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Home My WebLink About1988-02-23 Info Packet of 2/19City of Iowa City MEMORANDUM DATE: February 19, 1988 TO: City Council FROM: City Manager RE: Material in Information Packet Memoranda from the City Manager: a. Financial Highlights b. Meeting with Environmental Protection Commission Agenda material for meeting of Conference Board. Copy of Triennial Review by UMTA Region VII. Memo from Public Works Director re Metcalf 8 Eddy letter dated 2/19/88 Information meeting material: Draft of temporary license agreement between City of Iowa City, Licensor and University of Iowa. Information re 1988 American-Societ Walks. 00 301 3oz 3a3 Y City of Iowa City MEMORANDUM Date: February 12, 1988 To: City Council From: City Manager Re: Financial Highlights We have implemented a new financial reporting procedure, whereby the staff Will provide you with a quarterly summary of the City's financial activi- ties. Attached is a copy of the first such report, which covers the first six months of the fiscal year. You may expect to receive the report on a quarterly basis hereafter. This report will also serve as an additional internal management control of our expenditures and revenues. Any com- ments you may have, please feel free to direct them to Rosemary or me. cc: Department Directors tp5/11 . Attachment ,:;?, 97 City of lows City MEMORANDUM Date: February 10, 1988 To: Steve Atkins, City Manager From: Rosemary Vitosh, Director of Financeq�u'-:–_s Re: Interim Financial Report, P , Six Months Ending December 31, 1987 Of Iowa This report for is intended to highlight the financial condition of the City indicatehowactualefirst revenuesiandonths of expenditures compare. More budget which is the Cit 's specifically, it will revenues and expendituresaarearun running closePlan for he current to budget hetargetedfund balances should be on track Year. if financial condition will be as projectedaandrance planned. the City's Y s year end GENERAL FUND Revenues for budgeted amounts first Therefore,norevenu sthe are frunnin year totaled 51.5% of the shown below: g very close to budget as Cont� rvices exceeds 50% due to the fact that the University Fire act other chargesntot�al s bil49%.1ed of budgetiatDe ember 31 in full in s,htfall of the year. All State revenues received year-to-date is a high percentage of the budget full during the because both Municipal Assistance and Bank Franchise Tax are received in hotel/motel tax are r st h botr nnringx mothsclosehtoof tefbudgetyestimateiscal ear. sumidwayfthrough the year. a97 6 Months Bud et — Ending 12-31-87 % of 8udaet Property Tax Licenses & Permits $ 9,098,788 $4,777,268 52.5 Fines & Forfeitures Charges for 347'015 3501,828 170,018 49,0 Services State Revenues 1 ,652,169 1,018,958 49.s Use of Money and Property Miscellaneous 131,131, 233 708,865 61 7 gp,g Revenue Transfers -In 149146 56,780 43.3 TOTAL 3 550 709 6 56 019 ].295 630 79.2 36.5 Charges for Se 51.5 Cont� rvices exceeds 50% due to the fact that the University Fire act other chargesntot�al s bil49%.1ed of budgetiatDe ember 31 in full in s,htfall of the year. All State revenues received year-to-date is a high percentage of the budget full during the because both Municipal Assistance and Bank Franchise Tax are received in hotel/motel tax are r st h botr nnringx mothsclosehtoof tefbudgetyestimateiscal ear. sumidwayfthrough the year. a97 I Transfers -in is low because three large -dollar budgeted transfers will not occur until the fourth quarter of the fiscal year. Those are the Federal Revenue Sharing monies for Fire's ladder truck purchase ($450,000) and parking ticket revenue from the Parking Systems ($212,000). Transfers from the Parkland Acquisition Reserve, the Recreation Facilities Reserve and the Perpetual Care Reserve to Parks, Recreation and Cemetery ($75,385) have not been made yet because expenditures are not completed. Other transfers have been made monthly as budgeted. Expenditures for the General Fund are also running close to budget as shown by the following: Administration Finance Planning & Program Development Public Works Police Fire Parks & Recreation Library Senior Center Housing & Inspection Services Risk Management Non -Operational Administration TOTAL The Senior Center's budget has not yet been amended for the roof repair and water damage repairs. The amendment will be processed when total repair costs are known. Eliminating the repair costs paid to date brings their other expenditures down to 50.9% of their budget. ENTERPRISE FUNDS The chart on the following page shows the status of revenue and expenditures in the operating funds as of December 31, 1987. All bond reserve and other reserve funds are close to budgeted projections. Parking: Revenues are exceeding budget primarily because hours of parking usage has increased 3.57 over last year's usage. Expenditures are low because the budgeted transfer of parking fine revenue will not occur -2- 6 Months Ending % of Budget 12-31-87 Budget $ 1,081,625 E 508,213 47.0 1,210,167 623,591 51.5 250,655 124,318 49.6 2,518,204 1,195,073 47.5 2,839,124 1,295,515 45.6 2,533,547 1,009,781 39.9 2,154,991 1,006,892 46.7 1,311,396 635,596 48.5 236,693 152,881 64.6 397,929 189,979 47.7 1,025,680 584,538 57.0 1.384.726 _580.168 41.9 516.944.731 57.906.545 46.7 The Senior Center's budget has not yet been amended for the roof repair and water damage repairs. The amendment will be processed when total repair costs are known. Eliminating the repair costs paid to date brings their other expenditures down to 50.9% of their budget. ENTERPRISE FUNDS The chart on the following page shows the status of revenue and expenditures in the operating funds as of December 31, 1987. All bond reserve and other reserve funds are close to budgeted projections. Parking: Revenues are exceeding budget primarily because hours of parking usage has increased 3.57 over last year's usage. Expenditures are low because the budgeted transfer of parking fine revenue will not occur -2- V' I ENTERPRISE OPERATING FUNDS 6 MONTHS ENDING % OF BUDGET 12-31-87 BUDGET Parking: Revenues 1,912,825 1,015,340 53.1 Expenditures 1,925,874 761,541 39.5 Pollution Control: Revenues 4,822,083 2,295,932 47.6 Expenditures 5,412,343 3,251,562 60.1 Water: Revenues 2,265,708 1,259,287 55.6 Expenditures 2,304,610 936,683 40.6 Refuse Collection: Revenues 616,523 307,693 49.9 Expenditures 620,347 289,296 46.6 Landfill: Revenues 728,472 430,619 59.1 Expenditures 547,611 247,910 45.3 Airport: Revenues 198,536 82,001 41.3 Expenditure 202,186 51,125 25.3 Transit: Revenues 1,758,561 805,234 45.8 Expenditures 2,016,766 755,040 37.4 -3- I until near year-end; other expenditures are 44.4% of budget at December 31, 1988. Pollution Control: Revenues are exceeding projections by approximately 15% in the first six months. Water consumption (the basis used to compute billings) has shown a slight increase over last year. In fact, the projections were made assuming a small decrease in consumption would occur as a result of the rate increases. The fee increase went into effect in September and shows up in revenues for less than half of this six-month period. Expenditures are high due to the $1.3 million transfer made to the Revenue and Improvement Reserve in July, in accordance with the Sewer Revenue Bond Resolution. Without this transfer, expenditures would be 47.8% of budget year-to-date. Water: Revenues exceed projections by approximately 207 due to higher than expected water consumption. Expenditures are low because the budgeted transfer of $200,000 for the new computer system has not yet been made; other expenditures are at 44.5% of budget. Refuse Collection: No notable deviations from budgets. Landfill: Revenues exceed budget projections because the tonnage of refuse dumped this year has increased approximately 5% over last year. Expenditures are close to budget. Airport: Rfor Iowa City evenues are below projections due to the fact that the increased rent Expenditures are loFlying � ecausemostService hof their yworkbprojectsta a scheduled for the spring and early summer and their liability insurance premium (10% of their budget) is not paid until the month of April. Transit: Revenues tionsset afare lrevenues the $725,000 while revised projections lowered fare revenues to $633,000; as of December 31, 1988, was $316,404. The budget amount for fare actual fare revenue revenues was reduced because -4- a9/ of the continuing decline in transit ridership. The first six months of this fiscal year is 18% below the same period a year ago. Expenditures are low primarily because a budget transfer to the reserve fund ($155,670) has not yet been made. This transfer sets aside unappropriated monies available at the end of last fiscal year to be utilized to repay loans from the State for bus acquisitions in fiscal years 1987 and 1988. Implementation of a cost accounting system for bus repair and maintenance will be finished by the end of the third quarter. It is estimated that maintenance costs will be at least 10% below the budgeted amount this year, generating a savings of approximately $50,000. This savings results primarily from the increased usage of the newer buses which are 30% less costly to operate and maintain than the older buses. SUMMARY Overall, revenues and expenditures are running close to our original budget projections with the exception of Transit as noted above and for which revised projections have been processed. I will be preparing a report such as this on a quarterly basis in the future. Please let me know if there is any other information which you feel will be beneficial for inclusion in future reports. /PC City of Iowa City MEMORANDUM Date: February 18, 1988 To: City Council From: City Manager Re: Meeting with Environmental Protection Commission On Tuesday, February 16, 1987, representatives of the City appeared before the State Environmental Protection Commission. Representing the City were Mayor McDonald, Chuck Schmadeke, Dale Helling, Terry Timmins, and me. The City Attorney made a formal presentation to the Commission outlining the issues associated with the DNR notice to the City of violations of an administrative order which directs the City to meet certain State/Federal effluent standards by construction of new treatment facilitites. Members of the Commission questioned the City and DNR officials concerning the delays. During the discussion, State Senator Jean Lloyd -Jones suggested to the Commission that a mediation process may be appropriate. Senator Lloyd -Jones indicated that she represented the Iowa peace Institute and that the Institute was interested in public policy dispute resolution through mediation. Following discussion, the Commission voted unanimously to provide for a 60 -day period whereby this mediation process may occur. A most critical element to aur presentation was the fact that we have received a 60 -day extension in order to address and hopefully resolve some of the issues. The Commission is aware of the complexity of the issues, as well as the parties involved and the positions each has taken. I also believe they are fully aware that the mediation process, successful, requires the participation of all parties, if it is to be The City as well as the DNR, University of Iowa and Johnson County will be contacted by representatives of the Peace Institute. From experience, the representatives of the Institute will attempt to identify all of the per- tinent issues and then proceed to undertake a review and suggest certain alternative agendas. We have publicly expressed support for any effort by the State Government to resolve this complex dispute. cc: Terry Timmins Dale Helling Chuck Schmadeke /sp V Y OFFICE OF 11111, IOWA CITY ASSESSOR JOHNSON COUNTY ADAIINISTRATION BUILDING February 12, 1988 Dear Conference Board Member: DAN L. HUDSON ASSESSOR DENNIS BALDRIDGE DEPUTY CAROLYN BURKE DEPUTY The meeting of the Iowa City Conference Board for Public hearing on the Iowa City Assessors' FY '89 budget is scheduled for Monday, February 22, 1988 at 7:00 P.M. at the Iowa City Civic Center. Enclosed is the agenda, a revised itemized budget and a copy of the January 25, 1988 minutes. If you have any questions about the budget or anything else, feel free to call me. Sincerely, Dan L. Hudson Iowa City Assessor i DLH:dfg enclosures 913 SOUTH DUBUQUE STREET • POST OFFICE BOX 1350 • IOWA CITY, IOWA 52241 TELEPHONE: 319-356.6066 February 12, 1988 To WHOM IT MAY CONCERN: The Iowa City Conference Board will meet at 7:00 P.M. on Monday, February 22, 1988 at the Iowa City Civic Center Council Chambers. The purpose of the meeting is to hold a public hearing on the Iowa City Assessors, proposed budget for FY -89. I AGENDA: i Call meeting to order by the Chairperson. 2. Roll call by taxing body. 3. Act on minutes of January 25, 1988 Conference Board meeting. 4• Public hearing on budget. 5. Adopt budget. 6. Discuss a combined meeting with Johnson County Conference Board about mapping, 7. Other business. 8. Adjourn. Dan L. Hudson Clerk, Conference Board u N N REVISED ITEMIZED BUDGET - ASSESSMENT EXPENSE FUND ITEM N0. EXPENDITURE FY 88 FY 89 SALARIES 31 City Assessor 32 First Deputy $ 37,340 $ 38,460 32 Second Deputy 29,870 30,765 35 Plat Supervisor 26,140 26,925 35 35 Clerk 22,330 23,000 Part-time data entry 16,530 17,450 Sub -total - 9.000 Adjustment for extra pay period 145,600 �- -5.250 Total Salaries $132,210 $150,850 OTHER EXPENDITURES 34 36 Board of Review 37 Employer Share: FICA $ 9'000 $ 9,000 38 Employer Share: IPERS Mileage & 10'220 6,240 11,330 39 40 Auto Office Su pplies, Post. 500 & Tele. 6,560 600 41 Publications, Subscr. & Bonds & 8,800 Dues 1 13,600 42 43 Workman's Comp. Equipment Maintenance ,000 1200 , 1,000 1,200 44 Appraisal Service 200 200 45 Insurance 400 400 46 Continuing Education 15,200 1G, 700 i 47 Appeals to Court 3,500 2,500 48 Schools & Conferences 15,000 15,000 49 Legal 1,500 2 500 50 Unemployment 2,000 2,000 51 Conference Board 2,000 2,000 i 52 Examining Board 0 0 Computer Charge 30 30 Total Other Expenditures _8,000 _8.000 $ 84,790 $ 92,620 TOTAL BUDGET $217,000 $243,470 UNENCUMBERED BALANCE TO BE RAISED BY TAXATION =67,509 = 24.647 $149,491 $218,823 REVISED BUDGET - SPECIAL APPRAISERS FUND FY 88 FY 89 Mapping $ 0 $ 0 TO BE RAISED BY TAXATION $ 0 $ 0 GRAND TOTAL TO BE RAISED BY TAXATION $149,491 $218,823 MAXIMUM LEVY ALLOWED Maximum assessment expense fund 1,135,018,380 x .00027 = $ 306,455 IPERS & FICA Funds 18,140 Unemployment Compensation & Tort Liability 4.000 Maximum for assessment expense fund $ 328,595 Maximum special appraisers fund 1,135,018,380 x .000405= $ 459.680 Maximum allowed without State approval _ $ 788,275 Maximum emergency fund 1,135,018,380 x .00027 (Which requires State Appeal Board Approval) - $ 306,455 Maximum that could be raised by taxation for FY 189 = $1,094,730 LEVIES AND RATES SINCE 1980 Assessment Expense Fund Special Appraiser's Fund Fiscal Year Amount_Levied Levy Rate Amounted Levy Rate 1979-80 $ 146,050 26746 1980-81 175,930 .29593 ------------- --------- --------- 1981-82 � 184,145 .30081 1982-83 192,960 28004 $ 61,000 .09592 , 1983-84 201,186 .27000 15,000 .02177 1984-85 200,278 .22454 98,868 .13000 1985-86 181,958 .18905 73,890 .08284 ----- 1986-87 186,780 17616 -------- --_-_-_-_-_-_--- 1987-88 . ------------- 149,491 13953 -- 1986-89 ------------- 218,823 19279 --------- s CITY CONFERENCE BOARD JANUARY 25, 1988 City Conference Board: January 25, 1988, 7:15 P.M. in the Council Chambers at the Civic Center. Mayor John McDonald presiding. Iowa City Council Members Present: Courtney, Dickson, Horowitz, Larson, Mc D3 nald, Strait. Johnson County Supervisors Present: Donnelly, Myers. IC School Board Members Present: Cannon, Christensen-Szalanski. Others Present: Hudson, Atkins, Karr, Hellinq, Timmins. Tape Recorded: Reel 88-7, Side 1, 460 -End and Side 2, End -614. Mayor McDonald stated that a quorum was present. The County moved to accept the minutes of the last Conference Board meeting, February 23, 1987, City seconded, and motion passed, 3/0. City Assessor Hudson presented his proposed FY '89 assessment expense fund budget. The major increases were explained and consist of $5,100 for assessment rolls and postage to mail them, $9,000 for part-time data entry to make our appraisal system usable, a one time need, $5,360 for the extra pay period that falls in FY '89 and $7,050 for a 5% salary increase. The 5% being derived from studying comparable salaries statewide. There will also be a major increase in the levy rate due to last years use of excess money in the contingency fund for court cases. Most of these cases have been dismissed. It was noted that the proposed levy of .19279 is still much below our limit of .2895. Discussion was held about the salary increase with the City favoring only a 3% increase, the County favoring a 2-2.5% increase and the School favoring less of an increase because the total package increase is more than 5% listed. The use of the part-time data entry position and the possibility of no salary increase were also discussed. The County moved to decrease the salary increase from 5% to 3%, City seconded, and motion passed, 3/0. The proposed PY '89 special appraisers fund budqet of $50,000 to go toward future mapping with a total cost of approximately $200,000 for the Iowa City portion was discussed. It was felt that this was not a qood time for a tax increase for such a project and that the assessors should call for a combined city and county conference board meeting to make necessary decisions on this project. The County moved to remove the FY '89 special appraisers fund, City seconded, and motion passed, 3/0. W a 99 V Y The County moved to accept the proposed budget as amended for publication, and to set the public hearing on the proposed budget for Monday, February 22, 1988 at 7:00 P.M. at the Iowa City Civic Center, School seconded, and the motion passed, 3/0. The School moved to appoint Jerald L. Palmer as their member on the Iowa City Assessor Examining Board for a six year term ending December 31, 1993. The County seconded and the motion passed, 3/0. The City has advertised to fill their vacancy on the Iowa City Assessor Examining Board and moved to reappoint Alan R. Bohanan for a six year term ending December 31, 1993. The County seconded, and the motion passed, 3/0. The vacancy on the Iowa City Board of Review has been advertised and there were two applicants. It was moved by the County and seconded by the City to reappoint Jack Yanaush for a six year term ending December 31, 1993. Motion carried unanimously, 3/0. There being no further business, it was moved by the County, seconded by the City, to adjourn at 7:45 P.M. Motion carried unanimously, 3/0. Dan L. Hudson Clerk, Iowa City Conference Board ra US Deportment of Transportation Urban Mass Transportation Administration Mr. John McDonald Civic Center 410 East Washington Iowa City, Iowa 52240 Dear Mr. McDonald: $1�CIVEO.":�S�3 The Administrator app Seventh St.. S.W. Washington. D.C. 20590 at • N The Urban Mass Transportation Administration has recently completed its Triennial Review of the City of Iowa City as required by the Urban Mass Transportation Act of 1964, as amended (Section 9(g)(2) and 9(g)(3)). Because of your interest in the impact Federal funding of mass transit is having on your organization, I am pleased to enclose a copy of the Final Triennial Review Report for your information. Triennial Reviews are conducted by the field staff of the Urban Mass Transportation Administration responsible for evaluating our grantees' compliance with statutory and administrative requirements, consistency of program activities with projects as approved and conformance with the planning process required by Section 8 of the Act. The Triennial Review is not an audit of the grantee but rather an investigation made by general program managers to determine if Section 9 grant recipients are following acceptable grants management practices in compliance with Federal law and associated administrative requirements. Should you have any questions regarding the report, please let me know. Sincerely, fred A. DelliBovi Enclosure M a TRIENNIAL REVIEW ate, REPORT Urban M= Tronsporfotbn AdoYMiMaOon The Urban Mass Transportation Act of 1964, as amended, requires the Urban Mass Transportation Administration (UMTA) to perform reviews of Section 9 grant recipients at least every three years. This requirement is contained in Section 9(g)(2) and 9(g)(3) of the Act. These reviews are conducted by UMTA's Regional staff who are responsible for evaluating grantee's compliance with statutory and administrative requirements and consistency of actual program activities with the approved program of projects, and the planning process required under Section 8 of the Act. The triennial review is not an audit of the grantee, nor is it a general management review. It is, rather, an investigation made by general program managers to determine if Section 9 grant recipients are following acceptable grants management practices in compliance with Federal law and associated administrative requirements. Location: City of Iowa City, Iowa Regional Office: UMTA RaginnyrT Date: December 1987 3 0o N M UNITED STATES DEPARTMENT OF TRANSPORTATION URBAN MASS TRANSPORTATION ADMINISTRATION REGION VII 6301 Rockhill Road, Suite 100 Kansas City, Missouri 64131 TRIENNIAL REVIEW REPORT City of Iowa City, Iowa ti DECEMBER 1987 300 0 M CITY OF IOWA CITY, IOWA TRIENNIAL REVIEW REPORT TABLE OF CONTENTS Page Number I. DESCRIPTION OF GRANTEE 1 II. RESULTS OF REVIEW 1 A. General Condition of Grantee 1 B. Summary of Items Requiring Follow-up Action 2 III. REQUIREMENTS REVIEWED 2 300 A. Legal Capacity 2 B. Financial Capacity 2 C. Technical Capacity 3 D. Satisfactory Continuing Control 3 E. Maintenance 4 F. Elderly and Handicapped and Medicare Half -Fare 4 G. Competitive Procurement 5 H. Buy America 5 I. Program of Projects 5 J. Planning 5 K. Private Enterprise 6 L. Elderly and Handicapped Special Efforts 6 M. Public Comment on Fare and Service Changes 6 N. Charter and School Bus 7 O. Section 15 Reporting 7 P. Section 19, Non -Discrimination 7 Q. Section 22, Safety B ATTACHMENTS ' 1. Section 15 Profile 2. Record of Entrance and Exit Conferences 3. Summary Report 4. Grantee Comments 300 TRIENNIAL REVIEW REPORT CITY OF IOWA CITY, IOWA DECEMBER, 1987 I. DESCRIPTION OF GRANTEE The city of Iowa city is one of three principal mass transit providers within the Iowa City urbanized area. The other two principal providers are the City of Coralville and the University of Iowa (Cambus). The City of Iowa City has a transit fleet of 27 buses and is the largest transit provider in the urbanized area. They provide service primarily within the City of Iowa City, although service to University Heights, Iowa is also provided. Their service is closely coordinated with that of the other systems, and they share a common interchange and transfer point in downtown Iowa City. Transit operations are managed by Iowa City Transit (ICT), a department of the City. Maintenance of buses is done by the Equipment Division, another department of the City, which bills ICT for their services. ICT has one facility which houses their maintenance, operations and administrative functions. The facility was. constructed with U14TA funding assistance and was opened in 1984. The City of Iowa City became an urbanized area after the 1980 census and began receiving MITA operating funds in 1982. - II. RESULTS OF THE REVIEW A. GENERAL CONDITION OF GRANTEE The Iowa City Transit Department's management and operations are generally effective and in compliance with Federal requirements. There are, however, two items which require corrective action=or improvement. These are summarized below and discussed in detail in Section III of this report. 300 Page 2 SUMMARY OF ITE14S REQUIRING FOLLOW-UP ACTION I. Technical capacity Iowa City has agreed to take steps to see that the procurement of transit coaches under project IA -03-0051 is promptly pursued by the University of Iowa. U14TA should be kept informed of the progress made in completing this activity. 2. Satisfactory Continuing control Iowa City has agreed to revise its property records on UMTA- funded items to reflect all the elements required by 011B Circular A-102, Attachment N. U14TA should be kept informed of the progress made in completing this activity. III. Requirements Reviewed A. Legal Capacity The City of Iowa City is authorized under the Iowa State Code to receive and dispense Federal grant funds and administer UMTA-funded projects. Projects are authorized by resolution of the City Council which also designates the City Manager as the authorizing official. The Grantee states that no litigation is pending or threatened that would adversely impact its transit operations. Financial Capacity Iowa City,s sources of local funds for transit operations are the Iowa Department of Transportation (IDOT), a City property tax which is dedicated to transit, the City's general fund, and a service contract with the City of University Heights. During local fiscal year 1987, they received approximately 36% of their revenue from farebox and related services, 14% from IDOT, 9t from UMTA, 19% from the dedicated transit tax and 21% from the City's general fund. The service contract with University Heights generates approximately $27,000 or 18 of the budget. The City of Iowa City budgets annually for transit service. In recent years, there have been cutbacks in the transit subsidy received from the general fund. These cutbacks have resulted in transit service reductions, but these have primarily been limated to reductions in non -peak service. Soo Page 3 Generally, Iowa City implements, completes, and closes its UMTA funded projects in an expeditious manner and provides timely and accurate quarterly financial information to UMTA. At the time of the triennial review, Iowa City had no unobligated carryover balance. Transit financial planning is handled by the Johnson County Council of Governments, the metropolitan planning organization, and they have a the capacity planning element in their work plan. Technical Capacity The City of Iowa City generally has adequate technical capacity to implement and complete its UMTA funded projects. The City does conduct in -plant reviews and inspections of transit vehicle manufacturers and also conducts a pre - acceptance review and inspection at their facility after such as the vehicle delivery. In the case of major capital projects, consultants (A/Etfirms)redto nof the are hired to facility, outside support. provide technical Iowa city is the recipient of an UMTA section 3 capital grant Which involves the purchase of transit buses for all three of the systems in the urbanized area. The grant was originally approved in 1984 and at the time of the triennial review, three buses for the University of Iowals CAMBUS system had still not been procured. Iowa City has notified the University of Iowa of the need to prompor completion has been tly complete this project and a reasonable schedule f obtained. Iowa City should keep UMTA informed of the status of this project. D. Satisfactory Continuing control Property records are computerized and list every piece of U14TA-funded equipment. The records do not contain information as to the source (project number), location, use and condition of the item or the ultimate disposition data. This information is required by O14B Circular A-102 and should be of included on property records for UMTA-funded items.. The City the lnextowa Cyearhandas ashouldreed tkeeupdate UMTAits advisedproperty itscorwithin progress. ress. An annual physical inventory is conducted by each city department and this is done by the transit staff for UMTA- funded items. A biennial certificationof use of U14TA-funded equipment was recently received indicating that all U14TA- funded property is in mass transit service. 360 Page 4 Iowa City has been the grantee for at least one UMTA grant where property (buses) was purchased for other grantees in the urbanized area. In such instances, the city executes a "buy -sell agreement" which transfers title and responsibility for the property to the other grantee. The other grantee is then responsible for assuring that there is adequate continuing control of the property. E• Main= The City's equipment division is responsible for the manded buses. Tey bill ICT for prts intenance ntTthe umaintenance Ofh hUMTA-funded busesa aand maintain the maintenance records on each vehicle. A maintenance plan for the transit fleet has been developed and is in use.. In addition to a daily inspection by the drivers, an extensive preventive maintenance (PM) inspection and servicing is done on each bus monthly (approximately every 3,500 miles). More detailed PM servicing is done at 6 month (approximately 20,000 miles) and 12 month (40,000 Miles) intervals. The other two transit systems in Iowa City occasionally share tools and equipment with ICT as part of an agreement signed at the time of the building of the new facility. These systems also use the dynamometer and lathes of the Iowa City garage facility on an occasional basis. Such transit usage was approved by UMTA at the time grant. of the garage construction e. Elderly and Handicapped and Medicare Half Fare Elderly and Handicapped Half Fare Iowa City Transit has a current base fare of $.50. Elderly hours ofpersons with speto cia3:30passes may ride for $.25 during off-peak all day Saturday. Medicare cards aare ralso 0acceptabledays and identification for payment of off-peak hour half fares. Special passes are issued to qualified elderly, handicapped, and low-income riders by the transit operator, various outreach programs, and other commercial entities throughout to the service area. While special passes permit elderly riders income ridersatohrde "fes,'they allow handicapped and low- income free during off-peak hours. 3oa Page 5 Medicare Half -Fare Although there is not a separate half -fare category specifically for all Medicare card holders, they may present their Medicare cards to obtain special passes that allow them to ride for "free" during off-peak hours if disabled or for half -fare if elderly. Thus, the transit operator appears to meet UMTA s Elderly and Handicapped, and Medicare non -peak hour half -fare requirements. G. Competitive Procurement Procurements have generally been competitive and have followed the city's and UMTA's procurement requirements. In instances where competition has not been obtained Iowa City has requested and obtained appropriate uMTA concurrences. Iowa City Transit and the Equipment Division generally prepare the technical specifications on UMTA-funded procurements. The city's Procurement Division is then responsible for the actual conduct of the procurement. H. Buy America Iowa City includes appropriate Buy America certifications in each U14TA funded procurement. Signed certifications are obtained and kept on file. They are aware of the waiver requirements but have not yet had to request any waivers. Program of Projects (pop) The Johnson County Council of Governments (JCCOG) includes Iowa City's projects in the regional POP published by JCCOG. Iowa City relies upon the regional POP process for public comment and review. The notifications reviewed did not make reference to the final POP being made available to the public. This is required and the City of Iowa City has agreed to make it available in the future. Private operators are given an opportunity to comment through the published notifications and through direct notifications by JCCOG of the proposed transit operating and capital projects included in the annual element of the area's transportation improvement program. J. Planning JCCOG is the designated Metropolitan Planning organization (MPO) for the Iowg� City urbanized area. Iowa City participates in the JCCOG process through membership on the policy and technical advisory committee. 3oo I The date of the most recent Page 5 of the plannin MPO and State self -certification endorsement b g procethe Iowa ss was April 29, y 1986 by the bJpo with No defi 29, 1987 Department of Transportation on tfay ciencies were cited relative to Iowa Cityis Participation in the transportation planning process. The ran epo is generally responsible for developing the long 4 and five year transit plan, while the transit agencies in the region are responsible for near term operational Planning. As discussed under private enterprise established an ongoing process whereby the involved in the development of the area's the MPO has Plans and g Private sector is programs. transportation R• Private Enterprise Iowa City relies upon the JCCOG planning process for soliciting and considering the capabilities of the sector. The list of private operators in the area private operators outside the area that hacesve expressed ed vane interest ining as well as Private transportationsrovide, is maintained and TIP/AE in draft fo Providers receive updated. private transpor formtati with a request for a copy of the JCCOG operation for Providers who wishrtcosals from the Proposals for any of the projects included inpthe°se Private document. against Private sector involvement are evaluated to the public service provision using fully allocated costs maximum extent possible. A procedure established to resolve any disputes which may has been No private enterprise y arise. complaints been received the no private enterprise Iowa City. past year b y JCCOG or L. Elderly and.Handicapped ed S ecial Efforts Iowa City's special services are Johnson County SEATS. When serviceovided by a contract with SEATS operating hours, taxi service is necessar IYwtheire1s Special Service Program is is currentle outside b for users. regional office. y under review M. rnr,i ; IOWA Cit ay nd farechange.. Thelic hearings for substantial se adequate notice of' hearings Public hearing records indicate that given. The hfor earings were conducteduwith adequatecomments are procedures, although the minutes did not clearly the City Council responded to comments expressed. We process recommend that in the document how Councills future the minutes of the City action on the proposed fare and service changes more clearly document how public comments were considered. oo I ;:; Page 7 At the time of the triennial review, Iowa City did not have a formal process to receive and consider comments on fare changes and major service reductions. Section 9(e)(3) of the Urban Mass Transportation Act requires recipients to adopt a local process for the receipt and consideration of public comments. Iowa City has since adopted a reasonable local process. N. Charter and School Bus Charter The City has signed a charter agreement with UMTA and Published a notice to determine if there are any willing and able charter providers in the Iowa City area. River Trails Transit, Inc. responded to the solicitation and indicated a willingness to.provide all charters. The city found this operator to be both willing and able, and, accordingly, the City ceased all charter operations. The city is in compliance with U14TA,s charter bus regulation. school Bus Iowa City does not provide any exclusive school bus service and does not run any school trippers. They have no intention of changing this practice which is in full compliance with U14TA regulations. 0• Section 15 Iowa City Transit submits its Section 15 report on time and in a compliant manner. P. Section 19 Non -Discrimination Iowa City does not meet the thresholds for submission of either a formal Equal Employment Opportunity Program or the Title VI Program submission. Recent guidance requires a submission of a Title VI program only if the urbanized area Population is 200,000 and above. An assessment by Iowa City Of its implementation of Title VI requirements is all that is now required. Again, based on the population of Iowa City, a formal Disadvantaged Business Program is not required -However, in accordance with the UMTA grant contract DBE participation must be encouraged at every opportunity and reported when necessary. 3 00 w Page 8 Q• Safetv Both ICT and the Equipment Division have safety programs for empl their respective oyees. ICT stresses safety in their driver training program. All accidents are reviewed and action taken whenever a chargeable accident is noted. Safety is also an emphasis for the equipment services division's maintenance employees. Again, training activities place heavy emphasis on safe practices. There is not a history of any significant safety problems in Iowa city's transit operations. 300 IOWA C S T Y T R A N S S T P A Ci E F 70163 1'84 — 1984 Irvine cerformance Evaluat:or, Method IOkS CITY TRANSIT SYSTEM NAME PEER GROUP 6 IN 1364 70:6 IO Ip STAT—c Endicat:r Data Reported for -300 1554 Vehicles Operatec ir, Maximum Service 15 Stara Raz i., (trot active deet/VOMS) 1.05 Average Age of Buses in Years 11.0 Total Ar,rarai Vehicles Miles (TVM) + 77.1 Averace Speed (total annual vehicle il.I revero.ie r,:lies divided by total revenue vehicle hours) ai to Baso natio (VOXS divided 1.36 by tcta. revenue vehicles r.perated midday) Revenua Vehicle Hours per Operating 0.047 Expense (adjusted to $:580) •+ Un;ir,6ed Passenger Trips per 34.17 Reven,;e Vehicle Hoar Corrected Operating Revenue per 0.43 Operating Expense, (cal. using '/. of Passenger fare•& other revenues) Totel Vehicle Hours per Employee • 0.168 Total Vehicle Miles per VOMS , . 4.06 Total Vehicle Miles per Maintenance -1.0E+08 Employee Total Vehicle Miles per Collision • 3.67 Accident „ Total Vehicle Miles per Dollar 2.47 Maintenance Expense Total Vehicle Miles per Dollar 33.04 Casualty d Liability Expense In units of 10,000 move decimal point 4 places to right. �, r• To calculate cost per hour divide value into 1. Data Reported for -300 Attachment 2 Record of Entrance and Exit Conferences Grantee: CITY OF IOWA CITY, IOWA Entrance Conference: Date: SEPTEMBER 25, 1987 Location: TRANSIT MANAGER'S OFFICE Attendees: City of Iowa City John Lundell, Iowa City Transit Manager Terry Reynolds, City of Iowa City Equipment supervisor Lloyd L. Rathke, Transit Equipment Supervisor Jeff Davidson, JCCOG Transportation Planner UMTA Review Team Richard Jarrold, Regional Engineer Review Coordinator Leah Russell, Administrative Assistant Issues Discussed: 1) Background of Triennial Review requirement 2) UMTA's philosophy and agenda for the triennial review Exit Conference: Same as above 0 300 ` I A1IE N VIAL REVIEW 5UeM41V REPORT CIII OF lam CITY. IN-1 i ITA.1A DESK REVIEW URIA 08SIIE REVIEW ERIC 1 DATE I ItTR . FEY:.•.. S-L''CES --VIEWED REVIEWER SOUCE------SNM6------- - F V ,: LEST t4 =:llt G.*!:EE LEGAL DAINIC'IS 9897 DISCUSSED 1.I1I9U0 9/81117 S1.1EYNi OF ET1111 D VFJ.IDITY 1EA'.'AT'E VrM W/GM-TEE LEN' RUSSELL I RCWIIIL7 561[1 fF;Aa tY TLC P:CM11 I Fill 71 R7 DIS[l;CEB SOURCES 9/24/111 A ROJOIRLY AM111T 0 P1DI15 PlP'1 PICKL Il:u@t I0. FLkS l'IALCFL lEAH FWSS[LL OIG A'JDII WARMERS LOUISE LLOYD 1[CP.XCV. EN'911V Nomi FILE 9197 PROJECT FILES 9/4/111 PROGRESS REPORTS AIDNLAD JARROLD GAPVTEE IZICIIGII FICIWARD JARROtD PROCESS CD':PIUIIN6 C]'11:Ci E1i.4A CERT. FILE 11107 PPOIERTY RECORDS 9/25/97 PROJECT FILES, LOUISE LLOYD FIELD FEVIEV OF PRETERIT AIDARO JAIROLD PJDIT FILE _ MA1NtE'R.E ACIJAL. PUDIT 9107 WWI REST MIST FILES DICK JAAAOLD rAI11TENP•CE PECORDS AICIA6D JAARDLO SEC7IC4 15 PROFILE FIELD REVIEW PROMAIT EIN IGLF FFE SEC7IC4 9 SELF-CERIIFICATIM 9191 DIECIIS•.ED 916RANTIE WWI SCF:MRE V FARES AND FOLIES ECR2ALY IF1PI114 OESCTIPIIDV OF EtR FARE (EPI RUSSELL rEDICAg M'dF FAFE SECTION 9 SELF•CERIIFICATIDVS 9197 DISCLSSED WIGRMTEE 9/25167 SCNEOJLE O<FAGS AQ ROUTES MEALY NOM REVIEWED Rf•E POLICY LEAH MILE, 614AEE FREE PAOCEDUAES CW WIVE F15:UTE`FNT P.111 FILES 9107 PROCUREMENT PROCEDURES WWI LEITER V FSSM-ICE DICK 1FPPOLD SELECTED PRECUAMUl RECORDS RIGAAD JAiPOLD FFCULSS REAMS EUt A•EFICA DID D7-U'ENTS 9/117 SArPLED LPIIAACiS 9/25197 JEWt491( IWA4 EUI A:[RICA [CAIIFICATICITS AI[rt'Om JPAROLp V FPS4PAM OF FFOJECIS 110/AWA (LEVENT . 11191 SA10.ED 14TICES 9/.'5197 GUMMY PROGRESS REPORTS JONI AIESELEA PUBLIC TIMING PROSECUTES LEAR RUSSELL PJGIT FEPCRTS D,F'r 1i'! rFa SELF-CERTIFICATIONS 11/e7 STATUS U iPwSli RkrIIxS 9/25101 JOIIII PLA-1 11t CERIIFICATICVS JONI ADESELER OKIA'S PLA-01114 LKPIASIS AREAS L[fY1 RUSSELL R., LSD. IID V O O Jr AIIRCIViNT 1 AE50.75 C C M PIN 15 F STATES REEK 10 ENS'IAE PROJECT IS PAOIPTLI COMPLETED. F USED TO REVISE PROPERTY AEMES C C C C C C RESOLVED Al DRAFT STAGE C EIPLYAI164 67 SII'EGLSI C - FULLY CCILIA41 F - CO-TLIANT PUT FDLIWIG I.ECED I - SPECIFIC ImSPOLEI!NIS REWIRED FDA COIPLIPVE w 0 I CITY GF INA CITY, INA 0 N 5 1 1 E REVIEV 1111.1 -FIR, 2 DE5N REVIEV 1 DAIE 1 PATE 1 --i'.-P SOFCFS PCVIEFED •----------------- -- REL'I[IEA---- SOURCES FEVIE:CD ------------------- . FEVINE9 ..- ----- RESULTS CG?-[NI5 — ...... ----- d� C EVIEFFA:SE F:GV11!:G e5v1. FEVIEV 8167 DISCUSSED ARAM ENTEAMSE 9/C5/67 C JCA'1 $61AMEA IaALVEeE'11 LEHI RUSSELL E44 Silk E.-!PAIS/ SECIID'I 505 CERIIFICAIIDI 9161 DIECIHSED V/GPA'11EE WWI C 'i.'I f7::i16[ GLDRIA DILOv SPECIAL ETFDIIS 3 504 CERTS. LEAH FJSGELL MMC CC1 '.T CO FA;-. CIRFES:MgEN'CE FILES 6/67 DISCUSSED V/GFPAEE 7/25161 C RESOLVED AT CRAFT 5IAGE 1 1MV1 ROEMER PUMC 11ITRINS PRCCIDURES LENT F'fiSELL 11 IT NS AITA'k.ENT P AUNTS 9/67 [PORTER NOTICE 9/25/67 C MIS SCHEDULES RICPASD JAFRDLD GAA'IIEE'S MATTER POLICY RICIAFD JARRCLD DOTER CERIIf1CAfE 1.LR 11 6:N�:. 6:5 A31F�RIfI P AUDITS 9161 DISCUSSED VITII G TOME SOW C SOOE'L 6115 CESTIFICAIE RICIAAD JA4ROLD RICAAPD JASpLD 0.E 71YE SC54ISSIO'S IE 15 !:14 - F.FCRIS 9167 DISCUSSED VIGRA'AEE 9125/67 C PROJECT FILES PEVERLY Np5mN LEMI PUSMA. REIN YEAR 51.E4ISSMS CIVIL PI6TIS TITLE 'VI OOZE 9/67 9125/61 C 1:71-0IECF p.ILAI@I 7IILE VI ASS'1PA:EES GLORIA DIION FEVIELED CIVIL RIGHTS FILES LENT RUSSELL _ USC EEE GDAL AITAIIOEIII ' SY+EIY - 22 5[[X04 15 WRITE 6167 PEOPLED MILDEW FECOSDS SOW C ONCE LION SAFETY PAOSRAN RICIASD JAPApLD EIPLYAI164 67 SII'EGLSI C - FULLY CCILIA41 F - CO-TLIANT PUT FDLIWIG I.ECED I - SPECIFIC ImSPOLEI!NIS REWIRED FDA COIPLIPVE w 0 W I CITY OF 101/1/q CITY Omc cs\ira'7 d •10 INASH1NG-TCN ST 10'v'Jr iqi - December 9, 1987 V. Mr. Lee `daddleton, Regional Adninistrator U,' -ITA Region VII 6301 Rock Hill Road Kansas City, 1.10 64131 Re: Iowa City Transit Triennial Review Dear Mr. Waddleton: The City staff has reviewed the draft copy of UMTA's triennial review of Iowa City Transit. We feel the report accurately describes the organiza- tion and operation of the transit system. The following addresses the four items which the review identified as needing follow-up action. I. Technical Capacity. I have written the University of lowa Business Manager regarding the delay in the procurement of transit coaches. The Business Manager responaed that the University will be receiving proposals for the buses on January 15, 1988'and anticipates making an award by Febru- ary 1, 198x. Copies of this correspondence are attached. 2. Satisfactory Continuing Control. Within' the next year'Iowa City Transit will update its property re- cords. This update will include all information required by OMB Circular A-102, Attachment N. 3. Program of Projects. Future Program of Projects notification will make reference to the final Program being made available to the public. 4. Public Comment on Fari?�and Service. Changes. The City of Iowa City has always followed an effective process for soliciting public input regarding proposed transit service and fare chdnges. However, this process hds never been formalized. In order to accomplish this I have notified the City Council in writing that this process will be used when the Council is considering transit service or fare changes. Attached is a copy of this process. my memo describing M W J Mr. Lee 'Aaddletan December 9, 1937 Page 7 I trust that these responses will satisfy UMTA's concerns identified during the triennial review. The City of Iowa City appreciates the con- tinued cooperation by you and your staff. Please feel free to contact me or John Lundell, Transit Manager, .with any questions or comments. Sincerely yours, &phenns City Mandger cc: John Lundell SA/bc Enclosures 36o CITY OF IOWA CIVIC C=NftR 41 \\/. c n, CITY O = r,i :CIM SI- IC n/A CII 1. C- zCCO � December 1, 1987 Mr. Michael Finnegan, Business Manager University of Iowa Jessup Hall Iowa City, Iowa 52242 Re: UMTA Triennial Review Dear Mike: The Urban Mass Transportation Administration has recently completed their triennial review of Iowa City Transit. A finding of this review involves the University of Iowa CAMBUS system. As you are aware, the City of Iowa City was the lead agency on behalf of CA,MBUS for an UMTA Section 3 application to fund the acquisition of additional vehicles. This grant (I.A-03-0051) was approved in 1984 and the vehicles have yet to be purchased. UMTA has indicated that Iowa City should take steps to ensure that the project is promptly completed or the Federal funds deobligated and the project closed. i Accordingly, I would appreciate you taking appropriate action to satisfy UMTA's concerns. Since the City must respond to the triennial review within 30 days, I would appreciate a prompt response. Please contact John Lundell if you have any questions. Thank you. Sincerely yours, '�%G Stephe J. N City Manager cc: John Lundell, Transit Manager• Dale [felling: AssisCant City Manager bj2/2 w 300 V M City of Iowa CJ4y MEMORANDUM Date: December 8, 1987 To: City Council From: City Manager Re: Process for Soliciting Public Input Regarding Transit Service/Fare Changes The following will be the process the City of Iowa City will use to solicit and consider public input regarding proposed decreases in the level of transit service or increases in the transit fare structure. At a formal meeting the City Council will take action to establish the time, date, and location of the public hearing. The location of the hearing will be handicapped accessible and be within the service area of Iowa City Transit. The time of the hearing will be during the service hours of the transit system. 2. At a minimum, a notice will be published in the Iowa City Press - Citizen announcing the time, date, location, and purpose of the public hearing. This notice will be published not less than four days nor more than twenty -days before the date of the hearing. The published notice will describe the proposed transit service and/or fare changes. 3. Notices announcing the public hearing will be displayed within all Iowa City transit buses. 4. All comments, whether written or made in person at the hearing, will be recorded in the official minutes of the meeting and will be considered prior to the City Council taking official action in regards to the proposed changes. bj/pc , A •.., oO 4 The University of fovea Business Office RE f.l'dcrn_ December 4, 1957 Mr. Stephen J. Atkins City Manager Civic Center 410 East Washington Street Iowa City, Iowa 52240 Dear Steve: ti ,I '111 11:• LI!Uf=iUIL Thank you for your letter regarding the IPITA Triennial Review and scecifi- cally Section 3 grant (IA -03-0051) for CAADDS. The delay in the acquisi- tion of the buses was aresult of the necessity to revise and rebid the project. The grant initially was Made for the purpose of acquiring two articulated type buses. The University proceeded with the time consuming process of evaluating several models of articulated buses by placing them in trial service on C'VIBUS routes and then bidding the buses. In the final analysis, none of the bids could meet specifications on the Iowa DOT axle weight limitation. As a result all bids for articulated buses were rejected. The University requested and received approval to acquire three conven- tional 40 -foot coaches. Requests for proposals for the buses are under consideration by potential bidders at this time and bids are due by January 15, 1988• Evaluations of the proposals should be completed and award made by February 1, 1988. Delivery of the buses would be made within twenty-six to forty weeks after award. I trust thae this will respond to UNTA's concerns and, again, thank you for your assistance with this. Sinc erely, ~' J. FinneL�3n Business :tanager KJI':llk cc: Dave Ricketts John Lundell Dale Helling '300 V M City of low n City MEMORANDUM Date: February 19, 1988 To: Steve Atkins / From: Chuck Schmadeke Re: Metcalf & Eddy Letter dated February 19, 1988 The following is a response to the above -referenced letter. Statement: M&E proceeded with the design of the required works in 301 close coordination with the City Staff. Comment: Untrue. M&E did not track or provide costs to the City for the various elements during design to insure that a $30,000,000 facility could be constructed, as required. Statement: Many features of the design, such as sewer and interceptor pipe sizes are designed as specifically directed by the City staff. Comment: City staff instructed M&E to consider the following criteria when sizing sewer collection system improvements: 1) Surcharging as a result of the wet weather conditions of 1986 2) The age of the City's sewer system and resultant increase in infiltration as aging occurs 3) Obvious infiltration and inflow 4) Future growth 5) Apparent failure in the past to properly size trunk sewers to handle expected flows. The City staff did not specifically require certain pipe sizes. The new sewer collection improvements, as designed by M&E, approximate the original M&E budget for sewers of $11,237,000. Statement: The design as currently complete was accomplished with full knowledge, continuous input and apparent approval of the City staff and the designated Program Management Committee. 301 Page 2 Comment: Untrue. M&E is responsible for providing a design that meets established criteria, IDNR approval, cost restraints, etc. Statement: The City's approval of the design is apparent in that final construction documents were printed for the North Treatment Plant and the work was advertised. Comment: Here is a typical example of M&E's approach to this project. Erroneous assumptions, unwillingness to determine necessary required actions by governmental agencies, and lack of communication on the part of M&E, has led them to believe that such minor actions as printing documents constituted City approval. A Public Hearing was not held, City Council approval was not given, City Council authori- zation to advertise for bids was not given, the cost estimate was not approved and the State IDNR has not issued a construction permit. All of the above actions are required by law. Statement: The City also accepted the design of the South Plant and, in fact, formally submitted it to IDNR requesting a construction permit. Comment: True. At a Metcalf & Eddy estimated construction cost of $10,000,000. The estimated cost has since escalated to $16,000,000. Statement: While no formal construction budget estimates were sub- mitted until late in the design process, City representa- tives were kept advised of the fact that estimated con- struction costs could exceed the City's then existing budgets. Comment: This is not accurate. We were not kept so informed. Please remember M&E prepared original estimates, upped those dramatically, and yet with same design now says it will cost less although still significantly more than original estimates. Statement: Design of certain project elements has been delayed. Comment: M&E is apparently blaming the City for delays. Sewer design and submittal of easements are several months behind schedule. Staff requested submittal of easements shortly after routes were selected so that negotiations with P .301 Page 3 Comment: M&E has not modified design to reduce costs; but has continued to modify cost estimates downward as the City proceeds toward termination. M&E first advised the City that they were ceasing work on the project. They were subsequently advised that they were not authorized to resume work until our problems were resolved. V 301 property owners could begin. To date, no easement docu- ments have been delivered to the City by M&E. Statement: As an example, South Plant design was delayed by siting problems. Although the site has been selected, it is still not clear whether the required county zoning variance will be obtained by the City. Comment: All delays in final approval by the City Council are a result of delays in the delivery of materials by M&E or cost overruns. The South Wastewater Treatment Plant design, although approved in May by the City Council, must be resubmitted for Council approval as the result of the latest cost estimates by M&E. Statement: The North Plant design was completed and advertised in time to meet the compliance date imposed by the IDNR had the City chosen to proceed. Comment: The City could not proceed because of cost overruns and IDNR has not, as of this date, approved the plans and specifications. Statement: The form of the construction contract was finalized and submitted to the City as part of the North Plant construc- tion documents. These documents were in fact reproduced and ready for issue to the bidders when the City elected not to proceed. Comment: The City cannot proceed because of cost estimates. Statement: M&E has not suspended performance of the work and is, in fact, near completion of the design work. Comment: M&E has not modified design to reduce costs; but has continued to modify cost estimates downward as the City proceeds toward termination. M&E first advised the City that they were ceasing work on the project. They were subsequently advised that they were not authorized to resume work until our problems were resolved. V 301 h, r HE C E IV ED FEB 1 9 1988 Metcalf & Eddy ,o ��:,.,.,•,: ,:',. sa.'x„ PU Eo. 40.:', February 17, 1988 ""^ '•" o'NF^ John McDonald, Mayor City of Iowa City Civic Center 410 Washington Street Iowa City, Iowa 52240 REF: Response to Resolution declaring default by Metcalf & Eddy Inc. In performance of Its contract with the City for the provision of design and project management services In connection with the wastewater systems Improvement project, and demanding cure thereof. Dear Mayor McDonald: This is in response to the referenced notice which demands the cure of alleged M&E failures to perform. A partial response to each numbered allegation is as follows: (1) and (2) M&E proceeded with the design of the required works in close coordination with the City staff. Many features of the design, such as sewer and interceptor pipe sizes, are designed as specifically directed by the City staff. The design as currently completed was accomplished with full knowledge, continuous input and apparent approval of the City staff and the designated program management committee. The City's approval of the design is apparent in that final construction documents were printed for the north treatment plant and the work was advertised. The City also accepted the design of the south plant, and, in fact, formally submitted it to IDNR requesting a construction permit. While no formal construction budget estimates were submitted until late in the design process, City representatives were kept advised of the fact that estimated construction costs could exceed the City's then existing budgets. (3) Design of certain project elements has been delayed. As an example, south plant design was delayed by siting problems. Although the site has been selected, it is still not clear whether the required county zoning variance will be obtained by the City. The north plant design was completed and advertised in time to meet the compliance date imposed by the IDNR had the City chosen to proceed. 301 Mayor J. McDonald 2/17/88 Page Two (4) The form of the construction contract was finalized and submitted to the City as part of the north plant construction documents. These documents were in fact reproduced and ready for issue to the bidders when the City elected not to proceed. It is true that the City has suspended payment to M&E. This action was taken in August of 1987. The City took no official action to notify M&E of its failure to perform as required by Section 12-12 of the contract until issuance of Resolution 88-28 on the 9th of February 1988. WE has not suspended performance of the work and is, in fact, near completion of the design work. As noted in Resolution 88-28, M&E representatives have been engaged in lengthy discussions regarding these issues for several months. These discussions culminated with a presentation to the City Council by the undersigned which proposed an approach to resolution of the issues between the parties. The City's proposed Amendment to the contract is unreasonable, one-sided and contains inaccurate information. This is unacceptable to M&E. We are, however, prepared to enter into negotiations immediately to finalize an agreement which would be mutually acceptable and along the lines discussed in our recent meeting enabling Iowa City to meet its wastewater requirements as envisaged in the Program Management Agreement. m prepared to meet with your designated representatiave on short notice to begin finalizing such an agreement. Please advise me at your earliest convenience as to when we can meet to finalize the details. Sincerely, Robert G. Benin AGB/pis 870/8 3o/ �Oy-af7- TEMPORARY LICENSE AGREE14ENT BETWEEN THE CITY OF IOWA CITY, IOWA, LICENSOR, AND THE UNIVERSITY OF IOWA RECITALS Witnesseth: A. WHEREAS, pursuant to Iowa Code (1987), Section 364.12, Iowa cities are responsible for keeping public grounds, streets, sidewalks, alleys, bridges, culverts, overpasses, underpasses, grade crossings, public ways, squares, and commons open, in repair, and free from nuisance; and B. WHEREAS, Iowa Code (1987) Section 364.2(4), authorizes Iowa cities to grant public utility franchises regulating "the conditions required and the manner of use of the streets and public grounds of the city...." and Iowa City has granted such franchises to gas, electric, and telecommunications companies, each of which has installed wires, pipes, conduits, and related equipment over, under, across and upon public property throughout the City; and C. WHEREAS, in addition to franchise utilities, the City of Iowa City operates utility systems that provide water and sewer service to its residents, which include water and sewer lines, pipes and appur- tenances over, under and across public property in the City. D. WHEREAS, the City did in March of 1987 propose to the University of Iowa (hereinafter "the University") the execution of a License Agree- ment covering its fibre optic communications system and its cable television system then being installed in City streets, and covering 3 oz Y z all other University utilities, which grant of license was to be conditional upon the University's agreement to pay to the City an annual license fee equivalent to the cable television franchise fee provided by City ordinance; and E. WHEREAS, the University declined to execute such a License Agreement; and F. WHEREAS, the University of Iowa recently proposed to construct, own, operate and maintain an underground electrical transmission line from its substation near G. WHEREAS, the said underground electrical transmission line will pass under and across numerous City of Iowa City street and alley rights-of-way; and H. WHEREAS, the University has not heretofore obtained the authority or permission of the City of Iowa City to place said underground electri- cal transmission line under and across City street and alley rights-of-way; and I. WHEREAS, since such use of public property is extensive, and in order to minimize conflicts and promote cooperation between the City and the University in the operation of their respective utility systems, the parties deem it to be in their best interests to enter into a compre- hensive license agreement with respect to the use of public property N O 3 for the location, installation, and maintenance of all University utilities, including said underground electrical transmission line; and J. WHEREAS, the University has let a contract for the construction of said underground electrical transmission line, and there is not suffi- cient time prior to the commencement of said contract for the City and the University to negotiate a comprehensive license agreement as aforesaid; and K. WHEREAS, the City is hereby agreeing to grant the University a tempo- rary license for the construction only of the said underground elec- trical transmission line, the energization thereof to be conditioned upon the University's execution of a License Agreement acceptable to the City covering all University utilities, as aforesaid. AGREEMENTS Section 1. Definitions. (a) "City" shall mean the City of Iowa city, Iowa, and, where appropri- ate, shall include its officers, employees and agents. (b) "Energy" shall mean power in the form of gas, oil, electricity or steam. ,3oz 4 (c) "Excavation Regulations" shall mean Article 11 of Chapter 31 of the Iowa City Code of Ordinances, a copy of which is attached hereto and incorporated herein by reference. (d) "Public Improvements" shall mean any improvements on Public Property, including but not limited to paving, sidewalks, grass, vegetation, trees, street lights, traffic signals, water mains, sewers, and equipment related thereto. (e) "Public Property" shall mean City -owned or controlled public rights-of-way easements, bridges, squares and commons. (f) "Public Utility" or "Public Utility System" shall mean any gas, electric, telephone, cable television, water, or sewer system serving the general populace of Iowa City. "University Utility System" shall include all equipment owned, operated, leased or subleased by the University in connection with its underground electrical transmission line and shall include, but not be limited to, I wires, pipes, cables, underground conduits, ducts, manholes, vaults, and other structures or appurtenances. i Section 2. Temporary Grant of License to Construct M , The University is hereby granted a license to construct only, but not to energize or operate, an underground electric transmission line in, under, upon, along and across Public Property, subject to the regulatory powers M 36.7, N I of the City and subject to the conditions hereinafter set forth. Said transmission line shall be located in the following described public Property, as depicted in Exhibit A attached: Upon the University's execution of a License Agreement covering all Uni- versity utilities, and providing for payments of an annual license fee to the City for use of City streets for the University cable television system, upon terms acceptable to the City, the City agrees that the Uni- versity may energize, operate, maintain, inspect, protect, repair and replace its underground electric transmission line. The term of this Temporary License Agreement shall commence upon execution hereof by the State Board of Regents and University officials, and shall terminate upon completion of construction of the transmission line or on October 1, 1988, whichever occurs later. This Temporary License Agreement may be terminated by the City upon fourteen (14) days written notice to the University as specified herein. Section 3. Excavations. The University or its contractor is authorized to make excavations in City streets, avenues, alleys and public places for purposes of constructing its underground electric transmission line and other electric utility system components associated with its transmission line. In making such excavations, the University or its contractor shall obtain a permit there- fore pursuant to Chapter 31, Article II of the City of Iowa City Code of I Ordinances, shall not unnecessarily obstruct the use of streets, avenues, alleys or public places, shall provide the Public Works Director with 24 hours notice prior to the actual commencement of the work, and shall comply with all provisions and requirements of Chapter 31 in performing such work. Section 4. Work by Others, Construction by Abutting Owners, Alteration to Conform with Public Improvements. The City reserves the right to lay, and permit to be laid, wires, pipes, cables, conduits, ducts, manholes and other appurtenances, and to do, or permit to be done, any underground and overhead installation or improve- ment that may be deemed necessary or proper by the City in, across, along, over or under any Public Property occupied by the University, and to change any curb or sidewalk or the grade of any street. In permitting others to do such work, the City shall not be liable to the University for any damage so caused. The City shall not be liable to the University for any damages arising out of the performance of such work by the City or its employees, agents, contractors or subcontractors; provided, however, nothing herein shall relieve any other person or corporation from liabil- ity for damage to the University's Utility Facilities. Section 5. CompanZ Contractors. The requirements of this License Agreement shall apply fully to all per- sons, firms or corporations performing work for the University under a contract or other type of work order. ,3oz V YA Section 6. Conditions of Street Occupancy. (a) Use. The underground electric transmission line and related facili- ties erected by the University within the City shall conform to established grades of streets, alleys and sidewalks, and be so lo- cated as to cause minimum interference with other public utilities located in or upon Public Property, and to cause minimum interference with the rights or reasonable convenience of property owners who adjoin Public Property. (b) Interference with Traffic. The University shall conduct its work hereunder in such manner as to cause as little interference as possi- ble with pedestrian and vehicular traffic, and shall abide by sched- uling directions, if any, given by the Director of Public Works. (c) Relocation. The University shall, upon reasonable notice and at its sole cost and expense, remove, locate and relocate its utility system components in, on, over or under any Public Property in such manner as the City may at any time require for the purpose of facilitating the construction, reconstruction, maintenance, repair or change in grade of any public improvement on, in or about any such Public Property, for the purpose of promoting the efficient operation of any such improvement, or for the purpose of facilitating the vacation and/or redevelopment of public right-of-way by the City. In the event the University fails to act within the allotted time, the City may cause the Utility System components to be relocated, and the costs thereof shall be assessed to the University and shall be paid as provided in Section 5(b) hereof. 3a;2- U A M (d) Placement of Facilities. The University shall not place its Utility System Facilities in the Public Property where the same will inter- fere with the normal use or maintenance of any Public Improvement, including but not limited to streets, alleys, sidewalks, traffic control devices, sanitary sewers, storm sewers, storm drains or water mains, or any Public Utility Facility. (e) Locator Service. Upon request, the University agrees to assist in locating underground facilities which are part of its Utility System. Such assistance will be provided in a timely manner, usually within twenty-four (24) hours of the time of the request. Section 7. Powers of City. Nothing in this Agreement shall be construed to abridge the right or power of the City to make further regulations relative to the use of the streets, alleys and public grounds by anyone using the same for the erec- tion and maintenance of utility systems. Section B. Liability and Indemnification. The University covenants to indemnify, defend, and save the City and its officers, agents and employees, harmless from any and all damages arising, directly or indirectly, from exercise of the rights granted herein. 3012- V O 4 Damages to the tenants property of the City or its franchisees, licensees or tenants during the original construction and subsequent maintenance, repair and use of the Public Property shall be promptly compensated for by the University. Section 9. Severability. In the event that a court of competent jurisdiction shall adjudge any provision or provisions hereof invalid or illegal, or direct a change by the University in any matter or thing herein contained, such invalidity or illegality or change shall in no way affect the remaining provisions of this Agreement or their validity or legality, and this Agreement in all other respects shall continue in full force and effect, as if said provi- sion or provisions had not been so adjudged invalid or illegal, or such change had not been directed, or shall, at the City's option, cause a termination of the Agreement. Section 10. Assignment. This Agreement shall not be assignable without the express consent of the City Council of the City; such consent to be evidenced by an ordinance or resolution that fully recites the terms and conditions, if any, upon which such consent is given. 30.:)- u 10 Section 11. Delivery of Notices. Except as may be expressly provided in Sections 4 and 5 hereof, any notices hereunder shall be in writing and shall be delivered via certified mail, addressed to the parties as follows, unless otherwise indicated in the future: If to Licensor: City Manager City of Iowa City 410 E. Washington St, Iowa City, Iowa 52240 If to Licensee: provided, however, that in the case of an emergency, notices may be given orally to the above-named persons. In such case, written confirmation should be provided. Nothing contained herein shall prevent other forms of notice if actually received by the addressee. Notice shall be deemed given on date of mailing in case of certified mail, or otherwise on the date actual notice is received. THIS AGREEMENT is entered into as of the _ day of 1988. CITY OF IOWA CITY, IOIJA LICENSOR 30.7- COUNTY ) SS: STATE OF 11 By: Mayor ATTEST: By: City Clerk THE UNIVERSITY OF IOWA and THE IOWA STATE BOARD OF REGENTS LICENSEE On this day of '19 , before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared and 'to me personally known, who, being by me duly sworn, 1 say that they are the and , respectively, of the corporation executing the foregoing instrument; t at (no seal has been procured by) (the seal affixed thereto is the seal of) the corporation; that the instrument was signed (and sealed) on behalf of the corporation by authority of its Board of Directors; that and acknowledged the execution of the ins—Fr—um—ent to e the voluntary ac and deed of the corporation, by it, and by them voluntarily executed. Notary Public in and for the State o owa 3 a.z o HH i .0 wvx z 0 0 z o b d Z N a 'international r{ Peace 1 1987 ,ii;, I a., j, In 1987, International Ileac Milk. Inc. 111111'1 conceived and thenjoinedwith the Soviet Peace Committee ISI'CJ h,nrganize %hat rcas to hrennn•one niIhe largest and most significant events in the history of citizen diplomacy: The American -Soviet Milk. In January of 1987, after two months of negotiations. HAV and the SPC signed an agreement to hrusg hundreds ufAmericm and S.Vot CIt NCns together for a remarkable lmnt Valk In the Soviet Union. No public interaction ul this I)pe or>Cale had ever been attempted hehccen these two nations. lietwecn 8 June (o 11 Juh', 1987, the Inniossihle' Walk became a re;ditY. Awo hundred and thirty Americans and 2011 Soviets jolrneved lagCther. IID 6110 on f uot. the 450 m Iles heh,vell Leningrad and Moscone. Aland the w:m% they spoke with Soviets hone all ,calks of life --faclun' and farm workers. poli) ici;ms and dissidents. shop keepers and school children. 'There were no restrictions on interviews. photographs or conversation topics, Their roule took Ther through Cities and Villages, forests and farmlands. They %vote seen in person by over 250.0011 Snvivls, and in the Soviet media by over one hundred million. The R;dk cu Iminah•d wit h the first Soviet-Americ;m sladiuns rock concert in history -on Ihr lunrlh of Juh' in MOSCuw. Produced by Rill Graham for 11111: Ilia show included Santana. lames Tp lel, lion nie Hail(, the Iluobie Itlot hess and a boa , f Soviet stars. Three films were made of the Wilk -a one hour documentary jointly filmed and edited by American and Sennet creWB, an American concert special, and a 30 minute Soviet cinema piece. Thr Suvirl people ccelennmd the American ll:dkars with an excitement and enthusiasm heyond .1111 greatest hopes. And the stage was set for even more cxlrnardinary joint events in 1988 .. . IPW Eastern PO So. 44006 Philadelphia, PA 19144 121518486361 121518486362 Steve Brigham Mark Hengsiler Regional Orgoolien IPWhidw stern RR I So. 68 Iowa City, IA 52240 13191 616.2125 13191626.2101 Byron Olson Martie Olson IPW Western 6201 Sunset Blvd Ste 50 Hollywood, CA 90028 121314623783 Morgon Boodrou Tracy 2eluH SCO 5Ph, tp.OA 5 P SPN NGEkO 1988 AMERICAN SOVIET WALK �`— EASTERN REGION Toe June 14 Washington DC Americans Ariive:AM Wed June 15 Washington DC Orientation Thu June 16 Washington DC Soviets Ardve:PM Fri lune 17 Washington DC Orientation Sal June 18 Washington DC City Events Sun June 19 Maryland 10mi/Walk Mon June 20 Maryland 15mi/Walk Toe June 21 Baltimore,A10 15 miWalk/City Events Wed June 22 Wlminglon,DE 65 mi/Bus/5 mi/Walk Thu lune 23 Delaware/PA 15mi/Walk Fri June 24 Philadelphia, PA 15 mi/Wolk Sat June 25 Philadelphia, PA Resl/Ciy Events EASTERNREGION:7CampsRes,12DaA6DaysWalking Tolafrng75MIles,: t 1 Day Busing Totaling 65 Miles, 6 Stationary Days. MIDWESTERN REGION Sun June 26 Phil,PAto Piff PA 300mi/Bus Mon June 27 Pin to lnd'polis,M 350mi/Bus Toe Jurui Ind'polislo Moline,IL 300mi/Bus Wed June 29 Iowa IOmi /Walk /State Events Thu June 30 Iowa 15mi/Walk Fri July Iowa 10mi/Walk Sat July Iowa 15mi/Walk Sun luly3 Iowa City,lA 10mi/Walk Mon July Iawo CityJA Celebration Toe Julys Gdnnell,IA 70 mi/Bus 15 mi/Walk Wed July Iowa 20 mi/Bus/15 mi/Walk Thu July? DesMoines,IA 10mi/Walk Fri July Des Moines, IA Rest Day/Cly Events MIDWESTERN REGION: I I Campsite; 13 DoyA 8 Dap Walking Totaling; 90 Mile;3 Days Busing Totahag 1040 Mile; 2 Stationary Dap....-:; =' WESTERN REGION Sat July Des Moines, lAto IA, CA 2000mi/Air/Rest Sun July 10 LosAngeles,CA City Events Mon July II SantaBorbara,CA 80mi/Bus/lOmi/Walk Toe July12 Monterey,CA 160mi/Bus/ 10mi/Walk Wed July 13 SontaCri 50mi/Bus /10 mi/Walk Thu July 14 Son Froncisco,CA 50mi/Bus/lOmi/Wolk Fri July 15 Son Froncisco,CA Resl/CityEvents Sat July 16 Son Fronciscoi Reorientation Sun July 17 San Froncisco,CA Soviets Lessi Mon July 18 San From iscgCA Americans Leove:PM WESTERNREGION:SCampsifa; l0DaA4DopWalkinglotafing40MAe;s 4 Dap Buffing Totaling 340 Mlle; 5 Stationary Days: `'' TRIP TOTAI523CamppssiqJSDaAIODays Walking folohng205A)ie4 ��I 10 Dap Busing Tolaling 1445 Mile; 13 SkfionoryDayt International peace Hit& Inc, is dedicated to creating positive means ofresolving international and cross cultural conflicts. Our current and ongoing focus is improving American --Soviet relations to create a eunust for ending the arms race. atetnent of Purpose for 1988 American-Sliviet Walks: R'lule wv acknmvledge Ilial nations have Iegdlmate security and defense concerns. n seems mereasmghclear that military imperiling all life on MNIII Our sun-wal requires therefore that •• modern politics embrace a greater morality than force of arms. ' %1l• heliew that the arm>rzcecan he reversed.As citizens we cannot enacl the legislation that will do this. %%l• CAN however. thmtigh civilian. cultural and line exchanges of sufficient scale. ,,create i, climate. of positive, intermtiogal relations in which the, arms raci will collapse under the %%tight of its men mural and economic illogic. %, use walking as a metaphor for what we believe needs to happen: personal and physical involvement ' taking the time to understand each other carefully planning, together, our next more.; and recognizing that all steps in the right direction •- —.help bring us to a ut destination. •- Hot P9lking together is more than Just a metaphor —it is also a process and a grounding, the veryact o(whlch leads to the resolulums and understandings wt seek. ,r... By bringing Soviets to NSIk In the UnitedStates we will give targe numbers o(Arwricans the uppurtunity. perhaps for the first time to talk with S,wiel citizens face In face. American Walker: In the Soviet I'mon will pr,rcule the same unprecedem cd npporl u- • nity to lhuusands of Soviets. By talking openly with each other, proceeding from the common ground of uu r shared humanity. we ' gain insight into hmvourconNcts began, and how lheymight be 1 --:?resolved.:, . _ .. large suJe and high prattle iNeracUuns such as I hese N;dkx will allow the American and Soviet people to strip ,away the veils of ideology and see each other with the clarify of experience. %% act in the belief that open and challenging interactions will help us find the moral and political strength to begin basing our International relations not on the size ofourarsenals, but on the ;r_. ahgittmatu Interests of all people '-Im7/nehowniuch tl�e rause ®, peaceswould served it more individuals aria families of our respect`ve countries could come to know each other in a personal way... We should broaden opportunities for Soviet and American citizens to get to know each other better." 1988 AMERICAN SOVIET WALK This sumnn'r. on the 1988 American - Soviet %\ A• 201, A ... c,cans and 2111, Soviets will journey lopether across America. 'I'itev will lice together for ;in entire month. supported he a mobi Ic tent city. Thep will walk more than 200 miles Ihrnlgh parts of the I!asl Gla.st. Mid-Wvsl and West Coast, The W lk will have intima:, -11,11 UC Still nights as guests in toed homes. II will have celebration— concerts;old rill les. thea) re;all sport. II will he a challenge and an educat iin, not (nlp to the Makers. hill also hl the cit Ize 115nf the cit le£ alld It w 11.1 tin ell till \,111,1) Il will Pass. There will he open debates. imcaill t seminals, navel Ings with people of all walks of lifel rid Pot iI teal liersuasions, discus- sions of fair It and puliIics. All of this wit I he f, rcusel on reaching it more ohjcc l ice under t:mding 1 dcah of he I. iIli 11r,n Ing Amer icanSovict relations and helping end the arils race. This will he the largest group of puhltclp accessihle Soviets ever to visit the United States. 'I'lie SoVil't l\LIkc1:s. like the :Americans, will include people front across their enuniryt of mmtp races. ages and occupations. I low will they he n•ecived7 What will we letrro 3h,1ut i he openness it Ilo: Anmrictot 11rople° I In l h. Anwi cmSoviet!\ilk. the first. 1 it., kind on:lnlcn an e,1iI. we will confront thee questions. 1988 SO%a I'E T AMERICAN WALK IIli, 'umincr. on the 19ss silk let - Amm, Icm W,I k. ton An l,ricuts and 2110 >ogols trill I„r a nnnnh- Iona ogwney through the I'lrlo tan H,puhh: of tit, I'SSh. 1\v will l\Sik nuce Main aio kilomclerS li nmeh colleclices. village, and nrnor cities. for both :\mer isms and So,ie ls. Ih. Milk ',,i 11 he an apvrinlenl Ili idasno,t .The Midk,r,will he able to experiance a hit tad spectl'not (of Soviet life. pi-mouslc inacceSsihle 11, traedas, and still hepond the reach -•f ;Inc tourist. We will visit prir:de homes, farms and facioriws. schools and places of worship. '['here will he no restrictions on oliom we talk with and what tee talk ahout. The American and Soviet M'alkers will live together during the cnl ire \C;lk. As this unique conlnnnlily evolves. it will serve ;11:01increasinglc sophislir:ned Grum for examining nur beliefs. polio al and $ictal sysians, ClI tural told historical differences, as tecta as dew -to day e%cnls. l'he W.Ilkers will become citizen diplonlcds. . The \1;dk will be ;I focus for the hopes and concerns of the S -mil pelipli, ;;Pall Ili, I'mlcd SI:des and the arms race. Gmsnlurnllp. WIlkcrs will he the subjects Of uvcrchchning Soviet curiusih'and hospilalily. On the 1988Walk. asonthe 1987 Walk, tee will gain nese perslica ices un the sources and possible resolutions of I he cold war. The W' kerswi II see the Surict people it an historic lime. a time of rethinking of Soviet politics. economics and allure. a lime of great hope and :ntxiety. The lunging Soviet society of fees a unique opporlunitp for improving AniericanSovict relations. With your help, the 1988 \11dk will film :m important role in creal ing a new underslanding between nor peoples. "This joint !Walk of Soviet and American citizens, the first of its kind in the history of relations between the USSR and the USA, is a specific contribution to strengthening mutualconfidence, understanding and friendship, and is a convincing example of citizens diplomacy III action, in toll,rerar to the lq.Yi .1iovi'l, lmerie7n7 fill .303 The 1988 American -Soviet Walks Martie Olson Midwest Regional Director Route 1, Boz 68 Iowa City, Iowa 52240 Telephone: (319) 626.2125 Y 303 INTERNATIONAL PEACE WALK, Inc. Organizers of THE 1988 AAfERICAN•SOVIET WALKS ... A CITIZEN JOINT VENTURE THE 1988 AMERICAN—SOVIET WALK IN U.S. DAY DATE PM CAMPSITE MLLES/EVENT EASTERN REGION Tueu'June jy Washington DC Wed June 15 Washington DC Americans Arrive: AM Thu June 16 Washington DC Orientation Fri June 17 Washington DC Soviets Arrive: pM Orientation Sat June 18 Washington DC Sun June 19 Maryland City Events Mon June 20 Maryland 10 miles on foot Tue June 21 Baltimore, PID 15 miles on foot 15 miles on foot/City Wed June 22 Wilmington, DE 65 miles by bus/5 Thu June 23 Delaware/Pennsylvania Milo Fri June 24 Philadelphia, PA 15 miles on foot Sat June 25 Philadelphia, PA Re / miles on foot Eastern Region: 7 campsites; 12 days, 6 days ( walkingCity is Miles), 1 day busing (total 65 mile , s s (s) 6 da total 75 Y tationary. MIDWESTERN REGION Sun Ju— ne pittsbur h p Our dove Events s on foot Mon June 27 Indianapolis,ennsyIndiananla 300 miles by bus Tue June 28 Moline, Illinois 350 miles by bus Wed June 29 Davenport, Iowa 300 miles by bus Thu June 30 Wilton, Iowa miles on foot/S W to Events Fri July 1 West Liberty, Iowa 15 15 miles on foot Sat July 2 West Branch, Iowa 10 miles on foot Sun July 3 Iowa City, Iowa 15 Mlles on foo[ Mon July 4 Iowa City, Iowa 10 miles on foot Tue July 5 Grinnell, Iowa Celebration Wed July 6 Mitchellville, Iowa 60 miles by bus/5 miles on foot Thu July 7 Des Moines, Iowa 20 miles by bus/15 miles on foot Fri July 8 Des Moines, Iowa miles on foot/City Events Midwestern Region: 11 campsites; Re Even 13 days, 8tdaysywalkins 90 Mlles), 5 days busing (total 1030 miles) 2 d g (total WESTERN REGION Sat July 9 Fly to Los Angeles, CA Sun July 10 Los Angeles, CA Mon July 11 Santa Barbara, CA Tue July 12 Monterey, Ca Wed July 13 Santa Cruz, CA Thu July 14 San Francisco, CA Fri July 15 San Francisco, CA Sat July 16 San Francisco, CA Sun July 17 San Francisco, CA Pion July 18 San Francisco, CA Western Region: 5 campsites; 10 days, miles), 4 days busing (total 340 , ays stationary, 2000 miles by air/Rest City Events 80 miles by bus/10 miles on foot 160 miles by bus/30 miles on foot 50 miles by bus/10 miles on foot 50 miles by bus/10 miles on foot Rest/City Events Reorientation Soviets Leave: AM Americans Leave: PM 4 days walking (total 40 miles), 5 days stationary. aeviGed 2-19-a8 TRIP TOTALS: 23 campsites; 35 days, 18 days walking (total 205 miles), 10 days busing (total 1435 miles), 13 days stationary, Martie Olson, Regional Director Byron Olson, Regional Coordinator MIDWEST REGIONAL OFFICE Routc 1, Box 68, Iowa Ciiy, Iowa 52240 (319) 626.2125 3o3 V P SECOND MEETING TO PLAN FOR 200 SOVIETS 114 IOWA CITY There will be a meeting this week of the community Support Plans for the 1988 American -Soviet Walk that is coming group that is making and Fourth Fourt—u� g to Iowa City the third Individuals and groups interested in working on plans for to the meeting, which will be at 7:30 PM. Thurcd,v r_L_.._the visit are invited _. Gilbert (if ;I,-:__ .. Coordinators of the Iowa Cit —�— Y group are: Karen Hr adeN 924 Hudson Ave. Iowa City, IA 52240 tel 337-7122 and: Deborah Conger 636 S. Dodge 95 Iowa City, IA 52240 tel 337-9820 (home) 335-2575 (work) Those attending will break up into sub -groups to make plans in such areas as potlucks, welcoming ceremony, 4th of July events, Peace Gardens, and contacts with schools, churches and businesses,' artie & Byron Olson, Midwest coordinators for the Walks, will be there to answer questions. During the Walk the public is encouraged to come out and meet the Soviets, but those interested in becoming one of the 250 Official American Host Walkers are uthe rged to apply now, as the selection process is underway, People may apply for more information American' be availableWalk or for eaMldhe smeet9n meeting fo ion . Applications and Walks , Midwest Regional office RR 1 626-2125. - Box 68, Iowa City, JA 52240 or telephone 303 Y N N W W O ^ � O N C V L w - , p ..... NI m d N 3 N N � W D N m a L Z L t L N L J O N « M W y O O 0 N J 3 E c : U N LL L N 3 O L W d 7 - U C L W q O O = O _ O y W e'U 0 a - 0 N N _ _N L vN w r U C y N L W C d p N C JC C N u W U N c N u u oN C L x U N N O a F- W O WY u u L O C L N N O L N b U N N of 3I vl 3I L C L v al utl of WI I JI S I c o a A a L « = Z o a Q V Ie 303