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HomeMy WebLinkAbout1989-07-25 Bd Comm. Minutes■ L NO QUORUM MINUTES IOWA CITY RIVERFRONT COMMISSION JUNE 24, 1989 - 5:30 P.M. SENIOR CENTER CLASSROOM MEMBERS PRESENT: Jones, O'Brien, Stroh, Willis, Wachal MEMBERS ABSENT: Bruner, Buckley, Hesse, Horton, Rebel STAFF PRESENT: Rockwell, Meyering GUESTS PRESENT: Matt Pollard, Chris Swanson CALL TO ORDER: I' Wachal called the meeting to order at 5:30 p.m. and noted that there was not a quorum of members present. REPORT ON RIVER CORRIDOR AND FLOODPLAIN REGULATION ENFORCEMENT MEETING WITH CITY OFFICIALS: Wachal stated that Housing and Inspection Services Department staff realized they are responsible for enforcing the regulations, but had made an error in timing as far as Issuing the fill permit for the Normandy Drive property. Rockwell reported that HIS representatives will attend the Commission's July 19, 1989, meeting to discuss enforcement procedures. REPORT ON MAY 18 JOHNSON COUNTY CONSERVATION BOARD MEETING: Rockwell reported that Bruner, who had attended the meeting, thought it went well, and that the Board is positive about working with the Commission. It was suggested that the Board and the Commission exchange minutes, and that the naturalist to be hired soon by the Board work with Rockwell at a staff level to serve as liaisons between the two groups. UPDATE ON RIVER CORRIDOR TRAIL FUNDING APPLICATION: Rockwell reported that the resolution to apply for Iowa Department of Transportation recreational trail grant funds will go before Council on June 27th. She thought the application could be strengthened by including Frank Farmer's blueprint drawing of the area. Stroh stated that IDOT had referred to AASHTO standards in maintaining that a 4.5' fence was necessary for a bicycle path bridge. Stroh asserted that the path was not a bicycle path and was not located on a bridge. Because of time constraints, Rockwell suggested following the 4.5' high fence requirement in obtaining the IDOT permit to do work In the right-of-way. This permit must be Included in the application to IDOT for recreational trail grant funds. DISCUSSION OF THE 1989 ANNUAL REPORT: Wachal stated that much of last year's report could be repeated. He reported on the activities that were completed, noting that nothing had been done on studying and seeking a resolution on safety problems, pursuing CDBG funds, and purchasing the 11 South Johnson property. Rockwell stated that she would write a draft report for the Commission's review at Its July meeting. I ,I I' I i Minutes Iowa City Riverfront Commission June 24, 1969 Page 2 PUBLIC DISCUSSION: Guests Chris Swanson and Matt Pollard announced that they are planning an activity similar to River Fest to be called Summer Fest. Pollard stated that they do not have a proposal on paper yet, but would like to conduct the event the first week of August, with activities such as live bands and boat races, possibly holding it in City Park. Stroh stated that University sponsorship would be necessary if it is on University property. Wachal suggested that they write up a clear outline to be presented and discussed at the Commission's July 19 meeting. COMMISSIONERS' REPORTS: Jones reported that a neighbor had reported seeing waterskiers being pulled within Iowa City. He had suggested asking the Parks Department to post the regulations by each boat ramp. Wachal suggested a NO WATERSKIING sign be posted rather than posting all of the river regulations. He requested that Rockwell followup on this request. Jones reported that he had written three guest editorials for the Press -Citizen, but they were currently on a long waiting list to be printed. However, the Press -Citizen said they would try to get the articles printed in June during Iowa River Month. The editorials address regulatory authority on the Iowa River, planning for development along the river corridor, and issues concerning the river corridor trail ADJOURNMENT: The meeting was adjourned at 6:00 p.m. Minutes submitted by Mary Ann Meyering. i 1, ................... . 3 Mayors Youth Employment Program Minutes Board of Director's Meeting June 20, 1989 Board Members Present: Jacque McClure, Linda Lawrence, Theora Evans -Dodd, Bill Casey, Jerry Sullivan, Doug Allaire Staff Present: Peg McElroy and Leigh Ennen Call to Order: Jacque McClure called the meeting to order at 4:07 P.M. I. Introductions and Welcome: The board members introduced themselves for the benefit of the newly hired Office Manager, Leigh Ennen. Peg introduced the Iowa Conservation Corps. summer staff; Mick Bowers, Environmental Coordinator/Crew Leader, and Nathan Sayre, Safety Coordinator/Crew Leader. II. Approval of Minutes: Minutes from the May 9th meeting were discussed. Jacque McClure moved and Bill Casey seconded to approve the minutes. Motion carried. MSC. .III. Approval of .Financial Report: Peg discussed the April financial report which had been sent to the board members. Peg noted that the Iowa Department of Natural Resources had made final payment on their remaining balance for the construction of the floating pier. The amount covered 100% of the materials and supplies for the project. They did not match funds on the expense of labor. Theora Evans -Dodd and Jerry Sullivan moved and seconded to approve the financial report. Motion carried. MSC. IV. Additional Agenda Items: 1. Copies of the article "Phase III Project: Behavior Learning Center Work Exploration Program" by Linda Lawrence which appeared in the "Linker", Newsletter were distributed. 2. Discussion was made concerning the expiring terms of 71 the board members. Address information was updated. 3. Peg reported that a new source of funding may be made available for the Conservation Corps. 4. Jacque McClure extended appreciation from herself and the other board members to Doug Allaire for his years of j i it a j i a - service to MYEP. He will complete his term in June. V. New Business: 1. The Directors Evaluations for fiscal year 1989 were distributed to the board members. 2. The 1990 Budget was presented for the board's approval. If approved, it would become effective July 1, 1990. Peg explained that the these were only projections, and that modifications will be made when funds from the Sex Equity Program Grant and other new sources are made available. The board agreed to approve the 1990 Budget in July, when fund balances will be more precise. 3. The Youth services Foundation will have a vacancy open July 1, 1989. Peg requested the board submit names of en Possible candidates. The position entails considerable responsibilities and commitment, and every effort should be made to find the "right" person. Bill Casey was delighted that Barb Carlson will continue on the board. 4. Peg discussed the recent staffing changes. Teresa Ulin, who had been shared between agencies during the last year, will be the full time administrative assistant for United Action for Youth. Leigh Ennen has been hired as full time office manager for Mayor's Youth. The reception duties will continued to be shared. VI. old Business 1. The board approved Peg's salary of $27,560 - a 6.53 increase. Jacque McClure requested a job description for the position of Executive Director be prepared. She also suggested it be revised to reflect a more personalized performance evaluation. 2. Peg McElroy reported that MYEP will receive a two (2) year Sex Equity grant in conjunction with the school district and school district foundation. It will be officially announced by the State Board of Education on June 22, 1989. 3. The ceremony with the mayor honoring the outstanding enrollees went smoothly related Linda Lawrence. 4. Iowa Conservation Corps Program began June 19, 1989. 5. Peg announced that the changes in the by-laws did pass through the City Council. Barry Rucera and Doug Allaire are MYEP's current representatives on the Board for county positions. Barry will continue another three (3) year term. I I I� � , 1 1: II I I )' , I V. New Business: 1. The Directors Evaluations for fiscal year 1989 were distributed to the board members. 2. The 1990 Budget was presented for the board's approval. If approved, it would become effective July 1, 1990. Peg explained that the these were only projections, and that modifications will be made when funds from the Sex Equity Program Grant and other new sources are made available. The board agreed to approve the 1990 Budget in July, when fund balances will be more precise. 3. The Youth services Foundation will have a vacancy open July 1, 1989. Peg requested the board submit names of en Possible candidates. The position entails considerable responsibilities and commitment, and every effort should be made to find the "right" person. Bill Casey was delighted that Barb Carlson will continue on the board. 4. Peg discussed the recent staffing changes. Teresa Ulin, who had been shared between agencies during the last year, will be the full time administrative assistant for United Action for Youth. Leigh Ennen has been hired as full time office manager for Mayor's Youth. The reception duties will continued to be shared. VI. old Business 1. The board approved Peg's salary of $27,560 - a 6.53 increase. Jacque McClure requested a job description for the position of Executive Director be prepared. She also suggested it be revised to reflect a more personalized performance evaluation. 2. Peg McElroy reported that MYEP will receive a two (2) year Sex Equity grant in conjunction with the school district and school district foundation. It will be officially announced by the State Board of Education on June 22, 1989. 3. The ceremony with the mayor honoring the outstanding enrollees went smoothly related Linda Lawrence. 4. Iowa Conservation Corps Program began June 19, 1989. 5. Peg announced that the changes in the by-laws did pass through the City Council. Barry Rucera and Doug Allaire are MYEP's current representatives on the Board for county positions. Barry will continue another three (3) year term. I I I� � , 1 1: II I )' , Adjourn: Doug Allaire moved, and Jerry Sullivan seconded to adjourn the meeting at 5:05. ' Respectfully submitted, e �l Le gh nn P� Offic Ma ♦ager I I.D. -6/20/89 DLN: BRDDIR 1 � V� e �l Le gh nn P� Offic Ma ♦ager I ?.J'rW .9 i, 1 I i, I MINUTES FORMAL MEETING IOWA CITY PLANNING & ZONING COMMISSION THURSDAY, JULY 6, 1989 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBER MEMBERS PRESENT: Clark, Cook, Dierks, Hebert, Wallace MEMBERS ABSENT: Cooper, Scott STAFF PRESENT: Moen, Kritz CALL TO ORDER; Vice Chairperson Cook called the meeting to order at 7:36 p.m. RECOMMENDATIONS TO COUNCIL: 1. Recommend approval of proposed amendments to Section 36-18 of the Zoning Ordinance, the Neighborhood Commercial, CN -1, zone. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: Vice Chairperson Cook Indicated that this was the last meeting for Kyle Kritz, Minute Taker, and thanked him for his service to the Planning and Zoning Commission. CONSIDERATION OF THE JUNE 15 1989 MINUTES: The Commission will review the minutes and vote on them at the next formal meeting. ZONING ITEMS: 1. Z-8907, Public discussion of a request submitted by Southgate Development Company, Inc., to rezone an 8.7 acre site located on the northwest comer of the Intersection of Mormon Trek Boulevard and Westwinds Drive from CN -1, Neighborhood Commercial, to CC -2, Community Commercial. (45 -day limitation period: July 20, 1989.) Moen reviewed the staff report dated July 6, 1989. There was no public discussion of this item. Wallace moved to defer Z-8907, a request to rezone an 8.7 acre site located on the northwest corner of the Intersection of Mormon Trek Boulevard and Westwinds Drive from CN -1 to CC -2 to the July 20 meeting. Dierks seconded the motion. Cook Indicated that the Planning and Zoning Commission had been working on making the CN -1 zone more flexible by expanding the range of neighborhood commercial services allowed in the zone. Dierks stated she was concerned about the continued increase In the amount of land zoned CC -2 in the community as a whole and feels that the CN -1 zoning is more appropriate for the area in question. I I t i, I, II �. i I Planning & Zoning Commission July 6, 1989 Page 2 The motion carried 5-0. 2. Public discussion of proposed amendments to Section 36-18 of the Zoning Ordinance, Neighborhood Commercial (CN -1) Zone. Moen reviewed Commission -initiated changes to the proposed amendments to the CN - 1 zone as contained in a draft distributed to the Commission. Moen also reviewed a memorandum dated July 6, 1989, regarding these changes. Clark stated that he was concerned about restaurants being subject to special exception review and would prefer to see those types of uses either permitted in the zone by right or not allowed at all. Wallace moved to approve the amendments to the CN -1 zone, including the definition of a variety store, as amended by the Commission. Hebert seconded the motion. Clark indicated he feels that the CN -1 zone should permit businesses that can successfully operate by drawing from the adjacent neighborhood. He noted he has difficulty including grocery stores the size of Hy -Vee stores in the CN -1 zone and then excluding other businesses of comparable or smaller size. Clark continued and stated he also feels that the definition of an auto or truck oriented use is not adequate. Clark concluded by saying he would support the proposed changes because they represent an Improvement but strongly feels that the remaining deficiencies he feels exist within the zone should be worked on at a later date. Hebert stated that he also had difficulty limiting the extent of auto and truck oriented uses allowed in the zone. Wallace stated she does not feel that the changes adequately provide for medical offices in this zone. She also has difficulty accepting that a Hy -Vee store is consistent with the intent of the CN -1 zone in that it doesn't draw community -wide patronage. Cook stated he wanted to see the CN -1 zone be more flexible but feels that restaurants treated as special exceptions in the zone is appropriate at the present time, This may change in the future on the basis of experience. Clark stated he doesn't feel that a i compromise has been achieved and would like assurances that there will be further changes made to the CN -1 zone. The motion carried 3.2, with Clark and Wallace voting In the negative. s Clark proposed a resolution to discuss further changes to the CN -1 zone within 180 days. Wallace moved to resolve to discuss further changes to the CN -1 zone within 180 days. Hebert seconded the motion. Dierks stated she feels that the Commission has enough work to complete in the coming months and doesn't feel that the CN -1 zone needs to be reviewed that soon. Cook stated that he agreed with Dierks and that, while he would like to go back and I i �� - t, j: Planning & Zoning Commission July 6, 1989 Page 3 review the CN -1 zone in the future, he does not wish to reconsider the CN -1 zone within 180 days. The proposed resolution failed 2.3, with Cook, Dierks and Hebert voting in the negative. 3. Public discussion of amendments to the Zoning Ordinance to modify height requirements under certain circumstances. Moen reviewed a memorandum from Don Schmeiser, Planning Director, dated June 30, 1989. Dierks inquired the Impact of not zoning streets and alleys when certain uses are protected from other uses with possible deleterious effects by way of setbacks measured relative to zone boundaries. Moen replied that she would check this for the Commission. Public discussion was opened at 8:40 p.m. Roger Garrett, Mercy Hospital facilities, displayed several elevations of the proposed Mercy Hospital development which illustrated the height concerns of the proposed development. David Anderson Marshall Erdman & Associates, architect to the development, stated they were anxious to begin construction and would answer any questions that the Commissioners had concerning the project. Public discussion was closed at 8:48 p.m Dierks moved to defer amendments to the Zoning Ordinance to modify height requirements under certain circumstances. Hebert seconded the motion. Hebert stated that he will vote to defer this item. Dierks stated that she wanted to be clear of the ramifications of the proposed amendments before bringing them to a vote and advised Mercy Hospital to resolve any height questions it has with the City before the next meeting. Clark stated he was concerned about the side lot requirements of this amendment in regard to their effect on Interior lots which could be significantly handicapped by the current structuring of side and rear yard setback requirements. He. suggested side and rear yards should also be examined in conjunction with the proposed height amendments and may also need to be relaxed. The motion carried 4.1, Clark voting in the negative OTHER BUSINESS: 1. Discussion of a requested amendment to the Sign Ordinance for stock Indicator signage. i I` li i i i I j i i i it : i. j j- Planning & Zoning Commission July 6, 1989 Page 3 review the CN -1 zone in the future, he does not wish to reconsider the CN -1 zone within 180 days. The proposed resolution failed 2.3, with Cook, Dierks and Hebert voting in the negative. 3. Public discussion of amendments to the Zoning Ordinance to modify height requirements under certain circumstances. Moen reviewed a memorandum from Don Schmeiser, Planning Director, dated June 30, 1989. Dierks inquired the Impact of not zoning streets and alleys when certain uses are protected from other uses with possible deleterious effects by way of setbacks measured relative to zone boundaries. Moen replied that she would check this for the Commission. Public discussion was opened at 8:40 p.m. Roger Garrett, Mercy Hospital facilities, displayed several elevations of the proposed Mercy Hospital development which illustrated the height concerns of the proposed development. David Anderson Marshall Erdman & Associates, architect to the development, stated they were anxious to begin construction and would answer any questions that the Commissioners had concerning the project. Public discussion was closed at 8:48 p.m Dierks moved to defer amendments to the Zoning Ordinance to modify height requirements under certain circumstances. Hebert seconded the motion. Hebert stated that he will vote to defer this item. Dierks stated that she wanted to be clear of the ramifications of the proposed amendments before bringing them to a vote and advised Mercy Hospital to resolve any height questions it has with the City before the next meeting. Clark stated he was concerned about the side lot requirements of this amendment in regard to their effect on Interior lots which could be significantly handicapped by the current structuring of side and rear yard setback requirements. He. suggested side and rear yards should also be examined in conjunction with the proposed height amendments and may also need to be relaxed. The motion carried 4.1, Clark voting in the negative OTHER BUSINESS: 1. Discussion of a requested amendment to the Sign Ordinance for stock Indicator signage. i I` li i i i it : i. j j- Planning & Zoning Commission July 6, 1989 Page 4 Moen reviewed the proposal before the Commission. Hebert moved to direct staff to prepare language to amend the sign ordinance to permit stock indicator signs in the CB -10 zone. Wallace seconded the motion. Clark stated he does not feel that there is a great need for stock indicator signs and does not want to open up the sign ordinance for this one item. Hebert stated that he feels there is a need for stock indicator signs and does not see the harm of such a sign in Iowa City. Dierks agreed with Hebert and stated that she is only concerned that the sign is not a distraction to passing motorists. Wallace stated that she does not want to open up the sign ordinance for just one item. Cook stated he did not feel that a stock broker's business would be harmed by not having the stock Indicator sign. He Indicated Iowa City has been reluctant to allow any types of moving signs;. he also does not want to open up the sign ordinance. The motion failed 23, with Cook, Clark and Wallace voting in the negative. 2. Planning & Zoning Commission Information. Vice Chairperson Cook read a memorandum from Mary Nugent, Associate Pianner,to the Planning and Zoning Commission regarding the 1989-1991 Community Development Plan. Wallace moved to adjourn the meeting. Hebert seconded the motion. The motion carried 5-0. The meeting was adjourned at 9:15 p.m. Minutes submitted by Kyle L Kritz. Minutes approved by: Kenneth Cooper, Secretary MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING JUNE 22, 1989 4:OO P.M. ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Buchanan, Cox, Drum, Gelman, Pacha, Reed, Summy, Swaim, Willis NEW MEMBERS PRESENT: Moyers, Hobart STAFF PRESENT: Eggers, Jehle, Craig CALL TO ORDER: President Gelman called the meeting to order at 4:07 p.m. APPROVAL OF MINUTES AND DISBURSEMENTS: Minutes of the May 25, 1989, regular meeting were approved. Reed/Buchanan. Disbursements for May, 1989, were approved. Summy/Reed. FINANCIAL REPORTS: Eggers reviewed the preliminary report of the FY90 library budget and compared the budgeted amount with anticipated expenditures for each of the following categories: personnel, supplies, services and charges, equipment, library materials. Eggers also explained how adjustments are made to the budget during the fiscal year. DIRECTOR'S REPORT: 1. Debbie Sales, Library Development Office Director, will assume her new duties on August 1. Until that time, Mark Weber will continue to work 30 hours per week in the Development Office. 2. The computer upgrade which began on May 20 has not progressed without problems. During the transfer to the new system, the library's computer card catalog system was down for three weeks, patron and library material data was scrambled, fine income and the systems's credibility were lost. The system is now operating correctly but the library is withholding the final one-third payment for the upgrade until totally satisfied with the performance of the computer system. An estimated amount for lost fine income will be deducted from this final payment. 3. The Library Materials Budget is divided between standing orders/subscrip- tions and 12 individual Selector's budgets. The Selectors order 16,000 different items or 20,000 total items annually. This number includes free or gift items donated to the library. The library discount ranges from 0 to 42% and there is no warning in advance of price increases. This is only known upon receipt of the item and invoice. 145:L - i i II I{ I- I x i r,. 9: it a r ■ Library Board of Trustees j June 22, 1989 Page 2 The Materials Budget consists of funds from the following two sources: Library Operating Budget, $150,000 in FY89; Library Gifts and Bequests Fund, $40,000 in FY89. The operating budget funds are spent first because the Gifts and Bequest funds are more easily carried over to the next fiscal year. 4. The library has received a check in the amount of $5,200 for its share of state funding for the Open Access pilot project in which the library participated. The state administrative rules for this program require that these funds be deposited in a separate account and not the City's general fund. The Finance Department will assign an account number and the Board will set policy for its use. The state legislature has approved the expenditure of $300,000 to begin the Open Access program for the current year. The State Library will establish procedures for this program. At its March meeting the Library Board agreed to seek reciprocal borrowing �I agreements with all public libraries in Johnson County. Because of an existing agreement between the Cedar Rapids and Iowa City public libraries, Johnson and Linn county residents can use any public library in either county if their local library board has approved this agreement. The Oxford Public Library Board of Trustees approved this agreement at their June meeting. North Liberty has already approved the agreement but there has been no response from Solon. 5. On June 21, 1989, Charles Thayer, President of the Iowa City Optimists Club, presented a check in the amount of $15,000 to Tom Gelman, President of the Library Board of Trustees. The money will be used to purchase a delivery van to deliver library services to outreach locations in the Iowa �r ; City area. Bid specifications will be prepared by late summer. ! �; 6. The library's annual budget as a percent of total Iowa City property taxes l assessed for FYBB, was 3.1%. Telling the public that only 34 of their local tax dollar goes to the library is a convenient way to show that it• is a service bargain. II; PRESIDENT'S REPORT: 1. The following appointments were made to the Library Foundation Board of Directors: carryover members: Gelman and Reed; new members appointed by President Gelman: Moyers and Swaim. 2. A special Board meeting will be held on Thursday, July 13 at 4 PM in the Administrative Conference Room for the purpose of orienting new Board members: Moyers, Hobart and Stein. The following retiring Board members have been invited to join the Board for dinner following the orientation session: Willis, Drum and Summy. The Board approved dinner expenditures from the Gifts and Bequests Fund. Buchanan/Cox. 3. Gelman and the Board expressed their thanks to Drum, Willis and Summy for their service to the Library Board of Trustees and residents of the Iowa City area. I -. j Library Board of Trustees j June 22, 1989 Page 3 FRIENDS REPORT: Eggers reported that the next FRIENDS of the Library booksale will be held on Saturday, June 24 in the library garage. Children's Day for Artsfest will be on Sunday, June 25, from 12-5. The FRIENDS will staff a photo booth to snap Polaroid photos of kids in face paint and costumes which they can take with them as a souvenir. FOUNDATION REPORT: Eggers reported that the Investment Committee met to review investment proposals and will issue their report to the full Foundation Board on July 19. New appointments to the Foundation Board of Directors are Kathy Weingeist, Carol Green and Jim Sangster. ELECTION OF OFFICERS FOR FY90: Drum reported for the Nominating Committee (Drum, Chair; Buchanan and Reed) and announced the following proposed slate of Officers for FY90: Reed, Secretary; Buchanan, Vice President; Gelman, President. The Board unanimously approved the proposed slate. LIBRARY BOARD ANNUAL REPORT: The Board discussed ideas for inclusion in the Board's FY89 Annual Report. This is the first step in the Board's recently adopted Budget Calendar. The proposed final draft of the Annual Report will be presented for approval at the July Board meeting. DIRECTOR'S SALARY FOR FY90: Cox reported for the committee (Cox, Swaim, Pacha) on their evaluation of the Director and recommendations for Eggers' FY90 salary. The Committee recommended that Eggers receive a 5.25% administrative increase and a 3.25% cost of living increase and that her salary be set at $51,974 for FY90. The board approved the Committees recommendations. Surety/Drum. ADJOURNMENT: The meeting adjourned at 5:25 and Board members were to reassemble at 6:30 PM at the State Room to host a dinner to honor Eggers for her 20 years of service to the Iowa City Public Library. NEXT MEETING: A special meeting of the Library Board of Trustees will be held on Thursday, July 13 at 4 PM in the Administrative Conference Room for an orientation session with new Board members. The Regular Meeting of the Library Board of Trustees will be held on Thursday, July 20 at 4 PM in the Administrative Conference Room. ■ MINUTES SENIOR CENTER COMMISSION MAY 15, 1989 MEMBERS PRESENT: Hugh Cordier, Emmett Evans, Dorothy Fiala, Mary Geasland, Bud Gode, Jean Hood, Duane Means, Ruth Wagner MEMBERS ABSENT: Ken Muller STAFF PRESENT: Bette Meisel, Joyce Phelps GUESTS PRESENT: Robert Berry, Allen Roth - Council of Elders; Betty Ockenfels, Board of Supervisors; Kathy Wallace, Senior Peer Counseling Coordinator CALL TO ORDER/INTRODUCTION/MINUTES/PUBLIC DISCUSSION: Hood called the meeting to order at 3:00 p.m. and introduced the guests. The minutes were approved as circulated. There was no public discussion. COUNCIL OF ELDERS REPORT: Cordier Cordier reported that he had been to the Council of Elders meeting and that their committees were finalizing their plans for Older Americans' Day. He said the last dance for this season will be on May 12. They will discuss having dances again when the new members are on the Council. This will be in June. One of the problems in having dances is parking as the Senior Center parking lot is open to public parking after 5:00 p.m. The Council discussed having some type of blockades to save parking for seniors on dance nights. Meisel said some type of a "wheeling" blockade was being considered so it could be moved out of the way easily. There was general discussion at this point on how parking could be reserved after-hours for evening activities. Meisel said a warning sign stating that parking was reserved for Senior Center activities could be used with violators being towed. Gode questioned if and when the parking sticker fee went into effect, would that negate public parking. He feels that the $10 parking sticker fee should mean that there would be no public parking in the Senior Center lot. Cordier said two dart boards had been donated to replace the one that was stolen. One board needs some repair before it can be hung. Cordier also reported that his visits to the City Council and Board of Supervisors had gone well. Both groups were very gracious and positive. He invited them to Older Americans' Day. Hood passed around the thank you letter to the City Council for members to sign. Meisel gave each member a memo she had written spelling out the arrangements that needed to be made before attending the City Council and Supervisor meeting. �' I' `I Ih IL. II I. i i Senior Center Commission May 15, 1989 Page 2 SENIOR CENTER UPDATE - Meisel Meisel reported that Senior Center volunteers had devoted an hour opening over 5,000 letters and separating them for Senator Harkin's office. She said the office staff from the Senator's office were impressed with the speed and efficiency of our volunteers, most of who work labeling the POST each month. Meisel said in response to Detective Mike Goldberg's report on security at the Center, the following steps were being taken by the staff. 1. A secure locking cabinet was ordered to house the new computer and printer. 2. A special locking device to fasten the other computer to the stand on which it stays has been purchased. 3. A similar locking device will be used on the TV and VCR. 4. The secretary's desk will have a locked center drawer and the City electrician is building a locked cabinet with the money deposit slot for the secretary's area. She said the key control was one area that he strongly recommended monitoring. Detective Goldberg recommended collecting a deposit from agencies to cover the cost of re -keying the locks if keys are lost. The overall conclusion is that many of the losses have been of small value for the volume of usage the Center has. It is the "cost of doing business." Gode moved that the Senior Center Commission concur with the summary of Goldberg's investigation and requested the staff to do whatever possible to minimize theft and vandalism. Second to the motion by Means. Motion carried unanimously. Meisel said the Senior Center entries in the Sesquicentennial parade had been successful. Meisel.reported that Older Americans' Day had been a huge success with at least 500 people attending the program in the afternoon. She said the Council of Elders and Susan Rogusky had done a great job. The usual problem of clearing people from the dining room so set up for the program could be done needed a solution. She said one of the ideas they will ! try next year will be to publicize in the POST that numbers will be given out at the sign -in desks with those coming early and getting the lowest numbers being seated first. This, hopefully, will encourage people to spend the day at the Center and not just come for the afternoon program. This should also facilitate 1 clearing the dining room for set-up as seating would not be on a first come first 3 serve basis. Meisel said Heritage Cablevision taped the program and will sell tapes to anyone wanting one for $11 if Heritage furnishes the tape and $5 if you supply your own. I� Ii is L I: Senior Center Commission May 15, 1989 Page 3 Meisel said she took Steve Atkins over the building so he could see the lack -of storage space available for Congregate Meals to store commodities. Meisel said she spoke to Tom Slockett who told her that Congregate Meals could have storage space in a secondary roads building. This building is heated, cooled, mouse - proof and has a loading dock. Meisel said Mike Foster was agreeable to this, but the Nutrition Advisory Board was adamant about space being made at the Senior Center and about Foster not going once a month to pick up commodities. Meisel said the only solution would be for the Center to give up a classroom for this purpose. There was general discussion on this problem. Gode moved that the City Manager be informed that in the opinion of the Senior Center Commission, the Senior Center was built as an activity center and service delivery center for the elderly of Iowa City and Johnson County. The use of a room for storage of commodities for the Congregate Meal program is an inappropriate use of valuable space. Cordier seconded the motion. Motion carried unanimously. COMMITTEE REPORTS: Bylaws - Evans Evans went over the bylaws and pointed out changes and additions made by his committee. These changes will be on the June agenda for approval or rejection. Volunteer Recognition, Town Meeting, and Booster Committees These committees will meet soon to set dates and determine the programs. SENIOR PEER COUNSELING UPDATE - Kathy Wallace Wallace explained that the grant money received two years ago will be gone as of June 30, 1989. It was not a renewable grant and now they're seeking support for the Senior Peer Counseling Program locally. Wallace said neither United Way nor Lutheran Social Service of Iowa had agreed to contribute money to continue this program. She presented an outline for a bare bones budget working with the Senior Center providing support through in-kind services such as printing, desk space, telephones, postage, printing. The amount for a program coordinator working one day per week is approximately $6400 per year. For two and one-half days a week, the amount would be approximately $16,000. Wallace said that working only one day a week would barely maintain the program of 17 active peer counselors who have already been trained and are currently working with clients. This time frame would not allow any new volunteer recruiting or training, or active "case finding" to keep the referral networks active. Wallace sees this as a way to buy time until other funding is found. �i i i. i i I i Senior Center Commission May 15, 1989 Page 4 The two and one-half day schedule would allow time for recruiting, screening, and training new volunteers, receive referrals and assess them, provide publicity, ongoing group training, individual supervision of volunteers, evaluations, speaking to groups about the program, consulting with other senior peer programs, and annual recognition of senior peer counselors. Wallace provided statistics about the program. There have been 16 counselors trained who have served 70 older clients since January 1, 1988. They have given 2,480 hours of service. They have 26 active cases, closed 7 cases and have 3 additional referrals. Wallace reviewed the mental health needs of the elderly and said only about 27 of the population over 60 years seek help at mental health centers. Statistics show that 10-40% of the elderly suffer from depression. The elderly have mental health fears, limited transportation, and feel there is a stigma attached to seeking mental health services. Wallace cited some case examples - depression due to a variety of reasons including stroke recovery and resulting dependency, poor marriage, illness, financial worries, dependence on children, moving to a new community where there are no connections; alcohol; macular degeneration; care takers to spouses with Alzheimer's, diabetes, cancer; obesity; chronically mentally ill; and chronic isolation. Wallace said she had received several letters of support for the program from agencies who have made referrals and now have clients on waiting lists. There was general discussion on the program and her progress in obtaining funds. Wallace said she had made grant applications to the Gazette, the Mental Health Center, and a few corporations that have indicated interest in the elderly. Wallace said she's asking for $20,000. Meisel pointed out how cost effective the program is as you pay one person and receive 17 counselors who for $16,000 a year serve 40-50 cases. This is a unique service not duplicated anywhere in the county. The consensus was that this program is exceptional and needs to continue. Wagner moved that the Senior Center Coordinator request the City Manager to recommend an amendment to the Senior Center FY90 budget which will allow the use of funds allocated for a phone for the Volunteer Specialist to be used for the Senior Peer Counseling Program if funds are found to continue this program. Geasland seconded the motion. Motion carried unanimously. i RIPAI to], Cordier said he would be gone on vacation for the next three months, which meant he would be gone for the birthday celebration and the town meeting should the Committee decide to have one. The meeting adjourned at 5:30 PM. Minutes prepared by Joyce Phelps, Senior Center Secretary Minutes approved by Bud Gode, Senior Center Commission Secretary AS3 ' _ I I ;j I" 1, V APP11110M MINUTES BOARD OF ADJUSTMENT WEDNESDAY, JUNE 14, 1989 - 4:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Mask, Messier, Winegarden MEMBERS ABSENT: Pelton STAFF PRESENT: Gentry, Rockwell, Neff OTHERS PRESENT: Gary Appleby, Jim Haughton, Ram V. Sharma, Elizabeth Stratton, Deborah M. Wilson CALL TO ORDER: Mask called the meeting to order at 4:32 p.m. CONSIDERATION OF THE MINUTES: Winegarden moved to approve the May 10, 1989, Board of Adjustment minutes. Messier seconded. The motion passed unanimously by a 3-0 vote. SPECIAL EXCEPTION ITEMS: 1. 5E-8904. Public hearing on a City -initiated request for a special exception to establish a neighborhood center in an RM -12 zone for property located at 2105 Broadway Street. Rockwell informed the Board that the applicant had requested a deferral until the July 12, 1989, Board of Adjustment meeting. MOTTO N: Winegarden moved to approve a deferral for 5E-8904 until the July 12, 1989, Board of Adjustment meeting. Messier seconded. The motion' passed unanimously by a 3-0 vote. 2. 5E-8905. Public hearing on a request submitted by Deborah Wilson for a special exception to establish a childcare facility in an RS -5 zone for property located at 802 Wylde Green Road. Rockwell reviewed the staff report dated June 14, 1989. Staff recommended approval of the request for a special exception requested by Deborah M. Wilson for a childcare facility at 802 Wylde Green Road subject to compliance with all city ordinances and with the condition that the applicant provide screening along the east boundary of the property. Rockwell presented an overhead of the property and indicated the east boundary requiring the screening. Rockwell informed the Board that she had received several calls and letters regarding the proposed childcare facility at this site. I i i i i APP11110M MINUTES BOARD OF ADJUSTMENT WEDNESDAY, JUNE 14, 1989 - 4:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Mask, Messier, Winegarden MEMBERS ABSENT: Pelton STAFF PRESENT: Gentry, Rockwell, Neff OTHERS PRESENT: Gary Appleby, Jim Haughton, Ram V. Sharma, Elizabeth Stratton, Deborah M. Wilson CALL TO ORDER: Mask called the meeting to order at 4:32 p.m. CONSIDERATION OF THE MINUTES: Winegarden moved to approve the May 10, 1989, Board of Adjustment minutes. Messier seconded. The motion passed unanimously by a 3-0 vote. SPECIAL EXCEPTION ITEMS: 1. 5E-8904. Public hearing on a City -initiated request for a special exception to establish a neighborhood center in an RM -12 zone for property located at 2105 Broadway Street. Rockwell informed the Board that the applicant had requested a deferral until the July 12, 1989, Board of Adjustment meeting. MOTTO N: Winegarden moved to approve a deferral for 5E-8904 until the July 12, 1989, Board of Adjustment meeting. Messier seconded. The motion' passed unanimously by a 3-0 vote. 2. 5E-8905. Public hearing on a request submitted by Deborah Wilson for a special exception to establish a childcare facility in an RS -5 zone for property located at 802 Wylde Green Road. Rockwell reviewed the staff report dated June 14, 1989. Staff recommended approval of the request for a special exception requested by Deborah M. Wilson for a childcare facility at 802 Wylde Green Road subject to compliance with all city ordinances and with the condition that the applicant provide screening along the east boundary of the property. Rockwell presented an overhead of the property and indicated the east boundary requiring the screening. Rockwell informed the Board that she had received several calls and letters regarding the proposed childcare facility at this site. Board of Adjustment June 14, 1989 Page 2 Harold Weir, 1119 Wylde Green Road, expressed concern regarding parking limitations on Benton Street and had questions regarding the type of fencing and hedge that would provide the screening on the east boundary of the property. Ram V Sharma. 1215 W. Benton Street, called to express his concerns for the safety of his own children, the possibility of visibility problems related to the screening and effects on property values. Jammie Goedken. all Talwrn Court, voiced her concern regarding traffic congestion and parking limitations and her desire to maintain the residential character of the neighborhood. Don 'ardubskv 918 Talwrn Court, had called concerning his serious on objectis to the proposed childcare facility, including what he considered offensive alterations to the residence, loading more traffic into an already busy intersection at Benton Street and Wylde Green Road, the lack of available parking even in the applicant's driveway, and the lowering of property values in "a beautiful residential neighborhood." Greg Smith 918 Talwrn Court, expressed serious objections regarding how alterations to the building might affect the resale value. He also worried about the traffic congestion, if adequate parking would be.available, and retaining the residential character of the neighborhood. Rick Leyendecker 806 Wylde Green Road, communicated his concerns regarding the resale value of the neighboring homes and parking problems. PUBLIC DISCUSSION: Applicant Deborah M.- Wilson 802 Wylde Green Road, addressed the concerns presented by Rockwell on behalf of the neighborhood. Wilson stated that the exterior change involving the conversion of a window to a door should not be unsightly. She stated that a compromise on the hedge on the east boundary of the property could be reached. She said she would provide the required parking and as Wylde Green Road has two exits, not all of the traffic related to the childcare facility would be using West Benton Street. Wilson stated her intention to add a hedge and fence, regardless of whether the special exception is approved, as an improvement to her property. She concluded with her belief that the home environment is positive for children. Elizabeth Stratton 815 Wylde Green Road, spoke in opposition to the application. She stated that the exterior changes should be of high quality even though they are of a temporary nature. She expressed concern over the care of the hedges and questioned if interior alterations could affect the resale value of the home. Stratton stated that traffic is currently a problem and feared the childcare facility could aggravate this problem. i j; , Board of Adjustment June 14, 1989 Page 3 Ram V. Sharma 1215 West Benton Street, commented on how the hedge could block his vision when he exits his driveway and the danger this would present. He expressed his preference that the fence not go beyond the north edge of the applicant's house. He also requested that the special exception not extend beyond a three-year period. Rockwell responded to a question from Messier stating that the height of the proposed fence in a front yard area is restricted by code to four feet. Mask asked Sharma how much a four foot fence would affect his visibility and he expressed his concern over the planned plantings, particularly two crab trees. Mask expressed a desire to strike a balance by permitting the use without unduly obstructing visibility. She suggested that the applicant work with staff to determine appropriate hedging. Gentry responded to a question by Winegarden stating that the Board could condition the special exception by establishing a time period and the types of hedges to be planted. The special exception would be contingent on the applicant meeting defined criteria to mitigate negative effects of the proposed use. Gentry also stressed that the garage must be available to provide the two parking spaces required for the household's use. Gentry and Mask both suggested that the applicant work with City staff to resolve problems and then present the application at the July Board of Adjustment meeting. Wilson requested that a decision be made at the current meeting. She. stated she would agree to meet conditions set by the Board. Wilson stated that concrete could be added to guarantee sufficient parking. Sharma requested verification that the fence would not extend into the front yard along Benton Street. Gentry requested that availability of the j garage for parking be a condition of the motion. Mask stated conditions should include limits on the hedge, provision of two parking spaces other than the two required for the household's use, and that the childcare use be limited to three years. Winegarden said he had no disagreements with ' these conditions. Mask expressed a preference for the applicant to resolve the issue with staff rather than have the Board condition its decision. Wilson restated her desire to have the Board decision that day. Messier stated there were genuine concerns, but similar problems existed elsewhere and the applicant would be required to meet the conditions to alleviate some of the concerns. MOTION: Messier moved to approve SE -8905 at 802 Wylde Green Road in Iowa City contingent upon conditions set forth in the staff report, and that there be a three-year limit on the special exception, that hedging not extend beyond the north boundary of the house, and that the two car garage be accessible to meet the residential use parking requirements. Winegarden seconded. The motion was approved unanimously by a 3 0 vote. Mask informed those with objections of their right to appeal the decision within 30 days. 107sY I Board of Adjustment June 14, 1989 Page 4 3. SE -8906. Public hearing on a request submitted by the Islamic Society of Iowa City for a special exception to establish a religious institution in a CB -2 zone for property located at 114 E. Prentiss Street. Rockwell informed the Board that documentation of the organization's 501(c)(3) status had been received verifying that it is a religious institution. Staff recommended approval of the request to establish a religious institution by the Islamic Society of Iowa City at 114 East Prentiss Street. In response to a question by Winegarden, Rockwell stated that the three parking spaces on the property must be accessible and paved before the Society is able to acquire a certificate of occupancy. Jim Haughton attorney for the Islamic Society of Iowa City, voiced support for the staff recommendation and assured the Board of the Society's intention to meet general and specific standards that are applicable and need to be met. ( Haughton informed the Board that the majority of the Society members would be walking to the site, not driving cars. Rockwell noted that she had received a call from Mel Martin, Iowa Securities, Waterloo. Martin expressed concerns about the parking being inadequate to serve the proposed 1 religious institution use. OTION: Winegarden moved to approve SE -8906 at 114 E. Prentiss Street in i Iowa City to allow the Islamic Society of Iowa City to establish a religious institution. Messier seconded. The motion was Passed unanimously by a 3-0 vote. 4. SE -8825. Public hearing on a request submitted by the University of Iowa Community Credit Union for a six-month extension of a decision rendered by the Board on January 11, 1989 and file -stamped January 16, 1989, for property located at the southwest corner of Muscatine Avenue and Williams Street (2525 Muscatine Avenue). Rockwell informed the Board that the letter at the end of the agenda packet was in regard to this request for an extension. Gary AOI of the University of Iowa Community Credit Union spoke on behalf of the applicant. He stated that at the Credit Union's Board meeting earlier that day, an architect for the facility was selected. He expressed the Credit Union's plans to have their building permit in 3-4 weeks and to break ground in 6-8 weeks. MOTION: Winegarden moved to approve a request submitted by the University of Iowa Community Credit Union for a six-month extension on a decision rendered by the Board on January 11, 1989, for property located at the southwest corner of Muscatine Avenue and Williams Street (2525 Muscatine Avenue). Messier seconded. The motion was approved unanimously by a 3 0 vote. i i Board of Adjustment June 14, 1989 Page 5 BOARD OF ADJUSTMENT INFORMATION: Rockwell informed the Board that Mask had resigned from the Iowa City Board of Adjustment as of June 15, 1989. She plans to move out of the City. Rockwell stated that replacements for Mask and Clemens could be named at the June 27, 1989, City Council meeting if sufficient applications were received. Winegarden and Messier both informed the Board that they will be absent for the Board of Adjustment meeting on July 12, 1989. ADJOURNMENT: Winegarden moved and Messier seconded the motion to adjourn the meeting at 5:47 p.m. Motion carried by acclamation. Minutes submitted by Mary Jo Neff. .y�L.:J'C.ctL W Chairperson Meloy Rptkn, Secretary /GT'Sf� 9 MINUTES PARKS & RECREATION COMMISSION JUNE 14, 1989 MEMBERS PRESENT: Hesse, Hradek, Malloy, Steinbrech, Watson, Weideman, Willis MEMBERS ABSENT: Henry, Welk STAFF PRESENT: Carroll, Howell, Kriz, Moran, Trueblood FORMAL ACTION TAKEN: Willis, referring to last month's commission minutes, questioned what the vote outcome was on the following actions taken by the commission: approval of the Cornstock music festival; disapproval of pin ball/video games being placed in the Recreation Center; and the ice skating rink committee report referring to providing additional ice skating areas. He stated when the commission takes a position it should be formally voted on, thereby having it on record. Watson stated that no formal vote was taken pertaining to these items. With regard to the discussion pertaining to pin ball/video games, Watson stated all individuals were polled and none were in favor, and felt the paragraph reflected what was done. Moved by Watson, seconded by Hradek, to delete the last sentence of the paragraph pertaining to Public Discussion (Cornstock music festival), located on page one. Unanimous. Moved by Watson, seconded by Hesse, to approve the minutes of the May 10, 1989 meeting as amended. Unanimous. i 0.. i" 1 LOW INCOME Willis stated the commission needed to discuss POLICY: in general what the commission can do in its advisory function to consider a low income policy. He asked the commission to determine if they feel this is an appropriate item for the commission to think about, what kind of programs it should apply to, and what further information the commission would like to receive from staff to assist in the decision to establish a low income policy. Commission members felt this issue was appropriate for them to discuss. Steinbrech asked how often staff see problems with low income families not being able to find a way to participate. Trueblood stated it was hard to judge since there was no way to determine how many low income families do not approach us due to their inability to pay the fee. He stated the department tries to accommodate low income families by referring them to agencies and organizations which offer financial assistance to them. The Parks & Recreation Department also offers free Red Cross swimming lessons for people who are eligible for the Iowa City Community School District subsidized lunch program, and some very low cost and free programs. There was discussion with regard to the possible number of low income families that would be eligible, and the possible impact on the budget and department programs. Moran stated one of the concerns with an overall low income policy would be what guidelines 'to follow. Watson stated the department could use the established guidelines of agencies who deal on a regular basis with the low income. Steinbrech stated additional background work needed to be done prior to the commission deciding -whether or not such a policy should be established. Trueblood stated staff would determine if there is other information that would be helpful to the commission and would provide them with same. Willis stated the commission would continue to discuss this issue at next month's meeting. RYERSON'S WOODS: The commission discussed briefly their recent tour of Ryerson's Woods. Various commission members stated they felt Ryerson's Woods was a valuable resource, and felt it should be developed to a certain extent some time in the future. Hradek stated that development would not become a top priority unless the I: ii i Ij �i i commission made it one by keeping it on the long range planning list and looking at it from time to time. Hesse stated she would contact Jeff Schabilion and Dick Baker to obtain their ideas and estimate on development of Ryerson's Woods. ANNUAL PARK The commission discussed the annual park tour TOUR: of park and recreation facilities. Willis suggested looking at various areas when the commission 'needed to, possibly in context with the budgetary process. Hradek suggested having field trips associated with some of the regular meetings. Weideman stated she felt the annual park tour concept was a good idea, which kept her aware and informed. The majority of the commission felt field trips associated with some of the regular meetings were a good idea. Steinbrech asked if it would be possible to occasionally change the place of the meeting to city parks. Trueblood stated this would be possible as long as the meeting place was handicapped accessible. RIVERFRONT Hesse reported that the Riverfront Commission COMMISSION: is still in the process of obtaining funds for the river corridor trail; the Iowa Department of Transportation is requiring a 4+j foot chain link fence immediately north of the Burlington Street bridge and wherever the guard rail stops, and the Riverfront Commission is recommending that there be no fence installed and will appeal to the IDOT; would like an ongoing trail system along all riverfront areas and is requesting that the City Manager approve city engineering staff assistance in providing planning and cost estimates for a river corridor trail along Benton Street bridge; looking at various sources of funding to provide river corridor trails; and Hesse suggested that donations could be channeled through the Park and Recreation Foundation, and thought a member of the Riverfront Commission would be contacting the foundation for further information. j ICE SKATING FACILITY COMMITTEE: Watson reported on the meeting held May 12, 1989. A copy of the minutes are attached and made a part hereof. -3- i i i' ,I f• I COMMISSION TIME: Steinbrech noted: that the entrance to City Park pool was looking nice; he had received comments from neighbors to City Park who indicated there appeared to be increased immoral activity in the restroom located in lower City Park, and suggested that police increase their patrol; the display board located at the entrance to lower City Park needed attention; and indicated he had driven through City Park during the Cornstock music festival and felt the noise level was within an acceptable range. Regarding the Cornstock music festival, Trueblood indicated staff did not receive complaints due to sound, but did have some problems with people associated with the event. CHAIRMAN'S Fran Malloy noted that there were station numbers located along the Hickory Hill trail and would like to see brochures that pertain to these available to the public at Hickory Hill Park. Hesse noted that with the cooperation of the city and volunteers, all planting had been completed in the beds located in the City Plaza, and had received a great deal of appreciation from citizens. Hradek noted that she had been to a picnic in North Hickory Hill Park and went on the trails afterwards. Upon her return to the shelter area she noticed the next group who had reserved the shelter spraying, evidently at cockroaches. Trueblood indicated there was a problem at City Park and Hickory Hill Park with woodroaches, and both areas have been sprayed. Willis stated he was in the process of preparing the commission's annual report for FY89, and had reviewed the 1989 goals and objectives established by the commission. He noted the commission needed to renew its commitment to achieving these goals and objectives. Trueblood reported on the following: Pool schedules. The commission was shown a sample of the new format for the swimming pool schedules that will be made available to individuals upon request. -4- ADJOURNMENT: City Park Train. Staff visited with Lyl Drollinger and his employees regarding th recent train accident, and reported that Mr Drollinger was scheduled to meet with th insurance adjuster on Thursday, June 15. City Park Restroom. The plans for the ne restroom in lower City Park have bee completed, and the proposed site of th building had to be moved a little furthe to the south, in order to construct it c slightly higher elevation. Proposed Park/Sports Complex. Request fc Proposals for Architectural and Engineerin and Park & Recreation Facility Plannin Services have been sent t architectural/engineering firms. A copy c same was provided to the commission members. Moved by Weidman, seconded by Hradek, t adiourn (7:45 p.m.). Unanimous. -5- i MINUTES IOWA CITY HOUSING COMMISSION JUNE 13, 1989 IOWA CITY PUBLIC LIBRARY - ROOM A MEMBERS PRESENT: McMahon, Hulse, Williams, Stadtlander, Moore, Parden MEMBERS ABSENT: Coty STAFF PRESENT: Milkman, Fitzpatrick, Seydel, Stroud OTHERS PRESENT: None CHANGES/AMENDMENTS TO MINUTES OF PREVIOUS MEETING: None RECOMMENDATIONS TO COUNCIL: None MEETING TO ORDER: 9:07 AM by Chairperson Moore MINUTES: Motion to approve the minutes of April 11, 1989, was made by Hulse, seconded by Parden, carried 6-0.. ELECTION OF OFFICERS HOUSING COMMISSION MEMBERS Moore was re-elected as Chairperson and Hulse was elected as Vice -Chairperson by unanimous vote Housing Commission members. HOUSING/RENTAL REHABILITATION - Milkman/Fitzpatrick -RENTAL REHABILITATION - 1120 - 1124 St. Clements Street, Iowa City Application was not presented to Housing Commission. Rehab staff determined duplex was not eligible for rental rehab because it is owner -occupied and the rental portion is less than 50% of the total area. Owner -occupied side has one more room. Milkman stated that the project is expected to be done when 312 funds are available next year. -RENTAL REHABILITATION - 28-28 1/2 North Governor Street, Iowa City Application is in the amount of $12,000.00. Duplex consists of a two-bedroom unit and an efficiency unit. Both units are occupied. Motion to approve the loan in the amount of $12,000.00 was made by Hulse, seconded by Williams, carried 6-0. COORDINATOR'S REPORT - Seydel - Section 8 and Public Housing Update Housing Assistance Payments for June 1, 1989 185 Vouchers $ 51,743.00 462 Certificates $111,828.00 I: f I' i I' 1 1. II j; { I� i I, I � Public Housing income for May, 1989, $9,259.00. Four vacancies currently bein offered 9 i Fifty-nine (59) applications for rental assistance submitted for approval. - Informal Hearing - The Informal Hearing Panel upheld the decision of the Housing Authority after hearing the appeal for a Section 8 tenant. - Federal District Court Case - Rental Assistance Applicant - The Housing 1 Authority has not yet taken any action on the application of the person that the Court Case is about because he has not yet provided all information needed to j determine eligibility. Therefore, he is not an applicant until some action has i been taken i.e., approve/disapprove. - FY89 Public Housing Budget Amendment - The Budget for this fiscal year has been amended to include spending @$20,000.00 for landscaping, installing fence, trees, I bushes and shrubs. Bottom line of the budget has not been changed. DISCUSSION - Housing Commission members would like to have a list of Public Housing unit addresses. These to be provided at next meeting. Moore requested the Housing Commission Annual FY89 Report be submitted to the Commission at the July meeting for review. ! z ADJOURNMENT: Motion to adjourn at 10:00 AM was made by Hulse, seconded by Williams, carried 6-0. Approved by: Benjamin J. Moore, Chairperson Iowa City Housing Commission vs/wp/HC689 1, I J �) J DRAFT MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION WEDNESDAY, JUNE 21, 1989 - 5:15 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Justis, Patton, Detroit, Stevens MEMBERS ABSENT: Hall STAFF PRESENT: Shaffer, Cerretti, Helling OTHERS PRESENT: Bill Blough, John Hess, Susan McGuire, Dewey McGuire, Jim Larew RECOMMENDATION TO CITY COUNCIL: None. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Jim Larew, NPO Interim Board member, updated the BTC on the NPO process and reported that the Interim Board has nearly completed their work and the permanent Board appointees are almost selected. Larew also reported that the proposed Articles of Incorporation and Bylaws will be presented to area lawyers for input. Copies of these documents will be presented to community users/producers of the CPC at the July 20 community producers meeting for feedback. Slough from Heritage Cablevision reported that Heritage will be airing the U.S. Mayor's conference on waste management. which Channel 29 will be obtaining a copy of for cablecast. Blough also reported that Heritage and Kirkwood College are installing a tone switching system enabling the Iowa City school consortium to program Channel 27 from Iowa City. The Commissioners began discussion on the possibility of returning Channel 27 to Iowa City along with the possibility of Channel 26 supplying playback facilities and labor. The Commission agreed to approach the Iowa City School Board at their next meeting to express their concerns about Kirkwood College's management of Channel 27. Shaffer reminded the Commissioners that on July 5 the City will be cablecasting live a program entitled "Garbage, Trash, Solid Waste E You" on Channel 20, 26 and 29. Shaffer reported 12 complaints this month most of which concerned power outages. The meeting concluded with discussion on Nicholas Johnson's report made at the May BTC meeting. Stevens asked Shaffer about the possibility of acquiring funding for a consultant to assist the BTC in researching new cable technology and refranchising negotiations. CALL TO ORDER: The meeting was called to order at 5:15 p.m. APPROVAL OF BTC MINUTES: Moved by Patton, seconded by Stevens, to approve the May 10, 1989, BTC meeting minutes with one spelling correction. Unanimously approved, Hall absent. I iI I I Broadband Telecommunications Commission June 21, 1989 Page 2 ANNOUNCEMENTS OF COMMISSIONERS: Justis asked for future BTC meeting date clarification. September 20 is the next BTC meeting after the July BTC meeting. PUBLIC ANNOUNCEMENT: Susan McGuire announced that she and Lida Cochran attended a seminar in Des Moines on telecommunications in the 21st century co-sponsored by the Iowa Newspaper Association and the National Cable Television Association. McGuire made available a copy of the presentation regarding the cable and telephone company issues made by an attorney from Palmer Communications. Shaffer asked if the seminar stressed the impact of the telephone company's entrance into the cable TV field. McGuire replied yes. NPO UPDATE: Jim Larew reported that the Interim Board will be presenting copies of the NPO Bylaws and proposed Articles of Incorporation to area lawyers for their comments. The community producers meeting to be held on July 20 will focus on the Articles of Incorporation and Bylaws of the NPO. This meeting will be cablecast live on cable TV Channels 20, 26 and 29. Larew also reported that nearly all 9 initial NPO Board permanent members have been selected. The NPO Interim Board feels after much discussion that a board consisting of staggered terms would benefit the NPO the most by offering new input/members each year. Larew asked that if any Commissioners wanted to express comments on the Bylaws that they should try to do so by July 20th. Shaffer asked Larew when the Interim Board would be ready for the next Buske Group retreat. Larew felt that the Interim Board, along with the initial board, would require that the retreat be held in September. Detroit asked at what point the NPO Board needs to approach City Council in order to release the settlement fees (the $125,000 per year to operate the NPO). Larew felt it would be premature at this time to deal with this matter. He believed the Initial board needs to acquire a feel for the budget first. Larew reminded the Commission that the NPO Board may receive financing from the franchise fee. Helling added that any request in reference to allocating franchise fees from the City would need to be made from the City Council. HERITAGE REPORT: Blough reported that the U.S. Mayors Conference is putting on a program about waste management and In particular non -biodegradable items. Blough extended an Invitation to government access Channel 29 to tape this program so the City could air it at a later date. Shaffer added that Iowa City will also air a program on waste management entitled "Garbage, Trash, Solid Waste and You" on Channel 20, 26 and 29 at 7:30 p.m., July 5, from the Iowa City Public Library. Blough reported that Heritage and Kirkwood Community College are installing a tone switching system to enable the local Educational Consortium to play the program on Channel 27 from Iowa City. Blough also reported that Channel 25 and (public access channel) 26 have been switched. The change in security method for the Disney Channel has been completed and Heritage also has all their standby power units in place downtown. /AST II i r i Jt i 1 i i i Broadband Telecommunications Commission June 21, 1989 Page 3 DISCUSSION OF JEAN DUNHAM'S LETTER: In reference to the Iowa City school consortium, discussion began with concerns about where the origination point of Channel 27 should be. There was general agreement among the Commissioners to investigate the possibility of bringing Channel 27 to the CPC's Channel 26. Justis suggested that the Commission draft an informative letter and present the BTC's concerns/suggested solutions to the School Board. He felt before the BTC can continue, the Commissioners need to see whether the School Board is even interested in moving the channel back to Iowa City. Justis agreed to request time at the next School Board meeting and approach them with the Commission's concerns including the loss of Iowa City identity and subscriber value. In reference to the draft of Jean Dunham's letter, listing the Iowa City school consortium's concerns to Kirkwood College, it was moved by Detroit and seconded by Patton to approve the drafted letter to Kirkwood with typo corrections. Justis stated that he will contact Mayor John McDonald to inform him of the BTUs intention to approach the School Board. BTC REPORT: Shaffer reported that Heritage has agreed to pay for over $1,600 worth of software for the computers the City will be purchasing for the CPC. Shaffer reported 12 complaints this month, 6 on outages and 3 on programming not being shown on Channel 29. Shaffer said the automatic playback system for Channel 29 has broken down and will be repaired over the next two weeks. There was one complaint on programming on Channel 26. Discussion followed on the content and quality of programming on Channel 26. The BTC decided to draft a letter to be sent to the new Initial NPO Board expressing the Commission's continuing concern with program/production quality. Detroit agreed to draft the letter. Shaffer asked if the Commission would have a representative work with him to draft the BTC's annual report so it can be reviewed by the BTC at their July meeting. Shaffer ended his report announcing that Channel 29 now has a little different appearance due to the use of the new AMI CA computer. Check it out. TECHNICAL SUBCOMMITTEE REPORT: Patton gave the Technical/Service subcommittee report. DISCUSSION ON NICK JOHNSON'S REPORT: Stevens asked Shaffer whether it would be possible to acquire funding for a consultant from the City in order to aid the Commission In researching new cable technology and refranchising negotiations. Shaffer's response was that at budget time, the BTC would need to request such funding. The Commission agreed to continue discussion on Nick Johnson's report at the July meeting. Detroit suggested that the Commission add Interactive video to the annual report's wish list. i I Broadband Telecommunications Commission June 21, 1989 Page 4 This was listed in last year's BTC report, but Detroit suggested that the Commissioners may want to elaborate in the new Annual Report. OTHER PUBLIC DISCUSSION: None. ADJOURNMENT: Moved by Patton, seconded by Stevens to adjourn. Unanimously approved with Hall absent. Meeting adjourned at 7:45 p.m. Respectfully submitted, Drew Shaffer, Broadband Telecommunications Specialist. a< i I i t Broadband Telecommunications Commission June 21, 1989 Page 4 This was listed in last year's BTC report, but Detroit suggested that the Commissioners may want to elaborate in the new Annual Report. OTHER PUBLIC DISCUSSION: None. ADJOURNMENT: Moved by Patton, seconded by Stevens to adjourn. Unanimously approved with Hall absent. Meeting adjourned at 7:45 p.m. Respectfully submitted, Drew Shaffer, Broadband Telecommunications Specialist. f,� t MINUTES INTERIM BOARD OF DIRECTORS OF THE NONPROFIT ORGANIZATION TO MANAGE PUBLIC ACCESS TELEVISION IN IOWA CITY TUESDAY, JUNE 6, 1989 - 7:00 P.M. SENIOR CENTER - CLASSROOM 1 MEMBERS PRESENT: Defy, Eskin, Evanson, Hess, Larew (Chair), D. McGuire, S. McGuire, Detroit (BTC rep) MEMBERS ABSENT: None STAFF PRESENT. Hailing, Shaffer, Welch OTHERS PRESENT: Dan Coffey RECOMMENDATIONS TO COUNCIL: None. SUMMARY OF DISCUSSION: The Board corrected and approved minutes from the May 23/30, 1989 meeting. The Board then made revisions to clarify language in several sections of the draft PAN Bylaws. The revised working draft of the Bylaws is included at the end of these minutes. The Board then reviewed plans to present the documents of Incorporation to the BTC on June 21 and at the Community Producers Meeting on July 20. Finally, the Board heard reports on the Library CPC relationship and equipment Inventory at the CPC. The meeting concluded with a closed session In which the Board discussed possible appointees to the Initial PAN Board of Directors. CALL MEETING TO ORDER: Larew called the meeting to order at 7:08 p.m. APPROVE MINUTES: Daly moved to approve minutes of the May 23/30, 1989 meeting, seconded by S. McGuire Approved 5-0. DIRECTOR'S ANNOUNCEME Eskin reported that she had received a letter from Diana Pauline thanking the Board for contacting her. Pauline also requested a copy of the video recording of the afternoon session of the March 5th retreat with Susan Buske. At Eakin's Inquiry, Hess reported that videotapes of sessions from the Midwest Region NFLCP Spring Conference were available for viewing at the CPC and would soon be programmed on the public access channel, i jl II: i i' ii . Minutes Interim Board of Directors of the Non -Profit Organization to Manage Public Access Cable Television in Iowa City June 6, 1989 Page 2 PUBLIC ANNOUNCEMENTS: None. WORK SESSION TO DISCUSS AND DRAFT LANGUAGE FOR NPO BYLAWS: After discussion, the Board members came to an informal consensus on additional language for the PAN Bylaws. Several changes were called for a vote. Larew moved to change language in Section 5.10(b) to read "Failure by a Board member ...may be deemed voluntary resignation..' rather than "...shall be deemed.." and to drop the last sentence reading "Exceptions may be granted by resolution of the Board." Approved 3.2, Eskin moved to strike Sections 13.02-13.03 detailing member approval requirements for certain bylaw amendments. Motion failed 3-1, Larew abstaining. The revised working draft of the Bylaws is Included at the end of these minutes. The Board agreed that the resulting draft be distributed to the original applicants for the NPO Board, and any others who had been contacted by the Board regarding Board membership. The Board also recommended informing them of the Board's plan to present the documents of Incorporation to the public. Hess offered to post copies of the documents in the Community Programming Center. FUTURE BOARD WORK: Drew and S. McGuire volunteered to attend the June 21 BTC meting to answer questions from the Commission concerning the documents of Incorporation. Evanson agreed to work with John Hess o1 the CPC to coordinate the Board's presentation at the July 20th Community Producers Meeting. Evanson, Hess and Daly volunteered to serve on a subcommittee to review transition tasks and a possible agenda for a second retreat with Sue Buske. The next meetings of the Board were -scheduled for June 27th and July 11th. REPORT ON THE CPC-UBRARY RELATIONSHIP: Evanson and D. McGuire reported that the Ubrary-CPC relationship had been mutually beneficial. Evanson said that the CPC was getting inexpensive space in the downtown area while the library was getting video production services. She added that the CPC-Ubrary relationship could serve as a model for relationships the NPO might have with other community entities. Minutes Interim Board of Directors of the Non -Profit Organization to Manage Public Access Cable Television in Iowa City June 6, 1989 Page 3 CPC EQUIPMENT INVENTORY REPORT: Hess distributed a preliminary Inventory of equipment at the CPC. (A copy of this has been placed on file with the City Clerk.) The Board members expressed concern about the condition of the equipment to be transferred. Eskin expressed a desire to research standard equipment for an access facility. S. McGuire recommended that the Inventory be prepared by someone not affiliated with the cable company. The Board agreed that It will be necessary to research the cable company's obligation in the transfer of the equipment. Daly asked Hess to find out if Heritage's maintenance program could be transferred over to the NPO. CLOSED SESSION TO CONSIDER MEMBERSHIP OF THE INITIAL BOARD OF DIRECTORS: The Board went Into closed session to discuss possible appointees to the Initial PAN Board of Directors. ADJOURNMENT: The meeting was adjourned by Larew at 9:35 p.m. Respectfully submitted, Drew Shaffer i f i 1; if MINUTES BOARD OF INCORPORATORS OF THE NON-PROFIT ORGANIZATION TO MANAGE PUBLIC ACCESS CABLE TELEVISION IN IOWA CiTY TUESDAY, JUNE 27, 1989 - 7:00 P.M. SENIOR CENTER - CLASSROOM I MEMBERS PRESENT: Eskin, Evanson, Hess, Larew, D. McGuire, S. McGuire (Chair), Patton (BTC rep) MEMBERS ABSENT: Daly STAFF PRESENT: Shaffer, Welch OTHERS PRESENT: C. Rosemarie Petzold RECOMMENDATIONS TO COUNCIL: None. SUMMARY OF DISCUSSION: Approval of minutes of the June 6th meeting was rescheduled for the July 11th meeting. S. McGuire reported on her attendance at a telecommunications seminar sponsored by the National Cable Television Association. The Board considered recommendations from City Legal for changes to the Articles of Incorporation. The Board made additional modifications to the draft Bylaws. The new draft is included at the end of these minutes. It was decided to continue distribution of the drafts in preparation for the July 201h public forum on the incorporation process. The Board discussed possible sources of funding for the NPO during the transition process. Planning continued for the presentation at the July 201h public as well as for an early September retreat with the consultant, Sue Buske. The meeting concluded with a closed session to consider possible appointees to the Initial PAN Board of Directors. CALL MEETING TO ORDER: S. McGuire called the meeting to order at 7:03 p.m. APPROVE MINUTES: Approval of minutes of the June 6th meeting was rescheduled for the July 11th meeting. DIRECTOR'S ANNOUNCEMENTS: S. McGuire reported that she and Uda Cochran attended a telecommunications seminar sponsored by the NCTA (National Cable Television Assoclafion) and the Iowa Newspaper Association. DOFT /2.71 j i i MINUTES BOARD OF INCORPORATORS OF THE NON-PROFIT ORGANIZATION TO MANAGE PUBLIC ACCESS CABLE TELEVISION IN IOWA CiTY TUESDAY, JUNE 27, 1989 - 7:00 P.M. SENIOR CENTER - CLASSROOM I MEMBERS PRESENT: Eskin, Evanson, Hess, Larew, D. McGuire, S. McGuire (Chair), Patton (BTC rep) MEMBERS ABSENT: Daly STAFF PRESENT: Shaffer, Welch OTHERS PRESENT: C. Rosemarie Petzold RECOMMENDATIONS TO COUNCIL: None. SUMMARY OF DISCUSSION: Approval of minutes of the June 6th meeting was rescheduled for the July 11th meeting. S. McGuire reported on her attendance at a telecommunications seminar sponsored by the National Cable Television Association. The Board considered recommendations from City Legal for changes to the Articles of Incorporation. The Board made additional modifications to the draft Bylaws. The new draft is included at the end of these minutes. It was decided to continue distribution of the drafts in preparation for the July 201h public forum on the incorporation process. The Board discussed possible sources of funding for the NPO during the transition process. Planning continued for the presentation at the July 201h public as well as for an early September retreat with the consultant, Sue Buske. The meeting concluded with a closed session to consider possible appointees to the Initial PAN Board of Directors. CALL MEETING TO ORDER: S. McGuire called the meeting to order at 7:03 p.m. APPROVE MINUTES: Approval of minutes of the June 6th meeting was rescheduled for the July 11th meeting. DIRECTOR'S ANNOUNCEMENTS: S. McGuire reported that she and Uda Cochran attended a telecommunications seminar sponsored by the NCTA (National Cable Television Assoclafion) and the Iowa Newspaper Association. DOFT /2.71 j i MINUTES BOARD OF INCORPORATORS OF THE NON-PROFIT ORGANIZATION TO MANAGE PUBLIC ACCESS CABLE TELEVISION IN IOWA CiTY TUESDAY, JUNE 27, 1989 - 7:00 P.M. SENIOR CENTER - CLASSROOM I MEMBERS PRESENT: Eskin, Evanson, Hess, Larew, D. McGuire, S. McGuire (Chair), Patton (BTC rep) MEMBERS ABSENT: Daly STAFF PRESENT: Shaffer, Welch OTHERS PRESENT: C. Rosemarie Petzold RECOMMENDATIONS TO COUNCIL: None. SUMMARY OF DISCUSSION: Approval of minutes of the June 6th meeting was rescheduled for the July 11th meeting. S. McGuire reported on her attendance at a telecommunications seminar sponsored by the National Cable Television Association. The Board considered recommendations from City Legal for changes to the Articles of Incorporation. The Board made additional modifications to the draft Bylaws. The new draft is included at the end of these minutes. It was decided to continue distribution of the drafts in preparation for the July 201h public forum on the incorporation process. The Board discussed possible sources of funding for the NPO during the transition process. Planning continued for the presentation at the July 201h public as well as for an early September retreat with the consultant, Sue Buske. The meeting concluded with a closed session to consider possible appointees to the Initial PAN Board of Directors. CALL MEETING TO ORDER: S. McGuire called the meeting to order at 7:03 p.m. APPROVE MINUTES: Approval of minutes of the June 6th meeting was rescheduled for the July 11th meeting. DIRECTOR'S ANNOUNCEMENTS: S. McGuire reported that she and Uda Cochran attended a telecommunications seminar sponsored by the NCTA (National Cable Television Assoclafion) and the Iowa Newspaper Association. DOFT /2.71 Minutes Board of Incorporators of the Non -Profit Organization To Manage Public Access Cable Television in Iowa City June 27, 1989 Page 2 Hess reported that videotapes of sessions from the Midwest Region NFLCP Spring Conference are available for viewing at the CPC and are being programmed on the public access channel. PUBLIC ANNOUNCEMENTS: None. REVIEW OF RECOMMENDATIONS FROM CITY LEGAL REGARDING PAN ARTICLES OF INCORPORATION: Bill Sueppel Jr. of City Legal recommended that a date for commencement of the corporation be stated in the Articles of Incorporation. He also recommended that the statutory agent and office be relabled the 'registered' agent and office to be consistent with language in the Iowa Non -Profit Corporation Act. Larew recommended against these changes unless other local attorneys recommended them. REVIEW OF DRAFT PAN BYLAWS: S. McGuire recommended that in Section 5.04(a) the word "through` replace the word 'until' throughout the section so that the clauses read and mean" ...terms to last through the ... annual meeting of the membership., ". The Board agreed unanimously. S. McGuire also recom- mended adding language to Section 7.01 to establish when Board officers would be elected for the Initial Board of Directors. Larew reported that the Broadband Telecommunications Commission made no recommenda- tions at their June 21st meefing, Patton reported that the BTC is concerned that the NPO address the quesUon of quality and the Image of public access. Welch reported that Sue Buske recommended that the Board include the purposes of PAN In the Bylaws. Buske also recommended cross-referencing of section numbers throughout the Bylaws. Welch offered to do this cross-referencing, a table of contents, and an index. S. McGuire asked that the City staff keep track of any amendments made to the documents of Incorporation. The Board also recommended that a one to two page summary of the documents be prepared and Included in the distribution. The Board decided to prepare a draft of the Articles and Bylaws which Included the June 27th changes. Larew reported that copies of the Articles and Bylaws had been mailed to several attorneys in town for their review. The Board added a'presumption of assent" clause to the "Meetings of the Board" article of the Bylaws, as recommended by City Legal. i I„ i i i I t iMinutes Board of Incorporators of the Non -Profit Organization To Manage Public Access Cable Television in Iowa City June 27, 1989 Page 3 The Board decided to do a final review of the Bylaws on Tuesday, July 25th, and to schedule a meeting to sign them with a notary public in early August. Larew offered to help draft any I new language that might be suggested at the community producers meeting so it would be ! ready for the July 25th final review. The revised working draft of the Bylaws is included at the end of these minutes. CONSIDERATION OF PRE -TRANSITION FUNDING SOURCES: Larew reported that the BTC had discussed the Issue of pre -transition expenses and funding 4 of PAN. There were two Issues at hand: the means of soliciting funds and the source of i! jf funds. The BTC consensus was that a request for funds would be supported by the BTC but that the NPO should initiate the process. Because the cable company is not obligated to forward any funds to the NPO before the date of transition, the main source of funds would be the City. Larew estimated there would be a six to 12 month period before the transition l when funding would be needed for legal fees, office expenses, and possibly salaries. Evanson suggested that this issue be raised again at the first meeting of the Initial Board of Directors. PREPARATIONS FOR THE JULY 20TH PUBLIC FORUM: INi7/AL PREPARATIONS 1 Hess reported notice of the public forum had gone out in the CPC newsletter, posters had j Ii been printed, and a message had been prepared for the character generator on the channel. He added that ten days before the meeting he would put an ad in the Press -Citizen and Daily Iowan. S. McGuire suggested an ad in the Advertiser. Eskin suggested writing a press release and recommended the Press -Citizen. Hess said the room had been booked and the technical arrangements for live cablecasting made. FORUM AGENDA � f Hess chairs most Community Producers Meetings with the first 15 minutes of these meetings devoted to new business at the center and the remaining time for open discussion. The public j forum will occur at this time. Evanson commented that people will be able to phone in { questions, although calls will not be live on the air. The NPO will be representing by as many of the Incorporating board as could attend. The Board discussed several questions that may arise at this public forum. Evanson agreed to work with the City staff to develop a list of questions and answers. Larew suggested that technical details be addressed only as questions arise. He recommended that four areas be addressed: (1) history and rationale of NPO (ideally presented by BTC representative); (2) i �as� 1 i f I Minutes Board of Incorporators of the Non -Profit Organization To Manage Public Access Cable Television in Iowa City June 27, 1989 Page 4 Incorporating Board's rationale in developing Articles, and Bylaws; (3) how Board will function during transition process and beyond; and (4) what this process means to users of public i access in Iowa City. j Hess indicated that community producers will want to know how they will be immediately 1111 affected. Carew emphasized that neither the incorporating Board nor the Incorporation I documents make access policy. Evanson suggested that the Board refer producers to as stated in the Articles of Incorporation, as these will guide policy decisions. The Board discussed questions of quality and censorship. Larew recommended that a cover letter be distributed with the Articles and Bylaws, mentioning the nature of the review, and recommended that letters be sent out to all people on the mailing lists inviting them to the review. S. McGuire asked to review this invitation at the July 11th meeting before it is distributed. Evanson will continue to work with Hess to develop an agenda for the presentation. REPORT FROM THE TRANSITION COMMITTEE ON PREPARATIONS FOR ORGANIZATIONAL WORKSHOP WITH SUE BUSKE: I Evanson and Hess suggested a two-day agenda, roughly as follows: Saturday morning, Introduction to public access and NPOs for new Board members; Saturday afternoon, discussion of transition Issues and organization into committees; later Saturday afternoon, meeting of one committee; Sunday morning, meeting of second committee; Sunday afternoon, meeting of third committee; Monday evening, a regular Board meeting to hear Committee reports. Sue Buske would be at each Committee meeting as they planned their transition s i work. The Board discussed the best way to orient new Board members to public access and the work of the organizational Board. After general discussion, the Board reached consensus to have a preliminary meeting to serve as a formal transition from incorporating Board to initial Board. Larew, and Evanson suggested that this matter cover the Articles, Bylaws, and other Incorporation work. S. McGuire suggested signing the Incorporation documents at this meeting. Eskin recommended that this meeting be two weeks before the retreat. Larew requested that City staff mail new Board members articles and other background Information about public access. S. McGuire asked Evanson to serve as Chairperson at the retreat Evanson agreed, unless the Board chooses to elect another at the preliminary meeting. The Board discussed locations for the retreat, suggesting Emmanuel House and Izaak Walton League. Hess will look Into the availability of these places. The Board reached consensus to schedule the retreat for September 9-10 or 16.17, depending on availability of location and avoiding conflict with home football games. ;' I. II III ■ Minutes r Board of Incorporators of the Non -Profit Organization j To Manage Public Access Cable Television in Iowa City Ii June 27, 1989 Page 5 I I� CLOSED SESSION TO CONSIDER APPOINTMENTS TO THE INITIAL BOARD OF DIRECTORS: i The Board went Into closed session to discuss possible appointees to the Initial PATV Board of Directors. ADJOURNMENT: The meeting was adjourned by S. McGuire at 9:30 p.m. Respectfully submitted, i`