The deletion of one full-time Maintenance Worker I (Distribution)
position.
3. The addition of two full-time Maintenance Worker III - Water Plant
positions.
BE IT FURTHER RESOLVED THAT:
1. The AFSCME Pay Plan be amended by the addition of the position of
Maintenance Worker III - Water Plant, grade 9.
It was moved by Ambrisco and seconded by Balmer the
Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
Ambrisco
X Balmer
X Courtney
R Horowitz
X Larson
% McDonald
Passed and approved this 4th day of October 1988.
OR
y." J &Lorm
ATTEST: 7G�i,✓ 'q 0'Q j-6-
CITT CLERK Legal Department
i
1500
City of Iowa City
MEMORANDUM
IOWA CITY WATER DIVISION MEMORANDUM
DATE: September 29, 1988
TO: Steve Atkins, City Manager
FROM: Chuck Schmadeke and Ed Brinton
RE: Water Division Staff Reordering
We are requesting a reordering of the positions of the Water Division as
follows:
Present
Treat. Plant Operator -4.00
Assist. T. P. Operator -2.00
Water Meter Reader -2.00
M. W. I (Distribution) -2.00
M. W. II (Water Service) -2.00
M.W. II (Meter Repair) -1.00
M. W. III (Office) -1.00
M. W. III (Distribution) -3.00
Sr. M. W. Customer Serv. -1.00
Sr. M. W. Distribution -1.00
Sr. Treat. Plant Operat. -1.00
Asst. Superintendent -1.00
Superintendent -1.00
TOTAL 22.00
Proposed
Treat. Plant Operator -4.00
Assist. T. P. Operator -1.00
M. W. III (Plant) -2.00
Water Meter Reader -2.00
M. W. I (Distribution) -1.00
M. W. II (Water Service) -2.00
M. W. II (Meter Repair) -1.00
M. W. III (Office) -1.00
M. W. III (Distribution) -3.00
Sr. M. W. Customer Serv. -1.00
Sr. M. W. Distribution -1.00
Sr. Treat. Plant Operat. -1.00
Asst. Superintendent -1.00
Superintendent -1.00
Explanation and Reasons For The Reorder Request
22.00
The reordering of staff entails the elimination of two present posi-
tions; (1) Assistant Treatment Plant Operator and (1) Maintenance
Worker I (Water) and the creation of two (2) M. W. III (Water Plant)
positions. It increases the operations portion of the Water Division
by one (1) person through reallocation of existing staff resources,
■
Page 2
Water Division Reorder
therefore allowing the Water Division to meet necessary operation and
maintenance goals.
Related matters to the reordering are the following:
A) Through the reorder process we will be addressing operator cer-
tification requirements of the Department of Natural Resources. The
State requires that operators of a plant as complex as ours be
certified Grade I1. Three operators who were under -certified took
their certification exam on Sept. 14, 1988. A re -emphasis on cer-
tification and training has been initiated at our plant. Through this
process we are anticipating a total upgrade in the knowledge and skills
of our operations personnel.
B) The re -ordering will allow us greater flexibility with regard to
covering shift operation for vacations, holiday time off, illness,
educational requirements, etc.
C) The re -ordering will allow us to meet the repair and preventive
maintenance demands of the treatment plant and remote pumping stations.
Presently maintenance activities suffer when an operation shift must be
covered by a maintenance person.
D) The re -ordering will allow an orderly transition from the present
organization to the proposed one.
We have conducted a resource allocation analysis based on our current
and proposed activities with respect to operations and maintenance.
The analysis confirmed our request for the need for reallocation in
order to have sufficient staff members to effectively and efficiently
operate and maintain the City water treatment plant and remote pumping
stations.
Cost of Implementation for FY 189 and Future Years
The reallocation of positions will initially result in a decrease in
total base salaries, and as the reallocated staff move through the
merit steps the total base salaries will rise accordingly.
CC: Dale Helling/Sylvia Steinbach/file
/1>00
City of Iowa City
MEMORANDUM
F— DATE September 20, 1988
TO: Memo for Record
FROM: City Manager
If: Material Sent to Council Only
Memoranda from the City Manager:
a. Wastewater Treatment Facility Project - Federal Funding Update
b. New Park - South Wastewater Treatment Plant Site
i
N
City of Iowa City
MEMORANDUM
Date: September 19, 1988
To: City Council
From: City Manager
Re: Wastewater Treatment Facility Project - Federal Funding Update
Congress has recently appropriated $1.9 billion for the Federal Construc-
tion Grant Program for fiscal year 1989. The State's preliminary estimate
of available federal funds was based on a $2.4 billion Federal budget.
The first draft of our Facilities Plan update has been completed by
Stanley Engineering Consultants. As you will recall, there were a number
of additional studies and planning documents that needed revision in order
for the City to be eligible for federal aid. The environmental review has
also been completed and there are no significant findings that should
affect City projects. The value engineering study is complete and we have
been presented with suggested design alternatives which could possibly
reduce the overall project cost by $1 million. These are currently being
reviewed and determined if they would be in the City's best interest.
At the present time, the neighborhood sewer project is on schedule. We
are assuming that property acquisition should proceed as expected and our
only concern would be an inordinate delay of construction plan review by
the State. Unfortunately, the consent decree prevents us from building
any cushion into our schedule.
As we bring the neighborhood sewer project to the formal bid, we would
then be in a better position to estimate whether we might be eligible for
the federal assistance. We currently hold out some hope that our work to
date and speed with which we are completing that work will provide us with
an edge and thereby potential for federal assistance.
bj/pc2
m
X50/
City of Iowa City
MEMORANDUM
Date: September 20, 1988
To: City Council
From: City Manager
Re: New Park — South Wastewater Treatment Plant Site
0n Wednesday evening, September 14, I appeared before the Parks and
Recreation Commission. The purpose of my attendance at their regular
meeting was to request that they undertake the preparation of an outline
i of recommendations to the City Council concerning the proposed park.
Specifically, in order for the staff to undertake a development plan, we
need to understand the development interests of the Commission. At that
meeting we discussed the very preliminary plan prepared by Metcalf & Eddy.
In addition to that plan, other issues were raised with respect to the
overall project planning effort. I requested that the Commission provide
some type of written outline in approximately 90 days. Upon receipt_of
that program definition (outline), we will be approaching the City Council
to determine your interest with respect to how we should proceed in the
future.
bj/pc2
cc: Terry Trueblood
Boa
/SO.z
City of Iowa City
- MEMORANDUM =
OATI: September 23, 1988
TO: Memo for Record
FROM: City Manager
If: Material Sent to Council Only
Memorandum from'the City Manager regarding retirement of Police Chief.
Copy of letter from City Manager to Downtown Businesses regarding parking
study.
Copy of letter from Marianne Milkman to Benjamin Chait regarding sale of
Parcel D in the Lower Ralston Creek Area.
Article: "Trees displace power plants?"
Boards 8 Commissions FY88 Annual Report
l�
0
City of Iowa City
MEMORANDUM
Date: September 22, 1988
To: City Council
From: City Manager
Re: Retirement of Police Chief
Police Chief Harvey Miller has officially requested a pension from the
Police and Fire Pension Board. The matter is to be considered in the very
near future. Procedurally, the Chief will be required to undergo an
extensive medical examination. The Pension Board has complete authority
to decide the merits of the pension request based upon medical evidence as
well as their own discretion and judgment.
I have discussed this matter at length with Harvey and he is of the
opinion; and I concur, that he is not in the position to provide the
department with, the vigorous leadership that is necessary, especially due
to the fact that there are .many new initiatives planned for the depart-
ment. He has indicated that he will be able to work on a part-time basis
and assist in budget preparation as well as other pertinent items. Based
upon his request to proceed with a pension, I am developing recruitment
procedures for a new chief.
While we do not know the outcome of the pension request and the fact that
it could be a prolonged decision making, I feel it is necessary and in the
community's best interest that at the very least we begin the process of
developing our recruitment procedures.
Harvey remains an excellent resource with respect to many pertinent Police
Department issues. However, given the fact that he cannot perform the
duties on a full-time basis, he has requested the pension. I will keep
you advised as to other pertinent decisions.
bj/pc2
/503
CITY OF IOWA CITY
September 16, 1988
To: Downtown Businesses
Re: Downtown Iowa City Parking Study
Dear Downtown Businessperson:
The City of Iowa City is conducting a study of parking in the central
business. district. We are updating the parking analysis we conducted in
1984, which resulted in the expansion of the Dubuque Street parking ramp
and reconfiguration of the Capitol Street parking ramp. Our intention is
to assess how the City is doing in keeping up with the current demand for
parking downtown, as well as forecast what we can expect in the future..
An important part of the study involves surveying downtown businesses
regarding business hours, number of customers, and parking habits. This
information will form the basis of our determination of how much parking
is needed downtown.
Between now and October 7, a City staffperson will come by your business
to ask you a few short questions and provide a brief questionnaire for
your employees. The questionnaire will take approximately three minutes.
Your cooperation in this matter is sincerely appreciated.
Thank you in advance for your assistance. If you have any questions or
comments regarding this matter, please contact Transportation Planner Jeff
Davidson at 356-5252.
Sincerely yours,
At ' .
Steph At in
City ger /
cc: City Council !/
/pct
CIVIC CENTER 0 410 EAST WASHINGTON STREET • IOWA CITY. IOWA 577*0 • (119) IS6•i000
A
I
September 20, 1988
CITY OFIOWA CITY
Mr. Benjamin Chait
218 E. Washington St.
Iowa City, Iowa 52240
Re: Sale of Parcel D in the Lower Ralston Creek Area
Dear Benjamin:
As we discussed on the phone, since we were unable to reach an agreement
with,you by.September 14, 1988, on the development of Lower Ralston Creek
Parcel D, the City hereby rescinds its designation of you as the preferred'
developer for that parcel. You will also forfeit the $500 bid deposit,
since there was considerable staff time involved in trying to make this
project work. I am really sorry that the project has fallen through - it
would have been a great reuse of the Regina School building.
As you are aware, the City is currently looking into the future develop-
ment of that whole Maiden Lane/Harrison Street area, and we do not plan to
put Parcel D back on the market in the immediate future. I will let you
know when the Parcel is once more for sale.
Yours sincerely,,
Marianne Milkman
CDBG Program Coordinator
tp2-5
Stephen Atkins
CIVIC
CE'N1'ER •
410
EAST
WASHINGTON
STREET •
IOWA
CITY.
ION'{
5:1-+0 •
(1 191
IS6. S000
/S05
9
T H E N A T I O N A L
//" xxau kw_�
U R B A N F O R E S T
Ilk JULY/AUGUST 1988 VOL.B N0.4
t IVEOIiOR GARY A MOLL . MANAGING EDITOR TERE OTOURKE
TREES DISPLACE POWER PLANTS?
We all know that trees help moderate temperature locally, mak-
ing our backyards a little cooler in the summer, and our houses
a little warmer in the winter, but how much do trees really
contribute to our national energy needs? The findings of
researchers at the Center for Building Studies, Lawrence
Berkeley Laboratory in California, show that urban trees make a
major contribution to our energy needs. For example, adding
trees to the urban environment in the San Fernando Valley alone,
could reduce power consumption enough during the summer
cooling season to displace the need for two standard power
plants!
Trees contribute to cooling through a combination of effects
including shading and evapotranspiration. Trees are especially
effective in limiting the detrimental effects of urban "heat
islands", inner-city regions whose asphalt and concrete serve as
unintended heat stores. The Berkeley -based researchers, Akbati,
Rosenfeld, and Morris report that locating three trees near each
home in a community and painting buildings light color would
reduce the cooling demand by 18% in Phoenix, AZ, 34% in
Sacramento, CA, and 44% in Los Angles, CA.
About one third of the energy savings produced by trees In
this study come from shading and evapotranspiration. The rest
are a result of a trees ability to use carbon dioxide in the growth
process while reducing levels in the atmosphere. Carbon dioxide
build-up in the atmosphere has been Identified by scientists as
the culprit in a global warming trend caused by the "green
house" effect.
The trees where we live (the urban forest) offer us the greatest
possibility for reducing carbon dioxide build-up and reducing
temperatures. The researchers report that a tree in the city is
about to times as effective at reducing carbon dioxide as a forest
tree. Conventional power production, (fossil fuels) releases
carbon dioxide into the air, fueling both electricity and global
warming. Trees In our communities cool our homes and save on
the production of power. Less fuel burning means less carbon
dioxide in our global greenhouse.
The Berkeley report estimates that nationwide, residential and
commercial tree plantings could save 0.9 quads ( 10 to the 14th
BTUs) of utility -generated energy and thereby reduce at-
mospheric carbon emissions by up to 18 million tons annually.
This research on the value of trees for energy savings is
another success story for trees that has convinced The American
Forestry Association to strengthen its stand on urban trees. Over
the last few years the research on the values of tree for human
health (the recovery rates of patients in hospitals with views of
trees), the importance of trees to the cleaning of our rivers and
streams (demonstrated by the actions to clean up the Chesa-
peake Bay), and now the Increasing evidence of their value to our
energy needs, is supplying overwhelming evidence that we need
to improve the conditions for trees where we five.
Because of insufficient funding of urban forestry research, we
have come to rely on efforts, like the one at the Center for
Building Studies in Berkeley, for information about trees.
Because trees are an afterthought in city building and design, and
poorly maintained as well in most cities, the condition of the
nation's urban forest is declining.
We feel the time has come to call for a change in the way our
communities are designed. There needs to be a place for trees,
and action to create change needs to start now. AFA hopes you
will join us in this cause.
This research suggests we not only need space for small trees
but for large trees that can contribute to our energy needs. Many
cities are planting small -growing trees in an effort to reduce
conflicts with powerlines and restricted spaces. Perhaps we are
making the wrong move. it is not the trees that should change—
but the design of the city. Utility companies, for example, may be
better off putting powerlines under ground and letting the trees
grow than building nety powerplants and contributing to global
1504
JULY/AUGUST 1988 VOL.8 No.4
FORUM
Technical Update
0
LIFE HISTORY OF A TREE
The urban environment is very different from most en.
vironments in which trees naturally grow. Man's alteration of the
environment is most pronounced in the tree's root zone. A
natural balance between the below- and above -ground parts of a
tree (root/crown balance) must be maintained in order for it to
be healthy and vigorous. When the root system fails to keep pace
with the growth of the crown, this root/crown balance is altered,
and crown decline may develop regardless of the tree's age.
General decline of mature urban trees has become a major pro-
blem. The symptoms of decline include: reduction in vigor,
chlorosis (yellowing), dieback, and death. Decline may be caused
directly by physiological stress, or may involve opportunistic dis-
eases and insects that take advantage of trees weakened by
stress.
Urban trees go through several stages of development in their
lifetimes, beginning with an. establishment period after trans-
planting followed by a vigorous youthful stage of unrestricted
growth. The mature stage is characterized by moderate growth
and stability. These stages are not determined by tree size and
age alone. The constantly changing physiology of the tree and
the conditions at the site also play a major role. Understanding
the differences in these stages of development can help us to care
for trees properly.
PLANTING
Very few urban trees grow directly from seed. Most of them
are transplanted into the landscape. Over 95 percent of the root
system is lost when field grown trees are transplanted. This
tremendous root/crown imbalance causes a great deal of stress in
the tree. Until significant root regeneration occurs, the root ball
must support the entire tree. Since the absorbing root area is so
small, maintaining adequate soil moisture inside and around the
rootball is critical. During the first summers, the root ball soil may
dry out in only a day or two, while the surrounding soil remains
moist Very little water will move from the surrounding soil Into
the root ball. Mulching the soil surface around the tree will
reduce evaporation and conserve soil moisture.
ESTABLISHMENT
Poor root regeneration is the primary reason for loss of
transplanted trees. To assure the best possible root growth from
the root ball, the planting hole should be much wider than the
root ball, but not much deeper, or the root ball will settle. If the
soil is mostly clay, composted organic matter should be added to
improve texture and aeration.
The above ground parts of the tree will grow very slowly until
the root system is replaced. The time required to replace the
roots lust during transplanting is related to the tree's size and the
spread of the root system before transplanting. Though the per.
centage of roots lost is similar for all tree sizes, the actual amount
of roots lost will vary. Root tips grow at approximately the same
rate, regardless of tree size. The larger the original spread of the
rout system, the more annual growth increments it will take to
replace it As the roots are regenerated, rooVaown balance and
vigor are gradually restored. Annual twig -growth increments,
leaf size and color improve each year, slowly at first, then more
rapidly as root replacement nears completion.
Until the root system is reestablished, the tree's limited ability
to absorb water is the major factor in determining growth rate.
Mineral nutrients stored in plant tissues and available in the soil
are usually adequate until vigor improves. Studies have shown
that fertilization of newly planted trees is likely to be
ineffective.
We Drcomrng establisha
VIGOROUS IMMATURE PHASE
As long as there Is adequate space above and below ground,
vigorous growth will continue for many years. Just as growth of
forest trees will slow as the tree outgrows its space and com.
petitiveness increases, root systems suffer from competition.
Other trees, shrubs, and turf grasses compete with tree roots in
urban areas and growing space is limited by concrete and com-
paction of soil.
INITIAL ROOT REACTION
Urban trees often outgrow their root space in a relatively short
period of time. Structures and pavements an as lateral restric.
tions to root growth. At first, the effects of root competition will
go unnoticed. Health and vigor of the tree appear fairly normal.
Under the moderate weather and adequate soil moisture con.
ditions that usually occur during spring gromh, the tree suffers
rnnlinned on oar 6
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continued from page 5
no physiological stress and normal leaf and shoot expansion
takes place. Under the more stressful conditions of hot, windy
summer days, sufficient water cannot be absorbed from the soil
to meet transpirational demands of the fully expanded crown.
Water stress results. Grass competition for soil moisture becomes
a more serious problem. Often there are no visible symptoms of
this stress, but it can result in disease and insect problems nor-
mally resisted for healthy trees.
A balanced, healthy tree.
IMBALANCE
As top growth continues without root system expansion, the tree
becomes increasingly imbalanced. Eventually the imbalance is so
severe that the tree is constantly under stress. Stress now always
occurs in the spring, resulting in reduced twig growth and leaf
expansion. The crown appears thin. The tree may be chlorotic in
summer. Some leaves may be shed during extremely dry
periods. Fall color and leaf drop may take place prematurely.
The root/crown balance can become so distorted that once
again it is similar to a newly transplanted tree, possessing only a
small percentage of the root system required to support the
crown. The important difference between an imbalanced mature
tree and a transplanted tree is that the nurture tree has no room
for root expansion.
This condition takes many years to develop. Yet, visible
symptoms appear quite suddenly. The onset of decline is difficult
to understand when nothing else appears to have been
changed.
Fertilizers applied to green up and stimulate growth and vigor
of the tree may increase the Imbalance. Fertilizer may also make
the lawn more vigorous, increasing competition with the tree
root system. lawn fertilizers containing weed killers can be
harmful to trees.
NATURAL ADJUSTMENT
With each annual increase in growth, the imbalance increases.
Stress becomes severe and the crown begins to dieback Branch
dieback is an adjustment mechanism by which the crown is
brought into balance with the root system. Though the tree
appears to be in worse condition, physiologically the tree may be
better off. If dieback does not occur to restore the balance, and
nothing else changes, death is likely to result.
Bear in mind that this discussion has considered only
stagnated root systems. If the root system is actually declining,
the situation is entirely different. As long as the root system con-
tinues to decline, crown dieback is likely to continue until the
tree is dead.
REMEDIES
The best way to help mature trees that have outgrown their
root space is to restore the root/crown balance. This can be done
by providing additional rooting space, and/or reducing the
crown. Where possible, eliminate unnecessary paved surfaces
and competing vegetation, but do not disturb the soil in the root-
ing zone, or tree roots will be destroyed. Treat alkaline soils to
reduce the pH. Aerate if the soil is compacted. Minimize traffic.
Mulch with organic matter to improve the soil, reduce compac.
tion, and conserve soil moisture. The crowns can be pruned
without disfiguring the tree.
Dr. GARY wAT50t1 Motion, Arbordum, Lisle, IL
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1� 06
Annual Report
Iowa City
Boards & Commissions
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Table of Contents
Page
Airport Commission .................................................. 1
Airport Zoning Board of Adjustment .................................. 3
Airport Zoning Commission ........................................... 4
Board of Adjustment ................................................. 5
Boardof Appeals .................................................... 6
Board of Electrical Examiners and Appeals ........................... 7
Board of Examiners of Plumbers ...................................... 8
Board of Library Trustees ........................................... 9
Board of Review ..................................................... 11
Board of Trustees for Police and Fire Retirement .................... 13
Broadband Telecommunications Commission ............................. 15
CivilService Commission ............................................ 11
Committee on Community Needs ........................................ 18
Design Review Committee ............................................. 21
Historic Preservation Commission .................................... 23
Housing Commission/Housing Board of Appeals ......................... 27
Human Rights Commission ............................................. 30
Parks and Recreation Commission ..................................... 33
Planning and Zoning Commission ...................................... 35
Resources Conservation Commission ................................... 39
Riverfront Commission ............................................... 41
Senior Center Commission ............................................ 45
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AIRPORT COMMISSION
AIRPORT COMMISSION
GENERAL R H0§JUJdJ C¢
The Iowa
exists for ithe M purpose ofradminisort teringothes peratiion,emmaintena cehand
accordancemanagement of in
h e withlocalordinances, state Municipal irlaws andort as federal regulatublic ions
imposed by the Federal Aviation Administration. The Airport Commission is
established by public referendum under the Iowa Code, and the members are
appointed by a majority vote of the Iowa City Council. The term of office
for Airport Commissioners is six years, during which time each
Commissioner usually serves one year as Secretary and one year as Chair of
the Commission. The Airport Commission adheres to bylaws which were most
recently revised in 1978-79.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
Proceeding with implementation of the Master Plan.
Sponsored seventh annual Airport Breakfast and Paper Airplane Throwing
Contest.
Revised and updated Master Plan drawings to reflect changes.
Developed plans for rezoning airport property consistent with planned
development.
Regained compliance status with the FAA and filed applications for federal
funding of repair projects.
Interviewed candidates and hired a new airport manager.
Implemented a plan in conjunction with the FAA for a Visual Approach Slope
Indicator (VASI) on Runway 6/24.
PLANS FOR FISCAL YEAR 1989
Monitor the demand for additional public tiedown areas and T -hangar space.
Monitor demand for additional corporate hangar facilities.
Further study of the new Automated Weather Observation System (AWOS) and
seek grants for its installation.
Develop plans for an Airport industrial Park.
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AIRPORT COMMISSION
GENERAL RESPONSIBILITIES
The Iowa City Municipal Airport Commission is a five member board which
exists for the purpose of administering the operation, maintenance and
management of the Iowa City Municipal Airport as a public facility in
accordance with local ordinances, state laws and federal regulations
imposed by the Federal Aviation Administration. The Airport Commission is
established by public referendum under the Iowa Code, and the members are
appointed by a majority vote of the Iowa City Council. The term of office
for Airport Commissioners is six years, during which time each
Commissioner usually serves one year as Secretary and one year as Chair of
the Commission. The Airport Commission adheres to bylaws which were most
recently revised in 1978-79.'
ACCOMPLISHMENTS IN FISCAL YEAR 1988
Proceeding with implementation of the Master Plan.
Sponsored seventh annual' Airport Breakfast and Paper Airplane Throwing
Contest.
Revised and updated Master Plan drawings to reflect changes.
Developed plans for rezoning airport property consistent with planned
development.
Regained compliance status with the FAA and filed applications for federal
funding of repair projects.
Interviewed candidates and hired a new airport manager.
Implemented a plan in conjunction with the FAA for a Visual Approach Slope
Indicator (VASI) on Runway 6/24.
PLANS FOR FISCAL YEAR 1989
Monitor the demand for additional public tiedown areas and T -hangar space.
Monitor demand for additional corporate hangar facilities.
Further study of the new Automated Weather Observation System (AWOS) and
seek grants for its installation.
Develop plans for an Airport Industrial Park.
1
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Sponsor the eighth annual Airport Breakfast and Paper Airplane Throwing
Contest.
Develop plans for acquisition of undeveloped land in Runway Clear Zones.
Develop plans to generate additional revenue for airport operations.
Maintain and upgrade condition of existing airport buildings.
Remove obstructions from runway approaches.
.Implement and complete a $281,925 FAA airport improvement grant.
w
The, Airport Commission is currently working with the City Council and the
City Manager to arrive at plans for developing parcels of Airport property
for commercial/industrial development. Successful development of this
land would bring much needed revenue to the Airport Commission for Airport
operations. If handled properly, this development will not adversely
impact the environment nor the physical aspect of this part of Iowa City.
The Airport Commission is in the process of completing the grant applica-
tion for a runway rehabilitation project. The $281,925 grant is the first
of many grants the Airport should be eligible for now that the FAA
compliance standards have been met. Overtures will be made to solicit
more corporate aviation business to the airport. This will be beneficial
to the. Airport and thea community.
`
COMMISSION MEMBERS
Jack H. Ashby, Chairperson
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Richard Y. Blum, Vice -Chairperson
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Harry L. Lewis
Pat M. Foster
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John L. Ockenfels
Ron O'Neil, Airport Manager
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JOHNSON COUNTY -IOWA CITY AIRPORT ZONING BOARD OF ADJUSTMENT
GENERAL RESPONSIBILTTTFs
In accordance with Chapter 329 of the Code of Iowa, the Board of Super-
visors of Johnson County and the City Council of Iowa City have co -
established the Johnson County -Iowa City Airport Zoning Board of Adjust-
ment.
It is the duty of this Board to hear and decide appeals where it is
alleged there is an error in any administrative action in the enforcement
of the ordinance, and to hear and decide on special exceptions that are
specifically provided for in the ordinance and to authorize on appeal in
specific cases variances from the terms of the ordinance.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
The Board has not yet received any requests to hear and decide appeals
during the past year.
Variances: None.
Special Exception: None.
Interpretations: None.
Appeal of Enforcement Action: None.
PLANS FOR FISCAL YEAR 1089
The Board will continue to respond to appeals as they are presented and to
make recommendations regarding the zoning ordinance.
COMMISSION MEMBERS
Emit J. George. Chairperson
Bob Jensen
Susan Mask
Eldon Moss
John B. Ruyle
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JOHNSON COUNTY -IOWA CITY AIRPORT ZONING COMMISSION
GENERAL RESPONSIBILITIES
In accordance with Chapter 329 of the Code of Iowa, the Board of Super-
visors of Johnson County and the City Council of Iowa City have co -
established the Johnson County -Iowa City Airport Zoning Commission.
It is the duty of this Commission to advise and make recommendations to
the Board of Supervisors and the City Council as to the appropriate zoning
requirements and other matters pertaining to the physical development of
areas of the County and the City surrounding the Iowa City Municipal
Airport, so as to maximize compatibility between Airport uses and the uses
of the adjacent land.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
The Commission reviewed input from the public and the Federal Aviation
Administration while monitoring the Johnson County/Iowa City Airport
Zoning Ordinance.
PLANS FOR FISCAL YEAR 1989
As Iowa City expands to the south and west a careful analysis must be made
of the impact to the Iowa City Airport. The Commission will continue to
meet to review the zoning in the approaches to the runways at the Iowa
City Airport and will develop recommendations for zoning in the approach
areas to prevent land uses which are incompatible with airport operations.
The Commission will work with the City Planning and Program Development
Department and with the County Planner to establish the most beneficial
use of airport land for development. The uses must be compatible with
airport uses and with surrounding land uses.
COMMISSION MEMBERS
Richard Blum, Chairman
Jack H. Ashby
Harold Donnelly
Stephen Lacina
Rod Perry
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BOARD OF ADJUSTMENT
GENERAL RESPONSIBILITIES
The Board of Adjustment is empowered through Chapter 414 of the Code of
Iowa and Section 36-91 of the Iowa City Municipal Code to interpret
provisions of the Zoning Ordinance, to grant special exceptions as
provided in the Ordinance, to hear appeals to decisions made in the
enforcement of the Zoning Ordinance, and to grant variances to the Zoning
Ordinance for individual properties where the provisions of the Ordinance
Impose a unique and unnecessary hardship on the property owner and where
the granting of a variance is not contrary to the intent of the statute or
to the public interest. The Board may also submit recommendations to the
Planning and Zoning Commission and the City Council regarding amendments
to the Zoning Ordinance. The Board is a quasi-judicial body whose
decisions may be appealed directly to the District Court.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
The Board of Adjustment met eleven times during FY1988 and made the
following decisions:
Variances: 2 approved, 2 denied.
Special Exceptions: 4 approved, 17 approved with conditions,
2 denied.
Interpretations: None.
Appeal of Enforcement Actions: None.
Extension of Expiration Date: 3 approved.
PLANS FOR FISCAL YEAR 1989
The Board will continue to respond to appeals as they are presented and to
make recommendations regarding the Zoning Ordinance.
BOARD MEMBERS
Robert Randall, Chairperson
Susan Mask
Dave Winegarden
Mike Messier
John Pelton
Karin Franklin, Secretary
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BOARD OF APPEALS
GENERAL RESPONSIBILITIES
It is the responsibility of the Board of Appeals as set by City ordinance
to review the Uniform Building Code, the Uniform Building Code Standards,
the Uniform Fire Code, the Uniform Mechanical Code and the Uniform Code
for the Abatement of Dangerous Buildings; to update and recommend code
amendments for the development of these regulatory codes; to assist the
building official in making interpretations; to develop fee schedule for
various permits; to hear appeals for any person that is aggrieved by a
decision of the building official and pass Judgment on that appeal; and to
approve alternate methods of construction and materials. The Board
consists of five citizens who live within the corporate limits of the City
of Iowa City and one ex officio member who is the building official
designated as the secretary to the Board.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
The Board of Appeals met three times during FY88. They heard three
appeals: one was continued, one was denied, one was approved with.
conditions attached to it.
PLANS FOR FISCAL YEAR 1989
Continue to review and update all regulatory codes. The Board will review
over 80 amendments to five codes, which include: 1988 Uniform Building
Code, Uniform Mechanical Code, Uniform Building Code Standards, Uniform
Code for the Abatement of Dangerous Buildings and Uniform Fire Code. The
Board will continue to receive appeals and pass Judgment on those appeals.
They will continue to assist the building official with code interpreta-
tions. Continue to maintain a good working relationship with
builders/citizens.
BOARD MEMBERS
Robert Carlson, Chairman
Loren Ellarson, Vice Chairman
Jack Barrows
John Roffman
Marcie Roggow
Richard Frantz, Secretary
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BOARD OF ELECTRICAL
EXAMINERS AND APPEALS
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BOARD OF ELECTRICAL
EXAMINERS AND APPEALS
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BOARD OF ELECTRICAL EXAMINERS AND APPEALS
GENERAL R sona¢rarir M
To examine all applicants desiring to engage in electrical work, whether
as a Master Electrician, a Journeyman Electrician or as a Restricted
Electrician. The Examining Board is also the Appeals Board and shall
serve as a grievance board, should any disagreement arise between
contractor, electrician, homeowner or the electrical inspector. The Board
shall act as an interpreter for the National Electrical Code as well as
the Iowa City Electrical Code.
ACCOMPLISHMENTS IN FI ni viceR 188
The Examining Board met three times to review test applicants, three times
to give exams and three times to grade exams. Six Master exams were given
with four persons passing. Thirteen Journeyman exams were given with six
persons passing. No Restricted exams were given this year.
The Board met once to review the local amendments to the National
Electrical Code.
In all, the Board has invested 168 manhours of its time during this fiscal
year.
PLANS FOn FIS ai Y Ak loaa
To continue to examine applicants for electrical licenses and to meet as
an Appeals Board when necessary.
To update all testing materials to keep abreast of the 1987 National
Electrical Code.
NEWASM
William Reddick, Jr., Chairperson b Public Representative
Melvin Schweer, Electrical Engineer
Richard Villhauer, Master Electrician
Pat Moore, Jr., Journeyman Electrician
Paul Bowers, Secretary b Electrical Inspector
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EXAMINERS OF PLUMBERS
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BOARD OF EXAMINERS OF PLUMBERS
GENERAL RESPONSIBILITIES
To examine all applicants desiring to engage in the work or business of
plumbing, whether as a Master Plumber, a Journeyman Plumber, or as a Sewer
and Water Service Installer, and issue licenses to competent applicants.
The Plumbing Board shall also serve as a grievance board should any
— disagreement arise between a Master Plumber and the Plumbing Inspector.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
The Plumbing Board met nine times in fiscal year 1988twice
Code interpretations and seven times for plumbing examinations. Plumbing
Sche
led exams
weredurequested wand held
conducted.duriTherehwereaeightand
applicantseforlMaster
Plumber licenses, five applicants for Journeyman Plumber licenses and
eight applicants for Sewer and Water Service Installer's licenses. Five
new Master Plumbers' licenses, one new Journeyman Plumber's license and
seven Sewer and Water Service Installer's licenses were issued.
PLANS FOR FISCAL YEAR 1989
Continue to examine applicants for plumbing licenses and to hear any
II Revappeals
iewrequests
interpretations
pnm
the 1988 edition oftheUniformPlumbingCodeoand prepare taerevised
J Iowa City Plumbing Code for adoption by City ordinance.
i BOARD MEMBERS
James Muller, Master Plumber, Chairperson
James Alberhasky, Journeyman Plumber
James Croker, Public Representative
Clark de Vries, Public Representative
Ron Boose, Plumbing Inspector, Secretary
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80ARD OF LIBRARY TRUSTEES
GENERAL RESPONSIBILITIES
The Board of Trustees of the Public Library is a semi -autonomous body of
nine persons empowered by state law and city ordinance to act as the
governing body of the Library. The Board's specific list of legal
responsibilities includes: determining the goals and objectives of the
Library in order to plan and carry out library services; determining and
adopting written policies to govern all aspects of the operation of the
_ Library; preparing an annual budget and having exclusive control of all
monies appropriated by the.City Council or given to the Library through
gifts, bequests, contracts, grants or awards; employing a competent staff
to administer its policies and carry out its programs. The Board is also
an arm of city government with members appointed by the City Council and
its principal operating funds are approved by the City Council. The Board
therefore seeks at all times to work in harmony with City policies in all
areas that do not conflict with its statutory powers.
J ACCOMPLISHMENTS IN FISCAL YEAR 1988
Oversaw the continuing operation of the library by making timely decisions'
based on the library's operating principles, Board policies and five-year
plan.
j Received 2.5 additional positions from the City Council for FY1989, the
y first major increase in permanent staff since the new library building was
opened in June 1981.
Reopened the library on Thursday evenings and Fridays beginning June 2,
1988, with an extensive campaign to inform the public.
iReceived and reviewed the Planning Committee's proposed five-year plan for
1990-1994 and scheduled a public hearing for July before making a decision
on adopting the plan.
Actively supported efforts to pass a local option sales tax an the premise
— that it would help the City's financial resources and therefore,
_i ultimately, the library's.
—' Signed a reciprocal borrowing agreement with the Cedar Rapids Public
Library in November, and in June agreed to renew it for another year.
Gave preliminary approval to the concept of a Development Office as an
integral part of the library organizational structure.
Developed a position paper on the library's role in the management of the
cable TV Community Programming Center and sent a copy to the Cable
Commission.
Received via the Library Foundation a $125,000 bequest for the library's
Centennial Endowment Fund and through other gifts and pledges almost
completed the NEH Challenge Grant match. Total endowment is nearly
$700,000.
i —
Accepted a $11,500 gift for library materials plus support for programs
and volunteer recognition from the Friends of the Iowa City Public
Library.
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GENERAL RESPONSIBILITIES
The Board of Trustees of the Public Library is a semi -autonomous body of
nine persons empowered by state law and city ordinance to act as the
governing body of the Library. The Board's specific list of legal
responsibilities includes: determining the goals and objectives of the
Library in order to plan and carry out library services; determining and
adopting written policies to govern all aspects of the operation of the
Library; preparing an annual budget and having exclusive control of all
monies appropriated by the city Council or given to the Library through
gifts, bequests, contracts, grants or awards; employing a competent staff
to administer its policies and carry out its programs. The Board is also
an arm of city government with members appointed by the City Council and
its principal operating funds are approved by the City Council. The Board
therefore
sks at all tes to not conflict with itsstatutory powers.
City policies in all
areasthatdo
ACCOMPLISHMENTS IN FISCAL YEAROversw 1988
by
basedaonththe library's e continuing ooperating principles, eration of the librarBoardmpoliciesmand five-year
plan.
Receied Cocil
the
firstvmajor 5increase nin permanent staff since thositions from the e new r
library building was
opened in June 1981.
Reopened the library on Thursday evenings and Fridays beginning June 2,
1988, with an extensive campaign to inform the public.
Received and lan for
1990-1994 and rscheduled eviewed ha public nhearingt'
for July b
y before makinfive-earroposed
ga decision
on adopting the plan.
Actively supported efforts to pass a local option sales tax on the premise
that it would help the City's financial resources and therefore,
ultimately, the library's.
Signed a reciprocal borrowing agreement with the Cedar Rapids Public
Library in November, and in June agreed to renew it for another year.
Gave preliminary approval to the concept of a Development Office as an
integral part of the library organizational structure.
t of the
cableoTVdCommunityieProgrammingthe
Centerarand role
sentinathc pynatoomethe Cable
Commission.
Received via the Library Foundation a $125,000 bequest for the library's
Centenniacompleted) then NEHt Funand Chall lenge Grant through
other gifts and Total endowment pledges
entis nearly
$700,000.
ort
or
andepvolunteer 50ecognitionr fromarthematerials Friends Plus
the Iowa f
IowaCitprograms
Public
Library.
9
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PLANS FOR FISCAL YEAR 1989
Continue to oversee Library operations through attention to the develop-
ment, review and administration of Board -adopted operating principles,
Policies and long-range plan.
Begin implementation of the new five-year plan with the development of the
FY1990 budget. -
Complete plans to reorganize staff and resources into a Library Develop-
ment Office which will coordinate fund-raising, volunteer recognition, -
Friends and Foundation activities, publications and public information
functions.
I
Start work on a three-year financial plan to be in place by July 1, 1990,
and to be updated annually thereafter.
Develop a charge for and appoint a Facilities Planning Committee by July. —
1, 1989.
Seek reaccreditation for the period January 1, 1989 to December 31, 1991 _
from the State Library of Iowa.
!
Monitor developments regarding the cable TV Community Access Center and
promote and protect library interests in this issue.
Use new endowment income plus other tax and gift funds to increase the
budget for library materials by 25%.
LIBRARY BOARD MEMBERS
Charles Drum, President
Nancy Willis, Vice President _
Ellen Buchanan, Secretary -
Lois Cox
Tom Gelman
Ted Pacha _
Gary Reed
B. Kent Swaim _
Tom Sunny
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BOARD OF REVIEW
GENERAL RESPONSIBILITIES
The Board of Review is established and governed by the Code of Iowa,
Chapters 441.31 and 441.44 for the purpose of equalizing assessments by
raising or lowering individual assessments as established by the assessor.
The Board also makes the final rulings each year on exempt properties.
The Iowa Department of Revenue issues to the Board of Review a manual to
guide them in their work along with forms for the original meeting, daily
meetings and the final meeting. The Board must also file with the State
Director of Revenue, within 15 days of adjournment, a report on their
session. The Board's meetings are subject to the open meetings law.
Since it is extremely important that the Board keep accurate minutes of
its The pBoarddimust must the inastheirepwrittenlerk t noticeotoe petitioner
keep
ththese tthe
specific reasons for their actions.
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ACCOMPLISHMENTS IN FISCAL YEAR 1988
i The following is a report on the activities of the Iowa City Board of.'
Review since adjournment on June 1, 1987:
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The Iowa City Board of Review met on four days during the period of May 1
to May 23, 1988. The Board received a total of 27 petitions. These have
been broken down into classification along with thoir outcome, and listed
—' below:
19 Residential 12 upheld 7 denied
_ 7 Commercial 4 upheld 3 denied
1 Industrial 0 upheld 1 denied
27 Total 16 upheld 11 denied
why
June
2
ohad filed 1988,
lediin in three Court owners
1987, refiledrepresenting
inseven
Districttotal
Court to
appeal their 1988 assessments as finalized by the Board of Review. No new
owners filed in District Court for 1988.
There were nine court cases resolved in FY88 in the following manner:
Four were dismissed by the owners or the Clerk of Court, one was ordered
dismissed by a judge, one was never filed with the clerk, one was settled,
one was dropped by the owner on the day before the scheduled court date
and one settlement was started just before the scheduled court date of
July 5, 1988.
This leaves only the three court cases filed this year, one of which is
carried over from last year.
PLANS FOR FISCAL YEAR 1989
Since the Board of Review hears only protests brought to them by others,
there is no way to predict the amount of work for next fiscal year. But,
because next year is a reassessment year, the workload is expected to be
heavier than the session just finished.
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BOARD OF MEMBERS
William J. Doherty, Chairman
Jack L. Yanaush, Vice Chairman
Gregory J. Downes
Charles A. McComas
Keith A. Wymore
William F. White, Clerk
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Annual Report
BOARD OF TRUSTEES j
FOR POLICE AND
FIRE RETIREMENT
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GENERAL RESPONSIBILITIES
The Police and Fire Retirement Systems are mandated by Chapter 411 of the
State Code of Iowa. The Board of Fire Trustees and the Board of Police
Trustees are responsible for the general administration and the proper
operation of the retirement systems, including 1) the calculation of the
City's contribution rate, 2) the approval, calculation and payment of
benefits for retired members and beneficiaries, and 3) the management of
the trust funds investment portfolio.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
The Board received five requests for retirement benefits from active
members in FY88. One service retirement was approved from the Fire
Department. Four accidental disability retirement requests (two from the
Police Department and two from the Fire Department) were pending at year-
end. A total of $527,231.64 was paid in monthly pension/retirement
benefits during the fiscal year.
The Board approved four temporary disability incidents (three in the
Police Department and one in the Fire Department). Sick leave reimburse-
ment made to the City's General Fund from the Retirement Trust Funds
amounted to $2,391.87 for 203 hours in the Police Department and $3,310.08
for 384 hours in the Fire Department.
Investment income earned by the Pension/Retirement Trust amounted to
$1,067,821.73 which is an average yield of 9.54% on the investment
Portfolio.
The annual actuarial report was completed by Taylor, Ballard & Company of
Cedar fiscal yeards. (FY90)Ibe set as
follows: the Police22% (upfrom
ontrl7.9e ion rate for the next
17.519%
in FY88); Fire = 30.045% (down from 30.724% in FY88).
PLANS FOR FISCAL YEAR 1989
Continue to interpret and administer the provisions of Chapter 411 of the
Iowa State Code applicable to active members of the Iowa City Police and
Fire Departments and retirement beneficiaries in such a manner that the
Board's fiduciary responsibilities are fulfilled and the members' rights
protected.
Update the Board's written rules and regulations which provide guidance
for the administration of the trust funds and for the transaction of its
business.
Review the Board's investment policy and investigate the inclusion of
equity instruments in the investment portfolio.
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BOARD MEMBERS
Board of Fire Trustees:
Larry Donner
Elmer Beckler
Nathan Hopkins
Duane Allison
Thomas J. O'Brien
Mary McMurray
Rosemary Vitosh
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Board of Police Trustees:
Harvey Miller
Debra Hansen
Matthew Johnson
Duane Allison
Thomas J. O'Brien
Mary McMurray
Rosemary Vitosh
Annual Report
BROADBAND,
TELECOMMUNICATIONS
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GENERAL RESPONSIBILITIES
The Broadband Telecommunications Commission (BTC) is a city commission
comprised of five Iowa Citians and is mandated to facilitate and to
regulate the smooth and effective development and operation of the City's
Broadband Telecommunications Network (8TN). The Commission makes its
recommendations to City Council in matters pertaining to the BTN, resolves
disputes about the operation of the BTN, conducts periodic evaluations of
the BTN operation, and in general facilitates BTN use by the citizens of
Iowa City, which includes the promotion and facilitation of the access
channels.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
Conducted the third Triennial Review.
Monitored City/Heritage lawsuit and settlement agreement.
Monitored and facilitated resolution of Channel 27 cablecasting problems.
Monitored TCI "buyout" of Heritage.
Explored NPO and access management alternatives through the NPO/Access
Subcommittee.
Oversaw survey of TCI/Heritage cable systems and what is offered in the
way of access channel services and operational expenses.
Participated in the operation of the Archive Subcommittee, established to
evaluate and make recommendations to preserve the best local video
programs made in Iowa City over the last seven years.
Oversaw the addition of VH1, KOCR, Discovery channels to the Iowa City
cable TV lineup. Also, the addition of stereo to Cinemax and HBO.
Monitored the collection of the franchise fee from the grantee and
assisted in determining how those funds should be spent.
Developed forms and reports for overseeing Heritage's service and
complaint procedures and resolution.
Monitored litigation nationwide regarding the city's regulatory powers
over the cable industry.
Monitored development in legislation and the FCC that were cable TV
related.
Oversaw and recommended changes in the Community Programming Guidelines
(CPG).
Monitored Community Programming Center (CPC) via quarterly reports
presented by the CPC Director.
Made use of cable company billing statements for messages to the public
concerning cable TV as per the Triennial Review agreement with the cable
company.
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Sponsored grant applications to fund mini -producers and the CPC.
Promoted the growth and development of Iowa City's access channels.
PLANS FOR FISCAL YEAR 1989
Develop more satisfactory cable TV channel listings for the public.
Continue to explore and recommend a NPO/CPC access management and opera-
tional resolution.
Develop long-range goals for the BTC.
Continue to monitor cable company performance in compliance with the Iowa
City cable ordinance, the performance standards and the Community
Programming Guidelines.
Monitor subscriber and citizen complaints.
Monitor cable company computerized service logs (service subcommittee).
Continue to explore Institutional Network (INET) and interactive applica-
tions of the BTN for possible governmental, institutional and/or
subscriber use.
BTC MEMBERS
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Roy Justis, Chairperson
Dan Hall, Vice Chairperson
Joyce Patton _
Doyle. Detroit,
Linda Levey
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CIVIL SERVICE COMMISSION
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CIVIL SERVICE COMMISSION
CIVIL SERVICE COMMISSION
Chapter 400 of the Code of Iowa and Section 2-111, Code of Ordinances,
establishes and governs the Civil Service Commission. Three citizens who
are residents of the City are appointed by the City Council to serve six-
year terms with one Commissioner's term expiring each even numbered year.
The Commission establishes and publishes rules relating to examinations
for Civil Service positions, establishes guidelines for conducting such
examinations, and certifies lists of persons eligible for appointment to
respective positions. The Commission has jurisdiction to hear appeals and
determine all matters involving the rights of employees under Civil
Service law and may affirm, modify or reverse any administrative action on
its merits. The Commission meets when necessary.
In maintaining full compliance with the Code of Iowa Chapter 400,
development and use of Civil Service selection procedures continued for
all covered entry level and promotional positions on a city-wide basis.
Forty-nine lists of 88 total applicants eligible for appointment to City
positions were certified by the Civil Service Commission and submitted to
the City Council. The use of certification procedures has been effective
in reducing advertising expenses and has helped shorten the time needed to
fill vacant positions.
Civil Service Commissioners were involved in the selection and interview
process for the position of Firefighter, certifying a list of 10 from an
original application pool of 218. Civil Service Commissioners certified
lists for the positions of Fire Battalion Chief and Fire Lieutenant
following the use of Assessment Centers for these positions.
The Commission formulated and adopted Rules of Procedure for Appeals and
Hearings to insure order and consistency in the appeal/hearing process.
There was one appeal to the Commission in FY88; however, this appeal was
withdrawn by the appellant prior to a hearing.
PLANS FOR FISCAL YEAR 1989
During FY89 the Commission will be conducting promotional testing for the
positions of Police Sergeant, Fire Captain, Police Captain, and Deputy
Police Chief.
Michael Kennedy, Chairperson
Dick Buxton
Norwood Louis
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COMMITTEE ON
COMMUNITY NEEDS
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COMMITTEE ON
COMMUNITY NEEDS
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COMMITTEE ON COMMUNITY NEEDS
GENERAL RESPONSIBILITIES
The Committee on Community Needs (CCN) is comprised of 11 residents of
Iowa City appointed by the City Council. They represent as nearly as
possible a cross-section of the Iowa City population in background, ideas,
geographic location, age and socio-economic status. Committee members
serve for three years.
The Committee's function is to advise the Council on the needs of the
community and to make recommendations on community development programs
and priorities to meet these needs. To accomplish this the Committee
provides systematic communication between citizens and policymakers with
_ regard to community development projects, encourages neighborhood meetings
to identify needs of neighborhoods, and assists citizens in articulating
community needs and developing programs. The Committee's work has been
primarily directed at developing, coordinating, and reviewing the City's
activities carried out in conjunction with the Community Development Block
Grant (CDBG) funds.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
During the past year, the Committee directed a significant amount of
effort toward ensuring citizen representation and participation in
communicating community needs to the City Council. In order to meet this
goal, the CCN made many recommendations to the City Council concerning
community needs including the following:
1. That monies from the sale of Parcels A-2 and A-3 in the Lower Ralston
Creek Redevelopment Area be allocated to the Handicare Pocket Park
project, the Crisis Intervention Center/Foodbank Facility, and the
remainder be carried over to the 1988 program year.
2. That 25% of the vouchers for the City's Rental Rehabilitation Program
tenant assistance program go to non-elderly/non-handicapped single
households which are otherwise eligible.
3. That the City supply and transport bricks to install brick pavings in
the 200 block of North Linn Street sponsored by the North Linn Street
_ Betterment Association.
4. That the City Council approve the installation of lighting an
existing poles in the 200 block of North Linn Street and add two
additional poles as soon as possible.
5. That amendments to the City's Housing Rehabilitation Program Manual
be approved.
6. That the Citizen Participation Plan be approved as amended by the
Housing and Community Development Act of 1987.
The CCN has also spent significant effort on budgetary planning in
relation to the 1988 CDBG Metro Entitlement Program funding cycle. The
CCN advertised a request for proposals and held two public meetings.
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The CCN was also concerned with providing a consistent review of requests
for CDBG funding. In that light, the Committee continued its method of
evaluating and ranking proposals for its budgetary process.
To ensure community needs are being met, the CCN monitors its projects
during their implementation stages. Thus, Committee members prepare and
present quarterly reports on ongoing projects and final program evalua-
tions for completed projects.
For the first time, Iowa City participated in the national Community
Development Week. This included several articles in the local media,
large signs on many CDBG projects, literature tables downtown, a late
afternoon get together with congressional representatives, HUD officials
and CDBG fund beneficiaries, and a bus tour of selected CDBG-funded
projects. The purpose of CDBG Week was to let Iowa City residents realize
the extent to which Block Grant monies influence the city.
The CCN also co-sponsored two small business contractors' round table
discussions for women and minority business enterprises (W/MBE). The
purpose of which was to supply information and opportunity for W/MBEs to*
fully participate in the bidding process for the six housing rehabilita-
tion programs.
Projects Completed
Emergency Housing Project Repair _
Community Support Services and Day Treatment Program/Mid-Eastern Iowa
Crisis Intervention Health
Center/FoodbankAcFacilityn and
Acquisitiontiand
Rehabilitation
Coffelt Place Rehabilitation
Sale of Parcels A-2 and A-3 in the Lower Ralston Creek Redevelopment
Area _
Ralston Creek Bank Stabilization -Mayor's Youth Employment Program
Youth Services Center Acquisition
Napoleon Park Handicapped Trail -Mayor's Youth Employment Program
Handicare Pocket Park
Plaza Mini -Park
Handicapped Accessible Doors in Old Capitol Ramp, Recreation Center,
Civic Center —
Ongoing Proieets:
Housing Modifications for Low- and Moderate -Income Frail Elderly
(Elderly Services Agency)
Comprehensive Housing Rehabilitation and Weatherization (five
programs)
Rental Rehabilitation Program
Youth Homes Acquisition and Rehabilitation
Ralston Creek Redevelopment Parcels Disposition
Benton Street Drainage Project
Low -Income Home Ownership Assistance Program
Curb Ramp Installation
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Youth Services Center Exterior Renovation - Mayor's Youth Employment
Program
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Aid to Agencies
The Committee also regularly reviews grantee performance reports,
—
environmental review records and other reports and regulations pertaining
to community development projects. The Committee also regularly reviews
other City activities that affect the community needs and development.
For example, the Committee reviewed the following:
J
Grantee Performance Report (GPR) for the 1987 Metro Entitlement CDBG
Program
_
Citizen Participation Plan Update
Tenant Assistance Policy for the City's Rental Rehabilitation Program
City's Housing Rehabilitation Program Eligibility and Priority
Categories
PLANS FOR FISCAL YEAR 1989
_
During the first part of the coming year, the Committee's major task will
be to prepare the recommendations for the 1989 Metro Entitlement Program
Statement for the use of CDBG funds. The monitoring of all ongoing
projects as well as 1988 projects will continue. The Committee will
continue its participation in the city-wide human service funding effort.
It victor its role as an avenue for citizen participation concerning the
community's housing and human service needs. In doing so, the Committee
strives to make funding recommendations that are consistent with the
current community development plan. The Committee will also be looking
_
for ways the City can provide more opportunities for local women and
minority business enterprises to participate more fully in supplying
services to the City.
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CCN COMMITTEE MEMBERS
—1
Karen Kubby, Chairperson
David Leshtz, Vice Chairperson
Ruth Becker
Grace Cooper
Al Hulse (Housing Commission Representative)
—
Agnes Kuhn
N. James McCoy
Roberta Patrick
Ann Rawland
—
Keith Ruff
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DESIGN REVIEW COMMITTEE
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DESIGN REVIEW COMMITTEE
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GENERAL RESPONSIBILITIES
The Design Review Committee is comprised of ten citizens who make recom-
mendations to the City Council based on review of preliminary and final
design plans for urban renewal parcels as well as general design plans of
all proposed public improvements in the downtown. In addition, the
Committee reviews design plans and makes recommendations to City Council
for structures which extend into City Plaza.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
Regularly reviewed information and ideas relating to the Adopt -a -Bed
program, a program designed to involve citizens in the maintenance and
replacement of plantings in City Plaza.
Reviewed and recommended to City Council approval of the preliminary
design of the landscaping for the U of I Engineering Research Facility
(old Breese Building) located on Urban Renewal Parcel 93-3.
Reviewed and evaluated cart design as shown in applications for City Plaza
vending as part of the permitting process for the vendors.
Reviewed and recommended to City Council approval of a new, internally -
illuminated exterior sign for Flour Pot Cookies located on the north side
of the Holiday Inn adjacent to City Plaza.
Conducted a six-month review of the level and quality of light from the
new lighting fixtures installed in the City Plaza.
Reviewed and recommended to City Council approval of an awning proposed
for the Lenoch & Cilek mall project, located at 130.South Dubuque Street.
Reviewed information presented by the Design Standards Subcommittee which
is considering criteria by which design plans will be evaluated under a
reorganized and expanded review mechanism.
Reviewed and approved the proposed Downtown Association signage for the
pedestrian exits of the Old Capitol Center and Dubuque Street parking
ramps.
Reviewed a proposal for a new awning as part of the facade renovation at
114 East College Street (Jackson's Gifts/The Linen Closet).
Reviewed the design plans for the two-level addition to the Holiday Inn
Hotel.
PLANS FISCAL YEAR 1989
Finalize recommendations to Council on the future role and functions of
the Committee in enhancing the visual environment of the community.
Continue to assist in developing a policy and plans for review and
replacement of landscaping materials in the City Plaza area.
Complete a booklet to illustrate good urban design concepts.
21
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Provide review and recommendations on the design and placement of ne
paper vending machines in the Central Business District.
COMMITTEE MEMBERS
Naomi Novick, Chairperson
Margaret Nelson, Vice Chairperson
Kay Amert
Clark deVries
Bruce Haupert
George Nagle
Nancy Seiberling
Don Sinek
Barb Waters
Craig Welt
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Annual Report
HISTORIC PRESERVATION
COMMISSION
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HISTORIC PRESERVATION
COMMISSION
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HISTORIC PRESERVATION COMMISSION
GENERAL RESPONSIBILITIES
The seven authorized to�cmember yis Commission is
conduct studies fortheidentificationaandn designation of
local historic districts. The Commission either proceeds on its own
initiative or upon receipt of a petition from any person, group or
association.
The Commission reviews and acts upon all applications for Certificates of
No Material Effect and Certificates of Appropriateness for properties
located within a designated historic district. The document, which must
be obtained before a Regulated Permit (building, demolition, house moving,
etc.) may be issued, evidences approval by the Historic Preservation
Commission of a proposal to make a change to the exterior appearance of a
structure located in a historic district.
rehabilitationThe Commission reviews
applications and
assistancethroughthefoCommunity rehabilitation
nBlockrGrant
Program to evaluate the effects of the proposed projects on properties at.
_ least 50 years old. Modifications of activities are recommended in
instances where the proposed alterations would have a negative impact upon
_ the historic or architectural qualities of a structure.
The Commission furthers the efforts of historic preservation in the City
by making recommendations to the City Council and City commissions and
boards on preservation issues, when appropriate, by encouraging the
_ protection and enhancement of structures with historical, architectural or
cultural value, and by encouraging persons and organizations to become
involved in preservation activities.
The Iowa City Historic Preservation Commission is committed to the
implementation of a strong educational program designed to increase Iowa
City residents' awareness and sensitivity to the cultural, architectural,
and historical value of local structures, neighborhoods and districts. A
diverse and multi-purpose educational effort is envisioned by the Commis-
sion ranging from the use of cable television programs to demonstration
projects.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
Submitted a
e State
Historical Society ffor ao "Facade vRenovation LProgram" for G) Grant pthe lblock to hdefined
by Washington Street, Clinton Street, Iowa Avenue and Dubuque Street. The
proposal was ultimately not chosen for funding.
Pursuant to the Historic
—. Certificate of Appropriateness vfor ona0porch naddition efor dapproved and
property located
at 533 S. Summit Street in the Summit Street Historic District.
Developed and recommended to the City Council adoption of revised
architectural guidelines and procedures for new construction, exterior
alterations, and demolitions in Iowa City historic districts. This item
is currently pending before the City Council.
Selected and posted Historic District Signs at each street entrance into
the Woodlawn and Summit Street Historic Districts.
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Recommended to City Council that the penalty for illegal demolitions be
increased to $1,000. Issue was not formally addressed by Council.
Observed National Historic Preservation Week: "Historic Preservation:
The People's Choice" by: —
a. Having the Mayor proclaim the week of May 8-14, 1988, as Historic
Preservation Week 1988 in Iowa City.
b. Co-sponsored an awards reception with the Friends of Historic
Preservation on May 11, 1988, for recognizing the preservation person
of the year. Mrs. Elizabeth Leach presented the first annual _
Margaret Nowysz Award to the Margaret Nowysz family in memory and
honor of her dedication and commitment to historic preservation in —
Iowa City. _
c. At the 1988 Historic Preservation Awards Program on May 11, 1988,
awards were presented in the following categories:
1. Residential Rehabilitation: —
• Award - Barnes -Crowley House (614 N. Johnson Street)
• Honorable Mention - 405 S. Summit Street —
412 S. Summit Street
2. Commercial Rehabilitation:
• Award - Paul -Helen Building (209 E. Washington Street) _
• Honorable Mention - 401 S. Gilbert Street
332 E. Washington Street —
3. New Construction: —
• Award - 340 E. Burlington Street
4. Preservation of Historic Architectural Resource
Award - Iowa Avenue Bridge Reconstruction
Upon unanimous resolution of the Commission, established an annual
Margaret Nowysz Award in honor and memory of Margaret Nowysz.
Met with the Executive Editor of the Iowa City Press -Citizen to discuss
the possibility of a "Preservation Corner Column" as a regular feature of
the newspaper. Column is still under consideration by the Commission.
Established a historic preservation fund to receive donations and to be
used by the Commission for educational activities and programs.
Made presentation to the Golden K Club (Kiwanis) and Sertoma Club
regarding historic preservation activities in Iowa City and showed the
film "A Sense of Place."
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Conducted joint meetings with the Planning and Zoning Commission to
discuss various strategies on the designation of the North Side
Residential Neighborhood as a local historic district.
Considered a logo for use on stationary and educational materials produced
by the Commission to promotethe goals of historic preservation in the
community. This matter is still under consideration.
ACTIVITIES PLANNED FOR FISCAL YEAR 1989
Continue to research, nominate, promote and evaluate potential local
historic districts such as the Goosetown and Northside residential areas.
Research additional project proposals for 1989 Certified Local Government
(CLG) funding to identify and preserve historic architectural resources in
the community.
Implement a historic preservation awareness program in cooperation with
public and private organizations which may include the following.
activities:
a. Develop a speakers bureau;
b. Produce brochures, pamphlets, walking tour maps and other means of
communication to inform the public about local historic districts,
preservation activities, and preservation requirements and
guidelines;
C. Prepare exhibits and a free-standing display of local historical
structures or projects;
d. Develop a tour of local historic homes and buildings; and
e. Investigate the possibility of recording and making use of the oral
histories of elderly citizens in the community.
Investigate funding and investment alternatives as well as tax abatement
incentives available to encourage the rehabilitation and restoration of
historic buildings and as an incentive for historic district formation.
Prepare for the 1989 Preservation Awards Program and for Preservation Week
activities.
Organize a homes tour to be held in conjunction with Preservation Week.
Continue to host meetings for the purpose of informing various sectors of
the community as to the intentions, purposes and functions of the Historic
Preservation Commission.
Increase liaison and cooperation with Iowa City Council, Johnson County
Board of Supervisors, Iowa City/Coralville Convention and Visitors Bureau,
Johnson County Historical Society, State Historical Society, and Friends
of Historic Preservation.
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COMMISSION MEMBERS
Douglas S. Russell, Chairperson
Steve VanderWoude, Vice Chairperson
Bonnie Sierk, Summit Street Historic District Representative
John Belton Scott, Woodlawn Historic District Representative _
Alexander C. Kern
Sue Licht -
Kyran J. Cook, Planning and Zoning Commission Representative _
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HOUSING COMMISSION
HOUSING BOARD OF APPEALS
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HOUSING COMMISSION/HOUSING APPEALS BOARD
GENERAL RESPONSIBILITIES
The Housing Commission/Housing Appeals Board consists of seven residents
of the City of Iowa City appointed by the City Council. The Commis-
sion/Board isestablished by resolution of the City Council and operates
under a set of bylaws approved by the Council. The general respon-
sibilities are to investigate, study, review, and make recommendations to
the Council on matters pertaining to housing within the City and to hear
appeals concerning interpretation and enforcement of the Housing Code, and
to approve/disapprove individual applications for Rehabilitation. In
short, the purpose of the Housing Commission/Appeals Board is to promote
clean, decent, safe housing for the residents of the City.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
The Commission met 12 times in regular session. The Statement of Policies
for Section 8 and Public Housing was revised and adopted for use in July
1988. The revision incorporated the Federally mandated preferences. The
Housing Rehab Program extended eligibility guidelines to include house—
holds at 80-100% median income levels. A second amendment to the program
allows combining of the Section 312 with the Comprehensive Rehab. The
Tenants Assistance Policy was revised for the Rental Rehab Program which
includes landlord responsibilities in cases of displacement. The Commis-
sion also reviewed and approved the annual Housing Assistance Plan (HAP)
required by HUD.
Public Housing:
Projects 22-3, 22-4, and 22-5 (62 units) remain at 100% occupancy.
There have been 26 turnovers in the past year. There have been no
major problems encountered. Three of the units received siding and
25 received interior painting.
Section 8 Existin
This program consists of 473 Certificates and 193 Vouchers and
continues to provide rental assistance throughout the area. In FY88
-1 an additional 131 Vouchers were received (56 effective 8-1-87 and 75
effective 5-1-88). Occupancy for the year was 95%. The Housing
Commission acted on 367 new applications for rental assistance. All
available Certificates and Vouchers are out and eligible persons with
a priority can anticipate a four to six-month wait before assistance
will be available. Due to the additional Vouchers, two new staff
people and additional office space was added.
Housing Appeals Board:
The City Clerk received ten appeals for Housing Code violations cited
during the 1987-1988 fiscal year. In its capacity as an Appeals
Board, twenty variances were heard, thirteen variances were denied,
six variances were granted, and one variance was withdrawn this
fiscal year.
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Housing Rehabilitation:
The Housing Rehabilitation Program consists of a variety of loan
programs. In FY88 two amendments were adopted for the Housing Rehab
Program (a) extended eligibility guidelines to include households at
80-100% median income levels, and (b) allowed combining of the
Section 312 Loan Program with the Comprehensive Rehab Program to —
allow greater use of the 312 funds and make more homeowners eligible
for assistance, and allow the CDBG rehab funds to go further. In
addition to the amendments adopted, a policy was established that
would set priorities for the Housing Rehab waiting lists and a
provision was added to include residential facilities in the
Rehabilitation program. During the past fiscal year, a total of
eleven loan applications were approved: three owner -occupied, one
residential accessibility, and seven rental rehabs and two amended
rental rehab loans. This includes the first residential facility to
apply for funds.
Coordination with Committee on Community Needs (CCN):
Al Hulse continued as CCN member. The Housing Commission recommended —
to CCN that the Community Development Block Grant funding request for
Housing Rehabilitation projects be granted in the amount of _
$300,000.00 which includes the existing comprehensive housing rehab,
paint/siding, weatherization, emergency repair, residential acces-
sibility. Housing modifications for frail elderly persons was also
funded at $4,000.00.
Summary:
The Housing Commission has continued to be involved with meeting the
housing needs of the elderly by favoring the concept of accessory —
apartments. In the area of Assisted Housing, the Commission was
involved in revising the Statement of Policies and supporting the
procurement of additional units of Section 8 Existing Housing. In
the Housing Rehab Program also, the Housing Commission was involved
In supporting the amendments which would make more homeowners
eligible for assistance and also gave consideration to researching a
new housing program that would assist lower income households in the
purchase of a home.
PLANS FOR FISCAL YEAR 1989
The Housing Commission will continue to oversee the operation of the 666 _..
units of Section 8 Existing Housing and maintaining the maximum occupancy
of the 62 units of Public Housing. It is anticipated that implementation
of an Annual Contributions Contract for fifty free-standing Vouchers will
take place this fiscal year. The Commission will continue to encourage —
private participation to assist in achieving the goals of providing clean,
decent and safe housing for residents.
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COMMISSION MEMBERS
Benjamin J. Moore, Chairperson
Ruth Dawson, Vice Chairperson
Al Hulse
Bob Stadtlander
Mary Parden
Ralph Coty
Gary Watts (resigned May 1988)
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Annual Report
HUMAN RIGHTS COMMISSION
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Annual Report
HUMAN RIGHTS COMMISSION
HUMAN RIGHTS COMMISSION
GENERAL RESPONSIBILITIES
The Human Rights Commission is a quasi-judicial commission composed of
nine members appointed by the City Council. Each member serves a three-
year term. The Human Rights Commission is responsible for enforcing the
City's non-discrimination ordinance which prohibits discrimination in the
areas of employment, housing, public accommodations and credit. Enforce-
ment duties include investigating complaints of discrimination,
determining the merits of the allegations and in cases when discrimination
has been determined, Commissioners attempt to effectuate a disposition
that is agreeable to the complainant, the person charged and the
Commission. The Human Rights Commission is responsible for and is very
committed to the task of educating the community on human rights issues.
The Commissioners also serve in an advisory capacity to the City Council
and to do so effectively the Commissioners keep informed on civil rights
laws. Commissioners come from a variety of backgrounds, including the
fields of education, business, health care, law and the general workforce.
The Commission meets the fourth Monday of each month at 7:00 p.m. in the
Senior Center Classroom. The meeting site is accessible to the handi-
capped.
ACCOMPLISHMENTS IN FISCAL YEAR 1988:
Education and Outreach Activities
Participated in several speaking engagements before the University,
public schools and business community.
Held the fourth annual awards breakfast, at which time three awards
were given, recognizing an individual, a business, and a person
representing a service organization for their significant contribu-
tions to the field of civil rights.
Taped and televised eight shows on civil rights issues on the
Commission's cable TV show, A Civil Tongue. Topics included the
issue of apartheid in South Africa, protection of victims of AIDS
from discrimination, Hate/Violence groups and their influence in the
community, and gender/race/ethnic diversity in the Iowa City Police
Department and its effect on policing the community.
Training:
Commissioners appointed in 1986 received three hours of basic
training.
Two Commissioners attended two different conferences which included a
Federal Fair Housing Assistance Program - Community Housing Resource
Board training session and a Regional Executive Council on Civil
Rights Commissioner Training Session.
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The Civil Rights Coordinator, staff person for the City, attended the
first national EEOC-DHUD/FHAP Agency Policy Conference in Dallas,
Texas, in March of 1988, and in April of 1988 participated in the
first of two Fair Housing Conferences sponsored by the participating
agencies in the DHUD Type II component grant listed below under
"Projects."
Pro ects•
The Iowa City Human Rights Commission, along with three other civil
rights agencies in Iowa, applied for the U.S. Department of Housing
and Urban Development's Type II component of the Fair Housing -
Assistance Program. During December 1987, we were notified that the
project we submitted has been selected for funding. Our project is —
multi -faceted and includes: two Fair Housing Conferences, a Fair
Housing Mobile Unit used to promote fair housing in all 99 Iowa `
counties, and a survey which will be conducted on Iowans' attitudes _
about Fair Housing and race related concerns. The project Is
scheduled to take 18 months to complete.
During the summer of 1987, the Iowa Civil Rights Commission received
funding from the Iowa Lawyers Trust Account Program to purchase
software designed to assist those involved in civil rights enforce-
ment in analyzing cases that are being investigated. The Commission
also received funding from the same source to purchase the hardware
required to execute this software. Because the Iowa City Human
Rights Commission has a professional staff person, we received the
hardware (a MacIntosh Plus System, a MacIntosh Hard Disk, and an —
Imagewriter II Printer) and the software package as well.
Complaint Activity:
- Formal complaints filed - 15
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AREAS NUMBER
Employment 12 (79%)
Housing 1 (7%)
Public Accommodation 1 (7%)
Credit 1 (7%) i
Formal complaints closed or referred for conciliation - 15
No Probable Cause - 10 _
Probable Cause - 4
Administrative Closure - 1
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Complaint (Protected Class) Statistics
Protected Class Cases Opened
Cases Closed or
Referred for Conciliation
Basis for Filing Number Percent
Number Percent
Race 3 20
Disability 3 20
7 46
- -
Sex 6 40
Age
3 20
2 13
Sexual Orientation 1 7
2 13
-
Race & National Origin - -
1 7
Sex & Age - -
1 7
Sex & Sexual Orientation - -
1 7
PLANS FOR FISCAL YEAR 1989:
Ensure each Commissioner attends at least one
training session or civil
rights related workshop during the year.
Expedite conciliation of complaints by concluding conciliation within
eight weeks of the receipt of the investigative
report and legal opinion.
Continue to solicit and conduct speaking engagements with Iowa City
businesses and civic organizations.
Review the City's non-discrimination ordinance and recommend revisions, if
deemed necessary.
Review the City's Affirmative Action report
and make recommendations
regarding program implementation.
Explore ways of best upgrading the City's Contract
Compliance and Targeted
Small Business programs.
COMMISSION MEMBERS:
Rosalie Reed, Chairperson
Ray Haines, Vice Chairperson
Haywood Belle
Fred Mims
Lois Smithart
Anthony Haughton
Terry Powell
Harold Weilbrenner
Chia-Hsing Lu
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Annual Report
PARKS AND RECREATION
COMMISSION
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PARKS AND RECREATION COMMISSION
GENERAL RESPONSIBILITIES
The Parks and Recreation Commission recommends and reviews policies,
rules, regulations, ordinances and budgets relating to parks, playgrounds,
recreation centers and cultural functions of the city, and makes such
reports to the City Council as the Commission deems in the public
interest. The Commission also exercises broad responsibility for the
development of parks, recreation centers, playgrounds and cultural
facilities to serve the City, including the creation and appointment of
advisory groups to make studies.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
Received copies of regular monthly reports from the Parks, Recreation,
Forestry and Cemetery Divisions, providing the Commission with valuable
insight into the daily operation of each division.
Received regular reports from the Iowa City Parks and Recreation Founda—
tion.
Received monthly reports from the Director on the progress of all ongoing
projects, construction, etc.
Reviewed FY89 operating budget proposals and the CIP budget, and following
a request by the finance department to reduce the property tax asking,
discussed and recommended several fee increases.
Reviewed final plans for the renovation of City Park Pool.
Discussed names for the new indoor pool and recommended retaining the
proposed name of Mercer Park Aquatic Center.
Chairman and various Commissioners attended and participated in the
cornerstone ceremony and grand opening of the Mercer Park Aquatic Center.
Recommended the purchase of an automated pool blanket for the Mercer Park
Aquatic Center.
Reviewed and approved revised swim fees, swim pass fees, and a swim punch
card system.
Recommended the expenditure of an amount not to exceed $25,000 from the
Parkland Acquisition Fund, if necessary, for the construction of the
— Harrison Street Park (ultimately, was not necessary).
Solicited possible names for the new pocket park on Harrison Street.
Reviewed possibilities and recommended it be named Harrison Hill Park.
Endorsed the location and the construction of a canoe access/boat ramp in
City Park. This is a Mayor's Youth Employment project.
Discussed problems at Brookland Park with a neighborhood group and
recommended that the staff prepare an improvement program to present to
_. the area residents.
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Accepted the donation of approximately 13 acres from the developers of the
Hunters Run Subdivision for use as parkland.
Established a committee to review all existing parks and make an assess-
ment to their location and use. Results of survey will be used as part of
the long-range planning process.
Discussed possible projects for CDBG funding and recommended the
following:
a. Make the darkroom and pottery room at the Recreation Center acces-
sible to the handicapped.
b. Construction of handicapped paths in various parks. —
C. Construct restroom in Lower City Park.
Began review of the overall policy on usage fees for non-residents. Any
changes to be incorporated into the FY90 budget.
Held annual park tour for Commissioners and City Council members. One —
council member attended. Visited areas of concern aswell as new projects
completed or in progress. Recommended the removal of the old concession
building at the City Park Pool.
PLANS FOR FISCAL YEAR 1989
i
Completion of - the parkland study, making recommendations, if any, and
applying them to the long-range plan.
Improve contact with the public.
Continue activity with City Council, meet with Council during informal
session to express the issues facing the department.
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Review of the master plan of the Parks and Recreation Department with the
staff. —
Review of non-resident fees.
Elevate the proposed Parks and Recreation Complex to a reasonable level in
the planning process.
COMMISSION MEMBERS —
William J. Steinbrech, Chairperson
John Watson, Vice Chairperson
Roger Dotson
Daryl Henry -
Anne Hesse
Karen Hradek
Fran Malloy, School Board Representative
Mary A. Weideman
Craig N. Willis _
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Annual Report
PLANNING AND ZONING
COMMISSION
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PLANNING & ZONING COMMISSION
GENERAL RESPONSIBILITIES
To make or cause to be made surveys, studies, maps, plans or charts of the
whole or any portion of Iowa City and any land outside which, in the
opinion of the Commission, bears relation to the Comprehensive Plan. To
recommend to the City Council from time to time, amendments, supplements,
changes and modifications to the Zoning Ordinance. To make recommenda-
tions to the City Council regarding applications for approval of subdivi-
sion plats, planned development housing plans, large scale residential
plans, large scale non-residential plans, street vacations, and
annexation.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
During the fiscal year there were 22 regular meetings and 22 informal
meetings, two joint meetings with the City Council to discuss development
issues, two joint Historic Preservation Commission meetings.
The Commission was represented on other governmental organizations,.
including: Historic Preservation Commission - Kyran Cook; Environmental
Concerns Committee of the Chamber of Commerce - Ken Cooper.
The following recommendations were made to the City Council by the
Commission during the period of July 1, 1987 to July 1, 1988:
Rezonings: 8 approved, 1 denied
Subdivisions:
Preliminary Plats - 13 approved, 1 denied
Final Plats - 9 approved
Large Scale Residential Developments (LSRD):
Preliminary Plans - none
Final Plans - none
Large Scale Non -Residential Developments (LSNRD):
Preliminary Plans - 3 approved
Final Plans - none
Amendments to Approved Final Plans - 1 approved
Planned Developments (OPDH):
Preliminary Pians - 1 approved
Final Plans - 1 approved
Repealed - none
Street Vacations: 4 approved, 1 denied
Public Walkway Vacations: 1 approved
Annexations: none
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Text Amendments:
Zoning Ordinance - 7 approved, 1 denied
Subdivision Code - 1 approved
Other Chapters of the Municipal Code - none
Recommendations to Coralville (in accordance with interjurisdictional
agreement):
Subdivisions: _
Preliminary Plats - 1 approved
Final Plats - none -
Recommendations to Johnson County (in accordance with Fringe Area Agree-
ment):
Rezoning - 3 approved, 1 denied
Subdivisions -
Preliminary Plats - 6 approved
Final Plats - 6 approved
Other Recommendations to City Council:
Recosubdivisions withinended onofed
thetwo-mileextraterritorial Jurisdictiondeveloment standards ofIowa City.
j
• Recommended that installation of a sidewalk within Rochester Place
Subdivision which would connect the Rita Linn turnaround with First
Avenue be completed in conjunction with the development of that ~
subdivision.
•
signs on the circle portion of Cambria Court. Recommended that the City Council direct staff to install no parking
• Recommended improvements be made to Highway 1, north o
facilitate turning movements within the office and highwayfcomnercial
complexes in the area. _
• Recommended amendment to the 1983 Comprehensive Plan Update to
reclassify the land use designation of a tract known as Southwest
Estates located within the corporate limits of Iowa City, north of
Rohret Road and east to Slothower Roadfrom agricultural/rural
residential to residential at a density of 2
acre. -B dwelling units per
Recommended
added to Section IVaofuthe p1983tComprehensivesatinPlancUpdateuene ,edeveIop-
ment sequence, page 29.
Commissionfound item CZ-8720, a request submitted by John Sohm to
rezone a 1.75 acre parcel from RS, suburban district, to A-1, rural
district, and to rezone a 1.43 acre parcel from A-1 to RS to be
inconsistent with the Area 4 Fringe Area Policy. Said parcels are
located approximately two miles north of Iowa City on the east side
Of County Road F8W across from Timber Trails Subdivision, Part Two.
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• Recommended approval of item S-8728, an application made by Bill
Knabe for the extension of Weeber Street.
• Recommended approval of an amended application submitted by Plum
Grove Acres, and Company, based upon the conditional zoning agreement
signed and dated March 14, 1988, to rezone an 18.43 acre tract north
_ of Rochester Avenue and east of Hickory Trail extended from ID -RS to
RS -5.
• Recommended approval of an amendment to the 1983 Comprehensive Plan
- Update to change land use designation of an 18.43 acre parcel known
as First & Rochester, Part Three, from agricultural/rural residential
to residential at a density of 2-8 dwelling units per acre.
• Recommended that a traffic study be done of Dubuque Street between I-
80 and Park Road.
• Recommended that if the Council finds an assessment project.
inappropriate or not feasible, that an amendment to the Subdivision
- Regulations be adopted which would require the subdivider to escrow
an amount equal to the development's fair share, of the cost of
_ offering site improvements.
i
J • Recommended approval of an amendment to the 1983 Comprehensive Plan
Update to change the land use classification of property south of
Willow Creek at the intersection of Walden Road and Mormon Trek
Boulevard from residential at a density of 2-8 dwelling units per
acre to residential at a density of 8-16 dwelling units per acre.
• Recommended approval of a request submitted by Aria Kroeze for a
-" conditional use permit to allow a storage building to be placed on
the grounds of Pleasant Valley Golf Course located approximately 1.5
miles south of Iowa City.
• Recommended denial of a request submitted by the City of Iowa City
for a conditional use permit to establish a law enforcement firearms
training facility on a 5.66 acre tract located west of Iowa City
immediately north of the Iowa City landfill.
• Set a public hearing for July 7, 1988, on an amendment to the 1983
Comprehensive Plan Update to change the designation of a 7.34 acre
tract located at the northeast quadrant of the Mormon Trek Boulevard
and Benton Street intersection from residential 2-8 dwelling units
per acre to office commercial.
Recommendations to other Boards and Commissions: none
PLANS FOR FISCAL YEAR 1989
To review and recommend to the City Council the acceptability of applica-
tions submitted for rezoning, subdivisions or site development plan
approval.
To revise the Comprehensive Plan and ordinance implementing the plan.
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To coordinate and cooperate where applicable with other City commissions
and boards.
To prepare and recommend new subdivision regulations - January 12, 1989.
a. Secondary Access Policy.
b. Impact Fees and Exactions.
To prepare and recommend regulations regulating the urban environment
policies of the Comprehensive Plan.
To update the Comprehensive Plan.
Historic Districts - Incentives. '
a. Accessory Apartments.
b. Non -Conformity Regulations.
C. Bed & Breakfast Inns.
Neighborhood Commercial Zoning.
a. Definition of Neighborhood.
b. Neighborhood Medical Clinics.
C. Scale of Uses.
COMMISSION MEMBERS
Tom Scott, Chairperson
Sally Dierks, Secretary
David Clark _
Kyran Cook
Ken Cooper —
Don Hebert
Mary Ann Wallace
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Annual Report
RESOURCES CONSERVATION
COMMISSION
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RESOURCES CONSERVATION
COMMISSION
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RESOURCES CONSERVATION COMMISSION
GENERAL RESPONSIBILITIES
The Resources Conservation Commission is to serve as an advisory body to
the City Council. The Commission shall research, review and recommend
Policies, rules, regulations, ordinances and budgets relating to matters
of energy and resource conservation. The Commission shall provide
recommendations and reports to the City Council and other City
Commissions.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
Organized and held the 1987 Homeowners Energy Fair at the Sycamore Mall
with twelve local businesses participating in displaying energy -
conserving related wares.
Sponsored presentation by Public Works Director Charles Schmadeke on the
Iowa City landfill and its leachate control system.
Organized and held Energy Conservation Week in the 17 elementary schools
of the Iowa City and Coralville Community School Districts, including a
poster contest with all entries displayed at Old Capitol, Sycamore and
Eastdale Malls.
Initiated study and discussion of solid waste management strategies for
the Iowa City area:
- began review of the 1986 Stanley Consultants Waste -to -Energy feasibility
study.
- began discussions of waste reduction and recycling as management
strategies and means of energy conservation.
Completed 12 -month residential energy utilization graph published in the
Iowa City Press -Citizen.
PLANS FOR FISCAL YEAR 1989
Fill out present Commission membership from five to seven members.
Continue further study and discussion, and formulate recommendations to
the City Council of solid waste management strategies with assistance from
student interns from the University of Iowa's Graduate Program in Urban
and Regional Planning.
Review comprehensive bicycle plan for the City of Iowa City and make
recommendations regarding bicycle paths for recreation and energy conser-
vation.
Collect information for the development of an energy database for Iowa
City.
Organize and hold second Energy Conservation Week in Iowa City and
Coralville Community School Districts, including a plastics drive from
which revenues will be used to purchase a park bench made from plastics by
Polymer Products, Inc, of Iowa Falls, Iowa.
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COMMISSION MEMBERS
John Moreland, Jr., Chairman
Jeffrey Duffy, Vice Chair
Irene Pelsang
James A. Throgmorton
William L. Wittig
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John Moreland, Jr., Chairman
Jeffrey Duffy, Vice Chair
Irene Pelsang
James A. Throgmorton
William L. Wittig
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Annual Report
RIVERFRONT COMMISSION
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RIVERFRONT COMMISSION
GENERAL RESPONSIBILITIES
The Iowa City Riverfront Commission is guided by the goal to protect and
preserve the Iowa River as a natural drainageway and source of water and
to make the most of the scenic potential and aesthetic values of the Iowa
River and the floodplain adjoining it. The responsibilities of the
Riverfront Commission are to "...investigate, study, review and analyze
I the riverfront needs and the meeting of such needs..." (Resolution No. 73-
148).
The Riverfront Commission consists of ten members, four of whom represent
the City of Iowa City at -large, 'three representatives are from Johnson
County and one representative is from the City of Coralville. In
addition, one representative each is selected from the University of Iowa
and from the Parks and Recreation Commission. All of the members are
appointed by the Iowa City Council and have voting privileges.
While the Riverfront Commission is an advisory body to the City Council,
the Commission has moved from the strictly informational and planning
phases of Commission duties and responsibilities and has advanced to
implementing programs, projects and activities that achieve Commission
., goals. In addition, the Riverfront Commission continues an intensified
i effort to create an awareness among all citizens of the importance of the
care and preservation of the Iowa River, its tributaries and the riverbank
itself.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
Co-sponsored a City Spring Clean-up Day on April 23, 1988, with the
Greater Iowa City Area Chamber of Commerce and the University of Iowa
Service Fraternity, Alpha Phi Omega.
Incorporated the new procedures for floodplain development permits into
the Riverfront Commission brochure, Streambank Erosion Control, which sets
forth acceptable riverbank erosion control methods, costs and local
sources of streambank stabilization materials as well as permit
requirements.
Organized, promoted and held a streambank stabilization program on
February 20, 1988, to inform riverbank and creekbank property owners in
the Iowa City area about permit requirements, erosion control methods and
associated costs.
Co-sponsored a state-wide workshop, "River City, Iowa," on April 6, 1988,
in Marshalltown. More than 80 persons attended the one -day seminar on
riverfront development and preservation.
Organized and implemented Iowa River Month activities for June, 1988
-' including a) the proclamation of Iowa River Month signed by the Iowa City
Mayor, b) a library exhibit including a photographic display of the
winning Riverfront Commission photo contest entries, a listing of books on
the river and its environment, and a map of and excerpts from the Iowa
River Corridor Overlay Zone Ordinance, c) the presentation of a special
recognition award to Lon Drake for his educational and conservation
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efforts to preserve the quality of the river and its associated
tributaries, and d) an awards ceremony held at the June 14, 1988, Council
meeting to publicly honor Drake and the photo contest winners. —
Reviewed and forwarded recommendations to Council on development
proposals, such as subdivisions, fill situations and large scale non-
residential developments, for properties located within the 100 year
floodplain along the Iowa River in Johnson County.
Successfully co-sponsored a request with the Iowa City Parks and
Recreation Commission on behalf of the Mayor's Youth Employment Program
for 1988 Iowa Department of Natural Resources funding for a boat dock and
ramp which were constructed in Lower City Park.
Continued a Committee study for implementing a trail system along the Iowa
River. The Committee was charged with the responsibility of determining
the potential and the problems of implementing a phased trail acquisitio_
construction and beautification project from the Coralville Resern,
voir n,
Sturgis Ferry Park.
to
Continued investigation for fishing access and parking availability in the —
Burlington Street Dam area and the Highway 6 area near the mouth of
Ralston Creek.
ACTIVITIES PLANNED FOR FISCAL YEAR 1989 —
Encourage river corridor and trail system acquisition and development by
facilitating private -public and interjurisdictional cooperation, and
designating riverfront areas, which may prove of natural, recreational and
scenic value and beneficial to open space preservation. Actively seek
federal, state, county, city and private funding sources to implement
river corridor plans.
Advocate erosion control through a) distributing information on funding y
sources and methods to deal with urban streambank erosion, b) encouraging
riverbank property owners to institute effective, cooperative riverbank
erosion control measures, and c) coordinating a sidewalk to riprap -
exchange program. Host an informational streambank stabilization program
for river and creekbank property owners in the Iowa City area.
Organize activities for June 1989 Iowa River Month and Safe Boating Week.
Encourage cooperative agreements among the jurisdictions along the Iowa
River in Johnson County to enhance the river and shoreline through clean-
up projects and vista beautification efforts.
Continue educational and public awareness activities which stress the
protection of the Iowa River and its environs as well as the scenic and
aesthetic potential of the river.
Continue fund-raising activities to support Riverfront Commission. public —
education and riverfront development projects.
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— Continue review and recommendations for amendments to the River Corridor
Overlay Ione Ordinance; in particular, address 1) the definition of the
30' setback requirement and 2) the prerogative of the City Building
Official to waive screening requirements.
Promote a cooperative agreement with the City, University of Iowa and the
Iowa Department of Transportation to construct a wide sidewalk on the west
side of the Iowa River between Iowa Avenue and Burlington Street.
Promote City purchase of the 11 S. Johnson property, which is located in
the floodway on Ralston Creek, allowing continued life estate for current
elderly resident, with eventual implementation of plans to convert and
beautify the area as public open space.
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Work to ensure increased, improved and safe public access to the Iowa
River in Iowa City in order to promote passive recreational activities on
the river such as fishing and canoeing. In particular, improve fishing
_
and emergency access to the Iowa River in the Harrison Street area.
,.j
Co-sponsor applications for 1989 Community Development Block Grant monies
to fund riverfront improvement projects.
Continue a liaison role with the Johnson County Environmental Coalition.
Secure speakers as well as written and visual materials for Riverfront
Commission meetings to better inform Commission members concerning topics
and issues under their purview.
Review and make recommendations on applications for proposed development
in the Iowa River Corridor within Johnson County.
Continue an informal study of other communities' riverfront improvements,
".
organizational support and funding sources.
Investigate regional approaches and legislation for river corridor
preservation.
Investigate funding sources for riverbank stabilization projects.
Study and seek resolution to safety problems occurring on the Iowa River
between the Coralville Reservoir Dam and the Coralville Milldam.
Seek City correction of streambank erosion on private property affected by
i
City culvert reconstruction on Ralston Creek.
Pursue repayment of $200,000 CDBG funds, which were "borrowed" to finance
an urban renewal buyout in the 1970s. The funds should be used for
riverfront preservation and development in Iowa City.
Investigate establishing a riverfront wilderness park in the Peninsula
Area of Iowa City.
_
Continue study and action on environmental concerns as expressed by the
Urban Environment Ad Hoc Committee.
— Continue review and recommendations for amendments to the River Corridor
Overlay Ione Ordinance; in particular, address 1) the definition of the
30' setback requirement and 2) the prerogative of the City Building
Official to waive screening requirements.
Promote a cooperative agreement with the City, University of Iowa and the
Iowa Department of Transportation to construct a wide sidewalk on the west
side of the Iowa River between Iowa Avenue and Burlington Street.
Promote City purchase of the 11 S. Johnson property, which is located in
the floodway on Ralston Creek, allowing continued life estate for current
elderly resident, with eventual implementation of plans to convert and
beautify the area as public open space.
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Erol Apaydin, City of Coralville Representative
Roger Bruner, City of Iowa City Representative
Susan Buckley, Johnson County Representative
Loren Horton, City of Iowa City Representative
Karen Hradek, Parks & Recreation Commission Representative
Douglas Jones, City of Iowa City Representative
Laura Lovell, Chairperson, City of Iowa City Representative
William O'Brien, Johnson County Representative
Allen Stroh, University of Iowa Representative
Robert Wachal, Vice -Chairperson, Johnson County Representative
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SENIOR CENTER COMMISSION
GENERAL RESPONSIBILITIES
The Senior Center Commission was established by the City Council and is
composed of nine members, six appointed by the City Council and three by
the Johnson County Board of Supervisors. The following duties and powers
are assigned to the Commission: to serve in an advisory role to the City
Council with regard to the needs of the Senior Center; to make
recommendations with regard to policies and programs of the Senior Center;
— to join staff and other interested persons in seeking adequate financial
resources for the operation of the Senior Center; to encourage full
financial participation by senior citizens in the programs of the Senior
Center; to ensure that the Senior Center is effectively integrated into
the community and cooperates with organizations with common goals in
meeting the needs of senior citizens; to serve in an advocacy role with
regard to the needs of senior citizens in Iowa City; and to assist the
City Manager in the evaluation of personnel.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
- Supervised the operation of the facility for which 4,616 people received
complimentary senior center cards; for which 3,605 people have received
parking stickers; to which over 77,000 visits were made and which provided
_ the elderly with a choice of 160 classes, 1902 services and 797 special
events.
Were involved in bringing the Senior Center to the County through the
— publication of a monthly newspaper distributed to 5,300 households and
through the efforts of Commission, Council of Elders and staff in visiting
- civic groups, classes and clubs.
Supported the efforts of 54 volunteers to run a shop selling the crafts
made by 183 elderly consignors. The shop grossed $10,791.30.
Provided opportunities for over 251 people to volunteer as teachers,
clerks, hosts/guides, librarians, reporters, bookkeepers, etc. resulting
i
in over 19,120 hours of labor by older people for older people.
Evaluated monthly the effectiveness of the newly created staff position of
_ Volunteer Specialist.
Supported the newly created staff position of Volunteer Specialist as
proof through increased volunteer participation and use of the Center
became evident.
i
Supported the coordination of services for the elderly through the
Organization of Service Providers. Supported the outreach efforts of
service providers through the Senior Center POST. Supported the efforts
of service providers to meet the needs of the elderly by staff
facilitation of new programs such as the "Taking Control" personal growth
series, and the nursing home placement program, the semi-annual health
screening, the elder abuse workshop and the service providers directory.
Encouraged the involvement of the University at the Senior Center as a
means of teaching about the aging process and as a vehicle to serve the —
elderly through support of research projects, practicum student
placements, tours, speaking engagements and workshops.
Supported the Council of Elders in their efforts to encourage greater
participation through their outreach, publicity and volunteer committees;
through leadership training, Older American Day festivities, dances and
other social and recreational activities.
Provided opportunities for planners, social service providers and staff to
better serve the elderly by encouraging collection of data on usage of
services and activities at the Senior Center, by collecting data on usage
through monthly reports, through our rural outreach survey, and through
staff assistance to agencies such as Lutheran Social Services to create
the peer counseling program. _
Provided opportunities for older people to grow intellectually through --
programs such as the seven part series on the Constitution, Poetry, Youth
and Aging class and the monthly meet the artist reception. —
Assisted staff in the development and presentation of the Senior Center
budget.
Reported to funding bodies on Senior Center needs including staff.
Provided an ongoing forum for seniors to share concerns and interests —
regarding the use of the Senior Center.
Were involved in an ongoing process of developing policies and procedures _
for operation of the Senior Center including the formation of the five
year goal committee.
Reviewed and accepted space applications for the Senior Center. -
PLANS FOR FISCAL YEAR 1989 —
Continue to support outreach efforts of the Senior Center through the —
publication of the Senior Center POST. _
Continue to encourage the growth of the Eldercraft Shop as a service to
senior craftspeople and to the community.
Continue to support the efforts of the Council of Elders and Organization
of Service Providers to serve the elderly of Johnson County through the
Senior Center. _
Continue to provide an ongoing forum for seniors to share concerns and
interests regarding use of the Senior Center.
Continue to be involved in the ongoing process of developing policies and
procedures for the operation of the Senior Center.
Continue to accept applications for use of space at the Senior Center.
46
/1'� 7
Assist staff in the development and presentation of the Fiscal Year 1990
Budget.
Continue to advocate for additional staff and resources to better meet the
needs of Johnson County elderly.
Develop ongoing strategies for carrying out the plans for FY89.
Continue to evaluate monthly programs, services and activities.
COMMIS U M MB RS
Geri Hall, Chairperson
Jean Hood, Vice -Chairperson
*Ruth Wagner, Secretary
John W. Bock
*Geraldine Busse
Lorraine Dorfman
Emmett Evans
*Dorothy Fiala
O.J. 'Bud* Gode
*Appointed by Johnson County Board of Supervisors
47
/5-0 7
—I
—I
i,
I�
i
i
Assist staff in the development and presentation of the Fiscal Year 1990
Budget.
Continue to advocate for additional staff and resources to better meet the
needs of Johnson County elderly.
Develop ongoing strategies for carrying out the plans for FY89.
Continue to evaluate monthly programs, services and activities.
COMMIS U M MB RS
Geri Hall, Chairperson
Jean Hood, Vice -Chairperson
*Ruth Wagner, Secretary
John W. Bock
*Geraldine Busse
Lorraine Dorfman
Emmett Evans
*Dorothy Fiala
O.J. 'Bud* Gode
*Appointed by Johnson County Board of Supervisors
47
/5-0 7
City of Iowa City -
MEMORANDUM
OATS: September 30, 1988
TO: City Council
FROM: City Manager
If: Material in Friday's Packet
Memorandum from Mayor McDonald regarding Goal Setting Session, October 11,
1988 -
Memorandum from Council Member Susan Horowitz regarding status of solid
waste disposal system, Regional Study.
1.0
/5,03
Memoranda from the City Manager:
a. Benton Street Bridge
b. Pending Development Issues
/5iD
c. Community Relations Officer Program
* d.. Old Landfill at Mesquakie Park
467-1
* Copy of letter from City Manager to Mary Neuhauser regarding disposal of
infectious
waste.
/s/o
Copy of letter from City Manager to Mr. Gary Haymond regarding the use of
the Iowa City landfill by the
City of Kalona.
Memoranda from the City Clerk:
a. Minutes of Meetings
b. Calendar for Special Election
/s�G
Copy of letter from FAA to Director of Planning and Program Development
regarding proposed sale of land, Iowa
City Municipal Airport.
/S/P
Article from International Institute of Municipal Clerks News Digest.
Calendar for October 1988.
/s,?a
Article from New York Times "Welfare Bill: Historic Scope but a Gradual Impact'%S.?/
Article from Wall Street Journal "Local Governments Press Colleges for More
Money"
/S.7 2
* To Council only
Information prepared for State Board of Regents re research park facility
City of Iowa City
MEMORANDUM
Date: September 29, 1988
To: City C cil
From: Mayor
Re: Goal Setting Session - October 11, 1988
The goal setting session has been scheduled for Tuesday, October 11 at
4:30 PM at the Highlander Inn. The meeting will begin promptly at 4:30
and dinner will be served at approximately 7:00.
Attached for your information is a proposed agenda. This is intended to
provide us with some general guidance concerning issues that we may wish
to discuss. It is not intended to be complete and if there are matters
that individual Councilmembers would wish to raise, time will be afforded
to each of us during this session.
If you do have any items which you would wish to add, in particular those
that may need some additional staff work, please contact Steve as soon as
possible.
tp3-2
/5aef
S
October 11, 1988
COUNCIL GOAL SETTING SESSION
I. Do we wish to pursue developer impact fees for subdivision develop-
ment?
a. What are the consequences of this policy change?
b. Are there any opinions as to how and/or what form the developer
fees should take?
2. Do we wish to undertake a review of environmental regulations?
This matter and the developer fees would/could be undertaken at a
time that we are considering the comprehensive plan and an amended
subdivision control ordinance. What could be the impact of all of
these upcoming decisions?
3. What other planning and development issues/policies do we wish to
address?
4. Review and comment on the City Manager's goal statement.
S. What policies, program initiatives (formerly Dubuque Street improve-
ments) need to be considered with the delay in development of the
Idyllwild area?
6. Review economic development policy position.
i
7. Issues pending:
a. Update on construction of a new animal shelter.
b. Discussion with the County with respect to their requirement to
develop a plan for E-911 services and a possible joint com-
munication facility.
C. The likely closure of the landfill, planning studies and the
need to secure alternate disposal techniques and the likely
significant increase in the cost of residential waste pickup to
meet these state requirements.
d. Plan for improvements to Civic Center offices.
e. Financing and policy changes if the CDBG program is eliminated
by Congress (subject to presidential politics), particularly do
we wish to consider a locally funded housing assistance (CDBG)
policy.
j f. The EPA intends to play an expanded role in water quality
standards (now that they have attended to sewer standards).
g. Prepare development proposal, and seek Council approval for a
final downtown urban renewal parcel.
h. Downtown market analysis.
I
3
i. Maiden Lane plan of development (use of site specific plans).
Discuss desire to continue this type of planning effort.
J. Miller/Orchard Neighborhood improvements (park, storm and
sanitary sewers, etc.).
k. Plan for a development scheme with respect to a new regional
park on the south treatment plant site.
1. Street projects - First Avenue extended, Scott Boulevard
extended, Highway 1 North.
m. Neighborhood sewer construction scheduled to begin in 1989.
n. Tax sale - BDI property - policy position.
o. Sesquicentennial celebration?
p. Major bridge projects - Benton, Melrose and Summit.
CITY MANAGER'S GOAL STATEMENT
1988-8g
1. The City will continue a property tax based financing program for
City operations. There is not now interest in an effort for sales
and/or income tax financing policies and the voter approval
necessary. Other revenue sources will be constantly monitored;
however, the restrictive state laws will likely prohibit any signifi-
cant accomplishements.
2. The City will endeavor to maintain the service package and cost
(inflation adjusted) at or near the current level. This does not
rule out selective increases in City services; however, they must be
measured against the long-term financial capability of the City.
Also selected services, particularly capital projects, may be
adjusted up or down, depending upon the availability of state and
federal aid.
3. Every effort will be undertaken to maintain and strengthen the
overall financial position of the city government, including main-
tenance of a AAA bond rating, improved fund balances, and continued
effort at multi-year budgeting and financial planning, and pursuit of
Policies leading to the continued recognition of our financial
planning.
4. The City will attempt wherever practical to avoid mid -year budget
decisions, that is those that are out of sequence with the annual
budget review process. Every effort will be undertaken to maintain
the integrity of the overall three-year financial plan.
5. The City will constantly review its regulatory authority and the
implications of that authority on overall City programs and the
community. Overall restrictive ordinances that may affect economic
development activities will receive particular attention as well as
those ordinances which maintain and improve the general quality of
our neighborhoods.
6. Capital improvement projects will be oriented toward the general
maintenance activities (streets, sewers, etc.) and those capital
projects that encourage and support our growth and development.
7. A constant review of City operations will be undertaken to create and
implement new internal efficiencies.
8. Performance based compensation, budgeting, and program evaluation
systems will be pursued and implemented wherever practical.
/;
CITY OFIOWA CITY
NOTICE
GOAL SETTING SESSION
OF THE
CITY COUNCIL
OF
IOWA CITY, IOWA
October 11, 1988
4:30 P.M.
Highlander Inn
Gold Room
A list of topics to be discussed will
be available at the meeting.
CIVIC CENTER • 110 FAST W,ASIIINGTON STREET • IOWA CITY. IOWA S2240 • (119) ISM1•S0011
150 P
I , ;
City of Iowa City
MEMORANDUM
Date: September 30, 1988
To: City Council Members
From: Susan M. Horowitz
Re: Status of Solid Waste Disposal System, Regional Study
It is my intention to keep you aware of what is happening with the East
Central Iowa Council of Governments response to helping all its Jurisdic-
tions comply with the Groundwater Protection Act of 1987. At a minimum I
hope to route to you articles dealing with 1) source waste reduction, 2)
recycling and waste recovery, 3) waste to energy; incineration, 4) waste
volume reduction; incineration, and 5) ash disposa. These are the ranked
priorities called for in ONR's August 1988 guidelines.
In August ECICOG formed a Technical Advisory Committee (Solid Waste TAC)
and designated one voting member for each sanitary landfill jurisdiction
be on this committee; others will be advisory, non-voting members. I am
the ECICOG Board of Directors liaison, Chuck Schmadeke is the Vice Chair,
and Dave Hogan of Cedar Rapids is the Chair. Counties participating are
Jones, Benton, Iowa, Linn and Tama, plus the cities of Cedar Rapids and
Iowa City. Washington County, an ECICOG member is currently not partici-
pating with this effort, however, Tama County, not an ECICOG member is.
The request for proposal (RFP) about how to achieve a regional (and/or
subregional) system went out to 19 firms September 19. The deadline for
their submittal to ECICOG/TAC is October 17. These proposals must address
the five priorities I mentioned in the first paragraph. The TAC will
recommend suitable proposals for ECICOG's final decision. The contract,
which is worth around $60,000 will be funded from our landfill finances.
Remember, this is just a study. But within DNR's guidelines we are
following a timetable. Iowa City has responded to DNR's October 1, 1988
deadline to submit a Letter of Intent to Prepare a Regional Plan as have
other members of ECICOG.
If you need information about any aspect of this whole process, ask me or
Chuck. If we don't have the answer we will either find out or help you
find an answer. I will always have ECICOG and TAC minutes if you wish to
see them but since they reach me a month late I've decided to spare you
another item to read unless otherwise requested.
tp5-2
1569
N
/THE GAZETTE/CEDAR RAPIDS, IOWA STATE EDITION • 50 CENTS t
Trashsolution
"You
need a product that will
offered by ADM
be degradable under all condi-
tt0rtr and we thinkemat ePolyclean
often such an alternative. •We aro
.,We m
making production runs on those
By George C. Ford
products right now, and we hope
Gueft a"twt n"www wnor '
to go to the major bottlers with
DES MOINES — Americans throw away 266
them shortly."
billion pounds of garbage annually — nearly one.Andreas
said ADN willnot
third of It plastic products that last for centuries In
produce the degradable products,
landfills or the world's oceans.
preferring to sell Polycle.an in
But that environmental nightmare may be at an
muter batch pellets to producers
end thanks to a new product from Archer Daniels
of plastic products. He said bags
Midland — a plastic made with cornstarch that
are already being produced using
disintegrates In a matter of months or years rather
Polyclean and no special tooling is
than centuries.
required by the manufacturers.
The breakthrough was described Wednesday by
Andreas said ADM has poured
Martin Andreas, vice president of ADM and
president of ADM Com Sweeteners In Cedar
a "significant amount" of capital
into
Rapids, speaking atAhe Iowa Biotechnology Sym-
new starch drying, handling
and packaging equipment at Its
posium here. He said the new product, called
plant in Clinton.
Polyclean, holds great promise for the environment
'This In a very special starch. It
and the nation's corn growers.
'Polyclean
has to be dried down to a very low
Is a new technology made from a
moisture level — lower than
special cornstarch," said Andreas. '
"When
starch that we would sell to. a
mixed with polyethylene or polystyrene, It
F:Fcr..H:ka:," said Andreas. .
creates a new kind of plastic that
No special variety of corn Is
_ will degrade above ground, in the
required to make this starch; The
soil or in the water in six to 24'sseessig
corn wet milling Industry In the
months. Instead of a plastic sack
United States makes enonnous
or milk bottle taking 400 years to
amounts of stamp
degrade and break down, we can
"1'm sure a lot of companies
now shorten the process.
will want to get N on this new
- "Products containing Polyclean
opportunity."
degrade Into a fine powder resi-
Andreas said ADM hopes to
due.... We don't believe there
upture about 5 percent to 10
will be any adverse Impact on the
percent of the.annual 50 billion
• environment or any leaching Into •
pound disposable plastic products
the water table."
Industry.
The one drawback to Poiyclean
Is that it adds about 10 percent to
"if we can get that kind of
the cost, of producing a plastic
product. -
penetration, we would have a
booming business,"he said.
Andreas said the rate of break.
"1 really can't predict how that
down can be varied depending on
will translate In terms of bushels
the amount of cornstarch used In
of corn. But 1 do know that them
the fdrmuhtiob of Polyclean.
Is more appeal to the public in
"We are presently investigating
this product than we experienced'
the use of Polyclean In such
with ethanol or high fructose Corn
products as the six-pack rings for
syrup.
soda pop and beer cans, Stym-
"Unlike ethanol which you
foam fast food containers, shrink
might use In the gas tank of, your
wrap used In packaging products
car or high fructose syrup which
and stretch wrap used for palletiz-
is found In your can of soda pop,
Ing manufactured goods," said
you likely drink milk or use
Andreas.
plastic garbage bags. This will hit
"A total of 14 states already
closer to home for many Amari. -
require that soda pop rings must
cana."
be 'photo (sunlight) degradable;
but that doesn't help U It should
'land under the comer of a shed. It
will still be there 400 years from
now.
/6-09
THE NEW YORK VMES, SUNDAY. SEPTEMBER A IM
WHAT'S NEW IN RECYCLED PLASTICS/ By Gordon Graff
Finding Ways to Turn Trash Into Cash
From Bowes to Bathtubs — Sinks and Showers, Too
Tm MNnb,tat pkn,
�w�/IbVv pp..M mlpeu Mn
_
GO p.k. nu m.mN.l, h
yhueg0.M UVd 1pp =ab
WtlfN 41nW n11mE u.rYE
�fNT.lo ,WVer. IMY I ��
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Inm npyckdpWlk tnll.a /
GnIM I.meI N.Ncml.R 11 VoiN `
nW � vm �� u IeeYW �
bpW. YIO en t.Gla WI Uk tl� •
pnpof mm�W Ila!eWlk� be
Nel dpuelry npWleG mfmE mf 1
wkn R t Impv..ltl y _.� A . ��
Inm eNIWy. 11 HII .M M u.n
euEIIW Val u JI. mmnl ro
npelWryp-gnn NGrud Gm
Swim b Ner Yost Ury, M hell
u m Ne tltMlw.Fx snt P
ucu Vn UPnm .IPE
• w..mt a PET, XDPE a ny
wnY Doak nmuln<n N mm b
Vuu_AimP moY.l of . mnt
G.Mw Gro(( 4 a mm Y.ti I�
nNp�p VNI.e.
15a
:.:Collecting Recyclables
:f For Profits and Grades
en usd.N w4 wmpn w0 dmn IWLY,emwRrY MlYlle Yemu
ert mvbeMD rtcyulNL IIIc Ger tVl Iminme N Golumd4 011b,
enl Elalrk ConDenY, lar Nuance, MewwgW WyeerW D4nla
4 boY W at uan fa reuYTlnO wLl• rttyel W 4 under ny.
ner41L D4aIIn Naubmnplka and ••In NeIYW;•henY,"Metier•
Ilkely wn4e�rtqullryolyylullu4 mYeNal4 aaelvelM Det"II MII
"" bM !wP of ltta N Nr b bl bdo�IN Mmlaerwrola
amu Nduury, pn�dk4MWled W. 41ecye4Ek' •
:Making Garbage `Disappear Like Magic'
/sag
City of Iowa City
MEMORANDUM
Date: September 28, 1988
To: File
From: City Manager
Re: Benton Street Bridge
As an update, the information prepared by the consultants documenting the struc-
tural integrity of the Benton Street bridge has been forwarded to the President's
Council on Historic Preservation. This Council is located in Washington, D.C.,
and will review the reports submitted. We have been advised by Washington staff
of the Council; that it should take from two to four weeks for them to review the
information. They indicate they will look upon the data and in particular the
position of the State Historic Preservation Office concerning this matter. To the
best of our knowledge, the State Historic Preservation Office indicates• they will
support the findings of the consultant, that is, the bridge must be replaced.
With this information the President's Council will forward their recommendation to
the Federal Highway Administration (FNMA). Assuming they concur with all
findings, the FHWA will notify the State Department of Transportation. IDOT will
then contact the City and a memorandum of understanding will need to be developed
which indicates some means by which we will recognize and/or designate the Benton
Street bridge and its historical significance. Details of that recognition,
assuming that the bridge is to be removed and replaced with a new structure, will
be decided by IDOT officials and representatives of the City. I have indicated to
City staff that any reasonable recognition effort will receive my support and
recommendation to the City Council. It is difficult to say whether the Ashton
family will accept this'and continue to pursue their desire to have the bridge
remain and possibly continue to hold up our funding. IDOT has indicated that the
meeting concerning the recognition can occur immediately upon their notification
by the Federal Highway Administration. of course, immediately may mean several
months.
All in all, it appears that we have made some progress and while we have informed
all officials that we were hoping to bid the project in the next month or two, it
appears unlikely.
cc: City Council
Pat Grady, Chamber of Commerce
Roy Neuman, Chamber Committee
bj/pc2
City of Iowa City
MEMORANDUM
DATE: September 27, 1988
TO: City Council
FROM: City Manager
RE: Pending Development Issues
1. A request submitted by the Iowa City Press -Citizen to rezone an
18.70 acre tract located south of I-80 and east of Highway 1 North.
(45 -day limitation period: October 21, 1988.)
2. A request submitted by Dr. Jack Moyers to vacate Loos Street, an
unimproved city street extending between Black Springs Circle and
Rocky Shore Drive.
City of Iowa City
MEMORANDUM
Date: September 28, 1988
To: Chief of Police
From: City Manager
Re: Community Relations Officer Program
We are about to undertake a major new initiative within the Police
Department, that being the proposed Community Relations Officer program.
The success of this effort will initially involve our cooperation with the
local public and parochial schools. The school liaison program component
of our Community Relations .Officer effort could become an important
springboard for many other poTice community relations efforts and there-
fore, our attention to developing cooperative relationships will be
particularly critical.
The following represents a.general.outline of a Police Community Relations .
Officer Program as I see it. The outline is not complete. As the program
evolves it can be amended to meet our particular community's needs. Also,
please note that the activities I have outlined are rather ambitious,
however, I wanted to take this opportunity to outline for you what I
believe to be the long-term program initiatives that will likely need our
attention.
1. Drug Abuse Awareness Education (DARE Program).
As you are aware this program is intended to provide an opportunity
to make students aware of the problems associated with drug abuse.
We have tentatively scheduled to have the Community Relations officer
attend the DARE instructor training program in March 1989. The drug
intervention policy recently approved would seem to fit more than
satisfactorily with our DARE program effort. I understand that the
DARE program is geared to younger students, 5th, 6th and 7th grade.
2
2. Officer Friendly Program.
While serving in another community the Officer Friendly Program which
was originally launched by the Sears Roebuck Foundation, provided an
opportunity for students in K-3 to meet and learn of their responsi-
bilities as young citizens as well as understanding the duties of a
police officer. I recently contacted the Sears Roebuck Foundation to
secure their program materials. The program is intended to establish
rapport among students, teachers, parents, and a uniformed police
officer. Periodic visits by the Community Relations Officer
(Officer. Friendly) and special instruction programs are offered.
Students learn about their rights and responsibilities as citizens
and are encouraged to form positive attitudes toward their own
welfare as well as the welfare of others. Also, supporting positive
attitudes toward law enforcement by informing students of the many
services that police officers provide to the community. As soon as
the information is made available to me I will forward it to your
attention.
3. Neighbors on Watch (NOW).
This program could be initiated, particularly in the summer months,
when school is not in session, and allow the police to become
involved with our neighborhoods and other organized community groups.
The concept of the program is nothing new and simply involves
neighbors getting to know each other and working together in their
neighborhoods as a group to practice crime prevention techniques.
Neighbors watching other neighbors' property during vacation, during
working day and any other absence can be helpful to our officers who
patrol neighborhoods on a regular basis. Generally speaking, the
program is developed by holding a black meeting to discuss the
concept and developing a plan. The specifics can be developed as we
pursue improved contacts with our neighborhoods.
KI
4. Crime Prevention
The Community Relations Officer could also initiate a variety of
crime prevention programs to increase public awareness of their role
in addressing this issue. Conducting public education programs on
crime prevention, establishing rapport with the community through
neighborhood watch, educating other members of the department
concerning the impact and importance of crime prevention, and
developing expertise in the area of crime prevention concerning home
security are efforts that I believe worthy of undertaking. I suspect
that as an. off -shoot of crime prevention it.is likely that at some
time in the future we will need to undertake .a formal crime analysis
operation with the department. 'Evaluating crime patterns and
instituting prevention programs related to specific crimes can only
be undertaken through .the review and analysis of our information
systems. Hopefully, crime prevention would become a formal component
of the police department operation.
As we proceed to select the individual to serve in this capacity, specific
details as well as other program initiatives will likely be necessary.
CM/sp
cc: City Council
Ken Stock
1.J1;?-
9
I
City of Iowa City
MEMORANDUM
Date: September 29, 1988
To: City Council
From: City Manager
Re: Old Landfill at Mesquakie Park
We were recently notified by the U.S. EPA that they had received an
anonymous telephone call explaining to them that heavy metals were
leaching out of the old landfill into the river. The EPA has chosen to
undertake a follow-up process with respect to this anonymous complaint and
will be installing 11 monitoring wells in the old landfill area.
The landfill was closed in approximately 1972 and it is difficult, if not
impossible, to predict what the EPA may discover, if anything. It is even
more difficult to determine if some remedial action may be necessary, but
I can speak with some certainty, that the local government will likely
have to pay.
Until the extensive study work is completed, we can only sit back and
wait. I expect news media will learn of this before too long.
I will keep you advised.
bj/pc2
9
1
CITYOF IOWA CITY
September 27, 1988
Ms. Mary Neuhauser
914 Highwood
Iowa City, Iowa 52246
Dear Mary:
I thought you would. be interested in the attached correspondence from the
DNR concerning the disposal.of infectious waste. As you are aware, the
University 'is actively pursuing a new incinerator to satisfy the DNR
requirements with respect to preparing hospital waste for disposal. As we
understand the attached directive, nursing facilities, doctors' offices,
and other health care operations are subject to the same disposal require-
ments. In our conversations with the University, they.appeared reluctant
to proceed with the purchase of mechanical equipment to dispose of needles
and other metal, surgical instruments that are disposed of at the landfill.
Additionally, we, as a city government, are not in a position to be able
to identify and bury separately these materials due to the design and
quite frankly the significant additional operating cost that we would
incur. The University appears to be anxious to conclude their incinerator
project and accordingly be able to dispose of their waste in a means that
would not require any special treatment other than crushing the ash.
In our conversations with them, they seem to indicate that while they were
interested in satisfying their particular needs there was no interest in
possibly satisfying the need of other medical facilities. It is my
understanding that in the medical profession, the use of disposal instru-
ments is very popular and the sterilization techniques formerly used are
no longer undertaken by the physicians in the routine operations of their
offices.
The purpose of this letter is to suggest to you that it would appear to be
of significant public benefit that the incinerator be utilized for the
disposal of all such medical waste and thereby serve as the focal point
for properly handling all medical waste. Following incineration, it can
be easily disposed of at the landfill. We sense the University is not
particularly interested in such an arrangement with the private sector;
however, it would seem to make a great deal of sense that if significant
public funds are to be directed toward the construction of the inciner-
ator, that it could be utilized to satisfy a far greater problem, the
waste of other medical facilities.
CIVIC CENTER 0 410 EAST WASHINGTON STREET • IOWA CITY. IOWA S2240 • (119( 1S6 -S000
15111-
Ms. Mary Neuhauser
September 27, 1988
Page 2
I bring this matter to your attention in order that the legislature, if it
is necessary, could take whatever action is appropriate. Additionally, in
our dealings with the DNR they will, rather matter of factly, direct us to
undertake disposal techniques and other matters that we simply are not
equipped to handle at this time. Not only due to the unique nature of the
waste, but as you are aware, we are required to develop regional disposal
plans. If we are to devote our energies to the regional planning process
and minimize the number of landfills to satisfy one state mandate, it is
difficult to devote resources to handling the unique technological
requirements of a certain component of our economy and simultaneously plan
new disposal techniques. My primary concern is that as we develop
techniques, there is no telling what new requirement in new disposal
techniques the DNR may direct us and in effect render our earlier planning
efforts as a mere waste of time.
If you have any additional questions or concerns, please let me know.
Sincerely yours,
/Stephen J. Atkins
City Manager_
cc: City Council'
Chuck Schmadeke
bj/pc2
/SW
STATE OF
I A
TERRY E. BRANSTAD.O V(XWA DEPARTMENT OF NATURAL RESOURCES
LARRY J. WILSON. 0..CCTGP
August 5, 1988
Hospitals, Health Care Facilities, and Landfill Operators
I am writing this open letter to generators of infectious waste, as well as
landfill operators that may accept this waste, so that the department's
requirements for land disposal of infectious wastes are clear. The department
has rules that require special handling of infectious wastes that are to be
landfilled. Recently it became apparent that infectious wastes are not.always
disposed of following those special handling procedures.
Infectious .waste is considered a toxic and hazardous waste. Toxic and
hazardous waste is defined in chapter 567-100.3(2) and 567-102.14 prohibit. the
disposal of toxic and .hazardous waste without authorization. The special
waste authorization contains specific instructions for the safe 'disposal of
the waste. The rules describe the procedure for obtaining a special waste i
authorization from the department..
i
The following conditions must be met concerning infectious wastes:
1. All infectious waste shall be treated to render it noninfectious by j
killing the pathogens that are present. Steam sterilization and
iincineration are the most common techniques used.
i
Z: -Sharpe, sucb-as neadler_ aodrsyringee:<wY'b""ground"`up or.-Uuiiad
,�eparauly at"the=landfill-io;-thatriMy;posa�no'rlusfrd. �
3. Body parts must be rendered non -recognizable.
4. Liquids may not be disposed in the landfill.
5. If the treatment process used to disinfect the waste does not produce
obvious changes, some method of distinguishing the treated waste must be
used after treatment, such as the use of colored coded bags.
i
6. No RCRA hazardous wastes may be disposed of in the landfill.
In addition to the above conditions, we recommend that the generator maintain
an infectious waste management plan. The federal EPA "Draft Manual for
Infectious Waste Management, May 1986" provide excellent guidance for
infectious waste management. An infectious waste management plan should
address segregation of the infectious waste stream, handling of the infectious
waste, packaging and transport, treatment technique, alternative arrangements,
and disposal methods. All wastes should be contained in leak proof containers
and transported to the landfill without spillage from the vehicle.
(over)
I would request that you review your operations to establish that your waste
is being handled in accordance with our rules. The person on my staff who
handles special waste authorizations is Jim Thayer (515-281-3426). If you
have any questions you may contact me at 515-282-4968 or Jim.
Sincerely,,
MORRIS L. PRESTON, P.E.
SUPERVISOR
SOLID WASTE SECTION
MP:am-M215-AEM.07
September 27, 1988
Mr. Gary L. Haymond
Honohan, Epley, Haymond & Braddock
330 E. Court St.
Iowa City, Iowa 52240
Dear Gary:
CITY OF IOWA CITY
The City of Iowa City is currently in the process of developing, as required by
state law, a solid waste plan. Our planning process involves our participation
with other communities through the Eastern Iowa Council of Governments. At
this time, we do not have formal arrangements with other communities, other
than Johnson County, to utilize the City's landfill:
As I understand the issue, Washington County, a member of the ECICOG, has
chosen not to participate in the regional study and therefore, it is difficult
to recommend formal, long-term agreements with communities, when the county
government chooses not to participate in the regional plan. It is my judgment
that the best we will be able to offer is a short-term arrangement whereby the
City of Kalona, through its 'private- hauler, would-be 'permitted to continue.
utilizing the Iowa City landfill. Hopefully, alternate resources will be
identified, but I encourage you and representatives of the Kalona city govern-
ment to contact Washington County and other area governments to determine how
best to meet your future landfill needs. This is not to say for example that
the communities in northern Washington County may not be afforded an oppor-
tunity to participate in the study and ultimately become a member of some type
of regional commitment for landfills. However, with the lack of interest by
the Washington County Board of Supervisors, the short-term arrangements appear
to be in the best interest of the City of Iowa City and those communities
actively participating in the regional planning process.
A letter will be forwarded to you for presentation to the Kalona city govern-
ment which outlines the basic conditions under which the City of Kalona may
continue to utilize the Iowa City landfill.
Sincerely yours,
Stephen?ne
C'J'
City Ma
cc: City Council
Chuck Schmadeke
Rosemary Vitosh
bj/pc2
CIVIC CENTER • 410 EAST WASHINGTON STREET • IOWA CITY, IOWA SI740 • (119) )S6.S000
15
i
City of Iowa City
MEMORANDUM
Date: September 30, 1988
To: Mayor and City Council
From: Marian Karr, City Clerk
Re: Minutes of Meetings
At your request procedures are being developed for the more uniform
presentation of Board and Commission minutes. I did discuss this matter
with staff who work directly with Boards and Commissions. Several options
are available and I am asking further direction from you at this time.
A. If Council wishes to review final approved minutes only:
1. Instruct that minutes be submitted to the City Clerk and Council
within 45 days from the meeting date.
2. If the Board or Commission does not have a scheduled meeting
prior to the 45 day deadline, each Board or Commission could
adopt some mechanism to have minutes approved, i.e. minutes
mailed; executive committee (chair and secretary) be appointed
to give approval prior to next Board or Commission meeting.
B. If Council wishes to review draft minutes:
1. Request a draft be sent to Council within 14 days. This would
alleviate the need for N2. Any changes in the draft and final
could be singled out (up front) in the next meeting minutes. It
should be noted that a number of Boards and Commissions are
reluctant to have draft minutes go to Council and want only
final versions accepted. However, I am familiar with one City
Council in the State that, in the interest of time, accepts only
a draft and final copy would be filed with the City Clerk within
"x" number of days but not resubmitted to Council. Also in
January 1976 then Mayor Neuhauser issued a memo re minutes of
meetings stating "...lapse is too great. In order to eliminate
the delay, the Council would appreciate receiving a draft copy
of the minutes within two weeks after each meeting."
2. If there is no meeting scheduled within the time period, have
minutes mailed out and members would initial and return to
staff, or the chairperson should approve the draft.
C. Format and content concerns
1. State that no action be requested of Council until receipt of
appropriate Board or Commission minutes by Council.
I
2. Minutes are not verbatim. They are, instead, action minutes,
recording the essence of the decisions made and significant
action taken.
3. A summary of minority viewpoints should be included.
4. Boards and Commissions should use an identical format for
minutes. The following is recommended.
a. Members present
b. Members absent
c. Staff present
d. Changes to minutes of previous meeting
e. Recommendations to the City Council
1) Items should be listed as separate agenda items to
distinguish them from formal receipt and filing of
minutes.
2) All recommendations should be accompanied by t'he
appropriate staff report(s). Information pertaining
to any alternatives that were considered and the
rationale for the recommendation should be included
when appropriate.
3) When items come to the City Council for which there is
a designated Board or Commission those items should be
referred to, that Board or Commission should consider
them and report or comment back to the City Council.
f. Requests to the City Manager for information or staff
assistance.
g. List of matters pending Commission - Council disposition.
h. Summary of discussion and formal action(s) taken.
I would appreciate Council's picking and choosing from these suggestions
or furnishing additional possibilities. Also, if you would like to have
any other items included, please let me know. I would like to have this
policy included in a handbook to new Board and Commission members this
fall.
tp3-2/pcl
�oS��
i
74
City of Iowa City
MEMORANDUM
DATE: September 27, 1988
TO: Mayor and City Council
FROM: Marian K. Karr, City Clerk
RE: Calendar for Special Election
Attached is the calendar prepared for the upcoming special election
to fill the At -Large seats vacated by Kate Dickson and George Strait.
A resolution calling for the special election will be on your agenda
November 1st. Petitions of candidacy are available in the Clerk's
office.
J517
r
1988-89 SPECIAL CITY ELECTIONS
October 31** ............. FIRST DAY FOR CANDIDATES TO FILE IN THE
OFFICE OF THE CITY CLERK [376.4 & 44.4 -
FALLS ON SUNDAY].
November 28
.............. LAST POSTMARK DATE FOR POSTCARD REGISTRA-
TION FOR PRIMARY ELECTION, IF APPLICABLE
[48.3].
November 23
......... LAST DAY FOR CANDIDATES TO FILE IN THE
OFFI
E OF
HE CITY
CITYCLERKCTDELIVERS ANYCLERK PETITION
QUESTIONS
THAT SHOULD BE ON BALLOT TO THE COMMIS-
SIONER
BY 5:00 P.M.
November 24
..... CITY CLERK DELIVERS ALL NOMINATION
PETITIONS TO THE COMMISSIONER NO LATER
THAN THIS DATE [376.4].
November 29
+
............... LAST DAY TO WITHDRAW BY NOTIFYING THE CITY
CLERK IN WRITING [376.4 & 44,9],
December 2
Ij
............... REGISTRATION CLOSES FOR PRIMARY ELECTION,
IF APPLICABLE [48.11].
December 8
........... CAMPAIGN FINANCE DISCLOSURE FILING DATE (5
DAYS BEFORE CITY PRIMARY) [56.6(1)(d)],
December 26
LAST POSTMARK DATE FOR POSTCARD REGISTRA-
TION FOR REGULAR CITY ELECTION [48.3].
December 13
............... PRIMARY ELECTION, IF APPLICABLE [376.7].
December 15
............... CANVASS OF PRIMARY ELECTION VOTES, IF j
APPLICABLE [376.7].
December 30
............... REGISTRATION CLOSES FOR REGULAR CITY
ELECTION [48.11].
January 5
............... CAMPAIGN FINANCE DISCLOSURE FILING DATE (5
DAYS BEFORE CITY ELECTION) [56.6(1)(d)],
Janus 10
............... REGULAR CITY ELECTION DAY [376.1].
January 16
............... CANVASS OF REGULAR ELECTION [50.24].
**Signatures required on nomination petitions: 114 -- At -Large. Each
Petition should clearly state whether
the candidate intends on running
for the unexpired one-year term or the three-year term.
1
s
LISDeponnient
m:Tm nsporahon
Federal Avknlon
Adnlidsttatfon
SEP 20 10
Donald Schmeiser, A1CP
Director, Planning & Program Development
City of Iowa City
Civic Center
410 E. Washington St.
Iowa City, IA 52240
Dear Mr. Schmeisera
Gntral ee9lon 601 E. 12th Sows
Iowa, Kanus. W nfal CItY. MI.Klurl 64106
Mlunurl, N.OrbW
Iowa City Municipal Airport
Iowa City, Iowa
Proposed Land Sale dt Auto Parking Lot
This is in response to your letter of September 9, 1988, regarding proposed
sale'of 1.92 acres of land, as well as the proposed leasing of a parcel of land
for auto parking.Our policy with respect to clear zones in:
1. Whenever feasible the clear zone should be owned in fee simple by the
airport sponsor and kept completely clear of all above ground objects other
than those which'are essential to aeronautical operations, such as
navigational aide.
2. Acquisition of easements which restrict the allowable height of objects
in a clear zone is an acceptable alternative when fee simple ownership is
not feasible. However, the easement must be supplemented by land use
zoning in order to assure that use of the land is kept compatible with
airport operations.
In light of the above, we cannot concur with disposing of any fee simple
property within an existing or future planned clear zone. Nor can we concur
with using land, which is owned in fee simple, for activities which would
result in the presence of above ground objects that are non-essential to
aeronautical operations. In addition to parked automobiles, auto parking lots
usually have above ground level gates and light fixtures. Also, depending on
the parking lot clientele, there could be times when the number of people in
the lot, at a given point in time, would constitute a congregation of people,
and the latter would be considered incompatible.
Within the past year, the airport commission has been exploring alternative
N
2
schemes for future development of Runway 6/24 and this could lead to a revision
of the Airport Layout Plan, which was approved on July 10, 1986. One of the
alternatives being considered includes the future siting of ■ localizer off the
end of Runway 24 - possibly on the east aide of Riverside Drive. Thin could
result in some movement of the future clear zone for Runway 24, but probably
not enough to significantly change the situation an it relates to the proposed
parking lot. Also, if the final revised plan includes a future localizer east
of Riverside Drive, it would be highly desirable to keep metal object@ out of
the clear zone for Runway 24 because localizern are susceptible to signal
interference
latesfrom t status ofts. We suggest the Airport Layou Plan. ithe
ck
would probably be the most knowledgeable in this regard, gout Plan. Dick Blum
If I can be of further assistance in this matter, please feel free to contact
me at any time. MY telephone number is (816) 426-6623.
Sincerely,
Bl
15�d
M.
Planning
Ohlman
Engineer, (IA - RE)'
15�d
Published September 1988
International Institute of Municipal Clerks NEWS DIGEST
10
LONGTERM DEVELOPMENT
OF AN INDEX SYSTEM
By Marian K. Karr, CMC/AAE
City Clerk
Iowa City, Iowa
Iowa City was incorporated In 1&54 and City Clerks since
then have been wrestling with some sort of index system,
whether they knew it or not. Different systems were tried
over the years; none seemed to Iasi.
In 1973 my predecessor, Abbie Stollus, CMC,
developed a system that stood the test of time. Aker each
meeting, using our minutes, each subject is given a
number. Subjects include resolutions, ordinances, mo-
tions, and items of discussion. Numbers start at Nt at the
beginning of each calendar year. A typical meeting could
include 80 subject numbers, and by December subjects
would total over 1,800. Every subject is indexed. This
allows my office not only to look up all actions of Coun-
cil, but also any discussion or referrals. Subjects are in-
dexed a minimum of three ways, i.e. agreement, Park 'n
Ride, Sycamore Mall. Oftentimes the descriptions follow -
Ing each subject would read the same,
Manual Operation
In the beginning, subjects were typed on perforated
card stock strips, separated, and filed alphabetically in
ACME visible files. At the end of each calendar year, the
files were Xeroxed, microfilmed for permanent retention,
and one hard. copy was bound for reference purposes.
Computerization
The system was modified to a certain degree in 1984
when the Clerk's office was automated. Digital VT220ler-
minals, attached to the City's mainframe, saved us
several steps. Once a subject description was entered,
the description could be saved and used with the two
subject entries. The computer does our alphabetizing
and we no longer have to tear apart the perforated typed
strips.
Microfilming
Another innovation that affected our index system was
the purchase of a Kodak IMT450 microfilm reader/printer.
As I mentioned earlier, we were microfilming for several
years, but for permanent retention purposes rather than
for actual use. We had not been satisfied with the quali-
ty of prints from our former reader/printer, and finding
documents on microfilm made -us dizzy. Therefore, we
had avoided microfilm usage/retdeval. When the IMT -350
arrived we were educated on "addressing" film with
"blips." A "blip" is a small square image that is added
underneath a document when It is microfilmed. This
"blip" allows each document/subject to be "addressed:'
When microfilm reels are returned to us they are ac-
companied by an address list. By adding a small amount
of space to our Index system, two additional 5 -digit fields,
we now know the exact reel and location of each sub-
ject. In a maker of seconds a person can locate an Item,
find a brief description, bad the microfilm reel, and print
a document.
It should be noted that this entire system did not
develop overnight. Through the }rears several Clerks tried
various methods. Not until 1973 did one system prevail,
and over the next 15 years that system entered the com-
puter age. We are all excited with our present system,
especially those of us who were here to realize how far
we've come.
(Editor's Note: For further Information and a sample of
the index, please contact Maden Kan CMC/AAE, City
Clerk, City of Iowa City; 410 East lNashinglon Street, Iowa
City, Iowa 52240; phone., (319) 356.5041.)
OCTOBER 1988
S
M
T
W
TH
F
S
Z
10AM-Staff Meeting
(Conf Room)
6:30PM-Informal
Council (Chambers)
7PM-Council
7:30PM-Formal P&Z
•30PM-Informal
P&Z (Senior Ctr)
(Chambers)
(Chambers)
C+
10 9:30AM-Budget
11
/210AM-Staff Mtg
f3
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eeting (Conf Room)
8:30AM-Housing(Conf
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g
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(Public Library)
of
Adjustment (Chamb
(Conf Room)
9AM-Housing Comm
5:30PM-Parks & Rao
1-4PM-Blue�Cross/
•30PM-Resources
(Public Library)
COMM (ROC Center)
Blue Shield Rep.
Conservation Comm
7:30PM-Historic
(Conf Room),
(Public Library)
5:30PM-Council Goa
Preservation Comm
•30PM-Comp Plan
Setting Session
(Senior Center)
Workshop (Sr Ctr)
(Senior Center)
1C
,p
4PM-Design Review
3PM-Senior Center
3PM-Committee on
OAM-Staff Meeting
Conf Room
( )
Com (Public Lib)
Comm (Sr. Center)
6:30PM-Informal
Communit Needs
•15PM-BroadbandFacility)
•30PM-Ai ort Comn
(Senior enter)
(Transit
Council (ChambersTelecortvnunication
7:30PM-Council
Comm (Chambers)
7:30PM-Informal
(Chambers)
:30PM-Riverfront
:30PM-Formal P&Z
P&Z (Sr. Center)
Comm (Sr. Center)
(Chambers)
�3
4
Ac
z r
OAM-Staff Meeting
PM -Human Rights
Comm (Sr. Center)
(Conf Room)
4PM-Library Board
•30PM-Comp Plan
(Public Library)
Workshop (Senior
Center)
1
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THE WALL STREET JOURNAL.
Inflation, A Cornell study In May of 15 aid. eggs In your growth." � /Sa "�.•
9/-29/98
Local Governments Press
Colleges for More Money
By CAny PUTKA versitles showed annual payments of $4.1
smllnrpn.ler T11 wAu-srnrrr JuunnA� million, or $314 a sludenl, at.Stanford Unl-
1;
For two years, Donald .Lilt has Job*ver tyLf3.4 million, or $312 a student, at
bled loud and hard to get Cornell UhlveF�—Yale University; and $1.2 million. or $254 a
sity to raise Its voluntary contributions to student, at Dartmouth College. Like Cor•
local government. By now, some at the nell. these schools charge between $12,000
school no longer treat him with collegial and $13,000 In annual tuition fees.
courtesy. The study was part of Cornell's re -
"I've grown weary of your sanctimonl• sponse to calls by local politicians that it
ons accusations and penny -ante tactics;" should help more In Tompkins County.
wrote John Burness, a spokesman for the When the schools were ranked by operat-
Ithaca• N.Y., school, in a letter to Mr. Lif- Ing budget or value of buildings, Cornell's
Ion last month. Mr. Burness went on to ac- $1.2 million payments were found to be
cuse Mr. Litton, a member of the local near the bottom of the list. In per -student
county board of representatives, of "hy. payments, Cornell ranked seventh, at $70.
pocrlsy" and of being "shameless" and Mr. Burness, the Cornell spokesman,
"blatantly misleading' on the Issue. says the study "concluded not enough was
Air. ldfton, who denies Mr. Burness's known" to say exactly how the school's
charges, maintains that Cornell Isn't pull- payments measure up nationwide, al -
Ing Its welgit in light of the services it gets though he adds they are "probably In the
from Tompkins County. Cornell disagrees. , ballpark" of those of similar schools. He
As Mr. Bumess's ire Indicates, helping says Cornell, the largest local employer,
out at home Is a sometimes volatile and di• makes a substantial contribution to the
visive Issue that higher education is find• county economy. Mr. Burness also con -
Ing harder to Ignore. Facing lost federal tends that Mr. Llllon, the county official,
revenues, tax -base limitations and new de- has failed to criticize his own employer,
mands for services, town wants more from nearby Ithaca College.
gown. And despite a'tax•exempt status Air. Litton, for his part, says the study
well established In law, some universities was loo kind to Cornell. When servlce•re-
are giving In, whether from a sense of laled charges such as sewer rates are left
moral obligation, enlightened self -Interest out, he argues, Cornell pays less to local
or merely a desire to appease critics. government than other try League schools.
Tax Alternative "Cornell is the only billionaire we have,"
"We are under pressure Increasingly he says. "They have a moral obligation to
from communities around the country to help out." As for pressing Ithaca, he adds,
"It doesn't make much sense to move a g1•
make payments In Ileu of taxes;' says
Richard Rosser, president of the Washing• and by looking at smaller a"
ton -based National Association of Inde pen• City -campus tensions, off course, are
nothing new. But circumstance has greatly
dent Colleges and Universities.
Colleges are also paying more taxes stepped up pressure on local budgets.
(hese days because of their Increasing Jr. Tompkins County, for Instance, Is under a
leresl In for-profit operations, such as bio• order bull, a $21 gar•
bagslate-court
raising the
technology ventures. The schools may pest oealore faacc ility, txofter an We pros.
quibble about what Is and Isn't a for-profit ease of over 30%Irnthy e put three years.
entity, but they generally concede a legal
Cornell has offered to pay for waste treat -
obligation to pay Income taxes on private- ment on a fee basisas long as other local
enterprise profits and property taxes on nonprofit organizations do the same.
land that supports such efforts.
Spending on Themselves
What seems to concerti the schools P g
more, however, Is the rising expectation There's also a perception that universl•
of local communities that colleges should lies are expanding at a time when cities
make payments they aren't obligated to are facing a pinch. Cornell Is In the midst
make. Often, the schools Say they are sin• of $317 million of construction. King's Col•
gled out among nonprofit Institutions In a lege, In Wilkes-Barre, Pa., acknowledges
town. And while legally such requests can that Its awn development may have hurl
be easily rebuffed, the moral and political city revenues In recent years.
suasion of citizens and local lawmakers "About 457. to 507, of the land In town
can often be very effective. is lax exempt, and every time we put up a
When consultants' reports last year building It creates more need for sere
linked the perennial budget problems of Ices," says Joseph Balz, business manager
Scranton. Pa., to Its large amount of tax- of King's College. "And If we buy trip lad,
exempt land, Mayor David Wenzel asked it comes off the tax rolls." Three years
local colleges and hospitals for contribu• ago, the school began giving to the city,
tions. In an ensuing, well-publicized de- but the mayor wants more. (Both sides de-
bate, the University nr Scranlon came un- cline to be specific about the sums,)
der criticism from some citizens who Several universities have answered -lo-
charged the college with overburdening po• cal pressures with economic -development
llee and fire services. programs that use school resources in an
The university responded by raising to attempt to create or attract new business.
$50.0D0 from $25,000 Its contribution to fine Yale last year announced plans to Invest
city for police and fire services, taking the up to $50 million over five to 10 years In
extra $25,000 from Its giving to the county housing and business development In New
and school board. The Rev. John Panuska• Haven, Conn. Norlhw•eslern University es.
the Catholic university's president, says urates It has contributed $2.5 mllllon in
[lie school will probably give more to cash and $4.5 million In land and services
Scranton next year because the fiscal prob- to an Industrial park that Includes a re•
lems haven't abated much. However, says search laboratory In Evanston, 111.
Father Pa usska, "whatever you do Is not Warren Brown, who headed Cornell's
enough. The needs are Infinite. I would like study says such plans represent a "Stuart
In see us Increase out, giving, but It obvl• strategy" being adopled by many universl•
ously has to come out of tuition Income." Iles to help reduce local pressures and help
Compared with total tuition revenues• themselves al the sane time through cor•
colleges' government -support payments porate contributions and research con•
are still small. But Mr. Rosser of the col. tracts. "Rather than kill the goose that
leges association says they may help to ex• lays the golden egg," he advises unlvershy
plain why tuitions are rising fastpr than towns, "gel the goose to Incest the goldru
Inflation, A Cornell study In May of 15 aid. eggs In your growth." � /Sa "�.•
--Preparedd� for State Board of Regents, September, 1988--
�1✓%. �i(.�,t,l,(K. SDI
iicY,n�"� �o B_6
GQ _" ✓i.Qi.VC.ce. QY� � Page 1
/qt' — THE UNIVERSITY OF IOWA
` U 1� RESEARCH PARK FEASIBILITY
ACTION REQUESTED: Receive report.
The University has determined that the development of a research park
affiliated with the University of Iowa may be in the interest of the
University and provide statewide economic benefits. An evaluation is now
underway on the feasibility of creating a research park with particular
attention being given to 160 acres of University land on the north portion
of the Oakdale campus. In August, the Regents were apprised of the
University's interest and the proposed feasibility study. Likewise, a
variety of state and community leaders have been informed. University
leaders have met with the deans and faculty representatives who will have a
vital influence on the determination of feasibility.
In the course of preliminary investigation and after spending two days
each with research park directors from Colorado and Wisconsin, it was
determined that some specialized consultation services would be required.
The needs were for landscape architecture planning assistance and for
assistance in doing the marketing and financial feasibility aspects of the
study. Engaged to do this work are Crose-Gardner Associates, the landscape
architecture consultants; and Hammer, Siler, George and Associates, the
marketing and financial feasibility advisors. The former firm is from Des
Moines. Hammer, Siler, George and Associates is in several locations, with
the principals on the project from Silver Springs, Maryland, and Denver,
Colorado. The Hammer firm has a national reputation in real estate
consulting with one of its specialties being university research parks. It
is the leading firm in doing marketing feasibility studies of this type for
universities. The determination of whether a market exists and what the
University must do to position itself to address the perceived market is
crucial to the overall determination of project feasibility.
The overall study will have components done by consultants and by
University staff. The University has a work group which will coordinate the
study and ultimately coalesce the various parts into a report and
recommendations. It is hoped that recommendations could be available by the
end of the year.
Appropriate consultation with faculty, community leaders, and state
leaders cannot be truncated. Therefore, the end of year objective for
completion of the study will be flexible sufficient to accommodate a
judicious process where the best decision can be reached. During this
process, members of the Board of Regents and the Board Office will be kept
informed of progress.
/s,Z3
I
Informal Council Discussion
October 3, 1988
Informal Council Discussion: The meeting started at 6:35 p.m. Mayor John
McDonald presiding.
Councilmembers present: Ambrisco, Balmer, Courtney, Horowitz, Larson,
McDonald.
Staff present: Atkins, Helling, Karr, Schmeiser, Timmins.
Tape-recorded: Reel 88-53, Side 1, 501 -End; Side 2, 1 -End; Reel 88-55,
Side 1, 1 -End; Side 2, End -502.
CONSENT CALENDAR:
Reel 88-53, Side 1
Council agreed to add the following to the Consent Calender: a motion
approving an application for a liquor license refund for Farmer's Market;
approving a Class B beer permit for American Seafood Partners - Long John
Silvers; approving a Class C liquor license for Mama's; approving a Class
C liquor license for the Gallery Bar and Restaurant; approving a resolu-
tion to issue a cigarette permit for the Gallery Bar and Restaurant; and
approving a resolution to issue a dancing permit for the Gallery Bar and
Restaurant to the October 4 agenda.
PLANNING AND ZONING MATTERS: Reel 88-53, Side 1
A.
Schmeiser stated this amendment will allow taller signs in the
highway commercial zone and more information will be provided to
Council. In response to Horowitz, Schmeiser said that there was a
typographical error in the agenda comment and it should refer to a
CH -1 zone. Horowitz asked if this only applied to interstate
highways. Schmeiser said yes, this only applies to interstates.
B. Public_hearinq on an ordinance to vacate a 9,720 sauare foot portio
of the Madison Street riaht-of-way between Market and Bloomington
streets.
Schmeiser stated this ordinance will vacate a 24 foot by 405 foot
strip of property along Madison Street for the purpose of construct-
ing a laser facility. Schmeiser said vacation includes a portion of
the sidewalk along the right-of-way, it is staff's and Planning and
Zoning Commission's recommendation that a perpetual easement be
established for a sidewalk to be constructed by the University after
completion of the laser facility and, staff recommends that Council
vote on an agreement prior to the final adoption of this ordinance.
_T__ Z5
i
I
C.
D.
E.
Schmeiser said this would allow greater square footage for manufac-
turing use in this commercial zone. Schmeiser said expedited
consideration of this ordinance has been requested. Schmeiser said a
wording change was made to clarify the meeting of "manufacturing
portion" of the ordinance. Clarifying language was added to define
"manufacturing portions" as manufacturing as a principal use and not
accessory use to principal use. Ambrisco asked if five or six
Council votes are needed for expedited consideration. McDonald
stated Horowitz ivotes are needed of
tzaskedifCouncilwill rescind action hsecond
if the business does not move in. Horowitz stated that she asked
that performance standards be applied because of the business's
oroximity to n of the
rdinance would sibent monitored s. pandtz a evaluated.sked how Schmeiseriosaid the
merits of the ordinance should be considered and not the particular
use. Schmeiser stated the manufacturing use must comply with same
performance standards as for commercial use. Schmeiser said the
ordinance specifically states that if there is any question regarding
the particular use complying with the performance standards of the
ordinance, the City can require a registered professional engineer to
certify that the use will be in compliance with the performance
standards.
Schmeiser said the residence is to be located on a tract taken out of
a larger farmstead for the purpose of building a residence in place
of the existing farm residence. Schmeiser said the rezoning will not
take land out of agricultural production, it was staff's and Planning
and Zoning Commission's recommendation that Council forward the
recommendation for approval to the Johnson County Board of Super-
visors.
No Council comment.
EORGANIZATION OF LEGAL DEPARTMENT: Reel 88-53, Side 1
McDonald stated Council received Timmins' September 9, 1988, confidential
memo regarding staffing needs. McDonald stated two issues of concern are
the proposal to add a fourth full-time attorney and Boyle's reclassifica-
tion. McDonald stated that he does not support adding another full-time
attorney at this time. McDonald asked if some of the work could be
Z ouS
contracted out to alleviate the demanding work load. Timmins said the
continue toLegal Department has made extensive use of outside legal counsel and could
do so. acquisitions for the sewermproj cins t lisi omplexned tand difficult work dand sto aidpthat
the smaller property acquisitions could be handled by outside counsel.
Timmins explained that the paper work for condemnations could be done by
City legal staff but court appeals can be assigned to outside counsel. He
recommended against assigning condemnation work for the Compensation
Commission to outside counsel. McDonald stated that Boyle is a valuable
member of the City's legal staff. In response to McDonald, Timmins stated
that Boyle could be moved from the administrative pay plan to the execu-
tive pay plan to provide Boyle with additional compensation, allowing the
City Council to directly set Boyle's pay. Timmins also suggested that
Boyle's position should have a new title to reflect the constitutional and
land use planning duties. An annual resolution would be required to set
the Manager, Citof ye new Clerk andiCity'similar Attorney.to Horowitzcurrent
saidpractice
shewith
wondered
what is done when a position is created, if the image of the person can be
separated from the position, and if that position is still going to remain
that subject matter with the title and renumeration.
In response to Larson, Atkins stated that as a governmental agency the
City Council attempts to provide an overall pay plan. Atkins stated that
j traditionally the executive pay plan has been reserved for departmental
directors and the cost of living and bonus system are also methods for
compensation. Balmer asked if Boyle received a pay raise for this fiscal
year. Timmins stated Boyle received a 3% cost of living increase and has
been at the top of his pay scale for several years. Atkins stated there
is a reclassification process whereby the employee has to demonstrate
their job has changed. Ambrisco noted that the City has kept positions
unfilled. Atkins stated positions can be frozen. Timmins stated Council
would be consulted regarding filling a vacant position. Atkins stated
approximately 400 or 480 City employees are Union employees. Council
discussed Boyle's position. Horowitz said that some of Boyle's duties are
capable of being delegated to a secretary and/or done by greater com-
puterization of the department. Larson said the City's legal department
does would
Timminot have the support s stated more data staff t
a willneed to be hat a keptato demo ste law t ate the neediand
economic benefit for more staff. Ambrisco stated Boyle is viable to the
community. Balmer stated that if legal staff is having problems priori-
tizing projects, Council could assist in prioritizing. Horowitz said that
a budget line is needed to address problem areas such as computerization.
Courtney
asked the
uton of
traffic tickets. if Timmins gasaid pantentry clevel ould jlawyer cob out ould cbei hired
similar to what the County does. Larson stated the County does a poor job
of prosecuting simple misdemeanors. Timmins noted that some of the
workload problems relate to cases being tried at the Johnson County
Courthouse rather than the Civic Center. In the past Asst. City attorneys
would return to their offices downstairs in between cases. In response
to Larson, Timmins said the City closely supervises interns. Larson and
Q,'
Timmins discussed the issue of charging people with violations under City
code versus state code. Larson asked if the City should take back the
cases now being handled by David Brown. Timmins stated Brown should
still handle the cases that are in the Supreme Court on appeal and the
condemnation cases could be handled in-house. Timmins said Council is
notified of legal work handled by outside counsel in a form of a resolu-
tion. McDonald requested status reports regarding what work is being
handled by the Legal Department. Balmer requested information regarding
what the City has paid out for outside legal assistance in the past five
years. Council agreed to have the City Attorney proceed with a pay
increase for Asst. Dick Boyle.
j
KEGGER ORDINANCE: Reel 88-53, Side 2
McDonald stated that work was done on the proposed Kegger Ordinance in
1984. Atkins stated a Kegger Ordinance would bring control to large
i parties and would also aid the local bars and restaurants. Atkins stated
staff has reviewed a Kegger Ordinance used by Cedar Falls and Atkins
stated now is the best time to initiate a Kegger Ordinance. Council
clearlytarticulate what ursue the egthe police policieskins willsbed the City will need to
IEMPORARY OUTDOOR -SERVICE AREAS: Reel 88-53, Side 2
i Timmins noted Council received a September 29 memo regarding revisions to
Chapter 5. Timmins explained that the State of Iowa will allow an f
existing licensed establishment to have a temporary outdoor service area
under their existing license, but the State of Iowa will not issue an
additional fourteen day license or permit to an establishment that is
already licensed. Staff recommends that existing establishments make an
ance and
Council application following
wregulations
in the
proposed
ncilwoulddirectthekClerk to lettertothe Iowa nBeer and
i
Liquor Control authorizing the temporary outdoor service area. Seasonal
i or 14 -day licenses or permits would continue to be issued to a non -
licensed holder. Timmins noted that the Temporary Outdoor Service Area
Ordinance will include requirements similar to those for the Kegger
Ordinance for security officers on duty and trash and toilet facilities.
responseIn few
nnual
eventslike the Regina TFallnFestival. Reginchanges uld have to get raasound
music permit and a dance permit. Larson said that rewriting the code as
issues
arise is
an effective
to Larsonto , Tle the immins said overall
thatoa danceb of writin
permit
is required only because the previous Council required it.
AIRPORT COMMISSION: Reel 88-55, Side 1
Dick Blum presented maps and aerial photos of the airport
tand
reviewed the history of the airport's planning for addit i nalrrunway
length. Blum said the Airport Commission has decided not to extend Runway
=-as
06/24 and there is a commitment that the way the airport exists today is
how the airport will remain. Blum reviewed the advantages and disad-
use vantages for extending Runway 06/24. Ockenfels noted that newer aircraft
primary direction commented thatatheand
length of Runway ets are
12/30 willased out be reduced andlaw.
the FAqus
airport property and soutlined to pareas that ort one uare deveiopabllum e. Blum said three
things are needed to develop airport property: map of
of airport monies, and an aggressive marketing a commitment, investment
members, Council members and staff referred to maps and develop-
mentdisn. cussedo
of airport property. In response to Balmer, Schmeiser said it would
cost an estimated $700,000 to extend utilities and roads to the airport
some property. Balmer inquired about property taxes and mechanisms ensuring
Balmer stat d then City taffefit to ,1ecommunityeecon mi c deort velopment is organizations
and the Airport Commission need to all be involved in the development of
airport land. Airport Manager O'Neil stated that the airport farms
approximately 188 acres but industrial use would bring in more revenue.
O'Neil stated the decisions need to be made if development of airport
property is going to be actively pursued.
I
Ambrisco asked if the City will be competing with the development of BDI
i are versus airport property. Blum stated that certain types of businesses
said there willrt beusignificant and look (or public pinvolvemenrt sites t nvindustr9alAtkins
development in Iowa City's future. Balmer said a goal is to see par
airport self-supporting. Atkins raised a concern about the major capital
commitments where the City would need to use its debt service for airport
I improvement. Atkins stated information is needed regarding the airport's
the long-term capital plans. Blum said long-term financial commitment from
ion
administerould be industrialpdevelopment of the airport Horowitz
asked who would
I there are plenty of economic development organizations in this tcommunity
to assist with development of theropert
it is
for the Airport to stay in compliance with the e�FAAlandated zoning will mneedato
i be changed to allow development of the airport property. Atkins stated he
will meet with Ron O'Neil and Patt Cain to outline a plan for development
of airport property.
COUNCIL TIME/AGENDA:
Reel 88-55, Side 2
I. (Agenda Item 6A - Geri Hall's Senior Center Commission resignation)
Ambrisco referred to correspondence received from Geri Hall and
questioned the time commitment encouraged by Senior Center staff. He
noted the suggestion by Hall to recruit retired people. Ambrisco
stated a Commission member's duties are primary advisory and commis-
sions should be open to people of all ages and not limited to persons
who are retired or 55 years and older. Ambrisco requested City
Manager to contact Geri Hall.
a�5
6
2. Regarding Council goal setting session - October 11, 1988. Horowitz
stated that question 02 do we wish to undertake a review of environ-
mental regulations should read: Do we wish to implement environmen-
tal regulation policies that exist?
3. Horowitz reported she met with University Vice -President Phillip
Jones, and he asked to work with the City on issues relating to
alcoholism in this community.
4. (Agenda Item 3f(3) - Parking prohibition between Carousel Motors and
Highway 1 West) Horowitz stated she met with Traffic Engr. Brachtel
regarding Carousel Motors signs and the decision that "no parking
signs" should be removed. Both Carousel and the City understand the
area is to remain clear.
5. Ambrisco stated the August 10, 1988 minutes of the Board of Adjust-
ments were too long. Schmeiser stated the Board of Adjustment
minutes are sometimes used in legal proceedings. Council agreed to
schedule an informal discussion regarding Board and Commission
minutes.
6. Karr noted an informal Council meeting is scheduled October 31 -
Halloween night. Council agreed to reschedule that meeting to
Tuesday, November 1, 6:30 p.m.
7. in response to Karr, Council members stated it was not necessary to
wait until after January elections to hold a joint meeting with the
Johnson County Board of Supervisors. Karr stated Johnson County
Board of Supervisors are considering scheduling a meeting around
November 30. Councilmembers should contact Karr with agenda items.
8. McDonald noted Council's goal setting session is scheduled October 11
and Council members should contact him regarding any additions to the
agenda.
APPOINTMENTS:
Riverfront Commission: 1. Doug Jones
2. Al Rebal
Meeting adjourned at 8:45 p.m.
_—ai�
9