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HomeMy WebLinkAbout1989-02-07 CorrespondenceHAWKEYE CHAPTER IOWA COUNCIL of the UNITED BLIND James G. Whalen, President 2733 Wayne Iowa City, IA 52240 January 12, 1989 Mayor McDonald and Council Members Civic Center 410 E. Washington St. Iowa City, IA 52240 Dear Mayor McDonald and Council members: On behalf of the Hawkeye Chapter I encourage the City of Iowa City to provide financial support for SEATS services. We feel that such services should be provided during the same hours that public transportation Is customarily available. We also would urge continued support of limited Sunday service as this allows the elderly and disabled to continue to be a vital social community resource. Our organization realizes that the City of Iowa City is not solely responsible for the financial support of SEATS and that the policies adopted by SEATS may be beyond the control of the city. However, we urge you to take a leadership role in supporting this avenue of transportation as by doing so you are ensuring that disabled and elderly persons obtain and maintain high levels of Independence and productivity. Mr. Andre Norr, a prominent member of our organization, and others will be following this matter In the near future and would be very happy to share ideas and answer any questions you may have. Finally, I would like to thank you for your time and consideration of this matter and let this letter serve as an open Invitation to call on our group at any time you may need Information regarding the blind or any disabled populations. We are happy to serve our community. I Sincerely, es G.wn l� '/ I F I L E D JAN 2 4 1989 MARIAN K. KARR CITY CLERK (1) /g/ CITY OF IOWA CITY DATE: January 4, 1989 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination - Associate Planner We, the undersigned members of the Civil Service Commission of Iowa City, Iowa, do hereby certify the following named persons in the order of their standing as eligible for the position of Associate Planner - CDBG Program Marcia Hale - Hired: 1/9/89 Mindy Greer IDNA CIT CI I SER CE CDM SSIDN Michael W. Kennedy, Chalr Dick Buxton Norwood C. Louis ATTEST:q Marta ian City Clerk CIVIC i 51111 (1 1 L'I:NTCx • 110 EAST lP.{tiIIIN GI'ON tiTll 11 liT • IOWA CITY, 10WA S7: 40 • 3 19 ) IS R. /g2 9)4.0 CITY OF IOWA CITY CMC CENTER 410 E. WpSHNGTON ST. IOWA CV. IOWA 52240 (319)356-5000 Date February 2 1989 TO: The Honorable Mayor and the City Council RE: Civil Service Examination We, the undersigned members of the Civil Service Commission of Ioa inwtheiorderoof,do theirereby standingtasyeli�giblelforntheamed positons ion of POLICE SERGEANT Jim Linn Matt Johnson Tom Widmer Vicki Lalla Mike Goldberg Paul Sueppel Steven Switzer Mike Lord Brian Krei Jerry Knock ATTEST: Marian Karr, City Clerk CIVIL SERVICE CO ISSION j I� ennedy, air DKX—Buxton ' ! ylmw L /Norwood G. LOUIS i f / g3 to Notice is hereby given that the Iawa City City Council will hold a public hearing on Tuesday, February 7, 1989, at 7:30 P.M. in the Council Owbers, Civic Center, 410 E. Washington St., Iowa City, Iawa 52240, to receive citizen monads m the inclusion of the St. Clalmts Street Neighbortaod into the boundaries of the Rental Rehabilitation ProgmTarget Am. of the report discussing- the eligibilityofthe St. Clemnts Street Neighbortxmd coy be reviewed during regular business hours in the office of the City Cleric and the Deparhrent of planning and program Development. Persons interested in op-essing their views concerning the extension of the boundaries of the Rental Rehabilitation Target Area to include St. Clmwts Street Neighborhood may do so at the above- mentioned tine and place or my address their cements to the City Council, Civic Center, 410 E. Washington Street, Iowa City, Ime 52240. WRIM K. KAM, CITY CLERK City of Iowa City MEMORANDUM Date: February 1, 1989 To: City Council and City Manager From: Marcia Hale 0Associate Planner Re: Target Neighborhood Extension - Rental Rehabilitation Program The City has had requests from two residents to extend the boundaries of the Rental Rehabilitation Program Target Area to include the St. Clements Street Neighborhood, directly off of North Dodge Street. St. Clements Street (see expanded area on attached map) was not originally included in the rental rehabilitation target area because it is part of a much larger census tract which does not meet the income requirements of the program. Staff has made a survey within the immediate St. Clements Street area ana determined that there is a large proportion of rental units occupied by lbw and moderate income households who would benefit from the rental rehabilitation program. The attached report details how the survey was conducted and its specific results. Inclusion of the St. Clements Street Neighborhood in the rental rehab target area would also allow for rehabilitation of more two-bedroom rental units, as the area contains a number of two-bedroom duplexes. We have found it difficult in the past to meet. the HUD requirement of rehabilitating mainly two-bedroom or larger units, as many of the eligible rental units in the City are efficiency and one -bedroom apartments. The Committee on Community Needs has reviewed and recommended this inclusion of the St. Clements Street neighborhood into the Rental Rehabilitation Target Area. The Housing Commission will review the proposal at its meeting on February 14, 1989. HUD requires that a public hearing be held to allow citizen input on target neighborhood extensions. Subject to comments at the public hearing, Council will be asked to adopt a Resolution authorizing an extension of the Designated Target Neighborhood for the Rental Rehabilitation Program to include the St. Clements Street Neighborhood at its February 28, 1989, meeting. bj/pc2 A)L 777 7 1-1 4 IOWA CITY RENTAL REHABILITATION TARGET NEIGHBORHOODS =existing rental rehab areas =expanded area T N DESIGNATION OF ST. CLEMENTS STREET AREA FOR RENTAL REHABILITATION In response to the interest of the St. Clements Street residents to have Rental Rehabilitation funds available to them, staff had to determine that the "neighborhood" was eligible as a Rental Rehabilitation Program Target Area. Regulations for the Rental Rehabilitation Program require that designated "target areas" meet the following requirements: 1. The units needing rehabilitation are generally affordable to lower income families at the time of participation in the program. The units are in a substandard condition that warrant rehabilitation. The neighborhood's median income does not exceed 80% of the median income for the area. In order to assure that the St. Clements Street area meets these above requirements, a visual inspection and a telephone survey was made of the area. The Visual Survey St. Clements Street is located off of North Dodge Street, directly east of Prairie du Chien Road and adjacent to the Hometown Dairy. The street itself is a gravel base with no curb, gutter or sidewalk. There is no street lighting of any kind. Seven of the 15 properties on the street are duplex (two unit) structures. It is apparent by visually inspecting the exterior structures that energy efficient improvements, exterior painting, and roofing are needed on some properties. The average age of the housing appears to be 25-30 years old, suggesting that improvements on the major systems within a unit (electrical, plumbing, heating) could be needed if they have not been replaced recently. The Teleohone Survey A survey of the residents of St. Clements Street was necessary to determine the income eligibility of the residents (renters and owner occupants), as well as the interest level in participating in the Rental Rehabilitation Program. Staff was also interested in other public improvements the residents would like to see such as street paving and curb and gutter or sidewalk installation. The property owners (those who own property but do not reside in the area) were also surveyed as to their interest in participating in the Rental Rehabilitation Program. The program is an "equal match" program, whereby the owner must provide 50% of the funds for the improvements, and the Rental Rehabilitation Program provides the other 50%. Therefore, it is necessary to have owner interest to ensure participation in the program. A week prior to the telephone survey, a letter was sent to all those who would be surveyed explaining the purpose of the survey as well as a sample of the survey form (see Exhibit B). The majority of the survey work was conducted by a Planning Intern, Greg Michel, by telephone. An owner occupant of the neighborhood (Paul Kavanaugh) volunteered to complete the survey by contacting five residents who were not easily contacted by telephone. /17 2 Results of Survey The results of the survey of the renters and owner-occuoants follows: - Of the 22 residential units located on St. Clements Street, 14 (64%) are rental units. - 14 (64%) of the units are within a duplex structure (although not necessarily all are renter occupied). - Of the five properties that are not hooked up to the City's sewer system, none of the occupants are interested in being served by the City sewer at this time. - 15 of the 22 (68%) residents are interested in having the street paved. - 11 of the 22 (50%) residents are interested in adding sidewalks. - 13 of the 22 (59%) are interested in adding curbs and gutters. - Other improvements residents were interested in making included: - Street lighting (39%) - Improvement of snow removal process (18%) - 11 of the 22 (50%) would be interested in receiving rehabilitation funds if they were eligible (3 of those interested owned rental property on the street). - 14 of the 22 (64%) have incomes less than 80% of the median income for the area. The results of the survey of the prooerty owners (those who own property on St. Clements Street but do not reside there) follows: - One of the four property owners (25%) was interested in paving the street, adding sidewalks and installing curb and gutter. - Three of the four (75%) property owners were interested in receiving information on programs to fix deficiencies in their rental properties. - Two of the four (50%) are interested in having a City staffperson contact them about the program. Summary of the Survey Results From the information supplied by the survey, it is determined that the St. Clements Street neighborhood is income -eligible to be included in the Rental Rehabilitation Program Target Area, as over 50% of the residents have incomes not exceeding 80% of the median for that area. The income of the residents and the size, appearance, and assessed value of the properties indicate that rents in the area are affordable. (Staff always ascertains that rents are at or below the Fair Market Rent for Iowa City prior to processing a Rental Rehabilitation project.) Staff estimates that six property owners of rental units on St. Clements expressed interest in funding assistance to rehabilitate their properties. The visual inspection determined that there are properties that are in need of rehabilitation, as well as some public improvements (street, curb and gutter, sidewalk) that may need funding consideration at some time. Such improvements are eligible for CDBG funding. Residents concerns regarding snow removal and street lighting will be brought to the attention of the Public Works Department. Staff feels that the information provided by the survey of the St. Clements Street Neighborhood provides the eligibility and the interest necessary to include the area in the Rental Rehabilitation Program Target Area. gay December 5, 1988 Dear I r y CITY OF IOWA CITY The City of Iowa City has received a request from a resident in the St. Clements Street neighborhood to designate this area as part of the Rental Rehabilitation Program area and also as a Neighborhood Improvement Area for the Community Development Block Grant (CDBG) program. Both of these programs use federal funds for housing rehabilitation and neia_hborhood improvements which can only be used in designated areas. To become a designated area, at least 50 percent of the residents in the neighborhood must have incomes below 80 percent of the median income for Iowa City, and the neighborhood also has to need improvement. Values for 80% of median incomes for Iowa City are as follows: - - One person per household 519,100 Two persons per household $22,500 Three persons per household 525,350 Four persons per household $28,150 Five persons per household $29,900 Six persons per household $31,550 In order to determine if the St. Clements Street area meets the federal income requirements, the City of Iowa City will be conducting a telephone survey of neighborhood residents and property owners. The telephone number we have for you is 337-7167. Please call Marianne Milkman, CDBG Program Coordinator, at 356-5244 if this number is incorrect. Within the next week a staff person from the City will be contacting you and asking you questions pertaining to your interest and feelings on neighborhood improvements in the St. Clements Street area. (A sample survey form is enclosed.) If we are unable to contact you by phone, or if you do not have a phone, Paul Kavanauah of 1124 St. Clements Street will be conducting a house-to-house survey for the City. The survey should only take approximately three minutes of your time. If you have any questions regarding the survey or rehabilitation programs, please do not hesitate to call me at 356-5244. Thank you for your cooperation. Sincerely, Marianne Milkman CDBG Prooram Coordinator CIVIC CENTER 8 .IU kANT W15HINCTO3 •TNkkT • IOW% CITY. lune ,,.,n • (1141 ISn•:UaU 07 Exhibit B SURVEY OF RENTERS ANO OWNER OCCUPANTS 1. Are you the property owner or tenant? a) Owner b) Tenant 2. How many people currently live in this household? 3. Are you currently hooked up to the City's sewer system? a) Yes b) No 3a. If no, would you like to be served by the City sewer? a) Yes b) No 4. Would you like to see the following improvements: a) Paving of St. Clements Street? Yes No b) Adding new sidewalk? Yes No c) Curbs and gutters added to St. Clements Street? Yes No S. Are there any other improvements you would like to see made to the neighborhood? 6. If eligible to receive rehabilitaton funds to fix up major deficien- cies in your home, would you be interested? a) Yes b) No /87 7. What is your household's total yearly income? (This information will only be used in aggregate to show that at least 50% of the area residents are at or below 80% median income.) 1 person per 2 persons per Household Household At or below $12.300 At or below $14,100 At or below 519,100 At or below 522,500 Above $19,700 Above 522,500 3 persons per 4 persons per Household Household At or below $15,850 At or below $17,600 At or below $25,350 At or below 528,150 Above $25,350 Above $28,150 5 persons per 6 persons per Household Household At or below $19,000 At or below 520,400 At or below 529,900 At or below $31,650 Above 529,900 Above 531,650 No response Thank you for participating in the survey. i8r Exhibit B SURVEY OF PROPERTY OWNERS 1. Are you currently the property owner of ? a) Yes b) No 2. Would you like to see the following improvements: a) Paving of St. Clements Street? Yes No b) Adding new sidewalk? Yes No c) Curbs and cutters addec to St. Clements Street? Yes No 3. Are there any other improvements you would like to see made to the neighborhood? 4. If the St. Clements neighborhood qualifies for rehabilitation funding, would you be interested in receiving information on funding programs to fix deficiencies in your rental property? Yes No I 5. Would you like a City staff person to contact you? Yes No If yes, what would be a convenient time during the day for them to each you? Time Thank you for participating in the survey. V� TENTATIVE AGREEMENT AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES LOCAL 183 and CITY OF IOWA CITY 1. Term - two years. 2. Wages - 3.25% - year one; 3.5% - year two. 3. Climactic conditions: By February 15, 1989, the City will create a policy concerning cancellation of scheduled work for sanitation employees in extreme cold weather situations. 4. Holidays - Article IX, Section 6 - Change eight hours to twelve hours in first sentence. 5. Longevity - Add $75 to each payment in Article XXI, Section 5. 6. Grievance procedure - To be worked out in later side bar meetings between Union and City. If no such agreement reached, contract remains as is. 7. Article XXV, Savings Clause Add: Cases involving issues cognizable under the Iowa Civil Service Law (Chapter 400 et. seq. as amended) shall not be subject to the grievance and arbitration provisions of this contract unless this contract specifically regulates the issue(s) in question. B. Reduction in Force - Article XIII, Section 3, subsection b(2) - Add new paragraph as follows: Employees notified of lay-off or who are subject to recall from lay-off under Section 3, Subsection c. of this Article shall be given the opportunity to bid for new or vacant non- promotional positions to be filled by the City as follows: 1. When competing with other bargaining unit employees, a laid -off employee will be offered the jab first where qualifications, including skills, abilities and experience of the applicants are relatively equal without regard to seniority. 2. When competing with applicants who are not employees of the City, laid -off employees shall be offered the job first where the City determines the laid -off employee has the abilities to adequately perform the job under normal supervision. NOTE: Change Step I and Step I1 in Section 3, subsection a of this Article to harmonize new language of Section 3-b(2). 9. Provide window for open enrollment for dental insurance with signed agreement that employee will participate for life of this agreement. 10. Amend Article IX, Section 1 and Section 3 to provide for proration of personal leave for employees who begin employment during the contract year. 11. Amend Article IX, Section 7, as follows: Section 7. Holidays or personal leave days shall not be carried over from one fiscal Year to the next beyond -July -1 -of -any -year. 12. Amend Article XI by adding new Sections 5 and 6 as follows: Section 5. Employees using sick leave who are medically able to perform some of the regular duties of their position while at home (or alternative work site) may, at the request of the employee or the supervisor, and with the permission of the supervisor, be assigned work to be performed at home. For work performed at home, regular pay rather than use of sick leave accrual will be utilized, and the ratio of sick leave to straight pay will be determined on a case-by-case basis by the supervisor. This policy is designed to permit credit for work performed at home by employees using sick leave, when performance of work at home is advantageous to the City; however, no employee will be required to perform work while on sick leave nor will any employee be guaranteed the right to do so. Section 6. While an employee is receiving sick leave pay from the City, self-employment for pay or work for another employer for pay is expressly forbidden. A waiver of this provision may be given if the employee presents evidence from his/her physician to the City that the employee's medical disability would preclude fulfillment of the employee's duties with the City, but that the nature of the disability would permit work at alternative outside employment. Failure to comply with this policy will result in progressive disciplinary action. 13. Amend Article XXI, Section 1, as follows: 1. Amend second paragraph as follows: Effective dates over the next six four years, for example, are as follows: 1981 -June -27 1990 July 7 1988 -June -25 1991 July 6 1989 June 24 1992 July 4 No 3 FOR A.F.S.C.M.E. LOCAL 183 Date City of Iowa City MEMORANDUM Date: January 27, 1989 To: City Council From: City Manager Re: February Meeting Schedule Due to a number of issues, specifically budget discussions, contract awards, basketball games, etc., it is likely that we will need additional meeting times with the City Council in February. Please mark your calendars accordingly and plan for a special Council meeting on Tuesday, February 14. It is that evening that we would anticipate the contract award for the sewer project, and additionally could conclude any final budget discussions if necessary. Also we would request that the Council set the public hearing for the budget on Tuesday, February 28, instead of February 21. Again, with the difficulty in scheduling around basketball games and other community activities during February, these additional dates are necessary. In order to provide for proper public notice and to incorporate any budget adjustments that you might make, the additional lead time will be necessary. - I will advise you at your meeting of January 31 of the specifics of meeting statutory requirements with respect to budget discussions and related matters. cc: Marian Karr Rosemary Vitosh Terry Kimble bj/pc2 /-, � 7 T -A-, lye " 6, e �' e ao/ City of TOWN City MEMORANDUM DATE: January 21, 1989 TO: City Council FROM: City Manager RE: New Construction - Land Absorption I thought you would find interesting the attached report. We are constantly reviewing our development measurements, and this is one way we can assess growth and development. aoA MEMORANDUM CITY OFIOWA CITY TO : David Brown January 25, 1989 FROM: Richard Frantz This is a tabulation of the number of acres absorbed by new construction by all uses (except residential) from 1981 through 1988 on empty parcels of land. It is broke down in three categories: 1. Manufacturing & Industrial (M -I). 2. Professional & Office (P -O). 3. Stores & Mercantile (S -M). -------------------------------------------------------------------------- Year Address Type of Use Acres 1981 955 Morman Trek Convenience Store (S -M) .62 1130 Morman Trek Control House (M -I) 2.41 1401 S. Gilbert Bank (P-0) 2.16 1432 Waterfront Warehouse (M -I) 6.12 11.31 1982 2820 Riverside Dr. Office Warehouse (M -I) 1.99 2601 Hwy.M6 East Convenience Store (S -M) .84 2620 Muscatine Ave. Office (P-0) 2.88 515 Southgate Ave. Repair Shop (S -M) .32 37 Commercial Drive Warehouse (M -I) 1.31 7.34 1983 1438 Hwy.Nl West Auto Repair (S -M) .66 445 Hwy.Nl West Office -Retail (S -M) 3.15 412 Highland Ave. Office (P-0) .45 68 Commercial Drive Warehouse (M -I) .70 79 Commercial Drive Office Warehouse (M -I) .51 2340 Heinz Rd. Office Warehouse (M -I) 6.00 1420 Hwy.Ml West Auto Repair (S -M) .62 2710 Hwy.M6 East Cold Storage (M -I) 10.13 21 Sturgis Corner Dining (S -M) .56 1929 Keokuk Office (P-0) .24 1840 S. Gilbert Office Warehouse (M -I) .34 1803 Boyrum Drinking-Dihing (S -M) .83 ' 67 Commercial Dr. Office -Warehouse (M -I) .23 CIVIC Cr\TIR • 410 LAST WASIf I%GTOY STREET • IOWA CITY. ION'.A S7:40 • (119) IiA.S0110 January 25, 1989 Page 2 Year Address Type of Use Acres 1983 521 Kirkwood Retail -Office (S -M) 1.42 25.84 1984 1920 S. Gilbert Office -Retail (S -M) .37 2105 A.C.T. Circle Radio Station (S -M) .99 5 Sturgis Corner Retail (S -M) .89 1519 S. Gilbert Office -Retail (S -M) .99 2165 Northgate Office (P-0) 3.98 42 Commercial Drive Boat repair 8 sales (S -M) .50 7.72 1985 2114 Riverside Dr. Office (P-0) 1.99 1530 S. Gilbert Grocery Store (S -M 1.62 2325 Heinz Rd. Warehouse (M -I) 3.50 2221 Rochester Convenience Store (S -M) _99 8.10 1986 2800 Hwy. R6 East Printing Warehouse (M -I) 6.01 1987 Broadway Grocery Store (S -M) 10.40 1576 First Ave. Retail (S -M) .31 2711 Muscatine Studio (S -M) .40 2220 Morman Trek Fitness Club (S -M) 2.10 611 Southgate Retail (S -M) .96 525 Hwy. N1 West Retail -Office (S -M) .48 2130 Morman Trek Office (P -O) 2.74 23.40 1987 2319 Heinz Rd. Warehouse (M -I) 4.50 1933 Keokuk Retail (S -M .24 1937 Keokuk Retail (S -M .52 545 Olympic Court Gym (S -M) .60 920 S. Dubuque Office (P-0) .72 2343 Morman Trek Car dealership (S -M) 4.73 11.31 1988 2635 Northgate Office (P -O) .82 2010 Keokuk Office (P-0 1.10 1445 Boyrum Restaurant (S -M) 1.06 2324 Heinz Rd. Warehouse (M -I) 3.17 2309 Heinz Rd. Factory (M -I) 14_50 20.65 A 4041- January 25, 1989 Page 3 Manufacturing d Industrial (M -I) Professional b Office (P-0) Stores S Mercantile (5-M) Eight Year Total 61.42 17.08 37.17 115.67 City of Iowa City MEMORANDUM Date: January 26, 1989 To: City Council From: City Manager Re: Solid Waste Planning - Public Information/Education Over the last several months Chuck and I have been discussing how we might improve the public information process with respect to creating a better understanding in our community concerning the obligations we have under the new State Groundwater Protection Act. Specifically, with the rather technical requirements of the law, that is, recycling, source separation, waste reduction, etc., we feel the need to improve upon our public information effort. From experience it has been my feeling that wherever possible we need to involve our young people in the information process and if we are successful, that information finds its way home to parents. We have discovered a program curriculum for young people addressing the issue of recycling, refuse reduction, etc. It is my intent to prepare some type of general public information effort as well as an educational tool for use in the schools. I would be contacting the public and parochial schools to secure their support and interest so that we may introduce this into the school curriculum. We do not have the staff resources available to provide for a commitment of staff time to teach the young people and I will be looking for an individual, probably under contract, to conduct this public education effort on our behalf. I hope to have more information in the next month or so and I will schedule this issue for an upcoming City Council discussion. If you have any concerns about these initiatives please let me know, for as I am sure you can appreciate, this will be a complex and time consuming undertaking and City Council policy support will be necessary for its success. tp3-2 cc: Chuck Schmadeke / 42�T ao3 City of Iowa City MEMORANDUM Date: January 27, 1989 To: City Council From: City Manager Re: First Avenue Housing Project As an update, we will be meeting with representatives of the Homebuilders on January 31 to discuss the request for proposal format that we have developed with respect to our plans for construction of affordable housing on First Avenue. What we hope to accomplish is to allow a group of home - builders to review our proposal and offer their critique prior to the submission of the formal request for proposal. Hopefully, by involving these individuals early in the process, they will not only be encouraged to bid, but will also feel some direct involvement in this newly under- taken policy initiative with respect to City involvement in construction of affordable housing. tp3-8 cc: Don Schmeiser Marianne Milkman City of Iowa City MEMORANDUM Date: January 25, 1989 To: City Council From: City Manager Re: W/MBEs - City Initiatives You may recall several months ago we were requested to undertake every effort to expand the minority contractor participation in CDBG-funded projects. You are aware of the difficulties we have experienced in our efforts to date. The attached memorandum summarizes many of our efforts as well as indicating our plans with respect to further initiatives. bj/pc2 a 05 City of Iowa City MEMORANDUM Date: January 19, 1989 To: Mr. Mohammed Abdullah, Director for TSB Assistance Program From: OPhyllis Kilpatrick, Assistant Housing Rehabilitation Officer Liaison for W/MBE Assistance Program Re: Program Assistance to W/MBEs by the City of Iowa City, Iowa The Iowa City CDBG staff has made a concerted effort to increase minority contractor participation on CDBG-funded projects. Four roundtable sessions from January to March, 1988, were sponsored to 1) promote an open, continuing dialogue between City officials and minority contractors, 2) increase and strengthen the pool of minority contractors in the Iowa City area, 3) encourage contacts and an information exchange among the contractors and with resource agencies, such as the Small Business Development Center, the Targeted Small Business Program, and local trade associations, and 4) elicit ways in which City policies and programs can be revised and implemented to promote minority participation. A public relations push was launched prior to each meeting. Promotional fliers were mailed and posted, cable TV announcements and radio public service announcements were aired, and press releases and display ads were published in local newspapers. Numerous personal contacts were made to involve minority and women contractors -as program participants. The roundtable meetings did promote active discussion and resource contacts. CDBG staff are evaluating ways, and indeed implementing ways, of increasing minority contractor participation. Minority and women's firms on the Housing Rehab Contractor List are being highlighted, and homeowner clients are being encouraged to get a bid from at least one minority contractor of the three to four bids they solicit. Extra time has been taken to assist minority contractors with required paperwork, such as lien waivers, and with insurance and equipment needs. A contractor's library is being developed at the City's Housing Rehab office. Every minority contractor listed in the Targeted Small Business Program and located within a 60 -mile radius of Iowa City was mailed an Iowa City Prospective Bidder's Registration Form. CDBG staff is partici- pating in the local NAACP Chapter activities. Master Builders of Iowa and Iowa City CDBG program sponsored a series of mini -seminars designed to help certified targeted small businesses start, grow and prosper. Specific minority contractor listings have been drawn up to use for early targeting of bid ads. Financial assistance is provided to help acquire adequate liability insurance to meet the City's requirements for adequate coverage. CDBG has a financial commitment to the development of a functional W/MBE program. This is represented in the quarter -time salary of the Assistant Housing Rehabilitation Officer plus $2,500 from the 1989 CDBG entitlement funds. These funds will be used to assist with insurance requirements for City projects which exceed the insurance carried by the contractors; "?0 PA starting a contractors' library, and providing publicity and workshops for the program. A plan room and resource center have been proposed for the City of Iowa City by Mr. Eugene Jackson (Unicorn Design, Inc.). We feel this plan room and resource center will help the City attain its W/MBE goals by: a. making projects available for bidding, b. assisting new businesses in becoming familiar with the bidding process, C. supporting the development of a network of W/MBE and other contractors here in Iowa City, d. providing information to W/MBEs on bonding and insurance. We have great expectations that these initiatives will generate more contracts for W/MBEs. cc: Steve Atkins, City Manager Marianne Milkman, CDBG Program Coordinator bj/pc2 a05 r City of Iowa City MEMORANDUM Date: January 24, 1989 To: City Council From: City Manager Re: Housing Rehabilitation Attached is an end of the year summary of our housing rehabilitation projects. I think you will note that we have had a most successful year and, by way of these efforts, are addressing the housing needs of those who might not normally be able to secure satisfactory housing in the open market. I also believe that the number of projects and units is significant for a community of our size and demonstrates our overall commitment to improving the quality of our housing stock. You will note in 1988 the section 312 housing rehabilitation in the amount of $137,000. It appears that this program will be eliminated by the federal government, most certainly a disappointment for the communities that have successfully utilized this funding. bj/pc2 January 1989 1988 HOUSING REHABILITATION PROJECTS CDBG-funded Housing Rehabilitation COmarehensiye Rehab Paint/Sidina 847 Rundell $ 22,000 813 Third Avenue IL592 617 Keokuk Court 14,500 TOTAL $3,500 416 South Dodge (RF*) 22,000 830 East College (with Weatherization Section 312, 2 units) 10,000 723 Bowery (RF, 3 units) 22,000 517 Dearborn $ 1,900 117 North Lucas (with 839 Roosevelt 2,500 Section 312, 2 units) 6,182 1003 Third Avenue 2,500 724 Ronalds 22.000 1603 Jackson 2,500 TOTAL $118,682 715 First Avenue 2.500 TOTAL $11,900 Emergency Reoair Residential Accessibility 1380 I Street 1815 H Street $ 3,000 1,000 269 Bon Aire MH Park $ 4,500 52 Hilltop Trailer Court 1,000 421 Crestview (amended) 2,000 51 Forestview Trailer Court 1,000 534 Olive 5,000 1337 Burns 700 1002 Rochester 2,050 1310 Yewell 3,000 14 Seventh Avenue 3,100 j 2124 Western 3,000 3-C Towncrest MH Park 2,740 847 Rundell 69 1337 Burns 2,500 632 Brown 674 1020 Rochester 5,000 515 Oakland 1,000 755 Oakland 22,000 628 Second Avenue 1.000 $15,443 2124 Western TOTAL 5.000 $53,890 TOTAL Total CDBG Funds allocated to Housing Rehabilitation was $203,415. Approximately $45,000 of 1988 funds remain to be allocated. *RF = Residential Facility Facilities are: Hillcrest Boarding House for Chronically Mentally Ill, Coffelt Place, Lutheran Social Services Shelter for Adolescent Boys a oc 1988 Rental Rehabilitation Proiects 2121 South Clinton 10 units $ 70,000 120 North Governor 3 units 15,000 2101 South Clinton 2 units 17,000 215 Iowa Avenue 7 units 8,300 714 North Linn 2 units 14,000 718 North Gilbert 2 units 8,000 809 Iowa Avenue 3 units 4,500 1900-1902 Muscatine 2 units 10,250 914 Iowa Avenue (amended) 6.000 TOTAL 31 units $153,050 In addition, at least $160,000 of private funds are allocated to the rental rehab projects. i 1988 Section 312 Housino Rehabilitation 117 North Lucas $ 45,000 431 Oakland 31,750 501 Oakland 33,450 830 East College 27.550 TOTAL $137,750 TOTAL HOUSING REHABILITATION MONIES FOR IOWA CITY IN 1988 = $654,215. TOTAL PROJECTS = 47 TOTAL UNITS = 73 City of Iowa City MEMORANDUM DATE: January 24, 1989 TO: City Council FROM: City Manager RE: Pending Development Issues A request submitted by Byers & Happel, Inc., for preliminary plat approval to establish a 20.51 acre, 33 -lot residential subdivision known as Cameron Subdivision; and, preliminary PDH and LSRD plan approval of a 6.759 acre, 28 -unit condominium development known as Willowbrooke Pointe Condominiums, both located at the northeast of the Mormon Trek Boulevard and Benton Street intersection. A request submitted by Clarence Sewell for approval of a preliminary plat of Rochester Heights, a 20.5 acre, 60 -lot, single-family residential subdivision located south of Rochester Avenue and west of Scott Boulevard. A request for approval of an amended preliminary LSNRD plan for Blooming Prairie Warehouse, Inc., to permit an expansion of their present facility located at 2340 Heinz Road. A request submitted by Dynevor, Inc., for preliminary plat approval of a 5.841 acre, 20 -lot residential subdivision known as Ty'n Cae Subdivision, Part 5. A request submitted by Dynevor, Inc., to rezone a 5.841 acre parcel located south of Plean View Drive and east of Mormon Trek Boulevard from PDH -8 to RS -8. City of Iowa City MEMORANDUM Date: January 27, 1989 To: City Council From: City Manager Re: Enrichment Tax At the most recent Chamber of Commerce Board of Directors meeting, the Chamber voted to take no position on the proposed school district enrichment tax. Attached is a copy of the memorandum directed to the Chamber, which discusses the position of the Committee on Local Government Affairs. cc: Department Directors bj/pc2 1-18-89 TO: CHAMBER BOARD OF DIRECTORS FROM: CRAIG MELT, CHAIR, LOCAL GOVERNMENT AFFAIRS RE: ENRICHMENT TAX It is the recommendation of the LGA to the Board to take no formal position as respects the upcoming election on the school district's Enrichment Tax, principally due to the lack of information currently available to the public. This is a very complex issue and a number of serious questions have been raised about the tax for Which there are no answers or the answers are vague, at this time. The primary areas of concern are the accountability of this revenue going into the General Fund with no strings attached; the effect of the tax on the collective bargain- ing process and finally the possible prematurity of the tax in view of the state legislature's committment to restructuring the state aid formula. Few will argue that the district does not need additional revenue for general operations and that thereare a number of capital improvements that need to be made. Proponents will say that this tax will cover the $400,000 shortfall anticipated for 1989/1990, eliminate $125,000 in student fees, and restore $900,000 back to the 67 1/2 cent School House Fund. This will leave $800,000 left over as Uncommitted Funds. The effect on the collective bargaining may be limited in light of the "good faith" (but non-binding) agreement with the teachers union. The prematurity argument is countered with the fact that 99.5% of the public school districts have "phantom students" and therefore, the lawmakers from those districts will vote for a plan that protects their district. Given the funds available, it is unlikely that the new plan will have any significant effect on our district. The LGA Committee supports a strong educational system and plans to work with the Education Committee to voter participation andawarenessofboth sides nofuthis issue. /; City of Iowa City MEMORANDUM Date: January 27, 1989 To: City Council From: City Manager Re: Program Analysis As adopted in the FY89 budget, a policy was proposed whereby we would undertake an extensive in-house analysis of each and every City service. This analysis process was initiated and attached is the first completed report. It had been my hope to conduct the analysis over the next five-year period and, barring any major change in City Council policy or organizational priorities, it is my intent to meet this goal. However, due to the press of other projects, the analyses are proceeding slower than originally anticipated. As I mentioned to you, it is my desire to conduct these matters completely in-house without the use of management consulting systems or other contracted staff assistance. I wanted to let you know that this effort will continue but not at the speed with which I had originally anticipated. If you have any questions or concerns, not only concerning the program analysis presented to you, but the change in analysis process please let me know. I will schedule the report for an upcoming City Council informal session. tpl-6 ................. City of Iowa City MEMORANDUM Date: January 24, 1989 To: Area Banks From: City Manager Re: BDI Finances Attached is our analysis of debt by parcel for the remaining property in the BDI/Iowa City industrial park. These figures represent our under- standing of the current issues and will hopefully provide the basis for calculating the price structure for the remaining parcels. The only issue unresolved is the tax sale interest accrual. I intend to direct this information to City Council for their discussion and final determination with respect to policy. One unresolved issue not addressed in this financial statement is the formula for distribution of any funds generated from the sale of land which exceed the outstanding debt. Please review this statement and if you have any immediate questions, direct them to Rosemary. We will call a meeting in the near future to continue our discussions, and prepare recommended per -lot sales price figures. cc: Rosemary Vitosh Patt Cain bj/pc2 Mr. Lynn Rowat First National Bank Mr. Jack Koberg. Iowa State Bank and Trust Mr. Ray Glass Hawkeye State Bank -t- d2/6 qI 8w ITT PARCEL /eketel 7.0 liar 1480.10 (K/eel Fifth ANltiai Lot 2 3.0 3 3.0 4 3.0 5 3.0 6 3.0 1 3.0 6 3.1 9 6.1 IC 3.0 It 7.0 12 3.3 Ytotal 43.3 /KM Adlitifte Lot 1 3.0 1 4.0 /eketel 7.0 0.0596 ---- _------------------------ 1480.10 3414.33 AS OF 12-31-08 --------- - ------ ----- - AFTER 12-31-0 30141.01 -.._---- 1173.47 --------- 1 2 3 4 5 6 7 8 9 10 11 12 ----------- 11133.20 _----- 91.74 ------ -- 01902.65 - -------- Special Assassinate -------- ..... 1atAly Interest Accruals ---- Bank Accts Heinz Tu Sale Band 0/9 Bond Tu Sell Road kw 1 Debt Payable Rad Interest Payeents lands Interest Total - Interest hyeeets Internet Teta 0.0596 22605.76 1480.10 3414.33 762.34 2359.10 4771.37 39.75 35432.75 67.27 14.74 39.73 121.76 0.0596 22605.76 1480.10 3414.33 762.34 2359.10 4111.37 39.73 35432.75 74.21 14.74 39.75 121.11 0.0596 22605.76 1400.10 3414.33 762.34 2359.10 4771.37 39.75 35432.75 67.27 14.74 31.75 121.71 0.0516 22605.76 1400.10 3414.33 762.34 2359.10 4771.37 39.75 33432.75 67,21 14,14 9.15 121.16 0.0596 22605.76 1480.10 3414.33 762.34 2359.10 4771.37 39.75 35432.75 17.21 14.74 39.75 121,71 0.096 21605.76 1480.10 3414.33 762.34 2359.10 4771.37 39.75 35432.75 67.27 14.74 39.75 121.74 0.1014 38429.79 2516.18 5804.36 1297.94 4010.47 0111.33 67.57 60237.64 114.52 25.07 17.57 207.11 0.1372 51993.25 3404.24 7852.96 1762.97 5425.93 10974.16 91.41 8194.91 153.56 33.91 91.41 210.0 0.0596 72105.76 1480.10 3414.33 764.30 2359.10 4771.31 39.75 35434.71 17.44 14.74 9.75 121." 0.192 5274677 3453.51 7966.77 1770.59 5504.56 11133.20 92.74 82668.22 151.23 34.40 92.74 213.9; 0.0656 24866.34 --------- 1628.11 --------- 3755.76 --------- 848.11 --------- 2595.01 --------- 5248.51 --------- 43.72 38985.56 74.83 16.22 43.72 134.77, 0.1608 ..... 326276.46 --------- 21362.83 --------- 49280.17 --------- 11017.99 --------- 34049.65 --------- 60866.00 ------------------ --------- 573.66 --------- 511427.56 --------• --------- 972.18 ......... --------- 212.11 ......... ----- -- 573.66 ..... ............., 1751.15 0.0596 22605.76 1480.10 3414.33 410.57 2359.10 4771.37 39.75 35140.98 0.0195 -- - 30141.01 -.._---- 1173.47 --------- 4552.44 --------- 334.45 3143.46 6361.03 52.99 46761.67 0.1392 52746.77 3453.58 7966.77 --------- 1005.03 -------- 5504.56 ----------- 11133.20 _----- 91.74 ------ -- 01902.65 - TOTAL 50.3 1.0000 ..... ..... Ones Iercsl net to Hillard Lot AM net bm incladedl it is 1.1 acres in size 1 379023.23 24016.41 37246.94 12023.01 39554.21 80000.00 666.40 593330.20 YYnn. n.aY..a pass.[.. nun... ... ..a.[. mu..es.Ym. " g......Y 41.52 14.74 39.75 1/.M 11.11 11.0 52.11 119.11 F34.0 12.14 215.0' 1060.83 247.11 611.40 1174.411 I i t COLUMN D6SCAIPTI(115s Glttrt 1 ^ 1 link Debit 12-31-68 total (1189,023.23) minus aeouAt is be forliven by banks Idebt • 173,000; imterest • 035,000) 2 Accounts Payable • 120,816.11 (PDT'% liabilities) 3 Rein: bad: Agreement eith City for construction of Hein: Road; amount of outstanding 60 Bonds plus interest to maturity 1167,236.681 minus receipts for tea parcels sold in May b Dec, 1968 119,989.71) 0 Tax Sale Interest: Interest on tax sale purchase by the City in Lune, 1988, on the deliquent special assessments, penalty and interest for 601; 01 on date of tam sale plus 0.751 per month thereafter S Band Payments: The amount paid from City funds for special assessment bond debt service - deficit balance on City's books plus interest lost on City funds fusing monthly interest rate of earnings in lama Public Agency Investment Trust) 6 DIS Bandit Dutstanding special assessment bonds - principal amount 7 bond Interest: Outstanding special assessment bonds - accrued interest amount 8 Total: Total debt by parcel as of 12-31-88 9 Tor Sale Interest: lmterest on tax sale purchase at 0.751 per month 10 bond Paeentst Interest on City's deficit balance (estimated at 7.51 annual interest) 11 Bond Interests Interest on outstanding special assessment bonds (101 annual Interest) 12 Total: Total amount of monthly interest accruals on debt oeed City aio January 20, 1989 Mr. Jim Ferguson Iowa City Community School District 509 South Dubuque Street Iowa City, Iowa 52240 `1: kb� CITY OF IOWA CITY Dear Jim: ool ison of new CAttached s a coof our ommunityiRelations officer p Program. m.schPleaseatake time component r reviewthis information for it will give you some flavor for our understanding of the planned new initiative. Also, to provide you with an update, we will be selecting the Community Relations Officer in the next few weeks and upon the selection, the an initial individual will be contacting your office to serve as coordinating role. You will note that we have planned tc expand the program somewhat and involve other police officers. Specifically, we would like to have the Community Relations officer coordinate the activities of a number of a officers involved in community education. I these individuals thatby ybecome involving traineddiin nal specificofficer areas, such asdrugabuse education,a greater community and service. Friendly Program, we will be ng I will keep you advised. Sincerely yours, St hen J. Atkins City Manager SJA/sp/PC-3 Attachment cc: Ken Stock City Council • 410 EAST WASHINGTON STREET • IOWA CITY. IOWA f77.0 • (119) IS6•5000 CIVIC CENTER Community Relations -School Liaison Program The Iowa City Police Department -School Liaison Program is an effort to promote good citizenship among students; encourage lawful behavior within our community; attempt to correct delinquent and pre -delinquent behavior through education, counseling and example; and to lessen the desire of our young people to engage in the use of alcohol and illicit drugs. The program will involve a multi -tiered team approach by the Iowa City Police Department. The program will be implemented in phases as the department's talent, time, personnel and financial resources become available. The program will be structured and staffed in such a manner that it maximizes student and classroom contact with assigned officers. The program and police personnel will be non -intrusive in school activities unless requested to be a partner. Finally, the program and assigned personnel will be models of proper citizenship and behavior without being moralistic; must exercise reasonable control over behavior without impinging upon students' rights, teachers, administrators and other prerogatives; and must present accurate, timely and complete information or counseling without interposing personal values upon the student. The multi -tiered team approach will consist of one principal officer (community relations officer) to act as liaison person and be available in the schools as necessary. In addition, a number of officers with specialized skills or training would be assigned to teach in specialized areas. Specialties might include such diverse topics as: A// 2 1. Crisis intervention. 2. Drug recognition, usage and control. 3. The use and abuse of alcohol. 4. The law and you. 5. Rights and responsibilities of citizenship. 6. Getting along with others. 7. Counseling for those in trouble; and others. The permission of the school district will be obtained before any schedul- ing is undertaken. This coordinating function will be a major responsi- bility of the community relations officer. If drug education and its related topics is desired as the primary focus of the program, every effort will be made to not only provide active involvement of the Iowa City Police Department and its personnel, but also to utilize counselor/teaching positions from MECCA and other similar agencies. This new program on the part of the City government through the Police Department is a broadened outreach effort and every effort will be undertaken to assure its continued long-term financing. �I'M CITY OF IOWA CITY January 20, 1989 Mr. Tom Holmes, Principal Shimek School 1400 Grissel Place Iowa City, Iowa 52245 Dear Mr. Holmes: We have recently received a neighborhood complaint concerning parking on Whiting Avenue, where it intersects with Grissel Place. Additionally, the complainant also expresses concerns of parking on Grissel Place whereby j automobiles park into the flow of traffic. our police and Traffic Engineer have observed this situation and, as expressed by the complainant, parking occurs primarily during school -related functions. The area is signed with respect to parking regulations and parking into the flowof traffic is also a violation. Please make every effort to I !I inform those who might be frequenting school activities that the City police will ticket for such parking violations. Your attention to this matter will be appreciated. Sincerely yours, e hen A� City Ma ager SJA/sp/PC-3 cc: City Council Ken Stock Jim 8rachtel i CIVIC CENTER 0 410 EAST WASHINGTON STREET • IOWA CITY. IOWA S7740 • (719) 75fi-S00 � January 20, 1989 Richard 8 Wanitta Nash 1808 F Street Iowa City, Iowa 52240 Dear Mr. 6 Mrs. Nash: CITY OF IOWA CITY In response to your recent letter to the City Council and my office concerning the purchase of your property at 1808 F Street, I have dis- cussed this issue with those involved in the engineering and property acquisition for the sanitary sewer project. It is my judgment that there is no significant economic gain to the City to purchase your home. It is our intention to pursue a permanent and temporary easement to provide for the construction of the sewer pipe and accordingly you will be compensated based upon an appraisal of the value of the property that is utilized. As you know, you currently have an easement for sewer lines on your property. In the letter you suggest that the property could be purchased as an addition to the park as well as possibly being resold to one of our community's lower income families. The purchase of the property for park purposes would be prohibited due to the fact that the revenues utilized are generated from sewer charges. Additionally, it would no economic sense for the City to purchase a property and then sell a property to basically the same market of individuals that you currently are attempting to attract. We have no unique ability to market your property in any fashion other than that which you might choose to do. Appraisals will be concluded shortly and you will be contacted. If you choose to be gone for an extended period of time as you have indicated, please provide Mary Lee Dixon with an address where you may be reached and/or you may choose to name a local representative to assist you in this property transaction. We have a number of property owners that are not local and we have little to no difficulty in concluding easement acquisi- tion, appraisals, etc. in dealing with the sewer project. Sincerely yours, Xephen Atki s City Ma ager tp3-18 cc: City Council Mary Lee Dixon Rick Fosse CIVIC CENTER • 410 EAST WASHINGTON STREET 0 IOWA CITY. IOWA 51740 • (119( Ilb.ai3 The University of Iowa Iowa Citi, Iowa 52242 Office of the vice President for Educational Development 8 Research, Dean of the Graduate Colbpe 319(J3541" RECEIVED JAN 271999 January 27, 1989 Mr. Stephen Atkins City Manager City of Iowa City Civic Center 410 E. Washington Street Iowa City, IA 52240 Dear Steve: I write to thank you for the very important assistance your police department provided our UI Security in the pro-life/pro-choice groups' demonstration on January 26. Your people responded immediately in a very professional manner when called upon. The smoothness of the operation was due in no small measure to a time-consuming planning process among our area security forces. Please convey our sincerest appreciation to your staff for their able assistance throughout the arresting process. Sincer Y. D. C. riestersbach Vice esident and Dean cc: Acting Chief of Police Kenneth Stock nM) air RECEIVED JAN 261989 Gerard Electric, Inc. 1609 STEVENS OR. 0 P.O. Box 1301 IOWA CITY. IOWA 5224A •NOR[ (316) 209.6421 January 24, 1989 The Honorable John McDonald Mayor of Iowa City Civic Center Iowa City, Iowa 52240 Dear Mayor McDonald: I am writing this letter to thank you and the City Council. One year ago, this month, we were awarded a large contract with the University of Iowa. We were to begin work immediately on the construction of a 15 KV Electrical Substation and Duck Banks. You may recall, the City and the University were in the process of working on a licensing agreement concerning utilities on each other's property. Because of this, the City refused to issue the necessary per- mits to the University. We were unable to begin our work. We, and our sub -contractors, were faced with potentially serious financial problems. Scheduling problems were also a concern. We want to thank you for understanding this and for the action you took in recommending that permits be issued. We sincerely appreciated your help. We are now in the process of turning the completed project over to the University of Iowa. Again, thank you. Sincerely, GERARD ELECTRIC, INC. Kenneth A. Gerard President KAG:sr ��S WILLOWCREEK NEIGHBORHOOD CENTER 2530 Bartelt Road Apt. I •C Iowa City, Iowa 52290 (319) 354-2886 January 23, 1989 ' Mr. Steve Atkins, City Manager Civic Center 410 Past Washington Street Iowa City, Iowa 52240 Dear Mr. Atkins, As requested at our meeting on November 30, 1988, I am in the process of writing a detailed planning letter for the facility to be built on Broadway Street. I apologize for the delay in submitting the letter to you. In December we received some new information regarding the project which required us to revise our plans. I will be sending the letter to you once our Capital Campaign Committee, consisting of board members from our agency and RACAP/Head Start, has approved the revised plan. We meet on January 27, I anticipate having the letter to you early next week. Thank you for your patience on this matter. Respectfully submitted, Joan Vanden Berg, Director a14 I