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HomeMy WebLinkAbout1989-05-16 Bd Comm. MinutesMAYOR'S YOUTH EMPLOYMENT BOARD - BY-LAWS Article I - Authority Section 1 - The name of the Board shall be the Mayor's Youth Employment Board of Iowa City, Iowa, as established by a 1968 resolution of the City Council. Article II - Purpose Section 1 - The Mayor's Youth Employment Board will attempt to analyze and meet the needs of Johnson County with regard to youth employment. Section 2 - The Board will develop the policies of the agency and Interpret the program. The Board shall be responsible for the evaluation of the program and its executive director. The Board shall also assist In fund-raising, act as an advocate in the area of legislation, and appoint the executive director of the program. Article III - Membership Section 1 - There will be a total of ten (10) Board members. A minimum of eight (8) of the ten (10) Board members will be from Iowa City. A minimum of two (2) Board members will be from the area of Johnson County outside of the City of Iowa City. Section 2 - Eight (8) Board members will be appointed by the Iowa City Council. The two (2) Johnson County members will be appointed by the Johnson County Board of Supervisors. Section 3 - Board members will represent various community Interest groups such as religious institutions, Johnson County Department of Social Services, Job Service of Iowa, School of Social Work, Board of Education, Hawkeye Area Community Action Program, Chamber of Commerce, youth representatives, and other groups deemed to be appropriate. Section 4 - Mayor's Youth Board members shall serve three (3) year terms. Section 5 - A vacancy occurring because of a resignation during the year shall be filled by the body which appointed the person, after proper notification. Section 6 - Al members shall have one (1) vote. Section 7 - A quorum shall be a majority. �7� Mayor's Youth Employment Board By -Laws Continued 2 Article III - Membership Continued Section 8 - Board members may solicit additional representatives from community interest groups such as religious institutions, Johnson County Department of Social Services, School of Social Work, and other groups deemed to be appropriate. Section 9 - The representatives will serve as resource people, advisory to the Board.. Article IV - Officers Section 7 - The officers will include a president, vice-president and a secretary -treasurer. Section 2 - The officers shall be elected annually in August by a majority of the Board. Article V - Meetings Section t - The Board shall meet once a month or at the discretion of the president. Written and/or telephone notice of the meeting will be given to all members seven days prior to the meeting. Section 2 - The president may call a special meeting as deemed necessary upon reasonable advance notification to all Board members. Article VI - Conduct of Board Business Section 1 - Minutes of the Board meeting shall be submitted each month to the City Council and the Board of Supervisors. Section 2 - The Board will accept referrals from the Council and Board of Supervisors and will report back to the Council and the Board of Supervisors in the minutes. Section 3 - An annual report will be submitted to the Council and the Board of Supervisors pertaining to the Mayor's Youth Program as deemed to be appropriate. 7 y0 Mayor's Youth Employment Board By -Laws Continued 3 Article VII - Amendments Section 1 - These by-laws may be altered, amended or repealed and new by-laws adopted at any regular meeting at which at least sbr (6) Board members are present, or at any special meeting called for that purpose with seven (7) days written notice given to all Board members,and subsequent approval by the City Council. LEGAL DEPARTMENT '-/— i r _ d,^-% February 13, 1984 3 Assisted Housing Reel 84-C18, Side 1 Seydel reviewed his memo on the history of housing authority. Seydel said that the City owns two projects. The housing authority has had two note sales to finance the projects. The operating budgets for the two public housing projects will be considered at Tuesday's formal Council meeting. Both income and costs for project 22-3 are higher than anticipated. Income that exceeds expenses will be returned to the federal government. The revised budget for project 22-4 only Covers a nine month period. State Civil Rights Commission Rules of Procedure Changes Reel 84-C18 Side 1 Strait requested the Council to take a formal position opposing the proposed changes in how the State Civil Rights Commission handles dis- crimination complaints. Phyllis Williams reviewed the State Commission's discrimination complaint review procedure and said that the rule change will allow the Commission to not investigate all complaints. Strait said that the rule change will put the burden of proof on the person who files — the complaint. Williams noted that complainants may not have the re- sources to pursue their claim. Iowa City's Human Rights Commission member Anne Scupham said their Commission has not had a formal vote or decision on this issue. Council requested the Commission take a position prior to Council. Erdahl asked if the City can request an Attorney General's i li opinion about the rule change. Mayor McDonald thought the rule change had some merit in helping make the State Civil Rights Commission more effi- cient in handling many complaints. Council agreed to send a letter to the State Commission opposing the rule change and asking for increased funding for that Commission. The Commission will report back to Council on specific questions raised. Council Agenda and Council Time Continued Reel 84-C18, Side 1 ! 7. McDonald reviewed the Council's past informal policy regarding travel. Council agreed that the Mayor should be allowed to attend important �! out-of-state conferences, along with two other members of the Council. Mayor McDonald, Dickson and Ambrisco will attend the National League of Cities conference in March. ! ;' 8. In answer to Mayor McDonald, Berlin will review Parks and Recreation II minutes, re playground equipment at Longfellow and Brookland Parks. I 9. Berlin stated that the College Street building is still being moni- tored. 10. McDonald inquired about the February 7 memo from Frank Farmer regard- ing additional compensation for the design of the lift station. Berlin replied that the request is justified due to the significant change in the scope of the project. 11. In reply to Ambrisco, Berlin said the December 23, 1983, Board of Appeals minutes will be changed to reflect that Kucharzak was not absent. I 770 MINUTES ELECTRICAL BOARD IOIIA CITY TRANSIT BLDG April 18, 1989 MEMBERS PRESENT: Mel Schweer, Dick Villhauer, James Montgomery, MEMBER ABSENT: Bill Reddick STAFF PRESENT: Paul Bowers OTHERS PRESENT: Will Kober, Brian Keating Minutes for Dec. 12, 1988 was approved as written. A letter of appeal to the test given Jan. 25, 1989, his score was on open book 72 % and on the open part 64%. His letter of appeal was that he felt a couple of the questions was open to interpation. After considerable discussion the board made the following motion, to grant Will Kober his license, motion made by Dick Villhauer, Seconded by, James montgomery. The vote was unanimous. Discussed the possibility of adopting the tests that are prepared by Block and Associates of Florida. After considerable discussion the Board decided to table this because the entire board was not present. These tests would cost money and would be a six hour test that probability would be given on a Sat. Motion by Dick Villhauer, and seconded by Mel Schweer to table this matter to a later meeting. The vote was unanimous. Meeting was adjourned 9:00 PM. 771 i �I II� I{ I• I ,Ii i I i KOBER ELECTRIC SERVICE, INC. 2930 INDUSTRIAL PARK ROAD IOWA CITY, IOWA 52240 (319) 337.8300 Iowa City Board of Electric Examiners Cicic Center 410 East Washington Street i Iowa City, Iowa 52240 March 7, 1989 Gentlemen, After reviewing my score on my recent attempt at the Masters Examination I find that I am very close to the passing score and would like to bring it up before the Board for consideration. I have enclosed a copy of my letter of acceptance that lists the terms for a passing score. Nowhere in the letter does it say that each half of the test must be passed by 70%, it says the passing score would be 70% of 100 questions. Prior to taking the test on January 25th I was not informed the manditory passing of each half by 70%. Nor was I given a choice in the matter as I was in the matter of the extra 20 questions. I feel that the Board should be held to the original terms(including the extra 20 questions) listed in the letter. Also there are a couple of questions that I feel had invalid answers. My correct answers would bring my total score to or above the 70% of 120 required to pass. I would appreciate the chance to meet with you gentlemen and discuss the matter. Thank you for your consideration. o p 11 WAR e� Respectfully, 944 23 Ave. Pl. Coralville, Iowa 52241 DRAFT MINUTES HISTORIC PRESERVATION COMMISSION WEDNESDAY, APRIL 12, 1989 SENIOR CENTER CLASSROOM MEMBERS PRESENT: Russell, Vanderwoude, Licht, Kehler, Jepson MEMBERS ABSENT: Hanick STAFF PRESENT: Beagle, Montgomery GUESTS PRESENT: Alejandro Torrijos and Chris Greulich of U of Iowa Urban Administration program, Deborah Burger of Chamber of Commerce Arts Committee and Pat Eckhardt and Sandra Eskin of Friends of Historic Preservation. CALL TO ORDER: Russell called the meeting to order at 7:35 p.m. ELECTION OF OFFICERS: Russell called for nominations for the Chairperson. Licht nominated Russell for Chair, VanderWoude seconded. Russell called for nominations for Vice -Chairperson and nominated VanderWoude as Vice -Chair, Licht seconded. A vote was taken and the nominations were unanimous. REVIEW OF THE MARCH 8, 1989 MINUTES: Russell noted that in the first paragraph of the second page the family names of Viners, Champions, and Knapps should all have apostrophes added to Indicate the possessive. On i page three, first paragraph second line, the words "what" and "is" should be added so that it reads "finding out what survey work is already done". Russell said that he was Informed that Gerald Mansheim's books is entitled "Iowa City: An Illustrated History" and should be reflected on page three, second paragraph of the minutes. Also, in the third paragraph of the third page, the word 'Presidents" should have an apostrophe to indicate the possessive. Licht moved to approve the minutes as amended, VanderWoude seconded and the motion carried unanimously (5-0). PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA: St, Patrick's School on Court Street Russell informed the Commission that the St. Patrick's Parish Council may tear down the school may be torn down for additional parking for the church. Some developers, he said, have previously expressed Interest in converting the structure to condominiums or apartments. Russell said, the Commission has neither the money to buy the building nor the authority to prevent it from being torn down. He welcomed any discussion on the matter. Deborah Burger Minutes Historic Preservation Commission April 12, 1989 Page 2 of the Chamber of Commerce Arts Committee was present to express her organization's interest in a facility not Just for visual and performing arts, but also for multi.function uses such as galleries and classrooms as well as auditorium type uses. The school, she said, possesses these capabilities. Beagle explained that because the building occupies the full lot, it would be difficult for any conversion of use to comply with the off-street parking requirements of the Zoning Ordinance. Licht asked if it were an arts center could parking be shared with a nearby church. Beagle said that there are some possibilities for accommodations or breaks for parking when a conversion is made, but the parking ratio for a place of assembly, such as theatre or gallery, would make it difficult to come up with the appropriate number of spaces nearby. Beagle also said the property is zoned RM -145, High Rise Multi -Family Residential Zone which permitted the previous use of the property as a private school, but, would not accommodate its conversion to an arts center or theatre. It would be necessary, he said, to rezone the property to a commercial classification which may be a difficult proposition. Russell said it appears the Parish Council has made the dech%lon to demolish the school, unless they can be encouraged to sell to other organizations as an arts center. Beagle noted that the City would be open and receptive to discussion with any organization about the building's use. Burger asked what an organization would have to do to purchase it and Beagle said that a commitment from the Parish and the School would need to be secured. Russell said the only thing the Historic Preservation Commission could do would be to pass a resolution and write a letter to the St. Patrick's Parish Council and the City Council to state Its views that the school shouldn't be torn down until other possibilities were examined. The Commission voted unanimously to make a resolution and write a letter to those Councils mentioned and the organizations Interested In preserving the structure and using it. The following resolution was prepared: Minutes Historic Preservation Commission April 12, 1989 Page 3 To: St. Patrick's Parish Council From: Iowa City Historic Preservation Commission Re: Destruction of St. Patrick's School Date: April, 12 1989 At its April 12, meeting, the Iowa City Historic Preservation Commission unanimously resolved that the St. Patrick's Parish Council be encouraged to delay rezoning of the St Patrick's Parish School on Court Street, and take every opportunity to meet all Interested community organizations Including: the Chamber of Commerce Arts Committee, Riverside Theatre, Iowa City Community Theatre, Iowa City/Johnson County Arts Council, Footlighters Organization and others, to evaluate the saving of the building and Its adaptive rouse as a Community Arts Center. It Is the view of the Historic Preservation Commission that this type of structure is a vital community resource which should be preserved, and that it has historic value not only to its graduates but to the community as well. The Historic Preservation Commission also encourages Interested organizations to work together In finding a buyer or use for the building and presenting alternative uses to the St. Patrick's Parish Council. cc: Iowa City City Council, Chamber of Commerce Arts Committee, Riverside Theatre, Iowa City Community Theatre, Iowa City/Johnson County Arts Council, Footlilghters Organization. Minutes Historic Preservation Commission April 12, 1989 Page 4 HISTORIC PRESERVATION WEEK ACTIVITIES: Russell began by updating the Commission on all the preparations which have been completed. The Old Capitol Senate Chambers had been secured for the Awards Program from 3 PM to 5 PM on May 17, 1989. A reception at Old Brick sponsored by The Friends of Historic Preservation will follow the Awards Program, with Gerald Mansheim in attendance to autograph copies of his book "Iowa City: An Illustrated History". The list of nominated properties have been mailed applications and jurors have been selected and were pleased to participate. The jurors will be hosted and escorted by Beagle throughout the day. Peggy Whitworth, as a juror, will comment on the findings of the jurors along with slides so it will be a more educational experience. TY.e Library display will be the week of May 14.20, 1989, and will display 1988 award winners and indicate what kind of preservation work was done. Invitations are ready and await only the name of the keynote speaker. Friends of Historic Preservation will handle the mailing of invitations and will send out 2,000 with their organizations newsletter, then others will go to City Council, Board of Supervisors of Johnson County, etc, With respect to the keynote speaker, Russell said that Hunter Rawlings and Margaret Keyes were unavailable for that dale, He noted he had requested Tom Walsh, Executive Director of the Hoover Presidential Library Association, to see if he would be available, and was expecting a response soon. Sandra Eakin suggested Robert Alexander, a retired professor of Art History who specializes in Architecture. Beagle Informed the Commission that no applications for awards had yet been received and encouraged Commissioners to follow-up with the nominees. Russell noted that the Press. Release Invited others to apply and that Mary Jane Griswald of 830 E. College St. wants to apply and a Mr. Ron Johnson. Beagle agreed to send them the paperwork. Pat Eckhardt asked if offering to take pictures etc. might help people to apply. Russell said that it would most likely help, and Licht offered to take slides for anyone who Indicated to Commissioners during their follow-up that that would be a problem. Russell said that someone was needed to prepare the slide projector and accessories, and another to make name tags for honored guests such as the jurors, speaker, HPC Commissioners, Board of Directors of The Friends of Historic Preservation, Board of Supervisors, and the City Council. VanderWoude said that he could take care of the slide projector. Beagle said he would check with Pat Westercamp about making name tags. Regarding the Mayor's Proclamation recognizing May 14.20, 1989, as Historic Preservation Week, Russell said that the last word in the first line of the Mayors Proclamation should be "their" instead of the. Also in the last paragraph he thought the Mayor should proclaim "Historic Preservation Week" in Iowa City Instead of National Historic Preservation Week in Iowa City. He also suggested an additional Press -Release be published including names of the jurors and speaker, and mentioning that the event corresponds to the Iowa City 7%X Minutes Historic Preservation Commission April 12, 1989 Page 5 Sesquicentennial Celebration. The Commission decided to draft an OP-ED article to include Historic Districts, Brucemoore in Cedar Rapids, and other National Trust properties, and send it to the Press Citizen over all the'names of the Commissioners. Russell asked Beagle when he received the National Trust packet designed to aid in preparing for this event. Beagle said it was recent within the last week or two. Russell commented that It is too late to be of much assistance in making preparations and that he is going to send them a letter requesting that the packet be issued at an earlier date next year. REPORT OF SUBCOMMITTEES: Guide to Historic Iowa City: Beagle said that 153 sites (fifty-one outside of the walking tours) had been identified by Doug and Steve and that this may be too many to Include in the brochure. He said that some decisions would need to be made to pare the number down. Russell said that the first 40 are buildings already on the National Register, and that the last ones were 19th Century homes Identified by Margaret Keyes, Speakers Bureau: Russell said that he will speak to the Rotary Club on April 20th to a few hundred people, VanderWoude said that he will show the film A Sense of Place to an architecture class he is taking. _Sesquicentennial Celebration: Kehler said that she would need the help of three others to assist from 1:30 PM to 4:30 PM on May 6th at the Champion's home which the HPC is sponsoring for "A Walk Through Time". Russell said that he and his wife could help, and Kehler said that her husband had also offered. REASSIGNMENT OF SUBCOMMITTEES: Russell said that he believes that subcommittees should not meet regularly but that they should be responsible for certain tasks. He then gave some possibilities and asked the Commissioners to think about them until June when everyone would pick something they are Interested in. 1. Historic Preservation Week. To do advanced planning for the event. 2. Publications. The current map is the first thing, others will be updated on walking tour brochures, Design Review guidelines, and a brochure on what the HPC does. 3. Tax Incentives and Legislative Matters. This would be a harder one and would Involve working with City staff, 77A- I i Minutes Historic Preservation Commission April 12, 1969 Page 6 i 4. Educational Matters. Speakers arrangements, press information, public television access, etc. 5. Historic Districts. Everyone would work on designating Historic Districts, but specific Commissioners would be in charge of work on given proposed Historic Districts, He then said that goals for the next three (3) years are that all publications discussed would be completed, make proposals to City Council for ordinance changes to make Historic zones possible, better planning for annual events, and propose as many recognized Historic Districts as possible. HISTORIC PRESERVATION COMMISSION INFORMATION: Russell said that he received a brochure from the National Trust on a "Mainstreet Seminar" in Des Moines on May 9 '11. They will discuss creating economic activity on the mainstreets of communities. Beagle said that the National Trust had sent him a sample fetter which could ; be sent to our Federal Congressmen encouraging them to revamp the current Community Revitalization Tax Act which gives Investment tax credit for historic rehabilitations. He gave a . copy to each of the Commissioners. Beagle also said that Newman Munson, a developer, was expected to submit an application to the Planning and Zoning Commission on May 16, to replace three (3) houses on S. Linn Street between Firestone and St. Patrick's Church with a sixty (60) unit apartment building, He said that the developer is looking at cost options for moving the houses and wanted the Commission to know so that they might find a buyer or match up someone willing to relocate those houses. Kohler suggested going through the ii paper. The Commission scheduled Its next meeting for May 10, 1969. Jepson moved to adjourn, j Kehler seconded, and the meeting was adjourned by Russell at 9:20 PM. i Minutes prepared by: Spencer Montgomery 5gfl MINUTES PARKS AND RECREATION COMMISSION APRIL 12, 1989 MEMBERS PRESENT: Henry, Hesse, Malloy, Steinbrech, Watson, Weideman, Welk, Willis MEMBERS ABSENT: Hradek STAFF PRESENT: Ertz, Howell, Kriz, Moran, Trueblood GUESTS PRESENT: Mali Connor, Jennifer Mallory, Mark Swart (University of Iowa students) FORMAL ACTION Moved by Steinbrech, seconded by Welk, to TAKEN: approve the minutes of the March 8, 1989 meeting as written. Unanimous. Moved by Steinbrech, seconded by Malloy, to endorse installation of a "peace pole", with input from staff as to the exact location for same. Unanimous. Moved by Mallov, seconded by Hesse, to recommend to Citv Council to rename Harrison 7V Hill Park to Michael's Park. Unanimous. PUBLIC Pastor Louise Westphal, as representative DISCUSSION: of the Ecumenical Peace Committee, addressed the commission regarding placement of a "peace pole". An information sheet was provided to the commission. She indicated their first choice would be to place the "peace pole" in Blackhawk Mini -Park, with their second choice being near the library on the Pedestrian Plaza. Movedby Steinbrech, seconded by Malloy, to endorse installation of a "peace pole", with input from staff as to the exact location for same. Unanimous. CITY PARK Trueblood reported on the proposal from Tennis TENNIS COURTS: Services of Iowa for renovation of the City Park tennis courts. The procedure consists 7V of filling in the cracks and overlaying the courts with a cold mix asphalt emulsion. The preliminary estimate to renovate all six tennis courts is $40,000. Staff has discussed this proposal with the City Manager, with regard to borrowing from the parkland acquisition fund and repaying the amount over a period of five years. Discussion centered on whether or not borrowing from the parkland acquisition fund for this project was an appropriate use of the fund, and whether or not there were other funding possibilities. carried. HARRISON HILL Trueblood shared with the commission an PARR: article he received regarding the voluntary effort made in developing Harrison Hill Park. According to the article, the volunteers received much of their inspiration from a young child named Michael, who has a terminal heart condition and is not eligible for a heart transplant. They would like to change the name of the park to "Michael's Park" in honor of Michael and all children in similar circumstances. Moved by Malloy, seconded by Hesse, to recommend to City council to rename Harrison Hill Park to Michael's Park. Unanimous. LONG RANGE Willis and Trueblood reported on their meeting PLANNING: with Tim Shields of the Institute of Public Affairs pertaining to possible strategic planning sessions. The commission members expressed their opinion with regard to same. Trueblood indicated he would invite Mr. Shields to a future meeting to present an outline on what he plans to do. RYERSON'S Willis stated the commission needed to WOODS: determine the process to follow in determining what the commission's mission statement is with regard to Ryerson's Woods. Steinbrech indicated the commission needed to find out what is there and what the possibilities are. Hesse stated it was native timberland, with an outstanding collection of wild flowers -2- 773 ■ ANNUAL PARK TOUR: RIVERFRONT COMMISSION: and felt strongly the area should be preserved. Willis stated he felt the issue is who should preserve it; does it have to be the city of Iowa City, and does it fulfill the mission of the Parks and Recreation Department. Hesse indicated it could be a learning resource and enjoyed by the community. It was suggested that it be included on this year's park tour. Hesse indicated the commission would need to tour the area in May in order to see the area at its fullest potential. She will arrange a time and will notify the commission of the date. The annual park tour will be held in June. Some suggested stops were Michael's Park, Mesquakie Park and the site of the future parks and recreation complex. Hesse reported on the following: Melody Rockwell encouraged the commission to attend the upcoming River Corridor Planning meeting at 7:30 p.m., April 19; the City Council supports the river trail idea and 25% of the funding will be provided; and the City Council deferred action on the river corridor zone. PARKS & Willis indicated there would be a short RECREATION meeting of the Park and Recreation Foundation FOUNDATION: members after the commission meeting. COMMISSION Henry stated he felt staff should erect a TIME: park sign with the name at Michael's Park. Trueblood stated staff would work with Handicare to get this done. Steinbrech indicated a plaque might be appropriate setting forth the overall concept as to why the name was chosen. Malloy stated she enjoyed reading an article in the Park and Recreation magazine pertaining to waterways and forwarded a copy to Casey Cook. " Hesse stated she was asked if the walk bridge in Terrell Mill Park was in need of repair. Willis indicated he had used the bridge last week. She also asked what happened to the trees along the creekbank adjacent to the antique mall on Gilbert Street. Trueblood reported staff received a directive from the City Manager. It was a general effort to clean up the area. -3- Steinbrech stated that he continues to be impressed by the amount of recreational activities that the department offers for the community and complimented Mike and staff. He also stated he received a call from Judy Nyren regarding the Emmanual House of Prayer property on Kirkwood Avenue. She is trying to see part of the area preserved for a park or for historical preservation. Trueblood stated the property has been rezoned and the owner is proposing to build condominiums. Watson reported he had visited with Mike Green regarding the commission's action on appointing an ice skating rink committee, and indicated he plans to meet with him prior to next commission's meeting. DIRECTOR'S Trueblood reported on the following: REPORT: American Heritage Trust Fund. Letters addressed to our U.S. Senators and Representatives were distributed. These letters were requesting support for a bill to re-establish a trust fund to succeed the Land and Water Conservation Fund which was intended to provide a source of monies for matching grants to states and localities for recreation planning, acquisition of open space and developmentof recreation facilities. Each commission member signed the letter. Proposed Parks & Recreation Complex. At the next Informal meeting of the City Council (April 17) the _ program statement for the proposed parks and recreation complex adjacent to the wastewater treatment facility will be discussed. Members were encouraged to attend. -i Iowa Park & Recreation Association. Bill Steinbrech was elected as chairman to the Board and Commission Section of the Iowa Park and Recreation Association. Also, staff has four members serving in the following capacities: Rick Ertz-Secretary/Treasurer; Mike Moran -Past Chair and Chair of the conference planning committee; Cindy Coffin -Therapeutic Section chair; and Terry Trueblood -chair of the 50th anniversary task force. i -4- �i ADJOURNMENT: citizen Questionnaire. The latest update of the Citizen's Questionnaire was provided to the members. Tree Spade. A tree spade will be purchased using funds from the new south wastewater treatment facility budget. Moved by Henry.seconded by Malloy, to adjourn. (7:45 p.m.) CALL TO ORDER Chairperson Amert called the meeting to order at 4:06 p.m. Guests were noted and introduced. APPROVAL OF MINUTES OF FEBRUARY 9 1989 MEETING Haupert moved, seconded by Nelson, to approve the minutes of the February 9, 1989, meeting, with corrections to typographical errors. The motion carried 8- 0. PUBLIC DISCUSSION Two members of the Iowa City Peace Committee, LaVonn Horton and Selma Connor, were present to discuss the proposal to erect a Peace Pole in the former Black Hawk Mini -Park of City Plaza. Horton and Connor are a part of a twenty church group that has been working on the proposal for five months. The proposal states a desire to construct a post with "May Peace Prevail" in four different languages, one on each side. Currently, a similar peace pole is located at the Mennonite Church. Trueblood explained that Peace Committee members had attended a recent Parks and Recreation Committee meeting with this proposal and received unanimous support. The City Council also supported the concept but wanted input about the location. Trueblood distributed a map of the Mini -Park area with several possible sites for the Peace Pole marked. He also passed around photos of the pole at the Mennonite Church. i Novick asked for clarification about the design and construction of the pole before a specific location could be recommended. It was explained that the pole is made from red cedar with black lettering on plastic panels attached to each side. The pole is purchased from an out-of-state supplier. Y� �01 PRELIMINARY MINUTES Subject to Approval DESIGN REVIEW COMMITTEE THURSDAY, APRIL 20, 1989 - 4:00 P.M. IOWA CITY PUBLIC LIBRARY - ROOM B MEMBERS PRESENT: Amert, deVries, Haupert, Nagle, Nelson, Novick, Seiberling, Waters MEMBERS ABSENT: Sinek, Welt STAFF PRESENT: Patt Cain, Terry Trueblood, Cheryl Tworek GUESTS PRESENT: LaVonn Horton and Selma Connor, Iowa City Peace Committee; Leslie Levy, Shari Zenor, Dan Emmerson, Chris Pates and Kirk Devine. University students RECOMMENDATIONS TO CITY COUNCIL None. CALL TO ORDER Chairperson Amert called the meeting to order at 4:06 p.m. Guests were noted and introduced. APPROVAL OF MINUTES OF FEBRUARY 9 1989 MEETING Haupert moved, seconded by Nelson, to approve the minutes of the February 9, 1989, meeting, with corrections to typographical errors. The motion carried 8- 0. PUBLIC DISCUSSION Two members of the Iowa City Peace Committee, LaVonn Horton and Selma Connor, were present to discuss the proposal to erect a Peace Pole in the former Black Hawk Mini -Park of City Plaza. Horton and Connor are a part of a twenty church group that has been working on the proposal for five months. The proposal states a desire to construct a post with "May Peace Prevail" in four different languages, one on each side. Currently, a similar peace pole is located at the Mennonite Church. Trueblood explained that Peace Committee members had attended a recent Parks and Recreation Committee meeting with this proposal and received unanimous support. The City Council also supported the concept but wanted input about the location. Trueblood distributed a map of the Mini -Park area with several possible sites for the Peace Pole marked. He also passed around photos of the pole at the Mennonite Church. i Novick asked for clarification about the design and construction of the pole before a specific location could be recommended. It was explained that the pole is made from red cedar with black lettering on plastic panels attached to each side. The pole is purchased from an out-of-state supplier. Design Review Committee April 20, 1989 Page 2 Members discussed the durability of this construction. deVries suggested a more lasting mateial, like cast bronze. He asked if other designs were possible. Connor said they were, that the poles were a symbol but were not all alike. i Committee members supported the idea of having a peace pole in the downtown area and discussed materials that would have permanence and perhaps would be specific and meaningful to this locale and connect to traditions here. Seiberling felt that the Peace Pole was a statement and should stand on its own as a focus of attention. She supported an idea earlier in the meeting to place the pole in City Plaza south of the Iowa City Public Library, where she thought it would be more prominent and more accessible on all four sides. Haupert liked the idea of bronze and suggested that a bronze sculpture pole could be designed and made by a University student with the cost divided among the various member groups. Amert offered to assist the group in determining a design suitable for the area and gave the Peace Committee members the name of a contact person in the Art Department. Once a design had been created, a location for the sculpture could then be determined. The issue was deferred to the next meeting so that information about a different construction could be obtained. DISCUSSION OF DRAFT OF COMMITTEE BYLAWS Cain stated the bylaws were drafted because the Committee has never had bylaws in the past. The bylaws govern the conduct of committee business. The Committee had questions concerning membership and discussed specific membership categories. Novick asked Cain whether the routine notice of meetings included the City Council. Cain stated the City Manager and the press routinely receive Committee agendas and said she would check whether the agendas also were sent directly to the Council. Cain then said the bylaws would be revised for further review by the Committee at the next meeting. COMMITTEE DISCUSSION Nelson reminded the Committee of the upcoming Sesquicentennial. Nelson passed around pamphlets about a book on the history of Iowa City. The pamphlet contained an order form to purchase the Illustrated history of Iowa City. Seiberling noted that the historical Iowa City placemats should also be available. Cain has received requests for photographs of revitalization projects in the city, specifically, the Old Capitol Center, to illustrate a journal article on successful downtown economic developments. ADJOURNMENT The Committee scheduled their next meeting for June 22, 1989, at 4:00 p.m. A special meeting for the Peace Pale may be scheduled if necessary. The meeting was adjourned by Chairperson Amert at 5:09 p.m. 770, I MINUTES SENIOR CENTER COMMISSION FEBRUARY 27, 1989 MEMBERS PRESENT: Emmett Evans, Dorothy Fiala, Mary Geasland, Bud Gode, Jean Hood, Duane Means, Ruth Wagner MEMBERS ABSENT: Hugh Cordier, Ken Muller STAFF PRESENT: Bette Meisel, Joyce Phelps GUESTS PRESENT: Walter Helm, Mary Ann Herdliska, Council of Elders; Julie Messenger, University of Iowa Journalism Student CALL TO ORDER/INTRODUCTIONS/PUBLIC DISCUSSION/MINUTES: Hood opened the meeting at 3:00 p.m. The guests introduced themselves. There was.no public discussion. Gode moved and Wagner seconded that the minutes be approved as read. Motion carried, all ayes. COUNCIL OF ELDERS REPORT: Wagner reported that the Council of Elders is having another dance March 10. The charge will be $2 per person. Wagner said the Council was very receptive to the five-year goals presentation, and were eager to learn where they would be able to help in the execution of the goals. Herdliska added that the Speakers' Bureau had recruited 12 people to do community outreach. Training is to begin soon. Rosemarie Petzold of the Toastmasters is to do the training along with Susan Rogusky. She said West High had changed Senior Day to May 3 so there is no scheduling conflict with Older Americans' Day on May 10. Gode relayed that the Council had voted in favor of a parking lot fee. There were 13 present, 4 members voted no. FIVE-YEAR GOALS PRESENTATION REPORT: Wagner said the presentation went well. More copies of the report are needed for the Speakers' Bureau. She said that they also received many compliments from the Board of Supervisors and the City Council on their presentation. Meisel said Atkins suggested that the final presentation to the Organization of Service Providers be taped for cable television. Wagner thanked all who had provided input for the final report. i 775� i I I i I MINUTES SENIOR CENTER COMMISSION FEBRUARY 27, 1989 MEMBERS PRESENT: Emmett Evans, Dorothy Fiala, Mary Geasland, Bud Gode, Jean Hood, Duane Means, Ruth Wagner MEMBERS ABSENT: Hugh Cordier, Ken Muller STAFF PRESENT: Bette Meisel, Joyce Phelps GUESTS PRESENT: Walter Helm, Mary Ann Herdliska, Council of Elders; Julie Messenger, University of Iowa Journalism Student CALL TO ORDER/INTRODUCTIONS/PUBLIC DISCUSSION/MINUTES: Hood opened the meeting at 3:00 p.m. The guests introduced themselves. There was.no public discussion. Gode moved and Wagner seconded that the minutes be approved as read. Motion carried, all ayes. COUNCIL OF ELDERS REPORT: Wagner reported that the Council of Elders is having another dance March 10. The charge will be $2 per person. Wagner said the Council was very receptive to the five-year goals presentation, and were eager to learn where they would be able to help in the execution of the goals. Herdliska added that the Speakers' Bureau had recruited 12 people to do community outreach. Training is to begin soon. Rosemarie Petzold of the Toastmasters is to do the training along with Susan Rogusky. She said West High had changed Senior Day to May 3 so there is no scheduling conflict with Older Americans' Day on May 10. Gode relayed that the Council had voted in favor of a parking lot fee. There were 13 present, 4 members voted no. FIVE-YEAR GOALS PRESENTATION REPORT: Wagner said the presentation went well. More copies of the report are needed for the Speakers' Bureau. She said that they also received many compliments from the Board of Supervisors and the City Council on their presentation. Meisel said Atkins suggested that the final presentation to the Organization of Service Providers be taped for cable television. Wagner thanked all who had provided input for the final report. i 775� Senior Center Commission February 27, 1989 Page 2 DISCUSSION ON BUDGET PRESENTATION: The Commission decided they would use their opportunity to thank the City Council for all the things the Council had so generously approved - the new ceiling in the exercise room, a new door opener for the Washington Street entrance, and the money to paint the outside trim. Meisel said she had spoken with the State Historical Society architect about covering the trim, who urged her to paint once more. The architect believed that the leak in the roof may have caused the peeling. It was decided to send a letter to each City Council member with a short summary of accomplishments and needs. Hood urged as many Commissioners as possible attend Tuesday evening's meeting. i SENIOR CENTER UPDATE: i Meisel wrote a letter to Mary Stiers suggesting a feature about senior services to correspond to Older Americans' Day and month for the Press -Citizen. Stiers liked the the idea and the Press -Citizen with Lori Benz's help in supplying information printed in senior services guide last month. Meisel said Mike Foster had spoken to her about the poor lighting in the dish room. She contacted the City electrician who will do the work free, and Congregate Meals will furnish the materials. The new library steps are in place now. Meisel explained that only a few finishing touches are needed. The corners will be rounded and glides added. i Meisel is checking on having locks put on the Secretary's desk. She said she would have Freeman Lock install them or ask the City electrician, who made the computer and printer stands to figure out how to lock everything. Meisel reported that a Senior Center volunteer came to her out of gratitude for all she got from the Center with a check for $100. She wishes to give $100 a month anonymously to the Center. Meisel said the Center had received a $1,000 bequest from the John A. Schneider Estate. I Gode suggested someone write a feature story about these gifts and bequests for the POST. Everyone agreed that this was an excellent idea and would aid in achieving the five-year goals as well as publicizing the Gift Fund. There was general discussion about how financially significant providing specific services to older adults have become. All the banks and hospitals have recognized this and have begun courting the elderly with a barrage of free or low cost activities and services geared to them. It was agreed that competition for the senior market was keen and could only become more so with the older population group expanding annually. COMMITTEE ASSIGNMENTS: Hood announced the following committee appointments for 1989: ;Z i i. I Senior Center Commission February 27, 1989 Page 2 DISCUSSION ON BUDGET PRESENTATION: The Commission decided they would use their opportunity to thank the City Council for all the things the Council had so generously approved - the new ceiling in the exercise room, a new door opener for the Washington Street entrance, and the money to paint the outside trim. Meisel said she had spoken with the State Historical Society architect about covering the trim, who urged her to paint once more. The architect believed that the leak in the roof may have caused the peeling. It was decided to send a letter to each City Council member with a short summary of accomplishments and needs. Hood urged as many Commissioners as possible attend Tuesday evening's meeting. i SENIOR CENTER UPDATE: i Meisel wrote a letter to Mary Stiers suggesting a feature about senior services to correspond to Older Americans' Day and month for the Press -Citizen. Stiers liked the the idea and the Press -Citizen with Lori Benz's help in supplying information printed in senior services guide last month. Meisel said Mike Foster had spoken to her about the poor lighting in the dish room. She contacted the City electrician who will do the work free, and Congregate Meals will furnish the materials. The new library steps are in place now. Meisel explained that only a few finishing touches are needed. The corners will be rounded and glides added. i Meisel is checking on having locks put on the Secretary's desk. She said she would have Freeman Lock install them or ask the City electrician, who made the computer and printer stands to figure out how to lock everything. Meisel reported that a Senior Center volunteer came to her out of gratitude for all she got from the Center with a check for $100. She wishes to give $100 a month anonymously to the Center. Meisel said the Center had received a $1,000 bequest from the John A. Schneider Estate. I Gode suggested someone write a feature story about these gifts and bequests for the POST. Everyone agreed that this was an excellent idea and would aid in achieving the five-year goals as well as publicizing the Gift Fund. There was general discussion about how financially significant providing specific services to older adults have become. All the banks and hospitals have recognized this and have begun courting the elderly with a barrage of free or low cost activities and services geared to them. It was agreed that competition for the senior market was keen and could only become more so with the older population group expanding annually. COMMITTEE ASSIGNMENTS: Hood announced the following committee appointments for 1989: ;Z I Senior Center Commission February 27, 1989 Page 3 Bylaws Committee - Emmett Evans, Chair; Mary Geasland; Jean Hood. Town Meeting - Hugh Cordier, Chair; Ken Muller; Ruth Wagner. Volunteer Recognition - Dorothy Fiala, Chair; Bud Gode; Duane Means. Booster Club Organizational Committee -Ruth Wagner, Acting Chair; Mike Kattchee; Bill Coen, Henry Fox. DISCUSSION ON PARKING PERMITS: There was a discussion on the history of the parking lot, fee possibilities, and viable alternatives if the lot is no longer available or if a ramp is built. Gode said he felt it was up to the Senior Center Commission to set the fee for the permit. He thought there should be more emphasis on encouraging people to ride the bus downtown. In the future there may be a ramp and no bus service. There was also consideration given to the possibility of shuttle bus service from various sites around the City, such as Sycamore Mall, K -Mart parking lot, and Target. This could benefit both city and rural people. Geasland said there were several different aspects to the situation. She said parking was a privilege, not a right, and that we still have an energy crisis to deal with. She mentioned another angle to consider if fees are charged. For example, charging a different fee for those who carpool with spaces designated for carpoolers. Hood asked the Commissioners to seek feedback about the issue and to think of additional points for the April meeting. It will again be on the agenda. OPEN DISCUSSION: - Meisel said Bill Coen was. voted The Outstanding Senior Citizen in Johnson County by the Johnson County Taskforce. There was discussion on the sesquicentennial parade and agreement that the Senior Center should participate. Several suggestions for obtaining vintage autos and/or a fire truck were made. Means and Meisel are to follow-up on this. Meisel announced that the Center, through Lori Benz's efforts, had received another Iowa Humanities Board grant for a poetry class called Visions and Voices. Hood inquired about progress on hiring a computer consultant. Meisel said that the Center had been receiving a great deal of help from Weeg Computer Center through the efforts of work study student, Jodi Galle. Her instructor at Weeg had and ineturn w ntifiehese llttrain the staff and/for the ornvolunteersand hwhoiwilll l et be usingithem. on tThis will be the program used when all the information from the white cards and all the information about the volunteers and their programs are computerized. 775 Senior Center Commission February 27, 1989 Page 4 Other discussion centered around putting all the Senior Center POSTs on microfiche as the first two editions of the POST had been ripped from the book on the mezzanine. The meeting adjourned at 4:50 p.m. Minutes prepared by Joyce Phelps, Senior Center Secretary. Minutes approved by Bud Gode, Senior Center Commission Secretary. i i I I 77S I II: I MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING THURSDAY, APRIL 27, 1989 - 4:00 P.M. ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Buchanan, Cox, Gelman, Pacha, Summy, Swaim MEMBERS ABSENT: Drum, Reed, Willis STAFF PRESENT: Eggers, Jehle, Craig, Penick, Spaziani OTHERS PRESENT: University of Iowa students for assignment CALL TO ORDER: President Gelman called the meeting to order at 4:12 p.m. APPROVAL OF MINUTES AND DISBURSEMENTS.- Minutes ISBURSEMENTS:Minutes of the regular meeting of March 23, 1989, were approved with one minor correction to the Foundation report on page two. Summy/Buchanan. March disbursements were approved. Swaim/Buchanan. FINANCIAL REPORTS: Eggers reviewed the following financial reports with the Board: FY89 Receipts compared to FY88 at the end of the third quarter: Expenditures by function through March, 1989; Gifts and Bequests Fund third quarter report - January 1 -March 31, 1989. The Gifts and Bequests Fund Report does not show the Walker Trust income of $7,108 which was received on April 1. 1. Several grants and awards were received by the library during April (with another major gift due to be announced next month). Four LSCA grants (of four applications) from the State Library. $10,000 total. Rotary Club for Children's Department Summer Reading Program, $1,200. The Iowa Arts Council, November 1989 Puppet Festival, $1,000. 2. Funding for Open Access Is still alive in the State Legislature. The total Increase for library programs has been reduced_ to $750,000, but the $300,000 for Open Access is still intact. 3. Second floor remodeling Ideas for more office space have been discussed with the building's project architect and the supervising carpenter. Very rough estimates are in the range of $10,000 to $15,000. Next we will ask the City Energy Coordinator (an architect) to review in more detail and draw up simple plans. 4. Both receipts and expenditures for FY90 were at a comfortable pace by the end of the third quarter. Receipts are up 20% over a year ago and will be ahead of estimates. Repair costs have been less than average and will allow us to make some 774 Minutes Board of Trustees April 27, 1989 Page 2 Improvements to the heating system in the lobby, to remodel the window at Switchboard to allow it to be used as a public service desk on weekends, and to complete the wiring and recabling needed for the new computer. The amendment to cancel the Foundation loan and reduce FY89 expenditures by $20,000 has been submitted to the Finance Department. 5. The library purchased equipment and increased the frequency of clean-up on the east side of the building. Staff members have been requested to help police the area and pick up major litter when they walk by. The area has been looking much better. 6. The Library will have a small entry in the Sesquicentennial Parade. Staff will be assisted by fourth graders from Grant Wood who have made mini -floats about their favorite books. 7. Letters went out April 6 to Solon, North Liberty and Oxford Public Llbraries regarding the reciprocal borrowing agreements approved by the Board in March. Thus far, North Liberty has indicated interest. 8. Board member Ellen Buchanan has just begun taping a video series called 'Tell Me Your Story" for library channel 20. Buchanan uses an interview format to talk with long- . time Iowa City residents. Her guest for the first production is Jerry Newsome. Future guests include Dorothy Moeller, George Forrell, Irving Weber and others who have had a strong Impact on the Iowa City community. PRESIDENT'S REPORT: 1. The following appointments were made to the Nominating Committee for the purpose of preparing a slate of officers for FY90: Drum (Chair), Buchanan and Reed. 2, In May appointments will be made to a committee to evaluate the performance of the Director. 3, An additional Board meeting will be held, probably In June, to provide an orientation session with the new Library Board appointees including a building tour, materials packet and the annual dinner for members of both the old and new Library boards, 'SUMMER FEE CARD RATES A request from a local business for a bulk rate for summer non-resident fee cards was denied by the Library Board because the library has never been willing to offer discounted rates to neighboring communities who request library services. It is based on the fundamental premise that each local government that wants to provide library service to their residents must bear the full cost of that service. 771P Minutes Board of Trustees April 27, 1989 Page 3 ANNOUNCEMENTS FROM MEMBERS: Summy announced that Sunrise Optimist Club's chicken barbecue tickets are now available for the May 17 event. The library benefits directly from the annual event since the Sunrise Optimists annually present a sizable gift to the Library to support children's services. Summy also announced that an article recently appeared in Publisher's Week[ featuring Prairie Lights Bookstore which was written by Board member Charles Drum. FRIENDS REPORT: Eggers reported that Maggie Hogan is the new President of the FRIENDS of the Iowa City Public Library. FRIENDS members will be assisting with Children's Day during Arts Fest in June. They will staff a photo booth to take polaroid shots of children who participate in the face painting and other Children's Day activities. The Library is a co-sponsor for Children's Day activities. The FRIENDS received recognition from FOLUSA (Friends of Libraries USA) for the best Idea to increase membership. FOUNDATION/DEVELOPMENT OFFICE REPORT: Eggers reported for the Foundation in the absence of Mark Weber, Foundation Office Assistant. The Foundation Board of Directors met April 20 and heard a presentation on charitable life Insurance programs; accepted the Finance Committee's recommendations on a new Investment policy; set policy on the use of the Foundation's donor list by other groups or organizations. The Foundation will be soliciting proposals from financial Institutions on managing Foundation funds. Eggers stated that 30 to 35 applications have been received for the position of Development Office Director and that interviewing will begin in mid-May. FINANCIAL PLANNING COMMITTEE: The Financial Planning Committee has completed its assignment. The final document, a budget manual, is being prepared and will be distributed at the May Board meeting. REVIEW OF FOOD, BEVERAGE AND SMOKING POLICY: At the April meeting, the Board requested that this policy be re -written and presented again in May. Smoking and food/beverage policies have been separated Into different sections since the ban on smoking is absolute, but there are exceptions to the rules on the consumption of food and beverages. The Board approved the revisions to this policy. Summy/Pacha. FUNDING TO PURCHASE ORIGINAL ART FOR THE ART -TO -GO COLLECTION: Funds for this annual purchase have always come from the Board's discretionary balance in the Gifts and Bequests Fund. The Board approved the request for $500 which will be combined with a $100 personal gift from a Foundation donor. Summy/Swaim. Minutes Board of Trustees April 27, 1989 Page 4 REVIEW THIRD QUARTER REPORT: The Board reviewed the third quarter report. The Ubrary's key service indicators continue to show a 10%-15% increase over FY88 and the staff has had little time so far to prepare Initiatives for the new five-year plan, FACILITIES PLANNING COMMITTEE: The creation of this Committee is a requirement of the 1990.94 five-year plan. There was general discussion of what should be Included in a charge to the Facilities Planning Committee as well as what the make-up of the Committee should be. It was agreed that the charge should include directives to evaluate the present building in terms of meeting current and future needs; if this building is not adequate, review the options of remodeling, expansion and additional outlets; determine how much the community is willing to spend for library service. it was also agreed that the Committee should include representation from the Ubrary Board and library staff. FRIENDS, Foundation representatives could also be added but community input will probably come from surveys, hearings or focus groups rather than through i representation on the Committee. REVIEW OF POLICY ON CONFIDENTIALITY OF LIBRARY CIRCULATION RECORDS: This policy was originally adopted in 1970 and has been reviewed periodically by the Board. Following a brief discussion, the Board unanimously voted to retain the original policy. Buchanan/Cox. REVIEW OF POLICY ON LIBRARY -SPONSORED AND CO-SPONSORED PROGRAMS: The Board reviewed and approved the recommended changes to this policy. Spaziani had prepared a careful analysis of staff recommended changes. Summy/Pacha. ADJOURNMENT: The meeting was adjourned at 6:00 p.m. NOTE: The next regular meeting of the Ubrary Board of Trustees will be Thursday, May 25, at 4:00 p.m. This meeting will be preceded at 3;30 by a ceremony in the Children's Room to name the storytime room for Hazel Westgate. This ceremony will include a speaker and refreshments. i 774