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HomeMy WebLinkAbout2002-10-22 Info Packet of 10/10 CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY October 10, 2002 www.icgov.org I MISCEL,^.EOVS iTEMS IP1Meeting Schedule and Work Session Agendas IP2 Memorandum from City Manager: City Pension Contribution Rate - Municipal Fire 8, Police Retirement System of Iowa (MFPRSI) IP3 Memorandum from Planning and Community Development Director: Sand Prairie Preservation IP4 Memorandum from Assistant City Attorney Matthews: Collection and Disposition of Fines in Criminal Cases] IP$ Memorandum from Planning and Community Development Assistant Director: Request for Traffic Calming on Manville Heights; Update on Results of Traffic Study IP6 Memorandum from Police Chief to City Manager Recognition IP7 Memorandum from Treasury Customer Service Manager: Utility Discount Program Statistics - Fiscal Year FY02 and FY03 IP8 Agenda: October 17 City Council Economic Development Committee IP9 Minutes: September 11 Jail Space & Services Task Force IP10 Fiscal Year 2002 Annual Report of Boards, Commissions, and Committees City Council Meeting Schedule and October 10, c,T¥ OF IOW^ C,T~ Work Session Agendas www.icgov.org TENTATIVE FUTURE MEETINGS AND AGENDAS · MONDAY, OCTOBER 21 Emma J. Harvat Hall 6:30p Special Council Work Session · TUESDAY, OCTOBER 22 Emma J. HarvatHall 7:00p Special Council Formal Meeting · MONDAY, NOVEMBER 4 Emma J. Harvat Hall 6:30p Regular Council Work Session · TUESDAY, NOVEMBER 5 Emma J. Harvat Hall 7:00p Regular Council Formal Meeting · MONDAY, NOVEMBER 1'1 Veterans' Day Holiday - City Offices Closed · MONDAY, NOVEMBER 18 Emma J. Harvat Hall 6:30p Regular Council Work Session · TUESDAY, NOVEMBER 19 Emma J. Harvat Hall 7:00p Regular Council Formal Meeting · THURSDAY, NOVEMBER 28 Thanksgiving Holiday- City Offices Closed · FRIDAY, NOVEMBER 29 Thanksgiving Holiday- City Offices Closed Meeting dates/times/topics subject to change FUTURE WORK SESSION ITEMS Regulation of Downtown Dumpsters Downtown Historic Preservation Comprehensive Plan Update Age of Consent PCRB and Alcohol Videos Airport Zoning City of Iowa City MEMORANDUM Date: October 7, 2002 To: City Council From: City Manager Re: City Pension Contribution Rate - Municipal Fire & Police Retirement System of Iowa (MFPRSI) As we begin our budget preparation, we have been advised by MFPRSI of a likely increase in the cost to the City for our pension contributions for our Fire and Police personnel. The MFPRSI indicates that their fund has underperformed its investment growth assumptions. The conditions of the economy, stock market, etc. all contributed to this underperrormance. The MFPRSI is advising that, for the purposes of our budget planning, the contribution rate will change from 17 percent per employee to 21-23 percent. This is an increased cost to the City annually of $277,000 to $429,000. As I am sure you can appreciate, these types of increases come at a difficult time in our budget planning. We will keep you advised. Mgr\memo\pensionrate.doc City of Iowa City MEMORANDUM Date: October 8, 2002 To: City Council From: Karin Franklin, Director, Re: Sand Prairie Preservation In your packet for the October 8 meeting, you received a letter from the Concerned Citizens for Sand Prairie Preservation. As noted in their letter, they wish to have a botanical survey completed of the area informally identified as a prairie on land owned by Southgate Development Company between Gilbert Street and Wetherby Park. At their April 18, 2002 meeting, the Planning and Zoning Commission asked the staff to initiate consideration of adding the "Sand Prairie" to the Sensitive Areas Inventory Map, thereby making this prairie subject to the Sensitive Areas Ordinance. We have indicated to the Commission and to the citizens group the necessity of delineating the exact location of the prairie on the map and the need for a botanical survey by an expert to make an accurate delineation. We proceeded to contact experts in this field. However, in order to do such a botanical survey, we require the permission of the property owner to enter the property. The property owner has not given us permission to enter the property for purposes of a survey. We do not have the regulatory authority of the State DNR (as in the case of the turtles) or the State Archaeologist's Office (as in the case of a potential burial site) to enter the property for purposes of enforcement. The citizens group does have an option to apply for a rezoning request to amend the Sensitive Areas Inventory Map and Ordinance using information they have collected about the site. This would compel the City to respond to the request in the form of a vote by the City Council. The staff would take the position that the information provided by the citizens group should be verified by an objective expert, which would get us back to the same dilemma regarding access to the site. The Commission and Council would then need to judge whether or not they felt comfortable making a delineation on the map based on what information they did have from the citizens group. We had hoped the design plan done by Southgate's consultant would resolve the issue of the prairie. We have seen a plan that was made public at a neighborhood meeting that showed 18 acres of the "prairie" site set aside for Sand Prairie Preservation, p.2 preservation. This preserved site is reasonable in terms of size and location as it abuts the property retained by the Showers Estate heirs. However, we do not know the value as prairie of the site versus the value as prarie of the portion of the 55 acres included in development. We cannot know this without a botanical survey. Ultimately, the question for the Council and the Commission may be the importance of having this information to make a decision about a development project in this area. We have had no formal submittal of a development plan by Southgate to date, nor do we have a request from the citizens group for rezoning to incorporate the prairie on the Sensitive Areas Inventory map. Cc City Manager Planning & Zoning Commission Karen Dawes, President Concerned Citizens for Sand Prairie Preservation Southgate Development Co. City Attorney Bob Miklo City of Iowa City MEMORANDUM TO: City Council FROM: Andy Matthews, Assistant City Attorney,/~/'~ DATE: October 9, 2002 RE: Collection and Disposition of Fines in Criminal Cases Pursuant to City Council request, this memo summarizes the law with respect to disposition of criminal fines collected in criminal cases. Iowa Code §602.8106 (2) sets out how fines and forfeited bail are distributed. It provides that the clerk of court remit ninety (90) percent of all fines and forfeited bail to the city that was the plaintiff in any action, and requires the clerk of court provide that city with a statement showing the total number of cases, the total of all fines and forfeited bail collected, and the total of all cases dismissed. The remaining ten (10) percent is to be submitted to the state court administrator. As you will recall, possession under legal age (PAUl_A) charges are generally written as city charges, and serving to persons under the legal age charges are generally written as state charges. Feel free to call me should you have any questions. cc: Stephen Atkins, City Manager Dale Helling, Assistant City Manager Marian Karr, City Clerk Eleanor Dilkes, City Attorney R.J. Winkelhake, Police Chief City of Iowa City MEMORANDUM Date: October 2, 2002 To: City Council From: Jeff Davidson, Assistant Director, Dept. of Planning and Community Development ~ Re: Request for traffic calming in Manville Heights; update on results of traffic study In July you received a memorandum from me highlighting the status of the traffic study which was requested by members of the Manville Heights neighborhood in the 300 and 400 blocks of Beldon Avenue and the 200 and 300 blocks of McLean Street. I have attached the July correspondence for your reference. In the July memorandum I stated that to properly evaluate the neighborhood's concerns we would need to collect traffic data after the fall University semester started. The traffic data we collected during the summer did not accurately reflect the concerns of the neighborhood pertaining to recklessly operated vehicles. Neighborhood representatives concurred with the need to collect traffic data in September. The data is to be used in evaluating two specific requests of the neighborhood: eliminating on-street parking in the 200 block of McLean Street and installing speed humps in the 200 and 300 blocks of McLean Street and the 300 and 400 blocks of Beldon Avenue. The traffic data collected during the first week of September is not significantly different from the data collected in July. "Volumes" refers to Average Daily Traffic and "Speed" refers to the 85th percentile speed: Location July July September September Volume Speed Volume Speed 200 block McLean 294 20.0 272 20.6 300 block McLean 184 18.1 166 17.2 300 block Beldon 184 26.0 195 23.9 400 block Beldon 237 23.8 359 20.3 Neither the 85th percentile speeds shown nor the traffic volumes shown meet the thresholds for fudher evaluation of speed humps under the City's neighborhood traffic calming program. By copy of this memorandum to neighborhood representative Casey D. Mahon, I will indicate that the neighborhood should appeal to the City Council if they wish to have the traffic calming evaluation continued. The data show that there is not much further calming of traffic which is realistically possible on these blocks of McLean Street and Beldon Avenue. The information recorded is significantly below the thresholds of 500 vehicles per day and 30 miles per hour (5 mph over the posted speed limit). You may recall that the traffic volumes and 85~h percentile speeds recorded in November 2001 in the 400 block of Ferson Avenue were significantly higher than the data shown above for McLean Street and Beldon Avenue: volume was 1,550 vehicles per day and 85~h percentile speed was 27.1 mph. From closer examination of the data on McLean Street and Beldon Avenue it appears that the issue for the neighborhood is the small number of recklessly operated vehicles. For example, in the 300 block of Beldon Avenue there were 587 vehicles recorded over the three-day period in September; 12 were recorded as traveling over 45 mph. In the 200 block of McLean Street there were 816 vehicles recorded over the three day period in September; 11 of them traveling over 45 mph. October 2, 2002 Page 2 The data are consistent with what has been statistically proven: the great majority of motorists are "safe and reasonable" operators of their vehicles. It is the very small percentage of irresponsible motorists that create our neighborhood traffic concerns. We will follow-up and complete a postcard survey to see if there is interest in modifying on- street parking in the 200 block of McLean Street. I will point out that vehicle speeds are relatively Iow at the present time and that the elimination of on-street parking will increase vehicle speeds. We have had a positive reaction to the improved one-way signage which has been installed on Grove Street. Let me know if there are any questions, or if a majority of the City Council is in favor of us modifying how we intend to proceed. cc: City Manager Director of Public Works Director of Planning and Community Development City Engineer JCCOG Traffic Engineering Planner Neighborhood Services Coordinator Casey D. Mahon, 226 McLean Street Ann Conners, Manville Heights Neighborhood Association, 301 Richards Street jccogadm\memos~ma nvillehgts doc City of Iowa City MEMORANDUM Date: July 15, 2002 To: City Council From: Jeff Davidson, Assistant Director of Planning and Community Development ~ Re: Traffic Issues in Manville Heights You received correspondence from Casey D. Mahon dated May 28, 2002 that contained several concerns pertaining to traffic issues in eastern Manville Heights. I sent you a memo dated May 31, 2002 that outlined how we would proceed in evaluating these issues. The purpose of this memorandum is to update you on the status of our evaluation. You will recall that there was a request to install video cameras to identify motorists going the wrong way on Grove Street, and we did not recommend pursuing such an action. However, we have examined the Manual on Uniform Traffic Control Devices with respect to installation of one-way street traffic control, and we will be improving the one-way signage on Grove Street between Ridgeland Avenue and Ferson Avenue. The improved signage should be installed by the time the fall academic semester begins. I discussed with Casey Mahon the request for us to investigate the provision of on-street parking and installation of speed humps. I explained that this entailed the collection of traffic data as part of the evaluation of these issues. The petition you received indicated a desire on the part of the neighborhood to have these issues evaluated in time for any modifications to be made prior to the beginning of the fall academic semester. I pointed out to Casey that we may wish to wait until the fall academic semester begins before collecting traffic data in the neighborhood, so that we get an accurate representation of traffic conditions with students present in the neighborhood. Casey agreed that collecting data in June and July will not accurately represent the concerns of the neighborhood. We will collect some baseline data during July, but the focus of our data collection efforts will be in September. We will then proceed through our standard processes for evaluating on- street parking and traffic calming measures. Let me know if you have any questions. cc: City Manager Director of Public Works Director of Planning and Community Development City Engineer JCCOG Traffic Engineering Planner Neighborhood Services Coordinator Casey D. Mahon, 226 McLean Street Ann Connors, Manville Heights Neighborhood Association, 301 Richards Street ppdadm/mem/jd-mvilletraffic.doc 410 EAST WASHINGTON STREET, IOWA CITY, IA 52240 (319) 356-5275 ! FAX # (319) 356-5449 "An Accredited Police Department" To: Steve Atkins From: RJ Winkelhake Ref: Recognition Margo L. Frasier, the Sheriff of Travis County Texas, sent certificates of appreciation to the individuals involved in the capture of Anthony Carter. A citizen of Iowa City, Mr. Mark Furman and two Police Officers, Charles Singleman and Edwin McMartin were responsible for the arrest of Anthony Carter on 2 June 2002. Anthony Carter was wanted for homicide and for escape from Austin, Travis County Texas. The arrest was the result of a citizen assisting the Police Department to capture, arrest and remove a dangerous criminal from streets of Iowa City. Anthony Carter has been returned to Texas to have his day in court for his misdeeds! Date: 3-Sep-02 To: City Manager and City Council From: Dianna Furman, Customer Service Manager Subj: Utility Discount Program Statistics - Fiscal Year FY 02 and FY03 All Water Totat Services Sewer Discount Water Tax Sewer Refuse Recycling Total Month Discount Discount Accounts Discount Discount Discount Discount Discount Discounts FY 02 Jul 116 84 200 835.52 41.99 760.56 658.05 224.70 2520.82 Aug 127 94 221 896.00 44.90 857.69 701.10 239.40 2739.09 Sept 128 93 221 1023.68 51.25 98049 808.71 276.15 3140.28 Oct 136 107 243 1043.84 52.35 999.90 827.17 282.45 3205.71 Nov 136 113 249 1106.56 55.47 1060.23 836.38 285.60 3344.24 Dec 142 117 259 1151.36 57.77 1103.34 867.14 296.10 3475.71 Jan 147 122 269 116480 58.20 1116.29 879.45 300.30 3519.04 Feb 146 124 270 1216.32 61.09 1165.83 913.26 311.85 3668.35 Mar 148 122 270 1184.96 59.39 1135.68 879.45 300.30 3559.78 Apr 153 118 271 1205.12 60.32 1155.07 925.57 316.05 3662.13 May 154 126 280 1207.36 60.37 1157.23 943.72 322.55 3691.23 Jun 156 132 288 1254.82 62.91 1202.48 1049.62 360.77 3930.60 FY02 Totes I 1689 1352 3241 1513,290.34 $666.01 $12,694.79 $10,289.62 $3,516.22 [$40,456.98 I FY 03 Jul 112 113 225 932.26 46.57 892.16 695.24 238.99 2,805.22 Aug 118 115 233 1,006.18 50.07 963.26 769.48 264.52 3,053.51 Sept 123 121 244 1,042.02 52.03 997.76 783.00 269.12 3,143.93 Oct 0 0 0 0 0 0 0 0 0.00 Nov 0 0 0 0 0 0 0 0 0.00 Dec 0 0 0 0 0 0 0 0 0.00 Jan 0 0 0 0 0 0 0 0 0.00 Feb 0 0 0 0 0 0 0 0 0.00 Mar 0 0 0 0 0 0 0 0 0.00 Apr 0 0 0 0 0 0 0 0 0.00 May 0 0 0 0 0 0 0 0 0.00 Jun 0 0 0 0 0 0 0 0 0.00 ~'otals 353 349 902 $2,980.46 $148.67 $2,853.18 $2,247.72 $772.63 $9,002.66 cc: Kevin O'Mally Mari/Utility/NewDiscountMonthiyFYO3.xls AGENDA City of Iowa City City Council Economic Development Committee Thursday, October 17, 2002 1:00 p.m. Lobby Conference Room Civic Center 410 East Washington Street 1. Call to Order 2. Approval of Minutes from August 30, 2002 3. Discussion and Recommendation - CDBG Request from Revolt Skateboard Shop 4. Discussion - Public Projects in Sycamore\First Avenue TIF District 5. Other Business - Update on Business Visits 6. Adjournment MINUTES CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE FRIDAY, AUGUST 30, 2002 - 9:30 A.M. CIVIC CENTER LOBBY CONFERENCE ROOM MEMBERS PRESENT: Dee Vanderhoef, Ernie Lehman and Ross Wilburn MEMBERS ABSENT: None STAFF PRESENT: Steve Nasby, Steve Atkins, Karin Franklin, Tracy Hightshoe OTHERS PRESENT: Vanessa Miller, Iowa City Press-Citizen; Joe Raso, ICAD; Irvin Pfab; Frank Gluck, Iowa City Gazette Call to Order: Mayor Lehman called the meeting to order at 9:31 a.m. Approval of Minutes of June 20, 2002 and Auqust 1, 2002 The June 20 minutes should be amended as follows: on page 2, 3rd paragraph, 2"d sentence, should read: "Lehman clarified the issue by stating that the property had been sold to UAY..." Minutes approved. Discussion and Recommendation - TIF Request for Plamor Redevelopment Project Nasby said that Gerry Ambrose purchased the Plamor Lanes building (1555 1st Avenue) and adjacent parking lots, and is looking at redevelopment into commercial uses. He said that Ambrose has requested that the City enter into a TIF agreement for the development, which would be very similar to the Sycamore Mall project. Nasby gave a brief overview of the Sycamore Mall TIF Agreement and noted that the Sycamore project included a requirement that the improvements to the property must be at least 15% over the existing assessed value, and that this language will be included in the proposed Plamor project. He added that there were also occupancy requirements. Nasby said that the existing Plamor building on the property is about 23,000 sq. ft., and the applicant plans to add another approximately 4,600 sq. ft. in another separate building. In response to a question from Lehman, Nasby said that the tax rebate term on Sycamore was 100% for 7 years, only on the increase in value due to the improvements; the existing underlying value would remain as the base. In response to a question from Vanderhoef, Nasby advised that the current assessed value of the Plamor project site is about $972,000. Franklin advised the TIF would be on the entire area, including the existing building and the parking lots, which are not the same parcels. Lehman asked if there are other options as far as the length of time. Nasby said that the TIF district had a 20-year maximum. Lehman clarified that the TIF could be up to 20 years or anything less. Wilburn asked if the City plans to do a percent occupancy requirement. Nasby advised that there is a certain amount of leasable square feet, and the requirement would be 75% or 80% of the leasable space. Atkins said that they are trying to match as closely as they could to the Sycamore Mall agreement, Franklin said that, as an example, it was 65% leased by November of 2003; 75% by November of 2004; 80% by November of 2005, and then until the end of the rebate period, which was 7 years on Sycamore. She said the TIF will be similar to Sycamore, but the dollar amounts will obviously be less for this project. Franklin reminded the committee that there is a memo in their packet that addresses the Sycamore tax estimates for the upcoming year, including the increase in assessed value and taxes, as well as the taxes that are actually paid beyond the rebate. Nasby said City Council Economic Development Committee Friday, August 30, 2002 - 9:30 a.m. Page 2 that the estimated tax was $355,000, and the rebate was about $150,000, so they will pay $205,000 in taxes. He said that the last tax bill before the Sycamore TIF project was $163,000, so there is an increase of $43,000 in taxes paid even after the TIF rebate. Wilbum asked how the value of the current property was prior. Nasby said that in the last two years it has been $750,000 and $754,000, so it has been fairly even. lie said that the last time an assessment was done, the bowling alley was in operation. Vanderhoef asked if they were still thinking that roughly $1,000,000 would be the base figure. Nasby and Franklin stated that was true. Franklin advised that the parking lot has to be part of the base because the new building will §o on the parkin§ lot area, so the entire land has to be included in the TIF. She advised that the estimated investment would be $1.2 to $1.5 million. Nasby passed around plans for the proposed improvements. Lehman said that, in his opinion, Sycamore was a badly impacted properly and needed a lot of attention. He said he does not feel quite as strongly about this property, and wondered if the TIF could be for a period of less than 7 years. He said he agrees a TIF could be used, but does not feel this property is in as bad of shape as Sycamore was, Nasby outlined the concept of the new building shown on the plans. The new building will face First Avenue, with a unit placed diagonally on the corner. Franklin advised there is a storm sewer easement in the area, and the applicant needs to build around it. Franklin said the agreement would include the requirement that a site plan for the whole project be submitted, and the City will be looking at layout, landscaping and the entire plans. She said that the plan for the new building was done separately because they need to get a building permit to get going on the project for a tenant that wants January 1 occupancy. Franklin said that there would be windows on the building with the new project, which will give it a whole different feel. Franklin said that they could approach the applicant about a five-year term. Lehman stated he does not want to hurt the development. Vanderhoef said the City does not have a guideline for sizes of projects. She said that Sycamore was a larger project with a lot more potential for dollars changing, and 7 years was more appropriate. She said this is a much smaller project and wonders if it warrants having the same length of time. Franklin said that this is a tax rebate; the rebate is only on the increment in value and only on what they pay. She said a smaller project would have a propodionately lower amount because they pay less. She said the length of the rebate is the time where you require the occupancy. Atkins said he would encourage the staff to be consistent when working with potential projects. Lehman said he looks at the TIF as a tool to see something happen in a fashion that would not otherwise occur. He said that he feels there was a significant amount of money invested in Sycamore that would not have been invested in absence of the TIF. He said the whole area is significantly more economically viable than two years ago. He said this project is in the same area, and is not nearly the economic problem that Sycamore was. He said he is not opposed to giving some TIF as encouragement for development, but is not sure the need is similar. Franklin said that when a decision was made to have a district for TIF, the City said there is a need in this whole area for upgrade. She said it would take various forms. Vanderhoef said that when the district was made, the Council was looking at the whole area, and the viability is gauged by the whole area. She said the area needs some upgrade. Wilburn said that this type of improvement might be a nice cap to the Sycamore area and the strip mall. Vanderhoef said it was almost like an anchor store with Sycamore at the other end. Vanderhoef suggested that staff and the developer look at some type of walkway to connect the mall. City Council Economic Development Committee Friday, August 30, 2002 - 9:30 a.m. Page 3 Wilburn said he would like to go forward with the TIF, but not at a level fewer than 5 years. Atkins advised that if they want a 5-year plan, they need to go back to talk to the applicant. Lehman said that he wants to encourage development, but feels there is a decent rationale for a 5 year. Hightshoe asked if the committee would be interested in a 7 year with a declining balance. Atkins asked for some latitude in discussions with the applicant, with an eye to shortening up the TIF, either by shorter term or declining balance. Lehman said that the traffic generated by the present condition of the Sycamore Mall makes this a far more economically viable project than the Sycamore Mall was at the start. Vanderhoef said that if you look at just the property itself and compare just to the property of Sycamore. However, if she is looking at her TIF district and what she's trying to have happen in the area, she feels this warrants more possibilities. It was concluded that staff would talk with Ambrose regarding declining balance or shorter-term plans. Discussion - Review of Current Zoning (North Dodge Street Area) Nasby said that he and Vanderhoef met with Bill Robertson at the Dodge Street HyVee, and he expressed some interest in the areas around the store regarding zoning and what may potentially open up with the First Avenue extension and Scott Boulevard. Staff advised they would look at the zoning to see if there was something proactive they could do to encourage development in the northern area. Nasby advised that he sent Robedson a letter with a map showing the current zoning and what the Northeast District Plan and the North District Plan show. Franklin advised that the North District Plan map shows a lot of the area is zoned commercial around HyVee. She said that the corner of Dubuque Road and Dodge Street, and the corner of Conklin and Dodge are not currently zoned commercial. She said there is one piece of C1-1 zoning where the Mayors Youth Employment Program's office is located. She said that is probably not appropriate for the long run. She said there is some commercial that allows residential above, in an attempt to contain the commercial around the Dubuque Road/Dodge Street intersection. She said Southgate owns property from the Mayor's Youth west to Conklin, and are interested in having that commercial. She said that part of this is timing; there is no reason they couldn't do some zoning changes to carry out the plan. Lehman said that they should talk to Roberts Dairy; there may be issues there regarding zoning. Atkins said there had been conflicts with the water tower, but they have been resolved. Franklin said they are up to residential to the north. She said she was not at the meetings for the North District Plan, but that the relationship between the dairy and the people who live to the north is kind of strained. She said they seem to have reached equilibrium over the years. She said that the area around St. Clements has a lot of homes owned by the dairy and leased. Franklin asked if Mr. Robertson's goal was to get more commercial or to get more residential to be customers. Vanderhoef felt it was commercial, to bring more people to the shopping area. Franklin said that HyVee is in the neighborhood commercial; and the south side of Dodge Street is zoned CC- 2, community commercial, but it is a small strip in terms of depth and doesn't allow a lot of development for commercial purposes. She said that with the reconstruction of Dodge Street, it might become more attractive because it should be easier to maneuver on Dodge Street with the left turn lane and the signalization of Prairie du Chien. Franklin said that in terms of planning for the Dodge Street corridor, they have tried not to have Dodge Street become a commercial corridor. Nasby said that he feels Robertson envisions more of a "Walden Square" commercial type of development. Franklin said that the properties on St. Clements are all on septic, not City sewer. She said that just west of HyVee is their stormwater detention basin, which does not make for getting any kind of easy interface between the two. She said that the only option currently is to do a rezoning on the corner. She feels the owners are in favor of that. Atkins said there was a housing project proposed there a City Council Economic Development Committee Friday, August 30, 2002 9:30 a.m. Page 4 few years ago that met with lots of opposition. Lehman said he feels resistance to commemial will be significantly less than the housing project. Lehman asked if they could require a buffer zone, RS-8, in any commercial rezoning. Franklin said they could, but she felt that would meet with more resistance from the people who live there. Vanderhoef said that she doesn't feel that the piece behind the HyVee will ever be anything more than multi-family. Atkins reminded the committee that their agenda is economic development, and any rezoning issues will need to go through Planning &Zoning. Franklin said that this carries out the plan, and one of the things they have talked about was doing the zoning prior to getting an application to carry out the district plans. Vanderhoef asked about the RS-8 property next to the cemetery. Franklin said they have some property that is zoned RM-12 but there is no infrastructure in place, and it requires sewer and a road. She said it is before the P&Z now and is looking at a downzoning. She said the staff is recommending ID-RS zoning because the infrastructure is not in place. She said the situation that would be before the committee is a family dispute. Vanderhoef wondered if this land would be better suited for use in the cemetery. Franklin said it is very hilly. Discussion - Continuation of Visits to Local Employers Nasby said that the committee has completed the first round of visits to major employers. He reminded the committee that they had asked at the June meeting what the next level would be to expand the visits. He provided a listing of business with number of employees, and suggested that the committee start with businesses containing 50-99 employees. Franklin said that in visiting businesses, it makes sense to try to focus on those in which they can have an impact. She questioned whether visiting the VA or Post Office makes sense due to time constraints. Atkins said that contrary to his understanding and that part of the idea behind the visits was to express their interest in business and show the City's appreciation. He said the intent was to hit as many businesses as they could over a reasonable amount of time. Nasby noted they had a good visit with the VA, and it was well worth going to. Vanderhoef said that just goodwill at the Post Office was wodhwhile. Vanderhoef suggested they include the next tier of businesses. Lehman stated that there might be issues with people they visited before that they need to maintain contact with. Nasby said he would start lining up visits. Update - Enqlert Theatre and Vision Iowa Fundin,q Nasby said that the Englert Theatre went to their meeting in August in Des Moines before the Vision Iowa Board. He said the Board quickly recommended moving the Englert on to the next round, which is negotiation for the Community Attraction and Tourism money. He said Mary Ellen Chamberlain was very helpful. He said the next meeting for the Englert was scheduled for September 11 in Des rvloines to begin negotiations. Lehman said he felt they put things together extremely well and have done a good job with the Vision Iowa Board. Update - Outreach to Potentially Displaced Businesses Nasby said that they sent letters to businesses in the Coralville Industrial Park, beginning in June and July. He said they sent letters to landowners first, then to tenants. He said they got responses from two owners and two tenants looking for assistance to locate space or what financial incentives might be available from the City. He said the businesses are waiting for Coralville to make a move. Atkins stated that our contact with these businesses was with Coralville's blessing and it would be a win-win for both communities. City Council Economic Development Committee Friday, August 30, 2002 - 9:30 a.m. Page 5 Other Business Memorandum on CDBG Use for Early Childhood Education Centers Nasby said that Early Childhood Education Centers would be an eligible use for use of the Block Grant Funds from the sale of 64-1a. He said they would have to meet the HUD guidelines for use of the funds. Lehman said he would be interested in pursuing a recommendation to Council that funds be used for that project. Vanderhoef said that the daycare provider needs to know for their planning how many Iow income households they may be serving in this childcare, so she would like to move forward with this. Lehman suggested they run it past Council. Franklin said that typically with CDBG funds, it would go through a process with HCDC and a recommendation would be made to Council. She said then that money would be opened up to anyone who could submit a qualified CDBG application. She said the City has applied for CDBG funds before. She said that the committee could: 1) fold this into the allocation process that begins in January and February in anticipation of the $250,000; 2) they could do a separate allocation process if they wanted to for the $250,000; or 3) Council can decide that they want to use this money for a specific project. She said they ara not technically compelled to take it through HCDC. Lehman said that if the Council feels this is an appropriate allocation of the funding, they are creating potential problems by sending it through the committee. Vanderhoef said that if Council is not interested in childcare, there are two or three other community projects they might want to earmark the funds for, but the childcare is her highest priority. Lehman asked that it go on the Council agenda. Wilburn asked for a reminder list of the highest priority needs. Memorandum on the Use of RISE for Economic Development Nasby said that a memorandum was in the packet from Jeff Davidson, JCCOG Executive Director. He added that they could use these funds for economic development projects that may come up. Atkins said that staff's long-standing policy is to go after grant money if they know it is out there. Vanderhoef stated that the Camp Cardinal Road area project will have some commercial value, and perhaps it fits into creating jobs or getting people to their jobs. She wondered if the City would be eligible for some dollars there. Atkins said he would check. He said it certainly hits on some major transportation issues. Franklin said that the argument they would have to make is that the economic development is in the housing industry, which might be a little tough. Vanderhoef wondered if it could be tied together with the fact that they are connecting the two projects - Coral Ridge Mall connecting with the Iowa City component of other jobs. Vanderhoef also said the Mormon Trek Extension should be considered also. Atkins said they have plans to pursue that. Adiournment The meeting adjourned at 10:29 a.m. shared on otyntlpcdlminuteslecodevledcOS-30-O2doc :CITY_ : Iowa.City's p! a n ~c~ ~~~ud~itnegd' : i Jobs, and Services for ~ Low-Income Residents 2001-2006 HUD Table IV.I LISTING OF PRIORITY NEEDS Priority Need Level 1990 1990 ESTIMATED PRIORITY HOUSING NEEDS High, Medium, Low, ESTIMATED DOLLARS (households) No Such Need UNITS NEEDED TO ADDRESS 0-30% 31-50% 51- 80% Cost Burden > H i H M 1,088 20,200,000 Renter Small 30% Cost Burden > H I H i M 507 9,400,000 50% Physical Defects L ~ L ! L 185 1,850,000 Overcrowded** H i M i L 69 4.140,000 Cost Burden > H i H i M 112 2,080,000 Large 30% Cost Burden > H .i H i M 9 170,000 50% Physical Defects L ! L i L 35 350,000 Overcrowded** H ~ M L 7 420,000 Cost Burden > M ~ M i M 304 5,650,000 Elderly 30% Cost Burden > M J M I M 121 2,250,000 5O% Physical Defects L ! L i L 10 100,000 Overcrowded** U ~ L 19 1,140,000 Cost Burden > H~i M i M 955 8,600,000 Owner 30% Cost Burden > H i M i M 263 4,730,000 50% Physical Defects H i H M 2337 23,370,000 Overcrowded** L ! L i L 75 1,400,000 IIII · Priority Need Level ESTIMATED · , PRIORITY HOMELESS NEEDS High, Medium, Low, No Such Need DOLLARS NEEDED · TO ADDRESS · Outreach Assessment Families Individuals w/Special Needs · 600,000 · M M M ~1 Emergency Shelters Families Individuals w/Special Needs 1,250,000 · H H M Transitional Shelters Families Individuals w/Special Needs · 3,250,000 · H H H · Permanent Supportive Housing Families Individuals w/Special Needs · 1,250,000 · N N H · Permanent Housing Families Individuals w/Special Needs 6,510,000 · H H N Information on this table is based ~ )on statistics from the 1990 U.S. Census · ** NOTE: New Construction of multi-family units Table IV.2 · CITY OF IOWA CITY FY2001-FY2006 · ESTIMATED FEDERAL ASSISTANCE (CDBG AND HOME FUNDING) · Tenant Based Rental Assistance 50 Households Assisted $ 211,000 · Rental Housing -New Construction 125 Units $1,763,000 · Rental Housing -Acq./Rehabilitation 50 Units $ 881,000 · Homebuyer Assistance 55 Households $ 195,000 · ~ Owner-Occupied Housing Rehab 300 Units $1,000,000 · Homeless Shelters -- $ 339,000 · Public Facilities -- $1,200,000 · Public Services -- $ 725,000 · Economic Development -- $ 729,000 · Other Activities -- $ 57,000 · Administration and Planning CDBG and HOME $1,000,000 · TOTAL EXPENDITURES $8~100~000' · Table revised 1/28/02 due to CITYSTEPS amendment (Resolution 01-367) · *This table represents the amount of funding the City of Iowa City expects to receive from · federal sources (CDBG and HOME) and program income in fiscal years 2001-2006. The activities and estimates of expenditures shown in the table are based upon the past uses · of these funds and the strategies highlighted in this plan. · 92 IV E. NON-HOUSING COMMUNITY DEVELOPMENT PLAN TABLE IV. 3 Non-Housing Community Development Priorities PRIORITY COMMUNITY DEVELOPMENT Priority Need Level ESTIMATED 1999 NEEDS High, Medium, Low, DOLLARS NEEDED No Such Need TO ADDRESS PUBLIC FACILITY NEEDS Senior Centers L $1,000,000 Youth Centers H $1,200,000 Neighborhood Facilities M $1,200,000 Child Care Centers H $1,500,000 Trails, Art, Parks, Recreational Facilities L $6,878,151 Health Facilities L $100,000 Parking Facilities N $14,48,000 Other Public Facilities, Airport, Civic Center L $9,317,696 INFRASTRUCTURE IMPROVEMENTS Solid Waste Disposal Improvements L $4,520,000 Flood Drain Improvements L $6,954,000 Water Improvements L $49,064,000 Street Improvements L $27,621,000 Sidewalk Improvements L $2,934,000 Sewer Improvements L $33,360,000 Asbestos Removal L unknown Other Infrastructure Improvements Needs L $354,000 Cemetery PUBLIC SERVICE NEEDS Senior Services M $3,566,730 Handicapped Services M $5,601,580 Youth Services H $28,094,930 Transportation Services H unknown Substance Abuse Services H $16,695,185 Employment Training H $46,840,970 Crime Awareness L $2,943,655 Fair Housing Activities M $790,000 Tenant/Landlord Counseling H $1,824,965 Child Care Services H $16,439,480 Health Services H $50,301,205 Other Public Service Needs H $20,979,605 98 PRIORITY COMMUNITY DEVELOPMENT Priority Need Level ESTIMATED 1999 NEEDS High, Medium, Low, DOLLARS NEEDED No Such Need TO ADDRESS ACCESSIBILITY NEEDS Accessibility Needs H $5,000,000 HISTORIC PRESERVATION NEEDS Residential Historic Preservation Needs L $7,000,000 Non-Residential Historic Preservation L $7,500,000 Needs ECONOMIC DEVELOPMENT NEEDS Commercial-Industrial Rehabilitation L $2,200,000 Commercial-Industrial Infrastructure L $5,250,000 Other Commercial Industrial improvements L unknown Micro-Businesses H $500,000 Other-Businesses M unknown Technical Assistance H $150,000 Other Economic Development Needs H $6,802,000 Downtown/Streetscape OTHER COMMUNITY DEVELOPMENT Energy Efficiency Improvements M unknown Lead-Based Paint Hazards M $32,400,000 2160 units x 15,000/per Code Enforcement M $3,408000 PLANNING Planning M $450,000 99 We've ot iff' CHAMBER OF COMMERCE VolumeXXVl[l NO. 9 Serving the Communities of Johnson County Sept~,mb~r 2002 Government Atclca i rs DanSmith. GovernrnentAffairsDirector dsmith@iowacityarea.com 'A little inaccuracy someBmes saves a ton of explanation.' H.H. Mun~o ['hue dog days of summer are fully property tax base of Iowa City. Public infrastructure improvement pon us. Between lhe campaign projects (such as street improvements or sewer line extensions) commercials and the talks ora strike have the highest fundiug priority. Eligible projects also include in Major League Baseball, this l~all site improvements, new building construction, building expan- could be both confusing and sions, and building rehabilitations. disappointing for a variety of reasons. As part of our efforts to keep members informed on the important issues to the business EconomicDevelopmentCDBGFunds community and where tbe caudidates stand on them, the Cham- This fund can be used to provide loans, forgivable loans, and be_r of Commerce along with our friends in The League of Women grants to business development projects that benefit low and Voters, will be sponsoring a candidates forum for the state moderate-income persons through the creation and retention of legislative races. The event, which encompasses 16 candidates, jobs. All projects must meet the federal eligibility guidelines and is tentatively scheduled for September 25"' at 7:00 p.m. at the requirements of the Community Development Block Grant Iowa City Public Library. Program. PROPERTYTAX RELIEF AND ASSISTANCE FOR BUSINESS I am still working on bringing Bud Selig and the players union to DEVELOPMEN~F an agreement. I am confident they will eventually return my The City of Iowa City has three ways of providing property tax phone call. assistance fbr business development projects. The amount of If you are thinking of starting or cxpandiug your business in property tax relief or assistance for any one project will depend Iowa City, you will find some very useful information below from upon the characteristics of that project and the financial need of the Iowa City Department of Economic Development on what the project. All projects requesting commercial/industrial type of assistance they can offer businesses. Many of these property tax exemptionor tax increment financing willbe evalu- programs are also availabl? in Coralville, North Liberty and ated based upon the City oflowa City Financial Assistance throughout the entire Chamber of Commerce service area. Eligibility Guidelines. Contact local officials in whichever city you are thinking of Partial Industrial ProperB,'Tax Exemption locating or expanding to. Any projects which add value to real property (building and site ECONOMIC DEVELOPMENTLOANS, FORGIVABI.E LOANS, improvements) that are classified as either an industrial building, ANDGRANTS warehousing/distribufion center, or research-service facility The City of Iowa City has three economic development funds to qualifies for the partial industrial property tax exemption. The provide direct financial assistance for economic development exemption is for a period of five years. activities and business development projects. The amount of Commercial Proper~TaxExemptlon funding available for any one project will depend upon the Commercial projects that add value to real property (building and characteristics of that project and the financial need of the land) and that are located within the following Urban Revitaliza- project. All projects requesting funding will be evaluated based tion Areas may be eligible for property tax exemption: upon the Central Business District Urban Revitalization Area Council Economic Development Fund Near Southside Commercial Urban Revitalization Area This fund is used to provide loans, forgivable loans, and grants Qualified commercial/industrial projects, as defined in the urban to business development projects and programs which diversify revitalization plan, are eligible for one of the two following and increase the property tax base by eucouraging the retention property tax exemption schedules: and expansion of existing industry and attracting industries that 1. A partial exemption from taxation on the actual value added have growth potential and are cornpatible with existing indus- by the improvements. The exemption is for a period of ten (10) tries, years. The amount of the partial exemption is equal to a percent of the actual value added by the improvements. Council Economic DevelopmentCapital Fund 2. A one hundred percent (100%) exemption from taxation on This fund assists business development projects that expand the the actual value added by the improvements. The exemption is cont. on page I0 Govet-nrnen Aff i -s, Cont. for a period of three (3) years. Taxlncrement Financing Tax increment financing (TIF) is a mechanism used to provide financial assistance for projects within a designated urban renewal area/TIF district. Designated areas presently include: Northgate Corporate Park Scott Six Industrial Park Sycamore and First Avenue City-University Project I (Downtown) The difference between taxes derived from unimproved, under- developed, or underutilized property and those derived after its development, redevelopment, or expansion is the "increment" of taxes, which may be pledged by the City to help finance project expenses incurred by the City or the developer in furtherance of the development. The TIF ordinance makes available to the City incremental tax revenues for repayment of project-related expenses or the provision ora property tax rebate. The incremental tax revennes include those levied by and for other taxing jurisdictions, such as the county, school district, and community college. TIF financing is available in the form of public infrastructure improvements or in the form of forgivable loans or property tax rebates for qualifying businesses. The amount of available tax increment financing is dependent upon the amount of new taxable property value added to a property. For more information, please contact: Steve Nasby, Community& Economic Development Coordinator City oflowa City 410 E Washington Street Iowa City IA 52240 APPLICATION FOR BUSINESS FINANICIAL ASSISTANCE CITY OF IOWA CITY Economic Development Division 2002 Application for Business Financial Assistance Projects INSTRUCTIONS An "Application for Business Financial Assistance Projects" should be completed when requesting financial assistance to directly assist a pdvate business. An "Application for Economic Development Support Projects" should be completed for projects and programs that support economic development activities such as micro-business enterprise training programs, area business development programs, or specific area facade renovation programs. · Prior to completing an application, an applicant is strongly encouraged to contact the City's Economic Development Coordinator to discuss the project for which they are requesting funding. (See contact information at bottom of this page). · If this application is reproduced, it must remain in the original format and order in its entirety, or the application may be returned for correction. An electronic copy of the application is available in Microsoft Word or on the City's Web site (www. icgov.org). · Fill out the application completely. If any questions are left unanswered or required attachments are not submitted, an explanation for the omission must be included. · Only typed applications will be accepted and reviewed. · Application Deadlines: The City Council Economic Development Committee meets the third Thursday of the month. Completed applications for Business Financial Assistance projects should be submitted to the Economic Development Coordinator two weeks pdor to the meeting at which the applicant wishes to have the Committee review the application. However, under special circumstances the Economic Development Committee will call special meetings to review Business Financial Assistance Applications. · Submit completed applications, with attachments to: Steven Nasby Community and Economic Development Coordinator City of Iowa City 410 E. Washington Street Iowa City, IA 52240 Phone:(319) 356-5236 Fax:(319) 356-5009 January 2002 APPLIC-1 .SDW City of Iowa City Application for Business Financial Assistance Business Requesting Financial Assistance: BusinessName: REVOLT SKATEBOARD SHOP Name of Authorized Person to Obligate the Business: William De Souza Lobe Business Address: 91 Commercial Dr. Iowa City, IA 52246 Business Contact Person: William De Souza Lobe Title: Proprietor Telephone: (319)358-7500 Fax: (319)35~-7500 E-mail Address: william~.revoltskateboardshop.com Business Federal ID~: Iowa resale permit # 1-52-018140 SSN: 481-27-9103 Date of Application Submittal: 09/27/02 Release of Information and Certification NOTE: Please read carefully before signing I hereby give permission to the City of Iowa City (the City) to research the company's history, make credit checks, contact the company's financial institution, and perform other related activities necessary for reasonable evaluation of this proposal. I understand that all information submitted to the City relating to this application is subject to the Open Records Law (1994 Iowa Code, Chapter 22) and that confidentiality may not be guaranteed. I hereby certify that all representations, warranties or statements made or furnished to the City in connection with this application are true and correct in all matedal respects. I understand that it is a criminal violation under Iowa law to engage in deception and knowingly make, or cause to be made, directly or indirectly, a false statement in writing for the purpose of procuring economic develop- ment assistance from a state agency or political subdivision. SIGNATURE OF COMPANY OFFICER AUTHORIZED TO OBLIGATE BUSINESS: NOTE: The City will not provide assistance in situations where it is determined that any representation, warranty or statement made in connection with this application is incorrect, false, misleading or erroneous in any material respect. If assistance has already been provided by the city pdor to discovery of the incorrect, false or misleading representation, the city may initiate legal action to recover city funds. January 2002 APPLIC~I .SDW .Section 1: Description of Business and Proposed Project 1.1. Describe in detail the proposed "project" (for example, company relocation, plant expansion, remodeling, new product line, size of building expansion, number of new jobs, amount of investment in machinery and equipment etc.): The plan is to use the requested grant of $35,000 from the City of Iowa City for working capital (salarfes, accounts payable and some inventory), t~evolt Skateboard Shop has applied for a targeted small business loan of $25,000 to re-model the obstacle area and install bleachers in order to accommodate more skaters and spectators. With the re- modeling Revolt will be a suitable venue to host a national amateur skateboarding competition that will draw people from all around the mid-west. And also allow us to host vadous local and regional contests throughout the year. 1.2. Provide a description and history of business: Revolt Skateboard Shop is the Mid-West's largest and only indoor facility exclusively designed for skateboarding and also features a full retail area for skateboards, parts and skateboard related products. Revolt Skateboard Shop first opened it's doors in Iowa City in September of 2000 in a small warehouse at 1805 Stevens Dr. In November 2001 Revolt relocated to it's current location at 97 Commemial Dr. in Iowa City. The reason for the move was to provide a larger and more appropriate space for skateboarders from all over Eastern Iowa to practice and improve their skills year round, regardless of the weather. 1.3. Descdbe the organizational structure of the business, including any parent companies, subsidiaries, sister companies, etc. REVOLT SKATEBOARD SHOP Sole Proprietor William De Souza Lobo 1.4. List the names of the business owners and the percent of ownership held by each. William De Souza Lobo (100% Owner) 131 Grove St. #2 Iowa City, IA 52246 (319)354-4683 williamC, revoltskateboardshop.com 1.5. List the business' five-digit and six-digit North American Industry Classification System (NAICS) codes or the primary and secondary Standard Industrial Codes (SIC codes)). 4511 land 451110 Sporting Goods Stores 71399 and 713990 All Other, Amusement & Recreational Industries 1.6. Will the project involve a transfer of operations or jobs from any other Iowa City or Johnson County facility or replace operations or jobs currently being provided by another Iowa City or Johnson County company? If yes, please indicate the facility(s) and/or company(s) affected. January 2002 APPLIC-1 .SDW N/A .7. What date will the project begin? October 15~ 2002 Be completed? October 31~ 2002 .8. Has any part of the project been started? If yes, please describe· A Ta~jeted Small Business loan of $25,000 has been applied for and a layout for the skateboard area has been designed. No physical part of the project has been started Section 2: Financial Contributions to the Proposed Project 2.1. What type and amount of financial assistance are you requesting from the City (for example, grant, forgivable ;oan, loan, property tax exemption, tax increment financing rebate, etc.)? Revolt Skateboard Shop is requesting a grant of $35,000 2.1a. If Community Development Block Grant Funds are being requested, please descdbe how the proposed project addresses the priorities, strategies, and goals cited in CITY STEPS 2001-2006. The project will allow the retention of one full time job and create a second job for one more full time employee. Meeting Economic Development Needs with the Strategy of Encouraging the Expansion and Retention ora Business that Pays at Least a Living Wage. Micro-Business is a Hi.qh Priority Need Level (p.99) 2.2. Explain why assistance is needed from the City, and why it cannot be oltained elsewhere. (Specific supporting documentation evidenced by cash flow statenents, income statements, etc., is requested.) If the City did not provide financial assistance, could the project proceed? Revolt was established in September 2000with minimal start up capital, at the time Revolt first opened its doors William De Souza Lobo (proprietor) was not yet a Resident of the United States and was unable to access funds from traditional lending institutions. After being in business for a year and seeing the need for a larger facility Revolt moved to it's current location (g I commercial Dr. Iowa City) in November of 200 t. Expecting an average attendance of about 250 skaters per week during the following four months, we took on the increased operating expenses trusting that winter would be typically long and cold. Rent went from $600 to $3,240 per month and utilities tripled. The short and mild winter of 2001/2002 contributed to a much lower than expected attendance to the park. These factors threw the initial projections off. January 2002 APPLIC-1 .SDW After almost a year in operation at the current location Revolt has seen a noticeabie increase in general attendance and at special events such as contests and demonstrations by professional and amateur skateboarders. We are positive that this winter season will be stronger than projected. In mid October we p/an to rebuild the skateboarding area to allow a larger group of participants to use the course at the same time. We will a/so install a spectator area with capacity for over 200 individuals. Currently the park is visited by 100 to 200 skaters per week, These figures wi//increase dramatically in the winter. Revolt has proven it's need in the community by providing a safe and supen/ised environment for skateboarders of all ages the practice year round. With the expected increased attendance along with the grant contribution from the City of Iowa City we intend to recover from our initial slump, retain one existing full time job and create a new one. 2.3. In what form is the business contribution to the project? Please explain cleal7 (for example, sale of stock, equity investments, subordinated debt, etc.). Revolt Skateboard Shop is an existing business with about $5,000 in inventory in the shop area and another $5,000 in existing obstacles in the skating space. We have requested a Targeted Sma//Business Loan of $25,000 from the Department of Economic Development of the State of/owa. 2.4. Identify all agencies or institutions involved in the project (financial and otherwise) and what their involvement is: /owa Department of Economic Development (Requested Targeted Sma//Business Loan) City of/owa City (grant request) 2.5. What type and amount of security will the assisted business provide the City? If no security is offered, an explanation must be provided. Note: as a general rule, for those businesses not publicly traded, personal guarartees are required in addition to other pledged business assets. Mortgage $. What seniority or position? Lien on $. What seniority or position? Personal guarantee $. Other $ None (if none, please explain) None, grant requested. January 2002 APPLIC-1 .SDW 2.6. Summary of Project Costs and Pro )osed Financing Sources I USE OF ~=UNDS SOURCES (Summarize All Sources From Question 2.7) Activity Cost A B C D Land acquisition $ Site preparation $ Building acquisition $ Building construction $ Building remodeling $8,000 Targeted Small Business Loan Machinery & equipment $4,000 Targeted Small Business Loan Furniture & fixtures $2,000 Targeted Small Business Loan Permanent working capital $24,500 City of Iowa City (detail:) Salaries, accounts $-13,000 City of Iowa payable City & TSB loan OtheE Insurance ;500 City of Iowa ......... City Other: Inventory $5,000 Targeted Small Business Loan Other: Advertising $3,000 Targeted 'Small Business .oan TOTAL: $60,000 $ $ $ $ 2.7. Terms of Proposed Financing Code Sour(~e (include all Amount Type(~) Rate Term sources in Question 2.6) Source A: Equity Na Na investment Source B: $25,000 TSB Loan 5% 5 years Source C: $35,000 Grant Na Na Source D: $ I Total: $60,000 {~For example: forgivable loan, direct loan, grant, equity, tax abatement, etc. January 2002 APPLIC~I .SDW 2.8. Generally a decision by the City on this application can be expected within 30 days of receipt of the application. If there is an urgent need for a more immediate decision on this application, please indicate the desired timeframe and the raason for the urgency. October 15th is the tentative start date for the remodeling of the skateboard area. We hope to finish the project by October 31"L The raasons for these dates are events priorly planned and finishing the remodeling phase before winter really kicks in. Section 3: Quality of Jobs to Be Created 3.1. How many employees are currently employed by the company worldwide (total employment including all locations, subsidiaries1 divisions, affiliates, etc.)? One Employee. 3.2. If an existing Iowa City business, how many total individuals have been employed by the company at the Iowa City faciliy during the past year? One Employee. 3.3. If awarded funds, how many new ful~time employees will you add to the pay'o, at the Iowa City facility within 12 and 24 months of the award date?The business acknowledges if it fails to create the jobs pledged below by the end of the project period and maintain them for a period of time (usually 36 months from the date of the award), it may be required to reimburse City funds for the employment shortfall, if the loan/grant was based on job creation. Full-Time: One Part-Time: 12 months 12 months Cumulative Cumulative Full-Time: One Part-Time: 24 months 24 months Cumulative Cumulative Note: Jobs created or retained using Community Development Block Grant Funds must be "held by" or "available to" Iow- or moderate-income individuals. 3.4. What is the estimated annual payroll for thenew employees resulting from this project? $18,000 annual salary 3.5. What is the starting average hourly wage rate (not including fdnge benefits) projected to be: January 2002 APPLIC-1 .SDW For the new employees? $18,000 ~eafl¥ salary For existing employees? $30,000 yearly salary For existing and new employees? 3.6. In the following table, list positions and houdy rates for each job classification to be created and retained. List of Positions and Hourly Rate for Created and Retained Positions (use additional sheets if needed) Create No. Hours Retain Position Title Per Week Hourly Rate of Pay X General Manager 40+ $15.63 X Assistant Sales Manager 40 $9.38 Note: Every applicant should provide average hourly wages for all new and existing jobs which meet or exceed the average county wage rate by industry. Ninety percent of the project positions should have a wage greater than the federal poverty wage rate for Iowa City (30% of median income for a four person household in Iowa City). Under special circumstances, consideration will be given to those companies who cannot meet this requirement. (Contact the Economic Development Coordinator at the City for current figures.) 3.7. Will any of the current employees lose their jobs if the project does not proceed? If yes, how many? Explain why: January 2002 APPLIC-1 .SDW Yes, William De Souza Lobo has been working full-time operating Revolt Skateboard Shop since September 2001. If the project does not proceed, Revolt will be forced to close it's doors because its operation is too time consuming for one person alone. 3.8. Please descdbe the types of worker safety programs that would be available for your employees. Not applicable 3.9. Does the business provide standard medical and dental insuance for full-time employees? If so, what percentage of the standard medical and dental insurance package expense does the company provide? No benefits are provided, we will possibly have coverage in the future. This depends on the success of the business. Section 4: Economic Impact 4.1. Please document how much of your operating expenditures (raw materials, supportive services, machinery, equipment, and labor) will be spent within Johnson County. About 15% will be spent outside of Johnson County to acquire inventory and the remaining 85% will be used in Johnson County 4.2. What Johnson County companies do you expect to sell to that currently buy from non-eastern Iowa companies? What 3ercentage of your sales will fall into this catejory? Not applicable 4.3. What other Johnson County companies could be considered to be your competitors? Counter Culture and The Full Kit are both skateboard shops located in Iowa City, Scheels All Sports in Coral Ridge Mall also sells skateboards. Revolt is the only indoor skateboard facility in Johnson County. 4.4. How will this project benefit the City/County? Existing Business Retention and Expansion Business Recruitment Regional Economic Growth It will benefit Johnson County and most of Eastern Iowa by continuing to provide a safe, supervised and positive environment for skateboarders to practice year-round regardless of weather conditions and away from the dangers of the streets. It provides people of all ages with an altemafive to going to bars and other unhealthy activities. It also provides a spdng board for people interested in pursuing skateboarding as a career by sponsoring aspidng skateboarders and connecting them to the skateboard industry. Currently Revolt sponsors 6 skateboarders from Iowa City, Cedar Rapids and Des Moines. Thanks to the efforts of Revolt Skateboard Shop. Edc Fletcher (13) from Cedar Rapids is currently sponsored by Expedition One Skateboards of San Diego, Ca and Krux Trucks of January 2002 APPLIC-1 .SDW Santa Cruz, Ca. Brady Parrot of Iowa City is currently sponsored by Santa Cruz Skateboards of Santa Cruz, Ca. Revolt holds 3 annual regional contests and we are planning a national level amateur skateboarding contest for 2003 which will attract contestants from ali around the country and spectators from all around the Mid-West Revolt offers reduced rates of admission to events and everyday skating to groups like Big Brothers and Big Sisters, UA ¥ and others. 4.5. How will this project grow the property tax base of Iowa City? By attracting people from most of Eastern Iowa and Western Illinois, Revolt brings added revenue to other Iowa City businesses like restaurants and other eating establishments, gas stations, supermarkets, hotels etc. 4.6 Beyond the present project, what future growth potential is there for the Iowa City operation? Possibly acquiring a building to a/Iow for the expansion of the size of the retail and skateboard area and create 2 to 5 additional jobs depending on the size of the new facility. Section 5: Environmental Impact 5.1. Please describe the energy and resource efficiency programs, waste reduction, waste exchange, and recycling programs at your Iowa City operation. Revolt currently recycles all recyclable materials from daily operations such as aluminun? glass, plastic and cardboard containers. 5.2. Do you use recycled materials in the production of any products or through the provision of any services at your facility? If so, please describe. We regularly repair and restore used skateboards and parts and give them to underprivileged kids who come to the park. 5.3. Will you be treating, transporting, storing, and disposing above ground, on or about your business premises, in tanks or otherwise, for any length of time or for any purpose: petroleum products, agricultural or other chemicals, waste oil or other liquid waste, or any other inflammable, corrosive, reactive, or explosive liquid or gas? If yes, please specify. Not applicable. 5.4. Will the Iowa City operation develop renewable energy resources or products that conserve energy? If so, please describe. Skateboards are an environmentally friendly and healthy mode of transportation. We encourage kids to carpool, ride the bus, a bicycle or if possible skate to revolt. January 2002 APPLIC-1 .SDW Section 6: Community Involvement; Compliance with Law; Repayment Agreement 6.1. Please describe your business' history of contributing to the community through volunteer work, financial contributions, or other means. If a new start-up business, please descdbe commitment to becoming involved in the community. William De Souza £obo (proprietor) has volunteered in the design and construction of the public skate park at Mercer Park and has been involved in the design of the permanent Iowa City Skate Park at Terrell Mill Park. Revolt offers reduced rates to social groups like Big Brothers & Big Sisters of Iowa City and UA ¥. 6.2. Has the business been cited or convicted for violations of any federal or state laws or regulations within the last five years (including environmertal regulations, Occupational Safety And Health laws, Fair Labor Standards, the National Labor Relations Act, the Americans With Disabilities Act)? If yes, please explain the circurmtances of the violation(s). No. 6.3. Financial assistance from the City of Iowa City requires a repayment clause in the loan agreement with the City. The repayment clause requires a prorated repayment of the financial assistance if the company does not meet its job attainment obligation and other obligations of this agreement. Is the company willing to enter into a loan agreement that contains a repayment clause? N/A Grant requested. January 2002 APPLIC-1 .SDW Section 7: Required Attachments Check off each attachment submitted. If not submitted, e~lain why, IX] Business plan (if new business) IX] Profit and loss statements (3 year historical and 2 year projeciions) [X] Balance sheets (3 year historical and 2 year projections) [ ] Letters of commitment of project funds (from banks, applicant, etc,) [ ] Description of fringe benefits provided to employees [ ] Copies of the company's quarterly Iowa "Employer's Contribution and Pa~'oll Report" for the past year and a copy of the most recent montlly payroll register [X] Map indicating the location of the project within the community IX] Cost estimates for construction, machinery/equipment, permanent working capital, and purchases. IX] Certificate of Good Standing from the Iowa Secretary of State or an author~ation to conduct business in Iowa. [ ] Certificate of Incumbency listing the current board of directors and curent officers if a corporation or a listing of the general partners if a partnership. [ ] Corporate resolution authorizing the application for City funds. [ ] Corporate signatory authorization naming an officer to execute the City application and City loan documents, if approved [ ] Other Explanation/other comments: Upon review of a submitted application, the City reserves the right to request additional information in order to assist the City with its evaluation of an application. January 2002 APPLIC-1 .SDW APPLICATION TARGETED SMALL BUSINESS FINANCIAL ASSISTANCE PROGRAM The Iowa Department of Economic Development provides loans or grants up to a maximum of $25,000 to Iowa businesses that are at least 51% owned and actively managed by minorities and/or women or persons with disabilities. THE BUSINESS MUST BE CERTiFiED AS A "TARGETED SMALL BUSINESS" BY THE STATE OF IOWA, BEFORE APPLYING FOR OR RECEIVING FUNDS UNDER THIS PROGRAM. INSTRUCTIONS: 1. Fill out application materials completely. If any questions am left unanswered or required attachments are not submitted, an explanation for the omission must be included. Only complete applications will be considered for funding. 2. Applications must either be typed or handwritten in ink. The original application must be submitted on this form to the Department of Economic Development. 3. Applications will be reviewed and evaluated on criteria such as: budget factors, business design, demonstrated need of applicant, feasibility of plan, credit worthiness, previous business experience, etc. 4. The Iowa Department of Economic Development reserves the right to request additional information for the purpose of determining eligibility and assessing this application. 5. As a part of this application, the Department of Economic Development requires two years of projected cash flow statements, profit and loss statements, and balance sheets (forms are attached). If the business applicant is an existing firm, we also require the most current three years' balance sheet and profit and loss statement and schedule C's from your federal income taxes or some other reasonable statement of business condition. Generally, funds provided under the TSBFAP program will be in the form of Iow interest loans. However, if a business can show that a grant is necessary to leverage other financing, a grant may be considered. Them are three major parts to the attached application (Personal Information, Pemonal Financial Information, Business Proposal). Each section must be filled out completely in order to be considered for funds. Applicants must submit six-month balance sheet and income statements and tax returns if existing business. NO APPLICATION WILL BE FUNDED 100% BY TSB FUNDS. Applicants must score a minimum of 60 out of a possible 100 points in order to be recommended for funding. Points are awarded based on the information contained in the application according to the following criteria: Business Plan (20 points possible) - Does the application contain significant information regarding the product or service to be offered? Has the applicant provided sufficient documentation to support/justify the cash flow assumptions, e.g. third-party documentation regarding market size, annual sales and competition? Financial Plan (20 points possible) - Does the application contain comprehensive two-year cash flow projections which show the viability of the business? Does the application provide completed personal financial information and information on other funding soumes? Financial Need (20 points possible) - The applicant's personal liquid assets and their ability or inability to secure a loan from conventional sources (i.e. bank, savings and loan, credit union, SBA). Market Plan (5 points possible) - Does the application contain sufficient information to ascertain that the applicant fully understands who the customers are and how to effectively reach them? Management Expertise (20 points possible). Does the applicant have education or work experience that is relevant to the proposed business? Does the application document previous business training or management experience? Loan Repayment (10 points possible) - Does the application document the business' ability to service its debt? Nontraditional (5 points possible) - Is the proposed business category one in which TSBs have traditionally been under-represented as owners? The appendix included at the back of this application lists the Small Business DeveloPment Centers located throughout Iowa. These centers can provide a wide range of assistance to small business operators or entrepreneurs. Each of the centers has staff trained to assist clients in the preparation of business plans, cash flow statements, and profit and loss statements. Please contact the center nearest you for help in completing the forms required for this application. Questions concerning the program as well as submission of applications should be directed to: Donna Lowery Division of Financial Assistance Iowa Department of Economic Development 200 East Grand Avenue Des Moines, IA 50309 Telephone: 515/242-4813 Questions concerning certification, as well as submission of application for certification, should be directed to: Jan Curtis Department of Inspections and Appeals Lucas State Office Building Des Moines, IA 50319 Telephone: 515/281-7250 I PERSONAL INFORMATION Name: William De Souza Lobo Social Security No:481-27-9103 Address: 131 Grove St. #2 City: Iowa City County: Johnson Zip Code: 52246 Telephone: (319)354-4683 (or where message can be left (319)358-7500 Are you a resident of iowa? Yes. Name: Social Security No: Address: City:. County:. Zip Code: Telephone:(). (or where message can be left Are you a resident of Iowa? Name: Social Security No: Address: City: County: Zip Code: Telephone:(). (orwhere message can be left (). Are you a resident of Iowa? Business Name: Revolt Skateboard Shop Social Security Number :481-27-9103 Mailing Address: 91 Commercial Dr. Iowa City, IA 52246 Street Address: 91 Commercial Dr. Iowa City, IA 52246 Years in Business: 2 Fears Current Number of Employees: Part Time: 0 Full Time: 1 BusinessContactPerson: William De Souza Lobo Phone Number: (319)358-7500 or (319)354- 4683 BACKGROUND Please list any education, training, or work experience that is related to your proposed business: 1. EDUCATION Graduated from Instituto Superior de Lenguas. Asuncion, Paraguay (Associates degree in English/Spanish Translation & interpreting). 1995. 2. TRAINING: Completed the FastTrac course from the Small Business Development center at the Pappajohn Business Administration Building of the University of Iowa. (2002) Extensive knowledge of styles and trends in the skateboard market. Attended "ASR" the Action Sports Retailer trade show in San Diego, CA. September 2001. 3. WORK EXPERIENCE (3 - 5 years) (2000-present) Owner operator of Revolt Skateboard Shop 2000 to present. 2000-2002: organized and held 6 local contest and 8 professional skateboarding demos. 2000-2001: Service Technician at American Home Patient Iowa City, IA. 2000: helped with the design of the permanent Iowa City skate park located at Terrell Mills Park. 1993-2002: designed and built numerous skate ramps and parks in South America and The United States. (Asuncion, Paraguay. Foz de Iguazu, Brazil. Curitiba, Brazil. Iowa City, Iowa) 1991-f997:6 years experience as an elementary and high school ESL Teacher. Centro Cultural Pareguayo Americano. Asincion, Paraguay. '1998-1999: Customer service representative at MC/WorldCom. 1999: co-designed and constructed the temporary skate park of Iowa City located at Mercer Park. 1995: opened "Wearhouse' the first skate shop in Asuncion, Paraguay. Did you have assistance in the preparation of this application? Yes X No If yes, Name, Address and Phone: Paul Heath, Director of SBDC S160 Pappajohn Bus. Adm., Bldg. Iowa City, IA 52242-'1000 Phone: (319)335-3742 Fax (319)353-2445 E-mail: Pau/-heath~uiowa.edu Dennis J. Naughton, Associate Director, John Pappajohn Entrepreneurial Center. Pappajohn Bus. Adm., Bldg. Iowa City, IA 52242-1000 Phone: (319)335-0053 Fax (319)353-2445 E-mail: Dennis- Naughton(~uiowa.edu Do you wish them to be notified when a decision has been reached? Yes X No If funds are awarded, do you wish for them to receive any correspondence sent to you throughout the period of the loan? Yes X No II PERSONALFINANCIALSTATEMENT A. List all current assets and liabilities. (MUST BE COMPLETED.) Current Personal Assets Cash/Checking Account(Bank University Of Iowa Community Credit Union) $2000.00 Savings Account(s) (Bank University Of Iowa Community Credit Union) $5.00 Stocks/Bonds/Securities $0.00 Accounts/Notes Receivable $0.00 Autos/Other Vehicles (Model & Yr. Lincoln TownCar 1984) $1,500.00 Real Estate Value $0.00 Other Assets: (list) Digital Video Camera and accescories $4,500.00 Personal Computer $2,500.00 Cash Register $150.00 Skate Ramps $5,000.00 Vadous Power Tools $2,000.00 Furniture $1,000.00 Audio Equipment $600.00 Bicycles $1,900.00 Memhandise at Shop $6,000,00 Total Assets: $27,155.00 Current Personal Liabilities Balance on Car $0.00 (Holder of 1st lien Balance on home $0.00 (Bank .) Credit Card liability (Company Citi Card) $3,800.00 Credit Card liability (.Company Conseco) $350.00 Credit Card liability (Company HRS) $800.00 Other loans (list)personal loan) $6,000.00 Other liabilities: (List creditor and amount.) Child Support $0.00 State Tax Liability (Personal or Business) $0.00 Federal Tax Liability (Personal or Business) $0.00 Total Liabilities: $10,950.00 Total Assets $26,755.00 Less Total Liabilities $10,950.00 = Net Worth $15,805.O0 III BUSINESS PROPOSAL A. Please provide a brief description of your project proposal. (Please limit your response to the space provided.) The plan is to re-model the park and instal/bleachers in order to increase the number of participants and spectators that can use the park at any given time, increasing the profits by 100% The re-modeling will also make Revolt a suitable venue to host a national amateur skateboarding competition that will draw competitors from across the country and spectators from all around the mid-west. By having more spectator room at events held at Revolt we will also attract advertising revenue. Advertisers will purchase billboard space in the park for I year similar to sports arenas & stadiums. The money brought in through advertisers will help offset the lower sales of the warm months. We also plan to purchase vending machines in order to provide snacks and beverages without having to operate a concession stand. Increase inventory and purchase rental equipment such as Helmets, Knee Pads, Elbow Pads, Wrist Guards and Skateboards for use at the park. Invest in local 3rint and radio ads and regional and local TV advertising to increase our client base. B. Proiect Budoet Proposal List of Project Costs (Use of Funds) Amount Purchase Real Estate & Closing Costs $0.00 Remodeling Costs $8,000.00 Machinery and Equipment $4,000.00 Furniture and Fixtures $2,000.00 Supplies $000.00 Inventory $5,000.00 Other $0.00 Start Up Costs Advertising $3,000.00 Rental Deposit $0.00 Utilities Deposits $0.00 Insurance $500.00 Professional Fees $0.00 Licenses & Permits $0.00 Other (Accounts Payable) $13,000.00 Total $35,500.00 Working Capital $24,500.00 TOTAL PROJECT COSTS $60,000.00 Sources of Funds for Proiect Business Owner's Cash Contribution $0.00 Bank Loan(s) $0.00 Other (City of Iowa City Financial Assistance Grant) $35,000.00 Other ( ) $0.00 State Financial Assistance Needed $25,000.00 TOTAL SOURCES: $60,000.00 (Should equal total project costs) Type of State Assistance Requested Loan $25,000.00 Equity Grant $0.00 (For loans, please specify desired rate of interest 5% term 5 yrs, and other special conditions requested. C. Is the applicant business at least 51% owned and actively managed by minorities, women and/or persons with disabilities? X__YES __NO Is the applicant cer[ified as a Targeted Small Business by the State of Iowa? X YES __NO D. If a loan is being requested, list security for the loan (co-signer, property, product, etc.). Be specific, including model numbers and serial numbers if applicable. Merchandise $6,000.00 Skate ramps $5,000.00 Digital Camera (Panasonic PV-DV951 $2499.95) & accessories ($2000.00) = $4,500.00 Personal Computer $2,500.00 Power tools $2000.00 Audio Equipment $600.00 Furniture $1,000.00 1984 Lincoln Town Car $1,500.00 Bicycles (Univega Alpina $700.00, Schwinn XS $400, Canondale Criteria $800) $1,900.00 Cash Register (Royal 325CX) $150.00 Total: $25,150.00 E. List of three character references: (previous employer, local business person, landlord, etc.) 1. Bob Crane Phone Number: (3'19)354-4'100 Relationship to Applicant: Apartment Landlord 2. Deborah Morris Phone Number: (515)223-0872 Relationship to Applicant: Local business person 3. Keith Hemann Phone Number: (3'1g)354-9353 Relationship to Applicant: Landlord at Revolt F. Are you able to travel to Des Moines for an interview: )[YES NO (Your response to this question will have no influence on the Department's decision to award you a loan.) I HEREBY CERTIFY THAT THE INFORMATION CONTAINED IN THIS APPLICATION IS COMPLETE AND ACCURATE TO THE BEST OF MY KNOWLEDGE. Applicant Signature: Date:September 18th 2002 A person who engages in deception and knowingly makes or causes to be made, directly or indirectly, a false statement in writing, for the purpose of procuring economic development assistance from a state agency or political subdivision, for the benefit of the person or for whom the person is acting, is guilty of a fraudulent practice in the first degree as defined in Section 714.9. A Class "C" Felon, not a habitual offender, shall be confined for no more than ten years, and in addition may be sentenced to a fine of not more than $10,000. I. DESCRIPTION OF THE BUSINESS A. Explain your current (or proposed) business. Indoor skateboard facility and retail store. B. Indicate what type of business. 1. Wholesale 4. Manufacturing 2. Retail X~ 5. Construction 3. Service ~X 6. Other, (explain) C. Business Status 1. Start-up 2. Existing __X 3. Take-over of Existing D. When will (did) your business open? E. Business Form 1. Sole Proprietorship ~X 3. Subchapter 2. Partnership 4. Corporation F. If Partnership, Subchapter S, or Corporation, have formal arrangements been made? N/A If not, when will they be completed? N/A G. What type of experience do you have in this business? I have worked in and around the skateboard industry for over 8 years. I have been operating Revolt for 2 years. I have 6 years experience as an ESL teacher working with kids ages 6 through 18. H. What are normal or proposed business hours? 'l:OOpm to 9:30pm 7 days a week. II. FOR A NEW/EXPANDING BUSINESS A. What will be special or unique about your business? Will you offer a new product or service? Revolt is the only "skateboard only" indoor facility in Iowa. Revolt offers a positive and safe environment for young people to practice and improve their skateboard abilities. B. Have you spoken to others in this kind of business? What was their response? The response from others in this industry has been very positive. Skateboard Companies such as Santa Cruz, Black Label, Adio, Think, 5Boro, Alien Workshop and others have all been very enthusiastic about having a new place to visit in the Mid-West when touring. C. Have you spoken with vendors/suppliers to find out what managerial and/or technical help they will provide? If so, who are they and what will they provide. The vendors provide knowledge of new trends and products. The Revolt skate team has tested some prototype products for Krux Trucks and Santa Cruz Skateboards. I have well-established relationships with several Marketing Managers and Team Managers in the skateboard industry; they rely on Revolt for feedback and testing of new products and technologies and in return provide us with information on new products and trends in the market on a local and national level. D. Have you asked about vendor credits? Has credit been granted? If granted, what are the terms? I'm still building my credit history with my vendors. By 2003 1 hope to establish Net 30 terms with some of my vendors. E If you will be doing contract work, have you developed the terms? If so, what are they? Reference any firm contract and include it as a supporting document. III. FOR A BUSINESS TAKEOVER A. When and by whom was the business founded? N/A B Why is the owner selling? N/A C. What was the purchase price of the business? How was that price determined? N/A D. What is the trend of sales? (Upward? Downward? Stable?) If downward, please explain. N/A IV. THE MARKET A. Who will be your targeted customers? Individuals of both sexes ages 5 - 35 and parents of children 5 - 20 who skateboard. B. Where are your customers located? Why does your area need a new business like yours? All over Eastern Iowa and Western Illinois. The nearest "Indoor Skateboard Facility" is Rampage in Davenport, this facility is considerably smaller than Revolt and allows Bicycles and In-Line Skates as well as Skateboards, this leads to a lot of over-crowding and collisions. Revolt has proven its importance in the community by providing a place to skateboard year-round and especially during the cold months, usually 5 months of the year. The community also n~eds a safe, positive and supervised place for kids to skate. C. What is the present size of your market? Johnson County has a population of 37,057 people between the ages of 5 and 24. Eastern Iowa has a population of 148,490 people between the ages of 5 and 19. With the ever growing popularity and mainstream acceptance of skateboarding it is safe to say that a good percentage of the above figures are potential customers. On a national level the amount of children who skateboard has doubled from 2000 to 2002. ..M.{~rket Statistics form the International Association of Skateboard Companies (IASC), the skateboard industry's nonprofit trade association: Box 37, Goleta, California 93116; skateboardiasc.org; nosewriter@aol.com; (805) 683-5676 ph; (805) 967-7537 FAX. There are 16-million skateboarders in the U.S., and mom than twenty-million internationally (including U.S.). Skateboards and skateboard-related products from about 300 manufacturers of professional-level equipment generate 1.4-billion dollars in annual retail sales. About 100,000 professional skateboard decks and 500,000 wheels are manufactured each month. While skateboarding is primarily a street spo[t, there are currently about 800 public and private skate parks in the U.S. D. How are you going to satisfy your market? Revolt will satisfy the market by continuing to provide the best indoor skateboarding facility and shop in Iowa. Revolt has a full calendar of events like contests, Demos and autograph signings by professional and amateur skaters, video premiers and camps. E. What kinds of promotion will you use in your marketing efforts? How much will you be spending on promotion (fixed dollar figure or percent of sales)? I plan to run ads in local newspapers and magazines, local radio ads and regional television commercials. $3,000. OO will be spent on advertising every 6 months. F. How have you determined the selling price for your product or service? What is your price? Include as a supporting document if necessary. The price for admission is $8.50 for three hours (Vans Skate Parks (Detroit, Mi. Atlanta, Ga. Orlando, FL. Denver, Co. Orange County, Ca.) charge between $14.00 and $18.00 for 3 hour sessions). See the attached retail price list for memhandise. G. How much will you sell in a day, a week, a month in dollars? Will your business have seasonal sales? If so, what will be the high sales amounts and the Iow sales amounts? $5,000.00 ($3,000.00 in retail sales, $2000.00 in admissions and events) per month during the warm months and between $8,500 and $10,000.00 ($4000 in sales and $6000 in admission and events) per month during the winter. Park attendance triples in the wintertime. We estimate about $2000,00 per month will come from advertisers. H. What special advantages does your product or service offer that might justif7 higher prices? Higher prices may be justified by being the only establishment offering the possibility to skateboard year round regardless of weather conditions, however we try to maintain very competitive prices. We also offer one stop shopping for all skateboarding needs. I. Will you be offering credit terms to your customers? If so, what will they be? We currently accept personal checks and credit cards. V. COMPETITION A. Who are your five nearest competitors? List by name and location. 1. The Full Kit, Iowa City (skate shop only) 2. Counter Culture, Iowa City (skate shop only) 3. Rampage, Davenport (indoor park for bikes, in-line skates and skateboards) 4. Goodtimes, Davenport (skate shop only) 5. Public Skate Parks in Iowa City, North Liberty and Cedar Rapids (these are not really competitors because they help increase the amount of skateboarders in their respective communities and are unsupendsed. I believe that most parents feel more comfortable having their kids skateboard in a supervised environment.) B Describe your competition. The Full Kit is a skateboard shop located in down town Iowa City, it is very well stocked and has a lot of visibility around town with stickers, flyers and pdnt ads in local publications. Counter Culture is also located down town and does their share of advertising around town too. They are located upstairs in an old building. Counter Culture is considerably smaller than The Full Kit and Revolt and shares its space with a tattoo parlor. Is their business increasing, decreasing or stable? Decreasing, the initial buzz about both establishments is weadng out. Revolt predates both stores by almost a year and provides a place to skate. What are their competitive strengths and weaknesses? The strength of both stores is their down town location. Counter Culture is out of the way of pedestrian traffic, if you don't know it's there, you will probably miss it. They also have a past reputation to deal with (in 2001 Counter Culture, then The Hemp Cat, had the DEA confiscate all of their drug parephemalia) and shadng their space with a tattoo shop doesn't help them win points with parents either. The Full Kit has a large variety of shoes, boards and other merchandise, this is a strength and a weakness because it is stocked for a market several times the size of Iowa City making adequate cash flow difficult. Their location is also a strength and a weakness, the high overhead and only seasonal sa/es may make it difficult to remain in business. How will your business differ from theirs? Revolt concentrates on providing quality products and excellent customer service and we offer a place to skate all year round. If you have been in a position to observe your competitors operations, what have you learned? Know your market! My competitors opened their stores in a market that is not big enough to support more than one skateboard retailer, this is why we have a skateboard obstacle area in addition to the retail space. Study your competitors! None of my competitors took the time to study the market and the existing businesses. You should know how passionate and determined your competition is before you challenge it. C. How will your business be better than your competitor's? Revolt has an indoor skateboarding facility, we give something back to the skateboarders that suppo~ us by giving them a place to skate year round and having 3 contests per year with great prizes and giveaways. We also bring professional skaters to do demos and autograph sighings. VI. LOCATION A. In what type of area is your business located (i.e. home, downtown, rural, etc.)? Commercial Industrial area (CI1) B. Is the building owned or leased? State the terms. (Provide supporting documentation.) Leased, 2 years with option to renew. If renovations are necessary, what are they? Get quotes in writing from more than one contractor. Include quotes as supporting documents. Provide a complete list of renovation expenses. The facility will be rebuilt to accommodate more skaters and spectators. The skateboard area will be completely rebuilt and bleachers will be installed along the east wall of the building. I will do all of the construction myse/~ The materials will cost $$,000.00 and tools will cost $4,000.00 Materials List Unit Price Total 200 sheets of ~ inch plywood: $12.00 each $2,400. O0 300 2 x 6 x loft wood beams: $$.50 each $2,550.00 100 2 x 8 x loft wood beams: $9.50 each $95G00 150 4ft x 8ft sheets of tempered hardboard: $13.75 each $2,062.50 screws: $37.50 Total: $8,000.00 Tool List Nail Gun: $350.00 Compressor: $500.00 Screw Gun: $200.00 Miter Saw $700.00 C. What types of special permits or licenses will you need to operate your business? No permits are needed for the construction as none of the obstacles will be attached to the building (they are considered furniture). As a sole proprietorship I only need an fowa resale permit # and proof of insurance for the business. D. Do local zoning ordinances permit your type of business in the proposed (actual) location? If not, what are you doing to correct the situation. CI1 zoning allows for commercial recreational facilities. E. Describe the physical characteristics of your building. The skateboard area is a 6,000 square foot room with 18 foot ceilings, the shop is a 300 square foot area attached to the larger building. F. What made you choose this location for your business? Zoning, size, availability and the landlord. VII, PERSONNEL A. What are your current employee needs? in one year? In two years? Currently I am the only employee. I plan to hire one full time employee in 2003. B What skills must they have? Knowledge of skateboarding~ book keeping~ patience with kids and good organizational skills. C, Are the people you need available? Yes D. Will you have full-time or part-time employees? Full Time E How will they be compensated? (salary or hourly rate?) Salary. Full Time Sales Clerk: $18~000.00 Annual Owners Withdraw; $30, O00. OO Annual F. Will you provide fringe benefits to employees? No (3. Will you be required to train employees? Explain time and cost commitments of the business to training activities, Yes, The future employee has been volunteering during the last month in order to acquire the knowledge needed to operate the business. VIII, GENERAL CONSIDERATIONS A, What kinds of insurance needs does your business have? General Liability and skate park insurance Have they been secured? Who is your agent(s)? Yes. Genera/liability: Freeman insurance and skate park insurance: Skate Park Association of America, IX. GENERAL SUMMARY A. List at least five factors that are critical to the success of your business, 1. Keeping a busy calendar of events. 2. Continue to provide the best and most knowledgeable service in the area. 3. Keeping an updated inventory of the newest and highest quality products. 4. Maintaining the clienteles interest in skateboarding lessons during the year and a skate camp over the summer. 5. Constant maintenance of the skateboarding area, B Client statement. Use this section to clarify any questions about your business that the loan processor may have that have not been included in the general plan. PROJECTED BALANCE SHEET YEAR ONE ASSETS AMOUNT Current Assets Cash On Hand $14,633.00 Accounts Receivable $0.00 Inventory $5,000.00 Prepaid Expenses $0,00 Other $0.00 TOTAL CURRENT ASSETS $19,633.00 Fixed Assets Equipment $23,000.00 Land and Building $0.00 Less Depreciation $2,300.00 NET FIXED ASSETS $20,700.00 TOTAL ASSETS $40,333.00 LIABILITIES Current Liabilities Accounts Payable $0.00 Notes Payable - Bank $0.00 Current Portion LTD $4,745.00 TOTAL CURRENT LIABILITIES $4,745.00 Long Term Debt $15,741.00 Officer's Debt $0.00 TOTAL LIABILITIES $20,486.00 Common Stock $0.00 Paid in Capital $0.00 Retained Earnings $0.00 (Less) Treasury Stock $0.00 TOTAL NET WORTH $19,847.00 TOTAL LIABILITIES AND NET WORTH $40,333.00 PROJECTED BALANCE SHEET Year Two ASSETS AMOUNT Cash On Hand $8,969.00 Accounts Receivable $0.00 Inventory $5,000.00 Prepaid Expenses $0.00 Other $0.00 TOTAL CURRENT ASSETS $13,969.00 Fixed Assets Equipment $23,000.00 Land and Building $0.00 Less Depreciation $4,600.00 NET FIXED ASSETS $18,400.00 TOTAL ASSETS $32,369.00 LIABILITIES Current Liabilities Accounts Payable $0.00 Notes Payable - Bank $0.00 Current Portion LTD $4,987.00 Other Current Liabilities $0.00 TOTAL CURRENT LIABILITIES $4,987.00 Long Term Debt $10,754.00 Officer's Debt $0.00 TOTAL LIABILITIES $15,741.00 Common Stock $0.00 Paid in Capital $0.00 Retained Earnings $0.00 (Less) Treasury Stock $0.00 TOTAL NET WORTH $10,628.00 PROJECTED PROFIT AND LOSS STATEMENT Year Two ANNUAL Sales $117,000.00 Less: Cost of Goods Sold $6,000.00 Gross Profit $111,000.00 Operating Expenses Payroll (excluding owner's draw) $18,000.00 Payroll Taxes $2,700.00 Advertising $6,000.00 Car, Deliver, Travel $600.00 Depreciation $2,300.00 Dues and Subscriptions $0.00 Insurance $500.00 Interest $937.00 Sales Tax $5,850.00 Maintenance and Repairs $1,000.00 Professional Fees $1,200.00 Rent $39,360.00 Supplies $240.00 Telephone $1,200.00 Utilities $3,150.00 Miscellaneous Expense $1,200.00 Total Operating Expenses $84,237.00 Profit or (Loss) $26,763.00 TOTAL LIABILITIES AND NET WORTH $32,369.00 PROJECTED PROFIT AND LOSS STATEMENT Year One ANNUAL Sales $107,500.00 Less: Cost of Goods Sold $11,000.00 Gross Profit $96,500.00 Operating ExPenses Payroll (excluding owner's draw) $18,000.00 Payrolt Taxes $2,700.00 Advertising $6,000.00 Car, Deliver, Travel $600~00 Depreciation $2,300.00 Dues and Subscriptions $0.00 Insurance $500.00 Interest $1,061.00 Sales Tax $5,375.00 Maintenance and Repairs $0.00 Professional Fees $1,200.00 Rent $39,360.00 Supplies $240.00 Telephone $1,200.00 Utilities $3,300.00 Miscellaneous Expense $1,200.00 Total Operating Expenses $83,036.00 Profit or (Loss) $13,464.00 DEPARTMENT OF ECONOMIC DEVELOPMENT DISCLOSURE OF INFORMATION NOTICE TO APPLICANT Disclosure of information requested by the Department of Economic Development is voluntary. However, failure to disclose certain items of information requested may result in a delay in the processing of an application or its rejection. The primary purposes for collecting the requested information are to determine eligibility for a loan under the Targeted Small Business Finance Program (TSBFAP), to assess the creditworthiness of the applicant, to develop the most appropriate loan terms, and to provide statistical analysis. Information provided may be used outside of the Department of Economic Development for the following purposes: 1. Release to interested parties who submit requests for information under Iowa Code Chapter 22, Examination of Public Records~ 2.To provide the basis for borrower success stories in Department of Economic Development news releases. 3. Referral to employers, businesses, landlords, creditors or others to determine repayment ability. 4. Referral to a credit reporting agency. 5. Referral to a person or organization when the Department decides the referral is appropriate to assist in the collection or servicing of the loan. 6. Referral to the State Records Management facility for storage. Efforts will be made to protect the privacy of applicants and borrowers to the extent possible consistent with State law. Unless treated as confidential under State law, all information supplied to the Department of Economic Development by you or your agents in connection with your loan application may be released to interested third parties, including competitors, without your knowledge or consent under the provisions of Chapter 22, Examination of Public Records. Information submitted may be made available to the public dudng the time it is held in Department files regardless of the action taken by the Department on your application. My signature acknowledges that I have read the above, accept the conditions stated therein and have received a copy of the above Notice to Applicant regarding disclosure of information. September 18, 2002 Signature Date DEPARTMENT OF ECONOMIC DEVELOPMENT AUTHORITY FOR RELEASE OF INFORMATION AND RECORDS I have been provided with a copy of a statement advising me that certain information is required to assist the Department of Economic Development in making a determination concerning my loan application under the Department's Targeted Small Business Financial Assistance program (TSBFAP) and that execution of this form is voluntary. I hereby authorize and consent to the release of information and records bearing on my personal history; personal and business income; bank accounts; credit history; personal and business assets and liabilities; job performance; and arrests and convictions, if any, to representatives of the Department of Economic Development. The information will be used for the purpose of determining my eligibility for assistance under the TSBFP program. This authorization is valid for the length of the contract with the Iowa Department of Economic Development after my signing. Upon request, a copy of this signed statement may be furnished to a present or former employer, present or former landlord, financial institution, creditor, state or federal agency, criminal justice agency, or other person furnishing information or record. 2002, September 18~ De Souza Lobo, William DATE (Year,Mo,Day) NAME (Last, First,MI) SIGNATURE SEAL Notary Public SBDC CENTER LOCATIONS State Administrative Office 137 Lynn Avenue Ames, IA 50014 515/292-6351 ISU SBDC Iowa State University 2501 North Loop Drive Ames, IA 50010 515/296-7828 SBDC Iowa Western Community College 2700 College Road, Box 4C Council Bluffs, iA 51502 712/325-3260 University of Northern Iowa SBDC Business Building, Suite 5 Cedar Falls, iA 50614-0120 319/236-8123 Eastern Iowa SBDC Eastern Iowa Community College 314 West Second Street Davenport, iA 52801 319/336-3440 Drake University SBDC 2429 University Des Moines, IA 50311-4505 515/271-2655 Drake Business Center-SBDC 4949 Westown Parkway, Suite 195 West Des Moines, IA 50266 515/271-4154 Northeast Iowa SBDC 770 Town Clock Plaza Dubuque, IA 52001 319/588-3350 DMACC-SBDC Circle West Incubator P. O. Box 204 Audubon, IA 50025 712/563-2623 University of Iowa SBDC 108 Pappajohn Bus. Adm. Bldg. Suite S160 Iowa City, IA 52242-1000 319/335-3742 Indian Hills SBDC Indian Hills Community College 525 Grandview Avenue Ottumwa, IA 52501 515/683-5127 Western Iowa SBDC Westem Iowa Tech Community College 5001 E. Gordon Drive Box 265 Sioux City, IA 51102 712/274-6418 Iowa Lakes SBDC Iowa Lakes Community College Gateway North Shopping Center Highway 71 North Spencer, IA 51301 712/262-4213 Southwestern SBDC Southwestern Community College 1501 West Townline Street Creston, IA 50801 515/782-4161 Southeastern SBDC Southeastern Community College Drawer F West Burlington, IA 52655 319/752-2731 Ext. 103 Kirkwood SBDC Center Kirkwood Community College 2901 10th Avenue Marion, IA 52302 319/377-8256 NoAh Iowa Area SBDC North Iowa Area Community College 500 College Drive Mason City, IA 50401 515/422-4342 PROJECTED BALANCE SHEET YEAR ONE ASSETS AMOUNT Current Assets Cash On Hand $14,633.00 Accounts Receivable $0.00 Inventory $5,000.00 Prepaid Expenses $0.00 Other $0.00 TOTAL CURRENT ASSETS $19,633.00 Fixed Assets Equipment $23,000.00 Land and Building $0.00 Less Depreciation $2,300.00 NET FIXED ASSETS $20,700.00 TOTAL ASSETS $40,333.00 LIABILITIES Current Liabilities Accounts Payable $0.00 Notes Payable - Bank $0.00 Current Portion LTD $4,745.00 TOTAL CURRENT LIABILITIES $4,745.00 Long Term Debt $15,741.00 Officer's Debt $0.00 TOTAL LIABILITIES $20,486.00 Common Stock $0.00 Paid in Capital $0.00 Retained Earnings $0.00 (Less) Treasury Stock $0.00 TOTAL NET WORTH $19,847.00 TOTAL LIABILITIES AND NET WORTH $40,333.00 PROJECTED BALANCE SHEET Year TwO ASSETS AMOUNT Cash On Hand $8,969.00 Accounts Receivable $0.00 Inventory $5,000.00 Prepaid Expenses $0.00 Other $0.00 TOTAL CURRENT ASSETS $13,969.00 Fixed Assets Equipment $23,000.00 Land and Building $0.00 Less Depreciation $4,600.00 NET FIXED ASSETS $18,400.00 TOTAL ASSETS $32,369.00 LIABILiTiES Current Liabilities Accounts Payable $0.00 Notes Payable - Bank $0.00 Current Portion LTD $4,987.00 Other Current Liabilities $0.00 TOTAL CURRENT LIABILITIES $4,987.00 Long Term Debt $10,754.00 Officer's Debt $0.00 TOTAL LIABILITIES $15,741.00 Common Stock $0.00 Paid in Capital $0.00 Retained Earnings $0.00 (Less) Treasury Stock $0.00 TOTAL NET WORTH $10,628.00 TOTAL LIABILITIES AND NET WORTH $32,369.00 PROJECTED PROFIT AND LOSS STATEMENT Year One ANNUAL Sales $107,500.00 Less: Cost of Goods Sold $11,000,00 Gross Profit $96,500.00 Operatinq Expenses Payroll (excluding owner's draw) $18,000,00 Payroll Taxes $2,700.00 Advertising $6,000.00 Car, Deliver, Travel $600.00 Depreciation $2,300.00 Dues and Subscriptions $0.00 Insurance $500.00 Interest $1,061.00 Sales Tax $5,375.00 Maintenance and Repairs $0.00 Professional Fees $1,200.00 Rent $39,360.00 Supplies $240.00 Telephone $1,200.00 Utilities $3,300.00 Miscellaneous Expense $1,200.00 Total Operating Expenses $83,036.00 Profit or (Loss) $13,464.00 PROJECTED PROFIT AND LOSS STATEMENT Year Two ANNUAL Sales $117,000.00 Less: Cost of Goods Sold $6,000.00 Gross Profit $111,000.00 Operating Expenses Payroll (excluding owner's draw) $18,000.00 Payroll Taxes $2,700.00 Advertising $6,000.00 Car, Deliver, Travel $600.00 Depreciation $2,300.00 Dues and Subscriptions $0.00 Insurance $800.00 Interest $937.00 Sales Tax $5,850.00 Maintenance and Repairs $1,000.00 Professional Fees $1,200.00 Rent $39,360.00 Supplies $240.00 Telephone $1,200.00 Utilities $3,150.00 Miscellaneous Expense $1,200.00 Total Operating Expenses $84,237.00 Profit or (Loss) $26,763.00 B. Proiect Budoet Prooosal List of Proiect Costs fUse of Funds) Amount Purchase Real Estate & Closing Costs $0.00 Remodeling Costs $8,000.00 Machinery and Equipment $4,000.00 Furniture and Fixtures $2,000.00 Supplies $000.00 Inventory $5,000.00 Other $0.00 Start Up Costs Advertising $3,000.00 Rental Deposit $0.00 Utilities Deposits $0.00 Insurance $500.00 Professional Fees $0.00 Licenses & Permits $0.00 Other (Accounts Payable) $13,000.00 Total $35,500.00 Working Capital $24,500.00 TOTAL PROJECT COSTS $60,000.00 Sources of Funds for Proiect Business Owner's Cash Contribution $0.00 Bank Loan(s) $0.00 Other (City of Iowa City Financial Assistance Grant) $35,000.00 Other (.__.) $0.00 State Financial Assistance Needed $25,000.00 TOTAL SOURCES: $60,000.00 (Should equal total project costs) PERSONAL FINANCIAL STATEMENT A. List all current assets and liabilities. (MUST BE COMPLETED.) Current Personal Assets Cash/Checking Account(Bank University Of Iowa Community Credit Union) $2000.00 Savings Account(s) (Bank University Of Iowa Community Credit Union) $5.00 Stocks/Bonds/Securities $0.00 Accounts/Notes Receivable $0.00 Autos/Other Vehicles (Model & Yr. Lincoln TownCar 1984) $1,500.00 Real Estate Value $0.00 Other Assets: (list) Digital Video Camera and accescories $4,500.00 Personal Computer $2,500.00 Cash Register $150.00 Skate Ramps $5,000.00 Various Power Tools $2,000.00 Furniture $1,000.00 Audio Equipment $600.00 Bicycles $t ,900.00 Merchandise at Shop $6,000.00 Total Assets: $27,155.00 Current Personal Liabilities Balance on Car $0.00 (Holder of 1st lien .) Balance on home $0.00 · (Bank .) Credit Card liability (Company Citi Card) $3,800.00 Credit Card liability (Company Conseco) $350.00 Credit Card liability (Company HRS) $800.00 Other loans (list)personal loan) $6,000,00 Other liabilities: (List creditor and amount.) Child Support $0.00 State Tax Liability (Personal or Business) $0.00 Federal 3'~ax Liability (Personal or Business) $0.00 Total Liabilities: $10,950.00 Total Assets $26,755.00 Less TQt~'"r Liabilities $10,950.00 = Net Worth $15,805.00 RENOVATION EXPENSES Materials List Unit Price Total 200 sheets of 3~ inch plywood: $12. O0 each $2,400. O0 300 2 x 6 x loft wood beams: $6.50 each $2,550.00 100 2 x 8 x lOft wood beams: $9.50 each $950.00 150 4fl x 8ft sheets of tempered hardboard: $13. 75 each $2,062.50 screws: $37.50 Total: $8,000.00 Tool List Nail Gun: $350.00 Compressor: $500. O0 Screw Gun: $200.00 Miter Saw $700.00 STATE OF IOWA DEPARTMENT OF REVENUE AND FINANCE RETAIL SALES TAX PERMIT ISSUED UNDER THE PROVISIONS OF SECTION 422.53 CODE OF IOWA 09-16-2(]00 1-52-018~40 DESOUZALOBO, H% LL RE Vt3LT SKATEB~3ARO 1&OS STEVENS DR IONA CITY IA 52240 Is hereby authorized to engage in and transact business as a retailer within this state at: 180S STEVENS DR IBNA CITY IA 52240 This permit not transferable and is valid until revoked or cancelled. Sec. 422.49: "It shall be unlawful for any retailer to advertise or hold out or state to the public or to any consumer, directly or indirectly, that the tax or any part thereof imposed by this division will be assumed or absorbed _ by the retailer or that it will not be considered as an element DIRECTOR OF REVENUE AND FINANCE in the price to the consumer, or if added, that it or any part thereof will be refunded," 31-012 625-0207 DISPLAY CONSPICUOUSLY AT THE PLACE OF BUSINESS FOR WHICH ISSUED State of Iowa Department of Revenue and Finance Retail Sales Tax Permit 1-52-018140 DE SOUZA LOBO,WILLIAM isentrustedtocollecttax ~rtheStateoflowaandtoengage in andtransactbusinessasaretail~ withinthis ~ateat: REVOLT SKATEBOARD SHOP 91 COMMERCIAL DR IOWA CITY IA 52246 ]:OilBfi LBR.q sT 5kBT BOEIRO PEI k "rO#B CTTY, "rB ililli.REVDI.T.'ikaTRBDaRDSHDP.CDH 6000 8QUBRB FOOT ]:nOD011 8klTP. PIRk 9~1 COHHIIRCZBI. DRZVII ZOHB CZTY, Z8 52246 (319)358-7500 SCHEDULE C I Profit or Loss From Business OMB No, 1545.0074 (Form 1040) I (Sole Proprietorship) ~(~0 I~ Partnerahipa, joint ventures, otc., must file Form 1065 or Form 1065- 8. A[taohment Intefn~lRavenueService ~;9~1 ~ AttachtoFormlO4OorForm1041. · SeelnabuatlonaforSchedule~ {Forml040), SequenceNo. 09 Name of pmp~etor Social security number (SSN) WILLIAM DE SOOZA LOHO 481-27-9103 A Principal business or profession, Inc~uding product or service (see page C- 1 o f the instructions) B Enter code from pagse C-? & 8 SKATE HOARDS : RETAZL SALES ~1 713900 I C Businessname. lfnoeeparatebusthessname, leaveblank. O EmployerIDnumber (EIN),lfany REVOLT SKATEBOARD SHOP E Busthessaddress(inc~udingsuiteorroomno.) · 1805 STEVENS DRIVE City, townorpostofflce, state, andZlPcode IOWA CITY· IA 52240 G Did you 'matenally partic,pate' ,n the o p eratJ~hts"~h ~t~n ~0~.'~o,' ~.~i~ r hmit on losses ...... ~JY No " ' : I Gross receipts or sales. Caution. If this in c o m ;:'~ o r ts d'~%~<~ ~ Fo ~'~:~!W- 2 and the' ~{~u to ry emp oyee" box on that form was checked, see psge C- 2 and check here ........... · [] 9,789. 2 Returns and allowances .......................... 3 Subtract line 2 from line 1 .......................... 4 Cost of goods sold (from line 42 on page 2) ..................... 5 Gros~ proflL Subtract line 4 from line 3 ...................... 9 · 6 Other income, including Federal and state c .... 7 Grose Income. Add lines 5 end 6 I,- 9·789. 8 ,~vertising ....... g plans . 9 Bed debts from sslesor 20 Rent or lease (see p~ge C- 4): services(seepageC-3) . a Vehicies, machine~,andequipment 10 Carsnd t~uckexpenses b Otherbusinessproperty. (see pageC- 3) ...... 11 Commissionsand fees 22 Supplies (not included in Part ill) . 12 Depletion ....... 23 Taxes and licenses ..... 13 Depreciation and section 179 expense deduction (notincluded in part III) (see page C- 3) . 14 Employee benetit programs (other than on line 19) . 16 interest: 24b (see pg C- 5) 2 5 a Mortgage (paid to banks, etc.) d Subtractline24c fromline24b . . 2 5. b Other ........ 1 17 Legal and professional 26 Wages (less em ployment credits) . services ....... 27 Other expenses (from line 48 on 18 759. 28 Totale]q~enseebeforeexpensesfor businessuss¢ lumns ...... · 7,913. 29 Ten tatJve profit (loss). Subtract line 28 from line 7 ........ 1, 8 30 Expenses for bus, ness use of your home. Attach r ...... 31 Net profit or (loss). Subtract line 30 from line 29. I If a p milt, enter on Form 1~10, line 12, and also on Schedule SE, line 2 (statu to %' em pioyees, / see page C- 5). Estates and trusts, enter on Form 1041, fine 3. ~ 1 · 8'7 6 * · If a loss, you must go to line 32. 32 If you have aloes, check the box that describesyour investment in this activity (see page C- 5). · Ifyouchecked32a, enterthelossonForm1040, Ilne12, sndalseonS~hft~leSE, Ilno2 t 32a ~]Allinve~tmgntisatrisk. (statuthly employees, see page C- 5). Estates and trusts, enter on Form 1(~{, t~he 3. . 32b I I Some Invfl%Iment is not at · If you checked 32b you must attach Form 6198. KBA l~ I~:p~'~ IledueUon ~t Nc, tiao ~e F<,rm 1~ n.~tru, et~o~. Schedule C (Form 1040) 2000 Schedu~C(Fonnlo40}2000 WILLIAM DE SOUZA LOBO &81-27-9103 Pa~e2 I~iii~ Cost of Goods Sold 33 Method (s) used to value closing inventory: a r-lcost b E~] Lower of cost or market C ~'~] Other (attach explanation ) 34 Was there any change in determining quantities, costs, or valuations between opening and closing inventory? If 'Yes,' attach explanation ................................ E~Ye$ E~No 35 Inventop/at beginning ot year. If different from last year's closing inventory, attach explanation 36 Pumhases less cost of{terns withd fawn for persone. I use ................. 37 Costo labor Donotincludean amounts aide.If 38 Materials and supplies ~i~ii~: 40 Add lines35 through 39 ........................... 41 Inventoryat end ol year ........................... 42 Cost of ~oods ~old. Subtract line, line4 [:i~ii~l Information on Your Vehicle. (~isp~nlyif~a~aimin~rortr~xpensesonline lOandarenotrequiredtofile For for 43 Whendidyoupaceyourvehc. nservce ot~A~ine..~.~tp(~iits? ('i~,~h, cf~.~ve~r~ · 44 OI the total number ot miles you d rove you r vehicle during 2000, enter the number of miles you used your vehicle for: ~ Bu~/ne.~s b Commuang ¢ Other 4~ Do you (or your spouse) have another vehicle available tot personal use? ................... E:]Yes E~] No 46 Was you r vehicle available fo r use d ~i~0 uty h~UL~:~ .... If'YesI Istheevidei3cewrltten? ..~.oxw:~.:..¥. . . I~::i~it Other Ex.rises. U~below bu~n~expen~ notinclud~ on lin~8- ~or line~. TELEPHONE A 6 8. CELLUL~ PHONE 271. 48 Total other expen~.e$. Enter here and on 7 5 9. 'I · Partnerships,joictYenfuree, etc.,muetflleForm1065orForm1005...'°u"r'u"nemrsn'pt I ~)01 Oepar;mem of Ih e Treasur ! Attachment Internat Revenue Service ~99~ · Attach to Form 1040 Or Form 1041. · See Instructions for Schedule C {Form 1040)., Sequence No, 09 Name ofp rop rietor Social security number (SSN) WILLIAM DE SOUZA LOBe .481.-27-910~ A Pdncipal business or profeseJon, including product or service (see page C- 1 of the instructions) B Enter code from pages C- 7 & 8 SKATEBOARDS : PRODUCT · 713900 I C 8esinessname. Ifnoseparatebusinesename, leaveblank. D EmployerlDnumber(E[N),lfany REVOLT SKATEBOARD SHOP E Businessaddress(includingsuiteorroomno.)l' 91 COMMERCIAL DRIVE City, townorpostoffice, state, andZIPcode IOWA CITY, IA 5224~ F Accounling method: (1) L~J Cash !~t~ AC~al i (~)L.~i,Qt~(~pecJfy)" · G Didy~u"materia~ypartjcip~te"inthe~perati~fthisbusine~s(juring2~1~l~~N~"~ge~2f~r~imit~n~sses No H If you started or acquired this business d urth~ 2001, check here . . L: ...... Ipartll Income ' :: ' '"' ' ' ' ' I Gress receipta or sales. Caution. If this income ~ ~por[ed t~ ~d ~n Form W- 2 and the"Statutory employes" box on that form was checked, see page C- 2 and check here ........... · [_.J 2 Returnsand aflowances .......................... 2 3 Subtractline2fromline I ....................... 3..2 ~ 96'7 · 4 Cost of goods sold (from line 42 on page 2) ..................... 5 Grossproflt. Subt~'actline4fromline3 ...................... '~2 t 96? · 6 Otherinceme, including Federaland stategasolineorfueltaxcreditorrefuDd (Se~pageC?3). '.: ..... 7 Gross income. Addlthes5and6 i . ;! . . . , .· 22~ 967. 8 Advertising ....... ~rofit- shadng plans . 19 9 Bad debts from sales or 20 Rent or lease (see page C- 4): services(seepageC-3) . a Vehicles, machine~,andequipment 20a 10 Carandtruckexpenses b Otherbusinessproperty. ~.2; 800. (see page C- 3) ...... 21 Repairs and maintenance tl Commissions and fees 22 Supplies (not included in par[ III) 2 7 ~ 15 5. t2 Depletion ....... 23 Taxes and licenses ..... 23 1 ~ 1~' 8 . t3 Depreciation and section 179 expense deduction (not included 24a in Part Ill) (see page C- 3). 14 Employee benefit programs : (other than on line 1 g). : , t5 Insurance (other than health ). 411 . ible amount t6 Interest: 24b (see pg a Mortgage (paid to banks, etc.) d Subtractline24c from[the 24b , b Other ...... 6 3 2 25 Utilities ........ 25 2 ~ 8 5 9. 17 Legal and professional 26 Wages (less amp toyment credits) servises ....... 27 Other expenses (from line 48 on 18 28 Total expenses before exl ...... ~' 28 5 0 9 8 9 29 Tentative profit (less). Subtract line 28 from line 7 : 30 Expensesforbusinessuseofyourhome. Attach Fo~ 8829 . ; . , . ........ 30 31 Net profit or (loss). Subtract line 30 from fine 2g. · ifa profit, enter on Form 1040, line 12, and also on Schedule SE, line 2 (statutory employees, see page C- 5). Estates and trusts, enter on Form 1041, line 3. · If a loss, you must go to line 32. 32 If you have a loss, check the box ~at describes your investment in this activity {see page C- 6). · Ifyouchecked32a, entarthelossonForm1040,1ine12, andalsoonScheduleSE, line2 t 32a [X~Allinvestmentisatrisk. (statuto~,employees, seepageC. 5),Estatesandtrusts, enteronForm1041,fine3. 32b L_J Some investment is not · If you checked 32b~ you must attach Form 6198. at risk. KBA For Paperwork Reduction Act Notice, see Form t040 Instructions. Schedule C (Form 1040) 2001 Sch C- 1040 (2001) FDC- t V 1.9 Form So[twereCopyrlgh{ 1996 - 2001 H&R Slock Tax Services, ~' ~;?:::,,~ CI~ & NATION RevoR off~ an ind~r skate haven honored ~e~'.~ Ad~r(~ser £ka[eboarders create art on wheels I MONTHLY CASH FLOW PROJECTION I 4AME OF BUSINESS: OWNER: Nilliam De Souza Lobe PREPARED BY: ! DATE: September 8, 2002 Revolt Skateboard Shop Estimate(J 1 2 3 4 5 6 7 8 9 10 11 12 ESTIMATED (EAR MONTH tar~-Up Pc November December ~anua~ February March April May June luly ~,ugust September- October TOTAL I. CASH ON HAND (beg. of month) -1300( 4700( 2497~ 24953 24931 24759 24587 22515 1744: 16796 16149 15652 1515.~ !. CASH RECEIPTS (a) Cash Sa[es 900C 950( 9500 9500 9500 750( 750C 9000 9000 9000 9006 950( 10760( (b) CollecSon form Cmclit Accounts (c) Loan or Other Cash Injection (Specify) 600OC 6C00( L TOTAL CASH RECEIPTS 6000C 900( 950( 9500 9500 9500 750{3 750( ~O00 9000 9000 9006 950( 16750( I. TOTAL CASH AVAIl-ABLE 4700( 5600( 3447~ 34453 34431 34259 32087 3001 [ 26443 25796 25149 24652 2465.~ 42941 ~. CASH PAID OUT (at Purchases (Merchar~ise} 500( 500 5C0 500 506 50( 50( 500 500 500 50{3 100( 1 (b) G~oss Wages (Excludes wi~hdrawa[e) 150C 1500 1500 1500 1500 150( 150( 1500 1500 1500 150{3 150( 1800~i (c) Payroll Expenses (Taxes, etc ) 225 225 225 225 225 225 22.' 225 225 225 225 22~ 2700 Company Name Income Statement Projections Utilities 330C 3150 3150 Insurance 50C 500 500 Sales Taxes 537~ 5850 6000 MONTHL_Y CASH FLOW PROJECTION I ~ IWilliam De Souza Lobo PREPARED BY: DATE: September 8, 2002 3WNER: ~ o; ~us~REss: ---~ I I -- Revolt Skateboard Shop 13 14 15 16 17 18 19 20 21 22 23 24 ESTIMATE[ November December January February March April Ma~' June July [August Seplember O~tober TOTAL I. CASH ON HAND (be~. of month) 14633; 11061 1198[ 12917 13845 14623 14451 11271 10636 998~ 9488 8991 CASH RECEIPTS (a) Cash Sa~es 1050( 1050( 1050C 1050(3 10500 - 9500 9500 900( 900C 900[ 9(300 9500 117be9 (b) Collection form C~edit Accounts (c) Loan or Other Cash Injection (Specify) I. TOTAL CASH RECEIPTS 1050( 1050( 1050[ 1050(3 10500 9500 9500 9Q~( 900[ ~ 90~3 950~ 1179~1 t. TOTAL CASH AVAILABLE 25133 2156~ 2248.c 23417 24345 24123 23951 20271 1~63; 1898.~ 18488 18491 260894 CASH PAID OUT (a) Purchases (Merchandise) 500 50( 50~ 50(] 500 500 500 50( 50C 50[ 50~ 500 (b) Gross Wages (Excludes withdrawals) 1500 150( 150( 150~ 1500 1500 1500 1500 150( 150¢ 150(3 1500 18(1~3R (c) Payroll Expenses (Taxes, etc.) 225 22~ 225 225 225 225 225 221 22=~ 225 ~25 225 270R (d) Octside Services (e) Supplies (Office & Operabng) 20: 2( 2[ 2(3 20 20 20 2[ 2~ 29 20 20 MONTHLY CASH FLOW PROJECTION I I I NAME OF BUSINESS: DWNER: William De Souza Lobo PREPARED BY: DATE: September 8, 2002 Revolt Skateboard Shop 25 26 27 28 ! 29 30 31 32 33 34 35 36 ESTIMATE[ YEAR MONTH November ~ecember Januar~ February ~larch ~pril May June Jul), ~ugust September ~ :)ctober TOTAL t. CASH ON HAND (beg. of month) 8969 4897 5800 6703 795( 8734 8562 5390 5218 5196 4691 4677 2. CASH RECEIPTS (a) Cash Sales 10500 11000 11000 11000 '1050( 950¢ 950(~ 9500 9500 9000 950( 950¢ 12000£ (b) Collection form Credit Accounts (c) Loan or Other Cash Injection (Specify) (v) Resen, e and/or Escrow (Specify) (w) Owner's W'~thdrawal 250( 2500 2500 2500 2500 250( 250C 2500 2500 2500 2500 250[ 3000( 6. TO'rAL CASH PAID OUT 1457,~ 10097 10097 9747 9722 967~ 12672 9672 9522 9497 9522 952~ 12431x lail Sp. ace& Semice Heetiny Summary Ia s k Fo rc e September :L:L, 2002 · :L2:30- 4:30 pm Coralville Public Library · :L40:L 5th St, Task Force Members Present Dick Gibson, chair Judy Hopping John Balmer Philip Jones Matt Blizek Richard Klausner Paul Bobek Larry Omann Bob Carpenter John Robertson John-Paul Chaisson-Cardenas Daniel Schaapveld Connie Champion Art Schut Bill Dorst Richard Sills Sara Epstein John Stratton Cathy Fitzmaurice-Hill Bob Thompson Carolyn Gross Nell Trott Paul Hoffey Dorothy Whiston Brenda Hollingsworth J. Patrick White Resource Group Attending Barry Bedford Lonny Pulkabek Barbara Bigelow Jean Schultz Pat Harney David Shorr Mike Lehman Brett Sobaski Kara Logsden Mike Sullivan Maria Madison Carol Thompson John Neff Dave Wagner Terrance Neuzil PO Winkelhake Welcome and [ntroductions Dick Gibson, Chair, welcomed the group and thanked everyone for coming. Task Force members present for the first time were introduced. The agenda for the day was accepted. Gaining the Public Perspective: Survey Development Jim Addy, SPPG staff, provided a draf~ of the public survey that was developed from Task Force input and other activities to date. Addy offered an overview of the survey process and led discussion of the survey components and content. A mail survey will be conducted of 2,000 randomly-selected Johnson County residents. The Johnson County registered voter list will be used as the most current, complete, and broadest database of names. The voter registration file includes an address for the individual's residence which provides a larger frame of reference. The process will include a three-mailing standard to ensure the desired response rate. An initial postcard will be sent explaining the effort and asking people to be watching for the survey. The survey i~self will be sent in late September, with a reminder postcard to be sent out two weeks later. Discussion of the survey process followed. Questions were raised about whether the voter file provided the best set of addresses from which to select the sample. There was concern that using the voter list would result in under-representation of minority populations and individuals in the county that are new or non-documented. Language considerations were also raised. The voter list also excludes convicted felons. It was also noted that the majority of students are not registered to vote in 3ohnson County. Addy pointed out that whatever sample method was decided upon, there would be a segment of the population missing. Suggested sources of a sample included the utility list, other address vendors, and random address selection. Each of these options also has drawbacks. To choose the best sample, the Task Force will need to determine whose opinions it seeks to gather. Then the best approach for reaching that group can be identified. The survey is designed to both gather information and give information that will allow respondents to understand and answer the questions. It was noted that one reason to target voters is they are the most actively engaged in community activity, and are the ones most likely to vote or react on the issue in a public discussion or election. The survey results will be only one element of information that can be used as a guide as the Task Force makes its recommendations. It was made clear that using the voter file as a sample does not imply any expectation for the Task Force to suggest these or other issues be brought before the voters in the future. Gibson encouraged the Task Force to focus on its charge. He commented that voters ultimately control our systems - voters are one group whose views the Task Force should make an effort understand. He added that information can also come from different venues - focus groups or separate surveys. The data can be kept separate, but will allow us to reach the various segments of the population. In the random selection of the sample, Addy will use techniques to ensure the distribution is accurate and proportional to the county's population distribution. SPPG will mail approximately 2,200 surveys to compensate for an expectation of some bad addresses. The goal is to get a 25% return or 500 surveys. The pre-survey mailing will include information in other languages with a number to call to obtain a copy of the survey in a different language. It was agreed that the perspective of immigrant/refugee/non-English speakers would be better addressed through a focus group format. A second focus group of students will also be conducted by SPPG to secure student views on the issues. Chaisson-Cardenas will work with SPPG staff to arrange a focus group for under-represented minority populations. Blizek will assist staff with a student focus group or survey. Addy explained the survey is comprised of questions based on conversations and input from Task Force members, focus groups, and data collected from various entities and experts. Addy asked for comments from Task Force members on the survey components and the instrument. Gibson reminded Task Force members to focus on the policy issues related to the survey and not focus on re-writing the survey. The survey is to be used for guidance by the Task Force and by the Board of Supervisors to measure the Task Force successes on addressing the issue. 3ail Space & Services Task Force page 2 September 11, 2002 Comments on the draft survey are to be sent to Addy by September 19. Comments should include specific suggestions on content and process, as well as to address questions regarding the facts presented in the survey. SPPG staff will take the group's comments into consideration and consider the reliability of the instrument and findings in editing the survey instrument. Addy will compare alternative sources for the sample to determine the best and broadest sample for this purpose. The Task Force will be informed of these findings and the decision on which address source will be used. Focus groups will be conducted with under-represented populations and students. The revised survey will be provided to Task Force members prior to its dissemination to the sample so members are aware of the content of the instrument and survey time flame. Gibson asked SPPG to put together a document that outlines the different activities and components of the process prior to the October Task Force meeting. County Campus Concept Mike Sullivan, Executive Administrator for the Board of Supervisors, was asked to update the Task Force regarding the concept of the county campus as well as any impact this may have on the Jail Space & Services Task Force activities. Sullivan distributed a handout and encouraged Task Force members to contact him with additional questions and for information in the process. Sullivan's handout illustrated the concepts and model that is being discussed. Sullivan discussed the design, cost estimates, and status of the process. This is a process separate from the Jail Task Force, but it is important for the information to be shared. Jail Tour Follow-up: ]~nformation and Discussion · Sheriff Bob Carpenter · Jail Administrator Dave Wagner Task Force members were recently given the opportunity to tour the Johnson County Jail. Time is allowed to discuss any questions Task Force members had as a result of the tour and the jail space and services issue. Q. Ts the first floor fully occupied by office space? A. This space is fully occupied by the Sheriff's office and other administrative functions. Q. Has an engineering report been created recently? A. The footings that were used to build the current facility were downgraded - it is not possible to add stories to the building. Carpenter was told by the architect who built the current jail it would not be cost-effective to add to the current facility. Q. ]'s there not enough land to allow expansion out rather than up? A. The University has indicated it was not interested in giving up any of its property. The county has looked into several ways of expanding the facility, but cost-effectiveness is the issue. Tt was also indicated adding up (if possible) would cost more for staffing. Q. Is the biggest crunch with those who are needing maximum security? A. At least some of the current cell blocks could be reconfigured as maximum security sites, but that limits the space to house those who need less secure measures. With remodeling, another problem might be created. If the county did look at reconstructing the jail Jail Space & Services Task Force page 3 September 11, 2002 cells, it would then have to meet the new jail regulations which may decrease the number of inmates allowed. A similar problem occurred in the past and since this building opened six months prior to the new rules being implemented, Johnson County was able to double bunk inmates. This took away one-person ceils, but actually doubled the capacity. However, the kitchen and office capacity was created for a lower number than the actual number of inmates currently being housed. Those functions are set up for 46 persons and the jail is now housing 90 inmates. If the county did some reconstructing, it might lose the option of housing 96 inmates and might be limited to the 46-person unit. This would depend on the jail inspector. The state inspector has ultimate authority. The reality is the jail does not have room. It is affecting the jail and the sheriff's department as well. Pat White provided history of the proposed jail that was built in :1976. The existing jail site is a good example of cooperation. The University recognized the need for the jail and was instrumental in assisting the county in the jail development. The University has said it has plans for the block adjacent to the jail. Tf the University would be persuaded to change those plans, the county would have the option to come up with a solution to that location. When the existing jail was built, the county assumed it had a 40-year solution, but crime growth and population growth exceeded the expectation. The project was scaled back in square footage to keep the costs down at the time. This was a mistake that, hopefully, will not be repeated and the county will develop a solution to meet the needs for the future. Tt may be possible to put beams on the side of the building and build up - however this is functionally less efficient and construction costs would be very expensive. The county might be best served in starting over in addressing the need. Looking Closer at the Data with 3ohn Neff and Panel · Richard Klausner, Public Defender · Richard Sills, Department of Corrections · Dave Wagner, Jail Administrator · J. Patrick White, County Attorney Neff indicated a copy of the report Who Is in The Johnson County.la~~ and Why Are They There?was previously sent to Task Force and Resource Group members, and the data are fundamental to the work of the Task Force. Neff provided information on data analysis, and the knowledge and experience of the panel will add to the understanding of the meaning of the data. Neff provided an analysis and summary of the data. Copies of the report and data charts were disseminated and reviewed. Following Neffs presentation, each of the panel members was given an opportunity to provide comments. Klausner provided a general overview of who is in the jail. On Wednesday, August :15, 2002, the list of jail occupants was used to provide a snapshot of who is in the jail on a selected random day. A copy of the report on the August 15th jail make-up was provided. Klausner asked for group questions and encouraged comments. Sills provided more detail on the snapshot of the Johnson County Jail on Wednesday, August 15, 2002. On that day, there were 103 inmates. The inmates were divided into groups based on their offense. An overview and percentages/data were provided for Task Force member review. Pat White commented that they try to avoid a non-appearance because it slows the process down and it is disruptive for the individual. The population problem arises in young males. Jail Space & Services Task Force page q September 11, 2002 However, the population percentage of women is increasing. It may have been deceiving the day Task Force members toured the jail based on the dates chosen and the time of day. The numbers provided to the Task Force may not be reflective of the jail situation you saw during the jail tour. County jail officials have very little latitude as far as who they handle in the jail. The county is required to house all people in .]ohnson County that are brought in with a charge. If individuals are arrested for public intoxication and are cooperative, they can be released without posting bond if they have someone to come get them. There are others with whom this option is not available because of their charges. Q. In the report on Alleviating Jail Overcrowding, you mentioned a case analysis - can you expand? A. Sills reported this is not just a jail problem - this is a systems problem. One way to resolve the problem is to evaluate the way we do business. Q. What do you feel the problems in the system might be? A. Sills added the solutions mentioned in the monograph could be applied in Johnson County. We could eliminate some of the problems by looking at ways to improve the system. Q. Pre-trial detainees by offense type - is there any way to speed up their stay? A. The rules are pretty simple. The individuals are brought before a judge for an initial appearance. If a person is being held for another state, we are limited by the rules of the state they reside in. We usually have to set a bond and the process goes into litigation - a hearing after 30 days and 90 days. If a person waives extradition, we will hold them about ten days. ~'f it is a state bordering Iowa, the process is much quicker. Q. Why are homeless persons listed as a category since they are not in jail because they are homeless, but rather because they were charged with an offense? A. They must be charged with an offense. Sometimes homeless individuals are determined to be of greater risk of flight because they have no ties to the area. Many students are non- resident by definition - this does not apply to them. Q. Please describe the criteria used determine pre-trial release. A. There is a pre-trial interviewing scale and individuals are given points based on their history - residence, prior record, employment, etc. The threat they pose to the community is also a consideration. Q. Who pays for people we are housing elsewhere? A. _]ohnson County. Q. Funding for colleges and universities is decreasing and money to jails and prisons (the justice system) is increasing. ]If a new jail is built, what constraints will this have on the rest of the system (mental health, substance abuse, and related issues)? My fear is if we build a jail, we will fill it. A. Neff has additional data on effects of minority populations which will be shared with the group at a later date. Q. What happens when we take prisoners to Linn County? A. Wagner reported the people that require maximum security are sent based on the number of beds available in 3ohnson County. Jail staff decide each day after court hearings Jail Space & Services Task Force page 5 September 11, 2002 who will be transported based on their future court dates. They are sent to Linn County in uniform, and 3ohnson County is responsible for transporting these individuals to and from for court hearings. The cost to the county is $10 per day per inmate for transportation. The cost of housing inmates in Linn County for August was $43,000, which did not include transportation costs. The number of those transported continues to increase, and the costs and numbers have increased dramatically from one year ago. Q. How has the increase in women inmates affected the jail? A. There is an eight-cell block for females. If there are more than eight persons, they spill over into another four-person cell block. Q. Do you view the mandatory sentencing laws as contributing, to the load? A. Yes. Mandatory sentencing with the legislature is a factor but has more of an impact on the prison system rather than the jail system. Q. Is _lohnson County more aggressive in charges? A. Yes, especially with OW! charges and domestic abuse. Law enforcement has shared the feeling that people driving under the influence are a threat to society. T am not sure about how aggressive the police force is with public intoxication. ! believe people arrested for public intoxication usually are charged as a result of their alcohol level and the harm they were posing to themselves and others. People who are arrested for public intoxication do not belong in the jail. They need a detoxification center where they will receive health care and supervision. Many times people will do things other than being drunk but they are ultimately charged with public intoxication. They are charged with public intoxication because it is a simpler charge. The city has a responsibilib/to deal with these individuals to protect them and others. Q. Realizing the facility is full, do you make certain accommodations for the weekends, or are you allowed to go beyond the limits for that time period? A. We are allowed a twelve-hour gap where we can give a person a mattress and put them on the floor. After that period, we are required to meet the guidelines. Q. How did the city jail closing affect you? A. As soon as we opened the jail, they closed theirs. Q. Is there any legal reason that would cause problems with sending people to a detoxification center? A. There is nowhere to take them right now other than the hospital. There is no capacity right now. Do you have an average for the number of folks that are allowed to be signed out on a given night or those that are released the next morning? A. Wagner anticipates a couple persons a night are able to be signed out, but this will require more research. Are there repeated delays with the system - is this a problem? A. l'n the previous review of jail statistics for a period of two months, we did not identify in that time frame any processes we thought should be moving faster than they were. We found valuable reasons for delays in the process. Every case is unique. Towa has increased some of the penalties, which has had an impact as well. Jail Space & Services Task Force page 6 September ~.1, 2002 Public perception seems to be that the reason the jail is overcrowded is an overaggressive police force. This is an area that requires public education. Tt is important the public has a true picture of the jail system and those that are served. Q. Can you provide more information on electronic monitoring? A. The electronic monitoring started as an alternative to the jail system. On first time offenses with OW][, the persons are allowed to be housed at a site. Tt is similar to a work release program where an individual is monitored and allowed to go to work and then is under house arrest during non-work hours. Looking Ahead Staff asked if there are gaps remaining in the Resource Group, Task Force members should suggest those names to SPPG staff for follow up. Suggestions for future meeting items were discussed. McKeen noted there was a suggestion to hold a small group field trip to another county that has successfully solved a jail space problem. A decision will be made at the October meeting whether this is something to pursue. Other issues for the October meeting include: · Alternatives to Jails - Staff will work to identify appropriate resources on this information. The district associate judges were suggested. · Budget and cost issues - ,leff Horne will be asked to present and discuss issues with the Task Force. · Brief discussion on the progress of the survey and additional outreach activities. Tt was suggested at some point there may be value in hearing from people who have spent time in the jail system, lit would be important to first determine what could and needs to be learned from these individuals. Services, concerns, recividism, and the impact of the jail on their lives were suggested. Klausner offered to find some individuals who served from 5-45 days. A determination will be made at a later date whether to pursue this activity. Thompson would like to see a roster from the jail for everyone in pre-trial or who was sentenced in the past 30 days. Carpenter offered to make this available for Thompson. Thompson will digest this information and will provide a summary of the report with input from Carpenter. Names will be removed, For the November meeting, the agenda might focus on other counties who have faced similar problems to look at ways they may have approached solutions. Critique of the Meeting and Adjournment · We need more minority representation. · Very helpful and we need the background. · Very interesting. · The problem at the jail is bigger than the overnight intoxication arrests and these meetings help provide a true picture of the problem. The meeting was adjourned at 4:30 p.m. The next Task Force meeting is scheduled for October 9, 2002 from 12:30 - 4:30 p.m. A location has not yet been determined. Jail Space & Services Task Force page 7 September 11, 2002 IPIO Fiscal Year 2002 Annual Report of Boards, Commissions, and Committees CITY OF IOWA CITY City Manager's Office 356-5010 www.icgov.org TABLE OF CONTENTS STAFF CONTACTS ............................................................................................................ 1 ADJUSTMENT, BOARD OF ................................................................................................ 2 AIRPORT COMMISSION .................................................................................................... 4 AIRPORT ZONING BOARD OF ADJUSTMENT ................................................................. 5 AIRPORT ZONING COMMISSION ..................................................................................... 6 ANIMAL CONTROL ADVISORY BOARD ........................................................................... 7 APPEALS, BOARD OF ..................................'. .................................................................... 8 CIVIL SERVICE COMMISSION .......................................................................................... 9 HISTORIC PRESERVATION COMMISSION ....................................................................10 HOUSING AND COMMUNITY DEVELOPMENT COMMISSION ...................................... 12 HUMAN RIGHTS COMMISSION ...................................................................................... 14 LIBRARY TRUSTEES, BOARD OF .................................................................................. 17 PARKS AND RECREATION COMMISSION ..................................................................... 18 PLANNING AND ZONING COMMISSION ........................................................................ 19 POLICE CITIZENS REVIEW BOARD ............................................................................... 24 PUBLIC ART ADVISORY COMMITTEE ........................................................................... 27 REVIEW, BOARD OF ........................................................................................................ 28 SENIOR CENTER COMMISSION .................................................................................... 29 TELECOMMUNICATIONS COMMISSION ........................................................................ 31 STAFF CONTACTS Adjustment, Board of .......................................................................... Karen Howard ........................ 356-5251 Airport Commission ............................................................................ Ron O'Neil .............................. 356-5045 Airport Zoning Board of Adjustment ................................................ Ron O'Neil .............................. 356-5045 Airport Zoning Commission ...............................................................Ron O'Neil .............................. 356-5045 Animal Control Advisory Board ........................................................ Misha Goodman ..................... 356-5295 Appeals, Board of ............................................................................... Tim Hermes ............................ 356-5122 Civil Service Commission .................................................................. Sylvia Mejia ............................ 356-5026 Historic Preservation Commission ................................................... Shelley McCaffedy ................. 356-5243 Housing and Community Development Commission ..................... Steve Nasby ........................... 356-5248 Human Rights Commission ............................................................... Heather Shank ....................... 356-5022 Library Trustees, Board of ................................................................. Susan Craig ............................ 356-5200 Parks and Recreation Commission ................................................... Terry Trueblood ......................356-5110 Planning and Zoning Commission .................................................... Bob Miklo ................................ 356-5240 Police Citizens Review Board ............................................................Kellie Tuttle ............................. 356-5041 Public Art Advisory Committee ......................................................... Karin Franklin ......................... 335-5232 Review, Board of ................................................................................. Dennis Baldridge .................... 356-6066 Senior Center Commission ................................................................Linda Kopping ........................356-5225 Telecommunications Commission .................................................... Drew Shaffer .......................... 356-5046 ADJUSTMENT, BOARD OF GENERAL RESPONSIBILITIES The Board of Adjustment is empowered through Chapter 414 of the Code of Iowa and Section 14-4B of the Iowa City Code to grant special exceptions as provided in the Zoning Chapter and to hear appeals to decisions made in the enforcement of the Zoning Chapter. The Board has the authority to allow variances to the Zoning Chapter for individual properties where provisions of the Chapter impose a unique and unnecessary hardship on the property owner and where the granting of a variance is not contrary to the intent of the Zoning Chapter or to the public interest. The Board may also submit recommendations to the Planning and Zoning Commission and the City Council regarding amendments to the Zoning Chapter. The Board is a quasi-judicial body whose decisions may be appealed directly to District Court. ACCOMPLISHMENTS IN FISCAL YEAR 2002 The Board of Adjustment met 11 times during the FY2002 and made the following decisions: Special Exceptions: 17 approved, 2 denied; Appeals: 2 denied. The Board's decisions in FY01 resulted in: · Allowing the expansion of a religious institution in a Low Density Single Family Residential (RS-5) Zone at 1715 Mormon Trek Boulevard. · Approval of a special exception to permit an auto- and truck-oriented use in the Community Commercial (CC-2) Zone at 620 South Riverside Drive. · Approval of a special exception to permit a school of specialized instruction on lot 27 of the Scott-Six Industrial Park in the General Industrial (I-1) Zone. · Deniai of an appeal of a decision made by the Director Housing and Inspection Services in the enforcement of the Iowa City Zoning Ordinance to the effect that the use of a portion of properly at 319 East Washington Street as a parking lot is not a permitted use without special exception approval. · Approval of a special exception to permit dwelling units on the ground floor of an Iowa City Landmark and to reduce the required yards and to reduce the required horizontal distance between two buildings on a property in the Central Business (CB-10) Zone at 307 East College Street. · Approval of a special exception to permit a commercial recreational use in the CC-2 Zone at 1660 Sycamore Street in the Sycamore Mall. · Approval of a special exception to permit an expansion of an auto- and truck-oriented use in the CC-2 Zone at 815 S. Riverside Drive. · Approval of a special exception to reduce the parking requirement for a multi-family housing project in a Sensitive Areas Overlay Residential (OSA-5) Zone at Lot 1, Block 6 in Phase 1 of the Peninsula Neighborhood. · Approval of a special exception to reduce the rear yard in the Medium Density Single Family Residential (RS-8) Zone at 712 Ronalds Street. · Approval of a special exception to permit dwelling units above a ground floor office use in the CC-2 Zone at Lots 1 and 2 of the Eastdale Mall Addition. · Denial of a special exception to permit dwelling units above a ground floor warehouse use in the Intensive Commercial (C1-1) Zone at 729 S. Capitol Street. · Approval of a special exception to permit private off-street parking in the CB-10 Zone at 217 Iowa Avenue. · Approval of a special exception to reduce the required side yard for property in the RS-5 Zone at 417 Ferson Avenue. · Approval of a special exception to reduce the required rear yard for property in the RS-8 Zone at 928 Davenport Street. · Denial of an appeal of the City of Iowa City's interpretation and enforcement of City Code Section 14-6D- 7C(3) and 14-6D-9C(7) with regard to denial of building permits to establish or expand rooming house uses on property located at 619 Burlington Street and 403 S. Lucas Street. · Approval of a special exception to locate private, off-street parking for 721 N. Linn Street on a separate lot at 222 Ronalds Street in the RS-8 Zone. · Approval of a special exception to permit dwelling units above ground floor commercial uses and to reduce the front yard on Lots 176 and 177 on Scott Court in the Neighborhood Commercial (CN-1) Zone. · Approval of a special exception to reduce the required rear yard for property in the High Density Multi- Family (RM-44) Zone at 609 S. Dodge Street. · Approval of a special exception to permit a grocery store in the C1-1 Zone on Lots 17 and 18 in the Scott- Six Industrial Park. · Denial of a special exception to permit residential dwelling units above ground floor commercial uses in the CC-2 Zone at 522 S. Gilbert Street. · Approval of a special exception to expand a religious institution, for off-street parking on a separate lot, and to reduce the required front yard for property in the Neighborhood Conservation (RNC-12) Zone at 619 and 623 Fairchild Street. PLANS FOR FISCAL YEAR 2003 The Board will continue to consider appeals, special exceptions and variances to the Zoning Chapter as they are requested and to make recommendations to the Planning and Zoning Commission and the City Council regarding the Zoning Chapter. AIRPORT COMMISSION GENERAL RESPONSIBILITIES The Iowa City Municipal Airport Commission is a five-member commission responsible for formulating policy and directing administration of the Iowa City Municipal Airport as a public facility in accordance with local, Iowa Department of Transportation and Federal Aviation Administration regulations. The Commission was established by public referendum under Iowa Code in 1941. The Commissioners are appointed by the Mayor and approved by the City Council, with a six (6) year term of off[ce. The Airport Commission meets monthly, with additional meetings as necessary. ACCOMPLISHMENTS IN FISCAL YEAR 2002 · Completed Building K, a nine unit T-hangar building · Hosted Fly Iowa 2001, the annual airpod open house and fly-in breakfast · Received a $50,000 grant from the IDOT to use toward the renovation of Buildings B and C · Continued with plans to develop, sale or lease approximately 54 acres of Airpod property known as the Aviation Commerce Park. · Negotiated a long term Fixed Base Operator (FBO) lease · Continued work of updating the Iowa City/Johnson County Airport Zoning ordinance · Negotiated and renewed several leases. · Began Phase 1 of the Runway 07 extension project · Completed the new aboveground fuel tank site. · Removed three underground fuel storage tanks. · Began another Airport Layout Plan update. · Applied for additional IDOT funding · Updated the Minimum Standards for Commercial Aeronautical Activities PLANS FOR FISCAL YEAR 2003 · Host annual fly-in breakfast · Renovate Buildings B and C with a $ 50,000 grant from the IDOT Vertical Infrastructure Fund · Continue development of the Aviation Commerce Park · Negotiate new lease with United States Army Reserve · Negotiate new lease with Iowa City Community Schools · Negotiate new lease with Dreusicke Holdings · Develop commercial lots on Riverside Drive · Develop a five-year business strategy plan. · Complete the update the Iowa City/Johnson County Airport Zoning Ordinance · Apply for additional FAA and IDOT funding · Complete the Environmental Assessment project · Continue the Runway 07 construction project · Complete the obstruction removal project · Increase Airport revenue · Negotiate new leases for the 64 t-hangars Planned Projects The first phase of the Runway 07 extension project involves the relocation of Dane Road. Runway 07/25 will be extended approximately 800 feet to the west in order to meet the criteria for the Obstacle Free Area for both the RW25 and the RW07 ends. After the concrete is added to the RW07 end, the RW25 threshold will be relocated 1000 feet to the west of Riverside Drive. Because there is not a strong market for leasing the parcels the Aviation Commerce Park, the Commission has decided to sell or lease the 17 commercial lots. The goal of the Commission is to become self-sufficient as soon as possible. Iowa Realty has been selected to market the parcels. The Commission selected Stanley Engineering to implement the obstruction removal project. All of the obstructions addressed in the Airport Master Plan will be prioritized and as many as possible will be mitigated. Howard Green Company has been selected to conduct the Environmental Assessment for the Airport. AIRPORT ZONING BOARD OF ADJUSTMENT GENERAL RESPONSIBILITIES in accordance with Chapter 329 of the Code of iowa, the Board of Supervisors of Johnson County and the City Council of Iowa City have co-established the Johnson County-Iowa City Airport Zoning Board of Adjustment. It is the duty of this Board to hear and decide appeals where it is alleged that there has been an error in any administrative action in the enforcement of the ordinance, and to hear and decide on special exceptions that are specifically provided for in the ordinance and to authorize variances from the terms of the ordinance on appeal in specific cases. ACCOMPLISHMENTS IN FISCAL YEAR 2002 The Board did not receive any appeals, requests for exceptions or requests for variances during the 2001 - 2002 year. PLANS FOR FISCAL YEAR 2003 The Board will respond to appeals and other requests as it receives them and will make recommendations regarding the Zoning Ordinance. AIRPORT ZONING COMMISSION GENERAL RESPONSIBILITIES In accordance with Chapter 329 of the Code of Iowa, t,he Board of Supervisors of Johnson County and the City Council of Iowa City have co-established the Johnson County-Iowa City Airport Zoning Commission. It is the duty of the Commission to advise and make recommendations to the Board of Supervisors and the City Council as to the appropriate zoning requirements and other matters pertaining to the physical development of areas of the county and the city surrounding the Iowa City Municipal Airport, so as to maximize compatibility between airport uses and the uses of the adjacent land. ACCOMPLISHMENTS IN FISCAL YEAR 2002 The Commission met several times in FY 2002 to discuss the Zoning Code update. H.R. Green is the engineering firm updating the Code. The City Council and Board of Supervisors must approve it. PLANS FISCAL YEAR 2003 The Commission will complete the Zoning Code and zoning maps. ANIMAL CONTROL ADVISORY BOARD GENERAL RESPONSIBILITIES The Animal Services Advisory Board provides recommendations and advice as are required by the 28E agreement or as may be requested by the City Council or City Manager of Iowa City or the City Council or City Administrator of Coralville. ACCOMPLISHMENTS IN FISCAL YEAR 2002 · In conjunction with local eagle scouts, built a reptile enclosure to house reptiles and use for educational purposes · Researched installation of an outside drainage system for the outdoor kennel runs. Engineering division is making recommendation. · Set up new volunteer training program and volunteer ability levels program to take in more and have standardized training for all. · Initiated temperament evaluation protocol for all dogs as a pre-screening to adoption. · Had two employees attend the Pets For Live training (assists owners in maintaining their animals at home instead of turning them into the Center. · Initiated DOGS program to subsidize through a grant, dog obedience training for Iow-income dog owners and their dogs. PLANS FOR FISCAL YEAR 2003 · Install roof over outdoor kennel runs to protect dogs from adverse weather conditions · Complete installation of kennel automatic watering systems · Install guillotine door from indoor kennel to outside kennel run for safety purposes when handling vicious dogs · Work with local groups to set up a off leash dog park area in Iowa City · Complete RFP for veterinary service by next fiscal year · Complete dual licensing system with Coralville · Start limited behavioral hotline APPEALS, BOARD OF GENERAL RESPONSIBILITIES The responsibility of the Board of Appeals as set by City ordinance is to review the Building Code, the Fire Code, the Plumbing Code, the Mechanical Code, and the National Electrical Code and recommend amendments for these regulatory codes; to assist the building official in making interpretations; to hear appeals for any person that is aggrieved by a dec[sion of the building official and pass judgement on that appeal; and to consider alternate materials and methods of construction. The Board consists of seven citizens who live within the corporate limits of the City of Iowa City. ACCOMPLISHMENTS IN FISCAL YEAR 2002 · The Board heard two requests for variances from the Housing Code, of which one was granted. · The Board heard two requests for Modifications of the Building Code; both were approved. · The Board heard seven requests for Alternate Materials or Methods of Construction; all seven were granted. · The Board heard three appeals of the building inspector's interpretation of the Building Code, of which one interpretation was upheld and two were ruled in favor of the Appellant. · The Board attended code update classes to prepare them for discussion on the latest editions of the Building, Fire, Plumbing and Mechanical Codes. · The Board held several meetings discussing and receiving input from the public regarding the adoption of the latest editions of the codes, which lead to a recommendation to Council their adoption as amended. · The Board held several meetings discussing and receiving input from the public regarding requiring licensing of fire alarm and sprinkler system installers as well as fire sprinkler maintenance contractors, which lead to a recommendation to Council amending the licensing section of the code to require such licensing. · The Board reviewed the appeals sections of the various codes and recommended to Council an amendment to the City Code that adds a new section i~roviding a more uniform method to hear appeals. PLANS FOR FISCAL YEAR 2003 · Continue to work with the Home Builders Association to clarify code issues. · Continue to hear appeals, requests for variances and modification, requests for alternate materials and methods of construction and requests for code amendments. · Review and prepare for adoption of the latest edition of the electrical code. CIVIL SERVICE COMMISSION GENERAL RESPONSIBILITIES Chapter 400 of the Code of Iowa and Section 2-111, Code of Ordinances establish and govern the Civil Service Commission. Three citizens who are eligible electors and residents of the city are appointed by the City Council to serve four-year terms. The Commission establishes and publishes rules relating to examinations for civil service positions, establishes guidelines for conducting such examinations, and certifies lists of persons eligible for appointment to positions. The Commission has jurisdiction to hear appeals and determine all matters involving the rights of employees under civil service law and may affirm, modify or reverse any administrative action on its merits. The Commission meets when necessary. ACCOMPLISHMENTS IN FISCAL YEAR 2002 · In maintaining full compliance with Code of Iowa Chapter 400, development and use of Civil Service selection procedures continued for all covered and promotional positions on a City-wide basis. Sixty-one positions were filled from a total of 1,864 applicants for non-Police and non-Fire Civil Service covered positions. · A certified list of 12 names was approved by the Civil Service Commission for the position of Police Officer. 378 applications were mailed to individuals who expressed interest in the position prior to the beginning of our recruitment period. In addition, applications were mailed to all individuals who called requesting an application following newspaper advertising and applications were provided to all applicants who came to the Personnel office. 121 completed applications were submitted to Personnel, 63 applicants participated in the written test, 55 applicants participated in the physical agility test and 41 applicants were interviewed. · A certified list of 22 names was approved by the Civil Service Commission for the position of Firefighter. 519 applications were mailed to individuals who expressed interest in the position prior to the beginning of our recruitment period. In addition, applications were mailed to all individuals who called requesting an application following newspaper advertising and applications were provided to all applicants who came to the Personnel office. 263 completed applications were submitted to Personnel, 160 applicants participated in the written test, 69 applicants participated in the physical agility test and 57 applicants were interviewed. · Promotional testing was conducted for the position of Sergeant in the Police Department. Fifteen applicants tested and the Commission certified a list of ten names. One person was promoted from the list in FY02. PLANS FOR FISCAL YEAR 2003 During FY03, if new lists are needed, Commissioners will oversee the promotional process for one or more of the following positions, Fire Battalion Chief, Fire Captain, Fire Lieutenant, Police Captain and Police Lieutenant. HISTORIC PRESERVATION COMMISSION GENEF~L RESPONSIBILITIES The eleven-member Iowa City Historic Preservation Commission is authorized to conduct studies for the identification and designation of local historic districts, conservation districts and historic landmarks. The Commission either proceeds on its own initiative or upon receipt of a petition from any person, group or association. The Commission furthers the efforts of historic preservation in the City by making recommendations to the City Council and City commissions and boards on preservation issues by encouraging the protection and enhancement of structures, objects, or sites with historical, architectural or cultural value; and by encouraging persons and organizations to become involved in preservation activities. The Commission reviews applications for housing rehabilitation and rental rehabilitation assistance through the Community Development Block Grant Program to evaluate the effects of the proposed projects on properties over 50 years in age. Modifications of activities are recommended in instances where the proposed alterations would have a negative impact upon the historic or architectural qualities of structures that are determined to be eligible for the National Register of Historic Places. The Iowa City Historic Preservation Commission is committed to working with other preservation organizations to implement a strong educational program designed to increase Iowa City residents' awareness and sensitivity to the cultural, architectural, and historical value of local structures, neighborhoods and districts. ACCOMPLISHMENTS IN FISCAL YEAR 2002 · Reviewed and recommended to the Planning and Zoning Commission the adoption of and ordinance that would allow residential development on the ground floor of a historic building within the CB-10 zone by special exception provided the building did not have the characteristics of a historic storefront. · Approved a rehabilitation plan for the Carnegie Library that included plans for the construction of a new building on the Carnegie Library site, and the rehabilitation and reuse of the old building for apartments. · Researched the creation of a HPC design review subcommittee. · Marlys Svendsen of Svendsen Tyler, Inc. completed a planning study to determine the best use for the historic Montgomery-Butler House, which recommended a phased rehabilitation of the historic house. · Nominated the Montgomery-Butler House to the National Register of Historic Places. · Recommended to the Planning and Zoning Commission local designation of the Longfellow Historic District, the Clark Street Conservation District and the Dearborn Street Conservation District. Guidelines for the Longfellow Neighborhood were incorporated into the Historic Preservation Handbook. The designations were passed by City Council. · Nominated tl~e Longfellow Historic District to the National Register of Historic Places. · Prepared maps of each historic district that defined the properties located within the district and whether the property was contributing or noncontributing. · Observed National Historic Preservation Week with an awards program at the St. Wenceslaus Church on May 15, 2002. Eleven Residential Awards were presented in the categories of Paint and Exterior Finishes, Porch Rehabilitation, Remodeling, Rehabilitation, and Additions/New Construction, and six Commercial Awards were presented in the categories of Fa~;ade Improvement, Rehabilitation, and Stewardship. The program was co-sponsored by Friends of Historic Preservation, the Johnson County Historic Preservation Commission and the Johnson County Historical Society. Marybeth SIonneger and Jenny Anciaux gave presentation on the history of Goosetown and St. Wenceslaus Church, respectively. · Prepared revisions and recommendations for City legal documents related to historic preservation including: - Recommended revisions to the historic preservation ordinance of the Unified Development Code. - Prepared revisions to the Historic Preservation Handbook that are intended to bring it more in line with the revised ordinance, clarify existing guidelines, and make it more comprehensive and user- friendly. - Prepared revisions to the Historic Preservation Commission Bylaws. · Recommended revisions to HIS for the Building Code Amendment to require a building permit for the same exterior changes to Historic Landmarks and buildings within a Conservation District that are currently required for buildings in a Historic District. Additionally, recommended a demolition permit for the removal of significant architectural features of Historic Landmarks and buildings located in a Historic or Conservation District, including porches, dormers, brackets and trim, and chimneys. · Recommended to the Planning and Zoning Commission the designation of the historic Cyrus Ranck House at 747 W. Benton Street as a Historic Landmark. · Determined that the portion of the College Hill neighborhood that is not included in the East College or College Green Historic Districts is eligible for designation as a conservation district. Began preparation of the district map and surveying of properties not included in the 1994 College Hill Survey. · Continued working on the Historic Iowa City brochures. · Pursuant to the Historic Preservation Ordinance, the Commission reviewed and approved twelve Certificates of Appropriateness for additions and alterations of historic landmark properties and buildings in the Summit Street, Brown Street, College Green, East College Street, and Longfellow Historic Districts, and the Lucas-Governor, Dearborn Street and Clark Street Conservation Districts. · Evaluated four housing rehabilitation projects for compliance with Section 106 of the National Historic Preservation Act. · Held fifteen regular meetings. PLANS FOR FISCAL YEAR 2003 · Conduct annual review session for the purpose of ensuring implementation and updating of the Iowa City Historic Preservation Plan. · Recommend to the Planning and Zoning Commission and City Council changes to the Historic Preservation Ordinance and the Historic Preservation Handbook. · Prepare nomination for the designation of the College Hill Conservation District. · Prepare nomination for the local designation of the Downtown Historic District. Work with various organizations, property owners and business owners to prepare guidelines for development in Downtown. Recommend a fa(;ade improvement program in Downtown as a financial incentive. · Amend Longfellow Historic District Ordinance to include the Moffitt Cottage Historic District and amend Longfellow Neighborhood District Guidelines to include guidelines for the Moffitt Cottage National Register Historic District. · Apply for a Certified Local Government Grant to prepare the nomination for the Northside Neighborhood National Register Historic District. · Prepare mailing to owners of Historic Landmarks and properties in Historic and Conservation Districts explaining changes to the Historic Preservation Ordinance, the Historic Preservation Handbook, and the building code as it pertains to historic preservation. · Finish Historic Iowa City brochures for Downtown, Northside, College Hill and Longfellow neighborhoods. · Continue to advise City Council and other boards and commissions regarding matters of historic preservation policy. · Continue to review applications for Certificates of Appropriateness or Certificates of No Material Effect and to review housing and rental rehabilitation projects involving federal funds. · Prepare for the 2003 Historic Preservation Awards Program and for Preservation Week activities. · Continue liaison and cooperation with the Iowa City City Council, Johnson County Board of Supervisors, Iowa City/Coralville Convention and Visitors Bureau, Johnson County Historical Society, Johnson County Historic Preservation Commission, State Historical Society of Iowa, and Friends of Historic Preservation. References 1. City of Iowa City Code of Ordinances: 14-4C-1 to 14-4C-10, Historic Preservation Regulations; 14-6J-3 Historic Preservation Overlay Zone, and 14-6J-4 Conservation Overlay Zone. 2. Bylaws of Iowa City Historic Preservation Commission. 3. Iowa City Historic Preservation Handbook. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION GENERAL RESPONSIBILITIES The Housing and Community Development Commission (HCDC) consists of nine Iowa City residents appointed by the City Council. They represent, as nearly as possible, a cress-section of the Iowa City population in background, ideas, geographic location, age and socioeconomic status. Committee members serve for three years. The purpose of HCDC is to advise the Council on community needs in general and on the use of Community Development Block Grant (CDBG) and HOME Investment Partnership program (HOME) funds from a citizen viewpoint. To accomplish this HCDC provides systematic communication between citizens and policymakers with regard to community development projects. The Commission's work has been primarily directed at developing, coordinating, and reviewing the City's activities carried out in conjunction with the City's Consolidated Plan (CITY STEPS). In addition, the Commission reviews CD Division and Iowa City Housing Authority policies and periodically makes recommendations to the Council regarding these policies. ACCOMPLISHMENTS IN FISCAL YEAR 2002 In FY02 the City of Iowa City and its subrecipients expended $1,563,114 in CDBG funds and $688,113 in HOME funds to assist Iow-moderate income persons. To ensure that community needs are met, HCDC members monitored projects throughout the year. HCDC members also organized the annual Iowa City Community Development Celebration that featured an awards ceremony honoring outstanding CDBG and HOME partnerships. The 2002 Celebration was held at Pathways Adult Day Health Center. The FY02 project accomplishments are as follows: · Furniture Project - Domestic Violence Intervention Program (distribution to near homeless) · Shelter Coordinator - Emergency Housing Project (operational funding for services) · Credit Counseling - Family Services Inc. (free credit counseling to Iow-income persons) · Women's Health Initiative - Eagle's Flight Inc. (health services and community garden) · Rental Housing Construction -- Greater Iowa City Housing Fellowship (Peninsula affordable housing) · Homeownership Project - Greater Iowa City Housing Fellowship (Student Built House) · Small Repair Program -- Elder Services, Inc. (accessibility and safety improvements) · Land Acquisition - Habitat for Humanity (2 lots purchased) · Deposit Assistance Program - Emergency Housing Project (homeless & eviction prevention) · Facility Rehabilitation for Day Care - Neighborhood Centers of Johnson Co. (playground improvements) · Facility Acquisition - Pathways Adult Day Care (site purchased) · Facility Rehabilitation - Hillcrest Family Services (rehabilitation of facility for disabled persons) · Facility Rehabilitation - Emergency Housing Project (minor renovations) · Housing Rehabilitation Program - City of Iowa City (single family home rehabilitation) · Micre-enterprise Job Creation - Extend the Dream Foundation (operational funding) · Micra-enterprise Job Creation - Ruby's Pearl (operational funding) PLANS FOR FISCAL YEAR 2003 CDBG and HOME funds were allocated in conjunction with the start of the City's fiscal year in July. The HCDC advertised the availability of funds for FY03 and held four public meetings to receive and evaluate the proposals. HCDC utilized a systematic process for guiding their funding allocation and held four meetings to hear and rank proposals and allocate CDBG and HOME funds. A total of $1,773,000 million was allocated to 15 projects, plus aid to human service agencies, program administration, and planning and contingency reserves for FY03. The following is a list of the FY03 projects: · Economic Development Fund - City of Iowa City · Facility Rehabilitation - Neighborhood Centers of Johnson Co. · Facility Acquisition - United Action for Youth (UAY) · Food Bank Warehouse- Crisis Center · Facility Rehabilitation- Wesley Foundation · Furniture Project - Domestic Violence Intervention Program · Case Management-Iowa City Free Medical Clinic · Shelter Coordinator- Emergency Housing Project · Aid to Human Service Agencies (MECCA, Elder Services, Inc. and UAY) · Affordable Homeownership - Greater Iowa City Housing Fellowship · Affordable Rental Units - Garden Prairie L.P. · Transitional Housing - Hawkeye Area Community Action Program · Deposit Assistance Program - Emergency Housing Project · Housing Rehabilitation Programs- City of Iowa City The monitoring of all ongoing projects as well as FY03 projects will continue. The commission will continue to assess Iowa City's community development needs for housing, jobs, and services for Iow and moderate income residents, and to promote public and private efforts to meet such needs. A series of public meetings will help the Commission and other volunteers to make revisions to Iowa City's Consolidated Plan (a.k.a. CITY STEPS). HUMAN RIGHTS COMMISSION GENERAL RESPONSIBILITIES The Iowa City Human Rights Commission enfomes the Human Rights Ordinance, Title 2, Iowa City Municipal Code. The Human Rights Ordinance is Iowa City's anti-discrimination law. The law gives the Human Rights Commission the authority to investigate allegations of discrimination in the areas of employment credit transactions, education, public accommodations and housing. It is the mission of the Human Rights Commission to eradicate discrimination in Iowa City, based on age, color, creed, disability, marital status, national origin, race, religion, sexual orientation or gender identity. In the area of housing, discrimination based on familial status, presence or absence of dependents or public assistance soume of income is also prohibited. The Human Rights Ordinance gives the Commission the authority to enforce the law prohibiting discrimination and upon a finding of probable cause, to conciliate an agreement between the parties involved in a complaint. The Commission also has the responsibility of educating the public on the various forms of discrimination that exist in the Iowa City area and protecting citizens from unfounded charges of discrimination. The Human Rights Commission is a quasi-judicial body composed of nine volunteer members appointed by the City Council. Each member serves a three-year term. Appointments to the Human Rights Commission take into consideration men and women of various racial, religious, cultural and socio-economic groups in Iowa City. The Commission meets once each month at 7:00 p.m. in Emma J. Harvat Hall in the Civic Center. The meeting site is accessible to persons with disabilities. ACCOMPLISHMENTS IN FISCAL YEAR 2002 · Numerous meetings from July 1,2001 to June 30, 2002 with Housing and Inspection Services Director, Doug Boothroy, the U of I Legal Clinic Professor Len Sandier, law students, and Johnson County Persons with Disabilities regarding universally designed home to be built by Moore Construction Co. etc. · ADA celebration including speeches regarding the universally designed house, July 28, 2001. · Training of new Commissioner, Sue Joslyn, regarding the law of discrimination, Aug. 8, 2001. · Joined forces with the Human Rights Education Committee to sponsodco-sponsor projects pertaining to Human Rights. · Arranged mediation sessions on behalf of the Iowa Civil Rights Commission. · Attended Press Citizen class on "How to Write a Press Release," Sept. 11,2001 · Sexual Harassment training. Sept. 14, 2001 · Meet Your Sudanese Neighbor, Sept. 19. 2001 · City's Mandatory Sexual Harassment Training, Sept. 20, 2001 · Human Rights Education Training for Teachers, Sept. 20, 2001 · Human Rights Video shown at Pheasant Ridge Neighborhood Center, Sept. 24, 2001 · Speech entitled, "Legal & Economic Issues of Oppression," College of Social Work, Sept. 27, 2001 · Human Rights Breakfast, Winners: Life Time Achievement Award - Philip Hubbard; Isabel Turner Award - Asma Taha, Individual in a Service Organization -David Schuldt, Business award - River Products Co. - Tom Scott, Rick Graf award - Minnette Doderer, International award - Philip Hottel, Oct. 25. 2001 · Commission met with John Paul Chaisson regarding the Latino/a Conference, Dec. 18, 2001 · Training of new Commissioners, Jan. 8, 2002 · Meeting for Women's International Day, Jan. 10, Feb. 27,2002. · Cultural Diversity Day attended by Commission members, Feb. 23, 2002. · Commission public forum entitled, First Amendment v. Hate Speech. · International Women's Day Celebration, March 8, 2002. · International Women's Day panel discussion on Women, War, & Human Rights, March 12, 2002.. · Speech entitled, Free to Be Me, at Oaknoll Retirement Home, March 28, 2002. · Presentation to Home Builder's Association, April 8, 2002. · Latino/a Conference, April 28, 2002. · Presentations on employment discrimination to Press Citizen employees, May 13 & 14, 2002. · Information about the Commission provided at the Gay Pride Parade, June 15, 2002. · Speech with Judy Stevens to Real Estate Association, June 25, 2002. COMPLAINT ACTiViTY During the period from July 1,2001 to June 30, 2002, forty-seven human rights complaints were filed. Complaints Alleging One Basis Of Discrimination 3 age 11 sex 7 race 6 disability 7 sexual orientation 2 gender identity 3 retaliation Complaints Alleging More Than One Basis of Discrimination age & sex 2 disability & retaliation national origin & race sex & disability sex & race sex & retaliation race & retaliation Total Number of Complaints = 47 The majority of complaints were filed in the area of employment, while one complaint alleges discrimination in both housing and employment. Three additional complaints allege housing discrimination based on sexual orientation (3) and gender identity (1). The remaining complaints contend discrimination occurred in a public accommodation (3). Complaint Resolution in Fiscal Year 2002 20 no probable cause settlement agreements 2 mediation agreements 5 administrative closures transferred to ICRC or EEOC withdrawal Total Resolutions = 36 PLANS FOR FISCAL YEAR 2003 · Annual seminar on discrimination at The University of Iowa School of Social Work. · Continue to work with Housing and Development Services and Housing Authority to increase public housing apartments and houses that are accessible to persons with disabilities. · Work with Cable Department to videotape a program pertaining to the experiences of immigrants currently living in Iowa City. · Continue to increase Council awareness on the shortage of housing for persons with disabilities; including encouraging the City Council to approve housing projects that are accessible for all, i.e. no steps in entryway. · Attendance of Commissioners at the training session sponsored by the Iowa Civil Rights Commission in Des Moines, Iowa. · Continue to advertise in the Daily Iowan and other newspapers to alert the public that housing discrimination is against the law. · Annual Human Rights Breakfast will be held on September 26, 2000, at 7:30 a.m. · Participate in projects celebrating diversity and providing human rights education with the Human Rights Education Committee, i.e. movies with human rights themes, Meet Your Neighbor projects, etc. · Continue to offer forums to educate public on discrimination issues. Include other agencies in the planning of larger public educational forums. · Public speaking engagements on relevant human rights issues will continue. · Involvement in joint projects with the University of Iowa Human Rights Center, United Nations Association, Iowa Division, Affirmative Action office and the College of Education will continue. · Develop program for Martin Luther King's Birthday. · Proclamations for Black History Month, Women's History Month/International Women's Day, Fair Housing Month, and others as determined by the Commission. LIBRARY TRUSTEES, BOARD OF GENERAL RESPONSIBILITIES The Board of Trustees of the Public Library is a semi-autonomous body of nine persons empowered by state law and city ordinance to act as the governing body of the Library. The Board's specific list of legal responsibilities includes: determining the goals and objectives of the Library in order to plan and carry out library services; determining and adopting written policies to govern all aspects of the operation of the Library; preparing an annual budget and having exclusive control of all monies appropriated by the City Council and the Johnson County Board of Supervisors or given to the library through gifts, bequests, contracts, grants or awards; employing a competent staff to administer its policies and carry out its programs. The Board is also an arm of City Government with members appointed by the City Council and its principal operating funds approved by the City Council. The Board therefore seeks at all times to work in harmony with City policies in all areas that do not conflict with its statutory powers. ACCOMPLISHMENTS IN FISCAL YEAR 2002 · Approved building design, awarded general construction contract, monitored progress of building project. · Kept public informed and involved in building project through Groundbreaking Event, Construction Fence Painting, monthly Channel 10 program and regular web site updates. · Expanded Park 'n Read, Ride 'n Read programs. One hour free parking in any of three downtown ramps now available seven days a week. Bus passes available ail days busses run. · Maintained ongoing dialogue with City Council regarding parking needs of library users. Secured public right of way from Dubuque St. Ramp, drive up book-return and optional valet parking as part of 64-1A development agreement. Council agreed to short term parking near walkway when developed. Council directed parking staff to reduce number of permit parkers and remove the daily maximum fee in Dubuque St. Ramp. · Studied and approved use of radio-frequency tagging to improve materials handling and security in new building. · Directed and funded preservation of mural from Lenoch & Cilek Building. · Supported Friends Foundation fundraising efforts. Every Library Board member made a gift to the Capital campaign and eight of nine gave to the FY02 Annual fund. · Supported library staff in efforts to maintain high visibility and quality of'service while building under construction. · Reviewed the following policies: Collection Development, Programming-Library Sponsored & Co- Sponsored, Channel 10, Circulation Materials, Meeting Room, Hours of Service, Unattended Children. · Developed FY03 budget request needed to operate in temporary facility. Needed staffing requests delayed by City budget concerns, but included in FY04. · Monitored state and federal issues relating to libraries, including reorganization of state's regional libraries, state wide budget concerns and federal laws including CIPA and the Patriot Act. · Welcomed and shared knowledge with three new Board members. GOALS FOR FISCAL YEAR 2003 · Continue successful building renovation and expansion: · Stay informed, monitor budget; approve contracts for cabling, furniture and equipment; participate in celebration of milestone events; support planned staff reorganization; work to maintain positive public perception and high quality of service in temporary quarters. * Bring parking needs and concerns of library users to attention of City Council. Urge continued improvements * Support Friends Foundation in fundraising efforts. · Develop guidelines for lease of future commercial space. · Monitor state and federal laws that may impact local public libraries. · Establish calendar for strategic planning review and updating, including planning for community input on access and outreach efforts. · Recommend a FY04 budget based on strategic plan and building expansion. · Reviewlibrary policies as needed. PARKS AND RECREATION COMMISSION GENERAL RESPONSIBILITIES The Parks and Recreation Commission recommends and reviews policies, rules, regulations, ordinances and budgets relating to parks, playgrounds, recreation centers and cultural functions of the City, and makes such reports to the City Council as the Commission deems in the pubiic interest. The Commission also exemises broad responsibility for the development of parks, recreation centers, playgrounds and cultural facilities to serve the City, including the creation and appointment of advisory groups to make studies. ACCOMPLISHMENTS IN FISCAL YEAR :2002 · Received copies of regular monthly reports from the Parks, Forestry, CBD, Recreation and Cemetery Divisions, providing the Commission with valuable insight into the daily operation of each division. · Received periodic reports from the Iowa City Parks and Recreation Foundation. · Received monthly reports from the Director on the progress of all-ongoing projects, construction, etc. · Conducted annual tour of parks and facilities, · Recommended City Council approves Recreation Division Fees and Charges proposed for FY03 and tentative proposals for FY04-05. · Recommended City Council accept, in accordance with the Neighborhood Open Space ordinance, open space in the following subdivisions: Lindemann; Hickory Heights; Gilbert Street and Napoleon Lane; Windsor Ridge, Part 16. · Recommended City Council accept, in accordance with the Neighborhood Open Space ordinance, fees-in-lieu of land in Stone Bridge Estates, Part 2. · Reviewed and prioritized the department's proposed Capital Improvement Projects for FY2003-2006. · Reviewed the department's proposed FY03 operating budget requests. · Reviewed FY03 PIN Grant Applications pertaining to parks and recreation. · Continued efforts to acquire additional personnel to maintain and develop parkland, trails and open spaces, with emphasis on a Natural Areas Specialist. · Supported community efforts to discover alternatives intended to protect Hickory Hill Park. · Supported staff's funding proposal for the Waterworks Parl( Project, urging City Council to accept same and to accept the Commission's Capital Improvement Project priorities and to give special attention to the development of Miller Orchard Park. · Supported Concerned Citizens for Sand Prairie Preservation's initiative to preserve the sand prairie along South Gilbert Street near Napoleon Park. · Completion of the following projects: Hunters Run Park development; City Park trail improvement; Riverside Theatre Seating Project. PLANS FOR FISCAL YEAR 2003 · Completion of Hickory Hill Park trail improvements. · Completion of the Skateboard Park. · Continue interaction with City Council and periodically schedule joint meetings regarding issues facing the Commission and Department. · Continue efforts to increase full-time staff in the Parks, Forestry and CBD Division. · Continue efforts to improve the Commission's contact with the public. · Continue and enhance activities of the Parks and Recreation Foundation. · Continue the development of the soccer complex to address soccer needs for all age groups. Continue commitment to and development of trail systems. · Determine improvements that can be made to parks with small amounts of money. Continue efforts to.strengthen relationships with the School District and Neighborhood Associations. · Development of neighborhood park in the MilledOrchard Neighborhood. PLANNING AND ZONING COMMISSION GENERAL RESPONSIBILITIES Act as the Zoning Commission of the City. Direct surveys and studies to be conducted and maps, plans, or plats to be made compliant with the City's Comprehensive Plan and zoning regulations. Recommend amendments and supplements to the City Council for the Comprehensive Plan, Zoning Chapter and Subdivision Regulations. Make recommendations to the City Council on development proposals, such as planned developments, subdivisions, street vacations and annexations. ACCOMPLISHMENTS IN FISCAL YEAR 2002 During FY02 the Planning and Zoning Commission held 22 formal meetings and 9 informal meetings. During the period of July 1, 2001, to June 30, 2002, the Commission made the following recommendations to the City Council: Rezonings: 22 Recommendations for Approval 01-00011 07/19/01 30.11 acres from Rural Residential, RR-1, to Sensitive Areas Overlay-- Low-Density Single-Family Residential, OSA-5, at the west end of Bristol Drive (Oakes Sixth Addition). 01-00014 09/06/01 14.07 acres between Village Road and Winter Green Drive from Low- Density Single-Family, RS-5, and Planned Development Overlay, OPDH- 5, to OPDH-5 (Village Green, Parts XIX-XX). 01-00013 09/20/01 3.02 acres at 747 West Benton Street from Medium-Density Multi-Family, RM-20, to Medium-Density Single-Family, RS-8. 01-00012 09/20/01 24.12 acres east of Hickory Trail from interim Development Single-Family, ID-RS, to Sensitive Areas Overlay Low-Density Single-Family, OSA-5 (First & Rochester, Part Four). 01-00019 10/04/01 Properties located in Longfellow Neighborhood from Medium-Density Single-Family, RS-8, to Historic Preservation Overlay, RS-8/OHP, and Conservation District Overlay, RS-8/OCD. 01-00018 10/04/01 Amendment to an OPDH plan to allow nine residential units west of Scott Boulevard and south of Wellington Drive (Village Green, Parts XVIII and XX~). 01-00021 11101101 0.63 acres at 809 Highway 1 West from General Industrial, I-1, to Intensive Commercial, C1-1. 01-00025 12106101 4.0 acres south of Rochester Avenue from County C-1 to Office Commercial, CO-1. 01-00023 12/20/01 95 acres north of Court Street, south of Lower West Brench Road, east of Scott Park Drive/Hummingbird Lane from Low-Density Single-Family, RS- 5, and Medium-Density Single-Family, RS-8, to Sensitive Areas Overlay, OSA (Lindemann Subdivision). 01-00010 01103/02 0.63 acres at 707 North Dubuque Street from High-Density Multi-Family, RM-44, to Sensitive Areas Overlay, OSA/RM-44, to allow development of a 10-unit apartment building. 01-00026 01117102 Amended Sensitive Areas Development Plan for Walden Hills, Lot 53, north of the intersection of Shannon Drive and Rohret Road. 01-00027 01/17~02 2,800 square feet (0.06 acres) on Benton Court from Low-Density Multi- Family, RM-12, to High-Density Multi-Family, RM-44. 01-00028 02~07~02 18.2 acres west of Scott Boulevard near the ir)tersection with Dodge Street from Low-Density Single-Family, RS-5, to Sensitive Areas Overlay Low-Density Single-Family, OSA-5 (Hickory Heights). 02-00001 03/07/02 5.45 acres at the northwest corner of Rohret Road and Phoenix Drive from Rural Residential, RR-1, and Interim Development Single-Family Residential, ID-RS, to Low-Density Single-Family Residential, RS-5. 02-00003 05/02/02 0.87 acres west of First Avenue, north of Rochester Avenue from Low- Density Multi-Family, RM-12, to Sensitive Areas Overlay, OSA-12. 02-00004 06/20/02 0.41 acres at 341 North Riverside Drive from Neighborhood Conservation, RNC-20, to Sensitive Areas Overlay-Neighborhood Conservation, OSA/RNC-20. 02-00005 06/20/02 3.0 acres at 747 West Benton Street to designate a Historic Landmark owned by William and Barbara Buss. 02-00007 06/20/02 1.14 acres on the west side of Riverside Drive, south of Commercial Drive from General Industrial, I-1, to Intensive Commercial, C1-1. 02-00009 06/20/02 2.12 acres nodh of Benton Street, east of George Street from Medium- Density Single-Family, RS-8, and Low-Density Multi-Family, RM-12, to Planned Development Overlay, OPDH-20. 02-00002 06/20/02 12.18 acres southeast of the intersection of Scott Boulevard and American Legion Road amendment to QPDH-12 plan to allow four 4-unit townhouses and four 24-unit independent living buildings for elderly residents (Silvercrest Residential Community, Part 2). 02-00006 06/20/02 31.1 acres north of Camden Road, south of Lower West Branch Road from Medium-Density Single-Family Residential, RS-8, to Planned Development Housing Overlay, OPDH-8 (Windsor Ridge, Part 16). 02-00008 06/20/02 9.31 acres west of Scott Boulevard, north of Wellington Drive from Low- Density Single-Family, RS-5, to Planned Development Housing Overlay, OPDH-5, to allow 23 single-family lots and 13 townhouse units (Village Green, Part XXII). Rezonings: 3 Recommendations for Denial 01-00015 09/20/01 6.15 acres at Commerce Drive and Liberty Drive from Intensive Commercial, C1-1, to Community Commercial, CC-2. 01-00020 11/15/01 1.38 acres on the south side of Benton Street, east of Harrlocke Street from High-Density Multi-Family Residential, RM-44, to Medium-Density Multi-Family Residential, RM-20. 01-00024 02/21/02 17.64 acres on the east side of South Gilbert Street, south of Napoleon Lane from Interim Development Single-Family, ID-RS, and Interim Development Multi-Family, ID-RM, to Planned Development Housing Overlay, OPDH-12, to allow 168 dwelling units in 18 buildings. Subdivisions: 16 Recommendations for Preliminary Plat Approval 01-00011 08/02/01 Saltzman Subdivision, a 2.8-acre, 3-lot commercial subdivision located east of Riverside Drive, south of Benton Street. 01-00009 09/20/01 First & Rochester, Part Four, a 24.12-acre, 36-1ot residential subdivision located east of Hickory Trail. 01-00015 09/06/01 Village Green, Parts XIX-XX, a 14.07-acre, 15-~ot residential subdivision located between Village Road and Winter Green Drive. 01-00022 10/18/01 Wild Prairie Estates, Part Four, a 35.86-acre, 22-1ot single-family residential subdivision with two outlots, located at the north terminus of Wild Prairie Drive and the west terminus of Duck Creek Drive. 01-00030 12/06/01 Stone Bridge Estates, Part 2, a 13.98-acre, 52-1ot residential subdivision located north of Ashford Place, south of Lower West Branch Road. 01-00025 12/20/01 Lindemann Subdivision, a 95-acre, 261-1ot residential subdivision located north of Court Street, south of Lower West Branch Road, east of Scott Park Drive/Hummingbird Lane. 01-00032 01/03/02 Press-Citizen Addition, a 33.48-acre, 3-lot commemial and residential subdivision at the intersection of Dodge Street and Scott Boulevard. 01-00035 01/17/02 Resubdivision of Lot 53, Walden Hills, Lots 3 and 4, a 54-unit assisted- living housing building northwest of the intersection of Shannon Drive and Rohret Road. 01-00031 02/07/02 Hickory Heights, an 18.2-acre, 20-lot residential subdivision west of Scott Boulevard near its intersection with Dodge Street. 01-00024 02/21/02 Napoleon Heights, a 146.68-acre, 3-lot subdivision on the east side of South Gilbert Street, north of the southern City limits. 01-00026 02/21/02 Highlander Development Third Addition, a Resubdivision of Highlander First Addition, Lots 8-14, a 21.87-acre, 7-lot commercial subdivision at the eastern terminus of Northgate Drive. 02-00005 06/06/02 Wild Prairie Estates, Part 4, a 35.86-acre, 24-1ot residential subdivision north of Goldenrod Drive, west of Duck Creek Drive. 02-00009 06/20/02 Silvercrest Residential Community, Part 2, a 12.18-acre, 7-lot subdivision located southeast of the intersection of Scott Boulevard and American Legion Road. 02-00008 06/20/02 Windsor Ridge, Part 16, a 31.1-acre, 10-lot residential subdivision north of Camden Road and south of Lower West Branch Road. 02-00010 06/20/02 Village Green, Part XXII, a 9.31-acre, 24-1ot residential subdivision located west of Scott Boulevard, north of Wellington Drive. Subdivisions: 16 Recommendations for Final Plat Approval 01-00007 07/05/01 Stone Bridge Estates, Part One, a 4.93-acre, 16-1ot residential subdivision located north of Court Street and west of Taft Avenue. 01-00020 07/20/01 Walnut Ridge, Parts 9 and 10, a 20.67-acre, 12-1ot residential subdivision located at the north end of Kennedy Parkway. 01-00010 08/02/01 Village Green, Part XVIII, a 9.54-acre, 3-rot residential subdivision located west of Scott Boulevard and south of Village Road. 01-00011 08/02/01 Saltzman Subdivision, a 2.8-acre, 3*lot commemial subdivision located east of Riverside Drive, south of Benton Street. 01-00017 09/06/01 A resubdivision of Lot 236, Washington Park Addition, Part 11 (Arbor Hill), a 8.02-acre, 2-lot residential subdivision north of Washington Street, east of Green Mountain Drive. 01-00020 10/04/01 Village Green, Parts XVlll and XXI, a 4.33-acre, two-lot residential subdivision located west of Scott Boulevard and south of Wellington Drive. 01-00019 10/04/01 Prairie's Edge Subdivision, a 6.33-acre, one-lot residential subdivision located west of Prairie du Chien Road. 01-00021 10/04/01 Windsor Ridge, Part 11A, a 5.32-acre, 16-1ot subdivision located at Arlington Drive. 01-00022 10/18/01 Wild Prairie Estates, Part Four, a 35.86-acre, 22-1ot single-family residential subdivision with two outlots, located at the north terminus of Wild Prairie Drive and the west terminus of Duck Creek Drive. 01-00033 12/20/01 Oakes Sixth Addition, a 30.11 -acre, 18-lot single-family subdivision located at the western terminus of Bristol Avenue. 01-00032 01/03/02 Press-Citizen Addition, a 33.48-acre, 3-1or commercial and residential subdivision at the intersection of Dodge Street and Scott Boulevard. 01-00026 02/21/02 Highlander Development Third Addition, a Resubdivision of Highlander First Addition, Lots 8~14, a 21.87-acre, 7-lot commercial subdivision at the eastern terminus of Northgate Drive. 02-00001 02/21/02 Stone Bridge Estates, Parts 2-4, a 13.98-acre, 50-lot residential subdivision east of Camden Road, north of Court Street. 02-00002 02/21/02 Lindemann Subdivision, Part One, a 15.05-acre, 33-1ot residential subdivision north of Court Street, east of Scott Park Drive. 02-00003 03/07/02 First & Rochester, Pad 4, a 24.25~acre, 40-lot residential subdivision at the east end of Hickory Trail. 02-00006 05/02/02 Hickory Heights, an 18.2-acre, 20-lot residential subdivision west of Scott Boulevard. Vacations: 5 Recommendation for Approval 01-00005 10/04/01 Submitted by Church of Christ to vacate approximately 11,800 of undeveloped Kirkwood Avenue right-of-way located south of the Church of Christ parking lot at 1320 Kirkwood Avenue. 01-00003 10/18/01 Submitted by Oaknoll Retirement Center to vacate Benton Court west of Benton Street. 01-00004 12/20/01 City-initiated vacation of the northern 184 feet of the 20-feet-wide alley located south of Burlington Street and west of Dubuque Street. 01-00006 12/20/01 Submitted by Southgate Development to vacate approximately 43,000 square feet of Northgate Drive at the northeast terminus of Northgate Drive, subject to approval of the final plat for the resubdivision of Highlander First Addition, Lots 8 and 14. 02-00001 06/20/02 Submitted by Diane Wiltiamson to vacate the frontage road right-of-way in front of Carousel Motors at 809 Highway 1 West. Annexations: 1 Recommendation for Approval 01-00005 12/06/01 Submitted by The Waverly Group, Inc. to annex 4.0 acres located south of Rochester Avenue for Iowa City Care Center. Fringe Area Rezonings: 2 Recommendations for Approval 02-00007 06/06/02 Lacina Meadows, a 79.94-acre, 23-1ot residential subdivision located in Johnson County in Fringe Area C, west of Dane Road, north of Osage Street SW. 01-00019 10/04/01 Prairie's Edge Subdivision, a 6.33-acre, one-lot residential subdivision located west of Prairie du Chien Road. Code Amendments: 4 Recommendations for Approval -- 03/07/02 To amend 14-6E-2, Neighborhood Commercial Zone, to broaden uses allowed and to revise dimensional requirements and design provisions. -- 03/07/02 To amend 14-60, Sign Regulations, to permit portable signs in the Central Business Service, CB-2, Central Business Support, CB-5, and Central Business, CB-10, zones. -- 04/04/02 To amend 14-6K, Flood Plain Management Ordinance, to remove requirement for fill beyond the area of a structure and to update the definitions sect[on and include a reference to the revised flood plain map. -- 05/02/02 To amend 14-6K-1, Sensitive Areas Ordinance, enabling City regulation of isolated wetlands in response to loss of Army Corps of Engineers oversight of isolated wetlands. Code Amendments: I Recommendation for Denial -- 01/17/02 To amend 14-6E-4, Intensive Commercial Zone, to allow grocery stores as provisional uses or by special exception, with the added recommendation suggesting that, if City Council approves the amendment, it includes language in the ordinance making retail uses more compatible with the intent of the C1-1 zone. Comprehensive Plan: 1 Recommendation for Approval -- 02/21/02 Amendment to the Comprehensive Plan--South District Plan Map to show Option B as the generar alignment of the future east-west arterial and amend the text of the South District Plan accordingly. Comprehensive Plan: 2 Recommendations for Denial ~- 02/21/02 Amendment to the Comprehensive Plan--South District Plan Future Land Use Map to add a commercial area on the east side of South GiJbert Street, south of Napoleon Park. -- 02/21/02 Amendments to the Comprehensive Plan providing for the locations of large apartment complexes and to amend the South District Plan Future Land Use Map to depict multi-family development on the east side of South Gilbert Street, south of Napoleon Park. Miscellaneous -- 08/16/01 A request to the City Council to direct the Apartment Infitl Committee to investigate the extension of neighborhood compatibility language in the apartment infill guidelines to include uses beyond just residential. -- 10/04/01 Recommended to Council that a proposed amendment to the Urban Renewal Plan conforms with the 1997 Comprehensive Plan. -- 04/04/02 Recommended to Council that the proposed Lower Muscatine Road and Highway 6 Urban Renewal Plan conforms with the Iowa City Comprehensive Plan. -- 04/04/02 Recommended to Council that the proposed Industrial Park Road Urban Renewal Plan conforms with the Iowa City Comprehensive Plan. -- 04/04/02 Recommended to Council that the proposed Heinz Road Urban Renewal Plan conforms with the Iowa City Comprehensive Plan. -- 04/18/02 Approved recommendation to City Council endorsing the Clear Creek Master Plan, including Camp Cardinal Road extension. PLANS FOR FISCAL YEAR 2003 · Complete rewrite of Zoning, Subdivision and Site Plan Codes. · Begin Central District Plan. · Review zoning and subdivision projects POLICE CITIZENS REVIEW BOARD GENERAL RESPONSIBILITIES Established in 1997, the Iowa City Police Citizens Review Board (PCRB) consists of five members appointed by the City Council. The PCRB has its own legal counsel. The Board was established to assure that investigations into claims of police misconduct are conducted in a manner that is fair, thorough, and accurate, and to assist the Police Chief, the City Manager, and the City Council in evaluating the overall performance of the Police Department by reviewing the Police Department's investigations into complaints. The Board is also required to maintain a central registry of complaints and to provide an annual report setting forth the numbers, types, and disposition of complaints of police misconduct. It may recommend that the City Council hold public forums and/or hearings designed to encourage citizens to provide information, recommendations, and opinions about police policies, procedures, and practices. To achieve these purposes, the Board complies with Chapter 8 of the Iowa City Code and the Board's By-Laws and Standard Operating Procedures and Guidelines. ACTIVITIES AND ACCOMPLISHMENTS FOR FISCAL YEAR 2002 Meetings The PCRB holds monthly meetings on the second Tuesday and special meetings as necessary. This year the Board held 17 meetings, each lasting one to three hours, with two being rescheduled due to lack of a quorum. ICPD Policies/Procedures/Practices Review by PCRB The ICPD regularly provides the Board with monthly Use of Force Reports, Internal Investigation Logs, Demographic Reports and various Training Bulletins. The Department also provided various General Orders for the Board's review and comment. A senior member of the Police Department routinely attends the open portion of the PCRB meetings, and is available for any questions Board members have regarding these reports. Police In-Service Training Various board members participated in MATS training, presenting information regarding and responding to questions and comments about the history, structure, and functions of the PCRB. One-hour presentations were made beginning January 9, 2002 at 5 weekly sessions. PCRB Video The PCRB commissioned the production of a PCRB videotape with the intent to (1) inform and engage the citizens of Iowa City regarding the origin, role, and function of the PCRB, and (2) explore some of the issues that surround the PCRB. The video, when completed, will be used for presentations to community and neighborhood groups, service clubs, City boards, commissions and employees, and for broadcast. Complaints Number and Type of Allegations Four complaints were filed during the fiscal year July 1, 2001 - June 30, 2002. Of the four complaints, one complaint was withdrawn after the complainant spoke with a supervisor within the police department. Four public reports were completed during this fiscal period, which included one complaint filed from the previous fiscal year. The four public reports involved 16 allegations. Each of the complaints contained more than one allegation. Allegations 1. Officers abused their authority by provoking complainant's husband, not informing him of the charges against him, and not reading him his rights. 24 2. Officers were rude and ill mannered. 3. Officers oaused damage to property in the apartment. 4. Police printed lies in the newspaper regarding incident. 5. Officers used improper force during the arrest by utilizing pepper spray in close proximity to a three-year old child. 6. Officer engaged in exaggerated enforcement and aggression in handling the case. 7. Officer was verbally condescending and belittled the complainant. 8. Officer screamed at the complainant when he arrested and handcuffed her. 9. Officer slammed backpack and sandwich to the ground destroying the sandwich. 10. Officer inappropriately handcuffed the complainant so tightly as to leave red indentations, which persisted for hours after the cuffs were removed. 11. Officer intentionally kept the complainant on public display for a protracted period of time. 12. Officer abused the power associated with his position. 13. Officers initial decision not to arrest an intoxicated person after the person had attempted forcibly enter a residence, was improper. 14. Officer's use of the word "vindictive" to describe the complainant's wish to have the person be arrested was inappropriate. 15. Complainant was inappropriately arrested for public intoxication. 16. Complainant was inappropriately arrested for obstruction of justice. Level of Review The Board decided, by simple majority vote, the level of review to give each report, selecting one or more of the six levels specified in the City Code per complaint: Level a On the record with no additional investigation 1 Level b Interview or meet with complainant 3 Level ¢ Interview or meet with named officer 0 Level d Request additional investigation by Chief or 0 City Manager, or request police assistance in the Board's own investigation Level e Board performs its own additional investigation 3 Level f Hire independent investigators 0 Complaint Resolutions The Police Department investigates complaints of misconduct by police officers. The Police Chief summarizes the results of these investigations and indicates in a report (the Chief's Report) to the PCRB whether allegations are sustained or not sustained, (If complaints are made against the Chief, the City Manager conducts the investigation and prepares and submits the reports.) The Board reviews both the citizen's Complaint and the Chief's Report and decides whether the allegations should be sustained or not sustained, The Board prepares a report for the City Council. Two of the 16 allegations listed in the four complaints for which the Board reported were sustained. The Board made comments and/or recommendations for improvement in police policy, procedures, or conduct in three of the reports: · Although two officers were dispatched as recommended by the ICPD General Order on Domestic Abuse, one officer arrived several minutes before the second. The Board recommends that the Chief review the General Order to determine whether the General Order should be more specific regarding the circumstances requiring an immediate response by one officer and/or the circumstances that might require the presence of two officers. · Although the officer was legally justified in charging the Complainant with obstruction and arresting her for identification purposes, and hence did not violate the law or departmental policy, a more temperate style might have reduced the Complainant's outrage. The Board supports the Chief's decision to counsel Officer A in regard to the intent of the law and other approaches to effective enforcement of the City's ordinance in the downtown area. The Police Citizens Review Board could not find a General Order or Standard Operating Guideline that specifically addresses public intoxication. We recommend that the Chief consider whether such a written policy should be created to provide clearer guidance for officers in the handling and disposition of such incidents. Name-Clearing Hearings The ordinance requires that the Board not issue a report critical of the conduct of a sworn officer until after a name-clearing hearing has been held. During this fiscal period, the Board scheduled two name-clearing hearings. Officers waived the right to the hearing and did not attend. Mediation Officers and complainants are notified by mail that formal mediation is available to them at any stage in the complaint process before the Board adopts its public report. All parties involved must consent to a request for mediation. No mediations were convened this year. Complaint Histories of Officers City ordinance requires that the annual report of the PCRB must not include the names of complainants or officers involved in unsustained complaints and must be in a form that protects the confidentiality of information about all parties. Complaints were filed against seven officers in the four complaints this report covers. One officer was named in two; the rest were each named once. ICPD Internal Investigations Logs The Board reviewed the quarterly ICPD Internal Investigations Log, provided by the Chief of Police. Complainant Demographics The following is demographic information from the five complaints reported on in this fiscal year. Because complainants provide this voluntarily, the demographic information is incomplete. Category/Number of Complainants (*One complaint was filed by 2 individuals) *A~le: National OriRin: *Color: Under 21 2 US 1 White 3 Over 21 1 Greek 1 Unknown 3 Unknown 3 Jewish 1 Unknown 3 Sexual Orientation: Gender Identity: Sex: Heterosexual 3 Female 2 Female 2 Unknown 3 Male 1 Male 1 Unknown 3 Unknown 3 Marital Status: ReliRion: Mental Disability: Single 2 Christian I No 3 Married 1 Greek Orthodox 1 Unknown 3 Unknown 3 Jewish 1 Unknown 3 Physical Disability: Race: No 3 Caucasian 3 Unknown 3 Unknown 3 PUBLIC ART ADVISORY COMMITTEE GENERAL RESPONSIBILITIES The Public Art Advisory Committee was formed in 1997 after the City Council established the Iowa City Public Art program initiated by the Arts/Business Partnership of the Iowa City Area Chamber of Commerce. The first meeting of the Committee was in 1998. The Committee is comprised of seven members who represent art professionals, the general community and City departments engaged in projects in which public art may be incorporated. The Committee was charged with developing the Iowa City Public Art Program, including by-laws for the Committee and procedures for the commissioning, procurement, maintenance, and deaccessioning of public art. ACCOMPLISHMENTS IN FISCAL YEAR 2002 · installed and dedicated the permanent sculpture Jazz by Gary Alsum on the west leg of College Street in the downtown pedestrian mall. · Temporarily installed The Ties That Bind by Jane Dedecker in the lobby of the Iowa City Recreation Center (permanent installation in the pedestrian mall is planned upon completion of the Public Library project). · Permanently installed Tornado by Iowa City artist Justine Zimmer at the north end of the Dubuque Street portion of the pedestrian mall, during Arts Fest and dedicated the sculpture to Larry Eckholt. · Commissioned David Dahlquist for the art components for the Near Southside Transportation Center. · Completed installation and dedication of the Iowa Avenue Literary Walk. · Allocated $15,000 toward the commissioning of a statue portraying Irving Weber in collaboration with the Iowa City Noon Lions Club. · Selected a sculpture by Iowa City sculptor Gene Anderson for the Iowa Sculptor's Showcase. (Exhibit time was delayed due to Library project; installation anticipated in FY2003). PLANS FOR FISCAL YEAR 2003 · Complete design work on the art components of the Near Southside Transportation Center. · Work with the Neighborhood Council and individual neighborhood associations on public art in neighborhoods. · Develop a liaison with The University of Iowa Arts Program. · Support local publicart projects. · Develop a methodology/procedure to address proposals brought to the Committee. · Commission works for a water plant site sculpture. · Work with the Iowa City Noon Lions Club and sculptors Doris Parks and Steve Maxon on the Irving Weber sculpture. · install the Anderson sculpture for the 2002-2003 Iowa Sculptors' Showcase during Arts Fest in June 2003. REVIEW, BOARD OF GENERAL RESPONSIBILITIES The Board of Review is established and governed by the Code of Iowa, Chapters 441.31 to 441.44, for the purpose of equalizing assessments by raising or lowering individual assessments as established by the Assessor. The Board also makes the final rulings each year on exempt properties. The Iowa Department of Revenue & Finance issues to the Board of Review a manual to guide them in their work, along with forms for the original meeting, daily meetings, and the final meeting. The Board must also file a report on their session with the State Director of Revenue & Finance within 15 days of adjournment. The Board's meetings are subject to the open meetings law. The Board also must include in their written notice to the petitioner the specific reasons for their actions. ACCOMPLISHMENTS IN FISCAL YEAR 2002 The following is a report on the activities of the Iowa City Board of Review since adjournment on May 29, 2001. The Iowa City Board of Review met on 5 days during the period of May I to May 28, 2002. The Board received a total of 14 petitions. These have been broken down into classification along with their outcome and are listed below. 4 Residential 3 Upheld 1 Denied 9 Commercial 7 Upheld 2 Denied 1 Industrial 0 Upheld 1 Denied 14 Total 10 Upheld 4 Denied In addition to these 14 petitions, the Board reduced two commercial properties at the request of the Assessor. These were due to comparable properties that were changed by the Board. By the filing deadline of June 20, 2002, six property owners representing seven parcels have filed in District Court. Six of these appeals are for commercial property and one is for industrial property. One 2000 court case was settled during FY02 and two were dropped. The remaining case from 2000 is still pending. One case from 2001 was settled and there are four cases yet to be tried. PLANS FOR FISCAL YEAR 2003 Since the Board of Review hears only protests brought to them by others, there is no way to predict the amount of work for next year. But, because next year is a reassessment year, the workload is expected to be much heavier than the session just finished. SENIOR CENTER COMMISSION GENERAL RESPONSIBILITIES The Senior Center Commission, established by the City Council, is composed of nine members with three- year terms that may be renewed. Six Commission members are appointed by the City Council and three by the Johnson County Board of Supervisors. Duties and powers of the Commission are: serving in an advisory role to the City Council and Board of Supervisors with regard to the needs of the Senior Center; making recommendations with regard to policies and programs of the Senior Center; joining staff and other interested persons in seeking adequate financial resources for the operation of the Senior Center; encouraging full participation of senior citizens in Senior Center programs and activities; ensuring that the Senior Center is effectively integrated into the community and cooperates with organizations with common goals in meeting the needs of senior citizens; serving in an advocacy role with regard to the needs of senior citizens; and assisting the City Manager in the evaluation of personnel. ACCOMPLISHMENTS IN FISCAL YEAR 2002 · Participated in the final phase of the senior center accreditation process by the National Institute of Senior Centers, a constituent group of the National Council on Aging. As a result of this effort, the Iowa City/Johnson County Senior Center became one of 71 accredited senior centers nationwide and the first in Iowa to achieve this status. · Reviewed and approved the Center's operational budget requests for FY03. Subsequently reduced the Center's FY03 operational budget by $45,000 in response to the Johnson County Board of Supervisors' decision to decrease their financial support for Senior Center operations. This involved a careful review of the budget and budget recommendations submitted by the Participant Advisory Committee, an evaluation of the impact of each proposed reduction on programming and operations, and consideration of several revenue generating options. · Participated with representatives from the Iowa City Council and Johnson County Board of Supervisors on a committee intended to evaluate and revise the City/County 28E Agreement related to the operation and funding of the Senior Center. · Sent Commission representatives to monthly meetings of City Council and County Board of Supervisors to provide Senior Center issues, activity, and program updates. · Wrote editorials for local newspapers highlighting Senior Center issues and a monthly column reporting on Commission activities for Senior Center Post. · Continued to advocate for adequate, convenient, and safe parking for all Senior Center participants within the Tower Place and Parking facility. · Monitored the successful implementation and use of the Senior Center participant parking program in Tower Place and Parking and the Chauncey Swan parking ramp. · Reviewed and approved revisions to the Senior Center's Operational Handbook. Revisions focused on weekend and evening use of the facility by community members and fundraising activities at the Center. · Facilitated the operation of the Participant, Volunteer and Programming Advisory Committees. The Commission approved committee membership, accepted operational by-laws, and approved the implementation of budget reductions, a mail-back membership survey, and a program evaluation tool that were developed and submitted by the various committees. · Continued to support Senior Center participation in community activities and collaborative programming. For example, the Center co-sponsored a three-part series of programs focusing on the Iowa Department of Elder Affairs, Assisted Living in Iowa, and the Resident Advocate Program; hosted the Iowa New Horizon's Band Extravaganza; and co-sponsored a program on Anticipatory and Disenfranchised Grief. · Represented the Senior Center at community events such as the Johnson County Fair. · Recognized staff efforts in coordinating 511 volunteers who gave 24,053 hours of work to support Senior Center programming between January 1,2001 and December 31,2001. · Authorized the use of Gift Fund money to support and expand Senior Center programming. · Supported the creation of a Senior Center based Center for Learning in Retirement. · Organized or supported special programming events such as the 2001 Volunteer Recognition, a series of programs celebrating the Center's 20th Anniversary, and opening of the skywalk. · Recognized Glen Jablonski as the 2002 Senior of Distinction. · Coordinated a Senior Center landscaping project that was developed and implemented by volunteer Master Gardeners from the Iowa City area and funded primarily with private donations. · Monitored extensive waterproofing repairs to the exterior masonry, stairs and windows. · Resubmitted a request to the City Council to approve an additional halflime professional staff member who would be responsible for evening programming and after-hours use of the building by community members and groups. · Encouraged Gift Fund donations and fundreising efforts such as the annual quilt retie and the ongoing efforts of the Senior Center Quilting volunteers and Dollar a Month Club donations. PLANS FOR FISCAL YEAR 2003 · Participate in negotiations between the City of Iowa City and Johnson County to develop a new 28E Agreement related to the operation and funding of the Senior Center. · Explore and evaluate new funding sources and revenue generating measures. · Investigate new alternatives for participation and use of the Senior Center. · Develop and implement a plan of action to address operational funding shortfalls. · Review and assess progress in attaining Senior Center and Commission Goals. · Evaluate and modify the Senior Center participant parking plan as needed to meet participant needs. · Support the work of the Participant, Volunteer and Program Advisory Committees in generating meaningful participant and community input into the operation of the Senior Center. · Continue to support Senior Center participation in community activities that promote recognition of the Center as a valuable downtown resource for seniors and other members of Johnson County. · Continue to promote efficient building usage through analysis and reallocation of available building space. · Continue to support development of classes, programs and volunteer opportunities that meet the needs and concerns of Johnson County residents ages fifty or older. · Lobby for additional Senior Center staff to expand evening and weekend programming. · Further facilitate open lines of communication between Senior Center Commission, staff, and participants. · Ensure the Center is a strong community characterized by a spirit of open communication and cooperation. TELECOMMUNICATIONS COMMISSION GENERAL RESPONSIBILITIES The Iowa City Telecommunications Commission (ICTC) is a city commission comprised of five Iowa City residents and is mandated to facilitate and to regulate the smooth and effective development and operation of the City's Broadband Telecommunications Network (BTN), the City's cable television system, as well as advise on telecommunications related matters. The Commission makes its recommendations to City Council in matters pertaining to the BTN, resolves disputes about the operation of the BTN, conducts periodic evaluations of the BTN operation, and in general facilitates BTN use by the citizens of Iowa City, which includes the promotion and facilitation of the access channels and community programming. ACCOMPLISHMENTS IN FISCAL YEAR 2002 · Encouraged the School's increased use of the Educational Access Channel 98, and facilitated its usage through the use of pass-thru funds. · Oversaw and made recommendations to Council concerning the use of pass-through funds to be used by PATV in their proposal for the acquisition of a new facility · Continued the Triennial Review process with the cable company · Ensured the access channels' program schedules were carried on the digital tier TV guide of the cable TV system · Provided guest editorial to local newspaper to clarify to subscribers and public the cable TV problems that occurred during the year and what the ICTC and City were doing about these problems. · Reviewed the Cable Division's budget · Reviewed subscriber complaints that were reported by the Cable TV Administrator · Continued oversight of the Community Television Service (CTS) Community Programming effort, a service offered through the Cable TV Division, which produces video programming for nonprofit organizations · Monitored developments in state legislation, the FCC and the courts that were cable TV and telecommunications related that could affect Iowa City · Continued overseeing the allocation of local programming fee funds (pass-through money) to benefit all local access channels and providers. Funding proposals are made by the Community Television Group (CTG), a group representing all the access channels, and the Senior Center to the ICTC · Received monthly programming and progress reports from Public Access Channel 18 (PATV), the City Channel 4, InfoVision Channel 5, Library Access Channel 10, Educational Access Channel 98, and SCTV. PATV had 464 new locally produced programs cablecast and 856.5 hours of new programs cablecast. PATV also had 38 workshops in the last year and 86 people certified. PATV had 627 camcorder checkouts and 621 hours of studio usage and 3,381 hours of editing usage. During the last fiscal year, 829 new programs were produced or obtained for the City Channel with a combined total of 913 hours of new program cablecast time. Of these the CTS was responsible for 30% of new Channel 4 programming produced. Service events performed by the Cable TV Division included equipment checkout and set up, tape dubbing, equipment troubleshooting, consultations, etc. constituted 21% of staff activity time with over 125 service events in the last fiscal year. There were a total of 5,863 calls to InfoVision which accessed a total of 14,991 categories. 8,978 new pages of information were created by staff. Significant changes include InfoVision's move to full- time programming on cable channel 5 in March, new regularly-updated information like road construction advisories, and new interactive tours, such as tours of the City's new hazardous waste disposal site and the Englert Theater. The Community Television Service's (CTS) Community Programmer, supervised and assisted through the Cable TV Division, produced 141 programs for 73 nonprofit community organizations last year, including AARP, Mideastern Iowa Community Mental Health Center, Iowa City Foreign Relations Council, various neighborhood associations, Johnson County Historical Society and Iowa City Downtown Association. The Library Channel produced a total of 1167 programs over the last year, including children's and adult programs as well as special projects and series. Library cablecasts now exceed 500 programs per month. Highlights of programming include children's programming by storyteller Reid Miller, a new series that follows the construction of the new library building called "Opening the Door in 2004", and the National Gallery of Art, among others. The Education Channel produced 94 programs totaling 1,354.24 hours. Programs included the School Board meetings, DPO meetings, orchestra programs, graduation, arts programs, among others. SCTV continues to produce a variety of programs with volunteers that are shown on a number of local access channels. Examples of shows produced by SCTV include concerts, art shows, lectures, and music and theatre productions. PLANS FOR FISCAL YEAR 2003 · Complete the Triennial Review process · Continued oversight and facilitation of community programming services (CTS) and recommend allocation of local programming fees (pass through) funds as well as franchise fee usage to Council · Continue to receive and review reports from the local access channels, the CTS, and the Senior Center · Attend PATV meetings · Pursue Low Power FM Radio license and station