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Home My WebLink About2007-12-06 Info Packet j = 1 t~~~-r ~:;r"IIIIJmi.... ....... .. ~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET December 6, 2007 DECEMBER 10 SPECIAL WORK SESSION ITEMS IP1 Council Meetings and Work Session Agenda Council Meeting schedule revised on 12/13 [No Info Packet on 12/13] IP2 Memorandum from the JCCOG Director: Court Street 4th Ave intersection study IP3 Memorandum from the City Clerk: Agenda Items for Joint Meeting MISCELLANEOUS IP4 News Release: Community Corrections - Solutions for a Safer Community [submitted by Interim City Manager Dale Helling] IPS Memorandum from the Personnel Administrator: City Manager Recruitment IP6 Memorandum from the Economic Development Coordinator: Downtown Market Niche Analysis IP7 E-mail from Kelly Krumm to Jeff Davidson: SSA -Iowa City IP8 Public Reception for Council Members Dee Vanderhoef and Bob Elliott December 11, 2007 IP9 E-mail from Kendall Gregory: Homelessness [staff response included] IP10 Building Permit Information - November 2007 IP11 Memorandum from the JCCOG Human Services Coordinator: FY08 First Quarter performance review of health and human services agencies that receive Aid-to- Agencies funding from the City of Iowa City DRAFT MINUTES IP12 Housing and Community Development Commission: November 15, 2007 IP13 Telecommunications Commission: November 26,2007 IP14 Task Force on Violence Against Woman: November 26,2007 j::: 1 t~~~-r ~... "IIIIJiW"__ ...,.. ~ ~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET December 6, 2007 DE~MBER 10 SPECIAL WORK SESSION ITEM IP1 Council Meetings and Work Session Agenda IP2 Memorandum from the JCCOG Director: Court Street 4th Ave interse tion study IP10 Building Permit Information - Nove ~ISCELLANEOUS IP3 Memorandum from the City Clerk: Agenda Items for Joint Meetin IP4 News Release: Community Corrections - Solutions for a fer Community [submitted by Interim City Manager Dale Helling] \ IP5 Memorandum from the Personnel Admirttstrator: \ IP6 Memorandum from the Economic Deve1Qpment Market Niche Analysis \ \ IP7 E-mail from Kelly Krumm to Jeff Davidson: ss\- IP8 Public Reception for Council Members Dee nderhoef and Bob Elliott December 11, 2007 IP9 IP11 Memorandum from the JCCOG uman Services C ordinator: FY08 First Quarter performance review of health and human services agencies that receive Aid-to- Agencies funding from the Ci of Iowa City DRAFT MINUTES IP12 Y Development Commission: IP13 Telecommunicatio s Commission: November 26,2007 IP14 Task Force on Violence Against Woman: November 26,2007 I:;: I ~~~~tt ~~..~~ ..... ---- CITY OF IOWA CITY City Council Meeting Schedule and Work Session Agendas J 'i;;;' December 6, 2007 www.icgov.org . MONDAY, DECEMBER 10 Emma J. Harvat Hall 6:30p Special Council Work Session · Council Appointments . Review of 4th Ave and Court Street Intersection . Metropolitan Coalition [reference agenda item #13] . Resolution on Police/Fire Funding-FY09 Budget [reference agenda item #12] · Joint Meeting Agenda Items · Agenda Items · Council Time . Schedule of Pending Discussion Items . TUESDAY, DECEMBER 11 4:30p-6:30p Reception - Dee Vanderhoef and Bob Elliott 7:00p Special Formal Council Meeting Emma J. Harvat Hall TENTATIVE FUTURE MEETINGS AND AGENDAS . WEDNESDAY, DECEMBER 19 Coralville 4:30p Joint Meeting I . MONDAY, DECEMBER 24 Christmas Holiday - Offices closed . TUESDAY, DECEMBER 25 Christmas Day- Offices closed . TUESDAY, JANUARY 1 New Year's Day - Offices closed . WEDNESDAY, JANUARY 2 12:00p City Council Organization Meeting Emma J. Harvat Hall . MONDAY, JANUARY 7 6:30p Special Budget Work Session (Overview) Emma J. Harvat Hall . TUESDAY, JANUARY 8 6:30p Special Budget Work Session Emma J. Harvat Hall . MONDAY, JANUARY 14 6:30p City Council Work Session Emma J. Harvat Hall . TUESDAY, JANUARY 15 7:00p Formal Council Meeting Emma J. Harvat Hall . MONDAY, JANUARY 21 Martin Luther King Jr. Day - City Offices Closed I:;: I f~~~~ ::-~,,~, CITY OF IOWA CITY City Council Meeting Schedule and Work Session Agendas December 13, 2007 www.icgov.org TENTATIVE FUTURE MEETINGS AND AGENDAS . WEDNESDAY, DECEMBER 19 Coralville 4:30p Joint Meeting - Rescheduled to February 20 I . MONDAY, DECEMBER 24 Christmas Holiday - Offices closed . TUESDAY, DECEMBER 25 Christmas Day- Offices closed . TUESDAY, JANUARY 1 New Year's Day - Offices closed . WEDNESDAY, JANUARY 2 12:00p City Council Organization Meeting Emma J. Harvat Hall . MONDAY, JANUARY 7 6:30p Special Budget Work Session (Overview) Emma J. Harvat Hall . TUESDAY, JANUARY 8 6:30p Special Budget Work Session Emma J. Harvat Hall . MONDAY, JANUARY 14 6:30p City Council Work Session Emma J. Harvat Hall . TUESDAY, JANUARY 15 7:00p Formal Council Meeting Emma J. Harvat Hall . MONDAY, JANUARY 21 Martin Luther King Jr. Day - City Offices Closed . WEDNESDAY, JANUARY 23 5:30p Affordable Housing Market Analysis Boards/Commissions/Events Emma J. Harvat Hall . THURSDAY, JANUARY 24 8:00a Special Budget Work Session (Capital Projects) Emma J. Harvat Hall . MONDAY, JANUARY 28 8:00a Special Budget Work Session (wrap up) Emma J. Harvat Hall 6:30p Special Council Work Session . TUESDAY, JANUARY 29 7:00p Special Formal Council Meeting Emma J. Harvat Hall ~JCC ......,..... m e m o Date: December 5,2007 To: Iowa City City Council From: John Yapp, JCCOG Director 7 ~ y.. Re: Court Street / 4th Ave intersection study The JCCOG Transportation Planning Division has completed a review of the Court Street / 4th Ave intersection. This review was initiated following a pedestrian / vehicle collision at the intersection in September, 2007. The Transportation Planning Division collected data this fall, and hired Shive-Hattery Consultants to assist with conducting an analysis of the intersection. Traffic Signal Warrants There are specific 'warrants' used to determine when traffic control devices are justified based on traffic volumes and collision patterns. These warrants are based on traffic studies and observations of motorist behavior. We found that neither an all-way stop nor a traffic signal is warranted, according to the minimum traffic volume warrants. The side-street (4th Ave) traffic volume is not high enough to justify stop signs on Court Street, even when pedestrians are included. When an all-way stop is implemented at a location where minimum traffic volume thresholds are not met, studies have shown there will likely be an increase in failure to yield and rear-end collision. These collisions' are typically caused by motorists not respecting or not anticipating the all- way stop, due to there not being side-street traffic most of the day. Collision History Staff reviewed the collision history at the Court St / 4th Ave intersection. There were a total of twelve collisions at this intersection over three years (2004-2006), using the most recent three years of data available. While the collision in September, 2007 was a vehicle / pedestrian collision, none of the collisions in the period 2004-2006 involved pedestrians. Most of the collisions involved teenaged motorists, which is not unusual on streets around high schools. Collisions occurred throughout the day in dry conditions, with no specific time period having a higher collision rate. Five of the twelve collisions were rear-end collisions, which would likely increase with installation of an all-way stop. For additional traffic control to be warranted there needs to be at least five collisions in a twelve month period of a correctable collision type. The collision warrant is not met at this intersection, and additional traffic control is not recommended. The collision between the vehicle and the pedestrian that occurred in September appears to be an isolated incident, and is not part of a larger collision pattern at this intersection. Yield to Pedestrians crosswalk sign While the Court Street 14th Ave intersection is not a high collision location, we have had complaints about congestion before and after school. These traffic conditions are related to commuter traffic combined with school-related traffic in the Court Street corridor, both vehicular and pedestrian. We have confirmed during data collection this fall that there are often inadequate gaps in traffic for pedestrians to conveniently walk across Court Street, which leads many high school students to walk quickly or jog across the street, instead of waiting for a gap in traffic. There are also no sidewalks on 4th Ave south of Court Street, resulting in many pedestrians walking in the 4th Ave travel lane south of Court Street. To call more attention to the pedestrian crossing activity at the Court Street 14th Ave intersection, staff is recommending installation of 'State Law Yield to Pedestrians' signs (see graphic, below) directed to Court Street motorists. These signs have been used with some success in other cities and situations, including Cedar Rapids and on Newton Road in the University of Iowa Health Sciences Campus. It has been on JCCOG's work program to test the effectiveness of these signs in local conditions, and the Court Street 14th Ave intersection is a logical location to determine how effective this type of sign is. If Council concurs, staff will: R1-6 1. Begin the process of ordering the signs and having them installed later this winter / spring, depending on weather conditions, and have the crosswalk painted to the higher-visibility crosswalk (large white rectangles) style common downtown and at elementary school crosswalks. 2. Coordinate with high school staff and the City Neighborhood Services Coordinator for distributing educational information regarding these signs. One of the things we want to emphasize is that pedestrians still need to be cautious crossing the street. 3. Recommend that a sidewalk be constructed on the east side of 4th Avenue between Court Street and A Street, as part of the City sidewalk infill program. 4. Conduct before and after observations of the crossing location to determine if a greater percentage of vehicles are yielding and allowing pedestrians to cross. 'V TO ~ We want to stress that while the 'State Law Yield to Pedestrians' signs may show some effectiveness in making is easier for pedestrians to cross Court Street at this location, it will not eliminate all conflicts at this intersection. Pedestrians and motorists will still need to be vigilant, and we hope the new signs will call attention to the pedestrian crossing activity concentrated at and near this location. If the new signs are successful, we will research and develop criteria for their use in the metropolitan area. Use of these signs should be limited, so they retain their effectiveness in necessary situations. I will be available at your December 10 meeting for discussion, and to respond to any questions. Cc: Dale Helling Jeff Davidson Matt Johnson Ron Knoche John Sobaski JCCOG Transportation Planning Division staff I ~ 1 ~~5._u:t.... ~~W!-l~ ~'-'Sr~a.~ -"\. - . CITY OF IOWA CITY~ MEMORANDUM DATE: December 5, 2007 FROM: Mayor and City Council Marian K. Karr, City Clerk ~ TO: RE: Agenda Items for Joint Meeting Coralville will be hosting the next joint meeting of the City Councils of Iowa City, Coralville, and North Liberty; the Iowa City Community School Board; and the Johnson County Board of Supervisors. The meeting date is scheduled for December 19, at 4:30 in Coralville City Hall. An item has been placed on the agenda for your work session of December 10 to enable us to provide agenda items Tuesday, December 11. A complete agenda and meeting date confirmation will be distributed to you in the information packet on December 13. cc :join tmeetingrequestfori terns .doc News Release from~ So/utiomfttr (t .'H..ifcr l 'ot,mnnrif!f COMMIINITY CORRECTIONS V;y f~ IP4 SIXTH JUDICIAL DISTRICT DEPARTMENT OF CORRECTIONAL SERVICES 951 29TH AVENUE S.W. CEDAR RAPIDS, IOWA /' FOR IMMEDIATE RELEASE December 3, 2007 The Department of Correctional Services for the Sixth Judicial District of Iowa is receiving recognition for the Neighborhood Based Programs it has developed. The District employs the "Broken Windows" Model - to first establish a public safety presence and then encourage the development of social and economic capital. Broken windows probation is the equivalent to community oriented policing. The Department employs the 11l0del across the district but has the most visible presence in the Weed and Seed nei hborhoods of Cedar Ra ids lll!5l tjhP. Rroadway neIgh orhoo 10 owa Ci~, an IS a so establishing a neighborhood based presence in North Libe . The model works by setting up a neighborhood base of operations for probation officers to establish their presence, and a place to team with local law enforcement. The District then uses its non-profit foundation to deliver programs and resources to people living in the area. The Community Corrections Improvement Association delivers over $1.5 million in programs each year. Gary Hinzman, Director of the Sixth Judicial District Department of Correctional Services and also the current President of the American Probation and Parole Association, was one of the original authors of the m~mograph Transforming Probation Through Leadership: The Broken Windows Model that was published in 1999. The Department's follow-through has now garnered attention at the national level and beyond. In collaboration with the National Institute of Corrections, the District programs will undergo a process and outcome evaluation by Dr. Mario Paparozzi from North Carolina and Dr. Edward Rhine of Ohio. Dr. Paparozzi is the former Director of New Jersey Parole, a Past President of the American Probation and Parole Association, and is the current Chair of the Department of Sociology and Criminal Justice at North Carolina University at Pembroke. Dr. Rhine is a Deputy Director for Corrections Re-entry Programs in Ohio and also an adjunct professor at Ohio State University. Dr. Rhine is also the President of the International Re-Entry Association. They are scheduled to report their findings at an International Conference in Poland during May, 2008. Members of the Probation Officers Association of Poland WSKS visi.ted Cedar Rapids in July, 2007 and expressed interest in learning more about the broken windows model. As such, they have invited the staff of the Sixth District to work with them. Director Hinzman has been asked by Polish officials to lead a 10 person delegation to Pila, Poland in May, 2008. This group will include Dr. Paparozzi and Dr. Rhine, as well as other national experts. Additionally, the New South Wales Probation and Parole Officers Association of Australia also contacted APPA and the Cedar Rapids based probation department to explore the broken windows model. The Australian Association invited Hinzman to provide an overview of the broken windows model at its conference in Sydney, Australia in November, 2007. While there, Hinzman met with various government officials and provided technical support to local probation officials in Australia. The Cedar Rapids site is considered to be one of the most comprehensive examples of broken windows probation in the country. The Department of Correctional Services employs the use of citizen advisory committees to guide input from the community. Dr. Paparozzi will conduct site visits in November and December, 2007, and January, and March, 2008 to complete the evaluation. The District welcomes the opportunity to showcase its programs. For more information, contact Gary Hinzman at 319-730-1200 or gary.hinzman@iowa.gov ############## r;: HUMAN RESOURCES/PERSONNEL MEMO DATE: TO: FROM: RE: December 4, 2007 City Counci I Sylvia A. Mejia, Personnel AdministratoV City Manager Recruitment Attached is a copy of the Recruitment Profile for City Manager. This docl,lment will be sent to anyone who submits a resume to the PAR Group for consideration (the document that is sent will be in color). Bob Beezat advised me that they have received 28 applications for the position thus far. In addition, Bob indicated they recently sent a contact letter and Recruitment Profile to about 120 people identified in their database. Ads have been placed by the PAR Group in the following publicationsand/o'r websites: ICMA Newsletter and website ICMA - JOB Newsletter and website for Women and Minority Group Members National Forum of Black Public Administrators League of Iowa Municipalities website Illinois City and County Management Association website International Hispanic Network website Govtjobs.com The Recruitment Profile is also available on the PAR Group website and on.the main page of the City's website, icgov.org under Highlights, City Manager Search Process. Additionally, we have placed ads in the Iowa City Press Citizen, the Des Moines Register and careerbuilder.com to reach local and statewide candidates. If you have any questions, please don't hesitate to contact me. CMUpdate1.doc ,~ 1 -~=- -.. ;t~fi~1lt ~-:: ~-!.~ ~- CITY OF IOWA CITY RECRUITMENT PROFILE CITY MANAGER CITY OF IOWA CITY, IOWA This Recruitment Profile provides background information on the Community and the City government of Iowa City, Iowa. It outlines factors of qualifications and experience identified as desirable traits and attributes for Can~idates for the City Manager position to possess. This Profile was prepared following interviews with the Mayor and City ColIncil Members, City Department Heads and a broad range of community members involving small, focus group sessions, open public forums, and through the internet. Importantly, this Profile will be used as a guide in the recruitment process, providing specific criteria by which applications will be screened and individuals selected for final interview and appointment consideration. This recruitment is being conducted on an open, impartial, local, regional, and nationwide basis, encouraging applications from all persons wishing to compete for the position. All inquiries relating to the recruitment and selection process for the City Manager position are to be directed to the attention of the consultant working with the City of Iowa City: Robert Beezat The PAR Group, LLC 100 North Waukegan Road, Suite 211 Lake Bluff, IL 60044 TEL: 847/234-0005 FAX: 847/234-8309 www.pargroupltd.com Submit resumes by mail or by email to: resume@pargroupltd.com COMMUNITY BACKGROUND Iowa City: In the top five of the "Best in National Rankings" for: literally carved out of native prairie in 1$39. It was organized by Fiat of the Iowa Territorial Legislature and U.s. Congress and was intended to be the first permaMnt location of Iowa's early seat of government. When statehood was achieved in 1846, Iowa City was the first state Capitol. The Capitol was moved to Des Moines in 1857. "Old Capitol" is now a nation- al, historic landmark. Public Schools.. . Metro Area for Livability... Small Metro Area...Metro Area for Expanding a Business Offering big-city amenities along with small-town hospitali- ty, Iowa City is recognized by many national surveys and publications as one of the best places to live, work, and raise a family. Iowa City is known to its residents as a community with "extraordinary opportunities in an unexpected place." Nestled in the heart of the Midwest, Iowa City has long served as a locus for culture, education, variety and fun. It was The Iowa City area has been home to many diverse groups of Native Americans beginning roughly 13,000 years ago and continuing into the initial settlement period. Historian Ben- jamin F. Shambaugh of the University of Iowa and State Historical Society noted that the new town plat "...was a wilderness, in which the Indian camp-fires had scarcely gone out." Indian cultures included hunter-gatherers from the Paleo-Indian and Archaic Periods, Woodland and Late Pre- historic agriculturalist mound builders, and Meskwaki vil- lages from the historic period. The first immigrants from Europe came from Germany, the Czech Republic, Ireland, Norway, Sweden, and Great Britain. With the draw of the University ofIowa, Iowa City has seen temporary and perma- nent immigration from all over the world. Iowa City is a diverse community from all perspectives: social, economic, business, educational, housing, etc. One of the major contributing factors to the diversity of the commu- nity is the University of Iowa. The University of Iowa was founded on February 25, 1847, 59 days after Iowa became a state. The first faculty offered instruction at the University in March 1855. In September 1855, the student body numbered 124, of which 41 were women. TIle 1856-57 catalogue listed nine departments offering Ancient Language, Modern Lan- guage, Intellectual Philosophy, Moral Philosophy, History, Nahual History, Mathematics, Natural Philosophy, and Chemistry. The original campus was composed of Old Cap- itol and the 10 acres of land on which it stood. Today's University of Iowa is recognized as one of the nation's top public universities, offering more than 100 areas of study for its 29,000 students. Since 1936 Iowa has been the home of the renowned Iowa Writers' Workshop, having fostered the cre- ative talents of Ray Bradbury, Flannery O'Connor, and Kurt Vonnegut. The University also includes one of the largest university-owned teaching hospitals in the nation. Providing patient care within 16 medical specialties, the UI Hospitals and Clinics has been named one of " America's Best Hospi- tals" by U.S. News & World Report magazine. The University of Iowa has a long and distinguished list of' firsts': It was the first public university in the U.S. to admit women and men on an equal basis, the first to admit students regardless of race, and the first to confer the Master of Fine Arts degree. It has been a pioneer in such diverse fields as speech pathology, space exploration, and educational development. Iowa City is also served by the Kirkwood Community Col- lege campus, which has an enrollment of approximately 3,239 students and offers a full Arts and Sciences curriculum. It offers distance learning for those who can't make it to campus, continuing education classes for those who wish to take classes in their area of interest without obtaining course credit, plus customized training programs for area business- es. The National Alliance of Business named Kirkwood its Community College of the Year in 2000 for Kirkwood's part- nerships in developing training programs with the area busi- ness community. In addition to the University of Iowa and Kirkwood Com- munity College, the Iowa City area provides a variety of excellent K-12 educational opportunities. The Iowa City Com- munity School District has an enrollment of about 10,600 students from kindergarten through 12th grade. The district includes the nearby communities of Coralville, Hills, and North Liberty. In all, the district has 17 elementary schools, two junior high schools, two senior high schools, one alterna- tive school for seventh through twelfth graders, as well as day care and pre-school facilities. Iowa City is also home to: Regina High School, a private Catholic institution; Willow- wind School, an independent school with K-8 and Montes- sori pre-school; and Preucil School of Music, specializing in the Suzuki method of instruction. Iowa City's economy is as diverse as it is prosperous. The economy is based upon a thriving commerce, a major univer- sity, and a number of national and international businesses, including Fortune 500 companies. Iowa City is home to facil- ities of General Mills, Moore North America, NCS-Pearson, Lear, Oral B Laboratories, Procter & Gamble, the corporate headquarters for ACT, and scores of smaller indus- tries and businesses. The University of Iowa is the city's largest employer, with 23,608 employees. The academic and research mission of the Univer- sity, along with the health care services provided at its hospitals and clinics, have a tremendous eco- nomic impact on the area. The Cedar Rapids/Iowa City Technology Corri- dor, located at the crossroads of Interstates 80 and 380 in the center of the United States, is a model of regional development. The area, encompassing 12 communities plus Johnson and Linn Counties, rep- resents a strong partnership between Priority One and the Iowa City Area Development Group, The University of Iowa, Kirkwood Community Col- lege, Alliant Energy, Mid American Energy and the Cedar Rapids Area and Iowa City Area Chambers of Commerce. From music and art festivals to Broadway perfor- mances, Iowa City has an event to suit anyone's taste. During the summer months, live music becomes a part of the downtown's irresistible ambiance. Each July, the city is host to a jazz festival that attracts music enthusiasts from both near and far. The annual Iowa Arts Festivalfeatures the state's best visual art, music, and food. Iowa City is also home to several community theaters, including Riverside Theatre's Shakespear- ean stage. Located in City Park, this open- air theater presents shows under the stars. Iowa City is home to the recently restored historic Englert Theatre downtown and also has a vibrant Iowa City Community The- atre. The University of Iowa's Hancher Auditorium showcases the best in enter- tainment. Over the years, Hancher has been host to productions such as Rent, Cats, Les Miserables, and Stomp. The Hancher stage has also seen the likes of Yo Yo Ma, Jerry Seinfeld, and Wynton Marsalis. Iowa City is a place of rolling hills, lush and scattered wood- lands, and tall grasses. In the Iowa City area alone, there are 41 public parks, several of which overlook the scenic Iowa River. Many of these parks are equipped with networks of walking and biking trails as well as quaint picnic sites and prairie reserves. Coralville Lake, located to the north oflowa City, offers a multitude of recreational activities. In addition to 5,000 acres of water for pleasure boating, fishing, swim- ming, and water-skiing, the area is laced with attractive trails used for hiking, biking, and cross-country skiing. A glimpse of the state's geologic past can be found at a nearby Devonian fossil gorge. Unearthed during the flood of 1993, the gorge contains a variety of fossils. Iowa City is full of unique shops- from the Old Capitol Town Center, Pepperwood Plaza, and the Sycamore Mall to family-operated businesses; the area provides a variety of merchandise. The downtown is un- equalled when it comes to offering specialty goods; it's there you'll find clothing and jewelry, gifts and toys, books and espresso. The Coral Ridge Mall, located in the nearby city of Coralville, is a regional shopping mall. CITY GOVERNMENT BACKGROUND The legislative and policy arm of the City government is the City Council, which consists of seven Council Members elect- ed to four-year, overlapping terms. All Council Members are elected at large in the general election; three of the seven are nominated by district and any primary is held only in the district. One of the Council Members is selected as Mayor by the majority vote of the Council and serves a two-year term in that capacity. The Mayor is a voting member of the City Council and has no veto power. The Mayor is the official representative of the City, presiding officer of the Council, and its policy spokesperson. The Council appoints a City Manager, City Attorney, and City Clerk. The Council also approves the City Manager's appointments of the Police Chief and the Fire Chief. All other decisions concerning hiring, firing, discipline, and supervi- sion of employees are made by the City Manager or those employees to whom the Manager delegates responsibility, subject to Iowa law, including Chapter 400 of the Iowa code regarding civil service employees. The Mayor and City Coun- cil also make appointments to the Library Board of Trustees and the Airport Commission. The Library Board appoints a Library Director and the Airport Commission appoints an Airport Manager. The Mayor and City Council appoint a wide variety of Boards and Commissions to assist them in making legislative and policy decisions for the City. The City Manager is the Chief Administrative Officer of the City. All City employees, except the City Clerk and City Attorney and their staffs, answer to the City Manager, who in turn answers to the City Council. It is the duty of the City Manager to ensure that City's Ordinances are enforced and the policies of the City Council are implemented. The City Manager appoints and directly supervis~s the directors of the City's operating departments, supervises the administration of the City's personnel system, and further supervises the official conduct of City employees including their employ- ment, training, compensation, reclassification, discipline and discharge. The City Manager also oversees administration of City contracts, execution of public improvements, as well as construction, improvement, and maintemance of all City facil- ities. The City Manager prepares a proposed annual budget and submits it to the City Council for consideration and final approval consistent with State law, along with presenting recommendations and programs to the City Council. Iowa City is a full-service, municipal government providing a wide array of city services as shown in the accompanying organization chart. The City has 615 full-time-equivalent employees with 551 being full-time eqtployees. The City's fiscal year runs from July 1 through June 30. The City has a total expenditure budget of $125 million with the major components of the budget being the General Fund ($51 mil- lion), Business Type/Proprietary Funds ($46 million), Capi- tal Projects ($14 million), and Debt Service Fund ($12 million). The City has earned and enjoys a triple A bond rating. More information regarding the City Government of the City of Iowa City and the community can be found at the City's website and related links at: www.icgov.org CITY ISSUES, CHALLENGES, AND OPPORTUNITIES The City of Iowa City expects to address a number of impor- tant issues and challenges in the next several years. Some issues relate to broad policy matters. Some are more specific to particular internal operational, organizational and man- agement matters. The Mayor and City Council are seeking an experienced, professional public administrator to assist them in analyzing and evaluating these and other issues, and implementing programs which will maintain and improve the quality oflife for its residents and businesses. The following issues and challenges are not listed in order of priority or impor- tance but are set forth to give candidates a sense of the type and scope of issues which the City will be addressing. The list is not to be considered as exhaustive, nor should the statements be interpreted as endorsing any particular course of action. The list is divided into some general categories, but there is obviously overlap of issues into more than one category. FinancesfRevenue Grow the City's tax base within a state municipal tax structure which limits revenue sources and options. Increase acquisition of grants from state and federal government regarding a wide range of programs in- cluding transportation, roads, housing, homeland secu- rity, etc. Develop revenue producing/ sharing partnerships with private and public organizations. Re-examine the local option sales tax issue in terms of focused spending (i.e., road im- provements) for particular projects which benefit all of the taxpayers who pay the tax and which is "sunsetted" when the projects are completed. Customer Service Improve customer service/welcoming ori- entation to business development and expansion. Review and evaluate City Hall staffing and assignments to expand hour of operation and availability to the community. Exemplify and implement an organization- al culture which balances regulatory roles of government with the role of enabler/ proactive communicators to assist residents and businesses in achieving their commu- nity or business goals. Economic Development Take a more proactive policy and programmatic stance toward commercial and industrial growth and develop- ment within the City limits. Review the City's zoning and building codes to facilita te development while still maintaining quality and safety standards. Evaluate potential property acquisition opportunities for redevelopment purposes. Continue the City's active involvement with downtown as it changes from a retail center to a community/student activity and entertainment center. Implement road improvements which will assist in mov- ing business related traffic within and around the City. Implement road improvements which will improve traf- fic flows in the Kirkwood College Mea of the City. Make the airport and surrounding area more attractive as a business development opportunity. Develop a light rail system along the Technology Corri- dor linking workers and jobs. Investigate ways to increase east-west train traffic from both a freight and passenger standpoint. Investigate and evaluate the utility and value of a com- munity-wide Wi-Fi system. Consider public ownership of public utilities such as gas, electric, and cable/internet systems. Cultivate the idea of Iowa City as a retirement communi- ty to attract and retain residents with regular income, who participate and support many cultural activities and programs, and who do not utilize some services such as elementary and high schools. WorkforcejMfordable Housing Develop concrete goals for affordahle housing utilizing mixed-use developments and inclusionary zoning poli- cies: "untangle the knot" of the many causes and impacts of workforce/ affordable housing. Review public transit services and routes as part of the goal of achieving affordable housing within the community . Look at new and creative approaches which other communities are taking to encourage a broader range of housing options for working families which are also profitable for developers and builders. PersonneVStaffing With projected retirements of City Department Heads and other City Staff over the next 3 to 10 years, take a fresh look at the City's organizational structure, programs, and staffing levels. Also, with projected retirements, develop compre- hensive succession planning policies and programs to ensure the continued high level of professionalism and skills within the organization. Find a way to finance the construction and staffing of Fire Station #4 in the short term and Fire Station #5 in the longer term. Evaluate police staffing levels which some consider to be relatively low based on per capita staffing standards. Regularize the performance evaluation process for de- partment heads with a system which rewards perfor- mance and encourages excellence and risk-taking. Improve clarity and completeness of internal communi- cation from the top down, through department heads, and to the rank and file. Marketing/ImagefPublic Relations Improve marketing the City; hire a professional public relations person for the City. Translate residents' love of Iowa City into a positive image for both retaining and attracting future entrepre- neurs and retiring "Boomers" and competing for busi- ness growth and grant acquisition. Find more ways to welcome and integrate new members of the community. Strategiq'Long Term Planning Consider development of an overall strategic plan for the City which sets achievable priorities and goals. Have a five- and ten-year vision and plan for the commu- nity to help navigate through the sometimes conflicting program requests which come before the Mayor and Council. Value the voices of those not typically heard regarding a wide range of issues and plans. University and Student Relationships Continue to expand partnerships and programs with the University of Iowa and to engage the highly talented faculty, staff, and students in addressing City issues and challenges. Get students to care about and be involved in the City government; bridge the gap between students and the rest of the community. Build partnerships between the police, University, social service agencies, and students in regards to alcoholism, binge drinking, and sexual assaults issues. Recognize that students who are often members of the community for 4 plus years have some of the same needs and concerns of longer term residents. Create regularized (quarterly or semi-annual) meetings between the University, the City, and students to discuss and address common issues and problems. Regionalization and Partnerships Continue the implementation of tl:)e joint communica- tions center and take a leadership role in seeking other joint service agreements with otheli governmental bod- ies in the region regarding police, fire, public transit and vehicular traffic issues. Continue to support the regional approach to economic development through the Cedar Rapids/Iowa City Tech- nology Corridor. Miscellaneous Evaluate and find ways to fund the maintenance and replacement of aging infrastructure. Upgrade and expand recreational facilities to keep pace with other cities in the region. Improve and upgrade the City's information tech- nology: i.e., catch up on GIS system; improve and integrate the City's financial and HR software pro- grams to provide up-to-date information to City staff; expand the opportunities for e-business with residents and businesses. Simplify / digest the many dense and lengthy documents on the City's website to be more readily understandable to residents and businesses. Provide more explicit leadership and education to the community regarding energy efficiency and conserva- tion and other" green" initiatives. Institute an annual "trash forgiveness" day. CITY MANAGER QUALIFICATION CRITERIA The current and predictable issues, needs, and challenges confronting the City of Iowa City call for particular experi- ence, skills, and professional commitment on the part of Candidates for the position of City Manager. The following factors of education, experience, management style, and per- sonal traits have been identified as ideal attributes for the City Manager to possess in order to function effectively in the position. It is anticipated that the salary for the position will be $160,000+ / -, negotiable depending upon experience and qualifications. Residency in the City is required within a reasonable amount of time following appointment, as deter- mined by the Mayor and City Council. Education and Experience A bachelor's degree from an accredited college or university is required; a graduate degree in public administration or related field is preferred. Have proven executive-level management experience with at least seven years of progressively responsible experi- ence; experience in a full service municipality of similar size and complexity is preferred. Experience in a university community is strongly preferred but not required. Possess strong financial management abilities involving bud- get development and controls, financial forecasting, prov- en and sustainable revenue generation, and capital I improvement programming; have excellent analytical skills. Have experience working with elected officials, other City department heads and staff, and an actively involved public in a positive, cooperative, and team-oriented approach to addressing issues and solving problems. Understand and practice the principles of the council- manager form of government; prepare and share information equally with all members of the Coun- cil; provide the Council with alternatives and make a recommendation to the Council on all matters that come before it. Possess knowledge of economic development tools, programs, and strategies and have a positive record in overall economic growth and development and downtown revitalization, including a positive record of interaction with business leadership. Have knowledge of and experience with a wide variety of creative and innovative housing alternatives available through both private sector developers and public and not for profit programs and partnerships. Have experience with and an appreciation of the contribu- tions which educational, cultural, recreational, and his- torical amenities make to a community which enjoys and appreciates a high quality of life for all of its residents. Possess demonstrated excellent oral and written communica- tion skills and the ability and willingness to communi- cate openly and transparently with the Mayor, City Council, employees, and community. Have experience in and knowledge of employee and labor relations and possess a reputation for dealing openly and fairly with both individual employees and employ- ee groups. Have experience developing and implementing a strategic planning process which anticipates future opportuni- ties, issues, and concerns, and assists in development of annual and longer-range plans and priorities for the community. Have experience in intergovernmental relations working with, and when appropriate, lobbying local and regional juris- dictions and state and federal agencies in a constructive and cooperative manner. Have demonstrated record of applying technology systems and technology transfer to ensure effective use of com- puter applications and related techrLOlogy by all appro- priate activities of the City government; personally be computer literate. Be capable of effectively communicating the City's approved policy positions to the media and community groups and organizations. Have experience and ability to recruit and retain high quality professional staff and be supportive of professional de- velopment for staff. Possess a broad base of knowledge beyond local government and be a life long learner who can appreciate an inter- disciplinary approach to problem solving. Management Style and Personal Traits Possess complete integrity and exemplify professional and personal characteristics of impeccable behavior which meet the highest standards. Be an excellent communicator; a good listener; be someone who honestly and openly seeks and enjoys the input of others whether they are citizens, staff, or elected officials. Be a "people person," easy to get along with, patient, and accessible. Have strong leadership skills. Be a strong administrator who is self-confident and has the courage of her or his convictions to present carefully thought-out policy-related alternatives and recommen- dations for Council action, while recognizing the impor- tance of carrying out the direction of the policy decisions of the Mayor and Council. Have maturity, professional stature, and personal style which will establish early credibility with City Officials, em- ployees, and the community at large. Have a high energy level and enthusiasm for meeting the challenges and responsibilities of the City Manager's position; have a good work ethic; set a good example. Exemplify and be committed to a customer service orientation and be able to exemplify, promote and support such an orientation among staff throughout the organization. Be capable of attracting, developing, and retaining a highly qualified professional staff. Delegate broadly and provide wide latitude to professional staff, while being personally knowledgeable of the status of municipal activities and projects and holding staff accountable for results; be able to challenge staff to be creative and innovative in addressing community issues. Believe in and practice participatory team management; be a consensus builder; have faith in managers and give them opportunities to take calculated risks. Be open to and promote new ideas and initiatives. Be active in the community as a visible City Official, per- sonally taking part in civic and community activities and events. Though thoroughly engaged with the City organization and community, be able to take vacations and" recharge their batteries." Have a sense of humor. PROFESSIONAL ANNOUNCEMENT The following, or similar, text has been released for insertion in appropriate professional publications and internet sites. IOWA CITY, IA (65,000) City Manager. The City of Iowa City, progressive, stable, full-service, independent city and home to the University of Iowa, seeks an experienced manag- er and leader who will thrive in an interactive community. Reports to and appointed by the Mayor and City Council, elected to four-year overlapping terms. Mayor is selected by the City Council from among its members. Most recent City Manager retired after 21 years as City Manager. $125 million budget and 615 FTE employees. Successful and responsible executive management experience required; municipal expe- rience preferred. Bachelor's degree required. Master's degree preferred. Experience in a university community strongly preferred, but not required. Strong administrative leader- ship; open and positive communicatio~; team management; financial and budget management; community, housing and economic development success; and labor relations experi- ence required. Must be committed to and enjoy being part of and working with an engaged community. Starting salary range of $160,000+ / - dependent upon qualifications and ex- perience. Residency required subsequent to appointment. Additional information regarding the position can be found at the Consultant's website: www.pargroupltd.com. Apply promptly with complete resume to: Robert Beezat, The PAR Group LLC, 100 N. Waukegan Road, Suite 211, Lake Bluff, Illinois 60044. TEL: 847/234-0005; FAX 847/234-8309; email: resume@pargroupltd.com Applicants desiring confi- dentiality, subject to Iowa open meetings and records laws, should request the same in writing at the time of submitting their application. The City of Iowa City is an Equal Opportu- nity Employer. Th, 111I. """up Iowa City itizens of C Key Appointed By Council & Mayor Elected Officials Mayor & City Counc Appointed by City Manager rary Board of Trustees City Manager City Clerk City Attorney Boards & Commissions Airport Commission Senior Center Solid Waste Collection Stormwater - Management - Streets Traffic Engineering Wastewater Management Water Police Chief - Administration Community - Services - Criminal JCCOG Programs Investigations >orhood _ Emergency lS Comm. Planning - Patrol Records & -Investigations Recreation Parking & Transit Director Transit Para-Transit Parking - Admin Building - Inspection Housing -Inspection _ Housing Authority Risk Management Document Services Information Technology Services Revenue Assistant City Manager _ Broadband Telecomm. - Human Rights _Human Resources ,~ 1 =~~-~... ~~Wj!l:~ "... _lilii' -..~ CITY OF IOWA CITY] MEMORANDUM 12-06-07 IP6 Date: To: From: Re: December 5, 2007 City Council (--' Wendy Ford cire ~L-'&~~ --,..-/ Downtown Market Niche Analys This memo is to confirm our discussion of the results of the Downtown Market Niche Analysis that was presented at your work session on November, 26, 2007. Based on our discussion at the work session, we are confirming that you wish us to proceed working with the Iowa City Area Chamber of Commerce and the Downtown Association of Iowa City to pursue the recommendations of the report. This does not bind you to anything other than that you will have future decisions, and that we will use the report to guide our efforts. Please indicate at your December 10 Work Session if you believe we have misunderstood your intentions regarding the Downtown Market Study. Cc: Dale Helling Jeff Davidson Nancy Quelhorst, President, Iowa City Area Chamber of Commerce Craig Gustaveson, President Downtown Association of Iowa City Marian Karr ~ From: Sent: To: Cc: Subject: Jeff Davidson Thursday, November 29, 2007 9:33 AM *City Council *City Manager's Office; *City Clerk's Office FW: SSA - Iowa City, IA City council: Apparently the GSA is required to officially notify the City that the Social Security Administration will be leaving the Federal Building and looking for private market office space in the Central Business District. I know nothing more about this policy; consider yourselves notified. I encourage you to contact Kelly Krumm of GSA directly if you have any questions. Jeff Davidson, PCD -----Original Message----- From: kelly.krumm@gsa.gov [mailto:kelly.krumm@gsa.gov] Sent: Wednesday, November 28, 2007 1:36 PM To: Jeff Davidson Subject: SSA - Iowa City, IA Mr. Davidson, Per our phone conversation yesterday, SSA will be moving out of the Federal Building in Iowa City, IA and will be searching for commercially leased space within the city limits of Iowa City, IA. If you have any questions or concerns please contact me. Sincerely, Kelly Krumm GSA/Public Building Service Phone: 816-823-1682 Cell: 816-277-8291 Fax: 816-926-3571 Learner/Achiever/Relator/communication/Responsibility CREATING A SUCCESSFUL FUTURE AT GSA By living our values everyday and working together to achieve our goals. 1 PUBLIC RECEPTION Please join us to thank Council Members Dee Vanderhoef (12 years) and .Bob Elliott (4 years) for their service to the City of Iowa City. Tuesday, December 11, 2007 4:30-6:30 PM City Hall 410 East Washington Street Iowa City IE[ Original Correspondence on 11/27/2007 City Council Agenda. Page 1 of2 r;: Marian Karr From: Kathryn Johansen Sent: Friday, November 30,2007 11 :49 AM To: 'kendallgregory7@gmail.com' Cc: *City Council; Matt Johnson Subject: RE: Homeless Dear Kendall, Thank you for your recent communication to City Council. Council members do not receive their e-mails directly. Your message was forwarded to them and accepted as official correspondence at their November 27 Council meeting. Per Iowa City Code Section 8-5-2 begging or panhandling is illegal only if it is: 1) accompanied by harassment, assault or fraud; 2) conducted in confined spaces, thereby intruding on the physical privacy of others; or 3) conducted in an area where the activity will impair orderly movement or otherwise create unreasonable health and safety concerns. This approach requires a fact-based analysis of any particular situation. If you observe panhandling you believe is being done in a prohibited manner, please contact Iowa City Police Captain of Field Operations Matt Johnson at 356-5440. It is difficult to address your parking concerns without knowing the specific street. However, if you are referring to odd/even parking, we do this to allow for emergency vehicles, snow removal, street sweeping, and also to accommodate heavier traffic flow during the day. Thank you again for writing, Kendall. I hope you find this information helpful. Sincerely, Kathi Johansen Administrative Assistant to the City Manager 319 356-5010 From: Kendall Gregory [mailto:kendallgregory7@gmail,com] Sent: Monday, November 12, 2007 6:40 PM To: Council Subject: Homeless Hi there, my name is Kendall James Gregory and I am a student at the University of Iowa. I was just curious as to why YOU (as a collective unit) have yet to do anything about all of the homeless people that aimlessly walk the Pedestrian Mall every minute of every day begging students for loose change. I walk to my classes everyday from my apartment and am confronted at least twice by the exact same people who can't seem to make use of all of the money they receive from generous civilians. Yes, this probably sounds harsh and irrational, but I didn't mind it at first. Coming from a low income family I know what it is like to be short of monetary funds, but now it seems that there are more and more people joining in on the charades, including younger adults. As a student in my fourth year here, the only thing I see our fine policemen and women doing is trying to bust students for either drinking underage or parking on the wrong side of the street on a weekday. It is rediculous. Never in my life have I been to a city that is so motivated to make a buck from its younger crowd. I think as the top officials in this city, 11/3012007 Page 2 of2 it is up to you to start doing something about the formentioned problems I am nagging you with. Start using your law enforcement officers to kindly persuade people from begging for money everyday. Not only is it annoying, but it makes our city look bad. Who wants to walk through the Pedestrian Mall to Cold Stone Creamery only to be asked by 10 people for their money and to be ticketed by a police official for crossing the street at the wrong time? Also, if at all possible, I would love a detailed reasoning behind the parking ordeal, besides making a killing in profit, of course. Why is it that we are unable to park on both sides of a street ifthere is enough room for cars to pass though??? 11/30/2007 BUILDING PERMIT INFORMATION November 2007 KEY FOR ABBREVIATIONS . Type of Improvement: ADD - Addition ALT - Alteration REP - Repair FND - Foundation Only NEW - New OTH - Other type of construction Type of Use: RSF - Residential Single Family RDF - Residential Duplex RMF - Three or more residential RA C - Residential Accessory Building MIX - Mixed NON - Non-residential OTH - Other Page: 2 City of Iowa City Date: 12/3/2007 Extraction of Building Permit Data for To: 11/1/2007 Census Bureau Report From: 11/30/2007 Im<- Im<- Permit Number Name Address Imor Use Stories Units Valuation BLD07-00575 SOUTH EAST JUNIOR HIGH 2501 BRADFORD DR ADD NON 0 0 $4,100,000 GYMNASIUM AND CLASSROOM ADDITION FOR JUNIOR HIGH SCHOOL BLD07-00347 CASEY'S MARKETING CO 1410 WILLOW CREEK DR ADD NON 0 $100,000 ADDITION FOR CONVENIENCE STORE BLD07-00688 JOE'S PLACE 115 IOWA AVE ADD NON 2 0 $500 CUT ACCESS THROUGH ROOF FOR HV AC Total ADD/NON permits: 3 Total Valuation: $4,200,500 BLD04-00705 JAMES A & LORETTA C CL 500 S LINN ST ADD RMF 3 0 $12,000 EXTERIOR DECKS BLD04-00713 AUR 511 S JOHNSON ST ADD RMF 3 0 $12,000 EXTERIOR DECKS BLD04-0070 1 JAMES A & LORETTA C CL 412 S DODGE ST ADD RMF 3 0 $9,000 EXTERIOR DECKS BLD04-00703 JAMES A & LORETTA C CL 633 S DODGE ST ADD RMF 3 0 $9,000 EXTERIOR DECKS BLD04-00704 JAMES A & LORETTA C CL 625 S DODGE ST ADD RMF 3 0 $9,000 EXTERIOR DECKS BLD04-00708 JAMES A & LORETTA C CL 637 S DODGE ST ADD RMF 3 0 $9,000 EXTERIOR DECKS BLD04-00710 JAMES A & LORETTA C CL 433 S JOHNSON ST ADD RMF 3 0 $9,000 EXTERIOR DECKS BLD04-00711 AUR 440 S JOHNSON ST ADD RMF 3 0 $9,000 EXTERIOR DECKS BLD04-00712 AUR 444 S JOHNSON ST ADD RMF 3 0 $9,000 EXTERIOR DECKS BLD04-00715 AUR 504 S JOHNSON ST ADD RMF 3 0 $9,000 EXTERIOR DECKS BLD04-00716 AUR 510 S JOHNSON ST ADD RMF 3 0 $9,000 EXTERIOR DECKS BLD04-00717 AUR 427 S JOHNSON ST ADD RMF 3 0 $9,000 EXTERIOR DECKS BLD04-00718 AUR 443 S JOHNSON ST ADD RMF 3 0 $9,000 EXTERIOR DECKS BLD04-00719 AUR 439 S JOHNSON ST ADD RMF 3 0 $9,000 EXTERIOR DECKS BLD04-00720 AUR 520 S JOHNSON ST ADD RMF 3 0 $9,000 EXTERIOR DECKS BLD04-00721 AUR 526 S JOHNSON ST ADD RMF 3 0 $9,000 EXTERIOR DECKS BLD04-00722 AUR 420 S V AN BUREN ST ADD RMF 3 0 $9,000 EXTERIOR DECKS BLD04-00723 AUR 436 S V AN BUREN ST ADD RMF 3 0 $9,000 EXTERIOR DECKS BLD04-00724 AUR 504 S V AN BUREN ST ADD RMF 3 0 $9,000 EXTERIOR DECKS Page: 3 City of Iowa City Date: 12/3/2007 Extraction of Building Permit Data for To: 11/1/2007 From: 11/30/2007 Census Bureau Report ~ ~ Permit Number Name Address Impr Use Stories Units Valuation BLD04-00714 AUR 525 S JOHNSON ST ADD RMF 3 0 $8,000 EXTERIOR DECKS BLD04-00700 JAMES A & LORETTA C CL 522 E BURLINGTON ST ADD RMF 3 0 $7,000 EXTERIOR DECKS BLD04-00694 JAMES A & LORETTA C CL 308 S GILBERT ST ADD RMF 3 0 $6,000 EXTERIOR DECKS - 18" open balconies BLD04-00707 JAMES A & LORETTA C CL 320 S GILBERT ST ADD RMF 3 0 $5,000 EXTERIOR DECKS BLD04-00693 AUR 402 S GILBERT ST ADD RMF 3 0 $4,000 EXTERIOR DECKS BLD04-00697 JAMES A & LORETTA C CL 406 S GILBERT ST ADD RMF 3 0 $4,000 EXTERIOR DECKS BLD04-00709 JAMES A & LORETTA C CL 302 S GILBERT ST ADD RMF 3 0 $3,000 EXTERIOR DECKS - 18" exterior open balconies W-t- ~G, ~mJTS wM"t... IU,-JSfjUANe..e.. (j of Total ADD/RMF permits: 26 Total Valuation: $214,000 (.. X " t - IV: ~ wwvl( BLD07-00677 RANBIR K & LA TIKA BHA T 2965 WASHINGTON ST ADD RSF 2 0 $150,000 24' x 24' Room addition and 13' x 14' sun room BLD07-00622 AXEL & KRISTINA SW ANSa 451 RUNDELL ST ADD RSF 0 0 $130,000 HOUSE AND GARAGE ADDITION FOR SFD BLD07-00692 CHARLIE BRINGLE 143 POTOMAC DR ADD RSF 2 0 $75,000 ADDTION FOR SFD BLD07-00553 LAKMANY SISOURA TH 1510 BURNS AVE ADD RSF 0 0 $45,017 ADDITON FOR SFD BLD07-00650 TOM & DANIELLE LIN 202 N WESTMINSTER ST ADD RSF 0 $40,777 GARAGE AND DECK ADDITION FOR SFD BLD07-00653 AUDREY EASTIN 1504 RIDGE ST ADD RSF 0 0 $21,463 3 SEASON PORCH ADDITION FOR SFD BLD07-00674 GREGG & ROSEMARIE PIE 1030 RIVER ST ADD RSF 0 0 $19,293 SUNROOM AND DECK ADDITION FOR SFD BLD07-00643 BEN THIEL 1017 WYLDE GREEN RD ADD RSF 0 0 $10,000 DECK ADDITION AND WINDOW REPLACEMENT FOR SFD BLD07-00678 ROGER B & JENNIFER LUS 3311 WINTERGREEN DR ADD RSF 0 $3,000 22' x 30' uncovered deck Total ADD/RSF permits: 9 Total Valuation: $494,550 BLD07-00673 FRANTZ CONSTRUCTION C 1069 HIGHWAY 1 WEST ALT NON 0 0 $249,000 REMODEL 1/2 OF FORMER RESTAURANT INTO 2 OFFICE TENANTS BLD07-00684 U OF I HOSPITALS & CLINIC 201 S CLINTON 195 ALT NON 2 0 $132,500 CLINIC IN ENCLOSED MALL BLD07-00667 OM 105 S LINN ST ALT NON 0 $22,000 ALTERATION OF COMMERCIAL TENANT SPACE BLD07-00652 WELLSPRING CHIROPRACT 428 HIGHWAY 1 ALT NON 0 $20,000 TENANT FINISH OF STRIP MALL FOR CHIROPRACTIC OFFICE Page: 4 City of Iowa City Date: 12/3/2007 Extraction of Building Permit Data for To: 11/1/2007 Census Bureau Report From: 11/30/2007 ilM- ilM- Permit Number Name Address Imor Use Stories Units Valuation BLD07-00661 GRAHAM PACKAGING 2515 INDEPENDENCE RD ALT NON 1 0 $12,000 ADD ADDITIONAL LOADING DOCK TO WAREHOUSE Total ALT/NON permits: 5 Total Valuation: $435,500 BLD05-00030 UPTOWN PROPERTIES 316 -18 RlDGELAND AVE ALT RMF 0 0 $24,000 PATIO DOORS FORRMF BLD05-00031 UPTOWN PROPERTIES 806 E COLLEGE ST ALT RMF 0 0 $24,00Q PATIO DOORS FORRMF BLD05-00028 UPTOWN PROPERTIES 716 E BURLINGTON ST ALT RMF 0 0 $20,000 PATIO DOORS FORRMF BLD05-00029 UPTOWN PROPERTIES 522 S V AN BUREN ST ALT RMF 0 0 $20,000 PATIO DOORS FOR RMF BLD05-00021 AUR-CONSTRUCTION 312 E BURLINGTON ST ALT RMF 3 0 $18,000 PATIO DOORS FOR RMF BLD05-00006 AUR 923 E COLLEGE ST ALT RMF 2 0 $15,000 PATIO DOORS FOR RMF BLD05-000 14 AUR-CONSTRUCTION 409 S DODGE ST ALT RMF 2 0 $15,000 PATIO DOORS FOR RMF BLD05-00001 UPTOWN PROPS 618 -22 IOWA AVE ALT RMF 2 0 $14,000 PATIO DOORS FOR RMF BLD05-00005 AUR 927 E COLLEGE ST ALT RMF 2 0 $14,000 PATIO DOORS FOR RMF BLD05-000 17 AUR-CONSTRUCTION 322 N V AN BUREN ST ALT RMF 3 0 $14,000 PATIO DOORS FORRMF BLD05-000 11 AUR-CONSTRUCTION 521 S JOHNSON ST ALT RMF 3 0 $13,000 PATIO DOORS FOR RMF BLD05-000 19 AUR-CONSTRUCTION 932 E WASHINGTON ST ALT RMF 2 0 $13,000 PATIO DOORS FOR RMF BLD04-00986 UPTOWN PROPS 414 S DUBUQUE ST ALT RMF 0 0 $12,000 ADD BALCONIES TO RMF BLD05-000 13 UPTOWN PROPS 522 E BLOOMINGTON ST ALT RMF 2 0 $12,000 PATIO DOORS FOR RMF BLD05-00004 AUR 917 COLLEGE ST ALT RMF 0 0 $11,000 PATIO DOORS FOR RMF BLD05-00008 AUR 517 FAIRCHILD ST ALT RMF 2 0 $11,000 PATIO DOORS FOR RMF and 18" open balconies BLD05-000 1 0 AUR-CONSTRUCTION 521 N LINN ST ALT RMF 2 0 $11,000 PATIO DOORS FOR RMF BLD05-00020 AUR-CONSTRUCTION 924 E WASHINGTON ST ALT RMF 2 0 $11,000 PATIO DOORS FOR RMF BLD05-00007 AUR 333 CHURCH ST ALT RMF 0 0 $10,000 PATIO DOORS FOR RMF BLD05-00022 AUR-CONSTRUCTION 618 E BURLINGTON ST ALT RMF 2 0 $10,000 PATIO DOORS FOR RMF BLD04-00987 CLARK, JAMES A 731 CHURCH ST ALT RMF 0 0 $8,000 ADD PATIO DOORS TO RMF Page: 5 City of Iowa City Date: 12/3/2007 Extraction of Building Permit Data for To: III 112007 Census Bureau Report From: 11/30/2007 IYK IYK Permit Number Name Address Imor Use Stories Units Valuation BLD05-00002 AUR 118 N JOHNSON ST ALT RMF 0 0 $8,000 PATIO DOORS FORRMF BLD05-00003 AUR 613 N GILBERT ST ALT RMF 0 0 $8,000 PATIO DOORS FOR RMF BLD05-00018 AUR-CONSTRUCTION 807 E WASHINGTON ST ALT RMF 3 0 $8,000 PATIO DOORS FOR RMF BLD05-00023 AUR-CONSTRUCTION 618 N DODGE ST ALT RMF 2 0 $8,000 PATIO DOORS FOR RMF BLD05-00012 UPTOWN PROPS 601 S GILBERT ST ALT RMF 3 0 $6,000 PATIO DOORS FOR RMF BLD05-00016 AUR-CONSTRUCTION 507 BOWERY ST ALT RMF 2 0 $4,000 PATIO DOORS FOR RMF Au ~7 fJEf'm' S (Alt'/fU.. 1'e-t:;6f4"'1I1JO~ Total ALT/RMF permits: 27 Total Valuation: $342,000 Of / ~.D f.Rn'h } 1'S - /Ill) r N&,W ~ BLD07-00655 SANJA Y & JIGNA JANI 208 ROCKY SHORE DR ALT RSF 0 0 $45,000 ENTRY STAIRS AND RETAINING WALLS FOR SFD BLD07-00660 TONY & MARY AM THOMPS 820 EASTMOOR DR ALT RSF 0 0 $3,802 Basement finish Total ALTIRSF permits: 2 Total Valuation: $48,802 BLD07-00669 KAY DEVELOPERS, LLC 841 HIGHWAY 6 E NEW NON 0 $420,000 NEW PAINT STOREIDECORATOR CENTER Total NEWINON permits: 1 Total Valuation: $420,000 BLD07-00693 FISHBAUGH, JILL A 729 MANOR DR NEW OTH 0 0 $6,500 FENCE FOR SFD Total NEW/OTH permits: 1 Total Valuation: $6,500 BLD07-00663 ANTHONY W MAAS 1734 F ST NEW RAC 0 $28,540 DETACHED GARAGE ADDITION FOR SFD BLD07-00623 ROBERT & MICHELLE MOR 1016 RONALDS ST NEW RAC 0 $20,000 DETACHED GARAGE ADDITION FOR SFD BLD07-00630 RONALD M COHEN 821 DEARBORN ST NEW RAC 0 $20,000 DETACHED GARAGE ADDITION FOR SFD FLOOR HEATING NOT APPROVED BLD07-00612 KARA RAYNER 903 IOWA AVE NEW RAC 0 $10,000 DETACHED GARAGE FOR SFD Total NEWIRAC permits: 4 Total Valuation: $78,540 BLD07-00698 EASTSIDE INVESTORS LLC 14 LANCESTER PL NEW RDF 2 $360,803 DUPLEX WITH A TT ACHED 2 CAR GARAGES 14-18 LANCESTER PLACE--18 HAS FINISHED BASEMENT Page: 6 City of Iowa City Date: 12/3/2007 Extraction of Building Permit Data for To: 11/1/2007 Census Bureau Report From: 11/30/2007 ilM- ilM- Permit Number Name Address Impr Use Stories Units Valuation BLD07-00654 ARLINGTON DEVELOPMEN 100 BRENTWOOD DR NEW RDF 1 2 $286,300 DUPLEX WITH ATTACHED 2 CAR GARAGES 100-102 BRENTWOOD DR BLD07-00658 MACKINAW VILLAGE TOW 760 FOSTER RD NEW RDF 2 $240,156 DUPLEX WITH ATTACHED 2 CAR GARAGES 760-764 FOSTER RD Total NEW/RDF permits: 3 Total Valuation: $887,259 BLD07-00699 REMPEL CONSTRUCTION & 941 MEADOWLARK DR NEW RSF $475,000 SFD WITH A TT ACHED 3 CAR GARAGE BLD07-00641 MIKE GAVIN 906 TAMARACK TRL NEW RSF 2 $400,000 SFD WITH A TT ACHED 3 CAR GARAGE BLD07-00676 HAMPSTEAD BUILDERS 1026 MEADOWLARK DR NEW RSF 2 $252,518 SFD WITH A TT ACHED 3 CAR GARAGE BLD07-00685 ALLEN HOMES INC. 466 THORNBURY NEW RSF 2 $237,858 SFD WITH ATTACHED 2 CAR GARAGE BLD07-00679 ARLINGTON DEV INC 4112 KILBURNIE CT NEW RSF $221,900 SFD WITH A TT ACHED 3 CAR GARAGE BLD07-00662 FRANTZ CONST CO INC 3321 WINTERGREEN DR NEW RSF $198,200 SFD WITH A TT ACHED 2 CAR GARAGE BLD07-00636 SOUTHGATE CONSTRUCTI 833 MCCOLLISTER CT NEW RSF 2 $197,000 SFD WITH A TT ACHED 2 CAR GARAGE BLD07-00631 PENINSULA DEVELOPMEN 643 WALKER CIR NEW RSF 2 $195,000 SFD WITH A TT ACHED 2 CAR GARAGE "HAMPTON" BLD07-00613 THREE BULLS DEVELOPME 1405 WETHERBY DR NEW RSF $160,000 SFD WITH A TT ACHED 3 CAR GARAGE BLD07-00665 TOWNE & COUNTRY MAN 2036 SHERMAN DR NEW RSF $160,000 SFD WITH A TT ACHED BLD07-00614 THREE BULLS DEVELOPME 1421 WETHERBY DR NEW RSF $153,000 SFD WITH A TT ACHED 2 CAR GARAGE BLD07-00632 PENINSULA DEVELOPMEN 635 WALKER CIR NEW RSF $145,000 SFD WITH ATTACHED 2 CAR GARAGE "CONCORD" BLD07-00656 ADV ANT AGE CUSTOM BU 823 MCCOLLISTER CT NEW RSF $134,687 SFD WITH A TT ACHED 2 CAR GARAGE Total NEW/RSF permits: 13 Total Valuation: $2,930,163 BLD07-00664 SEYDEL, PATRICK 922 MAIDEN LN REP MIX 0 0 $400 RESIDE MIXED USE BUILDING Total REPIMIX permits: 1 Total Valuation: $400 BLD07-00683 LEAR CORPORATION 2500 HIGHWAY 6 REP NON 0 0 $149,484 REROOF COMMERCIAL FACTORY BUILDING BLD07-00604 CHEZIK HOLDING CO 2343 MORMON TREK BL V REP NON 0 0 $110,000 REBUILD BUILDING ENTRANCE AND REDO EXTERIOR WINDOWS FOR CAR DEALERSHIP Page: Date: To: From: 7 12/3/2007 11/1/2007 11/30/2007 City of Iowa City Extraction of Building Permit Data for Census Bureau Report Penn it Number Name Address BLD07-0067I CASEY'S MARKETING CO 204 N DUBUQUE ST REROOF CONVENIENCE STORE BLD07-00675 ASSOCIATION 312 E COLLEGE ST REPLACE ENTRY STOOP Total REP/NON permits: 4 ~ ~ lmpr Use Stories Units REP NON 0 0 REP NON 0 0 Total Valuation: Valuation $18,506 $15,000 $292,984 $400 BLD07-00657 AMELON CONST., INC 728 BOWERY ST Replace two joists, replace porch floor. BLD07-00569 IC RENTALS LC 222 E DAVENPORT ST REBUILD STAIRS TO NON-HABITABLE BASEMENT FOR DUPLEX REP RDF o o REP RDF o $300 o Total REP/RDF permits: 2 Total Valuation: $700 BLD07-00668 VILLA GARDEN APARTMEJI. 1053 CROSS PARK AVE FIRE REPAIR UNIT G BLD07-00690 L & J PROPERTIES 47 VALLEY AVE REROOF RMF REP RMF 0 0 $18,988 REP RMF 0 0 $7,263 Total Valuation: $26,251 REP RSF 0 0 $100,000 REP RSF 0 0 $49,000 REP RSF 0 0 $300 REP RSF 0 0 $100 Total Valuation: $149,400 Total REP/RMF permits: 2 BLD07-00672 WILLIAM X WANG 829 KIRKWOOD AVE NEW FOUNDATION UNDER EXISTING HISTORIC HOUSE BLD07-00666 DAVID & CATHY SW ANSO 1717 WINSTON DR FIRE REPAIR AND KITCHEN REMODEL FOR SFD BLD07-00570 KIMBERLY BELL & NICK M 224 MELROSE CT CARPORT REPAIR BLD07-00670 DOUG BERNER 619 N JOHNSON ST EXTERIOR STAIRS FOR SFD Total REPIRSF permits: 4 GRAND TOTALS: 107 PERMITS: VALUATION: $10,527,549 J ,;1-;' ~JCCOG rr-,.... m e m 0 Date: December 5,2007 To: Iowa City City Council From: Linda se~n, JCCOG Human Services Coordinator Re: FY08 First Quarter performance review of health and human services agencies that receive Aid-to-Agencies funding from the City of Iowa City Last year the JCCOG Urbanized Area Policy Board directed the Human Services Coordinator to collect and review quarterly performance information reported by the agencies that receive funding from Coralville and Iowa City. Each quarter JCCOG issues a summary report assessing agency performance; this is the first quarter report for FY08. The quarterly reporting includes the mission statement of the agency; a brief description of services provided; and 2 - 3 measurable goals/objectives that the agency can be assessed on throughout the fiscal year. Also, agency board minutes and financial reports are submitted each quarter. Attached you will find the first quarter FY08 assessment of each human service agency that receives funding from the City of Iowa City. In FY08, we will continue to provide quarterly reports, including summaries of goals and objectives for each agency. If you have any questions or need additional information, please contact me at 356-5242 or Iinda-severson@iowa-city.org: cc: Dale Helling Jeff Davidson John Yapp jccoghs/memlFY08-1stqtagencyreview.doc Agency: Community Coordinated Childcare (4C's) FY08 Funding: Iowa City: $2,000 Coralville: $2,140 Mission: 4Cs Child Care Resource & Refen:al promotes the well-being of children by assisting families, child care providers, employers and others with their child care needs. We address challenges to the community's child care system and serve as a resource for the development of new programs. Goals and Progress: 1. 4Cs will increase availability and quality of child care environments through our child care provider support services. Progress: . 4Cs has 146 child development home providers listed this quarter. . 4Cs provided training for 564 child care providers in this quarter. . 4Cs provided over 39 hours of free training for child providers this year. 2. 4Cs will increase resources, opportunities to learn, community collaboration through our family and community support services. Progress: . 4Cs has provided 308 child care referrals to families in Johnson County this quarter. . 4Cs has created a number of theme boxes containing toys, books for parents and child care providers to check out. This work is continuing, hours open to the public have been expanded. . 4Cs has been involved in 7 formal community collaborations this quarter. 3. 4Cs will increase the well-being of children, resources to parents, and family resiliency for children and families served by our 4Cs Home Ties Child Care Center. Progress: . 4Cs Home Ties Child Care Center has provided child care for 19 children this quarter. Number of People Served: Iowa City: 1,183 Coralville: 132 Updates: Trainings: The number of training sessions has increased dramatically over the years going from 74 trainings in 1998 to 221 trainings in 2007. This has created the opportunity for us to partner with many agencies within the community. Transportation: Families staying at the Shelter do receive transportation to Home Ties, but when they leave the Shelter we often lose families as transportation becomes a problem. Bus tickets that we receive from the city make a big difference in how we are able to address this situation. jccoghslFY08agencyreview. doc Agency: The Arc of Southeast Iowa (formerly The Arc of Johnson County) FY 08 Funding: Iowa City: $2,000 Coralville: $2,150 Mission: The Arc of Southeast Iowa assists developmentally disabled individuals in our Community to realize their full potential in how they live, learn, work and play. Allocated funds supported a Summer Day Camp/Respite for adolescents with special needs that did not have a source of government funding (e.g. waiver) or family financial resources to cover the whole cost. Goals and Progress: 1. Provide a safe, stimulating, age-appropriate space for adolescents with special needs during the summer. Progress: The Arc of Southeast Iowa, in collaboration with Iowa City Parks and Recreation provided an eight week camp during the summer. 2. To integrate adolescents with special needs into community settings - through service learning projects and other activities with non-disable peers. Progress: Weekly services learning projects included the Crowded Closet thrift store, Hy-Vee stores and Crisis Center Food Bank. 3. To teach adolescents with special needs skills about healthy living - focusing on raising self- esteem, social relatedness to others, and physical fitness. . Progress: Physical fitness was integrated into the core of the program with swimming every day, outdoor games and activities. Adolescents had the opportunity to work together in teams as well making friends and supporting each other. Number of People Served: 10 youth participated in the program. jccoghslFY08agencyreview.doc 2 Agency: Johnson County (Iowa) Consortium for Youth Employment FY08 Funding: Iowa City: $16,000 Mission: The purpose of the Consortium for Youth Employment is to engage in community collaboration to enhance the lives of Johnson County youth (ages 15 - 18) toward a successful and productive adulthood through providing employment skill training, work supports, and on-the-job paid internships. Goals and Progress: 1. Provide pre-employment training. Progress: a. 13 youth were enrolled in the May pre-employment course with 8 youth or 80% completing all sessions of the pre-employment class and receiving the group incentive. b. 10 youth were enrolled in the October course. All youth (100%) completed the course and are in the process of being place in an internship placement. c. One youth secured a permanent position at McDonald's upon completion of pre-employment class. 2. Provide 1 DO-hour paid internships. Progress: a. MOUs have been signed with Neighborhood Centers of Johnson County, United Action for Youth, Mayor's Youth Employment Program and Goodwill Industries. b. Eight youth were placed in internships during the quarter. c. By the end of October 4th, four students completed 100% of internship hours, 2 had completed between 50% and 75% and continued to be placed at the internship site. One youth has yet to begin an internship and one exited the program after completing over 50% of the total hours available due to enrollment in community college. d. By the end of October, youth had earned a total of $3,786 in internship wages. e. Two youth were offered permanent positions upon completion of their intern placements. f. Youth participants worked a total of 408 hours in internship placements by the end of October. Number of People Served: May: Iowa City: 5 October: Iowa City: 8 Update: A young person with the desire to be a chef was placed Neighborhood Centers of Johnson County working with the NCJC chef. All eight Iowa City youth completed the October pre-employment training class. jccoghs/FY08agencyreview,doc 3 Agency: Crisis Center of Johnson County FY08 Funding: Iowa City: $39,730 Coralville: $7,000 Mission: The Crisis Center provides basic emotional and material support through trained volunteers and staff in an accessible, nonjudgmental, and caring environment. The Crisis Center responds immediately, effectively, and compassionately-as it has since its establishment in 1970. Goals and Progress: 1. 85% of clients communicate satisfaction with services of express appreciation for services (telephone hotline.) Progress: a. To be evaluated next quarter. (Most likely in the same range as our goal from a random check of contacts.) 2. Provide 7,000 crisis intervention counseling contacts through 24-hour hotline services. (l,750/Quarter) Progress: a. Provided 1,800 crisis intervention counseling contacts on hotline. 3. Provide households & individuals with food assistance during 30,000 client contacts. (7,500/Quarter) Progress: a. Provided food assistance during 9,562 client contacts. 4. Evaluate the needs & concerns of 4,000 households and provide on-going support. (l,aOO/Quarter) Progress: a. Evaluated 1,382 household needs through help at hand case management. 5. 95% of households that identify food as a need indicate that they are better equipped to meet their food needs. Progress: a. Not evaluated this quarter. Number of People Served: Iowa City: 1,399 Coralville: 256 Update: A partnership with Masonic Foundation continues to help us get work clothing for persons starting new or temporary jobs. Suicidal clients continue to reach out to our volunteers and suicides in progress are willing to meet one of our call volunteers at an emergency room and be admitted for psychiatric care. Cub Foods closing dramatically decreased the amount of cereal donations we receive and we are exceeding our montWy budgeted amount for food due to the increased frequency of visits per year by clients combined with fewer in-kind donations. jccoghs/FY08agencyreview.doc 4 Agency: Domestic Violence Intervention Program (DVIP) FY08 Funding: Iowa City: $51,000 Coralville: $4,000 Mission: Our mission is to end domestic violence in our communities through support, advocacy, shelter, and education. Goals and Progress: . 1. Adult and Youth clients of DVIP will be able to identify a safety plan. Progress: a. 97% of adult (269 of 278) and 81 % of youth (20 of 24) participants completed a safety plan outcome measure form. 2. Adult and Youth clients ofDVIP will be able to identify abusive behaviors. Progress: a. 94% of adult (261 of 278) and 76% of youth (18 of 24) participants completed a power & control wheel outcome measure form. 3. Adult clients will be able to identify two new resources they didn't know about before contacting DVIP. Progress: a. 94% of adult clients (261 of 278) were able to list at least two new resources they learned about while at DVIP. Number of People Served: Iowa City: 210 Coralville: 45 Update: A recent client identified that without the 90 day stay in the shelter, she would, not have been able to get a job and- care which facilitated her living in North Liberty. She is also currently attending classes at Kirkwood with the goal of transferring to the University of Iowa upon graduation from Kirkwood. We participate in a program called Opportunity Fund which allows us to give financial assistance in support of ending homelessness. Unfortunately, those funds last about nine months and are typically out in early fall. Transportation is another continuing unmet need. DVIP has almost no funds or staff support to provide rides to women accessing community resources, jobs or health needs. The bus tickets we receive equate to about 6 tickets per family per month. jccoghs/FY08agencyreview.doc 5 Agency: Elder Services, Inc. FY08 Funding: Iowa City: $59,500 Coralville: $2,000 Mission: Elder Services, Inc. (ESI) is a non-profit agency that assists persons over 60 residing in eastern Iowa to live independently and be productive members of the community. Goals and Progress: 1. Ensure that all frail older adults and persons with disabilities served by the case management program are receiving appropriate services and assistance to enable them to remain in their home. Progress: . During the first quarter of FY 08, Elder Services maintained a case management staff of 3.5 FTEs. (meeting goal of 3 FTEs) , . The response time to assess an older adult decreased from the fourth quarter FY07 average of 8-10 days to the current quarter average of 5-7 days.(with the intent to decrease that to the goal of 5 days) . During this quarter the case management participants were in the program an average of 36 months. (postponing out of home placement - with the goal of keeping clients in their home at least an average of 18 months) 2. Elder Services shall increase the number of older adults, children, and persons with disabilities they serve in their programs. Progress: a. 833 Iowa City residents were served during the quarter. (goal of 1,300 for FY08) b. Elder services created more active outreach and information plan during the quarter. c. Presenting to more service group, support groups, and business during the upcoming year. d. Have also worked with other case management providers in the Heritage Area Agency on Aging area to create a video describing the case management program and its benefits to older adults and their caregivers. Number of People Served: Iowa City: 833 Coralville: 107 Update: An assessment was created and services were arranged that allowed a 99 year-old women to stay in her home. One barrier to this success story is that there are additional services which the amount the waiver program allocates does not cover, in addition to her other services. Presently the agency has had some turnover creating a high learning curve for new staff members about services as well as a new computer system which assists with required documentation on a large statewide system. jccoghs/FY08agencyreview.doc 6 Agency: Extend the Dream Foundation (EDF) FY08 Funding: Iowa City: $5,000 Mission: The mission of Extend the Dream Foundation is to provide ownership and employment opportunities for persons with disabilities through micro-enterprise development and support. Goals and Progress: 1. The Extend the Dream Foundation will provide support and physical space to individuals with disabilities to operate micro-enterprise businesses. Progress: Bill's Uptown Small Mall (located at the comer of Gilbert and Court) provides space to four businesses operated by individuals with disabilities: Uptown Bill's Ice Cream and Coffee Bar, Bill's Bookmart, The Mad Hatter's Room, and Mr. Ed's SuperGraphics. The City of Iowa City's funding is used to help with rent on the building. jccoghs/FY08agencyreview.doc 7 Agency: Iowa City Free Medical Clinic FY08 Funding: Iowa City: $7,000 Coralville: $2,000 Mission: The Iowa City Free Medical Clinic is a private nonprofit corporation, providing quality health care to the underserved of Johnson County. Goals and Progress: 1. Assist 200 clients (minimum) with ongoing support services such as ensuring the client has the appropriate medication, equipment, education and follow-up appointments with the primary physician and any necessary specialist. Case Manger will screen and enroll new clients in the case management programs. Progress: . 216 patients were served by the case management program this quarter. 2. 90% of diabetic patients will receive a glucometer and testing supplies. Progress: a. 41 glucometers and/or diabetic test strips were given to patients 3. 100% of FMC patients who use tobacco will be advised of the merits of tobacco cessation and offered enrollment in the FMC Tobacco Cessation Program (TCP.) Progress: a. All patients seen were informed about merits of tobacco cessation. 4. 25 patients will be enrolled in TCP. Progress: a. 3 patients are currently enrolled in the tobacco cessation program. 5. 70% of eligible women will be referred for free annual mammograms through the Visiting Nurses Association. Progress: a. 10 mammograms were provided by the Breast and Cervical Cancer Early detection Program (BCCECP) b. 5 mammograms were provided through Mercy Hospital (for women not eligible for BCCECP) 6. To provide vouchers for medications, eyeglasses, hearing aids and cancer prevention for 300+ FMC clients. Progress: . 120 vouchers were written for medication, eyeglass or hearing aid assistance in this quarter. Number of People Served: Iowa City: 545 Coralville: 157 jccoghs/FY08agencyreview.doc 8 Agency: Handicare, Inc. FY08 Funding: Coralville: $3,060 Mission: Handicare, Inc. provides early care and education for infants, before and after school social and leisure care during the school year, participate in State Nutrition Program, and provide educational field trip and school transportation. Goals and Progress: 1. Transport children in Kids Club school age program and 5-year-old class to field trips and school. Progress: . Vehicle fuel expenses for the period was $1,998.27 . School transportation was provided for 17 - 20 children daily to and from Kirkwood Central, Van Allen, and Wickham elementary schools. 2. Plan and play for field trips for Kids Club school age program children and children in the 5-year- old class. Progress: a. During the summer and other non-school days, field trips were provided for 52 children with an average daily attendance of 44 children. b. Each child was offered a swimming day (a total of 418 passes @ $3 = $1,254) and a theme related field trip (including miniature golf, hiking, picnicking, party zone, bakery, department store, restaurant, fossil beds, pet store, and nature museum) weekly. (Most of the field trips were provided by Coralville businesses.) jccoghs/FY08agencyreview.doc 9 Agency: Iowa Center for AIDS Resources and Education (ICARE) FY08 Funding: Iowa City: $9,220 Coralville: $1,210 Mission: to enrich the quality of life for persons living with and affected by HIV/AIDS. Through the distribution of information and services, we aim to foster the self-empowerment necessary to live productively and positively in the face ofHIV/AIDS. Goals and Progress: 1. To improve quality of life for individuals living with HIV/AIDS. The objective is to provide case management services to secure needed resources for individuals living with HIV/AIDS. The targeted outcome is that 60 or more individuals living with HIV/AIDS will receive case management services in FY08. Progress: 46 clients received case management services this quarter. ICARE continues to provide Ryan White and HOPW A services to Johnson County residents. 2. To improve health for individuals with HIV/AIDS. The objective is to provide services that reduce barriers to treatment for HIV/AIDS. The targeted outcome is that 85% of clients receiving case management services will adhere to medical treatment regimen for HIV / AIDS. Progress: 95% of ICARE clients were adherent with their medication this quarter. The Program Coordinator goes to the DIHC virology clinic weekly to meet with clients, find out who has not show up for their appointments, and talk with the medical provides regarding any issues. A tracking system assists ICARE in following up with clients regarding their treatment compliance. 3. To reduce transmission of HIV/AIDS. The objective is to provide information regarding HIV/AIDS to community members through education and prevention activities. The targeted outcome is to provide Community Education/Prevention services to 300 or more people (in FY08). Progress: 90 people were reached through 14 educational activities. ICARE continues to facilitate the Healthy Choices/Healthy Lives curriculum for clients participating in MECCA's residential substance abuse treatment services and provide monthly education groups on HIV risk and protective factors for our outpatient clients participating in substance abuse treatment. Number of People Served: Iowa City: 11 Coralville: 6 jccoghs/FY08agencyreview.doc 10 Agency: Mid-Eastern Council on Chemical Abuse FY08 Funding: Iowa City: $29,745 Coralville: $500 Mission: To enhance the health of individuals and communities through community-based substance abuse, mental health, and other health services. Goals and Progress: 1. A minimum of 70% of clients will be discharged having successfully completed services. Progress: . For the period of July 2007 through September 2007,67% of clients were discharged having successfully completed services. 2. Less than 15% of residential clients will leave residential treatment services against clinical advice. Progress: . For the period of July 2007 through September 2007 the rate for residential clients leaving treatment services against clinical advice was 6%. Number of People Served: Iowa City: 321 Coralville: 132 Updates: Transitional Housing Program: This quarter one family completed the program and two new families were welcomed into the program. Many of the current Transitional Housing tenants are enrolled in college classes to increase their chances for self-sufficiency. Client identified barriers to service: Our clients struggle with access to mental health medications and doctor appointments when they have no insurance. We try to assist clients but many times our clients choose between paying for their basic needs and paying for medications. Services: MECCA also serves a number of clients through our detox unit who are homeless, chronic substance abusers. jccoghs/FY08agencyreview.doc 11 Agency: Mayor's Youth Empowerment FY08 Funding: Iowa City: $19,570 Coralville: $3,000 Mission: Provide support and advocacy to youth and their families who face barriers to independence. Goals and Progress: 1. During July 2007 through June 2008, provide job readiness services to 80 at-risk youth in Iowa City and Coralville through the MYEP Youth Employment Services (YES) program. Progress: . MYEP was able to serve 21 new at-risk individuals. . All 21 individuals served on a one-to-one basis. 2. During July 2007 through June 2008, present 6 job readiness workshops for at-risk youth in Iowa City and Coralville Progress: a. During this quarter, MYEP held 2 job readiness workshops for at-risk youth. (The topics for the workshops were job readiness and appropriate ways to terminate employment.) 3. During July 2007 through June 2008, assist 40 at-risk youth in Iowa City and Coralville secure and maintain employment for 2 months or longer. Progress: a. During this quarter, 12 of the at-risk youth maintained employment for at least two months during the quarter. (Placements include: Key-Daw, Iowa City Community School District, Subway, MYEP, and Hy-Vee.) b. Six of the youth are competitive/non-subsidized which means the worksite is paying the wage. 4. During July 2007 through June 2008, present to 2 new employers per quarter regarding the MYEP Youth Employment Services (YES) program. Progress: a. MYEP presented to 2 new business entities during this quarter. (Wendys and Fareway) 5. During July 2007 through June 2008, develop 6 new worksites for subsidized and non-subsidized employment for at-risk youth in Iowa City and Coralville Progress: a. No progress reported at this time. Number of People Served: Iowa City: 16 Coralville: 5 Update: Services continue to be impacted by financial constraints. Due to the rise in minimum wage in April of 2007, MYEP funds used toward subsidized youth wages are depleted quicker and used on fewer youth. We are anticipating this to continue to affect our work with another increase in 2008. jccoghs/FY08agencyreview. doc 12 Agency: Neighborhood Centers of Johnson County FY08 Funding: Iowa City: $60,000 Coralville: $1,500 Mission: Neighborhood Centers of Johnson County is dedicated to building a better future for people in neighborhoods through programs and activities that educate, strengthen families and created a sense of community. Goals and Progress: 1. Children will develop social, emotional, aesthetic and artistic, physical and intellectual skills along a development continuum designed to strengthen skills to improve their chances of achieving success in school and life. Progress: . Summer 2007, operated the PREP program out of Mark Twain Elementary School for children entering Kindergarten in the fall. . Two family events were held during the summer. The July event was a Pizza Ranch event and was 100% attended by family members. . . NCJC started 3 new youth programs this fall (all in collaboration with ICCSD.) First, is a new preschool at Twain Elementary offering year round academic programming for 10 four-year-olds. The other two programs are two new afterschool programs in Twain Elementary and Grant Wood. (these programs will include 24-36 K-6th graders.) 2. Adults will strengthen their networks of support, work towards developing life skills necessary for achieving their personal goals and meeting their diverse needs. Progress: a. During the summer months, NCJC offered weekly family events for area residents. (Events include: farmer's market trips, Lack McBride beach trips, weekly children's museum trips, and neighborhood cook-outs.) b. In August, NCJC celebrated 'National Neighborhood Night Out' with community-wide block parties. Broadway hosted close to 250 people and Pheasant Ridge hosted about 90. c. Kohl's Cares for Kids Foundation KICK-OFF at KoW's Department Store in Coralville included breakfast, a free pedometer and a chance to be one of four lucky winners of a Kohl's gift card. Approximately 60 people were in attendance. Number of People Served: Iowa City: 1,135 Coralville: 30 Update: NCJC offer programs for the entire family-programs that are designed to build skills, strengthen families, and create a sense of community. We continue to struggle with the transitions present in the Broadway and Pheasant Ridge neighborhoods as well as families who continue to face on-going poverty issues, unwanted/unplanned pregnancies, public transportation problems for 2nd/3rd shift jobs (especially on the weekend) and finding available and affordable childcare while working 2nd/3rd shift jobs. Families often struggle to meet the most basic of needs. jccoghs/FY08agencyreview.doc 13 Agency: American Red Cross (Grant Wood Area Chapter) FY08 Funding: Iowa City: $5,500 Coralville: $1,500 Mission: The mission of the American Red Cross is to assist victims of disasters and to help people prevent, prepare for, and respond to emergencies. Goals and Progress: 1. The American Red Cross is focusing on increasing blood collections and actively seeking a permanent site in Johnson County that will be used as a new office/blood donor center site. Progress: . The American Red Cross Badger-Hawkeye Blood Region recently hired a second donor recruitment representative to help increase blood collections in Johnson County. . On August 28, 2007 a marketing blitz campaign was conducted in Iowa City to attract new blood drive groups. 2. The American Red Cross is focusing on providing CPR, first aid, AED and other lifesaving courses that continue to be needed in Johnson for personal and/or professional development. Progress: a. The Parks & Recreations (Coralville, Iowa City and North Liberty) held a total of four Babysitter's Training classes with 47 participants attending during the first quarter. b. There are six classes scheduled at the Parks & Recreations with one additional scheduled by a business for the second quarter. c. The American Red Cross continues to cultivate relationships with the Parks & Recreations and assists in meeting their immediate needs while still promoting the option of upgrading their instructors to teach specialty courses. Number of People Served: Iowa City: 676 Coralville: 489 Update: In FY07-Ql, the agency reached out to 46 participants in Johnson County with Community Disaster Education presentations thanks to AmeriCorps National Preparedness & Response Corps member, Valerie Lindquist, who will be with the agency for 10 months. We have worked closely with Johnson County's Emergency Management Agency to jointly analyze ways to streamline processes within the county and ensure we have a sufficient number of shelters in the county identified. It is the agency's goal to reestablish a full service office in Johnson County in the future due to the lack of one hindering the agency's visibility. jccoghs/FY08agencyreview. doc 14 A2encv: Rape Victim Advocacv Program CRV AP) FY08 Funding:Iowa City $11,300 Coralville $3,000 Mission: The Rape Victim Advocacy Program (RV AP) provides confidential and accessible advocacy, support and information to victim/survivors of sexual abuse and their loved ones. We present sexual abuse prevention and educational programming, and work to create safe communities by promoting social change. Goals and Progress: 1. Maintain current direct services to victims (crisis line, advocacy, and counseling). Progress: . Served 94 Johnson Count sexual assault victims. . Increase in counseling clients with 42 new clients . Provided advocates for 20 medical exams . 7 Police advocacies 2. Services to Spanish-Speaking Populations Progress: Through research in this area, learned that providing outreach to the Latina population would only be successful by networking with other agencies/groups serving this population and by building trust with members of the community. Staff had been networking and continues to develop collaborative relationships with Diversity Focus, Advocate from Crime Victim Assistance Division (state attorney general office), Latino Graduate Student Association, and VI College of Public Health - Mobile Clinic. Staff has translated a brochure for parents whose children have been sexually assaulted and is working with web person to reorganize the Recursos En Espanol (Resources in Spanish) section of the RV AP website. Staff continues as co-facilitator of a support group for Latina women offered in conjunction with the Domestic Violence Intervention Program. A second bilingual staff person was hired in July. 3. Services to People with Disabilities Progress: In September, RV AP moved into Phase Three of our plan to improve services to people with disabilities. Will evaluate progress that has been made in increasing the awareness of the issue of sexual abuse and people with disabilities as well increasing services to this population. RV AP provided services to 12 people with disabilities and provided on-going individual counseling for two victims of sexual abuse. jccoghs/FY08agencyreview.doc 15 Agency: Shelter House Community Shelter and Transition Services FY08 Funding: Iowa City: $2,000 Coralville: $2,140 Mission: Shelter House provides shelter, basic and transitional resources, while encouragmg self- sufficiency, to any person in our community experiencing homelessness. Goals and Progress: 1. Increase client residential stability Progress: . Of adult clients exiting the shelter during the quarter, 41 or 43% exited to more permanent housing placements during the quarter. (children not included in any outcome information) . From the STAR Program 15 adults or 71 % of all adults exiting the period during the same reporting period secured more permanent housing at the point of exit. . Of the 77 adult STAR case management clients active in the first quarter, 21 exited during the period. 2. Increase client income Progress: . Of adult clients exiting the shelter during the quarter, 66 or 69% of adults exciting (95 adults) exited from the program with an income source. . 19 adults or 90% of all STAR adult participants exiting the program did so with an income. 3. Increase client participation in the workforce Progress: . Of adult clients exiting the shelter during the quarter, records indicate that only 40 or 42% (95 adults) exited the program with employment income. . From the STAR Program 12 adults or 57% of all clients are participating in the workforce at exit. Number of People Served: Iowa City: 220 Coralville: 15 Update: Shelter House is able to assist with address and phone problems clients applying for disability by encounter and STAR Case Managers are able to encourage and assist clients as they encounter stacks of paperwork needing completion. One manager reported 5 of her clients were approved for SSI/SSDI this summer alone. We estimate a savings of $107,000 for the hospitalizations these clients had in 2007, after claims are filed with insurance. The existing facility compromises our mission and reinforces negative perceptions. A new and improved facility is needed. Shelter House also struggles to stabilize the funding base and to build a reserve fund. jccoghs/FY08agencyreview. doc 16 ~ MINUTES PRELIMINARY HOUSING AND COMMUNITY DEVELOPMENT COMMISSION NOVEMBER 15, 2007 LOBBY CONFERENCE ROOM, CITY HALL Call to Order: Anthony called the meeting to order at 6:40 P.M. Members Present: Jerry Anthony, Brian Richman, Michael Shaw, Steve Crane, Andy Douglas, Charles Drum, Rebecca McMurray, Holly Jane Hart Members Absent: Marcy DeFrance Staff Present: Tracy Hightshoe Others Present: RECOMMENDATIONS TO COUNCIL (become effective only after separate Council action): None. APPROVAL OF THE OCTOBER 18, 2007 MINUTES Anthony asked if anyone had any changes. It was noted that on page 3, the last paragraph, where it states, "Hightshoe stated that there is an existing policy. . . City within 90 funds..." This should be "90 days" instead. Anthony noted that on page 2, at the bottom, there is a typo with the "Fannie Mae and Freddie MAC" - it should be "Mac." MOTION: Shaw moved to accept the minutes as submitted; seconded by Crane. Motion carried 8-0. PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA None. STAFF/COMMISSION COMMENT Shaw stated that he wanted to suggest that on the next agenda they have some discussion, or an update, on the status of Big Ten Housing. Anthony noted that P&Z rejected it, and last he heard, it was going to the City Council. Hightshoe stated she will check the status and email it to the commission members. Douglas asked if they couldn't form some type of subcommittee that would keep an eye on different housing and Planning and Zoning (P&Z) issues, and that could make Housing and Community Development Commission November 15,2007 Page 2 recommendations to the City, without having to wait to put on another month's agenda. Hightshoe noted that they could consider a procedure, but that a subcommittee would not be able to speak on behalf of the HCDC without a meeting. She stated a 24 hour public notice must be provided for the group to meet to make a motion to forward recommendations to Council or P&Z. She will check on this to confirm. This started a brief discussion of how HCDC could, as a group, handle some ofthese issues. Communicating between commissions and boards was also discussed. Anthony noted that at the next meeting he would like to see more discussion on this issue. NEW BUSINESS - Discuss and Review FY09 CDBG/HOME Funding Process Timeline Hightshoe began the discussion, stating that they need to discuss the date timeline that has been laid out for the FY09 allocation process. Applications go out in December, and are due back January 23,2008. She reviewed the allocations timeline with the commission and responded to comments. Hightshoe asked that commission members let her know if the March dates will be a problem. The March meetings have been scheduled around the university's spring break so that more members and applicants will be able to attend. She also noted that these meetings would take place in Harvat Hall, and not the Senior Center or the Library. Hightshoe noted that the City Council votes on HCDC's recommendation the first part of May. Hightshoe continued to review the allocations timeline. When the commission forwards the recommendation to Council, she encourages that one or two members are present at the Council meeting in case there are any questions. NEW BUSINESS - Review and Approve FY09 CDBG/HOME Application Materials Hightshoe then addressed the application materials and guide that the members received for review. Two years ago, Hightshoe stated that they made significant changes to the application; however this year there was only one besides dates. Hightshoe stated that the only new thing for FY09 involves the location map for affordable housing projects that was completed based on the Scattered Site House Task Force recommendations. The Council has come to a consensus that owner-occupied housing projects can be located citywide without further Council review and approval. Rental housing projects in areas identified as not encouraged for affordable housing projects must receive Council approval. Members asked a few quick questions of Hightshoe regarding this process. Hightshoe reported that it is anticipated that funding will remain the same as last year. Hightshoe stated that last year they had $1.6' million available. Once all Council earmarks are removed there is an anticipated 961,700 available to allocate to HOME and CDBG eligible projects. As with last year, only approximately $14,000 will be available for allocation through HCDC for public services. $105,000 is allocated to the City's Aid-to- Agencies budget which provides funds for annual operating expenses to various human Housing and Community Development Commission November 15,2007 Page 3 service agencies. If we receive additional program income, HCDC may be able to increase the allocation for public services; however the City can't allocate more than 15% ofthe CDBG entitlement plus prior year program income for public services. This cap on public services is a CDBG program requirement. Hightshoe stated that funds will be allocated for economic development projects as the current fund balance is less than $250,000. Hightshoe estimated there will be a Council earmark of approximately $82,000 to the CDBG economic development fund. Hightshoe then stated that the allocation for the housing rehabilitation program is about $260,500. Based on the CITY STEPS priorities $584,000 would be available for allocation to housing projects and $369,000 for public facilities. Hightshoe noted that FY09 is the fourth year of our 5-year CITY STEPS plan. She shared a spreadsheet that identified how funds were allocated by CITY STEPS categories for fiscal years 06, 07 and 08, Members reviewed the chart and compared actual allocations to goal percentages based on the CITY STEPS categories: housing, public services, economic development, public facilities and administration. Hightshoe then covered the actual application, briefly pointing out the various sections. She noted that Part 6, on page ~, is the housing related item, which is basically a consensus of where the City Council stands on site location for rental and owner- occupied homes. The remainder of the packet includes the priorities for applicants to review and specific policies for various types of projects. Hightshoe noted that as updated information comes from HUD, the members will receive updated financial information as we work towards the March allocation meetings. MOTION: Drum moved to approve the FY09 CDBG/HOME Application Materials as presented; seconded by Douglas. Motion carried 8-0. OLD BUSINESS - Annual Review of the 2006-2010 Consolidated Plan (a.k.a. CITY STEPS) - Discussion and Consideration of Proposed Amendments Anthony noted that some time ago, a subcommittee was created to look at the 2006-20 I 0 Consolidated Plan, to review this plan and suggest modifications, if any. Douglas is the chair of this subcommittee. Douglas referred to a handout that Hightshoe had given members. Douglas stated that the committee discussed whether to focus funding on particular categories, such as rental housing, during the upcoming allocation cycle and if changes were needed in CITY STEPS regarding priority level. Douglas stated that by focusing funds to a particular category, the City may make more of an impact than allocating small funds to several applicants. In terms of focusing funds on certain priorities, the committee met with a couple of council members and social service providers. At that point the understanding was that HCDC would not move to change priority levels this year due to time constraints; however input would be solicited from the community. Three geographic areas were Housing and Community Development Commission November 15,2007 Page 4 targeted for public input: Lakeside Apartments, Forest View Mobile Home Park and Pheasant Ridge Neighborhood Center. Douglas stated that numerous requests came out of these meetings, including one for an urgent care medical facility. Free Medical Clinic is not always open, and it can be difficult to obtain appointments, he stated. This was one need that was emphasized. Common requests from this year's meetings include more neighborhood facilities with youth programming, meeting space, affordable childcare and affordable rental and homeownership opportunities. A discussion ensued about the childcare needs, especially at Pheasant Ridge and Lakeside. A member noted that he believes the University is getting ready to open two urgent care-type facilities for walk- ins, and that Hy- V ee has been responding to urgent care needs, as well. Another member noted that some of the Hy- V ee clinics have closed. The conversation continued with Hightshoe responding to members questions about how the funding process takes place, the specific areas of concern for funding, and the various organizations that are a part of this whole process. Shaw asked questions about the income guidelines involved in the funding programs, and Hightshoe responded. He noted that the Hawkeye program will possibly be leaving some families without health coverage in February, and he wondered if HCDC could help in any way with individuals in those situations. Hightshoe stated an organization could apply for funds for this type of service; however there is only about $14,000 available in CDBG funds for public service applicants. The discussion turned to asking for feedback on what priorities could possibly be tweaked in CITY STEPS. There was a concern that when so many priorities are listed as "high," this basically renders the evaluation process almost meaningless. Anthony suggested that on page 10 of the draft, under "renter - small related", they change the priority need level from "H, H, L" to "H, H, H." Next, on page 11, Anthony noted that the top two categories (owner, small related cost burdened >30% and 50%) are "M, L, L" on both categories, and he suggested changing both to "H, H, M." Richman asked if someone could explain what "small related" and "large related" mean. Hightshoe responded, stating that "small related" means a household with 4 or less people related by marriage or blood; and then "large related" means 5 or more in the household, again having to be related. The discussion then turned to youth centers, on page 12. Member questioned since the acquisition of space for the UA Y youth center and the Four Oaks project, are youth centers still a high priority? Other items brought up were sidewalks and drainage. McMurray asked for some clarification on the sidewalks item. Hightshoe explained residents at Forest View Mobile Home Park were concerned that there is no sidewalk connection currently from Forest View to Foster Road. Residents felt this was a safety concern for their kids as the lighting is poor in this area as well. The road swerves and traffic entering on the bend can't see the kids coming down the road. Hightshoe noted . that there were a few other areas of town that are considered low-to-moderate income neighborhoods without sidewalks. The final point discussed was under "Health Facilities," and should they raise the priority here, especially in light of the possible Housing and Community Development Commission November 15,2007 Page 5 influx from the Hawkeye program. Hightshoe noted that health services were a "high" priority. Discussed if a question of facilities or access (affordability) that prevents low- moderate income persons in need of health care. Member asked about the housing study that is being done. Hightshoe stated that the results from this housing study will be released on January 23, 2008. Anthony noted that it might be a good idea to wait until this report is out, so they can then adjust their numbers accordingly with the more up-to-date information. Hightshoe explained that applications have to be approved very soon in order to hit all the allocation milestones. Hightshoe reviewed the timeline with the commission. Anthony then pointed out on page 11 of the Priority Needs draft, that the priority levels are the same for "small related" and "large related," even though the dollars needed for the "small related" are ten times as much. He stated that he is conflicted about making any changes. This led to a discussion by members to review some of the various aspects of priority setting, as well as to look at the timeframe needed for applications, review, public comment, and Council approval. The consensus of the members was to wait until the housing study is released and reviewed to consider and recommend any change in priorities, especially for housing, Richman asked the chair if they could return to "Staff/Commission Comment" at this time. STAFF/COMMISSION COMMENT (cont.) Richman suggested that as the commission goes into the allocation process that possibly someone from legal explain conflict of interest issues to the commission and any other related issue that might arise during the allocation process. Hightshoe stated that in January, when they have the allocation orientation session, she will request legal to be present for that topic. MONITORING REPORTS - Extend the Dream Foundation - Operations (Hart) Hart noted that last year the Foundation was given $1,500. She gave a brief rundown of the organization, stating that they now have someone keeping track of their accounting with QuickBooks, and things are in order. MONITORING REPORTS - Local Foods Connection - Operations (McMurray) McMurray stated that Laura received money towards her salary, so McMurray asked her to give highlights of the year, and some info on what she has done. Laura reportedly told McMurray that she is delivering turkeys to 32 families this season. Planning for the next season is beginning now, as well. McMurray explained briefly how the farm program works, and stated that this program has gone on for five or six years now. Housing and Community Development Commission November 15,2007 Page 6 MONITORING REPORTS...,.. Visiting Nurse Association - Mental Health Home Visits (Drum) No report. Drum requested to provide the report in December. MONITORING REPORTS - Aid to Agencies - ESI, MECCA, UA Y (Hart) Hart noted that she heard back from two of the agencies. In regards to VA Y, Hart stated that she met with Jim Swaim a few weeks ago. She briefly explained the wide variety of programs and services they provide. The Aid to Agency funds are guaranteed funds that they use for counseling programs, in which they served 2,300 youth in the last year. She also discussed some of the programs offered at City High, as an example. Hart then reported on Elder Services, stating that she spoke with David Purdy. They receive $59,800 from Aid to Agencies, and the funds are primarily used for case management. She briefly discussed ESI's goals, stating that they appear to be doing well. They help the elderly to stay in their home with supportive services. Hightshoe noted that MECCA uses the funds to pay for the medical director. ADJOURNMENT Richman moved to adjourn the meeting at 8:45 P.M., seconded by Crane. Motion carried 8-0. Housmg & Community Development Commission Attendance Record 2007 Term Name Expires 01/18 2/21 2/22 3/8 3/22 4/19 7/19 9/20 10/18 11/15 Jerry Anthony 09/01/08 OlE X X X X X X X OlE X Steve Crane 09/01/09 X X X X X X X X X X Marcy De France 09/01/09 X X X X X OlE OlE OlE X OlE Andy Douidas 09/01/08 X OlE OlE X X X X X OlE X Charlie Drum 09/01/10 X X X X X X X OlE X X Holly Jane Hart 09/01/07 X X X X X X X X X X Rebecca McMurray 09/01/08 -- -- -- -- -- -- -- -- -- -- -- -- X X OlE X Thomas Niblock 09/01/08 X OlE OlE OlE X X -- -- -- -- -- -- -- -- Brian Richman 09/01/07 X OlE X X X X X X OlE X Michael Shaw 09/01/09 OlE OlE OlE OlE OlE OlE X X X X Charlotte Walker 09/01/07 -- -- X X X X X X -- -- -- -- -- -- Key: X = Present o = Absent OlE = Absent/Excused NM = No Meeting Not a Member ]][ IOWA CITY TELECOMMUNICATIONS COMMISSION DRAFT MONDA Y, NOVEMBER 26,2007--5:30 P.M. CITY CABLE TV OFFICE, 10 S. LINN ST.-TOWER PLACE PARKING FACILITY MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: Saul Mekies, Gary Hagen, Hans Hoerschelman, Brett Gordon, Margaret Wieting Drew Shaffer, Mike Brau, Bob Hardy Lee Grassley, Tad Davis, Beth Fisher, Susan Rogusky, Craig O'Brien, Michael McBride, Laura Lowe RECOMMENDATIONS TO CITY COUNCIL None at this time. SUMMARY OF DISCUSSION Grassley reported that Mediacom is willing to participate in any debate with the Big Ten Network (BTN), however, the decision has not yet been made if Mediacom will cablecast the program on their state-wide Connections Channel as some Mediacom officials wish not to give BTN any exposure on their channel. Rogusky reported two Senior Center TV volunteers are working on a program interviewing World War II veterans as part of an archival project of Iowa Public Television. Lowe reported the Iowa City Community School District has submitted a proposal for funding a teacher advisor for a video club, a camera, and editing software to the Iowa City Community School District Foundation. Hagen asked about progress being made to get kids involved in producing programs for the channel. Lowe said the request to the foundation for $2000 for a faculty advisor is a first step but funds would not be available until Fall of 2008. Mekies said the schools needs to establish benchmarks to measure progress. Documenting what has been accomplished with the funding, particularly from the CTG, is needed. Shaffer reported he has been in discussions with Mediacom officials regarding providing access programming for distribution by Mediacom on their channel statewide. Shaffer said that he did contact BTN regarding a program that would feature Mediacom and BTN representatives about their current dispute. Shaffer forwarded a copy of the Sinclair Mediacom carriage issue debate taped by City Channel 4 as an example of the proposed program and awaits their response. Shaffer reported the result the FCC Second Report and Order on Franchising is not totally clear. The Order applies franchising rules applicable to new entrants to incumbent cable operators. The Order states a concern with abrogating existing contracts and indicates a process would be needed but provides little insight as to what that might be. There is some concern that if the Order were to be implemented in Iowa City there is the possibility that the funding for P A TV and the pass-through fund could be in jeopardy. A coalition of organizations and municipalities are exploring the possibility of appeals and/or lawsuits to prevent implementation of the Order. APPROV AL OF MINUTES Hagen moved and Hoerschelman seconded a motion to approve the October 22, 2007 minutes. The minutes were approved unanimously. ANNOUNCEMENTS OF COMMISSIONERS Mekies said that Shaffer was working to arrange a debate between representatives of the Big Ten Network and Mediacom to help inform viewers of the situation. The failure of the Big Ten Network to participate should not prevent the Commission from going forward and informing the public or coming to a recommendation. Hoerschelman commended Shaffer for assisting individuals in Washington, Iowa who are interested in making use of their public access channel. SHORT PUBLIC ANNOUNCEMENTS None. KIRKWOOD COMMUNITY COLLEGE O'Brien reported that Kirkwood will be running a number of Christmas programs taped last year. CONSUMER ISSUES Shaffer referred to the complaint report in the meeting packet. There were a total of 7 complaints. All complaints that could be resolved have been or are being worked on by Mediacom. MEDIACOM REPORT Grassley reported that Mediacom is willing to participate in any debate with the Big Ten Network (BTN), however, the decision has not yet been made if Mediacom will cablecast the program on their state-wide Connections Channel as some Mediacom officials wish not to give BTN any exposure on their channel. A decision should be made within a week. Grassley said the BTN wishes to be on the basic tier but may be open to an offer to be on the analog Family Package. The issue is basically about how much money the BTN is demanding. Hagen said the issue of carriage of the BTN on Mediacom is getting hotter as the basketball season gets underway and the situation is much like that of the NFL Network. Hagen asked how South Slope and other small Iowa cable companies are able to negotiate a deal. Grassley said that small systems have a smaller footprint that covers just Iowa while Mediacom is nationwide. Mediacom would have to carry and pay for the BTN across all their systems including those in which there would be little interest in the BTN. Grassley said negotiations are at an impasse. The BTN has not been responsive to Mediacom's most recent proposals. This may be because BTN is 49% owned by FOX who has guaranteed the Big Ten schools a certain level of funding regardless of carriage. Other major college conferences are also forming television networks. If cable companies were to permit carriage of many of the conference networks on analog tiers the costs for those tiers could be considerably higher. Cedar Falls recently added the BTN and announced rates would go up $4 in January. Hagen asked about the development of high definition television. Grassley said Mediacom will be offering as many HDTV signals as are available when the transition to digital is complete in Feb. 2009. It is anticipated that around 25 HD carriage agreements can be reached and placed on the system by the end of 2008. Mediacom expects to broadcast ESPN and ESPN2 in high definition on the Family Package in January. Consumers without HDTV televisions will see those channels as an analog transmission. UNIVERSITY OF IOWA REPORT McBride said he will have an annual report available for the next meeting. VI TV will be covering many of the commencement ceremonies. The installation of new VI President Sally Mason at Hancher Auditorium will also be covered. The Mexican foreign language programming has been dropped because it includes ads for alcohol. P A TV REPORT Davis reported that Goding was unable to attend and he is representing P A TV. Davis reported the next guidelines workshop will be Sunday, December 2 at 12. The next studio workshop will be Dec 2 from 2-4 and the next digital editing workshop will be Dec. 9 from 3-9. The next board meeting will be Dec. 13 at 7 p.m., which is a week early due to the holidays. P A TV will be closed from December 24-January 1. Programming will cablecast but the office will be closed. SENIOR CENTER REPORT Rogusky reported that three new producers have joined SCTV. They have been interviewing presidential candidates but have not been able to reach most of the republican candidates. A program about the caucuses has been finished and is airing now. Two volunteers are working on a program interviewing World War II veterans as part of an archival project of Iowa Public Television. A program interviewing organizers of Project Holiday is also in the works. Holiday concerts from last year will be cablecast on the City Channel. . IOWA CITY COMMUNITY SCHOOL DISTRICT REPORT Lowe reported 7 new programs were cablecast in October including three episodes of Education Exchange, 2 school board meetings, a DPO meeting, and a forum with City Council candidates. Four training videos not for cablecast were shot. Weber school's UN Day celebration was taped. The bids for the school equipment proposed to be funded by the Community Television Group (CTG) were distributed. The total is around $9,000. A proposal for funding a teacher advisor for a video club, a camera, and editing software has been submitted to the Iowa City Community School District Foundation. Proposals are considered in January and made available in April. About $45,000 in funds for improvements to the board room has been allocated by the district administration. Hagen asked about progress being made to get kids involved in producing programs for the channel. Lowe said the request to the foundation for $2000 for a faculty advisor is a first step but funds would not be available until Fall of 2008. Wieting said developing a strategy for student involvement should be a part of the channel's strategic plan and mission statement. Mekies said the schools need to establish benchmarks to measure progress. Documenting what has been accomplished with the funding, particularly from the CTG, is needed. The Commission needs to receive reports and monitor progress. If the Commission were to go before the City Council with a request to return the $100,000 taken from the cable TV franchise fees there will likely be questions regarding the need for these funds. One of the questions might be how the Commission is able to award grants to other organizations and access channels if the Cable Division needs funding returned. These kinds of questions make accounting for what was accomplished with those funds important. LIBRARY REPORT Fisher reported that December will be a slower month for the library channel. Six children's programs and one adult program are planned. CITY MEDIA UNIT REPORT Hardy reported that Katie Roche, producer for The Community Voice, has finished production and is now cablecasting a program on Art Pennington, one of the last black baseball players from Iowa who played in the Negro Baseball League. The Community Television Service remains busy. Two addresses by presidential candidates Biden and Edwards will taped at the Iowa Foreign Relations Council. Chris Dodd was taped earlier. A program titled Labor and the Global Economy will be sponsored by the University of Iowa Obberman Center for Advanced Studies and the Iowa City Human Right Commission. City Channel 4 will be taping the City Council budget meetings. CABLE ADMINISTRATOR REPORT Shaffer reported he has been in discussions with Mediacom officials regarding their carriage of Cable Division produced programming. This could involve Mediacom cablecasting such programming statewide. Mediacom has expressed interest in carrying such programming and is currently reviewing the Art Pennington Community Voice program. Shaffer noted the email in the meeting packet from Mediacom indicating the access channels would not need to purchase digital transmission equipment. Shaffer said he attended PATV's annual membership meeting and was impressed with the large turnout. Hoerschelman asked what the cost of the digital equipment might be given the cost will likely have to be borne at some point. Shaffer said estimates typically run between $15,000-$20,000. Grassley said they will be providing an analog signal until 2012. Mekies asked about Shaffer's efforts to get the BTN to participate in a taped debate. Shaffer said that he did contact BTN about a program featuring Mediacom and BTN representatives and has forwarded a copy of the Sinclair/Mediacom carriage issue debate taped by. City Channel 4 as an example and awaits their response. Mekies suggested that if Shaffer doesn't get a response that he inform BTN officials that he inform them that the program could proceed without them. There are local experts who could provide insight and a good discussion. Shaffer said that if Mediacom will commit to carrying the program statewide the BTN would likely be more likely to participate. Grassley was noncommital and expressed Mediacom's reservations about distributing such a program. BIG TEN NETWORK Mekies said the Commission should decide if they wished to take a position on the impacts of carriage of the BTN on Mediacom's basic tier. Mekies noted that carriage would likely involve a price increase for all consumers. Hagen said he doesn't think it is appropriate for the Commission to take a position on a dispute between different parties. Consumers have a choice in that they can subscribe to a satellite service. If the Commission were to take a position on this issue then they should also take a position on the carriage of the NFL Network and other disputes. Hoerschelman and Hagen said the Commission could facilitate a distribution of information but not take a position between parties. LEGISLATION AND FCC UPDATE Shaffer reported the result the FCC Second Report and Order on Franchising is not totally clear. The Order applies franchising rules applicable to new entrants to incumbent cable operators. The Order states a concern with abrogating existing franchise agreements and indicates a process would be needed - but provides little insight as to what that might be. If the Order were to be implemented in Iowa City there is concern that the funding for P A TV and the pass-through fund could be in jeopardy. A coalition of organizations and municipalities are exploring the possibility of appeals and/or lawsuits to prevent implementation before the Order goes into effect. Gordon said it is imperative to keep funding for P A TV as it is the public's channel. CABLE TV DIVISION BUDGET Shaffer noted the proposed cable division budget is in the meeting packet and that it is very similar to past years. There is no room for growth. The budget assumes the City Council will again take $100,000 in franchise fees to subsidize the general fund. Mekies said that showing Council how the funds would be used if they were returned could be productive and asked Shaffer how these funds might be needed. Wieting asked if there might be areas for funding that would benefit all the access channels or if there was something such as hiring an expert in strategic planning which would have a common denominator for all channels. Shaffer said that specific justifications for funds is generally more effective with the City Council. Mekies asked about the impact of the recent Iowa court cases on franchise fees. Shaffer said that as of this time they will have no impact on Iowa City, but that could change. There is one lawsuit which would prohibit municipalities from collecting cable franchise fees and another lawsuit concerns the collection of cable franchise fees retroactively. The pretext for both suits is that cable franchise fees are an illegal tax. DECEMBER MEETING Hagen moved and Gordon seconded a motion to move the December 2007 meeting to Dec. 17. The motion passed unanimously. ADJOURNMENT Gordon moved and Hagen seconded a motion to adjourn. The motion passed unanimously. Adjournment was at 7:34. Respectfully submitted, Drew Shaffer Cable TV Administrator JJ;: City of Iowa City Task Force on Violence Against Woman Monday, November 26,2007,4:00 P.M. Iowa City Public Library, Meeting Room A DRAFf Welcome and Introductions: Amy Correia, Iowa City Council Member, called the meeting to order at 4:04 P.M. She introduced her Co-Chair, Abbie Volland, UISG Student Liaison with the Council. Correia then asked everyone to introduce themselves. Those in attendance include: Kristie Doser, Domestic Violence Intervention Program Anne Barber, President, University ofIowa Panhellenic Council Belinda Marner, Assistant Vice President for Student Services, Administrative Liaison/Parents Association, University of Iowa Carole Peterson, Vice President, University ofIowa Student Government Sarah Milani, University of Iowa Student Government Senator and Member of the Panhellenic Community Diana Harris, Chair of Council, University of Iowa Council on the Status of Women Monique DiCarlo, Director of Women's Resource and Action Center Beth Bewley-Randall, Executive Director of the Englert Theater, Member of Downtown Association Chuck Green, Assistant Vice President, Director of Public Safety University of Iowa Janet Lyness, Johnson County Attorney Marcia Klingaman, City of Iowa City Neighborhood Services Coordinator Bob Hartman, Domestic Violence Investigator, Iowa City Police Department Sam Hargadine, Chief of Police, Iowa City Police Department Ron Logsden, Transit Manager, Iowa City Alan Cosby, University of Iowa Interfraternity Council Review Goals/Obiectives of Task Force: Correia noted that this first meeting is scheduled for an hour, basically to get the Task Force going. She stated that for future meetings, they might want to consider one and a half to two hour meetings. Correia first reviewed the goals and objectives of the Task Force, and asked that Members join in with any comments or suggestions they may have. She noted that the Task Force has been tasked by the City Council to provide recommendations at the end of six months that have the potential to reduce sexual assaults and other assaults against Task Force - Violence Against Women November 26, 2007 Page 2 women. The goals of the Task Force are to work to decrease the incidence of violence against women; to promote accountability of perpetrators of violence against women; and to support efforts of the members of the community, both men and women, to promote a community climate that does not tolerate violence against women. Correia then asked if anyone had any comments or questions about these goals. Chuck Green asked how they would be able to measure or to know that they are having an effect in decreasing violence against women. He stated that even from a law enforcement perspective, he is not sure how they would do this. Correia responded that she believes over time they would be able to measure this through law enforcement reports and that sort of thing. She also noted that official reports of violence often increase with more community education being done. Marcia Klingaman asked about the accountability portion of the goals. Correia stated that some of this has to do with community conversations about putting the responsibility on victims to not be victimized. She further explained that this has to do with focusing on stopping the violent behavior, versus stopping the behavior of victims so that they don't become victims. Kristie Doser added that accountability is also about paying attention to how our community speaks to this issue, and how the community speaks to perpetration in general. Doser continued, stating that this deals with how do we, as a community, hold perpetrators accountable, what is happening in our system, and what parts of our system are really effective, and what areas need to be improved. Janet Lyness added that she would like to see the second goal include increased prosecution, successful prosecution, of cases. Monique DiCarlo stated that the goals and objectives appear to be duplicative to other organizations or projects that are currently in process. Therefore, she suggested that an objective should be to coordinate with other coalitions or groups that are doing anti- violence work. Sam Hargadine asked about the promotion of these groups - how could others find out what they are doing. Doser noted that she thought it was interesting that shortly after this Task Force was announced, there was an editorial in the Gazette, which specifically outlined creating these collaborations. She noted that there is a definite lack of awareness, but that there are already strong collaborations in the community, and coordinated efforts that are already happening. DiCarlo added that these coalitions need to work on promoting their work so the community as a whole is more aware. Correia added that this could be something that the City could help in also. DiCarlo then asked about the timeline of this Task Force and when they need to report to the City Council. It was noted that this Task Force is of six-months duration, and will be reporting to the Council in April. Review Public Input: UISG & Panhellenic Council Petition Evaluations From Public Meetine on Safe Streets Correia noted that the City Council received a petition from UISG in September. At the end of September, a public meeting was held on "safe streets," where the public could provide input. She then asked the UISG and Panhellenic Council if they would like to Task Force - Violence Against Women November 26, 2007 Page 3 review the petition and the process involved. Carole Peterson then gave an overview of the "safe streets" meeting, stating that they were able to get quite a few comments from the public at this meeting. Peterson and Anne Barber, also of the Panhellenic Council, organized the responses. Barber noted that a lot of the responses indicated that the public was not aware of what was already being done. Peterson stated that one thing she thought was interesting was that people were stating that they should focus on perpetrators rather than victims. Lighting was another issue of big concern, as are "night ride" programs. Correia asked if anyone had anything further to add, after reviewing the public comments, on how they should proceed. DiCarlo stated that it seems important to address the four objectives that were suggested in the petition. Peterson stated that the Neighborhood Watch Program is something that has been mentioned again and again, and that students have been contacting her about setting up meetings to start neighborhood watch programs. Milani stated that she feels it's important, since they are focusing on the perpetrator, that the second part of the petition, where it asks that the resources of the Iowa City Police Department be increased, be considered very important and that they discuss this as much as they can. DiCarlo stated that they should look at comparable communities with universities and see what their policing force and budgets are like, to give them a better idea of comparison. This would also include further training for officers in the area of dating violence, stalking, and sexual assault. The discussion then turned to whether the City has done a lighting audit recently. Correia stated that not to her knowledge, but that the Council did receive a memo in September regarding the street lighting policy the City currently has. She noted that this has to do with street lighting, versus sidewalk lighting. Klingaman stated that staff is currently in the middle of obtaining estimates from contractors to see what it would cost to install pedestrian lighting. She stated that it would probably be six to eight weeks before they have these results. Milani noted that there seems to be a trend of where these attacks are occurring, and she questions if extra lighting, pedestrian lighting, could be installed in these target areas. Klingaman stated that the bottom line is, there is no current funding for pedestrian lighting, so staff needs to provide the necessary information to the Council so they can then budget for something like this. DiCarlo noted that some years ago there was a lighting study done by the University, and that there are perceptions of how safe places appear. She stated that recommendations were made regarding landscaping, such as shrubbery, and how these types of things can foster a "safe" or "unsafe" perception. It was noted that Larry Wilson at the University was part of this study. DiCarlo noted that there could be recommendations to the average citizen on things they can do to foster a safe feeling, such as keeping bushes trimmed. Correia brought up the City's traffic calming project and how neighborhoods can come to the Council and request a review of their situation, and that perhaps something similar could be done where neighborhoods could solicit help with safety features. Klingaman noted that the biggest factor in neighborhoods is that the people who live there want to Task Force - Violence Against Women November 26, 2007 Page 4 have the extra lighting. She noted that many times people do not want the extra lighting, and this can be a problem if the residents are not supportive. V olland stated that it sounds like they are already in the process of drafting what they want to work on: neighborhood lighting, neighborhood watch, coordinating services in the community and working together, and increasing police resources. Doser stated that they would need to get information to the various neighborhood centers, first of all, and asked how they could do this in the best way to promote collaboration. Peterson noted that transportation is important, as well. Lyness stated that her concern is also that they don't focus so much on stranger attacks, though important, but that they need to remember the other kinds of assault that are going on. Doser stated that they should look at how other communities deal with these issues. Hargadine stated that he hasn't heard anything that wouldn't help everyone - the community's safety overall- and that they need to get the word out there, as these are all good ideas. DiCarlo stated that promoting respect is another way to get the word out. Draft Strate!!v to Meet Goals & Objectives: Correia asked if the Members are in agreement that they organize their meetings around these specific topics. Volland reiterated these: neighborhood lighting, neighborhood watch, and the concept of neighbors knowing one another; services, coordinating services being offered and finding gaps; increasing police resources; community education campaign; and transportation. Schedule Subsequent Meetin!!s: Correia then asked Members how often they would like to meet. After a brief discussion, everyone agreed that every three weeks would be good. It was suggested that the meeting time be set for 3:30 to 5:00 P.M. Correia stated that Members would receive an email with the dates and locations of future meetings. Correia asked what they want to discuss at the next meeting, and it was suggested they look at what resources are already in place, so they are not duplicating efforts. Correia asked that Members email either Volland or herself to let them know of organizations, or related efforts, and that they will add these to the agenda. The meeting adjourned at 4:41 P.M.