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HomeMy WebLinkAbout1989-02-21 Bd Comm. MinutesMINUTES �nj�nOMrII!. HISTORIC PRESERVATION COMMISSION � Itaj'��uu((''11nL51 VIIiiLL�ti�� � WEDNESDAY, JANUARY 11, 1989 SENIOR CENTER CLASSROOM MEMBERS PRESENT: Russell, Scott, Kern, Sierk, Vanderwoude, Licht MEMBERS ABSENT: STAFF PRESENT: Beagle, Montgomery CALL TO ORDER: Russell called the meeting to order at 7:30 p.m. REVIEW OF THE DECEMBER 14, 1988 MINUTES: Russell commented that in the third full paragraph on the second page "Parcel Ames" should read "Parson Weems." Scott noted that "Grant Woods" should be possessive. Vanderwoude moved to approve the minutes as amended, Kern seconded. The motion carried unanimously (6-0). REVIEW OF THE DECEMBER 22 1988 SPECIAL MEETING MINUTES: The beginning time of the meeting should be 4:10 p.m. Sierk moved to approve the minutes with this one addition, Kern seconded. The motion carried unanimously (6-0). REPORT OF SUBCOMMITTEES: 1. North Side Historic District. Russell discussed the possibility of a smaller, pilot type, North Side Historic District which would extend from Ronalds or Brown Street to the north, Dubuque Street to the west, Dodge or Governor streets to the east and Church Street to the south. Other possibilities, he said, include College Green Park and the streets facing it, or sections of College Street from College Hill to Muscatine Avenue and the Goosetown Area. Russell said interest could be spurred by the individual neighborhoods and the larger North Side Historic District might be initiated. Smaller North Side districts could demonstrate that property values could increase because of improvements with no harm done to landlords. This could eventually lead to designation of the larger district. He noted that a negative side would be that these smaller districts could be the extent of district designation, and defeat the purpose of having a larger district by carving it up. VanderWoude said that he has talked to the people on the North Side about this idea and thinks that they would like it. Russell also commented that he con- siders the smaller districts as a positive step and not as one that is simply cutting your losses and getting what you can. Beagle explained the process which would have to be followed in accordance with the Historic Preservation Ordinance, the possibilit- ies of getting certain smaller districts designated National Register status and explained the benefit to landlords to have the tax incentives under this designation. He added that this could really get the things underway on the North Side and that there was already a good data base of survey information on the proposed district north 044 Historic Preservation Commission January 11, 1989 Page 2 of Church Street. It would need a little updating and could possibly be submitted for the National Register if there was favorable review by the State. Sierk added that the College Green Park is going to be revamped by Project GREEN and that might lead in well to a historical district around it. Commission members decided to think about smaller North Side Districts until the February meeting during which time they would talk to the City Council and North Side residents. 2. Public Awareness: a. Historical Maps and Educational Materials. VanderWoude had secured several maps of Historical places in other states which could be used in choosing a format for Iowa City's map. He passed them around to show everyone the range of things which had already been done. Russell informed the Commission that the Convention and Visitors Bureau is interested in paying for one- half of the cost for the "Guide to Historic Iowa City." Beagle updated the Commission on the grant proposal, saying that the grant application had been approved by the City Council and will be submitted to the State Historical Society of Iowa to evaluate. He also said that word should come back soon because successful grant applicants must start their projects by January 31, 1989. b. Speakers Bureau. Sierk said she had nothing new to report, but said that Pat Forsythe started a Sesquicentennial Committee. The idea was that several Committees which don't have a lot of money, press exposure, etc. would sponsor a house to be included in a house tour which would be part of the Sesquicentennial Celebration. Commission Logo. Scott presented to the Commission a revised logo design copied on different colors of paper. He noted that the words "Iowa City" would need to be raised to allow room for the address and zip code underneath. The Commission decided that this logo is what they are looking for, and gray paper was the most appealing color to be used for the stationery. Sierk wanted to know what the logo would look like reduced. Beagle said removing some of the architectural detail of the logo for reduction so that it wouldn't be blurred if used on the back of a pamphlet or map. Russell wanted to know the cost. Scott wasn't sure, but said he would find out, inform Beagle who would then see if there was enough money to go ahead with the project. Historic Preservation Week. Russell noted that Historic Preservation Week is scheduled for May 14 - 20, 1989. By that time neither Sierk nor Kern would be commissioners. He said that their replacements would attend in April, participate in the event, but will probably not be part of the planning process. 0764 Historic Preservation Commission January 11, 1989 Page 3 a. Awards Program. Russell hopes that the Old Capitol could be secured for the program. The building is open for public tours until 3:00 p.m. and closed after 5:00 p.m., thus the program would have to be between these hours. He added that the Senate Chambers could be darkened for a slide show. VanderWoude said that this would be a great addition to the good event which took place last year. The date of Wednesday, May 17, 1989 was chosen by the Commission to have the Awards Program, in the Old Capitol if available. Sierk said she would work with Friends of Historical Preservation on doing the invitations. VanderWoude and Licht offered to find the Jury Panel with suggestions from Russell (Marla Svensen, Bill Nowysz and others). Beagle noted that Jurors are generally taken from outside Iowa City, provided a meal, but otherwise uncompensated. Russell said that the Jurors should be prepared to explain the selection process and narrate the slide show. Russell said that he would work with Friends on publicity and getting the Program, also that he would write or call to get the keynote speaker, but that he needed help in choosing who that should be. Sierk suggested that if the event is to be held at the Old Capitol that Hunter Rawlings would be a good person to try to get. VanderWoude said that the Governor would be the best choice from a publicity standpoint. Russell said he would try him first, Hunter Rawlings next and then he would check with the Midwest Office of National Trust to get more suggestions. C. Margaret Nowysz Award. Russell informed the Commission that this is an honorary award where the recipient receives a certificate. The Commission has the power to award or not award at their own discretion. Beagle said he would check to see who past recipients were and inform the Commission in February. 4. FY89 Certified Local Government Grant Application. Beagle said that preparing the application takes a lot of work so it may be difficult to prepare an application by February 17. He said that the City is still interested in conducting surveys in the neighborhood improve- ment areas for which there is no information. HISTORICAL PRESERVATION COMMISSION INFORMATION: Russell said that the City Council was interested in recommendations for a Summit Street and an at large position which would both be vacant as of March 8, 1989. Scott wanted to know if past applications could be looked at. Russell said that Kevin Hanick was a local realtor who is sensitive to the issues who could be a possible replacement for the at -large position. 444 Historic Preservation Commission January 11, 1989 Page 4 Scott reminded the Commission that he had moved to Court Street out of the Woodlawn District. He could take the at large position which would mean that a new Commissioner for Woodlawn and Summit would both be needed. Beagle said that he would look into the particulars of how Scott could switch positions from Woodlawn representative to at -large. The Committee scheduled their next meeting for February 8, 1989. Sierk moved to adjourn, Licht seconded, and the meeting was adjourned by Russell at 9:07 p.m. Minutes prepared by Spencer Montgomery. 1 r ' MINUTES PRELIMINARY BOARD OF ADJUSTMENT Subject to Approval JANUARY 11, 1989 - 4:30 PM CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Clemens, Pelton, Winegarden, Messier (arrived at 4:43 P.M.) MEMBERS ABSENT: Mask STAFF PRESENT: Moen, Rockwell, Michel CALL TO ORDER: As Acting Chair, Winegarden called the meeting to order at 4:37 p.m. ELECTION OF THE BOARD CHAIR AND VICE -CHAIR: Pelton moved to defer the election of the Chair and Vice -Chair until the February 8, 1989, Board of Adjustment meeting. Clemens seconded. The motion passed unanimously by a 3-0 vote. NOMINATION OF AIRPORT ZONING BOARD OF ADJUSTMENT REPRESENTATIVE: Pelton nominated Winegarden to serve as the representative to the Johnson County/Iowa City Airport Zoning Board of Adjustment. Clemens seconded. The motion carried unanimously by a 3-0 vote. The nomination will be forwarded to Council as a recommendation to fill the vacancy created when Susan Mask's term ends on February 26, 1989. CONSIDERATION OF THE MINUTES: Clemmens moved to approve the December 14, 1988, Board of Adjustment minutes. Winegarden seconded. The motion passed unanimously by a 3-0 vote. SPECIAL EXCEPTION ITEM: 1. SE -8821. A public hearing on an application submitted by S&M Partners - John Moreland, Jr. for a special exception to permit dwelling units above the ground floor of a principal use located in the CC -2 zone for property located at 1476 First Avenue. Rockwell reviewed the staff report dated January 11, 1989. Staff recommended that the special exception to permit four dwelling units above the ground floor for property located at 1476 First Avenue be approved subject to the following conditions: A. That the residential use be buffered from adjacent industrial zones by not allowing windows on the north side of the building, and by requiring sufficient plantings for an adequate screen along the east edge of the property. B. That the site plan be revised to comply with the tree placement regulations for parking areas and for residential usage. Board of Adjustment January 11, 1989 Page 2 Pelton asked Rockwell if the property in question had been rezoned to CC -2 at the City Council meeting on January 10, 1989. Rockwell replied yes. Rockwell stated that the applicant was out-of-state and was unable to attend the Board meeting. Pelton questioned Rockwell about the proposed plan and whether there were any windows on the north side of the building. Rockwell stated that at the present time there were no windows on the north side of the building. Pelton asked if this was an existing structure. Rockwell replied yes, it was an existing two-story building. Winegarden stated he was in favor of the project. Pelton moved to approve SE -8821, a request submitted by S&M Partners - John Moreland, Jr. for a special exception to permit dwelling units above the ground floor of a principal use in the CC -2 zone for property located at 1476 First Avenue subject to the following conditions: A. That the residential use be buffered from adjacent industrial zones by not allowing windows on the north side of the building, and by requiring sufficient plantings for an adequate screen along the east edge of the property, and B. That the site plan be revised to comply with the tree placement regulations for parking areas and for residential usage. Clemens seconded. The motion passed unanimously by a 4-0 vote. 2. SE -8824. Public hearing on an application submitted by Hodge Construction on behalf of Lepic-Kroeger Trust Account for a special exception to permit dwelling units above the ground floor of a principal use located in the CC -2 zone at 711 S. Gilbert Street. Rockwell reviewed the staff report dated January 11, 1989. Staff recommended that the special exception to permit four dwelling units above the ground floor for property located at 711 S. Gilbert Street be denied because the scale of proposed development would impose negative impacts, i.e. overflow parking, on a property owner to the south and on apartment tenants. If the Board elected to approve the request as submitted, staff recommended that approval be conditioned on the following: Commercial use of the ground floor of the building as a business service establishment with accessory parking and storage, or of any other permitted use in the CC -2 zone, B. Signage designating residential parking, and Soundproofing and no windows on the north side of the building. X67 Board of Adjustment January 11, 1989 Page 3 Mike Hodge, 931 Maiden Lane, distributed a number of photographs of the site and surrounding area to the Board for review. The proposed building would house his apartment management business on the first floor. His company has three employees. Hodge stated he picked the location because of its proximity to the downtown area and the rental housing market. Hodge stated staff had two major concerns, screening and parking, however, he felt that he had satisfied both of these concerns. Hodge pointed out that the railroad tracks were 92 feet from the rear of the building and 82 feet from the front of the building and were about 30 feet above the ground floor. Hodge questioned how he was supposed to screen this kind of situation. Hodge stated that the requirement of no windows facing the tracks was inconsistent with what had been allowed for other residences adjacent to the railroad in that neighborhood. He cited the East-West Foods building, a Van Buren Street 12-plex and a 15 unit apartment building located along the railroad tracks as examples. Hodge stated his current office was 20 feet from railroad tracks and there were some problems; however, the situation was workable. He stated that north of the site proposed for his office, there is thick, vegetative screening on the railroad property. He felt windows should be allowed. Hodge stated that he had fulfilled all the parking requirements. Hodge said that if standards were applied in a random manner, builders would not know where they stood. He stated that ordinances don't require parking lot design based on maximum usage of a property. Concerning the number of tenants expected to have cars, Hodge had consulted Dave Ricketts, University of Iowa. Ricketts had stated that not all students have cars; approximately 35-40Y. of the Univer- sity students have cars. Hodge stated that given the residences were further from campus, if 50% or half of the students had cars, 8 parking spaces would be needed, which he was providing. The lease for the apartments will say that only two cars are allowed on the lot per dwelling unit. Hodge felt that he was not going to have a parking problem with the neighbor. Hodge also stated that there were stacking spaces behind the garage. Hodge stated that the letter from the tenant contended that commer- cial and residential land uses do not mix. Hodge stated his office will open at 7:00 in the morning and close at 4:30 in the afternoon. He also stated that his office would be closed during much of the bicycle shop's peak hours. Hodge said that the earlier special exception that had been approved for this property in 1986 had only three apartment units, but had a larger commercial usage proposed. Hodge stated he had reduced the amount of retail space on the proposed site plan. Board of Adjustment January 11, 1989 Page 4 Hodge stated that the owner of the bicycle shop talks about parties; however, Hodge stated most parties do not take place during retail business hours. Hodge felt there was no problem until the letter came. He thought that it was unfair that one letter from a neighbor could have such a big effect on staff recommendations. Hodge said that he had fulfilled all the legal and zoning requirements for the proposed development. Winegarden questioned if the East-West Oriental Store required a special exception for the apartments above the ground floor. Rockwell stated it did. Pelton questioned the timing on the staff recommendation for the denial. Rockwell stated that there was concern expressed at the Joint Staff meeting about the potential parking demand overflow problem. The concern was related to the scale of the proposed residential development. Pelton questioned if the staff discussions with the applicant were just about the first floor. Rockwell stated the discussions with Hodge prior to the Joint Staff meeting were on the ZCIP decision. Pelton questioned if the request for the property had come to the Board before. Rockwell stated that a request had come to the Board in 1986; however, it had involved a different developer, but a similar project. The Board did approve that proposal. Pelton felt that the applicant had addressed the issues and that the leases would be a good way of controlling the parking problem. Pelton stated that he favored approving the special exception. Winegarden stated that he felt the lot was an eyesore and that any parking problem with the neighbor was due to free parking that the neighbor currently used on the applicant's lot. Pelton asked a question concerning Condition A of the staff recommendation. Rockwell stated that this condition came from the ZCIP decision concerning accessory usage permitted in the zone. Clemens asked a question about why windows were not permitted on the railroad track side of the building. Rockwell stated that staff had recommended against windows to buffer the sound. Pelton asked the applicant if he understood the conditions of the staff recommenda- tion, especially Condition A. Hodge replied yes. Pelton asked the applicant if he could live with Condition A. Hodge replied yes. Pelton questioned if the staff could define more specifically the type of soundproofing that would be required. Rockwell replied there was no specific criteria, but that the soundproofing should exceed what is generally required for exterior apartment walls. Pelton stated he thought this was a vague condition to place on the ap- plicant. Messier moved to approve SE -8824, a request submitted by Hodge Construction on behalf of Lepic-Kroeger Trust Account for a special exception to permit dwelling units above the ground floor of a principal use in the CC -2 zone for property located at 711 South Gilbert Street subject to the following conditions: 0741 Board of Adjustment January 11, 1989 Page 5 a. Commercial use of the ground floor of the building as a business service establishment with accessory parking and storage, or any other permitted use in the CC -2 zone. b. Signage designating residential parking. Pelton seconded. The motion passed unanimously by a 4-0 vote. SE -8825. A public hearing on an application submitted by the University of Iowa Community Credit Union on behalf of Claudia A. Gegenheimer, Sheila A. Johnson and Robert A. Shellady, property owners, for a special exception to establish an auto and truck oriented use as proposed in the site plan file stamped December 30, 1988, for property located on the southwest corner of Muscatine Avenue and William Street (2525 Muscatine Avenue). Moen presented the staff reported dated January 11, 1988. Staff recommended that the special exception to establish an auto and truck oriented use as proposed in the site plan file stamped December 30, 1988, for property located at 2525 Muscatine Avenue be approved conditioned on placement of an "exit only" sign near the southern William Street access drive to the facility. Moen added that there is a cemetery across the street and if the cemetery use were to change, then screening would be required on thesubject property. Gary Appleby, University of Iowa Community Credit Union, stated that the Credit Union had grown dramatically in the past few years. The proposed site plan attempts to obtain adequate parking and a good traffic flow for the drive -up window and for walk-in customers. Winegarden questioned if the building would be built without the special exception. Appleby replied no, purchase of the property was contingent upon receiving the special exception. Pelton questioned if the office was going to be a walk-in office also. Appleby replied yes, the office would provide all banking services. Pelton questioned when construction would begin on the project. Moen stated that an order of the Board is only effective for six months. If a building permit is not expected to be obtained in the six month period, the applicant would need to request the Board to extend the effective period of its order or refile the application. Pelton asked if the special exception was approved, would the project move forward. Appleby replied yes. Clemens asked if the building was going to be used strictly by the Credit Union. Appleby replied that the building would be used entirely by the Credit Union; there would be no renting out of floor space. Clemens stated he was concerned about the William Street entrance and the distance between it and the Muscatine Avenue intersection. Moen replied the Code requires a minimum of 20 feet at the intersection of curb lines and the proposed plan exceeds this amount. Clemens stated that the Coralville post office has an intersection close to the corner and he felt that this could become a a47 Board of Adjustment January 11, 1989 Page 6 similar traffic mess. Appleby stated that he didn't want people to be forced to exit through the drive -up lanes. C.E. Schrock stated that his only concern was with the easement road; however, he felt that this issue had already been addressed. He stated he was in favor of approval of the special exception. Bob Shellady stated his family and he were the owners of the property for over 30 years. He stated that they had the storm sewer put in and paid property taxes on the property. He had looked at a number of alternative uses for the property; however, he felt that the Credit Union use was the most compatible with the surrounding uses and was ideal for the area. He felt this was an excellent idea and that it would benefit all property owners. Winegarden stated he was in favor of the special exception. Pelton moved to approve SE -8825, a request submitted by the University of Iowa Community Credit Union on behalf of Claudia Gegenheimer, Sheila Johnson and Robert A. Shellady, property owners, for a special exception to establish an auto and truck oriented use as proposed in the site plan file stamped December 30, 1988, for property located at 2525 Muscatine Avenue subject to the following condition: a. That an 'exit only' sign be placed near the southern William Street access drive to the facility. Messier seconded. The vote passed unanimously by a 4-0 vote. VARIANCE ITEM: 1. VR -8808. A public hearing on an application submitted by the River City Housing Collective, Inc. for a variance to establish a rooming house on property located in the RNC -20 zone at 802 East Washington Street. Pelton moved to withdraw variance item VR -8808 at the request of the applicant. Messier seconded. The motion passed unanimously by a 4-0 vote. BOARD OF ADJUSTMENT INFORMATION Rockwell stated Linda Gentry, the new Assistant City Attorney, would begin work with the City at the end of January, 1989. Rockwell asked if the Board would like to have an orientation meeting with Gentry. Winegarden stated this was fine and he asked Rockwell to find an appropriate time. The Board members thought that a Wednesday noon toward the end of February would work out well for the orientation meeting. a47 Board of Adjustment January 11, 1989 Page 7 Rockwell asked about presenting a Certificate of Appreciation to Bob Randall at the February Board meeting. Pelton asked if all the members of the Board could sign the certificate rather than just the Chair. Rockwell said she would bring the certificate to the February Board of Adjustment meeting to have all Board members sign it, and the certificate could be presented at the March Board of Adjustment meeting. ADJOURNMENT: Pelton moved to adjourn the meeting. Messier seconded. The meeting was adjourned at 5:57 p.m. Minutes submitted by Greg Michel. Chairperson e� Me o R cwe Secretary MINUTES ELECTRICAL BOARD JANUARY 25, 1989 MEMBERS PRESENT: Mel Schweer, William Reddick, Dick Villhauer MEMBER ABSENT: J. Montgomery STAFF PRESENT: Paul Bowers Reply to letter sent to Council by William Reddick. Motion by Mel Schweer, seconded by William Reddick. This matter has been discussed with the Board in a scheduled meeting. The Board has unanimously agreed to withdraw the request for granting variances to the existing ordinances and leave the ordinance as it presently exists. is t i f' n t a I i I MINUTES RIVERFRONT COMMISSION - JANUARY 18, 1989 - 5:30 P.M. SENIOR CENTER CLASSROOM MEMBERS PRESENT: Bruner, Buckley, Hesse, Jones, Rebal, Stroh, Wachal, Willis MEMBERS ABSENT: Horton, O'Brien STAFF PRESENT: Rockwell, Elmer GUESTS PRESENT: Katherine Gillies, Project GREEN CALL TO ORDER: Wachal called the meeting to order at 5:33 p.m. and initiated introductions. REVIEW AND APPROVAL OF NOVEMBER 16 1988 MINUTES: Stroh made a comment regarding the public discussion paragraph on page four of the November 16 minutes. He noted that the concrete runoff situation at the concrete plant site just north of Clear Creek and on the Iowa River, was something for Willis to bring up with the Coralville City Council. Dawn Willis is the new Coralville representative on the Commission, replacing Erol Apaydin. Notion: Jones moved to approve the minutes of November 16, 1988. Bruner seconded. The motion carried unanimously. GENERAL ANNOUNCEMENTS AND RIVER WALK FUNDING APPLICATION UPDATE: Rockwell informed the Commission of the upcoming Planning and Zoning Commission discussion on Environmental Policies and the Open Space Plan, relating to the Comprehensive Plan Update. She told the Commission they were welcome to attend the Monday, January 23, 1989, meeting to be held at 7:30 PM in the Senior Center Classroom. Regarding the River Walk funding application, Rockwell said progress was being made, but it was necessary that the Commission discuss with the City Council the Commission's activities thus far. A 25% match (estimated at $6500) will probably have to come from the City. She thought the Commission should advise City Council as soon as possible, and request a commitment before proceeding further with the grant application. The discussion to be led by Wachal is scheduled for an informal meeting of the City Council: Monday, February 6, at 6:30 P.M. in the Civic Center Council Chambers. A tentative time for this item to be on the agenda is 7:00 P.M. Rockwell mentioned a third meeting involving the Commission would be the Joint Planning and Zoning/Riverfront Commissions Public Meeting to be held on Thursday, February 16, at 7:30 P.M. in the Civic Center Council Chambers. The purpose of this meeting will be to discuss the River Corridor Overlay Zone Amendment. 0147 MINUTES RIVERFRONT COMMISSION JANUARY 18, 1989 PAGE 2 Rockwell noted that she and an intern were drafting a letter of notification to be mailed to Iowa City riverfront property owners regarding the proposed zoning amendment. She said they were also trying to find maps that would show potential impacts if the 30 foot setback in the River Corridor Overlay Zone were set only from the floodway boundary line. Jones suggested including a comparison of the River Corridor Overlay Zone Amendment with other setback requirements the City may have (i.e. front yard, back yard and side yard setbacks) during the public meeting presentation. Jones noted that during discussion of the amendment at the November 14, 1988, Planning and Zoning Commission meeting, a P&Z Commission member questioned the rationale for any riverfront setback, and thought a property owner ought to be able to do anything with his own property. Jones said there may be a number of people at the upcoming joint public meeting who would question the rationale of setbacks in general, and the Commission should be prepared to defend the concept of setbacks being used for the general public welfare, as well as the specific change being proposed. Hesse asked if the river corridor setback prohibits any construction whatsoever within the setback area. Jones said yes, except for a specific exclusion regarding riverside footpaths. Buckley asked about the format for the joint public meeting with the Planning and Zoning Commission. Rockwell explained the meeting will be like a public hearing; there will be a staff and/or Commission member presentation followed by comments by proponents and opponents to the amendment, and then Commission member discussion. Wachal asked Rockwell and Jones to work out the details of the presentation for the joint public meeting. Jones suggested that for those individuals on the Commission in favor of enhancing the setback to the floodplain, it may be appropriate to contact environmental groups, i.e. Project GREEN, Sierra Club, and the Audubon Society, to speak on behalf of the proposed setback amendment at the public meeting. Jones requested that these groups be included in the notification mailings. Willis asked if there was no setback presently required. Jones explained that currently there is a 30 foot setback from the "riverbank" or the floodway boundary at the property owner's discretion. He noted that in his opinion this was a bizarre method of zoning because the riverbank and the floodway boundary are sometimes as far as 150 feet apart. With property owners having discretion, a "checkerboard" kind of setback could result along the river. Hesse asked what a floodway encroachment line careful surveys have been done of the river Emergency Management Agency to determine how undeveloped in order to accommodate typical floodway is defined as that area which must floodwater from rising more than one foot above would be if there were no obstructions at all. s. Jones explained that corridor by the Federal much land should remain floodwater flows. The remain open to prevent whatever the flood level Jones also noted that you 00 MINUTES RIVERFRONT COMMISSION JANUARY 18, 1989 PAGE 3 can build outside the floodway, even within the floodplain, if there is compliance with applicable local, state and federal ordinances. Jones stated that building codes require floor levels of all houses to be at least one foot above 100 year floodwater levels, and federal flood insurance can be denied to all riverfront or creekbank property owners in the City, if the City fails to enforce regulations. Jones mentioned another problem that exists is the fact the river moves and creates non -conformities of existing structures to the setback regulations when the "riverbank" definition is used. He indicated in some areas the riverbanks have been moving as much as one foot per year. Rockwell added that official maps used by the City indicated the location of the floodway boundary, but no maps available to the City indicated the "riverbank" line as defined in the Ordinance: the water level line at 6,000 cubic feet per second release from the Coralville Reservoir Dam. Rockwell asked the new Commission members if they would like to meet for an orientation session. Rebal, Hesse and Willis agreed to meet with her on Wednesday, February 1, at 2:00 P.M. at the Iowa City Planning and Program Development Department. Jones and Wachal agreed to assist with the orientation. Rockwell informed the Commission of her new work hours: 9:00 A.M. to 3:00 P.M., Monday through Thursday. The focus of her half-time position will primarily be to provide staff assistance to the Riverfront Commission and the Board of Adjustment. DISCUSSION OF CONTACT WITH JOHNSON COUNTY CONSERVATION BOARD: Bruner indicated that the purpose of initiating contact with the Conservation Board was to ensure that if any projects were to come up within Iowa City's jurisdiction that the Conservation Commission had an interest in, or vice -versa, the two Commissions could coordinate efforts. Wachal noted the Conservation Board Director had been primarily concerned with the development of Kent Park in the past. Jones pointed out the Butler Bridge project and the River Corridor Trail System from Iowa City to the Coralville Reservoir as two projects on which the County Conservation Commission might play an instrumental role. Stroh suggested the river trail system should be the Riverfront Commission's number one concern. Rockwell noted that some of the available state funding for a river trail system can come only through the County Conservation Boards. Bruner agreed to contact County Conservation Board members about placing a discussion of formal contact between the two Commissions on their March 16 meeting agenda. UPDATE ON MAY 17 1989 RIVER CITY MEETING AT MASON CITY: Rockwell informed the Commission that the keynote speaker at the River City meeting will be Robert Waller, a professor from the University of Northern Iowa. He will speak on the morning of May 17 and give a "romantic" presentation --singing, slides, etc. --on rivers in Iowa. Rockwell said the speech will be funded in part by the Iowa Humanities Board. a49 MINUTES RIVERFRONT COMMISSION JANUARY 18, 1989 PAGE 4 Rockwell said the second item on the agenda will be a panel discussion of river tourism projects. One person will speak about the Spirit of Greene Project, a river paddlewheel boat tourist attraction built by the City of Greene. Wachal noted that participants will have an opportunity to dine and ride on the Spirit of Greene the night before the River City workshop. Rockwell said there will be topic tables during lunch, for participants to discuss important riverfront development and presentation issues. She also noted the luncheon speaker will be Ralph Turkle from the Iowa Department of Natural Resources who will discuss environmental considerations. At 1:00 there will be a session on funding options with an emphasis on relying more on private than public sources. Rockwell said the Mason City Riverfront Commission will then present a slideshow, followed by at least two optional tours: one of riverfront improvements in the downtown Mason City area, and a second of the natural trail system near the Lime Creek Nature Center. Wachal noted the impetus to start this statewide River City Meeting came from this Commission about two years ago. UPDATE ON WETLANDS POLICY: Rockwell said that in July 1988, the Commission had recommended that the City Council adopt a position statement requesting that the U.S. Army Corps of Engineers deny a permit requested by Jim Glasgow Construction to fill and riprap along the Iowa River north and west of Terrell Mill Park. The City Council through the City Manager formally requested that the Army Corps of Engineers deny the permit request. Rockwell said the permit request was denied by the Corps. Rockwell indicated that the letter from the Corps of Engineers stated that since the permit to fill was denied, any fill placed in the wetlands after February 29, 1988, remains a violation of the Clean Water Act. The Corps asked that the fill be pulled back to provide stable slopes, that it be seeded in grass, and that no fill was to be placed on the wetlands beyond that which existed before March 3, 1988. She said the Corps asked Glasgow to respond within 30 days. Rockwell noted that inspections had been conducted by the Corps, most recently on January 4, 1989, to determine what final work was needed. As of January 4, there had been no reclamation work done. Rockwell also said that Neil Johnson of the Corps told her that he anticipated completion of the reclamation work by this spring. Rockwell said she asked that the Commission receive written notification of any progress. Rockwell also noted that denial of the fill permit will only have a limited impact because the site is considered a "forested wetland" and the Corps did not have jurisdiction over forested wetlands until February 29, 1988. She said the 30,000 cubic yards of fill that was placed on the site before February 29, 1988, will remain, but denial for further fill and the pulling back of some of the fill at least represents some progress. 0749 MINUTES RIVERFRONT COMMISSION JANUARY 18, 1989 PAGE 5 UPDATE ON RIVER WALK FUNDING APPLICATION: Rockwell said the River Trails Committee had hoped to put together an application for recreational trail funding to the Iowa Department of Transportation by February 1, but would not be able to complete it by then. She said they would aim for an August deadline, and hopefully submit the application sometime in July 1989. Rockwell said the IDOT grant offers a 75% match in funding. She indicated the JCCOG Transportation Planners had offered to assist in preparing the application. Regarding the Iowa Avenue to Burlington Street segment of the trail, Rockwell noted there had been confusion in the past over who owned the property. She said that IDOT had finally determined they have jurisdiction over the right-of-way. The local IDOT office is willing to assist in requesting that the State IDOT authorize removing warrants on the guardrail that exists where the trail would be constructed. Rockwell displayed a City Engineering drawing of the proposed walkway and noted that if the warrants could be removed, and the guardrail taken out, the cost of constructing this segment of the walkway would be about $26,500. Rebal asked if students or the general public would use the trail and wondered if Hillcrest residents would cut across the highway to use the walkway. Jones noted that these residents already jaywalk there and that the worn path indicates the stretch is already heavily travelled by pedestrians. Regarding the walkway plan, Jones asked why the berm would be asphalted. Rockwell said that asphalting is one of two options. She said this area could be sodded, but sod probably would not last because of the salt spray from Riverside Drive. It would be more expensive, but in the long run, the City Engineer thought it would be best to asphalt. Regarding the Art Museum to Iowa Avenue segment of the trail, Rockwell said that Don Sinek, a retired landscape architect from the University, had volunteered his services. He will look at the portion of the trail that would go under the CRANDIC railroad bridge, how best to link the trail to the Iowa Avenue underpass, and to determine the cost involved. Rockwell mentioned that Mr. Sinek had suggested the Commission consider improving the existing walk from the Union footbridge west to Riverside Drive, and south to Iowa Avenue, if the grant for this trail segment cannot be obtained. UPDATE ON COMMISSION PROJECTS IMPLEMENTATION: The following people agreed to be responsible as chairperson, or to be added to the list of those assigned to work on the following activities: Activity 1: Stroh - Chair, River Corridor Trail System Committee Activity 2: Bruner - Chair, Streambank Erosion Control Committee au9 MINUTES RIVERFRONT COMMISSION JANUARY 18, 1989 PAGE 6 Activity 3: Stroh - Chair for Photo Contest. Buckley - Agreed to judge Photo Contest. Rockwell - Agreed to release Photo Contest information to radio stations. Buckley - Chair for Special Recognition Award. Willis - Chair of Boat Safety Week. Activities 4, 5, and 11: Commission agreed to deal with as a whole: interjurisdictional cooperative agreements, educational and public awareness activities, and riverfront development proposals review. Activity 6: Fundraising designated low priority; O'Brien - tentatively assigned as Chair. Activity 7: Jones - Chair, Fishing Access Committee Activity 8: Completed: 1989 CDBG Applications Activity 9: Bruner - Chair, Johnson County Environmental Coalition Liaison Committee Willis - Agreed to work on JCEC Liaison Committee Activity 10: Horton - Chair, secure speakers for Commission meetings. Activity 12: Horton - Chair, Informal Study Group of other communities' riverfront activities. Activity 13: Investigating regional approaches and legislation for river corridor preservation was designated a low priority item. Activity 14: Designated a low priority item; Jones suggested MYEP work on bank stabilization projects. Activity I5: Willis and Rebal - Agreed to work on boating safety activity. Activity 16: Bruner - Chair, streambank erosion on Ralston Creek near City culvert. Activity 17: Wachal - Chair, repayment of $200,000 CDBG funds. Activity 18: Wachal - Chair, riverfront park in Peninsula Area; to be addressed in Comp Plan discussions. Jones - Agreed to work on activity. Activity 19: Commission agreed to address at discussions of Environmental Policies to be incorporated into the Comp Plan. a69 MINUTES RIVERFRONT COMMISSION JANUARY 18, 1989 PAGE 7 Activity 20: Jones - Agreed to make presentations on behalf of Commission at joint public meeting with the Planning and Zoning Commission on February 16. Activity 21: Stroh - Chair, River Walk Development. Activity 22: Acquisition of 11 S. Johnson designated a low priority item. OTHER: Jones asked what can be done to improve the sidewalk from the corner of Park Road and Rocky Shore Drive to the corner of Park Road and Normandy. Rockwell noted this stretch of sidewalk is a link in the river corridor trail. Stroh said this was an issue the Trail Committee could take up. Buckley said she attended a meeting where someone complained that the University is out of compliance in regard to dumping in the Iowa River, and would continue to be out of compliance because there were no funds to rectify the situation. She asked Stroh if he could find out exactly what the complaint was referring to. Stroh agreed to look into the situation. Rockwell commented about the question and answer sheet that had been sent out by the Corps of Engineers. These questions and answers concerning the proposed rule for Shoreline Management were mailed to approximately 300 property owners, mainly those living close to the Coralville Reservoir. She noted that a Shoreline Management Plan, which includes a citizen participation component, is required for the area. The Corps is waiting for the Final Rule to come down from Washington, at which time the Commission will be notified and invited to take part in the planning process. Wachal declared the meeting adjourned at 7:00 P.M. Minutes submitted by Steve Elmer. 0747 3.6(5) MINUTES DRAFT FORMAL MEETING PLANNING & ZONING COMMISSION FEBRUARY 2, 1989 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Clark, Cook, Cooper, Dierks, Hebert, Scott MEMBERS ABSENT: Wallace STAFF PRESENT: Beagle, Gentry, Kritz CALL TO ORDER: Chairperson Scott called the meeting to order at 7:32 p.m. RECOMMENDATIONS TO COUNCIL: 1. Recommend approval of S-8834, an application submitted by Furman & Company Builders for preliminary and final Large Scale Residential Development (LSRD) plan approval to permit construction of a 68 -unit, high-rise multi- family residential dwelling on a 20,956 square foot parcel located at 612 South Capitol Street. 2. Recommend approval of S-8836, a request submitted by Clarence Sewell for preliminary plat approval of Rochester Heights, a 20.5 acre, 60 -lot single- family residential subdivision located south of Rochester Avenue and west of Scott Boulevard, subject to resolution of two (2) deficiencies concerning stormwater management. 3. Recommend approval of S-8901, a request for approval of an amended preliminary Large Scale Non -Residential Development (LSNRD) plan for Blooming Prairie Warehouse, Inc., to permit an expansion of their present facility located at 2340 Heinz Road. 4. Recommend approval of an ordinance amending Chapter 36, entitled "Zoning Ordinance" of the Code of Ordinances of the City of Iowa City, Iowa, by amending Section 36-15 therein to make the setback requirements for high- rise dwellings consistent with the Uniform Building Code. 5. Request the City Council address the issue of water pressure in the northeast area of Iowa City in relation to item S-8836. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was no public discussion. CONSIDERATION OF THE MINUTES FOR JANUARY 19, 1989: Dierks moved to approve the minutes of January 19, 1989. Cooper seconded the motion. The motion carried 6-0. 70 Planning L Zoning Commission February 2, 1989 Page 2 DEVELOPMENT ITEMS: S-8834. Public discussion of an application submitted by Furman & Company Builders for preliminary and final Large Scale Residential Development (LSRD) plan approval to permit construction of a 68 -unit, high-rise multi- family residential dwelling on a 20,956 square foot parcel located at 612 South Capitol Street. Beagle said staff had nothing new to add regarding this item, but noted receipt of a letter from Bill and Phil Launspach dated January 30, 1989, as distributed to the Commission. Cook moved to approve S-8834. Clark seconded the motion. Clark said that he was sympathetic to the Launspach's argument that the project could hurt their property value, but indicated it's not the responsibility of the Planning and Zoning Commission to protect this economic interest. It should be noted,he said,that these situations can occur when development occurs at the density permitted in the RM -145 zone. Clark concluded and expressed concern over the handling of drainage on the site and requested that Public Works carefully examine the building plans. Dierks stated she did not feel it was fair to close -in the two properties on Capitol Street and does not feel that this item should be approved until such time as this situation•can be remedied. Cooper noted that he had a conflict of interest on this item and would abstain on the vote. Hebert stated that he felt the developer was being insensitive to the plight of his neighbors and does not feel that this is proper. Scott noted that there were three members of the Commission who were concerned over how the runoff from the proposed building would affect the Launspach's property. The motion passed 4-1-1, Dierks voting nay and Cooper abstaining. S-8835. Public discussion of a request submitted by Byers & Happel, Inc. for preliminary plat approval to establish a 20.51 acre, 33 -lot residential subdivision known as Cameron Subdivision; and, preliminary PDH and LSRD plan approval of a 6.759 acre, 28 -unit condominium development known as Willow Brooke Pointe Condominiums, both located at the northeast corner of the Mormon Trek Boulevard and Benton Street intersection. (45 -day limitation period: February 13, 1989.) Beagle reviewed the staff report dated January 19, 1989. Clark asked who would submit the legal instrument to maintain the stormwater management basin and the open space. Beagle replied that the developer would be the one to submit the legal instrument at the time final POH plan approval is sought. Clark asked whether the stormwater detention basin served both the condominiums and the single-family subdivision and if so, why does the condominium owners' association pay for all the maintenance. Beagle replied that yes, the stormwater detention basin served both the condominiums and the subdivision. Clark stated he was concerned about how the dry bottom detention basin and open space could a? AO Planning 3 Zoning Commission February 2, 1989 Page 3 be used by persons living in the subdivision while the condominium owners are paying for its maintenance. Dierks stated that she felt that four condominium units instead of the seven would be more in keeping with the area's density. Dierks continued and asked whether traffic count information was obtained for the Commission. Beagle replied by reviewing a memorandum from Jeff Davidson, JCCOG Transportation Planner, dated January 31, 1989. Joe Joynt, 827 Spencer Drive, stated he was asked by several neighbors to represent them at tonight's meeting. Joynt asked if the rezoning is approved, would the number of condominiums proposed actually be built. Beagle replied that approval of the rezoning to PDH -5 shall constitute approval of the preliminary PDH plan which determines the physical layout of the development and the number of dwelling units allowed. Joynt asked whether staff felt the condominium dwelling at the eastern end of the development would be better if it was not built considering the impact it would have on the adjoining neighborhood. Beagle reviewed the style of the building and the landscaping provided along the eastern boundary and noted that this should reduce any potential impacts on the existing single- family neighborhood to the east. Joynt asked if the required screen plantings were to be of a mature nature. Beagle replied that the preliminary plan did not require the specific listing of screening materials or tree types to be used but that in any case the development would have to meet performance standards as outlined in the Zoning Ordinance for screening materials. Joynt asked if the PDH -5 zone required a change in the Comprehensive Plan. Beagle replied no, because the PDH - 5 zone is within the Comp Plan's density requirements for this area. Joynt stated that the neighbors would prefer that access to the condominiums would be from Mormon Trek Boulevard as this arrangement would reduce the impact on the existing neighborhood to the east. Beagle replied that through the use of landscaping, any impact from cars' headlights would be reduced. Joynt concluded by saying that some neighbors would still prefer that all single-family units were built in this area, but overall with some reservations, the neighborhood is content with the plan as proposed. Dierks asked how legally bound the developer is to retain the design of the condominiums as they are shown. Beagle replied that the developer has chosen to submit detailed elevation plans for the condominium dwellings which he could not substantially change without having to change the PDH plans. Dierks asked about the responsibility for replacing of screening plants if they should die. Beagle replied that the association would be responsible for replacing the plantings. Scott asked if the applicant would be willing to extend the 45 -day limitation period. Larry Schnittjer, applicant's representative, replied yes. Dierks moved to defer S-8835 to the formal meeting of February 16, 1989. Cooper seconded the motion. The motion carried 6-0. X70 Planning & Zoning Commission February 2, 1989 Page 4 S-8836. Public discussion of a request submitted by Clarence Sewell for approval of a preliminary plat of Rochester Heights, a 20.5 acre, 60 -lot single-family residential subdivision located south of Rochester Avenue and west of Scott Boulevard. (45 -day limitation period: February 13, 1989.) Beagle reviewed the staff report dated January 9, 1989. Bill Scott, 3363 Lower West Branch Road, asked how this proposed subdivision would affect water pressure in the area. Beagle replied that he could not answer specifically but noted Public Works has reviewed .the proposal and did not indicate that water pressure would be a problem. Bill Scott asked if there were any plans to designate an open space area within the northeast area. Chairperson Scott replied that the Planning and Zoning Commission and Parks and Recreation have discussed the provision of open space within the northeast area of Iowa City during the Comprehensive Plan Update meetings. Cooper moved to approve S-8836 subject to resolving deficiencies N2 and M3 in the staff report dated February 2, 1989. Cook seconded the motion. The motion carried 6-0. 4. S-8901. Public discussion of a request for approval of an amended preliminary LSNRD plan for Blooming Prairie Warehouse, Inc., to permit an expansion of their present facility located at 2340 Heinz Road. (45 -day limitation period: February 23, 1989.) Beagle reviewed the staff report dated February 2, 1989. Cook moved to approve the preliminary LSNRD plan for Blooming Prairie Warehouse. Cooper seconded the motion. The motion carried 6-0. Z-8901, public discussion of a request submitted by Dynevor, Inc., to rezone a 5.841 acre parcel located south of Plaen View Drive and east of Mormon Trek Boulevard from PDH -8 to RS -8. (45 -day limitation period: February 23, 1989.) In conjunction therewith: S-8902. Public discussion of a request submitted by Dynevor, Inc., for preliminary plat approval of a 5.841 acre, 20 -lot residential subdivision known as Ty'n Cae Subdivision, Part Five. (45 -day limitation period: February 23, 1989.) In conjunction wi th Beagle reviewed the staff report dated February 2, 1989. Dierks asked how many new units are involved with this proposal. Beagle replied that 20 zero lot line units would be constructed. Lyon Volpp, 2054 Plaen View Drive, asked whether there were any proposed changes to the water drainage system on the site. Larry Schnittjer, MMS Consultants, stated that the drainage ditch extending through the sight would be slightly shifted, but that changes are very limited because of the need to direct flow to the stormwater detention basin. Volpp explained the problem of maintaining the drainage ditch behind his property and noted v7710 Planning L Zoning Commission February 2, 1989 Page 5 that it was not capable of handling the flows experienced in the area. Beagle suggested that Mr. Volpp contact Public Works and discuss the problem with them. Dierks moved to defer item S-8902 and Z-8901 to the February 16, 1989, formal meeting. Cook seconded the motion. The motion carried 6-0. OTHER BUSINESS: Chairperson Scott welcomed Linda Gentry, the new Assistant City Attorney, who will be advising the Planning and Zoning Commission. 1. Public discussion of an amendment to the RM -145 zone. Beagle said he had nothing new to add. Cook moved to recommend approval of an ordinance amending Chapter 36, entitled 'Zoning Ordinance' of the Code of Ordinances of the City of Iowa City, Iowa, by amending Section 36-15 therein to make the setback requirements for high-rise dwellings consistent with the Uniform Building Code. Cooper seconded the motion. Dierks asked whether this amendment was a result of looking at the Capitol View Apartments or in response to the difficulties they had in placing the development on the site. Beagle replied that as this is the first proposal under the RM -145 zone, the inconsistency between the Zoning Ordinance and the Uniform Building Code came to light during review of the proposed development. The motion carried 6-0. 2. Planning and Zoning Commission information. Scott noted that a joint meeting between the Planning and Zoning Commission and the Riverfront Commission will be held on February 16, 1989, to discuss a change in the riverfront setback. Cook moved to adjourn. Cooper seconded the motion. The motion carried 6-0. The meeting was adjourned at 9:08 p.m. Minutes submitted by Kyle L. Kritz. Minutes approved by: Kenneth Cooper, Secretary 0? 740 MINUTES IOWA CITY HOUSING COMMISSION JANUARY 10, 1989 IOWA CITY PUBLIC LIBRARY - ROOM A MEMBERS PRESENT: Moore, Stadtlander, Williams, Coty, Hulse, Parden, Dawson MEMBERS ABSENT: None STAFF PRESENT: Milkman, Barnes, Seydel, Stroud OTHERS PRESENT: Walters CHANGES/AMENDMENTS TO MINUTES OF PREVIOUS MEETING: None RECOMMENDATIONS TO COUNCIL: None MEETING TO ORDER: 9:02 AM by Chairperson Moore MINUTES: Motion to approve the minutes of December 13, 1988 was made by Stadtlander, seconded by Hulse, carried 7-0. HOUSING/RENTAL REHABILITATION - Barnes Rental Rehab - 915 Second Avenue Application for $8,500.00 ($11,900.00 if high cost waiver is received from HUD - Omaha) deferred payment loan to rehab four-bedroom single-family dwelling. I After -rehab appraised value is between $43,000.00 - $45,000.00. Current i appraisal is $29,000.00. Owner will go ahead with the project even if the high cost waiver is not received. Milkman stated a letter is submitted to HUD -Omaha outlining the exceptional cost of repair to the unit. The limit for a three- bedroom unit is $8500.00 and this is a four-bedroom unit. HUD has looked favorably at these requests in the past. Motion to approve the loan in the amount of $8500.00, or $11,900 contingent on high cost waiver, was made by Parden, seconded by Williams, carried 7-0. Rental Rehab - 509 South Linn i Application for $23,000.00 deferred payment loan to rehab multiple dwelling with six units, one two-bedroom unit and five one -bedroom units. Milkman stated the maximum loan amount for this unit could be $40,000.00 ($6500 for one -bedroom and $7500 for each two-bedroom). Motion to approve the loan contingent on after - rehab appraisal to equal current indebtedness plus Deferred Payment Loan, made by Williams, seconded by Hulse, carried 7-0. a71 Page 2 MINUTES Iowa City Housing Commission January 10, 1989 COORDINATOR'S REPORT - SEYDEL January 1, 1989 Section 8 Housing Assistance Payments: 470 Certificates $111,574.00 190 Vouchers S 52,749.00 Public Housing December, 1988, Income: $8567.00 One vacancy currently being offered. Thirty applications for rental assistance submitted for approval. DISCUSSION Moore stated that at the December, 1988 meeting of the Housing Commission, the consensus of the Commission members was that the Housing Commission was opposed to the City of Iowa City building houses for moderate income persons. Moore has discussed the City's proposal to develop and sell the property on First Avenue with City personnel and others and stated he felt this would be a favorable plan for the City to develop the land and provide affordable housing for the moderate income homebuyers. Milkman stated the project is still in the planning stages. Preferences will be given to families, first-time homebuyers, etc. The area is in a neighborhood of lower-income working people who stay in their homes for long term. Seydel stated that with 850 - $64 per square foot construction costs alone plus price of lot plus price of alley development, it is not possible to build a 1000 square foot home for $50,000 and have the City get their money back from the project. Milkman stated there would be a Public Hearing to hear both sides. Barnes stated she has received several calls from people interested in buying these proposed houses. After this further discussion a vote was taken: five for and one (Parden) opposed (Dawson left at 9:55 AM did not vote). Milkman presented information regarding the Rental Rehabilitation program. Funding is down from last year. HUD is requiring more two-bedroom units, therefore the proposed boundaries are being extended to St. Clements Street. An exterior housing survey will be done to identify other areas to concentrate on, probably the west side of downtown district. Also feedback from the November 1, 1988 mailing will be looked at. (Hulse left at 10:07) ADJOURNMENT: Motion to adjourn at 10:10 AM was made by Stadtlander, seconded by Moore, carried 5-0. Approved by: Benjamin J. Moore, Chairperson Iowa City Housing Commission vls/HC189 a �r MINUTES CIVIL SERVICE COMMISSION WEDNESDAY, FEBRUARY 1, 1989 MEMBERS PRESENT: Mike Kennedy, Dick Buxton, Bud Louis MEMBERS ABSENT: None STAFF PRESENT: Dale Helling, Sylvia Steinbach, Bill Sueppel and Cathy 'Gibson GUESTS PRESENT: None RECOMMENDATIONS TO CITY COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER AND STAFF: 1. Commissioners requested copies be forwarded to them of the certified list for the position of Police Sergeant. i 2. Commissioners requested that staff prepare a recommendation for the testing process for the position of Fire Captain. i Changes/Amendments to Minutes of the Previous Meeting: None. SUMMARY OF RELEVANT DISCUSSION: The meeting was called to order by Chairperson Mike Kennedy at 2 p.m. Steinbach presented the list of total scores, in rank order, for cer- tification by the Commission for the position of Police Sergeant. The total score was a combination of scores from the written test (25% weight) and the Assessment Center (75% weight). Commission members had received a copy of this list along with other information about the assessment center process prior to the meeting. Steinbach explained that following certification of the list by the Civil Service Commission, the Acting Police Chief will make appointments to the two vacant positions from the certified list. The Assistant Chief may select any of the candidates on the list, however, Civil Service Code requires that the appointments be made within 30 days of certification. Motion to certify the top ten candidates as qualified for hire was made by Kennedy and seconded by Buxton. Motion approved unanimously. Steinbach explained that currently there is no promotional list for the position of Fire Captain. Due to the possible disability retirement of a Battalion Chief in the near future, it will be necessary to establish a current list. Staff will prepare recommendations for the testing process. Moved by Kennedy and seconded by Buxton to adjourn. The meeting was adjourned at 2:30 p.m. A 7 MINUTES COMMITTEE ON COMMUNITY NEEDS JANUARY 17, 1989 - 3:30 P.M. SENIOR CENTER CLASSROOM MEMBERS PRESENT: Rawland, Starr, Becker, Leshtz, Ruff, Hulse, Cooper, Kuhn, Patrick MEMBERS ABSENT: Snider STAFF PRESENT: Nugent, Milkman, Hale, Smith GUESTS PRESENT: Councilperson Kubby, MarthaMiller (I.C. Press -Citizen), Steven Smith (student) RECOMMENDATIONS TO THE CITY COUNCIL: 1. CCN recommends that the City Council endorse the proposed Affordable Housing Project on First Avenue. 2. CCN recommends to the City Council approval of the policy to attach a certificate of security interest to manufactured homes receiving housing rehabilitation assistance. 3. CCN recommends to the City Council to extend the boundaries of the City's Housing Rental Rehab program to include the St. Clements Street area. 4. CCN recommends that City Council endorse the concept of using Housing Rheabilitation funds to match State Historic Preservation Grant funds to survey older properties in the North Side. CALL TO ORDER: The meeting was called to order at 3:35 p.m. David Leshtz chaired the meeting. REVIEW AND APPROVAL OF MINUTES: Moved by Kuhn, seconded by Cooper, to approve the November 22, 1988, CCN minutes. Motion passed unanimously. v PUBLIC/MEMBER DISCUSSION: i Martha Miller and Steven Smith were introduced. Hulse stated that Reginald Williams, a new Housing Commissioner, has expressed interest in serving as the Housing Commission representative on CCN. David Leshtz stated this is his last meeting as a member of CCN. Leshtz stated he has been impressed with persons serving on CCN and how hard the CDBG staff has worked to maintain the process of citizen participation. Leshtz noted Kubby was also leaving CCN to serve as a Councilmember for the City of Iowa City. Cooper asked why the Benton Street projects were not listed on the 1989 project monitoring list. Nugent stated that list only included 1989 projects and did Ap Committee on Community Needs January 17, 1989 Page 2 not include the remaining 1988 projects. She indicated that the Benton Street Drainage Project would still need to be monitored and suggested that Cooper continue as the CCN contact. Leshtz inquired about the status of CCN's recommendation to support the hiring of Evert Connor to work on the sidewalk inspection. Nugent explained that action on the recommendation was deferred by the City Manager and Mayor until the liability issue was fully researched. Nugent said the Curb Ramp Committee will keep CCN members apprised regarding the status of that recommendation. ELECTION OF CCN OFFICERS FOR 1989: Leshtz opened the meeting for nominations for CCN officers. Moved by Becker, seconded by Kuhn, to nominate Ann Rawland to serve as CCN Chair. Motion passed unanimously. Moved by Ruff, seconded by Rawland, to nominate George Starr to serve as Vice Chair. Motion passed unanimously. Rawland chaired the remainder of the meeting. Kubby and Leshtz were presented "Certificates of Appreciation" for their service on the CCN as Chair and Vice Chair, respectively. Milkman noted, on behalf of CDBG staff, appreciation to Kubby and Leshtz for their work as CCN members. Rawland stated that Kubby tirelessly promoted the interest of citizens whose voices might otherwise have gone unheard. Rawland said Leshtz has offered steady, solid and consistent viewpoints and raised important questions. Rawland said that because of his efforts, CCN has been able to make better considered decisions. Milkman noted that CCN received a memo regarding the low-income home ownership program. Milkman emphasized the focus of the program is on low/moderate income households. Local surveys of renters, realtors, and mobile home residents resulted in information relating to home ownership problems for potential home buyers in Iowa City. Results of the survey demonstrate people are having problems saving enough money for a downpayment, getting a conventional loan, and finding an affordable house. Milkman said the City is interested in looking at ways to whittle down the costs of new houses and in providing rehab assistance. Milkman briefly explained the First Avenue housing development project. Hulse stated that initially the Housing Commission felt that a house with certain standards could not be built for $55,000. Hulse explained that Ben Moore, Housing Commission Chair, had studied the issue further and the Housing Commission has given a stamp of approval for the affordable housing project. In response to Rawland, Nugent stated the First Avenue housing development project is located on First Avenue, across the street from Southeast Junior High, and north of the railroad tracks. Nugent reviewed plans for the First Avenue housing development project. Nugent explained the City owns six lots, valued at approximately $10,000 per lot; State law states the City cannot donate land 07» Committee on Community Needs January 17, 1989 Page 3 other than to other governmental bodies; and City staff is looking at financing alternatives for the project. Milkman stated that there will be certain criteria for the homes that are to be built as well as for potential buyers. Nugent said City staff will meet with the Home Builders Association to discuss the project. on passed unanimously. Hulse inquired about the house for sale next to the City -owned lots. Milkman stated the City purchased the house located at First Avenue and J Street in order to resubdivide the whole First Avenue block into seven lots. She added that the City wishes to sell the house to a qualified buyer and offer rehab assistance through the City's rehab program. REVIEW OF THE CITY'S EXTERIOR HOUSING SURVEY: Milkman reported two planning interns did an exterior housing survey in the CDBG neighborhood improvement areas last summer and developed a list of addresses with housing deficiencies. Milkman stated two basic areas, south of Burlington Street near the railroad and the near north side, were shown to have a lot of homes with deficiencies. Milkman said that owners of homes with the exterior deficiencies will be contacted regarding the availability of housing rehab programs. Milkman stated the Historic Preservation Commission is interested in continuing surveys of older properties in Iowa City, and wishes to apply for a State grant to be able to continue the surveys; the grant requires local matching funds. Milkman said $2,000-$3,000 would be needed locally for the 30% match. Milkman reported total funds allocated for 1988 rehab projects, including all CDBG projects, rental rehab and Section 312 housing rehabilitation, was $654,000. Milkman noted there were 49 projects, including 73 housing units. Milkman reviewed the proposed policy for placing liens on mobile/manufactured homes receiving housing rehabilitation funds. Milkman said the County Treasurer stated a certificate of security interest can be placed on a mobile home. Milkman introduced Marcia Hale, half-time CDBG City staffperson. Hale explained that Paul Kavanaugh (an area resident) surveyed neighbors Initially, and a Planning Intern did a telephone survey to obtain income levels and housing rehab a73 Committee on Community Needs January 17, 1989 Page 4 needs information. Results of the surveys demonstrated 60-70% of the residents in the area were low -moderate income and 60-70% of the dwellings were rental units. Milkman said there are a number of two-bedroom units in the St. Clements street area; the rental rehab program is required to concentrate on 2 -bedroom and larger units. ASSIGNMENTS FOR THE 1989 CDBG MONITORING PROJECTS: The CCN members volunteered to monitor the projects as listed: Project CCN Member Housing Rehab Program Cedarwood Neighborhood Center/Headstart Elderly Services Agency Small Repair Program Youth Services Facility Exterior Renovation Hillcrest Family Services Renovation Curb Ramp Installation Project Hoover Elementary School Ramp & Playground Facilities Potters' Studio Accessibility Project W/MBE Assistance Human Service Agency Funding City Council Liaison Federal and State Legislative Watchdog SUGGESTIONS FOR COMMUNITY DEVELOPMENT WEEK ACTIVITIES: New member Becker Patrick Kuhn New member Ruff Snider Starr Cooper Patrick Rawland Rawland CCN members and CDBG staff discussed suggestions for Community Development Week, scheduled for March 24-31. Milkman stated public awareness and lobbying Congress are two goals for Community Development Week. Leshtz suggested the event should be called Community Development and Housing Week. Rawland, Starr, Cooper and Kuhn volunteered to serve on the Community Development Week planning committee. CCN members stated an agency should be nominated for the Audrey Nelson Community Development Achievement Award. Leshtz suggested that an agency director may be able to assist with the application for the award. Moved by Leshtz seconded by Cooper, to contact Handicare regarding the award. Meeting adjourned at 4:55 p.m. d97,3 PRELIMINARY MINUTES Subject to Approval DESIGN REVIEW COMMITTEE THURSDAY, FEBRUARY 9, 1989 - 4:00 P.M. SENIOR CENTER EXERCISE ROOM MEMBERS PRESENT: Amert, Haupert, Nelson, Novick, Seiberling, Sinek, Welt MEMBERS ABSENT: deVries, Nagle, Waters STAFF PRESENT: Cain; Terry Robinson, Parks & Rec.; Tworek GUESTS PRESENT: Butch Forbes, Iowa -Illinois Gas & Electric; George Mihalopoulos, George's Gyros RECOMMENDATIONS TO CITY COUNCIL None. CALL TO ORDER Chairperson Novick called the meeting to order at 4:09 p.m. Guests were noted and introduced. APPROVAL OF MINUTES OF THE NOVEMBER 17, 1989, MEETING Haupert moved, seconded by Sinek, to approve the minutes as submitted. The motion carried 6-0. CART APPEARANCE EVALUATION FOR CITY PLAZA VENDOR APPLICATIONS Cain reported that there were five applications for the six locations available for vending carts in the Plaza area. Cain then passed around photos of the carts submitted by the applicants. It was noted that Shwarma's did not submit a photograph. Seiberling asked if there was a way to deter the accumulation of garbage and placing of vendors' materials in the flower beds, especially nearest the fountain. Cain stated that the vendor who was nearest the fountain last year did not reapply. She said the City attempted to monitor this and cautioned vendors not to place supplies on or in the planters. Novick asked if the Popcorn Wagon was allowed to sell T-shirts. Cain said that she thought it was acceptable under the vending regulations. Haupert noted that all the applicants had been evaluated last year and no new pictures were submitted. He moved, seconded by Welt, to recommend that the five applications of City Plaza vendors for evaluation of cart appearance be rated the same as last year. The motion carried unanimously. Cain will inform the applicants of the results of the evaluation. REVIEW OF LANDSCAPING PROPOSAL FOR EAST WASHINGTON STREET TRANSFORMER Cain passed around a drawing of the area where the transformer is to be installed. Butch Forbes, Iowa -Illinois Gas & Electric, stated that the appearance would be similar to the transformer on Dubuque Street. Both transformers are low profile, but the new one will be five inches taller due to its capacity. With regard to the plantings around the transformer, Terry o? 7f t- Design Review Committee February 9, 1989 Page 2 Robinson, Parks and Recreation, said the biggest problem with a berm would be catching trash. As a result, the transformer will be installed by leveling the berm and placing the pad at brick level. The transformer pad will create a two- inch variation in the level and mulch will be placed around the pad to make it look level. The procedure will keep the transformer below the sight -line of pedestrians. The two Shubert Choke Cherry trees currently in the island will be removed and replanted, and new trees of similar species will replace them upon completion of the transformer installation. It was noted that the Committee would like the existing trees to be replanted in the downtown area; Haupert and Seiberling asked if the trees could be placed in the planters on the south side of the Library to provide needed shade there. (Amert arrived at 4:30.) Robinson was asked to describe the planting to be done around the transformer. Robinson said that the plantings would be much the same, but with a denser twig pattern to hinder catching trash. The area around the door of the transformer will remain unplanted for access, but the door is on the street side of the planter and will not be noticeable to pedestrians on the sidwalk. Forbes stated they would start work by the end of April or early May and the Committee will be updated on the progress. (Nelson left at 4:45.) COMMITTEE BUSINESS Election of Officers. Novick asked the Committee for nominations and/or volunteers for the chairperson and vice -chairperson positions. Haupert nominated Amert as chairperson. Welt seconded the motion, and the motion carried unanimously. Haupert then volunteered to be the Committee's vide -chair. Welt seconded Haupert's decision, and the Committee elected Haupert by unanimous vote. Cain stated the City will soon be distributing handbooks for Board and Commission members, and she handed out regulations on the Open Meetings Law to the new officers. Pro ress Re ort on Slide Show Subcommittee. Novick stated that Sinek will be he ping w t t e Subcommittee since NagTe is out of town. COMMITTEE DISCUSSION Novick congratulated Haupert for winning the 1989 Chamber of Commerce Award for Community Beautification for his work on the Adopt -A -Bed Program. Cain noted that Haupert sent a letter of concern to the City Council regarding a proposal to erect a "peace pole" in the Plaza Mini -Park. Committee members shared his concerns about placing the memorial in that area. The Committee chairperson has been invited to attend the public hearing for the FY90 Budget and interested members can attend as well. The hearing is scheduled for February 28 at 7:30 p.m. in the Council Chambers. Members asked about monies budgeted for downtown maintenance and replacement of plantings. Seiberling asked a 7 I- Design Review Committee February 9, 1989 Page 3 if the City could contract out some of the work. Cain noted the Superintendent of Schools had recently talked about district cost -savings achieved by contracting for the maintenance of school grounds. Cain will get additional information to Amert for consideration of a statement to the City Council in support of allocating monies for downtown maintenance. ADJOURNMENT The Committee scheduled their next meeting for March 16 at 4:00 p.m. The meeting was adjourned by Chairperson Novick at 5:05 p.m. a7�