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HomeMy WebLinkAbout1989-03-21 Brd Comm. MinutesDRAFT MINUTES HISTORIC PRESERVATION COMMISSION WEDNESDAY, MARCH 8, 1989 SENIOR CENTER CLASSROOM MEMBERS PRESENT: Russell, Sierk, Kern, Licht MEMBERS ABSENT: VanderWoude, Scott STAFF PRESENT: Beagle, Montgomery CALL TO ORDER: Russell called the meeting to order at 7:35 p.m. REVIEW OF THE FEBRUARY 8 1989 MINUTES: Russell said that the word "City" should be added to the end of the subtitle Report on the "Guide to Historic Iowa" on the first page. Kern moved to approve the minutes as amended, Slerk seconded and the vote was unanimous (4.0). REPORT OF SUBCOMMITTEES: Historical Maps and Educational Materials: With respect to the "Guide to Historic Iowa City', Russell reported that a map and list, featuring about 130 historic sites, has been prepared, including the four walking tours, and submitted to Beagle. A City intern will now do some research to make sure the historic sites listed are correct and add some detail of past occupants, date of construction, etc. Five thousand (5,000) copies will be printed when finished and will be free to the public. After the map is completed, the Commission will approach the Iowa City & Coralville Convention and Visitors Bureau to rewrite and update the walking lour brochures on Woodlawn, Summit Street and the downtown. Also after the City Council approves the revised procedures and design guidelines for structures located in historic districts, Russell said the Commission will work on an illustrated booklet for distribution to property owners in a historic district. Sierk said the Commission can also distribute it to property owners in proposed districts as a selling point for historic preservation districts. Beagle said he hopes to present the revised procedures and design guidelines to the Council in April. Continuing, he said it was staff's intent to prepare an Illustrated booklet following their adoption, Sesauicentennlal Celebration: Sierk reported that Connie and Craig Champion were pleased to have their home included on the house tour as a part of "A Walk Through Time", on May 6th from 11 AM to 4 PM. Six houses will be on the tour, each sponsored by a different Agency or Service. They are: Regina Foundation (home on Melrose), State Historical Society (Kim Marker home on Iowa Ave.), Johnson County Heritage Museum (Dr. Dull's home on Iowa Ave.), Friends of the Library (Marty and Betty Meisel home on Mullin Avenue), Iowa City Public School Foundation (Fritz and 1#4 MINUTES HISTORIC PRESERVATION COMMISSION MARCH 8, 1989 PAGE 2 Sherry Viners home), and Craig and Connie Champions home sponsored by the Historic Preservation Commission. The brochure for the six homes on the tour costs $5 and also serves as the ticket to enter the homes sponsored. There will also be a bus tour (for either $50 a seat or $75 per couple) associated with the Celebration. A gourmet box lunch will be served at Pete Knapps home and Irving Weber will narrate the tour. All proceeds will be split between the six sponsors. Russell wanted to know what Champions need from the Commission in order to make things run smoothly. Sierk said that only the downstairs would be used, and that probably a representative of the Commission should be present. Other than that she said they would mostly need cooperation. Sierk also added that Pat Forsythe would like a statement from each Association giving its purpose, and asked if the statement in the by-laws should be used. Russell said that would be fine but it might be softened for this purpose. Beagle suggested that if there was a program for the event it might be a good Idea to see if the Historic Preservation Week Awards Ceremony could be advertised as a part of It. Commission Logo: Russell reported that the Commission logo had been completed and stationery prepared, and said it is ready for Commission correspondence. He also said that the first piece would be used to write a letter to thank the student who prepared the logo. Tax Incentives and City Ordinances: Russell reported for VanderWoude, noting that there has been a lot of activity in other areas of the Commission, and that as new members come in, the Commission will divide up tasks which will aid in acquiring incentives for historical preservation to present to the public. 'Who To' Book: Licht said she and VanderWoude had spoken several times about the book which will hopefully be ready in some form by May to use with the Historic Preservation Week activities. Licht said VanderWoude is on the Friends of Historic Preservation committee working on the book, and she Is working with them on the book. NORTH SIDE HISTORIC DISTRICT: Russell Informed the Commission that the North Side Historic District has been put on -hold for several reasons. The publications and tax incentives will help promotion, and VanderWoude has been meeting with a North Side neighborhood organization which Is Interested in preservation. Fie let the Commissioners know that the activities to be divided up after the #q MINUTES HISTORIC PRESERVATION COMMISSION MARCH 8, 1989 PAGE 3 Historic Preservation Week will concentrate on this. Things to be Included are listing districts by priority, finding out survey work already done, and finding out which survey work could be done the quickest etc. Russell also said that VanderWoude told him that the Pictorial History of Iowa City would be published in mid April, and that he would get order blanks which will also help in publicity. HISTORIC PRESERVATION WEEK: The Old Capitol Senate Chambers from 3 PM to 5 PM on May 17, 1989, and jurors for the event were secured last month. Beagle noted that the National Trust identified this years theme, as "Look Homeward, America". Russell reported that the mixer sponsored by the Friends of Historic Preservation will be at Old Brick immediately after the Awards Program at 5PM. He said they are going to install a replica cornerstone in memory of Emil Trott and have asked Gerald Mansheim to talk about and sign autographs of his new book. He is the author of the book "Pictorial History of Iowa City." Russell asked the Commission what ideas they had for a keynote speaker. He said that he had thought of Peggy Whitworth of Brucemoore in Cedar Rapids, who will also be a juror this year. Kahler said that the Presidents Mansion is being restored and maybe Hunter Rawlings could speak on that. Beagle said that if the situation became desperate, the Stale Historical Society In Des Moines has offered in the past to help. Sierk said that Margaret Keyes might be a good speaker as well. The Commission chose in order of preference Hunter Rawlings, Margaret Keyes, and Peggy Whitworth. Beagle informed the Commission that space was made available by the library for a display. The display will be prepared by Pat Westercamp and will display photos of properties that won awards last year. He thought that a separate pictorial essay of notable historic structures in Iowa City with narrative about a significant architectural feature that many people may take for granted would be nice. This would take longer to prepare, and maybe would be a good idea for next year's display. Beagle also reported that Pat would make a poster for this year's awards program to be put in buses, businesses and public places which would advertise the event. Beagle said Pat Westercamp had revised the invitation based on instructions the Commission gave last month. He distributed the revised invitation and noted it has the Historic Preservation Street Sign on the front, and on the inside it has the new Commission logo at the top and the Friends of Historic Preservation logo at the bottom. Beagle said they will be able to use the City's bulk mailing rate. Russell said that Friends had last year picked up the cost for the mailing and could reimburse the City this year. Sierk had an extensive list of people to be put on the invitation mailing list, but also suggested that if Hunter Rawlings was to be the speaker, more University of Iowa people should be *09 MINUTES HISTORIC PRESERVATION COMMISSION MARCH 8, 1989 PAGE 4 invited. She also wanted to know how many should be sent out. Russell said that the Old Capitol Senate Chambers will only hold 150 people. Sierk said that she would finish compiling the list and give it to Beagle. The Commission decided that the invitations should be sent out on April 26, 1989. The Commission then began discussion on who should be nominated for awards. Kehler wanted to know what the criteria were that determined whether a structure could be nominated. Russell responded by offering several award possibilities: renovation of an historic structure, remodeling sensitive to history and design of an historic structure, new buildings sensitive to surrounding historical structures and the like. The Commission then noted properties to be nominated for an award: 1. Ed Zastrow, College Block Building, 125-127 E. College Street. 2. University of Iowa Press, 119 Park Road. 3. Richard Shepardson home, 718 S. Summit St. 4. Marc Moen home, 412 N. Dubuque St. 5. Unitarian Universalist Society, 10 S. Gilbert St. 6. Frank Girsh and Marsha Gordon home, 1123 E. College St. 7. Johnson County Courthouse. 8. Harmon Building on corner of Iowa Ave. and Unn Street. 9. St. Mary's Church. 10. Bruegger's Bagel Bakery on Iowa Ave. 11. St. Wenceslaus Church 12. First United Methodist Church. 13. Murphy -Brookfield Bookstore. 14. Preucil School of Music. 15. The Iowa Memorial Union. 16. Keith Achepohl home on Kirkwood Ave. Beagle said he would call Barbara Wagner to see if she knew of anything noteworthy which has been done in the Woodlawn area, and also Steve VanderWoude to check on North Side possibilities. Russell said that he hasn't had anyone in mind to give the Nowysz Award to this year and that It might be a good year to not award It since it is a more distinguished award for those doing preservation. #O MINUTES HISTORIC PRESERVATION COMMISSION MARCH 8, 1989 PAGE 5 HISTORIC PRESERVATION COMMISSION INFORMATION: The Commission discussed the Benton Street bridge situation and Licht moved that a memo be sent to the City Council reaffirming the resolution made earlier to the City Council that a place of the Benton Street bridge be saved and Incorporated as a part of a memorial to Mr. Ned Ashton. Kern seconded and the motion was unanimous (4.0). The Historic Preservation Commission gave special thanks to Alex Kern, Bonnie Sierk and John Scott for their service on the Historic Preservation Commission. Framed Certificates of Appreciation signed by the Mayor and Russell were given to them in recognition of their service. The Commission noted that a special meeting may be needed at the end of April to complete preparations for Historic Preservation Week, or review award applications if there are more sites than the jurors can look at in one day. Sierk moved to adjourn, Licht seconded, and the meeting was adjourned by Russell at 9:23 PM. MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING THURSDAY, FEBRUARY 23, 1989 - 4:00 P.M. MEMBERS PRESENT: Buchanan, Cox, Drum (arrived 4:20), Gelman, Reed, Summy, Swaim, Willis MEMBERS ABSENT: Pacha STAFF PRESENT: Craig, Jehle, Penick, Forsythe, McGuire, Spaziani, Rowley, Thompson, B. Daly, Atkinson OTHERS PRESENT: Maggie Hogan, FRIENDS Representative; University of Iowa student for class assignment CALL TO ORDER: President Gelman called the meeting to order at 4:07 p.m. APPROVAL OF MINUTES: Minutes of the regular meeting of January 26, 1989, were approved. Summy/Swaim. DISBURSEMENTS: Disbursements for January, 1989 were approved. Cox/Reed. DIRECTOR'S REPORT: In the absence of the Director, Assistant Director Susan Craig prepared the following report. 1. Today the Library Board is recognizing library staff members who are receiving service awards. They received awards from the City in January and will get library awards at the staff appreciation breakfast on March 10. Two service awards are being presented to 15 year veterans: Ron Prosser, Customer Relations Specialist in the Circulation Department and Valeria Schnor, primary switchboard operator. Neither can be with us today - Ron is on vacation and Valeria gave birth yesterday to her first child. The following three staff members are receiving ten year service awards: Nancy Rowley, Audiovisual Department and resident staff photographer; Pat Thompson, Technical Services Department, our resident computer genius and Nancy Holland, Youth Services Department and Children's programming specialist who is unable to be with us today. MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES FEBRUARY 23, 1989 PAGE 2 Of the three five-year service award recipients, only Beth Daly is able to be with us. Beth and her husband Dan, in the Audiovisual Department, are both experts in public relations. Diane Sunshine is our expert at copy cataloging of audiovisual materials in the Technical Services Department. V A special five-year award will be given to our last honored guest, Carole Atkinson. Carole has been a temporary employee at the library for five and a half years and has worked in the following departments: Audiovisual, Technical Services and Information. Carole recently received her Masters of Library Science degree which enabled her to assume her most recent duties, assisting patrons at the Information Desk. With the end of the calendar year 1988, these nine employees completed a total of 80 years of service with the City of Iowa City. A theft of cash occurred sometime during the evening of Saturday, February 11th. The greatest loss was suffered by the FRIENDS, the proceeds from their Saturday booksale. The Iowa City Police Department is investigating and library staff are reviewing internal policies and procedures. Pat Forsythe, Library Development Office Director has resigned her position effective Friday, March 3, to accept a position with the Hoover Library Association in West Branch. President Gelman expressed the appreciation of the Library Board for Forsythe's leadership and dedication over the past eight years. Forsythe has been the guiding force in the development of the Library Foundation and will be greatly missed. The staff committee working on the Hazel Westgate memorial formally recommends to the Board that the Storyhour Room in the Children's area be renamed the "Hazel Westgate Story Room." If approved by the Board, the dedication will take place on May 25th at 3:30 p.m. one- half hour before the regular Library Board meeting. A plaque and picture of Hazel will be unveiled and a few words spoken by President Gelman. This occasion will also be used to "unveil" an exciting new slate of childrens events and programs and the emphasis on Childrens' Services as part of the new five year plan. Unanimous approval. Sumgy/Buchanan. On March 15 at 4:00 p.m. the Library will present the official 100,000th library card to a lucky child aged 2-5 whose name has been selected from those submitted to the Children's Room. The winning child will receive several small prizes as well as a special library card. All participants will receive a certificate good for a free ice cream cone. #/10 MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES FEBRUARY 23, 1989 PAGE 3 6. Former Library Board member, Richard Hyman, will present a proposal to the Noon Optimists group requesting that they fund the purchase of a van for the library. Acquisition of a van is a goal in the new five-year plan. 1. Remember the WILL workshop in Des Moines on March 31 and April 1. More information is included in your packets. 8. The annual Volunteer Dinner will be held on Thursday, March 16, at 6:15 in the Library's meeting room. Library Board members, City Council members and Johnson County Supervisors will be receiving invitations in the mail as well as anyone who volunteered at the library during 1988. Bids for printing and dinners were higher this year and we may spend up to $200 more than the budgeted amount. This is dependent on turnout and other factors. 9. A meeting took place this morning with the library's CLSI computer system sales representative. The discussion focused on difficulties associated with a subcontractor who is producing the special upgrade boards which the library ordered last year. More information will be available at the March Board meeting. PRESIDENT'S REPORT: 1. Gelman reminded Board members that the Board of Supervisors and City Council members were invited guests at last year's Volunteer Dinner. The Board agreed that costs for dinners for all invited guests should be shared between the FRIENDS and the Library Board. 2. Gelman discussed the upcoming public budget hearing on Tuesday evening, February 28. Gelman, Eggers and Craig will be attending and Gelman will plan to make brief remarks regarding current staffing levels and usage rates. Maggie Hogan reported for the FRIENDS. She stated that the recent two day booksale was a success and probably will be attempted again in the future. The income generated was the highest ever for a FRIENDS booksale, but the theft of Saturday's cash receipts made the total much lower. Hogan also reported that the FRIENDS Board approved the expenditure of funds to cover dinner costs for invited guests at the Volunteer Dinner. FOUNDATION REPORT: Forsythe announced a $10,000 endowment gift from the Johnson County Bar Association to underwrite the purchase of law books for the library's collection. #/D MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES FEBRUARY 23, 1989 PAGE 4 Forsythe stated that although she has resigned, she will continue working for the Foundation four to six hours per week until July 1. Mark Weber, Foundation Office Assistant, will begin working 30 hours per week until a new Foundation/Development Office Director has been hired. Forsythe also stated that she will continue as Chair of the Sesquicentennial Committee. She reviewed some of the plans for this April event. Forsythe also announced that she and Youth Services Coordinator Debb Green have been working on plans for an annual children's music event to be held at the library in October, 1989. Commitments have already been received from a funding source and also from a performing group. Forsythe reminded the Board of the Iowa Life Share program whereby one percent of a current life insurance policy can be designated to go to the organization of the policy owner's choice, as a beneficiary. The Library Foundation has been so designated on several policies. REVIEW OF DISCUSSION ROOM POLICY, MICROCOMPUTER POLICY AND THE LIBRARY VIEWING AND LISTENING POLICY: The Board reviewed the Discussion Room Policy revisions as recommended by Audiovisual Coordinator Dewey McGuire. The Board approved the recommended changes. Drum/Willis. The Microcomputer Policy was reviewed by the Board. Following discussion, the Board agreed upon a deletion in Section 812.3 dealing with copyright laws. Cox/Drum. The Library's Viewing and Listening Policy was reviewed and several revisions were made to Section III dealing with copyright laws. Drum/Buchanan. ADJOURNMENT: The meeting adjourned at 5:18 p.m. NEXT MEETING: The next regular meeting of the Library Board of Trustees will be Thursday, March 23, 1989, at 4:00 p.m. in the Administrative Conference Room. #/0 MINUTES INTERIM NPO BOARD OF DIRECTORS TUESDAY, FEBRUARY 14, 1989 - 7:00 P.M. IOWA CITY PUBLIC LIBRARY - ROOM 202 MEMBERS PRESENT: Daly, Detroit, Eskin, Everson, Hess, D. McGuire, S. McGuire, Larew STAFF PRESENT: Shaffer, Putnam, Helling OTHERS PRESENT: Bob Hardy, Lida Cochran, Marjorie Strait SUMMARY OF DISCUSSION: The Board discussed the Buske Group orientation retreat which was set for Saturday, March 4. They decided to hold their regular meetings on alternating Tuesdays so as not to conflict with regular City Council meetings. The Board discussed a need to solidify their goals, bylaws and mission. A public forum to hear opinions and visions comparing what access should be in Iowa City was set for Tuesday, February 28, 1989, 7 p.m. in the Senior Center. CALL MEETING TO ORDER: Meeting was called to order at 7:10 p.m. INTRODUCTIONS/ELECTION OF CHAIRPERSON AND VICE CHAIRPERSON: Meeting was begun by Drew Shaffer at 7:10 p.m. Shaffer opened nominations for the Chairman of the Board. Susan McGuire nominated Sandy Eskin for Chairman. Eskin declined nomination. It was decided to wait on electing a Chairperson until members became better acquainted. In the meantime, the Chairperson's role will be rotated in alphabetical sequence by each person's last name. It was suggested that Shaffer chair this first meeting. This was unanimously approved. BEST REGULAR MEETING TIMES FOR NPO BOARD MEMBERS: Shaffer then moved to the next item on the agenda, setting NPO meeting dates. Larew asked how often the Board should meet. Shaffer responded that bi-weekly meetings might be held to begin with. It was decided to meet on alternating Tuesdays, when Council is not meeting, if possible. POSSIBLE DATES/TIMES FOR FIRST ORIENTATION/RETREAT WITH THE BUSKE GROUP: Shaffer an retreat for lthe eNPO in March. Hed that he and ethen asked Buske dBoard umembers ssed having dates orientation would be convenient for them in regard to the orientation retreat. The members then discussed various dates and checked their calendars. Shaffer suggested Saturday, March 4, as a tentative date for the retreat. The Board members agreed except for John Hess who said he would be on vacation through the 5th of March. Shaffer suggested either Bill Blough or Bob Hardy from Heritage Cablevision could sit in for Hess as he was a non-voting ex officio member. This was agreed upon. NPO Interim Board February 14, 1989 Page 2 DALE HELLING, ASSISTANT CITY MANAGER -INTRODUCTORY REMARKS: Shaffer then introduced Dale Helling. Helling spoke to the Board about the background of the cable franchise and the inter -relationship between access, the cable company, NPO and City government as affected by the Cable TV Act of 1984. Eskin asked for clarification of the City's involvement with the NPO. Halling responded that the City's involvement would be limited to a negotiated agreement with the NPO perhaps similar to the current agreement between the City and Heritage Cablevision governing the operation of the Community Programming Center (CPC). Eskin then asked if the agreement had anything to do with the government Channel 29. Helling replied that the agreement pertains strictly to the access Channel 26. He then went on to point out that once an NPO is in place and operating, the cable company is liable to pay $125,000 per year subsidy to the NPO until 1994 (and are no longer responsible for operation of that channel). Susan McGuire asked how the City Council would like the NPO Board to communicate with them. Helling replied that the Council would receive copies of the NPO meeting minutes. THE BUSKE GROUP WORK PLAN: Shaffer then asked if all of the Board members had received a copy of the Buske Group work plan and then proceeded to describe Sue Buske's background and qualifications. He added that a videotape of a session between Sue Buske and the Broadband Telecommunications Commission regarding access television is available and worthwhile. He recommended that those Board members not familiar with Buske obtain a copy of this tape and view it before the orientation retreat. Copies can be obtained from Mr. Don Bailey, 356-5047. He then asked if anyone had any questions concerning the work plan. Dan Daly commented that they were about a month behind according to the Buske plan. Shaffer concurred. Other NPOs were then discussed, Shaffer stated that the NPO in Austin, Texas, was a good example. Susan McGuire said that Dan Bailey had another videotape of Sue Buske at the last National Federation of Local Cable Programmers (NFLCP) conference in which the entire NPO process is explained. Dan Daly expressed confidence in Sue Buske and her ability to assist in the Iowa City NPO. Detroit said that the BTC had recommended Buske's hiring as a consultant. Daly agreed, adding that Buske's information could be supplemented by other sources. CONSIDERATION OF COMMITTEES TO BE FORMED: Shaffer introduced some previously discussed committees and subcommittees for the NPO Board. These include the Transition Committee, Planning Committee, Articles and By -Laws Committee, and Facilities Committee. He submitted for consideration a draft copy of a letter to be sent to the list of NPO applicants asking if they had any interest in serving on any of these committees. Daly thanked Shaffer for submitting the letter and asked if certain changes could be made. Shaffer said yes, explaining that it was just a draft. Daly commented that some sort of return reply should be enclosed with the letter so that individuals could respond. S. McGuire said that the letter would be a way of involving individuals and making use of their talents and skills for the benefit of the community. Eskin asked what had been done to date about residents of University Heights and Coralville in regard to use of the CPC. Shaffer responded that those people were allowed to use the Iowa City access center. Helling NPO Interim Board February 14, 1989 Page 3 explained who would be legally able to use the access center and who could legally serve on Iowa City committees and how this related to initial funding of the CPC and the access channel. Bob Hardy from Heritage Cablevision explained that the CPC did receive tapes from outside Iowa City and cablecast them, as per the current CPC guidelines. The topic of access usage and who should have access was discussed. Evanson moved that the NPO should serve everyone they could. This motion was seconded by Daly. The motion was unanimously approved. CONSIDERATION OF LETTER TO NPO APPLICANTS: Shaffer asked if he should send out the draft letter to NPO applicants. Daly agreed and asked that the subcommittees be listed. Susan McGuire suggested that those who had applied to the NPO Board be invited to serve on committees. Larew asked that this be deferred until the composition and goals of the Board were set. Shaffer reported that Sue Buske asked that the group be limited to 20 persons. The open meeting law was discussed. Helling said that it was his opinion that the open meeting law did not strictly apply because of the very nature of the NPO. Susan McGuire suggested that those who attend the orientation retreat receive first consideration for committee service. Daly suggested to Shaffer that his title should accompany his name on the letter to be mailed to prospective committee members. After some discussion among the Board members concerning demographics and public awareness of the NPO Board, Bob Hardy from Heritage Cablevision recommended that the Board members examine the Heritage guidelines to determine whom their population was in regard to the setting -up of committees, i.e. who card carrying community producers are. Detroit reminded the Board that their future meetings may be cablecast. Hess said that it was conceivable that future meetings could be cablecast live. Daly asked Shaffer if he could get the letter sent out by Friday and to ask for responses by the 27th of February, before the next NPO meeting. Larew suggested that before these various committees are formed, the Board should develop an understanding of their goals and define their mission. The Board agreed and decided to discuss their goals, bylaws and mission at the next meeting and at the orientation retreat with Buske. Daly asked what the agenda for the next meeting would be. Larew asked that Daly as the next Chairman formulate the next agenda and set time limits for individual discussion. The meeting was adjourned at 8:57 p.m. Respectfully submitted, Dre Sh ffer�� MINUTES POLICE AND FIRE RETIREMENT SYSTEM BOARDS - JOINT MEETING JANUARY 31, 1989 MEMBERS PRESENT: Mary McMurray, Thomas O'Brien, Debora Hanson, Matthew Johnson, Larry Donner, Elmer Beckler, Ken Stock, Rosemary Vitosh, Nathan Hopkins MEMBERS ABSENT: Duane Allison STAFF PRESENT: Bill Sueppel, Kevin O'Malley The meeting was called to order at 3:00 PM in the Recreation Center Meeting Room 8. Donner presiding. ITEMS APPROVED: 1. Upon motion by O'Brien and second by Beckler, the minutes of the November 29, 1988, Joint Board Meeting were unanimously approved. 2. Hanson nominated Johnson for Chairperson for the Police Retirement System Board. There were no other nominations. Vitosh arrived (3:05 PM). Johnson was elected Chairperson by unanimous vote. i 3. Request from Battalion Chief Arthur Kloos for an ordinary disability retirement: Donner noted that Kloos's request had been sent to the Board members with the agenda packet. Beckler moved that an examina- tion be scheduled at University Hospitals for Kloos. The motion was seconded by McMurray and approved unanimously. ITEMS FOR DISCUSSION: 1. Bill Sueppel explained his draft of new language for the Rules of Procedure regarding establishment of a retirement date for disability retirements. Discussion followed on the rationale for establishing a date. The reasons for not establishing a retirement date for service retirements were discussed. Johnson Presiding: Police Board members were asked to approve the resolution adopting the new language. Johnson moved that the resolution be adopted and O'Brien seconded. The resolution was approved unanimously. Donner Presiding: Fire Board members were asked to approve the resolution adopting the new language. Donner moved adoption with a second by O'Brien. The resolution was approved unanimously. ZZ102- 2 2. Investment Manager: Kevin O'Malley distributed summaries of the analysis done of the request received for an investment manager. He discussed the review procedures which he and Vitosh used in arriving at the total point scores. He recommended that the six firms with the highest point scores be checked for references and then narrowed to four finalist who would be brought in for interviews. Hopkins arrived at 3:22 PM. There was a consensus that all Board members who were available would participate in the interview process. O'Malley will provide copies of the proposals of the four finalist to all Board members at least two weeks in advance of the interview dates. There was a request from the Board that the interviews not be scheduled during school spring break week. O'Brien moved for adjournment with a second by Vitosh. The meeting was adjourned at 3:45 PM. I 40iz MINUTES POLICE AND FIRE RETIREMENT SYSTEM BOARDS - JOINT MEETING FEBRUARY 28, 1989 MEMBERS PRESENT: Mary McMurray, Thomas O'Brien, Debora Hanson, Matthew Johnson, Larry Donner, Elmer Beckler, Kenneth Stock, Rosemary Vitosh, Nathan Hopkins, Duane Allison MEMBERS ABSENT: None STAFF PRESENT: Kevin O'Malley The meeting was called to order at 3:00 p.m. in the Iowa City Public Library, Meeting Room C. Donner presiding. ITEMS APPROVED: 1. Upon motion by O'Brien and seconded by Johnson, the minutes of the January 31, 1989, Joint Board Meeting were unanimously approved. Beckler arrived 3:04. 2. Johnson presiding: Hearing on a request for temporary disability status for Police Officer Debora Hanson and reinstatement of 328 hours of sick leave due to an on-the-job injury on March 22, 1988. Vitosh moved and Allison seconded the approval of the temporary disability status and the reimbursement of sick leave. Approval was unanimous. 3. Donner presiding: Request for Firefighter Kenneth Hudachek for an examination to be scheduled at the University Hospitals & Clinics to determine the extent of his disability. Donner stated that Hudachek has been on light duty for some time due to the back injury. Surgery has the potential to correct the back injury with a 40% certainty of recovery but Hudachek has stated that he does not want surgery. Donner stated that he is not asking for pension at this time but to only get a physical examination. Vitosh stated that if the diagnosis is such that it leads to recommending pension that another examination by the University does not have to be scheduled. O'Brien moved that an examination be scheduled. The motion was seconded by McMurray and approved unanimously. ITEMS FOR DISCUSSION: 1. Donner stated that Arthur Kloos had been scheduled for an examination with the University Hospitals on February 27th and should be getting a letter from the Doctors regarding his disability exam. 2. Donner stated that he was given a revised copy of the Police and Fire Pension Board Rules of Procedures and would send copies to all Board members prior to the next meeting. #/4Z II -2- 3. Kevin O'Malley distributed proposals of the final four candidates for Equity Manager for the pension fund. They are Webster Management of Kidder, Security Counselors of Iowa, Merrill Lynch Asset Management, and Stein, Roe & Farnum, Inc. of Shearson. It was the consensus that all Board members would participate in the interview process. The interviews will be scheduled on March 14th at 8:00 a.m. Each Manager will be give a half-hour to make his presentation and fifteen minutes for questions from the Board. After the four interviews are conducted a meeting will be held to determine which Company will be selected. Johnson moved for adjournment with a second by Beckler. Approval was unanimous. The meeting was adjourned at 3:40 p.m. viz MINUTES COMMITTEE ON COMMUNITY NEEDS FEBRUARY 21, 1989 - 3:30 P.M. SENIOR CENTER CLASSROOM MEMBERS PRESENT: Rawland, Becker, Williams, Kuhn, Patrick, Snider MEMBERS ABSENT: Starr, Ruff, Cooper STAFF PRESENT: Nugent, Milkman, Hale, Tworek GUESTS PRESENT: Amy Boyle (student), Evert Conner RECOMMENDATIONS TO THE CITY COUNCIL: None. CALL TO ORDER: The meeting was called to order by Chairperson Rawland at 3:37 p.m. REVIEW AND APPROVAL OF MINUTES: Becker moved, seconded by Kuhn, to approve the minutes of the January 17, 1989, meeting. The minutes were unanimously approved as printed. PUBLIC/MEMBER DISCUSSION: Amy Boyle and Evert Conner were introduced as guests. Ms. Boyle is a Journalism student and plans to write a future article about one of the upcoming CDBG projects. Mr. Conner is a resident of a Systems Home located at 919 North Dodge Street. He inquired about the status of the proposal to hire him as a sidewalk inspector. Rawland responded that the position is still under consideration, but there was a question regarding the City's liability. Milkman introduced Reginald Williams to the Committee. Williams will be serving as the Housing Commission Representative for CCN. Rawland announced that she is now working half-time at the University and can be reached in the afternoons at home. Nugent stated that currently there are two vacancies on the Committee. Interested parties need to apply by March 1 and the positions will be announced at the City Council meeting on March 7. Rawland said that a regular meeting for the Committee should be held in March to look at and comment on the grantee performance report for 1988. The Committee decided upon March 21 at 3:30 p.m. Mr. Conner asked the Committee to consider changing the time of regular meetings due to a transportation difficulty. Rawland said that the current time is convenient for CCN members and that if he applied and was appointed to the Committee that the issue would be discussed at that time. 44113 MINUTES COMMITTEE ON COMMUNITY NEEDS FEBRUARY 21, 1989 - 3:30 P.M. SENIOR CENTER CLASSROOM PAGE 2 COMMUNITY DEVELOPMENT (CO) WEEK ACTIVITIES ASSIGNMENTS: Rawland stated that a subcommittee consisting of her, Kuhn, Starr and Cooper met to discuss Community Development Week to be held March 21-31. Harkin and Grassley were invited to the celebration on Thursday of that week, but are unable to attend. The Committee discussed various activities proposed for the week and assigned tasks. Poster Display and Distribution. It was noted that the members will each take five posters to distribute as they did for last year's CD Week. The posters will be sent in the packets for the next meeting. Letter Writing Campaign. Rawland felt that letters should be written to the agencies requesting them to send letters to congressional leaders as well as to the Editor of the Press -Citizen. In addition, a letter should be sent to the Handicare parents and the Mayor's Youth people to request their participation in the letter writing. Various Committee members volunteered to call the agencies after the letters had been sent to make sure that questions are answered. Letters should be mailed by March 10. Mews Media Reoorts. Nugent said that public service announcements as well as a community profile on KCJJ, KXIC and WSUI will be used for the event. Hale said that newspapers will do some type of public service. Some planning interns are working on the possibility of a 15 minute interview. It was suggested by Patrick that a short videotape segment could be done about all of the rehab projects on Oakland Avenue. She will check with Drew Shaffer. Rawland said that Martha Miller from the Press -Citizen will be covering CD week. Staff will be in touch with Miller regarding the feature stories. Suggestions for story topics included handicap accessibility and Youth Homes' new house. In addition, it was suggested that editorials be put in the paper during the week. Community Develooment Coffee. It was decided by the subcommittee to change the title from a "coffee" to a "celebration." Becker, Cooper and Kuhn will be organizing the necessary items for the party. There will be five awards given and winners will be asked to speak on behalf of their projects. The areas to be awarded include: Innovative CDBG Project; Public/Private Partnership; Outstanding Housing Rehab Contractor; Outstanding Housing Rehab Property Owner; and Outstanding Subrecipient. Media will be informed early so a detailed article may be placed in Friday or Saturday's papers. In addition, the winners will be notified in advance to prepare to speak at the celebration. Awards will be 8x10 framed certificates. Becker suggested that CO postcards be used to send out for invitations to the celebration. Nugent said that labels could be made by Word Processing. Williams suggested a rubber stamp be made or to use one of the print shops downtown. He will check prices. Z{/3 MINUTES COMMITTEE ON COMMUNITY NEEDS FEBRUARY 21, 1989 - 3:30 P.M. SENIOR CENTER CLASSROOM PAGE 3 The place for the celebration has not yet been determined. Rawland volunteered to check with the Holiday Inn to get a room for 50-75 people. ADJOURNMENT: Kuhn moved, seconded by Snider, to adjourn the meeting. The meeting was adjourned at 4:50 p.m. The subcommittee met informally to determine a subcommittee meeting date. MINUTES IOWA CITY RIVERFRONT COMMISSION FEBRUARY 15, 1989 - 5:30 P.M. SENIOR CENTER CLASSROOM MEMBERS PRESENT: Bruner, Buckley, Hesse, Horton, Jones, O'Brien, Rebal, Stroh, Wachal, Willis MEMBERS ABSENT: None STAFF PRESENT: Rockwell, Michel GUESTS PRESENT: Laura Lovell, Kay Gillies, Peg McElroy CALL TO ORDER: Wachal called the meeting to order at 5:33 p.m. REVIEW AND APPROVAL OF THE JANUARY 18, 1989 MINUTES: Hearing no amendments to the January 18 Riverfront Commission minutes, Wachal declared the minutes approved as distributed. UPDATE ON COMPREHENSIVE PLAN DISCUSSION: Rockwell stated that Wachal had forwarded a memo from the Riverfront Commission to the Planning and Zoning Commission requesting that the River Corridor be incorporated into the Open Space Plan, which was being considered as part of the Comprehensive Plan Update. At the Comprehensive Plan discussion on January 23, 1989, several people from the public and one P&Z Commissioner had urged that the river corridor be considered part of the Open Space Plan. Although the Open Space Plan is geared to neighborhood parks, they still felt there should be community -wide open space planning which includes the river corridor. Wachal stated that the Commission was looking at long-term policy to establish a greenway along the Iowa River. UPDATE ON RIVER WALK FUNDING APPLICATION: Wachal stated each Commission member had been given information on the application in their packets and Wachal asked for reactions to the draft memo to Council. Stroh stated the current plan was not something that the Commission had just come up with. Stroh felt that the memo should tie the trail project to the approved policies of the Comprehensive Plan and Stanley Study. Stroh stated he would like to delete much of the fence from the plan. Jones asked about the purpose of the fence. Rockwell stated the fence had been included by the City Engineer for safety reasons because there are steep slopes and a culvert in the area. Stroh replied that he had no problem with the fence by the culvert for safety reasons, but he felt the rest of the fence should be deleted. Jones agreed that some of the areas need protection, but thought most of the fencing could be deleted. Gillies noted the project should be taken to the Project GREEN Steering Committee before any funding commitments for the north portion of the trail could be made. Rockwell stated that she had talked with Bill Cappuccio, Floodplain Manager for Iowa City Riverfront Commission February 15, 1989 Page 2 the Department of Natural Resources. An area where there might be a problem of floodway encroachment was by the CRANDIC Railroad bridge. Don Sinek will draw up sketches of the area to submit to IDNR requesting preliminary clearance. Jones thought the entire portion under the bridge was in the floodway. Gillies stated there will have to be some form of lighting up to Iowa Avenue consistent with the lighting provided for other University walks. Stroh stated that lights have been included as part of University development projects. Buckley stated there is a definite safety consideration after dark. Rockwell stated that the lights could be included as part of the application. Jones felt this would be a good idea for providing uniformity as well as enhancing safety along the walking trail. O'Brien asked about lighting south of Iowa Avenue. Jones felt south of Iowa City there was plenty of light, but from the Union footbridge to Iowa Avenue, lights definitely need to be included. Stroh stated the proposed lighting would increase the budget considerably. Buckley felt that regardless of the cost, in terms of being responsible to the trail users, the Commission should ask for the lights. Wachal stated they would proceed with the assumption that lighting will be included in the proposal. PRIORITIZATION OF MAYOR'S YOUTH RIVERFRONT IMPROVEMENT PROJECTS: McElroy stated that Don Schmeiser, Director of the City Planning and Program Development Department, and she had had an opportunity to look at the area around Maiden Lane. McElroy thanked the Riverfront Commission Subcommittee members: Wachal, Jones and O'Brien for their help. McElroy asked the Commission to make a decision on priorities for the proposed projects before a final proposal was sent to the Council. Buckley asked how the subcommittee had determined priorities. Wachal stated that a top priority was to enhance projects accomplished in previous years. This was why the Van Buren Street area had been put as priority one. He also stated that the Subcommittee thought it important to get started an projects which had a long term impact, such as the Maiden Lane project. O'Brien asked for more information on the Maiden Lane project. Jones informed the Commission that Maiden Lane may become a combination pedestrian and parking area. Some shop owners in the area want to turn their shops around so they front on Maiden Lane. Jones felt this would be a definite improvement. McElroy stated that the Community Auction building may be razed and a new structure built that includes shops. McElroy stated there has been discussion of Mayor's Youth constructing a footbridge across Ralston Creek and doing landscaping to make the area more pleasing. Regarding the Ralston Creek area along Van Buren Street, MYEP is committed to maintaining the area and working on bank stabilization. McElroy added that they had received a lot of volunteer support from the community on the Ralston Creek project. MOTION: Jones moved to approve the prioritization of the Mayor's Youth 1989 River and Creek Clean—up Projects as recommended by the Riverfront Commission subcommittee. The motion was seconded by O'Brien. The motion passed unanimously. Iowa City Riverfront Commission February 15, 1989 Page 3 DISCUSSION OF THE PROPOSED ORC ZONE AMENDMENT: Rockwell presented a chart on how much land was impacted by the proposed action. Rockwell stated the amount of land between the riverbank and the floodway line varies, but the variance in the amount of developable land could never be reduced more than 30' because no development can occur within the floodway. The calculations of the maximum area impacted along the Iowa River would be: 23.7 acres of public land 45% 8.1 acres of residential [developed] 16% 7.2 acres of residential [undeveloped] 14% 13.2 acres commercial/industrial 25% 52.2 acres total Jones wanted to know the exact number of acres involved, not just the maximum amount. Rockwell stated she had met with Rick Fosse, City Public Works, and that he was enthusiastic about the concept of a setback. Fosse, however, did not feel the floodway line should be used to determine the setback because it could be argued there would be a taking. Jones said there was a fallback position between the two extremes and the ambiguity should be removed from the Ordinance. Buckley stated that the Commission was trying to make the Ordinance more consistent. O'Brien questioned how this would affect the property owners. Jones stated the setback would never take more than 30 feet beyond the floodway line. The Floodplain Ordinance prohibits development in the floodway area. Rockwell stated Fosse's point was that either way, determining the setback from the floodway or the riverbank, there would be sufficient land for trail development and greenspace. Jones said he personally wanted the Iowa River to become a greenway and he wanted to see public acquisition of the land. Jones brought up the example of riverfront development in Des Moines. Buckley asked if by proposing a more stringent setback, would there be a chance of losing the setback entirely. Rockwell stated this was a possibility. Her sense was that the Planning and Zoning Commission would recommend denial of the proposed amendment. Jones felt the proposal should be taken on to the City Council even if the Planning and Zoning Commission denied it. Jones felt that the current Council would be more likely to approve this amendment. Stroh asked if there were any time constraints. Buckley felt that if the Commission wished to withdraw, they should decide to do it at this meeting. Wachal asked if the Commission wanted to vote to withdraw the amendment. Stroh moved not to withdraw the application if Planning and Zoning denies it and to forward the application to the City Council. Buckley seconded. Bruner asked if the Commission was prepared to make a presentation to Council if P&Z denied the application. Jones stated he would present it to the Council. The motion passed unanimously. Dawn Willis left at 6:27 p.m. Before leaving, Willis stated that she and O'Brien planned to meet with Coralville Mayor Michael Kattchee on the concrete issue. Iowa City Riverfront Commission February 15, 1989 Page 4 UPDATE ON IMPLEMENTATION OF OTHER COMMISSION PROJECTS: Erosion Control Rockwell stated that Lon Drake had offered to speak on erosion control at the March 15 Riverfront Commission meeting. Commission members requested that she make arrangements with Drake to do the March 15 presentation. Recognition Award Buckley asked if the other Commission members wanted some kind of public input on candidates for the Recognition Award. Buckley said it was her understanding that in the past when there had been public solicitation, there was not a very good response. Jones felt that the Commission should go through the motions and take suggestions so the Commission did not appear to be a closed body. Buckley asked if there was any money available for an ad to be placed in the Press -Citizen newspaper. Rockwell replied no, not unless the Riverfront Commission wanted to do some fundraising. Stroh thought that any candidate for the award should be obvious to the Commission. O'Brien questioned what the criteria was for candidates. Buckley replied a good candidate would be someone who supported the goals and work of the Riverfront Commission. Wachal added the person does not necessarily have to support the Commission, but should support enhancement of the river corridor. River Corridor Planning Rockwell distributed information from the National Parks Service on riverfront planning. Rockwell stated that Dean Alexander, an NPS outdoor recreation planner, had offered to speak with the Commission about riverfront planning. Rockwell added that Wachal suggested having the meeting open to the public. Wachal felt this related to the Committee's long-term goals and the linear green area concept. Prairie Preview Rockwell informed the Commission that the Prairie Preview meeting was scheduled for Monday, February 27. The meeting would feature information on wetlands. Rockwell asked if the Commission wanted to sign up for a display table at the meeting. Hesse stated she could work an the display table. Bruner stated he would reserve the table. Budget Hearing Rockwell distributed a memo about the February 28 City Council budget public hearing. Time had been scheduled for Boards and Commissions to request funding. The Commission requested that a general memo on trail funding be forwarded to Council on the 28th, and then a more specific request be presented to Council on March 6. Iowa City Riverfront Commission February 15, 1989 Page 5 P&Z Rockwell stated that Casey Cook of the Planning and Zoning Commission had handed out a memo to the Planning and Zoning Commission and asked the Commission to go on record as supporting a river corridor trail. Rockwell stated the issue would be taken up on March 1 by the Planning and Zoning Commission. Rockwell asked the Commission members to let her know of any changes they would recommend prior to March 1. Greek Complex Rockwell informed the Commission about the Greek Complex, a proposed development for the Glasgow wetlands area. Rockwell wanted the Commission to review the information and stated that the Corps of Engineers was working with the developer on the project. Rockwell informed the Commission that Barry Beagle was the staff person on the project. Roger Bruner left at 6:43 p.m. Jones questioned what fraction of the parcel could be taken up for parking on the Greek project. Rockwell replied, the Ordinance states that no more than 50% of the front yard could be paved but the rest of the yard could be. Rockwell was not sure if the project would be approved because there were a number of floodplain questions and density problems with the plan. Joint Public Meetin Wachal questioned if the Commission was clear on the agenda for the February 16 public meeting with the Planning and Zoning Commission. The first item on the Planning and Zoning formal agenda following the public meeting is to decide if P&Z wants to recommend approval/denial of the Ordinance amendment. Rockwell stated that the river corridor setback boundary, when originally discussed, was proposed to be 100 feet; however, this was cut down to 30 feet not only for trail development, but also for assuring greenspace along the river. Jones questioned if the Riverfront Commission backed down on the issue or who cut the number of feet down. Rockwell understood it was a compromise to get some setback area, and that 30' was considered the absolute minimum setback area acceptable to the Riverfront Commission at the time the Ordinance was adopted. COMMISSIONERS' REPORTS: University Discharge Stroh stated that concerning the water plant, the University presently draws water out of the river and returns the sludge back to the river. He stated that the University doesn't inject anything, but just returns the sludge. EPA has told the University they have to stop dumping sludge into the river by 1991. He stated that $2.5 million had been allocated for equipment to resolve this problem. Iowa City Riverfront Commission February 15, 1989 Page 6 Crandic Park Parkin Jones stated that during University of Iowa athletic events, access to Crandic Park was not possible because the parking lot was used by people attending the athletic events. Jones wanted to know if signs could be installed limiting parking. There was no consensus on whether this would resolve the problem. Smelly Trees Jones stated that the hawthorne trees by the Hancher footbridge had a problem with the smell. He wanted to know if the University could change its planting scheme. Stroh informed Jones that he should contact Robert Brooks at the Physical Plant concerning the issue. PRESENTATION OF CERTIFICATE OF APPRECIATION: Wachal presented a Certificate of Appreciation to Laura Lovell, Past Riverfront Commission Chairperson, and thanked her for her contributions and continuing efforts on behalf of the Commission. ADJOURNMENT: i The meeting was adjourned at 7:04 p.m. Minutes submitted by Greg Michel. I T d 3b co MINUTES ADOPTED FORMAL MEETING PLANNING & ZONING COMMISSION MARCH 1, 1989 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Clark, Cook, Cooper, Dierks, Hebert, Wallace MEMBERS ABSENT: Scott STAFF PRESENT: Beagle, Franklin, Gentry, Kritz CALL TO ORDER: Vice Chairperson Dierks called the meeting to order at 7:35 p.m. RECOMMENDATIONS TO COUNCIL: 1. Recommend approval of S-8904, an application submitted by Hunters Run Development Company for final plat approval of Hunters Run Subdivision, Part Five, a 9.854 acre, 20 -lot single-family residential subdivision. 2. Recommend approval of S-8908, an application submitted by Northgate Park Associates for preliminary large scale non-residential development plan approval to permit the development of a child care center. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. CONSIDERATION OF THE MINUTES OF THE FEBRUARY 16, 1989, MEETING: Wallace moved to approve the minutes of February 16, 1989. Cook seconded the motion. The motion carried 6-0. DEVELOPMENT ITEMS: 1. S-8904. Public discussion of an application submitted by Hunters Run Development Company for final plat approval of Hunters Run Subdivision, Part Five, a 9.854 acre, 20 -lot single-family residential subdivision generally located north of Rohret Road and west and south of existing Hunters Run Development. (45 -day limitation period: March 13, 1989.) Franklin indicated that the sewer easement discussed Monday night and the note restricting access from Rohret Road have been provided and that staff recommended approval for this item. Clark moved to approve S-8904. Hebert seconded the motion. The motion carried, 6-0. i Planning & Zoning Commission March 1, 1983 Page 2 S-8905. Public discussion of an application submitted by Kenneth Ranshaw for amended preliminary and final large scale non-residential development plan approval for R -Plaza, Phase One, and R -Plaza, Phase Two, a 1.31 acre, office/warehouse development located at 463 Highway 1 West. (45 -day limitation period: March 13, 1989.) Beagle noted receipt of a letter from the applicant's attorney withdrawing the application and indicated that no further action is necessary. 3. S-8908. Public discussion of an application submitted by Northgate Park Associates for preliminary Large Scale Non -Residential Development plan approval to permit the development of a child care center on a 2.16 acre tract located at 2717 Northgate Drive. (45 -day limitation period: March 27, 1989.) Beagle reviewed the staff report dated March 2, 1989, and in summary recommended the request be deferred pending adding a second curb opening on Northgate Drive to facilitate anticipated traffic circulation patterns. Beagle also reviewed a memorandum from Denny Gannon, Assistant City Engineer, dated March 1, 1989, evaluating three (3) different traffic circulation alternatives. Clark indicated that he felt that two access drives to this development may actually encourage people to not park in the designated spaces but rather just park in front of the entrance to take their children in and hence block traffic. Clark continued and asked whether during the review process, this possibility was considered. Beagle replied that staff did not consider this issue during the staff review process as one must assume that people would utilize the parking spaces provided. Dierks asked whether the green vinyl inserts in the chainlink fence to be used for enclosing the play area were in keeping with the aesthetics of the development park. Beagle replied that as the fence was not being used as a buffer, the Commission had no legal grounds to review that particular issue. Public discussion was opened at 7:50 p.m. Dave Brost, architect for the project, stated that he has been involved in the design of three previous day care centers and, in addition, has viewed other centers of similar size and parking configurations with only one access and has not found there to be any problems associated with this particular parking arrangement. Brost continued and indicated that this arrangement is successful because the morning and evening hours of greatest traffic usage are spread over an hour as opposed to a grade school which has a definite time when the children are out of school or going to school and hence there is a greater concentration of traffic at those times. Brost indicated that he was not sure how many people would actually utilize a one-way circulation pattern because people may tend to go out the same way as they came in. Wallace asked whether angle parking stalls would encourage people to follow the proper movement. Brost replied yes, but that some may still not follow the desired circulation pattern. �/5 Planning & Zoning Commission March 1, 1983 Page 3 Cook asked Mr. Brost whether he has seen the three alternatives as described in the Public Works memo and whether he felt that the drive shown was feasible considering the topography of the lot. Brost replied that he felt that the second access drive would be better if it had a greater radius than shown in the public works diagram. Cook asked how difficult it would be to construct a second access drive. Brost replied that it wouldn't be an insurmountable problem. Cook asked how much it would cost and whether there would be any savings by having narrower access drives since they would be only one-way as opposed to two-way. Brost replied that it could result in some savings by narrowing the access drives, but that the parking stalls would then have to be angled and there would be less available parking. Cook asked if the second access drive was a bad idea from an architect's point of view. Brost replied that he questioned how many people would actually use it and that it does not seem necessary in this case. Dierks asked whether a one-way access drive combined with angle parking would provide an easier circulation pattern. Brost replied that it would certainly help but that there is still a question as to whether the people would follow the intended circulation pattern. As another issue, Cook indicated that the developer feels that City staff had not been consistent throughout the review process between the special exception establishing this use and this request. Staff, he said, indicates that when the entire lot had to be considered, and therefore an LSNRD plan was required, a different set of requirements were involved; Cook asked Brost whether he had any continents regarding this issue. Brost replied that while he is not totally familiar with the approval process, he assumed that when the Board of Adjustment approved the site plan and layout, the development was approved. Cook asked whether the staff gave Mr. Brost any reason to think otherwise. Brost replied no and noted that the reason he feels they are here tonight is because the development was originally on the west part of Lot 18, but now the whole lot is being used for the development. Wallace stated that she was under the assumption that the Board of Adjustment was only approving the use in that particular location rather than the site plan. Beagle replied that yes, that was the case. Clark asked if the second access drive might not be more of a hazard in regard to site distance from where it would intersect Northgate Drive and the proximity of a curve. Brost replied that yes, that could be a problem. Harry Wolf quoted from the August 10, 1988, Staff Report regarding the special exception which said "The traffic generated by a child care facility at the beginning and end of a work day is not expected to create any more congestion than the traffic associated with commercial office u§es." Wolf stated that Southgate Development was in agreement with that observation. Wolf continued and stated that his concern was also over having too many curb cuts along Northgate Drive as this could negatively affect traffic flow along this street once the area is fully developed. Wolf concluded by stating that the Board of Adjustment has already approved 4ZO Planning & Zoning Commission March 1, 1983 Page 4 the development; their architect has experience with other day cares; day care centers operate on a very tight budget, especially in the first couple of years; that Southgate Development has a quality person to be in charge of the day care, and that they feel they have a good design or else they would have changed it. Dierks asked what hours of operation other uses in the Northgate Park currently have. Wolf explained the hours of operation of other uses. Cook asked whether Mr. Wolf felt the staff changed requirements mid -way through the approval process. Wolf replied that he felt that they did. Cook stated that he felt that the cost of an additional access drive was minimal and wanted to know what Wolf felt was the issue in this particular case. Wolf replied that one issue is that this development does have a budget and that the additional expense of an access drive did make a difference and the second issue is that he felt that they had an approved development after going through the Board of Adjustment. Darlene McNulty, 2030 Lorraine Court, stated that the reason they added the additional land to the development, and thus prompting LSNRD approval, was for the children's use. McNulty continued and stated that the first 18-20 months were crucial for a day care to break even and that the first year will either make it or break it for a day care operation. McNulty concluded by saying that given the arrival time of parents with their children, that she does not feel that there will be any bottleneck problems with the current parking arrangement. The Commission discussed the total number of children that would be cared for at the day care and how this affected the demand for parking and hence the appropriateness of requiring two access drives. Cook moved to approve S-8908, an application submitted by Northgate Park Associates for preliminary Large Scale Non -Residential Development plan approval to permit the development of a day care center. Cooper seconded the motion. Cook expressed amazement over the amount of discussion over $5,000 worth of additional costs but was also concerned about sending a message of inconsistency to developers concerning the requirements of the LSNRD process. Cook concluded by saying that he did not feel that the Planning and Zoning Commission should be involved with LSNRDs but rather they should be handled administratively by the staff. Clark indicated that he will vote for this item and does not believe that the developer was confused by the Board of Adjustment's ruling and does not think the architect for the project is qualified to make traffic engineering decisions. Clark continued and stated that he felt the two-way arrangement would be better because it would slow traffic on-site, but does not feel any additional criteria should be imposed at this time and hence will vote for this item. Hebert stated that he was in favor of this item. Cooper stated that he felt that the day care would have problems with traffic but will vote for it anyway. Wallace stated that she felt the applicant understood the LSNRD process and when it is required. Wallace indicated that she will vote against this item because she is concerned with the lack of convenient circulation as provided by the current parking arrangement. Planning & Zoning Commission March 1, 1983 Page 5 The motion carried, 4-2, with Dierks and Wallace voting nay. S-8829. Public discussion of a request submitted by Thomas Wegman for preliminary plat approval of Prairie View Estates, Part Three, a 56.21 acre, 39 -lot residential subdivision located north of I-80 and east of Prairie du Chien Road. (45 -day limitation period: extended to March 2, 1989.) Beagle indicated the receipt of a letter from the attorney representing the applicant extending the limitation period to the April 6 meeting. Clark moved to defer item S-8829 to the April 6 meeting. Cook seconded the motion. The motion passed. 5-0, Wallace temporarily absent. ZONING ITEMS: 1. Consider setting a public hearing for March 16, 1989, on an amendment to the 1983 Comprehensive Plan Update to change the land use classification of an approximate 28 acre parcel located south of Highway 1 West and immediately north of the Iowa Municipal Airport from Industrial to Commercial, General. Cook moved to set a public hearing for March 16, 1989. Hebert seconded the motion. The motion carried, 5-0, Wallace temporarily absent. 2. Z-8902. Public discussion 27.992 acres on the south south of Carousel Motors, March 16, 1989.) of a request from the Joseph Company to rezone side of Highway 1 West, immediately west and from I-1 to CC -2. (45 -day limitation period: Franklin reviewed the staff report dated March 1, 1989. Franklin indicated a letter received from Earl Yoder, Charles Barker and on behalf of Charles Ruppert and brothers and sisters in favor of the rezoning. Dierks asked how the commercial zoned land within Iowa City was dis- tributed. Franklin replied that basically there are four primary core areas including downtown, and several concentrations of commercial activity along principal trafficways. Public discussion began at 9:07 PM. Mike Wisdom, Vice President of Joseph Company and Monte Brannam, Corporate Architect, representative for the developer. Wisdom explained that the Joseph Company built, owned and managed on a long-term basis shopping centers similar to the Westport Plaza development. Wisdom reviewed the proposed shopping center layout by displaying a graphic depiction showing the shape and size of the development and its orientation toward Highway 1. Wisdom indicated that the IDOT, FAA and the Airport Commission have reviewed the proposed site plan. Wisdom also indicated that as the development is large and exceeds the two acre limit, it will be subject to the LSNRD approval process. Wisdom stated that there is no existing land zoned CC -2 large enough to accommodate the proposed development and pointed out that while Iowa City does have a very low vacancy rate for #/.5 Planning & Zoning Commission March 1, 1983 Page 6 commercial property there is more land available for industrial land uses. Wisdom pointed out that he found no evidence that anyone has expressed interest in the subject parcel for an industrial use. Wisdom continued and explained that the parcel is not as attractive for industry since there is not a railroad line located near it and the airport is not a significant factor in locating an industrial use. Wisdom also pointed out that the land in question is twice as expensive as the land located in the BDI industrial park. Wisdom summarized by saying that the land which the Joseph Company wishes to have rezoned is much better suited for commercial retail land uses than industrial. Wisdom also indicated that the sur- rounding residential areas would probably prefer a commercial rather than an industrial use. Wisdom explained that the quality of the shopping center would be very high and provide an aesthetically pleasing entryway into Iowa City. Wisdom indicated that the proposed shopping center would be of a homogeneous design and not look as if it was assembled in a piecemeal fashion. Wisdom also indicated that the Airport Overlay Zone to the west prevents the development of the land adjoining the parcel they wish to rezone to CC -2, which will help maintain the area as an entryway into Iowa City and prevent a commercial strip development. [Ed. note: The Airport Overlay clear zone does not prohibit all development.] Wisdom presented the marketing study to the Commission and noted that the proposed shopping center would be considered a "power center", attracting customers from as far away as 50 miles. Wisdom continued and reviewed the marketing study highlights that indicated that the shopping center would retain sales in Iowa City that currently are lost to Cedar Rapids or other surrounding areas. Wisdom concluded by saying that all the construction is subcontracted out to local firms, which would represent approximately 250 temporary jobs. The project would create 600 hundred new permanent Jobs with a payroll of $5-$6 million and yearly property taxes of $336,000. Clark asked what wages the Wal-Mart store would be paying to its employees. Wisdom replied that he could not answer for sure, but that one in five of the employees would be management. Dierks asked what would be considered for occupancy of the outlots shown on the proposed development plan. Wisdom replied that either a sit down restaurant or a free-standing bank facility would be considered appropriate. Cooper asked who would bear the cost of the stop light and turning lane that will be necessary if this development was approved. Wisdom indicated that the developer would pay for those costs. Cook suggested that a report by Kenneth Stone of the Iowa State extension office be made available to the Joseph Company representatives. The other Commissioners expressed a desire to have a copy of the study. Wisdom pointed out that it was not always the case that the opening of Wal-Mart store precipitated the closing of other stores in a community. Franklin reminded the Commission that the issue before them was one of zoning and not whether Wal-Mart would affect existing businesses since many factors determined the success or failure of a business. Cook asked whether the marketing study looked at the average sale per square foot in the Wal-Mart store. Wisdom replied no, that the study only looks at potential and captured sales. Dierks asked whether the marketing analysis took into account the potentiality of a Wal-Mart store locating ///5 Planning & Zoning Commission March 1, 1983 Page 7 in Washington, Iowa. Wisdom replied that the marketing study only took into account existing stores. Michelle Thompson, asked what was the current absorption rate of commer— cial land in Iowa City. Franklin replied that she did not know but that she could get the information for Ms. Thompson. Thompson asked why the Carousel Motors parcel was rezoned when staff was recommending that this rezoning be denied. Franklin stated that staff had the same arguments then, but the Commission and Council which have changed since then felt the Hartwig (Carousel) project was not large enough to warrant discussion of a policy change at that time. Thompson asked if underdeveloped or vacant industrial land could also be considered blight as vacant commercial land is. Franklin replied that industrial development takes more time and is more selective in locational decisions as compared to commercial. Franklin continued and explained that the basic sector of any City's economy is its industrial base which for the City of Iowa City includes as its primary industry, the University of Iowa, and that commercial development does not promote the growth and expansion of the community, but rather is a reflection of growth created by new jobs. Pat Lind, stated that he agreed with staff's concern regarding attracting industry, but does not feel the area in question is suitable for industrial development but rather is more suitable for commercial. Lind explained that he works at Carousel Motors, which is adjacent to the proposed development, and feels that the commercial development is more in keeping with the land uses currently operating in the area. Lind concluded by saying that the auto sales have grown rapidly in the area because auto dealers have expanded and done a better job of attracting customers and that in the past many people went out of town to buy autos. Cook asked Lind what type of commercial zoning he felt was appropriate for the land in question. Lind replied that he was not familiar with the different zones within Iowa City, but that he favored the proposed development because it maintained an open style development. Charles Ruppert, owner of the site, stated that the property has been available for 60 some years and that in the last 20 years only one offer was received to develop it as an industrial use and that was for a sand and gravel operation. Ruppert indicated that he has gotten many calls in the past years to use the land for commercial development. Ruppert indicated that the area is subject to many restrictions because of the nearby Airport and the County. Ruppert concluded by saying the area has been changing and that the proposed development is the best suited for the site in question. Cook asked about the flooding problem on the site proposed for the Westport development. Larry Schnittjer, MMS Consultants replied that the area would require 2-3 feet of fill to eliminate any potential problems with flooding of the nearby creek. Dave Larson, 912 Sunset, stated that of the land along Highway 1 there are only two developable parcels; one, the proposal before the Commission tonight and the other, 19 acres in size. Larson indicated that this #/. Planning & Zoning Commission March 1, 1983 Page 8 precluded the area from being overdeveloped and would protect this area as an entryway into the City. The public discussion ended at 9:55 PM. Cook moved to defer Z-8902 to the formal meeting of March 16, 1989. Hebert second the motion. The motion carried 6-0. Hebert left meeting at 9:59 PM. OTHER BUSINESS: 1. Election of Officers Wallace nominated Kenneth Cooper for secretary. Dierks seconded the motion. The motion carried 5-0. Cooper nominated Casey Cook for Vice Chairperson. Clark seconded the motion. The motion carried 5-0. Cook nominated Toe Scott for Chairperson. Cooper seconded the motion. The motion carried 5-0. 2. Planning and Zoning Commission Information Clark noted for the Commission's information that a petition by local property owners to install traffic lights at either Hudson or Orchard Street has been submitted. Cook moved to adjourn the meeting. Clark seconded the motion. The motion carried 5-0. The meeting was adjourned at 10:05 PM. Minutes submitted by Kyle L. Kritz. Minutes approved by Kenneth Cooper, Secretary #/.f -