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HomeMy WebLinkAbout1988-01-26 Council minutesOFFICIAL COINCIL AL71IONS - 1/12/88 The cost of publishing the follcwing proceedings & claims is b . Curulative cost for this calendar yearor said W lication is $ Iowa City Council, reg. mtg., 1112F88,7.3D P.M. at the Civic Center. Mayor McDonald presiding. Councilme bers present: Anbrisco, Courtney, Dickson, Horowitz, Larson, McDonald, Strait. Ab- sent: None. Moved and seconded that the following iters and recommendations in the Consent Calendar be received, or approved, and/or adopted: Approval of Official Council Actions of the special meeting of 12/27/87 and the organiza- tional meeting of 1/4/88, as published, subject to correction as recomended by the City Clerk. Minutes of Boards and Commissions: Sr. Center Ccam. - 10/19/87, 11/16/87; Resources Conservation Comn. - 11/9/87; Ed. of Adjustrent -12/9/87; Bd. of Appeals - 10/26/87, 11/5/87; Riverfrant Corm. -12/2/81; Civil Service Cmm. - 12/9/87; Bd. of Library Trustees -12/11/87; CCN Comm. - 11/17/87; Airport Comm. - 12/17/87; P&Z Comm. -12/17/87. Permit Mbtions: Liquor License refund for Tycoon I.C., 223 E. Washington Street. Class E Beer Permit for quikTrip 5552, 25 W. Burlington, Class B Beer Permit for Sunshine Laundry Can- pany, 218 E. M 3rket Street. Class C Liquor License for Dooley's 18-20 S. Clinton. Motions: Acknawledging requests that HUD waive its conflict of interest rules to allow certain persons to participate in the City's Housing Rehabilitation Program. RES. 88-1, AUTHORIZING THE MAYOR TO SIGN A RIGHT-OF-WAY ASSURANCE STATEMENT FOR FEDERAL AID PROJECTS. RES. 88-2, ACCEPTING THE WDR( FOR PLAZA MINI - PAR( PROJECT. Setting Public Hearing: To set a public hearing for 1/26/88, to receive citizen moments on the revised Tenant Assistance policy for the Iowa City Rental Rehabilitation Program. Co•respardence: Grant Wood Area Education Agency a)pressing support for the Mayor's Youth Employment Program. Moro from the Civil Service Come. submitting a certified list of applicants for the position of Senior Treatment Plant Operator in the Water Division. The %yor declared the motion carried. Moved and seconded to set a public hearing for 1/26/88 on arrendrents to the off-street parking requirements. The Mayor declared the motion car- ried. Official Actions January 12, 1988 Page 2 A public hearing was held on a resolution adopt- ing an addendum to the 1983 Cehprehensive Plan Update which addresses developrrent proposals out of sequence with the growth management polity espoused in the Cehprehensive Plan Update. The following People appeared in opposition to the resolution: Koreen Luerkens, 3449 Bret Rd.; Cindy Rihret, 4011 Rchret Rd.; and Linda Oyer, 4115 Rchret Rd. A public hearing was held on a resolution amend- ing the 19a3 Comprehensive Plan Update to reclassify the land use designation of a tract known as South- west Estates which is located within the corporate limits of Iowa City, north of Rohret Road and east of Slothower Raid from Agricultural/Rural Residen- tial to Residential at a density of 2-8 dwelling units per acre. Linda Dyer, 4115 Rohret Rd asked that her cements and those of Cindy Rchret, 4011 Rchret Rd., and Koreen Luerkens, 3449 Rohret Rd., from the previous agenda item be entered into the record for this public hearing also. The Mayo' noted that the public hearing origi- nally scheduled on an ordinance to rezone an 84.73 acre tract knam as Southwest Estates from ID -RS, Interim Development - Single -Family Residential, and RR -1, Rural Residential to RS -5, Law Density Sin- gle -Family Residential, subject to conditions, will be deferred. Moved and seconded to defer the public hearing to 1/26/88, The Mayor declared the motion carried. A public hearing was held on an ordinance re- garding the storage of special vehicles. Moved and seconded to accept correspondence from: Catherine Chambers and John Saeger. The %yo• declared the motion carried. The following people appeared: Bud Means, member of Special Vehicle Committee and Sally Dierks, Planning and Zoning Commission amber, Moved and seconded to continue the public hearing for 1/26. The Mayor declared the motion carried. A public hearing was held on an ordinance to rezone an approximate 1.8 acre tract located east of Boyrun Street and north of Olympic Circle from I-1, General Industrial, to CI -1, Intensive Carmercial, Moved and seconded that the rule requiring ordi- nances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the first consideration and vote be waived and the second consideration be given at this tine, The payor declared the motion carried. Moved and seconded that the ordinance to rezone an approximate 1.8 acre tract located east of Bo,7run Street and north of Official Adicns Janjary 12, 1988 Page 3 Olympic Circle from 1-1, General Industrial, to CI -1, Intensive camercial, be given second vote for passage. The ftor declared the notion carried. Fbved and seconded that the rule requiring ordi- nances to be considered and voted on for passage at hvo Council greetings prior to the greeting at which it is to be finally passed be suspended, the first consideration and vote be waived and the second consideration be given at this titre. The Mayor declared the notion carried, %ved and seconded that the ordinance to rezone from RS -5 to RS -8 property located at 612 and 620 Kirkwood Avenue and from P to RS -8 property located at the corner of Kirkwood Avenue and Dodge Street, be given second vote for passage, the Fbyor declared the notion carried. %ved and seconded that the rule requiring cdi- nances to be considered and voted on for passage at two Council meetings prior to the greeting at which it is to be finally passed suspended, the first consideration and vote be waived and the second consideration be given at this tine. The Mayor declared the motion carried. F1oved end seconded that the ordinance to vacate a portion of Clinton Street abutting the site of the National Guard Amory, be given second vote for passage. The Mayor declared the notion carried. Moved and seconded to adopt RES. 88-3, APPROV- ING ME PRELIMINARY PLAT OF VILLAGE GREEN, PART XI, A 41 -LOT SIMILE -FAMILY RESIDENTIAL SUEDIVISION LOCATED SOUM AND VEST OF TFE INIERSEcrION OF MISCATINE AMLE AND SCOTT miLEVAm. Fbved and seconded to accept the rec urendation of the Planning and Zoning Camnission concerning a request submitted by W. John Sc m to rezone the location of an existing 1.75 acre parcel from RS, Suburban District, to Al, Rural District, and to rezone a new 1.43 acre parcel from Al to r6, located wrest of Highway 1, approximtely tum miles north of Iowa City. The Maya• declared the notion carried. The Mayor clarified that a letter would be sent to the Dd. of Supervisors stating that the rezoning request was inconsistent with the developrent policy of Area 4 of the Fringe Area Policy. A public hearing was held on the proposed certi- fication of Delinquent Water Service Accounts, Seger Service Accounts, Solid Waste Collection Service Accounts, and Weed Cutting Assessnents to the Johnson Canty Treasurer for Collection as Taxes. Moved and seconded to adopt the following reso- lutions, as arrended: IES. 88-4, CERTIFYING IIVAID WATER CHARGES TO CORM AIAIITOR FOR COLLECTION IN THE SME MMIFER AS A PROPERTY TAX; RES. 88-5, CERTI- Official Actions January 12, 1998 Page 4 FYNG UNPAID REFUSE CHARGES TO MIR AUDITOR FOR COLLECTION IN THE SME MANNER AS A PROPERTY TAX; FES. 88-6, CERTIFYING LMPAID SEVER CHARGES TO CDLNRY AIAITOR FOR COLLECTION IN TIE SAME MANNER AS A PROPERTY TAX; IES. 88-07, CERTIFYING LMPAID VEED CUTTING DMES TO COLNTY ADITCR FOR COLLECTION IN TIE SME M ANWR AS A PROPERTY TAX. Finance Director Vitosh and Stan Miller, McGladrey Hendrickson & Pullen, presorted the FY87 Carprehensive Annual Financial Report. Lorraine Dorfman, Senior Coiter Carmissicner, reported on an rpconimg raffle to raise funds to purchase a carr puter for the Center. Sue Dennison, 1831 Glendale Rd., and Marilyn Bennett, 3417 E. Court, appeared re the proposed elimination of City positions in the FY89 City budget. Moved and seconded to re -appoint Joyce Patton, 857 Normandy and appoint Doyle Detroit, 102 Forest Vier, to the Broadband Telecamunications Cortnission for three-year terns ending 3/13/91. The Mayor declared the motion carried. Moved and seconded to appoint William Wittig, 1160 Canbria Ct., to the Resources Conservation Commission for a three-year term ending 1/1/91. The Mayor declared the notion carried. The City Manager reported that Hunan Services Coordinator Merge Penney had obtained a $40,000 grant for emergency shelter needs, $12,500 would be given to Domestic Violence and $27,500 to Energency Housing Project. Recommendation of the Committee on Community Needs noted as follows: That the City Council ap- prove the City's Rental Rehabilitation Tenant Assis- tance Polity allowing up to 25 percent of the vouchers for this program to go to non-elderly/non- handicapped single households which are otherwise eligible. Moved and seconded to adapt RES. 88-8, AUDUR- IZING 11E MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TVE RELEASE OF A LIEN REGARDING A PROMISSORY NOTE. Moved and seconded to adopt FES. 88-9, AUD10R- IZING 11E MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A POLEASE OF A LIEN REGARDING A MURTGU. Moved and seconded to adopt RES. 88-10, AJIHOR- IZING AN AGREWff FOR AND PARTICIPATION IN TIE IOVU1 R1JELIC AGENCY INVESTMENT TRUST. Moved and seconded to adopt RES. 88-11, DIRECT- ING SNF OF $1,260,000 ESSENTIAL CORPORATE PURPOSE GENERAL OBLIGATION BONUS. Moved and seconded to adopt RIES. 88-12, AlTHUR- IZIHG APPLICATIONS FOR 62 UNITS SECTION 8 EXISTING HOl1SING KNITS (VCUCIERS OR CERTIFICATES) AND RE- QIISTING FTkUS. We Official Actions January 12, 1988 Page 5 Moved and seconded to set a public hearing for 2/9/88, on Applications for 62 Lhits of Section 8 Existing Housing Units (Voucher or Certificates). The Mayor declared the motion carried. The City Attorney requested that subsection B of the ordinance be artended to clarify that it is snow and ice accurulation from his/her property and suggested Council proceed with a reading and Legal will revise the ordinance. Moved and seconded that the ordinance attending Chapter 31, Article V, Divi- sion 3, "Ice and Srow Pzmval" of the Code of Ordi- nances of the City of Iowa City, Ias by adding thereto a new section to be codified as Section 31-124, providing regulations for the snow removal of snow and ice from private property, be given first vote for passage, as amended. The Mayor declared the option carried. Moved and secaded that ORD. 88-3359, AMEMDING CHAPTER 33, ENTITLED "UTILITIES," OF THE CODE OF ORDIMUWCES OF TIE CITY OF IOWA CITY, IOWA, BY A�EMD- ING SECTION& 33-46 AND 33-166, AND BY REPEALING SECTION 33-167 THEREIN TO PROVIDE A U4IFOR4 PRXE- DURE FOR BILLING AND COLLECTION OF SEWER AND MATER SERVICE ACCN1TS, be passed and adopted. Moved and seconded to adjoum 9:45 P.M. The Mayo' declared the notion carried. A ogre carplete description of Cauncil activi- ties is on file in the office of qe City Clerk. s/JOHi MCDONALDMV4YOR s/MARIAN K. KARR, CITY FEW, Submitted for publication - 1/ 88 %%(ac � P COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES January 12, 1988 Iowa City Council, reg. mtg.., 1/12/88, 7:30 P.M. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Courtney, Dickson, Horowitz, Larson, McDonald, Strait. Absent: None. Staffinembers present: Atkins, Melling, Timmins, Karr, Moen, Boothroy, Vitosh, Heaton, Bieri, Kriz, Bennett, O'Malley. Council minutes tape recorded on Tape 88-C3, Sides 1 and 2, 1 -END; 88-C4, 1-402. Moved by Strait, seconded by Dickson, that the following items and recom- mendations in the Consent Calendar be received, or approved, and/or adopted: Approval of Official Council Actions of the special meeting of 12/22/87 and the organizational meeting of 1/4/88, as published, subject to correction as recommended by the City Clerk. Minutes of Boards and Commissions: Sr. Center Comm. - 10/19/87, 11/16/87; Resources Conservation Comm. - 11/9/87; Bd. of Adjustment -12/9/87; Bd. of Appeals - 10/26/87, 11/5/81; Riverfront Comm. -12/2/87; Civil Service Comm. - 12/9/87; Bd. of Library Trustees -12/17/87; CCN Comm. - 11/17/87; Airport Comm. - 12/17/87; P&Z Cam. -12/17/87. Permit Motions: Approving a Liquor License refund for Tycoon I.C., 223 E. Washington Street. Approving a Class E Beer Permit for QuikTrip Corporation dba QuikTrip #552, 25 W. Burlington. Approving a Class B Beer Permit for Michael Hodge dba Sunshine Laundry Company, 218 E. Market Street. Approving a Class C Liquor License for Four Cushions, Inc. dba Dooley's 18-20 S. Clinton. Motions: Acknowledging requests that HUD waive its conflict of interest rules to allow certain persons to participate in the City's Housing Rehabilitation Program. RES. 88-1, Bk. 97, p. 1, AUTHORIZING THE MAYOR TO SIGN A RIGHT -OF -NAY ASSURANCE STATEMENT FOR FEDERAL AID PRO- JECTS. RES. 88-2, Bk. 97, p. 2, ACCEPTING THE WORK FOR PLAZA MINI -PARK PROJECT. Setting Public Hearing: To set a public hearing for 1/26/88, to receive citizen comments on the revised Tenant Assistance policy for the Iowa City Rental Rehabilitation Program. Correspondence: Grant Wood Area Education Agency expressing support for the Mayor's Youth Employment Program. Memo from the Civil Service Comm. submitting a certified list of applicants for the position of Senior Treatment Plant Operator in the Water Division. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried and repeated the public hearing as set. Moved by Ambrisco, seconded by Strait, to set a public hearing for 1/26/88 on amendments to the off-street parking requirements. The Mayor declared the motion carried, 7/0, all Councilmembers present. .. Council Activities January 12, 1988 Page 2 A public hearing was held on a resolution adopting an addendum to the 1983 Comprehensive Plan Update which addresses development proposals out of sequence with the growth management policy espoused in the Comprehensive Plan Update. The following people appeared in opposition to the resolution: Koreen Luerkens, 3449 Rohret Rd.; Cindy Rohret, 4011 Rohret Rd.; and Linda Dyer, 4115 Rohret Rd. A public hearing was held on a resolution amending the 1983 Comprehensive Plan Update to reclassify the land use designation of a tract known as South- west Estates which is located within the corporate limits of Iowa City, north of Rchret Road and east of Slothower Road from Agricultural/Rural Residential to Residential at a density of 2-8 dwelling units per acre. Linda Dyer, 4115 Rohret Rd., asked that her comments and those of Cindy Rohret, 4011 Rohret Rd., and Koreen Luerkens, 3449 Rohret Rd., from the previous agenda item be entered into the record for this public hearing also. The Mayor noted that the public hearing originally scheduled on an ordi- nance to rezone an 84.73 acre tract known as Southwest Estates from ID -RS, Interim Development - Single -Family Residential, and RR -1, Rural Residential to RS -5, Low Density Single -Family Residential, subject to conditions, will be deferred. Moved by Strait, seconded by Horowitz, to defer the public hearing to 1/26/88. The Mayor declared the motion carried, 7/0, all Council - member present. A public hearing was held on an ordinance regarding the storage of spe- cial vehicles. Moved by Strait, seconded by Dickson to accept correspondence from: Catherine Chambers and John Saeger. The Mayor declared the motion carried, 7/0, all Councilmembers present. Staffinember Boothroy present for discussion. The following people appeared: Bud Means, member of Special Vehicle Committee and Sally Dierks, Planning and Zoning Commission member. After discussion Council requested the matter be scheduled for informal on 1/25. Moved by Ambrisco, seconded by Strait, to continue the public hearing for 1/26. The Mayor declared the motion carried unanimously, 7/0. all Councilmembers present. A public hearing was held on an ordinance to rezone an approximate 1.8 acre tract located east of Boyrum Street and north of Olympic Circle from I-1, General Industrial, to CI -1, Intensive Commercial. No one appeared. Moved by Courtney, seconded by Horowitz, that the rule requiring ordi- nances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the first consideration and vote be waived and the second consideration be given at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Courtney, seconded by Dickson, that the ordinance to rezone an approximate 1.8 acre tract lo- cated east of Boyrum Street and north of Olympic Circle from I-1, General Industrial, to CI -1, Intensive commercial, be given second vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Council Activities January 12, 1988 Page 3 Moved by Courtney, seconded by Dickson, that the rule requiring ordi- nances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the first consideration and vote be waived and the second consideration be given at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Courtney, seconded by Dickson, that the ordinance to rezone from RS -5 to RS -8 property located at 612 and 620 Kirkwood Avenue and from P to RS -8 property located at the corner of Kirkwood Avenue and Dodge Street, be given second vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Horowitz, seconded by Dickson, that the rule requiring ordi- nances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed suspended, the first consideration and vote be waived and the second consideration be given at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Horowitz, seconded by Strait, that the ordinance to vacate a portion of Clinton Street abutting the site of the National Guard Armory, be given second vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Dickson, seconded by Ambrisco, to adopt RES. 88-3, Bk. 97, p. 3, APPROVING THE PRELIMINARY PLAT OF VILLAGE GREEN, PART XI, A 41 -LOT SINGLE- FAMILY RESIDENTIAL SUBDIVISION LOCATED SOUTH AND WEST OF THE INTERSECTION OF MUSCATINE AVENUE AND SCOTT BOULEVARD. Staffinember Moen and PAIS Consultant Schnittjer present for discussion. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Dickson, to accept the recommendation of the Planning and Zoning Commission concerning a request submitted by Mr. John Sohm to rezone the location of an existing 1.75 acre parcel from RS, Suburban District, to Al, Rural District, and to rezone a new 1.43 acre parcel from Al to RS, located west of Highway 1, approximately two miles north of Iowa City. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. The Mayor clarified that a letter would be sent to the Bd. of Supervisors stating that the rezoning request was inconsistent with the development policy of Area 4 of the Fringe Area Policy. A public hearing was held on the proposed certification of Delinquent Water Service Accounts, Sewer Service Accounts, Solid Waste Collection Serv- ice Accounts, and Weed Cutting Assessments to the Johnson County Treasurer for Collection as Taxes. The City Clerk announced that revised exhibits, showing up-to-date payments, had been distributed and the resolutions should be adopted with the revised exhibits. No one appeared. Moved by Ambrisco, seconded by Horowitz, to adopt the following resolu- tions, as amended: RES. 88-4, Bk. 97, p. 4, CERTIFYING UNPAID WATER CHARGES TO COUNTY AUDITOR FOR COLLECTION IN THE SAME MANNER AS A PROPERTY TAX; RES. 88-5, Bk. 97, p. 5, CERTIFYING UNPAID REFUSE CHARGES TO COUNTY AUDITOR FOR COLLECTION IN THE SAME MANNER AS A PROPERTY TAX; RES. 88-6, Bk. 97, p. 6, CERTIFYING UNPAID SEWER CHARGES TO COUNTY AUDITOR FOR COLLECTION IN THE SAME a W, Council Act' Mics January 12, 1988 Page 4 MANNER AS A PROPERTY TAX; RES. 88-07, Bk. 97, p. 7, CERTIFYING UNPAID WEED CUTTING CHARGES TO COUNTY AUDITOR FOR COLLECTION IN THE SAME MANNER AS A PROPERTY TAX. Finance Director Vitosh present for discussion. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor de- clared the resolutions adopted. Finance Director Vitosh and Stan Miller, McGladrey Hendrickson & Pullen, presented the FY87 Comprehensive Annual Financial Report. Lorraine Dorfman, Senior Center Commissioner, reported on an upcoming raffle to raise funds to purchase a computer for the Center. Sue Dennison, 1831 Glendale Rd., and Marilyn Bennett, 3417 E. Court, appeared re the proposed elimination of City positions in the FY89 City budget. Moved by Ambrisco, seconded by Strait, to re -appoint Joyce Patton, 857 Normandy and appoint Doyle Detroit, 102 Forest View, to the Broadband Tele- communications Commission for three-year terms ending 3/13/91. The Mayor declared the motion carried, 7/0, all Councilmembers present. Moved by Ambrisco, seconded by Strait, to appoint William Wittig, 1160 Cambria Ct., to the Resources Conservation Commission for a three-year term ending 1/1/91. The Mayor declared the motion carried, 7/0, all Council - members present. Councilmember Ambrisco welcomed new members Larson and Horowitz. Ambrisco noted item #13, the recommendation of CCN re the City's Rental Rehabilitation Tenant Assistance Policy, and requested no action be taken at this time and stated members of the Housing Commission would be present at the public hearing scheduled for 1/16. Dickson welcomed new Councilmembers and reiter- ated an earlier request for a list, by department, of personnel. The City Manager reported the list was in the mail. Horowitz questioned the condition of Firefighter Nealson injured in a house fire. The City Manager reported he had been taken to the hospital but reported back to work. Horowitz noted work to be done by P&Z on the Comprehensive Plan and requested that a member of the School Board be asked to work with the Commission. A letter to the School Bd. asking their participation will be drafted for the Mayor's signa- ture. Horowitz questioned the procedure to add poison ivy to the noxious weed list. Courtney welcomed new Councilmembers and noted a memo from the Police Department re parking in the 100 block of Washington Street. The City Manager stated staff will research the matter and the memo would be sent to all Councilmembers in the next packet. The City Manager reported the Citizens Summary of the budget would be available late 1/13. He also reported that Human Services Coordinator Marge Penney had obtained a $40,000 grant for emergency shelter needs, $12,500 would be given to Domestic Violence and $27,500 to Emergency Housing Project. Recommendation of the Committee on Community Needs noted as follows: That the City Council approve the City's Rental Rehabilitation Tenant Assis- tance Policy allowing up to 25 percent of the vouchers for this program to go to non-elderly/non-handicapped single households which are otherwise eligi- ble. Council Activities January 12, 1988 Page 5 Moved by Strait, seconded by Ambrisco, to adapt RES. 88-8, Bk. 97, p. 8, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF A LIEN REGARDING A PROMISSORY NOTE EXECUTED BY VELMA FURMAN IN THE AMOUNT OF $5,000. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Strait, seconded by Courtney, to adopt RES. 88-9, Bk. 97, p. 9, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RELEASE OF A LIEN REGARDING A MORTGAGE EXECUTED BY VELMA FURMAN IN THE AMOUNT OF $5,900. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Strait, to adopt RES. 88-10, Bk. 97, p. 10, AUTHORIZING AN AGREEMENT FOR AND PARTICIPATION IN THE IOWA PUBLIC AGENCY INVESTMENT TRUST. Asst. Finance Director O'Malley present for discussion. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Strait, to adopt RES. 88-11, Bk. 97, p. 11, DIRECTING SALE OF $1,260,000 ESSENTIAL CORPORATE PURPOSE GENERAL OBLIGA- TION BONDS. Finance Director Vitosh present for discussion. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor de- clared the resolution adopted. Moved by Strait, seconded by Horowitz, to adopt RES. 88-12, Bk. 97, p. 12, AUTHORIZING APPLICATIONS FOR 62 UNITS SECTION 8 EXISTING HOUSING UNITS (VOUCHERS OR CERTIFICATES) AND REQUESTING FUNDS. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolu- tion adopted. Moved by Ambrisco, seconded by Strait, to set a public hearing for 2/9/88, on Applications for 62 Units of Section 8 Existing Housing Units (Voucher or Certificates). The Mayor declared the motion carried unani- mously, 7/0 all Councilmembers present. The City Attorney requested that subsection 8 of the ordinance be amended to clarify that it is snow and ice accumulation from his/her property and suggested Council proceed with a reading and Legal will revise the ordinance. Moved by Ambrisco, seconded by Dickson, that the ordinance amending Chapter 31, Article V, Division 3, "Ice and Snow Removal" of the Code of Ordinances of the City of Iowa City, Iowa by adding thereto a new section to be codified as Section 31-124, providing regulations for the snow removal of snow and ice from private property, be given first vote for passage, as amended. The Mayor declared the motion carried, 5/2, with the following division of roll call vote; Ayes: Ambrisco, Courtney, Dickson, Larson, McDonald, Nays: Horowitz, Strait. Absent: None. Moved by Dickson, seconded by Ambrisco, that ORD. 88-3359, Bk. 29, p. 1, AMENDING CHAPTER 33, ENTITLED "UTILITIES," OF THE CODE OF ORDINANCES OF THE CITY OF IOWA CITY, IOWA, BY AMENDING SECTIONS 33-46 AND 33-166, AND BY REPEALING SECTION 33-167 THEREIN TO PROVIDE A UNIFORM PROCEDURE FOR BILLING P M P Council Activities January 12, 1988 Page 6 AND COLLECTION OF SEWER AND WATER SERVICE ACCOUNTS, be passed and adopted. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved by Ambrisco, seconded by Strait, to adjourn 9:45 P.M. The Mayor declared the motion carried, 7/0, all Councilmembers present. ATTEST: MARIAN K. KARR, CITY CLERK JOHN MCDONALD, MAYOR COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES January 26, 1988 Iowa City Council, reg, mtg., 1/26/88, 7:30 P.M. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Courtney, Dickson, Horowitz, Larson, McDonald, Strait. Absent: Ambrisco. Staffinembers present: Atkins, Melling, Timmins, Karr, Vitosh, Moen, Milkman, Seydel, Boothroy, Cain. Council minutes tape recorded on Tape 88-C4, Side 1, 402 -End, Side 2, 1 -End; 88-C10, Side 1, 1 -End, Side 2, 1-28. The Mayor proclaimed February 1988 as BLACK HISTORY MONTH; February 7-13, 1988, as VOCATIONAL EDUCATION WEEK; February 1-7, 1988, as ENERGY CONSERVATION WEEK. The Mayor noted the additions to the Consent Calendar. Moved by Courtney, seconded by Strait, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Council Actions of the regular meeting of 1/12/88, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Design Review Comm. -12/17/87; P&Z Comm. - 12/17/87, 1/7/88; Housing Comm. - 12/8/87; Broadband Telecomm. Comm. - 11/17/87, 12/22/87. Permit Motions: Approving a Class C Beer Permit for Clyde R. Seaton dba Seaton's Cash & Carry Market, 1331 Muscatine Avenue. Approving a Class C Liquor License for James A. Mondanaro dba Givanni's Italian Cafe, 109 E. College. Approving a Class C Beer Permit for Ann Chong dba Chong's Super Market, 409 S. Gilbert Street. Approving a Class C Liquor License for Douglas A. Tvedt dba The Air- liner, 22 S. Clinton Street. Approving a Liquor License refund for Hollywood's, 1134 S. Gilbert Street. Approving an application for transfer of a liquor license for Claret & Friends, 212 E. Market Street. Motions: Approving disbursements in the amount of $4,298,772.84 for the period of 12/1 thru 12/31/87, as recommended by the Finance Director, subject to audit. Resolutions: RES. 88-13, Bk. 97, p. 13, ACCEPTING THE WORK FOR THE PARKING RAMP "A" MAINTENANCE AND REPAIRS PROJECT. Setting Public Hearings: Authorizing publication of a notice and to set a public hearing for 3/8/88, on Iowa City Transit's FY89 Iowa DOT State Transit Assistance Application. To set a public hearing for 2/9/88, on an ordinance to rezone 808 S. Dubuque Street from CI -1 to P. Correspondence: HACAP asking the City Council to appoint a repre- sentative to the HACAP Board of Directors, Jean Snow of Elderly Services Agency has served in this capacity and will continue. Memo from the Civil Service Commission submitting a certified list of Minutes Council Activities January 26, 1988 Page 2 applicants for the position of Maintenance Worker I/Refuse Division. Karen Kubby re University of Iowa sewer rates; payment of sales tax election; airport funding; UDAG monies; 1990 census; and physical arrangement for informal meetings. Riverfront Commission Chairperson re proposed budget. Application for Use of Streets and Public Grounds: Kristina McNeish for permission to picket the Emma Goldman Clinic on Friday, 1/22/88, from 9:00 a.m, to 12:00 noon, approved. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the motion carried and repeated the public hearings as set. Moved by Dickson, seconded by Horowitz, to set a public hearing for 2/9/88, on an ordinance to rezone Lots 20, 21, 50-54 Bailey & Beck's Addition on the former Howard Street right-of-way, property on Highway 1 West formerly owned by the Iowa Department of Transportation, from R5-8 and P to CI -1. The Mayor declared the motion carried, 6/0, Ambrisco absent. Moved by Courtney, seconded by Strait, to set a public hearing for 2/9/88, on an amendment to the Zoning Ordinance to permit canopies over gas pumps in the required front yard. The Mayor declared the motion carried, 6/0, Ambrisco absent. A public hearing was held on an ordinance regarding storage of special vehicles. Moved by Courtney, seconded by Strait, to continue the public hearing to 2/23/88. The Mayor declared the motion carried, 6/0, Ambrisco absent. A public hearing was held on an ordinance to amend portions of the Zoning Ordinance regarding off-street parking requirements. No one ap- peared. Moved by Horowitz, seconded by Courtney, that the ordinance to amend portions of the Zoning Ordinance regarding the off-street parking require- ments, be given first vote for passage. Affirmative roll call vote unani- mous, 6/0, Ambrisco absent. The Mayor declared the motion carried. Moved by Courtney, seconded by Horowitz, that ORD. 88-3360, Bk. 29, p. 2, REZONING AN APPROXIMATE 1.8 ACRE TRACT LOCATED EAST OF BOYRUM STREET AND NORTH OF OLYMPIC CIRCLE FROM I-1, GENERAL INDUSTRIAL, TO CI -1, INTEN- SIVE COMMERCIAL, be passed and adopted. Affirmative roll call vote unani- mous, 6/0, Ambrisco absent. The Mayor declared the ordinance adopted. Moved by Dickson, seconded by Strait, that ORD. 88-3361, Bk. 29, p. 3, REZONING FROM RS -5 TO RS -8 PROPERTY LOCATED AT 612 AND 620 KIRKWOOD AVENUE AND FROM P TO RS -8 PROPERTY LOCATED AT THE CORNER OF KIRKWOOD AVENUE AND DODGE STREET, be passed and adopted. Affirmative roll call vote unani- mous, 6/0, Ambrisco absent. The Mayor declared the ordinance adopted. Minutes Council Activities January 26, 1988 Page 3 Moved by Dickson, seconded by Horowitz, that ORD. 88-3362, Bk. 29, p. 4, VACATING A PORTION OF CLINTON STREET ABUTTING THE SITE OF THE NATIONAL GUARD ARMORY, be passed and adopted. Affirmative roll call vote unani- mous, 6/0, Ambrisco absent. The Mayor declared the ordinance adopted. Moved by Courtney, seconded by Larson, to adopt RES. 88-14, Bk. 97, p. 14, ADOPTING AN ADDENDUM TO THE 1983 COMPREHENSIVE PLAN UPDATE WHICH ADDRESSES DEVELOPMENT PROPOSALS OUT OF SEQUENCE WITH THE GROWTH MANAGEMENT POLICY ESPOUSED IN THE COMPREHENSIVE PLAN UPDATE. Staffinember Moen pres- ent for discussion. The Mayor declared the motion carried, 4/2, with the following division of roll call votes: Ayes: Courtney, Dickson, Larson, McDonald. Nays: Horowitz, Strait. Absent: Ambrisco. Moved by Courtney, seconded by Dickson, to adopt RES. 88-15, Bk. 97, 15, AMENDING THE 1983 COMPREHENSIVE PLAN UPDATE TO RECLASSIFY THE LAND pkDESIGNATION OF A TRACT KNOWN AS SOUTHWEST ESTATES WHICH IS LOCATED WITHIN THE CORPORATE LIMITS OF IOWA CITY, NORTH OF ROHRET ROAD AND EAST OF SLOTHOWER ROAD FROM AGRICULTURE/ RURAL RESIDENTIAL TO RESIDENTIAL AT A DENSITY OF 2-8 DWELLING UNITS PER ACRE. The Mayor declared the motion carried, 4/2, with the following division of roll call vote: Ayes: Courtney, Dickson, Larson, McDonald. Nays: Strait, Horowitz. Absent: Ambrisco. A public hearing was held on an ordinance to rezone 84.73 acres known as Southwest Estates from ID -RS, Interim Development/Single-Family Resi- dential, and RR -1, Rural Residential to RS -5, Low Density Single -Family Residential, subject to conditions. John Cruise, attorney for owner Frank Eicher, requested Council consider revising the conditional zoning agree- ment to lower the percentage of lots that had to be platted and building permits issued to reimburse developer costs. Moved by Courtney, seconded by Dickson, that the ordinance amending the Zoning Ordinance by changing the use regulations of an 84.73 acre tract known as Southwest Estates, be given first vote for passage. Indi- vidual Councilmembers expressed their views. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the motion carried. Moved by Strait, seconded by Courtney, to adopt RES.88-16, Bk. 97, p. 16, APPROVING THE EXTENSION OF WEEDER STREET. Staffinember Moen present for discussion. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the resolution adopted. Moved by Strait, seconded by Horowitz, to adopt RES. 88-17, Bk. 97, p. 17, APPROVING THE PRELIMINARY LARGE SCALE NON-RESIDENTIAL DEVELOPMENT (LSNRD) PLAN FOR METRO PAVERS, INC., A 7.33 ACRE CONTRACTOR YARD AND CONCRETE BATCH PLANT LOCATED AT 1722 STEVENS DRIVE. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the resolution adopted. A public hearing was held to receive citizen comments on the Revised Tenant Assistance Policy for the Iowa City Rental Rehabilitation Program. The following people appeared: Housing Commission members: Gary Watts and Mary Jo Streb; Committee on Community Needs member: Karen Kubby; Jim Minutes Council Activities January 26, 1988 Page 4 St. John, 735 Keswick Drive; Anna Wagner, P.O. Box 164; Staffinembers Marianne Milkman and Lyle Seydel. Councilmembers were evenly divided on the issue. Cathy Johnson, Ferson Avenue, requested Council consideration of additional police in the FY89 budget. The Mayor announced the following vacancy: Broadband Telecommun- ication Comm. - one vacancy for an unexpired term ending 3/13/89. This appointment will be made at the 3/8/88 meeting of the City Council. Moved by Strait, seconded by Dickson, to make the following appoint- ments: Norwood C. Louis, 500 Foster Rd., to the Civil Service Comm. for a six-year term ending 4/1/94; Mary McMurray, 1201 Seymour, to the Board of Trustees for Police and Fire Retirement for four-year terms ending 4/1/92; Pat Foster, 1020 Keokuk, re -appointed to the Airport Comm. for a six-year term ending 3/1/94; John Scott, 20 Evans Street and Douglas Russell, 729 Kimball Rd. (immediate appointment), to the Historic Preservation Comm. for three-year terms ending 3/29/91. The Mayor declared the motion car- ried, 6/0, Ambrisco absent. Courtney raised concerns re recent newspaper editorials and articles that contained misinformation. Horowitz requested the boards and commis- sions and Council justify their votes and asked staff to support boards and commissions by giving clear direction to justify their votes in the minutes. McDonald disagreed and noted members could be contacted if a vote wasn't understood. Strait noted a letter from a group supporting a nuclear test ban and requesting Council time. The Mayor will follow-up. Dickson questioned the status of a parking restriction on Sunset and Ashley Drive. Staff will follow-up. Dickson inquired about the installa- tion of a traffic light at Sunset and Benton. The City Mgr. reported the matter was in the hands of Iowa -Illinois Gas & Electric and the City was awaiting word. Councilmembers discussed possible dates for the annual meeting with the County. Staff will follow-up. The Mayor announced the League of Municipalities was sponsoring a legislative conference day 2/25 in Des Moines. Interested Councilmembers should contact the City Man- ager's office. Moved by Courtney, seconded by Strait, to concur with the recommenda- tion of the Design Review Committee that the City Council approve the awning proposal for the Lenoch and Cilek Mall Project, 130 South Dubuque Street. The Mayor declared the motion carried, 6/0, Ambrisco absent. Recommendations of the Broadband Telecommunications Commission noted: (1) that the Council add $300.00 to line item 6130 to support a special popu- lation training program to be conducted in conjunction with the (CPC's) regular access video training workshop; (2) that the Council approve the FY89 cable TV budget, as revised; (3) that the cable TV budget remain as proposed and that any needed funds to pay City. Heritage lawsuit court fees be sought outside the approved current line items. T Minutes Council Activities January 26, 1988 Page 5 Moved by Courtney, seconded by Strait, to adopt RES. 88-18, Bk. 97, p. 18, APPROVING AN AGREEMENT WITH THE IOWA STATE DEPARTMENT OF ECONOMIC DEVELOPMENT FOR IOWA EMERGENCY SHELTER GRANTS PROGRAM SUPPLEMENTAL FUND- ING. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the resolution adopted. Moved by Courtney, seconded by Dickson, to place on file and approve the Tax Exemption Certificate for the General Obligation Bond Issue. The Mayor declared the motion carried unanimously, 6/0, Ambrisco absent. Moved by Strait, seconded by Courtney, to adopt RES. 88-19, Bk. 97, p. 19, AUTHORIZING AND PROVIDING FOR THE ISSUANCE OF $1,260,000 GENERAL OBLIGATION BONDS AND LEVYING A TAX TO PAY SAID BONDS. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the resolu- tion adopted. Moved by Larson, seconded by Dickson, that the ordinance amending Chapter 31, Article V, Division 3, "Ice and Snow Removal" of the Code of Ordinances of the City of Iowa City, Iowa, by adding thereto a new section to be codified as Section 31-124, providing regulations for the removal of snow and ice from private property, be given second vote for passage. The City Attorney outlined the need and explained the provisions of the ordi- nance. The Mayor declared the motion carried, 4/2, with the following division of roll call vote: Ayes: Courtney, Dickson, Larson, McDonald. Nays: Strait, Horowitz. Absent: Ambrisco. Moved by Courtney, seconded by Horowitz, to adjourn to executive session to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the motion carried and adjourned to executive session 9:40 p.m. N 14cDON LD, M YOR 14ARFAN K. KARR, CITY CLERK a City Council Budget Review Session January 19, 1988 CITY COUNCIL BUDGET REVIEW SESSION: January 19, 1988, at 5:30 p.m. in the Iowa City/Johnson County Senior Center, Classroom A. Mayor John McDonald presiding. COUNCIL PRESENT: McDonald, Ambrisco, Courtney, Strait, Larson, Horowitz, Dickson 5:40 p.m.). Staff present: Atkins, Melling, Karr, Vitosh, Kimble, O'Malley, Timmins (6:55 p.m.). TAPE-RECORDED: Reel 88-2 Side 2 555 -End; Reel 88-5, Side 1 1 -End, Side 2 1 -Endue 88-6, Side 1 1 -End, Side 2 1-284. BUDGET OVERVIEW: Atkins stated that in October Council received a memo requesting that the Council not impose the six percent annual property tax policy due to the fact plans for a three-year budget were being prepared. Atkins noted that if Council were to impose the six percent policy for the FY89 budget, an additional $214,000 reduction would be needed. Atkins said a three-year budget plan will allow capital budget and operating budget to be consid- ered simultaneously; cause better policy discussions; improve the finan- cial information process; and improve the timing of certain expenditures. Atkins stated the three-year budget would also allow the City to consider multi-year contracts and service agreements with private vendors and put census information to far better use. Atkins explained federal and state policies, such as plans to tax gas and diesel fuel, State refuse tax and DNR reclassification of the Iowa River, make it difficult for the city governments to plan its expenditures and revenues and local revenues are directed toward satisfying Federal and State policies. Atkins said the three-year tax policy proposal will allow for stability in the City's program of services as well as demonstrating a level of commit- ment to the Aid to Agencies. Atkins said there will be little growth in State and Federal assistance and the proposed budget provides for no dramatic change in the program of municipal services except for capital projects. In response to Strait, Atkins stated the current quality of life-styles could be maintained with the proposed three-year tax policy. Horowitz inquired about the risk management program. Atkins said the City is taking on greater risk in its self-insurance program, but is saving approximately $200,000 per year in operating costs.(Dinner 5:50 to 6:10) REVENUES: Vitosh reviewed budget correction as follows: Page 42 - No hotel/motel tax being receipted into the recreation facili- ties and parkland acquisition funds for FY89, 90 and 91. Page 81 - The receipts detail shows hotel/motel tax revenue directed toward parks operations. Page 37 - Personnel listing in recreation andap rks and only 7.25 full-time equivalence in landfill operations. Minutes City Council Budget Review Session January 19, 1988 Page 2 Page 222 - Half-time Civil Engineering position being added. on commodities line item in FY90 and FY91; increased, increasing total expenditures in Page 219 - Corrections of error the amount has been the ending balance. Page 282 - Most current have been corrected and the revisions show the urre t Vitosh distributed All Funds Financial Summary for FY90 and FY91. Vitosh distributed a revised general government operations handout and explained the City works with preliminary property evaluations until they are finalized by the County. Vitosh stated revisions include an increase in the utility valuation, decrease in ag land valuation, and increase in the amount of TIF valuations. Vitosh said changes in individual levels affected FY89, 90 and 91 and the total tax increase is approximately $20,000. Vitosh reviewed the following budget items: Page 10 The revised assessed taxable value for agricultural property is ;2,772,174 and will yield $8,327. Property tax which fund general fund operations will increase 7.3% in FY89. Total taxable increase approximately $20,000. Page 11 - The General Fund property tax projected levy for FY90 and FY91 is 8.10 because the City changed property and liability insur- ance dollar coverage to a self-insured retention program; the City now pays the first $50,000 on each individual claim or loss to an annual maximum $475,000; and money is o s aside in a reserve so that money is available to pay potential Money will be set aside from the General Fund tax levy instead of tort liability tax levy because the general tax levy monies tcan be he tort aliabiilityttaxother levyuses moneycisarestricteital rprojects tiinsurance related purposes. Page 12 - Charts breakdown what portion of the general levy is attribut- able to tort liability and general operational costs. In response to Courtney, Vitosh said the city would need to ask the State for a hearing to increase the levy above the maximum levy. In response to Ambrisco, Vitosh explained the bond rating agencies consider the City's ability to raise taxes to pay off the bonds and does take into consideration if the City reaches their General Fund maximum levy. Larson asked if monies can be transferred out of any other funds for other uses. Vitosh said the City is allowed under State law to move employee benefit items out of the general levy into the Trust and Agency Fund when the City meets the maximum general levy. Atkins note the City's transit levy is at its maximum levy. r- J_ Minutes City Council Budget Review Session January 19, 1988 Page 3 Vitosh explained the debt service levy projected in the three-year budget will include two budget issues in FY90 and FY91. Page 30 - Vitosh reviewed the General Obligation Bond Issues Chart. Vitosh noted the non -property tax items are primarily related to sewer projects. In response to Courtney, Kimble stated the library bond issue will be paid off in FY91. Page 13 - General Fund - Revenues other than property tax. Vitosh said there are no changes projected in the liquor profits. In response to Courtney, liquor salesrevenues of Ie based onper Leae capita distribution estimated by 9 Municipali- ties. Vitosh said a two percent increase each year in road use tax projected. In response to Larson, Vitosh said it is proposed to reduce the asphalt resurfacing budget to $20,000 for each of the next two years and then restoring that budget to $250,000 in FY91. Atkins explained Street Maintenance is funded with 95% road use tax and 5% property tax, and Traffic engineering is funded with 94% road use tax and 6% property tax. Vitosh said $100,000 of property tax is needed in addition to the road use monies to fund the street maintenance programs. Larson asked for information relating to what services would be cut if only road use tax monies were used to fund street maintenance programs. Other Revenues. Vitosh said it is budget policy to review City fees at least every other year and minimum fee increases are recommended in this budget. Horowitz inquired about fees and fines. Atkins said many fines are restricted by State law. In response to Horowitz, Atkins said the fee structure for housing inspection pays about 80 percent of their budget and the fines are significant. Helling noted that cities can only legislate simple misdemeanors. Larson suggested that more charges could beeto use filed under City encouraged ordinances. ordinance tkins said city departments have Vitosh explained the City used balances of three rserve funds expenditures for various recreational, parks and cemetery in FY88 and the three-year budget plan provides for repayment of the amounts that were borrowed. Repayment of those funds is scheduled over a five year period. Courtney suggested repaying the funds over a six year period. Page 14 - paymentsloan wil89beaapproximatelyment is es mated $220,0002pe00yearr forfuture 20 years. The money will be put into the UOAG Repayment Fund and will be available for economic development related activity. Vitosh said it is proposed to use that money to fund economic develop- ment activities currently in the General Fund. In response to Minutes City Council Budget Review Session January 19, 1988 Page 4 Ambrisco, Atkins said the economic loan pool fund is no longer available. Atkins explained that the City prepared an applica- tion for a State RISE traffic improvement project on North Dubuque. The City has pledged $60,000 as a cash match, and $100,000 will be loaned to the City to be re -paid by the devel- oper. Page 22 - Enterprise Funds. Vitosh explained transit tax levy will be increased to the maximum 54 cents per $1,000 and the City is not projecting any fare rate increase in the three-year plan. Vitosh said if fare revenues and Federal and State assistance remain steady, the increase in operating costs in transit will come from the transit tax levy and primarily the transit sub- sidy. Horowitz said that other options should be considered if ridership figures do not remain steady. Ambrisco noted there is already a 22 percent reduction in ridership this year. Council discussed the transit system. Page 23 - Parking Rates. Vitosh said parking rates are recommended to be increased five cents an hour in FY91. In response to the Council, Vitosh said there is a waiting list for lot and ramp parking permits and parking ramps are full during the Christmas shopping season and typically between 11:00 a.m. and 2:00 p.m. Vitosh explained the City is planning to implement parking permit payment programs including allowing people to pay for their permits on a monthly basis or for a full year in advance. Vitosh said airport operations are funded 48 percent by subsidy from the General Fund. Vitosh noted that subsidy for the airport decreased approximately $20,000 for FY89. Vitosh said water rates and sewer rates are scheduled for the third step of the three-year rate increase in September 1988. Vitosh reviewed summary of receipts - General Fund and all funds - where the money comes from "pie charts" and a division of property tax bill due 87-88 for property in Iowa City. EXECUTIVE SESSION: Moved by Ambrisco, seconded by Dickson, to adjourn to executive session under Section 21.5.0 to discuss strategy with Council in matters that are presently in litigation or where litigation is eminent where its disclo- sure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Affirmative roll call vote unani- mous, 7/0, all Councilmembers present. Mayor declared motion carried. Council adjourned to executive session at 7:20 p.m. Council returned to open session 7:45 p.m. Minutes City Council Budget Review Session January 19, 1988 Page 5 CITIZENS' SUMMARY: Atkins highlighted critical areas of City operations and indicated policy changes as follows: CITY COUNCIL. Atkins explained the Aid to Agency budget and cost of Convention and Visitors Bureau are now shown in the non-operating account. CITY CLERK. Atkins said there are no substantial changes and old desks will be replaced with computer workstations. In response to Courtney, Atkins said the budget increases and decreases from FY89-FY90 reflect election costs. In response to Larson, Atkins said the budget includes one minute -taker and the report is being prepared regarding use of staff time for boards and commissions. CITY ATTORNEY. Atkins stated Timmins had requested $28,500 for outside legal counsel and $15,000 is budgeted. Larson asked what circumstances necessitate outside counsel. Atkins said the City is retaining Dave Brown to complete lawsuits he had undertaken while serving as Assistant City Attorney. Timmins said the $28,500 figure was based on current lawsuits and that need for outside counsel is based on the complexity of the law- suit and caseload. In response to Strait, Timmins said staff normally seeks Council permission to retain outside counsel. In response to Larson, Atkins said the budget includes a percentage estimate for Adminis- trative and Confidential employee pay increases, but Council will consider adjustments around April or May. ECONOMIC DEVELOPMENT. Atkins said the budget is to be financed completely with UDAG funds and includes one full-time employee and $40,000 a year contribution to ICAD. Strait questioned the benefits of the ICAD contri- bution. Atkins stated UDAG monies can be used for economic development such as for the North Dodge Street RISE application. Atkins said that UDAG monies should be used wherever possible for capital not operating purposes. Atkins stated that $3,000 has been budged for an appraisal on the parcel 64-1a, the last remaining urban renewal parcel. CITY MANAGER. Atkins said that the cost of labor negotiations is budgeted at $16,500 and the City will continue to pursue multi-year employee con- tracts. HUMAN RELATIONS. Atkins stated that the budget includes three full-time employees and $12,000 is budgeted annually for the Employee Assistance Program. In response to Strait, Atkins said that the employee Wellness Program is very popular. BROADBAND TELECOMMUNICATIONS. Atkins stated that broadband telecom- munications ventures are funded by the cable franchise revenue. Helling stated that at the time the cable franchise was adopted, Council passed as a resolution that money cable revenues would only be used for cable -re- lated activities and no other monies would be put in for that purpose. In -T-2 Minutes City Council Budget o-viaw Session January 19, 1988 Page 6 response to Larson, Kimble stated that a five percent franchise fee would generate approximately $182,000 per year. In response to Larson, Atkins stated he will prepare a review of cable television activities. FINANCE ADMINISTRATION. Atkins said that the Finance Administration Office will be involved with the proposed program analysis and evaluation policy. ACCOUNTING. Atkins said that accountingis responsible for some 14,000 water accounts, 120,000 parking tickets per year. In response to Strait, Vitosh said that 1.5 employees were added to the department four years ago. CENTRAL PROCUREMENT AND SERVICES. Atkins stated that Central Procurement provides the City organization with general services, such as purchase of goods and services. In response to Horowitz, Atkins said Central Procure- ment includes the Civic Center central information desk. Vitosh stated that a central purchasing office in cooperation with the County and schools, continues to be pursued, wherever practical. TREASURY. Atkins explained that using a hand-held electronic ticket machine as well as a contact for ticket processing will allow a reduction of 1.5 positions. In response to Strait and Larson, Atkins and Vitosh explained the actual layoffs will be affected by seniority, bumping rights, work experience and union contract considerations. Larson asked specifically why the Traffic Engineer's position is no longer needed and how the work of that position will be incorporated into the department. WORD PROCESSING. Atkins noted that the City has few secretaries because of the central Word Processing system. Atkins explained the process of 24-hour phone dictation. Karr explained how the system eliminated the need for Civic Center space for the minute -taker. DATA PROCESSING. Atkins explained that data processing is the City's central computer system. RISK MANAGEMENT. In response to Horowitz, Timmins explained that Larry Donner will train his own staff to do microcomputer data processing for the hazardous material list. Vitosh explained that the City has umbrella coverage for liability up to $2 million, twice last year's coverage, but much more expensive than the $11 million coverage from three years ago. GOVERNMENT BUILDINGS. Atkins said the government buildings is within the Department of Parks and Recreation. In response to Horowitz, Atkins said there is an administrative charge to charge for services provided between branches of the City government. CIVIL RIGHTS. Atkins noted the Phyllis Alexander is the full-time em- ployee in the Civil Rights Department. r-,2 III nuLes Ci y Council Budcet Review Session January 19, 1988 Page 7 NON-OPERATING ACCOUNT. Atkins explained that the non-operating section includes items that cannot be assigned to a specific budget. Atkins noted a new weather warning system siren will be purchased each of the next three years. In response to Larson, Courtney explained that there is an agreement between the Coralville City Council and the Convention Bureau regarding the promotional interstate signs. The Coralville City Council agreed to put the hotel/motel tax on the ballot only if the Convention Bureau three billboards promoting exit 242. Courtney noted that the issue will be discussed at the Coralville City Council meeting on Tuesday. PLANNING AND PROGRAM DEVELOPMENT ADMINISTRATION. In response to Horowitz, Atkins stated that many of the graphs and charts previously done by PPD can now be done in Word Processing. CITIZENS' C0144ITTEE ON CITY REVENUES. Atkins reviewed his January 1988 memo to the City Council regarding the budget plan: Citizens' Committee on City Revenue Recommendations: MAYOR AND COUNCIL APPOINT A BLUE RIBBON ECONOMIC COMMITTEE TO REVIEW ALL CITY OPERATIONS. Atkins said the proposed committee is a worthy goal and should be accomplished in spirit through the recommended program evalua- tion and evaluation policy. Atkins said that next year he would like to have an evaluation of forestry, cemetery, street sweeping, City investment policies, traffic signal maintenance, and installation and installation and street lighting. COUNTY AND CITY GOVERNMENTS APPOINT A CITIZENS' GROUP TO MAKE SUGGESTIONS FOR ELIMINATING DUPLICATION OF GOVERNMENTAL SERVICES IN THE JOHNSON COUNTY AREA. Atkins recommended discussing the elimination of duplication of services at the Council of Governments. MAYOR AND COUNCIL APPOINT A SPECIAL CITIZENS COM4ITTEE TO REVIEW BUS FINANCING AND OPERATIONS. Atkins said that a citizens committee would once again find that there are no options to financing the transit system. Horowitz said that she still wants to see a citizens committee formed. Larson said that Council should at least express a willingness to explore alternatives to the current transit financing. Atkins will prepare an update on transit financial issues. HAVE A CITIZENS TASKFORCE MAKE RECOMMENDATIONS FOR POLICE/FIRE COORDINA- TION. Atkins said that he doesn't believe that there is any over -staffing in the Police or Fire departments. State law must also be considered. In response to Horowitz, Helling said that the City Police Department handles the 911 emergency system for the entire county. STUDY THE POSSIBILITY OF ADDITIONAL CHARGES FOR SERVICES TO PROPERTY EXEMPT FROM THE PROPERTY TAX. No comment. FIND WAYS TO SPREAD OUT DEBT SERVICE COSTS FOR REDUCE PROPERTY TAXES LEVIED FOR THESE PURPOSES. Atkins said that as long as the City is care- ful about its AAA bond rating and selects projects carefully, property tax might be able to be reduced by spreading out debt service. =a V d Min ULes City Council Budget Review Session January 19, 1988 Page 8 EXPLORE THE COMMUNITY FUND CONCEPT: MAJOR CONTRIBUTIONS ARE MADE BY PRIVATE DONORS FOR COMMUNITY FACILITIES (CAPITAL PROJECTS). Atkins said that contributions for a community, fund already exists for the Parks and recreation Department and the Library. Horowitz wondered if a broader based general system could be established. Atkins said that most people want to direct a contribution to one specific area or item. EXPLORE USING MORE ENTERPRISE AND OTHER NON -TAX REVENUES FOR GENERAL FUND PURPOSES. No comment. IF THE SCHOOL DISTRICT RECEIVES SUBSTANTIAL ADDITIONAL STATE AID FROM THE 1987 LEGISLATURE, GET A COMMITMENT THAT SCHOOL TAXES WILL NOT INCREASE. No comment. SET UP A PROGRAM TO LOBBY STATE AND FEDERAL GOVERNMENTS TO ALLOW MUNICI- PALITIES MORE COMPREHENSIVE AND CREATIVE TOOLS FOR GAINING REVENUE. Atkins said that lobbyists are useful on a specific one-time basis but will not alter general State or Federal policy. CITY GOVERNMENT EXPLORES WAYS TO REDUCE PROPERTY TAX SUBSIDIES TO THE AIRPORT. The topic of property tax subsidies to the airport is already scheduled for discussion during the upcoming budget process. MEETING SCHEDULES: Council discussed and agreed to the following meeting schedule: January 25 - 6:30 p.m. Conference Board and Budget Discussion January 26 - 6:30 p.m. Informal Council Meeting, 7:30 Formal Council Meeting February 8 - No Informal Meeting February 9 - 6:30 p.m. Informal Council Meeting, 7:30 Formal Council Meeting Vitosh explained Council needs to finalize decisions relating to the budget by February 9, 1988, to allow time for publication and to meet State legislative requirements, the public hearing for the budget is tentatively scheduled on February 23, and Council is tentatively scheduled to approve the budget March 8 to meet the March 15th deadline for the budget certification. Horowitz announced the League of Women Voters is sponsoring a legislative forum on Saturday, January 30, at 9:30 a.m. The meeting adjourned at 9:35 p.m. r -';Z_ City Council Budget Session January 25, 1988 Council Budget Session: January 25, 1988, at 6:30 p.m, in the Council Chambers in the Civic Center. Mayor John McDonald presiding. Council Present: Strait, Horowitz, Larson, Dickson, Courtney, McDonald. Absent: Ambrisco. Staff Present: Atkins, Helling, Karr, Timmins, Vitosh, Kimble, Smith. Ta e -recorded: Reel 88-7 Side 1, 1-406, Side 2, 614 -End; Reel 88-8 Side - n , i e 2, 1 -End. BUDGET REVIEW: AFSCME Presentation Don McKee distributed and reviewed budget analysis information as prepared by Dr. Russell Clemons, AFSCME International Research Associate. McKee said AFSCME was not able to find a budget deficit and that Iowa City will have a $2 million surplus in the General Fund. McKee emphasized the budget impacts on people, families and taxpayers of Iowa City. McKee asked Councilmembers to meet with AFSCME's local leadership to work on cost-saving measures other than elimination of positions. McKee read a statement he had prepared regarding the proposed personnel cuts. City employees that would be affected by the proposed cuts gave Councilmembers signed petitions asking the positions not be cut. In response to Councilmembers, McKee said information in the budget analysis was prepared by Dr. Russell Clemons. In response to Horowitz, McKee explained there is a provision for "bumping" in the AFSCME contract and if the City reduces a position, the end result still is that someone has to leave. McKee ex- plained that for every position that is reduced in the City of Iowa City, the number of services provided to the taxpayer are reduced. In response to Larson, McKee stated the AFSCME's budget analysis could be used as evidence in arbitration. Larson asked if there are department heads that disagree with the City Manager recommendations regarding the department cutbacks. McKee stated that apparently department heads had requested the positions to be funded in the FY89 budget and AFSCME representatives have not spoken with department heads. Jim Daly, President, AFSCME Local 183 and an employee in the Traffic Engineering Department, raised concerns that the Traffic Engineering Department's workforce is being reduced when that department's responsi- bility is being expanded. McDonald thanked AFSCME representatives for their presentation. Councilmembers adjourned the budget review session to the scheduled con- ference board meeting at 7:00 p.m. BUDGET REVIEW: Council reconvened the budget review session at 7:50 p.m. McDonald asked board and commission representatives to address Council regarding budget issues. PRECEDING DOCUMENT City Council Budget Session January 25, 1988 Council Budget Session: January 25, 1988, at 6:30 p.m. in the Council Chambers in the Civic Center. Mayor John McDonald presiding. Council Present: Strait, Horowitz, Larson, Dickson, Courtney, McDonald. Absent: m risco. Staff Present: Atkins, Helling, Karr, Timmins, Vitosh, Kimble, Smith. Tape-recorded: Reel 88-7 Side 1, 1-406, Side 2, 614 -End; Reel 88-8 Side 1 -End, i e 2, 1 -End. BUDGET REVIEW: AFSCME Presentation Don McKee distributed and reviewed budget analysis information as prepared by Dr. Russell Clemons, AFSCME International Research Associate. McKee said AFSCME was not able to find a budget deficit and that Iowa City will have a $2 million surplus in the General Fund. McKee emphasized the budget impacts on people, families and taxpayers of Iowa City. McKee asked Councilmembers to meet with AFSCME's local leadership to work on cost-saving measures other than elimination of positions. McKee read a statement he had prepared regarding the proposed personnel cuts. City employees that would be affected by the proposed cuts gave Councilmembers signed petitions asking the positions not be cut. In response to Councilmembers, McKee said information in the budget analysis was prepared by Dr. Russell Clemons. In response to Horowitz, McKee explained there is a provision for "bumping" in the AFSCME contract and if the City reduces a position, the end result still is that someone has to leave. McKee ex- plained that for every position that is reduced in the City of Iowa City, the number of services provided to the taxpayer are reduced. In response to Larson, McKee stated the AFSCME's budget analysis could be used as evidence in arbitration. Larson asked if there are department heads that disagree with the City Manager recommendations regarding the department cutbacks. McKee stated that apparently department heads had requested the positions to be funded in the FY89 budget and AFSCME representatives have not spoken with department heads. Jim Daly, President, AFSCME Local 183 and an employee in the Traffic Engineering Department, raised concerns that the Traffic Engineering Department's workforce is being reduced when that department's responsi- bility is being expanded. McDonald thanked AFSCME representatives for their presentation. Councilmembers adjourned the budget review session to the scheduled con- ference board meeting at 7:00 p.m. BUDGET REVIEW: Council reconvened the budget review session at 7:50 p.m. McDonald asked board and commission representatives to address Council regarding budget issues. I �_. 3 N MINUIc.� CITY rnuryr" a,InGET SESS'ON JANU.i! 25, 1988 PAGE 2 Senior Center Commission: Geri Hall invited new Councilmembers Larson and Horowitz to tour the Senior Center. Hall noted appreciation for the City Council's support of the Senior Center. Hall reviewed the Senior Center's use and activities that in- cluded an 11% rise in Senior Center use, 22% increase in volunteers, doubling in size of the Senior Center POST, an extremely Council of Eld- ers, Senior Center Commission nursing—Fme cable TV programming, and Garden Goodness Project raised $7,000. Hall said there is still a need for a half-time volunteer specialist and janitorial help. Hall requested that if parking permits are sold for the Senior Center parking lot, that a portion of those funds be used to fund a work study position to assist with evening and weekend activities. Airport Commission: Dick Blum said the Airport Commission has worked to reduce the amount of funding needed from the City and Commission members are available to answer questions. Blum said the Airport Commission would like to meet with Councilmembers to discuss other airport matters. In response to Strait, Blum said the airport has filed pre -applications for $2.5 million in Federal funding. In response to Larson, Blum said the Airport Commis- sion has proposed a 3% salary increase and there is one full-time airport employee. McDonald stated Council will schedule discussion with the Air- port Commission. Zehr noted that a recent survey has demonstrated a need for more t -hangars. Therefore, the Airport Commission may be requesting additional funds for that project, rental of which would generate payback to the City. Library Board: Charles Drum said the library continues to experience an increased use of their facility; under the City's proposed three-year plan, it appears the library will be closed on Fridays for three more years; and the Library Board of Trustees is surprised that there is no funding for the two and a half additional library staff positions. Drum said the tax increase required to fund the additional staff would need an increase of approxi- mately 5.5d per $1,000 assessed valuation. Drum noted Councilmembers received an information packet detailing the history of the increased library demand, the library's request for staff to meet that demand, the Board's compromised decision to reduce the request to two and a half additional staff positions by trimming other services, and the decision to reduce the library's service by closing on Thursday evenings and all day Friday. Drum asked Councilmembers to consider funding the additional staff. In response to Strait, Drum said $60,000 is needed to fund the additional positions. Vitosh said $60,000 would represent an additional .6% increase in taxes. T- j MINUIES CITY COUNCIL BUDGET SESSION JANUARY 25, 1988 PAGE 3 CCN: Karen Kubby asked Councilmembers to consider using UDAG money to support women and minority business enterprise programs. Atkins continued review of City department budgets: Urban Planning: In response to Horowitz, Atkins said no changes in the Urban Planning Department are planned other than the proposed reduction of the quarter time position. Engineering: Atkins said staff reductions are proposed because the City does not have the volume of capital projects to support the level of engineering that the City has done in past years. Atkins said the Senior Engineering Technician and two engineering positions will be affected by the proposed reduction. One engineering position is being transferred to the landfill sewer pt and eother eieengineering is bethrough January Akinsnotedtherisptnialtoretainee9ineeig Positions if the City would be able to charge those costs to the sewer and landfill projects. In response to Strait, Atkins stated that under the labor agreement, persons are entitled to reclaim the vacated positions within two years if the position is reopened. Central Business District: Atkins stated two full-time employees are assigned to the Central Business District, a raise in vendor fees and obtaining funding from the Downtown Association for plaza maintenance is being considered. Atkins noted the Central Business District maintenance employee is an extremely capable individual with a strong horticultural background. Larson asked if there is sentiment among the downtown businesses to shoulder some of the plaza maintenance. Atkins said downtown businesses have not demonstrated an interest in assisting with the downtown maintenance. Courtney said down- town businesses are mounting in an effort to keep the sidewalks clean. Atkins stated that $88,000 per year for clean-up is a significant effort. Courtney noted that help is needed from Public Works on alley clean-up. Atkins said it is important to have a continuing maintenance and clean-up program in the downtown area. In response to Horowitz, Atkins said capi- tal projects like shrub replacement probably can't be eliminated or shifted to the Downtown Association and Parks and Recreation Association. Forester Terry RoRobinson that jhas fin sh dect GREENo a complete Atkins explained that City y shrubs in the downtown area. and Energy Condon: a Atkins said the City has been successful in reducing the City's energy consumption. 3 MINuic5 CITY COUNCIL BUDGET SESSION JANUARY 25, 1988 PAGE 4 Traffic Enoineerin Atkins said Council received financial analysis of this division, the division budget has been financed from 94% road use tax and elimination of the street overlay program and reduction of one full-time position are proposed to balance this budget. In response to Council, Atkins said the Senior Engineering Technician is affected by the proposed reduction, the individual in that position does technical review work such as putting out traffic counters and doing traffic analysis, and the use of a micro- computer will enable the department to do the same amount of work after the staff reductions. Atkins said the drafting responsibility will be transferred to the Public Works Department. In response to Larson, Atkins said the Public Works Department has the primary responsibility of road use tax and the Director was asked for recommendations regarding how to run department operations based on the available revenues. Street Maintenance: Atkins explained street maintenance is financed by 94% road use tax and a substantial change is the reduction of the street overlay program. Horowitz asked how the resurfacing process such as what was used recently on Yewell Street affects snow removal. In response to Larson, Atkins said there is a risk to streets by reducing the street overlay program, but generally the streets are in good shape. McDonald raised concerns about the needs ea ulotoof ocu curbthe work. Strait lanoted eu b workk iss neededstated onIowa Dubuque Street north of the Mayflower Apartments. Horowitz asked that stone curbs be saved if the curbs are replaced. Forest: Atkins said this division will be reviewed in the upcoming program analy- sis, there are two full-time employees, and the division uses $20-$25,000 per year of contract work because the City does not have a bucket truck. Atkins said there is potential the division could do some of the contract work if the City owned a bucket truck. In response to Strait, Atkins said the City has a nursery and $2,000 a year is budgeted to replenish the City's nursery stock. Horowitz asked why trees are planted by the City on private property. Atkins said the City will sometimes replace trees that have been removed by the City. Atkins said the City may offer a 50/50 program to promote tree planting. Cemetery: Atkins aid the division will be sinquired bout the deterioration�ofethe�ce cemetery wall. Trueblood Coutney said the wall continues to be monitored. In response to Larson, Atkins stated indigent burials are paid for from a County fund. I MINUTES CITY COUNCIL BUDGET SESSION JANUARY 25, 1988 PAGE 5 Police Administration: Atkins stated the budget provides $12,000 for the City to undertake the accreditation process from the Commission on Accreditation of Law Enforce- ment Agencies. Councilmembers raised concerns about the cost of the accreditation process. Atkins said accreditation has the potential to impact on insurance costs. Police Patrol• No substantial changes. In response to Larson, Vitosh said four patrol officers were added in FY84 and 50% of the hotel/motel tax goes toward funding of those positions. Councilmembers raised concerns that police patrol staffing is low. Atkins said a school liaison officer and traffic officer are needed. Horowitz asked how many ordinance enforcement trips are taken compared to the number of calls for services, arrests, citations and tickets. Atkins said a 911 call analysis could be done, but a lot of services are police initiated. Police Records & Identification: Atkins said a large expense will be installation of updated recording system, hardware and software - $41,000. In response to Horowitz, Atkins said police assist BCI with drug-related cases and school liaison and community relations could be utilized in this area. Courtney asked what would it cost the City to add another police position. McDonald said it costs approximately $38,000 to add a police position. School Crossing Guards: Atkins said the budget reflects crossing guards at Regina and Hoover schools (Rochester and Ashwood). In response to Horowitz, Atkins said he has not seen a petition for a school guard crossing at Keokuk and Plum streets. Fire Department: Atkins noted the budget includes a fire apparatus depreciation account and hazardous materials training. Council discussed scheduling of the depre- ciation account and the hazardous material clean-up. Courtney inquired about the personal alarms. Atkins explained the alarm fits inside a firefighter's coat and alerts others when the firefighter is down and unconscious. Larson inquired about fees relating to false alarms. Vitosh said the City does not charge for responding to Fire Department false alarms. Animal Control: Preliminary sketches of the new animal control facility have been pre- pared. Horowitz said the present animal control facility has a sewer bug fly problem. Atkins said there is still a vacant employee position in animal control and the budget includes an appropriation to fill that position. Horowitz noted the animal control facility is only open certain M MINUTES CITY COUNCIL BUDGET SESSION JANUARY 25, 1988 PAGE 6 hours and persons working 8:00 a.m. to 5:00 p.m. are unable to utilize the facility without taking off work. Atkins said the Humane Society may volunteer at the new facility. In response to Horowitz, Vitosh said the computer allows on-site licensing at the animal control facility. Housing & Inspection Service Administration: Atkins said this division does code enforcement. Building Inspection: Atkins explained building inspection fees provide for 84% of costs. Housing Inspection: Atkins said there is currently a vacant position and there are funds appropriated for four full-time employees. Courtney said Council should make personnel decisions during the budget process. Recreation: Dramatic increases are associated with operation of the swimming pool. Horowitz asked if the decrease in the use of the Rec Center pool is pro- jected when the new facility opens. Trueblood said a decrease in revenues is projected. Parks: Atkins said there are no major changes and projects include remodeling the City Park concession stand for use as an enclosed shelter. Atkins said money is being paid back into the acquisition fund. Larson noted that high recreation league fees are limiting. In response to Horowitz, Trueblood said with the increased shelter fees there was a 10% decrease in use, but revenues doubled. Library: Atkins stated that funding spread over a three year $55,000-$60,000 to reopen the to Courtney, Atkins said two the library. Parks & Recreation: for the library's computer upgrade will be period. Strait said allocating the library should be considered. In response and one-half positions are needed to reopen Atkins noted the departments receive approximately 200 weed complaints per year. In response to Horowitz, Vitosh said revenues for the Parks Divi- sion are outlined on page 181 and page 187 shows revenues to fund parks and recreation administration, which is the director and secretary. 13 MINUTES CITY COUNCIL BUDGET SESS?nn JANUARY 25, 1988 PAGE 7 Senior Center: Strait said he has been informed that there aren't any programs for senior citizens at the Senior Center after 2:30-3:00 p.m. in the afternoon. Atkins said programs are scheduled during high use times - mornings and lunch time - and the Commission would probably offer afternoon programming with additional staff. Atkins said there is space at the Senior Center that could be used more productively. Referencing the lawsuit, Larson asked if $60,000 could be obtained from this budget for the library. Timmins said it would take time to process that lawsuit. Parking: Atkins said there was a half-time personnel reduction and a parking rate increase has been budgeted for FY91. In response to Horowitz, Atkins said a Maintenance Worker III position was reduced to a half-time position. Vitosh noted there will also be a 30 hour per week reduction of temporary employee hours. Pollution Control: No comment. Water Service: No comment. Refuse Collection: Atkins said an increase in residential refuse rates are recommended be- cause of the new State landfill disposal tax. Atkins said the intent of recent legislation was to protect the groundwater and there may be pro- jects the City can apply for funding for. Airport: Atkins said there is pending a $1.2 million grant application for airport improvement with the FAA and the City's share of that application, $125,000, would be financed by the airport reserve account. In response to Strait, Atkins said this grant application is for runway improvements and maintenance activities. Courtney noted some of the runway concrete is chipping. Public Transit: Atkins informed Courtney if Saturday service were to be eliminated, the City would save approximately $110,000 per year and if evening service were to be eliminated, $130,000 per year would be saved. Horowitz said the City should find out who the bus serves before transit services are cut. Courtney requested information regarding using smaller buses. a _T_3 V MINUTES CIT! ..'.CiL BUDGET $ESS;ON JANUAR'I 25, 1988 PAGE 8 Capital Improvements: Atkins noted the Melrose Avenue bridge improvement is a large project and will close an entranceway into University Heights for approximately one year. Atkins said the City has $40,000 available for storm sewer pro- jects. Horowitz asked what would be done to make the Civic Center acces- sible to handicapped persons. Atkins said a review was done and a lift could be installed for $50,000. Vitosh said the lift would make most of the east side of the building accessible. Atkins reviewed future projected GO bond issues. Atkins said the City budgeted a $2 million bond issue for FY90, $735,000 is not committed to projects. In FY91 another $2 million bond issue is budgeted and therefore there would be $1.7 million worth of bonding capacity built into this plan. In response to Council, Atkins said the City will receive some federal bridge replacement monies for the Melrose Bridge Project and will receive approximately $2,000 for the railroad crossing at Kirkwood and Maiden Lane. Additional Discussion: McDonald said another budget session is scheduled for Tuesday, February 2, at 6:30 p.m. Larson noted Council received his memo regarding conflict of interest issues/executive session. Horowitz asked that impact fees be studied. The meeting adjourned at 9:57 p.m. -T-,3 Informal Council Discussion January 26, 1988 Informal Council Discussion: January 26, 1988, at 6:30 p.m. in the Council Chambers in the Civic Center. Mayor John McDonald presiding. Council Present: Strait, Horowitz, Larson, Dickson, Courtney, McDonald. Absent: Ambrisco. Staff Present: Atkins, Helling, Karr, Timmins, Moen, Seydel, Boothroy, Milkman. Tape-recorded: Reel 88-9 Side 1, 1 -End. PLANNING & ZONING MATTERS: Reel 88-9, Side 1 A. SETTING A PUBLIC HEARING FOR FEBRUARY 9, 1988, ON AN ORDINANCE TO REZONE LOTS 20, 21, 50-54 BAILEY AND BECKS ADDITION IN THE FORMER HOWARD STREET RIGHT-OF-WAY, PROPERTY ON HIGHWAY 1 WEST FORMERLY OWNED BY THE IOWA DEPARTMENT OF TRANSPORTATION, FROM RS -8 AND P TO CI -1. Moen stated expedited consideration of this application has been requested and Coun- cil will receive additional information. B. SETTING A PUBLIC HEARING FOR FEBRUARY 9, 1988, ON AN AMENDMENT TO THE ZONING ORDINANCE TO PERMIT CANOPIES OVER GAS PUMPS IN THE REQUIRED FRONT YARD. No comment. C. PUBLIC HEARING ON AN ORDINANCE REGARDING STORAGE OF SPECIAL VEHICLES. Moen asked Council to continue the public hearing until February 23, 1988. D. PUBLIC HEARING ON AN ORDINANCE TO AMEND PORTIONS OF THE ZONING ORDINANCE REGARDING OFF-STREET PARKING REQUIREMENTS. Moen stated staff proposed four changes based on observing the past few years. The recommended changes include the percentage of compact spaces allowable, 30% to 50%; reducing the size of the parking spaces 19 feet to 18 feet; where there are more than 18 parking spaces, the width of the drive needs to be greater than 18 feet; and the standards apply to the required spaces and also spaces provided for on-site. In response to Horowitz, Moen said given the trend in the types of automobiles that are being manufactured, staff felt it was legitimate to increase the number of spaces of compact use. Moen noted the spaces would be labeled for compact cars. In re- sponse to Larson, Timmins said the ordinance would contain a grand- fathering provision. Moen said expediting consideration has been re- quested. E. ORDINANCE TO AMEND PORTIONS OF THE ZONING ORDINANCE REGARDING THE OFF- STREET PARKING REQUIREMENTS. See above item. F. ORDINANCE TO REZONE APPROXIMATELY 1.88 ACRE TRACT LOCATED EAST OF BOYRUM STREET AND NORTH OF OLYMPIC CIRCLE FROM I-1, GENERAL INDUSTRIAL, TO CI -1, INTENSIVE COMMERCIAL. Moen stated that Southgate Development Company submitted this request to allow use of the property by NCS for office use. CI -1 is a use consistent with the Comprehensive Plan and adjacent land uses in the area. r- y MINUIc INFORMAL COUNCIL DISCUSSION JANUARY 26, 1988 PAGE 2 G. ORDINANCE TO REZONE THE RS -5 TO RS -8 PROPERTY LOCATED AT 612 AND 620 KIRKWOOD AVENUE AND FROM P TO RS -8 PROPERTY LOCATED AT THE CORNER OF KIRKWOOD AVENUE AND DODGE STREET. Moen said the request is to rezone the site of the old Kirkwood School to surrounding residential uses, RS -8. The applicant intends to use the school as a single-family dwelling, private art studio and possibly an apartment. 1. ORDINANCE TO VACATE A PORTION OF CLINTON STREET ABUTTING THE SITE OF THE NATIONAL GUARD ARMORY. Moen said the National Guard Armory wishes to acquire additional parking spaces. Vacation of the right-of-way allows for existing utilities to be protected and the property would not be conveyed to the National Guard Armory but retained by Iowa City. RESOLUTION ADOPTING AN ADDENDUM TO THE 1983 COMPREHENSIVE PLAN UPDATE WHICH ADDRESSES DEVELOPMENT PROPOSALS OUT OF SEQUENCE WITH THE GROWTH MANAGEMENT POLICY ESPOUSED IN THE COMPREHENSIVE PLAN UPDATE. Moen said the request is inconsistent with the development policy recommendation in the 1983 Comprehensive Plan Update and the Planning and Zoning Commission recommended in favor of including an addendum to the Comprehensive Plan that would refer to opportunities for out of sequence development pro- vided the development resembled the cost benefit balance that the Compre- hensive Plan recommends. Moen explained that the amendment allows for the out of sequence development to occur with the condition that costs the City traditionally pays for have to be paid up front by the devel- oper. The developer would be reimbursed for those costs at such time the intervening development occurs. J. RESOLUTION AMENDING THE 1983 COMPREHENSIVE PLAN UPDATE TO RECLASSIFY THE LAND USE DESIGNATION OF A TRACT KNOWN AS SOUTHWEST ESTATES. Moen said adoption of this resolution would amend the Comprehensive Plan Update to show the land would be designated for residential use at a density of 2-8 dwelling units per acre. K. PUBLIC HEARING ON AN ORDINANCE TO REZONE 84.73 ACRES KNOWN AS SOUTHWEST ESTATES FROM ID -RS AND RR -1 TO RS -5, SUBJECT TO CONDITIONS. Moen said the conditional zoning agreement is attached to the ordinance to rezone the property. Moen said the agreement indicates that the developer would be reimbursed the up front costs he would be required to pay at such time the intervening development occurred. The agreement provides that at such time the intervening property is platted and building permits have been issued for 90% of the lots, that is the time when sufficient inter- vening development has occurred that would trigger the mechanism that would require the City to reimburse the developer. John Cruise, repre- senting developer Frank Eicher, asked Council to consider reducing the 90% figure to 75%. In response to Horowitz, Moen said for every develop- ment there are minimum services that are required to serve a particular subdivision and every developer is responsible for those costs. In some instances in which oversized infrastructures are placed in a development to accommodate the development beyond that particular tract is when the City pays the difference between a traditional sized structure and the oversized. Moen said in this case, the developer has to up front all of the costs and will be reimbursed for the cost differences at such time S- / MINUTES INFORMAL COUNCIL DISCUSSION JANUARY 26, 1988 PAGE 3 substantial development occurs between Hunter's Run and Southwest Es- tates. Moen said City operational expenses are difficult to determine and are not included in the estimates for expenses from the development. In response to Courtney, Moen said a 90% figure was used because it was determined that it was reasonable to expect that a substantial portion of the area needs to be developed in order to justify the point when the City could be in a position to pay back for services extended to that area. In response to Dickson, Moen said this is not spot zoning, but is out of sequence development and is consistent with long-range development policy, but inconsistent with short-range policy. Larson said he favors reducing the 90% requirement to 75%. McDonald stated discussion will be continued during the formal Council meeting. ORDINANCE AMENDING THE ZONING ORDINANCE BY CHANGING THE USE REGULATIONS OF AN 84.73 ACRE TRACT KNOWN AS SOUTHWEST ESTATES. See preceding item. RESOLUTION APPROVING THE EXTENSION OF WEEBER STREET. Moen said this allows for the extension of Weeber Street at a distance of 238 feet to the south and allows flexibility for continuation of Weeber Street. In response to Strait, Moen said Gordon Russell will pay for the extension. Moen said the map received by Councilmembers shows possible street pat- terns if the alignment is approved. RESOLUTION APPROVING THE PRELIMINARY LARGE SCALE NON-RESIDENTIAL DEVELOP- MENT PLAN FOR METRO PAVERS, A 7.33 ACRE CONTRACTOR YARD AND CONCRETE BATCH PLANT LOCATED AT 1722 STEVENS DRIVE. Moen explained the plan permits expansion of an existing office building, enclosure of two exist- ing concrete batch mix plants, construction of a covered, unenclosed structure to shelter construction materials and/or equipment and con- struction of a four -car garage. The plan notes that until provisions are made on the site to increase the water supply available for fire -fighting purposes, no structures other than the batch plant enclosures are to be constructed. TENANT ASSISTANCE PROGRAM: Reel 88-9, Side 1 Helling said this was scheduled for discussion to give Council the opportu- nity to ask questions and be familiar with the issue before the public hear- ing. Milkman stated Council will be receiving the revised rehab manual. Milkman said vouchers of two different origins are used in the Section 8 program. Milkman explained the Rental Rehab Program is a program for which the City receives a block grant, not CDBG funds, and a certain number of vouchers are allocated specifically for this program. Milkman stated, for vouchers allo- cated for the Rental Rehab Program, a housing authority has the option of allowing single, non -elderly, non -handicapped persons to be eligible for the vouchers. Under the regular Section 8 program, single, elderly, handicapped persons are eligible but not single, non-elderly/handicapped persons. The City was told by the HUD Omaha Office, that Iowa City should permit all MINUTES INFORMAL COUNCIL DISCUSSION JANUARY 26, 1988 PAGE 4 income eligible single persons in rental rehab units to get the vouchers. Milkman said it is Council's decision as the Public Housing Authority (PHA) to decide whether single, non -elderly, non -handicapped persons who are in rental rehab units be permitted to have vouchers. Milkman said there could be problems administering such a program. Gary Watts, Housing Commission Chairperson, stated the Housing Commission opposes the issuance of certificates of eligibility to single, non -elderly, non -handicapped individuals. In response to Watts, McDonald asked Watts to read his proposed statement during the formal Council meeting's public hear- ing. Seydel stated the housing authority, which is the City Council, has always opposed providing rental assistance for single persons. Seydel said he opposes issuance of vouchers to single persons. Seydel noted there are 3,000-4,000 single income eligible persons in the community who could satisfy requirements for a voucher. Seydel pointed out CCN does not deal with the subsidized housing program. Ruth Becker, CCN member, stated a single, non - handicapped young person could be just as needy as an older, handicapped family person. Becker said priorities were established with low-income households first, then elderly, handicapped, large families with five or more persons, single parents, families with two or more persons, small families and then others. In response to Larson, Becker said single, non -elderly, non -handicapped persons' applications would be given priority according to the date of application. Mary Jo Streb stated the Housing Commission consid- ered the needs of small children versus students. Milkman stated an independent person is defined as someone who is not claimed as a dependent on their parent's income tax and not receiving support from a relative. McDonald stated discussion would be continued during the formal Council meeting's public hearing. APPOINTMENTS: Reel 88-9, Side 1 Civil Service Commission - Norwood Louis Board of Trustees for Police & Fire Retirement - Mary McMurray Airport Conmission - Pat Foster Historic Preservation Conmission - John Scott and Douglas Russell COUNCIL AGENDA: Reel 88-9, Side 1 McDonald said discussion would be held during the formal Council meeting. The meeting adjourned at 7:25 p.m. _C-�/