HomeMy WebLinkAbout1988-02-23 Council minutesCity Council Budget Review Session
February 2, 1988
CITY COUNCIL BUDGET SESSION: February 2, 1988 at 6:35 p.m. in the Council
Chambers. Mayor John McDonald presiding.
COUNCIL PRESENT: Larson, Horowitz, Ambrisco, McDonald, Courtney, Dickson.
COUNCIL ABSENT: Strait.
STAFF PRESENT: Atkins, Karr, Kimble, Vitosh, Penney, Melling, Timmins.
TAPE RECORDING: Reel 88-11, Side 1, 1 -End, Side 2, 1 -End; Reel 88-12,
Side 1, 1 -End, Side 2, 1-115.
Council briefly discussed the seating and table arrangement used during
informal Council discussions.
McDonald explained Council is scheduled to set public hearing on the
budget February 9 and hold that public hearing February 23, 1988.
CITY FINANCIAL SUPPPORT - AID TO AGENCIES:
McDonald stated Council received information regarding Aid to Agencies.
McDonald explained he and Dickson met with County and United Way represen-
tatives to discuss the budget and are recommending the City budget
$207,500 for Aid to Agencies. In response to Ambrisco, Penney stated
$195,509 was budgeted for the current year. Penney explained the Domestic
Violence Project requested additional funds to increase their child worker
from a half time position to a full time position. Penney noted the
Domestic Violence Project shelter houses an average of 11 children per day
who need services and supervision. In response to Courtney, Penney stated
the Emergency Shelter grant monies are restricted to shelter based
services such as carpeting, kitchen ventilation and utility bills. Penney
stated additional funding is recommended for Willow Creek to establish
services at Cedarwood; by utilizing Willow Creek, needed services could be
offered to Cedarwood without creating a new administrative structure; and
increased child abuse reports and police calls have demonstrated a need
for human services in that area. Penney said the joint committee on human
service funding will approach Cedarwood owners requesting them to
participate in the funding of the outreach worker position and to
contribute office space for the outreach worker. In response to Ambrisco,
Atkins said the recommendation to increase the Aid to Agencies budget by
approximately $4,000 could be funded out of the City's contingency fund
and the two projected years could be adjusted accordingly. In response to
Ambrisco, McDonald said the recommended level of funding to MECCA was
restored to $10,000. Horowitz inquired about the emergency shelter
funding. Penney explained the City has had a policy the last few years to
not fund new agencies and has been able to obtain emergency shelter grant
monies for DVP and Emergency Housing Shelter. Penney stated 15% of the
Emergency Shelter grant can be used for salaries. Courtney asked why the
City's portion of funding to MECCA was increased from the recommended
$9,000 to $10,000. McDonald explained $10,000 was recommended because of
the work MECCA has done in the community. Courtney inquired about the
agency rankings and importance of services. Penney stated several factors
and questions, such as how important local funding is to the agency, are
considered and the rankings are a measurement among high quality services.
Budget Review Session
February 2, 1488
Page 2
As an example, Penney explained school children aid program is admini-
stered by two school nurses and the money is used to fund identified needs
of school children. Penney said there is no paid staff in that program
and, therefore, the program is ranked very high. Penney stated the
agencies' budgets are scrutinized and there is tremendous intra -agency
cooperation. Horowitz asked if the University contributed to the
geriatric dental program. Penney explained the geriatric dental program
is funded locally by United Way and the University offers a student rate
and eliminates any year end negative balances. Penney stated the
University contributes space to the Rape Victim Advocacy program and
several agencies get some monies from student senate.
Council accepted the recommendations as proposed.
POLICE ACCREDITATION:
Horowitz said the accreditation process would increase self esteem in the
Police Department. Larson suggested deferring funding until next year.
Councilmembers discussed the need for accreditation. ATkins said he would
prepare background information about the accreditation process. Ambrisco
asked if there may be funds like the Exxon overcharge money available to
Police Departments for accreditation programs.
HOUSING INSPECTOR gam:
Atkins said a number of issues have been raised about the Housing Inspec-
tion program. The City received a letter from the apartment association
requesting a three to four year inspection cycle. If Council did not fill
the Housing Inspector position the two year inspection cycle would need to
be changed, and the tenants association has not been contacted. Atkins
said compliance is a critical issue and that safe, sanitary, decent
housing is a major community goal. Ambrisco complained about the system
of enforcement for different levels of housing violations. Courtney
stated the timeframe for reinspections should be changed. Atkins noted
Code that Iowa City has an excellent compliance with respect to the Housing
d
housing stock c but expanding the tax ba es. asIn responseeans ofnto LarsonmpAtkins
Ambrisco said the City can perform a reasonable housing program with current staff.
efficiencies gbesd veloped inted that ethat sdepartmeition nthelAtkinsastated hisddepart-
ment could be included in this year's program analysis policy. Council -
members discussed the need for the Housing Inspector position. Council
agreed to not fill the position at this time.
SENIOR
Atkins stated that Strait raised concerns that there are few programs
scheduled in the late afternoons at the Senior Center. McDonald said that
Strait wanted to discuss programming to increase use of the Senior Center.
Atkins explained that the Senior Center is studying the possibility of
using University work study program to provide additional service needs.
minjstration. Council gr edstthat Position
workmastud quire additional ad.
pursued. Y position should be
Budget Review Session
Feourary 2, 1988
Page 3
CIVIC CENTER ELEVATOR:
Atkins stated that it would cost an estimated $50,000 to install a small
lift. Vitosh explained that the lift would make the men's restroom
accessible but not the women's and the west side of the building/Police
station would not be accessible. Atkins stated that he has reviewed the
original Civic Center renovation plan and there are far less expensive
alternatives to the original $4 million plan. Atkins said he could
develop a list of issues to address the Civic Center redesign. In
response to Ambrisco, Timmins stated accessibility would be required if
the building is remodeled. Council agreed that $50,000 should not be
spent on a Civic Center lift. Atkins said that he will prepare an outline
addressing Civic Center redesign.
ANIMAL CONTROL VACANCY:
McDonald asked if it was necessary to fill the open position prior to the
opening of the new facility. Atkins said no. Atkins said the part-time
employees could be utilized to do routine tasks at the facility.
TRANSIT SUBSIDY/EQUIPMENT REPLACEMENT RESERVE•
Atkins stated the transit subsidy includes $75,000 for bus replacement
program. The assumption is being made that the City would set aside
$75,000 annually to replace two buses. Horowitz stated the decision needs
to be made whether to continue support of the bus system. Larson stated
it is the responsibility of the City to maintain a bus system. Council -
members discussed the bus system. Courtney requested studies done on
specific bus routes including ridership figures. Horowitz stated that
other strategies should be developed. McDonald said a new review of the
bus system could be initiated. In response to Larson, Atkins stated that
$10,000 to $12,000 is being spent on advertising. There are plans to
locate a new kiosk with transit information at Old Capitol Mall. Council -
members agreed to not budget $75,000 in the bus replacement reserve fund
this year.
EQUIPMENT REPLACEMENT RESERVE - FIR
Atkins stated that a fire engine/pumper truck needs to be replaced in
three years. Vitosh stated the Fire Department has established a 15 -year
equipment replacement schedule. Vitosh stated the replacement schedule is
longer than industry standards. Council and staff discussed repair of the
fire equipment. Vitosh noted that some parts are obsolete and cannot be
obtained. Atkins stated that some type of depreciation for fire equipment
is needed. Council agreed to fund the equipment replacement reserve:
$50,000 in FY89, $75,000 in FY90 and $80,000 in FY91.
REPAYMENT OF LOANS FROM RESERVES:
Council agreed to the schedule for repayment of loans from the reserves
except for the Recreation fund. Council agreed the loan should not be
repaid to the Recreation fund in FY89.
Budget Review Session
February 2, 1988
Page 4
Atkins reported the new tax valuations generated an additional $21,000 in
revenues. Atkins summarized that the Council decided to reduce the budget
as follows:
Police accreditation-
Transit equipment replacement _ $12+000
$75,000
Fire equipment replacement -
Recreation facility $20,000
$12,000
Atkins said $4,000 for increased funding to Aid to Agencies would come
from the contingency fund.
LIBRARY INCREASED STAFFING:
McDonald stated the Library has requested additional staff. Councilmem-
bers discussed support for additional library staff. Horowitz said that
she has problems with increasing staffing without considering a retraining
program for staff that are laid off. Horowitz said that she would like to
see a commitment by the City to retraining and suggested a matching fund
Program with AFSCME labor unionIn response to Horowitz, Atkins said the
same way two and one-half positions are added to the Library, the six
Positions are being reduced and are not budgeted for in future years.
Dickson said some of the positions were reduced because of the local
option tax did not pass. Atkins stated that recommendations made regard-
ing staff reductions were made because there was not the work for those
Positions.
Karen Kubby noted Council's good discussion could be attributed to the
seating arrangement.
REDUCTION IN STREET OVERLAY-
McDonald
VER Av
McDonald said the street overlay program has helped to maintain streets in
Iowa City. Atkins said the State Legislature is giving serious considera-
tion to a gas tax increase and those monies could be used for the streets
program. Ambrisco reported the 400 block of N. Governor needed street
repair. Council agreed with the proposed reduction in the street overlay
program.
TELECOMMUNICATIONS COMMISSION IEGAL FEES
Council turned down Telecommunications Commission's request to use the
City's general fund to pay legal fees from the Heritage Cable lawsuit.
IS USSIO :
Atkins said the budget changes decided upon by Council would reduce the
property tax rate increase from 7.9% to 7.1%, change the next twoyears to
1.5% and 2.6%, and change the annualized amount over the three years to
3.8%.
In response to Horowitz, Atkins said administrative salaries are reviewed
annually. Larson clarified that he will support the proposed $20,000 for
administrative salary increases but will study those raises when the
Budget Review Session
February 2, 1988
Page 5
salary increase decisions are made. In response to Larson, Vitosh
explained the repayment of the swimming pool bond issue occurred this
fiscal year and increases in the swimming pool operating costs are
budgeted for in FY89. Vitosh said if the swimming pool bond issue would
have failed, in FY88 there would have been a 6% increase in property tax
instead of an 11.3% and property tax would be reduced by 1% in FY89.
McDonald said a County wide hazardous material committee is being formed
and are considering developing their own budget. That committee would
then levy all towns $.25 per person. Atkins stated he would obtain more
information about those plans being developed by the County.
In response to Ambrisco, Atkins said not many service clubs have requested
information relating to the proposed budget.
Larson inquired about the pure fund balance. Atkins said the balance is
maintained at approximately BY of estimated expenditures, $1.4 million.
In response to Larson, Vitosh explained that as soon as the notice for the
public hearing is published, the property tax levy and expenditure budget
cannot be increased unless there is a republishing and a second hearing.
Vitosh said the property tax levy and expenditures can be reduced but not
increased. Vitosh said the City's budget needs to be certified to the
State by March 15, 1988. The schedule allows Council to hold the public
hearing on February 23, 1988 and Council will consider the budget for
approval on March 8, 1988.
Horowitz asked Council to consider a request to the Personnel Department
to address the retraining program.
Meeting adjourned at 9:05 PM.
I
Joint City Council -Johnson County Board of Supervisors
February 4, 1988
Joint City Council -Johnson County Board of Supervisors Meeting: February 4,
1988, 5:10 p.m. in the Iowa City Johnson County Senior Genter. Mayor John
McDonald presiding.
City Council: McDonald, Horowitz, Courtney, Ambrisco, Larson, Dickson.
Absent: Strait.
Johnson County Board of Supervisors: Sehr, Donnelly, Myers, Ockenfels,
Burns.
Iowa City Staff: Atkins, Helling, Karr, Smith, Timmins, Franklin.
Johnson County Staff: Peters, Lilledahl.
Tape-recording: Reel 88-12, Side 2, 115 -End; Reel 88-13, Side 1, 1-408.
ZONING ISSUES:
Johnson County Ambulance Service (808 S. Dubuque)
McDonald stated a public hearing and first consideration are scheduled Febru-
ary 9, 1988, for rezoning the property. Ambrisco raised concerns that the
local media had stated Iowa City was deliberately delaying the rezoning
process. Ambrisco emphasized that the City did not delay that process and
said it is City Council and Planning and Zoning Commission policy to not
waive readings on rezonings. Sehr said the Board of Supervisors originally
thought the property did not have to be rezoned. Horowitz stated there is a
need for City and County zoning staffs to work more closely.
SEWER TREATMENT PLANT:
Ockenfels asked the City Council to hold meetings and a public hearing for
people concerned about the proposed location of the sewage treatment plant.
Atkins explained he appeared before the DNR enforcement staff to present a
response to a letter indicating Iowa City was in non-compliance with an
administrative order. The administrative order requires Iowa City to meet
certain dates relating to the construction of the sewage treatment plant.
Atkins said DNR will pursue a court consent decree where Iowa City will have
to submit dates certain with respect to the construction schedule. Atkins
said Iowa City staff is to appear before the DNR Commission on February 16,
1988. McDonald said the City has three options and needs to make a decision
soon. Ockenfels said public meetings are needed because there has been a
lack of information and a lot of misinformation. Courtney emphasized the
importance of the new sewage treatment facility to residents living on the
east side of Iowa City. Donnelly raised objections to the proposed location
of the sewage treatment plant. Atkins noted that the site must meet ONR
approval. In response to Larson, Sehr explained the County rezoned property
to allow a a E2 -E3 million golfcourse and the County may be involved in
litigation if they rezoned property to allow for a sewage treatment facility
next to that golfcourse. Burns said the County would be ready to consider
rezoning the property if the City could cane to some agreement with persons
affected by the proposed location of the sewage treatment facility. Myers
said the area would be changed permanently by the sewage treatment facility
MINUTES
JOINT CITY COUNCIL -JOHNSON COUNTY BOARD OF SUPERVISORS
FEBRUARY 4, 1988
PAGE 2
and special accommodations and considerations should be made. Myers said
other sites and an exit south onto the KCJJ road should be considered.
Courtney said the City considered several road options. The County Board of
Supervisors and the City Council discussed concerns regarding the proposed
sewage treatment facility location. Sehr stated concerns that the City's
agricultural easement is not wide enough to provide sufficient access.
Larson said the City Council is not qualified to make a legal judgment relat-
ing to the inverse condemnation suit. Members of the Board of Supervisors
raised concerns that the proposed sewage treatment facility would have odor
problems similar to the Cedar Rapids facility. Courtney asked why the County
has never voted on the rezoning issue. Sehr stated the Board of Supervisors
were waiting for the Council to resolve issues relating to the sewage treat-
ment facility. The Board of Supervisors and City Council continued discus-
sions about the sewage treatment facility. McDonald stated Council has tried
to minimize the impact of the sewage treatment facility to the area.
McDonald stated that plant relocation would involve a costly and time-consum-
ing redesign.
LOCAL OPTION SALES TAX ELECTION BILL:
Ambrisco reported that in a telephone conversation with the Dubuque County
Auditor, he was told that the County pays for the cost of the County elec-
tion, the City pays for the cost of a City-wide election, School District
pays for the cost of a School District -wide election. Ambrisco stated that
the Dubuque County is going to pay for the recent local option sales tax
election. Donnelly disagreed and said the Dubuque City Council will pay the
election costs. In response to Larson, members of the Board of Supervisors
said that it is the County's position that the City should pay for the local
option sales tax election. Myers noted that small towns cannot afford the
election costs. Sehr said that the City has a moral obligation to pay the
election costs. Council and the Board of Supervisors discussed the need for
legislative changes relating to the payment of election costs. McDonald
stated that he and Sehr have discussed the possibility of a compromise.
County Attorney Patrick White stated that if the City and County are willing
to compromise, he is willing to meet with City Attorney Timmins to work out
elements of a compromise. McDonald stated that he will meet with Sehr to
work on the compromise. Ambrisco stated the League of Municipalities should
address this issue.
URBAN FRINGE AGREEMENT:
Franklin explained that there is a subdivision in a part of Area 4, west of
Highway 1, and the subdivision is contrary to the Area 4 Agreement. Franklin
said the Planning and Zoning Commission would like the Urban Fringe Committee
to reconvene to discuss the area. McDonald agreed that the Urban Fringe
Committee meeting be scheduled.
In response to McDonald, Franklin stated Area 6 will need to be addressed
once the sewer plant issue is resolved.
MINUTES
JOINT CITY COUNCIL -JOHNSON COUNTY BOARD OF SUPERVISORS
FEBRUARY 4, 1988
PAGE 3
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Myers stated that a change in State law allows for joint investment of mu-
nicipal and County funds. Atkins explained the City is already involved with
a new investment trust. Atkins stated hewill forward information regarding
that trust to the County.
The meeting adjourned at 6:15 p.m.
Y
Informal Council Discussion
February 15, 1988
Informal Council Discussion: February 15, 1988, at 5:10 p.m. in the
Council Chambers in the Civic Center. Mayor John McDonald presiding.
Council Present: McDonald, Ambrisco, Strait, Courtney, Larson, Horowitz,
Dickson,
Staff Present: Atkins, Helling, Timmins, Karr, Smith, Schmadeke.
Others Present: Robert Bening, Terry Krause, Leslie Forestier, represen-
tatives of Metcalf & Eddy
Tape-recording: Reel 88-13, Side 1, 408 -End, Side 2, 1 -End; Reel 88-15,
Side 1, 1 -End, Side 2, 726-467.
McDonald stated Mr. Robert Bening, President of Metcalf & Eddy, asked for
the opportunity to meet with Councilmembers to discuss the status of the
proposed wastewater treatment facilities.
Bening introduced Terry Krause, Metcalf & Eddy Vice -President, and Leslie
Forestier, Metcalf & Eddy Administrative Assistant. Benning said Metcalf &
Eddy has designed over 400 wastewater treatment plants and has never
received technical problems relating to the process design of any of those
plants. Bening distributed a hand-out, Status Re ort and Discussion of
Options for Completion of Wastewater Faci ies mprovemen ro ramIowa
Cit Iowa, presented to Mayor John McDonald and members of the City
ounce y Robert G. Bening, Metcalf & Eddy, Inc. 15 February 1988.
Bening read the hand-out and made additional comments as follows:
OVERVIEW. Bening said the discussion will include items listed in the
overview. Bening noted that he is unaware of any situation where a plant
has undertaken a terminated contract at this stage of development.
METCALF & EDDY GOAL. Bening said the goal is to be in business to support
the client and to deliver the design and construction of high quality,
on-time wastewater facility improvements within the budgeted amount that
the City has available. Bening said Metcalf & Eddy has many clients faced
with situations similar to Iowa City relating to compliance problems.
THE SITUATION TODAY. Bening said a number of issues have not been dealt
with propery or effectively. Bening stated he would take full responsi-
bility for those problems. Courtney clarified Council has not approved
termination of the contract.
DESIGN STATUS. Bening said there have been lengthy and detailed discus-
sions and meetings to review features of the design. Bening said Metcalf
& Eddy has looked at the scope and ways to manage the process to maximize
the product within the City's budgetary ceiling.
IOWA CITY PROGRAM STATEMENT. Bening summarized the status of the design
inc u ng ma or ntercep ors, relief interceptors, south wastewater treat-
ment plant, and north wastewater treatment plant. Bening stated that the
drawings for the major interceptors are 95% complete, the specifications
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INFORMAL COUNCIL DISCUSSION
FEBRUARY 15, 1988
PAGE 2
for the interceptors have been outlined and the design has been completed
for the south and north wastewater treatment plants. Bening said that
soil borings have not been done and recommended that soil borings be
included in the bid documents. Bening said that the issues that remain
are obtaining easements and the south wastewater treatment plant site
location problem.
ESTIMATED CONSTRUCTION COST. Bening emphasized that the cost estimates
are only estimates. Bening reviewed the cost estimate history of the
project as outlined in the report. Bening explained that Metcalf & Eddy
evaluated wage rate determinates and information based on bidding in Des
Moines.
ORIGINAL PROGRAM ESTIMATES. Bening stated that the job needs to be struc-
tured to meet requirements and completed within the budget.
CURRENT CONSTRUCTION PROGRAM ESTIMATES. Bening reviewed baseline esti-
mates, cost reduction estimates, and alternative scope cost estimates.
Bening said there was probably some over -estimating. Bening asked
Councilmembers to set the cost estimating issue aside.
OVERALL PROJECT SCHEDULE. Bening note that the critical date for the
north plant compliance work is July 1, 1988. Bening stated that he be-
lieves that if work is started on the wastewater treatment plant, the
compliance date will be extended. Bening reviewed the design and con-
struction schedule as outlined in the report. Bening stated that it will
take an estimated 18 months to construct both wastewater treatment plants.
OPTIONS AVAILABLE TO THE CITY. Bening stated that he has never seen a
contract successfully terminated for default.
ANALYSIS OF OPTIONS A B C D, AND E. In response to Horowitz, Bening
explained that if there are any errors, omissions or design deficiencies
in any of the design documents, Metcalf & Eddy is liable to make good on
those documents. In response to Bening, Timmins stated that there is a
liability chain. Bening stated that Metcalf & Eddy will not guarantee a
construction price. Bening said that in each construction packet there
are things that could be set up as options and as additive or deductive
bid items. In response to Courtney, Bening said Section 12 provides for a
termination of convenience. Timmins said that Section 12 is a simple
contract provision that allows either party to terminate on 30 days notice
and leaves both parties without any further obligation or recourse against
the other party. Timmins explained that the City is currently following a
common law procedure where the City is alleging a default and demanding a
cure. If the cure is not forthcoming, the City will terminate the con-
tract for cause.
RECOMMENDED APPROACH. Bening emphasized that Metcalf & Eddy has not had
any problems in their wastewater work anywhere that arrives from technical
shortcomings.
INFORMAL COUNCIL DISCUSSION
FEBRUARY 15, 1988
PAGE 3
PROPOSED PAYMENT SCHEDULE. Bening said all of Metcalf & Eddy's contracts
include a provision or condition precedent to payment - client pays us
and we will pay the subcontractor within seven days. Bening said Metcalf
& Eddy owes local subcontractors approximately $157,000 for work that has
been completed. Bening said at the time Metcalf & Eddy delivers docu-
ments, Metcalf & Eddy would request payment on the subcontractor balance.
Bening stated Metcalf & Eddy is willing to wait for payment of the remain-
ing balance until contracts have been successfully awarded. Bening as-
sured Councilmembers that they can call him whenever there is a problem
and gave a personal commitment to manage solutions.
DISCUSSION:
Atkins said there appears to be a change in attitude by Metcalf & Eddy.
Atkins said the City has never had a major complaint about the design of
the wastewater treatment facilities other than the City cannot afford it.
Atkins stated that if Council accepts the recommendation presented by
Metcalf & Eddy, the City would be approximately $7 million short with
respect to capital financing. Atkins said the City had contracted for
$800,000 in program management, the City has spent $300,000, and the City
is not getting their money's worth from Metcalf & Eddy. Bening replied
that there has been too much verbal communication and too little effective
interchange in the planning and approval process. Bening stated that
there has been a lack of overall project documentation. Bening said that
Metcalf & Eddy will work to put discipline back into the system. Timmins
stated there has been an admission of mismanagement and that mismanagement
has delayed the project and will likely result in DNR fines. Timmins said
the City does not feel the project management fee that has been charged
has been earned. Timmins reported the DNR is asking for a $10,000 fine up
front for delays incurred to date and the City may face other fines.
Bening said it is not good to conjecture about something that has not
happened. Bening stated that if there is a demonstrable movement by the
City in the execution of the wastewater treatment plant, there may well
not be problems with the DNR.
Larson asked if Metcalf & Eddy intends to change personnel on the project
and if there is a delay in the payment schedule. Bening stated that he is
willing to insure that a team will be in place that everyone can work
with. Bening said that he will deliver the work for a guaranteed maximum
price. Timmins asked if there could be a contract addendum setting a new
payment schedule and a new course of action. Larson stated the City
Council would be hard pressed to not follow the City Manager's recommenda-
tion, McDonald stated that Council sets policy but does rely on staff
expertise. Strait suggested receiving input from City staff and Dick
Gibson. In response to Dickson, Schmadeke stated that he has not had
problems with the design except for the cost overruns. Atkins stated the
basic issue is that the city has a financing plan in place, a rate struc-
ture has been developed and now there is a $7 million cost overrun.
Atkins stated that he no longer has confidence in Metcalf & Eddy. Atkins
emphasized that the City does not have $36 million to spend on the waste-
water treatment project.
INFORMAL COUNCIL DISCUSSION
FEBRUARY 15, 1988
PAGE 4
Courtney inquired about initial guarantees of local personnel to oversee
the project. Atkins related examples of problems involving the receipt of
a Metcalf & Eddy bill for $800,000 of new cost and the changing of design
figures for the south wastewater treatment plant after they were presented
to the DNR.
Ambrisco reviewed the City's use of a blue ribbon committee, key finance
staff and a presentation to Moody's. Ambrisco asked what the City should
have done differently. Bening stated that work was not done well by all
parties involved. Bening asked the City to put one person in charge of
the project who can make decisions. Courtney said the City Manager was
hired to be in charge. Bening and Councilmembers discussed construction
cost estimations. In response to Courtney, Bening said if Iowa City
retained a new engineering firm, the other firm would need to review the
entire project to insure it is technically correct. Courtney asked if
Metcalf & Eddy would assign a local representative. Bening said he would
assign Bob Severance to the project. Courtney raised concerns regarding
the recommendation to reduce the size of pipes to be installed in the east
side of Iowa City. Bening said alternatives should be studied where there
is substantial future capacity in the design. In response to Strait,
Bening said there is a lot of future capacity in some of the sewers and
interceptors and the City should consider if 20 year, 50 year or greater
design is needed. Schmadeke stated pipe depth needs to be considered and
a 50 year or 100 year minimum should be looked at. Bening said it would
be better for the City to lay out the interceptor system to allow use of
gravity.
Strait asked what Metcalf & Eddy is prepared to do for the City. Bening
said he will assign Terry Krause to oversee the project, place Bob
Severance in Iowa City to work on the project, and give the name of their
Des Moines client to allow Iowa City to do reference checks on Metcalf &
Eddy personnel. Dickson asked if Metcalf & Eddy is willing to pay DNR
fines incurred by Iowa City. Bening said Metcalf & Eddy is unwilling to
commit to paying fines. In response to Timmins, Bening said Metcalf &
Eddy will not ask for any future design fees over and above what is re-
flected in the current contract. Timmins asked about future project
management fees. Bening said that fees are outlined in the hand-out and
include a pro rata amount of the project management fee. Bening stated
that one of the contractual commitments is to obtain the permit from the
DNR. In response to Timmins, Atkins explained the City has spent $340,000
in project management fees and approximately $500,000 has not been paid.
Atkins emphasized the City budgeted $30 million for the project and the
current proposed cost is $36 million. In response to Courtney, Atkins
stated that there appears to be reductions with respect to the original
intent of the project as well as in neighborhood sewer design. Bening
recommended bidding the north and south wastewater treatment plants as
designed but include alternatives. Bening explained the $36 million is
based on some reduction in the pipe sizing but still with substantial
future capacity. Bening emphasized the cost figures are only estimates.
In response to Courtney, Bening stated that Metcalf & Eddy is involved in
projects that are user fee financed. Horowitz said that the contract
should be followed point -by -point and an addendum to the contract is
needed.
V
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INFORMAL COUNCIL DISCUSSION
FEBRUARY 15, 1988
PAGE 5
Atkins stated that nothing should be done until a contract addendum is
prepared, the contract addendum should remove the City from the construc-
tion management responsibilities, and the money that the City has not
spent to date should remain the City's. McDonald stated that the Council
will hold discussion shortly. Timmins stated that he would be able to
present a contract addendum within two weeks. Council directed Timmins to
prepare the contract addendum.
McDonald thanked Mr. Bening for his presentation.
The meeting adjourned at 7:10 p.m.
Y
OFFICIAL COLd1CIL ACTIONS - 2/9/88
The cost of publishing the following Proceed-
ings and claims is $ . Cumulative cost
for this calendar year for said publication is
S
Iowa City Council, reg. ntg., 2r9y83, 7:30 pm.
at the Civic Center. Mayor McDonald presiding.
Councilmmbers present: Arbrisco, Courtney,
Dickson, Larson, McDonald. Absent: Horowitz,
Strait.
The Mayor presented appreciation plaques to
former Mayor and present Councilnerber Bill A ISCD
and former Cocncilnmbers Ernie Zuber and Larry
Baker.
The Mayor proclaimed February 15-19, 1983, as
SERTCHA'S FREEDOM WEEK.
Moved and seconded that the following item and
recommendations in the Consent Calendar be received,
or approved, and/or adopted as amended:
Approval of Official Council Actions of
the regular meeting of 1/26/83, as published,
subject to correction, as recomerrded by the
City Clerk.
Minutes of Boards and Commissions: P&Z
Cam. - 1/20/83; Housing Comm. - 1/12/88.
Permit Motions and Resolutions: Class C
Liquor License for Bo -James, 118 E. Washington
Street. Class E Beer Permit for Hy -Vee Food
Store #1, 501 Hollymod Blvd. Class E Liquor
License for Fry -Vee Food Store #1, 501 Ebllyvmd
Blvd. Class E Liquor License for Osco Dog
Store #448, 201 S. Clinton. Class E Liquor
License for Drgtom #1, 521 Hollywood Blvd.
Class C Liquor License for Mike's Tap, 122
Wright Street. Class E Beer Permit for Hy -Vee
Food Store #3 & Drugtom #2, 12D1-1221 N. Dote
Street. Class C Liquor License for R.T.'s, W6
S. Clinton Street. RES. 86-20, ISSUING A
DANCING PERMIT. Class E Beer Permit for
Drugtown #1, 521 Hollywood Blvd. Class E
Liquor License for Ecornofoods #473, 1987
Broadrway. Class E Beer Permit for Hy -Vee Food
Store #2, 310 N. First Avenue. Class E Liquor
License for W -Vee Food Store #2, 310 N. First
Avenue. Class E Liquor License for Walgreens,
1646 Sycamore. Class E Beer Permit for
QuikTrip #509, 323 E. Burlington.
Resolutions: RES. 83-21, APPROVING
SUPPL64M 34 To THE CODE OF CROINANCES OF THE
CITY OF IOWA CITY, IU A. RES. 88-22,
ESTABLISHING POLICY FOR MICROFILMING AND
DESIRICTION OF RECOfO6 AND OOC11 MS IN THE
CITY CLERC'S OFFICE.
Setting Public Hearings: RES. 88-23,
M SETTING A PUBLIC HEARING ON 2/23/88, ON THE
WDGET ESTIMATE FOR THE FISCAL. YEAR 7/1/86,
Official Actions
February 9, 1988
Page 2
THM 6/30/89, AND THE HOSED THREE-YEAR
FINANCIAL PLAN WHICH INCLUDES THE CAPITAL
IM%VD0ffS PROGM FOR FISCAL YEARS 1989-
1991.
Correspondence: Barbara Wagner, whose
tern on the Historic Preservation Ccnmission
will end 3/29/88. Johnson County Emergency
Ambulance Service requesting expedited action
on the rezoning of 808 South Dubuque. giro
from the Traffic Ergr. regarding parking
prohibition on the Nest side of Benton Court
between Benton Street aid the North end of
Benton Court.
The Mayor declared the notion carried.
A public hearing was held on an ordinance to
rezone Lots 20, 21, 50-54 Bailey and &rJPs Addition
and the former Hmerd Street right-of-way, property
on Highrgy 1 lost, formerly owned by the Ioa
Deparbrent of Transportation, fron IU and P to CI -
1.
Moved and seconded that the ordinance to aloe
Lots 20, 21, 50-54 Bailey and Beck's Addition and
the former Hmerd Street right-of-way, property on
Highway I Vest formerly mored by the Iaa Dgmrtmemt
of Transportation, from RS -8 and P to CI -1, be giver
first vote for passage. The Mayor declared the
motion carried.
A public hearing was held on an amendment to
the Zoning Ordinance to permit canopies over gas
pumps in the required front yard.
A public hearing was held on an ordinance to
rezone property located at 808 South Wxxlue Street
from CI -1 to P.
fled and seconded that the ordinance to rezone
property located at 808 South Dubuque Street from
CI -1 to P, be given first vote for passage. The
Mayor declared the motion carried.
Moved and seconded that the ordinance to amend
portions of the Zoning Ordinance regarding off-
street parkirg requirements, be given second vote
for passage. The Mayor declared the notion catrial.
Moved and seconded that the ordinance to ram
84.73 acres knm as Southwest Estates from ID -RS,
Interim Development,/Single-Family Residential, and
RR -1, Rural Residential, to RS -5, Law Density
Single -Family Residential, subject to corditions, be
given second vote for passage. The Mayor declared
the notion carried.
A public hearing was held on an application far
62 Units Section 8 Existing Ibusirg Units (Vouchers
or Certificates) and Requesting Funds.
The Mayor announced the following vacancies:
Housing Comm. - two vacancies for three-year term
ending 5/1/91; P8Z Cann. - two vacancies for five-
official Actions
February 9, 1986
Page 3
year terms ending 5/1/93. Council agreed to cancel
the meeting of 3/22. These appoinbrents will be
made at the 4/5/88 meeting of the City Council.
The City Mgr. noted that Council had requested
more information re the Huy. 6 By-pass signalitation
project. Ban C,unmings, Johnson, Bridell, Mnlcaty &
Associates, Inc., outlined the study and the
proposed system. Council directed staff to proceed
with the system.
City Atty. Timmns outlined individual re4rsts
from AT&T and the University of Iowa to install
utilities in City streets. Council directed the
City Attorney to pursue a policy charging $100-5500
per year per crossing for AT&T and to do,elop a firm
of tauporary licensing agrearent with the University
and bring back to Council. Glenn Boutelle, Univer-
sity Utilities Division, appeared.
Moved and seconded to endorse the 19M Legisla-
tive Priorities of the IaA Public Transit Associa-
tion, as outlined. The Mayor declared the motion
carried.
Moved and seconded to adopt RES. 88-24,
AUTHORIZING THE MAYOR TO SIM AN APPLICATION TO THE
STATE OF IOWA OFFICE OF HISTORIC PRESERVATION FOR A
CERTIFIED LOCAL GOVEIR M GRANT.
Moved and seconded to adopt RES. 88-25,
AUT oRIZING THE EXECUUTICN OF METDATORY AGREEMENT
NO. 1 TO CONSOLIDATED AN.AL CONTRIBUTIONS CONTRACT
FOR PUBLIC HOUSING.
Moved and secorded to adopt RES. 8B-26,
AIIDRIZING PAD DIRECTING 11E SOLICITATICN OF O[M
PMD RECEIPT OF BIDS TO PURCHASE CERTAIN LAD FOR
PRIVATE REDEVELOPMENT, IQJ><,MN AS PARCEL B, CMD D
LOCATED IN THE LOWER RALSTON CREEK AREA OF IOWA
CITY.
Moved and seconded to adopt RES. 88-27,
AUDDRIZING THE CITY OF IOWA CITY TO IMPLEMENT
REVISED Rf]WBILITATION PImGRPMS FOR OWNER -OCCUPIED
AND RENTAL PROPERTIES IN IOWA CITY.
Moved and seconded to adopt RFS. 83-28,
DECLARING DEFAULT BY METCALF & EMY, INC. IN THE
PERFOfAVnHCE OF ITS CONTRACT WITH THE CITY FOR THE
PROVISICN OF DESIGJ AND PROJECT M04WA YT SERVICES
IN CONNECTION WITH THE WASTEWATER TREATMENT PLANT
SYSTEM IMPROVEMENTS PROJECT, AND DEMANDING THE CUlE
THEREOF.
Moved and seconded that the ordinance to anend
the legal description of City Plaza, be given first
vote for passage. The Mayor declared the motion
carried.
Moved and secmW that DID. 88-3363, A 30ING
CHAPTER 31, ARTICLE V, DIVISION 3, "ICE AND SJ]W
REMOVAL," OF THE CODE OF ORDINANCES OF THE CITY OF
IOWA CITY, IOWA, BY ADDING THERETO A NEW SECTION TO
Official Actions
February 9, 1988
Page 4
BE CODIFIED AS SECTICN 31-124, PROVIDIM fiWT106
FOR THE REM70A1 OF M APD ICE FR04 PRIVATE
Pf YGM, be passed and adopted.
Moved and seconded to adjourn 9:10 p.m. The
Pldyor declared the notion carried.
A more complete description of Council
activities is on file in the office of the City
Clerk.
$/ l F�C0EW ' M4YOR�%�Yr Iw
KARR, sm ctEra
�d�-ca�u/ Yf 22L✓
publication 2/18/88.
s/WIAN K.
&1mitted for
COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES
February 9, 1988
Iowa City Council, reg. mtg., 2/9/88, 7:30 p.m. at the Civic Center.
Mayor McDonald presiding. Councilmembers present: Ambrisco, Courtney,
Dickson, Larson, McDonald. Absent: Horowitz, Strait. Staffinembers
present: Atkins, Melling, Timmins, Karr, Milkman, Seydel, Franklin,
Lundell, Schmadeke, Brachtel. Council minutes tape recorded on Tape 88-
C-10, Side 2, 28 -End; 88-C14, Side 1, 1 -End and Side 2, 731-707.
The Mayor presented appreciation plaques to former Mayor and present
Councilmember Bill Ambrisco and former Councilmembers Ernie Zuber and
Larry Baker.
The Mayor proclaimed February 15-19, 1988, as SERTOMA'S FREEDOM WEEK.
The Mayor noted the addition to the Consent Calendar. Moved by
Ambrisco, seconded by Dickson, that the following items and recommenda-
tions in the Consent Calendar be received, or approved, and/or adopted as
amended:
of Official
il Actions of
of
1/26/88, as 1publisshed, subject cto correction, tas rehe commendedular tby9the
City Clerk.
Minutes of Boards and Commissions: P&Z Comm. - 1/20/88; Housing
Comm. - 1/12/88.
Permit Motions and Resolutions: Approving a Class C Liquor
License for Motif, LTD dba Bo -James, 118 E. Washington Street.
Approving a Class E Beer Permit for Hy -Vee Food Stores, Inc. dba Hy -
Vee Food Store #1, 501 Hollywood Blvd. Approving a Class E Liquor
License for Hy -Vee Food Stores, Inc. dba Hy -Vee Food Store #1, 501
Hollywood Blvd. Approving a Class E Liquor License for Osco Drug,
Inc. dba Osco Drug Store #448, 201 S. Clinton. Approving a Class E
Liquor License for Hy -Vee Food Stores, Inc, dba Drugtown #1, 521
Hollywood Blvd. Approving a Class C Liquor License for Beverly K.
Nuechter dba Mike's Tap, 122 Wright Street. Approving a Class E Beer
Permit for Hy -Vee Food Stores, Inc. dba Hy -Vee Food Store #3 &
Drugtown #2, 1201-1221 N. Dodge Street. Approving a Class C Liquor
License for R.T. Grunts Inc. dba R.T.'s, 826 S. Clinton Street. RES.
88-20, Bk. 97, p. 20, ISSUING A DANCING PERMIT. Approvinga Class E
Beer Permit for Hy -Vee Food Stores, Inc. dba Drugtown #1, 521
Hollywood Blvd. Approving a Class E Liquor License for Nash -Finch
Company dba Econofoods #473, 1987 Broadway. Approving a Class E Beer
Permit for Hy -Vee Food Stores, Inc. dba Hy -Vee Food Store #2, 310 N.
First Avenue. Approving a Class E Liquor License for Hy -Vee Food
Stores, Inc. dba Hy -Vee Food Store #2, 310 N. First Avenue. Approv-
ing a Class E Liquor License for Walgreen Co., dba Walgreens, 1646
Sycamore. Approving a Class E Beer Permit for QuikTrip Corporation
dba QuikTrip #509, 323 E. Burlington.
Resolutions: RES. 88-21, Bk. 97 p. 21, APPROVING SUPPLEMENT 34
TO THE CODE OF ORDINANCES OF THE CITY OF IOWA CITY, IOWA. RES. 88-
22, Bk. 97, P. 22, ESTABLISHING POLICY FOR MICROFILMING AND DESTRUC-
TION OF RECORDS AND DOCUMENTS IN THE CITY CLERK'S OFFICE.
W
Council Activities
February 9, 1988
Page 2
Setting Public Hearings: RES. 88-23, Bk. 97, p. 23, SETTING A
PUBLIC HEARING ON 2/23/88, ON THE BUDGET ESTIMATE FOR THE FISCAL YEAR
7/1/88, THROUGH 6/30/89, AND THE PROPOSED THREE-YEAR FINANCIAL PLAN
WHICH INCLUDES THE CAPITAL IMPROVEMENTS PROGRAM FOR FISCAL YEARS
1989-1991.
Correspondence: Barbara Wagner, whose term on the Historic
Preservation Commission will end 3/29/88. Johnson County Emergency
Ambulance Service requesting expedited action on the rezoning of 808
South Dubuque. Memo from the Traffic Engr. regarding parking
prohibition on the west side of Benton Court between Benton Street
and the North end of Benton Court.
Affirmative roll call vote unanimous, 5/0, Horowitz, Strait absent. The
Mayor declared the motion carried and repeated the public hearing as set.
A public hearing was held on an ordinance to rezone Lots 20, 21, 50-
54 Bailey and Beck's Addition and the former Howard Street right-of-way,
property on Highway 1 West, formerly owned by the Iowa Department of
Transportation, from RS -8 and P to CI -1 (Iowa City Landscaping Company).
No one appeared.
Moved by Courtney, seconded by Dickson, that the ordinance to rezone
Lots 20, 21, 50-54 Bailey and Beck's Addition and the former Howard Street
right-of-way, property on Highway 1 West formerly owned by the Iowa
Department of Transportation, from RS -8 and P to CI -1, be given first vote
for passage. Affirmative roll call vote unanimous, 5/0, Horowitz, Strait
absent. The Mayor declared the motion carried.
A public hearing was held on an, amendment to the Zoning Ordinance to
permit canopies over gas pumps in the required front yard. No one
appeared.
A public hearing was held on an ordinance to rezone property located
at 808 South Dubuque Street from CI -1 to P (Johnson County Ambulance
Service). Dave Cole, Johnson County Ambulance Service, requesting
expedited action on the request. Council agreed to release the building
permit as soon as possible.
Moved by Ambrisco, seconded by Courtney, that the ordinance to rezone
property located at 808 South Dubuque Street from CI -1 to P, be given
first vote for passage. Affirmative roll call vote unanimous, 5/0,
Horowitz, Strait absent. The Mayor declared the motion carried.
Moved by Ambrisco, seconded by Courtney, that the ordinance to amend
portions of the Zoning Ordinance regarding off-street parking require-
ments, be given second vote for passage. Affirmative roll call vote
unanimous, 5/0, Horowitz, Strait absent. The Mayor declared the motion
carried.
Moved by Ambrisco, seconded by Courtney, that the ordinance to rezone
84.73 acres known as Southwest Estates from ID -RS, Interim Develop-
ment/Single-Family Residential, and RR -1, Rural Residential, to RS -5, Low
Density Single -Family Residential, subject to conditions, be given second
Council Activities
February 9, 1988
Page 3
vote for passage. Affirmative roll call vote unanimous, 5/0, Horowitz,
Strait absent. The Mayor declared the motion carried.
A public hearing was held on an application for 62 Units Section 8
Existing Housing Units (Vouchers or Certificates) and Requesting Funds.
No one appeared.
Mace Braverman, 503 Melrose Ave., thanked Council and staff for their
help in expediting construction of the NCS office building on Boyrum.
Robert Wolf, President of the Iowa City Home Builders Association,
outlined previous meetings with Councilmember Courtney, the Board of
Supervisors, and City staff re construction of the wastewater facility and
potential of a building moratorium being imposed in the city. He urged
the Council to move forward on getting all problems solved and the plant
operating.
The Mayor announced the following vacancies: Housing Comm. - two
vacancies for three-year terms ending 5/1/91; P&Z Comm. - two vacancies
for five-year terms ending 5/1/93. Council agreed to cancel the meeting
of 3/22. These appointments will be made at the 4/5/88 meeting of the
City Council.
Councilmember Ambrisco noted the acceptance of City Clerk Marian Karr
into the Academy for Advanced Education of the International Institute of
Municipal Clerks.
The City Mgr. noted that Council had requested more information re
the Hwy. 6 By-pass signalizationproject. Dan Cummings, Johnson,
Brickell, Mulcahy & Associates, Inc., outlined the study and the proposed
system. Staffinembers Brachtel and Schmadeke present for discussion.
Council directed staff to proceed with the system.
City Atty. Timmins outlined individual requests from AT&T and the
University of Iowa to install utilities in City streets. Council directed
the City Attorney to pursue a policy charging $100-5500 per year per
crossing for AT&T and to develop a form of temporary licensing agreement
with the University and bring back to Council. Glenn Boutelle, University
Utilities Division, appeared.
Moved by Dickson, seconded by Ambrisco, to endorse the 1988 Legisla-
tive Priorities of the Iowa Public Transit Association, as outlined. The
Mayor declared the motion carried unanimously, 5/0, Horowitz, Strait
absent.
Moved by Ambrisco, seconded by Dickson, to adopt RES. 8B-24, Bk. 97,
p. 24, AUTHORIZING THE MAYOR TO SIGN AN APPLICATION TO THE STATE OF IOWA
OFFICE OF HISTORIC PRESERVATION FOR A CERTIFIED LOCAL GOVERNMENT GRANT.
Affirmative roll call vote unanimous, 5/0, Horowitz, Strait absent. The
Mayor declared the resolution adopted.
Moved by Dickson, seconded by Ambrisco, to adapt RES. 88-25, Bk. 97,
p. 25, AUTHORIZING THE EXECUTION OF AMENDATORY AGREEMENT NO. I TO
CONSOLIDATED ANNUAL CONTRIBUTIONS CONTRACT FOR PUBLIC HOUSING. Affirma-
Council Activities
February 9, 1988
Page 4
tive roll call vote unanimous, 5/0, Horowitz, Strait absent. The Mayor
declared the resolution adopted.
Moved by sco, seconded by
P. 26, AUTHORIZING �AND DIRECTING THE CSOLICITATION ourtney, to aOFpOFFERS AND t RES. 2RECEIPT6 Bk.9OF
BIDS TO PURCHASE CERTAIN LAND FOR PRIVATE REDEVELOPMENT, KNOWN AS PARCEL
B, C AND D LOCATED IN THE LOWER RALSTON CREEK AREA OF IOWA CITY. Staff -
member Milkman present for discussion. Affirmative roll call vote
unanimous, 5/0, Horowitz, Strait absent. The Mayor declared the resolu-
tion adopted.
Moved by Ambrisco, seconded by Courtney, to adopt RES. 88-27, Bk. 97,
p. 27, AUTHORIZING THE CITY OF IOWA CITY TO IMPLEMENT REVISED REHABILITA-
PROPERTIES IN IOWA CITY.
Staffinemberr Milkman WNER-
TION PROGRAMS FOROpre entCforEdisc D siion. Affirmative roll ccall vote
unanimous, 5/0, Horowitz, Strait absent. The Mayor declared the resolu-
tion adopted.
Moved by Ambrisco, seconded by Dickson, to adopt RES. 88-28, Bk. 97,
p. 28, DECLARING DEFAULT BY METCALF & EDDY, INC. IN THE PERFORMANCE OF ITS
CONTRACT WITH THE CITY FOR THE PROVISION OF DESIGN AND PROJECT MANAGEMENT
SERVICES IN CONNECTION WITH THE WASTEWATER TREATMENT PLANT SYSTEM IMPROVE-
MENTS PROJECT, AND DEMANDING THE CURE THEREOF. The Mayor noted this
action was the first step in the termination process and would allow time
to see if problems could be worked out before actual termination of the
contract. Affirmative roll call vote unanimous, 5/0, Horowitz, Strait
absent. The Mayor declared the resolution adopted.
Moved by Ambrisco, seconded by Courtney, that the ordinance to amend
the legal description of City Plaza, be given first vote for passage.
Affirmative roll call vote unanimous, 5/0, Horowitz, Strait absent. The
Mayor declared the motion carried.
Moved by Courtney, seconded by Ambrisco, that ORD. 88-3363, Bk. 29,
P. 5, AMENDING CHAPTER 31, ARTICLE V, DIVISION 3, "ICE AND SNOW REMOVAL,"
OF THE CODE OF ORDINANCES OF THE CITY OF IOWA CITY, IOWA, BY ADDING
THERETO A NEW SECTION TO BE CODIFIED AS SECTION 31-124, PROVIDING REGULA-
TIONS FOR THE REMOVAL OF SNOW AND ICE FROM PRIVATE PROPERTY, be passed and
adopted. Affirmative roll call vote unanimous, 5/0, Horowitz, Strait
absent. The Mayor declared the ordinance adopted.
Mldthrseconded by
,rartp m' The
Mayor decaeemotioncarred, 50, Horowitz Strait absent.
JOHN MCDONALD, MAYOR
MARIAN KARR, CITY CLERK
OFFICIAL COLNCIL ACTIONS - 2/15/88
The cost of publishing the following proceed-
ings and claims is $ . Ctmlative cost
for this calendar year for said publication is
S
Iowa City Council, special mtg., 5:00 p.m. at
the Civic Center. Mayor McDonald presiding.
Camcilmarbers present: Anrbrisco, Courtney,
Dickson, Horowitz, Larson, McDonald, Strait.
Absent: None.
Moved and seceded that the rule requiring
ordinances to be considered and voted on for passage
at bA Council meetings prior to the meeting at
which it is to be finally passed be suspended, the
second consideration and vote be waived, and that
DF,D. 88-3364, TO REZONE LOTS 20, 21, 50-54 BAILEY
AND BECK'S ADDITION ADD THE FORM H300 STREET
RIGHT-OF-WAY, PROPERTY ON HIMY 1 WEST FORULY
0 ED BY THE IDA DEPWMff OF TR/>1 OUATIDJ, FFCM
RS-8 AND P TO CI-1 (IOWA CITY LANDSCAPING COMPANY),
be voted on for final passage at this time. The
Mayor declared the notion carried. Moved and
seceded that the ordinance be finally adopted at
this time.
Moved and seconded that the rule requiring
ordinances to be considered and voted on fo- passage
at too Council meetings prior to the meeting at
Aich it is to be finally passed be suspended, the
second consideration and vote be waived and that
OCD. 88-3365, TO REZONE PROPERTY LOCATED AT 806
MM DWJQUE STREET FROM CI-I TO P (MNSON O1NTY
AMBbA.JNJCE), be voted on for final passage at this
time. The Mayor declared the notion carried. Magid
and seconded that the ordinance be finally adopted
at this tine.
Moved and seconded to adjourn 5:08 P.M. The
Mayor declared the motion carried.
A more carplete description of Council
activities is on file in the office ^of the City
Clerk. ��
s/Jq N hLDUYLD, FAYCR
K. KW, CITY C�LEPoC,J �(/
ted or ptblicat%n �2//18/86�
s/MQRIAN
Submit
w
COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES
February 15, 1988
MayorlMcDonald pr snidiin�g.speCouncilmcial embe s0p pen at the Civic Center.
Ambrisco, Courtney,
Dickson, Horowitz, Larson, McDonald, Strait.prAbsent: None. Staffinembers
present: Atkins, Melling, Timmins, Karr. Council minutes tape recorded
on Tape 88-C14, Side 2, 707-646.
Moved by Ambrisco, seconded by Strait, that the rule requiring
ordinances to be considered and voted on for passage at two Council
meetings prior to the meeting at which it is to be finally passed be
suspended, the second consideration and vote be waived, and that ORD. 88-
3364, Bk. 29, P. 6, TO REZONE LOTS 20, 21, 50-54 BAILEY AND BECK'S
ADDITION AND THE FORMER HOWARD STREET RIGHT-OF-WAY, PROPERTY ON HIGHWAY 1
WEST FORMERLY OWNED BY THE IOWA DEPARTMENT OF TRANSPORTATION, FROM RS -8
AND P TO CI -1 (IOWA CITY LANDSCAPING COMPANY), be voted on for final
Counc9lm
Counce at ilmembers sent. The s time. �Mayor vdeclared e roll cthe motall ion carried. 7/0,
Ovedaby
Ambrisco, seconded by Strait, that the ordinance be finally adopted at
this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers
present. The Mayor declared the ordinance adopted.
Moved by
ordinances to be b cions deredon and by voted onsofor tpassagehat the atultwo re reCouncil
meetings prior to the meeting at which it is to be finally passed be
suspended, the second consideration and vote be waived and that ORD. 88-
3365, 8k. 29, P. 7, TO REZONE PROPERTY LOCATED AT 608 SOUTH DUBUQUE STREET
FROM CI -I TO P (JOHNSON COUNTY AMBULANCE), be voted on for final passage
at this time. Affirmative roll call vote unanimous, 7/0, all Council -
members present. The Mayor declared the motion carried. Moved by
Ambrisco, seconded by Dickson, that the ordinance be finally adopted at
this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers
present. The Mayor declared the ordinance adopted.
Moved by Strait, seconded by Ambrisco, to adjourn 5:08 p.m. The
Mayor declared the motion carried, 7/0, all Councilmembers present.
JOHN MCDONALD, MAYOR
MARIAN K. KARR, CITY CLERK
COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES
February 23, 1988
owa
MayorlMcD McDonald Cpresiding. Council2member8s present: Ambr sco Courtney,
Dickson, Horowitz, Larson, McDonald, Strait. Absent: None. Staffinembers
present: Atkins, Melling, Timmins, Karr, Beagle, Boothroy, Vitosh,
Kimble, Nugent, Penney, Schmadeke. Council minutes tape recorded on Tape
88-C14, Side 2, 646 -END; 88-C18, Side 1 and 2, 1 -END.
The Mayor delivered his State of the City Message.
Moved bStrait,
29, HONORING MARGARET sNOWYSZd
AND OESTABLISHING, todANtANNUALRES.B MARGARET NOWYSZ
AWARD. The Mayor noted the dedication and style of Margaret Nowysz and
stated she would be missed. Affirmative roll call vote unanimous, 7/0,
all Councilmembers present. The Mayor declared the resolution adopted.
The Mayor proclaimed February 26, 1988 as IOWA CITY TRIO DAY.
The Mayor noted the additions to the Consent Calendar. Moved by
Ambrisco, seconded by Courtney, that the following items and recommenda-
tions in the Consent Calendar be received or approved, and/or adopted as
amended:
Approval of Official Council Actions of the regular meeting of
2/9/88 and the spec. mtg. of 2/15/88, as published, subject to
correction.
of Boards
Commissins: CCN
es
BroadbandtTelecomm. Comm, - 1/19/88; Airport Comm. - 1/14/88; Bd. of
Library Trustees - 1/28/88; Sr. Center Comm, - 12/21/88; P&Z Comm. -
2/4/88; Bd. of Adjustment - 1/13/88.
Permit Motions: Approving a Liquor License refund for Pantera's
Pizza, 21 Sturgis Corner. Approving a Class E Liquor License for
Claret & Friends Inc. dba Claret & Friends, 212 E. Market Street.
Grocery Approving a Class E Liquor License for John R. Alberhasky dba John's
License for Inc., 0Street.
lksLodge BPO #590dbaElks Approving
BPOa#590, 637 Foster
Road. Approving a Class E Liquor License for Super Spirits Shop LTD
dba Super Spirits Shop LTD, 5 Sturgis Drive. Approving a Class E
Beer Permit for Super Spirits Shop LTD dba Super Spirits Shop LTD, 5
Sturgis Drive. Approving a Special Class C Beer/Wine Permit for All
American Deli, Inc. dba All American Deli, 269 Old Capitol Mall.
Motions: Approving a taxicab stand for City/Yellow Cab in front
of Wilson Sporting Goods on College Street. Approving disbursements
in the amount of $5,168,323.19 for the period of 1/1 through 1/31/88,
as recommended by the Fin. Dir., subject to audit.
y
hold theAnnualenFirefighterstBallrion4/29/88. Memo hters from mtheiCivil
Service Comm. submitting a certified list of applicants for the
Position of Housing Rehab. Assistant. Memo from the Traffic Engr.
Council Activities
February 23, 1988
Page 2
regarding parking prohibition on the west side of Fourth Avenue
between Court Street and A Street.
Affirmative roll call vote unanimous, 7/0, all Councilmembers present.
The Mayor declared the motion carried.
A public hearing was held on an ordinance regarding storage of
special vehicles. Howard Sokol, 801 Normandy Drive, appeared. Staff -
member Doug Boothroy present for discussion.
Moved by Ambrisco, seconded by Dickson, that the rule requiring
ordinances to be considered and voted on for final passage at two Council
meetings prior to the meeting at which it is to be finally passed be
suspended, the first consideration and vote be waived and the second
consideration be given at this time. Affirmative roll call vote
unanimous, 7/0, all Councilmembers present. The Mayor declared the motion
carried. Moved by Ambrisco, seconded by Dickson, that the ordinance
amending Chapter 36-68 of the Zoning Ordinance, permitted obstructions in
yards, to permit canopies over gas pumps in the required front yard, be
given second vote for passage. Affirmative roll call vote unanimous, 7/0,
all Councilmembers present. The Mayor declared the motion carried.
Moved by Dickson, seconded by Courtney, that ORD. 88-3366, Bk. 29, p.
8, AMENDING PORTIONS OF THE ZONING ORDINANCE REGARDING OFF-STREET PARKING
REQUIREMENTS, be passed and adopted. Affirmative roll call vote
unanimous, 7/0, all Councilmembers present. The Mayor declared the
ordinance adopted.
Moved by Ambrisco, seconded by Dickson, that ORD. 88-3367, Bk. 29, p.
9, AMENDING THE ZONING ORDINANCE BY CHANGING THE USE REGULATIONS OF AN
84.73 ACRE TRACT KNOWN AS SOUTHWEST ESTATES, be passed and adopted.
Affirmative roll call vote unanimous, 7/0, all Councilmembers present.
The Mayor declared the ordinance adopted.
A public hearing was held on the operating budget estimate for the
Fiscal Year July 1, 1988, through June 30, 1989, and Proposed Three Year
Financial Plan, which includes the Three Year Capital Improvements Program
for Fiscal Years 1989-1991. The following people appeared: Catherine
Johnson, 242 Ferson; Craig Willis, 333 Magowan; Pedro A. deAlarcon, Iowa
City Kickers.
Jean Hood, Senior Center Commissioner, reported on activities at the
Senior Center. Atty. Thomas Hobart, representing Gerard Electric and Wolf
Construction, appeared and requested Council cooperation in facilitating a
license agreement with the University for use of City right-of-way.
Hobart noted work was to begin 2/25 on a project involving local
contractors. Staff and Council presented views on the right-of-way
agreement. After discussion, Council directed staff to release the permit
without the right-of-way agreement but to send a letter of understanding
to the University notifying them that an agreement will be required prior
to activating the line after construction is complete and informing them
the matter should be resolved before the start of any other projects
involving the City. Charlie Ruppert, 1406 North Dodge Street, appeared.
Council Activities
February 23, 1988
Page 3
Councilmember Ambrisco noted the April issue of Midwest Living
included Iowa City on a list of cities highly regarded as retirement
places in the Country. Ambrisco stated the article listed Iowa City as N1
in services to retirees. Horowitz acknowledged Councilmember Courtney's
letter in the Iowa City Press -Citizen re the wastewater treatment plant
and encouraged citizens to attend meetings on the subject conducted by
staff and Councilmember Courtney. Courtney announced the schedule for
neighborhood meetings, and reported on a Domestic Violence Project auction
which raised over $3,500.
The City Manager stated Metcalf & Eddy would be in town on Thursday,
2/25, and a report would be to Council Thursday or Friday. He also noted
doors at the Civic Center and Recreation Center are now handicap
accessible, total cost of the project was $8,300.
Recommendation of the Committee on Community Needs noted as follows:
(1) CCN recommends that the City supply and transport bricks and sand for
the North Linn Street Paving Project sponsored by the North Linn Street
Betterment Association. This recommendation is made with the condition
that there be a written commitment on the part of the tenants and/or
property owners along North Linn Street guaranteeing that the project will
be completed. (2) CCN recommends that the City Council approve the
installation of lighting on existing poles on the 200 block of North Linn
Street and add two additional poles as soon as possible. (3) CCN recom-
mends approval of the amendments to the Housing Rehabilitation Program
Manual. Council agreed to proceed with the project outlined in recommen-
dation N1 and referred recommendation #2 to the City Manager and the
Historic Preservation Commission.
Moved by Strait, seconded by Ambrisco, to adopt RES. 88-30, Bk. 97,
p. 30, RECLASSIFYING POSITIONS IN THE TREASURY DIVISION AND THE LIBRARY,
Clerk -Typist to Account Clerk and Senior Library Clerk to Library
Assistant I, respectively. Affirmative roll call vote unanimous, 7/O, all
Councilmembers present. The Mayor declared the resolution adopted.
Moved by Ambrisco, seconded by Horowitz, that the rule requiring
ordinances to be considered and voted on for passage at two Council
meetings prior to the meeting at which it is to be finally passed be
suspended, the second consideration and vote be waived and that ORD. 88-
3368, Bk. 29, p. 10, AMENDING THE LEGAL DESCRIPTION OF CITY PLAZA, be
voted on for final passage at this time. Affirmative roll call vote
unanimous, 7/0, all Councilmembers present. The Mayor declared the motion
carried. Moved by Ambrisco, seconded by Dickson, that the ordinance be
finally adopted at this time. Affirmative roll call vote unanimous, 7/0,
all Councilmembers present. The Mayor declared the ordinance adopted.
Moved by Strait, seconded by Ambrisco, to adopt RES. 88-31, Bk. 97,
p. 31, INTENT TO TERMINATE CONTRACT WITH METCALF & EDDY, INC. AND
AUTHORIZING THE GIVING OF NOTICE THEREOF. The Mayor noted that another
meeting would be scheduled with Metcalf & Eddy to see if concerns could be
resolved. One additional procedural step is required prior to termination
of the contract. Affirmative roll call vote unanimous, 7/0, all Council -
members present. The Mayor declared the resolution adopted.
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Council Activities
February 23, 1988
Page 4
Moved by Ambrisco, seconded by Courtney, to adjourn 9:30 p.m. The
Mayor declared the motion carried, 7/0, all Councilmembers present.
�OHN MCOONALD, MAYOR
MARIAN K. KARR, CITY CLERK
Informal Council Discussion
February 22, 1988
Informal Council Discussion: February 22, 1988, at 7:00 p.m. in the
Council Chambers in the Civic Center. Mayor John McDonald, presiding.
Council Present: McDonald, Courtney, Horowitz,
Ambrisco. Dickson, Larson, Strait,
Staff Present: Atkins, Melling, Karr,
Boothroy, Beagle. Smith, Timmins, Schmadeke,
Taoe Recorded: Reel 88-15, Side 2, 345 -End; Reel 88-16, Side 1, 1 -All,
Side 2, 1 -All; Reel 88-17, Side 1, 1-184.
Consent Calendar Additions
City agreed to add a special Class C beer/wine permit for All American
Deli to the consent calendar.
City Council adjourned to the scheduled Conference Board meeting.
returned to informal session. Council
Consent Calendar Additions Continued
Council agreed to add a Class E beer permit and Class E liquor license for
Super Spirits Shop to the consent calendar.
Contract with Metcalf & Eddy
Reel 88-15, Side 2
Atkins stated Council passed a resolution requiring Metcalf & Eddy to sign
an addendum by February 29, 1988; if Metcalf & Eddy did not agree to an
addendum, Council's next action would be to pass a resolution of intent to
terminate; and then Council would pass a resolution of termination.
Timmins stated he has prepared thresolution of intent to terminate.
e
Timmins explained the resolution of intent to terminate does not formally
terminate the contract with Metcalf & Eddy butit informs Metcalf & Eddy
that Council does intent to terminate the contract if Metcalf & Eddy does
not cure the notice is required, the City now wantsthe athendefault cured by Marchins said a 4,
And the Council could be in a position to formally terminate the contract
at the regularly scheduled Council meeting March 8, 1988. In response to
McDonald, Timmins said he has not had any substantive discussions with Mr.
Bening regarding the addendum. McDonald asked about the status of the
wastewater treatment project if Council proceeds with termination of the
Metcalf & Eddy contract. Schmadeke explained the City will be inter-
viewing Stanley Consultants, Donohue Engineers, and Howard Greene
Councilrshortly after Mon March archi l4, andl be , within 30 daysd to berecommendations
present
council an
the firm. 9cmaeke said wihin
90-120days hafter gsigning aicontract f the Cityswould hbedprepared toilet
contracts unless major changes were made. In response to Horowitz,
Schmadeke said that if the City uses the design prepared by Metcalf & Eddy
for the purpose they designed it for, Metcalf & Eddy would still be
w liable. Horowitz asked what responsibilities would the new firm have.
Schmadeke said the new firm would be responsible for any major changes.
3_ Y
Timmins added that the extent a specific design defect could be identified
to a specific element, liability could be determined between Metcalf &
Eddy and a new design firm. If there is a problem with the overall design
working,
of the cont actualaag ssieem ntliwithiMetcalf &iEddyais
the assurance that although the plant wouldn't be a turnkey operation, it
would be similar. Timmins said that in the contract, Metcalf & Eddy
agreed that in the end Iowa City would have a plant that worked according
to their description and all federal regulations, and that if it didn't
work, the City would have only one place to look, Metcalf & Eddy, instead
of multiple designers.
In response to Horowitz, Timmins said according to the contract, Metcalf &
Eddy is liable for the design work done and paid for when the contract is
terminated. In response to Horowitz, Timmins said that the City believes
it has fully paid for the design plan it has received from Metcalf & Eddy.
Timmins said that Metcalf & Eddy has indicated that they owe
subcontractors $157,000. Atkins said that much of the design work was
work from subcontractors Ino
wa Citresponse some
with Metcalf & Eddy is terminated, they would owe Iowa City what the City
has paid them in program management fees. The program management fee was
paid to Metcalf & Eddy for managing the project, including bidding out
parts of the project. Timmins said the City is trying to terminate the
contract under a provision that entitles the City to all plans and
drawings completed to date. Atkins noted that Iowa City already has those
plans and drawings in hand. In response to Strait, Timmins said that he
will advise Council in closed session on concerns about possible delays in
the project due to problems with terminating the Metcalf & Eddy contract.
In response to Larson, Atkins said that he doesn't believe that Metcalf &
Eddy is capable of managing the project. Atkins added that before the
contract was signed, Iowa City paid Metcalf & Eddy to do estimates in 1990
dollars and now Metcalf & Eddy appears ready to say those estimates
longer any good. In response to Larson, Atkins are no
said a firm wouldn't
guarantee estimates.
In response to Larson, Schmadeke said that it will take about two months
to enter into an agreement with the new company if the Metcalf & Eddy
contract is terminated. In response to Larson, Timmins said that if the
contract is terminated, Metcalf & Eddy will probably try to get the rest
of their design fee. Timmins said he can argue that the City has already
paid too much for the design work done. Larson asked if by paying the
$655,000, the City could resolve the liability question. Timmins said
that by paying the rest of the design fee the City would get a completed
set of plans and specifications that would be ready for bidding and that
Metcalf & Eddy would be liable for. Timmins said that he does not know
exactly what the City has from Metcalf & Eddy in terms of signed,
documented specifications that clearly has the Metcalf & Eddy engineering
seal. Atkins stated that approval by the DNR still needs to be obtained
for the Metcalf & Eddy plans. In response to Larson, Atkins said he feels
that termination is better because he doesn't trust Metcalf & Eddy's
guarantees about their plans. Larson said that he feels the new company
would still say that Metcalf & Eddy plans will cost $43 million and a new
company will have to down size the plans. Atkins stated he feels that
Metcalf contract &andddnowithe aprojectsaid
willwhatever
c cost uchtook
more tthanetthe oriinal
tthose original
1-r
estimates. Atkins said the down sizing may not be possible because the
DNR still has to approve the plans.
Larson said that if the City hires another design firm and later there is
a question of liability, it will be up to the City to prove it in court
which firm is liable. Timmins agreed that there is a problem with
determining liability when multiple design firms are used.
McDonald explained the next step is to vote on the resolution of intent to
terminate the Metcalf & Eddy contract. Timmins explained that because of
the legal posting requirements, such a vote cannot take place until
Tuesday's formal Council meeting. McDonald said that he favors acting on
that resolution. Courtney said that he still is not convinced of the
wisdom of terminating the contract and hiring another firm. Atkins
pointed out that Shive-Hattery has already completed design of the south
tlant so reatment facit�
lity.Courtney onal rsaid he fees k would be oto ah new ofi m could/besaswmuch
or more than the amount still owed to Metcalf & Eddy and a new firm could
say that they don't like the Metcalf & Eddy plans for the north wastewater
treatment plant. Courtney also stated that as an international firm,
Metcalf & Eddy should be able to manage the project.
Atkins said that given what Metcalf & Eddy has shown him to date, they
seem incapable of managing the project and their design is sound, but over
budget. Atkins said that the City probably will not hire another firm to
do project management, but would handle project management internally,
possibly using contract employees. In response to Horowitz, Atkins said
Iowa City has computer facilities to run fiscal management. In response
to Courtney, Atkins said that Iowa City might be able to reach an agree-
ment with Metcalf & Eddy regarding completing the design work but not
doing project management. In response to Horowitz, Atkins said the south
wastewater treatment plant design is practically complete but the north
wastewater treatment plant is not done and it is most critical because it
has the immediate compliance problem with the DNR. McDonald noted that
action is needed on the resolution of intent to terminate. Atkins said
that if there is interest by Council, he will try to discuss the addendum
to the contract with Metcalf & Eddy again. Atkins asked for specific
guidance from Council nabout o
negotiations. He also saidth tSchmadekecwould �p proceed with cother firms
so no time is lost if the Metcalf & Eddy contract is terminated. In
response to Horowitz, Atkins said that there are three elements to the
contract: design, project management and construction management. He
said it seems that Council agrees that it doesn't want Metcalf & Eddy
involved with either type of management, but design could be negotiated
through an addendum. McDonald noted that final action to terminate the
contract would take place at the March 8, 1988, Council meeting. Larson
asked for analysis from Timmins and Schmadeke about the chain of liability
problem, design cost questions, confidence in Metcalf & Eddy's design
abilities, advantages and disadvantages of allowing Metcalf & Eddy to
complete the design, and the cost of having a new firm complete the
design. Larson and Courtney both noted that regardless of the design
firm, bid costs will be similar given similar designs. McDonald expressed
concerns that an international firm would be $7 million off their
estimate. Atkins raised concerns about Metcalf & Eddy's estimation
process.
McDonald summarized that Council agreed to take action on the resolution
of intent to terminate the contract and to direct staff to pursue the
discussions with Metcalf & Eddy about the contract addendum. In response
to Ambrisco, Timmins agreed that if a new firm is hired, it should review
the Metcalf & Eddy plan and possibly assume liability.
Planning & Zoning Matters
A. public hearing on an ordinance regarding storage of special vehicles.
Beagle stated the public hearing was continued from the January 16
meeting. No Council comment.
B.
Beagle noted that staff has requested expedited action on this
matter.
C. Ordinance to amend portions of the Zoning Ordinance regarding off-
street Parking requirements.
No Council comment.
D. Ordinance amendina the 7nninn n..i;..,.,..,, {.., .. --___
No Council comment.
Special Vehicle Ordinance
Boothroy said the ordinance provides standards for special vehicle parking
in the front yard when they cannot be moved to the side or back yard, the
citizens' committee could not agree on the vision triangle or setback
requirement, and the current ordinance has no setback requirement.
Johnny Shaffer and Bud Means of the Good Sam Club spoke in favor of the
ordinance, but disagreed with any inclusion of a vision triangle provi-
sion. Means said that RV owners generally accept the ordinance as
proposed but staff. should pursue a City-wide vision triangle in the Zoning
Ordinance that would cover everything. In response to McDonald, Boothroy
explained that the current ordinance is unenforceable and allows special
vehicles to be parked in the front yard. The proposed ordinance requires
vehicles to be moved to the back or side if possible and vehicles would
have to be licensed and operable. Vehicles which do not conform with
regulations would have to be moved within two years. Boothroy said the
current proposed ordinance is less restrictive than the original proposal
and the proposed ordinance clarifies the rights of the special vehicle
owner. In response to Ambrisco, Boothroy said the special vehicle
ordinance would be enforced on a complaint basis. Boothroy said a handout
could be developed. Courtney noted that the proposed ordinance allows
currently parked special vehicles to remain in place until the property is
sold. Council agreed to accept the ordinance as proposed.
Council adjourned at 8:37 for a ten minute break. Council reconvened the
informal Council session at 8:47.
1988 American -Soviet Walks
International Peace Walk brochures were distributed to Council. Martie
Olson, midwest regional director, and Byron Olson, regional coordinator,
Presented information and a video presentation on the 1988 American -
Soviet Peace Walk. M. Olson stated that this will be the largest group of
publicly accessible Soviets ever to visit the U.S. and the walk is
scheduled to visit Iowa City on July 3 and 4. B. Olson reviewed the 1988
American -Soviet walk itinerary. B. Olson suggested folk music and
community picnic festivities take place in Iowa City on July 4. B. Olson
theuested JayceeshbeCcontactedpregardinghtheeJulyacew4lk. Courtney activities. Dicksonestated
that the Iowa City Convention Bureau should be involved. Council
appointed Councilmember Horowitz as Council representative to the
American -Soviet Peace Walk organizational meeting.
Council Time/Agenda
Horowitz suggested City selling wood from the trees that the City
chops down or removes.
2. Timmins said that he has a draft of a temporary license agreement to
allow the University to begin excavation for a new transmission line.
Atkins said that he was contacted by Bob Wolf, and had conversations
with Mary Jo Small from the University. Timmins said that the
University has sent a draft of the proposal for a temporary licensing
agreement. In response to McDonald, Timmins said the contractors
will bear a loss if construction does not start as scheduled.
Timmins said that the proposed agreement allows construction but not
final electrical connection until a final agreement is worked out
between and
wouldn t IowaCity
tthenholdthe
harmlessitportionTimmins
the dthe agr agreement Universit
requires the University to pay any judgment against the City for
damages from the University's work. Timmins said a meeting between
the University and Engr. Frank Farmer should resolve technical
details of construction. McDonald directed Timmins to find out if a
two-week delay could cause any problems for contractors.
A000intments
Animal Control Adv Ls v Board - Atkins said that the Coralville Council
appointed two Councilmembers to their board. Council held general
discussion about who might serve. Atkins said that a total of nine people
will be on the board. Timmins stated the board will serve in an advisory
capacity. McDonald directed staff to advertise for the Iowa City posi-
tions.
Executive Session
Moved by Courtney, seconded by Ambrisco, to adjourn to executive session
under Section
matters th t are 1prese tlyginilitigati non, to isorswhererlit gation iso
oimmiwith Cuncilnent
where its disclosure would be likely to prejudice or disadvantage the
s- ,Y
position of the governmental body in that litigation. Affirmative roll
call vote unanimous, 7/0, all Councilmembers present. Mayor declared
motion carried. Council adjourned to executive session at 9:25 p.m.
Y'
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