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HomeMy WebLinkAbout1989-06-13 Bd Comm. MinutesMINUTES DRAFT HISTORIC PRESERVATION COMMISSION WEDNESDAY, MAY 10, 1989 SENIOR CENTER CLASSROOM MEMBERS PRESENT: Russell, Vanderwoude, Hanick, Jepsen, Kahler i MEMBERS ABSENT: Licht j STAFF PRESENT: Beagle, Neff j CALL TO ORDER: Russell called the meeting to order at 7:39 p.m. CONSIDERATION OF THE APRIL 12 1989 MINUTES: Russell requested a change be made on page 1 under the heading "Election of Officers." The last sentence of this paragraph read "A vote was taken and the nominations were unanimous" and should have read "A vote was taken and the nominations were unanimously approved." Kahler asked for clarification of information on page 5 regarding the "Guide to Historic Iowa City." Beagle stated that he would clarify the number of historic sites not part of the walking tours. VanderWoude moved to approve the minutes as amended and Jepsen seconded. The motion carried unanimously by a 5-0 vote. PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA: St. Patrick's School Hanick informed the Commission that the St. Patrick's Parish Council would not entertain other offers for lease or purchase of the school building on Court Street. The directive from the Bishop required the building be demolished within six months and the area converted to parking for the church. Russell asked if anyone knew what the plans were for the memorial plaque for World War I veterans at the building's entrance. Hanick suggested Russell call Father Benda of St. Patrick's. Kahler noted the frustration evident in the letter sent to the Commission from Pat Brandt of the St. Patrick's Parish Council. Kahler said this emphasized the need for early detection and response. Hanick stated that one developer made a good faith effort to redevelop the school building as multi- family residential; however, the bids were so high as to prevent the project from being economically feasible. This redevelopment project was a lengthy process. Russell remarked that Riverside Theater will no longer be able to use Old Brick after next year. Hanick responded that funding is a problem for the theater group. HISTORIC PRESERVATION WEEK: Russell reminded the Commission that the Historic Preservation Week Awards Program is scheduled for May 17, 1989, at 3:00 p.m. at Old Capitol. The program had been forwarded to Friends of Historic Preservation and op-ed piece had been submitted for the local paper the previous day. Tom Walsh is scheduled to be speaker for the program. Invitations, he said, have been mailed and the library 9 �P Historic Preservation Commission May 10, 1989 Page 2 display featuring photographs of' last year's winners is ready. At the May 2, 1989, City Council meeting the Mayor's Proclamation naming May 14-20 Historic Preservation Week had been made. Beagle informed the members that he had submitted the second press release to the local media. It served to introduce the panel of jurors, mentioned Tom Walsh as the keynote speaker, and provided logistical information such as date, time, and location. Beagle also stated that the name tags were prepared and he was planning on distributing them before the program. Beagle said that last year the slide presentation could not be given and a verbal presentation of the history of each property was substituted. He felt this extra information would add to the slide presentation planned for this year's ceremony. Russell said he could introduce Beagle, Peg Whitworth, and the jurors to be followed by the slide presentation combined with the awards. Discussion lead to the idea of organizing the sequence of the presentation by category. Russell will function as emcee for the program. He said he plans to have an opening statement and then introduce Commissioners, jurors, Beagle, and Tom Walsh. This will be followed by Walsh's speech and then the awards presentation. Beagle will conduct the tour of nominated properties for the jurors in the City's mini -van. Beagle suggested mentioning the nominated properties in the program. Russell thought an insert page might work best. DISCUSSION OF "GUIDE TO HISTORIC IOWA CITY": Beagle informed the members that this has been a time consuming project, especially in regard to getting accurate information. He said the final product will be a fold -out brochure with the front side being a map of historic sites of greater Iowa City, and the reverse side presenting four specific walking tours of the North Side, downtown, Woodlawn and Summit Street. Background information will be provided, such as date of construction and significant architectural information. Beagle showed members a rough draft of the cover map which included narrative. The brochure is due at the State Historical Society of Iowa in rough form on May 15. The Historical Society provided a grant which was used in part to finance the brochure. Plans are to print 5,000 when completed. Work to be finished is the text, editing, and the printing. SUBCOMMITTEES Russell encouraged members to consider subcommittees although no assignments will be made as of yet. Each proposed subcommittee was then described: Publications - Russell included the publication of maps and brochures in this category. VanderWoude added that Friends of Historic Preservation. is also interested in developing more publications and funding seems to be more available to them. He encouraged more interaction with Friends of Historic Preservation. Procedures - Russell stated this would include establishing the groundwork for j creating new historic districts, presenting survey work, and learning more about requirements for historic district designation. 97P Historic Preservation Commission May 10, 1989 Page 3 PIannino for Historic Preservation Week - The need to commit a speaker early as well as select the site and jurors would be facilitated by a committee assignment. Zoning and Tax Credit - Developing incentives for property owners within local historic districts was emphasized. National Trust for Historic Places - A member would become familiar with the nomination process and would then assist homeowners in applying for National Register status. The goal would be to increase the number of Iowa City properties on the National Register. Education/Speaker/Liaison - Russell felt this would be a function of the chairperson. Hanick stated that the Commission could begin to prioritize historic properties Potentially threatened by development. This would give focus and might encourage earlier intervention when properties are threatened. Beagle presented the idea of working with the Housing Inspection Department by establishing a waitng r period before a demolition permit could be issued. This process would allow time to explore other options. Hanick stressed the need for financial incentives for property owners. Beagle provided some information on Chapter 303 of the Iowa Code, the enabling legislation for historic preservation in Iowa. The State Historic Society has begun lobbying for $1 million in lottery funds to fund a historic preservation fund as set out in 303. Beagle indicated upcoming projects as being the need to update survey information on the Northside and to develop a database for other areas without historical data. CDBG has expressed an interest in funding this type of research. HISTORIC PRESERVATION COMMISSION INFORMATION: The members agreed that the house tour was a success. VanderWoude feels that the Northside has a good foundation for future support of a historic district. Discussion regarding the Edward Lucas Home on Kirkwood and Marcy followed. The public hearing before the City Council is scheduled for May 16, 1989, and the Commission generally agreed that this structure is not salvageable. Beagle said the developer has agreed to include a plaque on the brick and iron fence on Kirkwood Ave. giving historic information about the property, and provide an easement of land near the plaque for a park bench. Russell stressed the importance of public exposure. He presented the idea of a Golden Wrecking Ball Award as a way to achieve media and public awareness. Hanick thought that the CDBG-sponsored Youth Homes project on Iowa Avenue has brought positive attention to that area. He also introduced the idea of awards for positive actions in the area of historic preservation. He felt this would also promote media attention. Beagle informed the members of a conference in Des Moines by the State Historic Society to be held June 10 and 11. Beagle informed the Commission that the Linn Street apartments between the Firestone building and St. Patrick's Church is, at least temporarily, dead. Although technicalities stopped the proposed project, he felt the possibility of other development was probable. The City has been encouraging this type of higher density development in the downtown area. ! Historic Preservation Commission 1 May 10, 1989 Page 4 Jepsen moved to adjourn. Seconded by Kahler. Motion was carried unanimously Minutes prepared by Mary Jo Neff. �l i l 9 �p ■ MINUTES PLANNING & ZONING COMMISSION FORMAL MEETING MAY 18, 1989 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Clark, Cook, Cooper, Dierks, Hebert, Scott MEMBERS ABSENT: Wallace STAFF PRESENT: Beagle, Franklin, Moen, Kritz CALL TO ORDER: Chairperson Scott called the meeting to order at 7:34 p.m. RECOMMENDATIONS TO COUNCIL: 1. Recommend approval of an amended preliminary planned development housing (PDH) plan for Summit Place, a 1.69 acre development proposed on the southeast corner of the intersection of Kirkwood Avenue and Marcy Street. 2. Recommend approval of V-8901, a request submitted by Gary L. and Ralph J. Freeman to vacate that portion of Lafayette Street immediately west of its intersection with South Gilbert Street and the City -initiated application to vacate an approximate 125 -foot by 80 -foot part of Lafayette Street located west of Ralston Creek and immediately east of the east right-of- way line of the north -south alley between Dubuque Street and the creek. 3. Recommend denial of V-8903, a request submitted by Doug and Toni Carlo to vacate a 10 -foot wide walkway easement between Lots 26 and 27 and Lots 46 and 47 of Pepperwood Addition, Part Two. 4. Recommend approval of S-8906, an application submitted by the Joseph Company for approval of an amended preliminary subdivision plat for Ruppert Subdivision, Part One, and preliminary Large Scale Non -Residential Development (LSNRO) plan for Lot 2, Ruppert Subdivision, Part One (Westport Plaza). 5. Recommend that the City Council require a walk light be installed at the time that the signalization of the main entrance into Westport Plaza is installed. 6. Recommend approval of S-8909, an application submitted by John P. Muller and Daniel L. Haaf on behalf of Lloyd Mills, property owner, for approval of a preliminary plat for Hidden Valley Subdivision, a 1.9 acre, 5 -lot residential subdivision located on the north side of Rochester Avenue and on Windsor Court extended. 7. Recommend approval of S-8913, a request submitted by Clarence Sewell for final plat approval of Rochester Heights, an 18.24 acre, 60 -lot residential subdivision located on the southwest corner of the Rochester Avenue and Scott Boulevard intersection. 8. Recommend approval of S-8916, a request submitted by Pat Moore Construction Company for approval of a preliminary and final Planned Development Housing (PDH) and Large Scale Residential Development (LSRD) plan for Oberlin 9�9 Planning & Zoning Commission May 18, 1989 Page 2 Estates, a 2.33 acre, 8 -unit condominium development located between Oberlin Street and Scott Boulevard and north of Amhurst Street. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. CONSIDERATION OF THE MINUTES OF APRIL 20 1989: Cook moved to approve the minutes of April 20, 1989. Cooper seconded the motion. The motion carried 5-0, with Dierks abstaining due to absence. DEVELOPMENT ITEMS: 1. 5-8910. Public discussion of a Summary Report on the amended preliminary Planned Development Housing (PDH) plan for Summit Place, a 1.69 acre development proposed on the southeast corner of the intersection of Kirkwood Avenue and Marcy Street. Beagle reviewed the draft summary report and a memorandum dated May 12, 1989. Clark moved to approve the Summary Report. Cook seconded the motion. The motion carried 6-0. 2. V-8901. Public discussion of a request submitted by Gary L. and Ralph J. Freeman to vacate that portion of Lafayette Street immediately west of its intersection with South Gilbert Street and discussion of a City - initiated application to vacate an approximate 125 -foot by 80 -foot part of Lafayette Street located west of Ralston Creek and immediately east of the east right-of-way line of the north -south alley between Dubuque Street and the creek. Moen reviewed the staff report dated May 18, 1989. Cooper moved to approve a request to vacate a portion of Lafayette Street immediately west of its intersection with South Gilbert Street subject to retaining an easement to allow access to all public utilities and a 20 - foot wide conservation easement over portions of the right-of-way which are contiguous with the banks of Ralston Creek, and further, to approve vacation of a section of Lafayette Street located on the west side of Ralston Creek from the easterly right-of-way line of a north -south oriented alley between Dubuque Street and the creek to a point 125.5 feet east of the easterly boundary of the alley subject to retention of an easement to allow access to all public utilities and a 20 -foot wide conservation easement over portions of the right-of-way contiguous to the banks of Ralston Creek. Cook seconded the motion. The motion carried 6-0. 3. -890. Public discussion of a request submitted by Paul M. and Joan L. Victor to vacate the easterly 189.25 feet of the east -west alley between Governor and Summit streets. Moen reviewed the staff report dated May 18, 1989. Moen also indicated that, per the Commission's informal consideration of this application, the 971 Planning & Zoning Commission May 18, 1989 Page 3 Traffic Engineering Division of the Public Works Department will be able to conduct a traffic analysis on the alley in the future. Public discussion opened at 7:54 p.m. Charles H. Swisher, 533 South Summit, stated he would be the only one affected by the closing of the alley as proposed by the Victors because the location of his garage restricts his ability to access it if the alley were to be closed. Swisher continued and indicated that whilehe does have concerns about safety in the area due to alley traffic, he does not feel that the traffic has increased appreciably in the over twenty years he has lived there. Swisher concluded by stating he does not want to have to acquire an access easement from his neighbor and would, therefore, like the alley to remain as it is. Public discussion closed at 7:57 p.m. Cooper moved to remand V-8902 to the Public Works Department for their review with special attention to the following issues: the traffic flow and count on the east and west sections of the alley, the speed of traffic on the alley, and the possibility for changing the alley to one-way traffic at either the east or the west end or both, and to defer consideration of this application to the formal meeting on July 20. Cook seconded the motion. Hebert stated that while he sympathizes with the concerns of the Victors, he is hesitant to take up Public Works' time by studying the alley traffic circulation problem because there is no data to compare it with and would i prefer that a vote was taken tonight to either approve or disapprove this item. Clark stated that after viewing the alley and driving through it, �! he did not feel that closing off any part of the alley was necessary. Dierks stated that she agreed that, as the numbers resulting from an analysis of the alley could not be compared with established numbers, she I� would also like to see the item voted up or down tonight. The motion was denied, 2-4, Cooper and Scott voting in the affirmative. Clark moved to defer V-8902 to the June 1 formal meeting. Hebert seconded the motion. The motion was carried 6-0. i 4. V-8903. Public discussion of a request submitted by Doug and Toni Carlo to vacate 10 -foot wide walkway easement between Lots 26 and 27 and Lots 46 and 47 of Pepperwood Addition, Part Two. Moen reviewed the staff report dated May 18, 1989. Public discussion was opened at 8:14 p.m. Renee Lopez, 1162 Briar Drive, stated that, at the present time, school kids do not cut through the private lawns and she, therefore, does not feel there is a need for the sidewalks as proposed. Lopez continued and indicated that from her research, there is a utility box within the easement and it would cost $230 to remove it. She noted that that figure came from the Iowa -Illinois Gas and Electric Company. Lopez indicated that she had concerns over the maintenance of the sidewalk and who would be 979 Planning & Zoning Commission f May 18, 1989 i Page 4 responsible for its upkeep. Lopez concluded by saying that she has recently purchased the house she is living in and was never told about the sidewalk easement. If it were to be put in, it would take away some of her privacy which was one of the reasons she bought the house. i' Doug Carlo, 1156 Briar Drive, stated that he was concerned about the lack of information afforded him when they purchased the lot where their home is and that if he had known about this walkway easement, this would have affected his decision. Carlo asked whether the subdivision developer was rresponsible for installation. Moen replied that yes, the subdivider would e responsibfor itsesponsibility onto s meonenstruction else. Carloless indicated thatansferred to mwater drainage does or would flood a portion of the sidewalk if it were constructed and may cause a problem. David and Sarah Riddle, 1113 Sandusky Avenue, stated that the sidewalk easement was never explained to them at the time that they bought their house. Sarah Riddle continued and noted that the privacy of their backyard would be compromised by the sidewalk and they would like to see the walkway easement vacated. Public discussion closed at 8:30 p.m. Cook moved to approve Z-8903, a request to vacate the walkway easement between Lots 26, 27, rks 46 and 47 of Pepperwood Addition, Part 2. Die seconded the motion. Clark stated that he will vote for vacation of the walkway easement because he disagrees with the location of the sidewalk and does not feel that if the sidewalk was constructed, it would serve a significant number of I� people. Dierks stated that she did not agree with Clark since the sidewalk would be utilized by children going to the park to the south of the development. Hebert stated that, considering the potential for new development in the area and that there still exists in the future a potential for a school to the south, there is a need for the walkway to facilitate pedestrian circulation within the subdivision. Clark stated he does not feel that the sidewalk will be used and that he does not want to impose the will of "big brother" on the neighborhood. Scott indicated the sidewalks were included at the time of the subdivision platting to prevent unnecessary travel lengths for pedestrians. Scott also indicated but was very concerned about that he will vote against the vacation, lending institutions and/or title searches not fully advising prospective homeowners ownersduring the upublic ediscussion, Ins to their eany scase, that indicated is ot y two anoissue that the City is responsible for. Cook asked what kinds of screening could be placed near the walkway. Moen replied that for the first 20 feet of a person's front yard, a 4-foot fence could be erected and thereafter a 6-foot fence could be erected; however, Moen indicated that there was no height limit if vegetation were used instead of a fence. Cook stated that, while the apparent lack of I information provided to the homebuyers concerning the walkway easement is deplorable, the City is not responsible and that he will vote to retain the pedestrian access. Cooper stated that he was also concerned about 970f Planning & Zoning Commission May 18, 1989 Page 5 that lack of information provided the homeowners but that he will also vote to deny the vacation of the walkway easement. The motion to approve the vacation of the walkway easement failed, 1-5, with Clark voting in the affirmative. Cook moved to deny V-8903. Dierks seconded the motion. The motion carried, 5-1, Clark voting nay. 5. S-8906. Public discussion of an application submitted by the Joseph Company for approval of an amended preliminary subdivision plat for Ruppert Subdivision, Part One, and preliminary Large Scale Non -Residential Development (LSNRD) plan for Lot 2, Ruppert Subdivision, Part One (Westport Plaza). (45 -day limitation period: May 18, 1989.) Franklin reviewed a staff report dated May 16, 1989. Scott asked if the entrance was a Type A entrance with four lanes, full signalization and full-length deceleration lanes,and that if there was a change in this that it would come back to the Planning and Zoning Commission because it would represent a substantive change. Franklin replied yes, however, a change in the acceleration lane may not warrant the item coming back before the Commission. The Chairperson agreed that the Commission had no problem with the wide radii as proposed for the eastbound acceleration lane. i Dierks expressed a desire to provide a suitable crossing for pedestrians by a pedestrian walk light to allow people to get across from the residential areas to the north to Westport Plaza. Franklin replied that the signals at the main entrance could provide a walk signal to facilitate pedestrians across the highway. Dierks asked whether the secondary access to the development would also be signalized. Franklin replied that at the present time, City staff does not recommend signalization at this access point. Franklin continued and indicated that when all the information is submitted to the IDOT, they may raise the issue of signalization of the secondary access. Scott supported signalization at the main entrance, including a walk signal to facilitate pedestrian access to Westport Plaza. Public discussion opened at 9:04 p.m. Larry Schnittjer, MMS Consultants, stated that the preliminary plat displays very closely the final design of the primary entrance into the Westport Plaza development. Public discussion was closed at 9:05 p.m. Cook moved to approve S-8906, an application submitted by the Joseph iCompany for approval of an amended preliminary subdivision plat for Ruppert Subdivision, Part 1, and a large scale non-residential development (LSNRD) plan for Lot 2, Ruppert Subdivision, Part One (Westport Plaza). Cooper seconded the motion. Clark stated he was concerned that the signalization of the main entrance should also be provided at the secondary access for lack of signalization iatkthe secondary s stated tac essshe wand that when development as also concerned econtinues along this corridor, it would be necessary in the future. Scott stated 919 Planning & Zoning Commission May 18, 1989 Page 6 that in the absence of Commissioner Wallace, he will express her opinion and concerns over the Westport Plaza development having only one primary entrance to the development. The motion carried 6-0. Dierks moved to recommend to the City Council that a pedestrian walk light be integrated into the signalization at the primary entrance into the Westport Plaza development. Cook seconded the motion. The motion carried 6-0. 6. S-8909. Public discussion of an application submitted by John P. Muller and Daniel L. Haaf on behalf of Lloyd Mills, property owner, for approval of a preliminary plat for Hidden Valley Subdivision, a 1.9 acre, 5 -lot residential subdivision located on the north of Rochester Avenue and on Windsor Court extended. (45 -day limitation period: waived.) Franklin reviewed a staff report dated May 16, 1989. Public discussion opened at 9:12 p.m. Michael Flannigan, 1801 Windsor Court, asked whether the proposed subdivision would continue the existing stormwater drainage system. Franklin replied yes, it would. Flannigan asked whether the developer will repair the streets in the subdivision that are broken up due to the construction equipment utilizing them. Franklin replied that after a subdivision is completed, the streets are dedicated to the City and that the responsibility for their upkeep is then passed on to the City. Franklin continued and indicated that any problems with the streets in the subdivision would be looked into. Cooper moved to approve S-8909, an application for approval of a preliminary plat for Hidden Valley Subdivision, a 1.9 acre, 5 -lot residential subdivision. Cook seconded the motion. Dierks asked if Windsor Court would be extended to Seventh Avenue. Franklin replied that yes, but not at any time in the near future. The motion carried 6-0. 7. S-8913. Public discussion of a request submitted by Clarence Sewell for final plat approval of Rochester Heights, an 18.24 acre, 60 -lot residential subdivision located at the southwest corner of the Rochester Avenue and Scott Boulevard intersection. (45 -day limitation period: May 29, 1989.) Beagle reviewed a staff report dated May 18, 1989. Scott stated that in Commissioner Wallace's absence, he would reiterate her concern expressed at Monday night's informal meeting that secondary access be provided to this subdivision and that in general a policy does need to be established in fairness to this Commission and developers on when secondary access is required. Cooper moved to approve S-8913, a final plat of Rochester Heights, an 18.24 acre, 60 -lot residential subdivision located at the southwest corner of 9 71 Planning & Zoning Commission May 18, 1989 Page 7 Rochester Avenue and Scott Boulevard intersection subject to final approval of the legal papers. Hebert seconded the motion. The motion carried 5- 0, Dierks temporarily absent. 8. 5-8916. Public discussion of a request submitted by Pat Moore Construction Company for amended preliminary and final Planned Development Housing (PDH) and Large Scale Residential Development (LSRD) plan approval for Oberlin Estates, a 2.33 acre, 8 -unit condominium development located between Oberlin Street and Scott Boulevard and north of Amhurst Street. (45 -day limitation period: May 29, 1989.) Beagle reviewed a staff report dated May 18, 1989, and recommended theplan be approved subject to stipulations included in a memorandum from Linda Gentry, First Assistant City Attorney, dated May 18, 1989. Public discussion was opened at 9:46 p.m. Charles Bush, 97 Oberlin Street, stated that he has talked with his immediate neighbors and that their major concern was traffic. Bush continued and indicated that the proposed condominium development will not adversely affect traffic within the neighborhood and that the condominiums will add to the quality of the neighborhood. V.C. Smith, 96 Oberlin Street, stated that he felt the development will benefit the neighborhood. Smith continued and stated that he was concerned about drainage across the lot and that the development integrates with the existing drainage system. Smith concluded by saying that he was in support of the proposed development. Beagle replied that the Public Works Department had reviewed the drainage system and feels that it is adequate. Ben Moore, applicant, stated that he was representing Pat Moore Construction Company and asked the Commission to expedite the approval process for this development as there is demand for this type of housing. Public discussion closed at 9:51 p.m. Cook moved to approve 5-8916, a request for approval of preliminary and final Planned Development Housing (POH) and Large Scale Residential Development (LSRD) plan for Oberlin Estates, subject to: 1. Vacation of the existing 5' utility easement on Lot 100 of Court Hill - Scott Boulevard Addition, Parts 6, and relocate and rededicate the easement on Lot 100 as a 10' utility easement as indicated on the PDH plan. 2. Include as a restrictive covenant, the obligation to maintain the common areas shown on the PDH plan; 3. Install a public sidewalk across the frontage of Lot 106 along Oberlin Street prior to the City's issuance of building permits. 4. Developer agreeing to obligate the Homeowner's Association to maintain a portion of the stormwater management easement and basin located on Lot 106, Court Hill -Scott Boulevard, Part 7, and the City agrees to acknowledge transfer of the current maintenance obligation 979 i Planning & Zoning Commission May 18, 1989 Page 8 from the owner of Lot 107, to Oberlin Estates, and final approval of legal papers. Hebert seconded the motion. Cook complimented the applicant for naming the development after an outstanding small liberal arts college which he attended. Dierks indicated that since the meeting schedule of this Commission had been altered, she will vote for waiving the passing of two meetings. Scott reiterated that the Commission is waiving the policy of requiring two meetings for public discussion on rezonings. The motion carried 6-0. Cook moved to recommend to Council to vacate a 5' utility easement as currently shown on Lot 100, Court Hill -Scott Boulevard Addition, Part VI. Hebert seconded the motion. The motion carried 6-0. OTHER BUSINESS: I. Planning and Zoning Commission. Dierks indicated that the City Council approved the Westport Plaza development by a vote of 5-2. Dierks moved to adjourn the meeting. Cooper seconded the motion. The motion carried 6-0. The meeting was adjourned at • p.m. Minutes submitted by Kyle itz Minutes approved b . Kennet Coop r, Secretary 979 i l i y i - I i Planning & Zoning Commission May 18, 1989 Page 8 from the owner of Lot 107, to Oberlin Estates, and final approval of legal papers. Hebert seconded the motion. Cook complimented the applicant for naming the development after an outstanding small liberal arts college which he attended. Dierks indicated that since the meeting schedule of this Commission had been altered, she will vote for waiving the passing of two meetings. Scott reiterated that the Commission is waiving the policy of requiring two meetings for public discussion on rezonings. The motion carried 6-0. Cook moved to recommend to Council to vacate a 5' utility easement as currently shown on Lot 100, Court Hill -Scott Boulevard Addition, Part VI. Hebert seconded the motion. The motion carried 6-0. OTHER BUSINESS: I. Planning and Zoning Commission. Dierks indicated that the City Council approved the Westport Plaza development by a vote of 5-2. Dierks moved to adjourn the meeting. Cooper seconded the motion. The motion carried 6-0. The meeting was adjourned at • p.m. Minutes submitted by Kyle itz Minutes approved b . Kennet Coop r, Secretary 979 i l i f I MINUTES PLANNING & ZONING COMMISSION FORMAL MEETING JUNE 1, 1989 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Clark, Cook, Dierks, Hebert, Scott MEMBERS ABSENT: Cooper, Wallace STAFF PRESENT: Beagle, Franklin, Gentry, Moen, Kri z CALL T_ O ORDER; Vice Chairperson Cook called the meeting to order at 7:37 p.m. RECOMMENDATIONS TO COUNCIL: 1. Recommend approval of a summary report for Oberlin Estates, I 2• Recommend approval of S-8915, a request submitted by William Happel for approval of a final plat for Cameron Subdivision, a 19.30 acre, 334ot residential subdivision. 3• Recommend denial of V-8902, a request submitted by Paul M. and Joan L. Victor to vacate the easterly 189.25 feet of the east/west alley between Governor and Summit Street. 4• Recommend to the City Council that Traffic Engineering review traffic patterns In the alley Identified in V-8902 paying special attention to the following Issues: the Uattic now and count on the east and west portions of the alley, the speed of vehicles traveling the alley, and the possibility of changing the alley to one-way at either the east or west end or both, or any other solutions they see fit. 6• Recommend approval of S-8918, an application submitted by the McDonald's Corporation for an amended preliminary Large Scale Non -Residential Development (LSNRD) plan for Sycamore Mall. 6. Recommend adoption of the 1989 Comprehensive Plan Update. 7• Recommend approval of an ordinance amending Chapter 36 entitled Zoning Ordinance of the Code of Ordinances of the City of Iowa City by amending Sections 36-4 and 36- 66, therein to eliminate certain child care providers from the Zoning Ordinance regulations for child care facilities and to extend the hours of house calls for home occupations. 8• Recommend to the City Council that at this time no change be made in the hours of operation of neighborhood centers until such time as their actual operations Indicate a change Is needed. 919 I Planning 8 Zoning Commission June 1, 1989 Page 2 PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. CONSIDERATION OF THE MINUTES OF MAY 18 1989: Dierks moved to approve the minutes of May 18, 1989 as amended. Hebert seconded the motion. The motion carried S0. DEVELOPMENT ITEMS: 1. Public discussion of a Summary Report for Oberlin Estates. Beagle reviewed a memorandum dated May 24, 1989, regarding the summary report for Oberlin Estates. Clark moved to approve the Summary Report for Oberlin Estates. Hebert seconded the motion. The motion carried 5.0. 2• Ste. Public discussion of a request submitted by Aero Rental for preliminary and final Large Scale Non -Residential Development (LSNRD) plan approval for property located at 227 Iarkwood Avenue. (45 -day limitation period: June 1, 1989.) Beagle reviewed a staff report dated April 20, 1989. Beagle also reviewed a memorandum dated June 1, 1989 which discussed the vacation of a portion of First Street which Is unimproved. The purpose of the vacation was to resolve the problem with trees planted In the right-of-way. Beagle stated that he was unable to reach the owner of Nagle Lumber regarding the vacation so he could not tell the Commission whether Nagle Lumber needed the right-of-way. Clark asked about other instances where tree requirements have been waived. Franklin replied that the requirements were not waived but that there have been Instances In which trees were permitted within a rightof-way when they should not have been. Franklin Indicated that the Zoning Code Interpretation Panel has recently met to clarify application of the ordinance. Larry Schnitt)er, MMS Consultants, stated that he was also concerned about the Issue of whether trees could in fact be placed in a right-of-way because he knows of other examples In town where they have been permitted to do so. Beagle indicated that an extension of the 45 -day limitation period would be necessary If this hem is not voted on at tonight's meeting. tarry Schnittjer made a verbal agreement for extension of the 45 -day limitation period to June 15, 1989 on behalf of the applicant. Dierks moved to defer S-8903 to the formal meeting of June 15, 1989. Cook seconded the motion. 9ol9 Planning 8 Zoning Commission June 1, 1989 Page 3 Scott stated that he was not overly concerned with the Vee issue for this particular application. He was concerned, however, that the vacation issue be resolved and the proposed swap of a sewer easement for the vacated right-of-way be settled. Scott Indicated that he would like to see this ffem deferred to the next formal meeting on June 15. The motion carried 5-0. 3. S-8915. Public discussion of a request submitted by William Happel for approval of a final plat for Cameron Subdivision, a 19.30 acre, 33 -lot residential subdivision located j at the northeast corner of the Benton Street and Monson Trek Boulevard Intersection. I (45 -day limitation period: June 1, 1989.) i Beagle reviewed a staff report and a memorandum dated June 1, 1989. �. Clark asked if the timing of sidewalk installation set a precedence. Scott replied that i it was within the Commission's authority to require the Immediate Installation of the sidewalk since it was negotiated under the PDH. Beagle indicated that he agreed with i Scoff. Clark stated he felt the that Commission was not maintaining a consistent policy regarding installation of sidewalks by developers. Scott replied that as part of a PDH development the timing of sidewalk installation was part of the negotiation between i developer, Commission and neighbors adjacent to the development. Cook moved to approve 8.8915 subject to the final approval of legal papers addressing the Issue of the 8 foot sidewalk along Mormon Trek Boulevard. Dierks seconded the motion. The motion carried 41, Clark voting no. 4. V•8902. Public discussion of a request submitted by Paul M. and Joan L Victor to vacate the easterly 189,25 feet of east/west alley between Governor and Summit streets. Moen indicated that there was no new information to add. Public discussion was opened at 8:15 PM. Joan L Victor, 519 S. Summit, stated that of the 26 homes that gain access off the alley she has talked to a significant number of them and that they feel that there is a traffic problem on the alley. Victor continued and indicated that of the seven homes on Bowery Street all seven homeowners told her that they feel there is a traffic problem. Motor stated that she has drafted a letter to the City Council and Traffic Engineer outlining the problems she perceives. Victor concluded by saying that there is a significant concern within the neighborhood regarding safety on the alley. Public discussion was closed at 8:20 p.m. Cook moved to approve the vacation of the easterly 189.25 feet of the east/west alley between Governor and Summit streets. Dierks seconded the motion. Hebert stated that while he understands the Victors' concerns he does not like the Idea of closing an alley that is being used. Scott stated that he had hoped further 97�1" Planning & Zoning Commission June 1, 1989 Page 4 Information would be available to the Commission regarding the traffic problem on the alley in question. Scott stated he would vote for the vacation of the alley tonight because he feels the Issues should have been remanded to the Traffic Engineering section of the Public Works Department at the Commission's last formal meeting, but, such a motion was defeated. Scott concluded by saying that his vote tonight in favor is prompted by his displeasure with the Commission's previous action on this Nem. Clark stated that he will vote against the alley's vacation because, first, he has not seen any other neighbors at the meeting other than the Victors and he feels that the engineers have better things to do than perform a traffic study on an alley especially when there Is no other data available to compare it with. Dierks stated that something needs to be done to Improve the situation without doing a useless traffic study when there Is no comparable data available. Dierks concluded by saying that there should be another alternative to simply vacating a section of the alley. Gentry stated she feels that Public Works could do an alley traffic study and that the Commission should request one N they want to. Cook stated as there are no comparable traffic counts on other alleys that this is one place to start. Cook indicated that he is also against the vacation of any portion of the j alley and would like to see another motion to remand to Public Works the study of the alley's traffic circulation problems. The motion failed 1-4, with Scott voting in favor Dierks moved to recommend to the City Council that Traffic Engineering review the traffic patterns In the alley identified In V-8902 paying attention to the following Issues: the traffic flow and count on the east and west portions of the alley, the speed of vehicles traveling the alley, and the possibility of changing the alley to a one-way at either the east or west ends or both, or any other solutions they see fit. Cook seconded the motion. Scott stated that when a person comes to City government with a perceived problem, N deserves more than just a flat denial. Scott stated while he is not a traffic engineer, that after driving the alley several times he has a strong opinion on what could be done to alleviate the problem N the evidence from a study indicated that a change in the i traffic direction was warranted. Scott concluded by stating that those people in the role of a public body should deal with citizen problems in a more responsive manner. The motion carried &0. I S. S-8918. Public discussion of an application submitted by McDonald's Corporation for an amended preliminary Large Scale Non -Residential Development (LSNRD) plan for Sycamore Mall. (45 -day limitation period: July 3, 1989.) Franklin reviewed a staff report dated March 18, 1989. Public discussion opened at 8:40 p.m. f Fred Reynolds from McDonalds Corporation stated that the •exit only' sign will be Included on the plan and that they have no problem with the changes discussed. 979 ■ 1 Planning 5 Zoning Commission June 1, 1989 Page 5 Reynolds concluded by saying that he would answercany questions the Commission may have regarding the proposed development. e Public discussion was closed at 8:45 p.m. asE Clark moved to approve S-8918 an applications- submitted by McDonald's Corporation for an amended preliminary Large ScahnNon-Residential Development (LSNRD) plan for Sycamore Mall. Cook secondedllhe motion. Clark stated that he is concerned about the stacking lift for the drive -up window and that It will not be adequate for the number o1 cars which may utilize the drive-thru window. Dierks stated that she is happy that thO10'Briens are concerned with landscaping as demonstrated by their McDonalds ongRkmrside Drive and hoped that they can enhance the aesthetics of their new locatiomher The motion carried 5-0. ZONING FEMS: 1. Public discussion of the 1989 Comprehensive Plan Update. Cook moved to recommend to the City Councli the adoption of 'the 1989 Comprehensive Plan Update. Hebert seconded t:m heotion. > Scott stated that the Chair is extremely pleased with td9'Commission's dedicafforj"and participation in the process from September through April and congratulated the Commission members on their hard work as well as the members of the public for their Input, for the attendance of Larry SchnittJer at all the ahilprehensiJe Plan work sessions and staff assistance and help throughout the procesmsl:;: Clark stated that while he is generally pleased with thb'outcome of the plan he, does have two concerns regarding the 1989 Comprehend PI&n Update. Specifically,the. land use change in the Mercy Hospital area and the inclusion of only a single property on Jefferson Street in the Commercial Office designsUart: Dierks stated that the 1989 Update is a good compromise and that the only reservation she has is with the City becoming a party to condemnation proceedings for secondary access. Cook stated that the Commission put many hard hours Into -the Comprehensive Pian Update and that the policies and decisions were carefully examined, and were built on the hard work of past commissions and staff Input. Cook concluded by. indicating that while It is not a perfect document, he is ready to live with k. Scott stated he would be willing to stand up and support In front of the City Council or the public any and all aspects of the Comprehensive Plan Update. Hebert stated that k was a large undertaking charac- terized by effective compromise among the Commissldit members. Hebert continued and Indicated that while he doesn't agree with every aspect of the Plan, overall ft is a good document and the Commission did a good Job -- The motion carried. 5-0. 979 Planning & Zoning Commission June 1, 1989 Page 6 2. Public discussion of an amendment to the Zoning Ordinance to exempt certain child care providers from the special exception process and set hours of house Celia for I home occupations. ` Franklin reviewed the changes to the proposed ordinance as a result of the discussions at the May 30 informal meeting. f } Cook moved to recommend approval of the ordinance amending Chapter 36 i entitled Zoning Ordinance of the Code of Ordinances of the City of Iowa City by amending Section 36.4 and 36-56 therein to eliminate certain child care providers from the Zoning Ordinance regulation for child care facilities and to extend the hours of house calls for home occupations. Hobart seconded the motion. The Commission discussed the difference between house calls and hours of operation. Language changes were made In the ordinance to darffy the distinction. The motion carried 5-0. 3. Public discussion of a proposed amendment to Section 36.18, Neighborhood Commercial (CN-i) zone. I i Dierks moved to defer this item to the formal meeting of June 15, 1989. Cook seconded the motion. The motion carried 5-0. I Scott outlined the Issues which were outstanding: 1) the Inclusion of video stores as a permitted use; 2) the proper permissible square footage of offices and the ratio of office uses to other CN-1 uses; 3) the appropriateness of dwellings in the CN-1 zone; and 4) clarifying the impact the proposal would have on Dr. Ahn's project. OTHER BUSINESS: 1. Referral from the Council regarding hours of operation of Neighborhood Centers. Scott reviewed the Issue and Indicated that the Council requested that the Commission consider extending the hours of operation for neighborhood centers. Scott indicated that at Tuesday night's Informal meeting the Commissioners were reluctant to extend the hours of neighborhood centers until such time that the centers were in operation In order to assess the effectiveness of the present hours as established in the ordinance. Cook moved that at this time the Planning and Zoning Commission preferred to not change the hours of operation for neighborhood carders until such time that their actual operations Indicate a need for change. Hebert seconded the motion. The motion carried 5-0. � 2. Planning and Zoning Commission Information. Larry Schnitljer stated that he had several aspects of the tree regulations to discuss: 1) previously trees could be placed adjacent to the right-of-way in the utility easement; 979 Planning & Zoning Commission June 1, 1989 Page 7 2) the design of parking lot tree Islands and 3) the distance between trees and a curb depending on the size of the trees. Schnitger Indicated that he would like to see the Commission discuss these aspects at a future date. Scott stated his concern with the current policy Is that any change does not eliminate the right-of-way tree requirements altogether. He asked that the Commission receive a copy of the Zoning Code Interpretation Panel opinion. Clark moved to adjourn the meeting. Dierks seconded the motion. The motion carried 5A. The meeting was adjourned at 9:35 p.m. i Minutes submitted by Kyle L Kritz. Minutes approved by: Ii Kenneth Cooper, Secretary 11 (r4W I MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING MAY 25, 1989 - 4:00 P.M. ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Buchanan, Drum, Gelman, Pacha, Reed, Summy, Swaim, Willis MEMBERS ABSENT: Cox NEW MEMBERS PRESENT: Hobart, Stein STAFF PRESENT: Eggers, Jehle, Craig, Penick OTHERS PRESENT: Ackerman, FRIENDS liaison CALL TO ORDER: Following the dedication and renaming of the Children's Storyhour Room to The Hazel Westgate Story Room, President Gelman called the meeting to order at 4:15 P.M. The dedication and reception were attended by approximately 60 friends, staff and Board members. APPROVAL OF MINUTES AND DISBURSEMENTS: Minutes of the April 27 regular meeting and disbursements for April, 1989 were unanimously approved. The Director reported on the following: 1. The Installation of the new computer system was started Monday, May 22 and is expected to take two weeks. The installation is complex because of the need to Install six terminal controllers throughout the building and because the new computer uses a new operating system (UNIX). The new micro -based back-up system is a great Improvement, it can operate four terminals for checking out and checking in, has good response time and the hard disc can hold about 80 days worth of such transactions, 2. The search for a new Development Director is at the interview stage. We are still hopeful that we can reach a decision by June 1. 3. The library received an award for the library float In the Sesquicentennial Parade. The Foundation and FRIENDS each received a share of the Income from the bus and house tours and the public has enjoyed the memorabilia and historical photographs displayed In the library to mark this event. Dan Daly's videotape of the parade was shown on Channel 20 all weekend, Staff members Craig, McGuire, Spaziani, B. Daly, D. Daly, Arensdorf and Weber as well as former Foundation Director Pat Forsythe and the 9�� MINUTES PUBLIC LIBRARY BOARD OF TRUSTEES MAY 25, 1989 PAGE 2 FRIENDS Board and former officers contributed to these activities. 4. Eggers will be teaching the Public Library course at the University of Iowa during the summer session and will be out of the library building from 1 to 3 PM on Monday, Tuesday, and Wednesday afternoons from June 13 through August 2. PRESIDENT'S REPORT: Gelman appointed the following committee to evaluate the performance of the Director: Cox, Chair; Swaim and Pacha. This committee will give their report at the June Board meeting. , Gelman will make appointments to 2 of the 4 designated Library Board positions on the Foundation Board of Directors at the June meeting. Reed and Gelman are carryovers. The Board discussed Gelman's recommendation that the Board President begin appointing designated Trustees to attend specific library -related events. There was general agreement with Gelman's recommendation. Gelman announced that to honor Eggers' 20 years of service to the Iowa City Public Library, the Board would like to host a dinner for Eggers and her husband Del following the June 22 Library Board meeting. Eggers began her career at the library on June 23, 1969 in the Reference/Information Department. She later served as head of Technical Services and became (Acting) Director on June 10, 1974. FRIENDS REPORT: Ackerman reported that the FRIENDS had received $657 as their share of the proceeds from the sesquicentennial tours. A gift of two books has been received by the FRIENDS from FOLUSA in recognition of their being selected as the first place winner in one of the categories. The award was the result of the FRIENDS successful membership drive of several years ago when they doubled their membership. Ackerman also announced that booksorter Bob Perry had resigned and the position is now advertised. Selection will be made by Friday, June 2 and Perry will assist with the June 24 booksale in order to train the new booksorter. FRIENDS members will assist at the ArtsFest Children's Day by providing a photo booth with costumes and props. FOUNDATION REPORT: Eggers reported that on May 24 the Budget Committee met to review the FY90 operating budget, The Committee, consisting of Beck, Schmeiser, Eggers and Weber will make a report at the July Foundation Board meeting. UZ I MINUTES PUBLIC LIBRARY BOARD OF TRUSTEES MAY 25, 1989 PAGE 3 ORIENTATION MEETING/DINNER: The Board set July 13 as the date for a special Library Board orientation session for new Board members Stein, Hobart and Moyers. This special Board meeting at 4 PM will be attended by current and new Board members and will be followed at 6 PM by dinner at Season's Best. The Board agreed that the orientation session should Include a tour of the library, an ALA videotape for training new Board members, discussion of the operating principles from the new five year plan ON TRACK FOR THE 90'S plus other topics from the proposed list as time allows. Each new Board member will receive a Library Board of Trustees Manual to review before the meeting. FINANCIAL PLANNING MANUAL: The Board reviewed the Financial Planning Manual and made suggestions for revisions. The revised manual will be provided to each current Board member and Included in the Library Board of Trustees Manual for each new Board member. REVIEW STAFFING REPORTS: The five year plan requires a five year staffing plan which is to be updated annually. Included with the Board packet was the first such report. It contained the detailed reports from each library department in order to give Trustees a broader perspective on staffing needs before final staff recommendations are made in early FY90. ADJOURNMENT: The meeting was adjourned at 5:15 P.M. NOTE: The next regular meeting of the Library Board of Trustees will be Thursday, June 22, 1989 at 4:00 P.M. in the Administrative Conference Room. 9�0 i j. MINUTES PUBLIC LIBRARY BOARD OF TRUSTEES MAY 25, 1989 PAGE 3 ORIENTATION MEETING/DINNER: The Board set July 13 as the date for a special Library Board orientation session for new Board members Stein, Hobart and Moyers. This special Board meeting at 4 PM will be attended by current and new Board members and will be followed at 6 PM by dinner at Season's Best. The Board agreed that the orientation session should Include a tour of the library, an ALA videotape for training new Board members, discussion of the operating principles from the new five year plan ON TRACK FOR THE 90'S plus other topics from the proposed list as time allows. Each new Board member will receive a Library Board of Trustees Manual to review before the meeting. FINANCIAL PLANNING MANUAL: The Board reviewed the Financial Planning Manual and made suggestions for revisions. The revised manual will be provided to each current Board member and Included in the Library Board of Trustees Manual for each new Board member. REVIEW STAFFING REPORTS: The five year plan requires a five year staffing plan which is to be updated annually. Included with the Board packet was the first such report. It contained the detailed reports from each library department in order to give Trustees a broader perspective on staffing needs before final staff recommendations are made in early FY90. ADJOURNMENT: The meeting was adjourned at 5:15 P.M. NOTE: The next regular meeting of the Library Board of Trustees will be Thursday, June 22, 1989 at 4:00 P.M. in the Administrative Conference Room. 9�0 Meeting Minutes Civil Service Commission Monday, May 15, 1989 Iowa City Recreation Center MEMBERS PRESENT: Kennedy, Buxton and Louis MEMBERS ABSENT: None. STAFF PRESENT: Donner, Helling, Steinbach and Chinander - GUESTS PRESENT: None. L: RECOMMENDATIONS TO CITY COUNCIL: i 1 None. I �� .RECOMMENDATIONS TO CITY MANAGER AND STAFF: 1. Commissioners requested that Staff schedule a meeting with Dr. Jacob Sines to discuss the MMPI psychological test. '- 2. Staff was instructed to coordinate the testing process for entry level i Police Officer. j II -- I- ' I Changes/Amendments to Minutes of the Previous Meeting: None. SUMMARY OF RELEVANT DISCUSSION: The meeting was called to order by Chairperson Mike Kennedy at 2 p.m. Steinbach presented the list of scores, in rank order, for certification by ! the Commission for the .position of Fire Captain. The list reflected the . rank order of the candidates following the Assessment Center conducted by I Resource Management Associates. I Motion to certify the list was made by Kennedy and seconded by Buxton. Motion approved unanimously. The testing process for entry level Police Officer was discussed. All commission members had received a memo from Steinbach prior to the meeting outlining Staff's recommendations. It was recommended that testing for the position of entry level Police Officer include the following components: written test, physical agility test, personality inventory, SRA Verbal test and oral interview. The recommended weights are 60% written and 40% interview. I E Written Test Staff recommended using the IPMA Entry Level Police Test as the initial screening device. The IPMA Entry Level Police Test has been validated for the selection of Police Officers and requires no prior law enforce- ment experience. The top 50 candidates would proceed to the physical agility test. i Physical Agility Test Staff recommended using the physical agility test developed by the Iowa Law Enforcement Academy (ILEA). This test was used as part of the last selection process for Police Officers in 1987. It was recommended that the test be administered on a pass/fail basis. i' Personality. Inventory and SRA VerbalI;, i Steinbach explained that the MMPI and the SRR Verbal tests are required of all individuals who are to be certified as peace officers by the ILEA. Due to the expense and time requirements of the MMPI and SRA Verbal, it was recommended that they be administered only to those ,.,I.. candidates who pass the physical agility test. The MMPI results would be used during the reference checks and inter- ;I views to investigate possible areas of concern. Steinbach explained II that candidates should not be disqualified solely on the basis of the MMPI score. Commissioners requested that a meeting be scheduled with Dr. Sines, administrator of the MMPI, to answer specific questions about the test. j Oral Interview I' „ It was recommended that the Commission interview approximately the top 40 candidates who passed the physical agility test. Steinbach recom- mended that the Commission consider natural break points in scores as well as affirmative action considerations in selecting the exact number of interviewees. Prior to the interviews, staff will gather informa- tion an each applicant's police record and driving record and conduct reference checks. Following the oral interviews, it was recommended that the Commission rank order the candidates using the test scores, interview scores, records .checks and reference information. Physical Examinations Steinbach explained that each candidate must pass a physical examina- tion prior to being placed on the certified hiring list. Once the physicals have been completed, the top 10 candidates passing the 70f i i i i t� i I i � r r 3 physical exam may be certified for hire. Steinbach recommended creating a second list of ten to be held in reserve in the event that the first list is exhausted within one year of certification. Proposed schedule of activities May 19 Begin newspaper advertising and accepting applications. June 16 Application deadline - City of Iowa City application must be completed and received in the Human Relations Department by 5 p.m. on June 16. - June 24 Written test July 15 Physical Agility test MMPI SRA Verbal July. 24 Tentative date to begin interviews. Following a brief discussion, motion to approve the process recommended by Staff was made by Kennedy and seconded by Louis. The motion was approved unanimously. .The meeting adjourned at 3:05 p.m. i i i t� I i MINUTES PARKS AND RECREATION COMMISSION MAY 10, 1989 MEMBERS PRESENT: Hradek, Malloy, Steinbrech, Watson, Weideman, Welk MEMBERS ABSENT: Henry, Hesse, Willis GUESTS PRESENT: John Heck, Paul Neff FORMAL ACTION Moved by Steinbrech, seconded by Malloy, to TAKEN: approve the minutes of the April 12, 1989 meeting as written. Unanimous. PUBLIC Paul Neff and John Heck addressed the DISCUSSION: commission regarding "Cornstock", an organized music fest they would like to hold again this year in lower City Park on Saturday, June Trueblood to draft a memo to the City Manager 3. They indicated they would make every effort to keep the volume of the music at and asking if other uses should be an acceptable level. After discussion, the RYERSON'S commission gave their approval. MESQUAKIE Trueblood reported on a letter received from PARK: Tim Thatcher inquiring about possible development of Mesquakie Park. The commission received a copy of the letter, along with a 1985 memo setting out the problems with development of the area and cost involved. The concensus of the commission was that it was not a park, and briefly discussed possible uses for the land. The commission directed Trueblood to draft a memo to the City Manager setting out the commission's feeling with regard to the area remaining as parkland, and asking if other uses should be investigated. RYERSON'S Trueblood reported that a tour of Ryerson's WOODS: Woods had been tentatively set for Sunday, May 21, at 1:00 p.m. The commission determined that this date would be acceptable. PARK TOUR: The commission was provided with a listing of places toured the last two years, and a listing of future park and recreation development projects. Various commission members indicated areas they would like to tour; included were Harrison Hill, Napoleon Park, Mesquakie Park, the wastewater treatment plant site, and as many of the upcoming projects that were completed. Discussion regarding the date for the tour was tabled until next month's meeting. Steinbrech suggested scheduling a brief tour of the Recreation Center. It was decided that the tour would take place on June 14th, prior to the commission's meeting. PIN BALL/ Mike Moran reported on the possibility of VIDEO GAMES: obtaining pin ball/video games for the Recreation Center. The commission was asked their opinion with regard to same. The consensus of the commission was that pin ball/video games would be inappropriate for this type of setting. RIVERFRONT Watson reported that the Riverfront Commission COMMISSION: is proceeding with the plans for the trail between Burlington and Iowa Avenue to the Art Center. i' ICE SKATING Watson reported that a meeting of the RINK COMMITTEE: committee has been set for Friday, May 12. j The commission discussed briefly the issue of constructing an ice skating rink. Steinbrech stated he would be interested in obtaining information on what other communities do to provide ice skating areas and the factors involved. The consensus of the commission was that the department should provide additional ice skating areas, j! if possible, thereby helping to determine the amount of community interest in ice skating. PARKS & .i Weideman reported the Foundation met on April RECREATION 12, and established deadlines for various ( II FOUNDATION: items that needed to be done. The gift catalog is close to being finalized, and a final fund raising effort is being made. Weideman noted that most of the initial directors have resigned from the Foundation. i She asked commission members to give some thought as to individuals that would be interested in this project that might be j willing to serve on the board. COMMISSION Steinbrech noted that the trailer adjacent TIME: to Drollinger Rides in lower City Park has been painted, and is thus showing some improvement. Malloy noted that the public hearing on the comprehensive plan was held and the final draft of same should be forwarded to the City council in the near future. I .. Weideman stated that she continues to receive good comments from the public with regard to the pools, especially the Mercer Park Aquatic Center. Watson expressed his appreciation for receipt of the booklet entitled "How to Survive As a Park and Recreation Board Member." He also stated he had received a suggestion from a citizen that Recreation's summer activities brochure be distributed to the public at an earlier date in the future. Moran stated he had received similar comments, and noted that the summer brochure has been distributed around this time of year for the past four years. He stated the department makes every effort to distribute the brochures four weeks prior to the beginning of the activities, except for larger programs such as summer camp in which the information is distributed more than four weeks in advance. Hradek reported that the public relations committee had met briefly to discuss possible P.R. activities the commission could do or participate in. The following suggestions were made: 1) contact the Press -Citizen to do an article on the public's involvement in the development of Harrison Hill; and 2) participating in the Hospice Run/Walk as a group. She also noted that she had been approached by Bill O'Brien of McDonald's who would like the city to have a kite flying competition in City Park. He had indicated he would be willing to help with this event. Moran noted that October 10, 1989 would mark the 25th anniversary of the Robert A. Lee Recreation Center, and staff would be planning activities to commemorate same. CHAIRMAN'S REPORT: Watson reported on receipt of a letter from Congressman Lightfoot regarding the commission's letter of support for the bill establishing the American Heritage Trust Fund. Trueblood indicated he would be discussing this letter with Craig Willis to determine if a response should be drafted. DIRECTOR'S REPORT: Peace Pole. Members of the Peace Pole committee presented their proposal to the City Council. The City Council supported the concept, but asked that the committee have the Design Review Committee review same prior to final approval. -3- City Park Tennis Courts. The Department received approval from the City Manager to borrow from the Parkland Acquisition Fund to resurface the City Park tennis courts. This project will commence some time after the end of the summer tennis programs. City Park Pool Entrance. Staff met with concrete contractors to obtain informal bids on constructing a sidewalk from the pool to the park building. The new entry way will also include park benches and landscaping. Adopt -A -Bed Program. Relative to recent articles in the Press -citizen about the Adopt -A -Bed program, Trueblood reported that the city has contributed $2,000 towards purchase of plants for the Adopt -A -Bed program. This was not mentioned in the newspaper. Park & Recreation Complex. Willis, Watson, Steinbrech and Trueblood attended the informal City Council meeting to discuss the conceptual plan for the park and recreation complex adjacent to the wastewater treatment facility. The conceptual plan met with favorable response from the City Council. The amount of $30,000 has been budgeted for FY190 for preliminary design and cost estimate. C.B.D. Vandalism. Trueblood noted recent articles in the Press -Citizen relative to vandalism which has taken place in the Central Business District. He reported that this damage amounts to approximately $2,500, not including personnel time or replacing larger trees with smaller trees. Oakland Cemetery. security would be increased Saturday, May 13, due to vandalism that has occurred in the past during this particular evening (prom night). May 20th Teleconference. Commission members were asked as to whether or not they would be attending the teleconference on May 20. It was determined that Willis, Watson and Henry would be attending. Babe Ruth Baseball. Moran reported that the Babe Ruth Association would be constructing roofs over the dugouts on fields 1 and 2 at Mercer Park, and as part of this project the city will be contracting to roof the dugouts for fields 3 and 4. ADJOURNMENT: The meeting was adjourned at 7:35 p.m. 9po?