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HomeMy WebLinkAbout1989-01-10 Bd Comm. MinutesMINUTES SENIOR CENTER COMMISSION NOVEMBER 21, 1988 MEMBERS PRESENT: Jack Bock, Gerry Busse, Hugh Cordier, Emmett Evans, Dorothy Fiala, Bud Gode, Geri Hall, Jean Hood, Duane Means, Ruth Wagner MEMBERS ABSENT: Lorraine Dorfman STAFF PRESENT: Bette Meisel, Joyce Phelps GUESTS PRESENT: Bill Coen, former Commissioner and member of Five -Year Goals Committee; June Pieper, Chair, Council of Elders CALL TO ORDER/INTRODUCTIONS/MINUTES/PUBLIC DISCUSSION: Hall welcomed Cordier and Means to the Commission and introduced Coen and Pieper to them. Back moved the minutes be accepted as read. Evans seconded. The motion carried unanimously. There was no public discussion. The date for the Executive meeting was set for December 13, at 8:00 a.m. BUDGET DISCUSSION: Meisel said she had met once with the Finance Department and with Steve Atkins. Atkins said he would not oppose the Senior Center Commission's proposal for additional staff. The Commission agreed to make a budget presentation to the City Council and the Board of Supervisors. It was decided that the details regarding this would be worked out later. Hood moved that a committee be appointed to plan the presentation of the Senior Center budget needs to the City Council. Wagner seconded. The motion carried unanimously. Hall appointed Hood, Evans, and Gode to work as a committee for budget presentation and to report back at the December 19 meeting. FIVE-YEAR GOALS PRESENTATION: Meisel began by explaining to the two new members how the Goals Committee had come about. She said that several years ago the Commission decided it would be both interesting and helpful to find out how other senior centers in towns comparable in size to Iowa City functioned and what their programming was like. A questionnaire was prepared and mailed and in due time results from this mailing were presented to and discussed by the Senior Center Commission. Meisel said lots of time has been spent and Input was requested from the City Council, Board of Supervisors, Council of Elders, City Manager, participants and staff. All suggestions were considered. The Five -Year Goals Committee was formed, took all the information received and eventually this information was condensed into eight goals. MINUTES SENIOR CENTER COMMISSION NOVEMBER 21, 1988 PAGE 2 Meisel said this process took several years during which time two members of the Commission died and two left. She said that the Committee making the presentation felt that the final eight goals were manageable and reasonable. Wagner explained the format which is a different color for each year from 1989-1993 with different goals for each year and with some having new ways to attain them each year and some ways being ongoing. Wagner stressed that even if the Commission agreed with all eight of the goals they well may disagree with the order of completion. Meisel and Wagner both emphasized that these were goals only, were not cast in stone, anh d intea may change as the Commission changes. Meisel said the only 9 one year deadline was the M1 goal for 1989: Additional Staff. This goal ha is for an additional 20 hours staff time for volunteer activities and all evening activities and meetings, as well as additional daytime activities i and programs. Meisel and Wagner emphasized that the completion of the 1 remaining goals hinged on the first goal being met in 1989. The members of the Five -Year Goals Committee (Jack Bock, Bill Coen, Ruth Wagner, Bette Meisel) went over each of the eight goals and the means of attaining each E one. Each was discussed as well as the means of reaching it. Many were ! left as written. The following changes and/or deletions were made: 1989 GOAL: 1. Additional Staff. A. Aggressive ADDITION: 6. PEvaluate aff 1992tiveness and need for additional ersonnel in GOAL: 2. Improve Parking. A. Advocate Alternate Transportation ADD: 3. Suggest car pooling and reserve special parking spaces for those i who car pool. GOAL: 3. Improve Image of the Center - "Outreach" C. Educate Funding Bodies Regarding Concent of Senior Center. DELETE:2. Adopt a Councilperson - Monthly Contact. ADD: 2. Adopt a Councilperson or supervisor with contact as appropriate. E. Develop Close Relationship Between Senior Center Agencig� MINUTES SENIOR CENTER COMMISSION NOVEMBER 21, 1988 PAGE 3 DELETE: 1. Suggest to Nutrition Advisory Board that members of that board and members of the Senior Center Commission take turns attending each other's monthly meetings periodically. ADD: 1. Continue staff participation at Service Providers' Organization meetings. GOAL: 5. Full use of computer. ADD: C. Administrative evaluation of computer use. 1. Hire consultant. GOAL: B. Fund Raising DELETE:8. Fund Raising ADDITION: 8. Gift Fund Development DELET A. Participant donations - voluntary GOA: 2. Improve parking. A. Advocate alternative transportation DELETE:1. Write letter to each permit owner suggesting buses and car pooling. GOAL: 3. Improve image of the Center - "Outreach" F. Develop closer relationship between Senior Center agencies and Senior Center DELETE: 1. Hold an annual Meeting for members of all Senior Center agency boards and Senior Center Commission to share information. ADD: 1. Continue staff participation at Service Providers Organization. GOAL: 5. Full use of computer ADD: C. Re-evaluation of computer programs ADD: 1. Explore new uses of computer for Senior Center activities. ADD: 2. Put money into budget for professional consultation on how to do this. GOAL: 7. Increased involvement of Senior Center Commission B. Expand Commission knowledge and commitment MINUTES SENIOR CENTER COMMISSION NOVEMBER 21, 1988 PAGE 4 DELETE: I. Designate areas of responsibility ADD: 1. Designate areas of expertise. GOAL: B. Fund Raising DELETE:8. Fund Raising ADD: 8. Gift Fund Development DELETE: A. Participant donations - voluntary ADD: A. Solicit donations - voluntary 1991 GOAL: 8. Fund Raising jDELETE:8. Fund Raising ADD: 8. Gift Fund Development DELETE: A. Participant donations - voluntary IDD: A. Solicit donations - voluntary LET /1, 2, 3, 4, 5 ADD: 1. Past Commissioners booster club on ongoing support. IDD: B. Develop proposed charges for programming 1992 GOAL: 2. Improve parking. DELETE: 1. Lobby for Sunday and night-time hours DD: 1. Lobby for night-time hours GOAL: 4. Full Use of Health Suite B. Support Groups DELETE: 1. Alzheimers ADD: 1. Care Givers (including Alzheimers) GOAL: 7. Increased involvement of Senior Center Commission ADD: B. Expand Commission knowledge and commitment IDD: 1. Designate areas of expertise MINUTES SENIOR CENTER COMMISSION NOVEMBER 21, 1988 PAGE 5 GOAL: 8. Fund Raising DELETE:8. Fund Raising ADD: 8. Gift Fund Development DELETE: A. Sales to the Public DELETE: #1, 2, 3, 4 ADD: A. Solicit donations - voluntary ADD: B. Additional funding potential ADD: 1. Develop a plan to look at charges for utilization of staff, space, materials that come to the Center from agencies and community people. 1993 GOAL: 2. Improve parking. A. Participate in planning of Parking de e o ment DELETE:1. Contact U, Chamber, City and County to determine interest ADD: 1. Contact U, Chamber, City and County to determine interest in parking ramp. GOA: 4. Full Use of Health Suite A. Support Groups DELETE: 1. Care Givers ADD: 1. Care Givers (including Alzheimers) GOAL: 7. Increased involvement of Senior Center Commission ADD: B. Expand Commission knowledge and commitment ADD: 1. Designate areas of expertise GOAL: 8. Fund raising DELETE:8. Fund raising ADD: 8. Gift fund development DELETE:A. Active fund raising DELETE:/1, 2, 3, 4, 5, 6, 7, 8 MINUTES SENIOR CENTER COMMISSION NOVEMBER 21, 1988 PAGE 6 ADD: A. Solicit donations - voluntary ADD: B. Additional fund raising potential as required { MINUTES AIRPORT COMMISSION THURSDAY, NOVEMBER 17, 1988 - 7:30 P.M. IOWA CITY TRANSIT FACILITY MEMBERS PRESENT: Harry Lewis, Pat Foster, Richard Blum, John Ockenfels MEMBERS ABSENT: Robert Hicks STAFF PRESENT: Ron O'Neil, Cheryl Tworek OTHERS PRESENT: Linda Barr, Gary Quinllin CALL TO ORDER: Chairperson Blum called the meeting to order at 7:36 P.M. Attendance and guests were noted. A quorum of the Commission was present. APPROVAL OF MINUTES OF OCTOBER 20 1988 MEETING: Blum stated that since there was no objection, the minutes of October 20, 1988, stood as approved. PRESENTATION OF BILLS: The list of bills was presented by O'Neil. Ockenfels moved to approve the bills as presented. Lewis seconded the motion and it carried unanimously. I j ITEMS FOR DISCUSSION: j 1. Airport Improvement Project i i O'Neil made the update. He stated that H.R. Green had surveyed the Runway 17/35 and marked sections to be rehabilitated. Repair will be concentrated in the middle 90' of the runway. 2. 1990 Budget O'Neil was to meet with City Manager Steve Atkins on November 18 to go over the 1990 budget for the Airport. The Commission discussed an increase in the area of Travel and Education. (O'Neil felt that w someone should attend the yearly A.I.P. meeting in Kansas City.) ' Otherwise, there was a 3% increase in most line items. O'Neil said that the City Manager would like to finalize the budget by December 9. 3. Industrial Development i Blum stated that a memo and a list of questions had been sent by the City Manager. A special meeting will tentatively be scheduled for after the first of the year to attempt to answer some of these questions. The planning students in attendance at the meeting submitted a draft report of the areas under consideration. A work session will be planned in the future to discuss the development potential. Airport Commission November 17, 1988 Page 2 CHAIRMAN'S REPORT: Blum had nothing new to report. COMMISSION MEMBER DISCUSSION: There was nothing to report. PUBLIC DISCUSSION: Planning student Gary Quinllin gave a summary of the preliminary report on Industrial Development. There are four people currently working on the project. The group is interested in aviation -related industries. A final class presentation by the group will be made on December 8 in the Law Building. Linda Barr suggested the Commission inform her group of the types of industries the Commission is interested in attracting. The group needed specific information about the types of buildings that would be allowed. i Blum said that the Public Works Department was considering construction of a building in the area, which could encourage other development. The itotal number of acreage is approximately 55 acres. ADMINISTRATIVE REPORT: The Department of Transportation is formulating information on aviation authorities. They are also conducting pavement evaluations at all Iowa G.A. airports and reports will be forthcoming. O'Neil stated that the PAPI lights should be installed by next summer. They will function the same as VASI lights but are installed in a different configuration. O'Neil asked if anyone would like to attend the Airport Improvement Conference on December 4-5. He will attend the meeting unless one of the Commissioners wants to go. The FAA will be installing equipment to set up a designated radio frequency to Fort Dodge Flight Service Station. The State does not want to fund the purchase of the AWOS system because the Airport is in line for Federal support. O'Neil suggested the Commis- sion ask the State to agree to a 70% match of funds until the Federal money is available. NEXT MEETING: The Commission concurred to make December 20, 1988, at 7:30 p.m. the date of the next Airport Commission meeting. The meeting time will be amended in the bylaws from every third Thursday to every third Tuesday. Airport Commission November 17, 1988 Page 3 ADJOURNMENT: Foster moved, seconded by Ockenfels, to adjourn the meeting. The meeting was adjourned at 9:15 p.m. Minutes submitted by Cheryl Tworek. Richard Blum, Chairperson MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING THURSDAY, DECEMBER 15, 1988 - 4:00 PM ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Buchanan, Cox, Drum, Gelman, Pacha, Reed, Summy, Swaim, Willis MEMBERS ABSENT: None STAFF PRESENT: Eggers, Jehle, Craig, Spaziani, Forsythe OTHERS PRESENT: Russ Schmeiser, President, Library Foundation Board CALL TO ORDER: President Gelman called the meeting to order at 4:10 PM. APPROVAL OF MINUTES: Minutes of the regular meeting of November 17, 1988 were approved. Willis/Buchanan DISBURSEMENTS: Disbursements for November, 1988 were approved. Cox/Swaim In order to accommodate the schedules of several of those present, the order of the Agenda was revised to allow for discussion of the Memorandum of Understanding between the Board of Trustees and the Foundation Board of Directors for the Library Development Office (Agenda Item 11A - Unfinished Business) as item number one. Russ Schmeiser, Foundation Board President and Tom Gelman, Board of Trustees President initiated a thorough discussion of the Trustee's original decision to support the transfer and consolidation of some duties { and responsibilities from the Foundation Office and from the Community i Services Office to a Development Office, and the willingness of the Foundation to provide a share of the necessary monetary support. There was a clear consensus on the important role the Development Office will play in the Library's future as more private funds are solicited to augment those provided by the City through the library's annual budget. The report currently being prepared for the City Council on the history and status of fund raising was cited as further evidence of the need for this orqanizational change. The Memorandum of Understanding was revised to reinforce the Library Board's support for a Development Office and their optimism regarding the future of this office. The Memorandum will indicate a basic level of 7 MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES DECEMBER 15, 1988 PAGE 2 support form the Library Board and if, in the future, there is a change in the level of funding provided by the Foundation, the Library Board will re-evaluate the services and functions of the Development Office and make adjustments as necessary. The Board unanimously approved the Memorandum of Understanding with the revisions noted. Summy/Buchanan. DIRECTOR'S REPORT: The Staff Honors Breakfast will be held Friday, March 10, if the Board is willing to pay for the food from the Gifts and Bequests Fund. [A motion to approve the expenditure of up to $300 from Gifts and Bequest Fund was adopted. Buchanan/Drum.] Board members are urged to attend. The study of the AV Replacement Fund was done at the request of the Finance Director. The report shows we may be seriously underfunded, but we will wait until the FY91 budget to consider an increase. At that time we should also look at our microform and microcomputer equipment and decide if they should be included in this fund. The Board President's memo to the Broadband Telecommunications Commission (BTC) regarding a request for representation on the organizational Board for the NPO to manage the access facility, is on the BTC agenda for their December 21st meeting. The pilot project for the state -funded Open Access Program starts January 1 for Linn and Johnson County. There are 21 participating libraries, 4 in Johnson and 11 in Linn. Linn County's past efforts at cooperation between types of libraries made a big difference in who was willing to participate. Linn has I corporate, 1 hospital, 3 colleges, 1 community college, 4 schools, and 7 public libraries. Johnson has 4 public libraries, Iowa City Public Library, North Liberty, Solon, and Coralville. Neither the University Libraries nor the school system elected to join the project. The Library will extend the fee -cards of persons from North Liberty and Solon (8) for 3 months since we are getting other payments during this period. The terms of the agreement say the funds (80 cents per transaction) "must supplement, not replace local funding" so the Board will have an opportunity to decide on how to spend the estimated $4,000 later this fiscal year. 5. There is no information yet on dates and times for the Board's budget hearing with the Council. They will receive the budget about January 11. 6. In the packet is a draft of the memo for the City Council on the results of the Library's 10 years of garnering private support for 7 MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES DECEMBER 15, 1988 PAGE 3 the library. This will go to the Council, as they requested, about the time they are reviewing the budget. 7. Eggers has scheduled a vacation for January 28 through February 25. PRESIDENT'S REPORT: 1. Gelman appointed the following Board members to a Financial Planning Committee: Pacha, Summy, and Swaim as Chair. 2. Gelman suggested that the Board conduct a self-evaluation of each i member's performance as a trustee early in 1989. The Board conducted a similar study several years ago and was amenable to Gelman's suggestion. FRIENDS REPORT: I Eggers reported for the FRIENDS that the registration deadline for the j 1989 literary tour is February 8 and the next book sale will be a two-day affair held in the library garage Saturday and Sunday, February 11 and 12. ! The annual Volunteer Dinner will be held on March 16 and Library Board members should plan to attend. I FOUNDATION REPORT: Gelman reported that the individual Foundation committees have been meeting r:gularly and the next Foundation Board meeting is scheduled for January 3. Eggers said that the city Sesquicentennial celebration will be May 7, 1989. The Library Foundation will be participating along with ICPL FRIENDS, other local foundations and local history groups. j REVIEW OF LIBRARY BOARD POLICIES: I As part of their regular review of all Board policies, the Trustees reviewed policies relating to public bulletin boards (803), public pamphlet distribution (804), and public displays (805). Spaziani reviewed suggested revisions to the Bulletin Board Policy, The board approved the revised policy. Cox/Summy. The Board reviewed the Pamphlet Distribution Policy but no revisions were made. Spaziani reviewed with the Board j suggested changes to the Display policy. The Board approved the revised policy. Drum/Cox. ADJOURNMENT: The meeting adjourned at 5:40 PM. 4V MINUTES BOARD OF ADJUSTMENT DECEMBER 14, 1988 - 4:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Mask, Randall, Winegarden, Pelton (arrived at 4:33 p.m.), Messier (arrived at 4:35 p.m.) MEMBERS ABSENT: None STAFF PRESENT: Rockwell, Michel CONSIDERATION OF MINUTES: Winegarden moved to approve the November 9, 1988, minutes. Mask seconded. The motion passed unanimously by a 3-0 vote. SPECIAL EXCEPTION ITEMS: SE -8823. A public hearing on an application submitted by Iowa - Illinois Gas & Electric Company for a special exception to permit the expansion of a public utility use in an I-1 zone for property located at 1630 Lower Muscatine Road. Rockwell reviewed the staff report dated December 14, 1988. Staff recommended that the special exception to permit construction of a 3,000 square foot pole building in the I-1 zone for property located at 1630 Lower Muscatine Road be approved. Mask asked if there had been any objection received from neighbors. Rockwell replied one inquiry had been received from an attorney for Kirkwood Community College, but no objections were raised. Randall stated he felt the building would be an improvement for the neighborhood; equipment would be stored out of sight. Winegarden moved to approve SE -8823, a request submitted by the Iowa - Illinois Gas & Electric Company to permit construction of a 3,000 square foot pole building in the I-1 zone for property located at If! 1630 Lower Muscatine Road. Pelton seconded. The motion passed i unanimously by a 5-0 vote. 2. SE -8824. A public hearing on an application submitted by Hodge Construction Company for a special exception to permit a residential use in the CC -2 zone for property located at 711 South Gilbert. Rockwell stated that staff was requesting a deferral on the application until the January 1989 Board of Adjustment meeting. The application is scheduled to go before the Zoning Code Interpretation Panel to resolve the issue concerning main floor usage. Staff felt that the commercial usage issue should be resolved prior to the Board making a decision on residential usage in a commercial zone. 1.6 I MINUTES BOARD OF ADJUSTMENT DECEMBER 14, 1988 PAGE 2 Mask asked if the request was being forwarded to the Zoning Code Interpretation Panel because of a question about a warehouse use being established in a CC -2 zone. Rockwell said yes, that was the main point at issue. Mask asked if the applicant had acquiesced to staff's recommendation for a deferral. Rockwell replied that the applicant was not pleased with the delay, but had acquiesced in that he was not contesting the staff's recommendation to the Board to defer action on this item. Pelton moved to defer 5E-8824. Winegarden seconded. Winegarden asked if a date for the deferral needed to be attached to the motion. Rockwell suggested that the motion for deferral be made time specific; that is, setting the date for the next Board of Adjustment meeting on January 11, 1989. Pelton amended the motion to make the deferral time specific; that is, deferral of consideration of 5E-8824 to January 11, 1989. Winegarden seconded. The motion passed unanimously by a 5-0 vote. BOARD OF ADJUSTMENT INFORMATION: Rockwell informed the Board that the election of officers would be conducted during the January meeting. Rockwell also stated that this December meeting was the last meeting for Bob Randall, who had completed a five year term. Winegarden, Pelton, Mask and Messier each thanked Randall for his excellent service and leadership as a member and then as Chairperson of the Board. Rockwell stated that Mask's term with the Johnson County/Iowa City Airport Zoning Board of Adjustment would end on February 26, .1989. Rockwell stated there needed to be a representative from the Board to serve on that body. This is a four-year term. Mask stated that the only meeting the Board had dealt with in her four-year term was a request by New Life Fitness World to locate a sign within the Airport Overlay Zone. ADJOURNMENT: Winegarden moved to adjourn the meeting. Pelton seconded was adjourned at 4:45 p.m. Minutes submitted by Greg Michel. Chairperson e J. Melod(2ockytLill) Secretary The meeting MINUTES COMMITTEE ON COMMUNITY NEEDS TUESDAY, NOVEMBER 22, 1988 - 3:30 PM SENIOR CITIZENS CLASSROOM MEMBERS PRESENT: Kuhn, Rawland, Snider, Leshtz, Ruff, Starr, Patrick MEMBERS ABSENT: Kubby, Becker, Cooper, Hulse STAFF PRESENT: Nugent, Milkman, Rockwell, Barnes, Farmer, Smith OTHERS PRESENT: Evert Conner, Jim Lynch RECOMMENDATIONS TO THE CITY COUNCIL: CCN recommends to City Council to support the hiring of Mr. Evert Conner to work temporarily with the Iowa City Public Works Department on sidewalk inspection, with the Johnson County Association for Retarded Citizens funding and supervising the position. CALL TO ORDER: The meeting was called to order at 3:30 PM. David Leshtz chaired the meeting. Review and approval of the October 18, 1988, CCN meeting minutes. Moved by Kuhn, seconded by Ruff to approve the October 18, 1988 minutes. Motion passed unanimously. PUBLIC DISCUSSION: Evert Conner was introduced. UPDATE ON COUNCIL ACTION REGARDING CCN RECOMMENDATIONS FOR 1989 CDBG FUNDING: Milkman stated that the City Council discussed CCN's CDBG recommendation at Council's informal meeting on November 14, 1988. No comments were received at the public hearing on November 15, 1988. Milkman explained that Council member Ambrisco asked if Cedarwood residents were supportive of plans for a neighborhood center and Joan Vandenberg had responded that Cedarwood residents favored a neighborhood center. Milkman said Council members also discussed that the neighborhood center was not just for Cedarwood residents but would be available to other area residents. Milkman stated that the City Manager explained that an agreement has been reached for a land swap: City property on Hollywood Boulevard will be exchanged for 20,000 square feet of property owned by Mr. Braverman to be used for the neighborhood center. In response to Leshtz, Milkman said there will be a public hearing when the City disposes of the land to Braverman. Leshtz asked if any objections were received from persons who did not receive recommendations for CDBG funding. Milkman said no objections were received. Milkman stated Councilmembers discussed CCN recommendations regarding the Mayor's Youth Riverfront Clean-up Project, the Rec Center's Potters' Studio and Hoover School playground equipment. Milkman explained Council MINUTES COMMITTEE ON COMMUNITY NEEDS NOVEMBER 22, 1988 PAGE 2 favored funding the Hoover Elementary School playground equipment the full $5,000, funding the Rec Center's Potters' Studio, and using other City funds for the Mayor's Youth Riverfront Clean-up Project. In response to Kuhn, Milkman said Miller -Orchard neighborhood residents did not attend the public hearing. Patrick noted that Charlie Ruppert's property on Benton Street has recently been cleaned up. Milkman stated the City Manager has ben in contact with Charlie Ruppert with regard to acquiring the property for a park. CURB AND SIDEWALK ACCESSIBILITY JOB PROPOSAL - EVERT CONNER Evert Conner, a resident of the Systems Unlimited home on North Dodge Street, stated that there are a number of sidewalks that need repair. He added that sidewalks in good condition benefit wheelchair users, children riding bicycles, and elderly persons. Leshtz introduced Frank Farmer, City Engineer. Conner asked that a map be prepared showing where side- walks have been repaired and where sidewalks need to be repaired. Ruff stated that there are plans to utilize a student intern to prepare a map. Milkman explained that there is a proposal to utilize a student intern next spring to make a map of existing curb cuts. Conner stated he would be able to help locate the sidewalks that need repair when he receives his new wheelchair which should be within 2-3 months. Frank Farmer explained the City operates a sidewalk repair program on a complaint basis. Farmer explained a five year program to repair all sidewalks has been prepared but that program has been tabled because of the lack of staff time. Ruff stated there are a lot of sidewalks that are not safe for wheelchairs. Farmer explained the criteria used to determine if sidewalks need to be repaired. Farmer explained when a sidewalk needs repair, the property owner is contacted by certified letter, the property owner has 30 days to repair the sidewalk, and if the sidewalk is not repaired within 30 days, the City will hire a contractor and bill the property owner. Conner stated the sidewalk drops off at the intersection of North Dodge and Brown Streets. Milkman said the curb ramp at North Dodge and Brown Streets is very steep. Rawland stated Conner is eligible for funds from the Johnson 'County Association for Retarded Citizens (ARC) if the City employs him to identify sidewalks that need repair. Nugent stated that supervision will be needed for Conner to be employed. Starr stated funds are available from ARC for a job coach. Jim Lynch, Department of Human Services social worker, confirmed that funds are available to hire Connor and a job coach. Milkman said a job description would need to be prepared. Farmer asked who would pay for the sidewalks to be repaired. Farmer stated that Conner could potentially find more sidewalks that need repair than the City could afford to repair. Farmer raised concerns regarding liability. Farmer said that once the City is notified about a sidewalk needing repair, the City becomes liable. CCN members discussed sidewalk inspection. r7 MINUTES COMMITTEE ON COMMUNITY NEEDS NOVEMBER 22, 1988 PAGE 3 IOWA CITY'S 1988-1991 HOUSING ASSISTANCE PLAN: Nugent explained the Housing Assistance Plan (HAP) was recently sent to HUD; the HAP is a complete analysis of the City's housing needs; and a new section of the housing assistance plan aids in addressing the needs of moderate income persons. Nugent explained the City is looking for ways to assist moderate income first-time homebuyers not able to purchase homes. Nugent explained the tables included in the HAP. Nugent explained HUD will approve or disapprove the HAP. Nugent said that any type of applica- tion made to HUD for housing assistance is reviewed based on the City's HAP. Nugent noted the City's Housing Commission recommended that an accessory apartments section be added to the HAP. RENTAL HOUSING REHAB PROGRAM - FUNDING AND MARKETING: Milkman said the City will receive $80,000 of bonus rental rehabilitation funds. Milkman explained those funds were not used in 1987 by other cities within this region and the communities using their money effective- ly were eligible for that money. Barnes said the City is now looking for more rental rehabilitation applicants. The City has prepared a brochure to be sent with checks distributed for the Assisted Housing program, and a letter has been prepared to be sent to property owners with five or more units. Milkman asked members of CCN to talk to other people regarding the availability of funds for rental rehab. Leshtz inquired about eligibility requirements. Milkman explained 70% of the tenants need to be low or moderate income, the property must be located in a targeted area, and preference is given to units with two or more bedrooms. Kuhn inquired about problems regarding single -parent families. Barnes explained that there were objections to single individuals using Section 8 housing assistance but that single -parent families were eligible. Barnes also said that rents are generally kept at or below fair market value when rental rehab funds are used. i PROPOSED TV PROGRAMS ON CDBG PROGRAM: Milkman stated CCN members received the Program Division CDBG Administra- tive Report. Milkman said plans were being made to publicize the CDBG program through a series of TV programs sponsored by the Civil Rights Commission. The following programs are being planned: 1) What the CDBG Program is all about, 2) Housing Rehabilitation, 3) Human Services Agencies Assistance) and 4) the City -generated low income housing program. The programs are entitled "Meeting Community Needs". Milkman December 6, 1988, with rtwo CCN9members (Kubby BePatrick)eparticipating. on MINUTES COMMITTEE ON COMMUNITY NEEDS NOVEMBER 22, 1988 PAGE 4 QUARTERLY REPORTS FOR 1988 PROJECTS: REHABILITATION PROGRAM. Rawland reported that there have been 31 units rehabilitated so far this year and seven done in October. There have been 11 units under comprehensive rehabilitation so far this year with two started in October. Rawland reported that the following work was done: 1 residence - painting/siding project done this year with one started in October 5 residences - weatherization done this year with two started in October - 9 emergency repairs done this year with three done in October I1 residential accessibility projects done this year with one started in October Under Comprehensive Rehabilitation, there are 11 households below 50% median income on the waiting list. For Painting and Siding there are five people on the waiting list and for Weatherization there are four people on the waiting list. Rawland reported that programs have progressed at a rate equal to or greater than the past. Because of the bonus, there is a push to find more Rental Rehab units to use the bonus money. Rawland said the City could be eligible for bonus funds again in 1988 but the 1987 money must be spent first. Rawland stated that if Community Development Week is done again, the newspaper might focus on units done under the rehab program. ESA SMALL REPAIR PROJECT. Patrick said that Jean Snow reported that there Ii have been problems getting contractors to bid an such small projects. Projects have begun recently and the money will be spent by December 30, 1988. CURB RAMPS. Ruff stated that the plan is to get an intern to draw a map showing curb cuts so curb cuts can be added systematically. Maps will need to be periodically updated. YOUTH SERVICES AGENCY FACILITY RENOVATION. Patrick said that Peg McElroy reported that Phase I has been closed out and completed. Phase II will finish things undone under Phase I and add landscaping at 410 Iowa Avenue. Patrick stated there have been good comments on the work done and the neighbors next to 410 Iowa Avenue property have painted their house in complementary colors. Patrick stated the carpenters union is going to build a dollhouse replica of the Iowa Avenue house which will be auctioned off in March or April as a fundraiser. Rawland noted that the project is another media opportunity. Patrick stated the doll house auction will be done through the Youth Services Foundation. BENTON STREET STORM DRAINAGE. Rockwell said the Benton Street Storm Drainage Project will be bid out as part of the Benton Street renovation. Rockwell reported the ads will be done in December and the work will be MINUTES COMMITTEE ON COMMUNITY NEEDS NOVEMBER 22, 1988 PAGE 5 awarded in January. It is hoped that the project will be done in early spring. Milkman stated that the City is waiting for notice that it will get federal funds to assist with that project. DISPOSITION OF REDEVELOPMENT PARCELS. Milkman stated two parcels have been sold and two remain to be sold. Milkman reported plans are on hold for the property located at Linn and Harrison Street until something is done with the old Regina Elementary school. Milkman stated staff has determined that the City had received very low bids for the parcel located on Lafayette Street because the street is unimproved and staff is now looking at improving the area. MEETING SCHEDULE: fCCN members discussed the December/January meeting schedule. Nugent stated that the January 1989 meeting should include review of the 1989 projects and election of officers. Milkman stated disposition of I Lafayette Street property and low-income housing programs should be discussed in January. CCN members agreed to not hold a meeting in e December. Leshtz noted that Ruth Becker and Roberta Patrick will be attending the upcoming United Way hearings and that George Starr expressed ian interest to attend. j j Milkman reported that a review of the 1989 CDBG Projects that are proposed j to be funded showed that 94% of the projects will benefit low-income persons. Milkman stated she received many compliments regarding how well CCN had run its hearing and funding process. Meeting adjourned at 4:50 PM. MINUTES CORALVILLE/IOWA CITY ANIMAL SHELTER BUILDING COMMITTEE DECEMBER 15, 1988 - 6:30 P.M. TRANSIT BUILDING PRESENT: Chr., Al Axeen, Dr. Paul Cooper, Barb Bryant, Don Bradford, Arnold Zajicek ABSENT: Diana Lundell, Barbara Mann, Marvin Klahn, Janice Becker STAFF PRESENT: Jim Schoenfelder, Beverly Horton, Terry Kimble The meeting was called to order at 6:30 p.m. by chairman A. Axeen. The minutes of the September 28, 1988 meeting were accepted as distributed. 1. Jim Schoenfelder displayed final design drawings, explaining in detail the heating, air conditioning and ventilation operations. B. Horton inquired if a charcoal filtering device could be added in the future, if necessary, due to Pollution Control Plant odor. J. Schoenfelder thought it could be, but hoped it would not be necessary due to control of air flow. The detailed drawings presented by J. Schoenfelder did not offer any major changes from the plans presented at the previous meeting. J. Schoenfelder discussed his draft copy of the Project Manual, explaining the list of seven deducts on the bid form. B. Bryant asked for clarification of which items were to be included in the total bid. J. Schoenfelder explained which items the City would purchase separately such as resting benches and cat cages. Discussion followed concerning items such as landscaping and paved parking which could possibly be completed in house by City departments. A. Zajicek inquired what items the Energy Savings Payback Fund would include. J. Schoenfelder explained it would cover energy conservation features on the existing building only. Dr. Cooper will draft a letter to the Vice President of Finance and University Services explaining it would be in everyone's best interest if the City could negotiate directly with the University for any surplus equipment such as cabinets or stainless steel sinks we might be able to use. Iowa State Industries was discussed as an option for cost savings. After discussion this option was dismissed. A. Zajicek expressed his disappointment that the representative of the Johnson County Humane Society was not present, as he wanted to discuss private funding resources, and explore organizing a cooperative funding subcommittee to research alternatives. The committee expressed their desire for more community involvement. It was moved by A. Zajicek with B. Horton seconding, to approve the 9/28/88 items and preliminary cost estimate of $272,000 to be presented to the City Councils for bids. The motion was approved unanimously. Chairman Axeen asked Dr. Cooper, Jim Schoenfelder, and Bev Horton to appear before the Coralville City Council on January 3rd, 1989 to explain the project and present the Committee's research and recommendations. A. Axeen will write a preliminary letter explaining the Committee's work for the seven months. He also suggested that all committee members make every effort to attend each /0" MINUTES CORALVILLE/IOWA CITY ANIMAL SHELTER BUILDING COMMITTEE DECEMBER 15, 1988 PAGE 2 Council's work sessions when they review this project to answer questions and show their support. B. Horton will notify committee members of time and dates. 3. B. Horton reported on a preliminary time table necessary for final action. Discussion with City Engineer and legal department to draft resolutions was explained. The following preliminary dates were discussed: 1989 Jan. 3rd: Presentation to Coralville Council informal session. Jan. 9th: Presentation to Iowa City informal Council session. Jan. 10th: Iowa City Formal Council Meeting adopting resolution setting public hearing on plans and specifications, Form of Contract. Both Iowa City and Coralville publish Notice of Public Hearing. Jan. 24th: Hold Public Hearing. Feb. 7th: Iowa City approves resolutions adopting plans, specifications, Form of Contract and setting bid date and time. Both Iowa City and Coralville publish Ads for Bids. (Probably after March 7 and before March 1). March 21st: Award Contract, i It was suggested by B. Bryant that B. Horton inquire about possibly combining a couple of the schedule dates to speed up the process. B. Horton will inquire with the City Clerk and City Engineer and make sure the publish dates are coordinatd between Iowa City and Coralville. J. Schoenfelder thought the construction should take approximately six months. Updated proposed schedule: Preliminary Timetable 12-19-88 1989 Jan 3rd: Presentation to Coralville Council informal session (7:00 p.m., Coralville City Hall). Jan 4th: Resolution prepared by City Engineer to legal department for review. Jan 9th: Presentation to Iowa City Council informal session (6:30 p.m., Civic Center). A9 MINUTES CORALVILLE/IOWA CITY ANIMAL SHELTER BUILDING COMMITTEE DECEMBER 15, 1988 PAGE 3 Jan. 19th: Iowa City Formal Council Meeting: adopt resolution setting public hearing on plans and specifications, Form of Contract, etc. (set Public Hearing for Jan. 24th, 7:30 p.m. Civic Center). Jan. 12th- Both Iowa City and Coralville publish Notice of Public 17th: Hearing. Jan. 24th: Hold Public Hearing. Approve resolution adopting plans, specifications, Form of Contract, etc., and setting Bid date for Feb. 14th, 10:30 a.m. Jan. 29th - Feb. 7th: Both Iowa City and Coralville Publish Ad for Bids. Feb. 14th: 10:30 a.m. Open bids; City Manager's Conference Room, Civic Center. Feb. 14th: Building Committeeameetingi(Transit lowa CitBAnimal Shelter Building). Feb. 20th: IowaeCityfon of InformalilCoiuncilonSession ittee recommendations Civic Center). Feb. 21st: Award Contract (completion date Nov. 1st), 7:30 p.m., Civic Center. Terry Kimble discussed meeting the January 15th deadline for budget review by Coralville in the 28E agreement. A. Axeen stated he did not think that review was required this year since the project was not fully operating yet. He expressed his, confidence in the transition due to his experience with previous joint government ventures. He expected this project to go smoothly. A. Axeen asked B. Horton what she anticipated for staffing requirements for the expanded facility. B. Horton explained she had just requested a FT desk clerk and a PT Kennel o FY90. concerning the current staff shortageand B. Horton explained followed explainedthat the requested 1 1/2 positions would be classified lower than the present FT Animal Control Officer. She explained that with increased animals, complaints, paperwork, etc., additional personnel would be necessary. Terry Kimble stated the proposed FY90 budget would be higher than previously discussed with Coralville. However, the City Manager had not yet decided on the FY90 personnel request. 4. D. Bradford expressed his appreciation for the opportunity to serve on the Building Committee. However, he would be leaving the University to accept a similar position with the University of Miami after Jan, 1, 1989. The Committee expressed their thanks for his initial Building proposal and his service. A. Zajicek moved for adjournment with B. Bryant seconding. The meeting adjourned at 7:45 p.m.