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HomeMy WebLinkAbout1989-03-07 Council MinutesInformal Council Discussion February 14, 1989 Informal Council Discussion: February 14, 1989, at 6:00 p.m. in the Council Chambers in the Civic Center. Mayor John McDonald presiding. Council Present: Larson, Kubby, Courtney, McDonald, Ambrisco, Balmer, Horowitz. Staff Present: Atkins, Helling, Timmins, Karr, Smith, Kimble, Vitosh. Tape Recording: Reel 89-12, Side 2, 1 -End; 89-13, Side 1, 1 -End, Side 2, 720- 524. Refuse Collection - Proposed Financial Plan FY90-FY92 page 221 Atkins stated the services as proposed in the budget are substantially unchanged; the residential refuse rate in FY92, $7.50, is only an estimate; then the City will likely be fully involved in recycling efforts by FY92 which may require additional crews. Atkins noted there have been the same number of refuse workers since 1980 and about 1,000+ units of new housing have been added since 1980. Atkins proposed selecting certain areas of Iowa City and trying contractual services. Atkins said the refuse collection management needs experience in contract service; it would allow experimentation with the pick up service; and would diminish pressures on the existing crews. Atkins said the City would continue the billing process and the City can set all types of standards with the contracted service. Ambrisco emphasized the present refuse collection system is efficient. Atkins said present refuse collection would not be jeopardized. Atkins said source separation and separate pick up is inevitable and a thoughtful and deliberate policy is needed. Atkins said as the proposal for contracted service is developed, information will be presented to City Council. Atkins said there is a goal of 10% waste reduction at the landfill in four years and staff is now keeping records of refuse reduction efforts. Council discussed refuse reduction. Atkins said Iowa City is going to have to develop programs other communities will accept. Horowitz said JCCOG and the Rural Policy Board need to be involved. Atkins said businesses and industries need to be involved also. Kubby noted other communities, such as Minneapolis, have successful programs. Broadband Telecommunications. page 239 Atkins said Broadband Telecommunications is now set up as an enterprise fund. Atkins said discussion of policy issues should wait until the Non -Profit Organization is established. McDonald said Broadband Telecommunications should be scheduled for discussion. Road Use Tax, page 249 Atkins said the state is still making decisions regarding distribution of road use tax monies; street lighting, traffic engineering and street maintenance is funded 100% from road use tax funds; and this budget recommends renewal of the street overlay program. Atkins recommended using the reserve position in road use tax as a match whenever possible to federal and state programs for capital projects. Atkins also recommended a "pay as you go" policy, as much as possible, for capital projects. Horowitz inquired about the extra width paving. Kimble said when extra width paving is required, the City pays the cost of collector and arterial street paving in excess of 28' in width. Kubby asked about the railroad crossing signals. Atkins explained the City contributes about $2,000 per crossing through a state program. Capital Projects, page 298 Atkins recommended that the City's money be used in the form of a match and use a "pay as you go" policy, where practical, with respect to capital projects. Balmer asked if smaller projects should be funded with something besides G.O. bonds. Vitosh stated that for established parks, the City can do improvements to those parks using central corporate purpose bonds. Vitosh said several projects can be combined under one bond issue. Vitosh explained that she recommends the use of G.O. bonds because in the past, monies were not available from general revenues for park projects. Larson asked how much extra a project costs if bonds are used. Atkins said a rule of thumb is that project costs are doubled when bonds are used. Courtney requested information regarding location of the proposed City Park restroom project. Kubby inquired about the Hickory Hill Park erosion problems. Atkins stated Parks and Rec. Director Trueblood has been contacted and will report back to Council. Summit Street Bridge In response to Horowitz, Atkins said the Summit Street bridge will be entirely replaced and the project is high on the state's priority list. Pier Scour Elimination Horowitz asked if there is a problem with the Burlington Street Dam. Atkins said pier scour elimination is for the Park Road bridge and the Burlington Street Dam is owned by the University and they have been contacted regarding cracks in that dam. South Plant Park Atkins recommended that design work on the proposed south plant park be paid for through the parkland acquisition fund. Horowitz stated parkland acquisition funds should be used for replacement of the City's inner city greenspace. Councilmembers discussed use of the parkland acquisition fund and the need for additional park space. Horowitz left meeting at 6:45 p.m. Pollution Control Operation, page 210 Balmer inquired about the proposed capital outlay for two dump trucks. Kimble explained the trucks will be used to haul grit and screenings from the landfill. Equipment Maintenance, page 284 Balmer asked if the proposed $481,560 in capital outlay is an average. Atkins said yes. Balmer inquired about the flusher truck. Helling said the flusher truck is used in pollution control. Helling explained that all vehicles are on a replacement schedule. Atkins said equipment replacement is budgeted each year. Central Supply, page 290 Balmer inquired about the $20,000 designation for photocopiers. Vitosh said $20,000 will purchase one photocopier, the City owns all of its photocopiers, and a new photocopier has a useful life of approximately -8 years ioservice sh said costs to City departments for copying is 44 per copy Y hasa Statea aBank originally contrct for hicontributeddthe camera ing eto Iowa City. Vitoshment camera, explained noted the camera is used to license taxicab drivers, for employee IDs and Housing Inspector IDs. Kubby asked how much paper the City uses and what is being done regarding using recycled paper. Vitosh said a letter has been sent to 60 different vendors to obtin and twoamillionrpagesnpergyearnand the copiersrcopythe verity 800P000tShop copiesprints per year. Data Processing, page 94 Balmer inquired about the proposed capital outlay for eight terminals. Atkins explained the proposal to set-up a terminal at each Councilmember's resident to provide a quick means of providing information through electronic mail to Councilmembers. Councilmembers and staff discussed the need for electronic mail. Karr noted that an electronic mail system would need to be modified to fit the City's need and electronic mail offers an easy way for Councilmembers to receive information. Courtney proposed budgeting the eight terminals in FY91. Council concurred. Horowitz returned to the Council meeting at 7:00 p.m. Parking Fees Atkins said parking fee increases are budgeted for in FY91. Ambrisco stated he is opposed to increasing ramp or other parking fees. Ambrisco asked if the Holiday Inn contract will be amended when the additional two floors are open. Vitosh stated the Holiday Inn has not requested additional parking. Vitosh noted the Holiday Inn has not exceeded the maximum allowed in the parking agreement. Courtney asked Council to consider opening the Capitol Street ramp to permit use. Vitosh said the Capitol Street ramp was full when there was ramp construction and during football weekends. Vitosh stated Council will receive recommendations allowfrom staff to l Street ramp. that presentlythe a parking permits h re about 100peopleperadayothat pay for full-day Vitosh in the Capitol Street ramp. Horowitz stated parking needs to be looked at along with transit and a more comprehensive transit survey is needed. Councilmembers discussed parking and transit issues. McDonald stated parking and transit will be scheduled in the near future for discussion. Fund Balances Atkins said the City has settled with AFSCME; the minimum wage level is still undecided; and the SEATS contract for evening service may need additional funds. Atkins stated the budget could be funded by property tax increases of 2.9% in FY90, 4.3% in FY91, and 6.3% in FY92. Atkins said under this plan of tax increases, fund balances are estimated in FY90 - 14.2%/$2.5 million, FY91 - 11%1$2.1 million, and FY92 - 9.9%/bl.l million. Atkins noted staff is estimating a spurt ofinflation in FY92. Courtney stated a $2.5 million fund balance is too large Atkins said period. Council proposed discused th se amount ofthe overathreeyearperifund balance. 4 Atkins recommended presenting the proposed budget at the public hearing on February 28, 1989, with property tax increases of 3.5% in FY90, 4% in FY91, and 6% in FY92 as originally proposed and to finalize changes at the public hearing. Council Salaries Courtney proposed increasing City Council salaries. Courtney noted it has been six fiscal years since Council salaries have been adjusted and it is a mistake for legislative bodies to hold off on pay increases for many years and then double and triple them. Courtney said Council salaries should be reviewed on a regular basis. Council discussed Council salaries. Karr noted that by law, City Council cannot give itself a pay raise and it can only authorize an increase during an election year for the next Council. The majority of Council did not support increasing Council salaries. Meeting Schedule McDonald stated a public hearing for the proposed budget is scheduled for February 28, 1989, at 7:30 p.m. and final consideration on the budget is scheduled for March 7, 1989. Vitosh distributed the schedule for the TV -cable casting of the budget video presentation. Meeting adjourned at 7:50 p.m. Informal Council Discussion February 21, 1989 Informal Council Discussion, February 21, 1989, 6:35 P.M. Mayor John McDonald presiding. Councilmembers present: McDonald, Balmer, Larson, Kubby, Horowitz, Courtney. Absent: Ambrisco. Staff present: Atkins, Helling, Karr, Timmins, Schmeiser, Beagle, Schmadeke, Smith. Tape-recorded Reel 89-13, Side 2, 541-1; Reel 89-14, Side 1, 1-438, Side 2, 438-1. PLANNING AND ZONING MATTERS: Reel 89-13, Side 2 A. B. C. Schmeiser explained that this amendment would make the provisions of the high-rise ordinance of the Zoning Ordinance consistent with the Uniform Building Code. No Council comment. Schmeiser presented a preliminary plat of Rochester Heights to Council. Balmer asked about the number of lots on the plat. Schmeiser stated the plan does meet the minimum lot requirement, 8,000 square feet per single-family lot/five dwelling units per acre, which is the RS -5 single-family designation for the area. Balmer asked about the value of the residence. Beagle said $49,100 is the value of the construction minus the land costs. Schmeiser stated the water pressure has also been a problem on the east side of Iowa City and this subdivision won't diminish that pressure. Schmeiser explained the water volume is present but, because of the higher elevation, the pressure is not as great. Horowitz asked if a lift station would be needed. Larry Schnittjer said a lift station and water pressure are two different things. Kubby asked if there are assurances that the applicant will apply for and be able to tie into the Southeast Interceptor. Schmeiser explained that the sewer the subdivision will eventually tie into is a sewer that doesn't yet exist and at such time as the sewer is constructed, they would be required to hook into that sewer. Kubby asked how a developer can put up a sign stating "Subdivision coming" before the City gives approval for the subdivision. Schmeiser said a developer has to meet Minutes informal Council Discussion February 21, 1989 Page 2 a the requirements of the Subdivision Ordinance and at such time the developer meets those requirements, the City would have to approve the plat. Schmeiser said the developer has the right to subdivide a property provided that developer meets all the requirements. Horowitz asked if firefighting is affected by the water pressure. Schmeiser stated the Water Superintendent has said the water pressure would not affect fires for single-family dwellings, but there could be a concern for larger buildings. Courtney said the City's pumper truck can be used. Horowitz asked if the design of the streets is acceptable to the Fire Department. Schmeiser said yes. Schmeiser presented the preliminary plat of Capitol View Apartments, Part Two. Schmeiser distributed to Councilmembers correspondence received from Mr. Launspach. Schmeiser said questions raised by Mr. Launspach have been responded to by Dick Frantz (response attached). Regarding drainage concerns, Schmeiser explained the building must be retrofitted with a proper downspout/gutter drainage system which would carry the stormwater into a private sewer which would run into the public storm sewers on South Capitol Street. Kubby asked if the Planning and Zoning Commission still had concerns about drainage. Schmeiser said no. Planning and Zoning Commission member Cooper stated concerns were raised about other drainage. Beagle stated the drainage issue is associated with the building permit stage of the project; once the LSRD is approved, it would be incorporated in the design of the building; and the plan will need to conform to the Uniform Building Code which addresses stormwater management and how drainage is to be handled for the project. Horowitz said the developer has had experience developing the amount of land under what is required for a stormwater management system. Horowitz raised concerns about the potential for creating water problems as seen on Oakcrest Street. Horowitz asked if the proposed development will sufficiently handle stormwater drainage. Beagle said the stormwater management regulations apply to residential development projects in excess of two acres and this particular project is approximately 18,000 square feet. Beagle said the building does have to provide for stormwater drainage off the building through the use of downspouts. Schmeiser explained the two acre minimum lot size requirement at which stormwater management applies was an arbitrary number established at the time the Stormwater Management Ordinance was developed. Schmeiser said the two acre minimum was used because that was also the size required for a Large Scale Residential Development plan. Horowitz noted the drawing of the proposed building is plain -looking. Minutes Informal Council Discussion February 21, 1989 Page 3 E. Timmins explained the placement of the transformer was as per the exhibit in the agreement, staff does not yet have an exhibit and it does not show on the LSRD plan. Timmins recommended that Council approve the resolution approving the agreement and staff will make sure a proper exhibit will be included. Timmins noted the agreement provides for engineering review and approval of the location. Kubby inquired about parking requirements. Schmeiser said one parking space per unit is required. PETERSON'S SECOND SUBDIVISION: Reel 89-13, Side 2 Atty. Chuck Mullen explained the subdivision is located in Johnson County, but within the City's two-mile extraterritorial jurisdictional limits. Mullen asked Council to address the issue of the required road surfacing. Mullen reviewed the history of the property owned by Henry Peterson and stated there are currently five residences located on the proposed seven - lot subdivision. Mullen stated residents in the area feel the present road surface is good enough and the residents have agreed that they would participate in the cost of road surfacing if it is required. Kubby said that roads would not be required to be changed unless building permits (for the two remaining lots) were issued. Balmer inquired about the cost for a chip sealed road surface. Mullen said a chipseal surface would cost an estimated $2,500 per resident. Larson requested background information relating to the City's two-mile extraterritorial fringe area agreement. Beagle explained that any property within the two-mile corporate jurisdiction of Iowa City is capable of being annexed into Iowa City. Beagle explained the City tried to set minimum standards that would satisfy the County's needs of providing a credible subdivision in meeting minimum County standards, but also realizing the City may annex the subdivision and need to provide for the necessary utility extensions to the subdivision and improvement to the necessary streets. Beagle said a three-level standard was incorporated into the Fringe Area Agreement: Level I - Considered to be high potential for annexation, Level 2 - Considered annexation potential within five to ten years, Level 3 - Not subject to annexation in the foreseeable future. Beagle said Peterson Subdivision is considered within Level 2 design standards. Courtney asked if the subdivision has to be brought up to City standards at the time of annexation. Beagle said it is not automatic that upon annexation that roadway would be improved. In response to Courtney, Beagle agreed that it is then a political decision if the improvements are paid by assessment or tax monies. Courtney noted that the frequency that assessment projects tend to get voted down was discussed at a Planning and Zoning Commission meeting. Beagle said staff and the Planning and Zoning Commission found it difficult to distinguish this development from any Minutes Informal Council Discussion February 21, 1989 Page 4 other subdivision within the County that falls within the Level 2 design standards. Larson asked if it is possible to require the residents to bring the road up to City standards when the subdivision is annexed by Iowa City. Beagle said not through this development proposal and that is an issue that will be addressed at the time of annexation. Beagle said after annexation up and to the point the road is improved to City specifications, he does not know if the road is subject to City maintenance and repair. Regarding enforcement, Beagle said it is the obligation of the County to enforce the ultimate standards to which streets and other improvements in the subdivision are to be constructed and prior to the issuance of any building permits and release of certificate of occupancy, those roadways and other improvements would have to be installed. Council agreed to not waive the requirements for the subdivision. PROPERTY ACQUISITION FOR SEWER PROJECT: Reel 89-14, Side 1 Council agreed to defer discussion until after their formal meeting. UMTA SECTION 9 TRANSIT OPERATING ASSISTANCE ALLOCATION FORMULA: Reel 89-14, Side 1 Council discussed the allocation formula for Section 9 operating assistance as outlined in Davidson's February 13, 1989, memo regarding Agenda Item No. 3: Consider modification of UMTA Section 9 Transit Operating Assistance Allocation Formula. Horowitz stated parking should be included in discussion about transit. Council discussed attending the JCCOG meeting for 2/22 when this matter is scheduled. City Council adjourned to formal Council meeting at 7:30 p.m. City Council adjourned from the formal Council meeting back into the informal Council meeting at 8:35 p.m. PROPERTY ACQUISITION FOR THE SEWER PROJECT: Timmins distributed the forms of easements for parcels for the Iowa City Wastewater Facility including the agreements with Heartland Rail Corporation/Hawkeye Land Company/Iowa Interstate Railroad, Proctor 8 Gamble, and Gordon Russell. Timmins said that when such offers are made, some people want more money to which the City replies that the offer is at the appropriate price and has been approved by Council at that price so any changes would require new Council approval. Timmins stated that approach usually works, but if new information causes the appraiser to give a higher price, staff will return to Council with a recommendation to approve the higher price. Timmins said that some people don't like the terms offered in the standard easement, but the City has limited flexibility to change the terms. Timmins said the railroad easement has been modified to not allow any build -over. Timmins reviewed instances that required changes in the standard easement form. Minutes Informal Council Discussion February 21, 1989 Page 5 In response to Horowitz, Timmins said that if a new area is annexed by the City, sewer hook-up is addressed in the annexation agreement. In response to Kubby, Timmins explained that if DNR requires Gordon Russell to upgrade a sewer system in such a way that he could no longer use his current lagoon system, the easement agreement will allow him to connect to the Iowa City sewer system. Timmins explained that no authorization was obtained to allow the Mayor to sign the agreements once the grantor signed easements, but staff requests such a process for these and future agreements because the easements include covenants that bind the City to certain obligations. In response to Kubby, Timmins said that construction delays because of delays in getting easements should not result in additional payments to contractors. In response to Kubby, Timmins said that neighborhood meetings are probably not effective in answering homeowners' concerns because questions tend to be so individualized. Larson said that as a matter of fairness, every effort should be made to begin the projects on schedule. Timmins said that the way the contracts have been let, one major contractor will work on the Southeast Interceptor including the Ralston Creek phases. Another contractor will build the Benton Street Sludge Force Main and both contractors will have enough work and enough property has already been required to allow them to get started. In response to McDonald, Timmins said the City has a part-time Property Acquisition Specialist who has been under contract with the City for three years. Timmins explained it is difficult to get additional experienced help and staff is researching borrowing additional help from a governmental agency in another city. Atkins said the Federal regulations slow the process considerably. Atkins stated that the project is a very big one for a community the size of Iowa City and it strains community resources. Balmer said that it would be a challenge to deal with the temporary closing of streets during construction. McDonald directed staff to proceed with the project and keep Council informed of needs. The meeting adjourned at 9:00 p.m. sp/PC-3 OFFICIAL MfCIL ACTICNS - 2/21/89 The cost of publishing the following this calendar dar yeaings & r for said publication is $ far Iowa City Council, regular mtg., 7:30 p.m. at the Civic Center. Mayor ItDomld presiding. Councilmabers present: Balmer, Cartney, Hravitz, Qby, Larson, Mrponnald. Absent: Arrbrisco. The Mayor proclaimed April 4-11, 1%9, as WM PMNST RACISM WEEK; February 19-25, 1989, as SERTOM4'S FREEDOM WEE(; March 1989 as SOCIAL WK H3'IIH. The Mayor delivered his State of the City message. Moved and seconded that the following iters and recamerdations in the Consent Calendar be reoeived, or approved, and/or adopted as presented: Approval of Official Actions of the regular meeting of 2/7, and the special neeting of 2/14, as published, subject to correction, as recanended by the City Cleric. Minutes of Boards and Caumissions: Historic Preservation Comm. - 1/11; Bd. of Adjustment - 1/11; Bd. of Electrical Examiners and Appeals- 1/25; Riverfront Cam. - 1/18; P&Z Cam. - 2/2; Housing Cam. - 1/10; Civil Service Corm. - 2/1; CCN Cam. - 1/17; Design Review Cam. - 2/9. Permit Motions: Special Class C BeEr/Mne Permit for All American Deli, 269 Old Capital Center. Class E Beer Permit for Drugtavn Nl, 521 Hollywood Blvd. Class E Beer Permit for Hy -Vee Food Store N2, 310 N. 1st Ave. Class E Beer Permit for Wy-Vee Food Store Ml, 501 Hollywood Blvd. Class E Liw Lioase for Wjy- Vee Food Store N2, 310 N. 1st Ave. Class E Liquor License for Hy -Vee Food Store Nl, 501 Hollywood Blvd. Class E Liquor License for Orugton Nl, 521 HollywAod Blvd. Motions: Approving disbursements in the anrwnt of $5,831,233.75 for the period of 1/1 thru 1/31/89, as recamerded by the Finance Director, subject to audit. Approving a taxicab stard for City/Yellow Cab in front of Wilson Sporting Goods on College Street. Correspondence: Petition from 33 businesses located on Highway 1 West regrsting a traffic signal at the intersection of Hudson Avenue and Highway 1 West. Finance Department to publicize a notice of intent to purchase equipment. Bruce Glasgow regarding the Riverfront Cormission's request for commts about a major change in setbacks along the Ioa River. Moro from the Civil Service Cann. submitting certified lists of applicants for Minutes Council Activities February 21, 1989 Page 2 the f011oring position: Police Desk Clerk/Police Department; Assistant SuperintendenVNllution Control; Parking Casbier/Parkinrg Systana. Nam frau the Traffic Ergr. re: Stop sign on S*w Ams at Clark Street; Parking prohibition on Woolf Avenue at River Street; Camnercial vehicle loading 2" on North DbXM Street at whowcr Apartmnts; Stop signs on Frontage Road south of las Highow l West. The ftw declared the notion carried. Moved and seconded that the ordinance to amend the Zoning ordinance to make the setback reWirersrrts for high-rise dwellings in the AM -145 zone consistent with the Uniform Building Cade, be given second vote for passage. The ftw declared the motion carried. Moved and seceded that CRD. 89.3402, VACATE AN LNIMPNTVED PORTION OF FIRST AVENUE BETWEEN J S 13M AND TWE IOWA INMATE RAILWIY, A 360 -FOOT ALLEY BEIWEEM FIRST Aro SECOND AVENUES, AND A 115 -FOOT ALLEY ALONG TWE NORDENU RIG f-OF-W1Y LINE OF lit RAILfOAD, be passed and adopted. Moved and seconded to adopt Res. 89-33, APP UNG THE PRELIMINARY PLAT OF fD BM HUGO, A 20.5 ACRE, 60 -LOT SINGLE-FAMILY RESIDENTIAL SLDIVISICN LOCATED SORDH OF RODESTER AVENUE AND WEST OF SCOTT BOULEVNlD. Moved and seconded to adopt RES. 89-34, APPPDVING THE PRELIMINARY TVD FINAL LARGE SCALE RESIDENTIAL DEVELoRW (LSRD) PLN! FOR CAPITOL VI61 APARIFfNTS, TWO, A 68-LNIT HILI -RISE MMI -FAMILY DUELLING LOCATED AT 612 SUM CAPITOL STREET. The City Manager said the han cO0k for hoard and Cammission nerbers will be distributed to every current comber and will accerp V each appointment letter for new marbers. fecamrndations of the Connittee on Conrwity Needs noted as follow: (1) To endorse the proposed affordable housing project on First Avow. (2) To srove the ec security interest gs certificate st to manufactured ha sreceiving housing rehabilitation assistance. (3) To Fated the boundaries of the City's Rectal Rehabilitation Program to include the St. Clements Street area. (4) To endorse the concept of using housing rehabilitation funds to roatch State historic preservation grant funds to survey older properties in the North Side. Moved and seconded to adapt RES. 89-35, AITNURIZING THE CITY PY fa TO WiT AN MUM OFFER TO R.F21VLSE FOR PARCEL N9. BSI.11, IN CONNECTION wren TPE BDM STREET INTERCEPTOR pRDJECT APD FOR PpZa NO. SISC.13, IN CCNECTION WITH THE SCLPTiw 191ERLEPTOR SEWER Pmw- Mirartes Council Activities F6VWY 21, 1989 Page 3 Mrwd and secordad to refect bids for the construction of the Conlville/Iow City Animal Shelter. The %w doclaed the motion carried. llowd ad sawded to adopt PFS. 89-36, TO SET A RELIC WMIM3 FCR FUFLM 28, 1989, ON RM, SPECIFICATIOG, RM OF CpfIRACT, MO OPM1EO COST FOR THE C KVILLF/IM CITY ANUK SH1To1. Mrved and seumdad to adopt PFS. 89-37, APPPCNUG, AUMlR ZI1G MO DIPECTIIG THE MAYOR TO DIECIIIE MD THE CITY UM To ATTEST, AN MOM FOR USE OF RELIC PFOPERIY 8Y n BEIYEINN 1M Cm OF IDA CITY, No DGENE FI%8 AM TUM P. HUFF, FCR TME PLACDENT OF AN F1ECMCAL TPM6FO M TN THE 20 CAPITOL SMU RIGf -CF-iAY. MNed and sewrded to adjourn to Informal Session 8:35 p.m. The Mw declared the Motion A more complete description of Council activities is on file in the office of the City Clerk. S/JfFN M3XIYV.D, slWAI N K. KARR, Cm CI1W %7 .w:m-, a.�✓ Submitted for Publication - 3/2/89. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES February 21, 1989 Iowa City Council, regular mtg., 7:30 p.m. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Balmer, Courtney, Horowitz, Kubby, Larson, McDonald. Absent: Ambrisco. Staff members present: Atkins, Melling, Timmins, Karr, Schmeiser, Schmadeke. Council minutes tape recorded on Tape 89-7, Side 2, 254-1 and 89-15, Side 1, 1 - END. The Mayor proclaimed April 4-11, 1989, as WOMEN AGAINST RACISM WEEK; February 19-25, 1989, as SERTOMA'S FREEDOM WEEK; March 1989 as SOCIAL WORK MONTH. The Mayor delivered his State of the City message. Moved by Horowitz, seconded by Balmer, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as presented: Approval of Official Actions of the regular meeting of 2/1/89, and the special meeting of 2/14/89, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Historic Preservation Comm. - 1/11/89; Bd. of Adjustment - 1/11/89; Bd. of Electrical Examiners and Appeals - 1/25/89; Riverfront Comm. - 1/18/89; PBZ Comm. - 2/2/89; Housing Comm. - 1/10/89; Civil Service Comm. - 2/1/89; CCN Comm. - 1/17/89; Design Review Comm. - 2/9/89. Permit Motions: Approving a Special Class C Beer/Wine Permit for All American Deli, Inc. dba All American Deli, 269 Old Capitol Center. Approving a Class E Beer Permit for Hy -Vee Food Stores, Inc. dba Drugtown N1, 521 Hollywood Blvd. Approving a Class E Beer Permit for Hy -Vee Food Stores, Inc. dba Hy -Vee Food Store M2, 310 N. 1st Ave. Approving a Class E Beer Permit for Hy -Vee Food Stores, Inc. dba Hy -Vee Food Store M1, 501 Hollywood Blvd. Approving a Class E Liquor License for Hy -Vee Food Stores, Inc. dba Hy -Vee Food Store 82, 310 N. 1st Ave. Approving a Class E Liquor License for Hy -Vee Food Stores, Inc. dba Hy -Vee Food Store #1, 501 Hollywood Blvd. Approving a Class E Liquor License for Hy -Vee Food Stores, Inc. dba Drugtown R1, 521 Hollywood Blvd. Motions: Approving disbursements in the amount of $5,831,233.75 for the period of 1/1 thru 1/31/89, as recommended by the Finance Director, subject to audit. Approving a taxicab stand for City/Yellow Cab in front of Wilson Sporting Goods on College Street. Correspondence: Petition from 33 businesses located on Highway 1 West requesting a traffic signal at the intersection of Hudson Avenue and Highway 1 West. Finance Department to publicize a notice of intent to purchase equipment. Bruce Glasgow regarding the Riverfront Commission's request for comments about a major change in setbacks along the Iowa River. Memo from the Civil Service Comm. submitting certified lists of applicants for the following positions: Police Desk Clerk/Police Department; Assistant Minutes Council Activitles February 21, 1989 Page 1 Superintendent/Pollution Control; Parking Cashier/Parking Systems. Memo from the Traffic Engr, re: Stop sign on Seymour Avenue at Clark Street; Parking prohibition on Woolf Avenue at River Street; Commercial vehicle loading zone on North Dubuque Street at Mayflower Apartments; Stop signs on Frontage Road south of Iowa Highway I West. Balmer noted the reference in the Riverfront Commission minutes of a park trail along the river and requested the matter be scheduled for Council discussion. Asst. City Mgr. Helling said the matter will be scheduled for some time next month. Balmer referenced the letter from 33 businesses along Highway I West requesting a traffic signal and questioned the status of the request. The City Manager reported IDOT wanted the signal located at Orchard and the businesses prefer Hudson. He further noted that the construction of Wal-Mart would have an impact on the area. Larson questioned the Riverfront Commission's proposal re: setbacks along the river. The City Manager stated that would ultimately take the form of an ordinance. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the motion carried. Moved by Balmer, seconded by Larson, that the ordinance to amend the Zoning Ordinance to make the setback requirements for high-rise dwellings in the RM -145 zone consistent with the Uniform Building Code, be given second vote for passage. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the motion carried. Moved by Balmer, seconded by Courtney, that ORD. 89-3402, Bk. 30, p. 3, VACATE AN UNIMPROVED PORTION OF FIRST AVENUE BETWEEN J STREET AND THE IOWA INTERSTATE RAILWAY, A 360 -FOOT ALLEY BETWEEN FIRST AND SECOND AVENUES, AND A 175 -FOOT ALLEY ALONG THE NORTHERN RIGHT-OF-WAY LINE OF THE RAILROAD, be passed and adopted. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the ordinance adopted. Moved by Balmer, seconded by Courtney, to adopt Res. 89-33, Bk. 100, p. 33, APPROVING THE PRELIMINARY PLAT OF ROCHESTER HEIGHTS, A 20.5 ACRE, 60 -LOT SINGLE-FAMILY RESIDENTIAL SUBDIVISION LOCATED SOUTH OF ROCHESTER AVENUE AND WEST OF SCOTT BOULEVARD. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the resolution adopted. Moved by Balmer, seconded by Larson, to adopt RES. 89-34, Bk. 100, p. 34, APPROVING THE PRELIMINARY AND FINAL LARGE SCALE RESIDENTIAL DEVELOPMENT (LSRD) PLAN FOR CAPITOL VIEW APARTMENTS, TWO, A 68 -UNIT HIGH- RISE MUTLI-FAMILY DWELLING LOCATED AT 612 SOUTH CAPITOL STREET. Kubby raised concerns re parking and storm drainage. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the resolution adopted. Councilmember Horowitz noted that the library funding director, Pat Forsythe, will be leaving for a position with the Hoover Library and stated she would be missed. Horowitz acknowledged staffinember Karin Franklin for the chronological history of the area south of Burlington Street (Northwestern Bell), and to staffinember Lorraine Saeger for the handbook for Board and Commission members. Balmer requested that the information re the area south of Burlington Street be distributed to all Councilmembers. Councilmember Larson thanked staff and Council for the library books donated to the City Library in memory of his late father. Minutes Council Activities February 21, 1989 Page 3 Councilmember Kubby noted the memo from the City Engineer regarding glassphalt and requested updated information. Councilmember Horowitz referenced informal minutes of 1/31 (page 2, line 8) and asked that the minutes reflect the University of Iowa Institute for Social Services Research and not the economic survey center. Councilmember Kubby raised concerns re the tow away zone at Mayflower and asked that mailboxes be stuffed to inform residents. Kubby reminded the community of the 24th anniversary of the assassination of Malcom X. The City Manager said the handbook for Board and Commission members will be distributed to every current member and will accompany each appointment letter for new members. Recommendations of the Committee on Community Needs noted as follows: (1) To endorse the proposed affordable housing project on First Avenue. (2) To approve the policy to attach a certificate of security interest to manufactured homes receiving housing rehabilitation assistance. (3) To extend the boundaries of the City's Rental Rehabilitation Program to include the St. Clements Street area. (4) To endorse the concept of using housing rehabilitation funds to match State historic preservation grant funds to survey older properties in the North Side. Horowitz questioned the certificate of security mentioned in (2). The City Attorney stated that a mortgage does not attach to a mobile home but a certificate serves the same purpose. Moved by Courtney, seconded by Horowitz, to adopt RES. 89-35, Bk. 100, p. 35, AUTHORIZING THE CITY MANAGER TO MAKE AN AMENDED OFFER TO PURCHASE FOR PARCEL NO. BSI.11, IN CONNECTION WITH THE BENTON STREET INTERCEPTOR PROJECT AND FOR PARCEL NO. SISC.13, IN CONNECTION WITH THE SOUTHEAST INTERCEPTOR SEWER PROJECT. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the resolution adopted. Moved by Balmer, seconded by Kubby, to reject bids for the construction of the Coralville/Iowa City Animal Shelter. The City Manager reported that two elements, sheet metal work and plumbing specifications, resulted in the bids being higher than we hoped. He stated the Committee recommends the bids be rejected, and the project be rebid with revised plans and specifications. The City Attorney said the project will be rebid with more delete items to allow greater flexibility. The City Manager clarified that the changes are that the building has been scaled down and the specifications changed to allow deducts and alternatives. The City Clerk stated the public hearing would be held on 2/28, Ad for Bids published 3/1, bids received 3/15, award made 3/21 and a completion date of 12/1 was anticipated. The Mayor declared the motion carried, 6/0, Ambrisco absent. Moved by Horowitz, seconded by Courtney, to adopt RES. 89-36, Bk. 100, p. 36, TO SET A PUBLIC HEARING FOR FEBRUARY 28, 1989, ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE CORALVILLE/IOWA CITY ANIMAL SHELTER. The City Manager stated a summary memo will be prepared prior to the public hearing. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the resolution adopted. Minutes Council Activities February 21, 1989 Page 4 Moved by Balmer, seconded by Courtney, to adopt RES. 89-37, Bk. 100, p. 37, APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST, AN AGREEMENT FOR USE OF PUBLIC PROPERTY BY AND BETWEEN THE CITY OF IOWA CITY, AND EUGENE FISHER AND TERRY P. HUFF, FOR THE PLACEMENT OF AN ELECTRICAL TRANSFORMER ON THE SOUTH CAPITOL STREET RIGHT-OF-WAY. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the resolution adopted. Moved by Balmer, seconded by Horowitz, to adjourn to Informal Session 8:35 p.m. The Mayor declared the motion carried unanimously, 6/0, Ambrisco absent. JOHN MCDONALD, MAYOR MARIAN K. KARR, CITY CLERK OFFICIAL COUNCIL ACTIONS - 2/28/89 The cost of publishing the following proceedings and claims is $ Cumulative cost for this calendar year for said publication is $ Iowa City Council, special meeting, 7:30 p.m. at the Civic Center. Mayor John McDonald presiding. Councilmembers present: Ambrisco, Balmer, Courtney, Horowitz, Nubby, Larson, McDonald. Absent: None. Moved and seconded to adopt RES. 89-38, COMMENDATION FOR DON YOUNG for saving the life of William Frye, Jr. during a fire at his residence on December 22, 1988. The Mayor declared the resolution adopted. The following individuals attended the presentation: Police Dispatcher - Diana Collins; Ambulance Crew members - Becky Lloyd and Bob Pemble; Fire Dept. Personnel - Battalion Chief Tom Hansen, Captain Ron Stutzman, Lieutenant Wayne Stagg, Fire- fighter Steve Cook, Firefighter Kelly Koch, Firefighter Roger Knight, Fire Marshall Larry Kinney, and Fire Chief Larry Donner; William Frye, Jr.; and Don Young. The Mayor presented Mr. Young with the Robert L. Hein Award, named after a firefighter who died from injuries suffered on the job. Moved and seconded that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as presented: Minutes of Boards and Commissions: Housing Comm. - 2/14; Airport Comm. - 1/17; P&R Comm. - 2/8. Permit Motions: Class B Beer Permit for Godfather's Pizza, 531 Highway 1 West. Class E Liquor License for Super Spirits Shop, 5 Sturgis Drive, Suite 2000. Class E Beer Permit for Super Spirits Shop, 5 Sturgis Drive, Suite 2000. Resolutions: RES. 89-39, ADOPTING SUPPLEMENT NUMBER THIRTY-NINE to the Iowa City Code of Ordinances. Setting Public Hearings: RES. 89- 40, TO SET A PUBLIC HEARING FOR 3/7/89, ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE BENTON STREET BRIDGE WIDENING PROJECT M- 4044(1)--81-52. The Mayor declared the motion carried. Official Actions February 28, 1989 Page 2 Moved and seconded that ORD. 89-340! , AMEND THE ZONING ORDINANCE TO MAKE THE SETBACK REQUIREMENTS FOR HIGH-RISE DWELLINGS IN THE RM -145 ZONE CONSISTENT WITH THE UNIFORM BUILDING CODE, be passed and adopted. A public hearing was held on plans, specifications, form of contract, and estimate of cost for the construction of the Coralville/Iowa City Animal Shelter. Wayne Chadima, 828 Dearborn, and John Roffman, 1314 Burry Drive, appeared. Moved and seconded to defer until Council informal of March 6 the resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the Coralville/Iowa City Animal Shelter, establishing amount of bid security to accompany each bid, directing the City Clerk to publish advertisement for bids, and fixing time and place for receipt of bids. The Mayor declared the motion carried. A public hearing was held on the Operating Budget Estimate for the Fiscal Years July 1, 1989, through June 30, 1990, and the Proposed 3 -Year Financial Plan, which includes the 5 -Year Capital Improve- ments Program for Fiscal Years 1990-1992. The following individuals appeared: Jean Hood, Senior Center Commission Chairperson; Douglas Russell, Historic Preservation Commission Chairperson; Tom Gelman, President of the Iowa City Library Board of Trustees. Moved and seconded to adopt RES. 89-42, AUTHORIZING AN EXTENSION OF THE DESIGNATED TARGET NEIGHBORHOODS FOR THE RENTAL REHABILITATION PROGRAM (St. Clements Street neighborhood). Moved and seconded to adopt RES. 89-43, APPROVING AND AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY, A CHAPTER 28E AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE CITY OF UNIVERSITY HEIGHTS FOR THE OPERATION AND MAINTENANCE OF A UNIFIED WATER UTILITY SYSTEM AND A UNIFIED SANITARY SEWER SYSTEM. The Mayor signed the agreement and presented it to members of the University Heights City Council. Official Actions February 28, 1989 Page 3 Moved and seconded to adopt RES. 89-44, AUTHORIZING THE CITY MANAGER TO MAKE AN AMENDED OFFER TO PURCHASE FOR PARCEL SISC.08, ALL IN CONNECTION WITH THE SOUTH- EAST INTERCEPTOR/SNYDER CREEK SEGMENT SEWER PROJECT. Moved and seconded to adopt RES. 89-45, AUTHORIZING AND DIRECTING THE MAYOR OR CITY MANAGER TO ENDORSE THE CITY'S ACCEPTANCE OF CONVEYANCE OF EASEMENTS IN CONJUNCTION WITH THE CITY'S SEWER IMPROVEMENT PROJECTS. Moved and seconded to adjourn 8:35 p.m. The Mayor declared the motion carried. A more complete description of Council activities is on file in the office of the City Clerk. /] s/JOHN s/ �p}IAN, K. KA�R/CJTY C/CLOERK D, MAY ��u `c C /�2ufGu% l[ Ilww Submitted for publication 3/3/89 COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES February 28, 1989 Iowa City Council, special meeting, 7:30 p.m. at the Civic Center. Mayor John McDonald presiding. Councilmembers present: Ambrisco, Balmer, Courtney, Horowitz, Kubby, Larson, McDonald. Absent: None. Staffinembers present: Atkins, Helling, Timmins, Karr, Meisel, Eggers, Craig, Penney. Council minutes tape recorded on Tape 89-16, Side 1, 1 -END and Side 2, 723-540. Moved by Ambrisco, seconded by Horowitz, to adopt RES. 89-38, Bk. 100, p. 38, COMMENDATION FOR DON YOUNG for saving the life of William Frye, Jr. during a fire at his residence on December 22, 1988. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. The following individuals attended the presentation: Police Dispatcher - Diana Collins; Ambulance Crew members - Becky Lloyd and Bob Pemble; Fire Dept. Personnel - Battalion Chief Tom Hansen, Captain Ron Stutzman, Lieutenant Wayne Stagg, Firefighter Steve Cook, Firefighter Kelly Koch, Firefighter Roger Knight, Fire Marshall Larry Kinney, and Fire Chief Larry Donner; William Frye, Jr.; and Don Young. The Mayor presented Mr. Young with the Robert L. Hein Award, named after a firefighter who died from injuries suffered on the job. Moved by Ambrisco, seconded by Balmer, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as presented: Minutes of Boards and Commissions: Housing Comm. - 2/14/89; Airport Comm. - 1/17/89; P&R Comm. - 2/8/89. Permit Motions: Approving a Class B Beer Permit for Rigel of Iowa, Inc. dba Godfather's Pizza, 531 Highway 1 West. Approving a Class E Liquor License for Super Spirits Shop, Ltd. dba Super Spirits Shop, 5 Sturgis Drive, Suite 2000. Approving a Class E Beer Permit for Super Spirits Shop, Ltd. dba Super Spirits Shop, 5 Sturgis Drive, Suite 2000. Resolutions: RES. 89-39, Bk. 100, p. 39, ADOPTING SUPPLEMENT NUMBER THIRTY-NINE to the Iowa City Code of Ordinances. Setting Public Hearings: RES. 89-40, Bk. 100, p. 40, TO SET A PUBLIC HEARING FOR 3/7/89, ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE BENTON STREET BRIDGE WIDENING PROJECT M-4044(1)-- 81-52. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried and repeated the public hearing as set. 3 1W Moved by Balmer, seconded by Ambrisco, that ORD. 89-3401', Bk. 30, p. 4, AMEND THE ZONING ORDINANCE TO MAKE THE SETBACK REQUIREMENTS FOR HIGH-RISE DWELLINGS IN THE RM -145 ZONE CONSISTENT WITH THE UNIFORM BUILDING CODE, be passed and adopted. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. 2 Council Activities February 28, 1989 Page 2 A public hearing was held on plans, specifications, form of contract, and estimate of cost for the construction of the Coralville/Iowa City Animal Shelter. Wayne Chadima, 828 Dearborn, appeared noting two clarifications in the specifications and presenting a personal donation on behalf of himself, wife and son to the City for the project. John Roffman, 1314 Burry Drive, appeared noting the $1200 request from Emergency Shelter Project for housing for the homeless was denied and questioning a $300,000 Animal Shelter. Moved by Balmer, seconded by Ambrisco, to adopt a resolution approving plans, specifications, form of contract, and estimate of cost for the construc- tion of the Coralville/Iowa City Animal Shelter, establishing amount of bid security to accompany each bid, directing the City Clerk to publish advertisement for bids, and fixing time and place for receipt of bids at 10:30 a.m., March 15, 1989, in the City Manager's Conference Room. Councilmember Larson noted the memo received that day from the City architect reporting on the previous bids received and questioned the price per square foot. Larson raised concerns re the number of newly added deducts for the project. The City Manager reported that the Animal Shelter Committee had reconvened after the bids had been received and came to the conclusion the addition of a wing is of highest priority and remodeling existing building could be set aside. Wayne Chadima, 828 Dearborn, suggested splitting the materials and construction and bidding the two separately. Individual Councilmembers raised concerns re the deducts. After discussion, original motion withdrawn. Moved by Balmer, seconded by Ambrisco, to defer until Council informal of March 6 the resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the Coralville/Iowa City Animal Shelter, establishing amount of bid security to accompany each bid, directing the City Clerk to publish advertisement for bids, and fixing time and place for receipt of bids. The Mayor declared the motion carried, 7/0, all Councilmembers present. A public hearing was held on the Operating Budget Estimate for the Fiscal Years July 1, 1989, through June 30, 1990, and the Proposed 3 -Year Financial Plan, which includes the 5 -Year Capital Improvements Program for Fiscal Years 1990-1992. The following individuals appeared: Jean Hood, Senior Center Commission Chairperson, expressing appreciation for money included in the proposed budget for a number of Senior Center projects; Douglas Russell, Historic Preservation Commission Chairperson, urging Council to approve the urban planning budget, the allocation of housing rehabilitation funds from CDBG and thanking them for the money advanced for the pictorial history of Iowa City. He also stated the Commission would be asking for additional monies in the future; Tom Gelman, President of the Iowa City Library Board of Trustees, reported the Board and community was pleased with the restoration of Friday evening hours at the library, demand for services continues to be high and additional staff may be necessary, and reviewed other sources of support. Moved by Ambrisco, seconded by Horowitz, to adopt RES. 89-42, Bk. 100, p. 42, AUTHORIZING AN EXTENSION OF THE DESIGNATED TARGET NEIGHBORHOODS FOR THE RENTAL REHABILITATION PROGRAM (St. Clements Street neighborhood). Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Council Activities February 28, 1989 Page 3 Moved by Balmer, seconded by Courtney, to adopt RES. 89-43, Bk. 100, p. 43, APPROVING AND AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY, A CHAPTER 28E AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE CITY OF UNIVERSITY HEIGHTS FOR THE OPERATION AND MAINTENANCE OF A UNIFIED WATER UTILITY SYSTEM AND A UNIFIED SANITARY SEWER SYSTEM. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. The Mayor signed the agreement and presented it to members of the University Heights City Council. Moved by Balmer, seconded by Larson, to adopt RES. 89-44, Bk. 100, p. 44, AUTHORIZING THE CITY MANAGER TO MAKE AN AMENDED OFFER TO PURCHASE FOR PARCEL SISC.08, ALL IN CONNECTION WITH THE SOUTHEAST INTERCEPTOR/SNYDER CREEK SEGMENT SEWER PROJECT. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Horowitz, to adopt RES. 89-45, Bk. 100, p. 45, AUTHORIZING AND DIRECTING THE MAYOR OR CITY MANAGER TO ENDORSE THE CITY'S ACCEPTANCE OF CONVEYANCE OF EASEMENTS IN CONJUNCTION WITH THE CITY'S SEWER IMPROVEMENT PROJECTS. Affirmative roll call vote unanimous, 7/0, all Council - members present. The Mayor declared the resolution adopted. Moved by Balmer, seconded by Horowitz, to adjourn 8:35 p.m. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. JOHN MCDONALD, MAYOR MARIAN K. KARR, CITY CLERK Complete Description of Council Activities March 7, 1989 Iowa City Council, reg. mtg., 7:30 p.m. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Balmer, Horowitz, Kubby, Larson, McDonald. Absent: Courtney. Staffinembers present: Atkins, Timmins, Karr, Beagle, Farmer, Gannon, Vitosh, Kimble, Davidson. Council minutes tape recorded on Tape 89-16, Side 2, 540-1 and 89-17, Side 1, 1-522. The Mayor proclaimed March 12-18, 1989, as EMPLOY THE OLDER WORKER WEEK; March 18, 1989, as SPECIAL OLYMPICS DAY; March 19-25, 1989, as WILDLIFE WEEK. Moved by Balmer, seconded by Ambrisco, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Actions of the regular meeting of 2/21/89 and the special meeting of 2/28/89, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: P&Z Comm. - 2/16/89; P&Z Comm. and Riverfront Comm. joint mtg. - 2/16/89; Human Rights Comm. - 1/23/89. Permit Motions: Approving a Class C Liquor License for Gringo's of Iowa City, Inc. dba Gringo's, 115 E. College. Approving a Class C Beer Permit for Deli Mart, Corp. dba Deli Mart #2, 1920 Lower Muscatine Rd. Approving a Special Class C Beer/Wine Permit for The Laundry, Inc. dba The Laundry, 408 S. Gilbert. Approving a Class C Beer Permit for Krause Gentle Oil Corporation dba Kum & Go #104, 1104 S. Gilbert Street. Approving a Class E Liquor License for Claret & Friends, Inc. dba Claret & Friends, 211 E. Market Street. Setting Public Hearings: A PUBLIC HEARING ON 3/21/89, A VACATED ALLEY IN BLOCK 46 IOWA CITY, IOWA. RES. 89-46, Bk. 100, P. 46, TO SET ON PROPOSAL TO CONVEY A PORTION OF IN EAST IOWA CITY, AN ADDITION TO Correspondence: Memo from the Airport Operations Manager submitting changes to the bylaws of the Airport Comm. Memo from the Civil Service Comm. submitting certified lists of applicants for the following positions: Mass Transit Operator - Public Transit; Maintenance Worker I - Streets Division; Parking Cashier - Finance Department. Application for the Use of Streets and Public Grounds: Reproductive Rights Coalition for permission to picket on public sidewalks at the Savings and Loan Building on 3/1/89, between the hours of 11:30 a.m. and 1:00 p.m., approved. Affirmative roll call vote unanimous, 6/0, Courtney absent. The Mayor declared the motion carried and repeated the public hearing as set. Minutes Council Activities March 7, 1989 Page 2 Moved by Horowitz, seconded by Ambrisco, to defer setting a public hearing on a River Corridor Overlay (ORC) zone amendment regarding the 30 - foot setback, at the request of the Riverfront Commission. The Mayor declared the motion carried unanimously, 6/0, Courtney absent. Moved by Ambrisco, seconded by Balmer, to set a public hearing for 3/21/89, on an ordinance to rezone a 5.841 acre parcel located south of Plaen View Drive and east of Mormon Trek Boulevard from POH-8 to RS -8. The Mayor declared the motion carried unanimously, 6/0, Courtney absent. A public hearing was held on an ordinance to rezone a 6.759 acre parcel located at the northeast quadrant of the Mormon Trek Boulevard and Benton Street intersection from RS -5 to PDN -5. The following people appeared opposing the rezoning: Joe Joynt, 827 Spencer Drive; Cindy Hendrickson, 2119 Slagle Circle; Marjorie Kuperman, 2138 Linder Circle; Sally Orr, 2141 Slagle Circle. The Mayor announced that Council action will occur on 3/21. A public hearing was held on the City of Iowa City's FY90 Application to the Iowa DOT State Transit Assistance Program. No one appeared. Moved by Balmer, seconded by Larson, to adopt RES. 89-47, Bk. 100, p. 47, AUTHORIZING THE FILING OF AN APPLICATION WITH THE IOWA DEPARTMENT OF TRANSPORTATION FOR FY90 IOWA DOT STATE TRANSIT ASSISTANCE. Affirmative roll call vote unanimous, 6/0, Courtney absent. The Mayor declared the resolution adopted. A public hearing was held on plans, specifications, form of contract, and estimate of cost for the construction of the Benton Street Bridge Widening Project M-4044(1)--81-52. No one appeared. Moved by Ambrisco, seconded by Larson, to adopt RES. 89-48, Bk. 100, p. 48, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE BENTON STREET BRIDGE WIDENING PROJECT M- 4044(1)--81-52 AND DIRECTING THE CITY CLERK TO PUBLISH NOTICE TO BIDDERS. City Engr. Frank Farmer reviewed the scope and timeframe for the project. He stated that the bridge construction would take 18-24 months, but that the bridge would remain open during that entire time. Affirmative roll call vote unanimous, 6/0, Courtney absent. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Horowitz, to make the following appointments: reappoint Benjamin Moore, 304 Oberlin Street, and Reginald Williams, 2312 Muscatine Avenue, and appoint John "Jack" McMahon, 13 Warwick Avenue, to the Housing Commission for three-year terms ending 5/1/92; appoint Linda Quinn, 416 Garden Street and Theora Evans -Dodd, 141 Grand Ave. Ct., to the Mayor's Youth Employment Bd, for three-year terms ending 4/15/92; appoint Elizabeth Kahler, 19 Evans Street, to the Historic Preservation Comm. as representative of Woodlawn District for a three-year term ending 3/29/91; appoint Gary Fink, 4 Princeton Ct., for a three-year term ending 3/1/92 and appoint Thomas Skaggs, 732 Westgate ql, for an unexpired term ending 3/1/90, to CCN Comm. The Mayor declared the motion carried unanimously, 6/0, Courtney absent. Minutes Council Activities March 7, 1989 Page 3 Councilmember Kubby informed the public that Environmental Advocates now have plastic jug recycling stations throughout the city and encouraged participation. She also reported on conversation with Carol Thompson, Dept. of Human Services, re observance of Handicapped For A Day. Kubby pointed out there are architectural barriers as well as technological ones and suggested incorporating economic development ideas to help solve some of these problems. The Mayor congratulated Regina and City High on their boys basketball teams entering State tournament play. The City Manager asked that Council set a public hearing for 3/21 on revised water service charges and fees. He explained that some administrative changes are needed and more information will be available prior to the public hearing. Moved by Balmer, seconded by Ambrisco, to set a public hearing for 3/21 on revised water service charges and fees. The Mayor declared the motion carried unanimously, 6/0, Courtney absent. The City Manager asked that Council consider scheduling a special meeting for proceeding with the Animal Shelter. The City Clerk explained Council had agreed to proceed at their informal session on 3/6, no action was scheduled for this evening, and staff would like to have bids received 3/28. Therefore, a special meeting would be required to approve the plans and specifications, set a bid date, and authorize publication of a notice to bidders. Council agreed to hold a special meeting at 8:00 a.m. Thursday, 3/9, for the purpose of consideration of a resolution re the Animal Shelter. Moved by Ambrisco, seconded by Horowitz, to adopt RES. 89-49, Bk. 100, p. 49, CERTIFYING UNPAID VEHICLE REMOVAL, SIGN REMOVAL, SNOW AND ICE REMOVAL AND SIDEWALK REPAIR CHARGES TO COUNTY AUDITOR FOR COLLECTION IN THE SAME MANNER AS A PROPERTY TAX. Irene Pelsang, 2026 Glendale Rd., presented a 1986 letter notifying citizens of delinquent charges and a revised 1988 letter and commented that the City was handling the situation in a more democratic manner. Affirmative roll call vote unanimous, 6/0, Courtney absent. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Horowitz, to adopt RES. 89-50, Bk. 100, p. 50, ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 1990. Councilmembers noted the top quality services, the City maintained AAA bond rating, and complimented the City Manager, Finance Director and City staff on the budget presentation. Ambrisco stated a more efficient way of handling solid waste material will have to be explored. Affirmative roll call vote unanimous, 6/0, Courtney absent. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Horowitz, to adopt RES. 89-51, Bk. 100, p. 51, APPROVING THE FINANCIAL PLAN FOR THE CITY OF IOWA CITY, IOWA, FOR FISCAL YEARS 1990-1992. Balmer said he felt this three-year plan is an excellent planning tool for the Council and staff, and commended staff for the innovative proposal. Affirmative roll call vote unanimous, 6/0, Courtney absent. The Mayor declared the resolution adopted. Minutes Council Activities March 7, 1989 Page 4 Moved by Balmer, seconded by Ambrisco, to adopt RES. 89-52, Bk. 100, p. 52, AUTHORIZING THE ACQUISITION OF CERTAIN TEMPORARY CONSTRUCTION EASEMENTS AND PERMANENT SEWER EASEMENTS FOR THE SLUDGE FORCE MAIN CONSTRUCTION PROJECT, ALL IN CONJUNCTION WITH IOWA CITY'S WASTEWATER FACILITIES IMPROVEMENTS PROJECT. Affirmative roll call vote unanimous, 6/0, Courtney absent. The Mayor declared the resolution adopted. Moved by Horowitz, seconded by Ambrisco, to adjourn 8:35 p.m. The Mayor declared the motion carried unanimously, 6/0, Courtney absent. ?HNM—cOONALDMY'OR MARIAN K. KARR, CITY CLERK Informal Council Discussion March 6, 1989 Informal Council Discussion, March 6, 1989, 6:30 p.m, Council Chambers. Mayor John McDonald presiding. Councilmembers present: Ambrisco, Balmer, Horowitz, Kubby, Larson, McDonald. Absent: Courtney. Staff present: Atkins, Helling, Karr, Timmins, Beagle, Davidson, Rockwell, Schoenfelder, Schmadeke, Horton, Smith, Pelkey. Tape-recorded Reel 89-10, Side 1 and 2, 1 -End. CONSENT CALENDAR: Reel 89-10, Side 1 Counncil agreed to add a Class C Beer Permit for Kum and Go and a Class E Liquor License for Claret and Friends to the Consent Calendar. PLANNING AND ZONING MATTERS: Reel 89-10, Side 1 A. Setting a public hearing for March 21, 1989, on a River Corridor Overlay (ORC) zone amendment regarding the 30 -foot setback. B. C. Beagle stated this item is scheduled for separate discussion. Beagle stated this request was made in conjunction with another request to preliminary plat this area into 20 zero lot line single family lots and Council will be presented with that preliminary plat application as well. Beagle stated the Planning and Zoning Commission recommended approval of this rezoning by a vote of 5-1, which is consistent with staff recommendations; the rezoning would permit the construction of seven two story, four -unit condominium structures on a 6.7 acre parcel of land; and the balance of the vacant land would be subdivided into 30 single family residential lots. Kubby asked if the developer would build all of the condominiums at one time. Beagle answered that Mr. Happel has indicated he will only proceed on buildings that he has firm commitments. Beagle explained the preliminary PDH plan is for seven four -unit condominium structures; if that is passed and approved, the developer would be bound to commit to that construction; and if the developer is unable to market those units, then he would have to come back and amend the preliminary PDH. Kubby asked if the developer would build all condominiums with the same type of materials. Beagle said the developer would have to conform to the design standard of the unit that has been proposed. The staff would evaluate exterior features of the structures. Kubby asked why Informal Minutes March 6, 1989 Page 2 the Planning and Zoning Commission Dierks voted no. Beagle stated Dierks shared the concerns of neighborhood residents that there was reasonable expectation that the entire land would be developed as RS - 5. RIVER CORRIDOR SETBACKS AND RIVER WALK PROJECTS: Reel 89-10, Side 1 Rockwell distributed copies of Section 36-45, with suggested revisions. Rockwell stated the Riverfront Commission will present additional information to Council prior to the March 21 public hearing. Rockwell explained that currently the property owner has the discretion to set the 30 foot setback area from either the floodway encroachment plan line or the riverbank line and the Riverfront Commission thought it would simplify things, in terms of enforcement and public understanding, to always have the setback from the floodway encroachment line. Rockwell presented and explained the overhead projects of the horizontal view of floodway and aerial view of floodway. Rockwell stated floodway maps of Iowa City depicting the difference between the riverbank line and the floodway line will be prepared for Council information. Larson requested information regarding the impact on the proposed developments and property owners. Horowitz inquired about the effect on the overall Johnson County. Rockwell said there is no overlay zoning within Johnson County or Coralville and the Riverfront Commission has not discussed an overlay. Balmer raised concerns about the University not having to comply to the regulations. Horowitz said Iowa City has a responsibility for future development. In response to Kubby, Rockwell said there are five houses along Taft Speedway that could be impacted upon. Robert Wachal, Riverfront Commission Chairperson, noted Council received his February 28, 1989 memo regarding proposed river walk grant application. Rockwell presented overhead projections Iowa River and outlined what has already been done and what is proposed. Rockwell explained the Riverfront Commission would like to establish a river walk along Riverside Drive from Iowa Avenue south to Burlington Street. Wachal asked Council to allow the Riverfront Commission to prepare a grant application - a 25% city match/75% funding from IDOT recreational trail grant program. Wachal said estimated cost is $25,600 and the City's matching amount would be an estimated $6,400. McDonald asked if the proposed river walk for the Iowa Avenue to Burlington Street section would cost $25,600. Wachal said $25,600 is for the City's section of the river walk, not the University of Iowa's property. In response to Larson, Wachal said that the parking is the area between the sidewalk and the river and the fence will be located at the Burlington Street end of the project between the sidewalk and the river. Rockwell said the property for the proposed sidewalk is owned by I007. Larson inquired about lighting for the river walk and raised concerns about night time safety. Wachal said street lighting is already in the area. Ambrisco asked if parkland acquisition funds could be utilized for the project. Atkins said it would be legitimate to use parkland acquisition monies any time the City creates additional recreational opportunities. Balmer asked for additional information regarding removal of warrants. Rockwell said that issue is still being reviewed by IDOT and the local IDOT engineer supports removal of the warrant. Wachal said Jeff Davidson, Transportation planner for JCCOG and Casey Cook, P&Z representative, are available for comments. Kubby asked if the application would be applied for jointly by Iowa City, Informal Minutes March 6, 1989 Page 3 University of Iowa and Coralville. Wachal said the University of Iowa cannot make a grant application for state funds. Jeff Davidson said that JCCOG would be completing the application on the part of the City and IDOT recreational grant program is part of the Governor's Transportation 2000 program. Davidson said there is approximately $1 million a year available from this program. Casey Cook stated the Planning and Zoning Commission has passed a resolution in favor of the proposed project. Cook stated the river corridor addresses traffic, open space and environmental issues; the trail could be used by bikes and pedestrians, as an alternative to Riverside Drive; the river corridor system would provide intercity green space, and the river corridor system offers greater utility of parkland. Cook asked that the City consider setting aside land from the waste treatment plant and bus barns for the trail system and design the trail system into the Benton Street Bridge project. Cook said the trail would also add to economic development of the area. Horowitz asked if bikes could also use the trail. Davidson said that the trail would not technically be a bike path. Atkins asked that supplementary lighting be added into the grant application. Ambrisco offered that UDAG repayment monies could be used for the project. Council agreed to support the grant application and fund the City's matching portion of the grant. ANIMAL SHELTER PLANS AND SPECS: Reel 89-10, Side 1 Atkins stated he met with Dale Helling and Jim Schoenfelder to discuss the number of deducts and potential impact on the project. Atkins said the specifications that were originally prepared were performance specifications which allows greater latitude by the Contractor versus prescriptive specifications which is much more narrowly defined. Atkins said that once the bids and specs are approved by Council, staff will have a pre-bid conference with prospective contractors; proposed plans need to comply with certain state regulations, such as the size of pins, temperature of the floor, sanitation rights and separation of animals; and there is a likelihood that not many of the items an the list of deducts will come back. Atkins explained the list of deducts will be included in the base bid and the bidders are required to show them separately as potential deducts from the bid. In response to Ambrisco, Atkins said the Animal Shelter Director, Bev Horton, has reviewed the list of deducts. Kubby inquired about the square foot cost of the project. Schoenfelder said per square foot cost for the project is estimated at f22 -S23. Kubby asked if the mural on the exterior wall of the present animal shelter facility will remain. Horton stated plans are to install insulation and siding to the exterior wall. Balmer said the pre-bid conference will be important to clarify plans and specs to the contractors. Schoenfelder said a letter will be sent to prospective contractors regarding the pre- bid conference. Council agreed to proceed with the proposed animal shelter plans as presented. Kubby asked if proposed plans include passive solar systems. Schoenfelder explained a trom wall on the existing building and a passive direct gain space in the reception area will be utilized. WHITE GOODS RECYCLING: Reel 89-10, Side 2 McDonald noted Council received City Manager's March 1 memo regarding recyling of white goods. Kubby noted 1,000 white goods per month are picked up by City workers. Atkins noted Floyd Pelkey, is in charge of the M Informal Minutes March 6, 1989 Page 4 Iowa City Refuse and Landfill operations. Atkins said the City would act as a collection agency. Horowitz asked where the white goods would be stored until scrap metal dealers picked up the white goods. Horowitz said demand for scrap metal is very seasonal. Atkins said the City would agree to stockpile the white goods. Atkins said the City presently has a special pickup for white goods. Larson raised concerns about the proposed fee deterring use of the white goods recycling program. Larson said there should be some type of incentive for people to use the program. Atkins noted that the City is trying to start recycling with the current complement of personnel. Atkins said citizens will be notified of the program. In response to Balmer, Atkins said private contractors will also be notified. Kubby asked if people would be allowed to take used appliances for reuse. Atkins said the City does not want to get in to the used furniture business and when the City accepts white goods at the landfill, the City becomes the hazardous waste handler and is responsible for it. Kubby suggested that the City ask citizens to try to sell their used appliances to a used appliance store before sending it to the landfill. Council agreed to proceed with the white goods recycling program as proposed. Horowitz asked if Schmadeke received information regarding the Illinois Program of Materials Exchange. Schmadeke said he had not. Kubby eclin program.asked saidts are big expenses are white with the associated with handling. Atkins noted PCB will be removed estimated cost $2.00 per pound and it is estimated there will be 1200 pounds per year. UDAG REPAYMENTS: Reel 89-10, Side 2 Council agreed to schedule discussion of use of UDAG repayment monies at the City Council goal setting session, April 11, 1989. APPOINTMENTS: Housing Commission: Historic Preservation Mayor's Youth CCN: COUNCIL TIME/AGENDA: 1. Ben Moore 2. Reginald Williams 3. John McMahon 1. Elizabeth Kahler 1. Linda Quinn 2. Theora Evans -Dodd Gary Fink Thomas Skaggs Reel 89-10, Side 2 Reel 89-10, Side 2 Kubby noted the Airport Commission is proposing changes in their bylaws relating to open meetings law and that Section 5 should use "his/her". McDonald noted a proposed change in the Airport Commission by-laws would not require appointments to be made by the Mayor. Council agreed to refer these issues to the City Council Rules Committee. Z- r Informal Minutes March 6, 1989 Page 5 2. Kubby inquired about the qualifying list for Mass Transit Operators. McDonald stated the qualifying list is a list of persons that qualify for the position and is not in a specific order. 3. Ambrisco inquired about the City of Iowa City's nepotism policy. Helling explained the City's policy would not preclude related people from being on the same shift but would preclude one family member from supervising another family member. 4. (Agenda Item #16 - Acquisition of certain temporary construction easements and permanent sewer easements - sludge force construction project/Iowa City's Wastewater Facilities Improvement Project.) Timmins distributed the handout, Acquisitions for Sludge Force Main Project. EXECUTIVE SESSION: Moved by Ambrisco, seconded by Horowitz to adjourn to executive session under Section 21.5.0 to discuss strategy with Council in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Affirmative roll call vote unanimous, 6/0, Courtney absent. Mayor declared the motion carried. Council adjourned to executive session at 8:00 PM. r-�