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Home My WebLink About1989-05-30 Info PacketCity of Iowa City MEMORANDUM May 26, 1989 To: City Council From: Karin Franklin, Senior Planner Re: Planning & Zoning Commission Minutes Enclosed is a draft of the minutes of the Planning and Zoning Commission meeting of May 18, 1989. The final copy will be on the formal Council agenda of June 13, 1989. The draft includes Commission discussion of two items for Council action on the May 30 meeting --Hidden Valley and Rochester Heights subdivisions. PLANNING & ZONING COMMISSION FORMAL MEETING MAY 18, 1989 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS �AProval MEMBERS PRESENT: Clark, Cook, Cooper, Dierks, Hebert, Scott MEMBERS ABSENT: Wallace STAFF PRESENT: Beagle, Franklin, Moen, Kritz CALL TO ORDER: Chairperson Scott called the meeting to order at 7:34 p.m. RECOMMENDATIONS TO COUNCIL: 1. Recommend approval of an amended preliminary planned development housing (PDH) plan for Summit Place, a 1.69 acre development proposed on the southeast corner of the intersection of Kirkwood Avenue and Marcy Street. 2. Recommend approval of V-8901, a request submitted by Gary L. and Ralph J. Freeman to vacate that portion of Lafayette Street immediately west of its intersection with South Gilbert Street and the City -initiated application to vacate an approximate 125 -foot by 80 -foot part of Lafayette Street located west of Ralston Creek and immediately east of the east right-of- way line of the north -south alley between Dubuque Street and the creek. 3. Recommend denial of V-8903, a request submitted by Doug and Toni Carlo to vacate a 10 -foot wide walkway easement between Lots 26 and 27 and Lots 46 and 47 of Pepperwood Addition, Part Two. 4. Recommend approval of S-8906, an application submitted by the Joseph Company for approval of an amended preliminary subdivision plat for Ruppert Subdivision, Part One, and preliminary Large Scale Non -Residential Development (LSNRD) plan for Lot 2, Ruppert Subdivision, Part One (Westport Plaza). 5. Recommend that the'City Council require a walk light be installed at the time that the signalization of the main entrance into Westport Plaza is installed. 6. Recommend approval of S-8909, an application submitted by John P. Muller and Daniel L. Haaf on behalf of Lloyd Mills, property owner, for approval of a preliminary plat for Hidden Valley Subdivision, a 1.9 acre, 5 -lot residential subdivision located on the north side of Rochester Avenue and on Windsor Court extended. 7. Recommend approval of S-8913, a request submitted by Clarence Sewell for final plat approval of Rochester Heights, an 18.24 acre, 60 -lot residential subdivision located on the southwest corner of the Rochester Avenue and Scott Boulevard intersection. 8. Recommend approval of S-8916, a request submitted by Pat Moore Construction Company for approval of a preliminary and final Planned Development Housing (PDH) and Large Scale Residential Development (LSRO) plan for Oberlin 94/ I Planning b Zoning Commission May 18, 1989 Page 2 Estates, a 2.33 acre, 8 -unit condominium development located between Oberlin Street and Scott Boulevard and north of Amhurst Street. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. CONSIDERATION OF THE MINUTES OF APRIL 20 1989: Cook moved to approve the minutes of Apri'1 20, 1989. Cooper seconded the motion. The motion carried 5-0, with Dierks abstaining due to absence. DEVELOPMENT ITEMS: 1. S-8910. Public discussion of a Summary Report on the amended preliminary Planned Development Housing (PDH) plan for Summit Place, a 1.69 acre j development proposed on the southeast corner of the intersection of Kirkwood Avenue and Marcy Street. Beagle reviewed the draft summary report and a memorandum dated May 12, 1989. Clark moved to approve the Summary Report. Cook seconded the motion. The motion carried 6-0. 2. V-8901. Public discussion of a request submitted by Gary L. and Ralph J. Freeman to vacate that portion of Lafayette Street immediately west of its intersection with South Gilbert Street and discussion of a City - initiated application to vacate an approximate 125 -foot by 80 -foot part I' of Lafayette Street located west of Ralston Creek and immediately east of the east right-of-way line of the north -south alley between Dubuque Street and the creek. Moen reviewed the staff. report dated May 18, 1989. Cooper moved to approve a request to vacate a portion of Lafayette Street immediately west of its intersection with South Gilbert Street subject to retaining an easement to allow access to all public utilities and a 20 - foot wide conservation easement over portions of the right-of-way which are contiguous with the banks of Ralston Creek, and further, to approve vacation of a section of Lafayette Street located on the west side of Ralston Creek from the easterly right-of-way line of a north -south oriented alley between Dubuque Street and the creek to a point 125.5 feet east of i the easterly boundary of the alley subject to retention of an easement to allow access to all public utilities and a 20 -foot wide conservation I easement over portions of the right-of-way contiguous to the banks of Ralston Creek. Cook seconded the motion. The motion carried 6-0. 3. -890. Public discussion of a request submitted by Paul M. and Joan L. Victor to vacate the easterly 189.25 feet of the east -west alley between Governor and Summit streets. Moen reviewed the staff report dated May 18, 1989. Moen also indicated that, per the Commission's informal consideration of this application, the 94i 1 Planning & Zoning Commission May 18, 1989 Page 3 Traffic Engineering Division of the Public Works Department will be able to conduct a traffic analysis on the alley in the future. Public discussion opened at 7:54 p.m. Charles H. Swisher, 533 South Summit, stated he would be the only one affected by the closing of the alley as proposed by the Victors because the location of his garage restricts his ability to access it if the alley were to be closed. Swisher continued and indicated that whilehe does have concerns about safety in the area due to alley traffic, he does not feel that the traffic has increased appreciably in the over twenty years he has lived there. Swisher concluded by stating he does not want to have to acquire an access easement from his neighbor and would, therefore, like the alley to remain as it is. Public discussion closed at 7:57 p.m. Cooper moved to remand V-8902 to the Public Works Department for their review with special attention to the following issues: the traffic flow and count on the east and west sections of the alley, the speed of traffic on the alley, and the possibility for changing the alley to one-way traffic at either the east or the west end or both, and to defer consideration of this application to the formal meeting on July 20. Cook seconded the motion. Hebert stated that while he sympathizes with the concerns of the Victors, he is hesitant to take up Public Works' time by studying the alley traffic circulation problem because there is no data to compare it with and would prefer that a vote was taken tonight to either approve or disapprove this item. Clark stated that after viewing the alley and driving through it, he did not feel that closing off any part of the alley was necessary. Dierks stated that she agreed that, as the numbers resulting from an analysis of the alley could not be compared with established numbers, she would also like to seethe item voted up or down tonight. The motion was denied, 2-4, Cooper and Scott voting in the affirmative. Clark moved to defer V-8902 to the June 1 formal meeting. Hebert seconded the motion. The motion was carried 6-0. 4. V-8903. Public discussion of a request submitted by Doug and Toni Carlo to vacate 10 -foot wide walkway easement between Lots 26 and 27 and Lots 46 and 47 of Pepperwood Addition, Part Two. Moen reviewed the staff report dated May 18, 1989. Public discussion was opened at 8:14 p.m. Renae Lopez, 1162 Briar Drive, stated that, at the present time, school kids do not cut through the private lawns and she, therefore, does not feel there is a need for the sidewalks as proposed. Lopez continued and indicated that from her research, there is a utility box within the easement and it would cost $230 to remove it. She noted that that figure came from the Iowa -Illinois Gas and Electric Company. Lopez indicated that she had concerns over the maintenance of the sidewalk and who would be 941 Planning 6 Zoning Commission May 18, 1989 Page 4 responsible for its upkeep. Lopez concluded by saying that shehas recently purchased the house she is living in and was never told about the sidewalk easement. If it were to be put in, it would take away some of her privacy which was one of the reasons she bought the house. Doug Carlo, 1156 Briar Drive, stated that he was concerned about the lack iinformation s andthatiafforded t the lot f hehadknown aboutthishepwalkwaydeasement,wthis would have affected his decision. Carlo asked whether the subdivision developer was responsible for installation. Moen replied that yes, the subdivider would be responsible for its construction unless he had not transferred that responsibility onto somebody else. Carlo indicated that the stormwater drainage does or would flood a portion of the sidewalk if it were constructed and may cause a problem. David and Sarah Riddle, 1113 Sandusky Avenue, stated that the sidewalk easement was never explained to them at the time that they bought their house. Sarah Riddle continued and noted that the privacy of their backyard would be compromised by the sidewalk and they would like to see the walkway easement vacated. Public discussion closed at 8:30 p.m. Cook moved to approve Z-8903, a request to vacate the walkway easement between Lots 26, 27, 46 and 47 of Pepperwood Addition, Part 2. Dierks seconded the motion. Clark stated that he will vote for vacation of the walkway easement because he disagrees with the location of the sidewalk and does not feel that if the sidewalk was constructed, it would serve a significant number of people. Dierks stated that she did not agree with Clark since the sidewalk would be utilized by children going to the park to the south of the development in theert areasand that athereostillrexgthe ists sometential potentialfor forea school to the south, in the future, there is a need for the walkway to facilitate pedestrian circulation within the subdivision. Clark stated he does not feel that the sidewalk will be used.and that he does not want to impose the will of "big brother" on the neighborhood. Scott indicated the sidewalks were included at the time of the subdivision platting to prevent unnecessary travel lengths for pedestrians. Scott also indicated lending that he will vote against the vacation, but was very concerned about rosective homeowners. In any case, tutions /that or iisenot aan issue that the City rches not fully ris ng responsible for. Cook asked what kinds of screening could be placed near the walkway. Moen replied that for the first 20 feet of a person's front yard, a 4 -foot fence could be erected and thereafter a 6 -foot fence could be erected; however, Moen indicated that there was no height limit if vegetation were used instead of a fence. Cook stated that, while the lack of information provided to the homebuyers concerning the walkway easement is deplorable, the City is not responsible and that he will vote to retain the pedestrian access in the neighborhood. Cooper stated that he was also concerned about that lack of information provided the homeowners but that he will also vote to deny the vacation of the walkway easement. Planning S Zoning Commission May 18, 1989 Page 5 The motion to approve the vacation of the walkway easement failed, 1-5, with Clark voting in the affirmative. Cook moved to deny V-8903. Dierks seconded the motion. The motion carried, 5-1, Clark voting nay. 5. S-8906. Public discussion of an application submitted by the Joseph Company for approval of an amended preliminary subdivision plat for Ruppert Subdivision, Part One, and preliminary Large Scale Non -Residential Development (LSNRD) plan for Lot 2, Ruppert Subdivision, Part One (Westport Plaza). (45 -day limitation period: May 18, 1989.) Franklin reviewed a staff report dated May 16, 1989. Scott asked if the entrance was a Type A entrance with four lanes, full signalization and full-length deceleration lanes and that if there was a change in this that it would come back to the Planning and Zoning Commission as a substantive change. Franklin replied yes, however, a change in the acceleration lane may not warrant the item coming back before the Commission. Dierks expressed a desire to provide a suitable crossing for pedestrians by either signalization or a walkway over the highway to allow people to get across from the residential areas to the north to Westport Plaza. Franklin replied that the signals at the main entrance could provide a walk signal to facilitate pedestrians across the highway. Dierks asked whether the secondary access to the development would also be signalized. Franklin replied that at the present time, City staff does not recommend signalization at this access point. Franklin continued and indicated that when all the information is submitted to the IDOT, they may raise the issue of signalization of the secondary access. Scott supported signalization at the main entrance, including a walk signal to facilitate pedestrian access to Westport Plaza. Public discussion opened at 9:04 p.m. Larry Schnittjer, MMS Consultants, stated that the preliminary plat displays very closely.the final design of the primary entrance into the Westport Plaza development. Public discussion was closed at 9:05 p.m. Cook moved to approve S-8906, an application submitted by the Joseph Company for approval of an amended preliminary subdivision plat for Ruppert Subdivision, Part 1, and a large scale non-residential development (LSNRD) plan for Lot 2, Ruppert Subdivision, Part One (Westport Plaza). Cooper seconded the motion. Clark stated he was concerned that the signalization of the main entrance should also be provided at the secondary access for Westport. Dierks stated that she was also concerned by the lack of signalization at the secondary access and that when development continues along this corridor, it would be necessary in the future. Scott stated that in the absence of Commissioner Wallace, he will express her opinion and concerns over the Westport Plaza development having only one primary entrance to the development. 9�� ■ Planning S Zoning Commission May 18, 1989 Page 6 The motion carried 6-0. Dierks moved to recommend to the City Council that a pedestrian walk light be integrated into the signalization at the primary entrance into the Westport Plaza development. Cook seconded the motion. The motion carried 6-0. 6. S-8909. Public discussion of an application submitted by John P. Muller and Daniel L. Haaf on behalf of Lloyd Mills, property owner, for approval of a. preliminary plat for Hidden Valley Subdivision, a 1.9 acre, 5 -lot residential subdivision located on the north of Rochester Avenue and on Windsor Court extended. (45 -day limitation period: waived.) Franklin reviewed a staff report dated May 16, 1989. Public discussion opened at 9:12 p.m. Michael Flannigan, 1801 Windsor Court, asked whether the proposed subdivision would continue the existing stormwater drainage system. Franklin replied yes, it would. Flannigan asked whether the developer will repair the streets in the subdivision that are broken up -due to the _. construction equipment utilizing them. Franklin replied that after a subdivision is completed, the streets are dedicated to the City and that the responsibility for their upkeep is then passed on to the City. Franklin continued and indicated that any problems with the streets in the subdivision would be looked into. Cooper moved to approve S-8909, an application far approval of a preliminary plat for Hidden Valley Subdivision, a 1.9 acre, 5 -lot residential subdivision. Cook seconded the motion. Dierks asked if Windsor Court would be extended to Seventh Avenue. Franklin replied that yes, but not at any time in the near future. The motion carried 6-0. 7. S-8913. Public discussion of a request submitted by Clarence Sewell for final plat approval of Rochester Heights, an 18.24 acre, 60 -lot residential subdivision located at the southwest corner of the Rochester Avenue and Scott Boulevard intersection. (45 -day limitation period: May 29, 1989.) Beagle reviewed a staff report dated May 18, 1989. Scott stated that in Commissioner Wallace's absence, he would reiterate her concern expressed at Monday night's informal meeting that secondary access be provided to this subdivision and that in general a policy does need to be established in fairness to this Commission and developers on when secondary access is required. Cooper moved to approve S-8913, a final plat of Rochester Heights, an 18.24 acre, 60 -lot residential subdivision located at the southwest corner of Rochester Avenue and Scott Boulevard intersection subject to final approval of the legal papers. Hebert seconded the motion. The motion carried 5- 0, Dierks temporarily absent. ?41 Planning S Zoning Commission May 18, 1989 Page 7 8. 5-8916. Public discussion of a request submitted by Pat Moore Construction Company for amended preliminary and final Planned Development Housing (PDH) and Large Scale Residential Development (LSRD) plan approval for Oberlin Estates, a 2.33 acre, 8 -unit condominium development located between Oberlin Street and Scott Boulevard and north of Amhurst Street. (45 -day limitation period: May 29, 1989.) Beagle reviewed a staff report dated May 18, 1989, and recommended theplan be approved subject to stipulations included in a memorandum from Linda Gentry, First Assistant City Attorney, dated May 18, 1989. Public discussion was opened at 9:46 p.m. Charles Bush, 97 Oberlin Street, stated that he has talked with his immediate neighbors and that their major concern was traffic. Bush continued and indicated that the proposed condominium development will not adversely affect traffic within the neighborhood and that the condominiums will add to the quality of the neighborhood. V.C. Smith, 96 Oberlin Street, stated that he felt the development will benefit the neighborhood. Smith continued and stated that he was concerned about drainage across the lot and that the development integrates with the existing drainage system. Smith concluded by saying that he was in support of the proposed development. Beagle replied that the Public Works Department had reviewed the drainage system and feels that it is adequate. Ben Moore, applicant, stated that he was representing Pat Moore Construction Company and asked the Commission to expedite the approval process for this development as there is demand for this type of housing. Public discussion closed at 9:51 p.m. Cook moved to approve 5-8916, a request for approval of preliminary and final Planned Development Housing (PDN) and Large Scale Residential Development (LSRD) plan for Oberlin Estates, subject to: 1. Vacation of the existing 5' utility easement on Lot 100 of Court Hill - Scott Boulevard Addition, Parts 6, and relocate and rededicate the easement on Lot 100 as a 10' utility easement as indicated on the PDH plan. 2. Include as a restrictive covenant, the obligation to maintain the common areas shown on the PDH plan; 3. Install a public sidewalk across the frontage of Lot 106 along Oberlin Street prior to the City's issuance of building permits. 4. Developer agrees to obligating the Homeowners Association to maintain a portion of the stormwater management easement and basin located on Lot 106, Court Hill -Scott Boulevard, Part 7, and City agrees to acknowledge transfer of the current maintenance obligation from the owner of Lot 107, to Oberlin Estates, and final approval of legal papers. n/ Planning 6 Zoning Commission May 18, 1989 Page 8 Hebert seconded the motion. Cook complimented the applicant for naming the development after an outstanding small liberal arts college which he attended. Dierks indicated that since the meeting schedule of this Commission had been altered, she will vote for waiving the passing of two meetings. Scott reiterated that the Commission is waiving the policy of requiring two meetings for public discussion on rezonings. The motion carried 6-0. Cook moved to recommend to Council to vacate a 5' utility easement as currently shown on Lot 100, Court Hill -Scott Boulevard Addition, Part VI. Hebert seconded the motion. The motion carried 6-0. OTHER BUSINESS: 1. Planning and Zoning Commission. Dierks indicated that the City Council approved the Westport Plaza development by a vote of 5-2. Dierks moved to adjourn the meeting. Cooper seconded the motion. The motion carried 6-0. The meeting was adjourned at 9:59 p.m. Minutes submitted by Kyle L. Kritz. Minutes approved by: Kenneth Cooper, Secretary r 9G/ I i I' ` / n IOWA CITY WATER TREATMENT DIS ONIMEMORA U DATE: May 25, 1989 TO: Chuck Schmadeke & Steve Atkins FROM: Edward Brinton RE: Water Meter Shortage FILE:METRSHRT You have asked for more information on the status of the water meter shortage and in particular the article in the Press Citizen. During the 4 years 1985 - 1988 we installed 751 small meters. This is a rate of 188 per year. We have normally budgeted for 200 meters at a cost of $ 20,000 each year. During the last 12 months we have ordered 860 small meters and 42 large meters at a cost of $ 58,000. We have installed 175 in the last 6 months alone. Plumbers or Owners have also installed 40 additional meters in the last 60 days. We have meter request orders from plumbers or Owners and estimated new housing units which will require an additional 150 meters in the next 90 days or before August 30. In one building there was 25 meters and one new building will have 60 meters so the individual apartment occupants will pay their own bill. We have 140 new small meters on hand. The next shipment of 300 meters is scheduled for delivery by mid August. We just learned we may receive 50 meters ( stolen from someone else's order within a week. We have 25 meters being rebuilt by a contractor. I am preparing a purchase order for 800 new small meters and 60 large meters for delivery on a schedule of approximately 200 each 3 months during the next fiscal year. The prices are expected to go up 5% in two weeks. The current cost for this order is $ 55,000 and the cash payment will be upon delivery. Stacy Swadish, the reporter for the Press Citizen, was at the City Council meeting on Tuesday, May 16. She heard my response to the City Council questions, and called me for more information. I think the article is reasonably accurate with a few minor corrections: 1. Water measured by a second meter probably does not drain to the storm sewer. 2. Water measured by a second meter for commercial or machine cooling in the downtown area or an area which is all paved probably would drain to a storm sewer. I Gz A A A W -i qzlpslocy ress commoctil I A greal Maw'tor along.wft to a sakL Brit latendent lI passM a Aecond i J*kowners. C. from thil arc=m I �by havina second �-i Brintong .bas ordered 1,*ODD.-new: meters..humAeptune Meter Go. 'Th-e—problem ibe aid, Is t&i jlar geecities &ve ilso laced"i �ders for -me New 10ty, .baso ered'aboqtGO,ODDmi The city buys meters only from one company.4"Is all the :;parts uniform Leta - e city do • jowputeffte4ft ,If It W_ ce We d �pqbe go. to. &:different pla et th em,!'Xiliton said. keeping*jnougb meters. ,on Di FL�o Is I for 4. Oj�bouslng;Zn�e or- enMd mi ,Ou—1 ve Augum� Anyone Interested., havIni a water meter' Mulled can Gcall the "water, epartnue'nt. ;Pamphlets 'ciplarr"if the 7new irides will be102 ' ;;Wints _WAO bd uest thim0m, 9 Us L W -i qzlpslocy ress commoctil I A greal Maw'tor along.wft to a sakL Brit latendent lI passM a Aecond i J*kowners. C. from thil arc=m I �by havina second �-i Brintong .bas ordered 1,*ODD.-new: meters..humAeptune Meter Go. 'Th-e—problem ibe aid, Is t&i jlar geecities &ve ilso laced"i �ders for -me New 10ty, .baso ered'aboqtGO,ODDmi The city buys meters only from one company.4"Is all the :;parts uniform Leta - e city do • jowputeffte4ft ,If It W_ ce We d �pqbe go. to. &:different pla et th em,!'Xiliton said. keeping*jnougb meters. ,on Di FL�o Is I for 4. Oj�bouslng;Zn�e or- enMd mi ,Ou—1 ve Augum� Anyone Interested., havIni a water meter' Mulled can Gcall the "water, epartnue'nt. ;Pamphlets 'ciplarr"if the 7new irides will be102 ' ;;Wints _WAO bd uest thim0m, 9 � � 1984 1985 IF?EXDI7 I 131 SELECTED CUSTOMER SERVICE ACTIVITY RECORD – ------------------------- 300- 2931 � t[i(tp![tifllnOlillllt[lfltttn!lttpnnnlntn((!([!pt'. 92 138 103 YEAR 1978 - 1919 1980 1991 1982 551 ------------------------------------------------ METERREADS 151 2312 2307 -------- 2389 _METER 2541 2353 its METER RESETS 328 189 114 95 108 - .METER REMOVES .132 211 ISI 123 134 116 METER CHANGES 853 1012 1895 1591 1150 291 NEW METER SETS 325 233 208 250 315 144 YORK ORDERS 536 333 351 714 1190 COLLECTIONS (6) .435 1390 258 I0// 811 OUTSIDE READERS 911 932 1894 155 1224 SPECIAL READS 6 31 44 S 10 )APS 231 IBB 128 147 163 iMETER REPAIRS 323 668 752 845 147 2ND WATER METER NIR MIP. NIR NIR NIR 1i t I ----------------------- NOTES:' -- — — -- ! II THROUGH SEPTEMBER 21 ESTIMATED FOR THE 12 MONTH YEAR 31 THIS IS APPROXIMATELY THE TIME WHEN COMPUTER BILLING BEGAN 41 MIP. MEANS NOT RECORDED SI METER READS- SPECIAL READING WHEN SONEONE KOVES OUT AND ' SOMEONE ELSE MOVES INTO A BUILDING. ................. 1ptllnt[ntll 1583 1984 1985 1966 131 3001 – ------------------------- 300- 2931 2898 2512 92 138 103 9I 129 191 144 102 551 388 142 93 628 255 its 167 1713 2803 2051 2382 1451 1539 1577 1461 628 951 116 167 16 1B 12 13 291 255 124 195 414 534 144 132 NIP. RIP. RJR M/R nntunmltnmliti{ 198T 1989 . . 1988 I 3001 2555 3400 it 100 85 110 131 76 100 — '.122 104. 110. 184 206 ?97150 I! 2930 2391 3100 II I 1538 I1110 IS00 174 205 i 7 8 10 i 187 its ISO 109 147 200 RIR 71 9s City of Iowa City MEMORANDUM Date: May 23, 1989 To: City Council From: Assistant City Manager Re: Mailbox in Dubuque Street Kiosk Attached please find: a. A copy of a letter from the Supervisor of Delivery and Collection, U.S. Postal Service. b. A copy of a memorandum from the Director of Parks and Recreation regarding recent vandalism and problems with the mailbox in the Dubuque Street kiosk. While it does not appear that a mailbox in another location would be safer or more secure, Terry Trueblood does point out an advantage in being able to utilize the Dubuque Street kiosk for other purposes. This matter is being forwarded to the Design Review Committee for its further review and recommendation. Once that is received, the matter will be brought before Council. The Postal Service has been so advised. cc: Terry Trueblood Patt Cain bj/pc2 9,13 I Mr. Dale Helling Assistant City Mgr. Iowa City, Iowa 52240 Mr. Helling, United States Postai Service RECE IVE- -:i% Y ; Because there have been instances of vandalism, one involving fire, at the kiosk at the corner of l Washington and Dubuque Streets we are concerned with the security of the mail involved. We propose that the U.S.P.S. vacate the 10, kiosk, by withdrawing the mail slot there. We would replace it with a conventional collection box, ( the kind found on street -corners around town). We would propose that this collection box be placed on the pedestrian plaza near the alley, somewhere near Dain -Bosworth, ( a major user of the kiosk ). If you have any questions regarding this proposal, feel free to contact us at 354-1560. I li I � II I i i j Parks & recreation department to: re: MEMO Dale Helling from: Terry Trueblood Mailbox in date: Dubuque Street Kiosk May 22, 1989 Although we haven't maintained precise records, the following is an accounting of the most recent problems relative to the Dubuque Street kiosk, located in city Plaza. This kiosk contains a postal drop box. January, 1987 Bulletin boards destroyed by vandals; no damage to mailbox. January, 1988 Bulletin boards replaced again, due to fire; fire was extinguished before kiosk was damaged. February, 1989 Key to kiosk was broken off in lock by postal employee. March, 1989 Key to kiosk was again broken off in lock by postal employee. This time a locksmith was needed for repairs. March, 1989 Mailbox within the kiosk was set on fire; fire department had to break door of kiosk to extinguish fire; repairs were required. The kiosk located in the plaza at the west end of College Street contained a mailbox until April, 1985, at which time the mailbox was removed, due to recurring vandalism. As a side note, the removal of the mailbox would probably be to our advantage. The kiosk could then be used to store equipment and supplies necessary for C.B.D. maintenance and/or the adopt -a -bed program. city of iowa city yG3 ■ Sent to all residents along Benton Street from Giblin Drive through Michael Street May 24, 1989 V v� Dear Resident: U CITY OF IOWA CITY The second phase of construction involving the installation of the storm sewer, sanitary sewer and concrete pavement by Tschiggfrie Excavating from Dubuque, Iowa, is expected to reach your portion of the neighborhood beginning on May 30. Sewer construction will begin at Giblin Drive and progress west. The actual day it reaches your home will depend on the weather and subsurface conditions. The contractor will notify you at least 24 hours before closing your driveway. Paving on the east portion of Benton Street is scheduled for this week. This will minimize the distance to temporary parking spots. It's hoped that the construction activities in front of your house will be completed by June 30 but this can't be guaranteed. During this phase of construction, the street will be removed and access to driveways can't be maintained. On -street parking will provided along Benton Street near the west end of the project, on the east end of Benton and on Hudson Street. Some residents are parking on Douglas. Please use the location which is most convenient for you. Police, fire and ambulance services have been advised and are prepared for emergency access if necessary. A special crew will provide curbside garbage pick-up on Mondays. The Post Office has stated that mail delivery will not be affected. There is no way to prevent inconvenience during the coming weeks; it can only be minimized by thoughtful preparation. I'd like to suggest you stock up on heavy items from the grocery store and take care of any other arrangements you wish to make. If you have questions on any phase of the project or if I can help you in some other way, please call me at 356-5139 between the hours of 8:00 a.m, and noon; or I can also be reached at home at 337-3874 during the hours of 6:00 a.m, and 9:00 p.m. Please leave a message and I'll return your call as soon as possible. Ouestions regarding water service should be directed to Judy Moss at 356-5160. I Please recognize the long term benefits of new and improved sanitary and storm sewers, improved streets, sidewalks, and new water mains and bear with us during this difficult period. construction Thanks for your cooperation. I Sincer ly, 114 Gre Assistant Project Manager CIVIC CENTER • 410 LAST WASIIINGTON STREET • IOWA CITY. IOWA 57:40 • (119) 796.50000 �� I May 24, 1989 V— — James Scheib CITY OF IOWA CITY 3116 Friendship Street Iowa City, Iowa 52240 Dear Mr. Scheib, I am writing to you in regards to parking ticket AAO0163417 issued to you on Saturday, May 13, 1989. After speaking with you on Saturday, May 13, 1 have spoken with both the Parking Enforcement Attendant and the Police Radio Dispatcher involved. The Parking Enforcement Attendant who issued the ticket stated that she had not looked carefully in the vehicle before issuing the ticket. When she first observed you she thought that you had gotten out of the blue car parked next to your van. She stated that if you would have identified yourself as the operator of the vehicle she would not have issued a ticket. It is the policy of the City of Iowa City Parking Division that once a ticket is issued the Issuing officer cannot take the ticket back. The ticket must be placed on review with the Traffic Division. The Parking Enforcement Attendant and the Police Dispatcher both informed you of this policy, Both City employees involved with this situation have informed me that you behaved in a less than cooperative manner toward them. They felt that they had provided you with the Information necessary to have your ticket reviewed. Parking ticket AA0O163417 has been dismissed by the Parking Ticket Review Committee. This dismissal was based on the Parking Enforcement Attendant's statement that she would not have Issued the ticket If you had identified yourself as the operator. If I can be of further assistance to you in this or any other matter please contact me Sincerely, / Joe Fowler Parking System Supervisor i cc: Stephen Atkins, City Manager Rosemary Vitosh, Finance Director 410 LAST WASHINGTON STREET 0 IOWA CITY, IOWA S11E0 0 IF 10) I56.5000 0 FAX (1101 1{1.1000 U/ � Memorandum To: Chamber Board of Directors From: Dwight Jensen, Chair Legislative Council Re: 1989 Legislative Session IOWA CITY AREA CHAMBER OF COMMERCE 325 E. Washington P.O. Box 2358 Iowa City, Iowa 52244 319-337.9637 May 25, 1989 Before it adjourned during the early morning hours of May 7, the 1989 session of the Iowa Ceneral Assembly acted favorably on many of the Chamber's legislative proposals. (A booklet containing the full text of the Chamber's adopted legislative issue positions will be distributed to all members during the month of June. Relevant action during the 1989 session is summarized below.) School Ald A new school aid formula, adopted after painful compromises among opposing Interests, contains several of the features called for in the funding section of the Chamber's education pplicy statement. The new formula eliminates phantom students and utilizes a five-year moving average to calculate enrollment, thus enabling the state to place the funding where the students are. In another area addressed by the Chamber's school funding policy, the legislation permits local districts to levy additional taxes If the school board and district agree the added income is necessary to meet local demands and expectations for education. Due to the diligent efforts of our Iowa City area legislators, the school funding bill contains a provision allowing the Iowa City school board to call another election on a proposed enrichment tax. The additional funds are necessary to bridge the gap during the next few years until the Iowa City schools begin to receive the full benefits of the new school aid formula. That provision, local legislators have said, originated at one of the monthly luncheon meetings held regularly during the session between the Iowa City area legislative delegation and members of the Chamber Executive Committee and Legislative Council. • Serving the Iowa City, Coralviile, and Johnson County Area 9�G� Report to Chamber Board May 25, 1989 - Page 2 Road Use Tax A new formula for distribution of road use tax funds also represents difficult compromises over an issue that had threatened to deadlock the session. While some in this community may not feel it goes far enough, the new plan provides a larger share for state highways and city streets, as the Chamber advocated. The revised formula for distributing about $600 million a year in state gasoline tax receipts will provide 47.5 percent to state highways, 32.5 percent to county roads and 20 percent to city streets. However, the new formula will be phased in over two years, and counties were guaranteed they would not receive less road money than under the current formula. The present formula apportions 45 percent of the road use tax fund to the state, 37 percent to counties and 18 percent to cities. Economic Development Although significant changes were made in the use of state lottery funds, the Community Economic Betterment Act (CERA) grant program remained intact, and CEBA grants were funded at the current $4.65 million level for another year. This Is consistent with the Chamber's adopted position on economic development incentives. The CEBA program provides grants and subsidized loans to business expansion projects that promise to add jobs in Iowa. The major share of the lottery profits will still be used to support economic development programs, although a much larger portion -- 19 percent, as compared with nine percent this year — will be directed to conservation, recreation and environmental projects. Direct loans, grants and subsidies to businesses will be decreased, while Indirect assistance to businesses -- such as consulting, marketing, promotion and employee training services -- will receive a larger share of the lottery pie. Legislation enacted to expand the state prison system includes space for 120 more medium -security prisoners at the Medical and Classification Center at Oakdale, despite a strong division within the legislature over corrections policy. The compromise bill that was ultimately passed Included provisions sought both by lawmakers who advocated more prisons as well as those who wanted more community-based corrections services. The Oakdale expansion, supported by the Chamber, was one of the early proposals that survived in the final bill. University Capital improvements As the Board of Regents requested, funding was provided for critically needed new buildings and a start on renovation of decaying campus buildings at The University of Iowa. The legislature recognized the University's priorities for capital Improvements, which were endorsed In a Chamber policy statement. in addition to funds for fire and environmental safety improvements, compromise legislation passed in the closing hours of the session Includes $1 million next year to plan a new building for the College of Business Administration, $11.2 million for an addition to the Pharmacy Building and $1 million to renovate MacLean Hall. ....... _....- . I Report to Chamber Board May 25, 1989 - Page 9 University Health Science Center With the solid support of our local legislators and many other members of the General Assembly, the indigent Patient Care Program of The University of Iowa Hospitals and Clinics (UIHC) was funded for fiscal year 1990 at the level recommended by the Governor. The Chamber opposed efforts to reduce the appropriation and thus further decentralize the program. Another measure opposed by the Chamber, a proposal from the previous session to change the UIHC governance structure, was not even brought up this year. During the 1989 session, legislative action in support of the programs of the U of i Health Center seemed to reflect a greater understanding of the importance of the UIHC and the need to maintain the resources it needs to fulfill its missions of patient care, education and research. As the Chamber's policy notes, the U of I Health Center j benefits the Iowa City area and the entire state. i I Other issues There was a substantial increase in state funding for agricultural research, as the Chamber advocated. And, the 1988 legislation curtailing University competition with private business was lett intact despite some proposals for making it even more restrictive. The Chamber supports the intent of the 1988 law and is monitoring the actions of the Board of Regents and the University to implement it. The studies of the higher education system, which the Chamber supports, are continuing and will be a major focus of the 1990 legislative session. Finally, during the interim between sessions, legislative committees will study a great many issues of interest and concern to Chamber members. These include the allocation of road use tax funds among counties, health insurance needs, property tax reduction, trends in the treatment of the mentally ill, park and recreation enhancement, equity In pension taxation, drug prevention and enforcement, job training, how lottery funds are spent, worker's compensation, child day care, current and future water supply needs in both rural and urban areas, political campaign reform, dropout prevention, and the economic and environmental benefits of energy efficiency — 20 interim studies in all, which will generate recommendations on a broad range of issues before the legislature convenes again in January. Conclusion ideally, a legislative body is the essence of the democratic process -- a place where reasonable people can disagree yet work together in an atmosphere of mutual trust to arrive at the best possible compromises, given the opposing viewpoints. In most respects, the 1989 session of the Iowa General Assembly worked that way to a greater extent than any session In recent memory, and the enactments cited in the preceding paragraphs are only the most relevant examples. The positions adopted do not represent all of the Chamber's interests for 1989, nor were they intended to. In this first year of a new Chamber effort in legislative relations, the Legislative Council's subommittees chose Issues that they felt were important and 9GG Report to Chamber Board May 25, 1989 - Page 4 could be dealt with properly in the time available. The Council's intent was to present to the Chamber Board, and ultimately to the Chamber membership and the legislature, only positions that had been thoroughly researched and carefully considered-- positions that we felt were supported by reliable information and sound reasoning. In the coming months and years, additional subcommittees will be activated, new positions will be presented, and existing positions can be modified or removed by the Board as circumstances warrant. Legislative relations is a continuing, long-term process. It usually takes several years from the inception of an idea to the enactment of a bill. The mutual trust that is so vital in dealing with difficult Issues takes years to develop. It also takes time to build the base of information and understanding that both legislators and constituents must have in order to act appropriately on those issues. We believe the Iowa City Area Chamber can take satisfaction and considerable pride In the results of the first year of Its venture into serious legislative relations. We also believe that all of the members of the Legislative Council, who worked so hard, are to be commended for their efforts. But we all realize that we have fust begun. DEJ.d cc-board5 Y Y Y 9�� I it 1 '> i l{ . . . -111111 T •30AM-Housing Appeals Board (Public Library) 30PM-Council Chambers) A AM -Staff meeting Room Mtg TT F I S 'S /C /v 2PM-Prebid Conf for Civic Center Proj (Conf Room) 7:30PM-Formal P&Z (Chambers) EX - ;U .Zle I� PM -Senior Center 3:30PM-Committee o (Conf Room) -«.••y r Corton (Sr Center) Community Needs (Senior center) T •30AM-Housing Appeals Board (Public Library) 30PM-Council Chambers) A AM -Staff meeting Room Mtg TT F I S 'S /C /v 2PM-Prebid Conf for Civic Center Proj (Conf Room) 7:30PM-Formal P&Z (Chambers) EX - ;U .Zle PM -Senior Center 3:30PM-Committee o (Conf Room) -«.••y Corton (Sr Center) Community Needs (Senior center) PM -Design Review I 7:30PM-Airport Commi(Senior ) Com (Public Lib) PM -Library Board Comm (Transit •15PM-Broadband (Public Library) Facility) Telecommunication Comm (Chambers) .Z5 4 y p 9 ' PM -Informal Council (Chambers OAM-Staff Meeting (Conf Room) 3a 0:30AM-Bid openin (Conf Room) ;� PM -Hu an Ri hts Comm TSr.Ce�her) 7:30PM-Council I` (Chambers) 1 Memorandum To: Chamber Board of Directors From: Dwight Jensen, Chair Legislative Council Re: 1989 Legislative Session Xnw IOWA CITY AREA CHAMBER OF COMMERCE 325 E. Washington P.O. Box 2358 Iowa City, Iowa 52244 319-337.9637 May 25, 1989 Before 1t adjourned during the early morning hours of May 7, the 1989 session of the Iowa General Assembly acted favorably on many of the Chamber's legislative proposals. (A booklet containing the full text of the Chamber's adopted legislative issue positions will be distributed to all members during the month of June. Relevant action during the 1989 session is summarized below.) School Aid A new school aid formula, adopted after painful compromises among opposing Interests, contains several of the features called for In the funding section of the Chamber's education policy statement. The new formula eliminates phantom students and utilizes a five-year moving average to calculate enrollment, thus enabling the state to place the funding where the students are. in another area addressed by the Chamber's school funding policy, the legislation permits local districts to levy additional taxes if the school board and district agree the added income is necessary to meet local demands and expectations for education. Due to the diligent efforts of our Iowa City area legislators, the school funding bill contains a provision allowing the Iowa City school board to call another election on a proposed enrichment tax. The additional funds are necessary to bridge the gap during the next few years until the Iowa City schools begin to receive the full benefits of the new school aid formula. That provision, local legislators have said, originated at one of the monthly luncheon meetings held regularly during the session between the Iowa City area legislative delegation and members of the Chamber Executive Committee and Legislative Council. Serving the Iowa City, Coralville, and Johnson County Area 9G� i. Report to Chamber Board May 25, 1989 - Page 2 Road Use Tax A new formula for distribution of road use tax funds also represents difficult compromises over an issue that had threatened to deadlock the session. While some in this community may not feel it goes far enough, the new plan provides a larger share for state highways and city streets, as the Chamber advocated. The revised formula for distributing about $600 million a year in state gasoline tax receipts will provide 47.5 percent to state highways, 32.5 percent to county roads and 20 percent to city streets. However, the new formula will be phased in over two years, and counties were guaranteed they would not receive less road money than under the current formula. The present formula apportions 45 percent of the road use tax fund to the state, 37 percent to counties and 18 percent to cities. I i i Economic Development Although significant changes were made in the use of state lottery funds, the Community Economic Betterment Act (CERA) grant program remained Intact, and CEBA grants were funded at the current $4.65 million level for another year. This is consistent with the Chamber's adopted position on economic development incentives. The CEBA program provides grants and subsidized loans to business expansion projects that promise to add jobs in Iowa. The major share of the lottery profits will still be used to support economic development programs, although a much larger portion -- 19 percent, as compared with nine percent this year -- will be directed to conservation, recreation and environmental projects. Direct loans, grants and subsidies to businesses will be decreased, while Indirect assistance to businesses -- such as consulting, marketing, promotion and employee training services -- will receive a larger share of the lottery pie. Legislation enacted to expand the state prison system Includes space for 120 more medium -security prisoners at the Medical and Classification Center at Oakdale, despite a j strong division within the legislature over corrections policy. The compromise bill that was ultimately passed Included provisions sought both by lawmakers who advocated more prisons as well as those who wanted more community-based corrections services. The I� Oakdale expansion, supported by the Chamber, was one of the early proposals that survived in the final bill. University Capital Improvements I As the Board of Regents requested, funding was provided for critically needed new buildings and a start on renovation of decaying campus buildings at The University of Iowa. The legislature recognized the University's priorities for capital improvements, which were endorsed in a Chamber policy statement. In addition to funds for fire and environmental safety improvements, compromise legislation passed In the closing hours of the session Includes $1 million next year to plan a new building for the College of Business Administration, $11.2 million for an addition to the Pharmacy Building and $1 million to renovate MacLean Hall. 9G� Report to Chamber Board May 25, 1989 - Page 3 University Health Science Center With the solid support of our local legislators and many other members of the General Assembly, the Indigent Patient Care Program of The University of Iowa Hospitals and Clinics (UIHC) was funded for fiscal year 1990 at the level recommended by the Governor. The Chamber opposed efforts to reduce the appropriation and thus further decentralize the program. Another measure opposed by the Chamber, a proposal from the previous session to change the UIHC governance structure, was not even brought up this year. During the 1989 session, legislative action in support of the programs of the U of I Health Center seemed to reflect a greater understanding of the importance of the UIHC and the need to maintain the resources It needs to fulfill its missions of patient care, education and research. As the Chamber's policy notes, the U of I Health Center benefits the Iowa City area and the entire state. Other Issues There was a substantial Increase in statfunding for agricultural research, as the e Chamber advocated. And, the 1988 legislation curtailing University competition with private business was left intact despite some proposals for making It even more restrictive. The Chamber supports the intent of the 1988 law and is monitoring the actions of the Board of Regents and the University to implement it. The studies of the higher education system, which the Chamber supports, are continuing and will be a major focus of the 1990 legislative session. Finally, during the Interim between sessions, legislative committees will study a great many issues of Interest and concern to Chamber members. These include the allocation of road use tax funds among counties, health Insurance needs, property tax reduction, trends in the treatment of the mentally ill, park and recreation enhancement, equity in pension taxation, drug prevention and enforcement, Job training, how lottery funds are spent, worker's compensation, child day care, current and future water supply needs in both rural and urban areas, political campaign reform, dropout prevention, and the economic and environmental benefits of energy efficiency -- 20 interim studies In all, which will generate recommendations on a broad range of Issues before the legislature convenes again in January. Conclusion Ideally, a legislative body is the essence of the democratic process -- a place where reasonable people can disagree yet work together in an atmosphere of mutual trust to arrive at the best possible compromises, given the opposing viewpoints. in most respects, the 1989 session of the Iowa General Assembly worked that way to a greater extent than any session in recent memory, and the enactments cited in the preceding paragraphs are only the most relevant examples. The positions adopted do not represent all of the Chamber's interests for 1989, nor were they intended to. In this first year of a new Chamber effort in legislative relations, the Legislative Council's subommittees chose Issues that they felt were important and Report to Chamber Board May 25, 1989 - Page 4 could be dealt with properly in the time available. The Council's intent was to present to the Chamber Board, and ultimately to the Chamber membership and the legislature, only positions that had been thoroughly researched and carefully considered--- positions that we felt were supported by reliable information and sound reasoning. In the coming months and years, additional subcommittees will be activated, new positions will be presented, and existing positions can be modified or removed by the Board as circumstances warrant. Legislative relations Is a continuing, long-term process. It usually takes several years from the inception of an Idea to the enactment of a bill. The mutual trust that is so vital in dealing with difficult issues takes years to develop. It also takes time to build the base of information and understanding that both legislators and constituents must have in order to act appropriately on those Issues. We believe the Iowa City Area Chamber can take satisfaction and considerable pride in the results of the first year of its venture into serious legislative relations. We also believe that all of the members of the Legislative Council, who worked so hard, are to be commended for their efforts. But we all realize that we have just begun. DEJ:d cc -boards Y M Y UM i j i i I Report to Chamber Board May 25, 1989 - Page 4 could be dealt with properly in the time available. The Council's intent was to present to the Chamber Board, and ultimately to the Chamber membership and the legislature, only positions that had been thoroughly researched and carefully considered--- positions that we felt were supported by reliable information and sound reasoning. In the coming months and years, additional subcommittees will be activated, new positions will be presented, and existing positions can be modified or removed by the Board as circumstances warrant. Legislative relations Is a continuing, long-term process. It usually takes several years from the inception of an Idea to the enactment of a bill. The mutual trust that is so vital in dealing with difficult issues takes years to develop. It also takes time to build the base of information and understanding that both legislators and constituents must have in order to act appropriately on those Issues. We believe the Iowa City Area Chamber can take satisfaction and considerable pride in the results of the first year of its venture into serious legislative relations. We also believe that all of the members of the Legislative Council, who worked so hard, are to be commended for their efforts. But we all realize that we have just begun. DEJ:d cc -boards Y M Y UM ii i i I i f � i l i� f I. EAST CENTRAL IOWA I� COUNCIL OF GOVERNMENTS REGIONAL COMPREHENSIVE SOLID WASTE MANAGEMENT PLAN,I STATUS REPORT N0. 191 i i i i PREPARED BY: k i BRICE, PETRIDES-DONOHUE CO. MAY, 1989 ri `;9�9 TABLE OF CONTENTS Page BACKGROUND 1.1 REGULATORY REVIEW ........................................ 2.1 STUDY AREA DESCRIPTION ................................... 3.1 WASTE STREAM ANALYSIS .................... : ............... 4.1 DISPOSAL ALTERNATIVES ..................... 1 5.1 RECOMMENDATIONS. ......................................... 6.1 BACKGROUND To meet requirements for comprehensive solid waste management planning established under the Groundwater Protection Act passed by the Iowa Legis- lature, the East Central Iowa Council of Governments (ECICOG) became the sponsoring agency to conduct a comprehensive plan. ECICOG coordinated a I six -county region for the plan, which includes the following jurisdictions: Benton County, Iowa County, Jones County, Linn County, City of Cedar Rapids, City of Iowa City (Johnson County) and Tama County. In developing a regional approach to the solid waste management problem, ECICOG was suc- cessful in obtaining a grant through IDNR to assist the region in the plan- ning process. In September, 1988, ECICOG requested proposals to assist in the devel- opment of the comprehensive plan. In January, 1989, ECICOG contracted with Brice, Petrides -Donohue (BP -D) to conduct a study to examine existing solid waste management practices in the study area and develop compatible alter- native systems to meet the IDNR guidelines for comprehensive planning. Solid wastes generated by residential, commercial and institutional sources nation-wide are estimated at 160 million tons per year, or 1,300 pounds per person per year. Approximately 85 percent of the municipal solid waste is currently disposed of in sanitary landfills. The ECICOG study area solid waste generation rate is in line with the national average.- There are some voluntary recycling efforts on-going in the study area; however, all of the publicly owned disposal facilities are landfills. The six -county region includes numerous collection system arrangements. Although most disposal facilities are organized on a county -wide basis, the collection of solid waste remains the responsibility of local communities and, in some cases, local residents. There are 11 municipal collection systems currently operating in the study area, and approximately 47 private i I 9G 9 i " 1 collectors.. These operate under different arrangements, including i contracts with municipalities and/or contracts directly with the individual homeowner. Any attempt to regionalize the solid waste management in the study area will need to consider the collection system as well as the I disposal options. I£ solid waste generation rates continue to increase, i A that by the year 2000 a per capita generation rate of 6.5 Pounds could ebesanti. cipated. This is significantly higher than the current 3.5 -pound per I Icapita rate. Even though EPA and the state regulatory agencies have established goals to significantly increase alternatives to landfilling, if generation rates continue to increase, the quantity of materials landfilled will remain approximately the same. Any comprehensive plan for solid waste management should include some considerations to educate the public to I� encourage reduction in solid waste generation.I�., EPA and the state of Iowa have begun to deal with the solid waste issue. Recent legislation described in Chapter 2 is intended to deal directly with reduced dependence on !�` landfills, tighter restrictions on landfills and realistic costs for landfills. These regulations will have +I significant impacts on existing and future Landfills and other solid waste management practices in the study area. I iThe Groundwater Protection Act, which was enacted in 1987, established the requirements for Comprehensive Planning for Solid Haste Management. J The Act also presented the following waste management hierarchy: - a. Volume reduction at the source. b. Recycling and reuse. - C. Combustion with energy recovery and refuse -derived fuel. ! d. Combustion for volume reduction. e. Landfilling. i �J 1.2 ■ The above hierarchy needs to be evaluated for all solid waste disposal projects, and renewal of the operating permits for the various facilities are tied to the comprehensive planning requirements. To implement a comprehensive plan for solid waste management within the ECICOG region will involve technical considerations. It will also involve many non-technical issues relating to the administrative structure to be established. A multi -governmental, multi -jurisdictional "Authority" will need to be established. This "Authority" will have to have a means of controlling the waste stream, financing capabilities, legal status and have some organizational structure to oversee the comprehensive plan. The indi- vidual governmental entities at local, county and the regional levels will need to coordinate closely to define the role of the "Solid Waste Authority" in the future. To facilitate the planning efforts, a Technical Advisory Committee (TAC) was formed to work with the consultant in the development of the ^ comprehensive plan. The TAC members and their group representation are as i follows; Dave Hogan ................. City of Cedar Rapids Chuck Schmadeke............ City of Iowa City/Johnson County Gerry Petermier............ Benton County Don Torney.................Iowa County Leo Cook/Steve Strang...... Jones County Jerry Nelson...............Linn County Bob Cumbert................Tama County Sue Horowitz ............... ECICOG Board Craig Sonkson..............ECICOG Director This TAC has worked diligently with the consultant to formulate the scope and direct the planning efforts. The TAC meetings are an open ex- change of ideas and discussions of problems. The assistance of the TAC has been an important aspect in the progress of the comprehensive plan. 1.3 This plan is presented as a status report of the overall Regional Com- prehensive Solid Waste Management Plan. The planning is in a dynamic state, and this report is based on the information currently available. As the study progresses and .additional information becomes available, factors may change from those presented in this preliminary report. Rep/ECICOC/AAI j i ., i ' I I, I " i IL. •^1 10 ` I, LEGISLATIVE REVIEW The Solid Waste Disposal Act was passed by the Iowa Legislature in 1970. This Act required that all solid waste be disposed in a "sanitary disposal project." The Act also established guidelines and permitting procedures to be administered under the then relatively new Department of Environmental Quality (IDEQ) (now the Iowa Department of Natural Resources - IDNR). The compliance date for the Act was established as July 1, 1975. In response to the Solid Waste Disposal Act, most counties and some cities organized solid waste disposal authorities, either through their City Council, County Board of Supervisors or special purpose commissions or agencies formed under the authority of Section 28-E of the Code of Iowa, These multi -governmental 28-E agencies had authorities defined in their individual agreements but were also limited by the state Code. Recently, the Code has enabled the authorities of these Commissions to be expanded under Sections 28-F and 28-G. Although there were numerous solid waste disposal technologies avail- able in the early 1970s, there were very few commercially successful. The costs, benefits and risks associated with solid waste disposal at the time made landfilling the technology of choice for all of the facilities in the study area. IDNR (then IDEQ) developed Administrative rules which dealt with siting and operation of landfills. In general, the facilities devel- oped in response to the Solid Waste Disposal Act are those that are in operation currently. Federal legislation, primarily in response to hazardous waste issues, also impacted solid waste disposal. The Resource Conservation and Recovery Act (RCRA) was passed in 1980. This legislation established stringent controls on hazardous wastes with a cradle -to -grave philosophy for treat- ment, storage and disposal facilities. Subtitle D regulations of RCRA were promulgated and issued for public comment in August, 1987. It is currently anticipated that these regulations will go into effect in January, 1990, A '1 and could have significant impacts on existing sanitary landfills. The Subtitle D regulations would expand RCRA authority from hazardous waste facilities to include all solid waste disposal facilities. For many exist- ing facilities, the RCRA regulations would be very far reaching and require significant changes. Highlights of the RCRA Subtitle D regulations follow: RCRA Subtitle D ° The regulations will affect all landfills that are not closed within 18 months after the regulations are promulgated. EPA esti- mates that compliance with the new Subtitle "D" regulations will cost between $400 million and $3 billion annually. i ° EPA estimates that over the next several years as many as 2,000 to 3,000 of the current 6,000 municipal landfills may close as a ' result of the Subtitle "D" regulations. There may, therefore, be a significant trend toward development of transfer stations and new regional landfills. J The new regulations do not require retrofitting of existing land- j fill units with liners or leachate collection systems. However, any facility in operation on the date of rule promulgation would have to install a final cover that meets the risk-based perform- JJ� once standard. I i The largest impact is likely to be felt by existing facilities that expand laterally into new units. These new units would, in i most cases, be required to install liners and leachate collection systems. Kev Reauiremenra ' General 1. The proposed regulations present siting restrictions for new facilities addressing proximity to airports, 100 -year flood _ 2.2 i j '1 and could have significant impacts on existing sanitary landfills. The Subtitle D regulations would expand RCRA authority from hazardous waste facilities to include all solid waste disposal facilities. For many exist- ing facilities, the RCRA regulations would be very far reaching and require significant changes. Highlights of the RCRA Subtitle D regulations follow: RCRA Subtitle D ° The regulations will affect all landfills that are not closed within 18 months after the regulations are promulgated. EPA esti- mates that compliance with the new Subtitle "D" regulations will cost between $400 million and $3 billion annually. i ° EPA estimates that over the next several years as many as 2,000 to 3,000 of the current 6,000 municipal landfills may close as a ' result of the Subtitle "D" regulations. There may, therefore, be a significant trend toward development of transfer stations and new regional landfills. J The new regulations do not require retrofitting of existing land- j fill units with liners or leachate collection systems. However, any facility in operation on the date of rule promulgation would have to install a final cover that meets the risk-based perform- JJ� once standard. I i The largest impact is likely to be felt by existing facilities that expand laterally into new units. These new units would, in i most cases, be required to install liners and leachate collection systems. Kev Reauiremenra ' General 1. The proposed regulations present siting restrictions for new facilities addressing proximity to airports, 100 -year flood _ 2.2 i ■ �� 1 plains, wetlands, fault areas, seismic impact zones and unstable areas. 2. Under the proposed regulations, the owner or operator of a NSWLF would be required to demonstrate the financial and technical ability to conduct closure and post -closure care and, if applic- able, corrective action for known releases. This requirement would insure that the owner or operator adequately plan for all of the costs involved. State and federal entities would be excluded from financial assurance requirements, but local governments would not be excluded. The amount of financial assurance required would - be based on written site cost estimates. The cost esti- mates would include closure, post -closure care and corrective action for known releases, - Design 1. The proposed design criteria establish a performance standard that �f allows states flexibility in determining the allowable risk level _ and the point of compliance. New and existing units would be required to meet the performance standard, but different options for control mechanisms are given for each. j j 2. New units would be required to be designed with liners, leachate SIS collection systems and final cover systems as necessary to meet a state -established design goal. Each state can establish its design goal with certain carcinogenic risk levels for the ground- water beneath the landfill. The states would be allowed flexi- bility in requiring liners, leachate collections systems and final covers -- within a limited projected risk range of one cancer - incidence in 10,000 exposures to one cancer incidence in 10 mil- lion exposures. The point of compliance would be at the waste management unit boundary or state -established alternative 2.3 G 9 9 boundary. The alternative boundary would be no more than 150 meters from the waste management unit boundary and would be required to be on facility -owned land. 3. Developing programs to comply with the federal performance stand- ards will place a heavy burden on state environmental protection agencies. Groundwater Monitoring I. EPA estimates that at least one in every four of the existing 6,000 municipal landfills is violating current groundwater protec- tion standards. 2. The groundwater monitoring and corrective action requirements proposed by EPA under Subtitle "D" are very similar to those being used for RCRA Subtitle "C" hazardous wastes facilities. The pro- posed requirements would apply to all new and existing landfill units. 3. Phase 1 monitoring consists of semi-annual sampling of 15 indica- tor parameters, 9 heavy metals and 46 volatile organic compounds. If a statistically significant increase or decrease occurs over background for two or more indicator parameters or one or more heavy metals or VOCs, Phase 2 monitoring program would be re- quired. 4. Phase 2 monitoring consists of analyzing groundwater for 234 para- meters. The minimum sampling frequency for these parameters is quarterly. If a statistically significant increase above the trigger level occurred for any parameter, the owner would be required to proceed with corrective actions. 2.4 i I boundary. The alternative boundary would be no more than 150 meters from the waste management unit boundary and would be required to be on facility -owned land. 3. Developing programs to comply with the federal performance stand- ards will place a heavy burden on state environmental protection agencies. Groundwater Monitoring I. EPA estimates that at least one in every four of the existing 6,000 municipal landfills is violating current groundwater protec- tion standards. 2. The groundwater monitoring and corrective action requirements proposed by EPA under Subtitle "D" are very similar to those being used for RCRA Subtitle "C" hazardous wastes facilities. The pro- posed requirements would apply to all new and existing landfill units. 3. Phase 1 monitoring consists of semi-annual sampling of 15 indica- tor parameters, 9 heavy metals and 46 volatile organic compounds. If a statistically significant increase or decrease occurs over background for two or more indicator parameters or one or more heavy metals or VOCs, Phase 2 monitoring program would be re- quired. 4. Phase 2 monitoring consists of analyzing groundwater for 234 para- meters. The minimum sampling frequency for these parameters is quarterly. If a statistically significant increase above the trigger level occurred for any parameter, the owner would be required to proceed with corrective actions. 2.4 5. Corrective action requirements would mandate that owners perform an assessment of corrective measures, select corrective measures, establish a groundwater protection standard and implement a cor- rective action program. Landfill Gas Monitoring 1. Because methane has been the principal cause of explosions, EPA proposes monitoring only for that landfill gas parameter at this time. EPA may require monitoring for other gas constituents in the future if information is developed indicating that this is necessary. Operating landfills must monitor for methane gas migration in the soil, in facility structures and at the property boundary. 2. Although the proposed regulations require only methane monitoring, it is expected that the monitoring will indicate the need for implementation of landfill gas controls at many facilities. If excessive methane levels are detected, the owner must take neces- J. sary steps to insure protection of human health. A remediation plan would need to be submitted to the state within 14 days of ii certain limits having been exceeded. i. 3. EPA proposes methane monitoring at least quarterly. Site-specific i I' conditions may require more frequent monitoring, such as when facilities are near residential areas. 4. EPA recommends that continuous monitoring devices be used in facility structures at the landfill. Operations 1. Procedures for excluding the receipt of hazardous wastes include random inspections of incoming loads, inspections of suspiciousj loads, record keeping of inspection results, training of personnel to identify hazardous wastes and procedures for notifying state 2.5 authorities. All necessary personnel would have to be trained to identify potential sources of hazardous wastes. At a minimum, this should include supervisors, spotters, designated inspectors, equipment operators and weigh station attendants. The training should emphasize familiarity with containers and labels typically used for hazardous wastes and other hazardous materials. 2. The owner would be required to design, construct and maintain run- on/run-off surface water control measures for specified storm events. 3. Disposal of liquid wastes would be prohibited, including 55 -gallon drums filled with liquids and liquids from tank trucks. Household waste, except tank trucks filled with septic waste, are exempt. Leachate and gas condensate from the unit could be recirculated only if the unit has a composite (synthetic and clay) liner and a leachate collection system. 4. The owner would be required to maintain historical records, including groundwater and landfill gas monitoring data, inspection records, state notification procedures, and closure and post. closure care plans. Closure and Post -Closure 1. The new regulations would impose significant now requirements on landfill owners in closing landfills and long-term maintenance. 2. Owners would be required to develop a closure plan and perform closure in a manner that minimizes the need for further mainten. ance and minimizes the probability of leachate release. 3. Owners would be required to conduct two phases of post -closure care. The first phase would be for a minimum time period of 30 years and the second phase for a length of time determined by the 2.6 state. The first phase would consist of maintaining the integrity and effectiveness of the final cover, maintaining and operating the leachate collection system, maintaining and monitoring the groundwater monitoring system, and maintaining and operating the gas monitoring system. 4. The second phase must include provisions for groundwater and gas monitoring. Groundwater protection Act The Iowa Legislature passed the Groundwater Protection Act'of 1987 (HF 631) which established the requirements for the Comprehensive Solid Waste Management Plan. Part I of the solid waste comprehensive plan establishes the state's hierarchy of solid waste disposal options. of the comprehensive plan requires more Part II operation and monitoring requirements, stringent landfill design, Comprehensive planning requirements include a schedule for implements - tion which is coordinated with the IDNR sanitary disposal project permits. The comprehensive planning dates are as follow: 1-1-88 Now permits and Permit renewals due after this date require comprehensive plans, Parts I and II. 7-1.92 New permits and permit renewals for landfills require a leachate control system. 7-1-94 Permit renewals after this date require steps toward imple- mentation of the comprehensive plan, Parts I and IT. 7-1-97 After this date, permits issued for alternatives to landfills or landfills which are part of an alternative disposal system only. 2.7 V' 1 Part I comprehensive plans are evolutionary in nature, requiring periodic updates as economic considerations and technologies change. At a minimum, the Part I comprehensive plan will be updated and refiled with the Department every three years (when the permit is due). In all cases, the plans must be implemented by July 1, 1997. The Groundwater Protection Act also established a solid waste tonnage fee. Initially, this fee is $1.50/ton paid to the permit holder for each ton of solid waste received. This was initiated July 1, 1988. One dollar is transferred to the state, and $0.50 is retained by the permit holder for planning purposes. The fees and retainage are on an increasing schedule as follows: The use of the fees by the state and the permit holder are restricted by the Act. The primary use is directed at planning for and implementation of landfill alternatives. Part II of the comprehensive plan addresses closure and post -closure plans, leachate control plans, financial plans and financial assurance 2.8 { I Fees Fees Collected Retained FY 1989 $1.50/Ton $0.50/Ton FY 1990 $2.00/Ton $0.50/Ton FY 1991 $2.50/Ton $0.65/Ton FY 1992 $3.00/Ton $0.80/Ton FY 1993 $3.50/Ton $0.95/Ton and thereafter The use of the fees by the state and the permit holder are restricted by the Act. The primary use is directed at planning for and implementation of landfill alternatives. Part II of the comprehensive plan addresses closure and post -closure plans, leachate control plans, financial plans and financial assurance 2.8 { I instruments. IDNR will administer the requirements pending adoption by the Iowa Natural Resources Commission. Preliminary drafts of the Part II guidelines appear relatively close to the RCRA Subtitle D regulations. Landfills will be required to meet i increased containment regulations and include Leachate collection and i treatment systems. Closure and post -closure plans will need to be devel- oped for all facilities which will outline steps to be taken for monitoring j and maintenance of facilities for a minimum of 30 years after closure. In addition, facilities will be required to establish financial assurance mechanisms to provide for closure and post -closure costs and remedial action, if necessary. The impact of the part II regulations will vary with the size of facilities and the status of facilities in their life span. It is, how- ever, obvious that the costs of landfilling will increase significantly to implement the new regulations. House File 753 The environmental legislation continued in the 1988-1989 session. House File 753 was passed by the Senate and the House, and the Governor's signature is anticipated in the near future. This legislation provides bans on various materials from landfills, establishes a schedule for the bans and also establishes goals of 25 percent reduction in solid waste by July 1, 1994, and 50 percent by July 1, 2000. The major bans and schedule are summarized as follows; Banned Material Date Yard Waste January 1, 1991 Batteries July 1, 1990 Unprocessed Tires July 1, 1991 Waste Oil July 1, 1990 i 2.9 i 9� 9 i �1 The legislation also deals with plastics labeling, recycling and pack- aging bans. In addition to dealing with the banning of land disposal of various materials, the legislation also addresses the state's role in supporting alternatives. There are numerous funding sources established to encourage waste reduction, including a fee for tires. The legislation also addresses recycling issues relating to use of recycled materials. The state will increase the use of recycled materials and establish procedures which will give preference to the use of recycled materials in state contracts. In general, the recent legislation has provided a direction for solid waste management that will necessitate significant changes in our waste management practices. Our approach to solid waste management will require technological changes which, in turn, may affect societal changes. It is certain that the costs of solid waste management will increase. -� This will be true of any alternatives implemented and will also be true of 'continuing to landfill. Rep/ECICOC/ABO 2.10 901 I STUDY AREA DESCRIPTION The East Central Iowa Council of Governments (ECICOG) is the sponsoring agency for the Regional Comprehensive Solid Waste Management Plan. The region established for this plan consists of the following landfill juris- dictions: Benton County Iowa County Jones County Linn County City of Cedar Rapids City of Iowa City (Johnson County) Tama County The ECICOG study area includes nine sanitary landfills (four in Linn County), Alternative disposal techniques are limited to voluntary recycl- ing programs and/or industry related recycling or on-site disposal. The demographics of the Study Area were developed from the 1986 Statis- tical Profile of Iowa published by the Iowa Development Commission. Tables 3-1 through 3-6 show the demographics .for the six individual counties. Table 3-7 is a compilation of the other tables summarizing the data for the entire study area. The six -county study area includes a significant urban population and also includes a significant rural area. Each of these has their own set of unique considerations in evaluating any regional and/or subregional systems. For example, solid waste collection is a municipal service in Cedar Rapids; however, it is not required in Tama County. To implement regional or subregional facilities and maintain some degree of consistency, mandatory pick-up may be necessary. Yard waste composting, transportation costs and transfer stations will be different between rural and urban areas. These will need to be a consideration of the Solid Waste Authority which is to be established. 3.1 I ` ! i 9� 9 Solid waste disposal in the study area has been through landfilling. Each county has had at least one landfill which has served as the deposi- tory for solid wastes generated within the county. There are four land- fills in Linn County: one for the city of Cedar Rapids, one for the remainder of Linn County, one special landfill for the water treatment sludge from the Cedar Rapids Water Utilities and one landfill for fly ash from the Cedar Rapids Water Pollution Control Facility. Each of these landfills is addressed in more detail in later sections of this report. Each of the landfills in the study area operates under a permit issued by the Iowa Department of Natural Resources. The IDNR permit information for the facilities is as shown on Table 3-8. If I. The six counties, landfills, population centroids and waste generation li centroids are shown in Figures 3-1 through 3-6. The map in Figure 3-7 shows the entire six -county region. This data will be used in the trans- portation system analysis in siting regional and subregional facilities. Rep/ECICOG/AA2 3.2 TABLE 3-1 BENTON COUNTY Projections 8 Population 1970 1980 Total Change 1990 2000 Total 22,885 23,649 3.3 22,500 22,400 Urban 7,655 7,943 33.6 3.7 Rural 15,230 15,706 3,1 Land Area: 718 Square Miles Population Density: 32.9 Housing Units (1980): No. No. Owner- Median No. Total Occupied Value Rental 9,090 6,523 $34,700 2,038 Population Population Size Incorporated Areas 1970 1980 _%Ink* Atkins 581 678 7 Belle Plaine 2,810 2,903 2' Blairstown 612 695 5 Garrison 383 411 11 Keystone 549 618 9 Luzerne 134 114 14 Mount Auburn 200 188 13 Newhall 875 899 3 Norway 554 633 8 Shellsburg 740 771 4 Urbana 552 574 10 Van Horne 613 682 6 Vinton 4,962 5,040 1 Walford 286 285 12 Unincorporated Areas i i i i TABLE 3-1 BENTON COUNTY Projections 8 Population 1970 1980 Total Change 1990 2000 Total 22,885 23,649 3.3 22,500 22,400 Urban 7,655 7,943 33.6 3.7 Rural 15,230 15,706 3,1 Land Area: 718 Square Miles Population Density: 32.9 Housing Units (1980): No. No. Owner- Median No. Total Occupied Value Rental 9,090 6,523 $34,700 2,038 Population Population Size Incorporated Areas 1970 1980 _%Ink* Atkins 581 678 7 Belle Plaine 2,810 2,903 2' Blairstown 612 695 5 Garrison 383 411 11 Keystone 549 618 9 Luzerne 134 114 14 Mount Auburn 200 188 13 Newhall 875 899 3 Norway 554 633 8 Shellsburg 740 771 4 Urbana 552 574 10 Van Horne 613 682 6 Vinton 4,962 5,040 1 Walford 286 285 12 Unincorporated Areas TABLE 3-2 _ I - IOWA COUNTY j Projections g - i Population 1970 1980 g Total Cane 1990 2000 - I Total 15,419 15,429 0.1 15,000 15,000 Urban Rural 15,419 15,429 0.1 ! - Land Area: 584 Square Miles Population Density: 26.4 Housing Units (1980): No. No. Owner- Median i No. Total Occupied Value Rental i. J --------------------------------------------------------------------------- 5,872 4,253 $35,200 1,345 Population Population Size ,. Incoroorated Areas 1970 1980 Rank* i. - Ladora 321 289 5 Marengo 2,235 2,308 1 Millersburg 187 184 7 North English 965 990 4 Parnell 248 234 6 Victor 949 1,046 3 Williamsburg 187 2,033 2 Unincorporated Areas Amana Conroy East Aman High Amana Homestead .. Middle Amana South Amana West Amana *Within County (1980) Rep/ECICOC/AA3-2 i " " 3.4 TABLE 3-3 JOHNSON COUNTY Projections Population 1970 1980 Total Change 1990 2000 Total 72,127 81,717 13.3 90,500 93,700 Urban 52,980 64,508 78.9 21.8 Rural 19,147 17,209 <10.1> Land Area: 619 Square Hiles J Population Density: 132 Housing Units (1980): No. No. owner- Median No. Total Occupied Value Rental 31,583 16,335 $58,400 13,885 it -------------------------------------------------------------------------- Population Population Size Incorporated Areas 1970 1980 Rank* Coralville 6,605 7,687 2 Hills 518 547 9 Iowa City 47,744 50,508 1 II Lone Tree 936 1,014 6 Oxford 703 676 7 North Liberty 1,408 2,046 3 Shueyville 194 287 11 Solon 960 1,024 5 Swisher 607 654 8 Tiffin 311 413 10 University Heights 1,781 1,069 4 Unincorporated Areas Frytown Oakdale *Within County (1980) Rep/ECICOG/AA3-3 3.5 I i i TABLE 3-4 JONES COUNTY I i i Projections Pooula tion 1970 1980 8 TotalChi 8 1990 2000 .._ Total 19,868 Urban 20,401 2.7 20,200 20,400 _ 7,898 8,599 42.1 8'9 Rural 11,970 11,802 <1.4> i �- - Land Area: 585 Square Milea i. Population Density: .34,9 Housing Units (1980): No,f No. Owner- Median No. Total _Occupied Value Rental --------------------------------------------------------------•----------- 7,349 5,234 $35,600 1,697 11,. - -� 1 Incorporated Population Population I! Size -� Areas ./ 1970 1980 Rank* -f�. Anamosa 4,389 4,958 I i 1 . - Cascade 1.744 1.912 3 I Center Junction 172 182 Martelle 341 316 9 Monticello 3,66941 3,694 7 2 , Morley 123 li 10 Olin 710 735 4 Onslow 253 218 8 Oxford Junction 666 600 Wyoming 746 702 6 5 Unincorporated Areas .. Amber . Hale -Langworthy Oxford Mills - Scotch Grove *Within County (1980) , Rep/ECICOG/AA3-4 i .� .J 3.6 I 9 n TABLE 3-5 LINN COUNTY Proiections Population 1970 1980 8 Total Change 1990 2000 Total 163,213 169,775 4.0 166,300 167,400 Urban 135,026 137,867 81.2 2.1 Rural 28,187 31,708 12.8 Land Area: 717 Square Miles Population Density: 236.8 ' Housing Units (1980): No. No. Owner- Median No. Total Occupied Value Rental 64,778 44,025 $46,600 17,745 Population Population Size Incorporated Areas 1970 1980 Rank* Alburnett 418 411 13 Bertram 177 216 14 Cedar Rapids 108,987 110,243 1 Center Point 1,472 1,591 5 Central City 1,116 1,067 8 Coggon 656 639 11 Ely 383 425 12 Hiawatha 3,734 4,885 3 Lisbon 1,343 1,458 6 Marion 18,190 19,474 2 Mount Vernon 3,268 3,325 4 Prairieburg 182 197 15 Robins 663 726 10 Springville 1,065 1,165 7 Walker 622 733 9 Unincorporated Areas Toddville Viola Waubeek Whittier *Within County (1980) Rep/ECICOC/AA3-5 3.7 I TABLE 3-6 TARA COUNTY Projections Population % 1970 1980 % Total Change 1990 2000 Total 20,147 19,533 <3.0> 18,800 Urban 3,000 5,413 18,800 Rural 27.7 80.4 17,147 14,120 <17.7> Land Area: 720 Square Miles Population Density: 27.1 Housing Units (1980): No. No. Owner- Median No. Total Occupied Value Rental 7,716 5,423 $32,4001,663 ............. ------------------------------------------------------------- Population Population Size —Incorporated Areas 1970 1980 Rank* I II Chelsea Clutier 381 376 8 Dysart 275 249 9 Elberon 1,251 1,355 4 Corwin 203 194 11 Cladbrook 563 626 6 Lincoln 961 970 5 Montour 184 202 10 Tama 334 387 7 Toledo 3,000 2,968 1 Traer 2,356 2,445 2 Vining 1,682 1,703 3 71 96 12 Unincorporated Areas Buckingham Dinsdale Haven *Within County (1980) Rep/ECICOG/AA3-6 3.8 41L0 , i TALE 3.7 ECICOC STUDY AREA 10 1980 Area Population Square Miles Total Urban Rural 1990 2000 Benton 718 23,649 7,943 15,706 22,500 22,400 Iowa 584 15,429 15,429 15,000 15,000 Johnson 619 81,717 64,508 17,209 90,500 93,700 Jones 585 20,401 8,599 11,802 20,200 20,400 Linn 717 169,775 137,867 31,708 166,300 167,400 Tama 720 19,533 5,413 14,120 18,800 18,800 TOTAL- - 3,943 - 330,504 224,330 105,974 333,300 337,700 Population Projections: 1980-1990 + 2,796 -> + 0.85% 1980-2000 + 7,196 -> + 2.18% Population Density: 1980 _ 1990 2000 83.8 84.5 85.6 10 Largest Communitie Cedar Rapids Iowa City Marion Coralville Vinton Anamosa Hiawatha Monticello Mount Vernon Tama TOTAL Rep/ECICOC/AA4-1 County Linn Johnson Linn Johnson Benton Jones Linn Jones Linn Tama 3.9 1980 Population 110,243 50,508 19,474 7,687 5,040 4,958 4,885 3,641 3,325 2,968 212,729 i ;j �i I 1 � i it ' , f I i j I i - ' 1 TABLE 3-8 I t Current t i - Responsible Initial Expiration t Sanitary Disposal Project* Agency Issuance Date - Benton County Sanitary Benton County Board 1982 March, 1990 _ Landfill of Supervisors 1 Iowa County Sanitary Regional Environmental 1979 November, 1988. Landfill Improvement Commission - Johnson County City of Iowa City 1972 December, 1988 Iowa City Sanitary Landfill Johnson County University of Iowa 1976 University of Iowa (. Incinerator Johnson County City of Iowa City 1980 - City of Iowa City High Rate Sludge Application n �.J Jones County Jones County Solid 1976 March, 1991 _ Sanitary Landfill Waste Management j Commission .. Linn County Sanitary Linn County Board of 1972 January, 1989 Landfill Supervisors --Linn County Paper Recovery Company 1974 - - Paper Recovery Company Linn County City of Cedar Rapids 1975 May, 1990 :. City of Cedar Rapids Sanitary Landfill Linn County Cedar Rapids Water 1983 Cedar Rapids Water Utility Department; Lime softening Sludge Disposal Site , *Source - IDNR j 3.10 i 9G 9 j Current I Responsible Initial Expiration I - ,_ .. Sanitary Disposal Project* Agency Issuance Date Linn County Cedar Rapids Water 1985 Cedar Rapids Water Pollution Control , ... Pollution Control Facilities Facility; Flyash Disposal Site I i' Tama County Tama County Board of 1972 October, 1989 ' Sanitary Landfill Supervisors f *Source - IDNR ` Rep/Swindy/AA9 .. _ IIS. I I I i I 1 1A I --JERAL HIGHWAY AND TRANSPO'�'ION MAP _ BENTON COUNTY IOWA WWI DCWNTU;MT DI TNANSDDDTATION %$\ p1VN10Y p IIMMINp .Wp 1Lf[.IW 1, OIIIC[ M Tf.NfI0L1.11M INVLNI01/ .40. � .UNITED STATC! DEPARTMENT OF TPANSPoYTATION 1 /[041L Nlyn./ fOYIMIIiINIION I - = D FIGURE 3-1 i GENERAL HIGHWAY AND 4SPORTATION MAP IOWA COUNTY IOWA IOWA DIPARTMMT Or .Nxp µ3KACA7ION pact p r�.xue.pnox Ixvtxro.r ` ,I an.x UNITEO 3TATU OEr911IDENT OF TMNYORTATION nx.r xwx..r .oxpnr..nox FIGURE 3-2 GENERAL HIGHWAY AND TRANSPORT, N MAP JOHNSON COUNTY IOWA IOWA DEPARTMENT *IV,-..III MNIM ANDµIK III,, 1" p illMyplfxTlON INV(xlOLt `�_} IOE UNITED STATES DEPARTMENT TRANSPORTATION f1 rl DUq x9 `u�pllxlltNRlOx j 1900 1 FIGURE 3-3 ........ GENERAL HIGHWAY ANC, .IANSPORTA'nON MAP JUNES BOUNTY IOWA IOWA DEPARTMENTAAp,TRANfPORTATION p,.Cl W TMIMINAr10x.1.0. ww•u.� nr. .w UNITED ]TATE! DEPARTMENT Of TRANIP.OIITATION NoIAA, PIRInrAr Aeulxnumex FIGURE 3-4 GENERAL HIGHWAY AND TRANS^7TATION MAP LINN COUf,,,Y IOWA IOWA OCPARTMCNT •OI TRANSPORTATION r, \ o,riva a • +.r0 .ro RYu4. ornct a u.,�yo+uuor � um+r I 41. ':�' i UNIT[O 3TATC3 OCPARTMCNTIOf TRAN3PCRTATION rtou.A •�u..r .a,,.numer . 1930 � © .... ........... f ' .... »......................... FIGURE 3-6 � i �� i �� _� 11 I ILI H✓ I i i -'� WASTE STREAM The waste stream in the six -county study area consists of mixed munici- pal, commercial and industrial wastes. Table 4.1 is a breakdown of the estimated tonnages for the individual county waste streams. Table 4.1 also allocates the current estimated remaining life of the landfills based on current estimated tonnages of solid wastes generated. It is currently estimated that there is approximately 17 years of landfill life remaining in the study area (in aggregate) assuming nothing else were to change. It is currently estimated that the average mixed solid waste generated in the study area is approximately 1,000 tons per day. The waste stream generated in the study area varies both qualitatively and quantitatively. There is limited scale information available for the landfills in the ECICOC study area to determine seasonal variations. To estimate changes in the waste stream, data from similar facilities with scale information has been used. Accepting the winter months to be represented by December, January and February; spring to be March, April and May; summer to be June, July and August; and fall to include September, October and November, the following waste stream can be projected: Winter - 196 of Total Tonnage Spring —26.86 of Total Tonnage Summer - 27.9% of Total Tonnage Fall - 26.36 of Total Tonnage 4.1 9�9 For monthly variations, the following resulted from a review of the same data as above: January - 76,9 February - 75.5 March - 86.3 April - 109.6 May - 122.0 June - 104.8 B of Annual Average Day July - 106.0 August - 115.1 September - 111.1 October - 118.1 November - 83.0 December - 73.4 The effects of yard waste are apparent in these tonnages. that the waste volumes increase We can see We in the spring (typically beginning in April and May), remain somewhat high through the summer and peak again in the early fall (September and/or October). The majority of this increase is attributable to yard wastes which are currently included in the waste stream. Weekly fluctuations in the waste stream are more pronounced than the monthly fluctuations. For the system data reviewed, the peak weekly aver- age waste stream was 1.65 times the average week, and the minimum week was 58.9 percent of the average week. The peak week occurred during the peak month; however, the minimum week did not correspond to the minimum month. Daily fluctuations in the waste stream were noted from a peak of 219 percent which occurred in the peak week to a low of 49.5 percent based on five-day regular pick-up. Saturdays were obviously lower when only drive- in and drop-off wastes were received. The following chart presents a summary of the above data: 4.2 Quarterly Monthly Weekly Daily ANNUAL AVERAGE WASTE STREAM - 100% Maximum (As 9 of Annual Average) 112 122 165 219 Minimum (As % of Annual Average) 76 73 59 49 It is apparent from this data that as the time frame is shortened, the fluctuations are greater which is reasonable. Some modulation can be achieved through route balancing and scheduling; however, any facilities involving waste processing must have capabilities to handle significant changes in short-term and long-term waste volumes. Figure 4-1 is a graphic representation of the average waste stream in the ECICOG study area. Rep/ECICOG/AA5 1. i j I li II II I- - i I TABLE 4-I YEARLY PAPER/ LAWN/ LANDFILL TOTAL CARDBOARD BARDEN PLASTIC MOOD METALS FOOD GLASS MISC. GARBAGE FRACTION FRACTION FRACTION FRACTION FRACTION FRACTION FRACTION FRACTION (TON/YR) (TON/YR) (TON/YR) (TON/YR) ITON/YR) (TON/YR) (TON/YR) (TON/YR) (TON/YR) 1.00 0.40 0.10 0.07 0.04 0.09 0.06 0.09 0.05 t JOHNSON CO 93000 41050 15810 6510 3720 8370 5580 8370 2790 JONES CO. 6480 2591 1296 454 259 583 309 583 324 DENTON CO. 16000 6400 3200 1120 640 1440 960 1440 800 TAN CO. 7000 2800 1400 490 280 630 420 630 350 IOWA CO. 31040 12416 6208 2173 1242 2794 1862 2794 1552 LINN CO. 43000 17200 8600 3010 1720 3870 2580 3870 2150 CEDAR RAPIDS 180000 71000 36000 12600 7200 16200 10800 16200 9000 TOTAL 376520 155258 72514 26356 15061 33887 12591 33887 16966 TONS/DAY 1031.6 425.4 198.7 72.2 41.3 92.8 61.9 92.8 46.5 r NOTE; JOHNSON CO. PAPER/CARDBOARD. LAWN/GARDEN AND MISC, FRACTIONS ARE 451. 171 AND 31 RESPECTIVELY. REMAINING ESTIMATED TOTAL LANDFILL LIFE TONNAGE TONNAGE (YEARS) (TONS/YR) CAPACITY JOHNSON CO. 25 110000 2750000 JONES CO. 8 6480 51840 DENTON CO. 6 16000 96000 TANA CO. 20 7000 140000 IOWA CO. CLOSING 31040 LIM CO. 20 43000 860000 CEDAR RAPIDS IS 189000 2035000 TOTAL 402520 6732840 TOTAL LANDFILL LIFE FOR SI1 CO. REGION 16.73 YEARS 4.4 .. ................... i TABLE 4-I YEARLY PAPER/ LAWN/ LANDFILL TOTAL CARDBOARD BARDEN PLASTIC MOOD METALS FOOD GLASS MISC. GARBAGE FRACTION FRACTION FRACTION FRACTION FRACTION FRACTION FRACTION FRACTION (TON/YR) (TON/YR) (TON/YR) (TON/YR) ITON/YR) (TON/YR) (TON/YR) (TON/YR) (TON/YR) 1.00 0.40 0.10 0.07 0.04 0.09 0.06 0.09 0.05 t JOHNSON CO 93000 41050 15810 6510 3720 8370 5580 8370 2790 JONES CO. 6480 2591 1296 454 259 583 309 583 324 DENTON CO. 16000 6400 3200 1120 640 1440 960 1440 800 TAN CO. 7000 2800 1400 490 280 630 420 630 350 IOWA CO. 31040 12416 6208 2173 1242 2794 1862 2794 1552 LINN CO. 43000 17200 8600 3010 1720 3870 2580 3870 2150 CEDAR RAPIDS 180000 71000 36000 12600 7200 16200 10800 16200 9000 TOTAL 376520 155258 72514 26356 15061 33887 12591 33887 16966 TONS/DAY 1031.6 425.4 198.7 72.2 41.3 92.8 61.9 92.8 46.5 r NOTE; JOHNSON CO. PAPER/CARDBOARD. LAWN/GARDEN AND MISC, FRACTIONS ARE 451. 171 AND 31 RESPECTIVELY. REMAINING ESTIMATED TOTAL LANDFILL LIFE TONNAGE TONNAGE (YEARS) (TONS/YR) CAPACITY JOHNSON CO. 25 110000 2750000 JONES CO. 8 6480 51840 DENTON CO. 6 16000 96000 TANA CO. 20 7000 140000 IOWA CO. CLOSING 31040 LIM CO. 20 43000 860000 CEDAR RAPIDS IS 189000 2035000 TOTAL 402520 6732840 TOTAL LANDFILL LIFE FOR SI1 CO. REGION 16.73 YEARS 4.4 .. ................... 0 RESIDENTIAL Cl W CL 6 a - INDUSTRIAL MIXED WASTE STREAM FIGURE 4-1 J Q Z J O Q Lu Lu N O Z U N N Q J i DISPOSAL ALTERNATIVES i To implement alternatives to landfilling requires numerous considera- tions which all need to be weighed into the decision-making process. To i greater or lesser degrees, economics, environmental and user ease factors all impact the success of any landfill alternatives. There are various systems in-place throughout the United States that utilize different approaches to solid waste management that have met with varying levels of success. It should, however, be noted that the implementation of any alternatives to landfilling will increase the out-of-pocket costs of solid i waste disposal above those experienced currently. This may be considered a - short-range cost increase if long-term landfill related environmental costs are included in the analysis. The implementation of an integrated solid j II waste management program must, however, be considered as a new approach to i .solid waste management and disposal and cannot be simply viewed as a means to reduce costs or "make money" from solid waste disposal. ;^ The IDNR hierarchy of solid waste management options describes several ..i steps toward the implementation of an integrated solid waste management I ' program. It provides several considerations that must be included in com- prehensive planning. Although each system will be unique, there are ele- ments that can be universally applied and it is safe to presume that as landfilling alternatives are implemented, new markets and new technologies will result out of necessity. The following text describes various steps in the states hierarchy. The intent is to generally describe the waste management option, its advan- tages and disadvantages for use in a preliminary screening. It is not intended to be all inclusive or in extreme detail due to the need for i public involvement in the overall process. As has been noted throughout the study, we believe that whatever "system" is adopted, flexibility must be a major consideration. It is, therefore, intended that the following descriptions provide a starting point which will require additional devel- opment through the public information process and TAC review. i i I Waste Minimizatio One element that should be considered in the integrated solid waste management program is waste reduction. The solid Waste Authority should encourage waste reduction. This can be done at the household level but can be more formally employed for larger generators. Recycling programs can be fairly simply accomplished for offices and/or industries. The Authority could provide a person to serve as a consultant to an industry or office who wanted to undertake a recycling program. The "consultant" would place the recycler in contact with a market and possibly serve as a coordinator to accumulate marketable quantities of paper, plastics or other materials. This could be a low -profile, low -budget program serving a need for a high- grade paper recycling program. Incentive to participate by the industry or office could be in the form of some civic recognition and/or some reduced waste disposal cost depending upon the other elements of the solid waste program adopted. Another means of waste reduction is to provide a clearinghouse function 10 whereby waste from one generator may serve as raw material for another. The Solid Waste Authority could serve as the information gathering center to provide a -data base for waste generators. This feature may only have measurable affects for larger generators, and it is likely that some state or regional waste exchange program may be necessary. The local Authority could serve as the information source for such an exchange program. This would be another low -budget, low -profile program that could be accomplished relatively simply. Incentive to industry may again be some civic recogni- tion, reduced waste disposal cost and potentially reduced environmental liability, depending upon the material impacted. The most prevalent consideration for waste reduction is composting. This technology could also be considered under the "Recycling" step in the hierarchy, however, also qualifies as a waste reduction technique. Com- posting can be instituted on a continuum of waste handling technologies. 5.2 In its simplest form, composting utilizes the natural decaying process to produce a "compost" or soil stabilizing material that may or may not have soil nutrient value, depending on the raw material composted. The low -technology approach to composting is to bring material together, pro- vide some moisture and allow for the natural decaying process to take place. The aggregation of the material is generally done in the form of wind -rows or a static pile. The material is stacked relatively deep to trap heat from the decaying process which, in turn, enhances the degrada- tion rate. To reduce associated odors, the compost needs to be kept aerobic. This is accomplished either by physically turning the wind -row, mixing the static pile or by inducing aeration through the use of blowers. If a low -technology system is implemented, the system will need to be equipped with a leachate control system, monitoring and operational con- trols. Composting can be accomplished faster in a high-technology process. The in -vessel composting uses the same natural phenomenon as the low -tech- nology process; however, by carefully controlling the environment, the decaying process is accelerated. Depending on the vendor, a level of pre- processing of the waste stream is employed, including sorting and/or size reduction. The waste is then introduced into a compost vessel which digests the material using the natural decaying process. Moisture control and feed stock (typically sewage sludge) is employed to begin the process which reaches a self-sustaining temperature of approximately 140'F. Typi- cal detention times of approximately three days result in compost that then requires approximately 30 additional days to cure and is then ready for use. The major advantage is the reduced land requirements over the low - technology process; however, the capital costs and operating costs of the system are somewhat higher than the low -technology approach. Current esti- mates indicate capital costs in the range of $3.5 million for a 50 -ton per day facility. There is another approach to the waste minimization technique if com- post is restricted to yard waste and that is the no -technology approach. 5.3 POO I Under this scenario, yard waste (limited to grass clippings and leaves) are spread on fallow areas and incorporated into the soil by discing. These wastes decay and become incorporated in the soil, providing for soil en- hancement. I It is our understanding that low technology composting considerations are generally limited to yard waste for the study area. There appears to be suitable composting sites available for low -technology composting. It also appears that the low technology approach better fits the intent to maintain system flexibility since capital and operating costs are lower. It appears that the composting system, if selected, should consider the low -technology approach. We believe that one feature of composting should take advantage of the composting as a means for disposing of sewage sludge. Mixtures of two parts yard waste and one part sludge have been successful in accelerating the compost process; however, this will vary with sludge characteristics and will need to be established on a case-by-case basis. Another factor in using sewage sludge will be heavy metals content which could affect end use of the compost and again will need to be determined on a case-by-case basis. At this time, we believe the compost could probably be used by the Public entities, It will be suitable for soil enhancement on parks, road ditches and other public areas. It should not be anticipated to have sig- nificant market value in the economic analysis. If we restrict composting to yard waste, we will need to consider the collection system. The generation of the material is seasonal, and we could develop the collection system accordingly. The first element should be to encourage individuals to reduce the volume of yard waste by not catching grass and developing their own back -yard compost units. For April through October, we would pick up yard waste on a once per week basis and deliver it to the compost area. Another option would be merely to refuse 5,4 ij i Il �I to pick up yard waste and expect the homeowner to comply with a drop-off at e the compost area. Voluntary compliance may encourage more back -yard com- posting but also would result in lower overall waste reduction. The pick-up of yard waste would ideally incorporate a system to elimi- nate bagging of the materials by the homeowner. Leaf sweeper type pick up would be ideal but more costly. If bags are used, biodegradability is a jconsideration. Paper bags can be used but may need some processing at the compost site and are potentially problems in wet weather. Paper bags may also result in the homeowner placing other wastes in with the lawn wastes for disposal either intentionally or unintentionally. Biodegradable plas- tic bags can be made clear which alleviates some of the above concerns; however, the "biodegradability" has yet to be proven in the long term. The binder breaks down but leaves plastic particles in the compost that may affect the end use. Additional research is being called for in biodegrad- able plastics that will significantly impact their long-range future. Recycling The second step in the IDNR hierarchy is recycling. This is a logical method which reuses waste materials to develop new products for reuse. We have become accustomed to throwing away materials because of the ease and relatively low cost. We can, however, be retrained to recycle which is best exemplified by the success of Iowa's Bottle Bill. Although this has had a negative affect on the "recycleability" of our current waste stream, it has had a beneficial affect on the litter problem that it was intended to resolve. It stands as an indication that our habits can be altered. Recycling is widely supported. It is almost universally accepted that our natural resources should be preserved for future generations. If recycling can be shown to significantly affect the preservation of natural resources for the future, participation in recycling programs will in- crease. It is not, however, possible to show this impact until the end use of recycled products is increased. The law of supply and demand is apparent in secondary materials markets. In New Jersey, where recycling 5.5 { �.. became mandatory, secondary materials markets became glutted and it now costs additional monies to get materials to out-of-state markets where fees are charged to accept the materials. The supply and demand must be con- sidered in conjunction with one another, and any recycling program should not only encourage the supply but also the demand. Paper markets will supply more recycled paper only when the market demands. Another element of the demand side of recycling will be the development of new markets for secondary materials. Plastics recycling, which is rela- tively new, is a good example. We may also develop additional uses for recycled materials such as animal bedding from newsprint, glass as concrete aggregate and "glassphalt." The supply side of recycling may also be considered on a continuum, As noted, the typical homeowner will support recycling if it is shown to be significantly advantageous either economically or environmentally. It does not appear from current programs that the economic advantages can be shown in short-range costs. It will probably cost additional money to recycle. It appears, however, that the long-range costs of recycling when incorpo- rated in the integrated solid waste can be justified. The continuum of recycling programs spans from voluntary neighborhood drop-off centers for newsprint or plastics to mandatory source separation programs with six to eight separate materials. All of the programs have shown varying levels of success. In its simplest form, a drop-off center is established where homeowners voluntarily bring recycleables and deposit them. Another group of volun- teers periodically gathers the materials and delivers or arranges for their delivery to materials markets. Any funds collected are applied to promo- tion of the recycling efforts. These systems are sometimes vandalized and may become unsightly if not regularly maintained. They typically have low 5.6 i l 9�f ............... i participation rates that tend to remain steady or decline over time but also have very low associated costs. Most recycling programs got started through some form of this simple system. I The next level of recycling Y g program would provide that the drop-off center be open only at certain times and is generally in a more secure area. This eliminates some of the vandalism, illicit dumping and unsight- liness. The "operator" of the system must ensure that the recycling center i is open during its scheduled hours and that the schedules and instructions of materials to be accepted are well publicized. Since this still depends 1 ' on voluntary drop-off by residents, participation remains low in these systems; however, some programs achieve 15ercent P participation rates. �. There are several recycling programs which provide voluntary curb -side separation programs whereby residents may voluntarily separate their waste into recycleables and non-recycleables. The wastes are then picked up by I the collection vehicles and must be maintained in separate categories either through specially designed vehicles and/or trailers. Recycleables I �� are taken to a central collection point, aggregated and marketed. Non- I 'I recycleables are disposed in the landfill or other disposal process. These �1... programs have relatively low initial participation, depending upon the Publicity; but participation tends to increase gradually. It is reported that homeowners will participate to avoid the stigma of being the neighbor- hood's non-recycler. One program using this voluntary separation reports participation rates of 30 percent after only six months of operation. Several of these systems also use other incentives such as Mr. Trash - man. In Rockford, Illinois, a resident's waste is randomly selected weekly; and, if separated properly, a cash incentive is paid to the home- owner. This may be used in the initial phases to get the program established; however, may have some disadvantages in the long term. i 5.7 i i participation rates that tend to remain steady or decline over time but also have very low associated costs. Most recycling programs got started through some form of this simple system. I The next level of recycling Y g program would provide that the drop-off center be open only at certain times and is generally in a more secure area. This eliminates some of the vandalism, illicit dumping and unsight- liness. The "operator" of the system must ensure that the recycling center i is open during its scheduled hours and that the schedules and instructions of materials to be accepted are well publicized. Since this still depends 1 ' on voluntary drop-off by residents, participation remains low in these systems; however, some programs achieve 15ercent P participation rates. �. There are several recycling programs which provide voluntary curb -side separation programs whereby residents may voluntarily separate their waste into recycleables and non-recycleables. The wastes are then picked up by I the collection vehicles and must be maintained in separate categories either through specially designed vehicles and/or trailers. Recycleables I �� are taken to a central collection point, aggregated and marketed. Non- I 'I recycleables are disposed in the landfill or other disposal process. These �1... programs have relatively low initial participation, depending upon the Publicity; but participation tends to increase gradually. It is reported that homeowners will participate to avoid the stigma of being the neighbor- hood's non-recycler. One program using this voluntary separation reports participation rates of 30 percent after only six months of operation. Several of these systems also use other incentives such as Mr. Trash - man. In Rockford, Illinois, a resident's waste is randomly selected weekly; and, if separated properly, a cash incentive is paid to the home- owner. This may be used in the initial phases to get the program established; however, may have some disadvantages in the long term. i 5.7 The last step in the recycling continuum is a mandatory curb side separation program. The homeowner is required to separate recycleables and non-recycleables. The separation can be into numerous components, depend- ing upon the markets and individual program requirements. Participation rates are maximized under this approach and may reach the 80 percent range. The costs of this system are also high. Enforcement of mandatory separa- tion programs is also difficult. If the separation requires more than two to three components, accuracy falls off, along with participation due to frustration on the homeowner's part. If materials can be separated solely as "recycle" and "non -recycle, - the homeowner's job is simplified and the Authority can further classify the "recycles" into newsprint, plastic, metals, etc. If the homeowner is required to do the separation, time must be provided to phase-in the pro- gram. Initially, newsprint and HDPE (milk jugs) could be required. Addi- tional elements could be required in the future after a public awareness and education programs have been promulgated. At the appropriate time, metals, glass (mixed or color -sorted) and PET plastics could be added. Another factor to be considered in the mandatory program is the volume of material that will need to be processed. If the program is merely man- dated to begin at some specified date throughout the region or a particular county or community, the waste collectors and recycleable processors will have no phase-in time and the anticipated success of the program should take this into account. There will be a learning curve for the residents, collectors and processors that will occur in any system adopted using curb- side separation. If it is mandated, the Authority may consider a phase-in to the program to minimize the confusion resulting. To have a successful recycling program, the material must not only be collected but must also be marketed. To paraphrase IDHR, "Recycling is complete only when a material is sold for reuse," If recycling is continued as a solid waste management option, the Authority will need to establish long-term contracts with materials markets. As previously noted, 5.8 ��9 j it will probably require that the Authority make some commitments to using secondary materials to support the demand side of the supply and demand curve to ensure long-term markets. It is also apparent that we will need to encourage additional uses for secondary materials. There appears to be current local markets for newsprint, corrugated, metals and plastic. Class can be marketed in surrounding states. All of the prices quoted for secondary materials are, however, volatile and shift up or down rapidly. We should attempt to evaluate most feasible and worst case markets in the analysis of recycling. It appears that most recycling programs start at a relatively small scale and expand. Implementing a voluntary source separation program ini- tially with two to three components with the intent of expanding the pro- gram to mandatory participation should be considered. Waste-to-Enerev ^ As the third step in the state's hierarchy, waste -to -energy systems have received less attention recently than .recycling. Waste -to -energy systems can be, however, viable elements in an integrated solid waste man- agement plan. Combustion of solid waste for energy use has been practiced for many years. It is common in Europe, and there are numerous facilities in the United States successfully using solid wastes as fuel. Technology exists that can make incineration of solid wastes environmentally safe in terms of air pollution and ash disposal. Waste -to -energy projects can provide substantial benefits for waste reduction. For typical mixed solid waste, volume reductions of up to 80 percent can be achieved which obviously extend landfill life. 5.9 9i9 I !' Energy recovery from municipal solid waste can also be a benefit. Solid waste is approximately equivalent to 40 percent of the energy of coal. Simply stated, one ton of solid waste is approximately equal to 800 pounds of coal. For a 1,000 -ton per day input, approximately 400 -ton per day coal supply can be replaced. The cost of waste -to -energy facilities is substantial. The current rule of thumb for a mass burn waste -to -energy system is $100,000.00 per throughput ton. For a 1,000 -ton per day mass burn system, the cost could approach $100 million. For refuse -derived fuel (RDF) systems, the initial capital costs are lower; however, operating costs may be higher depending upon various factors. In spite of the potential costs, waste -to -anergy facilities can play an important role in the overall integrated solid waste management program. The key to the success of any waste -to -energy system involves three primary factors: 1. Waste Stream Control 2. Energy Market 3. Public Support Waste stream control is essential to maintain that the waste input is delivered to the facility for processing or incineration. Contracts with the energy user will necessitate that a sufficient quantity of waste input be maintained. Since the short-range costs may be higher for the waste -to - energy process, the haulers and/or generators may search for other less expensive options. The Solid Waste Authority can achieve the waste stream control through adopting Sections 28-F and 28-0 of the Code of Iowa which were instituted for this problem. These sections expand the powers avail- able to intergovernmental (28-E) agencies to ensure waste stream control. 5.10 l ' The energy market must be a stable, long-term energy user. The expenses associated with the waste -to -energy facility cannot be justified for a high-risk energy user. This is obviously more true of a steam or I electric user than an RDF market where the fuel could be supplied to an i alternate user but in either event a critical element in the decision. The "ideal" energy market should also be compatible with the swings in wastes received. As noted previously, waste volumes vary substantially. We need - to ensure that the energy market is supplied with the minimum waste stream and also ensure that the facilities are able to process the maximum waste stream. - Siting of the facility may need to be coordinated with the energy market. This is particularly important for steam markets. Practical limits of one mile separation are useable for siting, and this will vary with the steam temperature and pressure requirements of the market. For n; electrical energy markets, the 'siting is not as critical. It is, however, i important that the local power company either be made a partner in the n .agreement or separate agreements be made to supply distribution capabili- - 1 �' ties and/or back-up supply. RDF can be transported to end users and is II., more easily sited than either of the other two energy producing facilities. The haul distances must, however, be considered in any processing facili- ties acili ties to be constructed since they will play an important role in the econo- mics of the waste -to -energy option. I I It should be noted that implementing waste reduction and recycling programs do not negate the viability of awaste-to-energy facility. Com- i posting and recycling will reduce the waste stream to be processed; how- ever, in some instances, the heat value of the waste stream has actually been enhanced by the first two elements of the hierarchy, and it appears that separation prior to energy production can reduce air pollution concerns. 5.11 i �• Public support is essential to implementing any solid waste disposal option. It is particularly important in waste -to -energy because of the relatively high cost and perception of possible environmental risks. A special public education and awareness program will be needed. The facili- ties must also be designed, constructed and operated to enable the environ- mental concerns to be minimized. Air pollution and ash disposal safeguards should be incorporated in planning and economic analyses of the facilities. In general, waste -to -energy facilities which appeared to be the tech- nology of the future during the energy crisis should still be considered as one important element in the integrated solid waste management program. The success of any waste to energy facility is dependent upon the waste stream, energy market and public support. Due to the relatively high costs involved, a thorough analysis of this option must be undertaken prior to implementation, j i Incineration for Volume Reduction l� The fourth step in the IDNR hierarchy will probably have limited appli- cation in Iowa in the foreseeable future. It appears to carry the same level of costs associated with waste -to -energy without the benefit of energy use. Although landfilling costs are anticipated to increase signs ficantly, it is unlikely that they will approach the level necessary to justify incineration solely for volume reduction. There may be instances where a waste -to -energy system will be con- structed with the intent of attracting future energy users. In some instances these may become volume reduction incinerators until an energy i user is .developed. It is important, however, that the risks associated with such asystem be realized in the planning phase and that the owner be aware of such risks during the decision-making process. I 5.12 1 r l i i i Landfilling There is no system currently available that completely eliminates the need for landfilling. Implementing the other steps in the hierarchy can i reduce the dependency on landfills and extend current landfill life expect- ancies. .Technology exists that can make landfills "safer," monitoring requirements enable us to detect problems sooner and remediation techniques are available to clean-up problems once they occur. The integrated solid waste management program must consider the land- fill option as one of its elements. New "state-of-the-art" landfills must include considerations and costs for containment, leachate control and treatment, gas monitoring and/or collection, closure and post -closure acts - I vities as well as provide financial assurance instruments for remedial - actions at the site. j In most studies, it is typical to evaluate a "Do -Nothing" alternative which then provides a base line, for comparing other options. Since land- filling will undergo significant regulatory and economic changes in the near Future, there is not a viable "Do -Nothing" option for the comprehen- sive solid waste management plan. Figures 5.1, 5-2 and 5-3 present various considerations for composting, recycling and waste -to -energy facilities, respectively. Each of the waste management alternatives in the hierarchy will be considered and implemented to the extent possible in the overall comprehensive plan. There are various means of implementing the alternatives for solid waste management under consideration. These will affect individual systems differently; i.e., yard waste composting may be significantly different in rural and urban areas, recycling with curb side separation will have dif- ferent affects on private versus public collection systems. Tables 5-1 5.13 �. TABLE 5-1 - COMPOSTING (GENERAL) Advantages Disadvantages 1. May remove significant volume 1. Potential environmental prob- from landfill. lems - leachate and/or odor. 2. Usable end product. 2. Collection system problems: 3. Relatively simple process. a. Container ' b, Plastic Bags 4. Can utilize sewage sludge C. Vacuum Trucks I-.. additive. i.. High Tech 1. Low land requirement. 1. High start-up and production costs (relative). 2. Accelerated process (less time ` in to out). 2. More complex system. 3. Can compost almost total waste 3. Disposal problems, stream. n Variable Quality 1� 4, May simplify collection system. Marketability Volume 5. Can incorporate environmental controls. 6, Flexibility. Low Tech 1. Low cost for set-up. 1. Land requirement, ! 2. Simple operation. 2. Longer processing time. 3. Various disposal options. 3. Generally limited to yard waste. 4. Environmentally sound. 4. Seasonal peaks. S. Easily identified waste stream, 5. Seasonal operation may impact equipment efficiency. Estimated Range of Costs High Tech - Capital Cost - 3.5 x 106/50 TPD Total $30,00-$60.00/Ton Low Tech - $20.00-$50,00/Ton Rep/ECICOG/ABl-1 5.15 9�9 i i 4 i TABLE 5-2 _. RECYCLING Advantages Disadvantages i _ 1. Reduce waste stream. 1. Potential market glut. 2. General good community feeling. 2. No markets for some items. 3. Utilize fewer raw materials. 3. Separation problems: ._:. 4. Energy savings. a. Source Separation Must Have Homeowner Cooperation 5. Potential incentives. b. Source Separation More Costly Pick-Up 6. Environmentally sound. C. On-site Separation Labor or Equipment Intensive 6. 7. Encourages public support. --� 4. Enforcement of mandatory pro- + 8. Active homeowner participation. gram. 9. Increases public awareness. Estimated Ranee of Costs i n� �.i Source Separation - $30.00-$60.00/Ton � I� i Rep/ECICOG/AB1.2 TABLE 5-3 INCINERATION Advantages Disadvantages 1. Significant volume reduction. 1. High capital cost. 2. Take care of total waste stream. 2. Air pollution risk and costs. 3. Small land requirements. 3. Ash disposal risk and costs. 4. Potential energy sales revenues. 4. Regulatory uncertainties. 5. Low level of flexibility. 6. Siting difficulties. Estimated Ranize of Costs Water Wall Capital Cost $100,000.00/Design Ton Total $50.00.$150.00/Ton Modular Capital Cost $70,000.00/Design Ton Total $50.00-$90.00/Ton � ii Rep/ECICOG/ABI-3 11- 5.17 ■ TABLE 5-4 RDF (REFUSE -DERIVED FUEL) i Advantages Disadvantages 1. Volume reduction. 1. May have trouble finding a . 2. Marketable product. market. 2. Ash disposal problems. 3. Flexible operation. + 3. High start-up costs. 4. Can incorporate total waste stream.- 4. Siting difficulties. 5. Mechanical system maintenance costs. i 6. May be labor intensive. �I Estimated Range of Costs ._ Capital Cost - 2.5 x 106/50 TPD Total $30.00-$60.00/Ton - Rep/ECICOC/AB1-4 5.18 I + TABLE 5-5 LANDFILLING Advantages Disadvantages 1. Easy disposal. 1. Landfills have limited space. 2. System all ready set up for 2. Acceptable new sites difficult landfilling. to find. 3. Closure and post -closure costs high. 4. Land intensive. 5. Potential groundwater pollution problems. 6. Future requirements costly. 7. Future liabilities. Estimated Range of Costs �j 7 $30.00-$40.00/Ton Rep/ECICOG/ABI-5 5.19 I COMPOST I ) .1w. (IN -VESSEL) PICK- INDIVIDUALI IREGIONAL • �2 LOW TECH (WINDROW) TATIC PILE) I YARD WASTE I PI INDIVIDUAL I, RECYCLE MANDATORY VOLUNTARY SEPARATE SEPARATE NO j PICK-UP PICK-UP PICK-UP I. RECYCLE I. NEWSPRINT DROP-OFF 2. NONRECYCLE 2. CORRUGATED 3. METALS j 4. PLASTICS A. HDPE B. PET H ` 5. GLASS A. GREEN B. CLEAR C. AMBER REGIONAL SUBREGIONAL v I. RECYCLE 2, NONRECYCLE POSSIBLE TO PHASE IN MANDATORY I INDIVIDUAL -1 ENERGY RECOVERY WATERWALL MODULAR CHANGE REFUSE DERIVED FUEL, ISEPARATE I PICK-UP SUBREG I ONAL I I INDIVIDUAL I I: NO CHANGE it RECOMMENDATIONS The Technical Advisory Committee has met on numerous occasions during the development of the comprehensive plan thus far. Throughout the meet- ings, the TAC has discussed a variety of solid waste management alterna- tives. The TAC has considered regulatory impacts, technologies and the administrative aspects of implementing the comprehensive solid waste man- . .agement plan for the ECICOG study area. At this time, the TAC has made several preliminary recommendations which are generally described as fol- lows: 1. Compost High tech and low tech alternatives should continue to be considered in the planning process. High tech for the total waste stream should be considered for regional, subregional and/or individual systems. I.'. Low tech for yard waste only should be considered only on an individual system basis. 2. Recycling All alternatives should continue to be considered. ' Use of recycled materials should be encouraged by all enti- ties in the study area. ` Central purchasing may be incorporated to enhance the use of a _ recycled materials. j The recycling system should start at a simplified level of separation and may be phased in with a mandatory program. �- 6.1 I ' I i J 3. Waste -to -Energy Incineration should not be considered for a publicly owned facility. Privately owned and operated incineration may be applicable on a regional or subregional basis. Refuse -derived fuel systems may be applicable on a subregion. al basis. Refuse -derived fuel systems could be operated in conjunction with a high tech compost system, depending on markets. 4. General ' The administration of the solid waste management plan will �.J require multi -jurisdictional. cooperation and the establish- ment of a Solid Waste Authority. Rap/ECICCG/AB2 Solid waste pick-up may need to be mandated. Solid waste flow control will be necessary i I i I: t i I I i i , i i i 1' ^t }V✓-/� r: �, t by .. , � i IF aAty <�.� I ,; CITY OF � IOWA: f � IJ Y 1 I • A$' 7 ) • I { � 5 ' 1 3" ---------- ✓ /ij 1' ^t }V✓-/� r: �, t by .. , � i IF aAty <�.� I ,; I " • � IJ Y 1 I • A$' 7 ) • I { � 5 ' 1 ✓ /ij I 4 1 t 1'h �t°vlr I 1 t n y�INANCIAL'I PLAN FOR FY90.=92. alfa ^ ty J gill � 'l�J l 51�.'n':I iAAI�VIji t i � .•I = I IV.SI vr. 1c)WA CITY IOWA. a.n lNuuuy I CI TY BUDGEYMANAGEMENT ANALYST' Teresa Kimble I A P P R E C I A T I O N ,i This financial plan includes the ideas and recommendations I tons of many citizens, the City.. Council.. . and the City staff. During the year many suggestions are received from citizens in the City Council hearings - and informal , contacts. The major impact of the City Council upon this financial Plan. is: in .the priorities and programs, adopted. by .the City Council during the current year. Whileother departments were intensely involved in the preparation of this financial plan, most of the credit for the document goes to the members of the Finance Department. Particular gra titude'isexpressed to the Finance Director, .the Budget/ Management Analyst, the Finance'r'"t�� Secretary and the Word Processing Center. While we surely" appreciate all contributions to this budget, it must be remembered that the real thanks must go to the City employees, who, on a daily basis, transform this document into the City's program of services. 1 w j{j{ 1 CITY OF IOWA CITY i J FINANCIAL PLAN F FISCAL YEARS 1990-1992 TABLE 0_ F� { City Manager's letter . PAGE ' ' BudgetHighliglits . • • • . Distinguished Budget Presentation Award • • 1 Resolution Approving the Financial Plan • • •10 . i SUNNARIES AND CHARTS 12 7 .: Organizational Chart 'y 1 II Financial Plan Overview • , • • • • • General Governmental Operations 13 Graph: General Obligation Bond Issues ,.Enterprise Funds 14 . 1529 Capital Improvements Program • • " ' ' ' ' • Graph: Impact°of Inflation . . • ' ' ' 33. Charts . All.Funds Financial Summaries ;All Funds • . 38 qO i ,Graph: - FY90 Budget . Transfers -In '. 41 Transfers -Out 45 Authorized Personnel 46 • , Graph:' General Fund - FY90 Budget Generil'Fund Financial Plan Summary ' ' ' • ' • • •53 41 51 I General Fund Reserves .. • • . . . . . . . . . . 54 GENERAL',' FUND: 55 I Policy & Administration Program: 1 General Fund Receipts, Summary . j . , General Fund Expenditures Summary• "Administrative • 61 J Receipts City Council 62 ' City Clerk " 63. . Legal Department • . . • . ' " ' ' ' ' ' • • • • . 64 Economic,Development . " . 67 I City Manager • • • 71 74 0 Human Relations : • • • , . . . • • Civil Service Commission Finance Administration , • . 77 80 83 1 84 ■ 1 Police: Administration . . . . . . . . . . . . . . . . . . . . . 153 Accounting .. . . . . . . . i . . . . . . . . . . . . . . . . . . Central Procurement Services . . . . . . . . . . . . . . . . . . . . . . 87 91 Criminal Investigation Records and Identification (` •Treasury ... . . . . . . . . . . . . 94 Word Processing . . . . . . . . . . . . . . . . . . . . . . . . . . . Data Processing .. 97. Risk Management 100 n i 'Government Buildings 103 Civil ,Rights .<': - 104'. a j Human Rights' Commission . . 110: i I' r t Non -0perational Administration . . . . . . . . 111 to j `l ,.Home :and Community Environment Program: ` Planning and Program Development: Administration '.: L. 113, ' Urban Planning & Development ` '' . . . . . 116 _ Riverfront Commission . . . . . . 120, Design Review Committee:. . . . . . . �., . . 121 Planning & Zoning Commission . . . . . . . . . . . . . . . .122 Historic Preservation Commission . . . . . . . . . . . 123 ' Engineering . . . . . . 124j } Public Works Administration 127 CBD 'Maintenance ',Conservation 130;' C' Energy . . . . 134'', Resource Conservation Commission . . . . . . . . . . . 138 M1` -Traffic Engineering .. . 139` Street'System Maintenance . . j: '• Forestry/Horticulture. . . . .. . . . . . . . . . 146.' 3 Cemetery. . . 150 Community Protection Program Police: Administration . . . . . . . . . . . . . . . . . . . . . 153 Patrol, . . . . . . 156 Criminal Investigation Records and Identification (` 159 Community Services Bureau . . . . . . . . . . . . . . . 162 165 `;Fire"....,. .. . . . 168 Animal Control' . . . . . . . . . . . . . Housing'&'Inspection Services: . . . . . . . . . . . . . 172,. Administration . . 176 Building Inspection. . . . . 179 Housing Inspection 182 ' i I' r i' Housing Commission/Appeals Board 186 to j `l J. I jam,. 1 Epi � Human Development Programs: _ Recreation . . . . . . . . . . . • Parks.... .. 187 Library . . . . . . . . . . . . . . . Parks & Recreation Administration 191 . . . . . . . . 194 Parks &Recreation Commission . 197 Senior Center' _ 200 Senior Center Commission . . • . . . . . ' • ' • ' ' ' ' ' • ' ' ' • 201 h. .. 205 ENTERPRISE FUNDS:; . '. Parking Revenue: Parking Operations ... ... Parking Reserves .' . 207 Pollution Control . . . . . . • • • • ' ' ' • ' ' • . • • • • • 211 1 ; SPECIAL REVENUE FUNDS: Employees Benefits Fund . Road Use Tax . . . . . . . . . . . . . . . . . . . . 255 r i d:C:C.O.G.: . . . . . . . . . 257 L!+ Administration . . . . Transportation Planning . . . . . . • • • • • • . • • • • • ' ' ' • ' ' ' ' ' • • • • 259 Rural Planning .. . . 263 Human Services Planning ' 266 Community Development Block Grant: 268 Metro Entitlement Summary of Expenditures f' 271 Committee on Community Needs . • • • 274 Rental Rehab . . . . 276 277 D' UDAG Repayment • • INTERNAL SERVICES FUND: . . . . . . . . . . . . . 2807., .. z. . - Assisted Housing• L) Section,8;Certificateso . Public Housing . . . . . . . . 281 �.:. Section 8. Vouchers . 285 k+ Equipment Maintenance . ' ' • 287 Transit'Equipment Maintenance —C 289 w Print. ' • 293" 293 . • • • • • Energy` Conservation Program . . . " ' 296 I' . . . . Risk Management Loss Reserve .299 '300 , CAPITAL IMPROV PROGRAM, FY90-92: "Summary -of Funding Sources , , Description and Schedule of Projects ' 301 Proposed Projects Not Funded . • • ' ' ' ' 302 320 .APPENDIX ' Financial Policies for the Operating Budget 1; Fiscal Policy 321 . . . . . . . . . . . . . . . . . . . . 324 aGlossary • . • • . • • • • Preparation of the Financial Plan . • • ' • 327 . . . . . . . . Process to Amend the Financial Plan 329 Resolution. Adopting the Annual Budget . . . . • • . • . . ' • ' ' ' • 330 . . . . . . . . . . . . . . . Personnel`Listing by Departments . . • . . 331 • • . • • • • • • • • ' Graph*:'rAuthorized Positions by Department ' ' ' • ' • • • • • • - 334 Ll . Index of Budget Units by Department • . . • • • • • • ' • ' ' ' ' ' ' ' 335 . . . . . . . . . 336 •-''i ' 'j I � rf1 f i March 15, 1989 i City Council City of Iowa City i In 7: Mayor and Councilmembers: 1 Re: FY90 Financial Plan In preparing the fiscal year 1990 budget, we have again prepared a three-year plan. This budget process remains a departure from the more widely used annual budget. This multi- l year fiscal policy of program planning and financial forecasting will continue, in my judgement, + to assist us'in making those decisions necessary to direct our program of public service well Into the future. j Our City government continues to enjoy a positive financial position and the approved financial plan represents fiscal policies which allows the City government to preserve Its financial health and provide a program of public service which meets basic community needs. However, I ' Increasingly, the operating budget will be financed by locally -generated revenues and no significant growth is anticipated in state and/or federal aid and yet the budget does represent the imposition of significant new state and federal mandates to be financed by local resources. Although the City's financial position is healthy, I remain concerned over the continuing state and federal legislative control that often dictate our local financial policies and particularly in FY92 (the 3rd year of this plan) when many critical financial policy and service programs must be reviewed if we are to maintain our fiscal health. Additionally, our ability to self -determine the extent and type of public services we wish to provide seems to become more limited each year. The go's will provide Interesting challenges in that we must work diligently to preserve our fiscal health and yet we all know full well that additional mandates will be Imposed upon our local government without the commensurate financial aid from the State and/or Federal govern- ments. The agenda for the 90's is clearly one to satisfy stale and federal programs and policies with even fewer resources being available. One only need review the federal government's policies concerning federal taxation and program responsibilities to clearly understand that resources to local governments will be more and more scarce, CIVIC CI NTI,N • 410 F.A5T WASIIINOTON •STNI.I:T • IOWA CITY, IOWA S7:Iu119 � ( ) 756-f111111 I The 90's appear to again be an era of expanding environmental monitoring and regulation of the service delivery activities of local governments. While the goal of these environmental Programs are commendable, we must make no bones about it that the City will be expected to satisfy the state and national agenda with respect to these issues. Simply put, there will be little financial flexibility for local program changes in that locally generated revenues will be diverted to satisfy the Issues of the state and national agenda. One of the environmental issues that is likely to require difficult fiscal and political decisions on the part of the City Council will be waste collection and disposal. The 60's saw the City undertake major capital projects to satisfy state mandates by beginning construction of wastewater treatment facilities. With the adoption of the new State Groundwater Protection Act and the Federal Waste Minimization and Control Act, the 1990's will offer new environmental Issues as challenges to local governments. Expansion of our role in dealing with hazardous materials, imposition of new regulations on the part of OSHA, and more critical review of our water supply and treatment will all have long-term operational and rather significant capital expenses tied to satisfying these mandates. The budget plan allows little program planning and,financial latitude; yet, we were able to implement in this budget plan a number of service changes, I do believe with thoughtful long- term planning we can demonstrate budget stability, provide Improvements to our municipal services, and still meet federal and state mandates. Incorporated within this financial plan is the capital Improvements program which again represents few new capital project Initiatives. Those that are recommended are oriented toward the few remaining federal and state aid programs. It is unfortunate, but It appears this is the only practical capital improvement policy we can undertake unless there is a willingness to reduce operating services to finance expanded capital projects. This is a policy I cannot recommend. During the upcoming year, many projects will continue through various phases of construction to meet our obligations with respect to state and federal mandates for wastewater treatment. Accordingly, a number of the capital projects, such as those Involving stormwater and other street-relatod Improvements, are planned to lake advantage of this construction process. Additionally, In order to keep our parks and recreation system at a reasonably high level of appearance, a number of smaller parks and recreation capital projects are included. The financial plan has been balanced for a three-year period, and the City's share of the _ property taxes for an average residential home would increase by 2.9% in FY90, 4.3% In FY91, and 6.3% in FY92. This is an annualized Increase of 4.5% during the three-year financial plan. During budget preparation, a fiscal policy was applied whereby average tax Increases should be at or near the rate of inflation. Our expenditure and revenue estimates were based upon a careful review of national economic trends, as well as Iowa and local area Indicators. We also discussed with the many private businesses that provide the city government with goods and services their pricing policies to assist in our projections. We have considered State and Federal financial mandates and how they affect our local government. These have been Incorporated Into our estimates. Dramatic changes, particularly in any national economic j 1 indicator or state legislative changes with respect to tax policy and/or financial aid, will have a direct effect upon the maintenance of this local tax policy, as projected. Therefore, as has } been our past practice, the budget plan will continue: to receive periodic reviews during the t fiscal year to monitor any change in expenditure or review trends. .r The new year will bring an opportunity to maintain our City's financial health although I increasingly dependent upon local resources. While the state and federal governments n continue to Impose new policy Initiatives on our local government, we are not without community successes that need to be identified as well as opportunities to Improve upon our program of service as reflected in these budget recommendations. We can hopefully begin planning for new park on the land Immediately adjacent to the south wastewater treatment plant. Additionally, our community will be welcoming a major new industry and we saw the expansion of. numerous existing Industries, thereby giving us confidence In the general economic conditions of the City. These positive Initiatives, both public and private, are critical l to maintaining the character and quality of our community as we know it. The 90's will be an exciting time and any local government which hopes to undertake and provide leadership for the future generations can only do so with a well -Informed public and prudent fiscal policy, Sincerely. yours, i tephen . Atki City Ma gerLi 3 BUDGET HIGHLIGHTS Forestry The budget plan Includes the purchase of a $50,000 lift truck in FY90 to allow our Forestry crew to perform work that had in the past been contracted to private tree trimming services. To finance the purchase of the truck, our annual private contract has been reduced from $22,000 to $7,000, Traffic Engineering' This division also had a reduction in personnel in the previous fiscal year and has been able in its assignment of personnel to continue to conduct a high quality traffic engineering and j review program. In order to improve upon that effort as well as replace outdated equipment, f new traffic control counters have been approved ($12,000). This new hardware will significantly f aid the Traffic Engineering Division in providing traffic control studies and is adaptable to the recently acquired microcomputer assigned to this division. Engineering With the reductions made in the capital Improvement program in previous years and no plan to significantly expand those projects In future years, that Is, those requiring in-house engineering, staff reductions were made in the previous fiscal year. Upon review of our engineering capabilities, we have determined that the productivity of our engineering staff can be significantly Increased and Improve our ability to provide in-house design of projects by way of one-time purchase of a new computer-aided design system ($20,000). Fire The financial plan represents many changes with respect to our fire operations. During the course of the last fiscal year, the issue of hazardous materials incident management and the federal requirements associated with our response to such incidents have heightened the need to improve the training and equipment for our firefighters. An area -wide effort is underway to further study (City share $15,000) the response to hazardous materials incidents and in cooperation with area volunteer fire departments, we can expect the need for significant commitment of resources to train our fire personnel. Training will continue to be a critical 4 cl depart need nd ly In FY91 the position of a new Fire Ueutenan been addedrtonselrve s as d partm ental training asIn and public education officer ($41,000). the upcoming years, as we are about to undertake with our police, we would like to f i spend more time in our schools and neighborhoods advising and guiding our young people and citizens with respect to fire safety and education. j ipublic The budget plan also represents a commitment to the City's involvement In an improved 911 safety communications system and financing has been provided in the Police budget ($10,000) to share in the appropriate studies and review. Also, in order to improve communications and the callback response for our fire officers, particularly in the event of major fires, pagers will be purchased ($7,500 per year for three years) and i—J assigned to each of our fire personnel. Federal OSHA requirements will require an additional local expense and during the course of the three-year financial plan, approximately $25,000 in new fire coats and related equipment will be purchased to meet these new standards. This is in addition to our continuing replacement and upgrade of fire equipment initiated two years ago. Three Ueutenant positions will be created in FY90 to replace three Firefighter positions. These command officers will be assigned to the City's new ladder truck. This not only affords greater promotional opportunities from within the department, but also improves our management capability at minimal annual cost ($7,100). r —I' Wastewater Management i This budget plan represents an increase of 6 personnel to meet staff requirements for the City's wastewater treatment system. The contractor will be concluding the construction of the I' renovated north treatment plant in late 1989 and the new south plant would be on line by late 1990. These are minimal staffing additions which I believe 1 will allow us to fulfill our obligations i to operate our wastewater treatment services as well as meeting state and federal mandates. —1- This process will be scrutinized very critically over the next several years as we begin gaining experience in the management and the new technologies associated with the new wastewater treatment system. 1a Streets G v y Q With the Increase in the State gasoline tax and a projected increase in the City's share, the street overlay program, reduced from $250,000 to $20,000 for FY89, has been restored to $200,000 for FY90 and thereafter. 5 Aid to Agencies This budget represents the continuing financial support provided to various area social service agencies. The total budget for these agencies is $220,320 for FY90. Budget requests for FY90 _ from these agencies were, in selected circumstances, up dramatically. These requests make it difficult to provide for any type of three year plan and thereby the budget as proposed represents financial commitments equal to that proposed in last year's three year financial plan. Dramatic fluctuation in Aid to Agencies support, particularly for programs over which the City Council does not have management control, make the budget planning process difficult. Of the $220,320 budgeted, $91,050 is financed by the Community Development Block Grant and the remainder from the General Fund. The City no longer has Federal Revenue Sharing to use _ i as a resource. i Police -, The FY90 budget represents many changes in the programs/projects undertaken by the Police Department as well as providing for new and more modern facilities and equipment. The budget plan represents the addition of the position of Community Relations Officer and associated expenses ($40,000). This position will be utilized to expand police community education efforts in the school system and neighborhoods. A unique team approach will be j utilized whereby the Community Relations Officer will head this new educational and community) 'P service initiative and be supported by our other police officers, trained for presentations in special eduration programs such as drug abuse education, bicycle safety, citizenship, etc. .r '- ,i The police budget also represents an expansion of the desk and dispatch staff, whereby additional personnel will provide not only expanded coverage, but also relieve uniformed officers from these duties. Our research indicated that approximately 3,000 hours of uniformed �t officer time was annually assigned to the police front desk and dispatch, thereby it was our . judgment that by providing additional front desk and dispatch coverage ($26,000), we make uniformed officers available for more pressing police duties. With the adoption of this financial plan, the City will also be embarking upon a significant change In the physical facilities for the Police Department. The budget also represents the construction and remodeling of now facilities for our animal control program ($250,1)00 capital cost) as well as an expansion and renovation of the current police offices (est. $400,000). This work begins to address what has been a woefully Inadequate police operational center. j Many additions to this budget, such as permanent staff appointments will be reserved for the now Chief of Police. Additionally, in order to begin a program of expanding our street patrol, the financial plan represents the addition of one new police officer in FY91.r Numerous information systems Improvements or modifications are planned within the Police t7 6 I J � Department as throughout the City to provide our Police Department with the latest technologies and Information processing to improve productivity and response to our community's overall policing needs. The accreditation process ($14,000) is recommended for _I FY91. j Re/use Collection/Landfill Probably no other municipal service will receive as great a scrutiny as our refuse collection and disposal service will receive in the upcoming years. The budget plan represents an increase in the residential refuse rates to cover primarily the cost of the Increasing state tax on the landfill fees. Additionally, the Department of Public Works staff discussed the need to Increase our refuse collection crews due to the fact that our current staff level has not changed since 1980, yet over 1,000 new units of single-family/duplex housing have been absorbed by _ our collection crews. In order to continue the high quality of service, it may be necessary at some time to provide for an additional refuse collection crew; however, at this time, I believe we have an opportunity to gain experience with contractual service management associated -i with refuse collection, a certain need in the future. It Is proposed that selected areas of the city be provided with contract refuse pick-up under City supervision. We believe we can provide the sameof service through - quality the use of private contracts for the selected areas, reduce the burden on our existing crews, and also gain ;. experience in the administration of refuse collection contracts, l likely to be of critical Importance r' In the future as we pursue source separation, recycling, and other now policies with respect - to our refuse collection and disposal process. The budget plan also proposes a significant Increase in the refuse collection rates for FY92. These were merely estimates, It is anticipated that we will have resolved all critical policy questions by that fiscal year and with completion of all studies, recommendations for implementation of many new initiatives may begin. As I am sure you are aware, this cannot be undertaken without public support and an understanding that refuse collection and disposal costs will of necessity need to be Increased 7 J Economic Development This program continues to represent the cost associated with the Economic Development Coordinator and our contribution to the Iowa City area development group. It is to be financed through the Urban Development Action Grant (UDAG) repayment. The budget V also provides $30,000 for the downtown marketing study. 0 I i 1 , Senior Center ; The budget provides for $12,700 in funding for 20 additional hours per week of support staff ' to assist in volunteer coordination activities. Contracted painting for the exterior of the building Is included, as well as remodeling of one of the larger activity rooms. Library The Library Board has requested and this budget Includes a Development Director to be j financed from library endowment funds. Approximately $11,500 of annual expense to support this portion will be financed from general revenues. — Data Processing .. _. _.,;..i. ! Last year's Financial Plan Included funding, over a four year period, for the upgrade of the City's mainframe computer. The upgrade is scheduled for Spring, 1989. In addition to computer providing more power to better meet current users' needs, the upgrade will provide solutions to two other major needs, The Police Department, which has outgrown Its current computer system, can be added to the main computer. Networking of the Word Processing Center with off-sfte City offices will be facilitated through the main computer, as well as eventually enabling direct communication links between all departments. ' Transit : 1 The last financial plan (FY89) represented an attempt to stabilize transit services, that Is, • 1 following the service reductions of FY88, the financial plan would provide a 3 year period of no I significant service changes,' hopefully to provide time to recapture and renew community interest in transit ridership. Unfortunately, ridership continues to decline and property tax _ support for the system continues to grow. Ridership was 2,349,000 in FY83 and had declined y to 1,500,000 in FY88. Property tax support increased during the same period from $276,000 to $848,000, an Increase of over 300%. Projections Indicate that we cannot expect any dramatic turnaround in ridership and the property tax subsidy for FY90 is budgeted at $1,089,000: - The SEATS contract has been Increased by $45,000 In FY90 and thereafter to meet the request ' of area handicapped citizens for paratransit service on weekday evenings and Saturdays. "✓' w —I t � i Transit service is slightly expanded for FY90 and thereafter with respect to paratransit. j However, by FY92, due primarily to major equipment replacement, policy discussions must begin to determine the direction of our transit system in order to provide the best available iservice within the public's willingness to pay local resources to finance the program. j Broadband Telecommunications c In order to provide for a more effective means of management control, an Enterprise fund has been established for the operations of Broadband Telecommunications. Due to the fact that j they now have a permanent source of revenue following settlement of the lawsuit, it is felt that ++ this would allow for more critical policy and program review of their operations in the future:' r r 1.' 9 GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentafion Award PRESENTEDTO City of Iowa City, Iowa For the Fiscal Year Beginning July 1, 1988 President Executive Director / 10 i r ry �1 J 1 '.i i �i DISTINGUISHED BUDGET PRESENTATION AWARD i rThe Government Finance Officers. Association of the United States and Canada (GFOA) presented an award ..,for Distinguished Budget Presentation to the City of Iowa City for its annual budget for,the fiscal year beginning"July 1, 1988. E In order to receive this award, a governmental unit must publish abudget document that meets program . .� criteria as a policy document, as an operations guide, as a financial plan and as a communication device. . The award is valid for a period of one year only. We believe our current budget continues to conform J to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. I i ,J Ei RESOLUTION NO. R9-51 RESOLUTION APPROVING THE FINANCIAL PLAN FOR THE CITY OF IOWA " CITY, IOWA, FOR FISCAL YEARS 1990-1992. WHEREAS, the City Council of the City of Iowa City, Iowa, deems It In the public Interest and In the Interest of good and efficient government for the City of Iowa City, Iowa, to adopt a three-year Financial Plan for both operations and capital improvements; and " - WHEREAS, the three-year financial plan is subject to annual review and - revision; and WHEREAS, a public hearing was held on February 28, 1989, at a special formal Council meeting, and public comments were received. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA: 1. That the City Council of the City of Iowa City does hereby adopt the "Financial Plan for the Fiscal Years 1990-1992. --- ". - 2. That this Resolution Is an expression of the Council's legislative - Intent for planning future operations and capital Improvements for " the City of Iowa City,,lowa; and the anticipated means of financing said plan, subject to applicable laws. ". It was moved by " Anbrisco - and seconded by - Horwitz the Resolution be adopte , a� ndupon call there were: "AYES: NAYS: ABSENT: X Aabrisco- . - X. — Balmer Courtney _X Horwitz .�(_ Nubby . _ X_ _ Larson _7(_ _ McDonald Ar';�% nonRRs A CITY 'OHMISSIONS / \ rlxn.k Y RAYOtOIAICIL CITIZENS OF IOWA CITY \ 1 ern 'f MANAGER JntI1 RITtt te/CDINAceN -Stnlpn cent" Opun.tiuiy CITY ATTORNEY PCNNIN6 A \ FE/PW :,Et -1d•L%4LIO tAAn Wean PtA lAg' -Cm PnagwAA -ICCOG PnogkOM 13 AIRPORT MANAGER AIRPSSIORT COANION ORGANIZATIONAL STRUCTURE FOR IOWA CITY'S GOVERNMENT •—b7UEAR City RAMEY I _ Bwadbmd Yenta iWAow CiPAt Rigw Enemy Comwvntion FAaiPtnt NainttAance PwonneC AdninLMAtion fNAN)If IAAAIEI -tnutu OptnntlonA PIIILIC IOW RUN IN -AdnlnUbAtlon -EngiAtaing -StAewlSanitation -Tna6{ic [nglnetAJng -Po n CantwC � •Mata J f iI KEY ELECTED OFFICIALS (MAYOR ELECTED BY CDENCIL) APPOINIEO BY COUNCIL A MAYOR DIRECTOR/MANAGER EMPLOYED BY BOARD OR COMMI9SI01, DEPARENENt/ADRINIO[Ritm READ APPOINTED RN C1TN RAVAGER -OPwating Budget Units !I I F I N A N C I A L P L A N O V E R V I E W j I I Last year the traditional annual operating budget was replaced with a Three -Year Financial Plan. The Three - Year Plan has been continued for FY90, FY91 and FY92. This plan not only meets state budget requirements, but also provides a comprehensive multi-year planning tool for City I government. Whereas a single year's budget ! considers short-term necessities, a multi-year financial plan is intended to look beyond the short-term to a financial vi ableplan future. This "Budget Overview" discusses the basis that the financial plan has been built ff upon. The Financial Plan includes both the - ! operating budgets and the capital improvements program. The operating budget plan includes both "General Governmental Operations" and "Enterprise Operating Funds," and Reserve 7 The role of a government's operating budget differs from that of a private business. Budgets are an'important internal planning tool for business. M However, in government, budgets also play an external role. A multi- year financial plan informs parties both inside and outside government of its future'objectives in providing services to its constituents." " � "j The development of the three year plan permits particular emphasis to be placed an property tax levies, fund balances, the scheduling 4.1 , of capital purchases (both equipment and major improvement j P projects) and debt service/bond financing costs. .Rather than approaching budget.as .the an annual agony, the three year planning I: process provided a means to meet most funding needs at some time within the three year period. In preparing individual plans, departments were given latitude to modify operations within the scope of the long-range finances. For instance, the Forestry ri " Division will expand their tree trimming capabilities by buying a boom truck; the purchase of the truck will reduce costs for contracted tree trimming in all future �a years ; All changes.to'operations in this financial plan are the most economical in use of funds to increase efficiency and productivity of the City's services. .! The modified cash basis of accounting has been used for preparation of the FY90-92 Financial Plan because the 4` City maintains its daily accounting .' records on a modified cash basis. Therefore, revenues are recorded when received, 'not `necessarily when they are earned, and expenditures are recorded when paid instead of when they, are, incurred:However, a departure from the strict cash basis is the fact that the City does not record reimbursements for damages as revenue but nets them against the cost of repairing damages. Actual receipts d expenditures are monitored ,an carefully and compared to the budget throughout the fiscal year. This process has proven the budget to be a reliable planning document. y l 14 ' .E2 GENERAL GOVERNMENTAL OPERATIONS General Governmental Operations consist of the Internal Services Fund the the General Fund, the Debt Service Fund, the Trust and Agency Fund, and Special Revenue Funds. t I,. A. PROPERTY TAX The City's property tax requests for comparison purposes, the certified FY90, FY91 and FY92'are proposed to be levied as folloWS.r For ' property tax requests provided below. for the past two years (FY88 and FY89),are also s _ FY88 i Tax FY89 FY90 FY91 FY92 Rate Tax Rate Tax Rate Tax Rate Tax + er PPer Dollars $1000 Per _Dollars $1000 Dollars $1000 Dollars $1000 Rate 'Per $1000 j General 7,629;913 Employee 7.143 9,047,796 7.991 9,290 989 8.100 9,569,718 _Dollars 8.100 9,703,695 8.100 J i Benefits 757,208 .709 -Tort Liability 743.438 .696 700,982 - - .619 1,302,139 1.135 1,549,294 1.311 2,261,964 1.888 Subtotal 9,130,559 8.548 Debt Service, '2,700,618 <2.520 9,748,778 2,900,091 8.610 2.545 10,593,128 9.235 11,119,012 9.411. 11,965,659 9.988 Transit 513.520 .481 611,413 .540 2,600,000 619.399 2.253 2,650,000 2.229 2,700;000 .2.240 Subtotal 12,344,697 11.549 13,260,282 11.695 13,812,527 .540 12.028 637.981 .540 646.913 .540 12.768 14,406,994 12.180 15,312,571 I Ag. Bldgs. &Mand 9,881 3.004 8.327 3.004 8.233 3.004 8.233 3.004 8.233 3.004 Total j Levied 12,354,578 13,268,609 13,820,760 14,415,227 15,320,804 Replacements: Military, i I, Exemptions 13,800 'Monies & 13,800 13,800 13,800 13,800 Credits 28,416 Personal 28,416 28,416 28,416 28,416 -w Property 400,000 TOTAL, TAX 400,000 400.000 400.000 400.000 .REVENUES 12,796,794 13,710.825 14,262,976 14,857,443 15,763,020 ' I 15 X Total assessed valuation in Iowa City increased from $1,291,185,431 for FY89 to $1,308,653,903 for FY90, or an increase of 1.4%. Of the increase, 1.3% resulted from growth in real property (new construction) and 0.1% resulted from property revaluations. History shows real growth to be consistent in Iowa. Economic growth is attributed to rising market values of property. Sales of property establish marketCityvalues which are used to re -value all property in reassessment years. Consistent new construction along with rising market values indicate a strong, active economy in Iowa City. The taxable valuation is computed by applyin th S ' The rollback factor is designed to limitgrowthe taxable lvalu tion forate s rlback factortthehstate, ass atotal aessed wholea�totao4% annual increase. ' The taxable valuations for agricultural, commercial, industrial and utilities property. have all grown to be 100% of assessed value. Only residential property still has a rollback. The County Auditor.makes adjustments to property valuations, then applies the rollback factors and property credits _ to arrive at the taxable valuation. The debt service levy is computed on this valuation. For all other :levies the property credits for tax increment financing (TIF) projects are subtracted from the taxable Valuations. Taxable valuations used for the proposed budgets in FY89, FY90, FY91 and FY92 are detailed below. The TIF valuation was increased at the same rate as taxable valuations. The FY90 taxable valuation increased 1.0% over the prior year. The taxable valuation projected at an increase of 3.0% for FY91 (a reassessment year). And 1.4% for FY92. FY89 Certified FY90 Budget FY91 Projected FY92 Projected Taxable Valuation (For levyaonly�ervice $1,142,247,792 $1,205,341,194 $1,154,077,090 1 188,699,403 TIF Valuations (7,229.412) (7,041,435) (7,252.678 — ) (7,354,216) Taxable Valuations (For all levies but $1,135.018,380 $1,147.035,655 debt service) $1,18r1.44�6 725 $1,19�7,9�86,978 The FY90;proposed levy will result in a 2.9% increase in City property taxes for the average residential The property owner. The proposed levies for FY91 and FY92 result in increases of 4.3% and 6.3%, respectively. te.y the property tax glevy r recommended in t shows how this plan. erty xes The average residential assessedpvalu tion usedfithe average residtial proerty will be d thisbchart is based on information obtained from the City Assessor. 16 i I k Comparison of Change in Property Taxes for Average Residence . o• 85 Be 87 88 89 90 91 92 Fiscal Year Reference. "CITY PROPERTY TAXES FOR AVERAGE RESIDENTIAL, PROPERTY" chart on page18 IJ I 17 J U E J." 4 2 -i. ... 0 J i -2 -4 . o• 85 Be 87 88 89 90 91 92 Fiscal Year Reference. "CITY PROPERTY TAXES FOR AVERAGE RESIDENTIAL, PROPERTY" chart on page18 IJ I 17 i I ^i CITY PROPERTY TAXES FOR AVERAGE RESIDENTIAL PROPERTY I Actual Actual Budgeted Projected Projected FY88 FY89 FY90FY91 FY92 AVERAGE RESIDENTIAL' ASSESSED VALUATION 1-1-86 $68,450 1-1-87 $69,477 " ! 1-1-88 $69,477 1-1-89 $71,561 ^I. 1= 1-90 $71,561 ri ROLLBACK FACTOR .773604 .805966 .806384 .806384 .817673 TAXABLE VALUATION $52,953 $55,996 $56,025 $57,706 $58,514 TAX.LEVY/$1,000 11.549 11.695 12.028 12.180 12.768 4.Jf i PROPERTY TAXES 611.55 654:87 673.87 702.84 747.12 <, Change from Prior Year 7.1% 2.9% 4.3% 6.3% s , i' The City also will receive revenue from taxes on agricultural buildings and land located within the City ' limits. As provided by State law, the, tax on this property is f3.00315 per $1,000 of assessed value. The assessed taxable value for agricultural property is $2,740,854 and will yield revenue.of $8,233. Property taxes which fund General Fund operations will increase 8.7% in FY90, 5.0% in FY91 and 7.6% in =� FY92. .The following levies are included: General, Employee Benefits, Tort Liability and Agricultural Buildings/Land. i1 Another law source of revenue for General Fund operations is the Monies and Credits replacement fund. Formerly dits and establish d levied replacementncertain fund which nies provideseto citiesothedapp oxiimate amount oftal. This tax srevenueebei being State at the time the tax was repealed. In FY90, FY91 and FY92 the City will receive $28,416. A Military Service Credit replacement has been established by the State which returns to cities part of the property tax lost to the Military Service Tax Credit. In FY90, FY91 and FY92 this fund will return $13,800 to Iowa City for General Fund purposes. These monies are appropriated to cities by the State Treasurer in proportion to the money allocated by the State for the military service tax credit. The State also provides a personal property tax replacement to cities. In 1973, the State froze valuations of personal property. That property was exempted from property taxes payable in FY88. The replacement - annually provides the approximate amount of tax received by the City ($400,000) when the tax was phased - out in FY88. The General Fund property tax levy is used for the support of many services, such as police, fire, library, park and recreation services. The levy cannot exceed $8.10 per $1000 of assessed valuation. In FY90, FY91 and FY92, the levy is proposed to be $8.10. When a city reaches the $8.10 maximum levy amount it may levy under.the Employee Benefits tax levy for those costs in the General Fund. In FY90, FY91 and FY92 the City will be levying under the Employee Benefits levy for costs amounting to $593,017, $685,239 and $1,347;735, respectively. The City also levies property tax for other purposes. These include Employee Benefits, Tort Liability, Transit and Debt Service. These taxes are restricted only for the purpose for which they are levied. The Employee Benefits property tax levy can be used for General Fund costs of social security (FICA), the Iowa Public Employees Retirement System costs (IPERS), the Police and Fire Pension contributions, health insurance, life insurance, disability insurance, worker's compensation insurance premiums and unemployment compensation. State regulations allow cities to budget for the cost of these benefits under the Employee Benefits Levy only when the $8.10 maximum levy has been reached inthe General Levy. In FY89, the General Levy is below the maximum levy limit, so Iowa City will be paying these benefit costs out of the General Levy. As stated above, the City will levy for a portion of these employee benefit costs under Trust Agency in FY90, FY91 and FY92. and In,FY89, the General Levy was increased in order to eliminate the Tort Liability Levy. The General Levy is being used to build the loss reserve balance. This will permit flexibility in future use of any excess balance in the loss reserve. The General Levy will continue to be used through FY92 for insurance premiums and for payments into the Loss Reserve. 19 The following shows the portion of the General Levy which FY92. is attributable to tort liability for FY89 through I FY89 FY90 FY91 FY92 Tax Rate Tax Rate lax Rate Dollars Rate per $1000 _Dollars per $1000 Dollars per $1000 Dollars per $1000 General 8,387,538 7.408 8,770,989 7.647 8,940,900 7.568J 9,021,695 7.531 Tort Liability 660.258 .583 520.000 .453 628.818 � .532682,000 569 Tort General Levy. 9,047.796 7.991 9,290,989 8.100 9,569.718 8.1009,703.695 j .8.100 I State law permits the use of a Transit Levy for funding theoperation of a municipal transit system. levy is now at $.54 per $1000 �i The of assessed valuation, the maximum permitted levy. I The Debt Service. levy provides funds for the payment of the principal and interest on general obligation bonds of the City: It can also be utilized other funding, sources are provided by State law. The FY90 levy includes Judgments to fund the payment of an City, bond a $2.5 million issue to be sold July, 1989, to finance the remainder of the Wastewater Treatment Facility Project, the Benton Street Bridge Construction, and a new restroom in Lower City Park. FY91 and FY92 levies include debt service for a projected $2 million bond issue in each of these years remainder of the Benton Street Bridge. These issues will 'finance the projects. Project, bridge and paving projects design, H, and several small parks B. GENERAL FUND - REVENUES OTHER THAN PROPERTY TAX 1. Intergovernmental Revenue Assistance from other governmental agencies is a major source of revenue. This includes both Federal and State assistance. Some of these funds are distributed according to population. Iowa City's Population, as reported in the 1980 Census and used as the basis i for per capita distribution, is 50,508. a. The bank franchise tax is a State tax levied on the net income of financial institutions. The State retains 55% this of tax with the remainder divided with 60% to the city and 40% to the county within which it originated. The FY90-92 projections of $56,000 annually are based upon 4,A actual receipts in past years. 20 .✓ — iJ b. Liquor profits are 10% of gross sales of the State's Alcoholic Beverage Division. In FY90-FY92 the annual estimate is $5.86 per capita ($295,977), The State's Alcoholic Beverage Division sells liquor at wholesale only. C. State Municipal Assistance is distributed to cities on a ratio of each city's population to total State population. This payment cannot exceed one-half of the City's property tax levy. The FY90- ! FY92 projection is based on $6.65 per capita ($335,727) Both the amount and continuation of the program in FY90 and future years will continue to be a topic of discussion ( !, Legislature upcoming sessions. for the State d. The City of Iowa City is responsible for maintenance of all financial records for the Johnson County, Council of Governments (JCCOG). The JCCOG budget is included in the City's financial plan. Total funding needed by JCCOG in FY90 amounts to $181,351 with Iowa City's share being r $102,723. For FY91 and FY92, Iowa City's share increases to $109,381 and $114,850, respectively. e. Road Use Tax collected by the State from the registration of motor vehicles, fuel tax, license fees and the use tax on motors vehicles, trailers and accessories and equipment is apportioned to each city based upon a ratio of the city's population to all Iowa cities. The per capita estimate for FY90 is $42.33 ($2,138,004). A five percent increase is projected for road use tax revenues in FY91 ($2,244,904) and FY92 ($2,357,149). 2. Other Revenue The City establishes service charges both by contract and fee schedules. The Fire Department revenues include the fire protection contract with the University of Iowa. FY9O revenues are projected at _j $440,658 to the General Fund, $8,390 to the Fire Equipment Replacement Fund and $96,927 to the Employee Benefits Fund for a total of $545,975. Charges are projected to increase by 5% annually for FY91 ($573,056) and FY92 ($602,090). Library revenues in FY90 include $151,285 for services to Johnson County, 10% of the Library's operating budget. Johnson County service costs are projected to increase approximately 6% in FY91 ($160,271) and 3% in FY92 ($165,604). Recreation revenue includes admissions, lessons, entry fees and pool revenue. It is projected at $475,517 in FY90 and shows no increase in �I FY91 or FY92. Other revenue is derived from activities such as police escort service, animal control J fees, zoning and subdivision fees. In FY90, revenue from licenses and permits is budgeted at $416,586. The revenue increases to $462,656 i in FY91 and to $473,613 in FY92, primarily due to proposed rate increases. Most of this revenue will. I come from building and rental permits or beer and liquor permits and licenses. Other sources of revenue 1 are peddler's, electrician's, plumber's and animal licenses and burial permits. J V The FY90-92 budgeted revenue from fines and forfeitures of $382,000 includes $217,000 for parking 0 fines, library fines of $56,000 assessed for overdue or damaged property, and $109,000 collected by. irl 21 i the magistrate's court for violation of the City or State codes such as motor vehicle violations and animal control violations. �i The UDAG (Urban Development Action Grant) loan repayments started during FY89. Annual payments are $228,934 with the final payment due July, 2009. Approximately $80,000 is transferred to the General Fund.annually to fund the City's $40,000 contribution to ICAD (Iowa City Area Development) and the costs of related economic development activities. In FY90, an additional $30,000 is being transferred to the General Fund to cover the costs of a downtown study. j A.hotel=motel tax of five percent was approved by Iowa City voters in November, 1982. The FY90 tax revenue is estimated at $266,772. A 5% increase is projected for .each FY91 and FY92. —Hotel -Motel taxes have been allocated by City Council: 50% to Police Patrol, 25% to the Convention & Visitors Bureau, 10% Park Land Acquisition Reserve and 15% Mercer Park Aquatics Center operations. I Use of money and property revenue comes from various sources. Interest income ($130,000) is projected I at a 7% interest yield. General Fund miscellaneous revenues are composed of refunds, reimbursements of;expenses and damages, miscellaneous sales and commissions or concessions.. Miscellaneous revenues II for the three projection years average $32,150 annually for all 40 operating divisions, an average of $800 per division. r r•1 , I 22 .'Ii C. GENERAL FUND - EXPENDITURES The proposed General Fund budget in FY90 is $17,945,231 or an increase of 1.7% from the FY89 estimate comparison of dollars and percentage changes by major classification of expenditure follows: Actual Estimate Budgeted FY88 {' DOLLARS . $ 9,721,697 Personal.Services Ij Commodities . 580,130 Services & Charges 3,217,242 Capital Outlay . Transfers 1,042,647 Contingency 1,159,206 TOTAL EXPENDITURES 1,606,971 PERCENTAGE CHANGES 32 918 17 649 929 F' OVER PRIOR YEAR Estimate Proposed Personal Services FY89 Commodities j Services & Charges J Capital Outlay Transfers Contingency TOTAL 1 ' I' Actual Estimate Budgeted FY88 FY89 FY90 $ 9,721,697 $10,596,256 $11,254,499 507,589 580,130 651,432 3,217,242 3,536,689 3,524,919 1,281,241 1,042,647 796,790 1,159,206 1,861,289 1,606,971 15 886 975 32 918 17 649 929 110.62 17 945 231 11.1% Estimate Proposed 3.3% FY89 I FY90 A Projected Projected FY91 FY92 $12,028,694 $12,671,805 681,792 719,830 a 3,681,119 3,917,507 1,156,550 891,201 1;785;747 1,764,058 115 045 121 948 I 19 448 94720 086 349 Proposed Proposed FY91 FY92 9.0% 6.2% 6.9% 5.3% - 14.3% 12.3% 4.7% 5.6% 9.9% 0.0% 4.4% 6.4% (18.6)% (23.6)% 45.2% (22.9)% 60.6% (13.7)% 11.1% (1.2)% 100.0% 236.0% 4.0% 6.0% 11.1% 1.7% 8.4% 3.3% 1. Personal Services .j Personnel costs are primarily controlled by collective bargaining agreements. Employees ofthe City i J are represented by three unions: AFSCME (Local #183), the Police Labor Relations Organization of Iowa I City, and the, Iowa City Association of Professional Fire Fighters, 1AFF, AFL-CIO (Local #610):' All supervisory, confidential, temporary and other employees who are excluded by law in Chapter 20 of the u Code of Iowa are excluded from the units and from the terms, conditions or application of the Agreement. The majority of City employees is represented by AFSCME. This Union is comprised of two bargaining l units, one composed exclusively of Library employees and the other composed of employees in all other �= V departments. AFSCME ratified a two-year contract, July 1, 1989 through June 30, 1991. Thisagreement % on includes a 3.25% cost of living adjustment to wages on July 1, 1989, and one of 3.5July 1, 1990. + (�� 0 Longevity payments were increased by $75. .. 23 A Sworn police officers are represented by the Police Labor Relations Organizations of Iowa City. The bargaining unit is composed of all Iowa City police officers. Exempt from the unit are the police chief, deputy chief, captains, sergeants, and other confidential, administrative, supervisory and less than half-time employees. The police officers union agreed to a two-year contract that spans July 1, 1987 through June 30, 1989. A new contract is currently being negotiated. The firefighters are represented by the Iowa City Association of Professional Fire Fighters, IAFF, AFL-CIO (Local #610). The bargaining unit is composed of firefighters, lieutenants, and captains. - Exempt from the unit are the fire chief, fire marshal and battalion chiefs. The firefighters negotiated a two-year contract, July 1, 1987, through June 30, 1989. A new contract is currently being negotiated. Employees who are administrative, supervisory or otherwise ineligible for collective bargaining are covered by the Personnel Rules and Regulations. Some are eligible for Civil Service._ Salaries and j benefits are determined by the City Council upon the recommendation of the City Manager. ` Salaries and benefits (personal services costs) are budgeted at full cost. FY89 included one .extra payroll (27 instead of the normal 26 payrolls). The beginning payroll and ending payroll was structured to allocate one-third of the additional payroll in each of FY88, FY89 and FY90. This will minimize - the impact of the additional cost for FY89 of the extra payroll. The budget for FY90 has one-third extra payroll added to the salaries and benefits. The FY90 proposed budget includes only scheduled step increases; salary budgets have not been adjusted pending completion of negotiations. f Several new personnel.positions were added during FY90-92. The Police Department added a Community r , Services Officer in FY89 and in FY90 the following additional personnel: two half-time Front Desk Clerks, one-fifth time Dispatcher, and a half-time Kennel Assistant. In FY91, one additional Police e.1 Officer is proposed. In the Finance Department, Data Processing Division, a half-time Programmer has been added in FY90. A half-time Volunteer Specialist was added for the Senior Center in FY90. In FY91, e. the plan adds a lieutenant in the Fire Department. 2. Commodities s'I The above chart indicates that commodity costs show a dramatic increase in both FY89 and FY90. In FY89,'this is due to exceptionally low expenditures in FY88 for commodities in general. In FY90, the . - increase is due to paper cost increases, required safety clothing upgrades for fire personnel and i increased street maintenance materials. Commodities mainly consist of office and cleaning supplies, and maintenance and repair materials for buildings, streets and equipment.- Supplies and materials were projected at an increase of between 4.5-6% for FY's 90-92. 24 3. Services and Charges i Services and Charges cover expenses for insurance premiums, payments for Aid to Agencies, printing, various service contracts and utility costs. The substantial increase from FY88 to FY89 is mainly insurance and the start up costs of the new indoor pool at Mercer Park. Although insurance premiums decreased, the to a _) need establish loss reserve necessitated an expenditure to move the available tort liability balance to the fund. reserve The start up of the new indoor pool required a minimal budget iI in FY88 to one rr cover month of operating, insurance and utility costs. The FY89 budget includes the j first full f year of operation for the indoor pool with total operating costs estimated at $243,000 annually. i The FY90 budget shows no increase in total services and charges due primarily to reductions in the M. payment to the insurance loss reserve. Overall, the budgets for services and charges are estimated to increase between 3.5-7% for FY's 90-92. In past years, the Aid to Agencies budget has been funded primarily from Federal Revenue Sharing monies. With the discontinuance of Federal Revenue Sharing, the agencies are now funded from Community Development Block Grant monies ($91,050 annually), and the remainder funded from property tax revenues i in the General Fund. The Council appropriates money annually to each agency. The FY89 appropriation is set at $207,538. The financial plan provides for a 6% increase in FY90, 4% growth in FY91 and ,a 6% adjustment in FY92 (FY90 = $220,320, FY91 = $229,133, FY92 = $242,881). Council approved the j following appropriations to human services agencies: I, Big Brothers/Big Sisters Crisis Center Domestic Violence Program Elderly Services Agency HACAP Mayor's Youth Employment MECCA ,Rape Victim Advocacy Red Cross United Action for Youth Willow Creek/Mark IV Contingent for salary adjustments $ 25,300 18;500 24,000 36,920 2,600 30,500 10,000 11,000 2,000 41,000 16,000 2 500 220 320 In FY89, a Fire Vehicle Replacement Fund was established to provide funding for scheduled fire truck and vehicle replacement. Budgeted payments into the replacement fund are $50,000 in FY89, $85,000 in FY90, $90,000 in FY91, and $90,000 in FY92. 25 s'. 4. Capital Outlay In FY88, expenditures for capital items were high due to the purchase of a new ladder truck for the Fire Department ($451,000). The difference in expenditures to FY89 is due primarily to 1) the one- time expense for the ladder truck, 2) a temporary reduction in the City's asphalt resurfacing program and 3) the computer upgrade in FY89 ($300,000). The asphalt resurfacing budget is proposed to be restored to $200,000 again in FY90-92. The scheduled purchase of a replacement fire pumper truck ($183,000) and a payment on the long-term debt for expanding the Civic Center ($227,500) make the FY91 ' capital outlay jump higher than either FY90 or 92. { 5.' Transfers In FY90, the General Fund will subsidize Transit operations ($470,075), Airport ($40,924) and JCCOG ($102,723). Also included is a transfer to Transit in the amount of the transit property tax levy ..i ($619,399) State law mandates that property taxes received from the transit levy be receipted into the General Fund and then transferred to transit operations. The FY90 subsidy from the General Fund for Transit increases 17% over FY89 and is proposed to increase I 30% in FY91 ($612,666) and 23% in FY92 ($753,814). The large increases are due primarily to decreas- ing ridership. A 5% decrease is projected for FY90, with decreases of 3% projected for each year in .1 FY91 and FY92. No fare rate increase, in any of the three years, plus level federal and state assistance, necessitates a large annual increase in the subsidy as it must cover all increases'I expenditures from year to year. The subsidy for the Airport decreases 48% in FY90 and then resumes its normal level in FY91 (FY91 = $76,819, FY92 = $79,506). Lower expenditures in FY88 due to a temporary vacancy in the Airport Manager position resulted in a carryover balance available for funding FY90 expenditures. The FY90 subsidy for JCCOG increases 13% over FY89. and a 5% increase in FY92 ($114,850). It then shows a 6% increase in FY91 ($109,381) The transfers -out include the repayments to reserve funds for monies borrowed in FY88 for various capital improvements. Repayments beginning in FY89 are budgeted under Cemetery ($3,767), Parks ($5,078), and Library ($11,000). In addition, repayments to the Landfill Reserve.will begin in FY90 for financing the computer upgrade and the Animal Shelter construction. Those re ayments are budgeted under Data Processing ($45,019), Police Records ($19,570), and Animal Control (23,916). Contingency The expenditure contingency is set at just under 2% of all budgeted expenditures, net of the Personal Services amount. No contingency shows in FY88, only actual expenditures. The FY88 budget contingency, was established at $127,744 and $118,488 was utilized during the year. The FY89 contingency was set 26 J 'i at $ of sixmont2ns2 8 hsoftheyear12-31-88,leaving balance TheFY90 4FY91 and FY92 contingency $110,620, $115,045, and $121,948, respectively. D. GENERAL FUND YEAR-END BALANCE The City initiated the concept of the Pure Fund Balance and a Contingency in the FY87 Budget. The Pure Fund Balance is that portion of the balance maintained i lFi as working capital which is not available for `allocation except in emergency situations. The Contingency is that portion available for allocation to unbuexpenditur and unplanned expenditures during the fiscal year. The Contingency is budgeted for within the expenditures. "kk q <,t ( The annual year-end fund balance minus the reserve balances gives the Pure Fund Balance or the General Fund's workingcapital position. The following chart 4 j gives the Pure. Fund Balance for fiscal years 1988 through 1992. i FY88 Actual FY89 Estimate FY90 Projected FY91 Projected .FY92 Projected i J Beginning Fund Balance $ 2,355,228 $ 3,201,590 $ 2,750,381 $ 3,171,195 $ 2,685,209 Receipts 16 733,337 17,198,720 18,366,045 18,962,961 19,981,129 Expenditures (15:886,975) (17,649,929) _(17,945.231) (19,448.947) (20.086,399) Ending Fund Balance $ 3,201,590 $ 2,750,381 $ 3,171,195 $ 2,685,209 $ 2,579,989 Less Reserve Balances (797,797) (480,868) (613,053) (565,533 (652,125) i Pure Fund Balance 12,403,793$2,269,513 $2,558,142$2,119,676 $1,927,864 The Pure Fund Balance is 14% of expenditures in FY90, but drops to 10% by FY92. Any further unexpected deterioration of the, City's working capital position will need to be monitored closely. More critical is how annual revenues compare with annual expenditures. In FY88 and FY90, revenues exceed expenditures; while in FY89, FY91 FY92 and the opposite is true. It should be noted that a transfer out of a portion 'of the Pure Fund balance is budgeted in expenditures in FY89 and FY91, $600,000 and $200,000, respectively. Following the Financial Plan Overview are schedules summarizing the reserve balances. I t i Lt 27 ( K - The Pure Fund Balance is used to the fact that property taxes provide for cash flow in the first quarter of the new fiscal year due to ' are not received until October. The following chart shows cash flow needs or how expenditures have exceeded receipts in the first quarter of the past five years. ii July/September Receipts Shortfall Expenditures in Receipts 1988 $2,579,141 $4,375,339 ($1,796,198) i 1987 $2,560,239 $4,574,149 ($2,013,909) 1986 $1,821,136 $3,835,878 ($2,014,742) 1985 $2,098,601 $4,092,650 ($1;994,049) 1984 $1,814,963 $3,722,020 ($1,907,057) j The projected year-end balance will to the elimination provide funding for the shortfall. Expenditures in FY89 are down due of the Street !i{ Asphalt Resurfacing Program ($250,000). _. Comparison of Pure Fund Balance to k� ' Shortfall In Receipts for First Quarter .. Thgalrndr 2600 20M OO 4I 1000 600 nes nee Igoe Iger Igoe OPureFundealanga B�IMONa16hoIIIN1 j V., at Jums 30 July-eapl. f -. 28 V v .. '.� n 29 i Bond issues are timed with a goal ofkeeping the ?' annual property taxes -levied for_,. debt level, around .$3,000,000. Generally, .new issuances are made when an old issue is retired. Typically, general debthas debt service of ten years.' Large issues, like in FY79 and FY87, may be lengthened to twelve or fifteen years... I. i 2 — — g 0 _7 7176 7t 777t 7t 1041 87 Q N 45 80 87 49 O Yo►10} Fiscal Year 00 aona./rroo. Tot 0000 anntto/Tolor App. IJ(• O 00 aoneo/bntorOrbo Cort. of Nrtlolp. 29 i Bond issues are timed with a goal ofkeeping the ?' annual property taxes -levied for_,. debt level, around .$3,000,000. Generally, .new issuances are made when an old issue is retired. Typically, general debthas debt service of ten years.' Large issues, like in FY79 and FY87, may be lengthened to twelve or fifteen years... I. E. DEBT SERVICE FUND This fund provides for the payment of the principal and interest on general obligations of the City. Funding is provided by the Debt Service Tax Levy and abatement from various Enterprise funds for their capital improvements which were funded by General Obligation Bonds. Debt Service costs in the three year financial plan will cover the July, 1989, bond issue of $2.5 million and a.bond issue of $700,000 in FY91 so include a $1l and an issue of $2 million in FY92. Debt issuance will al .3 million Certificate of Participation issue in FY91. Payments of the Certificates of Levy. Participation are funded by the General Tax As stated in the Fiscal Policy (Capital Improvements Program FY90-92), "Debt incurred as a general obligation of the City of Iowa City shall not exceed statutory limits: presently 5% of the market value of the taxable property within the corporate limits as established by the City Assessor." The following schedule shows the relation of Iowa City's allowable debt margin and the debt incurred for , FY85 through FY92. The total property valuation amounts are actual for FY85-FY90, but are preliminary , estimates for FY91 and FY92. Total Allowable Debt rl Property Margin (5% of Debt at Debt as % of Valuation Total Praaerty -Val.) July 1 Allowable Debt Marain r� i FY92 $1,368,600,000 $68,430,000 $13,345,000 20% a FY90 $1,349,700,000 $67,485,000 $14,338,000 21% $1,310,386,871 $65,519,000 $14,475,000 22%FY89 $1,291,632,675 $64581,634 $,FY88 $1,246,381,671 62,319,084 17950,000 2g FY87 ,, 717 ,i,• 62,406,186 113,624,000 22% FY86 $1,174,927,158 $58,746,358 10 500,000 18% FY85 $1,124,655,722 $56,232,78612,100,000 22% 1� i 30 ` services and the rentals of vehicles. The Central Supply and Print Fund covers the operation of j the general office supply inventory, the print shop, copiers and the FAX machine. Both of these functions are available to all City departments who pay chargebacks based upon the services utilized. The Special Revenue Funds 'include Employee Benefits Fund, CDBG (Community Development Block Grant), Road l Use Tax and UDAG Repayment (Urban Development Action Grant). The Employee Benefits fund provides for the payment of pension and employee benefits Funding is provided by the.Employee Benefits tax levy. The costs covered by the Employee Benefits levy in FY89 include the police and fire pension contributions, Police and Fire Pension System annual expenses, worker's compensation insurance premiums and unemployment compensation claims. The Financial plan proposes that some costs in. the General Fund for employee benefits be paid from this levy in FY90 ($593,017), FY91 ($685,239) and FY92 ($1,347,735) since the General Levy is at the $8.10 maximum in those years. The City will contribute, in 31 The Fiscal Policy also includes the guideline that "debt service charges payable from the general tax levy shall not exceed 25% of that levy in any one fiscal year." The following chart shows the debt service levy as a percentage of the total levy for FY85 through FY91. The levies for FY85-FY88 are certified and the FY90-FY92 are projected levies. (The State will certify the levy for FY90 in June 1989.) Debt Debt Service - Total Service as % Levy Levy of Total FY92 12.768 2.224 17% FY91 12.180 2.213 18% w FY90 12.028 2.237 19% a FY89 11.695 2.545 22% FY88 11.549 2.520 22% .. FY87 10.609 1.892 18% FY86 10.885 1.952 18% FY85 10.652 1.830 17% F. TRUST AND AGENCY FUND The Trust and Agency Fund budgets for JCCOG (Johnson County Council of Governments). The JCCOG fund is an jj agency.fund as the City only acts as custodian for the fund and provides accounting services. JCCOG provides J county -wide planning assistance for transportation and human services. G. OTHER FUNDS Internal Service funds are both the Equipment Maintenance Fund and the Central Supply and Print Fund. The Equipment Maintenance Fund provides maintenance for all City vehicles and equipment and rents vehicles to other City departments from a central vehicle pool. Funding is provided from the chargeback for the main - services and the rentals of vehicles. The Central Supply and Print Fund covers the operation of j the general office supply inventory, the print shop, copiers and the FAX machine. Both of these functions are available to all City departments who pay chargebacks based upon the services utilized. The Special Revenue Funds 'include Employee Benefits Fund, CDBG (Community Development Block Grant), Road l Use Tax and UDAG Repayment (Urban Development Action Grant). The Employee Benefits fund provides for the payment of pension and employee benefits Funding is provided by the.Employee Benefits tax levy. The costs covered by the Employee Benefits levy in FY89 include the police and fire pension contributions, Police and Fire Pension System annual expenses, worker's compensation insurance premiums and unemployment compensation claims. The Financial plan proposes that some costs in. the General Fund for employee benefits be paid from this levy in FY90 ($593,017), FY91 ($685,239) and FY92 ($1,347,735) since the General Levy is at the $8.10 maximum in those years. The City will contribute, in 31 FY90, 19.541% of all sworn police officers' salaries and 31.561% of all firefighters' salaries to the respective pension/retirement systems. These rates are projected to remain the same in FY91 and FY92. The CDBG Fund accounts for revenue from U.S. Department of Housing and Urban Development Community Development Block Grant programs and is restricted in use for eligible projects as defined by Federal _ regulations. The Road Use Tax Fund accounts for revenue from the State which is restricted to be used for only street maintenance, traffic engineering and street construction costs. ' The UDAG Repayment Fund was established to account for the repayment to the City of the UDAG received.in 1984 and loaned to a downtown hotel developer. The repayment monies will be received through the year2009and are proposed to be utilized to fund economic development activities. The three year financial plan:. shows -funding in all years for the costs of the Economic Development Coordinator staff position and the annual payment to ICAD (Iowa.City Area Development). In addition, the FY90 budget proposes utilizing $60,000 of i `UDAG monies for the'North Highway One Widening project and $30,000 for a downtown study. .1 ; w,( r. t 32 �' l 1 1.1 �l I a I , i ENTERPRISE The Enterprise Funds include Parking, Pollution Control, Water, Refuse, Landfill, Airport, Transit and Broadband Telecommunications. These are utilities or enterprises supported primarily from revenues for services provided. A. Enterprise Fund Revenues Refuse collection rates were last increased on September 1, 1988. Rate increases are scheduled for 1) 1 I� January 1, 1990, from $5.25 to $5.50 per month, and 2) January 1, 1992, to $7.50 per month. The increases in FY90 are needed ,primarily to cover the cost of..the state mandated solid waste fee. The FY92 large fee' increase is anticipated to be necessary due to expected federal and disposal. state regulations regarding refuse ' _ �I The Transit tax levy is set at 54c/ per $1,000 assessed valuation, the maximum allowable tax levy. Transit . fare revenue;is.estimated to provide less than one-third of total transit operating revenue in future years. The three year financial plan assumes that ridership will decrease 5% in FY89 and continue to decrease at a rate of 3% annually through FY92. The following chart shows the growing annual subsidy needed for transit _ under these assumptions. Revenue Actual Estimate FY89 Proposed Proposed Proposed j FY90 FY91 FY92 Fare Revenue $ 639,819 $ 608,000 $ 589,800 $ 572,26% $ 554, 1 900 35% 31% 29% 26% 24% 24% J Miscellaneous Revenue: 26,771 11,100 8,600 8,600 8,600 _ 1% 1% Federal & State Assistance 296,514 16% .268,900 310,719 310,779 310,779 14% 15% 14% 14% Transit Tax Levy 528,487 611,413 619,399 637,981 646,913 29% 32% 31% 30% 28% I Operating Subsidy 342,768 426,763 498,349 642,354 784,986 22% 25% 30% 34% _ V Total $1,834,359 100% $1,926,176 100% $2,026,927 100% $2,171100% 2,306100% O33 Parking rates were last increased in February 1986. No general rate increases are proposed through FY92. However, the FY90 and FY92 budgets both include a rate increase of five dollars per month for monthly parking permits. In FY90, a discount of two dollars per month will be implemented for those who participate in Surepay (monthly payment for parking permits is electronically withdrawn from their personal checking account). Parking revenue projections show a minimal increase of 1% in FY90. The FY90 and FY92 increases are attributable to the monthly permit rate increase which are proposed to be effective July 1, 1989 and July 1, 1991. Parking fines of $187,000 are receipted into the Parking fund to satisfy revenue requirements for Parking Revenue bonds. If the balance at year-end is adequate, those fines will be transferred to the General.Fund. Landfill fees last increased July 1, 1988, from $B.00 per ton to $9.25 per ton. Scheduled fee increases' for the three year financial plan are $10.00 in FY90, $10.80 in FY91 and $13.40 in FY92, effective July 1- or the beginning of each fiscal year. The fee increases in FY90 and FY91 result primarily from the implementation of a state mandated solid waste fee to be paid into a state fund for cleaning up landfills. The state fees per ton have grown from 25c/ in FY87 and $1.50 in FY89 to $2.00 in FY90, $2.50 in FY91',' and $3.00 in FY92. The substantial rate increase in FY92 is due to anticipated costs resulting from more restrictive federal and state regulations. ' Airport operations are funded primarily from the operating subsidy from the General Fund (30% of total 6I revenues) and from building and land rentals (66% of total revenues) in FY90. The. operating subsidy decreased in FY90 due to a carryover balance being available from FY88. In that year, expenditures were ¢ ' substantially lower than budget due to the temporary vacancy in the Airport Manager position. In FY91 and FY92, the operating subsidy is 45% of total revenues, a normal level, while rentals are 52% of revenues. ° I KI '• Nater rates and PollutionControl rates were last increased September, 1988. They are both scheduled to _ increase again in January, 1990, and January, 1992, at a rate of 2% each. ¢� Broadband Telecommunications has been taken out of the General.Fund and established as an Enterprise Fund ¢ this.year. The recent settlement of the City's lawsuit over the franchise fee resulted in an increase in that rfee from 3% to 5% of the cable company's revenues. Broadband operations are self-funded totally from c� the franchise fee. B. Enterprise Fund Expenditures �I 1. Operating Funds Parking, sewer and water revenues fund operations and also pay the principal and interest due on their respective revenue bond issues. In FY90, $121,100 of sewer revenue, $265,904 of water revenue, and $33,000 of airport revenue will also be used to pay debt service on general obligation bond issues which were sold to finance sewer, water and airport projects. 34 I i> Enterprise Fund expenditure comparisons of expenditures follow: expenditure amounts and percentage changes in annual FY88 DOLLARS Actual FY89 Estimate FY90 Budgeted FY91 Projected FY92 Projected { Parking Operations 1,813,211 PollutionControl Operations 5,297,610 2,320,672 6,055,046 2,119,361. 5,756,632 2,185,902 6,138,930 2,243,516 ,' I. Water Operations 2,188,973 Refuse Collection Operations 2,656,296 2,669,151 2,688,958 5,959,045 - 2,855,614' ,. 601,892 Landfill Operations 636,269 -Operations 686,641 1,179,101 718,423 1,156,450 763,771 1,245,895 814,926 1,290,252 „ :.Airport 145,453 Transit Operations 1,928,871 201,156 2,007,853 158,524 2,069,263 170,463 2,197,743 172,732' 2,334,724 Broadband Telecommunications 75,790 210,754 113,557 115;296 121,581 PERCENTAGE CHANGE FY89 FY90 FY91 FY92 { i OVER PRIOR YEAR Estimate Proposed Projected Projected Parking Operations Pollution Control. Operations 28.0% 14.3% (8.7)% (4.9)% 3.1% 6.6% 2.6% I,I Water.Operations 21.3% (0.5)% 0.7%6.2% (2.9)% Ic Refuse Collection Operations 14.1% 4.6% 6.3% 6.7% Landfill Operations Airport Operations 85.3% (1.9)% 7.7% 3.6% Transit Operations 38.3% 4.1% (21.2)% 3.1% 7.5% 6.2% 1.3% 6.2% Broadband Telecommunications 178.1% (46.1)% 1.5% 5.5% ! Parking` Operations estimated expenditures in FY89 are high due to transfers to the Renewal and Improvement Reserve for future capital improvements. The Pollution Control FY89 expenditures increase due to scheduled transfers of operating to the Wastewater Treatment Facility Project ($1,000,000). In FY90 balance monies amount to $500,000 and ;300,000, respectively. In FY90 and FY91, transfers and FY91, operating costs to the project I increase due to completion of the renovated north plant and the two for new south plant. Six personnel are added during those J years the south plant operation. The expenditures for Water increase substantially in FY89 to. the Improvement Reserve, from $36,000 to $136,000 due to the increased transfer of revenues —J 4. improvement costs for plant rehabilitation. annually, in addition to increased capital r! 35 Refuse expenditures show larger than average increases due to the increase in landfill fees caused by j the State mandated solid waste fee. Landfill costs vary according to capital outlay and transfers. FY88 has no capital projects planned. FY89 shows a substantial increase due to the payment to the state of the mandated solid waste fee ($153,000), contracted excavation at the landfill site ($280,000), and an increase of the annual _ transfer to the landfill reserve ($125,000). No excavation is budgeted in FY90, but the state fee increases to $204,000 and transfers of $200,000 are made for the Groundwater Monitoring Well Project. The FY91 budget includes excavation (#200,000) and the state fee increases to $255,000. The FY92 budget includes planning for alternative waste disposal Airport expenditures in FY88 came in lower than budgeted. Due to the temporary vacancy in the Airport Manager position, FY89 expenditures increase due to picking up maintenance deferred in FY88. The FY90 expenditures are again at a normal level. Transit operation's services were reduced in both FY87 and FY88. Annual expenditures show normal inflationary increases. Broadband Telecommunications expenditures increase substantially in FY89 due to the use of the much - awaited -for increase in franchise fees. The General Fund start-up loan balance was paid in full to2coordinatemonies localwere accesssactivitiesreserves for reserving moni($10,000) slf rOfuture capitalNon-Profit needsorganization Future years show expenditures back to normal under the current service level. (160,000). 2. Reserve Funds The revenue bond ordinances require that Parking and Pollution Control set aside these special accounts: a) Bond and Interest Sinking Reserves - amounts sufficient to pay current bond and interest maturities. b) Bond and Interest Reserves - balances to be maintained that are equal to the maximum amount of Principal and interest due on the bonds in any succeeding fiscal year. c), Depreciation, Extension and Improvement Reserve or Renewal and Improvement Reserves,- $240,000 i annually for Pollution Control (until a balance of $2 million is reached) and $60,000 annually for Parking (until a balance of $300,000 is reached) is transferred in from each respective operations fund for the purpose of funding capital improvements. Landfill, Water, Airport, Transit and Broadband Telecommunications have separate reserves for future capital expenditures. Landfill's reserve is provided for purchase of additional landfill land or construction of a facility that may be deemed a necessary alternative to a landfill site. The Water Reserve is available to fund major capital improvement projects for the water plant in future years. Airports reserve provides local match funding for capital improvement projects. The transit reserve 36 c-1 CAPITAL IMPROVEMENTS PROGRAM (CIP) This part of the "Overview" discusses the relationships of scheduling projects within the Capital Improvement Program and the funding sources. More detailed descriptions of the projects are found in the "Capital Improvements Program" section of the Financial Plan. Capital Improvement Programming is the planning, coordination and scheduling of public improvements for the community over a period of years. Iowa City's CIP spans three years to match the financial plan for operations. - The FY90-92 CIP is a compilation of projects deemed necessary by staff and Council or projects requested by the public. Projects that are in the CIP have been scheduled according to time estimates on design and. construction, coordination with other projects, and available funding. The Wastewater Treatment Facility is funded primarily from Revenue Bonds which were sold in 1986. Additional funding needs amounting to $9.7 million will be funded by General Obligation Bonds (=1,300,000), operations ($1,800,000), interest earnings on revenue bond proceeds ($2,000,000), and federal grant monies (54,600,000) The G.O. bonds will be abated by sewer revenues.• The Storm Sewers Projects (Benton Area and Washington Area) are being coordinated to be done with the corresponding segments of the Wastewater Treatment Facility project. Several water improvement projects are included in the CIP. The Computer System Replacement and Bloomington Street Water Tank will be funded from a combination of G.O. Bonds and monies in the Water Depreciation and Improvement Reserve. These bonds have already been issued and will be abated by water revenues. The Water . Mains will be funded from the Water Depreciation and Improvement Reserve and the Water Plant Expansion will be. funded from operating revenues. Several Parks and Recreation projects are included in the CIP. Renovation of the Mercer Park Softball/Base ball Field will be completed in FY91, a project phased -in over a four-year period. A new restroom in Lower City Park is scheduled for FY90 along with preliminary design work on the Parks and Recreation Complex to be located on land adjacent to the new South Wastewater Treatment Plant. Design of the Napoleon Park Renovation plus various park shelter and sidewalk projects are budgeted in FY91. In FY92, various park shelter, sidewalks and parking lot projects are planned. Funding for these projects will be provided from General Obligation Bond issues plus transfers from General Fund. i Railroad Crossing Signals are mostly funded by the State and the actual work is planned by the railroad company. Design work ,is included in FY91 for both Melrose Avenue paving and Kirkwood Avenue paving. Construction for -Kirkwood Avenue is scheduled over FY92-94, while Melrose Avenue is scheduled for future years. Various other intersection and sidewalk projects are included. The Benton Street Bridge Widening is scheduled for construction in FY89-91. This project has been delayed due to historic preservation concerns. Bonds were issued in FY85 and FY86 for this project but those bond proceeds were allocated to other projects in order to expend them within legal timeframes. It will be necessary toyeissue bonds in FY90 and FY91 to fund this project. 38 The Melrose Avenue Bridge Improvements are being planned so that construction begins when the Benton Street Bridge Widening project is complete. Planning monies are included for various other bridge and culvert projects I in the three year plan. Various Airport Master Plan projects are scheduled in accordance with the assumption that an FAA grants will be approved in FY90-92. j II E The Animal Control Facility is currently being planned for construction to be completed November 1989. The I+ Landfill Fund will loan the funds for the Animal Control Facility and the General Fund will repay -the loan as shown in the operating budget plan. ; rThe Civic'Center Building Plan is divided into two phases. Phase I covers expansion and renovation for'the ; Police and Fire Departments. Phase II covers expansion and renovation for other departments and would eliminate JCivic the need to rent office space outside the Civic Center. A major 'goal .of the project is, to finally make the Center handicapped accessible. , CDBG has a history of funding projects of the City's CIP. The 1988 allocation of CDBG funds includes $7,000 for Curb Ramp Installation and =245;000 for the Benton Area Storm Sewers. I J_ Many projects proposed for the FY90-92 CIP were not scheduled because not only has funding by bonds not been 1 approved in this financial plan, but also because the availability of federal and state grants is uncertain. I, I J, i J ly� 39 y i City of Iowa City Impact of Inflation on the Budget . Total Budget ® Constant Dollars . _ Coneee dollere epu418 total ogoaling budge -dlalded by 1984 Consumer Prloe Index (CAU .t By converting budgeted expenditures to constant dollars, the effects of inflation .are taken, away. The total budget shown by the line on the graph s .{ has a steep slope rising by $13.4 million between FY80 and FY90. In contrast, the budget in constant dollars shows the real growth without- ' effects of inflation. The bars on the graph represent the budget in constant dollars; the bars I i show real growth of only $5.3 million between 94 i FY80 and FY90. a ct I R' 40 �,I'� ALL FUNDS FINANCIAL SUMMARY - FY09 BALANCE PROPERTY OTHER TRANSFERS TOTAL DISBURSE - TRANSFERS TOTAL DIS- BALANCE FUND 6-30-88 TA% RECEIPTS IN RECEIPT'S MENTS OUT BURSEMENTS 6-30-89 'GENERAL FUND 3,201,590 10,109,752 4,012,973 lw) DEBT SERVICE 215,557 - PARKING OPERATIONS 321,968 i -'PARKING, RESERVES 1,187,110 - -POLLUTION CONTROL OPERATIONS - "905,550 AIRPORT OPERATIONS POLL CONTROL, RESERVES 7,183,825 -91,293 MATER OPERATIONS 608,001 168,156 MATER,RESERVES 172,000 �trI J REFUSE COLLECTION OPERATIONS 69,941 t LU2DFILL OPERATIONS ,900,979 2,900,091 25,000 0 2,044,161 0 0 '0 5,668,461 0 0 0 2,578,000 0 0 0 714,695 0 960,582 3,075,995 17,198,720 15,788,640 1,861,289 17,649,929 2,750,381 729,086 3,654,177 3,561,200 0 3,561,200 308,534 6,000 2,050,161 1,073,372 1,247,700 .2,320,672 51,457 1,032,300 1,032,700_ .718,700 0. 710,700 1,500,730-- 0 5,668,461 1,366,772 4,688,274 6,055,046 :-518,965 ,3,672,700 3,672,700 3,022,700 0 7,022,700 7,833,825 0. 2,578,000;2,065,310 590,986_;2,656,296 `r529"705 136,000 136,000 0 305,000 .305'000 3,000 0 714,695 686,641. 0 686,641 97,995 0 960,582 .1,029,101 150,000 .1,179,101 •782,460 1 � O 41 LANDFILL RESERVES 412,097 0 18,169 268,146 286,317 25,000 194,524 - 219,524 :.478,890 AIRPORT OPERATIONS 51,745 0 -91,293 83,819 175,112 168,156 33,000 201,156 25'701 "1 J AIRPORT AE96RVE5 1]0,004 0 9,627 0 9,627 0 71,725 ]1,]25 108,702 OPERATIONS 178,485 0 911,676 1,014,500 1,926,176 1,926,853 81,000 2,007,853 �...TRANSIT 96,811 TRANSIT RESERVES 247,866 0 7,877 78,000 85,877. ..29,700 0 ;,29,700_. :'300,043 J BROADBAND TELECOMMUNICATIONS 14,713 0 .,250,078 0 250,078 90,997 -119'761 210,754 i; 54,077 BROADBAND TELECOM.. RESERVES 10,576 0 0 0 EMPLOYEE BENEFITS FUND 119,665 700,982 103,205 0 0. 804,187 0 88,170 0 715'043 .. 0 807,213 .10,576 120,639 - �JCCOC 40,2650 - 75,292 91,193 166,485 .170,870 :0 170,870 35 080 ROAD USE TAX 526,147 0 1,855,628 0 1,855,628 0 1,868,556 1,868,556 513,219 FEDERAL REVENUE SHARING 0 0 0 0 0 0 0 -' 00 CDBG METRO -ENTITLEMENT -22,508 0 855,508 0 855,508 743,000 90,000 833,000 0 UOAC REPAYMENT FUND 161,231 0 152,622 0 152,622 0 122,325 122,325 191, 528 1 GRAND TOTAL 16,232,810 ...... 13,710,525 ............................................................................. 20,334,843 10,107,741 44,233,409 32,555,178 12,098,383 44,653,561 15,812,658 1 � O 41 ALL FUNDS FINANCIAL SUMRARY - FY90 BALANCE PROPERTY OTHER TRANSFERS TOTAL DISBURSE - TRANSFERS TOTAL DI- BALANCE. FUND 6-30-89 TAE RECEIPTS IN RECEIPTS MENTS OUT BURSEMENTS 6-30-90 42; f. 2,750,781 10,760,837 4,097,947 3,911,261 18,366,045 16,338,260 1,606,971 17,945,231 3,171,395 I. rr 708,534 2,600,000 25,000 943,834 3,568,834 3,607,840 0 3,607,840 269,528 51,457 0 2,129,116 6,000 2,135,116 1,018,876 1,100,485 2,119,761 '67,212 Ii 1,500,710 0 0 883,250 883,250 645,117 0 645,113 1,738,847 _ '1 538,965 0 6,003,261 0 6,003,261 '1,537,382 4,219,250 .5,756,632 '-"]65,594- 7,833,825 0 0 3,598,150 7,598,150 3,647,850 0 3,647,650 7,784,125 ,529,705 0 2,544,500 0 2,5{{,500 2,210,247 {58,90{ 2,669,151 .405,05{ 1 " 3,000 0 0 176,000 136,000 0 110,000 110,000 29,000 ��Ji 97,995-. - 0 755,640 0 755,610 718,423 0 ... -718,42) 1755 212 1 282,460 0 1,048,977 0 1,048,977 806,450 350,000 1,156,450 .174,987 . 478,890 0 22,047 306,505 328,552 80,000 214,961 294,961 512,481 25,701 0 93,433 40,924 174,357 125,524 33,000 158,526 1,534 r '108,302 - '0 8,802 - 0 8,802 0 7,416 7,416 109,688 . 96,811 0 937,453 1,089,474 2,026,927 2,024,263 45,000 2,069,263 ' ''54,475 300,043 0 928,533 45,000 973,577 1,022,791 0 1,022,791 750,785 541037 0 '210,375 0 230,375 84,726 28,871 '117,557 150,855 10,576 0 0 10,000 10,000 0 0 0 ` 20,576 L.: •� 120,679 1,302,139 100,294 0 1,402,477 92,173 1,396,380 1,188,853 -71,219 35,880 0 78,628 102,723: 181,351 182,713 _ 0 -' 182,313, ,74,918 r 513,219 0 2,171,019 0 2,171,019 0 2,202,838 2,202,878 483,400 0 - 0. 726,000 0 726,000 671,950 91,050 726,000 0''� 191,528 0 247,299 0 247;299 0 167,967 167,967 '266,860 -1-1-1-1_--1-1-1-1 -14-_2-6-_____ _______2-__ -11-_0-7-__-__ 47_45___ --------- 12_03___ 46_81___ _458_5_ 15,812,658 14,..2,9.:.2,120,3.: -.,073,121 47,456,421 31,777,481 12,077,053 46,810,534 16,458,545 .. ........... ... .............................. 6666...... �' f � 42; f. L,uti _ e 4t ALL FUNDS FINANCIAL SUMMARY - Fy91 '- FUND BALANCE 6-30-90 PROPERTY TAX OTHER RECEIPTS TRANSFERS IN TOTAL DISBURSE - TRANSFERS TOTAL DI- I BALANCE I RECEIPTS MENTS OUT BURSEMENTS 6-30-91 _ i GENERAL FUND 3,171,195 10,658,148 4,171,990 4,132,823 18,962,961 17,663,200 1,785,747 l_! DEBT SERVICE. 269,528 2,650,000 19,448,947 2,685,309 E J PARKING OPERATIONS 20,000 926,023 3,596,027 3,599,515 0. 7,599,515. 266,076 r a p n PARKING RESERVES 67,212 0 2,164,850 6,000 2,170,850 1,075,492 1,110,410 2,185,902 -_ 52,160 4 1 : -' 'POLLUTION CONTROL OPERATI0N8 1,7]8,847 0 0 897,175 893,175 .. 645,717 0 645,713 , 't 1,986309 ;I - POLL CONTROL, RESERVES 765,594. 0 6176261. ,, 0 .6x176,261 1,947,280 4,191,650 6,178,930 802,925 1/ NATER OPERATIONS 7,764,125 0 O.7 , 650,650 3,650,650 3,574,400 0 3,574,400 7,860 375 1 A�ERVLS' 405,054 0 2,592,400 0 3,592,400 2,196,037 492,941 3,688,958 308,496 1, rr 39,000 0' 0 136,000 136,000 0 0 -,. REFUSE COLLECTION OPERATIONS 175,212 0 781,040 0 165,000 LANDFILL OPERATIONS 0 781,040 76],771152 0 763,771 , 481 LAND}ILL RESERVES ,174,987 0 1,170,577 0 .1,170,577 1,095,895 150,000 1,245,895 '. 59 669 AIRPORT OPERATIONS 512,481 0 22,047 324,755- _ 746,802 40,000 040,000 819'a 7I� G AIRPORT RESERVES 1,574 0'92,933 76,819 169,752 137,463 73,000 170,463 82] TRANSIT OPERATIONS 109,688 0 2,200 0 2,200 0 80,548 80,548 �'. 71,340 •TRANSIT REBERVZS 54,475- 0 921,167 1,250,647 2,171,814 .2,147,743 50,000 2,197,743 [ +28 546 i. ..': r,.. BROADBAND TELECOMMUNICATIONS 250,785 150,855 0 0 0 50,000 50,000 68,171 0 _ -68,171 272,614 BROADBAND TELECOM. RESERVES 20,576 220,775 0. 220,375 88,740 26,556 115,296 -. 255,974 EMPLOYEE BENEFITS FUND 34,219 p 1,549,294 0 105,1400 10,500 10,500 00 0 JCCDI 1,654,434 99,897 1,552,456 1,65252,, 757 36,700 ^ RUSE TAX OAD 34,918 0 00,509 109,781 189,890 191,791 0 191,791 .33x017 ' , 1 7 • }EDEML AEVEINE SHARING 481,400 0 0 2,277,919 p 2,277,919 0 2,164,930 1 2,164,970 591x389 CDBG METRO ENTITLEMENT '. 0 01 0 p U O �p 0 • 'UDAG REPAYMENT FUND 0 0 726,000 0 - 726,000 631 950 , 91,050 726,000 0 � `GRAND 266,860 0. 244,934 p '244,834 0 83x159 07,159 438,675 .I TOTAL •, ,450,4,857,442 21,730742 11,566,773 48,154,557 75,970,078 11,812,447 47,782,485 16,870,617- ----------------------------------------------------------------------- V - L� 43 I ALL FUNDS FINANCIAL SUMMARY - FY92 41'I �I BALANCE PROPERTY OTHER TRANSFERS TOTAL DISBURSE - TRANSFERS TOTAL DI- BALANCE FUND 6 -JO -91 TAX RECEIPTS IN RECEIPTS VENTS OUT BURSEMENTS 6-70-92 i GENERAL FUN[ 2,685,209 10,801,057 4,267,877 4,912,195 19,981,129 18,722,291 1,764,058 20,086,349 2,579,989 rl DEBT SERVICE 266,036 2,700,000 15,000 894,787 7,609,787 3,787,790 0 ],78],790 92,073 �1 PARKING OPERATIONS 52,160 '0 2,238,800 6,000 2,244,800 1,335,766 1,108,150 2,247,516 53,444 ^I'� PARKING, RESERVES 1,986,309-. 0 0 890,915 890,915 654,545 -I POLLUTION CONTROL OPERATIONS 862,925 0 6,277,261 0 654,545 2,222,679 POLL CONTROL. RESERVES 0 6,233 261 3,886,510 5,959,045 1,077,141 'MATER 7 ,860,775 0 '0 3,645,550 '3,645,5507,627,1000 ],627,100 7,882,825 OPERATIONS ' 308,496 0 2,617,000 �0 2,617,0002,272,043 587,571 2,855,614 69,682 RATER,RESERVES -. 165,000 0 0 .176,000 176 000 0 150,000 151,000 REFUSE COLLECTION OPERATIONS - 152,481 0 1,048,074" 0 1,018,074 814,926 0 ,'150,000 X385, , .IANDFILL OPERATIONS -- - ,.-59r 669 0 1,395,777 -814,926' 629 - i 0 1,795,777 980,252 110,000 1,290,252 165,194 RI LANDFILL RESERVES 819, 283 0 22,047 502,630. 521,6770. O AIRPORT OPERATIONS 827 0 6--l',343,960 0 92,437 79,506 171,939 179,772 33,000 172,732 70 AIRPORT RESERVES { ]1,740 0 1,100 0 1,100 O TRANSIT OPERATIONS 20,546 28,546 29,375 29,775 7 065 J, 0 905,451 1,400,727 2,706,170 2,279,724 55,000 2,374,724 0 w 'TIWI9IT RESERVES '! k 272,611 0 0. 55,000 55,000.'i'29',443.::ir 68,171 -:'68,171 °1 BROADBAND TELECOMMUNICATIONS 255,974 0 ; 0 230,775 0 270,375 97,727 27,858 121,581 364, 728 it t, BROADBAND TELECOM. RESERVES 71,076 0 0 11,000 11,000 '0 ' 0 0 42,076 w i i", � EMPLOYEE BENEPITB FUND 76,700 2,261,964 110,229 0 2,772,197 108,623 2,258,142 2,766,765 41,728 . JC ,COG 73,017 - 0 82,485 114,850 197,735 202,762 -0 202,762 27,590 ROAD USE TAX 594,389 0 2,790,164 0 2,390,164 - O. 2,345,237 2,]15,2]7 639,316 FEDERAL REVENUE SHARING 0 0 0 0 0 0- 0 0 0 CDBG METRO-ENTITLEHENT 0 0 726,000 0 726,000 634,950 91,050 726,000 0 � UDAC REPAYMENT FUND .420 675 '. 0 244,974 0 244,934 0 587, 199 . .. GRAND TOTAL TOTAL '-- _--- ----------__-86,770 __--86-370 ---------- ---------- ---------- ___ ---- 16 870,617.15 767,021 22,621,007 12,649,160 51,033,188 37,186,577 12,728,321 49,914,854 17,948,951 .......... .......... .......... .......... .......... .......... .......... ... ....... ....... o. - 44 irk nes It Fees 44% All Funds FY90 Budget G000,ri cnrerprleo Fund Fund 47% 40% Where the money comes from • f state �i Federal Ald 9%- Aid - Inter 6% 3% III y J:• .. Pro pert Texas 39% I- I� J; J, nes It Fees 44% All Funds FY90 Budget G000,ri cnrerprleo Fund Fund 47% 40% f f, TRANSFER TO BUDGETED FUNDS - GENERAL FUND: Economic Development N -0 SUMMARY OF TRANSFERS BETWEEN FUNDS FY90 RECEIPTS - TRANSFERS IN* TRANSFER FROM UDAG Repayment on perational Administration Parking Operations - AMOUNT CDBG $ 113,037 Employee Benefits Fund Police Administration Employee Benefits Fund Police Police Patrol Criminal Investigation , Employee Employee Benefits Benefits Fund Fund Police Community Services Bureau Employee Benefits Fund Fire Department Employee Benefits Fund Traffic Engineering Streets j Cemetery Library Library Equipment Replacement Reserve Public Access Equipment Replacement Parkland.Acquisition Reserve DEBT SERVICE: (- PARKING; OPERATIONS: PARKING RESERVE: POLLUTION CONTROL RESERVE: I f Road Use Tax Road Use Tax Perpetual Care Trust Cable TV Support Library Cable TV Support General Fund -Parks Airport Operations Pollution Control Funds Water Operations Special Assessments General Fund, Senior Center Parking Systems Operations Pollution Control Operations 46 n - AMOUNT $ 113,037 1 217,235 91,050 593,017 20,149 69,089- .269,089-, 43,66 43,668 5,926 . LjI 448,193 I 640,442 - 1,437,046 a 5,000 15,291 a 3, 500 3,540 a 5.078 $ 3;911,261 33;000 562,070 265,904 82.860 943,8341 6,000 883,250 `J 3,598,150 (continued Ji TRANSFER TO AMOUNT J Cr TRANSFER FROM A 7 WATER RESERVE: Water Operations 136,000 1i Q LANDFILL RESERVES: Landfill Operations 150,000 A ' 1 -1 n ma Control 23,916 J Data Processing 45,019 I - Police Records 19,570 238,505 " AIRPORT OPERATIONS: General Fund Non -Operations Administration :40,924 TRANSITOPERATIONS: General Fund Non -Operational Administration 470,075 ri Transit Levy from General Fund 619,399 .1,089,474 ' ' TRANSIT RESERVE: Transit Operations tt1 (j 11JCud: BBT RESERVE: BBT Operations 10,000 General Fund Administration 102 723 TOTAL BUDGETED FUND 11,005 121 ' !` UNBUDGETED FUNDS FIRE PENSION RETIREMENT SYSTEM: Trust & Agency 16,338 �j PERPETUAL CARE TRUST: General Fund - Cemetery 3,767 ). .,:LIBRARY FOUNDATION TRUST: General Fund - Library 11,000" CAPITAL; PROJECTS:, General Fund - Non -Op. Administration 200,000, General Fund - Parks 26,000 j Parkland Acquisition Reserve 30,000 Pollution Control Operations 500,000 1 Water Operations 57,000 �Water000 110 Landfills Oerve perations 200,000 1 Landfill Reserve 214,961, J Airport Reserve 7,416 Road Use Tax 125,350 UDAG Repayment. Fund 54,930 1,525,657. TOTAL UNBUDGETED FUNDS 1,556,762 GRAND TOTAL $12, 561 883 ' 0 *Description of transfers appear on the following chart: Disbursements -Transfers Out. 1 47 j TRANSFER FROM i SUMMARY OF TRANSFERS BETWEEN FUNDS DISBURSEMENTS - TRANSFERS OUT TRANSFER TO DESCRIPTION Landfill Reserve JCCOG Transit Operations Transit Operations Airport Operations Capital Projects Landfill Reserve Landfill Reserve Perpetual Care Trust Parkland Acquisition Trust Capital Projects Equipment Replacement Reserve Library Foundation Parking Operations Capital Projects Repay Loan for Computer Upgrade Iowa City's Portion .Operating Subsidy Transit Levy Operating Subsidy Civic Center Expansion Repay Loan for New Facility Repay Loan for Computer Upgrade Repay Loan for Capital Outlay Repay Loan for Capital Outlay Mercer Park Softball Fields Reserve for Future Replacement Repay Loan for Computer Upgrade Reserve Parking for Sr. Center Parks & Rec. Complex Design General Fund Administration Return Parking Fines General Renewal Fund Administration & Improvement Reserve Loan Repayment, Parking lot Bond & Interest Sinking As Per As Per Bond Resolution Bond Resolution Debt Service Abated G.O. Bonds Capital Projects New Plant 619,399 . Bond & Interest Sinking Res. As Per Bond Resolution 48 187,235 i 1 260,000 wO' AMOUNT 1,100,485'' 121,000 i 45,019 _i i 102,723 3.598.150 4,219,250 470,075 (continued)f 619,399 . 40,924 41 ''i 200,000 1,433,121 23,916 3,767' 5,078 26,000 31,078 3,500 a' 1L000 14,500, :¢ j 6,000 30,000 w 187,235 30,000 1 260,000 J I 623,250 1,100,485'' 121,000 500,000 3.598.150 4,219,250 (continued)f 41 ''i TRANSFER TO Depreciation, Extension & Improvement Reserve Debt Service Capital Projects Capital Projects Capital Projects Landfill Reserve Capital Projects Capital Projects Debt Service Capital Projects Transit Reserve General Fund, Library BBT Reserve. Public Access Equip. Repl. Non -Operating Administration Police Administration Police Patrol Police Criminal Invest. Police Comm. Services Bureau Fire Department Fire Pension & Retirement General Fund, Streets General Fund, Traffic Engr. Capital Projects 49 DESCRIPTION AMOUNT I For Future Improvements I � .E�(Continued) 265,904 TRANSFER FROM Study of Distribution System 25,000 WATER: i 32,000 Operations IReserve i 1101000 ' f 150,000.1 LANDFILL: Monitoring Wells Installation 7. ) Operations Animal Control Facility 214,961 R Abated G.O. Bonds Reserve Auto. Weather Observation 7;416'• Bus Replacement ( AIRPORT: Cable TV Support 15,291 Operations Equipment Replacement 10,000 Reserves Reserve for Future Repl. 3,540 TRANSIT: Employee Benefits 593,0171 Operations Pension & Retirement 20,149 BROADBAND TELECOMMUNI- 269,089' CATIONS Pension & Retirement 43,668 TRUST & AGENCY: CJ` Pension & Retirement 448,193 ROAD USE TAX: I� 1,396,380 f Operations 1,437,046 ( Operations. TRANSFER TO Depreciation, Extension & Improvement Reserve Debt Service Capital Projects Capital Projects Capital Projects Landfill Reserve Capital Projects Capital Projects Debt Service Capital Projects Transit Reserve General Fund, Library BBT Reserve. Public Access Equip. Repl. Non -Operating Administration Police Administration Police Patrol Police Criminal Invest. Police Comm. Services Bureau Fire Department Fire Pension & Retirement General Fund, Streets General Fund, Traffic Engr. Capital Projects 49 DESCRIPTION AMOUNT I For Future Improvements 136,000 Abated G.O. Bonds 265,904 Study of Distribution System 25,000 Replace Meter Reading Equipment 32,000 458,904 Bloomington Street Water Tank 1101000 ' Future Replacement 150,000.1 Monitoring Wells Installation 200,000 350,000 Animal Control Facility 214,961 R Abated G.O. Bonds 33,000 Auto. Weather Observation 7;416'• Bus Replacement 45,000 Cable TV Support 15,291 Equipment Replacement 10,000 Reserve for Future Repl. 3,540 28,831. Employee Benefits 593,0171 Pension & Retirement 20,149 Pension & Retirement 269,089' Pension & Retirement 43,668 Pension & Retirement 5,926 Pension & Retirement 448,193 Pension & Retirement 16,338 1,396,380 f Operations 1,437,046 Operations. 640,442 Mormon Trek/Melrose Signals 34,000 Extra Width Paving 38,400 Maiden Lane Pedestrian Bridge 25,000 Dubuque St. Deceleration Lane 14,500 RR Crossings 4,150 Extra -Width Sidewalk: Mormon Trek 5,000 Arthur St. Sidewalk Assessment 300 Gilbert St./Nwy. 6 Intersection 4,000 2,202,838 (continued) ■ (Continued) TRANSFER FROM TRANSFER TO CDBG METRO ENTITLEMENT: Gen. Fund Non-Oper. Admin. DESCRIPTION AMOUNT Aid to Agencies 91,050 Operations 113,037 N. Hwy. 1 Capacity Improvements 54.930 TOTAL BUDGETED FUNDSI 12,033,053 "sf 7' I Maintenance of Lots � I Abated G.O. Bonds 333,583 Abated G.O. Bonds -107,387 '' Abated G.O. Bonds 82.860: f TOTAL UNBUDGETED FUNDS 528.830''`} GRAND TOTAL $12,561,883 1 R V j I� - :.q ■ AUTHORIZED PERSONNEL LISTING FULL-TIME EQUIVALENTS - FY89------- ------- FY90 ------- FULL PART FULL PART TIME TIME TOTAL TIME TIME TOTAL � CITY COUNCIL 7.00 .00 0 J. � 1 .00 AUTHORIZED PERSONNEL LISTING FULL-TIME EQUIVALENTS - FY89------- ------- FY90 ------- FULL PART FULL PART TIME TIME TOTAL TIME TIME TOTAL � CITY COUNCIL 7.00 .00 7.00 7.00 .00 7.00 CITY CLERK 3.00 .25 3.25 3.00 .25 3.25 CITY ATTORNEY 4.00 00 4.00 4.00 .00 4.00 1 rp: ECONOMIC DEVELOPMENT 1.00 .00 1.00 1.00 .00 1.00 CITY MANAGER 3.00 .00 3.00 3.00 003.00 � HUNAN,; RELATIONS 3.00 .00 3.00 3.00 .00 11 3.00 I: FINANCE 29.10 2.24 31.34 29.10 2.74 31.84 GOVERNMENT BUILDINGS 2.00 .00 2.00 2.00 .00 2.00 CIVIL RIGHTS 1.00 .00 1.00 1.00 00 1.00 PLANNING i PROGRAM DEVELOPMEN- 5.25 .75 6.00 5.25 .75 6.00 JENGINEERING. 7.00 .00 7.00 7.00 .00 7.00 PUBLIC WORKS ADMINISTRATION 2.00 .00 2.00 2.00 00 2.00 C H D. MAINTENANCE 2.00 .00 2.00 2.00 2.00 1 .00 ENERGY`CONSERVATION 50 00 50 .50 00 50 POLICE DEPARTMENT 63.00 .50 63.50 64.00 1.70 65.70 J FIRE DEPARTMENT 51.00 .00 51.00 52.00 .00 52.00 >ANIMAL CONTROL HOUSING 6 INSPECTION 4.00 .00 4.00 4.00 .50 4.50 SERVICES 11.00 .00 11.00 11.00 .00 11.00 TRAFFIC ENGINEERING 7.00 :00 7.00 7.00 00 7.00 STREET SYSTEM MAINTENANCE ' 18.50 .00 18.50 18.50 .00 18.50 FORESTRY/HORTICULTURE 2.00 .00 2.00 2.00 00 2.00 CEMETERY 3.00 .00 3.00 3.00 .00 3.00 RECREATION 23.00 .00 23.00 23.00 .00 23.00 E LIBRARY 21.00 8.25 29.25 21.00 8.25 29.25 J- SENIOR CENTER; C* 4.50 .00 4.50 5.00 .00 5.00 y TOTAL GENERAL FUND 277.85 11.99 289.84 280.35 14.19 294.54 �I'sO 51 AUTHORIZED PERSONNEL LISTING II FULL-TIME EQUIVALENTS �,. - '------ FY89 FULL PART ------- ------- FULL FY90 PART ------' TIME TIME TOTAL TIME TIME TOTAL 7 ' PARKING OPERATIONS 16.00 8.50 24.50 16.00 8.50 24.50 POLLUTION CONTROL OPERATIONS 17.00 17.00 WATER OPERATIONS -00 23.00 .00 23.00 ' -_- 22.00 .00 22.00 22.00 .00 22.00 REFUSE COLLECTION OPERATIONS 10.75 00 10.75 10.75 LANDFILL OPERATIONS 00 10.75 7.25 .00 7.25 7.25 00 7.25- �. AIRPORT OPERATIONS 1.00 00 1.00 TRANSIT OPERATIONS 1.00 .00 1.00 - 23.00 15.50 38.50 23.00 15.50 38.50 BROADBAND TELECOMMUNICATIONS 1.00 :60 1:60 ** TOTAL ENTERPRISE FUNDS 98.00 24.60 122.60 1.00 104.00 .60 1.60 n . JCCOG 24.60 128.60 rl.,I 3.80 .00 3.80 3.80 .00 3.80 1 TRANSIT EQUIPMENT MAINTENANCE 7.50 .00 7.50 7.50 .00 7.50 EQUIPMENT,MAINTENANCE 9.50 .00 9.50 9.50 CENTRAL SUPPLY &PRINT .00 9.50 .90 .00 .90 .90 .00 .90 ASSISTED HOUSING 7.80 .00 7.80 7.80 .00 7.80 ASSTID HOUSING VOUCHER PROGRA 1.20 .00 1.20 1.20 RENTAL REHAB. 00 1.20 .y.. .20 .00 .20 .20 .00 .20 CDBG METRO-ENTITLEMENT 4.75 .00 4.75 4.75 .00 4.75 ** TOTAL OTHER FUNDS 35.65 00 35.65 35.65 .00 ' 35.65' GRAND TOTAL-'I 413.50 36.59 450.09 422.00 38.79 460.79 -I i l� i 52 I i'+ 53 BEGINNING BALANCE TOTAL BALANCE TOTAL RECEIPTS PERSONAL SERVICES COMMODITIES SERVICES SOUTLAYCES TRANSFERS CONTINGENCY C TOTAL EXPENDITURES ENDING BALANCE 1,838,971 1,700, 0 194, 662,533 705, 12,804 85, 13,9]6 22, 207,235 239, 59,452 25, 2 1 295, 56, 335, 129 90, 2,134, 7,040 GENERAL FUND 12, 110 - 8,578 8,578 FINANCIAL PLAN SUMMARY 59,628 149,325 FYBB A£18AL FY89 ESTIMATE FY90 BUDS Ef FY91 PROJECTION FY92 PRWECTION 2,355,228 3,201,590 2,750,381 3,171,195 2,685,209 2.355.228 8,665,494 3.201.590 9,056,123 2.750.381 9,299,222 3.171.195 9,577,951 2.685.209 9,711,928 528, 487 file, 413 619,399 637,981 646,913 1,838,971 1,700, 0 194, 662,533 705, 12,804 85, 13,9]6 22, 207,235 239, 59,452 25, 2 1 295, 56, 335, 129 90, 2,134, 7,040 12,118 12, 110 - 8,578 8,578 59,628 149,325 ]1,994 ]2,146 ]2,303 r 16.733.137 17.19§.720 18.366.045 18.962.961. 19.981.129 ---9-721,697 -10,596,256 -11,254,499 -12,028,694 -12,,671,805 -580,130 -651,432 -681,79 719,870507,589 -917,3073,217,242 -3,536 ,1281241 -] 2, 104647 796,790 -1,156,550891,201 -1,159,206 -1,861,289 -1,606,971 -1,785,7{7 -1764, 050 0 -72,918 -110,620 -115,045 121,948 7 -15.086.97 -17.649.92 -17.945.23 -19.{48.94-20.006.34 3,201,590 2,750,381 7,171,195 2,685,209 2,579,989 .. I'• i Reference: "GENERAL FUND YEAR-END BALANCE" page 27. 54 ruD n c Access Equipment Replacement a AV Equipment Replacement a '` 'Recreation Facilities Reserve ' 'Parkland Acquisition Reserve Risk Management Escrows & Deposits j Fire Vehicle Replacement Fund - - TOTAL GENERAL FUND RESERVES SUMMARY OF YEAR-END BALANCES FY88 FY89 FY90 ACS_ ESTATE . BUS 13,832 17,372 20,912 7,406 10,906 14,406 26,085 -0- -0- 375,239 372,757 404,512 340,000 -0- -0- 34,000 34,000 34,000 1,235 45,833 139,223 , 797,797 480,868 613,053 Reference: "GENERAL FUND YEAR-END BALANCE" page 27r 55 r FY91 FY92 PROJECTED PROJECTED j 20,912 20,912 17,906 21,406 -0 -0- I; 437,600 472,089 _0 34,000 .. 34,000 55,115 103,718 565,533.• 652;125 �Ii i i ., J „I r I J GENERAL FUND RESERVES BROADBAND TELECOMMUNICATIONS LIBRARY 56 . LIBRARY A.V. PUBLIC ACCESS EQUIPMENT EQUIPMENT REPLACEMENT REPLAN MENT 20,912 7,406 13,832 3,5003,540 _D- l -0- E� 10.906 3,500 -0- 14,406 3,500 -0- 17,906 3,500 -0- 21,406 17,372 •I r 3,540 -0- . 20,912 j d i -0- E� 20,912 !i -0- -0- 20.912 _ i I E GENERAL FUND RESERVES FIRE VEHICLE REPLACEMENT FUND 06-30-88 BALANCE RECEIPTS: Transfer -In - Sale of Old Truck Depreciation Payment 50,000 EXPENDITURES: Auto 14,175 Van 10,800) 06-30-89 BALANCE (15,100) RECEIPTS: Transfer -In Depreciation Payment EXPENDITURES: 85,000 06-30-90 BALANCE — .8;390 �. RECEIPTS: Transfer -In Depreciation Payment - EXPENDITURES: Pumper Truck 06-30-9l.BALANCE i RECEIPTS Transfer -In �� Depreciation Payment t EXPENDITURES: Mini -Pumper 8,592 06-30-92 BALANCE 182,700) t 55;115 58 V` t 1,235 50,000 14,175 6,323 10,800) (15,100) 45,833 85,000 .8;390 0_ I � i 139,223 �� 90;000 W+ i i 8,592 tJ 182,700) i i 55;115 iI 90,000 9,403 (50,800) 103,718 J'7 _ I I Ike �_.i . ,. GENERAL FUND RESERVES RISK MANAGEMENT 1 06-30-88 BALANCE RECEIPTS: Property Tax EXPENDITURES: Insurance Premiums Payment to Loss Reserve 06-30-89 BALANCE l RECEIPTS: Property,_Tax `EXPENDITURES: Insurance:Premiums Payment to Loss Reserve 06-30-90 BALANCE RECEIPTS: Property Tax EXPENDITURES: Insurance Premiums Payment to Loss Reserve 06-30-91 BALANCE RECEIPTS: Property Tax EXPENDITURES: Insurance Premiums Payment to Loss Reserve J 06-30-92 BALANCE (� 59 � hat .y 1': ;j I LIBRARY: SERVICEff" " "" JOHNSON COUNTY CONTRACTS ADMIN EXPENSE CHARGEBACK FY88 ACTUAL ^WORD PROCESSING CHARGES MISCELLANEOUS I LI� QUOR PROFITS ` BANK'FRANCHISE PROJECTION RECEIPT TYPE 9,056,123 611,413 PROPERTY TAX 9,577,951 TRANSIT LEVY MONIES &.CREDITS J MILITARY CREDIT COMMISSIONS AND CONCESSIONS FIRE PERSONAL PROPERTY REPLA FO&- &ORLICODLIQQURENBUILDINGPERMITS ESRENUE FEDERAL REVENUE SHARING & IN& SPHOUSING P ROAD PERMITS & INSPE INTERFUND. LOAN MAGISTRATES RATES COURT CDBG TRANSFERS PROPERTY TAX: TRANSFER PARKING FINES 8,893 2,136 LIBRARY FINES RECREATION FEES PERPETUALCARECABLE TV'CHARGEBACK POLICE SERVICES .. UNIVERSTIM ;roc nn.rm..... LIBRARY: SERVICEff" " "" JOHNSON COUNTY CONTRACTS ADMIN EXPENSE CHARGEBACK FY88 ACTUAL ^WORD PROCESSING CHARGES MISCELLANEOUS I LI� QUOR PROFITS ` BANK'FRANCHISE PROJECTION TAX MUNICIPAL ASSISTANCE 9,056,123 611,413 MOTEL TAX 9,577,951 INTEREST INCOME J 28,416 13,800 COMMISSIONS AND CONCESSIONS FIRE : ESRENUE FEDERAL REVENUE SHARING 324,983 8,663 ROAD 400,000 INTERFUND. LOAN J CDBG TRANSFERS PROPERTY TAX: TRANSFER 197;011 8,893 2,136 9,983 PERPETUALCARECABLE TV'CHARGEBACK SS 26,138 TRANSFERrFROM ENTERPRISE FUND TRANSFER'FROM RESERVES 1971011 37 900 MISCELLANEOUS; TRANSFER 236,647 101,642 GRAND TOTAL f 108 800 217 033 41,670 108,800 41,670 .108,800 , 56,000` 467,429 GENERAL FUND RECEIPTS SUMMARY i FY88 ACTUAL FY89 ESTIMATE FY90 BUDGETPROJECTION FY91 PROJECTION 8,665,494 528,487 9,056,123 611,413 9 299 222 ,619,399 9,577,951 9,711,928 30,376 13,660 IT 28,416 13,800 28 416 13,800 637,981 28,416 646,413 28,416 324,983 8,663 410 270 400,000 13,800 400,000 13,800 400,000 IS 80 101 194,381 197;011 8,893 2,136 9,983 9 983 SS 26,138 37,900 1971011 37 900 225;690 101,642 236,647 101,642 123,759 217,033 108,800 217,033 108 800 217 033 41,670 108,800 41,670 .108,800 50,438 4441467 56,000` 467,429 561000 475,517 217,033 56,000 217,033 j! 56,000 f 416,493 41,319 435,155 42,941 449,048 475,563 43,401 475,563 ' 43,424 29,858 37,665 41,530 27,900 46709 281080 471,283 47,269 495,228 47,851 8,563 177,236 28,977 249,682 9 005 256049 28,080 91110 28,080, 9,220 . 619,304 20,036 663,355 20,837 750,749 21639 270,955 725,045 280,285 7601923 50,138 296,366 139,953 127 295,977 X144 295 977 22,288 144 295,977 22,957 144 295977 242,520 56,000 333,353 56,000 335,727 335,727 56,000 335727"' 129,887 5,590 129,887 5,752 129 887 5 280,110' 129,887 294,116 1291887 1,575 72,583 64,175 158,144 892 85"000 40 392 6,044 90x000 6,201 90,000 473,215 1,838,971 p 1,700,456 194,524 1 0 2,077,488 40,618 2,134,930 40,848 2,244,237 i 63 150 662,533 3 05,539 0 1,380,042 0 1,576;815 733 12,804 85;000 :22 115 000 83,159 2 291,050 r 86,370 13,936 207,235 ,050 39,171 15;291 217,235 5,000. 217,230 5,000 15;952 p 0 217,235 7,040 12,118 12,118 8,578 - 8,578 16,733,337 17_198,720 18_366,045 18_962,961 - - _ 19_981,129 - - - - ACTIVITY GRAND TOTAL GENERAL FUND EXPENDITURES Q ^ - SUMMARY ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION 158,454 140,238 67,272 131,452 61,370 146,217 61,889 137,628 63,227 162,376 233,349 72,160 224,587 81,474 239,452 112,870 250,740 82,982 265,176 86,184 - 180,386 132,540 202,698 146,984 207,222 169,452 219,298230 178,345 348 187,372 178,861 257,420 191,353 277,377 202,130 290,589 212,107 304,767 223,631 322,420 - 208,806 314,321 208,908 319,517 158,525 334,650 166,345 352,850 178,219 372,019 148,380 128,041 123,667 412,797 131,440 227,420 136,932 234,649 158,590 .2361154 725,153 192,156 800,258 178,032 520,000 199,813 628,818 205,700 682,000, 217,300 _ 35,643 1,217,039 40,839 2,128,916 39,003 1,875,915 42,224 2,324,200 43,518 2,284,589 r 94,435 155,556 108,522 148,199 115,283 156,931 121,610 165,429 128,096 174,225 rl 296,813 86,227 317,096 93,609 335,029 .100,755 334,526 106,573 347,412 , 111,709 75,286 90,907 103,335 96,300 101,886 106,990 41 171,002 1,860,644 173,377 2,015,612 1903 2,044,324 2173 0,305 2,219,370 206;286 2,294,233 �I 256,334 303,991 267,448 397,262 321,770 362,133 327,378 378,603 345,091 398,533' c f 31,453 2,535,444 35,976 2,248,182 82,715 2,453,315 130,749 2,631,860 139 547 2,762,573 al 119,883 90,290 158,168 89,514 183,792 95,045 191,154 100,353 200,176 105,782- 179,483 99,021 190,121 130,742 206,196 130,497 215,819 136,977 230,065', 145,208 oI „ 11,139 0 0 0 0 340 618,790 25,900 624,648 0 651,957 182,700 665,551 50,800 702,369 !I 1,245,645 118,821 1,194,882 127,335 1,452,082 167,967 1,519,965 124,189 1,594,838 131,217 J 138,750 831,037 146,761 1,105,327 159,418 1,192,020 156,661 1,246,946 163,490 2,300,783 w,l 478,423 1,2851689 546,427 1,458,202 563,794 1,512,850 599,374 1,602,709 621,911 1,6561037 - 89,222 284,865 99,770 300,908 105,615 285,167 111,563 3051218 117,443 315,273 58,078 0 0 0 0 2,072 25,388 3,530 0 0 0 30,000 0 0 0 0 - 0 0 0 0 --------- - 15=886,975 ---------- 17,649,929 ---------- 17,945,231 ---------- 19,448,947 --- 20--,-086---,349- �• - i } i, 7. ADMINISTRATIVE RECEIPTS SUMMARY .-,,.. i FY88 ACTUAL FY89 ESTIMATE FY90 BUDGET FY91 PROJECTION FY92 PROJECTION _ PROPERTY TAX TRANSIT LEVY MONIES & CREDITS637,981 1,128,496 528,487 1,897,573 611,413 752,342 619,399 1,350,913 852,023 I � MILITARY CREDIT PERSONAL PROPERTY REPLACEMENT 30 37628,416 13660 28,416 13,800 28,416 13,800 13,800 .646 913 28,416 13,800 LICENSES & PERMITS MAGISTRATES COURT 324983 82,858 484,070 400,000 84,0 4 486;719 466;719 (+ is PARXING FINES CHARGES FOR SERVICES 123,759 217 033 108,800 215,269 108 800 215,175 215x401' , 033 'ADMIN EXPENSE CHARGEBACK WORD PROCESSING CHARGES 5,161 562,948 601,252 680,560 r 656,576- 217 5,631 689,031, i r {v: LIQUOR PROFITS BAANNK FRANCHISE TAX 20036 296 366 20,837 295,977 21,639 295,977 22,288 295,977 22,957 295,977 MUNICIPAL ;ASSISTANCE MOTEL TAX 139,953 335,665 333,353 335,727 335,727 j ! INTEREST INCOME FEDERAL .RE VENUE SHARING 60 630 129887 56,100 129,867 66,693 129,885 70,028: 129,880 335,727 f 73,529 129,887 INTERFUND LOAN 27 191 0 0 ,CDBG TRANSFERS PROPERTY TAX TRANSFER 63 150 135,620 p 0 050 0 rr UDAG FUNDS ''CABLE•TV CHARGEBACKr 3,733 0 85 463 113,037 726;590 83 159 1,391 50,131 I. 86,370 TRANSFER FROM ENTERPRISE FUND MISCELLANEOUS 207,235 21,340 239 171 124,623 217 235 1 J TOTAL ----- _ 4,322,947 _ __ __r___ 5 894 ------=--0 ---215,894 --215-894 j. 5,536,131 4,835,775 5 539 r x474 5,713,123 I j J i V 63 I CITY COUNCIL I PROGRAM DIVISION STATEMENT O PURPOSE: The City Council is a representative body elected by the citizens to formulate City policy and provide ' general direction to the City Manager for implementation of that policy. OBJECTIVES: _ 1. Establish sound fiscal policy by means of: f a. An acceptable balance of appropriate revenue sources, including property taxes and other revenue generating alternatives. b. Adoption of a balanced annual budget and three year financial plan. 11 c: Maintaining a:. Capital' Improvements Program consistent with acceptable level of bonded indebtedness and annual debt service levy. 2.: Promote both short and long-term economic growth and development for the City: 3. 'Pursue intergovernmental cooperation, particularly in those areas where joint ventures can provide economic benefit to the citizen taxpayers of each respective jurisdiction. ` PERFORMANCE MEASUREMENT: r Ij City Council policy is carried out by all departments under direction of the City Manager. Achievement of I objectives is measured in the performance of departments and divisions individually and collectively.., i Ii �I 64 Vr j Z^ CITY COUNCIL Jf 'f RECEIPTS AND EXPENDITURES SUMMARY i . . EXPENDITURES: FY88 ACTUAL -- FY90 FY89 DEPT ESTIMATE REQUEST BUDGET -- FINAL BUDGET FY91 PROJECTION I FY92 PROJECTION PERSONAL SERVICES COMMODITIES 36,152 36,088 36,088 36,088 36,088 36,088 SERVICES AND CHARGES CAPITAL OUTLAY 276 110,730 400 438 30,714 24,844 438 24,844 455 25,346 482 26,657 _11,296 70- 0 0 0-- 0 TOTAL 158,454 67,272 61,370 61,370 61,889 ,63,227 �J NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. J CITY COUNCIL BUDGETED FOR FY90 --- FTE --- FY89 FY90 $ 6.00 6.00 30,077 NONE 1.00 1.00 6,011 7.00 7.00 36,088 R MIN TRANSFER TO: TOTAL m �I i gi! -I i CITY CLERK PROGRAM DIVISION STATEMENT PURPOSE: _! As the Council -appointed recording and recordkeeping officer of the City, the Clerk exercises the powers and 6 performs the duties provided or prescribed by State law, the City Charter and the Municipal Code., This includes preparation, maintenance and dissemination of records of Council meetings and resulting proceedings; -� filing and safekeeping of deeds, abstracts, contracts, resolutions and ordinances, project folders;.subdivi- sion folders; providing technical assistance for Council, staff and the public by responding to requests for retrieval of information or interpretation of established City policies and procedures;." providing required Ii services for City elections; and receiving, routing and finalizing of all submissions to the Planning and Zoning Commission. The City Clerk is custodian of the City Seal, certifies or notarizes documents and s testifies in court if necessary. OBJECTIVES:`. 1. ' Continue to 'provide basic services at the current level, in compliance with legal requirements. �i 2. Continue training in procedures and improvement of delivery of services. 3. " Continue reducing retention space and storage problems by microfilming. 4. Continue computerization of reference index, licenses and permits; and explore conversion of cemetery lot n information. F t:y 5....Continue to utilize the automatic retrieval systema 6.'; Continue to improve records management operations. 7. "Explore furniture acquisition to accommodate changing functions of office staff. 'r j i 1 � v 67 4 j PERFORMANCE MEASUREMENTS: 1. Regular Council meetings attended, minutes provided Special formal meetings attended, minutes provided Informal.Council meetings attended, minutes provided Executive sessions attended, regular minutes provide Legal; notices posted Official, Council minutes published Ordinancesfinalized and published Resolutions finalized Notices published Cigarette licenses issued -. Liquor, Beer & Wine licenses processed-reg./Sunday ' F Cemetery deeds recorded and issued ' Sound permits Planning & Zoning applications accepted Planning.4 Zoning applications finalized Supplements issued/number of pages for servicing 350 City Codes Candidate nomination papers checked for Council election Taxicab licenses issued or exchanged - Taxicab Driver permits issued Applications for Boards & Commissions processed Microfilming r number of images processed No: of computer subjects indexed I *Figure reflects all documents previously housed in reten I. CALENDAR YEARS Thru Sept. 1983 1984 1985 1986 1987 1988 25 27 24 24 23 19 i 30 4 11 10 5 3 72 44 49 41 26 ' 24- d 29 23 20 23 18 ' 16 519 443 418 231 255 228; 55 29 31 29 23 21 j 68 61 54 30 53 34 423 332 360 346 307 .203 349 323 157 149 106 143 156 153 152 139 129 120/86 133/85 147/110 130/103 132 116 — 26 13 14 30 22: 18 10 1 x 2 5 7 55 53 28 35 38 '44 24 19 12 8 18 10 5/279 4/532 4/606 3/210 3/140 3/370 11 x 6 x 7 x 21 17 16 20 20 19 rl 1 99 92 50 32 21 37 F 144 124 84 50 82 49 19,487 7,810 130,147* 41,331 "18,926 3,263 8,983 8,898 9,349 6,897 6,753 5,134 'f tion room storage. i i ji I CE 7 RECEIPTS ANDIEXPENDITURES SUMMARY '- - EXPENDITURES:FY88 ACTUAL FY89 ESTIMATE -- FY90 DEPT REQUEST BUDGET FINAL BUDGET FY91 PROJECTION FY92 PERSONAL SERVICES PROJECTION COMMODITIES 89,029 442 98,850 102,980 102,980 109,005 114,898 SERVICES AND CHARGES CAPITAL OUTLAY 50,600 167 1,021 23 628 7,953 1,007 42;339 ' p 898 42,339 ' 934 27,689 ' 46,488 --------- --------- p. 0. O TOTAL140,238--- =-131_452 --------0 146,326 -- --------- 137,628 ------990 - 162,376 - -146,217 . NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. E] 69 A CAPITAL OUTLAY: -r! TOTAL TOTAL p CITY CLERK BUDGETED FOR FY90 PERSONAL SERVICES: --- FTE --- FY89 FY90 $ ADMINISTRATIVE CLERK/TYPIST 1.00 1.00 19,813 NONE DEPUTY CITY CLERK 1.00 1.00 25,315 CITY CLERK SR. CLERK/TYPIST MINUTETAKER (PT) 1.00 .25 1.00 .25 32,949 5,203 BENEFITS - _ _ 19,700 TOTAL , 3.25 3.25 102,980 I TRANSFER TO: NONE A CAPITAL OUTLAY: -r! TOTAL TOTAL p 1 �• rj LEGAL DEPARTMENT ! PROGRAM DIVISION STATEMENT PURPOSE: The Legal Department (a) represents the City in litigation in all courts and before administrative agencies;. (b) provides legal advice, opinions and services to the City Council, Manager, Clerk, Department Heads, staff and City Commissions; (c) prepares ordinances and legal documents for the City. The City Attorney has responsibility for the administration of the Legal Department. I OBJECTIVES: 1. Continue to provide prompt, objective, quality legal services to City Council, Manager, Clerk, staff, Boards and Commissions. a 2. Keep abreast of rapidly developing and changing areas of municipal law, such as tort liability. I' 4. Maintain communications with Department and Division. Heads in order to render preventive legal 3. Represent the City objectively and effectively in litigation. advice before problems occur. NEW OBJECTIVES: _J 1.Secure consultation services to study the Legal Department to determine if opportunities exist to improve its operation and to enhance its efficiency, with emphasis on the following particulars: (a) Recording of incoming and outgoing work items; J (b) Tracking the progress of work items; (c), Recording time spent on.individual work items; (d) Reporting of work items completed by category; and (e) Indexing of office files, including tort claim and litigation files. 2. Implement the consultant's recommendations re the operation of the Department. 3. Commence process, in conjunction with City Clerk, for comprehensive update and renovation of City Code. -_I PERFORMANCE MEASURES: • I The work of the Legal Department is either proactive (advising, counseling, and assisting the City Council, City Manager, Department Heads, Boards and Commissions) or reactive (responding to actions of third parties, o defending the City's. actions). ..The true measure of the performance of the Legal Department is thus threefold: First of all, the degree to which it assists in the quick and troublefree effectuation of City programs and policies by anticipating, and counseling ways to avoid legal problems; secondly, the efficacy of the Department before courts and admini- strative agencies in explaining, advancing, or defending City policies and programs; and finally, the timely V performance of quality legal work (advice, opinions, review or preparation of documents). 71 6..6.6.6_._-. ..._ _.... ... . i RECEIPTS ANDY EXPENDITURES SUMMARY EXPENDITURES: FY88 ACTUAL -- FY90 FY89 DEPT ESTIMATE REQUEST BUDGET -- FINAL FY91 FY92 BUDGET PROJECTION PROJECTION ONAL DITIESRVICES PERSCOMMODITIES COMMODITIES SERVICES AND CHARGES 171,583 9,068 185,058 _ 200,912 9,137 9,388 195,912 - 207 309 r 218,434 ! CAPITAL OUTLAY 48 264 4434 _ -27,900 48;422 2,492 9 388 r 33 422 X730 9,763 33 668 , 10,349 36,3903 TOTAL __ _ 7 730 _ ____r___ _ 0 1r 233,349 -_224,587 --266__452 -_239,452 250,740 265,176 (I �.i til � I NOTE: See ADMINISTRATIVE RECEIPT SUMM"y for detailed receipts. t� Ll l 72 �, . 1 PERSONAL SERVICES: CITY ATTORNEY BUDGETED FOR FY90 TRANSFER TO: TOTAL 73 ^ --- FTE --- FY89 FY90 $ ADMIN.SEC.'= LEGAL ASSISTANT CITY ATTORNEY I 1:00 1.00 1.00 1.00 24,402 MICROCASSETTE TRANSCRIBER 200.. ASST: CITY ATTORNEY II r CITY ATTORNEY 1.00. 1.00 321710 44,280 BOOKSHELF -SECRETARY - 3 DRAWER PEDESTAL -SECRETARY 140 14. � -� TElIPORARTF.R - .: 1.00 1.00 60,309 RECEPTION AREA CARPET 49r i TRANSFER TO: TOTAL 73 ECONOMIC DEVELOPMENT PROGRAM DIVISION STATEMENT PURPOSE: l^� Promote the economic prosperity and welfare of Iowa City. Expand the non-residential tax base in by encouraging business expansions IowaCity i and seeking new industries and other major employers compatible community's labor force: with the ^,'I OBJECTIVES: 1. Develop plans and.policies for specific economic development issues. 2. Assist the "Iowa City Area Development Group, Inc. in promoting Iowa City as a sit locations and expansions. e for business 3. .Promote a cooperative relationship with the University of Iowa to support projects of mutual affecting the economic climate benefit of the community. 4. Respond to requests' for information regarding community socio-economic data and services/facilities for, economic development. of I 6..MaintainS. MDnitor parcurrentedatacbaseatosreflectents f6r changes inocomic ortmunity economicitrendsvandreonditions. 7. Complete disposition of urban renewal parcels and assist in program closeout. 8. Facilitate the redevelopment of downtown properties. , 9., Provide continued staff support to the Design Review Committee. PERFORMANCE MEASUREMENTS: a Preparation of grant/loan applications for economic development assistance programs, s� �. Completion of projects and activities in a timely manner. � Rapid response to requests for information. tl 74 l � � I ECONOMIC DEVELOPMENT ! RECEIPTS AND EXPENDITURES SUMMARY '- EXPENDITURES: FY88 ACTUAL -- FY90 FY89 DEPT ESTIMATE REQUEST BUDGET -- FINAL FY91 FY92 I; BUDGET PROJECTION PROJECTION r ] PERSONAL SERVICES COMMODITIES 24,096 185 33,844 35,267 35,267 37,218 39,094 f r SERVICES AND CHARGES CAPITAL OUTLAY 44,097 3,782 390 581 46,750 47,022 490 p 581 77 pyy 605 45,1509' X641 46,449 0 0 f TOTAL 72,160 81,474 82,870 112,870 82,982- 861184' NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. i '1 L 75 i ECONOMIC DEVELOPMENT BUDGETED FOR FY90 CAPITAL OUTLAY: --- FTE -- FY89 FY90 $ 1.00 1.00 30,839 ---_4-428 1.00 .1.00 35,267 NONE TOTAL a 0 i CITY MANAGER PROGRAM DIVISION STATEMENT PURPOSE: The City Manager supervises implementation of policy and procedure as directed by the City Council through the coordination and supervision of operations in all City Departments and advises the City Council on I matters relating to the planning, development, and current operating status of all City departments. The City Manager professionally advises, directs and evaluates Department Heads and other management personnel in i their respective functions in a manner consistent with current and future community needs and in conformity [ with the dictates of existing laws, established policies and procedures, and the City's Comprehensive`Plan. OBJECTIVES: Develop and administer City fiscal program through preparation of the Capital Improvements Program, the FY91 Operating Budget for certification by March 15, 1990, and the three-year financiallan. 2.' Timely dissemination of relevant information to City Council, staff, and the general public. 3.; Advise and direct department and division administrators to facilitate timely and efficient completion of assigned projects and programs according to the dictates of City Council policy. 4. Regular evaluation of all departmental progress and annual evaluation of all Department Heads.' i PERFORMANCE.MEASUREMENT: �i General measurement of performance is reflected in the performance level of all departments and divisions. III' 't The City Council evaluates the City Manager annually based upon timely and efficient city-wide operations �I consistent with established Council policy. .. CITY MANAGER O - RECEIPTS AND EXPENDITURES SUMMARY •` EXPENDITURES: FY88 ACTUAL FY89 ESTIMATE -- FY90 DEPT REQUEST BUDGET FINAL BUDGET FY91 PROJECTION FY92 PROJECTION j j PERSONAL SERVICES COMMODITIES 160,714 1,966 170,971 2,375 171,946 2,350 181,834 192,328 202,547 SERVICES AND CHARGES CAPITAL OUTLAY 151247 2,459 29,352 0 23,0320 2,350 .23,030 2,444 24,5266 2,590 25,211 TRANSFERS OUT 0 p p 0 .l 0 0 r TOTAL --180,386 202,698 — 197,328 -------- 207,222 --------- 219,298 --' -- 230,348 � _ r NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts., 'A z' e+ I rl �. r, 78 79 CITY MANAGER I BUDGETED FOR FY90 r PERSONAL SERVICES: CAPITAL OUTLAY: -- FTE -- FY89 FY90 $ ADMIN. ASST - CITY MANAGER 1.00 1.0 48;005 NONE ASSISTANT CITY MANAGER 1.00 1.00 -_ ry CITY -MANAGER- 1.00 1.00 71/009" TOTAL p $ TEMPORARIES _ BENEFITS ...35_213 ® � IIS ) TOTAL _3.00 __ -- _13 _3.000 __181,834 r I'. III tTRANSFER I TO 1 NONE --------- i TOTAL 0 _ 79 HUMAN RELATIONS PROGRAM DIVISION STATEMENT PURPOSE: Q Human Relations provides technical and support services to City departments and employees which include: employee recruitment and selection; administration of the classification, compensation, performance evalua- tion systems, and the Affirmative Action Program; labor contract administration and assistance with negotia- tions; administration of employee benefits; coordination of employee training and development; employee _ assistance services and related personnel activities. Human Relations works in conjunction with the Civil I Service Commission and provides staff support to the Commission. OBJECTIVES: 1. Provide suitable applicant pools on a timely basis following notice of position vacancy. 2. - Further the principles of Affirmative Action in City employment by assisting in the establishment and review of, Affirmative Action goals and objectives for every department. 3. Respond to all employee inquiries and/or requests for assistance with benefits on a timely basis. 4. Assist supervisors in employee relations matters to resolve problems/questions in a timely manner consistent with applicable labor agreements and City practices and policies. 5: Assist in labor contract negotiation and collect negotiations data. 6. Provide an in-house training program for supervisory and non -supervisory employees with an emphasis on Affirmative Action topics for all employees and labor contract administration for supervisors. 7. ,' Continue to provide wellness services to all employees. Research alternatives to current wellness options to involve nonparticipating employees. '8. Update Job descriptions and performance evaluations as positions are vacated and filled. 9. Ensure compliance with Federal laws and recordkeeping requirements. r PERFORMANCE MEASUREMENT: FY83 FY84 FY85 FY86 FY87 FY88 Applications processed 2781 2404 3701 1998 1712 2309 Workforce minority rep. 4.6% 4.8% 5.9% 5.2% 4.4% 4.1% Positions filled internally 45 48 65 56 29 q8 u Positions filled externally Permanent/Temporary 19/NA 12/NA 9/NA 17/NA 10/NA 25/60 Reclassification hearings 5 11 4 6 4 4 Training hours 46 84 45 37 10 16 Employee wellness participation NA NA NA 163 208 296 is i J' 80 r3 i _a CIA HUMAN RELATIONS RECEIPTS AND EXPENDITURES SUMMARY EXPENDITURES: FY88 ACTUAL FY89 DEPTO ESTIMATE REQUEST BUDGET BUDGET FY91 PROJECTION FY92 PROJECTION PERSONAL SERVICES _COMMODITIES - 92,485 3,706 98,982 107,151 4,056 4,540 107,151 113,411 119,527 SERVICES AND CHARGES 35 535 X814 42 971 64 131 X975 4,540 56,631 4 721 58;643 5 004. 62;236 CAPITAL OUTLAY - <1;130 -- - 1,130 1,570; , 605 TOTAL 132,540 '- -- 146,984 176,952 ----" --'----'- 178,345 `----'---- 187,372 _169,452 NOTE: See ADMINISTRATIVE RECEIPT SUMMARY. for detailed receipts. i i NONE _ TOTAL0 .' I HUMAN RELATIONS BUDGETED FOR FY90 {� PERSONAL SERVICES: CAPITAL OUTLAY: --- FTE --- FY89 FY90 $ I PERSONNEL ASSISTANT PERSONNEL ADMINISTRATOR 2.00 2.00 47,978 5 CHAIRS RECEPTIOIN AREA 500. i TEMPORARIES 1.00 1.00 38,821 CHAIR/COMPUTER TABLE-PER. ASST 230_ - BENEFITS 500 2 GUEST CHAIRS-PER. ADMIN. OFF 400 ..19_852 TOTAL 3.00 3.00 107,151 TOTAL __1,130 j. I; tr , ILr i NONE _ TOTAL0 .' I CIVIL SERVICE COMMISSION PROGRAM DIVISION STATEMENT PURPOSE: The function of the Civil Service Commission is the implementation of the Iowa Civil Service Code for City, employees in covered positions. The Commission is empowered to certify applicants as qualified for appoint- ment to :Civil Service positions within City employment and to provide appeal rights for covered employees in al 1, matters related to suspension, demotion or discharge. OBJECTIVES: I.. Certify lists of candidates eligible for appointment to Civil Service positions. 2. Maintain promotional lists for Police and Fire Department positions. 1' 3. Conduct hearings upon notice of appeal and within time limits specified by Civil Service Code. n 4.'. Increase the, expertise. of Commission members in recommending and participating in selection procedures. 5. Continue the use of assessment center techniques in promotional selection procedures .to the extent possible within staffing constraints.. 83 FINANCE ADMINISTRATION , PROGRAM DIVISION ` STATEMENT PURPOSE: Provide supervisory and secretarial support for the Finance Department, and coordinate the annual budget process, the risk management program for all City departments, and daily investment activities.- Supervise f the preparation of accurate and timely financial information which can be utilized effectively by the City Council and City staff in making managerial decisions, and supervise and monitor centralized support services and the Parking System. OBJECTIVES: j 1. Assure adequate budgetary control by reviewing and controlling all budget amendments and continuing to monitor all receipts and expenditures.' 2. Coordinaterisk management program of risk analysis, insurance purchases and claims analysis. 3. Annually update financial trends and five year financial projections. E 4. Monitor Finance Divisions' performance on respective Division Objectives. I' f_ PERFORMANCE MEASURES: _ 1. Timely reports to City Manager on budget amendment requests and any problem areas in receipts or expenditures. i 2: Coordination with Safety Committee, annual analysis of insurance portfolio, quarterly claim reports with analysis of losses. 3. Preparation of financial projections and financial trends report for use by management and City Council. a 4. Performance of Finance Divisions on their respective objectives. R 84 NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. 85 FINANCE ADMINISTRATION RECEIPTS AND EXPENDITURES SUMMARY FY88 FY89 -- FY90 DEPT BUDGET -- FINAL FY91 iEXPENDITURES: ACTUAL ESTIMATE REQUEST PERSONAL SERVICES PROJECTION ! COMMODITIES 176,382 11225 187,229 1,880 SERVICES AND CHARGES 1981146 1,955 208,809 21072 12,326 CAPITAL OUTLAY 11,721 11,821 TOTAL 121750 -- 798 ----- 1,315 1,200 1,200 0 0 178,861 ------ 191,353 -------- - NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. 85 FINANCE ADMINISTRATION RECEIPTS AND EXPENDITURES SUMMARY FY88 FY89 -- FY90 DEPT BUDGET -- FINAL FY91 FY92 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 163,946 11791 176,382 11225 187,229 1,880 187,229 1,880 1981146 1,955 208,809 21072 12,326 12,431 11,721 11,821 12,006 121750 -- 798 ----- 1,315 1,200 1,200 0 0 178,861 ------ 191,353 -------- - -- 223,631 _202,030 -_202,130 -_212,107 - - f j NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. 85 PERSONAL SERVICES: i FINANCE ADMINISTRATION BUDGETED FOR FY90 CAPITAL OUTLAY: NONE TRANSFER TO: TOTAL 0 86 --FTE- FY89 FY90 $ _ ADMIN. SEC.- FINANCE 1.00 1.00 25,315 WORKSTATION 1,200 BUDGET/MANAGEMENT ANALYST 1.00 1.00 30,456 _-_ 1_200 ASST. FINANCE DIRECTOR 1.00 1.00 38,910 TOTAL' 1,200 FINANCE DIRECTOR 1.00 1.00 60,048 --- �- TEMPORARIES 624 -OVERTIME 1; BENEFITS --- ----- --------- 31,772 TOTAL 4.00 4.00 187,229 NONE TRANSFER TO: TOTAL 0 86 I i PURPOSE: ACCOUNTING AND REPORTING PROGRAM DIVISION STATEMENT JThe purpose of the Accounting and Reporting Division is accurate and comprehensive accountability and reporting of the financial activities for all City operations and divisions, and to provide accounting services and comprehensive financial information to all City operations in an efficient and effective manner. OBJECTIVES: 1. Establish and maintain accountability for federal and state assisted projects. ._I i 2. --Provide accounts payable, payroll, and housing authority disbursement processing services in an effec- tive and timely manner. 3 Coordinate the annual City audit and annual federal compliance audit and produce a comprehensive annual ` financial,report ,in a'timely, and cost effective manner. PERFORMANCE MEASURES: Grants/Projects Year. Federal State Other Audited Grants Grants Grants/Projects Total FY84 23 7 4 34 FY85 29 11 5 45 FY86 30 12 3 45 FY87...'` 30 7 1 38 FY88 33 13 1 47 This work requires 75% of one staff members' time. j 2. Check: Type: ACCOUNTS PAYABLE PAYROLL HOUSING AUTHORITY H Checks: 'Issued $ Amt. Issued $ Amt. Issued $ Amt. FY84 9,747 24,030,576 16,742 9,975,212 2,329 2,224,670 FY85 11,019 28,660,618 15,675 10,515,399 2,455 1,280,477 FY86 11,258 29,780,842 18,157 11,223,833 3,091 2,141,431 FY87 — 12,887 29,875,043 14,317 11,455,166 2,841 1,495,984 FY88 14,248 22,216,463 13,429 12,218,011 3,085. 1,908,157 V i 87 3. Annual Audits and Comprehensive Annual Financial Report Production J Year Audit . Audit CAFR Average Cost**Certificate 2 Audited Cost Hours Available Per Hour Award 1 FY84* $26,000 684.9 12/17/84 $38 No FY85 34,500 956:5 12/16/85 36 Yes1, FY86 34,880 1,036.5 12/12/86 34 Yes FY87 36,275 1,054.1 12/21/87 34 Yes d r FY88 -. 29,000 - - *A federal compliance audit was not done for fiscalyear „I` **Government Finance Officer's Association Certificate of Achievement for Excellence in Financial Reporting. �r i FY88 ACTUAL FY89 ESTIMATE EXPENDITURES: { J PERSONAL SERVICES. COMMODITIES - SERVICES AND CHARGES CAPITAL .OUTLAY PROJECTION TOTAL C: 237,264 237,264 251,365 265 218 40;256 11079 RECEIPTS AND FY88 ACTUAL FY89 ESTIMATE DEPTO REQUEST BUDGET BUDGET PROJECTION PROJECTION 213,883 2 202 230,094 237,264 237,264 251,365 265 218 40;256 11079 44,229 865 48;553 2 235 48,5 3 2,639 49,438 2 799 53 326 _ _-257 420 -- ==277,377 -----�--- 290,589 --- 2,235 ----1325 304,767 ----1;075 -290,589 322,420 NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. "r '.� •,j 89 I ACCOUNTING & REPORTING 'l BUDGETED FOR FY90 PERSONAL SERVICES: CAPITAL OUTLAY: i --- FTE --- FY89 FY90 $ ACCOUNT`CLERK - ACCOUNTING -ACCOUNT 1.00 1.00 17,768 2 CHAIRS 620 }s SR: CLERK -ACCOUNTING 1.00 '1.00 23,119 2 LATERAL FILES 1,360 ADMIN. ACCT. CLERK -ACCOUNTING 2.00 _2.00 47,194 SIDE CHAIR 255 SR. -ACCOUNTANT -ACCOUNTING 2.00 ''2.00 57,482 CONTROLLER TEMPORARIES 1.00, 1.00 32040 TOTAL 2 235, , C OVERTIME 520 - --_ BENEFITS 7 49 98 � TOTAL -7_00 -7_00 --237,264 �L w a q. TRANSFER TO: NONE TOTAL --------0 �w 11 ` CENTRAL PROCUREMENT & SERVICES PROGRAM DIVISION STATEMENT PURPOSE: The function of the Central Procurement and Services Division is to provide all departments of the City with centralized support services, including procurement, telephone and FAX communications, inside and outside .printing, mail, office supplies, general information, and photo identification cards in such a manner ,that the I operating efficiencies of the City as a whole and each division as a unit are enhanced. OBJECTIVES: 1 ,I r� Provide an annual report that reflects cost effectiveness of the Central Procurement & Services Division. Advise, assist, facilitate and promote efficient Procurement and use of Central Services. Respond to all 'inquiries and/or requests for assistance on a timely basis. -:Evaluate equipment and;.services in conjunction with Police, Fire and Administrative Building renovation �., plans. PERFORMANCE MEASUREMENTS: % Increase Projected Proposed' FY80 FY86 FY87 FY88 Since FY80 FY89 FY90 1 Formal bids processed 24 96 72 115 379% 125 150 Orders processed 207 831 676 896 333% 850 900 Funds committed 900,000 2,962,460 2,404,211 4,130,220 359% 3,500,000 4,000,000 Print Copiershop imressi360000 (impressions)ons) 1>128,000 1 687,655 845916 1 714,477 945127 1726,119 467% 929997 42% 2750,000 Z ,000 000 770,000 Mail (me ter -no bulk) 91,000 132,254 140,655 182,699 101% 200,000 200,000 ii J �J J O 91 I CENTRAL PROCUREMENT & SERVICES I� RECEIPTS AND EXPENDITURES SUMMARY _ EXPENDITURES: ACTUAL FY9FY88 FY89 DEPT ESTIMATE REQUEST BUDGET FINAL BUDGET FY91 PROJECTION FY92 PROJECTION PERSONAL SERVICES COMMODITIES 129,252 129,428 139,404 139,404 147,569 155;556 SERVICES AND CHARGES CAPITAL OUTLAY 2,813 72 549 4 2,135 2,614 77 115 15,877 X230 2,614 15,877 2,719 13,732 2,883 17,280 r 192 630 630 2,325 TOTAL 208,806 208,908 158,525 158,525 166,345 178;219' f_ e=17�� .l NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. J _G JAQQ'... CENTRAL BPROCUREMENTUDGETED FOR FY90RVICES I . PERSONAL SERVICES: --- FTE --- JAQQ'... CENTRAL BPROCUREMENTUDGETED FOR FY90RVICES I . PERSONAL SERVICES: TRANSFER TO: NONE TOTAL 93 --- FTE --- FY89 FY90 $ * SR. CLE%TYPIST-PURCHASING 1.00 1.00 20,813 CENTRAL S/RVICES CLERK BUYER .10.10 1.00 1.00 1,837 24,815 PURCHASING AGENT 1.00 1.00 37,321 CLERK/TYPIST-SWITCHBOARD TEMPO IES (PT) 1.12 1.12 21,752 t i BENEFITS ----- 5,954 261912 Iw - -,.TOTAL 4.22 --_-- 4.22. 139,404 TRANSFER TO: NONE TOTAL 93 TREASURY PROGRAM DIVISION STATEMENT (� PURPOSE: w The Treasury Division activities include customer service, billing and collection of charges for 14,000 utility customers and approximately activity and investment transactions 51,050 vehicles receiving traffic violations City receipts, banking are monitored, recorded and reconciled by Treasury is provided for the City of Iowa City Police and Fire Retirement Systems: staff. Staff support <_ ...OBJECTIVES: <- _.,. 1. Provide customer service, emphasizing good public relations. 2: Establish procedures for City for efficient, accurate and timely billings, ensuring collection of monies +due the services rendered. 3. Implement cost _effective measures for City cash and providing statistical reports as receipts and investment transactions, maximizingincome needed. 4. Continue to provide administrative support for the Police and Fire Retirement Systems. PERFORMANCE MEASUREMENT: Actual Actual Actual Actual 1st Qtr. Pro3. - ~ FY85 FY86 FY87 FY88 FY89 FY90 Cash Register Transactions 57,404 47,568 51,245 51,488 11,453 45,800 Utility Billings Billing_ Corrections 88,922 125 87,891 88,864 89,824 22,593 90,000 r Account Changes 3,101 145 2,806 118 3,135 104 4,078 28 4594,000 120 1 Hearing Letters Shutoff Notices 9,143 1,551 9,001 1,810 8,092 1,652 7,963 1,568 2,044 333 8,500 rl % Collected Parking Tickets Issued 98.3% 152,766 97.9% 158,252 99.6% 146,603 99.7% 138,604 90.8% 37,777 1,600 99.6% 145,000 tit NTickets Paid- y of Billings Mailed 116,356 61,965 106,942 47,173 111,124 54,969 109,671 47,961 24,883 105,000 % Corrected 76.45% 67.6% 75.7% 79.1% 14,406 65.9% 55,000 = 73.1% Investments'at Year End $16,173,581 $20,247,367''$66,073,658 $64,251,716 . $65,070,767 $35,000,000 J .Average Yield 12.05% 9.2% 8.6% 7.9% 8.6% 7.5% Interest_ Income. $2,230,976 $1,583,031 $4,318,336 $5,156,350 $916,555 $2,850,000 Investment Transactions 750 280 1,062 1,428 901 1,800 a Police & Fire Retirement R of Retirees 45 48 50 51 51 51 $ of Monthly Benefits $385,946 $417,552 $492,665 $527,347 $136,265 $567,900 H of Active Members 102 101 97 102 102 102 Active Members' Salaries $2,590,452 $2,659,359 $2,736,677 $2,842,321 779;066 $3,146,500 of City Contribution $634,155 $615,540 $631,932 $654,565 182,144 $723,700 r 94 J .`1 TREASURY RECEIPTS AND EXPENDITURES SUMMARY -- FY90 BUDGET -- EXPENDITURES: FY88 ACTUAL FY89 DEPT ESTIMATE REQUEST FINAL BUDGET FY91 PROJECTION FY92 PROJECTION , PERSONAL SERVICES COMMODITIES 294 390 2;626 275 654 268 314 2;470 2;749 268314 2;749 284 325 2;858 300 074 SERVICES AND CHARGES 16,406 25,579 62,142 62,142 63,547 31030 68,355 CAPITAL OUTLAY 899 15,814 1,445 1,445 2,120 560 ~ TOTAL 314,321 _319,517 334,650 334,650 _ ___ 352,850 _ _ 372;019 r. --_-- --- - -- --- =_ -- NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. JJL ' , ;I ilk ! j`� 95 1 _ TREASURY BUDGETED FOR FY90 PERSONAL SERVICES: CAPITAL OUTLAY: --- FTE _'...[i FY89 FY90 $ _ TREASURY 3.00 3.00 64,092 2 TASK CHAIRS 825 ST,.- TREASURY 1.00 1.00 22,118 `11 STACKING CHAIRS CE REP 2.00 2.00 .45,794 _ _ CES MGR. 1.00 1.00 26,827 TOTAL ---- - _TREASURY --- 1.00 1.00 29.nra �7 i`t WORD PROCESSING CENTER PROGRAM DIVISION STATEMENT i PURPOSE: The function of the Word Processing Center is to provide text processing and computer graphics services to all City departments on a centralized basis. Efficient use of resources is achieved through the use of a centralized dictation system PC-based word processing and high speed printers. The Word Processing Center aims to serve the unique needs of individual departments while achieving economies of shared use of equipment ` by, all departments. 4 OBJECTIVES: 1. Maintain an average monthly turnaround time for centrally dictated work of four or fewer hours, based on a 25% sampling.' 2. Have no more than 3% of total production returned for correction of typographic errors only (excluding j draft documents._ } 3. Maintain past production levels or exceed them depending on workload. 4..:.Expand services beyond the traditional text production into graphicsanddesktop publishing services for City staffinembers. NEW OBJECTIVES: 1. Work toward the formation of an integrated City-wide information system by developing.the benefits of PC networks to exchange files, share printers, and communicate with other PCs and mainframe. 2. Continue to develop WPC staff skills in hardware and software so WPC can serve as source of support for PC users. I Est. Est. FY83 FY84 FY85 FY86 FY87 FY88 FY89 FY90 Average Turnaround 3.4 3.5 3.4 3.4 3.2 3.1 3.1 3.1 (Hours) j %'of Total Production 2.7 2.6 2.4 2.3 2.3 2.3 2.3 2.3 J Returned for Typo Correction Only Average Monthly 2718 2750 2720 2680 2422 2455 2500 2500 Production (pages) W� `V I WORD PROCESSING ^ ^ RECEIPTS AND EXPENDITURES SUMMARY EXPENDITURES: FY88 ACTUAL FY89 ESTIMATE -- FY90 DEPT REQUEST BUDGET -- FINAL BUDGET FY91 PROJECTION FY92 PROJECTION PERSONAL SERVICES COMMODITIES 103,210 4,114 110,707 3,110 117,127 5,523 117,127 123,811 130,298 SERVICES AND CHARGES CAPITAL OUTLAY 13,148 a 700 71940 5,673 7,940 5,900 7,036 .6 ,254 8,658 r r 200 700 185 13 380 TOTAL _ --148,380 _ -- 123,667 ------- ---= 130,790 ________ 131,440 136,932 158,590 _ d --- ------- i NOTE: NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed recei t p s. J i i r; PERSONAL SERVICES: WORD PROCESSING OPERATOR WORD PROCESSING SUPERVISOR TEMPORARIES } OVERTIME BENEFITS TOTAL ,J J NOF J J .o e.. DATA PROCESSING DIVISION PROGRAM DIVISION STATEMENT PURPOSE: The purpose of the Data Processing Division is the provision of centralized, on-line data processing for most City operations. OBJECTIVES: 1: Maintain statistics which measure usage and growth trends. 2.Continue to maintain current applications as resources permit. -, PERFORMANCE MEASUREMENTS: 1. Determine growth trends: Actual Actual Proj. Proj. FY87 FY88 FY89 FY90 ', I N Tasks Processed 459,899 716,424 1,117,621 1,229,383 N H Printed, Jabs 50,945 66,939 87,690 96,459 Video Display Terminal Usage 115.38 138.70 166.44 183.08 (in 24 -hr. days) Central Processing Unit Usage 101.96 143.75 202.69 222.96 (in 24 -hr: days) 2. Maintain and develop applications: r Actual Actual Proj. Proj. - a; FY87 FY88 FY89 FY90 N of Major Applications 21 24 28 29 t H On -Line Users 40 59 66 80 Total'Data Stored (in blocks) 925,507 1,206,072 1,567,894 2,038,262 Total'Data Storage Available 1,782,144 1,782,144 2,996,988 4,211,8321'`{ (in blocks) + % Disk Storage Used 51.9% 67.7% 52.3% 48.4% Ratio of Files Stored to Application 44,072 to 1 50,253 to 1 55,996 to 1 70,285 to 1 l Ratio of Disk Storage to User 23,138 to 1 20,442 to 1 45,409 to 1 52,648 to 1 100 45; j v . 0 101 p..� 4.....44...4_.. _. EXPENDITTUURES RECEIPTS AND SUMMARY EXPENDITURES: ACTUAL -- FY90 DEPT ESTIMATE REQUEST BUDGET -- FINAL BUDGET FY91 PROJECTION FY92 �j 7 PERSONAL PROJECTION SERVICES 58,075 8,657 63,652 102,401 7,931 117,095 123,970 130,698 j SERVICES AN SERVICES AND -CHARGES CAPITAL OUTLAY 39,968 10,863 34,508 42,678 10,863 42,678 11,298 43,211' .11,977 46,979 t J TRANSFERS OUT 21,341 306,706 22,045 11,765 45,890 ---- _ __ _ ___ 0 45_019 46,500 TOTAL 4412----0. 128,041 412,797 177 987 � 12,7972223- 227 420 , .234,649 236,154 2222-- -2222-- � NOTE:: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. J i j' S v . 0 101 DATA PROCESSING BUDGETED FOR FY90 PERSONAL SERVICES: CAPITAL OUTLAY: --- FTE --- FY89 FY90 $ OPERATIONS SPECIALIST 1.00 1.00 25,087 2 VT320 TERMINALS 900` SYSTEMS SPECIALIST 1.00 1.00 26,034 OFFICE AUTOMATION SOFTWARE 4,800 . DATA PROCESSING MANAGER 1.00 1.00 31 293 REPLACE CHAIR: OP SPECIALIST 230' PROGRAMMER - DATA PROCESSING (PT) 50 11541: REPIJ�CE LA120 PRINTER 3,200_: OVERTIME 331 REPLACE LA75-CA PRINTER 835' BENEFITS 22,809 REPLACE 4 VENTEL MODEMS 11800:, TOTAL 3.00 3.50 117,095 TOTAL 11,765' . if .ry rl 1 1 i i i TRANSFER T0: REPAY LOAN FROM LANDFILL 45,019 TOTAL -- 45,019 , 102 r RISAGEMENT RECEIPTS ANDKEXPENDITURES SUMMARY -- i EXPENDITURES: FY88 ACTUAL FY89 ESTIMATE FY90 DEPT REQUEST BUDGET -- FINAL BUDGET FY91 PROJECTION FY92 PROJECTION -J COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY 725,153 0 800,258 0 520,000 0 520,000 0 628,818- 0 682,000 i. TRANSFERS OUT 0 -_ __ 0 01 Q. 0. 01 TOTAL 725,153 _ 800,258 _ 520,000 --- 520,000 --- 628,818, ----'- 682 000 J. . ffNOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. - GOVERNMENT BUILDINGS PROGRAM DIVISION STATEMENT I PURPOSE: i Provide cleaning and maintenance services in a cost-efficient manner for all assigned City government buildings, including the Civic Center (except the Fire Department), and offices of the departments of Planning and Program Development and Public Works. < OBJECTIVES: 1. Take action on government building service requests within one week at least 90% of the, time. — 2.. Continue utilizing the supervisor's monthly evaluation form to rank specific areas. 3. 'Record and evaluate quarterly all complaints about the condition of buildings to determine where corrective measures are necessary: 4. Continue to utilize a semi-annual survey which allows each department the opportunity to rate cleaning performance, and identify problem areas. PERFORMANCE MEASURES: ( 1. , Attempt to reduce complaints by at least 20% for the year. ~I ' J 2. Strive to achieve at least 90% "Excellent" or "Good" rating on survey implemented in FY89. f I. oil I � i i f , Ll ' j 104 GOVERNMENT BUILDINGS RECEIPTS AND EXPENDITURES SUMMARY FY88 ACTUAL 44,813 9,320 131,615 6,4080 192,156 I' -- FY90 BUDGET -- FY89 ESTIMATE DEPT REQUEST _1 FY91 PROJECTION EXPENDITURES: PERSONAL SERVICES COMMODITIES 54,001 9,251 54,001 9,251 SERVICES AND CHARGES 60;287 10,197 119,670 CAPITAL OUTLAY 136,560 138,904 TRANSFERS OUT _ 0 _.. 0 TOTAL C 0 0 _-178,032 �r 199,813 205,700 GOVERNMENT BUILDINGS RECEIPTS AND EXPENDITURES SUMMARY FY88 ACTUAL 44,813 9,320 131,615 6,4080 192,156 NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. I I J I' -- FY90 BUDGET -- FY89 ESTIMATE DEPT REQUEST FINAL BUDGET FY91 PROJECTION FY92 PROJECTION i 49,358 8,999 54,001 9,251 54,001 9,251 57,176 9,620 60;287 10,197 119,670 132,260 136,560 138,904 . 146,816 _ 0 _.. 0 0 _0 0 0 0 _-178,032 195,513 199,813 205,700 217 300 ? I NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. I I J I' 105 PERSONAL SERVICES: GOVERNMENT BUILDINGS BUDGETED FOR FY90 --- FTE --- FY89 FY90 $ 2.00 2.00 38,843 4,160 10,998 2.00, 2.00 54,001 TRANSFER TO: TOTAL 106 NONE C j s. l dlj f �J i i :_i • + CIVIL RIGHTS PROGRAM DIVISION STATEMENT t } PURPOSE: —1 The Civil Rights Coordinator processes and investigates complaints of discrimination, provides staff support for the Iowa City Human Rights Commission, assists in the administration of the City's Contract Compliance ...,." Program and Women and Minority Business Enterprise Program. The Civil Rights program goal is to facilitate timely disposition of all citizens' discrimination complaints and ensure that all citizens are aware of .their ' civil rights and the community resources available to assist them in exercising those rights. OBJECTIVES: _ 1. Investigate formal complaints and submit case summaries to the Legal Department within 120 days. M 2. Resolve informal complaints independently or in conjunction with the Commissioners within 30 days. 3. Attend all Commission meetings and provide staff support for the Commission. ^I `4. Network and communicate with other local Commissions as well as the State Commission in an effort to _ increase the effectiveness of the local Commission. ,;5. _Coordinate at least one Commissioners' training session. 6. Continue to participate within the Association of Iowa Human Rights Agencies. 7. Complete,the investigation and disposition of all housing complaints within 90 days. B. Reach greater numbers of residents through our speakers bureau for the purpose of apprising these residents of their rights and responsibilities. j J 9. Facilitate the production of cable TV shows dealing with human rights issues. NEW OBJECTIVES: Create a;structures outreach program, complete with visuals. Train Commissioners so they are able n. to assist with implementation of the program. PERFORMANCE MEASUREMENTS: FY83 FY84 FY85 FY86 FY87 "complaints FY88 Formal cases opened 11 23 24 21 19 15 cases closed 16 18 21 21 20 15 _ average, time to legal review (months) 2.84 5.62 3.89 5.4 NA average time to closure (months) 15.93 12.4 11.19 9.14 11.8 NA 107 ■ i CIVIL RIGHTS RECEIPTS AND EXPENDITURES SUMMARY EXPENDITURES: i FY88 ACTUAL FY89 ESTIMATE -- FY90 DEPT REQUEST BUDGET -- FINAL BUDGET FY91 PROJECTION FY92 PROJECTION 1 PERSONALSERVICES COMMODITIES MMODZTIES 31,316 35,624 33,224 33,224 35,201 37,144 SERVICES AND CHARGES 585 3'344- 1,170 3,200- 1,531 4,240 1,531 4,240 1,592 5,431 1,668 6 4,686 CA OUTLAY. _ 0 TOTAL 35,643 40,839 39,003 39,003' _ 42,224 43,518 j ilI is NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. ' i, i i ae, - 108 /' �.. . � i.� HUMAN RIGHTS COMMISSION PROGRAM DIVISION STATEMENT 4 PURPOSE: i Enforce the City's Human Rights ordinance in an effective and responsible manner and inform and educate the community regarding non-discrimination and City prohibitions against illegal discrimination. OBJECTIVES: _ 1: 'Continue to solicit speaking engagement requests as an ongoing activity. Attend one civil rights workshop, which may include attending an in-house training program. _ 3.1 ,Conclude work on discrimination complaints within eight weeks from the receipt of the investigative. report: l 4. Review -the City's non-discrimination ordinance and recommend revisions, if necessary. 5.' Review the City's affirmative action efforts and make recommendations regarding program implementation. NEN OBJECTIVE: 'i 1." Develop a structures outreach program which includes visuals and also involves being trained to facilitate discussions concerning civil rights. J RECEIPTS EXPENDITURESTSATUMMARY _ EXPENDITURES: FY88 ACTUAL FY89 ESTIMATE '- FY90 DEPT REQUEST BUDGET -- FINAL BUDGET FY91 PROJECTION FY92 PROJECTION COMMODITIES ..� SERVICES AND CHARGES CAPITAL OUTLAY 16 166,541 275,466 285,202 299,153 311,786 329,785 I TRANSFERS OUT CONTINGENCY 3,716 1,046,766 31,000 1,789,512 48,000 3,367,286 33,000 1,433,121 260,500 1,636,847 2370750, ;. 1,595,083 9 _ 0 -32,918 110,620 110,620 115,045 121:948 w TOTAL' 1,217,039 2,128,916 1,811,129 1,875,915 2,324,200 2,284,589 It 77! II r 1 102,723 619,399 440924 Ili 200;000 1,433,121 f ti PLANNING & PROGRAM DEVELOPMENT ADMINISTRATION PROGRAM DIVISION STATEMENT i PURPOSE: Provide an efficient and effective level of administrative direction and support to the various divisions of this department and coordinate the efforts of this department in providing staff support to other departments and agencies responsible for direct public services. d OBJECTIVES: i Jli Provide an appropriate allocation of staff resources to enable each division.to meet its divisional -objectives; _ 2.. Ensure the timely completion of the divisions' objectives and individuals' work assignments. ? i IJ 3.1 Provide graphics support to all City departments in need of graphic illustrations for reports, brochures.- �+ and for other.printed matter. ; 4. Provide support to all departments in need of acquiring land for City projects or of disposing of excess city .land. PERFORMANCE MEASURES: 1. iWeekly.meetings with division heads will be held to identify staffing problems. ` The assignment or coordination`of.staff activities will be made on a weekly basis as problems are identified. 2.Long-term projects will be monitored quarterly and short-term projects will be monitored as frequently as is necessary to ensure that projects and work assignments are completed on.schedule.., 3.''" Overall performance will be measured by the performance of individual divisions. 4.. Departments will be monitored periodically to determine the adequacy of support for graphics and land acquisition and,disposition. i +� ,� 113 RECEIPTS EXPENDITURES SUMMARY � w EXPENDITURES:ACTUA CTUA L PERSONAL SERVICES 84246 FY89 ESTIMATE COMMODITIES "SERVICES AND CHARGES , 2,959 6 887 FY91 PROJECTION CAPITAL ..OUTLAY. 1343 TOTAL _ 94,435 RECEIPTS ACTUAL ESTIMATE 94,431 1085220 -- -- 94,435 108,522 114 FY90 j FY89 ESTIMATE DEPT REQUEST BUDFINAL BUDGET FY91 PROJECTION FY92 ^ PROJECTION 121,6100 128,096 c. 95,920 31086 101,783 4,022 101,783 4;022 107,636 113,328 9,255 9r47p 9,478 9,792.: ..10,336 0 p 0 -108,522 --115_283 115283 121,610 ___ -1281096 RECEIPTS ACTUAL ESTIMATE 94,431 1085220 -- -- 94,435 108,522 114 FY90 j FINAL BUDGET PROJECTION PROJECTION 115,2830 121,6100 128,096 ------------- 115,283 121,610 --------- --------- 128,096 i _ .'. ZVI. .`,.. P.P.D. ADMINISTRATION „�. BUDGETED FORFY90 PERSONAL SERVICES: --- FTE --- j FY89 FY90 $ *.TECHNICAL **,TECHNICAL ASSISTANT PPD .60 .60 13,992 NONE M DIRECTOR.. 55 55 13,421 •60 •60 . 30,147 GRAPHICS TECHNICIAN (PT) 75 75 19,052 TEMPORARIES 8,027 BENEFITS 17 TOTAL ___ _ _ --------- 2.50 2.50 101,783 N See,aleo'JCCOG Admin. CDDGGMetr lEntitlement TRANSFER TO: NONE TOTAL (� Ith, 115 URBAN PLANNING PROGRAM DIVISION STATEMENT —. PURPOSE: `The purpose of the Urban Planning Division is to plan for the development and redevelopment of Iowa City consistent with existing policies and the with Comprehensive Plan. The division assists the City Council and boards and commissions in decisions regarding development and development policies in an effective and timely manner; evaluates development proposals in existing and newly developing areas of the City within the context of the plans and policies adopted by the _ Council; and provides information and assistance to the public on land -use planning and development issues courteously and expeditiously. OBJECTIVES: 1. Provide continued staff support to the Planning and Zoning Commission, the Board of Adjustment, the Riverfront Commission, the HistoricPreservation Commission, the City Council and any other boards or commissions assigned to the division. 2. Interpret, apply and recommend amendments to the Comprehensive Plan and the Zoning - Ordinance and other related plans, and _ policies ordinances. — 3.. Review, analyze and prepare recommendations on all applications submitted making a determination whether development proposals complement or conflict the ' with Comprehensive Plan and other plans and policies. 4: Develop plans and policies for specific geographic areas and planning and/or development issues. — 5. Respond to questions from the general public and members of the development community concerning Zoning Ordinance and subdivision development, historic preservation, Riverfront activities, and other City programs. 6. ;Coordinate the design and implementation of land development policies for areas of mutual interest with Johnson County and Coralville. NEW OBJECTIVES (FY90): 1.Develop implementation measures for the environmental policies and recommendations of the City Council. 2. Design citizen J II survey of community goals. PERFORMANCE MEASUREMENTS: 1. Completion of application review and forwarding report to appropriate body within scheduled time period. 2. Staff attendance at all regularly scheduled and special meetings of the Boards and Commissions served,.. and the City Council as necessary. � '? I rf 7 (1)Zoning (2) Subdivision FY83 FY84 (3) Comprehensive Plan FY86 12 H. Rezonings }7lo 10 I J. ;.i Special Reports ' r ''Variances 15 6 K. Special Use Permit 35 3 L. .Special.Exceptions 5_ 6 A. Subdivisions:. 1 29 N. (1) Preliminary plat 7 8 0 ... (2) Final plats .0 3 B. Large Scale Residential 1 .i 30 Developments: 1 2 0: (1) Preliminary plans 1 J 3 (2) 'Final plans 12 J C. Large :Scale Non -Residential 0 1 4 Developments: 3 1 0 (1) Preliminary plans 24 23 6 Ii (2) Final plans 0 l D. , Planned Area, Developments: 0 3 0 (1) Preliminary plans 42 0 0 (2) Final plans E. F. Street Vacations Annexation G. Amendments to Code: 7 (1)Zoning (2) Subdivision FY82 FY83 FY84 (3) Comprehensive Plan FY86 12 H. Rezonings 7 10 I J. ;.i Special Reports ' r ''Variances 15 6 K. Special Use Permit 35 3 L. .Special.Exceptions 5_ 6 M. Interpretations 1 29 N. Land Acquisition & Disposition: 7 8 0 ... (1) Downtown revitalization .0 3 5 P arcels 1 .i 30 (2) Other parcels 1 2 0: ''Building Permits 1 J 3 2 12 J 5 0 0 1 4 4 3 1 0 0 FY82 FY83 FY84 FY85 FY86 12 8 12 7 10 14 9 15 6 12 44 35 3 3 1 5_ 6 2 2 1 5 3 6 3 3 4 4. 5 3 5 2 2 3 9 8 4 8 8 2 1 1 5 0 1 2 6 2 2 4 4 5 - 9 8 - 1 - 0 0 - 1 - 0 0 9 35 10 16 12 10 _ 3 - 1 29 46 19 7 8 0 ... 1 .0 3 5 2 1 12 30 24 1 2 2 19 1 5 1 1 0 0 5 6 2 4 2 - 8 74 56 49 117 YTD FY87 FY88 FY89 i 10 14 3 f 9 9 5 0 1 0 1 3 0 I 9 5 i, 3 5 3 2 1 1 1 0 ... 1 .0 3 5 4. 0 0 0 11 8 3 0 1 _0 1 3 2 12 9 5 0 0 1 4 4 3 1 0 0 24 23 6 Ii 1 0 l 0 0 0 3 0 3 42 0 0 EXPENDITURES: URBAN PLANNING & DEVELOPMENT RECEIPTS AND EXPENDITURES SUMMARY -- FY90 BUDGET -- FY88 FY89 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET 139,729 129,373 138,322 138,322 1,180 1,381 1,552 11552 14,000 171445 22,646 16,557 647 0 ---_--500 - 1,031 155,556 148,199 163,020 -----_500 156,931 156,931 0 --165429 r 250 118 FY90 FX88 FY89 FINAL ACTUAL ESTIMATE BUDGET 116,860 119,364 127,916 37,665 271900 281080 - 1,031 935 935 - 155,556 --148_199 156,931 118 o; PROJECTION PROJECTION 146,393 154,278 17;422 17;966 0 --165429 r 250 --174,225 7 I+ i PROJECTION PROJECTION j ..til 136,414 145,210 a 28,080 28,080 935-. 935 � _ _ 174,225 --165,429 E7 i r n I fww i iPERSONAL SERVICES: URBAN PLANNING & DEVELOPMENT BUDGETED FOR FY90 TRANSFER TO: TOTAL 119 CAPITAL OUTLAY: 2 CHAIRS-ASSOC. PLANNER 500" TOTAL I -500'' 0 --- FTE --- FY89 FY90 $ *.ASSOCIATE PLANNER 2.50 2.50 75,984 SENIOR PLANNER TEMPORARIES- 1.00 1.00 35,738 BENEFITS 1600 , 25,000 TOTAL __ _ 3.50 3.50 138,322 TRANSFER TO: TOTAL 119 CAPITAL OUTLAY: 2 CHAIRS-ASSOC. PLANNER 500" TOTAL I -500'' 0 RIVERFRONT COMMISSION PROGRAM DIVISION STATEMENT PURPOSE: Advise the City Council and other governmental bodies within Johnson County on all matters directly or . indirectly affecting the Iowa River, its tributaries and lands adjacent to it. Protect and preserve the Iowa River as a natural drainageway and source of water, through the proper maintenance of the river channel and floodplain, and provide for public access to and enjoyment of the river. ` ', and adjacent land. OBJECTIVES: -'I 1. Preserve, enhance and increase open space and green areas along both banks of the river. 2. Encourage public and private cooperation in the maintenance and use of the Iowa River and: adjacent land. 3. Further public awareness of the assets of the Iowa River and its environs. 4. Review, activities affecting the Iowa River within Johnson County. PERFORMANCE MEASURES: 1: Extent of green space preserved and/or trail constructed. f I 2. Degree of public/private maintenance of the river corridor achieved. 3. 'Contacts made with the public through the media and informational meetings. NOTE: The Commission continually encourages cooperation between public and private entities in order to accomplish the objectives identified. The greatest obstacle to achieving the objectives of the e� ' Commission is scarcity of funds. .I DESIGN REVIEW COMMITTEE PROGRAM DIVISION STATEMENT PURPOSE: , -1 The Design Review Committee reviews and makes reconmendations to the City Council regarding public and private construction in and adjacent to the Central Business District of Iowa City. This includes .the review of (1) redevelopment which occurs on Urban Renewal parcels; (2) private projects requesting public assistance,, as. enabled by, the individual programs; and (3) public improvements tobe constructed. The i Committee encourages and promotes the acceptability, attractiveness, cohesiveness, and general design nd '.compatibility of .new construction_ and .rehabilitation of both, public. andprivate development within and - adjacent".to the Central Business. District of Iowa City, and. enhances the:overall quality, adjacent .to 'of design within " the downtown area by working cooperatively with developersthroughout project planning. OBJECTIVES: Y 1. Review: the preliminary design plans for all Urban Renewal redevelopment parcels. 2. Review the plans for all public improvements to be constructed within and adjacent to the CBD. 3J''` Review 'the plans for all private projects utilizing public assistance, as, enabled by.:.the specific programs. 4.', Review the plans for private development in the Central Business District, when requested. 5.,, Review_„plans for, construction_in City Plaza. NEW OBJECTIVES: 1. Finalize recommendations to Council on an on-going mechanism for design review of facade renovations and new construction. 2. Prepare a booklet illustrating good urban design concepts. 3. Assist in developing a policy and plan .for review and replacement of landscaping materials in City 'II Plaza.. 4. Explore methods for increasing public awareness of the benefits of good design. PERFORMANCE MEASUREMENTS: ' 1.': Review of all Urban Renewal 'redevelopment plans within the time limits established in the contract schedule. . 1 j 2. Review of'all,project referrals within the time limits specified. - 3. Review of all public improvements within the time limits established in the project schedule. 4. Review of all City Plaza construction within the ordinance time limits. 5. Completion of an urban design booklet. 121 r . PLANNING & ZONING COMMISSION 7 - PROGRAM DIVISION STATEMENT PURPOSE: i The Planning and Zoning Commission advises the City Council recommending appropriate action on matters pertaining to the current and future physical development of the City and maintenance of a viable.Comprehen- sive Plan, recommending appropriate ordinances,.and formulating other related plans and programs. OBJECTIVES: — subdivision or site develo ment lanya approval. _ - PP submitted for rezoning, — I.;. Review and recommend to the Cit Council the acceptabilityof a applications P P PP 2. Maintain and keep current a. comprehensive plan .and ordinances implementing the plan. 3.` Make recommendations regarding the implementation of the zoning ordinance. 4.; Coordinate and.cooperate where applicable with other City commissions and boards'. PERFORMANCE MEASURES: I Review within 45 days of their filing date, applications submitted for rezoning, subdivision and;site r development''plan approval or as otherwise prescribed by state and local ordinance. 2. Review the Comprehensive Plan annually: NOTE: The Commission's ability to carry out these goals and objectives is directly dependent upon the staff's ability to provide technical assistance to the Commission in the performance of its _ ,activities.' ,... _ i ;J HISTORIC PRESERVATION COMMISSION PROGRAM DIVISION STATEMENT PURPOSE: Implement the Historic Preservation sections of the Iowa City Code through the establishment of local historic preservation districts and by increasing residents' awareness and sensitivity to the historically significant features of the community. OBJECTIVES: 1. Work with residents to create local historic districts. r 2 Establish an ongoing historicpreservation education program. 3. Continue an; annual Historic Preservation Awards Program. 4. " .Participate in nationalHistoric Preservation Week by sponsoring activities and displays which prow e :local historic preservation. 5. -'Interface with Housing and Inspection Services in issuing Certificates of Appropriateness and Certificates ;. of No Material Effect. PERFORMANCE MEASURES: Complete review of, applications for Certificates of Appropriateness within the time period specified within the City Code. I NOTE: The availability of funds to establish and carry out an educational program would assist the Commission` j in encouraging residents to undertake sensitive rehabilitation projects. J i', j f J <1 Y O 123 I j ENGINEERING PROGRAM DIVISION STATEMENT {� PURPOSE: The Engineering Division directs and performs engineering work in connection with the planning, design, construction and inspection of all municipal public works improvements; reviews plans submitted by subdividers and contractors;provides assistance to other City departments on engineering related matters; _ makes technical recommendations to other divisions within the Public Works Department; maintains Public Works construction records; and performs contract administration for various consultant services. �. OBJECTIVES: , f 1. "Review of preliminary and final plats and.construction plans for subdivisions in a timely manner. I" 2.' Inspection of public improvements, sanitary sewer and storm sewer and paving for subdivisions. 3. Support other divisions and departments on engineering related matters. 4. Field sidewalk 'complaints and foll required. ow -up to ensure repairs are made or new sidewalks are installed where 5. Update all city maps and sewer plats as necessary. NEW OBJECTIVES: �I 1. Project administration and inspection of the North Highway 1 Widening Project. Completion by November 1989., 2. Project administration and inspection of the Benton Street Bridge. Completion by November 1990. 3. Project administration and inspection of the Orchard/Benton Area Storm and Sanitary.Sewer Improvements. Completion by November 1989. Additional new division objectives will be based on decisions by City Council regarding the Capital Improve- ment Program. PERFORMANCE MEASURES: I. Completion of capital improvement projects listed in new division objectives. I. 2. Review of an estimated fifteen (15) subdivision submittals.' 3. Approximately 3000 hours per year spent providing engineering consultation to other divisions and ..departments. I' The average amount of time required to review each subdivision plat and construction plan and inspect the construction improvements is 90 hours. 'Engineering consultation is provided to the Pollution Control Division, Streets/Sanitation Division, Planning and Program Development Department, Parks and Recreation Department, and Legal Department recurrently, and to all other departments and divisions occasionally. 124 , y j I lis ENGINEERING RECEIPTS AND EXPENDITURES SUMMARY -- FY90 BUDGET -- FY88 FY89 DEPT FINAL FY91 FY92 _l EXPENDITURES: ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION ' PERSONAL SERVICES 246,112 286,114 275,036 275,036 290,871 306,280 COMMODITIES 3,068 3,705 4,052 4,052 4,213 4,467 SERVICES AND CHARGES 19,793 24,132 28,322 29,276 28,742 32,165 CAPITAL OUTLAY 81366 3,145 26,665 26,665 10,700. 4,500. TRANSFERSOUT19,474 0 0 0 0 0 TOTAL 296,813 317,096 334,075 335,029 334,526 347,412 n___----- -- ---- ---- 7 = � FY90 FY88 FY89 FINAL FY91 FY92 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION PROPERTY TAX 288,710 316,196 334,129 333,626 346,512 LICENSES & PERMITS 1,696 800 800 800 MISCELLANEOUS -_--6,407--------- 100 --------- --------- -_-__100 ----__100 TOTAL 296,813 917,096 -335,029 --334,526 347,412 =- -- O 125 PERSONAL SERVICES: i CONSTRUCTIONTINSPECTOR SR. -CONSTRUCTION INSPE SR.ENGINEERING TECH. - .ASST CITY ENGINEER ,CITY ENGINEER TEMPORARIES' OVERTIME BENEFITS TOTAL ENGINEERING BUDGETED FOR FY90 CAPITAL OUTLAY: --- FTE --- FY89 FY90 $ NIERING 1.00 2-00 1.00 2.00 28,946 46,251 COMPUTER WORK STATION(SR ENGR) CHAIR-CONSTR.' 500 CTOR SURVEY '1 00 1 1.00 . 29,883 INSPECT R PLOTTER PRINTER 5,000 00 1.00 1.00 1.00 29,883 37,321 ELECTRONIC DISTANCE METER IBM COMPUTER 4,500. '5,000 1.00 1.00 46,342 DIGITIZER '2,000 5,200 51200 SCANNER FOR PLOTTER SOFTWARE 3,000 ----- ---- -_-46,010 SIDEWALK b DRIVEWAY REPLACEMEN 51000 11400 -1 „, 7.00 7.00 275 036 TOTAL 26;665. ;,- ........... . I I? PUBLIC WORKS ADMINISTRATION fr PROGRAM DIVISION REPORT PURPOSE: Public Works Administration provides administrative direction and leadership to the department, and coordinates the various programs and activities of the department with one another and with 'other City departments, as well as providing technical assistance to the City Council, City Manager and other governmental entities. It is the goal of the Division to provide an effective level of administration of all departmental programs and activities by maximizing departmental accomplishments and impact upon the physical,, i economic and social development of the community. s ;a1 OBJECTIVES:..,. i ^pp 1. Ensure effective supervisory and administrative performance by all division heads. . 2. Undertake approved projects in a timely manner. 3. Respond to new program requests, assignments, and requests for information in a timely, professional 1 manner: `I NEW OBJECTIVES: —} 1: Complete construction ofthewastewater treatment facility improvements. 2. Complete the renovation of the Benton Street bridge spanning the Iowa River. 3. Complete construction of the Bloomington Street water storage facility. 4. Begin.,construction of various sanitary sewer and storm sewer projects to be completed as part of the wastewater facility improvements program. 5 `;'Modify current solid waste collection and disposal practices to.comply with changing state and federal requirements. PERFORMANCE MEASUREMENTS: ii 1. Performance of: administrative function is measured to a significant degree in the performance of the divisions within the department. 2. 'Adoption of policies and programs consistent with the recommendations of the Comprehensive Plan, and the j City Council's Goals and Objectives. 3. Completion of all assigned projects and schedules prescribed by the City Manager. J E � V 127 u EXPENDITURES: RECEIPTS: ACTUAL ESTIMATE 31' 506 r 62,1030, .. - 30,566 70,189 38,104 68,469 39,817 71,892 & r PUBLIC WORKS ADMINISTRATION 0 _ 0 RECEIPTS AND EXPENDITURES SUMMARY i wQ 100,755 106,573"- 111,709' P� FFY89 ACTUAL L ESTIMATE DEPTT0 REQUEST BUDFINAL BUDGET FY91 PROJECTION FY92 PROJECTION 81,841 493 89,064 95,213 95,213 100,759 106,176 778 3,767 677 4,465 677 4,465 704 4,610 747 4,786 1x305 r _-------0 ---86-22- 400 88888888- 400 500 '.� 0 86,222 93,609. 100,755 --------- 100,755 --------- 106r 573 --------- -_I - ll1 709 128 r RECEIPTS: ACTUAL ESTIMATE 31' 506 r 62,1030, .. - 30,566 70,189 38,104 68,469 39,817 71,892 & r , 0 _ 0 --__---_0.. i 100,755 106,573"- 111,709' P� =-_93,609 -------- 128 ITRANSFER TO: TRATION Y90 rl PUBLIC WORKS ADMINIS " f BUDGETED FOR F -� .. PERSONAL SERVICES: '. -- FTE -- FY89 FY90 $ ADMIN. SEC. PUBLIC WORKS - PUBLIC WORKS DIRECTOR 1.00 1.00 24, 228 ...TEMPORARIES . 100 1.00 54,128 NEFITS 624 _ 16,233 TOTAL ----- _ ----- 2.00 95,213 ITRANSFER TO: TRATION Y90 CBD MAINTENANCE PROGRAM DIVISION STATEMENT 0 PURPOSE: Provide snow removal, grounds maintenance, and horticultural services which utilize cost effective procedures and enhance the beauty of the areas included in the Central Business District (City Plaza, Washington Street, Iowa Avenue, Clinton Street, Chauncey Swan Plaza, Burlington Street, Capitol Street, Dubuque Street, Linn Street, and Market Street parking lot). OBJECTIVES: ^ 1. Survey each adjacent business semi-annually to determine whether or not they are satisfied with the maintenance, and obtain ideas for improvement of services. 2. Continue the practice of removing ground litter from,the City Plaza on a daily basis. 3. Provide snow removal within the City Plaza as per the following guidelines: clear all fire lanes; clear a'minimum of seven feet adjacent to Plaza businesses; clear a minimum of two crosswalks per one-half block: 4. Continue replacing all dead and severely damaged trees and shrubs. 5. Continue the annual surface repair program to repair/replace broken bricks, sunken areas, etc. 6. Continue to work with the Adopt -A -Bed program volunteers for the planters in City Plaza. j i NEW OBJECTIVES: 1. Replace the four, pumps in Governor Lucas Square Fountain to improve the water flow. .PERFORMANCE MEASURES: 1' SURVEY OF BUSINESSES* j -Ratio Proj• Proj. —H FY86 ' FY87 FY88 FY89 FY90 Excellent 63% 63% 71% 70% 75% Good 33% 32% 29% 30% 25% !f Fair 4% 5% 0% 0% 0% Poor 0% 0% 0% 0% 0%' 130 L% i t f 2. I�. Rating FY86 FY87 Proj. FY88 FY89 Proj. FY90 f Trees/shrubs replaced: j rF No. of trees 8 10 6 16 10 No. of shrubs Dollar Value 0 NA 3 $1,727 0** 300 $1,080 $6,200 20 $2,350 , 3.; No. 'of'hours spent on . dai)y:cleanup inCity tJ Plaza . 1,600 1,600 900 900 900 a- *In FY88, only one survey was spick-up. The conducted, and it was mailed rather than the usual method of hand delivery and response rate was greatly reduced. **si Shrub plantings were delayed due to implementation of Adopt-A-Bed program. 131 J C.B.D. MAINTENANCE V RECEIPTS AND EXPENDITURES SUMMARY EXPENDITURES: FY88 ACTUAL FY89 ESTIMATE -- FY90 BUDGET -- DEPT FINAL REQUEST BUDGET FY91 PROJECTION FY92 PROJECTION f PERSONAL SERVICES COMMODITIES 51;408 4,493 63,936 5,306 66,899 66,899 6,041 6,541 70,786 6,803 74,579 SERVICES AND CHARGES `. CAPITAL OUTLAY 10,402 11,895 12,255 11,225 11,427' 7,212 - 8,983 9,770 18,670 18,670 12,870 12,870' TOTAL 75,286 90,907 103,865 103,335 101,886-` 106,990 RECEIPTS FY88 ACTUAL FY89 ESTIMATE. FY90 FINAL BUDGET FY91 PROJECTION FY92 PROJECTION ; PROPERTY, TAX -LICENSES 6. PERMITS 70 415 841310 4 310 .97,485 3,750 @{ "96,036 1011140 MISCELLANEOUS 1:951 -----�--- -----�--- .3,750 3 750 TOTAL 75,286 90,907 ----2_100 103,335 ----2,100 101,886 ----2,100 106,990 17 132 ■ PERSONAL SERVICES: a 1 M W.I -CBD ' M W.III - CBD 1.00 1.00 TEMPORARIES 6 TRASH RECEPTACLES2,520 OVERTIME 1.00 1.00 BENEFITS REPLACE OLD PLANTERS TOTAL 13,596 i� 11500 434 TWO-WAY RADIO FOR MW III 1 300 C.B.D. MAINTENANCE BUDGETED FOR FY90 CAPITAL OUTLAY: --- FTE --- FY89 FY90 $ 1.00 1.00 17,301 6 TRASH RECEPTACLES2,520 1.00 1.00 23,923 REPLACE OLD PLANTERS 2,000 13,596 TRUCK -MOUNTED LEAF VACUUM 11500 434 TWO-WAY RADIO FOR MW III 1 300 11_645 SURFACE REPAIR -CBD AREA 2;500 REPLACE 4 PUMPS IN FOUNTAIN 2,000 2.00 2 b0 66,899 .30 TREES -20 SHRUBS 2350." RENOVATE; TREE GRATE APRONS 4'500,: .I �II TRANSFER TO7 1 i! ENERGY CONSERVATION PROGRAM DIVISION REPORT O� PURPOSE: Monitor ongoing energy use in City operations, analyze energy use in terms energy conservation measures, promote staff awareness of past use, make recommendations on for the purpose of reducing energy and provide policy recommendations use in City buildings and operations. to all City departments OBJECTIVES: 1. Continue follow-up walk through energy audit process on municipal structures., 2. Distribution of quarterly use ("Efficiency Index") — 3. ."Provide staffing for the reports to all user divisions. Resources Conservation Commission. — 4. Continue detailed, studies 5. Assists in monitoring of identifying capital -intensive energy conservation Energy Management Systems measures (E.C.M.$).. Center. for Senior Center, Transit Facility, Rec Center and Civic 6. ,°:Administer -the Energy Savings Payback Fund. is PERFORMANCE MEASUREMENTS: + Actual F FY81 Actual Actual Actual Actual FY82 FY83 Actual Actual Actual ~ FY84 FY85 FY86 FY87 FY88: CITY GOVERNMENT OPERATIONS: Electricity KWH 10,397,464 I cost $455,800 11,580,000 12,179,000 12,626,000 13,655,000 $588,170 $635,420 $791,993 13,108,247 12,796,720 13,232,661 cents/KWH 4.38 $859,996 5.08 5.22 6.27 6.29 $855,869 $819,862 $838,362 6.53 .6.41 6:34 Natural gas -therms 244,318 cost $82,500 312,900 254,000 275,622 307,378 $112,500 - $106,550 $119,653 $131,677 295,83 212,726 234,520 .. i cents/therm 33.77 35.95 41.95 43.40 42.80 $125,689 42.30 $79,555' 37.40 $83,740 35.71 - MOTOR FUEL -USE: r Total 'Gallons or equivalent 351,819* 363,641* 389,152* 353,469 377,469 359,779 373,280 300,740 ` Fleet M.P.G. 4.635 5.2 5.7 6.1 6.1 6.5 All vehicle fuel figures provided by Equipment Maintenance Division. s' r� JNote: i*Includes gallon equivalents of compressed natural gas. 134 ° - I J I . ANNUAL ENERGY COSTS FOR STANDARD YEAR FY81 FY82 FY83 FY84 FY85 FY86 FY87 FY88 -Projected, energy cost $659,462 $753,217 $874,852 $1,056,604 $1,088,835 $1,149,822 $1,264,437 i .$1,273,529 with no conservation :measures'. `Actual cost for 542,647 670,939 731,558 875,137 1,008,360 972,167 935,767 938,199 " standard year - ,Savings . 116,815 82,278 143,294 181,467 80,475 177,655 328,670'- 335,330,:, j !, TOTAL ENERGY SAVINGS SINCE FY80 $1,514,172 I 'I i el A III r f 135 _ . 1 1 ENERGY CONSERVATION RECEIPTS AND EXPENDITURES SUMMARY FY88 ACTUAL 18,007 -1,769 --------0 16,377 TOTAL -- 16,377 FY89 ESTIMATE 17,564 1,089 ---0 18,903 FY89 ESTIMATE 18,903 0 18_903 136 -- FY90 BUDGET -- REQUEST BUDGET PROJECTION PROJECTION 19,221 19,221 20x230 21,778 1,050 1,050 244 0 r 0 1r 0660 3,117 i _ _ 0 -- _.__ . ===20_873 ==X20_873 ---22,005 23,139 . FY90 FINALI FY91 FY92 BUDGET PROJECTION PROJECTION 1 20,873 22,005 23,139 0 0 . ,.0 ------------ - 1 20,873 ====_r=22,005 -_-23,139 r. I" J. i P ENERGY J •^ 4 i 8UDG1 I PERSONAL SERVICES: --- FTE --- FY89 FY90 ` ENERGY COORDINATOR .50 .50 BENEFITS .'. TOTAL .50 Y_50 :.d ,. J.` TR7 NONE T09 `� U RESOURCES CONSERVATION COMMISSION PROGRAM DIVISION STATEMENT PURPOSE: The function of the Resources Conservation Commission is to serve as an advisory body to the City Council in areas relating to the research, review, and recommendation of Policies, rules, regulations, ordinances, budgets and: programs which involve energy and resource conservation. The Commission shall exercise broad responsibility and shall pay particular attention to long-range planning and _ programming. The Commission monitors the conservation program for City government operations and facilitates comprehensive j' energy strategies in the community to help stabilize the local economy and promote employment opportunities. OBJECTI VES: 1: :Promote.conmunity energy awareness. ; 2. Assist the Energy Coordinator in developing criteria for evaluating energy conservation measures and develop,funding,programs. 3. ,Continue: making efforts to broaden the scope and function of the Resources Conservation Commission toward 'a more community -oriented function. 4. Continue media information program with help from Iowa -Illinois Gas & Electric and the Iowa City Press - '. ''• ._ Citizen'. ..� 5. .Help area businesses conduct an annual "Homeowners Energy Fair." Help area schools` conductan annual poster contest for "Energy Conservation Week." I; j .M i..! r TRAFFIC ENGINEERING �., .Fel PROGRAM DIVISION STATEMENT PURPOSE: traffic the City - 11 Traffic Engineering installs and maintains traffic signs, pavement markings, signals and owned street ]fighting system of over 450 street lights as well as lighting in the central business district and City -owned parking lots. Traffic Engineering also plans, evaluates and conducts intersection studies, traffic movements and appropriate controls. OBJECTIVESc i 1. Maintain signal and street light corrective maintenance call outs at 350 per year. -2. "'?'Continue aggressive signal controller preventative maintenance. 3. Continued review of existing sign system for maintenance needs. ''- 4. iContinued street marking at current level 5.Continued traffic and accident location analysis to determine trends and problems and propose corrective action, :. PERFORMANCE MEASURES: Est. Proj. Proj. FY85 FY86 FY87 FY88 FY89 FY90 Number of Outs 367 375 449 350 350 350 -Call 2. Hours spent on P.M. program 594 444 559 650 650: 650 31., Hours spent maintaining city-wide sign system 1726 2828 2852 2500 2500 2500 - ] p in g 1142' 1070',: 4r Hours spent street striping 1031 900 900 x900. 5. Hours spent on accident location analysis 788 832 528* 785 785 785 *FY87 accident location analysis was reduced due to a reduction in requests for accident analysis. J` 139 ■:. EXPENDITURES: RECEIPTSAAND EXPENDITURES SUMMARY FY88 ACTUAL 251,076 36,281 323,663 7,770 618,790 FY88 ACTUAL 11,820 604,399 -_--2,576 618,790 BUDFINAL FY89 ESTIMATE DEPT REQUEST BUDGET FY91 PROJECTION FY92 PROJECTION 228,564 51,909 240,759 240,759 53,452 53,452 254,877 55,629 268,690 58,989 71 337,673 337,940 342,141 15,605 15 605 355,045 374,690 ---_6 ______ --- _ 0 0 --624,648 _ _ _:___ _-647,756 651,957 ___ 665,551 702,369 it ` FY90 ESTIMATE BUDGET PROJECTION PROJECTION 25,662 5,000 4,085 5,000 5,215 5,000 6,834 5,000 593,886 100 640,442 652,906 688,105 _ 2;430 2,430 2,430 624,648 651,95 7 665,551 702_369 i 140 {1 1 TRAFFIC ENGINEERING BUDGETED FOR FY90 PERSONAL SERVICES: --- FTE --- FY89 FY90 $ M W CAPITAL OUTLAY: TRAFFIC ENGINEERING M-W.II - TRAFFIC ENG. SIGNS M.W.III - TRAFFIC 1.00 1.00 1.00 21,575 .1.00 22 118 REPLACE TRAFFIC COUNTERS 12,000 REPLACEMENT ENGINEERING ELECTRICIAN 1.00 1.00 24,815 PARTS 3,605, ELECTRONICS TECHNICIAN TRAFFIC ENGINEER 2.00 1.00 2.00 50,804 '1.00 27,773 --- - TOTAL '15,605 �. OVERTIME 1.00 1.00 40,344 r. BENEFITS 6,074 r' {r 47 TOTAL _ 240,759 -7_00 -7-00 TRANSFER TO: j NONE TOTAL 141 STREET SYSTEM MAINTENANCE No. of ramped sidewalks built at intersections per year° 16 25 46 52 25 30 Leaf loads picked per year in fall° 154 176 186 2541 190 250 .J 142 a 4 PROGRAM DIVISION REPORT PURPOSE:The Streets vg driving surface maiDivision provides maintenance anndrepairofstreets,allquality on �tstreets d brides; tthe eys,b ridges,curbandgutterandsidewalksnorder ptoVmaximizeides life of the City's transportation facilities; and provides snow/ice control hazardous driving conditions. in a manner which will minimize OBJECTIVES: 1. Continue the crack sealing program and complete five miles of streets. 2. Continue the asphalt overlay program at current level. 3. Sweep 20 curb miles per unit per day (7 hours per day - 5 days per week each 4. Provide a dust -free, chuckhole -free unit). surface on unimproved streets; and streets as required. repair concrete and 5. Remove snow in,a timely manner and minimize hazardous driving conditions. 6. Maintain storm ,asphalt _> sewer structures to control erosion. 7. Provide safe sidewalks at street crossings for all pedestrians, including I. "Provide the handicapped. B. City wide,leaf pickup in the fall. PERFORMANCE MEASUREMENTS: .y FY85 FY86 FY87 Proj. FY88 FY89 Proj. FY90 No. of lane miles crack sealed' 8 4.35 2.50 3 5 5 No. of blocks overlayed 29.9 192 1922 16 20 20 No. of blocks chipsealed 29 27 02 39 25 40 Sweeping: curb miles per unit per day 19 20 20 20 20 20 - No. of spot repairs and chuckholes filled 4( i per year' 2100 3160 3190 3300 3300 3300 Labor hours per inch of snow 285 142" 200 187 285 285 Storm sewer structures reconstructed per year 27 21 44 �J 25 30 30 s No. of ramped sidewalks built at intersections per year° 16 25 46 52 25 30 Leaf loads picked per year in fall° 154 176 186 2541 190 250 .J 142 a 4 ."Low number was due to more ice storms than snow storms. _ tFj 'Ramped sidewalks are built in conjunction with street repair work. There is not a special `program for Crack sealing work is performed during dry weather when the temperature is between 400 and 600 to prevent tracking by vehicles. Therefore, crack sealing work can vary considerably from year to year. result in a reduced demand 'Overlay and chipseal program was reduced in order to return $80,000 to the General Fund for other transpor- I tation uses.' 'The number of spot repairs and chuckholes varies greatly depending on weather conditions. The annual norm for such repairs is approximately 3,300. ."Low number was due to more ice storms than snow storms. 'Ramped sidewalks are built in conjunction with street repair work. There is not a special `program for ramped °Weather sidewalk construction in the Street System Maintenance budget. j conditions in any given year ,favorable for burning, mulching, or bagging leaves, may combine to result in a reduced demand for this service., ' ++ �7 I STREET SYSTEM MAINTENANCE . - i RECEIPTS AND EXPENDITURES SUMMARY. -- FY90 BUDGET -- FY88 FY89 DEPT FINAL FY91 FY92 EXPENDITURES: ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION PERSONAL SERVICES - 503,347 572,490 597,313 597,313 632,390 666,730 COMMODITIES 194,238 201,168 2071207 232,207 241,581 256,121 SERVICES AND CHARGES •CAPITAL OUTLAY .195,338 26,557 20,000 :225,000 225,000 225,000 TRANSFERS OUT --352,722 0 0 0 0 --420=994 0 --446,987 0 TOTAL 1,245,645 --394,667 1,194,882 --391,257 --397,562 1,215,777 1,452,082 1,519,965 1,594,838 — — 14 i a FY90 FY88 FY89 FINAL FY91 FY92 al . RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION PROPERTY TAX 7,289 84,262 10,986 33,891 34,656 f CHARGES FOR SERVICES 949 3.,500 3,500 3,500 3,500 rf ' ROAD USE TAX 1,234,572 1,106,570 1,437,046 1,482,024 1,556,132 MISCELLANEOUS 21835 550 550 550 550 TOTAL 1,245,645 1,194,882 1,452,082 1,519,965 1,594,838 �• — f i 144 ,7. ! STREET SYSTEM MAINTENANCE BUDGETED FOR FY90 PERSONAL SERVICES: --- FTE --- FY89 FY90 $ M.W.I - STREETS M.W.II - STREETS 5.00 5.00 94,674 SR. CLERK/TYPIST - STREETS 4.00 1.00 4.00 1.00 86,887 21,575 M.W.III -.STREETS _ M.W STREETS 5.00 5.00 122,720 ' ASST. -SUPT. - STREETS * 2.00 1.00 2.00 1.00 51,776 30,724 STREET SANITATION SUPT TEMPORARIES .50 .50 20,935 OVERTIME 20 BENEFITS _ 29,,818966 117,238 TOTAL 18_50 18_50 _-597,313 FORESTRY PROGRAM DIVISION STATEMENT PURPOSE: The division's primary responsibility is to maintain approximately 13,800 trees in the street right-of-way, city parks, parking lots, and on the grounds adjacent to public facilities. This includes tree trimming, tree removal, stump removal, tree planting, inspection for hazardous or diseased trees, reviewing landscaping plans for public and private projects, investigating violations of city tree trimming ordinances, planting _ growing, and maintaining approximately 4,000 flowers- in 10- flower beds, -reviewing tree planting'permits, I evaluating and assessing values for damage to trees from automobile accidents, storm damage,, etc. In addition, the division also advises other city divisions on the selection and'care'of various landscaping materials." The.division also provides wood chips for public- use, plants trees on .private property when" public right-of-ways' too are crowded with utilities, determines property line locations when investigating ipublic or private ownership of trees, and informs ` property owners of hazardous privately owned trees. OBJECTIVES: 1. Annually trim 1,300 street trees with Division personnel. ` — 2. Trim or remove all known hazardous city trees with Forestry personnel when possible or by contracted means when the trees are beyond Division's equipment capabilities. 3. Trim fifty percent of all specimen trees and shrubs in Hickory Hill Arboretum annually. 4. Fertilize and mulch fifty percent of the trees and shrubs in Hickory Hill Arboretum annually. 5. Assist city residents in making better informed arboricultural and horticultural decisions by speaking to civic organizations within the community, and by offering a tree public maintenance seminar. 6.. Annually transplant 100 trees from the Scott Boulevard nursery; 50 trees during each fall and spring planting season. 7. Computerize all service requests, street tree inventory information, and other Forestry records. , PERFORMANCE MEASURES: Proj Proj FY86 FY87 FY88 FY89 FY90 • 1; No. of 'service requests 370 459 382 400 400 ,1 2. Street trees trimmed by division .1,216 1,308 1,497 1,300 1,300 it .: 3. -Street trees removed by division o n II 60 221 267 250 250 s i :4. Park trees trimmed by division 158 39 20 50 50 i 5. Park trees removed by division 30 59 5 10 15 6. Street trees trimmed b contract Y 31 60 32 50 50•� 7. Street trees removed by contract 29 14 35SFr, 26 26 146 i i ■ fe Proj. Proj. FY86 FY87 FY88 i ry i L,a 59 71 ^ 50 8. Park trees trimmed by contract 1 0 9. Park trees removed by contract 84 76 10. No. of street trees planted 90 17 11. Trees planted beyond sidewalk (private property) 10 10 12.1% of division work hours spent on flower beds 6% 17% 13. % of Hickory Hill Arboretum trees and shrubs 46% 35% 50% trimmed and fertilized - `121'Class I removals; 83 Class II b148 Class I removals; 89 Class II i i, i: ' �II J . u V f� • Proj. Proj. FY86 FY87 FY88 FY89 FY90 59 71 0 50 50 10 1 0 0 0 1 84 76 21 80 90 17 14 0 10 10 16% 10% 6% 17% 17% 53% 46% 35% 50% 50% j' i i, i: ' �II I RECEIPTSEANDYEXPENDITURESESUMMARY FY88 ACTUAL 66,880 3,029 44,929 3,983 118,821 FY89 DEPT BUDGET ESTIMATE REQUEST BUDGET A- PROJECTION PROJECTION 77,464 80,955 037 80,955 3,750 85,530 3,916 89,957 4;160 431779 r --2,320 28 r 51,967 31,295-: 51,967 32,716-- 2,027 35,012 2,088 127,335 164,709 167,967 -------------- 124,189 _ ___ 131,217 148 FY90 ACTUAL ESTIMATE BUDGET 117,827 125,435 166,067 994 ------ 1,900 ---- ----1,900 118,821 127,335 167,967 148 i (cj ui PROJECTION ION PROION 122,289-' 129,317 1,900 1,900 124,189 131,217 " �.i i iq 1 FORESTRY/HORTICULTURE BUDGETED FOR FY90 --- FTE --- FY89 FY90 $ 1.00 1.00 20,295 1.00 1.00 33,231 15406 11,101 J NONE 2.00 2.00 80,955 TRANSFER TO: CAPITAL OUTLAY: TOTAL 0 149 CEMETERY PROGRAM DIVISION STATEMENT PURPOSE: Provide a dignified, well-maintained setting for interments at Oakland Cemetery, assist the general public with lot locations, deed transactions, and cemetery lot sales, and keep and maintain up-to-date records. Provide grounds maintenance at the Civic Center and five othe Cil - d t' .five additional locations. r i y owne proper ies, plus snow removal at OBJECTIVESc' Rr Continue to systematically replace the even age stand of deteriorating trees within the cemetery. 2`.- Ensure that.a minimum of 90% of the work time of the crew is spent on cemetery maintenance. 3. Repair'100 settled graves by June 30, 1990. 4. Repair 110 monuments by June 30, 1990. 'Prepare a minimum of 50 detailed drawings of burial lots by June 30, 1990. 6: Complete filling, grading and seeding of,a new area for 110 grave spaces by June 30, 1990. PERFORMANCE MEASUREMENTS: Proj. Proj. FY85 FY86 FY87 FY88 FY89 FY90 1. No. of cemetery trees planted 5 5 12 8 5 5 No. of cemetery trees removed 4 8 3 5 5 5 2. % of work time of. crew at cemetery 91.3 93.2 93.3 96 90 91 4, c 3. No. of cemetery graves repaired 145 140 140 79 110 100 4. No. of monuments repaired by crew 138 130 130 156 110 100 5. No. of monuments repaired by contract 29 27 25 16 10 10 w s 'new f 6. No. of graves pinned out, 72 28 0 0 0 0 .1 7. No. of detailed drawings of burial lots 64 9 50 52 50 50 u 8. No. of funerals per year 75 76 66 73 70 70 -f 150 f� • G' CEMETERY RECEIPTS AND EXPENDITURES SUMMARY -- FY90 BUDGET -- t FY88 FY89 DEPT FINAL FY91 FY92 EXPENDITURES: ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION PERSONAL SERVICES 103,533 110,386 109,838 109,838 116,239 122;490 COMMODITIES 5,955 7,599 71878 7,878 8,209 8,711 SERVICES AND CHARGES 20,323 24,624 26,256 29,480 26,948 28,522 ^ CAPITAL OUTLAY 8,939 375 8,455 8,455 1,498 0 TRANSFERS.OUT ---_---_0 ----3,777 ----3,777 ----3,767 f TOTAL 138,750 146,761 156,204 159,418 ----3_767 .156,661 --.-3;767 163,490 `i 4- - FY88 FY89 FY90 FINAL FY91 FY92 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION PROPERTY TAX 99 808 103 861 116 518 109 991 116 820 BURIAL PERMITS' PERPETUAL CARE TOTAL 12,804 ---12,804 138,750 ---35,000 5,000 146,761 ---35,000 5,000 5,000 ---45,000 5,000 ---45,000 159,418 156,661 163,490 IJ 0. 151 i PERSONAL SERVICES: EY BUDGETED FY90 --- FTE - - FY89 FY90 $ 1.00 1.00 181519 1.00 1.00 375 375 30;839 - TOTAL 16,738 19,746 3.00 3.00 109,838 TRANSFER TO: CAPITAL OUTLAY: - SIXFOODLVELGACTOTEVERTRR 6710 5 TREES BLADE AIR CONDITIONER 375 375 540 - TOTAL ------ -- 8, 455' ny t it i REPAYMENT TO PERPETUAL CARE _-- 3,767 TOTAL 3,767 152 aai POLICE ADMINISTRATION PROGRAM DIVISION STATEMENT i._ PURPOSE: I The Police :Administration unit provides management services for all divisions within the Police Department. It, is directly responsible for the discipline, maintenance of good order, training and assignment of all members of the department. In addition, the unit is ultimately responsible for the suppression of crime and delinquency, the apprehension of offenders and the enforcement of the laws and ordinances of the State and City.- OBJECTIVES:, 1. 'Maintain.a comprehensive departmental training program designed to meet departmental /community needs. reasonably prompt response to all citizen -generated or employee requests for assistance. Continue to review departmental policies and procedures as a method to prepare for eventual national certification of the agency. 4. Evaluate Department's Table of Organization and initiate re -structuring based on community needs or demands- so as " to accurately reflect departmental operations, chain of command, and lines. of !!! authority/communication. 1� j i RECEIPTSAND FY88 ACTUAL gygg-- ESTIMATE FY90 BUDGET -- FINAL REQUEST QUEST FY91 gY9z BUDGET PROJECTION PROJECTION 145 293 119,745 134'289 359 165x652 �-� 174x677' 21,153 3,923 30,2809 _ 184;717 0 0 34 7301 386 ==171_002 ==173,377 -__' --200_300 196-300 --___---- _;_-- 210 305 --206,286' -i --- -------_ It FY88 ACTUAL FY89 ESTIMATEFINAL FY90 BUDGET PY91 FY92 PROJECTION PROJECTION 134,884 161516 146;165 175,065 167,883 162,801 r 17 485 21i257 21,165 171 002 . ---__�_0_ -173_377 _--20_149 --- 196,300 -__2 ---- 210 22,320 -------- ==206-286 II. J� 154 , POLICE ADMINISTRATION BUDGETED FOR FY90 --- FTE --- FY89 FY90 $ 1.00 1.00 27,599 1.00 1.00 44,168 POLICE -CHIEF 1.00 1.00 58,520" OVERTIME'- 34 873 BENEFITS i -------------- TOTAL 3.00 3.00 165,359 TRANSFER TO: TOTAL 155 NONE POLICE PATROL AAn PROGRAM DIVISION STATEMENT V_ PURPOSE: The Patrol Division provides general police services in Iowa City. These tasks include accident investigation; speed and traffic control; preliminary and some follow-up criminal investigation; general crime suppression control and the provision _ of a great number of routine public services such as unlocks, ambulance call assistance, fire calls, routine transports and deliveries, and parking responses. i OBJECTIVES: _I I. Directed patrols activities will be continued and strengthened as a substitute for random patrol. Directed patrol, will,be.aimed at the reduction of auto accidents and the suppression and reductionof selected crimes and acts of 2. delinquency occasioned by patrol needs as indicated by called for services (CFS) in the several patrol districts. Develop capability to provide initial crime scene processing to promote citizen satisfaction and facilitate later follow-up by other department personnel. R 'PERFORMANCE MEASURES: Performance will be measured by comparison of called for services (CFS) to arrests, citations, and tickets (ACT) issued, and also be an historical comparison of reported motor vehicle accidents. Called for Services (CFS) Compared to Arrests Citations and Tickets (ACT) Issued I- Quarter CFS FY84 ACT CFS FY85 ACT CFS FY86 AC 7 CFS FY87 ACT CFS FY88 AC 7 CFS FY89ACT 1 9,219 8,131 9,493 7,660 8,803 8,723 8,363 8,948 7,504 8,923 7,842 9,370 2 8,326 9,023 8,857 10,148 8,371 9,443 *6,971 8,721 7,632 11,009 Mi 3 7,511 10,119 8,060 9,833 6,434 11,004 6,584 10,866 6,694 10,721 4 8.515 6,208 9,114 8.353 8.352 10,543 7,625 8.978 8 196 7 692 - - iotal 33,571 33,481 35,524 35,994 31,960 39,713 29,543 37,504 30,02 38,345 *Computerrun starts. .New method of computing activities through a combining of responses. 1 Reported Motor Vehicle Accidents E uarter FY81 FY82 FY83 FY84 FY85 FY86 FY87 FY88 FY89 A 1 721 767 571 656 678 685 608 621 645 2 668 684 653 757 730 650 640 727 3 615 679 536 665 709 567 613 768 4 703 532 578 553 626 521 541 561 Total' 2,707 2,338 2,431 2,443 2,423 2,402 2,677 156. ._.. 44 p PATROL --+.� RECEIPTS ANDICE EXPENDITURES SUMMARY i -- FY90 BUDGET -- EXPENDITURES: ACTUAL ESTIMATE REQUEST PT BUDGET PROJECTION PROJECTION ! PERSONAL SERVICES COMMODITIES 1,642,403 49,120 1,793,361 51,056 1,837,109 1,827,109 59,305 53,658 1,967,791 59,678 2,072,811 SERVICES AND CHARGES CAPITAL OUTLAY 86,891 82_230 64,512 106,683 68,124 68,649 94,908 94,908 71,581 61 554 r 75;880 _ _ _ _ 120,320 83;988 S TOTAL 1,860,644- 2,015,612 _ '2,059,446 2,044,324 _ 2;219,370 2,294,233 J I, FY90 ,.' RECEIPTS: FY88 ACTUAL FY89 ESTIMATE FINAL BUDGET FY91 PROJECTION FY92 PROJECTIONPROPERTY J TAX POLICE SERVICES 1,493,971 17,380 1,626,525 32,055 1,608,484 33,365 1,773,849 17,265 1,827,299 J MOTEL TAX PROPERTY TAX TRANSFER --121,260 228,033 --112,200 244,832 133,386 269_089 288,201 17,265 - 147,058 302,611 '?TOTAL 1,860__644 2,015,612 2,044,324 --140,055 2,219,370 2,294,233 J� 157 O BUDGETEDPFOR PATROL PERSONAL SERVICES: CAPITAL OUTLAY: --- FTE --- FY89 FY90 $ POLICE OFFICER POLICE SERGEANT 38.00 4.00 38.00 1,127,181 4 4.00 COS ALCOSENSORS POLICE CAPTAIN OVERTIME 2.00 155,818. 7 2.00 - 84 120 2 S QQ CAMERASWITH 2,000. +� 92,358 BENEFITS , 42,000 CASE 550 .POLICE/FIRE CONTRACT:BENEF.LTS 4131310 41680 TOTAL __ __ ____ 94;908, j, TOTAL-- 44.00 --------- 44.00 1,827,109 _ _ r + I JH 1''r TRANSFER TO: NONE 1 TOTAL --------- 0 158 ii CRIMINAL INVESTIGATION PROGRAM DIVISION STATEMENT PURPOSE: The Criminal Investigation Division of the Iowa City Police Department performs initial and follow-up inves- -tigations on all felonies and most serious misdemeanors. The Division attempts to ensure the arrest of all f offenders in these crimes or the clearance of offenses through investigative processes. I+ OBJECTIVES: .,, 1 Provide investigative and referral services that equal or surpass the level provided in ',Continue`to FY89. i 2: provide "quick response," on-call personnel for investigative services.and line unit support. 3. Improve protection consultation to business and neighborhood units. �• PERFORMANCE MEASURES: . I. The number.of cases assigned to the Division will be compared to the clearance rate as measured by arrest. and investigative clearance. These do not reflect nature or seriousness of crime. Investigations Assigned (A) as Compared to Clearance Rates (C) uarter, (A) FY84 (C) (A) FY85 (C) (A) FY86 (C) (A) FY87 (C) (A) FY88 (C) (A) FY89 (C) 1 1 163 87' 289 171 284 161 .304 206 228 173 238 180 2'' 219` 143 - 261 168 271 173 283 213 295 205 . 3 251 174 317 182 321 192 319 209 317 199. 4. 301 183 308 191 311 190 314 217 314 202 - - - - Total 934 587 1,175 712 1,187 716 1,220 _ 845 1,154 779 J. 159 EXPENDITURES: PERSONAL SERVICES - COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY POLICE CRIMINAL INVESTIGATION RECEIPTS AND EXPENDITURES SUMMARY ^ - i - FY90 FINAL BUDGET FY91 PROJECTION FY92 PROJECTION FY88FY89 ACTUAL ESTIMATE D8PT0 REQUEST BUDFINAL --- 43,668 46,070 481373 BUDGET PROJECTION PROJECTION 232,291 1566 244,120 3,363 299,928 4,213 299,928 4,213 317,376 334,512 4,'127 18350 r 5,005 14, 960 5,359 13,3_15_ 5,359 4,380 5,622 4,643 '5,936 a' 12,270 :..p ;.. 0, -256,334 --267__448 _-322,815 _ --321,770 327,378 345,091 _====tea ' _i r RECEIPTS: FY88 FY89 ACTUAL ESTIMATE PROPERTY TAX - 222,703 234,363 2,167 0 __ 31,464 _ 33,085 256,334 267,448 160 i i - FY90 FINAL BUDGET FY91 PROJECTION FY92 PROJECTION J !, 278,102 281,3080 296,71811 --- 43,668 46,070 481373 321 770327,378 �___ 327,378 345,091 1 a' PERSONAL SERVICES: POLICE CRIMINAL INVESTIGATION BUDGETED FOR FY90 J . FY89TEFY90 $ J POLICE OFFICER 6.00 6.00 182,949 POLICESERGEANT 1.00 .1.00 36 020 -OVERTI BENEFITS 69;449 POLICE/FIRE CONTRACT BENEFITS 3,600 TOTAL 7.00 7.00 299,928 TRANSFER T0: RECORDS & IDENTIFICATION PROGRAM DIVISION STATEMENT PURPOSE: Records and identification maintains documentation of all departmental activities; makes available statisti- cal summaries, as needed; retains records required by state and federal law; assures staffing of radio and telephone communications; and performs polygraphic, photographic and other identification services as needed. OBJECTIVES:. _J 1. Produce timely and accurate reports and necessary statistics required for operational purposes and as demanded by law. =' 2.: Continue.to update and improve computerized records system to gain greater useful_ output from the systema PERFORMANCE MEASURES: The number of actual reports and records generated in prior years will be compared to the total generated in FY89 as a positive appraisal of work product. In addition, a similar process will be used to.evaluate internally and externally generated requests for documents, records and identification services usage. Documents Filed (DF) & Reports Requested by all Agencies (Req.) N Quarter OF FY85 ' Req. OF FY86 Req. OF FY87 Req, OF FY88 Req. OF FY89 Req. � I 1 38,117 2,191 39,000 2,600 40,653 3,047 41,674 3,189 43,445 3,325 2 39,616 2,380 41,764 2,937 40,792 3,134 41,812 3,223 _- 3 38,192 3,251 39,712 2,903 41,756 3,418 42,799 3,500 "4 36,144 3,128 40,251 3,191 39,894 2,919 40,891 3,048 149,084 11,933 160,727 11,631 163,095 12,518 167,176 13,080 i i �1. 162 Q I� POLICE RECORDS & IDENT. RECEIPTS AND �•�' EXPENDITURES SUMMARY EXPENDITURES: ACTUAL ESTIMATE -- FY90 BUDGET -- REQUEST BUDGET PROJECTION PROJECTION PERSONAL SERVICES COMMODITIES 232,486 4,192 251,370 51268 262,114 291,517 6,389 308,557 325,215 SERVICES AND CHARGES CAPITAL OUTLAY 31,801 35,512 38,545 102 5,071 42,975 42,975 -5 274 44,823 5,590 47;514 TRANSFERS ;OUT' 0 r 079 p 25 000 3,000 r 0 0 i -_-_ p 19,570 19,949. 20',214 TOTAL 303,991 _ 397,262 _ 336,478 362,133 378,603 398,533 ^ JPROPERTY RECEIPTS: FY8FINAL ACTUAL ESTIMATE FY90 BUDGET FY91 PROJECTION FY92 PROJECTION TAX POLICE-SERVICES 298 653 5338 r 335 259 3 099 357,622 4r51p 374,092 4x511 394,022 INTERFUND LOAN 0 58;904 4,5110 _ _ TOTAL --303,991 397,262 362,133 378,603 398,533 ,1 i 163 t POLICE RECORDS & IDENT. _ BUDGETED FOR FY90 - PERSONAL SERVICES: CAPITAL OUTLAY: — jFY89Tu0 FY90 $ _ f CLERgK�TYPIST - POLICE RECORDS 2.00 -2.00 -42,456 COLOR CODED FILING SYSTEM - 3,000 POLICE DESK CLERK 2.00 2.00 41,692 --- SR.CLERK/TYPIST-POLICE RECORD 1.00 1.00 22,118 TOTAL :3 000 `f ,POLICE DISPATCHER- SR -RADIO DISPATCHER -POLICE '3.00 1.00 3.00 1.00 68 150 25402 . =sem �- - POLICE DESK CLERK PT .50 .50 9 559 POLICE DESK CLERK PT €PT 1.00 18,712 POLICE DISPATCHER .20 4,002 TEMPORARIES 1,747 — OVERTIME 1672 BENEFITS ----- ----- ---56;007 ---- TOTAL 9.50 10.70 291,517 TRANSFER TO: REPAY IRAN FROM LANDFILL ---19_570 TOTAL 19,570 'I 164 COMMUNITY SERVICES BUREAU PROGRAM DIVISION STATEMENT J Q. 165 PURPOSE: Provide an adult crossing guard at particularly hazardous crossings used by school children. OBJECTIVES: j • 1r As nearly as possible, assure the safe crossing of school children at crossings deemed.to be difficult Jor dangerous., %PERFORMANCE MEASURES: Number of Guards Regularly Employed + the number of Requests for Additional Guards and Disposition of Requests School Year Regular Requests and Dispositions 1979-80 12 + 1 supervisor 2 1 temporary added 1980-81 12 + 1 supervisor 0 0 1981-82 9 & no supervisor 1 none added 1982-83 9 & no supervisor 1 none added 1983-84 9 & no supervisor 0 none added ` 1984-85 10 &'no supervisor 1 1 added 1985-86 10 & no supervisor 0 0' 1986-87 10 & no supervisor 0 0 - may reduce by 1 as a result of signalization 1987-88 9 & no supervisor 0 0 1988-89 10 +`1 temporary 2 1 + 1 temporary 1989-90 11 + no supervisor 0 J J Q. 165 RECEIPTSEAND EXPENDITUURESISUMMARY EXPENDITURES: FY88AACTUUAA L ESTIMATE PERSONAL SERVICES COMMODITIES 31,124 35,726 SERVICES AND CHARGES 282. 250 TOTAL ---------31,453 35,976 RECEIPTS:; FY88 ACTUAL FY89 ESTIMATE PROPERTY.TAX ` PROPERTY'TAX TRANSFER 31,453 0 35,976 0 TOTAL ---31__453 _ ---35__976 166 -- FY90 BUDGET -- REQUEST BUUDGET PROJECTION PROJECTION 34,932 76,297 123,655 130,178 258 2,338 2,431 2,576 i 0 4 080 4 663" 6 793 35,190 82,715 130,749 1391547... 1 enl FY90 ' FINAL BUDGET PROJECTION PROJECTION JECTION 76,789 118,111 126,277 ---5,926 ---12,638 ---13,270 . 82,715 �==130,749 139,547 M "l i L� jf .I -..,<V i I POLICE: COMMUNITY SERVICES I� BUDGETED FOR FY90 NONE ---___= 0 PERSONAL SERVICES: --- FTE --- FY89 FY90 $ POLICE OFFICER 1.00 30,328 TEMPORARIES 32,208 BNEFTS EI 11;681 TOTAL ., _--00 1_00 _ 76,297 1 TRANSFER TO: NONE TOTAL J V Q _ 167 NONE ---___= 0 FIRE DEPARTMENT PROGRAM DIVISION STATEMENT '0 n - i PURPOSE: The purpose of the Fire Department is to reduce the risk of death, injury, and/or property loss to residents — of,lowa`.City from fire, medical emergency, or community disaster. To fulfill this purpose, the Department L: provides a well -coordinated and timely response to emergencies within Iowa City, and enhances public safety in the community through preventive activities such as code enforcement and public education programs. — �- OBJECTIVES: I..,, Minimize the number of fire starts in Iowa City through code development, code enforcement and public education efforts:J ' 2. Minimize.loss 'of .life and property by providing a timely and well -coordinated response to fires and medical emergencies. 3. Reduce.the risk of fatal ,heart attack through public education efforts targeted at City employees and citizens in general. 4.' 'Increase,' the' effectiveness of departmental operations through continued. training and education of departmental personnel. 5. Continue computerization of Fire Departmental records. 6. '-op the ability to deal effectively with hazardous materials incidents in Iowa City. -.i n �R �1 �a a, F : i cd 168 ..................... . r� , f) PERFORMANCE MEASUREMENTS: Actual FY84 Actual FY85 Actual FY86 Actual FY87 Actual FY88 Proj FY89 Proj. FY89 Total Responses 1,453 1,581 1,272 1,354 1,838 1,500 1,500 7 Fire.Responses 1,047 1,079 760 927 1,264 1,015 1,015 Actual Fires 329 284 298 288 326 305 305 Medical Emergencies 406 502 512 427 680 505 505 Total Fire Loss$644,949 $643,218 $507,966 '$233,922 $966,629 $607,337 $607,337 Loss per Capita $13.04 $12.61 $9.96 $4.59 $19.35 $11.91 $11.91 Dollar Loss per Fire $2,021 $2,265 $1,705 $812 $3,026 $1,966 $1,966 Average,Response Time (min.) 3.5 3.4 3.0 3.4 2.7 3.2 3.2 Fires per 1;000 6.5 5.6 5.8 5.6 6.4 6.0 6.0 Suspicious or Incendiary Fires 26 33 31 36 69 39 39 Inspections 2,506 2,024 2,859 2,561 2,323 2,455 2,455 Reinspections * * * * 402 402 402 CPR Classes 39 24 73 38 57 50 50 Public Education Demonstrations * * 159 143 204 169 169 j Firefighter Training/Month (hrs.) 14.2 14.5 14.3 13.2 14.5 14.1 14.1 *Data not available.' The above measurementsprovide a general sense of the effectiveness of departmental operation. -Fire Depart-' I ment effectiveness is difficult to measure quantitatively. The actual number of fires prevented, lives saved, j and/or property saved by departmental actions can never really be determined.' FIRE DEPARTMENT RECEIPTS AND EXPENDITURES SUMMARY _A EXPENDITURES: FY88 ACTUAL FY89 ESTIMATE DEPTO BUDFINAL REQUEST BUDGET FY91 PROJECTION FY92 PROJECTION PERSONAL SERVICES COMMODITIES 1,958,048 35,080. 2,034,224 41,430 2,146,916 2,172,768 2,343,317 2,469;050 SERVICES AND -CHARGES CAPITAL OUTLAY 82,598 139,998 82,677 51,526 171,927 211,521 53,806_ 220,202 55,751 225,797 TRANSFERS T' OU 459;718 0 321,530 17,500 17,500 141535 11,975 0 0 0 0. TOTAL,. 2,535,444 ___ _ 2 248 182 r rr __ __ __ _____ 2,419,020 2 453315 r 2 631 860 r r 2,762,573 FY90 n. RECEIPTS: _. FY88 ACTUAL FY89 ESTIMATE FINAL BUDGET FY91 PROJECTION FY92` PROJECTION PROPERTY TAX- LICENSES & PERMITS 1,284,486 1,290 1,405,948 385 2,385 1,561,364 ,684 1,6841 1,767,486 CHARGES FOR SERVICES 615 802 2, 615 ,,010- 2385 615 2,385 615 •� UNIVERSITY FIRE CONTRACT FEDERAL REVENUE SHARING 416,493 4461024 428,832 0 440,658 0 462,691 0 485,825 0 ti .PROPERTY TAX TRANSFER- MISCELLANEOUS 386,520 16 410,137 448,193 482,059 506162 78 100 100 100 i TOTAL 2_535_444 _ 2_248,182 2,453,315 2,631,860 2,762,573 •y i 170 L' FIRE DEPARTMENT BUDGETED FOR FY90 --- FTE --- FY89 FY90 $ 36.00 36.00 958,631 6.00. 7.00 182,493 -3.00 3.00 96,552 1.00 1.00 22,010 1.00 1.00 37,321 3.00 3.00 118,343 1.00 1.00 53,154 416 13,208 17,000 644,754 28,886 51.00 52.00 2,172,768 CAPITAL OUTLAY: i ' 4" DIA. HOSE 1,0 j PRESS & BOX SPRINGS -#2 & #3 1,0040 0 PA POWER RESCUE KIT 1,100 kSK FORCE NOZZLES . LING LIGHT BAR 1'910 500 4S#C K HAIRS -#1 650 )ENZA' 740 CTCHEN CHAIRS -#2 k BOTTLES400 &THING APPARATUS (SCBA) 4;500 CTCHEN TABLES -#1 HEN TABLE -f2 2IGERATOR-# .530 265 .TOR NOZZLE2;475 TOTAL 17,500 _. it ANIMAL CONTROL PROGRAM DIVISION REPORT PURPOSE: Provide community protection and animal services through administration of the Animal Control Ordinance, effective enforcement, progressive shelter management and community education. i OBJECTIVES: 1. Complete construction of joint Coralville-Iowa City Animal Control Facility by second quarter. 2. Provide increased level of service to the public with reclassification of minimum number of additional employees, with reduced personnel costs and more specialized duties and effective use of staff. -First,_- quarter. 3. Continue increased licensing revenue and compliance through media exposure, cooperation with veterinarians . and pet stores, second renewal notices and strong enforcement of delinquent fee assessments. Ongoing... 4. Continue completion of exterior improvements and interior furnishings and equipment for new facility as funds become available according to Council's wishes. FY90, FY91, FY92 - - — 5. ..Continue education goals., Completion of required Euthanasia Technician School for all employees, and graduation from 'Humane Society of the United States Animal Control Academy for each full-time Animal Control Officer. FY90, FY91, FY92 { Complete standardization of services to both Iowa City and Coralville. Computerized licensing for Coralville. FY92 7. Survey Shelter visitors for opinions of how we can better meet their needs and are they willing to pay. FY91 . _ PERFORMANCE MEASUREMENTS: I� Number of Licenses Sold and Revenue (L = Licenses, R = Revenue) ~' M Quarter (L) FY85 '(R) (L) FY86 (R) (L) FY87 (R) (L) FY88 (R) (L) FY89 (R) (L) FY90 (R) II 4l 1 295/$ 1,054 242/ 849 233/$ 1,492 290/$ 1,885 216/ $1,538 $300/$ 1,900* 2 284/$ 1,128 217/1 1,302 133/$ 961 138/$ 1,044 140/$ 1,050* 145/$ 1,075* 3 2,043/$ 9,127 2,034/ 4 278 1 687 432 14,382 1,855/$12,576 2,042/$13,893 2,025/ '3 509 -044 3 415 317 2 606 325 14,500* 2,075/$14,700* 2 650* 350 2 720** + Total 2,900 12,996 2,925 20,042 2,665 18,444 2,787 19,428 2,706 19,738 2,870 20,395 a _J f� Education Programs Presented: J _I H of Year. Programs. H People FY85 15 425 FY86 10 250 ' FY87 . 13 567 j FY88 11 316 ,..; FY89 5* 220 r FY90 18* 575* (FY89 N due'`to inadequate staff.) (FY90 request increase due to new facility.) Citizen Generated Responses for Service: Quarter FY85 FY86 FY87 FY88 FY89 FY90 1 317 281 243 248 320 274 351 375* 229 193 '225 220 235 283 275* 3� 5* ..::, • ... ...3, 4 280 275: 310 .. - 308 325* 350* y Total 1051 969 1036 ;.1185 1231* 1340* (Anticipated increase expected due to current decrease in operation hours and increased en awareness of •"", services offered.) j �• 1 _i J ep f V 173 ANIMAL CONTROL RECEIPTS AND EXPENDITURES SUMMARY ACTUAL ESTIMATE TOTAL 119,883 . 158,168 -- FY90 BUDGET -- 7 - DEPT FINAL FY91 FY92 REQUEST BUDGET PROJECTION PROJECTION 123,829 134,606 142,412 150,021 8,014 8,026 8,398 8,930 16,951 16,844 16,428 17,309 400 400 -0. -0 20,500 23,916 23,916 23,916 169,694 183792 " 191 154 7j;;,176 .. RECEIPTS: ACTUAL ESTIMATE - . PROPERTY TAX --'90,025 116,638 'ANIMAL IMPOUNDING & BOARD 29,858 41,530 TOTAL _-119_883= -_158,168 FY90 FINAL FY91 FY92 BUDGET PROJECTION PROJECTION' 137,083 143,885 152}325'`: ' 46,709 47,269 47,851 183,792 191,154 200,176 I J ANIMAL CONTROL BUDGETED FOR FY90 I PERSONAL SERVICES: 175 CAPITAL OUTLAY: FY89TEPY90 $ ANIMAL CONTROL OFFICER 3.00 3.00 65,285 ANIMAL'CONTROL SUPERVISOR 1.00 1.00 32,473 -KENNEL ASSISTANT (PT) .50 8,175 ;TEMPORARIES 882 OVERTIME,.,., - 3 Soo BENEFITS24 291 - _ TOTAL ----- 4.00 4.50 134,606 I.. �I I 1 TRANSFER TO: REPAY LANDFILL TOTAL 175 CAPITAL OUTLAY: HOUSING AND INSPECTION SERVICES ADMINISTRATION PROGRAM DIVISION STATEMENT PURPOSE: Provide - supervisory and clerical support for appropriate boards and commissions related to the Department of Housing and Inspection Services and the the Housing Commission and Board of Appeals. department, including the Electrical Board, Plumbing Board, I OBJECTIVES: 1. Assist all divisions within the department supervisory, -administrative and professional in meeting their objectives and promotea development and higher"degree of performance by all division heads.:,, PERFORMANCE MEASURES:' . "Submit all Federal, State and local reports as required. 2., Implement departmental policies and programs consistent with City Council goals 'and Comprehensive Plan and programs of the various Boards and Commissions. objectives,'the —+ 3. Completion of all assigned projects and schedules 4: Report on'a regular basis the prescribed by the City Manager. activity of all in administering the Building, Housing, Fire, divisions indicating inspection.and enforcement activities Electrical, Plumbing, Nuisance, J— and Zoning,Codes. i i7J 176 H.I.S. ADMINISTRATION RECEIPTS AND EXPENDITURES SUMMARY FY88 FY89 DEPTO BUDFINAL FY91 FY92 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 177 J PERSONAL SERVICES COMMODITIES 74,642 X528 80,782 X863 86,299 X863 86,299 91,352 961295 SERVICES AND CHARGES CAPITAL OUTLAY 8,373 6,747 7,669 7,883 7 880 , 8 104 8 951 _ p 0 -0 c 0 TOTAL 90,290 89,514 95,045 95,045 100,353 305,782 — RECEIPTS: FY88 ACTUAL FY89 ESTIMATE FINAL BUDGET FY91 PROJECTION FY92 PROJECTION PROPERTY TAX HOUSING^PERMITS &:INSPECT 90,223 89350 94'350 100 003 X350 105 432 -TOTAL _-----350 105,782 _90,290 —__89_514 __-95,045 —_100,353 — 177 H.I.S. ADMINISTRATION BUDGETED FOR FY90 PERSONAL SERVICES: -- FTE --- $ FY89 FY90 CODEENFORCEMENT ASST. 1.00 1.00 24 354 NONE H I S DIRECTOR 100 1-00 ---46;186 - -- TEMPORARIES 218 TOTAL 0 i BENEFITS 15,541 --=� TOTAL 2.00 2.00 86,299 j TOTAL 0 BUILDING INSPECTION PROGRAM DIVISION STATEMENT PURPOSE: I Provide -required inspection, permitting, licensing and enforcement measures as required by all City regulatory codes and the State regulatory codes; provides assistance to the City Clerk in inspections for liquor licenses, dance permits and smoking ordinance; assists the City Manager and Council in developing new ordinances; and provides technical support to housing inspectors and federally assisted housing programs. Maintain a consistent level of enforcement 9f all codes regulated by this division and research, develop and enforce codes and ordinances consistent with the intent and policy of the City Council. OBJECTIVES: j 1. Conduct plan.reviews for all but the most complex plans within seven days after receipt of applications. J 2. Maintain and provide the public with information on building safety. ,.3. Respond in a timely manner to all citizens' questions/complaints concerning Code requirements. PERFORMANCE MEASURES: 1st Qtr. FY85 FY86 FY87 FY88 FY89 J Number of sign permits Number of electrical permits Number of'plumbing permits Number of mechanical permits Number.of.building permits Dollar amount - Number of,field inspections Number of plans checked Average turnaround time Number of complaints Number of; violation orders Number of compliances Cost of.administration of program Revenues generated Revenues as % of operating cost _I J - - 220 377 271 77 451 429 449 493 127 217 186 255 301 100 200 153 167 201 80 457 444 524 530 145 $20,856,318 $25,370,523 $20,168,305 $26,160,157 $21,224,948 5,009 4,496 5,345 5,349 1,463 I i; 485 528 558 561 152 5 days 5 days 5 days 5 days 5 days 244 348 380 182 8 221 197 333 185 18 298 210 325 205 18 148,835 163,080 170,145 180,809 52,437 126,748 141,949 160,479 191,049 56,683 85.2% 87% 94.3% 105.6% 108% 179 BUILDING INSPECTION RECEIPTS AND EXPENDITURES SUMMARY 190,121 203,696 206,196 FY88 EXPENDITURES: ACTUAL PERSONAL SERVICES 163,719 COMMODITIES 1,494 SERVICES AND CHARGES 14,270 CAPITAL OUTLAY _0 TOTAL 179,483 190,121 203,696 206,196 -- FY90 BUDGET -- FY89 DEPT FINAL ESTIMATE REQUEST BUDGET 174,532 184,893 184,893 21740 2,611 2,611 12,849 16,192 18,692 0 0 0 190,121 203,696 206,196 F -Y92 PROJECTION PROTECTION •195,818 206534 FY90 RECEIPTS: FY88 ACTUAL FY89 ESTIMATE FINAL BUDGET PROPERTY TAX BUILDING PERMITS & INSPEC. 191:049 --------- 186;328 ".---______ 190:646 TOTAL 179,483 190,121 206,196 215,819 230,065 _ 180 F -Y92 PROJECTION PROTECTION •195,818 206534 17,286 20,653 0 0 215,819 230,065 _ PROTECTION PROJECTION -9,871 -6,582 225, 690 .i \ 236, 647 215,819- 230,065 i f_. I I I � I� 181 ... HOUSING INSPECTION Q PROGRAM DIVISION STATEMENT — PURPOSE: " Ensure that housing facilities are of the quality necessary to protect and promote the health, safety, and " welfare -of not only those persons utilizing these facilities, but the general, public as well through the enforcement of the Housing Code by the inspection of rental units. Investigate citizen complaints to the 937 satisfaction of the community and provide licensing of rental units as prescribed by the Housing Code. _ OBJECTIVES: 209 I., Ensure that the quality ofrental housing and owner -occupied housing will not deteriorate from the :level 122 which has been achieved to date. 215 2. ' Assure by,j nspection,'.enforcement and education that hazardous conditions which contribute to loss of 26 life and property by fire are eliminated: 3 3. Inspect all rental property in the community; multi -family every two years; duplex. every three years; 12 and single-family every four years." - - 4. :Provide technical "assistance to the Housing Commission, Board of Housing Appeals, City Manager, City. 7 .Council and other departments. 1,350 5. .Respond to citizen questions concerning Housing Code Enforcement. 1,887 6. Provide information and assistance to citizens appealing enforcement decisions. 690 800 7. "Investigate.and resolve citizen complaints. 645 701 8.Hold meetings with other organizations within the community concerning Housing Code Enforcement regula- 56 199 tions and procedures, e.g. Protective Association of Tenants, Board of Realtors. 120 9. Provide training seminars for members of the Board of Housing Appeals. 461 - 714 PERFORMANCE MEASUREMENTS: 1st Qtr. a� FY82 FY83 FY84 FY85 FY86 FY87 FY88 FY89 '7 Inspectionsc ^� a. licensing inspections - 868 946 827 479 b complaint inspections c.request inspections No. `of reinspections No. 'of'violation orders Emergency orders issued Certificate of Structure Compliance Rental permits issued, Referrals to Legal Court filings Rent escrow certification Appeals:* Total No. Upheld Variance, 252 30 880 937 1 1,124 - - 121 209 132 122 203 215 - - 26 11 3 9 12 8 - - 1,808 1,365 1,350 1,499 1,887 657 690 800 603 645 701 1,050 56 199 299 120 198 461 - 714 468 853 477 214 88 78 25 479 853 762 713 848 843 860 - 1 11 11 10 28 18 26 1 6 13 2 10 20 19 0 4 4 11 0 0 0 252 30 4 390 229 122 13 167 0 0 O 611 44 181 100 70 30 11 8 3 36 168 92 57 13 11 3 1 5 9 8 56 15 0 11 1 182 J� FY82 FY83 FY84 FY85 FY86 FY87 FY88** 1st Qtr. FY89 �rs Deferred 3 4 0 5 0 0 2 1 _ Cost of administration of program $87,133 $89,566 $99,764 $105,807 $108,771 $116,295 $99,385, $22,461 Revenues generated $48,778 $51,516 $59,895 $36,515 $54,972 $81,700 $94,158 $16,612 Revenue as a % of operating cost 57% 57% 60% 35% 51% 70% 95% 74% *The City established a one-time Certificate of Structural Compliance requirement which resulted in a higher number of appeals .in.FY83, FY84 and FY85. **Cost of program administration was lower as a result of a hiring freeze on one Housing Inspector Tj position, ; therefore, revenue as a percent of operating cost was much higher. f r HOUSING INSPECTION SERVICES RECEIPTS AND EXPENDITURES SUMMARY ^ EXPENDITURES FY88 ACTUAL FY89 ESTIMATE -- FY90 BUDGET -- DEPT FINAL REQUEST BUDGET FY91 PROJECTION FY92 PROJECTION - _ PERSONAL SERVICES COMMODITIES 91,901 642 119,397 116,934 116,934 123,872 130,687 X912 SERVICES AND CHARGES CAPITAL OUTLAY 6,279 X199 815 10,005 X525 829 829 12,219 12,219 862 12,243 13,609 --------- --------- 515 515 0' p TOTAL ' :. '.'. :". 99,021 130,742 --------- --------- .130,497 130,497 --------- 136,977 " --------- 145,208 .. aamavemsd ma=omemoa aaaaom-oa am------- aasaama-= aaaammssv :. �'.. 'RECEIPTS: FY88 ACTUAL FY89 ESTIMATE FINAL BUDGET FY91 PROJECTION FY92 PROJECTION !!'� PROPERTY TAX HOUSING PERMITS & INSPECT 4,863 ---94,158 34,081 96,661 33,836 96,661 35,685 101,292 43,916 101,292 ^' TOTAL 99,021 130,742 130,497 136,977 145,208 r _ , i. r, 184 r .r HOUSING INSPECTION SERVICES BUDGETED FOR FY90 PERSONAL SERVICES: CAPITAL OUTLAY: s- - — ___ FY89TEPY90 $ CLER%TYPIST - H.I.S. HOUSINNG INSP. - IN TRAINING 1.00 1.00 21,575 MICROFICHE READER 250 _ HOUSING INSPECTOR 100 1.00 22,387 2. 00 2.00 48,823 INSPECTION DESK CHAIR 250 ' Im+,• BENEFITS - 24,149 TOTAL 515' - TOTAL _4 00 4.00 116,934 I` - --_ r . s . '' ----- -------------- III � A W t' J TRANSFER TO: NONE " TOTAL p J HOUSING COMMISSION/BOARD OF APPEALS PROGRAM DIVISION STATEMENT PURPOSE: i I O Its: The purpose of the Housing Commission is to promote clean, decent and safe housing for the residents of Iowa' City and act as the Board of Appeals for the Housing Code. The Commission will study, investigate and make recommendations to the City Council on matters relating to fulfillment of the Commission's purpose.' This will be accomplished by regular monthly meetings and special meetings as may be necessary. Appeals heard as soon as practical. will be OBJECTIVES: " 1. The Commission will have a continuing role in overviewing the Section 8 and Public Housing Programs and will assist in obtaining additional units of funding availability from HUD permits. 2. Aggressively pursue additional units of subsidized housing. 3. Continue to study and encourage private enterprise participation in federally assisted housing program. '. 4. Hear appeals as necessary to ensure fair and impartial interpretations and enforcement of the Housing j Code. 5. Continue to make recommendations for Housing Code amendments as considered appropriate. 6. Continue to, seek new housing opportunities for Iowa Citians. i 7. 'Continued support for the Shared Housing Programs. 8. Continue review/approval of loan applications for Housing Rehabilitation Programs. PERFORMANCE MEASUREMENTS: Proj. Proj. m FY85 FY86 FY87 FY88 FY89 FY90 L Number of meetings held 10 11 12 12 12 12 j 2. Recommendations to City Council 15 9 10 3 12 12 3. Number of units assisted 500 520 599 710 728 758 4. Number of appeals heard 70 30 11 10 10 10 5. 'Housing Rehabilitation: -Comprehensive Home Improvement Loans 6 4 14 7 14 14 is Rental Rehabilitation 6 13 14 7 14 14 'The Housing Commission has continued to be involved with meeting the housing needs of the elderly by favoring the concept of, accessory apartments. In the area of Assisted Housing, the Commission was involved in revising the Statement of Policies and supporting the procurement of additional units of Section 8 Existing Housing.In the Housing Rehab Program also, the Housing Commission was involved' insupporting the amendments which would make more homeowners eligible for assistance and also gave consideration to research a new housing program that would assist lower income households in the purchase of a home. _ 186 L� . RECREATION PROGRAM DIVISION STATEMENT PURPOSE: -! The Recreation Division provides a variety of leisure time recreational services to all populations, including organized activities and supervised play. The professional staff of the Recreation Division i provides purposeful recreation programming by utilizing departmental and other community facilities. The Division strives to cooperate with all agencies and to coordinate activities with other recreational organi- zations'in order to expand leisure time opportunities for the community. The underlying goal of the Recrea- - tion Division is to provide a high quality level of leisure time opportunities, increase the number of people served, improve the quality of program delivery and advocate the benefits of recreational involvement to the general public. k OBJECTIVES: 1. Continue to implement and improve the current public awareness campaign in order to increase the I { n public's knowledge, and to enhance the image of the Recreation Division. -1 S I" 2. Maintain and update the five (5) year development plan for the division. - ' 3. Strive to achieve a five (5) percent increase in enrollment in the fitness/wellness programs. f4. Strive to achieve a fifty (50) percent increase in the number of youth, grades 7-9, participating in arts programs. 5. Strive for forty (40) percent increase over existing enrollment the number of persons with a physical disability only, who participate.in general public recreation programs. 6: Strive to achieve a twenty (20) percent increase in weekday attendance at the Mercer Park Aquatic Center. NEW OBJECTIVES: R 1. Improve methods of training part-time staff by researching various training programs and implementing jthose found to be most effective. I 2. Improve part-time staff communication skills in dealing with and responding to the general public's I needs, suggestions and/or complaints. - 3. Actively pursue, in cooperation with other agencies, efforts to address the recreational needs of the —; family, particularly families with young children and special needs (monetarily, physically and J mentally). 4. Establish initial steps for the development of a Leisure Needs Survey. 5. Develop a volunteer assistance program for swim lessons at the Mercer Park Aquatic Center, utilizing the J, concept of neighborhood mothers, senior citizens and/or other concerned citizens in the Iowa City area. FLS SA9N- y W � F. 187 1i] i Proj. Proj: FY86 FY87 FY88 FY89 FY90 42,648 34,901 40,244 40,300 40,450 i 174,921 146,016 159,008 200,000 200,000 177,283 112,423 125,471 127,500 130,000 10,225 11,193 9,440 13,000 14,000 i f7l l 1i] RECREATION RECEIPTS AND EXPENDITURES SUMMARY -- FY90 BUDGET -- FY88 FY89 DEPT FINAL FY91 FY92 l ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION TOTAL 831,037 1,105,327 1,202,279 f j PERSONAL SERVICES 470,723 636,305 676,888 COMMODITIES 50,588 66,632 70,682 PROJECTION SERVICES AND CHARGES 254,433 372,304 402,379 I J CAPITAL OUTLAY 55,293 30,086 52,330 E'.TRANSFERS.OUT. ACTUAL ESTIMATE 0 0 0 TOTAL 831,037 1,105,327 1,202,279 f FY90 FINAL FY91 J. BUDGET PROJECTION PROJECTION 628,756 679,726 729,476 475,517 J 475,563 FY88 FY89 51,626 RECEIPTS: ACTUAL ESTIMATE 0 0 0 - 558,343 1,246,946 PROPERTY TAX 335,096 RECREATION FEES 408,787 441,766 SCHOOL DISTRICT CONTRACT - MOTEL TAX 43 43,654 33,660 TRANSFER FROM RESERVES -0 43,500 -- ---45,895 25,663 TOTAL --831_037 1,105,327 189 676,888 715,507 752,978 70,682 73,509 77,915 405,075 408,030 429,890... 39,375 49,900 40,000 --------0 0 0 1,192,020 1,246,946 1,300,783 . FY90 FINAL FY91 FY92 BUDGET PROJECTION PROJECTION 628,756 679,726 729,476 475,517 475,563 475,563 47,731 491640 51,626 42-017 44-118 0 0 0 - _--40-016-- 1,192,020 1,246,946 -- 1,300,783 !' PERSONAL SERVICES: rnuGVMT BLDGS va RECREATION BUDGETED FOR FY90 --- FTE -- FY89 FY90 $ 1.00 1.00 19,165 2.00 2.00 43,150 1.00 1.00 20,813 1.00 :1.00 24,424 1.00 1.00 27,773 4.00 4.00 117,860 1.00 1.00 37,079 LACE 3 POTTER'S WHEELS 291,650 1,260 KRCAHINETESIBILITY 93,714 11_00 11_00 676,888 NONE TRANSFER TO: TOTAL 190 CAPITAL OUTLAY: :I ERAL FILE 365. LACE CEILING TILE—REC CTR 3,000` ^1 LACE PUBLIC ADDRESS SYSTEM.' 'i'5,000— LLACERI5AFOLDING TABLES" 4,700 K CHAIR LACE LOCKERS IN REC CTR 12,000 LACE 3 POTTER'S WHEELS 4,800 565 KRCAHINETESIBILITY 2,245 a CABINET 245 LACE 6 BASKETBALL BASKETS 5,000 's CABINET 245 :;1 " TOTAL ---39,375 I 0 j7 .J I PARKS PROGRAM DIVISION STATEMENT ' 2. No. of hours spent an mowing operations per season I 3. No. of hours spent on projects for other City departments 4. No. of maintenance acreage assignment per employee 5. Dollar cost per acre of maintenance j park and other non -park properties 4,609 4,727 5,244 3,939 5,000 5,000 2,207 2,014 1,157 1,270 1,500 1,500 E. 43.9 52.0 57.2 56.1 60 60 735.29 725.67 786.3 783.72 785 785 191 PURPOSE: ` -1 The basic purpose of the Parks Division is to provide adequate public open space for all of the residents of Iowa City to pursue various active and passive leisure -time activities. The Division maintains approximately 750 acres of parks and open space, encompassing 27 developed parks, six undeveloped areas, numerous green ;spaces, and a number of non -park city -owned properties, including the Highway 6 Bypass R -O -W. OBJECTIVES: 1., Improve turf areas by maintaining a program of sound agricultural practices, including fertilization, - weed control, aeration and seeding. l ! 2:' 'Save labor costs of trimming and reduce tree injury by using herbicides around trees and hard 'to mow J areas. 3.;: sImprove playground safety and appearance by replacing old play equipment apparatus on an annual program in selected parks:' 4.; Continue with a tree replacement program for all parks with primary emphasis on City Park. 5.' Continue the annual picnic table/barbecue grill replacement program. NEW OBJECTIVES: 1. Replace old shingles on shelters 13 and 16 in City Park by October 15, 1989. 2. Gain neighborhood input relative to major developments or changes affecting neighborhood parks. i 3. Provide water to Brookland and North Market Square shelters by October 1, 1989. , PERFORMANCE MEASUREMENTS: Proj. Proj. FY85 FY86 FY87 FY88 FY89 FY90 1. No. of shelter reservations per season 1,259 1,387 1,138 1,312 1,300 1,300 ' 2. No. of hours spent an mowing operations per season I 3. No. of hours spent on projects for other City departments 4. No. of maintenance acreage assignment per employee 5. Dollar cost per acre of maintenance j park and other non -park properties 4,609 4,727 5,244 3,939 5,000 5,000 2,207 2,014 1,157 1,270 1,500 1,500 E. 43.9 52.0 57.2 56.1 60 60 735.29 725.67 786.3 783.72 785 785 191 i I o , PARKS RECEIPTS AND EXPENDITURES SUMMARY -- FY90 BUDGET -- - ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 309,537 25,582 120,804 22,500 0 -__ 42 --478,3 192 FY90 FINAL BUDGET 545,8009 - -17_985 -_563,794 ACTUAL ESTIMATE 440,006 1592 334,555 33,071 350,265 34,649 350,265 34,649 370,939 36,044 391,209 38,212 118,801 22,000 121,073 23,300 124,502 23:300 130,613 26,900 _ 139,312 23100 38_000 -- - -5_078 _-- 31,078 34,878. ,30,078 - 546,427 --534,365 563,794 599,374 621,911 i 192 FY90 FINAL BUDGET 545,8009 - -17_985 -_563,794 ACTUAL ESTIMATE 440,006 1592 527,488 581,237 603,617 22,465 18,939 478,423 546,427 599,374 --------- - 621,911 192 FY90 FINAL BUDGET 545,8009 - -17_985 -_563,794 �J PROJECTIOW PROJECTION 581,237 603,617 �i _ 18,137_ 18,294 599,374 --------- - 621,911 jj'I li, I .I eel i r : i 74 :4 i .f7 f �.. PARKS BUDGETED FOR FY90 CAPITAL OUTLAY: REPLACE POST HOLE AUGER 800 PERSONAL SERVICES: 10,000 . REPLACE PARK TREES 5,000 12 PICNIC TABLES 3,000 10 BARBECUE GRILLS FY89TEFY90 $ 3,000 ---23,300 `} M.W.II - PARKS 4.00 4.00 87,386 M.W.III - PARKS 3.00 3.00 74 445 SR.'M.W. - PARKS MOWING 1.00 1.00 25 402 1 SR. M.W. - PARKS CONSTRUCTION 1.00 1.00 27;773 �J PARKS SUPERINTENDENT=. 1.00 1.00 39,043 TEMPORARIES 23,240 OVERTIME 1,404 �y BENEFITS - 71,572 TOTAL 10.00 10.00 350,265 CAPITAL OUTLAY: REPLACE POST HOLE AUGER 800 PLAYGROUND EQUIPMENT 10,000 . REPLACE PARK TREES 5,000 12 PICNIC TABLES 3,000 10 BARBECUE GRILLS 1,500 REPLACE YORK RAKE 3,000 ---23,300 TOTAL i 193 ............. .... . i LIBRARY FY90 PROGRAM DIVISION STATEMENT PURPOSE: The Library is a semi -autonomous department operated by the Library Board of Trustees. It provides residents of Iowa City and contractual service areas with free access to information and ideas in a variety of formats i, and intellectual levels and through a planned program of services, facilities and publications. Operating funds provided by City revenues are supplemented by gift and grant funds, fines, fees, sales and service contracts. i OBJECTIVES: Y. Maintain current level of service and collections except as modified by the new five-year plan, ON TRACK" ^` FOR THE 90'S. 2. Increase budget for children's materials by 20% to reflect new emphasis on children's services. (Five year plan: goals 1, 2 and 3. Most of increase based on new Endowment Fund income.) 3. Acquire equipment and develop microcomputer applications necessary to provide effective and efficient information service.. (Five-year plan: goals 4, 5, and 10.) 4. Have Development Office funded and open by July 1, 1990. (Goal 9.A.) NEW OBJECTIVES: 5. Have a new version, of on-line catalog available to public by July 1, 1991. (Goals 4 and 10.A.) ' 6. Begin work on a Ion -te Library open only 53 hours per week 3-1-87 through 6-1-88. 194 g rm ac i i ies plan to present to Library Board by June 30, 1991. (Goal 11.A.) „ PERFORMANCE MEASURES: Actual Actual Actual Actual Est. Proj. FY85FY86 FY87' FY881 FY89 FY90 �i 1.A. B. Building traffic Reference 507,620 513,232 498,472 439,033 510,000 520,000 C. questions Total leans 77,004 622,265 76,839 647,742 76,003 668,499 74,828 654,172 77,000 705,000 "'79,300 725,000 LJ :1 D. E. Loans per hour open Loans per'. new volume 196.1 205.7 224.4 250.8 225 230 j 2. Funds for Children's materials 31.5 $17,530 38.4 $18,134 35.9 $20,787 39.2 $20,161 30.0 $22,500 $27,000 3.A. Second workstation to access CD-ROM and on-line databases in operation by 1-1-90. B. 4. Survey/analysis of information needs used to update annual micro application report by 7-1-90. Development offices assumes three of five major responsibilities b - y 6- 30 90. 5.A.`: New"catalog ready for staff use and training by 1-1-90. B. Bibliographic conversion is two-thirds completed by 7-1-90. 6. Develop "charge," appoint committee, organize and orient by 7-1-90. � Library open only 53 hours per week 3-1-87 through 6-1-88. 194 LIBRARY RECEIPTS AND EXPENDITURES SUMMARY FY89 ESTIMATE 1,017,997 32,810 174,195 229,700 3,500 1,458,202 FY89 ESTIMATE EXPENDITURES:FY88 ACTUAL 1,081,612 1,212,812 PERSONAL SERVICES 898,890 I COMMODITIES. 27,500 E e SERVICES AND CHARGES 149 230 CAPITAL OUTLAY 2061569 uvea=vvee _ TRANSFERS OUT TOTAL 1,285,689 E P --31500 RECEIPTS• FY ACTUUAA L w. FY89 ESTIMATE 1,017,997 32,810 174,195 229,700 3,500 1,458,202 FY89 ESTIMATE -- FY90 BUDGET -- REQUEST BUDGET PROJECTION PROJECTION 1,065,781 1,065,781 1,127,315 1,187,247 36,694 36,694 38,161 40,452 190,450 190,450 198,438 209,078 ! 205,425 205,425 224,295 .180,760 44,500 14,500 14,500 38,500 1,512,850 1,512,8501,602,709,1,656,037 I FY90 - ! FINAL BUDGET PROJECTION PROJECTION 1,281,269 1,360,812 1,407,872, 65,005 65,110 65,220 151,285 160,731 166,087 15,291 16,056 16,858 1,512,850 1,602,709::,1,656,037 PROPERTY TAX. LIBRARY SERVICES 1,081,612 1,212,812 JOHNSON COUNTY CONTRACTS CABLE TV CHARGEBACK - 131;140 13,936 143;626 16,587 TOTAL 1,285,689 - 1,458,202 - _ uvea=vvee _ =eooeocw 195 -- FY90 BUDGET -- REQUEST BUDGET PROJECTION PROJECTION 1,065,781 1,065,781 1,127,315 1,187,247 36,694 36,694 38,161 40,452 190,450 190,450 198,438 209,078 ! 205,425 205,425 224,295 .180,760 44,500 14,500 14,500 38,500 1,512,850 1,512,8501,602,709,1,656,037 I FY90 - ! FINAL BUDGET PROJECTION PROJECTION 1,281,269 1,360,812 1,407,872, 65,005 65,110 65,220 151,285 160,731 166,087 15,291 16,056 16,858 1,512,850 1,602,709::,1,656,037 PERSONAL SERVICES: =K A.W. 111-- Llbi<AMY LIBRARIAN I LIBRARIAN II , ADMINc SEC.- LIBRARY' LIBRARY COORD-AUDIOVISUAL LIBRARY COORD - COMMUNITY LIBRARY COORD - INFORM SERI LIBRARY COORD --TECHNICAL t LIBRARY COORD - YOUTH SERV: ASST LIBRARY DIRECTOR LIBRARY DIRECTOR LIBRARY CLERK LIBRARY CLERK SR. LIBRARY CLERK .SR. LIBRARY CLERK LIBRARY'ASSISTANT'I LIBRARIAN I LIBRARIAN II LIBRARIAN II TEMPORARIES OVERTIME BENEFITS TOTAL I j I i i LIBRARY BUDGETED FOR FY90 --------- 29.25 29.25:1,065,781 TRANSFER TO: LIBRARY FOUNDATION LOAN EQUIPMENT REPLAC. RESERVE TOTAL 196 CAPITAL OUTLAY: TOTAL 11,000 --- 3,500 --_14,500 0 FY89TEFY90 $ 400 4.00 4.00 85, 3.00 '3.00 69, 1.00 1.00 24, 1.00 1.00 24, 1.00 1.00 25, 1.00 1.00 26, 1.00- 1.00 29, I 1.00 1.00 25, 1.00 1.00 28, J ; 1.00 1.00 - 36, 1.00 1.00 35, 1.00 1.00 31,' 1.00 1.00 33,' 1.00 1.00 38,' 1.00 1.00 51,' 'PT 'PT 2.25 2.25 43, 'PT 1.50 1.50 28,� .50 .50 10,' PT 'PT .75 .75 15,. 1.00 1.00 23,. PT 1.00 1.00 23,, 'PT .50 .50 14,'. PT .75 .75 ,19,1 --------- 29.25 29.25:1,065,781 TRANSFER TO: LIBRARY FOUNDATION LOAN EQUIPMENT REPLAC. RESERVE TOTAL 196 CAPITAL OUTLAY: TOTAL 11,000 --- 3,500 --_14,500 0 530 400 153,900 r i 2,860 440 1500 4, 450 3,300 AS 35,840 205,425 I J ; PARKS & RECREATION ADMINISTRATION t PROGRAM DIVISION STATEMENT 4,I PURPOSE: Provide a wide variety of Parks and Recreation services and programs through the efforts of a well motivated, i efficient work force. Direct and coordinate operations in the Department's six divisions: Recreation, Parks, Cemetery, Forestry, Government Buildings and Central Business District Maintenance; and provide staff —I liaison for the Parks and Recreation Commission. OBJECTIVES: t r - s1. -Prompt dissemination of information from the Council, City Manager, Parks and Recreation Commission, and other departments and divisions to appropriate personnel. 2. Systematic monitoring of divisions to ensure that each is functioning effectively and efficiently. r 3. Avoid duplication of services within City government, and attempt to avoid duplication of parks and t recreation services and facilities offered by other governmental units or private enterprise. 4. Work with the Parks and Recreation Commission, keeping them informed, and helping them to be.a vital �j ;segment of the organization. t.I 5. ` Provide staff support for the Iowa City Parks and Recreation Foundation. 6. Assume a leadership role in the implementation of plans to develop a new outdoor park and recreation complex, in conjunction with the new wastewater treatment facility, with plans to be completed by July, 1989. 7. Work with 7the Parks and Recreation Commission in developing a long-range master plan for acquisition, development and maintenance of parkland and recreation facilities, and recreation programs, with I I substantial completion by the end of FY90. 197 EXPENDITURES: PARKS & RECREATION ADMIN RECEIPTS AND EXPENDITURES SUMMARY ACTUAL ESTIMATE 82,525 89,414 637 850 5,5418 2 9,506 89,222 ---99,770 198 -- FY90 BUDGET -- REQUEST BUDGET 95,572 95,572 11,43 0 8,847 0 0 108,108 _105,615 FY90 FINAL BUDGET 105,615 105,615 0 FY91 FY92 PROJECTION PROJECTION 101,137 106,573 9,182 9,552 - 0 0 111,563-.'117,443 i PROJECTION PROJECTION ii 111,563 117,443 _ __ ___ 111,563 117,443 1 ACTUAL ESTIMATE 89,222 - __ 99_770 89,222 99,770 198 -- FY90 BUDGET -- REQUEST BUDGET 95,572 95,572 11,43 0 8,847 0 0 108,108 _105,615 FY90 FINAL BUDGET 105,615 105,615 0 FY91 FY92 PROJECTION PROJECTION 101,137 106,573 9,182 9,552 - 0 0 111,563-.'117,443 i PROJECTION PROJECTION ii 111,563 117,443 _ __ ___ 111,563 117,443 1 I i PERSONAL SERVICES: {y _ f,J ADMIN. SEC. - PARKS & REC E PARKS & RECREATION DIRECTOR OVERTIME BENEFITS TOTAL PARKS & RECREATION ADMIN BUDGETED FOR FY90 1' .NONE TRANSFER TO: TOTAL 199 CAPITAL OUTLAY: TOTAL FY89TEFY90 $ '1 00 1.00 25,315 NONE 1.00 531973 85 -1.00 J -2 00 2_00 95,572 1' .NONE TRANSFER TO: TOTAL 199 CAPITAL OUTLAY: TOTAL __- i I 1i ,I. J PARKS & RECREATION COMMISSION 0 PROGRAM DIVISION STATEMENT PURPOSE: Provide a year-round program of leisure time activities and facilities at various locations throughout the community to meet the needs of a population having widely varied characteristics and interests. Recommend and review policies, rules, regulations, ordinances and budgets relating to various divisions comprising the _ Parks and Recreation Department, and advise the City Council on all matters affecting the department. OBJECTIVES: y 1.'_:. Continue to work with the newly established Iowa City Parks and Recreation Foundation. 2. Serve as a base of activism for developing a large outdoor sports field/park complex. 3:;:: Develop'along-range master planning process and implement same. 4. " Work to,develop ways to broaden public input into the recreational planning process. �. I LI I. !.i J � I )fes 200 t } SENIOR CENTER PROGRAM DIVISION STATEMENT I _ PURPOSE: I Operate a Senior Center facility from which an arra of services � p y y , programs and activities that support independent. living, stimulate personal growth, and provide a channel/forum for intercommunity relationships among participants are effectively assembled and promoted. OBJECTIVES: -� 1. Make the general community and particularly the elderly aware of the Senior Center through distribution of a . monthly newsletter, use of the media, and personal outreach by the Council of Elders, Senior Center Commission, staff,:student volunteers and participants. 2. ,Provide volunteer opportunities which encourage increased social interaction for adults 55 or older. ` 3. 'Effectively coordinate available community 'services and activities for the elderly of Johnson County through classes, workshops, series and special events. 4. Provide the elderly community a focal -point from which they can plan, organize and implement programs and activities which the deem important in maintaining or improving their quality of life. 5.; Provide an .-opportunity for community agencies serving the elderly to exchange information, share expertise and coordinate their services to the elderly and to facilitate monthly meetings of the. Service Providers Organiza- tion. 6. Serve the .city„ county and other entities as a source of data on the elderly of Johnson County to facilitate the planning process. 7. Promote.a cooperative exchange with the University for training, research and continuing education. 8. Facilitate'operation of the Eldercraft Shop., 9: Provide staffing for.the Senior Center Commission. 10. Provide space, to the extent possible, for services and activities which primarilybenefit the elderly. PERFORMANCE MEASUREMENTS: 201 SENIOR CENTER UNITS OF SERVICE (Those signing in using numbered complimentary cards) PROJECTED PROJECTED ACTIVITY OR SERVICE FY84 FY85 FY86 FY87 FY88 FY89 FY90 Senior Center* 58,249* 58,221* 61,685* 68,143* 69,753# 70,000 70,000 47,988 45,497 45,284 48,143 50,175 49,143 49,143 JCity County 7,166 7,732 7,621 7,899 10,299 8,399 8,399 Visitors 2,914 4,992 8,803 10,168 9,849 10,525 10,525 AARP 2,530 2,126 2,451 2,476 2,254 300 300 V� DP 2,004 1,809 2,299 3,151 2,589 2,600 2,600 I 0 Congregate Meals 61,064 61,330 56,072 60,428 61,142 61,000 61,000 201 PROJECTED PROJECTED ACTIVITY OR SERVICE FY84 FY85 FY86 FY87 FY88 FY89 FY90 Q ESA 1,108 594 1,973 2,617 2,367 2,400 2,400 SEATS - 5,725 9,114 11,741 13,900 13,279 13,500 13,500 VNA - - - - 1,613 2,360 1,812 1,900 1,900 Other 3,712 3,400 (*) The Senior Center figures are not accurate by a factor of at least 10% as participants do not have to sign in. - (N)'At least 600 people per month do not sign in. I p VOLUNTEER HOURS CONTRIBUTED PROJECTED ACTIVITY OR SERVICE FY84 FY85 FY86 FY87 FY88 FY89 FY90 Segior Center Post ,805 776.5 833.5 834.5 1,002.25- 1,000 1,000 �� I Guide/Host 4,556 5,175.5 4,827.25 5,675.5 4,087 4,000 4,000 Eldercraft Shop 3,112 3,280.0 3,420.5 3,756.75 4,366.25 4,000 4,000 Library 805 250.2 257.5 294.0 277.75 300 300 Teachers 1,072 1,533.5 2,054.0 1,441.75 2,142 2,000 2,000 Other. 2,221 3,084.5., •3,244.5 - 5,266.0 7,346 5,300 5,300 1 Total-; 11,986 "14,100.5 15,637.24"17,250.25 19,120.75 16,600:, 16,600 Classes 106 165 192 166 160 170 170 Services 191 242 176 525 PT 1,902 530 530 f 1,320 FT 1,320 1,320 Special Events 658 624 888 711 797 750 750 .11 I �, CE RECEIPTS ANDNIOR EXPENDITTURES SUMMARY ACTUAL ESTIMATE 134,863 EXPENDITURES: 89,323 78,403 48,577 PERSONAL SERVICES 6,000 - COMMODITIES _-284,865 SERVICES AND CHARGES r3 ,`.CAPITAL OUTLAY TRANSFERS OUT TOTAL. RECEIPTS: Y '•}� ^+• •.PR0PRRTV MRV CE RECEIPTS ANDNIOR EXPENDITTURES SUMMARY ACTUAL ESTIMATE 134,863 148,057 89,323 78,403 48,577 60,000 6,000 - -_ 61000 _-284,865 _300,908 ACTUAL ESTIMATE 188,631 240,820 46,096 59,961 -_ 50,138 127 284,865 300,908 203 -- PY90 BUDGET -- REQUEST BUDGET PROJECTION PROJECTION 154,344 171,673 181,637 191,354 i 8,693 8,758 9,110- 91658 ' 98,086 98,736 101,471 108,261 10 000 a 6,000 6,000 6,000 6;000 277,123 285,167 305,218 315,273. i FY90 BUDGET PROJECTION PROJECTION "I 227,990 244,030' 252,074 57,144 61,044 63,055 ------144 -144 ==285__167 ==305,218 --315,273 i i ri °; j SENIOR CENTER BUDGETED FOR FY90 PERSONAL SERVICES: I .. PARKING TRANSFER TO: CAPITAL OUTLAY: TOTAL 0 6,000 TOTAL 6,000 204 --- FTE - - FY89 FY90 $ ST -SR. CENTER 1.00 1.00 19,652 NONE NTER 1.00 1.00 22,118 IALIST-SR CENTE .50 1.00 28,199 LIST -SR. CENTER 1.00 1.00 31,970 RDINATOR 1.00 1.00 35,054 3312 ----- ----- --------- 30,482 TOTAL 4.50 5.00 171,673 I .. PARKING TRANSFER TO: CAPITAL OUTLAY: TOTAL 0 6,000 TOTAL 6,000 204 10bSENIOR CENTER COMMISSION PROGRAM DIVISION STATEMENT h 1 PURPOSE: j Serve in an advisory role to the City Council and Johnson County Board of Supervisors in order to monitor the operation of the. Senior Center to ensure that an environment is created which will support the efforts of Johnson County senior citizens to maintain an acceptable quality of life. j OBJECTIVES: 7. 1., .Make recommendations with regard to policies and programs of the Senior Center. 2. Join staff and other interested persons in seeking adequate financial resources for the operation of the Senior Center.. rj 3. Encourage full participation by senior citizens in the programs of the Senior Center. 4. Ensure that the:Senior Center is effectively integrated into the community and cooperates with organiza tions with common goals in meeting the needs of senior citizens. -i' 5. Serve in an advocacy role with regard to the needs of senior citizens in Johnson County. I � � is z p v 205 206 I f. I I` 206 i • �ry FINANCIAL PLAN SUMMARY FY88 FY89 i � J , FY92 ' i- ESTIMATE BEGINNING BALANCE PROJECTION PROJECTION 107,946 321,968 51,457 TOTAL BALANCE ? 107.946 PARKING 51.457 _ -67,212 EESFINCIRTOME 187,235 185,000 BUILDING RENTALS 187,235 187,235 PARKING RAMP REVENUE 90,500 97,600 OTHER PARKING REVENUE 132,500 ... SR. CENTER PARKING 6,700 6,950 MISCELLANEOUS REVENUES 1,115,534 1,164,391 1,224,167 1',239,451 1,271,851 TOTAL RECEIPTS 597,400 613,000 PERSONAL SERVICES y 6,000 COMMODITIES 6,000 6,000 SERVICES AND CHARGES JI 370 _ CAPITAL OUTLAY 414 414 CONTINGENCY 2.050.161 2.135.116 2.170.850 2.244.800 ' -639,304 -654,218 -692,312 TOTAL; EXPENDITURES -12,604 -17,597 ENDING BALANCE -20,298 21542 -83,355 PARKING OPERATIONS FINANCIAL PLAN SUMMARY FY88 FY89 FY90 FY91 FY92 ' ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION 107,946 321,968 51,457 67,212 52,160. 107.946 321.968 51.457 _ -67,212 52:160" -.'.. 187,235 185,000 187,235 187,235 187,235 102,858 90,500 97,600 113,000 132,500 6,282 6,500 6,700 6,950 7,200 . 1,115,534 1,164,391 1,224,167 1',239,451 1,271,851 606,674 597,400 613,000 617,800 639,600 6,000 6,000 6,000 6,000 61000 2,650 370 414 414 414 2.027.233 2.050.161 2.135.116 2.170.850 2.244.800 -600,359 -639,304 -654,218 -692,312 -729,508 -12,604 -17,597 -19,471 -20,298 21542 -83,355 -362,072 -324,587 --40,882 , -363,016 - 858 -20,000 -20,600 22,000 -21,30024, -892,035 1,234 ,150 0 0 0 0 -1.813,211 -2.320,672 -2.119.361 -2.185.902 -2.243.516 321,968 51,457 67,212 52,160 53,444 I 207 PARKING OPERATIONS PROGRAM DIVISION STATEMENT A^ - PURPOSE: V` . Operate and maintain the City's on- and off-street parking facilities and enforce appropriate parking, regulations, primarily in the CBD. System consists of two parking ramps (1,530 spaces), eight parking lots (515 spaces) and 870 on -street parking meters. In addition to the CBD parking, also enforces the odd/even parking areas. - OBJECTIVES: 1. - Operate the parking ramps in such a manner to facilitate the parking demands, especially during.peak periods of usage: 2. Maintain current level of enforcement in metered and permit areas. 3. Maintain an ongoing maintenance program of meters. 4. Maintain physical structures of parking ramps. 5. Improve impound procedure to reduce personnel cost and time involved. - PERFORMANCE MEASUREMENTS: Actual Actual Actual Actual Actual Actual Proj. Proj: FY83FY84 FY85 FY86 FY87 FY88 FY89. FY90 - Capitol St. Ramp Revenue 398,080 483,007 607,844 704,350 742,687 752,038 744,915 787,747, Dubuque St. Ramp Revenue* 129,000 146,363 206,823 212,832 211,769 230,150 233,725 237,369 Metered Lot Revenue (f) 65,411 71;787 83,590 95,313 110,728 114,882 116,000 117,100 !Street Meter Revenue (;) 176,207 194,304 229,016 281,806 338,730 369;145 372,800 376,500 No. of Faulty Meters Reported 1,828 1,963 1,838 1,318 1,401 1,068 1,100 1,100 No. Found Faulty 1,127 1,315 1,174 798 931 690 850 800 No. of Meters Rebuilt 546 372 201 308 401 287 300 300 No.W Tickets Issued 103,532 116,829 134,402 126,682 125,542 111,057 125,000 125,000 No. of Cars Impounded 373 657 358 1,267 1,805 2,277 2,000 1,500 *Does not include permit and hotel revenue. RECEIPTSPAANDIEXPENDITTURESSSUMMARY I FY8 -- FY90 BUDGET -- i ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 600,359 12,604 639,304 17,597 ii 692,312 20,298. ii 283,355 24,858 362,072 20,000 314,792 324,587 20,600 20,600 r L 363,016 8921035 0 1,247,300 34_399 898,250 1,100,485 38,000 EXPENDITURES: JPERSONAL ----_ SERVICES 0 COMMODITIES 1,813_211 SERVICES AND CHARGES 1_945,331 2,119,361 CAPITAL OUTLAY '`2,243_516 TRANSFERS OUT FY89. ESTIMATE CONTINGENCY , FY91 PROJECTION TOTAL �11 185,000 90,500 J. 187,235 113,000 _ 187,235 1,115,534 606;000 1,164,391 596;000 RECEIPTS: 1,239;451' .132,500 1,271,851 PARKING FINES ' 000' X414 :INTEREST_ INCOME 639,600 6,000 _ _ 2,650 BUILDING RENTALS 6414 PARKING RAMP REVENUE 2,027,233 2,050,161 OTHER PARKING REVENUE _ _ _ _ 2_170_850 GENERAL FUND -SR. CENTER MISCELLANEOUS �. TOTAL` fI , Ids RECEIPTSPAANDIEXPENDITTURESSSUMMARY I FY8 -- FY90 BUDGET -- i ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 600,359 12,604 639,304 17,597 654,218 654,218 19,471 19,471 692,312 20,298. .729 508 21542 283,355 24,858 362,072 20,000 314,792 324,587 20,600 20,600 340,882 .22 000 363,016 8921035 0 1,247,300 34_399 898,250 1,100,485 38,000 1,110;410 1,108;150 ----_ 0 0 : 0 i 1,813_211 2,320,672 1_945,331 2,119,361 2,185,902 '`2,243_516 FY88 ACTUAL FY89. ESTIMATE FY90 FINAL BUDGET FY91 PROJECTION FY92 PROJECTION 187,235 102 858 185,000 90,500 187,235 - 96700 187,235 113,000 _ 187,235 1,115,534 606;000 1,164,391 596;000 1,224;167 613;000 16 1,239;451' .132,500 1,271,851 000' X414 6171800 639,600 6,000 _ _ 2,650 370 6414 414 2,027,233 2,050,161 2,135,116 _ _ _ _ _ 2_170_850 ' 2,244,800 209 PARKING OPERATIONS ^ _ BUDGETED FOR FY90 PERSONAL SERVICES: 124,197 24.50 24.50 654,218 TRANSFER TO: CAPITAL OUTLAY: PKG METER REPLACEMENT TOTAL REPAY LOAN FROM GENERAL FUND 30,000 FINES TO GENERAL FUND 187,235 IMPROVE/REPLACE RESERVE 260,000 1985 REVENUE BONDS 444,670 1986 REVENUE BONDS 178,580 TOTAL 1,100,485 210 --- FTE --- j FY89 FY90 $ M.W.T-PARKING SYSTEMS 1.00 1.00 19,424 PARKING CASHIER — 4.00 4.00 77,684 PARKINGENFORCEMENT ATTENDANT 4.00 4.00 83,252 M.WoII-PARKING SYSTEMS 1.00 1.00 19,827 M -W-11:— PARKING SYSTEMS 1.00 1.00 21,575 M W.II—PARKING SYSTEMS—TOWING 1.00 1.00 21,575' M.W.III—PARKING SYSTEMS METER 1.00 1.00 23,923 M.W.III—PARKING NIGHT CREW 1.00 1.00 21,133 P.M. RAMP MANAGER 1.00 1.00 28,799 PARKING SYSTEM SUPERINTENDENT 1.00 1.00 37,321 PARKING.: CASHIER PARKING CASHIER PT PT 2.00 4.50 2.00 4.50 36,079 85,743 PARKING, ENFORCEMENT ATTENDANT PT,1.50 1.50 31,221 M-W.I — TOWING PT .50 .50 9,236 TEMPORARIES 9,069 OVERTIME ._ 4 160 124,197 24.50 24.50 654,218 TRANSFER TO: CAPITAL OUTLAY: PKG METER REPLACEMENT TOTAL REPAY LOAN FROM GENERAL FUND 30,000 FINES TO GENERAL FUND 187,235 IMPROVE/REPLACE RESERVE 260,000 1985 REVENUE BONDS 444,670 1986 REVENUE BONDS 178,580 TOTAL 1,100,485 210 211 BPLAN OND RESERVE FINANCIALPARKING ACTUAL ESTIMATE FY90 BUDGET FY91 PROJECTION FY92 PROJECTION r BEGINNING BALANCE 651,113 651,113 651,113 651,113 651,113 , I i TOTAL BALANCE ENDING BALANCE 651.113 651.113 651.113 651.113 651.113 i 651,113 651,113 651,113 651,113 651,113 II .J I 211 PARKING RENEWAL & IMPROV RES FINANCIAL PLAN SUMMARY .. � iavuraraw r, -u,000 TOTAL EXPENDITURES -31.663 ENDING BALANCE 138,597 FY89 FY90 FY91 FY92 ESTIMATE BUDGET PROJECTION PROJECTION 138,597 448,597 678,597 908,597 — i 138.597 448.597 678.597 908.597 410,000 260,000 260,000 260,000 410.000 260,000 260.000 260.000 -100,000 0 -30,000 0 -30,000 0 -30,000 0 -100:000 -30.000'-30.000x' -30.000 448,597 678,597 908,597 1,138,597 - I I I 1 212 v L ..a I •'f - 1985 PARKING BONDS SINKING FINANCIAL PLAN SUMMARY - FY88 FY89 FY90 PY91 FY92 ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION iBEGINNING BALANCE 275,723 276,473 277,073 282,398 297,298 TOTAL BALANCE 275.723 276,473 277,073 282,398 297,298 _ BOND ORDINANCE TRANSFERS 447,945 444,200 444,670 454,470_ 452,570 ^, TOTAL RECEIPTS CAPITAL OUTLAY 447.945 444,200 444.670 454,470 452.570 -447,195 -443,600 -439,345 -439,570 -448,520 TOTAL EXPENDITURES -447.195 -443.600 -439.345 -439,570 -448.520 ENDING BALANCE 276,473 277,073 282,398 297,298 301,348 1 'SII, Ili �y S ` 213 BEGINNING BALANCE ^ .— 1986 PARKING BONDS SINKING FINANCIAL PLAN SUMMARY 0% FY88 FY89 ACTUAL ESTIMATE FY90 BUDGET OF PROJECTION FY92 PROJECTION — 122,715 120,927 123,927 126,739 129,301.- 122.715 120.927 123:927 — 126.739 129.301': 176,855 178,100 178,580 178,705 178,345,'(. 176.855 178:100 178.580 178,705 178.345` —178,643 —175,100 —175,768 —176,143 -176,025" —178.643 —175.100 —175.768 —176.143 -176.025 _J. 120,927 123,927 126,739 129,301 131,621 I a 1 j i i i 214 I' J BEGINNING BALANCE POLLUTION CONTROL OPERATIONS FINANCIAL PLAN SUMMARY FY88 FY89 FY90 ACTUAL ESTIMATE BUDGET 1,560,479 1,560,479 4,016,063 31,100 589,457 6,061 4,642,681 -531,983 34,327 -427,685 -5,787 4,297,828 0 -5,297,610 905,550 PROJECTION PROJECTION 905,550 TOTAL BALANCE 765,594 "CHARGES FOR SERVICES 905,550 LEACHATE TREATMENT 765,594 INTEREST INCOME 5,056,200 MISCELLANEOUS REVENUES 5,504;000 TOTAL RECEIPTS 50,000 PERSONAL SERVICES 50,000 COMMODITIES 560,000 SERVICES AND'CHARGES 620,000 CAPITAL OUTLAY 2,261 TRANSFERS 2,261." J CONTINGENCY 5,668,461 TOTAL EXPENDITURES 6,176,261 r.. -568,635 ENDING BALANCE -783,813 -830,595 -145,620 1� -262,308 -290,657 -589,098 -554,529 a so �L o -100,000 -100,000 POLLUTION CONTROL OPERATIONS FINANCIAL PLAN SUMMARY FY88 FY89 FY90 ACTUAL ESTIMATE BUDGET 1,560,479 1,560,479 4,016,063 31,100 589,457 6,061 4,642,681 -531,983 34,327 -427,685 -5,787 4,297,828 0 -5,297,610 905,550 PROJECTION PROJECTION 905,550 518,965 765,594 802,925 905,550 518,965 765,594 802:925 5,056,200 5,342,000 5,504;000 5,561,000 50,000 501000 50,000 50,000 560,000 609000 620,000 620000 2,261 2,,261 2,261." 2,,261 5,668,461 6,003,261 6,176,261 6,233,261 -568,635 -643,545 -783,813 -830,595 -145,620 -234,858 -262,308 -290,657 -589,098 -554,529 -801,159 -851,283 -47,075 -104,450 -100,000 -100,000 -4,688,274 -4,219,250 -4,191,650 -3,886,510 -16,344 0 0 0 -6,055,046 -5,756,632 -6,138,930 -5,959,045 518,965 765,594 802,925 1,077,141 � n 215 POLLUTION CONTROL PROGRAM DIVISION STATEMENT PURPOSE: The Pollution Control Division operates and maintains the Pollution Control Plant, 12 lift stations, approxi- mately 158 miles of sanitary sewers plus the storm sewer system and the stormwater detention basins. The goal of the Pollution Control Division is to provide a comprehensive program for the collection and treatment of wastewater that will assure a safe and healthy environment for the citizens , of this area. .,-.-i OBJECTIVES: - — 1.: Collect and treat all of the wastewater from the community without interruption except for wet weather flows that exceed plant capacity. 2.' Inspect and clean sanitary sewers as necessary to maintain free flowing conditions. The annual.everage is 15'miles of sewers cleaned. 3 inspect all of the 30 identified problem spots at least once each week and observed. ,. remove any stoppages 4.. Monitor progress of construction of the wastewater system upgrade. PERFORMANCE MEASURES:; FY83 FY84 FY85 FY86 FY87FY88 FY89 FY90 Million gallons treated quarterly* 607 ' 8687777 900 ^ "! 846 1,049 898 1,200 1,200 Miles of sewers cleaned annually 15.6 11.1 9.6 12.96 14 13.4 15 15 r Labor hours spent checking recurring 67 102 95 problems (weekly average) 105 87 99 100 90 ; t ` *Million gallons treated quarterly. The south wastewater treatment facility is scheduled to come on-line in k June of 1990. However, this will not increase that year. the total volume of wastewater and storm flow estimated for i J; 216 Ile `• EXPENDITURES: RECEIPTSIANDCONTROL EXPENDITURESTSONUMMAS RY -- FY90 BUDGET ACTUAL ---� FYFY89 DEPT FINAL FY91 FY92 L ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 531,983 34,327 427,685 5,787 4,297,828 0 5,297,610 FY88 ACTUAL 4,016,063 31,100 589,457 6,061 4,642,681 568,635 145,620 643,545 643,545 234,858 234,858 M PERSONAL SERVICES i COMMODITIES 544,742 554,529 104,450 104,450` SERVICES AND CHARGES 851,283 1001000 CAPITAL OUTLAY TRANSFERS OUT .4,191;650 CONTINGENCY �l TOTAL RECEIPTSIANDCONTROL EXPENDITURESTSONUMMAS RY -- FY90 BUDGET ACTUAL ---� FYFY89 DEPT FINAL FY91 FY92 L ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 531,983 34,327 427,685 5,787 4,297,828 0 5,297,610 FY88 ACTUAL 4,016,063 31,100 589,457 6,061 4,642,681 568,635 145,620 643,545 643,545 234,858 234,858 M 830,595 290,657 i RECEIPTS: 544,742 554,529 104,450 104,450` 801,159 100,000 851,283 1001000 CHARGES'FOR`SERVICES LEACHATE TREATMENT .4,191;650 INTEREST INCOME J MISCELLANEOUS TOTAL 0 I � 1 5,666,812 5,756,632 RECEIPTSIANDCONTROL EXPENDITURESTSONUMMAS RY -- FY90 BUDGET ACTUAL ---� FYFY89 DEPT FINAL FY91 FY92 L ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 531,983 34,327 427,685 5,787 4,297,828 0 5,297,610 FY88 ACTUAL 4,016,063 31,100 589,457 6,061 4,642,681 568,635 145,620 643,545 643,545 234,858 234,858 783,813 262,308 830,595 290,657 589,098 47,075 4,688,274 544,742 554,529 104,450 104,450` 801,159 100,000 851,283 1001000 ,4,099250 4,219,250 391967 0 .4,191;650 3,886,510 _16_344 0 0 I 6_055,046 5,666,812 5,756,632 6,138,930 5,959,045 r FY89 ESTIMATE FY90 FINAL BUDGET _ FY91 PROJECTION FY92 PROJECTION i. 5,056,200 5,342,000 50,000 5,504,000 50,000 5,561,000 50,000 +,I. 560000 2261 ;_-- 609,000 2,261 620,000 2,261 620,000 2,261 5,668,461 6,003,261 6,176,261 6_233_261 217 LABORATORY TECHNICIAN SRWCLER%TYPIST-POLCONTROL N ONTROI ASST T. .0. - POLL. CONTROL ASST T.P-0. - WATER M -W -III -POLL CONT -COLLECTION T.P.O. -,POLLUTION CONTROL 'T.P.O POLLUTION CONTROL M.W-III - POLL. CONT. PLANT ELECTRONICS TECHNICIAN CHEMIST POLLUTION CONTROL OPERATIONS Q BUDGETED FOR FY90 ^ - --- FTE -- FY89 FY90 $ 2,650 2.00 100000 1,800 2.00 104;450 40,701 1.00 1.00 21,573 3.00 3.00 68,552 1.00 24,620 1.00 71 4.00 ,4.00 99,000 2.00 6,749 2.00 2.00 55,546 _ 500_000 00 1.00 598 1.00 28;447 1.00 1.00 29,310 1.00 1.00 35,605 1.00 1.00 43,591 12, 522 19,802 129,748 17.00 23.00 643,545 TRANSFER TO: 1980 G.O. BONDS 1990 G.O. BONDS 1986 REVENUE BONDS NEW PLANT CONSTRUCTION TOTAL 218 CAPITAL OUTLAY: VIDEO EQUIPMENT 2 DUMP TRUCKS 2,650 HIGH PRESSURE WASHER 100000 1,800 TOTAL 104;450 :J J. , j �I1il 71 1,100 120,000 3,598,150 _ 500_000 4,219,250 Al POLL CON RENEW & IMPR RES FINANCfAL PLAN SUMMARY FY88 FY89 FY90 FY91 FY92 ACTUAL ESTIMATE BUDGET PROJECTION. PROJECTION- 726,221 2,000,000 2,000,000 2,000,000 2,000,000 726,221 2,000,000 2,000,000 2,000,000 2-,000;000 1,273,779 0 _ 0 0 - 0 t. 1,273,779 0 0 0 0 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 i I• 219 POLL CONTROL BOND & INT RES FINANCIAL PLAN SUMMARY " FYSS FY69 FY90 ACTUAL ESTIMATE BUDGET FY91 PROJECTION FY92 PROJECTION: 3,672,550 3,672,550 3,672,550 3,672,550 3,672,550 3.672.550 3.672.550 _ 3.672.550 3.672.550, ; 3.672.550 3,672,550 3,672,550 3,672,550 3,672,550 3,672,550 SEWER BONDS SINKING -1986 ISSUE tf ACTUAL ESTIMATE BUDGET I PROJECTION- JBEGINNING BALANCE 2,161,275 TOTAL BALANCE 2,187,825 'BOND:ORDINANCE 1.511,275 TRANSFERS 2.111,575 TOTAL RECEIPTS 3,022,550 CAPITAL OUTLAY. 3,598,150 .. TOTAL EXPENDITURES - ENDIN G.'BALANCE 3.672,700 3:598.150 3,650.650., - 3,645,550:,'.5.. -3,022,550 -3,022,700 J' -3,574,400 J , -3.022.700 .._-3,647.850 -3.574,400 ------ I,I -3,6M100 1,511,275 2,161,275 2,111,575 2,187,825 SEWER BONDS SINKING -1986 ISSUE FINANCIAL PLAN SUMMARY ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION- 1,511,275 1,511,275 2,161,275 2,111,575 2,187,825 1._511.275 1.511,275 2.161.275 2.111,575 2.187.825 i 3,022,550 3,6721700 3,598,150 3,650,650 3,6451550- 3,022,550 3.672,700 3:598.150 3,650.650., - 3,645,550:,'.5.. -3,022,550 -3,022,700 -3,647,850 -3,574,400 -3,623,100 --3,022.550 -3.022.700 .._-3,647.850 -3.574,400 ------ I,I -3,6M100 1,511,275 2,161,275 2,111,575 2,187,825 2,210,275 +II i l! i 'i 221 I t WATER OPERATIONS FINANCIAL PLAN SUMMARY FY88 FY89 FY90 ACTUAL ESTIMATE BUDGET 351,769 608,001 529,705 351,769 608,001 529,705 2,362,227 2,498,000 2,474,500 54,551 50,000 40,000 28,427 30,000" 30,000 2,445,205 2,578,000 2,544,500 -652,405 -696,761 -748,522 -259,508 -260,200 -295,650 -774,000 :. -855,434 -871,875 -155,061 -221,000 -294,200 -347,999 -590,986. -458,904 0 -31,915 0 -2,188,973 -2,656,296 �-2,669,151 608,001 529,705 405,054 222 n. PROJECTION PROJECTION 405,054 308,496 - 405,054 308:496 2,522,400 2,547,000 301.000 30;000 2,592,400 2,617,000 -792,316 " -835,140 �. -307,501 -325,964 -912,000" -966,739 -184,200 -144,200 -492:9411< -583,5701 -2,688,958, -2,855,614 308,496 69,882 Jj , ...i WATER ^ s PROGRAM DIVISION STATEMENT PURPOSE: The Water Division is part of the Public Works Department. It operates a 13.5 million gallon per treatmentplant and four booster day water pumping stations and storage tanks, maintains and repairs the water distribution system, reads, installs and repairs water meters and remote readers, in:subdivisions on a cost reimbursement basis. and constructs water mains OBJECTIVES: . 1.: Delivery of potable water of approved quality, at established pressures, flow that customers desire. and in quantities and rates of 71 2.: Flush "and repair all City -owned hydrants to remove sedimentation from the system. ' 1 3., Install.250 new meters with Outside Remote Readers. 4. Keep meter reading on present bi-monthly schedule. 5. Ensure, random water,samples pass chemical tests. 6.' Test 500 existing meters for accuracy and replace if necessary. 7. Conduct special tests for synthetic organic chemicals (SOCs). 8. Replace 3,000 feet of old water pipe. •PERFORMANCE MEASUREMENTS: Est. P. FY84 FY85 FY86 FY87 FY86 FY89 FY90 ,- Water pumped (million gal.) 2,342 2,372 2,305 2,285 2,417 2,450 "2,425 No.,of hydrants 1,464 1,502 1,536 No. of hydrants,flushed 1,694 1,730 1,760 1,551 1,788 1,570 1,795 1,595 1,620 No: meters '.' 13,605 13,761 13,890 14,062 14,255 1,810.' 14,500 1,825 j! 14,750 Bacterial samples 692 859 857 852 787 800 825 Main breaks . 66 65 66 New water main (feet) 19,995 16,715 4,175 61 7,370 69 6,050 100* 10,000 75 6,000 Water main replaced (feet) - - 415 1,385 Service work orders 2,035 3,710 2,500 -.4,000 1,713 2,803 2,051 2,382 2,930 3,300 3,500 *Summer of '1988 resulted in considerably more main breaks and water service leaks which were credited to the drought., M 223 I Q WATER OPERATIONS RECEIPTS AND EXPENDITURES SUMMARY AA^ I' EXPENDITURES: FY88 ACTUAL FY89 ESTIMATE -- FY90 BUDGET -- DEPT FINAL REQUEST BUDGET FY91 PROJECTION FY92 PROJECTION PERSONAL SERVICES COMMODITIES SERVICES 652,405 259,508 696,761 260,200 748,522 748,522 295,650 295,650 792,316 307,501 835,140 325,964 AND CHARGES CAPITAL OUTLAY 774,000 155,061 855,434 221,000 847,983 871,875 359,200 294,200 912000 , 184,200 966,739 144,200 TRANSFERS OUT CONTINGENCY 347,999 590,986 323,800 458,904 492,941 583,571 0 -- 31,915 --------- 44,290 0 --------- 0 0 TOTAL 2,188,973 2,656,296 --------- 2,619,445 -2,669,151 --------- 2,688,958 ------- - 2;855,614 I _ . . FY90 r RECEIPTS: FY88 ACTUAL FY89 ESTIMATE FINAL BUDGET FY91 PROJECTION FY92 PROJECTION ` WATER'SALES' INTEREST INCOME 2,362,227` 54,551 2,498,000 50,000 2,474,500 40,000 2,522,400' 40,000' 2,547000 . MISCELLANEOUS 28,427 30,000 30,000 30,000 40,000 30,000 - -� TOTAL 2,445_205 2_578,000 2,544,500 5 2,592=,400 2,617,000 292_4__ 224 t,,f I ' I I- WATER METF M.W..I W) M W.II F ASST. T P. M W.III -P, .O. - ii M M W.III - SR TPO - 3R BUDGETEDEFORIFY90 PERSONAL SERVICES: CAPITAL OUTLAY: WATER ERR OFFICE --- FTE -- U1S ASST ;SUPERINTENDANT 1 WATERSUPERINTENDENT FY89 TEMPORARIES $ ,;.OVERTIME BENEFITS 2.00 2.00 TOTAL LAND EASEMENT PURCHASES DIVERT STORM WATER FROM 1.00 1.00' 22,118 INTAKE INSTALLLNEW WATER MAINS I� 2.00 1.00 1� 46,977 23,923 REPLACE GALVANIZED MAINS 150,000 r 24,000 4.00 4.00 98,422 WORK ON CONNECTIONSTO MAINS OVERSIZED MAINS 75,000 3.00 1.00 3.00 1.00 76,271 29,883 MAIN REINFORCEMENT WATER METERS --- FTE -- �- i. FY89 FY90 $ 2.00 2.00 2.00 2.00 38,194 39,783 LAND EASEMENT PURCHASES DIVERT STORM WATER FROM 1.00 1.00' 22,118 INTAKE INSTALLLNEW WATER MAINS ` 10,000 15,000 2.00 1.00 2.00 1.00 46,977 23,923 REPLACE GALVANIZED MAINS 150,000 r 24,000 4.00 4.00 98,422 WORK ON CONNECTIONSTO MAINS OVERSIZED MAINS 75,000 3.00 1.00 3.00 1.00 76,271 29,883 MAIN REINFORCEMENT WATER METERS 25,000 25,000 1 1.00 i 1.00 1.00 1.00 31,970 311970 __ 30,000 1.00 1.00 -34,885 TOTAL - 294,200 1.00 1.00 42,082 19,900 -25,740 __ _ _ _ 142,168 22.00 22.00 748,522 I i TRANSFER TO• , IMPROVEMENT�RESERVE 1986 G.O. BONDS STUDYGOF DISTRIBUTION SYSTEM REPLACE METER READING EQUIP. TOTAL 225 j 101,046 136,000 111,139 53,719 25,000 _- 32,000 458,904 226 WATER DEPR EXT & IMPR RES FINANCIAL PLAN SUMMARY �. FY88 ACTUAL FY89 ESTIMATE FY90 BUDGET FY 91 PROJECTION FY92 PROJECTION BEGINNING BALANCE 30,000 172,000 3,000 29,000 165,000 _ .,:TOTAL BALANCE _ 30.000 172.000 3.000 29.000 165.000 BOND ORDINANCE TRANSFERS 15,000 0 0 0 TRANSFER FROM OPERATIONS 127,000 136,000 136,000 136,000 , 0 136 000 TOTAL RECEIPTS 142.000136.000 136.000 _ 136.000. 136.000 TRA2JSFERS t 0 -305,000 -110,000 0 -150,000 ( TOTAL EXPENDITURES 0 -305.000 -110.0000 -150.000 ENDING BALANCE 172,000 3,000 29,000 165,000 151,000 � 226 1 i _ r i r FY88 ACTUAL FY89 ESTIMATE � I J PROJECTION PROJECTION. l 69,941 BEGINNING BALANCE I t 152,481 TOTAL BALANCE t i 97.995 REFUSE COLLECTION FEES j 605,748 4,286 INTEREST 742,331 4,286 767,190 n 4 ININRE MTCHAGEBACKS 7,865 8,512 9,023 286 9;564 286 10,138 TOTAL RECEIPTS 714.695 755.640 PERSONAL SERVICES j -275,166 COMMODITIES �! -338,762 SERVICES AND CHARGES -324,212 ' TOTAL EXPENDITURES -422,152 -454;675 ENDING BALANCE -686.641 -718.423 -763.771 -814.926 69,941 97,995 135,212 152,481 385,629! i' REFUSE COLLECTION OPERATIONS FINANCIAL PLAN SUMMARY FY88 ACTUAL FY89 ESTIMATE FY90 BUDGET PROJECTION PROJECTION. 53,934 69,941 97,995 135,212 152,481 53.934 69.941 97.995 135.212 152.481 V 605,748 4,286 701,723 4,460 742,331 4,286 767,190 n 4 1,033,650 s 7,865 8,512 9,023 286 9;564 286 10,138 _ 617.999 714.695 755.640 781.040 1.048.074. -275,166 -302,297 -319,922 -338,762 -357,223 -324,212 -381,918 -395,754 -422,152 -454;675 -601-.892 -686.641 -718.423 -763.771 -814.926 69,941 97,995 135,212 152,481 385,629! i' 227 REFUSE COLLECTION PROGRAM DIVISION REPORT PURPOSE: The Refuse Division collects solid waste from dwellings of one including pickup of bulky waste and elderly handicap to four units on a once per week basis, " and carry -out service. OBJECTIVES: 1. Maintain accurate cost data to ensure we can provide comparable cost. a service superior to private collection at 2. Continue to provide efficient carry -out service for all 3. Continue to the handicapped and elderly.who,document need. . provide white goods -bulk waste service at no additional cost to the public PERFORMANCE MEASUREMENTS: FYB5 FY86 FY87 FY88 Prof FY89 ' Proj. FY90. -PI' No. of regular Refuse stops per week 11,279 11,390 11,514 11,587 " 11,700 11,800 No. of.handicap stops per week 51 56 62 63 66 70 No. of -white goods -bulky item stops annually1,329 1,317 1,674 1,623 1,674 1,674 Cost per stop of regular refuse collection service .96 1.00, 96 99 1.14 Cost per stop of private collection*;1.25 1.35 1.40 2.00 2.40 2.80 j1' Cost per stop of white goods & bulky items truck 1.19 1.43 1.43 1.48 1.70 1.70 *Based on;a survey of private haulers operating in the Iowa City area. - ,1 I �;r i r 228 fir' :.,,j d 229 REFUSE COLLECTION OPERATIONS RECEIPTS AND EXPENDITURES SUMMARY BUD EXPENDITURES: FY88 ACTUAL FY89 ESTIMATE DEPTO FINAL REQUEST BUDGET FY91 PROJECTION FY92 PROJECTION JPERSONAL SERVICES 275,166 302,297 319,922 319,922 338,762 ' 357,223 COMMODITIES SERVICES AND CHARGES 2,514 324,212 2,426 381,918 2,747 2,747 359;517 395,754 2,857 422,150 3,028 454,670 --------0 --------0 44444-420 14;420 CONTINGENCY ! f i TOTAL 601,892 686,641 --------0 696,606 718,423 ---4444-- 763,771 -----'--- 814,926 - FY88 FY89 FINAL FY91 PY92 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION REFUSE COLLECTION FEES 605,748 701,723 742,331 767,190 1,033,650 INTEREST INCOME 4,286 41460 4,286 4,286 4,286 CBD MAINT CHARGEBACES 2---7_865 8f512 9,023 91564 - 10,138 jj' TOTAL 617,899 714,695 755,640 781,040 1,048,074 J J d 229 REFUSE COLLECTION OPERATIONS . _. BUDGETED FOR FY90 J PERSONAL SERVICES: TRANSFER TO: 0 FY89TEFY90 $ M.W.I - REFUSE M.W.II - REFUSE 6.00 6.00 124,847 NONE * ASST'SUPT - SOLID WASTE 4.00 .50 4.00 .50 93,983 14,588 b STREET SANITATION SUPT .25 .25 10,467 TEMPO IES .OVERTIME 8,299 BENEFITS 3,426 64,312 TOTAL 10.75 10.75 --319,922 TRANSFER TO: 0 LANDFILL OPERATIONS FINANCIAL PLAN SUMMARY I -;INTEREST INCOME MISCELLANEOUS REVENUES FY88 FY89 FY90 FY91FY92 28 719 TOTAL EXPENDITURES ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION 'TOTAL RECEIPTS - 842.543_ 960.582 1.048.977 1.130.577. 1.395.777 - BEGINNING BALANCE 294,695 500,979 282,460 174,987 59,669 i TOTAL BALANCE 294.695 _ 500,979 282.460 174,987 59.669 - `S LICENSES & PERMITS; 258 200 258 . .. 258; 258 LANDFILL: FEES c 810j080 943 500 1 020 000 1 101'600 1 366 800 -;INTEREST INCOME MISCELLANEOUS REVENUES 28,719 16,882 28,719 x.28,719 28 719 TOTAL EXPENDITURES 31486 0 0 0' 0 { 'TOTAL RECEIPTS - 842.543_ 960.582 1.048.977 1.130.577. 1.395.777 - PERSONAL SERVICES -195,194 -223,547 -238,677 -252,663 -266,346 COMMODITIES - SERVICES AND:CNARGES. -9,744 -260,461 -20,466 -502,575 -15,304 -552,469 -20,902 -622,330 -_ -16,617 -697,289 `S CAPITAL'OUTLAY " TRANSFERS -2,850 -280,106 0 =200,000 0 .CONTINGENCY' -168,010 0 -150,000 = 2,407 -350,000 0 -150,000 'r' 0 -310,000 0 TOTAL EXPENDITURES -636,259 -1.179.101 -1,156.450 -1,245.895 ` -1,290,252 ENDING BALANCE 500,979 282,460 174,987 59,669 165,194 �l I 1. LANDFILL ^ PROGRAM DIVISION STATEMENT — PURPOSE: "! The Landfill is responsible for the disposal of all solid waste in Johnson County an all surrounding 1 communities. It will operate as a self-sustaining utility while meeting all state requirements. OBJECTIVES: — 1:.. Ensure revenues equal or slightly exceed expenses. -Operate: landfill in compliance with state landfill regulations: ' PERFORMANCE:.MEASUREMENTS: Proj. Proj) ii FY86 FY87 FY88 FY89. FY90,, 1..` 'Tons of. refuse_ 87,606 96,446 106,235 116,000,- 125,000 ' 2 ': Revenue - ._ 683,594. "820,235 842,543 928,000 1,006,250 .. •3:t Expenditures- $ 432;169 420,289 586,106 621,272 658,548 • !4.", Cost of excavation - $ 200,000 0 0 230,000 O 5 " Leachate treatment cost - b 185,7273 35,957 25,454 26,217 27,004 6 Leachate.control 0 226,678 0 0 "0' (Capital cost) 7. State Dept. of Natural 0 24,112 24,699 174,000 218,000 { Resources solid waste fee �I B. Total cost [ 817,896 707,036 636,259 1,051,489 903,552 ';ply 3Leachate treatment and leachate control (major groundwork and construction) combined. RECEIPTS ANDLEXPENDITURES SUMMARY EXPENDITURES: I -- FY90 BUDGET -- REQUEST BUDGET PROJECTION PERSONAL SERVICES 195,194 9,744 COMMODITIES I SERVICES AND CHARGES 266,346 16,617 260,461 2,650 i' 2CTRANSFERSUOUTY 622,330 200 000 CONTINGENCY 168,010 TOTAL 150;000 350000 , 150;000 J -0 2,407 11,000 0 _ I RECEIPTS: ' LICENSES & PERMITS _-969_243 1_156,450 LANDFILL FEES 1,290,252 INTEREST INCOME MISCELLANEOUS TOTAL ACTUAL ESTIMATE J FY91 PROJECTION.PROJECTION FY92 810,080 28,719 943,b00 16,882 1,020,000 1,101,600 1,966,800 31486 RECEIPTS ANDLEXPENDITURES SUMMARY FY88 ACTUAL ESTIMATE -- FY90 BUDGET -- REQUEST BUDGET PROJECTION 1 PROJECTION 195,194 9,744 223,547 20,466' 238,677 238,677 21,245 15,304 .252,663 20,902 266,346 16,617 260,461 2,650 502,575 280,106 _ 344,321 552,469 204 000 0 622,330 200 000 697,289 - 0- 168,010 150,000 150;000 350000 , 150;000 310,000 I -0 2,407 11,000 0 -.. 0 0 636,259 1,179_101 _-969_243 1_156,450 1,245,895 1,290,252 ACTUAL ESTIMATE FY90 FINAL BUDGET FY91 PROJECTION.PROJECTION FY92 810,080 28,719 943,b00 16,882 1,020,000 1,101,600 1,966,800 31486 0 28,719 28,719 28,719 _ 0 0 0 842,543 1,048,977 11130,577 --------- 1,395,777 --960,582 777-1 c. 233 l i LANDFILL OPERATIONS " BUDGETED FOR FY90 PERSONAL SERVICES: -- FTE --- FY89 FY90 $ M.W.II LANDFILL M.W,III LANDFILL 2.00 2.00 41,626 NONE - SR. M. W.`- LANDFILL 3.00 1.00 3.00 1.00 74151 , 30,122 CIVIL ENGINEER *'ASST, SUPT - SOLID WASTE .50 .50 14,548 H STREET SANITATION NITATION SUPT TEMPORARIES 25 . 25 10,467 OVERTIME 3,931 2,624 BENEFITS 46,626 TOTAL 7.25 7.25 238,677 0 CAPITAL OUTLAY: TOTAL LANDFILL REPLACEMENT RESERVE FINANCIAL PLAN SUMMARY FY88 FY89 FY90 FY91 FY92 ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION BEGINNING BALANCE 286,698 .412,097 .452,890 498,481 760,283 -! !F TOTAL BALANCE 286,698 412,097 452,890 -498,481 760,283 C r , . a INTEREST INCOME 22,047 18,169 22,047 22,047 22,047 iy INTERFUND LOAN' "'' 0 67,148 88,505 89,755 90,630 TRANSFER FROM OPERATIONS 150,000 150,000 150,000 150,000 310,000 TOTAL RECEIPTS 172,047 235,317, 260,552 -261,802 422,677 TRANSFERS -46,648 -194,524 -214,961 0 0 + TOTAL EXPENDITURES -46,648 -194,524 -214,961 0 0 ENDING BALANCE 412,097 452,890 498,481 760,283 1,182,960 p, (�j J r Ism V 235 236 0 - SOLID WASTE SURCHARGE RESERVE •, FINANCIAL PLAN SUMMARY - - FY88 FY89 FY90 FY91 FY92 '- ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION -BEGINNING BALANCE 0 0 26,000 14,000' 59,000 t -TOTAL BALANCE 0 0 26.000 14,000, 59.000 RESTRICTED' STATE SURCHARGE 0- 51,000 68,000 85,000-.102,000 TOTAL RECEIPTS 0 51.000' 68:000 85.000 102 000 � f ':SERVICES AND CHARGES 0 -25,000 -80,000 -40,000 0 TOTAL EXPENDITURES.'' 0 -25.000 ' =80.000 -40.000 0" ENDING BALANCE 0 26,000 14,000 59,000: 161,000 Ul Fri I 236 AIRPORT OPERATIONS FINANCIAL PLAN SUMMARY FY88 FY89 . ACTUAL ESTIMATE FY90 BUDGET FY91 PROJECTION- FY92 .PROJECTION k I BEGINNING BALANCE -17 51,745 25,701 1,534 823 3 TOTAL BALANCE i; -17 51.745 25.701 1.534 823, j " INTEREST INCOME HANGAR RENTAL 'FARM-RECEIPTS 1 548 73,998 660 71,508 1,000 73,308 500 73;308 0 73,308 PROPERTY TAX -TRANSFER 15,500 103,113 15,000 83;819 15,000 40,924 15,000'• 76,819 °15,000',,- i' MISCELLANEOUS REVENUES 3,056 4,125 4,125 4,125, 79506 4,,125 €p€ A TOTAL RECEIPTS -197,215 175.112 134,357 169.752- 171.939' � I f!{ " 'PERSONAL SERVICES COMMODITIES -41,724 -6,729 -46,717 -28,256 -39820 -13;385 -42,160 -44,452 SERVICES AND CHARGES' -64,000 -89,880 ' -72,319 -13,983. -75,520 -14,858 -80,422' CAPITAL OUTLAY TRANSFERS CONTINGENCY -33,000 0 -33,000 -3,300 0 -33,000 -5,800: -33,000' 0 -33,000 0 0 0 TOTAL EXPENDITURES -145,453 -201,156 -158,524 -170,463 -172,732 ENDING BALANCE 51,745 25,701 I, 534 823 30'%" � i' I I t V i. 237 AIRPORT COMMISSION 238 PROGRAM DIVISION STATEMENT PURPOSE: i 'The Iowa City Municipal Airport Commission formulates Airport policy and provides general direction to the Airport Manager to carry out commission policies. The Airport serves the citizens, industries and institu- tions'of Iowa City and surrounding areas. The facility is maintained and improved as required to keep it a safe and viable part of the state and national system of airports for general aviation. �. OBJECTIVES: 1.,. Proceed with development of_runway 06/24 to primary runway status. 2.Remove natural obstructions in runway clear zones. 3. Repair runway surfaces as needed. 4- Upgrade airport lighting and approaches through state matching funds if grant is approved. 5:- - Continue update of Airport Master Plan. 6. " Monitor demand for additional hangars. 7.— Add additional aircraft parking in terminal area if grants are available. 8. Install.: taxiway lighting through IDOT grants if approved. 9. :-• Develop plans to generate additional revenue for airport operations. The specific objectives listed above are what the Commission feels are most important at this time: 'The objectives may be modified by data and recommendations that may result from the annual update of the Master Plan Study, and public input thereto. II f ,I 1 ed i 238 J EXPENDITURES: 4 DEPTOY90 BUDFINAL REQUEST BUDGET I•� PERSONAL SERVICES !! -COMMODITIES 39,820 39,820 13,366 13,385 SERVICES AND CHARGES 44,452 14,858 CAPITAL OUTLAY j - TRANSFERS OUT 75800 CONTINGENCY 33,000 -____ 0 ___ TOTAL 33,000 33,000 _ 3__400 0 33,000 I --145,45= -_201_156--163,424 158,524 170,463 RECEIPTS: INTEREST INCOME HANGAR: RENTAL ACTUAL FARM RECEIPTS �. PROJECTION PROPERTY TAX TRANSFER 1,548 73,998 151500 660 71,508 15,000 MISCELLANEOUS 500 73,308 TOTAL RECEIPTSIANDREXPENDITTURES SUMMARY FY88FY89 ACTUAL ESTIMATE DEPTOY90 BUDFINAL REQUEST BUDGET FY91 PROJECTION FY92 PROJECTION 41,724 6,729 46,717 28,256 39,820 39,820 13,366 13,385 42,160 13,983 44,452 14,858 64,000 89,8830 70,438 72,3190 75800 80,422 33,000 -____ 0 ___ 33,000 3 300 _ _ 33,000 33,000 _ 3__400 0 33,000 33,000 O --145,45= -_201_156--163,424 158,524 170,463 172,732 J, ACTUAL ESTIMATE FY90 FINAL BUDGET PROJECTION . .I PROJECTION 1,548 73,998 151500 660 71,508 15,000 1 000 73,308 500 73,308 p 73;308 103,113 83,819 15,000 40;924 76;819 79 506 _---3,056 -_-_4,125 --_-q, 125 4,125 4,125 197,215 175,112 134,357 _--- 171,939 li _________ --169752 TRANSFER TO: CAPITAL OUTLAY: TOTAL 10,000 23,000 33,000 AIRPORT FIANLPLANSNMRSNEIAPSUMMARY FY88 FY89 FY90 FY91 FY92 ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION.: �I .BEGINNING,BALANCE J TOTAL BALANCE INTEREST INCOME " TOTAL RECEIPTS TRANSFERS 109,688 31,340 121,202 TOTAL EXPENDITURES i 109,688 ENDING BALANCE .8,802 9,623, t� 2,200-_,:1;100.- j 8.80291623 J 8,802 2,200 J -31,325 AIRPORT FIANLPLANSNMRSNEIAPSUMMARY FY88 FY89 FY90 FY91 FY92 ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION.: 121,202 130,004 108,302 109,688 31,340 121,202 130,004 108,302 109,688 31,340 .8,802 9,623, 8,802 2,200-_,:1;100.- j 8.80291623 8,802 2,200 0 -31,325 -7,416 -80,548 x29075 0 -31,325 -7:416 -80,548 -29.375 130,004 108,302 109,688. .31,340 3,065 I 241 I - j TRANSIT OPERATIONS i FINANCIAL PLAN SUMMARY i ... FY88 ACTUAL FY89 ESTIMATE FY90 BUDGET FY91 PROJECTION FY92 PROJECTION " - BEGINNING.BA LANCE 273,000 178,488 96,811 54,475 1 28,546 j TOTAL BALANCE 273.000 178,488 96,811 54,475 28,546 CHARGES FOR SERVICES LOCAL GOVERNMENTAL AGENCIES 639,819 22,768 608,000 23,676 589,800 28,274 572,100 5541900 31,172 STATE GRANTS FEDERAL GRANTS 100,009 196,505 77,524 191,376 134,940 175,839 -29,688 134,940 175,839 134,940 175,839 INTEREST, INCOME ;.,.-INTEREST PROPERTY TAX TRANSFER 19,009 320,000 10,000 403,087 7,500 470,075 7;500 612,666 . 7,500 753;814_..! TRANSIT LEVY MISCELLANEOUS REVENUES 528,487 7,762 611,413 1,100 619,399 1,100 637,981 1,100 646,913 1,100 TOTAL RECEIPTS 1,834,359 1,926,176 2,026.927 2,171,814 2,306 178' PERSONAL SERVICES COMMODITIES -945,565 -1,041,196 -1;084;941 -1,148,367 -1,210,375 SERVICES AND CHARGES CAPITAL OUTLAY -7,967 -810,751 -17,639 -825,522 -17,105 -922,217 -17,790 -981,586 -18,859. -1,050,490 TRANSFERS CONTINGENCY -8,918 -155,670 0 -6,196 -81,000 -36,300 0 -45,000 0 0 -50,000 0 -55,000 0 r 1, TOTAL EXPENDITURES -1.928,871 -2,007,853 -2.069,263 -2,197,743 -2,334,724 ENDING BALANCE 178,488 96,611 54,475 28,546 0 ' i � M f i iI i rl 242 SFr M j' PUBLIC TRANSIT A _ r7 PROGRAM DIVISION STATEMENT I PURPOSE: Iowa City, Transit provides bus service Monday through Saturday serving 80% of Iowa City residences within three blocks of a bus route. The Transit Department contracts with Johnson County SEATS and a private taxi firm for specialized transportation of elderly and handicapped Iowa City residents. OBJECTIVES:' 1."- Achieve it least a modest increase in ridership over.the FY89 level. is 2. `Improve the revenue/expense ratio over the FY89.level. 3. with Equipment Division to maintain bus maintenance costs at or below the FY89 level. , ,Work J NEW OBJECTIVES: 1 1 Identify the most efficient means of providing transit service to newly developed areas which are currently without bus service. of Iowa City i 2. An cooperation with the JCCOG Transportation Division, examine the provision of specialized elderly and handicapped service to Iowa City residents in order to maintain the most efficient organizational arrangement. l i PERFORMANCE MEASUREMENTS: Proj. Proj. -j - FY85 FY86 FY87 FY88* FY89 FY90 1 1t;No.'of passenger boards (millions) 2.22 2.020 1.78 1.49 1.51 1.55 2: 'No' oevening passengers (thousands) 142.0 126.8 112.2 70.7 f 71.0 72.0 3. No. of Saturday passengers (thousands) 204.7 173.7 125.5 98.3 99.0 100.0 4. No. of revenue miles (thousands) 760.0 789.6 697.8 554.0 554.0 555.0 5 Passengers per revenue mile 2.90 2.71 2.56 2.69 2.70 2.72 6.-,:Revenue/expense ratio 0.42, 0.35 0.38 .0.34 0.36 0.38 i *On June 29,;1987, Iowa City Transit' reduced its service to hourly during the mid-day, combined night routes, and eliminated Saturday night service. The cost of monthly passes also increased by two dollars during May, 1987. i 0 243 I RECEIPTS AND EXPEND TURES SUMMARY ACTUAL ESTIMATE ICES 945,565 1,041,196 7HARGES 810,751 825;522. TRANSFER OUTLAY ----8,918 ----6,196 TRANSFERS OUT 155,670 81,000 CONTINGENCY : 0 ' 36,300 TOTAL 1,928,871 2,007,853 -- FY90 BUDGET -- RECEIPTS: ACCTUAL ESTIMATE CHARGES FOR SERVICES LOCAL GOVERNMENTAL AGENCI 639,819 22,768 608,000 23,676 STATE GRANTS FEDERAL GRANTS196,505 100,009 77,524 191,376 INTEREST INCOME (. PROPERTY TAX TRANSFER 19,009 320,000 10,000 403,087 TRANSIT LEVY MISCELLANEOUS 528,487 -_-_7,762 611,413 TOTAL 1,834,359 --__1_100 1,926,176 I -2,197,743 244 -- FY90 BUDGET -- REQUEST BUDGET PROTECTION PROJECTION 1,090,306 1,084,941 18,285 17,105 1,148,367 17,790 1,210,375 18,859 913,306 922,210 0 981,5860' 1,050,490 37_389 45,000 50,000 0' 55,000 0 2=134_286 2_069,263 -2,197,743 'i 2,334,724 I � I �M FY90 - BUDGET PROJECTION PROJECTION 589,800 28,274 572,100 29,688 554,900 31,172 134,940 _ 175,839 134,940 175,839 134,940 175,839 7,500 470;075 612;666 753;814 619,399 1,100 637 981 1:100', 646 913 1100 2_026,927 2,171,814 2,306,178 U TRANSIT OPERATIONS BUDGETED FOR FY90 _ --- FTE --- FY89 FY90 $ J CAPITAL OUTLAY: i MASS TRANSIT OPERATOR 17.00 17.00 366,768 NONE M.W.II --TRANSIT 1.00 1.00 22,118 -- 0 M.W.III-TRANSIT 1.00 1.00 23,923 TOTAL `�� A.M...OPERATIONS SUPR. 1.00 1.00 29,339 -- __ P.M. OPERATIONS SUPR. 2.00 2.00 50,740 TRANSIT MANAGER 1.00 .1.00 42,992 M.W.I-TRANSIT- (PT) 2.25 2.25 42,458 M.W.I-TRANSIT.:_ PT 50 :50 8,672 ACCOUNT. CLERK - TRANSIT PT .75 .75 16,181 MASS.TRANSIT OPERATOR PT 12.00 12.00. 242,779 . TEMPORARIES. 12,000 - i 360 f BENEFITS ----- --17 209_611 ----- - .,i. .,.. TOTAL ... 38.50 38.50 1,084,94T .' TRANSFER TO: BUS REPLACEMENT 45,000 I TOTAL 45,000 J 245 m' TRANSIT REPLACEMENT RES FINANCIAL PLAN SUMMARY 17 FY88 ACTUAL FY89 ESTIMATE FY90 BUDGET FY91 PROJECTION FY92 PROJECTION 98,159 243,866 300,043 250,785 232,614. 98.159 243.866 _ 300.043 250.785 232 614 0' 0 143,750 0.: 0 " 0 0 780,800 0 0 6,500' 0 0 0'• 0 0 7,877 3,983 0 0 155,670 1,676: 78,000 0, 45,000 50,000 55,000 -i, 0 0'; 0. 163:846,_ 85.877 973.533 50.000' 55.000 1 -23, 750 O. 0 p 5,611 -29,700 -1,022,791 -68,171 =681171 -18.139 -29.700 -1,022.791 -68.171 -68.171 243,866 300,043 250,785 232,614 219,443 246 i` { BROADBAND TELECOMMUNICATIONS FINANCIAL PLAN SUMMARY TOTAL RECEIPTS - 95,623 250,078 FY88 FY89 FY90 FY91 FY92 —39,706' —2,027 -50,720 -4,284 ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION —16,579 i� BEGINNING BALANCE —5,120 14,713 54,037 .150,855 255,934 —7.500 —845 —9nn' -9Fn r - ..' TOTAL BALANCE —5,120 14,713 54,037 150,855 255,934 I a ii CHARGES FOR'SERVICES 375 0 375 375 375 I PRINTED MATERIALS 78 0 0. 0 CABLE TV .REVENUE ' 95,2477 250,000 210,000 220,000 230,000,__ TOTAL RECEIPTS - 95,623 250,078 '210,375 220,375 230,375 I :PERSONAL SERVICES COMMODITIES:. —39,706' —2,027 -50,720 -4,284 -54;532 —4,107 —57,626` —60,621 SERVICES AND CHARGES' —16,579 —28,489 —25,242 —4,27 1. -25,943: —4,528 —27,624 CAPITAL OUTLAY 0 —7.500 —845 —9nn' -9Fn BROADBAND TELECOMMUNICATIONS 0 PROGRAM DIVISION REPORT I� PURPOSE: The Broadband Telecommunications Specialist (BTS) facilitates and oversees the continued operation of the .Broadband Telecommunications Network (BTN) for the City in cooperation with the Broadband Telecommunications 'Commission (BTC) so as to maximize the benefits of cable television to the City of Iowa City. The position monitors and oversees the cable company and the BTN and facilitates and coordinates BTN uses, especially access channel programming services, government channel 29 programming and institutional and interactive applications of cable. OBJECTIVES: .,i 1.< Continued investigation and/or resolution of citizen complaints within 30 days. 2. Monitor BTN progress and development, including interconnections. 3. Assure pertinent BTN information is available for public inspection upon reasonable request. 4. Advised assist, facilitate and promote the funding, operation and usage of access channels: 5. Identify, contact, train and/or assure training of potential access channel users; produce, supervise and/or assist in the production of access channel programming, especially for Government Access Channel 29. 6. Continue staffing support for the Broadband Telecommunications Commission. 7.Facilitate development of the NPO (Non -Profit Organization) for the administration and operation of the access center and local access Channel 26. NEW DIVISION OBJECTIVES: 1. Identify research/consultant needs of city prior to re -franchising, audits, subscriber surveys, state of the art cable systems. PERFORMANCE MEASUREMENTS: Access Channel Program Hours A. Library:ch. 20 B. ` Public Access Ch. 26 Cr 'Educational Ch. 27 D.•'. Government Ch. 29 (Variety and qual i ty, upgraded with govt. programs tape exchange with other agencies) *672 hours equals 24 hours per day. R such as technical and financial FY83 FY84 FY85 FY86 FY87 FY88 320 672* 672* 672* 672* 336 200 100 150 200 250 .160 40 200 225 250 275 300 400 672* 672* 672* 672* 672* 248 Proj. FY89 FY89 336 336 336 336 336 336 672* 672* J i i i - EXPENDITURES: PERSONAL SERVICES COMMODITIES _ SERVICES AND CHARGES CAPITAL OUTLAY ! I TRANSFERS, OUT TOTAL C I�1� BROADBAND TELECOMMUNICATIONS RECEIPTS AND EXPENDITURES SUMMARY 249 . -- FY90 BUDGET -- FY88 FY89 DEPT FINAL FY91 FY92 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION j 39,708 50,720 54,032 54,532 57,626 i 60,621 2,027 16,579 4,284 28,489 4,181 38,585 4,107 25,242 4,271 25,943 4,528 27,624 0 7,500 .20,968 845 900 :950 17,476 119,761 _--67,831 28,831 26,556 27,858 -- 75,790 210,754 185,597 113,557 115,296 121,581 CABLE TV,REVENUE . 95,247 250,000 210,000 249 . J FY90 RECEIPTS: FY88 ACTUAL FY89 ESTIMATE FINAL BUDGET FY91 PROJECTION FY92 PROJECTION CHARGES FOR SERVICES 376 78 375 CABLE TV,REVENUE . 95,247 250,000 210,000 220,000 230,000 47 TOTAL ___ ______ 95,623 _________ 250,078 ------- 210,375 '----'--- 220,375 --------- ' 230,375 J oven=vase ov=====__ _________ 249 . ('. BROADBAND TELECOMMUNICATIONS BUDGETED FOR FY90 TRANSFER TO: '_j A.V. LAB ASSISTANCE 15,291 PUBLIC ACCESS EQUIP. RESERVE 3,540 EQUIP. REPLACEMENT RESERVE 10,000 TOTAL '--28,831 u 250 PERSONAL SERVICES: --- FTE --- FY89 FY90 $ PRODUCTION COORDINATOR - BTC 1.00 1.00 22,918 " BROADBAND TELE: SPECIALIST (PT) .60 .60 21,656 TEMPORARIES 1,500 BENEFITS ----- ----- 8,458 TOTAL 1.60 1.60 54,532 TRANSFER TO: '_j A.V. LAB ASSISTANCE 15,291 PUBLIC ACCESS EQUIP. RESERVE 3,540 EQUIP. REPLACEMENT RESERVE 10,000 TOTAL '--28,831 u 250 + BROADBAND TELECOMMUNICATIONS COMMISSION „7 i -1+'} PROGRAM DIVISION STATEMENT L .-1 4 PURPOSE. The Broadband Telecommunications Commission (BTC) serves as an advisory body to the City Council. The BTC J - reviews, evaluates, researches and makes recommendations on policies, rules, regulations, ordinances, and budgets relating to matters involving cable TV and the grantee. The Commission resolves disputes between all conflicting parties concerning cable TV. The Commission ensures that all rules, records and rates pertaining to cable. TV are '.available for public inspection, and exercises broad responsibility for the development of cable TV policies, especially ensuring maximum utilization of the local access cable TV programming of the I mo public, government and educational access channels. 1 OBJECTIVES::. I. ::Ongoing -review of. regulations, legislation and rules concerning cable TV and grantee and recommend action to City Council. 2 ..;Provide :a:forum-for -resolution of disputes, act as mediator and establish and administer' sanctions as necessary,to ensure compliance with franchise agreement.. c 3 Ensure '';all ::rates, rules, regulations and policies involving cable TV are available for public inspection. 4. Develop ongoing rules, policies and recommendations as necessary to ensure the best cable system and - access channel — usage for the Iowa City community; confer and advise on matters of interconnection with the Iowa City BTN. 5..' Investigate, recommend and/or assist in the development of future cable directions and applications. 6. ` Oversee and facilitate development of NPO for operation and management of cable TV Channel 26. a :� t I i. I. BBT EQUIPMENT REPLACE. RES. FIRANCIAL PLAN SUMMARY FY88 FY89 FY90 FY91 FY92 ACTUAL ESTIMATE. BUDGET PROJECTION .PROJECTION 13,822 10,576 10,576 20,576 31,076. 13.822 10.576 10.576 "" 20:576- -31.076 0 d 10,000 10,500 ;:111,000 { n� 0 0 10.000 10.500 11.000`•` -3,246 -0'" 0 p 0-^; -3,246 p 0 0.. p J; .10,576 .10,576 20,576 31,076 i �f i yl 252 ''�' BEGINNING BALANCE _ TOTAL BALANCE PROPERTY -TAX FY88 ACTUAL INTEREST INCOME FY90- BUDGET BOND SALES . .FF TRANSFER FROM ENTER PRISE.FUND 215,557 308,534 �f TOTAL RECEIPTS a. CAPITAL OUTLAY 308.534 TOTAL EXPENDITURES. 266.036 ENDING BALANCE 2,900,091 25,000 2,600,000 25,000 2,650,000 20,0000'' 2,700,000 FINANCIAL PLAN SUMMARY FY88 ACTUAL FY89 ESTIMATE FY90- BUDGET PROJECTION PROJECTION ' 159,598 215,557 308,534 269,528 266,036 159.598 215.557 308.534 _ 269,528, 266.036 2,780,042 209,952 2,900,091 25,000 2,600,000 25,000 2,650,000 20,0000'' 2,700,000 420 p p 15,000 �;11' i 647,678 729,086. 943,834 926,023> 0 894,787 . 3.638,092 - 3.654,177. 3.568.834 3.596.023 3,582,133 -3,561,200 -3,607,840 -3,599,515 =3,783,790 -3"582.133 -3,561.200 -3.607.840 -3.599.515. —3.783.790 215,557 308,534 269,528 266,036 92,033 } j �i I 253 I ,I i fDATE OF AMOUNT OUTSTANDING ---PRINCIPAL AND INTEREST DUE----- GENERAL OBLIGATION ISSUE ISSUED 1-JUL-89 FY90 FY91 FY92 Street Improvements & May '79 5,500,000 1,500,000 579,500 *Sewer. Construction Street.Improvements & Sep..'80 2,570,000 1,200,000 478,800 *Sewer Construction Multi -Purpose'& Dec. '82 2,700,000 1,500,000 426,600 * Airport Hangars 526,500 452,800 426,400-i i 402,300 378,000 Multi -Purpose &. Nov. '85 4,700,000 3,325,000 *Airport IHangars ' 4-f *Water Construction 719,600 '-,,,*Special Assessment 217,515 209,115' Projects + ;; Multi -Purpose & Aug. '86 6,350,000 5,625,000 ",*Water Construction Multi. -Purpose & Feb., '88 1,260,000 1,260,000 .*Water Computer System 350,000 J IMulti-Purpose & Jul. 189 2,500,000 0 *Sewer Construction 3,599,515 317836790 aMulti.-Purpose Jul. 190 700,000. 0 ' Multi -Purpose Jul. 191 2,000,000 0 Jl 14,410,000 V *The sebond issues, are abated by revenues from other funds. These are preliminary estimates. { 254 E 722,950 736,875 225,615 437,500 0 0 3,607,840 553,000 526,500 452,800 426,400-i i 402,300 378,000 690,650 656,925` ' 4-f 742,000 719,600 217,515 209,115' + ;; 418,750 400,000 122,500 117,250` ' 0 350,000 J j 3,599,515 317836790 Jl EMPLOYEE BENEFITS FUND FINANCIAL PLAN SUMMARY FY88 FY89 FY90 ACTUAL ESTIMATE BUDGET -41,758 119,665 -41,758 776,432 93,658 3,367 2,211 875,668 --41,808 672,437 -714,245 119,665 119,665 700,982 97,403 . 5,8020 PROJECTION PROJECTION 120,639 34,219 36,300 120,639 l '36,300 : { 1,302,139 1,549,294. 2,261,964 96,927 101,773 106,862 f 3,367 . ;J 3,367 j _ 0 0 0 n •; ' BEGINNING BALANCE �1 TOTAL BALANCE PROPERTY TAX a UNIVERSITY FIRE CONTRACT" <INTEREST INCOME MISCELLANEOUS REVENUES EMPLOYEE BENEFITS FUND FINANCIAL PLAN SUMMARY FY88 FY89 FY90 ACTUAL ESTIMATE BUDGET -41,758 119,665 -41,758 776,432 93,658 3,367 2,211 875,668 --41,808 672,437 -714,245 119,665 119,665 700,982 97,403 . 5,8020 PROJECTION PROJECTION 120,639 34,219 36,300 120,639 34,219 '36,300 : { 1,302,139 1,549,294. 2,261,964 96,927 101,773 106,862 f 3,367 3,367, 3,367 j _ 0 0 0 n 804.187 - 1.402,433' '1:654,434:.- 2,372 193 _ -88,043 170 -92,473 -99,897 -108,623 -715, =1,396,380 -1,552,456 -2;258,142 -803,213 -1,488,853 -1.652,353 1 -2,366,765 120,639 34,219 36,300 41,728 i 255 EMPLOYEE BENEFITS FUND i SUMMARY OF EXPENDITURES Q. FY88 FY89 FY90 FY91 FY92 + ACTUAL ESTIMATE BUDGET PROJECTION , PROJ� ION Employee Benefit Costs Budgeted in Employee Benefits Fund Police.& Fire. Pension and Retirement General Fund Employee Benefits 672,437 0 715,043 803,363 867,217 910,407 Worker's Compensation 19,986 58,670 593 017 62,088 668,239 1,375,127 Unemployment Insurance Police & Fire_ Retirement 5,930 12,000 12,360 12,854 13,625 System Expense 15.892 17.500 18.025 18.746 19,871 r TOTAL'TRUST & AGENCY FUND BENEFITS 714,245 _ 803.213 1,488,853 1,652,353 2,366,765 W Employee Benefit Costs Budgeted in General Fund FICA : IPERS' 355,291 406,260 425,283 449,812 472,301 Health, Life & Disability. .Ins 230,131 566.261 253,917 648,659 268,339 788.022 283,099 297,255 ,.. 861.786 947.963 TOTAL GENERAL FUND BENEFITS" 1,151,683 1,308,836 1,481,644 1,594,697 1,717,519 Paid from General Tax Levy r 1,151,683 1,308,836 888.627 909.458 369.784 PAID FROM EMPLOYEE ..� u BENEFITS LEVY - - - - 593,017 685.239 1,347,735 Employer's Contribution Rate ! Police Retirement Fire Retirement 17.92% 17.92% 19.54% 19.54% 19.54% FICA 30.05% 7.33% 30.05% 7.51% 31.56% 31.56% 31.56% -tl IPERS 5.75% 5.75% 7.58% 5.75% 7.65% 5.75% 7.75% 5.75% - Police & Fire Retirement - Contribution is set i by the annual actuary study done on the retirement systems. „ FICA - ,01/01/90 the rate increased It is projected that the from 7.51% to 7.65% and the maximum salary will increase from $45,000 to $48,000. rate will rise IPERS - The rate remains at 5.75%; 01/01/89 the to the to 7.85% on 01/01/92. maximum salary changes from $24,000 to $26,000, and $2,000 is maximum each January 1. 256 added i.. - BEGINNING BALANCE FY90 FY91 FY92 TOTAL:BALANCE ESTIMATE BUDGET .�Y,.Y. �.'i� 4ni4-.IkYLI2�y 1Y:+ti n,c TAX - 459,454 INTEREST OME 513,219 TOTAL RECEIPTS ,TRANSFERS i 594,389 459.454 526,147 TOTAL EXPENDITURES " ENDING BALANCE 1,926,900 1,834,956 2,138,004 2,244,904 F" i R. Ii. 33,015 ROAD USE TAX FINANCIAL PLAN SUMMARY FY88 FY89 FY90 FY91 FY92 ACTUAL ESTIMATE BUDGET .�Y,.Y. �.'i� 4ni4-.IkYLI2�y 1Y:+ti n,c ROAD USE TAX FINANCIAL PLAN SUMMARY FY88 FY89 FY90 FY91 FY92 ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION 459,454 526,147 513,219 481,400 i 594,389 459.454 526,147 513.219 481,400 594.389 ` i 1,926,900 1,834,956 2,138,004 2,244,904 2,357,149 "i 33,015 20,672 33,015 33,015 33,015 { 1.959.915 1,855,628 - 2,171,019 2,277,919 2:390,164 -1,893,222 -1,868,556 -2,202,838 -2,164,930 72,345,237 -1,893,222 -1,868,556 -2,202.838 -2,164,930 -2,345,237 Ii 526,147 513,219 481,400 594,389 639,316 I , i i i. 257 I. - ROAD USE TAX FINANCIAL PLAN SUMMARY FY89 ESTIMATE 526,147 FY90 FY91 FY92 BUDGET PROJECTION PROJECTION 513,219 1,834,956. 2,138,004 20,672 33,015 FY88 ACTUAL 2,244,904 "2,357,149. BEGINNING BALANCE 459,454 ''RECEIPTS: 640,442 Road Use Tax 1,926,900 Interest Income. 33:015 1,437.046 ''EXPENDITURES - ROAD USE TAX FINANCIAL PLAN SUMMARY FY89 ESTIMATE 526,147 FY90 FY91 FY92 BUDGET PROJECTION PROJECTION 513,219 1,834,956. 2,138,004 20,672 33,015 481,400 Operating: ^ -i 2,244,904 "2,357,149. •Traffic.Engineering 604,399 593,886 640,442 Streets, Maintenance - 1,234,572 • 1,106,570 1,437.046 'Capital,Improvements 1,482,024 1,556,132 FY88'Sidewalk .Assessment " 15,854 0 0 Hwy: 1/Sunset Signals 15 0 0 0 Benton/Sunset-Signals 13,459 0 0 0 Hwy. 6 Signals Intercon. 7,000 0 0 Clinton/Market. Signals 38 0 0 Rochester/First Ave. Signal 15,946 0 0 _+ j Hwy.' 6/KeokukIntersection 1,939 113,500 0 Local Road 0 50,000 0 0 0 Extra Width Paving 0 4,600 38,400 0 RR Crossing Signals- 0 0 4,150 Dubuque St.'Deceleration 0 0 14,500 F Mormon Trek/Melrose Inter. 0 0 34,000 0 Extra Width Sidewalk 0 0 5,000 0 Arthur Street Sidewalk 0 0 300 96,000 Gilbert/Hwy. 6 Intersection 0 0 4,000 101,000 Maiden Lane Pedestrian Or. 0 0 25,000 Gilbert/Burlington inter. 0' 0 0 . Total Capital Improvements 54,251 168,100 125,350 TOTAL EXPENDITURES 1,893,222 1,868,556 2,202,838 ENDING BALANCE 526,147 513,219 481,400 J 258 481,400 594,389 ^ -i 2,244,904 "2,357,149. 33,015 33,015 652,906 688;105 J 1,482,024 1,556,132 0 0 0 0 0 0 0 0 _ 0 0 0 0 _+ j 0 0 0 0 0 0 0 0 0 0 0 0 5,000 5,000 F 0 o 0 0 25,000 0 0 96,000 30,000 101,000 i _2,164,930 2,345,237 I, d 594,389 639,316 . , J JCCOG FINANCIAL PLAN SUMMARY FY88 ACTUAL FY89 BEGINNING BALANCE 38,989 FY92 TOTAL BALANCE LOCAL GOVERNMENTAL 38.989 PROF PROJECTION PROJECTION AGENCIES 21,760 34,918 FEDERAL GRANTS - 45,610 35.880 " PROPERTY TAX TRANSFER 86,166 L{{l MISCELLANEOUS REVENUES 1,920 . 34,292 37,628 39,509 TOTAL;RECEIPTS 155:456 41,000 411000 PERSONAL SERVICES, -124,664 102,723 109,381, :,`COMMODITIES- 0 0 SERVICES AND CHARGES -28,674 166.485 ,TOTAL 189,890 `197.335 EXPENDITURES -154,180 -152,284 ENDING BALANCE 40,265 J.i -36,458 -37,578 -40,370 -170,870 -182,313 -191,791 -202,762 35,880 34,918. J ' -27,590- i FY89 FY90 FY92 ESTIMATE BUDGET PROF PROJECTION PROJECTION 40,265 35,880 34,918 33,017 - - 40.265 - 35.880 " 34,918 34,292 37,628 39,509 41,485 41,000 41,000 411000 -41,000" 91,193 102,723 109,381, 114,850 0 0 0 0 ,. 166.485 181.351 `_ 189,890 `197.335 132,886 -144,000 -152,284 -160,349 -36,587 -36,458 -37,578 -40,370 -170,870 -182,313 -191,791 -202,762 35,880 34,918. 33,017 -27,590- i JCCOG ADMINISTRATION PROGRAM DIVISION STATEMENT ^ — PURPOSE: Provide an efficient and effective level of administrative direction and support to the staff of the Johnson County,Council of Governments and to coordinate the efforts of the staff in providing support to member agencies. OBJECTIVES: 1.:. Provide. -an administrative level of ,support to the divisions within the department through the appropriate ,.allocation of.staff resources. 2. Ensure: the, timely completion of the divisions' objectives and individuals' work assignments. , PERFORMANCE MEASURES:'.. 1l, Weekly meetings with division heads will be held to continuously identify staffing needs. The assign mentor coordination of staff activities will be made on a weekly basis as problems. are identified.:,, 1 2 '" Long-term projects' will be monitored quarterly and short-term projects will be monitored as frequently as is necessary to ensure that projects and work assignments are completed on schedule. 3.1 Overall performance shall.be measured by the performance and completion of the division's objectives. ' al , i 'eIl . �1 260 �i I JCCOG ADMINISTRATION RECEIPTS AND EXPENDITURES SUMMARY M� jwko MNL� EXPENDITURES: FY88 ACTUAL FY89 ESTIMATE FY90 DEPT BUDGET FINAL FY91 FY92 LOCAL GOVERNMENTAL AGENCI FEDERAL GRANTS 21,760 45;610 34,292 41 000 3 7,628 REQUEST BUDGET PROJECTION PROJECTION PERSONAL SERVICES —COMMODITIES 20,855 166 21,084 22,512 41 000 09 381 41 000 114;850 — 25,095 22,179 --------- 155,456 --------- 166,485 SERVICES AND CHARGES v CAPITAL OUTLAY 11,981 0 328 16:557 0 179.23,818 14,926 14 926 186 15,518 .197 -7 ------ 0 --------- 0 . 0 0 TOTAL 33002 37,969 37.617 --------- 37,617 --------- 39,522 --- 41' 73 -3; M� jwko MNL� RECEIPTS: FY88 ACTUAL FY89 ESTIMATE FINAL BUDGET FY9 1 PROJECTION FY92 PROJECTION. LOCAL GOVERNMENTAL AGENCI FEDERAL GRANTS 21,760 45;610 34,292 41 000 3 7,628 41,485 39,509 PROPERTY TAX TRANSFER MISCELLANEOUS 86 166 1:920 91;193 41 000 102,723 41 000 09 381 41 000 114;850 TOTAL --------- 155,456 --------- 166,485 0 -------- 181,351 0 189,89 1. 0 197,335 NOTE: X. This is a summary of all JCCOG receipts. M� jwko MNL� 261 JCCOG ADMINISTRATION BUDGETED FOR FY90 ^ PERSONAL SERVICES: CAPITAL OUTLAY: --- FTE --- I FY89 FY90 $ * TECHNICAL ASSISTANT PPD ADMIN. SEC. - PPD .10 .10 2,333 NONE PPD. DIRECTOR TEMPORARIES 20 .20 4,880 ..20 -.20 10,049 :TOTAL BENEFITS 1 136 0 4,114 TOTAL 750 50 22,512 �. ''See'also.PPD # See also PPD Admin. & JCCOG Rural P1 P1nning Adm n. & CDBG Metro Entitlement i � I I �t TRANSFER T0: NONE TOTAL -- i .i f� J 13 262 i JCCOG TRANSPORTATION PLANNING 3 PROGRAM DIVISION REPORT PURPOSE: JCCOG was established by the Governor of the State of Iowa as the Metropolitan Planning Agency for the Iowa City Urbanized Area. The Transportation Planning Division provides transportation planning, grant writing, and coordinated services to the City of Iowa City and also to the Cities of Coralville, University Heights and North Liberty, to Johnson County, and to the University of Iowa. JCCOG is the designated recipient of UMTA funds for all transit systems in the Iowa City Urbanized Area. Planning services are provided.by the ( r• Transportation Planning Division for all modes of transportation. 1 OBJECTIVES: r 1. ;" Carry out the activities of the Transportation Planning Division as described in the adopted FY90 JCCOG �.: Unified Planning Work Program. 2.,. Update:the; Transportation Improvement Program (TIP) and produce an FY90 Annual Element. 3. Satisfy requirements and complete applications for Iowa DOT State Transit Assistance and UMTA programs. 4. Continue to monitor the, performance of the local transit systems. 5.`" Collect,'tabulate, and report UMTA Section 15 information. r, 6. Assist in the renewal of the SEATS service contracts between Iowa City, Coralville, University Heights, and the Johnson County Board of Supervisors. _# 7. - Examine specific transportation issues as directed by JCCOG member agencies, including all modes of transportation. 8.- Monitor and advise the JCCOG Technical Advisory Committee and Board of Directors regarding the availability and distribution of FAUS and other State/Federal street and highway funds. 9. ., Complete -planning studies and grant applications for special transportation funding programs which may occur throughout the year (e.g. RISE). J 10. Respond to inquiries from the public and the media on transportation issues. 11. Participate in Chamber of Commerce Transportation Committee meetings, ECICOG, TAC meetings, and hearings of the Iowa City Abandoned and Obsolete Vehicle Appeal Board. PERFORMANCE MEASURES: 1. ' Completion of all projects as outlined in the FY90 JCCOG Unified Planning Work Program. # 2. `.Submission of UMTA Section 15 quarterly and year-end reports by the prescribed deadlines. 3.. Completion of the JCCOG TIP/AE by the prescribed deadline. 4. 'Completion of State and Federal grant applications by the prescribed deadlines, and associated grant administration. C � a ` 263 JCCOG TRANSPORTATION PLANNING 0 RECEIPTA AND EXPENDITURES SUMMARY. ^ ^i EXPENDITURES•FY88 ACTUAL FY89 ESTIMATE PERSONAL SERVICES 67,927 X460 72 458 COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY X568 11,489 0 0 TOTAL _-_10,659 79,046 84,515 REQUEST BUDGET PROJECTION PROJECTION 79,191 NOTE: Receipts are included in JCCOG Administration. 264 i -- FY90 BUDGET -- DEPT FINAL FY91 FY92 REQUEST BUDGET PROJECTION PROJECTION 79,191 79,191 83,762 881216 1 787 787 819 12,376 12,376 12,470 13,736 0 --- 92,354 92,354 97,051 102,819.- d rs NOTE: Receipts are included in JCCOG Administration. 264 i 1 J J JCCOG, TRANSPORTATION PLANNING BUDGETED FOR FY90 _ PERSONAL SERVICES: CAPITAL OUTLAY: --- FTE --- (� FY89 PY90 $ { ASSOCIATE PLANNER 1.00 .1.00 29,350 NONE 1 f TRANSPORTATION PLANNER 1.00 1.00 35,937 TEMPORARIES BENEFITS 717 TOTAL --- - :. 13,187 --0 TOTAL 2.00 2.00 ---79,191 TRANSFER TO: I j �I NONE ----- -�-0 .,' TOTAL JCCOG RURAL PLANNING RECEIPTS AN6 EXPENDITURES SUMMARY TOTAL6,039 9601 -- FY90 BUDGET -- DEPT FINAL REQUEST BUDGET 8,355 8,355 769 769 =_==9_476 ====9_476 .. .............. i FY91 FY92 1 PROJECTION PROJECTION 8366 9388 801. 850 10,000 - 10,535 - :J ;I CAPITAL OUTLAY: TOTAL ,r TOTAL _-------0 hj 267 'J JCCOG RURAL PLANNING BUDGETED FOR FY90 'PERSONAL'SERVICES: -- FTE --- FY89 FY90 $ ' TECHNICAL ASSISTANT PPD .30 .30 6,996 NONE BENEFITS, 1 --.30 ----8,355 'i. TOTAL .30 j *'See also.PPD Admin. & JCCOG Admin. !.. r TRANSFER TO: NONE CAPITAL OUTLAY: TOTAL ,r TOTAL _-------0 hj 267 HUMAN SERVICES PLANNING PROGRAM DIVISION STATEMENT PURPOSE: Provide budgetary, statistical and programmatic analyses to local policy makers in order to assist them in making sound decisions regarding funding and policy matters in human services. Assist in the planning and coordination of local human service resources at all levels of the service systema OBJECTIVES: 1. Complete FY90 update of the JOHNSON COUNTY SERVICES INDEX and arrange distribution to at least 150 local ' agencies,.professionals; and other users by June 1990. Evaluate the quality of the INDEX by June 1990. 2. Continue to study cost-saving and time -saving measures for administration of locally funded human — service programs. 3. Recommend, and upon approval implement, improvements in the budgeting process for human service ' agencies. Evaluate process by February 1990. 4.Analyze funding and programming needs, and make recommendations regarding City of Iowa City, City of Coralville, and Johnson County budgeting for, and funding of, human services. 5.., Analyze requests .submitted to Iowa City, Coralville or Johnson County for interim funding of human services. � 6. Assist.as needed in coordinative functions and planning for changing demands for services of area agencies. 7. - Continue to serve as Iowa City's representative on the United Way Planning Division and advocate for the ` needs of local agencies in that context. 8.' Continue .to.respond,to'requests `for assistance related to other human service concerns within the'City. 9. Help local agencies secure funds to address unmet needs beyond the limits of City of Iowa City, City of Coralville and Johnson County revenues. 10., Study options for and benefits of various modes of combination for human service agencies. IPERFORMANCE,MEASUREMENTS: 1 Accomplishments on the above objectives will be reported, as they occur. As quantifiable data is generated it will be provided to show comparable statistics between time periods. 268 f.� J JCCOG HUMAN SERVICES RECEIPTS AND EXPENDITURES SUMMARY EXPENDITURES: ACTUAL ESTIMATE i PERSONAL SERVICES 30,141 31,570 COMMODITIES 183 159 SERVICES AND CHARGES 5,769 7,056 PROJECTION CAPITAL OUTLAY 33,942 0 i TOTAL --0 36,093 38,785 -- FY90 BUDGET -- DEPT FINAL FY91 FY92 REQUEST BUDGET PROJECTION PROJECTION i 33,942 33,942 35,871 37,741 537 537 558 591 8,387 0 8,387 8,789 0 9,337 0 ; --------0 42,866 42,866 45,218 -47,669 ' 1 NOTE: Receipts are included in JCCOG Administration. 269 JCCOG HUNAN SERVICES BUDGETED FOR FY90 PERSONAL SERVICES: NONE CAPITAL OUTLAY: .�- TOTAL 1 ESTIMATE BUDGET PROJECTION PROJECTION -29,100 -22,108 0 0 BEGINNING BALANCE TOTAL BALANCE 0 FEDERAL GRANTS -22.108 SALE OF -LAND 0 MISCELLANEOUS TRANSFERS 844 955 69,010 MISCELLANEOUS REVENUES 657,000 TOTAL RECEIPTS 0 657,000 PERSONAL SERVICES 0 SERVICESIAND'CHARGES 0 0 4,961 ',,:CAPITAL OUTLAY �I TRANSFERS 0. TOTAL EXPENDITURES ENDING BALANCE U � 926,197 682.108 _657.000 _ 657.000..._ J -158,952 -163,742 x. o CDBG FINANCIALAN METRO-ENTITLEMENT ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION -29,100 -22,108 0 0 0 -29,100 -22.108 0. 0 844 955 69,010 682,1060 657,000 657;000 0 657,000 7,271 0 0 0 0 4,961 0 0 0 0. U � 926,197 682.108 _657.000 _ 657.000..._ 657.000 : -158,952 -163,742 -1761368 -186,543 -196,450 -122;381 -618,038 -39,047 -365 208 -38 349 , '348,707 ..-2,627 -4pr097 -336,683 -2,786 -42,156 -15,788 -90,000 r -91,050 -91,050` -324,558 -91,050 - -919.205 -660.000 _ -657.b00 _ =657.000' _ -657.000 -22,108 0 p :. o_- 271 271 PURPOSE: CDBG ADMINISTRATION PROGRAM DIVISION REPORT AAh V_ Plans and coordinates the City's federally funded community development programs. Coordinates the City's efforts.to assist low and moderate income persons, and to upgrade and preserve its neighborhoods, housing stock and community facilities through the administration of a comprehensive Community Development Block - Grant Program, the federally funded Rental Rehabilitation Program, and Section 312 Housing Rehabilitation loans. Note: The CDBG program year begins January 1, thus project implementation generally relates to the calendar year. OBJECTIVES: - 1. Prepare and submit the three year and annual Housing Assistance Plan (HAP) goals to HUD by October 1989. 2. Prepare the annual Statement of Community Development Objectives and Request for Funding to submit to j. HUD by December 1989. 3. Coordinate .HAP implementation, including the Rental Rehabilitation Program with the Department of Housing and Inspection Services, the Housing Commission, and the Emergency Shelter Program: 4. ;.,Provide'staff,assistance for the Committee on Community Needs to ensure maximum citizen participation in the CDBG Program. 5.,` .Coordinate planning and ,implementation of 1989-90 community development projects and activities; as determined by City Council, to ensure timely completion. 6. .':Implement a program to provide more housing opportunities for, lower income persons. 'Gather U 7: additionaldata on housing in Iowa City, including a Rental Housing Survey. I PERFORMANCE MEASURES: 1. ::Preparation and submission of grant documents (Annual Statement of Community Development,Objectives and ti j Housing` Assistance Plan). 2. Preparation of grantee performance reports indicating compliance with federal grant requirements and accomplishments of projects. 3. Maintenance of.records, reports, and other information for review by City auditors and HUD personnel for the $600,000 1989 Entitlement funds. 4. 'Completion of projects and activities in a timely manner. ..J 5.,.. Implementation and monitoring of the $173,000 Rental Rehabilitation Program. 6.'- Implementation and monitoring of the Section 312 Housing Rehabilitation loans. ,� I 7.' Development of a plan to increase housing opportunities for lower income renters and home owners. 8. Completion of 1989 Rental Housing Survey. 272 1 J EXPENDITURES; RECEIPTSGANDTEXPENDITURESNSUMMARY FY88 ACTUAL - PERSONAL SERVICES 158,952 4,046 COMMODITIES 122,381 618,038 SERVICES AND CHARGES CAPITAL OUTLAy 1 TRANSFERS OUT 919,205 660,000 MISCELLANEOUS TRANSFER MISCELLANEOUS TOTAL p 0 ,627 336r,683 097 2,786 .156 42;558 ___ _,__ 91,050 91,050 RECEIPTSGANDTEXPENDITURESNSUMMARY FY88 ACTUAL - FY89 ESTIMATE 158,952 4,046 163,742 122,381 618,038 39,047 365,208 15,788 _ 90,000 919,205 660,000 MISCELLANEOUS TRANSFER MISCELLANEOUS 69,010 7,271 - 961 0 -------- --------- TOTAL 926,197 682,108 273 -- FY90 BUDGET -- o RECEIPTS: FEDERW ACTUAL ESTIMATE BUDGET ` GRANTS SALE OF REAL ESTATE 844,9 r 55 682,108 176,368 2,526 186,543 28 MISCELLANEOUS TRANSFER MISCELLANEOUS 69,010 7,271 p 0 - 961 0 -------- --------- TOTAL 926,197 682,108 273 -- FY90 BUDGET -- REQUEST BUDGET PROJECTION PROJECTION 176 368 2 526 176,368 2,526 186,543 28 .196,450 38 349 390,000 349 348;707 ,627 336r,683 097 2,786 .156 42;558 ___ _,__ 91,050 91,050 32491_ 050 --656,628" 657,000 _ __657 000 r — --- 657 '000 r , �_� FY90 FINAL BUDGET FY91 FY92 PROJECTION PROJECTION , 657,000 657,000 657 ,000 0 p '. 0. _ II 0 _-657,000 _0 657,000 657;000 �a COMMUNITY DEVELOPMENT BLOCK GRANT c. 1-. METRO ':ENTITLEMENT: . General.Supervision Community Development Planning Plaza Mini-Park- Napoleon:Park Restrooms Housing Rehab Loans ' Handicare Facilities Expansion {. Property Management & Disposition Crisis Center - Food Bank Facility Curb Ramp Installation Home Repair - Elderly YouthHomes,' Inc. SUMMARY OF EXPENDITURES I Housing Modifications: Frail & Elderly `Benton":Area, -Storm rSewer Ralston Creek Bank Stabilization Coffelt Place Youth Home Rehab Handicapped.Accessible Doors Youth Services.Center Hillcrest; Family, Services Renovation Low Income Home Owners Assistance '-Human Services Hoover''Elementary.Ramp & Playground Potters' Studio Accessibility Cedarwood Neighborhood Center Women/Minority Business Enterprises Contingency 4 ACTUAL ESTIMATE FY88 FY89 $100,403 $100,000 15,953 8,000 135,231 0 6,198 0 235,450 300,000 47,067 0 3,865 3,000 77,517 0 7,043 5,000 1,111 0 97,569 0 0 4,000 0 100,000 4,876 0 11,499 0 12,273 0 70,000 6,800 0 0 0 10,000 93,150 - 90,000 0 0 0 0 0 O. 0 0 0 919 205 33 200 660 000 274 i ,, BUDGET FY90 $105,000 12,000 0 0 300,000 _, 0 3,000 - 0 7,000 6,000. 0 0 :.Ln. 0 0 0 .J < 0 7,675 w 25,000 �.` 0 "+ 91,050 ! 5,000 ' 6,805 50,000 ' 2,500 .. i 35 970 657 000 PERSONAL SERVICES: CDHG METRO -ENTITLEMENT BUDGETED FOR FY90 TRANSFER TO: CAPITAL OUTLAY: CURBS SIDEWALKS421500 PRINThR STAND-ASSOC. PLANNER 75 i ` BOOKCASE -REHAB. -ASST. - 175- FY89TEFY90 TABLE-ASSOC. PLANNER $ *'REHAB. HOUSING REHAB. ASST. 1.00 1.00 22 750 H OFFICER - .90 .90 27;756 TOTAL ASSOCIATE PLANNER 1.50 1.50 46;101 j a + ADMIN..SEC. - PPD .25 .25 6100 91,050 ---91,050 CDBG:COORDINATOR .90 .90 32;623 `,+;P.P.D.`DIRECTOR 20 20 10,049 ' TEMPORARIES 407 BENEFITS____ __ 30_582 TOTAL 4_75 4.75 _-176,368 TRANSFER TO: CAPITAL OUTLAY: CURBS SIDEWALKS421500 PRINThR STAND-ASSOC. PLANNER 75 i ` BOOKCASE -REHAB. -ASST. - 175- TABLE-ASSOC. PLANNER 160 2 SIDE CHAIRS -REHAB. OFFICE 140' HSG. REHAH. MYEP PROJECT' ACQ.-CEDARWbOD 256,707 NEIGHB. CTR. 50,000 TOTAL 349,757 j a 91,050 ---91,050 COMMITTEE ON COMMUNITY NEEDS PROGRAM DIVISION REPORT PURPOSE: ' Advise the City Council on community needs in general, and on the use of Community Development Block Grant funds in particular, from a citizen viewpoint. Discern the needs of the community and make recommendations on community development programs and priorities to the City Council. OBJECTIVES: 1: Evaluate and interpret the City's programs that affect human needs and community development. 2. Provide a systematic communication'- interchange between citizens and policy makers with regard to all 'Community Development Block Grant proposals and programs. 3. '•'•Facilitate neighborhood meetings to identify needs of neighborhoods and otherwise assist citizens in articulating community needs. :.4: ".'Assist citizens whenever possible in the development of programs which meet community needs: 5. ;,,Prepare a three-year Community Development Plan. PERFORMANCE MEASURES: 1. Monthly meetings to review and make recommendations to the City Council on programs and policies r a relating to the community's needs. 2. Monitoring and evaluating all Community Development Block Grant (CDBG) projects and activities to timely ` completion. 3 Completion of a Community Development Plan for 1990-92. ^ ' t 276 277 r f� s r' BEGINNING BALANCE FY88 FY89 TOTAL BALANCE FY91 FY92 FEDERAL GRANTS SSS li TOTAL RECEIPTS PERSONAL SERVICES .PROJECTION.- SERVICES AND CHARGES, —400 0 CAPITAL OUTLAY t e —400 0 0 TOTAL EXPENDITURES 58,129 173,400 ENDING BALANCE 69,000 69,000 58,129 277 FINANCIAL PLLLAANN SUMMARY FY88 FY89 FY90 FY91 FY92 ACTUAL ESTIMATE BUDGET PROJECTION .PROJECTION.- -579 —400 0 0 0: —579 —400 0 0 0 j 58,129 173,400 69,000 69,000 69,000 58,129 173,400 69,000 69.000 69 000 0 —9,300 —8_387 —8,879 —9_362 4,031 —892 892 —927 983 -61,981 —162,808 —59,721 —591194 -581655 —57,950 —173,000 —69,000 —69,000 —69,000 —400 0 0 0 0 277 i ; EXPENDITURES:' PERSONAL SERVICES 11 SERVICES AND CHARGES CAPITAL OUTLAY 278 RENTAL REHAB. 7', RECEIPTS AND EXPENDITURES SUMMARY BUDGET FY88 FY89 DEPT FY91 FY92 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION . 0 9,300 8,387 8,387 8,879 .9,362 -4,031 892 892 892 927 983 61,981 --------- 162,808 --------- 84,007 59,721 --------- --------- 59,194 --------- 58,655 -------- 57,950 173,000 93,286 69,000 .69,000 69,000 - --------- ------ - FY90 FY88 FY89 FINAL FY91 FY92 ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION w 1 ij 58,129 173_400 69,000. 69,000 691000 I'I -------- --------- --------- --- -------------- ---- --- 58,129 58,129 173,400 69,000 69,000 69,000 _________ _________ _________ ------- _________ _ .y 'Ir ;J fI J 278 N r' ( RENTAL REHAB. ,t BUDGETED FOR FY90 I' • PERSONAL SERVICES: CAPITAL OUTLAY: f FY89TEFY90 $ 6 ^! * REHAB. OFFICER .10 .10 3 084 BUILDING IMPROVEMENTS 59,721 -_- CDBG COORDINATOR .10 .10 3;625 - BENEFITS 1,678 TOTAL _59,721 ----- ----- --------- TOTAL _.20 .20 _ 8,387 *'See also CDBG Metro -Entitlement 1 I TRANSFER T0: 1 NONE ,.-J,.,:. TOTAL 0 I a 0:. 279 L 1 FINANCIALAPLLAANNTSFUND UMMARY FY88 ACTUAL FY89 ESTIMATE FY90 BUDGET PROJECTION PROJECTION I. 154,715 161,231 191,528 266,860 428,635' _ 154.715 161.231 191,528 266.860 428.635 11,5090 152 622 , 14,365 228,934 16,000 228,934 16,000 228,934 i� 11,509 152,622 _ 243.299 244.934 244,934, -1,260 -3,733 p. -122,325 0 -167,967 0 -83,159 0 . -86,370 -4.993 -122.325 _ -167.967 _ -83.159 -86.370 161,231 191,528 266,860 428,635 587,199. . I. 280 Li _'i i PURPOSE: ASSISTED HOUSING PROGRAM DIVISION STATEMENT Administer the Annual Contributions Contracts which provide federal funds to pay rental assistance and develop housing for eligible low income families in this area. Provide clean, decent and safe housing to eligible low income families; this includes elderly, handicapped, disabled and other non -elderly families. }' Ensure the Housing Authority (City Council) is current on federally assisted housing programs and make 281 recomnen attons.whtch can be the oasts for housing policy. Implement the policies adopted by the Housing Authority. IF OBJECTIVES: !"t 1. Maintain annual average of 95% occupancy for all units. 6k 2. 'Apply for additional units (Section 8 Existing, Public Housing, Section 202, Rental Vouchers or any combination) to meet the policies adopted by the Housing Authority. p. 3.< Encourage private participation in programs that will assist in achieving the goal outlined above.' 4. Provide staff support for the Housing Commission. 5.' 'Rewrite and update the Administrative Plan and the Policy Statement. 6. ' Complete computerization of the Housing Program. -+ PERFORMANCE MEASUREMENT: Performancewill, be measured by,the number of families provided assistance and the total number of unit, months of occupancy achieved.' 1 Maximum Actual No. of Families Fair Market Year of Units Unit Months Unit Months % Assisted Rents (2 -Bedroom Only FY81 384 4608 4560 99 540 $300 FY82 . 441 5052 4908 97 620 300 FY83 441 5292 4735 95 620 300 FY84' 4865732 5657 99 650 $348 FY85 500 6000 5873 98 700 $363 J FY86 ' 521 6252 6094 97 725 $363 FY87 551 6568 6464 98 743 436 ' FY88 728 7930 7760 98 867 1463 Projected FY89 728 8736 8300 96 835 $475 Projected FY90 758 9096 8750 96 940 $485 281 282 J i' i �'b? SECTION 8 CERTIFICATES I i FINANCIAL PLAN SUMMARY i FY88 FY89 FY90 FY91 FY92 ACTUAL ESTIMATE BUDGET PROJECTION - PROJECTION Beginning Balance 146,503 131,764 152,005 168,028 183,955 #i Revenues: ^, HUD Annual Contributions Contract Interest Income 1,429,153 9,620 1,522,681 7,951 1,596,766 8,300 1,647,800 9,000 1,700,500 ' 9,800 Total 1,438,773 1,530,632 1,605,066 1,656,800 1,710,300 Expenditures: Administrative Salaries 136,019 115,635 119,104 126,012 132,691 ,;Utilities :.... 1,165 1,501 1,546- 1,608 1,688 �.,..,: General Expense 81,622 78,523 80,879 84,114 89,161 '.Rent°to.Owner- 1,230,709 1,314,732 1,387,514 1,429,139 1,472,014 I • Capital Expenditures -3,997 -0- -0- -O- _0_ Total 1,453,512 1,510,391 1,589,043 1,640,873 1,695,554 Ending Balance 131,764 152,005 168,028 183,955 198,701 �I J v 0 283 4 SEC. 8 EXISTING i BUDGETED FOR FY90 ,.. PERSONAL SERVICES: --- FTE --- FY89 FY90 $ CLERK/TYPIST — LEASED HOUSING• 1.50 1.50 27,928 NONE HOUSING MANAGEMENT AIDE .75 .75 16,225 HOUSING.SPECIALIST 3.00 3.00 76,240 HOUSING COORDINATOR .75 .75 27;990 4'BENEFITS ----- ----- --------- 39,420 TOTAL 6.00 6.00 187,803 Pe anent fUll-time salaries are included in Administrative Expenses;.employee benefits are included in General Expenses. TRANSFER TO: NONE TOTAL I: I, 284 i I �r -� PUBLIC HOUSING FINANCIAL PLAN SUMMARY fY88 FY89 FY90 FY91 FY92 ACTUAL ESTE BUDGET PROJECTION PROJECTION ,71 Beginning Balance 51,195 54,950 55,910 56,430 57,150 J Revenues: Dwelling Rental 122,461 107,880 115,500 120,400 127,100 •". Interest Income 5,102 4,500 3,000 3,500 3,500 0ther'Income (Laundry) 3,282 2,800 3,000 3,000 3,000 Total 130,845 115,180 121,500 126,900 133,600 -. Expenditures: ,Administrative Salaries 18,833 19,450 20,034 21,196 22,319 - Utilities - 4,709 4,200 4,326 4,499 - ' 4,724 Ordinary Maintenance & Operations 36,895 55,020 57,771 60,082 63,682. - General Expense 36,925 35,550 38,849 40,403 42,827 Capital Expenditure (Truck & Computer) 11,039 -0- -0- -0- -0- Non -Routine Maintenance (Siding) 18,689 -0- -0-• -0- . -0- („ Total 127,090 114,220 120,980 126,180. 133,557 il,l Ending Balance 54,950 55,910 56,430 57,150 I, 57,193 J 285 ) PUBLIC HOUSING n BUDGETED FOR FY90 PERSONAL SERVICES: CAPITAL OUTLAY: --- FTE --- FY89 FY90 $ -PUBLIC HOUSING M.W.ILE 1.00 1.00 17480 NONE Ij T CRK/TYPIS- LEASED HOUSING •HOUSING .20 .20 3,723 MANAGEMENT AIDE .10 2,163 TOTAL 0 HOUSING SPECIALIST .40 .40 10 164 -- HOUSING COORDINATOR".' 10 10 31732 --.10 BENEFITS 10,972 TOTAL 1_80 -- 1.80 48,234 Permanent full-time salaries are includ¢d in Administrative Expenses; employee benefits are , included in General Expenses. 'i it TRANSFER TO: NONE TOTAL ----0 J, 1 SECTION 8 VOUCHERS - FINANCIAL PLAN SUMMARY FY88 FY89 ACRAL ESTATE Beginning Balance -0- 8,654 287 Revenues: ^� HUD Acc Interest ', 407,745 767,850 752,443 776,500 i 801,300 1,253 750 1,200 1;500 1,800_ Total Expenditures: 408,998 768,600 753,643 778,000. 803,100 j Administrative Salaries Utilities 22,104 46,121 47,505 50,260 52,924., j General Expense 233 12,078 300 22,483 309 23,157 321 24,083 337 25,528, Rent; to Owner.: 365,929 693,300 678;553 698,910 719,877,' `•Total 400,344 762,204 749,524 773,574 798,666 Ending Balance 8,654 15,050 19,169 23,595 28,029' i 287 i I- - ASST'D HOUSINGVOUCHER PROGRAM BUDGETED FOR PERSONAL SERVICES: --- FTE --- FY89 FY90 $ CLERK/E TYPIST - LEASED HOUSING .30 .30 3 245 NONE HOUSING MANAGEMENT AID HOUSING SPECIALIST .160 5 .60 15,248. ;, HOUSING COORDINATOR BENEFITS _ 7;97_2 rrq�� D1 4l TOTAL 1 20 1.20 37,649 Administrative Expenses remployeeibenefitsiare included in General Expenses. f TRANSFER TO: NONE lTOTAL __---0 �1 BEGINNING BALANCE TOTAL BALANCE CHARGES FOR SERVICES INTEREST INCOME TOTAL RECEIPTS PERSONAL .SER VICE S COMMODITIES :'SERVICES AND CHARGES -� CONTINGENCYY TOTAL EXPENDITURES ENDING BALANCE, EQUIPMENT MAINTENANCE FINANCIAL PLAN SUMMARY FY88 FY89 FY90 FY91 ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION- - 604,221 625,205 662,707 678,559 628,848 i 604.221_...- - 625.205_ 662.707.. . 678.559„ _ 628,848- 893,144 1,197,623 1,256,055 1,330,151 1,418,468, 44:183 38,941 51,000 50,500? .41,500 937,327 1.236,564 1.307.055 1.380,651 1,4H,968 -300,405 -307,144 -320,878 -339,594' =357,881 -307,940 -362,945 -375,379 -396,878 -424,193 27,987 -104,673 -113,386 -118,690,: r126,126 . . -335,980 -409,478 414 822 -481,5600 -575,200 -818,500 0 0 -916,343 . -1.199,062 -1,291,203 -1,430-.362„ -1.726.700 625,205 662,707 678,559 _ 628,848 ,362,116- . f I, EQUIPMENT DIVISION PROGRAM DIVISION STATEMENT n .— PURPOSE: The Equipment Division provides repair, preventive maintenance, and equipment management services for all major city owned vehicular equipment. It stresses maximum useful life for all City -owned vehicles. OBJECTIVES: I >, 1. Continue to switch medium duty truck fleet to diesel power as units become due for replacement. 2. Replace ,light duty truck and automobile fleets with smaller, more fuel efficient units as they become k due for replacement. 3. Maintain hourly shop rate at or below comparable rates in the private sector. PERFORMANCE MEASURES: I( 1. Gasoline powered medium duty trucks now average 2.6 m.p:g.,.diesel powered medium duty truck now average... 6.2 m.g.p:, Continue to monitor fuel use and replacement schedule.- 2. Standard -size pickup trucks now average 8.7 m.p.g. and compact -size pickup trucks average 13.6 m.p.g. Continue to monitor replacement schedule. FY83 FY84 FY85 FY86 FY87 FY88 FY89 FY90 Cost per mile, $.66 $.66 $.58 $.711 $.63 duty.'trucks $,65 - $.802 $.82 -.•med. (est.) (est.) ; Cost per mile, $.21 $.18 $.20 $.19 $.21 $.18 $.262 $.27 pickup trucks (est.) (est.) Shop rate $30 $30 $44 $44 (Equipment Division) (est.) (est.) ~ Shoprate (Private, $35 $38 $ql sector)' (est.) (est.) J� 1$.13/mile increase due to clutchand tire replacement on 1980 and 1983 models. 2Increase in FY89 over FY88 due to increase in shop rate. "Average rate.' A simple comparison of shop rates for measure of competitiveness is not valid for assessing overall costs. Private services mark up parts while this division charges back for parts at cost. 290 •[l EQUIPMENT MAINTENANCE I RECEIPTS AND EXPENDITURES SUMMARY ' EXPENDITURES:FY88 ACTUAL FY89 ESTIMATE -- FY90 BUDGET -- DEPT FINAL REQUEST FY91 - FY92 BUDGET PROJECTION PROJECTION PERSONAL SERVICES COMMODITIES 300,405 307,940 307,144 362,945 320,878 320,878 375,379 375 339 594 357 881 rj :SERVICES AND CHARGES CAPITAL OUTLAY -27,987 335,9850 104,673 - 409,4780 379 113,386 113;386 " 490,260 396,878 118,690: 424 193 126;126 TRANSFERS OUT 481,560 575,200 818,500 .CONTINGENCY. 0 14,822 23,690. 0 0 0 TOTAL :- -- -916,343, --------- 1,199,062 ---- - - 1,323,593 1,291,203 -------- 1,430,362 _ 1,726,700 �r ((( RECEIPTS: ACTUAL ESTIMATE FY90 FINAL BUDGET PROJECTION PROJECTION CHARGES FOR SERVICES "'INTEREST INCOME - 893,144 44_183 1,197,623 38,941 1 256 055 r 1 418 468 1,330 1511 TOTAL 1,236,564 51,000 50_500 41_500 --937,327 1,307,055 1,380,651 1,459,968 j _ n ! v 4 ' 291 EQUIPMENT MAINTENANCE BUDGETED FOR FY90 PERSONAL SERVICES: TOTAL 9.50 9.50 320,878 * See also Transit Equipment Maintenance 1 5 1 1 6 1 4. 1 1 5 1 3 CAPITAL OUTLAY: TOTAL 0 o , AnA ;300 60 ;100 :400- 16,300 --- FTE --- FY89 FY90 $ M.W.III - PARTS CLERK MECHANIC I 1.00 1.00 23,122 _ MECHANIC IL' MECHANIC III 3.00 2.00 3.00 2.00 71,769 49,630 SHOP-SUPR.-EQUIPMENT EQUIPMENT SUPERINTENDENT 2.00 1.00 2.00 1.50 50,804 T 18301 OVERTIME, OVERTIME • R � 1,875 , BENEFITS 11,855 61,726 TOTAL 9.50 9.50 320,878 * See also Transit Equipment Maintenance 1 5 1 1 6 1 4. 1 1 5 1 3 CAPITAL OUTLAY: TOTAL 0 o , AnA ;300 60 ;100 :400- 16,300 481,560 J I i R � err `� TRANSIT EQUIPMENT MAINTENANCE FINANCIAL PLAN SUMMARY FY88 FY89 FY90 FY91 FY92 '. ACTUAL ESTIMATE BUDGET BEGINNING BALANCE PROJECTION -! TOTAL BALANCE en -34,999 -35,806 -37,040 -45,153 CHARGES FOR SERVICES fY£ -35,806 -37,040 I 469,608 550,129 TOTAL RECEIPTS PPERSONAL `629,204 SERVICES 550,129 561,381592.729 COMMODITIES 629.204 -205,513 SERVICES: AND CHARGES -259,869 -275,288 -290,428 ^+' -265,782 TOTAL EXPENDITURES -288,943 -308,473 ENDING BALANCE -23,862 -28,392 -29,732 -31,667;;" -475,569 -534,014 -562,188 -593,963 -630,568: -51,114 -34,999 -35,806 -37,040 -38,404 i TRANSIT EQUIPMENT MAINTENANCE FINANCIAL PLAN SUMMARY FY88 FY89 FY90 FY91 FY92 '. ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION -! -45,153 -51,114 -34,999 -35,806 -37,040 -45,153 -51,114 -34,999 -35,806 -37,040 I 469,608 550,129 561,381 592,729 `629,204 469.608 550,129 561,381592.729 629.204 -205,513 -244,370 -259,869 -275,288 -290,428 -262,409 -265,782 -273,927 -288,943 -308,473 -7,647 -23,862 -28,392 -29,732 -31,667;;" -475,569 -534,014 -562,188 -593,963 -630,568: -51,114 -34,999 -35,806 -37,040 -38,404 i RECEIPTSAND FY88 ACTUAL 205,513 262,409 7,647 0 --_ _ 0 475,569 1 FY89 ESTIMATE 550_129 550,129 294 r,2 FY89 ESTIMATE -- FY90 DEPT REQUEST BUDGET -- FINAL BUDGET FY91 PROJECTION FY92 - PROJECTION 244,370 265,782 259,869 273,927 259,869 273,927 275,288. 288,943 290,428 '- 308,473 23,862 0 28,392 28,3920 - 29,7320 31,667 =' 0 0 0 p U.,: 0 - 534,014 _-562_188 --562,188 593,963 630,568 FY89 ESTIMATE 550_129 550,129 294 r,2 r' FY90 FINAL FY91 FY92 ' BUDGET PROJECTION PROJECTION ^� 561_381 --592,729 629_204 i ==561,381 592,729 629,204 - •7 i � _l TRANSIT EQUIPMENT MAINTENANCE BUDGETED FOR FY90 I] PERSONAL SERVICES: TRANSFER TO: TOTAL 295 --- FTE --- FY89 FY90 $ M.W.III-PARTS/DATA ENTRY CLK- 1.00 1.00- 22,389 MECHANIC 1 :BODY REPAIR MECHANIC r 2.00 1.00- 2.00 1.00 47,846 23,585 i MECHANIC III SR. MECHANIC 1.00 1.00 25,402 6 SHOP SUPR.-EQUIPNENT *;EOUIPMENT 1.00 1.00 1.00 .1.00 29,317 30,946 SUPERINTENDENT .50 .50 . 18,301 OVVEERTIME BENEFITS 7,857 54,126 TOTAL 7.50 7.50 259,869 TRANSFER TO: TOTAL 295 - SUMMARY AA^FIIUAPNANCCALPLN FY88 ACTUAL FY89 ESTIMATE FY90 BUDGET FY91 PROJECTION FY92 PROJECTION - BEGINNING BALANCE 107,680 141,577 104,428 100,480 100,725- TOTAL BALANCE 107.680 141,577 104"428 100.480 100,725 I CHARGES FOR SERVICES INTEREST INCOME 100,763 8,7541 110,677 8,300 105,600 - 112,000 :' 118,720 - MISCELLANEOUS REVENUES p... 6,6033 6,5570 6,703 0... TOTAL RECEIPTS 309:559 118.977 _ 112,203 118,557 125,423 PERSONAL SERVICES COMMODITIES -17,211, -27,267 -23,807 -35,849 -22,143 -37,066 -23,493 -24,830 SERVICES AND CHARGES CAPITAL OUTLAY -29,790 -28,970 -30,942 -38,548 -31,271 -40,859 -34 060 ' -1,394 -67,500 -26,000 -25,000 ' -25;060 TOTAL EXPENDITURES -75,662 -156.126' -116,151 -118,312 -124:749 ENDING BALANCE 141,577 104,428 100,480 , 100,725 101,399 I{ M j296 lf° CENTRAL SUPPLY & PRINT RECEIPTS AND EXPENDITURES SUMMARY -- FY90 BUDGET -- FY88 FY89 DEPT FINAL FY91 FY92 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 17,211 27,267 29,790 1,3940 75,662 FY88 ACTUAL CHARGES_ FOR SERVICES 100,763 8x755 41 --109,559 23,807 35,849 22,143 37,066 22,143 37,066 23,493 38,548 24,830 400859 28,970 67,500 i 30 942 261000 31 271 25;000 i 0 0 0 0 0 156,126 116,151 116,151 118,312 124-749 125,423 `;j! EXPENDITURES: ;I. PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY. CONTINGENCY TOTAL _ RECEIPTS:. CENTRAL SUPPLY & PRINT RECEIPTS AND EXPENDITURES SUMMARY -- FY90 BUDGET -- FY88 FY89 DEPT FINAL FY91 FY92 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 17,211 27,267 29,790 1,3940 75,662 FY88 ACTUAL CHARGES_ FOR SERVICES 100,763 8x755 41 --109,559 23,807 35,849 22,143 37,066 22,143 37,066 23,493 38,548 24,830 400859 28,970 67,500 30,942 26,000 30 942 261000 31 271 25;000 34 060 25;000 0 0 0 0 0 156,126 116,151 116,151 118,312 124-749 125,423 `;j! ;I. FY89 ESTIMATE 110,677 8,300 --118,977 297 FY90 FINAL FY91 FY92 BUDGET PROJECTION PROJECTION 105x 116x557. it 61603 118,720. , 6,7030 0 -.112,203 0 118,557 125,423 `;j! . CENTRAL SUPPLY & PRINT O BUDGETED FOR FY90 i PERSONAL SERVICES: FY89TEPY90 $ * CENTRAL SERVICES CLERK 90 .90 16,535 OVERTIME 364 BENEFITS. 5,244 TOTAL .90 .90 22,143 CAPITAL OUTLAY: REPLACE PHOTOCOPIERS 20,000 REPLACE GBC BINDER ^, REPLACE PAPER SHELVES .3 '500 REPLACE CAMERA FOR IDIS 2,500 TOTAL--ga nnn- ENERGY CONSERVATION PROGRAM FINANCIAL PLAN SUMMARY FY88 FY89 FY90 FY91 FY92 ACTUA ESTIMATE BUDGET PROJECTION PROJECTION BEGINNING BALANCE -9,562 29,047 29,047 29,047 29,047 TOTAL.BALANCE -9,562 29,047 29,047 29,047" 29,047 ... r ij CHARGES FOR°SERVICES 37,494 42,223 37,760 0 17,607 0 16,082 _ 0 e77 TRANSFER FROM ENTERPRISE FUND 22,510 0 TOTAL""RECEIPTS 60,004 42,223 37,760 17,607 16,082 } PERSONAL SERVICES -175 0 0 0 0 0 ^�SERVICES COMMODITIES AND'CHARGES -2,812 -5,226` 0 0 0 0 0.; 0 0 CAPITAL OUTLAY -13,182 -42,223 -37,760 -17,607 -16,082 J J ,TOTAL ,EXPENDITURES .,.. -21,395. -42,223 -37,760 -17,607 -16,082 ENDING BALANCE 29,047 29,047 29,047 29,047 29,047 � V RISFINNANANCIALEPLANOSUMM RYR� FY88 ACTUAL FY89 ESTIMATE PY90 BUDGET PROJECTION JECT PRO JECT ION: BEGINNING BALANCE 0 646,500 926,340 r 918,635 .969,562 TOTAL BALANCE 0 646.500 926.340 918.635 969.562 LOSS RESERVE PAYMENTS INTEREST INCOME 757 261 ,261 425,105 104,060 171,803 . 178,984 .32,500 66,000 64,000, ,69,.000- 9,000 -TOTAL .TOTAL RECEIPTS _ 758:129 _ 457.605 _ 170.060 235.803 247.984 SERVICES AND CHARGES -111,629 r -177 765 r -177 765 r -184,876 -195,969'' aj I' f TOTAL EXPENDITURES I _ -111.629 _ -177.765 -177.765 ENDING BALANCE 646,500 926,340 918,635, _-184:876 -195:969 969,562 1,021577.' i t I 1 I J 1 CAPITAL SUMMARY IMPROVEMENTS PROGRAM OF FUNDING SOURCES PRIOR YRS FY90 FY91 FY92 FUTURE YRS TOTAL 0 61,189 0 0 0 61;189 0 0 1,300,000 0 0 1,300,000 707,580 5,434,300 1,108,709 878,775 913;200 ' 9,042,564 1,098,950 3,029,713 577,056 794,100 1,562,800 7,062,619 250,000 7,000 6,000 6,000 0 . 2 000 69,000: 736,125 3,049,307 416,348 420,175 50,000 4,671, i, 27,396,171 8,501,008 p 0 0 35;897,179:; i 4,600 125,350 30,000 101,00032 r 500 293,450_. 376,200 543;534 0 0 16 500 r 936,234 0 11,200 0 0 265,500 . 276,700. ---------- 30,569,626 __ 20,762,601 3,438,113 2,200,050 2,840,500 59,810,890 �I i i I 301 CAPITAL IMPROVEMENTS PROJECTS DESCRIPTION OF PROJECTS WATER COMPUTER SYSTEM REPLACEMENT All computer hardware and software that controls the treatment and distribution of potable water for Iowa City and University Heights is being replaced. General Obligation bonds and Water Division operating revenues are I ; I funding the project. Future water operating revenues will pay the debt service on the GO bonds. i BLOOMINGTON STREET WATER TANK An underground water storage tank is being built in conjunction with the University of Iowa's new laser -:building. General Obligation bonds and Water Division operating revenues are funding the project. ^ ' WATER MAINS: WASHINGTON &.MADISON Water mains under Madison Street from Jefferson to Washington and under Washington Street from Madison to Capitol; will be replaced with 20 inch pipe. Water Division operating will fund the project. WATER PLANT EXPANSION An engineering study of the Water Plant will be done in FY92 to determine the future capacity needed and ,water qualityimprovements required. It may be necessary to.acquire land to construct additional 'wells for blending with'river water. Water Division operating revenues will fund the study and the need for land acquisition. - PARKS SIDEWALK' REPLACEMENT PROGRAM The -City 'will .begin a program of replacing and/or installing new sidewalks in the City's parks. General u Obligation bonds will fund these improvements. PARKS HANDICAPPED ACCESSIBILITY PROGRAM . This is a plain for a program to modify existing park facilities in order to'make them handicapped accessible It would entail constructing hard surfaced paths, constructing ramps, modifying restrooms, shelters, etc: _ General. Obligation bonds will fund these park improvements. J 20 302 i :i CAPITAL IMPROVEMENTS PROJECTS �.��,•; SCHEDULE OF PROJECTS BY YEARS AND FUNDING SOURCES • Baa f •%; PRIOR FUTURE FUNDING 1 YEARS FY90 FY91 FY92 YEARS TOTAL CODE WATER COMPUTER SYSTEM REPLACEMENT 175,000 175,000 OP 300,---000 --- ---------- ---------- ---------- 300,000 --- GO - - 475,000 - 0 0 0 0 475,000 BLOOMINGTON ST. WATER TANK -'; 130,000 110,000 240,000 " OP J 456 950 456,950 GO 586,950 110,000 0 0 0 6961950 cc.cane=.eeocecceoo eocccc000c _===eccccc -o=== -cooc -000 --I .,. .. _ WATER MAINS: WASHINGTON & MADISON 150,000 150,000 - . OP j--------- 0 ---------- 0 ---------- 0 ---------- 150,000 ---------' 0 ---- 150,000 ' { i J n = � WATER PLANT EXPANSION 200,000---200_000,- ---------- ---------- OP.- ---------- p ---------- 0 ---------- 0 200,000 0 200,000 ---------- --- ---------- --------- ---------- ------- -� PARKS SIDEWALK REPLAC- PROGRAM 5,000 GO .I J ---- - p -----'--- 0 -----5-000 5,000 5,000 _5,000 -15-0= j ee===5=000 =--- _---15,000 -j PARKS HANDICAPPED ACCESS. PROGRAM J 10,000 10,000 10,000 20,000 50,000 GO 0 10,000 10,000 10,000 20,000 50,000 OP = Operating Revenues GO = General Obligation Bonds 303 CAPITAL IMPROVEMENTS PROJECTS 1 it DESCRIPTION OF PROJECTS PARKS SHELTER REPLACEMENT PROGRAM 0% This project establishes a schedule for replacing existing park shelters as needed when it becomes more cost effective to replace as opposed to making extensive repairs. Parks Division operating revenues General Fund property taxes are funding these improvements. which are NAPOLEON "PARK RENOVATION The dards an softball diamonds will be redesigned into a four -field complex and upgraded to girls' softball standards and dimensions. General Obligation bonds will fund the improvements to this park. PARKS AND RECREATION COMPLEX DESIGN The Parks'and TheRecwants to develop an outdoor complex adjacent to the ment plant., primary focusnew wastewater -treat - of! .The primary focus the complex will be high quality softball and soccer fields complete with lighting, fencing, backstops; bleachers, (I restrooms, parking and other associated features. The "design will be, funded by the Park Land Acquisition Reserve operating �. revenues which are hotel -motel taxes. i HAPPY HOLLOW.PARK SHELTER A 40 =year: old picnic shelter/restroom will be replaced in Happy Hollow Park. General Obligation bond fund ' this project. WHETHERBY'PARK PARKING LOT _ This park is Used by gardeners, soccer teams, softball The expanded to accommodate approximately 30 lot will aof heclot kwill vehicles and the surfaceers tnd tion bonds will fund this project. be imp rers oved. General Obliga- HICKORY HILL PARK PARKING AND SIDEWALK The parking lot in north Hickory Hill Park will beexpanded by approximately 12 spaces and sidewalks will be >accessible to the handicapped. General fund operation ers " improvements.' revenues are mainly property taxes and will fund these RESURFACE MERCER PARK TENNIS COURTS The existing courts will be resurfaced with a special colored, textured tennis court "pain " New nets and windscreens will be purchased. Parks Division f i operating revenues which are GeneralnFund property taxes will fund this project. I: " 304 10 i CAPITAL IMPROVEMENTS PROJECTS ,•F SCHEDULE OF PROJECTS BY YEARS AND FUNDING SOURCES YEARS FY90 FY91 PY92 FUTURE YEARS TOTAL FUNDING CODE I{ PARKS SHELTER REPLACEMENT PROGRAM ---------- ---------- ---------- --_-25-000 ' 50 000 i 75,000 OP 0 0 0 -- 25,000 50, 50,000 - -- 75,000 ; - NAPOLEON PARK`RENOVATION ---------- ---------- 25 000 --�-_-1--- --- 250,000 ,275,000 GO 0 0 25,000 �- 0 250 000 275,000 i PARXS'& RECREATION COMPLEX DESIGN 30,000 _ 30"'000 'OP' _0 __30,000 0 =__ -_0 ------_ -0 ---=30,000 HAPPY HOLLOW PARK SHELTER -I ------------- ------- -----3_500 ----35,000 38,500' GO 0 aaam:asaa0 0 3,500 35,000 -- --'- 38,500 aavaaavva0 aa=aa=vasa av__avaava -0 _-___aav a aavaaaa=_v .. i1. 1 WETHERBY PARK PARKING LOT JI ---------- ---------- ---------- 5,500 ---------- 5`500 GO 0 0 0 5,500 ---------- 0 ---------- 5,500 -_ HICKORY `HILL PARK PARKING & SIDEWALK �. F ---------- ---------- 5,000------- OP 0 ---------- 0 -----5,000 . ==aamaaaa0 aaaa====v0 a===a5=000 __a--5,000 RESURFACE MERCER PARK TENNIS COURTS ---------- ---------- ----- 10-1--300- ---------- ---------- ----10,300 OP 0 0 10,300 0 0 10,300. OP = Operating Revenues GO = General Obligation Bonds �� 305 CAPITAL IMPROVEMENTS PROJECTS Q DESCRIPTION OF PROJECTS ^ _ MERCER PARK SOFTBALL/BASEBALL FIELDS i-1 ' In FY88, two infields were renovated. One outfield will be filled-in and leveled to a proper slope in each j, ! fiscal year of 1989 and 1990. Then, the area between the fields will be landscaped and seeded in FY91. Parks f i Division operating revenues which are General Fund property taxes are funding these improvements. NEW PICNIC SHELTER IN CITY PARK ! A.new -20' x 44'- rectangular beam wood shelter will be built in Lower City Park. Parks Division operating revenues which are General Fund property taxes will fund this project. NEW RESTROOM IN LOWER CITY _PARK A concrete block building will be constructed to replace the 50 year old existing facility. The new, one will _ 'be larger, =have better- ventilation and be entirely accessible to the handicapped. General obligation.bonds will"fund.this project. . -,.REPLACE CEMETERY'S STORAGE.BUILDING This project consists of..replacing the deteriorating storage building with a 26' x 40'= standard painted steel pole building'. Cemetery operating revenues will fund this project. WASTEWATER TREATMENT FACILITY i lA newiT`treatment plant, interceptor sewers and storm sewers are being constructed plus the existing'plant'is being upgraded so that the whole system meets EPA standards. Revenue bonds have been sold, federal funds have been applied. for, revenue from sewer fees has been reserved, and General Obligation bonds will be sold to fund this project. BENTON AREA STORM SEWERS Storm sewers in'the Benton Street area will be installed in conjunction with the sanitary interceptor sewers. General Obligation bonds and Community Development Block Grant funds will pay for this project. i L~ 306 C: l i 4<. +fp SCHEDULE OFPPROJECTSRBYEYEARS ANDJFUNDING SOURCES YEARS PY90 FY91 FY92 YEAS TOTAL FUNDING CODE MERCER PARK SOFTBALL/BASEBALL FIELDS : ----36,000 26,000 5,000 ---- -' -- 67 000 ' OP 36,000 26,000 5 000 --- O ------5-000 -- -- 0 =67,000 . NEW PICNIC.SHELTER IN CITY PARK =_= - 9,500 -- -- -- ---------- 9,5.00} OP !i o. 0 9;500 p -- - ----- 0 9,500 NEW RESTROOM IN LOWER CITY PARK ' ------ 60,000 ----60,000 5555- ------- 60,000 GO J 0 0 --0 ° -- -- --- p 60, ODD REPLACE CEMETERY'S STORAGE BLDG ---------- ----------9,800 5555- --- 9,800 9,800. OP 0 0 aaaaaa 9,800 aaa aaaaa --- 0 ----9,800 =-__a=aa = aaaa= -asa ' �i� J I- ..'WASTEWATER TREATMENT FACILITY 27,396,171 8,501,008 4—,-6-0-0—,-0-0-0 35,897,179 RB S 1,800000 ,4 OP II ; 1600,000 FA ---------- —1300;000 ----- ----- ----555555 1,300,000, `GO 27,396,171 16,201,008 p 55-------- —5555 --- _0 0 0 43,597,179 BENTON AREA STORM SEWERS I 342,000 342;000 GO ---245_000 ---------0 ---------- 245 , 000 HC - ---------- -------- 587;000 aaa======0---0 -- ---- ------ ---587,000 OP = Operating Revenues GO = General Obligation Bonds RB = Revenue Bonds vl FA = Federal Aid HC = CDBG Funds ',.Q , 307 3OB CAPITAL IMPROVEMENTS PROJECTS ^ ^ DESCRIPTION OF PROJECTS i PARK ROAD STORM SEWER DESIGN The design will be done for installing storm sewer from the intersection of Magowan Avenue and Park Road to the Iowa River via Granada Court, Manor Drive and City Park. General Obligation bonds will fund the design. ' .;WASHINGTON AREA STORM SEWERS - E Storm sewers' in the Washington Street area east of First Avenue will be installed in conjunction with the E sanitary interceptor sewers. General Obligation bonds will pay for this project. ` RAILROAD CROSSING SIGNALS Warning signals will be installed at the -Kirkwood Avenue crossings at both Gilbert Court and Maiden Lane. The railroad.company_will do the work and the Iowa DOT will fund most of the project. Iowa City's share will be I. -funded by Road Use taxes. ' DUBUQUE STREET DECELERATION LANE This project will provide a'deceleration lane for southbound traffic on North Dubuque Street turning right onto f! Foster Road. :Road Use taxes will fund this project. i MELROSE AVENUE. BYINGTON TO HAWKINS DRIVE i? This project involves the reconstruction and widening of Melrose Avenue to 45' from Hawkins Drive to South rl ii Grand Avenue and to 37' from South Grand Avenue to Byington Road. Necessary storm sewers will be installed. General Obligation bonds and special assessments will fund this project. NI KIRKWOOD'AVENUE:61LBERT TO DEFOREST 1 I, This project reconstructs Kirkwood Avenue to four lanes from Gilbert Street to Gilbert Court and to three lanes from Gilbert Court to Summit Street and then two lanes from Summit Street to DeForest Street. General Obliga- tion bonds w?Jl fund this project. 3OB CAPITAL IMPROVEMENTS PROJECTS SCHEDULE OF PROJECTS BY YEARS AND FUNDING SOURCES i PRIOR FUTURE FUNDING - YEARS FY90 FY91 FY92 YEARS TOTAL CODE PARK ROAD STORM SEWER DESIGN -----4,600 ----4,600 GO 0 4,600 0 0 0 4,600 _ ,WASHINGTON AREA STORM SEWERS 700,000 GO 0 --_700,000 700,000 ---------- 0 ---------- 0 ---------- 0 ---------- 700,000 RAILROAD CROSSINGS SIGNALS { 74,700 74,700 SA 4,150 4,150 CO 4,150 4,150 RU -- 0 — --— 83,000 —— --- 83--,000 _ _0 —_— _0 ___ a —_0 _a_____ — __-_a as DUBUQUE ST DECELERATION LANE J ' 1450014_500 , RU ---------- 0 ---------- 14,500 ---------- 0 ---------- 0 ---------- 0 ---- --- ==,14,500 MELROSE AV: BYINGTON—HAWKINS —� 32,500 265;500 265,500' SP 1 J---------- --- ------ -------- -- ---------- ---------- ---------- :. :: 0 0 32,500 0 411,500 444,000 ''` : .. caaaaaaama caaaaaaaaa caaaa=aaaa caaaaaaaaa aaaaaaa_aa aaaaaaaaca _j "KIRKWOOD AV: GILBERT TO DEFOREST 54,000 365,500 731,000 1,150,500` _--0 =__---__-0 — —_54-000 _=-365-500 -- 731_000 1,150,500 ---- ------ — —-------- ---- ---- - ------ GO = General Obligation Bonds SA = State Aid CO = Contributions RU =Road Use Tax SP = Special Assessments 309 GO CAPITAL IMPROVEMENTS PROJECTS O DESCRIPTION OF PROJECTS j MORMON TREK/MELROSE INTERSECTION Left turning lanes will be added in the median of Melrose Avenue at Mormon Trek Boulevard. Road Use taxes will 'fund this project. EXTRA -WIDTH SIDEWALK: MORMON TREK This project involves reimbursement to developers for the additional 4' of sidewalk .where an 8' sidewalk - bikeway is proposed along Mormon Trek Boulevard to Highway N1. Road Use taxes will fund this project..-: EXTRA -WIDTH PAVING The Cit `. y,pays the cost collector and arterial street paving in excess of 28' in width. Road Use taxes will fund this project. . { ARTHUR STREET SIDEWALK ASSESSMENT ; This project provides for the placement of sidewalk along both sides of Arthur Street from Muscatine Avenue to,,; Wayne Avenue. Road Use taxes will fund the sidewalk on City property. The remainder will be funded by Special- 'Assessments:- GILBERT STREET/BURLINGTON INTERSECTION A left. turning lane.and new traffic signals will be provided for west -bound traffic on Burlington turning onto Gilbert 'and north -'and south-bound.traffic.on Gilbert Street turning onto Burlington Street. Road Use taxes will fund these improvements. GILBERT STREET/HIGHWAY 6 INTERSECTION This project involves the addition of right turning lanes at the intersection of Gilbert Street and Highway 06. State Aid and Road Use taxes will fund this project. ,., ..I i RU = Road Use Tax SP = Special Assessments 0 311 SA = State Aid i CAPITAL IMPROVEMENTS PROJECTS y� SCHEDULE OF PROJECTS BY YEARS AND FUNDING SOURCES PRIOR FUTURE FUNDING YEARS FY90 FY91 FY92 YEARS TOTAL CODE MORMON TREK/MELROSE INTERSECTION 34,00034,000 ---------- RU 0 34,000 0 0 0 34,000 EXTRAIWIDTH SIDEWALK: MORMON TREK ---------- 5,000 ---------- 5,000 ---------- -- ---5,000 5,000 ---- 20,000 ----_—_--- RU 0 5,000 _ 5,000 _5,000 _ _ _5,000 J, EXTRA WIDPH PAVING, 4,600 38,400 --- 43,000 RU 4,600 38,400 0 0 0 43,000 --- as =_= == —_ ARTHUR ST.' SIDEWALK ASSESSMENT J .... ---------- 11,200 300 11,200 300 SP. RU .. 0 0 ------- -- 11,500 ------------------ 0 0 ---- ------ 0 11,500 GILBERT ST/BURLINGTON INTERSECTION 96,000 96,000 RU �I — 0 — 0 0 ----96,000 0 96,000 aaammmaama asamaasssa saa¢aaaama a-aaaa=aaa - -aaa ---_— =--aaaaaaa , GILBERT ST/HWY 6 INTERSECTION 4,000 16,500 16,500 ------ ---------- ----- --- SA ---------- ---------- ---------- _---ammaa0 aaaaa4=000 aaamaaaaa0 a -=------a aar44,000 as==48,000 RU = Road Use Tax SP = Special Assessments 0 311 SA = State Aid i - CAPITAL IMPROVEMENTS PROJECTS DESCRIPTION OF PROJECTS ^ _ N. HIGHWAY N1 CAPACITY IMPROVEMENTS . Highway H1 will be reconstructed from I-80 north approximately .45 mile to a four -lane facility with a raised median and left -turning lanes at Northgate Drive and Highlander Inn Drive and realignment of the on and off ramps to I-80. This project is a RISE and 4R project. Iowa City's portion of funding will come from operating revenues BRIDGE -AND CULVERT PROJECTS PLANNING Several bridge'replacement projects and stormwater culverts have been requested. Work for design or studies of the individuals projects will be funded by General Obligation bonds. SUMMIT STREET, BRIDGE REPLACEMENT -; This projectprovides for the redesign and replacement of the Summit Street bridge spanning the Heartland Rail Corporation tracks. This project will also include the removal and replacement of pavement on Summit Street from Sheridan Avenue to Walnut Street. Federal grants and General Obligation bonds will fund this project. BENTON"STREET "BRIDGE WIDENING This project will provide for the design, widening and rehabilitation of the Benton Street bridge over the Iowa I-+ River from the existing two-lane to a four -lane facility. Federal grants and General Obligation bonds will fund this, project. MAIDEN LANE PEDESTRIAN BRIDGE A pedestrian bridge will be constructed spanning Ralston Creek and connecting the_"..portions of Maiden Lane on either side.of.the creek.Road Use taxes will fund this bridge. PIER SCOUR ELIMINATION i!!` This project entails the installation of rip rap around the piers of the Park Road and Iowa Avenue, bridges , which span the Iowa River. The rip rap will protect the piers where the Iowa River current' has displaced " backfill, a condition referred to as scour. General Obligation bonds will funds this project. 312 Po i .V �.1 1 ° CAPITAL IMPROVEMENTS PROJECTS SCHEDULE OF PROJECTS BY YEARS AND FUNDING SOURCES j PRIOR FUTURE FUNDING l YEARS FY90 FY91 FY92 YEARS TOTAL CODE N. HWY 1 CAPACITY IMPROVEMENT 30 -__376_200 468,834 --------- ------- 845,034 SA 439,000 523,764 0 __------- 0 - 0 962,764 BRIDGE'& CULVERT PROJECTS PLANNING ----- 25,000 ---------- 25,060 -- 25,000 ---------- ---------- 75,000 GO 0 25,000 - 25,000 25,000 0 -------- 75,000 i SUMMIT'ST BRIDGE REPLACEMENT - - 78,000 244,700 322,700 GO ---------- ---------- ------------- _-_628,800 .. FA I 3 0 0 0 78,000 873,500' ---628_800 951,500 BENTON ST BRIDGE WIDENING 425,655 767,553, 383,777 1,576,985 FA ---844,113 422,056 1"266 169 GO tI' 1,611,666 805,833 0 0 2,843,154 -425,655 MAIDEN. LANE PEDESTRIAN BRIDGE 25,000 25,000 50,000 RU 0 25,000 25,000 0 0 50,000 a--eaavaaa aecaaacvcv ccccaaccaa aavasaoccv casco=va=c co==o--aaa ;PIER SCOUR ELIMINATION - '- ---------- 0 3,500 ---------- 3,500 ---------- ---------- 0 0 ---_39,500 - 39,500 43,000 ---------- 43,000 GO - ==occaacov aocaoc=acs cacccaaxca ccca==a___ __________ _____c=ccc' OP = Operating Revenues SA = STATE AID FA = Federal Aid RU = Road Use Tax GO = General Obligation Bonds 313 i CAPITAL IMPROVEMENTS PROJECTS DESCRIPTION OF PROJECTS MELROSE AVENUE BRIDGE REPLACEMENT .i This project will provide for the design and replacement of the Melrose Avenue bridge which spans the Heartland Rail Corporation tracks along with the design and reconstruction of Melrose Avenue from Hawkins Drive to Olive Court, in University Heights. Federal grants and General Obligation bonds will fund this project. WOOLF AVENUE BRIDGE DECK REPLACEMENT This project will provide .for the design and replacement of the deck on the Woolf Avenue bridge spanning Highway 6 and:the CRANDIC Railroad. Federal grants and General Obligation bonds will fund the project. AIRPORT RUNWAY 17/35 i The Airport Master Plan includes.rehabilitation of Runway 17/35, a taxiway and an apron. The FAA has approved a federal,grant and Airport Operating'revenues have been reserved for this project. AUTOMATED. WEATHER OBSERVATION SYSTEM An application has been submitted for federal grant from the FAA for installation of an Automated We Observation System (AWOS II) and Segmented Circle. Airport operating revenues have been reserved for the City',s'share of the project. AIRPORT RUNWAY 06/24 , The Airport Master Plan includes rehabilitation of Runway 06/24. An application for federal gran P t from the FAA has been submitted. Airport operating revenues have been reserved for Iowa City's share of the project. AIRPORT'RUNWAY'12/30 The, Airport Master Plan includes rehabilitation of Runway 12/30. An application for federal grant from the FAA !I 3 has been submitted. Airport operating revenues have been reserved for Iowa City's share of the project. r( Q� OPP 314 ;Ar , IJG �.r••.. - CAPITAL IMPROVEMENTS PROJECTS SCHEDULE OF PROJECTS BY YEARS AND FUNDING SOURCES i PRIOR FUTURE ---74,163 FUNDING �. YEARS. FY90 FY91 FY92 YEARS TOTAL CODE MELROSE AVE. BRIDGE REPLACEMENT 82,500 234,600 AIRPORT RUNWAY 06/24 317 100 GO li _-_614,400 614400, FA - 0 82,500 0 849,000 0 931 500:` WOOLF AVE. BRIDGE DECK REPLACEMENT 28,548_ 28,548_ , ri I 1L 35,500 126,600 162,100' GO € ""----'0 _ 284,400 284,400 FA 0 _________ 0 _ 0 35,500 411,000 446,500 AIRPORT RUNWAY 12/30 AIRPORT RUNWAY 17/35 �. 281,925 151,875 151,875 FA i .281 925 FA 31,325 ---------0 -----"--0 . 16,875 ---168,750 311325 OP i 313,250 0 0 0 0 313,250- i 0 =168_750 0 GO = General Obligation Bonds AUTOMATED WEATHER OBSERVATION SYSTEM Federal Aid OP = Operating Revenues 66747 66,747 FA . i 7,416 7,416 OP ---------0 ---74,163 ---------0 ---------0 ---------0 ----74,163 _ AIRPORT RUNWAY 06/24 li 256,932 256,932 FA 28,548_ 28,548_ OP 1L 0 _- 0 -__285,480 ""----'0 -------__0 ===285,480' AIRPORT RUNWAY 12/30 �. 151,875 151,875 FA i ---------0 -----"--0 . 16,875 ---168,750 16,875 -------- OP _-----'--0 0 =168_750 0 GO = General Obligation Bonds FA = Federal Aid OP = Operating Revenues 315 i CAPITAL IMPROVEMENTS PROJECTS DESCRIPTION OF PROJECTS 316 cl. AIRPORT: NEW TAXIWAY The Master Plan includes construction of a new taxiway. An application for Federal grant from the FAA has been ' 'submitted." Airport operating revenues have been reserved for Iowa City's share of the project. "-.AIRCRAFT PARKING APRON � There is a need for more hard -surfaced parking and tie -down space for aircraft. An application for Federal I grant from 'the FAA has been submitted. Airport operating revenues have been reserved for the City's share of the, project: ".ANIMAL CONTROL FACILITY The 'cities `of Coralville and Iowa City have entered into a 28E Agreement to expand and operate Iowa City's current :Animal Control facility on a joint basis. Operating revenues from Iowa City's General Fund will pay for'Iowa City's share.- Coralville will contribute the remainder. MONITORING WELL INSTALLATIONS 'To`comply with State Hydrogeologic Requirements, wells will be installed at the landfill to monitor groundwater leachate.., Landfill operating revenues will fund this project. r CIVIC CENTER BUILDING PLAN The Civic Center will be remodeled and added onto in order to both accommodate the needs of Police and Fire .Departments and also to provide office space for employees who are currently working in rented offices. General Fund operating revenues and Certificates of Participation will fund this project. 'I MAYOR'S YOUTH PROJECTS I� General Fund, operating revenues will be allocated for the Mayor's Youth Program to have funds with which to 'LI match state or federal grants. 316 cl. CAPITAL IMPROVEMENTS PROJECTS SCHEDULE OF PROJECTS BY YEARS AND FUNDING SOURCES i PRIOR FUTURE FUNDING YEARS FY90 FY91 FY92. YEARS TOTAL CODE 468,000 468,000 FA ----52,000 __--52,000 OP ---------- ---------- -------------------- 0 0 520,000 0 0 520,000 112,500 112,500 FA 12,500 12,500 OP ---------- ---------- ---------- ---------- - - ----- 0 - 0 0 125,000 _0 125,000 'caaaaa:aaa aaxxxxa-a_ aaaacaaaaa a_aaa=aaaa a__ -aa-- ` ; FA = Federal Aid OP = Operating Revenues CO = Contributions V`. CP Certificates of Participation Q 317 L. 214 961 r 257,039 CO __ :.-------- 57,039 -----"_--- -_-----_-- ---------- _ • __ 0 272,000 a -J a a- 0 ---------- _ 0 ---------- 272,000' _ -__0 _ _______ __________ JMONITORING WELL INSTALLATION 200,000 200,000 OP �• -- 0 ---------- 200,000 ---------- 0 ---------- - - _---- 0 200,000 ---0 CIVIC CENTER BUILDING PLAN ' 300,000 600,000 300,000 1,200,000 OP i �I 1,300,000 _ 1,300,000 'CP 300,000 600,000 1,600,000 0 2.500,000 1 aaaaaaa=aamaaaamaaam a xaasaaaxxaa _0 _-_--_- _xa aaaaaaa MAYOR'S.YOUTH PROJECTS J5,000 5,000 5,000 15,000 OP 0 5,000 5,000 - 5,000 0 15,000 FA = Federal Aid OP = Operating Revenues CO = Contributions V`. CP Certificates of Participation Q 317 L. ,� • CAPITAL IMPROVEMENTS PROJECTS SCHEDULE OF PROJECTS BY YEARS AND FUNDING SOURCES PRIOR YEARS FY90 FY91 FY92 YEARS FUNDING TOTAL CODE I J CURB RAMP INSTALLATION 1,000 5,000 1,000 6,000 6000 4,000 'OP --__ _---_7_000 __� NC „ 6 000 aam===iia -----8i00G 7,000 7,000.. — -- 0 __ _ 28 000 I 0 � GRAND TOTALS: • ` 30,569,626_20,762,601 3,438,113 --_= aaaaaaaaaa saaaaaamaa co- .2,200,050 2,840,500 59,810,890 ~ OP = Operating Revenues HC = COBG Funds r f 1 CAPITAL IMPROVEMENT PROGRAM PROPOSED PROJECTS NOT FUNDED PROJECT ESTIMATED COST MELROSE AVENUE IMPROVEMENTS j 924,000 KEOKUK STREET SIDEWALK IMPROVEMENTS 30,200 IOWA RIVERBANK STABILIZATION 76,200 BROOKSIDE DRIVE AND SECOND AVENUE BRIDGES IMPROVEMENT 425,500 HIGH STREET STORM SEWER 62,500 - - FAIR MEADOWS AREA STORM SEWER IMPROVEMENT 607,500 HOLLYWOOD BOULEVARD IMPROVEMENT 82,500 F STREET CULVERT REPLACEMENT PROJECT 294,000 DODGE STREET PAVING IMPROVEMENT 665,000 FOURTH AVENUE CULVERT REPLACEMENT 294,000 SOLID WASTE INCINERATION/REFUSE DERIVED FUEL * • SOUTHGATE.STREET IMPROVEMENT . 463,000 RIVER STREET IMPROVEMENT, RIVERSIDE DRIVE TO WOOLF AVENUE 478,000 ROHRET ROAD PAVEMENT IMPROVEMENT 412,000 ROCHESTER AVENUE BRIDGE DECK REPLACEMENT 141,000 PARKS AND RECREATION COMPLEX 1,512,000 MERCER.PARK PARKING LOT RESURFACING 40,000 CITY PARK TENNIS COURTS 132,000 WILLOW CREEK PARK PARKING LOT 21,000 SCOTT BOULEVARD PARK DEVELOPMENT 82,500 I' LIGHTING - UNIVERSITY SOFTBALL COMPLEX 120,000 ` DEVELOPMENT OF RYERSON'S WOODS 44,000 MINI -GREENHOUSE 5,500 GOVERNOR STREET WALL - OAKLAND CEMETERY 68,400 FRISBEE GOLF COURSE 7,200 WEST LANDFILL ASPHALT RUNWAY 8,000 FIRE DEPARTMENT TRAINING FACILITY 322,520 POLICE.AND FIRE RADIO SYSTEMS 989,920 MOBILE DATA TERMINALS - POLICE 225,000 CITY PARK EQUIPMENT STORAGE BUILDING 10,000 CREEKSIDE PARK SHELTER/RESTROOM 38,500 COURT HILL PARK DEVELOPMENT 32,000 FAIRMEADOWS PARK PICNIC SHELTER 6,000 *This project is determinant upon future state or federal requirements regarding the landfill. Possible cost of such a project could range (, from $6 million to $20 million. 320 i 'i "I d 41 -do FINANCIAL POLICIES FOR THE OPERATING BUDGET SCOPE The purpose of this section is to present the policies that the City of Iowa City follows in managing its financial and budgetary affairs for the Operating Budget. The funds involved are the General fund, the Debt ' Service fund; the Enterprise fund, the Trust and Agency fund, the Internal Services fund, the Special Revenue i fund and the Capital Projects fund. Most of these policies are not new, but represent long-standing principles and traditions which have guided the City in the past and have allowed the City to maintain its financial stability.. L POLICIES _ 'f Ir: Balanced Budget 1. The operating budget of the City of Iowa City shall be drawn so that available resources and yanticipated expenditures are equal. ,. U, 2 Th C' The City may levy for the expected costs of property and liability insurance policies and estimated claims losses held by the City. .321 i e ity will maintain an unreserved balance at year-end at a level determined by Council to fund cash flow requirements in the first quarter of a fiscal year. { 1I. -Revenues -i� Z1., Property Taxes A. The budget of the City of Iowa City shall be `drawn so that the general tax levy does not ^� exceed limits established by State law. B. Debt Service Levy i. ?axes.shall be levied each year under the Debt Service Levy in the amount equal to the general obligation principal and interest due in that same year, net of the portion abated or paid by the enterprise funds. C. , Tort Liability Levy The City may levy for the expected costs of property and liability insurance policies and estimated claims losses held by the City. .321 i 1I D. Employee Benefits Levy The City shall use the Employee Benefits Levy for: 1. The City's share of contributions to police and fire pension and retirement systems, at rates determined by an actuary, for currently employed sworn officers. 2. The City's share of contributions for employee benefits budgeted under the General Fund only if the general tax levy is equal to the maximum levy established by State law. Tax revenues under the employee benefits levy will be receipted into the special revenue fund and then transferred into the General Fund. E. Transit Levy Taxes levied under the transit levy shall not exceed the limit established by State law. i _ Tax revenues from the transit levy will be receipted into the General Fund then transferred ! to the Transit Fund. -' -i 2. Fees and Charges The City will establish fees and charges, in accordance with revenue bond requirements or for covering all or part of the related costs of providing the services.- The City will review fees and charges, at a minimum, on a biannual basis; 3. Investments The, City will invest 100% of idle funds and will obtain the best possible return on all cash ~ investments within the limits of the State law. 'f 4. Intergovernmental Revenue Revenues from local, State and Federal governments will be used according to the restrictions. or `.'intent placed on each: 5. Additional Revenue Sources _ The City will continue to search for additional revenues as a method ofbalancing its budget. 1 322 " a" - III. Expenditures '} 1. Current Service Level Maintaining the current level of services will receive first priority for funding. 2. Cost Effective Programs The City will encourage technology and capital investment programs which are cost effective and reduce operating expenses. 3. 1 - Infrastructure and Equipment i ' The City will continue the scheduled level of maintenance and replacement for its infrastructure and equipment. 4. Reductions ] To balancethe budget, the City will attempt to avoid reductions. If'the situation arises, ' consideration will be given first to alternatives which avoid employee layoffs, resist cuts in service'and establish user fees. IV. ,Economic Development - The City will take active measures to encourage economic development of the community with the intent of increasing jobs and the tax base. +II b. ..Debt Service J 1. Purpose of Debt 1 Debt will fund capital improvement projects; it will not be used for annual operating expenses: 2. ;;, Debt Limit The total general obligation debt will not exceed 5% of the total assessed value of real property. , FISCAL POLICY ANNUAL OPERATING EXPENDITURES 1. BALANCED BUDGET: The budget of the City of Iowa City shall be drawn so that estimated revenues and anticipated expenditures are equal. (State law requirement.) — 2 TAX CEILINGc. The budget of the City of Iowa City shall be drawn so that tax revenue in the general operating fund does not require a tax levy in excess of the limit established by State law. - CAPITAL EXPENDITURES 11.: ':: 'DEFINITION:. A. Capital Improvements - Capital items of a relatively permanent nature, such as buildings, and other attachments or improvements to land which are intended to remain so attached such as storm drains, sewers and streets. Capital improvements have four characteristics: (1). They are permanent in nature. (2) They are relatively expensive. (3) '-They,usually don't recur annually. (4) They result in fixed assets, p B. Capital Expenditures - Those expenditures for public improvements and their preliminary studies �. and,the acquisitions of property or equipment for new public improvements. ,Capital expenditures expenditures are for capital:improvements and shall be financed under the provisions of this fiscal policy and planned in.terms of the three year Capital Improvements Program. Excluded from capital expenditures are operating expenditures; those 'annual expenditures 'which "are necessary to the maintenance of the city, the rendering of services, and providing for normal operation. 2 '. :,PROJECT ANALYSIS, «� l Capital improvement projects for the three year period shall be.analyzed for the following: ffr 324 �.r ' A. Compatibility with the Comprehensive Plan. B. Revenue Source - A clear distinction shall be made between tax-supported and self-supported bonds (G.O. versus revenue bonds). All projects supported by revenue bonds must demonstrate ability to ..� develop sufficient incomes to repay their costs and costs associated with financing. In addition, proposed revenue sources shall be analyzed in terms of whether the revenue can be used for the proposed project and the probability that the revenue will be available. J C. Compatibility with the City Council's goals. I 3.' MAXIMUM LIMITATIONS ON GENERAL OBLIGATION BONDS: The following two maximum limitations shall apply.to.general obligation bonds: I A Debt Limit: Debt incurred as a general obligation of the City of Iowa City shall not exceed constitutional or statutory limits: presently 5% of the market value of the taxable property within the corporate limits as established by the City Assessor. (State law requirement.) B. Borrowing Reserve: . A minimum,of.20% borrowing reserve, or debt margin, if the shall be maintained to meet emergencies, and so used, bonds shall be retired as soon as reasonably possible in accordance with the provisions of,this fiscal policy. '4. —I CEILING ON DEBT SERVICE: —r Debt service charges payable from the general tax levy shall not exceed 25% of that levy in any one : fiscal year. . 5. FINANCING: As a general rule, financing of capital improvements shall meet the following guidelines: l _J A. General property tax and operating revenues, to the extent available, shall be used for capital _1 l project financing. 1 B. When general property tax and operating revenues are not available under the maximum tax rates permitted by law or deemed advisable by the Council, financing of capital projects and replacements may be accomplished by the use of bonds as outlined in Section 6 hereof. �. C. ' Every effort shall be made to seek out state or federal grants or assistance to offset a portion of I the cost of capitalprojects. P� e i. 6.. BOND ISSUES: I A. General Obligation Bonds - Bonds ,shall be of a serial type and general obligations to the City of Iowa City. They shall have a maximum maturity of 20 years. The maturity schedule shall provide for level principal amortization payments insofar as practicable. B.-<. Revenue Bonds - Revenue bond financing shall be determined after first reviewing whether the use T of revenue bonds could be more advantageous than financing with general obligation bonds. Revenue Bonds shall be issued in accordance with the following.- (1) ollowing:(1) Amortization of principal and interest shall require no more, includingreserves, than approved estimates will provide from next revenues to.be available. �I (2) Insofar as possible, debt service, after the pro ect has been completed and in operation for Y. one full fiscal year, shall be level within prajtical constraints each year. (3) All revenue bonds for public purposes shall be sold at public competitive bidding in - accordance with ;the requirements of Chapter 76, Code of'Iowa as amended. f`. The first fiscal policy was adopted by motion of the City Council at its regular meeting on June 5, 1973. This _ revised policy was adopted by Council motion on June 19, 1979. LJ I, 326r '" a _ e7* GLOSSARY Bonds: Bonds are issued to finance long-term debt which is usually incurred for capital items and projects. A bond is a written promise to pay a sum of money at a specified date or dates in the future, called the maturity date(s), together with periodic interest at a special rate. The most common types of bonds are general obligation and revenue. General Obligation Bonds are backed by the full faith and credit of the City. General obligation bonds are repaid with funds received from property taxes through the debt service levy or with other available funds such. as abating Enterprise Fund revenues. General obligation bonds for non-essential items, 'as defined by State law, must.be approved by voters before they can be issued. Revenue bonds, are issued by EnterpriseFund projects. The principal and interest on these bonds are payable exclusively from the earnings/revenue of the Enterprise Fund. Budget: A financial plan for specific time period that estimates the expenditures and the means of financing those expenditures which are associated with all services and functions performed by the City. Capital. Improvements Program (CIP): A legislative and management tool used to assist in the scheduling, planning, and execution of a series of capital improvements over a three year period. The CIP is updated j j annually. It sets forth the estimated expenditures by year and specifies the resources estimated to be �+ available to finance the project expenditures. Capital Improvements Projects: The specific projects that make up the Capital Improvements -Program. .;The, projects involve construction, purchase,.or renovation of city facilities or property. They are generally `non-recurring major improvements to the City's physical plant which necessitate long-term financing and Jare permanent in nature. Capital Outlay: Expenditures for fixed assets, such as equipment, remodeling, minor building improvements, and vehicles,, that are funded from the operating budget. Since long-term financing is not necessary a 7 expenditures of this type are of such recurring character, these items are not part of the Capital nd Improvements,Program.,. - ! Commodities: Items or supplies needed for routine maintenance and operations. They include cleaning, maintenance and office supplies, repair materials, minor equipment, and tools. Contingency:- Expenditure category used for budget purposes only. The amount is an allowance for either unexpected costs or unforeseeable price variances during the budget year. !� 0% Expenditures: The cost of goods received and services rendered. R � V � d r. 327 Fiscal Year: A 12 -month time.period in which financial transactions are recorded. In Iowa, the fiscal year begins July 1 and ends the following June 30. Fund Balance: The balance that remains in a fund on a given date after all expenditures have been made. This f\ ' balance shows the fund equity. V Personal Services: A General Fund expenditure category that includes all wages and benefits paid to employees. Reserves: An account used to earmark a fund balance or a portion of a fund balance for a specific use. A reserve may be established formally by ordinance or resolution or informally by administrative action. Revenue: Income derived from taxes, fees, grants and charges. In the broader sense, "revenue" refers to all - government income, regardless of source, to fund services. Services and Charges: A category of expenditures used for the purchase of services provided by individuals, businesses or agencies who are not in the direct employ of the City. Special Assessment: A tax levied against a property owner to offset all or part of the cost of public capital i. improvements which are deemed to benefit that particular property. Special assessments are commonly used to finance improvement projects such as street construction, sidewalk construction, or installation of sewer i e 1 n s. Special assessments are levied in addition to regular property taxes. 9 P P Y Subsidy: 'Financial aid given to a governmental unit by another governmental unit. For example, in Iowa City, the General Fund subsidizes Public Transit with property tax monies. Tort Liability: :A tort is a wrong against an individual or property that is neither a crime nor a' violation of,a contract: •The,City could be found liable or responsible by a court when a tort occurs on City property, as a result of the actions of a City employee, or the function of a City operated activity. The City levies a special tax to purchase tort liability insurance and to cover the cost of.tort damages for which the City is found responsible. Transfers: Financial transactions that occur between City funds. Trust and Agency: Funds used to account for monies held by the City in a trustee, custodial or agent capacity for the City's pension and retirement funds and for other entities such as other governmental units.. The budget includes the Johnson County Council of Governments (JCCOG) which is a joint endeavor among city governments within Johnson County and the county government. r , 328 `I i ,I ,, PREPARATION OF THE FINANCIAL PLAN In August, the Finance Department writes a manual of directions and updates all forms. The manual contains: =( 1) directions for completing the forms, 2) descriptions of line items that may be budgeted under the respective �. line item, and 3) projected prices or inflation factors for various supplies, service-contracts,.vehicle maintenance service, telephone and postal services, and office furniture and equipment. r In:September, the manual and forms for the next financial plan are distributed to Department and Division Heads. They also receive salary projections, a three-year history of each Department's/Division's actual expenditures, ,and and projected revenues and costs for the three years covered by the Financial Plan., (The Finance Department revenues individually and applies inflation factors to current expenditures for projected costs.) !' In :October, the forms are returned. They are: 1) the Department's/Division's adjustments to revenue and cost projections, 2) their list of travel, and 3) their equipment that will be purchased. In November, the Finance -Department reviews the forms and compiles them all into a budget. All.budget forms and adjustments are sent to the City Manager. By" mid-December, the City Manager decides which modifications to operations will be made. A tax levy is computed. Analysis is done so all funds have required balances or zero balances. Then the Proposed Financial Plan document is printed.i. In January; the City Council reviews the Proposed Financial Plan. In, February, the Proposed Financial Plan and a memo of Council's changes are presented to the public. _A ublic P hearing.is held at least one week prior to the final adoption. In March,' the final Financial Plan is adopted. The State of Iowa requires a one-year budget to be adopted by March 15 of each year. The applicable year in Iowa City's three-year Financial Plan is adopted as the annual budget to satisfy State requirements. 329 i PROCESS TO AMEND THE FINANCIAL PLAN Throughout the year, Departments and Divisions may request budget amendments for expenditures that were not ' included in the budget, for example, capital outlay, repairs to equipment and buildings, wages for temporary employees and overtime related to work assignments outside of the budgeted staffing level. On the amendment requests, departments/divisions explain the reason for requesting additional funds and also suggest a funding I' source for it: 1) Subtract budgeted funds from another item within their budget. j2), Show that additional revenue will be received. I i" 3) ' Request.funds from the "contingency" (see definition in Budget Glossary). i, The requests, are reviewed by the Budget/Management Analyst for accuracy. Then, the Finance Director approves ' or denies the request. Upon approval, the amendment is added to the budget so that the next monthly Budget J Comparison Report includes it.—Amendment requests are not accepted after a date set by the Finance Department in order to compile necessary reports for Council action on .the amended budget. i By,'May 31 of each year, as required by the State, the City Council holds a public hearing and approves :the amended budget for the year ending June 30. Statements of budget and actual revenues and expenditures are presented, for the City as a whole,in the notes to that year's Financial Report. Legal compliance 'is met if actual expenditures•do"not exceed the budgeted expenditures. `i �i s i j 330 �I I: ' 'a I RESOLUTION NO. 89-50 A RESOLUTION ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 1990. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The _annual budget for the fiscal year ending June 30, 1990, as set forth in the Adoption of Budget and Certification of Taxes and on the Adopted Budget Summary and in the detailed budget in support thereof [ showing the revenue, estimates and Iappropriation expenditures and allocations to programs and activities for said fiscal year is i adopted, and the Clerk is directed to make the filings required by law and to set up the books in accordance with the summary and ( p, details as adopted. It was moved by Ambrisco and seconded by Horowitz the Resolution be'adopted, and upon roll call there were: i' AYES: NAYS: ABSENT: f X Ambrisco d -s X Balmer X Courtney X X Horowitz Kubby X Larson X McDonald Passed and approved this 7th day of March 1989, ATTEST: - CLERK NOTE: Annual budget is required by the State of Iowa. 331 d -s M Passed and approved this 7th day of March 1989, ATTEST: - CLERK NOTE: Annual budget is required by the State of Iowa. 331 srD i” i eDr p. IOYd CITY ADOPTED BUDGET SUMMARY ON A CASH a•n^npy rr IOrn rr 11p/n 01 ACWM MM) fAflf rYE 6/30/90(GM - Gmr•I Spwbl r•r•M„ MW ivrY. Cap.bl [.p.ria•al. I,OI•.M1 null, ^K.44Y PMA eereele Alp Or1N IeAA(e,0 IOOe[t1 K1 l01 I[I AI rr IwvnO 5.229, n. 5,747,162 w15.140d68 21412,598,60 av!.10,89J�473 101 - r...,lmr••A w •41fl.621 Im 1r e..••„e 1.301,13 IH .2.600.000 1e_ in 03.8,5,iZ cm I... _ u -. 1°a !m us lex . _ in _-- ms va_ xa -_ 0378 u 378,002 no u.auv,q On°nOv`-Y-- IM Oi - - =e1--- loo _ 1.'—__- Ivy xn w - u _160,150ii1... 50,747 as 1,129,920 Ili 2,864,004 Oe 25 000. In - las 1w °O 258 nv,_2,808 112 ru_378.260 xq_ 009 Cbenl s. ee 2 439,240 nx _ 96,927. 1a lee 1,311 087 1v> 78 620 ��. m 5,930,350 .0 >0 11 313,989 .. _- o A'--- __ It. III ... -_. _ lv.... nr,10,41$.,.J23 xa 12, 996.490 _ ao _.167,079 11p 228.974 ... —.— is h 7R 389 ive„. _ ? __ 262. 841 xso 11243 w_... ... ...._ . owa sir, _ V. 1 iAb w 3,914261 ur ' ^ WN1wel o.a v1 Ile 1 .943,834 I's m .2,793.954 1tl 102,723 ns ax I7.216.491 ^ ••a,N1.N A„n xeb, 94_Ilv 1/2 ,w .9,969.719 2a xa r.a e•.w.adu.s,.,n.._ .. va _ 4 qp Ia va xm m xsa eerRlelrlj�e ArrMe rers Are o rare uus m Ix� wl ...... xn ___._. xa CprrrelT 1emMTa11 ea,•; Qo..e.•Ilyi.;•p . IWN v.o. 6.093.100 10 18.025 .. 272.000 w> .. iiii, rinm -- �s .632.205 -1n lace AAD mrrllerr m_ 765,744 . ve I26�000, m xn m xse 6,383.125 aa3,281.982 us racr Ale ARrlRrurp - 63d,9S0 lei 842.096 - m •1Z9.43D ?4! _18;1.3 n..30•SQ4,B14 as 4 593 949 xM 7 10.62 wkl tlwl:bal, w R_2.395.557 u� 74.448 1s1 _. In 600 ab0 0 w 021P49 i0 11,923_ � ux .SOZ.fl9 IN ' 4.IZZ330. � 187,3 0 0,506,816 2" _4,070 Abs To C%'v1^1r= _._ n .75,848 l4e , --- IM -fT . •• lu 3,607,840, 1sr 7a w, •_„ xa'4 306 494 214 7.950.174 _ rrr_9w..•v r.w•sa.... _— 101 16 3 ] 0 In 6 02 _721 423 rb•,r.. o., ____,_• 12_1,542,382 ixy 3,85§,175 Iss Q. IM Irl /•F 77,430 xa n i2 -103+3A3-is' xn, 6,50-5sj 1_ l l 9.615.151. N4¢41L2 601 026.891.896 1'-��s"�""u's=`s`•i Oi'-.-_ _ Im 1].945,231 no_4,585, 658 • 1U 3,,60.7.B4Q1u�11j Iu 430 xn __182,713 xxi §10 47,667 il-11I 8.464 3135 °r1IU"�`L'�' ^^ryli-i a. Ia 420,814 is, _• (42,907) 1m_7.7fi0,3B1 rm- 826,386 IM__ (39.006) In -0 m a4r (8.193.060 _ >,a-§7,855,121 Im 7 1 iv 7 p• _.308,534 , im 11__0-_ ; na _.35.880 X424.393,405 021 J 666 In NOTE: This is an attachment to page 331. srD i” NNIN in kad a•n^npy rr IOrn rr 11p/n — 14) ?ay. 13,26@,60 ?».12750,455 xm W, 29,9 ne m 37iO4,740 No ._364 222 .� 2� 3.L.86 >oe 5.229, n. 5,747,162 w15.140d68 21412,598,60 av!.10,89J�473 x/4 ex - 8!: L075.,69 ao, 03.8,5,iZ xn 14,912,64Q 441_33,434.938^ m sU nl US ^ ma Ii i. M 5.852.422 310. 5.677,396 M 4 274 492 au 7 414 165 1 i xo 4 417 189 aG 3 303,857 .N m 6 01a _ 1 .. NIS/ 259 69 si 35 7'300 615 m 168,1 ma Al 11 90859 Oa 10�7i,5 073 amlx D SIiSd - . m22��6 V. t •-n•••_•• NCp1MM OI M.OGII NC UYYI4IMYI q 11CY 'r.. _.r �... _ rµr Ir n.w r..r Nlr I.Ilw.l... w. llw onaIUq [[t1. YY ri.N.�. xw4rr III Ynvwtglr 1. Cwxh.µry W _ Wi N f.y.. r N_rl�d C..xh. bw nmrv.q Mwr tlCwri,� .xr Y.Y[Mynr.p+p Ar M... ![11WAI tB _ M141q.nmy.Yn Wmns.rNWrn.tW..r.yW tl.4r.n ..wnaN •YrµhN+i 4r /M... nwxp.lep Inn pp Y.NJr Inn lY W iM00 GrM wmr n.µ..l n�) Nw Cµ1. :91 SSS N41ib.rr 1111 I u.• n [y.mw uwo IuN City, NIA.r. IN+.r.ytl.d+rCN[wrWr.Imxyy....mW wrµ wN lrNwµ4nw.In..rNJ..xN w.ml.r.nW.. �mwrwn«I..N x. rn.xr..w.wawn u. lwr to TUNA NOTE: This is an attachment to page 331. 333 PERSONNEL LISTING BY DEPARTMENT FULL-TIME EQUIVALENTS O ------- FY89 ------- ------- FY90 ------- i ki FULL TIME _a ---- ---- TOTAL ----- TIME ---- TIME ---- TOTAL ----- Fpr ADMINISTRATION 22.50 .25 22.75 22.50 .25 22.75 FINANCE 46.00 10.74 56.74 46.00 11.24 57.24 PLANNING & PROGRAM DEVELOPMEN 10.20 .75, 10.95 10.20 .75 10.95 PUBLIC WORKS 91.50 .00 91.50 97.50 .00 97.50 POLICE DEPARTMENT 67.00 .50 67.50 68.00 2.20 70.20 FIRE DEPARTMENT 51.00 .00 51.00 52.00 .00 52.00 HOUSING & INSPECTION SERVICES 11.00 .00 11.00 11.00 .00 11.00 LIBRARY i 21.00 8.25 29.25 21.00 8.25 29.25 PARKS & RECREATION 32.00 .00 32.00 32.00 .00 32.00 SENIOR CENTER 4.50 .00 4.50 5.00 .00 5.00 AIRPORT OPERATIONS 1.00 .00 1.00 1.00 .00 1.00 TRANSIT OPERATIONS 23.00 15.50 38.50 23.00 15.50 38.50 BROADBAND TELECOMMUNICATIONS 1.00 60 1.60 1.00 :60 1.60 JCCOG 3.80 .00 3.80 3.80 .00 3.80 EQUIPMENT MAINTENANCE 17.00 .00 17.00 17.00 .00 17.00 SSISTED HOUSING 9.00 .00 9.00 9.00 .00 9.00 I GRAND TOTAL 413.50 36.59 450.09 422.00 38.79 460.79 O r% i ki w _a Fpr LJ `' I I I �i i Finance i i PPID I, J: Fire n� J . 111111111 FY92 Z I" Airport Transit {J iccoo Equipment Assist. Hag. 0 20 40 :, :. 100 120 # Positions Number of Authorized Positions by 335 i Finance i i PPID Public Works Police Fire . 111111111 FY92 Z Sr. Can ter Airport Transit OTC iccoo Equipment Assist. Hag. 0 20 40 :, :. 100 120 # Positions 335 i i i Z { f f- INDEX OF BUDGET UNITS BY DEPARTMENT PAGE ADMINISTRATION City Council . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 City Clerk . . . . . . . . . . . . . . . . . . . . . 67 Legal Department . . . . . . . . . . . . . 71 ! Economic Development . . . . . . . . . . . • . . . . . . 74 City.Manager . . . . . . . . . . . . . . . . . . . .77 f._ Human Relations .. . . . . . 80 Civil Service Commission 83 Civil Rights 107 Human Rights Commission 110 Energy Conservation .. . . . . . . . . . . . . 134 _ Resources Conservation Commission . . . ..: 138 Broadband Telecommunications Operations ... .. , 247 Broadband .Telecommunications Commission . 251 Broadband Telecommunications Reserves . . 252 ^ Equipment Maintenance . . . . . . . . . . 289 Transit Equipment Maintenance Z93 FINANCE Finance Administration . . . . . . . .. . . . . 84 Accounting . . . . . . . . . . . . . . . . 87 Central Procurement Services 91 Treasury • • • • • • . • • • • • • { .y Word Processing . . . . . . . . . . . . . . . . . . 97 Data Processing . . . . . . . . . . . . . . . . . . . . . . . . 100 .y Risk Management . . . . . . . . . . . . . . . . . . . 103 Non -Operational Administration . . . . . . . . . . . . Parking Operations .. . . . . . .. . . . . . . . . . . . .• • 207 _ Parking Reserves . . . . . . . . . . . . . . 211 Central Supply & Print . . . . . . . . . . . . . . . . . . . 296 =j PLANNING & PROGRAM DEVELOPMENT PPD Administration . . . 113 Urban Planning & Development . . . . . . . . . . . .. 116 Riverfront Commission . . . . . . . . . . . . . 120 Design Review Committee .. . . . . . . . . . . . . 121 Planning & Zoning Commission . . 122 ' Historic Preservation Commission . . . . .• • • • 123 .� JCCOG Administration . . . . 259 ! J 336 �•r� s� 1 —i JCCOG Transportation Planning . . . . . . . . . . . . . . . . . . 263 j.-- JCCOG Rural Planning . . . . . . . . . . . . . . . . . . . . 266 JCCOG Human Services Planning . . . . . . . . . . . . . . . 268 is CDBG Metro Entitlement . . . . . . . . . . 271 J Rental Rehab . . . . . . . . . . . . . . . . . . . . . . . . . 277 ' PUBLIC WORKS Engineering . . . . . . . . . Public Works Administration . • , • . . . . . • . 124 127 - Traffic Engineering . . 139 Street System Maintenance . • 142 ^t Pollution Control Operation. . . • . s 215 { * . Pollution Control Reserves 219 ' Water Operations . . . . . . `. . . . . .. . . . . . . . . . ... 222 � Water Reserves . . . . . . . 226 S Refuse Collection Operations 227 Landfill Operations : "231 Landfill Reserves . . . . . . . . . . . . . . . 235 r, . ".`POLICE'DEPARTMENT Police Administration . . . . ... . . . . . : . . 153 Patrol . . . . . . : . . . . . . ._ .. . . . . . . ..: 156 Criminal Investigation . . . . . . . . . . . . . . 159 Records and Identification . . . . . . . . . . . . . . . . . . . . 162 i Community Services Bureau 165 9: Animal: Control 172 FIRE DEPARTMENT Fire . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . 165 HOUSING & INSPECTION SERVICES H&IS Administration . . . . . . . . . . . . . . . . . . . 176 Building Inspection . . . . . . . . . . . . . . . . . . . . . . 179 ' Housing Inspection . . . . . . . . . ... . . . . . . . . . .. . 182 Housing Commission/Appeals Board . . . . . . . . . 186 Assisted Housing Section 8 Existing . . . . . . . 281 Assisted Housing Public Housing . . . . . . . . . . . . . . . . . 285 Assisted Housing Section 8 Vouchers . . . . . 287 . f LIBRARY Library . . . . . . . • 194 i Board of Library Trustees . . . . . . . . . . . . . . . . . . . . 337 PARKS & RECREATION Government Buildings . . . . C.B.D. Maintenance . . . . . . . . . . . . .' . 104' ' . . 130 Forestry/Horticulture . . . . . . . . . . . . . .I, 146 Cemetery . . . . . . 150 Recreation . . . . . . . . . . . . . . . . . . 187 — Parks Parks &Recreation Administration . . . . 19 . . . 1977 Parks & Recreation Commission . . . . . . . 200 SENIOR CENTER Senior Center . . . . . . . 201 fi Senior Center Commission . . . • . 205 AIRPORT Airport Operations ........ 237 i Airport Commission . �• . . Airport Reserves.. . . . 241 - PUBLIC TRANSIT Public Transit Operations . . . . . . . . . . . . . . . 242 Public Transit Reserves 246 NOT CONSIDERED PART OF A DEPARTMENT,- DEBT SERVICE FUND, - EMPLOYEES BENEFITS TRUST Road Use Tax . . . . . . . . . . . . . . . . . . . 257 "! UDAG Repayment . 280 Energy Conservation Program 299 Risk Management Loss Reserve . . . . . . . . . . . . . . . . . . . 300 i r? 'f J.) I 338 i zoo n,