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HomeMy WebLinkAbout1989-02-28 Bd Comm. MinutesMINUTES IOWA CITY HOUSING COMMISSION FEBRUARY 14, 1989 IOWA CITY PUBLIC LIBRARY - ROOM A MEMBERS PRESENT: Dawson, Hulse, Coty, Williams, Stadtlander MEMBERS ABSENT: Moore, Parden STAFF PRESENT: Milkman, Barnes, Seydel, Stroud OTHERS PRESENT: David Hughes CHANGES/AMENDMENTS TO MINUTES OF PREVIOUS MEETING: Change in DISCUSSION section, eighth line, beginning of sentence add, "Moore said the area..." RECOMMENDATIONS TO COUNCIL: To include St. Clements Street neighborhood in the Rental Rehabilitation Target Neighborhoods for the Rental Rehabilitation Program. MEETING TO ORDER: 9:06 AM by Vice -Chairperson Dawson MINUTES: Milkman requested a clarification in the DISCUSSION section, eighth ink e, sentence should begin: "Moore said the area...". Motion to approve the minutes of January 10, 1989, as amended was made by Hulse, seconded by Coty, carried 5-0. HOUSING COMMISSION VACANCIES: Terms will expire 5-1-89 for three Housing Commission members: Dawson, Williams, Moore. Vacancies were announced at the 1-24-89 City Council Meeting. Deadline for applications is 3-2-89 at the City Clerk's office and appointments will be made 3-7-89. Dawson said she will not seek reappointment. Both Moore and Williams said they would reapply. Williams will replace Hulse effective February, 1989, as the Housing Commission representative on the Committee for Community Needs. HOUSING/RENTAL REHABILITATION - Barnes Owner -Occupied - 841 Seventh Avenue: Application not complete at this time, will be presented at the March meeting. Discussion of Eligibility for Rehabilitation - River City Coop Barnes presented handouts: River City Housing Collective brochure, Summary of Requirements for Housing Rehabilitation Programs, and Section 8 Fair Market Rents and Income Limits. David Hughes was present to answer any questions about the two houses in need of rehabilitation which are located at 325 South Lucas (single-family, four bedrooms) and 802 East Washington (10 rooming house). Hughes stated ownership is a non-profit organization. Barnes stated an appraisal would need to be completed for after rehabilitation value for 325 South Lucas property. This unit would help to meet the rental rehab goal of fixing up properties with two or more bedrooms, however, the units do collect more than the Fair Market Rent. The rehab staff requested the Commissions' views on whether to proceed with an appraisal in light of the rent amount. Consensus of Housing 33` Commission members was to first obtain from the Legal Department eligibility approval re: Coop/Collective ownership status and then to proceed with the appraisal. The Commission felt that these properties do provide affordable housing. TARGET NEIGHBORHOOD EXTENSION - RENTAL REHABILITATION PROGRAM: Milkman Milkman presented a handout map of the current Neighborhood Improvement Areas and a request to include the St. Clements Street Neighborhood in the Rental Rehabilitation Target Area. The area contains a large proportion of two-bedroom rental units occupied by low and moderate income households. A Public Hearing was held February 7, 1989, and City Council received positive comments. Final approval by the City Council will be authorized February 28, 1989, contingent on Housing Commission recommendation. Motion to recommend to City Council to include St. Clements Street Neighborhood as a Target Neighborhood for the Rental Rehabilitation Program was made by Hulse, seconded by Coty, carried 5-0. COORDINATOR'S REPORT - Seydel Section 8 and Public Housing Update Housing Assistance Payments for February 1, 1989 192 Vouchers $ 53,921.00 472 Certificates $110,720.00 Public Housing income for January, 1989, $8,634.00. One vacancy currently being offered. Fourteen (14) applications for rental assistance submitted for approval. All three programs are doing well financially. Budget Amendments to adjust administrative charges and other minor changes will be completed before the end of the fiscal year, June 30, 1989. Seydel stated a number of questions and problems from applicants have arisen as a result of the HUD Federal Preferences which were implemented 7-13-88. A letter of notice to applicants whose name has reached the top of the waiting list and cannot prove a Federal Preference is currently being used. This letter informs applicants of their right to a meeting with the Housing Coordinator to explain the determination to deny their Federal Preference. Seydel stated the Iowa Finance Authority is scheduling meetings in Iowa to provide specific information about the new Housing Assistance Fund (HAF), which is designed to aid in the delivery of decent, affordable housing for low and moderate income Iowans, and other IFA programs. Seydel and Nugent plan to attend the February 22, 1989 meeting to be held in Cedar Rapids. DISCUSSION - None ADJOURNMENT: Motion to adjourn at 10:04 AM was made by Hulse, seconded by Coty, carried 5-0. Approved by: Benjamin J. Moore, Chairperson 334 MINUTES IOWA CITY AIRPORT COMMISSION TUESDAY, JANUARY 17, 1989 IOWA CITY TRANSIT FACILITY MEMBERS PRESENT: Pat Foster, Richard Blum, John Ockenfels MEMBERS ABSENT: Harry Lewis, Robert Hicks STAFF PRESENT: Ron O'Neil, Bill Sueppel, Cheryl Tworek CALL TO ORDER: Chairperson Blum called the meeting to order at 7:31 p.m. Attendance was noted and a quorum of the Commission was present. INTRODUCTION OF GUESTS/APPROVAL OF MINUTES OF DECEMBER 20 1988 MEETING: Blum noted that Charlie Ruppert, Jim Jacob and Ray Murphy were attending as guests. As there were no objections, Blum stated that the minutes of December 20, 1988, stood approved as circulated. PRESENTATION OF BILLS: The list of bills was presented by O'Neil. Foster moved to approve the bills as presented. Ockenfels seconded the motion and it carried unanimously. PUBLIC DISCUSSION: Jim Jacob, of Van Winkle and Hart Engineering, was present to discuss the electrical situation at their leased office at 1701 S. Riverside Drive. Jacob stated that there are voltage problems when their Xerox machine was running. As a result, the copier is being repaired and Van Winkle, et al., plans to send the $500 bill to the Airport Commission. Jacob said that the office was suitable to their needs except for the electrical problem. The Commission discussed the cost to run new electrical service to the office, but cost was a great concern. Blum stated that this problem will be put on the next meeting's agenda for discussion. A subcommittee of Foster and Lewis was appointed to look into the Commission's options. ITEMS FOR DISCUSSION: A. Aircare Presentation - O'Neil stated that cooperation should be maintained between the Commission and the Aircare Service. Ray Murphy, of the Aircare Service, was present to speak to the Commission. Murphy stated that there needs to be greater awareness of the helicopter launches involving patient transfers. Murphy said the service occasionally has to fly into the airport pattern. Problems could occur with heavy traffic generated by home football games and with student pilots not familiar with all the rules of aviation. Murphy said there was a need for weather reporting and observation capabilities, since Cedar Rapids was losing their FSS. Murphy also noted that four other life care units were utilizing the 337 MINUTES IOWA CITY AIRPORT COMMISSION JANUARY 17, 1989 PAGE 2 launch area, making air travel busy. O'Neil said that the weather reporting was important and efforts were being made to obtain the service in Iowa City. Murphy said that letters of support could be obtained from hospital administration and the chief pilot for Aircare to help gain state and federal support for the weather equipment. Blum stated that there should be clearer communication so that Aircare may leave the roof safely. Future meetings between the Commission and Aircare were discussed briefly. Lease Chances = Sueppel stated the revisions to the leases have to be adopted by resolution in order to comply with the AIP Grant No. 3-19- 0047-01. The three leases that must be amended include Iowa City Flying Service, Van Winkle and Hart Engineering and Iowa City Landscaping. Additional language must also be added to the Dane Farm Lease. The tenants have been informed and must sign the revised leases. Ockenfels moved to adopt the resolution to include non- discrimination language in the above-mentioned leases. Foster seconded the motion. As there was no further discussion, O'Neil took a roll call vote. The motion carried with absences noted. CHAIRMAN'S REPORT: Chairperson Blum had nothing to report. COMMISSION MEMBERS DISCUSSION: Foster told the Commission that he had consulted with the fixed -base operator to determine how to repair the floor in the main lobby area of the airport. The FBO said the best option was to carpet the entire area and place a runner along the counter. Ockenfels felt that tiling the heavy traffic areas was a more efficient option. Blum suggested that pricing be done on the cost to install both carpet and tiling. O'Neil said he would look into the issue. Ockenfels then stated his desire to provide a pancake breakfast for the Pilots. O'Neil said that a gentleman was interested in holding a four-day balloon event in the area over Labor Day weekend. If this is pursued, it was felt that a pancake breakfast would be best held on this weekend. Ockenfels also mentioned a one -day event to get a wide range of pilots into Iowa City. O'Neil said he would check on different options. Foster said the exterior west wall on the shop building is deteriorating due to moisture. The problem needs to be resolved, but no work can be done on the wall until spring. Mr. Jones had expressed an interest in raising the roof to accommodate larger planes. The Commission decided to contact Mr. Jones and proceed with repairs if no response was made to changing the roof. ADMINISTRATIVE REPORT: O'Neil said that any changes to make the terminal building handicap accessible would require the whole building to be accessible, according to the Building Inspection Office. 357 MINUTES IOWA CITY AIRPORT COMMISSION JANUARY 17, 1989 PAGE 3 O'Neil stated that the AIP leases were completed and sent. Within the next few weeks all the special exceptions should be taken care of. In addition, the easements were being pursued and the survey results had been sent to the appraiser. SET NEXT REGULAR COMMISSION MEETING: The Commission concurred to make February 21, 1989, at 7:30 p.m. the date of the next Airport Commission meeting. ADJOURNMENT: Foster moved, seconded by Ockenfels, to adjourn the meeting. The meeting adjourned at 9:13 p.m. Minutes submitted by Cheryl Tworek. Richard Blum, Chairperson 337 MINUTES PARKS & RECREATION COMMISSION FEBRUARY 8, 1989 MEMBERS PRESENT: Henry, Hesse, Hradek, Malloy, Steinbrech, Watson, Welk, Willis MEMBERS ABSENT: Weideman STAFF PRESENT: Carroll, Coffin, Howell, Kriz, Trueblood GUESTS PRESENT: Charlie Ruppert FORMAL ACTION Moved by Steinbrech seconded by Henry, to TAKEN: approve the minutes of the January 11, 1989 meeting as written. Unanimous. Moved by Hesse seconded by Watson, that the frisbee golf course and west landfill asphalt runway items be stricken from the_ CIP list. Unanimous. Moved by Watson seconded by Malloy, to a2prove the FY'90 budget as submitted by the Department and modified by the City Manager. Unanimous. Moved by Steinbrech seconded by Hradek, to adopt as the statement of coals and objectives the list as submitted, with the addition of investigation of the development of Ryerson's Woods. Unanimous. CITIZEN The commission briefly discussed the latest SURVEY: synopsis of the citizen responses to the Parks and Recreation Department's survey. DEPARTMENT'S Trueblood reviewed excerpts from the total BUDGET: budget pertaining to the entire Parks and Recreation Department. Willis noted the percentage of growth of the expenditures and receipts over the three year plan. After reviewing the list of capital improvement program projects not funded, the commission felt the frisbee golf course and west landfill asphalt runway projects should not be included. Willis stated these items were survivors of a list that was made of items that staff felt were viable CIP options. The consensus of the commission was that this list should be comprised of items that the staff and commission feel are necessary and are planning on doing. Moved by Hesse, seconded by Watson that the frisbee golf course anTweEt— be stricken from the CIP list. Unanimous. 338 Willis noted that costs for design only had been budgeted for the proposed parks and recreation complex adjacent to the new wastewater treatment plant. He asked about the status of budgeting and scheduling the implementation of the project. Trueblood stated a schedule had not been drawn up. He noted the commission's program statement for the complex would be discussed at an informal city Council meeting in March. With regard to Forestry's budget, it was noted that the city Manager is recommending approval of the division's request for a $50,000 bucket truck. Trueblood stated he drafted a memo setting out the projected expenses and savings over 15 years, the life expectancy of the truck, and the city would save approximately $200,000 over the 15 year period if the truck is purchased. Willis asked the commission if they wanted to express support, opposition or neutrality. The consensus of the commission was it should be strongly supported. Hesse asked if additional personnel would be needed, and Trueblood indicated that none would be needed as a result of purchasing a bucket truck, but he would like to see an expanded division some day. Moved by Watson seconded b Malloy to approve the FY'90 budget as submitted 0 the Department and modified by the City Manager. Unanimous. COMPREHENSIVE Steinbrech reported on the Comprehensive PLAN: Plan meeting held January 23, 1989, wherein the neighborhood open space plan was discussed. Steinbrech stated the plan was left essentially intact with the possible exception of allowing more credit for school grounds and areas with large city parks when calculating acres of open space needed in various areas. He noted the commission is to receive a copy of the neighborhood open space plan portion of the Comprehensive Plan before it goes to the City Council. GOALS AND Willis distributed a written list of goals OBJECTIVES: and objectives for 1989 which was developed at last month's meeting, a copy of which is made a part hereof. With regard to public relations activities, Willis stated he intended to appoint a commission member to draft a public relations plan, and asked -2- 338 members to contact him if there were interested in doing this. Willis asked if there were any additions to the list of goals and objectives. Steinbrech stated the commission should begin the planning stage for the development of Ryerson's Woods, thereby being prepared if and when funding becomes available. Moved by Steinbrech, seconded by Hradek, to adopt as the statement for goals and objectives the list as submitted, with the addition of investigation of the development of Ryerson's Woods. Unanimous. RIVERFRONT Hesse reported that the last Riverfront COMMISSION: Commission meeting was a joint meeting with the Planning and Zoning Commission to discuss the river corridor overlay zone. They are proposing that the present 30' setback from the riverbank requirement for developments be changed to a 30' setback from the floodway encroachment line. Also, Melody Rockwell will be applying for a grant from the I.D.O.T. to complete the river trail from the Art Museum to Iowa Avenue and from Iowa Avenue south to Burlington. PARK AND Henry reported that Reggie Prince will be RECREATION moving this summer and would be resigning FOUNDATION: from the Parks & Foundation Board at that time. COMMISSION Malloy informed the commission that she read TIME: in her church's Sunday bulletin where the Ecumenical Peace Committee was contemplating putting a peace pole in Blackhawk Mini -park. Hradek asked about the usage of the ice skating ponds at City Park. Hesse noted they have been used a great deal this year as compared to last year. Trueblood stated more effort has been made this year in getting the ponds cleaned on a daily basis when the ice is safe to skate on. Willis stated he was talking with a friend who was commenting about the Iowa Games. He stated he would like the department to think long term about hosting the Iowa Games. He also reminded commission members about their "required" attendance at the workshop for the board and commission section of IPRA on Monday, April 3, 1989. -3- 338 DIRECTOR'S Trueblood distributed Forestry's Program REPORT: Evaluation. He stated the program evaluation was done at the request of the City Manager, whose ultimate goal is to do a program evaluation for every city department and division. Watson noted that the division was meeting its goal of trimming every street tree once every seven to eight years. He asked if the division has been able to do this, why does it state there is a need for additional personnel. Trueblood stated the division was meeting this goal with the current level of equipment and staff, but would like the goal expanded. Hradek stated she felt Terry Robinson did a terrific job with the small crew he has. The commission was provided with a revenue/attendance report covering July -January, FY'89, for the Mercer Park Aquatic Center. ADJOURNMENT: Moved by Henry, seconded by Watson, to adiourn (7:40 p.m.). Unanimous. -4- 338 i PARKS AND RECREATION COMMISSION 1989 GOALS AND OBJECTIVES 1. COMMISSION - COUNCIL RELATIONS Objective - Improve upon the existing close relation with the council to maximize the ability of the commission to competently advise the council Means to Achieve - Provide for regular council meeting coverage - Attend all important meetings - Arrange for informal "State of Commission" talk 2. COMMISSION - "CONSTITUENCY" RELATIONS Objectives - Enhance the existing good relationship between the staff and the public - Maximize public input into commission policy-making - Increase public knowledge of the commission, its members and functions - Communicate to the public and to park and recreation consumers "larger" park and recreation issues - Improve communications with related groups Means to Achieve - Appoint committee for "public relations" - Hold public hearings on important issues - Meet with presidents of major related groups - Study newsletter 3. IMPROVEMENT OF POLICY-I4AKING FUNCTION Objective - Increase the commission's familiarity with and proficiency in formal long range planning processes as a possible first step in such a process Means to Achieve - Schedule commission seminar on the subject 339