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Home My WebLink About1989-05-30 Correspondence26 Rocky Shore Drive _ Iowa City, Iowa 52246 May 30, 1989 To The Members.of the City Council and the City Manager, I would like to register my concern about a possible potential problem in the granting of an Outdoor Service Area to the Wig and Pen Bar. Our property is on Rocky Shore Drive. We hear all of the noise from the Athletic Playing Fields and we hear considerable noise from persons _ using Crandic Park. Noise travels exceptionally well from Highway 6 to our property as well as from the park area.to our residential area. i - j I am in hopes that the Outdoor Service Area to the Wig and Pen Bar will not pose a problem in terms of noise level to the residents nearby. It is my understanding that we can request a decible level reading and that action will be taken if.the noise. level is too high. It is also my understanding that amplifier equipment cannot be used outside. I hope that in granting this request to Mr. Harold Brown that you will also help him realize that there are some responsibilities that he will assume in keeping the noise level down. Thank you for your help. Sincerely yours, � LHood Property Owner I 0 May ]5^l909 Mayor JuhonououuluuuuCityCvvucil8cmhers ` Civic Center' Iowa City . � ��- ��oyo��vu�yn�du�lctter�ne E� �`��' Commission to share ��c"�� wollusq�l. ~ .� with pa 10I4 puodlawo Iona City, Iowa 52245 8AciI 24^ 1989 TumGoutt^ Chairperson ` Planning and Zoning commission � Civic Center i Iowa Citv I ��' ^^ Iowa 24n � � Dear Mr. Scott and Commission Members: ' As humemwnecb in the inner oi^�� we oppose expanding commercialoPace on Jefferson Street o� to. Dodge or over to Iowa Avenue. . We urge the medical community �ommnuity to look elsewhere for room t oexpanU, If Towonrent is no longer sufficient for local doctors,hon could the Mercy area ever yield e0000b space and ntillmaintain its residential qualities? If old houses there aredlfficult to adapt for doctors' uses tbeu bunoeo would have tobe aggregated and destroyed for construction and parking. Gouging ugont blocks in such a way would weaken and eventually destroy theentire residential area, | ' Why should our community's housing stock, and homeowners'persooal investments, be sacrificed for commercial oaea t b t can better served in outlying areas with more construction and space? � � commercial expansion to Dodge or Iowa would begin to drive ! awed9e into the city's oldest and historically richest area. The e000text would gradually be destroyed. We purchased house for»or growing family in the inner-city area because of its historyaod architectural integrity and because we enjoy the quality of old Iu&o City neighborhood. Commercial expansion would bringabnut neighborhood erosion, We recognize that some houses in the area need attention, but the ball in not the aolution^ individual repaired, a neighborhood cannot be rebuilt. homes can be Please reject toctbez commercial uses east on Jefferson or Iowa.� S4ucecely., ~-~` To: City Council Members From: Sandra Eskin May 23, 1989 Re: Proposed rezoning south of Mercy Hospital from Residential to CO -1 I am addressing you to speak out against the proposed rezoning of Johnson Street between Market and Jefferson and Jefferson Street between Johnson and Dodge and further Dodge, south to the next alleyway. While Planning and Zoning voted to reject this proposal on May 22, it is sure to come up again and therefore should be addressed. I see this as having a detrimental effect on our Iowa City community. First, by reducing available residential existing units, a total of not less than 50 units would be switched from Residential to Commercial. Second, that while CO -1 is being promoted to facilitate doctors' offices, other uses such as parking lots, clubs, copy services, pharmacy li and photo studios, as well as laundromats, barber shops, and restaurants are also allowable. Is this what we are looking for in our residential neighborhoods? Thirdly, this will start the "domino effect" by encouraging other neighboring blocks to be rezoned. You have already seen this in the recent petition to you from the Credit Union having seen the above zoning proposal, requesting you rezone Iowa Avenue and Johnson street corner to accommodate their parking lot. j The City should not become the tool of hospital planners at the expense j of the hospital's residential neighbors. If there is a need for more I doctors offices they can locate in any commercial district around the i city. Perhaps it's time to designate Doctor/Medical Parks on available iland such as Northgate Drive (north of I-80 intersection), ACT Circle, II north of Mormon Trek between Plain View Drive and Hwy 6, or in Southgate (Boyrum Street area). In any of these locations no housing units would i be lost. Doctors have chosen not to locate in those areas near Mercy already designated Commercial such as in Brewery Square or on Bloomington Street. They say that there is not enough parking. Obviously, parking is the one big consideration that makes life easier for the patients (as well as the doctors). On a windshield survey taken on May 19 at Towncrest, fully 1/3 of the cars were from out of Johnson County, and if you discount those cars owned by the doctors and their staff, probably half the cars have been driven in just to see the doctor. Mercy boass that 60% of their patients are from outside Johnson County around Eastern Iowa. Rather than there being a demonstrated need for doctors offices near Mercy, I would say that this is an attempt to cement the relationship between doctors and this hospital. In the December 20, 1988 journal "Hospital" it showed that hospitals are gaining in outpatients and loosing inpatients. Outpatient services can, of course, be filled by 893 any doctor's office. Maybe Mercy should be developing an outpatient service at the land it owns at 1011 Arthur Street. Further it is well known that Mercy itself is planning a doctors office complex on the old Central Jr High lot. Will this development leave Towncrest empty? Will it leave the neighboring CO-I area empty? If it is demonstrated that there is this crying need for offices, maybe we should encourage Mercy to make a very high-rise office complex with lots of offices and lots of parking, as a tradeoff for not converting any more land to commercial and for returning the area north of Mercy to residential. In another "Hospital" article (Feb 1983), "The obtrusive neighbor," it was suggested that hospitals might gain more community support by promoting and. playing a significant role in rehabing or developing housing units near the hospital, to house staff (such as nurses who work odd hours and may want to be near the facility), and to better stabilize their neighborhoods. 893 i i i i 1 893 i i I; 1 893 i i ys //ir,5:5 /�5- 2z" L i i �� CLvz� C/Cw.✓ O-2� ' � / i j i I� i CLvz� C/Cw.✓ O-2� ' � / I� i CITY OF IOWA CITY NOTICE: PURCHASE OF EQUIPMENT In accordance with Iowa Senate File 387 Section 28E.20 JOINT PURCHASES OF EQUIPMENT, the City of Iowa City is giving notice of intent to purchase one or more items or accessories or attachments to equipment, the total cost of which is estimated to be $50,000 or more. The following political subdivisions have been contacted: City of Coralville - City Clerk Johnson County Board of Supervisors - Chair Iowa City Community School District - Business Office NOTICE WAS MAILED: May 19, 1989 EQUIPMENT TO BE PURCHASED: Six (6) single -axle & one (1) tandem axle chassis Seven (7) dump bodies Three (3) tandem axle, cab over chassis Three (3) refuse packer bodies City of Iowa City Finance Department Central Procurement & Services Division cc: City Council /sp CIVIC CENTER • 410 EAST WASHINGTON STREET • IOWA CITY. IOWA S2240 • (719) SS -5000 89s i t I J� i CITY OF IOWA CITY NOTICE: PURCHASE OF EQUIPMENT In accordance with Iowa Senate File 387 Section 28E.20 JOINT PURCHASES OF EQUIPMENT, the City of Iowa City is giving notice of intent to purchase one or more items or accessories or attachments to equipment, the total cost of which is estimated to be $50,000 or more. The following political subdivisions have been contacted: City of Coralville - City Clerk Johnson County Board of Supervisors - Chair Iowa City Community School District - Business Office NOTICE WAS MAILED: May 19, 1989 EQUIPMENT TO BE PURCHASED: Six (6) single -axle & one (1) tandem axle chassis Seven (7) dump bodies Three (3) tandem axle, cab over chassis Three (3) refuse packer bodies City of Iowa City Finance Department Central Procurement & Services Division cc: City Council /sp CIVIC CENTER • 410 EAST WASHINGTON STREET • IOWA CITY. IOWA S2240 • (719) SS -5000 89s 1 { Ft -- city of Iowa city MEMORANDUM Date: May 16, 1989 To: Honorable Mayor and City Council From: James Brachtel, Traffic Engineer Re: Parking Prohibition on the West Side of the 10 Block of South Linn Street As directed by Section 23.16 of the Municipal Code of Iowa City, this is to advise you of the following action: ACTION: Pursuant to Section 23-234 of the Municipal Code of Iowa City, the Cijr Traffic Engineer will direct the extension of the no parking zone on the south quarter of the west side of the 10 block of South Linn Street. At the present time, the parking prohibition extends from the intersection of Linn Street and Washington Street north approximately 70 feet. Additional signs will be posted so that the south half of the 10 block of South Linn Street will be posted NO PARKING ANY TIME. This action will take place on or shortly after May 31, 1989. COMMENT: This action is being taken at the request of the First National Bank. The bank reports that during non -business hours Individuals are parking in front of the drives to their drive-through facility. The extension of the prohibition as noted above will keep the drives to the drive- through facility open at all times. This prohibition will facilitate bank personnel access during non -banking hours. b1/pc2 FI L E I4AY 1 61989 9 City of Iowa city MEMORANDUM Date: May 16, 1989 To: The Honorable Mayor and City Council From: James Brachtel, Traffic Engineer Re: Parking Prohibition on the South Side of Nevada Avenue at Its Intersection With Union Road I I As directed by Section 23-16 of the Municipal Code of Iowa City, this is to advise you of the following action: ACTION: Pursuant to Section 23-234 of the Municipal Code of Iowa City, the City Traffic Engineer will direct the installation of signs so as to prohibit parking at all times on the south side of Nevada Avenue from its intersection with Union Road extending in a generally easterly direction 100 feet. This action will take place on or shortly after May 31, 1969. COMMENT: The installation of parking prohibitions noted above is being made in recognition of the tight curve and offset at this disjoint Intersection. The prohibition will facilitate vehicular movement through the intersection and maneuvering from adjacent property. tp2.4 I L E 0 l4AY 1 61989 City of Iowa City MEMORANDUM Date: May 16, 1989 To: The Honorable Mayor and City Council From: James Brachtel, Traffic Engineer Re: Parking Prohibition on the West Side of Linn Street at its Intersection With Harrison Street As directed by Section 23-16 of the Municipal Code of Iowa City, this is to advise you of the following action: ACTION: Pursuant to Section 23-234 of the Municipal Code of Iowa City, the City Traffic Engineer will direct the installation of NO PARKING BETWEEN SIGNS on the west side of Linn Street through the extension of the Harrison Street right-of-way. This action will take place on or shortly after May 31, 1989. COMMENT: The Municipal Code of Iowa City prohibits the parking of vehicles in intersections. Linn Street and Harrison Street form a T -intersection. Calendar parking prohibition is in place on Linn Street. On those days that parking is permitted on the west side of Linn Street there is confusion in the public mind as to the location of the intersection with Harrison Street. Individuals Inadvertently and Illegally park in the intersection of Linn Street and Harrison Street. The signage installation noted above will better identify this zone of prohibition for the driving public. tp2-5 1, I Ij II': - i I City of Iowa City MEMORANDUM Date: May 16, 1989 To: The Honorable Mayor and City Council From: James Brachtel, Traffic Engineer Re: Parking Prohibition on the West Side of Linn Street at its Intersection With Harrison Street As directed by Section 23-16 of the Municipal Code of Iowa City, this is to advise you of the following action: ACTION: Pursuant to Section 23-234 of the Municipal Code of Iowa City, the City Traffic Engineer will direct the installation of NO PARKING BETWEEN SIGNS on the west side of Linn Street through the extension of the Harrison Street right-of-way. This action will take place on or shortly after May 31, 1989. COMMENT: The Municipal Code of Iowa City prohibits the parking of vehicles in intersections. Linn Street and Harrison Street form a T -intersection. Calendar parking prohibition is in place on Linn Street. On those days that parking is permitted on the west side of Linn Street there is confusion in the public mind as to the location of the intersection with Harrison Street. Individuals Inadvertently and Illegally park in the intersection of Linn Street and Harrison Street. The signage installation noted above will better identify this zone of prohibition for the driving public. tp2-5 1, I Ij II': DATE: May 17, 1989 CITY OF IOWA CITY The Honorable Mayor and the City Council Civil Service Entrance Examination — Fire Captain We, the undersigned members of the Civil Service Commission of Iowa City, Iowa, do hereby certify the following named persons in the order of their standing as eligible for the position of Fire Captain — Fire Department. James Humston Andy Rocca Terry Fiala Wayne Stagg ATTEST: daA2 Mar an Karr, City Clerk Norwood C. Louis I I CIVIC CENTER • 110 RAST WASIIINOTON STREET • IOWA CITY. IOWA S3710 • (719) 1SA•S000 4 i I �i TO: i. 1 RE: II May 17, 1989 CITY OF IOWA CITY The Honorable Mayor and the City Council Civil Service Entrance Examination — Fire Captain We, the undersigned members of the Civil Service Commission of Iowa City, Iowa, do hereby certify the following named persons in the order of their standing as eligible for the position of Fire Captain — Fire Department. James Humston Andy Rocca Terry Fiala Wayne Stagg ATTEST: daA2 Mar an Karr, City Clerk Norwood C. Louis I I CIVIC CENTER • 110 RAST WASIIINOTON STREET • IOWA CITY. IOWA S3710 • (719) 1SA•S000 4 i I �i � , i. 1 II M Yl City of Iowa CityMEMORAND MEMORANDUM Date: May 19, 1989 To: City Council From: Barry Beagle, Associate Planner Re: Summit Place On May 18, 1989, the Planning and Zoning Commission formally approved the Summary Report for Summit Place which is enclosed for Council review. Three minor changes were made to the draft report which include specifying the maximum number of dwelling units that would be permitted on the tract and the proposed density of the project; and clarifying the number of right-of-way and residential building coverage trees that are required within the Land Use Modification section. Within the Off -Street Parking section, the total number of parking spaces provided has been specified. f j t i it j Ii i I i SUMMARY REPORT TO: City Council FROM: Planning & Zoning Commission ITEM: S-8910: Summit Place. APPLICATION INFORMATION Applicant: Michael Hodge Construction Co. Requested action: Amended Preliminary Planned Development Housing Overlay (OPDH-5) Plan approval. Location: Southeast corner of the intersection of Wrkwood Ave. and Marcy Street. Existing zoning: RS -5, Low Density Single -Family Residential Zone. Project proposal: To redevelop the 1,69 -acre site to accommodate seven (7) condominium units arranged in a four (4) unit dwelling oriented onto Marcy Street and a three (3) unit dwelling located within the developments interior. The applicant seeks the development flexibl- lity of the PDH zone to enable the clustering of dwelling units In areas suitable for development while conserving open space and existing tree stock. The condominium units vary in building type and use from that permitted in the RS -5 zone, however, results in a development density lower than that permitted in the RS -5 zone, PLANNING & ZONING COMMISSION RECOMMENDATION Date of Recommendation: April 20, 1989. Recommendation: Approval. Recommended Variations and Rationale: This report is prepared in accordance with Section 36-48(c) of the Zoning Ordinance to substantiate the Commission's findings regarding the proposed variations. The Commission finds the following variances from the applicable provisions of the Zoning Ordinance to be consistent with the Intent and purpose of the Zoning Ordinance and Comprehensive Plan; will result in development more appropriate and efficient than a conventional development; and is compatible with the neighborhood In which the development is located: 1. Land Use Modification: It is the Intent of the PDH zone to promote an attractive and safe living environment which is compatible with surrounding residential developments. Although multi -family dwellings are not a permitted use in the RS -5 zone, consideration has been given to reducing the impact of this use on the site itself and to lessening Its effects on surrounding residential uses. The proposed plan employs the concept of clustering in which the dwelling units are arranged together in closely related groups to achieve higher densities in those areas of the tract more suitable for development. Although the PDH zone may permit the transfer of density from one part of a tract to another, the maximum permitted density of the underlying zone cannot be exceeded. Based upon the area of the tract, a maximum of nine (9) dwelling units would be allowed; seven (7) are proposed. A substantial portion of the site is undeveloped and covered by many mature deciduous trees. By clustering the seven (7) dwelling units together in a three (3) and a four (4) unit dwelling, more open space is achieved and existing trees stock preserved. The effects of this use modification on the neighborhood is minimized by the preservation of a significant number of existing mature trees on the site and by a variety of methods to both integrate the development into the existing neighborhood and to buffer this use from adjoining land uses. A four (4) foot wooden privacy fence of a residential scale and design and four (4) foot evergreen hedge located south of the private drive and along a portion of the east property line are designed to maintain privacy and reduce Impacts on neighboring properties. According to the Tree Regulations, seven (7) right-of-way trees are required; over 10 trees are provided. A total of 26 residential building coverage trees are required and over 40 existing trees on site are to be preserved. In addition, the existing brick and iron fence on Kirkwood Ave. is to be restored and accompanied by a new brick and iron fence of similar construction on Marcy Street. Retention of the brick and iron fence will diminish the Impact of the four (4) unit dwelling on Marcy Street and obscure the appearance of the double car garages and drives from neighboring properties. The four (4) unit dwelling with its orientation onto Marcy Street incorporates a staggered design in which two (2) of the four (4) dwelling units are recessed an additional 20 -feet. This design, in addition to a front yard setback twice that required of the RS -5 zone, breaks up the face and width of the building and better incorporates it Into the streetscape. i 2. Street Standards and Specifications: Reduced pavement width requirements: Vehicular access to the three (3) unit dwelling and to the southern two (2) units of the four (4) unit dwelling will be provided by a paved 22 -foot wide private drive. The reduction In pavement width from a 28 -foot local public street to a 22 -foot private drive is expected to have a negligible Impact upon Its use as a non -through local street. The Commission finds the design and alignment of the private drive to have no adverse effects on traffic circulation outside the development. With parking prohibited along the private drive, the proposed pavement width is adequate to provide for the safe and efficient movement of traffic within the development. The proposed width and alignment of the private drive is Intended to minimize the loss of existing tree stock on site without sacrificing traffic safety. With the three (3) unit dwelling equipped with a fire sprinkling system, the width and design of the private drive Is adequate for emergency vehicle access, Sidewalks: The design of the private drive makes no provision for sidewalks which would normally be required on both sides of a local street. Due to the small scale of the development, sidewalks are not regarded as necessary, The limited amount of traffic anticipated on the private drive, combined with the fact that no parking will be permitted on the drive, and the availability and accessibility of common open space within the development may serve as alternatives to the use of sidewalks. Sidewalks presently exist adjacent to the development within the Marcy Street and Kirkwood Ave, rights-of-way. WOOF 3. Fence Requirements: The plan provides for the restoration of the existing brick and Iron fence onKirkwood Ave. and construction of a similar brick and iron fence on Marcy Street. According to the fence regulations, both the restored and new fence could not exceed a height of four (4) feet in the front yard nor be located closer than two (2) feet to the rights-of- way of both streets. Both fences are located adjacent to the rights-of-way and will be seven (7) feet in height as is the present fence on Kirkwood Ave. The Commission finds that restoration of the existing brick and iron fence on IGrkwood Ave. and the construction of a similar fence on Marcy Street will not diminish visibility at the Kirkwood Ave./Marcy Street intersection nor of the sidewalk for traffic entering or exiting from the private drive on Marcy Street. The restoration and extension of the brick and iron fence should increase the visual appeal of the site and lessen the Impact of the proposed development on the surrounding neighborhood. 4. Off -Street Parking: According to the off-street parking regulations, two (2) parking spaces are required per dwelling unit. The double car garage attached to each unit satisfies this requirement and provides for a development total of 14 parking spaces. The paved garage apron attached to each garage is of such a size to accommodate two (2) additional parking spaces for a total of 28 parking spaces. At a ratio of four (4) parking spaces per dwelling unit, the proposed plan is sufficient to accommodate the parking needs of the development. 9�/ I MAY 30,1989 To the Iowa City Council Members; About a month and a half ago I became aware of the development that was proposed for Summit Place. I did some quick checking to find out as much as Z possibly could about this unique piece of property that has fascinated many who see it , some for the first time and others whorfootsteps take them past it daily. A casual observer could realize that the property has been allowed to deteriorate to the point where it would take a massive restoration project to restore the property in line with city building codes. What would seem impossible or at least impractical j to some is always a possiblity to another and many people felt Ardenia (Summit Place)was a possibility waiting to happen. At the initial City Zoning and Planning Commission hearing, I voiced my concern in three areas: 1.The history of the project j (you should have recieved one of the mock-up brochures that was made about the area) 2.The concept of pursuing the use of the property as a public area, a green space or park with an emphasis on it's historical nature. The idea bloomed of having a playground that would be interpretive of the area's history, 3.The concern about the encroachment and development of co dominiums or multi- family housing into an area that is uniquely�ingle family homes. I expressed my concern as an Iowan Citian during our sesquicenten- nial year, and as a so-called self appointed ambassador for Iowa City by way of being weekly tour guide at the Old Capitol Museum. 3 Many, many people come through this area and are fascinated by i it's history, but we do relatively little to promote or preserve) ,-�. i After addressing those points ,I was pleasantly surprised to be grested with an outbreak of applause, after which a number of individuals pledged their support to see if something could be done. Our time was short, less than a week after the property owner protested a deferment on the vote by the commission. Admittedly, that part of the process was somewhat frustrating. It was a rush j Job to get neighbors organized, a petition distributed etc., but within just a few days we had over 100 signatures with no�effort. We agreed that with more time and covering a larger are�a//we would t not have any problem gathering signatures, maybe we should have kept it up until this evening, but we realized we were fighting an uphill battle once the commission approved it against the city staff's reccomendation and orfe the parks department gave us the word that it would probably never happen. Therefore we settled for the next best thing, a development that takes into consideration the present character of this property, an easement as suggested - by our group to provide a public space to remind us of this unique piece of I.C. history, and a building that conforms more to the present neighborhood. So to this we suggest that if the council feels it must approve this property development, we suggest Mike Hodge's plan, as approved by the Zoning and Planning Commission j be accepted. We ask the council to be a watchdog for our neighbor hood, to assure that this is a one-time type of development and that when ever possible they will take the role in assuring the history of our community is maintained. 911 I S `SCI / I Ii l iii ` APAW IECEIVED MAY 301989 I� I� i i Form 653C (Revised 1966( ••n...,.... u.. ........... ..... Form 724IA NOTICE OF PUBLIC HEARING AMENDMENT OF CURRENT CITY BUDGET The Council of the City of Iowa City in Johnson County, (name(,) of county or counties) Iowa, will meet at 410 E. Washington Stree', Civic Center at 7:30 p.m. (Place of meeting) (hour) on May 30 (dote) , 19-4-9—, for the purpose of amending the current budget of the city for the fiscal year ending June 30, 19—R-9, by changing estimates of revenue and expenditure appropriations in the following programs and for the reasons given. Additional detail is available at the city clerk's office showing revenues and expenditures by fund and by nrtiuttu RESOURCEiQF.;.d TOTAL BUDGET AS CERTIFIED OR IAST AMENDED CURRENT AMENDMENT TOTAL BUDGET AFTER CURRENT AMENDMENT Toral Be inniBalance, I 15 541 401 691 409 16 232 810 Income Otheproper To. 17 345 664 1.332.032 18 677 696 Transfers In 9.373.752 659 984 10 033 736 State Shared Revenue 2 502 103 78 183 2 580 286 Pro er To. Askin 13 25 Told Resources 58 059 945 2,761,608 60 821 553 EXPEN DITURES/APPROPR IATIONS: en Polme. Fite, Street Ll Klin , etc. 5.716 188 207,849 5,924,037 HumanDetails Health, Libra , Recreation, Parks, arc. 4,234,462 - 52,467 4,286,929 Home a CommunN�� Environment Garbo e, $heals, lllllll Services, etc. 18,360,103 1,167,872 19,527,975 Policy and Admtnlstratien Mo or Council, Clerk, Legal. City Holl, etc. Total Ex endilures/A ro riatlons 31,739,898 1 851 515 33,591,413 Transfers Out 10 266 121 1 746 810 12 013 531 Ending Balances Including Reserves cxptanastons or increases or decreases in revenue estimates, appropriations, or available cash: To Permit the expenditure of unanticipated unencumbered cash balances and unanticipated receipts There will be no increase in tax levies to be paid in the current fiscal year named above. Any in. crease In expenditures set out above will be met from the Increased non property tax revenues and cash balances not budgeted or considered In this current budget. This will provide for a balanced budget. ''y�, City Clerk Certification of Publication: I hereby certify that the absye notice was u411shed (posted in three public places as established by ordinance)(in— lows 1tY Press Citlzen ) (name of newspaper) on 5/23 iq 89 , ..�./�v�7/. '/ / /s/JJQw4tar% X. 7�oww City Clerk 9� 3 (i II i. 6 �I i i I'' - - •...•.rent wnu anTINCAT1pN RRSOWItON I To the Auditor of Johnson Cesv" laws - the Council of the City of [OWd Ci v 19.-84 at the place and hour ser to the notice, o co in said county (counties) met on_ --may-10. Upon taking up the proposed amendment, is was considered and taxaccompayers were heard 'Qrnoris certified osd to pution. The Council, after hearing all tospayers wishing to be heard and considering the statements omatde bynst ethem e gave afinal consideration to the proposed -Payers to the budget and modificationsd at the usero hearing, den the following resolution was introduced. P p 9• y'. Thereupon, RESOLUTION No. 8989-11— 8 _ A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 19-99 AS AMENDED LAST ON 19_, N It Resolved by the Council of the City of IOWA Ci tv Sedloe 1. Following notice published. Mav , Iowa, the current budget ( ro 89 g previou• 19-U and the public hearing held v--Marta4 300— as sl amended) is amended as set out herein and in the detail by fund and activity that supports this resolution which was considered at that hearing: RESOURCES: TOTAI BUDGET TOTAL BUDGET AS CERTIFIED CURRENT AFTER CURREN ' LAST AMENDEDD AMENDMENT T Total Be innin Fund BalancesAMENDMEM 15 541 401 691 409 16 232 810 -• Income Other Than Pro or iae Tronsfan In 7 I Late Shared Revenue 2 502 103 Pro imt Askin I 18 183 2 580 286 Total Resources 58 059 945 2 761 608 EXPENDITURES/APPROPRIATIONS: 60 821 553 community reFwHen Police, Fire, Street If hnn , etc. Human Dwelopment Health, Libro , Reosonon, Forks, etc. Home { Communif Environment Garbo e. Seer, .Unlit Services, etc. Policy east Adminfatrarlen 9 Mayor Council. Clark, logial, Cit Holl, nc. Total E. enditureyA o riolions• I iTronden our Endin Balances includin ReservesI I REASON: 16 053 326 836 717 15 216 609 ' balances and unanticipated recei Pts. t j Passed this30th day of --AV. 19 9 , I Vote ist by names): Ayes: Courtney Horowitz Kubby, Larson McDonald, Ambrisco, Balmer. Noyes: None. Absent: None. I hereby certify the above transactions above matteer. May 30 to be o true copy of the preceding of the city council and tl a resolutions passed In the _ ci y *An overall increase In the budget or o major change in the proposed transfers betweenram r D op a overall will regain a new nolle and hearing, i II I I City of Iowa City j-,- MEMORANDUM Date: May 25, 1989 To: City Council and General Public From: Rosemary Vitosh, Finance Director O-V�a (, bZa�— Re: FY89 Budget Amendments The notice of public hearing on the amendments was published in the Iowa City Press -Citizen on May 23, 1989, regarding the public hearing scheduled for May 30, 1989. Council approval of the amendments will follow the public hearing. The attached charts provide information on the FY89 budget amendment. Throughout the year, amendments are submitted by departments/divisions to the Finance Department for review and approval by the Finance Director and the City Manager. Once a year, in May, budget amendments are submitted to the City Council for review and approval. State law provides that budgets must be amended by May 31 each year in order to provide the proper time for budget appeals prior to the year end on June 30. The first two charts show, by fund, the final amended budget and the original budget. Following that are detailed listings which provide Information on each individual amendment for all carryovers, regular amendments, and uses of the contingency. Carryovers are items which were budgeted for in FY88 but were not purchased until FY89. The funding for the carryover item comes from fund balances. Departments/divisions of the General Fund may request funding for amendments from the General Fund contingency. The contingency was originally established at $107,792 for FY89, however, this was not sufficient to cover the amendment funding needs. The contingency was increased by $120,000 from two revenue sources. A total of $225,812 of the contingency was appropriated for amendments. Of the $227,792 total contingency, $1,980 is left and will be put into the pure fund balance. We were able to Increase the contingency from unanticipated revenues. Actual interest Income is coming in above our original budget projections due to higher market yields and a larger fund balance. Uquor profits revenue is above budget because the State revised its payment schedule to local governments. This created a one-time windfall this year and Iowa City's liquor profits receipts are 50% above budget. Additional detailed information is available at the Department of Finance should you have any questions on these amendments, bj/pc2 CITY OF IOWA CITY FY89 BUDGET AMENDMENTS Budget Amendments - Receipts . . . . . . . . . . Budget Amendments - Expenditures . . . . . . . . Receipt Amendments . . . . . . . . . . . . . . . Expenditure Carryovers . . . . . . . . . . . . . Expenditure Amendments . . . . . . . . . . . . . General Fund Contingency . . . . . . . . . . . . Page 1 3 6 17 26 47 �II r . ,1 - II �II - II i I ACCOUNT i DEBT SERVICE TOTAL 20000 TOTAL 10000 OIOWCITY FY89TBUDGET AMENDMENTS RECEIPTS ORIGINAL BUDGET CARRYOVERS AMENDMENTS -- TOTAL-- --------- ---------- ---------- ---------- 57,375 0 -56,100 1,2j ,1C 6,201 82438 0 0 0 109;718 11,131,947 0 0 0 140,360 81;59 2,43 250 07 160 0 0 460,909 0 11,592;85 4,125 28,267 0 -7,430 16 20 83 660,256 0 -200,000 460,25 310,463 22 235 X900 0 28,83 0 87,771 6,600 398,23 64,600 0 0 0 62,10 r 323,657 0 5,000 1,750 28,65 33,085 0 14,500 p 333,08: 3,099 842,234 0 0 58,904 17,744 62,00: 859,971 41,350 530 41,531 0 0 160,873 82,925 0 p 28,638 r 351 189,511 58,456 595,984 0 13,736 12,042 70,49f 1,104,340 1,900 0 0 3,002 6,280 598,98E 1,110,620 46,670 546,984 0 p 0 0 -3,770 1,90 42,9040 18,939 217,950 0 0 15,115 546,984 34,054 60088 0 7,440 0 225,390 60,080 3, 500 40;440 0 O 0 -12,922 3500 2315 40 -----3,540 2 16,743,675 --------- 0 --- 617_469 17_361,144 3,580,891 _ 0 73,286 3,654,177 3,580,891 ---------0 _ ----73_286 ---------- -3_654_177 ■ ACCOUNT TOTAL 40000 EMPLOYEE BENEFITS FUND JCCOG TOTAL 50000 EQUIPMENT MAINTENANCE SERVICE CENTRAL SUPPLY & PRINT ENERGY CONSERVATION PROGRAM RISK MANAGEMENT LOSS RESERVE TOTAL 60000 CDBG ROAD USE TAX UDAG REPAYMENT FUND TOTAL 80000 GRAND TOTAL CITY OF IOWA CITY FY89 BUDGET AMENDMENTS RECEIPTS ORIGINAL BUDGET 1,958,987 60,000 444,200 178,100 5,668,461 3,672,700 2,362,203 136,000 714,695 960,582 188,669 175,112 9,623 1,932,720 18,462,056 804,187 166,485 970,672 1,699,941 118,977 42,223 317,605 2,178,746 753,000 1,855,628 152,622 2,761,250 CARRYOVERS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 AMENDMENTS 94,574 350,000 0 0 0 451,201 0 0 97,648 0 10,740 85,877 1,090,040 425 425 86,752 0 140,000 __-226,752 288,9790 0 288,979 44,697,290 0 2,296,951 TOTAL 2,053,561 410,000 444,200 178,100 5,668,461 3,672,700 2,813,404 136,000 714,695 960,582 286,317 175,112 9,623 1,943,464 85,877 19,552,096 804,187 166,910 971,097 1,786,693 118,977 42,223 457,605 2,405,498 1,041,979 1,855,628 152,622 3,050,229 46,994,241 i I i ACCOUNT CITY COUNCIL CITY ATTORNEY _ ECONOMIC DEVEL( CITY MANAGER BROADBANDIANTELEC ACCOOUUNNTINGM&NRE CENTRAL PROCURE TREASURY. DATA PROCESSING RISK MANAGEMENT GOVERNMENT BUIL _ CIVIL RIGHTS NON -OPERATIONAL BBT EQUIPMENT R P.P.D. ADMINIST URBAN PLANNING ENGINEERING : PUBLIC. WORKS ADL._..___...,..,,,, C. B. D.:MAINTENANCE ENERGY CONSERVATION POLICE ADMINISTRATION POLICE PATROL POLICE CRIMINAL INVESTIGATIO. _ POLICE RECORDS & IDENT. POLICE: COMMUNITY SERVICES FIRE DEPARTMENT ANIMAL CONTROL H.L S. ADMINISTRATION BUILDING INSPECTION HOUSING INSPECTION SERVICES PUBLIC SAFETY WELLNESS FIRE `VEHICLE REPLACEMENT TRAFFIC ENGINEERING "STREET SYSTEM MAINTENANCE FORESTRY/HORTICULTURE CEMETERY RECREATION PARKS LIBRARY PARKS & RECREATION ADMIN SENIOR CENTER RECREATION FACILITIES RESERVE LIBRARY A. V. EQUIP. REPLACE. K PARLAND ACQUIQITION RES LIBRARY PUBLIC ACCESS EQUIP. RES OF IOWCITY FY89TBUDGET AMENDMENTS EXPENDITURES ORIGINAL SALARY CONTINGENCY BUDGET CARRYOVERS AMENDMENTS REVISIONS USES TOTAL ------------------------------ ------ ---------- 61,702 125,297 p 0 0 0 0 5,570 224,195 81,474 0 40,250 740 4,228 ,825 29,843 10,349 5' 15' 23! 202,008 6,000 530 0 8,732 26,940 24: 105,979 105,225 4,359 690 13,200 0 161 190,453 277,377 0 849 3,056 -8,000 -14,730 900 211 20( 195,687 305,731 0 0 4 635 8,340 ' 4'279 4,516 0 15,721 25_ 22C 134,667 108,701 660 0 -7'732 2'670 8,946 0 327 13C 660,258 0 75,900 140,000 25'180 0 209 175,267 40,839 0 0 4,000 , 1,774 0 3;336 800 144 1,620,790 13,820 6897,372 0 -225,708 2,096 108,452 148,199 0 185 ,180 -1,802 70 106 315,300 93,609 p 290 0 0 6,366 -33,013 0 1,796 154 280 88,903 4,996 2,4080 1,4352 2,150 99 173,377 2,014,519 0 3,490 5,000 ,410 0 830 19 040 267,448 360,358 2,604 -6,667 22,477 22,109 0 2 ,285' 35,976 2,233,182 0 0 43,239 1 925 5,897 0 28 409; 60' 189,514 0 11,490 59,8446 / 000 2,3321 ,160; 0 0 0 3,183 1,909 3,939 0 130,742 0 0 5'795 0 0 197 136, 25,900 617,800 1,184,292 0 0 667 2,500 3 365 0 0 846 28, 640, 124,295 143,729 , 0 4,748 6,280 11,476 ' r 3'010 1,209, 1,099,339 543 215 735 1,551 0 8,695 7,-60 2,051 7,774 3,032 22,635 149, 1139, 1,438,262 97 270 10,610 21,381 r 7'460 567 1:470; 299,804 198 220 0 3,031 3'400 2,500 1,104 102 304,, 0 0 0 953 0 0 0 0 6,520 0 40,000 11,087 0 0 46,! 0 11,1 CITY OF IOWA CITY FY89 BUDGET AMENDMENTS EXPENDITURES ORIGINAL --BUDGET CARRYOVERS AMENDMENTS ------ ---------- ---------- 16,657,677 3,561,200 3,561,200 1,928,750 0 443,600 175,100 6,008,903 3,022,700 2,275,941 698,887 1,178,432 170,605 125,000 1,919,311 132,657 18_079,886 803,213 37,969 83,853 9,601 38,621 973,257 1,724,105 153,785 0 0 42,223 177,765 -2,097,878 SALARY CONTINGENCY REVISIONS USES TOTAL -------- ------- ---------- -- - 101,168 1,164,830 228,489 0 l; -,l -52--,i- ----64- ------------------------------- ---- --- 1, 0 0 1,944 0 0 30,397 0 448 0 321 30,551 1,853 0 66,030 ---------- --------- 0 ------------------0 395,322 100,000 0 52,234 615,759 305,000 7,754 7,069 219,524 -93,675 104,054 -102,957 1,610,084 0 -------- 0 0 14,813 0 0 12,371 15,624 6,877 4,981 854 0 23,769 0 79,289 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,004 2,176,3670 i ACCOUNT 0 TOTAL 10000 308 09 DEBT SERVICE TOTAL 20000 PARKING OPERATIONS PARKING RENEWAL & IMPROV RES 1985 PARKING BONDS SINKING " 1986 PARKING BONDS SINKING POL•LUTION CONTROL OPERATIONS SEWER BONDS SINKING -1986 ISSUE WATER OPERATIONS WATER DEPR EXT & IMPR RES REFUSE COLLECTION OPERATIONS LANDFIa 0 LANDFILL RESERVESNS AIRPORT OPERATIONS AIRPORT, CAPITAL IMPR RES TRANSIT OPERATIONS -----3,319 -----8,251 TRANSIT REPLACEMENT RES TOTAL 40000 ---------- EMPLOYEE BENEFITS FUND 421 JCCOG ADMINISTRATION 12,362 JCCOG, TRANSPORTATION PLANNING 17 JCCOG, RURAL PLANNING 235 JCCOG HUMAN SERVICES 0 TOTAL 50000 65 EQUIPMENT MAINTENANCE SERVICE 0 13,047 CENTRAL .SUPPLY & PRINT 201 CENTRAL OFFICE SUPPLIES CENTRAL PRINT SHOP PHOTOCOPYING ENERGY CONSERVATION PROGRAM RISK MANAGEMENT LOSS RESERVE ----33,485 ----32,141 TOTAL 60000 n --------- CITY OF IOWA CITY FY89 BUDGET AMENDMENTS EXPENDITURES ORIGINAL --BUDGET CARRYOVERS AMENDMENTS ------ ---------- ---------- 16,657,677 3,561,200 3,561,200 1,928,750 0 443,600 175,100 6,008,903 3,022,700 2,275,941 698,887 1,178,432 170,605 125,000 1,919,311 132,657 18_079,886 803,213 37,969 83,853 9,601 38,621 973,257 1,724,105 153,785 0 0 42,223 177,765 -2,097,878 SALARY CONTINGENCY REVISIONS USES TOTAL -------- ------- ---------- -- - 101,168 1,164,830 228,489 0 l; -,l -52--,i- ----64- ------------------------------- ---- --- 1, 0 0 1,944 0 0 30,397 0 448 0 321 30,551 1,853 0 66,030 ---------- --------- 0 ------------------0 395,322 100,000 0 52,234 615,759 305,000 7,754 7,069 219,524 -93,675 104,054 -102,957 1,610,084 0 -------- 0 0 14,813 0 0 12,371 15,624 6,877 4,981 854 0 23,769 0 79,289 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,004 2,176,3670 7,000 0 0 308 09 1,087 1,715 0 ---------- ---------- 164 758 ---------- 0 0 -----3,319 -----8,251 -----3,176 ---------- 0 421 32,725 12,362 0 17 -584 235 0 0 0 65 0 0 13,047 0 0 0 201 0 0 ----33,485 ----32,141 ----12,863 --------- 3,561,200 3,561,200 2,340,829 100,000 f1f1I 443,600 175,100 3;022;700 2,907,772 305,000 l 714,034 1 219,524 ---202,010 �I 31,325 � 2,048,987 29,700 19,835_289 813,217 38,470 86,963 9,810 39, 543' 988,003 1,769,613 . 153,453 65 20,001 00 55,270 177,765 m CITY OF IOWA CITY FY89 BUDGET AMENDMENTS EXPENDITURES ORIGINAL BUDGET CARRYOVERS AMENDMENTS SALARY REVISIONS CONTINGENCY 753,000 -- ---------- 7 ---------- USES ---------- TOTAL ---------- """---- 1,859,274 13251 266,471 0 9 282 71929 0 1 0270407 122, 0 50"0001 a 0 0 1,868,556 2,734,599 7 325,753 0 ----- --0 172325 ---------- -------- ---------- —_---7_929--- --------- 0 3,068,288 44,104,497 .... 204,009 3,141,059 ... 331.746 =========o 47,781,311 m CITY OF IOWA CITY FY89 BUDGET RECEIPTS AMENDMENTS NUMBER DESCRIPTION ------ ----------- CITY COUNCIL 9025 Move to Non -operational Admin. The payments to the Convention Bureau were switched from the Council's budget to the Non- operating Admin. budget. Revenues also change. TOTAL CITY COUNCIL AMOUNT -56,100 BROADBAND TELECOMMUNICATIONS 9072 Franchise fee revenue 5% franchise fee rate from August 1988 plus 140,360 retroactive 1% franchise fee rate for Jan. 1985 through July 1988. 56,100 TOTAL BROADBAND TELECOMMUNICATIONS I 140,360 i i i j 9098 Enterprise funds chargeback li CITY OF IOWA CITY FY89 BUDGET RECEIPTS AMENDMENTS NUMBER DESCRIPTION ------ ----------- CITY COUNCIL 9025 Move to Non -operational Admin. The payments to the Convention Bureau were switched from the Council's budget to the Non- operating Admin. budget. Revenues also change. TOTAL CITY COUNCIL AMOUNT -56,100 BROADBAND TELECOMMUNICATIONS 9072 Franchise fee revenue 5% franchise fee rate from August 1988 plus 140,360 retroactive 1% franchise fee rate for Jan. 1985 through July 1988. 56,100 TOTAL BROADBAND TELECOMMUNICATIONS 140,360 FINANCE ADMINISTRATION 9098 Enterprise funds chargeback li Furniture for Treasury plus wiring and painting 8+340 are funded from the General Fund co budget and from Enterprise Funds. ntingency, FY89 II 9102 Parking fines 9102 Liquor profits 55,033 9102 Interest income 18,183 In preparation of the FY90 budget, the revenues for FY89 59,353 were reviewed & updated. 9109 General levy property taxes Reallocation of property taxes levied under the 200,000 general levy to provide funding for the Civic Civic Center building project. 9118 Interest income Interest Theunanticipatedirevenueiwill aaddedgtoethe 60,000 beher contingency budget. 9215 Liquor profits - State The State paid some FY88 Liquor Profits in FY89 60,000 which makes it possible to increase the amount of the contingency. 6 9�f� CITY OF IOWA CITY FY89 BUDGET RECEIPTS AMENDMENTS NUMBER DESCRIPTION ------ ----------- TOTAL FINANCE ADMINISTRATION WORD PROCESSING 9102 Word Processing chargebacks In preparation of the FY90 budget, the revenues for FY89 were reviewed & updated. TOTAL WORD PROCESSING DATA PROCESSING 9061 Loan from Landfill Reserve An additional disk drive for the mainframe will be funded by a loan from the Landfill Reserve. 9119 Sale of memory board A temporary employee has been hired instead of using work-study. Funds for this will come from another line -item & receipt from sale of equipment TOTAL DATA PROCESSING AMOUNT 460,909 -7,430 -7,430 17,000 900 RISK MANAGEMENT 9109 Property taxes for insurance -200,000 Reallocation of property taxes levied under the general levy to provide funding for the Civic Civic Center building project. TOTAL RISK MANAGEMENT -NON-OPERATIONAL ADMIN 9025 25% Hotel -motel tax The Payments to the Convention Bureau were switched from the Council's budget to the Non- operating Admin. budget. Revenues also change. 9074 Loan to BBT for start-up costs 7 56,100 24,171 17,900 -200,000 i f I i I i CITY OF IOWA CITY FY89 BUDGET RECEIPTS AMENDMENTS NUMBER DESCRIPTION ------ ----------- TOTAL FINANCE ADMINISTRATION WORD PROCESSING 9102 Word Processing chargebacks In preparation of the FY90 budget, the revenues for FY89 were reviewed & updated. TOTAL WORD PROCESSING DATA PROCESSING 9061 Loan from Landfill Reserve An additional disk drive for the mainframe will be funded by a loan from the Landfill Reserve. 9119 Sale of memory board A temporary employee has been hired instead of using work-study. Funds for this will come from another line -item & receipt from sale of equipment TOTAL DATA PROCESSING AMOUNT 460,909 -7,430 -7,430 17,000 900 RISK MANAGEMENT 9109 Property taxes for insurance -200,000 Reallocation of property taxes levied under the general levy to provide funding for the Civic Civic Center building project. TOTAL RISK MANAGEMENT -NON-OPERATIONAL ADMIN 9025 25% Hotel -motel tax The Payments to the Convention Bureau were switched from the Council's budget to the Non- operating Admin. budget. Revenues also change. 9074 Loan to BBT for start-up costs 7 56,100 24,171 17,900 -200,000 i 1 I I CITY OF IOWA CITY FY89 BUDGET RECEIPTS AMENDMENTS NUMBER DESCRIPTION AMOUNT The Broadband Telecommunications Commission will use the retroactive franchise fee to pay off the loan from the General Fund. 9133 Hotel -motel tax receipts 7,500 Receipts from hotel -motel tax are coming in higher than projected. Payments to Convention Bureau are increased as well. TOTAL NON -OPERATIONAL ADMIN. 87,771 URBAN PLANNING & DEVELOPMENT 9102 Zoning & Subdivision fees 6,600 In preparation of the FY90 budget, the revenues for FY89 were reviewed & updated. TOTAL URBAN PLANNING & DEVELOPMENT 6,600 C.B.D. MAINTENANCE i 9086 Plaza permit fees 1,750 Another temporary employee was added in the summer Of 1988 to help keep the City Plaza cleaned up. Plaza permit fees were raised to help fund it too. TOTAL C.B.D. MAINTENANCE POLICE ADMINISTRATION 9134 Trust & Agency funds Medical costs for police officers injured on the Job. TOTAL POLICE ADMINISTRATION _EOLICE PATROL 9003 Sale of vehicles 91 5,000 14,500 1,750 5,000 90? ii I� If I CITY OF IOWA CITY FY89 BUDGET RECEIPTS AMENDMENTS NUMBER DESCRIPTION AMOUNT The budget to purchase new patrol vehicles is at the full price of new vehicles. The old cars will be sold & receipted into the Patrol Division. TOTAL POLICE PATROL 14,500 i POLICE RECORDS & IDENT. 9096 Loan for computer upgrade 58,904 Computer hardware and software for upgrade which is not funded by current General Fund budget but It by contributions and a loan from enterprise funds. it TOTAL POLICE RECORDS & IDENT. 58,904 FIRE DEPARTMENT �I 9122 Donation 7,210 See #9152 9152 Donations for computers 8,034 The Independent Insurance Agents and Iowa Electric donated money to the Fire Department to buy micro- I computer equipment and software. 9155 Haz. Mat. cleanup revenue 500 A lieutenant went to Washington D.C. for _I training on hazardous materials cleanup. 9157 Trust & Agency funds 2,000 Vehicle operating & repair costs and medical costs for personnel injured on the job were more than projected. TOTAL FIRE DEPARTMENT BUILDING INSPECTION 9102 Building permits 9102 Plan check fees In preparation of the FY90 budget, the revenues for FY89 were reviewed & updated. 9140 Revenue for Code books 9 17,744 11,401 14,054 3,183 �r CITY OF IOWA CITY FY89 BUDGET RECEIPTS i i CITY OF IOWA CITY FY89 BUDGET RECEIPTS AMENDMENTS I i NUMBER DESCRIPTION ------ ----------- AMOUNT Uniform Building Codes are revised every 3 years. These revisions are bought in large quantities & sold to developpers & builders. TOTAL BUILDING INSPECTION 28,638 HOUSING INSPECTION SERVICES 9102 Rental permits 13,736 In preparation of the FY90 budget, the revenues for FY89 were reviewed & updated. TOTAL HOUSING INSPECTION SERVICES 13,736 I. FIRE VEHICLE REPLACEMENT 9091 Depreciation payment 2,133 I 9091 Sale of truck 14,175 (� Per actual UI billing for FY88 Fire Department depreciation of apparatus. Proceeds from sale of an old truck. 1 TOTAL FIRE VEHICLE REPLACEMENT 12,042 -TRAFFIC ENGINEERING 9078 R.U.T. funds: overhead doors 3,002 The overhead doors on the storage area used by the Streets and Traffic Engineering divisions are being replaced & funded by Road Use Tax. TOTAL TRAFFIC ENGINEERING 3,002 STREET SYSTEM MAINTENANCE 9078 R.U.T. funds: overhead doors The overhead doors on the storage area used by the Streets and Traffic Engineering divisions are being replaced & funded by Road Use Tax. 9079 R.U.T. funds for furnace 10 5,332 948 i NUMBER DESCRIPTION CITY OF IOWA CITY FY89 BUDGET RECEIPTS AMENDMENTS The office building for the Streets/Sanitation division had a furnace replaced. Road Use Tax funds are used to pay for it. AMOUNT TOTAL STREET SYSTEM MAINTENANCE 6,280 CEMETERY 9102 Lot sales -3,770 In preparation of the FY90 budget, the revenues for FY89 were reviewed & updated. TOTAL CEMETERY -3,770 PARKS 9176 Park Land Acquisition Reserve 8,115 Funding of final payments on playground equipment bought in FY88 comes from the Park Land Acqu. Reserve. 9183 Proceeds from sale of land 7,000 A portion of the North Market Sqare park was sold to Preucil School. The proceeds will fund play- ground improvements in the park. TOTAL PARKS 15,115 _LIBRARY 9022 Loan from Foundation 20,000 Computer buyout is being funded by revisions in current budget, a carryover from FY88 and a loan from the Foundation. 9051 10% of 2.5 FTE positions 7,440 The Johnson County contract budget was not adjustedwhen the Council added 2.5 positions to the adopted budget. This amends the receipts. 9147 Loan from foundation 11 -20,000 CITY OF IOWA CITY FY89 BUDGET RECEIPTS AMENDMENTS NUMBER DESCRIPTION AMOUNT Purchase of computer upgrade has been delayed so budget for it can be reduced for FY89. TOTAL LIBRARY 7,440 PARK LAND ACQUISITION RES 9102 Repayment from Parks -12,922 In preparation of the FY90 budget, the revenues for FY89 were reviewed & updated. TOTAL PARK LAND ACQUISITION RES -12,922 TOTAL GENERAL FUND 617,469 DEBT SERVICE 9104 Water Computer System 73,286 Funding for Water system capital projects using 1985 G.O. Bonds & Water Improvement Reserve funds. TOTAL DEBT SERVICE TOTAL DEBT SERVICE FUND _PARKING OPERATIONS 9106 Interest income 9106 Bus depot rent 9106 On -street meters 9106 Off street meters 9106 Lot permits 9106 Meter hoods 9106 Capitol St. Ramp 9106 Dubuque St. Ramp 9106 Evening ramp revenue Revised estimates in preparation of the FY90 budget. 9150 Revenue for temp's 12 73,286 73,286 25,500 218 29,905 2,880 -21,180 2,500 -8,697 8,697 51,351 1,000 9a� CITY OF IOWA CITY FY89 BUDGET RECEIPTS AMENDMENTS NUMBER DESCRIPTION ------ ----------- Additional temporaries are needed for the 150th birthday celebration of Iowa City in May 1988. Additional revenue will fund this cost. 9211 On -street meters Iowa State Bank charges for counting coins collected in the parking meters. TOTAL PARKING OPERATIONS PARKING RENEWAL & IMPROV RES 9106 Transfer from operations Revised estimates in preparation of the FY90 budget. TOTAL PARKING RENEWAL & IMPROV RES WATER OPERATIONS 9105 Metered sales 9105 Interest income Revised estimates of operating revenues. 9125 Contributions from mains More water main construction has occurred than was budgeted for and a permanent position was open for 9 months so temporaries & overtime were increased. 9129 Contributions from mains Receipts from main extensions are sufficient to pay for the cost of replacing the air tools with hydraulic tools. 9197 Metered water sales Water sales & consumption are 7-I/2% higher than budgeted due to the drought. The drought is also requiring more chemicals to be used in the water. 9199 Receipts for water mains Main extensions are much more than budgeted. Developpers pay the City for mains installed. 9200 Metered water sales 13 AMOUNT 2,400 f 94,574 j� 350,000 I 350,000 f I 200,738 15,059 25,000 12,104 123,300 60,000 15,000 907 I;. j l ,ff I I' i � `i CITY OF IOWA CITY FY89 BUDGET RECEIPTS AMENDMENTS NUMBER DESCRIPTION AMOUNT Added 4 phone sets in the water plant & 4 phones in remote booster pumping stations. Contracted for repairs on mains during the year. TOTAL WATER OPERATIONS 451,201 LANDFILL RESERVES 9092 $.50 of $1.50/ton surcharge 51,000 A cooperative effort with Linn, Jones, Benton, Tama, and Iowa counties to investigate desir- ability of handling solid waste within the region. 9110 Repayment from Sr. Ctr. 46,648 The Senior Center borrowed money from the Landfill Reserve to replace the roof in FY88. Taxes were levied in FY89 to pay back that loan. TOTAL LANDFILL RESERVES 97,648 TRANSIT OPERATIONS 9026 Exxon grant -info machine 6,524 The Transit Info Machine put in the Old Capitol Center was purchased with grants & transit donations. 9097 5% decline in riders from FY88 -25,000 9097 Interest income 7,928 Changes to FY89 budget for Transit based on review of the first half of the fiscal year. 9145 State assistance: SEATS 15,000 SEATS contract has been amended for additional riders & for night service. State Transit Assis- tance will fund the $15,000 for night service. 9194 State grants 6,288 Asphalt overlay of the parking lot & repairs to overhead garage doors & their electronic controls are funded 50/50 by City & State. TOTAL TRANSIT OPERATIONS 10,740 14 t 9a� �L i! 1! II I' CITY OF IOWA CITY FY89 BUDGET RECEIPTS AMENDMENTS NUMBER DESCRIPTION ------ ----------- TRANSIT REPLACEMENT RES 9082 Rent from CAMBUS 9082 Funds from operations The State made an advance of a federal grant in FY85. Lobbyists keep getting the repayment deferred. C.A.M.B.U.S. is renting some buses. TOTAL TRANSIT REPLACEMENT RES TOTAL ENTERPRISE FUND JCCOG, TRANSPORTATION PLANNING 9148 Federal funds for travel Downtown parking study done in FY88 & travel for Transit issues. TOTAL JCCOG, TRANSPORTATION PLANNING TOTAL TRUST & AGENCY FUND EQUIPMENT MAINTENANCE SERVICE 9094 Interest income 9094 Charges to other dept's 9094 Charges to Transit The budget for Equipment Division chargebacks was not high enough to fund the Equipment Division's expenditures, TOTAL EQUIPMENT MAINTENANCE SERVICE RISK MANAGEMENT LOSS RESERVE 9108 General Fund balance for Risk The balance in the General Fund for Risk Manage- ment will be paid out to the Loss Reserve. 15 AMOUNT i i I { 7,877 i 78,000 I CITY OF IOWA CITY FY89 BUDGET RECEIPTS AMENDMENTS NUMBER DESCRIPTION ------ ----------- TRANSIT REPLACEMENT RES 9082 Rent from CAMBUS 9082 Funds from operations The State made an advance of a federal grant in FY85. Lobbyists keep getting the repayment deferred. C.A.M.B.U.S. is renting some buses. TOTAL TRANSIT REPLACEMENT RES TOTAL ENTERPRISE FUND JCCOG, TRANSPORTATION PLANNING 9148 Federal funds for travel Downtown parking study done in FY88 & travel for Transit issues. TOTAL JCCOG, TRANSPORTATION PLANNING TOTAL TRUST & AGENCY FUND EQUIPMENT MAINTENANCE SERVICE 9094 Interest income 9094 Charges to other dept's 9094 Charges to Transit The budget for Equipment Division chargebacks was not high enough to fund the Equipment Division's expenditures, TOTAL EQUIPMENT MAINTENANCE SERVICE RISK MANAGEMENT LOSS RESERVE 9108 General Fund balance for Risk The balance in the General Fund for Risk Manage- ment will be paid out to the Loss Reserve. 15 AMOUNT 7,877 78,000 85,877 I! 1,090,040 425 �I I 425 I I 425 I 4,000 { 57,623 j 25,129 i i 86,752 140,000 i CITY OF IOWA CITY FY89 BUDGET RECEIPTS AMENDMENTS NUMBER DESCRIPTION AMOUNT ------ ----------- TOTAL RISK MANAGEMENT LOSS RESERVE 140,000 TOTAL INTERNAL SERVICES FUND 226,752 CDBG 9065 Rental Rehab 80,000 The City received an additional $80,000 for the Rental Rehab. program. 9083 Receivable from federal grant 22,108 9083 Federal money receivable 400 Money due from the federal Rental Rehab. program to cover the deficit balance at Jun. 30, 1988. 9126 Metro -Entitlement 86,471 To revise the City's fiscal year budget to show the actual allocation for the calendar year of 1988 for Metro -Entitlement. 9154 1989 Metro Entitlement 100,000 Funds for the calendar year of 1989 are being spent in the City's fiscal year ending 6-30-89. TOTAL CDBG 288,979 TOTAL SPECIAL REVENUE FUND 288,979 GRAND TOTAL 2,296,951 ....nava.. 16 s. I' I II- i CITY OF IOWA CITY FY89 BUDGET EXPENDITURES CARRYOVERS NUMBER DESCRIPTION ------ ----------- ECONOMIC DEVELOPMENT 9023 ICAD contribution 9023 Advertising for parcel 64-1a Funds from FY88 which were not spent are being carried over into FY89. TOTAL ECONOMIC DEVELOPMENT AMOUNT 40,000 250 40,250 _CITY MANAGER 9029 Arbitration costs 6,000 Arbitration costs re: reduction in force for FY89 which were planned in FY88. A professional arbitrator was retained to conduct the hearing. TOTAL CITY MANAGER 6,000 HUMAN RELATIONS 9044 Travel 185 9044 Certifications 350 The Personnel Administrator did not attend a national convention in FY88; instead, she took a class directly related to her job. TOTAL HUMAN RELATIONS 535 ACCOUNTING & REPORTING 9063 Inside printing 849 The FY87 Financial Report was printed in FY87 but did not get charged back until August 1988. TOTAL ACCOUNTING & REPORTING 849 WORD PROCESSING 9010 Travel 17 660 i, I I �I i I � II I i II CITY OF IOWA CITY FY89 BUDGET EXPENDITURES CARRYOVERS NUMBER DESCRIPTION AMOUNT ------ ----------- ---------- Travel for WPC supervisor. TOTAL WORD PROCESSING NON -OPERATIONAL ADMIN. 9043 Computer funds 13,826 Unappropriated computer funds from FY88. So far, there are plans to spend it on a plotter, portable microcomputer, software conversion in WPC. TOTAL NON -OPERATIONAL ADMIN. URBAN PLANNING & DEVELOPMENT 9033 Historic District signs 185 Signs for the Summit & Woodlawn Historic Districts were contructed by Traffic Engineering in FY88 but not charged to PPD until FY89. TOTAL URBAN PLANNING & DEVELOPMENT PUBLIC WORKS ADMINISTRATION 9016 Office furniture 290 Two guest chairs for the Director of Public Works' office. TOTAL PUBLIC WORKS ADMINISTRATION C.B.D. MAINTENANCE 9040 Materials for "adopt -a -bed" 2,550 The 'Adopt -a -bed' program was begun in the summer of 1988 - some of the expenditures were paid in July & August of 1988. 9041 Surface repairs 1,788 Funds unspent in FY88 will go to repair brick areas around tree grates & planters in FY89. 9085 Water consumption for FY88 658 18 9�� CITY OF IOWA CITY FY89 BUDGET EXPENDITURES CARRYOVERS NUMBER DESCRIPTION AMOUNT ------ ----------- ---------- Water used by the Plaza's fountain & for flower beds is estimated by the Water Division. The C.B.D. didn't get FY88 paid until FY89. TOTAL C.B.D. MAINTENANCE POLICE PATROL 9064 Riot control gear Helmets, body shields and gas masks are riot control gear which were budgeted in FY88-but not purchased until FY89. TOTAL POLICE PATROL POLICE CRIMINAL INVESTIGATION 9068 Portable burglar alarm A portable burglar alarm for investigation purposes. TOTAL POLICE CRIMINAL INVESTIGATION FORESTRY/HORTICULTURE 9037 Tree trimming/cutting contract FY88 funds available for carryover into FY89 for contractor's work on storm damage to trees and for higher costs on the FY89 trimming contract. 9038 Tree planting contract The bids let in FY88 were rejected due to high bids & insufficient planting materials. Those funds are being carried over to FY89. 9039 Trees for the nursery The nursery stock of trees will be replenished in the fall of 1988 because the trees were not available in the spring. 3,490 2,604 1,281 2,347 1,120 4,996 TOTAL FORESTRY/HORTICULTURE 4,748 19 j CITY OF IOWA CITY FY89 BUDGET EXPENDITURES CARRYOVERS NUMBER DESCRIPTION ------ ----------- AMOUNT CEMETERY 9036 Cemetery lot repurchases In FY88, no lots were repurchased, but in July '88 735 one was repurchased for 5135. Need to carryover funds to cover the expenditure. TOTAL CEMETERY RECREATION 9047 Etching press Replacement of the etching press will be funded from FY88 revenues. 9062 Microcomputer software Some league -scheduling software was ordered in FY88. The vendor did not come through. The software is still intended to be bought. TOTAL RECREATION PARKS 9035 Trees for City Park Funds not spent in FY88 will be used in FY89 for replacing trees in City Park in FY89. TOTAL PARKS _LIBRARY 9022 FY88 funds for computer Computer buyout is being funded by revisions in current budget, a carryover from FY88 and a loan from the Foundation. 9024 Brick repair Brick repair work which was begun in FY88 was finished in FY89. 20 800 751 2,896 1 CITY OF IOWA CITY FY89 BUDGET EXPENDITURES CARRYOVERS NUMBER DESCRIPTION ------ ----------- TOTAL LIBRARY PARKS & RECREATION ADMIN 9042 Unspent money in FY88 Funds for furniture of the Parks & Recreation Director were not all spent in FY88. TOTAL PARKS & RECREATION ADMIN AMOUNT 10,610 198 198 SENIOR CENTER 9028 Certifications 225 The Senior Center coordinator budgeted for costs of a certification test in FY88, but they won't be spent until FY89. TOTAL SENIOR CENTER PARK LAND ACQUISITION RES 9045 Mercer Park softball fields Phase II of the project to improve Mercer Park softball fields was not completed in FY88, it will be done in summer 1989. TOTAL PARK LAND ACQUISITION RES TOTAL GENERAL FUND PARKING OPERATIONS 9011 Workers' Comp. Insurance Additional premium for 1987. 9070 Winter coats from FY88 budget 9070 Travel in June 1988 21 225 6,520 6,520 101,168 529 525 890 CITY OF IOWA CITY FY89 BUDGET EXPENDITURES CARRYOVERS NUMBER DESCRIPTION AMOUNT Items budgeted in FY88 but purchased in FY89. TOTAL PARKING OPERATIONS POLLUTION CONTROL OPERATIONS 9011 Workers' Comp. Insurance 317 Additional premium for 1987. 9073 Hauling of sludge 30,080 A company was hired for hauling sludge in FY88 and payment was processed in FY89. TOTAL POLLUTION CONTROL OPERATIONS WATER OPERATIONS 9011 Workers' Camp. Insurance 448 Additional premium for 1987. TOTAL WATER OPERATIONS REFUSE COLLECTION OPERATIONS 9011 Workers' Comp. Insurance 516 Additional premium for 1987. TOTAL REFUSE COLLECTION OPERATIONS LANDFILL OPERATIONS 9011 Workers' Comp. Insurance 321 Additional premium for 1987. TOTAL LANDFILL OPERATIONS AIRPORT OPERATIONS 9011 Workers' Comp. Insurance 32 22 I i i I I i i I i I i CITY OF IOWA CITY FY89 BUDGET EXPENDITURES CARRYOVERS NUMBER DESCRIPTION AMOUNT Items budgeted in FY88 but purchased in FY89. TOTAL PARKING OPERATIONS POLLUTION CONTROL OPERATIONS 9011 Workers' Comp. Insurance 317 Additional premium for 1987. 9073 Hauling of sludge 30,080 A company was hired for hauling sludge in FY88 and payment was processed in FY89. TOTAL POLLUTION CONTROL OPERATIONS WATER OPERATIONS 9011 Workers' Camp. Insurance 448 Additional premium for 1987. TOTAL WATER OPERATIONS REFUSE COLLECTION OPERATIONS 9011 Workers' Comp. Insurance 516 Additional premium for 1987. TOTAL REFUSE COLLECTION OPERATIONS LANDFILL OPERATIONS 9011 Workers' Comp. Insurance 321 Additional premium for 1987. TOTAL LANDFILL OPERATIONS AIRPORT OPERATIONS 9011 Workers' Comp. Insurance 32 22 I CITY OF IOWA CITY FY89 BUDGET EXPENDITURES CARRYOVERS NUMBER DESCRIPTION ------ ----------- Additional premium for 1987. 9067 Construction supplies 9067 Surfacing materials 9067 Improvement materials 9067 Contract with preceding mgr. 9067 Travel to meet with FAA 9067 Vehicle repair & maint. 9067 Building repair & maint. 9067 Equipment repair & maint. Operational supplies ordering and maintenance work vacant. FY89 will have these catch-up costs. TOTAL AIRPORT OPERATIONS TRANSIT OPERATIONS 9011 Workers' Comp. Insurance Additional premium for 1987. 9034 FY88 advertising costs Advertising on radio & cable t.v. was done in FY88 budget paid for in FY89. TOTAL TRANSIT OPERATIONS TOTAL ENTERPRISE FUND EMPLOYEE BENEFITS FUND 9011 Workers' Comp. Insurance Additional premium for 1987. TOTAL EMPLOYEE BENEFITS FUND JCCOG ADMINISTRATION 9011 Workers' Comp. Insurance Additional premium for 1987. 23 AMOUNT 2,257 9,686 3,500 4,958 731 6,629 1,186 1,572 30,551 1,046 807 1,853 66,030 3,004 FA f� i i CITY OF IOWA CITY FY89 BUDGET EXPENDITURES CARRYOVERS NUMBER DESCRIPTION ----------- AMOUNT ---------- --------- TOTAL TOTAL JCCOG ADMINISTRATION j 7 JCCOG, TRANSPORTATION PLANNING r, i CITY OF IOWA CITY FY89 BUDGET EXPENDITURES CARRYOVERS NUMBER DESCRIPTION ----------- AMOUNT ---------- --------- TOTAL TOTAL JCCOG ADMINISTRATION 7 JCCOG, TRANSPORTATION PLANNING 9148 Travel 9148 Downtown Parking Study 75 233 I Downtown parking study done in FY88 & travel for Transit issues. �. I I TOTAL JCCOG, TRANSPORTATION PLANNING ' I 308 TOTAL TRUST & AGENCY FUND 3,319 EQUIPMENT MAINTENANCE SERVICE 9011 Workers' Comp, Insurance 223 9011 Workers' Comp. Insurance 198 I� ` Additional premium for 1987. I TOTAL EQUIPMENT MAINTENANCE SERVICE 421 CENTRAL SUPPLY & PRINT 9011 Workers' Comp. Insurance 17 Additional premium for 1987. TOTAL CENTRAL SUPPLY & PRINT 17 PHOTOCOPYING 9030 Photocopier 20,000 Replacement of the photocopier in the printshop was deferred from FY88 because of changes in the market that year. TOTAL PHOTOCOPYING 24 20,000 i 01 ■ NUMBER DESCRIPTION ------ ----------- ENERGY CONSERVATION PROGRAM CITY OF IOWA CITY FY89 BUDGET EXPENDITURES CARRYOVERS AMOUNT 9053 FY88 balance to be spent in 89 FY88 funds were intended to pay for pool blanket at Mercer Park Aquatics Center will be paid in FY. 13,047 r ------ ----------- AMOUNT CITY ATTORNEY i I i I I ill ` CITY OF IOWA CITY FY89 BUDGET EXPENDITURES AMENDMENTS NUMBER DESCRIPTION ------ ----------- AMOUNT CITY ATTORNEY 9168 Desk jet printer 748 Microcomputer purchases from General Fund computer budget. - TOTAL CITY ATTORNEY I 748 HUMAN RELATIONS 9001 Chair bought in FY88 -245 i 11 Chair budgeted in FY89 needed replacement before the beginning of that fiscal year. 9081 Move to BBT budget -450 Production of a new employee orientation tape was done in-house by Human Relations & Broadband Telecommunications staff. 9168 Software L Microcomputer purchases from General Fund computer budget. 89 9203 Funds for Wellness 667 II Police/Fire Departments wellness costs were budgeted in Human Relations. Amend travel costs for interviewing candidates for Police chief. i TOTAL HUMAN RELATIONS -1,273 BROADBAND TELECOMMUNICATIONS 9074 Repay General Fund in full 24,171 The Broadband Telecommunications Commission will use the retroactive franchise fee to pay off the loan from the General Fund. 9081 Temporary employees 450 i Production of a new employee orientation tape was done in-house by Human Relations & Broadband Telecommunications staff. 9088 Production Coord. 1 FTE, Jan 1 -23,604 9088 BTC Spec. 3/5 FTE all year 9088 Temp. for NPO startup 12,235 9088 Reclassify permanent employees 3,000 -83 26 �� ■ CITY OF IOWA CITY FY89 BUDGET EXPENDITURES AMENDMENTS NUMBER DESCRIPTION 9088 Reclassify permanent employees 9088 Reclassify permanent employees 9088 Reclassify permanent employees 9088 Reclassify permanent employees 9088 Office supplies 9088 Graphics for Channel 29 9088 Microcomputer supplies 9088 Videotape 9088 Tool kits, adaptors, cables 9088 Consultant for NPO 9088 Postage for NPO 9088 Newspaper ads for NPO 9088 Travel to conferences 9088 Printing for Ch. 29 & NPO 9088 Copying related to NPO 9088 Student for production: Ch 29 9088 Increase in membership dues 9088 Pool vehicle for production 9088 Computer for NPO startup 9088 Software for Ch 29 programs 9088 Reserved for NPO startup costs 9088 Reserved for capital needs Receipt of the retro -active increase to the franchise fee allowed the BTC to review the FY89 budget. TOTAL BROADBAND TELECOMMUNICATIONS AMOUNT 43 -71 -10 -23 100 500 200 500 250 7,000 400 100 1,806 400 100 556 30 25 5,000 2,150 10,000 60,000 FINANCE ADMINISTRATION 9168 Portable microcomputer 3,056 Microcomputer purchases from General Fund computer budget. TOTAL FINANCE ADMINISTRATION ACCOUNTING & REPORTING 9210 Move to Data Processing -8,000 Audit costs were lower than budget, the remainder will be used for contracting some data programming that staff hasn't had time for. 27 105,225 3,056 CITY OF IOWA CITY FY89 BUDGET EXPENDITURES AMENDMENTS NUMBER DESCRIPTION ------ ----------- TOTAL ACCOUNTING & REPORTING CENTRAL PROCUREMENT & SERVICES 9161 Mail clerk Funds for 15 hours per week of the mail clerk. 9163 FY90 travel budget Postal seminar budgeted in FY90 is being held in April 1989. 9164 Microcomputer supplies 9164 Microcomputer repairs 9164 Printer Microcomputer equipment & supplies from General Fund's computer budget. TOTAL CENTRAL PROCUREMENT & SERVICES TREASURY 9098 Furniture funded by Ent. Funds Furniture for Treasury plus wiring and painting are funded from the General Fund contingency, FY89 budget and from Enterprise Funds. TOTAL TREASURY WORD PROCESSING 9095 Funds for Data Processing Revision of funds budgeted for computer equipment in FY89 for the planned computer upgrade. 9168 Paint jet color printer 9168 Software Microcomputer purchases from General Fund computer budget. TOTAL WORD PROCESSING AMOUNT -8,000 2,925 360 300 300 750 4,635 8,340 8,340 -11,000 1,088 2,180 -7,732 28 9a� I I i II CITY OF IOWA CITY FY89 BUDGET EXPENDITURES AMENDMENTS NUMBER DESCRIPTION I AMOUNT DATA PROCESSING 9061 Disk drive for mainframe An additional disk drive for the mainframe will be funded by a loan 17000 from the Landfill Reserve. I I 9095 Computer hardware for upgrade Revision of funds budgeted for computerequipment in FY89 for the planned 50,000 CITY OF IOWA CITY FY89 BUDGET EXPENDITURES AMENDMENTS NUMBER DESCRIPTION AMOUNT DATA PROCESSING 9061 Disk drive for mainframe An additional disk drive for the mainframe will be funded by a loan 17000 from the Landfill Reserve. 9095 Computer hardware for upgrade Revision of funds budgeted for computerequipment in FY89 for the planned 50,000 computer upgrade. 9119 Receipt from sale of equip A temporary employee has been hired instead of using work-study. Funds 900 i for this will come from another line -item & receipt from sale of equipment 9210 Contracted programmer Audit costs were lower than budget, the remainder will be used for 8,000 contracting some data programming that staff hasn't had time for. 'I TOTAL DATA PROCESSING II 75,900 RISK MANAGEMENT �I 9108 Pay 6-30-88 balance out The balance in the General Fund for Risk Manage- 140,000 ment will be paid out to the Loss Reserve. TOTAL RISK MANAGEMENT 140,000 I GOVERNMENT BUILDINGS 9189 Energy Management System The Energy Management System board for the Civic Center HVAC 4,000 system needs to be replaced. It is being funded by the HVAC emergency funds. TOTAL GOVERNMENT BUILDINGS 4,000 NON -OPERATIONAL ADMIN 9095 Funds for Data Processing CITY OF IOWA CITY FY89 BUDGET EXPENDITURES AMENDMENTS NUMBER DESCRIPTION ------ ----------- Revision of funds budgeted for computer equipment in FY89 for the planned computer upgrade. 9109 Civic Center Expansion Project Reallocation of property taxes levied under the general levy to provide funding for the Civic Civic Center building project. 9111 Civic Center Expansion Funding for the Civic Center Expansion in FY89 is from the General Fund. 9118 Contingency Interest income will be higher than budgeted. The unanticipated revenue will be added to the contingency budget. 9133 Convention Bureau Receipts from hotel -motel tax are coming in higher than projected. Payments to Convention Bureau are increased as well. 9164 Purchasing Division Microcomputer equipment & supplies from General Fund's computer budget. 9168 Finance Administration 9168 Recreation Division 9168 Word Processing Division 9168 Human Relations Division 9168 Police Records & ID Division 9168 Traffic Engineering Division 9168 Fire Department 9168 P.P.D. Administration 9168 Legal Department Microcomputer purchases from General Fund computer budget. 9184 Funds for Recreation Air conditioning unit in the Recreation Center office/reception area is being replaced. Funding is from the HVAC emergency funds. 9189 Funds for Civic Center The Energy Management System board for the Civic Center HVAC system needs to be replaced. It is being funded by the HVAC emergency funds. 9215 Increase contingency 30 AMOUNT 200,000 400,000 60,000 i 7,500 •i �j i -1,350 -4,700 4,000 60,000 9a� �, CITY OF IOWA CITY FY89 BUDGET EXPENDITURES AMENDMENTS NUMBER DESCRIPTION AMOUNT The State paid some FY88 Liquor Profits in FY89 which makes it possible to increase the amount of the contingency. TOTAL NON -OPERATIONAL ADMIN. 687,541 BBT EQUIPMENT REPLACEMENT RES 9143 SuperGenlock 733 9143 Computer equipment 2,339 Equipment purchased by the BBT Equipment Replacement Reserve. 9212 Operating equipment 6,300 Replace current 1/2" video equipment with 3/4" for better quality of productions on the Government Access channel. TOTAL BBT EQUIPMENT REPLACEMENT RES 9,372 _P.P.D. ADMINISTRATION 9168 Sound hood for printer 180 Microcomputer purchases from General Fund computer budget. TOTAL P.P.D. ADMINISTRATION 180 C.B.D. MAINTENANCE 9085 Water consumption for FY89 Water used by the Plaza's fountain & for flower beds is estimated by the Water Division. The C.B.D. didn't get FY88 paid until FY89. 9086 Temporary help in C.B.D. Another temporary employee was added in the summer of 1988 to help keep the City Plaza cleaned up. Plaza permit fees were raised to help fund it too. 658 TOTAL C.B.D. MAINTENANCE 2,408 31 , i i i CITY OF IOWA CITY FY89 BUDGET EXPENDITURES AMENDMENTS NUMBER DESCRIPTION AMOUNT The State paid some FY88 Liquor Profits in FY89 which makes it possible to increase the amount of the contingency. TOTAL NON -OPERATIONAL ADMIN. 687,541 BBT EQUIPMENT REPLACEMENT RES 9143 SuperGenlock 733 9143 Computer equipment 2,339 Equipment purchased by the BBT Equipment Replacement Reserve. 9212 Operating equipment 6,300 Replace current 1/2" video equipment with 3/4" for better quality of productions on the Government Access channel. TOTAL BBT EQUIPMENT REPLACEMENT RES 9,372 _P.P.D. ADMINISTRATION 9168 Sound hood for printer 180 Microcomputer purchases from General Fund computer budget. TOTAL P.P.D. ADMINISTRATION 180 C.B.D. MAINTENANCE 9085 Water consumption for FY89 Water used by the Plaza's fountain & for flower beds is estimated by the Water Division. The C.B.D. didn't get FY88 paid until FY89. 9086 Temporary help in C.B.D. Another temporary employee was added in the summer of 1988 to help keep the City Plaza cleaned up. Plaza permit fees were raised to help fund it too. 658 TOTAL C.B.D. MAINTENANCE 2,408 31 CITY OF IOWA CITY FY89 BUDGET EXPENDITURES AMENDMENTS NUMBER DESCRIPTION AMOUNT ----- POLICE ADMINISTRATION 9134 Health care services 5,000 I ' Medical costs for police officers injured on the job. TOTAL POLICE ADMINISTRATION 5,000 POLICE PATROL j� 9050 Borrow from FY90 & 91 budgets 10,668 I II ; In the FY89-91 Financial Plan, pistols & holsters were to be replaced over 3 years. The PO replaced them all at once in FY89 because of good prices. I •,_ 9138 Move to Records & ID -3,641 Replacement of typewriters used b y patrol officers were budgeted under Patrol but actual costs were i— charged to Records & ID. 9139 Move to Detectives -6,617 (I Overtime for detectives. i TOTAL POLICE PATROL 410 POLICE CRIMINAL INVESTIGATION 9135 Move to Records & ID -224 Overtime for Records & ID division related to car & bicycle auctions. 9136 Move to Records & ID 700 9136 Move to Records & ID -260 9136 Move to Records & ID -300 9136 Move to Records & ID 300 Office supplies charged out to Records & ID division. 9139 Overtime 6,617 Overtime for detectives. 9160 Vehicle bought in FY88 -11,500 The unmarked car budgeted in FY89 was replaced in FY88 for $9,575. The remainder will buy the used Fire Mrshl's car for the Community Relations Offr. 32 9a� I CITY OF IOWA CITY FY89 BUDGET EXPENDITURES AMENDMENTS NUMBER DESCRIPTION AMOUNT ------ ----------- TOTAL POLICE CRIMINAL INVESTIGATION POLICE RECORDS & IDENT. I� I I' 9095 Funds for Data Processing -22,000 i i Revision of funds budgeted for computer equipment in FY89 for the planned computer upgrade. 9096 Computer upgrade 58,904 Computer hardware and software for upgrade which is not funded by current General Fund budget but by contributions and a loan from enterprise funds. 9114 File cabinets 660 Use part of FY90 budget to buy file cabinets for the Police Records room. The files will be used in the color coded filing system. 9135 Funds from Detectives budget 224 Overtime for Records & ID division related to car & bicycle auctions. 9136 Funds from Detectives budget 1,560 Office supplies charged out to Records & ID division. 9138 Funds for typewriters 3,641 Replacement of typewriters used by patrol officers were budgeted under Patrol but actual costs were charged to Records & ID. 9168 Laser printer font cartridge 250 Microcomputer purchases from General Fund computer budget. TOTAL POLICE RECORDS & IDENT. POLICE: COMMUNITY SERVICES 9160 Purchase used car 1,925 The unmarked car budgeted in FY89 was replaced in FY88 for $9,575. The remainder will buy the used Fire Mrshl's car for the Community Relations Offr. -6,667 43,239 I� I I' i i CITY OF IOWA CITY FY89 BUDGET EXPENDITURES AMENDMENTS NUMBER DESCRIPTION ------ ----------- AMOUNT TOTAL POLICE: COMMUNITY SERVICES 1,925 FIRE DEPARTMENT 9152 Computer equipment 7,342 9152 Computer software 692 The Independent Insurance Agents and Iowa Electric donated money to the Fire Department to buy micro- computer equipment and software. 9155 Hazard materials training 500 A lieutenant went to Washington D.C. for training on hazardous materials cleanup. 9157 Health care services 2,000 Vehicle operating & repair costs and medical costs for personnel injured on the job were more than projected. 9168 Software 960 Microcomputer purchases from General Fund computer budget. TOTAL FIRE DEPARTMENT 11,494 BUILDING INSPECTION 9140 1988 Code books 3,183 Uniform Building Codes are revised every 3 years. These revisions are bought in large quantities & sold to developpers & builders. TOTAL BUILDING INSPECTION 3,183 PUBLIC SAFETY WELLNESS 9203 Wellness expenditures 667 Police/Fire Departments wellness costs were budgeted in Human Relations. Amend travel costs for interviewing candidates for Police chief. 34 907 CITY OF IOWA CITY FY89 BUDGET EXPENDITURES AMENDMENTS NUMBER DESCRIPTION TOTAL PUBLIC SAFETY WELLNESS FIRE VEHICLE REPLACEMENT 9158 Replaced 2 vehicles Capital outlay costs were higher than estimated. TOTAL FIRE VEHICLE REPLACEMENT _TRAFFIC ENGINEERING 9078 Replace overhead doors The overhead doors on the storage area used by the Streets and Traffic Engineering divisions are being replaced & funded by Road Use Tax. 9168 Software Microcomputer purchases from General Fund computer budget. TOTAL TRAFFIC ENGINEERING AMOUNT 2,500 3,002 363 STREET SYSTEM MAINTENANCE 9078 Replace overhead doors The overhead doors on the storage area used by 5,332 the Streets and Traffic Engineering divisions are being replaced & funded by Road Use Tax. 9079 Replace furnace The office building for the Streets/Sanitation 948 division had a furnace replaced. Road Use Tax funds are used to pay for it. TOTAL STREET SYSTEM MAINTENANCE RECREATION 9168 Microcomputers 3,995 35 I 6,280 i I ffj I i� I CITY OF IOWA CITY FY89 BUDGET EXPENDITURES AMENDMENTS NUMBER DESCRIPTION TOTAL PUBLIC SAFETY WELLNESS FIRE VEHICLE REPLACEMENT 9158 Replaced 2 vehicles Capital outlay costs were higher than estimated. TOTAL FIRE VEHICLE REPLACEMENT _TRAFFIC ENGINEERING 9078 Replace overhead doors The overhead doors on the storage area used by the Streets and Traffic Engineering divisions are being replaced & funded by Road Use Tax. 9168 Software Microcomputer purchases from General Fund computer budget. TOTAL TRAFFIC ENGINEERING AMOUNT 2,500 3,002 363 STREET SYSTEM MAINTENANCE 9078 Replace overhead doors The overhead doors on the storage area used by 5,332 the Streets and Traffic Engineering divisions are being replaced & funded by Road Use Tax. 9079 Replace furnace The office building for the Streets/Sanitation 948 division had a furnace replaced. Road Use Tax funds are used to pay for it. TOTAL STREET SYSTEM MAINTENANCE RECREATION 9168 Microcomputers 3,995 35 I 6,280 i CITY OF IOWA CITY FY89 BUDGET EXPENDITURES AMENDMENTS NUMBER DESCRIPTION ------ ----------- Microcomputer purchases from General Fund computer budget. 9184 Air conditioning unit Air conditioning unit in the Recreation Center office/reception area is being replaced. Funding is from the HVAC emergency funds. TOTAL RECREATION AMOUNT 4,700 PARKS 9183 N. Market Square improvements 7,000 A portion of the North Market Sqare park was sold to Preucil School. The proceeds will fund play- ground improvements in the park. 8,695 TOTAL PARKS 7,000 LIBRARY 9022 Loan for computer buyout 9022 Loan for computer buyout Computer buyout is being funded by revisions in current budget, a carryover from FY88 and a loan from the Foundation. 9147 Computer maintenance 9147 Computer equipment Purchase of computer upgrade has been delayed so budget for it can be reduced for FY89. TOTAL LIBRARY RECREATION FACILITIES RESERVE 9175 Rec Center Roof Repair project Funding of the costs for the Recreation Center roof repairs comes from the Recreation Facilities Reserve. 20 19,920 -8,000 -12,000 953 -60 :i I `c li li II l I � r I I i 1 i I i I i CITY OF IOWA CITY FY89 BUDGET EXPENDITURES AMENDMENTS NUMBER DESCRIPTION TOTAL RECREATION FACILITIES RESERVE AMOUNT 953 LIBRARY A. V. EQUIP. REPLACE 9146 Operating equipment 1,359 Operating equipment purchased out of Library reserve fund balances. TOTAL LIBRARY A. V. EQUIP. REPLACE. 1,359 PARK LAND ACQUISITION RES I- 9182 City Park tennis courts 40,000 i Cold mix asphalt overlay on the City Park Tennis Courts. Funded by a loan from the Park Land Acq. Reserve. I� TOTAL PARK LAND ACQUISITION RES 40,000 �I �ILIBRARY PUBLIC ACCESS EQUIP 9146 Operating equipment 2,972 Operating equipment purchased out of Library reserve fund balances. 9176 Parks playground equipment 8,115 I Funding of final payments on playground equipment bought in FY88 comes from the Park Land Acqu. Reserve. TOTAL LIBRARY PUBLIC ACCESS EQUIP. 11,087 i TOTAL GENERAL FUND 1,164,830 _PARKING OPERATIONS 9096 Contributions for upgrade 39,837 37 CITY OF IOWA CITY FY89 BUDGET EXPENDITURES AMENDMENTS NUMBER DESCRIPTION ------ ----------- Computer hardware and software for upgrade which is not funded by current General Fund budget but by contributions and a loan from enterprise funds. 9098 Furniture for Treasury Furniture for Treasury plus wiring and painting are funded from the General Fund contingency, FY89 budget and from Enterprise Funds. 9106 Transfer to Improvement Res. Revised estimates in preparation of the FY90 budget. 9150 Temporaries Additional temporaries are needed for the 150th birthday celebration of Iowa City in May 1988. Additional revenue will fund this cost. 9211 Bank service charge Iowa State Bank charges for counting coins collected in the parking meters. TOTAL PARKING OPERATIONS PARKING RENEWAL & IMPROV RES 9107 Contracted improvements Repair of deck in the Dubuque St. parking ramp. TOTAL PARKING RENEWAL & IMPROV RES POLLUTION CONTROL OPERATIONS 9015 Close Veenstra & Kimm contract The Veenstra & Kimm contract to design a sewer plant (from the 19701s) was partially funded by Federal funds & took this long to finalize. 9096 Contributions for upgrade Computer hardware and software for upgrade which is not funded by current General Fund budget but by contributions and a loan from enterprise funds. 9098 Furniture for Treasury 38 AMOUNT 2,085 350,000 1,000 2,400 100,000 14,074 29,984 2,085 395,322 100,000 q-Dd j I CITY OF IOWA CITY FY89 BUDGET EXPENDITURES AMENDMENTS NUMBER DESCRIPTION ------ ----------- Computer hardware and software for upgrade which is not funded by current General Fund budget but by contributions and a loan from enterprise funds. 9098 Furniture for Treasury Furniture for Treasury plus wiring and painting are funded from the General Fund contingency, FY89 budget and from Enterprise Funds. 9106 Transfer to Improvement Res. Revised estimates in preparation of the FY90 budget. 9150 Temporaries Additional temporaries are needed for the 150th birthday celebration of Iowa City in May 1988. Additional revenue will fund this cost. 9211 Bank service charge Iowa State Bank charges for counting coins collected in the parking meters. TOTAL PARKING OPERATIONS PARKING RENEWAL & IMPROV RES 9107 Contracted improvements Repair of deck in the Dubuque St. parking ramp. TOTAL PARKING RENEWAL & IMPROV RES POLLUTION CONTROL OPERATIONS 9015 Close Veenstra & Kimm contract The Veenstra & Kimm contract to design a sewer plant (from the 19701s) was partially funded by Federal funds & took this long to finalize. 9096 Contributions for upgrade Computer hardware and software for upgrade which is not funded by current General Fund budget but by contributions and a loan from enterprise funds. 9098 Furniture for Treasury 38 AMOUNT 2,085 350,000 1,000 2,400 100,000 14,074 29,984 2,085 395,322 100,000 q-Dd CITY OF IOWA CITY FY89 BUDGET EXPENDITURES AMENDMENTS NUMBER DESCRIPTION ------ ------ Furniture for for Treasury plus wiring and painting are funded from the General Fund contingency, FY89 budget and from Enterprise Funds. 9195 Borrow from FY90 budget Video taping equipment to record instructions for start-up & operations of the new equipment in the Wastewater Treatment Facilities. 9201 Borrow from FY90 budget New equipment in the north wastewater treatment plant will be on line in May 1989; chemicals for it were originally planned for FY90. TOTAL POLLUTION CONTROL OPERATIONS WATER OPERATIONS 9096 Contributions for upgrade Computer hardware and software for upgrade which is not funded by current General Fund budget but by contributions and a loan from enterprise funds. 9098 Furniture for Treasury Furniture for Treasury plus wiring and painting are funded from the General Fund contingency, FY89 budget and from Enterprise Funds. 9100 High service pumps Replace high service pump N3 and reconstruct high service pump N5. 9101 Water main in Madison St. 9101 Storm sewer in Madison St. While the chiller plant is being constructed, a new 20" distribution water main & new storm sewers will be put in from Davenport St. to Jefferson St. 9104 Abate 1985 G.O. Bonds Funding for Water system capital projects using 1985 G.O. Bonds & Water Improvement Reserve funds. 9125 More temporary hours for mains 9125 More overtime hours for mains More water main construction has occurred than was budgeted for and a permanent position was open for 9 months so temporaries & overtime were increased. 39 AMOUNT 2,650 3,441 29,984 2,085 60,000 150,000, 65,000 73,286 10,000 15,000 52,234 9W? 14Z i i j I i I I i CITY OF IOWA CITY FY89 BUDGET EXPENDITURES AMENDMENTS NUMBER DESCRIPTION ------ ------ Furniture for for Treasury plus wiring and painting are funded from the General Fund contingency, FY89 budget and from Enterprise Funds. 9195 Borrow from FY90 budget Video taping equipment to record instructions for start-up & operations of the new equipment in the Wastewater Treatment Facilities. 9201 Borrow from FY90 budget New equipment in the north wastewater treatment plant will be on line in May 1989; chemicals for it were originally planned for FY90. TOTAL POLLUTION CONTROL OPERATIONS WATER OPERATIONS 9096 Contributions for upgrade Computer hardware and software for upgrade which is not funded by current General Fund budget but by contributions and a loan from enterprise funds. 9098 Furniture for Treasury Furniture for Treasury plus wiring and painting are funded from the General Fund contingency, FY89 budget and from Enterprise Funds. 9100 High service pumps Replace high service pump N3 and reconstruct high service pump N5. 9101 Water main in Madison St. 9101 Storm sewer in Madison St. While the chiller plant is being constructed, a new 20" distribution water main & new storm sewers will be put in from Davenport St. to Jefferson St. 9104 Abate 1985 G.O. Bonds Funding for Water system capital projects using 1985 G.O. Bonds & Water Improvement Reserve funds. 9125 More temporary hours for mains 9125 More overtime hours for mains More water main construction has occurred than was budgeted for and a permanent position was open for 9 months so temporaries & overtime were increased. 39 AMOUNT 2,650 3,441 29,984 2,085 60,000 150,000, 65,000 73,286 10,000 15,000 52,234 9W? 14Z i CITY OF IOWA CITY FY89 BUDGET II I i EXPENDITURES I AMENDMENTS I CITY OF IOWA CITY FY89 BUDGET EXPENDITURES AMENDMENTS NUMBER DESCRIPTION ----------------- AMOUNT 9129 Hydraulic tools Receiptsfrom main extensions are sufficient to for 12,104 pay the cost of replacing the air tools with hydraulic tools. 9197 Chemicals for water 9197 Testing of water 120,000 Water sales & consumption are 7-1/2Y higher than budgeted due to the drought. The 3,300 drought is also requiring more chemicals to be used in the water. 9199 Water main extensions Main extensions are much more than budgeted. Developpers the 60,000 pay City for mains installed. 9200 Water main repairs Added 4 phone sets in the water plant & 4 phones in 15,000 remote booster Pumping stations. Contracted for repairs on mains during the year. TOTAL WATER OPERATIONS 615,759 WATER DEPR EXT & IMPR RE 9104 Bloomington St. Water Tank 9104 Water Computer System 130,000 Funding for Water system capital projects using 1985 G.O. Bonds & Water 175,000 Improvement Reserve funds. TOTAL WATER DEPR, EXT & IMPR RES REFUSE COLLFCTIOtLoEEgATIONS 9084 Landfill charges The tonnage dumped at the Landfill for FY89 will be about 14,000 tons according to projections for the FY90 budget. 9094 Equipment Division chargebacks The budget for Equipment Division chargebacks was not high enough to fund the Equipment Division's expenditures. 9096 Contributions for upgrade 40 40,200 19,179 6,690 305,000 CITY OF IOWA CITY FY89 BUDGET EXPENDITURES AMENDMENTS NUMBER DESCRIPTION AMOUNT Computer hardware and software for upgrade which is not funded by current General Fund budget but by contributions and a loan from enterprise funds. 9098 Furniture for Treasury 2,085 Furniture for Treasury plus wiring and painting are funded from the General Fund contingency, FY89 budget and from Enterprise Funds. 9142 Overtime 4,000 9142 Overtime 4,000 9142 Temporary employees 5,500 9142 Temporaries 5,500 9142 Supplies for refuse in CBD It - 500 9142 Refuse collection in CBD 500 - Temporaries to replace 2 injured permanent staff. Overtime required for increased volume of refuse stops. Trash supplies for more volume in CBD. ! j TOTAL REFUSE COLLECTION OPERATIONS LANDFILL OPERATIONS 9096 Contributions for upgrade Computer hardware and software for upgrade which is not funded by current General Fund budget but by contributions and a loan from enterprise funds. 9193 Temporary employees J State regulations require paper to be picked up at the landfill on a daily basis. Temporaries will be hired to.do this, TOTAL LANDFILL OPERATIONS LANDFILL RESERVES 9061 Loan to Data Processing An additional disk drive for the mainframe will be funded by a loan from the Landfill Reserve. 9092 Regional facility study A cooperative effort with Linn, Jones, Benton, Tama, and Iowa counties to investigate desir- ability of handling solid waste within the region. 41 7,754 669 6,400 I i I 7,069 17,000 25,000 9�� CITY OF IOWA CITY FY89 BUDGET EXPENDITURES AMENDMENTS NUMBER DESCRIPTION AMOUNT 9096 Loan for computer upgrade 177,524 Computer hardware and software for upgrade which is not funded by current General Fund budget but by contributions and a loan from enterprise funds. TOTAL LANDFILL RESERVES 219,524 AIRPORT, CAPITAL IMPR RES ' 9093 Transfers to capital projects -93,675 Reduce transfers out to reflect only the local portion of the project to rehabilitate runway ;.. #17/35 which has FAA funds approved for. TOTAL AIRPORT, CAPITAL IMPR RES 93,675 TRANSIT OPERATIONS 9026 Service contract -info machine1 The Transit Info Machine put in the Old Capitol ,766 Center was purchased with grants & transit donations. li I 9082 To Bus Replacement Reserve 78,000 The State made an advance of a federal grant in FY85. Lobbyists keep getting the repayment deferred. C.A.M.B.U.S. is renting some buses. 9097 Transfer to the Reserve 3,000 Changes toFY89 budget for Transit based on review of the first half of the fiscal year. 9145 Night service: SEATS 15,000 SEATS contract has been amended for additional riders & for night service. State Transit Assis- tance will fund the $15,000 for night service. 9194 Supplies for building repairs 2,288 9194 Parking lot repairs 000 Asphalt overlay of the parking lot & repairs to overhead garage doors & their electronic controls are funded 50/50 by City & State. "" NUMBER DESCRIPTION CITY OF IOWA CITY FY89 BUDGET EXPENDITURES AMENDMENTS TOTAL TRANSIT OPERATIONS TRANSIT REPLACEMENT RES 9082 Payment to UMTA for buses 9082 Defer payment to state The State made an advance of a federal grant in FY85. Lobbyists keep getting the repayment deferred. C.A.M.B.U.S. is renting some buses. TOTAL TRANSIT REPLACEMENT RES TOTAL ENTERPRISE FUND EMPLOYEE BENEFITS FUND 9134 Health care services Medical costs for police officers injured on the job. 9157 Health care services Vehicle operating & repair costs and medical costs for personnel injured on the job were more than projected. TOTAL EMPLOYEE BENEFITS FUND JCCOG, TRANSPORTATION PLANNING 9004 JCCOG office space Rent for the Commerce Building was raised on January 1 1988. Funding comes from the General Fund contingency for PPD space not for JCCOG. 9013 Travel Additional travel approved for the Transportation Planner. 9148 Travel 43 AMOUNT 104,054 I 8,450 -111,407 -102,957 I i 1,610,084 5,000 2,000 I 7,000 i 362 I 300 i 425 I� CITY OF IOWA CITY FY89 BUDGET EXPENDITURES AMENDMENTS NUMBER DESCRIPTION AMOUNT Downtown parking study done in FY88 & travel for Transit issues. TOTAL JCCOG, TRANSPORTATION PLANNING 1,087 JCCOG HUMAN SERVICES 9004 JCCOG office space 164 Rent for the Commerce Building was raised on January 1, 1988. Funding comes from the General Fund contingency for PPD space not for JCCOG. TOTAL JCCOG HUMAN SERVICES 164 i4 TOTAL TRUST & AGENCY FUND 8,251 R EQUIPMENT MAINTENANCE SERVICE 9020 Move to Bus Maintenance -1,914 9020 Budget from Equipment Division 1,914 it Radio maintenance budget amounts were reversed for the adopted budget. This corrects that error. II' 9021 Roof repairs on Equipment bldg 4,150 Roof repairs on Equipment Maintenance building. 9096 Contributions for upgrade 8,971 Computer hardware and software for upgrade which is not funded by current General Fund budget but I by contributions and a loan from enterprise funds. ! "' 9170 Architect services 135 9170 Phone changes 55 9170 Remodeling Equipment building 17,406 9170 New phones 323 9170 Office furniture 1,685 Proceeds from law suit & sale of natural gas vehicle equipment is being used to remodel the Equipment shop & office space. TOTAL EQUIPMENT MAINTENANCE SERVICE 32,725 44 9 CITY OF IOWA CITY FY89 BUDGET EXPENDITURES AMENDMENTS NUMBER DESCRIPTION AMOUNT ------ ----------- CENTRAL SUPPLY & PRINT 9096 Contributions for upgrade 2,341 Computer hardware and software for upgrade which is not funded by current General Fund budget but by contributions and a loan from enterprise funds. 9161 Move to Purchasing -2,925 Funds for 15 hours per week of the mail clerk. TOTAL CENTRAL SUPPLY & PRINT TOTAL INTERNAL SERVICES FUND CDBG 9065 .Rental Rehab 80,000 The City received an additional $80,000 for the Rental Rehab. program. 9126 Housing Rehab. 86,471 To revise the City's fiscal year budget to show the actual allocation for the calendar year of 1988 for Metro -Entitlement. 9154 1989 Metro Entitlement 100,000 Funds for the calendar year of 1989 are being spent in the City's fiscal year ending 6-30-89. TOTAL CDBG _ROAD USE TAX 9078 Funds for overhead doors 8,334 The overhead doors on the storage area used by the Streets and Traffic Engineering divisions are being replaced & funded by Road Use Tax. 9079 Funds for furnace 948 The office building for the Streets/Sanitation division had a furnace replaced. Road Use Tax funds are used to pay for it. 45 -584 32,141 266,471 t CITY OF IOWA CITY FY89 BUDGET EXPENDITURES ..^,MENDMENTS NUMBER DESCRIPTION TOTAL ROAD USE TAX UDAG REPAYMENT FUND 9151 Loan to I. C. Can Company Loan approved by City council as part of CERA application for a new industrial company - the Iowa City Can Company. AMOUNT 50,000 9,282 TOTAL UDAG REPAYMENT FUND 50,000 TOTAL SPECIAL REVENUE 325,753 GRAND TOTAL 3,141,059 46 901 I' i CITY OF IOWA CITY FY89 BUDGET GENERAL FUND USES OF CONTINGENCY NUMBER DESCRIPTION AMOUNT CITY COUNCIL 9009 4 -drawer file cabinet 70 A Councilor resigned in August 1988. A file cabinet will be purchased for the new one. Funds in excess of the budget came from contingency. 9012 Convention Bureau 5,000 The Convention Bureau asked for $5,000 additional to what they receive from hotel -motel tax. 9027 Advertising/promotions A contribution to the "Promote Iowa" event at the 500 National League of Cities conference is being funded by the contingency. TOTAL CITY COUNCIL 5,570 CITY CLERK H — 9059 IPERS for City Clerk 792 For the first ten months that the current City (i Clerk was employed by the City, no IPERS contributions were made - they will be done now. 9099 Furniture funded by contingen.J 5,363 I I� New office furniture and remodelingo k's area are funded by the contingency and the FY89 ' budget. 9117 Costs for special elections 22,988 Two council members left their positions which required elections to replace them. There was a special primary and a special general election. 9120 Additional lateral files 700 Purchase of additional lateral files for the City Clerk's office will complete the project of remodeling that office area. TOTAL CITY CLERK 29,843 CITY ATTORNEY 9005 Movable walls & furniture 225 47 9 I CITY OF IOWA CITY FY89 BUDGET GENERAL FUND USES OF CONTINGENCY NUMBER DESCRIPTION ------ ----------- Contingency to fund additional needed for buying furniture & dividers for Legal Department. 9076 Replace typewriter Legal replaced their typewriter and their old typewriter was given to another division. They needed an additional $167 in the budget. 9115 2 laterl files with tops Additional storage is needed to hold research files that Linda Gentry brought with her. The file tops will provide work space for that office. 9121 Lateral file cabinet Additional file cabinets are needed for cases on the Airport, Assisted Housing, etc. 9127 File (see also #9121) This file complete the configurement of a credenza for an Assistant City Attorney as amended in #9121 9213 Attorney services Costs for oustide counsel. TOTAL CITY ATTORNEY CITY MANAGER 9090 Supplemental life insurance Supplemental life insurance premium for 22 months. 9165 Professional services Additional funds for negotiations, mediation, fact finding and arbitrations regarding employees' union contracts. TOTAL CITY MANAGER _HUMAN RELATIONS 9203 Travel for applicants Police/Fire Departments wellness costs were budgeted in Human Relations. Amend travel costs for interviewing candidates for Police chief. 9205 Professional services 4,900 48 AMOUNT 167 750 453 254 8,500 690 26,250 5,000 26,940 CITY OF IOWA CITY FY89 BUDGET GENERAL FUND USES OF CONTINGENCY NUMBER DESCRIPTION ------ ----------- Professional services for testing & assessment centers of police sergeant applicants, and fire Physicals for fighter applicants. 9206 Newspaper advertisements Publications costs for jobs advertized by the City Of Iowa City including ads for Police Chief and entry level police officer. TOTAL HUMAN RELATIONS FINANCE ADMINISTRATION 9069 Professional services Special land appraisal requested by City Manager. TOTAL FINANCE ADMINISTRATION CENTRAL PROCUREMENT & SERVICES 9058 Postage for the City The FY89 budget for postage did not anticipate such a large increase in postal rates. This should cover the rates effective April 1988. 9071 Mailing costs for brochure An informational brochure was mailed to utilities customers regarding the new payment processing system. 9162 Postage City-wide increased usage of postage. TOTAL CENTRAL PROCUREMENT & SERVICES TREASURY 9071 Printing of brochure An informational brochure was mailed to utilities customers regarding the new payment processing system. 9098 Furniture funded by conting. AMOUNT 3,300 13,200 900 900 12,000 1,221 2,500 15,721 1,882 3,564 49 � 1 I� ii I I{. i i CITY OF IOWA CITY FY89 BUDGET GENERAL FUND USES OF CONTINGENCY NUMBER DESCRIPTION ------ ----------- Furniture for Treasury plus wiring and painting are funded from the General Fund contingency, FY89 budget and from Enterprise Funds. 9171 Construction A room is being built to house a line printer and an inserter machine in order to contain the noise. TOTAL TREASURY GOVERNMENT BUILDINGS 9004 PPD office space Rent for the Commerce Building was raised on January 1 1988. Funding comes from the General Fund contingency for PPD space not for JCCOG. 9123 Horizontal blinds Replace drapes with horizontal blinds in the upper floor of the Civic Center. 9153 Repair chairs Chairs in City Manager's conference room will be repaired. TOTAL GOVERNMENT BUILDINGS CIVIL RIGHTS 9166 Office supplies 9166 Shorthand recorder hearing 9166 Costs for hearing 9166 Moving expenses Additional funds required for new Civil Rights Coordinator and for a hearing on a Civil Rights complaint. TOTAL CIVIL RIGHTS -NON-OPERATIONAL ADMIN. 9004 Funds to Government Buildings 50 AMOUNT 3,500 8,946 2,765 4,662 398 7,825 726 1,000 1,000 610 3,336 -2,765 i I' I' I,. fl. L .. i I I I i I i I i CITY OF IOWA CITY FY89 BUDGET GENERAL FUND USES OF CONTINGENCY NUMBER DESCRIPTION ------ ----------- Furniture for Treasury plus wiring and painting are funded from the General Fund contingency, FY89 budget and from Enterprise Funds. 9171 Construction A room is being built to house a line printer and an inserter machine in order to contain the noise. TOTAL TREASURY GOVERNMENT BUILDINGS 9004 PPD office space Rent for the Commerce Building was raised on January 1 1988. Funding comes from the General Fund contingency for PPD space not for JCCOG. 9123 Horizontal blinds Replace drapes with horizontal blinds in the upper floor of the Civic Center. 9153 Repair chairs Chairs in City Manager's conference room will be repaired. TOTAL GOVERNMENT BUILDINGS CIVIL RIGHTS 9166 Office supplies 9166 Shorthand recorder hearing 9166 Costs for hearing 9166 Moving expenses Additional funds required for new Civil Rights Coordinator and for a hearing on a Civil Rights complaint. TOTAL CIVIL RIGHTS -NON-OPERATIONAL ADMIN. 9004 Funds to Government Buildings 50 AMOUNT 3,500 8,946 2,765 4,662 398 7,825 726 1,000 1,000 610 3,336 -2,765 i I' I' I,. fl. L .. i Ii � CITY OF IOWA CITY FY89 BUDGET GENERAL FUND USES OF CONTINGENCY NUMBER DESCRIPTION ------ --------------------- AMOUNT Rent for the Commerce Building was raised on January 1, 1988. Funding comes from the General Fund contingency for PPD space not for JCCOG. 9005 Funds for Legal -225 Contingency to fund additional needed for buying furniture & dividers for Legal Department. 9006 Funds for Sr. Ctr. work study -1,104 A work-study student has been hired by the Senior Center to assist the Volunteer Coordinator. Funded by the contingency. 9009 Funds for Council -70 .. A Councilor resigned in August 1988. A file cabinet will be purchased for the new one. Funds in excess of the budget come from contingency. 9012 Funds for Convention Bureau t , -5,000 The Convention Bureau asked for $5,000 additional to what they receive from hotel -motel tax. 9027 Move to Council budget -500 A contribution to the "Promote Iowa" event at the National League of Cities conference is being funded by the contingency. 9054 Funds for PPD Admin - chair -70 �I Changes in the design and in options offered on an i office chair that will be bought by the City.has increased the price over the amount budgeted. 9058 Funds for Postage budget -12,000 The FY89 budget for postage did not anticipate such a large increase in postal rates. This should cover the rates effective April 1988, 9059 Funds for City Clerk's IPERS -792 For the first ten months that the current City Clerk was employed by the City, no IPERS contributions were made - they will be done now. 9060 Funds for extra width sidewalk -950 Generally, sidewalks are required to be 4' wide. The City requests 8' wide sidewalks along Mormon Trek Blvd. Developpers pay only for the 4' width. 9069 Funds for Finance Admin. -900 51 CITY OF IOWA CITY FY89 BUDGET GENERAL FUND USES OF CONTINGENCY NUMBER DESCRIPTION ------ ----------- Special land appraisal requested by City Manager. 9071 Funds for Treasury/purchasing An informational brochure was mailed to utilities customers regarding the new payment processing system. 9076 Funds for Legal typewriter Legal replaced their typewriter and their old typewriter was given to another division. They needed an additional $167 in the budget. 9086 Funds for C.B.D. cleanup Another temporary employee was added in the summer of 1988 to help keep the City Plaza cleaned up. Plaza permit fees were raised to help fund it too. 9087 Funds for Parks & Rec. Admin. The Recreation Center offices need carpeting to help keep them quiet, warm and more attractive. 9090 Funds for City Manager Supplemental life insurance premium for 22 months. 9094 Funds for equipment chargeback The budget for Equipment Division chargebacks was not high enough to fund the Equipment Division's expenditures. 9098 Furniture for Treasury Furniture for Treasury plus wiring and painting are funded from the General. Fund contingency, FY89 budget and from Enterprise Funds. 9099 Furniture for City Clerk New office furniture and remodeling of the Clerk's area are funded by the contingency and the FY89 budget. 9113 Community Relations Officer The Community Relations Officer will start in February 1989. 9115 Funds for files in Legal Additional storage is needed to hold research files that Linda Gentry brought with her. The file tops will provide work space for that office. 9116 Fire alarm horns 9116 Funds for fire alarm horns 52 AMOUNT -3,103 -167 -250 -2,500 -690 -34,861 -3,564 -5,363 -19,803 -750 104 -104 907 j I I f I I 'f i i I 1; CITY OF IOWA CITY FY89 BUDGET GENERAL FUND USES OF CONTINGENCY NUMBER DESCRIPTION ------ ----------- Special land appraisal requested by City Manager. 9071 Funds for Treasury/purchasing An informational brochure was mailed to utilities customers regarding the new payment processing system. 9076 Funds for Legal typewriter Legal replaced their typewriter and their old typewriter was given to another division. They needed an additional $167 in the budget. 9086 Funds for C.B.D. cleanup Another temporary employee was added in the summer of 1988 to help keep the City Plaza cleaned up. Plaza permit fees were raised to help fund it too. 9087 Funds for Parks & Rec. Admin. The Recreation Center offices need carpeting to help keep them quiet, warm and more attractive. 9090 Funds for City Manager Supplemental life insurance premium for 22 months. 9094 Funds for equipment chargeback The budget for Equipment Division chargebacks was not high enough to fund the Equipment Division's expenditures. 9098 Furniture for Treasury Furniture for Treasury plus wiring and painting are funded from the General. Fund contingency, FY89 budget and from Enterprise Funds. 9099 Furniture for City Clerk New office furniture and remodeling of the Clerk's area are funded by the contingency and the FY89 budget. 9113 Community Relations Officer The Community Relations Officer will start in February 1989. 9115 Funds for files in Legal Additional storage is needed to hold research files that Linda Gentry brought with her. The file tops will provide work space for that office. 9116 Fire alarm horns 9116 Funds for fire alarm horns 52 AMOUNT -3,103 -167 -250 -2,500 -690 -34,861 -3,564 -5,363 -19,803 -750 104 -104 907 j I P-- lr U 'f i 1 i I i' �I I� CITY OF IOWA CITY FY89 BUDGET GENERAL FUND USES OF CONTINGENCY NUMBER DESCRIPTION AMOUNT The City paid for half the cost of 2 fire alarm horns to be installed by Jim Glasgow at Melrose Lake Condominiums. 9117 Funds for special elections -22,988 Two council members left their positions which required elections to replace them. There was a special primary and a special general election. 9120 Files for City Clerk -700 Purchase of additional lateral files for the City Clerk's office will complete the project of remodeling that office area. 9121 Funds for Legal's furniture -453 ' Additional file cabinets are needed for cases on the Airport, Assisted Housing, etc. 9123 Funds for Government Buildings -4,662 Replace drapes with horizontal blinds in the upper floor of the Civic Center. 9127 Funds for Legal's file -254 This file complete the configurement of a credenza for an Assistant City Attorney as amended in #9121 9130 Funds for Police Dept. -832 Painting of walls in the Police Department. i 9153 Funds for Government Buildings -398 Chairs in City Manager's conference room will be i repaired. 9157 Move to Fire Dept. -13,000 Vehicle operating & repair costs and medical costs for personnel injured on the job were more than i projected. 9162 Move to Purchasing -2,500 ! City-wide increased usage of postage. 9165 Funds for City Manager -26,250 Additional funds for negotiations, mediation, fact finding and arbitrations regarding employees' union contracts. 9166 Funds for Civil Rights -3,336 53 CITY OF IOWA CITY FY89 BUDGET GENERAL FUND USES OF CONTINGENCY NUMBER DESCRIPTION ------ ----------- Additional funds required for new Civil Rights Coordinator and for a hearing on a Civil Rights complaint. 9171 Funds for Treasury A room is being built to house a line printer and an inserter machine in order to contain the noise. 9179 Funds for Parks Division Costs of moving a garage to Napoleon Park. 9185 Funds for Recreation FLSA overtime and wage increases for temporary employees. 9186 Funds for Recreation Replacement of the northwest section of the Rec. Ctr. roof & its insulation. The roof section & insulation carry a 10 year warranty. 9187 Funds for C.B.D. Overtime & Ice -Melt for removing ice in the City Plaza. 9203 Funds for Human Relations Police/Fire Departments wellness costs were budgeted in Human Relations. Amend travel costs for interviewing candidates for Police chief. 9205 Funds for Human Relations Professional services for testing & assessment centers of police sergeant applicants, and fire physicals for fighter applicants. 9206 Funds for Human Relations Publications costs for jobs advertized by the City of Iowa City including ads for Police Chief and entry level police officer. 9207 Funds for Parks Division A temporary employee is doing the work of a Parks Division employee who is on extended sick leave. 9209 Funds for Community Serv, Bur. Supplies needed for school education programs. 9213 Funds for Legal 54 AMOUNT -3,500 -2,700 .6,560 -14,500 -1,900 -5,000 -4,900 -3,300 -1,548 -2,500 -8,500 I I CITY OF IOWA CITY FY89 BUDGET GENERAL FUND USES OF CONTINGENCY NUMBER DESCRIPTION AMOUNT Costs for oustide counsel. TOTAL NON -OPERATIONAL ADMIN. -225,708 P.P.D. ADMINISTRATION 9054 Price difference for chair 70 Changes in the design and in options offered on an office chair that will be bought by the City has increased the price over the amount budgeted. TOTAL P.P.D. ADMINISTRATION 70 ENGINEERING 9060 Sidewalk wider than required 950 Generally, sidewalks are required to be 4' wide. The City requests 8' wide sidewalks along Mormon Trek Blvd. Developpers pay only for the 4' width. 9094 Equipment Division chargebacks 846 The budget for Equipment Division chargebacks was not high enough to fund the Equipment Division's expenditures. TOTAL ENGINEERING 1,796 C.B.D. MAINTENANCE 9086 Temporaries for cleanup 250 Another temporary employee was added in the summer of 1988 to help keep the City Plaza cleaned up. Plaza permit fees were raised to help fund it too. 9187 Overtime 1,300 9187 Ice -Melt 600 Overtime & Ice -Melt for removing ice in the City Plaza. TOTAL C.B.D. MAINTENANCE 2,150 CITY OF IOWA CITY FY89 BUDGET GENERAL FUND USES OF CONTINGENCY NUMBER DESCRIPTION AMOUNT ------ ----------- POLICE ADMINISTRATION 9130 Painting 832 Painting of walls in the Police Department. TOTAL POLICE ADMINISTRATION 832 POLICE: COMMUNITY_ SERVICES 9113 Salary for CRO 12,637 9113 Overtime for CRO 867 9113 Pension for CRO 2,469 9113 Health ins. for CRO 1,230 9113 Life ins. for CRO 33 9113 Books for CRO 217 9113 Videos for CRO 650 9113 Travel for CRO 33 9113 Printing for CRO 867 The Community Relations Officer will start in February 1989. 9209 Education/training supplies 2,500 Supplies needed for school education programs. TOTAL POLICE: COMMUNITY SERVICES 22,303 FIRE DEPARTMENT 9094 Equipment Division chargebacks 15,000 The budget for Equipment Division chargebacks was not high enough to fund the Equipment Division's expenditures. 9157 Vehicle costs 13,000 Vehicle operating & repair costs and medical costs for personnel injured on the job were more than projected, TOTAL FIRE DEPARTMENT 28,000 _TRAFFIC ENGINEERING 9094 Equipment Division chargebacks 3,846 56 900 i CITY OF IOWA CITY FY89 BUDGET GENERAL FUND USES OF CONTINGENCY NUMBER DESCRIPTION AMOUNT ------ ----------- ---------- The budget for Equipment Division chargebacks was not high enough to fund the Equipment Division's expenditures. i TOTAL TRAFFIC ENGINEERING 3,846 STREET SYSTEM MAINTENANCE 9094 Equipment Division chargebacks 4,310 The budget for Equipment Division chargebacks was not high enough to fund the Equipment Division's expenditures. i TOTAL STREET SYSTEM MAINTENANCE 4,310 FORESTRY/HORTICULTURE 9094 Equipment Division chargebacks 3,040 The budget for Equipment Division chargebacks was not high enough to fund the Equipment Division's expenditures. TOTAL FORESTRY/HORTICULTURE 3,040 CEMETERY 9094 Equipment Division chargebacks 3,032 The budget for Equipment Division chargebacks was not high enough to fund the Equipment Division's expenditures. TOTAL CEMETERY 3,032 RECREATION 9094 Equipment Division chargebacks The budget for Equipment Division chargebacks was not high enough to fund the Equipment Division's expenditures. 9185 Wage increase 9185 Wage increase 57 1,575 3,560 3,000 CITY OF IOWA CITY FY89 BUDGET GENERAL FUND USES OF CONTINGENCY NUMBER DESCRIPTION ------ ----------- FLSA overtime and wage increases for temporary employees. 9186 Recreation Center roof Replacement of the northwest section of the Rec. Ctr. roof & its insulation. The roof section & insulation carry a 10 year warranty. TOTAL RECREATION PARKS 9094 Equipment Division chargebacks The budget for Equipment Division chargebacks was not high enough to fund the Equipment Division's expenditures. 9179 Moving of a building Costs of moving a garage to Napoleon Park. 9207 Temporary employee 9207 FICA on Temporary employee A temporary employee is doing the work of a Parks Division employee who is on extended sick leave. TOTAL PARKS PARKS & RECREATION ADMIN 9087 Carpet for offices The Recreation Center offices need carpeting to help keep them quiet, warm and more attractive. TOTAL PARKS & RECREATION ADMIN AMOUNT 14,500 3,212 2,700 1,440 108 2,500 SENIOR CENTER 9006 Work-study student 1,104 A work-study student has been hired by the Senior Center to assist the Volunteer Coordinator. Funded by the contingency. 58 22,635 7,460 2,500 1 I I i i I I' I. i i I I i i i i CITY OF IOWA CITY FY89 BUDGET GENERAL FUND USES OF CONTINGENCY NUMBER DESCRIPTION ------ ----------- FLSA overtime and wage increases for temporary employees. 9186 Recreation Center roof Replacement of the northwest section of the Rec. Ctr. roof & its insulation. The roof section & insulation carry a 10 year warranty. TOTAL RECREATION PARKS 9094 Equipment Division chargebacks The budget for Equipment Division chargebacks was not high enough to fund the Equipment Division's expenditures. 9179 Moving of a building Costs of moving a garage to Napoleon Park. 9207 Temporary employee 9207 FICA on Temporary employee A temporary employee is doing the work of a Parks Division employee who is on extended sick leave. TOTAL PARKS PARKS & RECREATION ADMIN 9087 Carpet for offices The Recreation Center offices need carpeting to help keep them quiet, warm and more attractive. TOTAL PARKS & RECREATION ADMIN AMOUNT 14,500 3,212 2,700 1,440 108 2,500 SENIOR CENTER 9006 Work-study student 1,104 A work-study student has been hired by the Senior Center to assist the Volunteer Coordinator. Funded by the contingency. 58 22,635 7,460 2,500 1 i i I I' NUMBER DESCRIPTION CITY OF IOWA CITY FY89 BUDGET GENERAL FUND USES OF CONTINGENCY TOTAL SENIOR CENTER TOTAL GENERAL FUND GRAND TOTAL AMOUNT 1,104 0 0 i i i I i i I I i 1 �I II; r iI 1 i i NUMBER DESCRIPTION CITY OF IOWA CITY FY89 BUDGET GENERAL FUND USES OF CONTINGENCY TOTAL SENIOR CENTER TOTAL GENERAL FUND GRAND TOTAL AMOUNT 1,104 0 0 59 I 1 �I II; r iI 1 i i 59 I section 3. The City Council hereby reaffirms its approval -- of the Project, gives preliminary approval to the increase in the proposed amount of its Bonds from not to exceed $3,000,000 to not to exceed $5,000,000 subject to the public hearing to be conducted by this City Council pursuant to duly published notice as required by Section 419.9 of the Act and Section 147(f) of the Code. Section 4. That the Issuer has determined that it is necessary and its best interest that the Amendment to Memorandum of Agreement attached hereto as Exhibit "A" be executed for and on behalf of the Issuer. Section 5. All Resolutions and Orders or parts thereof, in conflict herewith are, to the extent of such conflict, hereby repealed, and this Resolution shall be in full force and effect Immediately upon its adoption. Adopted and a ' P approved this 30th day o! May, 1989. 1.' C of Iowa City, Iowa (Seal) I John McDonald, Mayor Attest: i Marian K. Karr, City Clerk I I I r i I i I j 9L4 . ......................... . I, Marian K. Karr, being first duly sworn do hereby depose and certify that I an the duly appointed, qualified, and acting City Clerk of the City of Iowa city, state of Iowa; that as such I have in my possession, or have access to, the complete corporate records of said City and of its City Council and officers; that I have carefully compared the transcript hereto attached with the aforesaid corporate records; and that said transcript hereto attached is a true, correct and complete copy of all the corporate records showing the action taken by the city Council of said City at a meeting open to the public on May 30, 1989, directing publication of notice of intention to increase the authorized aggregate principal amount of Industrial Development Revenue Bonds (Michael Development Project), of the City of Iowa City, Iowa, from not to exceed $3,000,000 to not to exceed $5,000,000 , scheduling a public hearing on the proposal to issue the Bonds and authorizing execution of an Amendment to Memorandum of Agreement; that said proceedings remain in full force and effect and have not been amended or rescinded in any way; that said meeting and all action thereat was duly and publicly held, with members of the public in attendance, in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the City Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the City Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the City Council and the provisions of Chapter 21, Iowa Code, and upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law. Witness my hand and the Corporate Seal of said City hereto affixed this 30th day of May, 1989. 9P A44) (Seal) Ma 'an K. Karr, City Clerk State of Iowa ) SS: County of Johnson ) Subscribed and sworn to before me this day, the date last above written. vim\ 1V*f'Q (Seal) Notary Public -7- 941 I' � Posted: 5/26/89 3:00 p.m. G. H. /;erro/gi. 9.4- a m. &11 (This Notice to be Posted) NOTICE AND CALL OF MEETING Governmental Body: The City Council of Iowa City, Iowa Date of Meeting: May 30, 1989 Time of Meeting: 7:30 p.m. Place of Meeting: Council Chambers City Hall Iowa City, Iowa PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows: 1. A Resolution Directing Publication of Notice of Intention to Increase the Authorized Aggregate Principal Amount of Industrial Development Revenue Bonds (Michael Development Project) of the City of Iowa City, Iowa, from not to Exceed $3,000,000 to not to Exceed $5,000,000, Calling a Public Hearing on the Proposal to Increase the Authorized Amount of said Bonds and Authorizing Execution of an Amendment to Memorandum of Agreement. 2. Such additional matters as are set forth on the additional _ 16 page(s) attached hereto agenda). (attach copy of This notice is given at the direction of the Mayor, pursuant to Chapter 21, Iowa Code, as amended, and the local rules of said governmental body. i na IanK. Karryle c o the City Of Iowa City, Iowa -8- EXHIBIT "A" AMENDMENT TO MEMORANDUM OF AGREEMENT THIS AMENDMENT TO MEMORANDUM OF AGREEMENT is between the City of Iowa City , IN Johnson, Iowa, party of the first part (hereinafter referred to as the "Issuer"), and Michael Development, a Minnesota General Partnership, party of the second part (hereinafter referred to as the "Borrower"). The Memorandum of Agreement entered into between the Issuer and the Borrower on November 15, 1988, pursuant to Resolution No. 88-236 of the Issuer duly adopted and approved on November 15, 1988 is hereby amended and supplemented as follows: 1. The amount of the authorized aggregate principal amount of the Bonds to be issued is increased to $5,000,000 in all places where reference is made to the principal amount of the bonds. IN WITNESS WHEREOF the parties hereto have entered into this Amendment to Memorandum of Agreement by their officers thereunto duly authorized as of the 30th day of May, 1989. Cit of Iowa City, Iowa (Seal of City) John McDonald, Mayor Attest: -e 7e4d Marian K. Karr, City Clerk Michael Development (NO SEAL) Michael Swenson, general partner -9- i I 1 4 84.68 IOWA CITY CODE Secs. 34.584.68. Reserved. i ARTICLE Ill. WEED CONTROL* Sec. 34-69. Shorttitle. This article shall be known as and may be cited as the Weed Ordinance of the City of Iowa City, Iowa. (Ord. No. 78-2916, § 2, 8.22-78) 1 i See. 34.70. Definitions. i For the purpose of this article the following terms, phrases, j words and their derivations shall have the meanings given herein. The word "shall" is mandatory, (a) City: The City of Iowa City. I' (b) City manager: Manager of the City of Iowa City or his/ her designate. (c) Weed official. Person designated by the city manager to enforce the Weed Ordinance. (d) Parking: That part of the street, avenue, or highway in the city not covered by sidewalk and lying between the lot line and the curb line; on unpaved streets, that part of the i 1. street, avenue or highway lying between the lot lines and that j portion of the street usually traveled by vehicular traffic. (e) Right-of-way: The entire width of a platted street or alley In use or undeveloped. (f) Ground cover: Plants with the growth and root capacity to cover and stabilize an area of soil and to prevent erosion 613ditur's nota—Ord. No. 78.2916, 4 11, enacted Aug. 22, 1878, repeated Ord. No. 74-2728, ¢4 2-9, enacted May 28, 1974, from which Art. III, Diva, 1 and 2, was derived. Sections 2-9 of Ord. No. 78.2918 contained provisions which the editors have codified as a new Art. 111, 4S 84.89- 84.76. Formerly Art. III pertained to turf control as well as weed control Supp. No. 1 2366 I j I I I, 9#1 f i I u i I 4 84.68 IOWA CITY CODE Secs. 34.584.68. Reserved. i ARTICLE Ill. WEED CONTROL* Sec. 34-69. Shorttitle. This article shall be known as and may be cited as the Weed Ordinance of the City of Iowa City, Iowa. (Ord. No. 78-2916, § 2, 8.22-78) 1 i See. 34.70. Definitions. i For the purpose of this article the following terms, phrases, j words and their derivations shall have the meanings given herein. The word "shall" is mandatory, (a) City: The City of Iowa City. I' (b) City manager: Manager of the City of Iowa City or his/ her designate. (c) Weed official. Person designated by the city manager to enforce the Weed Ordinance. (d) Parking: That part of the street, avenue, or highway in the city not covered by sidewalk and lying between the lot line and the curb line; on unpaved streets, that part of the i 1. street, avenue or highway lying between the lot lines and that j portion of the street usually traveled by vehicular traffic. (e) Right-of-way: The entire width of a platted street or alley In use or undeveloped. (f) Ground cover: Plants with the growth and root capacity to cover and stabilize an area of soil and to prevent erosion 613ditur's nota—Ord. No. 78.2916, 4 11, enacted Aug. 22, 1878, repeated Ord. No. 74-2728, ¢4 2-9, enacted May 28, 1974, from which Art. III, Diva, 1 and 2, was derived. Sections 2-9 of Ord. No. 78.2918 contained provisions which the editors have codified as a new Art. 111, 4S 84.89- 84.76. Formerly Art. III pertained to turf control as well as weed control Supp. No. 1 2366 I j I I I, 9#1 f VEGETATION 4 84.71 (g) Soil erosion control: A method of planting and culti- vation, or lack of same, designed to retain soil and to prevent soil movement caused by natural or man-made causes. (h) Natural area: An area allowed to retain native plant material in a natural prairie state. (i) Weeds: Weeds as used in this chapter shall mean any plants growing uncultivated and out of context with the surrounding plant life with a height of eighteen (18) inches or more or when such plant has a seed head forming or formed. (j) Noxious weeds: Primary and secondary classes of weeds as defined by the Code of Iowa, and all additions to this list as so declared by the secretary of agriculture, State of Iowa. (k) Unmowed or untended area: An area allowed to grow without care and supervision, where weeds and grasses are more than the allowed height. (1) Developed lot or area. An improved or commercial lot. (m) Undeveloped lot or area. An unimproved lot or area. (n) Fire marshal: The city fire marshal or his/her repre- sentative. (o) Conservation area: An area that is planted with ground cover plants of a size and texture compatible with the environ- ment and maintained accordingly. (p) Chemical control: The application of a herbicide (weed killer) in strict accordance with the directions on the product and the regulations of the Code of Iowa, Chapter 206 (the Pesticide Act), and all additions thereto may be adopted. (q) Enforcement period: The period between the fifteenth of June and the fifteenth of October. (Ord. No. 78-2916, A 8, 8.22-78) Sec. 84.71. Authority for enforcement of article. The city manager or person designated by him/her shall be responsible for the enforcement of the Weed Ordinance Supp No.1 2567 JL ': i I I 1 4 84-71 IOWA CITY CODE and shall have all the necessary authority to carry out the enforcement of the Weed Ordinance. Said designee shall be known as the weed official. (Ord. No. 78-2916, ¢ 4, 8.22-78) Sec. 34.72. Interference with weed official. No persons shall interfere with the weed official or any appointed assistant while engaged in the enforcement of this article. (Ord. No. 78-2916, ¢ 6, 8-22-78) Sea 34-73. Nuisances. Except as provided elsewhere in the chapter, the following provisions shall apply: (a) Each owner and each person in the possession or control of any land shall cut or otherwise destroy, In whatever manner prescribed by the weed official, all noxious weeds thereon and shall keep said lands fres of such growth. (b) Each owner and each person in possession or control of any developed or undeveloped lot shall be responsible to keep said lot along with the parking adjacent there- to, alleys, public ways or areas up to the center line of said ways free of any weeds and to keep grasses on said land mowed so that said grass is less than eighteen (18) inches in height. (c) Each owner and each person in the possession or control of any lands shall not allow any plant growth of any sort to remain in such a manner as to render the streets, alleys or public ways adjoining said land unsafe for public travel or in any manner so as to impede pedes- trians or vehicular traffic upon any public place or way. (d) Where waterways or watercourses are found upon any developed or undeveloped lot, the owner or person in possession or control shall keep the flat or level part of the bank of said waterway free of any weeds and grasses more than eighteen (18) inches in height. Supp. No. 1 2368 i i` i1 i Ii I' I VEGETATION 4 34.74 Should such waterways or watercourses be found within the right-of-way of a street or alley, the adjacent prop- erty owner or person in possession or control shall be responsible to keep the flat or accessible portion of the creek bank free of any weeds and the grasses more than eighteen (18) inches in height. (e) No owner or person in possession or control of any developed or undeveloped lot shall allow plant growth or the accumulation of plant materials on such lot to remain in such a state so as to constitute a fire hazard. In no instance shall cut plant material accumulations he located within one hundred fifty (160) feet of a build- ing, structure, recreation area (not including the width of any intervening street) or within one hundred twenty-five (126) feet of a street right-of-way. (Ord. No. 78.2916, Q 6, 8.22-78) See. 34.74. Natural arm. (a) Designation. The weed official, upon application of the owner or person in possession or control of any lot, may desig- nate such lot or portion thereof or any adjacent undeveloped public way as a natural or conservation area. Prior to desig- nating such area, the weed official shall consider the following factors: Grade or incline of said tract, the difficulty to control or maintain such tract, whether said tract is being maintained as either a soil erosion control area or a conservation area. Any person affected by the designation or lack thereof may appeal said determination to the city manager pursuant.to the procedures as set forth in the Administrative Procedures Ordinance (Ordinance No. 77-2861). (Chapter 2, Article IR of this Code.] (b) Natural or conservation areas. Natural or conservation areas need not be mowed and shall be left in their natural state, except that all noxious weeds shall be removed or controlled. (c) Public ways. Sidewalks or other public ways that lie adjacent to or extend through a natural or conservation area 8upp. No. 13 2369 9�r I 1 84.74 IOWA CITY CODE must be open and free from any obstructions to Pedestrians or vehicular traffic. (Ord. No. 78.2916, § 7, 8-22-78; Ord. No. 82.3061, § 2,4.27-82) Sec. 34-75. Enforcement period; notice of violation. During the period between the fifteenth of June and the fifteenth of October it shell be the duty of the weed official to inspect all areas Of complaint and notify the last known owner or person in posses. sion [or control) of the area of violation of this article. Said notice said shallnoticailing of e as a period of time to be bcertified mail and l eliminate said vio atio ays afr ID. Return receipt with signature is not required for said notice. Upon failure of the owner or person in possession or control to act within the pre. scribed time Period, the city may perform the required action and assess costs against the property for collection in the same manner as a property tax. In the event that this action is taken, the weed Official may obtain competitive bids to have the required action performed. If no bids are thus obtained, the city may have city Personnel perform the required action at rates which shall be estab- lished by resolution of the city council from time to time, which rates shall constitute costs to be assessed against the property as Provided herein. In addition to the foregoing remedy and other remedies allowed by law, the weed official may file misdemeanor charges against such individuals. (Ord. No. 2916, § 8,8-22-78; Ord. No. 82.3061, § 3,4.27-82) Sec. 34.76: Emergency control measures. Notwithstanding any other provisions of this article, when- ever in the judgment of the weed official or the fire marshal an emergency exists creating a health, safety or fire hazard which may require weed or grass control without prior notice, control measures shall be taken and costs assessed against the Property for collection in the same manner as property fax However, Prior to such assessment, the city shall give the Property owner notice by certified mail and an opportunity for a hearing before the city council. (Ord. No. 78-2916, § 9, 8-22-78) SuPP, No. 13 2870 (The next page to 24101 CITY COUNCIL AGENDA 11W GW _.._ CITY OF IOWA CITY May 15, 1989 Mr. Bob Burns, Chair County Board of Supervisors P.O. Box 1350 Iowa City, Iowa 52244 Dear Bob: In follow-up to our recent conversations as well as referencing my recent letter concerning the Issues associated with the Nursery Lane condemnation procedure, hopefully the following will clarify the City's position. After our discussions I understand and appreciate your interests and hopefully we are all now better advised as to our respective concerns. The language utilized in my recent letter mentions that Nursery Lane would In effect become a "secondary" access for the City park. Clearly, a better choice of words would be that this road would serve as an "emergency" access for the proposed park. At no time was there an intention that this road would serve the sewage treatment plant and/or the equipment that moves to and from the plant site, after it is operational. It is our thinking that due to the fact a major public Investment Is to be made, that Is the sewer plant outfall line, would be constructed under the road right-of-way of Nursery Lane, an improved road surface and clear title to the road is desirable to officially affix responsibility for future maintenance. There is also some question as to ownership and therefore this matter is probably best lett to the courts to resolve. The road will also serve our local public safety officials in that it would provide emergency access to and from the park. Emergency access, in my Judgment, establishes a route whereby under extreme circumstances traffic could be re-routed from the park site out of and onto other roadways. In order to assure that the roadway is only for such purposes, the City would be more than happy to Install some type of barrier on the park property so as not to obstruct the normal comings and goings of the two property owners. The barrier would simply discourage the access from the south to the park site. As identified in the Zoning Agreement and all plans being prepared concerning the construction of the park, the major access will be to the north near Sycamore. 110 EAST WASHINGTON STREET • IOWA CITT, IOWA S1110 • (511) 1S14000 • FAX (511)151.1005 9�9 J 11W GW _.._ CITY OF IOWA CITY May 15, 1989 Mr. Bob Burns, Chair County Board of Supervisors P.O. Box 1350 Iowa City, Iowa 52244 Dear Bob: In follow-up to our recent conversations as well as referencing my recent letter concerning the Issues associated with the Nursery Lane condemnation procedure, hopefully the following will clarify the City's position. After our discussions I understand and appreciate your interests and hopefully we are all now better advised as to our respective concerns. The language utilized in my recent letter mentions that Nursery Lane would In effect become a "secondary" access for the City park. Clearly, a better choice of words would be that this road would serve as an "emergency" access for the proposed park. At no time was there an intention that this road would serve the sewage treatment plant and/or the equipment that moves to and from the plant site, after it is operational. It is our thinking that due to the fact a major public Investment Is to be made, that Is the sewer plant outfall line, would be constructed under the road right-of-way of Nursery Lane, an improved road surface and clear title to the road is desirable to officially affix responsibility for future maintenance. There is also some question as to ownership and therefore this matter is probably best lett to the courts to resolve. The road will also serve our local public safety officials in that it would provide emergency access to and from the park. Emergency access, in my Judgment, establishes a route whereby under extreme circumstances traffic could be re-routed from the park site out of and onto other roadways. In order to assure that the roadway is only for such purposes, the City would be more than happy to Install some type of barrier on the park property so as not to obstruct the normal comings and goings of the two property owners. The barrier would simply discourage the access from the south to the park site. As identified in the Zoning Agreement and all plans being prepared concerning the construction of the park, the major access will be to the north near Sycamore. 110 EAST WASHINGTON STREET • IOWA CITT, IOWA S1110 • (511) 1S14000 • FAX (511)151.1005 9�9 Mr. Bob Burns, Chair Board of Supervisors May 15, 1989 Page 2 Hopefully this letter will provide you an understanding of our needs as well as our sincere Interest in fulfilling not only spirit but the Intent of the Zoning Agreement. With the construction of the sewer outfall, our interest in protecting the public investment over the long term, as well as to provide a park setting for all area residents to enjoy safely and securely, it was our desire to pursue the fee title position with respect to Nursery Lane. I think it should now be clear that It was never an Intent nor would it involve any obstruction of the normal traffic flow to the two Property owners located along what is called Nursery Lane. If you have any additional questions or concerns, I would be happy to address those matters to you and other members of the Board. Sincerely yours, John McDonald Mayor tpi-2 1 1 1 j Mr. Bob Burns, Chair Board of Supervisors May 15, 1989 Page 2 Hopefully this letter will provide you an understanding of our needs as well as our sincere Interest in fulfilling not only spirit but the Intent of the Zoning Agreement. With the construction of the sewer outfall, our interest in protecting the public investment over the long term, as well as to provide a park setting for all area residents to enjoy safely and securely, it was our desire to pursue the fee title position with respect to Nursery Lane. I think it should now be clear that It was never an Intent nor would it involve any obstruction of the normal traffic flow to the two Property owners located along what is called Nursery Lane. If you have any additional questions or concerns, I would be happy to address those matters to you and other members of the Board. Sincerely yours, John McDonald Mayor tpi-2 May 19, 1989 The Honorable Terry Branstad Governor State Capitol Des Moines, Iowa 50319 Dear Governor Branstad: CITY OF IOWA CITY In my letter of February 9, 1989, I attempted to outline our concerns with respect to what I believe to be the serious administrative inequities in the operations of the State Government. While this is not a complaint directed at the Attorney General and/or his responsibilities, the circumstances outlined in my letter of February 9 continue to grow more and more troubling, not only as we attempt to fulfill the responsibilities of our local government, but also I �r grow concerned over the public perception of the State Government appearing to treat a local government in what I believe to be a less than equitable fashion. Recently, the Iowa City City Council approved a consulting services study to provide information and expert testimony to, in effect, defend ourselves against a lawsuit filed by the Attorney General on behalf of the University of Iowa, challenging the sewer rate structure developed and implemented by the City Council. This rate structure was developed after significant community involvement, including the University, and was necessary to fulfill state mandates from the Department of Natural Resources with respect to upgrading our sewage treatment systems. Public funds were also used, to the best of my knowledge, by the University to finance a rate study and now serves as the basis of their challenge of our locally implemented sewer rate structure. The Attorney General's office, on behalf of the University, now desires to vigorously pursue this litigation and the City finds itself in a position, to properly defend this lawsuit, to have a rate study and expert testimony to substantiate our position. It can be expected that the cost of this study, even prior to appearing in court, could cost Iowa City taxpayers close to $50,000. I am unaware of the cost and the other related expenses incurred by the University to substantiate their position. As you will note from my February 9 letter, it would appear that local governments, particularly those that have large state institutions, find themselves in a position of being unable to pursue their legal mandates and provide public services, many of which fulfill mandates of the State Government, and yet state agencies challenge the means of financing those programs for which they directly benefit. 110 EAST WASHINGTON STREET 9 IOWA CITY. IOWA 61160 S (31 9) 1164000 9 FAX (SIS) 116.1009 9so Governor Terry Branstad May 19, 1989 Page 2 Again I would ask if there are any efforts that you or your representatives can undertake ces of the statebeiing ut lized thfulfill eDNR mandates r. The uon msa local governmences of the ntland al rthen those same legal forces being utilized to challenge the very cost of those mandated - services is, in my judgment, serious administrative inequity. We appealed this matter, some time ago, to the State's Environmental Protection Commission, and unfortunately were advised that it would be inappropriate for them to respond in that it was not within their jurisdiction. With all due respect to the Comnission and I appreciate their obligations to fulfill the policy role for the State Department of Natural Resources, if we did not fulfill their mandates the same legal forces would be at work to cause us to do so. Thank you again for any consideration. Sincerely yours, S ephen( Atki s City Manager bj/pc2 E .? E ?; cc: City Council City Attorney Director of Public Works L t. I yw«.;.....................�_.__ i I -7 4- I R E C 71989 IOWA CITY/ JOHNSON COUNTY SENIOR CITIZENS CENTER i City of Iowa City M E M O R A N D U M Ld"CGuG� ' , T0: Residents of Giblin Drive FROM: Mindy Grte!ri--tanp Project ManagerRE: Benton Streefor Sewer Project DATE: May 16, 1989 j We wanted to up -date you on the street construction. Installation of the sanitary sewer and concrete pavement is expected to begin tomorrow, May 17. They will start at the north end of Giblin Drive and work south to Benton Street. This a cha plan. nge from the original Will you please keep in touch with Tschiggfrie Excavatinq for daily _ driveway access. It's hoped that the construction activities in front of your house will be completed by June 23 but this can't be guaranteed. On -street parking will be provided along Orchard Street, alonq ! Benton Street near the west end of the project and on Hudson Street. Some people are parking on Douglas. Please use the f location which is most convenient for you. Police, fire and ambulance services have been advised and are I� IIprepared for emergency access if necessary. A special crew will provide curbside garbage pick-up on Mondays. The Post Office has ' ,stated that mail delivery will not be affected. If you have questions on any phase of the project please call me I� at 356-5139 between the hours of 8:00 a.m. and noon; or I can also ! be reached at home at 337-3874 during the hours of 6:00 a.m. and f 9:00 P.M. This memo was hand carried 5/16/89 to all residents of Giblin Drive F IN RECE 1'. .399 G R O U P May 17, 1969 Dear conference Participant: Enclosed is a report bf the conference on economic development, "THE NEXT FIVE YEARS", which you attended on April 27. We think you will find it interesting to see what transpired at each of the concurrent sessions. Even though you were not able to attend all of the sessions, the report should fill you in. Should you have any comments to share with us after reading the report, don't hesitate to call either Ray Huston or me. We will be happy to listen! We at ICAD were very pleased that so many area residents were interested enough to participate in the conference. When nearly 100 people take a weekday afternoon to learn about and discuss what is happening in economic development in their community, that is a healthy sign! Siiy.ncc''ere�ly,, Pate" n Director of Project Development I i IOWA CITY AREA DEVELOPMENT GROUP, INC. 325 E. Washington, Suite 100, P.O. Box 2567, Iowa City, IA 52244 319/354.3939 9s3 1 I; F i RECE 1'. .399 G R O U P May 17, 1969 Dear conference Participant: Enclosed is a report bf the conference on economic development, "THE NEXT FIVE YEARS", which you attended on April 27. We think you will find it interesting to see what transpired at each of the concurrent sessions. Even though you were not able to attend all of the sessions, the report should fill you in. Should you have any comments to share with us after reading the report, don't hesitate to call either Ray Huston or me. We will be happy to listen! We at ICAD were very pleased that so many area residents were interested enough to participate in the conference. When nearly 100 people take a weekday afternoon to learn about and discuss what is happening in economic development in their community, that is a healthy sign! Siiy.ncc''ere�ly,, Pate" n Director of Project Development I i IOWA CITY AREA DEVELOPMENT GROUP, INC. 325 E. Washington, Suite 100, P.O. Box 2567, Iowa City, IA 52244 319/354.3939 9s3 A REPORT ON "TBE NEXT FIVE YEARS" A CONFERENCE ON ECONOMIC DEVELOPMENT When a conference on economic development was first discus- sed, qt support purpose was 1) to bring into the economic devel- opmesystem more people, with greater diversity and intensity of support; and 2) to arrive at a community -wide consensus on economic development need and direction. As the idea evolved, also identified as a goal was understanding by conference participants of economic development Processes and activities. policies, While it sdifficult evaluations andcommentsreceived sitethese canbe concl,based upon the uded conference was.a success. A broader variety of individuals - beyond the traditional business and industry supporters -- was invited and attended the conference. A certain degree of consen- sus was achieved. Those who attended were exposed to a wide selection of facts, figures,•pOlicies and history about economic development. And, they expressed positive feelings and support toward economic development efforts in the area and toward the Iowa City Area Development, Group (ICAD) in particular. SUMMARY The sessions on the five top that took placeics differed in the degree of hard information provided and the amount of directed discussion . The University research and development session Provided a great deal of information about the University, its the relationship with the community, and specific facts on funding, market splace.earch PaThe internationalismtechnology sessioncan ealson resent to the facts about what is going on globally, and in particulareinhAsia and Japan. This session also elicited opinions about the direction ICAD is going in developing foreign relationships. The other three sessions focused on identifying: issues of concern ofhousing aand mof a labormforce; whether�orenotoICADiis-on tental ocourse in its economic development efforts; how to further implement our efforts, is. increased use Of volunteers or more staff; and the need for strong communication to and from the larger community. OVERVIEW The conference began with ICAD President Ray Muston provid- ing background about the Iowa City Area Development Group's beginnings, including a historical snapshot of 1983-84 when the organization began, and ICAD's goals as identified in 1985: o Rural community participation o Staff to support information systems, materials o Local participation in state tax abatement incentives o Identification of land sites and available buildings o Promotion of University strengths o Funding to support a five-year program plan o Analysis of competitive strengths o Development of promotional materials o Existing industry promotion and development Objectives from that period included identification and contact of 400 targeted prospects resulting in 20 site visits; location of five new industries here; creation of 200 new industrial jobs; development of a program to strengthen existing industry; and, implementation of an ongoing research program. I. OUR INDUSTRIAL HASE Probably the most "popular" in terms of numbers participa- ting, this session was designed to identify potential problem areas. For instance, when companies consider where to locate, what do they look for and where might we come up short? Some answers: lack of adequate labor•force; lack of available minority employees; unavailability and/or high cost of housing; a negative image of Iowa. Employmant. The area's low unemployment rate and the disadvan- tage it causes when trying to attract industry was discussed. Also the misperception the rate gives because of how it is arrived at -- people not counted in determining the unemployment rate, the underemployed, how employers hire away from other employers. The feeling was that there really was a labor force IF employers were creative: four-day weeks, flex time, etc. Concern was expressed over difficulty in finding minority employees and in attracting managerial employees. The image problem enters the picture here, as potential managers perceive Iowa negatively. However, if an employer can get the prospect to visit, that image is overcome. Some solutions might include recruitment of local graduates, of employees from inner cities, and of minority U of I graduates; bringing people who have left Iowa back home; and making use of Job Service. More attention should also be paid to and greater assistance provided to exist- ing industries. 8ouming. The groups concluded that a shortage of adequate hous- ing is developing in the area. Costs are high in Iowa City; rural communities might offer an alternative. Intersting quote from the session: "We aren't as good as we say we are and we are better than we think we are." Presenters for the industrial base session were Marty Kelly and Clayton Ringgenberg; recorder/reporter was Verne Nelson. II. UNIVERSITY RESEARCH AND DEVELOPMENT This session was presented by D.C. Spriestersbach, Bruce Wheaton and Jerry Burrows; Bob Quick served as recorder/ reporter. The importance of the University and the business community understanding each other was stressed. o The University's constituency is the entire state, not just the Iowa City area. The U of I is ready to help everyone across i the state; Iowa City, however, has the geographical advantage. o There is no reason for businesses to relate to a university unless its faculty is involved in "state-of-the-art" research. It is important that the U of I stay on the cutting edge of research and development and attract and keep top-notch faculty. o The University is funded to teach and do research, it is not funded to do development. While research leads to development, there is a big gap between them. The University of Iowa is committed to assist and expedite movement/transfer from research to development of ideas/concepts. li i The Technology Innovation Center (TIC) is the University's business incubator located on the Oakdale Campus. With 13 companies in residence, the four -and -one-half year old incubator fundedis to evaluate the isuccess morofailure oofethe TIC s. 1program, e it is tto dateoo earlyfirms in the TIC have attracted over $7 million in investment capital -- a good sign. TIC is also attracting international interest. Phase one of the Oakdale Research Park is being developed on40 I) multi -es tenant h of the uildinof tenantbuildings; expectationsfor coccupancy aisolatex1989. I Also discussed was the office of technology liaison, within IL, the University of Iowa Research Foundation, and how it firms disclose an invention and patent. helps III. OUR RURAL PARTNERS I In two sessions presided over by Ann Doyle and Mary Kae Mitchell, participants -- many from our rural communities -- focused on the advantages to regional economic development. Discussed were the advantages of rural communities working together to accomplish a common goal, recognizing that economic improvement anywhere in the area has a favorable impact on the entire area. Representatives of smaller communities agreed to the advantages of geographical proximity to Iowa City. And, they were heartened that a large percentage of employees working in Iowa City are residents of the area's rural communities. i 9s3 1. 1. The emerging problems of housing (for some communities) and labor were also identified in the rural discussions. Other issues addressed included: 1) the smaller communities need for added employment opportunities; 2) the need for each community and its economic development group to set goals and to guide and direct the community in its development efforts; 3) the need for efforts to retain and encourage existing business and industry as well as to attract new ones; and 4) concern about the financial needs of ICAD and the definition of boundaries for the group. It was generally agreed that developing relationships with other communities to share experiences was an advantage afforded by ICAD. Stan Barber was recorder/reporter for the sessions. IV. INTMWATIONUISH A perspective of the current foreign investment picture was presented including trade deficits, importing and exporting, and midwest location of direct overseas investment in the United States. Then focus was directed toward the Pacific Rim and investment opportunities. Oluf Davidsen, one of the presenters, explained that Japanese interest in America is sincere, seeking opportunities to work with us rather than to take over the U.S. He noted that ICAD's strategy in pursuing Japanese economic development opportunities is based on current economic realities, with the objective of investment as well as export of area products. He stressed the "three Fs" that are necessary to successfully work with the Japanese: Formality, Facts and Figures, and Friendship. Group discussion raised the issue of trust of the Japanese,. ie. WHY do they want to invest here? The need for greater foreign exchange and for better understanding of Japanese culture also was discussed. Bruce Wheaton highlighted the University of Iowa's role in foreign activities: its commitment to Asian studies; benefits of faculty/student exchange agreements (bring in business partners to look around); American universities' technology "opens ::e doors in Japan" (especially biotechnology and laser research). Wheaton also expressed his view that we need to establish the first American university "Center for Japanese Development". In addition to group discussion, a questionnaire on interna- tionalism was filled out by participants. Generally they concluded that, in the future, ICAD's efforts in international economic development should continue at the present level and its approach should remain essentially as it is. Some persons commented upon extending international efforts toward Europe and China. And several presented suggestions for greater community involvement in the international arena. Renee' Jedlicka was recorder/reporter for the internationalism session. 9s3 1 V. PUBLIC/PRIVATE PARTNERSHIP This session provided an overview of the relationship between all of the partners involved in economic development. The history of the development of our economic development group was discussed as well as the present working relationships between ICAD's public partners (the U of I, rural and urban cities, and the county) and private partners (individuals, the .Chamber of Commerce). It was felt that the relationships between the partners is currently very good. Explanation was also given of the other economic development players -- the Iowa DED, Kirkwood, satellite centers, other cities, councils of governments, Iowa DOT -- and how ICAD interacts with them. The charge to participants in this session was to assess where we are in economic development and to answer where we want to go. Focused on were the direction for ICAD, how to implement economic development efforts and the role of volunteers. The consensus was that we are at a crossroads and if we decide to move forward in the current mode, either more funding and staff is needed, or an increase in volunteer effort is necessary. Patt Cain and Harry Wolf were the presenters and discussion leaders of the public/private partnership session; Tom Werderitsch was recorder/reporter. WRAP UP Steve Atkins chaired the wrap-up session. Stating that the ICAD Board of Directors would be reviewing the input of the community, Atkins pointed out 1) that the issues of potential shortages of housing and labor had been identified; and, 2) that there were operational matters to be addressed in regard to economic development direction, activities and implementation, is. staffing, volunteerism, funding. Atkins said that he perceived "a general sense of satisfac- tion" in the direction of economic development in the Iowa City area and of ICAD's activities. Absent information to the con- trary, he indicated the Board would proceed on that assumption. EVALUATIONS Conference evaluations were filled out by over one-third of the participants. Results of these indicate 36 of the 37 respondents rated the overall conference either excellent or good. A strong majority found the interaction and/or networking with others the most valuable part of the day. A total of 133 participated in either the conference and/or the annual banquet: 99 attended the conference, 97 came to dinner. "THE NEXT FIVE YEARS-- A EARS"A CONFERENCE ON ECONOMIC DEVELOPMENT EVALUATION 1. My overall reaction to the conference is: EXCELLENT GOOD FAIR POOR 10 26 1 2. One goal of the conference was to broaden knowledge and support of economic development activity in the greater Iowa City area. Was this goal accomplished? YES = 28 Partly = 4 3. What was the most valuable part of the conference to you? Iteraction/networking = 23 Information = 4 Opportunity : 3 Understanding ICAD = 3 4. .PLEASE RATE THE TWO SESSIONS YOU ATTENDED AS TO CONTENT AND PRESENTATION. Circle Ex for excellent, G for good, F for fair, or P for poor. Session CONTENT PRESENTATION it Industrial Base Ex G F P Ex G F P 5 9 4 Y2 University R & D Ex G F 4 7 2 i3 Rural Partners Ex G F 2 8 1 #4 Internationalism Ex G F 5 10 1 #5 Public/Private Ex G F 4 3 1 5. Other comments you wish to make... Good idea Impressed by variety of participants Thanks Continue on annual basis Time well spent Indus. base needed more focus Good leaders (rural) Univ. R&D needed more participation Concept and sessions good idea Presentations too long Not enough discussion time Whole effort very impressive 6 2 4 2 P Ex G F P 2 6 1 1 P Ex G F P 3 2 2 P Ex G F P 2 8 3 P Ex G F P 5 2 1 t 1 9s3 �I i7 li II �I �f R E C L IMAY l r i989 James E. Scheib +115 Friendship Street Iowa City, IA 52245 NAay 13, 1989 L V testi' i i1 LGLwy Dear Mr. yowler, i appreciated talking with you at your home today about the mater ma:6 .nUua:a at the post office this morning. I would like to recount it for the record. 1 belie = that appropriate behavior on the part of city employees is an impor•.ant pubic relations issue and dzeply influences people's perceptions of our community. I pulled into a space in front of the post office and noticed a meter maid waik:ns toward my meter. I picked up the envelope I was to mail from the seat beside me, got out of the car, and walked to the meter with my wallet in my !-rnd 1 j read the meter to see that it was expired and that Saturday was a day tr.a: required money so 1 put a coin in the meter. The meter maid was ri3`i, there, but said nothing as she punched something into her box. I did not pay much attention or say anything because there was no reason to do so. To my amazement I found a ticket on the car when 1 returned from the post office. I saw her in the next block and rushed over to return the ticket to her. 1 i told her that she saw me pull in, get out, and pay the meter. i asked her to turn in the ticket because I did not have time to waste dealing with a ticket that should not have been issued. I handed her the ticket. She said I could appeal it, let the ticket drop to the street, and drove off. I returned to the post office and talked to a police officer about the situation and he was polite and helpful even though the police are not directly involved in meter ticketing, i returned to the next block and found the ticket that the meter maid had dropped the street so that I would have the data on it for the future. I work daily in Cedar Rapids and do not have time to come to Iowa City in the middle of the day to deal with these kind of matters, but now that I am forced to spend time on this incident, I want you to know that I would be happy to meet with you and the meter maid, city council members, or any appropriate city officials to remedy this situation, and I don't mean my ticket. 1 mean the outlook and operating procedure that this meter maid has concerning her job. If there were ever a question about being "over zealous" in the performance of this job, i I'm sure that my experience will prove that this person has pressed the point to. the extreme. ticketFollowing is the AAO 163417 5/13/8911 2information: meter 23.278(A) meter CL2B officer 264 Thank you very much. Please let me know what more I can do to help remedy this Situation. Sincerely ,/cc City Council 9s� I ` i May 11, 1989 Vernon Hill. s Rey" 0 E. Search to be. launched for- new police chief Winkelhake to resign after 2 years as chief i By Mill Ascaralll to Wdnr The VlUage of Vernon Hills is looking for a new police chief. ' -alph WWeelhake. chief of police since Jure A 1967, is leaving In order to accept tho top job in the Iowa City, Iowa Pollee Department. Wtnkeihake's resigrollon Is oflkiaUy effective lure 28 Ihough he'll leave Jure 11 to take advantage of a two-week ' yacalion due him. I '. HIs Drst day of wort N Iowa Clty,,a. uNversily town of about Sp,000 residents,. .. will be June 12 , `,i;•C; WKNKELHAKE INFORMED 'TRUSTEES of his decision during On eA' : tz ; 'it,i%T'- Tursday's'vvUU1Osae hand mxtlag.'In an Zer i' .hitt olficial o�resignotion, he sated he deckled to a cccof the paslllon because of use cy the ssttractlan o1 B N a ` town as ' apposed to= Chicago. Rao Wi111111111yro . 1 simply couldn't tum II down, either •• professionally or In terms of my family;' March 1997 following his arrest four he an Interview following Ilne beforeIn beforeon drunk driving charges. ness� Sim Pleaded, guilty to rhe Winkelhake, a Schaumburg native, ' charges in ON accident, which Injured a said he became familiar with Iowa Clly Wof80• after his son, who will be entering his During his lenune as chief. Winkel. sophomore year at the University of hake worked to upgrade the police Iowa ills fail, decided to attend schooldepartment's onmgtler system and to there. In 0 data lermhWs in all pollee cam 'There's nothing here that I am He'leaves at a time when the village is WOW about,' he added. plaro to build a new polite WINKELNAKE CAME TD Vemon Hills from the Palatine Police Deport- sukin Vernon Hills Mayor Barbara Wil. moot, where be had served for 20 years. Winkelhake replaced former hams, who read WWrellake's truer out. loud after an executive session to discuss police the natter, said the resignation was a Dally&a aid Wednesday, May 10, 1989" Police chief resigns for job in Iowa City BYJumP.Bo>s>m WI1WmsancomnMWlnW- Valsorawawawrlfw hake's redpatiee'blUlStates,"Winkelhakeaid.ALson tpet"alta lie greatre recently completed his first year Vernon am Pol4a t]lef Ralph m closed se bevf bait 7S min• or g_at tie mlvesalty. J. Wlnkelhake rakoed TLssdaIF atee, Inw. we wish you WdL _ twan fiat difference be• sad Vernoo �mraaty,fursbecome eci4fNpolke paTimLtyaa."WIULmsssld. BIWJustbyvirbeoftheudvaaw- Winkeihaki's' tlso wW . "It Is with mLed emotions fiat I ty being there;' he saki take effort Jam t1. VjWO Peed. Under my MdpesUM- Wlokey WiskeJkake said he kid Iaschen addV PUBarbara J.WW4mskdr°ct• hake wrote in aTheI sow at ciie!'sfaliffkL"cliea. of theJuboffer threewakeago cher too beds s inRAW fo a M an advancerojent in My caob ,eff ea a d the ooatrnce ra the Jub placement who wW become the PI'olmionpoHoe adminUtreta Wkkeliake began hb Sint as village's third pollee chief k the a well a aft ifferent UfstyIa chief k Vernon Hills oro June is_ r Let four win whlrh. elrll.e��..��_.._.. wa."7LeK,00w� ee7•lows t�eae reams k i i 1 i drnpkandrivingaccidentInDe, ember of lose. p i I . k 55,000 people, 89,000 (of which are) students. They have the I i 7hmtee Akhard P, Caeha kid Richard "Coad luck to yon." Dally&a aid Wednesday, May 10, 1989" Police chief resigns for job in Iowa City BYJumP.Bo>s>m WI1WmsancomnMWlnW- Valsorawawawrlfw hake's redpatiee'blUlStates,"Winkelhakeaid.ALson tpet"alta lie greatre recently completed his first year Vernon am Pol4a t]lef Ralph m closed se bevf bait 7S min• or g_at tie mlvesalty. J. Wlnkelhake rakoed TLssdaIF atee, Inw. we wish you WdL _ twan fiat difference be• sad Vernoo �mraaty,fursbecome eci4fNpolke paTimLtyaa."WIULmsssld. BIWJustbyvirbeoftheudvaaw- Winkeihaki's' tlso wW . "It Is with mLed emotions fiat I ty being there;' he saki take effort Jam t1. VjWO Peed. Under my MdpesUM- Wlokey WiskeJkake said he kid Iaschen addV PUBarbara J.WW4mskdr°ct• hake wrote in aTheI sow at ciie!'sfaliffkL"cliea. of theJuboffer threewakeago cher too beds s inRAW fo a M an advancerojent in My caob ,eff ea a d the ooatrnce ra the Jub placement who wW become the PI'olmionpoHoe adminUtreta Wkkeliake began hb Sint as village's third pollee chief k the a well a aft ifferent UfstyIa chief k Vernon Hills oro June is_ r Let four win whlrh. elrll.e��..��_.._.. wa."7LeK,00w� ee7•lows t�eae reams k City is 'thebum ofthe University of Iowa with so 000 drnpkandrivingaccidentInDe, ember of lose. leave Vernon Allis. (BaQtie op- P qty wee too great ear me k k 55,000 people, 89,000 (of which are) students. They have the "Iowa City's pin L oar lea," lary est leeching hasp) W in the United 7hmtee Akhard P, Caeha kid Richard "Coad luck to yon." 9.� Iowa City Federation of Labor, AFL-CIO P.O. Box 2238 a Iowa City, Iowa 52244 An injury to out Is an injury to all. j i 19 May 1989 j j City Council ofjects to the tenor of some of the City Councilmens caustic reactions to Councilwoman Karen Kubby's comments concerning Walmart's feelings towards union labor. Organized labor, like Councilwoman Kubby, merely want a chance at work. We don't I want to•dictate our work or be unllaterally iI eliminated fromjobs, but only to have a fair .. competitive chance. In the future we hope some of the council treats freedom of expression II" more fairly. In Solidarity, John Young, IBEW Todd Anderson, SEIU Jean Martin, AFSCME Dow Voss, IBEW L E i MAY 191989 D j 1 S i UNITED FOOD AND COMMERCIAL WORKERS LOCAL 00l SHEET METAL WORKERS LOCAL 7dl IOWA CITY FEDERATION OF LABOR AMERICAN FEDERATION OF LABOR CONGRESS OF INDUSTRIAL ORGANIZATIONS INTERNATIONAL BROTHERHOOD Or ELECTRICAL WORKERS LOCAL 0101 (mmtLVOlon dulrld.n,) IOWA CITY ASSOCIATION or FIREFIGHTERS . LOCAL 0110 Illonvu[As LOCAL IN (.tructunl steel) LABORERS LOCAL 01751 (LOnLFIL 0n11.11lon) SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 0721 AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES LOCAL 012 (Uni.mlty el I....mplapn) AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES LOCAL f 19 (MuoIdP.I..d C.unly.mply.l. CARPENTERS LOCAL / I Ido RAILROAD WORKERS COMMUNICATION WORKERS OF AMERICA LOCAL 0M01 HOTEL, RESTAURANT EMPLOYEES AND BARTENDERS LOCAL 0127 THE IOWA CITY FEDERATION OF LABOR CONSISTS OF 17 AFFILIATES TO TIME AFL-CIO. :..1 - _ 10" EPARATE LOCALS SERVE THE NEEDS OF THEIR MEMBERS AND ELECT DELEGATES TO THE CITY -FED BODY. TIME IOWA CITY FEDERATION OFILABOR PARTICIPATES IN COMMUNITY SERVICE, D -_ m LABOR HISTORY COMMEMORATION, LABOR MOVEMENT ADVOCACY, AND POLITICAL ACTION. (LonllruLNPn LL.INIF Md jur rondili..I..) . PLUMBERS AND STEAMFITTERS LOCAL 0121 I I•. I PAINTERS AND ALLIED TRADES - LOCAL A447 i I NATIONAL ASSOCIATION OF LETTER CARRILR9 _. �. LOCAL SOS KERSOrIOWA N.11. Ory. Witt 36mkee LLEOALSEBVICEWOR W SS UAW ". (MlemrY, ud , dldedQ IOWA CITY FEDERATION OF LABOR AMERICAN FEDERATION OF LABOR CONGRESS OF INDUSTRIAL ORGANIZATIONS INTERNATIONAL BROTHERHOOD Or ELECTRICAL WORKERS LOCAL 0101 (mmtLVOlon dulrld.n,) IOWA CITY ASSOCIATION or FIREFIGHTERS . LOCAL 0110 Illonvu[As LOCAL IN (.tructunl steel) LABORERS LOCAL 01751 (LOnLFIL 0n11.11lon) SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 0721 AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES LOCAL 012 (Uni.mlty el I....mplapn) AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES LOCAL f 19 (MuoIdP.I..d C.unly.mply.l. CARPENTERS LOCAL / I Ido RAILROAD WORKERS COMMUNICATION WORKERS OF AMERICA LOCAL 0M01 HOTEL, RESTAURANT EMPLOYEES AND BARTENDERS LOCAL 0127 THE IOWA CITY FEDERATION OF LABOR CONSISTS OF 17 AFFILIATES TO TIME AFL-CIO. :..1 - _ 10" EPARATE LOCALS SERVE THE NEEDS OF THEIR MEMBERS AND ELECT DELEGATES TO THE CITY -FED BODY. TIME IOWA CITY FEDERATION OFILABOR PARTICIPATES IN COMMUNITY SERVICE, D -_ m LABOR HISTORY COMMEMORATION, LABOR MOVEMENT ADVOCACY, AND POLITICAL ACTION. i ,; , i:. _ E:. :, -�� - '.. ,.. �. ;.:. , . i ,.' City of Iowa City MEMORANDUM Date: May 22, 1989 To: City Council From: City Manager Re: Consent Decree In further investigating the consent decree, and in particular attempting to find out whether we may have been singled out by the DNR with respect to the issuance of fines, the Director of Public Works has learned that in the Ames administrative decree, the BOD limits were 50 mg/I and, in fact, have been exceeded by Ames and yet there have been no fines. As you will note, our exceeding the consent decree limits were very minor and, in fact, have learned that local DNR representatives were encouraging the state DNR office not to vigorously pursue this matter given the significant progress we are making in construction of our treatment facilities. it Is difficult to determine the motives of the DNR and/or all the other state agencies involved in this issue, bypc2 i j i , 1 City of Iowa City MEMORANDUM DATE: May 23, 1989 TO: City Council FROM: City Manager R E : Pending Development Issues An application submitted by Aero Rental for preliminary and final LSNRD plan approval to permit construction of an equipment storage and maintenance building on property located at 227 Kirkwood Avenue. A request submitted by William Happel for approval of the final plat for Cameron Subdivision, a 19.30 acre, 33 -lot residential subdivision located at the northeast corner of the intersection of Mormon Trek Boulevard and Benton Street. An application submitted by McDonald's Corporation for an amended preliminary Large Scale Non -Residential Development Plan for Sycamore Mall. 1119*& �R� �l, City of lows City MEMORANDUM Date: Fr i i' i i To: City Council I City Manager Re: Controller �l, City of lows City MEMORANDUM Date: May 22, 1989 To: City Council From: City Manager Re: Controller The Director of Finance has appointed Terry Kimble to be the new City Controller. Terry, as you know, has served as our Budget Analyst for seven years, and was responsible for the many awards we have received for our budget preparation and document development procedures. She assumes the position vacated, following the resignation of Monica Bieri, and with her experience in accounting, auditing and budgeting, we believe she has the technical background to prepare her for this promotion. bj/pc2 i n City of Iowa City MEMORANDUM Date: May 19, 1989 To: City Council From: City Manager I Re: Iowa Department of Transnortatinn - F„vi n______ i Iowa City Population 50,508 DOT District 6 It was a real problem getting through with the old signals. There was a high probability of being stopped ... The new sys- tem has less stops." James Brachtel Traffic Engineer City of Iowa City J ./lose supervision of Iowa City's new closed-loop stem has its rewards. For the drivers on US. 6 who make 10 million fewer ops, the computerized traffic control system saves 42,400 gallons of fuel ich year. he signalization project provided Iowa City with funds to conduct a easibility study and implement the recommendations. The study evaluated traffic conditions on U.S. 6, a four -lane divided highway. With commercial development along its right-of-way, the arterial carries an average of 22$00 vehicles daily. Despite the heavy traffic volume, the eight signalized intersections functioned independently. Interconnection was considered loo costly the great distances separating the intersections. However, the study's analysis showed that interconnection was well worth the expense. As a result, U.S. 6 was outfitted with a closed-loop system. Solid-state controllers coordinate the signals and create a smooth traffic Flow. Due to the close proximity of the traffic engineering department, the master controller is housed there. With the system master and the central microcomputer close at hand, staff can efficiently supervise the city's new signal system. 16 e0 Bentsllt-Cost Ratio: 34.11 to 1 Annual Sayinp Project Coat Vehicle Stops . 9,932,700 Federal Grant $88,027 VehicleHoum 12DAW Local Match 31,526 Gallons of puel 42,400 Doll"Snfnga $417,706 Project Actual $119,556 16 e0 ProgramThe verview Iowa Motor Vehicle Fuel Reduction Program demonstrates what traffic signal modernization can do. Iowa drivers will save mom than 267,000 gallons offuel each year because of improvements made to traffic signals in 19 communities. Cities am seeing a marked reduction in signal-maintenance expenditures. Fewer accidents am anticipated as a result of the smoother traffic Flows. And Iowans will experience less vehicle wear and-tear with the decrease In stops and idling. All because of the improvements made to traffic signals at 306 intersections. "Because computerized signal systems respond to actual traffic, they maximize movement and minimize delay for more vehicles. By stopping less off en, driv- ers save gas and time, produce fewer pollutants and cut down on vehicle wear -and - tear. And whenever traffic flows smoothly, accidents are less likely to occur." Tofu Mau Civil Engineer ISU Extension itution to Iowa Motorists t unique energy -conservation program originated in 1986 when the Iowa General sembly appropriated 53 million of Exxon oil overcharge funds to the Department of uuml Resources. The Exxon monies entered the state's coffers when the courts and that the oil company illegally overcharged consumers between 1975 and 1981. o make restitution, the corporation paid $2.1 billion, which was distributed to states in the basis of petroleum usage. States were required to earmark the refunds for anergy -conservation programs. Following the Iowa legislature's appropriation, the Department of Transportation developed a plan for disbursement. It was proposed that funds be granted to cities for traffic signal modernization projects. The projects were to demonstrate how new signal technologies improve traffic flow and thereby decrease the number of vehicle stops and delays. Asa result of the improvements, motorists who had been illegally overcharged by Exxon would receive restitution in the form of reductions in fuel consumption, travel time, pollution emissions, and vehicle wear -and -tear. Project Selection The DOT's original proposal called for demonstration projects in 20 cities. Project sites were to be evenly selected between small cities (populations less than 10,000), modium- size cities (populations between 10,000 and 50,000), and large cities (populations mom than 50,000). The proposal also specified that the sites be located in an even geographic distribution. The widespread distribution of sites would provide the opportunity for diffusion of the new technologies to a greater number of neighboring cities. The DOT issued a request for proposals In February 1987. Forty-nine proposals were received from 33 cities, Where competing projects met the distribution criteria, selection was made on the basis of potential energy savings. Twenty -cine projects were identified for a total package of $3 million -52.5 million of which was funded by Exxon monies and $5 million by local sources. Three projects were located in each of DOT's six districts— one in each of the population groupings. In addition, throe "At Large" projects were selected. However, two projeets were rejected because the sites failed to meet the warrants for traffic signals as defined by the Manual of Uniform Traffic Control Devices. Types of Improvements Installation of the equipment began In June 1987. In all projects, existing equipment was upgraded. For most, this Involved replacement or modification of the signal -control equipments' softwam and hardware. For some, it included the replacement of signal hardware such as signal heads, mast arms, and poles. Closed-loop control systems were installed in 10 cities. Closed-loop provides two-way communication between a central microcomputer and the signalized intersections. In four cities, time•base coordination was implemented to synchronize signalized intersections along an arterial. Three cities :onverted signals at isolated intersections to full -actuation, thereby making the traffic !ontrol responsive to vehicles from all directions. In Des Moines, a variety of improvr rents were made. Sioux City's project involved the retrofit of the downtown's signal nntrol network with modern computer control. lenefit-Cost Analysis lefore and after the improvements were implemented, traffic engineers from Johnson, Irickeli, and Mulcahy and Associates, Inc, performed studies at each site to determine chicle stops, traffic delay, and fuel consumption. 9Go 1 At sites involving isolated intersections, anon -street surveydeterenined the number of can stopped and the delay time experienced. For sites involving arterials (in time -base coordinated or close -loop projects), the consultant used an instrumented car to record travel time, stops, and delay time. Relationships between fuel consumption and travel time, delays, and stops, were used to compute the amount of fuel consumed before and after each project's installation. Based on these studies, the benefit -cost analysis was calculated to determine each projects economic effectiveness. The economic evaluation considered the stream of benefits and costs that will result from the equipment over its Ie -cycle. The life of the traffic signal equipment was assumed to be 15 years. The costs used were the sum of the expected operating and maintenance costs and the annualized equivalent capital costs. The capital cost is the annual cost of owning the traffic signal equipment. A seven percent interest rate was used. The benefits resulting from the signal improvements are reductions in vehicle hours of travel time, number of stops, and fuel consumed. Annual benefits are the sum of the total decrease in travel time, fuel consumption, and vehicle idling. The cost of fuel was assumed to be $1.00 per gallon. Travel time was assumed to be worth the current minimum hourly wage of $3.35 per hour. The cost of an hour of vehicle idling equals 50.313. To arrive at total benefits, the reduced fuel consumption �- was added to the values of delay reduction and travel -time savings.' The benefit -cost ratios for the 19 projects ranged from 0 -to -1 to 5558-to4. Nine projects resulted in benefit -cost ratios better than 10 -to -1; six of these were above t- 20 -to -1. In general, projects in which isolated intersections were upgraded to full -actuation resulted in lower benefilcost ratios. Primarily, this is because Isolated intersections usually experience lower traffic volumes.In addition, the upgrade is intended to eliminate long delays and not necessarily to reduce stops. Projects involving systems of several signals on an arterial generally resulted in higher benefit -cost ratios. These projects usually were implemented in larger communities which have higher traffic volumes. As a result, the benefits are multiplied by mom motorists. Also, some cities had timing plans with no accommodations for progressive travel through a series of intersections. Significant benefits usually result from the installation of new timing plans and equipment which accommodate progressive movement. However, similar projects Involving several signals on arterials experienced lower benefitcost ratios. In these cases, the communities already kept signal timing plans coordinated, thereby allowing progressive movement despite outdated signal equipment. Technology Transfer and Marketing In July 1988, the DOT contracted with Business and Engineering Extension at Iowa State University to provide technology transfer and marketing programs. Seven workshops on traffic signal equipment and maintenance were conducted in the winter and spring of 1989. The workshops were presented to 155 participants at five Iowa locations. A 20 - minute training tape, slides, and a tabletop display were produced as teaching aids. Technical newsletter articles were distributed. Extension staff made presentations at several professional meetings and at seminars for local governmental officials. To promote the project, Iowa Signals Go was created. The program included a press conference, press packets sent to media, a tabletop display and booklet, radio and TV public service announcements, and a 10 -minute promotional videotape. Extension staff discussed the program on radio and TV programs throughout the state. 3 IVA Program Overview "There's no doubt that this project has resulted In large fuel savings for motorists. It's really an ideal way to repay consumers who were overcharged by Exxon during the 1970s" Tom Maze Civil Engineer ISU Extension 9W/ o