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HomeMy WebLinkAbout1989-05-30 Bd Comm. MinutesPRELIMINARY MINUTES Subject to Approval DESIGN REVIEW COMMITTEE MONDAY, MAY 8, 1989 IOWA CITY PUBLIC LIBRARY - ROOM B MEMBERS PRESENT: Amert, deVries, Haupert, Nagle, Nelson, Novick, Sinek, Waters, Welt MEMBERS ABSENT: Seiberling STAFF PRESENT: Cain, Neff GUESTS PRESENT: Rochelle Printy, New Pioneer Foods; LaVonn Horton, Mary Lloyd - Jones and Helen Kottman, the Iowa City Ecumenical Peace Committee I RECOMMENDATIONS TO CITY COUNCIL None. CALL TO ORDER I Chairperson Amert called the meeting to order at 12:06. Members and guests were introduced. CART APPEARANCE EVALUATION FOR CITY PLAZA VENDOR APPLICATIONS � I Cain announced that although the meeting had been called to consider the application by New Pioneer for a Plaza vending cart, another application had been received that morning. Both applicants would be considered at this meeting. Cain distributed a colored rendering of the New Pioneer vending cart for the i members to view. Nagle asked about the status of the number of slots available for carts. Cain responded that six slots were available and five of the vendors from the previous year had reapplied. (Fries' did not reapply.) This left one ' slot available for a new vendor. Amert asked Printy if the drawing was to scale I1- and if the lettering would be identical to that on the New Pioneer store. Both i questions were answered in the affirmative by Printy. Upon Novick's request, Cain named the approved vendor carts as being The Popcorn Wagon, Gringo's, Chicago Grill, Schwarma's, and George's Gyros. Cain stated that space i constraints limited the number of slots available. Cain stated that the appearance of the carts in New Pioneer's application and the new application was to be reviewed independently and not ranked against each other. New Pioneer's application was considered first. Nelson and Waters complimented the care and detail shown in the drawings. deVries expressed concern regarding the cart's construction and proper grounding. Cain said that there is not a building code for the carts, but the vendor would be required to have insurance, and the City would respond to any complaints about the cart. (Printy left at 12:15.) Welt moved that a vote be taken to evaluate the appearance of the proposed New Pioneer cart. Nelson seconded. A vote was taken with the results as follows: 877 Design Review Committee May 8, 1989 Page 2 Welt - 4, Nagle - 5, Amert - 5, Nelson - 5, deVries - 4, Novick - 4, Sinek - 5, Haupert - 4, Waters - 5. (Average rating = 4.6.) Cain distributed to the members the new application for Shaved Ice. Haupert stated that in the past there have been problems providing an adequate number of outlets for the vendors and on one occasion, at City expense, a new outlet was installed. Cain passed around a brochure from the manufacturer of the cart selected by the applicant. Waters asked if the members could make a recommendation to allow both carts. Cain said this could be done, however, space constraints would still present problems. An option she offered to the members was to stagger the times when vendors were assigned to slots. This would allow for more than one vendor to use a given space. Haupert felt that the applicant should consider other color options and would need to obtain approval for signage and outlets. Members noted that the drawing submitted gave no indication of signage type, placement or size. Waters moved that a vote be taken to evaluate the appearance of the proposed Shaved Ice vending cart with the results as follows: Welt - 2, Nagle - 4, Amert - 3, Nelson - 2, deVries - 4, Novick - 3, Sinek - 4, Haupert - 4, Waters - 4. (Average rating - 3.3.) Members supported the concept of a cart selling shaved ice and agreed that the cart would be fine to include if space were available. (Waters left at 12:25.) PEACE POLE UPDATE Cain introduced the next item on the agenda as an update on the Peace Pole i discussion. Guest Horton gave a brief history of the Peace Pole concept. She said it began in Japan after Hiroshima and symbolizes peace. After the last DRC meeting, the Peace Committee agreed that they did not like the polyurethane panels on each side. The Parks and Recreation Department has recommended two possible locations in "Black Hawk Mini -Park," and the Peace Committee felt the bin on the north end of the Plaza was the most desirable. Horton stated that I the committee realized vandalism could be a problem, but as the committee was ongoing and not ad hoc, the membership could care for the pole. I Photographs were shown to the members of the Peace Pole at the Mennonite Church. Horton said the Committee was open to ideas for design and a design contest could be considered. Horton stated her committee's desire for approval of the concept and location before progressing with the actual design. Novick expressed that she had no objections to the concept, but she would like an attractive design with DRC approval. (Novick, Haupert left at 12:27.) 87T Design Review Committee May 8, 1989 Page 3 Discussion regarding materials for the pole determined that redwood might be prone to snapping. Aluminum and steel are available in many colors and are durable. Amert stated that the letter forms on Things & Things are an example of steel. deVries requested a photograph of the Amana Peace Pole and said he felt strength would be a major consideration. Welt expressed concern over vandalism and thought steel or aluminum could be the most cost-effective in the long run. Amert stated that the pole concept was agreeable to the DRC but that more information would be needed on the pole's construction before an approval for a specific location within the City Plaza could be given. Location can be finalized after the design and materials are determined. Amert offered to assist with a design contest. deVries assured Horton that the general location of the ° Pedestrian Mall should be sufficient to give designers an idea of the environment. Amert thanked the Peace Committee members for their time. ADJOURNMENT Cain reminded members that the next regular meeting is to be held on June 22, 1989. Amert adjourned the meeting at 12:47 p.m. i 177 Y-1'n�k.56 a1'NAR 9 Subject to Approval MINUTES - SPECIAL MEETING DESIGN REVIEW COMMITTEE WEDNESDAY, MAY 17, 1989 - 12:00 NOON IOWA CITY PUBLIC LIBRARY - NORTHEAST CORNER (OUTSIDE) MEMBERS PRESENT: Amert, deVries, Haupert, Novick, Seiberling, Sinek, Welt MEMBERS ABSENT: Nagle, Nelson, Waters STAFF PRESENT: Cain; Ed Arensdorf, Iowa City Public Library GUESTS PRESENT: John Gross, Technigraphics RECOMMENDATIONS TO CITY COUNCIL None. CALL TO ORDER Amert called the meeting to order at 12:05. EVALUATION OF PAINT COLORS FOR TRANSFORMER At the request of the Iowa City Public Library and the Iowa -Illinois Gas and Electric Company, DRC members met to approve the color to be used for repainting the transformer at the corner of the Library. Cain showed members the paint samples for the industrial enamel paint chosen by Iowa -Illinois. Members discussed the various colors and finishes. Seiberling moved and Haupert seconded that the color "Deck Red" (MC -8) be selected. The motion passed unanimously. Members also unanimously supported the following recommendations: (1) that the paint type chosen have a matte, rather than gloss, finish; and (2) that the pipe and meter structures in back of the transformer also be painted the same color as the transformer. ADJOURNMENT The meeting was adjourned at 12:12. j/ l STAFF PRESENT: Rockwell, Neff GUESTS PRESENT. John Brandt, Robert Michael CALL TO ORDER: Mask called the meeting to order at 4:37 p.m. CONSIDERATION OF THE MINUTES: Winegarden moved to approve the April 12, 1989, Board of Adjustment minutes. Pelton seconded. The motion passed unanimously by a 5-0 vote. SPECIAL EXCEPTION ITEMS - 1 . TEMS:1. SE -8902. Public hearing on a request submitted by John A. Brandt for a special exception to permit a child care facility use in the CO -1 zone for property located at 2707 Muscatine Avenue. Rockwell reviewed the staff report dated May 10, 1989. Staff recommended approval of the request for a special exception by John A. Brandt for a child care facility use for up to 70 children at 2707 Muscatine Avenue, subject to compliance with all City ordinances. Rockwell showed the members an overhead of the area involved. She noted the different elevations in the area with the retaining wall and the owner's Intention to build a deck in this area to serve as a bridge for the children from the child care facility to the playground. The beauty shop currently located on the first floor requires all of the parking available for that level. Conversion of this space to a child care use will reduce the need for parking. The applicant intends to convert some of the current parking space to a play area. Rockwell concluded by stating that she had received no letters or calls from nearby property owners. PUBLIC DISCUSSION: Robert Michael, an attorney representing, John A. Brandt, stated his client's finding that the property is a desirable location for a daycare facility. The approval of the special exception should not result In Impaired use of the surrounding properties. i John A. Brandt, applicant, stated that the conversion of the lower level would take place after the expiration of the beauty shop's lease in August, 1990, if sufficient demand for child care is present. Pelton was assured by Brandt that the child care facility's director 974f MINUTES �ULKIN Rtl BOARD OF ADJUSTMENT Subject to Approval MAY 10, 1989 - 4:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Clemens, Mask, Messier, Pelton, Winegarden MEMBERS ABSENT: None STAFF PRESENT: Rockwell, Neff GUESTS PRESENT. John Brandt, Robert Michael CALL TO ORDER: Mask called the meeting to order at 4:37 p.m. CONSIDERATION OF THE MINUTES: Winegarden moved to approve the April 12, 1989, Board of Adjustment minutes. Pelton seconded. The motion passed unanimously by a 5-0 vote. SPECIAL EXCEPTION ITEMS - 1 . TEMS:1. SE -8902. Public hearing on a request submitted by John A. Brandt for a special exception to permit a child care facility use in the CO -1 zone for property located at 2707 Muscatine Avenue. Rockwell reviewed the staff report dated May 10, 1989. Staff recommended approval of the request for a special exception by John A. Brandt for a child care facility use for up to 70 children at 2707 Muscatine Avenue, subject to compliance with all City ordinances. Rockwell showed the members an overhead of the area involved. She noted the different elevations in the area with the retaining wall and the owner's Intention to build a deck in this area to serve as a bridge for the children from the child care facility to the playground. The beauty shop currently located on the first floor requires all of the parking available for that level. Conversion of this space to a child care use will reduce the need for parking. The applicant intends to convert some of the current parking space to a play area. Rockwell concluded by stating that she had received no letters or calls from nearby property owners. PUBLIC DISCUSSION: Robert Michael, an attorney representing, John A. Brandt, stated his client's finding that the property is a desirable location for a daycare facility. The approval of the special exception should not result In Impaired use of the surrounding properties. i John A. Brandt, applicant, stated that the conversion of the lower level would take place after the expiration of the beauty shop's lease in August, 1990, if sufficient demand for child care is present. Pelton was assured by Brandt that the child care facility's director 974f Board of Adjustment May 10, 1989 Page 2 would be his wife, and Brandt would not be an absentee -owner. In response to questions by Mask, Brandt stated that each level of the building had approximately 1,970 square feet and the center would serve children from two weeks to five years of age. MOTION: Pelton moved to approve SE -8902 at 2707 Muscatine Avenue in Iowa City. Messier seconded. Rockwell recommended that the approval specifically state that It was for up to 70 children. Pelton amended 5E-8902 to provide for up to 70 children In the facility. Messier seconded. The motion was approved unanimously by a 5.0 vote. 2. SE -8903. Public hearing on a request submitted by McDonald's Corporation for a special exception to modify parking requirements in the CC -2 zone for property located at 1600 Sycamore Street. Rockwell informed the Board that this application had been withdrawn at the applicant's request. City staff had determined that the special exception was not necessary. MOTION: Winegarden moved to approve the withdrawal. Clemens seconded. The motion passed unanimously by a 5.0 vote. 3. SE -8904. Public hearing on a request initiated by the City of Iowa City for a special exception to establish a neighborhood center at 2105 Broadway Street in an RM -12 zone. Rockwell stated that the application was not ready to be brought before the Board at this time. Deferral until June 14, 1989, was requested. MOTION: Pelton moved for a deferral of 5E-8904 until the June 14, 1989, meeting. Winegarden seconded. The motion passed unanimously by a 5.0 vote. BOARD OF ADJUSTMENT INFORMATION: Rockwell Informed the Board that Clemens had resigned from the Iowa City Board of Adjustment as of May 11, 1989. He plans to move out of the City. She expressed hope that a new member would be appointed by Council in time for the June 14, 1989, meeting. Rockwell asked the members to consider how they would like to present a Certificate of Special Recognition to Bob Randall. Mask felt that a luncheon would be appropriate. Pelton agreed and suggested that the luncheon be scheduled after the new Board of Adjustment member was appointed by Council. Pelton Informed the members that he would be absent for the June 14, 1989, meeting. Mask Informed the members that she would not be present at the July meeting. am Board of Adjustment May 10, 1989 Page 3 ADJOURNMENT: Pelton moved and Messier seconded the motion to adjourn the meeting at 4:55 p.m. Motion carried by acclamation. Minutes submitted by Mary Jo Neff. Susan Mask, Chairperson D 0 Meloy Ro kw II, Secretary I 1 y Board of Adjustment May 10, 1989 Page 3 ADJOURNMENT: Pelton moved and Messier seconded the motion to adjourn the meeting at 4:55 p.m. Motion carried by acclamation. Minutes submitted by Mary Jo Neff. Susan Mask, Chairperson D 0 Meloy Ro kw II, Secretary 8 71 I A t I 1 8 71 MINUTES SENIOR CENTER COMMISSION APRIL 4, 1989 MEMBERS PRESENT: Hugh Cordier, Emmett Evans, Dorothy Fiala, Mary Geasland, Bud Gods, Jean Hood, Duane Means, Ruth Wagner MEMBERS ABSENT: Ken Muller STAFF PRESENT: Bette Meisel, Joyce Phelps CALL TO ORDER/PUBLIC DISCUSSION/MINUTES; Hood called the meeting to order at 3:05 PM. There was no public discussion. The minutes were approved as distributed. CITY MANAGER INFORMATION: Gods moved that the Commission Initiate a fee of $10 per year for a parking permit for the Senior Center lot to take effect at the City's discretion. Cordier seconded. Motion carried unanimously. COUNCIL OF ELDERS REPORT: Gode reported that Gerry Busse has been approved as a new member to replace Ken Muller. He said the committees working on Older American's Day were working hard. Plans for the day Include an open house of services, classes and recreational activities to show the center In action. Entertainment provided by the Rummelhart family, clowns, door prizes, and music by the Senior Center Chorus will make up the afternoon program. The Council of Elders is planning an open house for May 6 from 9-12 before the Sesquicentennial Parade. SENIOR CENTER UPDATE: Meisel reported that the Executive Board had approved the purchase of another computer and printer because the order had to be in by March 31 to get a $250 rebate from Apple Computer. The machines were delivered April 3. She explained that two computers and one printer would be for senior use and classes, and the secretary's computer only for uses of the Senior Center. Meisel pointed out the good press the Center and some participants had received lately. "Neighbors" section of the Gazette had articles about Bill Coen, Willard Freed, and Kay Burford. Meisel passed around the Speakers' Bureau Manual and said 12 speakers are now trained and ready for assignments. The manual which was done by Rogusky and practicum student, Dorothy Cheng, received favorable comments. Meisel said the new water heater was in place. Because of the architect's design the old water heater could not be removed in one piece. This heater is downsized and smaller. There will be no problem fixing it or replacing it when necessary. i 1979 A Senior Center Commission April 4, 1989 Page 2 Meisel said that theft at the Center was continuing. The latest missing item was a framed photograph of the Center and the Towers. It is the least valuable in the series depicting the history of the Center and can be replaced. Meisel announced that Governor Branstad will be at the Center on May 19 from 12:00 to 1 PM and will speak on his elder plan. Congregate meals is planning a brunch of some type from 10-12 on that day. Meisel said 34 seniors had signed up for the Voices and Visions poetry class. Volunteer Eaton Bartels will videotape the programs. There was a discussion on cable television and scheduling of Senior Center programs. Cordier proposed the scheduling problem might be solved if cable TV would reserve one spot at the same time each week for Senior Center programs. Everyone agreed. Meisel stated the POST will have a section on comparative drug prices in Iowa City. This is a project co-sponsored by the First Christian Church and the Senior Center:, If completed by April '15 it.will be in_the May paper. There was general discussion on precautions that might be taken as a safeguard from theft, locks for desks, for example. It was suggested that Meisel ask the City about having the floor In the dining room fixed before the Governor's visit. Gode inquired about the light on the flag pole and said the pole should be sand blasted and painted before using. Meisel will check with Public Works and see when a sand blaster might be available this spring. Gode asked about the proposed article on gifts and bequests. Meisel said it will be in May's POST. PARKING PERMIT DISCUSSION: Gode reiterated that the Council of Elders voted 9-4 to approve a fee for Senior Center lot parking permits. Cordier wondered if it would be possible to study to see who uses the lot most Congregate Meals, classes, activities, or what. The Commission agreed that a sticker fee might help in negotiating for parking spaces in the ramp should one be built. Hood wondered about reduced fees for those older adults with limited Income. Meisel pointed out that the City already provides a subsidy to SEATS, reduced bus fares at non -rush hours, and has some other reduced fees. Meisel said Heritage Agency has set the suggested contributions at 25c each way for the Senior Center for those coming to meals only. The suggested contribution for SEATS for a person coming to Congregate Meals and a class or activity is $1. This policy does not seem to promote the Idea that providing socialization and outside Interests are of equal Importance to just eating a meal, She said that the City would provide the expense of renewal letters to those buying stickers for the Senior Center lot as they do all other City -owned parking lots. Gode moved that the Commission initiate a fee of $10 per year for a parking permit for the Senior Center lot to take effect at the City's discretion. Cordler seconded. The motion carried unanimously. The Commission acknowledged that beginning with $10 might help maintain spots for the Senior Center In a proposed parking ramp, and also prepare the participants for expected Increases as the City wrestles with parking problems and charges in the future. Further discussion on methods of Implementation will be on the next agenda. Senior Center Commission April 4, 1989 Page 3 SESQUICENTENNIAL PARADE DISCUSSION: Meisel said the Center has secured a vintage fire engine for the parade and she will find out how many people can ride on it. Wagner suggested a sign reading "WE'RE ALL FIRED UP AT THE JOHNSON COUNTY/IOWA CITY SENIOR CENTER'. An Invitation to Older Americans' Day at the Center should also be on the truck some where. Attempts to secure a convertible and to ask Bill Coen, Outstanding Senior Citizen in Johnson County to ride in it will be made. STANDING COMMITTEE REPORTS: The newly appointed committees have not met. Cordier, chair of the Town Meeting Committee, had some questions about it and asked about having a member of the Council of Elders serve on the Committee also. This was agreeable. BUDGET REVIEW DISCUSSION: Meisel said the budget had been approved, There will be no new person hired as Lori Benz has decided to go back to full-time and Susan Rogusky will add four hours. This will give the Center both full-time Program Specialist and Volunteer Specialist. Meisel explained that she monitors the monthly printout of the budget to see that the Center does stay within it. The Commission decided to send a letter of appreciation to the City Council to thank them for approving the 20 extra hours, and to thank the City Manager for his support. Cordier complimented Meisel and the staff on the well-prepared and well presented orientation program. Regrets were expressed that Ken Muller had not attended the orientation meeting. The Commission adjourned at 5 PM. Minutes prepared by Joyce Phelps, Senior Center Secretary. Minutes approved by Bud Gode, Senior Center Commission Secretary. W i i i i II I Senior Center Commission April 4, 1989 Page 3 SESQUICENTENNIAL PARADE DISCUSSION: Meisel said the Center has secured a vintage fire engine for the parade and she will find out how many people can ride on it. Wagner suggested a sign reading "WE'RE ALL FIRED UP AT THE JOHNSON COUNTY/IOWA CITY SENIOR CENTER'. An Invitation to Older Americans' Day at the Center should also be on the truck some where. Attempts to secure a convertible and to ask Bill Coen, Outstanding Senior Citizen in Johnson County to ride in it will be made. STANDING COMMITTEE REPORTS: The newly appointed committees have not met. Cordier, chair of the Town Meeting Committee, had some questions about it and asked about having a member of the Council of Elders serve on the Committee also. This was agreeable. BUDGET REVIEW DISCUSSION: Meisel said the budget had been approved, There will be no new person hired as Lori Benz has decided to go back to full-time and Susan Rogusky will add four hours. This will give the Center both full-time Program Specialist and Volunteer Specialist. Meisel explained that she monitors the monthly printout of the budget to see that the Center does stay within it. The Commission decided to send a letter of appreciation to the City Council to thank them for approving the 20 extra hours, and to thank the City Manager for his support. Cordier complimented Meisel and the staff on the well-prepared and well presented orientation program. Regrets were expressed that Ken Muller had not attended the orientation meeting. The Commission adjourned at 5 PM. Minutes prepared by Joyce Phelps, Senior Center Secretary. Minutes approved by Bud Gode, Senior Center Commission Secretary. W II j i 3g5) I I MINUTES IOWA CITY AIRPORT COMMISSION WEDNESDAY, APRIL 19, 1989 - 7:30 P.M, IOWA CITY TRANSIT FACILITY MEMBERS PRESENT: Richard Blum, Pat Foster, John Ockenfels, Robert Hicks, Harry Lewis STAFF PRESENT: Ron O'Neil, Bill Sueppel, Cheryl Tworek GUESTS PRESENT: Gilbert Janes from H.R. Green; Charles Ruppert, Thor Johnson, Paul Myers, Dayna Glasson, Grant Goodman, Jennifer linden, Paul Marchael, Clifford Hurd - Political Science students CALL T_ O ORDER: I Chairperson Blum called the meeting to order at quorum of the Commission was present. 7 32 Pm Attendance was noted and a IINTRODUCTION OF GUESTS: Guests were Introduced. Gilbert Janes, representing Howard R. Green Engineering, was Present. Charles Ruppert was in attendance, and several political science students were present as part of a class requirement. APPROVAL OF MINUTES OF MARCH 21 1989: As there were no corrections to be made to the minutes of the March 21, 1989, meeting, the minutes were approved as written. PRESENTATION OF BILLS: The list of bills was presented by O'Neil. Foster moved to approve the bills as presented. Ockenfels seconded the motion and the vote carried unanimously. PUBLIC DISCUSSION: None. PIP j I I `1� I II I i j i Minutes Iowa City Airport Commission April, 19, 1989 Page 2 ITEMS FOR DISCUSSION: A. Airport Improvement Project - Gil Janes, an engineer from Howard R, Green, discussed the appraisals for avigation easements and expressed concern that the easements might require a large portion of the grant. George Davis is working on the remaining appraisals and should finish in two to three weeks. Janes also felt a special meeting to accept a bid may be necessary in order to begin construction at the earliest possible time. B. Electrical Bids - 1701 Buildina. The bids for electric work to be done on the 1701 Building were opened. The Commission received two bids, one from Kober Electric and one from DeWitt Electric. Kober submitted the lowest bid. O'Neil stated that an explosion -proof panel was needed if the breaker box was to be installed in the hangar. O'Neil suggested the breaker box could be Installed outside. The cost for the project would be approximately $12,000. In addition, O'Neil and Bill Sueppel worked on a lease extension for VanWinkle and Hart, who are currently renting office space in the 1701 Building. Sueppel was concerned about the language in the lease and the Commission felt the lease should be re -negotiated at the present time rather than June 1992. The negotiations would include possible rent increase due to the Improvements to the property. The subcommittee of Foster and Lewis will pursue the matter with VanWinkle and Hart along with O'Neil and Sueppel. The general consensus of the Commission was to table any action on electric bids until the next meeting, atter the lease has been re -negotiated. C. Lease - Interwest Equities. Blum stated that Mr. Hinckley had expressed concern with regard to the provisions stated in the lease. Hinckley wanted further clarification as to the responsibilities of maintenance. The general consensus on the provisions within Mr. Hinckley's lease was to maintain the late payment fee of 10%. With regard to the clarifications Mr. Hinckley requested, Blum said he would write a letter of clarification and attach it to the lease. CHAIRMAN'S REPORT: Blum reported that the IDOT recommended to the FAA to add Iowa City to the list of ten cities to have a Loran `C" approach. Blum then said it would not be until 1991 that Iowa City receives remote frequency to communicate with Ft. Dodge FSS. There are no funds available at this time, to complete the project, The Airport Conference in Ames had 149 in attendance. Blum, O'Neil, and Ockenfels attended the conference. Rk i Minutes Iowa City Airport Commission j April 19, 1989 Page 3 Blum discussed the parade to be held in conjunction with Iowa City's Sesquicentennial Celebration. Foster is donating a trailer to pull Kennedy's Midget Mustang in the parade on Saturday, May 6, 1989. The Commission Is planning to have area children ride in the trailer and distribute Airport information folded up into airplanes. Blum suggested the Commission purchase wood airplanes with an Airport advertisement printed on its wings. One thousand airplanes would cost the Commission $390.000. it would take two weeks to get them back. The matter will be pursued at a later date. COMMISSION MEMBERS' ITEMS: Ockenfels stated that there was a lawsuit against the Cedar Rapids Airport because a construction bid was changed. Ockenfels wanted to remind the Commission how Important the bidding process was with regard to following proper procedure. j ADMINISTRATIVE REPORT: O'Neil reported that the carpeting was installed at the Airport terminal building. The FAA was recently at the Airport for an inspection. A few violations were cited with regard to the fueling operation. Those violations were corrected. PAPI lights will be installed on Runway 624 this summer. Blum Will attend the meeting to repeat the Commission's concerns. Pians for the Westport development will be on the Planning and Zoning agenda for the 20th. The area buses - Coralville, Iowa City, and CAMBUS - requested the use of one of the runways for the purpose of a bus rodeo. Previous rodeos had been held in the Hancher parking lot, but conflicting schedules did not allow for the rodeo this year. The consensus of the Commission Is that there would be liability problems associated with an event of this kind. O'Neil reminded the subcommittee to begin generating Ideas for the Fly -in Breakfast. The draft Comprehensive Plan Update for Iowa City is available for review by the Commissioners. O'Neil passed around copies of an Airport information pamphlet and suggested it be passed out at the parade. With regard to the history book, Foster said the student who compiled the text will be taking it to Und's for print. LM The next meeting will be held May 16, 1989, at 7:30 p.m. 7'--7 ADJOURNMENT: URNMENT: Ockenfels moved, seconded by Hicks, to adjourn the meeting. The meeting was adjourned at 9:02 p.m. MINUTES IOWA CITY HUMAN RIGHTS COMMISSION APRIL 24, 1989 SENIOR CENTER CLASSROOM MEMBERS PRESENT: Harold Weilbrenner, Ray Haines, Dorothy Paul, Jason Chen, Chi a- Hsing Lu, Haywood Belle, Terry Powell MEMBERS ABSENT: Rosalie Reed, Fred Mims STAFF PRESENT: Alice Harris, Dale Helling, Bill Sueppel RECOMMENDATIONS TO THE CITY COUNCIL: None. REQUESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: None. LIST OF MATTERS PENDING COMMISSION -COUNCIL DISCUSSION: None. RECOGNITION OF PUBLIC AND NEWS MEDIA: Nine students from the University of Iowa were present and Dr. Classie Hoyle, University of Iowa, Director of Planning, College of Dentistry. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: The meeting was called to order by Chairperson Weilbrenner. The next Commission meeting is scheduled for Monday, May 22, 1989, at 7:00 p.m. in the Senior Center classroom. Powell made a motion to endorse University of Iowa survey proposal. Motion carried. Powell made a motion to contribute $500 towards the survey. Motion defeated. CASES PENDING: Harris reported that she has received two new complaints since last month. She told Commissioners that Jewell Brown of the City of Des Moines Human Rights Commission will be hearing officer for the scheduled public hearing. Sueppel stated it was set for July. Harris reported that as a result of a predetermination settlement, she and Haines would conduct preventing sexual harassment training on May 15. The conciliation teams reported progress in their cases. For Team A, Weilbrenner reported a conciliation meeting would be held on April 25. For Team B, Haines reported an upcoming conciliation meeting scheduled for April 28. For conciliation Team C, Powell reported approval on two no probable cause cases. REPORT OF COMMISSIONERS: Lu discussed his role for proposed University survey as being a conflict of interest and declined voting. Powell will arrange to have a guest speaker, Karla Miller, Director of the Rape Victim Advocacy Program, speak at the next meeting at 7:30-8:00. i Human Rights Commission April 24, 1989 Page 2 OLD BUSINESS: None. NEW BUSINESS: Harris announced date of conciliation training. It is set for May 20 from 9:00 to 1:00 and will be conducted by Floyd Jones, Director of the Cedar Rapids Human Rights Commission. Harris announced two movies will be shown on preventing sexual harassment following the meeting. 7 PUBLIC DISCUSSION: Bill Sueppel from the Legal Department was present to answer questions. A question/answer session included topics on procedural issues in the conciliation process, the relevance of case law in decision making, and make whole remedy concept. Sueppel reminded the Commission he was available for legal advice and consultation. Helling made the observation that in situations where the Commission's findings differed from Legal's recommendations, a meeting could be held with Legal to clarify issues and points of law. The quality of life University survey proposal was presented by Dr. Classie Hoyle. She highlighted the need for community support to foster a better climate for minorities in Iowa City. Questions followed her presentation. The meeting was adjourned. DRAFT _ MINUTES INTERIM BOARD OF DIRECTORS OF THE NON-PROFIT ORGANIZATION TO MANAGE PUBLIC ACCESS CABLE TELEVISION IN IOWA CITY TUESDAY, MAY 9, 1989 - 7:00 P.M. SENIOR CENTER - CLASSROOM 1 MEMBERS PRESENT: Daly, Eskin (Chair), Evanson, Hess, Larew MEMBERS ABSENT: D. McGuire, S. McGuire j STAFF PRESENT: Helling, Welch j OTHERS PRESENT: None RECOMMENDATIONS TO COUNCIL: t li None. SUMMARY OF DISCUSSION: The Board approved minutes from the April 25, 1989, meeting. The Board then continued a I work session to draft language for corporation By -Laws. A consensus was reached on language for several sections outlining procedures for meetings of members. The revised �I . working draft of the By -Laws is included at the end of these minutes. The Board then discussed future work. The meeting concluded with a closed session in which the Board discussed possible appointees for the initial PAN Board of Directors. CALL MEETING TO ORDER: i Eskin called the meeting to order at 7:04 p.m. APPROVE MINUTES: !� Larew moved to approve corrected minutes of the April 25, 1989, meeting, seconded by Daly. Approved 4.0. DIRECTOR'S ANNOUNCEMENTS: None. PUBLIC ANNOUNCEMENTS: None. 1 Minutes Interim Board of Directors of the Non -Profit Organization to Manage Public Access Cable Television in Iowa City May 9, 1989 i Page 2 WORK SESSION TO DISCUSS AND DRAFT LANGUAGE FOR NPO BY-LAWS: After discussion, the Board members came to an informal consensus on additional language for the PAN By -Laws. The revised working draft of the By -Laws is included at the end of these minutes. CONSIDERATION OF FUTURE BOARD WORK: Eskin suggested reviewing and approving the Articles of Incorporation at the next meeting. Larew suggested that while the incorporation documents are being reviewed by City Legal and Sue Buske, the Board begin searching for additional Board members. He proposed holding an open meeting to hear public reaction to the Articles and By -Laws after the review, but before filing for incorporation. He suggested asking Sue Buske what topics the incorporators could research before the second retreat to help orient new Board members. There was general agreement with these suggestions. Evenson volunteered to work with D. McGuire to gather information about Library plans for housing the CPC after transition. Hess offered to gather information related to transition Issues such as budgeting, personnel policies, equipment, etc. CLOSED SESSION TO REVIEW QUALIFICATIONS OF NPO BOARD APPLICANTS: The Board went into closed session to discuss potential members of the Initial PAN Board of Directors. ADJOURNMENT: The meeting was adjourned by Eskin at 9:30 P.M. Respectfully submitted, Drew Shaffer DRW DAA;7T Z: Mal I i9 n9 BY-LAWS of PUBLIC ACCESS TELEVISION, INC. ARTICLE I. NAME Section 1.01: Name The name of the corporation shall be Public Access Television, Inc., hereinafter referred to as "PATV". ARTICLE 11. OFFICES OF THE CORPORATION Section 2.01: Principle Office The principle office of PAN In the State of Iowa shall be located in the City of Iowa City in the County of Johnson. Section 2.02: Registered Office and Registered Agent PAN shall have and continuously maintain In the State of Iowa a registered office, and a registered agent whose office Is Identical with such registered office, as required by the Iowa Nonprofit Corporation Act. The registered office may be, but need not be, the same as its principle office In the State of Iowa. The registered office or the registered agent at such registered office, or both, may be changed from time to time by the Board of Directors by compliance with the applicable provisions of the Iowa Nonprofit Corporation Act. ARTICLE 111. MEMBERS II Section 3.01: Initial Member The initial members of the corporation shall be limited to the Board of Directors. No later than one year from the date of Incorporation, the membership of the corporation shall be expanded and function as described In the following subsections of Article 111. "Membership,' Article ly, "Meetings ol. Members; and... Section 3.02: Classes Except as provided for In Section 3.01, membership shall consist of one class, to be designated as Individual, and shall not be limited as to number. 2 Section 3.03: Qualifications Any person who supports the purposes of Public Access Television, Inc. who is a resident of the City of Iowa City, or who subscribes to or is a user of the local cable system may become a member of the corporation. In addition, any person who makes application for membership and upon compliance with conditions as may be prescribed by the Board of Directors may become a member of PAN. Section 3.04: Application for Membership Members will be considered to be in good standing upon completion of an application for membership and upon meeting qualifications for membership pursuant to section 3.02 of these By -Laws. Section 3.05: Powers of the Membership Each member in good standing shall be entitled to cast one vote on each matter submitted to a vote of the membership as set forth in these By -Laws. Section 3.05: Transfer of Membership Membership in PAN is not transferable. Section 3.07: Dues + I Members shall pay dues in such amounts and at such times as the Board of Directors may from time to time determine. ARTICLE W. MEETINGS OF MEMBERS Section 4.01 Annual Meeting An annual meeting of the members shall be held each year in the month of October or ! November in such a place as the Board may determine for the purposes of electing member - elected Board members and transacting other such business as may come before the meeting, Section 402: Special Meetings A special meeting of the members may be called by the Chairperson of the Board, the Board of Directors, or by a written request submitted to the Board by five percent (5%) or more of the members of PAW Said request should specify the nature of the business to be transacted at the special meeting. Special meetings shall be held at least thirty (30) days and no more than ninety (90) days after being called. v I 3 Section 4.03: Notice of Meetings Written or printed notice stating the place, time, and date of any membership meeting shall be mailed or delivered in person to each member not less than seven days before the date of the meeting, by or at the direction of the Chairperson of the Board of PAN. If mailed, the notice of the meeting shall be deemed to be delivered when deposited in the United States mail addressed to the member at the address as it appears on the records of PAN, with postage thereon prepaid. Appropriate public notice will be given of all membership meetings. Notice of special meetings shall specify the general nature of the business to be transacted and no other business may be transacted. Notice of the Annual Meeting shall specify those matters that the Board at the time of notice is given intend to present for action by the members. The notice of any meeting at which Directors are to be elected shall include the names of all persons who are nominees when notice is given. i Section 4.04: Waiver of Notice I The members' attendance at a meeting shall constitute a waiver of notice of the meeting, unless the member objects at the beginning of the meeting to the transaction of any business because the meeting was not legally called or convened. Also, attendance at the meeting is not a waiver of any right to object to the consideration of matters required to be included in the notice of the meeting but not so Included, if that objection is expressly made at the beginning. ( Section 4.05: Presiding Officers The Chairperson of the Board of Directors of PAN shall preside at all regular or special meetings of the members, and in that person's absence the Vice -Chairperson shall serve in this capacity. The Secretary of the Board shall record the minutes of all such meetings. Section 4.06: Adiournment Section 4.07: Ellalbllity to Vote Persons entitled to vote at any meeting of members or by ballot shall be members in good standing as of the date determined by the Board of Directors. Section 4.06: Record Dates For purposes of determining the members entitled to notice of any meeting the Board may in advance fix a record date. The record date so fixed shall not be more than sixty (60) or less than ten (10) days before the date of the meeting. Any person who is a member in good standing shall be entitled to vote on the election of directors or any other matter which may come before the members. A person holding a membership at the close of business on the record date shall be a member of the record. ml r,J 4 Section 4.09: Ouorum Ten percent of the-otal current membership or ten members, whichever is lesser, shall constitute a quorum at all membership meetings. Any meeting of the members shall be adjourned when and If a quorum is not present. Section 4.10: Balloting Voting may be by voice or balloting, providing that any election of Directors, except by acclamation, shall be by ballot. Section 4.11: Proxies Voting by proxy shall not be permitted. Section 5.14: Manner of Acting A majority vote of the members voting on a motion shall be required for adoption of a motion. ARTICLE V. BOARD OF DIRECTORS Section 5.01: Powers and Duties of the Board The affairs of PAT shall be managed by its Board of Directors. Section 5.02: Qualifications and Restrictions The appointments to the Board made by the incorporators and Board members may consist of persons who as closely as possible represent the racial, ethnic, geographic, and socioeconomic diversity of the City of Iowa City. Further, the Board may also represent the broad base of community interests as reflected in the variety of non-profit organizations and cooperatives serving the City of Iowa City and may represent access producers and persons with knowledge and expertise which will benefit PAT. The Board of Directors shall not include as any voting members Section 5.03: Initial Board of Directors Nine (9) persons shall serve PAT as Board directors until their successors have been selected pursuant to Article VI of these By -Laws. Three (3) of these nine shall be Incorporators of PAT as named in the Articles of Incorporation of Public Access Television, Inc. and seleded by the incorporators. Six (6) shall be appointed by the Incorporators pursuant to Section 5.02 of these By -Laws. In addition, there shall be three (3) ex -officio members selected pursuant to Section 5.06 of these By -Laws. 88�. I t 5 Section 5.04: Ongoing Board of Directors The ongoing Board of Directors of PAT shall consist of nine (9) voting members and three (3) ex -officio members. Six (6) of the voting Board members shall be appointed by the majority of the Board of Directors. Three (3) voting Board members shall be elected by the membership. Three (3) ex -officio members shall be selected pursuant to Section 5.06 of these By -Laws. Section 5.05: Terms of Board Members The three Incorporators serving as Board members shall be re-elected or replaced by vote of the membership at an annual meeting of the membership one year from the date of incorporation. Section 5.06: Ex -Officio Board Members There shall be three (3) ex -officio members of the Board of Directors. One shall be appointed •; ; by the City 4GoundhofJhd City of Iowa City, one shall be appointed by the Iowa City Public Library, and one shall be appointed by the cable system franchisee. Section 5.07: Election of Board Members by the Membership Section 5.06: Appointment of Board Members by the Board of Directors Section 5.08: Events Causing Vacancies Section 5.09: Filling Vacancies Section 5.10: Compensation Section 5.11: Interest of Directors ARTICLE VI. MEETINGS OF THE BOARD OF DIRECTORS ARTICLE VII, BOARD OFFICERS ARTICLE VIII. COMMITTEES ARTICLE IX. INDEMNIFICATION ARTICLE X. CONTRACTS, LOANS, CHECKS, AND DEPOSITS ARTICLE XI. ACCOUNTING BOOKS AND RECORDS ARTICLE XII. CORPORATE SEAL ARTICLE XIII. AMENDMENTS gsz