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HomeMy WebLinkAbout1989-01-10 Council MinutesWAIVER OF NOTICE AND CALL OF SPECIAL MEETING THE UNDERSIGNED, Mayor and Councilpersons, being all the members of the City Council of Iowa City, Iowa, and all being present at a special meeting of the City Council heli ' at 6:30 O'clock, P.61., on the 10th day of January , 19 89 in the Council Chambers at the Civic Center in Iowa City, Iowa, do hereby waive any and all requirements of the calling of a special meeting, pursuant to the Ordinances and Resolutions of the City of Iowa City, as to notice of gime and place of the meeting and do hereby consent to the holding of said special meeting for the purpose of see attached /-- Dated this 6 __th day of January , 19 89 *Regular meeting date however earlier starting time denotes a special meeting. kki Informal Council Discussion December 13, 1988 Informal Council Discussion: December 13, 1988 at 6:35 P.M., in the Council Chambers, Mayor John McDonald presiding. Council Present: Ambrisco, Balmer, Horowitz, McDonald, Courtney, Larson Staff Present: Atkins, Helling, Timmins, Karr, Smith, Schmeiser, Vitosh, Davidson. Tape Recording: Reel 88-63, Side 1, 571 -End, Side 2, End -1. Planning & Zoning Matters: Reel 88-63, Side 1 A. Setting a Public hearing for December 21, 1988, on an ordinance to B. Schmeiser stated the property is located northeast of Eastdale Mall, behind Goodwill Industries and the property is presently zoned I-1. Schmeiser reported John Moreland, owner of the property, wants to establish apartments above the ground floor of the building. Schmeiser said residential uses are not permitted in the I-1 zone. Schmeiser said the CC -2 zone is consistent with surrounding proper- ties and the Planning and Zoning Commission will be acting on this request on Thursday. Councilmembers discussed the location of the property. In response to Horowitz, Schmeiser stated Moreland wants to establish an office and place apartments above the office use. Horowitz asked how the property will be accessed. Schmeiser said access will be through officially approved places that are part of the Eastdale Mall drives. Horowitz asked where other residences are located and how close the property is to a child care facility. Schmeiser stated there are no other residences near the proposed use and it would be located close to a child care facility. Schmeiser explained that residential use is not permitted until a special exception is approved by the Board of Adjustment. Balmer asked how many units would be provided. Schmeiser said four residential units will be established. Schmeiser explained that when provisions for child care facilities were written several years ago, day care centers with six or fewer children or children being cared for, for two hours or less in one day's time, were required to be registered facilities. Schmeiser stated that by the definition in the Zoning Ordinance, a child care facility is a state licensed or registered facility. Schmeiser said registered facilities fall under the requirements of the Zoning Ordinance. Schmeiser said there are a number of registered facili- ties within Iowa City that have been established without approval of a special exception as required by the Zoning Ordinance and therefore -2 - are illegally established. Schmeiser said the City is proposing, at the request of child care providers, to eliminate the requirement for child care facilities with six or fewer children or children being cared for for two hours or less in one day to not come under the requirements of the Zoning Ordinance. They would still be considered home occupations and would need to be meet the requirements of the Zoning Ordinance for home occupations. Schmeiser said the other proposed change is to allow hours of operation of home occupations to begin at 7:00 AM. Schmeiser said a public hearing for the proposed amendments is scheduled January 10, 1989. Horowitz asked why change the hours of operation to 7:00 AM and not just delete the provision for hours of operation. Schmeiser said the regulations apply to home occupations established within the city. Horowitz said she knows of a child care facility that has responsibility for children overnight. Larson asked if a special category for child care should be created. Horowitz said Council will be confronted with the child care issue again and the subject is being looked at the by the Johnson County Health Planning Board. C. Public hearing on an ordinance to vacate a portion of excess right- of-way on the south side of U.S. Highway 6. immediately north of Robo a E. Schmeiser said Robo Car Wash had initially requested to the state that they sell the right-of-way to the Robo Car Wash to allow for extension of a parking lot and the City has jurisdiction of the right-of-way. Schmeiser said staff and the Planning and Zoning Commission have no problem with vacation of the right-of-way. Schmeiser presented a drawing of the area. Schmeiser said the City's vacation of the right-of-way will allow the state to sell the right- of-way to the Robo Car Wash. Horowitz asked if the state has ever considered enlarging the right-of-way to rectify traffic problems associated with the Gilbert Street and Highway 6 intersection. Schmeiser said this property would not help the Gilbert Street - Highway 6 Bypass intersection. Balmer said Hy -Vee owns the other anr--" part of the right-of-way. Horowitz said there still problems on M� Gilbert Street and Highway 6. In response to Larson, Schmeiser said the property would go back on the tax roles. 1—q- 89 Schmeiser said this is the final consideration of this item. Schmeiser said that at such time the right-of-way is vacated, the City will establish easements for the rights-of-way as requested by several property owners in the area. F. G. IRIS No Council comment. Horowitz asked if the storage facility with a concrete base will displace water. Schmeiser said the engineering division determines if stormwater management is required for a particular project. Horowitz requested staff find out if stormwater management is needed for the project. Balmer asked staff to find out where the displaced water will go. Schmeiser said Council could approve the plan subject to drainage questions being resolved. MOT Transit Funding Formula: Reel 88-63, Side 2 Jeff Davidson stated the federal UMTA transit funding is being discussed tonight. Davidson explained every year JCCOG receives an amount of money from the federal government to be used to operate Iowa City, Coralville and University of Iowa transit systems and in 1982 the JCCOG Board adopted a formula for disbursement of those funds based on a performance-based formula. Davidson said it was considered that the Iowa City and Coralville transit systems have higher operating expenses than University of Iowa CAMBUS transit and it was decided to use operating and maintenance costs together with locally determined income to establish a formula. Davidson stated that the funds are approximate disbursements for the current year are as follows: 60% to Iowa City, 25% to University of Iowa CAMBUS, and 15% to Coralville. Davidson said in the past couple of years, ridership has increased for the University of Iowa CAMBUS and the formula has resulted in CAMBUS receiving a larger share of the money. In August, 1988, JCCOG staff was asked to review the formula. Davidson said the JCCOG Advisory Committee reviewed alternative formulas and voted un- animously to keep the existing formula. Davidson said that tomorrow (12/14) the JCCOG Board will be considering the JCCOG A isory Committee recommendation and taking action. Horowitz inquired b e mu ip ier M K used in the formula. Davidson explained the multiplier is the share of-q—q9 money each transit system receives. Davidson said the factors used are actual factors from the previous year. Horowitz raised concerns that the percentage of money received by Iowa City would continue to be reduced because of the declining ridership. Davidson explained Iowa City's ridership loss this year is much less than in the previous year. Horowitz asked if a formula could be devised that would be an incentive to increase ridership. Davidson said ridership alone does not increase the amount of money received. Larson asked if there was a way to make the formula take into account that CAMBUS does not charge a fare and CAMBUS riders ride short distances. Davidson said any formula that would use fare revenue as a factor would be to the detriment of CAMBUS. Councilmembers discussed the use and funding of CAMBUS. Ambrisco commented that maybe it should be recommended that CAMBUS service the entire community. Davidson said JCCOG is the proper forum for discussion of bus service within the community. In response to Balmer, Davidson explained the federal and state assistance -4 - for CAMBUS is approximately the same percentage as it is for the municipal systems. Ambrisco noted CAMBUS operation has a distinct advantage because of their lower wage scale. Larson said CAMBUS takes the more premium routes and people chose to ride CAMBUS because it is free. Ambrisco said it is ludicrous to have three transit systems within the area. Davidson explained CAMBUS does not charge a fare because they move large numbers of people very short distances and the amount of time a bus would have to stay at a stop to collect a fare would be a detriment to the system. Davidson said also a security system would be needed if a fare was used. Courtney asked that the University require some type of student or staff ID to use the CAMBUS system. Davidson said JCCOG does not need to take action on the formula until August. Horowitz said JCCOG should consider a formula that would be an incentive to increase ridership. Council directed Davidson to request that JCCOG defer action on decisions relating to the federal UMTA transit funding formula. Council Agenda/Time: Reel 88-63, Side 2 1. Karr reminded Council that a special Council meeting has been scheduled on Wednesday, December 21, 1988, 5:30 PM. 2. (Agenda Item #11 - Design Review Committee's recommendation regarding Iowa -Illinois Gas & Electric Company transformer for East Washington Street.) Karr distributed Patt Cain's November 10th memo regarding the transformer proposal on East Washington Street, noting the original showed more detail than the copies. Meeting adjourned at 7:25 PM. OFFICIAL CWCIL ACTIONS - 12/21/88 The cost of publishing the following proceed- ings and claims is S . Cumulative cost for this calendar year for said publication is S Iowa City Council, special mtg., 5:30 p.m. at the Civic Center. Mayor McDonald presiding. Cou milnenbers present: Ahrisco, Balmer, Morowitz, Larson, McDonald. Absent: Courtney. Moved and sec=W that the follaving items and recomerdations in the Consent Calendar be received, or approved, and/or adopted as amaded: Approval of official Cantil Actions of the regular meeting of 12/13/88, as published, subject to correction, as recamerded by the City Cleric. Miantes of Boards and Commissions: Housing Comm. - 11/8; Broadband Telecomm. Cam - 11/16; PBZ Cum. - 12/15. Permit Motions and Resolutions: Class C Beer Permit for Kum 5 Go 1890, 2315 Muscatine. RFS. 88-258, ISSUING CIGARETIE PERMITS. Class C Liquor License for Dynasty Chinese Restaurant, 21 Sturgis Drive. Motions: Approving the Abstract of the special primary election of 12/13/88 as certified by the Johnson County Auditor. To set a public hearing for 1/10/89 at 6:30 p.m., to receive citizen tomenta on a Program Description for the proposed use of $69,000 in Rental Rehabilitation Grant Funds for 1909. Cormspordence: Maw from the Civil service Cmmission submitting certified lists of applicants for the following positions: Tmatmnt plant Operator/Water Division; Cleric Typist - Information Desk Operator; Mointaene Worker II - Water Division. The Mayor declared the motion carried. Recommendations of the Broaclad Telecmmnim- tions Cmmission noted as follows: (f the That the Cantil approve the revised scope ovnrk proposed by The Buske Group concening the review of the non-profit organizational status. This will be submitted to the Council at a lata• date as a budget we Brent. (2) That Cantil accept the budget as proposed with the addition of fads for travel and education and that the wages of the proposed part- time employee to assist Shaffer with the NPO organizational board should be more commensurate with the professional nature of the person desired for such a position. These matters will be con- sidered during the Council's budget deliberations. A public hearing was held on plans, specifica- tions, form of contract and estimate of cost far the construction of the Southeast Interceptor Sewer Moved and seconded to adopt RES. 88.259, APPR7 l% PI.PNS, SPECIFICATIONS, FORM OF CON[IRACT Official Actions Decorber 21, 1988 Page 2 AND ESTIMATE OF COST FOR THE 0MSTWICN OF TIE SOUTHEAST Iffrga WR SE3JQL PROJECT, ESTABLISHING WONT OF BID SECLRITY TO ACCOMPANY EACH BID, DIRECTING CITY CLEW TO RIBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. A public hearing was held on plans, specifica- tions, form of contract and esttaW of cost for the construction of the Benton Street Interceptor Project. Moved and seceded to adopt RES. 88-260, APRCNING RlNS, SPECIFICATIO1S, FCR4 0f CONTRACT AND ESTIMATE OF COST FOR THE CONSRRICTICN OF THE BENTON STREET INTERCEPTOR SEWER ROJECT, ESTABLISH- ING MUNT OF BID SECLRITY TO AI:CCf4PM EACH BID, DIRECTING CITY CLOK TO RBLISM NOTICE To BIDDERS, MD FIXING TIME AND PLACE FOR RECEIPT OF BIDS. A public fearing was held an plans, specifica- tions, form of contract and estimate of cost far the construction of the Sludge Force Main Project. Moved and seceded to adopt RFS. BB -261, APPROVING PLANS, SPECIFICATIONS, FCR4 OF OONTRACT AND ESTNTE OF COST FOR TEE OCfS113hCTICN OF THE SURGE FORCE M4IN PROJECT, ESTABLISHING MUM OF BID SECUtITY To ALCOR MN EACH BID, DIRECTING CITY CLEW, To RELISH NOTICE TO BIDDERS, AND FIXING TIFF AND PNCE FCR RECEIPT OF BIDS. A public hearing was held on an ordinance to rezone property located at 1476 First Aaw five I- 1, General Industrial to CC -2, CamnitY Ommauial. Moved and seceded that the ordinance to rme property located at 1476 First Avenue from I-1, General Industrial to CC -2, CommnitY famecial, be given first vote for passage. The Maya' declared the motion carried. Moved and seceded to adopt AES. 88-262, AppRDvING THE PRELIMINARY IND FINAL LAKE 9W N]N- RESIDENTIAL DEVEIama (L=) PLAN FOR R -PLAZA, "SE TVD, LOPATND 9( M OF HIOHAY 1 VW AT HMN AVINiiE. Moved and seconoW to appoint Jean Snow, 1302 Ginter Avenue, for the Iowa City Representative on the WCAP Board of Directors for 1989. The Mayor declared the motion carried. Moved and sec=W to adjourn 5:45 p.m. The Mayor declared the motion carried. A more complete description of Comcil activities is on file in the office of the City Cleric. s/in MMONALD, MAYOR s/FNRIAN K. KAA%R,iCITY CLERK Submitted forpubli tion -- 1/3/89. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES December 21, 1988 Iowa City Council, special mtg., 5:30 p.m. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Balmer, Horowitz, Larson, McDonald. Absent: Courtney. Staffinembers present: Atkins, Helling, Timmins, Karr, Fosse, Schmadeke, Schmeiser. Council minutes tape recorded on Tape 88-42, Side 1, 226-415. Moved by Ambrisco, seconded by Horowitz, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Council Actions of the regular meeting of 12/13/88, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Housing Comm. - 11/8/88; Broadband Telecomm. Comm. - 11/16/88; P&Z Comm. - 12/15/88. Permit Motions and Resolutions: Approving a Class C Beer Permit for Krause Gentle Corporation, dba Kum & Go #890, 2315 Muscatine. RES. 88-258, Bk. 99, p. 258, ISSUING CIGARETTE PERMITS. Approving a Class C Liquor License for Mei-Lee Szeto & Bessie Ho dba Dynasty Chinese Restaurant, 21 Sturgis Drive. Motions: Approving the Abstract of the special primary election of 12/13/88 as certified by the Johnson County Auditor. To set a public hearing for 1/10/89 at 6:30 p.m., to receive citizen comments on a Program Description for the proposed use of $69,000 in Rental Rehabilitation Grant Funds for 1989. Correspondence: Memo from the Civil Service Commission submit- ting certified lists of applicants for the following positions: Treatment Plant Operator/Water Division; Clerk Typist - Information Desk Operator; Maintenance Worker II - Water Division. Affirmative roll call vote unanimous, 5/0, Courtney absent. The Mayor declared the motion carried and repeated the public hearings as set. Recommendations of the Broadband Telecommunications Commission noted as follows: (1) That the Council approve the revised scope of the work proposed by The Buske Group concerning the review of the non-profit organizational status. This will be submitted to the Council at a later date as a budget amendment. (2) That Council accept the budget as proposed with the addition of funds for travel and education and that the wages of the proposed part-time employee to assist Shaffer with the NPO organizational board should be more commensurate with the professional nature of the person desired for such a position. These matters will be considered during the Council's budget deliberations. A public hearing was held an plans, specifications, form of contract and estimate of cost for the construction of the Southeast Interceptor Sewer Project. No one appeared. Council Activities December 21, 1988 Page 2 Moved by Balmer, seconded by Ambrisco, to adopt RES. 88-259, Bk. 99, p. 259, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE SOUTHEAST INTERCEPTOR SEWER PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXINGTIME AND PLACE FOR RECEIPT OF BIDS. Affirmative roll call vote unanimous, 5/0, Courtney absent. The Mayor declared the resolution adopted. A public hearing was held on plans, specifications, form of contract and estimate of cost for the construction of the Benton Street Interceptor Project. No one appeared. Moved by Balmer, seconded by Larson, to adopt RES. 88-260, Bk. 99, p. 260, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE BENTON STREET INTERCEPTOR SEWER PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXINGTIME AND PLACE FOR RECEIPT OF BIDS. Affirmative roll call vote unanimous, 5/0, Courtney absent. The Mayor declared the resolution adopted. A public hearing was held on plans, specifications, form of contract and estimate of cost for the construction of the Sludge Force Main Project. No one appeared. Movedby Ambrisco, seconded by Horowitz, to adopt RES. 88-261, Bk. 99, p. 261, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE SLUDGE FORCE MAIN PROJECT, ESTABLISH- ING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Balmer questioned when the City would know if federal monies were avail- able. The City Manager stated work would proceed and information should be received by Spring. In response to Horowitz the City Manager clarified that any federal monies received would simply reduce the amount of bonds issued. Affirmative roll call vote unanimous, 5/0, Courtney absent. The Mayor declared the resolution adopted. A public hearing was held on an ordinance to rezone property located at 1476 First Avenue from I-1, General Industrial to CC -2, Community Commercial. No one appeared. Horowitz asked staff to have the Fire Department look at the access for the property and requested a response prior to the final consideration of the request. Moved by Horowitz, seconded by Larson, that the ordinance to rezone property located at 1476 First Avenue from I-1, General Industrial to CC - 2, Community Commercial, be given first vote for passage. Affirmative roll call vote unanimous, 5/0, Courtney absent. The Mayor declared the motion carried. Moved by Ambrisco, seconded by Balmer, to adopt RES. 88.262, Bk. 99, p. 262, APPROVING THE PRELIMINARY AND FINAL LARGE SCALE NON-RESIDENTIAL DEVELOPMENT (LSNRD) PLAN FOR R -PLAZA, PHASE TWO, LOCATED SOUTH OF HIGHWAY 1 WEST AT HUDSON AVENUE. Affirmative roll call vote unanimous, 5/0, Courtney absent. The Mayor declared the resolution adopted. Council Activities December 21, 1988 Page 3 Moved by Ambrisco, seconded by Courtney, to appoint Jean Snow, 1302 Ginter Avenue, for the Iowa City Representative on the HACAP Board of Directors for 1989. The Mayor declared the motion carried unanimously, 5/0, Courtney absent. Moved by Balmer, seconded by Horowitz, to adjourn 5:45 p.m. The Mayor declared the motion carried unanimously, 5/0, Courtney absent. JOHN MCDONALD, MAYOR i ATTEST: MARIAN K. KARR, CITY CLERK I � i I � I i COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES January 10, 1989 Iowa City Council, special mtg., 6:30 p.m. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Balmer, Courtney, Horowitz, Larson, McDonald. Absent: None. Staff members present: Atkins, Timmins, Karr, Vitosh, Kimble, Donahue, Schmeiser, O'Malley, Seydel. Council minutes tape recorded on Tape 89-3, Side 1, 1 - END. The Mayor presented the Distinguished Budget Presentation Award from the Government Finance Officers Association to Finance Director Rosemary Vitosh and Budget Analyst Terry Kimble. A special Certificate of Recognition was presented to Terry Kimble in recognition of the fifth consecutive year the City Budget had received the award from the Finance Officers. The Mayor proclaimed January 16, 1989, as Martin Luther King, Jr. Recognition Day. Moved by Ambrisco, seconded by Horowitz, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Actions of the regular meeting of 12/21/88, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Iowa City Council-Bd of Supervisors - joint meeting 12/15/88; P&R Comm. - 12/14/88; Sr. Center Comm. - 11/21/88; Airport Comm. - 11/17/88; Bd. of Library Trustees - 12/15/88; Bd. of Adjustment - 12/14/88; CCN Comm. - 11/22/88; Animal Shelter Bldg. Committee - 12/15/88. Permit Motions and Resolutions: Approving a Class B Beer Permit for Michael E. Hodge dba Sunshine Laundry Company, 218 E. Market Street. Approving a Class C Beer Permit for Clyde R. Seaton dba Seaton's Cash & Carry Market, 1331 Muscatine Ave. Approving a Class E Beer Permit for QuikTrip Corporation dba QuikTrip #552, 25 W. Burlington. Approving a Class C Beer Permit for Ann Chong dba Chong's Supermarket, 409 S. Gilbert Street. RES. 89-1, Bk. 100, p. 1, ISSUING CIGARETTE PERMITS. Approving a Class C Liquor License for Four Cushions, Inc. dba Dooley's, 16-7.0 South Clinton Street. Motions: Approving disbursements in the amount of $4,370,467.24 for the period of 11/1 thru 11/30/88, as recommended by the Finance Director, subject to audit. Resolutions: RES. 89-2, Bk. 100, p. 2, ADOPTING SUPPLEMENT NUMBER 38 TO THE CODE OF ORDINANCES OF THE CITY OF IOWA CITY, IOWA. Setting Public Hearings: RES. 89-3, Bk. 100, p. 3, TO SET A PUBLIC HEARING FOR 1/24/89, ON PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATED COST FOR THE CORALVILLE/IOWA CITY ANIMAL SHELTER. Minutes Council Activities January 10, 1989 Page 2 Correspondence: Expressing support for Mayor's Youth Employment Program from: James and Mary McCue; Linda Lawrence. Notice from the Iowa City Finance Department of intent to purchase equipment. Memo from the Civil Service Comm. submitting certified lists of applicants for the following positions: Accountant - Accounting Division; Senior Accountant - Accounting Division; Maintenance Worker I/Traffic - Parking Division; Meter Reader - Water Division; Mass Transit Operator - Public Transit Department. Memo from the Traffic Engr. regarding one-hour parking limit in the tourist area on the south side of Taft Speedway west of Dubuque Street. Applications for the Use of Streets and Public Grounds: John Zielinsky requesting permission to hand out literature on downtown sidewalks, approved. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Balmer, seconded by Horowitz, to set a public hearing for 1/24/89, on an ordinance to vacate an unimproved portion of First Avenue between J Street and the Iowa Interstate Railway, a 360 foot alley between First and Second Avenues, and a 175 foot alley along the northern right- of-way line of the railroad. The Mayor declared the motion carried unanimously, 6/0, all Councilmembers present. Moved by Horowitz, seconded by Ambrisco, to defer and refer back to the Planning and Zoning Commission an ordinance to amend the Zoning Ordinance to eliminate certain child care providers from the regulations for child care facilities and to extend the hours for home occupations. The Mayor declared the motion carried, 6/0, all Councilmembers present. Moved by Ambrisco, seconded by Balmer, that the ordinance to vacate a portion of excess right-of-way on the south side of U.S. Highway 6, immediately north of Robo Car Wash, be given first vote for passage. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Courtney, seconded by Ambrisco, that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived and that ORD. 89- 3400, Bk. 30, p. 1, REZONE PROPERTY LOCATED AT 1476 FIRST AVENUE FOR I-1, GENERAL INDUSTRIAL TO CC -2, COMMUNITY COMMERCIAL (S&M PARTNERS), be voted on for final passage at this time. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the motion carried. Horowitz states she had a number of questions re this request and that she accepts the answers received from staff and is prepared to vote favorably for this ordinance at this time. Moved by Courtney, seconded by Ambrisco, that the ordinance be finally adopted at this time. Affirmative roll vote unanimous, 6/0, all Councilmembers present. The Mayor declared the ordinance adopted. Minutes Council Activities January 10, 1989 Page 3 Moved by Balmer, seconded by Ambrisco, to adopt RES. 89-4, Bk. 100, p. 4, APPROVING THE PRELIMINARY AND FINAL LARGE SCALE RESIDENTIAL DEVELOPMENT (LSRD) PLAN FOR CAPITOL VIEW APARTMENTS, A 56 -UNIT HIGH RISE MULTI -FAMILY RESIDENTIAL DWELLING PROPOSED AT 630 SOUTH CAPITOL STREET. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Courtney, seconded by Balmer, to adopt RES. 89-5, Bk. 100, p. 5, APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST, AN AGREEMENT FOR USE OF PUBLIC PROPERTY BY AND BETWEEN THE CITY OF IOWA CITY AND W. BOYD CROSBY AND TERRY P. HUFF, FOR THE PLACEMENT OF AN ELECTRICAL TRANSFORMER ON THE SOUTH CAPITOL STREET RIGHT-OF-WAY (CAPITOL VIEW APARTMENTS). Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the resolution adopted. The Mayor noted the recommendation of the P&Z Comm. that the City facilitate resolution of the private sewer problem affecting three properties in the 600 block of South Clinton Street, immediately west of the proposed Capitol View Apartments site, and stated the matter has been resolved. Andrew Knorr, 1155 Downey Drive, appeared re the budget for the SEATS program and extended hours. The City Mgr. stated the request has been incorporated into the 1990 City budget and will be reviewed by Council in the next week. Marjorie Hayden Strait, 1314 Pine Street, appeared to encourage the City to review the proposal for extended Sunday hours for SEATS. Richard Nash, 1803 F Street, appeared and requested Council consider purchase of his property at 1808 F Street due to proposed City construction in the area. Council referred the matter to the City Manager for review. A public hearing was held to receive Citizen Comments on the Program Description for the proposed use of $69,000 in Rental Rehabilitation Grant Funds for 1989. No one appeared. Moved by Ambrisco, seconded by Horowitz, to adopt RES. 89-6, Bk. 100, P . 6, AUTHORIZING THE FILING OF A PROGRAM DESCRIPTION FOR 1989 RENTAL REHABILITATION GRANT FUNDS IN THE AMOUNT OF $69,000 UNDER SECTION 17 OF THE UNITED STATES HOUSING ACT OF 1937, INCLUDING ALL UNDERSTANDINGS AND CERTIFICATIONS CONTAINED THEREIN, AND DESIGNATING THE CITY MANAGER AS AUTHORIZED CHIEF EXECUTIVE OFFICER FOR THE GRANT. In response to Balmer, the City Mgr. reported that the administrative cost for the program is about 10% and that HUD does restrict the City on the charge and amount of funds. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Horowitz, to make the following appointments: Dorothy Paul, 2 Glendale Court, appointed to the Human Rights Commission for an unexpired term ending 1/1/90; re -appointed Roberta Patrick, 515 Oakland and George Starr, 730 Brown, to the CCN Commission for three-year terms ending 3/1/92 and re -advertise the remaining vacancy; re -appoint John (Trey) Stevens, 3035 E. Court, to the Broadband Telecomm. Commission for a three-year term ending 3/13/92; re- Minutes Council Activities January 10, 1989 Page 4 appoint John Ockenfeis, 1208 Michelle Court, to the Airport Commission for a six-year term ending 3/1/95; approve recommendation of the City of Coralville that Dawn A. Willis be appointed to the Riverfront Commission for an unexpired term ending 12/1/90; approve recommendation of the Johnson County Bd. of Supervisors that Robert S. Wachal be re -appointed to the Riverfront Commission for a term ending 12/1/91. The Mayor declared the motion carried unanimously, 6/0, all Councilmembers present. Larson noted the extraordinary candidate applications received and encouraged citizens who were not selected to re -apply. Councilmember Larson noted that the City would be receiving an additional $80,000 in housing rehabilitation funds and commended staffinembers Pam Barnes, Marianne Milkman, and Don Schmeiser and the rest of the CDBG staff for utilizing City funds so efficiently. Secondly, Larson noted displeasure with a 1/4/89 column by Gary Sanders regarding Council. Moved by Ambrisco, seconded by Courtney, to adopt RES. 89-7, Bk. 100, RTAION CERTIFICATE ROFICOMPLET CONG THE MPLETION OF NAL ACCEPTANCESIGN AN IOWA OFTAGR EMENT WORK MENT OF OFORTTHE RISE FUNDING PROJECT NO: RMX-3715(1)--9E-52, LOCAL ROAD/SCOTT BLVD./HEINZ ROAD. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Horowitz, seconded by Ambrisco, to adopt RES. 89-8, Bk. 100, P8 , AUTHORIZING THE CITY MANAGER TO MAKE AN AMENDED OFFER TO PURCHASE FOR PARCEL BSI.08, ALL IN CONNECTION WITH THE BENTON STREET ll INTERCEPTOR PROJECT. Affirmative roll call vote unanimous, 6/0, present. The Mayor declared the resolution adopted. Moved by Horowitz, seconded by Courtney, to adopt RES. 89-9, Bk. 100, P. 9, AUTHORIZING THE MAYOR TO SIGN AN APPLICATION TO THE STATE HISTORICAL SOCIETY OF IOWA FOR A CERTIFIED LOCAL GOVERNMENT GRANT. Horowitz noted that the City had worked to receive the status and was happy to see the City applying for these funds. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Balmer, seconded by Horowitz, to adopt RES. 89-10, Bk. 100, P10, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO CERTIFY A 28E AGREEMENT WITH THE CITY OF SOLON, IOWA, for Section 8 Rental Assistance. Housing Coordinator Lyle Seydel present for discussion. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Horowitz, seconded by Larson, to adopt RES. 89-11, Bk. 100, P. 11, CERTIFYING UNPAID WATER, SEWER AND REFUSE CHARGES TO COUNTY AUDITOR FOR COLLECTION IN THE SAME MANNER AS A PROPERTY TAX. City Clerk noted the revised list distributed. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Balmer, to adopt RES. 89-12, Bk. 100, p. 12, CERTIFYING UNPAID WEED CUTTING CHARGES TO COUNTY AUDITOR FOR COLLECTION IN THE SAME MANNER AS A PROPERTY TAX. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the resolution adopted. Minutes Council Activities January 10, 1989 Page 5 Moved by Horowitz, seconded by Ambrisco, to adjourn 7:10 p.m. The Mayor declared the motion carried unanimously, 6/0, all Councilmembers present. A MARIAN K. KARR, CITY CLERK Joint Iowa City Council -Board of Supervisors Informal Meeting December 15, 1988 meecino: uecember 15, 1988, at the Johnson County Administration Build- ing. Sehr and McDonald co -presiding. Iowa City Council Present: Ambrisco, Balmer, Horowitz, McDonald, Courtney, Larson (5:05 PM). Johnson County Board of Supervisors Present: Ockenfels, Myers, Sehr, Burns. Absent: Donnelly. Supervisor Elect Duffy present. Iowa City Staff Present: Atkins, Timmins, Karr, Smith Johnson County Staff Present: Peters, Lill edahl, Carpenter, Brunner Tape Recording: Tape 88-43, Side 1 & 2 Call to Order: McDonald and Sehr called the meeting to order at 4:05 PM. Discussion regarding E911: Myers said that an ad hoc committee has studied emergency communications within the City and County for the last three months. Myers explained the committee has representatives from Iowa City, University of Iowa, Coralville, Johnson County Emergency Services and rural areas. Myers stated the ad hoc committee will meet again on Monday, December 19, at 4:00 PM which may result in a recommendation to the Iowa City Council and Johnson County Board of Supervisors regarding hiring a consultant. Myers noted that the County is required by law to appoint an E911 service board. In response to McDonald, Myers stated that the ad hoc committee will try to reach a consensus regarding hiring a consultant. Myers stated he believes that the present structures should be able to handle a county- wide communication system. In response to Balmer, Myers stated that a consultant would advise on equipment, location and options. McDonald agreed that the time is right for considering options. Myers stated that one question to be resolved is the contribution of the University to the County communications system and the E911 system. Ockenfels said the biggest hurdle is the location of the communications system. Burns stated that the location is not an issue for him, the main thing is to get a communications center built. Myers stated the committee members, Police Chief Miller, and Fire Chief Donner all want to see the problem resolved. Myers stated that the 25 -cent fee called for in the law will solve the capital needs. Myers stated the PSAP (Public Service Answering Phones) will cost about $250,000 plus the database to back it up. Myers stressed the importance of communication. Courtney stated that he is concerned about the efficiency of any proposed system if the system is not located at the command center. Courtney stated that commanders being able to talk face-to-face with radio 3 2 - operators is different than phone conversations. In response to Horowitz, Myers said that a new system will not call for fewer personnel. Myers said the idea for a joint facility originally came from the Johnson County Sheriff's Department because they are concerned about coordination of two or three PSAP. Myers stated that the Iowa City, Coralville, Lone Tree, North Liberty and all other area emergency volunteer fire departments need to be considered. Myers noted that savings will not come through less personnel, but rather through the economy of scale and delivery of service and the type of hardware used. Myers stated that such systems have worked in other places. Johnson County Sheriff Elect Carpenter said that his main concern is that Johnson County is different from Scott County which has one major city. He stated the real problem is how the system can work when backups are 20 miles apart rather than three miles apart as in Iowa City. Carpenter noted that Johnson County currently has two full-time dispatchers on duty out of a staff of seven. Carpenter stated he would see the need for an additional two dispatchers on duty if Iowa City is added. Carpenter stated that it is important that a common bond be maintained and that bond is currently the Carpenter stated primary rn is taking aayfrom the safety ofofficersinhe service the people. In response to Courtney, Carpenter agreed that being on different radio frequencies is a problem in Johnson County and that it is impossible to talk between Johnson County and Iowa City patrol cars. Carpenter stated Johnson County handles all the county communications through their dispatcher, except for Iowa City Police and Fire Departments. Myers stated if joint communications is tied in with E911, cost of the consultant could be recovered from the 25 -cent fee. In response to Horowitz, Myers said that a state law authorizes a 25 -cent charge per telephone line in a county to pay for the capital costs, if approved by voters in a regularly scheduled election. Myers said a plan must be in place and the charge for a consultant can also come from the 25 -cent fee. Myers stated that there are approximately 45,000 phone lines in the county, excluding the University. Myers stated negotiations are proceed- ing with the University. Myers stated it is felt that the 25 -cent fee would generate more than enough money to cover capital costs. Traffic on South Dubuque Street: Sehr stated that people go down the street the wrong way almost hourly on South Dubuque Street near the County Administration Building. Myers noted that people use the lot as a short-cut through the County Administration Building because of the traffic pattern. Atkins said that when the Benton Street bridge is widened, it could complicate the problem. Atkins stated the Traffic Engineer can prepare a report. Sehr said that a larger sign might help direct traffic. Myers said that if the traffic pattern is changed, traffic islands will have to be removed. Senior Center/Congregate Meals Program: Ockenfels said that it is the understanding of the Johnson County Board of Supervisors that the County pays 20% of the Senior Center Congregate Meals budget but should not be responsible for painting or other major improve- ments in the Congregate Meals area or the Senior Center building. McDonald noted that the Congregate Meals program is a county program. 3 -3- Carol Peters noted that the County received a request to pay for repairs and painting if Iowa City furnished the paint. In response to Atkins, Peters said the bill was for painting the entire area. Atkins stated that under the agreement, there is an obligation by the County government to pay for repair or replacement of furniture, appliances, fixtures or objects if such repair or replacement results from the negligence, act or omission by employees or officers. Atkins stated if the repairs in question are routine, he sees no problem with the City just paying for it. Ockenfels said that she was particularly thinking of the painting of the Congregate Meals kitchen area. Atkins stated that a vandalized spot on the assembly area floor needs repair. Atkins noted the Health Department said a closet in the Congregate Meals area had to be cleaned. Myers said that the County, according to the contract, is responsible for 20% of the repair of the building. Atkins replied that he understands that the County government pays 20% as a basic policy, but a separate agreement controls the Congregate Meals program. Sehr suggested that Peters and Atkins decide how the matter should be resolved. Peters stated there is also a need for additional storage area because the federal government is now disbursing commodities on a quarterly basis. Atkins stated the Senior Center is spacious, but there is very little specific storage area. Councilmembers and Board of Supervisors discussed the need for storage. Atkins stated he will meet with Peters to consider the storage issue. Ambrisco suggested that staff consider the idea of suspending storage racks from the ceiling. Slothower Road: In response to Horowitz, Myers explained Slothower Road is located on the west side of the County Home and the south part of the road is owned by the County and the north part of the road is owned by the City. Ockenfels said the County would like the road opened and the City does not want it opened. McDonald stated the City engineers estimated it would cost 5100,0004125,000 to make the improvements to open Slothower Road. Myers stated that the road just needs a tube and a couple loads of rock. Councilmembers and Board of Supervisors discussed repair and use of the road. Sehr said the County road crews and area farmers would like to use the road. Horowitz asked if the County could repair the road, then fence off the road and only allow County employees to use the road. Iowa City Attorney Timmins stated Slothower Road is an isolated road and if the road is not significantly improved, people are bound to get stuck. Timmins said Slothower Road could be a private lane the City could allow the County to use, and if the County wants to take the risk, the City could draft an agreement. Myers stated the County could consider establishing a Level B road system. Councilmembers and Board of Supervisors discussed the April 1986 City-adopted resolution that does not allow development in the area for 12 years. McDonald stated Iowa City is not in a position to spend 5100,0004120,000 to improve the road. McDonald said the City could vacate the road and give it to the County. Sehr said the County already has some liability because of the two houses located on the road. Senior Center/Congregate Meals Program Continued: Ockenfels noted the Senior Center Commission has requested additional staff. Atkins said the Senior Center Commission has endorsed the recom- mendation to expand the Volunteer Coordinator position by 20 hours. 3 4 - Landfill Update: Horowitz reported that the Technical Advisory Committee of ECICOG has hired a consultant to look at a six -county area to develop options regarding management of solid waste. Horowitz cautioned that everyone will need to educate themselves to the potential of solid waste manage- ment. Ambrisco stated he monitored the University of Iowa public hearing regarding the incinerator at Oakdale. Horowitz asked if the issue was raised regarding how there can be a research park located near the incinerators. Ockenfels said the University of Iowa feels there will be no problems. Burns said only 1,600 pounds per day will be incinerated. Myers reported on the proposed incineration process and said that he would recommend the air emitted from the chimney be scrubbed because of the potential for acid rain. Myers raised concerns regarding the University of Iowa keeping the County informed about their solid waste management proposal. Myers stated he has requested the University send project inspection reports to the County. Councilmembers and Board of Supervisors discussed the need for information from the University regarding their incineration plans. Balmer said the University should coordinate the disposable medical waste from all area hospitals. Myers said there seems to be a new spirit of cooperation from the University. Balmer noted appreciation and thanks to Johnson County Board of Supervisor Sehr for his years of service as a Johnson County Board of Supervisor. Meeting adjourned at 5:15 PM. MINUTES PARKS AND RECREATION COMMISSION DECEMBER 14, 1988 MEMBERS PRESENT: Dotson, Henry, Hesse, Hradek, Malloy, Steinbrech, Watson, Welk, Willis MEMBERS ABSENT: Weideman STAFF PRESENT: Ertz, Howell, Kriz, Moran, Trueblood FORMAL Moved by Hradek seconded by Malloy, to ACTION TAKEN: approve the minutes of the November 9, _1988 meeting as written. Unanimous. COMPREHENSIVE Commission members were furnished with a copy PLAN: of the 1983 Iowa City Comprehensive Plan Update. various sections were reviewed. Steinbrech stated discussion of the comprehensive plan pertaining to parks and open space would entail review of the open space plan, land acquisition policies, large parks vs. small parks, active vs. passive, river corridor concerns, maintenance of acquisitions, and other matters anyone wishes to address. Willis stated his opinion that the Planning and Zoning commission is looking at "active or passive" parks, the desirability of one kind to the other, and maintenance costs involved. It was the consensus of the commission that this approach did not analyze the needs of users and program needs. The issues that need to be looked at are how much open space we need, where we can count on putting it, and how we are going to acquire same. It should be the people who plan the programs to design the park based on program needs and what the surrounding neighborhood wants. Willis stated he felt that the commission should ask that portions of the comprehensive plan dealing with open space be reviewed by the commission prior to finalization of same. The commission reviewed various portions of the 1985 Neighborhood Open Space Plan. Malloy stated the comprehensive plan discussion schedule had been revised and asked that staff obtain same. The commission will review the 1985 Neighborhood Open Space Plan to determine if any changes should be made. 11 LONG RANGE Trueblood reported that he visited with Tim PLANNING: Shields of the Institute of Public Affairs with regard to conducting a long range planning workshop. Mr. Shields indicated he conducted workshops of this nature on a regular basis. Trueblood stated he and Mr. Shields would be meeting on Monday, December 19, to discuss what the commission is interested in obtaining from such a workshop. A meeting will then be scheduled with commission members. RIVERFRONT Steinbrech reported that the preservation COMMISSION: of Bunker Bridge and fishing access below the Burlington Street bridge were discussed. Also, Peg McElroy was present at the Riverfront Commission meeting to discuss the upcoming Mayor's Youth Employment Program projects. Steinbrech stated Anne Hesse has agreed to replace Hradek as the commission's representative on the Riverfront Commission. PARK & Willis stated that a successor to Dotson would RECREATION need to be appointed to the Park and FOUNDATION: Recreation Foundation at next month's meeting% COMMISSION Dotson indicated this meeting marked the end he had enjoyed working TIME: of his term, and stated with the commission. Steinbrech introduced Todd Welk, who will be filling the vacancy left by Dotson. CHAIRMAN'S Steinbrech reminded the commission that any REPORT: appointments that are necessary, for example chairperson, will need to be made at next month's meeting. Steinbrech presented a Certificate of Appreciation to Roger Dotson for his past service to the Parks and Recreation Commission. DIRECTOR'S REPORT: Trueblood reported on the following: Ice Rink Proposal. Copy of letters in support of the ice rink proposal were distributed to the commission. Watson indicated he had read an article in the National Park and Recreation magazine regarding three different communities who had ice rinks. He also sent for information on ice rinks from a business advertised in the same magazine. -2- FY90-92 Budget. Parks and Recreation staff attended their budget review session this week. Hesse noted there was a budget request for purchase of a mini-greenhouse and asked about its status. Trueblood stated it was a future C.I.P. request. Salarr Increase for Recreation Division's Temporary Employees. Included in the Recreation Division's budget requests was a request to increase the salary of all temporary employees. The budget impact on the Recreation Division would amount to approximately $32,000. Boathouse. The issue of constructing a boathouse may be resurrected. Staff was contacted by an individual, who is reviewing what had been done in the past and may be coming before the commission at next month's meeting. ADJOURNMENT: Moved by Dotson seconded by Henry, to adiourn. Unanimous. it i I 1 Informal Council Discussion January 9, 1989 Informal Council Discussion: The meeting started at 6:30 p.m. Mayor John McDonald presiding. Councilmembers present: Ambrisco, Balmer (left at 7:55 PM), Courtney, Horowitz, Larson, McDonald. Staff present: Atkins, Donner, Helling, Horton, Stock, Karr, Smith, Kimble, Schmeiser, Schoenfelder, Timmins, Vitosh, Bieri. Tape-recorded: Reel 89-1, Side 1, 1 -End; Side 2, 1 -End; Reel 89-2, Side 1, 1 -End. CONSENT CALENDAR: Reel 89-1, Side 1 Council agreed to add a Class "C" Liquor License for Four Cushions, Inc. dba Dooley's, 18-20 S. Clinton. PLANNING AND ZONING MATTERS: Reel 89-1, Side 1 A. r B. Schmeiser stated the property is intended for development of a proposed affordable housing project. Schmeiser noted additional information will be provided to Council prior to the public hearing. In response to Horowitz, Schmeiser said the proposal is to vacate the alley along the northern right-of-way line of the railroad. Larson asked why the road is not being built on the alley. Schmeiser explained that according to the City's policy, the City will vacate/dispose of the right-of-way equally to abutting property owners on both sides of the alley. Schmeiser said the City is giving the property owners on the west side the opportunity to purchase ten feet of the alley. Schmeiser explained the proposed amendments are to eliminate the special exceptions requirements for child care facilities which are licensed or registered having six or fewer children. Schmeiser said those child care facilities fall under the definition of home occupation and the Planning and Zoning Commission recommended that the permitted hours of operation for home occupations be extended to begin at 7:00 AM. Horowitz asked that the ordinance be referred back to the Planning and Zoning Commission. Horowitz suggested that the ordinance have an exclusion for persons caring for six or fewer children. Councilmembers discussed the need in Iowa City for child care at various times of the day. Council agreed to refer the ordinance to the Planning and Zoning Commission and to defer the public hearing. Casey Cook, Planning and Zoning Commission member, Informal Council Discussion January 9, 1989 Page 2 requested clarification regarding current home occupation hours. Council stated the Planning and Zoning Commission should consider special exceptions just for daycare providers. C. E. F. G. In response to Ambrisco, Schmeiser said a permanent dust -free surface is required for the parking area. Schmeiser noted the applicant has requested expedited consideration. Schmeiser distributed plans for the proposed 56 unit high-rise multi- family residential dwelling. Schmeiser said the project consists of a four-story, high-rise building with 56 apartment units, swimming pool, and a 59 space parking lot. Schmeiser said Planning and Zoning Commission approved the location of the transformer subject to vegetative screening being located around it. In response to Courtney, Schmeiser said the entrance to the atbuilding is d hBalmer al how mnyhouseswile removed. Schmeiser taedhreehouseswil be removed. Schmeiser said Larry Svoboda is one of the property owners to the east that has approached the Planning and Zoning Commission regarding a sewer problem. City Attorney Timmins said Svoboda met with the City Engineer and the City Engineer is satisfied the sewer will suffice for the time being. In response to Balmer, Timmins said Svoboda's sewer line failed some time in the fall and was repaired. Horowitz asked if the Planning and Zoning staff questioned the need for whatpthenCity'suse of the liability issinble termsiofithehe area. structureHorowitz and integrity S / Informal Council Discussion January 9, 1989 Page 3 of the soil and if soil borings were taken in the area. Larry Schnittjer, MMS Consultants, stated soil borings were taken. Timmins stated the City has a responsibility to enforce whatever is in the building code and the Building Official has sufficient discretion to require engineering if soil conditions exist. Horowitz stated the proposed development is located next to the railroad right-of-way. Horowitz raised concerns that the gentle vibrations created by the railroad could crack the proposed swimming pool. Timmins said the City's responsibility, during the course of ordinary inspections of the rental units, is to make sure all the facilities that are available to the tenants, including the swimming pool, are in safe condition. Horowitz said there is water under the viaduct that makes the area slick. Schmeiser stated the applicant will have to acquire all necessary permits. HAZARDOUS MATERIALS RESPONSE TEAM Reel 89-1, Side 1 Larry Donner presented information regarding the hazardous materials response team. Donner noted Council received his December 28, 1988 memo regarding the Proposed Hazardous Materials Response Team Budget. Donner outlined three levels of hazardous materials response teams: Level A - Team that can identify any foreign substance and then take measures to contain it, use encapsulated suits and wide array of sophisti- cated equipment; Level B - Team that can deal with chemicals targeted in the area and have limited encapsulation; Level C - Team that has the ability to recognize a hazardous substance, rope off the area, then back off. Donner said the proposed Johnson County team would be a Level "B" team. Donner reviewed the proposed budget and stated that funding for training may be light. Donner noted a hazardous materials training class costs from $1000 to $1500 per person per class plus transportation, room and board. Donner stated the team is designed to contain a release or spill, not clean it up, and a contractor would have to be hired for clean-up. Donner added that Fire Department participation should be expanded from the current three people to nine trained people. Donner stated that of the $63,000 proposed budget, $42,000 would be obtained from the county- wide assessment. In response to Larson, Donner stated the budget increase would increase Fire Department flexibility and participation in the HAZMAT team and would not duplicate services. Donner stated the HAZMAT team would be able to handle a chlorine leak at the City Treatment Plant. In response to Larson, Donner stated that a Level "B" team would have been able to handle the incident at Village Inn restaurant. In response to Ambrisco, Donner said that the Fire Department has had IOD% success charging businesses for clean-up costs of moderate spills. Donner stated that currently there is no charge for training costs but that could be an added charge later. Donner stated that after initial training, $10,000 per year will be required for training. Horowitz noted that there will be a problem in the future as area volunteer fire departments disappear. Donner stated that Z' / Informal Council Discussion January 9, 1989 Page 4 he would expect to continue helping neighboring communities and bill offenders. In response to McDonald, Donner stated that the 50� per capita for the next fiscal year will provide funds to catch up and then will drop to 25� per year. The County will also pay the same rate. Al Axeen, Coralville City Council, stated that JCCOG decided that the per capita charge would not be a surcharge on property taxes. He said that he predicts that the HAZMAT team would develop into a five or six county team and that an untrained, volunteer firefighter could not be expected to handle a hazardous material problem. ANIMAL SHELTER PROJECT Reel 89-1, Side 2 Al Axeen explained that there were eight sites considered before deciding on the current Iowa City site for the animal shelter. Axeen explained that funding is based on assessed valuation of residential property and that one license will be issued for both cities. All fees will be pooled and the balance will be funded on a shared basis. Axeen said that the Iowa City Police Department will administer personnel and the title of the building will be in the name of both cities. Schoenfelder and Horton reviewed preliminary drawings and plans for the proposed joint animal shelter facility. Axeen explained that once the new facility is open Johnson County's agreement with Iowa City to house animals will have to be renegotiated. In response to Horowitz, Horton stated building maintenance will be done by Animal Control facility personnel. Horton proposed that a one-half time kennel worker and a full-time desk clerk be added. Horowitz inquired about the Coralville licensing procedure. Horton explained Coralville animal licensing will be added to the Animal Shelter facilities computer system. Schoenfelder presented information about passive solar systems designed into the proposed animal shelter facility. In response to Larson, Schoenfelder stated the facility is isolated into three environmental systems: 1) the existing building, 2) the kennel, and 3) reception area; the charcoal filter system will not be used; and the building will be air conditioned. Axeen noted the proposed facility will increase the public's involvement. A member of the audience commended Schoenfelder for a job well done. KEGGER ORDINANCE Reel 89-1, Side 2 Atkins noted Council received his January 5, 1989 memo regarding kegger ordinance. Larson stated the City now has adequate ordinances to handle neighborhood beer parties. Larson suggested that if the Committee is devised that Committee should look at all the ways to deal with alcohol abuse within the community and not just relate to laud private parties. McDonald stated the purpose of exploring a kegger ordinance is that large parties are occurring more frequently and the intent of an ordinance would be to establish who is responsible for the parties. Councilmembers discussed the problems relating to excessive alcohol consumption in the community. Ambrisco said MADD should be represented on the Committee. Larson suggested the Committee could be charged with a specific focus and Informal Council Discussion January 9, 1989 Page 5 then also address what steps the City could explore to deal with the whole alcohol abuse problem in the community. Councilmembers discussed what the charge of the Committee should be. Atkins noted that in September there were 200 alcohol related arrests which isn't good use of police time. Atkins stated the City's Police Department babysits taverns. McDonald stated the Council agreed that a committee should be formed to initially address the kegger ordinance and review related problems time permitting. Larson noted that the public and MADD should be notified of the formation of the Committee. Atkins stated he will prepare the charge to the Committee and contact groups such as MADD regarding formation of the Committee. FY88 YEAR END FINANCIAL REPORT Reel 89-2, Side 1 Vitosh stated the report includes the audit for FY88. David Vaudt of Peat, Marwick, Main and Company reviewed the audit. Vaudt suggested the October 28, 1988 transmittal letter (page 17) offers a useful overview. Vaudt stated that the City has reorganized within the financial department to correct problems with the segregation of duties within the data processing and accounting functions. Vaudt thanked City staff for their cooperation. In response to Horowitz, Vaudt stated that the phrase "fairly represents" is standard terminology and does not reflect negatively on the City. Horowitz asked if the phrase "appropriations which are not encumbered lapsed at the end of the year" refers to all unencumbered appropriations. Vitosh said that the City follows a policy that any appropriations that are not encumbered or any expenditures in the budget that have not been ordered by the end of the fiscal year cannot be held by the department and used the following year. Vitosh stated that the department division has an item budgeted and is not able to expend those funds during the year, the department is allowed to carry those funds over into the next year without an encumbrance. Atkins said a multi-year plan serves as a forecast but the budget is administered annually. (Page 30) Courtney asked how much of the $1,600,000 will be carried over into the following year. Vitosh said she would need to review the carryovers and encumbrances. Larson asked if the City was too drastic in the cutting back of City personnel. Vitosh stated no and those cutbacks would be reflected in the current budget. Atkins said most of the personnel reductions were because the City didn't have the work to keep those particular employees on staff. Councilmembers and staff made general comments relating to the budget. Councilmembers commended staff for work done on the year end financial report. COUNCIL TIME/AGENDA Reel 89-2, Side 1 McDonald informed Councilmembers that Tuesday's formal Council meeting would finish no later than 7:45 PM to allow Councilmembers to follow the special Council election results. 2. In response to Courtney, Atkins stated that changes will be made in next year's Christmas Tree Recyling Program to make that program even more successful. Tr� Informal Council Discussion January 9, 1989 Page 6 3. Ambrisco referred Councilmembers to the December 20, 1988, correspon- dence received from Wm. Reddick on the Dick Davin property at 914 S. Dubuque St. Ambrisco summarized the situation. Councilmembers directed City Manager to review the decision of the Iowa City Electrical Board and the National Electrical Code. Donner explained the Code states that on any appeal there has to be demonstrated an equivalent level of safety. APPOINTMENTS Reel 89-2, Side 1 Human Rights Commission - Dorothy Paul Committee on Community Needs - Roberta Patrick George Starr Readvertise one Broadband Telecommunications Commission - John (Trey) Stevens Airport Commission - John Ockenfels MISCELLANEOUS Reel 89-2, Side 1 City Manager distributed correspondence from Richard b Wanitta Nash regarding the purchase of the property at 1808 F Street. The meeting adjourned at 8:55 p.m. I I I 1