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HomeMy WebLinkAbout1989-07-11 Bd Comm. Minutesr MINUTES IOWA CITY HUMAN RIGHTS COMMISSION MAY 22, 1989 SENIOR CENTER CLASSROOM MEMBERS PRESENT: Harold Weilbrenner, Ray Haines, Dorothy Paul, Jason Chen, Chia Hsing Lu, Haywood Belle, Terry Powell, Rosalie Reed MEMBERS ABSENT: Fred Mims STAFF PRESENT: Alice Harris, Dale Helling RECOMMENDATIONS TO THE CITY COUNCIL: None. REOUEST TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: None. LIST OF MATTERS PENDING COMMISSION -COUNCIL DISCUSSION: None. RECOGNITION OF PUBLIC AND NEWS MEDIA: Cenie Roder - Iowa Civil Rights Commission. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: The meeting was called to order by Chairperson Weilbrenner. The next Commission meeting is scheduled for Monday, June 26, 1989, at 7:00 p.m. in the Senior Center Classroom. CASES PENDING: Team A, Haines reported conciliation meeting scheduled for May 24. Sent out no probable cause letters on case. Team 8, Weilbrenner reported conciliation meeting for May 26. Team C, Powell sent letters out on no probable cause case and assignment of a new no probable cause case. REPORT OF COMMISSIONERS: Powell will arrange to have a guest speaker, Karla Miller, Director of the Rape Victim Advocacy Program, speak at the next meeting at 1:30 to 8:00. Haines suggested letter of thanks be sent to Floyd Jones for an excellent training session. Harris will send it. Weilbrenner and Powell will attend HUD training in Chicago May 30 -June 2. Powell stated the survey results from Classie Hoyle's project will be provided at a cost. Haines and Commission commended Harris on Commission handbooks and her organizational skills. 0 Ij I� -I. i 0 Iowa City Human Rights Commission May 22, 1989 Page 2 OLD BUSINESS: Haines and Harris provided preventing sexual harassment training for a company owner as a result of a pre -determination settlement case. It was well received. Further needs assessment for future preventing sexual harassment training will be done. NEW BUSINESS- Harris will schedule training for Commissioners by the EEOC in September and line up speakers for future meetings. Helling will invite the new police chief. Revival of cable presentations was discussed. PUBLIC DISCUSSION: Discussion of the conciliation training conducted by Floyd Jones, Director of the Cedar Rapids Human Rights Commission was held by the Commissioners. They found the training to be informative and thought provoking. They were impressed with his level of expertise. - - The meeting was adjourned. - i I j At WIWI W MINUTES DRAF ■ HISTORIC PRESERVATION COMMISSION WEDNESDAY, MAY 10, 1989 SENIOR CENTER CLASSROOM MEMBERS PRESENT: Russell, VanderWoude, Hanick, Jepsen, Kahler MEMBERS ABSENT: Licht STAFF PRESENT: Beagle, Neff CALL TO ORDER: Russell called the meeting to order at 7:39 p.m. j CONSIDERATION OF THE APRIL 12, 1989 MINUTES: , Russell requested a change be made on page 1 under the heading "Election of Officers." The last sentence of this paragraph read "A vote was taken and the i nominations were unanimous" and should have read "A vote was taken and the nominations were unanimously approved." Kahler asked for clarification of information on page 5 regarding the "Guide to Historic Iowa City." Beagle stated that he would clarify the number of historic sites not part of the walking tours. VanderWoude moved to approve the minutes as amended and Jepsen seconded. The motion carried unanimously by a 5-0 vote. PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA: St. Patrick's School Hanick informed the Commission that the St. Patrick's Parish Council would not entertain other offers for lease or purchase of the school building on Court Street. The directive from the Bishop required the building be demolished within six months and the area converted to parking for the church. Russell asked if j anyone knew what the plans were for the memorial plaque for World War I veterans at the building's entrance. Hanick suggested Russell call Father Benda of St. Patrick's. Kahler noted the frustration evident in the letter sent to the Commission from Pat Brandt of the St. Patrick's Parish Council. Kahler said this emphasized the need for early detection and response. Hanick stated that one developer made a good faith effort to redevelop the school building as multi- i family residential; however, the bids were so high as to prevent the project from being economically feasible. This redevelopment project was a lengthy process. Russell remarked that Riverside Theater will no longer be able to use Old Brick after next year. Hanick responded that funding is a problem for the theater group. HISTORIC PRESERVATION WEEK: Russell reminded the Commission that the Historic Preservation Week Awards Program is scheduled for May 17, 1989, at 3:00 p.m. at Old Capitol. The program had been forwarded to Friends of Historic Preservation and op-ed piece had been submitted for the local paper the previous day. Tom Walsh is scheduled to be speaker for the program. Invitations, he said, have been mailed and the library �r83 i, `j L. i il, Historic Preservation Commission May 10, 1989 Page 2 display featuring photographs of last year's winners is ready. At the May 2, 1989, City Council meeting the Mayor's Proclamation naming May 14-20 Historic Preservation Week had been made. Beagle informed the members that he had submitted the second press release to the local media. It served to introduce the panel of jurors, mentioned Tom Walsh as the keynote speaker, and provided logistical information such as date, time, and location. Beagle also stated that the name tags were prepared and he was planning on distributing them before the program. Beagle said that last year the slide presentation could not be given and a verbal presentation of the history of each property was substituted. He felt this extra information would add to the slide presentation planned for this year's ceremony. Russell said he could introduce Beagle, Peg Whitworth, and the jurors to be followed by the slide presentation combined with the awards. Discussion lead to the idea of organizing the sequence of the presentation by category. Russell will function as emcee for the program. He said he plans to have an opening statement and then introduce Commissioners, jurors, Beagle, and Tom Walsh. This will be followed by Walsh's speech and then the awards presentation. Beagle will conduct the tour of nominated properties for the jurors in the City's mini -van. Beagle suggested mentioning the nominated properties in the program. Russell thought an insert page might work best. DISCUSSION OF "GUIDE TO HISTORIC IOWA CITY": Beagle informed the members that this has been a time consuming project, especially in regard to getting accurate information. He said the final product will be a fold -out brochure with the front side being a map of historic sites of greater Iowa City, and the reverse side presenting four specific walking tours of the North Side, downtown, Woodlawn and Summit Street. Background information will be provided, such as date of construction and significant architectural information. Beagle showed members a rough draft of the cover map which included narrative. The brochure is due at the State Historical Society of Iowa in rough form on May 15. The Historical Society provided a grant which was used in part to finance the brochure. Plans are to print 5,000 when completed. Work to be finished is the text, editing, and the printing. SUBCOMMITTEES: Russell encouraged members to consider subcommittees although no assignments will be made as of yet. Each proposed subcommittee was then described: Publications - Russell included the publication of maps and brochures in this category. VanderWoude added that Friends of Historic Preservation is also interested in developing more publications and funding seems to be more available to them. He encouraged more interaction with Friends of Historic Preservation. Procedures - Russell stated this would include establishing the groundwork for creating new historic districts, presenting survey work, and learning more about requirements for historic district designation. i Historic Preservation Commission May 10, 1989 Page 3 Planning for Historic Preservation Week - The need to commit a speaker early as well as select the site and jurors would be facilitated by a committee assignment. Zoning and Tax Credit - Developing incentives for property owners within local historic districts was emphasized. National Trust for Historic Places - A member would become familiar with the nomination process and would then assist homeowners in applying for National Register status. The goal would be to increase the number of Iowa City properties on the National Register. Education/Sneaker/Liaison - Russell felt this would be a function of the chairperson. Hanick stated that the Commission could begin to prioritize historic properties potentially threatened by development. This would give focus and might encourage earlier intervention when properties are threatened. Beagle presented the idea of working with the Housing Inspection Department by establishing a waiting period before a demolition permit could be issued. This process would allow time to explore other options. Hanick stressed the need for financial incentives for property owners. Beagle provided some information on Chapter 303 of the Iowa Code, the enabling legislation for historic preservation in Iowa. The State Historic Society has begun lobbying for $1 million in lottery funds to fund a historic preservation fund as set out in 303. Beagle indicated upcoming projects as being the need to update survey information on the Northside and to develop a database for other areas without historical data. CDBG has expressed an interest in funding this type of research. HISTORIC PRESERVATION COMMISSION INFORMATION: The members agreed that the house tour was a success. VanderWoude feels that the Northside has a good foundation for future support of a historic district. Discussion regarding the Edward Lucas Home on Kirkwood and Marcy followed. The public hearing before the City Council is scheduled for May 16, 1989, and the Commission generally agreed that this structure is not salvageable. Beagle said the developer has agreed to include a plaque on the brick and iron fence on Kirkwood Ave. giving historic information about the property, and provide an easement of land near the plaque for a park bench. Russell stressed the importance of public exposure. He presented the idea of a Golden Wrecking Ball Award as a way to achieve media and public awareness. Hanick thought that the CDBG-sponsored Youth Homes project on Iowa Avenue has brought positive attention to that area. He also introduced the idea of awards for positive actions in the area of historic preservation. He felt this would also promote media attention. Beagle informed the members of a conference in Des Moines by the State Historic Society to be held June 10 and 11. Beagle informed the Commission that the Linn Street apartments between the Firestone building and St. Patrick's Church is, at least temporarily, dead. Although technicalities stopped the proposed project, he felt the possibility of other development was probable. The City has been encouraging this type of higher density development in the downtown area. Historic Preservation Commission May 10, 1989 Page 4 Jepsen moved to adjourn. Seconded by Kahler Minutes prepared by Mary Jo Neff. Pea MINUTES DRAFT HISTORIC PRESERVATION COMMISSION WEDNESDAY, JUNE 14, 1989 SENIOR CENTER CLASSROOM MEMBERS PRESENT: Russell, VanderWoude, Jepsen, Kehler MEMBERS ABSENT: Hanick, Licht STAFF PRESENT: Beagle, Neff CALL TO ORDER: Russell called the meeting to order at 7:30 p.m. CONSIDERATION OF THE MAY 10 1989 MINUTES: Jepsen moved to approve the May 10, 1989, minutes as presented. VanderWoude seconded. The motion carried unanimously by a 4.0 vote. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. DISCUSSION OF THE HISTORIC PRESERVATION AWARDS PROGRAM: Russell Initiated the discussion with a review of the Award Ceremony. It was held on May 17, 1989, at Old Capitol where the jurors selected the winners. A reception followed at Old Brick. At the June 13, 1989, City Council meeting, Mayor John McDonald awarded certificates to the award recipients. Thank you's had been sent to the winners, jurors and Tom Walsh. A letter was sent to Friends of Historic Preservation encouraging earlier participation in the planning process on their part for next year. Russell noted as an negative aspect, the relatively poor attendance. He stated approximately 50 people other than the participants attended. Russell expressed the possibility that the ceremony was too early and Beagle agreed that this could have resulted in the low attendance. Discussion included ideas for alternate sites that would facilitate a later program. Russell also suggested that Involving more individuals in the planning process might prevent errors, such as those appearing on the program this year. VanderWoude suggested having certificates similar to those for the National Registry printed for the Historic Preservation Awards. Russell agreed that certificates could be printed for each category with the Information specific to the winners to be hand -lettered each year. This would be a function of the planning subcommittee. Beagle suggested encouraging Friends of Historic Preservation to name two of their members to help in the planning process. VanderWoude asked about enumeration for participants, Beagle stated that a meal was provided for the jurors, He stated that if the program were to become a local Institution such as the Old Capitol Criterion with local sponsorship, this could facilitate enumeration for the participants. Russell expressed a desire to Involve the City Council and City Manager more. The Johnson County Board of Supervisors was represented at the awards ceremony by Carol Peters and Bob Burns, Dick Myers represented the Board of Supervisors at the City Council meeting for the certificate presentation. Russell informed members that interest for next year's ceremony has been expressed by Bob Burns and the University of Iowa. //83 1I � it 0 ■ ' I. Historic Preservation Commission June 14, 1989 Page 2 REPORT OF SUBCOMMITTEES: Russell stated that the subcommittees should be informal and task -oriented with some overlap of membership. Licht has expressed to Russell her interest in the National Trust Designation and Tax Incentives subcommittees. Jepsen expressed his interest in the Education/Uaison subcommittee. He would like to work with the curriculum directors at the schools regarding educational materials and compiling a speakers bureau. VanderWoude suggested he contact the County Historical Society and the State Historical Society, as both are involved in educational projects. VanderWoude stated his interest in the Tax Incentive subcommittee and his current involvement with publications. He expressed an interest In encouraging the City Council to designate a Tax Abatement District for improvements on older properties. Beagle stated he and other members of the Commission met with the City Manager and Mayor over a year ago regarding this and it was not considered appropriate at that time. Beagle said a Self -Improvement District is possible if property owners petition Council for a specific goal and a revolving loan fund is now available through recent legislation. It allows a ten year payback period with lower interest rates. Kehler stated she would be willing to attend Planning and Zoning Commission meetings in order to keep the Historic Preservation Commission informed of current proposals and actions. Russell asked about the status of the Preservation Design Guidelines and Procedures. The Commissioners expressed a desire to publish an easy to read booklet regarding the guidelines and procedures when adopted. Beagle stated the ordinance must be approved by the City Legal Department and the City Council. ASSIGNMENT OF SUBCOMMITTEES: Tentative assignments were made as follows: Education/Speaker Liaison - Jepsen National Trust Designation - Ucht Zoning/Tax Credit/Financial Incentive - Kohler, VanderWoude Publications - Hanick, Russell Historic Preservation Week - Hanick, Russell HISTORIC PRESERVATION COMMISSION INFORMATION: Kehler suggested asking President or Mrs. Rawlings to speak during next year's Historic Preservation Week regarding the work being done on the President's House. She also felt that a home tour could be Incorporated Into next year's activities if planning were to begin early to guarantee cooperation. VanderWoude Informed members that while residents on Brown Street have been raising funds to replace the concrete patches on Brown Street with brick, approximately 40 square feet of brick has recently been covered with asphalt by the City during the Installation of a fire hydrant. Historic Preservation Commission June 14, 1989 Page 3 Russell stated that Tom Slockett owes the house in front of the hydrant. He said that if it is a City ordinance that brick cannot be paved over, then there should be notification of those Involved. VanderWoude moved to forward a letter to the City Manager, City Public Works Department, and Tom Slockett regarding the improper placement of a fire hydrant on the parkway and to request that the work be redone properly. Jepsen seconded. The motion passed unanimously by a 4.0 vote. Russell agreed to draft a letter and to address it to Chuck Schmadeke at the Public Works Department. VanderWoude informed the Commission that the use of Plum Grove has become restricted recently. Beagle agreed to contact other agencies in the State about future uses and alternatives, Jepsen stated that when he first moved to Summit Street he was given a plaque that named the home as being in a Historic District. Russell suggested having a social function and inviting the residents of the historic districts. Jepsen also encouraged recognition of those who devote time to Historic Preservation. VanderWoude suggested a monthly press release. Russell said the Commission could adopt a motion stating the intent of the Commission to give commendation certificates from time to time to persons and organizations working towards historic preservation and will be mindful of the types of work that do not quality for the annual preservation awards. Jepsen said the expertise of University of Iowa faculty could be used. Russell stated that all Commission members should be present at the July Historic Preservation Commission meeting and discussion could continue then. Jepsen suggested recognizing those who have attempted to save a structure that was eventually lost. This would enable the Commission to acknowledge those working towards Historic Preservation without negative feedback. Beagle will investigate state funding for historic preservation. The State will be hiring an administrator or coordinator for its Historic Resource Preservation program that was recently funded by the legislature. They are currently establishing an administrative procedures and grant guidelines. Russell informed the Commission that he spoke with Ben Moore of the St. Patrick's Parish Council regarding the plaque for World War I veterans. It will be incorporated into the archway to the entrance of the proposed parking facility. Russell also noted the need to correct the logo on the Commission stationary. The date should be changed from 1983 to 19e2. He also suggested having Commission stationary envelopes printed once Pat Westercamp has corrected the master. The annual report is due to the City by August 1, 1989. Beagle will have a draft prepared for the July meeting for the Commission to review. DISCUSSION OF THE "GUIDE TO HISTORIC IOWA CITY': Beagle informed members that the draft had been submitted to the State Historical Society and have given the go ahead with the final. The front side provides a broad overview of Iowa City. It Includes a brief history, description of prominent architectural types in Iowa City, and historic sites with their dates, current uses and additional background as known. The Inside of the brochure provides graphic examples of architectural types. The reverse side Illustrates four walking tours with brief narratives of the area, The Commission logo will appear on the cover Historic Preservation Commission June 14, 1989 Page 4 or back panel. Beagle stated that the deadline for the final draft is June 30, 1989. Westercamp Is in the process of getting three required bids for the printing. The cover design could use a historic typeface with line illustrations of notable historical structures. Russell requested time to review the text and have it reviewed by experts for factual information. Irving Weber, Margaret Keyes, Tom Walsh, and Loren Horton were suggested to review the brochure. Russell said a 30 -day extension would be desirable. Beagle stated he would check on the extension with the State. ADJOURNMENT: Kehler moved to adjourn at 9:11 p.m. VanderWoude seconded. Motion carried unanimously by a 4.0 vote. Minutes submitted by Mary Jo Neff. I 1 �b�al i MINUTES DESIGN REVIEW COMMITTEE THURSDAY, JUNE 22, 1989 IOWA CITY PUBLIC LIBRARY - ROOM B PREIJMMAMY Su6Ject to Approval MEMBERS PRESENT: Amert, deVries, Haupert, Nagle, Novick, Seiberling, Sinek, Welt MEMBERS ABSENT: Nelson, Waters STAFF PRESENT: Cain, Trueblood, Neff GUESTS PRESENT: LaVonn Horton, Carl Beyerheim, Harry Soyster and Nancy Thayer of the Iowa City Ecumenical Peace Committee RECOMMENDATIONS TO C17Y COUNCIL That the Peace Pole proposed by the Iowa City Ecumenical Peace Committee be located in the planting bed west of the stage In the Mini -Park area as a temporary measure, with the understanding that the Peace Committee will be responsible for maintenance and will work toward securing funding to design and install a Peace Pole that would be more permanenfand durable. That the bylaws proposed for the Committee be approved. RECOMMENDATION TO CITY MANAGER That closing of the mail drop in the Dubuque Street kiosk be supported but that it not be replaced with a conventional mailbox. If mail volume justifies a replacement, however, the preferred location is near the traffic control box at the south side of the Washington and Dubuque Street intersection, not within the pedestrian mall CALL TO ORDER j Chairperson Amert called the meeting to order at 4:06 p.m. Members and guests were introduced. APPROVAL OF MINUTES I Nagle moved, seconded by Haupert, to approve the minutes of the April 20, 1989, meeting. The motion passed unanimously by an 8.0 vote. Novick moved, seconded by Sinek, to approve the minutes of the May 8, 1989, meeting. The j motion passed unanimously by an 8-0 vote. Sinek moved, seconded by Seiberling, to approve the minutes of the May 20, 1989, special meeting. The motion passed unanimously by an 8-0 vote. s I 01 I, 1' t 01 Design Review Committee June 22, 1gag Page 2 RELOCATION OF MAILBOX AT DUBUQUE STREET KIOSK Cain informed members that vandalism to the mail drop in the Dubuque Street klosk has resulted in a request from the Postal Service that the mail drop be vacated and replaced with a conventional postal collection box near Dain -Bosworth. Cain stated that she looked at the drop box to determine if it was clearly identified as property of the United States Postal Service. She indicated it was not clearly marked as a Federal box or with pickup times indicated. Cain said there once was a drop box in the Clinton Street kiosk, but that space is now used as storage by the Parks Department. In response to a question from Nagle, Cain stated that the Postal Service prefers the replacement to be a free-standing unit like the ones currently by Iowa State Bank and the Senior Center. Seiberling suggested placing the new collection box near the traffic control box at the north entrance of the Pedestrian Mail, Cain stated if it were placed on the street -side there could be problems with traffic stopping to use the box, Members supported removing the drop box from the Dubuque Street kiosk. Nagle suggested the recommendation of not replacing the drop box. Seiberling agreed. In response to a question from Welt, Trueblood stated that the drop box in the Dubuque Street kiosk is larger than the average collection box, but he is not sure how much mail it actually contains. Welt expressed concern that closing that drop box might cause an overflow at other collection boxes. Discussion demonstrated that a variety of pick-up times existed at the other collection boxes in the area. Haupert noted that a consistent goal of the Committee was to get rid of various free-standing containers within City Plaza. i Members said they would prefer that a new collection box not be located in the area unless the quantity of mail necessitates such action. deVries suggested the current drop box be discontinued and if another is necessary, It not be placed on the pedestrian mail. Street klosk and not to have a replacement. Nagle moved that the Design Review Committee support closing the mailbox In the Dubuque If a replacement is Justified, however, the preferred location Is near the traffic control box at Washington and Dubuque Streets, not within the pedestrian mall. Haupert seconded. The motion passed unanimously by an 8.0 vote. PEACE POLE PROPOSAL LaVonn Horton of the Iowa City Ecumenical Peace Committee distributed information regarding the Peace Pole. She also showed the actual donated Peace Pole. The phrase `May Peace Prevail on Earth" appeared in Japanese, Chinese, Russian, and English on the pole. She stated the desired location as being the square directly south of the Dubuque Street kiosk. This location allows visibility, but is not obtrusive. Haupert expressed his desire that the pole be located in the Mini -Park area rather than the pedestrian mall because the beds on the pedestrian mall were part of the Adopt -A -Bed program. Horton said the other locational choice was directly across from the stage in the Mini -Park. Haupert stated this location would be more appropriate as a gathering place. Trueblood said he would be comfortable with either location, Horton Informed the Committee that her organization would care for the bed, Design Review Committee June 22, 1989 Page 3 Sinek asked about the pole's base. Haupert read from the instruction contained with the pole that it is to be set one foot deep in concrete. Trueblood expressed his concern that the lettering plates would be stolen if they were to remain merely screwed in place. Haupert suggested gluing the plates onto the pole. Novick expressed her preference for a more permanent and less destructible design. She stated the community should be receptive to the concept. Horton requested that the donated pole be permitted and stated her organization's intention to replace it if it is vandalized. She said the preference is to have the pole in place for the commemoration of Hiroshima which is planned for August 6, 1989. She also stated that once a pole is in place and visible, the support base should grow for the movement. Soyster said that if the pole was defaced, the Peace Committee would be prompt in repairing it. Welt moved to approve the pole presented to the Committee for placement in the Mini -Park planting bed west of the stage with the provision that the maintenance is to be provided by the Iowa City Ecumenical Peace Committee. Haupert seconded. Ament expressed her preference that the proposed peace pole be viewed as temporary and funding fora more permanent and durable monument with the same sentiment be pursued. Horton agreed that the pole would then stay there as long as it survived. Amert said this was fine but the fund-raising process should begin immediately. Novick concurred with the need to begin fund raising for a permanent monument that would be designed for the area and would be less susceptible to vandalism. Welt amended the original motion to Include this condition. Haupert agreed. Cain stated the proposed recommendation to Council was now approval of the peace pole for location in the designated bed of the Mini•Park as a temporary measure, with the understand- ing that the Peace Committee will be responsible for maintenance and will work toward securing funding to design and Install a peace pole that would be more permanent and durable. The motion passed unanimously by an 8.0 vote. Cain said this recommendation should be on the agenda for the July 11, 1989, City Council meeting. She suggested to Horton that the organization be represented at the Council meeting. OTHER DISCUSSION j Novick and Seiberling requested that Trueblood look at a small oak tree located in the Mini - Park. He agreed to do so. (Trueblood left at 4:53 p.m.) The next meeting of the Committee was scheduled for July 20, 1989. If an earlier meeting became necessary, July 13 was selected as an alternative date, (Nagle left at 4:55 p.m.) is I' Design Review Committee i June 22, 1989 Page 4 Cain said that the Committee's annual report with a summary of this year's activities and plans for the next fiscal year will be on the agenda for the July meeting. She requested that the Committee members pay particular attention to the section regarding plans for next year. DRAFT OF COMMITTEE BY-LAWS Cain noted that most changes in the draft of the Committee bylaws were related to taking out the designation of particular categories of members and staggered terms. Linda Gentry of the City Legal Department had reviewed the draft and clarified some of the language. She made an addition in Article II, Section 3, regarding the terms of members. Although terms are of j Indefinite length, Gentry clarified the ability of the City Council to remove a Committee member for cause. Haupert moved to approve the revised draft as presented. Welt seconded. The motion was passed unanimously by an 8.0 vote, ADJOURNMENT Chairperson Amert adjourned at meeting at 5:07 p.m. Minutes submitted by Mary Jo Nett. j i I I i i I.I1�E ER7ENi2; tl FVYCl1.:V LDIIj VTO GGcE ; �nncc lu NE v FX'lr-" TCJ PL.L`IJTEIL cO,:^E TU jW( i DAIN-BOSWORTH BUILDING ■ 1 BY-LAWS IOWA CITY DESIGN REVIEW COMMITTEE ARTICLE I MEETINGS Section 1. Regular Meetings. Regular meetings of this Committee shall be held on the third Thursday of each month. Section 2. Special Meetings. Special meetings of the members may be called by the Chairper- son. Upon the request of four members of the Committee, the Chairperson shall call a special meeting. Section 3. Place of Meetings. Regular meetings shall be held In the Iowa City Public Library, or another handicapped -accessible building if the Library is unavailable. Section 4. Notice of Meeting. Notice and agenda for all regular meetings shall be distributed to all Committee members, the City Council and the press. Notice to all members and to the media shall be at least 24 hours before a meeting is held, including special meetings. All notice requirements and meetings shall conform to the provisions of the State Open Meetings Law. Section 5. Quorum. A majority of the members of the Committee shall constitute a quorum at any meeting. A majority of votes cast at any meeting at which a quorum is present shall be decisive of any motion or election. Section 6. Proxies. There shall be no vote by proxy. Section 7. Public Discussion. Time shall be made available during all regular meetings for open public discussion. ARTICLE IL MEMBERSHIP Section 1. Membership. The Design Review Committee shall consist of ten (10) members. All members of the Committee shall serve without compensation, but shall be entitled to the necessary expenses including reasonable travel expenses Incurred in the discharge of their duties. Section 2. Nomination, The City Council shall appoint members to the Design Review Committee as vacancies occur. Section 3. Terms. The terms of members are Indefinite in length. Members may be removed by the City Council only atter hearing and for cause shown. //801 i i �I 1 r. 2 Section 4. Absences, Three consecutive unexplained absences of a Committee member may result in the Committee's recommendation to the Mayor to remove the member from the Committee, and to appoint a new member. Section 5. Orientation for New Members. Prior to the first regular meeting following their appointment, new members shall be provided with copies of the pertinent portions of the City Code, Design Review Committee By -Laws, and other documents useful to carrying out their duties. Section 6. Resignations, If any member is no longer willing or able to serve on the Commit- tee, the member shall send a letter of resignation to the City Council. ARTICLE III OFFICERS Section 1. Number. The officers of this Committee shall be a Chairperson and Vice Chairper- son, and each shall be elected by members of the Committee. Section 2. Election and Term of Office. The officers of this Committee shall be elected annually. Section 3. Vacancies. A vacancy in either office shall be filled by the members for the u,lexpired portion of the term. Section 4. Chairperson. The Chairperson shall, when present, preside at all meetings of the members, appoint committees, call special meetings and in general perform all duties of the Chairperson, together with such other duties as may be prescribed by members from time to time. Section S. Vice -Chairperson. In the absence of the Chairperson or in the event of the Chairperson's death, inability or refusal to act, the Vice -Chairperson shall perform the duties of the Chairperson. When so acting, the Vice -Chairperson shall have all the powers of and be subject to all the restrictions as those resting with the Chairperson. ARTICLE IV. CONDUCT OF COMMITTEE AFFAIRS Section 1. Agenda The Chairperson or a designated representative, together with appropriate members of the City staff, shall prepare an agenda for all regular Committee meetings, Agendas are to be sent to Committee members, the City Council and the media at least three days prior to the regular meetings. Section 2. Secretary. A secretary, not to be a Committee member, shall be provided by the City for all regular and special meetings. #10 3 Section 3. Minutes. Minutes of all regular and special meetings are to be prepared and distributed to Committee members, and approved by the Committee and sent to the City Council, in the manner prescribed by the Council. Specific recommendations for the Council are to be set off from the main body of the minutes and appropriately Identified. Section 4. Pollcies and Programs, The Committee shall periodically review the policies and programs of the City relating to design review, and make recommendations to the City Council, when appropriate. Section 5. Referrals from Council. From time to time letters, requests for information, requests for recommendations, and other matters are referred to the Committee by the City Council. The Committee shall initiate the consideration of such items at the next regular meeting following receipt of the referral, and shall notify Council of its disposition. Section 6. Attendance at Council Meetings. The Committee Chairperson or designated representatives are to be in attendance at all City Council meetings, including informal ses- sions, at which matters pertaining to the domain of the Committee's responsibilities are to be discussed or actions taken. The Committee Chairperson is to receive Council agenda prior to each Council meeting, and is to be otherwise notified of meetings involving Committee business. Section 7. Annual Report. An annual report, detailing the activities of the Committee, shall be prepared by the Chairperson, approved by the Committee and submitted to the City Council at the end of each fiscal year. ARTICLE V AMENDMENTS Section 1. These by-laws may be altered, amended or repealed and new by-laws adopted at any regular meeting, or at a special meeting called for that purpose, at which at least six (6) Committee members are present. Upon approval by the City Council, the by-laws shall take force and effect. PROVED A FORM LEGAL DEPARTMENT 6 - -21-,P'f it 3 Section 3. Minutes. Minutes of all regular and special meetings are to be prepared and distributed to Committee members, and approved by the Committee and sent to the City Council, in the manner prescribed by the Council. Specific recommendations for the Council are to be set off from the main body of the minutes and appropriately Identified. Section 4. Pollcies and Programs, The Committee shall periodically review the policies and programs of the City relating to design review, and make recommendations to the City Council, when appropriate. Section 5. Referrals from Council. From time to time letters, requests for information, requests for recommendations, and other matters are referred to the Committee by the City Council. The Committee shall initiate the consideration of such items at the next regular meeting following receipt of the referral, and shall notify Council of its disposition. Section 6. Attendance at Council Meetings. The Committee Chairperson or designated representatives are to be in attendance at all City Council meetings, including informal ses- sions, at which matters pertaining to the domain of the Committee's responsibilities are to be discussed or actions taken. The Committee Chairperson is to receive Council agenda prior to each Council meeting, and is to be otherwise notified of meetings involving Committee business. Section 7. Annual Report. An annual report, detailing the activities of the Committee, shall be prepared by the Chairperson, approved by the Committee and submitted to the City Council at the end of each fiscal year. ARTICLE V AMENDMENTS Section 1. These by-laws may be altered, amended or repealed and new by-laws adopted at any regular meeting, or at a special meeting called for that purpose, at which at least six (6) Committee members are present. Upon approval by the City Council, the by-laws shall take force and effect. PROVED A FORM LEGAL DEPARTMENT 6 - -21-,P'f i i I� f +, II l: Ii I I I. FOSTER M'AYTAG, INC. HOME APPLIANCE CENTER X4 AvrA r - the owner could do that would ease some of the problems. II 192O South Gilbert Iowa City, Iowa 52240 it 6/23/89 DEPENDABLE AUTOMATICS Office of the city clerk. Iowa City, Ia. The purpose of this letter is to comment on the re-newal of the liquor license for the "Golden Oldies" tavern at 1910 S. Gilbert. Grimm's Orthopedic Supply is located at 1840 S. Gilbert, the building north of the tavern and Foster Maytag is located at 1920 S. Gilbert, the building south of the tavern. Both businesses have experienced a number of problems apparently associated with being located next to this tavern. Common problems are parking on private property although both are posted against it. The tavern does provide a large parking lot behind their place of business, but instructions for using the lot is limited to one small "parking in rear" sign posted at one corner of their building. A number of times both firms have had to have illegaly parked vehicles towed away that were left from the night before. Both firms have experienced damage to buildings, property, shrubs and lawns as well as the !I next morning 11 clean up of broken glass, empty cans & other forms of trash strewn about, again apparently connected to being next to the tavern. We realize that the owner of the tavern is trying to make a living just as we are but it is our belief that there are some things that the owner could do that would ease some of the problems. II