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HomeMy WebLinkAbout1988-01-12 Bd Comm minutesu MINUTES SENIOR CENTER COMMISSION OCTOBER 19, 1987 MEMBERS PRESENT: Jack Bock, Bill Coen, Lorraine Dorfman, Fred Goss, Geri Hall, Mike Kattchee, Ruth Wagner MEMBERS ABSENT: Bud Gode STAFF PRESENT: Bette Meisel, Joyce Phelps GUESTS PRESENT: Iva Hilleman, Florence Muth, Council of Elders; Bette Ockenfels, Harold Donnelly, Board of Supervisors CALL TO ORDER/INTRODUCTIONS/MINUTES/PUBLIC DISCUSSION: Kattchee called the meeting to order and introduced the guests. Hall moved that the minutes be approved as read, Bock seconded, motion car- ried. All ayes. Public discussion was postponed until the end of the meeting. COUNCIL OF ELDERS REPORT: Hilleman reported that program committee was busy working on the Christmas tree trimming party on December 4. Plans include dulcimers, singers, and possibly cloggers. Hilleman said Alpha Phi Omega, a national honorary science fraternity, was coming to the Senior Center on October 29 to give a Halloween party. Hilleman reported that Bernardini is making arrangements to obtain an indoor golf driving range with the idea of giving some golf lessons. He is also working on getting dartboards for play at the Center. Hilleman said the Council of Elders was working on goals to be submitted to the Commission's five-year goal committee. A couple of suggestions received so far include recruitment of 55-65 year old members of the working peiv ic before retirement, and also scheduling training periods in the evenings or weekends so these prospective volunteers could participate. Hilleman said work was progressing on the rural questionnaire. She said because of a recent incident which occurred at the Center when an elderly person had suffered a heart attack in the restroom, many of the hosts/guides were feeling in need for retraining in emergency measures. Also, it was suggested that the weekend volunteers and maintenance worker be more diligent in checking restrooms and other more remote areas of the building regularly. SENIOR CENTER UPDATE: Meisel reported that the contract for a new roof had been let, and the roof work is scheduled for completion November 15. Y Senior Center Commission October 19, 1987 Page 2 Meisel said the preliminary figures for the "pre -budget" were now due, and she had been working on it. Meisel reported that the Senior Center had received $1,341 in memorial donations from the George Perret and Francis Moore funerals. The Perret money was earmarked for an art project of some type. Hall asked about the flooring on the ground floor. She expressed concern about the safety of the floor as it was pulling up in several places and several panels should be replaced. FIVE-YEAR GOAL COMMITTEE REPORT: Wagner passed out the new timeline schedule for the committee and explained that the committee was seeking input from the City Council, Board of Supervi- sors, and Council of Elders, and this necessitates extending the date for the final presentation to the Senior Center Commission to January 1988. Wagner collected the written suggestions for five-year goals from the other Commissioners. Wagner read the letter the goal committee was sending to the City Council and Board of Supervisors. She said she had also met with the chair of the Coun- cil of Elders, and the Council had appointed a committee to present their ideas to the goal committee. VOLUNTEER RECOGNITION DINNER: Hood reported for the decoration committee. She said she had written to the area florists and asked for a donation of flowers. She and several of others agreed to take the tablecloths home to press them. Hood also said she was going to rent candle holders for the tables. Goss gave his assignments for the evening. Dorfman and Hall would fill water glasses; Bill Coen, Gertrude Coen, Mike Kattchee, Delores Kattchee, and Dorothy Voporil would work the food line. Hood, Dorfman, and Hall would serve coffee. Bock would call tables and Wagner and Goss would hand out name tags and table assignments. Everyone would cooperate in the clean-up. Coen reported that Hy -Vee would be doing the catering. The dinner of chicken, seven -layer salad, potatoes, rolls, and cake would cost $2.75 each. Kattchee reported the ad had been proofed and the banks and Press -Citizen were paying for it. Hall moved that a letter be sent to the Press -Citizen, Bock and Wagner sec- onded. Motion carried, all ayes. PERCEPTION OF THE SENIOR CENTER "A PLACE There was general discussion on various ideas and suggested ways of changing this perception. /Z Y Senior Center Commission October 19, 1987 Page 3 It was agreed by all that the public at large and some of the newspaper and radio people had this perception. Some suggestions included a special pic- ture edition of the POST; recruiting young, pre -retirement people as volun- teers; a marketing pian; more evening and weekend programs and activities to encourage the 55+ age group who are still working; evening classes in ceram- ics, woodworking, etc. The consensus was that changing this perception was not going to be an easy task and would require a carefully planned campaign to get the message to the public. OPEN DISCUSSION: Kattchee said that Benz had received a request to publish the names of the Congregate Meals volunteers in the Senior Center POST from Mike Foster. She explained to Foster that this was not possible an—dit would be against the Senior Center POST policy. Foster's request was followed by requests for the same thing from Donnelly and Ockenfels. Benz explained that this was against the established policy and in order to change the policy the Senior Center Commission would need to do it. Kattchee explained also that printing the names would mean that Elderly Services, Adult Day Program, VNA, and the other agencies using volunteers could request the same thing. This would jeopardize our postal classifica- tion as an educational newspaper. Meisel explained that the POST priorities are as follows: 1. Information about our programs, such as Head to Toe Screening, WEIGHT WISE, etc. 2. Senior Center information such as hours, parking regulations, Senior Center Commission phone line, etc. 3. Opportunities for the elderly in the community such as various support groups, band concerts, Cocoa and Carols, community theater, etc. 4. General information for the elderly, such as health programs, book re- views, not for profit news. The POST does not print past news, literature (poems, short stories), in- house agency information, personality profiles, etc. There was general discussion on the strained relationship that exists between the Nutrition Advisory Board and the Senior Center Commission. Kattchee and others voiced the feeling that the Senior Center POST was possi- ble because of Senior Center volunteers, just as the Eldercrart Shop, the Host/Guide Program, the Library, and countless other programs were possible because of volunteers. Volunteering is the main service the Senior Center offers. /01— Senior Center Commission October 19, 1987 Page 4 The Senior Center staff spends lots of time training their volunteers and because of all the hours of volunteer time given by the Senior Center volun- teers, the POST prints their names and the Commission gives the dinner. The Commission —se—es donations from banks, and the Press -Citizen pays the balance of the advertising cost for printing the names of the Senior Center volun- teers. Kattchee pointed out this does not preclude the Nutrition Advisory Board or Board of Supervisors from doing likewise. It was suggested that the Congre- gate Meals staff would benefit from attending the Organization of Service Providers' meeting which is a one hour meeting on the 2nd Thursday morning each month, and especially in November as the program will be a discussion on volunteer recognition procedures. After discussion of the request by Donnelly and Ockenfels to set aside the POST policy and do them a favor and publish the names, Goss moved that the Tom—mission stick with the present policy of the POST. Hood seconded. Motion carried, all ayes. Kattchee announced his resignation from the Senior Center Commission effec- tive January 1, 1988. The meeting adjourned at 5:20 p.m. Minutes prepared by Joyce Phelps, Senior Center Secretary, Minutes approved by Ruth Wagner, Senior Center Commission Secretary. V /02� W s MINUTES SENIOR CENTER COMMISSION NOVEMBER 16, 1987 MEMBERS PRESENT: Bill Coen, Lorraine Dorfman, Bud Gode, Geri Hall, Jean Hood, Mike Kattchee, Ruth Wagner MEMBERS ABSENT: Jack Bock, Fred Goss STAFF PRESENT: Bette Meisel, Joyce Phelps GUESTS PRESENT: Iva Hilleman, Council of Elders; Michael Lawson, MECCA; Julie Deardorff, University student CALL TO ORDER/INTRODUCTINS/MINUTES: Kattchee called the meeting to order and welcomed Gode to the Commission. The guests introduced themselves. Hall moved the minutes be approved as read. Hood seconded. Motion car- ried, all ayes. COUNCIL OF ELDERS REPORT: Hilleman reported that the tree -trimming party was scheduled for December 4th, and progress was being made on the plans. Hilleman reported that the Council is having a dance on November 20th with a band. They would be charging E1 donation and having free refreshments. Hilleman said the Council had begun discussing plans for Older American's Day, and the Volunteer Committee was working on a resource book of talented volunteers. SENIOR CENTER UPDATE: Meisel and the Commission discussed the statistics which reflected a large increase in attendance for October due primarily to an increase in evening activities. Meisel said this would be discussed at length as the Center does not have staff to provide evening activities on a regular basis. Meisel reported that the Head -to -Toe Screening had 40 participants; 70 percent had not been to a screening before. There were 15 referrals for further audio tests, cardiopulmonary, one for a pre -cancerous lesion and one for mental health services. Meisel said the screening showed the majority had not had a tetanus shot or pap/mammogram exams in years. Meisel announced that broadband cable had awarded first prize to the Senior Center and the Commission for the best informational program for 1987. It was the Nursing Home Placement Seminar. Meisel said the roof work was finished, but that she was waiting for a month before the inside repair will begin. Meisel asked the Commission to decide if they wanted to continue to tape the meetings. The history of the tapings was that originally they were done and kept for three months in case a question about what was said in SENIOR CENTER COMMISSION NOVEMBER 16, 1987 PAGE 2 meetings arose. At one point early in the life of the Senior Center, a Commissioner had accused the staff of changing the minutes and thus the decision to tape the meetings was made. Kattchee suggested, and everyone concurred, that the secretary should continue to tape the meetings, but once the minutes were approved, the tape would not need to be kept. BUDGET REVIEW/PROGRAM DIVISION STATEMENT: The Commission went over the Budget Preparation Form for FY89 line -by- line. The Commission went over the expenses for the volunteer dinner this year. It was decided to consider other options without ruling out a dinner because the expenses get larger every year. Meisel explained that the meeting of the Organization of Service Providers had met, and the providers had shared the various ways they recognize their volunteers. Meisel said the Crisis Center had a dinner for their volunteers plus spouses at the Highlander Inn and money was budgeted for this. It was decided to add an increase of $150 to line item 8980 for the Volun- teer Appreciation Program for next year. Meisel said that the City Manager had told the departments not to ask for new staff or an increase in service level. Kattchee said he understood this, but asking for a full-time Volunteer Specialist would not mean an increase in service level or staff if the City would permit the Center to help pay for the addition. Meisel said that since Rogusky had been working as Volunteer Specialist, attendance had risen 11% and volunteer hours had increased by 22%. She said that with the Senior Center philosophy that volunteering is the most important activity offered, the half-time Volunteer Specialist money was well -spent. Kattchee said he felt strongly that the Senior Center needed a full-time volunteer specialist, and the Commission agreed with him. In the general discussion, the following points were made: the money could be raised by selling 2,500 Senior Center lot parking permits for $5.00 each. The present Council of Elders is very active and interested in doing more outreach and more evening activities. More staff time is needed for additional activities. Coen moved that Kattchee write a letter to the City Manager expressing the views of the Senior Center Commission on the advantages of having a full- time Volunteer Specialist and requesting that the Senior Center Commission be allowed to raise the money through the sale of parking permits for funding this position. Hall seconded. Motion carried, all ayes. Hood moved that the Budget Preparation Form for FY89 be forwarded to the City Manager. Hall seconded. Motion carried, all ayes. Hall moved to forward the Program Division Statement to Dale Melling, Assistant City Manager. Wagner seconded. Motion carried, all ayes. .o /Z' SENIOR CENTER COMMISSION NOVEMBER 15, 1907 PAGE 3 FIVE-YEAR GOAL COMMITTEE REPORT: Wagner reported that the City Council, Board of Supervisors, and Council of Elders had been contacted for input. Wagner asked about the relationship between the five-year goals and the general division objectives. In the general discussion the consensus was that the Commission's five- year goals would work toward the Senior Center objectives listed n the Program Division Statement. Wagner said the Goal Committee's task now was to categorize and prioritize all of the logical and attainable suggestions the Committee has received. SENIOR CENTER IMAGE DISCUSSION: Meisel said June Pieper, Council of Elders Chairperson, had been present at a showing of the Senior Center slideshow. Pieper was upset about the emphasis on services in the show and not enough information about activi- ties that take place at the Center. Meisel said that the Council of Elders was willing to take on the project of re -doing the slideshow. Meisel said she had spoken with the fund-raiser for the Public Library, and said she felt that the Senior Center should consider bequests and memorials, a foundation, and applying for grant money as various ways of raising funds. OPEN DISCUSSION: The calendar for Commission members attending the Council of Elders, City Council, and Board of Supervisors was discussed. It was decided to skip all of the meetings in December. Wagner said she would take all of the March meetings. Meisel said this would be an agenda item for December, and the Commissioners should bring their calendars so the January and February representatives could be arranged. Meeting adjourned at 5:10 p.m. Prepared by Joyce Phelps, Senior Center Secretary Approved by Ruth Wagner, Senior Center Commission Secretary A /4L Minutes Resources Conservation Commission November 9, 1987 Members Present: Moreland, Persson, Crain, Throgmorton, Duffy Members Absent: Pelsang Staff Absent: Schoenfelder Public Present: None Call to Order , The meeting was called to order at 7:35 p.m. by Moreland, Chairman. Approval of Minutes Duffy motioned to accept the minutes of the October 12, 1987, meeting as written, seconded by Persson; passed unanimously. Committee Reports A. Moreland welcomed our new commission member, Jim Throgmorton. To update our membership listing, the following should be added: Jim Throgmorton 508 South Summit Street Iowa City, IA 52240 354-6590 Jim briefly discussed his appointment to the RCC and reasons for applying. B. Moreland noted the City Council will soon be appointing two (2) more Commission Members. C. Duffy reported the "Energy Graphs" are being deleted from the Iowa City Press -Citizen. Members suggested Duffy contact the Cedar Rapids Gazette to see if they'd be interested in a similar article for monthly publication. It appears the Iowa City paper is not interested in informing the public on energy conservation. w D. Moreland summarized the recycling seminar he attended in Des Moines recently. The seminar was sponsored by the Sierra Club. The top five priorities discussed include: 1. Point source reduction of hazardous materials, chemicals, etc. 2. Initiate greater recycling efforts w OF PRECEDING DOCUMENT Minutes Resources Conservation Commission November 9, 1987 Members Present: Moreland, Persson, Crain, Throgmorton, Duffy Members Absent: Pelsang Staff Absent: Schoenfelder Public Present: None Call to Order The meeting was called to order at 7:35 p.m. by Moreland, Chairman. Approval of Minutes Duffy motioned to accept the minutes of the October 12, 1987, meeting as written, seconded by Persson; passed unanimously. Committee Reports A. Moreland welcomed our new commission member, Jim Throgmorton. To update our membership listing, the following should be added: Jim Throgmorton 508 South Summit Street Iowa City, IA 52240 354-6590 Jim briefly discussed his appointment to the RCC and reasons for applying. B. Moreland noted the City Council will soon be appointing two (2) more Commission Members. C. Duffy reported the "Energy Graphs" are being deleted from the Iowa City Press -Citizen. Members suggested Duffy contact the Cedar Rapids Gazette to see if they'd be interested in a similar article for monthly publication. It appears the Iowa City paper is not interested in informing the public on energy conservation. V D. Moreland summarized the recycling seminar he attended in Des Moines recently. The seminar was sponsored by the Sierra Club. The top five priorities discussed include: I. Point source reduction of hazardous materials, chemicals, etc. 2. Initiate greater recycling efforts M /3 y Increase construction of Waste -to -Energy Plants 4. Incineration of materials in a clean manner 5. Landfilling - eventually to be phased out Moreland summarized a letter received by Schoenfelder concerning the Oil Overchange Funds. The letter, from Governor Terry Branstad, requested suggestions for utilization of these funds and indicated a November hearing was setup to receive suggestions. Thorgmorton asked that members summarize their feelings about this Commission, goals that have been established, and update him on the direction the Commission is trying to head. Members discussed briefly the Energy Conservation Week project, energy conservation for renters, the gas and electric franchise issues, and other recent efforts. Cuffy started discussion on the Energy Conservation Week project by summarizing his calls to the Iowa City and Coralville Chambers of Commerce. Basically, the feeling was neutral to our project and they indicated budgets were tight. The Coralville Chamber would like members of the RCC attend their next meeting (Wednesday, December 2, 1987; 7:30 p.m.) and describe again our project. At that time they'll decide how we can work together. It was suggested that Duffy draft a letter explaining the project and requesting the businesses respond with some financial support, willingness to show posters, or both. In this way, the word will be spread through the Chamber's mailings and could generate the needed funds. This same approach could work for the Iowa City Chamber, and Duffy will also draft a form letter for the Iowa City businesses to be mailed by the Iowa City Chamber. Crain brought a theme suggestion that seems very appropriate: "Conservation is Learning". Members are asked to review this suggestion and submit others, if needed, at our next meetinq. Moreland will invite someone from the City to discuss with us the codes applicable to rental housing conservation measures. The next meeting will be a special, informal meeting to further discuss the Energy Conservation Week project and fine-tune some assignments. The meeting will be held on Monday, November 23, in the Library, Conference Room b. Adjournment Meeting adjourned t�8:20 p.m. r__i4L n 1 �J 43 7 MINUTES' —� BOARD OF ADJUSTMENT WEDNESDAY, DECEMBER 9, 1987 - 4:30 PM CIVIC CENTER COUNCIL CHAMBER MEMBERS PRESENT: Fisher, Messier, Randall, Winegarden MEMBERS ABSENT: Mask STAFF PRESENT: Boothroy, Boyle, Kritz, Rockwell, Reggentin GUESTS PRESENT: Donald Dolezal, Josephine Cerny, Gertrude Englert, Marge Wright CONSIDERATION OF MINUTES OF NOVEMBER 12, 1987: Randall moved to approve the minutes of November 12, 1987. Messier seconded. Motion carried unanimously. SPECIAL EXCEPTION ITEM: 1. SE -8716. Public hearing on a request submitted by Krause Gentle Corpora- tio�or a special exception to modify the front yard requirements in the CI -1 zone for property located at 1104 S. Gilbert Street. Kritz stated that the 8'6" setback specified in the staff report should be changed to 9' due to a change in the final site plan submitted by the applicant. Kritz reported the application was for a special exception to modify the front yard requirement from 20 feet to 9 feet at 1104 S. Gilbert in order to erect a canopy over the two gas pump islands. The canopy measures 44 feet by 24 feet with an overhang of 10 feet on either side. It is intended to provide inclement weather protection to custom- ers. The existing drives and curb cuts will not be altered nor will there be a change in the use of the property. The property is a corner lot located at the intersection of South Gilbert and First Street. Section 36-67(b) stipulates that the front yard re- quirement for both frontages is subject to a 20 foot front yard require- ment in the CI -1 zone. The special exception was requested only for the frontage along Gilbert Street. The general purposes of front yard requirements are to lessen the appear- ance of congestion and provide uniformity in building bulk setback and to ensure the safe and efficient movement of traffic by ensuring adequate visibility. As the canopy will be 15 feet above grade, its impact on the visibility for traffic movement should be negligible. Since there is little traffic movement on First Street other than that associated with v the Kum and Go station, traffic attempting to turn left or right from First Street onto South Gilbert will not have its line of sight on the north bound lane diminished by the canopy as motorists will be able to see underneath the canopy. The canopy's location on the site will not alter the location of gas pumps, islands, etc., or on-site traffic move- ment. M /`f a Board of Adjustment December g, 1987 Page 2 The site is located within the CI -1 zone and the canopy's impact on congestion in the area will be minimal due to its elevated position and the setbacks of other buildings in close proximity. The proposed canopy is located on a frontage occupied by three other structures, namely, the Rocking Chair, Hollywood's, and the Kum and Go station itself. Holly- wood's has a front yard setback of one foot, the Rocking Chair has a 15 foot 6 inch setback and Kum and Go has a 55 foot setback. The proposed canopy's construction and the intended front yard reduction should have a negligible affect on the neighboring business operations or on appearance of the street frontage. Discussion There was no discussion for or against the application. Randall moved that the special exception be granted to modify the front yard requirement at 1104 S. Gilbert Street from 20 feet to 9 feet with the following stipulations. 1. That the canopy be erected and positioned on site as shown on the site plan, Drawing #18734, revised, dated November 25, 1987. 2. That no portion of the canopy be enclosed at any time. Winegarden seconded the motion. The motion carried, 4-0. VARIANCE ITEM: V-8703. A request by Jack I. Young for a variance to allow more than 50% of impervious surface in the required front yard in an RM -12 zone for property located at 420-22 E. Church Street. Discussion Donald Dolezal, 512 Church Street, stated that since no one else in the area a Mn yar par tng on he street there was no reason it should be granted to Young. Further, Young has plenty of parking area at the back of his property. Jose hive Cern 418 Church Street, stated that there is no reason for pa,, in a ront of— itTling. She said that there has never been parking along Church Street in the front of the dwellings, and there is no reason for parking along Church Street now. She stated that other residents couldn't park in front of their homes so why should this be allowed for Young. She stated that property values had been lowered due to the actions that had taken place at 420-22 E. Church Street, and indicated her concern with the excessive drainage from the Young prop- erty. Gertrude Englert, 413 E. Church, then questioned what the paved area could be. used for besides parking. She asked if it could be used for storage or other uses. Boyle stated that this area could not be used for storage and could only be used for parking. Gertrude then asked if the pavement was removed, could Young then build on the front of the house. Board of Adjustment December 9, 1987 Page 3 Mar a 'dri ht, 525 N. Van Buren, stated that she supports the staff report 1n every respect. he stated her main opposition to the parking was that it would increase traffic congestion along the street. Randall stated that he was sympathetic to the points raised, but explained that the Board could only take action on the issue before it concerning the paved front yard. Wright then stated that when she bought her house the owner stated they had lowered the selling price due to the condition of the structure at 420-22 E. Church Street. Winegarden moved to approve Item V-6703, a request submitted by Jack I. Young for a variance to allow more than 50% of impervious surface in a required front yard in an RM -12 zone for property located at 420-22 E. Church Street. Messier seconded the motion. Fisher then called for a vote. The variance was denied, 0-4. Fisher stated the applicant would have 30 days to appeal the decision to District Court. PRESENTATION OF CERTIFICATE OF APPRECIATION: Peter Fisher was presented with a certificate of appreciation from the City and the Board of Adjustment for his five years of service as Chairman of the Board of Adjustment. ELECTION OF NEW CHAIRPERSON AND VICE CHAIRPERSON: Election was deferred until the January 13, 1988, meeting. ADJOURNMENT: Messier moved with a second by Winegarden to adjourn the meeting. The motion carried, 4-0. The meeting adjourned at 5:25 PM. Minutes respectfully submitted by Mark Reggentin. Peter isher, airperson Kar n •rank in, etretary N CITY OF IOWA CITY CIVIC CENFER 410 E. WASHINGTON ST IOWA CITY. IOWA 52240 (319) 356-5030 MINUTES BOARD OF APPEALS OCTOBER 26, 1987 - 8:15 a.m. IOWA CITY RECREATION CENTER, ROOM A BOARD PRESENT: Barrows, Carlson, Ellarson, Roffman, Roggow STAFF PRESENT: Boyle, Farmer, Fosse, Frantz OTHERS PRESENT: Balmer, Downer, Selzer CALL TO ORDER: Meeting was called to order at 8:25 a.m. in Room A of the Iowa City Recreation Center. Roll was taken and John Roffman was welcomed to the Board of Appeals. APPEAL OF ROBERT DOWNER FOR IOWA CITY TENNIS & FITNESS CENTER INC. AT 2400 DODGE: The basis of the meeting is an appeal to receive a waiver on Sec. 33-54 through 33-65 of . the Code of Ordinances concerning Storm Water Runoff. Due to the current construction of an addition to the building the code requires that more storage be made available. Fosse stated the reason for the volume change in the current basin is due to the lack of area in which additional storage basins may be placed. The current storage is designed to meet the code 100%. Carlson asked for the drawings to determine the area under appeal. Fosse stated that the Department of Transportation (00T) had looked at the runoff area. He also stated that the storage could not continue without a permit from the state. Selzer said that an answer is needed from the DOT. He stated that the DOT informed them not to disturb any part of the ground. Currently the areas for additional storage are limited. There is a problem with locating high pressure gas lines. Northward expansion to the building is a topographical problem due to a steep incline. Selzer also stated that there would be little changed with the volume of water except putting the building in. He feels there would not be a runoff problem to leave the storage as it is. Carlson stated that there was a debate on the amount of storage, positive or negative, that needed to be cleared up. He stated that there was insufficient information and moved to continue the meeting until it is clear what will be decided upon. Roffman suggested that Dave Elgin should attend the meeting as well. A vote was taken and the decision to continue the meeting was unanimous. As there was no other business, Chairperson Carlson adjourned the meeting at 8:57 a.m. N Minutes submitted by Cheryl Tworek. Approved by: Robert Carlson, Chairperson AT MINUTES BOARD OF APPEALS NOVEMBER 5, 1987 - 8:15 a.m. IOWA CITY RECREATION CENTER - ROOM B BOARD PRESENT: Barrows, Carlson, Ellarson, Roffman, Roggow STAFF PRESENT: Boyle, Farmer, Fosse, Frantz OTHERS PRESENT: Balmer, Selzer, Elgin CALL TO ORDER: Meeting was called to order at 8:25 a.m. in Room B of the Iowa City Recreation Center. Roll was taken. APPROVAL OF OCTOBER 26, 1987 MINUTES: Chairperson Carlson moved to approve the Board of Appeals minutes dated October 26, 1987. Roggow seconded the motion. The vote was taken and the minutes were unanimously approved. Chairperson Carlson stated that the meeting had been continued to clarify the purpose of the appeal to Section 33-54 through 33-65 of the Code of Ordinances concerning Storm Water Run-off. Initially Carlson asked City Attorney Boyle if this Board could reverse directives or was it restricted only to the power of review. Boyle stated that the Board of Appeals can reverse directives. Barrows made a motion to allow a variance to the code. Roggow seconded the motion and the motion was opened to discussion. Selzer stated that he felt the variance was directed at eliminating the necessity for a retention pond at the north end of the property. He then submitted photos taken of the areas' water run-off. Selzer said much of the run-off was deposited in an unimproved drainage ditch. Farmer then suggested less storage over a complete elimination. He said there would be a reduction by approximately one-third the normal capacity. Elgin stated that 75% of the volume stored is in the top two feet that surrounds the tennis courts and parking lot. In addition, he said that a reduction of 25% would still mean there would be storage on the tennis courts and parking lot. Carlson then moved to amend the previous motion. Instead of eliminating all additional storage to the north and just use the east side as shown. Carlson moved that the north detention basin be retained such that it would store .22 acre feet of water. This would bring the site back up to the amount of storage ° that was on site prior to the start of construction. They currently had .78 acre feet before they started. They now have .56 acre feet. By adding .22 acre feet, we have not added any additional acre feet of water going downstream. Roffman seconded the motion, The vote was taken and the motion carried unanimously. Chairperson Carlson adjourned the meeting at 8:50 a.m. M '7 r Y M PAGE 2 MINUTES BOARD OF APPEALS NOVEMBER 5, 1987 Minutes submitted by Cheryl Tworek. Approved by: o ert Carlson, Chairperson /5� MINUTES IOWA CITY RIVERFRONT COMMISSION WEDNESDAY, DECEMBER 2, 1987 - 7:30 PM SENIOR CENTER CLASSR0014 MEMBERS PRESENT: Apaydin, Bruner, Daly, Jones, Lovell, O'Brien, Stroh, Wachal MEMBERS ABSENT: Helmer, Watson STAFF PRESENT: Rockwell, Reggentin OTHERS PRESENT: Gerleman CALL TO ORDER AND INTRODUCTIONS: The meeting was called to order by Chairperson Lovell at 7:30 p.m. Erol Apaydin, the new Coralville representative to the Riverfront Commission, was introduced to the other Commission members and to staff. REVIEW AND APPROVAL OF MINUTES OF NOVEMBER 4. 1987: Daly moved and Jones seconded, to approve the minutes of November 4, 1987, with two corrections: Insert "Helmer" instead of "Jones" in second sentence of third paragraph on page 5 and delete the last sentence of the first paragraph on page 7. Motion carried unanimously. REPORT ON UNIVERSITY OF IOWA RIVERFRONT DEVELOPMENT PLAN: Stroh explained that during November 1987, one presentation was given on the development of the University Laser Center and the chilled water plant. He ex- plained the planned locations of these facilities, and said that the chilled water plant would be a multi-level structure built into a hill. Parking will be provided to replace parking now available on the site where the Laser Center will be constructed. The proposed Laser Center will fill the entire site north of the Iowa Memorial Union. Frank Gehry, the architect, presented models of the building, which showed a straight -forward facade on the Madison Street side, but a tiny town effect on the other side with patios and walkways projecting out over the river. In order to retain the riverfront walkway, the University is petitioning the City to be able to move the location for the building 20 feet east into the Madison Street right-of-way. Lovell asked if the original site for the Laser Center had been in an indus- trial park or on the Oakdale Campus west of Iowa City. Jones stated that the Hockey Field south of the Union would have been a better site for the Laser Center due to the larger area available there. Stroh stated that the decision for the site is firm and cannot be changed. Wachal stated that he felt the University had selected a good site. Jones asked if the Union footbridge could be improved to provide handicapped accessibility. Stroh stated the project was still in the planning stages and more evaluation was needed to determine what improvements would be made. Jones then asked if there was zoning in Iowa City requiring a setback for buildings constructed along the river. Both Stroh and Rockwell stated that the River y Riverfront Commission December 2, 1987 Page 2 7 Corridor Zone specifies a 20 foot buffer zone along the riverbank for new structures. Lovell stated that the Riverfront Commission would like to see the setback met. that Stroh agreed, and said the University was sensithat concern and was why the University was requesting relocation titi ve to that ing site 20 feet east of the original site. the build - REPORT ON THE BUTLER BRIDGE PRESERVATION EFFORT: Wachal stated that he went to the Johnson County Board of Supervisors' public hearing and requested the Supervisors consideration tosave the old Butler Bridge. He stated that the Supervisors seemed largely in agreement that the Bridge could be saved. Only Harold Donnelly objected for liability reasons. Wachal felt the Butler Bridge would be an important link in a riverfront bicy- cle trail, but was told that the official stance of serious bicyclists in the Iowa City area is that they do not want separate trails. Lovell asked if the County Conservation Board could help more with the Butler Bridge preservation effort. Wachal said that it was important to get cost estimates to support the preservation of the bridge. Jones stated he was not convinced that the bridge was worth saving. Stroh stated that the bikeway north of town is essentially abandoned. Wachal responded that the County Supervisors are responsible for it, felt it was being used and had not abandoned it. Rockwell then stated that she had requested cost estimates from an Iowa Department of Transportation District Engineer on reconstruction of versus tearing down the bridge. Daly observed that the road widening may take a separate bike path out of future consideration. Jones stated that the population growth in the area is enough to consider bicylists and pedestrians usage of the old bridge. Daly stated that joggers, pedestrians and Boy Scouts use the path. The Boy Scouts have designated the trail, including the bridge as a merit badge trail. Apaydin stated that perhaps the Commission should be pushing for a sidewalk/pedestrian pathway rather than a bike trail. Wachal stated that preserving the old bridge integrates with the Riverfront Commission mightlsbeo betterit ouadvised ld be ittorouslmake proposals�fortrailswhich keep Jones saidhh t the Pedestrians away from state highways. Daly stated the comparison should be made to the Sutliff bridge which is strictly for pedestrian and picnicing- recreational use. Motion: Daly moved that the Commission request the Johnson County Board of upervisors to consider removing the bridge pilings from the formerly dismantled Butler Bridge from the river channel due to the navigability haz- ards the submerged pilings create. This was seconded by Wachal. The motion carried unanimously. Motion: Daly moved that theRiverfront Commission suggest that the County Boar of Supervisors look into the preservation of the old Butler Bridge for public, recreational use. This was seconded by Wachal. The motion carried unanimously. 14 Riverfront Commission December 2, 1987 Page 3 UPDATE AND DISCUSSION OF THE RIVER CORRIDOR TRAIL STUDY: y Rockwell asked to defer presentation of a draft proposal for a river corridor trail until at least January 1988. In light of 1) observations made on a recent site walk, 2) funding options that have surfaced, 3) interest expressed by the U.S. Army Corps of Engineers in extending the Coralville Reservoir trail system, and 4) University development plans, Rockwell requested a meeting with the Trail Study Cammittee to discuss changes needed. Rockwell stated that she and Kevin Doyle, JCCOG Assistant Transportation Planner, had walked from Crandic Park to Benton Street along the Iowa River. The Iowa Avenue Bridge has a low overhang which could be detrimental to bicyclists passing under the bridge. There were problems noted along S. Riverside Drive with traffic noise and fumes, and obstacles to campleting a trail. Another problem was on Burlington Street due to the turning traffic to the parking lot west of the University of Iowa library, and a rough railroad track crossing just east of the parking lot drive. But the major problem lay between Burlington and Benton Streets on the east side of the river. Unless CRANDIC Railroad abandoned the tracks, there would be no possibility of establishing a recreational trail in that area. Daly stated that paths along both sides of the river should be taken into con- sideration. Rockwell suggested that the Commissioners walk the area to get a better perspective of the problem. Stroh asked about the City's position on building a sidewalk between Iowa Avenue and Burlington Street along S. River- side Drive. Rockwell reported that Frank Farmer, the City Engineer, had stated that the sidewalk replacement program has been deferred. Several Commissioners agreed to meet with Rockwell on Friday, December 4 at 11:30 a.m, to walk along the river from Iowa Avenue to Benton Street and back. The next meeting of the Trail Committee was scheduled for December 10, 1987, at 11:30 a.m. UPDATE ON THE FEBRUARY 20, 1988 STREAMBANK EROSION CONTROL PROGRAM: Wachal stated that prospective panel members included Jim Daly who would be presenting information on how a property owner can prevent soil erosion, and Irving Weber, who would be asked to discuss historical aspects of the river in place of the riparian rights part of the program. Rockwell stated that she could briefly go over riparian rights as outlined in the Commission's Stream - bank Erosion Control booklet. Bruner added that Lon Drake will be a panel member and in ens o discuss the Palmiter Method as requested. Daly stated that the program should market Drake's presentation so that people will know that it concerns creek improvements of the type which mainly affect farmers. Rockwell stated that the Iowa City Public Library Meeting Room A had been reserved for the February 20 meeting. UPDATE ON RIVERFRONT IMPROVEMENT INFORMATION SHARING WORKSHOP PLANS: Rockwell asked if anyone could attend a planning session for the riverfront improvement workshop on December 17, 1987, in Marshalltown. Wachal and Jones said that they would like to attend. Rockwell stated that the Community Devel- opment Society of Iowa would co-sponsor the workshop and was contributing $100 for upfront costs. Don Fleming, Dean of Students at Marshalltown Community Riverfront Commission December 2, 1987 Page 4 y College, had indicated his willingness to host the workshop. Fleming is ex- cited about the community development potential of such a workshop and plans to involve Chamber of Commerce and Regional Coordination Council persons from the Marshalltown area. Cory Fleming, Coordinator of the Iowa Community Betterment Program, the Iowa Department of Economic Development and Jim Zohrer from the Iowa Department of Natural Resources have also expressed an interest in par- ticipating in the riverfront development workshop. JOHNSON COUNTY CONSERVATION BOARD MEETING: Lovell asked about the Johnson County Conservation Board meeting scheduled for December 3, 1987 at 7 p.m. Rockwell stated that the public hearing was being held to gain public input on the Conservation Board's six year plan. She stated that the Johnson County Board of Supervisors had expressed some interest in supporting the development of recreational trails in the County. Motion: Wachal moved that the Commission resolve to encourage the County Conservation Board to develop recreational river trails to enhance appreciation of rivers and creeks in the County. Daly seconded the motion. The motion carried unanimously. Jones stated that a trail from Iowa City to the reservoir along the river and establishment of right-of-way were the most important items to cite. With the growth of the residential population north of Butler Bridge, it would make sense to provide a recreational trail in the area. Daly volunteered to repre- sent the Riverfront Commission at the County Conservation Board public hearing. Wachal requested that Rockwell draft a memo from the Commission to the Johnson County Board of Supervisors stating the Commission's position on preserving the old Butler Bridge, removing the pilings of the formerly demolished Butler Bridge and encouragement of riverfront trail development. The other Commission members concurred. POLICY PROPOSAL: RUBBLE TO RIP -RAP: O'Brien stated that if the Butler Bridge or other crossings are torn out the Riverfront Commission should suggest to local governments that there be a policy to use the rubble as riprap. O'Brien thought that local governments could request that County and City engineers ask contractors to comply with this policy. Daly felt the Commission should present the local governments with very specific recommendations concerning riprap use. The Commission decided to table the issue until the next meeting. PRESENTATION OF CERTIFICATES OF APPRECIATION: Three certificates of appreciation were presented by the Riverfront Commission to outgoing Commission members Gerleman and Daly for their years of outstanding service, and in absentia to former Chairperson Helmer for his superb direction of the Commission for over a year and a half. 14 Y M Riverfront Commission December 2, 1987 Page 5 COUNTY REPRESENTATION: Daly requested that the three applications for the Johnson County Representa- tive to the Riverfront Commission be reviewed. He stated his desire that someone who lived on the river itself should be appointed to replace him. Rockwell stated that since the candidate in question lives in Coralville, it could be a problem having her appointed as a Johnson County representative. She stated that she would examine the bylaws to see if the dilemma could be resolved, CLEANUP DAY: O'Brien stated that he had spoken to, Chamber of Commerce members about spear- heading a cleanup campaign. He explained that he had been involved in past cleanup operations. He felt that several organizations should be involved including the Jaycees, University fraternities, etc. He also felt that some sort of publicity should be arranged to boost the cleanup participation. He suggested a poster contest with the theme being "Beautiful City." The Commis - Sion felt that they should be supportive of such a program. ADJOURNMENT: Daly moved and Wachal seconded the motion that the meeting be adjourned. The meeting was adjourned at 9:20 PM. Minutes respectfully submitted by Mark Reggentin. 14 MINUTES CIVIL SERVICE COMMISSION WEDNESDAY, DECEMBER 9, 1987 - 3:30 P.M. RECREATION CENTER P7 MEMBERS PRESENT: John Maxwell, Mike Kennedy, Dick Buxton (arrived 4:05 p.m.) STAFF PRESENT: Larry Donner, Dale Hell ing, Sylvia Steinbach and Cathy Gibson RECOMMENDATIONS TO CITY COUNCIL: None. SUMMARY OF RELEVANT DISCUSSION: Fire Promotional Testing - Promotional lists for the positions of Fire Battalion Chief and Fire Lieutenant have expired. Due to a Battalion Chief retirement in January, 1988, it was recommended that promotional testing be scheduled in the near future. Staff recommended to the Com- mission that an assessment center be used as the testing procedure for the position of Battalion Chief and that a combination of a written test and assessment center be used for the position of Lieutenant. The assessment center would consist of a series of activities designed to test a candidate's ability to function in the job environment. The assessment center is conducted by the consultant using assessors who are active in the field of firefighting. When testing is completed, the Civil Service Commission will receive a recommendation from the firm which includes a ranked list of the participants for certification. A number of outside organizations specializing in the development of assessment centers were contacted. Two firms responded, Resource Manage- ment Associates (RMA) and PMW Associates. It was recommended by staff that RMA be retained due to their midwest location and cost. It was moved by Kennedy and seconded by Maxwell that RMA be retained. Motion carried. Due to the potential for a large number of candidates in the Lieutenant testing process, it was recommended by staff that the International Personnel Management Association (IPMA) written exam for Fire Lieutenants be given. Participation in the assessment center would be based on the IPMA scores. It was recommended and the Commission agreed that individu- als with the top ten scores plus any tie for position d10 on the IPMA be eligible to participate in the assessment center. A final ranking for each candidate will be based on test weights of 25% IPMA and 75% assess- ment center. Promotional Testing for Battalion Chiefs will be limited to all Captains and Lieutenants with two years of service on the date of the assessment center. Promotional testing for Lieutenants will be limited to all firefighters with two years of service with the Iowa City Fire Department on the IPMA testing date. 17 M Civil Service Commission December 9, 1987 Page 2 Proposed dates for the testing areas follows: Week of January 11, 1988 - IPMA testing Week of January 18, 1988 - Assessment Centers 2. Police Promotionals - The Police Sergeant and Police Captain promotional lists have expired. Testing will be scheduled for the Spring/Sumner 1988. 3. Entry Level Firefighter Testing - The current firefighter certified list is nearly exhausted and it will be necessary to schedule an entry level test for Spring, 1988, 17 z d MINUTES IOWA CITY PUBLIC LIBRARY LIBRARY BOARD OF TRUSTEES REGULAR MEETING DECEMBER 17, 1987 - 4:00 P.M. ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Buchanan, Cox, Gelman, Pacha, Reed, Swaim MEMBERS ABSENT: Drum, Summy, Willis STAFF PRESENT: Eggers, Craig, Forsythe, Lee, McGuire, Spaziani OTHERS PRESENT: Ted Kron, FRIENDS Liaison; Jim Murphy, Johnson County Conservation Board CALL TO ORDER: In the absence of President Drum and Vice President Willis, Lois Cox called the meeting to order at 4:10 p.m. MINUTES AND DISBURSEMENTS: The minutes of the regular meeting of November 1987 were approved. Reed/Pacha. The library disbursements for November 1987 were approved. Swaim/Buchanan. DIRECTOR'S REPORT: 1. Publicity this month has helped to make the public more aware of the new reciprocal agreement with Cedar Rapids Public Library and the opportunity for Hills, Lone Tree and Swisher residents to seek reimbursement for their non-resident fee cards from their City Councils. 2. There has been no response from the University Heights City Council to the Library Board's proposal for a contract for library service to Uni- versity Heights residents. 3. Mayor William Ambrisco has given the Iowa City Public Library Foundation the balance in his re-election campaign fund. 4. Carol Spaziani was given the Distinguished Service Award by the Johnson County Citizens Committee for the Handicapped. The award recognizes her key role in seeing that library facilities and services are accessible and useful to persons with disabilities. They have nominated her for a similar award at the state level. FRIENDS: The Friends have already received several deposits for places on their May 23 -June 5 literary tour of England. The deadline is February 8. The next Friends booksale will be February G. Library Board of Trustees December 17, 1987 Page 2 FOUNDATION: According to Executive Director Pat Forsythe, over $82,000 has been received by the Foundation this fiscal year through December 15. A large mailing for the annual fund drive went out December 1. In addition to contributions to the Foundation, the mailing has recruited many new members for the Friends. Plans for the April 22 gala are progressing. The new State Librarian, Shirley George, will be the guest of honor at the dedication of the College Street lobby plaque. The pre -dinner reception will honor major contributors to the Centennial Endowment Fund whose names appear on the plaque. Jim Dapagony's Chicago Jazz Band will provide entertainment after the dinner. PLANNING COMMITTEE: The results of the role setting exercise in which all Board members and library staff participated were reviewed by the Planning Committee a their sixth meeting, December 10. The similarity of results from all three groups was striking. The Planning Committee has tentatively chosen Information Center and Young Child's Door to Learning as the primary roles, and Popular Library and Independent Learner as the secondary roles for 1990-1994. The other two roles, Formal Education Support and Community Center would be put on a maintenance status with no changes to the current level of service unless specifically addressed in the goals and objectives of the plan. COMMUNICATIONS: The Board declined the request to make a contribution to the Terrace Hill Society. FY1989 BUDGET: President Drum's draft of a memorandum to the City Council regarding the FY89 budget was reviewed and several changes were recommended. Because it is still several weeks away, it was decided that the Board should hold a meeting before the budget hearing if the hearing is before the next regular Board meeting on January 28. No firm decisions were reached on 1) the presentation at the hearing, and 2) the Board's position on increasing property taxes. January 21 is a possible meeting date. The breakfast meeting with the new Council members is scheduled for January 20 but has not yet been confirmed with Larson and Horowitz. BYLAWS AMENDMENT: It was moved by Gelman and seconded by Buchanan to amend Article III, Section 3 of the Board of Trustees Bylaws as discussed at the November meeting. The proposed language change was printed in the November 19, 1987, minutes. Approved. STATEMENT ON MANAGEMENT OF CABLE TV PUBLIC ACCESS CENTER: The Board reviewed the draft of a memorandum stating the the library assuming management of the cable TV public statement, drafted by Eggers, was meant to reflect the M Board's position on access center. The consensus the Board y Library Board of Trustees December 17, 1987 Page 3 reached on this issue at its August 27 meeting. Eggers reported that the planned discussion with the Cable Commission did not take place last Tuesday, December 15, because of the snow storm that day. Cox asked which library role the access center related to. Gelman and Buchanan asked questions about the amount of space and the value of the space leased by Heritage for the access center. Eggers said she felt more rent would have to be paid if Heritage ever reduced its own staff and resources available at the Center or if Heritage's responsibility for providing operat- ing expenses to a non-profit agency to manage this function was changed under the past -1994 franchise agreement. Audiovisual Coordinator Dewey McGuire suggested that the memo be revised to show that the Cable Commission, through franchise fee revenues, has been funding a half-time position in the library's AV lab since the lab was opened in FY1982. On the motion of Gelman and the second of Swaim, the Board voted to approve the memorandum, including the addition recommended by McGuire. Unanimous. FINANCE POLICY: The finance policy as adopted in March 1985 was reviewed. Eggers presented an additional change to the policy besides the two minor changes shown in the version included in the packet for the meeting. She had been reminded that there were three other library funds that were not currently described in the policy. Therefore, a new article 401.5, Special Purpose Funds, was submitted for inclusion in the policy. This proposed article describes the the pur- poses and sources of income for the jail account, the Lost and Damaged Fund, and the two equipment replacement funds, and notes that expenditures from these funds, if not directly related to the purpose of the funds, should be approved by the Board prior to making the expenditure. It was moved by Buchanan and seconded by Gelman to accept all changes recommended. Approved. ADJOURNMENT: The meeting was adjourned at 5:30 p.m. IR I MINUTES COMMITTEE ON CCM4MUNITY NEEDS NOVEMBER 17, 1987 - 3:30 PM SENIOR CITIZEN CENTER - CLASSROOM MEMBERS PRESENT: Becker, Cooper, Hulse, Kuhn, Leshtz, Patrick, Rawland, Ruff MEMBERS ABSENT: Kubby, McCoy STAFF PRESENT: Barnes, Milkman, Nugent, Rockwell, Vetter RECOMMENDATIONS TO THE CITY COUNCIL: 1. CCN recommends that the City Council approve the City's Rental Rehabili- tation Tenant Assistance Policy allowing 25% of the vouchers for this program to go to non-elderly/non-handicapped single households which are otherwise eligible. CALL TO ORDER: Becker called the meeting to order at 3:35 PM. REVIEW AND APPROVAL OF MINUTES: Patrick moved and Kuhn seconded the motion to approve the minutes of the October 20, 1987 meeting. Leshtz repudiated the documentation of his comments regarding the CERA local match section for the record. The minutes were approved as amended. PUBLIC/MEMBER DISCUSSION: Nugent asked the Committee to consider having meetings every other month, because there would be fewer projects to report on and this would decrease the costs of staff time and mailing. She continued to suggest that members could be involved in subcommittees as lobbyists or watchdogs to the Congress and other officials during the off months. Nugent stated the Committee could consider this and have further discussion on the matter in January, since this would mean the by-laws would have to be changed. Milkman indicated the Committee could just choose not to meet the next month. Patrick stated that if they choose to do this, they wouldn't have to change the by-laws. Becker questioned the amount of activity to warrant watchdog committees. Milkman stated there was a need at certain times and cited the Budget Appropriations that were being voted on in Congress on November 17, 1987. She continued to say that the bill was labeled a "Budget Buster" bill; and has been changed somewhat; it will hopefully pass or the budget will receive a 8.5% cut after November 20, 1987, according to the Gramm Rudman requirements. Patrick suggested requiring CCN members to write letters and staff to mail them to congressional delegations and other appropriate people. /9 Committee on Community Needs November 17, 1987 Page 2 Patrick moved and Ruff seconded the motion to cancel the December meeting and leave the by-laws intact. The motion carried unanimously. RECOMMENDATIONS REGARDING 1988 CDBG FUNDED PROJECTS Rawland questioned why Larry Baker wanted CCN to look at the budget again. Milkman asked for the members' perceptions of the City Council meeting. Ruff stated he thought Zuber was pragmatic and had questions about everything. Cooper agreed stating Zuber questioned how the money for housing rehabilita- tion could increase on the lower budget. Ruff stated the City Council wanted CCN to know the budget is getting tighter and it is the responsibility of CCN to adjust to this. Cooper asked if the City Council knew this when they gave the Superintendent of Schools a raise. Milkman stated that the raise did not come from the City budget. HOUSING ASSISTANCE PLAN 1988: Nugent stated that the Housing Assistance Plan (HAP) is tied to the Community Development Block Grant Program and effects a great number of low to moderate income people. All cities receiving entitlement funds through the CDBG program must submit a HAP stating their goals in assisting low and moderate income residents with housing. The City's major housing assistance is through the Rehabilitation Program and the Section 8 and public housing programs. Nugent referred to the assistance goals stating that the City received vouchers last year and will apply for an additional 100 next year. Two permanent positions have been added to the housing program to meet the additional workload. Cooper asked if the budget would allow this. Nugent replied it was taken from a different budget. Nugent added that the CDBG program has submitted a request for one part-time staff person to assist Pam in the ever increasing workload. Milkman reminded members that the City Council has not yet reviewed the Tenant Assistance Policy for the Rental Rehab program. She stated that the issue of whether single, low income persons who are not elderly or handi- capped should be eligible for Section 8 vouchers has not yet been resolved. Milkman said that CCN members and HUD Omaha staff were in favor of this, the Housing Commission and Housing Assistance staff opposed, and HUD officials in Washington said singles �,aX be included. The decision is left to the Public Housing Authority, in this case the City Council. Milkman stated that the situation in Iowa City is complicated by the large number of single renters, many of whom are students, and some of whom are claimed as income tax exemptions by their parents. There is also the problem of how to deal with 2 or more single persons sharing an apartment. Milkman stated that if CCN wished to reiterate its recommendation it would go to the Council with the Housing Commission recommendation. She referred members to p. 3 part (2a) and p. 2 part (a) of the Tenant Assistance Policy which spec- ify eligible tenants. Rawland asked if Milkman thought the policy had to be rewritten. Milkman answered these singles could be included but it is unclear as to how they should be included. Becker asked if their inclusion would detract from the VAA Comnittee on Comnunity Needs November 17, 1987 Page 3 elderly or handicapped and families who benefit from the policy. Milkman stated she didn't know because to date the vouchers haven't been used up for the rental rehab program, but the City doesn't receive many vouchers for the program. Rawland stated this policy seems to discriminate against non -heterosexual households. Patrick asked if all the vouchers are used. Milkman stated all are used. Rawland stated the point was not to use all the vouchers, but to not discriminate against any particular group. Patrick asked if the eligible applicants used all the vouchers. Milkman stated the vouchers are not all used in Rental Rehabilitation projects, but ar used by other needy families in the Section 8 Housing Program. She continued to state that Section 8 does not allow vouchers to go to single -non -elderly people. Milkman gave an example of three singles living together who pay $500.00 rent, each responsi- ble for $160.00, which might still be greater than 30% of their individual income. She stated the problem in this situation is determining who to give the voucher to without discriminating against anyone. Rawland asked what would be done for two eligible, elderly singles who live together. Milkman stated she didn't know. Nugent stated the vouchers are tied to the house- hold. Becker asked if CCN wanted to include singles. Rawland asked if the City Council had objected to this. Milkman stated that the Council has not re- viewed the policy, but the Housing Assistance staff and the Housing Commis- sion are strongly opposed. Patrick moved and Ruff seconded the motion to give the proposal to the City Council with a limit of up to 25% of the rental rehab vouchers going to singles. Rawland suggested asking Lyle Seydel how he allocates the vouchers to two elderly persons living together. Ruff asked how long the waiting list was. Milkman stated there were about 100 names. She said that 25% of 10 rental rehabilitation program vouchers would leave 2 to 3 vouchers to be given to singles. Becker asked if singles have ever applied. Milkman stated one had applied and had been turned down and that was how this issue had arisen. Barnes stated she fears low to moderate income single tenants may be displaced when landlords raise rents. The motion carried with Hulse voting no. Cooper asked if the Emergency Shelter repairs will be covered by insurance. Milkman stated that insurance would cover a large part of the repairs and application has been made for homeless funds to finance the completion of the repairs. Rockwell stated that Marge Penney is writing a grant proposal and is working with the insurance company to determine what is needed for re- pairs. QUARTERLY REPORTS: HOUSING REHABILITATION PROGRAMS: Patrick deferred discussion to Barnes. Barnes stated the Housing Commission approved the modifications and a loan of $20,000 at 7% for 15 years for a project which will assist a family with a physically disabled child. She continued to state, 715 Iowa Avenue was almost completed and two more rental Committee on Comnunity Needs November 17, 1987 Page 4 rehab projects were approved. One at 914 Iowa Avenue and one at 631 E. Davenport. Barnes also stated many Emergency Repairs of roofs, chimneys and furnaces had been completed. YOUTH HOMES, INC. - ACQUISITION & REHABILITATION: Nugent stated that Youth Homes is still looking for a home for the girls but, with the size of the structure needed and zoning requirements, it is diffi- cult to find a house to accommodate 10 people. She continued that they have found a centrally located house and have made a bid on it. Nugent also stated the Emergency Shelter at 504 Ronalds received state funds of $8,000 for the exterior work with an additional $25,000 from CDBG to do the interior work. She added the project would be completed in February 1988. CRISIS CENTER/FOOD BANK FACILITY - ACQUISITION & REHABILITATION: Kuhn stated the Crisis Center was happy with the move. She added they still had curtains instead of doors for the interviewing rooms and they thought they had enough food to last through Christmas. Leshtz asked if there had been any comments on the new location. Kuhn stated that it seemed to be working fine and people were able to find the Crisis Center. HARRISON STREET POCKET PARK: Cooper stated theoject is almost finished, with the drainage flume up and fencing around it. She continued to state the playground equipment is ready pr to go in and the plants will be added in the spring through Project GREEN. She also stated a plaque will be put up in the spring during an open house. BENTON STREET DRAINAGE IMPROVEMENT PROJECT: Nugent stated that Public Works was waiting for Council commitment. PLAZA MINI PARK: Rockwell stated the official grand opening will be November 20, 1987, at 12:30 PM, when the Mayor would thank all those involved. She also stated that close to $145,000 was spent on the project. HOUSING REPAIR PROGRAM FOR ELDERLY/HANDICAPPED PERSONS: Patrick stated ESA had painted an enclosed porch and repaired a bathroom. She stated some of the projects such as fixing cement curbs and adding hand - railings and grab bars, were done in conjunction with the Housing Rehabilita- tion Program. She stated that $3,444.30 has been spent from June 12, 1987 through November 17, 1987 and added that $7,926.96 was the total expenditure to date. a /9 Committee on Community Needs November 17, 1987 Page 5 COFFELT PLACE RENOVATION: Rawland deferred to Nugent. Nugent stated the project was completed. She added that they still needed some repair work on the garage and would be applying for funds from the Housing Rehabilitation Program to finance the air conditioning and cement floor. Nugent stated all but $37.00 had been spent. RALSTON CREEK STABILIZATION: Rawland deferred to Rockwell. Rockwell stated the project was completed and that the landscaping would be done in the spring. She stated the Mayor's Youth had helped complete much of the work. HANDICAPPED ACCESSIBLE DOORS/PUBLIC BUILDINGS: Nugent stated that two doors had been completed in the Old Capitol Mall. She added that a new door system was on trial on the east side of the Recreation Center and if it works well, one will also be added at the Civic Center. ADJOURNMENT: Becker adjourned the meeting at 4:40 PM. Minutes submitted by Carmen Vetter. If- MINUTES IOWA CITY AIRPORT COMMISSION DECEMBER 17, 1987 MEMBERS PRESENT: Lewis, Ashby, Foster, Blum, Ockenfels STAFF PRESENT: Zehr, Sueppel, Wright GUESTS PRESENT: Martha Miller, Marlene Perrin (Press -Citizen) Lewis called the meeting to order at 7:35 P.M. Attendance and guests were noted. The minutes of the November 23 meeting were considered. Zehr asked that the word "have" be stricken from the second line of the second paragraph in "Information and Input" on page 2. The minutes were approved as corrected. Manager Zehr presented the bills for the month and explained them briefly. They were approved for payment as presented. PUBLIC HEARING - OFFICE SPACE: Chairman Lewis opened a public hearing to consider a proposed lease for renting the United hangar office space to Van Winkle and Hart, an engineering firm. Zehr noted the important details of the lease. Monthly rental of $700 would include $550 for rent and $150 for utilities, to be adjusted according to actual monthly utility usage. The renter has agreed to make certain improvements at his own expense and the term of the lease would be four and one-half years. There will be no storage of equipment outside the building. The lease can be terminated with 30 days written notice to the tenant. The public hearing was closed. Zehr presented a resolution authorizing the chairman to sign and the secretary to attest a lease agreement with Van Winkle and Hart Engineering for the office space at 1701 S. Riverside Dr. It was moved by Ashby and seconded by Ockenfels to adopt the resolution, and all members voted in the affirmative. The resolution and the lease were signed. UtytLUPMtNI M AIRPURI LAND FUR CUMMERCIAL/INDUSTRIAL USES: Zehr ex- plained he has met with realtor James Sueppel, who has no new developments to report from his clients, but hopes to have such information for the next meeting. IOWA CITY FLYING SERVICE - RENT ARBITRATION: Lewis presented a letter outlining the decision of the arbitrators, and referred it back to the arbitration subcommittee for consideration and recommendations at the next meeting. FY89 BUDGET PREPARATION: Zehr reported the reduction of liability insurance to $5 million is acceptable to the City, for a saving of approximately $2,000; however, it now appears that the appraised value of airport buildings will increase and there may be no actual reduction in insurance costs due to increases in property insurance. Zehr also reported the airport's snowblower broke down in the recent snowstorm and he may or may not be able to get it repaired. COMPLIANCE PROJECT: Zehr reported briefly on the results of the meeting in Kansas City with FAA officials and a party comprised of Lewis, Ocken- fels, Ery Moses, David Brown, and Zehr. The needs of the airport were 04 Minutes Airport Commission December 17, 1987 Page 2 discussed and, while no definite answers were given, the results were encouraging. A number of new ideas are being developed in regard to the airport layout plan. It was determined that the City may apply for reimbursement of land acquisition costs associated with the runway 06 clear zone. Zehr had prepared an application to be submitted to the FAA for reimbursement of $396,260 and was directed to proceed with the application. Zehr then discussed airport layout plan revisions and obstruction removal plans which are being reviewed by H. R. Green Co. Zehr said many of the trees that were identified by the FAA as obstructions have already been removed. He asked for a subcommittee to work with Moses and himself in an effort to refine the preapplication for grant funds. Blum and Foster were appointed. REVIEW OF CODE OF ORDINANCES - CHAPTER 4• In response to a suggestion by Commissioner Blum at the previous meeting, Lewis asked for volunteers to work with Zehr in the review of the Code of Ordinances, to identify those which may need updating. Ashby and Ockenfels offered to serve on that subcommittee. Blum noted that newly acquired land lies in Johnson County and that steps should be taken to assure the same protection for that portion of the airport as is afforded the rest. CHAIRMAN'S REPORT• Lewis reported on a recent conversation with Wayne Halter, regional representative of the FAA. PUBLIC AND COMMISSION MEMBERS INFORMATION AND INPUT Blum welcomed the representatives of the press who were present. He also suggested an effort be made to contact new members of the City Council to acquaint them with airport information needs and activities. Blum commended the arbitration committee for their dedication and hard work, and for donating their time in the resolution of the recent dispute. Zehr was asked to convey this message to the arbitrators by letter. Zehr presented a draft of an end of the year summary which has been requested by the City Manager, and asked for comments by the Commissioners before December 21. He also reported he has been asked to serve as chairman of the Transportation Committee for the coming year. The next meeting was scheduled for January 14, 1988. EXECUTIVE SESSION• There was no executive session. ADJOURNMENT: The meeting was adjourned at 8:15 P.M. Recorder: Priscilla Wright M MINUTES D PLANNING 8 ZONING COMMISSION I R44�� FORMAL MEETING DECEMBER 17, 1987 - 7:30 PM CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Clark, Cooper, Dierks (arrived at 7:49 PM), Hebert, Scott MEMBERS ABSENT: Wallace STAFF PRESENT: Beagle, Boyle, Moen, Kritz RECOMMENDATION TO COUNCI : I. Commission found Item CZ -8720, a request submitted by John Sohm to rezone a 1.75 acre parcel from RS, Suburban District, to A-1, Rural District, and to rezone a 1.43 acre parcel from A-1 to RS to be inconsistent with the Area 4 Fringe Area Policy. Said parcels are located approximately two (2) miles north of Iowa City on the east side of County Road F8W across from Timber Trails Subdivision, Part 2. 2. Recommend approval of amendments to Section 36-58, Off -Street Parking Requirements. 3. Recommend approval of Item 5-8726, an application submitted by Oakes Construction Company for approval of a final plat for Rochester Place, a 22 -lot residential subdivision located south of Rochester Avenue and west of First Avenue. CALL TO ORDER: Chairperson Scott called the meeting to order at 7:33 PM. PUBLIC DISCUSSION: There was no public discussion. CONSIDERATION OF MINUTES OF NOVEMBER 19 1987 AND DECEMBER 3 1987: Cooper moved to approve the minutes of November 19, 1987. Hebert seconded the motion. The motion carried 4-0. Cooper moved to approve the minutes of December 3, 1987. Clark seconded the motion. The motion carried 4-0. 1 MINUTES PLANNING & ZONING COMMISSION DECEMBER 17, 1987 PAGE 2 ZONING ITEMS: V-8708. Public discussion of an application submitted by Plum Grove Acres, Inc. to rezone a 42.54 acre tract east of First Avenue extended via Hickory Trail from ID -RS to RS -5. (45 -day limitation period: December 25, 1987). Beagle reported that the Commission has received the waiver from the applicant waiving the 45 -day limitation period. Staff would recom- mend that this item be deferred to February 10, 1988, pending the resolution of the issue of secondary access. Chairperson Scott noted that the Commission did receive the letter to waive this item until February 10, 1988, and would entertain a motion to defer Item V-8708 to February 4, 1988. Hebert moved that Item V-8708 be deferred to February 4, 1988. Cooper seconded the motion. The motion carried 4-0. 2. V-8709. Public discussion of an application submitted by Southgate Development Company to rezone an approximate 1.8 acre tract located east of Boyrum Street and north of Olympic Circle from I-1 to CI -1. (45 -day limitation period: January 8, 1988). Moen reported that the applicant wishes to lease the property on a temporary basis to National Computer Systems (NCS) to allow NCS to establish offices in this location. The I-1 zoning classification placed on the property under consideration reflects the land use that existed an the property at the time the zoning map was adopted and not the land use shown in the comprehensive plan to be the most appropriate for this area. The short and long range development plans for the city indicate that the subject parcel is located in an area that is encouraged to develop for commercial purposes and, indeed, all of the surrounding areas are zoned for such uses. The subject tract of land possesses qualities that make it suitable for intensive commercial use, the land use recommended for the area in the 1983 Comprehensive Plan Update. Rezoning the property from I-1 to CI -1 would allow development of the site for uses which are both compatible with adjacent uses and consistent with the development policies adopted by the City. Staff recommends that the property described in Attachment 2 of this report be rezoned from I-1, General Industrial, to CI -1, Intensive Commercial. Moen also reported that she had contacted the property owner that abuts the applicant property and inquired whether he wished to rezone his property to CI - 1. The property owner stated that the present zoning permits a MINUTES PLANNING & ZONING COMMISSION DECEMBER 17, 1987 PAGE 3 greater potential for expansion of his business and did not wish it rezoned. Clark moved to defer Item V-8709 to the Planning and Zoning Commis- sion meeting of January 7, 1988. Cooper seconded the motion. The motion carried 4-0. CZ -8720. Public discussion of a request submitted by John Sohm to rezone a 1.75 acre parcel from RS, Suburban District, to A-1, Rural District, and to rezone a 1.43 acre parcel from A-1 to RS. Said parcels are located approximately two (2) miles north of Iowa City on the east side of County Road F8W across from Timber Trails Sub- division, Part 2. Commission requested that staff only present the report pertaining to the rezoning request and to defer presentation of the report which addresses the subdivision plat. Beagle reported that the two parcels totalling 3.5 acres were rezoned from Al to RS in 1984 and comprised most of the area of the two proposed residential lots. The rezoning is being applied for in order to correct a discrepancy concerning one of the two RS zoned parcels within the proposed subdivision. On August 9, 1984, Mr. Sohm initiated an application to rezone two (2) separate 1.75 acre parcels in the northwest corner of the 87.6 acre tract from Al, Rural District, to RS, Suburban District. In accor- dance with Section II.A.3. of the Fringe Area Policy Agreement, the request was forwarded to the Planning & Zoning Commission for review and comment. On September 6, 1984, the Commission found the request to be inconsistent with the development policy for Area 4 which advocated agricultural uses. The City Council concurred with the Commission's recommendation and notified the Board of Supervisors of its finding that the requested rezoning was inconsistent with the development policy for Area 4. Contrary to that policy and the Council's findings, the Board of Supervisors approved the rezoning of the two parcels on October 18, 1984. Section II.A.3. of the ad- ministrative policy states that "[a]ny zoning change will conform with the policies identified for the area in which the requested change is located." Since the City has no absolute power to approve or deny rezoning requests in the County, the only action available to the City, in instances where rezoning is contrary to the policy, is to deny the subsequent subdivision. Staff recommends that the combined rezoning of the 1.7 acre tract from RS to Al and the new 1.43 acre tract from Al to RS be found inconsistent with the develop- ment policy for Area 4 which recommends that this area be used for agricultural purposes. O/ MINUTES PLANNING & ZONING COMMISSION DECEMBER 17, 1987 PAGE 4 Clark moved to find the proposed rezoning, Item CZ -8720, inconsistent with the Fringe Area policy for Area 4. Hebert seconded the motion. The motion carried 4-0. The Commission noted that it will only consider the rezoning request at the present time and will wait until the Board of Supervisors has ruled on the rezoning to deal with the subdivision plat. Dierks arrived at 7:49 P.M. 4. Public discussion of amendments to Section 36-58, Off -Street Parking Requirements. Beagle reported that the proposed amendment establishes a required driveway width of ten feet for a one-way aisle while a two-way aisle will require 18 feet in width. This represents the only change in the amendment to Section 36-58 since it was presented to the Commis- sion at the informal meeting of December 14, 1987. Dierks asked how the Commission felt about the effects of increasing the number of compact car spaces. Dierks expressed frustration over compact cars occupying standard sized spaces which limits the number of spaces available to larger vehicles. Scott replied that he felt the major problem would be the public's perception of what type of vehicles can fit into compact spaces, and suggested staff look into a change in signage to help citizens judge whether their car would fit or not. Commission discussed perceptions of what is a compact car and whether a change in the signage would help alleviate the con- fusion. Clark requested staff to investigate an amendment to allow temporary parking lots to be surfaced with something less than the required permanent hard surface. Cooper moved to adopt the amendments to Section 36-58, Off -Street Parking Requirements. Hebert seconded the motion. The motion carried 5-0. DEVELOPMENT ITEMS: 1. S-8521, Public Discussion of a revised preliminary and final plat of Bent Brook Acres Subdivision, a two (2) lot, 4.75 acre subdivision located approximately two (2) miles north of Iowa City on the east side of County Road F8W. (45 -day limitation period: waived). MINUTES PLANNING & ZONING COMMISSION DECEMBER 17, 1987 PAGE 5 Commission noted that members have received a memo dated December 16, 1987, from Barry Beagle, Associate Planner. The memo reported that the revised auxiliary plat of Bent Brook Acres has been reviewed by the Public Works Department and they are satisfied with the proposed contours shown south of the access easement intersection with the County Road. A letter has also been received from the Solon Fire Department indicating that they will be providing fire protection services to the subdivision and have also established a fire rating for the subdivision. Approval of the required legal papers remains the only deficiency associated with the proposed subdivision. Dierks moved to defer Item 5-8521, subject to the call of the chair. Cooper seconded the motion. The motion carried 5-0. S-8716. Public Discussion of an application submitted by Metro Pavers, Inc., for approval of a Large Scale Non -Residential Develop- ment (LSNRD) plan for property located at 1722 Stevens Drive. (45 - day limitation period: waived). Staff reported there was nothing new on this item. Dierks moved to defer Item 5-8716 to the Planning & Zoning Commission meeting of January 7, 1988. Clark seconded the motion. The motion carried 5-0. 3. 5-8720. Public discussion of an application submitted by Frantz Constrae Green,'uPart XI, action Co., I43 -lot renc. for sidential subdivisionrlocatedoso tihland west of the intersection of Muscatine Avenue and Scott Boulevard. (45 -day limitation period: waived). Staff reported that the Commission would receive a memorandum from staff prior to the Commission's January 4, 1988 informal meeting which will address staff concerns regarding this proposal. Clark moved to defer Item 5-8720 to the Planning and Zoning Commis- sion meeting of January 7, 1988. Dierks seconded the motion. The motion carried 5-0. 5-8126. Public discussion of an application submitted by Oakes Con- struction Co. for approval of a final plat for Rochester Place, a 22 - lot residential subdivision located south of Rochester Avenue and west of First Avenue. (45 -day limitation period: December 28, 1987). EZ 4 MINUTES PLANNING 8 ZONING COMMISSION DECEMBER 17, 1987 PAGE 6 Moen reported that the final plat differs from the preliminary only in that the number of lots has decreased from 23 to 22 and that the cul-de-sac called Rita Lynn Place has been changed to read Rita Lynn Court. The application conforms with the subdivision regulations. Legal agreements concerning maintenance of the sidewalk and the stormwater detention system have been completed and approved by the Legal Department. Hebert moved to approve Item S-8726. Dierks seconded the motion. The motion carried 5-0. OTHER BUSINESS: Beagle distributed a tentative schedule of Planning and Zoning Commission meeting dates for the coming year. Moen informed the Commission of the names of candidates seeking to fill the vacant seat on the Planning and Zoning Commission. Clark moved to adjourn the meeting. Dierks seconded the motion. The motion carried 5-0. Meeting adjourned at 8:19 P.M. Minutes submitted by Kyle L. Kritz Approved by: Sally Dierks, Secretary a