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HomeMy WebLinkAbout1989-01-24 Info PacketCity of Iowa City MEMORANDUM DATE: January 12, 1989 TO: City Council FROM: City Manager RE: Pending Development Issues Planning and Zoning Items: An application submitted by Furman and Company Builders for prelimi- nary and final Large Scale Residential Develoment (LSRD) plan approval to permit construction of a 68 unit high-rise multi -family residential dwelling on a 20,956 square foot site located at 612 South Capitol St. A request submitted by Bill Happel for preliminary plat approval of a 33 lot, 20.5 acre subdivision known as Cameron Subdivision, including approval of a preliminary planned development housing plan (28 condo- miniums) for approximately 6.60 acres located at the northeast inter- section of Mormon Trek Boulevard and Benton Street. An application submitted by Clarence Sewell for approval of a 17 acre, 59 lot residential subdivision known as Rochester Heights and located south of Rochester Avenue and west of Scott Boulevard. City of Iowa City i-"- MEMORANDUM Date: January 12, 1989 To: City Council From: City Manager Re: Riverbank Area - Taft Speedway You may recall several months ago, during the Idyllwild Subdivision debate, the City filed a request to deny with the Corps of Engineers concerning the Glasgow application. In addition to that denial, we also asked whether fill could be placed in the shoreline area. Mr. Glasgow has been directed by the Corps of Engineers to develop a plan. To date, the Corps remains involved, however, the work with respect to the riverbank stabilization has not been completed. I spoke wiih Chuck the other day and he indicated that the representatives of the Corps were at the site in early January and remain involved. They will continue to follow-up on this work. cc: Chuck Schmadeke bJ/pc2 City of Iowa City MEMORANDUM Date: January 12, 1989 To: City Council From: City Manager Re: Sewer Project - EPA Findings We have recently been advised that the Environmental Protection Agency has issued its "finding of no significant impact" with respect to our applica- tion for federal assistance concerning the City's sewer construction projects, including the Benton Street interceptor, sewer outfall, sludge force main and neighborhood sewers. With respect to the wetlands issue in the southeast portion of the City, all information and applications have been submitted to the U.S. Fish and Wildlife Service, Corps of Engineers, and DNR. To date none have responded. tp3-18 I I City of Iowa City MEMORANDUM Date: January 12, 1989 To: City Council From: City Manager Re: Signalization Study - Highway ]/Orchard Street Some time ago, we prepared the traffic count and accident data for the Highway 1 and Orchard Street area. We were responding to a merchant request as well as our continuing review of traffic situations within the community. At this time it appears that a traffic signal may be war- ranted at this location. We have also informed IDOT that we are concerned about the increased activity and accident experience along Highway 1, west of the area in question. With proposed development plans just east of Sunset, it is i expected that increased vehicular traffic will occur along Highway 1. Our conversations indicated that improved turning movements may provide for an increased margin of safety. The addition of a fifth lane in the area is a significant capital expense and we have learned that a new state funding program may make such construction possible. The State has indicated that if we are willing to undertake design, management and inspection of improvements it could possibly expedite funding of the turning lanes. I have directed the Traffic Engineer to correspond with the State and 1 determine if such funding is available and determine possible City share of construction costs. We will keep you advised. tp3-15 /a 9 January 12, 1989 CITY OF IOWA CITY The Honorable Charles Grassley U.S. Senate 135 Hart Senate Office Building Washington, D.C. 20510 Re: Proposed Federal Budget Dear Senator Grassley: The purpose of this letter is to express the City of Iowa City's opposi- tion to the proposed federal mass transit funding cuts contained in the budget recently submitted by President Reagan. The City finds the President's proposal to slash federal aid to mass transit by 50% totally unacceptable. The City supports continuation of funding the Urban Mass Transportation Administration programs at their current level. Thank you for your attention to the concerns of the City of Iowa City. Please feel free to me or Mr. John Lundell, Transit Manager, with any questions or comments. Sincerely, I ephenVnr s City Ma tp3-6 { cc: John Lundell, Transit Manager (JKy Council � Same letter to: President -Elect George Bush Representative David Nagle Senator Tom Harkin CIVIC CENTER • 410 EAST WASHINGTON STREET , IOWA CITY, IOWA S1760 • (119) IS6.5000 City of Iowa City MEMORANDU Date: January 10, 1989 fi To: Dale Helling, Assistant City Manager f From: Terry Reynolds, Equipment Superintendent •'/� Re: Replacement of Motor Grader In FY82 we purchased a new motor grader using a total cost bid with guaranteed buy-back over a seven (7) year cycle. We have just replaced that grader with a new one using the same bid process and it worked out very well. We had a guaranteed buy-back on the 1982 unit of $69,010 at the end of seven (7) years prorated by month. We received $69,532, actually, by turning the unit in a little early when the replacement arrived. The new grader was bid in at $74,500 so we had an out-of-pocket expense for a brand new unit of $4,968. This was an excellent bid process this time in that the other trade-in bids ranged from $25,000 to $45,000. The new grader has a guaranteed buy- back in seven (7) years of $25,000 so the next replacement will most likely cost us more out-of-pocket than this one. It feels good to cut a "real good deal" once in a while. We have also purchased a new bulldozer using a total cost bid as a replacement for a 1984 unit that was purchased with a total cost bid with guaranteed buy-back. The new unit cost $147,862 with no buy-back. We had a guaranteed buy-back on the 1984 model of $75,000 after five (5) years. This was a very good price as the other trade-in bids were from $40,000 to $58,000. We will actually receive $77,083 for the old bulldozer when we turn it in in February when the new one is delivered. The total out-of-pocket cost for the new bulldozer will be $70,779. Not a bad price for a new bulldozer. We also have three (3) other pieces of heavy equipment that were purchased with a total cost bid with guaranteed buy-back. These units will be replaced in the next five (5) years and we will see if this bid process continues to work as well. As long as we keep getting good bids at low cost, we will continue to use the total cost bid with guaranteed buy-back to our advantage. The market has been good and we hope it continues. bdw5-5 )kms . _ 131 MEMORANDUM Iowa City Public Library Date: January 12, 1989 To: City Council From: Library Board of Trustees Re: Report: TEN YEARS OF PRIVATE SUPPORT We are forwarding to you a report we have prepared which summarizes the Library Board's efforts during the last ten years to generate support for the library from the private sector. We think this report not only documents the success we have had but also helps explain why the Library's proposed Development Office is the preferred way to coordinate all these activities. We will be glad to answer any specific questions at the FY90 Budget Hearing. tpl-7 /3z IOWA CITY PUBLIC LIBRARY TEN YEARS OF PRIVATE SUPPORT IOYRPS i FRIENDS !GIFTS i BEQUESTS! FOUNDATION i ! GIFT MATERIALS ! FUND INCOME 1 ! ! 1 --•------------------ ----------------------•-------------------' i TOTAL ANNUAL I (LESS FRIENDS 1 ANNUAL ENDOWMENT FUND 1 VOLUNTEER 1 RECORDS $ PAPER I 1 ! RECEIPTS GIFT TO ICPL 1 GIFTS) 1 FUND BALANCES 1 HOURS 1 BOONS OTHER AV BACKS 1 !•-------•--•-•----•------------------••---•---•----•-------•-----•-------------•----------------••-------•--------•----•--______________________________! FY1980 ! $25,595 $7,150 ! $14,814 1 i 2595 1 850 125 1680 1 (1977-1980) ! ! FY1981 ! $4,435 $IO,OOD 1 125,223 1 1 2130 1 835 378 1150 1 FY1982 ) $8,744 $15,000 i 123,807 1 1 5138 1 1413 117 2797 FY1983 ! $9,597 $10,000 1 119,922 ! 125,306 ! 4873 1 1510 354 706 1 FYI984 1 $12,060 $10,ODO 1 115,968 ! $27,793 1 5187 1 2121 306 1262 1 i FY1995 1 $16,795 $13,000 1 $21,138 1 $30,925 1 5896 1 2796 353 1593 1 I FY1986 1 $15,843 112,000 1 $17,240 1 128,148 $86,357 1 5285 1 1697 336 743 1 i FY1907 ! $23,815 110,ODO ) 119,103 1 $19,499 $230,400 ) 7241 1 1050 174 1050 1 1 FY1988 1 $24,036 110,000 1 $30,190 ! $29,929 1513,650 1 6664 1 1323 307 1414 1 I I 1 FY1989 (EST) ! 1 124,250 I f11,500 1 I 137,750 1 135,000 ! 1621,700 1 ! 6500 ! 1500 250 ! 1200 1 1 -------------------------------------------------------------------------------------------------------------------------------------------------------- I i $108,650 1 ! ! 51509 ! 15095 2700 13595 1 31390 1 TOTALS IINC ANNUAL GIFT 1 I 1 X14.50 1 X$1.50 %$5.00 X13.00 I ITEMS I ( l----•••--•---••--•----•----•-•-----•_____________________________•------ I i ! $165,170 i $225,455 1 $196,600 $621,700 1 $231,791 1$113,213 $13,500 $40,785 1 11,608,213 1 IOYRPS IOWA CITY PUBLIC LIBRARY: TEN YEARS OF PRIVATE SUPPORT (FY1980-1989) In 1980 the Library Board of Trustees raised $40,000 through a modest fund-raising campaign to provide some funds for 'extras" in the new library building then under construction. Ten years later the library's trustees, staff, support groups and volunteers have raised over 1.6 million dollars to benefit the library. The Library will enter the 1990s with an income-producing Centennial Endowment Fund of nearly $700,000. FRIENDS OF THE IOWA CITY PUBLIC LIBRARY Organized in 1978, this group of nearly 900 library supporters has been giving the library an average of $11,000 a year for library materials and equipment since 1980. In addition they have contributed $10,000 to the Centennial Endowment Fund, helped recruit hundreds of library volunteers, sponsored recognition activities for those volunteers, recycled books and records at nearly 40 booksales, and enriched library programming and activities through their sponsorship of speakers, literary tours, reading and discussion groups. They employ one part-time book sorter and booksale manager. Proceeds from booksales and membership dues have been the principal source of their ten year income of $165,000. IOWA CITY PUBLIC LIBRARY FOUNDATION The Foundation was incorporated in 1982 to seek major gifts from Iowa City residents, businesses and corporations. Since that date the ten -member Board of Directors (four are Library Trustees) has employed Executive Director Pat Forsythe to oversee and manage development and fund-raising activities. In the last seven years the Foundation has raised $820,000 in cash and pledges. It received a prestigious $125,000 National Endowment for the Humanities Challenge Grant in 1985 and has earned national awards and local acclaim for its fund-raising publications and events. The Foundation's goal of a $1 million endowment fund by 1996 (the Library's centennial) will be at the three-quarter mark by 1990. Over 1,500 individuals and businesses, including most of Iowa City's major businesses and corporations, have made gifts and pledges to the Foundation. IOWA CITY PUBLIC LIBRARY GIFTS AND BEOUESTS FUND Until 1980 income to this fund was the library's only source of gift monies. For the past ten years annual income to the fund has averaged $22,500 a year in addition to the FRIENDS' annual gift. Starting in FY90 the major source of income will be interest from the Centennial Endowment Fund (estimated to be $38,000-$40,000 annually). Additional sources of revenue include the annual income from two small trust funds established in the 1950's and miscellaneous special purpose gifts from area residents and organizations (estimate: $12,000 annually). VOLUNTEERS The Library's formal volunteer program also began in 1980. In ten years nearly 52,000 hours have been contributed. The current annual rate equals three full-time employees. At an average salary equal to the library's rate for hourly -paid employees (a conservative rate because tasks performed range from clerk to Librarian) these 52,000 hours are valued at $232,000. /3z PAGE 2 GIFT MATERIALS Booksales of second-hand books and records contributed by area residents began in 1975. Since that time the library has successfully encouraged more and more Iowa Citians to give the library their unwanted books. In the last ten years over 31,000 of these books and recordings have been added to the library's collections with the balance reserved for the FRIENDS booksales. These 31,000 items account for about 24 percent of all materials added to the collection during this period. A very conservative estimate of their value is $168,000. # 8 I These extensive support activities have become a major coordination task for library staff. Many of these responsibilities will soon become unified in the new Development Office to be established July 1, 1989. /3z January 6, 1989 LEAGUE RECEIVED JAN 11 1989 OF IOWA MUNICIPALITIES Serving to+a's cities since 1898 06 Dear Mayor: On February 15, city officials from across the state will be gathering in Des Moines and the State Capitol. Why? To push for passage of legislation that will help us do a better job in our communities. Last year, over 200 city officials attended our first annual legislative "summit." From all reports, it was worth the effort -- we are no longer "left out" or "forgotten" by members of the General Assembly. We sincerely hope you and others from your city will be able to attend -- and take a leadership role -- in this important League -sponsored Legislative Conference. i We must remind our legislators that cities are important and not just "another special interest" group. What better way to do just that than attending this Legislative Conference, meeting with your legislators, and telling them -- face to face -- what's important to cities and how they can help! As the enclosed brochure outlines, a "briefing" on critical issues is set for the morning and plenty of time will be available for questions. After the luncheon, mayors, " councilmembers and other city officials will head to "the Hill" and meet individually with legislators. Key issues we expect to be considered: infrastructure funding, the road use tax fund study results, environmental issues, the state auditor's authority to mandate state audits and home rule/city reorganization, among others. Your direct, face-to-face communication with your legislators is critical if issues of concern to our state's cities are to be addressed. We look forward to seeing you in Des Moines on the 15th. Sincerely, i Charles ng, President Peter B. King Mayor Proz em of Nora Springs Executive Director Enclosures P.S. This brochure is not being sent to your councilmembers, so please let them know of the meeting! 11t(1 Gun Amoue. Stile _'V). De. M. me,. Lows NAV) 5154a.t.7.87 Prewlent Vice I'rnident Pau Prc.ideni Eucutisn Director Chat,, E. Cmmninp Elaine Pfal)graf O. Gene 5faddm Peter 0. Kin; I. 51asm Prow Tem. Sura Spring. Maur I'm Tem. Cedar Palls Nbpr. Clive Des Moine 133 League of Iowa Municipalities 1989 Legislative Conference The 1989 session of the Iowa General i' Assembly will get underway on January 9. A �:- rlew General AvsemdY with new members wilt tache hundreds of Issues and problems. From the ckles' point d view, some issues ars this, otlw ala not -so -mm. ay alAdele an have a direct Impact on what does — and does not — get atxomp• itehed during cine '89 seeslon. On Wednesday, February 15, dry officials from throughout the state we meet in Des Moines to urge legis. is= to support home rule and strong city goiermrere. Last year over 299 city officials attended and met with Individual legislators — joln with them this year and make a difference. Top on the League's and cities' agenda: the road use tax hand, Infrastructure funding, srnlronrrenal Issue plduditg adid waste and mcyditlg), state auditors authority, E911 tun► up, and hong rule and dry reor- f1amilzollon, my" others. Whether these baue wo be acted on depends, a great deal, on the affect city 1M, I a put forth to com- muNcate with legislators. This one -day tegMltlMe Cadsrenlee N the one major opportunity dudng the law session for city officials to join together at the sate capitol end pith for city prWdtk e. AN city officlals are aria ureped to sEendl The tentative agenda below provides an overview of activities. In the morning, city officials will be briefed on the status of key Issues. The Governor has been Invited to address city officials at lunch. Following lunch, bus transportation to the state capitol will be provided. The afternoon Is open to meet with legislators. Now Is the time to make arrangements to meet with your legislatorsl Each city official is responsible for contacting his or her legislator and making arrangements for a meeting in Des Moines on February 15. Due to their very busy schedules, legislators must be contacted now to ensure a meeting time on February 15. Location and Accommodations The conference will be held at the Hotel Savery, Des Moines IA 50309. Rooms are available at the government rate of $45 single, $55 double. Please contact the hotel cilrectly at (515) 244.2151 for your room reservations. Be sure to Indicate you are with the League of Iowa Municipalities. Tentative Agenda 8:0o am Registration opens 9:30 am Welcome 9:40 am Briefing on city priorities (Infrastructure funding, Road Use Tax Fund, Environmental issues; state auditor's allthodq; E911 status and referendum; Home -rule and city reorganization; Emerging topics; Questions and discussion.) Noon (Governor has been invited) 1:30 pm Buses leave for Capitol 2:00 pm Meetings with legislators The afternoon is set aside for city officials to meet with legislators. it is critical that city officials make appointments with legislators as soon as possible. 4:00 pm Buses begin to return to Hotel Savery 5:00 pm Last bus leaves Capitol for Hotel Savery icipalities inference ; Iowa General January 9. A members and problems. ,. acme Issues direct Impact on i got accomp. On Wednesday, throughotd the to urge legis- nd strong city 200 city officials ual legislators — make a ditference. 1 titles' agenda: ure funding, toad waste aWtarity, E911 ' f.. City faCF dteae a great deet, forth to com- is one•day one major cession for city arms capita Ait city officials The tentative agenda below provides an overview of activities. In the morning, city officials will be briefed on the status of key Issues. The Governor has been Inked to address city officials at lunch. Following lunch, bus transportation to the state capitol will be provided. The afternoon is open to meet with legislators. Now Is the time to make arrangements to meet with your leglslatorsl Each city official Is responsible for contacting his or her legislator and making arrangements for a meeting In Des Moines on February 15. Due to their very busy schedules, legislators must be contacted now to ensure a meeting time on February 15. Location and Accommodations The conference will be held at the Hotel Savory, Des Moines IA 50309. Rooms are available at the government rate of $45 single, $55 double. Please contact the hotel directly at (515) 244.2151 for your room reservations. Be sure to Indicate you are with the League of Iowa Municipalities. Tentative Agenda 8:00 am Registration opens 9:30 am Welcome 9:40 am Briefing on city priorities (Infrastructure funding; Road Use Tax Fund; Environmental Issues; State auditors authority, E911 status and referendum; Home -rule and city reorganization; Emerging topics; Questions and discussion.) Noon (Governor has been Invited) 1:30 pm Buses leave for Capitol 2:00 pm Meetings with legislators The afternoon Is set aside for city officials to meet with legislators. It is critical that city officials make appointments with legislators as soon as possible. 4:00 pm Buses begin to return to Hotel Silvery 5:00 pm Last bus leaves Capitol for Hotel Savory League of Iowa Municipalities: - 1989 Legislative Conference Des Moines, Iowa Wednesday, February 15, IN* Please print names as they &,?m& appear on name badges! This form can be used for as many as three city officials from one ckj! Title: ' Name: This form was Method of payment: (] League member fee, $25 per person [ ] Non-member fee, $50 per person _ check enclosed purchase order enclosed I I Uwe plan to rile the bus to the Capitol and back to the Hotel. Please return this form by Wednesday, February 8, 1989 0: League of Iowa Municipamies Legislative Conference Igo Court Avenue, Suite 209 Des Moines, Iowa 50309 C I T I Z E N S S U M M A R Y �. ;t it it at it atunic##r►ar�aartEuisn+r��sar+rrrir+r+t��ra�uat�ni► j January 12, 1989 City Council City of Iowa City Mayor and Councilmembers: Re: FY90 Financial Plan TG — I CITY OF IOWA CITY In preparing the fiscal year 1990 budget, we have again prepared a three-year plan. This budget process remains a departure from the more widely used annual budget. This multi- year fiscal policy of program planning and financial forecasting will continue, in my judgement, to assist us in making those decisions necessary to direct our program of public service well into the future. Our City government continues to enjoy a positive financial position and the proposed financial plan represents fiscal policies which allows the City government to preserve its financial health and provide a program of public service which meets basic community needs. However, Increasingly, the operating budget will be financed by locally -generated revenues and no significant growth is anticipated in state and/or federal aid and yet the budget does represent the Imposition of significant new state and federal mandates to be financed by local resources. Although the City's financial position is healthy, I remain concerned over the continuing state and federal legislative control that often dictate our local financial policies and particularly in FY92 (the 3rd year of this plan) when many critical financial policy and service programs must be reviewed if we are to maintain our fiscal health, Additionally, our ability to self -determine the extent and type of public services we wish to provide seems to become more limited each year. The 90's will provide interesting challenges in that we must work diligently to preserve our fiscal health and yet we all know full well that additional mandates will be Imposed upon our local government without the commensurate financial aid from the State and/or Federal govern- ments. The agenda for the 90's is clearly one to satisfy state and federal programs and policies with even fewer resources being available. One only need review the federal government's policies concerning federal taxation and program responsibilities to clearly understand that resources to local governments will be more and more scarce. The 90's appear to again be an era of expanding environmental monitoring and regulation of the service delivery activities of local governments, While the goal of these environmental programs are commendable, we must make no bones about it that the City will be expected to satisfy the state and national agenda with respect to these issues. Simply put, there will be little financial flexibility for local program changes in that locally generated revenues will be diverted to satisfy the issues of the state and national agenda. C1%IC CI VTIN • Ila 11\T W'15111 R%G T OS iTHII.T • 11111'\ CITY, IOW{ ,;740 • III•11 1;1 :unn 1341 Page 2 One of the environmental issues that is likely to require difficult fiscal and political decisions on the part of the City Council will be waste collection and disposal. The 80's saw the City undertake major capital projects to satisfy state mandates by beginning construction of wastewater treatment facilities. With the adoption of the new State Groundwater Protection Act and the Federal Waste Minimization and Control Act, the 1990's will offer new environmental issues as challenges to local governments. Expansion of our role in dealing with hazardous materials, imposition of new regulations on the part of OSHA, and more critical review of our water supply and treatment will all have long-term operational and rather significant capital expenses tied to satisfying these mandates. The budget plan, as proposed, allows little program planning and financial latitude; yet, we are able to recommend in this budget plan a number of service changes. I do believe with thoughtful long-term planning we can demonstrate budget stability, provide improvements to our municipal services, and still meet federal and state mandates. Incorporated within this financial plan is the capital Improvements program which again represents few new capital project initiatives. Those that are recommended are oriented toward the few remaining federal and state aid programs. It is unfortunate, but it appears this is the only practical capital Improvement policy we can undertake unless there Is a willingness to reduce operating services to finance expanded capital projects. This is a policy I cannot recommend. During the upcoming year, many projects will continue through various phases of construction to meet our obligations with respect to state and federal mandates for wastewater treatment. Accordingly, a number of the capital projects proposed, such as those involving stormwater and other street -related Improvements, are planned to take advantage of this construction process. Additionally, in order to keep our parks and recreation system at a reasonably high level of appearance, a number of smaller parks and recreation capital projects are recommended. The financial plan has been balanced for a three-year period, and the City's share of the property taxes for an average residential home would Increase by 3.5% in FY90, 4% in FY91, and 6% in FY92. This is an annualized increase of 4.5% during the three-year financial plan. During budget preparation, a fiscal policy was applied whereby average tax increases should be at or near the rate of inflation. Our expenditure and revenue estimates were based upon a careful review of national economic trends, as well as Iowa and local area Indicators. We also discussed with the many private businesses that provide the city government with goods and services their pricing policies to assist in our projections. We have considered State and Federal financial mandates and how they affect our local government. These have been Incorporated Into our estimates. Dramatic changes, particularly In any national economic Indicator or state legislative changes with respect to tax policy and/or financial aid, will have a direct effect upon the maintenance of this local tax policy, as projected. Therefore, as has been our past practice, the budget plan will continue to receive periodic reviews during the fiscal year to monitor any change In expenditure or review trends. The new year will bring an opportunity to maintain our City's financial health although /0 Page 3 Increasingly dependent upon local resources. While the state and federal governments continue to Impose new policy initiatives on our local government, we are not without community successes that need to be Identified as well as opportunities to improve upon our program of service as reflected in these budget recommendations. We can hopefully begin planning for a new park on the land immediately adjacent to the south wastewater treatment plant. Additionally, our community will be welcoming a major new Industry and we saw the expansion of numerous existing Industries, thereby giving us confidence in the general economic conditions of the City. These positive initiatives, both public and private, are critical to maintaining the character and quality of our community as we know it. The 90's will be an exciting time and any local government which hopes to undertake and provide leadership for the future generations can only do so with a well -Informed public and prudent fiscal policy. Sincerely yours, t Stephen .Atkin i City Me ger i i BUDGET HIGHLIGHTS Forestry The budget plan proposes the purchase of a $50,000 lift truck in FY90 to allow our Forestry crew to perform work that had in the past been contracted to private tree trimming services. To finance the purchase of the truck, our annual private contract has been reduced from $22,000 to $7,000. Traffic Engineering This division also had a reduction in personnel In the previous Oscal year and has been able In its assignment of personnel to continue to conduct a high quality traffic engineering and review program. In order to Improve upon that effort as well as replace outdated equipment, new traific control counters have been recommended ($12,000). This new hardware will significantly aid the Traific Engineering Division in providing traffic control studies and is adaptable to the recently acquired microcomputer assigned to this division. Engineering With the reductions made in the capital Improvement program In previous years and no plan to significantly expand those projects in future years, that is, those requiring in-house engineering, staff reductions were made in the previous fiscal year. Upon review of our engineering capabilities, we have determined that the productivity of our engineering staff can be significantly Increased and Improve our ability to provide in-house design of projects by way of one-time purchase of a new computer-aided design system ($20,000). Fire The proposed financial plan represents many changes with respect to our Ore operations. During the course of the last fiscal year, the issue of hazardous materials incident management and the federal requirements associated with our response to such incidents have heightened the need to Improve the training and equipment for our firefighters. An area -wide effort Is underway to further study (City share $15,000) the response to hazardous materials Incidents and in cooperation with area volunteer fire departments, we can expect the need for significant commitment of resources to train our fire personnel. Training will continue to be a critical departmental need and accordingly in FY91 the position of a new Fire Ueutenant is recommended to serve as a departmental training and public education officer ($41,000). In the upcoming years, as we are about to undertake with our police, we would like to spend more time in our schools and neighborhoods advising and guiding our young people and citizens with respect to fire safety and education. The budget plan also represents a commitment to the City's involvement in an Improved 911 public safety communications system and financing has been provided in the Police budget ($10,000) to share in the appropriate studies and review. Also, in order to improve communications and the callback response for our fire officers, particularly in the event of major fires, pagers will be purchased ($7,500 per year for three years) and assigned to each of our fire personnel. Federal OSHA requirements will require an additional local expense and during the course of the three-year financial plan, approximately $25,000 in new fire coats and related equipment will be purchased to meet these new standards. This is in addition to our continuing replacement and upgrade of fire equipment initiated two years ago. Three Lieutenant positions will be created In FY90 to replace three Firefighter positions. These command officers will be assigned to the City's new ladder truck. This not only affords greater promotional opportunities from within the department, but also improves our management capability at minimal annual cost ($7,1110). Wastewater Management This budget plan represents an increase of 6 personnel to meet staff requirements for the City's wastewater treatment system. The contractor will be concluding the construction of the renovated north treatment plant in late 1989 and the new south plant would be on line by late 1990. These are minimal staffing additions which I believe will allow us to fulfill our obligations to operate our wastewater treatment services as well as meeting state and federal mandates. This process will be scrutinized very critically over the next several years as we begin gaining experience in the management and the new technologies associated with the new wastewater treatment system. Streets With the Increase in the State gasoline tax and a projected increase in the City's share, the street overlay program, reduced from $250,000 to $20,000 for FY89, has been restored to $200,000 for FY90 and thereafter. Aid to Agencies This budget represents the continuing financial support provided to various area social service agencies. The total proposed budget for these agencies is $215,840 for FY90. Budget requests for FY90 from these agencies were, In selected circumstances, up dramatically. These requests make it difficult to provide for any type of three year plan and thereby the budget as proposed represents financial commitments equal to that proposed in last year's three year financial plan. Dramatic fluctuation in Aid to Agencies support, particularly for programs over which the City Council does not have management control, make the budget planning process difficult. Of the $215,840 budgeted, $90,000 Is financed by the Community Development Block Grant and the remainder from the General Fund. The City no longer has Federal Revenue Sharing to use as a resource, /3f1 Police The FY90 budget represents many changes in the programs/projects undertaken by the Police Department as well as providing for new and more modern facilities and equipment. The budget plan represents the addition of the position of Community Relations Officer and associated expenses ($40,000). This position will be utilized to expand police community education efforts in the school system and neighborhoods. A unique team approach will be utilized whereby the Community Relations Officer will head this new educational and community service initiative and be supported by our other police officers, trained for presentations in special education programs such as drug abuse education, bicycle safety, citizenship, etc. The police budget also represents an expansion of the desk and dispatch staff, whereby additional personnel are proposed to provide not only expanded coverage, but also relieve uniformed officers from these duties. Our research Indicated that approximately 3,000 hours of uniformed officer time was annually assigned to the police front desk and dispatch, thereby it was our judgment that by providing additional front desk and dispatch coverage ($26,000), we make uniformed officers available for more pressing police duties. The budget also represents the creation of a Community Services Bureau within the department. This bureau will be headed by a new position of Administrative Sergeant ($40,000) and will be responsible for supervising the community relations program, animal control, serve as training and planning officer for the department, as well as numerous other Internal administrative duties. Additionally, the bureau will supervise the proposed Police Reserve Officer program. In an effort to again relieve uniformed officers for more pressing police duties, the budget proposes to create the police reserve. These trained citizen volunteers will be responsible for assisting our uniformed officers in special events and other related activities that have traditionally required our assignment of full-time sworn personnel. The first year cost is $17,000 and $2,000 annually thereafter. With the adoption of this proposed financial plan, the City will also be embarking upon a significant change in the physical facilities for the Police Department. The budget also represents the construction and remodeling of new facilities for our animal control program ($250,000 capital cost) as well as an expansion and renovation of the current police offices (est. $400,000), This work begins to address what has been a woefully inadequate police operational center. Many proposals recommended in this budget, such as permanent staff appointments will be reserved for the new Chief of Police. Additionally, in order to begin a program of expanding our street patrol, the financial plan represents the addition of one new police officer in FY91. Numerous information systems Improvements or modifications are planned within the Police Department as throughout the City to provide our Police Department with the latest technologies and Information processing to Improve productivity and response to our community's overall policing needs. The accreditation process ($14,000) is recommended for FY91. /3ft Refuse Collection/Landfill Probably no other municipal service will receive as great a scrutiny as our refuse collection and disposal service will receive In the upcoming years. The budget plan represents an increase in the residential refuse rales to cover primarily the cost of the Increasing state tax on the landfill fees. Additionally, the Department of Public Works staff discussed the need to increase our refuse collection crews due to the fact that our current staff level has not changed since 1980, yet over 1,000 new units of single-family/duplex housing have been absorbed by our collection crews. In order to continue the high quality of service, it may be necessary at some time to provide for an additional refuse collection crew; however, at this time, I believe we have an opportunity to gain experience with contractual service management associated with refuse collection, a certain need In the future. It is proposed that selected areas of the city be provided with contract refuse pick-up under City supervision. We believe we can provide the same quality of service through the use of private contracts for the selected areas, reduce the burden on our existing crews, and also gain experience in the administration of refuse collection contracts, likely to be of critical Importance In the future as we pursue source separation, recycling, and other new policies with respect to our refuse collection and disposal process. The budget plan also proposes a significant increase in the refuse collection rates for FY92. These were merely estimates. It is anticipated that we will have resolved all critical policy questions by that fiscal year and with completion of all studies, recommendations for implementation of many new initiatives may begin. As I am sure you are aware, this cannot be undertaken without public support and an understanding that refuse collection and disposal costs will of necessity need to be Increased. Economic Development This program continues to represent the cost associated with the Economic Development Coordinator and our contribution to the Iowa City area development group. It is to be financed through the Urban Development Action Grant (UDAG) repayment. The budget also provides $30,000 for the downtown marketing study. Senior Center The budget proposal provides for $12,700 in funding for 20 additional hours per week of support staff to assist In volunteer coordination activities. Contracted painting for the exterior of the building is Included, as well as remodeling of one of the larger activity rooms. Library The Library Board has requested and this budget includes a Development Director to be financed from library endowment funds. Approximately $11,500 of annual expense to support this portion will be financed from general revenues. m4 Data Processing Last year's Financial Plan included funding, over a four year period, for the upgrade of the City's mainframe computer. The upgrade is scheduled for Spring, 1989. In addition to providing more computer power to better meet current users' needs, the upgrade will provide solutions to two other major needs. The Police Department, which has outgrown its current computer system, will be added to the main computer. Networking of the Word Processing Center with off-site City offices will be facilitated through the main computer, as well as eventually enabling direct communication links between all departments. Transit The last financial plan (FY89) represented an attempt to stabilize transit services, that is, following the service reductions of FY88, the financial plan would provide a 3 year period of no significant service changes, hopefully to provide time to recapture and renew community interest in transit ridership. Unfortunately, ridership continues to decline and property tax support for the system continues to grow. Ridership was 2,349,000 in FY83 and had declined to 1,500,000 In FY88. Property tax support increased during the same period from $276,000 to $848,000, an Increase of over 300%. Projections indicate that we cannot expect any dramatic turnaround in ridership and the property tax subsidy for FY90 is budgeted at $1,093,000. The SEATS contract has been increased by $30,000 in FY90 and thereafter to meet the request of area handicapped citizens for paratransit service on weekday evenings and Saturdays. Transit service is slightly expanded for FY90 and thereafter with respect to paratransit. However, by FY92, due primarily to major equipment replacement, policy discussions must begin to determine the direction of our transit system in order to provide the best available service within the public's willingness to pay local resources to finance the program. Broadband Telecommunications In order to provide for a more effective means of management control, an Enterprise fund has been established for the operations of Broadband Telecommunications. Due to the fact that they now have a permanent source of revenue following settlement of the lawsuit, it is felt that this would allow for more critical policy and program review of their operations in the future. /3� I CITY PROPERTY TAXES FOR AVERAGE RESIDENTIAL PROPERTY i i i j Actual Actual Proposed Projected Projected i FY88 FY89 FY90 FY91 FY92 AVERAGE RESIDENTIAL ASSESSED VALUATION 1-1-86 i $68,450 1-1-87 $69,477 1-1-88 $69,477 1-1-89 $71,561 1-1-90 $71,561 ROLLBACK FACTOR .773604 .805966 .806384 .806384 .817673 TAXABLE VALUATION $52,953 $55,996 $56,025 $57,706 $58,514 TAX LEVY 11.549 11.695 12,098 12,215 12,770 PROPERTY TAXES $611.55 $654.87 $677.79 $704.88 $747.22 Change from Prior Year 7.1% 3.5% 4.0% 6.00m /3 � i i Property Taxes 39% All Funds FY90 Budget Where the money comes from State Federal Aid Aid 9% Interest Fines & Fees 44% General Fund 47% All Funds FY90 Budget Where the money goes Debt Special Service Revenue Employee 10% 2g Enterprise Fund 40% i i i II FY88 FY89 FY90 FY91 FY92 Actual Budget Proposed Projected Projected CITY COUNCIL $158,454 $ 67,272 $ 61,370 $ 61,889 $ 63,227 i # to tree to to to to to to to to CITY CLERK $140,238 $131,452 $143,117 $134,357 $158,941 - No substantial changes t to to to to to to to to to to to CITY ATTORNEY $233,349 $224,587 $234,391 $244,871 $259,011 'e - The budget proposal provides for an office procedures management study. F Y 9 O - Outside legal counsel of $15,000. 3e to to to to 3 to 44.4* t to to FY88 FY89FY90 FY91 FY92 Actual Budget Proposed Projected Projected ECONOMIC DEVELOPMENT $ 72,160 $ 81,474 $111,744 $ 81,795 $ 84,938 Budget plan includes $40,000 per year contribution to the Iowa City Area Development Group (ICAD). - This budget represents the cost of providing staff support to the Design Review Committee. The estimated cost is approximately 25 percent of the time of the Economic Development Coordinator. Effective in FY89 and thereafter, this budget is to be financed by Federal Urban Development Action Grant (UDAG) repayment. t t F Y 9 O - Includes $30,000 for the purpose of conducting a downtown market- ing study. K it tF it rt at it i► a► it tt it tt it -n CITY MANAGER $180,386 $202,698 $202,222 $214,022 $224,805 i No substantial changes. i I i if ;t rt#�#tttE-tte►itiFtt it I HUMAN RELATIONS (Personnel) i $132,540 $146,984 $166,256 $174,972 $183,829 f Personnel Administrator serves as staff to the Civil Service Commission. F Y 9 O Includes costs for assessment centers for Police and Fire command officers. `r i t► tr tt as �r # u it at at 3► i► +t it FY88 FY89 FY90 FY91 FY92 Actual Budget I Proposed Projected Projected BROADBAND TELECOMMUNICATIONS $ 75,790 $210,754 $111,907 $113,554 $.119,752 " - This budget has also been prepared as an enterprise fund for future accounting purposes. Telecommunications Specialist serves as staff to the Broadband Telecommunications Commission. F Y 9 O - Represents an increase to full time for the Production Coordinator. - Commission is performing a review, through the aid of a consultant, to determine the means by which the City would choose to develop non-profit cable community access. it it i► it it it it it it it it it it it FINANCE ADMINISTRATION $178,861 $191,353 $196,727 $206,404 $217,642 - Represents the Director's office, central information source for the Department of Finance, and budget management/preparation. No substantial changes. it it it it it.it it it it it it it it it ACCOUNTING $257,420 $277,377 $283,796 $297,599 $314,891 - No substantial changes in service. it it it i it 49.4* it it it it it it it 40- FY88 FY89 FY90 Proposed FY91 FY92 Projected Projected Actual Budget CENTRAL PROCUREMENT AND SERVICES $208,806 $208,908 $154,452 $162,048 $173,706 # - Central purchasing office for City goods and services. # - Budget reflects the cost to provide a central information desk in the lobby of the Civic Center " - The Division processes requests for purchases of goods and in the private market amounting to over $7,000,000 services annually. i i TREASURY $341,321 $319,517 $327,210 $344,999 $363,771 - No substantial changes. , WORD PROCESSING i $148,380 $123,667 $127,787 $133,078 $154,544 L Operational costs for the City's central word processing system. the 24-hour availability for preparation of Budget represents routine City business correspondence, special reports with graphics, minutes of City boards and commissions. tt4tatir+t+Ftr4r+s#4*4risat FY88 FY89 FY90 FY91 FY92 Actual Budget Proposed Projected Projected DATA PROCESSING $128,041 $412,797 $234,636 $221,136 $232,758 - Computer system provides central information storage and process ing, preparation of utility bills, and other information support for City operations. at at#+tirutrirttarutrir RISK MANAGEMENT $725,153 $800,258 $520,000 $628,818 $682,000 - Change to a self-insured program for property and liability coverage. # # # # # # # # # # # # # # j GOVERNMENT BUILDINGS $192,156 $178,032 $198,273 $204,076 $215,594 t " - Represents the cost for building operations and maintenance for Civic Center and Recreation Center. i - Building rental for office space for Public Works and Planning. CIVIL RIGHTS $ 35,643 $ 40,839 $ 38,052 $ 41,221 $ 42,464 - The Civil Rights Coordinator serves as staff to the Human Rights Commission. 41-464Fit4t#4*4l4i4*40-4*4*44 FY88 FY89 FY90 FY91 FY92 Actual Budget Proposed Projected Projected NON-OPERATING ACCOUNT $1,217,039 $2,128,916 $1,875,762 $2,309,732 $2,269,903 p - This budget represents the accounting for many City budget items that cannot be conveniently appropriated within the budget program structure. 1. JCCOG $102,723 $109,381 2. PROPERTY TAX SUBSIDIES Transit $623,726 $642,438 Transit (General Fund) $470,075 $598,400 Airport $ 40,924 $ 76,819 3. CONVENTION BUREAU $ 66,693 $ 70,028 4. CONTINGENCY $110,620 $115,045 5. AID TO AGENCIES $215,840 $224,474 -rnarirts�tir3tu-µar##irir $114,850 $651,432 $739,548 $ 79,506 $ 73,529 $121,948 $237,942 PLANNING AND PROGRAM DEVELOPMENT ADMINISTRATION $ 94,435 $108,522 $112,449 $118,620 $124,957 4t - Responsible for general management of planning and community development activities. 4t 4t 4t 4t 4t 4t it * tt 4t 4t 4t 4t 4t FY88 FY89FY90 FY91 FY92 Actual Budget Proposed Projected Projected URBAN PLANNING $155,556 $148,199 $152,944 $161,221 $169,805 F Y 9 O - Will be responsible for undertaking the final review and adopt - tion of the updated Comprehensive Plan. - Responsible for staff support to numerous City boards and commission. i ENGINEERING iu E1 $296,813 $317,096 $327,114 $326,174 $338,639 1 F Y 9 O - Addition of a new computer-aided design system and new survey equipment. i # # # # # # # # # # # # # # PUBLIC WORKS ADMINISTRATION $ 86,227 $ 93,609 $ 98,011 $103,677 $108,666 - Represents the Director's office and central information and support for the Department of Public Works. - No substantial changes 1 FY88 Actual $ 75,286 $ 16,377 FY89 FY90 FY91 FY92 Budget I Proposed Projected Projected CENTRAL BUSINESS DISTRICT MAINTENANCE $ 90,907 $101,778 $100,243 $105,265 - Responsible for maintenance of 25 blocks in and around the down- town area. Includes 400 trees, 2500 shrubs, trash receptacles, snow removal, etc. - Budget provides replacement of 6 trash receptacles - $2,520, surface repairs in Plaza - $2,500. " - Increase in part-time personnel to provide for more day-to-day cleanup and maintenance of the Plaza area. ENERGY CONSERVATION $ 18,903 $ 20,239 $ 21,335 $ 22,436 a - No substantial change in service, 4t 4t 3r 4t 4► tt 40 3r 4s 4t 4a 4tn 3► TRAFFIC ENGINEERING $618,790 $624,648 $644,879 $658,080 $694,523 4f - City maintains over 2,200 street lights at an annual cost of $230,000 per year. 4' - Primary responsibilities are for installation and maintenance of all traffic/parking signs, traffic signals, street lights, street land striping, and engineering for related traffic improvements. 4� - This budget is financed by Road Use Taxes. F Y 9 O - Reflects the purchase of replacement traffic counters for $12,000 4f 4t 4t 3t 4F 4t 4t 3t at 4t 44- 4t it 4r FY88 1=Y89 FY90 FY91 FY92 Actual Budget Proposed Projected Projected $1,245,645 $118,821 STREET MAINTENANCE $1,194,882 $1,435,732 $1,502,711 $1,576,715 - Work responsibilities of the 18 employees in this Division include street maintenance and reconstruction of 185 miles of streets, street sweeping, snow removal, leaf collection, storm sewer mainten- ance, and sidewalk repair at street crossings. - Cost of street debris disposal increased due to the new State landfill disposal tax. - Street pavement overlay program was reduced from $250,000 to $20,000 in FY89. However, due to the increase in the State Gas Tax, the street overlay program has been restored to $200,000 for FY90 and thereafter. " - This budget is financed by Road Use Tax. -rt •t i 3► +t tt at tt et .rt at at tt at FORESTRY $127,335 $166,031 $122,147 $129,073 FY90 - Added a new lift truck for $50,000 and contract tree services have been reduced by $15,000 annually. -it # .rt .a..rt st .rt .u. -rt at st 4t 4t at CEMETERY $138,750 $146,761 $156,712 $153,805 $160,490 't Budget represents the repayment of funds to the Perpetual Care Fund for the purchase of new cemetery maintenance equipment. Repayment is for four years at $3,700 per year. i FY90 - Budget provides for construction of road improvements in the cemetery. {+ - Cemetery crew also assists in grounds maintenance at the Civic Center, Chauncey Swan Parking area, Reno Park and City water storage areas. " - Fees for cemetery service represent approximately 30 percent of total operating budget. Average 70 burials per year. it it st tt it tt tt tt it tt tt it 41. tt FY88 FY89 FY90 FY91 FY92 Actual Budget Proposed Projected Projected POLICE ADMINISTRATION $171,002 $173,377 $192,105 $205,879 $201,638 # - Represents the Chief's office. - Budget provides $14,000 for the City to undertake the accredi- tation process from the Commission on Accreditation of Law Enforcement Agencies. i POLICE PATROL $1,860,644 $2,015,612 $2,001,203 $2,219,370 $2,294,233 a # - The current complement of officers is proposed to be increased by one officer for FY91, bringing to 46 the authorized Police Patrol strength. iat # tt tt tr .et �t tr .p. tr n tt # ar POLICE INVESTIGATION i i $256,334 $267,448 $314,784 $320,007 $337,352 i 'a Employees include one detective sergeant and five detectives. �r�sua►��t►�ritita►�rar# i l FY88 FY89 FY90 FY91 FY92 Actual Budget Proposed Projected Projected POLICE RECORDS AND IDENTIFICATION $303,991 $397,262 $354,219 $370,250 $389,760 - Provides for 24-hour capability to serve information needs of Police Officers and the public. j it iti►+tttttitat##it### . f POLICE COMMUNITY SERVICES j $ 31,453 $ 35,976 $139,376 $130,749 $139,547 - Budget reflects 12 crossing guards and the creation of the new Community Services Bureau headed by a new sergeant position. r Additionally, the budget reflects the creation of a Police Reserve. jl s ! { �I i FIRE SERVICES $2,535,444 $2,248,182 $2,403,720 $2,614,847 $2,758,802 I F Y 9 1 - Addition of a new Fire Training/Public Education Officer. - Hazardous materials training and creation of area -wide response team. F Y 9 O - Addition of 3 fire lieutenants to replace 3 firefighters. # at st tt r► it at �t it at it n i. tt ��T FY88 FY89 FY90 FY91 FY92 Actual Budget I Proposed Projected Projected ANIMAL CONTROL $119,883 $158,168 $180,183 $183,927 $192,759 F Y 9 O - The cities of Iowa City and Coralville will begin the construction of a new joint animal shelter at a cost of approximately $250,000. - Budget reflects additional cost for a new Kennel Assistant to relieve animal control officers of routine clean-up duties. ###########iF## HOUSING AND INSPECTION SERVICES ADMINISTRATION $ 90,290 $ 89,514 $ 92,529 $ 97,699 $102,997 - No substantial change in service. #+t+t#+k.3* r4*4Ftr+f�it# BUILDING INSPECTION $179,483 $190,121 $201,041 $210,379 1 - No substantial change in service. - Building inspection fees provide for 80+ percent of costs. . nita#arirnaf►it+rtruir $224,351 FY88 1=Y89 FY90 FY91 FY92 Actual Budget Proposed Projected Projected HOUSING INSPECTION $ 99,021 $130,742 $127,080 $133,374 $141,422 - No substantial change in service. - Housing inspection fees provide for 60 percent of costs. -naritar#u4n##-It +ra►at# RECREATION $831,037 $1,105,327 $1,181,307 $1,235,643 $1,288,913 FY89 - First full year of operation of new swimming pools. One position added. - Recreation fees provide 40 percent of costs. 4*4*#iF4*4*49.#4*0*46#4*4* ZIAUJI $478,423 $546,427 $554,075 $589,117 $611,136 The 10 full-time employees in the Parks Division are responsible for maintaining 700 acres of public lands. Division performs routine painting, construction related projects on all City buildings. p - Budget represents repayment to Parkland Acquisition Fund for previous capital projects - $18,000 per year for five years. F Y 9 O - Special capital projects planned include: • Playground equipment replacement - $10,000 • New grills, tables - $4,500 4* 4& 4* 4u. dt n 40 .p.." it # iF ii it FY89 FY90 FY91 FY92 FY88 osed Projected Projected Actual Budget Prop LIBRARY $1,285,689 $1,458,202 $1,484,106 $1,572,376 $1,624,178 de st of F Y 9 O them 3eyearbbudget planuter reflectsatheneeds secondto year of an $11,000 per year payment. # - Budget represents a new Development Director to be financed from Library Endowment funds. PARKS AND RECREATION ADMINISTRATION $ 89,222 $ 99,770 $102,920 $108,721 $114,460 +* - Represents the Director's office and the central information resource for the Department of Parks and Recreation. - Director serves as staff to the Parks and Recreation Commission and the Parks and Recreation Foundation. I FY88 FY89FY90 FY91 FY92 Actual Budget Proposed Projected Projected SENIOR CENTER $284,864 $300,908 $280,631 $300,429 $310,244 The Senior Center Commission serves in an advisory role to the City Council, and the Senior Center Coordinator serves as staff to the Commission. - The County Government provides 20 percent of the funding for the Center. F Y 9 O - Paint and repair exterior window frames. F Y 9 O - Adds $12,700 for an additional 20 hours per week of volunteer coordinator time. #tt#ir tr it at it +r it it at tr it , j I PARKING OPERATIONS i $1,813,211 $2,320,672 $2,099,400 $2,164,839 $2,221,394 - Proposes increase in monthly parking fees. i i �i POLLUTION CONTROL II $5,297,610 $6,055,046 $5,740,031 $6,137,901 $5,957,965 " - Increases are due to debt service payments for new treatment plants and neighborhood sewer construction. Additionally the budget represents costs to staff the new treatment plants. +rtrsttr#iritutr#-0tar4*-* FY88 FY89 FY90 FY91 FY92 Actual Budget Proposed Projected Projected WATER SERVICE $2,188,973 $2,656,296 $2,648,089 $2,666,730 $2,832,266 4t 4 4 4a 4e 4e 4t # 4e 4e 4 4t 4 4t REFUSE COLLECTION $601,892 $686,641 $709,141 $753,976 $804,637 # - Significant increase in operational costs due to new state landfill disposal tax and requires residential refuse collection rates to be increased from $5.25 in FY89 to $5.50 in FY90 and $5.50 in FY91. The rates are for estimation purposes increased to $7.50 for FY92. This is due to the likely inplementation of new recycling programs. # - Residential refuse crews pick up an average of 52 tons of refuse per day. 82,000 tons are landfilled each year. - The City paid the State $150,000 in FY89, and it is estimated payments of $204,000 in FY90, and $255,000 in FY91 for the new State landfill tax. In FY88 the City paid $25,000 per year. 4f 44. 4r 4 4f 4t 4r 4e t 4t 4e 4t 4 4t LANDFILL $636,259 $1,179,101 $1,149,380 $1,238,433 $1,282,414 Major increases due to State landfill disposal tax and need to escavate new fill areas as well as numerous studies to be per- formed to comply with the new State Groundwater Protection Act. 4t 41. 4F 4t 4t 4t 40. t 4t 4r 4t 41. # 4t FY88 FY89 FY90 FY91 FY92 Actual Budget Proposed Projected Projected AIRPORT $145,453 $201,156 $155,852 $167,671 $169,781 Currently pending with Federal Aviation Administration is $1 million+ in grant applications for airport improvements. FY90 - Property tax support for FY90 is planned to be $41,000, not including debt service. - Current property acquisition negotiations would require addi- tional City tax support through bonded indebtedness or general revenues to pay City's share of any property acquired. No funds have been budgeted. i i sr-ir#+f it ar##-it to +t •t as +r PUBLIC TRANSIT $1,928,871 $2,007,853 $1,991,824 $2,146,712 $2,279,163 i - Addition of new paratransit service for weekday evenings and Saturdays. - Maximum allowable property tax rate for Transit has been reflected in the budget plan. ############ir# /3f� FY88 FY89 FY90 FY91 FY92 Actual Budget Proposed Projected Projected it # tt it tr •r tr ar tt st tt it it st r { i i f i $ 41,018 $100,268 $ 10,258 �3f� JOHNSON COUNTY COUNCIL OF GOVERNMENTS ADMINISTRATION $ 33,002 $ 37,969 $ 36,968 $ 38,836 TRANSPORTATION PLANNING $ 79,046 $ 84,515 $ 90,052 $ 94,622 t 1 }} RURAL PLANNING d $ 6,039 $ 9,601 $ 9,227 $ 9,737 i HUMAN SERVICES $ 36,093 $ 38,785 $41,883 $44,180 it # tt it tr •r tr ar tt st tt it it st r { i i f i $ 41,018 $100,268 $ 10,258 �3f� FY88 FY89 FY90 FY91 FY92 Actual Budget Proposed Projected Projected 0 COMMUNITY DEVELOPMENT BLOCK GRANT $919,205 $660,000 $650,000 $650,000 $650,000 F Y9 O - Projects approved: 1. General Supervision $105,000 2. Community Planning 12,000 3. Housing Rehabilitation 300,000 4. Property disposition costs 3,000 5. Women and Minority Business Enterprise 2,500 6. Curb Ramp 7,000 7. Emergency Housing Repairs 6,000 8. Hillcrest Family Services Renovation 25,000 9. Cedarwood Neighborhood Center 50,000 10, Youth Services Center 7,675 11. Potters Studio Accessibility 6,805 12. Human Services 90,000 13. Hoover Elementary Ramp & Playground 5,000 14. Contingency 33,020 $650,000 Rental Rehabilitation Grants $ 93,000 FY88 FY89 FY90 FY91 FY92 Actual Budget Proposed Projected Projected ASSISTED HOUSING PUBLIC HOUSING $127,090 $114,220 $120,980 $126,180 $133,557 " - City owns and manages 62 units of public housing. These units i were purchased and/or built with federal aid. SECTION 8 CERTIFICATES $1,453,512 $1,510,391 $1,589,043 $1,640,873 $1,695,554 This program provides rental assistance for eligible families, elderly/handicapped/disabled and displaced persons. Participants pay 30 percent of adjusted income and City Housing Authority, through federal aid, pays the ditference within established guidelines for rents. s SECTION 8 VOUCHERS $400,344 $762,204 $749,524 $773,574 $798,666 - A new Federal Program similar to Certificates which provides for similar eligibility requirements. Currently 100+ citizens are participating. i -tt at tt tt tt tt #tt tf#it#it at � EQUIPMENT MAINTENANCE $937,327 $1,236,564 $1,307,055 $1,380,651 $1,459,968 ." - Maintenance of City fleet, with the exception of Transit vehicles. #######at#####i! TRANSIT EQUIPMENT MAINTENANCE $475,569 $534,014 $554,851 $586,222 $622,439 i - Maintenance of Public Transit fleet, I i I tt �r aF tr tt it it at # it # ;t tr u . i /3f .., ... —.. e __ ... ,, i... .. —. .. .. ;� _ fr t i � -t t� I, � 1 1 `:1 s � �, � .� � .l 1. t. :' .:. i �. .. ... w �: .• City of Iowa City MEMORANDUM Date: January 12, 1989 A /I n _ To:\City Manager and City Council From: `, Jahn Lundell, Transit Manager Re: \N Iowa City Transit Promotional Campaign The purpose of this memo is to make you aware of an ongoing pfomotional campaign aimed at bolstering Iowa City Transit's ridership. I believe the system is now operating at the appropriate level of service for this community. While the service reductions which occurred in July, 1987, were difficult and somewhat painful to accept at the time, I feel they were necessary to restore the financial health of the system and to bring the service level more in line with the community's use of the system. Now the challenge is to boost ridership by increasing the community's awareness of the system. Using petroleum overcharge funds granted the City by the Iowa DOT, we are in the midst of an aggressive marketing campaign. The campaign's level of effort is unprecedented at Iowa City Transit. I want to emphasize that the eligible uses of petroleum over- charge funds are very restrictive. The funds could not have been used to offset the everyday system operating costs. Marketing is one of the few eligible uses. Portions of Iowa City Transit's marketing campaign are described below. Direct Mail Using the Val -Pak Company, we have recently accomplished two direct mail promotions. In early November, a coupon good for one free ride was mailed out to all households in the Iowa City area. On January 11, a free ride coupon aimed at college students was mailed to all dormitory rooms, fraternities, sororities, and major apartment complexes. The purpose behind this promotion is to entice new riders to try the system and hopefully they will continue using the bus. On the coupon the user is requested to fill out their name and address and are asked whether it is their first time using Iowa City Transit. If they answer yes, I send them a letter thanking them for using the bus and provide them a complete set of schedules. I am also sending them a follow-up survey asking whether they used the bus again and asking how we can improve our service. Campus Scene Advertisement Iowa City Transit has a full-page, color advertisement in the recently -published Campus Scene magazine. This very professional appearing advertisement was produced using a local photographer. The magazine is published by Stamats Communications, Inc. of Cedar Rapids. The promotion is aimed directly at college students. We are positioning ourselves against CAMBUS by sending the message we go all over Iowa City and back again. The magazine also contains a two-page bus route map with schedules. 435, 2 3. Newspaper, Radio and Cablevision Advertisements Iowa City Transit has run numerous advertisements on local radio stations. These ads have had various themes ranging from holiday greetings, encouraging usage of the Transit Telly information center, to general ride -the -bus messages. We are also running a message aimed at using the bus in cold weather on the Heritage Cablevision weather channel. Several newspaper advertisements have been run in the Daily Iowan and Iowa City Press -Citizen. 4. Television Promotion The most significant, and hopefully effective, of all our promotional efforts is a campaign that is about to begin with KCRG television in Cedar Rapids. During the month of February, Iowa City Transit will be sponsoring Denny Frary's 6:00 p.m. weather forecast. Iowa City Transit will co-sponsor with KCRG their weather word contest. In addition to being announced on the air, the daily weather word will be displayed on board all Iowa City Transit buses. Daily, weekly, and a grand prize will be given away to weather word contest participants. The daily prizes are "portable bus shelters" (more commonly referred to as umbrellas), the weekly prize will be a snow blower (which the winner will be told can only be used on sidewalks, not to clear their driveway) and the grand prize is a trip to Hawaii (the largest transit system operating Scania coaches is in Honolulu). After the contest ends, a considerable number of• 30 -second Iowa City Transit commercials will be aired during the month of March. From mid-January when the weather word contest promotion begins through the end of March, Iowa City Transit will be receiving a huge amount of exposure. Such a massive campaign is highly unusual for Iowa City Transit and it would not be possible if not for the funds provided by the Iowa DOT. I will be disappointed if all these efforts do not result in an increase in our ridership. I sincerely believe we provide excellent transit service. What we need to do -now is enlighten the public about our service. Thank you and please feel free to contact me with any questions or comments. bj/pc2 /3S SUNDAY. JANUARY 1; IPSP Real Estate Y 27 Ae Nctu Mork dogs Impact Fees: `Blackmail' or a Fair Sharing of Costs? New Hampshire^. ;• l lsucnr•MSet "ter InrevlewlnAdevelop . gsryJ �.e / "We're IS1�r� �t-I a[Jlt((la S , 'ti.• r - .J, NI S; mens plink•• he Cold, nequn to lmbl all In, Impoa adlmrts effort h, inclu• rrheola, for Wnsiderlllg l•lj� J�(��r \I,~I-'� A.UniformT Levy .._T' th me parka and w- note :� `, aN lire nwIeelllxl.' ��. communities rwltl fare a" addedWr den 1111 ✓ In InNlluxnA Imnul Inn, n N•Mua, c ng, he rya„ BYMICNY BACA It.oveedlnlmaidrrinpid,iru 1em for lu ewlhwen PNdnm fa.1 yrm m dal .,inIIMI'a comera well a ane,, NA,xae N.11. Droleeu mere. • "On um levr4 h arcma IIA, • Kral aoM fhb Cory a aD.= helod null and MMI lanp{1osint-dc rommunl.9 In 1111 elute — Into 11 Mr. IloeuM1 CoIJ, "WI wnm yy -- you 11ntleit reg emnt, segln{ • deveblrr to gree Iw pay III mlh If remedy to _ .z, .. and L mi me mtlY eemNY Iw 8eI ImDlmp . ,be 111Ma .HWna borden to albs Ine lmrlNC IgR. raincoat plana to Wild 1,150 Monte,cola end Jl;pod Moa. 1. of Nous'al aPaaw m 111e {faactt Cole. Thus lis m111M, N IM Corm of fees hourand Mad. will M MM avoc IP vean and will A� al can Can an, Mice Preliminaryrendering of houses planned for Nashua, N. H., project that 'nary will have 3,45O uniu and 225,000 square feet of eommecial space. n the be my. . I,.psu +F daduon for powlbtthlN brun.r. M{In mom.BuuM New !=11l. lempmu, home Build. awn• en Aauabllm •MIM Ner Ilamyslnre As. Jl for salctlm of Nealmn successfully lobbied wlm• •{,Ictal an rICreepl last year to Drra•atnte M. law nlabl 010, Sint n Import fee formula for WIM. radlmDrovrmmta. q{I4 Both Mount agai wch feeuren new WOMu Co. that will drive up IM rat of 'Neo flou".ral discounpe new W,Illesaactwh • ly. But •draMea d Impact fee, argue that rads ninon now MMp up with one demand nrfor for mussed urvlee• mocha by rapid ,Me {{roam, That, have ts,m ourgrmem u0aoe Imo Iha Ifail'r comer grermmt. Mm is per In Amort Tammll Jt, • principal In the yrbp Tamposl Company. CAM a stair 1mMnper A Inc• aptrm scald In nurr that deveiore'. are Isere blrly.sussed roe growth ,JIM lmprm'e. moths mmis apo that communities ales pay 1Mm Ince•hir.hve W wrh lmpmvemenn. I. Ger. "Orbemver you Br in the Plannln, bard I. has yyowu and up ogotbitln,," he Cold. "Impact lib{I h,un,mucbfairenystem. WeMldmore Chad not fair Nae, f can't I"InA flare's any spm qurmbnno whale Written has shred 10 us Cath and It', much more of • difficult pruml NICK, because of H.-- of l" Mn VameY sold 1M Ilell'a Comer 'Coo lhn "Mme Wlldela have everylAmq to ,,.,,nCold mthin, Io lou by Impact tee nlalnlm" In Nashua Planning UlrKlor nand Boesch cid be i1sf11 Comer be,wounns Bad changed Mw IM city will deal with de"hement. The Illy has lawn Io pass, earned rod, am ."be, people will he ante solum on I,, Loll f 0Ine lll[1•ImI, rKenlly dllll Ina., p0 oMrI leen IMI, town M, led ImodeveioPenbtmaaumMli Aly became of Coolly nNNArepin{f , IMC has But on Mid Ila elfum In VI on Import Imo Cur ne cry ... C Ihes mufaki fore I1;pW studyof ouch a be r n Call year a IM ellys'N.C. MI. h Cold city leaders opposed as Inc cI c 11em Int Nalhna'+ olM1[m q lubind V A sold have "Wry, • [nilly dr, analysts of Ine alea'a mpnM tmprovp :; nmfs and didn't ..it, nose to formes 7 wh • synrm for Iha1 area Comer thin' • entire city. hu,, , Isrmm blueeolhr Illy Iu.w._ eeh bedroom roI munity, I. In a I.B. +g Impact abnq IM Malarh lsexa Mr. a p I-flon has risen INT total I l{hlly orer.pppP mw, according too to pbnnbll ol0cr. N•mM', gmach,.: owed lately in IM 1ulutdo, be ".I Nle motet. WI 11 amMled for ep'r u oI IM Iner[aae In the sfale's mpow IMI, Mr. Vamry use. I olinta.. have PnlaN tM 11.111 Con +I Plod u a s,eY ogonumty In "an 1M pmol ob motor utibn ollMlr Cory. , .,an for Ntll'a Corner Alia for ld -IR oas,N Vols, wind NJIM and Noe .ala. If will"'.It • rola of If mely "Conn, — Comblus end e/onhaelder.... Mmeaare.Mem II foIr Md.pout IC Dec. sh p. rhlrn , named •Ile, be 11.11• ore oPernN s dairy lam m Camf4sf ComPa sYU M eNbIBMd In , General Fund - Pure Fund Balance Y FY88 Actual FY89 Estimate FY90 Projected FY91 Projected FY92 Projected Beginning Fund Balance $ 2,355,228 $ 3,201,590 $ 2,750,381 $ 3,471,348 $ 3,228,923 Receipts 16,733,337 17,198,720 18,451,930 18,962,072 19,980,248 Expenditures (15,886.975) (17,649,929) (17,730,963) (19,204,497) (19,855,185) Ending Fund Balance $ 3,201,590 $ 2,750,381 $ 3,471,348 $ 3,228,923 $ 3,353,986 Less Reserve Balances (797,797) (480.868) (613,053) (565,533) (652,125) Pure Fund Balance E2.403.793 11,ZL9 513 $2,858,295 $2,663,390 JZJL1 861 Y General Levy FY89 FY90 FY91 FY92 Tax Rate Tax Rate Tax Rate Tax Rate Dollars per $1000 Dollars per $1000 Dollars per $1000 Dollars per $1000 General 8,387,538 7.408 8,770,989 7.647 8,940,900 7.568 9,021,695 7.531 Tort Liability 660,258 .583 520,000 .453 628,818 .532 682.000 .569 Total General Levy 9.047.796 7.991 9.290.989 8.100 9.569.718 8.100 9.703.695 8.100 Property Tax Subtotal 12,344,697 11.549 13,260,282 11.695 13,892,820 12.098 14,448,344 12.215 15,314,968 12.770 Ag. Bldgs. b Land Total Levied Replacements: Military Exemptions Monies b Credits Personal Property TOTAL TAX REVENUES 9,881 3.004 8.327 3.004 8,233 3.0048.233 3.004 8,233 3.004 12,354,578 13,268,609 13,901,053 14,456,577 15,323,201 13,800 28,416 400.000 12.796.794 13,800 28,416 400.000 13.710.825 13,800 28,416 400,000 14.343.269 13,800 13,800 28,416 28,416 400,000 400,000 14,898,793 15.765,417 FY88 FY89 FY90 FY91 FY92 Tax Tax Tax Tax Tax Rate Rate Rate Rate Rate Per Per Per Per Per Dollars $1000 Dollars $1000 Dollars $1000 Dollars $1000 Dollars $1000 General 7,629,913 7.143 9,047,796 7.991 9,290,989 8.100 9,569,718 8.100 9,703,695 8.100 Employee Benefits 757,208 .709 700,982 .619 1,382,432 1.205 1,590,645 1.346 2,264,360 1.890 Tort Liability 743,438 .696 - - - - - - - - - - - - - - - - Subtotal 9,130,559 8.348 9,748,778 8.610 10,673,421 9.305 11,160,363 9.446 11,968,055 9.990 Debt Service 2,700,618 2.520 2,900,091 2.545 2,600,000 2.253 2,650,000 2.229 2,700,000 2.240 Transit 513,520 .481 611.413 .540 619.399 .540 637.981 .540 646.913 .540 Subtotal 12,344,697 11.549 13,260,282 11.695 13,892,820 12.098 14,448,344 12.215 15,314,968 12.770 Ag. Bldgs. b Land Total Levied Replacements: Military Exemptions Monies b Credits Personal Property TOTAL TAX REVENUES 9,881 3.004 8.327 3.004 8,233 3.0048.233 3.004 8,233 3.004 12,354,578 13,268,609 13,901,053 14,456,577 15,323,201 13,800 28,416 400.000 12.796.794 13,800 28,416 400.000 13.710.825 13,800 28,416 400,000 14.343.269 13,800 13,800 28,416 28,416 400,000 400,000 14,898,793 15.765,417 Taxable Valuations P FY89 Certified FY90 Budget FY91 Projected FY92 Protected i Taxable Valuation j (For debt service $1,142,247,792 $1,154,077,090 $1,188,699,403 $1,205,341,194 I levy only) TIF Valuations (7,229,412) (7,041,435) (7,252,678) (7,354,216) Taxable Valuations (For all levies but 51.135.018.380 51.147 .035,655 $1.181.446.725 51,197.986.979 debt service) P PROPOSED FINANCIAL PLAN FISCAL YEAR 1990 THRU 1992 C I T Y O F I O W A C I T Y, I O W A CITY COUNCIL John McDonald, Mayor William Ambrisco Randy Larson Darrel Courtney John Balmer Sue Horowitz CITY MANAGER Stephen J, Atkins BUDGET ANALYST Teresa Kimble FINANCE DIRECTOR Rosemary Vitosh 137 I CIVIC CINII.N • 4111 FAST W'AS111NOTON S'IHIIT • IOWA CIII'. IOWA S1240 City Council City of Iowa City Mayor and Councilmembers: w Re: FY90 Financial Plan CITY OF IOWA CITY In preparing the fiscal year 1990 budget, we have again prepared a three-year plan. This budget process remains a departure from the more widely used annual budget. This multi- year fiscal policy of program planning and financial forecasting will continue, in my judgement, to assist us in making those decisions necessary to direct our program of public service well Into the future. Our City government continues to enjoy a positive financial position and the proposed financial plan represents fiscal policies which allows the City government to preserve its financial health and provide a program of public service which meals basic community needs. However, increasingly, the operating budget will be financed by locally -generated revenues and no significant growth is anticipated in state and/or federal aid and yet the budget does represent the imposition of significant new state and federal mandates to be financed by local resources. Although the City's financial position is healthy, I remain concerned over the continuing state and federal legislative control that often dictate our local financial policies and particularly in FY92 (the 3rd year of this plan) when many critical financial policy and service programs must be reviewed if we are to maintain our fiscal health. Additionally, our ability to self -determine the extent and type of public services we wish to provide seems to become more limited each year. The 90's will provide interesting challenges in that we must work diligently to preserve our fiscal health and yet we all know full well that additional mandates will be imposed upon our local government without the commensurate financial aid from the Slate and/or Federal govern- ments. The agenda for the 90's is clearly one to satisfy state and federal programs and policies with even fewer resources being available. One only need review the federal II government's policies concerning federal taxation and program responsibilities to clearly understand that resources to local governments will be more and more scarce. The 90's appear to again be an era of expanding environmental monitoring and regulation of the service delivery activities of local governments. While the goal of these environmental programs are commendable, we must make no bones about it that the City will be expected to satisfy the state and national agenda with respect to these Issues. Simply put, there will be _ little financial flexibility for local program changes in that locally generated revenues will be diverted to satisfy the issues of the state and national agenda. One of the environmental Issues that Is likely to require difficult fiscal and political decisions on the part of the City Council will be waste collection and disposal. The 80's saw the City undertake major capital projects to satisfy state mandates by beginning construction of wastewater treatment facilities. With the adoption of the new State Groundwater Protection Act and the Federal Waste Minimization and Control Act, the 1990's will offer new environmental issues as challenges to local governments. Expansion of our role in dealing with hazardous materials, Imposition of new regulations on the part of OSHA, and more critical review of our water supply and treatment will all have long-term operational and rather significant capital expenses tied to satisfying these mandates. The budget plan, as proposed, allows little program planning and financial latitude; yet, we are able to recommend in this budget plan a number of service changes. I do believe with thoughtful long-term planning we can demonstrate budget stability, provide Improvements to our municipal services, and still meet federal and state mandates. ! Incorporated within this financial plan is the capital Improvements program which again j represents few new capital project Initiatives. Those that are recommended are oriented toward the few remaining federal and state aid programs. it is unfortunate, but lt appears this Is the only practical capital improvement policy we can undertake unless there is a willingness to reduce operating services to finance expanded capital projects. This Is a policy I cannot L recommend. During the upcoming year, many projects will continue through various phases of construction to meet our obligations with respect to state and federal mandates for wastewater treatment. Accordingly, a number of the capital projects proposed, such as those involving stormwater and other street -related Improvements, are planned to take advantage of this construction process. Additionally, in order to keep our parks and recreation system at w i a reasonably high level of appearance, a number of smaller parks and recreation capital projects are recommended. r /37 The financial plan has been balanced for a three-year period, and the City's share of the property taxes for an average residential home would increase by 3.5% in FY90, 4% in FY91, and 6% in FY92. This is an annualized increase of 4.5% during the three-year financial plan. During budget preparation, a fiscal policy was applied whereby average tax Increases should be at or near the rate of inflation. Our expenditure and revenue estimates were based upon a careful review of national economic trends, as well as Iowa and local area indicators. We also discussed with the many private businesses that provide the city government with goods and services their pricing policies to assist in our projections. We have considered State and Federal financial mandates and how they affect our local government. These have been incorporated Into our estimates. Dramatic changes, particularly in any national economic Indicator or state legislative changes with respect to tax policy and/or financial aid, will have a direct effect upon the maintenance of this local tax policy, as projected. Therefore, as has been our past practice, the budget plan will continue to receive periodic reviews during the fiscal year to monitor any change in expenditure or review trends. The new year will bring an opportunity to maintain our City's financial health although increasingly dependent upon local resources. While the state and federal governments continue to Impose new policy Initiatives on our local government, we are not without community successes that need to be identified as well as opportunities to Improve upon our program of service as reflected In these budget recommendations. We can hopefully begin planning for a new park on the land immediately adjacent to the south wastewater treatment plant. Additionally, our community will be welcoming a major new industry and we saw the expansion of numerous existing Industries, thereby giving us confidence in the general economic conditions of the City. These positive Initiatives, both public and private, are critical to maintaining the character and quality of our community as we know it. The 90's will be an exciting time and any local government which hopes to undertake and provide leadership for the future generations can only do so with a well -Informed public and prudent fiscal policy. Sincerely yours, Stephen Atkins City Man ger / 37 BUDGET HIGHLIGHTS Forestry The budget plan proposes the purchase of a $50,000 lift truck in FY90 to allow our Forestry crew to perform work that had in the past been contracted to private tree trimming services. To finance the purchase of the truck, our annual private contract has been reduced from $22,000 to $7,000. Traffic Engineering This division also had a reduction in personnel in the previous fiscal year and has been able in its assignment of personnel to continue to conduct a high quality traffic engineering and review program. In order to Improve upon that effort as well as replace outdated equipment, new traffic control counters have been recommended ($12,000). This new hardware will significantly aid the Traffic Engineering Division in providing traffic control studies and is adaptable to the recently acquired microcomputer assigned to this division. Engineering 1. With the reductions made in the capital improvement program in previous years and no plan r to significantly expand those projects in future years, that is, those requiring In-house engineering, staff reductions were made in the previous fiscal year. Upon review of our L engineering capabilities, we have determined that the productivity of our engineering staff can be significantly increased and improve our ability to provide in-house design of projects by way of one-time purchase of a new computer-aided design system ($20,000). r— Fire L The proposed financial plan represents many changes with respect to our fire operations. During the course of the last fiscal year, the Issue of hazardous materials incident management and the federal requirements associated with our response to such incidents have heightened the need to improve the training and equipment for our firefighters. An area -wide effort is underway to further study (City share $15,000) the response to hazardous materials incidents ` 137 and in cooperation with area volunteer fire departments, we can expect the need for significant commitment of resources to train our fire personnel. Training will continue to be a critical departmental need and accordingly in FY91 the position of a new Fire Lieutenant is recommended to serve as a departmental training and public education officer ($41,000). In the upcoming years, as we are about to undertake with our police, we would like to spend more time in our schools and neighborhoods advising and guiding our young people and citizens with respect to fire safety and education. — The budget plan also represents a commitment to the City's involvement in an Improved 911 public safety communications system and financing has been provided in the Police budget ($10,000) to share in the appropriate studies and review. Also, in order to improve communications and the callback response for our fire officers, particularly in the event of major fires, pagers will be purchased ($7,500 per year for three years) and assigned to each of our fire personnel. Federal OSHA requirements will require an additional local expense and during the course of the three-year financial plan, approximately $25,000 in new fire coats and related equipment will be purchased to meet these new standards. This is in addition to our continuing replacement and upgrade of fire equipment initiated two years ago. Three Lieutenant positions will be created in FY90 to replace three Firefighter positions. These command officers will be assigned to the City's new ladder truck. This not only affords greater promotional opportunities from within the department, but also Improves our management capability at minimal annual cost ($7,100), Wastewater Management This budget plan represents an increase of 6 personnel to meet staff requirements for the City's wastewater treatment system. The contractor will be concluding the construction of the renovated north treatment plant in late 1989 and the new south plant would be on line by late 1990. These are minimal slatting additions which I believe will allow us to fulfill our obligations to operate our wastewater treatment services as well as meeting state and federal mandates. This process will be scrutinized very critically over the next several years as we begin gaining experience in the management and the new technologies associated with the new wastewater treatment system. 37 Streets With the Increase in the State gasoline tax and a projected increase in the City's share, the street overlay program, reduced from $250,000 to $20,000 for FY89, has been restored to - $200,000 for FY90 and thereafter. _ Aid to Agencies This budget represents the continuing financial support provided to various area social service agencies. The total proposed budget for these agencies is $215,840 for FY90. Budget requests for FY90 from these agencies were, in selected circumstances, up dramatically. These requests make it difficult to provide for any type of three year plan and thereby the budget as proposed represents financial commitments equal to that proposed in last year's three year financial plan. Dramatic fluctuation in Aid to Agencies support, particularly for programs over which the City Council does not have management control, make the budget planning process difficult. Of the $215,840 budgeted, $90,000 is financed by the Community Development Block Grant and the remainder from the General Fund. The City no longer has Federal Revenue Sharing to use as a resource. - Police The FY90 budget represents many changes In the programs/projects undertaken by the Policefi Department as well as providing for new and more modern facilities and equipment. The _ budget plan represents the addition of the position of Community Relations Officer and associated expenses ($40,000). This position will be utilized to expand police community ^' education efforts in the school system and neighborhoods. A unique team approach will be tL. utilized whereby the Community Relations Officer will head this new educational and community service Initiative and be supported by our other police officers, trained for presentations in f special education programs such as drug abuse education,bicycle safety, citizenship, etc. The police budget also represents an expansion of the desk and dispatch staff, whereby a - additional personnel are proposed to provide not only expanded coverage, but also relieve uniformed officers from these duties. Our research indicated that approximately 3,000 hours of uniformed officer time was annually assigned to the police front desk and dispatch, thereby it was our judgment that by providing additional front desk and dispatch coverage ($26,000), we make uniformed officers available for more pressing police duties. /3,7 The budget also represents the creation of a Community Services Bureau within the department. This bureau will be headed by a new position of Administrative Sergeant ($40,000) and will be responsible for supervising the community relations program, animal control, serve as training and planning officer for the department, as well as numerous other Internal administrative duties. Additionally, the bureau will supervise the proposed Police Reserve Officer program. In an effort to again relieve uniformed officers for more pressing police duties, the budget proposes to create the police reserve. These trained citizen volunteers will be _ responsible for assisting our uniformed officers in special events and other related activities that have traditionally required our assignment of full-time sworn personnel. The first year cost is $17,000 and $2,000 annually thereafter. With the adoption of this proposed financial plan, the City will also be embarking upon a significant change in the physical facilities for the Police Department. The budget also represents the construction and remodeling of new facilities for our animal control program ($250,000 capital cost) as well as an expansion and renovation of the current police offices (est. $400,000). This work begins to address what has been a woefully Inadequate police operational center. Many proposals recommended in this budget, such as permanent staff appointments will be reserved for the new Chief of Police. Additionally, in order to begin a program of expanding our street patrol, the financial plan represents the addition of one new police officer in FY91. Numerous information systems Improvements or modifications are planned within the Police Department as throughout the City to provide our Police Department with the latest technologies and information processing to Improve productivity and response to our community's overall policing needs. The accreditation process ($14,000) is recommended for FY91. Refuse Collection/Landfill Probably no other municipal service will receive as great a scrutiny as our refuse collection and disposal service will receive in the upcoming years. The budget plan represents an Increase -- in the residential refuse rates to cover primarily the cost of the Increasing state tax on the landfill fees. Additionally, the Department of Public Works staff discussed the need to Increase our refuse collection crews due to the fact that our current staff level has not changed since Igao, yet over 1,000 new units of single-family/duplex housing have been absorbed by our collection crews. In order to continue the high quality of service, it may be necessary at some i r, 137 M � time to provide for an additional refuse collection crew; however, at this time, I believe we have an opportunity to gain experience with contractual service management associated with refuse collection, a certain need in the future. It is proposed that selected areas of the city be provided with contract refuse pick-up under City supervision. We believe we can provide the same quality of service through the use of private contracts for the selected areas, reduce the burden on our existing crews, and also gain experience In the administration of refuse collection contracts, likely to be of critical Importance In the future as we pursue source separation, recycling, and other new policies with respect to our refuse collection and disposal process. The budget plan also proposes a significant increase in the refuse collection rates for FY92. These were merely estimates. it is anticipated that we will have resolved all critical policy questions by that fiscal year and with completion of all studies, recommendations for implementation of many new Initiatives may begin. As I am sure you are aware, this cannot be undertaken without public support and an understanding that refuse collection and disposal costs will of necessity need to be Increased. Economic Development `' This program continues to represent the cost associated with the Economic Development Coordinator and our contribution to the Iowa City area development group. It is to be financed through the Urban Development Action Grant (UDAG) repayment. The budget also provides $30,000 for the downtown marketing study. Senior Center j The budget proposal provides for $12,700 in funding for 20 additional hours per week of support staff to assist in volunteer coordination activities. Contracted painting for the exterior o1 the building is Included, as well as remodeling of one of the larger activity rooms. r Library The Library Board has requested and this budget Includes a Development Director to be i i financed from library endowment funds. Approximately $11,5oo of annual expense to support .+ this portion will be financed from general revenues. /3 J Data Processing Last year's Financial Plan included funding, over a four year period, for the upgrade of the City's mainframe computer. The upgrade is scheduled for Spring, 1989. In addition to providing more computer power to better meet current users' needs, the upgrade will provide -- solutions to two other major needs. The Police Department, which has outgrown its current computer system, will be added to the main computer. Networking of the Word Processing Center with off-site City offices will be facilitated through the main computer, as well as eventually enabling direct communication links between all departments. -- Transit The last financial plan (FY89) represented an attempt to stabilize transit services, that is, following the service reductions o1 FY68, the financial plan would provide a 3 year period o1 no significant service changes, hopefully to provide time to recapture and renew community interest in transit ridership. Unfortunately, ridership continues to decline and property tax support for the system continues to grow. Ridership was 2,349,000 in FY83 and had declined _ to 1,500,000 in FY88. Property tax support Increased during the same period from $276,000 — to $848,000, an increase of over 300%. Projections Indicate that we cannot expect any dramatic turnaround In ridership and the property tax subsidy for FY90 is budgeted at $1,093,000. The SEATS contract has been increased by $30,1]00 in FY90 and thereafter to meet the request of area handicapped citizens for paratransit service on weekday evenings and Saturdays, _ Transit service Is slightly expanded for FY90 and thereafter with respect to paratransit. However, by FY92, due primarily to major equipment replacement, policy discussions must begin to determine the direction of our transit system In order to provide the best available service within the public's willingness to pay local resources to finance the program. Broadband Telecommunications In order to provide for a more effective means of management control, an Enterprise fund has been established for the operations of Broadband Telecommunications, Due to the fact that they now have a permanent source of revenue following settlement of the lawsuit, It is felt that — this would allow for more critical policy and program review of their operations in the future. z"--- A GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTEDTO City of Iowa City, Iowa For the Fiscal Year Beginning July 1, 1988 & lrl�'Aev President Executive Director / DISTINGUISHED BUDGET PRESENTATION AWARD /37 1 The Government Finance Officers Association of the United States and Canada (GFOA) presented an award for Distinguished Budget Presentation to the City of Iowa City for its annual budget for the fiscal year beginning July 1, 1988. If "i In order to receive this award, a governmental unit must publish a budget document that meets program j criteria as a policy document, as an operations guide, as a financial plan and as a communication device. + The award is valid for a period of one year only. We believe our current budget continues to conform 1 W ij to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. I /37 1 CITY OF IOWA CITY FINANCIAL PLAN FISCAL YEARS 1990-1992 TABLE OF CONTENTS ORGANIZATIONAL CHART . . . FINANCIAL POLICIES FOR THE OPERATING BUDGET. . . . BUDGET GLOSSARY. . . . . . . . . . . . . . . FINANCIAL PLAN OVERVIEW. . . . . . . . . . . . General Governmental Operations. . . . . . . . . Enterprise Funds . . . . . . . . . . . Capital Improvements Program . . . . . . . . . . . CHARTS AND SUMMARIES: Impact of Inflation. . . . . . . . . . All Funds Financial Summaries. . . . . Summary of Receipts & Expenditures - All Funds . . General Obligation Bond Issues . . . . . . . . . . Transfers -In . . . . . . . . . . . . . . . . . . . Transfers -Out. . . . . . . . . . . . . . . . . Authorized Personnel . . . . . . Summary of Receipts & Expenditures - General Fund. General Fund Financial Plan Summary. . . . . . . . General Fund Reserves . . . . . . . . . . . . . . . GENERAL FUND: Policy & Administration Program: General Fund Receipts Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . General Fund Expenditures Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Administrative Receipts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CityCouncil ............................................. CityClerk ............................................. Legal Department . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Economic Development . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CityManager ............................................ Human Relations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CivilService Commission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Finance Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . PAGE i i _ 69 ;,1 1 � 2 75 5 r i 7 8 24 r 29 i 31 32 36 37 38 40 43 46 47 48 53 54 55 56 59 63 66 L 69 ;,1 4 72 75 76 i Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Central Procurement Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Treasury. ............................................ Word Processing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Data Processing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Risk Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Government Buildings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... . . . . . Civil Rights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Human Rights Commission. . Non -Operational Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Home and Community Environment Program: Planning and Program Development: Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Urban Planning & Development . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ Riverfront Commission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Design Review Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Planning & Zoning Commission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Historic Preservation Commission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ii Engineering. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I Public Works Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ! C.B.D. Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iEnergy Conservation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Resource Conservation Commission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Traffic Engineering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Street System Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Forestry/Horticulture . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i— Cemetery ... ......................................... Community Protection Program: Police: Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Patrol....... . Criminal Investigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Records and Identification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Community Services Bureau . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Fire. .. ....... .. Animal Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Housing & Inspection Services: Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Building Inspection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Housing Inspection . J Housing Commission/Appeals Board . ttJ if I 79 83 86 89 92 95 96 99 102 103 105 108 112 113 114 115 116 119 122 126 130 131 134 138 142 145 148 152 . 155 158 161 - 165 169 172 175 179 /37 Human Development Programs: 180 Recreation . . . . . . . . . . . . . . . . 184 Parks .............................. 187 Library. . . . . . . . . . . . . . . . . . . . . . . . . ... 190 • • • • . . Parks & Recreation Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193 Parks & Recreation Commission . . . . . . . . . . . . . . . . . . . . . . . . . 194 Senior Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198 Senior Center Commission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ENTERPRISE FUNDS: Parking Revenue: 199 Parking Operations . . . . . . . . . . . . . . . . . . . . 203 Parking Reserves . . . . . . . . . . . . . . . . . . . Pollution Control: 207 Pollution Control Operations . . . . . . . . . . . . . . . . . . . . . • ' ' • 211 Pollution Control Reserves . . . . . . . . . . . . . . . . . . . . . . . . . . . . Water Revenue: 214 Water Operations . . . . . . . . . . . . . . . . . . . . . 218 Water Reserves . . . . . . . . . . . . . . . . 219 Refuse Collection Operations . . . . . . . . . . . . . . . . . . . . . . . Landfill: 223 Landfill Operations . . . . . . . . . . . . . . . . . . . . . . . . . . 227 Landfill Reserves . . . . . . . . . . . . . . . . . . . . . . . . . . Airport: 229'' Airport Operations . . . . . . . . . . . . . . . . . . . . . . . . . Airport Commission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233 Airport Reserves . . . . . . . . . . . . . . . . . . . . . . . . . Public Transit: 234. Public Transit Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238 Public Transit Reserves . . . . . . . . . . . . . . . . . . . . . . . . . . . Broadband Telecommunications: 239 Broadband Telecommunications Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243 Broadband Telecommunications Commission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244 Broadband Telecommunications Reserves . . . . . . . . . . . . . . . . . . . . . . . . . . . . . DEBT SERVICE FUND: 245' FundSummary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 246' Summary of Expenditures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4' EMPLOYEES BENEFITS TRUST: 247 Fund Summary . . . . . . . . . . . . . . . . i SPECIAL REVENUE FUNDS: Road Use Tax ............................................. J.C.C.O.G.: Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Transportation Planning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Rural Planning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Human Services Planning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _i COMMUNITY DEVELOPMENT BLOCK GRANT: Metro Entitlement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Summary of Expenditures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Committee on Community Needs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Rental Rehab .............................................. UDAGRepayment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . INTRAGOVERNMENTAL SERVICE FUND: Assisted Housing: Section 8 Certificates . Public Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Section 8 Vouchers . i Equipment Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Transit Equipment Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Central Supply & Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Energy Conservation Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Risk Management Loss Reserve . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . CAPITAL IMPROVEMENTS PROGRAM, FY90-92: FiscalPolicy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Summary of Funding Sources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Description and Schedule of Projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Proposed Projects Not Funded . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . INDEX OF BUDGET UNITS BY DEPARTMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 249 251 255 258 260 263 266 268 269 272 273 277 279 281 285 288 291 292 293 296 297 315 316 LI II NARY DIRECTOR CITY CLERK LIBRARY BOARD DE TRUSTEES FIRARCE DIRECIOR -Adninietnation -Accaunting -pulch"ing -11e ung -Wold hoce&eing -Panking ROURIRG R IIUFECTIOR DIRECTOR -Alkninie MatiOn -&ulding IMP[GtIOn -Asaieted Iloui&ng -noa&in9 IMpeetion AR" i RECREACIOR DIRECTOR -Adnba&(Aation -Park& -Remeatton Go &&ifdi a BOARDS A COMMISSIONS CITY ATTORNEY V t MAYOR L CITY COUNCIL rcITIZENS OF IOWA CITY ORGANIZATIONAL STRUCTURE FOR IOWA CITY'S GOVERNMENT AIRPORT MANAGER r OCICE OI1Fi AdRin"PtAtiOn Cniminat InVUtigatiaratrot Cecond& L IdentilicatAnimat ConNot Cnosaing Guande tAllt Cita RAVAGER dhand TetccommaniCAVt Right& gy COMMVatlon ipent Maintenance onnet Adnini&tnation RARAGER t OpeAatioM ul. n9 \ •FonestAy IC •Cenetfny REC FIRE CHIEFatnation •fine Supseeaion FCP/Vfla6am\\-Advinitog •line Pntvention FGIGR CFR[ER eW/Sanitation MOIDIRACOR DEDECOFRER[jAic Engineering •Senkn Crnten-AdAiniAUllution ConOperalioM -IMkan Plafen •COBG PAog-JCCUG Peo r' io one I i r L i Ci KEY ELECTED OFFICIALS (MAYOR ELECTED BY COUNCIL) APPOINTED BY COUNCIL A MAYOR DIRECTOR/MANAGER EMPLOYED NY OOARD OR COMMISSION �1 DEPARCRER[/ADRIRIATAATIUE HEAD APPOIRCED RN CITN WAGER -OpeAating Budget Units s.. 1 I FINANCIAL POLICIES FOR THE OPERATING BUDGET SCOPE The purpose of this section is to present the policies that the City of Iowa City follows in managing its financial and budgetary affairs for the Operating Budget. The funds involved are the General fund, the _ Debt Service fund, the Enterprise fund, the Trust and Agency fund - Pension and Retirement, the Intra - governmental Services fund, and the Special Revenue fund. Most of these policies are not new, but repre- sent long-standing principles and traditions which have guided the City in the past and have allowed the City to maintain its financial stability. POLICIES I. Balanced Budget 1. The operating budget of the City of Iowa City shall be drawn so that available resources and anticipated expenditures are equal. 2. The City will maintain an unreserved balance at year-end at a level determined by Council to fund cash flow requirements in the first quarter of a fiscal year. I1. Revenues i 1. Property Taxes — A. General Tax Levy The budget of the City of Iowa City shall be drawn so that the general tax levy does not exceed limits established by State law. B. Debt Service Levy — Taxes shall be levied each year under the Debt Service Levy in the amount equal to the general obligation principal and interest due in that same year, net of the portion abated or paid by the enterprise funds. C. Tort Liability Levy I� The City levies for the expected costs of one year's premiums on property and liability insurance policies held by the City. 1 2 /37 D. Trust and Agency Levy The City shall levy under Trust and Agency for: 1. The City's share of contributions to police and fire pension and retirement systems, at rates determined by an actuary, for current sworn officers. 2. The City's share of contributions for employee benefits budgeted under the General Fund only if the general tax levy is equal to the maximum levy established by State law. E. Transit Levy Taxes levied under the transit levy shall not exceed the limit established by State law. Tax revenues from the transit levy will be receipted into the General Fund then transferred to the Transit Fund. 2. Fees and Charges The City will establish fees and charges in accordance with revenue bond requirements or for covering all or part of the related costs of providing the services. The City will review fees and charges, at a minimum, on a biannual basis. 3. Investments The City will invest 100% of idle funds and will obtain the best possible return on all cash investments within the limits of the State law. 4. Intergovernmental Revenue Revenues from local, State and Federal governments will be used according to the restrictions or intent placed on each. 5. Additional Revenue Sources The City will continue to search for additional revenues as a method of balancing its budget. III. Expenditures 1. Current Service Level Maintaining the current level of services will receive first priority for funding. i 2. Cost Effective Programs The City will encourage technology and capital investment programs which are cost effective and reduce operating expenses. L L1 IL 3 ,J7 L 3. Infrastructure and Equipment The City will continue the scheduled level of maintenance and replacement for its infrastructure and equipment. 4. Reductions To balance the budget, the City will attempt to avoid reductions. If the situation arises, consid- eration will be given first to alternatives which avoid employee layoffs, resist cuts in service and establish user fees. IV. Economic Development _ The City will take active measures to encourage economic development of the community with the intent of increasing jobs and the tax base. V. Debt Service 1. Purpose of Debt — Debt will fund capital improvement projects; it will not be used for annual operating expenses. f 2. Debt Limit The total general obligation debt will not exceed 5% of the total assessed value of real property. ear._-c-rA:ii Binds: Bonds are issued to finance long-term debt which is usually incurred for capital items and projects. A bond is a written promise to pay a sato of money at a specified date or dates in the future, called the maturity date(s), together with periodic interest at a specified rate. Rhe most emmon types of bads are general obligation and revenue. General obligation Bads are backed by the full faith and credit of the City. General Obligation bads are repaid with finds received from property taxes through the debt service levy or with other available funds such as abatements Enterprise Fled revenues. General obligation bads for tnaresential items, as defined by state law, mist be approved by voters before they can be issued. Revenue bads are issued for Enterprise Fund projects. The principal and interest on these bads are payable exclusively from the earnings/revenue of the Enterprise Fled. Budget: A financial plan for a specific time period that estimates the expenditures and the means of finarncing those expenditures which are associated with all services and functions performed by the City. Capital Improvements Ptoga (CIP): A legislative and management tool used to assist in the scheduling, planning, and execution of a series of capital improvements aver a three year period. The CIP is updated annually. It sets forth the estimated openditures by year and specifies the resources estimated to be available to finance the projected expenditures. Capital isprevaant Projects: Rhe specific projects that make up the Capital Improvements Program. The projects involve ooastruction, purchase, or renovation of city facilities or property. They are generally non-recumirg major improvements to the City's physical plant which naoessitate longterm finarncing and are pencnanent in nature. Capital outlay: Expenditures for fixed assets, such as equipTert, rawdeling, minor building improvements, and vehicles, that are funded from the operating budget. since long-term financing is not necessary and expenditures of this type are of such recurring character, these items are not part of the Capital Improvements Program. o>®odities: Items or supplies needed for routine maintenance and operations. n y include cleaning, maintenanoe and office supplies, repair materials, minor equipment, and tools. contingency: Expenditure category used for budget purposes only. The amount is an allowance for either unexpected costs or unforeseeable price variances during the budget year. Fiscal Year: A 12 -month time period in which financial transactions are recorded. In Iona, the fiscal year begins July 1 and ends the following June 90. 5 /37 _ Fund Balms: The balance that remains in a fund on a given date after all expenditures have been made. This balance stows the flud equity, Personal Services: A General Rud expenditure category that includes all wages and benefits paid to r employees. Faeerves: An account used to earmark a fund balance or a portion of a fund balance for a specific use. A �- reserve may be established formally by ordinance or resolution or informally by administrative action, Revenue: All monies, regardless of source, that are received by the city. j Services and Charges: A category of expenditures used for the purchase of services provided by individuals, - businesses or agencies who are not in the direct employ of the city. r Special Aeeese•e nt: A tax levied against a property owner to offset all or part of the cost of public h. capital improvements which are deemed to benefit that particular property. special assessments are ccumonly used to finance improvement projects such as street construction, sidewalk construction, or installation of sewer lines. special assessments are levied in addition to regular property taxes. Financial aid given to a governmental unit Sthbsidy: g � gcov by another governmental unit. For example, in Iowa cn City, the General Fund subsidizes Public Transit with property tax monies. Tut Liability: A tort is a wrong against an individual or property that is neither a crime nor a violation of a contract. The City could be found liable or responsible by a court when a tort occurs on City property, as a result of the actions of a City enployee, or the fut-ction of a City operated activity. The City levies a special tax to purchase tort liability insurance and to cover the cost of tort damages for which the City is feud responsible. Transfers: Financial transactions that occur between City fords. Trust and Agency: fluds used to account for monies held by the City in a trustee, custodial or agent capacity for the city's pension and retirement furls and for other entities such as other govenrwntal units. The budget includes the Diplcyee Benefits Trust Fluted which acoamts for the City's governmental funds ehployee related benefits funded by the trust and agency tax levy. I 6 l3 7 BUDGET OVERVIEW Last year the traditional annual operating budget was replaced with a Three -Year Financial Plan. The Three - Year Plan has been continued for FY90, FY91 and FY92. This plan not only meets state budget requirements, but also provides a comprehensive multi-year planning tool for City government. Whereas a single year's budget considers short-term necessities, a multi-year financial plan is intended to look beyond the short- term to plan a viable financial future. This "Budget Overview" discusses the basis that the financial plan has been built upon. The Financial Plan includes both the operating budgets and the capital improvements program. The operating budget plan includes both "General Governmental Operations" and "Enterprise Operating and Reserve Funds." The role of a government's operating budget differs from that of a private business. Budgets are an important internal planning tool for business. However, in government, budgets also play an external role. A multi-year financial plan informs parties both inside and outside government of its future objectives in providing services to its constituents. The development of the three year plan permits particular emphasis to be placed on property tax levies, fund balances, the scheduling of capital purchases (both equipment and major improvement projects) and debt service/bond financing costs. Rather than approaching the budget as an annual agony, the three year planning process provided a means to meet most funding needs at some time within the three year period. I In preparing individual plans, departments were given latitude to modify operations within the scope of the long-range finances. For instance, the Forestry Division will expand their tree trimming capabilities by buying a boom truck; the purchase of the truck will reduce costs for contracted tree trimming in all future L. years. All recommendations for changes to operations in this financial plan are the most economical in use of funds to increase efficiency and productivity of the City's services. The modified cash basis of accounting has been used for preparation of the FY90-92 Financial Plan because the City maintains its daily accounting records on a modified cash basis. Therefore, revenues are recorded when received, not necessarily when they are earned, and expenditures are recorded when paid instead of when they _ are incurred. The City budget is an authorization for an encumbrance; even though it is not recognized as an expenditure until actually paid. So, the cash basis of actual receipts and expenditures plus encumbrances is the modified cash basis. Actual receipts and expenditures are monitored carefully and compared to the budget throughout the fiscal year. This process has proven the budget to be a reliable planning document. " Replacements: GENERAL GOVERNMENTAL OPERATIONS 8 Military Exemptions 13,800 13,800 — General Governmental Operations consist of the General Fund, the Debt Service Fund, the Employee Benefits Personal J Property Trust Fund, the Internal Service 400,000 Fund and the Special Revenue Funds. 13.710.825 14.440.301 15.000.158 _ A. PROPERTY TAX - The City's property tax requests for FY90, FY91 and FY92 are proposed to be levied as follows. For comparison purposes, the certified property tax requests for the past two years (FY88 and FY89) are also _ provided below. FY88 FY89 FY90 FY91 FY92 Tax Tax Tax Tax Tax Rate Rate Rate Rate Rate Per Per Per Per Per Dollars 11000 Dollars $1000 Dollars 11000 Dollars $1000 Dollars $1000 General 7,629,913 7.143 9,047,796 7.991 9,355,890 8.100 9,636,567 8.100 9,771,479 8.100 - Employee Benefits 757,208 .709 700,982 .619 1,410,236 1.221 1,620,704 1.362 2,299,125 1.906 y Tort Liability Subtotal 743,438 9,130,559 .696 8.348 - - 9,748,778 - - 8.610 - - - - 10,766,126 9.321 - - 11,257,271 - 9.462 12,070,604 10.006 Debt Service 2,700,618 2.520 2,900,091 2.545 2,600,000 2.237 2,650,000 2.213 2,700,000 2.224 Transit Subtotal 513.520 12,344,697 .481 11.549 611,413 13,260,282 .540 11.695 623,726 .540 13,989,852 12.098 642,438 14,549,709 .540 12.215 651,432 .540 15,422,036 12.770 M Ag. Bldgs. & Land 9.881 3.004 8,327 3.004 8,233 3.004 8,233 3.004 8,233 3.004 �.., Total Levied 12,354,578 13,268,609 13,998,085 14,557,942 15,430,269 Replacements: 8 Military Exemptions 13,800 13,800 13,800 13,800 _I Monies & Credits 28,416 28,416 28,416 28,416 Personal J Property 400,000 400,000 400,000 400,000 TOTAL TAX REVENUES 12,796,794 13.710.825 14.440.301 15.000.158 13,800 28,416 400,000 15,872,485 /37 8 13,800 28,416 400,000 15,872,485 /37 Total assessed valuation in Iowa City increased from $1,291,185,431 for FY89 to $1,310,386,871 for FY90, or an increase of 1.5%. Of the increase, 1.3% resulted from growth in real property (new construction) and 0.20M resulted from property revaluations. History shows real growth to be consistent in Iowa City. Economic growth is attributed to rising market values of property. Sales of property establish market _ values which are used to re -value all property in reassessment years. Consistent new construction along with rising market values indicate a strong, active economy in Iowa City. The taxable valuation is computed by applying the State's rollback factor to the total assessed valua- tion. The rollback factor is designed to limit growth of taxable valuation for the State, as a whole, to a 4% annual increase. The taxable valuations for agricultural, commercial, industrial and utilities property have all grown to be 100% of assessed value. Only residential property still has a rollback. The County Auditor makes adjustments to property valuations, then applies the rollback factors and property credits to arrive at the taxable valuation. The debt service levy is computed on this valua- tion. For all other levies the property credits for tax increment financing (TIF) projects are subtracted from the taxable valuations. Taxable valuations used for the proposed budgets in FY89, FY90, FY91 and FY92 are detailed below. The r TIF valuation was increased at the same rate as taxable valuations. The FY90 taxable valuation increased 1.7% over the prior year. The taxable valuation projected at an increase of 3.0% for FY91 (a 4 reassessment year) and 1.4% for FY92. FY89 Certified FY90 Budget FY91 Projected FY92 Projected Taxable Valuation (For debt service $1,142,247,792 $1,162,364,371 $1,197,235,302 $1,213,996,597 levy only) TIF Valuations (7,229,412) (7,316,165) (7,535,650) (7,641,149) Taxable Valuations (For all levies but $1,135,018.380 $1,155.048.206 $1,189.699,652 $1,206.355.448 debt service) L The FY90 proposed levy will result in a 3.5% increase in City property taxes for the average residential property owner. The proposed levies for FY91 and FY92 result in increases of 4% and 6%, respectively. ! The following chart shows how property taxes for the average residential property will be affected by the property tax levy recommended in this plan. The average residential assessed valuation used in this r chart is based on information obtained from the City Assessor. I i 9 137 ' The City also will receive revenue from taxes on agricultural buildings and land located within the City — limits. As provided by State law, the tax on this property is $3.00375 per $1,000 of assessed value. The assessed taxable value for agricultural property is $2,740,854 and will yield revenue of $8,233. in Property Y9 ertYThexes which followingfund levieseral are included: General, Employeeions will eBenefits,l Tort LiabilityFand Agricultural Buildings/Land. Another source of revenue for General Fund operations is the Monies and Credits replacement fund. Formerly a state law levied a tax on certain monies & credits and monied capital. This tax was repealed J and the state established a replacement fund which provides to cities the approximate amount of revenue being received at the time the tax was repealed. In FY90, FY91 and FY92 the City will receive $28,416. A Military Service Credit replacement has been established by the State which returns to cities part of = the property tax lost to the Military Service Tax Credit. In FY90, FY91 and FY92 this fund will return $13,800 to Iowa City for General Fund purposes. These monies are appropriated to cities by the State Treasurer in proportion to the money allocated by the State for the military service tax credit. !! 157 CITY PROPERTY TAXES FOR AVERAGE RESIDENTIAL PROPERTY Tn or In Comparison for Tun for Actual Actual Budgeted Projected Projected Na an Average Residents FV88 FY 89 FY90 FY91 FY92 AVERAGE RESIDENTIAL ASSESSED VALUATION 1_1.86 168,450 1-1.87 $69,477 _ 11.99 $69,477 $71.561 - 171,561 s s ae a -- 1-1.90 e ROLLBACK FACTOR .773604 .805966 .806784 .806784 .817677 a — 4 e.e TAXABLE VALUATION 152,953 155,996 $56,025 157,706 $58,514 TAY LEVY/11,000 11.549 ll_695 12.098 12.215 12.770 a j PROPERTY TAXES !611.55 5654.87 5677.79 70 8 LULL 0 J Change fra Prior 7.11 3.51E 4.0% 6.0X _a - Year •2•R a as as ee ar u as m et aX Fleoal Year ' The City also will receive revenue from taxes on agricultural buildings and land located within the City — limits. As provided by State law, the tax on this property is $3.00375 per $1,000 of assessed value. The assessed taxable value for agricultural property is $2,740,854 and will yield revenue of $8,233. in Property Y9 ertYThexes which followingfund levieseral are included: General, Employeeions will eBenefits,l Tort LiabilityFand Agricultural Buildings/Land. Another source of revenue for General Fund operations is the Monies and Credits replacement fund. Formerly a state law levied a tax on certain monies & credits and monied capital. This tax was repealed J and the state established a replacement fund which provides to cities the approximate amount of revenue being received at the time the tax was repealed. In FY90, FY91 and FY92 the City will receive $28,416. A Military Service Credit replacement has been established by the State which returns to cities part of = the property tax lost to the Military Service Tax Credit. In FY90, FY91 and FY92 this fund will return $13,800 to Iowa City for General Fund purposes. These monies are appropriated to cities by the State Treasurer in proportion to the money allocated by the State for the military service tax credit. !! 157 The State also provides a personal property tax replacement to cities. In 1973, the State froze valuations of personal property. That property was exempted from property taxes payable in FY88. The by the City ($400,000) when the tax replacement annually provides the approximate amount of tax received was phased -out in FY88. The General Fund property tax levy is used for the support ofmany services, such as police, fire, library, park and recreation services. The levy cannot exceed $8.10 per $1000 of assessed valuation. the $8.10 maximum levy — c In FY90, FY91 and FY92, the levy is proposed to be $8.10. When a ity reaches amount it may levy under the Employee Benefits tax levy for those costs in the General Fund. In FY90, FY91 and FY92 the City will be levying under the Employee Benefits levy for costs amounting to $701,114, _ $756,649 and $1,384,896, respectively. The City also levies property tax for other purposes. These include Employee Benefits, Tort Liability, Transit and Debt Service. These funds are restricted only for the purpose for which they are levied. The Employee Benefits property tax levy can be used for General Fund costs of social security (FICA), the Iowa Public Employees Retirement System costs (IPERS), the Police and Fire Pension contributions, .- health insurance, life insurance, disability insurance, worker's compensation insurance premiums and benefits unemployment compensation. State regulations allow cities to budget for the cost of these under the Employee Benefits Levy only when the $8.10 maximum levy has been reached in the General Levy. In FYB9, the General Levy is below the maximum levy limit, so Iowa City will be paying these benefit costs out of the General Levy. As stated above, the City will levy for a portion of these employee benefit costs under Trust and Agency in FY90, FY91 and FY92. i i In FY89, the General Levy was increased in order to eliminate the Tort Liability Levy. The General Levy is being used to build the loss reserve balance. This will permit flexibility in future use of any excess balance in the loss reserve. The General Levy will continue to be used through FY92 for insurance premiums and for payments into the Loss Reserve. 4, 11 F w. 64 i The following shows the portion of the General Levy which is attributable to tort liability for FY89 through FY92. Levy 9.047.796 7.991 9.355.890 8.100 9.636.567 8.100 9.771.479 8.100 State law permits the use of a Transit Levy for funding the operation of a municipal transit system. The levy is now at $.54 per $1000 of assessed valuation, the maximum permitted levy. The Debt Service levy provides funds for the payment of the principal and interest on general obligation bonds of the City. It can also be utilized to fund the payment of any judgments against the City, unless other funding sources are provided by State law. The FY90 levy includes debt service for a $2.5 million bond issue to be sold July, 1989, to finance the remainder of the Wastewater Treatment Facility Project, the Benton Street Bridge Construction, and a new restroom in Lower City Park. FY91 and FY92 levies include debt service for a projected $2 million bond issue in each of these years. These issues will finance the remainder of the Benton Street Bridge Project, bridge and paving projects design, and several small parks projects. GENERAL FUND - REVENUES OTHER THAN PROPERTY TAX 1. Intergovernmental Revenue Assistance from other governmental agencies is a major source of revenue. This includes both Federal and State assistance. Some of these funds are distributed according to population. Iowa City's population, as reported in the 1980 Census and used as the basis for per capita distribu- tion, is 50,508. a. The bank franchise tax is a State tax levied on the net income of financial institutions. The State retains 55% of this tax with the remainder divided with 60% to the city and 40% to the county within which it originated. The FY90-92 projections of $56,000 annually are based upon actual receipts in past years. 12 FY89 FY90 FY91 FY92 Tax Rate Tax Rate Tax Rate Tax Rate Dollars per $1000 Dollars per $1000 Dollars per $1000 Dollars per $1000 General 8,387,538 7.408 8,835,890 7.650 9,007,749 7.571 9,089,479 7.535 Tort Liability 660,258 .583 520,000 .450 628,818 .529 682,000 .565 Tort General Levy 9.047.796 7.991 9.355.890 8.100 9.636.567 8.100 9.771.479 8.100 State law permits the use of a Transit Levy for funding the operation of a municipal transit system. The levy is now at $.54 per $1000 of assessed valuation, the maximum permitted levy. The Debt Service levy provides funds for the payment of the principal and interest on general obligation bonds of the City. It can also be utilized to fund the payment of any judgments against the City, unless other funding sources are provided by State law. The FY90 levy includes debt service for a $2.5 million bond issue to be sold July, 1989, to finance the remainder of the Wastewater Treatment Facility Project, the Benton Street Bridge Construction, and a new restroom in Lower City Park. FY91 and FY92 levies include debt service for a projected $2 million bond issue in each of these years. These issues will finance the remainder of the Benton Street Bridge Project, bridge and paving projects design, and several small parks projects. GENERAL FUND - REVENUES OTHER THAN PROPERTY TAX 1. Intergovernmental Revenue Assistance from other governmental agencies is a major source of revenue. This includes both Federal and State assistance. Some of these funds are distributed according to population. Iowa City's population, as reported in the 1980 Census and used as the basis for per capita distribu- tion, is 50,508. a. The bank franchise tax is a State tax levied on the net income of financial institutions. The State retains 55% of this tax with the remainder divided with 60% to the city and 40% to the county within which it originated. The FY90-92 projections of $56,000 annually are based upon actual receipts in past years. 12 b. Liquor profits are 10% of gross sales of the State's Alcoholic Beverage Division. In FY90- FY92 the annual estimate is $5.86 per capita ($295,971). The State's Alcoholic Beverage Division sells liquor at wholesale only. c. State Municipal Assistance is distributed to cities on a ratio of each city's population to total State population. This payment cannot exceed one-half of the City's property tax levy. The FY90-FY92 projection is based on $6.65 per capita ($335,727). Both the amount and continuation of the program in FY90 and future years will continue to be a topic of discussion for the State Legislature in upcoming sessions. d. The City of Iowa City is responsible for maintenance of all financial records for the Johnson County Council of Governments (JCCOG). The JCCOG budget is included in the City's financial plan. Total funding needed by JCCOG in FY90 amounts to $183,150 with Iowa City's share being $102,723. For FY91 and FY92, Iowa City's share increases to $109,381 and $114,850, respectively. e. Road Use Tax collected by the State from the registration of motor vehicles, fuel tax, license i - fees and the use tax on motors vehicles, trailers and accessories and equipment is apportioned to each city based upon a ratio of the city's population to all Iowa cities. The per capita estimate for FY90 is $42.33 ($2,138,004). A five percent increase is projected for road use tax revenues in FY91 ($2,244,904) and FY92 ($2,357,149). 2. Other Revenue The City establishes service charges both by contract and fee schedules. The Fire Department revenues include the fire protection contract with the University of Iowa. FY90 revenues are projected at $440,658 to the General Fund, $8,390 to the Fire Equipment Replacement Fund and $96,927 to the Employee Benefits Trust Fund for a total of $545,975. Charges are projected to increase by 5% annually for FY91 ($573,056) and FY92 ($602,090). Library revenues in FY90 include $151,721 for services to Johnson County, 10% of the Library's operating budget. Johnson County service costs are projected to increase approximately 6% in FY91 ($160,731) and 3% in FY92 ($166,087). Recreation revenue includes admissions, lessons, entry fees and pool revenue. It is projected at $475,517 in FY90 and shows no increase in FY91 or FY92. Other revenue is derived from activities such as police escort service, animal control fees, zoning and subdivision fees. In FY90, revenue from licenses and permits is budgeted at $416,586. The revenue increases to $462,656 in FY91 and to $473,613 in FY92, primarily due to proposed rate increases. Most of this revenue will come from building and rental permits or beer and liquor permits and licenses. Other sources of revenue are peddler's, electrician's, plumber's and animal licenses and burial permits. The FY90-92 budgeted revenue from fines and forfeitures of $382,000 includes $217,000 for parking fines, library fines of $56,000 assessed for overdue or damaged property, and $109,000 collected by 13 /�� tL L. the magistrate's court for violation of the City or State codes such as motor vehicle violations and animal control violations. The UDAG (Urban Development Action Grant) loan repayments started during FY89. Annual payments are $228,934 with the final payment due July, 2009. Approximately $80,000 is transferred to the General Fund annually to fund the City's $40,000 contribution to ICAD (Iowa City Area Development) and the costs of related economic development activities. In FY90, an additional $30,000 is being transferred to the General Fund to cover the costs of a downtown study. A hotel -motel tax of five percent was approved by Iowa City voters in November, 1982. The FY90 tax revenue is estimated at $266,772. A 5% increase is projected for each FY91 and FY92. Hotel -Motel taxes have been allocated by City Council: 50% to Police Patrol, 25% to the Convention & Visitors Bureau, 10% Park Land Acquisition Reserve and 15% Mercer Park Aquatics Center operations. Use of money and property revenue comes from various sources. Interest income ($130,000) is projected at a 7% interest yield. General Fund miscellaneous revenues are composed of refunds, reimbursements of expenses and damages, miscellaneous sales and commissions or concessions. Miscellaneous revenues for the three projection years average $32,150 annually for all 40 operating divisions, an average of $800 per division. i 14 i C. GENERAL FUND - EXPENDITURES The proposed General Fund budget in FY90 is $17,730,963 or an increase of 0.5% from the FY89 estimate. A comparison of dollars and percentage changes by major classification of expenditure follows: Actual Estimate Budgeted Projected Projected DOLLARS FY88 FY89 FY90 FY91 FY92 — Personal Services $ 9,721,697 $10,596,256 $11,013,604 $11,825,829 $12,458,743 - Commodities 507,589 580,130 651,432 681,792 719,830 _ Services & Charges 3,217,242 3,536,689 3,536,439 3,663,039 3,912,568 Capital Outlay 1,281,241 1,042,647 807,570 1,146,270 891,201 Transfers 1,159,206 1,861,289 1,611,298 1,772,522 1,750,895 Contingency TOTAL EXPENDITURES - - 15 886 975 32 918 17 649 929 110 620 17 730 963 115 045 19=i 4497 121 948 7 19855 165 _ PERCENTAGE CHANGES Estimate Proposed Proposed Proposed OVER PRIOR YEAR FY89 FY90 FY91 FY92 Personal Services 9.0% 3.9% 7.4% 5.4% 9 Commodities 14.3% 12.3% 4.7% 5.6% I f Services & Charges 9.9% 0.0% 3.6% 6.8% Capital Outlay (18.6)% (22.5)% 41.9% (22.2)% Transfers 60.6% (13.4)% 10.0% — (1.2)% Contingency 100.0% 336.0% 4.0% 6.0% TOTAL 11.1% 0.5% 8.3% 3.4% Li 1. Personal Services Personnel costs are primarily controlled by collective bargaining agreements. Employees of the City are represented by three unions: AFSCME (Local #183), the Police Labor Relations Organization of Iowa City, and the Iowa City Association of Professional Fire Fighters, ]AFF, AFL-CIO (Local #610). All supervisory, confidential, temporary and other employees who are excluded by law in t Chapter 20 of the Code of Iowa are excluded from the units and from the terms, conditions or application of the Agreement. - The majority of City employees is represented by AFSCME. This Union is comprised of two bargaining L units, one composed exclusively of Library employees and the other composed of employees in all other departments. AFSCME ratified a two-year contract, July 1, 1987 through June 30, 1989. A new contract is currently being negotiated. i_ 15 M7 Sworn police officers are represented by the Police Labor Relations Organizations of Iowa City. — The bargaining unit is composed of all Iowa City police officers. Exempt from the unit are the police chief, deputy chief, captains, sergeants, and other confidential, administrative, super- visory and less than half-time employees. The police officers union agreed to a two-year contract that spans July 1, 1987 through June 30, 1989. A new contract is currently being negotiated. The firefighters are represented by the Iowa City Association of Professional Fire Fighters, IAFF, AFL-CIO (Local #610). The bargaining unit is composed of firefighters, lieutenants, and captains. Exempt from the unit are the fire chief, fire marshal and battalion chiefs. The firefighters negotiated a two-year contract, July 1, 1987, through June 30, 1989. A new contract is currently being negotiated. Employees who are administrative, supervisory or otherwise ineligible for collective bargaining are covered by the Personnel Rules and Regulations. Some are eligible for Civil Service. Salaries and _ benefits are determined by the City Council upon the recommendation of the City Manager. Salaries and benefits (personal services costs) are budgeted at full cost. FY89 included one extra payroll (27 instead of the normal 26 payrolls). The beginning payroll and ending payroll was structured to allocate one-third of the additional payroll in each of FY88, FY89 and FY90. This will minimize the impact of the additional cost for FY89 of the extra payroll. The budget for FY90 has one-third extra payroll added to the salaries and benefits. The FY90 proposed budget includes only scheduled step increases; salary budgets have not been adjusted pending completion of negotiations. Several new personnel positions were added during FY90-92. The Police Department added a Community Services Officer in FY89 and in FY90 the following additional personnel is proposed: one Sergeant -- to supervise the new Community Services Bureau, two half-time Front Desk Clerks, one-fifth time Dispatcher, and a half-time Kennel Assistant. In FY91, one additional Police Officer is proposed. In the Finance Department, Data Processing Division, a half-time Programmer is proposed to be added _ in FY90. A half-time Volunteer Specialist is also proposed for the Senior Center in FY90. In FY91, the proposed plan adds a lieutenant in the Fire Department. 2. Commodities The above chart indicates that commodity costs show a dramatic increase in both FY89 and FY90. In FY89, this is due to exceptionally low expenditures in FY88 for commodities in general. In FY90, the increase is due to paper cost increases, required safety clothing upgrades for fire personnel and increased street maintenance materials. Commodities mainly consist of office and cleaning supplies, and maintenance and repair materials for buildings, streets and equipment. Supplies and materials were projected at an increase of between 4.5 6X for FY's 90-92. ,a ha 16 19 Services and Charges Services and Charges cover expenses for insurance premiums, payments for Aid to Agencies, printing, various service contracts and utility costs. The substantial increase from FY88 to FY89 is mainly insurance and the start up costs of the new indoor pool at Mercer Park. Although insurance premiums decreased, the need to establish a loss reserve necessitated an expenditure to move the available tort liability balance to the reserve fund. The start up of the new indoor pool required — a minimal budget in FY88 to cover one month of operating, insurance and utility costs. The FY89 budget includes the first full year of operation for the indoor pool with total operating costs estimated at $243,000 annually. The FY90 budget shows no increase in total services and charges due primarily to reductions in the L. payment to the insurance loss reserve. Overall, the budgets for services and charges are estimated to increase between 3.5-7% for FY's 90-92. I In past years, the Aid to Agencies budget has been funded primarily from Federal Revenue Sharing monies. With the discontinuance of Federal Revenue Sharing, the agencies are now funded from Community Development Block Grant monies ($90,000 annually), and the remainder funded from property tax revenues in the General Fund. The Council appropriates money annually to each agency. The FY89 appropriation is set at $207,538. The financial plan provides for a 4% increase in each of the next two years and a 6% increase in FY92 (FY90 = $215,840, FY91 = $224,474, FY92 = $237,942). In FY89, a Fire Vehicle Replacement Fund was established to provide funding for scheduled fire truck and vehicle replacement. Budgeted payments into the replacement fund are $50,000 in FY89, $85,000 in FY90, $90,000 in FY91, and $90,000 in FY92. Capital Outlay In FY88, expenditures for capital items were high due to the purchase of a new ladder truck for the Fire Department ($451,000). The difference in expenditures to FY89 is due primarily to the one- time expense for the ladder truck plus a temporary reduction in the City's asphalt resurfacing program, but then add the computer upgrade in FY89 ($300,000). The asphalt resurfacing budget is proposed to be restored to $200,000 again in FY90-92. The scheduled purchase of a replacement fire pumper truck ($183,000) and a payment on the long-term debt for expanding the Civic Center ($227,500) make the FY91 capital outlay jump higher than either FY90 or 92. Transfers i In FY90, the General Fund will subsidize Transit operations ($470,075), Airport ($40,924) and JCCOG ` ($102,723). Also included is a transfer to Transit in the amount of the transit property tax levy ($623,726). State law mandates that property taxes received from the transit levy be receipted into the General Fund and then transferred to transit operations. 17 /3 7 The FY90 subsidy from the General Fund for Transit increases 17% over FY89 and is proposed to increase 27% in FY91 ($598,400) and 24% in FY92 ($739,548). The large increases are due primarily to decreasing ridership. A 5% decrease is projected for FY90, with decreases of 3% projected for each year in FY91 and FY92. No fare rate increase, in any of the three years, plus constant — federal and state assistance, necessitates a large annual increase in the subsidy as it must cover all increases in expenditures from year to year. _ The subsidy for the Airport decreases 48% in FY90 and then resumes its normal level in FY91 (FY91 = $76,819, FY92 = $79,506). Lower expenditures in FY88 due to a temporary vacancy in the Airport Manager position resulted in a carryover balance available for funding FY90 expenditures. The FY90 subsidy for JCCOG increases 13% over FY89. It then shows a 6% increase in FY91 ($109,387) and a 5% increase in FY92 ($114,850). The transfers -out include the repayments to reserve funds for monies borrowed in FY88 for various capital improvements. Repayments beginning in FY89 are budgeted under Cemetery ($3,767), Parks ($5,078), and Library ($11,000). In addition, repayments to the Landfill Reserve will begin in FY90 for financing the computer upgrade and the Animal Shelter construction. Those repayments are budgeted under Data Processing ($45,019), Police Records ($19,570), and Animal Control ($23,916). 6. Contingency The expenditure contingency is set at just under 2% of all budgeted expenditures, net of the Personal Services amount. No contingency shows in FY88, only actual expenditures. The FY88 budget - contingency was established at $127,744 and $118,488 was utilized during the year. The FY89 contingency was set at $107,792 and as of 12-31-88, $74,874 has been utilized, leaving a balance of - $32,918 for the last six months of the year. The FY90, FY92 and FY92 contingency has been set at _.. $110,620, $115,045, and $121,948, respectively. -. D. GENERAL FUND YEAR-END BALANCE The City initiated the concept of the Pure Fund Balance and a Contingency in the FY87 Budget. The Pure Fund Balance is that portion of the balance maintained as working capital which is not available for allocation except in emergency situations. The Contingency is that portion available for allocation to unbudgeted and unplanned expenditures during the fiscal year. The Contingency is budgeted for within the expenditures. The annual year-end fund balance minus the reserve balances gives the Pure Fund Balance or the General Fund's working capital position. The following chart gives the Pure Fund Balance for fiscal years 1988 through 1992. FY88 Actual FY89 Estimate FY90 Projected FY91 Projected FY92 Projected Beginning Fund Balance $ 2,355,228 $ 3,201,590 $ 2,750,381 $ 3,568,380 $ 3,427,320 Receipts 16,733,337 17,198,720 18,548,962 19,063,437 20,087,316 Expenditures (15,886,975) (17,649,929) (17,730,963) (19,204,497) (19,855,185) Ending Fund Balance $ 3,201,590 $ 2,750,381 3,568,380 $ 3,427,320 ; 3,659,451 Less Reserve Balances (797,797) (480,868) (613,053) (565,533) (652,125) Pure Fund Balance $2,403,793 $2,269,513 $2,955,327 $2.861.787 ILQL7 326 The Pure Fund Balance holds relatively steady at approximately 15% of expenditures. Any unexpected deterioration of the City's working capital position will need to be monitored closely. More critical is how annual revenues compare with annual expenditures. In FY88, FY90 and FY92, revenues exceed expenditures, while in FY89 and FY91, the opposite is true. It should be noted that a transfer out of a portion of the Pure Fund balance is budgeted in FY89 and FY91, $600,000 and $200,000, respectively. Without these transfers, revenues would exceed expenditures in both years. Following the Financial Plan Overview are schedules summarizing the reserve balances. 19 197 F ,.n Comparison of Pure Fund Balance to Shortfall in Receipts for First Quarter The Pure Fund Balance is used to provide for cash flow in the first quarter of the new fiscal year due to the fact that property taxes are not received until October. The following chart shows cash flow needs or how expenditures have exceeded receipts in the first quarter of the past five years. Thousands 1983 1984 1985 1986 1987 1988 Receipt Shortfall Pure Fund Balance July -Sept. at June 30 Fiscal July/September Year Receipts FY89 $2,579,141 FY88 $2,560,239 FY87 $1,821,136 FY86 $2,098,601 FY85 $1,814,963 July/September Shortfall Expenditures in Receipts $4,375,339 ($1,796,198) $4,574,149 ($2,013,909) $3,835,878 ($2,014,742) $4,092,650 ($1,994,049) $3,722,020 ($1,907,057) The projected year-end balance will provide funding for the shortfall. Expenditures in FY89 are down due to the elimination of the Street Asphalt Resurfacing Program ($250,000). 20 E. DEBT SERVICE FUND This fund provides for the payment of the principal and interest on general obligations of the City. Funding is provided by the Debt Service Tax Levy and abatement from various Enterprise funds for their capital improvements which were funded by General Obligation Bonds. Debt Service costs in the three year financial plan will cover the July, 1989, bond issue of $2.5 million and a bond issue of $700,000 in FY91 and an issue of $2 million in FY92. Debt issuance will also include a $1.3 million Certificate of Participation issue in FY91. Payments of the Certificates of Participation are funded by the General Tax Levy. As stated in the Fiscal Policy (Capital Improvements Program FY90-92), "Debt incurred as a general obligation of the City of Iowa City shall not exceed statutory limits: presently 5% of the market value - of the taxable property within the corporate limits as established by the City Assessor." The following schedule shows the relation of Iowa City's allowable debt margin and the debt incurred for FY85 through FY92. The total property valuation amounts are actual for FY85-FY90, but are preliminary estimates for FY91 and FY92. L Total Allowable Debt Property Margin (5% of Debt at Debt as % of Valuation Total Property Val.) July 1 Allowable Debt Margin FY92 $1,368,600,000 $68,430,000 $13,345,000 20% FY91 $1,349,700,000 $67,485,000 $14,338,000 21% FY90 $1,310,386,871 $65,519,000 $14,475,000 22% �- FY89 $1,291,632,675 $64,581,634 $16,900,000 26% FY88 $1,246,381,671 $62,319,084 $17,950,000 29% r FY87 $1,248,123,717 $62,406,186 $13,624,000 22% L FY86 $1,174,927,158 $58,746,358 $10,500,000 18% FY85 $1,124,655,722 $56,232,786 $12,100,000 22% 21 1-1 Lj The Fiscal Policy also includes the guideline that "debt service charges payable from the general tax levy shall not exceed 25% of that levy in any one fiscal year." The following chart shows the debt service levy as a percentage of the total levy for FY85 through FY91. The levies for FY85-FY88 are certified and the FY90-FY92 are projected levies. (The State will certify the levy for FY90 in June 1989.) F. EMPLOYEE BENEFITS TRUST This fund provides for the payment of pension and employee benefits. Funding is provided by the Employee Benefits tax levy. The costs covered by the Employee Benefits levy in FY89 will include the police and fire pension contributions, Police and Fire Pension System annual expenses, worker's compen- sation insurance premiums and unemployment compensation claims. The Financial plan proposes that some costs in the General Fund for employee benefits be paid from this levy in FY90 ($701,114), FY91 ($756,649) and FY92 ($1,384,896) since the General Levy is at the $8.10 maximum in those years. The City will contribute, in FY90, 19.541% of all sworn police officers' salaries and 31.561% of all firefighters' salaries to the respective pension/retirement systems. These rates are projected to remain the same in FY91 and FY92. G. OTHER FUNDS Internal Service funds are both the Equipment Maintenance Fund and the Central Supply and Print Fund. The Equipment Maintenance Fund provides maintenance for all City vehicles and equipment and rents vehicles to other City departments from a central vehicle pool. Funding is provided from the chargeback for the maintenance services and the rentals of vehicles. The Central Supply and Print Fund covers the operation of the general office supply inventory, the print shop, copiers and the FAX machine. Both of these functions are available to all City departments who pay chargebacks based upon the services utilized. I S 22 / �' Debt Debt Service Total Service as % _ Levy Levy of Total FY92 12.770 2.224 17% FY91 12.215 2.213 18% FY90 12.098 2.237 18% FY89 11.695 2.545 22% FY88 11.549 2.520 22% — FY87 10.609 1.892 18% FY86 10.885 1.952 18% FY85 10.652 1.830 17% F. EMPLOYEE BENEFITS TRUST This fund provides for the payment of pension and employee benefits. Funding is provided by the Employee Benefits tax levy. The costs covered by the Employee Benefits levy in FY89 will include the police and fire pension contributions, Police and Fire Pension System annual expenses, worker's compen- sation insurance premiums and unemployment compensation claims. The Financial plan proposes that some costs in the General Fund for employee benefits be paid from this levy in FY90 ($701,114), FY91 ($756,649) and FY92 ($1,384,896) since the General Levy is at the $8.10 maximum in those years. The City will contribute, in FY90, 19.541% of all sworn police officers' salaries and 31.561% of all firefighters' salaries to the respective pension/retirement systems. These rates are projected to remain the same in FY91 and FY92. G. OTHER FUNDS Internal Service funds are both the Equipment Maintenance Fund and the Central Supply and Print Fund. The Equipment Maintenance Fund provides maintenance for all City vehicles and equipment and rents vehicles to other City departments from a central vehicle pool. Funding is provided from the chargeback for the maintenance services and the rentals of vehicles. The Central Supply and Print Fund covers the operation of the general office supply inventory, the print shop, copiers and the FAX machine. Both of these functions are available to all City departments who pay chargebacks based upon the services utilized. I S 22 / �' The Special Revenue Funds include JCCOG (Johnson County Council of Governments), CDBG (Community Development Block Grant), Road Use Tax and UDAG Repayment (Urban Development Action Grant). The JCCOG fund is an agency fund as the City only acts as custodian for the fund and provides accounting services. The CDBG Fund accounts for revenue from U.S. Department of Housing and Urban Development Community Development Block Grant programs and is restricted in use for eligible projects as defined by Federal regulations. The Road Use Tax Fund accounts for revenue from the State which is restricted to be used for only street maintenance, traffic engineering and street construction costs. The UDAG Repayment Fund was established to account for the repayment to the City of the UDAG received in 1984 and loaned to a downtown hotel developer. The repayment monies will be received through the year 2009 and are proposed to be utilized to fund economic development activities. The three year financial plan shows funding in all years for the costs of the Economic Development Coordinator staff position and the annual payment to ICAD (Iowa City Area Development). In addition, the FY90 budget proposes utilizing $60,000 of UDAG monies for the North Highway One Widening Project and $30,000 for a downtown study. 23 ENTERPRISE FUNDS — The Enterprise Funds include Parking, Pollution Control, Water, Refuse, Landfill, Airport, Transit and Broadband Telecommunications. These are utilities or enterprises supported primarily from revenues for services provided. A. Enterprise Fund Revenues Refuse collection rates were last increased on September 1, 1988. Rate increases are scheduled for 1) —i January 1, 1990, from $5.25 to $5.50 per month, and 2) January 1, 1992, to $7.50 per month. The J increases in FY90 are needed primarily to cover the cost of the state mandated solid waste fee. The FY92 large fee increase is anticipated to be necessary due to expected federal and state regulations regarding refuse disposal. i The Transit tax levy is set at 54[ per $1,000 assessed valuation, the maximum allowable tax levy. Transit fare revenue is estimated to provide less than one-third of total transit operating revenue in future years. The three year financial plan assumes that ridership will decrease 5% in FY89 and continue to decrease at a rate of 3% annually through FY92. The following chart shows the growing _ annual subsidy needed for transit under these assumptions. Actual Estimate Proposed Proposed Proposed Revenue FY88 FY89 FY90 FY91 FY92 Fare Revenue $ 639,819 $ 608,000 $ 589,800 $ 572,100 $ 554,900 35% 31% 29% 27% 24% Miscellaneous 26,771 11,100 8,600 8,600 8,600 Revenue 1% 1% - - - - - - Federal & State 296,514 268,900 310,779 310,779 310,779 Assistance 16% 14% 15% 14% 14% Transit Tax Levy 528,487 611,413 623,726 642,438 651,432 29% 32% 31% 30% 28% Operating Subsidy 342,768 426,763 498,349 628,088 770,720 19% 22% 25% 29% 34% Total $1,834,359 $1,926,176 $2,031,254 $2,162,005 $2,296,431 100% 100% 100% 100% 100% i' q 24 /3/ Parking rates were last increased in February 1986. No general rate increases are proposed through five dollars per month for FY92. However, the FY90 and FY92 budgets both include a rate increase of dollars month will be implemented for those who monthly parking permits. In FY90, a discount of two per (monthly payment for parking permits is electronically withdrawn from their _ participate in Surepay checking account). Parking revenue projections show a minimal increase of 1% in FY90. The be personal FY90 and FY92 increases are attributable to the monthly permit rate increase which are proposed to into the Parking fund effective July 1, 1989 and July 1, 1991. Parking fines of $187,000 are receipted bonds. If the balance at year-end is adequate, to satisfy revenue requirements for Parking Revenue those fines will be transferred to the General Fund. Landfill fees last increased July 1, 1988, from $8.00 per ton to $9.25 per ton. Scheduled fee increases $13.40 in FY92, effective July for the three year financial plan are $10.00 in FY90, $10.80 in FY91 and fee increases in FY90 and FY91 result primarily from the 1 or the beginning of each fiscal year. The mandated solid waste fee to be paid into a state fund for cleaningup _ implementation of a state landfills. The state fees per ton have grown from 25� in FY87 and $1.50 in FY89 to $2.00 in FY90, $2.50 in FY91, and $3.00 in FY92. The substantial rate increase in FY92 is due to anticipated costs resulting from more restrictive federal and state regulations. j Airport operations are funded primarily from the operating subsidy from the General Fund (30% of total in FY90. The operating subsidy - revenues) and from building and land rentals (66% of total revenues) In that expenditures were _ 1. decreased in FY90 due to a carryover balance being available from FY88. year, in the Airport Manager position. In FY91 j substantially lower than budget due to the temporary vacancy a normal level, while rentals are 52% of and FY92, the operating subsidy is 45% of total revenues, F revenues. Water rates and Pollution Control rates were last increased September, 1988. They are both scheduled to I — increase again in January, 1990, and January, 1992, at a rate of 2% each. Broadband Telecommunications has been taken out of the General Fund and established as an Enterprise Fund this year. The recent settlement of the City's lawsuit over the franchise fee resulted in an increase in that fee from 3% to 5% of the cable company's revenues. Broadband operations are self- funded totally from the franchise fee. j B. Enterprise Fund Expenditures 1. Operating Funds ,{ Parking, sewer and water revenues fund operations and also pay the principal and interest due on their respective revenue bond issues. In FY90, $121,100 of sewer revenue, $265,904 of water revenue, and $33,000 of airport revenue will also be used to pay debt service on general obligation bond issues which were sold to finance sewer, water and airport projects. 25 Enterprise Fund expenditure comparisons of expenditure amounts and percentage changes in annual expenditures follow: FY88 FY89 FY90 FY91 FY92 DOLLARS Actual Estimate Budgeted Projected Projected Parking Operations 1,813,211 2,320,672 2,099,400 2,164,839 2,221,394 Pollution Control Operations 5,297,610 6,055,046 5,740,031 6,137,901 5,957,975 Water Operations 2,188,973 2,656,296 2,648,089 2,666,730 2,832,266 Refuse Collection Operations 601,892 686,641 709,141 753,976 804,637 Landfill Operations 636,269 1,179,101 1,149,380 1,238,433 1,282,414 Airport Operations 145,453 201,156 155,852 167,671 169,781 Transit Operations 1,928,871 2,007,853 1,991,824 2,146,712 2,279,163 Broadband Telecommunications 75,790 210,754 111,907 113,554 119,752 PERCENTAGE CHANGE FY89 FY90 FY91 FY92 OVER PRIOR YEAR Estimate Proposed Projected Projected I Parking Operations 28.0% (9.5)% 3.1% 2.6% Pollution Control Operations 14.3% (5.2)% 6.9% (2.9)% it Water Operations 21.3% (0.3)% 0.7% 6.2% Refuse Collection Operations 14.1% 3.3% 6.3% 6.7% Landfill Operations 85.3% (2.5)% 7.7% 3.6% Airport Operations 38.3% (22.5)% 7.6% 1.3% Transit Operations 4.1% (0.8)% 7.8% 6.2% Broadband Telecommunications 178.1% (46.9)% 1.5% 5.5% Parking Operations estimated expenditures in FY89 are high due to transfers to the Renewal and Improvement Reserve for future capital improvements. The Pollution Control FY89 expenditures increase due to scheduled transfers of operating balance monies to the Wastewater Treatment Facility Project ($1,000,000). In FY90 and FY91, transfers to the project amount to $500,000 and $300,000, respectively. In FY90 and FY91, operating costs increase due to completion of the renovated north plant and the new south plant. Six personnel are added during those two years for the south plant operation. The expenditures for Water increase substantially in FY89 due to the increased transfer of revenues to the Improvement Reserve, from $36,000 to $136,000 annually, in addition to increased capital improvement costs for plant rehabilitation. 26 /3V..� E Refuse expenditures show larger than average increases due to the increase in landfill fees caused by the State mandated solid waste fee. Landfill costs vary according to capital outlay and transfers. FY88 has no capital projects — planned. FY89 shows a substantial increase due to the payment to the state of the mandated solid waste fee ($153,000), contracted excavation at the landfill site ($280,000), and an increase of the annual transfer to the landfill reserve ($125,000). No excavation is budgeted in FY90, but the — state fee increases to $204,000 and transfers of $200,000 are made for the Groundwater Monitoring Well Project. The FY91 budget includes excavation ($200,000) and the state fee increases to - $255,000. The FY92 budget includes planning for alternative waste disposal. Airport expenditures in FY88 came in lower than budgeted. Due to the temporary vacancy in the L Airport Manager position, FY89 expenditures increase due to picking up maintenance deferred in FY88. The FY90 expenditures are again at a normal level. Transit operation's services were reduced in both FY87 and FY88. Annual expenditures show normal inflationary increases, r Broadband Telecommunications expenditures increase substantially in FY89 due to the use of the much -awaited -for increase in franchise fees. The General Fund start-up loan balance was paid in full ($29,634), monies were transferred to reserves for seed money ($10,000) for a Non -Profit Organization to coordinate local access activities and for reserving monies for future capital needs ($60,000). Future years show expenditures back to normal under the current service level. Reserve Funds The revenue bond ordinances require that Parking and Pollution Control set aside these special accounts: a) Bond and Interest Sinking Reserves - amounts sufficient to pay current bond and interest " I maturities. i b) Bond and Interest Reserves - balances to be maintained that are equal to the maximum amount of principal and interest due on the bonds in any succeeding fiscal year. c) Depreciation, Extension and Improvement Reserve or Renewal and Improvement Reserves - $240,000 annually for Pollution Control (until a balance of $2 million is reached) and $60,000 annually i for Parking (until a balance of $300,000 is reached) is transferred in from each respective operations fund for the purpose of funding capital improvements. �- Landfill, Water, Airport, Transit and Broadband Telecommunications have separate reserves for .. i future capital expenditures. Landfill's reserve is provided for purchase of additional landfill land or construction of a facility that may be deemed a necessary alternative to a landfill site. The Water Reserve is available to fund major capital improvement projects for the water plant in 27 /3� future years. Airport's reserve provides local match funding for capital improvement projects. The transit reserve will be used to repay loans from federal and state grants and to fund future bus acquisitions. Broadband Telecommunications' reserve is for future equipment replacement. 28 /3J �n J iI� i J 1 i ( W future years. Airport's reserve provides local match funding for capital improvement projects. The transit reserve will be used to repay loans from federal and state grants and to fund future bus acquisitions. Broadband Telecommunications' reserve is for future equipment replacement. 28 /3J CAPITAL IMPROVEMENTS PROGRAM (CIP) - Capital Improvement Programming is the planning, coordination and scheduling of public improvements for the community over a period of years. Iowa City's CIP spans three years to match the financial plan for operations. The FY90-92 CIP is a compilation of projects deemed necessary by staff and Council or projects requested by the public. Projects that are in the CIP have been scheduled according to time estimates on design and i construction, coordination with other projects, and available funding. The Wastewater Treatment Facility is funded primarily from Revenue Bonds which were sold in 1986. Additional funding needs amounting to $9.7 million will be funded by General Obligation Bonds ($1,300,000), operations ($1,800,000), interest earnings on revenue bond proceeds ($2,000,000), and federal grant monies ($4,600,000). The G.O. bonds will be abated by sewer revenues. The Storm Sewers Projects (Benton Area and Washington Area) are being coordinated to be done with the corresponding segments of the Wastewater Treatment Facility project. Several water improvement projects are included in the CIP. The Computer System and Bloomington Street Water Tank will be funded from a combination of G.O. Bonds and monies in the Water Depreciation and Improvement Reserve. These bonds have already been issued and will be abated by water revenues. The Water Mains will be funded from the Water Depreciation and Improvement Reserve and the Water Plant Expansion will be funded from operating revenues. Several Parks and Recreation projects are included in the CIP. Renovation of the Mercer Park Softball/Base- ball Field will be completed in FY91, a project phased -in over a four-year period. A new restroom in Lower City Park is proposed in FY90 along with preliminary design work on the Parks and Recreation Complex to be located on land adjacent to the new South Wastewater Treatment Plant. Design of the Napoleon Park Renovation plus various park shelter and sidewalk projects are proposed for FY91. In FY92, various park shelter, sidewalks and parking lot projects are proposed. Funding for these projects will be provided from General Obligation Bond issues plus transfers from General Fund. Railroad Crossing Signals are mostly funded by the State and the actual work is planned by the railroad _ company. Design work is included in FY91 for both Melrose Avenue paving and Kirkwood Avenue paving. Construction for Kirkwood Avenue is scheduled over FY92-94, while Melrose Avenue is scheduled for future years. Various other intersection and sidewalk projects are included. The Benton Street Bridge Widening is scheduled for construction in FY89-91. This project has been delayed w due to historic preservation concerns. Bonds were issued in FY85 and FY86 for this project but those bond proceeds were allocated to other projects in order to expend them within legal timeframes. It will be - necessary to reissue bonds in FY90 and FY91 to fund this project. S 29 /37 The Melrose Avenue Bridge Improvements are being planned so that construction begins when the Benton Street Bridge Widening project is complete. Planning monies are included for various other bridge and culvert projects in the three year plan. Various Airport Master Plan projects are scheduled in accordance with the assumption that an FAA grants will be approved in FY90-92. The Animal Control Facility is currently being planned for construction to be completed November 1989. The Landfill Fund will loan the funds for the Animal Control Facility and the General Fund will repay the loan as _i shown in the operating budget plan. The Civic Center Building Plan is proposed in two phases. Phase I covers expansion and renovation for the Police and Fire Departments. Phase II covers expansion and renovation for other departments and would _ eliminate the need to rent office space outside the Civic Center. A major goal of the project is to finally make the Civic Center handicapped accessible. CDBG has a history of funding projects of the City's CIP. The 1988 allocation of CDBG funds includes $7,000 for Curb Ramp Installation and $245,000 for the Benton Area Storm Sewers. Many projects proposed for the FY90-92 CIP were not scheduled because not only has funding by bonds not been approved in this financial plan, but also because the availability of federal and state grants is uncertain. I 30 City of Iowa City Impact of Inflation on the Budget Millions 30 25 20 15 10 5 0 80 81 82 83 84 85 88 87 88 89 90 Fiscal Year — Total Budget ® Constant Dollars Constant dollen equals total operating budget divided 4y 1904 Consumer Price Index (C.P.I.) By converting budgeted expenditures to constant dollars, the effects of inflation are taken away. The total budget shown by the line on the graph has a steep slope rising by $13.4 million between FY80 and FY90. In contrast, the budget in constant dollars shows the real growth without effects of inflation. The bars on the graph represent the budget in constant dollars; the bars show real growth of only $5.3 million between FY80 and FY90. ALL FUNDS FINANCIAL SUMMARY - FY89 BALANCE PROPERTY OTHER TRANSFERS TOTAL DISBURSE - TRANSFERS TOTAL DIS- BALANCE FUND 6-30-88 TAX RECEIPTS IN RECEIPTS MINTS OUT BURSEMENTS 6-30-89 GENERAL FUND DEBT SERVICE PARKING OPERATIONS PARKING, RESERVES POLLUTION CONTROL OPERATIONS POLL CONTROL, RESERVES MATER OPERATIONS NATER,RESERVES REFUSE COLLECTION OPERATIONS LANDFILL OPERATIONS LANDFILL RESERVES AIRPORT OPERATIONS AIRPORT RESERVES TRANSIT OPERATIONS TRANSIT RESERVES BROADBAND TELECOMMUNICATIONS BROADBAND TELECOM. RESERVES EMPLOYEE BENEFITS TRUST .7CCOG ROAD USE TAX FEDERAL REVENUE SHARING CDBG METRO -ENTITLEMENT UDAG REPAYMENT FUND 1 GRAND TOTAL 3,201,590 10,109,752 4,012,973 3,075,995 17,198,720 15,788,640 1,861,289 17,649,929 2,750,381 215,557 2,900,091 25,000 729,006 3,654,177 3,561,200 0 3,561,200 308,534 321,968 0 2,044,161 6,000 2,050,161 1,073,372 1,247,300 2,320,672 51,457 1,187,110 0 0 1,032,300 1,032,300 710,700 0 718,700 1,500,710 905,550 0 5,668,461 0 5,668,461 1,366,772 4,688,274 6,055,046 518,965 7,183,825 0 0 3,672,700 3,672,700 3,022,700 0 3,022,700 7,833,825 608,001 0 2,578,000 0 2,578,000 2,065,310 590,986 2,656,296 529,705 172,000 0 0 136,000 136,000 0 305,000 305,000 3,000 69,941 0 714,695 0 714,695 686,641 0 686,641 97,995 500,979 0 960,582 0 960,582 1,029,101 150,000 1,179,101 282,460 412,097 0 18,169 268,148 286,317 25,000 194,524 219,524 478,890 51,745 0 91,293 83,819 175,112 168,156 33,000 201,156 25,701 130,004 0 9,623 0 9,623 0 31,325 31,325 108,302 178,408 0 911,676 1,014,500 1,926,176 1,926,853 81,000 2,007,853 96,811 243,866 0 7,877 78,000 85,877 29,700 0 29,700 300,043 14,713 0 250,078 0 250,078 90,993 119,761 ?10,754 54,037 10,576 0 0 0 0 0 0 0 10,576 119,665 700,982 103,205 0 804,187 88,170 715,043 803,213 120,639 40,265 0 75,292 91,193 166,485 170,870 0 170,870 35,880 526,147 0 1,855,628 0 1,855,628 0 1,868,556 1,868,556 513,219 0 0 0 0 0 0 0 0 0 -22,508 0 655,500 0 855,508 743,000 90,000 833,000 0 161,231 0 152,622 0 152,622 0 122,325 122,325 191,528 16,232,810 13,710,825 20,314,841 10,187,741 44,233,409 32,555,176 12,098,383 44,653,561 15,812,658 32 FUND GENERAL FUND DEBT SERVICE PARKING OPERATIONS PARKING, RESERVES POLLUTION CONTROL OPERATIONS POLL CONTROL, RESERVES NATER OPERATIONS NATER,RESERVES REFUSE COLLECTION OPERATIONS LANDFILL OPERATIONS LANDFILL RESERVES AIRPORT OPERATIONS AIRPORT RESERVES TRANSIT OPERATIONS TRANSIT RESERVES BROADBAND TELECONKUNICATIONS BROADBAND TELECOM. RESERVES ALL FUNDS FINANCIAL SUMMARY - FY90 BALANCE PROPERTY OTHER TRANSFERS TOTAL DISBURSE - TRANSFERS TOTAL DI- BALANCE 6-30-89 TAX RECEIPTS IN RECEIPTS MENTS OUT BURSEMENTS 6-30-90 2,750,781 11,131,179 4,094,576 3,727,247 18,548,962 16,119,665 1,611,298 17,770,967 ],568,]80 208,514 2,600,000 25,000 947,034 3,568,874 3,607,840 0 7,607,840 269,528 51,457 0 2,129,116 6,000 2,125,116 998,915 1,100,485 2,099,400 87,172 1,500,710 0 0 882,250 083,250 645,112 0 645,112 1,778,047 518,965 0 6,002,261 0 6,003,261 1,520,781 4,219,250 5,740,021 782,195 7,827,825 0 0 2,598,150 3,598,150 3,647,850 0 7,647,850 71784,125 529,705 0 2,544,500 0 2,544,500 2,189,105 458,904 2,648,089 426,116 2,000 0 D 136,000 126,000 0 110,000 1100000 29,000 97,995 0 755,640 0 755,640 709,141 0 709,141 144,494 282,460 0 1,048,977 0 1,048,977 799,280 350,000 1,149,380 182,057 478,890 0 90,047 238,505 228,552 80,000 214,961 294,961- 512,481 25,701 0 97,472 40,924 114,157 122,852 72,000 155,852 4,206 108,202 0 8,802 0 8,802 0 7,416 7,416 109,688 96,811 0 937,452 1,092,801 2,011,254 1,946,824 45,000 1,991,824 176,241 200,047 0 928,522 45,000 973,527 1,022,791 0 1,022,791 250,785 54,037 0 210,375 0 210,275 03,076 20,831 111,907 '152,505 10,576 0 0 10,000 100000 0 0 0 20.576 _ EMPLOYEE BENEFITS TRUST 120,679 709,122 100,294 0 809,416 92,477 009,416 901,809 28,166 ! JCCOC 75,880 0 78,628 102,727 181,751 178,170 0 178,130 39,101 ROAD USE TAX 417,219 0 3,171,019 0 2,171,019 0 3,203,838 2,202,830 481,400 FEDERAL REVENUE BHAOIHG 0 0 0 0 0 0 0 0 0 CDBG METRO -ENTITLEMENT 0 0 747,000 0 747,000 646,549 90,000 776,549 6,451 •-� UDAG REPAYMENT FUND 191,528 0 228,934 0 226,974 0 167,967 167,967 252,495 i---------- GRAND TOTAL 15,812,658 �........ ---------- 14,440,301 .......... ---------- 22,191,548 .....•• ---------- 10,421,434 ----..--.. ---------- 47,053,283 __._... ... ---------- 74,410,565 ... ...... ---------- 11,449,766 ---------- 45,859,971 ---------- 17,006,010 @ �+ 33 �� ALL FUNDS FINANCIAL SUMMARY - FY91 BALANCE PROPERTY OTHER TRANSFERS TOTAL DISBURSE - TRANSFERS TOTAL DI- BALANCE FUND 6-30-90 TAX RECEIPTS IN RECEIPTS MENTS OUT BURSEMENTS 6-30-91 GENERAL FUND DEBT SERVICE PARKING OPERATIONS PARKING, RESERVES POLLUTION CONTROL OPERATIONS POLL CONTROL, RESERVES NATER OPERATIONS NATER,RESERVES REFUSE COLLECTION OPERATIONS LANDFILL OPERATIONS LANDFILL RESERVES AIRPORT OPERATIONS AIRPORT RESERVES TRANSIT OPERATIONS TRANSIT RESERVES BROADBAND TELECONMUNICATIONS BROADBAND TELECOM. RESERVES EMPLOYEE BENEFITS TRUST JCCOG ROAD USE TAE FEDERAL REVENUE SNARING CODG METRO-ENTITLEKENT UDAG REPAYMENT FUND GRAND TOTAL 3,568,380 11,486,103 4,172,151 3,405,183 19,063,437 17,431,975 1,772,522 19,204,497 3,427,320 269,528 2,650,000 20,000 926,023 3,596,023 3,599,515 0 3,599,515 266,036 87,173 0 2,164,850 6,000 2,170,850 1,054,429 1,110,410 2,164,839 93,104 1,738,847 0 0 093,175 893,175 645,713 0 645,713 1,986,309 782,195 0 6,176,261 0 6,176,261 1,946,251 4,191,650 6,137,901 820,555 7,784,125 0 0 3,650,650 3,650,650 3,574,400 0 3,574,400 7,860,375 426,116 0 2,592,400 0 2,592,400 2,173,789 492,941 2,666,730 351,786 29,000 0 0 136,000 136,000 0 0 0 165,000 144,494 0 781,040 0 781,040 753,976 0 753,976 171,558 182,057 0 1,130,577 0 1,130,577 1,088,433 150,000 1,238,433 74,201 512,481 0 22,047 324,755 746,802 40,000 0 40,000 819,283 4,206 0 92,933 76,819 169,752 134,671 33,000 167,671 6,287 109,688 0 2,200 0 2,200 0 80,548 80,548 31,340 136,241 0 921,167 1,240,838 2,162,005 2,096,712 50,000 2,146,712 151,534 250,785 0 0 50,000 50,000 68,171 0 68,171 232,614 152,505 0 220,375 0 220,375 86,998 26,556 113,554 259,326 20,576 0 0 10,500 10,500 0 0 0 31,076 28,166 864,055 105,140 0 969,195 99,897 867,217 967,114 30,247 39,101 0 80,509 109,381 189,890 187,375 0 187,375 41,616 401,400 0 2,277,919 0 2,277,919 0 2,164,930 2,164,930 594,389 0 0 0 0 0 0 0 0 0 6,451 0 743,000 0 743,000 646,193 90,000 736,193 13,258 252,495 0 228,934 0 228,934 0 83,159 83,159 398,270 17,006,01-0 15r000, 150=1r7=1r503 10,829,324 47,560,98. .5, 62.,4-= :=,11=,=== ==,74=rte====,=�=r:6� 34 EI ALL FUNDS FINANCIAL SUMMARY - FY92 BALANCE PROPERTY OTHER TRANSFERS TOTAL DISBURSE - TRANSFERS TOTAL OI- BALANCE FUND 6-30-91 TAE RECEIPTS IN RECEIPTS MENTS OUT BURSEMENTS 6-30-92 GENERAL FUND DEBT SERVICE PARKING OPERATIONS PARKING, RESERVES POLLUTION CONTROL OPERATIONS POLL CONTROL, RESERVES NATER OPERATIONS NATER,RESERVES REFUSE COLLECTION OPERATIONS LANDFILL OPERATIONS LANDFILL RESERVES AIRPORT OPERATIONS AIRPORT RESERVES TRANSIT OPERATIONS TRANSIT RESERVES BROADBAND TELECOMMUNICATIONS BROADtiANO TELECOM. RESERVES EMPLOYER BENEFITS TRUST JCCOG ROAD USE TAX FEDERAL REVENUE SNARING CDBG KETRO-ENTITLEMENT UDAG REPAYMENT FUND 3,427,320 12,250,256 4,268,046 3,561,014 20,087,316 18,104,290 1,750,895 19,855,185 3,659,451 266,036 2,700,000 15,000 094,787 3,609,787 3,783,790 0 3,783,790 92,033 93,164 0 2,238,800 6,000 2,244,800 1,113,244 1,108,150 2,221,394 116,590 1,986,309 0 0 890,915 890,915 654,545 0 654,545 2,222,679 820,555 0 6,233,261 0 6,233,261 2,071,455 3,886,510 5,957,965 1,095,851 7,860,375 0 0 3,645,550 3,645,550 3,623,100 0 3,623,100 7,882,825 351,786 0 2,617,000 0 2,617,000 2,248,695 583,571 2,832,266 136,520 165,000 0 0 136,000 136,000 0 150,000 150,000 151,000 171,558 0 1,048,074 0 1,048,074 804,637 0 804,637 414,995 74,201 0 1,395,777 0 1,395,777 972,414 310,000 1,282,414 187,564 819,283 0 22,047 502,630 524,677 0 0 0 1,343,960 6,287 0 92,433 79,506 171,939 136,781 33,000 169,781 8,445 31,340 0 1,100 0 1,100 0 29,375 29,375 3,065 151,534 0 905,451 1,390,980 2,296,431 2,224,163 55,000 2,279,163 168,802 232,614 0 0 55,000 55,000 68,171 0 68,171 219,443 259,326 0 230,375 0 230,375 91,894 27,858 119,752 369,949 31,076 0 0 11,000 11,000 0 0 0 42,076 30,247 914,229 110,229 0 1,024,458 108,623 910,407 1,019,030 35,675 41,616 0 02,485 114,850 197,335 190,123 0 198,123 40,828 594,389 0 2,390,164 0 2,390,164 0 2,345,237 2,345,237 639,316 0 0 0 0 0 0 0 0 0 13,250 0 743,000 0 743,000 645,833 90,000 735,833 20,425 398,270 0 226,934 0 228,934 0 86,370 86,370 540,834 GRAND TOTAL 17,825,564 15,8:..... 22,67.,1.6 -1,--8,.-- .-,7--,893 --..-,.--,-.. 1:,366,373 48,:16,::= .9,...,326 --- 35 �3� Prpl TO 3 Where the money comes from ,1.110 rodef Al AId a., All Funds FY90 Budget Inde d Fees 44% 36 Where the money goes Genera Fund 47% Spec l al 137 L City of Iowa City General Long Term Debt Bands Issued in Millions a 6 4 2 0 74 To 70 7T TO 79 00 sl 82 ss 54 ss as a7 ss so s0 sl 92 Fiscal Year 00 sands/Prop. Ta[ IM 00 sond#Notar App. O 00 Bonds/[ntarP118) = cart. of P8r1101P. 37 Bond issues are timed with a goal of keeping the annual property taxes levied for debt level, around $3,000,000. Generally, new issuances are made when an old issue is retired. Typically, general debt has debt service of ten years. Large issues, like in FY78 and FY87, may be lengthened to twelve or fifteen years. /37 SUMMARY OF TRANSFERS BETWEEN FUNDS AMOUNT $ 113,037 217,235 90,000 20,149 269,089 FY90 RECEIPTS - TRANSFERS IN* TRANSFER TO TRANSFER FROM BUDGETED FUNDS GENERAL FUND: Economic Development UDAG Repayment Non -Operational Administration Parking Operations 5,000 CDBG Police Administration Trust & Agency Police Patrol Trust & Agency Police Criminal Investigation Trust & Agency Police Community Services Bureau Trust & Agency Fire Department Trust & Agency Traffic Engineering Road Use Tax Streets Road Use Tax Cemetery Perpetual Care Trust Library Cable TV Support Library Equipment Replacement Reserve Library Public Access Equipment Replacement Cable TV Support Parkland Acquisition Reserve General Fund -Parks DEBT SERVICE: Airport Operations Pollution Control Funds Water Operations Special Assessments PARKING OPERATIONS: General Fund, Senior Center PARKING RESERVE: Parking Systems Operations POLLUTION CONTROL RESERVE: Pollution Control Operations WATER RESERVE: Water Operations 38 AMOUNT $ 113,037 217,235 90,000 20,149 269,089 j } 43,668 L 11,979 448,193 640,442 r i 1,437,046 L- 5,000 I i 15,291 3,500 }} 3,540 5,078 - 3,323,247 I a 33,000 } 562,070 265,904 82,860 943,834 6,000 f 883,250 3,598,150 136,000 ,M /3 , (continued) (Continued) TRANSFER TO LANDFILL RESERVES: i -• i AIRPORT OPERATIONS: I_ TRANSIT OPERATIONS: TRANSIT RESERVE: BBT RESERVE: JCCOG: UNBUDGETED FUNDS FIRE PENSION RETIREMENT SYSTEM: TRANSFER FROM AMOUNT Landfill Operations 150,000 Animal Control 23,916 Data Processing 45,019 Police Records 19,570 General Fund Non -Operations Administration General Fund Non -Operational Administration 470,075 Transit Levy from General Fund 623,726 Transit Operations BBT Operations General Fund Administration TOTAL BUDGETED FUND Trust & Agency —, i PERPETUAL CARE TRUST: General Fund - Cemetery LIBRARY FOUNDATION TRUST: General Fund - Library CAPITAL PROJECTS: General Fund - Non -Op. Administration 200,000 General Fund - Parks 26,000 _ Parkland Acquisition Reserve 30,000 Pollution Control Operations 500,000 - Water Operations 57,000 Water Reserve 110,000 Landfill Operations 200,000 Landfill Reserve 214,961 Airport Reserve 7,416 Road Use Tax 125,350 UDAG Repayment Fund 54,930 TOTAL UNBUDGETED FUNDS GRAND TOTAL 6 'Description of transfers appear on the following chart: Disbursements -Transfers Out. 39 238,505 40,924 1,093,801 45,000 10,000 102.723 10,421,434 16,338 3,767 11,000 1,525,657 1,556,762 E11,978,196 /3� 40 i b 45,019 � I L j 1,437,448 I 23,916 19,570 3,767 { ri 31,078 14,500 6,000 30,000 I 1,100,485 L 4,219,250 )— (continued) _ SUMMARY OF TRANSFERS BETWEEN FUNDS DISBURSEMENTS - TRANSFERS OUT TRANSFER FROM TRANSFER TO DESCRIPTION BUDGETED FUND GENERAL FUND: Data Processing Landfill Reserve Repay Loan for Computer Upgrade Non -Operational Admin. JCCOG Iowa City's Portion i 102,723 Transit Operations Operating Subsidy 470,075 Transit Operations Transit Levy 623,726 Airport Operations Operating Subsidy 40,924 Capital Projects Civic Center Expansion 200,000 Animal Control Landfill Reserve Repay Loan for New Facility Police Records Landfill Reserve Repay Loan for Computer Upgrade Cemetery Perpetual Care Trust Repay Loan for Capital Outlay Parks Parkland Acquisition Trust Repay Loan for Capital Outlay 5,078 Capital Projects Mercer Park Softball Fields 26,000 Library Equipment Replacement Reserve Reserve for Future Replacement 3,500 Library Foundation Repay Loan for Computer Upgrade 11,000 Senior Center Parking Operations Reserve Parking for Sr. Center Park Land Acq. Reserve Capital Projects Parks & Rec. Complex Design PARKING SYSTEMS: Operations General Fund Administration Return Parking Fines 187,235 General Fund Administration Loan Repayment, Parking Lot 30,000 Renewal & Improvement Reserve As Per Bond Resolution 260,000 Bond & Interest Sinking As Per Bond Resolution 623,250 POLLUTION CONTROL: Operations Debt Service Abated G.O. Bonds 121,000 Capital Projects New Plant 500,000 Bond & Interest Sinking Res. As Per Bond Resolution 3,598,150 40 i b 45,019 � I L j 1,437,448 I 23,916 19,570 3,767 { ri 31,078 14,500 6,000 30,000 I 1,100,485 L 4,219,250 )— (continued) _ (Continued) 15,291 TRANSFER FROM TRANSFER TO WATER: 3,540 - Operations Depreciation, Extension & Pension & Retirement Improvement Reserve Pension & Retirement Debt Service Pension & Retirement Capital Projects Pension & Retirement Capital Projects Pension & Retirement 16,338 Reserve Capital Projects LANDFILL: 640,442 Operations Landfill Reserve Extra Width Paving Capital Projects Reserve Capital Projects AIRPORT: 14,500 Operations Debt Service Reserves Capital Projects TRANSIT: 300 _ Operations Transit Reserve ^, BROADBAND TELECOMMUNI- General Fund, Library CATIONS BBT Reserve Public Access Equip. Repl. TRUST & AGENCY: Police Administration - Police Patrol Police Criminal Invest. Police Comm. Services Bureau _ Fire Department Fire Pension & Retirement ROAD USE TAX: General Fund, Streets General Fund, Traffic Engr. i Capital Projects DESCRIPTION AMOUNT For Future Improvements 136,000 Abated G.O. Bonds 265,904 Study of Distribution System 25,000 Replace Meter Reading Equipment 32,000 458,904 Bloomington Street Water Tank 110,000 Future Replacement 150,000 Monitoring Wells Installation 200,000 Animal Control Facility Abated G.O. Bonds Auto. Weather Observation Bus Replacement Cable TV Support 15,291 Equipment Replacement 10,000 Reserve for Future Repl. 3,540 Pension & Retirement 20,149 Pension & Retirement 269,089 Pension & Retirement 43,668 Pension & Retirement 11,979 Pension & Retirement 448,193 Pension & Retirement 16,338 Operations 1,437,046 Operations 640,442 Mormon Trek/Melrose Signals 34,000 Extra Width Paving 38,400 Maiden Lane Pedestrian Bridge 25,000 Dubuque St. Deceleration Lane 14,500 RR Crossings 4,150 Extra -Width Sidewalk: Mormon Trek 5,000 Arthur St. Sidewalk Assessment 300 350,000 214,961 I 33,000 7,416 45,000 j 28,831 809,416 Gilbert St./Hwy. 6 Intersection 4,000 2,202,838/.31 1 41 (continued (Continued) TRANSFER FROM CDBG METRO ENTITLEMENT i UDAG REPAYMENT FUND: UNBUDGETED FUNDS PERPETUAL CARE TRUST POLL. CONT. DEFEASED BOND TRUST CAPITAL PROJECTS SPECIAL ASSESSMENTS TRANSFER TO Gen. Fund Non-Oper. Admin Gen. Fund Economic Dev. Capital Projects General Fund, Cemetery Debt Service Debt Service Debt Service DESCRIPTION AMOUNT 7 Aid to Agencies 90,000 I Operations 113,037 N. Hwy. 1 Capacity Improvements 54,930 167,967 TOTAL BUDGETED FUNDS 11,449,366 i Maintenance of Lots 5,000 Abated G.O. Bonds 333,583 Abated G.O. Bonds 107,387 I - Abated G.O. Bonds 82.860 TOTAL UNBUDGETED FUNDS 528,830 r I- L GRAND TOTAL $11.978,196 j I r Li r i 1 42 �3% I AUTHORIZED PERSONNEL LISTING FULL-TIME EQUIVALENTS Total 448.09 458.79 460.79 460.79 Number of Admin. Finance PPD Public Works Police Fire H61S Library Parks & Rao Sr. Center Airport Transit BTC JCC00 Equipment Assist. Hep. 0 20 40 60 80 100 120 N Positions fi FYBY ® FY90 ED FYe1 fi FY02 _FY89 -FY90 FY91 FY92 Administration 22.75 22.75 22.75 22.75 Finance 56.74 57.24 57.24 57.24 Planning & Program Dev. 10.95 10.95 10.95 10.95 Public Works 91.50 97.50 97.50 97.50 Police Department 67.50 71.20 72.20 72.20 Fire Department 51.00 51.00 52.00 52.00 Housing & Inspection Servs. 11.00 11.00 11.00 11.00 Library 29.25 29.25 29.25 29.25 Parks & Recreation 32.00 32.00 32.00 32.00 Senior Center 4.50 5.00 5.00 5.00 Airport Operations 1.00 1.00 1.00 1.00 Transit Operations 38.50 38.50 38.50 38.50 Broadband Telecomm. 1.60 1.60 1.60 1.60 JCCOG 3.80 3.80 3.80 3.80 Equipment Maintenance 17.00 17.00 17.00 17.00 Assisted Housing 9.00 9.00 9.00 9.00 Total 448.09 458.79 460.79 460.79 Number of Admin. Finance PPD Public Works Police Fire H61S Library Parks & Rao Sr. Center Airport Transit BTC JCC00 Equipment Assist. Hep. 0 20 40 60 80 100 120 N Positions fi FYBY ® FY90 ED FYe1 fi FY02 AUTHORIZED PERSONNEL LISTING FULL-TIME EQUIVALENTS ------FY89 -------------- FULL PART FULL PARTO TIME TIME TOTAL TIME TIME ---- ---- ----- ---- ---- TOTAL CITY COUNCIL 7.00 .00 7.00 7.00 .00 7.00 CITY CLERK 3.00 .25 3.25 3.00 .25 3.25 CITY ATTORNEY 4.00 .00 4.00 4.00 .00 4.00 ECONOMIC DEVELOPMENT 1.00 .00 1.00 1.00 .00 1.00 CITY MANAGER 3.00 .00 3.00 3.00 .00 3.00 HUMAN RELATIONS 3.00 .00 3.00 3.00 .00 3.00 FINANCE 29.10 2.24 31.34 29.10 2.74 31.84 GOVERNMENT BUILDINGS 2.00 .00 2.00 2.00 .00 2.00 CIVIL RIGHTS 1.00 .00 1.00 1.00 .00 1.00 PLANNING 6 PROGRAM DEVELOPMEN 5.25 .75 6.00 5.25 .75 6.00 ENGINEERING 7.00 .00 7.00 7.00 .00 7.00 PUBLIC WORKS ADMINISTRATION 2.00 .00 2.00 2.00 .00 2.00 C.B.D. MAINTENANCE 2.00 .00 2.00 2.00 .00 2.00 ENERGY CONSERVATION .50 .00 .50 .50 .00 .50 POLICE DEPARTMENT 63.00 .50 63.50 65.00 1.70 66.70 FIRE DEPARTMENT 51.00 .00 51.00 51.00 .00 51.00 ANIMAL CONTROL 4.00 .00 4.00 4.00 .50 4.50 HOUSING i INSPECTION SERVICES 11.00 .00 11.00 11.00 .00 11.00 TRAFFIC ENGINEERING 7.00 .00 7.00 7.00 .00 7.00 STREET SYSTEM MAINTENANCE 18.50 .00 18.50 18.50 .00 18.50 FORESTRY/HORTICULTURE 2.00 .00 2.00 2.00 .00 2.00 CEMETERY 3.00 .00 3.00 3.00 .00 3.00 = ------- ----- _ 44 RECREATION LIBRARY SENIOR CENTER ** TOTAL GENERAL FUND PARKING OPERATIONS POLLUTION CONTROL OPERATIONS WATER OPERATIONS REFUSE COLLECTION OPERATIONS LANDFILL OPERATIONS AIRPORT OPERATIONS TRANSIT OPERATIONS BROADBAND TELECOMMUNICATIONS ** TOTAL ENTERPRISE FUNDS JCCOG TRANSIT EQUIPMENT MAINTENANC EQUIPMENT MAINTENANCE CENTRAL SUPPLY i PRINT ASSISTED HOUSING ASST'D HOUSING VOUCHER PROD RENTAL REHAB. CDBG METRO -ENTITLEMENT ** TOTAL OTHER FUNDS GRAND TOTAL AUTHORIZED PERSONNEL LISTING FULL-TIME EQUIVALENTS ------- FY89 ------- FULL PART TIME TIME TOTAL 23.00 .00 23.00 21.00 8.25 29.25 4.50 .00 4.50 277.85 11.99 289.84 16.00 8.50 24.50 17.00 .00 17.00 22.00 .00 22.00 10.75 .00 10.75 7.25 .00 7.25 1.00 .00 1.00 23.00 15.50 38.50 1.00 .60 1.60 98.00 24.60 122.60 3.80 .00 3.80 E 7.50 .00 7.50 9.50 .00 9.50 .90 .00 .90 7.80 .00 7.80 RA 1.20 .00 1.20 .20 .00 .20 4.75 .00 4.75 35.65 .00 35.65 413.00 36.59 449.59 45 FY90 FULL PART TIME_ TIME TOTAL 23.00 .00 23.00 21.00 8.25 29.25 5.00 .00 5.00 280.35 14.19 294.54 16.00 8.50 24.50 23.00 .00 23.00 22.00 .00 22.00 10.75 .00 10.75 7.25 .00 7.25 1.00 .00 1.00 23.00 15.50 38.50 1.00 .60 1.60 104.00 24.60 128.60 3.80 .00 3.80 7.50 .00 7.50 9.50 .00 9.50 .90 .00 .90 7.80 .00 7.80 1.20 .00 1.20 .20 4.75 .00 .00 .20 4.7 35.65 .00 35.65 421.50 38.79 460.29 /37 Where the money comes from F inns A . lona General Fund FY90 Budget f- �i Where the money goes 1, II.a4 4Ayl daln:ionpnrl 3$ ~ ml:^b "., �'% namin 0% 15% r 'r' !!ii!'i !:... Flro EIEE!EA!II� III. . ! !nni. u 28 Hs0•Ins p.��' 38 arks 8 Roc la$ PoblIC Sr. Conlar. Works 108 Library 28 L r 1 N' I 46 /37 �- BEGINNING BALANCE TOTAL BALANCE GENERAL FUND FINANCIAL PLAN SUMMARY FYSB FY89 PY90 FY91 FY92 ACTUAL ESTIMATE PROPOSED PROTECTION PROJECTION 7_701_590 7_750_761 71566,380 31477_770 - 7,701�S90 3,730,761 7,368,780 7,{37,]]0 ,065 23711,164,608 9, OS6,137 10,065,]77 10,�01,�19 11,16{,608 Alai• TOTAL RECEIPTS PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS CONTINGENCY TOTAL EXPENDITURES ENDING BALANCE 12, 18 13,118 8 578 •,370 --- 1501171 1111 77_800 -_-- 77_931 ---- 77,309 171198_17_7_0_ _181318_1967 19106711]7 ]_010871716 -9,771,697 -10,596,756 -11,013,601 -11,875,829 -17,158,717 -507,589 -580,330 -651,172 -681,792 -719,970, 7,217,212 -7,336,689 -3, 36,179 =3,667,079 -71912,568 -1,281,2/1 1,013,617 807,570 -1,116,770 891,701 -1,159,706 1,861,289 -1,611,298 -1,772,52] -1,750,895 0 -32,915 -110,670 -115,015 -121,918 -15,886,975 -17,619,929 -17,710,967 -19,701,697 -19,655,165 3,2011590 x,75,750,781 3,568,380 7_147,,320 1_659,451 Library: Public Access Equipment Replacement AV Equipment Replacement Recreation Facilities Reserve Parkland Acquisition Reserve Risk Management Escrows & Deposits Fire Vehicle Replacement Fund TOTAL GENERAL FUND RESERVES SUMMARY OF YEAR-END BALANCES FY88 FY89 FY90 FY91 ACTUAL ESTIMATE BUDGET PROJECTED 13,832 17,372 20,912 7,406 10,906 14,406 26,085 -0- -0- 375,239 372,757 404,512 340,000 -0- -0- 34,000 34,000 34,000 1,235 45,833 139,223 797,797 480,868 613,053 Fn 20,912 17,906 -0- 437,600 -0- 34,000 55,115 565,533 i FY92 PROJECTED _i r' 20,912 i 21,406 _ -0- 1 472,089 i -0- 34,000 1 103,718 II 652,125 L J L� r� . GENERAL FUND RESERVES BROADBAND TELECOMMUNICATIONS LIBRARY 49 LIBRARY A.V. EQUIPMENT REPLACEMENT 7,406 3,500 -0- 10,906 3,500 -0- 14,406 3,500 -0- 17,906 3,500 -0- 21,406 PUBLIC ACCESS EQUIPMENT REPLACEMENT 13,832 3,540 -0- 17,372 3,540 -0- 20,912 -0- -0- 20,912 -0- -0- 20,912 06-30-88 BALANCE = RECEIPTS: Transfer -In EXPENDITURES: ` — 06-30-89 BALANCE RECIEPTS: Transfer -in EXPENDITURES: 06-30-90 BALANCE RECEIPTS: Transfer -In — EXPENDITURES: _ 06-30-91 BALANCE RECEIPTS: Transfer -In EXPENDITURES: — I 06-30-92 BALANCE I� l GENERAL FUND RESERVES BROADBAND TELECOMMUNICATIONS LIBRARY 49 LIBRARY A.V. EQUIPMENT REPLACEMENT 7,406 3,500 -0- 10,906 3,500 -0- 14,406 3,500 -0- 17,906 3,500 -0- 21,406 PUBLIC ACCESS EQUIPMENT REPLACEMENT 13,832 3,540 -0- 17,372 3,540 -0- 20,912 -0- -0- 20,912 -0- -0- 20,912 06-30-80 BALANCE RECEIPTS: Hotel -Motel Tax Transfer -In from Parks EXPENDITURES: Transfer -Out 06-30-89 BALANCE RECEIPTS: Hotel -Motel Tax Transfer -In EXPENDITURES: Transfer -Out 06-30-90 BALANCE RECEIPTS: Hotel -Motel Tax Transfer -In EXPENDITURES: 06-30-91 BALANCE RECEIPTS: Hotel -Motel Tax Transfer -In EXPENDITURES: 06-30-92 BALANCE GENERAL FUND RESERVES RECREATION FACILITIES PARKLAND ACQUISITION RECREATION FACILITIES T_ -0- -0- 26,085) -0- 50 PARKLAND ` AC UIQ SITION _ "I 375,239 22,440 5,078 30,000) 372,757 L 26,677 5,078 -0- 404,512 L 28,010 5,078 L -0- 437,600 29,411 5,078 472,089 �v FIRE VEHICLE REPLACEMENT FUND — 06-30-88 BALANCE RECEIPTS: Transfer -In Sale of Old Truck i Depreciation Payment EXPENDITURES: Auto Van 06-30-89 BALANCE RECEIPTS: Transfer -In -' Depreciation Payment EXPENDITURES: 06-30-90 BALANCE .- RECEIPTS: Transfer -In Depreciation Payment _f EXPENDITURES: Pumper Truck —, 06-30-91 BALANCE -' RECEIPTS Transfer -In Depreciation Payment EXPENDITURES: Mini -Pumper - 06-30-92 BALANCE fi 1 0 i. 51 1,235 50,000 14,175 6,323 (10,800) 15,100) 45,833 85,000 8,390 -0- 139,223 90,000 8,592 182,700) 55,115 90,000 9,403 50,800) 103,718 ' l3% I GENERAL FUND RESERVES RISK MANAGEMENT 06-30-88 BALANCE RECEIPTS: Property Tax EXPENDITURES: Insurance Premiums Payment to Loss Reserve 06-30-89 BALANCE RECEIPTS: Property Tax EXPENDITURES: Insurance Premiums Payment to Loss Reserve 06-30-90 BALANCE RECEIPTS: Property Tax EXPENDITURES: Insurance Premiums Payment to Loss Reserve 06-30-91 BALANCE RECEIPTS: Property Tax EXPENDITURES: Insurance Premiums Payment to Loss Reserve 06-30-92 BALANCE 52 340,000 460,258 (400,642) 399,616) -0- 520,000 (437,940) 82,060) -0- 628,818 (481,215) 147,603) -0- 682,000 (529,636) 152,364) -0- GENERAL FUND RECEIPTS SUMMARY FY88 FY89 FY90 FY91 FY92 RECEIPT TYPE ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION GRAND TOTAL 8,665,494 9,056,123 10,065,237 10,401,449 11,164,608 528,487 611,413 623,726 642,438 651,432 30,376 28,416 28,416 28,416 28,416 13,660 13,800 13,800 13,800 13,800 324,983 400,000 400,000 400,000 400,000 8,663 10,270 8,893 9,983 9,983 80,101 81,295 82,136 83,671 83,671 191,049 186,328 190,646 225,690 236,647 94,381 97,011 97,011 101,642 101,642 26,138 37,900 37,900 41,670 41,670 123,759 108,800 108,800 108,800 108,800 j 217,033 217,033 217,033 217,033 217,033 50,438 56,000 56,000 56,000 56,000 452,287 467,429 475,517 475,563 475,563 44,487 41,319 42,941 42,941 42,941 416,493 435,155 449,048 471,283 495,228 29,858 41,530 46,709 47,269 47,851 37,665 27,900 28,080 28,080 28,080 8,563 28,977 9,005 9,110 9,220 177,236 249,682 256,638 271,576 280,937 619,304 663,355 750,749 725,045 760,923 1 20,036 20,837 21,639 22,288 22,957 50,138 127 144 144 144 296,366 295,977 295,977 295,977 295,977 139,953 56,000 56,000 56,000 56,000 335,665 333,353 335,727 335,727 335,727 242,520 224,400 266,772 280,110 294,116 129,887 129,887 129,887 129,887 129,887 5,590 5,752 5,892 6,044 6,201 1,575 64,175 85,000 90,000 90,000 72,583 158,144 40,392 40,618 40,848 473,215 0 0 0 0 1,838,971 1,700,456 2,077,488 0 2,134,930 0 2,244,237 0 0 63,150 194,524 90,000 90,000 90,000 90,000 662,533 705,539 793,078 850,225 892,736 3,733 81,474 113,037 83,159 86,370 12,804 5,000 5,000 5,000 5,000 13,936 22,050 15,291 16,056 16,858 207,235 239,171 217,235 217,235 217,235 15,952 0 0 0 0 7,040 12,118 12,118 8,578 8,578 16,733,337 17,198,720 18,548,962 19,063,437 20,087,316 53 ACTIVITY FY88 ACTUAL 158,454 140,238 233,349 72,160 180,386 132,540 178,861 257,420 S 208,806 314,321 148,380 128,041 725,153 192,156 35,643 N 1,217,039 94,435 155,556 296,813 86,227 75,286 16,377 171,002 1,860,644 256,334 303,991 31,453 2,535,444 119,883 90,290 179,483 99,021 11,139 618,790 1,245,645 118,821 138,750 831,037 478,423 1,285,689 89,222 284,865 58,078 2,072 25,388 3,530 GENERAL FUND NDITURES SUMMARY FY89 FY90 FY91 FY92 ESTIMATE PROPOSED PROJECTION PROJECTION 67,272 131,452 224,587 81,474 202,698 146,984 191,353 277,377 208,908 319,517 123,667 412,797 800,258 178,032 40,839 2,128,916 108,522 148,199 317,096 93,609 90,907 18,903 173,377 2,015,612 267,448 397,262 35,976 2,248,182 158,168 89,514 190,121 130,742 0 25,900 624,648 1,194,882 127,335 146,761 1,105,327 546,427 1,458,202 99,770 300,908 GRAND TOTAL 15,886,975 17_649,929 54 2, 2, 644, 1,435, 166, 1,181554, 484 1,, 202 80, 30, 244; 81, 214, 174, 206, 162, 344, 133, 628, 204, 41, 2,309, 118, 161, 326, 13 100, 21, 205, 2,219, 320, 370, 130, 2,614, 183, 0 21, 133,, 658,1 1,502,' 122,: 153,1 1, 235, i 589,; 1, 572,: 108, 300, J 17,730,963 19_204_497 2, 2, 294; 389,1 139,_ 2,758,E 192,7 102,5 224:3 141,4 694,523 1,576,715 129,073 1,288,913 611,136 1,624,178 114,460 310,244 0 0 0 19_855_185 IV I TOTAL ADMINISTRATIVE RECEIPTS SUMMARY FY88 ACTUAL FY89 ESTIMATE FY90 PROPOSED FY91 PROJECTIC 1,128,496 528,487 1,897,573 611,413 1,382,102 623,726 1,995,63E 642,43E 30,376 13,660 28,416 13,800 28,416 13,800 28,41E 13,80E 324,983 400,000 400,000 400, DOC 82,858 84,070 84,094 86,719 123,759 108,800 108,800 108,80C 217,033 217,033 217,033 217,033 4,291 4,463 4,369 4,595 562,948 601,252 680,560 656,576 20,036 20,837 21,639 22,288 296,366 295,977 295,977 295,977 139,953 56,000 56,000 56,000 335,665 333,353 335,727 335,727 60,630 56,100 66,693 70 028 129,887 129,887 129,887 129"887 27,191 0 0 0 0 135,620 0 0 63,150 90,000 90,000 90,000 3,733 81,474 113,037 83,159 207,235 239,171 217,235 217,235 22,210 125,429 6,700 6,700 4,322,947 5,536,131 4,875,795 5,461,016 55 FY92 PROJECTION 2,127,586 651,432 28,416 13,800 400,000 86,719 108,800 217,033 4,825 689,031 22,957 295,977 56,000 335,727 73,529 129,887 0 90,000 86,370 217,235 6,700 5,642,024 /37 TOTAL ADMINISTRATIVE RECEIPTS SUMMARY FY88 ACTUAL FY89 ESTIMATE FY90 PROPOSED FY91 PROJECTION FY92 PROJECTION 1,128,496 528,487 1,897,573 611,413 1,382,102 623,726 1,995,638 642,438 2,127,586 651,432 30,376 13,660 28,416 13,800 28,416 13,800 28,416 13,800 28,416 13,800 400,000 EMENT 324,983 82,858 400,000 84,070 400,000 84,094 400,000 86,719 86,719 123,759 217,033 108,800 217,033 108,800 217,033 108,800 217,033 108,800 2174,0825 4,291 562,948 4,463 601,252 4,369 680,560 4,595 656,576 22,288 r 689,031 22,957 20,036 296,366 20,837 295,977 21,639 295,977 295,977 56,000 295,977 56,000 139,953 335,665 56,000 333,353 56,000 335,727 335,727 70,028 335,727 73,529 60,630 129,887 56,100 129,8870 66 ,693 129,8870 129,887p 129x8870 27,191 0 63,150 135,620 90,000 0 90,000 0 90,000 83,1590 0 90,000 86,3700 3,733 81,474 113,0370 0 FUND 207,235 5,463 239,171 217,235 6 700 217,235 6,700 216 700 r_�_ 22,210 125,429 _ _r--- 4,322,947 _4,322_947 _5_536_131 _ _4_875,795 _5,461,016 _5,642,024 55 i /37 CITY COUNCIL PROGRAM DIVISION STATEMENT PURPOSE:olicy and provide ected by The generatydiCouncil is to to representative for tiveboimplementation of that citizens to rection thatpoljcyformulate City p OBJECTIVES: Establish sound fiscal policy means of: including property taxes and other revenue I. a. An acceptable balance of appropriate revenue sources, generating alternatives. b, Adoption of a balanced annual budget and three year financial plan. C. Maintaining a Capital Improvements Program consistent with acceptable level of bonded indebtedness and annual debt service levy. articularly in those areas where joint ventures can provide p, Promote both short and long-term ion,par growth and development for the City. 3, `Pursue intergovernmental cooperation, p economic benefit to the citizen taxpayers of each respective jurisdiction. PERFORMANCE MEASUREMENT: irction of the City Council policy yein is carried performance of departments under elisions individually yand ncollectiAchievement of obje tives measur vely. div the 56 EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TOTAL NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. CITY COUNCIL RECEIPTS AND EXPENDITURES SUMMARY -- FY90 BUDGET -- FY88 FY89 DEPT CITY MGR FY91 FY92 ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION 36,152 36,088 36,088 36,088 36,088 36,088 276 400 438 438 455 482 110,730 30,714 24,844 24,844 25,346 26,657 11,296 70 0 0 0 0 158,454 67,272 61,370 61,370 61,889 63,227 NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. CITY COUNCIL MAYOR i PERSONAL SERVICES: TOTAL CITY COUNCIL PROPOSED FOR FY90 CAPITAL OUTLAY: NONE TRANSFER TO: TOTAL 58 FY89TEPY90 $ 6.00 6.00 30,078 NONE 1.00 1.00 6_010 7.00 7.00 36,088 TOTAL NONE TRANSFER TO: TOTAL 58 CITY CLERK PROGRAM DIVISION STATEMENT PURPOSE: As the Council -appointed recording and recordkeeping officer of the City, the Clerk exercises the powers and performs the duties provided or prescribed by State law, the City Charter and the Municipal Code. This includes preparation, maintenance and dissemination of records of Council meetings and resulting proceedings; filing and safekeeping of deeds, abstracts, contracts, resolutions and ordinances, project folders, subdivi- sion folders; providing technical assistance for Council, staff and the public by responding to requests for retrieval of information or interpretation of established City policies and procedures; providing required services for City elections; and receiving, routing and finalizing of all submissions to the Planning and Zoning Commission. The City Clerk is custodian of the City Seal, certifies or notarizes documents and testifies in court if necessary. OBJECTIVES: 1. Continue to provide basic services at the current level, in compliance with legal requirements. 2. Continue training in procedures and improvement of delivery of services. 3. Continue reducing retention space and storage problems by microfilming. 4. Continue computerization of reference index, licenses and permits; and explore conversion of cemetery lot information. 5. Continue to utilize the automatic retrieval system. 6. Continue to improve records management operations. 7. Explore furniture acquisition to accommodate changing functions of office staff. 59 137 I PERFORMANCE MEASUREMENTS: CALENDAR YEARS Thru Sept. 1983 1984 1985 1986 1987 1988 1. Regular Council meetings attended, minutes provided 25 27 24 24 23 19 Special formal meetings attended, minutes provided 30 4 11 10 41 5 26 3 24 Informal Council meetings attended, minutes provided 72 44 49 18 16 Executive sessions attended, regular minutes provided 29 519 23 443 20 418 23 231 255 228 Legal notices posted Official Council minutes published 55 29 31 29 23 21 Ordinances finalized and published 6B 61 54 360 30 346 53 307 34 203 Resolutions finalized Notices published 423 349 332 323 157 149 106 93 Cigarette licenses issued 143 156 153 152 139 129 Liquor, Beer & Wine licenses processed-reg./Sunday 120/86 133/85 147/110 130/103 132 116 Cemetery deeds recorded and issued 26 13 14 30 22 18 7 Sound permits Planning & Zoning applications accepted 10 55 1 53 x 28 2 35 5 38 44 Planning & Zoning applications finalized Supplements issued/number of pages for servicing 24 5/279 19 4/532 12 4/606 8 3/210 18 3/140 10 3/370 350 City Codes 7 Candidate nomination papers checked for Council 11 x 6 x x election Taxicab licenses issued or exchanged 21 17 16 20 20 19 Taxicab Driver permits issued 99 92 50 32 21 37 Applications for Boards & Commissions processed 144 124 84 50 82 49 Microfilming - number of images processed 19,487 7,810 130,147* 41,331 18,926 3,263 No. of computer subjects indexed 8,983 8,898 9,349 6,897 6,753 5,134 *Figure reflects all documents previously housed in retention room storage. 60 F ■ — CITY CLERK RECEIPTS AND EXPENDITURES SUMMARY BCITYTMGR FY88 FY89 DEPTO FY91 FY92 EXPENDITURES: ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION PERSONAL SERVICES 89,029 98,850 99,880 99,880 105,734 111,463 COMMODITIES SERVICES AND CHARGES 442 50,600 1,021 23,628 1,007 42,339 898 42,339 0 934 27,689 0 990 46,488 — CAPITAL OUTLAY ----7,953 -------_0 _ _ ------__0 J TOTAL ------167 140,238 131,452 143,226 143,117 134_357 158,941 NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. CITY CLERK PROPOSED FOR FY90 PERSONAL SERVICES: d[#1 WD TRANSFER TO: TOTAL 62 CAPITAL OUTLAY: TOTAL --- FTE --- FY89 FY90 $ ADMINISTRATIVE CLERK/TYPIST 1.00 1.00 19,190 NONE DEPUTY CITY CLERK 1.00 1.00 24,518 RK SR. LERK/TYPIST 1.25 1.25 35;040 CTY MINUTETAKER (PT) BENEFITS 19,220 TOTAL 3.25 3.25 99,880 d[#1 WD TRANSFER TO: TOTAL 62 CAPITAL OUTLAY: TOTAL LEGAL DEPARTMENT PROGRAM DIVISION STATEMENT FY1990 PURPOSE: The Legal Department (a) represents the City in litigation in all courts and before administrative agencies; _ (b) provides legal advice, opinions and services to the City Council, Manager, Clerk, Department Heads, staff and City Commissions; (c) prepares ordinances and legal documents for the City. The City Attorney has responsibility for the administration of the Legal Department. OBJECTIVES: 1. Continue to provide prompt, objective, quality legal services to City Council, Manager, Clerk, staff, Boards and Commissions. 2. Keep abreast of rapidly developing and changing areas of municipal law, such as tort liability. 3. Represent the City objectively and effectively in litigation. 4. Maintain communications with Department and Division Heads in order to render preventive legal advice before problems occur. NEW OBJECTIVES: 1. Secure consultation services to study the Legal Department to determine if opportunities exist to improve its operation and to enhance its efficiency, with emphasis on the following particulars: (a) Recording of incoming and outgoing work items; (b) Tracking the progress of work items; (c) Recording time spent on individual work items; (d) Reporting of work items completed by category; and (e) Indexing of office files, including tort claim and litigation files. — 2. Implement the consultant's recommendations re the operation of the Department. 3. Commence process, in conjunction with City Clerk, for comprehensive update and renovation of City Code. PERFORMANCE MEASURES: The work of the Legal Department is either proactive (advising, counseling, and assisting the City Council, City Manager, Department Heads, Boards and Commissions) or reactive (responding to actions of third parties, defending the City's actions). The true measure of the performance of the Legal Department is thus threefold: First of all, the degree to which it assists in the quick and troublefree effectuation of City programs and policies by anticipating, and counseling ways to avoid legal problems; secondly, the efficacy of the Department before courts and admini- strative agencies in explaining, advancing, or defending City policies and programs; and finally, the timely j_J performance of quality legal work (advice, opinions, review or preparation of documents). , �-: 63 /37 txFhfl Ul'1'UF1B5: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TOTAL CITY ATTORNEY RECEIPTS AND EXPENDITURES SUMMARY NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. 64 -- FY90 BUDGET -- FY88 FY89 DEPT CITY MGR FY91 FY92 ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION 171,583 185,058 195,351 190,351 201,440 212,269 r 9,068 9,137 9,388 91388 9,763 10,349 48,264 27,900 48,422 33,422 33,668 36,393 _ ----4,434 ----2,492 ----71730 ----1,230 --------0 ---_----0 233,349 224,587 260,891 234,391 244,871 259,011 • NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. 64 PERSONAL SERVICES: ADMIN. SEC. - LEGAL ASSISTANT CITY ATTORNEY I j - ASST. CITY ATTORNEY II i CITY ATTORNEY - TEMPORARIES BNEFITS i i I _ f J CAPITAL OUTLAY: j a TOTAL CITY ATTORNEY PROPOSED FOR FY90 NONE TRANSFER TO: TOTAL 65 CAPITAL OUTLAY: --- FTE --- FY89 FY90 $ 1.00 1.00 23635 LASERPRINTER 500 1.00 1.00 31,,680 MICROCASSETTE TRANSCRIBER 200 1.00 1.00 42,886 BOOKSHELF -SECRETARY 1.00 1.00 58,410 3 DRAWER PEDISTAL-SECRETARY 140 2,080 RECEPTION AREA CARPET 325 ----- ----- 31,660 --------- TOTAL --------- 1,230 4.00 4.00 190,351 --------- NONE TRANSFER TO: TOTAL 65 ECONOMIC DEVELOPMENT PROGRAM DIVISION STATEMENT PURPOSE: Promote the economic prosperity and welfare of Iowa City. Expand the non-residential tax base in Iowa City by encouraging business expansions and seeking new industries and other major employers compatible with the community's labor force. OBJECTIVES: 1. Develop plans and policies for specific economic development issues. 2. Assist the Iowa City Area Development Group, Inc. in promoting Iowa City as a site for business locations and expansions. 3. Promote a cooperative relationship with the University of Iowa to support projects of mutual benefit affecting the economic climate of the community. 4. Respond to requests for information regarding community socio-economic data and services/facilities for economic development. 5. Monitor performance of contracts/ agreements for economic development incentive programs. 6. Maintain a current data base to reflect changes in community economic trends and conditions. 7. Complete disposition of urban renewal parcels and assist in program closeout. 8. Facilitate the redevelopment of downtown properties. 9. Provide continued staff support to the Design Review Committee. PERFORMANCE MEASUREMENTS: Preparation of grant/loan applications for economic development assistance programs. Completion of projects and activities in a timely manner. Rapid response to requests for information. r � G6 /.37 NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. I I ECONOMIC DEVELOPMENT i i RECEIPTS AND EXPENDITURES SUMMARY —. j " -- FY90 BUDGET -- FY88 FY89 DEPT CITY MGR FY91 FY92 EXPENDITURES: ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION PERSONAL SERVICES 24,096 33,844 34,141 34,141 36,031 37,848 COMMODITIES 185 390 581 581 605 641 SERVICES AND CHARGES 44,097 46,750 47,022 77,022 45,159 46,449 _ CAPITAL OUTLAY 0 ------- 0 0 j TOTAL ----3,782 72,160 -_----490 81,474 ------- 81,744 --------0 111,744 81,795 84,938 NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. I I i i -• i i j " 67 ECONOMIC DEVELOPMENT PROPOSED FOR FY90 PERSONAL SERVICES: CAPITAL OUTLAY: FY89TEFY90 $ ASSOCIATE PLANNER 1.00 1.00 29,869 NONE BENEFITS ----- 4,272 TOTAL TOTAL 1.00 1.00 34,141 NONE TRANSFER TO: TOTAL 33 CITY MANAGER — PROGRAM DIVISION STATEMENT PURPOSE: The City Manager supervises implementation of policy and procedure as directed by the City Council through the coordination and supervision of operations in all City Departments and advises the City Council on matters relating to the planning, development, and current operating status of all City departments. The City Manager professionally advises, directs and evaluates Department Heads and other management personnel in their respective functions in a manner consistent with current and future community needs and in conformity with the dictates of existing laws, established policies and procedures, and the City's Comprehensive Plan. OBJECTIVES: -, 1. Develop and administer City fiscal program through preparation of the Capital Improvements Program, the FY91 Operating Budget for certification by March 15, 1990, and the three-year financial plan. 2. Timely dissemination of relevant information to City Council, staff, and the general public. 3. Advise and direct department and division administrators to facilitate timely and efficient completion of assigned projects and programs according to the dictates of City Council policy. 4. Regular evaluation of all departmental progress and annual evaluation of all Department Heads. PERFORMANCE MEASUREMENT: General measurement of performance is reflected in the performance level of all departments and divisions. The City Council evaluates the City Manager annually based upon timely and efficient city-wide operations consistent with established Council policy. ��� 69 1.37 EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS OUT TOTAL ■ CITY MANAGER RECEIPTS AND EXPENDITURES SUMMARY NOTE: See ADMIMISTRATIVE RECEIPT SUMMARY for detailed receipts. 70 L /37 -- FY90 BUDGET -- ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION _ i 160,714 170,971 166,946 176,834 187,052 197,004 1,966 2,375 2,350 2,350 2,444 2,590 15,247 29,352 23,032 23,038 24,526 25,211 L 21459 0 0 0 0 0 0 0 0 0 0 0 - --------- 180,386 --------- 202,698 --------- 192,328 --------- 202,222 --------- 214,022 --------� 224,805 NOTE: See ADMIMISTRATIVE RECEIPT SUMMARY for detailed receipts. 70 L /37 PERSONAL SERVICES: i I ADMIN. ASST. - CITY MANAGER ASSISTANT CITY MANAGER _ CITY MANAGER TEMPORARIES _ TOTAL I i I � r CITY MANAGER PROPOSED FOR FY90 CAPITAL OUTLAY: NONE TRANSFER TO: TOTAL ��71 0 FY89TEFY90 $ 1.00 1.00 25,719 NONE 1.00 1.00 46,494 1.00 1.00 68,774 TOTAL 1,052 ----- --------- 34,795 ----- 3.00 3.00 176,834 NONE TRANSFER TO: TOTAL ��71 0 HUNAN RELATIONS PROGRAM DIVISION STATEMENT PURPOSE: Human Relations provides technical and support services to City departments and employees which include: employee recruitment and selection; administration of the classification, compensation, performance evalua- tion systems, and the Affirmative Action Program; labor contract administration and assistance with negotia- tions; administration of employee benefits; coordination of employee training and development; employee assistance services and related personnel activities. Human Relations works in conjunction with the Civil Service Commission and provides staff support to the Commission. ` OBJECTIVES: i L 1. Provide suitable applicant pools on a timely basis following notice of position vacancy. 2. Further the principles of Affirmative Action in City employment by assisting in the establishment and review of Affirmative Action goals and objectives for every department. 3. Respond to all employee inquiries and/or requests for assistance with benefits on a timely basis. 4. Assist supervisors in employee relations matters to resolve problems/questions in a timely manner r - consistent with applicable labor agreements and City practices and policies. 5. Assist in labor contract negotiation and collect negotiations data. 6. Provide an in-house training program for supervisory and non -supervisory employees with an emphasis on Affirmative Action topics for all employees and labor contract administration for supervisors. 7. Continue to provide wellness services to all employees. Research alternatives to current wellness - options to involve non -participating employees. 8. Update job descriptions and performance evaluations as positions are vacated and filled. 9. Ensure compliance with Federal laws and recordkeeping requirements. PERFORMANCE MEASUREMENT: FY83 FY84 FY85 FY86 FY87 FY88 _ Applications processed 2781 2404 3701 1998 1712 2309 Workforce minority rep. 4.6% 4.8% 5.9% 5.2% 4.4% 4.1%y Positions filled internally 45 48 65 56 29 48 Positions filled externally Permanent/Temporary 19/NA 12/NA 9/NA 17/NA 10/NA 25/60 Reclassification hearings 5 11 4 6 4 4 Training hours 46 84 45 37 10 16 Employee wellness participation NA NA NA 163 208 296 72 137 EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TOTAL HUMAN RELATIONS RECEIPTS AND EXPENDITURES SUMMARY FY90 BUDGET FY88 FY89 DEPT CITY MGR PY91 FY92 ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION 92,485 98,982 103,955 103,955 110,038 115,984 31706 41056 41540 41540 41721 51004 35,535 42,971 64,131 56,631 58,643 62,236 _814 _975 1,130 1,130 1,570 132,540 146,984 173,756 166,256 174,972 _605 183,829 NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. I J f •: 73 i PERSONAL SERVICES: 1 i PERSONNEL ASSISTANT PERSONNEL ADMINISTRATOR TEMPORARIES BENEFITS TOTAL HUMAN RELATIONS PROPOSED FOR FY90 NONE 3_00 -3_00 --103,955 TRANSFER TO: TOTAL 74 CAPITAL OUTLAY: FY89TEFY90 $ 2.00 2.00 46,467 1.00 1.00 37500 230 19,389 NONE 3_00 -3_00 --103,955 TRANSFER TO: TOTAL 74 CAPITAL OUTLAY: _ 5 CHAIRS-RECEPTIOIN AREA 500 CHAIR/COMPUTER TABLE -PER. ASST 230 2 GUEST CHAIRS -PER. ADMIN. OFF ---- 400 TOTAL ----1,130 f i i i i r I /.37 I I I CIVIL SERVICE COMMISSION PROGRAM DIVISION STATEMENT PURPOSE: _ The function of the Civil Service Commission is the implementation of the Iowa Civil Service Code for City employees in covered positions. The Commission is empowered to certify applicants as qualified for appoint- ment to Civil Service positions within City employment and to provide appeal rights for covered employees in all matters related to suspension, demotion or discharge. OBJECTIVES: 1. Certify lists of candidates eligible for appointment to Civil Service positions. 2. Maintain promotional lists for Police and Fire Department positions. 3. Conduct hearings upon notice of appeal and within time limits specified by Civil Service Code. 4. Increase the expertise of Commission members in recommending and participating in selection procedures. 5. Continue the use of assessment center techniques in promotional selection procedures to the extent -, possible within staffing constraints. I -- i — i— VM 75 /37 FINANCE ADMINISTRATION PROGRAM DIVISION STATEMENT PURPOSE: Provide supervisory and secretarial support for the Finance Department, and coordinate the annual budget process, the risk management program for all City departments, and daily investment activities. Supervise the preparation of accurate and timely financial information which can be utilized effectively by the City Council and City staff in making managerial decisions, and supervise and monitor centralized support services and the Parking System. OBJECTIVES: 1. Assure adequate budgetary control by reviewing and controlling all budget amendments and continuing to monitor all receipts and expenditures. 2. Coordinate risk management program of risk analysis, insurance purchases and claims analysis. 3. Annually update financial trends and five year financial projections. 4. Monitor Finance Divisions' performance on respective Division Objectives. PERFORMANCE MEASURES: 1. Timely reports to City Manager on budget amendment requests and any problem areas in receipts or expenditures. 2. Coordination with Safety Committee, annual analysis of insurance portfolio, quarterly claim reports with analysis of losses. 3. Preparation of financial projections and financial trends report for use by management and City Council. 4. Performance of Finance Divisions on their respective objectives. 76 t - 137 X37 L EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TOTAL FINANCE ADMINISTRATION RECEIPTS AND EXPENDITURES SUMMARY FY90 BUDGET FY88 FY89 DEPT CITY MGR FY91 FY92 ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION 163,946 176,382 181,826 181,826 192,443 202 820 1,791 12,326 1,225 12,431 1,880 11,721 1,880 11,821 1,955 12,006 2,072 12,750 798 1,315 1_200 1,200 0 0 178,861 191,353 196,627 196,727 206,404 217,642 NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. .I f I� YAw4L..uraayrv�-:vn:,.ia:,.�..,..,.....�.. ......_........ ..�_...... ._ ... _. 77 /3� FINANCE ADMINISTRATION PROPOSED FOR FY90 PERSONAL SERVICES: CAPITAL OUTLAY: TRANSFER TO: TOTAL 78 0 1,200 1,200 ==== I FY89TEFY90 $ ADMIN. SEC.- FINANCE 1.00 1.00 24,518 WORKSTATION BUDGET/MANAGEMENT ANALYST 1.00 1.00 29,497 ASST. FINANCE DIRECTOR 1.00 1.00 37,685 TOTAL FINANCE DIRECTOR 1.00 1.00 58,158 TEMPORARIES 624 OVERTIME 104 BENEFITS ----- ----- ----- 31,240 --- TOTAL 4.00 4.00 181,826 TRANSFER TO: TOTAL 78 0 1,200 1,200 ==== I -I i L M M' I� L ' L r , ACCOUNTING AND REPORTING PROGRAM DIVISION STATEMENT PURPOSE: The purpose of the Accounting and Reporting Division is accurate and comprehensive accountability and reporting of the financial activities for all City operations and divisions, and to provide accounting services and comprehensive financial information to all City operations in an efficient and effective manner. OBJECTIVES: 1. Establish and maintain accountability for federal and state assisted projects. _. 2. Provide accounts payable, payroll, and housing authority disbursement processing services in an effec- tive and timely manner. 3. Coordinate the annual City audit and annual federal compliance audit and produce a comprehensive annual financial report in a timely and cost effective manner. PERFORMANCE MEASURES: Grants/Projects 1. Year Federal State Other Audited Grants Grants Grants/Projects Total FY84 23 7 4 34 FY85 29 11 5 45 FY86 30 12 3 45 — FY87 30 7 1 38 FY88 33 13 1 47 This work requires 75% of one staff members' time. _. 2. Check Type: ACCOUNTS PAYABLE PAYROLL HOUSING AUTHORITY N Checks: Issued $ Amt. Issued $ Amt. Issued $ Amt. FY84 9,747 24,038,576 16,742 9,975,212 2,329 2,224,670 FY85 11,019 28,660,618 15,675 10,515,399 2,455 1,280,477 FY86 11,258 29,780,842 18,157 11,223,833 3,091 2,141,431 FY87 12,887 29,875,043 14,317 11,455,168 2,841 1,495,984 - FY88 14,248 22,216,463 13,429 12,218,011 3,085 1,908,157 I "' 79 /.3/ 3. Annual Audits and Comprehensive Annual Financial Report Production Average Year Audit Audit CAFR Cost **Certificate — Audited Cost Hours Available Per Hour Award FY84* $26,000 684.9 12/17/84 $38 No FY85 34,500 956.5 12/16/85 36 Yes FY86 34,880 1,036.5 12/12/86 34 Yes — FY87 36,275 1,054.1 12/21/87 34 Yes FY88 29,000 - - - - - - - *A federal compliance audit was not done for fiscal year 1984. **Government Finance Officer's Association Certificate of Achievement for Excellence in Financial Reporting. LIE ACCOUNTING 6 REPORTING RECEIPTS AND EXPENDITURES SUMMARY NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. 81 BCITYTMGR FY88 FY89 DEPT FY91 FY92 EXPENDITURES: ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION PERSONAL SERVICES 213,883 230,094 230,471 230,471 244,197 257,689 COMMODITIES 2,202 2,189 2,537 2,537 2,639 2,799 SERVICES AND CHARGES 40,256 44,229 48,553 48,553 49,438 53,328 CAPITAL OUTLAY 1,079 ------ 865 --------- 21235 --------- 2,235 --------- 1,325 --------- 1,075 --------- TOTAL 257,420 277,377 283,796 283,796 297,599 314,891 NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. 81 1 ACCOUNTING & REPORTING PROPOSED FOR FY90 PERSONAL SERVICES: CAPITAL OUTLAY: --- FTE --- NONE TRANSFER TO: TOTAL 82 ow 620 FY89 FY90 $ ACCOUNT CLERK - ACCOUNTING 1.00 1.00 17,210 2 CHAIRS SR. ACCOUNT CLERK -ACCOUNTING 1.00 1.00 22,391 2 LATERAL FILES ADMIN.ACCT.CLERK-ACCOUNTING 2.00 2.00 45,708 SIDE CHAIR SR. ACCOUNTANT -ACCOUNTING 2.00 2.00 55,672 CONTROLLER 1.00 1.00 37,922 TOTAL TEMPORARIES IJ 2,040 OVERTIME BENEFITS _ 49,008 TOTAL 7.00 7.00 230,471 NONE TRANSFER TO: TOTAL 82 ow 620 1,360 '- 255 2_235 r i I rI L 7 � 137 IJ — CENTRAL PROCUREMENT & SERVICES PROGRAM DIVISION STATEMENT I^ PURPOSE: The function of the Central Procurement and Services Division is to provide all departments of the City with centralized support services, including procurement, telephone and FAX communications, inside and outside printing, mail, office supplies, general information, and photo identification cards in such a manner that the — operating efficiencies of the City as a whole and each division as a unit are enhanced. OBJECTIVES: - Provide an annual report that reflects cost effectiveness of the Central Procurement & Services Division. - Advise, assist, facilitate and promote efficient Procurement and use of Central Services. i - Respond to all inquiries and/or requests for assistance on a timely basis. - Evaluate equipment and services in conjunction with Police, Fire and Administrative Building renovation IJ plans. PERFORMANCE MEASUREMENTS: % Increase Projected Proposed FY80 FY86 FY87 FY88 Since FY80 FY89 FY90 Formal bids processed 24 96 72 115 379% 125 150 Orders processed 207 831 676 896 333% 850 900 Funds committed 900,000 2,962,460 2,404,211 4,130,220 359% 3,500,000 4,000,000 Print Shop (impressions) 1,360,000 1,845,916 1,945,127 1,929,997 42% 2,000,000 2,000,000 Copier (impressions) 128,000 687,655 714,477 726,119 467% 750,000 770,000 Mail (meter -no bulk) 91,000 132,254 140,655 182,699 101% 200,000 200,000 83 /37 i NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. I i r i P 11 W f � 77 84 CENTRAL PROCUREMENT & SERVICES RECEIPTS AND EXPENDITURES SUMMARY -- FY90 BUDGET -- _- FY88 FY89 DEPT CITY MGR FY91 FY92 EXPENDITURES: ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION PERSONAL SERVICES 129,252 129,428 135,331 135,331 143,272 151,043 — COMMODITIES 2,813 2,135 2,614 2,614 2,719 2,883 SERVICES AND CHARGES 72,549 77,115 15,877 15,877 13,732 17,280 - CAPITAL OUTLAY 4,192 230 630 630 2,325 2,500 TOTAL 208,806 208,908 154,452 154,452 162,048 173,706 --------- --------- NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. I i r i P 11 W f � 77 84 PERSONAL SERVICES: CENTRAL PROCUREMENT & SERVICES PROPOSED FOR FY90 FTE CAPITAL OUTLAY: —, FY89 FY90 $ SR. CLERK/TYPIST-PURCHASING 1.00 1.00 20,157 2 -DRAWER FILE CABINET *CENTRAL SERVICES CLERK .10 .10 1,779 TERMINAL _ BUYER 1.00 1.00 24,034 PURCHASING AGENT 1.00 1.00 36,146 TOTAL CLERK/TYPIST-SWITCHBOARD (PT) 1.12 1.12 21,068 TEMPORARIES 5,954 BENEFITS 26,193 TOTAL 4.22 4.22 135,331 *See also Central Supply & i_ Print Shop i I_ TRANSFER TO: i NONE TOTAL --------0 I- e 85 450 630 /37 TREASURY PROGRAM DIVISION STATEMENT PURPOSE: The Treasury Division activities include customer service, billing and collection of charges for 14,000 utility customers and approximately 51,050 vehicles receiving traffic violations City receipts, banking activity and investment transactions are monitored, recorded and reconciled by Treasury staff. Staff support is provided for the City of Iowa City Police and Fire Retirement Systems. OBJECTIVES: 1. Provide customer service, emphasizing good public relations. 2. Establish procedures for efficient, accurate and timely billings, ensuring collection of monies due the City for services rendered. 3. Implement cost effective measures for City cash receipts and investment transactions, maximizing income and providing statistical reports as needed. 4. Continue to provide administrative support for the Police and Fire Retirement Systems. PERFORMANCE MEASUREMENT Cash Register Transactions Utility Billings Billing Corrections Account Changes Hearing Letters Shutoff Notices % Collected Parking Tickets Issued 11 Tickets Paid N of Billings Mailed % Corrected Investments at Year End Average Yield Interest Income Investment Transactions Police & Fire Retirement 11 of Retirees $ of Monthly Benefits 11 of Active Members $ Active Members' Salaries $ of City Contribution Actual FY85 57,404 88,922 125 3,101 9,143 1,551 98.3% 152,766 116,356 61,965 76.45% $16,173,581 12.05% $2,230,976 750 Actual FY86 47,568 87,891 145 2,806 9,001 1,810 97.9% 158,252 106,942 47,173 67.6% $20,247,367 9.2% $1,583,031 280 Actual FY87 51,245 88,864 118 3,135 8,092 1,652 99.6% 146,603 111,124 54,969 75.7% $66,073,658 8.6% $4,318,336 1,062 Actual FY8B 51,488 89,824 104 4,078 7,963 1,568 99.7% 138,604 109,671 47,961 79.1% $64,251,716 7.9% $5,156,350 1,428 1st Qtr FY89 11,453 22,593 28 459 2,044 333 90.8% 37,777 24,883 14,406 65.9% $65,070,767 8.6% $916,555 901 Proj FY90 45,800 90,000 120 4,000 8,500 1,600 99.6% 145,000 105,000 55,000 73.1% $35,000,000 7.5% $2,850,000 1,800 45 $385,946 48 $417,552 50 $492,665 51 $527,347 51 $136,265 51 $567,900 102 101 97 102 102 102 $2,146,500 ,590,452 $2$615,540 $2$631,932 ,73,677 ,842,321 $2$654,565 $779 66 $3$723,700 $182,144 I r., 86 M 7 PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY OfOW ± TREASURY RECEIPTS AND EXPENDITURES SUMMARY FY90 BUDGET FY88 FY89 DEPT CITY MGR FY91 FY92 ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION 294,390 275,654 260,874 260,874 276,474 291,826 2,626 2,470 2,749 21749 2,858 3,030 16,406 25,579 62,142 62,142 63,547 681355 899 --------- 15,814 --------- 11445 --------- 1,445 21120 560 314,321 319,517 327,210 --------- 327,210 --------- 344,999 --------- 363,771, NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. 87 137 1 PERSONAL SERVICES: ACCOUNT CLERK - TREASURY SR. CLERK/TYPIST - TREASURY CUSTOMER SERVICE REP CUSTOMER SERVICES MGR. SR. ACCOUNTANT - TREASURY CASHIER - TREASURY j TEMPORARIES OVERT BENEFITS TOTAL TREASURY PROPOSED FOR FY90 CAPITAL OUTLAY: --- FTE --- r i FY89 FY90 $ 3.00 3.00 63,570 2 TASK CHAIRS 1.00 1.00 21,422 11 STACKING CHAIRS 2.00 2.00 42,857 1.00 1.00 25,983 TOTAL 1.00 1.00 28,148 (PT) 1.12 1.12 20,171 I 1,344 - 1.37 57,093 9.12 9.12 260,874 NONE TRANSFER TO: TOTAL on r i i 620 i I 825 ---- 1,445 i Ci C� r I I I Lj 1.37 r' WORD PROCESSING CENTER PROGRAM DIVISION STATEMENT PURPOSE: The function of the Word Processing Center is to provide text processing and computer graphics services to — all City departments on a centralized basis. Efficient use of resources is achieved through the use of a centralized dictation system , PC-based word processing and high speed printers. The Word Processing Center aims to serve the unique needs of individual departments while achieving economies of shared use of equipment by all departments. - OBJECTIVES: j7 1. Maintain an average monthly turnaround time for centrally dictated work of four or fewer hours, based on a 25% sampling. 2. Have no more than 3% of total production returned for correction of typographic errors only (excluding —, draft documents. 3. Maintain past production levels or exceed them depending on workload. 4. Expand services beyond the traditional text production into graphics and desktop publishing services for City staffinembers. NEW OBJECTIVES: 1. Work toward the formation of an integrated City-wide information system by developing the benefits of PC networks to exchange files, share printers, and communicate with other PCs and mainframe. 2. Continue to develop WPC staff skills in hardware and software so WPC can serve as source of support for PC users. Est. Est. FY83 FY84 FY85 FY86 FY87 FY88 FY89 FY90 Average Turnaround 3.4 3.5 3.4 3.4 3.2 3.1 3.1 3.1 (Hours) I % of Total Production 2.7 2.6 2.4 2.3 2.3 2.3 2.3 Returned for Typo Correction Only t- Average Monthly 2718 2750 2720 2680 2422 2455 2500 Production (pages) E 89 2.3 2500 WORD PROCESSING RECEIPTS AND EXPENDITURES SUMMARY -- FY90 BUDGET -- — EXPENDITURES: FY88 ACTUAL FY89 ESTIMATE DEPT REQUEST CITY MGR PROPOSED FY91 PROJECTION FY92 PROJECTION PERSONAL SERVICES 103,210 4,114 110,707 3,110 113,474 5,523 113,474 5,673 119,957 5,900 126,252 6,254 — COMMODITIES SERVICES AND CHARGES 13,148 8,700 7,940 200 7,940 700 7,036 185 8,658 13 380 - CAPITAL OUTLAY 27,908 1,150 -----1--- TOTAL 7772 148,380 123,667 127,137 127,787 133,078 154,544 L f I r NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. _I L I , I� L L rI 90 j3�1 �I L i PERSONAL SERVICES: WORD PROCESSING PROPOSED FOR FY90 CAPITAL OUTLAY: - FY89TEFY90 $ - WORD PROCESSING OPERATOR 3.00 3.00 61,675 SOFTWARE FOR LASER PRINTER 200 WORD PROCESSING SUPERVISOR 1.00 1.00 30,552 ADDITION TO SOFTWARE LIBRARY 500 - TEMPORARIES OVERTIME 2,040 -------" 296 TOTAL 700 BENEFITS 18,911 =_� ----- - TOTAL 4.00 4.00 113,474 TRANSFER TO: _ NONE _ TOTAL Is i /37 91 DATA PROCESSING DIVISION PROGRAM DIVISION STATEMENT PURPOSE: The purpose of 'the Data Processing Division is the provision of centralized, on-line data processing for most City operations. OBJECTIVES: 1. Maintain statistics which measure usage and growth trends. 2. Continue to maintain current applications as resources permit. PERFORMANCE MEASUREMENTS: 1. Determine growth trends: Actual Actual Proj. Proj. FY87 FY88 FY89 FY90 N Tasks Processed 459,899 716,424 1,117,621 1,229,383 N Printed Jobs 50,945 66,939 87,690 96,459 Video Display Terminal Usage 115.38 138.70 166.44 183.08 (in 24 -hr. days) Central Processing Unit Usage 101.96 143.75 202.69 222.96 (in 24 -hr. days) 2. Maintain and develop applications: Actual Actual Proj. Proj. FY87 FY88 FY89 FY90 11 of Major Applications 21 24 28 29 H On -Line Users 40 59 66 80 Total Data Stored (in blocks) 925,507 1,206,072 1,567,894 2,038,262 Total Data Storage Available 1,782,144 1,782,144 2,996,988 4,211,832 (in blocks) % Disk Storage Used 51.9% 67.7% 52.3% 48.4% Ratio of Files Stored to Application 44,072 to 1 50,253 to 1 55,996 to 1 70,285 to 1 Ratio of Disk Storage to User 23,138 to 1 20,442 to 1 45,409 to 1 52,648 to 1 92 LI 47 EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS OUT TOTAL DATA PROCESSING RECEIPTS AND EXPENDITURES SUMMARY NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. -- FY90 BUDGET -- FY88 FY89 DEPT CITY MGR FY91 FY92 ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION 58,075 63,652 99,337 114,031 120,737 127,302 8,657 7,931 10,863 10,863 11,298 11,977 39,968 34,508 42,678 42,678 43,211 46,979 21,341 306,706 0 22,045 22,045 0 45,890 0 -------_0 128,041 412,797 -_------0 174,923 ---45_019 234,636 221,136 -__46,500 232,758 NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. DATA PROCESSING PROPOSED FOR FY90 PERSONAL SERVICES: CAPITAL OUTLAY: TRANSFER TO: REPAY LOAN FROM LANDFILL TOTAL 94 ---45,019 45,019 1Or900 i - FY89TEFY90 $ 230 - OPERATIONS SPECIALIST 1.00 1.00 24,297 8 TERMINALS FOR COUNCIL SYSTEMS SPECIALIST 1.00 1.00 25,215 2 VT320 TERMINALS DATA PROCESSING MANAGER 1.00 1.00 30,308 OFFICE AUTOMATION SOFTWARE PROGRAMMER - DATA PROCESSING (PT) .50 11,541 REPLACE CHAIR: OP SPECIALIST OVERTIME /37 331 REPLACE LA120 PRINTER BENEFITS 22,339 REPLACE LA75-CA PRINTER REPLACE 4 VENTEL MODEMS TOTAL _3_00 -3_50 -_114_031 TOTAL TRANSFER TO: REPAY LOAN FROM LANDFILL TOTAL 94 ---45,019 45,019 1Or900 i - 4,800 230 - 3,200 --- 835 1,800 -__22,045 I r L - LE r f:_ i L! /37 RISK MANAGEMENT RECEIPTS AND EXPENDITURES SUMMARY — FY88 FY89 -- FY90 DEPT BUDGET — CITY MGR FY91 FY92 EXPENDITURES: ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION COMMODITIES SERVICES AND CHARGES 725,153 800,250 520,000 520,000 0 628,818 0 682,000 CAPITAL OUTLAY 0 0 0 0 0 _ TRANSFERS OUT 0 --------- ------�-- --------- TOTAL --------- 725,153 --------- 800,258 --------- 520,000 520,000 682,000 --628,818 NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. 1 GOVERNMENT BUILDINGS PROGRAM DIVISION STATEMENT PURPOSE: Provide cleaning and maintenance services in a cost-efficient manner for all assigned City government buildings, including the Civic Center (except the Fire Department), and offices of the departments of Planning and Program Development and Public Works. OBJECTIVES: 1. Take action on government building service requests within one week at least 90% of the time. 2. Continue utilizing the supervisor's monthly evaluation form to rank specific areas. 3. Record and evaluate quarterly all complaints about the condition of buildings to determine where corrective measures are necessary. 4. Continue to utilize a semi-annual survey which allows each department the opportunity to rate cleaning performance and identify problem areas. PERFORMANCE MEASURES: 1. Attempt to reduce complaints by at least 20% for the year. 2. Strive to achieve at least 90% "Excellent" or "Good" rating on survey implemented in FY89. 96 /37 EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS OUT TOTAL NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. 97 /37 GOVERNMENT BUILDINGS RECEIPTS AND EXPENDITURES SUMMARY FY88 FY89 -- FY90 DEPT BUDGET -- CITY MGR FY91 FY92 ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION 44,813 49,358 52,461 52,461 55,552 58,581 91320 131,615 8,999 119,675 9,251 132,261 9,251 136,561 9,620 1381904 10,197 146,816 6,408 0 0 0 0 0 0 0 0 0 0 0 192,156 178,032 193,973 198,273 204,076 215,594 NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. 97 /37 r GOVERNMENT BUILDINGS PROPOSED FOR FY90 i I PERSONAL SERVICES: i CAPITAL OUTLAY: - FTE --- FY89 FY90 $ M.W.I-RECREATION & GVMT BLDGS 2.00 2.00 37,620 NONE TEMPORARIES 4,160 BENEFITS 10,681 TOTAL TOTAL 2.00 2.00 52,461 NONE TRANSFER TO: TOTAL 98 0 CIVIL RIGHTS PROGRAM DIVISION STATEMENT PURPOSE: The Civil Rights Coordinator processes and investigates complaints of discrimination, provides staff support for the Iowa City Human Rights Commission, assists in the administration of the City's Contract Compliance Program and Women and Minority Business Enterprise Program. The Civil Rights program goal is to facilitate timely disposition of all citizens' discrimination complaints and ensure that all citizens are aware of their civil rights and the community resources available to assist them in exercising those rights. OBJECTIVES: 1. Investigate formal complaints and submit case summaries to the Legal Department within 120 days. - 2. Resolve informal complaints independently or in conjunction with the Commissioners within 30 days. 3. Attend all Commission meetings and provide staff support for the Commission. 4. Network and communicate with other local Commissions as well as the State Commission in an effort to — increase the effectiveness of the local Commission. 5. Coordinate at least one Commissioners' training session. - 6. Continue to participate within the Association of Iowa Human Rights Agencies. 7. Complete the investigation and disposition of all housing complaints within 90 days. 8. Reach greater numbers of residents through our speakers bureau for the purpose of apprising these residents of their rights and responsibilities. 9. Facilitate the production of cable TV shows dealing with human rights issues. NEW OBJECTIVES: -- Create a structures outreach program, complete with visuals. Train Commissioners so they are able to assist with implementation of the program. PERFORMANCE MEASUREMENTS: FY83 FY84 FY65 FY86 FY87 FY88 Formal complaints _ cases opened 11 23 24 21 19 _ cases closed 16 18 21 21 20 average time to legal review (months) 2.84 5.62 3.89 5.4 average time to closure (months) 15.93 12.4 11.19 9.14 11.8 PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TOTAL I r I —I !L F- _ NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. L I I I L. E r. 100 1.37 L CIVIL RIGHTS RECEIPTS AND EXPENDITURES SUMMARY _ -- FY90 BUDGET -- FY88 FY89 DEPT CITY MGR FY91 FY92 ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION 31,316 35,624 32,273 32,273 34,198 36,090 - 585 1,170 11531 1,531 1,592 1,688 3,398 3,845 4,248 4,248 5,431 4,686 344 200 0 --- ---- 0 --------- 0 --------� --------- --------- 35,643 40,839 --------- 38,052 38,052 41,221 42,464 ---------========= --------- --------- --------- ========= ========= ========= L I I r I —I !L F- _ NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. L I I I L. E r. 100 1.37 L CIVIL RIGHTS PROPOSED FOR FY90 j PERSONAL SERVICES: CAPITAL OUTLAY: i --- FTE --- f - FY89 FY90 $ CIVIL RIGHTS COORDINATOR 1.00 1.00 25 787 NONE --------_ BENEFITS _ TOTAL 0 i TOTAL _1_00 -1_00 -- 92,273 Illi I I l i TRANSFER TO: NONE --------- I: - TOTAL0 i r �' 101 HUMAN RIGHTS COMMISSION PROGRAM DIVISION,STATEMENT PURPOSE: Enforce the City's Human Rights, ordinance in an effective and responsible manner and inform and educate the community regarding non-discrimination and City prohibitions against illegal discrimination. _ OBJECTIVES: — 1. Continue to solicit speaking engagement requests as an ongoing activity. L 2. Attend one civil rights workshop, which may include attending an in-house training program. _ 3. Conclude work on discrimination complaints within eight weeks from the receipt of the investigative L report. 4. Review the City's non-discrimination ordinance and recommend revisions, if necessary. _ I 5. Review the City's affirmative action efforts and make recommendations regarding program implementation. NEW OBJECTIVE: 1. Develop a structures outreach program which includes visuals and also involves being trained to ` facilitate discussions concerning civil rights. 102 i307 NON -OPERATIONAL ADMINISTRATION RECEIPTS AND EXPENDITURES SUMMARY TOTAL 1,217,039 2,128,916 1,811,129 1,875,762 2,309,732 2,269,903 NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. 103 FY88 FY89 -- FY90 DEPT BUDGET -- CITY MGR FY91 FY92 EXPENDITURES: ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION COMMODITIES SERVICES AND CHARGES 16 166,541 20 275,466 31,000 21 285,202 48,000 21 294,673 33,000 22 307,127 260,500 23 324,846 237,750 CAPITAL OUTLAY TRANSFERS OUT 3,716 1,046,766 1,789,512 1,367,286 1,437,448 1,627,038 115,045 1,585,336 CONTINGENCY 0 32,918 110,620 110,620 - --121,948 TOTAL 1,217,039 2,128,916 1,811,129 1,875,762 2,309,732 2,269,903 NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. 103 PERSONAL SERVICES: TOTAL NON -OPERATIONAL ADMINISTRATION PROPOSED FOR FY90 CAPITAL OUTLAY: FY89TEFY90 $ ----- --------- REPLACE 1 SIREN 00 00 0 MICROCOMPUTER FUNDS TOTAL TRANSFER TO: J.C.C.O.G. 102,723 TRANSIT LEVY 623,726 TRANSIT SUBSIDY 470,075 AIRPORT SUBSIDY 40,924 CIVIC CENTER BUILDING EXPAN. 200,000 TOTAL 1,437,448 104 13,000 i. i i I 20,000 '- __-33_000 L i I� I r I f G. i r� I /37 PLANNING & PROGRAM DEVELOPMENT ADMINISTRATION PROGRAM DIVISION STATEMENT PURPOSE: Provide an efficient and effective level of administrative direction and support to the various divisions of this department and coordinate the efforts of this department in providing staff support to other departments _ and agencies responsible for direct public services. OBJECTIVES: 1. Provide an appropriate allocation of staff resources to enable each division to meet its divisional objectives. 2. Ensure the timely completion of the divisions' objectives and individuals' work assignments. 3. Provide graphics support to all City departments in need of graphic illustrations for reports, brochures and for other printed matter. 4. Provide support to all departments in need of acquiring land for City projects or of disposing of excess city land. i PERFORMANCE MEASURES: 1. Weekly meetings with division heads will be held to identify staffing problems. The assignment or coordination of staff activities will be made on a weekly basis as problems are identified. 2. Long-term projects will be monitored quarterly and short-term projects will be monitored as frequently as is necessary to ensure that projects and work assignments are completed on schedule. 3. Overall performance will be measured by the performance of individual divisions. 4. Departments will be monitored periodically to determine the adequacy of support for graphics and land acquisition and disposition. i i — i i ��� 105 1.37 PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TOTAL RECEIPTS: PROPERTY TAX MISCELLANEOUS TOTAL P.P.D. ADMINISTRATION RECEIPTS AND EXPENDITURES SUMMARY - -- FY90 BUDGET -- _ FY88 FY89 DEPT CITY MGR FY91 FY92 ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION 84,246 95,920 98,949 98,949 104,646 110,189 2 959 3 086 4,022 4,022 4,182 4,432 6,887 9,261 9,478 9,478 9,792 10,336 0 0 ------343 94,435 ------255 108,522 --------- --------� 112,449 112,449 118,620 124,957 L: L ._ L FY88 FY89 CITY9MGR FY91 FY92 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION 94,434 108,5220 0 112,4490 118,6200 124,9570 L I I --------1 94,435 --------0 1081522 - --------- 112,449 ------'-- 118,620 --------- 124,957 i L1 �I 106 /37 _I - P.P.D. ADMINISTRATION PROPOSED FOR FY90 PERSONAL SERVICES: --- FTE --- FY89 FY90 $ *TECHNICAL ASSISTANT PPD .60 .60 13,552 NONE ODMIN. SEC. - PPD 55 .55 12,999 .P.D. DIRECTOR .60.60 29,198 . GRAPHICS TECHNICIAN (PT) .75 75 18,452 TEMPORARIES 8,027 BENEFITS 16,721 ----- ----- --------- TOTAL 2.50 2.50 98,949 __ _________ J *See also JCCOG Adm}n. and JCCOG Rural Planning #See also JCCOG Admin. and CDBG Metro Entitlement TRANSFER TO: NONE CAPITAL OUTLAY: TOTAL TOTAL 0 107 /3 % URBAN PLANNING PROGRAM DIVISION STATEMENT PURPOSE: The purpose of the Urban Planning Division is to plan for the development and redevelopment of Iowa City consistent with existing policies and with the Comprehensive Plan. The division assists the City Council and boards and commissions in decisions regarding development and development policies in an effective and timely manner; evaluates development proposals in existing and newly developing areas of the City within the context of the plans and policies adopted by the Council; and provides information and assistance to the public on land -use planning and development issues courteously and expeditiously. OBJECTIVES: 1. Provide continued staff support to the Planning and Zoning Commission, the Board of Adjustment, the Riverfront Commission, the Historic Preservation Commission, the City Council and any other boards or commissions assigned to the division. 2. Interpret, apply and recommend amendments to the Comprehensive Plan and the Zoning Ordinance and other related plans, policies and ordinances. 3. Review, analyze and prepare recommendations on all applications submitted making a determination whether development proposals complement or conflict with the Comprehensive Plan and other plans and policies. 4. Develop plans and policies for specific geographic areas and planning and/or development issues. 5. Respond to questions from the general public and members of the development community concerning Zoning Ordinance and subdivision development, historic preservation, Riverfront activities, and other City programs. 6. Coordinate the design and implementation of land development policies for areas of mutual interest with Johnson County and Coralville. NEW OBJECTIVES (FY90): 1. Develop implementation measures for the environmental policies and recommendations of the City Council. 2. Design citizen survey of community goals. PERFORMANCE MEASUREMENTS: 1. Completion of application review and forwarding report to appropriate body within scheduled time period. 2. Staff attendance at all regularly scheduled and special meetings of the Boards and Commissions served, and the City Council as necessary. 108 /37 LL L A. Subdivisions: (1) Preliminary plat (2) Final plats B. Large Scale Residential _ Developments: (1) Preliminary plans (2) Final plans C. Large Scale Non -Residential Developments: (1) Preliminary plans (2) Final plans D. Planned Area Developments: (1) Preliminary plans (2) Final plans E. Street Vacations F. Annexation G. Amendments to Code: (1) Zoning (2) Subdivision _ (3) Comprehensive Plan H. Rezonings — I. Special Reports J. Variances K. Special Use Permit _ L. Special Exceptions M. Interpretations N. Land Acquisition & Disposition: (1) Downtown revitalization parcels (2) Other parcels 0. Building Permits FY82 FY83 FY84 FY85 12 8 12 7 14 9 15 6 4 4 3 3 5 6 2 2 5 3 3 9 6 3 4 8 3 4 2 1 4 5 5 0 3 5 2 6 2 2 - 2 4 5 - 9 - 1 - 0 0 1 - 0 9 35 10 16 10 - 3 - 29 46 19 7 8 1 4 - 2 1 12 30 1 2 2 19 5 1 1 0 5 6 2 4 - 8 74 56 YTD FY86 FY87 FY88 FY89 10 10 14 3 12 9 9 5 1 0 1 0 1 1 1 0 8 9 5 3 8 5 3 2 1 1 1 1 1 0 1 0 2 3 5 4 4 0 0 0 8 11 8 3 0 0 1 0 0 1 3 2_ 12 12 9 5 1 0 0 1 8 4 4 3 1 0 0 24 24 23 6 1 1 0 1 0 0 0 0 2 3 0 3 49 42 0 0 URBAN PLANNING & DEVELOPMENT RECEIPTS AND EXPENDITURES SUMMARY FY88 ACTUAL FY89 ESTIMATE - FY90 BUDGET -- DEPT CITY MGR REQUEST PROPOSED FY91 PROJECTION FY92 PROJECTION - EXPENDITURES: i PERSONAL SERVICES 139,729 129,373 11381 134,335 134,335 11552 11552 142,185 1,614 149,858 1,711 COMMODITIES SERVICES AND CHARGES 11180 14,00017,445 22,646 16,557 500 17,422 17,9856 CAPITAL OUTLAY 0 --_-_-500 --__0 _ ___ _ 1 TOTAL -_155.556 -_148.199 159,033 -_152__944 _-161,221 169,805 L I FY88 ACTUAL FY89 ESTIMATE FY90 CITY MGR PROPOSED FY91 PROJECTION FY92 PROJECTION I IL I RECEIPTS: I PROPERTY TAX DEVELOPMENT FE 116,860 37 665 119,364 27 900 X935 123,929 28 080 X935 132,206 28 080 140,790 28,080 i. BUILDING & MISCELLANEOUS 1;031 -----_935 -__-- 935 TOTAL 155__556 148__199 i- -_152,944 --161,221 -_169,805 I wri I I uo _ A37 1 I � URBAN PLANNING & DEVELOPMENT _ PROPOSED FOR FY90 I 1 — PERSONAL SERVICES: FY89TEFY90 $ CAPITAL OUTLAY: "ASSOCIATE PLANNER 2.50 2.50 73,592 2 CHAIRS-ASSOC. PLANNER SENIOR PLANNER 1.00 1.00 34,613 TEMPORARIES 1,600 TOTAL BENEFITS 24,530 -' TOTAL 3.50 3.50 134,335 'See also CDBG Metro Entitlement , I I I— , i— TRANSFER TO: NONE TOTAL 0 I — li I � V 111 500 500 /37 1 RIVERFRONT COMMISSION PROGRAM DIVISION STATEMENT "111:1I111AR Advise the City Council and other governmental bodies within Johnson County on all matters directly or indirectly affecting the Iowa River, its tributaries and lands adjacent to it. Protect and preserve the Iowa River as a natural drainageway and source of water, through the proper maintenance of the river channel and floodplain, and provide for public access to and enjoyment of the river and adjacent land. i OBJECTIVES: L 1. Preserve, enhance and increase open space and green areas along both banks of the river. 2. Encourage public and private cooperation in the maintenance and use of the Iowa River and adjacent land. 3. Further public awareness of the assets of the Iowa River and its environs. L j 4. Review activities affecting the Iowa River within Johnson County. PERFORMANCE MEASURES: 1. Extent of green space preserved and/or trail constructed. FIF 2. Degree of public/private maintenance of the river corridor achieved. 3. Contacts made with the public through the media and informational meetings. I NOTE: The Commission continually encourages cooperation between public and private entities in order to accomplish the objectives identified. The greatest obstacle to achieving the objectives of the Commission is scarcity of funds. r h. 112 137 C , DESIGN REVIEW CON41TTEE PROGRAM DIVISION STATEMENT PURPOSE: The Design Review Committee reviews and makes recommendations to the City Council regarding public and private construction in and adjacent to the Central Business District of Iowa City. This includes the review of (1) redevelopment which occurs on Urban Renewal parcels; (2) private projects requesting public assistance, as enabled by the individual programs; and (3) public improvements to be constructed. The Committee encourages and promotes the acceptability, attractiveness, cohesiveness, and general design compatibility of new construction and rehabilitation of both public and private development within and adjacent to the Central Business District of Iowa City, and enhances the overall quality of design within _. the downtown area by working cooperatively with developers throughout project planning. OBJECTIVES: 1. Review the preliminary design plans for all Urban Renewal redevelopment parcels. 2. Review the plans for all public improvements to be constructed within and adjacent to the CBD. 3. Review the plans for all private projects utilizing public assistance, as enabled by the specific programs. 4. Review the plans for private development in the Central Business District, when requested. 5. Review plans for construction in City Plaza. NEW OBJECTIVES: 1. Finalize recommendations to Council on an on-going mechanism for design review of facade renovations and new construction. _ 2. Prepare a booklet illustrating good urban design concepts. 3. Assist in developing a policy and plan for review and replacement of landscaping materials in City Plaza. 4. Explore methods for increasing public awareness of the benefits of good design. _ PERFORMANCE MEASUREMENTS: - 1. Review of all Urban Renewal redevelopment plans within the time limits established in the contract schedule. 2. Review of all project referrals within the time limits specified. 3. Review of all public improvements within the time limits established in the project schedule. 4. Review of all City Plaza construction within the ordinance time limits. 5. Completion of an urban design booklet. ! '" 113 / 3� PLANNING & ZONING COMMISSION PROGRAM DIVISION STATEMENT 11111121144 The Planning and Zoning Commission advises the City Council recommending appropriate action on matters pertaining to the current and future physical development of the City and maintenance of a viable Comprehen- sive Plan, recommending appropriate ordinances, and formulating other related plans and programs. OBJECTIVES: 1. Review and recommend to the City Council the acceptability of applications submitted for rezoning, subdivision or site development plan approval. 2. Maintain and keep current a comprehensive plan and ordinances implementing the plan. 3. Make recommendations regarding the implementation of the zoning ordinance. 4. Coordinate and cooperate where applicable with other City commissions and boards. PERFORMANCE MEASURES: 1. Review within 45 days of their filing date, applications submitted for rezoning, subdivision and site L development plan approval or as otherwise prescribed by state and local ordinance. 2. Review the Comprehensive Plan annually. r NOTE: The Commission's ability to carry out these goals and objectives is directly dependent upon the �- staff's ability to provide technical assistance to the Commission in the performance of its activities, f; IL I F 114 /37 _ HISTORIC PRESERVATION COMMISSION PROGRAM DIVISION STATEMENT PURPOSE: Implement the Historic Preservation sections of the Iowa City Code through the establishment of local historic preservation districts and by increasing residents' awareness and sensitivity to the historically significant features of the community. OBJECTIVES: 1. Work with residents to create local historic districts. 2. Establish an ongoing historic preservation education program. 3. Continue an annual Historic Preservation Awards Program. 4. Participate in national Historic Preservation Week by sponsoring activities and displays which promote _ local historic preservation. 5. Interface with Housing and Inspection Services in issuing Certificates of Appropriateness and Certifi- cates of No Material Effect. PERFORMANCE MEASUREMENTS: Complete review of applications for Certificates of Appropriateness within the time period specified within the City Code. 1101E: the availability of funds to establish and carry out an educational program would assist the Commission in encouraging residents to undertake sensitive rehabilitation projects. 115 ENGINEERING PROGRAM DIVISION STATEMENT PURPOSE: The Engineering Division directs and performs engineering work in connection with the planning, design, construction and inspection of all municipal public works improvements; reviews plans submitted by - subdividers and contractors; provides assistance to other City departments on engineering related matters; makes technical recommendations to other divisions within the Public Works Department; maintains Public Works construction records; and performs contract administration for various consultant services. OBJECTIVES: r i 1. Review of preliminary and final plats and construction plans for subdivisions in a timely manner. — 2. Inspection of public improvements, sanitary sewer and storm sewer and paving for subdivisions. 3. Support other divisions and departments on engineering related matters. 4. Field sidewalk complaints and follow-up to ensure repairs are made or new sidewalks are installed where ;= required. 5. Update all city maps and sewer plats as necessary. NEW OBJECTIVES: 1. Project administration and inspection of the North Highway 1 Widening Project. Completion by November 1989. 2. Project administration and inspection of the Benton Street Bridge. Completion by November 1990. 3. Project administration and inspection of the Orchard/Benton Area Storm and Sanitary Sewer Improvements. II Completion by November 1989. Additional new division objectives will be based on decisions by City Council regarding the Capital Improve- ment Program. PERFORMANCE MEASURES: 1. Completion of capital improvement projects listed in new division objectives. 2. Review of an estimated fifteen (15) subdivision submittals.' 3. Approximately 3000 hours per year spent providing engineering consultation to other divisions and departments.2 'The average amount of time required to review each subdivision plat and construction plan and inspect the construction improvements is 90 hours. Engineering consultation is provided to the Pollution Control Division, Streets/Sanitation Division, Planning and Program Development Department, Parks and Recreation Department, and Legal Department recurrently, and to all other departments and divisions occasionally. 116 /.�/ ENGINEERING RECEIPTS AND EXPENDITURES SUMMARY FY88 ACTUAL FY89 ESTIMATE -- FY90 BUDGET -- DEPT CITY MGR REQUEST PROPOSED FY91 PROJECTION FY92 PROJECTION EXPENDITURES: PERSONAL SERVICES 246,112 3,068 286,114 3,705 267,121 267,121 4,052 4,052 282,519 4,213' 297,507 4,465 COMMODITIES SERVICES AND CHARGES 19,793 24,132 28,322 29,276 26,6650 26,6650 28,742 10,7000 32,165 4,5000 CAPITAL OUTLAY TRANSFERS OUT 19;474 -'---'-'- -'-'-"-' --------- --------- TOTAL '---- 296,813 ----3,1450 317,096 326,160 327,114 326,174 338,639` L FY88 ACTUAL FY89 ESTIMATE FY90 CITY MGR PROPOSED FY91 PROJECTION 1 FY92 PROJECTION RECEIPTS: PROPERTY TAX 288,710 316,196 326,214 800 325,274 800 337,739 800 LICENSES & PERMITS 1,696 6,407 800 100 100 100 100 MISCELLANEOUS TOTAL --296_813 _-317,096 -_327_114 -_326,174 338,639 I . j, 137 I 117 PERSONAL SERVICES: SR.ENGINEER.TECH.-ENGINEERING CONSTRUCTION INSPECTOR I SR. CONSTRUCTION INSPECTOR SR. ENGINEERING TECH. -SURVEY ASST CITY ENGINEER CITY ENGINEER TEMPORARIES OVERTIME BENEFITS TOTAL ENGINEERING PROPOSED FOR FY90 j NONE 7.00 7.00 267,121 TRANSFER TO: TOTAL 118 CAPITAL OUTLAY: FY89TEFY90 $ 1.00 1.00 28,036 2.00 2.00 44,795 1.00 1.00 28,942 1.00 1.00 28,942 1.00 1.00 36,146 1.00 1.00 44,884 5,000 5,200 DIGITIZER 2,000 5,200 SCANNER FOR PLATTER 44,976 NONE 7.00 7.00 267,121 TRANSFER TO: TOTAL 118 CAPITAL OUTLAY: i COMPUTER WORK STATION(SR.ENGR) 500 265 I � j CRAIR-CONSTR. INSPECTOR PLATTER PRINTER 5,000 ELECTRONIC DISTANCE METER 4;500 IBM COMPUTER 5,000 DIGITIZER 2,000 SCANNER FOR PLATTER 3,000 000 1,400 SIFTWARE DEWALK & DRIVEWAY REPLACEMEN TOTAL eeveooeec 26,665 r- I _ . I; 1 i r� I C 0 ! i. PUBLIC WORKS ADMINISTRATION PROGRAM DIVISION REPORT PURPOSE: Public Works Administration provides administrative direction and leadership to the department, and coordinates the various programs and activities of the department with one another and with other City departments, as well as providing technical assistance to the City Council, City Manager and other governmental entities. It is the goal of the Division to provide an effective level of administration of all departmental programs and activities by maximizing departmental accomplishments and impact upon the physical, economic and social development of the community. OBJECTIVES: 1. Ensure effective supervisory and administrative performance by all division heads. _. 2. Undertake approved projects in a timely manner. 3. Respond to new program requests, assignments, and requests for information in a timely, professional - manner. NEW OBJECTIVES: 1. Complete construction of the wastewater treatment facility improvements. 2. Complete the renovation of the Benton Street bridge spanning the Iowa River. 3. Complete construction of the Bloomington Street water storage facility. 4. Begin construction of various sanitary sewer and storm sewer projects to be completed as part of the _ wastewater facility improvements program. 5. Modify current solid waste collection and disposal practices to comply with changing state and federal requirements. PERFORMANCE MEASUREMENTS: 1. Performance of administrative function is measured to a significant degree in the performance of the divisions within the department. 2. Adoption of policies and programs consistent with the recommendations of the Comprehensive Plan, and the City Council's Goals and Objectives. 3. Completion of all assigned projects and schedules prescribed by the City Manager. i� r r 119 7 PUBLIC WORKS ADMINISTRATION RECEIPTS AND EXPENDITURES SUMMARY I FY88 FY89 -- FY90 BUDGET -- DEPT CITY MGR FY91 FY92 i r EXPENDITURES: ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION PERSONAL SERVICES 81,841 89,064 92,469 92,469 97,863 103,133 747 _ COMMODITIES SERVICES AND CHARGES 493 2,588 778 3,767 677 677 4,465 4,465 704 4,610 500 4,786 0 - CAPITAL OUTLAY 1,305 0 400 400 TOTAL 86,227 93,609 98,011 98,011 103,677 108,666 --------- -------- ------ --------- --------= L_ I r FY90 I FY88 FY89 CITY MGR FY91 FY92 `. RECEIPTS: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION PROPERTY TAX 29,862 31,506 27,822 35,208 36,774 C ADMIN EXPENSE CHARGEBACK 56,356 62,103 70,189 68,469 71,892 MISCELLANEOUS 9 0 0 0 0 TOTAL 86,227 93,609 98,011 103,677 108,666 L r L' r L 1ryl L 120 137 I PERSONAL SERVICES: _. ADMIN. SEC. - PUBLIC WORKS PUBLIC WORKS DIRECTOR _ TEMPORARIES BENEFITS TOTAL 77 PUBLIC WORKS ADMINISTRATION PROPOSED FOR FY90 CAPITAL OUTLAY: --- FTE --- FY89 FY90 $ 1.00 1.00 23,466 2 CHAIRS-DIR. OFF/CONF. TABLE 400 1.00 1.00 52,424 --------- 624 TOTAL 400 15,955 2.00 2.00 92,469 �%ffllvH TRANSFER TO: TOTAL 0 l i 121 107 CBD MAINTENANCE PROGRAM DIVISION STATEMENT PURPOSE: Provide snow removal, grounds maintenance, and horticultural services which utilize cost effective procedures and enhance the beauty of the areas included in the Central Business District (City Plaza, Washington Street, Iowa Avenue, Clinton Street, Chauncey Swan Plaza, Burlington Street, Capitol Street, Dubuque Street, Linn Street, and Market Street parking lot). OBJECTIVES: 1. Survey each adjacent business semi-annually to determine whether or not they are satisfied with the maintenance, and obtain ideas for improvement of services. 2. Continue the practice of removing ground litter from the City Plaza on a daily basis. 3. Provide snow removal within the City Plaza as per the following guidelines: clear all fire lanes; clear a minimum of seven feet adjacent to Plaza businesses; clear a minimum of two crosswalks per one-half block. 4. Continue replacing all dead and severely damaged trees and shrubs. 5. Continue the annual surface repair program to repair/replace broken bricks, sunken areas, etc. 6. Continue to work with the "Adopt -A -Bed" program volunteers for the planters in City Plaza. NEW OBJECTIVES: 1. Replace the four pumps in Governor Lucas Square Fountain to improve the water flow. PERFORMANCE MEASURES: 1• SURVEY OF BUSINESSES* Proj. Proj. Rating FY86 FY87 FY88 FY89 FY90 Excellent 63% 63% 71% 70% 75% Good 33% 32% 29% 30% 25% Fair 4% 5% 0% 0% 0% Poor 0% 0% 0% 0% 0% 2. Rating Trees/shrubs replaced: No. of trees No. of shrubs Dollar Value 3. No. of hours spent on daily cleanup in City Plaza Proj. Proj. FY86 FY87 FY88 FY89 FY90 8 10 6 16 10 0 3 0** 300 20 NA $1,727 $1,080 $6,200 $2,350 1,600 1,600 900 900 900 *In FY88, only one survey was conducted, and it was mailed rather than the usual method of hand delivery and pick-up. The response rate was greatly reduced. **Shrub plantings were delayed due to implementation of Adopt -A -Bed program. 123 /37 C.B.D. MAINTENANCE RECEIPTS AND EXPENDITURES SUMMARY FY88 FY89 -- FY90 BUDGET -- DEPT CITY MGR FY91 FY92 - EXPENDITURES: ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION PERSONAL SERVICES COMMODITIES 51,408 4,493 63,936 51306 65,342 65,342 6,041 6,541 69,143 61803 72,854 7,212 SERVICES AND CHARGES CAPITAL OUTLAY 10,402 11,895 9,770 12,255 11,225 18,670 18,670 11,427 12,870 12,329 12,870 - TOTAL ----8,983 75,286 90,907 102,308 101,778 100,243 105,265 r j FY90 FY88 FY89 CITY MGR FY91 FY92 L RECEIPTS: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION PROPERTY TAX 70,415 84,497 95,928 94,393 99,415 i L LICENSES & PERMITS 2,920 4,310 3,750 3,750 3,750 MISCELLANEOUS ---_1,951 2,100 ----2,100 ----2,100 ----2,100 TOTAL 90,907 100,243 105,265 ---75,286 _________ _________ -101,778 r I 1 µ i 124 /3 % I, C.B.D. MAINTENANCE PROPOSED FOR FY90 PERSONAL SERVICES: CAPITAL OUTLAY: --- FTE --- FY89 FY90 $ 1.00 1.00 16,757 6 TRASH RECEPTACLES 1.00 1.00 23,170 REPLACE OLD PLANTERS 13,596 FMAICWM TWO-WAYORADIO FOR 11,385 SURFACE REPAIR -CBD AREA REPLACE 4 PUMPS IN FOUNTAIN TOTAL 2.00 2.00 65,342 10 TREES -20 SHRUBS RENOVATE TREE GRATE APRONS TOTAL NONE TRANSFER TO: TOTAL 125 2,520 2,000 1,500 1,300 2,500 2,000 2,350 4,500 18,670 ENERGY CONSERVATION PROGRAM DIVISION REPORT PURPOSE: Monitor ongoing energy use in 9 9 9Y Cit operations, analyze energy use in terms Y P Y 9Y of past use P , make recommendations on L energy conservation measures, for the promote staff awareness and provide policy recommendations to all City departments purpose of reducing energy use in City buildings and operations. OBJECTIVES: 1. Continue follow-up walk through 2. Distribution energy audit process on municipal structures. of quarterly 3. Provide staffing for the use ("Efficiency Index") reports to all user divisions. Resources Conservation Commission. 4. Continue detailed studies 5. Assists in monitoring of identifying capital -intensive energy conservation Energy Management Systems for measures (E.C.M.$). i^ Center. Senior Center, Transit Facility, Rec Center and Civic 6. Administer the Energy Savings Payback Fund. C PERFORMANCE MEASUREMENTS: _ Actual Actual Actual Actual Actual Actual Actual Actual ` FY81 FY82 FY83 FY84 FY85 FY86 FY87 FY88: CITY GOVERNMENT OPERATIONS: L Electricity KWH 10,397,464 cost $45548308 11,580,000 12,179,000 12,626,000 13t655,000 5588517008 $6355420 $7916927 13,108,247 12,796,720 13,232,661 cents/KWH 185969296 $8556853 ;8196 41 $8386334 — Natural gas -therms 244,318 cost $82,500 312,900 254,000 275,622 307,378 $112,500 $106,550 $119,653 $131,677 295,83 212,726 234,520 r cents/therm 33.77 35.95 41.95 43.40 42.80 $125,689 42.30 $79,555 37.40 $83,740 35.71 MOTOR FUEL USE: r rl Total Gallons or equivalent 351,819* 363,641* 389,152* 353,469 377,469 359,779 373,280 300,740 �- Fleet M.P.G. 4.635 5.2 5.7 6.1 6.1 6.5 Note: All vehicle fuel figures provided by Equipment Maintenance Division. *Includes gallon equivalents of compressed natural gas. 126 /3 7 . 127 /31 ANNUAL ENERGY COSTS FOR STANDARD YEAR FY81 FY82 FY83 FY84 FY85 FY86 FY87 FY88 Projected energy cost $659,462 $753,217 $874,852 $1,056,604 $1,088,835 $1,149,822 $1,264,437 $1,273,529 with no conservation measures Actual cost for 542,647 670,939 731,558 875,137 1,008,360 972,167 935,767 938,199 standard year Savings 116,815 82,278 143,294 181,467 80,475 177,655 328,670 335,330 TOTAL ENERGY SAVINGS SINCE FY80 $1,514,172 127 /31 ENERGY RECEIPTS AND SUMMARY -- FY90 BUDGET -- FY88 FY89 DEPT CITY MGR FY91 FY92 EXPENDITURES: ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION _ PERSONAL SERVICES 18,007 17,564 18,968 18,968 20,039 21,075 COMMODITIES 139 250 221 221 230 244 i SERVICES AND CHARGES -1,769 1,089 1,050 1,050 0 0 1,066 0 1,117 - 0 TRANSFERS OUT 0 0 TOTAL ---16,377 ---18,903 ---20,239 _--20,239 ---21,335 -_-22,436 L i I r! i L i FY90 FY88 FY89 CITY MGR FY91 FY92 l i' RECEIPTS: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION PROPERTY TAX 16,374 18,903 20,239 21,335 22,436 MISCELLANEOUS 3 0 0 0 0 TOTAL 16,377 18,903 20,239 21,335 22,436 u I, i j r� 3 r- izs 137 j._ ENERGY CONSERVATION PROPOSED FOR FY90 PERSONAL SERVICES: CAPITAL OUTLAY: FY89TEFY90 $ ENERGY COORDINATOR .50 .50 12;087926 NONE BENEFITS _____ _____ TOTAL TOTAL _50 _50 18,968 NONE TRANSFER TO: TOTAL 129 137 ■ RESOURCES CONSERVATION COMMISSION PROGRAM DIVISION STATEMENT PURPOSE: i The function of the Resources Conservation Commission is to serve as an advisory body to the City Council in areas relating to the research, review, and recommendation of policies, rules, regulations, ordinances, budgets and programs which involve energy and resource conservation. The Commission shall exercise broad responsibility and shall pay particular attention to long-range planning and programming. The Commission j monitors the conservation program for City government operations and facilitates comprehensive energy strategies in the community to help stabilize the local economy and promote employment opportunities. OBJECTIVES: 1. Promote community energy awareness. 2. Assist the Energy Coordinator in developing criteria for evaluating energy conservation measures and develop funding programs. 3. Continue making efforts to broaden the scope and function of the Resources Conservation Commission toward a more community -oriented function. 4. Continue media information program with help from Iowa -Illinois Gas & Electric and the Iowa City Press - Citizen. 5. Help area businesses conduct an annual "Homeowners Energy Fair." 6. Help area schools conduct an annual poster contest for "Energy Conservation Week." 130 TRAFFIC ENGINEERING PROGRAM DIVISION STATEMENT PURPOSE: Traffic Engineering installs and maintains traffic signs, pavement markings, traffic signals and the City - owned street lighting system of over 450 street lights as well as lighting in the central business district and City -owned parking lots. Traffic Engineering also plans, evaluates and conducts intersection studies, traffic movements and appropriate controls. OBJECTIVES: 1. Maintain signal and street light corrective maintenance call outs at 350 per year. 2. Continue aggressive signal controller preventative maintenance. 3. Continued review of existing sign system for maintenance needs. 4. Continued street marking at current level. 5. Continued traffic and accident location analysis to determine trends and problems and propose corrective action. PERFORMANCE MEASURES: Est. Proj. Proj. FY85 FY86 FY87 FY88 FY89 FY9O 1. Number of Call Outs 367 375 449 350 350 350 2. Hours spent on P.M. program 594 444 559 650 650 650 3. Hours spent maintaining city-wide sign system 1726 2828 2852 2500 2500 2500 . 4. Hours spent street striping 1142 1070 1031 900 900 900 5. Hours spent on accident location analysis 788 832 528* 785 785 785 *FY87 accident location analysis was reduced due to a reduction in requests for accident analysis. 131 137 TRAFFIC ENGINEERING RECEIPTS AND EXPENDITURES SUMMARY PROPERTY TAX CHARGES FOR SERVICES ROAD USE TAX MISCELLANEOUS TOTAL FY88 FY89 ESTIMATE -- FY90 DEPT REQUEST BUDGET -- CITY MGR PROPOSED FY91 PROJECTION _ FY92 PROJECTION EXPENDITURES: ACTUAL 593,886 ------100 ----2,576 618,790 624,648 PERSONAL SERVICES 251,076 228,564 51,909 233,681 53,452 233,681 53,452 247,406 55,629 260,844 58,989 COMMODITIES SERVICES AND CHARGES 36,281 323,663 337,673 337,940 15,605 342,141 15,605 355,045 0 374,6900 CAPITAL OUTLAY 7,770 6,502 ---15-60- 1111----- --------- ---1111-- TOTAL ----7,770 618,790 --------- 624,648 6400,,678678 --644,8799 -_658,080 --694,523 I PROPERTY TAX CHARGES FOR SERVICES ROAD USE TAX MISCELLANEOUS TOTAL 132 FY90 CITY MGR PROPOSED -2,993 5,000 642;430 644,879 FY91 FY92 PROJECTION PROJECTION G -2,256 -1,012 1 5,000 5,000 L 652,906.688,105 ----2,430 --- 2_430 658,080 6941523 ACTUAL ESTIMATE -5 25,662 11,820 5,000 604,399 593,886 ------100 ----2,576 618,790 624,648 132 FY90 CITY MGR PROPOSED -2,993 5,000 642;430 644,879 FY91 FY92 PROJECTION PROJECTION G -2,256 -1,012 1 5,000 5,000 L 652,906.688,105 ----2,430 --- 2_430 658,080 6941523 PERSONAL SERVICES: M.W.II — TRAFFIC ENGINEERING M.W.II — TRAFFIC ENG. SIGNS M.W.III — TRAFFIC ENGINEERING ELECTRICIAN ELECTRONICS TECHNICIAN TRAFFIC ENGINEER OVERTIME BENEFITS lColo 4:10 TRAFFIC ENGINEERING PROPOSED FOR FY90 CAPITAL OUTLAY: --- FTE --- FY89 FY90 $ 1.00 1.00 20,894 REPLACE TRAFFIC COUNTERS 1.00 1.00 21,422 REPLACEMENT PARTS 1.00 1.00 24,034 2.00 2.00 49,206 TOTAL 1.00 1.00 26,899 1.00 1.00 39,074 6,074 ----- ----- 46,078 --------- 7.00 ----- ----- 7.00 ----- --------- ----- --------- 233,681 NONE TRANSFER TO: TOTAL 0 133 12,000 --- 3,605 15,605 /37 STREET SYSTEM MAINTENANCE PROGRAM DIVISION REPORT PURPOSE: The Streets Division provides high quality driving surface on City streets and bridges; provides routine maintenance and repair of streets, alleys, bridges, curb and gutter and sidewalks in order to maximize the life of the City's transportation facilities; and provides snow/ice control in a manner which will minimize hazardous driving conditions. OBJECTIVES: 1. Continue the crack sealing program and complete five miles of streets. 2. Continue the asphalt overlay program at current level. 3. Sweep 20 curb miles per unit per day (7 hours per day - 5 days per week each unit). 4. Provide a dust -free, chuckhole -free surface an unimproved streets; and repair concrete and asphalt streets as required. 5. Remove snow in a timely manner and minimize hazardous driving conditions. 6. Maintain storm sewer structures to control erosion. 7. Provide safe sidewalks at street crossings for all pedestrians, including the handicapped. 8. Provide City wide leaf pickup in the fall. PERFORMANCE MEASUREMENTS: Proj- Proj No. of lane miles crack sealed' No. of blocks overlayed No. of blocks chipsealed Sweeping: curb miles per unit per day No. of spot repairs and chuckholes filled per year' Labor hours per inch of snow Storm sewer structures reconstructed per year No. of ramped sidewalks built at intersections per year' Leaf loads picked per year in fall' FY85 FY86 FY87 FY88 FY89 8 4.35 2.50 3 5 29.9 192 192 182 20 29 27 Oz 39 25 19 20 20 20 20 2100 3160 3190 3300 3300 285 142" 200 187 285 27 21 44 25 30 16 25 46 52 25 154 176 186 2541 190 134 FY90 5 20 40 ' 20 i 3300 p, 285 ^^ 30 M 30 .. ' 250 r /3% 'Crack sealing work is performed during dry weather when the temperature is between 40° and 600 to prevent tracking by vehicles. Therefore, crack sealing work can vary considerably from year to year. Overlay and chipseal program was reduced in order to return $80,000 to the General Fund for other transpor- tation uses. 3The number of spot repairs and chuckholes varies greatly depending on weather conditions. The annual norm for such repairs is approximately 3,300. "Low number was due to more ice storms than snow storms. 'Ramped sidewalks are built in conjunction with street repair work. There is not a special program, for ramped sidewalk construction in the Street System Maintenance budget. "Weather conditions in any given year favorable for burning, mulching, or bagging leaves, may combine to result in a-reduced demand for this service. 135 137 PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS OUT TOTAL RECEIPTS: PROPERTY TAX CHARGES FOR SERVICES ROAD USE TAX MISCELLANEOUS TOTAL STREET SYSTEM MAINTENANCE RECEIPTS AND EXPENDITURES SUMMARY -- FY90 BUDGET -- FY88 ACTUAL FY89 ESTIMATE DEPT CITY MGR REQUEST PROPOSED FY91 PROJECTION FY92 PROJECTION 503,347 572,490 580,963 580,963 615,136 648,607 _ 194,238 201,168 2071207 232,207 241,581 256,121 352,722 394,667 391,257 397,562 420,994 446,987 - 26,557 201000 225,000 225,000 225,000 0--------� --------� � --1951,338 1,245,645 1,194,882 --------� --------- 1,199,427 1,435,732 1,502,711 1,576,715 L. FY90 (('' FY88 FY89 CITY MGR FY91 FY92 I ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION I 7,289 84,262-5,364 16,637 16,533 L 949 3,500 3,500 3,500 3,500 1,234,572 1,106,570 1,437,046 1,482,024 1,556,132 ___---550 --550 550 550 --_-2,835 1,245,645 1,194,882 1,435,732 1,502,711 1,576,715 ! L. w LI 136 /3 7 r- STREET SYSTEM MAINTENANCE PROPOSED FOR FY90 — PERSONAL SERVICES: CAPITAL OUTLAY: --- FTE --- FY89 FY90 $ M.W.I - STREETS 5.00 5.00 91,695 ASPHALT OVERLAY 200,000 M.W.II - STREETS 4.00 4.00 84,149 CHIP SEAL (UNIMPROVED STREETS) 25,000 SR.CLERK/TYPIST - STREETS 1.00 1.00 20,895 --------- M.W.III - STREETS 5.00 5.00 118,859 TOTAL 225,000 SR. H.W. - STREETS 2.00 2.00 50,147 ASST. SUPT. - STREETS 1.00 1.00 29,757 *STREET/SANITATION SUPT .50 .50 20,276 - TEMPORARIES 20,966 OVERTIME 29,818 — BENEFITS 114,401 — TOTAL 18_50 18_50 -_580,963 i *See also Refuse Collection & Landfill Operations TRANSFER T0: NONE TOTAL I P, �. 137 FORESTRY PROGRAM DIVISION STATEMENT PURPOSE: The division's primary responsibility is to maintain approximately 13,800 trees in the street right-of-way, city parks, parking lots, and on the grounds adjacent to public facilities: This includes tree trimming, tree removal, stump removal, tree planting, inspection for hazardous or diseased trees, reviewing landscaping plans for public and private projects, investigating violations of city tree trimming ordinances, growing, planting and maintaining approximately 4,000 flowers in 10 flower beds, reviewing tree planting permits, evaluating and assessing values for damage to trees from automobile accidents, storm damage, etc. In addition, the division also advises other city divisions on the selection and care of various landscaping materials. The division also provides wood chips for public use, plants trees on private property when public right-of-ways are too crowded with utilities, determines property line locations when investigating public or private ownership of trees, and informs property owners of hazardous privately owned trees. OBJECTIVES: 1. Annually trim 1,300 street trees with Division personnel. 2. Trim or remove all known hazardous city trees with Forestry personnel when possible or by contracted means when the trees are beyond Division's equipment capabilities. 3. Trim fifty percent of all specimen trees and shrubs in Hickory Hill Arboretum annually. 4. Fertilize and mulch fifty percent of the trees and shrubs in Hickory Hill Arboretum annually. 5. Assist city residents in making better informed arboricultural and horticultural decisions by speaking to civic organizations within the community, and by offering a public tree maintenance seminar. 6. Annually transplant 100 trees from the Scott Boulevard nursery; 50 trees during each fall and spring planting season. 7. Computerize all service requests, street tree inventory information, and other Forestry records. PERFORMANCE MEASURES: Proj. Proj. FY86 FY87 FY88 FY89 FY90 1. No. of service requests 370 459 382 400 400 2. Street trees trimmed by division 1,216 1,308 1,497 1,300 3. Street trees removed by division 60 221" 267° 250 4. Park trees trimmed by division 158 39 20 50 5. Park trees removed by division 30 59 5 10 6. Street trees trimmed by contract 31 60 32 50 7. Street trees removed by contract 29 14 35 26 138 1,300 250 50 15 50 26 137 8. Park trees trimmed by contract 9. Park trees removed by contract — 10. No. of street trees planted 11. Trees planted beyond sidewalk (private property) 12. % of division work hours spent on flower beds 13. % of Hickory Hill Arboretum trees and shrubs i trimmed and fertilized I i I� 0121 Class I removals; 83 Class II °148 Class I removals; 89 Class II i i— I J I 139 137 Proj. Proj. FY86 FY87 FY88 FY89 FY90 59 71 0 50 50 10 1 0 0 0 84 76 21 80 90 17 14 0 10 10 16% 10% 6% 17% 17% 53% 46% 35% 50% 50% 137 EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TOTAL RECEIPTS: PROPERTY TAX MISCELLANEOUS TOTAL FORESTRY/HORTICULTURE RECEIPTS AND $XPENDITURES SUMMARY -- FY90 BUDGET -- FY88 FY89 DEPT CITY MGR FY91 FY92 ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION 66,880 77,464 79,019 79,019 83,488 87,813 j 31029 31772 31750 31750 3,916 4,160 44,929 43,779 28,037 31,295 32,716 35,012 ----31983 ----21320 ---51,967 51,967 ----2,027 118,821 127,335 162,773 166,031 122,147 ----2,088 129,073 I ' r L FY90 (- FY88 FY89 CITY MGR PY91 FY92 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION 117,827 125,435 164,131 120,247 127,173 ------994 ----1,900 1,900 --------- 1,900 1,900 --118,821 --127,335 166,031 --------- 122,147 --------- 129,073 r j ;` 11 L r� L. 140 137 _ PERSONAL SERVICES: M.W. II - FORESTRY FORESTER/HORTICULTURIST OVERTIME ES BENEFITS TOTAL FORESTRY/HORTICULTURE PROPOSED FOR FY90 CAPITAL OUTLAY: I i i I $ J 1.00 1.00 19,656 BUCKET TRUCK 50,000 1,967 1.00 1.00 32,185 100 NURSERY TREES -- 15,922 406 TOTAL TOTAL FORESTRY/HORTICULTURE PROPOSED FOR FY90 CAPITAL OUTLAY: TRANSFER TO: NONE TOTAL 141 �.! / FY89TEFY90 $ 1.00 1.00 19,656 BUCKET TRUCK 50,000 1,967 1.00 1.00 32,185 100 NURSERY TREES -- 15,922 406 TOTAL 51 967 ,96_ 10,850 ------ 2.00 2.00 79,019 TRANSFER TO: NONE TOTAL 141 �.! / 142 CEMETERY PROGRAM DIVISION STATEMENT PURPOSE: Provide a dignified, well-maintained setting for interments at Oakland Cemetery, assist the general public with lot locations, deed transactions, and cemetery lot sales, and keep and maintain up-to-date records. Provide grounds maintenance at the Civic Center and five other City -owned properties, plus snow removal at five additional locations. jOBJECTIVES: 1. Continue to systematically replace the even age stand of deteriorating trees within the cemetery. 2. Ensure that a minimum of 90% of the work time of the crew is spent on cemetery maintenance. 3. Repair 100 settled graves by June 30, 1990. 4. Repair 110 monuments by June 30, 1990. 5. Prepare a minimum of 50 detailed drawings of burial lots by June 30, 1990. 6. Complete filling, grading and seeding of a new area for 110 grave spaces by June 30, 1990. PERFORMANCE MEASUREMENTS: Proj. Proj. FY85 FY86 FY87 FY88 FY89 FY90 1. No. of cemetery trees planted 5 5 12 8 5 5 No. of cemetery trees removed 4 8 3 5 5 5 2. % of work time of crew at cemetery 91.3 93.2 93.3 96 90 91 3. No. of cemetery graves repaired 145 140 140 79 110 100 4. No. of monuments repaired by crew 138 130 130 156 110 100 5. No. of monuments repaired by contract 29 27 25 16 10 10 6. No. of new graves pinned out 72 28 0 0 0 0 7. No. of detailed drawings of burial lots 64 9 50 52 50 50 8. No. of funerals per year 75 76 66 73 70 70 142 RECEIPTS CEMETERY AND EXPENDITURES SUMMARY FY88 FY89 ESTIMATE -- FY90 BUDGET -- DEPT CITY MGR REQUEST PROPOSED FY91 PROJECTION FY92 PROJECTION EXPENDITURES: ACTUAL PERSONAL SERVICES 103,533 5,955 110,386 7,599 107,132 107,132 7,878 7,878 113,383 8,209 119 490 8'711 28,5220 COMMODITIES SERVICES AND CHARGES 20,323 8 939 24,624 X375 26 256 29,480 8;455 8,455 26,948 1 498 3,767 CAPITAL OUTLAY ' 0 3,777 3 777 3,767 3;767 111, --160-4-- TRANSFERS OUT ----111-1 138,750 1111-1--- 46,761 --156-7-- 153, --160,490 _ TOTAL --1111-- --------- --1 --498 - --156,712 --15533,805 i i J -, FY88 FY89 FY90 CITY MGR PROPOSED FY91 PROJECTION FY92 PROJECTION J ACTUAL ESTIMATE RECEIPTS: I - TAX 99 808 103 861 113,812 37,900 141 670 ' 113 670 PROPERTY BURIAL PERMITS 26 138 12_804 37 900 5_000 5,000 ----5,000 5,000 -----__-_ PERPETUAL CARE ____- 138,750 --- 156 712 153,805 160,490 �J TOTAL --146,761 =_156,7__ it �.` 10 143 CEMETERY PROPOSED FOR FY90 PERSONAL SERVICES: FY89TEFY90 $ CAPITAL OUTLAY: M.W.ZI - CEMETERY 1.00 1.00 17,936 REPLACE DRIVE/PKG. AREA M.W.III - CEMETERY 1.00 1.00 22,391 SIX FOOT LEVELER TRACTOR SR. M.W. - CEMETERY 1.00 1.00 29,869 5 TREES TEMPORARIES 16,877 AIR CONDITIONER OVERTIME 19,321 TOTAL BENEFITS ----- ----- --------- TOTAL _3_00 3.00 _-107,132 TRANSFER TO: REPAYMENT TO PERPETUAL CARE 3,767 TOTAL 3_767 144 6,830 i i BLADE 710 375 540 --__ 8,455 i. I L� r�. Li rr L I r�. I Cl` '. /S7 POLICE ADMINISTRATION PROGRAM DIVISION STATEMENT PURPOSE: The Police Administration unit provides management services for all divisions within the Police Department. It is directly responsible for the discipline, maintenance of good order, training and assignment of all members of the department. In addition, the unit is ultimately responsible for the suppression of crime and delinquency, the apprehension of offenders and the enforcement of the laws and ordinances of the State and City. OBJECTIVES: 1. Maintain a comprehensive departmental training program designed to meet departmental/community needs. 2. Assure a reasonably prompt response to all citizen -generated or employee requests for assistance. 3. Continue to review departmental policies and procedures as a method to prepare for eventual national certification of the agency. 4. Evaluate Department's Table of Organization and initiate re -structuring based on community needs or demands, so as to accurately reflect departmental operations, chain of command, and lines of authority/communication. 145 /3% POLICE ADMINISTRATION RECEIPTS AND EXPENDITURES SUMMARY -- FY90 BUDGET -- EXPENDITURES: ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION I_ PERSONAL SERVICES COMMODITIES 145,293 152,987 161,164 161,164 170,471 179,535 SERVICES AND CHARGES CAPITAL OUTLAY 633 21,153 3,923 641 19,749 652 652 34,289 30,289 677 34,731 717 21,386 -- 0 0 0 0 0 TOTAL --171,002 --173_377 _ --192,105 __ 2010638 --196_105 --205,879 L i L i RECEIPTS: ACTUAL ESTIMATE FY90 PROPOSED PROJECTION PROJECTION !- PROPERTY TAX POLICE SERVICES 134,884 19,602 149,727 6,165 166,891 5,065 163,457 158,153 I� r ! PROPERTY TAX TRANSFER ---16,516 ---17,485 20,149 211165 21,257 211165 22,320 t TOTAL -171_002 - --173_377 - --192,105 205,879 201,638 1 _-__-a___ aaavv_aaa naavaaaea ' L I i 146 �_____ /37 POLICE ADMINISTRATION PROPOSED FOR FY90 PERSONAL SERVICES: --- FTE --- FY89 FY90 $ ADMIN.SEC./RECORDS SUPR. 1.00 1.00 26,731 NONE DEPUTY POLICE CHIEF 1.00 1.00 42,777 - POLICE CHIEF 1.00 1.00 56,367 OVERTIME 520 BENEFITS ---34,769 TOTAL 3.00 3.00 161,164 NONE TRANSFER TO: TOTAL CAPITAL OUTLAY: TOTAL 147 /37 POLICE PATROL PROGRAM DIVISION STATEMENT PURPOSE: The Patrol Division provides general police services in Iowa City. These tasks include accident investiga- tion; speed and traffic control; preliminary and some follow-up criminal investigation; general crime suppression control and the provision of a great number of routine public services such as unlocks, ambulance call assistance, fire calls, routine transports and deliveries, and parking responses. OBJECTIVES: 1. Directed patrol activities will be continued and strengthened as a substitute for random patrol. Directed patrol will be aimed at the reduction of auto accidents and the suppression and reduction of selected crimes and acts of delinquency occasioned by patrol needs as indicated by called for services (CFS) in the several patrol districts. 2. Develop capability to provide initial crime scene processing to promote citizen satisfaction and L facilitate later follow-up by other department personnel. PERFORMANCE MEASURES: Performance will be measured by comparison of called for services (CFS) to arrests, citations and tickets (AC1) issued; and also be an historical comparison of reported motor vehicle accidents. Called for Services (CFS) Compared to Arrests. Citations and Tickets (ACT) Issued Quarter CFS FY84 ACT CFS FY85 ACT CFS FY86 ACT CFS FY87 ACT CFS FY88 ACT CFS FY89 ACT 1 9,219 8,131 9,493 7,660 8,803 8,723 8,363 8,948 7,504 8,923 7,842 9,370 2 8,326 9,023 8,857 10,148 8,371 9,443 *6,971 8,712 7,632 11,009 -- -- 3 7,511 10,119 8,060 9,833 6,434 11,004 6,584 10,866 6,694 10,721 -- -- 4 8,515 6.208 9,114 8,353 8 352 10,543 7,625 8,978 8,196 7,692 -- -- Total 33,571 33,481 35,524 35,994 31,960 39,713 29,543 371504 30,026 38,345 *Computer run starts. New method of computing activities through a combining of responses. Reoorted Motor Vehicle Accidents Quarter FY81 FY82 FY83 FY84 FY85 FY86 FY87 FY88 FY89 1 721 767 571 656 678 685 608 621 645 2 668 684 653 757 730 650 640 727 -- 3 615 679 536 665 709 567 613 768 -- 4 703 532 578 553 626 521 541 561 Total 2,707 2,662 2,638 2,631 2,743 2,423 2,402 2,677 149 POLICE PATROL - RECEIPTS AND EXPENDITURES SUMMARY - -- FY90 BUDGET -- FY88 FY89 DEPT CITY MGR FY91 FY92 EXPENDITURES: ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION ` PERSONAL SERVICES 1,642,403 1,793,361 1,793,988 1,783,988 1,967,791 2,072,811 - COMMODITIES 49,120 51,056 59,305 53,658 59,676 61,554 SERVICES AND CHARGES 86,891 64,512 68,124 68,649 71,581 75,880 CAPITAL OUTLAY 82,230 106,683 94,908 94_908 120,320 83,988 TOTAL 1_860_644 2_015,612 2_016_325 2_001,203 2_219_370 2_294_233 I i- r� FY88 FY89 CITY9MGR FY91 FY92 RECEIPTS: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION PROPERTY TAX 1,493,971 1,626,525 1,565,363 1,773,849 1,827,299 r POLICE SERVICES 17,380 32,055 33,365 17,265 17,265 LL MOTEL TAX 121,260 112,200 133,386 140,055 147,058 PROPERTY TAX TRANSFER 228,033 244,832 269,089 288,201 302,611 TOTAL 1,860,644 2,015,612 2,001,203 2,219,370 2,294,233 L, i L r� i' j. 150 1137 2,000 92,358 550 __-94_908 /37 POLICE PATROL PROPOSED FOR FY90 PERSONAL SERVICES: CAPITAL OUTLAY: --- FTE --- FY89 FY90 $ POLICE OFFICER 36.00 36.00 1,016,242 4 ALCOSENSORS POLICE SERGEANT 6.00 6.00 225,371 7 SQUAD CARS _ POLICE CAPTAIN 2.00 2.00 81,473 2 CAMERAS WITH CASE OVERTIME 42,000 BENEFITS 413,222 TOTAL POLICE/FIRE CONTRACT BENEFITS 4,680 TOTAL 44_00 44_00 1,783,988 i TRANSFER TO: NONE J TOTAL 0 j 151 2,000 92,358 550 __-94_908 /37 CRIMINAL INVESTIGATION PROGRAM DIVISION STATEMENT PURPOSE: The Criminal Investigation Division of the Iowa City Police Department performs initial and follow-up inves- tigations on all felonies and most serious misdemeanors. The Division attempts to ensure the arrest of all offenders in these crimes or the clearance of offenses through investigative processes. OBJECTIVES: 1. Provide investigative and referral services that equal or surpass the level provided in FY89. 2. Continue to provide "quick response," on-call personnel for investigative services and line unit support. 3. Improve protection consultation to business and neighborhood units. PERFORMANCE MEASURES: 1. The number of cases assigned to the Division will be compared to the clearance rate as measured by arrest and investigative clearance. These do not reflect nature or seriousness of crime. Investigations Assigned (A) as Compared to Clearance Rates (C) Quarter (A) FY84 (C) (A) FY85 (C) (A) FY86 (C) (A) FY87 (C) (A) FY88 (C) (A) FY89 (C) 1 163 87 289 171 284 161 304 206 228 173 238 180 2 219 143 261 168 271 173 283 213 295 205 - - - - 3 251 174 317 182 321 192 319 209 317 199 - - - - 4 301 183 308 191 311 190 314 217 314 202 - - - - Total 934 587 1,175 712 1,187 716 1,220 845 1,154 779 I i r � I 152 / j'! EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TOTAL I , RECEIPTS: PROPERTY TAX POLICE SERVICES PROPERTY TAX TRANSFER TOTAL i J r POLICE CRIMINAL INVESTIGATION RECEIPTS AND EXPENDITURES SUMMARY 153 FY90 -- FY90 BUDGET -- 222,703 234,363 0 FY88 FY89 DEPT CITY MGR FY91 FY92 ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION 232,291 1,566 244,120 3,363 292,942 4,213 292,942 4,213 310,005 4,380 326,773 4,643 4127 5005 5,359 5,359 5,622 5,936 14,,960 ---13,315 ---12_270 --------0 --------0 ---18,,350 256,334 __ 267,448 -- 315,829 -_ 314,784 __ 320,007 __ - 337,352 153 FY90 ACTUAL ESTIMATE 222,703 234,363 0 2,167 PROJECTION ---31,464 ---33,085 256,334 267,448 153 FY90 CITY MGR FY91 FY92 PROPOSED PROJECTION PROJECTION 271,116 0 273,937 0 288,970 ---46,070 ---48,373 ---43,668 314,784 320,007 337,352 137 PERSONAL SERVICES: POLICE OFFICER POLICE SERGEANT OVERTIME BENEFITS POLICE/FIRE CONTRACT BENEFITS TOTAL POLICE CRIMINAL INVESTIGATION PROPOSED FOR FY90 Nffllm 7_00 7_00 -_292,942 TRANSFER TO: TOTAL 154 CAPITAL OUTLAY: REPLACE 1 UNMARKED VEHIC 2 RADIO PAGERS 2 TASK CHAIRS -DETECTIVES TOTAL FY89TEFY90 $ 6.00 6.00 177,190 1.00 1.00 37,685 5,020 69,447 OFFIC 620 3,600 Nffllm 7_00 7_00 -_292,942 TRANSFER TO: TOTAL 154 CAPITAL OUTLAY: REPLACE 1 UNMARKED VEHIC 2 RADIO PAGERS 2 TASK CHAIRS -DETECTIVES TOTAL j LE 10,800 l' 850 OFFIC 620 ===12__270 i 1 r LL' r E� L r r L w� ,, RECORDS & IDENTIFICATION PROGRAM DIVISION STATEMENT PURPOSE: Records and identification maintains documentation of all departmental activities; makes available statisti- cal summaries, as needed; retains records required by state and federal law; assures staffing of radio and telephone communications; and performs polygraphic, photographic and other identification services as needed. OBJECTIVES: 1. Produce timely and accurate reports and necessary statistics required for operational purposes and as demanded by law. 2. Continue to update and improve computerized records system to gain greater useful output from the system. PERFORMANCE MEASURES: The number of actual reports and records generated in prior years will be compared to the total generated in FY89 as a positive appraisal of work product. In addition, a similar process will be used to evaluate internally and externally generated requests for documents, records and identification services usage. Documents Filed (DF) & Reports Requested by all Agencies (Req.) N Quarter DF FY85 Req. OF FY86 Req. OF FY87 Req. DF FY88 Req. OF FY89 Rtg. 1 38,117 2,191 39,000 2,600 40,653 3,047 41,674 3,189 43,445 3,325 2 39,616 2,380 41,764 2,937 40,792 3,134 41,812 3,223 -- 3 38,192 3,251 39,712 2,903 41,756 3,418 42,799 3,500 -- -- 4 36,144 3,128 40,251 3,191 39,894 21919 40,891 3,048 -- -- 149,084 11,933 160,727 11,631 163,095 12,518 167,176 13,080 155 /3i EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES TRANSFERSUOUTY TOTAL i RECEIPTS: i PROPERTY TAX INTERFUNDRLOANS TOTAL POLICE RECORDS & IDENT. RECEIPTS AND EXPENDITURES SUMMARY FY88 ACTUAL FY89 ESTIMATE -- FY90 DEPT REQUEST BUDGET -- CITY MGR PROPOSED FY91 PROJECTION FY92 PROJECTION 232,486 251,370 5,268 254,200 6 389 283,603 5 071 300,204 5,274 316,442 5,590 4,192 31,801 38,545 42;975 42;975 44,820 47,510 35,512 0 102,079 0 25,000 3,000 ---19,949 20,214 -__-_---- _-303_991 --------- 397,262 --------0 328,564 ---19,570 _ 354,219 =370,250 --389,760 156 FY91 FY92 PROJECTION PROJECTION 364:511 384:511 r 0 __ 0 370,250 389,760 /37 FY90 FY88 FY89 CITY MGR ACTUAL ESTIMATE PROPOSED 298,653 335,259 349,708 51338 3,099 4,511 0 58,904 0 354_219 =_303_991 _=397,262 156 FY91 FY92 PROJECTION PROJECTION 364:511 384:511 r 0 __ 0 370,250 389,760 /37 POLICE RECORDS & IDENT. PROPOSED FOR FY90 PERSONAL SERVICES: CAPITAL OUTLAY: TRANSFER TO: REPAY LOAN FROM LANDFILL TOTAL 157 19,570 19,570 /37 1 --- FTE --- FY89 FY90 $ - POLICE RECORDS 2.00 2.00 41,121 COLOR CODED FILING SYSTEM 3,000 LERK 2.00 2.00 40,379 ST -POLICE RECORD 1.00 1.00 21,422 TOTAL 3,000 CHER 3.00 3.00 66,004 -=------ ATCHER-POLICE 1.00 1.00 24,603 LERK PT .50 .50 9,258 LERK PT 1.00 18 712 CHER PT .20 4 002 11747 1,672 54,683 TOTAL -9_50 10_70 -_283,603 TRANSFER TO: REPAY LOAN FROM LANDFILL TOTAL 157 19,570 19,570 /37 1 ADULT CROSSING GUARD PROGRAM PROGRAM DIVISION STATEMENT PURPOSE: Provide an adult crossing guard at particularly hazardous crossings used by school children. OBJECTIVES: 1. As nearly as possible, assure the safe crossing of school children at crossings deemed to be difficult or dangerous. PERFORMANCE MEASURES: L Number of Guards Regularly Employed + the Number of Requests for Additional Guards and Disposition of Requests School Year Regular Requests and Dispositions 1979-80 12 + 1 supervisor 2 1 temporary added 1980-81 12 + 1 supervisor 0 0 1981-82 9 & no supervisor 1 none added 1982-83 9 & no supervisor 1 none added 1983-84 9 & no supervisor 0 none added 1984-85 10 & no supervisor 1 1 added 1985-86 10 & no supervisor 0 0 1986-87 10 & no supervisor 0 0 - may reduce by 1 as a result of signalizatio 1987-88 9 & no supervisor 0 0 1988-89 10 + 1 temporary 2 1 + 1 temporary 1989-90 11 + no supervisor 0 158 /37 I L n r� I r 3� /37 POLICE: COMMUNITY SERVICES RECEIPTS AND EXPENDITURES SUMMARY EXPENDITURES: FY88 ACTUAL FY89 ESTIMATE -- FY90 BUDGET -- DEPT CITY MGR REQUEST PROPOSED FY91 PROJECTION FY92 PROJECTION PERSONAL SERVICES COMMODITIES 31,147 35,726 34,932 116,958 123,655 130,178 SERVICES AND CHARGES 24 282 --------- 250 0 --------- 258 2338 , 0 20,080 2,431 4,663 21576 6,793 TOTAL 31,453 35,976 ----- --------- 35,190 139,376 --1111--- 130,749 ------�-- 139,547. RECEIPTS: FY88 ACTUAL FY89 ESTIMATE CITY9MGR PROPOSED FY91 PROJECTION FY92 PROJECTION PROPERTY TAX PROPERTY TAX TRANSFER 31,453 0 35,976 127,397 118,111 126,277 --------0 0 --------0 11,979 12,638 13,270 TOTAL 31,453 35,976 ---11-97— 139,376 --'12:638 130,749 ---13,270 139,547 159 PERSONAL SERVICES: POLICE OFFICER POLICE SERGEANT TEMPORARIES OVERTIME BENEFITS POLICE/FIRE CONTRACT BENEFITS TOTAL ITY POLICPROPO EDN FOR FY90ICE5 NONE TRANSFER TO: TOTAL 160 CAPITAL OUTLAY: TOTAL $ FY89TEFY90 00 30;977 11 .00 NONE 32,208 2,080 20.665 00 .00 2.00 - 116,958 NONE TRANSFER TO: TOTAL 160 CAPITAL OUTLAY: TOTAL FIRE DEPARTMENT PROGRAM DIVISION STATEMENT PURPOSE: The purpose of the Fire Department is to reduce the risk of death, injury, and/or property loss to residents of Iowa City from fire, medical emergency, or community disaster. To fulfill andsenhancesepublicOsafetye to emergencies within Iowa City, nt in provides a well -coordinated and timely response the community through preventive activities such as code enforcement and public education programs. OBJECTIVES: 1. Minimize the number of fire starts in Iowa City through code development, code enforcement and public education efforts. 2. Minimize loss of life and property by providing a timely and well -coordinated response to fires an medical emergencies. j 3. Reduce the risk of fatal heart attack through public education efforts targeted at City employees and citizens in general. ai 4. Increase the effectiveness of departmental operations through continued training and education of -• departmental personnel. ^ 5. Continue computerization of Fire Departmental records. 6. Develop the ability to deal effectively with hazardous materials incidents in Iowa City. � J '�� 161 47 PERFORMANCE MEASUREMENTS: Actual Actual Actual Actual Actual Proj. Proj. FY84 FY85 FY86 FY87 FY88 FY89 FY89 Total Responses 1,453 1,581 1,272 1,354 1,838 1,500 1,500 Fire Responses 1,047 1,079 760 927 1,264 1,015 1,015 Actual Fires 329 284 298 288 326 305 305 Medical Emergencies 406 502 512 427 680 505 505 Total Fire Loss $644,949 $643,218 $507,966 $233,922 $986,629 $607,337 $607,337 Loss per Capita $13.04 $12.61 $9.96 $4.59 $19.35 $11.91 $11.91 Dollar Loss per Fire $2,021 $2,265 $1,705 $812 $3,026 $1,966 $1,966 Average Response Time (min.) 3.5 3.4 3.0 3.4 2.7 3.2 3.2 Fires per 1,000 6.5 5.6 5.8 5.6 6.4 6.0 6.0 Suspicious or Incendiary Fires 26 33 31 36 69 39 39 Inspections 2,506 2,024 2,859 2,561 2,323 2,455 2,455 Reinspections * * * * 402 402 402 CPR Classes 39 24 73 38 57 50 50 Public Education Demonstrations * * 159 143 204 169 169 Firefighter Training/Month (hrs.) 14.2 14.5 14.3 13.2 14.5 14.1 14.1 *Data not available. The above measurements provide a general sense of the effectiveness of departmental operation. Fire Depart- ment effectiveness is difficult to measure quantitatively. The actual number of fires prevented, lives saved, and/or property saved by departmental actions can never really be determined. 162 EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS OUT TOTAL PROPERTY TAX LICENSES & PERMITS _ CHARGES FOR SERVICES UNIVERSITY FIRE CONTRACT FEDERAL REVENUE SHARING PROPERTY TAX TRANSFER MISCELLANEOUS i06Ahl+ FIRE DEPARTMENT RECEIPTS AND EXPENDITURES SUMMARY FY90 BUDGET FY88 FY89 DEPT CITY MGR FY91 FY92 ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION 1,958,048 2,034,224 2,097,321 2,123,173 2,339,725 2,465,279 35,080 41,430 82,677 51,526 53,806 551751 82,598 139,998 171,927 211,521 206,781 225,797 459,718 32,530 17,500 17,500 14,535 11,975 0 0 0 0 0 0 2,535,444 2,248,182 2,369,425 2,403,720 2,614,847 2,758,802 ACTUAL ESTIMATE 1,284,486 1,405,948 1,290 2,385 615 802 416,493 428,832 446,024 0 386,520 410,137 -------1 6 -------78 2,535,444 2,248,182 163 FY90 CITY MGR FY91 FY92 PROPOSED PROJECTION PROJECTION 1,511,769 1,666,997 1,763,715 2,385 21385 2,385 615 615 615 440,658 0 462,691 0 485,825 O 448,193 482,059 506,162 ------100 ------100 ------100 2,403,720 2,614,847 2,758,802 FIRE DEPARTMENT PROPOSED FOR FY90 PERSONAL SERVICES: r i � I 1,400 I � 1 FY89TEFY90 $ 'ER 36.00 33.00 928,470 'TENANT 6.00 9.00 176,902 AIN 3.00 3.00 93,513 ATIVE CLERK/TYPIST 1.00 1.00 21,317 CHIEF/FIRE MARSHAL 1.00 1.00 36,146 'CHIEF 3.00 3.00 114,618 F 1.00 1.00 51,480 ES 1 t r� 416 �i L' r 13,208 OVERTIME fr 1 17,000 �I r� 641,217 RE CONTRACT BENEFITS 28,886 TOTAL 51_00 51_00 2,123,173 TRANSFER TO: NONE TOTAL 164 CAPITAL OUTLAY: TOTAL r i � I 1,400 I � 1 $2 & N3 1;100 1,220910 j I` 740 1 095 1 BA) 4;530 j 715 `^ _2,47_5_ Z- 17,500 i n.veeencn I` i.. 1 t r� �i L' r L fr 1 �I r� /C 7 L ANIMAL CONTROL PROGRAM DIVISION REPORT PURPOSE: Provide community protection and animal services through administration of the Animal Control Ordinance, effective enforcement, progressive shelter management and community education. OBJECTIVES: 1. Complete construction of joint Coralville-Iowa City Animal Control Facility by second quarter. 2. Provide increased level of service to the public with reclassification of minimum number of additional 242/$ 849 employees, with reduced personnel costs and more specialized duties and effective use of staff. First 3. quarter. Continue increased licensing revenue and compliance through media exposure, cooperation with veterinarians 284/$ and pet stores, second renewal notices and strong enforcement of delinquent fee assessments. Ongoing. 4. Continue completion of exterior improvements and interior furnishings and equipment for new facility as 138/$ 1,044 funds become available according to Council's wishes. FY90, FY91, FY92 5. Continue education goals. Completion of required Euthanasia Technician School for all employees, and 2,034/$14,382 graduation from Humane Society of the United States Animal Control Academy for each full-time Animal — 6. Control Officer. FY90, FY91, FY92 Complete standardization of services to both Iowa City and Coralville. Computerized licensing for — 7. Coralville. FY92 Survey Shelter visitors for opinions of how we can better meet their needs and are they willing to pay. j FY91 PERFORMANCE MEASUREMENTS: Number of Licenses Sold and Revenue (L = Licenses, R = Revenue) Quarter (L) FY85 (R) (L) FY86 (R) (L) FY87 (R) (L) FY88 (R) (L) FY89 (R) 216/ $1,538 140/$ 1,050* 2,025/$14,500* 325/$ 2.650* 2,706/$19,738* (L) FY90 (R) $300/$ 1,900* 145/$ 1,075* 2,075/$14,700* 350 2,720* 2,870 20,395* 1 295/$ 1,054 242/$ 849 233/$ 1,492 290/$ 1,885 —. 2 284/$ 1,128 217/$ 1,302 133/$ 961 138/$ 1,044 3 2,043/$ 9,127 2,034/$14,382 1,855/$12,576 2,042/$13,893 = q 278 1 687 432 3 509 444 3 415 317 2 606 Total 2,900 12,996 2,925/ 20,042 2,665 18,444 2,787 19,428 II y [ ( I� ( !' bb 165 (L) FY89 (R) 216/ $1,538 140/$ 1,050* 2,025/$14,500* 325/$ 2.650* 2,706/$19,738* (L) FY90 (R) $300/$ 1,900* 145/$ 1,075* 2,075/$14,700* 350 2,720* 2,870 20,395* 166 L r �j r- 197 I Education Programs Presented: N of Year Programs N People f L FY85 15 425 FY86 10 250 i FY87 13 567 FY88 11 316 FY89 5* 220 FY90 18* 575* (FY89 q due to inadequate staff.) (FY90 request increase due to new facility.) L. Citizen Generated Responses for Service: Quarter FY85 FY86 FY87 FY88 FY89 FY90 1 317 281 243 320 351 375* 2 229 193 248 274 280* 300* 3 225 220 235 283 275* 315* 4 280 275 310 308 325* 350* r r Total 1051 969 1036 1185 1231* 1340* (Anticipated increase expected due to services offered.) current decrease in operation hours and increased citizen awareness of 166 L r �j r- 197 EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS OUT TOTAL ANIMAL CONTROL RECEIPTS AND EXPENDITURES SUMMARY FY90 BUDGET FY88 FY89 DEPT CITY MGR FY91 FY92 ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION 94,106 117,862 120,220 130,997 138,601 146,020 4,299 6,311 8,014 8,026 8,398 8,930 11,310 13,495 16,951 16,844 16,428 17,309 10,168 0 0 400 20,500 400 23,916 0 20,500 0 20,500 119,883 ---20,500 158,168 166,085 180,183 183,927 192,759 FY88 FY89 RECEIPTS: ACTUAL ESTIMATE PROPERTY TAX 90,025 116,638 ANIMAL IMPOUNDING & BOARD -- 29,858 -- 41,530 TOTAL 119,883 158,168 FY90 l 167 FY90 CITY MGR FY91 FY92 PROPOSED PROJECTION PROJECTION 133,474 136,658 144,908 46,709 47,269 _-- - 47,851 - 180,183 183,927 192,759 i PERSONAL SERVICES: ANIMAL CONTROL OFFICER ANIMAL CONTROL SUPERVISOR KENNEL ASSISTANT TEMPORARIES OVERTIME BENEFITS TOTAL ANIMAL CONTROL PROPOSED FOR FY90 CAPITAL OUTLAY: --- FTE --- FY89 FY90 $ 3.00 3.00 63,230 FREEZER 1.00 1.00 31,451 (PT) .50 8,81775 TOTAL - i I r 3,500 ----- ----- 23,759 --------- 4.00 4.50 130,997 TRANSFER TO: REPAY LANDFILL TOTAL 168 23,916 23,916 400 i I I 400 L F - i I r r L r 137 i HOUSING AND INSPECTION SERVICES ADMINISTRATION PROGRAM DIVISION STATEMENT PURPOSE: Provide supervisory and clerical support for the Department of Housing and Inspection Services and the appropriate boards and commissions related to the department, including the Electrical Board, Plumbing Board, Housing Commission and Board of Appeals. OBJECTIVES: 1. Assist all divisions within the department in meeting their objectives and promote a higher degree of supervisory, administrative and professional development and performance by all division heads. PERFORMANCE MEASURES: 1. Submit all Federal, State and local reports as required. 2. Implement departmental policies and programs consistent with City Council goals and objectives, the Comprehensive Plan and programs of the various Boards and Commissions. 3. Completion of all assigned projects and schedules prescribed by the City Manager. 4. Report on a regular basis the activity of all divisions indicating inspection and enforcement activities in administering the Building, Housing, Fire, Electrical, Plumbing, Nuisance, and Zoning Codes. 169 /37 1 H.I.S. ADMINISTRATION RECEIPTS AND EXPENDITURES SUMMARY -- FY90 BUDGET -- FY88 FY89 DEPT CITY MGR FY91 FY92 EXPENDITURES: ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION PERSONAL SERVICES 74,642 80,782 83,783 83,783 88,698 93,510 COMMODITIES 528 863 863 863 897 951 SERVICES AND CHARGES 8,373 7,869 0 7,883 7,883 0 0 8,104 0 8,536 0 CAPITAL OUTLAY 6,747 TOTAL 90,290 89,514 92,529 92,529 97,699 102,997 j k I FY90 FY88 FY89 CITY MGR FY91 FY92 L RECEIPTS: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION r PROPERTY TAX 90,067 89,164 92,179 97,349 102,647 HOUSING PERMITS & INSPECT 223350 350 350 350 L TOTAL 90,290 ----- 89,514 92,529 -------- --------_ 97,699 --- -------- ------ 102,997 _-------_ �. M r j, i� a 170 137 PERSONAL SERVICES: CODE ENFORCEMENT ASST. H.I.S. DIRECTOR TEMPORARIES BENEFITS y TOTAL 1 I j tI H.I.S. ADMINISTRATION PROPOSED FOR FY90 --- FTE - FY89 FY90 $ 1.00 1.00 23,588 NONE 1.00 1.00 44,718 15,245 2.00 2.00 83,783 NONE TRANSFER TO: TOTAL 171 CAPITAL OUTLAY: TOTAL 1 r f r TRANSFER TO: TOTAL 171 CAPITAL OUTLAY: TOTAL BUILDING INSPECTION PROGRAM DIVISION STATEMENT PURPOSE: Provide required inspection, permitting, licensing and enforcement measures as required by all City regulatory codes and the State regulatory codes; provides assistance to the City Clerk in inspections for liquor licenses, dance permits and smoking ordinance; assists the City Manager and Council in developing new ordinances; and provides technical support to housing inspectors and federally assisted housing programs. Maintain a consistent level of enforcement of all codes regulated by this division and research, develop and enforce codes and ordinances consistent with the intent and policy of the City Council. OBJECTIVES: 1. Conduct plan reviews for all but the most complex plans within seven days after receipt of applications. 2. Maintain and provide the public with information on building safety. 3. Respond in a timely manner to all citizens' questions/complaints concerning Code requirements. PERFORMANCE MEASURES: Number of sign permits Number of electrical permits Number of plumbing permits Number of mechanical permits Number of building permits Dollar amount Number of field inspections Number of plans checked Average turnaround time Number of complaints Number of violation orders Number of compliances Cost of administration of program Revenues generated Revenues as % of operating cost FY85 FY86 WE 451 429 217 186 200 153 457 444 $20,856,318 $25,370,523 5,009 4,496 485 528 5 days 5 days 244 348 221 197 298 210 148,835 163,080 126,748 141,949 85.2% 87% FY87 377 449 255 167 524 $20,168,305 5,345 558 5 days 380 333 325 170,145 160,479 94.3% FY88 271 493 301 201 530 $26,160,157 5,349 561 5 days 182 185 205 180,809 191,049 105.6% 1st Qtr. FY89 77 127 100 80 145 $21,224,948 1,463 152 5 days 8 18 18 52,437 56,683 108% 172 137 I PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TOTAL RECEIPTS: PROPERTY TAX BUILDING PERMITS & INSPEC r TOTAL BUILDING INSPECTION RECEIPTS AND EXPENDITURES SUMMARY 173 FY91 FY92 PROJECTION PROJECTION -15,311 -12,296 -- FY90 BUDGET -- FY89 CITY MGR FY88 FY89 DEPT CITY MGR FY91 FY92 ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION 163,719 174,532 179,738 179,738 190,378 200,820 1,494 2,740 2,611 2,611 2,715 2,878 14,270 12,849 16,192 18,692 17,286 20,653 0 --------- 0 --------- 0 --------- 0 0 0 179,483 190,121 198,541 --------- 201,041 --------- 210,379 --------- 224,351 173 FY91 FY92 PROJECTION PROJECTION -15,311 -12,296 FY90 FY88 FY89 CITY MGR ACTUAL ESTIMATE PROPOSED -11,566 3,793 10,395 --191,049 ------- 186,328 --------- 190,646 --------- 179,483 --------- --------- 190,121 --------- --------- 201,041 --------- --------- 173 FY91 FY92 PROJECTION PROJECTION -15,311 -12,296 --225,690 236,647 210,379 --------- --------- 224,351 --------- --------- /37 PERSONAL SERVICES: BUILDING INSPECTOR SR. BUILDING INSPECTOR TEMPORARIES BENEFITS TOTAL BUILDING INSPECTION PROPOSED FOR FY90 CAPITAL OUTLAY: NONE TRANSFER TO: TOTAL 174 FY89TEFY90 $ 4.00 4.00 107,595 NONE 1.00 1.00 34.156 TOTAL 37,025 5.00 5.00 179,738 NONE TRANSFER TO: TOTAL 174 HOUSING INSPECTION PROGRAM DIVISION STATEMENT PURPOSE: Ensure that housing facilities are of the quality necessary to protect and promote the health, safety, and welfare of not only those persons utilizing these facilities, but the general public as well through the enforcement of the Housing Code by the inspection of rental units. Investigate citizen complaints to the satisfaction of the community and provide licensing of rental units as prescribed by the Housing Code. OBJECTIVES: 1. Ensure that the quality of rental housing and owner -occupied housing will not deteriorate from the level which has been achieved to date. 2. Assure by inspection, enforcement and education that hazardous conditions which contribute to loss of life and property by fire are eliminated. 3. Inspect all rental property in the community; multi -family every two years; duplex every three years; and single family every four years. 4. Provide technical assistance to the Housing Commission, Board of Housing Appeals, City Manager, City Council and other departments. 5. Respond to citizen questions concerning Housing Code Enforcement. 6. Provide information and assistance to citizens appealing enforcement decisions. 7. Investigate and resolve citizen complaints. 8. Hold meetings with other organizations within the community concerning Housing Code Enforcement regula- tions and procedures, e.g. Protective Association of Tenants, Board of Realtors. 9. Provide training seminars for members of the Board of Housing Appeals. PERFORMANCE MEASUREMENTS: 1st Qtr. FY82 FY83 FY84 FY85 FY86 FY87 FY88 FY89 Inspections: a. licensing inspections - - 868 946 827 880 937 1,124 252 b. complaint inspections - - 121 209 132 122 203 215 30 c. request inspections - - 26 11 3 9 12 8 4 No. of reinspections - - - 1,808 1,365 1,350 1,499 1,887 390 No. of violation orders 657 690 800 603 645 701 1,050 229 Emergency orders issued 56 199 299 120 198 461 714 122 Certificate of Structure Compliance 468 853 477 214 88 78 25 13 Rental permits issued 479 853 762 713 848 843 860 167 Referrals to Legal 1 11 11 10 28 18 26 0 Court filings 1 6 13 2 10 20 19 0 Rent escrow certification 0 4 4 11 0 0 0 0 Appeals:* qq 181 100 70 30 11 8 3 Total No. Upheld 36 168 92 57 13 11 3 1 _ Variance 5 9 8 175 56 15 0 11 1 / 2 1st Qtr. FY82 FY83 FY84 FY85 FY86 FY87 FY88** FY89 Deferred 3 4 0 5 0 0 2 1 Cost of administration of program $87,133 $89,566 $99,764 $105,807 $108,771 $116,295 $99,385 $22,461 _ Revenues generated $48,778 $51,516 $59,895 $36,515 $54,972 $81,700 $94,158 $16,612 Revenue as a % of operating cost 57% 57% 60% 35% 51% 70% 95% 74% i *The City established a one-time Certificate of Structural Compliance requirement which resulted in a higher number of appeals in FY83, FY84 and FY85. _ I **Cost of program administration was lower as a result of a hiring freeze on one Housing Inspector position, — therefore, revenue as a percent of operating cost was much higher. r I L rI �I L� k, p r� 176 137 i EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TOTAL RECEIPTS: PROPERTY TAX HOUSING PERMITS & INSPECT TOTAL HOUSING INSPECTION SERVICES RECEIPTS AND EXPENDITURES SUMMARY 177 ............ . PROJECTION PROJECTION 32,082 40,130 -- FY90 BUDGET -- FY89 CITY MGR FY88 FY89 DEPT CITY MGR FY91 FY92 ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION 91,901 119,397 113,517 113,517 120,269 126,901 642 815 829 829 862 912 6,279 10,005 12,219 12,219 12,243 13,609 _-----525 515 --------0 ------199 99,021 130,742 ------515 127,080 127,080 --------0 133,374 141,422 177 ............ . PROJECTION PROJECTION 32,082 40,130 FY90 FY88 FY89 CITY MGR ACTUAL ESTIMATE PROPOSED 4,863 34,081 30,419 ---96,661 ---96,661 ---94,158 99,021 130,742 127,080 177 ............ . PROJECTION PROJECTION 32,082 40,130 101,292 - 101,292 133,374 141,422 /37 HOUSING INSPECTION SERVICES PROPOSED FOR FY90 PERSONAL SERVICES: FY89TEFY90 $ CLER%TYPIST - H.I.S. 1.00 1.00 20,596 HOUSINNG INSP. - IN TRAINING 1.00 1.00 21,682 HOUSING INSPECTOR 2.00 2.00 47,286 BENEFITS 23,653 TOTAL 4_ - 00 4_00 --113,217 - TRANSFER TO: NONE TOTAL 178 CAPITAL OUTLAY: 'HE READER ON DESK CHAIR TOTAL L II 265 ---_--250 515 - rI t iF I� I I L LI L' r I E r 1.37 L l HOUSING COMMISSION/BOARD OF APPEALS PROGRAM DIVISION STATEMENT PURPOSE: The purpose of the Housing Commission is to promote clean, decent and safe housing for the residents of Iowa City and act as the Board of Appeals for the Housing Code. The Commission will study, investigate and make recommendations to the City Council on matters relating to fulfillment of the Commission's purpose.' This will be accomplished by regular monthly meetings and special meetings as may be necessary. Appeals will be heard as soon as practical. OBJECTIVES: 1. The Commission will have a continuing role in overviewing the Section 8 and Public Housing Programs and will assist in obtaining additional units of funding availability from HUD permits. 2. Aggressively pursue additional units of subsidized housing. 3. Continue to study and encourage private enterprise participation in federally assisted housing program. 4. Hear appeals as necessary to ensure fair and impartial interpretations and enforcement of the Housing Code. 5. Continue to make recommendations for Housing Code amendments as considered appropriate. 6. Continue to seek new housing opportunities for Iowa Citians. 7. Continued support for the Shared Housing Programs. 8. Continue review/approval of loan applications for Housing Rehabilitation Programs. PERFORMANCE MEASUREMENTS: Proj. Proj. FY85 FY86 FY87 FY88 FY89 FY90 1. Number of meetings held 10 11 12 12 12 12 2. Recommendations to City Council 15 9 10 3 12 12 3. Number of units assisted 500 520 599 710 728 758 4. Number of appeals heard 70 30 11 10 10 10 5. Housing Rehabilitation: Comprehensive Home Improvement Loans 6 4 14 7 14 14 Rental Rehabilitation 6 13 14 7 14 14 'The Housing Commission has continued to be involved with meeting the housing needs of the elderly by favoring the concept of accessory apartments. In the area of Assisted Housing, the Commission was involved in revising the Statement of Policies and supporting the procurement of additional units of Section 8 Existing Housing. In the Housing Rehab Program also, the Housing Commission was involved in supporting the amendments which would make more homeowners eligible for assistance and also gave consideration to research i a new housing program that would assist lower income households in the purchase of a home. 137 179 RECREATION PROGRAM DIVISION STATEMENT PURPOSE: The Recreation Division provides a variety of leisure time recreational services to all populations, including organized activities and supervised play. The professional staff of the Recreation Division provides purposeful recreation programming by utilizing departmental and other community facilities. The Division strives to cooperate with all agencies and to coordinate activities with other recreational organi- zations in order to expand leisure time opportunities for the community. The underlying goal of the Recrea- tion Division is to provide a high quality level of leisure time opportunities, increase the number of people served, improve the quality of program delivery and advocate the benefits of recreational involvement to the general public. OBJECTIVES: 1. Continue to implement and improve the current public awareness campaign in order to increase the public's knowledge, and to enhance the image of the Recreation Division. 2. Maintain and update the five (5) year development plan for the division. 3. Strive to achieve a five (5) percent increase in enrollment in the fitness/wellness programs. _ 4. Strive to achieve a fifty (50) percent increase in the number of youth, grades 7-9, participating in arts programs. _ 5. Strive for forty (40) percent increase over existing enrollment the number of persons with a physical disability only, who participate in general public recreation programs. - 6. Strive to achieve a twenty (20) percent increase in weekday attendance at the Mercer Park Aquatic Center. 'i NEW OBJECTIVES: 1. Improve methods of training part-time staff by researching various training programs and implementing those found to be most effective. 2. Improve part-time staff communication skills in dealing with and responding to the general public's needs, suggestions and/or complaints. 3. Actively pursue, in cooperation with other agencies, efforts to address the recreational needs of the family, particularly families with young children and special needs (monetarily, physically and mentally). 4. Establish initial steps for the development of a Leisure Needs Survey. 5. Develop a volunteer assistance program for swim lessons at the Mercer Park Aquatic Center, utilizing the concept of neighborhood mothers, senior citizens and/or other concerned citizens in the Iowa City area. 180 137 PERFORMANCE MEASURES: Participation in Social/Cultural Activities Participation in Aquatics Activities Participation in Sports/Wellness/Center Activities Participation in Special Populations Activities Proj. Proj. FY86 FY87 FY88 FY89 FY90 _ 42,648 34,901 40,244 40,300 40,450 i 174,921 146,016 159,008 200,000 200,000 — I 177,283 112,423 125,471 127,500 130,000 I! 10,225 11,193 9,440 13,000 14,000 i / RECREATION RECEIPTS AND EXPENDITURES SUMMARY 182 137 IN II b -- FY90 BUDGET -- 4 i FY88 FY89 DEPT CITY MGR FY91 FY92 EXPENDITURES: ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION PERSONAL SERVICES 470,723 636,305 666,175 666;175 704,204 741,108 COMMODITIES 50,588 661632 70,682 70,682 73,509 77,915 SERVICES AND CHARGES 254,433 372,304 402,379 405,075 408,030 429,890 CAPITAL OUTLAY 55,293 30,086 52,330 39,375 49,900 40,000 TRANSFERS OUT 0 0 0 0 0 0 TOTAL ----- 831,037 --------- 1,105,327 --------- --------- 1,191,566 1,181,307 --------- 1,235,643 --------- 1,288,913 I � J FY90 FY88 FY89 CITY MGR FY91 FY92 RECEIPTS: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION i PROPERTY TAX 335,096 558,343 618,043 668,423 717,606 RECREATION FEES 408,787 441,766 475,517 475,563 475,563 JOHNSON COUNTY CONTRACTS 0 45,895 47,731 491640 51,626 1 MOTEL TAX 43,654 33,660 40,016 42,017 44,118 J TRANSFER FROM RESERVES _--43,500 0 0 TOTAL 831,037 _--25,663 1,105,327 --------0 1,181,307 1,235,643 1,288,913 182 137 IN II b I 4 i f 182 137 RECREATION PROPOSED FOR FY90 PERSONAL SERVICES: --- FTE --- FY89 FY90 $ ON & GVMT BLDGS 1.00 1.00 18,564 IATION 2.00 2.00 41,790 ST - RECREATION 1.00 1.00 20,158 .Y -RECREATION 1.00 1.00 23,655 'REATION 1.00 1.00 26,899 UPERVISOR 4.00 4.00 114,150 'ERINTENDENT 1.00 1.00 35,911 ,ACE LOCKERS IN REC CTR 291,650 'IME .ACE 3 POTTER'S WHEELS 1, 260 92,138 TOTAL 11.00 11.00 666,175 TRANSFER TO: NONE TOTAL 183 CAPITAL OUTLAY: 365 - AING TILE-REC CTR ,RCE CEIL 3'565 .ACE PUBLIC ADDRESS SYSTEM 5,000 ,- 'UTER TABLE 290 ' ACE 15 FOLDING TABLES 4,310 . CHAIR ,ACE LOCKERS IN REC CTR 12,000 .ACE 3 POTTER'S WHEELS 4 565 2'245 MCABINETESIBILITY �ACEB6NET BASKETBALL BASKETS 5,000 CABINET ---- -245 TOTAL f `' f F� rw 3,47 7 PARKS PROGRAM DIVISION STATEMENT PURPOSE: The basic purpose of the Parks Division is to provide adequate public open space for all of the residents of Iowa City to pursue various active and passive leisure -time activities. The Division maintains approximately 750 acres of parks and open space, encompassing 27 developed parks, six undeveloped areas, numerous green spaces, and a number of non -park city -owned properties, including the Highway 6 Bypass R -O -W. OBJECTIVES: 1. Improve turf areas by maintaining a program of sound agricultural practices, including fertilization, weed control, aeration and seeding. 2. Save labor costs of trimming and reduce tree injury by using herbicides around trees and hard to mow areas. 3. Improve playground safety and appearance by replacing old play equipment apparatus on an annual program in selected parks. 4. Continue with a tree replacement program for all parks with primary emphasis on City Park. 5. Continue the annual picnic table/barbecue grill replacement program. NEW OBJECTIVES: 1. Replace old shingles on shelters 13 and 16 in City Park by October 15, 1989. 2. Gain neighborhood input relative to major developments or changes affecting neighborhood parks. 3. Provide water to Brookland and North Market Square shelters by October 1, 1989. PERFORMANCE MEASUREMENTS: Proj. Proj. 1. No. of shelter reservations per season 2. No. of hours spent on mowing operations per season 3. No. of hours spent on projects for other City departments 4. No. of maintenance acreage assignment per employee 5. Dollar cost per acre of maintenance park and other non -park properties FY85 FY86 FY87 FY88 FY89 FY90 1,259 1,387 1,138 1,312 1,300 1,300 4,609 4,727 5,244 3,939 5,000 5,000 2,207 2,014 1,157 1,270 1,500 1,500 43.9 52.0 57.2 56.1 735.29 725.67 786.3 783.72 184 60 60 785 785 137 PARKS RECEIPTS AND EXPENDITURES SUMMARY -- FY90 BUDGET -- FY88 FY88 FY89 DEPT CITY MGR FY91 FY92 EXPENDITURES: ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION PERSONAL SERVICES 309,537 334,555 340,546 340,546 360,682 380,434 COMMODITIES 25,582 331071 34,649 34,649 36,044 38,212 SERVICES AND CHARGES 120,804 118,801 121,073 124,502 130,613 139,312 CAPITAL OUTLAY 22,500 22,000 23,300 23,300 26,900 23,100 TRANSFERS OUT 0 38,000 5,078 31,078 34,878 30,078 --------- TOTAL --------- 478,423 --------- 546,427 --------- 524,646 '--'----- 554,075 '------'- 589,117 611,136 FY90 FY88 FY89 CITY MGR FY91 FY92 RECEIPTS: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION PROPERTY TAX TRANSFER FROM RESERVES 440,006 527,488 536,090 570,980 0 592,842 0 15,952 0 0 MISCELLANEOUS 22,465 18,939 17,985 18,137 18,294 TOTAL 478,423 546,427 554,075 589,117 611,136 PARKS PROPOSED FOR FY90 - PERSONAL SERVICES: CAPITAL OUTLAY: _ FY89TEFY90 $ M.W.II - PARKS 4.00 3.00 4.00 84,635 3.00 72,102 REPLACE POST HOLE AUGER PLAYGROUND EQUIPMENT 800 10,000 M.W.III - PARKS SR. M.W. - PARKS MOWING 1.00 1.00 24,603 REPLACE PARK TREES 3 000 ^ SR. M.W. - PARKS CONSTRUCTION 1.00 1.00 1.00 26,899 1.00 37,814 12 PICNIC TABLES 10 BARBECUE GRILLS 1r 500 PARKS SUPERINTENDENT TEMPORARIES 23,240 REPLACE YORK RAKE 3 000 -----r--- BENEFITS 1 404 69_849 TOTAL 23,300 === TOTAL I ^ i 10.00 10.00 340,546 I'1 I TRANSFER TO: _ REPAYMENT TO PARK LAND RES 5,078 MERCER PARK SOFTBALL FIELDS ---26,000 TOTAL 31,078 LIBRARY FY90 PROGRAM DIVISION STATEMENT PURPOSE: The Library is a semi -autonomous department operated by the Library Board of Trustees. It provides residents of Iowa City and contractual service areas with free access to information and ideas in a variety of formats and intellectual levels and through a planned program of services, facilities and publications. Operating funds provided by City revenues are supplemented by gift and grant funds, fines, fees, sales and service contracts. OBJECTIVES: 1. Maintain current level of service and collections except as modified by the new five-year plan, ON TRACK FOR THE 90'S. 2. Increase budget for children's materials by 20% to reflect new emphasis on children's services. (Five- year plan: goals 1, 2 and 3. Most of increase based on new Endowment Fund income.) 3. Acquire equipment and develop microcomputer applications necessary to provide effective and efficient information service. (Five-year plan: goals 4, 5, and 10.) 4. Have Development Office funded and open by July 1, 1990. (Goal 9.A.) NEW OBJECTIVES: 5. Have a new version of on-line catalog available to public by July 1, 1991. (Goals 4 and 10.A.) 6. Begin work on a long-term facilities plan to present to Library Board by June 30, 1991. (Goal 11.A.) PERFORMANCE MEASURES: Actual Actual Actual Actual Est. Proj. FY85 FY86 FY87' FY88' FY89 FY90 I.A. Building traffic 507,620 513,232 498,472 439,033 510,000 520,000 B. Reference questions 77,004 76,839 76,003 74,828 77,000 79,300 C. Total loans 622,265 647,742 668,499 654,172 705,000 725,000 D. Loans per hour open 196.1 205.7 224.4 250.8 225 230 E. Loans per new volume 31.5 38.4 35.9 39.2 30.0 30.0 2. Funds for Children's materials $17,530 $18,134 $20,787 $20,161 $22,500 $27,000 3.A. Second workstation to access CD-ROM and on-line databases in operation by 1-1-90. B. Survey/analysis of information needs used to update annual micro application report by 7-1-90. 4. Development offices assumes three of five major responsibilities by 6-30-90. S.A. New catalog ready for staff use and training by 1-1-90. B. Bibliographic conversion is two-thirds completed by 7-1-90. 6. Develop "charge," appoint committee, organize and orient by 7-1-90. 'Library open only 53 hours per week 3-1-87 through 6-1-88. 187 L I- L w i . EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS OUT TOTAL RECEIPTS: PROPERTY TAX LIBRARY SERVICES JOHNSON COUNTY CONTRACTS CABLE TV CHARGEBACK TOTAL LIBRARY RECEIPTS AND EXPENDITURES SUMMARY FY88 FY89 -- FY90 DEPT BUDGET -- CITY MGR FY91 FY92 ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION 898,890 27,500 1,017,997 32,810 1,037,037 361694 1,037,037 36,694 1,096,982 38,161 1,155,388 40,452 149,230 2061569 174,195 2291700 190,450 205,425 190,450 205,425 198,438 224,295 209,078 180,760 3,500 3,500 14,500 14,500 14,500 ---38,500 1,285,689 1,458,202 1,484,106 1,484,106 1,572,376 1,624,178 ACTUAL ESTIMATE 1,081,612 1,212,812 59,001 84,977 131,140 143,826 --13,936 - 16,587 1,285,689 1,458,202 FY90 CITY MGR -� FY91 FY92 PROPOSED PROJECTION PROJECTION 1,252,089 1,330,479 1,376,013 65,005 65,110 65,220 151,721 160,731 166,087 ---16,056 ---16,858 ---15,291 1,484,106 1,572,376 1,624,178 188 PERSONAL SERVICES: TOTAL I LIBRARY PROPOSED FOR FY90 189 CAPITAL OUTLAY: TOTAL 11,000 --- 3,500 14,500 500 530 --- FTE --- FY89 FY90 $ 1.00 1.00 19,484 4.00 4.00 82,392 3.00 3.00 67,173 1.00 1.00 23,718 1.00 1.00 24,034 LI 1.00 1.00 24,603 I I 1.00 1.00 25,214 - 1.00 1.00 28,942 1.00 1.00 24,518 1.00 1.00 27,287 1.00 1.00 35,279 1.00 1.00 34,849 1.00 1.00 30,929 1.00 1.00 32,871 1.00 1.00 37,406 1.00 1.00 49,481 PT 2.25 2.25 42,240 PT 1.50 1.50 27,459 PT .50 .50 10,448 PT .75 .75 14,825 PT IPTI 1.00 1.00 22,392 PT 1.00 1.00 22,964 PT .50 .50 14,471 .75 .75 19,202 102,600 14,326 177,930 29.25 29.25 1,037,037 TRANSFER TO: LIBRARY FOUNDATION LOAN EQUIPMENT REPLAC. RESERVE TOTAL 189 CAPITAL OUTLAY: TOTAL 11,000 --- 3,500 14,500 500 530 153,900 355 2,440 1,500 4 450 3,300 35,900 205,425 LI C� I I f - i rl �i 137 - PARKS & RECREATION ADMINISTRATION PROGRAM DIVISION STATEMENT PURPOSE: Provide a wide variety of Parks and Recreation services and programs through the efforts of a well motivated, efficient work force. Direct and coordinate operations in the Department's six divisions: Recreation, Parks, Cemetery, Forestry, Government Buildings and Central Business District Maintenance; and provide staff liaison for the Parks and Recreation Commission. OBJECTIVES: 1. Prompt dissemination of information from the Council, City Manager, Parks and Recreation Commission, and - other departments and divisions to appropriate personnel. 2. Systematic monitoring of divisions to ensure that each is functioning effectively and efficiently. 3. Avoid duplication of services within City government, and attempt to avoid duplication of parks and recreation services and facilities offered by other governmental units or private enterprise. 4. Work with the Parks and Recreation Commission, keeping them informed, and helping them to be a vital segment of the organization. 5. Provide staff support for the Iowa City Parks and Recreation Foundation. 6. Assume a leadership role in the implementation of plans to develop a new outdoor park and recreation complex, in conjunction with the new wastewater treatment facility, with plans to be completed by July, 1989. 1. Work with the Parks and Recreation Commission in developing a long-range master plan for acquisition, development and maintenance of parkland and recreation facilities, and recreation programs, with substantial completion by the end of FY90. - } 1.A 137 190 ...... ...._:.....:. �_.. ... _ ... i .. .. .... ......... .. .. .. ..... .. ... ..�.. .. u�...l ..i�l.l.c4�.1� PARKS & RECREATION ADMIN RECEIPTS AND EXPENDITURES SUMMARY EXPENDITURES: FY88 ACTUAL FY89 ESTIMATE DEPTO BCITYTMGR REQUEST PROPOSED FY91 PROJECTION FY92 PROJECTION L1 :' g� PERSONAL SERVICES COMMODITIES 82,525 637 89,414 850 92,877 92,877 98,295 103,590 sq SERVICES AND CHARGES CAPITAL OUTLAY 5,518 9,506 1,196 1 196 11,340 8;847 1 244 9;182 9;552 542_ --- 0 --- 8888 0 0 0 0 TOTAL je__89_22_ 89,222 99,770 --------- 105413 ___--i__- _-102,920 --------- --------- py _-108_721 =-114,460 f J. L j LI RECEIPTS:FY88 ACTUAL FY89 ESTIMATE FY90 CITY MGR PROPOSED FY91 PROJECTION FY92 PROJECTION PROPERTY TAX -__89,222 99,770 102_ 920 114,460 108,721` TOTAL _--89,222 _--99,770 --102,920 8888_ _ 888 8 114,460 I --108,721 i� ,fl ,tea I . .191 /�� L PERSONAL SERVICES: ADMIN. SEC. - PARKS & REC PARKS & RECREATION DIRECTOR OVERTIME BENEFITS TOTAL I:. I i i 1 i j I�! { �Hi I PARKS & RECREATION ADMIN PROPOSED FOR FY90 --- FTE --- FY89 FY90 $ 1.00 1.00 24,518 NONE 1.00 1.00 52 274 433 - 15,652 2.00 2.00 92,877 NONE TRANSFER TO: CAPITAL OUTLAY: TOTAL TOTAL 0 192 PARKS & RECREATION COMMISSION PROGRAM DIVISION STATEMENT PURPOSE: Provide a year-round program of leisure time activities and facilities at various locations throughout the community to meet the needs of a population having widely varied characteristics and interests. Recommend and review policies, rules, regulations, ordinances and budgets relating to various divisions comprising the Parks and Recreation Department, and advise the City Council on all matters affecting the department. OBJECTIVES: 1. Continue to work with the newly established Iowa City Parks and Recreation Foundation. 2. Serve as a base of activism for developing a large outdoor sports field/park complex. 3. Develop a long-range master planning process and implement same. 4. Work to develop ways to broaden public input into the recreational planning process. 193 SENIOR CENTER PROGRAM DIVISION STATEMENT PURPOSE: Operate a Senior Center facility from which an array of services, programs and activities that support independent living, stimulate personal growth, and provide a channel/forum for intercommunity relationships among participants are effectively assembled and promoted. =0:DIOHW:W 1. Make the general community and particularly the elderly aware of the Senior Center through distribution of a monthly newsletter, use of the media, and personal outreach by the Council of Elders, Senior Center Commission, staff, student volunteers and participants. 2. Provide volunteer opportunities which encourage increased social interaction for adults 55 or older. 3. Effectively coordinate available community services and activities for the elderly of Johnson County through classes, workshops, series and special events. 4. Provide the elderly community a focal point from which they can plan, organize and implement programs and activities which the deem important in maintaining or improving their quality of life. 5. Provide an opportunity for community agencies serving the elderly to exchange information, share expertise and _ coordinate their services to the elderly and to facilitate monthly meetings of the Service Providers Organiza- tion. 6. Serve the city, county and other entities as a source of data on the elderly of Johnson County to facilitate the planning process. 7. Promote a cooperative exchange with the University for training, research and continuing education. 8. Facilitate operation of the Eldercraft Shop. 9. Provide staffing for the Senior Center Commission. _ 10. Provide space, to the extent possible, for services and activities which primarily benefit the elderly. -' PERFORMANCE MEASUREMENTS: SENIOR CENTER UNITS OF SERVICE (Those signing in using numbered complimentary cards) PROJECTED PROJECTED -. ACTIVITY OR SERVICE FY84 FY85 FY86 FY87 FY88 FY89 FY90 Senior Center* 58,249* 58,221* 61,685* 68,143* 69,75311 70,000 70,000 City 47,988 45,497 45,284 48,143 50,175 49,143 49,143 County 7,166 7,732 7,621 7,899 10,299 8,399 8,399 Visitors 2,914 4,992 8,803 10,168 9,849 10,525 10,525 AARP J 2,530 2,126 2,451 2,476 2,254 300 300 ADP 2,004 1,809 2,299 3,151 2,589 2,600 2,600 ,r Congregate Meals 61,064 61,330 56,072 60,428 61,142 61,000 61,000 194 137 PROJECTED ACTIVITY OR SERVICE FY84 FY85 FY86 FY87 FY88 FY89 PROJECTED FY90 ESA 1,108 594 1,973 2,617 2,367 2,400 2,400 SEATS 5,725 9,114 11,741 13,900 13,279 13,500 13,500 VNA - - - - 1,613 2,360 1,812 1,900 1,900 Other 3,712 3,400 (*) The Senior Center figures are not accurate by a factor of at least 10% as participants do not have to sign in. (H) At least 600 people per month do not sign in. VOLUNTEER HOURS CONTRIBUTED ACTIVITY OR SERVICE FY64 FY85 FY86 FY87 FY88 PROJECTED FY89 FY90 - Senior Center Post Guide/Host 805 4,556 776.5 5,175.5 833.5 834.5 1,002.25 1,000 1,000 L Eldercraft Shop 3,112 3,280.0 4,827.25 3,420.5 5,675.5 3,756.75 4,087 4,366.25 4,000 4,000 _ Library Teachers 805 250.2 257.5 294.0 277.75 4,000 300 4,000 300 - Other 1,072 2,221 1,533.5 3,084.5 2,054.0 3,244.5 1,441.75 5,266.0 2,142 7,346 2,000 2,000 Total 11,986 14,100.5 15,637.24 17,250.25 19,120.75 5,300 16,600 5.300 16,600 Classes Services 106 191 165 192 166 160 170 170 242 176 525 PT 1,902 530 530 Special Events 658 624 888 1,320 FT 711 797 1,320 1,320 L 750 750 I, 195 r, I /37 SENIOR CENTER RECEIPTS AND EXPENDITURES SUMMARY 196 /37 -- FY90 BUDGET -- FY88 FY88 FY89 DEPT CITY MGR FY91 FY92 EXPENDITURES: ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION PERSONAL SERVICES 134,863 148,057 149,808 167,137 176,848 186,325 COMMODITIES 61102 8,448 8,693 8,758 9,110 9,658 SERVICES AND CHARGES 89,323 78,403 98, 086 98,736 101,471 108,261 CAPITAL OUTLAY 481577 60,000 10,000 0 7,00 0 0 TRANSFERS OUT 6,000 6,000 --------- 6,000 --'------ 6,000 --------- 6,000 --------- 6,000. ------"- TOTAL --------- 284,865 300,908 272,587 280,631 300,429 310,244. 196 /37 FY90 FY88 FY89 CITY MGR FY91 FY92 RECEIPTS: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION PROPERTY TAX 188,631 240,820 223,301 239,080 246,876 JOHNSON COUNTY CONTRACTS 46,096 59,961 57,186 61,205 63,224 SR CENTER SERVICES -_----127 _-----144 ------144 ------144 TOTAL _--50,138 284,865 300,908 280,631 300,429 310,244 196 /37 SENIOR CENTER PROPOSED FOR FY90 PERSONAL SERVICES: TRANSFER TO: CAPITAL OUTLAY: TOTAL PARKING 6,000 TOTAL 6,000 197 FY89TEFY90 $ SR. CLERK/TYPIST-SR. CENTER 1.00 1.00 19,033 NONE M.W.II - SR.CENTER 1.00 1.00 21,422 VOLUNTEER SPECIALIST -SR CENTE .50 1.00 27,745 PROGRAM SPECIALIST -SR. CENTER 1.00 1.00 30,964 SR. CENTER COORDINATOR 1.00 1.00 331951 TEMPORARIES 3,886 OVERTIME BENEFITS 29,824 TOTAL 4.50 5.00 167,137 TRANSFER TO: CAPITAL OUTLAY: TOTAL PARKING 6,000 TOTAL 6,000 197 SENIOR CENTER COMMISSION PROGRAM DIVISION STATEMENT PURPOSE: Serve in an advisory role to the City Council and Johnson County Board of Supervisors in order to monitor the operation of the Senior Center to ensure that an environment is created which will support the efforts of Johnson County senior citizens to maintain an acceptable quality of life. OBJECTIVES: 1. Make recommendations with regard to policies and programs of the Senior Center. 2. Join staff and other interested persons in seeking adequate financial resources for the operation of the Senior Center. 3. Encourage full participation by senior citizens in the programs of the Senior Center. 4. Ensure that the Senior Center is effectively integrated into the community and cooperates with organiza- tions with common goals in meeting the needs of senior citizens. 5. Serve in an advocacy role with regard to the needs of senior citizens in Johnson County. 198 /37 199 1.37 PARKING OPERATIONS FINANCIAL PLAN SUMMARY FY88 FY89 FY90 FY91 FY92 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION BEGINNING BALANCE 107,946 321,968 51,457 87,173 93,184 TOTAL BALANCE 107,946 ----------- 321,968 ----------- 51,457 87,173 93,184 PARKING FINES INTEREST INCOME 187,235 102 858 185,000 90 500 ----------- 187,235 97 600 ----------- 187,235 113,000 ---------- 187,235 132,500 BUILDING RENTALS PARKING RAMP REVENUE 6;282 1,115,534 6,500 1,164,391 6;700 1,224,167 6;950 1,239,451 7,200 1,271,851 OTHER PARKING REVENUE SR. CENTER PARKING 606,674 61000 597,400 6,000 613,000 6,000 617,800 6,000 639,600 6,000 ++ MISCELLANEOUS REVENUES 2,650 370 414 414 .414 TOTAL RECEIPTS 2,027,233 ----------- 2,050,161 2,135,116 2,170,850 2,244,800 j. PERSONAL SERVICES COMMODITIES -600,359 ----------- ----------- -639,304 -634,257 ----------- -671,249 -707,386 SERVICES AND CHARGES -12,604 -283,355 -17,597 -362,072 -19,471 -324,587 -20,298 -340,882 -21,542 -363,016 CAPITAL OUTLAY TRANSFERS -241,858 -892;035 -20 000 -1,247;300 -201,600 -1,100,485 -22 000 -1,110,410 -211,300 -1,108,150 CONTINGENCY 0 -34,399 0 0 0 I- TOTAL EXPENDITURES -_1,813,211 -_2,320,672 ----------- - _2,099,400 - - __2,164,839 - - _ -_2,221,394 - --- -» ENDING ENDING BALANCE 321,968 51,457 87,173 93,184 116,590 I ' 199 1.37 PARKING OPERATIONS PROGRAM DIVISION STATEMENT •143111.94 Operate and maintain the City's on- and off-street parking facilities and enforce appropriate parking regulations, primarily in the CBD. System consists of two parking ramps (1,530 spaces), eight parking lots (515 spaces) and 870 on -street parking meters. In addition to the CBD parking, also enforces the odd/even parking areas. OBJECTIVES: r i 1. Operate the parking ramps in such a manner to facilitate the parking demands, especially during peak periods of usage. L.. 2. Maintain current level of enforcement in metered and permit areas. 3. Maintain an ongoing maintenance program of meters. �- 4. Maintain physical structures of parking ramps. 1. 5. Improve impound procedure to reduce personnel cost and time involved. PERFORMANCE MEASUREMENTS: L ! *Does not include permit and hotel revenue. 200 Actual Actual Proj. Proj. FY87 FY88 FY89 FY90 742,687 752,038 744,915 787,747 211,769 230,150 233,725 237,369 u 110,728 114,882 116,000 117,100 338,730 369,145 .372,800 376,500 L 1,401 1,068 1,100 1,100 -' 931 690 850 800 401 287 300 300 125,542 111,057 125,000 125,000 1,805 2,277 2,000 1,500 M w, a 7 �37 Actual Actual Actual Actual FY83 FY84 FY85 FY86 Capitol St. Ramp Revenue 398,080 483,007 607,844 704,350 Dubuque St. Ramp Revenue* 129,000 146,363 206,823 212,832 Metered Lot Revenue (b) 65,411 71,787 83,590 95,313 Street Meter Revenue 176,207 194,304 229,016 281,806 No. of Faulty Meters Reported 1,828 1,963 1,838 1,318 No. Found Faulty 1,127 1,315 1,174 798 No. of Meters Rebuilt 546 372 201 308 No. of Tickets Issued 103,532 116,829 134,402 126,682 No. of Cars Impounded 373 657 358 1,267 *Does not include permit and hotel revenue. 200 Actual Actual Proj. Proj. FY87 FY88 FY89 FY90 742,687 752,038 744,915 787,747 211,769 230,150 233,725 237,369 u 110,728 114,882 116,000 117,100 338,730 369,145 .372,800 376,500 L 1,401 1,068 1,100 1,100 -' 931 690 850 800 401 287 300 300 125,542 111,057 125,000 125,000 1,805 2,277 2,000 1,500 M w, a 7 �37 "-' PARKING OPERATIONS RECEIPTS AND EXPENDITURES SUMMARY -- FY90 BUDGET -- EXPENDITURES: FY88 ACTUAL FY89 ESTIMATE DEPT CITY MGR REQUEST PROPOSED FY91 PROJECTION FY92 PROJECTION PERSONAL SERVICES COMMODITIES 600,359 639,304 634,257 634,257 671, 249 707,386 SERVICES AND CHARGES 12,604 283,355 171597 362,072 191471 19,471 314,792 324,587 20,29 8 340,882 211542: 363,016 - CAPITAL OUTLAY TRANSFERS OUT 24,858 892,035 20,000 1,247,300 20,600 20,600 898,250 1,100,485 22,000 1,110,410 21 300 1,108,150 CONTINGENCY 0 --------- 34,399 --------- 38,000 0 --------- 0 0 TOTAL 1,813,211 2,320,672 --------- 1,925,370 2,099,400 --------- 2,164,839 ---- 2,221,394 FY90 RECEIPTS: FY88 ACTUAL FY89 ESTIMATE CITY MGR PROPOSED FY91 PROJECTION FY92 PROJECTION PARKING FINES J INTEREST INCOME 187,235 102,858 185,000 90,500 187,235 97,600 187,235 113,000 187,235 132,500 BUILDING RENTALS 6,282 6,500 6,700 6,950 7,200 PARKING RAMP REVENUE 1,115,534 1,164,391 1,224,167 1,239;451 1,271,851 OTHER PARKING REVENUE 606,674 597,400 613,000 617,800 6391600 GENERAL FUND -SR. CENTER 6,000 6,000 6,000 6,000 6,000 MISCELLANEOUS 2,650 370 414 414 414 TOTAL 2,027,233 2,050,161 2,135,116 2,170,850 2,244,800 201 /3� PARKING OPERATIONS PROPOSED FOR FY90 PERSONAL SERVICES: CAPITAL OUTLAY: FY89TEFY90 $ SYSTEMS 1.00 1.00 18,813 PKG METER REPLACEMENT iR 4.00 4.00 75,240 .EMENT ATTENDANT 4.00 4.00 80,632 TOTAL ; SYSTEMS 1.00 1.00 19,203 .NG SYSTEMS 1.00 1.00 20,895 ; SYSTEMS -TOWING 1.00 1.00 20,895 IG SYSTEMS METER 1.00 1.00 23,170 ;G NIGHT CREW 1.00 1.00 20,468 LGER 1.00 1.00 27,892 f SUPERINTENDENT 1.00 1.00 36,146 :RPT 2.00 2.00 34,943 :R PT 4.50 4.50 83,046 TMENT ATTENDANT PT 1.50 1.50 30,237 PT .50 .50 8,945 9,069 4,160 __ 120,503 TOTAL 24.50 24.50 634,257 TRANSFER TO: REPAY LOAN FROM GENERAL FUND 30,000 FINES TO GENERAL FUND 187,235 IMPROVE/REPLACE RESERVE 260,000 1985 REVENUE BONDS 444,670 1986 REVENUE BONDS 178,580 TOTAL 1,100,485 202 I •. I 20,600 20,600 I I I i r i I M , Iry I � I J 3 Li .I 137 PARKING BOND RESERVE FINANCIAL PLAN SUMMARY FY88 FY89 FY90 FY91 FY92 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION BEGINNING BALANCE 651,113 ----------- 651,113 ----------- ----------- 651,113 651,113 ----------- 651,113 ----------- TOTAL BALANCE 651,113 ----------- 651,113 ----------- ----------- 651,113 651,113 ----------- 651,113 ----------- ENDING BALANCE 651,113 651,113 651,113 651,113 651,113 203 �3� PARKING RENEWAL & IMPROV RES FINANCIAL PLAN SUMMARY L L LI FY88 FY89 FY90 FY91 FY92 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION i BEGINNING BALANCE 110,260 ----448_597 ----678,597 ----908,597 TOTAL BALANCE 110,260 ----138_597 138,597 448,597 ----------- 678,597 ----------- 908,597 L j ----------- BOND ORDINANCE TRANSFERS ----------- 60,000 ----------- 410,000 260,000 260,000 260,000 TOTAL RECEIPTS 60,000 410,000 260,000 ----------- 260,000 ----------- 260,000 ----------- CAPITAL OUTLAY ----------- 0 ----------- -100,000 -30,000 -30,000 -30,000 0 TRANSFERS 0 ----------- --------- -0 -------- --0 ----------- TOTAL EXPENDITURES ----_31,663 -31,663 ----------- -100,000 ----------- -30,000 ----------- -30,000 ----------- -30,000 ----------- ENDING BALANCE 138,597 448,597 678,597 908,597 _ 1,138,597 ; �! L L LI BEGINNING BALANCE TOTAL BALANCE BOND ORDINANCE TRANSFERS J TOTAL RECEIPTS CAPITAL OUTLAY TOTAL EXPENDITURES ENDING BALANCE iJ i 1985 PARKING BONDS SINKING FINANCIAL PLAN SUMMARY FY88 ACTUAL FY89 ESTIMATE FY90 PROPOSED FY91 PROJECTION FY92 PROJECTION ----275,723 ----276,473 ---_277,073 297,298 _---275,723 ----276,473 -_-- 277,073 --282,398 -- ---- 297,298 447,945 ----------- 444,200 ----------- ----------- 444,670 --_-282_398 454,470 ------'---- 452,570 ----447,945 ----444,200 ----444,670 _-454,470 -- ----------- 452,570 ---_447,195 ---_443,600 _--_439,345 ---_439,570 ---:4485-- , --__447,195 -443,600 --- _439,345 439,570 ---_ ---_448,520 _448,520 --- ____276,473 ____277,073 ____282,398 ____297,298 ____301,348 205 /37 BEGINNING BALANCE TOTAL BALANCE BOND ORDINANCE TRANSFERS TOTAL RECEIPTS CAPITAL OUTLAY TOTAL EXPENDITUR ENDING BALANCE 1986 PARKING BONDS SINKING FINANCIAL PLAN SUMMARY FY88 FY89 FY9O FY91 FY92 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION 122 715 -------,--- ----120,927 ----123_927 122,715 -----�---�- 120,927 ----------- 123,927 ----------- ----126_739 126,739 ----129,301 129,301 _ 176,855 178,100 ----178,100 ----178_580 ----------- ----------- 176,855 178,100 ----178,705 178,580 178,705 -_-_178_345 178,345 ---_178,643 ---_175_100 ---_175,768 176,025 _--_178,643 ---_175,100 -_176,143 ---_175,768 ---_176,143 -- ---- -�-_176,025 120,927 123,927 126,739 129,301 131,621 206 BEGINNING BALANCE TOTAL BALANCE CHARGES FOR SERVICES INTEREST TREATMENT MISCELLANEOUS REVENUES TOTAL RECEIPTS PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS CONTINGENCY TOTAL EXPENDITURES ENDING BALANCE POLLUTION CONTROL OPERATIONS 1 FINANCIAL PLAN SUMMARY FY88 ACTUAL FY89 ESTIMATE FY90 PROPOSED PY91 PROJECTION FY92 PROJECTION POLLUTION CONTROL OPERATIONS FINANCIAL PLAN SUMMARY FY88 ACTUAL FY89 ESTIMATE FY90 PROPOSED PY91 PROJECTION FY92 PROJECTION 1,560,479 905,550 518,965 782,195 ----------- 820,555 ------ ----------- 1,560,479 ----------- 905,550 ----------- --- 782,195 ----820,555 4,016,063 ----905,550 5,056,200 -518,965 --- 5,342,000 5,504,000 5,561,000 31,100 501000 50,000 50,000 50,000 589,457 560,000 609,000 620,000 ------2,261 620000 -2,_261 ------6,061 ------2,261 ------2,261 --6,176,261 --6,233,261 --4,642,681 -531,983 -34,327 --5,668,461 -568,635 -145,620 --6,003,261 -626,944 -234,858 -782,784 -262,308 -829,515 -290,657 -427,685 -5,787 -589,098 -47,075 -554,529 -104,450 -801,159 -100,000 -851,283 -100,000 -4,297,828 -4,688,274 -4,219,250 -4,191,650 -3,886,510 0 0 -16 344 0 0 ----------- ----------- -_5,297,610 -------�--- -_6,055,046 ----------- -_5,740,031 ----------- -_6,137,901 -_5,957,965 905,550 518,965 782,195 820,555 1,095,851 207 /37 POLLUTION CONTROL PROGRAM DIVISION STATEMENT PURPOSE: The Pollution Control Division operates and maintains the Pollution Control Plant, 12 lift stations, approxi- mately 158 miles of sanitary sewers plus the storm sewer system and the stormwater detention basins. The goal of the Pollution Control Division is to provide a comprehensive program for the collection and treatment of wastewater that will assure a safe and healthy environment for the citizens of this area. OBJECTIVES: 1. Collect and treat all of the wastewater from the community without interruption except for wet weather flows that exceed plant capacity. 2. Inspect and clean sanitary sewers as necessary to maintain free flowing conditions. The annual average is 15 miles of sewers cleaned. 3. Inspect all of the 30 identified problem spots at least once each week and remove any stoppages observed. 4. Monitor progress of construction of the wastewater system upgrade. PERFORMANCE MEASURES: Est. Esta FY83 FY84 FY85 FY86 FY87 FY88 FY89 FY90 Million gallons treated quarterly* 807 868 900 846 1,049 898 1,200 1,200 Miles of sewers cleaned annually 15.6 11.1 9.6 12.96 14 13.4 15 15 Labor hours spent checking recurring 67 102 95 105 87 99 100 90 problems (weekly average) *Million gallons treated quarterly. The south wastewater treatment facility is scheduled to come on-line in June of 1990. However, this will not increase the total volume of wastewater and storm flow estimated for that year. 208 PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS OUT CONTINGENCY TOTAL RECEIPTS: SEWER FEES LEACHATE TREATMENT MISCELLANEOUS TOTAL POLLUTION CONTROL OPERATIONS RECEIPTS AND EXPENDITURES SUMMARY FY90 BUDGET FY88 FY89 DEPT CITY MGR FY91 FY92 ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION 531,983 568,635 626,944 626,944 782,784 829,515 34,327 145,620 234,858 234,858 262,308 290,657 427,685 589,098 544,742 554,529 801,159 851,283 5,787 47,075 104,450 104,450 100,000 100,000 4,297,828 4,688,274 4,099,250 4,219,250 4,191,650 3,886,510 0 16,344 391967 0 0 0 5,297,610 6,055,046 5,650,211 5,740,031 6,137,901 5,957,965 209 /37 FY90 FY88 FY89 CITY MGR FY91 FY92 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION 4,016,063 5,056,200 5,342,000 5,504,000 5,561,000 31,100 50,000 50,000 50,000 50,000 589,457 560,000 609,000 620,000 620,000 6,061 2,261 2,261 2,261 --------- 2,261 --------- --------- 4,642,681 --------- 5,668,461 --------- 6,003,261 6,176,261 6,233,261 209 /37 PERSONAL SERVICES: TOTAL POLLUTION CONTROL OPERATIONS PROPOSED FOR FY90 CAPITAL OUTLAY: r TRANSFER TO: 1980 G.O. BONDS 1 100 1990 G.O. BONDS 120;000 1986 REVENUE BONDS 3 598150 NEW PLANT CONSTRUCTION 5001000 TOTAL 4,219,250 210 2,650 i I- I I j i FY89TEFY90 $ 1.00 2,600 VIDEO EQUIPMENT 2.00 2.00 39,420 2 DUMP TRUCKS 1.00 1.00 20,895 HIGH PRESSURE WASHER 3.00 3.00 66,394 ` II r i' 2.00 21,578 TOTAL 1.00 1.00 23,845 4.00 4.00 95,885 2.00 6,749 2.00 2.00 53,798 1.00 3,598 1.00 1.00 27,552 1.00 1.00 28,387 1.00 1.00 34,484 1.00 1.00 42,219 12,522 19,802 127,216 17.00 23.00 626,944 r TRANSFER TO: 1980 G.O. BONDS 1 100 1990 G.O. BONDS 120;000 1986 REVENUE BONDS 3 598150 NEW PLANT CONSTRUCTION 5001000 TOTAL 4,219,250 210 2,650 i I- I I j i 100,000 ___ 1_800 104,450 j t , . L f _ i I ii i ` II r i' �j i 137 1^ BEGINNING BALANCE TOTAL BALANCE - BOND ORDINANCE TRANSFERS TOTAL RECEIPTS ENDING BALANCE POLL CON RENEW & IMPR RES SUMMARY FINANHAL PLAN FY88 ACTUAL FY89 ESTIMATE FY90 PROPOSED FY91 PROJECTION FY92 PROJECTION 2,000,000 2,000,000 2,000,000 2,000,000 ----726,221 726,221 2,000,000 2,000,000 7777-7777-- 2,000,000 -- - - --2,000,000 - - - 7777-7777-- 7777---7777 ----------- ----------- 7777------- 771,21,273,779 73-77- 1,273,779 ---7777---- 0 0 0 0 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 211 /37 POLL CONTROL BOND & INT RES FINANCIAL PLAN SUMMARY FY88 FY89 FY90 FY91 FY92 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION BEGINNING BALANCE 3,672,550 3,672,550 ----------- 3,672,550 3,672,550 3,672,550 i ----------- ----------- TOTAL BALANCE 3,672,550 3,672,550 3,672,550 ----------- 3r672r550 ----------- 3r672r550 _ ENDING BALANCE 3,672,550 0 --3,672,550 _-3,672,550 _ __3,672,55 __3,672550 L r i I i r L M i.. I 212 /3� BEGINNING BALANCE TOTAL BALANCE BOND ORDINANCE TRANSFERS TOTAL RECEIPTS - CAPITAL OUTLAY TOTAL EXPENDITUR ENDING BALANCE SEWER BONDS SINKING -1986 ISSUE FINANCIAL PLAN SUMMARY FY88 FY89 FY90 FY91 FY92 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION 1,511,275 ----------- 1,511,275 '---------- 2,161,275 ----------- 2,111,575 ----------- 2,187,825 ----------- 1,511,275 ---'------- 1,511,275 ----------- 2,161,275 ----------- 2,111,575 -- --------- 2,187,825 - ---------- 3,022,550 ------'---- 3,672,700 -----'-- -- ----------- 3,598,150 3,650,650 --------"- 3,645,550 --____----- 3,022,550 ----------- 3,672,700 ---------------------- 3,598,150 3,650,650 ----------- 3,645,550 ----------- -3,022,550 ----------- -3,022,700 ----------- ----------- -3,647,850 -3,574,400 ----------- -3,623,100 ------'---- __3,022,550 -_3,022,700 - _3,647,850 -_3,574,400 -_3,623,100 --1,511,275 2,161,275 2,111,575 2,187,825 2,210,275 213 WATER OPERATIONS FINANCIAL PLAN SUMMARY i 214 137 � ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION BEGINNING BALANCE 351,769 608,001 529,705 426,116 ----------- 351,786 -- -------- TOTAL BALANCE ----------- ----------- ----------- ----426,116 351,786 WATER SALES ----351,769 2,362,227 54,551 ----608,001 2,498,000 50,000 ----529,705 2,474,500 401000 2,522,400 401000 2,547,000 40,000 INTEREST INCOME MISCELLANEOUS REVENUES -----30_000 -----30,000 TOTAL RECEIPTS _--_-28,427 2,445,205 -----30,000 2,578,000 -----30,000 2,544,500 2,592,400 2,617,000 PERSONAL SERVICES COMMODITIES -652,405 -259,508 -696,761 2601200 727,460 -295,650 -770,088 -307,501 -811,792 1 -325,964 SERVICES AND CHARGES CAPITAL OUTLAY -774,000 -155,061 -855,434 -221,000 -871,875 -294,200 -912,000 -184,200 -966,739 -144,200 r TRANSFERS -347,999 -590,986 -458,904 -492,941 -583,571 CONTINGENCY 0 -----_----0 -------_--0 TOTAL EXPENDITURES -_2,188,973 - - ----_31,915 -_2,656,296 - - --- __-----0 -_2,648,089 - - -_2,666,730 - -i -----------2,832,266 _ ENDING BALANCE 608,001 529,705 426,116 351,786 136,520 - i 214 137 � -1 11- :1 WATER PROGRAM DIVISION STATEMENT PURPOSE: The Water Division is part of the Public Works Department. It operates a 13.5 million gallon per day water treatment plant and four booster pumping stations and storage tanks, maintains and repairs the water distribution system, reads, installs and repairs water meters and remote readers, and constructs water mains in subdivisions on a cost reimbursement basis. OBJECTIVES: 1. Delivery of potable water of approved quality, at established pressures, and in quantities and rates of flow that customers desire. 2. Flush and repair all City -owned hydrants to remove sedimentation from the system. 3. Install 250 new meters with Outside Remote Readers. 4. Keep meter reading on present bi-monthly schedule. 5. Ensure random water samples pass chemical tests. 6. Test 500 existing meters for accuracy and replace if necessary. 7. Conduct special tests for synthetic organic chemicals (SOCs). 8. Replace 3,000 feet of old water pipe. PERFORMANCE MEASUREMENTS: Est. Proj. FY84 FY85 FY86 FY87 FY88 FY89 FY90 Water pumped (million gal.) 2,342 2,372 2,305 2,285 2,417 2,450 2,425 No. of hydrants 1,464 1,502 1,536 1,551 1,570 1,595 1,620 No. of hydrants flushed 1,694 1,730 1,760 1,788 1,795 1,810 1,825 No. meters 13,605 13,761 13,890 14,062 14,255 14,500 14,750 Bacterial samples 692 859 857 852 787 800 825 Main breaks 66 65 66 61 69 100* 75 New water main (feet) 19,995 16,715 4,175 7,370 6,050 10,000 6,000 Water main replaced (feet) - - 415 1,385 2,035 3,710 2,500 4,000 Service work orders 1,713 2,803 2,051 2,382 2,930 3,300 3,500 *Summer of 1988 resulted in considerably more main breaks and water service leaks which were credited to the drought. 215 EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS OUT CONTINGENCY TOTAL RECEIPTS: WATER SALES INTEREST INCOME MISCELLANEOUS TOTAL WATER OPERATIONS RECEIPTS AND EXPENDITURES SUMMARY -- FY90 BUDGET -- - FY88 FY89 DEPT CITY MGR FY91 FY92 ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION _ 652,405 696,761 727,460 727,460 770,088 811,792 259,508 260,200 295,650 295,650 307,501 325,964 774,000 855,434 847,983 871,875 912,000 966,739 - 155,061 221,000 359,200 294,200 184,200 144,200 347,999 590,986 323,800 458,904 492,941 583,571 0 31,915 --------- 44,290 0 --------- --------- 0 0 --------- 2,188,973 2,656,296 2,598,383 2,648,089 --------- 2,666,730 - --- - 21832,266 •- i FY90 I FY88 FY89 CITY MGR FY91 FY92 L ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION r 2,362 227 2,498 000 2,474 500 2,522 400 2,547000 ;. 54,551 50,000 40,000 40,000 401000 28,427 30,000 30,000 30,000 30,000 2,445,205 -- --------- 2,578,000 --------- --------- 2,544,500 --------- 2,592,400 2,617,000 I I' 216 1.37 M C PERSONAL SERVICES: WATER METER READER M.W.I - WATER M.W.II - WATER SERVICE M.W.II - WATER METER REPAIR ASST. T.P.O. - WATER M.W.III - WATER OFFICE T.P.O. - WATER M.W.III - WATER SR. TPO - WATER SR.M.W.-WATER CUST. SERVICE SR. M.W. WATER - DISTRIBUTIi ASST. SUPERINTENDANT - WATE1 - WATER SUPERINTENDENT TEMPORARIES BENEFITS TOTAL i WATER OPERATIONS PROPOSED FOR FY90 CAPITAL OUTLAY: --- FTE --- FY89 FY90 $ 2.00 2.00 36,988 LAND EASEMENT PURCHASES 2.00 2.00 38,530 DIVERT STORM WATER FROM INTA 2.00 2.00 42,844 DEEP WELL MAINTENANCE 1.00 1.00 21,422 INSTALL NEW WATER MAINS 2.00 2.00 45,499 REPLACE GALVANIZED MAINS 1.00 1.00 23,170 WORK ON CONNECTIONS TO MAINS 4.00 4.00 95,325 OVERSIZED MAINS 3.00 3.00 73,871 MAIN REINFORCEMENT 1.00 1.00 28,942 WATER METERS 1.00 1.00 30,964 1.00 1.00 30,964 TOTAL 1.00 1.00 33,787 1.00 1.00 40,758 19,900 25,740 138,756 22.00 22.00 727,460 TRANSFER TO: 1985 G.O. BONDS 101,046 IMPROVEMENT RESERVE 136,000 1986 G.O. BONDS 111,139 1988 G.O. BONDS 53,719 REPLACUDY EFMETERRREADING EQUIP. 32;000 TOTAL 458,904 217 200 KE 10,000 15,000 150,000 24,000 15,000 25,000 25,000 30,000 --294,200 137 BEGINNING BALANCE TOTAL BALANCE BOND ORDINANCE TRANSFERS TRANSFER FROM OPERATIONS TOTAL RECEIPTS TRANSFERS TOTAL EXPENDITURES ENDING BALANCE 210 1 WATER DEPR EXT & IMPR RES 0 0 FINANCIAL PLAN SUMMARY 136,000 136,000 136,0_00 FY88 FY89 FY90 FY91 FY92 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION 30,000 ----172,000 - ---150,000 - 3,000 -----29,000 ----165,000 - 30 000 172 000 3 000 29 000 165 000 - 210 1 15,000 0 0 0 0 127,000 136,000 136,000 136,0_00 136,000 142,000 ----------- 136,000 ----------- 136,000 ----------- ----------- 136,000 136,000 ---------- 0 ---_305,000 ---_110,000 0 - ---150,000 - -------__-0 ---_305,000 ---_110,000 ---._---- 0 150_000 172,000 3,000 29,000 165,000 - 151,000 210 1 BEGINNING BALANCE TOTAL BALANCE _ REFUSE COLLECTION FEES INTEREST INCOME - CBD MAINT CHARGEBACKS _ TOTAL RECEIPTS COMMODITIESRVICES SERVICES AND CHARGES TOTAL EXPENDIT ENDING BALANCE REFUSE COLLECTION OPERATIONS FINANCIAL PLAN SUMMARY FY88 ACTUAL FY89 ESTIMATE FY90 PROPOSED FY91 PROJECTION FY92 PROJECTION ---_144_494 ----171,558 --_--53,934 -----69,941 -----97,995 -----97,995 -_--144,494 171,558 --_--53,934 605,748 4,286 -----69,941 701,723 4,460 742,331 4,286 767,190 4,286 1,033,650 4,286 7,865 8,512 90023 9,564 ---_-10,138 755,640 ----781,040 1,048,074 _-_-617,899 -275,166 -2,514 ----714_695 -302,297 -2,426 ----------- -310,640 -2,747 -328,967 -2,857 -346,934 -3,028 ---_422,152 -_-_454,675 ---_324,212 --__601,892 ---_381,918 ---_686,641 ---_395,754 _709,141 -_- _--_753,976 -804,637 69,941 ----------- --__ 97,995 _--_144,494 171,558 -- 414,995 219 137 REFUSE COLLECTION PROGRAM DIVISION REPORT PURPOSE: The Refuse Division collects solid waste from dwellings of one to four units on a once per week basis, including pickup of bulky waste and elderly and handicap carry -out service. OBJECTIVES: 1. Maintain accurate cost data to ensure we can provide a service superior to private collection at comparable cost. 2. Continue to provide efficient carry -out service for all handicapped and elderly who document need. 3. Continue to provide the white goods -bulk waste service at no additional cost to the public. PERFORMANCE MEASUREMENTS: Proj. Proj. FY85 FY86 FY87 FY88 FY89 FY90 No. of regular Refuse stops per week 11,279 11,390 11,514 11,587 11,700 11,800 No. of handicap stops per week 51 56 62 63 66 70 No. of white goods -bulky item stops annually 1,329 1,317 1,674 1,623 1,674 1,674 Cost per stop of regular refuse collection service .96 1.00 .96 .99 1.14 1.14 Cost per stop of private collection* 1.25 1.35 1.40 2.00 2.40 2.80 Cost per stop of white goods & bulky items truck 1.19 1.43 1.43 1.48 1.70 1.70 *Based on a survey of private haulers operating in the Iowa City area. 220 I L EXPENDITURES: PERSONAL SERVICES - COMMODITIES SERVICES AND CHARGES CONTINGENCY TOTAL .J RECEIPTS: REFUSE COLLECTION FEES INTEREST INCOME CBD MAINT CHARGEBACKS TOTAL REFUSE COLLECTION OPERATIONS RECEIPTS AND EXPENDITURES SUMMARY FY88 FY89 -- FY90 DEPT BUDGET -- CITY MGR FY91 FY92 ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION 275,166 21514 302,297 2,426 3101640 2,747 310,640 2,747 3281967 2,857 346,934 3,028 324,212 3811918 359, 517 395,754 422,152 454,675 0 --------0--------- --------0 14,420 - - 601,892 686,641 687,324 -------- 709,141 -------- 753,976 ------��0 804,637 FY88 FY89 FY90 CITY MGR ACTUAL ESTIMATE PROPOSED 605,748 701,723 742 331 4,286 4,460 4;286 7,865 8,512 9,023 617,899 714,695 755,640 221 PROJECTION PROJECTION 767,190 1,033,650 4,286 4,286 9,564 10,138 781,040 1,048,074 /37 ii REFUSE COLLECTION OPERATIONS PROPOSED FOR FY90 PERSONAL SERVICES: FY89TEFY90 $ M.W.I - REFUSE 6.00 6.00 120,917 NONE M.W.II - REFUSE *ASST 4.00 4.00 91,025 SUPT - SOLID WASTE .50 .50 14 129 #STREET/SANITATION SUPT .25 .25 10;138 TEMPORARIES 8,299 OVERTIME 3,426 BENEFITS 62,706 TOTAL 10_75 10_75 -_310_640 t Operations #See also StreetlSys. Landfill Oper. NONE TRANSFER TO: TOTAL 222 CAPITAL OUTLAY: TOTAL BEGINNING BALANCE i '- LANDFILL OPERATIONS TOTAL BALANCE LLANDFILL FINANCIAL FEESRMITS INTEREST INCOME FY88 ACTUAL MISCELLANEOUS REVENUES FY90 PROPOSED TOTAL RECEIPTS i PERSONAL SERVICES ----500,979 COMMODITIES -- --182,057 SERVICES AND CHARGES 294,695 ----------- CAPITAL OUTLAY ----282,460 TRANSFERS -----74_201 74,201 CONTINGENCY _ TOTAL EXPENDITURES 258 1,101,600 ENDING BALANCE i '- LANDFILL OPERATIONS FINANCIAL PLAN SUMMARY FY88 ACTUAL FY89 ESTIMATE FY90 PROPOSED FY91 PROJECTION FY92 PROJECTION 294,695 ----------- ----500,979 282,460 ---- -- --182,057 294,695 ----------- 500,979 ----------- ----282,460 ----182_057 -----74_201 74,201 258 810,080 200 943,500 258 1,020,000 258 1,101,600 --------- 1,366 800 28,719 16,882 28,719 0 28,719 28,,719 ------3,486 ----------0 ----------- 0 ----------- 0 ----842,543 ----960,582 1,048,977 1,130,577 ----------- 1,395,777 -195,194 -9,744 -223,547 -20,466 -231,607 -15,304 -245,201 -20,902 -258,508 -16,617 -260,461 -2,850 -502,575 -280,106 -552,469 0 -622,330 -200,000 -697,289 0 -168,0100 -150,40000 -350,0000 -150,000 -310,000 ---- 0 0 ---_636,259 -_1,179,101 -_ 1,149,380 _1,238,433 - -_1,282,414 500,979 ----------- 282,460 ----------- ----------- 182,057 74,201 --_-187,564 223 /.5% LANDFILL PROGRAM DIVISION STATEMENT PURPOSE: The Landfill is responsible for the disposal of all solid waste in Johnson County all state requirements. an all surrounding — communities. It will operate as a self-sustaining utility while meeting OBJECTIVES: 1. Ensure revenues equal or slightly in exceed expenses. with state landfill regulations. j — 2. Operate landfill compliance PERFORMANCE MEASUREMENTS: FY86 FY87 FY88 Proj. FY89 Proj. FY90 1 1. Tons of refuse 87,606 96,446 106,235 116,000 125,000 _ it 2. Revenue - $ 683,594 820,235 842,543 928,000 1,006,250 l: 3. Expenditures - $ 432,169 420,289 586,106 621,272 658,548 4. Cost of excavation - $ 200,000 0 0 230,000 0 5. Leachate treatment cost - $ 185,727' 35,957 25,454 26,217 27,004 _ 6. Leachate control 0 226,678 0 0 0 — u i (Capital cost) 7. State Dept. of Natural 0 24,112 24,699 174,000 218,000 L Resources solid waste fee 8. Total cost 817,896 707,036 636,259 1,051,489 903,552 iii i 'Leachate treatment and leachate control (major groundwork and construction) combined. 224 Ix�f»1114 PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS OUT CONTINGENCY TOTAL RECEIPTS: LICENSES & PERMITS LANDFILL FEES MISCELLANEOUS TOTAL LANDFILL OPERATIONS RECEIPTS AND EXPENDITURES SUMMARY FY90 BUDGET FY88 FY89 DEPT CITY MGR FY91 FY92 ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION 195,194 223,547 231,607 231,607 245,201 258,508 91744 20,466 21,245 15,304 20,902 16,617 260,461 502,575 344,321 552,469 622,330 697,289 21850 280,106 204,000 0 200,000 0 168,010 150;000 150,000 350,000 150,000 310,000 0 2,407 11,000 0 0 0 636,259 1,179,101 962,173 1,149,380 1,238,433 1,282,414 FY90 FY88 FY89 CITY MGR FY91 FY92 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION 258 200 258 258 258 810,080 943,500 1,020,000 1,101,600 1,366,800 28,719 16,882 28,719 28,719 26,719 0 -----------------� ----3,486 842,543 960,582 --------- 1,048,977 1,130,577 1,395,777 225 1.37 LANDFILL OPERATIONS PROPOSED FOR FY90 PERSONAL SERVICES: CAPITAL OUTLAY: TOTAL TRANSFER TO: LANDFILL RESERVE 150,000 MONITORING WELL INSTALLATION 200,000 TOTAL _-350_000 226 --- FTE -- FY89 FY90 $ M.W.II-LANDFILL 2.00 2.00 40,315 NONE M -W -III - LANDFILL 3.00 3.00 71,817 SR. M.W. - LANDFILL 1.00 1.00 29,174 CIVIL ENGINEER *ASST .50 .50 1 084 SUPT - SOLID WASTE .50 .50 14 129 #STREET SANITATION SUPT .25 .25 10;138 TEMPORARIES 3,931 OVERTIME 2,624 BENEFITS 45,395 TOTAL 7.25 7.25 231,607 *Seealso Refuse Collection #See also Street Sys. Maint. and Refuse Collection CAPITAL OUTLAY: TOTAL TRANSFER TO: LANDFILL RESERVE 150,000 MONITORING WELL INSTALLATION 200,000 TOTAL _-350_000 226 BEGINNING BALANCE TOTAL BALANCE INTEREST INCOME INTERFUND LOAN TRANSFER FROM OPERATIONS - TOTAL RECEIPTS TRANSFERS TOTAL EXPENDITURES ENDING BALANCE LANDFILL REPLACEMENT RESERVE FINANCIAL PLAN SUMMARY FY88 FY89 FY90 FY91 FY92 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION 286,698 412,097 ----------- 452,890 ----------- 498,481 ----------- 760,283 ----------- ----------- 286,698 412,097 ----------- 452,890 ----------- 498,481 ----------- 760,283 -------'--- ----------- 22,047 18,169 22,047 22,047 22,047 0 67,148 88,505 69,755 90,630 150,000 150,000 '---------- 150,000 ----------- 150,000 ----------- 310,000 ----------- ----------- 172,047 235,317 --'-----'- 260,552 ---_--'--;' 261,802 ---------'- 422,677 ----------- -----'----- -46,648 _ 194,524 214,961 0 0 ---'------- -46,648 ----------- 194,524 ----------- 214,961 ----------- 0 ----------- 0 412,097 --_- 452,890 ---- -___498,481 760,283 -_-_ --1,182,960 227 /37 BEGINNING BALANCE TOTAL BALANCE RESTRICTED STATE SURCHARGE TOTAL RECEIPTS SERVICES AND CHARGES TOTAL EXPENDITURES ENDING BALANCE SOLID WASTE SURCHARGE RESERVE FINANCIAL PLAN SUMMARY FY88 ACTUAL FY89 ESTIMATE FY90 PROPOSED FY91 PROJECTION FY92 PROJECTION _ 0 0 26,000 14,000 --!9,000 -------- ----------- ----------- 0 0 ----------- 26,000 ----------- 14,000 59,000 0 51,000 68,000 85,000 102,000 - ----------- ----------- ----------- ----------- ----------- 85,000 ---_102_000 ----------0 -----51,000 -----68,000 ---- ----------0 ----------0 ----_25,000 -----0 ----------- ----_80,000 ----------- ----_40_000 -----40,000 Ir 0 26,000 14,000 ___________ 59,000 161,000 228 137- AIRPORT OPERATIONS FINANCIAL PLAN SUMMARY FY88 FY89 FY90 FY91 FY92 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION BEGINNING BALANCE -17 51,745 -----51,745 25,701 -----25,701 4,206 ------4,206 6,287 ------6,287 TOTAL BALANCE ---------17 INTEREST INCOME HANGAR RENTAL 1,548 73,998 660 71,508 1,000 73,308 500 73,308 0 73,308 FARM RECEIPTS PROPERTY TAX TRANSFER 15,500 103,113 15,000 83,819 15,000 40,924 15,000 76,819 15,000 79,506 MISCELLANEOUS REVENUES -31056 ------4,125 --_---4_125 ---_--4,125 _-----4,125 TOTAL RECEIPTS ---'- 197,215 175,112 134,357 169,752 - 171,939 PERSONAL SERVICES PERSONAL COMMODITIES ---------------------- -41,724 -6,729 -46,717 -28,256 ---------------------- -38,933 -13,385 ---- -41,225 -13,983 -43470 -14,858 SERVICES AND CHARGES -64,000 -89,883 -70,534 -73,663 -78,453 0 CAPITAL OUTLAY TRANSFERS 0 -33,000 0 -33,000 0 -33,000 -51800 -33,000 00 -33,000 CONTINGENCY 0 -3,300 ----------- 0 ----------- ----------- ----------- TOTAL EXPENDITURES ----------- -145,453 ----201,156 ----155,852 --_-167,671 ----169,781 ENDING BALANCE 51,745 25,701 4,206 6,287 8,445 r, b 229 1.37 �, AIRPORT COMMISSION 230 L /37 PROGRAM DIVISION STATEMENT PURPOSE: The Iowa City Municipal Airport Commission formulates Airport policy and provides general direction to the ; Airport Manager to carry out commission policies. The Airport serves the citizens, industries and institu- tions of Iowa City and surrounding areas. The facility is maintained and improved as required to keep it a safe and viable part of the state and national system of airports for general aviation. i OBJECTIVES: 1. Proceed with development of runway 06/24 to primary runway status. 2. Remove natural obstructions in runway clear zones. 3. Repair runway surfaces as needed. 4. Upgrade airport lighting and approaches through state matching funds if grant is approved. r 5. Continue update of Airport Master Plan. 6. Monitor demand for additional hangars. 7. Add additional aircraft parking in terminal area if grants are available. B. Install taxiway lighting through IDOT grants if approved. I' 9. Develop plans to generate additional revenue for airport operations. The specific objectives listed above are what the Commission feels are most important at this time. The }} objectives may be modified by data and recommendations that may result from the annual update of the Master i Plan Study, and public input thereto. r IIS II II 230 L /37 '1 i I - EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS OUT CONTINGENCY TOTAL RECEIPTS: j INTEREST INCOME HANGAR RENTAL FARM RECEIPTS PROPERTY TAX TRANSFER MISCELLANEOUS TOTAL V AIRPORT OPERATIONS RECEIPTS AND EXPENDITURES SUMMARY FY90 BUDGET FY88 ACTUAL FY89 ESTIMATE DEPT REQUEST CITY MGR PROPOSED FY91 PROJECTION FY92 PROJECTION 41,724 61729 64,000 0 33,000 --------0 ----3,300 46,717 28,256 89,883 0 33,000 38,933 13,366 70,438 3,400 33,000 ----3,400 38,933 13,385 70,534 0 33,000 --------0 41,225 13,983 73,663 5,800 33,000 43,470 14,858 78,453 0 33,000 145,453 201,156 162,537 155,852 --------0 167,671 --------0 169,781 FY90 FY88 FY89 CITY MGR FY91 FY92 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION 1,548 660 1,000 500 0 73,998 71,508 73,308 73,308 73,308 15,500 15,000 15,000 15,000 15,000 103,113 83,819 40,924 76,819 79,506 ----3,056 - ----4,125 ----4,125 4,125 --------- 4,125 197,215 175,112 175,112 -_134,357 169,752 171,939 231 /3% AIRPORT OPERATIONS PROPOSED FOR FY90 PERSONAL SERVICES: CAPITAL OUTLAY: --- FTE --- FY89 FY90 $ AIRPORT OPERATIONS MGR. 1.00 1.00 26,903 NONE TEMPORARIES 4,680 BENEFITS 7,350 TOTAL TOTAL 1.00 1.00 38,933 TRANSFER TO: 1982 G.O. BONDS 10,000 1985 G.O. BONDS 23,000 TOTAL 33,000 232 BEGINNING BALANCE TOTAL BALANCE INTEREST INCOME TOTAL RECEIPTS TRANSFERS TOTAL EXPENDITURES ENDING BALANCE AIRPORT CAPITAL IMPR RES FINANEIAL PLAN SUMMARY FY88 FY89 FY90 FY91 FY92 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION 121,202 130,004 108,302 109,688 31,340 121,202 130,004 108,302 109,688 ----------- 31,340 ----------- ----------- 8,802 ----------- 9,623 ---------'- 8,802 2,200 1,100 -_----2,200 1,100 ---_--8,802 0 -9,623 -31,325 ---_-8,802 _ -7,416 -80,548 -29,375 '---------- ----------- 0-31,325 ----------- --- ----------- _7_416 ----- ----------- ----_80,548 -_- _29,375 130,004 108,302 109,688 31,340 3,065 233 /37 TRANSIT OPERATIONS FINANCIAL PLAN SUMMARY 234 FY88 ACTUAL FY89 ESTIMATE FY90 PROPOSED FY91 PROJECTION FY92 PROJECTION BEGINNING BALANCE ----136,241 ----151,534 ----- TOTAL BALANCE ----273,000 -_--178,488 -----96,811 96,811 _---136,241 ----151,534 CHARGES FOR SERVICES LOCAL GOVERNMENTAL AGENCIES _---273,000 639,819 22,768 _---178,488 608,000 23,676 ----------- 589,800 28,274 572,100 29,688 554,900 31,172 STATE GRANTS FEDERAL GRANTS 100,009 196,505 77,524 191,376 134,940 175,839 134,940 175,839 134,940 175,839 INTEREST INCOME PROPERTY TAX TRANSFER 19,009 320,000 101000 403,087 7,500 470,075 7,500 598,400 7,500 739,548 TRANSIT LEVY MISCELLANEOUS REVENUES 528,487 611,413 623,726 642,438 ------1,100 651,432 _--_--1,100 TOTAL RECEIPTS ------7,762 ------1,100 1,926,176 ------1,100 2,031,254 2,162,005 ----------- 2,296,431 ----------- PERSONAL SERVICES --1,834,359 -945,565 ----------- -1,041,196 ----------- -1,052,502 -1,114,136 -1,174,422 COMMODITIES SERVICES AND CHARGES -7,967 -810,751 -17,639 -825,522 -171105 -877,217 -17,790 -964,786 -18,859 -1,030,882 CAPITAL OUTLAY TRANSFERS -8,918 -155,670 -6,196 -81,000 0 -45,000 0 0 -50,000 0 0 -55,000 0 CONTINGENCY 0 -36,300 ----------- TOTAL EXPENDITURES ----------- -1,928,871 ----------- -2,007,853 ----------- -1,991,824 ----------- -2,146,712 -2,279,163 ENDING BALANCE 178,488 ____ --__-96,811 --__136,241 151,534 =_ _168,802 234 PUBLIC TRANSIT PROGRAM DIVISION STATEMENT PURPOSE: Iowa City Transit provides bus service Monday through Saturday serving 80% of Iowa City residences within SEATS a taxi three blocks of a bus route. The Transit Department contracts with Johnson County and private firm for specialized transportation of elderly and handicapped Iowa City residents. OBJECTIVES: 1. Achieve at least a modest increase in ridership over the FY89 level. 2. Improve the revenue/expense ratio over the FY89 level. to maintain bus maintenance costs at or below the FY89 level. 3. Work with Equipment Division NEW OBJECTIVES: 1. Identify the most efficient means of providing transit service to newly developed areas of Iowa City _ which are currently without bus service. - In with the JCCOG Transportation Division, examine the provision of specialized elderly and j 2. cooperation handicapped service to Iowa City residents in order to maintain the most efficient organizational arrangement. Proj. PERFORMANCE MEASUREMENTS:Proj. FY85 FY86 FY87 FY88* FY89 FY90 I -" 1. No. of passenger boards (millions) 2.22 2.020 1.78 1.49 70.7 1.51 1.55 71.0 72.0 _ 2. No. of evening passengers (thousands) 142.0 126.8 (thousands) 204.7 173.7 112.2 125.5 98.3 99.0 100.0 3. No. of Saturday passengers miles (thousands) 760.0 789.6 697.8 554.0 554.0 555.0 _ 4. No. of revenue 2.90 2.71 2.56 2.69 2.70 2.72 5. Passengers per revenue mile 0.42 0.35 0.38 0.34 0.36 0.38 - 6. Revenue/expense ratio - *On June 29, 1987, Iowa City Transit reduced its service to hourly during the mid-day, combined night routes, by two dollars during May, and eliminated Saturday night service. The cost of monthly passes also increased _ 1987. I 235 137 EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS OUT CONTINGENCY TOTAL RECEIPTS: CHARGES FOR SERVICES LOCAL GOVERNMENTAL AGENCI STATE GRANTS FEDERAL GRANTS INTEREST INCOME PROPERTY TAX TRANSFER TRANSIT LEVY MISCELLANEOUS TOTAL TRANSIT OPERATIONS RECEIPTS AND EXPENDITURES SUMMARY 1,928,871 2,007,853 2,101,847 1,991,824 2,146,712 2,279,163 -- FY90 BUDGET -- FY88 FY88 FY89 DEPT CITY MGR FY91 FY92 ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION 945,565 1,041,196 1,057,867 1,052,502 1,114,136 1,174,422 7,967 17,639 18,285 17,105 17,790 18,859 810,751 825,522 913,306 877,217 964,786 1,030,882 8,918 6,196 0 0 0 0 155,670 81,000 75,000 45,000 50,000 55,000 0 36,300 37,389 0 0 0 1,928,871 2,007,853 2,101,847 1,991,824 2,146,712 2,279,163 236 137 i FY90 FY88 FY89 CITY MGR FY91 FY92 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION 639,819 608,000 589,800 572,100 554,900 22,768 23,676 28,274 29,688 31,172 100,009 77,524 134,940 134,940 134,940 196,505 191,376 175,839 175,839 175,839 19,009 10,000 7,500 7,500 7,500 320,000 403,087 470,075 598,400 739,548 528,487 611,413 623,726 642,438 651,432 7,762 --------- 1,100 --------- 1,100 --------- 1,100 --------- 1,100 --------- 1,834,359 1,926,176 2,031,254 2,162,005 2,296,431 236 137 i i MASS H. W. - M. W. FY89TEFY90 A. M. $ P.M. 17.00 17.00 TRW -. M.W. 1.00 ACCO 21,422 MASS TEMI - OVEF I i i� BENE 1.00 1.00 28,415 S SUPR. TRANSIT OPERATIONS PROPOSED FOR FY90 PERSONAL SERVICES: CAPITAL OUTLAY: TRANSFER TO: BUS REPLACEMENT 45,000 TOTAL 45,000 FY89TEFY90 $ PERATOR 17.00 17.00 355,221 NONE IT 1.00 1.00 21,422 T 1.00 1.00 23,170 TOTAL S SUPR. 1.00 1.00 28,415 S SUPR. 2.00 2.00 49,143 R 1.00 1.00 41,638 2.25 2.25 41,123 PT .50 .50 8,399 - TRANSIT,672 JPTJ PERATOR PT 12.00 12.00 212;000 17,360 ----- ----- 203,800 --------- TOTAL 38.50 ----- 38.50 ----- 1,052,502 ----- TRANSFER TO: BUS REPLACEMENT 45,000 TOTAL 45,000 TRANSIT REPLACEMENT RES FINANCIAL PLAN SUMMARY 238 /37 Lr I L FY88 FY89 FY90 FY91 FY92 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION BEGINNING BALANCE 98,159 243,866 300,043 250,785 232,614 ----------- TOTAL BALANCE ----------- 98,159 ----------- 243,866 ----------- 300,043 ----------- 250,785 232,614 STATE GRANTS 0 0 143,750 0 0 FEDERAL GRANTS 0 0 780,800 0 0 INTEREST INCOME 6,500 0 0 0 0 RENTALS 0 7,877 3,983 0 0 TRANSFER FROM OPERATIONS 155,670 78,000 45,000 50,000 55,000 MISCELLANEOUS REVENUES 11676 ----------- 0 ----'------ 0 ---------'- 0 ------------;-- 0 ---- TOTAL RECEIPTS 163,846 ----- ----- 85,877 ----------- 973,533 ----------- 50,000 ----------- 55000 ------- - SERVICES AND CHARGES -23750 0 0 0 0 CAPITAL OUTLAY 5;611 -29,700 ----------- -1,022,791 ----------- -68,171 ----------- -68,171 ----------- TOTAL EXPENDITURES ----------- -18,139 ----------- -29,700 ----------- 1,022,791 ----------- -68,171 ----------- -68,171 ----------- ENDING BALANCE 243,866 300,043 250,785 232,614 219,443 238 /37 Lr I L BROADBAND ARY NSNANILPLAN SUMMARY 239 V /3% FY88 ACTUAL FY89 ESTIMATE FY90 PROPOSED FY91 PROJECTION FY92 PROJECTION -5,120 14,713 54,037 ----259,326 BEGINNING BALANCE ----------- -5,120 ----------- 14,713 -_-- ----152,505 ---- TOTAL BALANCE 78 -----54_037 375 ----152,505 375 375 CHARGES FOR SERVICES 376 95,247 250,000 ----220,000 --- 230,000 CABLE TV REVENUE 95,623 ----210_000 ---- 230,375 TOTAL RECEIPTS PERSONAL SERVICES -39,708 ----250,078 -50,720 ----210,375 -52,882 ----220,375 -55,884 -54'528 CONa10DITIES SERVICES AND CHARGES -16;579 -28,489 -7,500 -25;845 - -25;943 -900 -27,950 - CAPITAL OUTLAY 0 -17 476 -119 761 -28,831 -26,556 ----------- -27,858 ----------- TRANSFERS ----17,47' -75,790 ----119,761 -210,754 ------------ ---_119_752 TOTAL EXPENDITURES 1111'-1111- -------'--- _---111_907 --__113_554 713 ----369,949 ENDING BALANCE _--_-14 _-_-_54,037 -_--152,505 ---_259,326 239 V /3% BROADBAND TELECOMMUNICATIONS PROGRAM DIVISION REPORT PURPOSE: The Broadbanderation of the bTeiecommuni ationstions Networke(BTN)sfor(the)Cityiintates cooperationvwitheSthehBroadbandeTelecommunications Commission (BTC) so as to maximize the benefits of cable television to the City of Iowa City. The position monitors and oversees the cable company and the governmentTNand channela291itates programmiing andrinstitutionalinates IN uses, especially and interactive access channel programming services, g applications of cable. OBJECTIVES: 1. Continued investigation and/or resolution of citizen complaints within 30 days. 2. Monitor BIN progress and development, including interconnections. 3. Assure pertinent BTN information is available for publicinspectson usagenoreason sl channels. 4. Advise, assist, facilitate and promote the funding,operationervise 5. Identify, contact, train and/or assure train ing of potential aespeciallyccess nfor GovernmentdAccessuChannel and/or assist in the production of access channel programming, 29. 6. Continue staffing support for the Broadband Telecommunications Commission. 7 Facilitate development localof the NPO Channel pfi fit Organization) for the administration and operation of the access NEW DIVISION OBJECTIVES: 1. Identify audits, subscriber esurveys,itstate dof the s of cart ity prior to franchising, cable systems. PERFORMANCE MEASUREMENTS: FY83 FY84 FY85 FY86 Access Channel Program Hours A. Library Ch. 20 B. Public Access Ch. 26 C. Educational Ch. 27 D. Government Ch. 29 (Variety and quality upgraded with govt. programs tape exchange with other agencies) *672 hours equals 24 hours per day. such as technical and financial Proj FY87 FY88 FY89 FY89 320 672* 672* 672* 672* 336 336 336 336 200 100 150 200 250 275 160 300 336 336 336 40 200 225 672* 250 672* 672* 672* 672* 672* 400 672* 240 - BROADBAND TELECOMMUNICATIONS RECEIPTS AND EXPENDITURES SUMMARY -- FY90 BUDGET -- FY88 FY89 DEPT CITY MGR FY91 FY92 EXPENDITURES: ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION PERSONAL SERVICES 39,708 50,720 52,382 52,882 55,884 58,792 COMMODITIES 2,027 4,284 4,181 4,107 4,271 4,528 SERVICES AND CHARGES 16,579 28,489 38,585 25,242 25,943 27,624 j _ CAPITAL OUTLAY 0 7,500 20,968 845 900 950 TRANSFERS OUT 17,476 --------- 119,761 --------- 67,831 28,831 --------- --------- 26,556 --------- 27,858 ------ TOTAL - 75,790 210,754 183,947 111,907 113,554 119 752 f 1 FY88 FY89 CITY9MGR FY91 FY92 RECEIPTS: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION j _ CHARGES FOR SERVICES 376 78 375 375 375 CABLE TV REVENUE ---95,247 250,000 210,000 --220_000 230,000 - TOTAL 95,623 250,078 210,375 220,375 230,375 241 j /3% I BROADBAND TELECOMMUNICATIONS NICATIONS PROPOSED FOR PERSONAL SERVICES: CAPITAL OUTLAY: FY89TEFY90 $ PRODUCTION COORDINATOR - BTC 1.00 1.00 22,196 SOFTWARE FOR PRODUCTION BROADBAND TELE. SPECIALIST (PT) .60 .60 20,974 1500 TOTAL TEMPORARIES BENEFITS TOTAL _1_60 _1_60 _-_52,882 TRANSFER TO: A.V. LAB ASSISTANCE 15,291 PUBLIC ACCESS EQUIP. RESERVE 3,540 EQUIP. REPLACEMENT RESERVE 10,000 TOTAL 28,831 242 i it 1 845 845 L� I � Li rI r w 1 e C� 137 BROADBAND TELECOMMUNICATIONS COMMISSION PROGRAM DIVISION STATEMENT PURPOSE: The Broadband Telecommunications Commission (BTC) serves as an advisory body to the City Council. The BTC reviews, evaluates, researches and makes recommendations on policies, rules, regulations, ordinances, and budgets relating to matters involving cable TV and the grantee. The Commission resolves disputes between all conflicting parties concerning cable TV. The Commission ensures that all rules, records and rates pertaining to cable TV are available for public inspection, and exercises broad responsibility for the development of cable TV policies, especially ensuring maximum utilization of the local access cable TV programming of the public, government and educational access channels. — OBJECTIVES: 1. Ongoing review of regulations, legislation and rules concerning cable TV and grantee and recommend action to City Council. 2. Provide a forum for resolution of disputes, act as mediator and establish and administer sanctions as necessary to ensure compliance with franchise agreement. J 3. Ensure all rates, rules, regulations and policies involving cable TV are available for public inspection. 4. Develop ongoing rules, policies and recommendations as necessary to ensure the best cable system and access channel usage for the Iowa City community; confer and advise on matters of interconnection with the Iowa City BTN. J 5. Investigate, recommend and/or assist in the development of future cable directions and applications. 6. Oversee and facilitate development of NPO for operation and management of cable TV Channel 26. 243 /37 BEGINNING BALANCE TOTAL BALANCE CABLE TV CHARGEBACK TOTAL RECEIPTS SERVICES AND CHARGES TOTAL EXPENDITURES ENDING BALANCE BBT EQUIPMENT REPLACE. RES. _j FINANCIAL PLAN SUMMARY L FY88 FY89 FY90 FY91 FY92 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION 13,822 ----------- ----------- 10,576 10,576 ----------- 20,576 ----------- 31,076 13,822 10,576 10,576 20,576 ----------- 31,076 ----------0 ---0 -----10,000 -----10,500 11;000 0 -----:----- ----------- 0 -----10,000 - -----10,500 __-__11,000 L -3,246 ----------- ----------- 0 0 ----------- 0 0 _ - ,246 0 0 ----------- 0 ----------- 0 I I. -----10,576 -----10,576 -----20,576 31,076 42,076 I r L L' j F C F 244 3ry 1.37 BEGINNING BALANCE TOTAL BALANCE PROPERTY TAX INTEREST INCOME BOND SALES TRANSFER FROM ENTERPRISE FUND TOTAL RECEIPTS CAPITAL OUTLAY TOTAL EXPENDITURES ENDING BALANCE DEBT SERVICE FINANCIAL PLAN SUMMARY FY88 FY89 FY90 FY91 FY92 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION 159,598 ----------- 215,557 ----------- 308,534 269,528 266,036 ----------- 159,598 ----------- 215,557 ----------- ----------- 308,534 ----------- ----------- 269,528 ----------- 266,036 ----------- 2,780,042 2,900,091 2,600,000 2,650,000 2,700,000 209,952 25,000 250 ,000 20,000 15,000 0 647,678 729,086 943,834 926,023 894,787 --3,638,092 --3,654,177 --3,568,834 --3,596,023 --3,609,787 -3,582,133 ----------- -3,561,200 ----------- -3,607,840 ----------- -3,599,515 ----------- -3,783,790 ----------- -_3,582,133 -_3,561,200 -_3,607,840 -_3,599,515 -_3,783,790 215,557 308,534 269,528 266,036 92,033 245 /37 DEBT SERVICE FUND SUMMARY OF EXPENDITURES GENERAL OBLIGATION DATE SUED OUTSTANDING FY90INCIPAL FY91INTERESTFY92--- - I Street Improvements & *sewer Construction May 179 5,500,000 1,500,000 579,500 553,000 526,500 _1 i Street Improvement¢ & *Sewer Construction Sep '80 2,570,000 1,200,000 478,800 452 800 426,'400 Multi-purpose & *Airport Hangars Dec 182 2,700,000 1,500,000 426,600 402,300 378,000 j Multi' -purpose & *Arport Hangars Nov 185 4,700,000 3 325 000 ' 722,950 ' 690,650 656,925 *Wate Construction *Special Assessment Projects L Multi-purpose & *Water Construction Aug 186 6,350,000 5,625,000 736,875 742,000 719,600 ! Multi-purpose & *Water Computer System Feb 188 1,260,000 1,260,000 225,615 217,515 209,115 i! — Li z # Multi-purpose & *Sewer Construction Jul 089 2,500,000 0 437,500 ' 418,750 400,000 Ir L II # Multi-purpose Jul 190 700,000 0 0 122,500 117,250 # Multi-purpose Jul 191 2,000,000 0_ 0 ___ _ 0 350,000 - 14_410_000 3,607,840 3,599,515 3,783,790 4� *These bond is$u s are #These are abdted by revenues from other fund s. -------- f prl$m�nary estimates. I ' i r-: I 246 �3/ BEGINNING BALANCE TOTAL BALANCE PROPERTY TAX UNIVERSITY FIRE CONTRACT INTEREST INCOME MISCELLANEOUS REVENUES TOTAL RECEIPTS SERVICES AND CHARGES TRANSFERS TOTAL EXPENDITURES ENDING BALANCE EMPLOYEE BENEFITS TRUST FINANCIAL PLAN SUMMARY FY88 FY89 FY90 FY91 FY92 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION -----28,166 -----30,247 ----_41,758 ----119,665 -41,758 ----120,639 119,665 ----------- 120,639 28,166 ----------- 30,247 ----------- ----------- ----------- 776,432 700,982 709,122 864,055 914,229 93,658 97,403 96,927 101,773 106,862 3,367 5,802 3,367 3,367 3,360 ----------- 0 ----------- 0 ----------0 ----------- ------2,211 --- 809,416 ----969,195 1,024,458 ----875,668 ----804,187 -41,808 -88,170 -92,473 -99,897 -_ _867,217 -108,623 ---_910,407 ---_672,437 ---_715_043 ---_714_245 ---_803,213 ---_809,416 -_-_901,889 ---_967,114 -1,019,030 119,665 120,639 28,166 30,247 35,'675 247 1,37 EMPLOYEE BENEFITS TRUST SUMMARY OF EXPENDITURES ACTUAL ESTIMATE PROS PROD PROJECTED FY- 9 F� Employee Benefit Costs Budgeted in Employee Benefits Trust Police & Fire 672,437 715,043 809,416 867,217 68,297 910,407 75,127 Pension and Retirement 19,98E 58,670 62,068 12,854 13,625 Worker's Compensation 5,930 12,000 12,360 - Unemployment Insurance Police & Fire Retirement 17,500 18,025 18,746 19,871 System Expense 15,892 L� TOTAL TRUST & AGENCY 714,245 803,213 901,889 967,114 1,019,030 r FUND BENEFITS L Employee Benefit Costs Budgeted in General Fund 410,101 432,657 454,290 FICA 355,291 230,131 406,260 253,917 260,294 274,610 852,017 288,341 937,219 _ I IPERS Health, Life & Disability Ins. 566,261 648,659 774,561 TOTAL GENERAL FUND 1,151,683 1,308,836 1,444,956 1,559,284 1,679,85 BENEFITS 1,151,683 1,308,836 743,842 802,635 294,954 Paid from General Tax Levy r PAID FROM EMPLOYEE756,649 -0- 701,114 1,384,896 BENEFITS LEVY -0- Employer's Contribution Rate 19.56% 19.54% 19.54% 1 Police Retirement 17.92% 30.05% 17.92% 30.05% 31.56% 31.56% 31.56% 7.75% Fire Retirement 7.33% 7.51% 7,55% 7.65% 5.75% 5.75% l� FICA 5.75% 5.75% 5.75% a IPERS Contribution rate is set by the annual actuary study done on the retirement systems. Police & Fire Retirement - from 7.51% to 7.65% and the maximum salary will increase from $45,000 to I{ FICA - 01/01/90 the rate increased it is that the rate will rise to 7.85% on 01/01/92. $48,000. projected 5.75%; 01/01/89 the maximum salary changes from $24,000 to $26,000, and $2,000 is added IPERS- The rate remains at to the maximum each January 1. 248 /3 7 I BEGINNING BALANCE TOTAL BALANCE ROAD USE TAX INTEREST INCOME TOTAL RECEIPTS TRANSFERS TOTAL EXPENDIT ENDING BALANCE ROAD USE TAX FINANCIAL PLAN SUMMARY FY88 FY89 FY90 FY91 FY92 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION 459,454 526,147 513,219 481,400 ----------- 594,389 ----------- ----------- 459,454 ----------- 526,147 ----------- 513,219 481,400 594,389 1,926,900 1,834,956 2,138,004 2,244,904 2,357,149 -----33,015 -----33,015 -----33,015 --__-33_015 --1,959,915 -----20,672 1,855,628 2,171,019 2,277,919 2,390,164 -_2,202,838 _2,164,930 -_2,345_237 -_1,893,222 -_1,893,222 -_1,868,556 -_1,868_556 -_2,202,838 -_2,164,930 _2,345,237 - 526,147 513,219 481,400 594,389 639,316 249 /.37 ROAD USE TAX FINANCIAL PLAN SUMMARY ACTUAL ESTIMATE BUDGET FY88 FY89 FX90 BEGINNING BALANCE 459,454 RECEIPTS: Road Use Tax 1,926,900 Interest Income 33,015 1,959,915 EXPENDITURE PROJECTION PROJECTION F�91 Fy92 526,147 ---2222-- 513,219 2222----- 481,400 --------- 1,834,956 2,138,004 2,244,904 20,672 ---20-67- 33,015 --------- 33,015 2222----- 1,855,628 --------- 2,171,019 ---2222-- 2,277,919 -------'- 594,389 2,357,149 33,015 2,390,164 Operating: Traffic Engineering 604,399 593,886 640,442 652,906 688,105 Streets Maintenance 1,234,572 --------- 1,1061570 --------- 1,4371046 -----2222 1,482,024 -2222--'- 1,556,132 ---'-'--- 1,838,971 --------- 1,700,456 2222-2222 2,077,488 --------- 2,134,930 ---'---'- 2,244,237 ---"-'-- Capital improvements: FY88 Sidewalk Assessment 15,854 0 0 0 0 Hwy 1/Sunset Signals 15 0 0 0 0 Benton unset Signals 13,459 0 0 0 0 Hwwyy 6 §ignals Inxercon. 7,000 0 0 0 0 Clinton/Market Signals 38 0 0 0 0 Rochester/1st Ave Signal 15,946 0 0 0 0 Hwy 6/Keokuk Intersection 1,939 113,500 0 0 0 Local Road 0 501000 0 0 0 Extra Width Pdvino 0 4,600 38,400 0 0 RR Crossing Signals 0 0 4,150 0 0 Dubuque St Deceleration 0 0 14,500 0 0 Mormon Trek/M lrose Inter 0 0 34,000 0 0 Extra Width S dewalk A thur St Sidewalk 0 0 0 0 5,000 300 5,000 5,000 G 1bert/Hwy 6 Inter9ectio 0 0 4,000 0 0 0 0 Maiden lane Pedestrian Br Gilbert/Burlington Inter. 0 0 25,000 25,000 0 ---------0 0 ------'--- 0 ----'----- --_-_----0 96,000 Total Capital Improve 54,251 22222222-- 168,100 ---'------ 125,350 ---------- 30,000 22222222'- ---------- 101,000 TOTAL EXPENDITURES 1,893,222 --- - - 1,868,556 ---2222--- 2,202,838 ---------- 21164,930 22222222-- ----'-- 2,345-,23--7 ENDING BALANCE 526,147 513,219 481,400 594,389 --'------- 639,316 250 �3 / i BEGINNING BALANCE TOTAL BALANCE LOCAL GOVERNMENTAL AGENCIES FEDERAL GRANTS PROPERTY TAX TRANSFER MISCELLANEOUS REVENUES TOTAL RECEIPTS PERSONAL SERVICES COMMODITIES ! SERVICES AND CHARGES TOTAL EXPENDITURES ENDING BALANCE JCCOG FINANCIAL PLAN SUMMARY FY88 ACTUAL FY89 ESTIMATE FY90 PROPOSED FY91 PROJECTION FY92 PROJECTION ---_-35,880 ---39,101 -- 41,616 ----- ----- -----38,969 -_---40,265 40,265 -----35_880 -----39,101 _--- 41,616 -----38,989 21,760 -_-- 34,292 37,628 39,509 41,485 45,610 41,000 41,000 41,000 41,000 81_920 ----102,720 ----109,380 _---114,850 ---- -_---91,190 ----181,351 ----189,890 _---197,335 ----155,456 -124,664 -842 -_--166,485 -132,886 -1,397 -139,817 -1,855 -147,868 -1,929 -155,710 -2,043 -36,458 -37,578 -40,370 ----_28,674 ---_154,180 ----_36,587 ---_170,870 ---_178,130 _187,375 --- _198,123 _-- ___--40,265 35,880 39,101 41,616 40,828 251 /37 JCCOG ADMINISTRATION PROGRAM DIVISION STATEMENT PURPOSE: Provide an efficient and effective level of administrative direction and support to the staff of the Johnson County Council of Governments and to coordinate the efforts of the staff in providing support to member agencies. OBJECTIVES: 1. Provide an administrative level of support to the divisions within the department through the appropriate allocation of staff resources. 2. Ensure the timely completion of the divisions' objectives and individuals' work assignments. PERFORMANCE MEASURES: 1. Weekly meetings with division heads will be held to continuously identify staffing needs. The assign- ment or coordination of staff activities will be made on a weekly basis as problems are identified. 2. Long-term projects will be monitored quarterly and short-term projects will be monitored as frequently as is necessary to ensure that projects and work assignments are completed on schedule. 3. Overall performance shall be measured by the performance and completion of the division's objectives. 252 1 i J EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TOTAL RECEIPTS: LOCAL GOVERNMENTAL AGENCI FEDERAL GRANTS PROPERTY TAX TRANSFER MISCELLANEOUS TOTAL JCCOG ADMINISTRATION RECEIPTS AND EXPENDITURES SUMMARY FY90 BUDGET FY88 FY89 DEPT CITY MGR FY91 FY92 ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION 20,855 21,084 21,863 21,863 23,132 24,374 166 328 179 179 186 197 11,981 0 --------- 16,557 0 --------- 14,926 0 --------- 14,926 0 --------- 15,518 0 --------- 16,447: 0 33,002 --------- 37,969 --------- 36,968 --------- 36,968 --------- 38,836 ------=== --------- 41,018 --------- FY90 FY88 FY89 CITY MGR FY91 FY92 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION 21,760 34,292 37,628 39,509 41,485 45,610 41,000 41,000 41,000 41,000 86,166 91,193 102,723 109,381 1141850 11920 0 0 0 --------- 0 --------- 155,456 --------- 166,485 --------- 181,351 189,890 --------- 197,335 NOTE: This is a summary of all JCCOG receipts. 253 /37 I JCCOG ADMINISTRATION PROPOSED FOR FY90 PERSONAL SERVICES:CAPITAL OUTLAY: FY89TEFY90 $ *TECHNICAL ASSISTANT PPD .10.10 2,258 NONE SEC. — PPD .20 .20 41727 O.P.D.MIN. PDIRECTOR .20 .20 9,733 TOTAL TEMPORARIES 1,136 BENEFITS ---4,009 TOTAL .50 .50 21,863 *See also PPD Adm n. & JCCOG Rural Pldnning #See also PPD Admin. & CDBG Metro Entitlement NONE TRANSFER TO: TOTAL 254 JCCOG TRANSPORTATION PLANNING PROGRAM DIVISION REPORT PURPOSE: JCCOG was established by the Governor of the State of Iowa as the Metropolitan Planning Agency for the Iowa City Urbanized Area. The Transportation Planning Division provides transportation planning, grant writing, and coordinated services to the City of Iowa City and also to the Cities of Coralville, University Heights and North Liberty, to Johnson County, and to the University of Iowa. JCCOG is the designated recipient of UMTA funds "for all transit systems in the Iowa City Urbanized Area. Planning services are provided by the Transportation Planning Division for all modes of transportation. OBJECTIVES: — 1. Carry out the activities of the Transportation Planning Division as described in the adopted FY90 JCCOG Unified Planning Work Program. 2. Update the Transportation Improvement Program (TIP) and produce an FY90 Annual Element. _ 3. Satisfy requirements and complete applications for Iowa DOT State Transit Assistance and UMTA programs. 4. Continue to monitor the performance of the local transit systems. -- 5. Collect, tabulate, and report UMTA Section 15 information. 6. Assist in the renewal of the SEATS service contracts between Iowa City, Coralville, University Heights, — and the Johnson County Board of Supervisors. _ 7. Examine specific transportation issues as directed by JCCOG member agencies, including all modes of transportation. B. Monitor and advise the JCCOG Technical Advisory Committee and Board of Directors regarding the availability and distribution of FAUS and other State/Federal street and highway funds. 9. Complete planning studies and grant applications for special transportation funding programs which may occur throughout the year (e.g. RISE). 10. Respond to inquiries from the public and the media on transportation issues. 11. Participate in Chamber of Commerce Transportation Committee meetings, ECICOG, TAC meetings, and hearings of the Iowa City Abandoned and Obsolete Vehicle Appeal Board. PERFORMANCE MEASURES: 1. Completion of all projects as outlined in the FY90 JCCOG Unified Planning Work Program. 2. Submission of UMTA Section 15 quarterly and year-end reports by the prescribed deadlines. 3. Completion of the JCCOG TIP/AE by the prescribed deadline. 4. Completion of State and Federal grant applications by the prescribed deadlines, and associated grant administration. 4 '.+ 255 /3% EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TOTAL JCCOG TRANSPORTATION PLANNING RECEIPT AND EXPENDITURES SUMMARY NOTE: Receipts are included in JCCOG Administration. 256 - FY90 BUDGET -- FY88 FY89 DEPT CITY MGR FY91 _ FY92 ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION i 67,927 72,458 76,889 76,889 81,333 85,665 460 568 787 787 819 867 10,659 11,489 --------0 12,376 12,376 12,470 0 13,736 I --------� __-79,046 --------- --_84,515 ___90,052 --------0 ___90,052 -------- --_94,622 ---0 _ _-100,268 NOTE: Receipts are included in JCCOG Administration. 256 PERSONAL SERVICES: ASSOCIATE PLANNER TRANSPORTATION PLANNER TEMPORARIES i BENEFITS TOTAL +y i I JCCOG, TRANSPORTATION PLANNING PROPOSED FOR FY90 --- FTE --- FY89 FY90 $ 1.00 1.00 28,426 NONE 1.00 1.00 34,806 -12,940 2.00 ----- ----- 2.00 --------- 76,889 NZzo TRANSFER TO: TOTAL 257 CAPITAL OUTLAY: TOTAL 0 137 JCCOG RURAL PLANNING RECEIPTS ASID EXPENDITURES SUMMARY -- FY90 BUDGET -- — . EXPENDITURES: FY88 ACTUAL FY89 ESTIMATE DEPT REQUEST CITY MGR FY91 PROPOSED PROJECTION FY92 PROJECTION _ i PERSONAL SERVICES 5,741 7,774 8,106 8,106 352 8,570 366 9,020 388 j i COMMODITIES SERVICES AND CHARGES 33 342 ------769 352 ----- 769 ------801 850. TOTAL ------265 6,039 ----1_485 9,601 9,227 9,227 ----9,737 ___10,258 - i NOTE: Receipts are included in JCCOG Administration. L i I �i r 1 258 �3 7 i_ JCCOG RURAL PLANNING PRbPOSED FOR FY90 PERSONAL SERVICES: --- FTE --- FY89 FY90 $ *TECHNICAL ASSISTANT PPD .30 .30 6,776 NONE BENEFITS 1,330 ----- --------- TOTAL 30 .30 8,106 ----- -------------- ----- ----- --------- *See also PPD Admin. & JCCOG Admin. NONE TRANSFER TO: TOTAL 259 CAPITAL OUTLAY: TOTAL 127 HUMAN SERVICES PLANNING PROGRAM DIVISION STATEMENT PURPOSE: Provide budgetary, statistical and programmatic analyses to local policy makers in order to assist them in making sound decisions regarding funding and policy matters in human services. Assist in the planning and coordination of local human service resources at all levels of the service system. OBJECTIVES: 1. Complete FY90 update of the JOHNSON COUNTY SERVICES INDEX and arrange distribution to at least 150 local agencies, professionals, and other users by June 1990. Evaluate the quality of the INDEX by June 1990. 2. Continue to study cost-saving and time -saving measures for administration of locally funded human service programs. 3. Recommend, and upon approval implement, improvements in the budgeting process for human service agencies. Evaluate process by February 1990. 4. Analyze funding and programming needs, and make recommendations regarding City of Iowa City, City of Coralville, and Johnson County budgeting for, and funding of, human services. 5. Analyze requests submitted to Iowa City, Coralville or Johnson County for interim funding of human services. 6. Assist as needed in coordinative functions and planning for changing demands for services of area agencies. 7. Continue to serve as Iowa City's representative on the United Way Planning Division and advocate for the needs of local agencies in that context. B. Continue to respond to requests for assistance related to other human service concerns within the City. 9. Help local agencies secure funds to address unmet needs beyond the limits of City of Iowa City, City of Coralville and Johnson County revenues. 10. Study options for and benefits of various modes of combination for human service agencies. PERFORMANCE MEASUREMENTS: Accomplishments on the above objectives will be reported as they occur. As quantifiable data is generated it will be provided to show comparable statistics between time periods. 260 137 JCCOG HUMAN SERVICES RECEIPTS AND EXPENDITURES SUMMARY FY90 BUDGET FY88 EXPENDITURES: DEPT �j PERSONAL SERVICES FY92 I •� COMMODITIES REQUEST I SERVICES AND CHARGES PROJECTION 30,141 CAPITAL OUTLAY ,r 32,959 34,833 TOTAL JCCOG HUMAN SERVICES RECEIPTS AND EXPENDITURES SUMMARY FY90 BUDGET FY88 FY89 DEPT CITY MGR FY91 FY92 ACTUAL • ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION 30,141 31,570 32,959 32,959 34,833 36,651 183 159 537 537 558 591 5,769 7,056 8,387 8,387 8,789 9,337 --------0 --------0 0 36,093 38,785 --------0 41,883 41,883 --------0 44,180 --------0 46,579 NOTE: Receipts are included in JCCOG Administration. 261 /37 JCCOG HUMAN SERVICES PROPOSED FOR FY90 PERSONAL SERVICES: --- FTE --- FY89 FY90 $ HUMAN SERVICES COORDINATOR 1.00 1.00 27,910 NONE BENEFITS 5,049 ----- ----- --------- TOTAL 1.00 1.00 32,959 TRANSFER TO: CAPITAL OUTLAY: TOTAL NONE TOTAL 0 262 BEGINNING BALANCE TOTAL BALANCE FEDERAL GRANTS SALE OF LAND MISCELLANEOUS TRANSFERS MISCELLANEOUS REVENUES ?C0 0M",D[9Do* �l& PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS TOTAL EXPENDITU ENDING BALANCE CDBG METRO -ENTITLEMENT FINANCIAL PLAN SUMMARY FY88 FY89 FY90 FY91 FY92 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION -29,100 -22,108 ----------- 0 ----------- 0 ----------- 0 ----------- ----------- -29,100 22,108 0 0 0 844,955 682,108 650,000 0 650,000 650,000 67'2701 0 0 0 4;961 0 ----------- 0 ----------- 0 ----------- 0 ----------- ----------- 926,197 682,108 650,000 650,000 650,000 -158,952 -163,742 -177,284 187,508 -197,462 -4,046 -2,003 -2,526 -2,627 -2,786 -122,381 -39,047 -38,349 -40,097 -42,156 -618,038 -365,208 -341,841 -329,768 -317,596 -15,788 -90,000 -90,000 -90,000 -90,000 ---_919,205 ---_660,000 -650,000 ----650,000 --- -22,108 0 0 0 0 263 /3% CDBG ADMINISTRATION PROGRAM DIVISION REPORT PURPOSE: Plans and coordinates the City's federally funded community development programs. Coordinates the City's efforts to assist low and moderate income persons, and to upgrade and preserve its neighborhoods, housing stock and community facilities through the administration of a comprehensive Community ^ Development Block Grant Program, the federally funded Rental Rehabilitation Program, and Section 312 Housing Rehabilitation loans. Note: The CDBG program year begins January 1, thus project implementation generally relates to the calendar year. P i OBJECTIVES: 1. Prepare and submit the three year and annual Housing Assistance Plan (HAP) goals to HUD by October 1989. 2. Prepare the annual Statement Community of Development Objectives and Request for Funding to submit to HUD by December 1989. 3. Coordinate HAP implementation, including the Rental Rehabilitation Program with the Department of Housing and Inspection Services, the Housing Commission, and the Emergency Shelter Program. 4. Provide staff assistance for the Committee on Community Needs to ensure maximum citizen participation in the CDBG Program. _ 5. Coordinate planning and implementation of 1989-90 community development projects and activities, as determined by City Council, to (— ensure timely completion. 6. Implement a program to provide more housing opportunities for lower income persons. 7. Gather additional data on housing in Iowa City, including a Rental Housing Survey. (' PERFORMANCE MEASURES: fj w 1. Preparation and submission of grant documents (Annual Statement of Community Development Objectives and Housing Assistance Plan). " 2. Preparation of grantee performance reports indicating compliance with federal grant requirements and accomplishments of projects. 3. Maintenance of records, reports, and other information for review by City auditors and HUD personnel for the $600,000 1989 Entitlement funds. 4. Completion of projects and activities in a timely manner. ' 5. Implementation and monitoring of the $173,000 Rental Rehabilitation Program. "a 6. Implementation and monitoring of the Section 312 Housing Rehabilitation loans. 7. Development of a plan to increase housing opportunities for lower income renters and home owners. 8. Completion of 1989 Rental Housing Survey. j 264 /� EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TOTAL RECEIPTS: FEDERAL GRANTS SALE OF REAL ESTATE MISCELLANEOUS TRANSFER TOTAL CDBG METRO -ENTITLEMENT RECEIPTS AND EXPENDITURES SUMMARY FY88 FY89 -- FY90 DEPT BUDGET -- CITY MGR FY91 FY92 ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION 158,952 4,046 163,742 21003 177,284 2,526 177,284 2,526 187,508 21627 197,462 2,786 122,381 618,038 39,047 365,208 38,349 349,385 38,349 341,841 40,097 329,768 42,156 317,596 90,000 90,000 --_90_000 --_901000 90,000 --------- ---15,788 --------- --------- 657,544 =_919,205 _-660,000 --650,000 --650,000 --650,000 FY88 FY89 ACTUAL ESTIMATE 844,955 682,108 69,010 0 4;961 0 926,197 682,108 265 FY90 CITY MGR FY91 FY92 PROPOSED PROJECTION PROJECTION 650,000 650,000 650,000 0 00 0 --------- __ _ __ _ 650,000 650,000 650,000 /3% COMMUNITY DEVELOPMENT BLOCK GRANT SUMMARY OF EXPENDITURES Planning Loans : Frail & Elder I Hillcrest Family Services Renovation Low -Income Home Owners Assistance 266 ACTUAL ESTIMATE BUDGET ---FY88--- ---FY89--- ---FY90-- 100,403 100,000 105,00( 15,953 8,000 12,00( 135,231 0 6,198 0 C 235,450 47,067 300,000 300,00C 0 C 3,865 77,517 3,000 3,00C 0 C 7,043 5,000 7,000 1,111 97,569 0 6,OOC 0 C 0 4,000 C 0 100,000 0 4,876 0 0 11,499 0 0 12,273 0 0 70,000 0 6,800 7,675 0 25,000 0 10,000 0 93,150 0 90,000 90,000 0 5,000 0 0 50;000 0 0 2,500 -_ 0 ------ - 33,200 ----- --- 30,020 ----- 919,205 _________ 660,000 _________ --- 650,000 CDBG METRO -ENTITLEMENT PROPOSED FOR FY90 PERSONAL SERVICES: CAPITAL OUTLAY: TRANSFER TO: AID TO AGENCIES TOTAL 267 90,000 90,000 /,3q - - FTE - - FY89 FY90 $ - HOUSING REHAB. ASST. 1.00 1.00 22,033 CURBS SIDEWALKS 42,500 + REHAB. OFFICER .90 .90 26,882 PRINThR STAND-ASSOC. PLANNER 75 * ASSOCIATE PLANNER 1.50 1.50 44,650 BOOKCASE -REHAB. ASST. 175 N ADMIN. SEC. - PPD .25 .25 5,908 TABLE-ASSOC. PLANNER 160 + CDBG COORDINATOR .90.90 31,596 2 SIDE CHAIRS -REHAB. OFFICE 140 k P.P.D. DIRECTOR .20 .20 9,733 HSG. REHAB. MYEP PROJECT 248,791 50,000 TEMPORARIES 407 ACQ.-CEDARW60D NEIGHB. CTR. _ BENEFITS 36,075 --------- TOTAL - TOTAL 4.75 4.75 177,284 __341_841 See also Urban Planning & Development + Admin. _ See also RentalmRehab.JCCOG TRANSFER TO: AID TO AGENCIES TOTAL 267 90,000 90,000 /,3q COMMITTEE ON COMMUNITY NEEDS PROGRAM DIVISION REPORT PURPOSE: Advise the City Council on community needs in general, and on the use of Community Development Block Grant funds in particular, from a citizen viewpoint. Discern the needs of the community and make recommendations on community development programs and priorities to the City Council. OBJECTIVES: 1. Evaluate and interpret the City's programs that affect human needs and community development. 2. Provide a systematic communication interchange between citizens and policy makers with regard to all Community Development Block Grant proposals and programs. 3. Facilitate neighborhood meetings to identify needs of neighborhoods and otherwise assist citizens in articulating community needs. 4. Assist citizens whenever possible in the development of programs which meet community needs. 5. Prepare a three-year Community Development Plan. PERFORMANCE MEASURES: 1. Monthly meetings to review and make recommendations to the City Council on programs and policies relating to the community's needs. 2. Monitoring and evaluating all Community Development Block Grant (CDBG) projects and activities to timely completion. 3. Completion of a Community Development Plan for 1990-92. 02 47 rL f-� BEGINNING BALANCE TOTAL BALANCE FEDERAL GRANTS TOTAL RECEIPTS PERSONAL SERVICES SERVICES AND CHARGES CAPITAL OUTLAY TOTAL EXPENDITURES ENDING BALANCE RENTAL REHAB. FINANCIAL PLAN SUMMARY FY88 FY89 FY90 FY91 FY92 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION -579 -400 0 0 0 ----------- ----------- ----------- ----------- 0 ----------- 0 --------579 --------400 58,129 173,400 93,000 ----------� 93,000 ----------- 93,000 ----------- ----------- ----------- ----------- 93_000 -----93,000 -----93,000 -----58,129 ----173,400 0 ----- -9,300 -8,425 -8,919 -9,423 4,031 -892 -892 -927 -983 _61,981 _162,808 83,683 ----_83,154 -82,594 ---- --- 57,950 ------- ----- ----_--- ---_ _173_000 ----_93,000 ----------- -93,000 -400 -400 0 0 0 0 269 137 RENTAL REHAB. RECEIPTS AND EXPENDITURES SUMMARY -- FY90 BUDGET -- FY88 FY89 DEPT CITY MGR FY91 FY92 EXPENDITURES: ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION PERSONAL SERVICES 0 9,300 8,132 8,132 8,609 9,079 - SERVICES AND CHARGES -4,031 892 892 892 927 983 CAPITAL OUTLAY ---61,981 162,808 --------- 83,683 --------- ---83,154 82,594 --------- = TOTAL 57,950 ---84,007 92,707 92,690 92,656 L --------- --- --173,000 --------- ------------------ ---93,031 -- --------- - --------- (- i I � I FY90 FY88 FY89 CITY MGR FY91 FY92 RECEIPTS: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION FEDERAL GRANTS ---58,129 173,400 ---93,000 ---93,000 93,000 { ' TOTAL 58,129 173,40093,000 93,000 93,000 I _________ _ --------- --------- _________ ` j �I ii 270 1,3 'il - RENTAL REHAB. PROPOSED FOR FY90 PERSONAL SERVICES: CAPITAL OUTLAY: _.. --- FTE --- PY89 FY90 $ * REHAB. OFFICER * CDBG COORDINATOR .10 .10 3 511 BUILDING IMPROVEMENTS BENEFITS 1,634 TOTAL TOTAL .20 .20 ----8,132 * See also CDBG Metro -Entitlement I I TRANSFER TO: 83,683 83,683 /37 BEGINNING BALANCE TOTAL BALANCE UDAG I,OSANIPAYMENTS TOTAL RECEIPTS SERVICES AND CHARGES TRANSFERS i TOTAL EXPENDITURES ENDING BALANCE i , UDAG REPAYMENT FUND FINANCIAL PLAN SUMMARY I _ FY88 ACTUAL FY89 ESTIMATE FY90 PROPOSEDPROJECTION PY91 PROJECTION _ 154,715 1111 ----161 161,231 11111111--- 191,528 _ 252 495 398_270 154_715 2222___ ___ -----�---- 231 r - 191,528 ----�----- 1111--- --- 252,495 ----;-- --- 398 270 I i 11,509 0 ___--_---_- -'---�1111- 152 622 r ----------- 0 228,934 ----------- 0 228,934 --� . -------'--- 0 228,934 r 11,509 ----------o 152 622 r -1111-- 228 934 --- -------4 228 934 , ----------- 228,934 L _-1,260 _--_--3,733 - ---------- -122,325 ------ -167 967 --- - 1111---- 0 -83,159 ----------- -86,370 ' -4,993 ____---r_-� -122,325 -167,; -167,967 ----------- -83,159 ----------- 1'111--- 1111------- -86,370 161 231 r 1212191,528 --111111 11---111111 11---1111-- 252,495 398,270 -------,--- 540,834 _i I^ I .M 272 13 7 i ASSISTED HOUSING PROGRAM DIVISION STATEMENT PURPOSE: Administer the Annual Contributions Contracts which provide federal funds to pay rental assistance and develop housing for eligible low income families in this area. Provide clean, decent and safe housing to eligible low income families; this includes elderly, handicapped, disabled and other non -elderly families. Ensure the Housing Authority (City Council) is current on federally assisted housing programs and make recommendations which can be the basis for housing policy. Implement the policies adopted by the Housing Authority. OBJECTIVES: 1. Maintain annual average of 95% occupancy for all units. 2. Apply for additional units (Section 8 Existing, Public Housing, Section 202, Rental Vouchers or any combination) to meet the policies adopted by the Housing Authority. 3. Encourage private participation in programs that will assist in achieving the goal outlined above.' 4. Provide staff support for the Housing Commission. 5. Rewrite and update the Administrative Plan and the Policy Statement. 6. Complete computerization of the Housing Program. PERFORMANCE MEASUREMENT: Performance will be measured by the number of families provided assistance and the total number of unit months of occupancy achieved.' J 1~ 273 /.37 Maximum Actual No. of Families Assisted Fair Market Rents (2 -Bedroom Only) Year 0 of Units Unit Months Unit Months % FY81 384 4608 4560 99 97 540 620 $300 $300 FY82 441 5052 5292 4908 4735 95 620 $300 FY83 FY84 441 486 5732 5657 99 650 $348 $363 FY85 500 6000 5873 98 97 700 725 $363 FY86 521 6252 6094 6464 98 743 $436 FY87 551 728 6568 7930 7760 98 867 $463 $475 FYBB Projected FY89 728 8736 8300 8750 96 96 835 940 $485 Projected FY90 758 9096 J 1~ 273 /.37 'The number of names on the waiting list fluctuates with the seasons with the winter months showing the largest numbers. Currently the waiting list is as follows with average waiting time between date applica- tion is approved to date a certificate is issued shown. 1 -Bedroom - 149 applicants - 6-9 months wait 2 -Bedroom - 80 applicants - 3-6 months wait 3 -Bedroom - 39 applicants 9-12 months wait 4 -Bedroom - 14 applicants - 9-12 months wait Based on previous experience, approximately 79% of the leases and Housing Assistance Program contracts will be renewed. Of those tenants who do not renew a lease, some terminate and leave the program entirely; while others move to a new unit and remain on assistance. The number of terminations will average approximately 15 per month which means those 15 units must be replaced with new starts, if the program is to remain full. 274 137 SECTION 8 CERTIFICATES FINANCIAL PLAN SUMMARY ACTUAL ESTIMATE F—�- F�— J 146 503 131 764 Beginning Balance + PROPOSED Revenues: PROPOSED HUD Annual Contributions Contract _ Interest Income 152,005 Total 183,955 Expenditures: 1,438,773 Administrative Salaries 1,605,066 Utilities 1,710,300 General Expense 136,019 Rent to Owner 119,104 Capital Expenditures 132,691 Total 1,501 1,546 I— Ending Balance 81,622 78,523 (f 84,114 t f .. 1,230,709 PROPOSED PROPOSED PROPOSED F_ Yom_ F_Y9 _ Y92 F — 152,005 168,028 183,955 1,429,153 1,522,681 1,596,766 1,647,800 1,700>500 " 9,620 7,951 8,300 9,000 9,800 1,438,773 1,530,632 1,605,066 1,656,800 1,710,300 136,019 115,635 119,104 126,012 132,691 1,165 1,501 1,546 1,608 1,688 81,622 78,523 80,879 84,114 89,161 1,230,709 1,314,732 1,387,514 1,429,139 1,472,014 3,997 -0- -0- -0- -0- 1,453,512 1,510,391 1,589,043 1,640,873 1,695,554 1311764 152,005 168,028 183,955 198,701 SEC. 8 EXISTING PROPOSED FOR FY90 PERSONAL SERVICES: NONE TRANSFER TO: CAPITAL OUTLAY: TOTAL TOTAL 0 276 --- FTE --- FY89 FY90 $ CLERK TYPIST - LEASED HOUSING 1.50 1.50 27,049 NONE HOUSING MANAGEMENT AIDE .75 .75 15715 HOUSING SPECIALIST 3.00 300 . , 73,839 HOUSING COORDINATOR .75 .75 27,109 BENEFITS ----- ----- 38,451 TOTAL --------- 6.00 6.00 182,163 Permanent full-time salaries are includgd in Administrative Expenses; employee benefits are included in General Expenses. NONE TRANSFER TO: CAPITAL OUTLAY: TOTAL TOTAL 0 276 PUBLIC HOUSING FINANCIAL PLAN SUMMARY ACTUAL F -$- Beginning Balance 51,195 Revenues: PROPOSED Dwelling Rental 122,461 Interest Income 5,102 Other Income (Laundry) i 3,282 Total 130,845 Expenditures: 57,150 Administrative Salaries 18,833 Utilities 4,709 Ordinary Maintenance & Operations 36,895 - General Expense 36,925 Capital Expenditure (Truck & Computer) 11,039 Non -Routine Maintenance (Siding) 18,689 Total 127,090 Ending Balance 54,950 ESTIMATE PROPOSED PROPOSED PROPOSED FY89 FY90 3__ FY91FY92 _7__ __ 54,950 55,910 56,430 57,150 107,880 115,500 120,400 127,100 4,500 3,000 3,500 3,500 2,800 3,000 3,000 3,000 115,180 121,500 126,900 133,600 19,450 20,034 21,196 22,319 4,200 4,326 4,499 4,724 55,020 57,771 60,082 63,687 35,550 38,849 40,403 42,827 -0- -0- -0- -0- -0- -D- -D- -0- 114,220 120,980 126,180 133,557 55,910 56,430 57,150 57,193 277 137 PUBLIC HOUSING PROPOSED FOR FY90 PERSONAL SERVICES: NONE TRANSFER TO: TOTAL M, CAPITAL OUTLAY: TOTAL --- FTE --- FY89 FY90 $ M.W.I-PUBLIC HOUSING 1.00 1.00 16,930 NONE CLERK TYPIST - LEASED HOUSING .20 .20 3 607 HOUSING MANAGEMENT AIDE .10.10 2 095 HOUSING SPECIALIST .40 .40 9 844 HOUSING COORDINATOR .10 .10 3;615 BENEFITS 10,768 TOTAL 1.80 ----- 1.80 -------------- 46,859 Permanent full-time salaries are Adm nistr tive Expenses; includ d in employee benefits are included n General Expenses. NONE TRANSFER TO: TOTAL M, CAPITAL OUTLAY: TOTAL SECTION 8 VOUCHERS FINANCIAL PLAN SUMMARY ACTUAL ESTIMATE PROPOSED PROPOSED PROPOSED FY88 T- FY89 -$- FY90 --T-- FY91 -T- FY92 Beginning Balance -0- 8,654 15,050 19,169 23,595 Revenues: HUD Acc 407,745 767,850 752,443 776,500 801,300 Interest 1,253 750 1,200 1,500 1,800 Total 408,998 768,600 753,643 778,000 803,100 Expenditures: Administrative Salaries 22,104 46,121 47,505 50,260 52,924 Utilities 233 300 309 321 337 General Expense 12,078 22,483 23,157 24,083 25,528 Rent to Owner 365,929 693,300 678,553 698,910 719,877 Total 400,344 762,204 749,524 773,574 798,666 Ending Balance 8,654 15,050 19,169 23,595 28,029 279 137 HER ASSTIDPROPOSENG D FORCFY90PROGRAM PERSONAL SERVICES: NONE TRANSFER TO: TOTAL 280 CAPITAL OUTLAY: TOTAL FY89TEFY90 $ CLERIVTYPIST - LEASED HOUSING .30 .30 5,410 NONE HOUSINNG MANAGEMENT AIDE 15 .15 3,143 HOUSING SPECIALIST .60 .60 14,768 HOUSING COORDINATOR .15 .15 5,422 BENEFITS -- 7,761 TOTAL 1.20 1.20 36,504 PerT anent fyll-time salaries are included in Administrative Expenses; employee benefits are included in General Expenses. NONE TRANSFER TO: TOTAL 280 CAPITAL OUTLAY: TOTAL BEGINNING BALANCE TOTAL BALANCE CHARGES FOR SERVICES INTEREST INCOME TOTAL RECEIPTS PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY CONTINGENCY TOTAL EXPENDITURES ENDING BALANCE EQUIPMENT MAINTENANCE FINANCIAL PLAN SUMMARY FY88 ACTUAL FY89 ESTIMATE FY90 PROPOSED FY91 PROJECTION FY92 PROJECTION 604,221 ----------- _---625,205 ----662,707 -_--688,043 604,221 ---_625,205 ----662,707 ----688,043 ----648,340 893,144 1,197,623 1,256,055 1,330,151 ----648,340 1,418,468 -----44,183 --_--381941 51,000 ----------- --_--501500 ---_937,327 1,236,564 1,307,055 1,380,651 --_--411500 ----- 1,459,968 -300,405 -307,144 -311,394 -329,586 -347,370 -307,940 -362,945 -375,379 -396,878 -424,193 27,987 -335,985 -104,673 -409,478 -113,386 -481,560 -118,690 -575,200 -126,126 -818,500 0 ----------- -----14_622 -- --------0 ----------0 0 ---_916,343 -1,199,062 ----------- -1,281,719 ----------- -1,420,354 ----------- ----------- -1,716,189 ----------- 625,205 662,707 688,043 648,340 392,119 EQUIPMENT DIVISION PROGRAM DIVISION STATEMENT PURPOSE: The Equipment Division provides repair, preventive maintenance, and equipment management services for all major city owned vehicular equipment. It stresses maximum useful life for all City -owned vehicles. — OBJECTIVES: 1. Continue to switch medium duty truck fleet to diesel power as units become due for replacement. 2. Replace light duty truck and automobile fleets with smaller, more fuel efficient units as they become due for replacement. _ 3. Maintain hourly shop rate at or below comparable rates in the private sector. I PERFORMANCE MEASURES: r 1. Gasoline powered medium duty trucks now average 2.6 m.p.g., diesel powered medium duty truck now average 6.2 m.g.p. Continue to monitor fuel use and replacement schedule. 2. Standard -size pickup trucks now average 8.7 m.p.g. and compact -size pickup trucks average 13.6 m.p.g. _ Continue to monitor replacement schedule. FY83 FY84 FY85 FY86 FY87 FY88 FY89 FY90 Cost per mile, $.66 $.66 $.58 $.71' $.63 $.65 $.80- $.82 med. duty trucks (est.) (est.) _ Cost per mile, $.21 $.18 $.20 $.19 $.21 $.18 $.26- $.27 I pickup trucks (est.) (est.) Shop rate $30 $30 $44 $44 (Equipment Division) (est.) (est.) I' Shop rate (private $35 $38 $41 sector)' (est.) (est.) w '$.13/mile increase due to clutch and tire replacement on 1980 and 1983 models. Increase in FY89 over FY88 due to increase in shop rate. 'Average rate. A simple comparison of shop rates for measure of competitiveness is not valid for assessing overall costs. Private services mark up parts while this division charges back for parts at cost. 282 137 EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS OUT CONTINGENCY TOTAL RECEIPTS: CHARGES FOR TOTAL EQUIPMENT MAINTENANCE RECEIPTS AND EXPENDITURES SUMMARY 916,343 1,199,062 1,314,109 1,281,719 1,420,354 1,716,189 ACTUAL ESTIMATE 893,144 1,197,623 44,183 -- 38,941 937,327 1,236,564 283 FY90 -- FY90 BUDGET -- FY91 FY92 FY88 FY89 DEPT CITY MGR FY91 FY92 ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION 300,405 307,144 311,394 311,394 329,586 347,370 307,940 -27,987 362,945 104,673 375,379 113,386 375,379 113,386 396,878 118,690 424,193 126,126 335,985 409,478 4901260 481,560 5751200 818,5000 0 0 0 14,822 0 23,690 0 0 0 0 __0 916,343 1,199,062 1,314,109 1,281,719 1,420,354 1,716,189 ACTUAL ESTIMATE 893,144 1,197,623 44,183 -- 38,941 937,327 1,236,564 283 FY90 CITY MGR FY91 FY92 PROPOSED PROJECTION PROJECTION 1,256,055 1,330,151 1,418,468 51,000 50,500 41,500 1,307,055 1,380,651 1,459,968 X37 � EQUIPMENTMAINTENANCE FOR EF 90E PERSONAL SERVICES: i FY89TEFY90 $ M I - PARTS CLERK 1.00 3.00 1.00 3.00 22,392 1 69,510 5 MECHANIC I MECHANIC II 2.00 2.00 48,068 1 MECHANIC III SHOP SUPR.-EQUIPMENT 2.00 1.00 2.00 1.00 49,206 1 30,796 6 17,725 1 *EQUIPMENT SUPERINTENDENT .50 .50 1,875 4 TEMPORARIES OVERTIME 59;967 1 BENEFITS ----- ----- --------- 5 TOTAL 9.50 9_50 311,394 3 *See also Transit Equipment I Maintenance TRANSFER TO: NONE TOTAL 284 CAPITAL OUTLAY: TOTAL TRUCK i 9,900 I 2,360 60,000 17,100 - 44,400 15,800 70;000 3,700 j 202,500 L 16,300 31_500 - 481,560 t iI w, i. 13% T FINANG`IALNPLAN SIMMAARAYNCE 285 /37 FY88 ACTUAL FY89 ESTIMATE FY90 PROPOSED FY91 PROJECTION FY92 PROJECTION BEGINNING BALANCE -45,153 -51,114 -34,999 _-___28,469 ---_ 21_962 TOTAL BALANCE -45,153 -51,114 -34,999 -28,469 ---__21,962 CHARGES FOR SERVICES 469,608 550,129 - -56 - - --- 561,381 ---_592,729 ...... - ----629,204 TOTAL RECEIPTS ----------- 469,608 ----550, 550,129 --- 561,381 --_-592,729 ----629_204 PERSONAL SERVICES -205,513 -262 409 -244 370 -265 782 252 532 273 927 -267 547 -288 943 -282,299 -308 473 31_667 COMMODITIES SERVICES AND CHARGES -7,647 -23,862 -280392 -29,732 ---_ TOTAL EXPENDITURES ---_475,569 --_ 534,014 ---_554,851 ---_586,222 --__622,439 ENDING BALANCE =51_114 -_--_34_999 _28,469 _--__21,962 --_ _15,197 285 /37 TRANSIT EQUIPMENT MAINTENANCE RECEIPTS AND EXPENDITURES SUMMARY 286 -- FY90 BUDGET -- FY88 FY89 DEPT CITY MGR FY91 FY92 EXPENDITURES: ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION PERSONAL SERVICES 205,513 244,370 252,532 252,532 267,547 282,299 COMMODITIES 262,409 265,782 273,927 273,927 288,943 308,473 SERVICES AND CHARGES 7,647 23,862 28,392 28,392 29,732 31,667 - CAPITAL OUTLAY 0 0 0 0 0 0 TRANSFERS OUT 0 0 --------- 0 0 --------- --------- 0 --------- 0 --------- - TOTAL --------- 475,569 534,014 554,851 554,851 __ _________ 586,222 _________ 622,439 _ a FY90 FY88 FY89 CITY MGR FY91 FY92 RECEIPTS: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION - II CHARGES FOR SERVICES 469,608 550,129 --------- 561,381 --------- 592,729 --------- 629,204 TOTAL --------- 469,608 550,129 561,381 592,729 --------- 629,204 _ 286 _ TRANSIT EQUIPMENT MAINTENANCE PROPOSED FOR FY90 - PERSONAL SERVICES: --- FTE --- FY89 FY90 $ M.W.III-PARTS/DATA ENTRY CLK 1.00 1.00 21,683 NONE MECHANIC I 2.00 2.00 46,340 BODY REPAIR MECHANIC 1.00 1.00 22,843 _ MECHANIC III 1.00 1.00 24,603 SR. MECHANIC 1.00 1.00 28,394 SHOP SUPR.-EQUIPMENT 1.00 1.00 29,972 *EQUIPMENT SUPERINTENDENT .50 .50 17,7957 OVERTIME BENEFITS 53 015 TOTAL 7.50 7.50 252,532 TRANSFER TO: TOTAL 287 CAPITAL OUTLAY: TOTAL /3% CENTRAL SUPPLY & PRINT FINANCIAL PLAN SUMMARY 288 137 FY88 FY89 FY90 FY91 FY92 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION j BEGINNING BALANCE ----104,428 ----101,072 101,941 TOTAL BALANCE ----107_680 107,680 ----141,577 141,577 104,428 ----------- 101,072 ----------- 101,941 ----------� CHARGES FOR SERVICES ----------- 100,763 ----------- 110,677 105,600 112,000 118,720 INTEREST INCOME 81755 81300 61603 61557 6,703 MISCELLANEOUS REVENUES 41 0 ----------0 ----------0 0 TOTAL RECEIPTS -------- 109,559 118,977 112,203 ----------- 118,557 ----------- 125,423 ----------- PERSONAL SERVICES ----------- -17,211 ----------- -23,807 -21,551 -22,869 -24,174 COMMODITIES -27,267 -35,849 -371066 -38,548 -40,859 SERVICES AND CHARGES -29,790 -28,970 -30,942 -31,271 -34,060 CAPITAL OUTLAY ----_26,000 ----_25,000 --- _25,000 TOTAL EXPENDITURES -----_11394 -75,662 ----_67,500 -156,126 -115,559 -117,688 -124,093 j ENDING BALANCE 141,577 104,428 101,072 101,941 103,271 288 137 1 CENTRAL SUPPLY & PRINT RECEIPTS AND EXPENDITURES SUMMARY - FY88 ACTUAL FY89 ESTIMATE -- FY90 BUDGET -- DEPT CITY MGR REQUEST PROPOSED FY91 PROJECTION FY92 PROJECTION EXPENDITURES: ^ PERSONAL SERVICES 17,211 27,267 23,807 35,849 21,551 21,551 37,066 37,066 22,869 38,548 24,174 40,859 COMMODITIES SERVICES AND CHARGES 29,790 28,970 67,5000 30,942 30,942 26,0000 26,0000 31,271 25,0000 34060 25,10000 CAPITAL OUTLAY 1,3940 CONTINGENCY --------- --------- -------- TOTAL ---75,662 --156,126 _-115,559 --115,559 --117,688 124,093 -, FY88 ACTUAL FY89 ESTIMATE FY90 CITY MGR PROPOSED FY91 PROJECTION FY92 PROJECTION RECEIPTS: CHARGES FOR SERVICES 100,763 110,677 8,3000 106 603 116;557 116;703 INTEREST INCOME 8,7551 0 0 0 MISCELLANEOUS _________ --------- --------- _ TOTAL ; ... I i -_109,559 _-118,977 _-112,203 -_118,557 423 --125,__- j i 289 /37 i PERSONAL SERVICES: I CENTRAL SUPPLY & PRINT PROPOSED FOR FY90 FTE CAPITAL OUTLAY: TOTAL ----- ----- --_90 ---21,551 TOTAL *See also Central Procurement & Services TRANSFER TO: NONE TOTAL 0 290 FY89 FY90 $ 20,000 _I *CENTRAL SERVICES CLERK .90 .90 16,014 REPLACE PHOTOCOPIERS OVERTIME 364 REPLACE GBC BINDER BENEFITS5,173 REPLACE PAPER SHELVES ----- ----- ---- REPLACE CAMERA FOR ID'S TOTAL ----- ----- --_90 ---21,551 TOTAL *See also Central Procurement & Services TRANSFER TO: NONE TOTAL 0 290 —i I i 20,000 _I 3 500 2,500 _ __26, 000 i i, i � r II Ii 17 C /3% - BEGINNING BALANCE TOTAL BALANCE CHARGES FOR SERVICES TRANSFER FROM ENTERPRISE FUND _. TOTAL RECEIPTS PERSONAL SERVICES -' COMMODITIES SERVICES AND CHARGES - CAPITAL OUTLAY J TOTAL EXPENDITURES i ENDING BALANCE i- I ENERGY CONSERVATION PROGRAM FINANCIAL PLAN SUMMARY FY88 FY89 FY90 FY91 FY92 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION ------9,562 -----29,047 -----29,047 -----29,047 ------9,562 -----29,047 29,047 ----- 29,047 ----- -----29,047 22r 510 42,2230 37,760 17,607 0 _- ---29,047 16,082 0 -----60,004 -----42,223 -----37,760 -----17,607 _----16-082 -175 0 0 0 -2, 812 0 -51226 0 0 0 0 ----_13,182 ----_42,223 ----_37,760 ----_17,607 _21,395 --------- _42,223 ---- ----_37,760 -17,607 ----_16,082 -16,082 _____ 29,047 29,047 ----- 9,047 ------ 9,047 ------ ------9,047 291 137 BEGINNING BALANCE TOTAL BALANCE LOSS RESERVE PAYMENTS INTEREST INCOME TOTAL RECEIPTS SERVICES AND CHARGES TOTAL EXPENDITURES ENDING BALANCE RISKMANAGEMENT RESERVE PLAN SUMMARY FINANCIAL FY88 ACTUAL FY89 ESTIMATE FY90 PROPOSED FY91 PROJECTION FY92 PROJECTION 0 646,500 --_918,635 969,562 ----------- ----------- -_--926,340 __- - --_-969,562 _0 757,261 868 --__646_500 --926,340 425,105 32,500 104,060 66,000 __--918_635 171,803 178,984 69,000 _ 758,129 _-_- 457_605 170,060 _--__64,000 235,803 247,984 -_- ____177,765 ---_184,876 __-_195,969 -___111,629 _111,629 -___177,765 _177,765 _- _177,765 -___184,876 -195,969 -__-646,500 - 926,340 918,635 _--_969,562 _-1,021,577 i 292 1.57 FISCAL POLICY ANNUAL OPERATING EXPENDITURES 1. BALANCED BUDGET: The budget of the City of Iowa City shall be drawn so that estimated revenues and anticipated expendi- tures are equal. (State law requirement.) 2. TAX CEILING: The budget of the City of Iowa City shall be drawn so that tax revenue in the general operating fund does not require a tax levy in excess of the limit established by State law. CAPITAL EXPENDITURES 1. DEFINITION: A. Capital Improvements - Capital items of a relatively permanent nature, such as buildings, and other attachments or improvements to land which are intended to remain so attached such as storm — drains, sewers and streets. Capital improvements have four characteristics: (1) They last a long time. _ (2) They are relatively expensive. (3) They usually don't recur annually. (4) They result in fixed assets. B. Capital Expenditures - Those expenditures for public improvements and their preliminary studies and the acquisitions of property or equipment for new public improvements. Capital expenditures are expenditures for capital improvements and shall be financed under the provisions of this fiscal policy and planned in terms of the five year Capital Improvement Program, Excluded from capital expenditures are operating expenditures; those annual expenditures which are necessary to the maintenance of the city, the rendering of services, and providing for normal operation. 2. PROJECT ANALYSIS: J Capital improvement projects for the five year period shall be analyzed for the following: (1) Compatibility with the Comprehensive Plan. /37 (2) Revenue source - A clear distinction shall be made between tax supported and self -supported bonds — (G.O. versus revenue bonds). All projects supported by revenue bonds must demonstrate ability to develop sufficient income to repay their costs and costs associated with financing. In addition, proposed revenue sources shall be analyzed in terms of whether the revenue can be used for the _ proposed project and the probability that the revenue will be available. (3) Compatibility with the City Council's goals. 3. MAXIMUM LIMITATIONS ON GENERAL OBLIGATION BONDS: _ The following two maximum limitations shall apply to general obligation bonds: A. Debt Limit: i Debt incurred as a general obligation of the City of Iowa City shall not exceed constitutional or statutory limits: presently 5% of the market value of the taxable property within the corporate limits as established by the City Assessor. (State law requirement,) B. Borrowing Reserve: A minimum of 20% borrowing reserve, or debt margin, shall be maintained to meet emergencies, and if so used, the bonds shall be retired as soon as reasonably possible in accordance with the provisions of this fiscal policy. 4. CEILING ON DEBT SERVICE: — Debt service charges payable from the general tax levy shall not exceed 25% of that levy in any one fiscal year. 5. FINANCING: As a general rule financing of capital improvements shall meet the following guidelines: I A. General property tax and operating revenues, to the extent available, shall be used for capital project financing. r• B. When general property tax and operating revenues are not available under the maximum tax rates f permitted by law or deemed advisable by the Council, financing of capital projects and replace- ments may be accomplished by the use of bonds as outlined in Section 6 hereof. i', C. Every effoi' gall be made to seek out state or federal grants or assistance to offset a portion of the cosy •.. capital projects. r- 294 /3 I I 6. BOND ISSUES: A. General obligation bonds - Bonds shall be of a serial type and general obligations to the City of Iowa City. They shall have a maximum maturity of 20 years. The maturity schedule shall provide for level principal amortization payments insofar as practicable. B. Revenue Bonds - Revenue bond financing shall be determined after first reviewing whether the use of revenue bonds could be more advantageous than financing with general obligation bonds. Revenue Bonds shall be issued in accordance with the following: (1) Amortization of principal and interest shall require no more, including reserves, than approved estimates will provide from next revenues to be available. (2) Insofar as possible, debt service, after the project has been completed and in operation for one full fiscal year, shall be level within practical constraints each year. (3) All revenue bonds for public purposes shall be sold at public competitive bidding in accor- dance with the requirements of Chapter 76, Code of Iowa as amended, The first fiscal policy was adopted by motion of the City Council at its regular meeting on June 5, 1973. This revised policy was adopted by Council motion on June 19, 1979. 295 /3% SOURCE CONTRIBUTIONS CERTIFICATES OF PARTICIPATION FEDERAL AID GENERAL OBLIGATION BONDS COMMUNITY DEVELOPMENT BLOCK GRANT OPERATIONS REVENUE BONDS ROAD USE TAX STATE AID SPECIAL ASSESSMENTS TOTAL CAPITAL IMPROVEMENTS PROGRAM �- SUMMARY OF FUNDING SOURCES PRIOR YRS FY90 FY91 FY92 FUTURE YRS TOTAL 0 61,189 0 0 0 61,189 0 0 1,300,000 0 0 1,300,000 j l 707,580 5,434,300 1,108,709 878,775 913,200 9,042,564 !' 1,098,950 3,029,713 577,056 794,100 1,562,800 7,062,619 250,000 7,000 6,000 6,000 0 269,000 736,125 3,049,307 416,348 420,175 50,000 4,671,955 i 27,396,171 8,501,008 0 0 0 35,897,179 4,600 125,350 30,000 101,000 32,500 293,450 -- 376,200 543,534 0 0 16,500 936,234 0 11,200 0 0 265,500 276,700 it ---------- 30,569,626 ---------- ---------- 20,762,601 ---------- ---------- 3,438,113 ---------- ---------- 2,200,050 ---------- ---------- 2,840,500 ---------- ---------- 59,810,890 ---------- it !. L ri 296 137 THIS PAGE IS INTENTIONALLY LEFT BLANK I, 137 , CAPITAL IMPROVEMENTS PROJECTS DESCRIPTION OF PROJECTS WATER COMPUTER SYSTEM REPLACEMENT All computer hardware and software that controls the treatment and distribution of potable water for Iowa City and University Heights is being replaced. General Obligation bonds and Water Division operating revenues are funding the project. Future water operating revenues will pay the debt service on the GO bonds. BLOOMINGTON STREET WATER TANK An underground water storage tank is being built in conjunction with the University of Iowa's new laser building. General Obligation bonds and Water Division operating revenues are funding the project. I WATER MAINS: WASHINGTON & MADISON Water mains under Madison Street from Jefferson to Washington and under Washington Street from Madison to Capitol will be replaced with 20 inch pipe. Water Division operating will fund the project. _ WATER PLANT EXPANSION i An engineering study of the Water Plant will be done in FY92 to determine the future capacity needed and water _ quality improvements required. Land will be acquired for the plant expansion. Water Division operating i revenues will fund the study and land acquisition. _ PARKS SIDEWALK REPLACEMENT PROGRAM 1 The City will begin a program of replacing and/or installing new sidewalks in the City's parks. General Obligation bonds will fund these improvements. I PARKS HANDICAPPED ACCESSIBILITY PROGRAM This is a plan for a program to modify existing park facilities in order to make them handicapped accessible. L It would entail constructing hard surfaced paths, constructing ramps, modifying restrooms, shelters, etc. General Obligation bonds will fund these park improvements. v 297 r CAPITAL IMPROVEMENTS PROJECTS SCHEDULE OF PROJECTS BY YEARS AND FUNDING SOURCES 5,000 ----5 --- ------�---------�--- ---______0 __________ p 5,000 5,000 -----5,000 ----15,000 - PARKS HANDICAPPED ACCESS. PROGRAM 10,000 -10,000 - 10,000 -20,000 ----50:000 --------- ------10-00- ^-- 0 10,000 10,000 10,000 20,000 50,000 --------------------------- ----1111-- OP = Operating Revenues GO = General Obligation Bonds 298 GO /3? FUNDING PRIORFUTURE YEARS FY90 FY91 FY92 YEARS TOTAL CODE WATER COMPUTER SYSTEM REPLACEMENT 175,000 OP 175 000 r GO 300,000 -----1111- - _________ __ -300_000 ----1111-- ----1111-- 475,000 ----1111-- 0 0 0 0 475,000 BLOOMINGTON ST. WATER TANK 240,000 OP 130,000 110,000 GO 456,950 1---1111-- ---------- ---456,950 11111111-- 586,950 ---1111111 110,000 0 0 0 696,950 WATER MAINS: WASHINGTON & MADISON . 150,000 ---150,000 OP ----- ---------- p 11111111-- 0 150,000 ---1111--- 0 150,00 WATER PLANT EXPANSION 200,000 _^200,000 OP --------- -11111111- p ---------- 0 200,000 0 200,000 PARKS SIDEWALK REPLAC. PROGRAM 000 5 000 15 000 GO 5,000 ----5 --- ------�---------�--- ---______0 __________ p 5,000 5,000 -----5,000 ----15,000 - PARKS HANDICAPPED ACCESS. PROGRAM 10,000 -10,000 - 10,000 -20,000 ----50:000 --------- ------10-00- ^-- 0 10,000 10,000 10,000 20,000 50,000 --------------------------- ----1111-- OP = Operating Revenues GO = General Obligation Bonds 298 GO /3? CAPITAL IMPROVEMENTS PROJECTS DESCRIPTION OF PROJECTS — PARKS SHELTER REPLACEMENT PROGRAM — This project establishes a schedule for replacing existing park shelters as needed when it becomes more cost effective to replace as opposed to making extensive repairs. Parks Division operating revenues which are General Fund property taxes are funding these improvements. j NAPOLEON PARK RENOVATION The existing softball diamonds will be redesigned into a four -field complex and upgraded to girls' softball standards and dimensions. General Obligation bonds will fund the improvements to this park. PARKS AND RECREATION COMPLEX DESIGN The Parks and Recreation Commission wants to develop an outdoor complex adjacent to the new wastewater treat- ment plant. The primary focus of the complex will be high quality softball and soccer fields complete with s- lighting, fencing, backstops, bleachers, restrooms, parking and other associated features. The design will be funded by the Park Land Acquisition Reserve operating revenues which are hotel -motel taxes. HAPPY HOLLOW PARK SHELTER A 40 -year old picnic shelter/restroom will be replaced in Happy Hollow Park. General Obligation bonds will fund this project. WHETHERBY PARK PARKING LOT 1 This park is used by gardeners, soccer teams, softball players and picnickers. The parking lot will be 1 expanded to accommodate approximately 30 vehicles and the surface of the lot will be improved. General Obliga- tion bonds will fund this project. �I HICKORY HILL PARK PARKING AND SIDEWALK The parking lot in north Hickory Hill Park will be expanded by approximately 12 spaces and sidewalks will be constructed to lead to the shelters in both north and south Hickory Hill Park thus making the shelters accessible to the handicapped. General fund operation revenues are mainly property taxes and will fund these improvements. RESURFACE MERCER PARK TENNIS COURTS The existing courts will be resurfaced with a special colored, textured tennis court "paint" and re -striped. New nets and windscreens will be purchased. Parks Division operating revenues which are General Fund property taxes will fund this project. 299 137 CAPITAL IMPROVEMENTS PROJECTS SCHEDULE OF PROJECTS BY YEARS AND FUNDING SOURCES PRIOR FUTURE FUNDING YEARS FY90 FY91 FY92 YEARS TOTAL CODE _ PARKS SHELTER REPLACEMENT PROGRAM 25,000 50,000 75,000 OP ---------- ---------- ---------- ---------- ---------- ---------- 0 0 0 25,000 50,000 75,000 __________ __________ __________ _! NAPOLEON PARK RENOVATION ---------- ---------- 25,000 ---------- ---------- ---------- 250,000 275,000 ---------- '� 0 0 ______ 25,000 __________ __________ 0 250,000 275,000 PARKS & RECREATION COMPLEX DESIGN j ---------- 30,000 -------------------- ---------- 30,000 ---------- ---------- 0 30,000 0 0 0 30,000 I HAPPY HOLLOW PARK SHELTER i 3,500 ---35,000 -38,500 0 ------ -=-------- ---------- 0 3,500 ---------- ---------- 35,000 ---------- ---0 38,500 ---------- WETHERBY PARK PARKING LOT - --------- ---------- -----5,500 ---------- - ---_5,500 ---------- 0 0 5,500 0 5,500 _0 i HICKORY HILL PARK PARKING & SIDEWALK ------ ---- -----5,000 - --------- ---------- -----5,000 ---------- -' 0 0 5,000 0 0 5,000 RESURFACE MERCER PARK TENNIS COURTS GO m ' Lf GO 10,300 ---10,300 OP ------------------------------ -------------------- - 0 0 10,300 0 0 10,300 OP = Operating Revenues GO = General Obligation Bonds 300 /37 CAPITAL IMPROVEMENTS PROJECTS DESCRIPTION OF PROJECTS MERCER PARK SOFTBALL/BASEBALL FIELDS In FY88, two infields were renovated. One outfield will be filled-in and leveled to a proper slope in each fiscal year of 1989 and 1990. Then, the area between the fields will be landscaped and seeded in FY91. Parks Division operating revenues which are General Fund property taxes are funding these improvements. NEW PICNIC SHELTER IN CITY PARK A new 20' x 44' rectangular beam wood shelter will be built in Lower City Park. Parks Division operating revenues which are General Fund property taxes will fund this project. NEW RESTROOM IN LOWER CITY PARK A concrete block building will be constructed to replace the 50 year old existing facility. The new one will be larger, have better ventilation and be entirely accessible to the handicapped. General obligation bonds will fund this project. REPLACE CEMETERY'S STORAGE BUILDING This project consists of replacing the deteriorating storage building with a 26' x 40' standard painted steel pole building. Cemetery operating revenues will fund this project. WASTEWATER TREATMENT FACILITY A new treatment plant, interceptor sewers and storm sewers are bem metsing constructed plus the existing plant is beenhave bein9appliededfor, so trevenue from hat the esewer efeesehasEbeentreserved, andeGeneraldobligationnbonds willdbeasoldnto fund this project. BENTON AREA STORM SEWERS Storm sewers in the Benton Street area will be installed in conjunction with the sanitary interceptor sewers. General Obligation bonds and Community Development Block Grant funds will pay for this project. 301 �� L I CAPITAL IMPROVEMENTS PROJECTS SCHEDULE OF PROJECTS BY YEARS AND FUNDING SOURCES PRIOR i — FUTURE YEARS FY90 FY91 FY92 YEARS TOTAL MERCER PARK SOFTBALL/BASEBALL FIELDS ^ 36,000 ---------- ---------- 26,000 ---------- 5,000 ---------- 67,000 ---------- ---------- 36,000 __________ __________ — 26,000 __________ 5,000 0 0 67,000 — -------------------------- NEW PICNIC SHELTER IN CITY PARK ---------- ---------- ------,-500 9,500 ------------ 9,500 -------------------- Iii ---------�------=— - -----— 9 --------- - 0 — ..9,500 NEW RESTROOM IN LOWER CITY PARK --60,000 60,000 0 60,000 0 0 0 60,000 REPLACE CEMETERY'S STORAGE BLDG FUNDING CODE OP i OP GO -----9,800 — —9_800 OP ---------- ---------- ---------- --------- ---- 0 0 0 --9,800 ---------0 —_---9,800 — ---- WASTEWATER TREATMENT FACILITY 27,396,171 8,501,008 35,897,179 RB 1,800,000 1,800,000 OP 4,600,000 4,600,000 FA 1,300,000 1,300,000 GO 27,396,171 16,201,008 0 ---------0 ---------0 43,597,179 — ---------— BENTON AREA STORM SEWERS 342000 342,000 GO 245;000 245,000 HC ------�------------- -------------------- ---------- -- ------ 587,000 0 0 _0 0 587,000 OP = Operating Revenues GO = General Obligation Bonds RB = Revenue Bonds -� FA = Federal Aid HC = CDBG Funds 302 37 I CAPITAL IMPROVEMENTS PROJECTS DESCRIPTION OF PROJECTS PARK ROAD STORM SEWER DESIGN The design will be done for installing storm sewer from the intersection of Magowan Avenue and Park Road to the Iowa River via Granada Court and Manor Drive. General Obligation bonds will fund the design. WASHINGTON AREA STORM SEWERS Storm sewers in the Washington Street area east of First Avenue will be installed in conjunction with the sanitary interceptor sewers. General Obligation bonds will pay for this project. RAILROAD CROSSING SIGNALS Warning signals will be installed at the Kirkwood Avenue crossings at both Gilbert Court and Maiden Lane. The railroad company will do the work and the Iowa DOT will fund most of the project. Iowa City's share will be funded by Road Use taxes. DUBUQUE STREET DECELERATION LANE This project will provide a deceleration lane for southbound traffic on North Dubuque Street turning right onto Foster Road. Road Use taxes will fund this project. MELROSE AVENUE: BYINGTON TO HAWKINS DRIVE This project involves the reconstruction and widening of Melrose Avenue to 45' from Hawkins Drive to South Grand Avenue and to 37' from South Grand Avenue to Byington Road. Necessary storm sewers will be installed. General Obligation bonds and special assessments will fund this project. KIRKWOOD AVENUE: GILBERT TO DEFOREST This project reconstructs Kirkwood Avenue to four lanes from Gilbert Street to Gilbert Court and to three lanes from Gilbert Court to Summit Street and then two lanes from Summit Street to De Forest Street. General Obliga- tion bonds will fund this project. 303 I CAPITAL IMPROVEMENTS PROJECTS SCHEDULE OF PROJECTS BY YEARS AND FUNDING SOURCES _ PRIOR FUTURE FUNDING YEARS FY90 FY91 FY92 YEARS TOTAL CODE PARK ROAD STORM SEWER DESIGN 4,600 4,600 GO ---------- ---------- -------------------- -------------------- 0 4,600 0 0 0 4,600 WASHINGTON AREA STORM SEWERS_____ _ _________= __________ __________ GO CO RU RU SP GO 700,000 700,000 • 0 __________ 700,000 0 __________ __________ 0 0 __________ 700,000 __________ — RAILROAD CROSSINGS SIGNALS — 74700 74,700 4,,150 4,150 ---------- -----4,150 --- ------- ---------- ---------- -----4,150 J 0 ====83,000 0 0 0 =_ _83,000 DUBUQUE ST DECELERATION LANE 14,500 14,500 0 14,500 0 0 0 14,500 MELROSE AV: BYINGTON—HAWKINS —, 32,500 146,000 178,500 --265,500 — 265,500 0 0 411,500 444,000 ---------0 — ----32,500 KIRKWOOD AV: GILBERT TO DEFOREST 54,000 365,500 731,000 ---------- 1,150,500 ---------- ---------- ---------- 0 0 ---------- ---------- 54,000 365,500 731,000 1,150,500 GO = General Obligation Bonds SA = State Aid CO = Contributions —! RU = Road Use Tax SP = Special Assessments �t 1 f304 GO CO RU RU SP GO CAPITAL IMPROVEMENTS PROJECTS DESCRIPTION OF PROJECTS MORMON TREK/MELROSE INTERSECTION Left turning lanes will be added in the median of Melrose Avenue at Mormon Trek Boulevard. Road Use taxes will fund this project. EXTRA -WIDTH SIDEWALK: MORMON TREK This project involves reimbursement to developers for the additional 4' of sidewalk where an 8' sidewalk - bikeway is proposed along Mormon Trek Boulevard to Highway H1. Road Use taxes will fund this project. EXTRA -WIDTH PAVING The City pays the cost of collector and arterial street paving in excess of 28' in width. Road Use taxes will fund this project. ARTHUR STREET SIDEWALK ASSESSMENT This project provides for the placement of sidewalk along both sides of Arthur Street from Muscatine Avenue to Wayne Avenue. Road Use taxes will fund the sidewalk on City property. The remainder will be funded by Special Assessments. GILBERT STREET/BURLINGTON INTERSECTION A left turning lane and new traffic signals will be provided for west -bound traffic on Burlington turning onto Gilbert and north- and south -bound traffic on Gilbert Street turning onto Burlington Street. Road Use taxes will fund these improvements. GILBERT STREET/HIGHWAY 6 INTERSECTION This project involves the addition of right turning lanes at the intersection of Gilbert Street and Highway 06. State Aid and Road Use taxes will fund this project. 305 I L 137 CAPITAL IMPROVEMENTS PROJECTS SCHEDULE OF PROJECTS BY YEARS AND FUNDING SOURCES PRIOR FUTURE FUNDING YEARS FY90 FY91 FY92 YEARS TOTAL CODE MORMON TREK/MELROSE 34 000---34_000 RU -------- 0 34,000 0 0 0 34,000 EXTRA WIDTH SIDEWALK: MORMON TREK -- -----5,000 -----5,000 ---- 5,000 ---- 5,000 ----20,000 RU 0 -----5,000 5,000 5,000 5,000 20,000 EXTRA WIDTH PAVING 4,600 38,400---43,000 ---- ------- ---------- ---------- — 4,600 38,400 -------0 0 ----0 43,000 ARTHUR ST. SIDEWALK ASSESSMENT 11 200 11,200 Rul SP RU RU RU SA r'7 v 306 / 37 —.-- X300 --------- 300 ------- 500 0 11,500 ---- —=--0 ----11 -------�____ -------0 GILBERT ST/BURLINGTON INTERSECTION 96,000 ---------- ----96,000 — -------------------- 0 ---------- 0 0 ---------- 96,000 —0 --- 96,000 — GILBERT ST/HWY 6 INTERSECTION 4,000 27,500 31,500 16,500 16,500 ---------- ------,--- - 0 ---------- 4,000 0 ---------- ---------- 0 000 ----44,000 =--__—,--- RU = Road Use Tax SP = Special Assessments SA = State Aid Rul SP RU RU RU SA r'7 v 306 / 37 —.-- CAPITAL IMPROVEMENTS PROJECTS DESCRIPTION OF PROJECTS N. HIGHWAY #1 CAPACITY IMPROVEMENTS Highway H1 will be reconstructed from I-80 north approximately .45 mile to a four -lane facility with a raised median and left -turning lanes at Northgate Drive and Highlander Inn Drive and realignment of the on and off ramps to I-80. This project is a RISE and 4R project. Iowa City's portion of funding will come from operating revenues. BRIDGE AND CULVERT PROJECTS PLANNING Several bridge replacement projects and stormwater culverts have been requested. Work for design or studies of the individuals projects will be funded by General Obligation bonds. SUMMIT STREET BRIDGE REPLACEMENT This project provides for the redesign and replacement of the Summit Street bridge spanning the Heartland Rail Corporation tracks. This project will also include the removal and replacement of pavement on Summit Street from Sheridan Avenue to Walnut Street. Federal grants and General Obligation bonds will fund this project. BENTON STREET BRIDGE WIDENING This project will provide for the design, widening and rehabilitation of the Benton Street bridge over the Iowa River from the existing two-lane to a four -lane facility. Federal grants and General Obligation bonds will fund this project. MAIDEN LANE PEDESTRIAN BRIDGE A pedestrian bridge will be constructed spanning Ralston Creek and connecting the portions of Maiden Lane on either side of the creek. Road Use taxes will fund this bridge. PIER SCOUR ELIMINATION This project entails the installation of rip rap around the piers of the Park Road and Iowa Avenue bridges which span the Iowa River. The rip rap will protect the piers where the Iowa River current has displaced backfill, a condition referred to as scour. General Obligation bonds will funds this project. 307 - CAPITAL IMPROVEMENTS PROJECTS SCHEDULE OF PROJECTS BY YEARS AND FUNDING SOURCES PRIOR FUTURE FUNDING YEARS FY90 FY91 FY92 YEARS TOTAL CODE N. HWY 1 CAPACITY IMPROVEMENT _ 62,800 54,930 117,730 OP - 376,200 468,834 ---------- ---------- 845,034 SA ---------- 439,000 -------------------- 523,764 0 0 0 ---------- 962,764 BRIDGE & CULVERT PROJECTS PLANNING -' 25,000 25,000 25,000 75,000 GO - 0 ---------- ----25,000 ----25,000 ------ - 25,000 0 75,000 - SUMMIT ST BRIDGE REPLACEMENT 78,000 244,700 322,700 GO ---------- ---------- 628,800 ---------- 628,800 ---------- FA ---------- 0 ---------- 0 0 78,000 873,500 951,500 - BENTON ST BRIDGE WIDENING - 425,655 767,553 383,777 1,576,985 FA 844,113 ---------- 422,056 ---------- ---------- 1,266,169 ---------- GO ---------- 425,655 ---------- 1,611,666 805,833 ------0 ---------0 2,843,154 MAIDEN LANE PEDESTRIAN BRIDGE I - 25,000 25,000 50,000 RU 0 25,000 25,000 0 0 50,000 PIER SCOUR ELIMINATION - 3,500 ---------- 39,500 ---------- 43,000 ---------- GO ---------- 0 -----------------'-- 3,500 0 0 39,500 43,000 OP = Operating Revenues SA = STATE AID FA = Federal Aid i- RU = Road Use Tax GO = General Obligation Bonds j._� 308 1.37 CAPITAL IMPROVEMENTS PROJECTS DESCRIPTION OF PROJECTS MELROSE AVENUE BRIDGE REPLACEMENT This project will provide for the design and replacement of the Melrose Avenue bridge which spans the Heartland Rail Corporation tracks along with the design and reconstruction of Melrose Avenue from Hawkins Drive to Olive Court in University Heights. Federal grants and General Obligation bonds will fund this project. WOOLF AVENUE BRIDGE DECK REPLACEMENT This project will provide for the design and replacement of the deck on the Woolf Avenue bridge spanning Highway 6 and the CRANDIC Railroad. Federal grants and General Obligation bonds will fund the project. AIRPORT RUNWAY 17/35 The Airport Master Plan includes rehabilitation of Runway 17/35, a taxiway and an apron. The FAA has approved a federal grant and Airport Operating revenues have been reserved for this project. AUTOMATED WEATHER OBSERVATION SYSTEM An application has been submitted for federal grant from the FAA for installation of an Automated Weather Observation System (AWOS II) and Segmented Circle. Airport operating revenues have been reserved for the City's share of the project. AIRPORT RUNWAY 06/24 The Airport Master Plan includes rehabilitation of Runway 06/24. An application for federal grant from the FAA has been submitted. Airport operating revenues have been reserved for Iowa City's share of the project. AIRPORT RUNWAY 12/30 The Airport Master Plan includes rehabilitation of Runway 12/30. An application for federal grant from the FAA has been submitted. Airport operating revenues have been reserved for Iowa City's share of the project. 309 /3/ CAPITAL IMPROVEMENTS PROJECTS SCHEDULE OF PROJECTS BY YEARS AND FUNDING SOURCES PRIOR FUTURE YEARS FY90 FY91 FY92 YEARS MELROSE AVE. BRIDGE REPLACEMENT FUNDING TOTAL CODE 82,500 234,600 317,100 614,400 614,400 ---------- ---------- ---------- -11111111- 1111------ ---------- ----1111-0 --- 82,500 ----1111-0849,000 -1111-0 - -931,500 -- --- WOOLF AVE. BRIDGE DECK REPLACEMENT 35,500 126,600 162,100 284,400 284,400 ---�------ 0 0 0 35,500 411,000 446,500 AIRPORT RUNWAY 17/35 GO FA FA I /37 281,925 281,925 31,325- FA OP 31,325 ---------- ---------- ---------- ---------- 1111-1-325 313,250 -----1111- 0 0 0 0 313,250 AUTOMATED WEATHER OBSERVATION SYSTEM 66,747 66,747 FA 7,416 ---1111--- ---------- 7,416 -1111----- OP 11111111-- - 0 ----1111-- 74,163 ---------- 0 0 0 --_-74,163 AIRPORT RUNWAY 06/24 256,932 256,932 FA 28,548 ---------' 11111111'- -- --28_548 OP ----1111-- 0 11111111-- 0 1111-1111- 285,480 0 285,480 1111-0 AIRPORT RUNWAY 12/30 151,875 151,875 FA 16,875 ---------- 16,875 ---------- OF ---------- 0 ---------- 0 ---------- 0 11111111-- 168,750 0 168,750 GO = General Obligation Bonds FA = Federal Aid OP = Operating Revenues 310 /37 CAPITAL IMPROVEMENTS PROJECTS DESCRIPTION OF PROJECTS AIRPORT: NEW TAXIWAY The Master Plan includes construction of a new taxiway. An application for Federal grant from the FAA has been submitted. Airport operating revenues have been reserved for Iowa City's share of the project. AIRCRAFT PARKING APRON There is a need for more hard -surfaced parking and tie -down space for aircraft. An application for Federal grant from the FAA has been submitted. Airport operating revenues have been reserved for the City's share of the project. ANIMAL CONTROL FACILITY The cities of Coralville and Iowa City have entered into a 28E Agreement to expand and operate Iowa City's current Animal Control facility on a joint basis. Operating revenues from Iowa City's General Fund will pay for Iowa City's share. Coralville will contribute the remainder. MONITORING WELL INSTALLATIONS To comply with State Hydrogeologic Requirements, wells will be installed at the landfill to monitor groundwater leachate. Landfill operating revenues will fund this project. CIVIC CENTER BUILDING PLAN The Civic Center will be remodeled and added onto in order to both accommodate the needs of Police and Fire Departments and also to provide office space for employees who are currently working in rented offices. General Fund operating revenues and Certificates of Participation will fund this project. MAYOR'S YOUTH PROJECTS General Fund operating revenues will be allocated for the Mayor's Youth Program to have funds with which to match state or federal grants. 311 i AIRPORT: NEW TAXIWAY ^ AIRCRAFT PARKING APRON M ANIMAL CONTROL FACILITY CAPITAL IMPROVEMENTS PROJECTS SCHEDULE OF PROJECTS BY YEARS AND FUNDING SOURCES PRIOR FUTURE FUNDING YEARS FY90 FY91 FY92 YEARS TOTAL CODE 468,000 468,000 FA ---52_000 52 000 OP ---------- -'-------- - --------" ------,- 0 0 520,000 -0 ---------0 520,000 112,500 112,500 FA ----12,500 ----12,500 OP -------------------- ---------- ---'------ 0 0 --------0 125,000 0 125,000 1.37 214,961 214 961 OP ----57,039 - 57;039 CO J __________ 0 272,000 _________ 0 __________ ---------0 0 ________________-•--- ---------- 272 000 � --------- ---------- _ . i MONITORING WELL INSTALLATION ---------- 200,000 ---------- ---------- 200,000 OP -' ---------0 ---------- - 200,000 ---------- ---------0 ---------- ---------- ---------- 0 0 -------= - ---------- ---------- 200,000 ------ CIVIC CENTER BUILDING PLAN 300,000 600,000 1:300000 1,300;000 --_------ r r OP - 300,000 600,000 1,600,000 0 0 _ 2,500,000 ---------- J MAYOR'S YOUTH PROJECTS Ii 5,000 5,000 OP J ---------- 0 ---------- 5,000 ---------- 5,000 -----5,000 ---------- 5,000 0 -_--15,000 15,000 FA = Federal Aid OP = Operating Revenues CO = Contributions CP = Certificates of Participation 312 1.37 CAPITAL IMPROVEMENTS PROJECTS DESCRIPTION OF PROJECTS CURB RAMP INSTALLATION _ ! This is a continuing program which provides design and construction of curb ramps at intersections of existing sidewalks and streets. Community Development Block Grants fund the construction. General Fund operations provide the design. 313 U CAPITAL IMPROVEMENTS PROJECTS SCHEDULE OF PROJECTS BY YEARS AND FUNDING SOURCES PRIOR FUTURE FUNDING YEARS FY90 FY91 FY92 YEARS TOTAL CODE CURB RAMP INSTALLATION 1,000 1,000 1,000 1,000 4,000 OP _____5,000 _____7,000 _____6,000 _____6,000 ____24,000 HC 6,000 8,000 7,000 7,000 0 28,000 GRAND TOTALS: 30,569,626 20,762,601 3,438,113 2,200,050 2,840,500 59,810,890 OP = Operating Revenues HC = CDBG Funds 314 CAPITAL IMPROVEMENT PROGRAM PROPOSED PROJECTS NOT FUNDED PROJECT ESTIMATED COST MELROSE AVENUE IMPROVEMENTS $ 924,000 KEOKUK STREET SIDEWALK IMPROVEMENTS 30,200 IOWA RIVERBANK STABILIZATION 76,200 BROOKSIDE DRIVE AND SECOND AVENUE BRIDGES IMPROVEMENT 425,500 HIGH STREET STORM SEWER 62,500 -- FAIR MEADOWS AREA STORM SEWER IMPROVEMENT 607,500 HOLLYWOOD BOULEVARD IMPROVEMENT 82,500 I F STREET CULVERT REPLACEMENT PROJECT 294,000 DODGE STREET PAVING IMPROVEMENT 665,000 FOURTH AVENUE CULVERT REPLACEMENT 294,000 SOLID WASTE INCINERATION/REFUSE DERIVED FUEL SOUTHGATE STREET IMPROVEMENT 463,000 RIVER STREET IMPROVEMENT, RIVERSIDE DRIVE TO WOOLF AVENUE 478,000 ROHRET ROAD PAVEMENT IMPROVEMENT 412,000 = ROCHESTER AVENUE BRIDGE DECK REPLACEMENT 141,000 PARKS AND RECREATION COMPLEX 1,512,000 ! . MERCER PARK PARKING LOT RESURFACING 40,000 ` CITY PARK TENNIS COURTS 132,000 WILLOW CREEK PARK PARKING LOT 21,000 j SCOTT BOULEVARD PARK DEVELOPMENT 82,500 LIGHTING - UNIVERSITY SOFTBALL COMPLEX 120,000 DEVELOPMENT OF RYERSON'S WOODS 44,000 j MINI -GREENHOUSE 5,500 GOVERNOR STREET WALL - OAKLAND CEMETERY 68,400 FRISBEE GOLF COURSE 7,200 - E WEST LANDFILL ASPHALT RUNWAY 8,000 i FIRE DEPARTMENT TRAINING FACILITY 322,520 POLICE AND FIRE RADIO SYSTEMS 989,920 MOBILE DATA TERMINALS - POLICE 225,000 r i *This project is determinant upon future state or federal requirements (! regarding the landfill. Possible cost of such a project could range from $6 million to $20 million. 315 r I V INDEX OF BUDGET UNITS BY DEPARTMENT ADMINISTRATION City Council . . . . . . . . . . . . . . . . . . . . . . . . . . . . CityClerk. . . . . . . . . . . . . . . . . . . . . . . . . . . Legal Department . . . . . . . . . . . . . . . . . . . . . . . . . . _ Economic Development . . . . . . . . . . . . . . . . . . . . . . . . CityManager . . . . . . . . . . . . . . . . . . . . . . . . . . . . Human Relations . . . . . . . . . . . . . . . . . . . . . . Civil Service Commission . . . . . . . . . . . . . . . . . . . . . . Civil Rights. .. . . . . . . . . . . . . . . . . . . . . . . . . Human Rights Commission . . . . . . . . . . . . . . . . . . . . . . j Energy Conservation . . . . . . . . . . . . . . . . . . Resources Conservation Commission . . . . . . . . . . . . . . . Broadband Telecommunications Operations . . . . . . . . . . . . . . Broadband Telecommunications Commission . . . . . . . . . . . . . . Broadband Telecommunications Reserves . . . . . . . . . . . . . . . Equipment Maintenance . . . . . . . . . . . . . . . . . . . . . . . Transit Equipment Maintenance . . . . . . . . . . . . . . . . . . . FINANCE 7 r PLANNING & PROGRAM DEVELOPMENT Finance Administration . . . . . . . . . . . . . . . . . . . . . . . Accounting. . . . . . . . . . . . . . . . . . . . . . . . Central Procurement Services . . . . . . . . . . . . . . . . . . . . Treasury. . . . . . . . . . . . . . . . . . . . . . . . . . . . Word Processing . . . . . . . . . . . . . . . . . . . . . . . . . . Data Processing . . . . . . . . . . . . . . . . . . . . . . . . . . Risk Management . . . . . . . . . . . . . . . . . . Non -Operational Administration . . . . . . . . . . . . . . . . . . . Parking Operations . . . . . . . . . . . . . . . . . . . . . . . . . Parking Reserves. . . . . . . . . . . . . . . . . . . . . . . Central Supply & Print . . . . . . . . . . . . . . . . . . . . . . . PPD Administration. . . . . . . . . . . . . . . . . . . . Urban Planning & Development . . . . . . . . . . . . . . . . . . . . Riverfront Commission . . . . . . . . . . . . . . . . . . . . . . . Design Review Committee . . . . . . . . . . . . . . . . . . . . . . Planning & Zoning Commission . . . . . . . . . . . . . . . . . . . . Historic Preservation Commission . . . . . . . . . . . . . . . . . . JCCOG Administration. . . . . . . . . . . . . . . . . . . . JCCOG Transportation Planning . . . . . . . . . . . . . . . . . . . JCCOG Rural Planning . . . . . . . . . . . . . . . . . . . . . . . JCCOG Human Services Planning . . . . . . . . . . . . . . . . . . . 316 PAGE 56 59 63 66 69 72 75 99 102 126 130 239 243 244 281 285 76 79 83 86 89 92 95 103 199 203 288 105 108 112 113 114 115 251 255 258 260 137 POLICE DEPARTMENT FIRE DEPARTMENT HOUSING & INSPECTION SERVICES LIBRARY PARKS & RECREATION Water Operations . . . . . . . . . . . . . . . . . . . . • • • • 218 ^, I Water Reserves . . . . . . . . . . . . . . . . . . . . 263 7269 COBG Metra Entitlement. . . . . . . ' 223 Rental Rehab . . . . . . . . . . . . . . . . . . . . . . . Landfill Reserves . . . . . . . . . . . . . . . . . . 116 PUBLIC WORKS Engineering . . . . . . . . . . . . . . . . . . . . . . . 119 Public Works Administration . . . . . . . . . . . . . . . 131 Traffic Engineering . . . . . . . . . . . . . . . . . . . . . . . . 134 Street System Maintenance . . . . . . . . . . . . . . . . . . . 207 - Pollution Control Operations . . . . . . . . . . . . . . . . . . . . 21 Pollution Control Reserves. . . . . . . . . . . . • • • • • • • • • 2144 � POLICE DEPARTMENT FIRE DEPARTMENT HOUSING & INSPECTION SERVICES LIBRARY PARKS & RECREATION Water Operations . . . . . . . . . . . . . . . . . . . . • • • • 218 ^, Water Reserves . . . . . . . . . . . . . . . . . . . . . • • • 219 — Refuse Collection Operations . . . . . . . . . . . . . . . . . . . ' 223 Landfill Operations . . . . . . . . . . . . . . . . . . . . . . ' ' 227 — Landfill Reserves . . . . . . . . . . . . . . . . . . . . . . . . ' Police Administration . . . . . . . . . . . . . . . . . . . . . . . 145 I'! 148 I Patrol . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152 Criminal Investigation . . . . . . . . . . . . . . . . . . . . . . . 155 Records and Identification . . . . . . . . . . . . . . . . . . . . . 158 Community Services Bureau . . . . . . . . . . . . . . . . . . . . . 165 Animal Control. , Fire................................ 161 I H&IS Administration . . . . . . . . . . . . . . . . . . . . . . . . 172 Building Inspection . . . . . . . . . . . . . . . . . . • • • • ' ' 175 f Housing Inspection. . . . . . . . . . . . . . . . • • • • ' ' ' 179 Housing Commission/Appeals Board . . . . . . . . . . . . . . . . . . — 273 ` Assisted Housing Section B Existing . . . . . . . . . . . . . . . . Assisted Housing Public Housing . . . . . . . . . . . . . . . . . . Z19 Assisted Housing Section 8 Vouchers . . . . . . . . . . . . . . . . II Library.... 187 ' Board of Library Trustees . . . . . . . . . . . . . . . . . . . . • y Government Buildings . . . . . . . . . . . . . . . . . . . . . . . . 96 r 122 C.B.D. Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . _ 138 Forestry/Horticulture . . . . . . . . . . . . . . . . . . . . . . . 142 Cemetery . . . . . . . . . . . . . . . . . . . . . . . 180 Recreation . . . . . . . . . . . . . . . . . . . . . . . • • • ' ' ' 184 Parks............................... 317 /3 — e Parks & Recreation Administration . . . . . . . . . . . . . . . . . 190 m Parks & Recreation Commission . . . . . . . . . . . . . . . . . . . 193 j SENIOR CENTER Senior Center 194 Senior Center Commission. . . . . . . . . . . . . . . . . . . . . . 198 AIRPORT Airport Operations. . . . . . . . . . . . . . . . . . . . . . . . . 229 " Airport Commission. . Airport Reserves. . . . . . . . . . . . . . . . . . . . . . 233 N . . . . <: PUBLIC TRANSIT Public Transit Operations . . . . . . . . . . . . . . . . . . . . . 234 Public Transit Reserves . . . . . . . . . . . . . . . . . . . . . . 238 I NOT CONSIDERED PART OF A DEPARTMENT DEBT SERVICE FUND: l EMPLOYEES BENEFITS TRUST: Road Use Tax. . . . . . . . . . . . . . . . . . . . . . . . . . . . 249 UDAG Repayment. . . . . . . . . . . . . . . . . . . . . . . . 272 Energy Conservation Program . . . . . . . . . . . . . . . . . . . . 291 Risk Management Loss Reserve. . . . . . . . . . . . . . . . . . . . 292 �I I q`` w �Y I`i t w+ L 318 ........... City of Iowa City MEMORANDUM DATE: January 18, 1989 TO: Memo for Record Only FROM: City Manager RE: Material Mailed to Council Only Memoranda from the City Manager: a. Budget Mork Session 138 b. Recycling 139 c. Economic Development d. Legislative Positions - Chamber of Commerce i t. FY90 Financial Plan (copy of memo sent to all board/commission members) Memorandum from the Finance Director regarding informal forum - school enrichment tax. /#3 Copy of letter from City Manager to President Hunter Rawlings regarding fire safety issues at fraternity houses. Letter from Evelyn Kral regarding property taxes. /45 Copy of letter from Iowa Civil Rights Commission closing file on complaint regarding Brian A. Dennis. Downtown Iowa City Parking Study. I7 City of Iowa City MEMORANDUM Date: January 17, 1989 i To: City Council i From: City Manager Re: Budget Work Session The next scheduled budget work session is Tuesday, January 31, at 6:30 p.m. in the City Council Chambers. Please mark your calendars. i bj/pc2 cc: News Media ,I i it i IN City of Iowa City MEMORANDUM Date: January 18, 1989 To: City Council From: City Manager Re: Recycling In order that we may begin preparing for future recycling programs, the Department of Public Works has been actively engaged in securing informa- tion concerning the recycling activities of other communities throughout the country. We have also discussed with private businesses their interest in possible purchase of or merely taking the recycled goods off our hands. We have discovered a company in Minnesota that appears to be willing to remove our white goods (refrigerators, ovens). They would assume responsibility for these materials and thereby lessen the likeli- hood of the City needing to become licensed as a small hazardous waste generator. We continue to discuss with them a future arrangement. We have also spoken with the Reynolds Aluminum Company in Des Moines to determine if they would be interested in doors, windows, or other aluminum home products. An Iowa based company (Polymer Products) has expressed interest in plastic and another company in glass. I wanted to take this opportunity to update you on some of our work, and we will begin deve- loping more specific recommendations over the next few months. tp2-1 cc: Chuck Schmadeke /39 City of Iowa City MEMORANDUM Date: January 17, 1989 To: City Council From: City Manager Re: Economic Development At our most recent ICAD Board meeting, we continued to discuss the possibility of some type of area -wide economic development conference. The purpose of the conference is to discuss with all interested parties the economic development process and determine the necessary role for all participants in this process. Specifically, we will need to determine the City Council's desire with respect to economic development policy and it is likely that the City Council will be invited to participate. The program has been tentatively scheduled for March 7 with ICAD as the sponsor. I will keep you advised. SJA/sp/PC . ............ r City of Iowa City MEMORANDUM Date: January 16, 1989 To: City Council From: City Manager Re: Legislative Positions - Chamber of Commerce Attached is a copy of the various legislative positions that were approved by the Chamber of Commerce Board of Directors. These positions will be directed to our area legislators. tpl-11 cc: Department Directors LEGISLATIVE COUNCIL POSITION DRAFT STATUS AS OF JANUARY 6, 1989 POSITIONS APPROVED BY CHAMBER BOARD OF DIRECTORS: Education (Part 1) University Competition With Private Enterprise Avenue Of Saints Community Economic Betterment Account Grants (CEBA) Expansion Of Oakdale Corrections Facility POSITIONS UNDER REVIEW BY BOARD: Road Use Tax Allocation Formula Education (Part II: Asbestos S School Standards) POSITIONS AWAITING BOARD REVIEW: Unfunded Legislative Mandates Higher Education Studies University of Iowa Health Science Center Municipality Publication/Notice Requirements University Capital Improvements /0/ Draft Position 4 Local Government Subcommittee Recommended by Legislative Council October 20, 1988 UNFUNDED LEGISLATIVE MANDATES Position in Brief Action to oppose unfunded legislative mandates on local governments. Background in recent years, the Iowa legislature has imposed upon city and county governments and school boards a number of additional burdens without providing sufficient financing to cover the cost to local governments of the new requirements. Some local jurisdictions have had to go into debt to pay for the mandated programs; others have been forced to increase available revenues through local sales taxes, vehicle taxes, user fees or property taxes, or by cutting other services. Following are just three examples that illustrate the problem: 1. License rates under the new liquor control law are set by the state government, yet the policing and administration of this program is the responsibility of the local government. The income generated bears no relationship to the cost of enforcement and administration, and local governments cannot adjust fees accordingly. 2. The State of Iowa in 1986 extended Its Hazardous Chemicals Risks Right -to - Know Act to include public schools. The statute requires local school systems to communicate all of the law's provisions to their employees, to advise employees of the chemical hazards to which they are exposed while at work, and to establish a management guide for compliance. These tasks have consumed an extraordinary number of hours, all without additional funding. Further, ongoing monitoring Is required with no related funding. 3. The state has proposed new social welfare rules changing standards of county services and assistance to people with chronic mental health problems, mental retardation and developmental disabilities. it is estimated that this will cost Johnson County about $50,000, but no state funding is expected. Also, the Iowa legislature last year passed two bills increasing human services programs, with a substantial Increase in demands on local administration, but no financing was provided. The Chamber Position As a general rule, the Chamber believes that new government programs or additional requirements in existing government programs should not be enacted without the funding to pay for them. Further, the Chamber opposes any action by state or federal governments that would Impose additional statutory requirements on cities, counties or schools boards unless reasonable funding also Is appropriated to avoid adding to existing financial burdens at the local level. 0 H N DEJ:ccpol-lg4 /411 Draft Position ^- University Subcommittee Recommended by Legislative Council October 20, 1988 HIGHER EDUCATION STUDIES Position In Brief Action to support studies of the higher education system in Iowa and monitor their impact on the Iowa City area. Background Three separate studies of the higher education system in Iowa are currently under way or will be conducted over the next year under the auspices of the State Board of Regents, the Governor and the General Assembly. The Board of Regents has been conducting an extensive review (often referred to as an "audit") of the three universities and the two special schools. The audit is intended to highlight strengths and weaknesses, identify needs, point out inefficiencies, and justify the Regents' request for additional funding. The initial phase of the audit is scheduled to be completed in November 1988, while phase two is to be completed in November 1989. The consulting firm of Peat Marwick h Main has a $1,300,000 contract to conduct the study in cooperation with Institutional and board office staff. A study of higher education in Iowa initiated by Governor Terry Branstad is also being conducted by Peat Marwick dt Main under a $200,000 contract. The completion date is January 1989. Regents President Marvin Pomerantz is a member of the steering committee, and David Vernon, UI acting vice president for academic affairs, serves on the advisory group. In addition, a Legislative Study Committee has been formed to take a look at the higher education system in the state. It is to complete its work before the 1990 legislative session. Senators Richard Varn of Solon and Dale Tieden of Elkader and Representatives Johnie Hammond of Ames and J. Brent Siegrist of Council Bluffs are the legislative members. There are five citizen members, including former Lieutenant Governor and former Regent Arthur Neu of Carroll and former Regent Harry Slifa of Cedar Falls. The co-chairs are Roxanne Conlin and Edgar H. Bittle of Des Moines. The Chamber Position The Iowa City Area Chamber of Commerce believes that the processes of self -study and external review can be helpful in determining whether The University of Iowa, the State Board of Regents, and all higher education in Iowa are utilizing tax dollars wisely and are operating efficiently. Therefore, the Chamber supports these studies and looks forward to reviewing the results and recommendations as they are made public. In addition, the work and progress of these three study groups should be carefully monitored, and the Chamber should be Informed of any impact the recommendations would have on the greater Iowa City community. Finally, the Chamber should be prepared to communicate its interest and concerns to Iowa City area legislators. Y Y tl DEJiccpol-u2 Draft Position 3a University Subcommittee Recommended by Legislative Council December 1, 1988 UNIVERSITY OF IOWA HEALTH SCIENCE CENTER Position in Brief Support the programs of The University of Iowa Health Science Center, which benefit the Iowa City area and the entire state both economically and with excellent health care. Background The University of Iowa Health Science Center (University of Iowa Hospitals and Clinics, College of Medicine, College of Dentistry, College of Nursing and College of Pharmacy) has a long history of academic excellence, creative research and innovative patient care. The quality of the center's programs is recognized internationally, nationally and locally. The greatest resource of the Health Science Center is the talented staff, now numbering over 9,400, who develop and carry out the missions of the center. They are an integral part of the Iowa City community. The public frequently hears media coverage of the center's patient care, research and educational activities, but seldom is the economic impact of the Health Science Center discussed. Examples of the educational and financial impact of the Health Science Center on the State of Iowa. Iowans have access to excellent health care. Many of the health professionals serving in Iowa have had training at the University of Iowa Health Science Colleges or University of Iowa Hospitals and Clinics (UIHC). — 50 percent of Iowa's practicing physicians are U of I College of Medicine and/or UiHC residency program graduates. — 80 percent of Iowa's dentists are U of I College of Dentistry and/or UiHC residency program graduates. — 50 percent of Iowa physical therapists are graduates of the U of 1 Program in Physical Therapy and/or U1HC physical therapy internships. Note: Similar figures are not available as yet for other health science college/professional and technical training program graduates. The aggregate impact of annual expenditures of the University Hospitals and the College of Medicine on the state of Iowa's economy is also very significant. Professors Barnard and Boe of the University of Iowa College of Business Administration found that expenditures by The University of Iowa generate a multiplied income effect at the state level that is 3.54 times greater than the original expenditures. Applying this figure to University Hospitals' 1986-87 expenditures within Iowa of approximately $290 million results in an economic Impact of $1.026 billion within our state. Johnson County/Iowa City economic impact of the University of Iowa Hospitals and Clinics. The University of Iowa Hospitals and Clinics (UIHC) serves as Iowa's Comprehensive Tertiary Care Referral Center, caring for patients from every Iowa /TI Ui Health Science Center - Page 2 county, other states and countries. Approximately 90 percent of these patients come from outside Johnson County. This past year, more than 33,000 patients were admitted to the UIHC, and nearly 403,000 patients were cared for in clinics. The UIHC also trains more than 2,300 health science students in 35 programs each year and serves as a major center for clinical research and development. These UIHC programs plus huge investments in modern technology and facilities have a major impact on the greater Iowa City community. For example: -- With 7,187 staff including 1,160 doctors in 125 specialties and sub- specialties, the UIHC is Iowa City's largest employer and pays approximately 30 percent of all salaries and wages in Johnson County. The salaries for the health science colleges and related units represent an additional 6 percent of all salaries in Johnson County, for a total exceeding 36 percent of all salaries in the county. -- The current operating budget for the UIHC is approximately $224 million, and an additional $26 million in annual capital expenditures ($264 million since 1970 -- none from state -appropriated tax dollars) is invested in phased replacement of outmoded facilities and in acquisition of new technology. The annual take home payroll of UIHC staff residing in Johnson County ($111.6 million), purchase of goods and services from Johnson County businesses by the UiHC ($14.7 million) and by contractors for UIHC construction projects ($5.6 million) totals $131.9 million. Professors Barnard and Boe estimated that the "multiplier effect" of University of Iowa expenditures on the local Iowa City area economy is 1.54 times greater than the original expenditures. Applying this multiplier effect to the $131.9 million of UIHC expenditures on the local economy means that the annual expenditures generate $197.8 million of income within our community. UiHC expenditures (per U.S. Chamber of Commerce estimates) also generated $81 million in retail sales, $72.5 million in bank deposits and 3,400 jobs In the Iowa City/Johnson County business sector; and it is estimated that UIHC patient and visitor expenditures within our community for motels, meals and service station products amounted to more than $9 million. (Source: Report of the Chamber of Commerce Task Force on Health Care, March 11, 1988, updated to reflect July 1, 1988 figures)._ Research Funding. External research funding won by University of Iowa faculty is now over $115 million per year. In the year 1986-87, more than $73 million in research funding was brought to the University by faculty in the UI health colleges. The Chamber Position The people of the State of Iowa are the beneficiaries of the University of Iowa Health Science Center with excellent health care. The Health Science Center benefits from its location in Johnson County/Iowa City, a community of excellence. The economic impact on the region is significant. This symbiotic relationship should be encouraged for further growth. The Iowa City Area Chamber of Commerce strongly supports the programs of the University of Iowa Health Science Center. Y 8 9 ccpol-u3a /4q Draft Position 3a Local Government Subcommittee Recommended by Legislative Council December 1, 1988 MUNICIPALITY PUBLICATION/NOTICE REQUIREMENTS Position in Brief Cities, counties and school boards should be permitted to publish basic public information in pamphlet form for review by interested citizens, rather than in newspapers. Background A current Iowa law, Section 372.13(6), requires that cities publish minutes of city council proceedings and total expenditures and receipts in a newspaper of general circulation in the city within 15 days following the meeting. Cities of more than 150,000 population, however, may either comply with this publication requirement or print a pamphlet containing such information and furnish copies to the city library, to the daily newspapers, and to citizens who come to the City Clerk's office and request a copy of the pamphlet. Cities of less than 150,000 population do not have the option and must publish. Counties and school boards face similar publication requirements. Sections 331.303(6), 349.16 and 349.18 of the Iowa Code require all county boards of supervisors to publish their proceedings, a schedule of bills allowed, the report of the county treasurer (including a schedule of receipts and expenditures), all claims allowed, etc. And, Section 279.35 of the Iowa Code requires that proceedings and bills and claims allowed by school boards shall be published. in the 1988 legislative session, the issue was addressed by House Study Bill 723, which would have extended to all Iowa cities the option to publish the required information in pamphlet form. The bill was debated in the House Local Government Committee but failed to pass out of the committee. Opposition came from local newspapers. The city manager of Iowa City estimates that the amendment would save Iowa City $7,600 a year. The League of Municipalities indicates that a petition was signed by the Clerks of 180 different Iowa cities supporting this legislation. The Chamber Position The Iowa City Area Chamber of Commerce supports the passage of legislation that will grant to all municipalities, counties and schools boards the option of printing a pamphlet containing basic public information such as official proceedings, receipts and expenditures, and making copies available to the city library, to local newspapers and to the public. N 8 9 DEJ:ccpol-lg3a MV Draft Position I University Subcommittee Recommended by Legislative Council December 1, 1988 UNIVERSITY CAPITAL IMPROVEMENTS Position in Brief Support for critical University of Iowa capital improvement and maintenance priorities.. Background Top priorities of The University of Iowa for fiscal years 1990 and 1991 include requests for funding to meet the basic infrastructure and maintenance needs of University structures, as well as the addition of undergraduate classroom space. Requests will also be made to address needs in the Pharmacy College and renovation of the International/Continuing Education Center. These priorities are reflected in the 10 -year building program for the state universities recommended by the State Board of Regents for fiscal years 1990-99. The first priority is the commitment to a program of improving fire and environmental safety. A relatively nominal annual request of $500,000 for each of the next 10 years is made in that regard. This unprecedented funding request and priority is due to elevated safety concerns by University and regulatory officials. The second priority is a request for state support to address a huge backlog in accumulated deferred maintenance. The University requests funding of $1 million for each of the next two years and $25 million over the next 10 years above and beyond the routine maintenance request to overcome this backlog. The University has historically received approximately $1.3 million annually to fund repairs, far short of the ideal minimum requirement of $6 mllllon per year, or one percent of the building inventory replacement value. The rapidly growing backlog in neglected maintenance Is the result of this disparity. The University can no longer operate its utility facilities without state assistance. Additional funding is necessary to provide sufficient supplies of safe water for the University and to upgrade the overloaded and inefficient electrical distribution system. A total of $3.75 million In fiscal 1990 and 1991, and $44.6 million over the 10 -year period, is requested to repair and upgrade the University's utilities. The addition of undergraduate classroom facilities is a comprehensive project that will involve the College of Business Administration, the Engineering College and Liberal Arts programs located primarily on the Pentacrest. The undergraduate program requires better and more classrooms to meet a variety of class sizes, instructional laboratories and computer cluster space. Addressing the needs of the undergraduate program is the focus of the University's request for construction monies. Phillips Hall was opened in 1965 with an undergraduate enrollment of 885 students and a staff of 75. Today, there are approximately 5,100 students vying for classroom space in Phillips Hall, which Is staffed by 155 persons. UI Capital improvements - Page 2 The Engineering Building was last expanded in 1965. Since then, engineering enrollment has nearly doubled. Approximately one-half of the engineering library collection has been placed in storage so that more reader stations can be provided. This denies ready access of publications to engineering students, and there are still more than 15 students per seat in the engineering library. Laboratories in the Engineering Building are only marginally adequate to meet the needs of engineering programs. Liberal Arts programs and undergraduate core programs are located on and around the Pentacrest. With the exception of Phillips Hall, constructed in 1965, there has been no increase in the availability of general academic space on or around the Pentacrest since the College of Law moved from Gilmore Hall in 1960. Since that time, the enrollment of the University has grown from about 11,000 students to more than 29,000 students. The need for classroom and laboratory space for undergraduate core courses and the Colleges of Business Administration, Engineering and Liberal Arts have many similarities. The problems of these three colleges can be analyzed together in an effort to find the most efficient integrated solution to the problem. The current request is for nearly $29.5 million over the next two years, $23.1 for planning and construction of a new building for the College of Business Administration and the remainder for remodeling of McLean and Sheaffer Halls on the Pentacrest. Construction would be funded through revenue bonds upon completion of the general and architectural planning. The two remaining projects of the University's capital request are the planning and subsequent construction of a Pharmacy Building Addition and the remodeling of the International Center. Approximately $16.25 million, including a total of $10.6 million in fiscal 1990 and 1991, is requested for the Pharmacy Building Addition. Slightly over $4.5 million, including $1 million each in fiscal 1990 and 1991, is projected for the remodeling of the International/Continuing Education Center. The next phase of the program is scheduled for fiscal years 1992 and 1993 when, in addition to funds for completion of the Pharmacy Building and International/ Continuing Education Center projects, $27.95 million Is to be requested for an addition to the Engineering Building and a total of about $5.85 million will be requested for remodeling of Phillips Hall, the Biology Building and the Communications Center. After completion of the new Business building, Phillips Hall will be reassigned to Liberal Arts. The Chamber Position The Iowa City Area Chamber of Commerce fully supports the recommendations and requests for funding presented by University staff to the Board of Regents. Dr. Ernest L. Boyer, President of the Carnegie Foundation for the Advancement of Teaching; recently expressed the opinion that we cannot have excellence in education unless facilities reflect excellence. Dr. Boyer emphasized that 60 percent of the students and parents select a school because of the appearance of that school. The excellence of an institution is often judged by the quality of its facilities. Legislative funding commitments and recognition of The University of Iowa as an outstanding institution of higher education will improve quality of life within the greater Iowa City community, the State of Iowa and the nation as a whole. As such, the University should be in a position to attract the best students and faculty that will capture a disproportionate larger share of grants and funding from outside of the State of Iowa, resulting in the injection of new capital in the State's economy. Y 0 # DEJ:ccpol-ul /44/ For Reference Only - Revised Copy will be handed out at Board meeting. Draft Position 1 Transportation Subcommittee Recommended by Legislative Council October 20, 1988 ROAD USE TAR ALLOCATION FORMULA Position in Brief Action to revise the current Road Use Tax Allocation Formula. Background i The present distribution allocation formula of 45 percent to the primary road fund, 37 percent to counties (farm -to -market and secondary roads), and 18 percent to city street funds was first passed by the 1978 legislature. The continuing shift of Iowa's population from rural to urban and the increased urban employment of many rural residents demands that a higher portion of the road use tax (RUT) funds be allocated to cities and towns to more equitably recognize the current street and highway needs in and around the cities and larger towns of the state. 1i Off -the -top allocations from road use tax funds totaled nearly $90 million in fiscal year 1987 and continue to grow with each legislative session, further diluting the RUT monies available for distribution. i The Chamber Position The Iowa City Area Chamber of Commerce believes that the Road Use Allocation Formula should be revised to distribute a more equitable share of the available funds to cities and metropolitan area counties. Further, the Chamber opposes any further diversion of road use tax funds to non -highway uses. N N N DEJeccpol-trl City of Iowa City MEMORANDUM Date: January 16, 1989 To: Members of City Boards and Commissions From: City Manager Re: FY90 Financial Plan In order to provide you with a convenient information resource concerning the proposed budget, enclosed is our most recent Citizens Summary. Hopefully, with this information you will be better informed as to the general activities of the local government. We would appreciate your comments and critique of this document, as we have in the past, in order that we might improve its preparation. Thank you. tp3-19 cc: City Council //-'ar4 � City of Iowa City MEMORANDUM Date: January 16, 1989 To: Steve Atkins, City Manager From: Rosemary Vitosh, Director of Finance aU�X-� Re: Informal Forum - School Enrichment Tax I have been asked to attend an informal forum on the School Enrichment Tax as a resource person. This is a forum for the general public and will include a panel discussion on the enrichment tax along with various resource people who will be available to answer questions from the public. They have asked my participation so that I would be available to answer questions -on City taxes and how the proposed enrichment tax may impact upon the City. The forum is scheduled for Monday, February 6, 1989, from 7:30 to 9:30 p.m. at the School District Board Office. I would appreciate your letting me know if you have any specific thoughts on issues related to the enrichment tax as I prepare for the forum. RV/sp/PC-3 CITY OF IOWA CITY January 17, 1989 President Hunter Rawlings The University of Iowa 101 Jessup Hall Iowa City, Iowa 52242 Dear Hunter: I wish to bring to your attention serious fire safety issues which presently exist in University of Iowa fraternity houses. Recently, in inspecting fraternity houses, City Inspectors have found numerous serious fire safety violations (see attached list). These are reoccurring violations which are easily prevented if fraternities properly maintain their fire safety equipment and exits. Inspectors are finding that many fraternities are making little or no effort to maintain minimum fire standards within their houses. This lack of attention is becoming so prevalent that we question whether or not the City's bi-annual inspection program is frequent enough to ensure minimum fire protection. Stronger enforcement action appears to be our only alternative. I would appreciate your referral of this matter to the appropriate staff and have them contact Doug Boothroy, the Director of our inspection services. He has met with tremendous frustration in attempting to resolve this issue, and the help of the University administration would be appreciated. Thanks for your help. Sincerely, Step en J. Atkins City Manager cc: Doug Boothroy, Director, Department of Housing & Inspection Services Larry Donner, Fire Chief Enc. ba: °C �,-�.--2. b3/pc2 0_ CIVIC CENTER • 4 1 EAST WASHINGTON STREET • IOWA CITY. IOWA 57140 • (119) 156.5000 / V-� This is one Housing Inspector's log of fire safety violations from the four fraternities inspected Fall 1988. 703 N. Dubuaue - December 12, 1988 - Central alarm system inoperable - Secondary exits second and third floors blocked - Fire doors (three) in disrepair - Not one fire extinguisher charged in the entire building - 11 smoke detectors inoperable 729 N. Dubuque - December 8, 1988 - Central alarm system inoperable - First and third floors - no fire extinguishers - 14 smoke detectors inoperable - No smoke detectors in third floor cold air dorm (at least ten people sleeping there) - Bare ("hot") electrical wires exposed in basement TV room 816 N. Dubuque - November 7, 1988 f - Central alarm system inoperable i - Nine smoke detectors inoperable j - No fire extinguishers on second or third floors - Basement secondary egress blocked 202 Ellis Avenue - November 9, 1988 - No central alarm system - Fire extinguishers discharged first and second floors - No operable smoke detectors - third floor /el�4 RECEIVED JAN 16 1989 aanuany /4, 1989 602 Whiting Ave. Iowa City, Iowa 52245 Iowa City Council 410 Caaf WadhLngton .street Iowa City, Iowa 52240 /)eart Council: 1 head in the newipapen, with Latertedt and concenn about the pnopo,ed yeanlLneeade, Ln propertty taxes. While I am ,ympathefLc andyn unden,tandLng o� the need 4on duck Lncneases, I am wonderLng how long I can itnefcA my budget to continually pay the,e faxes. 1 am a rtetLrted elders widow ILvin on a small �Lxed income. Those people At LIZ on the worth fonee can ab,oab hLghes taxation ,imply by negotiating ort Lncneaded in wages to ab,ort6 new taxed. m only altertnafLve Ls to make cut, Ln dome area o{ my fixed income to be able to pa my propenty fax. If the fax as not paid, 1 undertefand that 7 could lode my home �on beingdelinquent. Then, do I become a wel�ae wand which wouldn osf fax monLe, to ,upport me in that cafegony? I am tryLng to iuAvLve and maintain my pne,ence Ln my home. 1 ho e that the council L, loohtng at all ways ort cntd and holde on sp endLng. Nafurtally, fhene Ls always qp. Lng to be a want and need Ton none o� evert thing.. The dchool L, a,kLng �or an enrLchmenf tax. WLIZ these even be a year where thene arte no prtoposed tax Lncneased? The prtopoded Lncrtea,es in government ,pending becomes the fax burden o� the property owner because that L, the eadLest place to get it. 1, there a way to tax all people (like a local income tax) so that we, as property owners can get dome relLe� on our taxation? A, 1 mentioned earl Ler, being on a �Lxed income with no increase,, 1 am a concerned cULjen wondenin wherte my �utune home will be when 1 can no longert a�Fortd to pay my utLlitie, and propeRty tax. This creates a �Ughf in my mind. Aldo, a worry. 7Re,pect�ully, MA4. Evelyn Gal 77Tf RECE IVED JAN 17 1989 OF A TERRY E. BRANSTAD.GO"RROR IOWA CIVIL RIGHTS COMMISSION INGA BUMBARY•LANGSTON. Ea ECOME URECTOR January 13, 198[9/h// Certified Letter Numbers 32,708 Iowa City Police Department U Civic Center 410 E. Washington Iowa City, IA 52240 RE: CP$ 09-88-18152 Brian A. Dennis I I Iowa City Police Department: j We wish to advise you that the above -captioned complaint has been administratively closed and has been retired to our inactive files effective this date. Therefore, there will be no further action by the Commission in this matter. j Please find enclosed a copy of the Case Recommendation. Further, please be advised that the opposite party has the right to file a request for reconsideration by the Iowa Civil Rights Commission, if such request is made within twenty (20) days from the issuance of the finding, January 13, 1989, or to file an appeal to the District Court. I! If you should have any further questions regarding the reason for this action or an i i explanation of administrative closure, please don't hesitate to contact us. I! Thank you for your cooperation and attention to this matter. i Sincerely, IOWA CIVIL RIGHTS COMMISSION ICRC/S36 cc:l.City of Iowa City City Council, Certified Letter No.: 32,709 William Sueppel, Respondent's Attorney, Certified Letter No.: 32,710 I 211 E. MAPLE STREET/ 2ND FLOOR -C/O GRIMES STATE OFFICE BUILDING DES MOINES. IOWA / 50319 / 515.281.4121 / CASE RECOMMENDATION CP# 09-88-18152 EEOC# None Brian A. Dennis v. Iowa City Police Department Pursuant to Iowa Code section 601A.16(6), the Preliminary Screening Committee has reviewed this complaint and recommends the following action: ADMINISTRATIVE CLOSURE REASONS: No useful purpose would be served by further processing. Information collected indicates that further investigation is not warranted. Respondent's reasons for its actions regarding Complainant appear legitimate and nondiscriminatory. Information does not indicate that Complainant's race was involved in his arrest. Information indicates that police officer used standard operating procedure in the arrest. Complainant was not mistreated or dealt with differently than other traffic violators. PSC Committee: Date: I V7788 e..?or,c. t�..�l,adrG,.P� (ince.' Ione G. Sha Ad DIRECTOR OF COMPLIANCE /062 = Johnson County Council of Governments iv r / 1r( Johnson County Council of Governments f%% 410 E VvtrPirgmn Si lama City, lona 52240 Date: January 10, 1989 To: Steve Atkins, City Manager, City of Iowa City Patt Cain, Economic Development Coordinator, City of Iowa City From: Jeff Davidson, Transportation Planner /k' Re: Downtown Iowa City Parking Study Attached is the final report of the FY89 Downtown Iowa City Parking Study. This was completed at your request by the JCCOG Transportation Planning Division. It has been reviewed carefully by a committee of City of Iowa City and University of Iowa representatives, and revised according to their comments. I direct your attention to the Summary of Issues section on pages 2-8. This section of the report provides a concise summary of the pertinent parking issues facing the City of Iowa City. I am available to assist with any discussion of this matter by the City Council. JD/sp/PC-3 Attachment Downtown Iowa City Parking Study Final Report January 1989 I Prepared by j The Johnson County Council of Governments Transportation Planning Division r Jeff Davidson, Transportation Planner Kevin L Doyle, Asst. Transportation Planner i — Barbara Coffey, Graphics Dennis McKim, Graphics Cullen Elias, Planning Intern Greg Michel, Planning Intern ,.I Spencer Montgomery, Planning Intern with assistance by Joe Fowler, City of Iowa City Parking Division Dave Ricketts, University of Iowa Dept. of Parking & Transportation r i I _ Table of Contents Introduction . . . . . . . . . . . . . . . . . . . i Summary of Issues . . . . . . . . . . . . . . . . 2 I Historical Perspective . . . . . . . . . . . . . . . 9 Study Design . . . . . . . . . . . . . . . . . . 11 Existing Parking System.. . . . . . . . . . . . . . 14 Survey Results . . . . . . . . . . . . . . . . . . 34 II' Future Development . . . . . . . . . . . . . . . 40 The Adopted Parking Policy . . . . . . . . . . . . 46 I � i I I i i Preparation of this report was financed in part through a federal grant by the Federal Highway Administration under the provision of the 1962 Federal Aid Highway Act, as amended. Introduction The intent of this study is to quantify the current and projected demand for parking in downtown Iowa City, and determine if there is an adequate supply of parking in the various downtown facilities. The City of Iowa City recognizes the importance of the parking system to the vitality of the central business district. Even with higher -than -average use of walking and public transit in Iowa City, driving a motor vehicle is overwhelmingly the preferred means of travel for trips downtown. This report will assist the City Council of Iowa City in making informed decisions regarding downtown parking. It will provide a background for the discussion of existing parking facilities, the adequacy of the existing system for projected growth, and the City's policies for the provision of parking downtown. 1 N Summary of Issues The following issues should be discussed by the City Council to provide direction to City staff _ in the planning and operation of the downtown parking system. f. The existing need for more parking. 2. The need for more parking within the next five years. 3. The type and location of new parking facilities. l - - The ExIsUng Need for Mora Parking Data which summarize utilization of the City's parking facilities show there is no current shortage of parking downtown. During peak usage times of day, there is excess capacity in nearly all City facilities, especially the parking ramps. The perception that there is not enough downtown parking could be related to three factors: City facilities are relatively well -utilized during peak times of day; most vacant parking is in the ramps, which means it is not visible; and many persons expect to park within one or two blocks of their destination. Providing large amounts of parking within two blocks of major activity areas is difficult with the pedestrian - orientation of downtown Iowa City. The only area of the City parking system which is currently constrained is the availability of monthly permits, In spite of excess capacity in the parking ramps, there is a six-month waiting list for ramp permits, and a three-month waiting list for lot permits. This is because the City: i - 2 • Is contractuaily obligated to provide parking for the Holiday Inn. • Is aware that the permit parkers currently using parcel 64-1 a would need to be moved into the Dubuque Street ramp if a development proposal is accepted by the City. The Need for Mors Paddng Wlthi'n the Nerd Rive Years If the existing parking policies of the City continue, it is estimated a total of 295 additional parking spaces will be needed downtown by 1994 to accommodate the projected growth of the CB -10 zone, Unfortunately, this demand will be for peak period parking, which offers no opportunity for shared parking with other uses, Eighty percent of this demand will be from Block 64, which includes the only remaining undeveloped urban renewal parcel in the CB -10 zone, In spite of the fact that there are currently 600 parking spaces vacant in the two City parking ramps during peak usage times of day, this will not accommodate the needed 295 spaces, for the following reasons: It is Impossible to efficiently use 100% of the capacity of a parking structure. Once over 65% full, a facility essentially operates at capacity. This reduces the capacity of both City ramps by 229 spaces, leaving 371 vacant spaces to accommodate the needed demand of 295. • Nearly 90% of the projected demand for parking will be for long-term spaces, much of which will be in the form of monthly permits. As mentioned in the preceding section, there is currently a waiting list for monthly permits because of the City's policy to reserve excess parking capacity for higher priority uses. Ninety of the needed 295 parking spaces will be from displacement of the existing 64-1 a parking lot, These spaces will be accommodated in the Dubuque Street ramp, The net result is that downtown development in the next five years will create demand for approximately 205 parking spaces to be added to the existing supply. This number will decrease if the City changes its policy of limiting the sale of monthly parking permits. 3 The Type and Location of New Parking Facifftles The preceding section establishes the amount of parking which will be needed in downtown Iowa City by 1994 under the existing operating policies of the City, it must be understood, however, that there is no absolute number of parking spaces which is "correct" for Iowa City, nor is there a "correct" location for the spaces. For example, if one's perspective was that of the president of a local downtown association, then the correct amount of parking would include a large a number of surplus spaces in convenient locations, so that shoppers would perceive it is easy to park downtown. On the other hand, if one's perspective was to encourage transit usage and discourage auto usage, then the correct amount of parking would be a smaller number of spaces in less convenient locations. Discussion by elected officials in a public meeting is the proper forum for determining the appropriate amount of parking needed In the community. It is possible for the City to accommodate parking demand for the next five years in existing facilities. However, this would involve eliminating the existing policy of prioritizing surplus I spaces for short-term shopping and hotel use. If this is not done, then additional parking facilities will be needed by 1994. Following are a series of options to guide the City Council in discussion of this Issue. 1. Accommodating parking demand from future development. Eighty percent of the demand for parking from new downtown development will come from Block 64. Survey data show location and access are of critical Importance in the utilization of parking in downtown Iowa City. Since a modest number of spaces will be needed (205), several relatively low-cost solutions compared to the construction of a parking ramp are possible in the vicinity of Block 64: i Locating parking within the 64-1 a development. A surface lot south of Burlington Street. • A single floor deck over a portion of the Fee Center or Chauncey Swan lots. Under the existing zoning ordinance, City permission would be required for a private An &7 developer to include parking in the 641 a redevelopment. This would be advantageous to the City in that the private developer would be responsible for financing the parking facility. Privately financed parking could be dedicated to the private use of the development, an alternative not available to the City. A surface parking lot south of Burlington Street would be much less expensive than structured parking, and preferred by many users to a parking ramp. Structured parking, especially subterranean, is generally the least preferred type of parking facility by users, Surface parking lots are a relatively ineiflcient use of property in a high density area such as downtown. However, a surface parking lot need not be a permanent facility; it can represent real estate in transition to a higher density use. A surface parking lot south of Burlington Street may have the effect of attracting downtown activity Into the CB -2 zone south of Burlington Street. A study by the City in 1969 will determine the positive and negative effects of such an expansion of the downtown area. Single decking a portion of the Civic Center or Chauncey Swan parking lots is an option which would be less expensive than a multi -story parking structure. At -grade access would be permitted from Gilbert Street, similar to the existing Commerce Center parking lot. 2. Distributing parking facilities more evenly through the downtown area. City off- street parking facilities are not evenly distributed throughout the downtown area. Their distribution corresponds with the intensity of downtown land use, which is also not evenly distributed. Most of the City's downtown parking facilities are located in the south part of the CB -10 zone, which is the current focus of downtown retail activity. In the north part of the CB -10 zone the Iowa Avenue metered area (236 spaces) is the primary parking facility, In addition, the University of Iowa has constructed a 100 space parking lot at Iowa Avenue and Gilbert Street. If it Is determined to be desirable to more evenly distribute parking facilities downtown, then the northwest two-thirds of Block 61 may be considered for a parking facility. This Is the current site of the Ecumenical Towers parking lot, the Senior Center parking lot, and the Kent Building, The relatively small size of this site would probably dictate some type of a parking structure rather than a surface lot. Commercial space could be provided on the first floor. A parking facility in the north part of the CB -10 zone could A �T 7 have the effect of encouraging retail activity to expand northward rather than south across Burlington Street. There has been occasional discussion of removing parking from the middle of Iowa Avenue and Installing a planted median between Gilbert Street and Clinton Street. This would displace 140 parking spaces and give much greater Impetus to the need for a City parking facility in the north part of downtown. 3. Addressing the perception that it Is difficult to park In downtown Iowa City. The complaint that it is difficult to park is virtually universal in downtown areas. In Iowa City this perception is heightened for two reasons: • Because no automobiles are permitted on City Plaza, people must park further from their destination. • Most available parking is in the City's parking ramps, which means it is not visible and is the least desirable type of parking facility for many users. The availability of parking in the City's parking ramps must be marketed to the public for it to be successfully utilized. Promoting the availability, and Incentives such as the Park -and -Shop program, can be used to overcome the aversion many persons have toward parking structures. Increasing the supply of surplus parking in visible, convenient areas will contribute to a perception that parking is plentiful downtown. It will help to spur downtown development, as well as the use of downtown for special events. It is expensive to Increase the supply of surplus parking because it cannot be financed from user fees. Property taxes or a downtown special assessment district are typical alternative financing mechanisms. /V-/ Other Issuer Non -Metered On -Street Paridng in the Periphery of Downtown. Approximately 30% of the employees in the CB -10 zone who drive to work are parking free on streets in the downtown periphery. This occupies nearly 100% of the daytime on -street parking in these areas, which extends as far as seven blocks from the CB -10 zone. Parking meters, or a residential permit system could be installed at a neighborhood's request to create turnover for adjacent residential uses. Downtown Finployes Parking. Nearly half of the employees in the CB -10 zone who drive to work park two blocks or less from where they work. Employees should be encouraged to park in long term facilities so that the most convenient parking can be made available for persons who need to be "attracted" downtown. Use of Metered Parking FaclliNe& The meter turnover study indicated a significant amount of meter feeding occurring by students and downtown employees, many of whom are probably not aware that meter feeding is Illegal. Meter feeding effectively reduces the City's supply of convenient, short-term parking. Increased enforcement of meter term would require additional parking system personnel and create a negative public Image for the City. _. Mods SpIN. Survey data showed 64% of downtown employees come to work by car, most of whom drive by themselves. The average commute is 8,2 miles, meaning other modes of transportation such as transit are not available options for many persons. The use of transit to commute downtown was indicated by 11% of the respondents. This is very high for a small city; 2% to 5% is average. The types of negative factors needed to Increase use of carpooling or alternative modes (bus, bike, walking) are for the most part not present in Iowa City: irafnc congestion, air pollution, scarce or expensive parking. It would have a negative Impact on future downtown development If the City were to undertake measures which would decrease the number of automobiles downtown, such as restricting the supply of parking. Of special note Is the 22% of downtown employees and 50% of students who walk downtown. Walking requires by far the least expenditure of public funds of any transportation mode and should be encouraged to the greatest degree possible by the City. Unhwrsny impacts. City parking facilities are impacted greatly by the University of Iowa. Many UI faculty, staff, and especially students use City parking facilities when outlying commuter lots are the only on -campus parking available to them. The City should not attempt to distinguish between "students" and "shoppers" when providing parking facilities, because they are predominantly the same. Survey data show 40% of downtown commercial establishments do over half their business with students. The University is attempting to provide parking associated with east campus development, and will increase the supply of east campus parking in the next five years. However, much of this parking will be in less convenient facilities than are currently available, which may increase the use of City facilities by the Ul. The Adopted paddny Polky. It does not appear that the City's existing Parking Policy fulfills the City Council's objectives for the community. If Council can reach a consensus on the various parking Issues, staff can prepare a new policy statement which can be adopted and used to provide direction to City staff. This will assure that planning and operation of the City's parking system is conducted according to the desires of the City Council. i I Historical Perspective i In the early 1960's the City of Iowa City recognized that the vitality of the central business district was endangered by deterioration. A rigorous program of urban renewal was Initiated -• to reverse this trend. The 1970's saw the demolition of many downtown structures for redevelopment, relocation of people and businesses, and overall improvement of downtown amenities. Parking was an Important component of the City's urban renewal effort in the 1970's. A strategy was developed to concentrate downtown parking in off-street structures and eliminate on -street parking spaces. A 1978 study concluded that downtown Iowa City would support the construction of a 900 space parking ramp on Block 83 adjacent to the newly developed downtown shopping mall, and a 450 space ramp on Block 64 adjacent to the site proposed for a new downtown hotel. A $5.2 million bond Issue was approved, and the Capitol Street ramp was opened In 1979. The Dubuque Street ramp was opened in 1981. In 1983 a report completed by the Johnson County Council of Governments recommended that two additional levels (175 spaces) be added to the Dubuque Street ramp. This was structurally possible due to features Incorporated Into the original design of the facility. In 1984 the City undertook a comprehensive review of the City's parking system, which confirmed the need to add two levels to the Dubuque Street Ramp, and recommended Interior circulation Improvements to the Capitol Street ramp. In addition, the 1984 study concluded: 1. There was an overall demand of 5,886 parking spaces and a supply of 5,646 parking spaces in the downtown area. 9 1 2. That although the demand and supply of downtown parking was relatively stable, various development projects were pending which would increase the demand i and reduce the supply of parking. 3. The student population of the University of Iowa has a significant Impact on the City parking system, especially in the north and west areas of the CBD. The j Iowa Avenue meters should be reduced from two-hour term to one-hour term to encourage use by short-term shoppers and discourage use by University of Iowa students. ;! 4. A high amount of meter feeding was occurring, with an apparent Ignorance by the public that meter feeding is illegal. 5. A high amount of long-term commuter parking was occurring on the unmetered streets in the periphery of the central business district, 6. That a parcel of property in the northeast corner of the CB -10 zone at Linn Street and Iowa Avenue was the preferable location for a future parking facility, if needed. Parcel 64-1A was also noted for its potential for a mixed use iJ development which Included parking. I I 10 Study Design Study arse. It is the responsibility of the City of Iowa City to provide parking within the CB - 10 ("Central Business") zone of the City. The CB -10 zone is the eleven square blocks which _. form the commercial/retail core of the city. Outside of the CB -10 zone all other zoning classifications have ordinance requirements to ensure an adequate supply of private parking for the various uses of property. Within the CB -10 zone private parking is prohibited to facilitate the efficient management of downtown parking by the City. Figure 1 shows the CB -10 zone. — The Intent of this study is to quantify the demand for parking within the CB -10 zone, since it Is within this area that the City must ensure an adequate supply of parking. Although the assessment of parking demand will be limited to the CB -10 zone, the assessment of parking — supply will extend to the peripheral area around the CB -10 zone. It is recognized that this peripheral area provides much of the parking supply for land uses within the CB -10 zone. Methodology. The CB -10 zone contains commercial and residential land uses. There is a small amount of vacant property. The assessment of parking demand was conducted using a method which takes into account the unique characteristics of Iowa City, rather than by using trends and factors from "typical" communities. This Involved a large amount of staff time for data collection, but was considered necessary because of Iowa City's variation from a typical — small city: strong downtown retail and employment base, higher -than -average use of walking and public transit, and various impacts from the University of Iowa. The following sections of this report will: i. Provide background Information on the existing parking system. 2. Summarize the current utilization of the downtown parking system, 11 /q-7 Study Area: The CB -10 Zone Figure 1 100 87 7669 57 48 pG[10MrNHON 89 86 77 68 58 47/38 90]SE85: 78 80 45 CB -10 Zone 66 61 44 65 62 43 64 63 42 103 104 41 �■m 1988 Iowa City CBD Parking 3. Determine the impact of the University of Iowa. 4. Examine in detail the on -street metered parking supply. 5. Provide information on existing parking demand based on a survey of downtown businesses. 6. Forecast future downtown development and the Impact on the parking system. 7. Assess the adequacy of parking supply versus parking demand and forecast what will be needed. B. Assess the City's policies on the provision of downtown parking. 13 Existing Parking System I- I _. The existing parking system which serves downtown Iowa City can be separated into four categories: 1. City of Iowa City ramps, lots and on -street meters. 2,955 spaces. 2. University of Iowa east campus ramps and lots. 2,348 spaces. 3. Private parking areas. 3,094 spaces. 4. On -street unmetered spaces in the peripheral area. 872 spaces. City of Iowa City FacitNes Downtown parking facilities provided by the City of Iowa City (Figures 2 and 3) consist of two parking ramps, 9 parking lots, and various on -street metered spaces. Total spaces provided are 2,955. Usage of the various Iowa City parking facilities is shown graphically In Figures 4 through 10. Parking Ramps. Current usage of the Dubuque Street and Capitol Street parking ramps Is approximately 60% of capacity during the week (Figures 4 and 5). Noon is the highest utiliza- tion time of day, declining to approximately 30% of capacity during evenings. Usage of the Capitol Street ramp at 9:00 AM is very low, reflecting its orientation to retail uses which do not open until 10:00 AM. - Saturday use of the downtown parking ramps (Figures 6 and 7) is approximately 75% of capacity during the fall and winter and 50% of capacity during spring and summer. 100% of capacity is achieved on two or three football Saturdays In the fall. 14 A7 Inventory of City of Iowa City Off -Street Parking Facilities Total Spaces: 2,180 •= Number of Spaces' per Facility Figure 2 IewortdsroN Schuman Market St. Lot ?:`•:' Lot NAKWE7 •• x __<iRSaN CB -10 Zone oW 7 a Senior ...... • Civic Loper :::: Lot ter "" WASHINGTON Old Library—Chauncey Lot 64-1a Lot Swan :•`:<`': Lot c04.iGG Burlington r :::::; Lot creationtCRe ot ter Capitol St. Dubuque St. Ramp In JCCOG rr-oo1988 Iowa City CBD Parking Study ^ Inventory of On -Street Metered Parking CB -10 Zone and Peripheral Area Figure 3 Total spaces: 775 Legend ^ ® F Symbol Meter Term 30 minute 60 minute L%.Oml 60 © ^ : 2 hour ® e 5 hour 0 Il ' ^ 10 hour Handiew maters not Indicated. U V II— o LG M ® 22 - �nm CB -10 Zone E EO: go JCCOG �� 1988 Iowa City CBD Parking Study 80 80 — d y aD O a 7 0) 400 O N _ .G 7 — Z 200 i 0 Capitol Street Parking Ramp Level of Utilization 1987-88 Weekdays 0 Capacity 875 I I i\v' i r ._. 0/ to/ 11/ 12/ 1/ 2/ V 4/ a/ a/ 7/ a/ s7 87 e7 s7 as as as as as as as as i — 9:002m —Noon--3:00Pm ••••9:000m Source: Iowa City Parking System Figure 4 PM oan 3PM IAM 17 Capitol Street Parking Ramp Level of Utilization 1987-88 Weekdays 0 Capacity 875 I I i\v' i r ._. 0/ to/ 11/ 12/ 1/ 2/ V 4/ a/ a/ 7/ a/ s7 87 e7 s7 as as as as as as as as i — 9:002m —Noon--3:00Pm ••••9:000m Source: Iowa City Parking System Figure 4 PM oan 3PM IAM 17 Dubuque Street Parking Ramp _ Level of Utilization 1987-88 Weekdays 700 600 Capacity 626 cr 30r ni ui v v V 4r er er v er eD as as as ea Be ee as as i i -' — 91002m Noon--300pm ••.. 8i00pm Source: Iowa City Parking System loon DPM DAM 3PM Figure 5 Soo rn CD CO 400 IS 07 O y 300 7 Z 200 100 0 Capacity 626 cr 30r ni ui v v V 4r er er v er eD as as as ea Be ee as as i i -' — 91002m Noon--300pm ••.. 8i00pm Source: Iowa City Parking System loon DPM DAM 3PM Figure 5 Capitol Street Parking Ramp Level of Utilization 1987-88 Saturdays _ a/ 10/ 11/ 12/ 1/ 2/ V // a/ a/ 7/ e/ 87 ar e7 67 as Be as as ea as as as Source: Iowa City Parking System i9 Figure 6 800 Soo v, O e7 r.. — O 400 — N a - E -, Z I 200 i - j 0 _ a/ 10/ 11/ 12/ 1/ 2/ V // a/ a/ 7/ e/ 87 ar e7 67 as Be as as ea as as as Source: Iowa City Parking System i9 Figure 6 -• 700 i 600 600 CO 400 U Ca - a w O 300 N a E 3 Z 200 i I 100 0 Y/ 10/ 111 12/ v 2/ 3/ I/ e/ e/ 7/ B/ e> er er e> as ee as as so as as as Source: Iowa City Parking System Dubuque Street Parking Ramp Level of Utilization 1987-88 Saturdays 20 Figure 7 M7 i _ Parking Lots. Use of the downtown parking lots varies depending upon location. Two lots are located within the CB -10 zone: Old Library and Burlington. Figure 6 shows low use of these lots in the morning, increasing to 100% of capacity in the evening. These are two hour and rive hour term lots, not Intended for all -day parking. Figure 9 shows use of the Chauncey Swan and Rec Center lots. These lots are adjacent to each other but do not have a common access. They are located just outside of the CB -10 zone, and are primarily long-term lots intended for all -day parking. The highest utilization time of day is 1:00 PM, when they are approximately 75% full. Evening use is approximately 50% of capacity. In November the City began leasing 20 spaces in the Roe Center lot to the University for employees located in the Northwestern Bell Building. This has not exceeded the capacity of the lot. Saturday use of the Burlington and Old Ubrary parking lots follows a similar pattern as during the week: relatively low use in the morning, increasing to 100% full in the evening. The Chauncey Swan and Roo Center lots have slightly lower usage on Saturday than during the week. The Civic Center and 64-1a tots are reserved permit lots, filled to capacity. On-Sfreet Meters. As shown in Figure 3, the City operates 775 on -street parking meters within the CB -10 zone and adjacent area. In the core area o1 the CB -10 zone meter terms are short (30 and 60 minutes) to encourage high turnover of the most convenient parking for short- term uses. Meter terms become Increasingly longer the farther from the CB -10 core, with less convenient parking Intended for long-term uses. On -street meters are priced accordingly, with a rate of $.40 an hour in the central area and $.30 an hour in the peripheral area. Outlying commercial establishments may have short term meters adjacent to their businesses. The most significant on -street metered area Is Iowa Avenue between Clinton and Gilbert Streets. This area contains 236 parking spaces and functions as the primary parking facility for the north part of the CB -10 zone and adjacent University area. As indicated In Figure 10, use of this area is very high, ranging from 75% to 100% of capacity throughout the day. The Iowa Avenue meters are primarily 60 minute term, designed to facilitate parking for short- term retail uses in the north part of downtown Iowa City. However, observation of this area during University Interim period indicates it is heavily used by University students. Use drops as low as 50% of capacity when UI classes are not in session. 21 /*7 Combined Old Library and Burlington Lots Level of Utilization - 1988 Weekdays Capacity • 102 100 80 20 0 7PM 4PM 1PM 9AM 9/6 9/7 9/8 9/9 9/12 9/13 9/14 9/16 9/16 Source: Iowa City Parking System 22 Figure 8 107 I � J . 80 C. w O 01 .n E 40 7 Z 20 0 7PM 4PM 1PM 9AM 9/6 9/7 9/8 9/9 9/12 9/13 9/14 9/16 9/16 Source: Iowa City Parking System 22 Figure 8 107 Combined Chauncey Swan & Rec Center Lots Level of Utilization - 1988 Weekdays 1PM 9AM 4PM TPM 9/6 9/7 9/8 9/9 9/12 9/13 9/14 9/16 9/16 Source: Iowa City Parking System 23 Figure 9 i 26( I I I 200 J —. g1 tl 160 N — U (t1 G G 100 .O E Z I 60 i I 0 1PM 9AM 4PM TPM 9/6 9/7 9/8 9/9 9/12 9/13 9/14 9/16 9/16 Source: Iowa City Parking System 23 Figure 9 I 250 n 200 i N J LL 160 V) d - U N CL y 0 100 a E Z I Bo 0 Iowa Avenue Parking Area Level of Utilization 9 AM -5 PM 10/12/88 Capacity - 236 9AM LOAM 11AM Noon 1PM 2PM 3PM 4PM BPM I Source: JCCOO 24 Fqm 10 Unlve►sUy of Iowa East Campus FadfiWas Because of the University's proximity to downtown Iowa City, the UI parking system has a significant Impact on downtown parking. Figure 11 shows the location of University parking facilities on east campus. Figure 11 reflects the planned construction of the UI Laser Lab on the location of existing parking lots, and erection of a 390 space parking ramp one block east. A total of 2,348 parking spaces are provided in University parking facilities on east campus. Most UI parking facilities on east campus are either faculty and staff permit lots or reserved student meter lots. Approximately 400 spaces of public parking are also provided, Including the 270 space IMU ramp. Current use of nearly all UI east campus parking is at or near capacity during periods of peak usage. This is in spite of a major increase in UI parking rates in 1987. Peak parking demand - at the University occurs between 9:00 AM and 11:00 AM, Monday through Thursday during the academic year. Faculty and staff permit lots are typically oversold by 20%-00%. This results In utilization levels of 95% to 100% of capacity. The only UI east campus parking facility not used at or near capacity is the Harrison Student Meter Lot (224 spaces) on S. Madison Street. Usage of this facility may Increase temporarily with the loss of the student meters on the site of the new Laser Center. The University has attempted to limit student parking, hoping to foster a pedestrian -oriented campus. This has encouraged walking and use of transit, but has also had a secondary effect of increasing demand for non -university parking facilities. For example, the University attempts - to accommodate most faculty and staff demand for parking on east campus. However, this may consist of assignment to an outlying commuter parking lot with a transit trip required to east campus. Persons may choose to park on -street or In a City parking facility Instead. Similarly, UI student demand is regulated by only permitting students who reside outside of the "campus zone" to park in student metered lots during peak periods. This creates pressure on non -university parking facilities from students residing within the campus zone. 25 1 Inventory of University of Iowa East Campus Parking Facilities _ Total Spaces: 2,348 Figures - • -Number of Sp{aces per Facility � ❑ ❑ r N � � FI[CMI IL m ® ❑ Fe I FOO] -� Umon 1 Mmn Library O 1988 Iowa City CBD Parking Studyl The preceding figures 4 and 5 show clearly the drop in usage at the City of Iowa City parking ramps when the University is not in session. A survey of University students conducted in 1984 indicated 50% of the students who drive to class are parking on -street in the area around campus, rather than at a University parking facility. Private Parking Areas Figure 12 Indicates 3,094 private parking spaces are provided in the downtown and peripheral i area, including 198 spaces within the CB -10 zone, These are surface parking lots and individual spaces provided for the specific use of adjoining commercial, residential, or religious land uses, On -Street Unmetered Parking Spaces In the Peripheral Area Figure 13 shows the location of 872 on -street unmetered spaces in the peripheral area around downtown. In spite of these spaces being as far as seven blocks from the CB -10 zone, use of this area for commuter parking is very high. Surveying conducted over four days Indicated 97-99% utilization at 10:00 A.M. of the on -street - spaces shown In Figure 13. Figure 14 illustrates that utilization at 2:00 P.M. declined slightly to 92-95% of capacity, and by 7:00 P.M. was approximately 70% of capacity. This much lower evening usage Indicates a significant amount of downtown commuter parking occurring in the peripheral residential area. On Friday, October 7, parking was prohibited on several streets surrounding downtown because of the UI Homecoming Parade. The usage of these areas for commuter parking was evident, as use of the two City parking ramps increased 55%-60% that day. 27 Inventory of Private Parking Spaces CB -10 Zone and Peripheral Area Figure 12 1110MI T W 3 35 25 O 76 O 10 10 12 8 22 12 6 20 9 O9 17 SO 13 15 60 < O 19 O O O 265 22 JEF ER � 49 ,2 fes. CB -10 Zone �O O — � Is t7 53 a � [%(D 25 WA5NM67oN 1230 E:1 E :1 18 14 F _ 40 c0u.E6e O7(D 14 14 O � 9 O 88 �...,10 o Zone -198 � JCCOG CB -10 Zone -198 Peripheral area - 2 896 rr 1988 Iowa City CBD Parking Inventory of Unmetered (free) On -Street Spaces in Area Adjacent to CB -10 Zone N Figure 13 ❑ Total Spaces: 872 Cuu�- El�❑❑❑❑�- li F' e I I5 ■ i 1 - ■ t7 1A I7 II N15 15 ■ � ■ ,9 11 1� 16 13 ■ �■ ■ ■ i] IS 14 17 " 1J IS 10� MM 14 9 1 Y ro a On -Street Spaces Odd/Even On -Street Spaces i'LlI JCCOG r-„r-,--� 1988 Iowa City CBD Parking Study I On -Street Unmetered Parking Area Central Business District Periphery Level of Utilization - Weekdays, 1988 1200 Evening Capacity 1138 1000 Day Capacity • 872 lop N 800 ---------- --- _ 2P t1 d U O. 600 .._ ..._ ----- --- —------- _-----------.. COO r.. O 41 .O E 400 Z .Puf _ o 9/2 9/8 9/7 Notedncreased PM capacity due to unenforced odd -even areas Source: Iowa City Parking System 7P 9/8 01 Figure 14 Meter Tumover Study On -street metered parking consists of meters with various "terms", or permitted length of stay. Figure 3 Illustrated that the system of on -street meters in downtown Iowa City consists of 30 and 60 minute meters in the central commercial area, with two, five and ten hour meters in the outlying area. This system is designed to create turnover of use In the commercial area while encouraging use of the City's parking lots and parking ramps for long term parking. Long term parking is permitted in outlying on -street metered areas where turnover is not necessary. This system Is successful only If persons do not engage in meter feeding, i.e, parking at a _ meter for longer than its established term by returning and adding money to the meter. By law a person can be charged with a parking violation for engaging in meter feeding; however, this requires a rigorous level of enforcement. A turnover study was conducted at the on -street metered locations shown on Figure 15. The - purpose of the study was to establish length of stay and determine where meter feeding abuses are occurring• The use of each parking meter in the study area was recorded on an hourly basis between 8:30 AM -5:30 PM on Wednesday, October 12, 1988. Results. The results of the meter turnover study show a significant amount of meter feeding occurring: • Of the 30 minute meters along Dubuque and Washington Streets, 55% had a vehicle parked for at least two hours at some point during the day. " Of the 60 minute meters along Linn Street, 31% had a vehicle parked for three to five hours at some point during the day. This length of stay indicates use by downtown employees, • Of the Iowa Avenue meters between Clinton and Unn (60 minute term), a very high level of violations in the two hour range are occurring, almost certainly by students. A smaller number of violations are occurring in the four hour range, Of the two hour meters on Clinton Street, 55% had a vehicle stay for three to five hours. 31 Meter Turnover Study Area lu 10 JEFFERSON CB -10 Zone . . . . . . . . ... WASHIN&TON K BURLWGTON Figure 15 Meter Term 2 hour 60 minute 30 minute IOWA COURT = JCCOG r 1988 Iowa City CE30 Parking Study /07 summary - 1. The City parking ramps are averaging 60% full during the peak usage time of day. Special events such as University football games and holiday season shopping result In sporadically higher usage. 2. City parking lots within the CB -10 zone are used at or near capacity. Lots outside of the CB -10 zone are approximately 75%-100% full during times of peak usage. I _ 3. On -street metered parking areas are heavily utilized. The Iowa Avenue on -street parking area is the primary parking facility for the north CBD and adjoining University area. 4. The highest priority for the University of Iowa east campus parking system is public and faculty/staff parking. Attempts to limit on -campus student parking and encourage use of transit and outlying parking lots has had a secondary effect of increasing the use of City parking facilities. 5. Private entities are the largest provider of parking in the downtown and peripheral area, with a total of 3,142 spaces. This Includes 198 spaces in the CB -10 zone where the provision of private parking is restricted by ordinance. 6. Commuter parking is very high on unmetered streets in the residential areas surrounding downtown. Persons are walking over seven blocks from these areas to destinations in the CB -10 zone. 7. Meter feeding is significantly undermining the Intention to provide short-term high - turnover parking in the core area of the CB -10 zone. Length -of -stay data Indicates students are feeding meters in the Iowa Avenue area, and downtown employees in the Unn Street area. 33 /,A7 Survey Results A survey was conducted of all business establishments In the CB -10 zone to establish a data base from which to estimate parking demand. 258 businesses responded to the survey, representing 92% of the business establishments in the CB -10 zone. 72% of the businesses surveyed agreed to distribute a questionnaire to employees indicating their personal parking habits. A total of 1,381 employees responded to the questionnaire. Residential uses were not surveyed. Business Surrey n = 258 1. Type of business. 60% retail, 23% office, 17% restaurant/bar. 2. Number of lull -time employees. Total: 2,171. 92% of the businesses have 10 or fewer full-time employees. 5 businesses (2%) have more than 100 full-time employees. 3. Number of part-time employees. Total: 1,978. 81% of the businesses have 10 or fewer part-time employees. 4. Do you provide parking for employees? Overall: yes - 20%, no - 80%. In Block 63 (old library block) 64% of the businesses provide parking for employees. 5. Do you provide parking for customers? Overall: yes - 8%, yes through Park and Shop - 27%, no - 65%. The majority of businesses providing parking for customers in their own facilities are In Block 62 (Press -Citizen block). 70% of the businesses providing parking for customers through the Park and Shop program are in Blocks 80, 81 and 83/84, the retail core of the CB -10 zone. 34 I _ 6. How many customers or visitors come into your business on an average dav� Total Retail: 26,567; Average per store: 171 Total Restaurant/bar: 18,655; Average per esiabiishment:434 Total Office: ,I 2,327; Average per office: 39 I 7. What percentage of your business Is students who are already downtown % of Business Response 0%-25% 28% ^ 26%-50% 32% r 51%-75% 25% 75%-100% 15% _ Very high percentage for restaurants and bars, relatively high for retail uses, low for office uses. 8. Where do you perceive your customers park? — City ramp: 53% J City lot: 5% On -street at meter: 32% On -street, no meter: 3% Private space: 8% Private spaces are used predominantly by office uses In Blocks 62 and 63 (Press -Citizen _ and Old Library blocks). City ramps are used predominantly by retail uses in Blocks 81, 82, and 83/84. On -street metered parking is used for businesses in the Iowa Avenue area. I -• i i 35 9. How important is the City Parking system to your business? Very Important: 88% Moderately important: 9% Not important: 3% 10. How Important Is the City transit system to your business? Very Important: 67% Moderately Important: 23% Not important: 10% Office and restaurant/bar uses indicated the transit system Is less Important than the parking system to their business. Employee Survey n = 1,381 1. Employment status. Full-time: 67% Part-time: 33% The business survey indicated that downtown employment is split approximately half- and-half between full-time and part-time employees. Therefore, the employee survey is somewhat biased toward full-time employees. 2. Employment classification. Retail/commercial: 45% Professional: 36% Clerical 19% 3. How did you travel to work today? Drive alone: 49% Carpool: 15% Walk: 22% Bus: 11% Bicycle: 3% 84% traveled to work by automobile. 4. How do you usually travel to work? Drive alone: 50% Carpool: 14% Walk: 22% Bus: 11% Bicycle: 3% 5. If you drive to work, where do you parkl City ramp: 34% City lot: 12% On -street at meter: B% On -street, no meter: 30% Private space: 17% This Indicates higher use of the City parking lots and lower use of the City ramps by downtown employees compared to downtown customers. Approximately 212 downtown employees park at on -street metered spaces. This also shows approximately 800 downtown employees parking at free on -street spaces in the peripheral area, 6. How far from your workplace do you park? 1 block or less: 30% 1-2 blocks: 14% 2-3 blocks: 12% 3.4 blocks: 14% 4+ blocks: 31% Nearly half of the employees working downtown are parking within two blocks of where they work. - The 1984 Iowa City Parking Study surveyed pedestrians in the CB -10 zone, and students entering University buildings. This information was not updated in the 1988 study and is assumed to still be valid. - Pedestrian Survey n = 669 1. What is your purpose downtown? Shopping: 29% Employment: 28% UI class: 28% Conducting business: 16% The average distance traveled to downtown Iowa City was 8.2 miles. For those Indicating they were downtown shopping or conducting business, the location they parked at was 1.5 to 3 blocks from their destination, and they were downtown for approximately two hours. The average number of stores entered per shopper was three. Those persons interviewed in the south part of the Central Business District generally parked In the City lots or ramps; those interviewed in the north parked on -street, Student Survey n = 1,335 i I 1. How did you travel to the University? I i - Walk: 50% Drive: 24% Bus: 19% Bike/motorcycle: 6% Of those who drove, hall parked on -street and half parked in a lot or ramp. The j average distance walked from parking space to classroom building: 3 blocks. Average stay downtown: 5 hours. 99 - Future Development Future development of downtown Iowa City will affect parking in two ways: it will Increase the demand for parking by Increasing the intensity of land use, and it will decrease the supply of parking by displacing existing surface parking lots. Future parking demand could also be affected by a change in mode split, i.e., the number of people who drive cars downtown as opposed to the number who walk, ride the bus, or bicycle. The use of alternative modes of transportation Is high In Iowa City. Survey data Indicated 11% of downtown commuters use transit. This is very high for a small city; 2% to 5% is average. Non -automobile based transportation is not an option for many people. Out of town commuters, persons who use their cars during the day, and parents who must drop off and pick up children at day care are limited to automobile based transportation, Alternative transportation modes are less convenient with respect to travel time, and for many people in Iowa City there is no compelling reason not to use a car; trairc congestion is modest, and parking is neither scarce nor expensive. The private automobile will continue to be the predominant means of travel into downtown Iowa City. It would have a negative Impact on future downtown development if the City were to undertake measures which would decrease the number of automobiles downtown, such as restricting the supply of parking, In the 1970's the City of Madison, Wisconsin attempted to Increase use of public transit by limiting parking in the central business district. This policy was a major factor in the subsequent severe loss of retail activity downtown. In projecting future development downtown, an Important consideration is the rate of growth In the community. From 1970 to 1980 the population of Iowa City grew at a rate of approximately 1% per year. Thus far In the 1980's the rate is estimated to be approximately 1/2% annually. Population projection methods indicate this rate of growth is expected to 40 continue into the 1990's. Fluctuations will occur if there are significant changes in UI student enrollment, increased industrial development in the community, or changes in the overall Iowa economy. Downtown lows city. Changes in land use within the CB -10 zone were projected on a block -by -block basis for the period 1989-1994. Refer to Figure 1 on page 5 for the location of blocks in the CB -10 zone. Block 61. Speculation has occurred regarding the possible redevelopment of the Kent Building. In 1984 this location combined with the two parking lots to the east was selected as a potential site for a future City parking structure. The Kent Building has recently been remodelled and there are no specific redevelopment plans for the next five years. Block 62. The Fox Building contains three vacant retail spaces of approximately 1600 square feet each. The Meardon, Downer, Sueppel & Hayes law firm building is designed for additional _ levels but Is not expected to expand within five years. The 16,000 square foot Press -Citizen Building is scheduled to be vacated within two years. It is expected to be redeveloped at a slightly higher Intensity due to the utilization of existing production area for office use. The recently redeveloped Commerce Center is 100% leased. Block 63. The old library is leased until 1992 to the current office use. An option for the purchase of the old library parking lot is held by the owner of the old library. Redevelopment of the old library and old library parking lot is not expected within the five year period. The laundromat building on Burlington Street is expected to be demolished and redeveloped i similarly to the adjacent multi -family residential uses. Block 64. It Is expected that Parcel 64-1a, the last remaining urban renewal parcel, will be redeveloped by 1994. A three -to -five story building of approximately 40,000 square feet is anticipated, which may Include a combination of retail, office, residential, or public space. Parking may also be Integrated into the development. This development will displace the existing 90 space parking lot. By January 1, 1989, the Holiday Inn will have completed Its two floor expansion of 56 rooms. Projected weekday occupancy of the Holiday Inn with the expansion Is 90%. Weekends will generally be lower, except for fall football weekends. 41 Block 65. The Lenoch-Cilek Plaza Mali currently has 4500 square feet of vacant retail space. The Dain -Bosworth Building was constructed with the capability for two additional levels to be _ added, but this is not expected within five years. _. Block 66. Static. Block 80. 9,000 square feet of vacant retail space in the old Seiferts Building. Block 81. Static. Plaza Centre One 100% leased. Block 82. Static. Block 83/84. Static. Old Capitol Center 100% leased. Increased parking demand within five years from the above changes is estimated as follows: Short -Term Long -Term Block Spaces Spaces 61 0 0 62 9 9 63 0 12 64 14 222 65 5 5 66 0 0 60 9 10 81 0 0 82 0 0 83/84 0 0 37 258 Source of generation factors: Downtown Idea Exchange, Vol. 35, #9 42 The university of Iowa UI student enrollment has been relatively stable since 1984, declining slightly since 1985. Projections are for the trend of slightly declining enrollment to continue through 1995. In spite of declining enrollment, UI Parking System data show increased use of automobiles by _. students. This is due to demographic changes in the student population: older students, more students who reside outside of Iowa City and commute, and more students who have to deliver and pick up children at day care centers. For many of these persons non -automobile based transportation is not an option. The following developments are expected to occur on the UI east campus in the five year period 1989-1994. Increased usage of east campus due to these facilities should be Interpreted within the context of no overall growth in the student population. Laser Center. The site of the UI Laser Center will displace the primary parking lots for the Iowa Memorial Union: lot #2 (faculty and staff, 181 spaces) and Corso (student meters, 99 spaces). A new 390 space parking ramp will be constructed one block east. The Laser Center will be a research facility and not create significant demand for parking. Business Administration Building. A new building is programmed for the three-quarters of Block 85 adjacent to Gilmore Hall. This is the existing location of UI parking lot #4 (210 spaces). The UI College of Business Administration would relocate from Phillips Hall, allowing the utilization of Phillips Hall by other uses. This development will primarily entail the spreading out of activities. There will not be a notable Increase in the number of students on east campus because of the new building. There may be some Incorporation of parking Into the new Business Administration Building, either within the new structure or In adjoining surface lots. The UI Parking System will attempt to serve all faculty and staff uses generated by the new building. No attempt will be made to accommodate student parking near the new building, consistent with existing UI policy. Engineering Building EVanslon. The Engineering Building may be expanded south, consuming faculty and staff parking lots #32 and #35 (49 spaces). The 49 spaces will not be replaced on-site•, an attempt will be made to assume them Into the existing UI parking system. it this results in Inconvenient relocation, persons formerly using lots #32 and #35 may choose 43 to park in the City's Capitol Street Ramp, which is across the street from the proposed addition. The University's post -1994 plans for a parking facility at the corner of Burlington Street and -• Madison Street will eventually serve the Engineering Building. The following table summarizes additions or deletions to be made to the UI parking system on east campus in the period 1989-94. Facility Spaces — Laser Center Ramp +390 Old Music Building Lot +99 Lot on Northeast Corner of Capitol/Market +58 - Lot east of UI Water Plant +85 Lot #4 -210 Lots #32 and #35 -49 Lot #2 -181 Corso meters -99 Lot #9 -28 Net +65 — Summary 1. Persons traveling to new developments in downtown Iowa City will rely on the private automobile as their primary source of mobility. 2. Projected development in the CB -10 zone for the period 1989.94 will create the demand for - 37 short-term parking spaces and 258 long-term parking spaces. Most of this demand will come from Block 64, including the loss of 90 spaces from the existing surface lot. Short- term development and redevelopment in the remainder of the CB -10 zone will be minimal. 3. Development of new facilities on the UI east campus during 1989-94 will be oriented to existing academic programs which are currently in constrained facilities, and construction of a major research building. None of the programmed new facilities will create significant new demand for parking, However, demographic changes In the student population continue to increase the demand for on -campus parking. 4. Additions and deletions to the UI east campus parking system for the period 1989-94 will result in a net Increase of 65 parking spaces. It should be noted that existing surface lot spaces will be replaced with spaces in a parking structure. Many persons are not as inclined to park In a parking structure as in a surface lot. 45 The Adopted Parking Policy The City of Iowa City's official parking policy was adopted by Resolution 72-132 in April, 1972. It has not been amended in the Intervening 16-1/2 years. In summary, the existing parking policy establishes: 1. Local government will provide the major share of future parking for the Iowa City Central Business District. 2. it is In the public interest to eventually eliminate all on -street metered parking In the Central Business District. 3. The policy of the City of Iowa C8y will be to concentrate parking in convenient, off-street locations in the Central Business District and adjacent areas. 4. To put the provisions of this parking policy Into effect, the following steps shall be taken: a. Parking meters on -street will be eliminated In stages as off-street facilit/es are constructed; b. Future off-street parking will be provided in the construction of muffl- story parking facilities and/or surface parking lots; C. Off --street parking facilities shall be attendant operated; M III d. OH -street parking facilities shall be aesthetically pleasing, e. Parking facility construction shall be coordinated with the development of a viable mass transit system, and the specific provision for bicycle use and parking. S. The City Manager is authorized and directed to carry out the provisions of this policy. An adopted parking policy is significant because It guides City staff in the planning and operation of the City's parking system. The parking policy should be based on what the City Council establishes are the goals for the community. Parking policy will impact economic development, the pedestrian environment, the use of transit, and the amount of traffic downtown. Individual sections of the City's Zoning Ordinance will contain requirements to Implement the City's parking policy. For example, the prohibition of private parking facilities in the CB -10 zone Is in direct response to the City's desire to provide structured off-street parking downtown, as stated in the parking policy. It would appear from various City Council actions in the past five years that certain elements of the adopted parking policy are no longer favored. If Council can reach a consensus on the various parking Issues, a new policy statement can be adopted and used to provide direction to City staff. M AT/ CITY OFIOWA CITY January 19, 1909 Mary Jo Small Vice President for Finance & University Services The University of Iowa 105 Jessup Hall Iowa City, Iowa 52242 Dear Mary Jo: On Monday, January 23, we will review with the City Council in informal session a number of issues related to the University's use of City street right-of-way for University utilities and improvements. City staff is putting the finishing touches on a proposed form of "Reciprocal License and Agreement" for presentation to the University, and we believe we need some policy guidance from the City Council on these issues. One of the issues which has continued to be of some concern has been the University's installation of a cable television system to service University buildings, residence halls, married student apartments, etc. Since this issue arose, it has been the City's position that the University either needed to obtain a franchise from the City pursuant to our cable television ordinance, or at a minimum needed to obtain the City's permission, in the form of a license or other agreement, for the - operation of that system in City street right-of-way. The City has also taken the position that, like the City's other franchisee, Heritage Cablevision, the University must also pay a fee for use of City street right-of-way for that purpose. As you know, Heritage pays a 5% franchise fee to the City based on its gross revenues, and we feel it only fair to require that the same fee be paid by the University. Quite frankly, however, we are not in a position to advise the City Council concerning the magnitude of this issue without some idea of the University's revenues from operation of its cable television system. City Attorney Terry Timmins recently made inquiry of Susan Mask concerning those revenues, but the response was merely that the revenues were sufficient to cover the University's cost. In order to advise the City Council concerning this issue, I would request that you provide me with figures indicating the University's gross revenue from its cable television system during the course of its last fiscal or calendar year of operation, its net revenue from operation of that system during the same time period, and the categories and amounts of expenses CIVIC CENTER • 110 EAST WASHINGTON STREET • IOWA CITY. IOWA 57710 • (119) JS6-1000 /� Mrs. Mary Jo Small January 19, 1999 Page 2 utilized in deriving the net revenue figure. With this information, we will be in a position to advise the City Council of the magnitude of the issue, if it is indeed an issue at all. Sincerely, /teaph& en J. Atkins y Manager cc: Terry Timmins City Council bj/pc2 Alf City of Iowa City MEMORANDUM Date: January 19, 1989 To: Mayor John McDonald and City Counccilmm e s From: Terrence L. Timmins, City Attorney Re: Utility Agreement Between Iowa City and the University of Iowa INTRODUCTION: On Wednesday, January 11, City Manager Steve Atkins, Public Works Director Chuck Schmadeke, Water Division Superintendent Ed Brinton and I met to discuss the proposed agreement with the University regarding their use of City streets, and the City's use of University property, for our respec- tive "utilities." As a result of that meeting, I have completed work on a proposed "Reciprocal License and Agreement" which staff proposes to present to the University as a counter to the proposed agreement which the University presented to the City in October of 1988. In this memo, I will outline some of the major issues on which the City and the University have taken contrasting positions in their respective proposals. Discussion of this matter has been scheduled during the Council's informal session on Monday, January 23. We will at that time hope to obtain the City Council's guidance on these issues, or confirmation of the positions reflected in the proposal which we have prepared. DISCUSSION: My discussion of the outstanding issues is outlined as follows: I. Nature of the Agreement. (a) Operating Agreement and/or Grant of Property Interest. (b) Term - definite or indefinite. (c) Termination and Effect of Termination. (d) Renewal. 2. Scope of the Agreement. (a) Utilities and Improvements. (b) Future and Existing. 3. Installation, Repair, and Replacement of Utilities and Improvements. 4. Planning and Allocation of Space/Accommodation of Competing Uses/Location, Relocation, Abandonment, and Removal of Utilities and Improvements. S. University Cable Television System. Nature of the Agreement. Historically, the University's use of City property, and the City's use of University property for utilities and other improvements have been by grant of easement, given by authority of the City Council or Board of Regents. This process is cumbersome and time consuming, and perhaps explains why the University has at times undertaken construc- tion projects on City property without waiting for the completion of 450 all the necessary paperwork. A recent example is the University's construction of the parking garage/water chiller/water storage facility now under construction near the City's water treatment plant. Although the City Council authorized execution of that agreement early last fall, and although the facility is now under construction, the Board of Regents has yet to authorize execution of the agreement and the City has technically not conveyed any construc- tion easements to the University. The process of going to the Board of Regents or to the City Council for each and every new utility or improvement is clearly too cumbersome for the parties to work with. When the issue of an agreement to cover University use of City property first arose in 1986, it was in the context of a discussion whether or not the University needed to obtain a franchise from the City of Iowa City to install and operate a telecommunications (telephone) system in City street right-of-way. At that time, the Attorney General's office informally opined that a franchise was not needed, since those improvements were internal to the University and were not intended to serve the general populace of Iowa City. The City accepted that position, on the University's representation that we could work out an agreement which would be akin to a franchise. In March of 1987, the City presented a "License Agreement" to the University for its consideration. In preparing that document, we incorporated many of the features found in a City franchise for public utilities (gas and electric service). Since franchises are for a specific term, we likewise decided that the rights granted to the University would be for a definite term, rather than indefinitely. In legal parlance, a license is a grant of rights for a specific term, while an easement is typically a grant of rights in perpetuity. In the draft proposal prepared by University Contractual Advisory Susan Mask in October of 1988, entitled simply 'Chapter 28E Agree- ment," the University is presenting the City with what is essentially an "operating agreement," rather than a grant of any particular property interest. As such, the "Chapter 28E Agreement" does not have any particular term, and would therefore presumably run indefinitely unless the parties could agree to terms for termination at some time in the future. Also, the University's "Chapter 28E Agreement" does not address termination or what its effect would be on either party or their utility systems or improvements. Further- more, since it is not a grant of a property interest, the installa- tion of new utilities or improvements by the University on City property, or by the City on University property, will have to be authorized by grant of an easement on each and every occasion by either the City Council or Board of Regents. In contrast, the City's "Reciprocal License and Agreement" is first and foremost a temporary grant of rights from the City to the University, and from the University to the City. The term which we are proposing is for 50 years, which would mean that both parties' rights to use the property of the other would terminate in 2039, which is approximately the same time at which the City's right to use the water storage facility being constructed as part of the University's parking ramp and water chiller facility would expire. We feel this is appropriate since the utilities and improvements covered by the "Reciprocal License and Agreement' are very comparable in useful life to the parking garage/water chiller/water storage facility. In any event, the termination of the City's rights with respect to the water storage facility at approximately the same time as the termination of the "Reciprocal License and Agreement" for utilities will give both parties significant incentive to continue their cooperative efforts. In addition, in the City's "Reciprocal License and Agreement," we have also addressed the subject of termination and its effect. Essentially, as we have proposed in the water/sewer agreement with University Heights, there would be a two-year phase-out period after termination of the agreement, during which both parties would have to seek other locations and routes for their utilities and improvements. We did, however, also provide for renewal of the agreement. Essen- tially, the agreement would terminate unless one or the other party gave 180 -days notice of its intent to renew. The agreement would then automatically renew for another 10 -year period, unless the other party gave notice that it wanted to terminate the agreement. In my view, it is in the best interest of both parties that the agreement have a fixed term, that it address the effect of termination, and that it provide for renewal. Finally, since the City's "Reciprocal License and Agreement" is a broad grant of property rights by each party allowing the other to use its property, the routing or siting of each new utility installa- tion or improvement would not have to be approved by the City Council or Board of Regents. The" Reciprocal License and Agreement" makes such approvals an administrative determination, thus avoiding the cumbersome process and long delays associated with obtaining approval from the City Council or Board of Regents. 2. Scope of the Agreement. In the City's proposed "License Agreement" of March 1987, and in the University's "Chapter 28E Agreement" of October 1988, the scope of the agreement was confined to "utilities." In the "Reciprocal License and Agreement" which was recently prepared, we are proposing that the agreement cover both Utilities, as that term has traditionally come to be understood, and Improvements. For purposes of the reciprocal license and agreement, Utilities will include such things as City- or University -owned energy transmission or communica- tions systems, telephonic or computer communications, water distribu- tion service, sanitary sewer service, and storm sewer service, while Improvements will include City- or University -owned buildings, paving, sidewalks, vegetation, street lights, traffic signals, and pedestrian tunnels, underpasses, and overpasses. In proposing to so increase the scope of the agreement, City staff took note of the fact that it is often not just our respective utilities which are in conflict, but our respective utilities and improvements. Since both City and University utilities and improvements are presently and will continue to compete for space in City streets and on University property, it is appropriate to attempt to address the entire issue in this agreement. /50 Another significant difference in scope between the University's "Chapter 28E Agreement" and the City's "Reciprocal License and Agreement' relates to the effect of this agreement on existing easements for utilities and improvements. The University's proposed "Chapter 28E Agreement" would really only regulate the future installation of utilities by the University on City property, and by the City on University property. The City's proposal, on the other hand, is to put all future and existing utilities and improvements under the same regulatory scheme. In our view, the agreement must provide a framework within which the parties can address competition for space for their respective utilities and improvements, whether it be in City streets or on University property. The agreement won't work very well, if at all, if it will only apply to and have an effect on the future installation of utilities and improvements. For that reason, the City's proposed "Reciprocal License and Agreement" will supersede all prior easements and other grants for utilities and improvements. Installation, Repair, and Replacement. Both the University's "Chapter 28E Agreement" and the City's "Reciprocal License and Agreement" provide a regulatory framework for the installation, repair, and replacement of existing and future utilities and improvements. The City's proposals go into considerably more detail than does the University's, and perhaps this is to be expected since the University's operations on City property far exceed City operations on University property. The City's proposal regulates the University in its use of City property no more restrictively than do we regulate our utility franchisees (Iowa - Illinois and Heritage) or our private contractors. For instance, the University will be required to get an excavation ,permit and to observe our excavation regulations while working in City streets, but the City will waive the fee and insurance requirements when the University is doing such work with its own forces. University contractors would have to pay the excavation permit fee and provide evidence of insurance. 4. Planning and Allocation of Space/Accommodation of Competing Uses/Location, Relocation, Abandonment, and Removal of Utilities and Improvements. A very key element of the City's "Reciprocal License and Agreement" is the requirement that both parties jointly plan and coordinate their work on their respective utility systems and improvements. The agreement provides, for instance, that on or before February 1 of each year, the City and the University will exchange their "five year capital improvements programs.' The City does attempt to engage in such planning with the other utility providers, and success in this effort would likely eliminate or reduce competition and conflict among the various users of City and University property. For instance, the City's Water Division is investigating a project to install a major new water main in Madison Street south from the water treatment plant. The University, on the other hand, is nearing completion of its water chiller generation facility, and will shortly be approaching the City with proposed routing for water chiller. lines. It is predictable that the City and the University will plan /50 to use the same remaining space in Madison Street for their respec- tive utilities. Clearly, planning at this stage could avoid future competition for that space, and might result in a joint effort to install both sets of improvements at the same time, thus avoiding tearing up City streets on successive occasions, or insoluble construction conflicts. However, in the event that the City encounters University utilities or other improvements in City street right-of-way which prevent the installation of such major City improvements, the City must be in a position to compel a solution. Like the City's franchises with Iowa - Illinois and Heritage, the "Reciprocal License and Agreement" would give the City the right to require the University to relocate its utilities and improvements on City property. It gives the University similar authority with respect to City utilities and improvements on University property. However, in negotiating the agreement, and in applying it in future situations, both parties will have to recognize the economic realities presented by each situation. For instance, it would make no sense at all for the City to require the University to spend a million dollars to move one of its utility components to facilitate the installation of a $50,000 City traffic signal controller, if by spending $75,000 the City could achieve the same result without the relocation of University utilities. However, in that instance, the City would have the right to expect the University to reimburse it the additional cost for the more expensive alterna- tive. I anticipate considerable discussion and negotiation on this issue before it is resolved and the contract language finalized. We may have to agree that if a relocation dispute arises in the future, and if the City and University are unable to resolve the matter, it will be arbitrated. In contrast to the University's proposal, the "Reciprocal License and Agreement" which we are proposing does provide for arbitration of disputes. Finally, unlike the University's "Chapter 28E Agreement," the City's "Reciprocal License and Agreement" does address what will occur when one party abandons its utility system components or improvements on the property of the other. Under the City's proposal, the party owning the property could require the abandoning party to either remove the utility component or improvement being abandoned, or pay any additional costs for working around the abandoned facilities. 5. University Cable Television System. The March 1987 License Agreement which the City presented to the University did not address the University's cable television system, since at the time that agreement was drafted the City was unaware that the University had installed such a system. This issue has been very difficult to deal with in intervening discussions of this topic. We had hoped that the issue could be addressed as part of the City o Iowa City v. Heritage lawsuit, but our settlement with Heritage specifically deferred that issue for future resolution, either by agreement or further suit. The sentiment has been expressed in some quarters that a City/University agreement on utilities must include a resolution of the University cable television system issue and the University's payment of a fee, while others would prefer to address that issue separately. Although the University has expressed the 150 view that the cable television issue should be separately addressed and resolved, the "Chapter 28E Agreement" which they presented would under its broad and general terms encompass that system and legitimize its existence and operation in City street right-of-way. The City's proposed "Reciprocal License and Agreement" specifically excludes the University's cable television system from coverage under the license, and preserves the City's rights with respect to requir- ing a franchise or license and the payment of a fee for use of City property for that purpose. Although the University's installation of this system without City authorization initially caused some ill feeling on a philosophical level, the true magnitude of this issue for the City is probably more directly related to the amount of cable television franchise fee revenue which the City is losing on cable service to University students. We have to date been unable to obtain the University's gross and net revenue figures for operation of their cable TV system. City Manager Steve Atkins has requested University Vice President Mary Jo Small to provide us those figures in time for the informal session discussion. It is a policy decision for the Council whether or not to negotiate a utility agreement which leaves the cable television issue unresolved. /pc2 BeArea January 17, 1989 The Honorable A. John McDonald City Hall 410 East Washington Iowa City, IA 52240 Dear Mayor McDonald: RECEIVEDJAN 181989 Ce Rap=. X=M a� a au Uo LngArca i The Cedar Rapids Area Chamber of Commerce cordially invites you to attend as a guest a legislative reception Tuesday, February 14, Hotel Savery, 4th and Locust, Des Moines. The Chamber's principle focus will be transportation and we will be featuring the proposed "Avenue of the Saints," the north/south route from St. Paul to St. Louis. The Area Chamber's legislative receptions have always been well attended, and we expect a majority of legislators to be present. Since our theme is near and dear to your heart as well as to ours, we thought you would be interested in joining with us. Although Avenue of the Saints is considered to be a federal project, the legislators need to be aware of the importance of transportation in the eastern part of the state where two-thirds of the state's population live. A united effort by eastern Iowans will certainly help convey this message successfully. The reception, located in the grand ballroom on the second floor, begins at 5:30 and concludes at 7:30 p.m. I look forward to hearing from you and hope you can join us. ely, C Larry J. ler President LJW: mm �f�+Tciti',mTfnpn 424 First Avenue NE Dox 4860 Cedar Rapids, lo" 52407 (319)398.5317 �S� Rcy�ticu _bu.11etin League of Iowa Municipalities • 100 Court Ave., Suite 209 • Des Moines, Iowa • 50309 • (515) 234.72S3 January 13, 1989 No. 1 With traditional fanfare, the 73rd General Assembly gavelled to a start on Monday. January 9. Not unexpectedly, events of the week were primarily organizational in nature - - first meeting of committees, adoption of rules, and beginning discussion of reports from interim committees and state agencies. This "new" General Assembly includes eleven new House members and seven new Senators (one who moved from the House). Democrats will continue as the majority party, as they outnumber Republicans 30-20 in the Senate and 61-39 in the House. Included in the Senate Democratic majority is Senator Elaine Szymoniak, a 10 -year veteran of the Des Moines City Council, who secured the vice chairmanship of the Senate Local Government Committee. The Outl� The session is expected to be a difficult one for legislators because of the enormity of tasks they face. It is generally agreed the following issues will be seriously addressed: school aid formula (how to distribute $1 billion annually among schools); road use tax 1 formula (how to distribute $600 million+ among cities, counties and the state); environmental 1 issues, including waste reduction; prison capacity; and, some suggest, riverboat gambling. Against this backdrop, the League is pursuing six primary objectives: * An on going, permanent source of funding for infrastructure projects t A fair allocation of road use tax fund dollars to cities * Establishing a partnership to address environmental programs (including waste reduction, landfill and groundwater regulations, and problems with radium in the water supply) * Clarifying the role and powers of the State Auditor to randomly select cities for audit ► Extending home rule authority over independent boards and commissions including park boards, library boards and airports. Each of you has received a copy of the League's legislative priorities and future bulletin will include a status report on bills related to these topics. Governor Brr <taon of the State" On Tuesday, the Governor addressed a joint session of the Legislature to report on the condition of the state ("best year in a decade") and to outline his priorities. As reported in the popular press, the Governor outlined eleven priorities he would like to see the Legislature act on. Of particular interest to cities: (1) creation of a rural enterprise fund to help small towns lure business and plan for the future; (2) spend $3.5 million to -=rket tc,.=ism to our neighbors to the south; (3) spend $1 million for rural infrastructures (low interest loans); (4) fund the Community Economic Betterment Account (CERA) at $4.65 million; and (5) target lead acid batteries, nondegradable plastic grocery/trash bag_, yard waste for reduction and recycling. n ('-vernor'= Budaet of ities ll be to ttheeQual, if not Legislature.grSetrformportance to deliery oncFriday,iJanuarya13(afterspressetimemforethis Rullptin), we will review that document to assure that state -shared revenues and programs of interest to cities are fully -funded. Of particular interest will be the funding level al option sales tax becm dended on afor t melyebs isr(see relatedearticlelnance so i EconomiccDevelopment and Financeysectionments ). 1501-' fie State economy appears to be improving and state revenues are now exceeding expectations. Against this 'stronger economy" backdrop, the Governor is not expected to suggest increases in taxes. Key legislators have agreed, we are unlikely to see any major new initiatives that require a boost in taxes. On Wednesday, February 15, the League will be holding its second annual Legislative Conference in Des Moines. Last year, over 200 city officials from across the state gathered in the state capital to hear an update on city issues in the General Assembly and meet with legislators. Communicating with your Senator and Representative during the session is rrurial if issues of concern to Iowa's cities are to be considered. Enclosed is a brochure outlining details of the one -day meeting. Please complete the enclosed registration form and return it, along with payment, to the League office as soon as possible. See you in Des Moines on February 15! This LegiglAtive Bulletin will be sent approximately every two weeks during the session. The schedule will depend on the General Assembly's yet to be finalized schedule of cut-off dates. In order to manage the legislative process, the House and Senate will adopt a schedule (commonly known as the "funnel") establishing dates by which certain actions must occur, or bills are technically dead in the process. Once the legislators' timetable is adopted, we will develop a schedule to report to you on the most timely basis possible of .events occurring during the session. The Bulletin will be distributed to the individuals in the following groups: League Executive Board, City Action Group, Iowa Municipal Attorneys Association, Iowa City Managers Association, Public Works Committee's Legislative Committee, and Large City Mayors. In addition, numerous officials, by request, have been added. We encourage you to make copies of this Bulletin and ci-rm-late them a—aff Other rite officials vb.. Are interested. As always, if you have suggestions on how this Bulletin can better meet your information needs, please call. We encourage you to contact the League office if you have any questions on the status of legislative priorities or specific bills. This year, the "legislative team" lobbying for the League on The Hill include Peter King, Executive Director; Roger Nowadzky, Deputy Director and Counsel; Dean Schade, Staff Associate; and Jo Ann Strack, Director of Technical Services. Roger is the League's lead lobbyist, and he and Dean will be spending virtually all of their time at the State Capitol. Peter will be focusing on several key priorities (including the Road Use Tax Fund), while Jo Ann will be assisting in the economic development and finance area. Directly contacting your Senator and Representative on League priorities and other issues of specific concern and interest to your city is ahfiduta y eritkAl to success in the legislative process. Legislators must hear from you (either by telephone, letter, visit at the Capitol or visiting at home on the weekend) to understand that the issues the League is discussing have a definite and immediate affect on cities and towns in their district. To contact your legislator write: Senator/Representative, State Capitol Building, Des Moines, Iowa 50319 or call Senate (515) 281-3371, House (515) 281-3221. We encourage you to send copies of correspondence to the League and let us know of your conversations with your elected representatives at the Statehouse. Last year, the General Assembly passed SF 2092 which established a community and rural development loan program (CORDLAP), as well as a sewage treatment works financing program to assist communities in financing traditional infrastructure (water, sewer, streets) and non-traditional infrastructure (health care facilities, telecommunications) and housing. The bill also authorized the Iowa Finance Authority to issue bonds to capitalize the program. However, the Governor item vetoed two key sections of the bill pertaining to permanent funding, particularly diverting cigarette tax monies and the issuance of bonds to fund the program. At the same time, the League is continuing to seek a permanent funding source for this revolving loan program. The Department of Economic Development will propose using $4 million of lottery proceeds to fund the program; $2 million to traditional infrastructure and 82 million to non-traditional infrastructure. The Governor has also proposed a Rural Enterprise Fund to provide "seed money" to local development groups, to support rural incubators, create more rural housing and funds to expand the Main Street Program to communities under 5.000 population. The key issue in the transportation area this year will be possible action on the road use tax fund (RUTF) allocation formula. As you know, last year's gas tax bill included a provision for an independent study of the road use tax fund - levels of need, funding and, most importantly, distribution of the monies. Since adjournment of last General Assembly, a consultant has been working diligently at the direction of the Road Use Tax Fund Steering Committee (city representatives are Oelwein Mayor Beth McFarlane and Cedar Rapids City Engineer Dick Ransom). On this Friday (January 13), the consultant will be presenting a preliminary final report to the Steering Committee, with the thought that the final report will be submitted to the Legislature by January 31. At this point, it is too early to know exactly what recommendations will be made in the study. As soon as it is available, we will do an analysis of the study, its recommendations, and the League's Executive Board will define a legislative position that will be beneficial to all members. In preliminary discussion with legislators, it appears that members of the House are very interested in seeing action on the road use tax fund this session. On the Senate side, there seems to be less feeling of urgency. The bill does include a provision that a portion of the 4 cent increase approved last year would be "frozen" (or set aside in escrow) beginning January 1, 1990 if no action on the distribution formula is taken. Practically speaking, it is not essential that the General Assembly take action this year because the effect of escrowing money would not be felt until the end of the first quarter of 1990. Other transportation -related issues expected to be raised include funding of airports and possible modifications to governing boards of airport authorities. SSB 9 has been introduced (at the request of DOT) to require all applications for federal airport funds be approved by DOT. Comments on this idea from cities with airports are welcome. "Economic development" continues to be the primary buzzword around the state and Statehouse. Amendments to the Community Economic Betterment Account (CERA) program have been mentioned, but it is too early in the session to know what specifically will be seriously considered. One issue that will be debated is whether "forgivable" loans/grants should be continued at all, or whether all CEBA monies should be loans (loans have been about 1/4 of the total 184 awards to business). The City Finance Committee recently submitted a proposal to the Governor for his consideration to require cities of over 2,000 population to do their financial reports to the state on a modified accrual accounting basis. We oppose this proposal. The City Finance Committee is also working to develop a definition of "continuing appropriation" and possibly have that definition incorporated into the Code. As a result of changes made to this year's budget forms, there seems to be a difference of opinion on what a "continuing appropriation" is and how it should be used. At this point, the members of the committee have not agreed on a definition, but the League will continue to monitor the activity in this area. Correcting the problem of untimely payments of local option sales taxes to cities will be an important issue, and has already been raised in the House Ways h Means Committee. In the 65+ cities that now have the tax, waiting 90-120 days after the end of a quarter when taxes are due is unacceptable. The Department of Revenue At Finance has suggested that if 1.5% of the proceeds (estimated to be $340,000 based on revenue expected this year) were held by the Department for administrative purposes, the distribution could be done on a timely basis. Because the state would gain 30-45 days interest earnings on local option taxes anyway, the League rejected the idea of a percentage allocation. It was suggested that a state appropriation be secured. In mid-December, the League and city officials met with the Governor to discuss the issue. Included in the meeting were representatives of the Iowa State Association of Counties and selected counties. /S� As a result of that meeting, and the assistance of Representative Bob Arnould (Davenport), we expect the Governor's budget to include some increased level of funding ($200,000 has been suggested) for the Department of Revenue & Finance. Whether this funding level will be adequate for the Department to turn the payments around in a timely fashion is yet to be seen. We e^ ourage the cities with the local option sales tax to contact their Senator or Representative and gree them to (1) support a state appropriation to the Department of Revenue & Finance and (2) reiecr the idea of a rercent of the local option sales tax zoing directly to the rwvArtment. Environmental issues are at the top of the Governor's, the Senate's, and the House's agendas. Key among the environmental issues that we expect to see be seriously considered are: Underground Stora-Tga rk= A comprehensive bill draft concerning underground storage tanks was the first bill introduced in the House (HF 1). The bill creates a state fund for petroleum underground storage tanks to provide a means for owners and operators of such tanks to comply with federally -mandated technical standards and financial responsibility regulations. The fund has three major components. A remedial account provides a social cost spreading mechanism to pay for existing leaks. A remedial tank fee based upon the prior year's petroleum throughput for the tank is the primary funding mechanism for the remedial account. The second component is a loan account. The loan account's purpose is to provide capital by loans and referrals for bringing tank owners into compliance with federal technical standards for tank construction, installation and monitoring. The third component is an insurance account. This account will offer coverage for prospective leaks of petroleum to tanks meeting the bill's criteria. I The General Assembly is expected to take up HF 1 within the next two weeks. City officials are urged to obtain copies of the bill for their review and comments. Copies may be obtained by calling the Public Information Office at the Capitol (515) 281-5129. Please send Roger Nowadzky your observations and comments. Wante Volume Reduction One of the other major environmental topics that will be debated this session will concern programs to recycle and reduce waste volume at our sanitary landfills. At its final meeting on November 18, the Waste Volume Reduction and Recycling Legislative Study Committee made a number of final recommendations that will likely be the foundation of legislative debate on the topic. The recommendations were: 1. Requiring separation of recyclable materials from the waste stream prior to final disposal. 2. Adopt a waste tire program similar to that of the state of Wisconsin. 3. Directing the Department of Natural Resources to develop a kitchen and large household appliance abatement program and a lead battery acid disposal program. 4. Encouraging the composting of yard wastes. 5. Discouraging the use of nondegradable plastic bags and styrofoam and polystyrene products. Expect extensive debate and some action by the legislature on these topics. If the past is any guide, we expect numerous bills that would affect the employee -employer relationship between cities and their employees. Chief concerns are 411 pension benefits, adding cancer to the list of items presumed to be job-related, military leave and scope of collective bargaining. Several bills have been introduced: Allowine Fmplovpeq to Choose -r iv n Under Workers' nmpensaticn HF 5 Would allow employees to choose medical care for job related injuries covered by workers' compensation. If the care chosen by employee is unable to meet the reasonable and necessary standards of the workers' comp law, the employee must reimburse the employer for costs. /50L Wrongful Diqcharse of Rmpinvees HF 7 would restrict the reasons an employee could be discharged from employment. A wrongfully discharged employee would be eligible for reinstatement with back pay, reimbursement of reasonable attorney fees and have the ability to bring action for punitive and compensatory damages. Modifying Scove of M- datory Subiept of Bareainine last session, SF 2251 would have added discipline and discharge to the list of mandatory subjects of bargaining under the public employment act. The League expects this perennial issue to reappear this session. Military eau Overly generous military leave provisions are a continuing problem for cities. Legislation will be introduced to reduce from 30 to 10 working days the length of military leave state and local officers and employees are entitled to receive without loss of status. This bill would also provide fiscal relief by eliminating the current "double dipping." Employees would receive regular compensation from the city less the amount of military base pay. Cancer Pr stmpDtion Under chapter 411, if a public safety officer, city police officer or fire fighter has heart disease or disease of the respiratory tract, the disease is presumed to have been contracted while on active duty. The presumption allows employees to receive accidental disability benefits at considerable expense to the city. The League will strongly resist efforts to include cancer to the list of diseases attributable to the job due to the lack of medical evidence that substantiates such presumptions. There are a number of topics concerning local government on which legislation is expected to be drafted and introduced this session of the General Assembly. A number of these bills will be introduced and promoted at the urging of the League. ^tate Auditor's nda of Audit A priority of the League is the authority of the State Auditor to compel a city audit by the Office of Auditor, even though no allegations of financial irregularity are made and even though a private auditing firm may be hired by the city to perform the audit. We don't believe the auditor does, or should have, such authority. The League is presently working closely with the Iowa Association of School Boards and the State Association of Certified Public Accountants on specific statutory language that will be introduced. 5911 Additionally, being promoted by the League as a legislative priority, is the "fine tuning" of last years E911 emergency response bill. Questions concerning the necessity of a referendum to impose the surcharge to fund the system, the adequacy of $.25 per telephone subscriber line to pay for the service, and the role of presently existing 911 boards and others will be raised in conjunction with this legislation. City GnvArnmAnt RnorQ ni a ion and Airport Reoreanization Another area of interest to city officials which is a League priority is the reorganization of city boards and commissions through city home rule authority. Expect at least two pieces of legislation on this topic. At least one bill will concern the clarification of procedures necessary to abolish an airport commission so that a city administrative agency under chapter 392 of the Iowa Code (the regular city administrative egency chapter) may be established to manage and control the airport. As you will recollect, HF 278, which passed last session of the General Assembly, allowed such an abolition to recreate the airport authority under chapter 392. However, legislation will be introduced on behalf of the League that will clarify that a referendum is not needed to abolish the old authority in this reorganization. The Greater Des Moines Chamber of Commerce has also gone on record supporting this legislation. The League is continuing to discuss the reorganization issue with representation of the Iowa Library Association (ILA) in an attempt to reach agreement on legislation that addresses concerns raised by city officials (terms of office, standardizing procedures and policies and financial reporting and accountability) and libraries ("intellectual freedom"). We have yet to reach an agreement. S Municipal Infractions Legislation will be introduced and supported by the League and by the Iowa Municipal Attorneys Association to "fine tune- the cities' use of a civil penalty for violation of a city ordinance. That procedure and penalty is called a "municipal infraction" and has many distinct advantages over use of a criminal penalty of ordinance violations. However. legislation will be introduced to make this good system even better, and to clarify a number of issues concerning the use of this procedure. Another project undertaken by the League and the Iowa Municipal Attorneys Association, is an effort to identify noncontroversial provisions in the Iowa Code relating to cities that are obsolete, ambiguous or conflicting with another section of the Code. Last year, the League and Municipal Attorneys Association drafted legislation to "clean up" a number of these technically deficient Code sections. That legislation was adopted by the General Assembly; a similar bill will be drafted this session. If you are aware of a particular section or sections of the Code that fall into this category, please notify Roger A. Nowadzky at the League office (515) 244-7282 for possible consideration of those sections in this legislation. SF 23, introduced by Senator Peterson, would condition an annexation upon not only a favorable vote in the city seeking to annex, but also upon a favorable vote of the citizens of the area sought to be annexed. SF 3 by Senator Taylor would mandate city councils to adopt ordinances prohibiting the advertising of tobacco products on outdoor signs. Please contact the League office at (515) 244-7282 if you have questions. IGKA SENATE COMITUR MMMURSHIPS-_1989-90 RIESSION Agriculture - Priebe, chair; Riordan, vice chair; Boswell, Coleman, Fraise, Fuhrman, Hedge. Hester, Husak, Miller, Palmer, Rensink, Scott, Soorholtz*, VandeHoef Appropriations - Welsh, chair; Boswell, vice chair; Bruner, Corning, Fraise, Gettings, Goodwin, Gronstal, Husak, Jensen, Lind, Lloyd -Jones, Pate, Peterson, Rensink. Riordan, Running, Sturgeon, Tieden*, Tinsman, Vern Business & Labor Relations - Peterson, chair; Sturgeon, vice chair; Fuhrman*, Gettings, Hultman, Mann, Palmer, Running, Taylor, VandeHoef Commerce - Palmer, chair; Deluhery, vice chair; Gronstal, Hannon, Jensen*, Kinley, Lind, Mann, Nystrom, Pate, Priebe, Rife, Running, Tieden, Welsh Education - Murphy, chair; Horn, vice chair; Boswell, Bruner, Corning, Deluhery, Dieleman, Hedge, Kibbie, Lind, Lloyd -Jones, Rensink, Szymoniak, Taylor*, Tieden, Tinsman, Varn Environment h Energy - Deluhery, chair; Gronstal, vice chair; Carr, Hedge, Miller, Pate*, Rife, Soorholtz, Sturgeon, Varn Ethics - (5 legislative members and 2 additional citizen members to be named) Kinley, chair; Husak, vice chair; Drake, Gettings, Taylor* Human Resources - Hannon, chair; Bruner, vice chair; Carr, Corning*, Gentleman, Hagerla, Horn, Murphy, Riordan, Sturgeon, Taylor, Tinsman Judiciary - Doyle, chair; Mann, vice chair; Carr, Coleman, Deluhery, Drake, Fuhrman, Gentleman*, Gronstal, Hagerla, Hester, Horn, Taylor, Varn, Welsh Local Goverment - Miller, chair; Szymoniak, vice chair; Fraise, Goodwin, Jensen, Kinley, Murphy, Priebe, Tinsman, VandeHoef* Natural Resources - Scott, chair; Kibbie, vice chair; Doyle, Goodwin*, Hedge, Hester, Husak, Mann, Peterson, Priebe, Rensink, Tieden 15'01. I Rules and Administration - Hutchins, chair; Gettings. vice chair; Hultman*, Jensen. Kinley, Lloyd -Jones Small Business A Economic Development - Boswell, chair; Hannon, vice chair; Hagerla*, Kibbie. Land. 1111er. Pate, Peterson. Rife, Scott, Szymoniak, VandeHoef State Government - Carr, chair: Lloyd -Jones, vice chair: Coleman. Dieleman, Drake, Fraise, Gentleman. Gronstal. Hannon, Horn, Rife. Nystrom*. Running, Soorholtz, VandeHoef Transportation - Coleman, chair; Scott, vice chair: Dieleman. Doyle, Drake*, Gettings. Goodwin. Jensen, Lloyd -Jones, Nystrom Ways & Means - Dieleman, chair; Husak, vice chair; Bruner. Drake, Fraise, Fuhrman. Gentleman. Hester*. Hultman, Kibbie, Murphy, Palmer. Riordan. Soorholtz, Szymoniak °FNATR AcPROPRIATIONS SUBCOMMITTEES Administration - Gronstal, chair; Dieleman, vice chair; Jensen*, Mann, Soorholtz Agriculture & Natural Resources - Riordan, chair; Priebe, vice chair; Hester*, Scott, Tieden Claims - Kinley, chair; Welsh, vice chair; Doyle, Drake*, Hultman Economic Development A Iowa Plan - Boswell, chair; Kibbie, vice chair; Hagerla. Rife*, Szymoniak Education - Varn, chair; Horn, vice chair; Murphy, Nystrom. Rensink* Health 6 Human Rights - Sturgeon, chair; Miller, vice chair; Gentleman. Hannon, Tinsman* Human Services - Bruner, chair; Lloyd -Jones, vice chair; Corning*. Deluhery. Fuhrman Justice System - Fraise, chair; Doyle, vice chair; Carr, Taylor, VandeHoef* Regulation - Running, chair; Peterson, vice chair; Goodwin, Hedge*, Palmer Transportation h Safety - Gettings, chair; Coleman, vice chair; Husak, Lind*, Pate Agriculture - Osterberg, chair; Gruhn, vice chair; Banks, Bennett, Branstad, De Groot, Eddie, Fogarty, Fuller, Hibbard, Johnson, Koenigs, May, McKinney, Mertz, Muhlbauer. Pellett, Petersen D.*, Schrader, Stueland, Svoboda Appropriations - Jochum, chair; Peterson M., vice chair; Buhr, Carpenter, Corbett, Halvorson R.A., Halvorson R.N., Hammond, Hansen S., Harbor, Hatch, Knapp, Lageschulte, Maulsby, McKinney, Pavich, Poncy, Stueland, Svoboda, Swartz, Van Maanen* Economic Development - Swartz, chair; Brand, vice chair; Beaman, Bennett, Branstad*, Cohoon, Connolly, Corbett, Dvorsky, Groninga, Halvorson R.N., Hermann, Jesse, Lageschulte, Lykam, Metcalf, Miller, Neuhauser, 011ie, Svoboda, Teaford Education - 011ie, chair; Shoultz, vice chair; Adams, Beaman, Brand, Cohoon, Corbett, Daggett*, Harper, Haverland, Kistler, Lageschulte. Maulsby, Miller, Neuhauser, Nielsen, Shearer, Siegrist, Spear, Tabor, Wise Roergy A Environmental Protection - Rosenberg, chair; May, vice chair; Adams, Banks. Bisignano, Dvorsky, Garman, Hanson D., Hatch, Holveck,, Jesse, Johnson, Lindby, McKean*, Nielsen, Osterberg, Petersen D., Schrader, Shoultz, Siegrist, Trent Human Resources - Fey, chair; Nielsen, vice chair; Adams, Beatty, Brown, Buhr, Carpenter, Clark, Daggett, Hammond, Harper, Haverland, Hermann, Hester, Kistler, Mertz, Peters, Plasier*, Spear, Spenner, Teaford Judiciary h Law Enforcement - Jay, chair; McKinney, vice chair; Beatty, Brammer. Chapman, Clark, Halvorson R.A.* Hansen S., Harbor, Hibbard, Knapp, Kremer, Peterson M., Plasier, Poncy, Renaud, Rosenberg, Sherzan, Shoning, Siegrist, Trent Labor & Industrial Relations - Sherzan, chair; Peters, vice chair; Blanshan, Brammer. Ghalman, Connors, Diemer, Halvorson R.N., Harper, Hermann, Hester, Jochum, Kistler, Kremer, Lykam, Miller. Neuhauser, 011ie, Plasier, Tyrrell*, Wise Local Government - Fogarty, chair; Fuller, vice chair; Banks, Bisignano, Black, Brown, Connors, Diemer, Eddie, Hatch, Haverland, Hester, McKean. Mertz. Muhlbauer, Peters, Renken. Royer, Shearer, Spear, Spenner Natural Resources - Black, chair; Schrader, vice chair; Diemer*, Eddie. Fogarty. Fuller. Grului, Jay, Johnson, Koenigs, Lykam, Maulsby, May, McKean, Osterberg, Pellet, Royer, Sturland. Swarts, Tabor, Tyrrell Rules h Administration - Teaford, chair; Bisignano, vice chair, Chapman, Connors. Hansen S.. Harbor. Kremer, Metcalf+. Pavich, Stromer, Swartz, Van Maanen, Wise Small Business 6 Cam.erce - Doderer, chair; Hansen S. vice chair; Bisignano. Blanshan, Branmier, Chapman, Dvorsky, Garman. Groninga, Halvorson R.A., Hibbard, Holveck, Jesse. Kremer, Metcalf, Renken*, Schnekloth, Sherzan, Shoning, Shoultz, Trent State Government - Blanshan, chair; Beatty, vice chair; Buhr. Carpenter, Connors, Doderer, Garman, Halvorson R.N., Hammond, Hanson D.*, Knapp, Lundby, Pavich, Peterson M.. Poncy, Renaud, Renken. Shoning, Teaford, Tyrrell, Van Maanen Transportation - Connolly, chair; Cohoon, vice chair; Beaman, Black, Branstad. Brown, De Groot*, Fey, Fogarty, Gruhn, Harbor, Jay, Koenigs, Muhlbauer. Pavich. Pellett, Renaud, Royer, Schnekloth. Shearer, Spenner Ways h !leans - Tabor, chair: Wise, vice chair; Bennett, Brand, Chapman, Connolly, Daggett, De Groot, Doderer, Fey, Groninga, Hanson D., Holveck, May, Metcalf, Osterberg, Petersen D., Renken, Rosenberg, Schnekldth*, Teaford HOUSE APPROPRIATIONS SuarrwMlTTFaS ; Administration - Renaud, chair; Adams, vice chair; Fuller, Kremer*, McKean, McKinney, Tyrrell Agriculture/Natural Resources - Johnson, chair: Mertz, vice chair; Diemer, Lykam, Pellett, Schrader, Stueland* Claims - Gruhn, chair; Lundby, Lykam Economic Development - Poncy, chair; Shearer vice chair; Branstad, Corbett, Harbor, Jesse. Swartz Education - Hatch, chair; Neuhauser, vice chair; Beatty, Lageschulte, Maulsby*, Shoultz. Siegrist Health & Human Rights - Haverland, chair; Harper, vice chair; Buhr, Carpenter, Gruhn, Royer, Spenser Human Rights - Hammond, chair; Brown, vice chair; Hester*, Kistler, Nielsen, Peters, Plasier Justice System - Knapp, chair; Dvorsky, vice chair; Clark*, Eddie, Halvorson R.A., Peterson M., Sherzan Regulations - Spear, chair; Hibbard, vice chair; Connors, Garman*, Lundby, Miller, Huhlbauer Transportation & Safety - Koenigs, chair; Svoboda, vice chair; Beaman, Cohoon, Hermann, Pavich, Shoning* * Ranking Member /S01-� _eague of Iowa Municipalities 1989 Legislative Conference The 1989 session of the Iowa General 4sembly will get underway on January 9. i 3w General Assembly with new members III tackle hundreds of issues and problems. iom the cities' point of view, some Issues •e new; others are not -so -new. City officials can have a direct Impact on and does not -- get accomp. I the '89 session. On Wednesday, city officials from throughout the at in Des Moines to urge legis. port home rule and strong city Last year over 200 city officials met with Individual legislators -- n this year and make a difference. ITop en the League's and cities' agenda: is road use tax fund, Infrastructure funding, nvirOnnwrltal Issues (including solid waste ad recycling), state auditors authority, F911 rite- up, and home rule and city reor- anlzatlon, among others. Whether these (sues will be acted on depends, a great deal, I the effort city officials pit forth to Com. iunicate with legislators. This one -day eglslative Conference Is the one major pponunky during the 1989 session for city rylcials to join together at,the state capitol ,rid push for city priorities. All city officials ,to encouraged to anendl r The tentative agenda below provides an overview of activities. In the morning, city officials will be briefed on the S Mus of key Issues. The Governor has been Invited to address city officials at lunch. Following lunch, bus transportation to the state capitol will be provided. The afternoon Is open to most with legislators. Now is the time to make arrangements to meet with your legislatorsl Each city official Is responsible for contacting his or her legislator and making arrangements for a meeting in Des Moines on February 15. Due to their very busy schedules, legislators must be contacted now to ensure a meeting time on February 15. Locatlon and Accommodations The conference will be held at The Hotel Savory, Des Moines IA 50309. Rooms are available at the government rate of $45 single, $55 double. Please contact the hotel directly at (515) 244-2151 for your room reservations. Be sure to indicate you are with the League of Iowa Municipalities. Tentative Agenda 8:00 am Registration opens 9:30 am Welcome 9:40 am Briefing on city priorities (Infrastructure funding; Road Use Tax Fund,- Environmental und;Environmental Issues; State auditor's authority,* E911 status and referendum; Home -rule and C4 reorganization; Emerging topics; Questions and discussion.) Noon (Governor has been Invited) 1:30 pm Buses leave for Capitol 2:00 pm Meetings with legislators The afternoon is set aside for city officials to meet with legislators. It Is critical that city Officials make appointments with legislators as soon as possible. League of 1989 Leg Des Wednesda Please print nam name badges) 7 many as three Name: Title: Name: Title: Name: Title: City/Agency:_ Address: City/St/Zip:_ Phone:( )_ This form was c Method of payr I I League member (] Non-member fel check endow Purchase old, I 1 IM'e plan to rile and back to the Hot 4:00 pm Buses begin to return to Hotel Savory Please return this to, February 8, 1989 to: 5:00 pm Last bus leaves Capitol for Hotel Savory League of Iowa Muni S Legislative Conferenc 100 Court Avenue, St Des Moines. Iowa So: The tentative agenda below provides an overview of activities. In the naming, city offk:Ws will be brieled on the sous of key Issues. The Governor has been Invited to address city officials at lunch. Following lunch, bus transportation to the state capital will be provided. The afternoon is open to meet with legislators. Now Is the time to make arrangements to meet with your leglslatorsl Each city official Is responsible for contacting his or her legislator aril making arrangements for a meeting in Des Moines on February 15. Due to their very busy schedules, legislators must be contacted now to ensure a meeting time on February 15. Location and Accommodations The conference will be hell at the Hotel Savery, Des Moines IA 50309. Rooms are available at the government rate of S45 single, S55 double. Please contact the hotel directly at (515) 244.2151 for your room reservations. Be sure to Indicate you are with the League of Iowa Municipalities. Tentative Agenda 8:00 am Registration opens 9:30 am Welcome 9:40 am Briefing on city priorities (Infrastructure funding; Road Use Tax Fund; Environmental Issues; State auditor's authority; E911 status and referendum; Home -rule and city reorganization; Emerging topics; Questions and discussion.) Noon (Governor has been Invited) 1:30 pm Buses leave for Capitol 2:00 pm Meetings with legislators The afternoon is set aside for city officials to meet with legislators. it is critical that city officials make appointments with legislators as soon as possible. 4:00 pm Buses begin to return to Hotel Savory 5:00 pm last bus leaves Capitol for Hotel Savory League of Iowa Municipalities 1989 Legislative Conference Des Moines, Iowa Wednesday, February 15, 1989 Please pint names as they should appear on name badges! This form can be used for as many as three city officials from one city. Name: Title: Name: Title: Title: City/Agency: Address: City/St/Zip: Phone:L_ This form was completed by: Method of payment: [ J League member fee, $25 per person [ J Non-member fee, $50 per person check enclosed purchase order enclosed [ J Itwe plan to rile the bus to the Capitol and back to the Hotel. Please return this form by Wednesday, February 8, 1989 to: League of Iowa Municipalities Legislative Conference too Court Avenue, Suite 209 Des Moines, Iowa 50309 League of Iowa Municipalities 1989 Legislative Conference Registration Please complete the enclosed form and return to the League with a check for the reg. Istratlon fee (checks payable to the League) by Wednesday, February 8. Requests for refund must be made by Friday, February 1o. Fees A conference registration fee of $25 for League members is required to cover costs of materials, coffee, lunch, and bus transpor. ration between the Hotel Savory and the Capitol. The fee for non-members is $50. (Members Include city officials from League member cities.) Ouestions Call Denise Holt at the League office at (515) 244-7282. KFees A conference registration fee of $25 for League members is required to cover costs of materials, coffee, lunch, and bus transpor. notion between the Hotel Savory and the Capitol. The lee for non-members Is S50. (Members include city officials from League member cities.) Questions Call Denise Holt at the League office at (515) 244.7282. League of Iowa Municip.' I 1989 Legislative Confer fI I LI O� •� ,:p a aC a � O Registration g Please complete the enclosed form and return to the League with a check for the reg- o r Istration fee (checks payable to the League) Ei ►r by Wednesday, February B. Requests for c refund must be made by Friday, February 10. v rSt KFees A conference registration fee of $25 for League members is required to cover costs of materials, coffee, lunch, and bus transpor. notion between the Hotel Savory and the Capitol. The lee for non-members Is S50. (Members include city officials from League member cities.) Questions Call Denise Holt at the League office at (515) 244.7282. League of Iowa Municip.' I 1989 Legislative Confer fI I LI I�. •� ,:p ���I The University of Iowa Iowa City, Iowa 52242 Vice President for Finance and University Services 101 Jessup Hall 319/J35-3552 January 23, 1989 Mr. Stephen J. Atkins City Manager i City of Iowa City Civic Center Iowa City, Iowa 52240 I Dear Steve: I � Enclosed you will find summary information regarding cable services at the University and their financing. As I told Mayor McDonald yesterday, I am having to arrange to have this information sent to you since I am out of town. jIt therefore may not completely serve your needs. I would f be happy to discuss this matter further upon my return. Sincerely yours`,'' , dG Mar211 Associate Vice President i Enclosure CC: Susan Phillips I I!O CAMPUS VIDEO SYSTEM (CVS) The distribution system was constructed at a cost of $482,331 of which $96,700 was allocated from general University building repair funds, without need for repayment. The remaining $385,361 is to be repaid to telecommunication bond reserves at an annual rate of $55,090 for a period of seven (7) years starting in FY'89. Service is available in three tiers: (1) Tier 1 is available to all students and departments connected to a CVS distribution outlet, without direct cost. The service includes three commercial stations (KWWL, KCRG, KGAN), KIIN, UITV, the Discovery channel, and two University instructional channels. Tier 1 is similar to the master antenna service available in residence halls which made reception of local commercial and PBS stations possible. Residence Services pays the Broadcasting Service an annual fee to maintain this service. (2) Tier 2, basic entertainment service, is available at the student's option and requires payment of a one-time ($10.00) processing fee and a monthly ($12.50-FY'89) entertainment service fee. Tier 2 includes 19 channels (ESPN, MTV, weather channel, C -Span, SIN, CNN, etc.). (3) Tier 3 is comprised of selected premium movie channels available at an additional monthly fee for each channel (HBO -$9.95, Cinemax -$9.95, Disney -$6.95). Tier 1 services are intended as a mechanism to distribute information, data and educational television programming on campus. It is for that purpose that the investment in the system was undertaken. Currently, five channels on the system are being used to distribute instructional and general educational programming within the University. Some revenue for the basic (tier 1) system is obtained as a portion of the room and board fees charged to all students in the residence hall system. As noted above, tier 2 and tier 3 services are additional charges to the students and departments that make use of them. Tier 1 service is successor to master antenna service which previously made television reception possible in the residence halls. 153 FY'88 Revenues and Expenses Revenues Revenues to maintain system Residence hall maintenance $ 5,821 Departmental program fees 52 Residence hall assessments to support tier 1's services $ 52,461 Administrative processing fees $ 8,797 Program fees $ 27,289 Total $94.420 Expenses Operating Expense $ 55,597 j Program fees payable to Heritage 27,289 Depreciation expense 24,000 Total $106,886 j Net Revenue < 12,466> In addition to operating expenses of about $106,000 per year, the system will need, beginning in FY'89, to set aside $55,090 per year for the next seven (7) years for debt j service, as described above. The University of Iowa Hospital and Clinics expended $63,680 to Heritage for tier 2 service and maintenance of the cable system in FY'88. The revenues for the service were obtained from the room rates charged to hospital patients. Contents A Pictorial History of Iowa City Chapter 1 A Governor and a Fur Trader Chapter 2 The Trading Houses Chapter 3 The Napoleon Settlers Chapter 4 A Permanent Territorial Capital Chapter 5 Lean Back Hall and the Summer of Thirty-nine Chapter 6 The Capitol Builders Chapter 7 The Beginnings of Agriculture in Johnson County Chapter 8 Communications and Connections Chapter 9 The University Chapter 10 The Late Nineteenth Century Chapter 11 The County, Roads and Railroads, Places and Place Names Chapter 12 The Twentieth Century Summary A Pictorial History of Iowa City The book honors the earlier histories of Iowa City and presents material from new sources. The University of I•owa's history and the integral part it played in the city's development is included. The earlier chapters investigate the cloudy pre -railroad period (1830s to 1850s) when Iowa City was the state capital. This period has not been previously examined in full, especially the remaining physical evidence of the business district that surrounded the capitol square. The history of the county's farm community has not been left out. Such things as early planting and harvesting methods are included. Quotations from letters and diaries are brought together to produce a careful description of the land before it was farmed and the buildings put up. For example, there are descriptions of Indian life that coexisted with the earliest settlers and a unique account of the breaking of the prairie by the first plow. . Much has been uncovered that would interest the general reader here in Johnson County, as well as the entire state. Quite a bit of concern for local history is now being shown by the general public, perhaps because of the recent urban renewal experience. The chapters described above, and the entire book, since it is an original history, will be a new source for students and scholars. December 7, 1988 Dear Friends, Enclosed is a brief summary of my book, APictorial Histor of Iowa City. The text can be easily appreciate y examining tie of of the task and how that came about. Since this is a, picture history, the photography was to be considered as well as the text. The photographs and their captions are half the book, comparable to the text, and needed to be chosen with some thought. It was the Division of Historic Preservation that originally had the idea for a history of Iowa City. I was recommended to the publisher by that office because of my previous work on three slide -talk shows. The first was with Jean Lloyd -Jones for a Johnson County Heritage program. The second was on Iowa City architecture, funded by a grant from the Iowa City/Johnson County Arts Council. The third was a three-part show on Iowa architecture, sponsored by the Division of Historic Preservation and the National Endowment for the Humanities. Also prior to the work on the Iowa City book, I was awarded a second Iowa Humanities grant in order to research Iowa farm architecture. I also think it is important to point out that numerous Iowa Citians worked on this project in many ways. Professionals, like Loren Horton, were on hand from the beginning to end. Others, already researching Iowa City history, gave their time generously. The names of volunteers and others who provided photographs are too numerous to be mentioned, and without them the book probably would never have happened. The research for the book was extensive. Iowa City is the home of the Iowa State Historical Society, which has a larger collection of manuscripts, diaries, and documents of all kinds pertaining to Iowa City than it has for any other town in the state. All these resources had to be examined. The extensive collections in the University of Iowa Archives also had to be investigated. The Kent Collection of photographs had to be gone through, as well as the Calvin Collection. In the course.of the research, an unknown Johnson County history turned up. But the most surprising development in all this was the realization that no concise chronological history of Iowa City has ever been published. The two most important histories, the 1883 and 1911 volumes, are basically anecdotal. There also are two short histories, one from the 1860s and a second by the WPA, but they require research to be comprehended. If this new history was to be useful to the general public, an overview had to be formulated. If Iowa City was to have any kind of history at all, at this point, it would have to be written, and it would have to be an original history. Further, photographs had to be found to suit the different periods, once the text was completed. And the text had to be expanded where there were no visuals available. The selection of the December 7, 1988 Page 2 visuals also presented a problem in that they had to be aesthetic as well as illustrative. Maps and drawings also had to be considered. The publishers expected a finished product within six months, but in the end, two years were necessary to complete the research, and the text was completely rewritten three times. In 1987 the book was revised. The 140 pages of the text and the 365 photographic captions were updated. Having an investigative nature, I have always been interested in how the land looked before agricultural use, why a particular city site was chosen and not another, and what changes took place in these communities during periods of expansion. This curiosity also included types of structures and how their architecture varied. I suppose the best way to put it is the question: What are the physical aspects of a place, and what forces made the changes? Why does Iowa City look like it does today? In researching this book, I learned that a great deal of Iowa City's history has been forgotten. Change has been so slow, and even subtle, that it is not always noticeable. I have lived her since 1952, and it seems like the same place to me, although it is not. Warm regards, GeraldGerald t R.R 1, Box 11 West Branch, Iowa 52358 Phone: (319) 643-5551 GM:ev Enclosures ra fTO N --j 1 Lil 15zl- COST AND POTENTIAL PROFITS: A PICTORIAL HISTORY Retail Value $25.00 to $35.00 Number Cost Per Total 20% Deposit Suggested Books Book Cost w/Contract Retail Price 10,000 $18.35 $183,500 $36,700 $29.95 5,000 19.15 95,750 19,150 29.95 4,000 20.15 80,600 16,120 29.95 3,000 20.97 62,910 12,582 29.95 i 5U9 V RGIM{ GFACH GIVa NORFOU(NRGINA 7]S0t i fmgyl.BOJo II Total Potential Sales Profits $299,500 6116,000 149,750 54,000 119,800 39,200 89,850 26,940 Features: Custom binding, deluxe cover Full color dust jacket Printed end sheets Inbound commemorative page Exclusive rights to the edition Specifications: Trim size B-1/2 x 11 inches Approximately 200 pages Approximately 350 photographs Black and white and sepia tones This quotation is for the complete production of the book, which includes preparation of the manuscript and photos, editing, design, printing and binding. Donning will also prepare at cost any display or advertising material requested, and will provide information and expertise on the promotion campaign. Terms: 204. with contract, balance within seven (7) days of delivery of the books, 5 -YEAR GOALS INDEX Preface I & II GOAL PAGES 1. Additional Staff 1988-89 1 2. Improve Parking w 1989 1 & 2 90 6 91 11 92 16 j 93 22 3. Improve Image of the Center iu 1989 .: 2 &.3 e 90 6-8 91 11 & 12 92 16 & 17 i� 93 22 & 23 4. Full Use of Health Suite ` 1989 3 1s 90 8 91 12 & 13 i� 92 '. _.18.. 93 23 i, 5. Full.Use of Computer 1989 4 90 8&9 91 12 & 13 92 18 93 23 & 24 1 6. Increase Volunteer Authority 1989 4 90 9 .' 91 13 & 14 92 19 & 20 93 24 & 25 7. Increased Involvement of - Senior Center Commission 1989 5 90 9 & 10 , 9114 & 15' _ 92 20 93 26 - 8. Gift Fund Development 1989 5 . 90 10 91 15 92 21 93 26 City of Iowa City MEMORANDUM Date: January 19, 1989 To: City Council From: City Manager Re: Sesquicentennial Celebration As an update, the Chamber Committee working on this particular celebration has begun a serious planning and organizing effort. The City will be involved in the planning process. At this time the celebration is planned for May 4, 5 and 6. All and all, it appears to be an extensive program. As we learn more we will keep you advised. tp3-16 FIVE YEAR GOALS PREFACE The goal of the Senior Center Commission is to operate a facility in which, through a wide variety of programs, activities and services, older people in Johnson County can be helped to achieve the quality of life they desire. The Commission supports this effort by: 1. supervising the operation of the facility; 2. by supporting the publishing of the Senior Center Post which is a tool to reach the older community with information of interest to them about what is happening at the Center and in the community; 3. by supporting volunteer opportunities which allow seniors a chance to use present skills, learn new ones, make friends, be involved; 4. by encouraging opportunities for service providers, students, University professionals and other citizens to engage in a process of learning, doing, sharing, growing. The purpose of the five year goals is to break these four goals down into specific, manageable, and hopefully achievable steps. To accomplish this a committee was appointed in June of 1985 from the Commission. This comnittee collected suggestions from the Commission, Council of Elders; senior participants, City Council, Board of Supervisors and staff. They worked with this huge amount of material to draw from it commonly expressed needs, interests, concerns and expectations. Through this process of designing and refining this five year plan, they kept in mind the knowledge 'that each wave of new retirees would be different from the last. The life experiences of 80 year olds is not the same as that of those in their 60's. Add to that the dramatic changes in funding for aging programs, and the differences that staff, elected officials and scientific discoveries can make regarding present and future development. The committee has created a plan which gives the staff and the Senior Center Commission a direction for the future. This is a document which must be re-evaluated each year in order to remain viable. As Robert. Voeliick, Senior Economic Advisor on the Bush campaign staff, said, "A , goal is something you try to achieve and even if you don't, you are at least moving in the right direction." _. The history of the committee is interesting in that it points out our concern in planning of future service to seniors. Of the original four members, two died and one went off the Commission. Meetings were constantly cancelled due to illness, accidents, ill health and death, if not of members, of close family. This is the reality of being a senior citizen. However, if you've lived for 70 odd years, you have also developed coping strategies. The member no longer on the Commission agreed to stay on the committee, a new Commission member was appointed to the committee, and though it took us longer than we wished, we did persevere. I /575— .. The Senior Center Commission, at its December 19, 1988 meeting, accepted the five-year goals as amended. The Committee was directed to present this report to the Iowa City City Council, the Johnson County Board of Supervisors, and -the Council of Elders. 2. Improving Parking ua e s a f effectiveness and need for additional personnel in 1991-1992. B. Aggressive campaign to secure funding for I -time -U torial support (Present weekend Plus 15 additional hours) 1. Collect data regarding janitor 2. Plan Council of Elders action in support 3. Plan participant action in support 4. Plan Commission action in support 5. Plan volunteer action in support A. Advocate alternative transportation 1. Articles in SC POST on SEATS, City, :%�' Coralville, Cambuses. It^ -1- 88-Fall & Staff & Early Winter 89 -Early Winter Volunteer Spec. & Council of Elders 89 -Early Winter Program Specialist & Student 89 -Early Winter SC Coordinator & SC Commission 89 -Early Winter Volunteer Specialist & Volunteers 89 -Early Winter Reporters SC POST IN= MMIOR✓WITEFOOR IIMN MMSOA e® mmo sowGOALS ---I989-"J; WHAT1989 HOW WHEN WHO 1. Additional Staff A. Aggressive campaign to secure funding for full-time Volunteer Specialist 1. Collect data regarding work study students 88 -Fall Staff 2. Plan Council of Elders action in support 89 -Early Winter Volunteer Specialist & & Spring Council of Elders 3. Plan participant action in support 89 -Early Winter Program Specialist & & Spring Student 4. Plan Commission action in support 89 -Early Winter SC Coordinator & SC & Spring Commission 5. Plan Volunteer action in support 89 -Early Winter Volunteer Specialist & 6 Eva' t t f & Spring Volunteers 2. Improving Parking ua e s a f effectiveness and need for additional personnel in 1991-1992. B. Aggressive campaign to secure funding for I -time -U torial support (Present weekend Plus 15 additional hours) 1. Collect data regarding janitor 2. Plan Council of Elders action in support 3. Plan participant action in support 4. Plan Commission action in support 5. Plan volunteer action in support A. Advocate alternative transportation 1. Articles in SC POST on SEATS, City, :%�' Coralville, Cambuses. It^ -1- 88-Fall & Staff & Early Winter 89 -Early Winter Volunteer Spec. & Council of Elders 89 -Early Winter Program Specialist & Student 89 -Early Winter SC Coordinator & SC Commission 89 -Early Winter Volunteer Specialist & Volunteers 89 -Early Winter Reporters SC POST WHAT =1 OR ftttER I GOALS --1989-1993 1989 HOW WHEN WHO 2. Post monthly changing humorous signs on B9 -Early Winter Contest winner, cartoon ramp door suggesting buses. contest or drawing class & SC Graphic artist 3. Suggest car pooling and reserve special SC Coordinator, Volun- parking spaces for those who car pool. teer Spec., Sr. Ctr. Comm. & CoE 3. Improve image of A. Publicize quality programs and activities I Senior Center - "Outreach" 1. Articles in free papers, i.e. Advertiser 89 -Spring Communications student or Co-op Ed student & Volunteer Spec. L 2. Articles in rural papers 89 -Spring Communications student or Co-op Ed student & Volunteer Spec. 3. Senior Center POST 89 -Ongoing POST Reporters & Volun- teer Spec. { B. Publicize not only a place for poor people 1. Statement added to all publicity releases 89 -Early Winter Program Specialist f 2. Philosophy of use in Senior Center POST 89 -Early Winter Senior Ctr. Coordinator 3. Ribbon of philosophy in Senior Center POST 89 -Early Winter Volunteer Specialist & j graphic artist jC. Focus on target groups 1. No action this year 0. Increase communication 1. Revise slide show periodically 89 -Ongoing Council of Elders 2. Improve media coverage 89 -Ongoing Communications Student & Volunteer Spec. N -2- ""I IORW'r" ITEF` -"'MMI &14`4M 1 r="+ taw, GOALS - 1989-1993 1989 WHAT HOW WHEN WHO E. Educate funding bodies regarding concept of Senior Center 1. Monthly informational visits to City 89 -Ongoing Senior Center Commission Council, County Board of Supervisors and Council of Elders meetings 2. Commission members contact a Council person 89 -Spring Senior Center Commission with information as appropriate. 3. Clip articles from POST - for specifics - 89 -Spring Senior Center Commission attach note 4. Send paper and program information 89 -Spring Program Specialist F. Develop closer relationship between Senior Center agencies and Senior Center 1. Continue staff coordination of Service 89 -Early Winter Sr. Ctr. Program Spec. Providers' Organization meetings. & Ongoing & Sr. Ctr. Secretary 4. Full Use of A. Additional health care professionals Health Suite 1. Physician one time a month to answer 89 -Fall Program Specialist when questions Volunteer Spec. :full tim & SCC Health Care i Professionals B. Support groups 1. Weight Control 89 -Fall Program Specialist when Volunteer Spec. full- time & SCC Health Care Professionals GOALS - 1989-1993 WHAT HOW 1989 WHEN WHO 5. full Use of Computer 6. Increase Volunteer Authority A. Classes in computer for participants B. Train volunteers 88 -Early Winter Program Specialist Ongoing 89 -Spring Volunteer Specialist & 1. Transfer information on participant cards 89 -Spring & Ongoing 2. Transfer information on parking stickers 89 -Spring & Ongoing 3. Transfer information on volunteer assign- 89 -Spring & ments Ongoing 4. Transfer information on SC Aging collec- 89 -Spring & tion Ongoing 5. Transfer information on SC Services Direc- 89 -Spring & tory Ongoing 6. Transfer information on SC Discount Direc- 89 -Spring & tory Ongoing 7. Update information as needed 89 -Ongoing C. Administrative evaluation of computer use 1. Hire consultant A. Train volunteers to accept more resoonsi- bility 1. To lead groups 2. Do more administrative tasks l�^ -4- '1 89 -Spring & Ongoing 89 -Spring & Ongoing Secretary Volunteer Specialist & Secretary & Volunteers Volunteer Specialist & Secretary & Volunteers Volunteer Specialist & Secretary & Volunteers Volunteer Specialist & Secretary & Volunteers Volunteer Specialist & Secretary & Volunteers Volunteer Specialist & Secretary & Volunteers Volunteer Specialist & Secretary & Volunteers Volunteer Specialist & Volunteer Leaders Volunteer Specialist & Volunteer Leaders —I OR`_ TER`_ IM I = GOALS - 1989-1993 1989 WHAT HOW WHEN WHO 7. Increased A. Improve lines of communication Involvement of Senior Center 1. Annual meeting of CoE and SCC 89 -Fall & SC Coordinator, Volun- Commission Ongoing teer Specialist, Council 2. Annual town meeting by SCC and participants 89 -Fall & Ongoing 3. Senior Center Commission Representative to attend CGE and bring back monthly report B. Expand Commission knowledge and commitment 1. Designate areas of expertise 8. Gift Fund A. Solicit donations - voluntary Development 1. Create Booster Club (Past Commissioners Club) 2. Dollar a Month Club 3. SC POST ad for donations to Senior Center Gift Fund i 4. "In Honor of" i i 5. "In Memory of" -5- 89-Fall & Ongoing 89 -Ongoing of Elders, & SC Commis- sion SC Coordinator, Volun- teer Specialist, Council of Elders, & SC Commis- sion SC Coordinator, Volun- teer Specialist, Council of Elders, & SC Commis- sion S.C. Coordinator & SCC 89 -Fall SC Coordinator & SCC 89 -Fall & Booster Club & SC Coor- Ongoing dinator. & Secretary 89 -Fall SC POST editor & Secretary 89 -Fall SC Coordinator & Secretary 89 -Fall SC Coordinator & Secretary county residents who park"at'Sycamore.Mall r land Aake bus r' �.j nprove,image of A Publicize Quality pregrian and activities �- Center )utreach'.': 1. ;Inierviews'with�users'of programs. 90 -Spring Communication. Program Speci „ Volunteer,,. -SI ' time)•i , 2 Spot announcements ...radio go, 0 Spring a.; Community calendar Program`.Specfi 3. 'Dottie Ray _,W Ul 90-S6mmer Program Specii 4 SeniorCenter,POST 90 -Ongoing POST:,Repo'rter; 8a .Publicize not only a Place for,poor People ; r i ` 1. Profiles of:successful people who -use" it ., g0 -Spring Comounicationi 1.' Kural .. .. , .. ,... ..:::. -7- (1) Profile for the Press -Citizen. Rural 90-Winter.;'. Commuhicatione people involved. Program Special Volunteer time). D.' Increase communication 1 90'Spring Council of Elde .Continue-Speakers"gureau Volunteer Spec 2 Revise slide show periodically_: 90-0ngaing Council o8 Elde Volun. teer, ec ....Sp -7- i .+ ►e1`4 _., —. ^IOR JTER_=MII' l GOALS 1989-1993 1990 WHAT HOW WHEN WHO G. Develop closer relationship between 'Senior •VolunteE .. Center agencies and Senior Center 1. Continue coordination of Service 90-Ongoing.(Program Spi Voluntei f ,'staff Providers.Organization .:Ongoing & $r: Ctr Secretar; 2.. 'Trans fer'.information on parking stickers, 90=Winter & ': VolunteE 4 Full Use of A Additional health care professionals Health Suite 1 ••Physician one time `a month toanswer 90=Fall & Program Specialist l questions ' Ongoing '-' SC .Health Care r . Professionals y , ?; "B SupPOrt 9rOnp5' 1, :Weight Control,. 90-Fall.&. Program Specialisti Ongoing,:'; Volunteer ::r'.Spec' SC -Health C. C`Professionals'-> .' Full:.Use .of ,.A Classes in computer for participants 90 -Fall & Program Specialist ; B. Train volunteers 90 -Winter. ' •VolunteE .. Secretai 1 ' Transfer information, on participant cards 90 -Winter &' Voluntei f .:Ongoing Secretai• 2.. 'Trans fer'.information on parking stickers, 90=Winter & ': VolunteE Ongoing'_";:, . , Secretai IOR __.;TER :_.M1IS^ GOALS - 1989-1993 1990 WHAT H 6. -Transfer information on.SC Discount Direct. 90 -Winter,& Volunteer S Ongoing Secretary )& - WHFN j i0 i peciallst,. 7. Update information as needed 90-0ngoing VolunteerrSpe Secretary':&'V 8. Explore new.uses of computer for Senior- 90 -Fall & Volunteers an Center activities Ongoing priatestaff ` Re-evaluation of computer programs, _ Explore newruses of computer.for Senior Center activities 2 Put `money 'into,budget�for professional consultation on how to do this; <, D5, `Generate basic statistical data an usage. 6. Increase °:':- A... ... Train volunteers'ta accept mo�si- Vol unteer bilit Authority .' ': Annual workshop training and motivation >' 9040 1' & - Full Time Vo' 1. workshop for SCC, CoE, and other volun- Ongoing .'S l:4 volunteer le tears lines'of•communication . � �7:-.•�Increasedi .A'?'Improve Involvement of `,, 1 Annual meeting of CoE and SCC.% 91 -Ongoing SC�Coordinat ;:Senior„Center Commission,;;; ;Commission;` 2 ,,Annual town meeting "by SCC and..participants 91 -,,Ongoing SC Coordinat ,.teer Special =t. ofElders, & ' sion' WHAT '" [OR—.TER`--;MIr,-4 GOALS - 1989-1993 1991 HOW r -.. WHEN .- i •» «-.y `..i `r"` WHO 1. Additional Staff Completed 2. Improving A. Advocate alternative transportation Parking 1. Join with downtown merchants to lobby for 91 -Spring, Senior Ctr. Commission, Sunday bus service. Summer & Fall Staff & Council of Elders 3. Improve image of A. Publicize quality programs and activities Senior Center - "Outreach" 1. Paid advertisements 91 -Spring Program Specialist (when Volunteer Specialist is full-time) 2. Paid spot announcements - radio 91 -Spring Program Specialist (when Volunteer. Specialist is full-time) 3. Senior Center POST 91 -Spring POST Reporters B. Publicize not only a place for poor people 1. Bring a Friend Day - Older Americans' Day 91 -Spring Full-time Volunteer Specialist & CoE 2. Bring a Friend Day 91 -Fall Full-time Volunteer Specialist & Volunteers C. Focus on target groups 1. Minority 91 -Winter Communications student & Program Specialistwhen Volunteer Specialist full-time D. Increase communication 1. Revise slide show periodically 91 -Ongoing Council of Elders -11- �....-. .'_'.'IOR"yTEP."_''W--':N �•.... ...w !mow w+ey . cams GOALS -1989-1993 1991 WHAT HOW WHEN WHO 2. Improve media coverage 91 -Ongoing Communications Student & Full-time Volunteer Specialist E. Educate funding bodies regarding concept of Senior Center 1. Monthly informational visits to City 91 -Ongoing Senior Center Commission Council, County Board of Supervisors and Council of Elders meetings 2. Commission members contact a Council person 91 -Ongoing Senior Center Commission with information as appropriate. 3. Clip articles from POST - for specifics - 91 -Ongoing Senior Center Commission attach note 4. Send paper and program information 91 -Ongoing Program Specialist F. Continue monthly visits of Commission members 91 -Ongoing Senior Ctr. Commission to City Council, Board of Supervisors, and Council of Elders meetings G.Develop closer relationship between Senior Center agencies and Senior Center ' 1. Continue staff coordination of Service 91 -Ongoing Sr. Ctr. Program Spec. Providers Organization & Sr. Ctr. Secretary a 4. Full Use of A. Additional health care professionals Health Suite 1. Counselor 91 -Fall Program Specialist when Volunteer Specialist is full-time 2. Physical Therapist 91 -Fall Program Specialist when Volunteer Specialist is full-time ,, v l -12- �rrr ice+ j�-•�, h"� �—'° u.+i, ""' r""9IOR"""1TEF`--�'1MI °"`"'N "'°'.'I ,.��.w �w..; s:;�,:y a`'.y ''°"a! ""'°' r.�'i GOALS - 1989-1993' 1991 WHAT HOW WHEN WHO B. Support groups 1. Chronic pain 91 -Fall Program Specialist when Volunteer Specialist is full-time 5. Full Use of A. Classes in computer for participants 91 -Ongoing Computer B. Train volunteers j 1. Transfer information on participant cards 91 -Ongoing 2. Transfer information on parking stickers 91 -Ongoing 3. Transfer information on volunteer assign- 91 -Ongoing ments 4. Transfer information on SC Aging collec- 91 -Ongoing tion 5. Transfer information on SC Services Direct. 91 -Ongoing 6. Transfer information on SC Discount Direct. 91 -Ongoing I 7. Update information 91 -Ongoing 8. Explore new uses of computer for Senior 91 -Ongoing Center activities 6. Increase A. Train volunteers to accept more responsi- Volunteer bility Authority 1. To lead groups 91 -Ongoing -13- Program Specialist Secretary Volunteer Specialist, Secretary & Volunteers Volunteer Specialist, Secretary & Volunteers Volunteer Specialist, Secretary & Volunteers Volunteer Specialist; - Secretary & Volunteers j Volunteer Specialist, , r Secretary & Volunteers Volunteer Specialist, Secretary & Volunteers Volunteer Specialist, Secretary & Volunteers j Volunteers and appro- priate staff Volunteer Specialist & trained volunteer leaders ...... .r.. ..M .....-_---IOR"_•1TEf'-�iMIt"N "' ,..,.,, ,�....� ""'1 '"°y u::w �:-.r GOALS - 1989-1993 1991 WHAT HOW WHEN WHO 2. Do more administrative tasks 91 -Ongoing Volunteer Specialist & trained volunteer leaders 3. Annual leadership training and motivation 91 -Ongoing Full-time Volunteer workshop for SCC, CoE, and other volunteers Specialist and trained volunteer leaders 4. Semi-annual volunteer training workshop for 91 -Fall & Full-time Volunteer all volunteers working for agencies serving Specialist and trained the elderly volunteer leaders B. Encourage all participants to accept more responsibility 1. Participate in planning programs and 91 -Fall & Program Specialist and activities Ongoing participants (when Volunteer Specialist is full-time). 2. Participate in implementation of programs 91 -Fall & Program Specialist and and activities Ongoing participants (when Volunteer Specialist is full-time) 3. Participate in planning financing of 91 -Fall & Program Specialist and 4 programs and activities Ongoing participants (when Volunteer Specialist is.. r full-time) C. Senior volunteer referral services 1. Clearinghouse for volunteer opportunities 91 -Fall & Full-time Volunteer j in agencies serving the elderly Ongoing Specialist and volun- teers ! 7. Increased A. Improve lines of communication Involvement of Senior Center 1. Annual meeting of CoE and SCC 91 -Ongoing SC Coordinator and SC Commission Commission 1=1 -14- -OR "--'ER"—"AIS?`" GOALS - 1989-1993 1991 WHAT HOW WHEN WHO i i i i I 8. Gift Fund Development I I tI_ 2. Annual town meeting by SCC and participants 91 -Ongoing 3. Senior Center Commission representative to 91 -Ongoing attend COE and bring back monthly report B. Expand Commission knowledge and commitment 1. Designate areas of expertise 91 -Ongoing A. Solicit donations - voluntary 1. Past Commissioners Booster Club ongoing support B. Develop proposed charges for programming -15- 91-Ongoing 91 -Ongoing SC Coordinator, Volun- teer Specialist, Council of Elders, & SC Commis- sion SC Coordinator & SC Commission Senior Ctr. Coordinator. & Senior Ctr. Commission SC Commission & s SC Coordinator., SC Commission &- - SC Coordinator a �i i 2 Senior center ruai - a y B Publicize not only a place for poor people: r Communication ' 'u i:�` 4,'' � �..; y r , _t t, i3:.✓� Arc 1 Bring a Friend Day Older Americans' Day 92 Spring Full' " Speci Volunteer Spe .. ! '2 C 92 Fall Full' w "�� .r Bring�a Friend Day" ! +� t'�� 4}� Speci I, C Focus on target groups 1 3 Pre retirees 55-65, 92 Winter r Communication ti, f PrograW peci " Volunteer Spe f full:=timell 16= OR--..fER --.,MIS-.-.. AL GOS - 1989-1993 _ 1992 HOW WHEN WHO WHAT D. Increase communication 1. Senior radio show, -senior cable TV show 92 -Sumner ,, ;. Program Spectal,tst Special,i. ..Volunteer full -.time);.Coimun tions;_Student,& Vo' t teers � Ti show pertodicelly 92.Ongotng Council of Elders'< r r 2. Revue slide Improve media coverage 92-0ngoing Comnynications Stu 01 full' -time Voluntee. ;:.. Specialist"� - `! 1 ';Monthly informational vtsits,Ao City,,,; Co unci l;,County;Board of Supervisors and " Council oftElders meetings 2 'Comnission'members,contact a council person,,,_ -. •. ..f« t -r --..4:..d �d"annnnnri ata_ (. ,'attach note A . cona nanar and oroaram information.. � 1 Transfer'-Anformati0non , parti ci pant cards 92 -Ongoing iiK ubteS1 3.1: -',,%Transfer, info . rmation 'onjol 6nteerassigh- ,92 Ongoing Volunteer Specia Sk reta ry;'& j 6`1 U, t V ,,�.men s 4 Transfer i nfo rmit i on on SC Aging collet ,92-Ongoinj,,Volunteer",Specia ..tion Secretary Y. . , '-" , qLqre ar o u 5 Franster:intormarion on- zit, zervire.5,ui.ruG6., v L -. vi 19 u. 111 V -'Secretav --:7TER-77MIS—I 8 put6rjo r Senior, new -uses of computer 92 Ongoing Vohntei [OR .Explore �actiOties S 6'c r e t a i GOALS - 1989-1993 \ 1992 J WHAT & HOW WHEN WHO Full Use � A Additional health care professionals Health SuIte I Occ pationa Therapist 92 -Fall Program Specialist when e i SI Volunteer: .Spkialt ful 1 tIme L ...... .. 8 support, groups -41 FL7 7777��; ae:Givers- 7- inc ding'Alzheimers) r 92 -Fal 1 Program:Specialist when '7 Vol u nte r,% I � 1 Transfer'-Anformati0non , parti ci pant cards 92 -Ongoing iiK ubteS1 3.1: -',,%Transfer, info . rmation 'onjol 6nteerassigh- ,92 Ongoing Volunteer Specia Sk reta ry;'& j 6`1 U, t V ,,�.men s 4 Transfer i nfo rmit i on on SC Aging collet ,92-Ongoinj,,Volunteer",Specia ..tion Secretary Y. . , '-" , qLqre ar o u 5 Franster:intormarion on- zit, zervire.5,ui.ruG6., v L -. vi 19 u. 111 V -'Secretav 8 put6rjo r Senior, new -uses of computer 92 Ongoing Vohntei �':�Center .Explore �actiOties S 6'c r e t a i \ J & J, 'OR`-..,.fER .....h1IS.... GOALS - 1989-1993 1992 WHAT HOW Increase A[ Train volunteers to accept more responsi Volunteer Specialist ~l Volunteer Specialist WHAT - rER__..MIS-_ —:GOALS - 1989-1993.: 1992. . HOW WHEN '�' WHO. 'C. Senior.volunteer referral services Clearinghouse for vol unteer.opportunities 92 -Ongoing' Volunteer Specialist: °in"agencies serving ,the elderly Volunteers (when Voll :teer:,.Specialist is e full=time) Cleanghouse for volunteer opportunities 2.ri 92 -Ongoing Volunteer Specialist; _ a , for agencies needing older volunteers > Volunteers when Voli ( teer:,Specialist is ,. �. `,.... ,r if sl . .; .: .."21full-time) , • a. ,e 2. Annual town meeting'_by SCC and participants 92=Ongoing 3. :Sem or`Center'Commission representative to 92 -Or attendCOE.meetings;and bring back monthly. report n1J]Iun nnun,cavo anu wu.u, we communiTy, Ter, ux;i i i -,— or resources JL..IOR vu.IER vvr,MISjiv.J GOALS - 1989-1993 1993 WHAT HOW WHEN WHO 1. Additional Staff Completed 2 I mproving A. Participate in planning of parking development Parking 1. Contact U, Chamber, City and County to 93 -Winter Staff & Senior Center determine interest in parking ramp Commission 2. Form joint committee to determine: need, 93 -Spring & Staff & Senior Center cost, interest, strategy Fall Commission - 3. Improve image of A. Publicize quality programs and activities i Senior Center - "Outreach" 1. Senior Center television show & radio show 93 -Summer Program Specialist when full-time Volunteer -. Specialist 2. Senior Center POST 93 -Ongoing POST Reporters and Volunteer Specialist. B. Publicize not only a place for poor people 1. Statement added to all publicity releases 93 -Ongoing Program Specialist - 2. Philosophy of use in Senior Center POST 93 -Ongoing Senior Ctr. Coordinator:. 3. Ribbon of philosophy in Senior Center POST 93 -Ongoing Volunteer Specialist & graphic artist 'i C. Focus on target groups ;I 1. University 93 -Winter Communications student & i full-time Volunteer Specialist D. Increase communication a 1. Revise slide show periodically 93 -Ongoing Council of Elders 2. Improve media coverage 93 -Ongoing Communications student & full-time Volunteer i N, Specialist �„ -22- OR^fER•, ,.11S:. GOALS - 1989-1993 1993 WHAT HOW WHEN WHO E. Educate funding bodies regarding concept of Senior Center 1. Monthly informational visits to City 93 -Ongoing Council, County Board of Supervisors and Council of Elders meetings 2. Commission members contact a Council person 93 -Ongoing with information as appropriate. 3. Clip articles from POST - for specifics - 93 -Ongoing attach note 4. Send paper and program information 93 -Ongoing F. Continue monthly visits of Commission members 93 -Ongoing to City Council Board of Supervisors, and Council of Elders meetings G. Develop closer relationship between Senior Center agencies and Senior Center 1. Continue staff coordination of Service 93 -Ongoing Providers Organization 4. Full Use of A. Support groups Health Suite 93 -Fall 1. Care Givers (including Alzheimers) 5. Full Use of A. Classes in computer for participants 93 -Ongoing Computer 93 -Ongoing B. Train volunteers 1. Transfer information on participant cards 93 -Ongoing 2. Transfer information on parking stickers 93 -Ongoing v l -23- i 1^ Senior Center Commission Senior Center Commission Senior Center Commission i Program Specialist Senior Ctr. Commission Sr. Ctr. Program Spec. j & Sr. Ctr. Secretary 1 i Program Specialist when Volunteer Specialist full-time Program Specialist Program Specialist Volunteer Specialist, - Secretary & Volunteers Volunteer Specialist, Secretary & Volunteers ' { "TORS'..`' 7ER` AIS.: ,! GOALS - 1989-1993 1993 WHAT HOW WHEN WHO 6. Increase Volunteer Authority, 3. Transfer information on volunteer assign- 93 -Ongoing ments 4. Transfer information on SC Aging collec- 93 -Ongoing tion 5. Transfer information on SC Services Direct. 93 -Ongoing 6. Transfer information on SC Discount Direct. 93 -Ongoing 7. Update information as needed 8. Explore new uses of computer for Senior Center activities A. Train volunteers to accept more responsi- bility 1. To lead groups 2. Do more administrative tasks 93 -Ongoing 93 -Ongoing 93 -Ongoing 93 -Ongoing 3. Annual leadership training and motivation 93 -Ongoing workshop for SCC, CoE, and other volunteers 4. Annual volunteer training workshop for all 93 -Ongoing volunteers working for agencies serving the elderly -24- Volunteer Specialist, Secretary & Volunteers i Volunteer Specialist, j Secretary & Volunteers i Volunteer Specialist, Secretary & Volunteers Volunteer Specialist, 1 Secretary & Volunteers Volunteer Specialist, Secretary & Volunteers Volunteers & Appropriate Staff u Volunteer Specialist & trained Volunteer Leaders € Volunteer Specialist & 1 trained Volunteer Leaders Full-time Volunteer Specialist and trained volunteer leaders Full-time Volunteer Specialist and trained` volunteer leaders v,.IOR v,.TER vv.-IMIS�Avd GOALS - 1989-1993 1993 WHAT HOW WHEN WHO B. Encourage all participants to accept more respon- sibility 1. Participate in planning programs and 93 -Ongoing activities 2. Participate in implementation of programs 93 -Ongoing and activities 3. Participate in planning financing of 93 -Ongoing programs and activities C. Senior volunteer referral services 1. Clearinghouse for volunteer opportunities 93 -Ongoing in agencies serving the elderly 2. Clearinghouse for volunteer opportunities 93 -Ongoing for agencies needing older volunteers 3. Clearinghouse for employment opportunities 93 -Fall for seniors -25- Program Specialist and participants (when Volunteer Specialist is full-time) Program Specialist and participants (when i Volunteer Specialist is full-time) _ Program Specialist and participants (when I Volunteer Specialist is full-time) IJl Program Specialist and.. participants (when y Volunteer Specialist is full-time) t Volunteer Specialist and volunteers (when Volunteer Specialist is full-time) Volunteer Specialist and volunteers (when Volunteer Specialist is full-time)` VolunteerSpecialistand volunteers (when Volunteer Specialist is full-time) .. ..�. ... ... �. .r "—JOR---TER, .MIS,,..d , GOALS - 1989-1993 1993 7. Increased Involvement of Senior Center Commission . 8. Gift Fund Development A. Improve lines of communication 1. Annual meeting of CoE and SCC 93 -Ongoing 2. Annual town meeting by SCC and participants 93 -Ongoing 3. SCC representative to attend CoE meetings 93 -Ongoing and bring back monthly reports B. Expand Commission knowledge and commitment 1. Designate areas of expertise 93 -Ongoing A. Solicit donations - voluntary 1. Past Commissioners Booster Club ongoing support B. Exolore additional fundraising potential as required -26- 93-Ongoing 93 -Ongoing SC Coordinator, Senior Center Commission, Volunteer Specialist, and CoE SC Coordinator, Senior Center Commission, Volunteer Specialist,` and CoE SC Coordinator,'Senior, Center Commission SC Coordinator & Senior Center'Commission SC Commission & SC Coordinator SC Coordinator, Senior Center Commmission & Booster Club _