Loading...
HomeMy WebLinkAbout1989-02-21 Council MinutesInformal Council Discussion January 31, 1989.. Informal Council Discussion: January 31, 1988, at 5:45 p.m. in the Council Chambers in the Civic Center. Mayor John McDonald presiding. Council Present: McDonald, Ambrisco, Horowitz, Larson, Kubby, Courtney, Balmer. Staff Present: Atkins, Timmins, Karr, Smith, Schmadeke, Kimble, Vitosh, Helling. Tape Recording: Reel 89-8, Sides 1 & 2, 1 -End, Reel 89-9, Side 1, 1-385. Atkins stated he will review major expenditure issues in the budget that need policy guidance from City Council. Economic Development - Proposed financial plan FY1990-1992, pages 66-67. Atkins said the City will receive UDAG/Holiday Inn repayment money in the amount of $220,000 per year, last year the City financed the Economic Development program budget with UDAG monies, to date the City has appropriated funds from the UDAG repayment for the RISE application and intend to provide a $50,000 loan for the Central States Can Company. Atkins stated his budget also reflects the continuation of $40,000 per year appropriation to ICAD. Atkins asked Council how the UDAG repayment money should be used. Atkins stated the UDAG money can be used for any CDBG purpose. Atkins recommended that $30,000 be appropriated for the downtown market study. Atkins said the UDAG repayment money could be used for an economic development loan pool, Parcel 64-1a, a housing trust, and to expand an industrial park. In response to McDonald, Balmer said the City will receive UDAG payments until the year 2009. Ambrisco said the UDAG repayment money has to be used to implement job -creating opportunities. In response to Kubby, Atkins said the money could be used for aid to agencies and housing rehab. Balmer stated he would like to see a continuation of funding of economic development activities and use of the money to displace property tax. Kubby suggested appropriating some of the money, such as $30,000, to fund programs recommended by CCN. Horowitz asked if economic development would be focused in Iowa City or other areas. Atkins recommended that money be used for projects within the corporate limits. Larson said he was unsure if he would support appropriating more than $80,000 to economic development. Courtney stated that an economic development revolving loan pool should be established with UDAG repayment money. Horowitz said there should be an emphasis towards women and minority small businesses. In response to Kubby, Atkins said the CDBG regulations are applicable for use of the UDAG repayment money. Atkins said the City has flexibility in the use of the money and asked for example if the City should get into a publicly owned industrial park. Atkins said that organizations receiving aid to agency funding need to get involved with financial planning to eliminate the year-to-year emergency funding requests. Larson asked what are the advantages of the revolving loan pool to businesses. Courtney said the businesses would be able to borrow money at a reduced rate of interest. Atkins stated the revolving loan pool can be set up many different ways. Courtney said the revolving loan pool could be set up to make funds also available to agencies funded by aid to agency money. Council discussed the use of the UDAG repayment money. Council requested the City Manager to prepare a proposal including a list of options for the use of the UDAG repayment money. (�/nIJCYS�/ or 1010, k. I� rrr Social rj eYdit�s h�nurc k) Courtney inquired about Atkins' recommendation regarding the downtown market study. Atkins said the intent of the downtown market study would be to address if the City can afford to expand the downtown, and if the City should expand the downtown business district should the expansion south of Burlington Street include retail and/or office uses. Atkins said the downtown market study could include an overview of the City's retail and business services economy. Atkins said the Chamber of Commerce has recommended the downtown market study be done. Horowitz suggested the University of Iowa economic survey center be contacted. Courtney asked if City staff could do the market study. Atkins sai i y s could handle the market study but other projects that are pending would need to be postponed. In response to Ambrisco, Atkins said a geographer/demographer would probably be used for the market study. Atkins said an issue that needs to be addressed is should the retail core of downtown be expanded and if so, should it be expanded south of Burlington Street, or should downtown be expanded south of Burlington Street into a business and office center. Councilmembers noted that Burlington Street has always served as a line of demarcation for the downtown area. Larson asked why the private market forces are sufficient to force the change. McDonald said businesses first look at zoning and if zoning is not in place, the businesses go elsewhere. McDonald said a specific type of development could be promoted in the area south of Burlington Street. Larson raised concerns about the City paying the entire cost of the downtown market study. Balmer said the Chamber of Commerce may be willing to assist with some of the cost of the study. Councilmembers discussed the need for the downtown market study. In response to Larson, Atkins said information from the downtown market study could be used in development of Parcel 64-1a. CBD Maintenance - Proposed financial plan FY1990-92, page 124 Atkins said the budget reflects a higher spending level on the plaza than in previous years and includes funding additional plantings, repair of the fountain, and repair of the tree grates. Atkins said the vendor permits will continue to cost $750. In response to Larson, Atkins stated he will find out the permit amount the Popcorn Wagon pays. In response to Horowitz, Atkins explained the tree grate repair includes removing the tree grates, cutting back the bricks, and constructing a concrete ring. Atkins said the bricks will butt into the cement and the grate will fit around the tree. Kubby inquired about the $500 increase in commodities. Ambrisco asked about last year's pine tree removal. Atkins said pine trees were removed because they were diseased. Courtney stated the water hose hookups in the plaza are need to be repaired to allow persons to water the plaza adopt -a -bed plants. Kubby suggested chess pieces be purchased for the giant chess board. Courtney stated other areas of the downtown need cleaning. Atkins said the CBD crew does clean more than just the plaza area. Street System Maintenance - Proposed financial plan FY1990-92, page 134 Atkins said street maintenance is financed 100% with road use tax. Council agreed the street overlay program should be restored at $200,000 per year. Atkins said curb repair is also a popular program. Horowitz asked what is the projected amount for providing safe sidewalks and street crossings for all pedestrians, including the handicapped. Atkins said $5,000-7,000 is budgeted for curb repair. Atkins said the City's routine sidewalk repair program is done on a complaint basis. Larson said there should be more public awareness of the program. Kubby asked that the use of "glass-phalt" on streets be explored. Atkins reviewed the snow removal program. Atkins said eight snow removal districts are designated and refuse workers can be used for a ninth district during the most severe storms. Balmer inquired about overtime dollars. Atkins said the snow removal budget is based on average years and any remaining funds are rolled back into the road use tax reserve. Larson inquired about the ramped sidewalks (page 135, footnote N5). Atkins said there is not a special program for ramp sidewalk construction. Ambrisco asked if the used sand can be recycled. Atkins said the EPA regulations do not allow the sand to be reused and the sand is disposed of at the landfill. Forestry - Proposed financial plan FY1990-92, page 138 Atkins stated Councilmembers received program evaluations. Atkins recommended the purchase of a bucket truck. Atkins noted there are only two crew members in the Forestry Division. Atkins explained crews trim large trees by using a ladder and hoisting themselves higher up into the tree with a rope. Balmer questioned the effective cost savings of purchasing a bucket truck and raised concerns regarding the additional maintenance and replacement costs. Atkins stated the bucket truck life is estimated at ten years and will reduce contractual services $15,000 per year. Councilmembers discussed the purchase of a bucket truck. Atkins distributed pictures demonstrating how trees are presently trimmed without the use of a bucket truck. Atkins said the truck would be stored at the cemetery but would be used year round. Horowitz asked if other crews from other municipalities could be used for large projects. Atkins said the City does not have a massive tree trimming program. In response to Kubby, Atkins said the City is responsible for about 14,000 trees. In response to Balmer, Vitosh said estimates are available on annual operating costs for the truck and replacement costs. Atkins said additional information can be prepared for Council. Police Administration - Proposed financial plan FY1990-92, page 146 Atkins said he has recommended the accreditation program. Atkins explained the accreditation process establishes a uniform set of professional standards and criteria and the $14,000 is a one-time charge. Larson said the accreditation process will be of benefit to the new Police Chief and will help the City's liability. Courtney questioned the need for the accreditation. Horowitz said accreditation will give an outside objective evaluation and can be used as a teaching tool. Atkins said almost all of the candidates for the Police Chief position have indicated an interest in or experience with the accreditation. Councilmembers discussed the need for the accreditation. Balmer said there are a number of things in the Police Department budget that need to be discussed. Atkins stated an additional officer is proposed in the police patrol in FY91; $26,000 in additional support staff for records and identification is proposed; and $10,000 is budgeted for the E911 study. Atkins reviewed the community services bureau budget, including the additional sergeant position, the community relations officer and police reserve program. Horowitz said she would like to first hear from the community school board members regarding the community relations officer before agreeing to that budget. Atkins said he has received support for the community relations officer from the citizens group involved with the drug intervention policy. Kubby stated specific guidelines are needed. Courtney said specific guidelines are not needed at the time of appointment and those guidelines can be worked out with the drug intervention team, parent committees and the school board. In response to Kubby, Balmer said the community relations officer position has already been approved. Atkins explained that community relations is budgeted in the proposed budget and he will be requesting a budget amendment of the current budget soon to hire that individual. Atkins said the community relations officer is intended to be a full-time commitment to public and parochial schools and school liaison is a component of the community relations officer's responsibility. Council discussed the need for a community relations officer program. Courtney requested additional information relating to the use of civilian personnel for police dispatching and desk duties. Courtney asked how much money it would cost to get all uniform officers off the radio and desk. Courtney also stated additional police strength is needed during the nighttime hours. Kubby asked if an additional officer is needed in FY91 if additional civilian personnel are hired. Balmer inquired about the community services bureau. Atkins stated that the community services bureau is an attempt to bureaucratically assign a number of functions like the community relations officer and animal control into some niche. Atkins said he would like to assign a sergeant who would have sole responsibility to conduct those activities. Atkins said the program would also create additional promotional opportunities. Councilmembers discussed the need for the community service bureau. Atkins said if Council has strong reservations about the community service bureau, they should consider in future years to allow the new police chief to make decisions regarding that proposal. Ambrisco inquired about the reserve officer proposal. Atkins said the reserve program would work in conjunction with uniform officers on community relations kinds of activities. Atkins emphasized reserve officers would not do anything to jeopardize persons in that program. Larson said he would like to get a response from the new police chief regarding this proposal. In response to Ambrisco, Atkins said 160 applications were received for the Police Chief position, including two women applicants and five local applicants. Council agreed to support the community relations officer proposal. Council deferred a decision regarding the community service bureau sergeant position until all Councilmembers were available. In response to Kubby, Atkins said the rehabilitation and expansion project for the Police Department is being financed from reserve funds. Fire Department - Proposed financial plan FY1990-92, page 161 Atkins said $15,000 has been budgeted for the hazardous materials study, several of the budget changes are associated with OSHA regulations, the equipment replacement program is being continued, and there is a proposal for additional staff, a training and public education officer, in FY91. Atkins said it is proposed to use a lieutenant as a training officer to encourage promotions within 5 the department. Council discussed the need for a training and public education officer and the rank of that officer. Atkins said currently there is not an individual responsible for training in the Fire Department. Atkins said he will prepare additional information. Kubby suggested the hazmat team be involved with household hazardous waste. Balmer asked if pagers would be critical to the safety of the community. Atkins said no, and the pagers would just speed the process to get people to report to conflagrations - big fires. Balmer stated he is in favor of eliminating the pagers from the budget. Atkins said he would prepare additional information. Councilmembers and staff briefly discussed the impact of new OSHA regulations. In response to Balmer, Atkins said that the Fire Department's new aerial truck needs to have the command position assigned to it to be more effective. The change would create more promotional opportunities. Atkins stated the three lieutenant positions would replace the three firefighter positions in FY90 at an annual cost of $7,100. Meeting Schedule: Council agreed on the following meeting schedule: February 6 - informal Council discussion, 6:30 p.m. February 14 - special meeting February 21 - informal Council meeting, 6:30 p.m. formal meeting, 7:30 p.m. February 28 - budget hearing Meeting adjourned at 7:35 p.m. Informal Council Discussion February 6, 1989 Informal Council Discussion, February 6, 1989, 1:00 p.m., Council Chambers. Mayor John McDonald presiding. Councilmembers present: McDonald, Ambrisco, Balmer, Horowitz, Larson, Kubby, Courtney. Staff present: Atkins, Helling, Timmins, Karr, Schmeiser, Donner, Vitosh, Kimble, Penney. Tape-recording: Reel 89-9, Side 2, 656-1; Reel 89-11, Side 1 and 2, 1 - END; Reel 89-12, Side 1, 1 -END. CONSENT CALENDAR: Reel 89-9, Side 2 Council agreed to add the renewal of a Class "E" Beer Permit for Hy -Vee Food Store, M3, 1201 N. Dodge, to the agenda. IOWA CITY/UNIVERSITY HEIGHTS CHAPTER 28E AGREEMENT: Timmins reviewed changes in the Chapter 28E Agreement between the City of Iowa City and the City of University Heights. He noted that the City agreed to assume complete responsibility for the sewer system after University Heights completed the survey and upgrade of that system to meet Iowa City standards, but that agreement has been modified. Timmins stated University Heights will retain responsibility for substandard pipe in their system including responsibility for failure of their system or injury to a third party. The City of Iowa City will be responsible for portions of the system that are acceptable including responsibility for sewer back-up and replacement. Timmins stated University Heights will be relieved of sewer system responsibilities for the 30 year agreement. In response to Horowitz, Timmins stated that all costs of the sewer system enterprise are figured into Iowa City's rate structure. In response to McDonald, University Heights City Attorney Leff said that although there hasn't been an opportunity for public input yet, the proposed agreement seems agreeable to University Heights Councilmembers. Leff stated that there will be a special public hearing on February 20, 1989, that will include the first reading, a second special meeting will follow the public meeting for the second reading and third reading. Leff stated that he anticipates that the ordinance and 28E Agreement will be passed by the end of February. Timmins stated that the DNR also requires a comprehensive sewer use ordinance like Iowa City already has. Timmins said the City helped University Heights draft their ordinance. In response to Larson, Timmins stated that at the end of 30 years the agreement can be extended or either party may terminate the agreement. Timmins said that if the agreement is terminated, University Heights has two years to sever the two systems and find an alternate source for sewage treatment. In response to Larson, Timmins said that if the agreement is terminated, University Heights would get their system back, but it would be difficult to ever separate the two systems. MINUTES INFORMAL COUNCIL DISCUSSION FEBRUARY 6, 1989 PAGE 2 Council concurred with the agreement as presented. Leff expressed his appreciation to City Attorney Timmins and Public Works Director Schmadeke for their help and cooperation. PLANNING AND ZONING MATTERS: Reel 89-9, Side 2 A. B. Schmeiser stated that the Uniform Building Code (UBC) presently allows such walls with windows to be situated on the property line. Schmeiser said the amendment would adjust the Zoning Ordinance to match that language and staff and the Planning and Zoning Commission concurred with the proposal. In response to Kubby, Schmeiser said that the original Zoning Ordinance requiring a five foot setback is probably an oversight. Schmeiser noted that the five foot band makes a difference in the high density zone. Schmeiser said the UBC and Zoning Ordinance both require a five foot setback if there is an adjoining property owner, unless there are no windows. In response to Kubby, Schmeiser said that the current ordinance allows a blank wall to be built on the property line and an adjoining property to be a building built with windows and a five foot setback. No Council comment. RECOMMENDATION OF THE PLANNING AND ZONING COMMISSION REGARDING A STUDY OF THE RETAIL MARKET OF IOWA CITY. Schmeiser stated that a retail marketing study will help Council decide how much retail floor space the community can accept. He noted that the proposed Wal-Mart will add over 212,000 square feet. Kubby stated that there is some disagreement about who should pay for the study. Horowitz said that although the study is needed, a methodology that determines exactly what questions are to be answered must come first. She said that she would like to see the Planning and Zoning minutes about the Northwestern Bell development as well as the joint meeting between the Planning and Zoning Commission and Council. Horowitz said that she would also like to see City staff's questions. Atkins stated that there are a variety of opinions about what the City should achieve, including expansion of the business district south of Burlington Street. Atkins stated that he expects Wal-Mart to be questioned extensively by the Planning and Zoning Commission about the need for additional retail space. In response to Larson, Atkins said the City staff would give specific guidance to the consultant with input from the Planning and Zoning Commission. Atkins stated that if Council accepts the concept of the study, a more specific proposal will be presented. Horowitz said that $30,000 would not buy much of a study. Atkins noted that the UDAG funds MINUTES INFORMAL COUNCIL DISCUSSION FEBRUARY 6, 1989 PAGE 3 could provide more funds for the study. Balmer warned that if the Chamber of Commerce is asked to contribute money for the study, they should be part of the decision-making process. Council discussed who should fund the downtown market study. Horowitz questioned what the City would get out of the downtown market study. Atkins stated that a summary memorandum will be prepared for Council based on information from discussions with PPD Director Schmeiser and Economic Development Coordinator Patt Cain. Council directed the City Manager to proceed with the concept and provide more detailed information on possible questions. Sally Dierks, Planning and Zoning Commission member, stated the Planning and Zoning Commission would like the downtown market study completed before summer. HUMAN SERVICE AGENCY FUNDING RECOMMENDATIONS: Reel 89-11, Side 1 McDonald noted Council received Human Services Coordinator Penney's February 2, 1989 memo regarding Iowa City/Johnson County Representatives Committee recommendations for FY90 Human Service Agency funding. Council discussed the Iowa City/Johnson County Representatives Committee recommendations as follows: DOMESTIC VIOLENCE PROJECT/COUNSELING FOR BATTERERS. In response to Kubby, Penney stated batterers may be required during sentencing under the mandatory arrest law to receive counseling and counseling is not readily available. Penney said the Committee felt that a new program is important, but the DVP staff is so over -burdened that it cannot handle the program. Penney said the program is being mandated without any source of funding. Larson asked what considerations are used to determine what is the appropriate proportions of funding from County and City sources. Penney said the number one issue in terms of who funds whom for how much has been a historic evolution. Larson said a more rational basis should be used and at issue should be where do the people served by an agency live. McDonald reviewed the process to establish the recommendations for funding. Balmer stated the current system avoids duplication of funding. Kubby asked how much total Aid -to - Agency money was requested by agencies compared to what is being recommended for funding. Larson said the percentage of the City's funds that are allocated to Aid -to -Agencies is inadequate. Balmer said the City should work within the process established by the Iowa City/Johnson County Representatives Committee. Horowitz raised concerns that many human service agencies are still needing to do individual fund-raisers. Horowitz also noted concerns about the burn -out factor among agencies. YOUTH HOMES. Larson stated he disagreed with the statement that, "Funding constraints prevent a recommendation for new City funding at this time." (Penney's February 2 memo regarding Iowa City/Johnson County Representatives Committee recommendations, page 10.) Larson stated Youth Homes has demonstrated that they do a tremendous job. McDonald explained Iowa City previously allocated $100,000 in CDBG monies to Youth Homes. Larson stated the rationale should have stated that the City has already contributed a significant amount to Youth Hames and currently that was felt to be sufficient. Horowitz MINUTES INFORMAL COUNCIL DISCUSSION FEBRUARY 6, 1989 PAGE 4 stated she has received complaints that there is not enough housing for youth in this community. Penney explained Youth Homes first received Emergency Shelter grant monies through a grant applied for by Iowa City and then received a Emergency Shelter grant applied for by Johnson County. Larson and McDonald discussed the role of City and County regarding funding of human service agencies. Larson noted that he would support increasing the amount of money the City allocates to Aid -to -Agencies. RED CROSS. Horowitz asked how Red Cross is tied in with the Hazardous Materials Response Team. Donner said officially Red Cross is not tied with the Hazardous Materials Team with one exception. Donner said Red Cross will assist with setting up shelters if an evacuation is needed. Horowitz asked how can Johnson County Red Cross deal with an evacuation in the event of a nuclear leak from the Arnold Nuclear Plant. Horowitz said Cedar Rapids Red Cross is funded from United Way and United Way's money cannot leave Linn County. Donner said an evacuation in Johnson County in the event of a nuclear leak would be coordinated by the Johnson County Sheriff; Johnson County, Red Cross, and Iowa City would be involved; and after the event, the utility would be charged for it. UNITED ACTION FOR YOUTH. Horowitz asked if UAY is tied in with Youth Homes. Penney explained Youth Homes and UAY are separate entities but have offices in the same building on Iowa Avenue. Penney stated most of UAY's activities take place on Iowa Avenue whereas Youth Homes administrative offices are only located on Iowa Avenue. Penney explained Youth Homes' actual services are provided for at the Emergency Shelter or group home. Penney stated there is currently a program that allows daily supervision of juveniles under court supervision to occur at their family home. Penney said Johnson County does not have a detention facility for juveniles under court supervision and the judge has an option, under an in-home detention program, to allow those youth to stay at their family home with extensive checking done by UAY. Horowitz said she has heard the University of Iowa and VA are doing a study regarding the number of patients they have who are using the City's Emergency Housing Program. Penney said she did not know about that study. Penney said there are a tremendous number of emergency housing clients because of the University of Iowa and VA Hospitals. Horowitz said MECCA receives University of Iowa Hospital patients. Horowitz asked how the University of Iowa and VA should be approached to assist with funding human service agencies that are used by their patients. AGENCY SALARY STUDY. Kubby noted Red Cross' director salary is below the recommended range. Penney presented information regarding salary study. Penney said a salary study was done in 1984 and now needs to be re -done. Penney stated the United Way Planning and Allocation Committee appointed a subcommittee to review the original study; a subcommittee decided that the study should be updated; and the subcommittee is recommending the City set aside $2,500, the projected City's share that would be needed to raise the agency director's salary to a minimum. MINUTES INFORMAL COUNCIL DISCUSSION FEBRUARY 6, 1989 PAGE 5 Kubby suggested the City allocate more than $2,000 to Red Cross. The Council agreed to fund Red Cross $2,000 as recommended by the Iowa City/Johnson Representatives Committee. Horowitz said Red Cross should be established as a regional program. EMERGENCY HOUSING PROJECT. McDonald stated that the issue is if Iowa City should approve the funding of an agency not previously funded by the City with Aid -to -Agencies monies. Penney reviewed the history of the Emergency Housing Project. Council reviewed City funding for this agency in the past. In response to Kubby, Penney said $62,824 includes the Emergency Shelter grant money which is limited to capital expenditures. Council discussed the Emergency Shelter's request for $1,800, the need for shelter for homeless, and funding vs. volunteerism. The majority of Council recommended denial of Emergency Housing Project's request for funding. BATTERERS COUNSELING ACTIVITIES. Kubby suggested Council set aside $2,000 to assist organizing of a coalition of agencies to coordinate group counseling activities for batterers. Penney recommended that Council direct agencies to present a plan for consideration. Council agreed to allocate the $2,500 request to fund the agency director salary increases. COUNCIL TIME/AGENDA: Reel 88-11, Side 2 1. Horowitz asked if money within the Public Works Department has been appropriated for identification of the leaking of underground storage tanks. Atkins said there is not a specific appropriation. Atkins said legislation related to the leaking of underground storage tanks is being followed and once legislation is approved and guidelines established by a particular regulatory agency, the City will devise cost projections. 2. Balmer asked if the proposed Cedarwood Neighborhood Center needs four offices. Atkins said HACAP will also use the building and the City does not have any managerial control over what decisions the Cedarwood Board of Directors makes. Atkins said if Council has concerns about the proposed project, he can communicate those concerns to the Cedarwood Board of Directors. 3. (Agenda Item No. 9 - AFSCME Contract) Balmer inquired about the proposed Section 6 of the AFSCME contract. Melling explained this is a new section and it allows that if someone is receiving sick leave pay, they are assumed to be forbidden from working elsewhere except if they can demonstrate their health condition precludes them from doing City work but not something else. Melling said the section sets down in contract language an understanding that already exists. MINUTES INFORMAL COUNCIL DISCUSSION FEBRUARY 6, 1989 PAGE 6 PROPOSED FINANCIAL PLAN FY1990_THR0UGH 1992: Fire Department. In response to Kubby, Donner said the current emergency recall system is not reliable and the emergency recall system has been used about a half dozen times within the 1st year. Balmer noted that only off-duty firefighters would need pagers. Donner stated it is best to assign each firefighter a pager. Donner detailed the procedures required for fighting a fire. In response to Kubby, Donner explained that the Iowa City Hazardous Materials Team could help throughout Johnson County if the budget allowed. Council suggested that as the pagers are phased in over three-year period, an ongoing study should take place to determine response time improvements and whether individual pagers are needed for every firefighter or only off-duty personnel. In response to Kubby, Atkins said that the training officer and public education officers are dramatically different. Donner said that the public education officer needs to be a Lieutenant because of public perception of the relative difference between a firefighter and an officer. He noted that salary and benefits for all the positions represent a total increase of about $7,100 over current positions. Donner explained that he is concerned that currently adequate supervision isn't provided by the current management system and he hopes that the new Lieutenants would help reduce injuries through better on-site supervision. Melling said the Lieutenants earn about 10% more than corresponding firefighters. Council agreed with the requests as proposed. Recreation, Page 180. Atkins stated that program fees provide about 40% of expenses and the major change is the $30,000 for improvements to the Recreation Center including repairing the ceiling, replacing the public address system and repairing the lockers. In response to Kubby, Kimble said the original PA request was reduced from $20,000 to $5,000. Parks, Page 185. Atkins said the CIP details many improvements in park maintenance. Courtney noted that the parking lot by the City Park baseball fields needs repair. In response to Balmer, Kimble explained that miscellaneous receipts include park shelter reservations and City Park rides share. Atkins said that he will find out details on the York rake. In response to McDonald, Atkins said that the park by Horace Mann will receive improvements. Kubby noted problems from bicycle use at Hickory Hill Park. In response to Horowitz, Vitosh stated the Parkland Acquisition Fund is currently $375,000. Horowitz noted that the money could be linked to the Parks and Recreation Commission Program Division Statement. Horowitz said that she would like to see the Open Space Committee reformed. Atkins said that $30,000 could be used to finish the green space by the new sewer plant. Atkins said he would like to see Parks maintain more. Kubby noted the need for green space south of Burlington and west of Gilbert Street. Council discussed parkland acquisition issues. MINUTES INFORMAL COUNCIL DISCUSSION FEBRUARY 6, 1989 PAGE 7 Library, Page 187. Atkins stated the Library Board plans to convert their full-time Foundation Director into a Foundation Director funded by the Gift and Endowment Fund with $11,500 financed by the General Fund to support the position. In response to Balmer, Susan Craig stated that the Library is asking for $11,500 to fund areas that contributors prefer not to fund. The money will not go toward new staff, but will allow endowment money to be spent on materials. In response to Balmer, Kimble said the FY89 estimates for Library services should be $65,000. Senior Center, Page 194. Atkins stated that two major issues for the Senior Center are to appropriate money to paint the exterior windows and trim and to provide $12,700 for an additional 20 hours a week staff person. Kubby noted that three years ago the position was funded as half-time and is now being increased to full-time. Council agreed to increases as proposed. Transit, Page 234. Atkins stated that property taxes are subsidizing the Transit Program and subsidy is growing. A major capital equipment replacement is coming in FY89. Atkins stated that if Federal funding is cut, the City must start setting money aside now. Atkins said that he received a disappointing reply from Senator Harkin regarding transit funding. Atkins noted that with the passage of the State gas tax, Transit will receive a little more money. Atkins said recent bids for new buses were good at $150,000 per bus. Council discussed the Transit system including various brands of buses, Federal funding, SEATS expansion and the effect of downtown apartments on ridership. Atkins stated the SEATS expansion will probably cost more than the $30,000 allocated. Horowitz stated that coordinating the After School Program transportation, providing commuter service from neighboring communities, and informing non- and former non -bus riders about their needs, could improve the bus system. Horowitz stated that new routes and new alliances might provide alternatives. In response to Ambrisco, Atkins stated that bigger buses are needed during rush-hour. Council discussed smaller buses for non -rush service and the general problem of increasing bus ridership and funding Transit. Kubby noted that Transit decisions by Council should be made during Transit hours. MEETING SCHEDULE: Atkins stated that the next budget discussion will be on February 14, 1989, at 5:30 p.m. to discuss the Enterprise Fund (after special formal meeting). Atkins said budget decisions must be made at the February 14 meeting. McDonald noted that no budget decisions have been formally made yet. Atkins said that on the Police budget, the Community Service Bureau Sergeant position has been moved to FY91 and the Police reserve has been taken out, and accreditation is proposed in FY91. MINUTES INFORMAL COUNCIL DISCUSSION FEBRUARY 6, 1989 PAGE 8 EXECUTIVE SESSION - COLLECTIVE BARGAINING: Moved by Courtney, seconded by Horowitz, to adjourn the executive session to discuss as a public employer, strategy regarding collective bargaining with City employee organizations; as such discussion is exempted from the provisions of Chapter 21 according to Chapter 20.17(3). Affirmative roll call vote unanimous, 7/0,all Councilmembers present. The Mayor declared the motion carried and adjourned to executive session 10:10 p.m. 4 r t 6 OFFICIAL COUNCIL ACTIONS - 2/7/89 The cost of publishing the following proceedings and claims is $ Cumulative cost for this calendar year for said publication is $ Iowa City Council, reg. mtg., 7:30 p.m. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Balmer, Courtney, Horowitz, Kubby, Larson, McDonald. Absent: None. The Mayor proclaimed February 1989 AMERICAN HISTORY MONTH; February 12-18, 1989 BUSINESS PROFESSIONALS OF AMERICA WEEK; February 19-25, 1989 ENGINEER'S WEEK; February 14, 1989 SALUTE TO HOSPITALIZED VETERANS DAY. Moved and seconded that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Actions of the regular meeting of 1/24/89, and the special meeting of 1/31/89, as Published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: P&Z Comm. - 1/19, 2/2; P&R Comm. Bd. of Library Trustees - 1/26. Permit Motions and Resolutions: Class E Liquor License for Walgreens, 1646 Sycamore. Class C Liquor License for Givanni's, 109 E. College. Special Class C Beer/Wine Permit for Saigon Restaurant, 209 N. Linn Street. Class C Liquor License for Bo -James, 118 E. Washington. Class E Liquor -License for Econofoods #473, 1987 Broadway. Class E Liquor License for Osco Drug Store, 201 S. Clinton. Class E Liquor License for John's Grocery Inc., 401 E. Market Street. Class C Liquor License for Mike's Tap, 122 Wright Street. Class C Liquor License for R.T.'s, 826 S. Clinton. RES. 89-23, ISSUING A CIGARETTE PERMIT. RES. 89-24, ISSUING A DANCING PERMIT. Class E Beer Permit for Hy -Vee Food Store #3, 1201 North Dodge. Approving disbursements in the amount of $5,350,353.82 for the period of 12/1 through 12/31/88, as recommended by the Fin. Dir., subject to audit. Setting Public Hearings: RES. 89- 25, TO SET A PUBLIC HEARING ON 2/28 ON THE OPERATING BUDGET ESTIMATE FOR THE Official Actions February 7, 1989 Page 2 FISCAL YEAR 7/1/89 THROUGH 6/30/90, AND THE PROPOSED THREE-YEAR FINANCIAL PLAN, WHICH INCLUDES THE CAPITAL IMPROVEMENTS PROGRAM FOR FISCAL YEARS 1990-1992. Correspondence: James G. Whalen, President of the Iowa Council of the United Blind regarding SEATS services. Memo from the Civil Service Come. sub- mitting certified lists of applicants for the following positions: Associate Planner - CDBG Program; Police Sergeant. The Mayor declared the motion carried. A public hearing was held on an ordi- nance to amend the Zoning Ordinance to make the setback requirements for high-rise dwellings in the RM -145 zone consistent with the Uniform Building Code. Moved and seconded that the ordinance to vacate an unimproved portion of First Avenue between J Street and the Iowa Inter- state Railway, a 360 -foot alley between First and Second Avenues and a 175 -foot alley along the northern right-of-way lines of the railroad, be given first vote for passage. The Mayor declared the motion carried. The Mayor noted Council discussion the previous evening re a study of the retail market of Iowa City and stated Council did agree to proceed. Moved and seconded to approve the recommendation of the Planning and Zoning Commission regarding a study of the retail market of Iowa City. The Mayor declared the motion carried. A public hearing was held to receive citizen comments on the extension of the Rental Rehabilitation Program Target Area to include the St. Clements Street Neigh- borhood. Paul Kavanaugh, 1124 St. Clements, representing residents present, urged Council approval for this request. The City Attorney distributed a letter from the Attorney General's office re the University/City sewer rate issue, and noting that the Attorney General had been advised by the University to pursue the lawsuit vigorously. The City Attorney stated the letter was accompanied by an amendment petition filed by the University asking for reimbursement for rates that the University had paid and viewed as an over- charge. A memo outlining the situation Official Actions February 7, 1989 Page 3 will be prepared for Council review at their next meeting. Moved and seconded to approve a Tenta- tive Agreement with the American Federation of State, County and Municipal Employees, Local 183, AFL-CIO, for a Collective Bargaining Agreement effective 7/1/89 through 6/30/91. The Mayor declared the motion carried. Moved and seconded to adopt RES. 89-26, APPROVING FUNDING FOR THE COMMUNITY RELA- TIONS OFFICER IN THE POLICE DEPARTMENT. Moved and seconded to adopt RES. 89-27, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST A SUBORDINATION AGREE- MENT BETWEEN THE CITY OF IOWA CITY, IOWA AND MID -AMERICA SAVINGS BANK. Moved and seconded to adjourn 8:15 p.m. The Mayor declared the motion carried. For a more detailed & complete descrip- tion of Council Activities & Disbursements, see Office of City Clerk and Finance Department. s/JOHN MCDONALD, MAYOR s/MARIAN K. KARR, CITY CLERK Submitted for publication - 2/16/89. 7f COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES February 7, 1989 Iowa City Council, reg. mtg., 7:30 p.m. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Balmer, Courtney, Horowitz, Kubby, Larson, McDonald. Absent: None. Staffinembers present: Atkins, Helling, Timmins, Karr, Schmeiser, Milkman. Council minutes tape recorded on Tape 89-7, Side 1, 240 -End and Side 2, 723-600. The Mayor proclaimed February 1989 AMERICAN HISTORY MONTH; February 12- 18, 1989 BUSINESS PROFESSIONALS OF AMERICA WEEK; February 19-25, 1989 ENGINEER'S WEEK; February 14, 1989 SALUTE TO HOSPITALIZED VETERANS DAY. Moved by Ambrisco, seconded by Horowitz, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Actions of the regular meeting of 1/24/89, and the special meeting of 1/31/89, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: P&Z Comm. - 1/19/89, 2/2/89; P&R Comm. - 1/11/89; Bd. of Library Trustees - 1/26/89. Permit Motions and Resolutions: Approving a Class E Liquor License for Walgreen Co. dba Walgreens, 1646 Sycamore. Approving a Class C Liquor License for Vanessa's of Iowa City, Inc. dba Givanni's, 109 E. College. Approving a Special Class C Beer/Wine Permit for Hung Lam dba Saigon Restaurant, 209 N. Linn Street. Approving a Class C Liquor License for Motif LTD dba Bo -James, 118 E. Washington. Approving a Class E Liquor License for Nash -Finch Company dba Econofoods #473, 1987 Broadway. Approving a Class E Liquor License for American Drug Stores, Inc. dba Osco Drug Store, 201 S. Clinton. Approving a Class E Liquor License for John R. Alberhasky dba John's Grocery Inc., 401 E. Market Street. Approving a Class C Liquor License for Beverly K. Nuechter dba Mike's Tap, 122 Wright Street. Approving a Class C Liquor License for R.T. Grunts, Inc. dba R.T.'s, 826 S. Clinton. RES. 89-23, Bk. 100, p. 23, ISSUING A CIGARETTE PERMIT. RES. 89-24, Bk. 100, p. 24, ISSUING A DANCING PERMIT. Approving a Class E Beer Permit for Hy -Vee Food Stores, Inc. dba Hy -Vee Food Store #3, 1201 North Dodge. Approving disbursements in the amount of $5,350,353.82 for the period of 12/1 through 12/31/88, as recommended by the Fin. Dir., subject to audit. Setting Public Hearings: RES. 89-25, Bk. 100, p. 25, TO SET A PUBLIC HEARING ON 2/28/89 ON THE OPERATING BUDGET ESTIMATE FOR THE FISCAL YEAR 7/1/89 THROUGH 6/30/90, AND THE PROPOSED THREE-YEAR FINANCIAL PLAN, WHICH INCLUDES THE CAPITAL IMPROVEMENTS PROGRAM FOR FISCAL YEARS 1990-1992. Correspondence: James G. Whalen, President of the Iowa Council of the United Blind regarding SEATS services. Memo from the Civil Service Comm. submitting certified lists of applicants for the following positions: Associate Planner - CDBG Program; Police Sergeant. Council Activities February 7, 1989 Page 2 Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried and repeated the public hearing as set. A public hearing was held on an ordinance to amend the Zoning Ordinance to make the setback requirements for high-rise dwellings in the RM -145 zone consistent with the Uniform Building Code. No one appeared. Moved by Balmer, seconded by Horowitz, that the ordinance to vacate an unimproved portion of First Avenue between J Street and the Iowa Interstate Railway, a 360 -foot alley between First and Second Avenues and a 175 -foot alley along the northern right-of-way lines of the railroad, be given first vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. The Mayor noted Council discussion the previous evening re a study of the retail market of Iowa City and stated Council did agree to proceed. Moved by Horowitz, seconded by Ambrisco, to approve the recommendation of the Planning and Zoning Commission regarding a study of the retail market of Iowa City. Horowitz reiterated Council direction to the City Manager and PPD staff to formulate questions that the study should address for Council review. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. A public hearing was held to receive citizen comments on the extension of the Rental Rehabilitation Program Target Area to include the St. Clements Street Neighborhood. Paul Kavanaugh, 1124 St. Clements, representing residents present, urged Council approval for this request. Staffinember Milkman present for discussion. The Mayor announced that Council would be acting on this matter after the Housing Commission meeting scheduled for 2/14. Councilmember Horowitz requested an update on the storage of trailers on property at the corner of Church and Dodge. The City Manager reported that the HIS staff was with the owner, Jim Murphy, and an extension has been granted to resolve the conflict of the semi trailers in the back yard. The City Manager stated the ordinance is stringent and the problem must be corrected in a certain period of time but not immediately. Staff is working with Mr. Murphy on the problem. The City Manager said the matter had been brought to the City's attention by neighborhood complaints. Ambrisco noted the Salute to Hospitalized Veterans Day proclamation on the agenda and encouraged the public to visit the Veterans Hospital. Balmer complimented the City Manager for the manner in which he is handling the neighborhood complaints concerning parking on Whiting Avenue primarily during school -related functions at Shimek School. Balmer noted the letter from Bruce Haupert re the erecting of a peace pole in Blackhawk Mini -Park and concurred with the concern for visual clutterness. The City Manager stated he has asked the Parks & Recreation Director to find an appropriate location for the peace pole. Kubby commented that three Iowa cities were currently reviewing the Human Rights Ordinance and hoped that they had received a copy of our ordinance. Kubby said she was concerned about the status of the Resources Conservation Commission with only two active members. The Mayor stated vacancies had been advertised more than once and no applications received. The City Clerk stated that Mike Singer had applied that week but no application had been received during the advertising period. Kubby stated that the RCC was needed and questions their possible input into solid waste management issues. Horowitz stated the Commission bylaws would have to be reviewed and amended to address new issues if necessary. The Mayor said the Commission would be reviewed. Kubby asked that styrofoam cups used in City offices be discontinued because of dangers Council Activities February 7, 1989 Page 3 in the manufacturing process and paper cups be used as they are biodegradable. Kubby reported that a number of citizens attended the open forum on 1/29 and brought up a number of concerns and she had a list of those concerns. The City Manager reported that City staff is videotaping the budget presentation for cablecasting, and alerted the public that a salt -sand pile is available at lower City Park and Mercer Park for residents. The City Attorney distributed a letter from the Attorney General's office re the University/City sewer rate issue, and noting that the Attorney General had been advised by the University to pursue the lawsuit vigorously. The City Attorney stated the letter was accompanied by an amendment petition filed by the University asking for reimbursement for rates that the University had paid and viewed as an overcharge. A memo outlining the situation will be prepared for Council review at their next meeting. Moved by Courtney, seconded by Horowitz, to approve a Tentative Agreement with the American Federation of State, County and Municipal Employees, Local 183, AFL-CIO, for a Collective Bargaining Agreement effective 7/1/89 through 6/30/91. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Moved by Courtney, seconded by Ambrisco, to adopt RES. 89-26, Bk. 100, p. 26, APPROVING FUNDING FOR THE COMMUNITY RELATIONS OFFICER IN THE POLICE DEPARTMENT. Kubby raised concerns re supporting the position without a more detailed and formal outline. The City Manager reported that contracts had been made with local school committees, administrators, and the school board and a memo summarizing activities had been provided. Individual Councilmembers voiced support for the position. The Mayor declared the resolution adopted, 6/1, with the following division of roll call vote: Ayes: Balmer, Courtney, Horowitz, Larson, McDonald, Ambrisco. Nays: Kubby. Moved by Balmer, seconded by Ambrisco, to adopt RES. 89-27, Bk. 100, p. 27, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY, IOWA AND MID -AMERICA SAVINGS BANK. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopt. Moved by Balmer, seconded by Horowitz, to adjourn 8:15 p.m. The Mayor declared the motion carried unanimously, 7/O, all Councilmembers present. JOHN MCDONALD, MAYOR MARIAN K. KARR, CITY CLERK OFFICIAL ACTIONS - 2/14/89 The cost of publishing the following proceedings and claims is $ Cumulative cost for this calendar year for said publication is $ Iowa City Council, special mtg., 5:30 p.m. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Balmer, Courtney, Horowitz, Kubby, Larson, McDonald. Absent: None. Moved and seconded to set a public hear- ing for 3/7/89, on an ordinance to rezone a 6.759 acre parcel located at the north- east quadrant of the Mormon Trek Boulevard and Benton Street intersection from RS-5 to PDH-5. The Mayor declared the motion carried. Moved and seconded that the ordinance to amend the Zoning Ordinance to make the setback requirements for high-rise dwell- ings in the RM-145 zone consistent with the Uniform Building Code, be given first vote for passage. The Mayor declared the motion carried. Moved and seconded that the ordinance to vacate an unimproved portion of First Avenue between J Street and the Iowa Inter - state Railway, a 360-foot alley between First and Second Avenues, and a 175-foot alley along the northern right-of-way line of the railroad, be given second vote for passage. The Mayor declared the motion carried. Moved and seconded to adopt RES. 89-28, APPROVING THE AMENDED PRELIMINARY LARGE SCALE NON-RESIDENTIAL DEVELOPMENT (LSNRD) PLAN FOR Blooming Prairie Warehouse, Inc. j Moved and seconded to adopt RES. 89-29, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND i THE CITY CLERK TO ATTEST A CONTRACT FOR THE CONSTRUCTION OF THE SOUTH- EAST INTERCEPTOR SEWER PROJECT to Johnson Bros. for $8,448,265.82, subject to approval of the Iowa Department of Natural Resources. Moved and seconded to adopt RES. 89-30, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR THE CONSTRUCTION OF THE BENTON STREET INTERCEPTOR SEWER PROJECT to Tschiggfrie Excavating Company for $1,133,260.35, subject to approval of the Iowa Department of Natural Resources. Moved and seconded to adopt RES. 89-31, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR THE CONSTRUCTION OF THE SLUDGE FORCE MAIN PROJECT to Tschiggfrie Excavat- Official Actions February 14, 1989 Page 2 ing Company for $428,060.25, subject to approval of the Iowa Department of Natural Resources. Moved and seconded to adopt RES. 89-32, AUTHORIZING THE MAYOR TO SIGN AN AGREEMENT TO TRANSFER TITLE OF TRAFFIC SIGNAL EQUIP- MENT FROM THE U.S. DEPARTMENT OF ENERGY/IOWA DEPARTMENT OF NATURAL RESOURCES TO THE CITY OF IOWA CITY. The Mayor announced the following vacancies: Animal Control Advisory Board - one vacancy for a three-year term ending 4/5/89. This appointment will be made at the 3/21/89 meeting of the City Council. Moved and seconded to adjourn to Informal Session 6:00 p.m. The Mayor declared the motion carried. A more complete description of Council activities is on file in the office of the City Clerk. / s/JOHN MCDONALD, MAYOR s/MARIAN K. KARR, CITY CLERK 79144+ 11) -,�" v Submitted for publication 2/17/89. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES February 14, 1989 Iowa City Council, special mtg., 5:30 p.m. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Balmer, Courtney, Horowitz, Kubby, Larson, McDonald. Absent: None. Staffinembers present: Atkins, Helling, Timmins, Karr, Schmeiser, Schmadeke, Fosse. Council minutes tape recorded on Tape 89-7, Side 2, 600-254. Moved by Courtney, seconded by Ambrisco, to set a public hearing for 3/7/89, on an ordinance to rezone a 6.759 acre parcel located at the northeast quadrant of the Mormon Trek Boulevard and Benton Street intersection from RS -5 to PDH -5. The Mayor declared the motion carried, 7/0, all Councilmembers present. Moved by Balmer, seconded by Horowitz, that the ordinance to amend the Zoning Ordinance to make the setback requirements for high-rise dwellings in the RM -145 zone consistent with the Uniform Building Code, be given first vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Balmer, seconded by Ambrisco, that the ordinance to vacate an unimproved portion of First Avenue between J Street and the Iowa Interstate Railway, a 360 -foot alley between First and Second Avenues, and a 175 -foot alley along the northern right-of-way line of the railroad, be given second vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Ambrisco, seconded by Balmer, to adopt RES. 89-28, Bk. 100, p. 28, APPROVING THE AMENDED PRELIMINARY LARGE SCALE NON-RESIDENTIAL DEVELOPMENT (LSNRD) PLAN FOR Blooming Prairie Warehouse, Inc., located at 2340 Heinz Road. Horowitz noted that staff had recommended deferral based on deficiencies re design of the overhead loading door but questioned the plan for wastewater treatment of the truck storage and washing bay. PPD Director Schmeiser and Public Works Director Schmadeke stated the truck wash drains into the sanitary sewer and that there was a monitoring manhole next to the facility. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Balmer, to adopt RES. 89-29, Bk. 100, p. 29, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR THE CONSTRUCTION OF THE SOUTHEAST INTERCEPTOR SEWER PROJECT to Johnson Bros. for $8,448,265.82, subject to approval of the Iowa Department of Natural Resources. The City Manager stated that bonds were not sold for this portion of the project and that any anticipated decrease for user fees would have to be considered after federal funding was known. Staff Engr. Fosse presented information re scheduling and impact on neighborhoods. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Council Activities February 14, 1989 Page 2 Moved by Balmer, seconded by Horowitz, to adopt RES. 89-30, Bk. 100, p. 30, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR THE CONSTRUCTION OF THE BENTON STREET INTERCEPTOR SEWER PROJECT to Tschiggfrie Excavating Company for $1,133,260.35, subject to approval of the Iowa Department of Natural Resources. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Balmer, to adopt RES. 89-31, Bk. 100, p. 31, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR THE CONSTRUCTION OF THE SLUDGE FORCE MAIN PROJECT to Tschiggfrie Excavating Company for $428,060.25, subject to approval of the Iowa Department of Natural Resources. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Balmer, to adopt RES. 89-32, Bk. 100, p. 32, AUTHORIZING THE MAYOR TO SIGN AN AGREEMENT TO TRANSFER TITLE OF TRAFFIC SIGNAL EQUIPMENT FROM THE U.S. DEPARTMENT OF ENERGY/IOWA DEPARTMENT OF NATURAL RESOURCES TO THE CITY OF IOWA CITY. The City Manager briefly outlined the Exxon overcharge case and the fines that were received. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. The Mayor announced the following vacancies: Animal Control Advisory Board - one vacancy for a three-year term ending 4/5/89. This appointment will be made at the 3/21/89 meeting of the City Council. Moved by Horowitz, seconded by Ambrisco, to adjourn to Informal Session 6:00 p.m. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. JOHN MCDONALD, MAYOR MARIAN K. KARR, CITY CLERK COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES February 21, 1989 Iowa City Council, regular mtg., 7:30 p.m. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Balmer, Courtney, Horowitz, Kubby, Larson, McDonald. Absent: Ambrisco. Staff members present: Atkins, Melling, Timmins, Karr, Schmeiser, Schmadeke. Council minutes tape recorded on Tape 89-7, Side 2, 254-1 and 89-15, Side 1, 1 - END. The Mayor proclaimed April 4-11, 1989, as WOMEN AGAINST RACISM WEEK; February 19-25, 1989, as SERTOMA'S FREEDOM WEEK; March 1989 as SOCIAL WORK MONTH. The Mayor delivered his State of the City message. Moved by Horowitz, seconded by Balmer, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as presented: Approval of Official Actions of the regular meeting of 2/7/89, and the special meeting of 2/14/89, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Historic Preservation Comm. - 1/11/89; Bd. of Adjustment - 1/11/89; Bd. of Electrical Examiners and Appeals - 1/25/89; Riverfront Comm. - 1/18/89; P&Z Comm. - 2/2/89; Housing Comm. - 1/10/89; Civil Service Comm. - 2/1/89; CCN Comm. - 1/17/89; Design Review Comm. - 2/9/89. Permit Motions: Approving a Special Class C Beer/Wine Permit for All American Deli, Inc. dba All American Deli, 269 Old Capitol Center. Approving a Class E Beer Permit for Hy -Vee Food Stores, Inc. dba Drugtown R1, 521 Hollywood Blvd. Approving a Class E Beer Permit for Hy -Vee Food Stores, Inc. dba Hy -Vee Food Store M2, 310 N. 1st Ave.Approving a Class E Beer Permit for Hy -Vee Food Stores, Inc. dba Hy -Vee Food Store N1, 501 Hollywood Blvd. Approving a Class E Liquor License for Hy -Vee Food Stores, Inc. dba Hy -Vee Food Store N2, 310 N. 1st Ave. Approving a Class E Liquor License for Hy -Vee Food Stores, Inc. dba Hy -Vee Food Store N1, 501 Hollywood Blvd. Approving a Class E Liquor License for Hy -Vee Food Stores, Inc. dba Drugtown #1, 521 Hollywood Blvd. Motions: Approving disbursements in the amount of $5,831,233.75 for the period of 1/1 thru 1/31/89, as recommended by the Finance Director, subject to audit. Approving a taxicab stand for City/Yellow Cab in front of Wilson Sporting Goods on College Street. Correspondence: Petition from 33 businesses located on Highway 1 West requesting a traffic signal at the intersection of Hudson Avenue and Highway 1 West. Finance Department to publicize a notice of intent to purchase equipment. Bruce Glasgow regarding the Riverfront Commission's request for comments about a major change in setbacks along the Iowa River. Memo from the Civil Service Comm. submitting certified lists of applicants for the following positions: Police 0esk Clerk/Police Department; Assistant Minutes Council Activities February 21, 1989 Page 2 Superintendent/Pollution Control; Parking Cashier/Parking Systems. Memo from the Traffic Engr. re: Stop sign on Seymour Avenue at Clark Street; Parking prohibition on Woolf Avenue at River Street; Commercial vehicle loading zone on North Dubuque Street at Mayflower Apartments; Stop signs on Frontage Road south of Iowa Highway 1 West. Balmer noted the reference in the Riverfront Commission minutes of a park trail along the river and requested the matter be scheduled for Council discussion. Asst. City Mgr. Melling said the matter will be scheduled for some time next month. Balmer referenced the letter from 33 businesses along Highway 1 West requesting a traffic signal and questioned the status of the request. The City Manager reported IDOT wanted the signal located at Orchard and the businesses prefer Hudson. He further noted that the construction of Wal-Mart would have an impact on the area. Larson questioned the Riverfront Commission's proposal re: setbacks along the river. The City Manager stated that would ultimately take the form of an ordinance. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the motion carried. Moved by Balmer, seconded by Larson, that the ordinance to amend the Zoning Ordinance to make the setback requirements for high-rise dwellings in the RM -145 zone consistent with the Uniform Building Code, be given second vote for passage. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the motion carried. Moved by Balmer, seconded by Courtney, that ORD. 89-3402, Bk. 30, p. 3, VACATE AN UNIMPROVED PORTION OF FIRST AVENUE BETWEEN J STREET AND THE IOWA INTERSTATE RAILWAY, A 360 -FOOT ALLEY BETWEEN FIRST AND SECOND AVENUES, AND A 175 -FOOT ALLEY ALONG THE NORTHERN RIGHT-OF-WAY LINE OF THE RAILROAD, be passed and adopted. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the ordinance adopted. Moved by Balmer, seconded by Courtney, to adopt Res. 89-33, Bk. 100, p. 33, APPROVING THE PRELIMINARY PLAT OF ROCHESTER HEIGHTS, A 20.5 ACRE, 60 -LOT SINGLE-FAMILY RESIDENTIAL SUBDIVISION LOCATED SOUTH OF ROCHESTER AVENUE AND WEST OF SCOTT BOULEVARD. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the resolution adopted. Moved by Balmer, seconded by Larson, to adopt RES. 89-34, Bk. 100, p. 34, APPROVING THE PRELIMINARY AND FINAL LARGE SCALE RESIDENTIAL DEVELOPMENT (LSRD) PLAN FOR CAPITOL VIEW APARTMENTS, TWO, A 68 -UNIT HIGH- RISE MUTLI-FAMILY DWELLING LOCATED AT 612 SOUTH CAPITOL STREET. Kubby raised concerns re parking and storm drainage. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the resolution adopted. Councilmember Horowitz noted that the library funding director, Pat Forsythe, will be leaving for a position with the Hoover Library and stated she would be missed. Horowitz acknowledged staffinember Karin Franklin for the chronological history of the area south of Burlington Street (Northwestern Bell), and to staffinember Lorraine Saeger for the handbook for Board and Commission members. Balmer requested that the information re the area south of Burlington Street be distributed to all Councilmembers. Councilmember Larson thanked staff and Council for the library books donated to the City Library in memory of his late father. Minutes Council Activities February 21, 1989 Page 3 Councilmember Kubby noted the memo from the City Engineer regarding glassphalt and requested updated information. Councilmember Horowitz referenced informal minutes of 1/31 (page 2, line 8) and asked that the minutes reflect the University of Iowa Institute for Social Services Research and not the economic survey center. Councilmember Kubby raised concerns re the tow away zone at Mayflower and asked that mailboxes be stuffed to inform residents. Kubby reminded the community of the 24th anniversary of the assassination of Malcom X. The City Manager said the handbook for Board and Commission members will be distributed to every current member and will accompany each appointment letter for new members. Recommendations of the Committee on Community Needs noted as follows: (1) To endorse the proposed affordable housing project on First Avenue. (2) To approve the policy to attach a certificate of security interest to manufactured homes receiving housing rehabilitation assistance. (3) To extend the boundaries of the City's Rental Rehabilitation Program to include the St. Clements Street area. (4) To endorse the concept of using housing rehabilitation funds to match State historic preservation grant funds to survey older properties in the North Side. Horowitz questioned the certificate of security mentioned in (2). The City Attorney stated that a mortgage does not attach to a mobile home but a certificate serves the same purpose. Moved by Courtney, seconded by Horowitz, to adopt RES. 89-35, Bk. 100, p. 35, AUTHORIZING THE CITY MANAGER TO MAKE AN AMENDED OFFER TO PURCHASE FOR PARCEL NO. BSI.11, IN CONNECTION WITH THE BENTON STREET INTERCEPTOR PROJECT AND FOR PARCEL NO. SISC.13, IN CONNECTION WITH THE SOUTHEAST INTERCEPTOR SEWER PROJECT. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the resolution adopted. Moved by Balmer, seconded by Kubby, to reject bids for the construction of the Coralville/Iowa City Animal Shelter. The City Manager reported that two elements, sheet metal work and plumbing specifications, resulted in the bids being higher than we hoped. He stated the Committee recommends the bids be rejected, and the project be rebid with revised plans and specifications. The City Attorney said the project will be rebid with more delete items to allow greater flexibility. The City Manager clarified that the changes are that the building has been scaled down and the specifications changed to allow deducts and alternatives. The City Clerk stated the public hearing would be held on 2/28, Ad for Bids published 3/1, bids received 3/15, award made 3/21 and a completion date of 12/1 was anticipated. The Mayor declared the motion carried, 6/0, Ambrisco absent. Moved by Horowitz, seconded by Courtney, to adopt RES. 89-36, Bk. 100, p. 36, TO SET A PUBLIC HEARING FOR FEBRUARY 28, 1989, ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE CORALVILLE/IOWA CITY ANIMAL SHELTER. The City Manager stated a summary memo will be prepared prior to the public hearing. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the resolution adopted. Minutes Council Activities February 21, 1989 Page 4 Moved by Balmer, seconded by Courtney, to adopt RES. 89-37, Bk. 100, p. 37, APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST, AN AGREEMENT FOR USE OF PUBLIC PROPERTY BY AND BETWEEN THE CITY OF IOWA CITY, AND EUGENE FISHER AND TERRY P. HUFF, FOR THE PLACEMENT OF AN ELECTRICAL TRANSFORMER ON THE SOUTH CAPITOL STREET RIGHT-OF-WAY. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the resolution adopted. Moved by Balmer, seconded by Horowitz, to adjourn to Informal Session j 8:35 p.m. The Mayor declared the motion carried unanimously, 6/0, Ambrisco absent. N CDONALD, MAYOR MARIAN K. KARR, CITY CLERK Informal Council Discussion February 14, 1989 Informal Council Discussion: February 14, 1989, at 6:00 p.m. in the Council Chambers in the Civic Center. Mayor John McDonald presiding. Council Present: Larson, Kubby, Courtney, McDonald, Ambrisco, Balmer, Horowitz. Staff Present: Atkins, Helling, Timmins, Karr, Smith, Kimble, Vitosh. TaRecording: Reel 89-12, Side 2, 1 -End; 89-13, Side 1, 1 -End, Side 2, 720- 524.pe Refuse Collection - Proposed Financial Plan FY90-FY92 page 221 Atkins stated the services as proposed in the budget are substantially unchanged; the residential refuse rate in FY92, $7.50, is only an estimate; then the City will likely be fully involved in recycling efforts by FY92 which may require additional crews. Atkins noted there have been the same number of refuse workers since 1980 and about 1,000+ units of new housing have been added since 1980. Atkins proposed selecting certain areas of Iowa City and trying contractual services. Atkins said the refuse collection management needs experience in contract service; it would allow experimentation with the pick up service; and would diminish pressures on the existing crews. Atkins said the City would continue the billing process and the City can set all types of standards with the contracted service. Ambrisco emphasized the present refuse collection system is efficient. Atkins said present refuse collection would not be jeopardized. Atkins said source separation and separate pick up is inevitable and a thoughtful and deliberate policy is needed. Atkins said as the proposal for contracted service is developed, information will be presented to City Council. Atkins said there is a goal of 10% waste reduction at the landfill in four years and staff is now keeping records of refuse reduction efforts. Council discussed refuse reduction. Atkins said Iowa City is going to have to develop programs other communities will accept. Horowitz said JCCOG and the Rural Policy Board need to be involved. Atkins said businesses and industries need to be involved also. Kubby noted other communities, such as Minneapolis, have successful programs. Broadband Telecommunications page 239 Atkins said Broadband Telecommunications is now set up as an enterprise fund. Atkins said discussion of policy issues should wait until the Non -Profit Organization is established. McDonald said Broadband Telecommunications should be scheduled for discussion. Road Use Tax. page 249 Atkins said the state is still making decisions regarding distribution of road use tax monies; street lighting, traffic engineering and street maintenance is funded 100% from road use tax funds; and this budget recommends renewal of the street overlay program. Atkins recommended using the reserve position in road use tax as a match whenever possible to federal and state programs for capital projects. Atkins also recommended a "pay as you go" policy, as much as possible, for capital projects. Horowitz inquired about the extra width paving. Kimble said when extra width paving is required, the City pays the cost of collector and arterial street paving in excess of 28' in width. Kubby asked about the G railroad crossing signals. Atkins explained the City contributes about $2,000 per crossing through a state program. Capital Projects, page 298 Atkins recommended that the City's money be used in the form of a match and use a "pay as you go" policy, where practical, with respect to capital projects. Balmer asked if smaller projects should be funded with something besides G.O. bonds. Vitosh stated that for established parks, the City can do improvements to those parks using central corporate purpose bonds. Vitosh said several projects can be combined under one bond issue. Vitosh explained that she recommends the use of G.O. bonds because in the past, monies were not available from general revenues for park projects. Larson asked how much extra a project costs if bonds are used. Atkins said a rule of thumb is that project costs are doubled when bonds are used. Courtney requested information regarding location of the proposed City Park restroom project. Kubby inquired about the Hickory Hill Park erosion problems. Atkins stated Parks and Rec. Director Trueblood has been contacted and will report back to Council. Summit Street Bridge In response to Horowitz, Atkins said the Summit Street bridge will be entirely replaced and the project is high on the state's priority list. Pier Scour Elimination Horowitz asked if there is a problem with the Burlington Street Dam. Atkins said pier scour elimination is for the Park Road bridge and the Burlington Street Dam is owned by the University and they have been contacted regarding cracks in that dam. South Plant Park Atkins recommended that design work on the proposed south plant park be paid for through the parkland acquisition fund. Horowitz stated parkland acquisition funds should be used for replacement of the City's inner city greenspace. Councilmembers discussed use of the parkland acquisition fund and the need for additional park space. Horowitz left meeting at 6:45 p.m. Pollution Control Operation. page 210 Balmer inquired about the proposed capital outlay for two dump trucks. Kimble explained the trucks will be used to haul grit and screenings from the landfill. Equipment Maintenance page 284 Balmer asked if the proposed $481,560 in capital outlay is an average. Atkins said yes. Balmer inquired about the flusher truck. Helling said the flusher truck is used in pollution control. Helling explained that all vehicles are on a replacement schedule. Atkins said equipment replacement is budgeted each year. T-6 Central Supply, page 290 Balmer inquired about the $20,000 designation for photocopiers. Vitosh said $20,000 will purchase one photocopier, the City owns all of its photocopiers, and a new photocopier has a useful life of approximately 6-8 years. Vitosh said costs to City departments for copying is 41 per copy and the City has a service contract for the copiers. Regarding replacement camera, Vitosh explained Iowa State Bank originally contributed the camera to Iowa City. Karr noted the camera is used to license taxicab drivers, for employee IDs and Housing Inspector IDs. Kubby asked how much paper the City uses and what is being done regarding using recycled paper. Vitosh said a letter has been sent to 60 different vendors to obtain information regarding recycled paper and the City Print Shop prints over two million pages per year and the copiers copy over 800,000 copies per year. Data Processing, page 94 Balmer inquired about the proposed capital outlay for eight terminals. Atkins explained the proposal to set-up a terminal at each Councilmember's resident to provide a quick means of providing information through electronic mail to Councilmembers. Councilmembers and staff discussed the need for electronic mail. Karr noted that an electronic mail system would need to be modified to fit the City's need and electronic mail offers an easy way for Councilmembers to receive information. Courtney proposed budgeting the eight terminals in FY91. Council concurred. Horowitz returned to the Council meeting at 7:00 p.m. Parking Fees Atkins said parking fee increases are budgeted for in FY91. Ambrisco stated he is opposed to increasing ramp or other parking fees. Ambrisco asked if the Holiday Inn contract will be amended when the additional two floors are open. Vitosh stated the Holiday Inn has not requested additional parking. Vitosh noted the Holiday Inn has not exceeded the maximum allowed in the parking agreement. Courtney asked Council to consider opening the Capitol Street ramp to permit use. Vitosh said the Capitol Street ramp was full when there was ramp construction and during football weekends. Vitosh stated Council will receive recommendations from staff to allow parking permits at the Capitol Street ramp. Vitosh noted that presently there are about 100 people per day that pay for full-day parking in the Capitol Street ramp. Horowitz stated parking needs to be looked at along with transit and a more comprehensive transit survey is needed. Councilmembers discussed parking and transit issues. McDonald stated parking and transit will be scheduled in the near future for discussion. Fund Balances Atkins said the City has settled with AFSCME; the minimum wage level is still undecided; and the SEATS contract for evening service may need additional funds. Atkins stated the budget could be funded by property tax increases of 2.9% in FY90, 4.3% in FY91, and 6.3% in FY92. Atkins said under this plan of tax increases, fund balances are estimated in FY90 - 14.2%/$2.5 million, FY91 - 11%/$2.1 million, and FY92 - 9.9%/$1.1 million. Atkins noted staff is estimating a spurt of inflation in FY92. Courtney stated a $2.5 million fund balance is too large. Atkins said the proposed budget distributes the proper tax burden over a three year period. Council discussed the amount of the fund balance. r -e. 4 Atkins recommended presenting the proposed budget at the public hearing on February 28, 1989, with property tax increases of 3.5% in FY90, 4% in FY91, and 6% in FY92 as originally proposed and to finalize changes at the public hearing. Council Salaries Courtney proposed increasing City Council salaries. Courtney noted it has been six fiscal years since Council salaries have been adjusted and it is a mistake for legislative bodies to hold off on pay increases for many years and then double and triple them. Courtney said Council salaries should be reviewed on a regular basis. Council discussed Council salaries. Karr noted that by law, City Council cannot give itself a pay raise and it can only authorize an increase during an election year for the next Council. The majority of Council did not support increasing Council salaries. Meeting Schedule McDonald stated a public hearing for the proposed budget is scheduled for February 28, 1989, at 7:30 p.m. and final consideration on the budget is scheduled for March 7, 1989. Vitosh distributed the schedule for the TV -cable i casting of the budget video presentation. i Meeting adjourned at 7:50 p.m. � SII i t F t j t I Informal Council Discussion February 21, 1989 Informal Council Discussion, February 21, 1989, 6:35 p.m. Mayor John McDonald presiding. Councilmembers present: McDonald, Balmer, Larson, Kubby, Horowitz, Courtney. Absent: Ambrisco. Staff present: Atkins, Helling, Karr, Timmins, Schmeiser, Beagle, Schmadeke, Smith. Tape-recorded Reel 89-13, Side 2, 541-1; Reel 89-14, Side 1, 1-438, Side 2, 438-1. PLANNING AND ZONING MATTERS: Reel 89-13, Side 2 A. ORDINANCE TO AMEND THE ZONING ORDINANCE TO MAKE THE SETBACK B. C. Schmeiser explained that this amendment would make the provisions of the high-rise ordinance of the Zoning Ordinance consistent with the Uniform Building Code. No Council comment. Schmeiser presented a preliminary plat of Rochester Heights to Council. Balmer asked about the number of lots on the plat. Schmeiser stated the plan does meet the minimum lot requirement, 8,000 square feet per single-family lot/five dwelling units per acre, which is the RS -5 single-family designation for the area. Balmer asked about the value of the residence. Beagle said $49,100 is the value of the construction minus the land costs. Schmeiser stated the water pressure has also been a problem on the east side of Iowa City and this subdivision won't diminish that pressure. Schmeiser explained the water volume is present but, because of the higher elevation, the pressure is not as great. Horowitz asked if a lift station would be needed. Larry Schnittjer said a lift station and water pressure are two different things. Kubby asked if there are assurances that the applicant will apply for and be able to tie into the Southeast Interceptor. Schmeiser explained that the sewer the subdivision will eventually tie into is a sewer that doesn't yet exist and at such time as the sewer is constructed, they would be required to hook into that sewer. Kubby asked how a developer can put up a sign stating "Subdivision coming" before the City gives approval for the subdivision. Schmeiser said a developer has to meet .1= 7 Minutes Informal Council Discussion February 21, 1989 Page 2 Ci the requirements of the Subdivision Ordinance and at such time the developer meets those requirements, the City would have to approve the plat. Schmeiser said the developer has the right to subdivide a property provided that developer meets all the requirements. Horowitz asked if firefighting is affected by the water pressure. Schmeiser stated the Water Superintendent has said the water pressure would not affect fires for single-family dwellings, but there could be a concern for larger buildings. Courtney said the City's pumper truck can be used. Horowitz asked if the design of the streets is acceptable to the Fire Department. Schmeiser said yes. Schmeiser presented the preliminary plat of Capitol View Apartments, Part Two. Schmeiser distributed to Councilmembers correspondence received from Mr. Launspach. Schmeiser said questions raised by Mr. Launspach have been responded to by Dick Frantz (response attached). Regarding drainage concerns, Schmeiser explained the building must be retrofitted with a proper downspout/gutter drainage system which would carry the stormwater into a private sewer which would run into the public storm sewers on South Capitol Street. Kubby asked if the Planning and Zoning Commission still had concerns about drainage. Schmeiser said no. Planning and Zoning Commission member Cooper stated concerns were raised about other drainage. Beagle stated the drainage issue is associated with the building permit stage of the project; once the LSRD is approved, it would be incorporated in the design of the building; and the plan will need to conform to the Uniform Building Code which addresses stormwater management and how drainage is to be handled for the project. Horowitz said the developer has had experience developing the amount of land under what is required for a stormwater management system. Horowitz raised concerns about the potential for creating water problems as seen on Oakcrest Street. Horowitz asked if the proposed development will sufficiently handle stormwater drainage. Beagle said the stormwater management regulations apply to residential development projects in excess of two acres and this particular project is approximately 18,000 square feet. Beagle said the building does have to provide for stormwater drainage off the building through the use of downspouts. Schmeiser explained the two acre minimum lot size requirement at which stormwater management applies was an arbitrary number established at the time the Stormwater Management Ordinance was developed. Schmeiser said the two acre minimum was used because that was also the size required for a Large Scale Residential Development plan. Horowitz noted the drawing of the proposed building is plain -looking. Minutes Informal Council Discussion February 21, 1989 Page 3 E. I Timmins explained the placement of the transformer was as per the exhibit in the agreement, staff does not yet have an exhibit and it does not show on the LSRD plan. Timmins recommended that Council approve the resolution approving the agreement and staff will make sure a proper exhibit will be included. Timmins noted the agreement provides for engineering review and approval of the location. Kubby inquired about parking requirements. Schmeiser said one parking space per unit is required. PETERSON'S SECOND SUBDIVISION: Reel 89-13, Side 2 Atty. Chuck Mullen explained the subdivision is located in Johnson County, but within the City's two-mile extraterritorial jurisdictional limits. Mullen asked Council to address the issue of the required road surfacing. Mullen reviewed the history of the property owned by Henry Peterson and stated there are currently five residences located on the proposed seven - lot subdivision. Mullen stated residents in the area feel the present road surface is good enough and the residents have agreed that they would participate in the cost of road surfacing if it is required. Kubby said that roads would not be required to be changed unless building permits (for the two remaining lots) were issued. Balmer inquired about the cost for a chip sealed road surface. Mullen said a chipseal surface would cost an estimated $2,500 per resident. Larson requested background information relating to the City's two-mile extraterritorial fringe area agreement. Beagle explained that any property within the two-mile corporate jurisdiction of Iowa City is capable of being annexed into Iowa City. Beagle explained the City tried to set minimum standards that would satisfy the County's needs of providing a credible subdivision in meeting minimum County standards, but also realizing the City may annex the subdivision and need to provide for the necessary utility extensions to the subdivision and improvement to the necessary streets. Beagle said a three-level standard was incorporated into the Fringe Area Agreement: Level 1 - Considered to be high potential for annexation, Level 2 - Considered annexation potential within five to ten years, Level 3 - Not subject to annexation in the foreseeable future. Beagle said Peterson Subdivision is considered within Level 2 design standards. Courtney asked if the subdivision has to be brought up to City standards at the time of annexation. Beagle said it is not automatic that upon annexation that roadway would be improved. In response to Courtney, Beagle agreed that it is then a political decision if the improvements are paid by assessment or tax monies. Courtney noted that the frequency that assessment projects tend to get voted down was discussed at a Planning and Zoning Commission meeting. Beagle said staff and the Planning and Zoning Commission found it difficult to distinguish this development from any s-� Minutes Informal Council Discussion February 21, 1989 Page 4 other subdivision within the County that falls within the Level 2 design standards. Larson asked if it is possible to require the residents to bring the road up to City standards when the subdivision is annexed by Iowa City. Beagle said not through this development proposal and that is an issue that will be addressed at the time of annexation. Beagle said after annexation up and to the point the road is improved to City specifications, he does not know if the road is subject to City maintenance and repair. Regarding enforcement, Beagle said it is the obligation of the County to enforce the ultimate standards to which streets and other improvements in the subdivision are to be constructed and prior to the issuance of any building permits and release of certificate of occupancy, those roadways and other improvements would have to be installed. Council agreed to not waive the requirements for the subdivision. PROPERTY ACQUISITION FOR SEWER PROJECT: Reel 89-14, Side 1 Council agreed to defer discussion until after their formal meeting. UMTA SECTION 9 TRANSIT OPERATING ASSISTANCE ALLOCATION FORMULA: Reel 89-14, Side 1 Council discussed the allocation formula for Section 9 operating assistance as outlined in Davidson's February 13, 1989, memo regarding Agenda Item No. 3: Consider modification of UMTA Section 9 Transit Operating Assistance Allocation Formula. Horowitz stated parking should be included in discussion about transit. Council discussed attending the JCCOG meeting for 2/22 when this matter is scheduled. City Council adjourned to formal Council meeting at 7:30 p.m. City Council adjourned from the formal Council meeting back into the informal Council meeting at 8:35 p.m. PROPERTY ACQUISITION FOR THE SEWER PROJECT: Timmins distributed the forms of easements for parcels for the Iowa City Wastewater Facility including the agreements with Heartland Rail Corporation/Hawkeye Land Company/Iowa Interstate Railroad, Proctor b Gamble, and Gordon Russell. Timmins said that when such offers are made, some people want more money to which the City replies that the offer is at the appropriate price and has been approved by Council at that price so any changes would require new Council approval. Timmins stated that approach usually works, but if new information causes the appraiser to give a higher price, staff will return to Council with a recommendation to approve the higher price. Timmins said that some people don't like the terms offered in the standard easement, but the City has limited flexibility to change the terms. Timmins said the railroad easement has been modified to not allow any build -over. Timmins reviewed instances that required changes in the standard easement form. 1— 7 Minutes Informal Council Discussion February 21, 1989 Page 5 In response to Horowitz, Timmins said that if a new area is annexed by the City, sewer hook-up is addressed in the annexation agreement. In response to Kubby, Timmins explained that if DNR requires Gordon Russell to upgrade a sewer system in such a way that he could no longer use his current lagoon system, the easement agreement will allow him to connect to the Iowa City sewer system. Timmins explained that no authorization was obtained to allcw the Mayor to sign the agreements once the grantor signed easements, but staff requests such a process for these and future agreements because the easements include covenants that bind the City to certain obligations. In response to Kubby, Timmins said that construction delays because of delays in getting easements should not result in additional payments to contractors. In response to Kubby, Timmins said that neighborhood meetings are probably not effective in answering homeowners' concerns because questions tend to be so individualized. Larson said that as a matter of fairness, every effort should be made to begin the projects on schedule. Timmins said that the way the contracts have been let, one major contractor will work on the Southeast Interceptor including the Ralston Creek phases. Another contractor will build the Benton Street Sludge Force Main and both contractors will have enough work and enough property has already been required to allow them to get started. In response to McDonald, Timmins said the City has a part-time Property Acquisition Specialist who has been under contract with the City for three years. Timmins explained it is difficult to get additional experienced help and staff is researching borrowing additional help from a governmental agency in another city. Atkins said the Federal regulations slow the process considerably. Atkins stated that the project is a very big one for a community the size of Iowa City and it strains community resources. Balmer said that it would be a challenge to deal with the temporary closing of streets during construction. McDonald directed staff to proceed with the project and keep Council informed of needs. The meeting adjourned at 9:00 p.m. sp/PC-3