The URL can be used to link to this page

Home My WebLink About2002-10-22 Info Packet of 10/17 CITY COUNCIL INFORMATION PACKET CITY OF IOW,~, (~ITY October 17, 2002 www.icgov.org OCTOBER 21 WORK SESSION ITEMS IP1 Memorandum from Planning and Community Development Director: Revisiting the Comprehensive Plan to Address Multi-Family Development IP2 Memorandum from City Manager: Melrose Avenue Area/University - City Traffic Study I MISCELLANEOUS ITEMS IP3 Memorandum from City Manager: Water Revenue Bonds - Upgrade in Credit Rating IP4 Memorandum from City Manager: Oakdale Boulevard Corridor Study in East Iowa City IP5 Memorandum from City Manager: First Avenue Sidewalk IP6 Memorandum from Council Member Kanner: Highlights of Iowa League of Cities 9/18-9~20 IP7 Memorandum from City Attorney: Absence IP8 Memorandum from City Clerk: October 7 Work Session IP9 Letter from Civil Engineer Spitz to Hwy 6 Business Owners: Highway 6 Corridor Update IPI0 Memorandum from JCCOG Solid Waste Coordinator: Collection of #3 through #7 Plastics at the Curb IPll Memorandum from City Clerk to Board and Commission Staff: Submission of Board and Commission Minutes IP12 Memorandum from Police Officer Mebus to Police Chief: Monthly Activity Report IP13 Memorandum from Police Chief to City Manager: PAULA Arrests IP14 Email from Council Member Pfab: Tobacco Sales IP15 Minutes: September 13 Iowa City Area Development Group IP16 Minutes: August 15 PATV Board of Directors IP17 EClCOG Quarterly Report [Wilburn] I PRELIMINARY/DRAFT MINUTES IP18 Iowa City Human Rights Commission: September 24 IP19 Parks and Recreation Commission: October 9 IP20 Police Citizens Review Board: September 10 Materials distributed at October 21 work session: Alcohol Video Script from Sgt. Mike Brotherton Motion to allow corrected vote request from Council Member Kanner Airport Zoning City of Iowa City MEMORANDUM Date: October 15, 2002 To: City Manager and City Council /7 r ,~ From: Karin Franklin, Director, PCD~'"~~' / '~ ' Re: Revisiting the Comprehensive Plan to address Multi-family development At the May 6, 2002 work session, the Council discussed the issues each of you feels should be considered regarding amending the Comprehensive Plan. The majority was focused on the perceived need to provide additional opportunities for multi-family housing, particularly apartment complexes with amenities and student housing. Because this was the emphasis of the majority I am not going to address in this memorandum other issues raised by individual Council members, which can be pad of some future focus on the Plan, but are not directly pedinent to the multi-family development issue. A list of all the issues raised is in your minutes of May 6 and is attached. The direction of the Council on May 6~h was to identify the sections of the present Comprehensive Plan that would need to be amended in light of the issues discussed, and to come back to the Council for consensus on how to proceed. Multi-family policies in 1997 Comprehensive Plan (pp.19-24, 47 & Appendix A} Development Size & Location: In our current Comprehensive Plan, "large" multi-family complexes are not precluded. However, there is direction as to where such complexes should be located. Higher density development (RM-44, PRM, CB-5 and CB10) is focused in and around the downtown. Such development is encouraged in these locations to support the vitality of the downtown and to provide housing in close proximity to our major employment center and the University, thus diminishing travel times between work and home. There are also opportunities for varying sizes of multi-family development as infill projects within existing areas of urban development. The restriction on the size and scale of multi-family development to that which is compatible with single-family neighborhoods is in those areas of the community where new neighborhoods are being developed. This policy is an attempt to try to integrate multi- family housing types into new areas as they develop, to provide the diversity of housing. advocated in the general principles of the Plan. This policy is also intended to establish a certain character in developing neighborhoods. New neighborhoods that begin with a large multi-family complex establish a character for an area not conducive to the growth of a neighborhood that includes single-family development; the scale is set at a level that tends to minimize diversity in housing type, contrary to one of the goals of the Plan. The idea of keeping multi-family at a small scale in developing neighborhoods is in response to the resistance there has been in the past to having any multi-family development near single-family detached housing. Keeping the scale and design comparable to that of single-family or duplex housing makes the multi-family development less dominant in the neighborhood and allows the different housing types to be better neighbors. The new units at the intersection of Rohret Road and Duck Creek Drive are a good example of development according to this policy. October 15, 2002 Page 2 These smaller developments (6-12 units per building) are encouraged at intersections of collectors and arterials as well as around neighborhood commercial centers. Apartments above commercial development are also encouraged. These policies do not mean that nothing larger than a 12-plex can be built. Windsor Ridge is a case on point. This is a new neighborhood; however with a comprehensive look at the entire area being developed, a mixture of housing is provided including single-family detached, duplexes, townhouses, 12-plexes and 18-plexes. Yet, no one housing type dominates Windsor Ridge to the extent that other types are precluded. Design Issues: In our current plan, there is language about the design of neighborhoods, particularly as they interface with arterial streets. An issue raised at the Council work session was the idea that the design features suggested in the Comprehensive Plan fostered development of multi-family housing along arterial streets and discouraged single-family development in these locations. The Plan suggests single-family development should have a greater setback along arterial streets than that required along local streets. Landscaping and berming in this setback is encouraged to moderate the noise of traffic and to provide some privacy to the dwelling unit. This principle reinforces a provision we have had in our Zoning Ordinance for nearly 20 years, which is a 40' setback requirement along arterial streets for residential development (20' is required on less traveled local streets). Development along Scott Boulevard, which is a mix of multi-family, zero lot line, and single-family detached, embodies this concept. Another design feature addressed in the Plan is in those cases where multi-family, particularly townhouses, are provided along arterials. In such cases, orienting some of the buildings to face the arterial with auto access from the rear is encouraged in order to present a more human aspect to the street. These design features are intended to address livability of the spaces and the character of the area. Amenities in Multi-family developments: The Plan does not address the issue of amenities in multi-family developments. This was not identified as an issue when the citizen task forces developed the Vision Statement used as the basis for the 1997 Plan. The issue of amenities did not arise until we were presented with the plan for the student housing development on Gilbert Street and amenities such as a pool, workout room, and "clubhouse" were presented as benefits of the development. Projects in Iowa City that have some similar amenities are Melrose Meadows near West High, Sycamore Farms (Saddlebrook manufactured housing and adjacent apartments), and Lakeside apartments. Enclosed is a letter from Steve Gordon of AM Management, the company that manages Saddlebrook and the apartments built along Heinz Road. I don't believe we have ever seen a proposal for the type of development described for the young professional population he references; we do have one for the elderly in Melrose Meadows. It is not clear to me at this point that a development such as he describes would be precluded, unless the project was presented as a gated community. One of the principles of our current planning is developments are connected and integrated via the street system and pedestrian ways to build cohesive neighborhoods. October 15, 2002 Page 3 Student Housing One of the points that seemed to be at the heart of the Council discussion about amending the Plan to provide more opportunities for large multi-family complexes was the need for student housing. 60- 50- 40- ~ Renter-Occupied Percentage 30- ,~ 10+ un t Dwe rigs J 20- 10- c Statistics *~e,42 According to the 2000 Census, 53.5% of the housing units in Iowa City are renter- occupied. In the metropolitan statistical area (MSA), which would include Co~alville and Nodh Libe~y, 43.4% are renter-occupied. To compare, the Cedar Rapids MSA has 27.3% renter-occupied and the Waterloo-Cedar Falls MSA, home to UNI, has 31.5% renter- occupied. 26.2% of Iowa City's housing units are in buildings with 10 or more units. In our MSA, 19.6% of all housing units ~re in buildings with 10 or more units, compared to the Cedar R~pids MSA with 10.4% and W~terloo-Cedar Falls with 9.5%. Through July of 2002, we have added 318 housing units in multi-family structures to our housing stock and 81 detached single-family units. We anticipate a proposal for a student housing project t~at will provide additional units on the recently rezoned Rupped prope~y on Highway 1. These statistics would le~d one to believe there should be ample oppo~unity for student housing in our housing market. Plan Amendment With the information provided above, the question for the Council is whether you believe the Comprehensive Plan does or does not represent the direction you collectively feel is best for the growth ~d development of Iowa City. To more readily permit large apa~ment complexes in newJy developing areas, some of the basic philosophies of the Plan would need to be changed. Principles upon which the district plans are based would need to be revisited. A re-write of the "Community of Neighborhoods" chapter (a~ached) and possibly amendment of the rand use map would be neoessa~. October 15, 2002 Page 4 If you decide to go forward with a change to the Comprehensive Plan, any amendment must, at a minimum, go through the Planning and Zoning Commission before Council's deliberation. The Comprehensive Plan, from its inception with the citizen task force visioning process in 1994 through the on-going district planning process, has been built on the participation of the people of Iowa City. Based on the "Community of Neighborhoods" chapter of the Plan, I believe an amendment permitting or encouraging apartment complexes in new neighborhoods, with or without amenities, would constitute a shift in philosophy from the current Plan. I would, therefore, suggest that an amendment to incorporate this shift in philosophy be done through a public process that reevaluates the vision of the 1997 Plan. Given that 8 years have passed since the original visioning process took place, such a reevaluation is timely and should take place within the next couple of years regardless of this issue. The Council may decide that this issue can be more comprehensively addressed when we revisit the entire Plan. Currently, the staff who would undertake any Comprehensive Plan amendment or re- visioning is immersed in the Development Code re-write. We would need to discuss with the Council an appropriate time frame to re-visit the Plan to meet the Council's priorities, should you choose to move forward with a change. cc: Planning & Zoning Commission Bob Miklo ppddidmem/Comp Plan disc w CounciI-MF 2002 doc Council Work Session May 6, 2002 Page 3 APPOINTMENTS Historic Preservation Commission (Moffltt Cottage District) - no applications, readvertise LIBRARY PARKING (IP5 of 4/18 info packet; IP1 of 5/2 info packet) Parking & Transit Director Fowler, Library Director Craig, and Library Board President Parker presented information. After discussion Council agreed with the recommendation by Parking and Transit Director Fowler to establish a task force made up of equal pa, rts of library and parking staff, involve the downtown business community, and prepare a report to present to Council, DTA, Chamber, and the media for input. " STAFF ACTION: Prepare a report and report back to Council. S. AND PRAIRIE PRESERVATION GRANT SUPPORT (IP2 of 5/2 info packet) Parks & Recreation Director Trueblood reviewed the request for City Council support of a REAP application by the Concemed Citizens for Sand Prairie Preservation, and stated that City Council support in the form of a resolution is required for the group to proceed. Majority of Council agreed to support the application. Parks & Recreation Director Trueblood stated a similar request might be forthcoming from Friends of Hickory Hill Park for the Hickory Heights Subdivision. City Atty. Dilkes reminded Council the item regarding Hickory Hill is not on the agenda and has not been noticed. Therefore, should not be discussed. STAFF ACTION: Proceed with resolution for May 21 agenda on Sand Prairie request. (Trueblood) SIDEWALK CAFIr= HOURS (IP3, 4, 5 of 5/2 info packet) Majority of Council directed staff to prepare an ordinance that would enable hours of operation of all sidewalk cafes to be 7:00 AM to 12:00 midnight, and a one year sunset clause for review. STAFF ACTION: Prepare ordinance for May 21 agenda. (Karr) COMPREHENSIVE PLAN AMENDMENT PCD Director Franklin facilitated discussion and developed the following flipchart representative of Council issues: · No wish to change 0Nilburn) · How big is too big for multi-family projects? (O'Donnell) · Appropriate location for multi-family (Vanderhoef) · Design standards for neighborhoods (Vanderhoef) · Implementation of neighborhood design (Vanderhoef) · Zoning questions: density = units or bedrooms (Lehman) · Density in downtown (Vanderhoef) · Lack of apartment complexes with amenities - why?. (Champion) · [Public access to amenities (Kanner)] · increase density on edges (e.g. RM-12) (Kanner) Council Work Session May 6, 2002 Page 4 · Identity Ul as partners in building community (e.g. non profit development corp.) (Kanner) · Capture larger portion of external costs of development especially on edge (Kanner) · Greater mix of small businesses and residential (Kanner) · Preserve some rural spaces (e.g. Braverman farm) (Kanner) · Increase % of housing that must be accessible (single family & multi family) (Kanner) · Expand SAO to scenic views, etc. (Kanner) · Address needs for student housing (Pfab) Franklin will review the issues expressed, identity the sections that would need to be amended in the present Comprehensive Plan, condense them, and return at the next work session to reach a consensus to proceed. STAFF ACTION: Proceed as outlined and report back at June 10 work session. (Franklin) PUBLIC POWER INITIATIVE (IP7 and IP8 of 5/2info packet Asst. City Manager Helling present for discussion. After discussion Council agreed to pursue a preliminary feasibility study with an estimated cost of $50,000; contact Bob Haug at Iowa Municipal Utilities regarding joint study; use whatever resources to put together Request for Proposals (RFP), including Bob Latham; bring back RFP for Council review; develop local public group to review the study; staff input on results of study furnished to Council; and group of citizens prepare recommendation to Council. STAFF ACTION: Proceed as outlined and report back to Council. (Helling) ET CETERA LICENSE.(IP9, 10, 11, 12 of 5/2 info packet) City Atty. Dilkes outlined the procedure for formally requesting that the State Alcoholic Beverages Division (ABD) pursue administrative sanctions against the establishment versus the City proceeding with imposing of sanctions locally. City Atty. Dilkes stated that any sanction imposed locally was appealable to the State. Asst. City Atty. Matthews present for discussion. Majority of Council directed the City Atty. to send a letter to the ABD the next day asking them to pursue administrative sanctions. STAFF ACTION: Letter sent May 7, and copies provided to Council on May 7. (Dilkes) COUNCIL TIME 1. Council Member Kanner requested an update on the complaint furnished to Council in their April 18 packet concerning One-Eyed Jake's. Staff will follow up. 2. (IP6, IP7 IP8 of 4/25 info packet) Council Member Kanner noted memos regarding the child care center in the new parking ramp and questioned if Request for Proposals (RFP) would be sent out. Staff will report back. AM Management 805 S. Gilbert St. Iowa City Ia. 52240 Ph: 319-354-1961 Fax: 319-351-0070 July 23, 2002 Karin Franklin Director Planning and Community Development 410 E. Washington St. Iowa City Ia. 52240 Dear Karin, Thank you so much for seeking our input regarding the research you are doing relative to apartment communities and the amenities they can provide. We appreciate the opportunity to share our views. It seems all of America, and Iowa City in particular, is interested in getting back to more livable communities and neighborhoods. The price of private transportation, busy highways and city streets and a need for feeling safe and secure has led to people wanting to stay closer to home. Crowded and expensive public and private amenities such as swimming pools, fitness centers, recreation facilities and parks has also led to people wanting these Rems as part of their neighborhoods. In a recent survey of our residents in Saddlebrook, when asked what services and amenities were of most interest to them, 3 of the top 5 responses were Clubhouse, Walking Trails and Exercise Facility. At the same time residents want recreational amenities in their neighborhoods, local governments are feeling pinched by a reduction in State support and the backlash of it's citizens when property taxes increase. We believe the inclusion of amenities within a neighborhood is becoming more important to the satisfaction of the residents within that neighborhood. An apartment community with included amenities offers the following benefits: · Less strain on sometimes already overburden public recreation facilities. · Less congestion on local streets as people no longer have to travel to enjoy their favorite recreational hobby. · Neighbors that get to know and become friends with each other because their social time is spent in the community. Residents' development a sense of community and a bond with other residents. · When the residents are ready to buy a home, they are more likely to purchase nearby because they have developed friendships and a familiarity with their surroundings. · Longer term residents, which leads to a better interaction between the apartment community and the immediately surrounding areas. Less turnover also allows more efficient management and maintenance which helps keeps rents under control. · Help attract a good quality work force that may be coming from larger cries and has come to expect certain amenities within their neighborhood. AM Management 805 S. Gilbert St. Iowa City Ia. 52240 Ph: 319-354-1961 Fax: 319-351-0070 More and more people who can economically afford to buy a single family home are choosing to live in an apartment. People such as young professionals, those who travel frequently for their jobs and seniors who may travel south for the winter all may choose apartment living over home ownership. These people are looking for a certain lifestyle and a sense of community and to attract them to the area we need housing that fits their needs. They want more than just a place to live. Fitness centers, community rooms, sports recreation facilities, high speed internet access, walking trails and open space are all important features that conscious apartment renters are seeking. In order to provide the above mentioned services, the project has to be large enough to make the cost of the services for each resident reasonable. Economically putting a pool in a 24 unit project is not feasible, but adding a pool and clubhouse to a 250 unit project can be accomplished. Our experience is that 250-300 units on 30-35 acres is the ideal size, which gives an overall density of less than 10 anits per acre. The project can be affectively managed and maintained with onsite staff and also provide the needed amenities. Another advantage to allowing large apartment complexes to exist in one area is the ability to create a transitional zone between the existing neighboring land and the higher density of the apartment project. The entryway can be inviting and well landscaped and create a buffer between the project and the street leading to the project. The buildings along the edges of the project can be smaller buildings with bigger units which means less traffic and residents near the adjoining property. The larger buildings with more density can be designed into the middle of the project away from adjoining landowners. Buildings can be clustered to allow large areas of green space and room for amenities. People feel connected with their neighbors which leads to a sense of security which is very important in today's society. Financing is another area that is positively impacted by a larger project. Investors require a return on their investment when they look at a project and the largest expense of most projects is the interest cost. Larger projects are able to go out into the secondary mortgage market and secure long term fixed rate financing at very competitive interest rates. This gives the project long term stability as one of the larger expense items is now controlled and predictable. In general, larger apartment projects (250+ units) are built to be Class A projects. Requiring attractive, interesting buildings, a variety a trait types and sizes, complimentary landscaping, ample green space and recreational amenities can and should be done during the approval process of such projects. We feel allowing these types of developments would give Iowa City a type of housing stock it currently does not have. A type of housing stock that will help attract young, professional career oriented people which in turn will attract business to our area. Karin, I appreciate the opportunity to share our thoughts. I am pleased that you are taking time and effort to research the possibility of expanding the scope of the Comprehensive Plan so the City can at least consider the possibility of a well designed, well managed apartment community. I have also included a pamphlet put together in a joint effort by the National Multi Housing Council and the National Apartment Association. I think you will fred the information contained in the pamphlet very informative and helpful. AM Management 805 S. Gilbert St. Iowa City Ia. 52240 Ph: 319-354-1961 Fax: 319-351-0070 Sincerely,~ Steve Gordon General Manager AM Management 19 NEI( HBOI[HO01:) INTRODUCTION Neighborhoods are the building blocks which make up the larger community of Iowa City. It is at the neighborhood level that many of the visions contained in Iowa City Beyond 2000 can be imple- mented through the City's developmental policies. Quality of life in individual neighborhoods will be affected by implementation of these policies. For example, the City's policies regarding arterial street design should result in a route which is pleasant for motor- ists to travel, and safe for pedestrians and bicycles; a route that defines the boundaries of neighborhoods and does not direct through traffic into the heart of residential areas. Portions of Scott Boulevard serve as a model of such a street. It carries traffic efficiently, yet the adjacent neighborhoods are buffered from it by a wide parkway and abundant landscaping. In contrast arterial streets in many cities become commercial strips which are un- pleasant for motorists and pedestrians alike. The City's policies regarding zoning will determine whether a neigh- borhood is made up exclusively of single-family dwellings or whether it contains a mix of housing types that allow a diverse population from young families to elderly persons to find housing suited for their needs. Policies regarding parks and open space will deter- mine if neighborhood children have sufficient playgrounds and whether adults will have recreational opportunities, such as trails, available close to home. Policies regarding the environment will determine whether or not natural features, such as stream corri- dors, which provide natural drainage and flood control and wildlife habitat, are preserved. The design of streets, park facilities and public and private buildings, will determine if the community is ac- cessible to persons with disabilities. These are just a few ex- amples of how the physical design of a neighborhood is related to the quality of life that its residents will experience. It is for this reason that neighborhoods will be the basic planning unit used to implement the visions of Iowa City Beyond 2000. 20 EXISTING NEIGHBORHOODS Iowa City has a diverse collection of neighborhoods. Older neigh- borhoods that are closer to downtown contain a mix of housing types and tand uses and include within their boundaries some com- mercial development and public institutions such as schools. Newer neighborhoods closer to the developing edge of the community tend to be less diverse in land use and housing types, consisting predominantly of single family homes. As the city ages and grows, the range of old and new neighbor- hoods will require different levels of attention and care to assure long term stability. Studies for each of the planning districts may identify neighborhoods that will benefit from more specific neighborhood plans that address issues such as parks, traffic, hous- ing, commercial areas, and general neighborhood ap- pearance and beautification. Iowa City's adopted Historic Preservation Plan con- tains strategies for helping assure the viability of Iowa City's older neighborhoods. These strategies sug- gest measures, such as conservation and historic district designations, the promotion of housing reha- bilitation, and efforts to control traffic and parking con- Older houses, such as these in the Brown Street gestion, as means to preserve neighborhoods (see Historic District, are an important part of Iowa City's Preservation Plan in Appendix H for details). Newer housing stock. neighborhoods that have developed since the 1950s have had less attention paid to their future. As these neighbor- hoods age and experience the pressures of growth in the commu- nity, more attention will need to be directed to these areas to as- sure their stability. Due to deterioration of existing buildings and changing land uses, there are some neighborhoods, such as the Near Southside, which provide opportunities for redevelopment. Detailed policies regard- lng the Near Southside are contained in the Near Southside Neigh- borhood Redevelopment Plan and the Near Southside Design Plan. As studies are written for each of the planning districts, specific subareas that would benefit from detailed redevelopment plans will be identified. NEW NEIGHBORHOODS Iowa City Beyond 2000 contains a vision for desighing new neigh- borhoods as they are added to the city. This vision is expressed in a number of policy statements which support the concepts of com- pact neighborhood design. Compact neighborhood design cre- ates village-like neighborhoods with housing for a diverse popula- tion, a mix of land uses, public space that is a foca~ point for the neighborhood, integrated civic and commercial centers, accessible open space; and streets which are pleasant for both motorists and pedestrians to travel on. Arterial streetslocatedapproximately A O J UNII every mile and designed in a modified grid pattern will become the framework in which new neighborhoods are developed. Neigh- borhood design concepts that reflect the Beyond 2000 visions will be used to guide neighborhood development throughout Iowa City. A map of a model neighborhood illustrating these concepts is shown 21 inFigure3(p. 21) and the concepts themseIves are discussed in detail below. These concepts will be considered when annex- ation, zoning and subdivision plans are reviewed by the City. They BORHOODi~ are not intended to exclude the development of large lot single N[lfitl family homes, but recognize that well balanced neighborhoods will include a variety of land uses and housing types. Neighborhood Commercial. Located near an arterial street, or near an intersection of two collector streets, a neighborhood com- mercial area associated with a public square or park can provide a focal point and gathering place for a neighborhood. The busi- nesses within a neighborhood commercial center should provide shopping opportunities within convenient walking distance for the residents in the immediate area, and may include such facilities as a post office substation, a day care center, small restaurants and a convenience store. The design of the neighborhood com- mercial center should have a pedestrian orientation with the stores placed close to the street, but with sufficient open space to allow for outdoor cafes and patios or landscaping. Parking should be located to the rear and sides of stores with additional parking on the street. Including public space, such as a town square in a commercial center, will allow such centers to be a focal point for their neigh- borhoods that can serve as an activity center for recreation, sea- sonal festivals, farmers markets, play areas and a bus stop. Apart- ments above businesses can provide needed housing while increasing the revenue stream for commercial establishments and enhanc- lng the residential nature of the area. Townhouses or small apartment houses sur- rounding the commercial center can increase the customer base for the commercial uses and make efficient use of the services avail- able in the neighborhood center. Diverse housing types. A mix of housing types within a neighborhood provides resi- dential opportunities for a wide variety of people, including singles, young families, elderly persons, large families, childless couples, owners and renters. When diverse housing sizes are dispersed throughout ail neighborhoods, large concentrations of apartments can be avoided. The predomi- nant land use in most neighborhoods will be Neighborhood Commercial Center designed like a "main street" with single-family homes. However, the mix of offices and apartments on the second floor housing within a neighborhood may also in- clude homes on smaller lots, townhouses, duplexes, small apartment buildings, and accessory apartments above garages. Small multi-family lots of approximately 12,000 to16,000 square feet of Low Density Multi-Family zoning are ap- propriate at the intersections of collector and arterial streets. Lots of this size will assure that the resulting apartment buildings will be no more than four to six units per building, so that there are no more than 24 units at any one intersection. Buildings of this size can be designed to be of a similar height and appearance as single- 22 family housing. MoreEfficientandCompactDesign:Diversehousingtypesand A COMMUNI'~ OF compact subdivision design can be used to increase the density NEIOHBORItO01]S of an area slightly when compared to a typical suburban subdivi- sion, while maintaining the traditional residential character of a neighborhood. Many recent subdivisions contain only two to three dwelling units per acre. A density of five to seven dwelling units per acre will allow the expense of installing streets and sewer and water lines to be spread out among more homeowners and will make it easier and less expensive for the City to provide municipal services. systems. A modified reduce congestion on _ main roads, provide more direct routes, and miles traveled within a neighborhood. A modi- I I '"' fied grid pattern also provides alternative ways for fire trucks and other emergency ve- hicles to circulate Thestandardstreetdesign(lefOoffersoneroutebetweenoriginanddestination. through a neighbor- Themodifiedgridsystemoffersamultitudeofroutes. hood. Cul-de-sacs are appropriate where environmental constraints or barriers such as steep ravines prevent the connection of streets. Arterial streets. Arterial streets serve as neighborhood bound- aries and provide access across the city without continuous travel through neighborhoods. Arterial streets are intended to carry high volumes of traffic traveling between homes, employment, shop- ping and other destinations. These major streets, if properly de~ signed, reduce the likelihood of motorists cutting through resi- dential neighborhoods. To maintain the capacity of arterial streets, the number of side street intersections with the artedal street should be limited, and driveways to individual lots should be prohibited. Because they become major elements of the landscape, the aes- thetics of arterial streets must be considered. Features such as special street lights, trees and medians can enhance the appear- ance of arterial streets. Wide parkways can provide buffers be- tween arterials and adjacent developments. Eight foot wide side- walks on at least one side of an arterial street provide for safe and comfortable pedestrian travel and allow for bicycle travel. Inter- sections near schools and neighborhood commercial areas can be enhanced with brick or textured paving to highlight appropriate pedestrian crossing locations. For residential developments adjacent to arterial streets, zoning requirements specify that dwellings must be set back at least 40 feet from the street right-of-way line. This is 20 feet greater than required in other locations and provides space for landscaping to 23 create a buffer between the arterial streets and the adjacent homes. In some locations adjacent to arterial streets, homeowners have built tall fences along the street in an effod to create privacy in their back yards. This sometimes results in long blank walls along the arterial street frontage. To avoid this problem, lots which back onto arterial streets should be avoided where possible, and alter- natives to walls, such as dense landscaping or earthen berms, should be provided. Townhouses facing the street are another alternative to having back yards immediately adjacent to the road- way. Ar~erialstreetwithrearyards Collector streets. Collector streets playa supplemental role to ar- and blank wall terial streets, traveling through the area between arterials. A col- lector street is intended to carry neighborhood traffic from local, residential streets to the arterial streets serving the neighborhood. A modified grid pattern of collector streets lends itself to a pedes- trian friendly environment, and allows for dispersal of traffic among several streets instead of concentrating it on a few streets. Cre- ating more than a single means of access into a neighborhood supports the objective of sustaining quiet, safe neighborhoods and minimizing the effect of traffic on each home site within the neigh- borhood. The alignment of collector streets across arterial streets provides Landscapeprovidesbufferbetween rear for the safe crossing of neighborhood boundary streets, particu- yards and a~terial street lady for pedestrians and cyclists. Within the neighborhood, how- ever, collector streets should not be continuous, but should be offset to slow vehicles and minimize traffic cutting through neigh- borhoods. Narrower local streets. Narrower streets slow traffic, allow for a more complete tree canopy over the street, and reduce the amount of pavement between homes in a neighborhood. This improves the aesthetics of the street. For residential streets a width of 22- 26 feet may be appropriate. Each side of a street should contain sidewalks so that travel for pedestrians is made safe and conve- nient. Townhousesfaceartedalstreet Reduced front yard setbacks. Reduced setbacks allow homes to be placed closer to residential streets. Reducing the face to face distances between homes increases the potential for social activity and neighborhood connections. In lieu of deep front yards, porches can serve as a transition between the public sidewalk and private residences. Front yard setbacks of less than 20 feet along local residential streets should be considered. Narrowerlot frontages. Narrow lots in the range of 30-50 feet in width (less for townhouses) result in more compact development which consumes less land and makes it possible to provide pub- lic improvements, such as streets, sewers and water lines more efficiently. The costs of constructing streets and other public [ OJ UNl improvements are spread across more properties in more com- pact developments. Building on smaller lots allows the construc- tion of more moderately-priced housing. N[IGNBORHOOD~ Use of rear lanes or alleys. Landscaped and well-lighted alleys can allow utilities and garages to be located away from the street and enhances the appearance of the neighborhood from the street. 24 When garagesareaccessedfr°malleysattherear°fthel°ts' R vehicular traffic on residential streets is reduced. The alley can serve as a common driveway for the garages located off of it. With narrower lot frontages, the cost per lot for paving in a devel- opment that includes alleys and streets is roughly the same as N[lfil'l §l H00 the cost of conventional streets alone in a larger lot subdivision. Housing units arranged around a courtyard with vehicular access from a rear lane can also be an attractive alternative to conven- tional developments. Locating garages off the alley means the street side of homes need not be dominated by garage doors and expanses of con- crete driveways. The front yard can present more of the social aspects of the home, such as porches and front doors. This is particularly important for small single-family homes, townhouses and zero lot-line residences on narrow lots, where a two- car garage typically encompasses 50% or more of the front of a home. Townhouses and apartments can also have a much more appealing residential streetscape if parking is provided off an alley or private drive to the rear of the buildings. Where alleys are not possible, having narrower or shared driveways along the side and to the rear of houses reduces the amount of paving in front yards, and lessens the emphasis of garage doors along a street. For single-family dwellings on large lots, alter- natives for vehicular access, such as alleys, are less cru- cial for good design, because the proportion of the prop- arty devoted to vehicles is smaller. Parks, Trails and Open Space. ideally, neighborhood Streetscape with narrow street, shallowfront yards, parks are small 3-7 acre open spaces that provide a fo- and garages located to side of houses. cai point for informal gatherings and recreation within easy walking distance from residences in a neighbor- hood. In some cases smaller pocket parks may be ap- propriate. A neighborhood park may be completely sur- rounded by residential units, or situated adjacent to a school or a neighborhood shopping center. Neighbor- hood parks should be designed as an integral part of an interconnected system of open space. Trails should con- nect neighborhood parks with larger community and re- gional parks. To support pedestrian-oriented neighborhood design, trails and sidewalks should connect the major destina- tions within a neighborhood, such as schools, parks, tran- sit stops and commercial centers. Trails and sidewalks that intersect with key neighborhood destinations can be Paving andgarage doors dominate streetscape adjacent to the street, located along drainageways, and constructed over major sanitary sewer easements. Pres- ervation of environmentally sensitive areas, such as wet- lands and stream corridors, provides opportunities to en- hance a neighborhood while maintaining scenic resources and wildlife habitat. Wherever possible, natural features, such as waterways and woodlands, should be incorpo- rated as key amenities within parks and along trail sys- tems. Alleys allow for narrow lots with a atreetscape of atfractive entryways and landscaping NEIGHBORHOOD DESIGN CONCEPTR Pre~ ENVIRONMENTALLy SENSITIVE LANDSCAPED BUFFERS along arterial AREAS Provide foe ELEMENTARY SCHOOL site, if justified 46 The citizer~s of'iowa City build community and preserve the cibj's quality of life by providing connections not only to the people and places around which activities are centered, but also to the city's histo~, its environment and the University, allofwhich have shaped Iowa Cites unique character. Future city developments should chedsh and protect the character of the dewntown and existing neighborhoods, while carefully creating new areas which are inno- vative in design, are compatible with their surroundings and are environmentally sensitive. Futura growth and development of the community should be guided and managed to create a city which is Definable in character and space; · Accessible to all; · Humane; Inclusive; · Diverse in land uses, employment and housing opportuni- ties; Environmentally sensitive; and · Economically healthy. LFINI)U I__' URBAN P TTFI N 47 Define the City's adopted growth area boundary. · Focus urban growth; use the City's extraterritorial review · powers to discourage suburban sprawl. Establish wherever possible green space at the edge of the urban growth bOundary. Contain industrial development in industrial parks on the /_ I:1_ · Identify appropriate areas forindustrial growth, provide city L H services, zone accordingly. [JRBRN PR RN Focus commercial development in defined commercial cen- ters, including small scale neighborhood commercial can- · Identify appropriate commercial nodes; zone accordingly to focus commercial development. ~ ~'~"r~_-~l_~ . Discourage linear strip commerclal development that en-courages sprawl. ,. Maintain a strong, accessible downtown that is pedestrian oriented and a cultural, commercial and residential center. Encourage continued investment in downtown to assure its place as the community cultural and commercial center. Work with the business community on strategies to keep downtown commercially viable. · Promote growth downtown consistent with the Near Southside Development Plan. Protect the historical and natural environment within the city. · Develop guidelines to help the development community deal appropriately with natural areas and open spaces. · Use City projecis to demonstrate appropriate relationships between development and environmentally sensitive areas. · Continue implementation of the Iowa City Historic Preser- vation Plan. Foster strong community neighborhoods with a mix of hous- ing, churches, schools, recreation facilities, commercial ar- eas, and historic landmarks. · Plan and promote the development of model neighborhoods that are compact, pedestrian-oriented, contain a mix of housing, with neighbOrhood focal points and commercial centers. · Promote a mix of housing styles within neighborhoods, including compatible inflll development through neighbor- hood conservation districts and other measures; and zone parcels in advance of development. Implement zoning which integrates multi-family buildings 10W~ CI-~ as transitions be~veen neighborhood commercial zones and lower density single family areas, Work with appropriate organizations to ensure that schools, B Y ND churches, parks, and neighborhood commercial centers are centralized within residential areas rather than on the fringes - of the community. Promote neighborhood commercial centers by identifying /./~J~//.~ J~/f ~L'-/'/-/./f/~f? and zoning parcels in advance of development. City of Iowa City MEMORANDUM DATE: October 16, 2002 TO: City Council FROM: City Manager RE: Melrose Avenue Area/University - City Traffic Study Attached is a proposed outline for a traffic study in the Melrose Avenue/Byington Road/Grand Avenue area. This study assumes that a consultant would be hired with a joint sharing of the cost between the University and the City. It focuses specifically on the intersections of Melrose, Grand and Riverside Drive. We have assumed this would be the focus of your study interests and would need to confirm this general outline fulfills the Council's direction. We have not identified the formal public processes likely to be necessary in this study effort. Assuming the City Council and University agree to the general outline, we would require, as we normally do with consultants, to interview all those parties that have a "stake" in the project planning process. This item is on your agenda for Monday, October 21, for discussion. Hopefully you will give us general direction and we would plan to visit with the University in order to develop the agreement. A copy of this memo and outline has been forwarded to the University. Area residents have asked for a copy, which I have taken the liberty of sending to their attention. Mg r\memo\melrosestudy.doc Proposed Traffic Study Outline: Melrose Avenue/Byington Road/Grand Avenue Area Statement of Issue: How should Melrose Avenue be configured between the intersection of Melrose/South Grand Avenue and Riverside Drive. The study corridor is limited to the segment between the intersection of Melrose/South Grand and Riverside Drive. 2. Analysis a. Factors to consider: UI goal of pedestrian-oriented campus; access to residence halls and UIHC emergency reom; access to the neighborhood south of Melrose Avenue. b. Examine existing traffic service in the area/note if there are any high collision locations or other safety concerns/note especially pedestrian issues in the area. c. Municipal street design standards: Examine concept alignments. Factors: existing Melrose avenue cross-section to the west; sidewalk connectivity and pedestrian routes in general; bus pull-offs; access to new and planned UI facilities; east-west arterial street traffic flow; access to properties south of Melrose. d. Select preferred alignment; develop cost estimate. 3, Agreement between City and University on alignment, timing of improvements, and cost sharing jccogtp/treffic study-melrose doc City of Iowa City MEMORANDUM Date: October 11, 2002 To: City Council From: City Manager Re: Water Revenue Bonds - Upgrade in Credit Rating Moody's Investors Service has assigned an A1 credit rating to our water revenue bonds. This is an upgrade from A2. The general factors cited to support the increase in rating include the sound financial operations, and our healthy area economy. Moody's indicated that the water system financial results continue to show positive trends. This is evidenced by multi-year operating and capital planning, and earlier policies, such as the accumulation of cash (20% policy of the Council) to pay a portion of the water plant's capital expense. Our working capital reserves had increased substantially, and we did note that they would be reduced in the future in order to finance the Water Treatment Plant and other capital facilities. Furthermore, our water system serves our community (it is noted that we are rated general obligation debt of Aaa) as well as a variety of other factors. This credit rating increase has been a long-term goal and the fact it was accomplished in our difficult economic times, is even more notable. We now have the highest available revenue bond credit rating. mgr/mem/water*revbonds doc City of Iowa City IP4 MEMORANDUM Date: October 11, 2002 To: City Council From: City Manager Re: Oakdale Boulevard corridor study in east Iowa City There is currently a 28E agreement in place between the City of Iowa City, the City of Coralville, and Johnson County pertaining to the future alignment of Oakdale Boulevard between First Avenue Coralville and Prairie du Chein Road. The JCCOG Arterial Street Plan also shows Oakdale Boulevard extending east from Prairie du Chein Road to a future intersection with Iowa Highway 1, then east of Iowa Highway 1 and over Interstate 80 where it will intersect with the new alignment of Scott Boulevard. This future arterial street corridor is included in the Iowa City Comprehensive Plan. With the completion of Scott Boulevard we anticipate future development activity in this area. There is also ongoing interest in developing property along the Iowa Highway 1 corridor between Northgate Corporate Park and the City's Growth Area Boundary, which is near Rapid Creek. Because of this it is necessary for us to begin planning for the future alignment of Oakdale Boulevard through this area. We will be assisted in this effort by EarthTech Consultants, who have opened a local office in Iowa City. You may be familiar with EarthTech's work as they have assisted us with similar corridor studies for Mormon Trek Boulevard extended, Highway 965 extended, and the Oakdale Boulevard corridor west of Prairie du Chien Road. The study will be conducted over the next 6 to 12 months and will include a staff committee working with EarthTech. Various alignment alternatives will be evaluated, and the environmental, social, and engineering impacts of each alignment alternative studied. The City Council will ultimately select the preferred alignment alternative. Adopting a preferred alignment will allow development activities to occur in the area while preserving the future corridor of Oakdale Boulevard. Another important component of this study will be an access control plan for Iowa Highway 1 between Northgate Corporate Park and the growth area boundary. Development of an access control plan is supported by the Iowa Department of Transportation. It will allow redevelopment of property to occur in a manner which will preserve the function of Iowa Highway 1 as an arterial street in our community. Contact Assistant Planning Director Jeff Davidson if you have any questions. cc: Jeff Davidson Karin Franklin Chuck Schmadeke Rick Fosse cngdme m/oa kd aleblvd.dec City of Iowa City MEMORANDUM Date: October 16, 2002 To: City Council From: City Manager Re: First Avenue Sidewalk As you are aware, there is one remaining unconstructed section of sidewalk (100' +/-) on the west side of First Avenue adjacent to 131 N First Avenue. You will also recall a letter from an area resident asking for the sidewalk construction. With First Avenue opening and the general pedestrian needs of the area, having the sidewalk installed would be beneficial. While construction of sidewalks is generally the responsibility of the abutting property owner, in this instance an extensive legal process is necessary to have the sidewalk constructed. Given the circumstances, it seems to be in the community's best interest to have this sidewalk installed immediately. I have authorized such work. The Thomas's attorney has been so notified and he has indicated that they would not object. We will not recover any of this cost, approximately $3,000. City crews will do the work. mgr/mem/thomas-sidewalk.doc EYEN K NN.ER Cd7 Cou lcdmember. 'rowa C t7. Home Address: 630 $. Governor, #1, Iowa City, Iowa 52240 (319)338-8865 From: Steven Kanner To: City Council Re: Highlights of Iowa League of Cities, 9/18-20/02 Date: 10/17/02 Here are some highlights from the recent Iowa League of Cities Annual Conference that occurred fi.om September 18 - 20 in Cedar Rapids. The opening workshop session on "..,The Changing Nature of Mayor and Council - Leadership" was presented by UI's Tim Shield. There was a ~:rowd of over 200 participants but Tim did a good job of facilitating an inclusive and informative workshop. Much of the session was spent brainstorming and offering examples in regards to "learning new tricks" in terms of providing leadership as elected officials. For example, traits ora "High Performance Governing Body" might include a willingness to become informed and learn, have strong principals and equal access to information, among others. Tim peppered his presentation with quotes such as this one fi.om Mark Twain, "A man with a new idea is a crank, until he succeeds." On Wednesday evening I attended and perused the 80+ organization and vendor booths in the Cellular Center. There were many engineering firms and info/computer systems represented. I found a couple of energy programs offered by the Iowa Department of Natural Resources quite interesting (515-281-8681/www. state.ia.us/dnr/energy). The f~rst program is called "Rebuild Iowa - The Power of Energy Efficiency in Iowa Communities." Iowa communities can apply for financial aid from the state to help create plans for improving energy efficiency. A local coordinator brings together city officials and business leaders to customize their goals. "Technical expertise, financing packages and professional assistance are the kinds of tools building owners receive to make their buildings energy efficient." The Iowa Energy Bank is available to organizations and public bodies to receive additional assistance for energy efficiency improvements. With the assistance of the DNR there is a four step process taken by participants: 1) Determine current energy use and potential savings; 2) Create a financing package with a local bank or use the Energy Bank's resources; 3) Make the improvements; 4) track savings. Although the City of Iowa City if very good at implementing energy efficiency and conservation measures for its own buildings we might want to explore how the city can support the above programs. It might be worthwhile exploring how economic development money invested in energy issues can help drive a positive economy. And check out the currency passed out to exhibit hall participants: along with other State League board members, the mug of our baseball-slugging City Manager's was featured on a possible new Iowa dollar.' ....... IOWA LF, AGIJ£ OF ~. 2-. ~' On Thursday morning we started the day with a quite inspiring speech by Captain Al Haynes. Haynes was the "pilot of Flight 232 that crashed in Sioux City in 1989. One hundred eighty-four of the 296 passengers and crew survived the crash." He noted that being able to save that many lives (the crash could very well have killed everyone on board) was due to a number of factors: luck, training, and the type of leadership that takes advantage of the skills and strengths of those that are part of your team. Listening to the recorded voice transmissions between the flight crew and ground control sent shivers up my spine. The first workshop I attended in the morning was "Preserving TIF's" presented-by Bob Josten. Josten is an attorney inDes Moines who works quite passionately with the League in promoting the use of TIF. Although I find I don't agree with his position on expanding and making it easier for cities to use TII* (the use of TIF has been expanded from its initial creation to allow it for more than blighted areas), I did find it an informative session. At the TIF workshop I found out that Councilmember Pfab's suggestion ora TIF for the whole city is not as outlandish as it might seem at first glance. The town of Northwood, Iowa has indeed made the entire city a single TIF district. I was reminded that school systems are reimbursed a certain percentage of funds that are lost to cities in TIF districts. The state reimburses up to $5.10 of the school levy for lost property tax. (The state budget for this fund is $25 million.) In Dubuque, the state reimbursed schools for 51% of lost revenue from TIF. Josten also noted that in 1996 a state law was rewritten to allow TIF funds to help with housing. Thirty to forty percent (I'm not entirely sure of this figure) of the funds must be used for low-income housing assistance. The low-income housing can be located anywhere. I disagree with Josten's suggestion that the low-income set-asides figures should be lowered. I would urge City Council to lobby the State League not to lower these figures or expand the use of Tl~'s. At the very least the State Legislature should incorporate mandatory financial guidelines similar to Iowa City's suggested guidelines. Finally, Josten confirmed that the creative use of Tl~ funds to purchase such things as bus passes for business employees, build bus shelters, or help fund a business childcare center are entirely appropriate. At the end of the discussion Susan Judkins, Director of Governmental Affairs for the League, said she welcomed my input as well as that of any other League member. Contact her about this issue at (515)244-7282 or susanjudkins~iowaleague.org. The next workshop,"Citizen Initiated Performance Assessment," was led by ISU's Paul Coates. Coates noted that citizens want accountability and involvement. With the help of a grant, he has initiated a multi-year project to involve city officials, staff and citizens to set evaluation standards for all aspects of city services. This has included evaluation of parks & recreation, fire, police, public works, etc. The initial cities participating will help develop a model that can be replicated by other cities around the country. Although Iowa City apparently opted not to participate in the initial process, it would behoove us to explore this model of citizen integration in future city service evaluations. At lunch I was able to spend time with a former Iowa Citian who is now on the City Council ofPeaxy, Iow__~.~ His city ~s one of the 15 or so cities that are taking part in the RFP for a municipal electfi6 utilit3~feasibility study He is enthusiastic about the prospects for his city. We were lucky '~hat wA wer~ ~itiing next to the City Manager of Indianola, Iowa - Tim Zisoff(515-961-9410). His [_~ity'~ ~lectri~ gystem has been "muny" for many decades. They are able to sell electricity at about 2$,lMS~whl COmpare this to Iowa City where residential rates are probably closer to $.09/kwh. I~T' tfings:are going very well for their system. Recently they received close to $200,000 for payment in lieCpftg~x~:from their municipal electric utility. The one caution he expressed is that if we set -2- up a separate independent electric utility board, similar to Indianola, we should make sure to be very specific in requking such things as payments in lieu of taxes, etc. My final workshop was attending Laura Castro de Cortes' "Iowa's Changing Hispanic Demographics. De Cortes is the president of the Iowa Hispanic Chamber of Commerce. She presented a few interesting statistics: 1) There are 32.8 million Hispanics (also known as Latino/as) in the U.S. (12% of the population); 2) The background of U.S. & Iowa Hispanics is approximately 66% Mexican, 15% Central and S. American, 4% Cuban and 9% Puerto Rican.; 3) One-third of Hispanics are under the age of 18; 4) The average marriage age is 20 (non-Hispanics is 29); 5) In Iowa the average Hispanic age is 24 (non-Hispanic is 48); 5) There are 82,473 Hispanios in Iowa according to the last census (about 1,900 in Iowa City). More general observations included: Hispanics are leaving the Catholic Church because it is too liberal, respond to communication in Spanish, tend to pay cash (don't like credit), regard the social graces as important (especially with women and elderly), and tend to hire people in community. Marshalltown is doing better at being proactive in incorporating a growing Hispanic population, while money for English as a Second Language (ESL) instruction provided by the state has gone down. The final plenary session I attended was presented by Mark Towers (of"Speak Out Seminars", 816-578-4516). His session was titled, "Changing Residents into Engaged Citizens, Engaged Citizens into Advocates & City Staffinto an Empowered Team." He was quite provocative and humorous. He certainly held the crowd's attention for a multi-hour presentation. Here are some highlights: 1) He urged us to be "Spies for Hope"; 2) "Consensus, collaboration and compromise are imperative governmental processes." 3) 73% of learning is visual; 4) "People want two things more than sex and money. That's praise and recognition." Use this formula (for praise): Be specific, do it immediately and be sincere; 5) Out of 15 ideas you might get two good ones; 6) Description of a "Work Group" (Internal Focus, Personal Agendas/Goals, Autocratic Leadership, Independent and Overdependent, Tolerate One Another, Non-Urgency, Non-Innovative) vs. a "Productive Team" (External Focus, Team Agenda/Goals, Participative Leadership, Independent and Interdependent, Enjoy One Another, Urgency, Innovative); 7) A good quote, "If we both agree, one of us is not necessary."; 8) Three communication principles: Listen. Ask ample questions. Seek to self-disclose and/or tell stories that are short, positive and have a moral. 9) "When there is a conflict, go right to it, because that's where the energy lies." It was a full and informative day-and-a-half conference. Please feel free to call me if you have any questions or comments about my report. -3- City of Iowa City MEMORANDUM DATE: October 15, 2002 TO: City Council FROM: City Attorney~ RE: Absence I will be out of the office on Monday, October 21 to Wednesday, October 23 to attend the annual seminar for the International Municipal Lawyers Association in Denver, Colorado. Sarah Holecek will attend next week's City Council meetings in my absence. Cc: City Manager City Clerk Assistant City Manager City of Iowa City MEMORANDUM Date: October 7, 2002 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, October 7, 2002, 6:30 PM in Emma J. Harvat Hall Council: Champion, Kanner, Lehman, O'Donnell, Pfab, Vanderhoef, Wilbum Staff: Atkins, Hailing, Dilkes, Karr, Winkelhake, Kelsey, Matthews, Boothroy, Franklin, Nasby, O'Malley, McCafferty, Fowler Tapes:02-75, Side 2; 02-77, Both Sides; 02-78, Side 1 (A complete transcription is available in the City Clerk's Office) JOINT MEETING PLANNING & ZONING COMMISSION: VACATION OF STREETS ON AGENDA,(P&Z items C, D & E) P & Z Members Bovbjerg, Anciaux, Chiat, Freerks, Hansen, Koppes, and Shannon present. PCD Director Franklin and Planner McCafferty present for discussion. Ordinance vacating Grand Avenue Court - After discussion a majority of Council requested a signed legal agreement from the University preserving the Cannon-Gay house prior to consideration of the vacation request and any decision to move the house must be made within historic preservation guidelines. Ordinance vacating portion of Front and Prentiss and Ordinance vacating portions of Harrison and Prentiss - PCD Director Franklin stated the CRANDIC has agreed (as the applicant) that the City could convey directly to the University and CRANDIC need not be an intermediary should Council wish to proceed with the vacation. CA Dilkes clarified that CRANDIC was simply trying to clear title on the slivers discovered during title work. REVIEW OF COUNCIL ALCOHOL INITIATIVES (IP1 and IP2 of 10/3) City Atty. Dilkes and Police Sgt. Kelsey presented information. Majority of Council agreed to suggested ordinance changing "serving" to "container", and other minor changes as outlined by the City Attorney, and to proceed with enforcement effort directed at sales to underage persons with a report back to Council in 6 months. Majority of Council requested a memo outlining the collection and disposition of fines in criminal cases. STAFF ACTION: Draft ordinance for November 5 meeting, and memo of fines in 10/10 information packet. (Dilkes) Council Work Session October 7, 2002 Page 2 PLANNING & ZONING ITEMS PCD Director Franklin presented information on the following items. A. Changing the zoning designation from Low-Density Multi-Family (RM-12) to Sensitive Areas Overlay Low-Density Multi-Family (OSA-12) on 1.06 acres to allow a 14-unit multi-family building located on the west side of First Avenue south of Stuart Court. B. Ordinance changing the zoning designation from 1) High Density Multi-Family Residential, RM-44, to Medium Density Multi-Family Residential, RM-20 with a Conditional Zoning Agreement, for an 8.69-acre property located north of Highway 1 and west of Miller Avenue; 2) Community Commercial, CC-2, to Medium Density Multi-Family Residential, RM-20 with a Conditional Zoning Agreement, for a 1.45-acre property located north of Highway 1 and west of Miller Avenue; and 3) Medium Density Single-Family Residential, RS-8, to Community Commercial, CC-2, for a 1.45-acre properly located north of Highway 1 and west of Miller Avenue. (REZ02-00013/Rupped) (First Consideration) C. Ordinance vacating Grand Avenue Court from Melrose Avenue to a line 295 feet to the nodh of Melrose Avenue. (UniversityNAC02-00003) (First Consideration) D. Ordinance vacating portions of the Harrison Street and Prentiss Street rights-of-way and an adjoining alleyway, west of Madison Street. (UNIVERSITYNAC02-00004) (First Consideration) E. Ordinance vacating portions of Front Street and Prentiss Street generally located south of Burlington Street and west of Madison Street. (CRANDICNAC02-00002) (First Consideration) F. Ordinance amending the preliminary Planned Development Housing Overlay (OPDH-12) plan for Lot 259 of Windsor Ridge, Part 15, Glen Brook Condominiums, a 46-unit residential development at the intersection of Court Street and Camden Road. (REZ02-00011) (Second Consideration) G. Ordinance amending the Zoning Code, Section 14-6H-1, General Industrial Zone, to arlow repair of commercial and industrial trucks as a provisional use. (Second Consideration) H. Resolution amending the Comprehensive Plan to adopt the Southwest District Plan for the area located generally south of Melrose Avenue, west of the Iowa River, north of Highway 1 West and east of the Iowa City Landfill. I. Resolution approving the final plat of Village Green, Part XXII, a 9.31-acre, 24-1ot residential subdivision located nodh of Wellington Road and west of Scott Boulevard. Council Work Session October 7, 2002 Page 3 AGENDA ITEMS 1. (Item #13 - Ordinance amending City Code ... Lease addendum) HIS Director Boothroy present for questions. Council Member Kanner requested a copy of maximum occupancy for different zones, and stated he would be offering an amendment at the formal meeting to remove the requirement to register. ' 2. (Items #9 - Resolution ... and #18 ... Resolution ... General Obligation Bonds; Item #19 ... Resolution ... Water Revenue Bonds) The City Manager stated the City had received a Aaa bond rating for the GO bonds and upgraded a notch for the water revenue bonds. 3. (Consent Calendar #3d(1) - Airport Zoning Ordinance and Map) In response to Council Member Vanderhoef, City Atty. Dilkes stated the language relating to the Board of Adjustment was the same language as presently existed. 4. (Item 2a - Proclamation ... Domestic Violence Awareness Month) Council Member Kanner suggested talking with the group accepting the proclamation and among Council Members themselves on possible legislation or direction to staff to reaffirm the City commitment. 5. (Consent Calendar #3f (6)- Tom Harkin letter ... Fire Department Improvements) Council Member Vanderhoef requested more specifics on the grant, including the dollar amount. 6. (Consent Calendar #3f (4) - Karen Dawes letter - Sand Prairie Preservation ... Southgate Development) In response to Council Member Kanner, PCD Director Franklin stated she would be sending a letter outlining recent discussions. COUNCIL APPOINTMENTS Housing & Community Development Commission - Matthew Hayek COUNCIL TIME 1. Council Member Vanderhoef stated she wanted a quicker turnaround on Board and Commission minutes to Council, and suggested a 21 day turnaround, even if that is simply a draft. The City Clerk will follow up with staff of Boards and Commissions. 2. Council Member Vanderhoef indicated her interest to view the PCRB video at the next work session. Majority of Council agreed to view the video and the police alcohol video at the October 21 work session. 3. Council Member Champion noted she would be attending the jail task force meeting on Wednesday and would be happy to receive input. Majority of Council requested copies of the task force minutes be provided in their packet. Staff will follow up. Meeting adjourned 9:20 PM. Re: Highway 6 Corridor Update Dear Hwy 6 Business Owner: Within the next couple of weeks, work will begin on the Highway 6 Landscape Improvement Project. This project consists of planting trees and shrubs, removing of undesirable vegetation and performing maintenance on some of the existing vegetation from the Iowa River to just east of Broadway Street. Work is expected to be complete by the middle of November. With the installation of the storm sewer system in the summer of 2001 and the 10' wide concrete trail this past summer, the landscaping project will conclude a $2.1 million investment in this corridor. These projects have improved the drainage, aesthetics and pedestrian accessibility. To keep the corridor looking its best we are asking the local businesses to regularly mow the grass between their property and the highway. Many of you are already doing this and your efforts are greatly appreciated. The City and Project Green will continue to maintain the trees and shrubs, mow the medians and clear snow from the trail. Thank you for your patience during the construction over the past two years and for your future assistance keeping this area attractive and viable. If you have any questions, comments or concerns feel free to call me at 356-5149. Sincerely, Ross Spitz Civil Engineer Iowa City Public Works Cc: Terry Trueblood, Director of Parks and Recreation Steve Atkins, City Manage~ 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 · (319) 356 5000 · FAX (319) 356-5009 JCCC rr. l , m e m o Date: October'll, 2002 To: Steve Atkins From: Brad Neuman~ Re: Collection of #3 through #7 plastics at the curb Recently, the City Council received an email questioning why Iowa City does not collect #3 through #7 plastics in the curbside collection program, since other communities in Johnson County do. We work with City Carton Recycling in setting up our recycling programs. City Carton tells us that 80-90% of the plastics collected from households consist of #1 and #2 plastics, and these two types of plastic have a better market than #3 - #7. The higher numbered plastics are, for the most pad, considered a contaminant because the market really only wants the #1 and #2 plastics. The smaller communities in Johnson County, all of whom have the same hauler, may take #3-#7 plastics to City Carton because of the lower volumes. All of the plastics are combined and shipped to market. Small amounts of #3 - #7 plastics are allowed but not at the volume that Iowa City would produce. Currently, Iowa City delivers #1 and #2 plastics to City Carton for free. If we were to mix in #3 through #7 plastic we would likely end up paying City Carton to take our plastics due to the lower-quality mixed plastics. There is not a lot of money in plastics in the current recycling environment. Please let me know if you need any additional information. cc: Jeff Davidson Rodney Walls jccogsw/mem/bn3-7plastic$.rJoc City of Iowa City MEMORANDUM DATE: October 17, 2002 TO: Board and Commission Staff FROM: Marian K. Karr, City Clerk ~ RE: Submission of Board and Commission Minutes At their October 7 work session, the City Council directed staff to provide minutes of all Board and Commission meetings within 21 days of that meeting. In many cases this would mean that "draft" minutes will be provided within the timeframe and "final/approved" minutes sent after the next Board or Commission meeting. All "draft" minutes will be provided in Council information packet. "Final/approved" minutes will be included in the consent calendar for official acceptance. "Draft" minutes are not necessary if a "final" can be provided within the 21 days. Board and Commission staff will be responsible for sending the minutes to Lisa for the information packet and/or agenda. Only "final" minutes will be posted to the City website, Summary of New Procedure · Label minutes"draft" or"final." · Draft minutes: Send email word version to Lisa AND Barb. · Final minutes: Send email word version to Lisa AND Barb (All except Planning. Brenda will post final minutes per current procedure.) As a reminder, minutes should be formatted as outlined in the attached February 1997 memo. Attachment cc: City Council Department Directors Document Services City of Iowa City MEMORANDUM Date: February 18, 1997 To: Board and Commission Staff From: Marian K. Kerr, City Clerk Re: Board and Commission Minutes At a recent City Council meeting the issue of Board and Commission minutes was discussed, As a result of that discussion I am requesting your assistance on two issues, format and timeliness. FORMAT Boards and Commissions should use similar format for minutes. The following is recommended: a. Members present b. Membem absent c. Staff present d. Changes to minutes of previous meeting e. Recommendations to the City Council 1) Items should be listed as separate agenda items to distinguish them from formal receipt and filing of minutes. 2) All recommendations should be accompanied by the appropriate ~tafl report(s). Information pertaining to any altsmatlves that were considered and the rationale for the recommendation should be included when appropriate. 3) When items come to the City Council for which there is a designated Board or Commission those items should be referred to that Board or Commission and a report or comment back to City Council. f. Requests to the City Manager for Information or staff assistance g. List of matters pending Commission-Council disposition h. Summary of discussion and formal action(s) taken TIMELINESS Board and Commission minutes should be furnished to Council on a regular basis, Council has requested that minutes be submitted to them prior to any Council action or discussion of items included in the minutes (i.e. recommendations to Council should be on the same agenda as the detailed minutes). They also stressed the importance of obtaining the minutes prior to the holding of public hearings by that Board or Commission to enable Council Members the opportunity to attend. Please communicate this information to your minute taker or volunteer preparing your minutes, and call me with any questions you may have. cc: Department Heads City Council bc3-1MK From: Officer R. A. Mebus Ref: Monthly Activity Report Date: Copy: Captain Widmer During the period covered by this report, 9 different officers spent a total of 33.25 hours participating in than 16 community events and had contacted nearly 430 persons. Listed is an overview of the different events. DATE OFFICER Contacts Length Activity 9-1-02 Mebus 100 1.5 Regina Fall Festival 9-3-02 Mebus 15 1.5 High School Youth Group 9-4-02 Mebus 25 1.0 Optimist Club Presentation 9-5-02 Brotherton 15 1.0 Sertoma Service Org Present. 9-8-02 Kelsay 45 1.0 Brothers Bar Staff Mtg 9-9-02 Fink 10 1.25 Scout tour ICPD 9-10-02 Brotherton 18 2.0 Stepping Up Coalition Mtg 9-11-02 Mebus 15 2.0 John's Grocery Staff Mtg 9-11-02 Mebus 11 1.0 Parent Group Mtg 9-18-02 Hartman 15 1.5 Church Cadet tour ICPD 9-21-02 Lippold 0 4.0 National DNA Kit Program 9-22 Mebus, 21 5.0 TIPS Class - ETC Akers 9-24-02 Mebus 15 1.0 Goodwill Staff Mtg- Home Security 9-29-02 Schwindt 80 2.0 Alcohol Pres- fraternity 9-29-02 Mitvalsky 20 1.5 Neighborhood Watch Mtg - 600 N Linn ST 9-30-02 Mebus 25 6.0 NHTSA Child Safety Seat Class There were 7 officers visiting 11 schools for approx. 21.5 hours. Regina Elem. begins the DARE program on Oct 4th. IOWA CITY POLICE DEPARTMENT 410 EAST WASHINGTON STREET, IOWA CITY, IA 52240 (319) 356-5275 ! FAX # (319) 356-5449 "An Accredited Police Departm en t" TO: Steve Atkins From: RJ Winkelhake Ref: PAULA Arrests The print out of the PAULA arrests for the past two years and 2002 to the end of September provide the following data. 2000 2001 2002 January 221 131 67 February 172 53 91 March 86 106 218 April 187 94 188 May 30 36 176 June 50 91 175 July 59 60 152 August 345 42 356 September 159 192 318 October 44 88 November 47 70 December 30 25 Total 1430 988 1741 to Oct. The PAULA arrest numbers can not be used to make a judgement with respect to effectiveness of any local ordinance or State Code because of other factors that are part of the equation that results in the number of PAULA tickets issued. Some of the factors that come into play are the availability of officers, grant funding and calls for service. The calls for service will impact the officers' ability to devote time and effort to the liquor license establishments at any given time. Marian Karr ~ From: Irvin Pfab [iplab@avalon.net] Sent: Tuesday, October 15, 2002 9:45 AM To: Iowa City City Council Subject: 101502fw Merchants snuff out underage tobacco sales:The Datona Beach News-Journal. by Jamie Hernandez-staff writer Tuesday, October 15, 2002 Merchants snuff out underage tobacco sales By JAIME HERNANDEZ (jaime.~ernandez~news-jrnl.com) Staff Writer DAYTONA BEACH -- Pat Cleland has heard it all, from "I forgot my ID" to "C'mon, they're for my dad." But no excuse will persuade him to sell cigarettes to minors. "Ifi look at them and they don't look old enough to buy and they don't have ID, I don't sell it to them," said Cleland, 23, a clerk at the ADC Beverage store on North Atlantic Avenue. Cleland learned the hard way. He was arrested several months back for mistakenly selling alcohol to two teenagers who were part of a sting conducted by the Bureau of Alcohol, Tobacco and Firearms. He is still awaiting a court hearing on the matter. Cleland, of Ormond Beach, said he misread the birth date on one of the teens' driver's licenses, a mistake he vows will never happen again. He said no minor has since left his store with a pack of smokes while he's been behind the counter. Tough law enforcement is one reason Florida showed one of the lowest retailer violation rates among states that submitted reports on tobacco sales to people younger than 18, according to the Substance Abuse and Mental Health Services Administration, an agency of the U.S. Department of Health and Human Services. Statistics show that 7.7 percent of retailers in Florida violated the law by selling cigarettes to minors in 2001. Only Colorado, Hawaii, Maine, Mississippi and South Dakota had violation rates similar or lower than Florida's. The national retailer violation rate last year was 16.3 percent, down from 40.1 percent in 1996. Federal law requires states to enact and enforce youth tobacco access laws; conduct armual random, unannounced inspections of tobacco outlets; achieve negotiated annual retailer violation rates; and have a final rate of 20 percent or below. At the 7-Eleven on the 50 block of South Atlantic Avenue, signs on both its registers, on its counter and on the wall behind the counter warn tobacco will not be sold to minors. "This helps stop underage smoking," said Kim Lehman, 42, a clerk there "Our registers won't let us finalize a tobacco sale unless we punch in the person's birth date." Workers there also can slide a customer's driver's license through the register like a credit card to make sure the identification is valid, Lehman said. If the register gives a warning about the ID, the sale won't go through. 10/15/02 Page 2 of 2 Lehman said she has even rejected the sale of tobacco products to adults who are accompanied by a minor. "One guy sent his 14-year-old niece in to buy a lighter. I refused because she didn't have ID," said Lehman, of Daytona Beach. "The guy then came in to buy the lighter and we also said no because she was with him." Police credit increased enforcement efforts for the drop in violations In Volusia and Flagler counties, local authorities usually work with the state Division of Alcoholic Beverages and Tobacco to conduct sting operations using teens who pose as customers. The operations typically last several hours, and 10 to 20 stores are targeted. If the teen walks out of a store with a pack of cigarettes, the employee who handled the sale is arrested. "We want every store in the county to think that they may be next," said Volusia County SheriWs Office spokesman Gary Davidson. "The average person may not think this is the most significant enforcement issue that we have to address, but the fact is that.., tobacco is a significant public health issue." No Sale Federal government statistics show that 7.7 percent of retailers in Florida violated the law by selling cigarettes to minors in 2001. The figures shows the state has much stricter enforcement of tobacco laws than most states, and that across the country, control over cigarette sales to min6rs has tightened in recent years. About 16.3 percent of retailers sold tobacco to minors last year, down from 40.1 percent in 1996. Only Colorado, Hawaii, Maine, Mississippi and South Dakota had violation rates similar or lower than Florida's. © 2002 News-Journal Corporation. ® www.news,journalonline.com. Do not republish or distribute without permission. 10/15/02 Iowa City AreaBo~rdDeVelopmentof D ors C onp/ September 13, 2002 Minutes ~ MEMBERS PRESENT: Steve Atkins, Jeff Disterhoff, Scott Fisher, Charlie Funk, Tom Goedken, Tom Gelman, Tim Gholson, Jim Griffin, Pat Guard, Kelly Hayworth, Mike Huber, Brian Ja~nes, Larry Morgan, Ronald Reed, Rose Rennekamp, Dick Rex, Glerm Siders, John Wetzel, Bruce Wheaton and Harry Wolf. ABSENT: Mike Lehman, Norm Nielsen, Scott Miller, Tom Scott, Mike O~onnell and David Skorton. GUF,~TS: ICAD intern Ryan Murphy and Gary Carlson, Clifton Gunderson LLP. STAFF PRESENT: Joe Raso and Linda Schreiber CALl. TO ORDER: Chair Charlie Funk called the meeting to order at 7:30 a.m. MINUTES: Motion by Reed; second by Atkins to approve the August 9, 2002 ICAD Group Board of Directors minutes. Unanimous approval. ANNUAL AUDIT REPORT: Carlson presented the FY2002 audit report to the board noting the following: / The audit was done in accordance with auditing standards generally accepted in the United States of America. · / In-kind contribution from the Iowa City Area Chamber for rent--annual value $6,190 · / FY2002 revenue /1313,142 compare to FY2001~224,313 / FY2002 expenses---S215,371 compare to FY2001-~q253,875 · / FY 2002 revenue after expenses~97,771 compared to FY2001-- $(29,562) ~' FY2002 cash balance $178,776 compared to FY2001--$81,005 ~' Automobile lease commitments for FY2002--$7,900; FY2003--$5,900; and FY200~, $3,700. ~ $100,000 certificate of deposit investment Carlson also noted the board's efforts to raise investments resulted in greater private investment and cash balances. Currently the ICAD Group maintains deposits in one institution, however investments in excess of FDIC limits are uninsured. He also noted the majority of the group's investments represent contributions from Johnson County residents and businesses and a change in the local economy could materially impact the organization. Rennekamp asked about the usual audit comment noting a separation of financial duties. Carlson responded the comment is noted in the audit letter, not the report. Wolf asked if in-kind rent should be reflected on a monthly basis. Carlson did not feel it was necessary, however if the board determined they wanted to reflect an actual cost the amount could be recorded monthly. Carlson also noted a positive relationship between his staff and ICAD Group. Motion by Wolf; second by Rennekamp to approve the Financial Statements and Audit Report by Clifton Gunderson for FY2002. Unanimous approval. INV~I"MENT CA~AIHN: Funk stated our fundraising consultant, Tom Summy, identified numerous companies that had not been asked to invest. He reminded board members when asking for a contribution, that potential investors are asked for a four-year commitment. He also volunteered to assist newer board members with theh' investment calls, and stated that staff could also provide assistance. Board members were asked to sign up to contact 20 new companies. After potential investors receive an FY2002 Activity Report and a campaign letter, board members will be noi~'led and asked to contact the prospects, asking them to sign a pledge sheet. FINAI~CIAI, REPORTS: Raso distributed duly and August financial reports. He said the July financial report was adjusted to reflect $1,000 investment from Moore North American that occurred during duly, and bank interest for the month. Raso reported the following for August: v' Private investment nearly--S31,000 ¢ Public investment nearly~$17,000 v' Outstanding investment from duly Invoices--S42,000 · / Total expenses--S19,000 · / Net incom~ $29,600 ~' Total checking and CD investment nearly ---$226,000 Disterhoft requested monthly budgeting information. Rennekamp said year-to- date figures provide the most meaningful information for board members. Raso indicated that the Board was provided a copy of the 2003 budget, but will work to provide budget and year-over-year monthly comparisons. Motion by Wetzel; second by Siders to approve duly financial reports. Unanimous approval. Motion by Wetzel; second by Siders to approval August financial reports. Unanimous approval. ADVISORY COUNCIl, NOMINATION: Raso reported Darin Knapp, vice president of Knutson Construction, indicated an interest in joining the Advisory Council. He recently transferred to the area, replacing Bob Marsh. Motion by Reed; Second by Wetzel to approve Knapp's nomination to serve on the ICAD Group Advisory Council. COMMUNITY D~V~I,OPMENT~CHOOL BOND I~I~F~I~.~NDUM: Funk distributed a draft of a resolution in support of the Iowa City Community 2 School District's proposed referendum. He encouraged the board to endorse the resolution with ICAD Group support. In theory, board members supported the draft resolution. A lengthy discussion followed including using the referendum cost in the resolution text. Board members unanimously supported postponing formal action until the referendum details and projccts wcre further identified and the Chamber's polling results were complete. S'~ummary of referendurn discussion: ~ Clarify support for the resolution ~ Including/deleting t_he cost of the proposed bond issue · / Identify actual date for the referendum ~ Role that schools and quality of life play in economic development issues of business retention and attraction ~ Area Chamber support and survey Detail of the referendum discussion: Atkins indicated he would abstain until his council takes a position on the referendum. He acknowledged adopting a resolution would acknowledge ICAD Group support. He said endorsing the referendum via a resolution declares ICAD Group's belief that supporting the actions of the Iowa City Community Schools District Board of Directors is critical to economic development. Funk responded Iowa City's highly-regarded schools are a selling point for our area. Funk said the 'qualitf' of our schools is essential to education and the quality of life in the area. Rennekamp reported Offspring magazine reported Iowa City ranks th/rd in the Midwest, after Edina, Minnesota, and West Des Moines, Iowa, as a quality school district. Siders said he was not convinced the chamber has endorsed the $39 million bond issue. Siders noted the dollar figure and date has yet to be determined, and some members of the business community feel a sales tax may be the best way to provide funds for the school. Rennekamp noted the chamber's task force is preparing to conduct a community survey that would include questions about the method of paying for improvements, proposed costs and critical issues the district should address with these funds. Schreiber noted the cost indicated in the draft resolution could be deleted if the board chose to do so. The language in the draft was presented to open a discussion of the issues. 3 Atkins said a resolution without an identified cost may imply there was no cap on the proposed bond. He further noted that he could not support a resolution without attaching a cost. Wolf suggested the resolution note the ICAD Group supports action taken by the duly-elected Iowa City Community School District Board of Directors to improve schools. Funk suggested the board further discuss the language and wait to take a formal vote until the school district determines a date for the referendum. James said the district will have to determine the date to meet legal requirements to provide notice to the Johnson County Auditor. Rennekamp reported Mike Huber is chair of the chamber's task force for the referendum. She said the chamber is reviewing the sales tax issue. She also said last year Iowa Legislature proposed implementing a statewide one-cent sales tax that would be distributed on a per capita basis. Huber said the chamber has taken a position of support for the bond issue and is committed to funding a sampling poll that will address the question of sales tax and determining a date for the referendum. He said the poll will be taken next week. Huber also reported efforts by the Cedar Rapids Chamber to assist that city with critical school needs. Wheaton noted everyone would like to support the referendum, but until speci/'xcs are resolved technical d'fffxculties exist. He suggested recording in the minutes that formal action was deferred one month until the school's task force worked out some of the issues, including the date and funding amount. (~OMMITTI~I~ RI~POI~TS: Raso reported on the following: 1. Technology Corridor a. ICAD Group board members attending the corridor meeting (Atkins, Funk, Hayworth, Reed and Skorton) approved $184,000 budget for business attraction, retention and workforce development. ICAD Group has committed $10,000 to this budget. b. Biotechnology Park i. Raso reported on Governor Vilsak's Iowa City campaign visit, during which the governor recommended using $50 million in tobacco settlement revenues to fund a biotechnology park(s), indicating no preference for a location. ii. Raso recommended addressing the biotechnology park on a regional basis because of our greater economic and political strength as a region. He also reported Skorton, Eliot Protsch and Tom Aller meet to discuss the Iowa Business Council's (Protsch and Aller serve on the IBC Board) recent study on biotechnology in Iowa so that our 4 region can be assured recognition as a vital component to the state's overall biotechnology policy. Iowa corn and soybean producers are working with Senators Harkin and Grassley to obtain funding for plant-based biotechnology projects in central Iowa, Raso added. Wheaton suggested focusing on decisions important for the state instead of just brick and mortar issues. Wheaton added not every community should have a bio-park and that funding should be directed to existing assets. Raso said he attended a biotech mixer along with Dennis Jordon, Diane Galleger and Usha Balakrishnan. Raso also noted initially representatives from the UI, ICAD Group and Priority One were not informed of the meeting led by ISU and the Iowa Biotechnology Association. Reed suggested creating materials to educate others about biotechnology. Funk agreed, suggesting the subject should be a topic of a future joint Area Chamber/ICAD Group meeting. c. Raso said that he, Mark Seckman, Priority One, and Dee Baird, Kirkwood Community College, recommended the Technology Corridor proceed in four main subcommittees: i. Workforce Development ii. Entrepreneurial Innovation iii. Business Recruitment/Retention iv. Infrastructure He said industry resource teams should be created along targeted cluster sectors, with biotechnology/bioprocessing and personal products being the first two pilot industry sectors. Each subcommittee will have co-chairs who have expertise in that particular sub-committee. As a way to support the efforts of the industry resource teams, sub-committees and the Technology Corridor Committee, the staff recommends hiring a contract employee through one of the partnering organizations, with the Technology Corridor Committee having oversight. Raso noted the goal is not create a new layer of bureaucracy, but rather provide for an effective and efficient way to communicate needs and solutions, Raso said the effort could be funded the first year by IDED, KCC, Priority One, ICAD Group and other partners. A National Science Foundation grant would seek $600,000 funding for the second and third years. Funding would support salary, office expenses 5 and provide funding for specific projects identified by industry advisory groups and corridor pm-tt~ers. Continued funding would be determined by overall success of this program. Funk asked that Raso provide an example of how this system would work to produce an end-product in one of the sub- committee areas. Raso said a one-stop approach to entrepreneurial services could be developed on a regional level to assist start-up companies with everything from financing to marketing to space needs and human resources. Wheaton urged caution about creating a structure that required additional and ongoing resources and staffing. He said opposing a cooperative effort might not appear to be in the best interest of the region, however there are disadvantages to creating another entity. Rennekarnp agreed with the concept, but suggested establishing parameters and identifying a skill base for the facilitator/coordinator: i.e., knowledge of biotechnology, computer systems and education. Atldns agreed the duties should be identitied. Raso will continue to keep the board abreast of these activities. 2. Marketing Taskforce a. The taskforce identified 18 audiences in three subgroups: supporters, influencers and customers/clients. A summary report from facilitator Don Chaplain, Institute For Decision Making at the University of Northern lowa, is expected soon. 3. Existing Industry & Workforce Development a. 83mchronist--36 on-site interviews have been completed; 12 others to schedule b. Employer Directory--TS companies have provided information c. Career Fair--set for Saturday, September 28, at US Cellular Center (Five Seasons). 70 booths have been scheduled--10 or 12 from the Iowa City area--gO to 100 are expected. Iowa City companies include P&G, NCS-Pearson, Heartland Express, MCI and GEICO d. Wage and Benefit Survey 48 Iowa City employers have responded; 86 Cedar Rapids employers; 175 calls to Iowa City area have been made. Report complete by end-October e. Multicultural Resource Guide--pre-run available September 17 for the Professional & Technical Diversity Network at UI IMU f. Laborshed Study--regional effort to collect employee zip codes from employers that will be used for survey. Goal is to identify size of laborshed, skill sets and wage information. Report expected by end-December 6 PI~SIDENT'S I~PORT ~ StaJ~/ng~Rece/ved 52 app~cafions; ~te~e~g five; e~ected to have someone on bo~d ~ October ~ O~ Spa~Received one bid; ~o o~er ff~s were con~cted; IC~ Group a~eed to $150/a mon~ rent to ~ea Ch~ber ~ ~ps o October~o/~c~ ~ We~l o November~olomdo ~ Jordon o December~Om~a ~ Jordon / IDED f~E o ~E for ~e depm~ent cut ~om $35-37 willion ~ee ye~s ~o to less ~ $20 m~on today. v ~amre has prodded depm~ent more f~d~g fle~b~, w~ch is Eood ne~, but less money to work ~ ~ IC~ ~d o~er economic d~elopment or~ons emphas~d ~e need to m~e ce~ ~e ~IS b~g ~d site damba~ works se~essly ~ ~e state's ICON system. ~ ~ng In~ o ~3~o~W prodded ~g options; w~g re~onse o ~wor~ ~ loc~ s~; wM~g for emplo~ent numbers o ~15 c~don on hold for now o ~l~o~orate propo~ rejected; w~g decision on fu~re projects o ~20~wor~orce ~d rite e~sion pos~b~fies o ~21~wor~g ~ ciW on ~as~cmre issues ~d se~ce o ~22~wor~orce e~d~g; no ~ace needed Dom~fic ~oje~s o ~34 Has~ D~elopment loo~g for site ~ CorM~e/No~ Libe~ for medicM fa~W to employ 50-150 people o ~3~K~s Ci~ Dis~bufion Center sent propo~ Fu~ rem~ded bo~ members of ~e November 21 jolt ~ea Ch~ber/IC~ Group bo~d mee~g to discuss ~e Wor~ce ~mg Co~ecfion ~ N~cy Que~orst. A di~ussion of biotec~olo~ ~ M~ be scheduled. The October 11 ICD Group bo~d mee~g ~ be held on ~e UI O~dEe Rese~ch ~pus ~ O~dMe H~. Iden~fion ~ be requ~ed. UI TIC ~e ~e mee~g hosts. ~ ~ed members for ~e~ a~end~ce, no~g a ne~ly 85 percent a~end~ce for ~e bo~d. The mee~g adjourned at 9 a.m. 7 PATV Board of Directors Meeting 206 Lafayette Street Thursday, August 15, 2002; 7:00 PM 1. Call meeting to order at 7:12 PM by Tom N. Present are Michael Bell, ,lohn Carhoff, ]ack Fuller, Sing Luong, Steven Newell, Tom Nothnagle, Phil Phillips, and Kathy Weingeist from ICTC. 2. Consent to agenda: 3. Approval of July Minutes: Motion by Sing Luong and second by ]ack Fuller, voted unanimously approved as amended. 4. Old Business: Building water drainage problem was addressed. 5. Short Public Announcements: There were none. 6. New Business: None. 7. Reports: ICRC: Kathy W. of ICRC said that ICrC is working on a tri-annual review that is due to be released. Committees: ]ack F., Tom N. and Rene P. were at a meeting to plan the "Battle of the Bands" project and they are working on the PA system for the program. The Guitar Foundation will give us a PA system in exchange for an underwriting credit on "Tom's Guitar Show." There is Still some detail on the lights for the stage to be worked out. It will be done. By Laws Committee: Still working on this. Fundraising/Outreach will be planning a meeting soon. 8. Board announcements: Board of Directors Secretary Steve Newell announced that Adam Burke and he arranged a 30 second video-audio blurb for 'The Professor Noodle Show" on the PATV Web page. He explained some of the technicalities of producing this segment so others might consider it if they want. Phil Phillips explained that at the end of the year the tax-exempt status will reduce the financial burdens upon PATV at this building. Management Report: Rene Paine arrived at 8:00 PM Z. Since we last met the water problem is fixed hopefully. 2. August 20th board meeting for the upcoming campaign season was held (iowa Shares Retreat). Rene P. taping for the [owa Shares Video to create a presentation. 3. James Mims has moved and Emily Ashenfelter is working as scheduler now. 4. The Russian Kazakhstanian group (Tom Baldridge's group) were here from Kazakhstan. They were introduced as journalists and they were visiting Washington, DC; Eastern [owa; and then they were going to San Francisco. They visited the City Channel also to see how it works. It was described in an article in the Gazette. 5. PATV hosted a number of kids here from Creative World Day Care on the 7th of August at the office. 6. Mainly, what the PATV staff is doing is getting ready for the staff retreat on the 23rd. The producer survey will be incorporated into the retreat. 7. [owa Shares had the raffle ticket fundraiser drawing and the winners have been notified. 8. Finally, an item on our taxes: the "Property tax notice," originally described the parking lot was a separate parcel of this purchase. So, at the end of the year, PATV will become a single tax exempt property from the current two property parcels, for the building and the parking lots will merge. 9. Adjournment: Moved at 8:40 PM and voted unanimously. Minutes by SN EAST CENTRAL IOWA COUNCIL OF GOVERNMENTS YOUR ~ HANNING AGENCY ' "' TO: Jeff Davidson, Brad Neumann FROM: I~rie DeVdes, Solid Waste Planning Coordinator cc ECICOG Board of Directors Johnson Co members: Pat Hamey, Ross Wilbum, Lar~y Wilson, Hem7 HenNig . -Dave Elias, Iowa City Landfill Superintend~nt/E~lCOG Solid Waste TAC member Rodney Walls, Iowa City~ Collections RE: EClCOG QUARTERLY REPORT Per the request from'Steve Attdns (March 1,2002), I/am submitting an ECICOG solid waste quarterly report as well as a list of solid waste grants (see other side) that have directly benefited Johnson County, and with which EClCOG assisted/facilitated. Since 1997, $265,0{X) in grant funds have I~een awarded to entities in the county. This figaro does not include the $100,000 grant for the ECICOG residential recycling evaluatibn study, many aspects of which are being conducted in Johnson County/Iowa City. In addition to the activities listed below,~ I am attaching the following: · August, September reports to th~ ECICOG Board pf Directors (no July meeting) · July, August, September activity reports provided tb the ECICOG Solid Waste Technical Assistance Committee ('fAC) July, August, September ~,olid Waste TAC minutes. 'These are reports that you both receive, but am relevan.t to this request. As I'm.~um you am aware, there are projects that we work on that may not t~ke pla~ee in Johnson County or have an immediate impact on Johnson County, but benefit waste reduction/reCycling generally or benefit' J(~h0son County at another time. Some examples: The work ECICOG has been doing on environmentally responsible building the past several years served the City of CoraMlle last spdng when th6y requested assistance.with their SWAP grant for the N. Ridge Park Shelter [see enclosed). The OIP program ECIOOG created for Bluest~m was the model On which the Iowa City Landfill Grant program was based. The brochure EClCOG created for the HHW facilities in Tama, Benton, and Iowa Counties was used to create a similar publication for the Iowa Ctty,[.acility. ECICOG staff worked extensively with legislatom dudng the 2001 and 2002 legislative sessions on bottle bill issues. ECICOG staff serves on the Iowa Recycling Association Board of Directors. The mission of the IRA is to positively influence recycling efforts, add value to recyclable materials and create demand for recycled products -all of which are critical to wastO reduction across the state. Amonq ECICOG's activities dudnq July, Auqust, & September. that had a direct impact on Johnson County:. Con~;lucted three focus groups '(10wa City Noon Uons, Iowa City Neighborhood Council, Iowa City mulfi-famil~ complex) in Coralville and iowa City as part of the recycling evaluation study. Conducted curbsicle recycling set-out and participation study in North Uberty as part of the recycling evaluation study. Conducted sun/eys at City Cartot~'s Iowa City drop-off and Iowa Ci~s N. Dodge drop off as part of recycling evaluation study. Organized multi-family capture rate analysis (waste sort) at Iowa. City Landfill. Continued to assist with & asse~s iowa City Landfill HHW facility promotion including staffing an information table at the Johnson County Fair. · Organized mo'hthly Solid Waste Technical Assistance Corllmittee meeting at Kent Park in Johnson County. Presented at Kent Park Piayground Grand Opening (see attachment). Completed the FY02 County Waste Tire Management Final Report on behalt of Johnson County and other ECICOG membem. Conducted reseamh for Iowa City Collection Supervisor Rodeey Wails concerning gafcage amnesty events, -more- 108 Third Street SE, Suite 300 Cedar Rapids, Iowa 52401 31%365-9941 FAX 319-365-9981 www.ia.net/-ecicog Solid Waste Grant Assistance In Johnson' County 1997-2002 Since 1997, ECICOG has assisted/facilitated with grant applications that have resulted in $265,000 for waste reduction/recycling related programs in Johnson County. Details follow. Scrap 'l'ira Program From 1997-2002, ECICOG submitted waste tire managen,~nt grant applications on behalf of its member counties. Funds committed rd,collection and processing o-f scrap fires in Johnson County.only: FY97 $2.8,700 FY98 $20,584 FY99 $15,725 FY00 $12,275 FY01 $15,236 FY02 $ 8,500 TOTAL $101,020 In addition, JohnSOn County benefited fram the regional education/promotion component of the scrap tire grant program. Tire dealers and driver education instructors in Johnson County have been provided with information concerning prpper tire dis~ and maintenance. In addition, ECICOG has placed both paid and unpaid messages conceming these subject~t with the region's print and broadcast media. Also, in 1999-2000 waste tire education funds ware allocated to an ECICOG robber tire product grant program. The Iowa Children's Museum in Coralville Was awarded $8,500 for flooring .containing recycled waste tiro matedel. ' Regional Collection Center In 1999-2000, $100,000 in grant funds for a Rogio~al Collection Center (Household Hazardous Waste Facility) was secured for the City of Iowa City. ECICOG wrote'and submitted the application on behalf of the city/landfill. The t~ree-year program terminates spring 2003. Safe Chemical Management for Schools Pilot Project In 2000. the Department of Natural Resources funded the ECICOG Safe Chemical Management for Schools (SCMS) pilot project to address chemical safety and disposal in high schools.' ECICOG submitted th~ grant application on behalf of the SCMS task'force and administered the project. In Johnson County, Iowa City's West Hi(Ih School and City Hiqh participated in the pilot project. ,Invecto~j and t~aining consulting sen/ices $10,700 Disposal sen~ices $ 4,200 $14,900 Other In 2001-2002, ECICOG provided gran{, writing assistance to the following entities, all of which were awarded DNR SWAP grants: ~ 'C~ of Coralville: $6,375 (N. Ridge Park Shelter) Johnson County Conse~vatioh (Kent Park Playground): $29,205 Iowa City Area Chamber of Commerce (HHM Retailer program): $5,000 - Thank you for your attention. Should you have questions or comments, please de'not hesitate to contact me. MINUTES EAST CENTRAL IOWA COUNCIL OF GOVERNMENTS Solid Waste Technical Advisory Committee (SWTAC) I PM, July 11, 2002 Iowa City Landfill & Recycling Center, Iowa City VOTING MEMBERS PRESENT Benton County: Myron Parizek STAFF PRESENT Iowa City/Johnson County: Brad Neumann Jennifer Ryan Iowa County: Rick Heller Marie DeVries Tama County: Lyle Brehm NON-VOTING MEMBERS PRESENT OTHERS PRESENT Iowa City/Johnson County: Dave Elias, Jon Iowa Waste Exchange: John Koch Thomas MINU/,-S: Minutes from the May meeting were approved. CITY/COUNTY/REGION UPDATES Region - Waste TIre Collection & Processing Contract - Distributed FY02 budget handout. - Discussed the results of a follow-up survey of Rubber Products Grant recipients. The products pumhased through the program are performing well. - During the FY02 program, residents have returned 66 coupons from the Landfill L/nk and 38 coupons appearing with tire amnesty advertising in local newspapers. The coupons are requests for proper fire maintenance information and a tread depth gauge. Residential Recycling Evaluation: - Set-outJparticipation data collection from Cedar Rapids, Marion, Iowa City, Central City, and North Liberty. - Capture rate studies complete in Cedar Rapids, Iowa City, MariOn, Traer, and Belle Plaine. - Surveying drop-off customers in Cedar Rapids, Iowa City, Vinton, and Traer. - Consultants will return in August to conduct more capture rates studies and focus groups. - Discussed the "end product" of the research. · EClCOG's "position" vis-L-vis Bluestem/landfi!l siting: DeVries reported that the ECICOG Board discussed the relationship of each member landfill to EClCOG. Asked TAC members to explain that relationship to local elected officials. HHM Update: - Discussed the service agreements between Bluestem and each HHW satellite facility. - Discussed the promotion plan for the HHW satellite facilities including ads, magnets, and guidebooks. - Reported that a presentation was given to the Youth Leadership group at the Iowa City Landfill -more- White goods processing: -Distributed memo releasing the 5% retainage through the second quarter. -Discussed letter from Moor's explaining their application to the IDNR for an Appliance Disposal Permit. -Discussed conducting a site visit to Moor's facility in September. SWAP Form E's: Discussed the form E's prepared for Ag Bio Power and Linn County (Bluestem) Businesses Recycling Challenge. Motion by Heller, second by Parizek to authorize DeVries to si.qn forms as wdtten on behalf of the chair. - ' FYI: - Distributed the ECICOG work activity report for May and June. - Coralville was awarded $6,375 in DNR SWAP funding to include green building and a recycling program in their new park facility. - Distributed revised DNR compost facility rules and the annual report form. - Discussed exemption from state tonnage fee of disaster generated waste. Targeted SWAP projects: Discussed possible E-waste and C,&D recycling projects, County Updates - Benton County: Parizek reported that the county is discussing recycling program changes such as recommending curbside recycling collection to communities and banning recyclable materials from the landfill. Iowa City / Johnson County Thomas reported: Salvage Barn / Furniture Project building is nearly complete. Using new horizontal feed grinder for compost operation. Considering starting an E-waste program. Tama County: Brehm discussed the metal bating services through Moor's. Iowa County: Heller reported: Resolved the property line dispute with their neighbor. The leachate lagoon is operating normally. Applied for a cell expansion permit from the DNR with no reply yet. Iowa Waste Exchange: Koch distributed a letter summarizing the statewide IWE results for the past year. Also reported that local IWE staff have assisted 54 businesses making 19 matches diverting 762 tons of material. Next meeting: I PM, Thursday, August 8 at Kent Park, west of Tiffin on Highway 6. MINUTES EAST CENTRAL IOWA COUNCIL OF GOVERNMENTS Solid Waste Technical Advisory Committee (SWTAC) I PM, August 8, 2002 Kent P, ark Conservation Building, Johnson County VOTING MEMBERS PRESENT - Benton County'. Myron Parizek. STAFF PRESENT Iowa City/Johnson County: Brad Neumann Jennifer Ryan Iowa County: Rick Heller Marie DeVries Tama County: Lyle Brehm Bluestem/Linn County: Floyde Pelkey OTHERS PRESENT NON-VOTING MEMBERS PRESENT Iowa Waste Exchange: John Koch, Rick Iowa City/Johnson county: Dave Elias, Jon Meyers Thomas MINUTES: Minutes from the July meeting were approved. CITY/COUNTY/REGION UPDATES Region - Waste TIre Grant 2002: DeVries distributed FY02 budget summary. Most of the member counties spent moro than their amnesty allocation and funds remain in the education budget. Staff recommended that funds be shifted from education to counties exceeding their allocation. Motion by Brehm, second by Neumann to shift remaininq education funds to collection/processin.q costs. Motion carded. Residential Recycling Evaluation: - Continuing to collect data through September. Discussed data collection process. - Staff will present general project findings at the IRA Fall Conference in October. - DSM Consultants will give a project participant presentation on November 6. - DSM Consultants will conduct a statewide workshop conceming recycling program evaluation November 7. HHM Update: - Distributed signed service agreements between Bluestem and the Satellite facilities. - Distributed a Kirkwoed course listing for the HAZWOPPER refresher. - Discussed brief research into LP tank handling and disposal/recycling. - Discussed latex paint issues including use in spray-on daily cover. GRO Update: Still searching for a suitable property for the GRO project. FYI: - Distributed the EClCOG work activity report for July. - Bluestem was awarded a SWAP grant, written by EClCOG staff, for the Business Recycling Challenge (BRC) event. - Pending ECICOG Board approval, staff will attend an Electronic Waste workshop and the Hazardous Materials Management conference this fall. - Discussed C&D grinding operations and uses for the resulting material. County Updates - Benton County: Parizek reported that the Board of Supervisors sent a letter to each community outlining changes to their recycling program. The board will discontinue the community drop-off program July 1, 2003, and is encouraging curbside recycling collection for communities. The board will also ban recyclable materials from the landfill beginning January 1,2004. Iowa City ! Johnson County: Neumann and Thomas reported: _ )~ Nominated the Iowa City Landfill & Recycling Center for the Facility of the Year IP~ Award. )~ Considering a modified fire collection program. > Considering a garbage amnesty program in Iowa City, Reviewing data from Cedar Rapids about their amnesty week and the associated costs as provided by EClCOG staff. ~, Building a new cell estimated to last 6 years at a $1 million cost, ), Building that will house the Salvage Barn and the Furniture Project is complete. )~ The City of Iowa City began automated garbage collection. Tama County: Brehm reported that there will be a $10 charge for white goods beginning January 1,2003. Iowa County: Heller reported: Williamsburg is no longer accepting or composting yard waste, Landfill will not take yard waste. Iowa Waste Exchange: Meyers reported that he has had several one-time matches recently. Koch distributed a Gazette article about a metal scrap yard clean-up in Iowa County. Also made a match for fiber barrels and wood pallets in Iowa City, Jones County: DeVries reported on their behalf, Purchased a fluorescent bulb crusher and small shed for storage. I~luestem/Linn County! Pelkey reported that the new cell, scale, and scalehouse at Site #2 are operating very well. The PPC mobile unit is collecting hazardous materials from conditionally exempt businesses. Next meeting: I PM, Thursday, September 12 at North Cedar Recycling, Highway 30 near Stanwood. MINUTES EAST CEN ! HAL IOWA COUNCIL OF GOVERNMENTS Solid Waste Technical Advisory Committee (SWTAC) I PM, September 12, 2002 North Cedar Recycling Facility, Stanwood, Cedar County VOTING MEMBERS PRESENT Benton County: Myron Parizek STAFF PRESENT Iowa City/Johnson County: Brad Neumann Jennifer Ryan Iowa County: Rick Holler Marie DeVries Tama County: .Lyle Brehm Bluestem/Unn County: Floyde Pelkey, Karmin Bradbu~y OTHERS PRESENT Iowa Waste Exchange: John Koch NON-VOTING MEMBERS PRESENT North Cedar Recycling: Scott Rodgers Iowa City/Johnson County: Dave Elias MINUTES: Minutes from the August meeting were approved. CITWCOUNTY/REGION UPDATES Region - Residential Recycling Evaluation: Described the presentations and workshops scheduled in October and November. Staff will present general project findings at the IRA/ISOSWO Fall Conference, 2:30 pm, Monday, October 21. · DSM Consultants will give a project participant presentation 2-4 pm, Wednesday, November 6, at the Marion Public Ubrary. · DSM Consultants will conduct a statewide workshop concerning recycling program evaluation 10 am - 3 pm, Thursday, November 7, at the .Urbandale Public Library. Continue to collect capture rate data by sorting multi-family waste. Continue to cunduct focus group meetings. Comp Planning Update: DeVries discussed the DNR response to local comp planning issues. Described ECICOG's involvement with several other planning areas across Iowa that have issues with the current comp planning guidelines. GRO Update: DeVries reported that a possible house has been identified in Monticello for the GRO program. DeVries also reported that an application for funding will be submitted.to Home Depot, NANMMA Report: Ryan summarized information gathered at the. NAHMMA conference in Dallas. FYI: - Distributed the ECICOG work activity report for August. - Distributed the 2002 Waste Tire Final Report. - Distributed an article about yard waste burning and air pollution. - Ryan reported the there were some calculation errors in Moor's Salvage third quarter reports.. Moor's will correct and send revised copies to the affected counties. County Updates - Benton County: Padzek asked members about submitting Special Waste Authorization forms. Members discussed. - Repoded that the communities continue to discuss changes to their recycling programs. The Solid Waste Commission is encouraging curbside collection. - Reported that the road department in using ground shingles as shoulder building material. Iowa City / Johnson County: Neumann and Elias reported: > Salvage Barn program hasopened. Need to reassess traffic flow and install signs. New cell construction is progressing. The HHW center is busy with appointments. Installing a computer scheduling and billing program. > Developing a modified waste tire collection program. Possibly advertise half pdce collection. )> Considering a garbage amnesty program in Iowa City. Staff will recommend against based on data from Cedar Rapids' amnesty. Tama County: Brehm reported the North Tama High School has requested dumpsters for paper recycling from the SW commission. Suggested that TAC members schedule the site visit to Moor's Salvage. Tentatively scheduled for Wednesday, October 9. Iowa County: Heller reported: HHM center open house scheduled for Wednesday, September 18. Two communities will no longer accept or compost yard waste. Will discuss the yard waste issue at the next REIC meeting. Received 100 truckloads of asphalt for landfill road building. Iowa Waste Exchange: Koch reported working with landowner who had 300 old appliances in a building. Summarized issues presented at the NRC conference. Bluestem/Unn county: Bradbury reported interviewing for the vacant Education Coordinator position. Pelkey reported the PPC had their biggest month ever serving over 350 households. The bottom layer of garbage in the new cell at Site ~ is nearly in place. Next meeting: Motion by Pelkey, second by Heller, to cancel the October TAC meetin.q, instead enceuraqe members to attend the IRAJISOSWO fall conference and the site visit to Moor's. Motion Moor's site visit: Wednesday, October 9. Elias volunteered to drive a van. IRA/ISOSWO Fall Conference, October 21-22 in Des Moines. EClCOG Hours/percent of time based on 360 hours per month (two full-tlme staff) July Bluestem/Llnn Iowa City/Johnson County County Benton County Iowa County Jones County Tama County State/Re~llonal Iowa City Drop-off Central City surveys and Recycling DNR related and Cedar information brochure including Rapids set-out distribution: North HHM reprint Recycling & participation Dodge & City HHM related related (Jones Co HHM related Evaluation study 3,~Carton 1~1 activities 2 activities .cFair/ 6 activities 2 grant activities 20 Business !Drop-off Recycling North Liberty set- surveys Belie Drop-off Research Challenge out & participation Plaine & surveys: about LP Iollow up E study 12 Vinton 24 Marengo 1(: tanks 2 TAC related 11 Research for Benton Co Drop*off staff: garbage SW Comm surveys: DIP Admin ~ amnest~ info zl meeting 20 Traer 12 IRA / ISOSWO 6 Iohnson Co Fair: Benton Co radio interview & BOS Waste Tire Freedom Fast 3(: ~taff booth 2¢ ~resentation 10 grant activities 6 City Council ~resentations: Linn Co Focus ~/alford, Belle GRO / Green Groups E HHM presentation ." Plalne, Vlnton 20 Building 14 Vacation / sick time 24 HHM activities ~ Staff development 20 Total hours 86 5.~ 76 121 6 16 109 % of total 24% 15% 21% 3% 2% 4% 30% ECICOG Hours/percent of time based on 360 hours per month (two full-tlme staff) August Bluestem/Llnn Iowa City/Johnson County County Benton County Iowa ,County Jones County Tam~.County State/RecjIonal Iowa City Drop-off DNR related Central City surveys and Jones including capture rate =informatipn HHM County Solid Recycling study & cost distribution: City HHM related related Waste HHM relatedI Evaluation info collection 20 Carton 14 activities 6 activities 10 Commission 3 activities 61 ~rant activities 20 Business Capture rate Recycling Drop-off study & cost Challenge Focus groups: Drop-off surveys: data SWAP grant iowa City & surveys Belle Marengo & collection: Focus group: 8 related 4 Coralville 10 Plaine 8 Amana 22 Monticello 20 Garwin TAC related 12 Focus groups: Belle Plaine, Capture Vinton rate study: Drop-off Kiwanis. North Iowa surveys: Kent Park open Vinton County Traer, Toledo, 20 OIP Admin lC house 4 VIslonln~ 18 route 24 Tama IRA / ISOSWO 4 Benton Co School SW Corem Research Chemical Waste Tire Landfill siting RCC/HHM information/ for Amana Management: grant: Final related 8 education related 6 research 10 Appliances 4 Tama Sch,ools 2 report 6 City Council ~resentatlons: Garrison & GRO / Green Shellsbur~l 10 Buildin~ 25 Vacation / sick ime 20 HHM activities 6 Staff development 20 Total hours 42 34 52 60 23 36 11~ % of total 12% 9% 14% 17% 6% 10% 31% ECICOG Hours/percent of time based on 360 hours per month (two full-time staff) September FY03 Bluestem/Llnn Iowa City/Johnson County County Benton County Iowa County Jones County Tama County State/Re~llonal )NR related Jones including , HHM County Solid Recycling Comp Plan / Waste Sort HHM related related Waste -IHM related Evaluation landfill sitin~ 12 3r~anization 6 activities 8 activities 20 Commission 6 activities ~ ~lrant activities 42 Benton Co Education ;SW Corem REIC Focus group: Coordinator Focus groups: linformation/ meeting & Tama/Toledo interviews 1(; Iowa Cit,/ 6 research 22 prep 4 :Kiwanis 10 TAC related 12 City Council ~resentations: RCC/HHM staff Newhall & White goods meeting / Urbana & White goods report education plan / Luzeme & report =orrections ; budget 14 Garrison 26 ~orrections 2 IRA / ISOSWO 18 Recycling' Requests for ~resentation: SWAP grant informatlon (eg SWAP grant White goods Vinton information RFPs, request ,~ report corrections ; Kiwanis 6 requests 4 contracts, etc,) 6 GRO / Green Building 30 Vacation / Holiday / sick time 16 HHM activities ~ Staff development: NAHMMA & electronic waste conferences 50 ECICOG Board 10 Total hours 26 28 65 24 6 24 190 % of total 7% 8% 17% 7% 2%, 7% 53% ECICOG ~n '~ ' I~1 DATE: August 20, 2002 FROM: Marie DeVries, Solid Waste Planning Coordinator, ext. 26 Jennifer Ryan, Solid Waste Planner, ext. 31 ECICOG Residential Recycling Program Evaluation. Staff continues to conduct focus group meetings, most recently in Benton and Johnson Counties. In addition data has been collected at various recycling drop-offs and.waste sorts are being conducted in Iowa, Jones, and Unn Counties the week of August 26-30. DSM Environmental will present study fi~)dings November 6 & 7. Contact Marie or Jennifer for additional information. GRO (Green Rehabilitation for Ownerahip). We have looked at over a dozen houses in Jones, Linn, and Benton Counties but have yet to find one that is feasible! Contact Marie for information. Benton County. Staff is providing assistance to cemmunities in Benton County that are planning to revamp their residential recycling programs in response to changes being implemented by the Benton County solid waste management commission. Contact Jennifer for additional information. Bluestem Solid Waste Agency (Cedar Rapids/Linn County). On behalf of the Bluestem Solid Waste Agency, staff wrote a DNR grant application for funds to continue/expand the Linn County Business Recycling Challenge. The application for $13,900 was recently awarded. Waste Tire Program. Following six years of funding, staff submitted the final waste fire grant program report to the Iowa Department of Natural Resources. Last session, the legislature passed a bill to continue the program through 2006 at a reduced funding level. DNR staff will direct future efforts. Household Hazardous Waste (HHW) Collection Facilities. Staff continues to coordinate advertising and promotional activities at the Tama, Iowa, Benton, and Iowa City facilities. To date, these facilities have served approximately 500 households. EClCOG DATE: September 13, 2002 FROM: Marie DeVries, Solid Waste Planning Coordinator, ext. 26 Jennifer Ryan, Solid Waste Planner, ext. 31 EClCOG Residential Recycling Program Evaluation Staff/consultants an completing data collection including capture rate analyses at multi-family complexes to increase - knowledge of residential recycling among apartment dwellem. DSM Environmental will present study findings November 6 & 7. Contact Marie or Jennifer for additional information. GRO (Green Rehabilitation for Ownership). An offer has been made and accepted on a house in Monticello pending board approval. (See enclosed.). Benton County. Staff continues to provide assistance to communities in Benton County that an Planning to revamp their residential recycling programs in response to changes being implemented by the Benton County solid waste management commission. Contact Jennifer for additional information. 2003 Bus~ness Recycling Challenge. Staff is beginning to plan for this annual event including investigating expanding beyond Linn County. Contact Marie or Jennifer for additional information. Bluestem Solid Waste Agency (Cedar Rapids/Linn County). Bluestem is seeking a new education coordinator; staff assisted with interviews. Household Hazardous Waste (HHW) Collection Facilities. Staff continues to coordinate advertising and promotional activities at the Tama, Iowa, Benton, and Iowa City facilities. Iowa County's Open House event is 5 p.m., Wednesday, Sept. 18. Benton County's Open House event is 2 p.m., Wednesday, October 16. The public is welcome at beth open houses. NAHMMA Conference. Jennifer attended the North American Hazardous Materials Management Association conference Sept. 3-6 and will sham highlights at the EClCOG beard meeting. EPA Electronic Waste Management Workshop. Marie is attending this workshop Sept. 23-24 and will present highlights. Eastern Iowa Businesses. Recently staff toured the businesses below: · North Cedar Recycling (Stanwcod). This company processes and markets post industrial scrap, outdated materials, and source separated business waste such as cardboard and pallets. · Engineered Rubber Products (West liberty), Manufactures roofing and other products from recycled rubber and plastic. For more information, go to www.erpiowa.com Monday~ August 26t 2002 Playground gets recycled New Kent Park recreation area emphasizes safety By Deidre Bello Iowa City Press-Citizen A mass of children tore~through the red ribbon that decorated the new playground at F.W. Kent Park for its grand opening Sunday. More than 60 children and parents came to partake in the at~emoon activities, which included entertainment by the Red Nose Clown Pata'ol of Iowa City, relay games and free Heyn's ice cre~im. Jacob Bevins, 7, of Cedar Rapids waited a week for the grand opening and was excited to play on the new playground. '1 did the rock climb, then the loopy slide," he said. Father Bob Bevins said he thought the new playground Gabrille Wadsworth, 4, of Iowa City and Jacob was an impressive addition to the park. Bevins, 7, of Cedar Rapids scream with delight as they slide down a slide Sunday a~cernoon at Kent Park's new playground. Pres~-Citizen/Sok "The rock climb is something you don't see at other Lin Lira parks," he said. The playground, manufactured by the Montana-based company Miracle Recreation Equipment, takes up about 160 square-feet near the Bluebird Shelter, said Harot Graves, executive director of the county Conservation Board. It features six swings, seven slides, monkey bars, bridges and various kinds of ladders, including a rock-climbing wall. The playground equipment is made of all recycled and ~'ecy[:lable materials. The equipment was purchased by the Johnson County Conservation Board with a $60,000 grant awarded by the Iowa Department of Natural Resources Solid Waste Al~rnatives Program, said Marie DeVries, solid waste planning coordinator for the Eastern Iowa Council of Governments. The goal of SWAP is to educate children and adults about the benefits of recycling, DeVries said. Various other components of the playground, such as the wood chip floor, were chosen for safety purposes, she said. The former playground was 31 years old and didn't comply with consumer safety guidelines, Graves said. Six-year-old twins Cole and Brock Hatzky of North Liberty climbed the monkey bars as parents Deb and Mike looked on. City of Coralville CORALVILLE o..so. cou... ow^ Home Site Mao Search Contact Us For Your Council Agenda %nformatlon Boards/Commissions Stay _Up-to-.Date! Employee Directory Get the latest press ]ob Opnortunitie_s releases on current City Calendar road construction: Coraville Enaineerinq The New 1st ~ Departments Avenue and Buildina Holiday Enoineering Road Roundabout. Fi re View the instructions for ddvino the new Library North Ridge Park Shelter roundabout. Mayor & Council Parks & Recreation Police Construction on the North Ridge Park Shelter will take Policy & Admin place this fall and through the spring. This year-round Streets & Refuse pavilion will have a large meeting room with seating for Transit 80-100 people. A catering kitchen is included for food Wastewater serving. The pavilion will include restrooms and additional Water parking for North Ridge Park. Besides providing space for recreation programs, the pavilion will be available for Links rental by the community. The space is appropriate for State of Iowa family reunions, graduation parties, wedding or baby Johnson County showers, or smaller company picnics. The meeting room City of Coralville Code will include a TV/VCR and a screen for presentations. It is Iowa city anticipated that the shelter will be available for use Iowa City DTA Convention & Visitor's beginning in June, 2003. Reservations will be made Bureau through the Coralville Recreation Center. Iowa.com Iowa City Communit~ The North Ridge Park Shelter has been designed as an School District Johnson County example of environmentally friendly design and SAFE KIDS construction. Many products used will be made, at least in part, of recycled materials. There will be on-site recycling during construction and the building design includes convenient spaces for recycling by building users. The design of the building focuses on using natural lighting and ventilation to reduce energy consumption. Further environmentally friendly aspects of the design may include a grass-pave parking lot, green roof, and ground source heating & cooling. This project is being paid for in part by a $100,000 State Recreation Infrastructure Grant, a $125,000 Federal Land and Water Conservation Grant, a $6,000 DNR Solid Waste Alternative Program grant, and $6,000 of DNR Water Quality Enhancement funds. The City's portion of the funding will come from Mall Area 1-IF funds. PRESS RELEASE - September 5, 2002 Citv of Coralville 9-11 Event MINUTES P RE L I MI NARY IOWA CITY HUMAN RIGHTS COMMISSION CITY ATTORNEY'S CONFERENCE ROOM September 24, 2002 MEMBERS PRESENT: Lisa Beckmann, Paul Retish, Bob Peffer, Keri Neblett, Lucia Page, Nick Klenske, Jan Warren, Charles Major, Rick Spooner MEMBERS ABSENT:None STAFF MEMBERS: Heather Shank 1. CALL TO ORDER: Meeting called to order at 7:05 p.m. 2. APPROVAL OF MINUTES: Beckmann asked for approval of minutes and or changes in the minutes from the September 10th meeting. Page made correction in the Adjournment Section. Motion to adjourn was made by Neblett and not Page. Motion to approve minutes as amended by Retish and seconded by Page. Motion: Minutes as revised unanimously approved. 3. RECOMMENDATIONS TO COUNCIL: None 4. NEW BUSINESS: Beckmann stated that she couldn't attend the October Commission meeting on the 22®. The meeting was rescheduled for October 15th. 5. OLD BUSINESS: Breakfast Details: Shank passed out a nametag for Klenske and pins and clips for the back of other Commission nametags. Beckmann stated that Page, Klenske and Major are the "ticket takers" and reminded them to be at the breakfast at 7:00 a.m. Beckmann asked if anyone had money to turn in for the breakfast. Shank reported that 186 tickets had been sold so far. Warren asked about getting the surveys to the breakfast and Shank said that she would take care of it. Beckmann asked Warren, Retish and Peffer to make sure the surveys are picked up from the tables. Beckmann reported that she had received a call from Allison Ames Galstad, who was once the chairperson of the Human Rights Commission. Galstad indicated that there were persons in the community that wanted to present a community recognition award to Shank for all her accomplishments. A Human Rights Award will not be presented, however, since it might look biased. Galstad also asked Lisa to inquire as to, (1) whether the Commission would approve of this award and (2) whether the Commission would be interested in being a co-sponsor of the award. Beckmann called and talked with Retish and they've agreed to do this. Galstad will present the award and her comments will clarify that it isn't the Commission who is bestowing this award to Shank. Survey Testing: Beckmann met with Shank and Warren to discuss and redo the survey and they were pleased with the results. Warren pointed out that (1) there is a typo with the lettering system of E and F, (2) that E is labeled Sexual Orientation and F is also Sexual Orientation, and (3) gender was not included as one of the categories. Shank will make the necessary corrections. Beckmann will announce at the breakfast that the surveys are on the tables and explain that it will not be used as a statistical tool but rather as a guideline for future educational programs. Beckmann suggested using the survey as a student project. She feels that the survey can not be used statistically. Beckmann would like to see what the overall results of the survey are before looking for a student. She also doesn't want to have the public waiting for the results of the survey. Shank asked if the survey should be taken to the senior center. Warren suggested waiting until the Commission sees the surveys from the breakfast. Beckmann asked if there is a "master" calendar of events that the Commission is usually involved in. Beckmann would like to have a plan as to where we could take the survey in the future. Warren asked if the demographic descriptions were appropriate and she wanted to make sure that there were no areas that might be offensive to people. Retish suggested that GOBT be spelled out. Registration-Diversity Conference: Beckmann stated that Page and Neblett would be in attendance. Shank handed out the programs to those attending and reminded them to keep receipts, etc. for reimbursement. Out-of-date Commission web site: Beckmann contacted the people that run the University Hospital web site and she was told to contact a web site called Register For Less and type a specific address to find out who owns those sites and when they expire. Then our web master can email Yahoo with that information and tell them that specific web sites are old, and registered to a specific person who no longer maintains them. Then they can redirect the links to the most current web site. Shank said that she would check into it. Unemployment and Underemployment with persons with disabilities: Beckmann asked Spooner if he wanted to comment on this issue. Spooner stated that he made some contacts with the papers and the census bureau, but he is still not sure where to go from here. Retish offered his assistance on references and reading material. Spooner indicated he would like to develop a public awareness program and he is looking for Commission input on which way to go. He fudher stated that this is a personal issue for him and some of his friends. Shank reported that she recently read an adicle that came from the American Bar Association. The article suggested the ADA as it pertains to employment was not effective any longer. Spooner fudher reports that the disabled unemployment range is from 30- 50%. Shank suggested that Spooner might contact John Watson at Goodwill and be a spokesperson for them and their employment services. Beckmann suggested a possible public forum that focuses on community efforts to assist persons with disabilities. Commission term expiration: Beckmann reminded members whose terms will expire in November that they will have to reapply to be considered. The terms of Warren, Major, and Klenske will expire on January 1, 2003. Beckmann will announce vacancies on the Commission at the HR breakfast. The City Council generally announces the vacancies at a City Council meeting in November. Display at library: Retish asked if anyone went to see the display at the library. He mentioned the display at the last meeting and at that time he encouraged the Commission to go and look at it because he wanted some feedback. Commission retraining: Retish asked Shank about Commissioner retraining and stated he was unsure what that meant. Shank said that an effort is being made to clear up any confusion that the Commission may have when they read an investigative file. Shank wants to go over with the Commissioners the elements necessary to establish a prima facie complaint. Patriotic Act: Beckmann stated the information for this was not included in the packet because it is 168 pages long. Shank will email the web site information to everyone. Peffer brought up a case that he was hesitant to sign, but he did. He stated that the Commission receives cases and he feels that he just signs them and that is a concern to him. Shank strongly emphasized that she does not want Commissioners to just sign an opinion. She wants the Commissioners to understand what they are signing and understand the law that the Commission enforces. Shank indicated that Peffer should ask questions in order to clarify the law. In terms of the disability law, Peffer indicated he did not like it. Shank stated that the changes in the law have worked to the detriment of persons with disabilities but the Commission should not protest the law by not signing an opinion that follows the law, Persons can work to change the law by lobbying their representatives in Congress. Peffer indicated he has been trying to do that. Shank stated that rewriting the ADA to make it acceptable to the Supreme Coud is probably not a priority for Harkin at this time. She advised Peffer to continue to ask questions, read more cases, and actively learn about the law. Shank believes each Commissioner has a responsibility to understand the law of discrimination and take the necessary steps to do so, 6. REPORTS OF COMMISSIONERS: Major discussed the San Francisco Legal Benefits Ordinance, which was passed in 1997. He stated that if Iowa City were to adopt this, then the City would be analyzing all the products and services they buy so that they don't buy items that are made by companies/people that discriminate. Major also mentioned that the San Francisco ordinance included "size" as a protected category. Klenske no report. Peffer no report. Page no report. Retish no report. Warren no report. Spooner no report. Neblett wanted to encourage everyone to attend a spaghetti dinner hosted by the Woman's Resource Action Center, which will take place at Zion Lutheran Church. Beckmann discussed a new California law about the Leave Act for new parents and people caring for sick relatives. She stated that the law permitted an employee to take six weeks of paid leave for a qualified event. The benefit will be paid for using employment taxes. She also stated that this week is "Banned Book Week." 7. STATUS OF CASES: Shank indicated things are going well. Warren inquired about the motion to compel. Shank said it has not been scheduled in district court yet but she would inform the Commission when she knew additional information. 8. ADJOURN: Motion made by Peffer to adjourn with a second by Warren. Motion passed with meeting ending at 8:03 p.m. IP19 UNAPPROVED MINUTES PARKS AND RECREATION COMMISSION OCTOBER 9, 2002 MEMBERS PRESENT: Craig Gustaveson, A1 Stroh MEMBERS A~SENT: Kevin Boyd, Toni Cilek, Doug Ginsbcrg, Nancy Ostrognai, Matt Pacha, Re× Pmess, John Westefeld GUESTS: Margie Jones and Jenny Homing, North Liberty Parks and Recreation Commission members; Julie Johnson, Director, Fred Fevold and David Thayer, Coralville Parks and Recreation Comrmssion members; Chris Rohret, Johnson County Conservation Board; Steven Kanner and lrvin Pfab STAFF PRESENT: Mike Moran, Terry Robinson, Terry Trueblood Due to the lack of a quorum, no business was conducted and the meeting was canceled. Members departed for the annual tour of various park and recreation facilities. Joining the commission and staff on the tour ;vere Margie Jones and Jenny Homing, members of the North Liberty Parks and Recreation Commission; Julie Johnson, Director of the Coralville Parks and Recreation Department and commission members Fred Fevold and David Tnayer; Chris Rohret of the Johnson County Conservation Board; and Iowa City council members Steven Kanner and Irvin Pfab. DRAFT POLICE CITIZENS REVIEW BOARD IP20 i MINUTES - September 10, 2002 CALL TO ORDER Chair John Stratton called the meeting to order at 7:02 p.m. ATTENDANCE Board members present: Loren Horton, John Stratton, John Watson, and Bev Smith; board member absent: Bill Hoeft. Legal Counsel Catherine Pugh and Staff Kellie Tuttlealso - present. Also in attendance was Captain Tom Widmer of the ICPD and Kellie Casino of the Daily Iowan. CONSENT CALENDAR Motion by Horton and seconded by Watson to adopt the consent calendar as amended. · Minutes of the meeting on 07/09/02 · ICPD Use of Force Report- June 2002 · ICPD Use of Force Report- July 2002 · ICPD Department Memorandum 02-36 Motion carried, 4/0, Hoeft absent. OLD BUSINESS · NACOLE Membership Renewal Stratton informed the Board that associate membership is $100 a year and gives the Board a listing on NACOLE's organization membership list, access to the list, and the privilege of attending conferences. Watson and Stratton are in favor of it for another year in order to contact other organizations. Smith questioned how much use the Board has made of the service on average. Stratton said not a tremendous amount; however, he felt that it was worth another year. Motion by Watson and seconded by Smith to renew the membership for another year. Motion carried, 4/0, Hoeft absent. ·Mailing for Service Clubs (video showing) Stratton informed the Board that this item is in relation to sending a letter to service clubs regarding lending out the PCRB video to the clubs for presentations. The Board needed to define "service club" because of the vast amount of clubs/organizations listed at the Library. The Board PCRB-Page 2 September 10, 2002 DR.4FT agreed to have Horton generate a list with Tuttle and have a draft by the next meeting. ·Peace Officer Appointment Watson questioned whether Hoeft had decided to move to Coralville and referred to the memo on residency requirements. Hoeft currently resides in Iowa City. If Hoeft does move, the Board or Hoeft would then make a request to council to waive the residency requirements. NEW BUSINESS ·Nominating Committee Next month the Board will select a chair and a vice-chair. Stratton asked if Watson and Smith would serve on the committee, both accepted. PUBLIC DISCUSSION Captain Widmer informed the Board that there are 2 or 3 pending complaints right now that the Chief may request extensions on. The complainants' legal advisors are telling them not to meet with the ICPD and not to take part in any internal investigation until after the cases are taken care of in court. MEETING SCHEDULE and FUTURE AGENDAS The meeting of October 8th has been rescheduled to October 22nd to provide opportunity for the Police Chief to file his reports for review. · October 22, 2002, 7:00 P.M., Lobby Conference Room · November 12, 2002, 7:00 P.M., Lobby Conference Room · December 10, 2002, 7:00 P.M., Lobby Conference Room · January 14, 2003, 7:00 P.M., Lobby Conference Room BOARD INFORMATION Stratton received a call from a City Council member regarding items submitted for the board packet by the public. Stratton had stated at a previous meeting that he would view all items closely and decide whether the items should be included in the packet. The Council member stated that everything submitted to PCRB should be looked at by everyone on the Board just as the City Council does. All correspondence will be provided to the Board in the future. PCRB-Page 3 September 10, 2002 DRAFT Horton attended the August 19th council work session to report the findings of the traffic stop data study. The study will be included in the next packet for discussion, along with other correspondence concerning the study. Horton cannot attend the October 22nd meeting and will prepare a written summary of the report given at the council work session. STAFF INFORMATION Tuttle stated that the Board packets are now being scanned so that the public can access them at the City's web site: icgov.org. All public portions of previous packets dating from 1997 forward are also available on line. Tuttle also informed the Board that the brochure/complaint form is in the process of being put on the web site so that the public can have access at all times. EXECUTIVE SESSION Motion by Watson and seconded by Horton to adjourn into Executive Session. Motion carried, 4/0, Hoeft absent. Open session adjourned at 7:32 p.m. REGULAR SESSION Returned to open session at 8:50 p.m. Motion by Watson and seconded by Horton to grant the Police Chief a 45-day extension to October 18, 2002 to complete his report on Complaint #02-01. Motion carried 4/0, Hoeft absent. ADJOURNMENT Motion for adjournment by Smith and seconded by Horton. Motion carried 4/0, Hoeft absent. Meeting adjourned at 8:53 P.M. Alcohol Video Script Will you be charged with Possession of Alcohol under the legal age this year? Hello, I am Officer Mike Smithey with the Iowa City Police Department. If you will be frequenting any of the many nightclubs in Iowa City, or attending a private party, you may meet one of our officers. If you are in possession of an alcoholic beverage, you can expect to be asked for your identification. Everyone knows that the legal drinking age is 21 in Iowa. The fact is many knowingly break the law. In 2001 a total of 988 citations were issued for PAULA (Possession of alcohol under the legal age). I would like to explain what you could expect during one of these encounters. First, our job is to enforce the law. If you are seated at a table with friends and there happens to be a beverage in front of you that may contain alcohol do not be offended, become confrontational or bellige?ent when approached by the officer. If you are underage and in possession of an alcoholic beverage you can expect to receive a citation. The fine is $145.00. You will sign the ticket promising to appear in court or pay the fine. A second offense for PAULA is a serious misdemeanor punishable by a fine of $275.00 and a suspension of your driver's license for one year. If you have a stamp on your hand that indicates you are legal to drink then you are expected to show the ID that you used to get the stamp. There are more penalties for being in possession of fake identification. Unlawful use of a drivers license also carries a fine of $145.00. If you are in possession of another persons drivers license showing you to be of legal drinking age, you and the owner of the drivers license can face a revocation of your driving privileges for 6 months in Iowa and 1 year in Illinois. It is also a serious misdemeanor to provide alcohol to someone under the legal age. Instead of merely getting a ticket, you could be arrested and taken to j ail. Upon conviction, these alcohol violations are a part of your local permanent record and could potentially impact your future employment opportunities. Officers carry with them a small device called a PBT (preliminary breath test) which measures the amount of alcohol, if any, in your blood. You may be asked to provide a sample to determine your blood alcohol content. The procedure is not mandatory and you have the right to refuse this test. You also have the right to ask the officer why they would like you to take this test. Often the officer needs to determine if you will be able to make it home safely or if other arrangements need to be made to ensure your well being. Remember you can still be charged with possession of alcohol under the legal age without consuming any alcohol. Mere possession or having alcohol in your reach is the violation. The police department frequently encounters individuals or receives complaints regarding intoxicated persons. In 2001, 1023 persons were arrested and taken to jail for this offense. Many of these arrests resulted after officers found those persons fighting, damaging property, or acting in a manner which was unsafe for themselves or others. We are concerned about underage and excessive drinking because people {vho drink too much hurt other people. A survey conducted by the Harvard School of Public Health College Alcohol Study revealed that students are impacted by another student's drinking. 71% had sleep or study interrupted, 57% had to take care of an intoxicated student, 36% had been insulted or humiliated, 23% had experienced an unwanted sexual contact, 23% had a serious argument, 16% had property damaged, and 11% had been pushed, hit or assaulted. Of course, people who drink too much cause problems for themselves too. Frequent binge drinkers were 21 more times likely than non-binge drinkers to miss class, fall behind in school work, damage property, become hurt or injured, engage in unplanned sexual activity, get in trouble with the police, or drive a car after drinking. Excessive drinking continues to be a serious health and safety problem on most college campuses. Drinking to get drunk is part of the culture that needs changing. Choosing to drink alcohol or to abstain is a personal decision. If a person learns to drink moderately and safely, drinking does not have to be high risk. However, there are times when abstaining from alcohol use is the most appropriate decision for everyone to make, especially if you are under 21. Those who most often hassle others about their decision not to drink are immature, inexperienced drinkers. These same groups of drinkers also tend to feel uncomfortable with their own drinking and tend to give in when peers pressure them to drink. If you need help sticking to your decision to abstain, or you need a temporary excuse for not drinking, these might work for you: Finding an activity where there will be no alcohol, such as a movie, miniature golf, athletic activities, or supporting the Hawkeyes at a basketball, football, or softball game, or in many of the other sports on campus. If you attend a social event where alcohol is the main event, go with another abstainer. Avoid people who push drinking Host a party and stay sober Have mineral water in a glass with ice while at a party or in a club There are many exciting businesses in Iowa City that contribute to a fun filled evening. More and more students are finding out that you can have a good time without alcohol. If you need help controlling your drinking or would like further information on the affects of alcohol you may contact Health Iowa at Student Health Services. Your time at the University of Iowa should be filled meeting new people and enjoying new experiences along with achieving an education. Remember that the decisions you make while you are at the University of Iowa will affect the rest of your life. A ticket for possession of alcohol or an arrest resulting from consuming alcohol is more than just a fine or night in jail. Don't let drinking decisions affect your educational goals and the future employment opportunities. Respect yourself, your community, and the law. Drinking under the age of 21 is illegal in Iowa and excessive drinking can harm you and others. The Iowa City Police department and University of Iowa Police take alcohol violations seriously in order to protect you, your fellow students, and our entire community. MOTION TO ALLOW A CORRECTED VOTE Motion to allow an amendment to the recorded vote to reflect a correction due to an error in voting on Ordinance #02-4044 ("An Ordinance amending certain chapters of City Code Titles 6, 7, 10, and 14 to increase the municipal infraction civil penalties for violating nuisance provisions, snow removal requirements, building code, housing code, electrical code, mechanical code, plumbing code, fire code, and utilities' use of right-of-way requirements."); Change Steven Kanner's "yes" vote to a "no" vote. On October 8, 2002 during the third consideration of ordinance #02- 4044 Steven Kanner voted in the affirmative. Steven Kanner makes note that he made this affirmative ("yes") vote in error. This motion will change his vote to a "no" vote (one against the ordinance), which is in keeping with his negative vote on the previous two readings. City of Iowa City - Airport Zoning: 101 Imaginary Surfaces Primary Surface Imaginary Surfaces PHm~ry Surf~ee Runway Length +400-ff Imaginary Surfaces PHm~ry Su~'~ce Runway Length +400-ft 25{ 50~ 100~ Width varies on each runway ! Imaginary Surfaces ..... Runway 25 50:1 - 10, Then 40:1 40,00( Imaginary Surfaces Approach Z~e Obstructions Possible Hazards Imaginary Surfaces _ Approach Z~e Obstructions Possible Hazards unway t'rotectlon :one I Controlled Activity Zone .. AC: 150/5300:- 13 . it is desirable to clear'objects from th e RPZ " uses are permitted. ... '~~D_Do not in~te fe~.w,th navigation o~6Perafio ltUllway l'rotecoon Z, one Controlled Activity Zone ' Not pe.rmi-tte. nthe RPZ' ................. - Certmn Agrt~ - t or ge ~Z~- Golf Courses %~ '~- 'Residences . - Pla~blic assembly · Hospitals ~ ~-- ~ · Shopping_. .. centers . _ ~ Runway Protection Zone Other Concerns Electronic interference Wildlife attractants Proposed Construction or Alteration I Notice of Proposed Construction or Alteratio 4. LocatonOfStmcture 5, H ' ~ .-' '~ . ~ 5;~-JN' ' ~ - ,- .- , - ~ ........ - '--' '-, ' ........................ FI .... comp~te, a~ co.oct to the best o~ my Nnowle~ge. In ~dKion. I O Notice of Proposed Construction or Alteration r.l,.m'lL~l t. Nature of Proposal 2, complete Descrlpllon of Struclure Location Of Structure ~k ~ ~~ ~ 5, Height and Elevation [':~":" ~:" '"~'"'"'"':""'~' ;~ ~ion of'sila I~alian with res~ct Lo ~J~ways slr~t, a~t~S, prr~lne~! Ic~aln, HEREBY CERTIFY thai all of the above stalernents nt~Jn I~ me are tree, complete, ar~ co.oct io the best of m)' mowledae, III ~dJtio~, I ~g~ to obstmcl[on ma~ and/or light the slructure in ~cord~c.e wire established margln~ & II~jhtl,19 ~t~od~rd~ ~ ~J~ Notice of Proposed Construction or Alteration 1. Nature of P~oposal ............................ 2, complete Descri[)uon ol 5tru~!ure I HEREBY CER~FY thai all of the abov~ ~m~r~ls m~t~ ~ m~ at~ lnJ~, c~mp~te, ~ ~ect Jo ~h~ ~J o~ my ~owledge. In ~dJtlofl, I agr~ lo o~truclJon ma~ and/or light tho slructure in accordance with estabJlshed ii~a~lll ~ Notice of Proposed Construction or Alteration LJ J 1. Nature of Proposal .............. 2, Complete DescrlDI;ior'l of Structure construction ~ alteration. (f~nr~r, c ., ~ , , ,, ~ - ~ ~ I*'~'~-;: I:J ','-~'.~;~ I I''::**~ """"'""'"~"~,*"~ ~'~;'~*~"~ HEREBY CERTIFY thai all of fl~e above Sl~ements mate I~ ma are Jn~o, comp!~t~, a~ co~ect to ~he best of my gnowledge. Ir~ ~ditlon, I ~r~ ~e o~tcuclion ma~ and/or light the slructure in ~cord~ce wi~ established mar~ln~ & I /