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HomeMy WebLinkAbout1988-02-09 Council minutesInformal Council Discussion January 12, 1988 Informal Council Discussion: January 12, 1988, at 6:30 p.m. in the Coun- cil Chambers in the Civic Center. Mayor John McDonald presiding. Council Present: Strait, Horowitz, Larson, Ambrisco, Courtney, McDonald, Dickson :1 Staff Present: Atkins, Helling, Karr, Timmins, Smith, Moen, Boothroy, Vitosh, Brachtel, Schmadeke, Bieri, Vitosh. Tape-recording: Reel 88-2 Side 1, 1 -End, Side 2, 1-553. PLANNING AND ZONING MATTERS: Reel 88-2, Side I A. Sett in' n aPublic hearingfor Januar 26, 1988, on amendments to the o -s ree parking requiremen s, oen s a e ounce wiTF receive additionalinformationprior to their next meeting. B. Public hearin on a resolution adopting an addendum to the 1983 Com- ry nsive P an Up ate which addresses deve onment nrnnnca c mit of se uence witn the gross mans ement dlic es ouse in a Com re en - sive an Up a e. Moen s a e at issue is e a owing o eve opment out of sequence with the development proposals recommended in the 1983 Comprehensive Plan Update; the purpose of the Comprehensive Plan is to propose land uses within the community to design an appropriate se- quence of development in advance to prevent overloading existing infrastructure and for efficient extension of services to new develop- ment; the Comprehensive Plan is based on the premise that areas that can accommodate the greatest population for the least cost of capital improvements should be developed first. Moen noted the area west of Highway 218 is not recommended in the short-range, 15 years from 1983, for development. Moen said the Planning and Zoning Commission deter- mined that if out of sequence development is to occur that it is essential that it approximate as closely as possible the cost benefit balance that sequence development is based on; the impact of the Southwest Estates development was considered; and it was determined that certain costs that the City typically subsidizes that the devel- oper should be responsible to pay for that those costs be reimbursed at such times as intervening development can pay for those costs. Moen said certain costs, such as improvements to certain roads, may not be recoupable at such time or that may be needed as a result of increased development in the area. Moen stated that conditional zoning agree- ment with Mr. Eicher would require him to pay for certain out of sequence development costs. Moen asked Council to defer the public hearing on the ordinance to rezone the property because the agreement between the developer and the City has not been resolved. Horowitz asked if the development's costs have been placed on the City's projected three-year budget. Atkins said those costs could be considered in preparation of the three-year plan and the City could identify a line item in the third year of the Capital Improvement Program. In response to Horowitz, Traffic Engr. Brachtel said it iIINUTES CITY COUNCIL INFORMAL MEETING JANUARY 12, 1988 PAGE 2 would be difficult to figure traffic lighting costs at this time and this development would probably not necessitate synchronization of the lights on Mormon Trek and Benton Street. C. Public hearin on a resolution amendin the 1983 Com rehensive Plan _p a e o rec assl t e an use esianatlon o a ract nown as 0. Public hearing on an ordinance to rezone an 84.73 acre tract known as Southwest Estates from IO-RS,interim Oevelo ment-Sin le-famil dential an -1, RuralResl en ld to RS -5_ Inw 19pncifv M E. Public hearin on an ordinance re ardin the stora a of s ecial vehi- c es, n response o c ono imnlns s a e a pu lc hearing should be opened and then continued. F. Public hearing on a ordinance to rezone an approximate 1.8 acre tract located east of Boyrum Street and north of Olvmoic Cirrlia frnm 1_1 auuu�ui jai, w 61-1, In LenSive Lomnerciai. Moen stated—the land is presently occupied by bui dings known as the Swank buildings. The building is owned by Southgate Development and Southgate Develop- ment is interested in leasing the property on a temporary basis to NCS. Moen stated the applicant is requesting the property be rezoned to CI -1 to accomnodate an office use. Moen noted the applicant has requested expedited consideration of this item. In response to Courtney, Moen said the property is accessed from Boyrum and Olympic Circle. Strait inquired about parking requirements. Moen stated the particular use must comply with all zoning requirements. Horowitz raised concerns about traffic because of a gymnastics facility for children in the area. G. Ordinance to rezone an approximate 1.8 acre tract located H. Ordinance to rezone from RS -5 to RS -8 ro ert located at 612 and 620 Kirkwood Avenue and from P to RS -8 ro ert located at the corner of Kirkwood venue dnU Wage Streer. Moen stated the app scan proposes to use t eui 1199 as a rest ence and private art studio. I. Ordinance to vacate a portion of Clinton Street abut tin the site of e a lona Guard rmory, Moen said a proper y is not nee a or public access and for public use in the existing utilities in the right-of-way will be protected by a lease with the National Guard Armory. J. Resolution a rovin the reliminar lot of Villa a Green Part XI, a 41 0 sing e- ami y rest en ld SU 1V15 ion OCa a sou an W05 0 the intersection of Muscatine Avenue and Scott Boulevard. Moen pre - sen a ounce wi over ea projections of e concep plan of the development known as Village Green and Village Green South. Moen MINUTES CITY COUNCIL INFORMAL MEETING JANUARY 12, 1988 PAGE 3 stated Councilmembers received copies of two plats that were consid- ered by the Planning and Zoning Commission: the first plat was en- dorsed by staff because they were allowed secondary access in continuation of the collector system, and the second plat represents a concept proposed by the developer and area residents. Moen reviewed an overhead projection of the plat representing the consensus by the developer and area residents. Moen stated the Planning and Zoning Commission reviewed the plat and found the proposal favorable. Moen said staff feels the proposed alignment is a departure from the col- lector street concept and affects the ability to continue that concept through the rest of the development. Larry Schnittjer, representing the developer, stated he met with representatives from the Homeowners Association at three meetings. Dan Hyduke, Village Green Homeowners Association representative, said copies of the proposed concept were distributed to all homeowners and approximately 80-90 persons had input into the proposal. Hyduke stated residents wanted to maintain the green space concept and did not want the traffic which would be generated by the collector loop. Councilmembers discussed the pro- posed plat. Hyduke said area residents feel the proposed concept is a compromise between the developer and residents. In response to Horowitz, Moen said Casey Cook had abstained from the Planning and Zoning Commission vote on this issue because he is a new Planning and Zoning Commission member and had not participated in the discussions relating to this item. Sally Dierks, Planning and Zoning Commission member, noted that the developer, residents and Planning and Zoning Commission worked tremendously hard to reach a compromise. Horowitz stated Planning and Zoning Commission member Dave Clark had contacted her regarding the City staff's response to the compromise presented by the residents and developer. Sally Dierks stated the proposed design would promote the use of Scott Boulevard and Muscatine. McDonald said discussion of this item would be continued during the formal Council meeting. K. Recommendation of AN 44U6 lvLu�uu in Ene aTPolicy� estab- lished policy �for AreaI of theFringeAr abAnewly the Planning and Zoning Commission found the request to be inconsis- tent with the development policy of Area 4. WAY 6 SIGNALS INTFRr.nNNFrTCn - cvvnu nuennuennr —[Feel 88-2, Side 1 Brachtel stated the feasibility study relating to City improving traffic flow along Highway 6 with interconnected signals has been completed. Brachtel introduced Dan Cummings and representing Johnson, Brickell, Mulcahy b Associates, Inc. MINUTES CITY COUNCIL INFORMAL MEETING JANUARY 12, 1988 PAGE 4 Dan Cummings reviewed the findings of the feasibility study. Cummings said the signal system feasibility study is the first phase of a three-phase effort to develop signal system improvements along the highway. The first phase was undertaken to determine if there could be improvements in the flow and operation along the highway with coordination of the signals. Cummings explained the traffic flow was studied under the existing condi- tions and the assumed condition with signal coordination. Computer simu- lations were used in the study. Cummings said results of the study demonstrated that improvements along the highway through the eight inter- sections would have a definite positive impact to the traffic flow and would offer monetary benefits to the motoring public in terms of reduced fuel consumption, reduced vehicle wear, and reduced driving time. In response to Horowitz, Cummings said the agreement for services was dated November 16, 1987, and City staff had provided him with current traffic counts for the computer models. Cummings stated traffic was evaluated during morning, noon and evening peak hours. In response to Atkins, Cummings stated it is typical that major traffic flows are improved at the expense of minor traffic flows. Cummings said a level of service designa- tion (A through F) was assigned to each side street, taking into account how motorists perceive movement on that road. The levels of service are designated according to the Federal Highway Government Standards by stopped delay - how long you are stopped at an intersection. Cummings explained the level of service designation E is the limit of acceptable delay and level of service F is unacceptable. Cummings said 73% of the intersections stayed the same or improved in terms of the level of serv- ice, 20% dropped one level of service from C to D, and in one instance, at Boyrum Street intersection during a peak period, there would be a two drop level of service, C to E. Cummings said the assumption was made that Boyrum was a one -lane approach. In response to Courtney, Cummings said some variables, such as trains, changed the traffic flow. Horowitz sug- gested that the City contact train officials to discuss train schedules. Atkins said that if Council would agree, staff would contact the IDOT to advise that the City is interested in pursuing the grant. Brachtel said if Council wants to proceed, staff will send out equipment bids to be opened at the end of January and staff will then meet with IDOT officials to evaluate the ability of the vendors to deliver and the City to install the equipment. Brachtel said Iowa City is one of 19 cities applying for the grant monies. Courtney stated more information is needed before decisions can be made. Council agreed to proceed with the bid process while additional information is prepared for consideration. COMPREHENSIVE ANNUAL FINANCIAL REPORT: Reel 88-2, Side 2 Discussion was deferred until Council's formal meeting. COUNCIL MEETING SCHEDULES: Reel 88-2, Side 2 Council agreed to schedule informal Council meetings on Mondays, at 7:00 p.m. I MINUTES CITY COUNCIL INFORMAL MEETING JANUARY 12, 1988 PAGE 5 COUNCIL AGENDA/TIME: Reel 88-2, Side 2 Discussion was deferred until Council's formal meeting. APPOINTMENTS: Reel 88-2, Side 2 Broadband Telecommunications Commission - Joyce Patton and Doyle Detroit. Resources Conservation Commission - William Wittig. The Mayor stated no applications had been received for the other vacancy. He noted an earlier memo from the City Manager outlining staff time spent for Boards and Commissions and suggested the possibility of consolidation. Council agreed to review McDonald's suggestion in conjunction with budget considerations. The meeting adjourned at 7:30 p.m. 0' City Council Budget Review Session January 19, 1988 CITY COUNCIL BUDGET REVIEW SESSION: January 19, 1988, at 5:30 p.m. in the owa i y o nson oun y enior enter, Classroom A. Mayor John McDonald presiding. COUNCIL PRESENT: McDonald, tipreso Courtney, ,Strait, Lar on, Horitosh, son (5: Dic 40 p. m.). Kimble, O'Malley, Timnins (6:55 p.m.). TAPE-RECORDEDB 6Res�de8121 End, SideSide 2 52 d 28 eel 88-5, Side l 1 -End, Side 2 1 -End; BUDGEOVERVIEW: Atkins stated that in October Council received a memo requesting that the fact cplansnot for pasthree-year budget weree the six ercent ubeing preparedx pAtkins noteddue othe that if Council were to impose the six percent policy for the FY89 budget, an additinal ar budgetoplan5will allowdcapitalwbudget eand eAtkins ould operatiingbudgetdto berconsid- ered simultaneously. cause better policy discussions; improve the finan- cial information process; and improve the timing of certain expenditures. Atkins stated the three-year budget would also allow the City to consider nts censusyeinformationttoafar nd sbetter use.ervice Atkins�explained th efede al sand state policies, such as plans to tax gas and diesel fuel, State refuse tax and DNreclassfiatioer, make it governmentsitocplannits expenditures vand revenues and local cult for the c of the Iowa local revenuesare directed toward satisfying Federal and State policies. Atkins said the program services tax aslwellpaspdemonstrating a levelstability coimiitn till be little wth in he City's progrog meat to the Aid to Agencies. Atkins there wbudget providessrofor no State and Federal assistance and thea proposed Posed dramatic change in the program of municipal services except for capital projects. In response to Strait, Atkins ted the current three --year txquality of life-styles could be maintained with the proposed Horowitz inquired iredgreabout ter the sk insits aselfeinsnt urrancemprogram,�sbut �dishsaving approximately $200,000 per year in operating costs.(Dinner 5:50 to 6:10) REVENUES: Vitosh reviewed budget correction as follows: Page 42 - tiesoand/parklandxi acbeing quisition f funds ted into the FY89, goand91 facili Page 81 - Theeksoperations. shows hotel/motel tax revenue directed toward par Page 37 - Personnel listing in recreation andap rks and only 7.25 full-time equivalence in landfill operations. I Minutes City Council Budget Review Session January 19, 1988 Page 2 Page 222 - Half-time Civil Engineering position being added. Page 219 - Corrections of error on commodities line item in FY90 and FY91; the amount has been increased, increasing total expenditures in the ending balance. Page 282 - Most figures have been corrected and the revisions show the current allocations of the funding sources. Vitosh distributed All Funds Financial Summary for FY90 and FY91. Vitosh distributed a revised general government operations handout and explained the City works with preliminary property evaluations until they are finalized by the County. Vitosh stated revisions include an increase in the utility valuation, decrease in ag land valuation, and increase in the amount of TIF valuations. Vitosh said changes in individual levels affected FY89, 90 and 91 and the total tax increase is approximately $20,000. Vitosh reviewed the following budget items: Page 10 - The revised assessed taxable value for agricultural property is $2,772,174 and will yield $8,327. Property tax which fund general fund operations will increase 7.3% in FY89. Total taxable increase approximately $20,000. Page 11 - The General Fund property tax projected levy for FY90 and FY91 is 8.10 because the City changed property and liability insur- ance dollar coverage to a self-insured retention program; the City now pays the first $50,000 on each individual claim or loss to an annual maximum $475,000; and money is set aside in a reserve so that money is available to pay potential claims. Money will be set aside from the General Fund tax levy instead of tort liability tax levy because the general tax levy monies can be reallocated to other uses such as capital projects while the tort liability tax levy money is restricted to insurance related purposes. Page 12 - Charts breakdown what portion of the general levy is attribut- able to tort liability and general operational costs. In response to Courtney, Vitosh said the city would need to ask the State for a hearing to increase the levy above the maximum levy. In response to Ambrisco, Vitosh explained the bond rating agencies consider the City's ability to raise taxes to pay off the bonds and does take into consideration if the City reaches their General Fund maximum levy. Larson asked if monies can be transferred out of any other funds for other uses. Vitosh said the City is allowed under State law to move employee benefit items out of the general levy into the Trust and Agency Fund when the City meets the maximum general levy. Atkins note the City's transit levy is at its maximum levy. Minutes City Council Budget Review Session January 19, 1988 Page 3 Vitosh explained the debt service levy projected in the three-year budget will include two budget issues in FY90 and FY91. Page 30 - Vitosh reviewed the General Obligation Bond Issues Chart. Vitosh noted the non -property tax items are primarily related to sewer projects. In response to Courtney, Kimble stated the library bond issue will be paid off in FY91. Page 13 - General Fund - Revenues other than property tax. Vitosh said there are no changes projected in the liquor profits. In response to Courtney, liquor sales revenues are based on per capita distribution estimated by League of Iowa Municipali- ties. Vitosh said a two percent increase each year in road use tax is projected. In response to Larson, Vitosh said it is proposed to reduce the asphalt resurfacing budget to $20,000 for each of the next two years and then restoring that budget to $250,000 in FY91. Atkins explained Street Maintenance is funded with 95% road use tax and 5% property tax, and Traffic engineering is funded with 94% road use tax and 6% property tax. Vitosh said $100,000 of property tax is needed in addition to the road use monies to fund the street maintenance programs. Larson asked for information relating to what services would be cut if only road use tax monies were used to fund street maintenance programs. Other Revenues. Vitosh said it is budget policy to review City fees at least every other year and minimum fee increases are recommended in this budget. Horowitz inquired about fees and fines. Atkins said many fines are restricted by State law. In response to Horowitz, Atkins said the fee structure for housing inspection pays about 80 percent of their budget and the fines are significant. Helling noted that cities can only legislate simple misdemeanors. Larson suggested that more charges could be filed under City ordinances. Atkins said City departments have been encouraged to use City ordinance. Vitosh explained the City used balances of three reserve funds for various recreational, parks and cemetery expenditures in FY88 and the three-year budget plan provides for repayment of the amounts that were borrowed. Repayment of those funds is scheduled over a five year period. Courtney suggested repaying the funds over a six year period. Page 14 - UOAG loan FY89 payment is estimated $152,000 and future annual payments will be approximately $220,000 per year for 20 years. The money will be put into the UOAG Repayment Fund and will be available for economic development related activity. Vitosh said it is proposed to use that money to fund economic develop- ment activities currently in the General Fund. In response to Minutes City Council Budget Review Session January 19, 1988 Page 4 Ambrisco, Atkins said the economic loan pool fund is no longer available. Atkins explained that the City prepared an applica- tion for a State RISE traffic improvement project on North Dubuque. The City has pledged $60,000 as a cash match, and $100,000 will be loaned to the City to be re -paid by the devel- oper. Page 22 - Enterprise Funds. Vitosh explained transit tax levy will be increased to the maximum 54 cents per $1,000 and the City is not projecting any fare rate increase in the three-year plan. Vitosh said if fare revenues and Federal and State assistance remain steady, the increase in operating costs in transit will come from the transit tax levy and primarily the transit sub- sidy. Horowitz said that other options should be considered if ridership figures do not remain steady. Ambrisco noted there is already a 22 percent reduction in ridership this year. Council discussed the transit system. Page 23 - Parking Rates. Vitosh said parking rates are recommended to be increased five cents an hour in FY91. In response to the Council, Vitosh said there is a waiting list for lot and ramp parking permits and parking ramps are full during the Christmas shopping season and typically between 11:00 a.m. and 2:00 p.m. Vitosh explained the City is planning to implement parking permit payment programs including allowing people to pay for their permits on a monthly basis or for a full year in advance. Vitosh said airport operations are funded 48 percent by subsidy from the General Fund. Vitosh noted that subsidy for the airport decreased approximately $20,000 for FY89. Vitosh said water rates and sewer rates are scheduled for the third step of the three-year rate increase in September 1988. Vitosh reviewed summary of receipts - General Fund and all funds - where the money comes from "pie charts" and a division of property tax bill due 87-88 for property in Iowa City. EXECUTIVE SESSION: Moved by Ambrisco, seconded by Dickson, to adjourn to executive session under Section 21.5.0 to discuss strategy with Council in matters that are presently in litigation or where litigation is eminent where its disclo- sure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Affirmative roll call vote unani- mous, 7/0, all Councilmembers present. Mayor declared motion carried. Council adjourned to executive session at 7:20 p.m. Council returned to open session 7:45 p.m. .. Minutes City Council Budget Review Session January 19, 1988 Page 5 CITIZENS' SUMMARY: Atkins highlighted critical areas of City operations and indicated policy changes as follows: CITY COUNCIL. Atkins explained the Aid to Agency budget and cost of Convention and Visitors Bureau are now shown in the non-operating account. CITY CLERK. Atkins said there are no substantial changes and old desks will be replaced with computer workstations. In response to Courtney, Atkins said the budget increases and decreases from FY89-FY90 reflect election costs. In response to Larson, Atkins said the budget includes one minute -taker and the report is being prepared regarding use of staff time for boards and commissions. CITY ATTORNEY. Atkins stated Timmins had requested $28,500 for outside legal counsel and $15,000 is budgeted. Larson asked what circumstances necessitate outside counsel. Atkins said the City is retaining Dave Brown to complete lawsuits he had undertaken while serving as Assistant City Attorney. Timmins said the $28,500 figure was based on current lawsuits and that need for outside counsel is based on the complexity of the law- suit and caseload. In response to Strait, Timmins said staff normally seeks Council permission to retain outside counsel. In response to Larson, Atkins said the budget includes a percentage estimate for Adminis- trative and Confidential employee pay increases, but Council will consider adjustments around April or May. ECONOMIC DEVELOPMENT. Atkins said the budget is to be financed completely with UDAG funds and includes one full-time employee and $40,000 a year contribution to ICAD. Strait questioned the benefits of the ICAD contri- bution. Atkins stated UDAG monies can be used for economic development such as for the North Dodge Street RISE application. Atkins said that UDAG monies should be used wherever possible for capital not operating purposes. Atkins stated that $3,000 has been budged for an appraisal on the parcel 64-1a, the last remaining urban renewal parcel. CITY MANAGER. Atkins said that the cost of labor negotiations is budgeted at $16,500 and the City will continue to pursue multi-year employee con- tracts. HUMAN RELATIONS. Atkins stated that the budget includes three full-time employees and $12,000 is budgeted annually for the Employee Assistance Program. In response to Strait, Atkins said that the employee Wellness Program is very popular. BROADBAND TELECOMMUNICATIONS. Atkins stated that broadband telecom- munications ventures are funded by the cable franchise revenue. Helling stated that at the time the cable franchise was adopted, Council passed as a resolution that money cable revenues would only be used for table -re- lated activities and no other monies would be put in for that purpose. In Minutes City Council Budget Review Session January 19, 1988 Page 6 response to Larson, Kimble stated that a five percent franchise fee would generate approximately $182,000 per year. In response to Larson, Atkins stated he will prepare a review of cable television activities. FINANCE ADMINISTRATION. Atkins said that the Finance Administration Office will be involved with the proposed program analysis and evaluation policy. ACCOUNTING. Atkins said that accountingis responsible for some 14,000 water accounts, 120,000 parking tickets per year. In response to Strait, Vitosh said that 1.5 employees were added to the department four years ago. CENTRAL PROCUREMENT AND SERVICES. Atkins stated that Central Procurement provides the City organization with general services, such as purchase of goods and services. In response to Horowitz, Atkins said Central Procure- ment includes the Civic Center central information desk. Vitosh stated that a central purchasing office in cooperation with the County and schools, continues to be pursued, wherever practical. TREASURY. Atkins explained that using a hand-held electronic ticket machine as well as a contact for ticket processing will allow a reduction of 1.5 positions. In response to Strait and Larson, Atkins and Vitosh explained the actual layoffs will be affected by seniority, bumping rights, work experience and union contract considerations. Larson asked specifically why the Traffic Engineer's position is no longer needed and how the work of that position will be incorporated into the department. WORD PROCESSING. Atkins noted that the City has few secretaries because of the central Word Processing system. Atkins explained the process of 24-hour phone dictation. Karr explained how the system eliminated the need for Civic Center space for the minute -taker. DATA PROCESSING. Atkins explained that data processing is the City's central computer system. RISK MANAGEMENT. In response to Horowitz, Timmins explained that Larry Donner will train his own staff to do microcomputer data processing for the hazardous material list. Vitosh explained that the City has umbrella coverage for liability up to $2 million, twice last year's coverage, but much more expensive than the $11 million coverage from three years ago. GOVERNMENT BUILDINGS. Atkins said the government buildings is within the Department of Parks and Recreation. In response to Horowitz, Atkins said there is an administrative charge to charge for services provided between branches of the City government. CIVIL RIGHTS. Atkins noted the Phyllis Alexander is the full-time em- ployee in the Civil Rights Department. Minutes City Council Budget Review Session January 19, 1988 Page 7 NON-OPERATING ACCOUNT. Atkins explained that the non-operating section includes items that cannot be assigned to a specific budget. Atkins noted a new weather warning system siren will be purchased each of the next three years. In response to Larson, Courtney explained that there is an agreement between the Coralville City Council and the Convention Bureau regarding the promotional interstate signs. The Coralville City Council agreed to put the hotel/motel tax on the ballot only if the Convention Bureau three billboards promoting exit 242. Courtney noted that the issue will be discussed at the Coralville City Council meeting on Tuesday. PLANNING AND PROGRAM DEVELOPMENT ADMINISTRATION. In response to Horowitz, Atkins stated that many of the graphs and charts previously done by PPD can now be done in Word Processing. CITIZENS' COMMITTEE ON CITY REVENUES. Atkins reviewed his January 1988 memo to the City Council regarding the budget plan: Citizens' Committee on City Revenue Recommendations: MAYOR AND COUNCIL APPOINT A BLUE RIBBON ECONOMIC COMMITTEE TO REVIEW ALL CITY OPERATIONS. Atkins said the proposed committee is a worthy goal and should be accomplished in spirit through the recommended program evalua- tion and evaluation policy. Atkins said that next year he would like to have an evaluation of forestry, cemetery, street sweeping, City investment policies, traffic signal maintenance, and installation and installation and street lighting. COUNTY AND CITY GOVERNMENTS APPOINT A CITIZENS' GROUP TO MAKE SUGGESTIONS FOR AREA. AtkinsG ecoLmm nded discuussingENTSEVICES IN the elimination of duplicCOUNTY DUPICATION OF ationof services at the Council of Governments. MAYOR AND COUNCIL APPOINT A SPECIAL CITIZENS COMMITTEE TO REVIEW BUS FINANCING AND OPERATIONS. Atkins said that a citizens committee would once again find that there are no options to financing the transit system. Horowitz said that she still wants to see a citizens committee formed. Larson said that Council should at least express a willingness to explore alternatives st to the current urre tissues it financing. Atkins will prepare an update on HAVE A CITIZENS TASKFORCE MAKE RECOMMENDATIONS FOR POLICE/FIRE COORDINA- TION. Atkins said that he doesn't believe that there is any over -staffing in the Police or Fire departments. State law must also be considered. In response to Horowitz ,Helforgthe saientthat ire the couCity police Department handles the 911 emergency system STUDY THE POSSIBILITY OF ADDITIONAL CHARGES FOR SERVICES TO PROPERTY EXEMPT FROM THE PROPERTY TAX. No comment. FIND WAYS TO SPREAD OUT DEBT SERVICE COSTS FOR REDUCE PROPERTY TAXES fullaboutRitsEAAAPbondsrating Atkin ssaid selects projectshat as ocarefully,as the Cprois a THSEre- property tax might be able to be reduced by spreading out debt service. u Minutes City Council Budget Review Session January 19, 1988 Page 8 EXPLORE THE COMMUNITY FUND CONCEPT: MAJOR CONTRIBUTIONS ARE MADE BY PRIVATE DONORS FOR COMMUNITY FACILITIES (CAPITAL PROJECTS). Atkins said that contributions for a community fund already exists for the Parks and recreation Department and the Library. Horowitz wondered if a broader based general system could be established. Atkins said that most people want to direct a contribution to one specific area or item. EXPLORE USING MORE ENTERPRISE AND OTHER NON -TAX REVENUES FOR GENERAL FUND PURPOSES. No comment. IF THE SCHOOL DISTRICT RECEIVES SUBSTANTIAL ADDITIONAL STATE AID FROM THE 1987 LEGISLATURE, GET A COMMITMENT THAT SCHOOL TAXES WILL NOT INCREASE. No comment. SET UP A PROGRAM TO LOBBY STATE AND FEDERAL GOVERNMENTS TO ALLOW MUNICI- PALITIES MORE COMPREHENSIVE AND CREATIVE TOOLS FOR GAINING REVENUE. Atkins said that lobbyists are useful on a specific one-time basis but will not alter general State or Federal policy. CITY GOVERNMENT EXPLORES WAYS TO REDUCE PROPERTY TAX SUBSIDIES TO THE AIRPORT. The topic of property tax subsidies to the airport is already scheduled for discussion during the upcoming budget process. MEETING SCHEDULES: Council discussed and agreed to the following meeting schedule: January 25 - 6:30 p.m. Conference Board and Budget Discussion January 26 - 6:30 p.m. Informal Council Meeting, 7:30 Formal Council Meeting February 8 - No Informal Meeting February 9 - 6:30 p.m. Informal Council Meeting, 7:30 Formal Council Meeting Vitosh explained Council needs to finalize decisions relating to the budget by February 9, 1988, to allow time for publication and to meet State legislative requirements, the public hearing for the budget is tentatively scheduled on February 23, and Council is tentatively scheduled to approve the budget March 8 to meet the March 15th deadline for the budget certification. Horowitz announced the League of Women Voters is sponsoring a legislative forum on Saturday, January 30, at 9:30 a.m. The meeting adjourned at 9:35 p.m. City Council Budget Session January 25, 1988 Council Budget Session: January 25, 1988, at 6:30 p.m. in the Council Chambers in the Civic Center. Mayor John McDonald presiding. Council Present: Strait, Horowitz, Larson, Dickson, Courtney, McDonald. Absent: Ambrisco. Staff Present: Atkins, Helling, Karr, Timmins, Vitosh, Kimble, Smith. Tae -recorded: Reel 88-7 Side 1, 1-406, Side 2, 614 -End; Reel 88-8 Side 1, _ na, ide 2, 1 -End. BUDGET REVIEW: AFSCME Presentation Don McKee distributed and reviewed budget analysis information as prepared by Dr. Russell Clemons, AFSCME International Research Associate. McKee said AFSCME was not able to find a budget deficit and that Iowa City will have a $2 million surplus in the General Fund. McKee emphasized the budget impacts on people, families and taxpayers of Iowa City. McKee asked Councilmembers to meet with AFSCME's local leadership to work on cost-saving measures other than elimination of positions. McKee read a statement he had prepared regarding the proposed personnel cuts. City employees that would be affected by the proposed cuts gave Councilmembers signed petitions asking the positions not be cut. In response to Councilmembers, McKee said information in the budget analysis was prepared by Dr. Russell Clemons. In response to Horowitz, McKee explained there is a provision for "bumping" in the AFSCME contract and if the City reduces a position, the end result still is that someone has to leave. McKee ex- plained that for every position that is reduced in the City of Iowa City, the number of services provided to the taxpayer are reduced. In response to Larson, McKee stated the AFSCME's budget analysis could be used as evidence in arbitration. Larson asked if there are department heads that disagree with the City Manager recommendations regarding the department cutbacks. McKee stated that apparently department heads had requested the positions to be funded in the FY89 budget and AFSCME representatives have not spoken with department heads. Jim Daly, President, AFSCME Local 183 and an employee in the Traffic Engineering Department, raised concerns that the Traffic Engineering Department's workforce is being reduced when that department's responsi- bility is being expanded. McDonald thanked AFSCME representatives for their presentation. Councilmembers adjourned the budget review session to the scheduled con- ference board meeting at 7:00 p.m. BUDGET REVIEW: Council reconvened the budget review session at 7:50 p.m. McDonald asked board and commission representatives to address Council regarding budget issues. MINUTES CITY COUNCIL BUDGET SESSION JANUARY 25, 1988 PAGE 2 Senior Center Commission: Geri Hall invited new Councilmembers Larson and Horowitz to tour the Senior Center. Hall noted appreciation for the City Council's support of the Senior Center. Hall reviewed the Senior Center's use and activities that in- cluded an 11% rise in Senior Center use, 22% increase in volunteers, doubling in size of the Senior Center POST, an extremely Council of Eld- ers, Senior Center Commission nursing liome cable TV programming, and Garden Goodness Project raised $7,000. Hall said there is still a need for a half-time volunteer specialist and janitorial help. Hall requested that if parking permits are sold for the Senior Center parking lot, that a portion of those funds be used to fund a work study position to assist with evening and weekend activities. Airport Commission: Dick Blum said the Airport Commission has worked to reduce the amount of funding needed from the City and Commission members are available to answer questions. Blum said the Airport Commission would like to meet with Councilmembers to discuss other airport matters. In response to Strait, Blum said the airport has filed pre -applications for $2.5 million in Federal funding. In response to Larson, Blum said the Airport Commis- sion has proposed a 3% salary increase and there is one full-time airport employee. McDonald stated Council will schedule discussion with the Air- port Commission. Zehr noted that a recent survey has demonstrated a need for more t -hangars. Therefore, the Airport Commission may be requesting additional funds for that project, rental of which would generate payback to the City. Library Board: Charles Drum said the library continues to experience an increased use of their facility; under the City's proposed three-year plan, it appears the library will be closed on Fridays for three more years; and the Library Board of Trustees is surprised that there is no funding for the two and a half additional library staff positions. Drum said the tax increase required to fund the additional staff would need an increase of approxi- mately 5.5t per $1,000 assessed valuation. Drum noted Councilmenbers received an information packet detailing the history of the increased library demand, the library's request for staff to meet that demand, the Board's compromised decision to reduce the request to two and a half additional staff positions by trimming other services, and the decision to reduce the library's service by closing on Thursday evenings and all day Friday. Drum asked Councilmembers to consider funding the additional staff. In response to Strait, Drum said $60,000 is needed to fund the additional positions. Vitosh said $60,000 would represent an additional .6% increase in taxes. MINUTES CITY COUNCIL BUDGET SESSION JANUARY 25, 1988 PAGE 3 CCN: Karen Kubby asked Councilmembers to consider using UDAG money to support women and minority business enterprise programs. Atkins continued review of City department budgets: Urban Planning: In response to Horowitz, Atkins said no changes in the Urban Planning Department are planned other than the proposed reduction of the quarter time position. Engineering: Atkins said staff reductions are proposed because the City does not have the volume of capital projects to support the level of engineering that the City has done in past years. Atkins said the Senior Engineering Technician and two engineering positions will be affected by the proposed reduction. One engineering position is being transferred to the landfill sewer project and the other engineering position is budgeted through January 1989. Atkins noted there is potential to retain the engineering positions if the City would be able to charge those costs to the sewer and landfill projects. In response to Strait, Atkins stated that under the labor agreement, persons are entitled to reclaim the vacated positions within two years if the position is reopened. Central Business District: Atkins stated two full-time employees are assigned to the Central Business District, a raise in vendor fees and obtaining funding from the Downtown Association for plaza maintenance is being considered. Atkins noted the Central Business District maintenance employee is an extremely capable individual with a strong horticultural background. Larson asked if there is sentiment among the downtown businesses to shoulder some of the plaza maintenance. Atkins said downtown businesses have not demonstrated an interest in assisting with the downtown maintenance. Courtney said down- town businesses are mounting in an effort to keep the sidewalks clean. Atkins stated that $88,000 per year for clean-up is a significant effort. Courtney noted that help is needed from Public Works on alley clean-up. Atkins said it is important to have a continuing maintenance and clean-up program in the downtown area. In response to Horowitz, Atkins said capi- tal projects like shrub replacement probably can't be eliminated or shifted to the Downtown Association and Parks and Recreation Association. Courtney noted that Project GREEN does help. Atkins explained that City Forester Terry Robinson has finished a complete analysis on all trees and shrubs in the downtown area. Energy Conservation: Atkins said the City has been successful in reducing the City's energy consumption. MINUTES CITY COUNCIL BUDGET SESSION JANUARY 25, 1988 PAGE 4 Traffic Enqineerin Atkins said Council received financial analysis of this division, the division budget has been financed from 94% road use tax and elimination of the street overlay program and reduction of one full-time position are proposed to balance this budget. In response to Council, Atkins said the indivvidualiinethatg PositionTechnician doessaffected technicall rrksuch as the beview wothe posed dputting out traffic counters and doing traffic analysis, and the use of a micro- computer will enable the department to do the same amount of work after the staff reductions. Atkins said the drafting responsibility will be transferred to the Public Works Department. In response to Larson, Atkins said the Public Works Department has the primary responsibility of road use tax and the Director was asked for recommendations regarding how to run department operations based on the available revenues. Street Maintenance: Atkins explained street maintenance is financed by 94% road use tax and a substantial change is the reduction of the street overlay program. Horowitz asked how the resurfacing process such as what was used recently on Yewell Street affects snow removal. In response to Larson, Atkins said there is a risk to streets by reducing the street overlay program, but generally the streets are in good shape. McDonald raised concerns about the reduction of the street overlay program. Atkins stated Iowa City needs a lot of curb work. Strait noted curb work is needed on Dubuque Street north of the Mayflower Apartments. Horowitz asked that stone curbs be saved if the curbs are replaced. Forestry: Atkins said this division will be reviewed in the upcoming program analy- sis, there are two full-time employees, and the division uses $20-$25,000 per year of contract work because the City does not have a bucket truck. Atkins said there is potential the division could do some of the contract work if the City owned a bucket truck. In response to Strait, Atkins said the City has a nursery and $2,000 a year is budgeted to replenish the City's nursery stock. Horowitz asked why trees are planted by the City on private property. Atkins said the City will sometimes replace trees that have been removed by the City. Atkins said the City may offer a 50/50 program to promote tree planting. Cemetery: Atkins said Courtney inquired about reviewed the deteriorationofthe�cemetery wall• Trueblood said the wall continues to be monitored. In response to Larson, Atkins stated indigent burials are paid for from a County fund. MINUTES CITY COUNCIL BUDGET SESSION JANUARY 25, 1988 PAGE 5 Police Administration: Atkins stated the budget provides $12,000 for the City to undertake the accreditation process from the Commission on Accreditation of Law Enforce- ment Agencies. Councilmembers raised concerns about the cost of the accreditation process. Atkins said accreditation has the potential to impact on insurance costs. Police Patrol: No substantial changes. In response to Larson, Vitosh said four patrol officers were added in FY84 and 50% of the hotel/motel tax goes toward funding of those positions. Councilmembers raised concerns that police patrol staffing is low. Atkins said a school liaison officer and traffic officer are needed. Horowitz asked how many ordinance enforcement trips are taken compared to the number of calls for services, arrests, citations and tickets. Atkins said a 911 call analysis could be done, but a lot of services are police initiated. Police Records & Identification: Atkins said a large expense will be installation of updated recording system, hardware and software - $41,000. In response to Horowitz, Atkins said police assist BCI with drug-related cases and school liaison and community relations could be utilized in this area. Courtney asked what would it cost the City to add another police position. McDonald said it costs approximately $38,000 to add d police position. School Crossing Guards: Atkins said the budget reflects crossing guards at Regina and Hoover schools (Rochester and Ashwood). In response to Horowitz, Atkins said he has not seen a petition for a school guard crossing at Keokuk and Plum streets. Fire Department: Atkins noted the budget includes a fire apparatus depreciation account and hazardous materials training. Council discussed scheduling of the depre- ciation account and the hazardous material clean-up. Courtney inquired about the personal alarms. Atkins explained the alarm fits inside a firefighter's coat and alerts others when the firefighter is down and unconscious. Larson inquired about fees relating to false alarms. Vitosh said the City does not charge for responding to Fire Department false alarms. Animal Control: Preliminary sketches of the new animal control facility have been pre- pared. Horowitz said the present animal control facility has a sewer bug fly problem. Atkins said there is still a vacant employee position in animal control and the budget includes an appropriation to fill that position. Horowitz noted the animal control facility is only open certain MINUTES CITY COUNCIL BUDGET SESSION JANUARY 25, 1988 PAGE 6 hours and persons working 8:00 a.m. to 5:00 p.m, are unable to utilize the facility without taking off work. Atkins said the Humane Society may volunteer at the new facility. In response to Horowitz, Vitosh said the computer allows on-site licensing at the animal control facility. Housing & Inspection Service Administration: Atkins said this division does code enforcement. Building Inspection: Atkins explained building inspection fees provide for 84% of costs. Housing Inspection: Atkins said there is currently a vacant position and there are funds appropriated for four full-time employees. Courtney said Council should make personnel decisions during the budget process. Recreation: Dramatic increases are associated with operation of the swimming pool. Horowitz asked if the decrease in the use of the Rec Center pool is pro- jected when the new facility opens. Trueblood said a decrease in revenues is projected. Parks: Atkins said there are no major changes and projects include remodeling the City Park concession stand for use as an enclosed shelter. Atkins said money is being paid back into the acquisition fund. Larson noted that high recreation league fees are limiting. In response to Horowitz, Trueblood said with the increased shelter fees there was a 10% decrease in use, but revenues doubled. Library: Atkins stated that funding for the library's computer upgrade will be spread over a three year period. Strait said allocating the $55,000-560,000 to reopen the library should be considered. In response to Courtney, Atkins said two and one-half positions are needed to reopen the library. Parks & Recreation: Atkins noted the departments receive approximately 200 weed complaints per year. In response to Horowitz, Vitosh said revenues for the Parks Divi- sion are outlined on page 181 and page 187 shows revenues to fund parks and recreation administration, which is the director and secretary. MINUTES CITY COUNCIL BUDGET SESSION JANUARY 25, 1988 PAGE 7 Senior Center: Strait said he has been informed that there aren't any programs for senior citizens at the Senior Center after 2:30-3:00 p.m, in the afternoon, Atkins said programs are scheduled during high use times - mornings and lunch time - and the Commission would probably offer afternoon programming with additional staff. Atkins said there is space at the Senior Center that could be used more productively. Referencing the lawsuit, Larson asked if $60,000 could be obtained from this budget for the library. Timmins said it would take time to process that lawsuit. Parking: Atkins said there was a half-time personnel reduction and a parking rate increase has been budgeted for FY91. In response to Horowitz, Atkins said a Maintenance Worker III position was reduced to a half-time position. Vitosh noted there will also be a 30 hour per week reduction of temporary employee hours. Pollution Control: No comment. Water Service: No comment. Refuse Collection: Atkins said an increase in residential refuse rates are recommended be- cause of the new State landfill disposal tax. Atkins said the intent of recent legislation was to protect the groundwater and there may be pro- jects the City can apply for funding for. Airport: Atkins said there is pending a $1.2 million grant application for airport improvement with the FAA and the City's share of that application, $125,000, would be financed by the airport reserve account. In response to Strait, Atkins said this grant application is for runway improvements and maintenance activities. Courtney noted same of the runway concrete is chipping. Public Transit: Atkins informed Courtney if Saturday service were to be eliminated, the City would save approximately $110,000 per year and if evening service were to be eliminated, $130,000 per year would be saved. Horowitz said the City should find out who the bus serves before transit services are cut. Courtney requested information regarding using smaller buses. V I MINUTES CITY COUNCIL BUDGET SESSION JANUARY 25, 1988 PAGE 8 Capital Improvements: Atkins noted the Melrose Avenue bridge improvement is a large project and will close an entranceway into University Heights for approximately one year. Atkins said the City has $40,000 available for storm sewer pro- jects. Horowitz asked what would be done to make the Civic Center acces- sible to handicapped persons. Atkins said a review was done and a lift could be installed for $50,000. Vitosh said the lift would make most of the east side of the building accessible. Atkins reviewed future projected GO bond issues. Atkins said the City budgeted a $2 million bond issue for FY90, $735,000 is not committed to projects. In FY91 another $2 million bond issue is budgeted and therefore there would be $1.7 million worth of bonding capacity built into this plan. In response to Council, Atkins said the City will receive some federal bridge replacement monies for the Melrose Bridge Project and will receive approximately $2,000 for the railroad crossing at Kirkwood and Maiden Lane. Additional Discussion: McDonald said another budget session is scheduled for Tuesday, February 2, at 6:30 p.m. Larson noted Council received his memo regarding conflict of interest issues/executive session. Horowitz asked that impact fees be studied. The meeting adjourned at 9:57 p.m. Informal Council Discussion January 26, 1988 Informal Council Discussion: January 26, 1988, at 6:30 p.m. in the Council Chambers in the ivic en er. Mayor John McDonald presiding. Council Present: Strait, Horowitz, Larson, Dickson, Courtney, McDonald. Absent: Ambrisco. Staff Present: Atkins, Helling, Karr, Timmins, Moen, Seyde1, Boot hroy, Milkman. Tape-recorded: Reel 88-9 Side 1, 1 -End. PLANNING & ZONING MATTERS: Reel 88-9, Side 1 A. SETTING A PUBLIC HEARING FOR FEBRUARY 9, 1988, ON All ORDINANCE TO REZONE LOTS 20, 21, 50-54 BAILEY AND BECKS ADDITION IN THE FORMER HOWARD STREET RIGHT-OF-WAY, PROPERTY ON HIGHWAY 1 WEST FORMERLY OWNED BY THE IOWA DEPARTMENT OF TRANSPORTATION, FROM RS -8 AND P TO CI -1. Moen stated expedited consideration of this application has been requested and Coun- cil will receive additional information. B. SETTING A PUBLIC HEARING FOR FEBRUARY 9, 1988, ON AN AMENDMENT TO THE ZONING ORDINANCE TO PERMIT CANOPIES OVER GAS PUMPS IN THE REQUIRED FRONT YARD. No comment. C. PUBLIC HEARING ON AN ORDINANCE REGARDING STORAGE OF SPECIAL VEHICLES. Moen asked Council to continue the public hearing until February 23, 1988. D. PUBLIC HEARING ON AN ORDINANCE TO AMEND PORTIONS OF THE ZONING ORDINANCE REGARDING OFF-STREET PARKING REQUIREMENTS. Moen stated staff proposed four changes based on observing the past few years. The recommended changes include the percentage of compact spaces allowable, 30% to 50%; reducing the size of the parking spaces 19 feet to 18 feet; where there are more than 18 parking spaces, the width of the drive needs to be greater than 18 feet; and the standards apply to the required spaces and also spaces provided for on-site. In response to Horowitz, Moen said given the trend in the types of automobiles that are being manufactured, staff felt it was legitimate to increase the number of spaces of compact use. Moen noted the spaces would be labeled for compact cars. In re- sponse to Larson, Timmins said the ordinance would contain a grand- fathering provision. Moen said expediting consideration has been re- quested. E. ORDINANCE TO AMEND PORTIONS OF THE ZONING ORDINANCE REGARDING THE OFF- STREET PARKING REQUIREMENTS. See above item. ORDINANCE TO REZONE APPROXIMATELY 1.88 ACRE TRACT LOCATED EAST OF BOYRUM STREET AND NORTH OF OLYMPIC CIRCLE FROM I-1, GENERAL INDUSTRIAL, TO CI -1, INTENSIVE COMMERCIAL. Moen stated that Southgate Development Company submitted this request to allow use of the property by NCS for office use. CI -1 is a use consistent with the Comprehensive Plan and adjacent land uses in the area. I MINUTES INFORMAL COUNCIL DISCUSSION JANUARY 26, 1988 PAGE 2 ORDINANCE TO REZONE THE RS -5 TO RS -8 PROPERTY LOCATED AT 612 AND 620 KIRKWOOD AVENUE AND FROM P TO RS -8 PROPERTY LOCATED AT THE CORNER OF KIRKWOOD AVENUE AND DODGE STREET. Moen said the request is to rezone the site of the old Kirkwood School to surrounding residential uses, RS -8. The applicant intends to use the school as a single-family dwelling, private art studio and possibly an apartment. ORDINANCE TO VACATE A PORTION OF CLINTON STREET ABUTTING THE SITE OF THE NATIONAL GUARD ARMORY. Moen said the National Guard Armory wishes to acquire additional parking spaces. Vacation of the right-of-way allows for existing utilities to be protected and the property would not be conveyed to the National Guard Armory but retained by Iowa City. RESOLUTION ADOPTING AN ADDENDUM TO THE 1983 COMPREHENSIVE PLAN UPDATE WHICH ADDRESSES DEVELOPMENT PROPOSALS OUT OF SEQUENCE WITH THE GROWTH MANAGEMENT POLICY ESPOUSED IN THE COMPREHENSIVE PLAN UPDATE. Moen said the request is inconsistent with the development policy recommendation in the 1983 Comprehensive Plan Update and the Planning and Zoning Commission recommended in favor of including an addendum to the Comprehensive Plan that would refer to opportunities for out of sequence development pro- vided the development resembled the cost benefit balance that the Compre- hensive Plan recommends. Moen explained that the amendment allows for the out of sequence development to occur with the condition that costs the City traditionally pays for have to be paid up front by the devel- oper. The developer would be reimbursed for those costs at such time the intervening development occurs. RESOLUTION AMENDING THE 1983 COMPREHENSIVE PLAN UPDATE TO RECLASSIFY THE LAND USE DESIGNATION OF A TRACT KNOWN AS SOUTHWEST ESTATES. Moen said adoption of this resolution would amend the Comprehensive Plan Update to show the land would be designated for residential use at a density of 2-8 dwelling units per acre. K. PUBLIC HEARING ON AN ORDINANCE TO REZONE 84.73 ACRES KNOWN AS SOUTHWEST ESTATES FROM ID -RS AND RR -1 TO RS -5, SUBJECT TO CONDITIONS. Moen said the conditional zoning agreement is attached to the ordinance to rezone the property. Moen said the agreement indicates that the developer would be reimbursed the up front costs he would be required to pay at such time the intervening development occurred. The agreement provides that at such time the intervening property is platted and building permits have been issued for 90% of the lots, that is the time when sufficient inter- vening development has occurred that would trigger the mechanism that would require the City to reimburse the developer. John Cruise, repre- senting developer Frank Eicher, asked Council to consider reducing the 90% figure to 75%. In response to Horowitz, Moen said for every develop- ment there are minimum services that are required to serve a particular subdivision and every developer is responsible for those costs. In some instances in which oversized infrastructures are placed in a development to accommodate the development beyond that particular tract is when the City pays the difference between a traditional sized structure and the oversized. Moen said in this case, the developer has to up front all of " the costs and will be reimbursed for the cost differences at such time MINUTES INFORMAL COUNCIL DISCUSSION JANUARY 26, 1988 PAGE 3 substantial development occurs between Hunter's Run and Southwest Es- tates. Moen said City operational expenses are difficult to determine and are not included in the estimates for expenses from the development. In response to Courtney, Moen said a 90% figure was used because it was determined that it was reasonable to expect that a substantial portion of the area needs to be developed in order to justify the point when the City could be in a position to pay back for services extended to that area. In response to Dickson, Moen said this is not spot zoning, but is out of sequence development and is consistent with long-range development policy, but inconsistent with short-range policy. Larson said he favors reducing the 90% requirement to 75%. McDonald stated discussion will be continued during the formal Council meeting. L. ORDINANCE AMENDING THE ZONING ORDINANCE BY CHANGING THE USE REGULATIONS OF AN 84.73 ACRE TRACT KNOWN AS SOUTHWEST ESTATES. See preceding item. RESOLUTION APPROVING THE EXTENSION OF WEEBER STREET. Moen said this allows for the extension of Weeber Street at a distance of 238 feet to the south and allows flexibility for continuation of Weeber Street. In response to Strait, Moen said Gordon Russell will pay for the extension. Moen said the map received by Councilmembers shows possible street pat- terns if the alignment is approved. RESOLUTION APPROVING THE PRELIMINARY LARGE SCALE NON-RESIDENTIAL DEVELOP- MENT PLAN FOR METRO PAVERS, A 7.33 ACRE CONTRACTOR YARD AND CONCRETE BATCH PLANT LOCATED AT 1722 STEVENS DRIVE. Moen explained the plan permits expansion of an existing office building, enclosure of two exist- ing concrete batch mix plants, construction of a covered, unenclosed structure to shelter construction materials and/or equipment and con- struction of a four -car garage. The plan notes that until provisions are made on the site to increase the water supply available for fire -fighting purposes, no structures other than the batch plant enclosures are to be constructed. TENANT ASSISTANCE PROGRAM: Reel 88-9, Side 1 Helling said this was scheduled for discussion to give Council the opportu- nity to ask questions and be familiar with the issue before the public hear- ing. Milkman stated Council will be receiving the revised rehab manual. Milkman said vouchers of two different origins are used in the Section 8 program. Milkman explained the Rental Rehab Program is a program for which the City receives a block grant, not CDBG funds, and a certain number of vouchers are allocated specifically for this program. Milkman stated, for vouchers allo- cated for the Rental Rehab Program, a housing authority has the option of allowing single, non -elderly, non -handicapped persons to be eligible for the vouchers. Under the regular Section 8 program, single, elderly, handicapped persons are eligible but not single, non-elderly/handicapped persons. The City was told by the HUD Omaha Office, that Iowa City should permit all V a MINUTES INFORMAL COUNCIL DISCUSSION JANUARY 26, 1988 PAGE 4 income eligible single persons in rental rehab units to get the vouchers. Milkman said it is Council's decision as the Public Housing Authority (PHA) to decide whether single, non -elderly, non -handicapped persons who are in rental rehab units be permitted to have vouchers. Milkman said there could be problems administering such a program. Gary Watts, Housing Commission Chairperson, stated the Housing Commission opposes the issuance of certificates of eligibility to single, non -elderly, non -handicapped individuals. In response to Watts, McDonald asked Watts to read his proposed statement during the formal Council meeting's public hear- ing. Seydel stated the housing authority, which is the City Council, has always opposed providing rental assistance for single persons. Seydel said he opposes issuance of vouchers to single persons. Seydel noted there are 3,000-4,000 single income eligible persons in the community who could satisfy requirements for a voucher. Seydel pointed out CCN does not deal with the subsidized housing program. Ruth Becker, CCN member, stated a single, non - handicapped young person could be just as needy as an older, handicapped family person. Becker said priorities were established with low-income households first, then elderly, handicapped, large families with five or more persons, single parents, families with two or more persons, small families and then others. In response to Larson, Becker said single, non -elderly, non -handicapped persons' applications would be given priority according to the date of application. Mary Jo Streb stated the Housing Commission consid- ered the needs of small children versus students. Milkman stated an independent person is defined as someone who is not claimed as a dependent on their parent's income tax and not receiving support from a relative. McDonald stated discussion would be continued during the formal Council meeting's public hearing. APPOINTMENTS: Reel 88-9, Side 1 Civil Service Commission - Norwood Louis Board of Trustees for Police & Fire Retirement - Mary McMurray Airport Commission - Pat Foster Historic Preservation Commission - John Scott and Douglas Russell COUNCIL AGENDA: Reel 88-9, Side 1 McDonald said discussion would be held during the formal Council meeting. The meeting adjourned at 7:25 p.m. OFFICIAL ACTIONS - 1/26/88 The cost of publishing the following proceedings & claims is $ . Cumulative cost for this calendar year or saa pu ication is $ Iowa City Council, reg. mtg., 1/26/88, 7:30 P.M. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Courtney, Dickson, Horowitz, Larson, McDonald, Strait. Absent: Anbrisco. The Mayor proclaimed February 1988 as OAK HISTORY M)N H; February 7-13, 1988, as VOCATIONAL EDUCATION WEEK; February 1-7, 1968, as ENERGY CON- SERVATION LEEK. Moved and seconded that the following iters and recommendations in the Consent Calendar be received, or approved, and/or adopted as aneded: Approval of Official Council Actions of the regular meeting of 1/12/88, as published, sub- ject to correction, as recormended by the City Clerk. Minutes of Boards and Commissions: Design Review Corm. -12/17/87; P&Z Corm. - 12/17/87, 1/7/88; [busing Cann. - 12/8/87; Broadband Telecom. Caron. - 11/17/87, 12/22/87. Permit Motions: Class C Beer Permit for Seaton's Cash & Carry Market, 1331 Muscatine Avenue. Class C Liquor License for Givanni's Italian Cafe, 109 E. College. Class C Beer Permit for Chong's Super Market, 409 S. Gilbert Street. Class C Liquor License for The Airliner, 22 S. Clinton Street. Liquor License refund for Hollywood's, 1134 S. Gilbert Street. Applica- ticn for transfer of a liquor license for Claret & Friends, 212 E. Market Street. Motions: Approving disbursenernts in the arount of $4,298,772.84 for the period of 12/1 thru 12/31/87, as recmmended by the Finance Director, subject to audit. Resolutions: RES. 89-13, ACCEPTING THE WORK FOR THE PAWING RMP "A" MIAINIENANCE AND REPAIRS PROJECT. Setting Public Hearings: /vthorizing publi- cation of a notice and to set a public hearing for 3/8/88, on Iona City Transit's FY89 Iave DOT State Transit Assistance Application. To set a public hearirg for 2/9/88, on an ordinance to rezone 808 S. Dubuque Street from CI -1 to P. Correspondence: WP asking the City Council to appoint a representative to the HACAP Board of Directors, Jean Snow of Elderly Serv- ices Agency has served in this capacity and will continue. Mono from the Civil Service Cannis- sim submitting a certified list of applicants for the position of Maintenance Abrker I/Refuse Division. Karen Kubby re University of Iowa sever rates; payment of sales tax election; airport funding; IIIAG monies; 1990 census; and Official Potions January 26, 1988 Page 2 physical arrangement for informal meetings. Riverfront Ccimissicn Chairperson re proposed budget. Application for Use of Streets and Public Grounds: Kristina MONeish for permission to picket the Done Goldman Clinic on Friday, 1/22/88, fren 9:00 a.m. to 12:00 noon, approved. The Mayor declared the motion carried and repeated the public hearings as set. Moved and seconded to set a public hearing for 2/9/88, on an ordinance to rezone Lots 20, 21, 50-54 Bailey & Beck's Addition on the former Hasrd Street right-of-asy, property on Highway 1 West formerly owned by the Im Department of Transportation, from RS -8 and P to CI -1. The Mayor declared the motion carried. Moved and seconded to set a public hearing for 2/9/8B, on an anendrernt to the Zoning Ordinance to permit canopies over gas pumps in the required front yard. The Mayor declared the motion carried. A public hearing was held on an ordinance re- garding storage of special vehicles. Moved and seconded to continue the public hearing to 2/23/88. The Mayor declared the motion carried, A public hearing was held on an ordinance to anend portions of the Zoning Ordinance regarding off-street parking requirements. Moved and seconded that the ordinance to amend portions of the Zoning Ordinance regarding the off-street parking requirements, be given first vote for passage. The Mayor declared the motion carried. Moved and seconded that ORD. 88-3360, REZONING AN APPROXIMATE 1.8 ACRE TPACT LOCATED EAST OF BOYR I STREET AND NORTH OF OLYMPIC CIRCLE FRDd I-1, G90M INDUSTRIAL, TO CI -1, INTENSIVE CCI+ERCIAL, be passed and adopted. Moved and seconded that ORD. ED -3361, REZONING FRDd RS -5 TO RS -8 PROPERTY LOCATED AT 612 AND 620 KIRKWOOO AVEME AND FROM P TO RS -8 PROPERTY LOCATED AT THE CORER OF KIRIdJ000 AVENIE AND DODGE SlF€EF, be passed and adopted. Moved and seconded that ORO. 88-3362, VACATING A PORTION OF CLINTON STREET ABUTTING TIE SITE OF THE NATIONAL URD AR4ORY, be passed and adopted. Moved and seconded to adopt RES, BB -14, ADOPTING AN ADDEND,M TO a 1983 COMPROESIVE PAM UPDATE WHICH ADDRESSES LEVELOMNI PROPOSALS OUT OF SE- aIENCE WITH THE GROWTH MANAGDN1" POLICY ESPOUSED IN 11E CD4aFETEMSIVE PLAN IPOATE. Moved and seconded to adopt M. 88-15, AMENDING THE 1983 COMPREHENSIVE PLAN UPDATE TO RECLASSIFY TIE LAD USE DESIGNATION OF A TRACT WWN AS SOUTHWEST ESTATES WHICH IS LOCATED WITHIN THE CORPORATE LIMITS Official Actions January 26, 1988 Page 3 OF IOWA CITY, NORTH OF MARET RYD AAD EAST OF SLOWAER ROAD FROM AGRIWLW/R1RAL RESIDENTIAL TO RESIDENTIAL AT A DENSITY OF 2-8 D&LLIN13 (NITS PER ACRE. A public hearing was held on an ordinance to rezone 84.73 acres known as Southwest Estates from ID -RS, Interim Development/Single-Family Residen- tial, and RR -1, Rural Residential to RS -5, Law Density Single -Family Residential, subject to condi- tions. John Cruise, attorney for owner Frank Eicher, requested Council consider revising the conditional zoning agreement. Moved and seceded that the ordinance amending the Zoning Ordinance by changing the use regulations of an 84.73 acre tract known as Southwest Estates, be given first vote for passage. The Moya declared the motion carried. Moved and seconded to adopt RFS. 88-16, APPRDV- ING THE EXTENSION OF WEBER STREET. Moved and seconded to adopt RES. 88-17, APPROV- ING TIE PRELIMNARY LARGE SCALE NON-RESIDENTIAL DEVELOPMENT (LSAT) R -M FOR METRO PAVERS, INC., A 7.33 ACRE CONTRACTOR YARD AND CONCRETE BATCH RJWT LOCATED AT 1722 STEVENS DRIVE. A public hearing was held to receive citizen convents on the Revised Tenant Assistance Policy for the Iowa City Rental Rehabilitation Program. The following people appeared: Housing Commission mmbers: Gary Watts and Mary Jo Streb; Committee on Camunity Needs umber: Karen Kubby; Jim St. John, 735 Keswick Drive; Anna Wagner, P.O. Box 164. Cathy Johnson, Ferson Avenue, requested Council consideration of additional police in the FY89 budget. The Mayor announced the following vacancy: Broadband Telecomunication Cann. - one vacancy for an unexpired term ending 3/13/89. This appoinbrent will be mode at the 3/8/88 meeting of the City Council. Moved and seconded to make the following ap- pointments: Norwood C. Louis, 500 Foster Rd., to the Civil Service Cam. for a six-year term ending 4/1/94; Mary McMurray, 1201 Sejmwr, to the Board of Trustees for Police and Fire Retirement for four- year tears ending 4/1/92; Pat Foster, 1020 Keokuk, re -appointed to the Airport Camp. for a six-year term ending 3/1194; John Scott, 20 Evans Street and Douglas Russell, 729 Kinball Rd. (imrediate appoint- ment), to the Historic Preservation Carm. for three- year terns ending 3/29/91. The Mayor declared the nation carried. Official Actions January 26, 1938 Page 4 Moved and seconded to concur with the recarmnen- daticn of the Design Review Comiittee that the City Council approve the awning proposal for the Lenoch and Cilek Miall Project, 130 South Dubuque Street. The Mayor declared the motion carried. Recomieda- tions of the llroadband Telecammnications Carmission noted: (1) that the Council add $300.00 to line item 6130 to support a special population training program to be conducted in conjunction with the (CPC's) regular access video training workshop; (2) that the Council approve the FY89 cable TV budget, as revised; (3) that the cable TV budget renin as proposed and that any needed funds to pay City. Heritage lawsuit court fees be sought outside the approval current line item. Moved and seconded to adopt RES. 88-18, APPROV- ING AN AGMKNT WITH THE IOWA STATE DEPARTMENT OF ECONOMIC DEVELOFMFM FOR IOWA DERGENCY SHELTER GRANTS PROGRAM SIJPPL94NTAL FLNDING. Moved and seconded to place on file and approve the Tax Exemption Certificate for the General Obli- gation Bond Issue. The Mayor declared the ration carried. Moved and seconded to adopt RES. 88-19, AUDiOR- IZING AVD PROVIDING FOR TIE ISSl1At8E OF $1,260,000 GEPERAL OBLIGATION BUS AND LEVYING A TAX TO PAY SAID BONDS. Moved and seconded that the ordinance amending Chapter 31, Article V, Division 3, "Ice and Snow Koval" of the Code of Ordinances of the City of Iona City, Iowa, by adding thereto a new section to be codified as Section 31-124, providing regulations for the removal of snow and ice fron private prop- erty, be given second vote for passage. The Mayor declared the motion carried. Moved and seconded to adjourn to executive session to discuss strategy with counsel in natters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the gov- ermiental body in that litigation. The Mbyor de- clared the motion carried and adjourned to executive session 9:40 p.m. A more complete description of Council activi- ties is on file in the office of the City Clerk. s/JOHN MCOONAID, MAYOR /,g- s/MARLA� aK. &Mc"o IT CLgly�K J Submitted far publication w22/4/88 COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES January 26, 1988 Iowa City Council, reg. mtg., 1/26/88, 7:30 P.M. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Courtney, Dickson, Horowitz, Larson, McDonald, Strait, Absent: Ambrisco. Staffinembers present: Atkins, Helling, Timmins, Karr, Vitosh, Moen, Milkman, Seydel, Boothroy, Cain. Council minutes tape recorded on Tape 88-C4, Side 1, 402 -End, Side 2, 1 -End; 88-C10, Side 1, 1 -End, Side 2, 1-28. The Mayor proclaimed February 1988 as BLACK HISTORY MONTH; February 7-13, 1988, as VOCATIONAL EDUCATION WEEK; February 1-7, 1988, as ENERGY CONSERVATION WEEK. The Mayor noted the additions to the Consent Calendar. Moved by Courtney, seconded by Strait, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Council Actions of the regular meeting of 1/12/88, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Design Review Comm. -12/17/87; P&Z Comm. - 12/17/87, 1/7/88; Housing Comm. - 12/8/87; Broadband Telecomm. Comm. - 11/17/87, 12/22/87. Permit Motions: Approving a Class C Beer Permit for Clyde R. Seaton dba Seaton's Cash & Carry Market, 1331 Muscatine Avenue. Approving a Class C Liquor License for James A. Mondanaro dba Givanni's Italian Cafe, 109 E. College. Approving a Class C Beer Permit for Ann Chong dba Chong's Super Market, 409 S. Gilbert Street. Approving a Class C Liquor License for Douglas A. Tvedt dba The Air- liner, 22 S. Clinton Street. Approving a Liquor License refund for Hollywood's, 1134 S. Gilbert Street. Approving an application for transfer of a liquor license for Claret & Friends, 212 E. Market Street. Motions: Approving disbursements in the amount of $4,298,772.84 for the period of 12/1 thru 12/31/87, as recommended by the Finance Director, subject to audit. Resolutions: RES. 88-13, Bk. 97, p. 13, ACCEPTING THE WORK FOR THE PARKING RAMP "A" MAINTENANCE AND REPAIRS PROJECT. Setting Public Hearings: Authorizing publication of a notice and to set a public hearing for 3/8/88, on Iowa City Transit's FY89 Iowa DOT State Transit Assistance Application. To set a public hearing for 2/9/88, on an ordinance to rezone 808 S. Dubuque Street from CI -1 to P. Correspondence: HACAP asking the City Council to appoint a repre- sentative to the HACAP Board of Directors, Jean Snow of Elderly Services Agency has served in this capacity and will continue. Memo from the Civil Service Comnission submitting a certified list of a Minutes Council Activities January 26, 1988 Page 2 applicants for the position of Maintenance Worker I/Refuse Division. Karen Kubby re University of Iowa sewer rates; payment of sales tax election; airport funding; UDAG monies; 1990 census; and physical arrangement for informal meetings. Riverfront Commission Chairperson re proposed budget. Application for Use of Streets and Public Grounds: Kristina McNeish for permission to picket the Emma Goldman Clinic on Friday, 1/22/88, from 9:00 a.m, to 12:00 noon, approved. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the motion carried and repeated the public hearings as set. Moved by Dickson, seconded by Horowitz, to set a public hearing for 2/9/88, on an ordinance to rezone Lots 20, 21, 50-54 Bailey d Beck's Addition on the former Howard Street right-of-way, property on Highway 1 West formerly owned by the Iowa Department of Transportation, from RS -8 and P to CI -1. The Mayor declared the motion carried, 6/0, Ambrisco absent. Moved by Courtney, seconded by Strait, to set a public hearing for 2/9/88, on an amendment to the Zoning Ordinance to permit canopies over gas pumps in the required front yard. The Mayor declared the motion carried, 6/0, Ambrisco absent. A public hearing was held on an ordinance regarding storage of special vehicles. Moved by Courtney, seconded by Strait, to continue the public hearing to 2/23/88. The Mayor declared the motion carried, 6/0, Ambrisco absent. A public hearing was held on an ordinance to amend portions of the Zoning Ordinance regarding off-street parking requirements. No one ap- peared. Moved by Horowitz, seconded by Courtney, that the ordinance to amend portions of the Zoning Ordinance regarding the off-street parking require- ments, be given first vote for passage. Affirmative roll call vote unani- mous, 6/0, Ambrisco absent. The Mayor declared the motion carried. Moved by Courtney, seconded by Horowitz, that ORD. 88-3360, Bk. 29, p. 2, REZONING AN APPROXIMATE 1.8 ACRE TRACT LOCATED EAST OF BOYRUM STREET AND NORTH OF OLYMPIC CIRCLE FROM I-1, GENERAL INDUSTRIAL, TO CI -1, INTEN- SIVE COMMERCIAL, be passed and adopted. Affirmative roll call vote unani- mous, 6/0, Ambrisco absent. The Mayor declared the ordinance adopted. Moved by Dickson, seconded by Strait, that ORD. 88-3361, Bk. 29, p. 3, REZONING FROM RS -5 TO RS -8 PROPERTY LOCATED AT 612 AND 620 KIRKWOOD AVENUE AND FROM P TO RS -8 PROPERTY LOCATED AT THE CORNER OF KIRKWOOD AVENUE AND DODGE STREET, be passed and adopted. Affirmative roll call vote unani- mous, 6/0, Ambrisco absent. The Mayor declared the ordinance adopted. Minutes Council Activities January 26, 1988 Page 3 Moved by Dickson, seconded by Horowitz, that ORD. 88-3362, Bk. 29, p. 4, VACATING A PORTION OF CLINTON STREET ABUTTING THE SITE OF THE NATIONAL GUARD ARMORY, be passed and adopted. Affirmative roll call vote unani- mous, 6/0, Ambrisco absent. The Mayor declared the ordinance adopted. Moved by Courtney, seconded by Larson, to adopt RES. 88-14, Bk. 97, p. 14, ADOPTING AN ADDENDUM TO THE 1983 COMPREHENSIVE PLAN UPDATE WHICH ADDRESSES DEVELOPMENT PROPOSALS OUT OF SEQUENCE WITH THE GROWTH MANAGEMENT POLICY ESPOUSED IN THE COMPREHENSIVE PLAN UPDATE. Staffinember Moen pres- ent for discussion. The Mayor declared the motion carried, 4/2, with the following division of roll call votes: Ayes: Courtney, Dickson, Larson, McDonald. Nays: Horowitz, Strait. Absent: Ambrisco. Moved by Courtney, seconded by Dickson, to adopt RES. 88-15, Bk. 97, p. 15, AMENDING THE 1983 COMPREHENSIVE PLAN UPDATE TO RECLASSIFY THE LAND USE DESIGNATION OF A TRACT KNOWN AS SOUTHWEST ESTATES WHICH IS LOCATED WITHIN THE CORPORATE LIMITS OF IOWA CITY, NORTH OF ROHRET ROAD AND EAST OF SLOTHOWER ROAD FROM AGRICULTURE/RURAL RESIDENTIAL TO RESIDENTIAL AT A DENSITY OF 2-8 DWELLING UNITS PER ACRE. The Mayor declared the motion carried, 4/2, with the following division of roll call vote: Ayes: Courtney, Dickson, Larson, McDonald. Nays: Strait, Horowitz. Absent: Ambrisco. A public hearing was held on an ordinance to rezone 84.73 acres known as Southwest Estates from 10 -RS, Interim Development/Single-Family Resi- dential, and RR -1, Rural Residential to RS -5, Low Density Single -Family Residential, subject to conditions. John Cruise, attorney for owner Frank Eicher, requested Council consider revising the conditional zoning agree- ment to lower the percentage of lots that had to be platted and building permits issued to reimburse developer costs. Moved by Courtney, seconded by Dickson, that the ordinance amending the Zoning Ordinance by changing the use regulations of an 84.73 acre tract known as Southwest Estates, be given first vote for passage. Indi- vidual Councilmembers expressed their views. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the motion carried. Moved by Strait, seconded by Courtney, to adopt RES.88-16, Bk. 97, p. 16, APPROVING THE EXTENSION OF WEEBER STREET. Staffinember Moen present for discussion. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the resolution adopted. Moved by Strait, seconded by Horowitz, to adopt RES. 88-17, Bk. 97, p. 17, APPROVING THE PRELIMINARY LARGE SCALE NON-RESIDENTIAL DEVELOPMENT (LSNRD) PLAN FOR METRO PAVERS, INC., A 7.33 ACRE CONTRACTOR YARD AND CONCRETE BATCH PLANT LOCATED AT 1722 STEVENS DRIVE. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the resolution adopted. A public hearing was held to receive citizen comments on the Revised Tenant Assistance Policy for the Iowa City Rental Rehabilitation Program. The following people appeared: Housing Commission members: Gary Watts and Mary Jo Streb; Committee on Community Needs member: Karen Kubby; Jim a Minutes Council Activities January 26, 1988 Page 4 St. John, 735 Keswick Drive; Anna Wagner, P.O. Box 164; Staffinertbers Marianne Milkman and Lyle Seydel. Councilmembers were evenly divided on the issue. Cathy Johnson, Ferson Avenue, requested Council consideration of additional police in the FY89 budget. The Mayor announced the following vacancy: Broadband Telecommun- ication Comm. - one vacancy for an unexpired term ending 3/13/89. This appointment will be made at the 3/8/88 meeting of the City Council. Moved by Strait, seconded by Dickson, to make the following appoint- ments: Norwood C. Louis, 500 Foster Rd., to the Civil Service Comm. for a six-year term ending 4/1/94; Mary McMurray, 1201 Seymour, to the Board of Trustees for Police and Fire Retirement for four-year terms ending 4/1/92; Pat Foster, 1020 Keokuk, re -appointed to the Airport Comm. for a six-year term ending 3/1/94; John Scott, 20 Evans Street and Douglas Russell, 729 Kimball Rd. (immediate appointment), to the Historic Preservation Comm. for three-year terms ending 3/29/91. The Mayor declared the motion car- ried, 6/0, Ambrisco absent. Courtney raised concerns re recent newspaper editorials and articles that contained misinformation. Horowitz requested the boards and commis- sions and Council justify their votes and asked staff to support boards and commissions by giving clear direction to justify their votes in the minutes. McDonald disagreed and noted members could be contacted if a vote wasn't understood. Strait noted a letter from a group supporting a nuclear test ban and requesting Council time. The Mayor will follow-up. Dickson questioned the status of a parking restriction on Sunset and Ashley Drive. Staff will follow-up. Dickson inquired about the installa- tion of a traffic light at Sunset and Benton. The City Mgr. reported the matter was in the hands of Iowa -Illinois Gas & Electric and the City was awaiting word. Councilmembers discussed possible dates for the annual meeting with the County. Staff will follow-up. The Mayor announced the League of Municipalities was sponsoring a legislative conference day 2/25 in Des Moines. Interested Councilmembers should contact the City Man- ager's office. Moved by Courtney, seconded by Strait, to concur with the recomnenda- tion of the Design Review Committee that the City Council approve the awning proposal for the Lenoch and Cilek Mall Project, 130 South Dubuque Street. The Mayor declared the motion carried, 6/0, Ambrisco absent. Recommendations of the Broadband Telecommunications Commission noted: (1) that the Council add $300.00 to line item 6130 to support a special popu- lation training program to be conducted in conjunction with the (CPC's) regular access video training workshop; (2) that the Council approve the FY89 cable TV budget, as revised; (3) that the cable TV budget remain as proposed and that any needed funds to pay City. Heritage lawsuit court fees be sought outside the approved current line items. I Minutes Council Activities January 26, 1988 Page 5 Moved by Courtney, seconded by Strait, to adopt RES. 88-18, Bk. 97, p. 18, APPROVING AN AGREEMENT WITH THE IOWA STATE DEPARTMENT OF ECONOMIC DEVELOPMENT FOR IOWA EMERGENCY SHELTER GRANTS PROGRAM SUPPLEMENTAL FUND- ING. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the resolution adopted. Moved by Courtney, seconded by Dickson, to place on file and approve the Tax Exemption Certificate for the General Obligation Bond Issue. The Mayor declared the motion carried unanimously, 6/0, Ambrisco absent. Moved by Strait, seconded by Courtney, to adopt RES. 88-19, Bk. 97, p. 19, AUTHORIZING AND PROVIDING FOR THE ISSUANCE OF 51,260,000 GENERAL OBLIGATION BONDS AND LEVYING A TAX TO PAY SAID BONDS. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the resolu- tion adopted. Moved by Larson, seconded by Dickson, that the ordinance amending Chapter 31, Article V, Division 3, "Ice and Snow Removal" of the Code of Ordinances of the City of Iowa City, Iowa, by adding thereto a new section to be codified as Section 31-124, providing regulations for the removal of snow and ice from private property, be given second vote for passage. The City Attorney outlined the need and explained the provisions of the ordi- nance. The Mayor declared the motion carried, 4/2, with the following division of roll call vote: Ayes: Courtney, Dickson, Larson, McDonald. Nays: Strait, Horowitz. Absent: Ambrisco. Moved by Courtney, seconded by Horowitz, to adjourn to executive session to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the motion carried and adjourned to executive session 9:40 p.m. MARIAN K. KARR, CITY CLERK M JOHN MCDON LD, MAYOR COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES February 9, 1988 Iowa City Council, reg. mtg., 2/9/88, 7:30 p.m. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Courtney, Dickson, Larson, McDonald. Absent: Horowitz, Strait. Staffinembers present: Atkins, Helling, Timmins, Karr, Milkman, Seydel, Franklin, Lundell, Schmadeke, Brachtel. Council minutes tape recorded on Tape 88- C-10, Side 2, 28 -End; 88-C14, Side 1, 1 -End and Side 2, 731-707. The Mayor presented appreciation plaques to former Mayor and present Councilmember Bill Ambrisco and former Councilmembers Ernie Zuber and Larry Baker. The Mayor proclaimed February 15-19, 1988, as SERTOMA'S FREEDOM WEEK. The Mayor noted the addition to the Consent Calendar. Moved by Ambrisco, seconded by Dickson, that the following items and recommenda- tions in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Council Actions of the regular meeting of 1/26/88, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: P&Z Comm. - 1/20/88; Housing Comm. - 1/12/88. Permit Motions and Resolutions: Approving a Class C Liquor License for Motif, LTD dba Bo -James, 118 E. Washington Street. Approving a Class E Beer Permit for Hy -Vee Food Stores, Inc. dba Hy - Vee Food Store #1, 501 Hollywood Blvd. Approving a Class E Liquor License for Hy -Vee Food Stores, Inc. dba Hy -Vee Food Store #1, 501 Hollywood Blvd. Approving a Class E Liquor License for Osco Drug, Inc. dba Osco Drug Store #448, 201 S. Clinton. Approving a Class E Liquor License for Hy -Vee Food Stores, Inc. dba Drugtown #1, 521 Hollywood Blvd. Approving a Class C Liquor License for Beverly K. Nuechter dba Mike's Tap, 122 Wright Street. Approving a Class E Beer Permit for Hy -Vee Food Stores, Inc. dba Hy -Vee Food Store #3 & Drugtown #2, 1201-1221 N. Dodge Street. Approving a Class C Liquor License for R.T. Grunts Inc. dba R.T.'s, 826 S. Clinton Street. RES. 88-20, Bk. 97, p. 20, ISSUING A DANCING PERMIT. Approving a Class E Beer Permit for Hy -Vee Food Stores, Inc. dba Drugtown #1, 521 Hollywood Blvd. Approving a Class E Liquor License for Nash -Finch Company dba Econofoods #473, 1987 Broadway. Approving a Class E Beer Permit for Hy -Vee Food Stores, Inc. dba Hy -Vee Food Store #2, 310 N. First Avenue. Approving a Class E Liquor License for Hy -Vee Food Stores, Inc. dba Hy -Vee Food Store #2, 310 N. First Avenue. Approv- ing a Class E Liquor License for Walgreen Co., dba Walgreens, 1646 Sycamore. Approving a Class E Beer Permit for QuikTrip Corporation dba QuikTrip #509, 323 E. Burlington. Resolutions: RES. 88-21, Bk. 97 p. 21, APPROVING SUPPLEMENT 34 TO THE CODE OF ORDINANCES OF THE CITY OF IOWA CITY, IOWA. RES. 88- 22, Bk. 97, p. 22, ESTABLISHING POLICY FOR MICROFILMING AND DESTRUC- TION OF RECORDS AND DOCUMENTS IN THE CITY CLERK'S OFFICE. Council Activities February 9, 1988 Page 2 Setting Public Hearings: RES. 88-23, 8k. 97, p. 23, SETTING A PUBLIC HEARING ON 2/23/88, ON THE BUDGET ESTIMATE FOR THE FISCAL YEAR 7/1/88, THROUGH 6/30/89, AND THE PROPOSED THREE-YEAR FINANCIAL PLAN WHICH INCLUDES THE CAPITAL IMPROVEMENTS PROGRAM FOR FISCAL YEARS 1989-1991. Correspondence: Barbara Wagner, whose term on the Historic Preservation Commission will end 3/29/88. Johnson County Emergency Ambulance Service requesting expedited action on the rezoning of 808 South Dubuque. Memo from the Traffic Engr. regarding parking prohibition on the west side of Benton Court between Benton Street and the North end of Benton Court. Affirmative roll call vote unanimous, 5/0, Horowitz, Strait absent. The Mayor declared the motion carried and repeated the public hearing as set. A public hearing was held on an ordinance to rezone Lots 20, 21, 50- 54 Bailey and Beck's Addition and the former Howard Street right-of-way, property on Highway 1 West, formerly owned by the Iowa Department of Transportation, from RS -8 and P to CI -1 (Iowa City Landscaping Company). No one appeared. Moved by Courtney, seconded by Dickson, that the ordinance to rezone Lots 20, 21, 50-54 Bailey and Beck's Addition and the former Howard Street right-of-way, property on Highway 1 West formerly owned by the Iowa Department of Transportation, from RS -8 and P to CI -1, be given first vote for passage. Affirmative roll call vote unanimous, 5/0, Horowitz, Strait absent. The Mayor declared the motion carried. A public hearing was held on an amendment to the Zoning Ordinance to permit canopies over gas pumps in the required front yard. No one appeared. A public hearing was held on an ordinance to rezone property located at 808 South Dubuque Street from CI -1 to P (Johnson County Ambulance Service). Dave Cole, Johnson County Ambulance Service, requesting expedited action on the request. Council agreed to release the building permit as soon as possible. Moved by Ambrisco, seconded by Courtney, that the ordinance to rezone property located at 808 South Dubuque Street from CI -1 to P, be given first vote for passage. Affirmative roll call vote unanimous, 5/0, Horowitz, Strait absent. The Mayor declared the motion carried. Moved by Ambrisco, seconded by Courtney, that the ordinance to amend portions of the Zoning Ordinance regarding off-street parking require- ments, be given second vote for passage. Affirmative roll call vote unanimous, 5/0, Horowitz, Strait absent. The Mayor declared the motion carried. Moved by Ambrisco, seconded by Courtney, that the ordinance to rezone 84.73 acres known as Southwest Estates from ID -RS, Interim Develop- ment/Single-Family Residential, and RR -1, Rural Residential, to RS -5, Low w Density Single -Family Residential, subject to conditions, be given second Council Activities February 9, 1988 Page 3 vote for passage. Affirmative roll call vote unanimous, 5/0, Horowitz, Strait absent. The Mayor declared the motion carried. A public hearing was held on an application for 62 Units Section 8 Existing Housing Units (Vouchers or Certificates) and Requesting Funds. No one appeared. Mace Braverman, 503 Melrose Ave., thanked Council and staff for their help in expediting construction of the NCS office building on Boyrum. Robert Wolf, President of the Iowa City Home Builders Association, outlined previous meetings with Councilmember Courtney, the Board of Supervisors, and City staff re construction of the wastewater facility and potential of a building moratorium being imposed in the city. He urged the Council to move forward on getting all problems solved and the plant operating. The Mayor announced the following vacancies: Housing Comm. - two vacancies for three-year terms ending 5/1/91; P&Z Comm. - two vacancies for five-year terms ending 5/1/93. Council agreed to cancel the meeting of 3/22. These appointments will be made at the 4/5/88 meeting of the City Council. Councilmember Ambrisco noted the acceptance of City Clerk Marian Karr into the Academy for Advanced Education of the International Institute of Municipal Clerks. The City Mgr. noted that Council had requested more information re the Hwy. 6 By-pass signalization project. Dan Cummings, Johnson, Brickell, Mulcahy & Associates, Inc., outlined the study and the proposed system. Staffinembers Brachtel and Schmadeke present for discussion. Council directed staff to proceed with the system. City Atty. Timmins outlined individual requests from AT&T and the University of Iowa to install utilities in City streets. Council directed the City Attorney to pursue a policy charging 51004500 per year per crossing for AT&T and to develop a form of temporary licensing agreement with the University and bring back to Council. Glenn Boutelle, University Utilities Division, appeared. Moved by Dickson, seconded by Ambrisco, to endorse the 1988 Legisla- tive Priorities of the Iowa Public Transit Association, as outlined. The Mayor declared the motion carried unanimously, 5/0, Horowitz, Strait absent. Moved by Ambrisco, seconded by Dickson, to adopt RES. 88-24, Bk. 97, p. 24, AUTHORIZING THE MAYOR TO SIGN AN APPLICATION TO THE STATE OF IOWA OFFICE OF HISTORIC PRESERVATION FOR A CERTIFIED LOCAL GOVERNMENT GRANT. Affirmative roll call vote unanimous, 5/0, Horowitz, Strait absent. The Mayor declared the resolution adopted. Moved by Dickson, seconded by Ambrisco, to adopt RES. 88-25, Bk. 97, p. 25, AUTHORIZING THE EXECUTION OF AMENDATORY AGREEMENT NO. 1 TO CONSOLIDATED ANNUAL CONTRIBUTIONS CONTRACT FOR PUBLIC HOUSING. Affirma- Council Activities February 9, 1988 Page 4 tive roll call vote unanimous, 5/0, Horowitz, Strait absent. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Courtney, to adopt RES. 88-26, Bk. 97, p. 26, AUTHORIZING AND DIRECTING THE SOLICITATION OF OFFERS AND RECEIPT OF BIDS TO PURCHASE CERTAIN LAND FOR PRIVATE REDEVELOPMENT, KNOWN AS PARCEL B, C AND D LOCATED IN THE LOWER RALSTON CREEK AREA OF IOWA CITY. Staff - member Milkman present for discussion. Affirmative roll call vote unanimous, 5/0, Horowitz, Strait absent. The Mayor declared the resolu- tion adopted. Moved by Ambrisco, seconded by Courtney, to adopt RES. 88-27, Bk. 97, p. 27, AUTHORIZING THE CITY OF IOWA CITY TO IMPLEMENT REVISED REHABILITA- TION PROGRAMS FOR OWNER -OCCUPIED AND RENTAL PROPERTIES IN IOWA CITY. Staffinember Milkman present for discussion. Affirmative roll call vote unanimous, 5/0, Horowitz, Strait absent. The Mayor declared the resolu- tion adopted. Moved by Ambrisco, seconded by Dickson, to adopt RES. 88-28, Bk. 97, p. 28, DECLARING DEFAULT BY METCALF & EDDY, INC. IN THE PERFORMANCE OF ITS CONTRACT WITH THE CITY FOR THE PROVISION OF DESIGN AND PROJECT MANAGEMENT SERVICES IN CONNECTION WITH THE WASTEWATER TREATMENT PLANT SYSTEM IMPROVE- MENTS PROJECT, AND DEMANDING THE CURE THEREOF. The Mayor noted this action was the first step in the termination process and would allow time to see if problems could be worked out before actual termination of the contract. Affirmative roll call vote unanimous, 5/0, Horowitz, Strait absent. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Courtney, that the ordinance to amend the legal description of City Plaza, be given first vote for passage. Affirmative roll call vote unanimous, 5/0, Horowitz, Strait absent. The Mayor declared the motion carried. Moved by Courtney, seconded by Ambrisco, that ORD. 88-3363, Bk. 29, p. 5, AMENDING CHAPTER 31, ARTICLE V, DIVISION 3, "ICE AND SNOW REMOVAL," OF THE CODE OF ORDINANCES OF THE CITY OF IOWA CITY, IOWA, BY ADDING THERETO A NEW SECTION TO BE CODIFIED AS SECTION 31-124, PROVIDING REGULA- TIONS FOR THE REMOVAL OF SNOW AND ICE FROM PRIVATE PROPERTY, be passed and adopted. Affirmative roll call vote unanimous, 5/0, Horowitz, Strait absent. The Mayor declared the ordinance adopted. Moved by Ambrisco, seconded by Dickson, to adjourn 9:10 p.m. The Mayor declared the motion carried, 5/0, Horowitz, Strait absent. HN MCDONALD, OR MAYOR MARIAN K. KARR, CITY CLERK City Council Budget Review Session February 2, 1988 CITY COUNCIL BUDGET SESSION February 2, 1988 at 6:35 p.m. in the Council Chambers. Mayor John McDonald presiding. COUNCIL PRESENT: Larson, Horowitz, Ambrisco, McDonald, Courtney, Dickson. COUNCIL ABSENT: Strait. STAFF PRESENT: Atkins, Karr, Kimble, Vitosh, Penney, Helling, Timmins. TAPE RECORDING: Reel 88-11, Side 1, 1 -End, Side 2, 1 -End; Reel 88-12, Side 1, 1 -End, Side 2, 1-115. Council briefly discussed the seating and table arrangement used during informal Council discussions. McDonald explained Council is scheduled to set public hearing on the budget February 9 and hold that public hearing February 23, 1988. CITY FINANCIAL SUPPPORT - AID TO AGENCIES: McDonald stated Council received information regarding Aid to Agencies. McDonald explained he and Dickson met with County and United Way represen- tatives to discuss the budget and are recommending the City budget $207,500 for Aid to Agencies. In response to Ambrisco, Penney stated $195,509 was budgeted for the current year. Penney explained the Domestic Violence Project requested additional funds to increase their child worker from a half time position to a full time position. Penney noted the Domestic Violence Project shelter houses an average of 11 children per day who need services and supervision. In response to Courtney, Penney stated the Emergency Shelter grant monies are restricted to shelter based services such as carpeting, kitchen ventilation and utility bills. Penney stated additional funding is recommended for Willow Creek to establish services at Cedarwood; by utilizing Willow Creek, needed services could be offered to Cedarwood without creating a new administrative structure; and increased child abuse reports and police calls have demonstrated a need for human services in that area. Penney said the joint committee on human service funding will approach Cedarwood owners requesting them to participate in the funding of the outreach worker position and to contribute office space for the outreach worker. In response to Ambrisco, Atkins said the recommendation to increase the Aid to Agencies budget by approximately $4,000 could be funded out of the City's contingency fund and the two projected years could be adjusted accordingly. In response to Ambrisco, McDonald said the recommended level of funding to MECCA was restored to $lo,000. Horowitz inquired about the emergency shelter funding. Penney explained the City has had a policy the last few years to not fund new agencies and has been able to obtain emergency shelter grant monies for DVP and Emergency Housing Shelter. Penney stated 15%, of the Emergency Shelter grant can be used for salaries. Courtney asked why the City's portion of funding to MECCA was increased from the recommended $9,000 to $10,000. McDonald explained $10,000 was recommended because of the work MECCA has done in the rnmmunity. Courtney inquired about the agency rankings and importance of services. Penney stated several factors and questions, such as how important local funding is to the agency, are considered and the rankings are a measurement among high quality services. r-, Budget Review Session February 2, 1088 Page 2 As an example, Penney explained school children aid program is admini- stered by two school nurses and the money is used to fund identified needs of school children. Penney said there is no paid staff in that program and, therefore, the program is ranked very high. Penney stated the agencies' budgets are scrutinized and there is tremendous intra -agency cooperation. Horowitz asked if the University contributed to the geriatric dental program. Penney explained the geriatric dental program is funded locally by United Way and the University offers a student rate and eliminates any year end negative balances. Penney stated the University contributes space to the Rape Victim Advocacy Program and several agencies get some monies from student senate. Council accepted the recommendations as proposed. POLICE ACCREDITATION: Horowitz said the accreditation process would increase self esteem in the Police Department. Larson suggested deferring funding until next year. Councilmembers discussed the need for accreditation. ATkins said he would Prepare background information about the accreditation process. Ambrisco asked if there may be funds like the Exxon overcharge money available to Police Departments for accreditation programs. HOUSING INSPECTOR VACANCY: Atkins said a number of issues have been raised about the Housing Inspec- tion program. The City received a letter from the apartment association requesting a three to four year inspection cycle. If Council did not fill the Housing Inspector position the two year inspection cycle would need to be changed, and the tenants association has not been contacted. Atkins said compliance is a critical issue and that safe, sanitary, decent housing is a major community goal. Ambrisco complained about the system enforcementof stated the timeframe dfor ereinspectionsrent levlsosh uldsibe changed. Atkinsunoted that Iowa City has an excellent compliance with respect to the Housing Code and advocated rehab housing programs as means of not only improving saihousing stock, but expanding the tax base. In response to Larson, Atkins Ambrisco the Csuggestecan de hat rform athe a Position housing beld gram vacantwith andcurrent additional efficiencies be developed in that department. Atkins stated his depart- ment could be included in this year's program analysis policy. Council - members discussed the need for the Housing Inspector position, Council agreed to not fill the position at this time. SENIOR CENTER: Atkins stated that Strait raised concerns that there are few programs scheduled in the late afternoons at the Senior Center. McDonald said that Strait wanted to discuss programming to increase use of the Senior Center. Atkins explained that the Senior Center is studyingthe possibility of using University work study program to provide additional service needs. Horowitz said that a work study position mayrequire additional ad- ministration. Council agreed that the work study position should be pursued. Budget Review Session Feourary 2, 1988 Page 3 CIVIC CENTER ELEVATOR: Atkins stated that it would cost an estimated $50,000 to install a small lift. Vitosh explained that the lift would make the men's restroom accessible but not the women's and the west side of the building/Police station would not be accessible. Atkins stated that he has reviewed the original Civic Center renovation plan and there are far less expensive alternatives to the original $4 million plan. Atkins said he could develop a list of issues to address the Civic Center redesign. In response to Ambrisco, Timmins stated accessibility would be required if the building is remodeled. Council agreed that $50,000 should not be spent on a Civic Center lift. Atkins said that he will prepare an outline addressing Civic Center redesign. ANIMAL CONTROL VACANCY: McDonald asked if it was necessary to fill the open position prior to the opening of the new facility. Atkins said no. Atkins said the part-time employees could be utilized to do routine tasks at the facility. TRANSIT SUBSIDY/EQUIPMENT REPLACEMENT RESERVE: Atkins stated the transit subsidy includes $75,000 for bus replacement program. The assumption is being made that the City would set aside $75,000 annually to replace two buses. Horowitz stated the decision needs to be made whether to continue support of the bus system. Larson stated it is the responsibility of the City to maintain a bus system. Council - members discussed the bus system. Courtney requested studies done on specific bus routes including ridership figures. Horowitz stated that other strategies should be developed. McDonald said a new review of the bus system could be initiated. In response to Larson, Atkins stated that $10,000 to $12,000 is being spent on advertising. There are plans to locate a new kiosk with transit information at Old Capitol Mall. Council - members agreed to not budget $75,000 in the bus replacement reserve fund this year. EQUIPMENT REPLACEMENT RESERVE - FIRE: Atkins stated that a fire engine/pumper truck needs to be replaced in three years. Vitosh stated the Fire Department has established a 15 -year equipment replacement schedule. Vitosh stated the replacement schedule is longer than industry standards. Council and staff discussed repair of the fire equipment. Vitosh noted that some parts are obsolete and cannot be obtained. Atkins stated that some type of depreciation for fire equipment is needed. Council agreed to fund the equipment replacement reserve: $50,000 in FY89, $75,000 in FY90 and $80,000 in FY91. REPAYMENT OF LOANS FROM RESERVES: Council agreed to the schedule for repayment of loans from the reserves except for the Recreation fund. Council agreed the loan should not be repaid to the Recreation fund in FY89. Budget Review Session February 2, 1988 Page 4 Atkins reported the new tax valuations generated an additional 521,000 in revenues. Atkins summarized that the Council decided to reduce the budget as follows: Police accreditation - $75,000 Recreation facility $20,000 $12,000 Transit equipment replacement - Fire equipment replacement - $12,000 Atkins said $4,000 for increased funding to Aid to Agencies would come from the contingency fund. LIBRARY INCREASED STAFFING: McDonald stated the Library has requested additional staff. Councilmem- bers discussed support for additional library staff. Horowitz said that she has problems with increasing staffing without considering a retraining program for staff that are laid off. Horowitz said that she would like to see a commitment by the City to retraining and suggested a matching fund program with AFSCME labor union. same way two and In response to Horowitz, Atkins said the one-half positions are added to the Library, the six Positions are being reduced and are not budgeted for in future years. Dickson said some of the positions were reduced because of the local option tax did not pass. Atkins stated that recommendations made regard- ing staff reductions were made because there was not the work for those Positions. Karen Kubby noted Council's good discussion could be attributed to the seating arrangement. REDUCTION IN STREET OVERLAY: McDonald said the street overlay program has helped to maintain streets in Iowa City. Atkins said the State Legislature is giving serious considera- tion to a gas tax increase and those monies could be used for the streets program. Ambrisco reported the 400 block of N. Governor needed street repair. Council agreed with the proposed reduction in the street overlay program. TELECOMMUNICATIONS COMMISSION LEGAL FEES: Council turned down Telecommunications Commission's request to use the City's general fund to pay legal fees from the Heritage Cable lawsuit. DISCUSSION: Atkins said the budget changes decided upon by Council would reduce the property tax rate increase from 7.97 to 7.17, change the next two years to 1.5% and 2.6%, and change the annualized amount over the three years to 3.8%. In response to Horowitz, Atkins said administrative salaries are reviewed annually. Larson clarified that he will support the proposed $20,000 for administrative salary increases but will study those raises when the Budget Review Session February 2, 1988 Page 5 salary increase decisions are made. In response to Larson, Vitosh explained the repayment of the swimming pool bond issue occurred this fiscal year and increases in the swimming pool operating costs are budgeted for in FY89. Vitosh said if the swimming pool bond issue would have failed, in FY88 there would have been a 6% increase in property tax instead of an 11.3% and property tax would be reduced by l% in FY89. McDonald said a County wide hazardous material committee is being formed and are considering developing their own budget. That committee would then levy all towns $.25 per person. Atkins stated he would obtain more information about those plans being developed by the County. In response to Ambrisco, Atkins said not many service clubs have requested information relating to the proposed budget. Larson inquired about the pure fund balance. Atkins said the balance is maintained at approximately 8% of estimated expenditures, $1.4 million. In response to Larson, Vitosh explained that as soon as the notice for the public hearing is published, the property tax levy and expenditure budget cannot be increased unless there is a republishing and a second hearing. Vitosh said the property tax levy and expenditures can be reduced but not increased. Vitosh said the City's budget needs to be certified to the State by March 15, 1988. The schedule allows Council to hold the public hearing on February 23, 1988 and Council will consider the budget for approval on March 8, 1988. Horowitz asked Council to consider a request to the Personnel Department to address the retraining program. Meeting adjourned at 9:05 PM. Joint City Council-Johnson County Board of Supervisors February 4, 1988 Joint City Council -Johnson County Board of Supervisors Meeting: February 4, 1988, 5:10 p.m. in the Iowa City/Johnson County Senior Center. Mayor John McDonald presiding. City Council: McDonald, Horowitz, Courtney, Ambrisco, Larson, Dickson. Absent: Strait. Johnson County Board of Supervisors: Sehr, Donnelly, Myers, Ockenfels, Burns. Iowa City Staff: Atkins, Helling, Karr, Smith, Timmins, Franklin. Johnson County Staff: Peters, Lilledahl. Tape-recording: Reel 88-12, Side 2, 115-End; Reel 88-13, Side 1, 1-408. ZONING ISSUES: Johnson County Ambulance Service (808 S Dubuque) McDonald stated a public hearing and first consideration are scheduled Febru- ary 9, 1988, for rezoning the property. Ambrisco raised concerns that the local media had stated Iowa City was deliberately delaying the rezoning process. Ambrisco emphasized that the City did not delay that process and said it is City Council and Planning and Zoning Commission policy to not waive readings on rezonings. Sehr said the Board of Supervisors originally thought the property did not have to be rezoned. Horowitz stated there is a need for City and County zoning staffs to work more closely. SEWER TREATMENT PLANT: Ockenfels asked the City Council to hold meetings and a public hearing for people concerned about the proposed location of the sewage treatment plant. Atkins explained he appeared before the DNR enforcement staff to present a response to a letter indicating Iowa City was in non-compliance with an administrative order. The administrative order requires Iowa City to meet certain dates relating to the construction of the sewage treatment plant. Atkins said DNR will pursue a court consent decree where Iowa City will have to submit dates certain with respect to the construction schedule. Atkins said Iowa City staff is to appear before the DNR Commission on February 16, 1988. McDonald said the City has three options and needs to make a decision soon. Ockenfels said public meetings are needed because there has been a lack of information and a lot of misinformation. Courtney emphasized the importance of the new sewage treatment facility to residents living on the east side of Iowa City. Donnelly raised objections to the proposed location of the sewage treatment plant. Atkins noted that the site must 'meet DNR approval. In response to Larson, Sehr explained the County rezoned property to allow a a $2-$3 million golfcourse and the County may be involved in litigation if they rezoned property to allow for a sewage treatment facility next to that golfcourse. Burns said the County would be ready to consider rezoning the property if the City could come to some agreement with persons affected by the proposed location of the sewage treatment facility. Myers said the area would be changed permanently by the sewage treatment facility MINUTES JOINT CITY COUNCIL -JOHNSON COUNTY BOARD OF SUPERVISORS FEBRUARY 4, 1988 PAGE 2 and special accommodations and considerations should be made. Myers said other sites and an exit south onto the KCJJ road should be considered. Courtney said the City considered several road options. The County Board of Supervisors and the City Council discussed concerns regarding the proposed sewage treatment facility location. Sehr stated concerns that the City's agricultural easement is not wide enough to provide sufficient access. Larson said the City Council is not qualified to make a legal judgment relat- ing to the inverse condemnation suit. Members of the Board of Supervisors raised concerns that the proposed sewage treatment facility would have odor problems similar to the Cedar Rapids facility. Courtney asked why the County has never voted on the rezoning issue. Sehr stated the Board of Supervisors were waiting for the Council to resolve issues relating to the sewage treat- ment facility. The Board of Supervisors and City Council continued discus- sions about the sewage treatment facility. McDonald stated Council has tried to minimize the impact of the sewage treatment facility to the area. McDonald stated that plant relocation would involve a costly and time-consum- ing redesign. LOCAL OPTION SALES TAX ELECTION BILL: Ambrisco reported that in a telephone conversation with the Dubuque County Auditor, he was told that the County pays for the cost of the County elec- tion, the City pays for the cost of a City-wide election, School District pays for the cost of a School District -wide election. Ambrisco stated that the Dubuque County is going to pay for the recent local option sales tax election. Donnelly disagreed and said the Dubuque City Council will pay the election costs. In response to Larson, members of the Board of Supervisors said that it is the County's position that the City should pay for the local option sales tax election. Myers noted that small towns cannot afford the election costs. Sehr said that the City has a moral obligation to pay the election costs. Council and the Board of Supervisors discussed the need for legislative changes relating to the payment of election costs. McDonald stated that he and Sehr have discussed the possibility of a compromise. County Attorney Patrick White stated that if the City and County are willing to compromise, he is willing to meet with City Attorney Timmins to work out elements of a compromise. McDonald stated that he will meet with Sehr to work on the compromise. Ambrisco stated the League of Municipalities should address this issue. URBAN FRINGE AGREEMENT: Franklin explained that there is a subdivision in a part of Area 4, west of Highway 1, and the subdivision is contrary to the Area 4 Agreement. Franklin said the Planning and Zoning Commission would like the Urban Fringe Committee to reconvene to discuss the area. McDonald agreed that the Urban Fringe Committee meeting be scheduled. In response to McDonald, Franklin stated Area 6 will need to be addressed once the sewer plant issue is resolved. _ ( u r MINUTES JOINT CITY COUNCIL -JOHNSON COUNTY BOARD OF SUPERVISORS FEBRUARY 4, 1988 PAGE 3 MISCELLANEOUS: Myers stated that a change in State law allows for joint investment of mu- nicipal and County funds. Atkins explained the City is already involved with a new investment trust. Atkins stated he.will forward information regarding that trust to the County. The meeting adjourned at 6:15 p.m. _T - C