HomeMy WebLinkAbout1988-01-12 Info Packet of 1/8City o4 Iowa City
MEMORANDUM
DATE: January 8, 1987
TO: City Council
FROM: City Manager
RE: Material in Information Packet
Memorandum from the
City Manager regarding bond rating.
70
Memorandum from the
Finance Director regarding general obligation bond bid
opening,
7/
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Memorandum from the
Traffic Engineer regarding feasibility study for the Exxon
Grant Signalization
Project.
7-Z
Memorandum from the
Airport Manager regarding airport grant applications.
13
Notice of January 20
meeting of the Southeast Iowa Municipal League.
Z
Memorandum from the
Finance Director regarding management recommendations
from McGladrey Henrickson
& Pullen.
75
Memo from City Mgr.
re Budget Work Session.
76
Memo from City Mgr.
re Budget Presentation at Sunrise Optimist.
77
Memo from City Mgr.
re Youth Homes.
7P
Ltr: from HIS Dir, to
Home Builders Association re recent changes in City
regulations.
79
Ltr. from City Mgr.
to Mr. Robert Maxman re contract addendum with Metcalf
80
& Eddy.
—
Memo from City Mgr.
re five-year City employment history.
8/
Copy of ltr. from Iowa Dept. of Natural Resources re wastewater facility.
7.7 -
Memo from City Mgr.
re end -of -the -year summary of programs, projects, etc.
9'3
Memo from City Mgr.
re Program Analysis & Evaluation Policy.
7�4
Memo from City Mgr.
re Budget Plan - Citizens Comm. on City Revenue
Recommendations.
9-5,
Copy of Proposed Financial Plan - FY89 thru FY91.
Copy of Ltr, from Evensen Dodge, Inc, re Credit Ratings.
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City of Iowa City
MEMORANDUM
DATE: January 8, 1987
TO: City Council
FROM: City Manager
RE: Bond Rating
We have not received an official notification, however Moody's has indicated
we will receive a "AAA" bond rating on our proposed general obligation issue
of $1.2 million. Moody's also had a number of questions about the status
of our sewer bond program.
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City of Iowa City
MEMORANDUM
Date: January 7, 1988
To: City Council
From: Rosemary Vitosh, Director of Finance�Uociv
Re: General Obligation Bid Opening
The bid opening for the $1,260,000 General Obligation Bond issue is sched-
uled for 12:00 noon on Tuesday, January 12, 1988, in the Council Chambers.
Although your attendance at the bid opening is not required, you are
invited to attend if interested. A resolution authorizing the bid award
will be on your formal meeting agenda that evening. Final Council action
on this bond issue will occur at your January 26 meeting on the bond
resolution which authorizes the levying of property taxes for debt service
payments.
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City of Iowa City
MEMORANDUM
Date: January 8, 1988
To: Steve Atkins, City Manager
From: James Brachtel, Traffic Engineer
Re: Feasibility Study for the Exxon Grant Signalization Project
Attached please find a copy of the consultant's executive summary for the
feasibility study of the Exxon Grant Signalization Project. The study indi-
cates that the implementation of traffic control signal system improvements
will improve system -wide traffic flow and operations along U.S. Highway 6
between its intersection with Riverside Drive and Fairmeadows Boulevard.
The consultant will meet with the Council at its informal meeting of Tuesday,
January 12 to respond to questions regarding the feasibility study.
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EXECUTIVE SUMMARY
SIGNAL SYSTEM FEASIBILITY STUDY
STUDY PURPOSE
This study program is the first phase of a three phase Signal Improvement
Project with the overall purpose of developing traffic control signal system
improvements that will improve traffic flow and operations along U.S. Highway 6
from Riverside Drive to Fairmeadows Street. The purpose of Phase I (Signal
System Feasibility Study) is to determine if the traffic flow and operations
along the study section can be significantly improved.
STUDY APPROACH
In general the approach used in completing this study was to simulate traffic
flow and operations under two conditions: the before condition which would be
as they presently occur along the study section and the after condition which
would be as they would occur with optimized signal timings for progression
along the study section. The comparison of traffic operations under these
conditions would determine the approximate amount of improvement that could be
expected.
The simulation of traffic flow and operations was accomplished through the use
of the AAP (Arterial Analysis Program) which utilizes three computer programs
to model traffic signal operations. These three programs are SOAP84, PASSER
II -84, and TRANSYT-7F. Since this study dealt with the analysis of an arterial
street segment, only the latter two programs were used.
FINDINGS
Five outputs from the computer simulations were used in the before and after
comparisons to determine the approximate levels of improvement to traffic flow
and operations. The five outputs are referred to as measures of effectiveness
(MOE's) and include: volume/capacity ratio; total delay; average delay; stops;
and fuel consumption. The results indicated that from an overall systemwide
evaluation all the MOE's showed significant improvements ranging from 8; to
47%.
USER BENEFITS
The effects of improvements in such operational performance parameters as
delay, stops, and speed can be expressed in terms of dollar savings for the
user through reduced fuel consumption, vehicle wear, and travel time.
The Consultant has calculated the projected annual user benefits for the study
segment on U.S. Highway 6 utilizing cost values that are approved and
recommended by the Federal Highway Administration. The user benefits, cost
values, and savings are listed as follows.
Travel Time Reduction 56,901 veh-hr/yr @ $.50 = $ 28,450
Reduction of Stops 2,258,880 veh-stops/yr @ S.014 = 31,625
Reduced Fuel Consumption 60,606 veh-gal/yr @ $I.10 = 66,650
Total Annual Savings $126,725
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The results of this feasiblity study indicate that the implementation of
traffic control signal system improvements to include coordinated and optimized
signal timings along the study route will significantly improve systemwide
traffic flow and operations.
Estimated annual user benefits through reduced travel time, vehicle wear, and
fuel consumption was estimated to be $126,725 thus again proving that signal
system improvements can be a very cost effective way of achieving benefits to
the users of a traffic signal system.
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City of Iowa City
MEMORANDUM
Date: December 21, 1987
To: City Council
From: Fred Zehr, Airport Manager
Re: Airport Grant Applications
On Wednesday, December 2, 1987, representatives of the airport comprised
of Commissioners Harry Lewis and John Ockenfels; Ery Moses, H.R. Green
Engineering Company; David Brown, legal counsel; and Fred Zehr, Airport
Manager met with FAA officials in Kansas City. This trip was planned in
response to FAA's compliance status letter and served as an opportunity to
meet the new officials in charge of the central region.
Of course, one of our first questions was, "Will we get any grant money,
and if so, when?" Unfortunately we were unable to get a definite answer.
The FAA is out of money currently, and their new appropriation is tied up
in congress, however everything we heard was quite encouraging. We dis-
cussed in detail the deteriorating condition of our runways and emphasized
the urgency of the needed rehabilitation.
As a result of the meeting, a number of new ideas are being developed in
regard to the airport layout plan. It is anticipated that we will be
prepared to present these new ideas to City Council by mid-January.
It was determined during this meeting that the City may apply for reim-
bursement at any time in a separate grant application for the land acqui-
sition costs associated with the Runway 06 clear zone (this land was
acquired in conjunction with the Airport Compliance Project). Attached is
a copy of the application that we will submit to the FAA in an attempt to
regain those funds.
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FEDERAL ASSISTANCE ZrA„ NUMBER , 6TATE
TYPE
Orbul of NM -4.dpS Mbt
APPLI. Anu
OF
SUBMISSION
❑ NOTK� OF INTENT (DPTK3NAL)
cAnON CATION
IDENn. IOENTF
rMartY
❑ PREAPPLICATION
FIER 0.MTE REO
� tr
® APPLICATION
To
r7 AMIONED
P—Aos.IAAea. A
e
KN dM aj3is lloe I, Sppm,,d.
1p 87-12-10 BY STATE
�. LEGAL APPLICANTFRECIPIENT
•AOPMr+nl Nnrr City of Iowa City
�b.ap„m—Lw Iowa City Airport Commission
c SVNUP.O Boa 1801 South Riverside Drive
(tcfty Iowa City .
I.sMI. Iowa •.c—vY Johnson
1c twP--tNmn, Fred W. Zehr 921PCoos. 52240
d r.I.PA,,.Mul (319) 356-5045
7. TfTLE OF APPL1GNi'S PROJECT IUss facdoP N of Bu IOP1I b
ProjKl) poNde S NAY do
Iowa City Municipal Airport
Clear Zone Acquisition for Development
Runway 6
Johnson County
PROPOSED FUNDING 17.
DERAL t 398,260..00'"
PLIGHT 44,028 .00
MTE DO 15.
roM It 440 288 a
FEDERAL AGENCY TO RECEIVE RED
pIGAN17ATIONAL UNIT (IF APPROPRI
Airports Division
DpTE55
601 East 12th Street
22To
Orbul of NM -4.dpS Mbt
THE
data in Ms prPSp*A*o /.R k
APPLIOAFR
w true Wd —Oct ft doo
CERTIFIES
been OJy M ftdzsd by BM pole
THAT►
boor of Sr appiml MIO V* AW
01 WITHDRAWN
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23•
CERTIFYING
REPRE•
a TYPED NAME AND TITLE
Fred W. Zehr, Man
SENTATIVE
Iowa City Municip
TA, APPUCA.
TION
Ynr mwd dal
O L AWARDED
0 b. REJECTED
"D a. RETURNED FOq
C FEDERAL t
AMENDMENT
0 4 RElUfT7l.D FOq
b. APPLICANT
E.O. 12372 SUBMISSION
c. STATE
STATBy Eft�T TO
d. LOCAL
0 S. DEFERRED
s. OTHER
01 WITHDRAWN
S -....r,
oo.m.
P—Aos.IAAea. A
e
I. TOTAL
wT
I 81,717
CONGRESSIONAL DISTRICTS OF.
LIC
ANT 0. PROJECT
01 01
UECT START IB. PROLE— A
E Yrar —0 d.,. DURATION
m 88-1-1 Mo
: DUE Yp � ,A d,
:RAL AGENCY ► 1087-12-10
aderal Aviation Administration
42-
r. . W b
10
S. L ( I��
cjDvS.NUMBER
rFmw CFDAF
MULTIPLE ❑
0. nTLE
Airport Improvements
a- b. TYPE OF APPLICANT,RECJPIENT
S -....r,
oo.m.
P—Aos.IAAea. A
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;
M.
.�. lYl.a� Commission
Qw E -O -NT—
[
'APPLICATION
>VH3E IF Ik�141
ra►rq+NA'
b. N0. PROORAM IS NOT COVERED BY E.G. 12372 ❑
OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW ❑
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REMARKS ADDED
Yar -a4 d `i
STARTING
DATE 10
NFORMA. Ymr a.o�d "FOAMM
Np, A -SKI
F --W 47 OMD CbnYr A_Im
V
DETACH AND, AS NECESSARY, STAPLE M ABOVE SHEET.
SECT ION IV—REMARKS(Ply morn the prupwldm numOw Iran&CeN 1, NaIll, N^RWif bk)
Land Acquisition for Development of Runway 6 - Fee Simple
Parcel
Owner
Acres
Total
Cost
FAA 90%
Participation
A.
Williams, Tam & Karen
4.94
Ac.
$ 35,165.00
$ 31,648.50
B.
Dane, Harold & Allegra
36.16
Ac.
257,405.00
231,664.50
C.
Fitzgarrald, Dean& Phyllis
1.18
Ac.
8,400.00
7,560.00
D.
Dane, Harold & Allegra
7.59
Ac.
54,030.00
48,627.00
'49.87
Ac.
$355,000.00
$319,500.00
Survey, Engineering and Appraisal services $ 85,288.00
TOTAL $440,288.00
$ 76,760.00
$396,260.00
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STANDARD FORM 424 PAGE t (REV. 464
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RUNWAY 6 CLEAR ZONE
PROPERTY ACQUISITION - PARCEL LOCATION
to
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SOUTHEAST IOWA
MUNICIPAL
SOUTHEAST IOWA MUNICIPAL LEAGUE
EAG
BOX 578 • CENTERVILLE, IOWA 52544
January 4, 1988
•PRESIDENT•
MIauEL K.crralee
ATTENTION: Southeast Iowa Cit Officials & Assoc. Members
Y
.1furor nJ Crrrulvrllr
• VICE PRESIDENT
The January meeting of the Southeast Iowa Municipal League
DICK WAL I'MAN
will be hosted by the City of Fairfield.
Al""of }/nseunne
• DIRECTORS •
Meeting Date: January 20, 1988
LEROY PETERSON
Coaid1snember of Oskaloosa
Where: Fairfield Country Club
JERRY RIGDON
Connotmmrber of aurfinglon
Social Hour & Registration: 5:30 P.M.
JOAN MATTINGLY
Cwrncamenrber of Cemeredle
Buffet Dinner: 6:30 P.M. (Cost - $9.00)
TIIOMAS HART
.favor of Darenporn
Program: Executive Director of I.L.M., Mr. Peter King, will
• IMMEDIATE PAST PRESIDENT •
discuss legislative matters and preview the legislative Session.
C. A. WILLIAMS. JR.
,tJgem of,Vew Condon
Election of Officers: The Nominating Committee will nominate a
• SECRETARY -TREASURER •
E. GAMES
candidate for President and Vice President and persons to fill
.MARTIN
Clerk of cenorwile
the Board vacancies.
Secretary/Treasurer: The new Board to appoint a Sec./Treasurer.
Every elected and appointed City Official is welcome You do not have to be a
member to attend. Newly elected officials, please attend
Directions: On Hwy. 34 to Highland St. (There is a sign: To Hospital at that
intersection). Then South on Highland past the hospital, approximately 6 blocks,
to the end of Highland where the clubhouse is located.
To facilitate planning, please fill out and mail (or telephone) your roservations
by January 18, 1988.
Send reservations to:
Number of reservations
City of Fairfield
Attn: Joy Eddy
188 S. Main
Fairfield, IA 52556
Phone: 515-472-6193
City or Associate Member
To theperson receiving this notice: Please make copies and distribute to
or
May, Council Members, City Clerk and Administrator/Manager. Thank you.
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Michael Kattchee
President
Mayor of Coralville
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City of Iowa City
MEMORANDUM
Date: January 6, 1988
To: City Council and City Manager
From: Rosemary Vitosh, Director of Finance Qlr R—
Re: Management Recommendations from McGladrey Hendrickson & Pullen
During the course of the audit work each year, our auditors have the opportu-
nity to observe our procedures. Occasionally, they discover tasks that are
not operating at the level intended when the procedures were adopted, or
simply identify functions where improvements could be made. These items are
seldom material enough to be classified as an internal control comment, or
have an affect on the financial statements. However, it is helpful to man-
agement to be made aware of these areas of concern. Attached is the "Manage-
ment Recommendations" letter from McGladrey Hendrickson & Pullen as a result
of this year's examination. The following represents my response to their
recommendations.
1. Purchasing Procedures:
The Purchasing Manual is currently being reviewed by the Legal Depart-
ment. In the interim, steps have been taken to improve some of the
authorization and payment documentation policies until a revised Purchas-
ing Manual can be completed.
2. Inventories:
A considerable amount of work has been done to evaluate the status of the
equipment inventory. While City staff does not necessarily agree with
the auditor's determination of what items may or may not be obsolete,
their recommendations will be taken into consideration as further analy-
sis of the inventory is made.
3. Electronic Data Processing:
The auditor's recommendations have not changed over the years, accord-
ingly neither has the City's position concerning the financial feasibil-
ity of a segregated operation.
The recommendations from McGladrey Hendrickson & Pullen provide City manage-
ment staff the opportunity to see the procedures from an objective point of
view. I appreciate the recommendations discussed here and I look forward to
future input of this nature.
bj5/6
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MMCGLADREY
Hendrickson
& Pullen
CERTIFIED PUBLIC RCOUnT�MTl
Ms. Rosemary Vitosh
City of Iowa City
Civic Center
Iowa City, IA 52240
Dear Rosemary:
Inlernationally
DUNIMOOY ROBSON SkGLADREY & PULLER
November 23, 1987
We have completed our fieldwork for the audit of the June 30, 1987
financial statements and the federal audit report. We would like to thank the
City personnel for their assistance in helping us complete the examination. As in
prior years, there are some observations and suggestions which we would like to
bring to your attention. The items are:
1• Purchasing Procedures
Based on our compliance testing of the City's general disbursements
internal controls, reviews of the City's purchasing manual and
memorandums, and interviews with Cathy Eisenhofer and Monica Bieri
regarding controls and procedures for City purchases,
again this year that some documentation s does not
we have noted
of purchased
correspond to the official policies of the City's purchasing system.
The City's personnel have indicated to us that a revised purchasing
manual has been developed, but has been delayed in the review stage.
We would like to encourage the City to complete the new manual in
order to facilitate compliance with the City's policies.
Inventories
Our examination of the equipment inventory was facilitated this year
by the the proper adjustments of the inventory to physical count at
year—end and by the elimination of small dollar value Stems. However,
through our inquiries and observations, we noted the equipment
inventory still contains a number of obsolete and duplicate items.
We suggest the City consider selling or disposing of these items to
reduce the carrying value of the equipment inventory to an amount
that represents the usefulness of the inventory.
.100 /a/n:n %•rnlrr 0,,".4rnrt ( . .%.
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7. Electronic Data Processing
We have reviewed the City's electronic data processing controls and
we would like to refer to the previous year's recommendations
included in a memorandum accompanying the management letter dated
November 17, 1986. These suggestions should be reviewed again to
determine their present status.
If you have any questions or if we can be of any assistance in imple-
menting any of these suggestions, please contact us.
Sincerely,
McGLADREY HENDRICKSr & PUL LEN
Stan R. Miller, Partner
7s
City of Iowa City
MEMORANDUM
DATE: January 5, 1987
TO: City Council
FROM: City Manager
RE: Budget Work Session
A budget work session has been scheduled for Tuesday, January 19, at 5:30 P.M.
in the Senior Center Classroom A. Dinner will be provided.
cc: Rosemary Vitosh
Dale Helling
Terry Kimble
Marian Karr
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City of Iowa City
MEMORANDUM
DATE: January 5, 1987
TO: City Council
FROM: City Manager
RE: Budget Presentation
As I did last year, I have accepted invitations from service clubs, community
groups, etc., to appear and make a presentation on budget issues. I have
scheduled the Sunrise Optimist for Tuesday, January 25.
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City of Iowa City
MEMORANDUM
Date: January 4, 1988
To: City Council
From: City Manager
Re: Youth Homes
We recently were advised that Youth Homes is about to initiate a purchase
option for property at 402 S. Linn Street. You may recognize the property
as the large white house near the old Regina School. They will need to
apply for a special exception; however, all other issues associated with
the property appear to be in order. Youth Homes was advised to talk with
neighbors and do as much preliminary work as possible. If you have any
questions or concerns about the pending purchase, please let me know
and/or contact Youth Homes with your concerns.
/sp
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CITY OF IOWA CITY
CIVIC CENTER 410 E WASHINGTON ST. IOWA CITY. IOWA 52240 (319) 356-5000
January 4, 1988
Mr. Boyd Crosby
Home Builders Association
c/o Boyd Crosby Construction
1154 Oakes Drive
Iowa City, Iowa 52240
Dear Boyd:
I wish to take this opportunity to inform you of several recent changes in
City regulations that would be of interest to home builders in Iowa City.
The 1987 National Electrical Code has been adopted and went into effect on
December 9, 1987. In particular, the following changes should be of
interest:
1. Electrical wiring in ramex will be permitted to be exposed in
basement areas of single-family and duplex structures. In addition,
romex will be allowed in accessory buildings associated with single-
family and duplex structures.
2. Lighting of stairways has been changed to require that they be
adequately lit instead of lighting at the top, the landing, and the
bottom of the stair tower.
3. Kitchen convenience outlets located above the counter and within six
feet of a sink will be required to be on GFI circuits. Also, at
least one GFI outlet will be required in basement areas regardless of
whether they are finished or not.
4. Any rooftop heating, air conditioning, or refrigeration equipment
will require a convenience outlet (120 volt) within 75 feet and on
each roof level where equipment is located.
The procedures concerning erosion control deposits have been modified.
Instead of the $500 per lot escrow that is now required, an option will be
available for a one-time contractor's continuous deposit of $1,000 to
cover work on more than one lot.
If you have any questions egarding these matters, please feel free to
con act m .
Sin er ly
Doug as W. B throy, D recto
Department o Housing b Inspection Ser ices
E&I
CITY OF IOWA
CHIC CENTER 41 CITY
O E WASHINGTON ST. IOWA CITY. IOWA 52240 (319) 355-50CC
January 5, 1988
Mr. Robert Maxman
Metcalf & Eddy, Inc.
85 W. Algonquin Road, Suite 500
Arlington Heights, Illinois 60005-4422
Dear Bob:
After a thorough review of the documentation that has been submitted by
Metcalf & Eddy, and conversations with City staff concerning the results
of recent meetings, the following represents the City's position if we
are to continue the relationship with Metcalf & Eddy concerning design,
project management and construction management for our wastewater treat-
ment plant and other related sewer system improvements. We propose that
the existing contract between the City of Iowa City and Metcalf & Eddy,
Inc. be amended by a formal addendum. This addendum should identify
causes for the delay in the project, should provide for Metcalf & Eddy's
Performance with respect to compliance with terms of the existing con-
tract, should establish an alternate schedule for completion of work
originally contracted, should provide for terms of payment for work
completed, and should reflect the various terms and conditions hereafter
specified. This addendum must provide that it will not serve to relieve
Metcalf & Eddy of any of its responsibilities under the original agree-
ment, nor will it constitute a waiver by the City of any of its rights
Of claim against Metcalf & Eddy for prior lack of performance.
Metcalf & Eddy would be willing to execute such an addendum If
containing
the terms and conditions so indicated in the following list, Metcalf &
Eddy would also be expected to proceed immediately to conclude those
elements of the project as identified.
I would ask that you review this proposal, including the specific terms
and conditions which follow, and offer a response. My intent in ap-
proaching the matter in this fashion is to obtain assurance that your
company can fully comply with our proposal and is willingto amend the
contract accordingly. If all elements identified herein cannot be
satisfied, it would be my judgement that it would be futile to pursue an
amended contract and continue delays in the completion of the Iowa City
project. Please review the following list and once again a prompt
response would be appreciated.
Mr. Robert Maxman
January 5, 1988
Page 2
TER14S AND CONDITIONS
Phasing of design and construction work. The project will be divided
into five separate elements, each element to be bid separately for con-
struction, as proposed by Metcalf & Eddy as a part of the "implementa-
tion strategy" submitted to the City as a part of and referenced in a
letter dated November 16, 1987, from Metcalf & Eddy. The elements will
be as follows:
Element 1 - North plant compliance. Includes construction of addi-
tional clarifiers, disinfection facilities, necessary connecting
piping and pumping facilities, and all other components necessary
for modification of the facility to satisfy requirements of the Iowa
Department of Natural Resources for compliance by July 1, 1988, as
specified in administrative order N87 -WW -52 dated August 11, 1987.
As you are aware, this is the initial and most critical component if
we are to fully satisfy DNR orders and therefore it would be ex-
pected that this work would be undertaken and concluded
immediately.
2. Element 2 - South plant. An activated sludge wastewater treatment
facility which includes influent pumping facility, screening and
grit removal, an equalization basin, two primary clarifiers, four
mechanical aeration basins, two secondary clarifiers, chlorination
and sulfination facilities, including contact tanks, two anaerobic
digesters, sludge lagoons and all other components necessary to make
the facility functionally complete.
3. Element 3 - Major sewerage. Includes outfall sewer from the South
Plant to the Iowa River and all segments of the Southeast Intercep-
tor Sewer from the South Plant to First Avenue along with all
appurtenances.
4. Element 4 - Relief sewers. Includes the Benton Street relief sewer
and all other sewers included in the project north and east of First
Avenue, along with all appurtenances.
5. Element 5 - North Plant -Excess Flow. Includes influent pumping
facilities, new screens and grit removal, equalization basins, new
trickling filters, effluent pumping station, clarifiers, filtration
facilities, belt filter press facility and all other components
necessary to make the facility functionally complete.
Metcalf & Eddy will provide the City with a complete breakdown of design
costs for each of these elements. These design costs shall not include
project management costs which will be listed separately for the design
phase of the project. Billings for the remainder of the design work, as
well as for services during construction, shall separate design, con-
struction management and project management costs and all information,
invoices, and cost related data submitted by Metcalf & Eddy to the City
shall reflect these costs separately.
l!�
Mr. Robert Maxman
January 5, 1988
Page 3
Procedure
Metcalf & Eddy will immediately proceed with the final design of the
North Plant compliance to be bid as early as possible in the spring of
1988 with construction to begin immediately upon contract award.
Metcalf & Eddy will immediately proceed with final design on the South
Plant, Major Sewers and Relief Sewer contract segments, these to be bid
simultaneously and/or in some manner so that the contracts may be
awarded simultaneously at the earliest opportunity in the spring of 1988
with construction to begin immediately upon award of contract.
Metcalf & Eddy will proceed immediately to complete design outline
documents and preliminary cost estimates for the North Plant Excess Flow
contract segment, with this information to be provided to the City prior
to the approval by the City Council of plans, specifications, form of
contract and final cost estimates for the South Plant, Major Sewers and
Relief Sewers contract segments. Metcalf & Eddy will proceed immedi-
ately on the basis of estimates to date to prepare a Revised Project
Budget for all phases of the project for review and approval by the
City. The revised project budgetfor construction of all five phases of
the project shall not exceed $36.36 million, except upon approval by the
City for further cost additions to the project. This amount will in-
clude a 7.5% cost contingency item for construction of the total pro-
ject. In the event that the bids received and the contracts awarded for
construction of any phase of the project are below the final cost esti-
mates, the City shall retain the right to determine and direct how such
funds are to be spent.
Upon award of contracts for the first four elements, Metcalf & Eddy
will, upon direction by the City, proceed to complete design plans and
specifications and final cost estimates for the North Plant - Excess
Flow element based upon design decisions by the City and Metcalf & Eddy.
Parties agree that the City will retain an option to delete from the
June 17, 1986 agreement with Metcalf & Eddy construction management
and/or project management services for the construction of all or part
of the sewer portion of the project (Phases 3 and 4). Upon selection by
the City of those portions to be deleted from the agreement, the parties
agree that a proportional amount shall be deleted from the appropriate
construction management and/or project management total fees for serv-
ices as provided in the agreement.
Payment:
a. Desi n Services. Actual cost to the City for design (basic project
deve opment, esign outline and final design) shall not exceed
$2,577,000 as per the existing agreement between the parties. City
shall make payment to Metcalf & Eddy for the remainder of the design
cost as follows:
Upon delivery to the City of the final plans, specifications, form
of contract and final cost estimates for each of the first four
>egments (excluding North Plant - Excess Flow) the City shall place
Mr. Robert Maxman
January 5, 1988
Page 4
in escrow 100% of the remaining amount as specified below owed to
Metcalf & Eddy for that respective segment, which amount plus inter-
est accrued, shall be released by the City for payment to Metcalf &
Eddy upon receipt and acceptance of bids and award of contracts as
follows:
Element 1: North Plant Compliance - $93,390 to be released upon
receipt and acceptance of bids and award of contract.
Elements 2, 3 and 4: South Plant, Major Sewers and Relief Sewers -
The amounts of $101,400; $45,000 and $45,000 respectively, to be
released upon receipt and acceptance award of all three bids, such
that they can be awarded simultaneously and provided that north
plant compliance bids have been received.
Element 5: The North Plant - Excess Flow: The amount of $54,800 to
be paid upon receipt of design outline documents, preliminary de-
sign, preliminary cost estimates and $300,000 upon receipt and
acceptance of bids and award of the contract.
The City shall not be required to accept a bid or bids and award a
contract or contracts for any phase of the project unless and until the
following:
1. The bids for that element of the project are within the estimated
construction cost for that element as identified in the Revised
Project Budget.
2. All necessary documents are prepared by Metcalf & Eddy, submitted to
IDNR, and a construction permit is issued by IDNR; and
3. Acquisition of all land and easements which are necessary to allow
for construction by the contractor on schedule have been acquired or
can be acquired in a timely fashion.
Assuming these terms are acceptable in concept, it is imperative that
representatives of the City and Metcalf & Eddy meet as soon as possible
to finalize the contract addendum language in order that work may pro-
gress without further delay.
Sincerely yours,
Stephen . Atki s
City Ma ger
/sp
City of lows City
MEMORANDUM
Date: January 5, 1988
To: City Council
From: City Manager
Re: City Employees
As you requested, attached is a copy of a five-year employment history.
This employment history represents all City funds and notable changes have
been identified. As soon as the FY89 budget information has been con-
cluded, an additional column will be added to show the employment trends,
which include the proposed budget.
tpl/11
Attachment
ME
u
P
DIVISION
Cable TV
City Manager
Civil Rights
Economic Development
Energy
Equipment
Human Relations
Senior Center
Airport
FULL-TIME EMPLOYEES
Increases/Decreases
FY84 thrU FY88
FY84 FY85 FY86 FY87 FY88
1.50 1.50 1.50 1.75 1.75
3.00 3.00 3.00 3.00 3.00
1.00 1.00 1.00 1.00 1.00
REMARKS
1.00 Moved from P&PD.
0.50
0.50
0.50
0.50
0.50
14.00
15.00
18.00
18.00
17.00 Transit Shop opened FY86.
3.00
3.00
3.00
3.00
3.00
4.00
4.00
4.00
4.50
4.50 Added 1
1.00 1.00 1.00 1.00 1.00
vo unteer coord.
City Attorney
4.00
3.00
4.00
4.00
4.00
Permanent City Attorney
reflected FY86.
City Clerk
3.00
3.25
3.25
3.25
3.25
Accounting
Data Processing
9.00
9.50
7.50
2.00
7.50
2.00
7.50
2.00
FY86 two positions moved
to Data Processing.
Made separate division
Finance Admin
3.00
3.00
4.00
4.00
4.00
in FY86.
Parking
Procurement
23.50
5.12
25.50
5.12
25.50
5.12
25.50
5.12
25.50
5.12
FY85 expanded hours in
both ramps.
Treasury
11.00
11.00
11.00
11.00
11.00
Word Processing
4.00
4.00
4.00
4.00
4.00
FY84
FY85
FY86
Ly 82
FY88
i
REMARKS
DIVISION
50.00 51.00
51.00
51.00
51.00
Fire
6.25
6.75
1.00
7.00
9.00
Federal Funds
Assisted Housing
5.00
5.00
5.00
5.00
5.00
Building Inspec
1.50
2.00
2.00
2.00
2.00
H&IS Admin
4.00
4.00
4.00
4.00
4.00
Housing Inspec
26.50
26.50
26.75
26.75
26.75
Library
I
Parks & Rec
2.00
2.00
2.00
2.00
2.00
I
Admin
1.00
2.00
FY88 - Temporary full-time i
1.00
1.00
1.00
became permanent full-time.
CBD
3.00
3.00
3.00
3.00
3.00
Cemetery
1.00
2.00
2.00
2.00
2.00
Forestry
Government Bldg
2.00
2.00
2.00
2.00
2.00
11.00
10.00
10.00
10.00
10.00
Parks
9.75
9.75
10.25
10.00
10.00
Recreation
CDBG Federal Funds/Economic
&
12.25
15.51
15.00
14.00
13.60
Dev to Admin/.Includes new
Planning
Dev
60% Rehab Position.
Program
Animal Control
4.00
4.00
4.00
4.00
4.00
�I
Police/Non-sworn
10.00
10.00 10.50
10.50 10.50
Personnel
Police/Sworn
54.00 54.00 53.00 53.00 53.00
t
Personnel
I
DIVISION
FY84
FY85
FY86
FY87
FY88 REMARKS
Public Works
Admin
1.50
2.00
2.00
2.00
2.00
Engineering
11.00
10.00
10.00
10.00
10.00
Landfill
6.75
6.75
6.75
6.75
6.75
Pollution
Control
17.00
17.00
17.00
17.00
17.00
Refuse
10.75
10.75
10.75
10.75
10.75
Streets
18.50
18.50
18.50
18.50
18.50
Traffic Eng
8.00
8.00
8.00
8.00
8.00
Water
22.00
22.00
22.00
22.00
22.00
Transit
48.25
48.25
49.50
49.50
38.50 Reduction due to service
cutback.
TOTALS 437.62 445.13 451.37 450.87 442.47
3
T
V
d
STATEOF l
TERRY E. BRANSTAD, GOVERNOR
CERTIFIED MAIL
January 8, 1988
City of Iowa City
Civic Center, 410 East Washington
Iowa City, IA 52240
ATTN: Ron. Mayor and Council
RECIIVFp,1P,t'! 121988
DEPARTMENT OF NATURAL RESOURCES
LARRY J. WILSON, DIRECTOR
RE: Wastewater Facility - Administrative Order 87 -WW -52
Referral to the Attorney General
Dear Mayor and Council:
The matter of your violation of the above -referenced administra-
tive order has been referred to this office. We intend to ask
the Environmental Protection Commission to refer this case to the
Iowa Attorney General, to seek appropriate relief through the
courts.
We will present this matter to the Environmental Protection Com-
mission at their meeting on February 15-16, 1988, in Des Moines.
If you or a representative wish to attend this meeting, please
inform me at your earliest convenience and I will obtain a spe-
cific time for you on the agenda. My telephone number is
515/281-6267.
Sincerely,,/
Diana L. Hansen
Attorney, Iowa Department of Natural Resources
cc: F06
DNR,EPD
WA I ACE STATE OFFICE BUILDING /DES MOINES, IOWA 50319/515-281-5145 Zdl
City of Iowa City
MEMORANDUM
DATE: January 8, 1988
TO: City Council
FROM: City Manager
RE: 1987
The following is a brief end -of -the -year summary of programs, projects, etc.,
that were considered by the City Council in 1987. It is by no means compre-
hensive, but merely attempts to highlight those decisions that affected the
City Council and our community.
TRANSPORTATION
Successful federal and state grants for transportation improvement projects
included:
Heinz Road/Scott Boulevard RISE $ 463,174
UMTA Section 9 Operating Assistance 179,178
UMTA Section 8 Capital Assistance 384,000
Iowa DOT State Transit Assistance 79,948
Exxon Oil Overcharge Funds (Iowa DOT) 22,300
TOTAL $.1,128,600
The Johnson County Council of Governments (JCCOG) was also able to obtain a
$96,000 no interest loan from Iowa DOT which will permit the City to spread
out transit local match payments over four years. In addition, the City
received $637,813 in FAUS funds for the Benton Street Bridge reconstruction
project. This amount includes $14,663 from the City of University Heights.
EMERGENCY SHELTER GRANTS
THE JCCOG prepared and submitted to the Iowa Department of Economic Develop-
ment a proposal for Emergency Shelter Grants funding for Iowa City. Iowa
City was awarded $20,600 to be expended in support of services for the home-
less provided by the Emergency Housing Project, Domestic Violence Project,
and Youth Homes, Inc.
GANNETT FOUNDATION
The Human Services Coordinator participated as a member of a task force
which researched, prepared, and submitted a proposal for the Gannett Founda-
tion's 1987 Community Priorities Program. That Foundation awarded $150,000
to be used to establish a boarding house in Iowa City for persons with chronic
mental illness and to fund the development of a support team for those clients.
9
City Council
January 8, 1987
Page 2
CDBG PROGRAM
The Community Development Block Grant Program, with $789,000 and program income
of $69,000 from the sale of the two Lower Ralston Creek parcels and $10,000 in
Housing Rehabilitation loan repayments, was successful in implementing many
projects which benefitted low and moderate income persons. Following is a
summary of those projects:
a. In Housing Rehabilitation, 31 owner -occupied homes and 19 rental
units were remodeled. Nine homes were made accessible for handi-
capped owners allowing them to remain in their homes.
b. The Crisis Center and Food Bank acquired and rehabilitated a new
building for their quarters which they moved into in November. The
Community Mental Health center also expanded into a new building
with the assistance of funding from the CDBG Program.
c. The bank of Ralston Creek adjacent to the parking lot on Washington
Street was stabilized through the hard work of the young persons in
the Mayor's Youth Employment Program. Many tons of rock were moved
by hand.
d. In cooperation with Handicare, Inc., a new neighborhood park was con-
structed at Harrison and Linn Streets. Due to the fact that it is
located on a rather steep hillside, it has been somewhat difficult
and expensive to construct. The City's financial contribution
was through the Community Development Block Grant Funds. The
remainder was financed by donations received through the efforts
of Handicare, Inc. The park is designed primarily to accommodate
the handicapped and preschool children. The Parks and Recreation
Commission has recommended it be named "Harrison Hill Park".
The Plaza Minipark was rebuilt into a permanent open space continuous
with the rest of the downtown Plaza.
HISTORIC PRESERVATION AWARDS
In March, the City Council awarded six property owners the Historic Preservation
Award for 1986 projects. The projects included Brewery Square, the Commerce
Center, the Arthur Hillyer Ford residence on Brown Street, Ewers Men's Store,
the Hunter duplex on Washington Street, and the Dawson House on East Bowery
Street.
SPRING CLEANUP DAY
The Iowa City Riverfront Commission, the Iowa City Jaycees, and the Alpha Phi
Omega Fraternity co-sponsored a clean-up day along the Iowa River and major
entrances to the community in conjunction with Riverfest 1987 in April of this
year. A police escord was provided for volunteers picking up litter along the
highways. Landfill space was donated by the City.
M
City Council
January 8, 1987
Page 3
ENTREPRENEURIAL OPPORTUNITIES
In response to a need in the community for locations for small start-up
manufacturing companies, the City Council adopted a revision to the zoning
ordinance which permits light manufacturing in the CI -1 Intensive Commercial
Zone, thereby providing more locational opportunities for new businesses.
ACCESSORY APARTMENTS
To address the issue of housing the elderly and handicapped, City Council made
possible the creation of accessory apartments in single family homes. These
apartments are intended to provide financial opportunity for the elderly to
remain in their homes or to lease a small apartment in a home. Iowa City is
the first community in Iowa to allow accessory apartments in all single-family
residential zones.
RESEARCH DEVELOPMENT PARKS
The ROP Research Development Park zone underwent major revisions to streamline
the process by eliminating the Large Scale Development process in areas zoned
ROP. Provisions to assure cohesive and attractive research parks were also
developed.
SWIMMING POOLS
Two contracts were approved in 1987 for major swimming pool projects. In
April, the contract was awarded for construction of the new Mercer Park
Aquatic Center. This is a joint project with the Iowa City Community School
District and is scheduled for completion in May 1988. A formal groundbreaking
ceremony was conducted on May 11. In August the contract for renovation of the
City Park Pool was awarded. This project also is scheduled for completion in
May 1988.
CONCEPTUAL PLANS FOR PARKS b RECREATION COMPLEX
Conceptual plans have been completed for a new parks and recreation complex
proposed to be located adjacent to the new sewage treatment plant. Preliminary
designs call for the equivalent of ten full-size soccer fields, four softball
fields, a sizeable portion of parkland, and the necessary parking, buildings,
roads, etc.
CITY PARK IMPROVEMENTS
In addition to the pool renovation, several other significant improvements
occurred in City Park. The electricity in all shelters was renovated for the
safety and convenience of park patrons, as well as appearance; water lines
were installed to all shelters; new roofs were installed on three shelters,
and all shelters received a fresh coat of stain. All work was accomplished
in-house.
P
e3
City Council
January 8, 1988
Page 4
MERCER PARK IMPROVEMENTS
In addition to the new aquatic center, 1987 improvements in Mercer Park
include: the renovation of two softball infields to create a better playing
surface and improved drainage; the construction of a new press box by the
Babe Ruth organization; and the removal of the old (and dangerous) fire truck.
As was the case in City Park, this truck was replaced with new playground
equipment, partially funded with proceeds from the sale of the fire trucks.
CENTRAL BUSINESS DISTRICT - DOWNTOWN PLAZA
On Saturday, September 12, a major clean-up effort was conducted in the City
Plaza and surrounding area. Over 100 volunteers participated in the effort,
which included sweeping, picking up litter, cleaning under tree grates,
planting flowers, pruning shrubs and trees, and filling the beds with wood
chips. This project was spearheaded by the Downtown Association in coopera-
tion with the City. Project GREEN also provided assistance.
ENERGY CONSERVATION PROGRAMS - RECREATION CENTER
A number of energy conservation projects were completed in 1987 through
the City's Energy Grant Program. The most significant of these projects
occurred at the Recreation Center and included the replacement of most lights,
a pool blanket, a heat recovery system in the pool and locker rooms, and the
installation of an energy management system. Energy consumption at the Center
has decreased 24 percent as a result.
PARKS AND RECREATION FOUNDATION
The Parks and Recreation Commission has been working toward the formation of
the Iowa City Parks and Recreation Foundation. The articles of incorporation
and bylaws have been finalized and the foundation should begin in 1988.
ALCOHOL AWARENESS PROGRAM
The City Manager furnished a memorandum to the City Council on June 8, 1987,
which outlined the proposed Alcohol Awareness Program. The proposed program
includes the training and licensing of bartenders and operators of packaged
goods stores. With the current press of other matters, the City Manager asked
and received permission from the City Council to postpone the program until
a later date.
FAIR HOUSING PROJECT
The Human Rights Commission, along with three other civil rights agencies
in Iowa, applied for the U.S. Department of Housing and Urban Development's
Fair Housing Grant Program. In December we were notified that the project had
been selected for funding. It is a multi -faceted project which includes two
Fair Housing Conferences, a Fair Housing Mobile Unit to promote fair housing
in all 99 Iowa counties, and a survey which will be conducted to determine the
attitudes of Iowans about fair housing and race -related concerns. The project
is scheduled to be completed in 18 months.
City Council
January 8, 1988
Page 5
CIVIL RIGHTS - MICROCOMPUTER
During the summer 1987 the Iowa Civil Rights Commission received funding
from the Iowa Lawyers Trust Account Program to purchase software designed
to assist those involved in civil rights enforcement in analyzing cases that
are being investigated. The Human Rights Commission also received funding
from the same source to purchase the hardware necessary to utilize the program.
Iowa City qualifies by virtue of its having a professional staff person to
receive both the hardware and the software under this program.
EQUIPMENT MAINTENANCE
Equipment Division operations were split into two separate account programs
one for Transit Maintenance and the other for General Equipment Maintenance.
The purpose of this split is to separate all accounting procedures in order
to maintain better fiscal records and analyses for these separate functions.
A fixed replacement schedule was established for Fire Department vehicles.
This brings the Fire Department equipment into line with all other City
vehicular equipment with respect to acquisition and maintenance policies and
procedures.
NEW POLICE OFFICERS
Three police officers were hired following an extensive recruitment campaign
and comprehensive testing process. Three hundred sixty-five applications were
submitted with 238 candidates taking the written tests. Based on written,
physical agility and psychological testing, this group was reduced to 38
applicants who were interviewed by the Civil Service Commission. Following
reference and background checks, ten persons were certified by the Commission
with ten additional persons being placed on a reserve eligibility list.
NEW FEDERAL PERSONNEL REGULATIONS
In conjunction with the new federal income tax laws, revised W4 withholding
forms had to be completed by over 700 permanent and temporary employees under
the coordinating efforts of the Human Relations staff. It was also necessary
to bring the City into compliance with the new COBRA law granting certain con-
tinuing insurance rights under City programs for all employees and their dependents
and to ensure that strict requirements for notification of those rights are
received by every affected employee and his/her dependents. Finally, the Immi-
gration Reform and Control Act makes it mandatory that the City now verify the
identity and employment eligibility of every employee being hired. For all the
above requirements, implementation programs were established and comprehensive
recordkeeping requirements for each were developed and computerized.
M
City Council
January 8, 1987
Page 6
MUNICIPAL INFRACTION CITATION PROCESS
This new code enforcement process allows the City to treat code
a civil offense punishable by fines and to establish a "traffic
to City violations. This past year this process has expedited
of City regulations significantly by reducing the average time
decision from six months or more to an average of 79 days. In
City has collected over $760 in fines.
ASSISTED HOUSING
violations as
ticket" approach
the enforcement
to get a court
addition, the
The Council continued to actively support housing for low and moderate income
families. During the calendar year 1987, the City Council, in its role as the
Iowa City Housing Authority, made application to HUD for additional assisted
housing units and was granted $589,596 to support 133 new units. Also, the
Iowa City Housing Authority received a superior rating from HUD on its manage-
ment of the City's assisted housing program.
MINORITY REPRESENTATION
In March 1987, the manager of the Omaha office of the Department of Housing
and Urban Development presented the City with an award for outstanding achieve-
ment in soliciting and awarding contracts to minority business enterprises
working on CDBG projects. The City far exceeded the goal for minority contracts
set by HUD, and had the best record in the State regarding percentage of funds
awarded to minority contractors.
STATE ECONOMIC DEVELOPMENT GRANT
The Iowa Department of Economic Development awarded the City a Community
Economic Betterment Account (CEBA) loan for $100,000 on behalf of WORLDVIEW,
Inc., to produce and market English translations of Russian television news
broadcasts received from orbiting Soviet satellites.
URBAN RENEWAL PLAN AMENDMENT
The Urban Renewal Plan was amended to allow The University of Iowa to redevelop
the parcel at the corner of South Madison and Court as open space in conjunction
with the renovation of the former Breese Building to an engineering research
facility.
WALKING MALL LIGHTING FIXTURES
During the spring 1987, the Traffic Engineering Division converted the lighting
fixtures in City Plaza. The old units were wood -clad aluminum posts supporting
four 75 watt mercury vapor lights. Over time these units deteriorated, were
vandalized and were in need of significant repair. The new replacement units
are steel poles supporting one 150 watt high pressure sodium vapor light. The
energy savings during the first five months of operation (June to October)
reduced the 1986 energy usage of 38,165 kilowatt hours to 23,165 kilowatt hours.
This energy savings resulted in a cost reduction from $3,041 in 1986 to $2,009
in 1987.
f•E
City Council
January 8, 1987
Page 7
CURB AND GUTTER PROGRAM
This past summer, for the first time in many years, the Streets Division
administered a curb and gutter repair program. Streets Division work crews
replaced 2,900 linear feet of curb and gutter. The work was concentrated in
the older sections of the City where many of the streets were constructed
around the turn of the century. Materials at that time included bricks for
the driving surface and either concrete or stone curbs. Most of the streets
in the older sections of the City have been overlaid with asphalt to maintain
an acceptable driving surface.
MANHOLE AND STORM SEWER CATCH BASIN CLEANING
In 1987 the Pollution Control Division purchased and began using a new machine
to vacuum debris from manholes and catch basins. This machine eliminates the
need for employees to climb down into manholes or catch basins and manually
remove debris. This machine has been a real asset to Pollution Control work
crews since many old manholes in Iowa City were built like chimneys and have
only +2 feet openings.
NEW ANIMAL SHELTER - IOWA CITY/CORALVILLE
Following nearly two years
agreed to jointly construct
The structure will be built
and operating costs will be
PUBLIC LIBRARY ACCREDITED
of discussions, the Coralville and Iowa City Councils
a new Animal Control facility for the two communities.
on property owned by Iowa City. Both construction
proportionately shared by the two cities.
In 1987, the Iowa City Public Library was one of the first of 57 Iowa public
libraries to become accredited under the new accreditation program of the State
Library of Iowa. The Mayor presented the Library Director and the Library Board
President a Certificate of Appreciation in July.
RECIPROCAL AGREEMENT WITH CEDAR RAPIDS PUBLIC LIBRARY
As part of increasing cooperation and joint economic development efforts between
Iowa City and Cedar Rapids, the public libraries of both communities signed an
agreement in November which lets library card holders from both communities
use either public library.
CITY DEPARTMENTS HELP ENRICH LIBRARY PROGRAMS
A pre-schooler storyhour on a City bus, City elected and appointed staff
participating in a 15 -hour readathon to encourage the joy of reading, displays
at the Library by the Riverfront Commission and the Historic Preservation Com-
mission, a puppet festival jointly sponsored by the Library and the Recreation
Department, demonstration of equipment for visually handicapped at both the
Library and the Senior Center, performances and art displays at the Library by
the Recreation Division's Special Populations Involvement - these are just a
few of the library projects enhanced through cooperation with other City
departments in 1987.
M
City Council
January 8, 1987
Page 8
NATIONAL ENDOWMENT FOR THE HUMANITIES CHALLENGE GRANT
The Public Library's Foundation raised over $275,000 in matching funds in 1987
to qualify for $84,000 of its $125,000 challenge grant award. The Library is
one of only two public libraries receiving such grants in late 1986.
AIRPORT
The construction work on runway 6 was completed during the summer months, and
the airport was inspected by FAA officials for compliance with their standards.
The end of the year brought a letter from the FAA awarding compliance status
with FAA standards and eligibility to compete for FAA grant monies.
The Airport Commission completed an extensive survey of aircraft owners in the
area. The results indicated a perceived need for improved instrument approaches,
additional hangar space, weather reporting equipment and needed improvements
to the runway surfaces. As a result of the survey, the Commission has implemented
a "Hangar Waiting List" to determine the actual need for additional hangars.
The airport also hosted the 7th Annual Airport Breakfast which was a huge success
with 3,000 to 4,000 people in attendance.
MUTUAL AID - FIRE SERVICE
1987 marked Iowa City's first full calendar year under the Johnson County
Mutual Aid Agreement. Iowa City took advantage of the agreement on several
occasions. In all cases, the assistance resulted in reduced damage to Iowa
Citians' property. The most notable call for mutual aid was the Lambda Chi
Fraternity fire in August. In addition to receiving help, Iowa City was able
to assist county departments on several occasions. Outgoing mutual aid responses
receiving the most publicity were the Abbey Inn fire in Coralville and the MAPCO
fire in West Branch's district.
FIRE LADDER TRUCK REPLACEMENT
A new ladder truck was ordered to replace the 1948 model. This truck was bid in
cooperation with Coralville and their need for a new ladder truck. As a result
both cities received lower bids than anticipated. Coralville's purchase will
allow Iowa City to dispense with the expense of $150,000 to rehabilitate a reserve
ladder truck, and Coralville will serve as the backup unit through mutual aid
agreement.
V EQUIPMENT REPLACEMENT FOR FIREFIGHTERS
q
In 1987 we were able to substantially improve the safety of our firefighters
through the replacement of some of the old and obsolete equipment used by the
Fire Department. Breathing apparatus over 25 years old have been replaced, older
unreliable hose replaced, and personal protective gear upgraded for firefighters.
A
City Council
January 8, 1987
Page 9
COMPUTERIZATION OF FIRE REPORTS
The Iowa City Fire Department began computerizing Emergency Response Reports in
1987. The automation of this reporting system will allow us to compile data in
a more timely fashion and to more effectively analyze this data to target specific
fire problems within our community. In addition, the Johnson County Independent
Insurance Agents donated an Apple Macintosh Computer to help the Fire Department
meet new federal hazardous materials reporting requirements.
FIRE PREVENTION BUREAU ASSISTANTS
In an effort to keep pace with the increasing workload imposed on the Fire Marshal,
a new Bureau Assistant Program has been implemented. One firefighter per shift
has been designated Bureau Assistant. These Bureau Assistants perform special
inspections such as liquor license inspections, day care inspections, or any
other inspections requiring a higher level of expertise than otherwise available
on shift. The Bureau Assistants perform routine fire cause and arson investiga-
tions in addition to representing the Fire Marshal during any absence. Non-
emergency duties ordinarily performed by these firefighters have been reassigned
to other shift personnel.
TRANSIT HIGHLIGHTS
In January Iowa City Transit received and placed in service three replacement
Scania transit coaches at a cost of $106,600 per bus. The system now operates
ten Scania buses. The total fleet size was reduced from 29 to 27 buses.
In July ICT received three IBM personal computers and printers, One of the
units is presently located in the JCCOG Transportation Planning Division. The
units have proved extremely helpful in collecting and analyzing the many statistics
which Transit generates.
On June 29, 1987, ICT significantly reduced its level of service. All routes
were reduced to just once an hour during the midday (9:00 A.M. - 3:00 P.M.), the
Seventh Avenue route was made hourly all day, the Manville Heights and North
Dubuque routes were combined, several pairs of routes at night were combined, and
all transit service was discontinued after 7:00 P.M. on Saturday.
ICT participated in several promotional campaigns, A free fare day was held in
April (the Iowa DOT reimbursed the City for lost revenue) and half -fares were
offered as part of the Celebrate Iowa City Day in September. In December, monthly
bus pass gift certificates were offered for sale, and the City Council authorized
the signing of an agreement with the owners of the Sycamore Mall to establish a
park-and-ride lot at the Mall. This operation will be initiated in the spring of
v 1988.
In September the Urban Mass Transportation Administration (UMTA) completed its
triennial review of Iowa City Transit. UMTA indicated that the review of ICT
was the best in Region VII in terms of the least number of findings. Only four
very minor findings were identified by this review.
City Council
January 8, 1987
Page 10
APPOINTMENTS TO BOARDS AND COMMISSIONS
The City Council made the following appointments to boards and commissions
during 1987:
John Ockenfels
Airport Commission
John Pelton
Board of Adjustment
John Roffman
Board of Appeals
Marcie Roggow (reappointment)
Board of Appeals
William Reddick (reappointment)
Board of Electrical Examiners and Appeals
Jim Alberhasky
Board of Examiners of Plumbers
James C. Crocker
Board of Examiners of Plumbers
Clark deVries
Board of Examiners of Plumbers
Tec Pacha
Board of Library Trustees
B. Kent Swaim
Board of Library Trustees
Gary Scott Reed
Board of Library Trustees
Joyce K. Patton
Broadband Telecommunications Commission
Suzanne Summerwill
Broadband Telecommunications Commission
Daniel L. Hall
Broadband Telecommunications Commission
Roy C. Justis
Broadband Telecommunications Commission
Karen Kubby
Committee on Community Needs
Anne C. M. Rawland
Committee on Community Needs
Barbara Waters
Design Review Committee
Margaret Nelson
Design Review Committee
Margaret Nowysz (reappointment)
Historic Preservation Commission
Steven VanderWoude (reappointment)
Historic Preservation Commission
Bob Stadtlander
Housing Commission
Mary Parden
Housing Commission
Al Hulse
Housing Commission
Chia-Hsing Lu
Human Rights Commission
Harold R. Weilbrenner (reappointment)
Human Rights Commission
Ray Haines (reappointment)
Human Rights Commission
Bill Casey
Mayor's Youth Employment Board
Jacque R. McClure
Mayor's Youth Employment Board
James B. Buxton
Mayor's Youth Employment Board
Robert A. Lehnertz
Mayor's Youth Employment Board
William J. Steinbrech (reappointment)
Parks and Recreation Commission
Daryl Henry (reappointment)
Parks and Recreation Commission
Roger D. Dotson
Parks and Recreation Commission
Kyran J. Cook
Planning and Zoning Commission
Donald J. Hebert
Planning and Zoning Commission
Joanne Madsen
Project GREEN Fund
Dorothy Persson
Resources Conservation Commission
James A. Throgmorton
Resources Conservation Commission
Allen D. Stroh (reappointment)
Riverfront Commission
Douglas W. Jones
Riverfront Commission
0. J. "Bud" Gode
Senior Center Commission
Geri Hall (reappointment)
Senior Center Commission
Lorraine T, Dorfman
Senior Center Commission
a
City Council
January 8, 1987
Page 11
The City Council approved the recommendations of the Johnson County Board of
Supervisors regarding the following appointments:
Barry A. Kucera
Susan C. Buckley
Mayor's Youth Employment Board
Riverfront Commission
The City Council approved the recommendation of the City of Coralville regarding
the following appointments.
Erol Apaydin
Riverfront Commission
The City Council approved the following appointment by the Iowa City Community
School District:
Fran Malloy Parks and Recreation Commission
SENIOR CENTER ROOF
The Gacoflex System I roof, installed in the summer of 1981 at the Senior Center,
began to leak in the fall of that year. After six years of problems, it was
determined that Slade Roofing, the original roofer, could not repair the roof
in a satisfactory manner. A contract was let to Taylor Roofing of Cedar Rapids
for a new roof at a cost of $30,844. The City will pursue recovery of those
funds for damages against Slade for the roof failure and the subsequent damage
to the building.
HAZARDOUS MATERIALS
The City Council approved an ordinance which allows recovery of expenses incurred
as a result of hazardous materials accidents and spills. Under new federal regu-
lations, cleanup can be an expensive operation. The City can now bill the individual
or company responsible for the spill to pay for our expenses thus limiting the
liability to the general taxpayer for cleanup costs.
The Finance Department coordinated the acquisition of 12 microcomputers which
were located in 11 city divisions. Noteworthy were the three units purchased
to replace computer terminals for Human Relations, Accounting and Finance Adminis-
tration. These three units are cabled to the City's main computer system and
allow the employees the ability to use the capabilities of both the microcomputer
and the main computer in addition to transferring data between those computers.
Another one of the microcomputers is for the Word Processing Center to begin
their equipment conversion to microcomputers. This conversion will permit inte-
gration of word processing between the Word Processing Center and all departments,
in addition to allowing the introduction of centralized computer graphics and
desktop publishing.
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City Council
January 8, 1987
Page 12
AWARDS FOR FINANCE DEPARTMENT
The Finance Department received the Award for Distinguished Budget Presentation
for its FY88 Budget and the Certificate of Achievement for Excellence in Finan-
cial Reporting for its FY87 Annual Financial Report. This is the fourth consecu-
tive year for the budget award and the second consecutive year for the financial
report certificate. Iowa City is one of only two cities in the State of Iowa
which currently hold both awards.
TELEPHONE SERVICE
A new contract for telephone lines and improved telephone features was entered
into during the year. This contract provides a three-year rate stabilization
and annual savings of $4,400, a decrease in cost of 11 percent.
HANDICAPPED ACCESSIBLE ENTRANCES
Parking Systems Division installed handicapped accessible door entrances in
the Capitol Street Parking Ramp for the entrances on the two floors leading
directly into the Old Capitol Shopping Mall.
PURCHASING SEMINAR
The Purchasing Division coordinated the scheduling of
Seminar in Iowa City during the year. The seminar is
Institute of Government Purchasing and permitted four
tunity to attend this basic training course at a cost
Representatives from other cities in Iowa were also in
that this is one of few scheduled national purchasing
COMPUTER SIGNATURE ON CHECKS
A change was made by the Finance Department in
of using a check signing machine, most checks
This procedural change not only saves handling
the replacement of the check signing machine.
SOCIAL SECURITY TAX REFUND
a "General Public Purchasing"
sponsored by the National
City employees the oppor-
savings in excess of $900.
attendance due to the fact
seminars in this state.
the way checks are signed. Instead
now bear a computer -printed signature.
time, but it also saved $4,000 on
Research was completed on the identification of over -withholding of social
security taxes on compensation for sick leave paid out during the years 1976
through 1981. A claim for refund was filed with the Federal Government and
received in 1987. Total refunds made to employees amounted to $21,900, while
the City received a refund, net of research costs, of $12,035.
City Council
January 8, 1987
Page 13
INSURANCE
During the year the City changed its property and liability insurance to a self-
insured retention program. This program offers all the advantages of self insurance
with excess protection against individual large losses and an accumulation of losses.
It has potential to stabilize costs and combat future swings in the insurance market.
This new insurance portfolio will decrease annual insurance costs for the City in
excess of $200,000.
APPRAISALS
Property appraisals for all City buildings and contents were completed during the
year. It was found that the City had been overinsuring its properties by $25 million.
This reduction in property values will result in annual property insurance cost
savings of approximately $25,000.
SCOTT BOUELVARD
The Scott Boulevard construction project was initiated. Bids for construction were
received on October 1, 1987. The Engineer's estimate was $985,420.35, and the low
bid of $768,339.35 was awarded to Metro Pavers.
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City of Iowa City
MEMORANDUM
Date: January, 1988
To: City Council
From: City Manager
Re: Program Analysis and Evaluation Policy
Program analysis and evaluation are part of a new initiative to enhance
the City's long-range financial planning. In January of each year the
City Manager shall submit for the City Council's approval a recommended
list of departments, programs, policies, and where appropriate, the
related board or commission that is to be evaluated during the upcoming
year. The evaluations that are so identified are to be completed within
one year. As each evaluation is completed a report will be prepared and
submitted to the City Council.
The program, departmental operation, policy that is to be evaluated will
be reviewed based upon the following:
1. Cost of the service.
2. Staffing level.
3. Work process efficiency and effectiveness.
4. Community needs assessment.
5. Program/policy results.
6. Duplication of effort/resource.
7. Identification for comparison purposes of private industries'
capability and/or cost effectiveness to perform the same service.
During the evaluation process the public will be provided an opportunity
to comment through public hearings and/or written commentary as each
evaluation report is completed. The City Manager will submit findings to
the City Council with recommendations. Copies of each report will be made
available to the public as well as being directed to interested citizen
groups in order to solicit commentary.
MOM
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T
Policy Statement
WHEREAS, program analysis and evaluation provide the City Council impor-
tant budgetary information to be used in planning new and maintaining
existing city programs and services, and
WHEREAS, program analysis and evaluation are regarded by public finance
experts as a useful management tool, and a comprehensive approach for
evaluating city programs to ensure that each program meets public objec-
tives efficiently and effectively, and
WHEREAS, it is recognized that program analysis evaluates the effect and
cost of alternate methods for accomplishing a public purpose, and the
systematic evaluation of programs will help analyze short and long-term
effects against cost and defined objectives.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL hereby directs the
City Manager to undertake the program analysis and evaluation policy; and,
BE IT FURTHER RESOLVED that the studies, reports, and other related
documents generated through the evaluation process will be directed to the
City Council's attention to assist them in evaluating the merits of
current and new city programs.
I
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City of Iowa City 10 %Q- 'u
MEMORANDUM=
Date: January, 1988
To: City Council
From: City Manager
Re: Budget Plan - Citizens Committee on City Revenue Recommendations
Attached is a copy of the supplemental recommendations that were provided
by the Citizens Committee on City Revenues. I have taken the liberty of
offering my commentary on each of the recommendations. Hopefully this
information will assist you in your review of the budget.
bc3-1
CITIZENS COMMITTEE ON CITY REVENUES
Possible Supplemental Recommendations
A. MAYOR AND COUNCIL APPOINT A BLUE RIBBON ECONOMY COMMITTEE TO REVIEW
ALL CITY OPERATIONS.
In the proposed FY89 financial plan a recommended program evaluation
and analysis policy has been prepared for the City Council's consid-
eration. If the City Council would choose to adopt this policy, it
would appear that it would substantially conform to the desire of the
Citizens' Committee. I believe the Committee wished to see City
operations reviewed comprehensively as well as in a timely fashion.
Such a review is a complex undertaking and if it is to be performed
thoroughly, can only be done so over a projected period of time.
B. COUNTY AND CITY GOVERNMENTS APPOINT A CITIZENS GROUP TO MAKE SUGGES—
TIONS FOR ELIMINATING DUPLICATION OF GOVERNMENTAL SERVICES IN THE
JOHNSON COUNTY AREA.
This policy consideration would appear to require the City Council to
communicate directly with the County government as well as other area
governments. I believe there is merit in a review of the duplication
of governmental services; however, we must recognize that each and
every governmental unit has its own legal and community service re-
sponsibilities. Such a review may identify legislative proposals to
encourage and direct greater governmental cooperation. There have been
a number of examples which would indicate that certain duplications
are being addressed, such as a mutual aid fire agreement, the use of
Iowa City bids for the purchase of Coralville fire equipment, the use
A
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PAGE 2
of Coralville fire equipment as back-up, the proposed Iowa City/Coral-
ville animal shelter, the joint swimming pool project with School
District, and the general work activities of the Johnson County Coun-
cil of Governments. As a suggestion to the City Council, this issue
would appear to be most likely addressed by the Council of Govern-
ments. You may also wish to involve the University, as a major State
governmental agency located in our community, as well as the School
District.
C. MAYOR AND COUNCIL APPOINT A SPECIAL CITIZENS' COMMITTEE TO REVIEW BUS
FINANCING ANO OPERATIONS.
The cost of the property tax subsidy to the transit system has risen
dramatically and while additional citizens' review of the transit
financing may be desirable, practically speaking this subject was
recently reviewed and the joint committee report issued in May of
1986. At this time I believe transit related financing issues are
being addressed, such as new cost accounting systems, active legisla-
tive support programs for continuing State and Federal aid, and gen-
eral review of operations, etc. The creation of further citizens
committees with respect to this subject matter may not be particularly
productive at this time, especially since a report was issued less
than 18 months ago.
PAGE 3
D. HAVE A CITIZENS' TASK FORCE MAKE RECOMMENDATIONS FOR POLICE/FIRE
COORDINATION.
This subject is raised throughout communities in the United States and
there is merit in reviewing better public safety coordination. If
there is a desire to pursue such issues as public safety officers,
which I do not recommend at this time, and/or other staffing combina-
tions, please keep in mind that each of our public safety services
operates under a very separate body of law with respect to obligations
of the City, most notably state pension requirements, federal fair
labor standards, etc. Such coordination of police and fire staffing
may often run contrary to these laws and therefore a citizens' task -
force may meet with significant frustrations in attempting to deal
with this complex matter. I would suggest that this issue be directed
to the office of the City Manager and a report prepared, outlining my
observations and/or where I believe there may be, and I do stress to
the City Council may be, opportunities for coordination.
E. STUDY THE POSSIBILITY OF ADDITIONAL CHARGES FOR SERVICES TO PROPERTY
EXEMPT FROM THE PROPERTY TAX.
This is again a matter of statute and while we could choose to perform
a number.of.s.tudies concerning this particular issue, the law is clear
I
that certain properties are to be exempt and we would not be in a
position to secure property tax revenue. In fact, recent circum-
stances have indicated there are properties and organizations which
M ��
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PAGE 4
are exempt from taxation that are seeking other tax and/or service
charge relief frau the City. The possibility of additional tax reve-
nue is highly unlikely.
F. FIND NAYS TO SPREAD OUT DEBT SERVICE COSTS TO REDUCE THE PROPERTY
TAXES LEVIED FOR THIS PURPOSE.
This matter has been thoroughly reviewed and the attached correspon-
dence from our bond advisors was prepared so that you may have some
understanding of the issues associated with maintaining our long-term
financial health. I do believe there is an opportunity for spreading
debt service payments over a longer period of time for selected capi-
tal projects. Those projects with life expectencies of 20 years or
more could be considered for longer bond payment schedules, but should
only be considered after careful review of the effect on our current
AAA bond rating.
G. EXPLORE THE COMMUNITY FUND CONCEPT: MAJOR CONTRIBUTIONS ARE NAGE BY
PRIVATE DONORS FOR COMMUNITY FACILITIES (CAPITAL PROJECTS).
This matter has been pursued and community fund concepts currently
exist for the Parks & Recreation Foundation and the Library.
H. EXPLORE USING 14ORE ENTERPRISE AND OTHER NONTAX REVENUES FOR GENERAL
FUND PURPOSES.
Fees and charges for City services are reviewed annually.
PAGE 5
I. IF THE SCHOOL DISTRICT RECEIVES SUBSTANTIAL ADDITIONAL STATE AID FROM
THE 1987 LEGISLATURE, GET A COMMITMENT THAT SCHOOL TAXES MILL NOT
INCREASE.
This is a matter I believe for City Council/School Board policy con-
sideration and therefore if such a proposal is to be put forth, I
believe the City Council can also expect similar requests from the
School District. While I believe that we can be constructively criti-
cal of other governmental units, they too are subject to similar
legislative and/or Federal mandates and controls with respect to their
service obligations and revenue -generating capabilities.
J. SET UP A PROGRAM TO LOBBY STATE AND FEDERAL GOVERNMENTS TO ALLOW
MUNICIPALITIES MORE COMPREHENSIVE AND CREATIVE TOOLS FOR GAINING
REVENUE.
This is an active program undertaken by the National League of Cities,
League of Iowa Municipalities, the International City Management
Association, etc. The Iowa City City government participates in all
of these programs. I sense that the Citizens Committee believes that
more efforts should be undertaken. We may wish to consider the use of
our own,State and Federal lobbyists. Please note that this can become
an extremely expensive proposition and while we may be able to secure
isolated, one-time revenues, long-term changes in State and Federal
M
financial policies are addressed by the number of State and Federal
associations that represent municipal interests.
V
PAGE 6
K. CITY 60VERWENT EXPLORE WAYS TO REDUCE PROPERTY TAX SUBSIDIES TO THE
AIRPORT.
This matter has been scheduled for discussion during the upcoming
budget process to determine the extent to which the City will pursue
capital funding for airport expansion and improvements.
00
CITY OF IOWA CITY
FISCAL YEAR 1989 THRU 1991
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FISCAL YEAR 1989 THRU 1991
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City of Iowa City
MEMORANDUM
Date: January, 1988
To: City Council
From: City Manager
Re: Program Analysis and Evaluation Policy
Program analysis and evaluation are part of a new initiative to enhance
the City's long-range financial planning. In January of each year the
City Manager shall submit for the City Council's approval a recommended
list of departments, programs, policies, and where appropriate, the
related board or commission that is to be evaluated during the upcoming
year. The evaluations that are so identified are to be completed within
one year. As each evaluation is completed a report will be prepared and
submitted to the City Council.
The program, departmental operation, policy that is to be evaluated will
be reviewed based upon the following:
I. Cost of the service.
2. Staffing level.
3. Work process efficiency and effectiveness.
4. Community needs assessment.
5. Program/policy results.
6. Duplication of effort/resource.
7. identification for comparison purposes of private industries'
capability and/or cost effectiveness to perform the same service.
During the evaluation process the public will be provided an opportunity
to comment through public hearings and/or written commentary as each
evaluation report is completed. The City Manager will submit findings to
the City Council with recommendations. Copies of each report will be made
available to the public as well as being directed to interested citizen
groups in order to solicit commentary.
n
0
Policy Statement
WHEREAS, program analysis and evaluation provide the City Council impor-
tant budgetary information to be used in planning new and maintaining
existing city programs and services, and
i
WHEREAS, program analysis and evaluation are regarded by public finance
experts as a useful management tool, and a comprehensive approach for !
evaluating city programs to ensure that each program meets public objec-
tives efficiently and effectively, and
WHEREAS, it is recognized that program analysis evaluates the effect and
cost of alternate methods for accomplishing a public purpose, and the
systematic evaluation of programs will help analyze short and long-term
effects against cost and defined objectives.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL hereby directs the
City Manager to undertake the program analysis and evaluation policy; and,
BE IT FURTHER RESOLVED that the studies, reports, and other related
documents generated through the evaluation process will be directed to the j
City Council's attention to assist them in evaluating the merits of
current and new city programs.
1r j
PROPOSED
FINANCIAL PLAN
FISCAL YEAR 1989 THRU 1991
CITY OF IOWA CITY, IOWA
CITY COUNCIL
Jonn McDonald, Mayor
William Ambrisco Randy Larson
Darrel Courtney Kate Dickson
George Strait Sue Horowitz
CITY MANAGER FINANCE DIRECTOR
Stephen J., Atkins Rosemary Vitosh
CITY OF IOWA CITY zt
CMC CLUM /110 L WASI1INGION it I( )WA CAN. 1rlwn `522/10 (a19) 3.`_C,-5CXX)
City Council
City of Iowa City
Iowa City, Iowa 52240
Mayor and Councilmembers:
Re: FY89 Financial Plan
The fiscal year 1989 budget represents a departure from the City's traditional
budget format. Historically, expenditures and revenues for a fiscal year are
assembled, analyzed, and ultimately adopted by the City Council for a one-year
period. Although the FY89 budget, as presented, fulfills the Iowa statutory re-
quirements, the most significant change in format is the fact that the budget is
now a financial plan and has been balanced for three fiscal years. In effect, the
budget document represents a multi-year plan and will hopefully, through the use of
financial forecasting, improve decision-making capabilities. The three-year budget
plan represents our best estimates with respect to expenditures and revenues to
finance the City's program of municipal service. The budget plan as proposed is
increasingly financed by locally generated revenues and it is anticipated there
will be no significant growth or expansion in current federal and state aid.
Our City Government currently enjoys a positive financial position with respect to
national bond markets and financial rating institutions which can significantly
affect our long-term financial health. We operate within fiscal policies that
allow the City Government to preserve its financial health and provide a program of
service meeting basic community needs, while satisfying the mandates of the State
and Federal Governments.
The use of multi-year financial planning, again a departure from the traditional
annual budget decision-making process, is not unlike the efforts undertaken by the
State as they attempt to meet the challenges of a changing state economy. Invest-
ment in publicly financed programs that will generate new jobs in new industries
can only be undertaken through long-term commitments. The University of Iowa, in
its effort to retain a quality faculty as well as invest in public facilities to
create positive programs over a number of years, is not unlike the City Govern-
ment's effort through this budget planning process to create long-term stability
and shape a program of service that will hopefully meet our community's future fbl
needs.
During the upcoming budget discussions, 1 encourage the review of long-term impli-
cations of expenditure and revenue proposals and avoid across-the-board expenditure
and/or revenue adjustments. This type of review defeats the purpose of multi-year
planning and would trap us into a review process that does not give sufficient
attention to our future. The use of a multi-year plan will hopefully initiate new
ideas and policies and also serve as a community information resource. This will
allow our citizens a better indication of the City's strengths and weaknesses,
provide an improved forum for community discussion and debate, and avoid short-term
one-year decisions in favor of identifying longer term consequences of expenditure
and revenue decisions.
As you review the budget, also keep in mind that in 1990 the national census will
be undertaken and, as a City government, we will be presented with new information
to allow opportunities to review and reflect on changes in our community. This
major new information source will enable the City Government to see how the commu-
nity has changed and thereby place us in a stronger position to determine where we
should be going with respect to our municipal service program. I recognize that
the census is a few years away; however, with continuing improvements in our long-
term financial planning capability, when the census information is made available,
we will have a significant new measurement instrument to determine and evaluate our
local financial as well as economic, social and political decisions.
The financial plan also proposes a major new policy initiative, that being the
recommendation for the adoption of a Program Analysis and Evaluation Policy. The
policy statement is being submitted to you in a separate report. Simply stated this
policy would provide an opportunity for the City Council and public to critically
review and evaluate each and every City service. The policy position establishes a
process whereby a list of services or policies will be identified and substantive
critiques prepared. With the completion of each service analysis, the public gains
first-hand knowledge of the details of the various operating programs within the
City government. This will be a major undertaking. It is my desire to initiate
the program on a limited basis in FY89 and gradually grow into an expanded program
and analysis evaluation procedure that will ultimately become a formal part of the
City's annual review of the financial plan. Hopefully within a period of five
years, we will have had an opportunity to review and evaluate each City service and
provide for an efficient as well as effective municipal government, while informing
the public about the activities and services of their local government.
A very troubling element of the budget preparation process was the overall finan-
cial implications imposed upon the City Government due to recent actions of the
State and Federal Governments. The proposed financial plan represents increases in
expenditures and/or reduction in revenues in a number of departmental budgets, due
directly to legislative or regulatory action of the State and Federal Governments.
These fiscal issues are in addition to the limited and/or no -growth policies of the
State and Federal Governments with respect to the financial aid now currently being
provided to the City. In FY89, the City can expect to pay $153,000 to the State of
Iowa through the new state imposed landfill disposal tax. It is expected that in
FY90, the cost will increase to $204,000 annually, and in FY91 to $255,000. An im
_ V
increase in residential refuse rates is necessitated by this increased tax liabil-
ity on the City Government by the State. It is expected that due to the increasing
tax increments of this new landfill disposal tax, that as early as FY92, approxi-
mately 33% of landfill operating expenditures will be a direct result of State
taxation.
The financial plan also represents the payment of federal taxes on gasoline used by
City vehicles. In FY89, it is estimated that this new cost will be approximately
$10,000 per year. Of greater concern is the fact the Federal Government is also
considering a requirement for municipalities to pay the federal taxes on the use of
diesel fuel. This could result in increases to City budgets of approximately
$37,500 per year. Here we have the Federal government providing financial aid with
one hand, and increasing the costs of providing the service with the other.
The Federal Government has also initiated new regulations which require annual
physicals for all City firefighting personnel. It is estimated that the annual
cost will be $11,000 per year. A federal regulation also has eliminated the abil-
ity to provide charter service via transit system with a resulting loss in revenue
of $2,000 per year.
The State Department of Natural Resources will require the City to add a
disinfectant/treatment process during construction of the new and rehabilitated
sewage treatment plants. The cost of this state regulation is $2.3 million. This
and all of the above-mentioned new expenses and/or revenue reductions were not
local government expenses in previous years and in the case of the DNR regulation,
this item was not included in the City's capital financing program for the sewer
system improvements. As the State and Federal Governments struggle and search for
solutions to their financial difficulties, I believe that this is just the begin-
ning of new state and federal tax and policy liabilities on local governments.
Incorporated within the financial plan is the proposed Capital Improvement Program.
While the budget, from a day-to-day operational standpoint, is substantially un-
changed, capital improvement programs have been severely reduced in an effort to
minimize long-term indebtedness and the inherent tax policy implications. Tradi-
tionally, the Capital Improvement Program represents a multi-year plan for capital
improvements. These capital decisions are influenced by the availability of state
and federal aid, tax policies of the City Council, and whether a critical and/or
immediate capital need must be met. The Capital Improvement Program in this finan-
cial plan is minimal.
There Is always d risk in postponing projects until future years in that they are
likely to be more costly, but our financial assessment indicates that the program
of capital improvements within the three year plan is all that can be financed at
this time. To our good fortune, the general municipal plant (streets, sidewalks,
«`.
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w parks and recreation facilities, etc.) is in good order and thereby postponing some
of our routine maintenance and construction projects would not appear to be of
immediate concern. I would be reluctant to continue a recommendation for such a
policy of project deferral into the future in that excessive deferred maintenance
simply drives operating costs up over the long run.
In addition to the three-year Capital Improvement Program, a list of all capital
projects submitted by the departments has been provided. You will see the proposed
list of projects far exceeds our ability to finance. The Capital Improvement
Program requests are, as expected, heavily oriented toward the most obvious service
needs, streets, storm sewers, etc.; however, we would like to continue to note that
the City's public safety facilities, in particular our Police Department opera-
tions, are operating within woefully inadequate facilities and at some time in the
future this issue must be addressed. Additional space at the Civic Center would be
desirable and could be incorporated into a future capital project; however, of
particular concern is the fact that our police and fire facilities are in need of
improvement.
The financial plan has been balanced for a period of three years and the City's
share of property taxes for an average residential home (note chart) would increase
by 7.9% in FY89, 1% in FY90, and 2% in FY91. This is an annualized increase of
3.6% during the three year financial plan. We have prepared expenditure and revenue
estimates after a review of national economic trends, Iowa and local area indica-
tors, and discussions with the private businesses that provide the City government
with goods and services. Also reviewed were state and federal financial mandates
and/or grants and aids that affect the local government. Any dramatic change,
particularly in national economic indicators, could have a direct effect upon the
maintenance of the tax policy as projected and therefore the budget plan will
require constant attention and the monitoring of these trends. With the three year
plan, we will hopefully be in a better position to at the very least note and react
to economic influences although most often beyond our control and thereby allow
lead time to make budget adjustments as necessary.
The financial plan maintains most City services at the current level. There are
some notable cost increases in the budget. The transit property tax subsidy for
FY89, even following significant operational reductions in the previous fiscal
year, continues to increase in FY89 and thereafter represents the State permitted
maximum tax rate for transit. It has been assumed in this financial plan that
transit expenditures, fare box revenues, and other issues that affect the financing
of the transit system will begin to stabilize and thereby some measure of financial
predictability can occur.
The financial plan also represents an additional $90,000 net expenditure for the
first full year of operational costs for the new swimming pools. As noted before,
Capital Improvement Projects have been reduced as well as, and 6 positions have
been eliminated in the proposed budget. The position reductions are due to tochno-
logical applications and service reductions. Although such decisions are painful, 0
if we are to minimize property tax requests, effectively utilize the technologies v�
available to the City, the elimination of these positions is warranted. With the
budget as proposed, in FY89 the total employment of City personnel is now at FY84
levels. It should be noted in that during this five year period a number of serv-
ice increases did occur such as, new federal housing assistance programs and ex-
panded hours at City parking ramps and those services are being maintained while
other service areas are being reduced.
The financial plan also represents the City utilizing the statutory maximum with
respect to tax rates for general operating purposes and thereby any significant
change in service level may require adjustments in other areas of the financial
plan. However, if we continue to operate within the financial policies that are
proposed, and no dramatic change occurs, either initiated locally or imposed upon
us by the state or federal government, we should be able to continue the City's
financial health.
This financial plan represents an opportunity to maintain the City's financial
health, although increasingly dependent upon local resources. Another view would be
that increasing use of local resources can be considered part of the City's effort
to buy back some degree of independence from federal sources. As we all know, the
short-term effect of the loss of federal and the lack of growth in state aid can be
devastating; however, of greater concern is now the fact that cities appear to be a
target for new sources of revenue for implementation of state and federal policies.
While the reduction in revenue or expansion in expenses due to state and federal
mandates is of immediate consequence, of primary concern would appear to be State
and Federal Governments' increasing control over local government service programs
and thereby this growing intrusion into local decision-making should be even
greater cause for community concern.
Sincerely yours,
Stephen . At i
City Ma ager
January 6, 1988
1��
GOVERNMENT FINANCE OFFICERS ASSOCIATION
AWARD FOR
Distinguished
Budget Presentation
PRESENTED TO
City of Iowa City, Iowa
For the Fiscal Year Beginning July 1, 1987
T
u
a
DISTINGUISHED BUDGET
PRESENTATION AWARD
The Government Finance Officers Association of the United States and Canada (GFOA) presented an Award
for Distinguished Budget Presentation to the City of Iowa City for its annual budget for the fiscal
year beginning July 1, 1987.
In order to receive this award, a governmental unit must publish a budget document that meets program
criteria as a policy document, as an operations guide, as a financial plan and as a communications
medium.
The award is valid for a period of one year only. We believe our current budget continues to conform
to program requirements, and we are submitting it to GFOA to determine its eligibility for another
award.
P
CITY OF IOWA CITY
FINANCIAL PLAN
FISCAL YEARS 1989-1991
TABLE OF CONTENTS
PAGE
ORGANIZATIONAL CHART . . . . . . . . . . . . . . . . . . . . . 1
FINANCIAL POLICIES FOR THE OPERATING BUDGET . . . . . . . . . . . . . . . . . . . . . 2
BUDGET GLOSSARY . . . . . . . . . . . . . . . . . . . . 5
FINANCIAL PLAN OVERVIEW . . . . . . . . . . . . . . . . . . . . . 7
General Governmental Operations . . . . . . . . . . . . . . . . . . . . . 8
Enterprise Funds . . . . . . . . . . . . . . . . . . . . . 22
P
..................... 26
27
28
29
..................... 30
31
..................... 32
..................... 34
..................... 36
38
39
..................... 40
..................... 45
..................... 46
..................... 47
..................... 48
. . . . . . . . . . . . . . . . . . . I . 50
..................... 54
..................... 57
..................... 60
..................... 63
..................... 66
CHARTS AND SUMMARIES:
Impact of Inflation
All Funds Financial Summary - FY88
All Funds Financial Summary - FY89
Summary of Receipts & Expenditures -All Funds
General Obligation Bond Issues
Comparison of Change in Property Taxes
Transfers - In
Transfers - Out
Authorized Personnel
Summary of Receipts & Expenditures - General
Fund
General Fund Financial Plan Summary
General Fund Reserves
GENERAL FUND:
Policy & Administration Program:
General Fund Receipts Summary
General Fund Expenditures Summary
Administrative Receipts
City Council
City Clerk
City Attorney
Economic Development
City Manager
Human Relations
t
Civil Service Comnission
P
..................... 26
27
28
29
..................... 30
31
..................... 32
..................... 34
..................... 36
38
39
..................... 40
..................... 45
..................... 46
..................... 47
..................... 48
. . . . . . . . . . . . . . . . . . . I . 50
..................... 54
..................... 57
..................... 60
..................... 63
..................... 66
W
O
Broadband Telecommunications
Broadband Telecommunications Commission
Finance Administration
Accounting
Central Procurement Services
Treasury
Word Processing
Data Processing
Risk Management
Government Buildings
Civil Rights
Human Rights Commission
Non -operational Administration
Home and Community Environment Program:
Planning and Program Development:
Administration
Urban Planning & Development
Riverfront Commission
Design Review Committee
Planning & Zoning Commission
Historic Preservation Commission
Engineering
Public Works Administration
C.B.D. Maintenance
Energy Conservation
Resources Conservation Commission
Traffic Engineering
Street System Maintenance
Forestry/Horticulture
Cemetery
Community Protection Program:
Police:
Administration
Patrol
Criminal Investigation
Records and Identification
Crossing Guards & Emergency Operations
Fire
Animal Control
67
70
71
74
78
81
85
88
91
92
95
98
99
101
104
108
109
110
111
112
115
118
122
126
127
130
134
137
140
143
147
150
153
156
160
Housing & Inspection Services:
Administration
Building Inspection
Housing Inspection
Housing Commission/Appeals Board
Human Development Programs:
Recreation
Parks
Library
Parks & Rec. Admin.
Parks & Recreation Commission
Senior Center
Senior Center Commission
ENTERPRISE FUNDS:
Parking Revenue:
Parking Operations
Parking Reserves
Pollution Control Revenue:
Pollution Control Operations
Pollution Control Reserves
Water Revenue:
Water Operations
Water Reserves
Refuse Collection Operations
Landfill:
Landfill Operations
Landfill Reserves
Airport:
Airport Operations
Airport Reserves
Public Transit:
Public Transit Operations
Public Transit Reserves
164
167
170
174
175
. . . . . . . . . 179
183
186
189
190
194
195
199
. , , . . . . 203
207
210
. , . . . . 214
215
219
223
224
228
. . . . . . . . . 229
233
DEBT SERVICE FUND: , , , 234
Fund Summary ' ' ' ' ' ' ' ' ' ' ' ' ' '. , , 235
Summary of Expenditures • • • • • • • • • • • • ' ' ' ' ' '
TRUST AND AGENCY FUND:
Fund Summary
236
SPECIAL REVENUE FUNDS:
Road Use Tax
J.C.C.0.G.
Administration
Transportation Planning
Rural Planning
Human Services Planning
COMMUNITY DEVELOPMENT BLOCK GRANT:
Metro Entitlement
Summary of Expenditures
Committee on Community Needs
Rental Rehab
UDAG Repayment
INTRAGOVERNMENTAL SERVICE FUND:
Assisted Housing:
Section 8 Existing
Public Housing
Section 8 Vouchers
Equipment
Central Supply & Print
Energy Conservation Program
Risk Management Loss Reserve
CAPITAL IMPROVEMENTS PROGRAM, FY88-92
Fiscal Policy
CIP Summary of the Projects
CIP Summary of Funding Sources
Proposed Projects Not Funded
..................... 238
240
244
247
249
252
255
257
258
..................... 259
..................... 260
264
266
267
271
274
275
276
279
282
283
M
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LI RRAPY
DIRECTOR
FINANCE DIREC(OA
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I
ORGANILA'I'IONAI, S'7ROCTURL
FOR IOWA GI'I•Y'S GOVERNMENT
AIRPORT
MAIIAGEP
C'OCICE CHIEF I
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Asm[AN( CI[R RANAGER
-NmadLand ictecrmmwlica Ci mss
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-Equilment Wtintenance
-1'enemDlet Adminietnativn
(RAN91( MANAGER
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PDMCI[ ODeNM\
DIREC(OR
-MMiniA Ua Unn
-Glginecntng
-SU&6ic EngitnfAi"
-ina$6ic Enginecn.ing
-Pottutidn Cmltnet
KEY
ELECTED OFFICIALS
(IMYOR ELECIED OY COUXIU
APPOINTED fly COUNCIL A MAYOR
DIPECTOP/MAIIAGEP DM"-0YEU
DY BOARD IIP COMMISSION
DAPPOIN(EDiig C1(NCIIEAD
MANAGER
-11pr+ntilul Fulgrf IAsiU
a
a
FINANCIAL POLICIES FOR THE OPERATING BUDGET
SCOPE
The purpose of this section is to present the policies that the City of Iowa City follows in managing its
financial and budgetary affairs for the Operating Budget. The funds involved are the General fund, the
Debt Service fund, the Enterprise fund, the Trust and Agency fund - Pension and Retirement, the Intra -
governmental Services fund, and the Special Revenue fund. Most of these policies are not new, but repre-
sent long-standing principles and traditions which have guided the City in the past and have allowed the
City to maintain its financial stability.
POLICIES
I. Balanced Budget
1. The operating budget of the City of Iowa City shall be drawn so that available resources and
anticipated expenditures are equal.
2. The City will maintain an unreserved balance at year-end at a level determined by Council to fund
cash flow requirements in the first quarter of a fiscal year.
II. Revenues
1. Property Taxes
A. General Tax Levy
The budget of the City of Iowa City shall be drawn so that the general tax levy does not exceed
limits established by State law.
B. Debt Service Levy
Taxes shall be levied each year under the Debt Service Levy in the amount equal to the general
obligation principal and interest due in that same year, net of the portion abated or paid by
the enterprise funds.
C. Tort Liability Levy
The City levies for the expected costs of one year's premiums on property and liability
insurance policies held by the City.
P
2/ D. Trust and Agency Levy
OeThe City shall levy under Trust and Agency for:
1. The City's share of contributions to police and fire pension and retirement systems, at
rates determined by an actuary, for current sworn officers.
2. The City's share of contributions for employee benefits budgeted under the General Fund
only if the general tax levy is equal to the maximum levy established by State law.
E. Transit Levy
Taxes levied under the transit levy shall not exceed the limit established by State law. Tax
revenues from the transit levy will be receipted into the General Fund then transferred to the
Transit Fund.
2. Fees and Charges
The City will establish fees and charges in accordance with revenue bond requirements or for
covering all or part of the related costs of providing the services. The City will review fees and
charges, at a minimum, on a biannual basis.
3. Investments
The City will invest 100% of idle funds and will obtain the best possible return on all cash
investments within the limits of the State law.
4. Intergovernmental Revenue
Revenues from local, State and Federal governments will be used according to the restrictions or
intent placed on each.
5. Additional Revenue Sources
The City will continue to search for additional revenues as a method of balancing its budget.
I11. Expenditures
1, Current Service Level
Maintaining the current level of services will receive first priority for funding.
M 2. Cost Effective Programs
The City will encourage technology and capital investment programs which are cost effective and
reduce operating expenses.
I
0
3. Infrastructure and Equipment M
The City will continue the scheduled level of maintenance and replacement for its infrastructure
and equipment.
4. Reductions
To balance the budget, the City will attempt to avoid reductions. If the situation arises, consid-
eration will be given first to alternatives which avoid employee layoffs, resist cuts in service
and establish user fees.
IV. Economic Development
The City will take active measures to encourage economic development of the community with the intent
of increasing jobs and the tax base.
V. Debt Service
I. Purpose of Debt
Debt will fund capital improvement projects; it will not be used for annual operating expenses.
2. Debt Limit
The total general obligation debt will not exceed 5% of the total assessed value of real property.
4
4
BUDGET GLOSSARY
` Bonds: Bonds are issued to finance long-term debt which is usually incurred for capital items and pro-
jects. A bond is a written promise to pay a sum of money at a specified date or dates in the future,
called the maturity date(s), together with periodic interest at a specified rate. The most common
types of bonds are general obligation and revenue.
General Obligation Bonds are backed by the full faith and credit of the City. General obligation
bonds are repaid with funds received from property taxes through the debt service levy or with other
available funds such as abatements Enterprise Fund revenues. General obligation bonds for non-essen-
tial items, as defined by State law, must be approved by voters before they can be issued.
Revenue bonds are issued for Enterprise Fund projects. The principal and interest on these bonds are
payable exclusively from the earnings/ revenue of the Enterprise Fund.
Budget: A financial plan for a specific time period that estimates the expenditures and the means of
financing those expenditures which are associated with all services and functions performed by the
City.
Capital Improvements Program (CIP): A legislative and management tool used to assist in the scheduling,
planning, and execution of a series of capital improvements over a five year period. The CIP is
updated annually. It sets forth the estimated expenditures by year and specifies the resources esti-
mated to be available to finance the projected expenditures.
Capital Improvement Projects: The specific projects that make up the Capital Improvements Program. The
projects involve construction, purchase, or renovation of city facilities or property. They are
generally non-recurring major improvements to the City's physical plant which necessitate long-term
financing and are permanent in nature.
Capital Outlay: Expenditures for fixed assets, such as equipment, remodeling, minor building improvements,
and vehicles, that are funded from the operating budget. Since long-term financing is not necessary
and expenditures of this type are of such recurring character, these items are not part of the Capital
Improvements Program.
Commodities: Items or supplies needed for routine maintenance and operations. They include cleaning,
maintenance and office supplies, repair materials, minor equipment, and tools.
Fiscal Year: A 12 -month time period in which financial transactions are recorded. In Iowa, the fiscal
year begins July 1 and ends the following June 30.
Fund Balance: The balance that remains in a fund on a given date after all expenditures have been made.
This balance shows the fund equity.
b
1
V
a
Intra -City Chargebacks: A transfer of monies between budgeted activities to pay for specific City services
provided to another City activity (i.e., vehicle maintenance).
Personal Services: A General Fund expenditure category that includes all wages and benefits paid to em-
ployees.
Reserves: An account used to earmark a fund balance or a portion of a fund balance for a specific use. A
reserve may be established formally by ordinance or resolution or informally by administrative ac-
tion.
Revenue: All monies, regardless of source, that are received by the City.
Services and Charges: A category of general fund expenditures used for the purchase of services provided
by individuals or agencies who are not in the direct employ of the City.
Special Assessment: A tax levied against a property owner to offset all or part of the cost of public
capital improvements which are deemed to benefit that particular property. Special assessments are
commonly used to finance improvement projects such as street construction, sidewalk construction, or
installation of sewer lines. Special assessments are levied in addition to regular property taxes.
Subsidy: Financial aid given to a governmental unit by another governmental unit. For example, in Iowa
City, the General Fund subsidizes Public Transit with property tax monies.
Tort Liability: A tort is a wrong against an individual or property that is neither a crime nor a viola-
tion of a contract. The City could be found liable or responsible by a court when a tort occurs on
City property, as a result of the actions of a City employee, or the function of a City operated activ-
ity. The City levies a special tax to purchase tort liability insurance and to cover the cost of tort
damages for which the City is found responsible.
Transfers: Financial transactions that occur between City funds.
Trust and Agency: Funds used to account for monies held by the City in a trustee, custodial or agent
capacity for the City's pension and retirement funds and for other entities such as other governmental
units. The budget includes the Employee Benefits Trust Fund which accounts for the City's governmental
funds employee related benefits funded by the trust and agency tax levy.
6
4
FINANCIAL PLAN
OVERVIEW
The traditional annual operating budget has been replaced with a three-year Financial Plan for FY89, FY90 and
FY91. This plan not only meets state budget requirements, but also provides a comprehensive multi-year
planning tool for City government. Whereas a single year's budget considers short-term necessities, a
multi-year financial plan is intended to look beyond the short-term to plan a viable financial future. The
CIP (Capital Improvement Program) was also reduced to a three-year plan to correspond to the operating budget
plan.
The role of,a,.government's operating budget differs from that of a private business. Budgets are an important
internal planning tool for business. However, in government, budgets also play an external role. A multi-
year financial plan will better inform parties both inside and outside government of its future objectives in
providing services to its constituents.
The development of the three year plan permitted particular emphasis to be placed on property tax levies,
fund balances, the scheduling of capital purchases (both equipment and major improvement projects) and debt
service/bond financing costs. Rather than approaching the budget as an annual agony, the three year planning
process provided a means to meet most funding needs at some time within the three year period.
The recent decrease in or elimination of Federal and State revenues as well as the lack of increases to other
State assistance continue to limit available resources. The financial plan therefore must take a conservative
stance in regard to both revenues and expenditures.
Department budget requests were made for approximately the same level of service as funded in FY88. The
Expanded Service Level (ESL) request was not used this year as departments were instructed not to request any
major expansion in services and, in particular, not to request additional staffing.
7
GENERAL GOVERNMENTAL OPERATIONS
General Governmental Operations consist of the General Fund, the Debt Service Fund, the Trust & Agency Fund, bo
the Internal Service Fund and the Special Revenue Funds.
A. PROPERTY TAX
The City's property tax requests for FY89, FY90 and FY91 are proposed to be levied as follows. For
comparison purposes, the certified property tax requests for the past two years (FY87 and FY88) are also
provided below.
FY87
FY88
FY89
FY90
FY91
Assess-
Assess-
Assess-
Assess-
Assess-
ment
men
men
ment
men
Dollars
Per
$1000
Dollars
Per
$1000
Dollars
Per
$1000
Dollars
Per
$1000
Dollars
Per
$1000
General
Trust
7,512,847
7.107
7,629,913
7.143
9,127,152
8.068
9,393,578
8.100
9,864,380
8.100
& Agency
Subtotal
438,917
7,951,764
.415
7.522
757,208
8,387,121
.709
7.852
700,982
.620
807,477
.696
921,930
.757
Tort Liability
882,438
.835
743,438
.696
9,828,134
- -
8.688
10,201,055
8.796
10,786,310
8.857
Debt Service
Transit
2,003,195
380,077
1.892
2,700,618
2.520
2,900,091
2.557
2,975,000
2.559
3,050,000
2.498
Subtotal
11,217,474
.360
10_609
513,520
12,344,697
.481
11_549
610,929
13,339,154
.540
11.785
626,244
.540
657,638
.540
-- -
-- --
137802,299
11.895
14,493,948
11.895
Ag. Bldgs.
8 Land
9,702
3_004
9,881
3.004
-- -
9,809
3.004
9,809
3.004
9,809
3.004
Total
3.004
Levied
11,227,176
12,354,578
13,348,963
13,812,108
14,503,757
Replacements;
Military
Exemptions
Monies &
13,800
13,800
13,800
13,800
13,800
Credits
Personal
28,816
28,416
28,416
28,416
28,416
Property
400,000
400,000
400,000
400,000
TOTAL TAX
REVENUES
111269_792
12,796,794
2, -
13,791,179
14,254,324
14,945,973
r
8
,
Ce
Total assessed valuation in Iowa City increased from $1,246,381,671 for FY88 to $1,284,010,028 for FY89,
(„7\f or an increase of 3%. Of the increase, 1.3% resulted from growth in real property (new construction) and
1.5% resulted from property revaluations. This is a diminishing increase as real property growth has
ranged from 4.3% to 1.5% in the past five years with the average annual growth rate being 2.5%.
The taxable valuation is computed by applying the State's rollback factor to the total assessed valuation.
The rollback factor is designed to limit taxable valuation for the State, as a whole, to a 4% annual
increase. The County Auditor makes adjustments to property valuations, then applies the rollback factors
and property credits to arrive at the taxable valuation. The debt service levy is computed on this
valuation. For all other levies the property credits for tax increment financing (TIF) projects are
subtracted from the valuations.
Taxable valuations used for the proposed budgets in FY88, FY89, FY90 and FY91 are detailed below. The TIF
valuation was held at a constant amount, equal to the FY89 amount, for FY90 and FY91. The taxable
valuation for all levies other than debt service was increased 2.5% for FY90 and 5% for FY91 (a
reassessment year).
The FY89 proposed levy will result in a 7.9% increase in City property taxes for the average residential
property owner. The proposed levies for FY90 and FY91 result in increases of .9% and 2%, respectively.
This is an annualized increase of 3.6% over the proposed three year financial plan. The following chart
shows how property taxes for the average residential property will be affected by the property tax levy
recommended in this plan. The average residential assessed valuation used in this chart is based on
information obtained from the City Assessor.
FY88 Certified
FY89 Proposed
FY90 Proposed
FY91 Proposed
Taxable Valuation
(For debt service
levy only)
$1,071,620,997
$1,134,391,100
$1,162,750,878
$1,220,888,422
TIF Valuations
3,508,666
3,040,372
3,040,372
3,040,372
Taxable Valuations
(For all levies but
debt service)
$1,068,112,331
$1,131,350,728
$1,159,710,506
$1,217,848,050
The FY89 proposed levy will result in a 7.9% increase in City property taxes for the average residential
property owner. The proposed levies for FY90 and FY91 result in increases of .9% and 2%, respectively.
This is an annualized increase of 3.6% over the proposed three year financial plan. The following chart
shows how property taxes for the average residential property will be affected by the property tax levy
recommended in this plan. The average residential assessed valuation used in this chart is based on
information obtained from the City Assessor.
Y
t
10
CITY PROPERTY TAXES
FOR AVERAGE RESIDENTIAL PROPERTY
Actual Actual
Proposed
Projected Projected
FY87 FY88
FY89
FY90 FY91
AVERAGE
RESIDENTIAL
ASSESSED
VALUATION
1-1-85
$68,450
1-1-86
$68,450
1-1-87
$69,477
1-1-88
$69,477
1-1-89
$70,866
ROLLBACK
FACTOR .756481 .773604
.805966
.805966 .805966
TAXABLE
VALUATION $51,781 $52,953
$55,996
$55,996 $57,116
TAX LEVY
10.609 11.549
11.785
11.895 11.895
PROPERTY
TAXES $549.34 $611.55
$659.91
$666.07 $679.39
Change from
Prior
Year
11.3%
7.9%
0.9% 2.0%
The City
also will receive revenue from taxes on agricultural buildings and land located within
the City
limits.
As provided by State law, the tax on
this property
is $3.00375 per $1000 of assessed
value. The
assessed
taxable value for agricultural property is $3,265,558 and will yield revenue of $9,809.
Property
taxes which fund General Fund operations will increase 7.1% in FY89, 3.8% in FY90
and 5.7% in
FY91. The
following levies are included:
FY87
FY88
FY89 FY90
FY91
General $7,555,463
$7,672,129
$9,127,152 $ 9,393,578
$ 9,864,380
Tort Liability 882,438
743,438
Trust & Agency 438,917
757,208
700,982 807,477
921,930
Ag. Bldgs & Land 9,702
9,881
9,809 9,809
9,809
TOTAL 18886_520
$9,182,656
$9,837,943 $10,210,864
$10,796,119
10
a fi'
Another source of revenue used for General Fund operation is the Monies and Credits replacement fund.
tax was repealed
Formerly a state law levied a tax on certain monies & credits and monied capital. This
amount of revenue
and the State established a replacement fund which provides to cities the approximate
$28,416.
being received at the time the tax was repealed. In FY89, FY90 and FY91 the City will receive
A Military Service Credit replacement has been established by the State which returns to cities part of
fund will return
the property tax lost to the Military Service Tax Credit. In FY89, FY90 and FY91 this
by the State
$13,800 to Iowa City for General Fund purposes. These monies are appropriated to cities
credit.
Treasurer in proportion to the money allocated by the State for the military service tax
The State also provides a personal property tax replacement to cities. In 1973, the State froze valua-
in FY88. The
tions of personal property. That property was exempted from property taxes payable
when the
replacement annually provides the approximate amount of tax being received by the City ($400,000)
of valuation
tax was phased-out in FY88. Each county receives money from the state based upon the amount
county, city)
that was lost under the phase-out. The money is distributed to each taxing entity (school,
based on their proportional share of the actual tax levy.
The General Fund property tax levy is used for the support of many services, such as police, fire,
valuation. In
library, park and recreation services. The levy cannot exceed $8.10 per $1000 of assessed
FY91. The maximum
FY89, the levy is proposed to be $8.068. The projected levy is $8.10 for both FY90 and
below.
levy is reached due to a change in levying for tort liability costs; that change is explained
The City also levies property tax for other purposes. These include Trust 8 AgencyTort Liability,
e are levied.
Transit and Debt Service. These funds can be utilized only for the purpose for which th y
The Trust & Agency property tax levy is used for the payment of pension and employee benefits. These
Police and Fire
include social security (FICA), the Iowa Public Employees Retirement System (IPERS), tpe
insufance premiums and
Pension contributions, health insurance, life insurance, worker's compensation
budget for FICA, IPERS, health insurance and
unemployment compensation. State regulations allow cities to reached in the
life insurance under the Trust & Agency Levy only when the $8.10 maximum levy has been
City will be paying
General Levy. In FY89, the General Levy is below the maximum levy limit, so Iowa
$8.10 so a portion
these benefit costs out of the General Levy. In FY90 and FY91, the general levy is at
FY90 and $157,000
of the benefit costs are projected to be paid from the Trust 8 Agency Levy (E76,000 in
nce premiums, and
in FY91). Police and Fire Retirement contributions, workers compensation insurances.
in three
unemployment compensation costs will be paid from the Trust & Agency Levy all
A special levy, Tort Liability, is provided to pay the cost of certain insurance coverage which is
vehicle liability,
budgeted under Risk Management. This includes comprehensive general liability, motor
insurance. In FY88,
property insurance, public official liability, errors and omissions, and false arrest
which for a $50,000 self-
the City purchased property and liability insurance under a program provides
necessitated the
insured retention per incident with an annual aggregate retention of $475,000. Thio
this program will
Oqestablishment
of a loss reserve fund for the retention amount. It is estimated that
W
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n
reduce the City's
insurance costs by $200,000 annually. Instead of
utilizing the Tort Liability Levy to
build the reserve
balance, it is proposed that the General Levy be
used. This will permit flexibility in
the future use of
the reserve balance.
It is for this reason that the General Levy rises to the $8.10 maximum
in FY90 and FY91. The following
shows the portion
of the General Levy which is attributable to tort
liability for FY89 through FY90.
FY89 FY90
FY91
Assessment Assessment
Assessment
Dollars Per $1000 Dollars Per $1000
Dollars Per $1000
General
8,466,894 7.484 8,667,294 7.474
9,065,468 7.444
Tort Liability
660,258 .584 726,284 .626
798,912 .656
Total General
Levy
9,127,152 8.068 9,3932578 8.100
9,864,380 8.100
State law permits the use of a Transit Levy for funding the operation of a municipal transit system. The
levy is now at $.54 per $1000 of assessed valuation, the maximum permitted levy.
The Debt Service levy provides funds for the payment of the principal and interest on general obligation
bonds of the City. It can also be utilized to fund the payment of any judgments against the City, unless
other funding sources are provided by State law. The FY89 levy includes debt service for a $1.3 million
bond issue to be sold January, 1988, to finance the Scott Boulevard Project, the Dubuque Road Project, the
water plant computer, the Heinz Road Project and Alley Paving. FY90 and FY91 levies include debt service
for a projected $2 million bond issue in each of these years. These issues will finance the remainder of
the Benton Street Bridge Project, the Melrose Avenue Bridge Renovation Project, the Mercer Park Parking
Lot Resurfacing, storm sewer projects and other projects yet to be determined.
B. GENERAL FUND - REVENUES OTHER THAN PROPERTY TAX
1. Intergovernmental Revenue
Assistance from other governmental agencies is a major source of revenue. This includes both Federal
and State assistance. Some of these funds are distributed according to population. Iowa City's
population, as reported in the 1980 Census and used as the basis for per capita distribution, is
50,508.
a. The bank franchise tax is a State tax levied on the net income of financial institutions. The
State retains 55% of this tax with the remainder divided with 60% to the city and 40% to the
county within which it originated. The FY89-91 projections of $56,000 annually is based upon };3
actual receipts in past years.
12
b.
Liquor profits are 10% of gross revenue of State liquor stores. In FY88, the estimate was based
on $5.80 per capita ($271,194). In FY89-FY91 the annual estimate remains at $5.80 per capita
($277,794). This revenue source decreased upon the elimination of state liquor stores in FY88.
c.
State Municipal Assistance is distributed to cities on a ratio of each city's population to total
State population. This payment cannot exceed one-half of the City's property tax levy. The
FY88-FY91 projection is based on $6.60 per capita ($333,353). Both the amount and continuation
of the program in FY89 and future years will continue to be a topic of discussion for the State
Legislature in upcoming sessions.
d.
The City of Iowa City is responsible for maintenance of all financial records for the Johnson
County Council of Governments (JCCOG). The JCCOG budget is included in the City's financial plan.
Total funding needed by JCCOG in FY89 amounts to $166,485 with Iowa City's share being $91,193.
For FY90 and FY91, Iowa City's share increases to $99,694 and $104,468, respectively.
e.
Road Use Tax collected by the State from the registration of motor vehicles, fuel tax, license
fees and the use tax on motor vehicles, trailers and accessories and equipment is apportioned to
each city based upon a ratio of the city's population to all Iowa cities. The per capita estimate
for FY89 is $36.33 ($1,834,956). A two percent increase is projected for road use tax revenues in
FY90 ($1,871,655) and FY91 ($1,909,088).
f.
The balances of three reserves provided funding for various Recreation, Parks and Cemetery
expenditures in FY88. The use of the reserves balances was considered a loan to be repaid from
the General Fund over a five year period resulting in annual repayments of $33,477. The
repayments start in FY89 and are budgeted under transfers -out in Cemetery ($3,777), Parks
($18,000) and Recreation ($11,700).
2. Other
Revenue
The City establishes service charges both by contract and fee schedules. The Fire Department revenues
include the fire protection contract with the University of Iowa. FY89 revenues are projected at $428,832
to the General Fund, $8,456 to the Fire Equipment Replacement Fund and $97,403 to the Trust & Agency Fund
for a total of $534,691. Charges are projected to increase by 5% annually for FY90 ($560,452) and FY91
($587,461). Library services in FY89 include $137,425 for services to Johnson County, 10% of the
Library's operating budget. Johnson County service costs are projected to increase approximately 4% in
both FY90 ($142,409) and FY91 ($148,343). Recreation revenue includes admissions, lessons, entry fees and
pool revenue. It is projected at $487,661 in FY89 and shows no increase in FY90 or FY91. Other revenue
is derived from activities such as police escort service, animal control fees, zoning and subdivision
fees.
In FY89-91, revenue from licenses and permits is budgeted at $380,233. Most of this revenue will come
from building and rental permits or beer and liquor permits and licenses. Other sources of revenue are
peddler's, electrician's, plumber's and animal licenses and burial permits.
V
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's
The FY89-91, budgeted revenue from fines and forfeitures of $327,000 includes $162,000 for parking fines,
library fines of $56,000 assessed for overdue or damaged property, and $109,000 collected by the magis-
trate's court for violation of the City or State codes such as motor vehicle violations and animal control
ba
violations.
The UDAG (Urban Development Action Grant) loan repayments start during FY89. The FY89 payment is $152,622
and future annual payments are $226,934 with the final payment due July, 2009. Approximately $80,000 will
be transferred to the General Fund annually, starting in FY89, to fund the City's $40,000 contribution to
ICAD and the costs of related economic development activities.
A hotel -motel tax of five percent was approved by Iowa City voters in November, 1982. The allocation of
those tax revenues is proposed to be altered slightly in this financial plan. The chart below shows the
change in percentage allocation being proposed and the FY89 projection in dollars based upon the proposed
allocation. An annual increase of 2% in tax revenues is projected in the financial plan.
Police Protection
Convention Bureau
Parkland Acquisition Reserve
Park Operations
Recreation Facilities Reserve
Recreation Operations
Total
Prior Year's
Proposed
Allocation
Allocation
$
50%
50%
$112,200
25%
25%
56,100
10%
10%
22,440
15%
T—Off
15%
100%
33,660
$224,400
Use of money and property revenue comes from various sources. Interest income ($70,500) is projected at a
7% interest yield. General Fund miscellaneous revenues are composed of refunds, reimbursements of
expenses and damages, miscellaneous sales and commissions or concessions. The commission from the cable
TV franchise fee is projected to be $109,640 in FY89, $114,480 in FY90 and $121,349 in FY91. The
remaining miscellaneous revenues for the three projection years total $35,800 for all 41 operating
divisions, an average of $873 per division.
14
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T
C. GENERAL FUND - EXPENDITURES
The proposed General Fund budget in FY89 is $16,711,884 or a decrease of 0.7% from the FY38 estimate. A
comparison of dollars and percentage changes by major classification of expenditure follows:
1. Personal Services
Personnel costs are primarily controlled by collective bargaining agreements. Employees of the City
are represented by three unions: AFSCME (Local #183), the Police Labor Relations Organization of Iowa
City, and the Iowa City Association of Professional Fire Fighters, IAFF, AFL-CIO (Local #610). All
supervisory, confidential, temporary and other employees who are excluded by law in Chapter 20 of the
Code of Iowa are excluded from the units and from the terms, conditions or application of the
Agreement.
The majority of City employees is represented by AFSCME. This Union is comprised of two bargaining
units, one composed exclusively of Library employees and the other composed of employees in all other
departments. AFSCME ratified a two-year contract, July 1, 1987 through June 30, 1989. The contract
provides for a 3% salary increase in each year; there were no changes to the benefits.
15
Actual
Estimate
Proposed
Projected
Projected
DOLLARS
FY87
FY88
FY89
FY90
FY91
Personal Services
$ 9,413,088
$10,110,778
$10,584,263
$10,990,800
$11,468,562
Commodities
440,032
619,186
583,704
596,352
623,015
Services & Charges
2,735,592
3,515,291
3,395,367
3,583,481
3,761,452
Capital Outlay
632,595
1,287,614
652,455
508,350
905,302
Transfers
1,039,835
1,198,878
1,384,095
1,472,444
1,589,787
Contingency
-
100,000
112,000
115,000
119,000
TOTAL
$14,261,142
$16,831,747
$16,711,884
$17,266,427
$18,467,118
PERCENTAGE CHANGES
Estimate
Proposed
Proposed
Proposed
OVER PRIOR YEAR
FY88
FY89
FY90
FY91
Personal Services
7.4%
4.7%
3.8%
4.3%
Commodities
40.7%
(5.7)%
2.2%
4.5%
Services & Charges
28.5%
103.5%
(3.4)%
(49.3)%
5.5%
(22.1)%
5.0%
78.1%
Capital Outlay
Transfers
15.3%
15.4%
6.4%
8.0%
Contingency
100.0%
12.0%
2.7%
3.5%
TOTAL
18.0%
(0.7)%
3.3%
6.9%
1. Personal Services
Personnel costs are primarily controlled by collective bargaining agreements. Employees of the City
are represented by three unions: AFSCME (Local #183), the Police Labor Relations Organization of Iowa
City, and the Iowa City Association of Professional Fire Fighters, IAFF, AFL-CIO (Local #610). All
supervisory, confidential, temporary and other employees who are excluded by law in Chapter 20 of the
Code of Iowa are excluded from the units and from the terms, conditions or application of the
Agreement.
The majority of City employees is represented by AFSCME. This Union is comprised of two bargaining
units, one composed exclusively of Library employees and the other composed of employees in all other
departments. AFSCME ratified a two-year contract, July 1, 1987 through June 30, 1989. The contract
provides for a 3% salary increase in each year; there were no changes to the benefits.
15
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M
Sworn police officers are represented by Lhe Police Labor Relations Organization of Iowa City. The
bargaining unit is composed of all Iowa City police officers. Exempt from the unit are the police
chief, deputy chief, captains, sergeants, and other confidential, administrative, supervisory and less
than half-time employees. The police officers union agreed to a two-year contract that spans July 1,
1987 through June 30, 1989. The contract provides for a 3% salary increase in each year and no
changes to the benefits.
The firefighters are represented by the Iowa City Association of Professional Fire Fighters, IAFF,
AFL-CIO (Local #610). The bargaining unit is composed of firefighters, lieutenants, and captains.
Exempt from the unit are the fire chief, fire marshal and battalion chiefs. The firefighters
negotiated a two-year contract, July 1, 1987 through June 30, 1989. The contract provides for a 3%
salary increase in each year and no changes to benefits.
Employees who are administrative, supervisory or otherwise ineligible for collective bargaining are
covered by the Personnel Rules and Regulations. Some are eligible for Civil Service. Salaries and
benefits are determined by the City Council upon the recommendation of the City Manager.
Salaries and benefits (personal services costs) are budgeted at full cost. FY89 includes one extra
payroll (27 instead of the normal 26 payrolls). The beginning payroll and ending payroll will be
structured to allocate one-third of the additional payroll in each of FY88, FY89 and FY90. This will
minimize the impact of the additional cost of the extra payroll.
Several personnel positions are proposed to be eliminatd in the FY89 budget within the General Fund.
All of these eliminations are scheduled to occur July 1, 1988, with the exception of a Civil Engineer
position which will not be eliminated until January 1, 1989, to permit computation of capital projects
now in progress.
2. Commodities
The above chart indicates that commodity costs show a dramatic increase in FY88. This is due to
exceptionally low expenditures in FY87 for fuel under Police Patrol and for surfacing materials and
road salt under Streets System Maintenance. Commodities mainly consist of office and cleaning
supplies, and maintenance and repair materials for buildings, streets and equipment. Generally,
supplies and materials are projected at an increase of between 3-4% for FY's 89-91,
3. Services and Charges
Services and Charges cover expenses for insurance premiums, payments for Aid to Agencies, printing,
various service contracts and utility costs. The substantial increase from FY87 to FY88 is mainly
insurance and the start up costs of the new indoor pool at Mercer Park. Although insurance premiums
decreased, the need to establish a loss reserve necessitated an expenditure of $452,000 to move the
available tort liability balance to a reserve fund. The start up of the new indoor pool required a
minimal budget in FY88 to cover initial operating, insurance and utility costs. The FY89 budget
✓ T
16
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�F includes the first full year of operation for the indoor pool with total operating costs estimated at
$243,000 annually ($140,000 is for personal services and $99,000 is for services and charges).
Overall, the budgets for services and charges are estimated to increase between 3-6% for FY's 89-91.
In past years, the Aid to Agencies budget has been funded primarily from Federal Revenue Sharing
monies. The appropriation for the agencies was included in the financial plan at a 4% annual increase
in each of the three years (FY89 = $203,330, FY90 = $211,460, FY91 = $219,920). With the discontinu-
ance of Federal Revenue Sharing, the agencies are now funded from Community Development Block Grant
monies ($90,000 annually), with the remainder funded from the General Fund.
In FY89, a Fire Vehicle Replacement Fund will be established to provide funding for scheduled fire
truck and vehicle replacement. Budgeted payments into the replacement fund are $70,000 in FY89,
$75,000 in FY90 and $80,000 in FY91.
4. Capital Outlay
In FY88, expenditures for capital items more than doubled over the prior year. This was due to the
budgeted purchase of a new ladder truck for the Fire Department ($451,000). The reduction in
expenditures in FY89 is due to the ladder truck in FY88 and a temporary reduction in the City's
asphalt resurfacing program. The financial plan proposes reducing asphalt resurfacing from its FY88
budget of $250,000 to $20,000 in each of FY89 and FY90. The asphalt resurfacing budget is proposed to
be restored to $250,000 again in FY91. This accounts for part of the large increase in the FY91
budgeted amount for capital outlay. The scheduled purchase of a replacement fire pumper truck
($183,000) makes up the remainder of the increase; this purchase will be funded from the Fire Vehicle
Replacement Fund.
5. Transfers
In FY89, the General Fund will subsidize Transit operations ($478,087), Airport ($83,819) and JCCOG
($91,193). Also included is a transfer to Transit in the amount of the transit property tax levy
($610,929). State law mandates that property taxes received from the transit levy be receipted into
the General Fund and then transferred to transit operations.
The subsidy from the General Fund for Transit increases 49% over FY88 and is proposed to increase 16%
in FY90 ($555,224) and 15% in FY91 ($636,994). The large increase in FY89 is due to decreasing
ridership. No fare rate increase, in any of the three years, necessitates a large annual increase in
the subsidy as it must cover all increases in expenditures from year to year.
The subsidy for Airport decreases 19% from FY88 and then shows a small increase in the next two years
(FY90 = $85,572, FY91 = $92,848). The subsidy for JCCOG increases 6% over FY88 and then shows a 9%
increase in FY90 ($99,694) and 5% in FY91 ($104,468).
17
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The transfers -out include the repayments to reserve funds for monies borrowed in FY88 for various
capital improvements. Repayments begin in FY89 and are budgeted under Cemetery ($3,777), Parks
($18,000), Recreation ($11,700) and Animal Control ($20,500).
6. Contingency
The expenditure contingency is set at just under 2% of all budgeted expenditures, net of the Personal
Services amount.
18
O
D. GENERAL FUND YEAR-END BALANCE
The City initiated the concept of the Pure Fund Balance and a Contingency in the FY87 Budget. The Pure
Fund Balance is that portion of the balance maintained as working capital which is not available for
allocation except in emergency situations. The Contingency is that portion available for allocation to
unbudgeted and unplanned expenditures during the fiscal year. The Contingency is budgeted for within the
expenditures. In addition, the salary and benefits budget is carried at 100% with no reduction for
expenditureshbudgetewhicch shouldebeamount and the sufficient t0 c0verttheeunplannedther total and unbudgetedrexpenditure whioch may
occur during the fiscal year.
the
The annual year-end fund balance minus the reserve balances gives the Pure Fund Balance or the General
Fund's working capital position. The following chart gives the Pure Fund balance for fiscal years 1987,
through 1991.
FY89 Proposed FY90 Proposed FY91 Proposed
b 1,931,603
16,830,066
(16,711,884)
$ 2,049,785
(554,439)
b 1,495,346
b 2,049,785
17,341,638
_L17,266,427)
5 2,124,996
(709,422)
b 1,415,574
b 2,124,996
18,343,008
(18,467,118)
$ 2,008,886
(692,271)
E 1,308,615
The Pure Fund Balance holds relatively steady at between $1.3 and $1.5 million through FY91. The $1.q
Any unexpected deterioration of the City's working
million is approximately 8% of the expenditure budget.
capital position will need to be monitored closely. A desirable goal to work towards is a Pure Fund
Balance of approximately 10% in future years. (Following the Financial Plan Overview are
sumnarizing the reserve balances.) schedules
The Pure Fund balance is used to provide for cash flow in the first quarter of the new fiscal year due to
the fact that property taxes are not received until October. The following chart shows cash flow needs or
how expenditures have exceeded receipts in the first quarter of the past five years.
19
FY87 Actual
FY88 Estimate
Beginning Fund Balance
$ 1,525,926
$ 2,346,807
Receipts
Expenditures
15,082,023
16,416,543
(14,261,142)
(16,831,747)
Ending Fund Balance
b 2,346,807
$ 1,931,603
Less Reserve Balances
(812,557)
(431,293)
Pure Fund Balance
$__1,534,250
$ 1,500,310
FY89 Proposed FY90 Proposed FY91 Proposed
b 1,931,603
16,830,066
(16,711,884)
$ 2,049,785
(554,439)
b 1,495,346
b 2,049,785
17,341,638
_L17,266,427)
5 2,124,996
(709,422)
b 1,415,574
b 2,124,996
18,343,008
(18,467,118)
$ 2,008,886
(692,271)
E 1,308,615
The Pure Fund Balance holds relatively steady at between $1.3 and $1.5 million through FY91. The $1.q
Any unexpected deterioration of the City's working
million is approximately 8% of the expenditure budget.
capital position will need to be monitored closely. A desirable goal to work towards is a Pure Fund
Balance of approximately 10% in future years. (Following the Financial Plan Overview are
sumnarizing the reserve balances.) schedules
The Pure Fund balance is used to provide for cash flow in the first quarter of the new fiscal year due to
the fact that property taxes are not received until October. The following chart shows cash flow needs or
how expenditures have exceeded receipts in the first quarter of the past five years.
19
u
a
July/September July/September Shortfall
Fiscal Year Receipts Expenditures in Receipts
FY88 $2,560,239 $4,574,149 ($2,013,909)
FY87 $1,821,136 $3,835,878 ($2,014,742)
FY86 $2,098,601 $4,092,650 ($1,994,049)
FY85 $1,814,963 $3,722,020 ($1,907,057)
FY84 $1,203,122 $3,123,522 ($1,920,400)
The projected year end balance will provide funding for some of the shortfall. The remainder is funded
internally by borrowing from balances in other funds until property taxes are received.
E. DEBT SERVICE FUND
This fund provides for the payment of the principal and interest on general obligations of the City.
Funding is provided by the Debt Service Tax Levy and abatement from various Enterprise funds for their
capital improvements which were funded by General Obligation Bonds. Debt Service costs in the three year
financial plan will cover the January, 1988, bond issue of $1.3 million and bond issues of $2 million
annually in each of FY90 and FY91.
As stated in the Fiscal Policy (Capital Improvements Program FY89-91), "Debt incurred as a general
obligation of the City of Iowa City shall not exceed statutory limits: presently 5% of the market value of
the taxable property within the corporate limits as established by the City Assessor."
The following schedule shows the relation of Iowa City's allowable debt margin and the debt incurred for
FY85 through FY91. The total property valuation amounts are actual for FY85-FY88, a preliminary estimate
for FY89 and projections for FY90 and FY91.
The fiscal policy also includes the guideline that "debt service charges payable from the general tax levy
shall not exceed 25% of that levy in any one fiscal year." The following chart shows the debt service
levy as a percentage of the total levy for FY85 through FY91. The levies for FY85-FY88 are actual and the
FY89-FY91 are proposed levies.
20
I
Total
Allowable Debt
Property
Margin (5% of
Debt at
Debt as % of
Valuation
Total Property Val.)
July 1
Allowable Debt Margin
FY91
$1,382,000,000
$69,100,000
$16,010,000
23%
FY90
$1,316,000,000
$65,800,000
$16,410,000
25%
FY89
$1,284,010,028
$64,200,501
$16,835,000
26%
FY88
$1,246,381,671
$62,319,084
$17,950,000
29%
FY87
$1,248,123,717
$62,406,186
$13,625,000
22%
FY86
$1,174,927,158
$58,746,358
$10,500,000
18%
FY85
$1,124,655,722
$56,232,786
$12,100,000
22%
The fiscal policy also includes the guideline that "debt service charges payable from the general tax levy
shall not exceed 25% of that levy in any one fiscal year." The following chart shows the debt service
levy as a percentage of the total levy for FY85 through FY91. The levies for FY85-FY88 are actual and the
FY89-FY91 are proposed levies.
20
I
This fund provides for the payment of pension and employee benefits. Funding is provided by the Trust and
Agency tax levy. The costs covered by the Trust and Agency levy inF
employee benefit costs be paid from this Y89 will include the police and fire
premiums and unemployment compensation
pension contributions, Police and Fire Pension System annual expenses, worker's compensation insurance
claims. The Financial Plan proposes that a small amount of
levy in FY90 ($76,000) and FY91 ($157,000) since the General Levy
is is the $8.10 maximum in those years. The City will contribute, in FY89, 17.922% of all sworn police
officers' salaries and 30.045% of all firefighters' salaries to the respective pension/retirement systems.
These rates are projected to remain the same in FY90 and FY91.
G. OTHER FUNDS
The Equipment Maintenance Fund provides maintenance for all City vehicles and equipment and rents vehicles
to other City departments from a central vehicle pool. Funding is provided from the chargeback for the
maintenance services and the rentals of vehicles. The Central Supply and Print Fund covers the operation
of the general office supply inventory and the print shop. Both of these functions are available to all
City departments who pay chargebacks based upon the services utilized.
The Special Revenue Funds include JCCOG (Johnson County Council of Goverments), CDBG (Community Develop-
ment Block Grant), Road Use Tax and UDAG Repayment (Urban Development Action Grant). The JCCOG fund is an
agency fund as the City only acts as custodian for the fund and provides accounting services for JCCOG.
The CDBG Fund accounts for revenue from U.S. Department of Housing and Urban Development Community
Development Block Grant programs and is restricted in use for eligible projects as defined by Federal
regulations. The Road Use Tax Fund accounts for revenue from the State which is restricted to be used for
only street maintenance, traffic engineering and street construction costs.
The UDAG Repayment Fund was established to account for the repayment to the City of the UDAG received in
1984 and 2009 and arrenproposedto a dtonbewn hotel utilizeddtoefundreconomicedevelopmentment ies act acll be tivities. received
three year the financial
21
a
Debt
Debt Service
Total
Service
as %
Levy
Levy
of Total
FY91
11.895
2.498
21%
FY90
11.895
2.559
22%
FY89
11.785
2.557
22%
FY88
11.549
2.520
22%
FY87
10.609
1.892
18%
FY86
10.885
1.952
18%
FY85
10.652
1.830
17%
TRUST AND
AGENCY FUND
This fund provides for the payment of pension and employee benefits. Funding is provided by the Trust and
Agency tax levy. The costs covered by the Trust and Agency levy inF
employee benefit costs be paid from this Y89 will include the police and fire
premiums and unemployment compensation
pension contributions, Police and Fire Pension System annual expenses, worker's compensation insurance
claims. The Financial Plan proposes that a small amount of
levy in FY90 ($76,000) and FY91 ($157,000) since the General Levy
is is the $8.10 maximum in those years. The City will contribute, in FY89, 17.922% of all sworn police
officers' salaries and 30.045% of all firefighters' salaries to the respective pension/retirement systems.
These rates are projected to remain the same in FY90 and FY91.
G. OTHER FUNDS
The Equipment Maintenance Fund provides maintenance for all City vehicles and equipment and rents vehicles
to other City departments from a central vehicle pool. Funding is provided from the chargeback for the
maintenance services and the rentals of vehicles. The Central Supply and Print Fund covers the operation
of the general office supply inventory and the print shop. Both of these functions are available to all
City departments who pay chargebacks based upon the services utilized.
The Special Revenue Funds include JCCOG (Johnson County Council of Goverments), CDBG (Community Develop-
ment Block Grant), Road Use Tax and UDAG Repayment (Urban Development Action Grant). The JCCOG fund is an
agency fund as the City only acts as custodian for the fund and provides accounting services for JCCOG.
The CDBG Fund accounts for revenue from U.S. Department of Housing and Urban Development Community
Development Block Grant programs and is restricted in use for eligible projects as defined by Federal
regulations. The Road Use Tax Fund accounts for revenue from the State which is restricted to be used for
only street maintenance, traffic engineering and street construction costs.
The UDAG Repayment Fund was established to account for the repayment to the City of the UDAG received in
1984 and 2009 and arrenproposedto a dtonbewn hotel utilizeddtoefundreconomicedevelopmentment ies act acll be tivities. received
three year the financial
21
a
V
plan shows funding in all years for the costs of the Economic Development Coordinator staff position and
the annual payment to ICAD (Iowa City Area Development). In addition, the FY89 budget proposes utilizing
$60,000 of UDAG monies for the North Highway One Widening Project.
The three year financial plan does not include a budget for Federal Revenue Sharing since it was discon-
tinued in FY87 and the remaining balance will be expended during FY88.
ENTERPRISE FUNDS
The Enterprise Funds include Parking, Pollution Control, Water, Refuse, Landfill, Airport and Transit. These
are utilities or services supported primarily from revenues for services provided.
A. Enterprise Fund Revenues
Refuse collection rates were last increased on July 1, 1987. Rate increases are scheduled for 1)
September 1, 1988, from $4.50 to $5.25 per month, 2) September 1, 1989, to $5.50 per month, and 3)
September 1, 1990, to $5.75 per month. These increases are needed primarily to cover the cost of the
state mandated solid waste fee. Refuse Collection is self-supporting and receives no subsidy from the
General Fund.
The Transit tax levy is set at 54t per $1,000 assessed valuation, the maximum allowable tax levy. Transit
fare revenue is estimated to provide less than one-third of total transit operating revenue in future
years. The three year financial plan assumes that ridership will stabilize in FY88 and maintain that
level through FY90 and FY91. The following chart shows the growing annual subsidy need for transit under
these assumptions.
Revenue
FY87
FY88
FY89
FY90
FY91
Fare Revenue
$ 730,262
$ 636,100
$ 636,172
$ 636,172
$ 636,172
34%
36%
32%
30%
29%
Federal & State
399,901
266,178
258,376
258,376
258,376
Assistance
18%
15%
13%
12%
ll%
Transit Tax Levy
379,159
513,520
610,929
626,244
657,638
18%
29%
30%
30%
30%
Operating Subsidy
658,550
342,763
501,763
579,847
662,602
30%
20%
25%
28%
30%
Total
$2,167,872
$1,758,561
$2,007,240
$2,100,639
$2,214,788
100%
100%
100%
100%
100%
22
At
Parking rates were last increased in February 1986. No rate increases are proposed in FY89 or FY90.
However, the FY91 budget does include a fee increase of five cents an hour for the parking system.
Parking revenue projections show a minimal increase in FY89 and FY90. The FY91 increase is attributable
to the rate increase which is proposed to be effective July 1, 1990. Parking fines of $185,000 are
receipted into the Parking fund to satisfy revenue requirements for Parking Revenue bonds. If the balance
at year-end is adequate, those fines will be transferred to the General Fund.
Landfill fees last increased July 1, 1987, from $7.75 per tan to $8.00 per ton. Scheduled fee increases
for the three year financial plan are $9.25 in FY89, $10.00 in FY90 and $10.80 in FY91, effective July 1
or the beginning of each fiscal year. The fee increases result primarily from the implementation of a
state mandated solid waste fee to be paid into a state fund for cleaning up landfills. The state fees per
ton are 25t in FY87, $1.50 in FY89, $2.00 in FY90, and $2.50 in FY91.
Airport operations are funded primarily from the operating subsidy from the General Fund (48% of total
revenues) and from building rentals (40% of total revenues) throughout the three year financial plan. The
operating subsidy decreased approximately 19% in FY89 due to decreased annual operating expenses and
increased rental rates.
Water rates and Pollution Control rates are both scheduled to increase in September 1988, the third step
in a three year rate increase schedule. This step in the rate increase schedule, stipulates a 5% addition
to water rates and 21% to sewer rates. The schedule was prepared in 1986 to meet debt requirements of
Water abated GO Bonds and Sewer Revenue Bonds. The financial plan does not include any rate increases in
FY90 and FY91.
B. Enterprise Fund Expenditures
Operating Funds
Parking, sewer and water revenues fund operations and also pay the principal and interest due on their
respective revenue bond issues. In FY89, $1,500 of sewer revenue, $166,700 of water revenue, and
$33,000 of airport revenue will also be used to pay debt service on general obligation bond issues
which were sold to finance sewer, water and airport projects.
RT
23
.!
u
n
Enterprise Fund expenditure comparisons of expenditure amounts and percentage changes in annual
expenditures follow: \JQ
Parking Operations actual expenditures in FY87 were higher than usual due to transfers to capital
projects for parking ramp renovations ($98,500) and the transfer to transit for an operating subsidy
($200,000). No increases occur in FY89 due to the elimination of a half-time position and some
cashier hours.
Pollution Control expenditures increased in FY87 and again in FY88 as a result of debt service
payments required by the 1986 Sewer Revenue Bond Issue of $38,950,000. Total Debt Services transfers
amount to $3,264,050 in FY88 and to $3,672,700 in FY89. The FY89 budget shows another substantial
increase due to the additional operating expenses for the new south plant which are estimated at
approximately $600,000 annually.
The expenditures for Water increase substantially in FY88 due to the funding of a portion of the new
water computer ($200,000). The transfer of revenues to the Improvement Reserve was increased in FY89
from $36,000 to $136,000 annually.
Refuse expenditures show larger than average increases due to the increase in landfill fees caused by
the State mandated solid waste fee.
24
FY87
FY88
FY89
FY90
FY91
DOLLARS
Actual
Estimate
Proposed
Projected
Projected
Parking Operations
2,142,112
1,925,874
1,928,750
1,982,038
1,994,815
Pollution Control Operations
1,866,901
5,412,343
6,008,903
6,025,434
5,953,525
Water Operations
1,809,607
2,294,110
2,275,941
2,370,821
2,462,611
Refuse Collection Operations
578,910
620,347
698,887
763,541
808,371
Landfill Operations
706,226
531,161
1,178,432
933,454
1,218,007
Airport Operations
178,352
202,186
170,605
176,865
184,141
Transit Operations
1,894,871
2,009,091
1,994,311
2,087,255
2,200,687
PERCENTAGE CHANGE
FY88
FY89
FY90
FY91
OVER PRIOR YEAR
Estimate
Proposed
Projected
Projected
Parking Operations
(10.1)%
0.0%
2.8%
0.6%
Pollution Control Operations
189.9%
11.0%
0.3%
(1.2)%
Water Operations
26.8%
(0.8)%
4.2%
3.9%
Refuse Collection Operations
7.2%
12.7%
9.3%
5.9%
Landfill Operations
(24.8)%
121.9%
(20.8)%
30.5%
Airport Operations
13.4%
(15.6)%
3.7%
4.1%
Transit Operations
6.0%
(0.7)%
4.7%
5.4%
Parking Operations actual expenditures in FY87 were higher than usual due to transfers to capital
projects for parking ramp renovations ($98,500) and the transfer to transit for an operating subsidy
($200,000). No increases occur in FY89 due to the elimination of a half-time position and some
cashier hours.
Pollution Control expenditures increased in FY87 and again in FY88 as a result of debt service
payments required by the 1986 Sewer Revenue Bond Issue of $38,950,000. Total Debt Services transfers
amount to $3,264,050 in FY88 and to $3,672,700 in FY89. The FY89 budget shows another substantial
increase due to the additional operating expenses for the new south plant which are estimated at
approximately $600,000 annually.
The expenditures for Water increase substantially in FY88 due to the funding of a portion of the new
water computer ($200,000). The transfer of revenues to the Improvement Reserve was increased in FY89
from $36,000 to $136,000 annually.
Refuse expenditures show larger than average increases due to the increase in landfill fees caused by
the State mandated solid waste fee.
24
WJ
rf Landfill costs vary according to capital outlay and transfers. FY87 included transfers of $227,000
'" for the Landfill Leachate Control project. FY88 has no capital projects planned. FY89 shows a
substantial increase due to the payment to the state of the mandated solid waste fee ($153,000),
contracted excavation at the landfill site ($280,000), and an increase of the annual transfer to the
landfill reserve ($125,000). No excavation is budgeted in FY90, but the state fee increases to
$204,000. The FY91 budget includes excavation ($200,000) and the state fee increases to $255,000.
Airport expenditures in FY87 came in lower than budgeted. The FY89 budgeted expenditures are
intentionally reduced from prior years as submitted by the Airport Comnission.
Transit expenditures decreased in both FY87 and FY88 due to service reductions. The FY88 total
expenditures show an increase due to the transfer -out of the excess fund balance at June 30, 1,987
($155,610) to the Transit Reserve. Without the transfer, total expenditures would have amounted to
$1,853,421. Starting in FY89, an annual transfer of $75,000 will be made to the reserve to fund
future bus purchases.
2. Reserve Funds
The revenue bond ordinances require that Parking and Pollution Control set aside these special
accounts:
a) Bond and Interest Sinking Reserves - amounts sufficient to pay current bond and interest maturi-
ties.
b) Bond and Interest Reserves - balances to be maintained that are equal to the maximum amount of
principal and interest due on the bonds in any succeeding fiscal year.
c) Depreciation, Extension and Improvement Reserve or Renewal and Improvement Reserves - $240,000
annually for Pollution Control (until a balance of $2 million is reached) and $60,000 annually for
Parking (until a balance of $300,000 is reached) is transferred in from each respective operations
fund for the purpose of funding capital improvements.
d) Operations Reserve - only pollution control bonds are required to carry this reserve; it needs a
balance of $3,672,550. Bonds called early may be paid from this reserve.
Landfill, Water, Airport, and Transit have separate reserves for future capital expenditures.
Landfill's reserve is provided for purchase of additional landfill land or construction of a facility
that may be deemed a necessary alternative to a landfill site. The Water Reserve is available to fund
major capital improvement projects for the water plant in future years. The transit reserve will be
used to repay loans from federal and state grants and to fund future bus acquisitions.
The Airport Reserve is intended to fund capital improvements to runways and facilities. A current
grant application to the FAA proposes the use of the Airport Reserve balance in full for local match
funds. This would eliminate their reserve position and would necessitate the appropriation of General
Fund reserves or the issuance of general obligation bonds to fund future capital improvement pro-
jects.
25
CITY OF IOWA CITY
IMPACT OF INFLATION ON THE BUDGE
D 25
0
L ED DOLLARS OP.
L BUDGET 20 i i€!
A ii i f3i i
�
R ■CONSTANT
LLI I I I
S
Miij3 !€ :f!
i !- � �� I� �����III �t��311 Iliil�f� • 11 fi i I t
f
it0
M
I
L
L
I
N
S
M
78 79 80 81 82 83 64 85 86 87 88 89
FISCAL YEARS
2`
0
ALL FUNDS FINANCIAL SUMMARY - FY88
BALANCE PROPERTY OTHER TRANSFERS TOTAL DISBURSE - TRANSFERS TOTAL DIS- BALANCE
FUND 6-30-87 TAX RECEIPTS IN RECEIPTS VENTS OUT BURSEMENTS 6-30-88
GENERAL FUND
DEBT SERVICE
PARKING OPERATIONS
PARKING, RESERVES
POLLUTION CONTROL OPERATIONS
POLL CONTROL, RESERVES
WATER OPERATIONS
WATER,RESERVES
REFUSE COLLECTION OPERATIONS
LANDFILL OPERATIONS
LANDFILL RESERVES
AIRPORT OPERATIONS
AIRPORT RESERVES
TRANSIT OPERATIONS
TRANSIT RESERVES
TRUST 6 AGENCY
JCCOG
RENTAL REHAB.
ROAD USE TAX
FEDERAL REVENUE SHARING
CDBG, METRO ENTITLEMENT
UDAG REPAYMENT FUND
GRAND TOTAL
2,746,769 9,338,968 1,551,608 3,525,967 16,416,543 15,672,869 1,198,878 16,831,747 1,971,565
159,598
2,700,618
161,928
649,080
3,511,626
3,662,915
0
1,662,915
8,109
107,945
0
1,966,105
6,000
1,972,105
1,029,074
896,800
1,925,874
154,176
1,161,976
0
0
684,800
684,800
625,838
0
625,838
1,220,938
1,560,479
0
4,541,689
0
4,541,689
1,114,514
4,297,829
5,412,343
689,825
7,976,363
D
152,694
4,396,939
4,549,633
3,123,866
481,530
3,605,396
8,920,600
351,770
0
2,265,708
0
2,265,708
1,910,075
384,035
2,294,110
323,368
650,896
0
48,068
334,580
382,648
204,118
198,580
402,698
630,846
53,932
0
614,240
0
614,240
620,347
0
620,347
47,825
287,325
0
833,972
0
833,972
506,161
25,000
531,161
590,136
286,697
0
13,092
150,000
163,092
0
136,800
136,800
312,989
393
0
94,173
103,113
197,286
169,186
33,000
202,186
-4,507
106,449
0
8,928
0
8,928
0
0
0
115,377
273,001
0
925,041
833,520
1,758,561
1,853,421
155,670
2,009,091
22,471
98,159
0
0
155,670
155,670
21,250
0
21,250
232,579
-41,757
757,208
102,765
0
859,973
82,500
696,690
779,190
39,026
38,988
0
70,557
06,166
156,723
156,723
0
156,723
38,988
-579
0
33,579
0
33,579
33,000
0
33,000
0
459,453
0
1,790,407
0
1,790,407
0
2,116,869
2,116,869
132,991
445,014
0
10,000
0
10,000
0
455,014
455,014
0
-29,102
0
945,358
0
945,358
832,756
83,500
916,256
0
154,715
0
0
0
0
1,260
19,594
20,854
133,861
16 448,484 12,796,794 18,129,912 10,925,835 41,852,541 31,--9,873 11,179,789 42,759,662 15 541,363
w 27
M
0
M
GENERAL FUND
DEBT SERVICE
PARKING OPERATIONS
PARKING, RESERVES
POLLUTION CONTROL OPERATIONS
POLL CONTROL, RESERVES
NATER OPERATIONS
NATER,RESERVES
REFUSE COLLECTION OPERATIONS
LANDFILL OPERATIONS
LANDFILL RESERVES
AIRPORT OPERATIONS
AIRPORT RESERVES
TRANSIT OPERATIONS
TRANSIT RESERVES
TRUST i AGENCY
JCCOG
RENTAL REHAB.
ROAD USE TAX
FEDERAL REVENUE SHARING
CDSG, METRO ENTITLEMENT
UDAG REPAYMENT FUND
GRAND TOTAL
1,971,565 10,190,106 3,792,987 2,846,977 16,810,066 15,327,789 1,384,095 16,711,884 2,049,747
8,709
ALL FUNDS FI14ANCIAL SUMMARY
- FY89
655,800
1,580,891
7,561,200
0
A
TO
BALANCE
FUND 6-30-88
PROPERTY OTHER TRANSFERS
TAX RECEIPTS IN
TOTAL
RECEIPTS
DISBURSE
MENTS
- TRANSFERS
OUT
TOTAL DI-
BURSEMENTS
BALANCE
6-30-89
897,100
GENERAL FUND
DEBT SERVICE
PARKING OPERATIONS
PARKING, RESERVES
POLLUTION CONTROL OPERATIONS
POLL CONTROL, RESERVES
NATER OPERATIONS
NATER,RESERVES
REFUSE COLLECTION OPERATIONS
LANDFILL OPERATIONS
LANDFILL RESERVES
AIRPORT OPERATIONS
AIRPORT RESERVES
TRANSIT OPERATIONS
TRANSIT RESERVES
TRUST i AGENCY
JCCOG
RENTAL REHAB.
ROAD USE TAX
FEDERAL REVENUE SHARING
CDSG, METRO ENTITLEMENT
UDAG REPAYMENT FUND
GRAND TOTAL
1,971,565 10,190,106 3,792,987 2,846,977 16,810,066 15,327,789 1,384,095 16,711,884 2,049,747
8,709
2,900,091
25,000
655,800
1,580,891
7,561,200
0
1,561,200
28,000
154,176
0
1,952,987
6,000
1,958,987
1,011,450
897,100
1,928,750
184,411
1,220,918
0
0
682,100
682,100
618,700
0
618,700
1,284,518
689,825
0
5,668,461
0
5,668,461
1,114,701
4,674,200
6,008,901
149,181
8,920,600
0
0
1,672,700
1,672,700
1,022,700
0
1,022,700
9,570,600
121,168
0
2,162,201
0
2,162,201
1,971,241
102,700
2,275,941
409,610
610,846
0
0
116,000
116,000
0
0
0
766,846
47,825
0
714,695
0
714,695
698,887
0
69B,887
61,611
590,116
0
960,582
0
960,582
1,028,412
150,000
1,178,412
172,286
112,989
0
18,169
170,500
188,669
0
0
0
501,658
-4,507
0
91,291
81,819
175,112
117,605
11,000
170,605
0
115,177
0
9,621
0
9,621
0
125,000
125,000
0
22,471
0
918,224
1,009,016
2,007,240
1,919,111
75,000
1,994,111
15,400
212,579
0
257,874
75,000
112,874
455,511
0
455,511
109,922
19,026
700,982
101,205
0
804,167
88,170
715,041
801,211
40,000
18,988
0
75,292
91,191
166,485
170,044
0
170,044
15,429
0
0
91,000
0
91,000
91,000
0
91,000
0
112,991
0
1,855,628
0
1,855,628
0
1,859,274
1,859,274
129,145
0
0
0
0
0
0
0
0
0
0
0
660,000
0
660,000
570,000
90,000
660,000
0
111,861
0
152,622
0
152,622
0
122,125
122,125
164,158
15,541,161 11,791,179 19,711,841 9,509,105 41,012,125 12,010,761 10,427,917 42,458,700 16,094,968
........................................ .......... .................... ....................
28
k4p
m
WHERE THE MONEY COMES FROM -
SUMMARY OF RECEIPTS AND EXPENDITURES
ALL FUNDS
41.1%0 Property
Tax
47.5%U Fines a
Fees
7.7%® State
Fund Ing
3.7%■ Federal
Funding
29
WHERE THE MONEY GOES -
47.9% IN General
Fund
11.1%® Debt
Service
38.1%10 Enterprise
Fund
0.8%0 Trust a
Agency
2.1%❑ Special
Revenue
B
0
N g
D
S7
I
S 6
S
U 5
E
D 4
I
N 3
GENERAL OBLIGATION BOND ISSUES
Y
M 75 7b 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91
FISCAL YEARS
30
a
1z
10
8
6
i 4
2
0
-2
-4
to
COMPARISON OF CHANGE IN PROPERTY TAXES FO
AN AVERAGE RESIDENCE
„ 7
84 85 86 87 88 89 90 91
FISCAL YEAR
31
6
P
TRANSFER TO
BUDGETED FUNDS
GENERAL FUND:
Economic Development
Non -Operational Administration
Police Administration
Police Patrol
Police Criminal Investigation
Fire Department
Traffic Engineering
Streets
Cemetery
Library
Library Equip. Replacement Reserve
Public Access Equip. Replacement
Recreation Facilities Reserve
Parkland Acquisition Reserve
DEBT SERVICE
PARKING OPERATIONS
PARKING RESERVE
POLLUTION CONTROL RESERVE
WATER RESERVES
SUMMARY OF TRANSFERS BETWEEN FUNDS
RECEIPTS - TRANSFERS IN*
TOAucrru rnnm
UDAG Repayment
Cable TV
Parking Operations
CDBG
Trust & Agency
Trust & Agency
Trust & Agency
Trust & Agency
Road Use Tax
Road Use Tax
Perpetual Care Trust
Cable TV Support
Library
Cable TV Support
General Fund -Recreation
General Fund -Parks
Airport Operations
Pollution Control Funds
Water Operations
Special Assessments
General Fund, Senior Center
Parking Systems Operations
Pollution Control Operations
Water Operations
32
AMOUNT
--
81,474
5,463
215,000
90,000
17,485
244,832
33,085
410,137
590,884
1,100,290
5,000
16,587
3,500
3,540
11,700
18,000
33,000
366,300
166,700
89,800
2,846,977
655,800
6,000
682,300
3,672,700
136,000 f
O v'
TRANSFER TO
Lam/ LANDFILL RESERVES
AIRPORT OPERATIONS
TRANSIT OPERATIONS
TRANSIT RESERVES
JCCOG
UNBUDGETED FUNDS
FIRE PENSION RETIREMENT SYSTEM
PERPETUAL CARE TRUST
LIBRARY FOUNDATION TRUST
CAPITAL PROJECTS
TRANSFER FROM
Landfill Operations
Animal Control
General Fund Non -Operations Admin.
General Fund Non -Operational Admin.
Transit Levy from General Fund
Transit Operations
General Fund Administration
TOTAL BUDGETED FUNDS
Trust & Agency Fund
General Fund -Cemetery
General Fund -Library
General Fund -Parks
Pollution Control Operations
Airport Reserve
Road Use Tax
UDAG Repayment
TOTAL UNBUDGETED FUNDS
GRAND TOTAL
AMOUNT
150,000
20,500 170,500
83,819
478,087
610,929 1,089,016
75,000
91,193
9,509,305
9,504
3,777
11,000
20,000
1,000,000
125,000
168,100
40,851 1,353,951
1,378,232
10,887,537
*Description of transfers appear on the following chart: Disbursements -Transfers Out.
33
a
W
M
TRANSFER FROM
BUDGETED FUNDS
GENERAL FUND:
Non -Operational Admin.
Broadband Telecom-
munications
Animal Control
Cemetery
Recreation
Parks
Library
Senior Center
PARKING SYSTEMS:
Operations
POLLUTION CONTROL:
Operations
WATER:
Operations
SUMMARY OF TRANSFERS BETWEEN FUNDS
DISBURSEMENTS - TRANSFERS OUT
TRANSFER TO
JCCOG
Transit Operations
Transit Operations
Airport Operations
Non -Operational Admin.
General Fund, Library
Public Access Equip. Repl.
Landfill Reserve
Perpetual Care Trust
Recreation Facilities Res.
Parkland Acquisition Trust
Capital Projects
Equip. Replacement Reserve
Library Foundation
Parking Operations
General Fund Admin.
General Fund Admin.
Renewal & Improvement Res
Bond & Interest Sinking
Debt Service
Capital Projects
Bond & Interest Sinking Res
Depreciation, Extension &
Improvement Reserve
Debt Service
34
DESCRIPTION
Iowa City's Portion
Operating Subsidy
Transit Levy
Operating Subsidy
Repay Start -Up Costs
Cable TV Support
Reserve for Future Repl.
Repay Loan for New Facility
Repay Loan for Capital Outlay
Repay Loan for Capital Outlay
Repay Loan for Capital Outlay
Mercer Park Softball Fields
Reserve for Future Repl.
Repay Loan for Comp. Upgrade
Reserve Pkg. for Sr. Ctr.
Return Parking Fines
Loan Repayment, Parking Lot
As Per Bond Resolution
As Per Bond Resolution
Abated G.O. Bonds
New Plant
As Per Bond Resolution
For Future Improvements
Abated G.O. Bonds
AMOUNT
91,193
478,087
610,929
83,819
5,463
16,587
3,540
18,000
20,000
3,500
11,000
185,000
30,000
60,000
622,300
1,500
1,000,000
3,672,700
136,000
166,700
1,264,028
25,590
20,500
3,777
11,700
38,000
14,500
6,000
897,300
4,674,200
302,709 -
1
I
TRANSFER FROM
LANDFILL:
Operations
AIRPORT:
Operations
Reserves
TRANSIT:
Operations
TRUST & AGENCY
ROAD USE TAX
COBB METRO ENTITLEMENT
UDAG REPAYMENT FUND
UNBUDGETED FUNDS
PERPETUAL CARE TRUST
POLL. CONT. DEFEASED BOND
TRUST
SPECIAL ASSESSEMENTS
TRANSFER TO
Landfill Reserve
Debt Service
Capital Projects
Transit Reserve
Police Administration
Police Patrol
Police Criminal Invest.
Fire Department
Fire Pension & Retire. Sys
General Fund, Streets
General Fund, Traffic Engr
Capital Projects
Gen. Fund Non-Oper. Admin
Gen. Fund Economic Dev.
Capital Projects
General Fund, Cemetery
DESCRIPTION
Future Replacement
Abated G.O. Bonds
Airport Master Plan
Bus Replacement
Pension & Retirement
Pension & Retirement
Pension & Retirement
Pension & Retirement
Pension & Retirement
Operations
Operations
Local Road
Extra Width Paving
Hwy 6/Keokuk Intersection
Aid to Agencies
Operations
N. Hwy. 1 Widening
TOTAL BUDGETED FUNDS
Maintenance of Lots
Debt Service Abated G.O. Bonds
Debt Service Abated G.O. Bonds
TOTAL UNBUDGETED FUNDS
GRAND TOTAL
35
AMOUNT
S_
150,000
33,000
125,000
81,474
40,851 122,325
10,427,937
5,000
364,800
89,800
459,600
10,887,537
75,000
17,485
244,832
33,085
410,137
9,504
715,043
1,100,290
590,884
50,000
4,600
113,500
1,859,274
90,000
81,474
40,851 122,325
10,427,937
5,000
364,800
89,800
459,600
10,887,537
u
M
AUTHORIZED PERSONNEL LISTING
FULL-TIME
EQUIVALENTS
00
-
FULL
- FY88 -------
PART
-------
FULL
FY89
PART
-------
TIME
TIME TOTAL TIME
TIME
TOTAL
CITY COUNCIL
7.00
.00
7.00
7.00
.00
7.00
CITY CLERK
3.00
.25
3.25
3.00
.25
3.25
CITY ATTORNEY
4.00
.00
4.00
4.00
.00
4.00
ECONOMIC DEVELOPMENT
1.00
.00
1.00
1.00
CITY MANAGER
3.00
.00
3.00
3.00
.00
.00
1.00
3.00
HUMAN RELATIONS
3.00
.00
3.00
3.00
.00
3.00
BROADBAND TELECOMMUNICATIONS
1.00
1.75
.75
1.00
.75
1.75
FINANCE
31.10
1.62
32.72
29.60
1.62
31.22
GOVERNMENT BUILDINGS
2.00
.00
2.00
2.00
.00
2.00
CIVIL RIGHTS
1.00
.00
1.00
1.00
.00
1.00
NON -OPERATIONAL ADMINISTRATIO
.00
PLANNING & PROGRAM DEVELOPMEN
6.25
.00
.00
.00
.00
.00
.00
6.25
6.00
.00
6.00
ENGINEERING
10.00
.00
10.00
7.50
.00
7.50
PUBLIC WORKS ADMINISTRATION
2.00
.00
2.00
2.00
C.B.D. MAINTENANCE
.00
2.00
2.00
.00
2.00
2.00
.00
2.00
ENERGY CONSERVATION
.00
.50
.50
.00
.50
POLICE
.50
63.00
.50
63.50
63.00
.50
63.50
FIRE DEPARTMENT
51.00
.00
51.00
51.00
.00
51.00
ANIMAL CONTROL
4.00
.00
4.00
4.00
.00
4.00
HOUSING & INSPECTION SERVICES
11.00
.00
11.00
11.00
FIRE VEHICLE REPLACEMENT
.00
11.00
.00
.00
.00
.00
.00
TRAFFIC ENGINEERING
8.00
.00
.00
8.00
7.00
.00
7.00
STREET SYSTEM MAINTENANCE
18.50
.00
18.50
18.50
.00
18.50
FORESTRY/HORTICULTURE
2.00
CEMETERY
.00
2.00
2.00
.00
2.00
3.00
.00
3.00
3.00
.00
3.00
J't�
36
RECREATION
LIBRARY
SENIOR CENTER
** TOTAL GENERAL FUND
PARKING OPERATIONS
POLLUTION CONTROL OPERATIONS
WATER OPERATIONS
REFUSE COLLECTION OPERATIONS
LANDFILL OPERATIONS
AIRPORT OPERATIONS
TRANSIT OPERATIONS
** TOTAL ENTERPRISE FUNDS
JCCOG
EQUIPMENT MAINTENANCE
CENTRAL SUPPLY & PRINT
ASSISTED HOUSING
RENTAL REHAB.
CDBG, METRO ENTITLEMENT
UDAG REPAYMENT FUND
** TOTAL OTHER FUNDS
a
AUTHORIZED PERSONNEL LISTING
FULL-TIME EQUIVALENTS
FULL PART ------- ------- FY89----_--
TIME TIME TOTAL TIME TIME
---- ---- _ TOTAL
22.00 .00 22.00
20.00 6.75 26.75
4.00 .50 4.50
282.85 10.87 293.72
17.00 8.50 25.50
17.00 .00 17.00
22.00 .00 22.00
10.75 .00 10.75
6.75 .00 6.75
1.00 .00 1.00
23.00 15.50 38.50
97.50 24.00 121.50
3.80 .00 3.80
17.00 .00 17.00
.90 .00 .90
7.00 .00 7.00
.00 .00 .00
3.95 .60 4.55
.00 .00 .00
32.65 .60 33.25
413.00 35.47 448.47
37
23.00 .00 23.00
20.00 6.75 26.75
4.00 .50 4.50
278.60 10.87 289.47
16.50 8.50 25.00
17.00 .00 17.00
22.00 .00 22.00
10.75 .00 10.75
7.75 .00 7.75
1.00 .00 1.00
23.00 15.50 38.50
98.00 24.00 122.00
3.80 .00 3.80
17.00 .00 17.00
.90 .00 .90
7.00 .00 7.00
.00 .00 .00
3.95 .60 4.55
.00 .00 .00
32.65 .60 33.25
409.25 35.47 444.72
Y
O
WHERE THE MONEY COMES FROM -
72.9% B Property
Tax
21.0% R Fines a
Fees
4.0% N state
Funding
0.5% ■ Interest
Income
S1114NI1kY 01' RECEIPTS AND CX PCN 01IURI.S 00
61 -NI -RAI_ f UND
WHERE THE MONEY GOES-
30
1min.
4.3% 0 Risk ligmt.
19.5% U Police
3.4% 0 Support
Sere.
14.6% 0 Fire
2.7% ®Ilsg. Insp .
14.5% P Public
Wks.
0.9% ❑ Library
1.9110 Sr. Ctr.
13.4% P2 Parks/Rec
1.7%■PPD r,'`'•
0
BEGINNING BALANCE
TOTAL BALANCE
FINANCIAL PLAN SUMMARY
ACTUAL
ESTIMATE
PROPOSAL
PROJECTION
PROJECTION
1,525,926
2,746,807
__1,971_607
__1_525_926
_ ___ ___
2_]46_807
___ ___
19]1603
-----------
-_2_049_785
2_049,785
--2,124_996
2124996
8,384 ,540
379,159
8,]87,2]2
513,520
9,176,961
610,929
__________
9,479,798
626,244
-----------
10,031,291
657,678
70,447
17,027
28,416
17,800
28,416
17,800
28,416
17,800
28,416
17,800
0
91,027
400,000
87,707
400,000
94,415
400,000
94,415
400,000
94,415
160,480
82,158
156,889
82,786
160,877
83,275
159,517
87,275
160,877
87,275
2B,217
95,173
71,165
117,228
41,670
108,800
41,670
108,800
41,670
108,800
188,896
9,954
162,000
9,802
162,000
10,186
162,000
10,186
162,000
10,186
377,288
27,115
376,792
22,991
187,661
26,819
489,607
26,819
491,521
26,819
791,097
70,965
418,371
31,237
477,288
41,570
459,15]
41,570
482,110
41,570
19,810
68,3'15
18,000
82,456
21,]00
64,977
21,300
64,977
21,700
64,977
170,727
601,702
177,236
621,082
187,865
662,478
190,744
671,464
197,885
697,461
25,BOe
27,444
26,267
29,115
29,989
TOTAL RECEIPTS
PERSONAL SERVICES
COMMODITIES
SERVICES AND CHARGES
CAPITAL OUTLAY
CNINONGECY
TOTAL EXPENDITURES
ENDING BALANCE
2
6,511 15,162 5;Oaa 5,300
26,414 17,936 22,050 22,697
205,1809 268,500 12 0 215,000 215,000
77,
------ 210 7,040 76,740 76,740
77,741 34,686 75,771 75,769
---------------------------------------'"'----"
-15,082_027 16,416,547 16,870,066 17,741,638 1B,747,008
-9,417,088 -10,110,778 -10,584,267 -10,990,800 -111468,562
-440,073 -619,186 -587,704 -596,152 62],015
-2,775,592 -7,515,291 -3,795,767 -7,587,481 -3,761,452
-672,595 -1,287,614 -652,455 -500,350 -905,702
1,039,875 -1,198,878 -1,784,095 -1,472,444 -1,589,787
0 -100,000 112,000 -115,000 -119,000
-11,261,142 -16,87 1,747 -16,711,884 -17,266,427 -16,467,118
______________________ ___________ ______________________
��2,346 807 1,971,607 2,049,785 2,124,996 2,000,886
........... ........... ........... ...........
2
39
u
a
GENERAL FUND RESERVES
SUMMARY OF YEAR-END BALANCES
FY87 FY88
ACTUAL ESTIMATE
Broadband Telecommunications:
Operations
(5,120)
Equipment Replacement
13,822
Library:
12,977
Public Access Equipment Replacement
13,822
AV Equipment Replacement
5,977
Recreation Facilities Reserve
84,163
Parkland Acquisition Reserve
383,651
Risk Management
282,242
Escrows & Deposits
34,000
Fire Vehicle Replacement Fund
-
TOTAL
812,557
40
2,458
13,822
FY89
PRO POSED_
6,358
21,322
FY90
PROPOSED
17,905
21,322
17,362
20,902
FY91
24,442
PROPOSED
12,977
T-
37,251
25,663
21,322
49,063
17,362
20,902
24,442
24,442
9,477
12,977
16,477
19,977
25,663
37,363
49,063
60,763
308,511
348,951
389,840
431,187
34,000
34,000
34,000
34,000
20,000
72,556
156,363
63,319
431,293
554,429
709,412
692,261
Jr rw
Y
A
06-30-87 BALANCE
RECEIPTS: Franchise Fee
Transfer -In
Miscellaneous
EXPENDITURES: Operations
Transfer -Out
06-30-88 BALANCE
RECEIPTS: Franchise Fee
Transfer -In
Miscellaneous
EXPENDITURES: Operations
Transfer -Out
06-30-89 BALANCE
RECEIPTS: Franchise Fee
Transfer -In
Miscellaneous
EXPENDITURES: Operations
Transfer -Out
06-30-90 BALANCE
RECEIPTS: Franchise Fee
Transfer -In
Miscellaneous
EXPENDITURES: Operations
Transfer -Out
06-30-91 BALANCE
GENERAL FUND RESERVES
BROADBAND TELECOMMUNICATIONS
LIBRARY
BBT
OPERATIONS
-----------
5,120)
96,298
100
(71,344)
17,476)
2,458
109,640
- 78
(80,228)
25,590)
6,358
114,480
- 78
(76,778)
26,233)
17,905
121,349
- 78
(78,719)
23,362)
37,251
41
BBT LIBRARY PUBLIC ACCESS
IPMENT EQUIPMENT EQUIPMENT
ACEMENT REPLACEMENT REPLACEMENT
S------------ I --------------------g------
13,822
13,822
7,500
21,322
21,322
21,322
5,977
3,500
9,477
3,500
12,977
3,500
16,477
3,500
19,977
13,822
3,540
17,362
3,540
20,902
3,540
24,442
24,442
06-30-87 BALANCE
RECEIPTS: Hotel -Motel Tax
EXPENDITURES: Transfer -Out
06-30-88 BALANCE
RECEIPTS: Hotel -Motel Tax
Transfer -in
EXPENDITURES:
06-30-89 BALANCE
RECEIPTS: Hotel -Motel Tax
Transfer -In
EXPENDITURES:
06-30-90 BALANCE
RECEIPTS: Hotel -Motel Tax
Transfer -In
EXPENDITURES:
06-30-91 BALANCE
M
GENERAL FUND RESERVES
RECREATION FACILITIES
PARKLAND ACQUISITION
42
RECREATION FACILITIES
84,163
58,500)
25,663
11,700
37,363
11,700
11,700
60,763
PARKLAND ACQUISITION
383,651
14,860
90,000)
308,511
22,440
18,000
348,951
22,889
18,000
389,840
23,347
18,000
0'
FIRE VEHICLE REPLACEMENT FUND
06-30-87 BALANCE
RECEIPTS: Federal Revenue Sharing
Sale of Old Truck
EXPENDITURES: Ladder Truck
06-30-88 BALANCE
RECEIPTS: Transfer -In
Depreciation Payment
EXPENDITURES: Auto
Van
06-30-89 BALANCE
RECEIPTS: Transfer -In
Depreciation Payment
EXPENDITURES:
06-30-90 BALANCE
RECEIPTS: Transfer -In
Depreciation Payment
EXPENDITURES: Pumper Truck
06-30-91 BALANCE
43
S
451,517
20,000
(451,517)
20,000
70,000
8,456
(10,800)
15,100)
72,556
75,000
8,807
ioo,aoo
80,000
9,656
182,700)
63,319
V
GENERAL FUND RESERVES
RISK MANAGEMENT
$
06-30-87 BALANCE
282,242
RECEIPTS: Property Tax
743,438
EXPENDITURES: Insurance Premiums
(528,300)
Payment to Loss Reserve
497,380)
06-30-88 BALANCE
RECEIPTS: Property Tax
660,258
EXPENDITURES: Insurance Premiums
(400,642)
Payment to Loss Reserve
259,616)
06-30-89 BALANCE
RECEIPTS: Property Tax
726,284
EXPENDITURES: Insurance Premiums
(460,015)
Payment to Loss Reserve
266,269)
06-30-90 BALANCE
--
RECEIPTS: Property Tax
798,912
EXPENDITURES: Insurance Premiums
(528,259)
Payment to Loss Reserve
270,653)
06-30-91 BALANCE
P
ANALYSIS: In FY88 the City's insurance coverage changed from a policy with no
deductibles and liability limits of $1,000,000 to a policy with a $50,000
deductible (an annual aggregate deductible of $475,000) and a liability
limit of $2,000,000. A loss reserve fund has been set up for damages and
claims paid under the deductible.
44
45
a
GENERAL FUND
RECEIPTS SUMMARY
RECEIPT TYPE ACTUAL
ESTIMATE
PROPOSAL
PROJECTION
PROJECTION
PROPERTY TAX 8,384,540
TRANSIT LEVY 379,159
MONIES & CREDITS
8,383,232
513,520
9,136,961
610,929
9,479,398
626,244
10,031,291
657,638
30,447
MILITARY CREDIT 13,027
PERSONAL PROPERTY REPLACEMENT
28,416
13,800
28,416
13,800
28,416
13,800
28,416
13,800
0
LICENSES & PERMITS 7,771
FOOD & LIQUOR LICEN & PERMITS
400,000
5,493
400,000
8,520
400,000
8,520
400,000
8,520
83,256
BUILDING PERMITS & INSPECTIONS 160,480
HOUSING PERMITS & INSPECTIONS
81,814
156,889
85,895
160,873
85,895
159,513
85,895
160,873
82,158
BURIAL PERMITS 28,217
MAGISTRATES COURT
82,786
31,165
83,275
41,670
83,275
41,670
83,275
41,670
95,133
PARKING FINES 188,896
RECREATION FEES
117,228
162,000
108,800
162,000
108,800
162,000
108,800
162,000
337,288
POLICE SERVICES 27,115
UNIVERSITY FIRE
420,292
22,991
487,661
26,819
489,607
26,819
491,521
26,819
CONTRACT 391,097
ANIMAL IMPOUNDING & BOARDING 30,965
BUILDING & DEVELOPMENT
418,371
31,233
437,288
41,530
459,153
41,530
482,110
41,530
FEES 19,810
LIBRARY SERVICES 68,815
JOHNSON COUNTY CONTRACTS
18 000
82,456
21 300
64,977
21 300
64,977
21 300
64,977
170,327
ADMIN EXPENSE CHARGEBACK 601,302
PROCESSING CHARGES
177,236
621,082
183,865
662,478
190,744
671,464
197,885
697,461
22,806
MISCWORDELLANEOUS
MISCELLANEOUS 5,709
27,444
155
28,267
127
29,115
127
29,989
127
LIQUOR PROFITS 299,550
BANK FRANCHISE TAX 56,036
MUNICIPAL ASSISTANCE
277,794
56,000
277,794
56,000
277,794
56,000
277,794
56,000
347,428
MOTEL TAX 219,714
INTEREST INCOME
333,353
210,540
333,353
224,400
333,353
228,888
333,353
233,465
65,676
COMMISSIONS AND CONCESSIONS 5,795
CABLE TV REVENUE
100,000
5,106
70,534
5,752
70,534
5,752
70,534
5,752
85,167
FIRE EQUIPMENT REPLACEMENT
96,298
109,640
114,480
121,349
0
MISCELLANEOUS REVENUE 77,900
FEDERAL REVENUE
20,000
39,382
70,000
40,165
75,000
40,203
80,000
40,243
SHARING 193,350
455,024
0
0
0
ROAD USE TAX 1,690,110
CDBG TRANSFERS
2,010,090
1,691,174
1,763,131
2,077,272
0
PROPERTY TAX TRANSFER 637,655
UDAG FUNDS
68,398
675,817
90,000
705,539
90,000
733,759
90,000
763,111
0
PERPETUAL CARE 6,511
0
15,162
81,474
5,000
80,744
5,200
81,276
5,400
CABLE TV CHARGEBACK 261414
TRANSFER FROM ENTERPRISE FUND 205,189
TRANSFER FROM
13,936
212,000
22,050
215,000
22,693
215,000
23,362
215,000
RESERVES 0
25,000
0
0
0
MISCELLANEOUS TRANSFER 37,210
7,040
36,740
36,740
33,200
GRAND TOTAL 15,082,023
16,416,543
16,830,066
17,341,638
18,343,008
45
a
GENERAL FUND
r'L
L
EXPENDITURES
SUMMARY
FY87
FY88
FY89
FY90
FY91
ACTIVITY
ACTUAL
ESTIMATE
PROPOSAL
PROJECTION
PROJECTION
CITY COUNCIL
291,655
122,561
61,702
62,477
63,538
CITY CLERK
106,304
132,392
125,297
143,246
133,192
CITY ATTORNEY
193,783
213,976
224,195
230,916
240,282
ECONOMIC DEVELOPMENT
CITY MANAGER
0
188,125
75,475
187,398
81,474
202,008
80,744
202,465
81,276
217,656
HUMAN RELATIONS
95,861
150,924
147,229
152,915
159,479
BROADBAND TELECOMMUNICATIONS
101,452
88,820
105,979
103,185
102,272
FINANCE ADMINISTRATION
173,254
178,775
190,453
198,380
207,046
ACCOUNTING & REPORTING
257,017
271,707
277,377
288,792
3011626
CENTRAL PROCUREMENT & SERVICES
198,256
194,857
195,687
204,463
211,995
TREASURY
290,804
308,957
305,731
319,628
332,895
WORD PROCESSING
125,487
133,867
134,667
140,873
145,007
DATA PROCESSING
97,007
117,696
108,701
124,095
117,100
ESCROW INVESTMENTS
1,068
0
0
0
0
RISK MANAGEMENT
586,245
1,025,680
660,258
726,284
798,912
GOVERNMENT BUILDINGS
183,759
172,684
175,267
182,570
192,126
CIVIL RIGHTS
35,864
36,664
40,839
41,507
44,348
NON -OPERATIONAL ADMINISTRATION
849,830
1,373,253
1,695,306
1,810,627
1,949,941
BBT EQUIPMENT REPLACE. RES.
13,765
0
0
0
0
P.P.D. ADMINISTRATION
89,831
107,858
108,452
121,498
126,705
URBAN PLANNING & DEVELOPMENT
165,111
141,533
148,199
152,748
159,402
ENGINEERING
225,604
387,495
315,300
310,709
324,208
PUBLIC WORKS ADMINISTRATION
82,847
90,305
93,609
97,488
101,693
C.B.D. MAINTENANCE
59,113
81,814
88,249
85,117
89,554
ENERGY CONSERVATION
16,376
17,754
18,903
19,674
20,501
POLICE ADMINISTRATION
157,043
167,710
185,377
179,063
186,609
POLICE PATROL
1,757,359
1,939,080
2,014,519
2,098,452
2,191,394
POLICE CRIMINAL INVESTIGATION
254,155
249,521
267,448
276,358
288,503
POLICE RECORDS & IDENT.
269,285
292,150
360,358
337,006
350,122
SCHOOL CROSSING GUARDS
28,583
30,050
35,976
34,618
36,003
FIRE DEPARTMENT
2,034,732
2,532,858
2,253,182
2,334,866
2,429,884
ANIMAL CONTROL
132,375
144,384
158,168
163,752
169,869
H.I.S. ADMINISTRATION
78,701
90,757
89,514
93,246
97,354
BUILDING INSPECTION
170,249
183,754
190,121
200,541
208,402
HOUSING INSPECTION SERVICES
116,295
123,418
130,742
135,977
142,211
PUBLIC SAFETY WELLNESS
81452
0
0
0
0
FIRE VEHICLE REPLACEMENT
0
0
25,900
0
182,700
TRAFFIC ENGINEERING
634,759
627,093
617,800
643,825
672,707
STREET SYSTEM MAINTENANCE
1,178,957
1,398,242
1,184,292
1,230,686
1,516,568
FORESTRY/HORTICULTURE
129,438
124,467
124,295
129,117
134,749
CEMETERY
126,200
141,723
143,729
155,265
156,089
RECREATION
737,771
909,294
1,111,039
1,127,824
1,170,783
PARKS
446,690
483,556
543,215
546,405
564,309
LIBRARY
1,258,168
1,311,396
1,3741253
1,424,090
1,483,434
PARKS & RECREATION ADMIN
88,188
88,962
97,270
101,241
105,570
SENIOR CENTER
220,872
232,387
299,804
253,694
259,104
RECREATION FACILITIES RESERVE
1,766
58,500
0
0
0
LIBRARY A. V. EQUIP. REPLACE.
2,600
0
0
0
0
PARK LAND ACQUISITION RES
86
90,000
0
0
0
^_
�\
GRAND TOTAL
14,261,142
16,831,747
16=711,884
17,266,427
18,467,118
46
TOTAL
tr
ADMINISTRATIVE RECEIPTS SUMMARY 4
FY87
ACTUAL
FY88
ESTIMATE
FY89
PROPOSAL
FY90
PROJECTION
FY91
PROJECTION
1,062,306
1,656,797
1,383,642
1,633,072
1,854,184
379,159
513,520
610,929
626,244
657,638
30,447
13,027
28,416
13,800
28,416
13,800
28,416
13,800
28,416
13,800
0
86,718
400,000
82,418
400,000
88,670
400,000
88,670
'
488,670
95,133
117,228
108,800
108,800
108,800
188,896
162,000
162,000
162,000
162,000
631
549,551
1,000
564,726
884
600,375
884
610,509
884
634,068
22,806
299,550
27,444
277,794
28,267
277,794
29,115
277,794
29 989
277,794
56,036
56,000
56,000
56,000
56,000
3471428
333,353
333,353
333,353
333,353
54,929
52,635
56,100
57,222
58,366
65,564
100,000
70,534
70,534
70,534
85,167
96,298
109,640
114,480
121,349
193,350
10,000
0
0
0
0
68,398
90,000
90,000
90,000
0
0
81,474
80,744
81,276
12,963
0
5,463
5,463
5,463
205,189
212,000
215,000
215,000
215,000
40,686
----------
11,859
----------
11,029
----------
11,067
----------
11,107
----------
3,789,536
4,785,686
4,732,170
5,013,167
5,298,691
47
NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS
48
CITY
COUNCIL
Q{J
C4
RECEIPTS
AND EXPENDITURES SUMMARY
-- FY89
BUDGET --
FY87
FY88
DEPT
CITY MGR
FY90
FY91
EXPENDITURES:
ACTUAL
ESTIMATE
REQUEST
PROPOSAL
PROJECTION
PROJECTION
PERSONAL SERVICES
36,088
36,088
36,088
36,088
36,088
36,088
COMMODITIES
341
500
400
400
413
429
SERVICES AND CHARGES
CAPITAL
255,226
78,473
80,214
25,214
25,976
27,021
OUTLAY
0
--------0 -----500
7 ,500
0
--------
0
---------
0
0
TOTAL
291,655 __122,561
-
__116,702
61,702
__
---------
__-62,477
---------
63,538
__-
NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS
48
CITY COUNCIL
PROPOSAL FOR FY89
PERSONAL SERVICES:
CAPITAL OUTLAY:
--- FTE ---
FY88 FY89 $
CITY COUNCIL 6.00 6.00 30,077 NONE
MAYOR 1.00 1.00 6,011
TOTAL TOTAL
7.00 7.00 36,088
NONE
d
TRANSFER TO:
TOTAL
49
m
9
NE
CITY CLERK
PROGRAM DIVISION STATEMENT
PURPOSE:
As the Council -appointed recording and record-keeping officer of the City, the Clerk exercises the powers
and performs the duties provided or prescribed by State law, the City Charter and the Municipal Code. This
includes preparation, maintenance and dissemination of records of Council meetings and resulting proceed-
ings; filing and safe -keeping of deeds, abstracts, contracts, resolutions and ordinances, project folders,
subdivision folders; providing technical assistance for Council, staff and the public by responding to
requests for retrieval of information or interpretation of established City policies and procedures;
providing of required services for City elections; and receiving routing and finalizing of all submissions
to P&Z Commission. The City Clerk is custodian of the City Seal, certifies or notaries documents and
testifies in court if necessary.
OBJECTIVES:
I. Continue to provide basic services at the current level, in compliance with legal requirements.
2. Continue training in procedures and improvement of delivery of services.
3. Continue reducing retention space and storage problems by microfilming.
4. Continue computerization of reference index, licenses and permits; and explore conversion of cemetery
lot information .
5. Continue to utilize the automatic retrieval system.
6. Continue to improve records management operations.
50
PERFORMANCE MEASUREMENTS:
1. Regular Council meetings attended, minutes provided
Special formal meetings attended, minutes provided
Informal Council meetings attended, minutes provided
Executive sessions attended, regular minutes provided
Legal notices posted
Official Council minutes published
Ordinances finalized and published
Resolutions finalized
Notices published
Cigarette licenses issued
Liquor, Beer & Wine licenses processed - reg./Sunday
Cemetery deeds recorded and issued
Sound permits
Planning & Zoning applications accepted
Planning & Zoning applications finalized
Supplements issued/number of pages for servicing
350 City Codes
Candidate nomination papers checked for Council election
Taxicab licenses issued or exchanged
Taxicab Driver permits issued
Applications for Boards & Commissions processed
Microfilming - number of images processed
No. of computer subjects indexed
CALENDAR YEARS
Thru
Sept.
1983 1984 1985 1986 1987
25 27 24 24 17
30 4 11 10 4
72 44 49 41 21
29 23 20 23 14
519 443 418 231 178
55 29 31 29 17
68 61 54 30 37
423 332 360 346 249
349 323 157 149 84
143 156 153 152 138
120/86 133/85 147/110 130/103 118
26 13 14 30 19
10 1 x 2 5
55 53 28 35 32
24 19 12 8 15
5/279 4/532 4/606 3/210 2/125
11 x 6 x 7
21 17 16 20 17
99 92 50 32 19
144 124 84 50 64
19,487 7,810 130,147** 41,331 15,620
8,983 8,898 9,349 6,897 5,671
**Figure reflects all documents previously housed in retention room storage.
51
'a
CITY CLERK
RECEIPTS AND EXPENDITURES SUMMARY
EXPENDITURES:
FY67
ACTUAL
FY88
ESTIMATE
- FY89
REQUEST
BUDGET --
POSAL
PROPT
PROJECTION
PROJECTION
PERSONAL SERVICES
COMMODITIES
83,532
721
91,452
1 216
98,058
98,058
102,225
106,722
SERVICES AND CHARGES
CAPITAL OUTLAY
19,950
2,101
39;554
yj'628
1,021
23,628
1,052
39,969
1 094
------
170
3'590
2 590
25,376
TOTAL
106,304
---------
---------
132,392
---------
----- ---
125--
, 297
125 297
_________
143,246
-----
133,192
NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS
52
CITY CLERK
PROPOSAL FOR FY89
PERSONAL SERVICES:
NONE
P
TRANSFER TO:
TOTAL
aIs]
L
CAPITAL OUTLAY:
2 WORKSTATIONS 2,090
1 LATERAL FILE 500
TOTAL 2_590
FY88TEFY89
$
ADMINISTRATIVE CLERK/TYPIST
1.00
1.00
19,527
DEPUTY CITY CLERK
1.00
1.00
24,538
CITY CLERK
1.00
1.00
31,307
SR. CLERK/TYPIST MINUTETAKER (PT)
.25
.25
5,039
BENEFITS
17,647
TOTAL
3.25
3.25
98,058
NONE
P
TRANSFER TO:
TOTAL
aIs]
L
CAPITAL OUTLAY:
2 WORKSTATIONS 2,090
1 LATERAL FILE 500
TOTAL 2_590
LEGAL DEPARTMENT
PROGRAM DIVISION STATEMENT
DIVISION PURPOSE:
The Legal Department (a) represents the City in litigation in all courts and before administrative
agencies; (b) provides legal advice, opinions and services to the City Council, Manager, Clerk, Department
Heads, Staff and City Commissions; (c) prepares ordinances and legal documents for the City. The City
Attorney has responsibility for the administration of the Legal Department.
OBJECTIVES:
1. Continue to provide prompt, objective, quality legal services to City Council, Manager, Clerk, staff,
Boards and Commissions.
2. Keep abreast of rapidly developing and changing areas of municipal law, such as tort liability.
3. Represent the City objectively and effectively in litigation.
4. Maintain communications with Department and Division heads in order to render preventive legal advice
before problems occur.
NEW OBJECTIVES:
1. Assist in implementing the City's new self-insurance program.
2. Implement computer technology in the office:
a) to develop a tort claim and litigation recordkeeping system to further document the cost of such
services to the City;
b) to improve the document generation and word processing capabilities of the office;
c) to improve, increase the frequency of, and reduce preparation time for Legal Department reporting
(Activity Report, annual tort claim and litigation report);
d) to develop an index (database) for Legal Department generated legal opinions and lawsuit briefs.
PERFORMANCE MEASUREMENTS:
The work of the Legal Department is either proactive (advising, counseling, and assisting the City Council,
City Manager, Department Heads, Boards and Commissions) or reactive (responding to actions of third
parties, defending the City's actions).
The true measure of the performance of the Legal Department is thus threefold: First of all, the degree
to which it assists in the quick and troublefree effectuation of City programs and policies by anticipat-
ing, and counseling ways to avoid legal problems; secondly, the efficacy of the Department before courts
and administrative agencies in explaining, advancing, or defending City policies and programs; and finally,
V the timely performance of quality legal work (advice, opinions, review or preparation of documents).
K
54
CITY ATTORNEY
NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS
55
P
RECEIPTS
AND EXPENDITURES SUMMARY
-- FY89
BUDGET --
FY87
FY88
DEPT
CITY MGR
FY90
FY91
EXPENDITURES:
ACTUAL
ESTIMATE
REQUEST
PROPOSAL
PROJECTION
PROJECTION
PERSONAL SERVICES
174,078
180,713
185,058
185,058
192,870
201,277
COMMODITIES
71410
91289
9,137
9,137
9,411
9,787
SERVICES AND CHARGES
10,719
22,964
41,400
27,900
28,335
28,918
CAPITAL OUTLAY
1,576
--------- ----1
010
1,010
11,100
---------
2,100
---------
300
------300
300
------300
TOTAL
193,783
213,976
246,695
224,195
230,916
240,282
NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS
55
P
FT
CITY ATTORNEY
PROPOSAL FOR FY89
NONE
TRANSFER TO:
TOTAL
56
PERSONAL SERVICES:
CAPITAL OUTLAY:
--- FTE ---
FY88
FY89
$
ADMIN. SEC.
ASST. CITY
- LEGAL
ATTORNEY I
1.00
1.00
1.00
1.00
23,628
30,416
REMODEL RECEPTION AREA
MICROCASSETTE
1,800
ASST. CITY
CITY ATTORNEY
ATTORNEY II
1.00
1.00
42,893
RECORDER
MICROCASSETTE TRANSCRIBER
200
TEMPORARIES
1.00
1.00
56,670
______ _
BENEFITS
-----
-----
2 1453
TOTAL
2,100
---------
TOTAL
4.00
4.00
---------
185,060
NONE
TRANSFER TO:
TOTAL
56
ECONOMIC DEVELOPMENT
PROGRAM DIVISION STATEMENT
PURPOSE:
Promote the economic prosperity and welfare of Iowa City. Expand the non-residential tax base in Iowa City
by encouraging business expansions and seeking new industries and other major employers compatible with the
community's labor force.
OBJECTIVES:
I. Develop plans and policies for specific economic development issues.
2. Assist the Iowa City Area Development Group, Inc. in promoting Iowa City as a site for business
locations and expansions.
3. Promote a cooperative relationship with the University of Iowa to support projects of mutual benefit
affecting the economic climate of the community.
4. Respond to requests for information regarding community socio-economic data and services/facilities for
economic development.
5. Monitor performance of contracts/agreements for economic development incentive programs.
6. Maintain a current data base to reflect changes in community economic trends and conditions.
7. Complete disposition of urban renewal parcels and assist in program closeout.
B. Facilitate the redevelopment of downtown properties.
9. Provide continued staff support to the Design Review Committee.
PERFORMANCE MEASUREMENTS:
Preparation of grant/loan applications for economic development assistance programs.
Completion of projects and activities in a timely manner.
Rapid response to requests for information.
u
57
-a
s
ECONOMIC DEVELOPMENT
RECEIPTS AND EXPENDITURES SUMMARY
EXPENDITURES:
FY87
ACTUAL
FY88
ESTIMATE
DEPT9
REQUEST
BCIITYTMGR
PROPOSAL
FY90
FY91
PROJECTION
PROJECTION
PERSONAL SERVICES
COMMODITIES
0
0
31,589
33,844
33,844
35,198
36,611
SERVICES AND CHARGES
CAPITAL OUTLAY
0
202
43,6960
390
47,483900
390
46,479500
401
45,1450
418
44,2470
p
---------
---------
TOTAL
0
75,475
---------
82,554
---------
81,474
---------
80,744
---------
81,276
NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS
T
PERSONAL SERVICES:
ASSOCIATE PLANNER
BENEFITS
TOTAL
NONE
ECONOMIC DEVELOPMENT
PROPOSAL FOR FY89
CAPITAL OUTLAY:
--- FTE --
FY88 FY89
$
1.00 1.00
29,875 WORKSTATION
- __
31969
_ _
1.00 1.00
33,844 TOTAL
TRANSFER TO:
TOTAL
59
490
------490
CITY MANAGER
PROGRAM DIVISION SIATEMENr
PURPOSE:
The City Manager supervises implementation of policy and procedure as directed by the City Council through
the coordination and supervision of operations in all City Departments and advises the City Council on
matters relating to the planning, development, and current operating status of all City departments. The
City Manager professionally advises, directs and evaluates Department [leads dnd other management personnel
in their respective functions in a manner consistent with current and future community needs and in
conformity with the dictates of existing laws, established policies and procedures, and the City's
Comprehensive Plan.
OBJECTIVES:
1. Develop and administer City fiscal program through preparation of the Capital Improvements Program and
the FY90 Operating Budget for certification by March 15, 1909.
2. Timely dissemination of relevant information to City Council, staff, and the general public.
3. Advise and direct department and division administrators to facilitate timely and efficient completion
Of assigned projects and programs according to the dictates of City Council policy.
4. Regular evaluation of all departmental progress and annual evaluation of all Department Heads.
PERFORMANCE MEASUREMENT:
General measurement of performance is reflected in the performance level of all departments and divisions.
The City Council evaluates the City Manager annually based upon timely and efficient city-wide operations
consistent with established Council policy.
60
M
u
a
NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS
61
CITY MANAGER
RECEIPTS
AND EXPENDITURES SUMMARY
-- FY89
BUDGET --
FY87
FY88
DEPT
CITY MGR
FY90
FY91
EXPENDITURES:
ACTUAL
ESTIMATE
REQUEST
PROPOSAL
PROJECTION
PROJECTION
PERSONAL SERVICES
151,988
161,217
170,281
170,281
177,400
185,020
COMMODITIES
21272
2,253
2,375
2,375
2,447
2,545
SERVICES AND CHARGES
33,120
23,293
29,502
29,352
22,618
30,091
CAPITAL OUTLAY
724
635
0
0
0
0
TRANSFERS OUT
21
0
0
0
0
0
TOTAL
188,125
187,398
202,158
202,008
202,465
217,656
NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS
61
PERSONAL SERVICES:
ADMIN. ASST. - CITY MANAGER
ASSISTANT CITY MANAGER
CITY MANAGER
TEMPORARIES
BENEFITS
TOTAL
a
CITY MANAGER
PROPOSAL FOR FY89
--- FTE ---
FY88
FY89
$
1.00
1.00
25,710 NONE
1.00
1.00
44,064
1.00
1.00
66,758
1,012
-----
----- ---------
32,737
3.00
3.00
170,281
NONE
TRANSFER TO:
TOTAL
62
CAPITAL OUTLAY:
TOTAL
HUMAN RELATIONS
PROGRAM DIVISION STATEMENT
PURPOSE:
The Human Relations Department provides technical and support services to City departments and employees
which include: employee recruitment and selection; administration of the classification, compensation,
performance evaluation systems, and the Affirmative Action Program; labor contract administration and
assistance with negotiations; coordination of employee training and development; employee assistance
services and related personnel activities. The Human Relations Department works in conjunction with the
Civil Service Commission.
OBJECTIVES:
1. Provide suitable applicant pools on a timely basis following notice of position vacancy.
2. Further the principles of Affirmative Action in City employment by assisting in the establishment and
review of Affirmative Action goals and objectives for every department. Revise the current Affirmative
Action Report to more accurately measure the effectiveness of the City's Affirmative Action efforts.
3. Respond to all employee inquiries and/or requests for assistance with benefits on a timely basis.
4. Assist supervisors in employee relations matters to resolve problems/questions in a timely manner
consistent with applicable labor agreements and City practices and policies.
5. Assist in labor contract negotiation and collect negotiations data by December 1, 1988.
6. Provide an in-house training program for supervisory and non -supervisory employees with an emphasis on
Affirmative Action topics for all employees and labor contract administration for supervisors.
7. Continue to provide wellness services to all employees. Research alternatives to current wellness
options to involve non -participating employees.
8. Update job descriptions and performance evaluations as positions are vacated and filled.
9. Ensure compliance with Federal laws and recordkeeping requirements.
PERFORMANCE MEASUREMENT:
Applications Processed
Workforce Minority Representation (%)
Positions Filled Internally -Permanent
Positions Filled Externally -Permanent
Reclassification Requests
Training Conducted (hours)
Employee Wellness Participation
Performance Evaluation Forms Developed/
Revised
Job Descriptions Revised
FY82
FY83
FY84
FY85
FY86
FY87
1,627
2,781
2,404
3,701
1,998
1,712
3.9%
4.6%
4.8%
5.9%
5.2%
4.4%
31
45
48
65
56
29
21
19
12
9
17
10
7
5
11
4
6
4
70
46
84
45
37
10*
NA
NA
NA
NA
163
208
I4A
NA
NA
NA
58/97
0*
NA
NA
NA
NA
4
5
* Due to implementation of a variety of federal mandates this project was put on hold.
63
P
FW
4
io
P
HUMAN RELATIONS
NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS
64
RECEIPTS AND EXPENDITURES SUMMARY
-- FY89
BUDGET --
EXPENDITURES:
ACTUAL
ESTIMATE
REQUEST
PROPOSAL
PROJECTION
PROJECTION
PERSONAL SERVICES
COMMODITIES
75,377
93,760
98,982
98,982
103,184
107,720
SERVICES AND CHARGES
1,562
18,758
3,683
53,481
4,056
42,971
4,056
42,971
4,179
44,295
4,345
46,107
CAPITAL OUTLAY
164
0
1,220
1,220
1,257_
1,307
TOTAL
95_861
150_924
147_229
147_229
152_915
159_479
NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS
64
PERSONAL SERVICES:
PERSONNEL ASSISTANT
PERSONNEL ADMINISTRATOR
TEMPORARIES
BENEFITS
TOTAL
M
NONE
HUMAN RELATIONS
PROPOSAL FOR FY89
CAPITAL OUTLAY:
--- FTE ---
FY88 FY89 $
2.00 2.00 44,932 2 OFFICE CHAIRS
1.00 1.00 36,292 1 TYPEWRITER
_____ ___ ---17_458 TOTAL
3.00 3.00 98,982
TRANSFER TO:
TOTAL
65
490
------730
---_1,220
I :A
CIVIL SERVICE COMMISSION
PROGRAM DIVISION STATEMENT
PURPOSE:
The function of the Civil Service Commission is the implementation of the Iowa Civil Service Code for City
employees in covered positions. The Commission is empowered to certify applicants as qualified for
appointment to Civil Service positions within City employment and to provide appeal rights for covered
employees in all matters related to suspension, demotion or discharge.
OBJECTIVES:
1. Certify lists of candidates eligible for appointment to Civil Service positions.
2. Maintain current promotional lists for all Police and Fire Department positions.
3. Conduct hearings upon notice of appeal and within time limits specified by Iowa Code.
4. Increase the expertise of Commission members in recommending and participating in selection proce-
dures.
5. Continue the use of assessment center techniques in selection procedures to the extent possible within
staffing constraints.
9.9
a
u
P
BROADBAND TELECOMMUNICATIONS
PROGRAM DIVISION STATEMENT
PURPOSE:
The Broadband Telecommunications Specialist (BTS) facilitates and oversees the continued operation of the
Broadband Telecommunications Network (BTN) for the City in cooperation with the Broadband Telecommunica-
tions Commission (BTC) so as to maximize the benefits of cable television to the City of Iowa City. The
position monitors and oversees the cable company and the BTN and facilitates and coordinates BTN uses,
especially access channel programming services, government channel 29 programming and institutional and
interactive applications of cable.
OBJECTIVES:
1.
2.
3.
4.
5.
91
Continued investigation and/or resolution of citizen complaints within 30 days.
Monitor BTN progress and development, including interconnections.
Assure pertinent BTN information is available for public inspection upon reasonable request.
Advise, assist, facilitate and promote the funding, operation and usage of access channels.
Identify, contact, train and/or assure training of potential access channel users; produce, supervise
and/or assist in the production of access channel programning, especially for Government Access Channel
29.
Continue staffing support for the Broadband Telecommunications Commission.
NEW DIVISION OBJECTIVES:
1. Facilitate development of the NPO (Non -Profit Organization) for the administration and operation of the
access center.
PERFORMANCE MEASUREMENTS:
Access Channel Growth (Mrs, per mo. on Ch.)
A. Library Ch. 20
B. Public Acces Ch. 26
C. Educational Ch. 27
D. Government Ch. 29 (Variety and quality
upgraded with govt. programs tape exchange
with other agencies).
*672 hours equals 24 hours per day
67
Proj. Proj.
FY83 FY84 FY85 FY86 FY87 FY88 FY89
320 672* 672* 672* 672* 672* 672*
200 100 150 200 250 160 160
40 200 225 250 275 300 350
400 672* 672* 672* 672* 672* 672*
NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS
68
BROADBAND TELECOMMUNICATIONS
RECEIPTS AND EXPENDITURES SUMMARY
-- FY89
BUDGET --
FY87
FY88
DEPT
CITY MGR
FY90
FY91
EXPENDITURES:
ACTUAL
ESTIMATE
REQUEST
PROPOSAL
PROJECTION
PROJECTION
PERSONAL SERVICES
51,121
1,744
50,083
2,321
59,233
2,734
59,233
2,734
61,669
2,816
64,250
2,928
COMMODITIES
SERVICES AND CHARGES
22,173
18,940
13,876
18,072
12,106
11,357
CAPITAL OUTLAY
TRANSFERS OUT
0
--17,476
0
-
350
30,550
350
25_ 590
---
361
26_ 233
---
375
23,362
---
TOTAL
---26,414
101,452
88,820
106,743
105,979
103,185
102,272
NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS
68
u
BROADBAND TELECOMMUNICATIONS
PROPOSAL FOR FY89
PERSONAL SERVICES:
--- FTE ---
FY88 FY89 $
BROADBAND TELE. SPECIALIST 1. .00 100 34,274
PRODUCTION COORDINATOR - BTC (PT) .75 .75 16,073
TEMPORARIES 450
BENEFITS
----- ----8_436
TOTAL 1.75 1.75 59,233
TRANSFER TO:
CAPITAL OUTLAY:
TEXT EDITOR -WORD PERFECT
TOTAL
REPAY LOAN FROM GENERAL FUND 5,463
PUBLIC ACCESS EQUIP. RESERVE 31540
1/2 LIBRARY A.V. COORD. 16,587
TOTAL 25,590
69
----- 350
_350
U_.'
064
11W" **I*
BROADBAND TELECOM14UNICATIONS COM14ISSION
PROGRAM DIVISION STATEMENT
The Broadband Telecommunications Commission (BTC) serves as an advisory body to the City Council. The BTC
reviews, evaluates, researches and makes recommendations on policies, rules, regulations, ordinances, and
budgets relating to matters involving cable TV and the grantee. The Commission resolves disputes between
all conflicting parties concerning cable TV. The Commission ensures that all rules, records and rates
pertaining to cable TV are available for public inspection, and exercises broad responsibility for the
development of cable TV policies, especially ensuring maximum utilization of the local access cable TV
programming of the public, government and educational access channels.
OBJECTIVES:
1. Ongoing review of regulations, legislation and rules concerning cable TV and grantee and recommenc
action to City Council.
2. Provide a forum for resolution of disputes, act as mediator and establish and administer sanctions as
necessary to ensure compliance with franchise agreement.
3. Ensure all rates, rules, regulations and policies involving cable TV are available for public inspec-
tion.
4. Develop ongoing rules, policies and recommendations as necessary to ensure the best cable system and
access channel usage for the Iowa City community; confer and advise on matters of interconnection with
the Iowa City BTN.
5. Investigate, recommend and/or assist in the development of future cable directions and applications.
70
M
FINANCE ADMINISTRATION
PROGRAM DIVISION STATEMENT
PURPOSE:
Provide supervisory and secretarial support for the Finance Department, and coordinate the annual budget
process, the risk management program for all City departments, and daily investment activities. Supervise
the preparation of accurate and timely financial information which can be utilized effectively by the City
Council and City staff in making managerial decisions, and supervise and monitor centralized support
services and the Parking Systems.
GENERAL OBJECTIVES:
1. Assure adequate budgetary control by reviewing and controlling all budget amendments and continuing to
monitor all receipts and expenditures.
2. Coordinate risk management program of risk analysis, insurance purchases and claims analysis.
3. Annually update financial trends and five year financial projections.
4. Monitor Finance Divisions' performance on respective Division Objectives.
PERFORMANCE MEASURES:
1. Timely reports to City Manager on budget amendment requests and any problem areas in receipts or
expenditures.
2. Coordination with Safety Committee, annual analysis of insurance portfolio, quarterly claim reports
with analysis of losses.
3. Preparation of financial projections and financial trends report for use by management and City
Council.
4. Performance of Finance Divisions on their respective objectives.
71
' FINANCE ADMINISTRATION
G RECEIPTS AND EXPENDITURES SUMMARY
E�
EXPENDITURES:
FY87
ACTUAL
FY88
ESTIMATE
DEPT9
REQUEST
BUDGCIITYTMGR
FY90
FY91
PROPOSAL
PROJECTION
PROJECTION
PERSONAL SERVICES
COMMODITIES
157,949
165,303
1,262
176,382
176,382
183,847
191,893
SERVICES AND CHARGES
CAPITAL OUTLAY
11 700
2 555
21
11 035
1,225
11 531
1,225
11,531
1,263
11,916
1,313
12,432
----
____1,175
1,315
11315
1,354
11,408
TOTAL
173,254
178,775
190,453
---------
190,453
---------
198,380
-----�---
207,046
NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS
72
c
M
FINANCE ADMINISTRATION
PROPOSAL FOR FY89
PERSONAL SERVICES:
CAPITAL OUTLAY:
--- FTE ---
FY88
FY89
$
ADMIN. SEC.- FINANCE
SR. ACCOUNTANT - FINANCE ADMI
1.00
1.00
1.00
24,516
2 VISITOR CHAIRS
ASST. FINANCE DIRECTOR
FINANCE
1.00
1.00
1.00
28,494
36,071
COMPUTER WORKSTATION -SECRETARY 450
865
DIRECTOR
TEMPORARIES
1.00
1.00
581600
_
TOTAL
OVERTIME
1 315
BENEFITS
28,434
TOTAL
4.00
4.00
176,382
NONE
TRANSFER TO:
TOTAL
13
t
c
PURPOSE:
ACCOUNTING AND REPORTING
PROGRAM DIVISION STATEMENT
The purpose of the Accounting and Reporting Division is accurate and comprehensive accountability and
reporting of the financial activities for all City operations and divisions.
OBJECTIVES:
1. Establish and maintain accountability for federal and state assisted projects.
2. Provide accounts payable, payroll, and housing authority disbursement processing services in an
effective and timely manner.
3. Coordinate the annual City audit and annual federal compliance audit and produce a comprehensive annual
financial report in a timely and cost effective manner.
PERFORMANCE MEASURES:
GRANTS/PROJECTS
1. Year
Federal
State
Other
Audited
Grants
Grants
Grants/Projects
FY83
25
7
3
FY84
23
7
4
FY85
29
11
5
FY86
30
12
3
FY87
30
7
1
This work requires 75% of one staff member's time.
2. Check Type:
N Checks:
FY83
FY84
FY85
FY86
FY87
ACCOUNTS
PAYABLE
Issued
b Amt.
8,053
20,820,750
9,747
24,038,576
11,019
28,660,618
11,258
29,780,842
12,887
29,875,043
74
Total
35
34
45
45
38
HOUSING
PAYROLL
Issued
b Amt.
15,783
9,064,264
16,742
9,975,212
15,675
10,515,399
18,157
11,223,833
14,317
11,455,168
74
Total
35
34
45
45
38
HOUSING
AUTHORITY
Issued
E Amt.
2,270
1,334,890
2,329
2,224,670
2,455
1,280,477
3,091
2,141,431
2,841
1,495,984
9
a
3. Annual Audits and Comprehensive Annual Financial Report Production
75
Average
Year
Audit
Audit
CAFR
Cost
**Certificate
Audited
Cost
Hours
Available
Per Hour
Award
FY83
$44,040
994.7
06/05/84
$44
No
FY84*
26,000
684.9
12/17/84
38
No
FY85
34,500
956.5
12/16/85
36
Yes
FY86
34,880
1,036.5
12/12/86
34
Yes
FY87
36,275
*A federal compliance audit was
not done for
fiscal year 1984.
**Government
Finance Officer's
Association
Certificate
for Achievement
for Excellence in Financial
Reporting.
75
�,
w
ACCOUNTING &
REPORTING
RECEIPTS
AND EXPENDITURES SUMMARY
FY87
FY88
- FY89
DEPT
BUDGET --
CITY MGR
FY90
FY91
EXPENDITURES:
ACTUAL
ESTIMATE
REQUEST
PROPOSAL
PROJECTION
PROJECTION
PERSONAL SERVICES
207,540
1,680
224,743
2,153
230,094
2,189
230,094
21189
240,035
2,255
250,863
2,344
COMMODITIES
SERVICES AND CHARGES
48,052
43,730
44,229
44,229
451611
47,492
CAPITAL OUTLAY
-255
1,081
865
865
891
_ _927
TOTAL 257,017 271,707 277,377 277,377 288,792 301,626
NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS
76
b
ACCOUNTING & REPORTING
PROPOSAL FOR FY89
PERSONAL SERVICES:
NONE
V
TRANSFER TO:
TOTAL
77
CAPITAL OUTLAY:
COMPUTER WORKSTATION -SR. ACCT. ------865
TOTAL ------865
--- FTE ---
FY88
FY89
$
SR OACCOUNTRCLERKCCOACCOUNTIN
1.00
1.00
22,390
ADMIN.ACCT.CLERK-ACCOUNTING
2.00
2.00
45,692
ACCOUNTANT
SR. ACCOUNTANT -ACCOUNTING
1.00
1.00
1.00
1.00
19,424
CONTROLLER
1.00
10
.0
25883
,
37,176
SR. ACCOUNTANT -ACCOUNTING (PT)
.50
.50
12,690
OVERTIME
500
BENEFITS
46,854
TOTAL
7.50
7.50
230,094
NONE
V
TRANSFER TO:
TOTAL
77
CAPITAL OUTLAY:
COMPUTER WORKSTATION -SR. ACCT. ------865
TOTAL ------865
CENTRAL PROCUREMENT & SERVICES
PROGRAM DIVISION STATEMENT
PURPOSE:
The function of the Central Procurement and Services Division is to provide all departments of the City
with centralized support services including procurement, office supplies, telephone and radio connunica-
tions, inside and outside printing, mail, general information, and photo identification cards.
OBJECTIVES:
1. Provide an annual report that reflects cost effectiveness of the Central Procurement & Services
Division.
2. Advise, assist, facilitate and promote efficient Procurement and use of Central Services.
3. Respond to all inquiries and/or requests for assistance on a timely basis.
NEW OBJECTIVE:
1. Evaluate telephone equipment throughout City offices and recommend replacement within existing budgets
by June 1989.
PERFORMANCE MEASUREMENTS:
FY80
FY86
%
FY87
Increase Projected
FY80 FY88
Proposed
FY89
Formal Bids Processed
24
96
72*
200
75
75
Orders processed
Funds committed
Print
207
900,000
831
2,962,460
676*
2,404,211
250
230
750
2,500,000
750
2,500,000
Shop (Impressions)
Copier (Impressions)
1,360,000
128,000
1,845,916
687,655
1,945,127
714,477
60
2,000,000
2,000,000
Mail (Pieces)
464,000
263,324
316,670
450
93
720,000
300,000
720,000
300,000
*Purchasing has implemented
demands.
increased
combined bid
and combined
order
techniques to
maximize staffing
78
u
T
NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS
19
CENTRAL
PROCUREMENT & SERVICES
RECEIPTS
AND EXPENDITURES
SUMMARY
- FY89
BUDGET --
EXPENDITURES:
FY87 FY88
ACTUAL ESTIMATE
DEPT
REQUEST
CITY MGR
PROPOSAL
FY90
PROJECTION
FY91
PROJECTION
PERSONAL SERVICES
COMMODITIES
139,561
123,415
129,428
129,428
134,965
140,964
SERVICES AND CHARGES
1, 232
57,068
1,855
63,752
2135
,
65,119
2,135
63,894
2199
,
67,062
2,287
68,498
CAPITAL OUTLAY
395
5,835
230
230
237
246
TOTAL
198,256
194,857
196,912
195,687
204,463
211,995
NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS
19
PERSONAL SERVICES:
SR. CLERK/TYPIST — PURCHASING
*DUPLICATING MACHINE OPERATOR
BUYER
PURCHASING AGENT
CLERK TYPIST—SWITCHBOARD
TEMPO IES
BENEFITS
TOTAL
CENTRAL PROCUREMENT & SERVICES
PROPOSAL FOR FY89
CAPITAL OUTLAY:
--- FTE ---
FY88
FY89
$
1.00
1.00
20,156 OFFICE CHAIR—SR. CLERK TYPIST
.10
.10
2,016
1.00
1.00
24,039 TOTAL
1.00
1.00
36,145
(PT) 1.12
1.12
21,068
-----
----- ---------
24,404
4.22
4.22
129,428
*Partial funding is shown here (see Central Supply & Print Shop).
NONE
u IR
Y
TRANSFER TO:
TOTAL
Rm
0
-- — 230
230
TREASURY
PROGRAM DIVISION STATEMENT
PURPOSE:
The Treasury Division activities include customer service, billing and collection of charges for 14,000
utility customers and approximately 51,050 vehicles receiving traffic violations. City receipts, banking
activity and investment transactions are monitored, recorded and reconciled by Treasury staff. Staff
support is provided for the City of Iowa City Police and Fire Retirement Systems.
OBJECTIVES:
1. Provide customer service
emphasizing good public
relations.
2. Establish procedures for
City for services
efficient,
accurate and
timely billings
ensuring
collection of monies
due the
rendered.
3. Implement cost effective
and providing statistical
measures for City cash
reports as needed.
receipts and
investment transactions maximizing
income
4. Continue to provide member, retirees
Police and Fire Retirement Systems.
benefits,
actuarial and
board administrative
support
for the
PERFORMANCE MEASUREMENT:
Actual
FY84
Actual
FY85
Actual
FY86
Actual
Ist Quarter
Projected
FY87
FY88
FY89
Cash Register Transactions
Utility Billings
48,521
57,404
47,568
51,245
13,404
52,269
Billing Corrections
84,700
195
88,922
125
87,891
88,864
22,593
89,250
Account Changes
6,052
3,101
145
2,806
118
3,135
2g
1,244
112
Hearin Letters
9
Shutoff Notices
8,931
1,571
9,143
9,001
8,092
2,044
3,000
8,258
% Collected
97.8%
1,551
98.3%
1,810
97.9%
1,652
99.6%
333
1,685
Parking Tickets Issued
139,277
152,766
158,252
146,603
99.2%
32,542
99%
135,000
A Tickets Paid
A of Billings Mailed
105,843
52,038
116,356
61,965
106,942
47,173
111,124
54,969
26,106
102,200
% Collected
76%
76.45%
67.6%
75.7%
11,573
80.2%
46,292
76%
Investments at Year End $17,900,971
Average Yield
$16,173,581
$20,247,367
$66,073,658
$63,200,141
$44,200,140
Interest Income $1,807,508
Investment Transactions
10.5%
12.05%
$2,230,976
9.2%
$1,583,031
8.6%
$4,318,336
9%
$889,759
9%
$3,559,040
543
750
280
1,062
204
829
81
a
4 .
0'
Actual Actual Actual Actual Ist Quarter
FY84 FY85 FY86 FY87 FY88
Police & Fire Retirement
#
of Retirees
41
45
48
50
$
of Monthly Benefits
$351,225
$385,946
$417,552
$492,665
#
of Active Members
101
102
101
97
$
Active Members'
Salaries
$2,469,977
$2,590,452
$2,659,359
$2,736,677
*$of
City Contribution
$648,287
$634,155
$615,540
$631,932
*Decreased contribution based on high interest income beginning 1985.
82
p
50
$125,377
101
$652,001
$174,012
Projected
FY89
51
$516,555
101
$2,910,099
$665,720
TREASURY
RECEIPTS AND EXPENDITURES SUMMARY
EXPENDITURES:
FY87
ACTUAL
FY88
ESTIMATE
DEPT 9
REQUEST
SCITY TMGR
PROPOSAL
FY90
PROJECTION
FY91
PROJECTION
PERSONAL SERVICES
COMMODITIES
275,065
2,255
293,091
2,120
312,847
2,470
275,654
287,580
300,632
SERVICES AND CHARGES
CAPITAL OUTLAY
10,695
13,431
9,747
2,470
23,697
2,545
25,476
2 646
25 429
2;789
--_- 315
31910
31910
41027
41,188
TOTAL
--290,804
308_957
-_328_974
305_731
_.319_628
-_332,895
NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS
83
a
9
PERSONAL SERVICES:
TOTAL
NONE
TY
PROPOSALS FOR FY89
--- FTE ---
FY88
FY89
$
3.00
1.50
30;234
1.00
1.00
21,414
1.00
1.00
22,063
1.00
1.00
1.00
1.00
24,039
36,145
275
__ __
_____
57,352
11_00
__
_9_50 -_275_654
TRANSFER TO:
TOTAL
84
CAPITAL OUTLAY:
4FCOMPUTERIWORKSTATIONS
MICROFICHE READER
TOTAL
3,460
250
3,910
WORD PROCESSING CENTER
PROGRAM DIVISION STATEMENT
PURPOSE:
The function of the Word Processing Center is to provide text processing services to all City departments
on a centralized basis. Efficient use of resources is achieved through the use of a centralized dictation
system and word processing equipment. The Word Processing Center aims to serve the unique needs of
individual departments while achieving economies of shared use of equipment by all departments.
OBJECTIVES:
1. Maintain an average monthly turnaround time for centrally dictated work of four or fewer hours, based
on a 25% sampling.
2. Have no more than 3% of total production returned for correction of typographic errors only (excluding
draft documents).
3. Maintain past production levels or exceed them depending on workload.
NEW OBJECTIVE:
1. To expand services beyond the traditional text production into graphics and desk top publishing
services for all departments.
PERFORMANCE MEASUREMENTS:
Est. Est.
FY82 FY83 FY84 FY85 FY86 FY87 FY88 FY89
Average Turnaround 3.1 3.4 3.5 3.4 3.4 3.2 3.3 3.2
(Hours)
% of Total Production
Returned for Typo 2.3 2.7 2.6 2.4 2.3 2.3 2.3 2.3
Correction Only
Average Monthly 2221 2718 2750 2720 2680 2422 2600 2600
Production (Pages)
u
85
0,
EXPENDITURES:
PERSONAL SERVICES
COMMODITIES
SERVICES AND CHARGES
CAPITAL OUTLAY
TOTAL
WORD PROCESSING
RECEIPTS AND EXPENDITURES SUMMARY
-- FY89 BUDGET --
FY87 FY88 DEPT CITY MGR FY90 FY91
ACTUAL ESTIMATE REQUEST PROPOSAL PROJECTION PROJECTION
100,317 105,552 110,707
2,542 2,511 3,110
9,853 10,395 9,950
12,775 15,409 12,150
125,487 133,867 135,917
------- --------- ---------
---------------- ---------
110,707 115,287 120,161
3,110 3,203 3,331
81700 10,228 9,354
12,150 12,155 12,161
134,667 140,873 145,007
------- --------- ---------
------- --------- ---------
NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS
86
M
Y'
M
WORD PROCESSING
PROPOSAL FOR FY89
PERSONAL SERVICES:
CAPITAL OUTLAY:
--- FTE ---
FY88 FY89
$
WORD PROCESSING OPERATOR
WORD PROCESSING SUPERVISOR
3.00 3.00
1.00 1.00
61,703
SOFTWARE UPDATE-WORDPERFECT
TEMPORARIES
29,942
COMPUTER REPLACEMENT
OVERTIME
1,000
285
TOTAL
BENEFITS
17,777
TOTAL
4.00 4.00
110,707
NONE
TRANSFER TO:
TOTAL
ED
12,000
---12_150
DATA PROCESSING DIVISION
PROGRAM DIVISION STATEMENT
PURPOSE:
The purpose of the Data Processing Division is the provision of centralized, on-line data processing for
most City operations.
OBJECTIVES:
1. Maintain statistics which measure usage and growth trends.
2. Continue to maintain current applications and develop new applications as resources permit.
PERFORMANCE MEASUREMENTS:
GRANTS/PROJECTS
1. Determine growth trends:
Video Display Central Processing
#Tasks # Printed Terminal Usage Unit Usage
Processed Jobs (in 24 -hr. days) (in 24 -hr. days)
FY87 459,899 50,945 115.38 101.96
2. Maintain and develop applications:
0
Total Disk
Ratio
#
Total Data
Storage
% Disk
Ratio of Files
of Disk
# Major
Applications
On-line
Users
Stored
in blocks
Available
(in blocks)
Storage
Used
Stored to
Storage
Application
to User
FY87 21
40
925,507
1,782,144
51.9%
44,072 to 1
23,138 to I
0
PROCESSING
RECEIPTS ANDA EXPENDITURES SUMMARY
EXPENDITURES:
FY87
ACTUAL
FY88
ESTIMATE
DEPT9
REQUEST
ECITYTMGR
PROPOSAL
FY90
PROJECTION
PROJECTION
PERSONAL SERVICES
COMMODITIES;615
55'068
58 222
63,652
63,652
66,337
69,227
SERVICES AND CHARGES
CAPITAL OUTLAY
26;688
37;645
33,383
34;508
36;884
8,050
---
14,214_
12,905
--117,871
2,610
--108,701
12,905
361877
2 500
TOTAL
97_007
_-117_696
117,871
-_108,701
---------
-_124,095
----- ---
117,100
NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS
LE
F
DATA PROCESSING
PROPOSAL FOR FY89
PERSONAL SERVICES:
FY88TEFY89 $
SYSTEMS SPECIALIST 1.00 1.00 24,374
INFORMATION SPECIALIST 1.00 1.00 28,238
BENEFITS 11,040
TOTAL 2.00 2.00 63,652
NONE
TRANSFER TO:
TOTAL
90
CAPITAL OUTLAY:
4 VT320 TERMINALS 1,760
LA50 CHARACTER PRINTER 850
TOTAL 2,610
NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS
91
AGMENT
RECEIPTS ANDKEXPENDITURES SUMMARY
EXPENDITURES:
FY87
ACTUAL
FY88 -- FY89
ESTIMATE REQUEST
BUDGET --
PROPOSAL
PROJECTION
PROJECTION
COMMODITIES
39
0
SERVICES AND CHARGES
CAPITAL OUTLAY
467,861
1,125
1,025,680 660,258
0
660,2580
0
726,284
0
798,912
TRANSFERS OUT
117,226
0 0
p 0
0
0
TOTAL
TOTAL
---------
586,245
--------
--------- --660,258
1,025,680 660 258
_________�
---------
0
---------
660,258
0
---------
726 ,284
---______
__ 0
-------
798,912
NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS
91
9
GOVERNMENT BUILDINGS
PROGRAM DIVISION STATEMENT
PURPOSE:
Provide cleaning and maintenance services in a cost-efficient manner for all assigned City government
buildings, including the Civic Center (except the Fire Department), and offices of the departments of
Planning and Program Development and Public Works.
OBJECTIVES:
1. Take action on government building service requests within one week at least 90% of the time.
2. Continue utilizing the supervisor's monthly evaluation form to rank specific areas.
3. Record and evaluate quarterly all complaints about the condition of buildings to determine where
corrective measures are necessary.
4. Continue to utilize a semi-annual survey which allows each department the opportunity to rate cleaning
performance and identify problem areas.
PERFORMANCE MEASUREMENTS:
1. Attempt to reduce complaints by at least 20% for the year.
2. Strive to achieve at least 90% "Excellent" or "Good" rating on survey implemented in FY88.
92
u
GOVERNMENT BUILDINGS
RECEIPTS AND EXPENDITURES SUMMARY
a
NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS
93
- FY89
BUDGET -
EXPENDITURES:
ACTUAL
ESTIMATE
RE88 QUEST
PROPOSAL
PROJECTION
PROJECTION
PERSONAL SERVICES
COMMODITIES
43,215
7,446
46,504
8,830
49,358
8,999
49,358
8,999
51,473
53,767
SERVICES AND CHARGES
CAPITAL OUTLAY
128,771
117,350
116,910
116,910
91269
121,828
91639
128,720
TRANSFERS OUT
4,327
0
0
0
0
0
0
0
0
0
TOTAL
183_759
172_684
-_175_267
-_175_267
182_570
_-192,126
a
NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS
93
LAG+'
PERSONAL SERVICES:
M.W.I-RECREATION & GVMT BLDGS
TEMPORARIES
BENEFITS
TOTAL
GOVERNMENT BUILDINGS
PROPOSAL FOR FY89
--- FTE -
FY88 FY89
$
2.00 2.00
37,621 NONE
1,988
9,749
2.00 2.00
49,358
NONE
TRANSFER TO:
TOTAL
94
CAPITAL OUTLAY:
TOTAL
m
Y
a
CIVIL RIGHTS
PURPOSE: PROGRAM DIVISION STATEMENT
The Civil Rights Coordinator processes and investigates complaints of discrimination, provides staff
support for the Iowa City human Rights Comnission,and monitors the City's Contract Compliance Program and
Women and Minority Business Enterprise Program. The Civil Rights program goal is to facilitate timely
disposition of all citizens' discrimination complaints and ensure that all citizens are aware of their
civil rights and the community resources available to assist them in exercising those rights.
OBJECTIVES:
1. Investigate formal complaints and submit case summaries to the Legal Department within 120 days.
2. Resolve informal complaints independently or in conjunction with the Commissioners within 30 days.
3. Attend all Commission meetings and provide staff support for the Commission.
4. Monitor the City's contract compliance program.
5. Network and communicate with other local Commissions as well as the State Commission in an effort to
increase the effectiveness of the local Commission.
6. Monitor the City's Women and Minority Business Enterprise Program with an objective of 3% participa-
tion.
7. Coordinate at least one Commissioners' training session.
8. Continue to participate within the Association of Iowa Human Rights Agencies.
9. Complete the investigation and disposition of all housing complaints within 90 days.
10. Reach greater numbers of residents through our speakers bureau for the purpose of apprising these
residents of their rights and responsibilities.
11. Produce 10 cable TV shows during the fiscal year.
NEW OBJECTIVES:
Create a structured outreach program, complete with visuals. Train Commissioners so they are able to
assist with implementation of the program.
PERFORMANCE MEASUREMENTS:
FY82
FY83
FY84
FY85
FY86
FY87
1.
Routine responses to
citizen inquiries
13.41
13.6
23.8
18.8
16.4
15.0
per month
2.
Formal complaints
cases opened
14
11
23
7.4
21
19
cases closed
17
16
18
21
21
20
average time to
legal (months)
2.84
5.62
3.89
5.4
average time to
closure (months)
10.88
15.93
12.4
11.19
9.14
11.8
3.eT�rcent
of total City
purchasing from W/MBE's
0.725%
0.005%
0.0020%
0.06%
0.05%
4.
Contract Compliance -
Affirmative Action
Programs Reviewed
IIA
6
12
15
8
6
E
CIVIL RIGHTS
RECEIPTS AND EXPENDITURES SUMMARY
FY87
EXPENDITURES: ACTUAL
PERSONAL SERVICES 31,267
COMMODITIES
SERVICES AND CHARGES 4,251
CAPITAL OUTLAY 0
TOTAL _-_35,864
FY88
- FY89
BUDGET -
ESTIMATE
REQUEST
PROPOSAL
PROJECTION
PRO90 JECTION
32,776
482
35,624
11170
35,624
11170
37,152
11206
38,809
3,406
3,845
3,845
2,943
1,254
4,071
0
_ 200
200
206
214
36_664
40_839
__-40_839
41_507
44_348
NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS
v
96
CIVIL RIGHTS
PROPOSAL FOR FY89
PERSONAL SERVICES: CAPITAL OUTLAY:
FY88TEFY89 $
CIVIL RIGHTS COORDINATOR 1.00 1.00 28,966 MICROSOFT FILE -DATA BASE
BENEFITS 6,658
----- ----- - TOTAL
TOTAL 1.00 1.00 35,624
NONE
TRANSFER TO:
TOTAL
97
0
T4
-200
200
�V
PURPOSE:
HUMAN RIGHTS COMMISSION
PROGRAM DIVISION STATEMENT
Enforce the City's Human Rights ordinance in an effective and responsible manner and inform and educate the
community regarding non-discrimination and City prohibitions against illegal discrimination.
OBJECTIVES:
1. Continue to solicit speaking engagement requests as an ongoing activity.
2. Attend one civil rights workshop, which may include attending an in-house training program.
3. Conclude work on discrimination complaints within eight weeks from the receipt of the investigative
report.
4. Review the City's non-discrimination ordinance and recommend revisions, if necessary.
5. Review the City's affirmative action reports and make recommendations regarding program implementation.
NEW OBJECTIVE:
1. Develop a structured outreach program which includes visuals and also involves being trained to
facilitate discussions concerning civil rights.
m
P
0
NON-OPE
TIONAL
RECEIPTS RAND EXPENDITURES SUMMARY
EXPENDITURES:FY87
ACTUAL
COMMODITIES
0
SERVICES AND CHARGES
0
CAPITAL OUTLAY
271,258
48,000
TRANSFERS OUT
849,830
CONTINGENCY
0
M
TOTAL 849,830
FY88
ESEPT
TIMATE
-- FY89
REQUEST
BUDGET --
CITY MGR
PROPOSAL
FY90
PROJECTION
FY91
PROJECTION
215 454
35,000
20
215,158
74,000
271,258
48,000
21
280,872
48,000
22
290,971
1,022,799
1,119,301
46 500
1,264,028
1,366,734
48,000
1,491,948
-100_000
_ -
-----,---
--112,000
115,000
119,000
1_373,253 1,454,979 1,695_306 1_810_627 11949_941
NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS
99
ffx4
m
NON -OPERATIONAL ADMINISTRATION
PROPOSAL FOR FY89
PERSONAL SERVICES:
--- FTE ---
FY88 FY89 $
----- ----- ---------
TOTAL .00 .00 0
-------------------
----- --------------
TRANSFER TO:
CITY'S PORTION FOR JCCOG
TRANSIT SUBSIDY
TRANSIT LEVY
AIRPORT SUBSIDY
TOTAL
100
CAPITAL OUTLAY:
REPLACE 1 TORNADO SIREN 13,000
COMPUTER PURCHASE/REPLACEMENT 35,000
TOTAL 48,000
91,193
478,087
610,929
83,819
1,264,028
; ill ; I .'I. I
V
M
PLANNING & PROGRAM DEVELOPMENT ADMINISTRATION
PROGRAI4 DIVISION STATEMENT 00
PURPOSE:
Provide an efficient and effective level of administrative direction and support to the various divisions
of this department and coordinate the efforts of this department in providing staff support to other
departments and agencies responsible for direct public services.
OBJECTIVES:
1. Provide an appropriate allocation of staff resources to enable each division to meet its divisional
objectives.
2. Ensure the timely completion of the divisions' objectives and individuals' work assignments.
3. Provide graphics support to all City departments in need of graphic illustrations for reports,
brochures and for other printed matter.
4. Provide support to all departments in need of acquiring land for City projects or of disposing excess
city land.
PERFORMANCE MEASUREMENTS:
1. Weekly meetings with division heads will be held to identify staffing problems. The assignment or
coordination of staff activities will be made on a weekly basis as problems are identified.
2. Long-term projects will be monitored quarterly and short-term projects will be monitored as frequently
as is necessary to ensure that projects and work assignments are completed on schedule.
3. Overall performance will be measured by the performance of individual divisions.
4. Departments will be monitored periodically to determine the adequacy of support for graphics and land
acquisition and deposition.
101
or.,
PERSONAL SERVICES
COMMODITIES
SERVICES AND CHARGES
CAPITAL OUTLAY
TOTAL
RECEIPTS:
PROPERTY TAX
MISCELLANEOUS
TOTAL
P.P.D. ADMINISTRATION
RECEIPTS AND EXPENDITURES SUMMARY
FY89 BUDGET
FY87
FY88
DEPT
CITY MGR
FY90
FY91
ACTUAL
ESTIMATE
REQUEST
PROPOSAL
PROJECTION
PROJECTION
79,544
98,541
112,289
95,920
107,471
112,059
2,431
2,446
3,410
3,086
3,179
3,306
4,347
6,651
9,261
9,261
10,657
11,141
31509
---------
220
185
185
191
---------
199
---------
89,831
---------
107,858
---------
125,145
---------
108,452
121,498
126,705
FY87 FY88 FY89
ACTUAL ESTIMATE CITY MGR FY90 FY91
PROPOSAL PROJECTION PROJECTION
89,796 107,858
35 0
--------- ---------
89,831 107,858
102
iuo,gDz
0
108,452
121,498 126,705
0 0
--------- ---------
121,498 126,705
P.P.D. ADMINISTRATION
PROPOSAL FOR FY89
PERSONAL SERVICES:
CAPITAL OUTLAY:
--- FTE ---
FY88 FY89 $
*TECHNICAL ASSISTANT PPD .60 .60 13,083 1 OFFICE CHAIR
GRAPHICS TECHNICIAN 1.00 .75 18,452
**ADMIN. SEC. — PPD .55 .55 12,995 TOTAL
***P.P.D. DIRECTOR .60 .60 28,222
TEMPORARIES 7,718
BENEFITS 15,450
----- ----- ---------
TOTAL 2.75 2.50 95,920
*Partial funding is shown here (see JCCOG Admin. and JCCOG Rural Planning).
**Partial funding is shown here (see JCCOG Admin. and CDBG Metro Entitlement).
***Partial funding is shown here (see JCCOG Admin. and CDBG Metro Entitlement).
b
NONE
TRANSFER TO:
TOTAL
103
185
185
URBAN PLANNING
PROGRAM DIVISION STATEMENT
PURPOSE:
The purpose of the Urban Planning Division is to plan for the development and redevelopment of Iowa City
consistent with existing policies and with the Comprehensive Plan. The division assists the City Council
and boards and commissions in decisions regarding development and development policies in an effective and
the timely manner; evaluates development proposals in existing and newly developing areas of the City within
the publiccontext
on landof eusse PlanningPns anoand �development es adopted bissues Council; ourteously a drexpediti uslyation and assistance to
OBJECTIVES:
I. Provide continued staff support to the Planning and Zoning Commission, the Board of Adjustment, the
Riverfront Commission, the Historic Preservation Commission, the City Council and any other boards or
commissions assigned to the division.
2. Interpret, apply and recommend amendments to the Comprehensive Plan and the Zoning Ordinance and other
related plans, policies and ordinances.
3. Review, analyze and prepare recommendations on all applications submitted making a determination
whether development proposals complement or conflict with the Comprehensive Plan and other plans and
Policies.
4. Develop plans and policies for specific geographic areas and planning and/or development issues.
5. Respond to questions from the general public and members of the development community concerning Zoning
Ordinance and subdivision development, historic preservation, Riverfront activities, and other City
programs.
6. Implement the environmental policies and recommendations of the City Council.
7. Coordinate the design and implementation of land development policies for areas of mutual interest with
Johnson County and Coralville.
PERFORMANCE MEASUREMENTS:
I. Completion of application review and forwarding report to appropriate body within scheduled time
period.
2. Staff attendance at all regularly scheduled and special meetings of the Boards and Commissions served,
and the City Council as necessary.
104
N
FY82
FY83
FY81
A.
Subdivisions:
FY87YTD
FY88
(1) Preliminary plat
10
12
(2) Final plats
8
B.
Large Scale Residential
14
9
Developments:
6
12
(1) Preliminary plans
4
4
(2) Final plans
4
C.
Large Scale Non -Residential
0
0
Developments:
6
2
(1) Preliminary plans
2
1
(2) Final plans
2
D.
Planned Area Developments:
9
8
(1) Preliminary plans
3
6
(2) Final plans
1
E.
Street Vacations
1
F.
Annexation
1
G.
Amendments to Code:
1
1
(1) Zoning
9
5
(2) Subdivision
-
1
(3) Comprehensive Plan
-
H.
Rezonings
5
I.
Special Reports
2
J.
Variances
11
K.
Special Use Permit
-
L.
Special Exceptions
-
M.
Interpretations
2
N.
Land Acqusition &
6
Disposition:
-
0
(1) Downtown revitali-
0
0
zation parcels
-
(2) Other parcels
-
0.
Building Permits
-
FY82
FY83
FY84
FY85
FY86
FY87YTD
FY88
12
8
12
7
10
10
8
14
9
15
6
12
9
6
4
4
3
3
1
0
0
5
6
2
2
1
1
0
5
3
3
9
8
9
2
6
3
4
8
8
5
2
3
4
2
1
1
1
0
4
5
5
0
1
0
0
3
5
2
6
2
3
2
2
2
2
4
0
0
4
5
-
9
8
11
6
1
-
0
0
0
0
1
0
0
1
3
9
35
10
16
12
12
8
10
-
3
-
1
0
1
29
46
19
7
8
4
1
1
1
0
2
1
12
30
24
24
10
1
2
2
19
1
1
0
5
1
1
0
0
0
0
5
6
2
4
2
3
0
-
8
74
56
49
42
-
105
M
EXPENDITURES:
PERSONAL SERVICES
COMMODITIES
SERVICES AND CHARGES
CAPITAL OUTLAY
TOTAL
RECEIPTS:
PROPERTY TAX
BUILDING & DEVELOPMENT FE
MISCELLANEOUS
TOTAL
URBAN PLANNING & DEVELOPMENT
RECEIPTS AND EXPENDITURES SUMMARY
FY89 BUDGET --
FY87 FY88 DEPT CITY MGR FY90 FY91
ACTUAL ESTIMATE REQUEST PROPOSAL PROJECTION PROJECTION
148,955 121,994 129,373 129,373 134,856 140,767
1,818 1,477 1,798 1,381 1,325 1,378
13,704 17,417 17,542 17,445 16,567 17,257
634 645 0 0 0 0
165,111 141,533 148,713 148,199 152,748 159,402
FY87
FY88
FY89
ACTUAL
ESTIMATE
CITY MGR
FY90
FY91
PROPOSAL
PROJECTION
PROJECTION
143,986
122,598
125,964
130,513
137,167
19,810
18,000
935
21,300
935
21,300
21,300
,315
935
935
-165,111
141,533
148,199
_ 152-748
_159_402
106
URBAN PLANNING & DEVELOPMENT
PROPOSAL FOR FY89
PERSONAL SERVICES:
CAPITAL OUTLAY:
--- FTE ---
FY88 FY89 $
*ASSOCIATE PLANNER 2.50 2.50 73,117 NONE
SENIOR PLANNER —100 —100 ---22,
936
BENEFITS320 TOTAL
TOTAL 3.50 3.50 129,373
*Partial funding of one HE is shown here (see CDBG Metro Entitlement).
NONE
TRANSFER TO:
TOTAL
107
"Y
CeCOP
R � i
J
RIVERFRONT COMMISSION
PROGRAM DIVISION STATEMENT
PURPOSE:
Advise the City Council and other governmental bodies within Johnson County on all matters directly or
indirectly affecting the Iowa River, its tributaries and lands adjacent to it.
Protect and preserve the Iowa River as a natural drainageway and source of water, through the proper
maintenance of the river channel and floodplain, and provide for public access to and enjoyment of the
river and adjacent land.
OBJECTIVES:
1. Preserve, enhance and increase open spaces and green areas along both banks of the river.
2. Encourage public and private cooperation in the maintenance and use of the Iowa River and adjacent
land.
3. Further public awareness of the assets of the Iowa River and its environs.
4. Review activities affecting the Iowa River within Johnson County.
PERFORMANCE MEASUREMENTS:
1. Extent of green space preserved and/or trail constructed.
2. Degree of public/private maintenance of the river corridor achieved.
3. Contacts made with the public through the media and informational meetings.
NOTE: The Commission continually encourages cooperation between public and private entities in order to
accomplish the objectives identified. The greatest obstacle to achieving the objectives of the
Commission is scarcity of funds.
108
-a
4
DESIGN REVIEW COMMITTEE
PROGRAM DIVISION STATEMENT
PURPOSE:
The Design Review Committee reviews and makes recommendations to the City Council regarding public and
private construction in and adjacent to the Central Business District of Iowa City. This includes the
review of (1) redevelopment which occurs on Urban Renewal parcels; (2) private projects requesting public
assistance, as enabled by the individual programs; and (3) public improvements to be constructed. The
Committee encourages and promotes the acceptability, attractiveness, cohesiveness, and general design
compatibility of new construction and rehabilitation of both public and private development within and
adjacent to the Central Business District of Iowa City, and enhances the overall quality of design within
the downtown area by working cooperatively with developers throughout project planning.
OBJECTIVES:
1. Review the preliminary design plans for all Urban Renewal redevelopment parcels.
2. Review the plans for all public improvements to be constructed within and adjacent to the CBD.
3. Review the plans for all private projects utilizing public assistance, as enabled by the specific
programs.
4. Review the plans for private development in the Central Business District, when requested.
5. Review plans for construction in City Plaza.
NEW OBJECTIVES:
1. Finalize recommendations to Council on an on-going mechanism for design review of facade renovations
and new construction.
2. Prepare a booklet illustrating good urban design concepts.
3. Assist in developing a policy and plan for review and replacement of landscaping materials in City
Plaza.
4. Explore methods for increasing public awareness of the benefits of good design.
PERFORMANCE MEASUREMENTS:
1. Review of all Urban Renewal redevelopment plans within the time limits established in the contract
schedule.
2. Review of all project referrals within the time limits specified.
3. Review of all public improvements within the time limits established in the project schedule.
4. Review of all City Plaza construction within the ordinance time limits.
5. Completion of an urban design booklet.
109
no
ak
PLANNING R ZONING COMMISSION
PROGRAM DIVISION STATEMENT
PURPOSE:
The Planning and Zoning Commission advises the City Council recommending appropriate action on matters
pertaining to the current and future physical development of the City and maintenance of a viable Compre-
hensive Plan, recommending appropriate ordinances, and formulating other related plans and programs.
OBJECTIVES:
1. Review and recommend to the City Council the acceptability of applications submitted for rezoning,
subdivision or site development plan approval.
2. Maintain and keep current a comprehensive plan and ordinances implementing the plan.
3. Make recommendations regarding the implementation of the zoning ordinance.
4. Coordinate and cooperate where applicable with other City commissions and boards.
PERFORMANCE MEASUREMENTS:
1. Review within 45 days of their filing date, applications submitted for rezoning, subdivision and site
development plan approval or as otherwise prescribed by state and local ordinance.
2. Review the Comprehensive Plan annually.
NOTE: The Commission's ability to carry out these goals and objectives is directly dependent upon the
staff's ability to provide technical assistance to the Commission in the performance of its activities.
110
HISTORIC PRESERVATION COMMISSION
PROGRAM DIVISION STATEMENT
PURPOSE:
Implement the Historic Preservation sections of the Iowa City Code through the establishment of local
historic preservation districts and by increasing residents' awareness and sensitivity to the historically
significant features of the community.
OBJECTIVES:
1. Work with residents to create local historic districts.
2. Establish an ongoing historic preservation education program.
3. Continue an annual Historic Preservation Awards Program.
4. Participate in national Historic Preservation Week by sponsoring activities and displays which promote
local historic preservation.
5. Interface with Housing and Inspection Services in issuing Certificates of Appropriateness and Certifi-
cates of No Material Effect.
PERFORMANCE MEASUREMENTS:
Complete review of applications for Certificates of Appropriateness within the time period specified within
the City Code.
NOTE: The availability of funds to establish and carry out an educational program would assist the
Commission in encouraging residents to undertake sensitive rehabilitation projects.
III
M
ENGINEERING
PROGRAM DIVISION STATEMENT
PURPOSE:
The Engineering Division directs and performs engineering work in connection with the planning, design,
construction and inspection of all municipal public works improvements; reviews plans submitted by
subdividers and contractors; provides assistance to other City departments on engineering related matters;
makes technical recomnendations to other divisions within the Public Works Department; maintains Public
Works construction records; and performs contract administration for various consultant services.
OBJECTIVES:
1. Review of preliminary and final plats and construction plans for subdivisions in a timely manner.
2. Inspection of public improvements, sanitary sewer and storm sewer and paving for subdivisions.
3. Support other divisions and departments on engineeringrelated matters.
4. Field sidewalk complaints and follow-up to ensure repairs are made or new sidewalks are installed where
required.
NEW OBJECTIVES:
The new division objectives will be based on decisions by City Council regarding the Capital Improvement
Program.
PERFORMANCE MEASUREMENT:
1. Completion of capital improvement projects listed in new Division objectives.
2.* Review of an estimated fifteen (15) subdivision submittals.
3.**Approximately 2000 hours per year spent providing engineering consultation to other divisions and
departments.
* The average amount of time required to review each subdivision plat and construction plan and inspect the
construction improvements is 90 hours.
**Engineering consultation is provided to the Pollution Control Division, Streets/Sanitation Division,
Planning and Program Development Department and Legal Department recurrently, and to all other Depart-
ments and Divisions occasionally.
112
u
ENGINEERING
RECEIPTS AND EXPENDITURES SUMMARY
113
FY87
FY88
- FY89 BUDGET -
DEPT CITY MGR
FY90
FY91
ACTUAL
ESTIMATE
REQUEST PROPOSAL
PROJECTION
PROJECTION
EXPENDITURES:
PERSONAL SERVICES
198,608
356,020
4,365
372,008 286,114
3,705 3,705
280,385
3,817
292,547
3,969
COMMODITIES
SERVICES AND CHARGES
3,082
19,025
25,067
1,440
26,400 23,286
2,195 2,1950
24,246
2,2610
25,341
2,3510
CAPITAL OUTLAY
4,889
TRANSFERS OUT
--------0--------0
--------0
---------
-0
------603
315,300
324,208
TOTAL
_-225,604
-_387,495
--404,308
--310,709
_
FY87
ACTUAL
FY88
ESTIMATE
FY89
PROPOSAL
PROJECTION
PROJECTION
RECEIPTS:
223,687
386,500
314,4800
309,809 8
323,800
PROPERTY TAX
LICENSES & PERMITS
1,749
100
100
MISCELLANEOUS
-168
------100
387,495
------100
------100
---------
TOTAL
_-225,604
-_315,300
_-310,709
-_324,208
113
y,I
PERSONAL SERVICES:
TOTAL
w
ENGINEERING
PROPOSAL FOR FY89
CAPITAL OUTLAY:
TRANSFER TO:
NONE 0
TOTAL 0
114
FY88TEFY89
$
1.00
0.00
-0-
1 OFFICE CHAIR
260
1.00
1.00
28,031
DOUBLE PEDESTAL DESK
735
1.00
1.00
21,842
SIDEWALK/DRIVEWAY REPLACEMENT
1,200
1.00
1.00
1.00
1.00
22,759
28,942
TOTAL
2 195
r___
1.00
1.00
28,942
---------
2.00
.50
14,937
1.00
1.00
38,218
1.00
1.00
44,901
5,000
5,000
47,542
---------
-----
10.00
-----
7.50
286,114
TRANSFER TO:
NONE 0
TOTAL 0
114
PUBLIC WORKS ADMINISTRATION
PROGRAM DIVISION STATEMENT
PURPOSE:
Public Works Administration provides administrative direction and leadership to the department, and
coordinates the various programs and activities of the department with one another and with other City
departments, as well as providing technical assistance to the City Council, City Manager and other
governmental entities. It is the goal of the Division to provide an effective level of administration of
all departmental programs and activities by maximizing departmental accomplishments and impact upon the
physical, economic and social development of the community.
OBJECTIVES:
1. Ensure effective supervisory and administrative performance by all division heads.
2. Undertake approved projects in a timely manner.
3. Respond to new program requests, assignments, and requests for information in a timely, professional
manner.
NEW OBJECTIVES:
1. Complete construction of the waste water facility improvements.
2. Complete the renovation of the Benton Street bridge spanning the Iowa River.
3. Complete the paving of Scott Blvd. from Court Street to Rochester Avenue.
4. Begin construction of the Orchard -Douglass Storm Sewer Project.
PERFORMANCE MEASUREMENTS:
1. Performance of administrative function is measured to a significant degree in the performance of the
divisions within the department.
2. Adoption of policies and programs consistent with the recommendations of the Comprehensive Plan, and
the City Council's Goals and Objectives.
3. Completion of all assigned projects and schedules prescribed by the City Manager.
115
EXPENDITURES:
PERSONAL SERVICES
COMMODITIES
SERVICES AND CHARGES
CAPITAL OUTLAY
TOTAL
RECEIPTS:
PROPERTY TAX
ADMIN EXPENSE CHARGEBACK
TOTAL
M
PUBLIC WORKS ADMINISTRATION
RECEIPTS AND EXPENDITURES SUMMARY
FY87
FY88
- FY89
BUDGET -
ACTUAL
FY87
FY88
DEPT
CITY MGR
FY90
FY91
ACTUAL
ESTIMATE
REQUEST
PROPOSAL
PROJECTION
PROJECTION
77,875
84,539
89,064
89,064
X778
92,833
X802
96,892
X834
552
699
778
90,305
93,609
---60,955
97,488
2,646
1,774
3,782
1,285
3,967
3,767
3,853
3,967
---------
---------
1,490
---------
0
0
0
82,847
90,305
95,299
---------
93,609
---------
97,488
---------
101,693
FY87
FY88
FY89
ACTUAL
ESTIMATE
CITY MGR
FY90
FY91
PROPOSAL
PROJECTION
PROJECTION
31,096
33,949
31,506
36,533
38,300
51,751
---------
56,356
---------
---62,103
82,847
90,305
93,609
---60,955
97,488
---63,393
101,693
116
PERSONAL SERVICES:
ADMIN. SEC. - PUBLIC WORKS
PUBLIC WORKS DIRECTOR
TEMPORARIES
BENEFITS
TOTAL
PUBLIC WORKS ADMINISTRATION
PROPOSAL FOR FY89
--- FTE
---
FY88
FY89
$
1.00
1.00
22,908 NONE
1.00
1.00
50,965
----- -----
---------
14,591
2.00
----- -----
----- -----
2.00
---------
---------
89,064
NONE
TRANSFER TO:
TOTAL
117
CAPITAL OUTLAY:
TOTAL
0
CBD MA114TENANCE
PROGRAM DIVISION STATEMENT
PURPOSE:
Provide snow removal, grounds maintenance, and horticultural services which utilize cost effective
procedures and enhance the beauty of the areas included in the Central Business District (City Plaza,
Washington Street, Iowa Avenue, Clinton Street, Chauncey Swan Plaza, Burlington Street, Capitol Street,
Dubuque Street, Linn Street, and Market Street parking lot).
OBJECTIVES:
1. Survey each adjacent business semi-annually to determine whether or not they are satisfied with the
maintenance, and obtain ideas for improvement of services.
2. Continue the practice of removing ground litter from the City Plaza on a daily basis.
I 3. Provide snow removal within the City Plaza as per the following guidelines: clear all fire lanes;
clear a minimum of seven feet adjacent to Plaza businesses; clear a minimum of two crosswalks per
one-half block.
4. Continue replacing all dead and severely damaged trees and shrubs.
5. Continue the annual surface repair program to repair/replace broken bricks, sunken areas, etc.
i
NEW OBJECTIVES:
1. Work with downtown citizen group to implement an "Adopt -A -Bed" program for the planters in City Plaza.
2. Replace all plantings in the six Iowa Avenue planters.
PERFORMANCE MEASUREMENTS:
1. SURVEY OF BUSINESSES
Proj. Proj.
Rating FY86 FY87 FY88 FY89
Excellent 63% 63% 65% 68%
Good 33% 32% 33% 30%
Fair 4% 5% 2% 2%
Poor 0% 0% 0% 0%
118
m
Y'
Proj. Proj.
Rating
FY86
FY87
FY88
FY89
2. Trees/shrubs
replaced:
No. of Trees
8
10
6
10
No, of Shrubs
0
3
92
116
Dollar Value
NA
$1,727
$3,387
$4,750
3. No. of hours
spent on
daily cleanup
in City
Plaza:
1,600
1,600
1,340*
1,000*
*Fewer hours anticipated due to purchase of new equipment.
119
EXPENDITURES:
PERSONAL SERVICES
COMMODITIES
SERVICES AND CHARGES
CAPITAL OUTLAY
TOTAL
C.B.D. MAINTENANCE
RECEIPTS AND EXPENDITURES SUMMARY
FY87 FY88 DEPT9 BCIITYTMGR FY90 FY91
ACTUAL ESTIMATE REQUEST PROPOSAL PROJECTION PROJECTION
41,987 45,903 59,436
31154 51540 51306
9,128 12,464 11,237
4,844 171907 11,070
59,113 81,814 87,049
61,936 61,759 64,465
5,306 5,464 51682
11,237 11,574 12,037
9,770 6,320 7,370
88,249 85,117 89,554
I
FY87
FY88
FY89
RECEIPTS:
ACTUAL
ESTIMATE
CITY MGR
FY90
FY91
PROPOSAL
PROJECTION
PROJECTION
PROPERTY TAX
LICENSES & PERMITS
54,450
2,560
77,114
2,600
83,589
80,457
84,894
MISCELLANEOUS
----2_103
---
2,100
---------
2,560
2,100
2,560
2,100
2,560
2,100
TOTAL
59,113
81,814
---------
88,249
---------
85,117
---------
89,554
120
w
M.W.I - CBD
M.W.III - CBD
TEMPORARIES
OVERTIME
BENEFITS
m
C.B.D. MAINTENANCE
PROPOSAL FOR FY89
PERSONAL SERVICES:
--- FTE ---
FY88 FY89
$
1.00 1.00
16,704
1.00 1.00
23,171
11,294
417
----- ----- ---------
10,350
TOTAL 2.00 2.00
61,936
NONE
TRANSFER TO:
TOTAL
121
P
CAPITAL OUTLAY:
SURFACE REPAIRS IN PLAZA 2,500
10 TREES & 20 SHRUBS 2,350
6 TRASH RECEPTACLES 2,520
LANDSCAPE 6 IOWA AVE. PLANTERS 2,400
TOTAL 9,770
ENERGY CONSERVATION
V�ifF PROGRAM DIVISION STATEMENT
PURPOSE:
Monitor ongoing energy use in City operations, analyze energy use in terms of past use, make recommendations
on energy conservation measures, promote staff awareness and provide policy recommendations to all City
departments for the purpose of reducing energy use in City buildings and operations.
OBJECTIVES:
1. Continue follow-up walk through
energy audit process on
municipal structures.
2. Distribution of quarterly use ("Efficiency
Index") reports to all user
divisions.
3. Provide staffing for the Resources
Conservation Commission.
4. Continue detailed studies identifying
capital -intensive
energy conservation
measures
(E.C.M.$).
5. Assist in monitoring of Energy
Management Systems for
Senior Center,
Transit
Facility, Rec
Center and
Civic Center.
6. Administer the Energy Savings Payback
I
Fund.
PERFORMANCE MEASUREMENTS:
Actual
Actual Actual
Actual
Actual
Actual
Actual
FY81
FY82 FY83
FY84
FY85
FY86
FY87
CITY GOVERNMENT OPERATIONS:
Electricity KWH 10,391,464
cost
11,580,000 12,179,000
12,626,000 13,655,000
1.3,108,247 12,796,720
5455,800
5588,170 5635,420
5191,993
5859,996
$855,869
$819,862
cents/KWH 4.38
5.08 5.22
6.27
6.29
6.53
6.41
Natural gas -therms 244,318
312,900 254,000
275,622
307,378
295,831
212,726
cost $82,500
$112,500 $106,550
$119,653
$131,677
$125,689
$79,555
cents/therm 33.77
35.95 41.95
43.40
42.80
42.30
37.40
MOTOR FUELS USE:
Total Gallons or
equivalent 351,819*
363,641* 389,152*
353,871
377,469
359,779
373,280
Fleet M.P.G.
4.635
5.2
5.7
6.1
6.1
Note: All vehicle fuel figures provided
by Equipment Maintenance
Division.
*Includes gallon equivalents of compressed
natural gas.
122
a
123
d
FY86 FY87
$1,149,822 $1,264,437
972,167
177,655
935,767
328,670
ANNUAL ENERGY
COSTS FOR
STANDARD YEAR
FY81 FY82
FY83
FY84 FY85
Projected energy cost with
$659,462 $753,217
$874,852
$1,056,604 $1,088,835
no conservation measures
Actual cost for standard year
542,647 670,939
731,558
875,137 1,008,360
Savings
116,815 82,278
143,294
181,467 80,475
TOTAL ENERGY SAVINGS SINCE FY80 IS $1,178,842
123
d
FY86 FY87
$1,149,822 $1,264,437
972,167
177,655
935,767
328,670
ic
EXPENDITURES:
PERSONAL SERVICES
COMMODITIES
SERVICES AND CHARGES
TRANSFERS OUT
TOTAL
RECEIPTS:
PROPERTY TAX
MISCELLANEOUS
TOTAL
ENERGY CONSERVATION
RECEIPTS AND EXPENDITURES SUMMARY
FY87
FY88
FY89
BCIITYTMGR
ACTUAL
FY87
FY88
DEPT9
FY91
FY90
FY91
ACTUAL
ESTIMATE
REQUEST
PROPOSAL
PROJECTION
PROJECTION
12,426
16,322
17,564
17,564
18,286
19,049
29
250
250
250
258
268
787
1,182
1,089
1,089
1,130
1,184
3,134
0
0
0
0
0
16,376
17,754
18,903
18,903
19,674
20,501
FY87
FY88
FY89
ACTUAL
ESTIMATE
CITY MGR
FY90
FY91
PROPOSAL
PROJECTION
PROJECTION
16,263
17,754
18,903
19,674
20,501
113
---------
0
0
0
0
16,376
---------
171754
---------
18,903
---------
19,674
-------'-
20,501
124
ENERGY CONSERVATION
PROPOSAL FOR FY89
PERSONAL SERVICES:
CAPITAL OUTLAY:
--- FTE ---
FY88 FY89 $
ENERGY COORDINATOR (PT) .50 .50 15,021 NONE
BENEFITS 2,543
----- ----- --------- TOTAL
TOTAL .50 .50 17,564
NONE
M
TRANSFER TO:
TOTAL
125
0
nw
M
RESOURCES CONSERVATION COMMISSION
PROGRAM DIVISION STATEMENT
PURPOSE:
The function of the Resources Conservation Commission is to serve as an advisory body to the City Council
in areas relating to the research, review, and recommendation of policies, rules, regulations, ordinances,
budgets and programs which involve energy and resource conservation. The Commission shall exercise broad
responsibility and shall pay particular attention to long-range planning and programming. The Commission
monitors the conservation program for City government operations and facilitates comprehensive energy
strategies in the community to help stabilize the local economy and promote increased employment opportuni-
ties.
OBJECTIVES:
1. Promote community energy awareness.
2. Assist the Energy Coordinator in developing criteria for evaluating energy conservation measures and
develop funding programs.
3. Continue making efforts to broaden the scope and function of the Resources Conservation Commission
toward a more community -oriented function.
4. Continue media information program with help from Iowa -Illinois Gas & Electric and the Iowa City
Press -Citizen.
5. Help area businesses conduct an annual "Homeowners Energy Fair."
6. Help area schools conduct an annual poster contest for "Energy Conservation Week."
126
TRAFFIC ENGINEERING
PROGRAI4 DIVISION STATEMENT
PURPOSE:
Traffic Engineering installs and maintains traffic signs, pavement markings, traffic
signals
and the
City -owned street lighting system of over 450 street lights
as well
as lighting in the
central
business
district and city owned parking lots. Traffic Engineering also
plans, evaluates and conducts
intersection
studies, traffic movements and appropriate controls.
OBJECTIVES:
1. Maintain signal and street light corrective maintenance call
outs
at 350 per year.
2. Continue aggressive signal controller preventative maintenance.
3. Continued review of existing sign system for maintenance
needs.
4. Continued street marking at current level.
5. Continued traffic and accident location analysis to
determine trends and problems
and
propose
corrective action.
PERFORMANCE MEASUREMENTS:
Est.
Proj
FY84
FY85
FY86 FY87
FY88
FY89
1. Number of Call Outs 604
367
375 449
350
350
2. flours spent on P.M. program 368
594
444 559
650
650
3. flours spent maintaining city-wide sign system 2584
1726
2828 2852
2500
2500
4. Hours spent street striping 708
1142
1070 1031
900
900
5. Hours spent on accident location analysis 736
788
832 528*
785
785
*FY87 accident location analysis was reduced due to a reduction in requests for accident analysis.
127
a
L
✓v
a�
FY87
FY88
TRAFFIC ENGINEERING
RECEIPTS:
ACTUAL
ESTIMATE
RECEIPTS AND EXPENDITURES
SUMMARY
FY91
PROPOSAL
PROJECTION
-- FY89
BUDGET --
67,711
8,348
7
5,000
21,816
5,000
EXPENDITURES:
ACTUAL
ESTIMATE
REQUEST
PROPOSAL
PROJECTION
PROJECTION
645,450
PERSONAL SERVICES
242,102
249,619
262,955
228,564
238,364
248,841
634,759
COMMODITIES
52,903
50,431
51,909
51,909
53,494
55,673
SERVICES AND CHARGES
324,981
323,543
335,888
333,827
348,362
364,444
CAPITAL OUTLAY
14,773
---------
3,500
---------
3,500
3,500
3,605
3,749
TOTAL
634,759
627,093
---------
654,252
---------
617,800
---------
643,825
---------
672,707
128
FY87
FY88
FY89
RECEIPTS:
ACTUAL
ESTIMATE
CITY MGR
FY90
FY91
PROPOSAL
PROJECTION
PROJECTION
PROPERTY TAX
CHARGES FOR SERVICES
67,711
8,348
7
5,000
21,816
5,000
21,961
5,000
22,157
5,000
ROAD USE TAX
MISCELLANEOUS
558,650
621,986
590,884
616,764
645,450
50
---------
100
100
100
100
TOTAL
634,759
---------
627,093
---------
617,800
---------
643,825
---------
672,707
128
PERSONAL SERVICES:
M.W.II - TRAFFIC ENGINEERING
M.W.II - TRAFFIC ENG. SIGNS
S%. NGINEER.TECH.-TRAFFIC ENG
M.W.III - TRAFFIC ENGINEERING
ELECTRICIAN
ELECTRONICS TECHNICIAN
TRAFFIC ENGINEER
OVERTIME
BENEFITS
TOTAL
a
TRAFFIC ENGINEERING
PROPOSAL FOR FY89
--- FTE ---
FY88
FY89
$
1.00
1.00
20,340
1.00
1.1.00 01.00
1.0020
246039
949
2.00
2.00
49,206
1.00
1.00
26,903
1.00
1.00
39,074
5,840
-----
----- ---------
42,213
8.00
7.00
228,564
NONE
TRANSFER TO:
TOTAL
129
CAPITAL OUTLAY:
REPLACEMENT PARTS FOR LIGHTS 3,500
TOTAL 3_500
m
M
STREET SYSTEM MAINTENANCE
PROGRAM DIVISION STATEMENT
PURPOSE:
The Streets Division provides high quality driving surface on City streets and
bridges; provides routine
maintenance and repair of streets, alleys, bridges, curb and gutter and sidewalks
in order to maximize the
life of the City's transportation facilities; and provides snow/ice control in a
hazardous driving conditions.
manner which will minimize
OBJECTIVES:
1. Continue the crack sealing program and complete 5 miles of streets.
2. Continue the asphalt overlay program at current level.
3. Sweep 20 curb miles per unit per day (7 hours per day - 5 days per week each
unit).
4. Provide a dust free, chuckhole free surface on unimproved streets; and repair
concrete and asphalt
streets as required.
5. Remove snow in a timely manner and minimize hazardous driving conditions.
6. Maintain storm sewer structures to control erosion.
7. Provide safe sidewalks at street crossings for all pedestrians including the
handicapped.
8. Provide City wide leaf pickup in the fall.
PERFORMANCE MEASUREMENTS:
(Projected)
(Projected)
FY84 FY85 FY86 FY87 FY88
FY89
No. of miles crack sealed* 2.39 8 4.35 2.50 5
5
No. of blocks overlayed 20.5 29.9 19** 19** 19**
20
No. of blocks chipsealed 29 27 0** 25
25
Sweeping: curb miles per 20 19 20 20 20
20
unit per day
No. of spot repairs and 5035 2100 3160 3190 3300
3300
chuckholes filled per year***
Labor hours per inch of snow 98**** 285 142**** 200 285
285
Storm sewer structures 7 27 21 44 25
30
reconstructed per year
V
130
M
0
(Projected) (Projected)
FY84 FY85 FY86 FY87 FY88 FY89 to
No. of ramped sidewalks built# 15 16 25 46 15 25
at intersections per year
Leaf loads picked per year in 282 154## 176## 186 190 190
fall
*Crack sealing work is performed during dry weather when the temperature is between 400 and 600 to prevent
tracking by vehicles. Therefore crack sealing work can vary considerably from year to year.
**Overlay and chipseal program was reduced in order to return $80,000 to the General Fund for other
transportation uses.
***The number of spot repairs and chuckholes varies greatly depending on weather conditions. The annual
norm for such repairs is approximately 3,300.
****Low number was due to more ice storms than snow storms.
#Ramped sidewalks are built in conjunction with street repair work. There is not a special program for
ramped sidewalk construction in the Street System Maintenance budget.
##Problems encountered in FY84, along with weather conditions in FY85 and FY86 favorable for burning,
mulching, or bagging leaves, combined to result in a reduced demand for this service.
131
v
00
J
STREET SYSTEM MAINTENANCE
RECEIPTS AND EXPENDITURES SUMMARY
EXPENDITURES:
FY87
ACTUAL
FY88
ESTIMATE
DEPT 9
REQUEST
BCITY TMGR
PROPOSAL
FY90
PROJECTION
FY91
PROJECTION
PERSONAL SERVICES
COMMODITIES
473,437
113,392
541,912
236,988
572,490
257,888
572,490
596,901
623,299
SERVICES AND CHARGES
CAPITAL OUTLAY
367,675
359,342
344,634
201,168
390,634
207,262
406,523
215,638
427,631
TRANSFERS OUT
224,453
0
260,000
283,5000
20,000
20,000
250,000
3,500
1,146,550
3,500
1,431,822
0
0
0
TOTAL
1_178_957
1_398_242
1_458_512
1_184_292
1_230_686
1_516_568
132
FY87
FY88
FY89
RECEIPTS:
ACTUAL
ESTIMATE
CITY MGR
FY90
FY91
PROPOSAL
PROJECTION
PROJECTION
PROPERTY TAX
CHARGES FOR SERVICES
46,542
201
7,038
79,952
80,269
80,696
ROAD USE TAX
MISCELLANEOUS
1,131,754
3 000
1,3881,100
3,500
1,100,550
3,500
1,146,550
3,500
1,431,822
550
TOTAL
1_178,957
1_398_242
1_184_292
1,230,686
1,516,568
132
STREET SYSTEM MAINTENANCE
PROPOSAL FOR FY89
PERSONAL
SERVICES:
CAPITAL OUTLAY:
--- FTE ---
FY88
FY89
$
W.I — STREETS
5.00
5.00
94,176 ASPHALT
OVERLAY
W.II — STREETS
4.00
4.00
84,136
CLERK/TYPIST — STREETS 1.00
1.00
20,893
TOTAL
W.III — STREETS
5.00
5.00
120,720
M.W. — STREETS
2.00
2.00
49,391
ST. SUPT. — STREETS
1.00
1.00
28,821
'REET/SANITATION SUPT
.50
.50
19
160
20
MPORARIES
'ERTIME
28,671
NEFITS
-----
106,408
---------
TOTAL
-----
18.50
18.50
572,490
*Partial funding
is shown here (see
Refuse
Collection and Landfill
Operations).
TRANSFER TO:
NONE 0
TOTAL 0
133
20,000
20_000
FORESTRY
PROGRAM DIVISION SrATEMENT
PURPOSE:
The Forestry Division provides quality care of established city trees by utilizing sound arboricultural
practices, maintains a tree planting program for city streets and parks, advises city residents about tree
and shrub planting in street rights-of-way, establishes flower beds in city parks, dispenses information to
the public concerning arboricultural problems, and assists other city departments in managing insert,
disease or other landscaping problems.
OBJECTIVES:
1. Annually trim 1,300 street trees with Division personnel.
2. Trim or remove all known hazardous city trees with Forestry personnel when possible, or by contracted
means when the trees are beyond Division's equipment capabilities.
3. Trim fifty percent of all specimen trees and shrubs in Hickory Hill Arboretum annually.
4. Fertilize and mulch 50% of the trees and shrubs in Hickory Hill Arboretum annually.
5. Assist city residents in making better informed arboricultural and horticultural decisions by speaking
to civic organizations within the community, and by offering a public tree maintenance seminar.
6. Annually transplant 100 trees from the Scott Boulevard nursery; 50 trees during each fall and spring
planting season.
7. Computerize all service requests, street tree inventory information, and other Forestry records.
PERFORMANCE MEASURES:
I. No. of street trees trimmed by Division
2. No. of street trees trimmed by contract
3. No. of trees trimmed in city parks
by contract
4. No. of street trees planted
5. No. of trees planted beyond sidewalk
(on private property)
6. % of division work hours spent on
flower beds
7. % of Hickory hill trees and
shrubs trimmed and fertilized
FY84
FY85
FY86
FY87
Proj.
FY88
Proj.
FY89
370
1,040
1,237
1,444
1,300
1,300
0
69
64
74
60
50
134
75
71
77
80
70
34
68
84
76
50
80
20
21
17
14
20
20
21%
15%
16%
10%
17%
17%
0%
0%
53%
46%
50%
50%
134
V
P
FY87
ACTUAL
FORESTR%HORTICULTURE
FY89
CITY MGR
PROPOSAL
FY90
PROJECTION
FY91
PROJECTION
RECEIPTS:
XPENDITURES SUMMARY
123,167
122,395
127,217
132,849
MISCELLANEOUS 21227
RECEIPTS
AND
_---1_900
----1,900
TOTAL 129,438
-1_300
_-124,467
_124,295
_-129,117
PY67
FY88
- FY89
DEPT
BUDGET --
CITY MGR
FY90
FY91
EXPENDITURES:
ACTUAL
ESTIMATE
REQUEST
PROPOSAL
PROJECTION
PROJECTION
PERSONAL SERVICES
69,798
74,763
3,583
77,464
3,772
77,464
3,772
80,639
3,895
83,996
4,066
COMMODITIES
SERVICES AND CHARGES
3,030
42,091
38,436
40,739
40,739
42,194
44,202
CAPITAL OUTLAY
14,519
----2,320
----21320
----2,389
----21485
TOTAL
----7,685
-_129_438
124,467
124,295
124,295
129,117
134,749
FY87
ACTUAL
FY88
ESTIMATE
FY89
CITY MGR
PROPOSAL
FY90
PROJECTION
FY91
PROJECTION
RECEIPTS:
PROPERTY TAX 127,211
123,167
122,395
127,217
132,849
MISCELLANEOUS 21227
----1,900
_---1_900
----1,900
TOTAL 129,438
-1_300
_-124,467
_124,295
_-129,117
-_134,749
135
2
w
PERSONAL SERVICES:
M.W. II - FORESTRY
FORESTER HORTICULTURIST
TEMPORARIES
OVERTIME
BENEFITS
TOTAL
FORESTRY/HORTICULTURE
PROPOSAL FOR FY89
NONE
TRANSFER TO:
TOTAL
136
m
CAPITAL OUTLAY:
--- FTE ---
FY88 FY89
$
1.00 1.00
19,031
100 TREES FOR NURSERY
1,910
1.00 1.00
311087
CHAIN SAW
410
161750
390
TOTAL
2,320
----- ----- ---------
10,206
=--------
2.00 2.00
77,464
NONE
TRANSFER TO:
TOTAL
136
m
CEMETERY
PROGRAM DIVISION STATEMENT
PURPOSE:
Provide a dignified, well-maintained setting for interments at Oakland Cemetery, assist the general public
with lot locations, deed transactions, and cemetery lot sales, and keep and maintain up-to-date records.
Provide grounds maintenance at the Civic Center, and five other City -owned properties, plus snow removal at
five additional locations.
OBJECTIVES:
1. Continue to systematically replace the even age stand of deteriorating trees within the cemetery.
2. Ensure that a minimum of 90% of the work time of the crew is spent on cemetery maintenance.
3. Repair 110 settled graves by June 30, 1989.
4. Repair 120 monuments by June 30, 1989.
5. Prepare a minimum of 50 detailed drawings of burial lots by June 30, 1989.
6. Continue filling, grading and seeding of a new area for 110 grave spaces as time permits.
PERFORMANCE MEASUREMENTS:
1. No. of cemetery trees planted
No, of cemetery trees removed
2. % of work time of crew at cemetery
3. No. of cemetery graves repaired
4. No. of monuments repaired by crew
5. No. of monuments repaired by contract
6. No. of new graves pinned out
7. No. of detailed drawings of burial lots
8. No. of funerals per year
V
137
Proj.
Proj.
FY84
FY85
FY86
FY87
FY88
FY89
7
5
5
12
8
5
4
4
8
3
5
5
89.5
91.3
93.2
93.3
90
90
151
145
140
140
130
110
139
138
130
130
120
110
34
29
27
25
15
10
47
72
28
0
0
0
55
64
9
50
50
50
72
75
76
66
70
70
137
CEMETERY
RECEIPTS AND EXPENDITURES SUMMARY
-- FY89 BUDGET --
FY87 FY88 DEPT CITY MGR FY90 FY91
EXPENDITURES: ACTUAL ESTIMATE REQUEST PROPOSAL PROJECTION PROJECTION
PERSONAL SERVICES
99,795
104,496
110,386
110,386
115,110
120,227
COMMODITIES
6,056
7,063
7,599
7,599
7,838
8,167
SERVICES AND CHARGES
18,463
20,114
21,803
21,592
22,435
23,543
97,059
1,8865
10,050
BURIAL PERMITS
375
6 77
375
TRANSFERSOUT
0
---------
---------
3,777
---------
3,777
---1'111--
3;7105
-----1777
3,777
TOTAL
126,200
141,723
149,670
143,729
155,265
---------
156,089
v n
138
A
FY87
FY88
FY89
ACTUAL
ESTIMATE
CITY MGR
FY90
FY91
RECEIPTS:
PROPOSAL
PROJECTION
PROJECTION
PROPERTY TAX
91,472
95,396
97,059
108,395
109,019
BURIAL PERMITS
28,217
31,165
41,670
411,670
411,670
PERPETUAL CARE
6,511
---1111--
15,162
---------
5,000
--1111---
5,200
---------
5,400
TOTAL
126,200
141,723
143,729
155,265
---------
156,089
v n
138
A
PERSONAL SERVICES:
M.W.II - CEMETERY
M.W.III - CEMETERY
SR. M.W. - CEMETERY
TEMPORARIES
OVERTIME
BENEFITS
TOTAL
CEMETERY
PROPOSAL FOR FY89
CAPITAL OUTLAY:
--- FTE ---
FY88 FY89 $
1.00 1.00 20,156 5 REPLACEMENT TREES 375
1.00 1.00 23,171 ---------
1.00 1.00 29,875 TOTAL 375
16,079
20,262
3.00 3.00 110,386
TRANSFER TO:
REPAY LOAN - PERPETUAL CARE
TOTAL
139
3,777
----3,777
u
POLICE ADMINISTRATION
PROGRAM DIVISION STATEMENT
PURPOSE:
The Police Administration unit provides management services for all divisions within the Police Department.
It is directly responsible for the discipline, maintenance of good order, training and assignment of all
members of the department. In addition, the unit is ultimately responsible for the suppression of crime
and delinquency, the apprehension of offenders and the enforcement of the laws and ordinances of the State
and City.
OBJECTIVES:
1. Maintain a comprehensive departmental training program designed to meet departmental/community needs.
2. Assure a reasonably prompt response to all citizen -generated or employee requests for assistance.
3. Continue to review departmental policies and procedures as a method to prepare for eventual national
certification of the agency.
140
e
J
POLICE
RECEIPTS AND AEXPENDITURESNSUMMARY
EXPENDITURES:
FY87
ACTUAL
FY88
-- FY89 BUDGET --
ESTIMATE
REQUEST PROPOSAL
PROJECTION
PROJECTION
PERSONAL SERVICES
COMMODITIES
138 248
•397
143 625
153,432 152,987
SERVICES AND CHARGES
CAPITAL OUTLAY
17 772
,626
19,667
641 641
33,949 31,749
159,349
166,128
------_-_
4,045
p 0
19,0530
19,794
TOTAL
157,043
---67-71-
167,710
-----5022 555--5
188,022 "'
5555-----
179,063
4444__ 0
--185,377
166,609
RECEIPTS:
FY87
ACTUAL
FY88
ESTIMATE
FY89
CITY MGR
PROPOSAL
FY90
PROJECTION PROJECTION
PROPERTY TAX
POLICE SERVICES
PROPERTY TAX TRANSFER
131 026
10 023
'
146,067
166 165
154 165
161,532
TOTAL
15 994
---57_04_
-__16,214
17,485
5555-----
18,184
6,165
18 912
157,043
4444_ _
_167,710
------___
185,377
---5555--
---------
179,063
-----�
186,609
141
PERSONAL SERVICES:
ADMIN. SEC. - RECORDS SUPR
DEPUTY POLICE CHIEF
POLICE CHIEF
OVERTIME
BENEFITS
TOTAL
V
POLICE ADMINISTRATION
PROPOSAL FOR FY89
--- FTE ---
FY88
FY89
$
1.00
1.00
26,274 NONE
1.00
1.00
41,936
1.00
1.00
55,500
-----
----- ---------
28,649
3.00
3.00
152,987
NONE
TRANSFER TO:
TOTAL
142
CAPITAL OUTLAY:
TOTAL
D
?f`
POLICE PATROL
PROGRAM DIVISION STATEMENT
PURPOSE:
The Patrol Division provides general police services in Iowa City. These tasks include accident investiga-
tion; speed and traffic control; preliminary and some follow-up criminal investigation; general crime
suppression control and the provision of a great number of routine public services such as unlocks,
ambulance call assistance, fire calls, routine transports and deliveries, and parking responses.
OBJECTIVES:
1. Directed patrol activities will be continued and strengthened as a substitute for random patrol.
Directed patrol will be aimed at the reduction of auto accidents and the suppression and reduction of
selected crimes and acts of delinquency occasioned by patrol needs as indicated by called for services
(CFS) in the several patrol districts.
PERFORMANCE MEASUREMENTS:
Performance will be measured by comparison of called for services (CFS) to arrests, citations and tickets
(ACT) issued; and also be an historical comparison of reported motor vehicle accidents.
Called for
Services (CFS)
Compared to Arrests Citations and
Tickets (ACT) Issued
Quarter
CFS
FY84 ACT
CFS
FY85 ACT
CFS FY86 ACT
CFS
FY87 ACT CFS FY88 ACT CFS FY89 ACT
1
9219
8131
9493
7660
8803 8723
8363
8948 7504 8923 -- -
2
8326
9023
8857
10,148
8371 9443
*6971
8712
3
7511
10,119
8060
9833
6434 11,004
6584
10,866 - - -
4
8515
6208
9114
8353
8352 10,543
7625
8978 -- -
Total 3
57I
W
33 5�T
3,r,,jVq
3TVbU '713
TTPT-37
W
*Computer run starts. New method of computing activities through a combining of responses.
143
u
d
Reported Motor Vehicle Accidents
Quarter
FY81
FY83
FY83
FY84
1
721
767
571
656
2
668
684
653
757
3
615
679
536
665
4
703
532
578
553
Total
2,707
2,662
2,338
2,631
FY85
FY86
FY87 FY88 FY89
678
685
608 621
730
650
640 --
709
567
613
626
521
541 -
2,743
2,423
2,402
144
0
a
POLICE PATROL
RECEIPTS AND EXPENDITURES SUMMARY
EXPENDITURES:FY87
ACTUAL
FY88
ESTIMATE
-- FY89 BUDGET --
DEPT CITY MGR
REQUEST PROPOSAL
FY90
FY91
PROJECTION
PROJECTION
PERSONAL SERVICES
COMMODITIES
SERVICES
1,580,519
53,369
1,690,135
74,124
1,799,592 1,793,361
73,856
1,869,197
1,950,778
AND CHARGES
CAPITAL OUTLAY
63,827
81,601
51 056
66 512 64;512
66;671
69;587
59 644
--------- ,
---93,220
- 128,065 105,590
1081532
112,571
TOTAL
1_757_359
1,9391080
2_068_025 2_014_519
2_098_452
2_191_394
RECEIPTS:
FY87
ACTUAL
FY88
ESTIMATE
FY89
CITY MGR
FY90
PROPOSAL
PROJECTION
FY91
PROJECTION
PROPERTY TAX
POLICE SERVICES
MOTEL TAX
1,416,667
lq 45571,717,828
1,592,911
1,6391932
1,792,297
PROPERTY TAX TRANSFER
109,857
216,378
105,270
112 200
17,555
114,444
17,555
116,732
TOTAL
--�---
1_757_359
--���=074
1_939,080
--244_832
2,014,519
--254,625
264,810
2,098,452
2,191,394
]45
is
POLICE PATROL
PROPOSAL FOR FY89
PERSONAL
SERVICES:
CAPITAL OUTLAY:
--- FTE ---
FY88
FY89 $
POLICE OFFICER
37.00
37.00 1,065,386
3 TYPEWRITERS
2,190
POLICE SERGEANT
6.00
6.00 221,029
PISTOLS & HOLSTERS
7,500
POLICE CAPTAIN
2.00
2.00 79,685
SQUAD ROOM FURNITURE
1,500
OVERTIME
50,000
7 PATROL VEHICLES
80,500
BENEFITS
372,761
REPLACE 1 4X4 VEHICLE
13,900
SPECIAL BEN. (POLICE &
FIRE)
4,500
---------
TOTAL
_
____
45.00
__
45.00 1,793,361
TOTAL
105,590
=________
TRANSFER TO:
NONE
0
TOTAL
0
T
146
V
V
CIO CRI141NAL INVESIIGAfION
PROGRAM DIVISION STATEMENT
PURPOSE:
The Criminal Investigation Division of the Iowa City Police Department performs initial and follow-up
investigations on all felonies and most serious misdemeanors. The Division attempts to ensure the arrest of
all offenders in these crimes or the clearance of offenses through investigative processes.
OBJECTIVES:
1. Provide investigative and referral services that equal or surpass the level provided in FY88.
2. Continue to provide "quick response," on-call personnel for investigative services and line unit
support.
3. Improve protection consultation to business and neighborhood units.
PERFORMANCE MEASUREMENTS:
1. The number of cases assigned to the Division will be compared to the clearance rate as measured by arrest
and investigative clearance. These do not reflect nature or seriousness of crime.
Investigations Assigned (A) as Compared to Clearance Rates (C)
Quarter (A) FY84 (C) (A) FY85 (C) (A) FY86 (C) (A) FY87 (C) (A) FY88 (C) (A) FY89 (C)
1 163 87 289 171 284 161 304 206 228 173
2 219 143 261 168 271 173 283 213
3 251 174 317 182 321 192 319 209
Total 901 1a3 1099 191 712 311_1 314 220 841 - 57
147
V
FY87
POLICE
CRIMINAL
INVESTIGATION
ACTUAL
ESTIMATE
CITY MGR
RECEIPTS
AND EXPENDITURES SUMMARY
RECEIPTS:
PROPOSAL
PROJECTION
PROJECTION
PROPERTY TAX 223,654
-- FY89
BUDGET --
241,950
252,718
PROPERTY TAX TRANSFER 30,501
30,777
---------
FY87
FY88
DEPT
CITY MGR
FY90
FY91
276,358
EXPENDITURES:
ACTUAL
ESTIMATE
REQUEST
PROPOSAL
PROJECTION
PROJECTION
PERSONAL SERVICES
228,241
230,430
244,963
244,120
254,500
265,762
COMMODITIES
2,211
3,102
3,363
3,363
3,466
3,603
SERVICES AND CHARGES
4,026
5,989
5,005
5,005
5,217
5,489
CAPITAL OUTLAY
19,677
10,000
28,520
14,960
131175
13,649
TOTAL
254,155
249,521
281,851
267,448
276,358
288,503
FY87
FY88
FY89
ACTUAL
ESTIMATE
CITY MGR
FY90
FY91
RECEIPTS:
PROPOSAL
PROJECTION
PROJECTION
PROPERTY TAX 223,654
218,744
234,363
241,950
252,718
PROPERTY TAX TRANSFER 30,501
30,777
---------
33,085
---------
341408
---------
35,785
---------
---------
TOTAL 254,155
249,521
267,448
276,358
288,503
148
P
PERSONAL SERVICES:
POLICE OFFICER
POLICE SERGEANT
OVERTIME
BENEFITS
SPECIAL BEN. (POLICE & FIRE)
TOTAL
Nu u`
a
POLICE CRIMINAL INVESTIGATION
PROPOSAL FOR FY89
CAPITAL OUTLAY:
--- FTE ---
FY88 FY89
$
5.00 5.00
147,640
1
UNMARKED VEHICLE
1.00 1.00
361970
REPLACE 2 CAMERAS
4,000
4
FINGERPRINT KITS
51,910
2
TYPEWRITERS
----- -----
2
BINOCULARS
6.00 6.00
----3-600
244,120
TOTAL
NONE
TRANSFER TO:
TOTAL
149
11,500
600
800
1,460
600
14,960
RECORDS & IDENTIFICATION
PROGRAM DIVISION STATEMENT
PURPOSE:
Records and identification maintains documentation of all departmental activities; makes available statis-
tical summaries, as needed; retains records required by state and federal law; assures staffing of radio
and telephone communications; and performs polygraphic, photographic and other identification services as
needed.
OBJECTIVES:
1. Produce timely and accurate reports and necessary statistics required for operational purposes and as
demanded by law.
2. Continue to update and improve computerized records system to gain greater useful output from the
sys tem.
PERFORMANCE MEASUREMENTS:
The number of actual reports and records generated in prior years will be compared to the total generated
in FY89 as a positive appraisal of work product. In addition, a similar process will be used to evaluate
internally and externally generated requests for documents, records and identification services usage.
Documents Filed (DF) & Reports Requested by all Agencies (Rea.) R
Quarter
DF FY85
Req.
OF FY86
Req.
OF FY87
Req. OF FY88 Reg. OF FY89 Req.
1
38,117
2,191
39,000
2,600
40,653
3,047 41,674 3,189 --
2
39,616
2,380
41,764
2,937
40,792
3,134 -- - --
3
38,192
3,251
39,712
2,903
41,756
3,418
4
36 144
T49;d8T-1T
3 128
933'
40,251
T6FM—T1
3,191
63T
39,894
M—,OW —FF
2,919 - - --
150
M
A
D
POLICE RECORDS & IDENT.
RECEIPTS AND EXPENDITURES SUMMARY
FY87
FY87
FY88
-- FY89
DEPT
BUDGET --
CITY MGR
FY90
FY91
EXPENDITURES:
ACTUAL
ESTIMATE
REQUEST
PROPOSAL
PROJECTION
PROJECTION
PERSONAL SERVICES
220,837
235,363
251,370
251,370
262,108
273,737
COMMODITIES
SERVICES AND CHARGES
3,119
44,880
5,758
24,521
5,983
38,545
5,983
38,545
6,164
39,824
6,411
41,547
CAPITAL OUTLAY
------449
26,508
---72,540
TOTAL
269,285
292_150
368,438
--_64_460
-_360,358
---28,910
337,006
---28,427
350,122
FY87
FY88
FY89
ACTUAL
RECEIPTS:
ESTIMATE
CITY MGR
FY90
FY91
PROPOSAL
PROJECTION
PROJECTION
PROPERTY TAX 266,650
POLICE SERVICES 2,635
289,051
3,099
357,259
333,907
347,023
3,099
3,099
3,099
TOTAL _-269_285
-_292_150
-_360_358
337_006
350_122
151
Y
O
POLICE RECORDS & IDENT.
PROPOSAL FOR FY89
PERSONAL SERVICES:
CAPITAL OUTLAY:
--- FTE ---
FY88
FY89
$
CLERK/TYPIST - POLICE RECORDS
2.00
2.00
39,700
C.O.P.'S SOFTWARE UPGRADE
3,000
POLICE DESK CLERK
2.00
2.00
41,786
COMPUTER PURCHASE/REPLACEMENT
22,000
SR.CLERK/TYPIST-POLICE RECORD
1.00
1.00
21,414
40 -TRACK LINE RECORDER
35,000
POLICE DISPATCHER
3.00
3.00
64,534
REVISING CRIME REPORT SOFTWARE
31000
SR RADIO DISPATCHER -POLICE
1.00
1.00
241603
2 ELECTRIC TYPEWRITERS
1,460
POLICE DESK CLERK (PT)
.50
.50
9 405
________
TEMPORARIES
1,680
TOTAL
OVERTIME
500
---64,460
BENEFITS
-----
-----
47,748
---------
TOTAL
9.50
----------
-----
9.50
---------
--------------
251,370
NONE
TRANSFER TO:
TOTAL
152
Yrt
V
$/
00
M
ADULT CROSSING GUARD PROGRAM
PROGRAM DIVISION STATEMENT
PURPOSE:
Provide an adult crossing guard at particularly hazardous crossings used by school children.
OBJECTIVE:
1. As nearly as possible, assure the safe crossing of school children at crossings deemed to be difficult
or dangerous.
PERFOR14ANCE MEASUREMENTS:
Number
of Guards Regularly Employed +
Additional Guards and Disposition
the Number
of
of Requests for
Requests
School Year
Regulars .�
Requests and Dispositions
1979-80
1980-81
12 + 1 supervisor
2
1 temporary added
12 + I supervisor
0
0
1981-82
1982-83
9 & no supervisor
1
none added
1983-84
9 & no supervisor
9 &
1
none added
1984-85
no supervisor
0
none added
1985-86
10 & no supervisor
10 &
I
1 added
1986-87
no supervisor
10 &
0
0
1987-88
no supervisor
9 &
0
0 - may reduce by 1
1988-89
no supervisor
10 + 1 Temporary
0
2
0
1 + 1 temporary
153
as a result of signalization
154
O
F
RECEIPTS
SCHOOL CROSSING GUARDS
AND
m -
EXPENDITURES SUMMARY
W
EXPENDITURES:
FY87
ACTUAL
FY88
ESTIMATE
DEPT9 BCITYTMGR
REQUEST
FY90
FY91
PROPOSAL
PROJECTION
PROJECTION
PERSONAL SERVICES
COMMODITIES
25,590
25
29,800
32,226 35,726
34,360
35,735
SERVICES AND CHARGES
250
250 250
258
268
----2,968
--------0
0 0
0
0
TOTAL
---28,583
---------
30,050
------
------------------
32,476 35,976
--- ______
---------
---34-618
---------
36,003
-----�---
FY87
FY88
'FY89
RECEIPTS:
ACTUAL
ESTIMATE
CITY MGR
FY90
FY91
PROPOSAL
PROJECTION
PROJECTION
PROPERTY TAX
---28,583
30,050
---------
35,976
---------
34,618
36,003
TOTAL
28,583
30,050
35,976
---------
34,618
---------
36,003
154
O
F
SCHOOL CROSSING GUARDS
PROPOSAL FOR FY89
PERSONAL SERVICES:
CAPITAL OUTLAY:
--- FTE ---
FY88 FY89 $
TEMPOBENEFITS
32,300 NONE
___ _ 3_426
TOTAL _00 -__00 35,726 TOTAL
NONE
a
TRANSFER TO:
TOTAL
155
A
I. Minimize the number of fire starts in Iowa City through code development, code enforcement, and public
education efforts.
2. Minimize loss of life and property by providing a timely and well -coordinated response to fires and
medical emergencies.
3. Reduce the risk of fatal heart attack through public education efforts targeted at city employees and
citizens in general.
4. Increase the effectiveness of departmental operations through continued training and education of
departmental personnel.
5. Continue computerization of Fire Department records.
6. Develop the ability to deal effectively with hazardous materials incidents that may occur in Iowa City.
156
FIRE DEPARTMENT
PROGRAM DIVISION STATEMENT
PURPOSE:
V®
The purpose of the Fire
residents of Iowa City
Department is to reduce the risk of death, injury,
from fire, medical emergency,
and/or property loss to
Department provides a
or community disaster. To fulfill this purpose, the
well -coordinated and timely response to
public safety in the
emergencies within
community through preventative activities
Iowa City, and enhances
education programs.
such as code
enforcement and public
OBJECTIVES:
I. Minimize the number of fire starts in Iowa City through code development, code enforcement, and public
education efforts.
2. Minimize loss of life and property by providing a timely and well -coordinated response to fires and
medical emergencies.
3. Reduce the risk of fatal heart attack through public education efforts targeted at city employees and
citizens in general.
4. Increase the effectiveness of departmental operations through continued training and education of
departmental personnel.
5. Continue computerization of Fire Department records.
6. Develop the ability to deal effectively with hazardous materials incidents that may occur in Iowa City.
156
is,
K
157
PERFORMANCE MEASUREMENTS:
�t
Actual
Actual
Actual
Actual
Actual
Proj.
Proj.
FY83
FY84
FY85
FY86
FY87
FY88
FY89
Total Responses
1,293
1,453
1,581
1,272
1,354
1,391
1,391
Fire Responses
907
1,047
1,079
760
927
944
944
Actual Fires
297
329
284
298
288
2.99
299
Medical Emergencies
386
406
502
512
427
447
447
Total Fire Loss
$1,165,524
$664,949
$643,218
$507,966
$233,922
$512,514
$512,514
Loss Per Capita
$22.85
$13.04
$12.61
$9.96
$4.59
$10.05
$10.05
Loss Per Fire
$3,924
$2,021
$2,265
$1,705
$812
$1,700
$1,700
Avg. Response Time (Min)
3.3
3.5
3.4
3.0
3.4
3.3
3.3
Fires Per 1,000
5.8
6.5
5.6
5.8
5.6
5.9
5.9
Suspicious or
Incendiary Fires
44
26
33
31
36
34
34
Inspections
2,789
2,506
2,024
2,859
2,561
2,548
2,548
Reinspections
*
*
*
*
*
800
800
CPR classes
*
39
24
73
38
45
45
Public Education
Demonstrations
*
*
*
159
143
150
150
Firefighter
Training/Month
14.3
14.2
14.5
14.3
13.2
14
14
*Date not available.
The above measurements
provide a general
sense
of the effectiveness
of departmental
operation. Fire
department effectiveness
is difficult
to measure
quantitatively. The
actual numbers
of fires prevented,
lives saved, and/or property saved by
departmental
actions can never really be determined.
is,
K
157
V
a
EXPENDITURES:
PERSONAL SERVICES
COMMODITIES
SERVICES AND CHARGES
CAPITAL OUTLAY
TRANSFERS OUT
TOTAL
RECEIPTS:
PROPERTY TAX
LICENSES & PERMITS
CHARGES FOR SERVICES
UNIVERSITY FIRE CONTRACT
FEDERAL REVENUE SHARING
PROPERTY TAX TRANSFER
MISCELLANEOUS
TOTAL
RECEIPTSFIRE A D DEPTENT
EXPENDITURES SUMMARY
FY87
FY88
DEPT9
SCITYTMGR
ACTUAL
ESTIMATE
REQUEST
PROPOSAL
1,892,006
41,067
1,952,288
33,190
2,044,533
40,930
2,034,224
41,430
69,029
32,630
58,319
489,061
155,376
57,246
144,998
32,530
0
0
0
0
2,034,732 2,532,858 2,298,085 2,253,182
FY87
ACTUAL
1,259,762
0
77
391,097
374,782
8,317
2,034,732
FY88
ESTIMATE
1,2615 1
802
418,371
445,024
401,752
99
2,532,858
158
FY89
CITY MGR
PROPOSAL
1,410,948
2,385
428,832
410,1370
78
2,253,182
PROJECTION PROJECTION
2,120,570 2,214,119
36,279 38,140
162,937 171,075
15,080 6,550
0 0
2,334,866 2,429,884
0
PROJECTION
PROJECTION
1,454,713
2,385 02
450,346
1,510,561
2,802
8
472,454
426,542
78
443,604
78
2,334,866 2,429,884
V
R
9
a
PERSONAL SERVICES:
CLERK/TYPIST
)LICE & FIRE)
TOTAL
FIRE DEPARTMENT
PROPOSAL FOR FY89
--- FTE ---
FY88
FY89
$
36.00
36.00
928,732
2
6.00
6.00
171,678
R1
3.00
3.00
93,492
RI
1.00
1.00
21,305
1
1.00
1.00
36,145
RI
3.00
3.00
116,341
w
1.00
1.00
50,421
RE
1
12,700
00
RE
E
562600
0;635
15
27,775
4
__
51-00
51.00
2,034,224
4
NONE
TRANSFER TO:
TOTAL
159
CAPITAL OUTLAY:
TOTAL
0
SPRINGS
E
1,500
4,770
3,600 280
1,200
2,000
840
500
9;050
1,500
980
1,360
32,530
V
ANIMAL CONTROL
PROGRAM DIVISION STATEMENT
PURPOSE:
Provide community protection and animal services through administration of the Animal Control Ordinance,
effective enforcement, progressive shelter management and community education, and continue to effec-
tively administer the City's computerized pet licensing system thereby increasing revenues while
responding to the community's need for a simple and convenient program.
OBJECTIVES:
1. Maintain current level of service to the public with present number of employees and operating
hours.
2. Work towards comprehensive renovation plan for Animal Shelter facility.
3. Continue to expand public education programs, materials and media exposure.
PERFORMANCE MEASUREMENTS:
Number of Licenses sold and Revenue (L = Licenses, R = Revenue)
Quarter (L) FY84 (R) (L) FY85 (R) (L) FY86 (R) (L) FY87 (R) (L) FY88 (R)
1 2717$ 1,322 295/$ 1,054 242/$ 849 233/$ 1,492 2907$1,885.25
2 569/$ 2,656 284/$ 1,128 217/$ 1,302 133/$ 961 - -
3 1,894/$ 7,850 2,043/$ 9,127 2,034/$14,382 1855/$12,576 - -
4 297/$ 1,143 278/$ 1,687 432/$ 3,509 444/$ 3,415 - -
Total 3,031%$12,971 2,900 12,996 2,_9 _25-f T20,042 2,665 18,444
Education Programs Presented: Children & Adults Reached
Year No. of Programs No. People
FY81 11 379
FY82 14 420
FY83 11 490
FY84 13 365
FY85 15 425
FY86 10 250
FY87 13 567
FY88 (Projected) 7 300
FY89 (Projected) 5 250
160
(L) FY89 (R)
N
0
Citizen Generated Responses for Service
Quarter
FY83
FY84
FY85
FY86
FY87 FY88 FY89
1
352
301
317
281
243 320 -
2
268
251
229
193
248 --
3
279
220
225
220
235 --
4
305
273
280
275
310 --
1,204
1,0-9
1,05T
TO
TM
161
162
a
ANIMAL CONTROL
RECEIPTS AND EXPENDITURES SUMMARY
(
o
EXPENDITURES:
FY87
ACTUAL
FY88
ESTIMATE
DEPT 9 BCITY TMGR
REQUEST
FY90
FY91
PROPOSAL
PROJECTION
PROJECTION
PERSONAL SERVICES
COMMODITIES
108,410
5,212
113,129
5,622
117,467 117,467
122,383
127,645
SERVICES AND CHARGES
CAPITAL OUTLAY
13,295
11,933
6,601 6,436
13,765 13,765
6,659
14,210
6 968
14 756
TRANSFERS OUT
5,458
13,700
0 0
'
0
---------
0
---------
0 20,500
20 500
20,500
TOTAL
132,375
144,384
--------- ---------
137,833 158,168
---------
163,752
---------
169,869
FY87
FY88
FY89
RECEIPTS:
ACTUAL
ESTIMATE
CITY MGR
FY90
FY91
PROPOSAL
PROJECTION
PROJECTION
PROPERTY TAX
ANIMAL IMPOUNDING & BOARD
101,410
30,965
113,151
31,233
116,638
122,222
128,339
41,530
TOTAL
132,375
144,384
---41_530
158,168
163,752
_--41,530
169,869
162
a
PERSONAL SERVICES:
ANIMAL CONTROL OFFICER
ANIMAL CONTROL SUPERVISOR
TEMPORARIES
OVERTIME
BENEFITS
TOTAL
ANIMAL CONTROL
PROPOSAL FOR FY89
CAPITAL OUTLAY:
--- FTE ---
FY88 FY89
$
3.00 3.00
65,061 NONE 0
1.00 1.00
30,534 ---------
848 TOTAL 0
1,200
----- ----- ---------
19,824
4.00 4.00
117,467
TRANSFER TO:
REPAY LOAN FROM LANDFILL
TOTAL
S` pi
163
P
20,500
20,500
a
HOUSING AND INSPECTION SERVICES ADMINISTRATION
PROGRAM DIVISION STATEMENT
PURPOSE:
Provide supervisory and clerical support for the Department of Housing 8 Inspection Services and the
appropriate boards and commissions related to the department including the Electrical Board, Plumbing
Board, Housing Commission and Board of Appeals.
OBJECTIVES:
1. Assist all divisions within the department in meeting their objectives and promote a higher degree of
supervisory, administrative and professional development and performance by all division heads.
PERFORMANCE MEASURES:
1. Submit all Federal, State, and local reports as required.
2. Implement departmental policies and programs consistent with City Council goals
Comprehensive Plan and programs of the various Boards and Commissions.
3. Completion of all assigned projects and schedules prescribed by the City Manager.
4. Report on a regular basis the activity of all divisions indicating inspection and
ties in administering the Building, Housing, Fire, Electrical, Plumbing, Nuisance,
164
and objectives, the
enforcement activi-
and Zoning Codes.
WA
Ps
EXPENDITURES:
PERSONAL SERVICES
COMMODITIES
SERVICES AND CHARGES
CAPITAL OUTLAY
TOTAL
RECEIPTS:
PROPERTY TAX
HOUSING PERMITS & INSPECT
TOTAL
H.I.S. ADMINISTRATION
RECEIPTS AND EXPENDITURES SUMMARY
FY89 BUDGET
FY87
FY88
DEPT
CITY MGR
FY90
FY91
ACTUAL
ESTIMATE
REQUEST
PROPOSAL
PROJECTION
PROJECTION
70,145
75,789
80,782
80,782
84,218
87,932
768
11090
863
863
889
924
7,788
7,978
8,119
7,869
8,139
8,498
0
---------
51900
---------
0
---------
0
---------
0
---------
0
78,701
90,757
89,764
89,514
93,246
---------
97,354
FY87
FY88
FY89
ACTUAL
ESTIMATE
CITY MGR
PROPOSAL
78,365
90,335
89,164
------336
---------422
78,701
90,757
------350
89,514
114.E
PROJECTION PROJECTION
92,896 97,004
---350 ------350
93,246 97,354
PERSONAL SERVICES:
CODE ENFORCEMENT ASST.
H.I.S. DIRECTOR
TEMPORARIES
BENEFITS
0 tolt #A 0
H.I.S. ADMINISTRATION
PROPOSAL FOR FY89
--- FTE ---
FY88 FY89
$
1.00 1.00
22,783 NONE
1.00 1.00
43,950
210
----- ----- ---------
13,839
2.00 2.00
80,782
NONE
TRANSFER TO:
TOTAL
166
CAPITAL OUTLAY:
TOTAL
BUILDING INSPECTION
PROGRAM DIVISION STATEMENT
PURPOSE:
Provide required inspection, permitting, licensing and enforcement measures as required by all City regula-
tory codes and the State regulatory codes; provides assistance to the City Clerk in inspections for liquor
licenses, dance permits and smoking ordinance; assists the City Manager and Council in developing new
ordinances; and provides technical support to housing inspectors and federally assisted housing programs.
Maintain a consistent level of enforcement of all codes regulated by this division and research, develop
and enforce codes and ordinances consistent with the intent and policy of the City Council.*
OBJECTIVES:
I. Conduct plan reviews for all but the most complex plans within 7 days after receipt of applications.
2. Maintain and provide the public with information on building safety.
3. Respond in a timely manner to all citizens' questions/complaints concerning Code requirements.
PERFORMANCE MEASURES:
1st Qtr.
FY84
FY85
FY86
FY87
FY88
Number of sign permits
220
377
94
Number of electrical permits
--
451
429
449
149
Number of plumbing permits
217
186
255
60
Number of mechanical permits
200
153
167
85
Number of building permits
367
457
444
524
144
Dollar amount
$33,780,250
$20,856,318
$25,370,523
$20,168,305
$6,918,754
Number of field inspections
4,208
5,009
4,496
5,345
1,372
Number of plans checked
392
485
528
558
158
Average turnaround time
6 days
5 days
5 days
5 days
5 days
Number of complaints
296
244
348
380
59
Number of violation orders
64
221
197
333
58
Number of compliances
100
298
210
325
58
Cost of administration of program
165,305
148,835
163,080
170,145
47,935
Revenues generated
240,989
126,748
141,949
160,479
47,440
Revenues as % of operating cost
146%
85.2%
87%
94.3%
99%
*The interrelation of the number of permits issued, the complexity of construction projects, the shift in
priorities of the Council and administration, and the expansion of enforcement responsibilities caused by
new codes and ordinances will affect the quantity of attention to any one aspect of code enforcement.
167
PERSONAL SERVICES
COMMODITIES
SERVICES AND CHARGES
CAPITAL OUTLAY
TOTAL
RECEIPTS:
BUILDING INSPECTION
RECEIPTS AND EXPENDITURES SUMMARY
-- FY89 BUDGET --
FY87 FY88 DEPT CITY MGR FY90 FY91
ACTUAL ESTIMATE REQUEST PROPOSAL PROJECTION PROJECTION
156,263 164,710 174,532 174,532 182,027 190,165
1,730 1,564 2,740 2,740 2,822 21935
12,256 17,480 15,149 12,849 15,692 15,302
0 0 0 0 0 0
170,249 183,754 192,421 190,121 200,541 208,402
FY87 FY88
ACTUAL ESTIMATE
PROPERTY TAX 9,769 26,865
BUILDING PERMITS & INSPEC 160,480 156,889
--------- ---------
TOTAL 170,249 183,754
168
FY89
CITY MGR
FY90
FY91
PROPOSAL
PROJECTION
PROJECTION
29,248
41,028
47,529
160,873
---------
159,513
---------
160,873
---------
190,121
---------
200,541
---------
208,402
---------
9
H
W
F
PERSONAL SERVICES:
BUILDING INSPECTOR
SR. BUILDING INSPECTOR
TEMPORARIES
BENEFITS
TOTAL
BUILDING INSPECTION
PROPOSAL FOR FY89
--- FTE
---
FY88
FY89
$
4.00
4.00
107,612 NONE
1.00
1.00
33,798
----- -----
32,950
72
---------
5.00
----- -----
----- -----
5.00
174,532
---------
---------
NONE
TRANSFER TO:
TOTAL
169
CAPITAL OUTLAY:
TOTAL
HOUSING INSPECTION
PROGRAM DIVISION STATEMENT
PURPOSE:
Ensure that housing facilities are of the quality necessary to protect and promote the health, safety, and
welfare of not only those persons utilizing these facilities, but the general public as well through the
enforcement of the housing Code by the inspection of rental units. Investigate citizen complaints to the
satisfaction of the community and provide licensing of rental units as prescribed by the Housing Code.
OBJECTIVES:
1. Ensure that the quality of rental housing and owner -occupied housing will not deteriorate from the level
which has been achieved to date.
2. Assure by inspection, enforcement and education that hazardous conditions which contribute to loss of WE
and property by fire are eliminated.
3. Inspect all rental property in the community; multi -family every two years; duplex every three years; anc
single family every four years.
4. Provide technical assistance to the Housing Commission, Board of Housing Appeals, City Manager, City
Council and other departments.
5. Respond to citizen questions concerning Housing Code Enforcement.
6. Provide information and assistance to citizens appealing enforcement decisions.
7. Investigate and resolve citizen complaints.
8. Hold meetings with other organizations within the community concerning Housing Code enforcement regulations
and procedures, e.g. Protective Association of Tenants, Board of Realtors.
9. Provide training seminars for members of the Board of Housing Appeals.
PERFORMANCE MEASURES:
1st qtr.
FY82
FY83
FY84
FY85
FY86
FY87
FY88
Inspections:
a. licensing inspections
-
868
946
827
880
937
343
b. complaint inspections
-
121
209
132
122
203
36
c. request inspections
-
26
11
3
9
12
5
No, of reinspections
-
-
1808
1365
1350
1499
512
No. of violation orders
657
690
800
603
645
701
261
Emergency orders issued
56
199
299
120
198
461
151
Certificate of Structure Compliance
468
853
477
214
88
78
9
Rental permits issued
479
853
762
713
848
843
253
Referrals to Legal
l
11
11
10
28
18
f,
Court filings
1
6
13
2
10
20
2
Rent escrow certification
0
4
4
11
0
0
0
170
n
w
*The City established a one-time Certificate of Structural Compliance requirement which resulted in a higher
number of appeals in FY83, FY84 and FY85.
171
FY82
FY83
FY84
FY85
FY86
FY87
1st Qtr.
FY88
Appeals:*
Total No.
44
181
100
70
30
11
2
Upheld
36
168
92
57
13
11
2
Variance
5
9
8
56
15
0
0
Deferred
3
4
0
5
0
0
0
Cost of administration of program
$87,133
$89,566
$99,764
$105,807
$108,771
$116,295
25,211
Revenues generated
Revenue %
$48,778
$51,516
$59,895
$36,515
$54,972
$81,700
$28,011
as a of operating cost
57%
57%
60%
35%
51%
70%
111%
*The City established a one-time Certificate of Structural Compliance requirement which resulted in a higher
number of appeals in FY83, FY84 and FY85.
171
V
P
EXPENDITURES:
PERSONAL SERVICES
COMMODITIES
SERVICES AND CHARGES
CAPITAL OUTLAY
TOTAL
HOUSING INSPECTION SERVICES
RECEIPTS AND EXPENDITURES SUMMARY
FY87
FY88
ACTUAL
ESTIMATE
106,074
111,591
744
1,105
8,002
10,522
1,475
200
116,295 123,418
FY87 FY88
ACTUAL ESTIMATE
RECEIPTS:
PROPERTY TAX 34,473 41 054
HOUSING PERMITS & INSPECT ---81,822 ---82,364
TOTAL 116,295 123,418
172
-- FY89
BUDGET --
CITY MGR
DEPT
CITY MGR
FY90
FY91
REQUEST
PROPOSAL
PROJECTION
PROJECTION
119,397
119,397
124,519
130,079
815
815
839
872
10,807
10,005
10,078
10,697
----525
131,544
------525
130,742
-541
135,977
------563
142,211
FY89
CITY MGR
FY90
FY91
PROPOSAL
PROJECTION
PROJECTION
47817
53,052
59,286
82,,925
-- 82,925
-------
82,925
---------
---------
--130,742
135,977
142,211
Y
a
PERSONAL SERVICES:
CLERK TYPIST - HIS
HOUSING INSPECTOR
BENEFITS
TOTAL
HOUSING INSPECTION SERVICES
PROPOSAL FOR FY89
--- FTE ---
FY88 FY89
$
1.00 1.00
20,893
3.00 3.00
75,612
22,892
NONE
4.00 4.00 119,397
TRANSFER TO:
TOTAL
173
CAPITAL OUTLAY:
1 OFFICE CHAIR 245
1 4 -DRAWER FILE CABINET ------280
TOTAL 525
HOUSING COMMISSION/BOARD OF APPEALS
PROGRAM DIVISION STATEMENT
PURPOSE:
The
purpose of the housing Commission is to promote clean, decent and safe housing for the
residents of
Iowa
City and act as the Board of Appeals for the Housing Code. The Comnission will study, investigate and
make
recommendations to the City Council on matters relating to fulfillment of the Commission's purpose.*
This
will be accomplished by regular monthly meetings and special meetings as may be necessary. Appeals
will
be heard as soon as practical.
OBJECTIVES:
1.
The Commission will have a continuing role in overviewing the Section 8 and Public Housing
Programs and
will assist in obtaining additional units as funding availability from HUD permits.
2.
Aggressively pursue additional units of subsidized housing.
3.
Continue to study and encourage private enterprise participation in federally assisted
housing pro-
grams.
4.
Hear appeals as necessary to ensure fair and impartial interpretations and enforcement of the Housing
Code.
5.
Continue to make recommendations for Housing Code amendments as considered appropriate.
6.
Continue to seek new housing opportunities for Iowa Citians.
7.
Continued support for the Shared Housing Programs.
8.
Continue review/approval of loan applications for Housing Rehabilitation Programs.
PERFORMANCE
MEASUREMENTS: Proj.
Proj.
FY84 FY85 FY86 FY87 FY88
FY89
1.
Number of meetings held 14 10 11 12 12
12
2.
Recommendations to City Council 18 15 9 10 12
12
3.
Number of units assisted 486 500 520 599 655
705
4.
Number of appeals heard 100 70 30 11 10
8
5.
Housing Rehabilitation:
Comprehensive home Improvement Loans 10 6 4 14 14
14
Rental Rehabilitation -- 6 13 14 14
14
*The Housing Commission has continued to be involved with meeting the housing needs of elderly and
low-income residents by means of the Shared Housing and Leased Housing Programs. Applications were
endorsed and submitted for an additional 56 Section 8 Existing Housing Vouchers. The Commission will
continue to encourage private participation in efforts to achieve clean, decent and safe housing for
residents and to recommend to Council actions which will alleviate housing concerns in the community. It
is anticipated that applications will be submitted for 50 additional Section 8 Existing units (either
vouchers or certificates).
174
Y
RECREATION V
PROGRAM DIVISION STATEMENT
PURPOSE:
The Recreation Division provides a variety of leisure time recreational services to all populations,
including organized activities and supervised play. The professional staff of the Recreation Division
provides purposeful recreation programming by utilizing departmental and other community facilities. The
Division strives to cooperate with all agencies and to coordinate activities with other recreational
organizations in order to expand leisure time opportunities for the community. The underlying goal of the
Recreation Division is to provide a high quality level of leisure time opportunities, increase the number
of people served, improve the quality of program delivery and advocate the benefits of recreational
involvement to the general public.
OBJECTIVES:
1. Develop an informational brochure for the general public describing the Special Populations Involvement
program, services, eligibility andpolicies.
2. Develop an informational brochure for use by affiliate groups and organizations outlining policies and
procedures of the Division.
3. Continue to increase the number of volunteers utilized by introducing them into all areas of program-
ming within the Recreation Division.
4. Strive to maintain a high maintenance look at all division facilities.
NEW OBJECTIVES:
1. Development and implementation of a public awareness campaign concerning: a) Programs and service
offered by the division (Department). (b) Public relations to improve the effectiveness of our
communication with the general public.
2. Establishment of a five-year development and programming (master) plan for the division.
3. Development of an assistance program for economically disadvantaged individuals who cannot afford the
services of the division.
4. Establishment of a cooperative relationship through joint programming and use of School District and
Recreation Division facilities, programs, personnel, and workshops.
175
M
I
PERFORMANCE MEASURE:
CV
FY85
FY86
FY87
Est.
FY88
Est.
Participation in
Social/Cultural Activities
34,978
42,648
FY89
Participation in
Aquatics Activities
34,901
36,000
36,500
Participation in
208,896*
174,921
146,016
175,219
210,263
Activities
Sports/Wellness/Center
109,743
177,283
112,423
113,000
114,036
Participation in
Activities
Special Populations
9,302
10,225
11,193
12,140
13,085
*Summers of 1984
and 1985 were far above average for swimming attendance.
I
_V
176
M
I
RECREATION
RECEIPTS AND EXPENDITURES SUMMARY
FY87 FY88 DEPT9 BCITYTMGR FY90 FY91
EXPENDITURES: ACTUAL ESTIMATE REQUEST PROPOSAL PROJECTION PROJECTION
PERSONAL SERVICES
COMMODITIES
494,575
46,233
531,377
65,752
618,980
66,632
632,643
66,632
634,913
660,358
SERVICES AND CHARGES
CAPITAL OUTLAY
194,304
2,6590
264,945
47,2200
370,729
50,385
370,729
68,636
399,715
71,382
417,398
TRANSFERS OUT
_____ __
--------
_ 0
29,335
111700
12,860
11,700
9,945
11,700
TOTAL
737_771
_909_294
1_106_726
1_111_039
1_127_824
1_170_783
177
FY87
FY88
FY89
RECEIPTS:
ACTUAL
ESTIMATE
CITY MGR
FY90
FY91
PROPOSAL
PROJECTION
PROJECTION
PROPERTY TAX
RECREATION FEES
400,483
337,288
451,227
376,792
589,718
487,661
603,884
489,607
644,242
491,521
MOTEL TAX
TRANSFER FROM RESERVES
0
0
37,775
43,500
33,660
34,333
35,020
_ 0
0
0
TOTAL
__737,771
__909_294
1_111_039
1_127_824
1_170_783
177
.W.
.W.
M
RECREATION
PROPOSAL FOR FY89
PERSONAL SERVICES:
CAPITAL OUTLAY:
TRANSFER TO:
REPAY LOAN-REC. FAC. RESERVE
TOTAL
178
11,700
11,700
CTR. 25,000
-REC.CTR. 3,500
575
29_335
--- FTE ---
FY88
FY89
$
REATION & GVMT BLDGS
1.00
1.00
17,988
1 OFFICE CHAIR
RECREATION
1.00
2.00
36,971
LIGHTS FOR POOL-REC.
/TYPIST - RECREATION
1.00
1.00
20,556
MATS/CURTAIN DIVIDERS
C. -RECREATION
1.00
1.00
23,649
1 DESK
- RECREATION
1.00
1.00
26,903
RAM SUPERVISOR
4.00
4.00
112,621
TOTAL
ESSUPERINTENDENT
1.00
1.00
34,512
275,123
190
-----
-----
84,130
TOTAL
10.00
---------
11.00
632,643
TRANSFER TO:
REPAY LOAN-REC. FAC. RESERVE
TOTAL
178
11,700
11,700
CTR. 25,000
-REC.CTR. 3,500
575
29_335
PARKS
PROGRAM DIVISION STATEMENT
PURPOSE:
The Parks Division is a division of the Parks and Recreation Department. It presently maintains thirty-one
(31) park areas and their facilities, comprised of six hundred seventeen (617) acres. It is also responsi-
ble for the mowing of several acres of non -park city -owned properties, and the Highway 6 Bypass R -O -W. The
basic purpose of the Parks Division is to provide adequate public open space for all of the residents of
Iowa City and to pursue various active and passive leisure -time activities.
01:111X41IM1*5
1. Improve turf areas by maintaining a program of sound agricultural practices, including fertilization,
weed control, aeration and seeding.
2. Save labor costs of trimming and reduce tree injury by using herbicides around trees and hard to mow
areas.
3. Improve playground safety and appearance by replacing old play equipment apparatus on an annual program
in selected parks.
4. Continue with a tree replacement program for all parks with primary emphasis on City Park.
5. Continue the annual picnic table/barbeque grill replacement program.
NEW OBJECTIVES:
1. Replace old shingles on three roofs of picnic shelters in City Park by October 15, 1988.
2. Renovate old City Park pool concession building into a picnic shelter by July 15, 1988.
3. Improve trash containment services by installing covered receptacles at various picnic shelters in City
Park by May 1, 1989.
PERFORMANCE MEASUREMENTS:
Proj. Proj.
FY84 FY85 FY86 FY87 FY88 FY89
1. No. of shelter reservations per 1,452 1,259 1,387 1,138 1,250 1,300
season
2. No. of hours spent on mowing 4,790 4,609 4,727 5,244 5,000 5,000
operations per season
3. No. of hours spent on projects 2,200 2,207 2,014 1,157 1,500 1,500
for other City departments
179
FY84 FY85 FY86
4. No. of maint. acreage assignment 43.9 43.9 52.0
per employee
5. Dollar cost per acre of maint. 789.00 735.29 725.67
park & other non -park properties
*Hunters Run and Scott Boulevard had not been included in the past.
180
Proj.
Proj.
FY87 FY88
FY89
57.2 61.7*
61.7*
786.30 785.00 785.00
i
a
181
KS
RECEIPTS AND EXPENDITURES SUMMARY
EXPENDITURES:
FY87
ACTUAL
FY88
ESTIMATE
DEPT9 BCIITYTMGR
REQUEST PROPOSAL
FY90
PROJECTION
FY91
PROJECTION
PERSONAL SERVICES
COMMODITIES
297,452
23,390
315,169
28,790
334,555 334,555
34 501 33;071
348900
34, 067
364,458
351,395
SERVICES AND CHARGES
104,878
106,597
108,866 115;589
120;938
126;956
CAPITAL OUTLAY
TRANSFERS OUT
970
20,000
---------
33 000
0
--------- ---------
24 500 22 000
18,000 38,000
19 500
23,000
19 500
18,000
TOTAL
446,690
483,556
------------
520,422 543,215
546,405
---------
564,309
FY87
FY88
FY89
ACTUAL
ESTIMATE
CITY MGR
FY90
FY91
RECEIPTS:
PROPOSAL
PROJECTION
PROJECTION
PROPERTY TAX
TRANSFER FROM RESERVES
428,732
0
440,463
25,000
524,276
0
527,466
0
545,370
0
MISCELLANEOUS
---17_958
18,093
---------
---18,939
18,939
TOTAL
446,690
483,556
543,215
---18,939
546,405
---------
564,309
181
PERSONAL SERVICES:
M.W.III - PARKS
SR. M' W'
- PARKS MOWING
SR. M.W. - PARKS CONSTRUCTION
TEMPORARIESINTENDENT
OVERTIME
BENEFITS
TOTAL
a
PARKS
PROPOSAL FOR FY89
--- FTE ---
FY88
FY89
$
3.00
3.00
72;117
1.00
1.00
26;903
1.00
1.00
37,439
23,500
64;029
10.00-10.00 334,555
TRANSFER TO:
REPAY LOAN -PARK LAND ACQ RVE
MERCER PARK SOFTBALL FIELDS
TOTAL
182
CAPITAL OUTLAY:
REPLACE PLAY EQUIPMENT
TREE REPLACEMENT
REPLACE 10 GRILLS
REPLACE 10 PICNIC TABLES
CITY PARK CONCESSION BLDG
TOTAL
18,000
---20,000
38,000
10,000
2,500
2,000
2,500
5,000
22,000
LIBRARY
PROGRAM DIVISION STATEMENT
PURPOSE:
The Library is a semi -autonomous department operated by the Library Board of Trustees. It provides
residents of Iowa City and contractual service areas with free access to information and ideas in a variety
of formats and intellectual levels and through a planned program of services, facilities and publications.
Operating funds provided by City revenues are supplemented by gift and grant funds, fines, fees, sales and
service contracts.
OBJECTIVES:
1. Maintain range/quality of services either through additional staff or through continuing library hours
at the present reduced level.
2. Provide effective handling and sufficient quantity of materials to satisfy 60-70% of requests for a
specific item.
3. Sustain FY88 level of volunteers; increase amount of private funds for library materials.
4. Adopt a long-range plan for FY90-FY94.
NEW OBJECTIVES:
5. Develop plans to reorganize library support groups and public information activities into an office
jointly funded by City, Foundation and Friends.
PERFORMANCE MEASURES:
183
P
Actual
Actual
Actual
Actual
Actual
Proj.3
Proj.3
FY83
FY84
FY85
FY86
FY87
FY88
FY89
1.
A.
Cardholders)
45,300
47,961
50,741
53,057
49,1392
48,000
48,000
B.
Building traffic
471,600
497,276
507,620
513,232
498,472
500,000
500,000
C.
Total loans
536,200
574,525
622,265
647,742
668,499
650,000
665,000
D.
Reference questions
69,170
70,801
77,004
76,839
76,003
75,000
75,000
E.
Loans per hour open
169.6
180.8
196.1
205.7
224.4
230.0
235.0
2.
A.
Loans per new volume
26.9
32.8
31.5
38.4
35.9
31.0
30.0
B.
Availability rate
68.0%
68.1%
66.2% 58.1%
64.3%
68.0%
68.0%
3.
A.
Volunteer hours
4,873
5,787
5,743
5,139
6,943
6,500
6,500
B.
Hours per volunteer
20.6
29.3
35.0
39.2
53.0
50.0
50.0
C.
Gift funds for materials
$31,754
$19,887
$14,240
$21,433
$19,784
$27,000
$35,000
4.
Five
year plan used for FY90
budget planning
and service
delivery.
5.
Development
office ready for
FY90 implementation.
I.
Includes
al Iowa City, Johnson County and
fee cardholders
who
have used their
cards
in last 3
years.
2.
Computation
method revised 9-1-86. 3. All
estimates
based on
53 hrs/week
(3/1/87 and after).
183
P
RECEIPTS AND EXPEENNDDITURES SUMMARY
EXPENDITURES:
FY87
ACTUAL
FY88
ESTIMATE
DEPT BCITYTMGR
REQUEST PROPOSAL
FY90
PROJECTION
PROJECTION
PERSONAL SERVICES
859,007
28,758
905,986
31,700
953,988 953,988
993,935
1,036,690
SERVICESIAND CHARGES
CAPITAL OUTLAY
169,668
191,260
32,810 32,810
190,175 190,175
33,796
194,671
35,147
TRANSFERS OUT
197,235
178,950
3,500
214,780 182,780
187,188
203;855
193,242
_-_-3_500
3,500 14,500
14,500
14 500
TOTAL---------
1,258,168
---------
1,311,396
------
--------- ---------
1,395,253 1,374,253
---------
1,424,090
-----
1,483,434
RECEIPTS:
FY87
ACTUAL
FY88
ESTIMATE
FY89
CITY MGR
FY90
FY91
PROPOSAL
PROJECTION
PROJECTION
PROPERTY TAX
LIBRARY SERVICES
JOHNSON
1,049,699
68,815
1,083,864
82,456
1 155 264
1,199,474
1,252,215
COUNTY CONTRACTS
CABLE TV CHARGEBACK
126,203
13,451
131,140
64977
164 425
64,977
142,409
64,977
148,343
TOTAL
____
13,936
_________
16 587
---------
17,230
---------
17F899
1,258,168
1_311_396
1,374,253
1,424,090
-------
1,483,434
184
PERSONAL SERVICES:
TOTAL
N
LIBRARY
PROPOSAL FOR FY89
--- FTE ---
FY88 FY89 $
1.00 1.00 19,484
4.00 4.00 83,572
2.00 2.00 44,327
1.00 1.00 24,430
2.00 2.00 48,078
1.00 1.00 24,603
1.00 1.00 29,875
1.00 1.00 24,516
1.00 1.00 26,429
1.00 1.00 34,943
1.00 1.00 34,854
1.00 1.00 29,467
1.00 1.00 32,965
1.00 1.00 36,675
1.00 1.00 47,181
PT 2.00 2.00 36,804
PT 1.50 1.50 28,594
PT .50 .50 10 447
PT 1.00 1.00 2 1390
PT .50 .50 11 410
4
PT .50 .50 1471
PT 75 .75 211,707
98,654
13,775
154,337
26.75 26.75 953,988
TRANSFER TO:
EQUIP. REPLACEMENT RESERVE
REPAY LOAN -LIB. FOUNDATION
TOTAL
185
CAPITAL OUTLAY:
LIBRARY MATERIALS
MICRO-COCOMPUTER MLEASE PURCHASEPTER IPMT
TOTAL
3,500
11,000
14,500
146,500
5,840
3
--182,780
ffl
PARKS 2 RECREATION ADMINISTRATION
PROGRAM DIVISION STATEMENT
PURPOSE:
Provide a wide variety of Parks and Recreation services and programs through the efforts of a well
motivated, efficient work force. Direct and coordinate operations in the Department's six divisions:
Recreation, Parks, Cemetery, Forestry, Government Buildings and Central Business District Maintenance; and
provide staff liaison for the Parks and Recreation Commission.
OBJECTIVES:
1. Prompt dissemination of information from the Council, City Manager, Parks and Recreation Commission,
and other departments and divisions to appropriate division heads and divisions.
2. Systematic monitoring of divisions to ensure that each is functioning effectively and efficiently.
3. Avoid duplication of services within City government, and attempt to avoid duplication of parks and
recreation services and facilities offered by other governmental units or private enterprise.
4. Work with the Parks and Recreation Commission, keeping them better informed, and helping them to be a
more vital segment of the organization.
5. Assist the Parks and Recreation Commission with the continued development and implementation of the
Parks and Recreation Foundation.
6. Assume a leadership role in the initiation and implementation of plans to develop a new outdoor park
and recreation complex, in conjunction with the new wastewater treatment facility, with plans to be
completed by January, 1989.
7. Work with the Parks and Recreation Commission in developing a long-range master plan for acquisition,
development and maintenance of parkland and recreation facilities, and recreation programs, with
substantial completion by the end of FY89.
186
a
PERSONAL SERVICES
COMMODITIES
SERVICES AND CHARGES
CAPITAL OUTLAY
TOTAL
RECEIPTS:
PROPERTY TAX
MISCELLANEOUS
TOTAL
PARKS & RECREATION ADMIN
RECEIPTS AND EXPENDITURES SUMMARY
FY89 BUDGET
FY87
FY88
DEPT
CITY MGR
FY90
FY91
ACTUAL
ESTIMATE
REQUEST
PROPOSAL
PROJECTION
PROJECTION
79,252
83,361
89,414
89,414
93,196
97,269
656
647
850
850
876
911
6,715
4,214
7,156
7,006
0
7,169
0
7,390
1,565
740
0
---------
---------
---------
0
---------
---------
88,188
---------
88,962
97,420
97,270
101,241
105,570
FY87
FY88
FY89
ACTUAL
ESTIMATE
CITY MGR
FY90
FY91
PROPOSAL
PROJECTION
PROJECTION
88,173
88,962
97,270
0
101,241
0
105,570
0
15
0
---------
---------
88,188
---------
88,962
---------
97,270
101,241
105,570
187
PERSONAL SERVICES:
ADMIN. SEC. - PARKS & REC
PARKS & RECREATION DIRECTOR
OVERTIME
BENEFITS
TOTAL
PARKS & RECREATION ADMIN
PROPOSAL FOR FY89
--- FTE ---
FY88 FY89
$
1.00 1.00
24,373 NONE
1.00 1.00
50,301
416
----- ----- ---------
14,324
2.00 2.00
----- ----- ---------
----- ----- ---------
89,414
NONE
TRANSFER TO:
TOTAL
188
CAPITAL OUTLAY:
TOTAL
PARKS & RECREATION COMMISSION
PROGRAM DIVISION STATEMENT
PURPOSE:
Provide a year-round program of leisure time activities and facilities at various locations throughout the
community to meet the needs of a population having widely varied characteristics and interests. Recommend
and review policies, rules, regulations, ordinances and budgets relating to various divisions comprising
the Parks and Recreation Department, and advise the City Council on all matters affecting the department.
OBJECTIVES:
1. Assume the lead role in the continued development and implementation of the Iowa City Parks and
Recreation Foundation.
2. Serve as a base of activism for developing a large outdoor sports field/park complex.
3. Develop a long-range master planning process and implement same.
4. Work to develop ways to broaden public input into the recreational planning process.
10
SENIOR CENTER
PROGRAM DIVISION STATEMENT
PURPOSE:
Operate a Senior
ity
independent living, st mulate�personal mgrowth, and which an aprovide array of s channel/forumery Ices, rfor ams inte cond omunti�ty rthat supprt
elationships
among participants are effectively assembled and promoted.
OBJECTIVES:
I. of a
Make the general community and particularly the elderly aware of the Senior Center through distribution
Center Commissionslstaff, student volunteers and,
dparticipantspersonal outreach by the Council of Elders, Senior
2. Provide volunteer opportunities which encourage increased social interaction for adults 55 or older.
3. Effectively coordinate available community services and activities for the elderly of Johnson County
through classes, workshops, series and special events.
4. Provide the elderly community a focal point from which they can plan, organize and implement programs
and activities which they deem important in maintaining or improving their quality of life.
5. Provide an opportunity for community agencies serving the elderly to exchange information, share
expertise and coordinate their services to the elderly and to facilitate monthly meetings of the
Service Providers Organization.
6. Serve city, county and other entities as a source of data on the elderly of Johnson County to facili-
tate the planning process.
7. Promote a cooperative exchange with the University for training, research and continuing education.
8. Facilitate operation of the Eldercraft Shop.
9. Provide staffing for the Senior Center Commission.
10. Provide space, to the extent possible, for services and activities which primarily benefit the elderly.
PERFORMANCE MEASUREMENTS:
190
(Those
SENIOR CENTER
signing
UNITS OF SERVICE
in using
numbered complimentary cards)
ACTIVITY OR SERVICE
FY84
FY85FY86
PROJECTED
PROJECTED
Senior Center*
*
FY87
FY88
FYB9
City
Count
47,988
45,497*
45'284* 68,143*
48,143
70,000
70,000
I!\ Visitors
V ,
7,166
2,914
7,732
4,992
7,621
49,143
49,143
8,803 10,168
1099 ,525
8,399
10,52
190
Y
a
191
E
PROJECTED
PROJECTED
ACTIVITY OR SERVICE
FY84
FY85
FY86
FY87
FY88
FY89
AARP
2,530
2,126
2,451
2,476
2,500
2,500
ADP
2,004
1,809
2,299
3,151
3,200
3,200
Congregate Meals
61,064
61,330
56,072
60,428
61,000
61,000
ESA
1,108
594
1,973
2,617
3,000
3,000
SEATS
5,725
9,114
11,741
13,900
14,500
14,500
VNA
---
---
1,613
2,360
2,500
2,500
Other
3,712
3,400
---
---
---
---
(*) The Senior Center
figures are not
accurate by
a factor of at least 10% as
participants do
not have to
sign in.
VOLUNTEER
HOURS CONTRIBUTED
PROJECTED
PROJECTED
ACTIVITY
FY84
FY85
FY86
FY87
FY88
FY89
Senior Center Post
805
776.5
833.5
834.5
835
835
Guide/Host
4,556
5,175.5
4,827.25
5,675.5
5,700
5,700
Eldercraft Shop
3,112
3,280.0
3,420.5
3,756.75
3,800
3,800
Library
805
250.2
257.5
294.0
300
300
Teachers
1,072
1,533.5
2,054.0
1,441.75
1,450
1,450
Other
2,211
3,084.5
3,244.5
5,266.0
5,280
5,280
Total
11,986
14,100.5
14,637.25
17,250.25
17,365
17,365
Classes
106
165
192
166
170
170
Services
191
242
176
525 PT
1,320 FT
530
1,320
530
1,320
Special Events
658
624
888
711
715
715
Y
a
191
E
192
FY87
FY88
SENIOR
CENTER
ACTUAL
ESTIMATE
CITY MGR
RECEIPTS
AND EXPENDITURES SUMMARY
RECEIPTS:
PROPOSAL
PROJECTION
PROJECTION
-- FY89
BUDGET --
186,136
239,716
202,828
207,156
FY87
FY88
DEPT
CITY MGR
FY90
FY91
SR CENTER SERVICES
EXPENDITURES:
ACTUAL
ESTIMATE
REQUEST
PROPOSAL
PROJECTION
PROJECTION
_-232,387
PERSONAL SERVICES
129,643
139,660
148,466
148,379
154,711
161,561
COMMODITIES
8,149
6,733
9,148
8,448
8,705
9,055
SERVICES AND CHARGES
77,080
79,994
89,518
76,977
84,278
82,488
CAPITAL OUTLAY
0
0
50,000
601000
0
0
TRANSFERS OUT
6,000
--------- ---------
6,000
6,000
---------
6,000
---------
6,000
---------
6,000
TOTAL
220,872
232,387
303,132
299,804
253,694
---------
259,104
192
FY87
FY88
FY89
ACTUAL
ESTIMATE
CITY MGR
FY90
FY91
RECEIPTS:
PROPOSAL
PROJECTION
PROJECTION
PROPERTY TAX
171,039
186,136
239,716
202,828
207,156
JOHNSON COUNTY CONTRACTS
44,124
46,096
59,961
50,739
51,821
SR CENTER SERVICES
5,709
---------
155
---------
127
---------
127
127
TOTAL
-_220,872
_-232,387
-_299,804
---------
-_253,694
---------
259,104
192
SENIOR CENTER
PROPOSAL FOR FY89
PERSONAL SERVICES:
TRANSFER TO:
PARKING OPERATIONS
TOTAL
V
193
CAPITAL OUTLAY:
REPAY LOAN FOR ROOF REPAIRS 60,000
TOTAL __-60_000
6,000
6,000
--- FTE ---
FY88
FY89
$
SR. CLERK/TYPIST - SR. CENTER
1.00
1.00
18,417
M.W.II R.CENTER
1.00
1.00
21,103
PROGRAM SPECIALIST -SR. CENTER
1.00
1.00
30,960
SR. CENTER COORDINATOR
1.00
1.00
33,927
VOLUNTEER SPECIALIST -SR CENTE(PT)
50
.50
13,156
TEMPORARIES
3,737
OVERTIME
BENEFITS
_
26,779
TOTAL
4.50
4.50
148,379
TRANSFER TO:
PARKING OPERATIONS
TOTAL
V
193
CAPITAL OUTLAY:
REPAY LOAN FOR ROOF REPAIRS 60,000
TOTAL __-60_000
6,000
6,000
0
O\0
w
SENIOR CENTER COMMISSION
PROGRAM DIVISION STATEMENT
PURPOSE:
Serve in an advisory role to the City Council and Johnson County Board of Supervisors in order to monitor
the operation of the Senior Center to ensure that an environment is created which will support the efforts
of Johnson County senior citizens to maintain an acceptable quality of life.
OBJECTIVES:
1. Make recommendations with regard to policies and programs of the Senior Center.
2. Join staff and other interested persons in seeking adequate financial resources for the operation of
the Senior Center.
3. Encourage full participation by senior citizens in the programs of the Senior Center.
4. Ensure that the Senior Center is effectively integrated into the community and cooperates with
organizations with common goals in meeting the needs of senior citizens.
5. Serve in an advocacy role with regard to the needs of senior citizens in Johnson County.
194
PARKING OPERATIONS
FINANCIAL PLAN SUMMARY
FY87 FY88 FY89
ACTUAL ESTIMATE PROPOSAL
BEGINNING BALANCE 309,664
TOTAL BALANCE 309,664
PARKING FINES
185,191
INTEREST INCOME
87,432
BUILDING RENTALS
6,201
PARKING RAMP REVENUE
1,086,066
OTHER PARKING REVENUE
568,879
SR. CENTER PARKING
6 000
MISCELLANEOUS REVENUES
624
TOTAL RECEIPTS
-------
1,940,393
PERSONAL SERVICES
-598,813
COMMODITIES
-16,042
SERVICES AND CHARGES
-265 862
CAPITAL OUTLAY
-31:268
TRANSFERS
-1,230,127
CONTINGENCY
0
TOTAL EXPENDITURES -2,142,112
ENDING BALANCE 107,945
0
107,945
----107,945
192,000
65,000
6,282
1,118,528
583,295
6,000
------1,000
1,972,105
-633,948
19,848
-313,546
-41,732
896,800
-20,000
-1,925,874
154,176
195
154,176
154,176
185,000
65,000
6,282
1,113,040
583,295
6,000
--------370
1,958,987
-639,304
-17,597
-316,549
-20,000
-897,300
-38,000
-1,928,750
184,413
FY90
PROJECTION
184,413
184,413
185,000
65,000
6,282
1,122,826
587,855
6,000
370
1,973,333
-666,939
-18,171
-340,078
-20,600
-898,250
-38,000
-1,982,038
175,708
FY91
PROJECTION
175,708
175,708
185,000
65,000
6,282
1,277,859
675,465
6,000
370
--------
2,215,976
-696,111
-18,961
-362,404
-21,424
-857,915
-38,000
-1,994,815
396,869
ner-.
1,
LN,
PARKING OPERATIONS
PROGRAM DIVISION STATEMENT
PURPOSE:
Operate and maintain the City's on and off-street parking facilities and enforce appropriate parking regula-
tions, primarily in the CBD. System consists of two parking ramps (1,530 spaces), eight parking lots (515
spaces) and 870 on -street parking meters. In addition to the CBD parking, also enforces the odd/even parking
areas.
OBJECTIVES:
1. Operate the parking ramps in such manner to facilitate the parking demands, especially during peak periods
of usage.
2. Maintain current level of enforcement in metered and permit areas.
3. Maintain an ongoing maintenance program of meters.
4. Maintain physical structures of parking ramps.
5. Improve impound procedure to reduce personnel cost and time involved.
PERFORMANCE MEASUREMENTS:
*Does not include permit or hotel revenue.
a
196
Actual
Actual
Actual
Actual
Actual
Actual
Proj.
Proj.
FY82
FY83
FY84
FY85
FY86
FY87
FY88
FY89
Capitol St. Ramp Revenue
341,756
398,080
483,007
607,844
704,350
705,272
732,164
753,612
Dubuque St. Ramp Revenue*
110,800
129,000
146,363
206,823
212,832
211,769
219,138
225,028
Metered lot Revenue (b)
65,805
65,411
71,787
83,590
95,313
110,728
112,542
113,120
Street Meter Revenue (b)
173,398
176,207
194,304
229,016
281,806
338,730
340,526
342,895
No. of Faulty Meters
Reported
1,340
1,828
1,963
1,838
1,318
1,401
1,200
1,100
No. Found Faulty
859
1,127
1,315
1,174
798
931
900
850
No, of Meters Rebuilt
206
546
372
201
308
401
400
400
No. of Tickets Issued
118,135
103,532
116,829
134,402
126,682
125,542
125,000
125,000
No. of Cars Impounded
373
657
358
1,267
1,805
2,000
2,000
*Does not include permit or hotel revenue.
a
196
TOTAL 2,142,112 1,925,874 1,946,649 1,928,750 1,982,038 1,994,815
FY87
PARKING
OPERATIONS
Na
ESTIMATE
RECEIPTS
AND EXPENDITURES
SUMMARY
RECEIPTS:
PROPOSAL
PROJECTION
PROJECTION
PARKING FINES
-- FY89
BUDGET --
185,000
185,000
185,000
INTEREST INCOME
FY87
FY88
DEPT
CITY MGR
FY90
FY91
6,201
EXPENDITURES:
ACTUAL
ESTIMATE
REQUEST
PROPOSAL
PROJECTION
PROJECTION
1,113,040
PERSONAL SERVICES
598,813
633,948
657,203
639,304
666,939
696,111
675,465
COMMODITIES
16,042
19,848
17,597
17,597
18,171
16,961
624
SERVICES AND CHARGES
265,862
313,546
316,549
316,549
340,078
362,404
1,958,987
CAPITAL OUTLAY
31,268
41,732
201000
20,000
20,600
21,424
TRANSFERS OUT
11230,127
896,800
897,300
897,300
898,250
857,915
CONTINGENCY
0
20,000
38,000
38,000
38,000
38,000
TOTAL 2,142,112 1,925,874 1,946,649 1,928,750 1,982,038 1,994,815
197
a
FY87
FY88
FY89
ACTUAL
ESTIMATE
CITY MGR
FY90
FY91
RECEIPTS:
PROPOSAL
PROJECTION
PROJECTION
PARKING FINES
185,191
192,000
185,000
185,000
185,000
INTEREST INCOME
87,432
65,000
65,000
65,000
65,000
BUILDING RENTALS
6,201
6,282
6,282
6,282
6,282
PARKING RAMP REVENUE
1,086,066
1,118,528
1,113,040
1,122,826
1,277,859
OTHER PARKING REVENUE
568,879
583,295
583,295
587,855
675,465
GENERAL FUND -SR. CENTER
6,000
6,000
6,000
6,000
6,000
MISCELLANEOUS
624
1,000
---------
370
---------
370
---------
370
---------
TOTAL
---------
1,940,393
1,972,105
1,958,987
1,973,333
2,215,976
197
a
6.0
PERSONAL SERVICES:
TOTAL
ul
PARKING OPERATIONS
PROPOSAL FOR FY89
CAPITAL OUTLAY:
--- FTE ---
FY88
FY89
$
2.00
2.50
48,681 REPLACE 800 PARKING METERS 20,000
4.00
4.00
75,240
4.00
4.00
80,624 TOTAL 20,000
1.00
1.00
20,820 ---------
1.00
1.00
20,147
1.00
1.00
23,171
1.00
1.00
l.BO
0.�0
22 523
-b-
1.00
1.00
26,946
1.00
1.00
36,145
PT
2.50
2.50
41,694
PT
4.50
4.50
83,264
PT
1.50
1.50
30,008
8,720
4,000
117,321
25.50 25.00 639,304
TRANSFER TO:
GENERAL FUND -PARKING FINES 185,000
REPAY LOAN -GENERAL FUND 30,000
RENEWAL & IMPROVEMENT RES. 60,000
BOND & INTEREST SINKING FUND 622,300
TOTAL 897,300
198
Y
P
NJ
PARKING BOND RESERVE
FINANCIAL PLAN SUMMARY
199
FY87
FY88
FY89
FY90
FY91
ACTUAL
ESTIMATE
PROPOSAL
PROJECTION
PROJECTION
BEGINNING BALANCE
651,113
651,113
651,113
651,113
651,113
TOTAL BALANCE
651,113
-----------
651,113
-----------
651,113
-----------
651,113
651,113
BOND SALES
0
0
0
-----------
0
-----------
0
BOND ORDINANCE TRANSFERS
0
-----------
0
-----------
0
-----------
0
0
TOTAL RECEIPTS0
-----------
0
-----------
0
-----------
-----------
0
-----------
-----------
0
-----------
ENDING BALANCE
651,113
651,113
651,113
651,113
651,113
199
PARKING RENEWAL & IMPROV RES
FINhNCIAL PLAN SUMMARY
d
200
FY87
ACTUAL
FY88
ESTINATE
FY89
PROPOSAL
FY90
PROJECTION
FY91
PROJECTION
BEGINNING BALANCE
50,260
6666--
110,260
-----------
170,260
230,260
290,260
TOTAL BALANCE
50,260
6666--
110,260
-----------
-----------
170,260
-------
----230,260
-----------
290,260
BOND ORDINANCE TRANSFERS
-60,000
60,000
6666-------
-----6000-
60,,000
-----60-00-
60,000
-----------
9,740
AL RECEIPTS
-60,000
6666 6666-
60 000
-------=--0
6666- ------
60 000
----- ------
60 000
�---
------ -----
9,740
SERVICES AND CHARGES
0
0
-------�--0
0
'"""'
'----------
CAPITAL OUTLAY
0
0
0
TRANSFERS
0
0
-----------
0
-----------
0
0
TOTAL EXPENDITURES0
0
-----------
0
-----------
-----------
-----------
-----------
-----------
0
-----------
0
-----------
ENDING BALANCE
110,260
170,260
__________ -
230,260
----
290 260
�
300 000
i
d
200
1985 PARKING BONDS SINKING
FINANCIAL PLAN SUMMARY
FY87 FY88 FY89 FY90 FY91
ACTUAL ESTIMATE PROPOSAL PROJECTION PROJECTION
BEGINNING BALANCE
280,211
275_722
276,472
__277,072
____ 282,242
TOTAL BALANCE
280_211
275_722
276,472
277,072
282_242
BOND SALES
BOND ORDINANCE TRANSFERS
0
468,942
0
447,945
_
0
__444,200
____
0
____444,670
0
____454,470
TOTAL RECEIPTS
468,942
447,945_
444,200
____ 444,670
____454,470
SERVICES AND CHARGES
CAPITAL OUTLAY
0
_473_431
0
0
0
____439,500
0
____439,600
TOTAL EXPENDITURES
_473,431
__447,195 ____443,600
195
_:447_ ___
__
_443,600
___:439,500
_439,600
ENDING BALANCE
275,722
276,472
277,072
282,242
297,112
201
9
1986 PARKING BONDS SINKING
FINANCIAL PLAN SUMMARY
FY87 FY88 FY89 FY90 FY91
ACTUAL ESTIMATE PROPOSAL PROJECTION PROJECTION
BEGINNING BALANCE
2,244
-----------
122,715
120,927
123,927
126,707
TOTAL BALANCE
2,244
-----------
-----------
122,715
-----------
120,927
-----------
123,927
-----------
126,707
BOND SALES
0
-----------
0
-----------
0
-----------
0
-----------
0
BOND ORDINANCE TRANSFERS
197,428
-----------
176,855
-----------
178,100
178,580
-----------
178,705
TOTAL RECEIPTS
197,428
-----------
176,855
-----------
178,100
178,580
-----------
178,705
CAPITAL OUTLAY
-76,957
-----------
-----------
-178,643
------------------
-----------
-175,100
-----------
-175,800
-----------
-----------
-176,200
TOTAL EXPENDITURES
-76,957
----------------------
-178,643
-175,100
-----------
-175,800
----------- -----------
-----------
-176,200
ENDING BALANCE
122,715
120,927
123,927
126,707
129,212
o-
202
POLLUTION CONTROL OPERATIONS TO
FINANCIAL PLAN SUMMARY
203
d
FY87
ACTUAL
FY88
ESTIMATE
FY89
PROPOSAL
FY90
PROJECTION
FY91
PROJECTION
BEGINNING BALANCE
583,299
-----------
1,560,479
-----------
689,825
2222-------
349,383
239,229
TOTAL BALANCE
583,299
1,560,479
689,825
-----------
349,383
----239-2--
239,229
CHARGES FOR SERVICES
INTEREST INCOME
2,462,918
379,396
3,989,800
550,000
5,106,200
560,000
5,343,000
570,"000
5,449,000
MISCELLANEOUS REVENUES
------1_767
------1_889
------2,261
580,000
2,299
TOTAL RECEIPTS
--2_844,081
4,541,689
----534-9--
5,668,461
------2_280
5,915,280
--6,031,---
6,031,299
PERSONAL SERVICES
COMMODITIES
-507,947
-46,051
-534,915
-71,169
----568,6--
-568,635
----846-6--
-846,613
-------,---
-883 277
SERVICES AND CHARGES
CAPITAL OUTLAY
-433 765
-476 280
-145,620
547 448
-214,864
-807 530
-223,514
-848,101
TRANSFERS
CONTINGENCY
68
-879,206
-10,150
-4,297,829
-46,000
-4,674,200
-17 210
-4,099;250
-3,951;650
0
-----------
-22,000
-----------
-27,000
-----------
-39,967
-41 565
TOTAL EXPENDITURES
-_1_866,901
-----
-5,412,343
-----------
-6,008,903
--------- -
-----39-96-
-6,025,434
-----------
-------,---
-5,953,525
-----------
ENDING BALANCE
--1,560,479
---2222--
689,825
==---------
349,383
----======-
239,229
-----------
317 003
-------�---
203
d
�7
Ell
POLLUTION CONTROL
PROGRAM DIVISION STATEMENT
PURPOSE:
The Pollution Control Division operates and maintains the Pollution Control Plant, 12 lift stations,
approximately 156.5 miles of sanitary sewers plus the storm sewer system and the stormwater detention
basins. The goal of the Pollution Control Division is to provide a comprehensive program for the collection
and treatment of wastewater that will assure a safe and healthy environment for the citizens of this area.
OBJECTIVES:
1. Collect and treat all of the wastewater from the community without interruption except for wet weather
flows that exceed plant capacity.
2. Inspect and clean sanitary sewers as necessary to maintain free flowing conditions. The annual average
is 15 miles of sewers cleaned.
3. Inspect all of the 30 identified problem spots at least once each week and remove any stoppages
observed.
4. Work with staff and consultants to provide input to the design of the wastewater system upgrade.
5. Monitor progress of construction of the wastewater system upgrade.
PERFORMANCE MEASURES:
*Million gallons treated quarterly - We project that the storm water treatment system at the North Plant
will be on line by July 1, 1988. The storm water which previously was bypassed to the river will now be
treated. We estimated the volume treated will increase to 1200 MG quarterly.
204
Projected
Est.
FY83
FY84
FY85
FY86
FY87
FY88
FY89
*Million gallons treated quarterly
807
868
900
846
1,049
920
1,200
Miles of sewers cleaned annually
15.6
11.1
9.6
12.96
14
15
15
Labor hours spent checking recurring
67
102
95
105
87
90
100
problems (weekly avg.)
Hours spent monthly with staff and
---
9
10
5
23
30
17
consultants reviewing plans & equipment
selection
*Million gallons treated quarterly - We project that the storm water treatment system at the North Plant
will be on line by July 1, 1988. The storm water which previously was bypassed to the river will now be
treated. We estimated the volume treated will increase to 1200 MG quarterly.
204
POLLUTION CONTROL OPERATIONS
RECEIPTS AND EXPENDITURES SUMMARY tss
EXPENDITURES:
FY87
ACTUAL
FY88
ESTIMATE
DEPT 9 BCITY TMGR
REQUEST PROPOSAL
FY90
PROJECTION
FY91
PROJECTION
PERSONAL SERVICES
COMMODITIES
507,947
46,051
534,915
71,169
568,635 568,635
145,620
846,613
883,277
SERVICES AND CHARGES
CAPITAL OUTLAY
433,765
476,280
145,620
547,448 547,448
214,864
807,530
223,514
848,101
TRANSFERS OUT
CONTINGENCY
-68
879,206
10,150
4,297,829
110,000 46,000
3,672,700 4,674,200
17,210
4,099,250
5,418
3,951,650
--------- 0
22,000
- 27,000 27,000
39,967_
41,565
TOTAL
1_866_901
5_412_343
5_071_403 6_008_903
6_025_434
5_953_525
FY87
FY88
FY89
RECEIPTS:
ACTUAL
ESTIMATE
CITY MGR
FY90
FY91
PROPOSAL
PROJECTION
PROJECTION
CHARGES FOR SERVICES
INTEREST INCOME
2,462,918
379,396
3,989,800
550,000
5,106,200
560,000
5,343,000
570
5,449,000
MISCELLANEOUS
1,767
---------
1,889
---------
2,261
---------
000
2'28p
580,000
TOTAL
2,844,081
4,541,689
5,668,461
-----�---
5,915,280
----2,299
6,031,299
205
MIA
9
M
PERSONAL SERVICES:
TOTAL
POLLUTION CONTROL OPERATIONS
PROPOSAL FOR FY89
--- FTE ---
FY88
FY89
$
2.00
2.00
38,072
1.00
1.00
19,597
3.00
3.00
66,389
1.00
1.00
22,952
4.00
4.00
99,292
2.00
2.00
52,215
1.00
1.00
27,554
1.00
1.00
27,310
1.00
1.00
33,301
1.00
1.00
41,803
12,040
19,040
109,070
17.00 17.00 568,635
TRANSFER TO:
CAPITAL OUTLAY:
WATER LINE-HAWKEYE LIFT STAT. 4,000
ANALYTICAL BALANCE 3,000
REPLACE 3 TRASH PUMPS 21,500
RE -FURBISH PEPPERIDGE LIFT STN 15,000
BUSHES FOR WINDBREAK 1,500
HIGH PRESSURE HOSES 1,000
DEBT SERVICE -ABATED GO BONDS
NEW PLANT
FUND
TOTAL
206
TOTAL 46,000
1,500
1,000,000
3,672,700
4,674,200
POLL CON RENEW & IMPR RES
FINANCIAL PLAN SUMMARY
FY87 FY88 FY89 FY90 FY91
ACTUAL ESTIMATE PROPOSAL PROJECTION PROJECTION
BEGINNING BALANCE
----726_221
----726_221
2,000,000
-----------
2,000,000
-----------
2,000,000
TOTAL BALANCE
----726_221
----726_221
2,000,000
-----------
2,000,000
--------
-----------
2,000,000
BOND ORDINANCE TRANSFERS
0
-----------
1,273,779
-----------
0
-----------
0
0
TOTAL RECEIPTS
0
-----------
1,273,779
-----------
0
-----------
-----------
0
-----------
-----------
0
-----------
ENDING BALANCE
726,221
2,000,000
2,000,000
2,000,000
2,000,000
207
m
NX
BEGINNING BALANCE
TOTAL BALANCE
BOND SALES
BOND ORDINANCE TRANSFERS
TOTAL RECEIPTS
TRANSFERS
TOTAL EXPENDITURES
r
ENDING BALANCE
POLL CON BOND & INT RES
FINANCIAL PLAN SUMMARY
FY87 FY88 FY89 FY90 FY91
ACTUAL ESTIMATE PROPOSAL PROJECTION PROJECTION
----308_738
3,672,550
-----------
3,672,550
-----------
3,672,550
3,672,550
----308_738
3,672,550
-----------
3,672,550
-----------
-----------
3,672,550
-----------
3,672,550
3,672,550
0
0
------
0
0
0
-----------
0
-----------
0
0
0
3,672,550
-----------
0
-----------
-----------
0
-----------
-----------
0
-----------
0
-308,738
-----------
0
-----------
0
-----------
-----------
0
-----------
0
-308,738
-----------
0
-----------
0
-----------
-----------
0
-----------
-----------
0
-----------
3,672,550
3,672,550
3,672,550
3,672,550
3,672,550
M.,
SEWER BONDS SINKING -1986 ISSUE
FINANCIAL PLAN SUMMARY
209
a
FY87
ACTUAL
FY88
ESTIMATE
FY89
PROPOSAL
FY90
PROJECTION
FY91
PROJECTION
BEGINNING BALANCE
1,511,275
1,511,275
2,161,275
-----------
2,761,425
-----------
TOTAL BALANCE
----------0
-----------
1,511,275
-----------
1,511,275
2,161,275
-------
2,761,425
BOND SALES
BOND ORDINANCE TRANSFERS
----------0
2,224,933
-----------
0
3,022,550
-----------
0
3,672,700
0
3,598,150
-----------
0
3,650,650
-- --------
TOTAL RECEIPTS
----545,840
2,770,773
-----------
3,022,550
-----------
3,672,700
3,598,150
--
--3,650,650
CAPITAL OUTLAY
--
--
3,022,550
--
_3,022,700
-_2,998,000
-_2,949,500
TOTAL EXPENDITURES
-_1,259,498
-_1,259,498
-_
-_3,022,550
-
_3,022,700
-
_2,998,000
-
-_2,949,500
ENDING BALANCE
_-1,511,275
-_1,511,275
2,161,275
2,761,425
-_3,462,575
209
a
P
BEGINNING BALANCE
TOTAL BALANCE
WATER SALES
INTEREST INCOME
TRANSFER FROM RESERVES
MISCELLANEOUS REVENUES
TOTAL RECEIPTS
PERSONAL SERVICES
COMMODITIES
SERVICES AND CHARGES
CAPITAL OUTLAY
TRANSFERS
CONTINGENCY
TOTAL EXPENDITURES
ENDING BALANCE
WATER OPERATIONS
FINANCIAL PLAN SUMMARY
FY87 FY88 FY89
ACTUAL ESTIMATE PROPOSAL
77,577 351,770
------ -----------
77,577 351,770
2,026,667
2,228,096
32,440
PROJECTION
5,510
444,412
-----24,688
-----32,100
2,083,800
2,265,708
-593,072
-634,349
-142,936
-286,675
-815,449
-791,376
-127,041
-160,675
-131,100
-337
-323,800
-44,290
000
-1,809_607 --2,294,110
323,368
323,368
2,297,262
34,941
30,000
2,362,203
-696,761
-260,200
-812,280
-161,000
-302,700
-43,000
-2,275,941
FY90
FY91
PROJECTION
PROJECTION
409,630
444,412
409,630
444,412
2,340,662
2,384,862
34, 941
34,941
30,000
30,000
2,405,603
----726
2,449,803
----278,771
269
-268,026
-864,436
-144;000
-149;000
-323,800
-44,290
-318,100
-46,062
-2_370_ -
821 -2,462,611
351,770 323,368 __-409,630 444,412 431604
_ =======L
210
WATER
PROGRAM DIVISION STATEMENT
PURPOSE:
The Water Division is part of the Public Works Department. It operates a 13.5 million gallon per day water
treatment plant, maintains and repairs the water distribution system, reads, installs and repairs water
meters and remote readers, and constructs water mains in subdivisions on a cost reimbursement basis.
OBJECTIVES:
1. Delivery of potable water of approved quality, at established pressures, and in quantities and rates of
flow that customers desire.
2. Flush and record all City -owned hydrants to remove sedimentation from the system.
3. Install 150 new meters with Outside Remote Readers.
4. Keep meter reading on present bi-monthly schedule.
5. Ensure random water samples pass chemical tests.
6. Test 500 existing meters for accuracy and replace if necessary.
7. Replace four large meters with new, more accurate meters.
8. Conduct special tests for synthetic organic chemicals (SOC's).
9. Install new industrial computer and control system.
PERFORMANCE MEASUREMENTS:
FY83
FY84
FY85
FY86
FY87
Estimated
Projected
FY8B
FY89
Water pumped (million gal.)
No. of hydrants
2,209
2,342
2,372
2,305
2,285
2'400
2.450
No. of hydrant flushes
1,411
1,640
1,464
1,694
1,502
1,730
1,536
1,760
1,551
1,800
1,595
No, of outside readers
No. meters
12,681
13,441
13,721
13,850
1,788
14,022
14,160
1,850
4,310
*% read per month
13,209
52%
13,605
52%
13,761
52%
13,890
14,062
14,200
14,350
Bacterial samples
Main breaks
727
692
859
52%
857
52%
852
52%
860
52%
860
46
66
65
66
61
60
60
*52% is due to the extra 200
large users
that are
read monthly.
211
N
j
r7
7
RECEIPTS WANDREOPERATIONS
XPENDITURES SUMMARY
EXPENDITURES:
FY87
ACTUAL
FY88
ESTIMATE
-- FY89 BUDGET --
REQUEST PROPOSAL
PROJECTION
PROJECTION
PERSONAL SERVICES
COMMODITIES
SERVICES
593,072
142,936
634,349
286,675
696,761 696,761
290
726,269
758,068
'
AND CHARGES
CAPITAL OUTLAY
815,449
127,041
791,375
160,675
20 ;
0 260 200
812,280 812,280
268 026
864,436
278 771
912;610
TRANSFERS OUT
CONTINGENCY
131,109
384,035
161,600 161,000
181,600 302,700
144,000
323,800
149,000
318,100
_ ___---0
37,000
43,,000
44,290
46,062
TOTAL
1_809,607
2_294_110
--_43,000
2,184,841 2_275_941
2_370_821
2_462_611
RECEIPTS:
FY87
ACTUAL
FY88
ESTIMATE
FY89
CITY MGR
FY90
FY91
PROPOSAL
PROJECTION
PROJECTION
WATER SALES
INTEREST INCOME
MISCELLANEOUS
2,026,667
32,445
2,228,096
5 512
2 297 262
2,340,662
2,384,862
24 688
34,941
30,000
34,941
34,941
TOTAL---------
-----�---
2,083,800
---32,100
2,265,708
2,362,203
_
30;000
-----�---
2,405,603
30,000
-----
2,449,803
0
212
PERSONAL SERVICES:
TOTAL
a
WATER OPERATIONS
PROPOSAL FOR FY89
n4l
TRANSFER TO:
DEBT SERVICE -ABATED GO BONDS 166,700
DEPR., EXT., IMPROVEMENTS 136,000
TOTAL 302,700
213
CAPITAL OUTLAY:
--- FTE ---
FY88
FY89
$
2.00
2.00
2.00
2.00
36,466
373
REPLACEMENT OF GALVANIZED MAIN
24,000
2.00
2.00
42,826
WORRSONMLORINATOCONNECTIONSYSTEMS TO MAINS
12000
15,000
1.00
1.00
1.00
21,414
200 WATER METERS
OVERSIZED WATER
20,000
4.00
1.00
4.00
23,171
97,067
METER READING DEVICES
60,000
25,000
3.00
3.00
72,368
5,000
1.00
1.00
1.00
1.00
28,942
30,523
TOTAL
161,000
1.00
1.00
30,815
---------
1.00
1.00
32,069
1.00
1.00
40,343
10,000
24,750
-----
123,907
22.00
22.00
696,761
TRANSFER TO:
DEBT SERVICE -ABATED GO BONDS 166,700
DEPR., EXT., IMPROVEMENTS 136,000
TOTAL 302,700
213
BEGINNING BALANCE
TOTAL BALANCE
TRANSFER FROM OPERATIONS
TOTAL RECEIPTS
TRANSFERS
TOTAL EXPENDITUR
ENDING BALANCE
WATERDEPR
EXT & IMPR RES
FINANCIAL
PLAN SUMMARY
FY87
FY88
FY89
FY90
FY91
ACTUAL ESTIMATE
PROPOSAL
PROJECTION
PROJECTION
0
----------- -----------
30,000
-----------
166,000
302,000
438,000
0
----------- -----------
30,000
-----------
166,000
-----------
302,000
-----------
438,000
30,000
----------- -----------
136,000
-----------
136,000
-----------
136,000
-----------
136,000
30,000
----------- -----------
136,000
-----------
136,000
-----------
136,000
-----------
136,000
0
----------- -----------
0
0
-----------
0
-----------
0
0
----------- -----------
-----------
0
-----------
0
-----------
0
-----------
-----------
0
-----------
30,000
_____
166,000
302,000
438,000
574,000
214
REFUSE COLLECTION OPERATIONS
FINANCIAL PLAN SUMMARY
215
a
FY87
FY88
FY89
FY90
FY91
ACTUAL
ESTIMATE
PROPOSAL
PROJECTION
PROJECTION
BEGINNING BALANCE
39,468
53,932
47,825
-----------
63,633
-----------
67,022
-----------
TOTAL BALANCE
-----------
39,468
-----------
53,932
47,825
-----------
63,633
-----------
67,022
-----------
REFUSE COLLECTION FEES
-----------
584,332
4,141
-----------
602,600
2,873
701,723
4,460
753,703
4,460
788,356
4,460
INTEREST INCOME
CBD MAINT CHARGEBACKS
4,8510
8,7670
8,5120
8,7670
9,0300
MISCELLANEOUS REVENUES
-----------
-----------
-----------
-----------
TOTAL RECEIPTS
-----------
----614,240
714,695
766,930
801,846
PERSONAL SERVICES
----593,374
-254 825
-4,489
-286,337
-2,306
-302,297
-2,426
-315,234
-2,493
-329,252
-2,587
COMMODITIES
SERVICES AND CHARGES
-319,596
-319,704
-12,000
-380,164
-14,000
-431,394
-14,420
-461,535
-14,997
CONTINGENCY
0
-----------
----'------
-----------
TOTAL EXPENDITURES
----------
-578, 910
-----------
-----------
-620,347
-----------
---_698,887
---_763,541
------
---_808,371
ENDING BALANCE
----_53,932
_--_-47,825
_----63,633
-___-67,022
_----60,497
215
a
REFUSE COLLECTION
PROGRAM DIVISION STATEMENT
PURPOSE:
The Refuse Division collects solid waste from dwellings of one to four units on a once per week basis
including pickup of bulky waste and elderly and handicap carry -out service.
OBJECTIVES:
1. Maintain accurate cost data to ensure we can provide a service superior to private collection at
comparable cost.
2. Continue to provide efficient carry out service for all handicapped and elderly who document need.
3. Continue to provide the white goods -bulk waste serivice at no additional cost to the public.
PERFORMANCE MEASUREMENTS:
216
FY84
FY85
FY86
FY87
(Projected)
FY88
(Projected)
FY89
No. of regular refuse stops per week
10,344
11,279
11,390
11,514
11,700
11,700
No, of Handicap stops per week
59
51
56
62
58
66
No. of white goods -bulky item
stops annually
1,913
1,329
1,317
1,674
1,674
1,674
Cast per stop of regular refuse
collection
.95
.96
1.00
.96
1.03
1.14
service
Cost per stop of private
collection*
1.25
1.35
1.40
1.42
1.57
Cost per stop of white goods
& bulky items trucks
1.43
1.19
1.43
1.43
1.60
1.70
*Based on a survey of private haulers
operating
in the Iowa
City area.
216
217
p
REFUSE COLLECTION OPERATIONSdmu
RECEIPTS AND EXPENDITURES SUMMARY
EXPENDITURES:
FY87
ACTUAL
FY88
ESTIMATE
DEPT BUDGET
YTMGR
REQUEST
FY90
PROPOSAL
PROJECTION
PROJECTION
PERSONAL SERVICES
COMMODITIES
254,825
4 489
286,337
302,297 302,297
r
3 15,234
SERVICES AND CHARGES
CONTINGENCY
319,596
' 6
319,704
380,164 380,164
329,252
535
-------- _
_ 121000
___r___
_____ 0 141000
431;394
14,420
461
14_997
TOTAL
_-578_910
_-620,347
--685_537 _-698,887
—_763,541
--808,371
RECEIPTS:
FY87
ACTUAL
FY88
ESTIMATE
FY89
CITY MGR
FY90
PROPOSAL
PROJECTION
FY91
PROJECTION
REFUSE COLLECTION FEES
INTEREST INCOME
584 332
141
fi02 600
701 723
753,703
788,356
CBD MAINT CHARGEBACXS
MISCELLANEOUS
4,851
8,767
4'460
g'512
4,460
8,7607
4,460
0
9,030
TOTAL
--50
—_593,374
---0
_-614,240
--714_695
766,930
0
801,846
217
p
PERSONAL SERVICES:
REFUSE COLLECTION OPERATIONS
PROPOSAL FOR FY89
FTE
CAPITAL OUTLAY:
M
57,297
----- ----- ---------
TOTAL 10.75 10.75 302,297
*Partial funding is shown here (see Landfill Operations).
**Partial funding is shown here (see Street System Maintenance and Landfill Operations).
NONE
TRANSFER TO:
TOTAL
218
FY88
FY89
$
M.W.I — REFUSE
— REFUSE
6.00
6.00
119,718 NONE
*ASST
ASST SUPT — SOLID WASTE
**STREET SANITATION
4.00
.50
4.00
.50
90,327
4,124
14 124 TOTAL
SUPT
TEMPO IES
.25
.25
9 557
OVERTIME
7980
,
3,294
BENEFITS
M
57,297
----- ----- ---------
TOTAL 10.75 10.75 302,297
*Partial funding is shown here (see Landfill Operations).
**Partial funding is shown here (see Street System Maintenance and Landfill Operations).
NONE
TRANSFER TO:
TOTAL
218
BEGINNING BALANCE
TOTAL BALANCE
LICENSES & PERMITS
LANDFILL FEES
INTEREST INCOME
MISCELLANEOUS REVENUES
TOTAL RECEIPTS
PERSONAL SERVICES
COMMODITIES
SERVICES AND CHARGES
CAPITAL OUTLAY
TRANSFERS
CONTINGENCY
TOTAL EXPENDITURES
ENDING BALANCE
d
LANDFILL OPERATIONS
FINANCIAL PLAN SUMMARY
FY87 FY88 FY89
ACTUAL ESTIMATE PROPOSAL
215,188
215,188
--------238
758,951
15,676
------3,498
778,363
-190,361
-14,280
-232,794
-17,113
-251,678
0
-706,226
287,325
287,325
----287,325
--------200
816,000
17,672
100
--------
833,972
-196,741
19,139
-255,781
-28,350
-25,000
-6,150
219
-531,161
590,136
590,136
-----------
590,136
200
943,500
16,882
___ 0
960,582
-223,547
-20,466
-334,313
433,106
-150,000
-17,000
-1,178,432
372,286
FY90
PROJECTION
372,286
372,286
--------200
1,020,000
16,882
----------0
1,037,082
-233,060
9,662
-345,056
-204,000
150,000
-11,000
-933,454
475,914
FY91
PROJECTION
475,914
475,914
--------200
1,101,600
16,882
----------0
1,118,682
-243,341
9,822
-363,488
-455,000
-150,000
-16,000
-1,218,007
376,589
t''Er
�y LANDFILL
PROGRAM DIVISION STATEMENT
PURPOSE:
The Landfill Division is responsible for the disposal of all solid waste in Johnson County and all sur-
rounding communities. It will operate as a self-sustaining utility while meeting all state requirements.
OBJECTIVES:
1. Ensure revenues equal or slightly exceed expenses.
2. Operate landfill in compliance with state landfill regulations.
PERFORMANCE MEASUREMENTS:
220
P
(Projected)
(Projected)
FY85
FY86
FY87
FY88
FY89
1.
Tons of Refuse
77,469
87,606
96,446*
97,500
98,000
2.
Revenue - $
673,232
683,594
820,235
875,000
906,500
3.
Expenditures - E
385,056
432,169
420,289
440,316
432,949
4.
Cost of Excavation -
-0-
200,000
-0-
-0-
230,000
5.
Leachate Treatment
182,547**
185,727**
35,957
50,000
63,264
6.
Leachate Control
226,678
-0-
50,000
(Capital Cost)
7.
State Dept. of Natural
24,112
21,375
147,000
Resources Solid Waste
Fee
8.
Total Cost
567,603
817,896
707,036
511,691
923,213
*The
high tonnage is a result of the University
of
Iowa hauling
ashes into the landfill.
**Leachate Treatment and Leachate Control
(major groundwork 8 construction) combined.
220
P
221
M
OPETIONS
RECEIPTIS ANDLEXPENDITURES SUMMARY
EXPENDITURES:
FY87
ACTUAL
FY88
ESTIMATE
DEPT 9 BUDGET
YTMGR
REQUEST
FY90
FY91
PROPOSAL
PROJECTION
PROJECTION
PERSONAL SERVICES
COMMODITIES
190,361
14,280
196,741
19,139
206,908 223,547
233,060
243,341
SERVICES AND CHARGES
CAPITAL OUTLAY
232,794
17,113
255,781
28,350
20 466
334,313 334;313
345;056
_
363;488
TRANSFERS OUT
CONTINGENCY
251,670
26
280,106 433,106
25,000 150,000
204,000
150,000
455,000
150 000
150
,150
6666 0 17,000_
11,000
16,000
TOTAL
706_226
531,161
866_793 1_178_432
933_454
1_218_007
RECEIPTS:
FY87
ACTUAL
FY88
ESTIMATE
FY89
CITY MGR
PROPOSAL
PROJECTION
PROJECTION
LICENSES & PERMITS
LANDFILL FEES
238
758,951
200
816,000
200
943 500
200
200
INTEREST INCOME
MISCELLANEOUS
15 676
3;498
17 672
100
'
16,880
1,020,000
16,880
1,101,600
16,880
TOTAL
778_363
833_972
960,582
1,037,082
1,118,682
221
M
a
PERSONAL SERVICES:
M.W.II—LANDFILL
M.W.III — LANDFILL
SR. M.W. — LANDFILL
CIVIL ENGINEER
*ASST SUPT — SOLID WASTE
"STREET SANITATION SUPT
TEMPORARIES
OVERTIME
BENEFITS
TOTAL
LANDFILL OPERATIONS
PROPOSAL FOR FY89
--- FTE ---
FY88
FY89
$
00
3.00
0
3.00
9639
70;991
1.00
1.00
28,161
1.00
13,576
19,557
.25
.25
3,780
2,523
-----
----- ---41
196
6.75
7.75
— ---
223,547
CAPITAL OUTLAY:
LEACHATE CONTROL
EXCAVATION
STATE SURCHARGE
TOTAL
50,000
230,106
--153,000
433,106
*Partial funding is shown here (see Refuse Collection Operations).
**Partial funding is shown here (see Street System Maintenance and Refuse Collection Operations).
TRANSFER TO:
LANDFILL RESERVE
TOTAL
222
150,000
150,000
4
P
NAL
LANDFILL REPLACEMENT RESERVE
FINANCIAL PLAN SUMMARY
223
FY87
ACTUAL
FY88
ESTIMATE
FY89
PROPOSAL
FY90
PROJECTION
FY91
PROJECTION
BEGINNING BALANCE
244,826
-----------
286,697
-----------
312,989
-----------
501,658
690,327
TOTAL BALANCE
----244,826
286,697
----312,989
1111- -1-658
658
-
---- 690,32
INTEREST INCOME
TRANSFER FROM OPERATIONS
16,871
25,000
13,092
150,000
18,169
150"500
----501,
18,169
150,000
----690-327
18 169
1501,000
MISCELLANEOUS TRANSFERS
-------1111
-----------
,
-------I---
20,500
20,500
TOTAL RECEIPTS
-----41,871
----163,092
----188,669
-------1111
-----------
SERVICES AND CHARGES
0
0
0
----188-669
0
----188-669
CAPITAL OUTLAY
0
0
0
0
0
TRANSFERS
,0
-----------
136,800
-----------
0
-----------
0
0
0
0
EXPENDITURES
0
-----------
136,800
-----1111--
0
-----------
-----------
0
-----------
----------
0
-----------
ENDING BALANCE
286,697
__-_
-___ 312,989
-__-501,658
690,327
878,996
223
BEGINNING BALANCE
TOTAL BALANCE
INTEREST INCOME
HANGAR RENTAL
FARM RECEIPTS
FLOWAGE FEE
PROPERTY TAX TRANSFER
MISCELLANEOUS REVENUES
TOTAL RECEIPTS
PERSONAL SERVICES
COMMODITIES
SERVICES AND CHARGES
CAPITAL OUTLAY
TRANSFERS
CONTINGENCY
TOTAL EXPENDITURES
ENDING BALANCE
AIRPORT OPERATIONS
FINANCIAL PLAN SUMMARY
FY87 FY88 FY89 FY90 FY91
ACTUAL ESTIMATE PROPOSAL PROJECTION PROJECTION
-11,529
-----------
393
-----------
-4,507
0
0
-11,529
-----------
393
-----------
-----------
-4,507
-----------
0
-----------
0
1 271
660
-----------
660
-----------
660
-----------
660
69;194
15,000
71,508
15,000
71 508
15,000
71 508
15,000
71 508
15,000
2,077
100,530
5,000
103,113
3,000
83,819
3,000
85,572
3,000
92,848
------2,202
------2,005
------1,125
----190,274
----197_286
----175,112
--1,125
------1,125
-45,248
-11,990
-43,735
-23,770
----176_865
-46,717
-121813
-48,679
-13,243
----184,141
-50,781
-13,834
-80,756
-7,358
-98,681
0
-74,775
-78,543
-83,026
-33,000
-33,000
0
-33,000
0
-33,000
0
-33,000
------ ----0 -----
---31000 -----_3,300
---_178,352 ---_202,186
- ---_170,605
-----_3,400
----- -----------
-176,865
-----_3,500
---_184,141
393
-4,507
0
0
0
224
AIRPORT COMMISSION
PROGRAM DIVISION STATEMENT
0RU11*9
The Iowa City Municipal Airport Commission formulates Airport policy and provides general direction to the
Airport Manager to carry out commission policies. The Airport serves the citizens, industries and
institutions of Iowa City and surrounding areas. The facility is maintained and improved as required to
keep it a safe and viable part of the state and national system of airports for general aviation.
OBJECTIVES:
1. Proceed with development of runway 06/24 to primary runway status.
2. Remove natural obstructions in runway clear zones.
3. Repair runway surfaces as needed.
4. Upgrade airport lighting and approaches through state matching funds if grant is approved.
5. Continue update of Airport Master Plan.
6. Monitor demand for additional hangars.
7. Add additional aircraft parking in terminal area if grants are available.
B. Install taxiway lighting through IDOT grants if approved.
9. Develop plans to generate additional revenue for airport operations.
The specific objectives listed above are what the Commission feels are most important at this time. The
objectives may be modified by data and recommendations that may result from the annual update of the Master
Plan Study, and public input thereto.
225
M
19
OPERATIONS
RECEIPTSIANDREXPENDITURES SUMMARY
EXPENDITURES:
FY87
ACTUAL
FY88
ESTIMATE
DEPT9
REQUEST
BCIITYTMGR
PROPOSAL
FY90
PROJECTION
FY91
PROJECTION
PERSONAL SERVICES
COMMODITIES
45248
'
11,990
43 735
23,770
46,717
46 717
48 679
50 781
SERVICES AND CHARGES
CAPITAL OUTLAY
80,756
98,681
12,813
74,7750
12;813
74,7750
13;243
78,5430
13;834
83,0206
TRANSFERS OUT
CONTINGENCY
7'358
33,000
0
p
33 000
3
33 000
33 000
33 000
33 000
3,000
85,572
--------0
000
-----�---
3 300
'
3 300
i
3 400
i
3,500
TOTAL
178,352
202,186
---------
170,605
---------
170,605
---------
176,865
---------
184,141
RECEIPTS:
ACTUAL
ESTIMATE
CITY
FY90
FY91
PROPOSAL
PROJECTION
PROJECTION
INTEREST INCOME
HANGAR RENTAL
1,271
69,194
660
71 508
660
660
660
FARM RECEIPTS
FLOWAGE FEE
12,077
15,000
71,508
15,000
71,508
15,000
71,508
15,000
PROPERTY TAX TRANSFER
MISCELLANEOUS
100,530
103'113
3,000
83,819
3,000
85,572
3 000
92,848
y 202
----2 202
----2'005
1,125
1,125
11125
TOTAL--------
190,274
197,286
175,1122
--------
176,8655
---
184,141
b
226
AIRPORT OPERATIONS
PROPOSAL FOR FY89
PERSONAL SERVICES: CAPITAL OUTLAY:
FY88TEFY89 $
AIRPORT MANAGER 1.00 1.00 34,991 NONE
TEMPORARIES 4,500
BENEFITS ---7,226 TOTAL
TOTAL 1.00 1.00 46,717
TRANSFER TO:
DEBT SERVICE -ABATED GO BONDS 33,000
TOTAL 33,000
227
9
4
BEGINNING BALANCE
TOTAL BALANCE
INTEREST INCOME
MISCELLANEOUS REVENUES
TOTAL RECEIPTS
TRANSFERS
TOTAL EXPENDITURES
ENDING BALANCE
AIRPORT CAPITAL IMPR RES
FINAN61AL PLAN SUMMARY
FY87
ACTUAL
98,885
-----98,885
_-_-_-_-_--7,463
7,564
----------0
FY88
ESTIMATE
106,449
106,449
------8,920
8,928
----------0
FY89
PROPOSAL
115,377
115,377
------9,623
____ 0
9,623
-125,000
-125,000
FY90
PROJECTION
FY91
PROJECTION
106,449 115,377 p 0 0
228
7
BEGINNING BALANCE
TOTAL BALANCE
CHARGES FOR SERVICES
YHVYF,'H'1'Y TAX TRANSFER
OPERATING TRANSFERS
TRANSIT LEVY
MISCELLANEOUS REVENUES
TOTAL RECEIPTS
PERSONAL SERVICES
COMMODITIES
SERVICES AND CHARGES
CAPITAL OUTLAY
TRANSFERS
CONTINGENCY
TOTAL EXPENDITURES
ENDING BALANCE
{
TRANSIT OPERATIONS
FINANCIAL PLAN SUMMARY
FY87 FY88 FY89
ACTUAL ESTIMATE PROPOSAL
0
-----------
726,402
26,424
105,339
294,562
1,924
432,126
200,000
379,159
------1,936
2,167,872
-1,068,646
10,608
-816,218
601
0
0
-1,894,871
273,001
273,001
633,000
22,763
87,000
179,178
2,000
320,000
513,520
1,100
1,758,561
-946,025
-11,483
-859,913
0
-155,670
-36,000
-2,009,091
22,471
22,471
633,000
23,676
71,000
187,376
2,072
0
478,080
610,929
------11100
2,007,240
-1,041,196
-17,639
-823,756
-420
-75,000
-36,300
-1,994,311
FY90
PROJECTION
35,400
35,400
633,000
24,623
71,000
187,376
2,072
555,224
626,244
------1,100
2,100,639
-1,085,306
18,171
-870,956
-433
-75,000
37,389
-2,087,255
FY91
PROJECTION
48,784
-----48,784
633,000
25,608
71,000
187,376
2,070
636,994
657,638
------1_100
2,214,788
-1,132,818
18,898
-934,636
-75,050
00
-38,885
-2,200,687
273,001 22,471 35,400 48,784 62,885
----------- ___________ ___________ ___________ ___________
229
u
itz PUBLIC TRANSIT
PROGRAM DIVISION STATEMENT
9
e
PURPOSE:
Iowa City Transit provides bus service Monday through Saturday serving 80% of Iowa
Johnson County SEATS
City residences
and a private
within
taxi
three blocks of a bus route. The Transit Department contracts with
firm for specialized transportation of elderly and handicapped Iowa City residents.
GENERAL DIVISION OBJECTIVES:
1. Achieve at least a modest increase in ridership over the FY88 level.
by Council
policy for
the fiscal
2. Equal or exceed the minimum revenue/expense ratio of .40 established
year.
3. Work with Equipment Division to maintain bus maintenance costs at or below the FY88 level.
NEW DIVISION OBJECTIVES:
1. Develop an ICT marketing plan which maximizes the results of the limited promotional dollars.
opportunities
for ICT to
2. Work with the Iowa City Community School District staff to identify additional
transport students.
PERFORMANCE MEASUREMENTS:
FY84 FY85 FY86 FY87
Proj.
FY88*
Pro3.
FY89
1. No. of passenger boardings (millions) 2.400 2.22 2.020 1.78
1.57
95.2
1.65
97.0
2. No. of evening passengers (thousands) 164.4 142.0 126.8 112.2
204.7 173.7 125.5
106.7
107.0
3. No. of Saturday passengers (thousands) 234.6
miles (thousands) 781.1 760.0 789.6 697.8
565.0
565.0
4. No. of revenue
5. Passengers per revenue -mile 3.08 2.90 2.71 2.56
2.78
2.92
0.40
6. Revenue/expense ratio 0.43 0.42 0.35 0.38
0.40
* On June 29, 1987, Iowa City Transit reduced their service to hourly during the
mid-day, combined night
routes, and eliminated Saturday night service. The cost of monthly passes also
increased by
2 dollars
during May, 1987.
230
TRANSIT OPERATIONS
RECEIPTS AND EXPENDITURES SUMMARY
0
231
- FY89 BUDGET -
FY87
FY88
DEPT CITY MGR
FY90
FY91
EXPENDITURES:
ACTUAL
ESTIMATE
REQUEST PROPOSAL
PROJECTION
PROJECTION
PERSONAL SERVICES
1,068,646
946,025
1,041,196 1,041,196
1,085,306
1,132,818
COMMODITIES
SERVICES AND CHARGES
10,608
816,218
11,483
859,913
17,639 17,639
843,056 823,756
18,171
870,956
18,898
934,636
CAPITAL OUTLAY
TRANSFERS OUT
-601
0
0
155,670
420 420
0 75,000
433
75,000
450
75,000
CONTINGENCY
36,300 36,300
---------
---37,389
---38,885
TOTAL
--------0
1,894,871
---36,000
2,009,091
---------
1,938,611 1,994,311
2,087,255
2,200,687
FY87
ACTUAL
FY88
ESTIMATE
FY89
RECEIPTS:
PROPOSAL
PROJECTION
PROJECTION
CHARGES FOR SERVICES
726,402
633,000
22,763
633,000
23,676
633,000
24,623
633,000
25,608
LOCAL GOVERNMENTAL AGENCI
STATE GRANTS
26,424
105,339
87,000
71,000
71,000
71,000
FEDERAL GRANTS
294,562
179,178
187,376
2,072
187,376
2,072
187,376
2,072
INTEREST INCOME
PROPERTY TAX TRANSFER
1,924
432,126
2,000
320,000
478,0870
555,2240
636,9940
OPERATING TRANSFER
TRANSIT LEVY
200,000
379,159
0
513,520
610,929
626,244
657,638
MISCELLANEOUS
1,936
1,100
----1,100
----1,100
----1,100
TOTAL
2_167,872
1_758,561
2,007,240
2,100,639
2,214,788
0
231
PERSONAL SERVICES:
SUPR.
SUPR.
TOTAL
a
TRANSIT OPERATIO14S
PROPOSAL FOR FY89
TRANSFER TO:
TRANSIT RESERVE
TOTAL
232
CAPITAL OUTLAY:
MICRO -COMPUTER WORK STATION
TOTAL
_ 75,000
75,000
------420
420
--- FTE ---
FY88
FY89
$
17.00
17.00
352,615
1.00
1.00
21,358
1.00
2.00
1.00
2.00
22,996
52,796
1.00
1,25
1.00
1;20
24,852
41,095
PT,
PT
50
41,639
PT
.50
8,310
PT12.00
12.00
240;359
16,697
16,000
-----
__ __
186,809
38_50
38_50
1_041,196
TRANSFER TO:
TRANSIT RESERVE
TOTAL
232
CAPITAL OUTLAY:
MICRO -COMPUTER WORK STATION
TOTAL
_ 75,000
75,000
------420
420
TRANSIT REPLACEMENT RES
FINANCIAL PLAN SUMMARY
233
i
tl
FY87
FY88
FY89
FY90
FY91
ACTUAL
ESTIMATE
PROPOSAL
PROJECTION
PROJECTION
BEGINNING BALANCE
107,308
-----------
98,159
-----------
232,579
-----------
109,922
73,472
TOTAL BALANCE
----107,308
-----98,159
----232,579
-----------
109,922
-----------
73,472
FEDERAL GRANTS
INTEREST INCOME
6 135
0
257,874
264,746
271,320
OPERATING TRANSFERS
BOND ORDINANCE TRANSFERS
0
1,060
155,670
0
75,000
75,000
75,000
0
0
0
TOTAL RECEIPTS
-7,195
----155,670
----332,874
----339,746
PERSONAL SERVICES
0
0
0
0
----346,320
0
j COMMODITIES0
SERVICES AND CHARGES
0
-21,250
0
0
p
CAPITAL OUTLAY
TRANSFERS
0
-16,344
0
0
-455,531
-376,196
-363,220
-----------
-----------
0
-----------
0
0
TOTAL EXPENDITURES
-16,344
_21,250
----
---_455,531
-----------
---_376,196
----------
---_363 220
• ENDING BALANCE
98,159
----------- _____
232,579
-----------
--_-109,922
73,472
56,572
233
i
tl
DEBT SERVICE
FINANCIAL PLAN SUMMARY
FY87 FY88 FY89
ACTUAL ESTIMATE PROPOSAL
BEGINNING BALANCE
420,340
159,598
TOTAL BALANCE
420,340
159,598
PROPERTY TAX
INTEREST INCOME
1,997,973
2,700,618
BOND SALES
236971
,
0
161,928
TRANSFER FROM ENTERPRISE FUND
MISCELLANEOUS TRANSFERS
126109
,
0
649,080
488,693
0
TOTAL RECEIPTS
2,849,746
3,511,626
SERVICES AND CHARGES
-6
0
CAPITAL OUTLAY
TRANSFERS
-3,110,482
0
-3,662,915
0
TOTAL EXPENDITURES
-----------
-_3,110,488
-----------
-_3,662,915
ENDING BALANCE
159,598
8,309
234
8,309
------8,309
2,900,091
25,000
655,800
0
3,580,891
-3,561,200
0
_3,561,200
28,000
FY90
PROJECTION
28,000
28,000
--2,975 1 000
25;000
646,700
0
3,646,700
----------0
-3,523,6700
-3,523,670
151,030
FY91
PROJECTION
151,030
-----------
151,030
3,050,000
25,000
619,300
0
__
3,694,300
-----------
-3,746,0700
-3,746,070
99,260
Re
DATE OF
GENERAL OBLIGATION ISSUE
Streets Improvements
06/77
Street Improvements &
1,400,000
*Sewer Construction
09/78
Street Improvements &
--
*Sewer Construction
05/79
Street Improvements &
3,800,000
*Sewer Construction
09/80
Multi -Purpose
291,400
*Airport Hangars
12/82
DEBT SERVICE FUND
SUMMARY OF EXPENDITURES
OUTSTANDING
AMOUNT 07/01/88
3,015,000 325,000
2,250,000 300,000
51500,000
2,000,000
2,570,000
1,400,000
2,700,000
1,750,000
Multi -Purpose
FY90
FY91
$
*Airport Improvements
�-
339,000
--
*Water Construction
11/85
4,700,000
3,800,000
*Special Assessment Projects
579,500
553,000
291,400
Multi -Purpose
452,800
395,350
426,600
*Water Construction
08/86
6,350,000
6,000,000
Multi -Purpose
*Water Computer Purchase
02/87
1,260,000
1,260,000
#Multi -Purpose
07/89
2,000,000
--
#Multi-Purpose
07/90
2,000,000
--
TOTAL
16,835,000
*These bond issues are abated by
revenue funds.
#This is a preliminary estimate.
235
---PRINCIPAL AND INTEREST DUE---
FY89
FY90
FY91
$
8
�-
339,000
--
--
314,400
-
--
606,000
579,500
553,000
291,400
478,800
452,800
395,350
426,600
402,300
754,000 722,950 690,650
755,750 736,875 742,000
105,300 228,945 220,320
- 350,000 335,000
- -- 350,000
3,561,200 3,523,610 3,746,070
TRUST & AGENCY V
FINANCIAL PLAN SUMMARY
236
a
FY87
ACTUAL
FY88
ESTIMATE
FY89
PROPOSAL
FY90
PROJECTION
FY91
PROJECTION
BEGINNING BALANCE
136,454
-----------
-41,757
39,026
40,000
40,000
TOTAL BALANCE
136,454
-----------
-41,757
------------
39,026
-----40,000
-----------
40,000
PROPERTY TAX
UNIVERSITY FIRE CONTRACT
440,670
88,189
757,208
94,465
700,982
97,403
731,466
1011299
764,828
105,351
INTEREST INCOME
MISCELLANEOUS REVENUES
5,388
13,623_
8,300
5,802
5,802
5,802
_
0
0
0
TOTAL RECEIPTS
547,870
-----------
859,973
-----------
__ _
804,187
838,567
---------0
875,981
PERSONAL SERVICES
0
0
-----------
0
-----------
0
----------
SERVICES AND CHARGES
TRANSFERS
-68,905
-82,500
-88,170
-94,922
-102,591
-657,176
-696,690
-715,043
-743,645
-773 390
TOTAL EXPENDITURES
-_-_726,081
-__779_ 190
_
_803,213
--_
_838,567
---
_875-981
---
ENDING BALANCE
-41,757
39,026
40,000
40,000
40,000
236
a
EMPLOYEE BENEFIT COSTS BUDGETED
IN TRUST & AGENCY FUND
Police & Fire Pension & Retirement
Worker's Compensation
Unemployment Insurance
Police & Fire Retirement System Expense
TOTAL TRUST & AGENCY FUND BENEFITS
EMPLOYEE BENEFIT COSTS BUDGETED
IN GENERAL FUND
FICA
IPERS
Health, Life & Disability Insurance
TOTAL GENERAL FUND BENEFITS
EMPLOYER'S CONTRIBUTION RATE
TRUST & AGENCY FUND
SUMMARY OF EXPENDITURES
ACTUAL ESTIMATE PROPOSAL PROJECTION
FY87 FY88 FY89 FY90
$---------$---------$---- -----$----
657,176
44,950
12,569
11,386
726,081
333,549
216,520
557,788
1,107,857
696,690
53,000
12,000
17,500
779,190
379,325
241,011
581,752
1,202,088
715,043
58,670
12,000
17,500
803,213
402,676
256,197
658,139
1,317,012
743,645
64,537
12,360
18,025
838,567
417,617
265,653
708,840
1,392,110
PROJECTION
FY91
773,390
70,991
12,854
18,746
875,981
434,318
276,278
777,578
1,488,174
Police Retirement 17.69% 17.92% 17.92% 17.92%
Fire Retirement 17.92%
FICA 29.54% 30.05% 30.05% 30.05% 30.05% IPERS 7.15% 7.33% 7.51% 7.68 7.85%
5.75% 5.75% 5.75% 5.75% 5.75%
Police & Fire Retirement - Contribution rate is set by the annual actuary study done on the retirement systems.
FICA - January 1, 1988 the rate increased from 7.15% to 7.51% and the maximum salary increased from $42,000 to
$45,000. There are projections for the rate to rise to 7.85% on January 1, 1990 but no projections
for the maximum todate.
IPERS - The rate remins at 5.75%; January 1, 1988 the maximum salary changes from $23,000 to $24,000, and
$1,000 is added to the maximum each January 1.
237
Y
ROAD USE TAX
FINANCIAL PLAN SUMMARY
a
238
ACTUAL
ESTIMATE
PROPOSAL
PROJECTION
PROJECTION
BEGINNING BALANCE
304,817
-----------
459,453
-----------
132,991
129,345
220,141
TOTAL BALANCE
304 817
-----------
459,453
-----------
-----------
132,991
-----------
129,345
---- -
------
220 141
ROAD USE TAX
INTEREST INCOME
1,829,602
19,195_
1,780,407
10,000
-----------
1,834,956
201,672
-----------
1,871,655
20 672_
-----------
1,909,088
201,672
TOTAL RECEIPTS
--1,848,797
- - --
1,790,407
---------
-:2,116,869
1,855,628
1,892,327
1,929,760
TRANSFERS
-_1,694,161
- - --
--
2,116,869
-----------
- ----------
-1,859,274
-----------
-1,801,531
-----------
-2,077,272
TOTAL EXPENDITURES
-1,694,161
-----------
-2,116,869
-----------
-----------
-1,859,274
-----------
-----------
-1,801,531
-----------
-----------
-2,077,272
-----------
ENDING BALANCE
459,453
132,991
129,345
220,141
72,629
a
238
4
ROAD USE TAX
FINANCIAL PLAN SUMMARY
M
239
ACTUAL
ESTIMATE
PROPOSAL
PROJECTION
PROJECTION
--- FY87---
--- FY88---
---FY89---
--_FY90___
S
5
S
5
-_-FY91
S
BEGINNING BALANCE
304,817
459,453
132,991
129,345
220,141
RECEIPTS:
Road Use Tax
Interest Income
1,829,602
1,780,407
1,834,956
1,871,655
1,909,088
19,195
10,000
20,672
20,672
20,672
TOTAL RECEIPTS
1,848,797
1,790,407
1,855,628
1,892,327
1,929,760
EXPENDITURES:
Operating:
Traffic Engineering
Streets System Maintenance
558,650
1,131,460
621,986
1,388,104
590,884
1,100,290
616,764
1,146,367
645,450
1,431,822
Total Operating
1,690,110
2,010,090
1,691,174
1,763,131
2,077,272
Capital Improvements:
Hwy. 1/Sunset Signals
4,051
--
__
Benton/Sunset Signals
--
26,000
_
Hwy. 6 Signals Interconnection
--
17,000
--
R.R. Crossing Signals
--
4,000
Clinton/Market Signals
--
23,000
Rochester/1st Avenue Signals
--
15,779
--
Hwy. 6/Keokuk Intersection
-
21,000
113,500
Local Road
--
--
50,000
--
Extra Width Paving
--
--
4,600
38,400
--
Total Capital Impr.
4,051
106,779
168,100
38,400
-
TOTAL EXPENDITURES
1,694,161
2,116,869
1,859,274
1,801,531
2,077,272
ENDING BALANCE
459,453
132,991
129,345
220,141
72,629
M
239
JCCOG
FINANCIAL PLAN SUMMARY
FY87 FY88 FY89
ACTUAL ESTIMATE PROPOSAL
BEGINNING BALANCE
44,493
-----------
38,988
TOTAL BALANCE
-----44_493
-----------
LOCAL GOVERNMENTAL AGENCIES
20,721
-----38,988
29,557
FEDERAL GRANTS
36,323
41,000
CDBG TRANSFERS
23,869
0
PROPERTY TAX TRANSFER
55,241
86,166
MISCELLANEOUS REVENUES
TOTAL RECEIPTS
---88
136,242
-----------
156,723
PERSONAL SERVICES
-114,485
-----------
-126,006
COMMODITIES
SERVICES AND CHARGES
-26,249
-29,571
CAPITAL OUTLAY
-------_434
TOTAL EXPENDITURES
-141,747
----------0
-156,723
ENDING BALANCE
38,988
38,988
240
38,988
38,988
-----34,292
41,000
0
91,193
166,485
-132,886
-1,397
-35,761
-170,044
35,429
FY90
PROJECTION
35,429
35,429
35,835
41,000
0
99,694
176,529
-138,439
-37,300
-177,179
34,779
FY91
PROJECTION
34,779
-----------
34,779
37,181
41,000
104,468
182,649
-144,376
-1,498
-37,491
-183,365
34,063
SV*"
�9
tr
JCCOG ADMINISTRATION
PROGRAM DIVISION STATEMENT
PURPOSE:
Provide an efficient and effective level of administrative direction and support to the staff of the
Johnson County Council of Governments and to coordinate the efforts of the staff in providing support to
member agencies.
OBJECTIVES:
1. Provide an administrative level of support to the divisions within the department through the appropri-
ate allocation of staff resources.
2. Ensure the timely completion of the divisions' objectives and individuals' work assignments.
PERFORMANCE MEASUREMENTS:
1. Weekly meetings with division heads will be held to continuously identify staffing needs. The
assignment or coordination of staff activities will be made on a weekly basis as problems are identi-
fied.
2. Long-term projects will be monitored quarterly and short-term projects will be monitored as frequently
as is necessary to ensure that projects and work assignments are completed on schedule.
3. Overall performance shall be measured by the performance and completion of the division's objectives.
241
242
s
FY87
COG ADMIN
FY89
RECEIPTS:
RECEIPTSCAND EXPENDIT RESOSUMMARY
ESTIMATE
CITY MGR
EXPENDITURES:
FY87
ACTUAL
FY88 -- FY89
ESTIMATE REQUEST
BUDGET --
PROPOSAL
JECTION
PROPOSAL
PROJECTION
PROJECTION
LOCAL GOVERNMENTAL AGENCI
FEDERAL GRANTS
20,721
PROGR
PROJECTION
PERSONAL SERVICES
COMMODITIES
19,427
89
20,161 21,3248
292
21,084
21,973
22,928
SERVICES AND CHARGES
CAPITAL OUTLAY
11,9090
12,2930 16,6506
328
16,557
338
16,619
352
16,701
0
99,694
--------0
--------0---------
0
0
0
TOTAL
31,425
32,746 ---38,068
---------
37,969
---------
38,930
---------
39,981
242
s
FY87
FY88
FY89
RECEIPTS:
ACTUAL
ESTIMATE
CITY MGR
FY90
FY91
PROPOSAL
PROJECTION
PROJECTION
LOCAL GOVERNMENTAL AGENCI
FEDERAL GRANTS
20,721
29,557
41 000
34,292
35,835
37,181
CDBG TRANSFERS
23,869
41,000
0
41,000
41,000
PROPERTY TAX TRANSFER
MISCELLANEOUS
55,241
86,166
91,190
0
99,694
0
104,468
-------88
---------
0
0
0
TOTAL
136,242
156,723
---------
166,485
---------
176,529
---------
182,649
---------------------------------------------------------------------------------------
NOTE: This is a summary
of all JCCOG
receipts.
242
s
V,
c4
PERSONAL SERVICES:
*TECHNICAL ASSISTANT PPD
**ADMIN. SEC. - PPD
***P.P.D. DIRECTOR
TEMPORARIES
BENEFITS
TOTAL
JCCOG ADMINISTRATION
PROPOSAL FOR FY89
--- FTE
---
FY88
FY89
$
NONE
.20
.20
4 725
.20
.20
91407
1,092
----- -----
---------
3,679
.50
.50
21,084
CAPITAL OUTLAY:
TOTAL
*Partial funding is shown here (see PPD Admin. and JCCOG Rural Planning).
**Partial funding is shown here (see PPD Admin. and CDBG Metro Entitlement).
***Partial funding is shown here (see PPD Admin. and CDBG Metro Entitlement).
NONE
TRANSFER TO:
TOTAL
243
JCCOG TRANSPORTATION PLANNING
PROGRA14 DIVISION STATEMENT
PURPOSE:
JCCOG was established by the Governor of the State of Iowa as the Metropolitan Planning Agency for the Iowa
City Urbanized Area. The Transportation Planning Division provides transportation planning, grant writing,
and coordinating services to the JCCOG member agencies. JCCOG is the designated recipient of UMTA funds
for all transit systems in the Iowa City Urbanized Area. Planning services are provided by the Transporta-
tion Planning Division for all modes of transportation.
OBJECTIVES:
1. Carry out the activities of the Transportation Planning Division as described in the adopted FY89 JCCOG
Unified Planning Work Program.
2. Update the Transportation Improvement Program (TIP) and produce an FY88 Annual Element.
3. Satisfy requirements and complete applications for Iowa DOT State Transit Assistance and UMTA pro-
grams.
4. Continue to monitor the performance of the local transit systems.
5. Collect, tabulate, and report UMTA Section 15 information.
G. Assist in the renewal of the SEATS service contracts between Iowa City, Coralville, University Heights,
and the Johnson County Board of Supervisors.
7. Examine specific transportation issues as directed by JCCOG member agencies, including all modes of
transportation.
8. Monitor and advise the JCCOG Technical Advisory Committee and Board of Directors regarding the
availability and distribution of FAUS and other State/Federal street and highway funds.
9. Complete planning studies and grant applications for special transportation funding programs which may
occur throughout the year (e.g. RISE, EXXON, oil overcharge).
10. Respond to inquiries from the public and the media on transportation issues.
11. Participate in Chamber of Comnerce Transportation Committee meetings, ECICOG TAC meetings, and hearings
of the Iowa City Abandoned and Obsolete Vehicle Appeal Board.
PERFORMANCE MEASURES:
1. Completion of all projects as outlined in the FY89 JCCOG Unified Planning Work Program.
2. Submission of UMTA Section 15 quarterly and year-end reports by the prescribed deadlines.
3. Completion of the JCCOG TIP/AE by the prescribed deadline.
4. Completion of State and Federal grant applications by the prescribed deadlines, and associated grant
administration.
244
o-
JCC
RECEIHSTANDSEXPENDITURE ON PLANNING
EXPENDITURES:FY87
ACTUAL
PERSONAL SERVICES
62,776
COMMODITIES
375
SERVICES AND CHARGES
9,905
CAPITAL OUTLAY
217
TOTAL 73,273
FY88
ESTIMATE
— FY89
EPT
REQUEST
BUDGET --
CITY MGR
PROPOSAL
Y90
PROJECTION
FY91
PROJECTION
68,432
414
72,458
72,458
75,497
78,756
11,080
568
13,812
568
10,827
586
12,053
610
11,810
0
0
0
0
79,930 86,838 83,853
88,136 91,176
-------------------------------------------------------------
NOTE: Receipts are included in JCCOG Admin.
1
i
245
PERSONAL SERVICES:
ASSOCIATE PLANNER
TRANSPORTATION PLANNER
TEMPORARIES
BENEFITS
TOTAL
A
JCCOG, TRANSPORTATION PLANNING
PROPOSAL FOR FY89
--- FTE ---
FY88 FY89
$
1.00 1.00
27,402 NONE
1.00 1.00
32,644
----- -----
11,723
---------
2.00 2.00
72,458
NONE
TRANSFER TO:
TOTAL
246
CAPITAL OUTLAY:
TOTAL
f
RECEIPTSCAN6 EXPENDIRURAL TURESNSUMMARY
EXPENDITURES:
FY87
ACTUAL
FY88
ESTIMATE
DEPT9
BCITYTMGR
FY90
FY91
REQUEST
PROPOSAL
PROJECTION
PROJECTION
PERSONAL SERVICES
COMMODITIES
6,019
7,208
7,774
7,774
8,098
8,441
SERVICES AND CHARGES
14
822
1111_-_-_
342
247
---7,797
342
1,485
�
342
1,485
r
352
1 487
r
366
1 490
r
TOTAL
6,855
7,797
---------
9,601
----9__-_
9,601
---------
___-_,937
9,937
---10_29_
10,297
---------
-----------------------------------------------------------------------------
NOTE: Receipts are included in JCCOG Admin.
19
247
p
PERSONAL SERVICES:
*TECHNICAL ASSISTANT PPD
BENEFITS
TOTAL
JCCOG RURAL PLANNING
PROPOSAL FOR FY89
CAPITAL OUTLAY:
--- FTE ---
FY88 FY89 $
.30 .30 6,541 NONE
_____ __ _ 11233
.30 .30 7,774 TOTAL
*Partial funding is shown here (see PPD Admin. and JCCOG Admin.).
NONE
a
TRANSFER TO:
TOTAL
248
HUMAN SERVICES PLANNING
tw•~'� PROGRAM DIVISION STATEMENT
PURPOSE:
Provide budgetary, statistical and programmatic analyses to local policymakers in order to assist them in
making sound decisions regarding funding and policy matters in human services. Assist in the planning and
coordination of local human service resources at all levels of the service system.
OBJECTIVES:
I. Complete FY89 update of the JOHNSON COUNTY SERVICES INDEX and arrange distribution to at least 150
local agencies, professionals, and other users by June 1989. Evaluate the quality of the previous
INDEX by January 1989.
2. Continue to study cost-saving and time -saving measures for administration of
service programs. locally funded human
3. Recommend, and upon approval implement, improvements in the budgeting process
funagencies. Evaluate process by February 1989. for human service
4. Analyze ding and programming needs, and make recommendations regarding City of Iowa City, City of
Coralville, and Johnson County budgeting for, and funding of, human services.
5. Analyze requests submitted to Iowa City, Coralville or Johnson County for interim funding of human
services.
6. Assist as needed in coordinative functions and planning for changing demands for services of area
agencies.
7. Continue to serve as Iowa City's representative on the United Way Planning Division and advocate for
the needs of local agencies in that context.
8. Continue to respond to requests for assistance related to other human service concerns within the City.
9. Help local agencies secure funds to address unmet needs beyond the limits of City of Iowa City, City of
Coralville and Johnson County revenues.
10. Study options for and benefits of various modes of combination for human service agencies.
PERFORMANCE MEASUREMENTS:
Accomplishments on the above objectives will be reported as they occur. As quantifiable data is generated
it will be provided to show comparable statistics between time periods.
249
a
N
M
NOTE: Receipts are included in JCCOG Admin.
250
JCCOG HUMAN
SERVICES
RECEIPTS AND EXPENDITURES SUMMARY
— FY89
BUDGET --
EXPENDITURES:
FY87
ACTUAL
FY88
ESTIMATE
DEPT
REQUEST
CITY MGR
PROPOSAL
FY90
PROJECTION
FY91
PROJECTION
PERSONAL SERVICES
26,263
30,205
31,570
159
31,570
159
32,871
164
34,251
170
COMMODITIES
SERVICES AND CHARGES
101
3,613
98
5,940
6,890 6,890
7,140
7,490
CAPITAL OUTLAY
217
----- ____
_________
_______
TOTAL
---------
30,194
---------
36,250
38,621
38_621
_ _40_176
41_911
NOTE: Receipts are included in JCCOG Admin.
250
940
PERSONAL SERVICES:
HUMAN SERVICES COORDINATOR
BENEFITS
TOTAL
a
JCCOG HUMAN SERVICES
PROPOSAL FOR FY89
CAPITAL OUTLAY:
--- FTE ---
FY88 FY89 $
1.00 1.00 26,903 NONE
4_667
-- ----- ----- --- TOTAL
1.00 1.00 31,570
----- --------------
----- ----- ---------
NONE
TRANSFER TO:
TOTAL
251
Y
P
252
CFINANCIAL OPLISUMMARY
AN
FY87
ACTUAL ESTIMATE
FY88
FY89
PROPOSAL
FY90
PROJECTION
FY91
PROJECTION
-13,281
-29,102
-----------
BEGINNING BALANCE
-----29,102
--__-_____0
-----------
0
0
TOTAL BALANCE
-13,281
----945,358
797,970
-29,102
----660,000
945 350
660 000
-----------
660 000
________---
660,000
FEDERAL GRANTS
0
0
0
SALE OF REAL ESTATE
7,098
0
0
0
0
0
CDBG TRANSFERS
MISCELLANEOUS REVENUES
3,168
----------------------
----660,00'
660 000
----------0
-----------
660,000
TOTAL RECEIPTS
808,245
1111__ ____137_6__
945,358
----163,74-
-163 742
----660,000
-168,386
-------_-_-
-172,147
PERSONAL SERVICES
-136,992
-13,249
-137 640
-1,557
-2,003
-39,047
-2,064
-41,839
-43 599
COMMODITIES
SERVICES AND CHARGES
-102,996
-546,960
-129,112
-564,447
-365,208
-357,711
_348 541
_90 000
CAPITAL OUTLAY
-23 869
-83,500
-90,000
__--_90_000
_--_-__ -
TRANSFERS
-------�--- ----------
-824 066
--
-916,256
-------�-
_
-660,000
660 000
-660,000
---_--_-__-
TOTAL EXPENDITURES
-----------
-----------
ENDING BALANCE
====-29,102
0
0
p
0
Y
P
252
CDBG ADMINISTRATION
PROGRAM DIVISION STATEMENT
PURPOSE:
Plans and coordinates the City's federally funded community development programs. Coordinates the City's
efforts to assist low and moderate income persons, and to upgrade and preserve its neighborhoods, housing
stock and community facilities through the administration of a comprehensive Community Development Block
Grant Program and the federally funded Rental Rehabilitation Program.
Note: The COBG program year begins January 1, thus project implementation generally relates to the
calendar year. Consideration is being given to extending the program year during the next two years
in order to make it coincide with the City's fiscal year by 1991.
OBJECTIVES:
1. Prepare and submit the three year and annual Housing Assistance Plan (HAP) goals to HUD by October
1988.
2. Prepare the annual Statement of Community Development Objectives and Request for Funding to submit to
HUD by February 1989.
3. Coordinate HAP implementation including the Rental Rehabilitation Program with the Department of
Housing and Inspection Services and the Housing Commission.
4. Provide staff assistance for the Committee on Community Needs to ensure maximum citizen participation
in the COBG Program.
5. Coordinate planning and implementation of 1988-89 community development projects and activities, as
determined by City Council, to ensure timely completion.
6. Implement a program to provide more housing opportunities for lower income persons.
PERFORMANCE MEASUREMENTS:
1. Preparation and submission of grant documents (Annual Statement of Community Development Objectives and
Housing Assistance Plan).
2. Preparation of grantee performance reports indicating compliance with federal grant requirements and
accomplishment of projects.
3. Maintenance of records, reports, and other information for review by City auditors and [IUD personnel
for the $621,000 1988 Entitlement funds.
4. Completion of projects and activities in a timely manner.
A� 5. Implementation and monitoring of the $93,000 Rental Rehabilitation Program.
253
m
c
254
RECEIPTSGANDETRO EXPEENTL
NDITURESENT SUMMARY
®\�
EXPENDITURES:
ACTUAL
ESTIMATE
-- FY89 BUDGET
CIMGR
REQUEST
Y90
FY91
PROPOSAL
PROJECTION
PROJECTION
PERSONAL SERVICES
COMMODITIES
136,992
13,249
137,640
1 557
163,742 163,742
168,386
175,713
SERVICES AND CHARGES
CAPITAL OUTLAY
102,996
546,960
129;112
564,447
39,047 39 047
365,208
41;839
43,599
TRANSFERS OUT
231869
831500
365,208
90,000 90 000
357,711
90,000
348,541
0000-----
0000-----
0000----- �
90,000
TOTAL
824,066
916,256
---------
660 000 660,000
--660-000
660,000
---------
660,000
RECEIPTS:
ACTUAL
ESTIMATE
FYg9
CITY MGR
PROPOSAL
PROJECTION
PROJECTION
FEDERAL GRANTS
CDBG TRANSFERS
797,979
7,098
945,358
0
660,000
660,000
660,000
MISCELLANEOUS
0
0
0
----3,168
---0000-0
---------
0
0
TOTAL
808,245
945,358
660,000
-0000--
---------
660 000
-- ------
660,000
254
f !9 COMMUNITY DEVELOPMENT BLOCK GRANT
SUMMARY OF EXPENDITURES
a
ACTUAL
ESTIMATE
BUDGET
FY87
FY88
FY89
----- ---
----- ---
METRO ENTITLEMENT:
General Supervision
103,688
100,000
100,000
Community Development Planning
10,009
10,000
8,000
Plaza Mini -Park
8,495
136,905
-
Napoleon Park Restrooms
24,827
-
Creekside Sidewalks
8,665
N. Market Park Play Area
2,696
Terrell Mill Park Improvements
1,048
Housing Rehab & Weatherization Loans
188,078
180,000
300,000
Elderly Home Services Coordinator
13
-
Shared Housing
21,255
--
_
Residential Accessibility Projects
20,734
Systems Unlimited Group Homes
4,500
-
MECCA Facility
114,245
--
Goodwill Facility Renovation
116,199
Alley Repari
1,457
--
Mary 0. Coldren Home
3,967
Napoleon Park Accessibility Improvements
--
7,500
-
Handicare Facilities Expansion
26,140
Property Management & Disposition
--
3,000
3,000
Mark Twain School Playground
1,000
--
Crisis Center - Food Bank Facility
104,983
--
United Action for Youth -Synthesis Studio
6,038
--
Curb Ramp Installation
5,149
5,000
5,000
Emergency Housing Repairs
9,289
Housing Modifications -Frail & Elderly
12,044
8,000
4,000
Youth Homes, Inc. Acquisition & Rehabilitation
--
100,000
Benton Creek Drainage -Phase II
--
145,000
100,000
Ralston Creek Bank Stabilization
4,194
11,770
Coffelt Place Youth home Rehabilitation
1,484
13,000
Handicapped Accessible Doors -Parking Ramp
--
10,000
Youth Services Center Acquisition
--
70,000
6,800
Low Income Home Owners Assistance
Human Services
Contingency
--
23,869
--
93,150
10,000
90,000
--
22,931
33,200
TOTAL METRO ENTITLEMENT
824,066
916,256
660,000
255
a
u
PERSONAL SERVICES:
REHABILITATION OFFICER
*ASSOCIATE PLANNER
**ADMIN. SEC. — PPD
CDBG COORDINATOR
***P.P.D. DIRECTOR
HOUSING REHAB ASST.
TEMPORARIES
BENEFITS
TOTAL
a
CDBG METRO ENTITLEMENT
PROPOSAL FOR FY89
--- FTE ---
FY88
FY89
$
1.00
1.00
28,943
1.50
1.50
44,174
.25
.25
5,907
1.00
1.00
34,429
.20
.20
9,407
(PT) .60
.60
121609
27,882
4.55 4.55 163,742
---- ----- ---------
---- ----- ---------
CAPITAL OUTLAY:
CONTINGENCY
CURB RAMPS
CONTRACTED REHAB PROJECTS
ORCHARD/DOUGLAS STORM SEWERS
CHAIR—REHAB. OFFICER
CHAIR—ASSOC. PLANNER
P�gaf
*Partial funding for one FTE is shown here (see Urban Planning & Development).
**Partial funding is shown here (see PPD Admin. and JCCOG Admin.).
***Partial funding is shown here (see PPD Admin. and JCCOG Admin.).
TRANSFER TO:
GENERAL FUND—AID TO AGENCIES 90,000
TOTAL 90,000
256
21,217
5,000
238,586
100,000
240
165
365,208
CV
M
COMMITTEE ON COMMUNITY NEEDS
PROGRMI DIVISION STATEMENT
PURPOSE:
Advise the City Council on community needs in general, and on the use of Community Development Black Grant
funds in particular, from a citizen viewpoint. Discern the needs of the community and make recommendations
on community development programs and priorities to the City Council.
OBJECTIVES:
1. Evaluate and interpret the City's programs that affect human needs and community development.
2. Provide a systematic communication interchange between citizens and policy makers with regard to all
Community Development Block Grant proposals and programs.
3. Facilitate neighborhood meetings to identify needs of neighborhoods and otherwise assist citizens in
articulating community needs.
4. Assist citizens whenever possible in the development of programs which meet community needs.
PERFORMANCE MEASURES:
1. Monthly meetings to review and make recommendations to the City Council on programs and policies
relating to the community's needs.
2. Monitoring and evaluating all Community Development Block Grant (CDBG) projects and activities to
timely completion.
257
u
b
FINANCIALB.
RENTAL
PLLAA
PLAN
FY89 FY90 FY91
PROPOSAL PROJECTION PROJECTION
0
93,000
0
93,000
-892
-----92,108
-93,000
0
-----------
0
93,000
0
93,000
-892
-92,108
-93,000
0
-----------
0
93,000
0
93,000
--------892
-_---92,108
-93,000
7
M
FY87
FY88
ACTUAL
ESTIMATE
BEGINNING BALANCE
_825
-----------
-579
TOTAL BALANCE
-825
-----------
-579
FEDERAL GRANTS
-----------
63 944
-----
33,579
MISCELLANEOUS REVENUES
2,970
-----------
0
TOTAL RECEIPTS
--_--66,914
-----------
PERSONAL SERVICES
0
----_33,579
0
SERVICES AND CHARGES_
CAPITAL OUTLAY
-66,689 -32,250
TOTAL EXPENDITURES
-66,668
-----------
-33,000
-----------
ENDING BALANCE
-579
0
FY89 FY90 FY91
PROPOSAL PROJECTION PROJECTION
0
93,000
0
93,000
-892
-----92,108
-93,000
0
-----------
0
93,000
0
93,000
-892
-92,108
-93,000
0
-----------
0
93,000
0
93,000
--------892
-_---92,108
-93,000
7
M
V
P
UDAG REPAYMENT FUND
FINANCIAL PLAN SUMMARY
259
ACTUAL
ESTIMATE
PROPOSAL
PROJECTION
PROJECTION
BEGINNING BALANCE
__ _ 0
154,715
133,861
164,158
310,348
TOTAL BALANCE-__-
0
-------
_ 154,715
----------
133,861
164,158
310,348
STATE GRANTS
INTEREST INCOME
100,000
4,715
0
-----------
0
-----------
0
--__-------
0
UDAG LOAN PAYMENTS
150,000
----- -
0
0
--------
0
152,622
0
226,934
0
226,934
TOTAL RECEIPTS254,715'---2_622
--- 0
--------260
152,622
_---226'9--
226,934
-'---------
226,934
TERARNSFERS�D CHARGES
-100,000
-1,260
2222--2222-
0
----------0
0
-----------
0
_---------0
-19,594
22222222-
-122,325
-80,744
-81,276
TOTAL EXPENDITURES
-100,000-20,854
6666-122,325
222222
-22222222--
22---2222--
2222-2222--
-80,744
-----222222
-----2222--
-81,276
22---2222--
ENDING BALANCE
154,715
22222222--
-----------
133,861
-2222-- ---
-----222222 22--------
164,158
310,348
___________
456,006
__________-
259
ASSISTED HOUSING
PROGRAM DIVISION STATEMENT
PURPOSE:
Administer the Annual Contributions Contracts which provide federal funds to pay rental assistance and
develop housing for eligible low income families in this area. Provide clean, decent and safe housing to
eligible low income families; this includes elderly, handicapped, disabled and other non -elderly families.
Ensure the Housing Authority (City Council) is current on federally assisted housing programs and make
recommendations which can be the basis for housing policy. Implement the policies adopted by the Housing
Authority.
OBJECTIVES:
1. Maintain annual average of 95% occupancy for all units.
2. Apply for additional units (Section 8 Existing, Public Housing, Section 202, Rental Vouchers or any
combination) to meet the policies adopted by the Housing Authority.
3. Encourage private participation in programs that will assist in achieving the goal outlined above.*
4. Provide staff support for the Housing Commission.
PERFORMANCE MEASUREMENT:
Performance will be measured by the number of families provided assistance and the total number of unit
months of occupancy achieved.**
Maximum Actual No. of Families Fair Market
Year d of Units Unit Months Unit Months % Assisted Rents (2 Bedroom Only)
FY80
384
4608
4466
97
N/A
$300
FY81
384
4608
4560
99
540
$300
FY82
441
5052
4908
97
620
$300
FY83
441
5292
4735
95
620
$300
FY84
486
5732
5657
98.7
650
$348
FY85
500
6000
5813
97.8
700
$363
FY86
521
6252
6094
97
725
$363
FY87
551
6568
6464
98
743
$436
Projected FY88
653
7836
7444
95
775
$450
Projected FY89
703
8436
8014
95
835
$463
260
a
9
a
*The number of names on the waiting list fluctuates with the seasons with the winter months showing the
largest numbers. Currently the waiting list is as follows with average waiting time between date applica-
tion is approved to date a certificate is issued shown.
1 Bedroom - 147 applicants - 4-6 months wait
2 Bedroom - 111 applicants - 2-3 months wait
3 Bedroom - 26 applicants - 9 months wait
4 Bedroom - —7 applicants - 12 months wait
"Based on previous experience approximately 70% of the leases and Housing Assistance program contracts
will be renewed. Of those tenants who do not renew a lease, some terminate and leave the program
entirely, while others move to a new unit and remain on assistance. The number of terminations will
average approximately 35 per month which means those 35 units must be replaced with new starts, if the
program is to remain full.
261
SECTION 8 EXISTING
FINANCIAL PLAN SUMMARY iNs
FY87 FY88 FY89 FY90 FY91
ACTUAL ESTIMATE PROPOSAL PROJECTION PROJECTION
BEGINNING BALANCE
142,143
---------
146,503
---------
151,499
---------
145,899
---------
131,204
---------
REVENUES:
ANNUAL CONTRIBUTIONS CONT
1,351,935
1,439,416
1,483,700
1,483,700
1,483,700
INTEREST INCOME
12,335
10,500
---------
2,200
---------
21200
---------
21200
---------
TOTAL OPERATING INCOME
---------
1,364,270
1,449,916
1,485,900
---------
1,485,900
-----
1,485,900
EXPENDITURES:
---------
---------
ADMIN. SALARIES
104,546
130,600
141,400
147,056
152,938
ELECTRICITY
1,122
2,400
2,000
2,040
2,081
GENERAL EXPENSES
63835
70,400
71,000
74,399
78,912
RENT TO OWNERS
1,163,,683
1,241,520
1,277,100
1,277,100
1,277,100
CASH WITHDRAWAL
26,724
0
---------
TOTAL EXPENDITURES
---------
1,359,910
---------
1,444,920
---------
1,491,500
1,500,595
1,511,031
ENDING BALANCE
146,503
151,499
145,899
_________
131,204
_________
106,073
_________
262
F'V
05
SEC. 8 EXISTING
PROPOSAL FOR FY89
PERSONAL SERVICES:
CAPITAL OUTLAY:
NONE
TRANSFER TO:
TOTAL
263
--- FTE ---
FY88
FY89
$
CLERK TYPIST — LEASED HOUSING
.80
.80
14,164 NONE
HOUSING MANAGEMENT AIDE
.80
.80
16,172
HOUSING SPECIALIST
2.40
2.40
60,507 TOTAL
HOUSING COORDINATOR
.75
.75
27109
BENEFITS
-----
-----
,
30,002
TOTAL
4.75
---30,002
4.75
147,954
NOTE: Permanent full-time salaries are
included
in Administrative Expenses;
employee benefits are
included in
General
Expenses.
NONE
TRANSFER TO:
TOTAL
263
BEGINNING BALANCE
REVENUES:
DWELLING RENTAL
INTEREST INCOME
OTHER INCOME
TOTAL OPERATING INCOME
EXPENDITURES:
ADMIN. SALARIES
UTILITIES
MAINTENANCE & OPERATING
GENERAL EXPENSES
REPLACE SIDING ON 2 BLDGS
PAYMENTS DUE TO H. U. D.
TOTAL EXPENDITURES
ENDING BALANCE
.w
PUBLIC HOUSING
FINANCIAL PLAN SUMMARY
FY87
FY88
ACTUAL
ESTIMATE
46,943
-------
51,195
-------
121,541
109,300
6,740
4,500
3,198
2,800
131,479 116,600
FY89 FY90 FY91
PROPOSAL PROJECTION PROJECTION
54,252 55,952 52,965
------- ------- -------
115,500
3,000
3,000
121,500
115,500
3,000
3,000
121,500
115,500
3,000
3,000
121,500
31,021
22,030
24,000
24,960
25,958
3,089
4,200
4,000
41350
41419
43,782
24,579
56,485
25,790
54,500
27,100
56,245
28,332
58,315
29,772
9,405
0
10,200
10,600
11,000
15,351
5,038
_ _
-------
127,227
113,543
119,800
124,487
129,464
51,195
54,252
55,952
_52,965
_45,001
264
JFK
c
ff
a
PUBLIC HOUSING
PROPOSAL FOR FY89
PERSONAL SERVICES:
CAPITAL OUTLAY:
NONE
TRANSFER TO:
TOTAL
265
---10,200
_—_10,200
--- FTE ---
FY88
FY89
$
M.W.I—PUBLIC HOUSING
CLERK/TYPIST — LEASED HOUSING
1.00
1.00
17,988 STEEL SIDING FOR 2 3—BR UNITS
HOUSING MANAGEMENT AIDE
.20
.20
3,541
TOTAL
HOUSING SPECIALIST
,60
,60
151,126
HOUSING COORDINATOR
.25
.25
9036
BENEFITS
___
TOTAL
2.25
---11,822
2.25
61,556
NOTE: Permanent full-time salaries are
included
in Administrative Expenses;
employee benefits are
included in
General
Expenses.
NONE
TRANSFER TO:
TOTAL
265
---10,200
_—_10,200
SECTION 8 VOUCHERS
FINANCIAL PLAN SUMMARY
266
a
ACTUAL
ESTIMATE
PROPOSAL
PROJECTION
PROJECTION
BEGINNING BALANCE2
-------0
-------�
972
_ 6,322
8,170
REVENUES:
------'-
ANNUAL CONTRIBUTIONS CONT
INTEREST INCOME
34,737
316
411,954
150
446,760
446,300
446,760
TOTAL OPERATING INCOME
--------
300
"'-----
300
-_35_053
-412,104
_447,060
_447,060
447,060
EXPENDITURES:
_--
--------
ADMIN. SALARIES
ELECTRICITY
3,450
0
24 100
30750
31,765
32,664
GENERAL EXPENSES
RENT TO OWNERS
782
30,821
0
13,200
371;832
409,500
9'479
780
9,840
CASH WITHDRAWAL
p
0
403,560
403,560
TOTAL EXPENDITURES
35,053
_-_--_--
409,132
--------
443 710
--------
445,212
46,845
446,845
ENDING BALANCE
0
2,972
6,322
---------
8,170
--------
8,385
266
a
BEGINNING BALANCE
TOTAL BALANCE
CHARGES FOR SERVICES
MISCELLANEOUSMTRANSFERS
MISCELLANEOUS REVENUES
TOTAL RECEIPTS
PERSONAL SERVICES
SERVICESIAND CHARGES
CAPITAL OUTLAY
TRANSFERS
CONTINGENCY
TOTAL EXPENDITURES
ENDING BALANCE
Is
EQUIPMENT MAINTENANCE
FINANCIAL PLAN SUMMARY
FY87 FY88 FY89
ACTUAL ESTIMATE PROPOSAL
505,421
505,421
1,503,581
32,445
0
__ _ _ 0
__1,536_026
-516,400
-483,582
119,548
-362,559
0
0
_1_482,089
559,358
267
559,358
559,358
1,621,000
33,000
------1,000
--1,655_000
-548,364
-605,895
-128,331
-427,540
-35,000
1,745,130
469,228
469,228
469,228
1,665,000
34,941
0
0
1,699,941
-551,514
628,727
119,564
-401,300
__ -23,000
-1,724,105
445,064
FY90
PROJECTION
445,064
445,064
1,750,000
34,941
0
_ 0
--1_784_941
-575,063
645,090
-124,458
572,000
-23,690
-1,940,301
289,704
FY91
PROJECTION
289,704
289,704
1,838,000
34,941
0
_-_ ___ _ 0
--1_872_941
-600,550
-681,338
-130,730
-530,000
-24,638
-1,967,256
195,389
EQUIPMENT DIVISION
PROGRAM DIVISION STATEMENT
PURPOSE:
The Equipment Division provides repair, preventive maintenance, and equipment management services for all
major city owned vehicular equipment. It stresses maximum useful life for all City -owned vehicles.
OBJECTIVES:
1. Continue to switch medium duty truck fleet to diesel power as units become due for replacement.
2. Replace light duty truck and automobile fleets with smaller more fuel efficient units, as they become
due for replacement.
3. Maintain hourly shop rate below comparable rates in the private sector.
PERFORMANCE MEASURES:
1. Gasoline powered medium duty trucks now average 3.5 m.p.g., diesel powered medium duty trucks now
average 6.1 m.p.g. Continue to monitor fuel use and replacement schedule.
2. Standard -size pickup trucks now average 8.1 m.p.g. and compact -size pickup trucks average 14.0 m.p.g.
Continue to monitor replacement schedule.
FY82 FY83 FY84 FY85 FY86 FY87 FY88 FY89
Cost per mile, med. $.79 $.66 $.66 $.58 $.71* $.63 $.60 $.62
duty trucks (est.) (est.)
Cost per mile, $.31 $.21 $.18 $.20 $.19 $.21 $.18 $.20
pickup trucks (est.) (est.)
Shop rate (Equipment $30 $32 $34
Division) (est.) (est.)
Shop rate (private
sector)
*5.13/mile increase due to clutch and tire replacement on 1980 and 1983 models.
268
d
ol
a
269
lox,/
EQUIPMENT MAINTENANCE
RECEIPTS AND EXPENDITURES SUMMARY
EXPENDITURES:
FY87
ACTUAL
FY88
ESTIMATE
-- FY89 BUDGET --
REQUEST PROPOSAL
PROJECTION
PROJECTION
PERSONAL SERVICES
COMMODITIES
SERVICES AND CHARGES
516,400
483,582
548,364
605 895
551,514 551 514
r
619,127
575,063
600,550
CAPITAL OUTLAY
TRANSFERS OUT
119 548
362;559
427;540
628,727
119,690 401;300
645,090
124,450
681,338
CONTINGENCY
0
p
530,730
TOTAL
-- _ 0
---
1,482,089
35,000
_
1,745,130
--------- _ 23_000
1,718,033 1,724,105
0
_ 23_690
__ 24_638
---
-0_
1,940,301
1,967- 256
RECEIPTS:
FY87
ACTUAL
FY88
ESTIMATE
FY89
CITY MGR
-
PROPOSAL PROJECTION PROJECTION
CHARGES FOR SERVICES
INTEREST INCOME
1,503,581
2,017'000
1 665 000
MISCELLANEOUS
32 445
0
7,'000
34,941
1,750 000
1,838,000
--------
p
34'941
34,941
TOTAL
_
1,536,026
_ _ _ _
2,046,917
-
1,699,941
0
---------
0
---------
21_
1,784,941
1,872,941
ol
a
269
PERSONAL SERVICES:
M.W.III - PARTS CLERK
MECHANIC I
BODY REPAIR MECHANIC
MECHANIC II
MECHANIC III
SR. MECHANIC
SHOP SUPR.-E UIPMENT
EQUIPMENT SUPERINTENDENT
TEMPORARIES
OVERTIME
BENEFITS
TOTAL
EQUIPMENT MAINTENANCE
PROPOSAL FOR FY89
--- FTE ---
FY88
FY89
$
2.00
2.00
42,932
5.00
5.00
115,855
1.00
1.00
22,062
2.00
2.00
48,078
3.00
3.00
73,809
1.00
1.00
28,400
2.00
2.00
59,187
1.00
1.00
36,146
1,820
19,235
103,990
17_00 17_00 _551,514
NONE
TRANSFER TO:
TOTAL
270
CAPITAL OUTLAY:
TOTAL
15,000
98,700
42,100
27,200
SOS 4,000
7,700
9,900
22,000
9,900
40,600
21,000
18,600
23,200
29,800
31,600
401,300
9N
a
CENTRAL SUPPLY & PRINT
FINANCIAL PLAN SUMMARY
FY87 FY88 FY89
ACTUAL ESTIMATE PROPOSAL
BEGINNING BALANCE
FY91
PROJECTION
78,030
-----
56,887
TOTAL BALANCE
_
56,887
CHARGES FOR SERVICES
MISCELLANEOUS
_
85,078
REVENUES
6'746
-----------
----------0
TOTAL RECEIPTS
91,864
PERSONAL SERVICES
_
----- ---
COMMODITIES
-28,548
-20,000
SERVICES AND CHARGES
-23,613
CAPITAL OUTLAY
,288 -17
CONTINGENCY
-170
0
TOTAL EXPENDITURES
-41,071
ENDING BALANCE
107,680
211
107,680
107,680
108,033
6,6450
114,678
-22,555
37,749
-26,566
20,650
-2,000
-109,520
112,838
112,838
112,838
110,677
8,3000
----118,977
-23,807
-35,849
26,629
-67,500
0
-153,785
78,030
FY90
PROJECTION
FY91
PROJECTION
78,030
-----
84,173
-----
-----78,030
-----84,173
112,363
120,993
5,5000
5,800
-----------
----------0
----117,863
126,793
----
-22,354
-36,926
-23,235
-38,402
-27,440
-25,0000
-28,548
-20,000
0
-111,720 ---_110,185
84,173 100,781
EXPENDITURES:
PERSONAL SERVICES
COMMODITIES
SERVICES AND CHARGES
CAPITAL OUTLAY
CONTINGENCY
TOTAL
RECEIPTS:
CHARGES FOR SERVICES
INTEREST INCOME
MISCELLANEOUS
TOTAL
b
CENTRAL SUPPLY & PRINT F�
RECEIPTS AND EXPENDITURES SUMMARY `368
FY87
FY88
- FY89
BUDGET -
ACTUAL
FY87
FY88
DEPT
CITY MGR
FY90
FY91
ACTUAL
ESTIMATE
REQUEST
PROPOSAL
PROJECTION
PROJECTION
0
22,555
23,807
23,807
22,354
23,235
23,613
37,749
35,849
351849
36,926
38,402
17,288
26,566
26,629
26,629
27,440
28,548
170
20,650
67,500
67,500
25,000
20,000
0
---------
21000
---------
0
0
0
0
41,071
109,520
---------
153,785
---------
153,785
---------
111,720
---------
110,185
FY87
FY88
FY89
ACTUAL
ESTIMATE
CITY MGR
FY90
FY91
PROPOSAL
PROJECTION
PROJECTION
85,078
108,033
110,677
112,363
120,993
6,746
61645
8,300
5,500
51800
40
0
---------
0
0
0
---------
91,864
---------
---------
114,678
---------
---------
---------
118,977
---------
---------
---------
117,863
---------
---------
126,793
---------
---------
272
9
0
CENTRAL SUPPLY & PRINT
PROPOSAL FOR FY89
PERSONAL SERVICES:
CAPITAL OUTLAY:
--- FTE ---
FY88 FY89 $
*DUPLICATING MACHINE OPERATOR .90 .90 18,140 REPLACE 1 PHOTOCOPIER
OVERTIME 350 REPLACE PRINT SHOP DUPLICATOR
BENEFITS 5 317
, PAPER DRILL
----- ----- ---------
TOTAL .90 .90 23,807 TOTAL
*Partial funding is shown here (see Central Procurement and Services).
NONE
TRANSFER TO:
TOTAL
273
12,000
55,000
500
67,500
ENERGY CONSERVATION PROGRAM
FINANCIAL PLAN SUMMARY
274
M
FY87
ACTUAL
FY88
ESTIMATE
FY89
PROPOSAL
FY90
PROJECTION
FY91
PROJECTION
ENERGY SAVINGS PAYBACRS
0
-----------
0
-----------
42,223
-----------
38,373
21,904
TOTAL RECEIPTS
0--
0
42,223
-------
38 373
''-"-"--'
21, 904
CAPITAL OUTLAY
0
----------0
0
----------0
-42,223
-----------
_ '
-38 373
-21904
i
OTAL EXPENDITURES
0
0
42,223
-----------
38,373
-----------
21,904
ENDING BALANCE
0
0
0
0
274
M
BEGINNING BALANCE
TOTAL BALANCE
RESTRICTED TORT REVENUES
INTEREST INCOME
TOTAL RECEIPTS
SERVICES AND CHARGES
TOTAL EXPENDITURES
ENDING BALANCE
RISK MANAGEMENT LOSS RESERVE
FINANCIAL PLAN SUMMARY
FY87
ACTUAL
FY88
ESTIMATE
FY89
PROPOSAL
FY90
PROJECTION
FY91
PROJECTION
--- ---7777-
----- -----0
----406,917
-----------
----------0
----406,917
----546,757
----703,574
0
--7777- ---0
562,801
1,200
-----21,200
285,105
-----32,500
----546,757
295,582
----703,574
304,363
---0
----584,001
----317,605
-----39,000
-----45,700
350,063
----------0
---_177_084
-177,765
----177,765
----334,582
-177,765
---
--_177,765
----------0
---_177,084
-_177,765
--
-----77-76-
-177,765
--
- 177,765
----
0
406,917
546,757
703,574
__--875,872
275
FISCAL POLICY
ANNUAL OPERATING EXPENDITURES \�D
1. BALANCED BUDGET:
The budget of the City of Iowa City shall be drawn so that estimated revenues and anticipated expendi-
tures are equal. (State law requirement.)
2. TAX CEILING:
The budget of the City of Iowa City shall be drawn so that tax revenue in the general operating fund
does not require a tax levy in excess of the limit established by State law.
CAPITAL EXPENDITURES
1. DEFINITION:
A. Capital Improvements - Capital items of a relatively permanent nature, such as buildings, and
other attachments or improvements to land which are intended to remain so attached such as storm
drains, sewers and streets. Capital improvements have four characteristics:
(1) They last a long time.
(2) They are relatively expensive.
(3) They usually don't recur annually.
(4) They result in fixed assets.
B. Capital Expenditures - Those expenditures for public improvements and their preliminary studies
and the acquisitions of property or equipment for new public improvements. Capital expenditures
are expenditures for capital improvements and shall be financed under the provisions of this
fiscal policy and planned in terms of the five year Capital Improvement Program. Excluded from
capital expenditures are operating expenditures; those annual expenditures which are necessary to
the maintenance of the city, the rendering of services, and providing for normal operation.
2. PROJECT ANALYSIS:
Capital improvement projects for the five year period shall be analyzed for the following:
(1) Compatibility with the Comprehensive Plan.
276
r
(2) Revenue source - A clear distinction shall be made between tax supported and self -supported bonds
(G.O. versus revenue bonds). All projects supported by revenue bonds must demonstrate ability to
develop sufficient income to repay their costs and costs associated with financing. In addition,
proposed revenue sources shall be analyzed in terms of whether the revenue can be used for the
proposed project and the probability that the revenue will be available.
(3) Compatibility with the City Council's goals.
3. MAXIMUM LIMITATIONS ON GENERAL OBLIGATION BONDS:
The following two maximum limitations shall apply to general obligation bonds:
A. Debt Limit:
Debt incurred as a general obligation of the City of Iowa City shall not exceed constitutional or
statutory limits: presently 5% of the market value of the taxable property within the corporate
limits as established by the City ASsessor. (State law requirement.)
B. Borrowing Reserve:
A minimum of 20% borrowing reserve, or debt margin, shall be maintained to meet emergencies, and
if so used, the bonds shall be retired as soon as reasonably possible in accordance with the
provisions of this fiscal policy.
4. CEILING ON DEBT SERVICE:
Debt service charges payable from the general tax levy shall not exceed 25% of that levy in any one
fiscal year.
5. FINANCING:
As a general rule financing of capital improvements shall meet the following guidelines:
A. General property tax and operating revenues, to the extent available, shall be used for capital
project financing.
B. When general property tax and operating revenues are not available under the maximum tax rates
permitted by law or deemed advisable by the Council, financing of capital projects and replace-
ments may be accomplished by the use of bonds as outlined in Section 6 hereof.
C. Every effort shall be made to seek out state or federal grants or assistance to offset a portion
of the cost of capital projects.
Y 277
a
u
a
6. BOND ISSUES: A
A. General obligation bonds - Bonds shall be of a serial type and general obligations to the City of
Iowa City. They shall have a maximum maturity of 20 years. The maturity schedule shall provide
for level principal amortization payments insofar as practicable.
B. Revenue Bonds - Revenue bond financing shall be determined after first reviewing whether the use
of revenue bonds could be more advantageous than financing with general obligation bonds. Revenue
Bonds shall be issued in accordance with the following:
(1) Amortization of principal and interest shall require no more, including reserves, than
approved estimates will provide from next revenues to be available.
(2) Insofar as possible, debt service, after the project has been completed and in operation for
one full fiscal year, shall be level within practical constraints each year.
(3) All revenue bonds for public purposes shall be sold at public competitive bidding in accor-
dance with the requirements of Chapter 76, Code of Iowa as amended,
The first fiscal policy was adopted by motion of the City Council at its regular meeting on June 5, 1973.
This revised policy was adopted by Council motion on June 19, 1979.
278
Orchard/Benton Area 1,410,611 45,111 1,365,500 --
Improvements
R.R. Crossing Signals: 40,000 40,000
Kirkwood/Gilbert
n _
279
-- $145,000-CDBG
$506,201-G.0. Bonds
$759,410 -Sewer Revenue Bonds
Will borrow from Sewer Funds
in the interim and repay
when FY90 Bond Issue is sold
$36,000 -State Aid
$2,000 -Contribution from RR
$2,000 -Road Use Tax
�=
CAPITAL IMPROVEMENTS PROGRAM
SUMMARY OF
THE PROJECTS
PROJECT
TOTAL
PRIOR YRS.
FY89
FY90 FY91 FUTURE YRS.
FINANCING
Curb Ramp Installation
42,500
12,500
6,000
6,000 6,000 12,000
$35,000-CDBG
$7,000 -Property tax trans-
fer from General Fund
Parks Handicapped
50,000
--
--
10,000 10,000 30,000
$50,000 -Property tax trans -
Accessibility Program
fer from General Fund
Mercer Park Softball/
41,000
16,000
20,000
5,000 -- --
$16,000 -Parkland Acquis.
Baseball Field
Reserve
$25,000 -Property tax trans-
fer from General Fund
Wastewater Treatment
33,151,590
33,151,590
-- --
$33,151,590 -Sewer Revenue
Facility
Bonds
Orchard/Benton Area 1,410,611 45,111 1,365,500 --
Improvements
R.R. Crossing Signals: 40,000 40,000
Kirkwood/Gilbert
n _
279
-- $145,000-CDBG
$506,201-G.0. Bonds
$759,410 -Sewer Revenue Bonds
Will borrow from Sewer Funds
in the interim and repay
when FY90 Bond Issue is sold
$36,000 -State Aid
$2,000 -Contribution from RR
$2,000 -Road Use Tax
PROJECT TOTAL PRIOR YRS. FY89 FY90 FY91 FUTURE YRS. FINANCING
Keokuk Street/Hwy. 6 247,500 21,000 226,500 -- - b113,000 -State Aid
9
Intersection
$134,500 -Road Use Tax
North Hwy. 1 Widening
300,445
19,594
280,851 -- -
- $168,000 -RISE Grant
$72,000 -RISE Loan
$60,445-UDAG
The area's developer will
repay the RISE Loan
City Share: Local Road
50,000
--
50,000 -- -
- $50,000 -Road Use Tax
City's contribution to
the County's project
R.R. Crossing Signals:
40,000
40,000
-- -- --
- $36,000 -State Aid
Kirkwood/Maiden Lane
$2,000 -Contribution from RR
$2,000 -Road Use Tax
Extra Width Paving
43,000
--
4,600 38,400 --
- $43,000 -Road Use Tax
Benton Street Bridge
2,795,523
985,251
1,206,848 603,424 -
$940,746 -Federal Aid
Widening
$1,854,777-G.O. Bonds
$1,275,800 of bonds
previously sold; will
issue $578,977 in FY90
Bond Issue
Melrose Avenue Bridge
904,000
6,000
45,000 33,000 492,000
328,000 $596,400 -Federal Aid
Improvements
$307,600-G.0. Bonds
Bonds to be sold in FY90
& FY91 Bond Issues
280
r
1 PROJECT TOTAL PRIOR YRS. FY89 FY90 FY91 FUTURE YRS. FINANCING
Airport Master Plan II 1,250,000 -- 1,250,000 - -- $1,125,000 -FAA Grant
$125,000 -Airport Improve-
ment Reserve
Project is contingent on
FAA Grant approval
Animal Control Facility 136,800 -- 136,800 -- - -- $118,633 -General Revenue
$18,167 -Contribution from
Coralville
General Revenue to be bor-
rowed from Landfill Res.;
repayment is scheduled at
$20,500 annually for 5 yrs.
starting in FY90
Mercer Park Parking Lot 40,000 -
Storm Sewers Project 400,000 --
TOTAL
s
- 40,000
400,000 -
$40,000-G.0. Bonds
Bonds to be sold in FY90
Bond Issue
-- $400,000-G.0. Bonds
Excess monies are available
from FY86 bond issue for
this project.
40,942,969 34,337,046 4,992,099 735,824 508,00D 370,000
281
SOURCE
CONTRIBUTIONS
FEDERAL AID
GENERAL OBLIGATION BONDS
COMMUNITY DEVELOPMENT BLOCK GRANT
OPERATIONS
REVENUE BONDS
ROAD USE TAX
STATE AID
TOTAL
M
CAPITAL IMPROVEMENTS PROGRAM
SUMMARY OF FUNDING SOURCES
PRIOR YRS FY89 FY90
FY91 FUTURE YRS TOTAL
4,000
18,167
0
0
0
22,167
0
1,595,373
470,373
298,200
298,200
2,960,346
1,036,362
1,242,565
206,051
193,800
29,800
2,738,378
10,500
150,000
5,000
5,000
10,000
190,500
37,594
310,084
54,400
11,000
32,000
467,078
33,151,590
759,410
0
0
0
33,911,000
25,000
163,500
0
0
0
188,500
72,000
353,000
0
0
0
425,000
34_337_046
_4_592_099
735_824
508_000
370_000
40_902_969
282
CAPITAL IMPROVEMENTS PROGRAM
PROPOSED PROJECTS NOT FUNDED
PROJECT TOTAL
TERRELL MILL PK TRAIL & BOAT RAMP
17,781
PARKS SIDEWALK REPLAC. PROGRAM
30,000
PARKS SHELTER REPLACEMENT PROGRAM
75,000
DEVELOPMENT OF RYERSON'S WOODS
44,000
NAPOLEON PARK RENOVATION
275,000
PARKS & RECREATION COMPLEX
1,512,000
LIGHTING AT U I SOFTBALL COMPLEX
120,000
COURT HILL PARK DEVELOPMENT
32,000
HAPPY HOLLOW PARK SHELTER
38,500
CREEKSIDE PARK SHELTER
38,500
FAIRMEADOWS PARK PICNIC SHELTER
6,000
WILLOW CREEK PARK PARKING LOT
16,000
WETHERBY PARK PARKING LOT
5,500
SCOTT BLVD PARK DEVELOPMENT
82,500
WEST LANDFILL ASPHALT RUNWAY
8,000
HICKORY HILL PARK PARKING & SIDEWAL
4,800
RESURFACE MERCER PARK TENNIS COURTS
10,300
FRISBEE GOLF COURSE
7,150
CITY PARK EQUIPMENT STORAGE BLDG.
10,000
NEW PICNIC SHELTER IN CITY PARK
9,500
NEW RESTROOM IN LOWER CITY PARK
60,000
MINI -GREENHOUSE
5,000
REPLACE CEMETERY'S STORAGE BLDG
9,300
DOMESTIC HOT WATER TANK - REC CTR
6,500
RECREATION CENTER ACCESSIBILITY
13,000
283
CAPITAL IMPROVEMENTS PROGRAM
PROPOSED PROJECTS NOT FUNDED
PROJECT TOTAL
INSTALL AIR CONDITIONING IN REC CTR
120,000
NORTH CORRIDOR SEWER
163,000
FRIENDSHIP ST DRAINAGE TILE
100,000
FOSTER RD SEWER EXTENSION
178,000
4TH AV CULVERT REPLACEMENT
285,000
F ST CULVERT REPLACEMENT
285,000
WASHINGTON PARK STORM SEWERS
507,500
FAIR MEADOWS AREA STORM SEWERS
590,000
N DUBUQUE ST CURB & GUTTER
97,000
HIGH ST STORM SEWER
60,000
N DUBUQUE ST DECELERATION LANE
14,000
BENTON ST: RIVERSIDE TO GREENWOOD
403,000
DODGE ST: DUBUQUE RD TO GOVERNOR
646,000
WOOLF AVE: NEWTON RD TO RIVER ST
262,000
HOLLYWOOD BLVD IMPROVEMENTS
80,000
N LINN ST IMPROVEMENTS
18,040
ROHRET RD: MORMON TREK TO HWY 218
400,000
TAFT SPEEDWAY: DUBUQUE ST TO FOSTER
465,000
MELROSE AVE: WEST HIGH TO 218
912,000
MELROSE AV: BYINGTON TO HAWKINS DR
430,500
SOUTHGATE ST: WATERFRONT TO GILBERT
450,000
RIVER ST: RIVERSIDE TO WOOLF
464,000
BURLINGTON/GILBERT INTERSECTION
93,000
KIRKWOOD AV: GILBERT TO DEFOREST
1,117,000
KIRKWOOD/DODGE SIGNALIZATION
23,500
284
a
CAPITAL IMPROVEMENTS PROGRAM
PROPOSED PROJECTS NOT FUNDED
PROJECT
EXTRA WIDTH SIDEWALK: MORMON TREK
KEOKUK ST SIDEWALK
GOVERNOR ST RETAINING WALL
SUMMIT ST BRIDGE REPLACEMENT
ROCHESTER AVE BRIDGE DECK
WOOLF AVE. BRIDGE DECK REPAIR
BROOKSIDE DR & 2ND AV BRIDGES
NEW BRIDGE: GOVERNOR TO KEOKUK
AIRPORT MASTER PLAN III
SOLID WASTE INCINERATION
CLEAR CREEK SCIENCE/RESEARCH PARK
RIVERBANK STABILIZATION - N DBQ ST
2 -WAY RADIO SYSTEM REPLACEMENT
PUBLIC SAFETY BUILDING
FIRE DEPT TRAINING FACILITY
TOTAL
285
TOTAL
28,800
29,400
65,100
924,000
134,000
433,000
413,000
1,890,000
765,000
6,000,000
1,558,000
74,000
1,706,756
2,000,000
316,786
26,937,713
EVENSEN DODGE, INC.
11\i\CI{t CONILlli\1,
November 16, 1987
Mr. Steven J. Atkins
City Manager
City Hall
410 East Washington Street
Iowa City, IA 52240
Dear Steve:
Dave Dirks and I met with you and Rosemary Vitosh recently to
review the City's anticipated debt issuance requirements for the
next year. During our meeting we also talked about the City's
general obligation triple A credit rating and you asked that I
provide you with a summary of the major factors which Moody's
Investor's Service considers in issuing their credit ratings.
First, it is important to emphasize that there are very few
cities in the United States with a general obligation triple A
credit rating from one of the the two major rating agencies. In
April 1987 we counted only 38 cities with a "Aaa" rating from
Moody's Investors Service. While this number will change from
time to time, it is clearly a very exclusive group of American
cities.
Secondly, it should be understood that any jurisdiction with a
triple A rating has attained the highest possible rating of its
credit worthiness and general financial condition. Moody's
expects these high standards will be carefully monitored and
maintained as a prerequisite to continuation of the "Aaa" rating.
Moody's Investors Service, Inc. has published material on the
rating of municipal jurisdictions and is quite willing to explain
the rating process they use. Like almost any complex rating
process involving both subjective and objective criteria, they
make use of certain medians and a wide range of other statistical
information available to them. However, because the process is,
in large measure, a subjective one, Moody's is not able to give
an individual jurisdiction a list of goals and objectives which,
if achieved, would automatically result in that jurisdiction
being award a "Aaa" credit rating. Therefore a continuing effort
by triple A rated jurisdictions to monitor their situation and
ensure policies and practices that will help maintain such a
rating is important in achieving that continuing high level of
success.
3608 IDS Tower, Minneapolis Minnesota 55402 612/338-3535 800/328-8200 800/728-8100 Minnesota
brgwsb4/1 7
November 16, 1987
Page 2
FACTORS CONSIDERED IN CREDIT ANALYSIS
Credit analysis is the assessment of relative strengths and
weaknesses of a city which have a bearing on the ability of the
City to make repayment of debt obligations. Moody's Investors
Service typically looks both at the issue and the issuer. In
reviewing the issue, they focus on legal security mechanisms,
cash flow assumptions, interest rates and other issue structuring
factors.
In reviewing the issuer, they focus on the current status of the
municipality with particular emphasis in the following four
areas:
1. outstanding debt
2. Financial condition
3. Financial management
4. The economy.
Outstanding Debt
In reviewing outstanding debt, a rating agency is concerned with
the impact of debt obligations and the likely ability of the
taxpayers to meet those obligations. Generally speaking, Moody's
is favorably impressed by the ability of an issuer to repay debt
over a relatively short period of time and to have a reasonable
limit on the amount of debt outstanding. The capital improvement
program planning process is typically viewed as an important
planning and control mechanism for the amount of debt which a
Jurisdiction expects to issue in the future.
As a general rule, Moody's prefers that a jurisdiction issue
long-term debt rather than bond anticipation notes or other forms
of temporary financings to avoid the risk associated with the
need for. future market access.
The strength of the property tax base as well as any other
revenues actually used to repay general obligation debt are also
carefully reviewed.
Financial Condition
In reviewing the financial condition of a jurisdiction, Moody's
typically looks first at the adequacy of the undesignated fund
balance. They are also concerned with the historic trends
associated with this balance, as well as the projected level of
brgwsb4/2
November 16, 1987
Page 3
that balance in the next year or two. Any use of this balance is
analyzed to determine whether it is a one time major capital item
or whether usage reflects changing policy indicating potential
weakening of general financial conditions.
Moody's really views this undesignated fund balance as working
capital and generally expects that it be at least equal to 5% of
annual general fund revenues or some higher amount required
because of cash flow requirements throughout the course of a
typical budget year. In instances where jurisdictions have a
large portion of their revenue coming from more volatile revenue
sources such as sales taxes, a rating agency prefers an even
higher fund balance to provide a temporary source for revenue
stability in the event of unanticipated decreases in revenue.
Financial condition analysis also involves reviewing expenditure
and revenue history to insure that annual revenues typically
equal or exceed annual expenditures. Other factors examined
include service program levels; any major trends associated with
increases or decreases in operating expenditures, and the uni-
lateral ability of a city to increase revenues by a measurable
amount beyond current levels. While a city may not need or wish
to increase such revenues, the ability to do so on a unilateral
basis demonstrates financial strength.
Financial Management
Financial management is the third important factor reviewed by a
rating agency. In this case, Moody's is interested in assuring
itself that a city follows standard operating practices in
accounting for expenditures, auditing its financial records and
condition, and budgeting and forecasting revenues and expendi-
tures in future years. They are also concerned with the organ-
izational structure and the ability of the jurisdiction to
respond .through the professional staff and governing body to
unanticipated events which could affect the financial condition
of a city.
Excellence in municipal administration is very important in this
category. Meeting high standards in the preparation of annual
financial reports, budgets, capital planning documents and land
use plans not only promotes confidence within a community, but
with a rating agency as well.
a brgwsb4/3 V
November 16, 1987
Page 4
The Economy
The final general area viewed by Moody's is the economy. This is
the least controllable of all of the four general rating factors
and one of the most difficult to analyze. Moody's is concerned
with population trends, indices of wealth, labor factors in-
cluding employment and unemployment and new construction. They
are also concerned with types of employment, diversity of the
employment base, major employers and relationship of a city to
markets being served.
General economic performance and related trends of an individual
city, the metropolitan area and the state and region are all
examined as part of the rating category.
SUMMARY
The City of Iowa City has done an excellent job of carefully
planning for its debt issuance, as well as planning and moni-
toring the rating factors over which it has control.
Moody's typically issues a credit report each time a city sells
bonds in which they list key facts and provide a summary analysis
of the creditworthiness of the issuer. This, in effect, is
Moody's report card to a city and represents a way to quickly
review and examine their perception of a city's credit condition.
Maintenance of a Credit Rating
In maintaining a high level of credit rating, it is important
that a city continually monitor all factors examined by a rating
agency. However, there are certain trends which are guaranteed
to quickly attract the attention of Moody's Investors Service and
could result in consideration for a down grading. These are:
1. A decline in a city's valuation base.
2. Spending down a city's general fund unrestricted
balance.
3. The loss of one or more major employers.
4
4. Poor performance of one of a city's more significant
revenue sources.
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5. Adverse state-wide or national economic conditions
which have a particular impact on an individual city.
While the City of Iowa City is not in a position to control all
of these factors, they should nevertheless be monitored on a
continuing basis. Sometimes, depending on situations, there may
be an opportunity to plan for future areas of strength or weak-
ness anticipated in a city. As a general example, a city might
anticipate a future weakness in the office leasing market which
could translate into less than 100% of property taxes being paid
on time. That type of potential weakness could be offset by
planning to increase the amount of money in a city's fund
balance. In a similar manner, if events happen due to legis-
lative change or the economy resulting in a declining increase in
a sales tax revenue source, a city might respond through its
planning process to project and actually fund a larger unreserved
fund balance.
I hope these comments have been helpful to you. Do not hesitate
to contact me if I can provide more specific information in any
of these areas.
Sincerely,
EVENSSEEN'D�ODGE, INC.
WA,
u,
Wayne S. Burggraaff
Senior Vice President
/brg
cc: Ms. Rosemary Vitosh
Director of Finance
David M. Dirks
Evensen Dodge
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