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HomeMy WebLinkAbout1989-06-27 Bd Comm. MinutesMINUTES IOWA CiTY AIRPORT COMMISSION FRIDAY, MAY 19, 1989 - 12:00 P.M. IOWA CITY TRANSIT FACILITY MEMBERS PRESENT: Robert Hicks, Harry Lewis, John Ockenfels MEMBERS ABSENT: Richard Blum, Pat Foster STAFF PRESENT: Ron O'Neil, Bill Sueppel, Mary Neff GUESTS PRESENT: Gilbert Janes from H.R. Green Engineering CALL TO ORDER: j As Acting Chair, Ockenfels called the meeting to order at 12:14 p.m. Attendance was noted and a quorum of the Commission was present. i APPROVAL OF THE MINUTES OF APRIL 19,1989: As there were no corrections to be made to the minutes of the April 19, 1989, meeting, the minutes were approved as written. I PRESENTATION OF BILLS: The list of bills was presented by O'Neil. O'Neil informed the Commission members that the � sewer charges were backdated from 1983 through 1988, explaining the high amount due. This was the result of non -billing for that period by the City. Hicks moved to accept the bills as presented. Lewis seconded and the motion passed unanimously. PUBLIC DISCUSSION: II None. ITEMS FOR DISCUSSION: A. Airport Improvement Prosed - Gilbert Janes of H.R. Green Engineering Informed members that the appraised cost for clear zone easement acquisitions were higher than anticipated and would probably require the entire grant. The appraisals were for highest and best use If the land were not near an airport. Janes tied contacted the FAA and there was agreement from that agency that the appraisals were unreasonable. The FAA Inquired about zoning restrictions. These do exist, however, special exceptions are allowed. The FAA will consider a waiver of the dear zone easement requirement. Janes has drafted a letter requesting such a waiver. O'Neil stated the Importance of j making progress with the grant and expressed concern that If the entire grant were expended on aviation easements, the airport's ability to receive future rehabilitation grants would be inhibited. Janes stated that technically the project Is ready for bids. In response to a question by Ockenfels, Janes said that the project could be completed this year. X093 Airport Commission May 19, 1989 Page 2 B. Lease - Van Winkle & Hart Engineering - Lewis, as a member of the Lease Committee, recommended that bid on the electrical service be accepted. Van Winkle & Hart Engineering has three years remaining on its current lease and has agreed to a $50 per month rent increase H the electrical work Is done. Iowa -Illinois will do its work on contract. The amount for the contract is $900 less than the original quote. Lewis motioned to accept the lease change as written. Hicks seconded and the motion passed unanimously. Lewis moved to approve the electrical distribution contract from Iowa -Illinois. Hicks seconded and the motion passed unanimously. Hicks moved to accept the low bid for rewiring of the building from Kober Electric. Lewis seconded and the motion passed unanimously. CHAIRMAN'S REPORT: None. COMMISSION MEMBERS' ITEMS: Discussion took place concerning the future Walmart development. O'Neil stated that Walmart will pay for an access road on the City easement. Walmart will put in a private lift station which may be an option for sewerage for airport property. Ockenfels suggested that there be an agreement with Walmart now that would allow the airport to hook into the Walmart lift station in the future. ADMINISTRATIVE REPORT: O'Neil Informed members that the entry in the Sesquicentennial parade was a success. He Informed members that the new tower at the University of Iowa Hospitals had been approved by the FAA and does have proper lighting. The remote frequency to Fort Dodge FSS will be in this summer. A pre -cast building will be set up and should be in before October. O'Neil requested new Ideas for the Airport Breakfast. He Informed members that there may be State Aviation Program grants available for airport improvements. These grants will be on a 7030 basis and requests are due the first of July. Discussion will take place at the next meeting. Iowa City Airport History is at the printer. The new water meter in the Terminal Building costs $300 for plumbing Installation. The National Guard has requested pemtlsslon to conduct a drill at the airport. Lewis stated this has been done in the past and O'Neil feh it would be good for public relations. A survey Identifying runway ends was completed on the previous day. Ockenfels stated this was primarily for zoning purposes. /1013 of PRECEDING DOCUMENT MINUTES IOWA CITY AIRPORT COMMISSION FRIDAY, MAY 19, 1989 - 12:00 P.M. IOWA CITY TRANSIT FACILITY MEMBERS PRESENT: Robert Hicks, Harry Lewis, John Ockenfels MEMBERS ABSENT: Richard Blum, Pat Foster STAFF PRESENT: Ron O'Neil, Bill Sueppel, Mary Neff GUESTS PRESENT: Gilbert Janes from H.R. Green Engineering CALL TO ORDER: i - As Acting Chair, Ockenfels called the meeting to order at 12:14 p.m. Attendance was noted ; and a quorum of the Commission was present. 1 APPROVAL OF THE MINUTES OF APRIL 19 1989; IL As there were no corrections to be made to the minutes of the April 19, 1989, meeting, the minutes were approved as written. ii PRESENTATION OF BILLS: The list of bills was presented by O'Neil. O'Neil Informed the Commission members that the i' sewer charges were backdated from 1983 through 1988, explaining the high amount due. This " was the result of non -billing for that period by the City. Hicks moved to accept the bilis as presented. Lewis seconded and the motion passed unanimously. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION: A. Airport Improvement Prolect - Gilbert Janes of H.R. Green Engineering Informed members that the appraised cost for clear zone easement acquisitions were higher than anticipated and would probably require the entire grant. The appraisals were for highest and best use if the land were not near an airport. Janes had contacted the FAA and there was agreement from that agency that the appraisals were unreasonable. The FAA inquired about zoning restrictions. These do exist, however, special exceptions are allowed. The FAA will consider a waiver of the clear zone easement requirement. Janes has drafted a letter requesting such a waiver. O'Neil stated the Importance of making progress with the grant and expressed concern that If the entire grant were expended on aviation easements, the airport's ablltty to receive future rehabilitation grants would be Inhibited. Janes stated that technically the project is ready for bids. In response to a question by Ockenfels, Janes said that theproject could be completed this year. AMU Airport Commission May 19, 1989 Page 2 B. Lease - Van Winkle & Hart Engineering - Lewis, as a member of the Lease Committee, recommended that bid on the electrical service be accepted. Van Winkle & Hart Engineering has three years remaining on its current lease and has agreed to a $50 per month rent increase If the electrical work is done. Iowa -Illinois will do its work on contract. The amount for the contract Is $900 less than the original quote. Lewis motioned to accept the lease change as written. Hicks seconded and the motion passed unanimously. Lewis moved to approve the electrical distribution contract from Iowa -Illinois. Hicks seconded and the motion passed unanimously. Hicks moved to accept the low bid for rewiring of the building from Kober Electric. Lewis seconded and the motion passed unanimously. CHAIRMAN'S REPORT: None. COMMISSION MEMBERS' ITEMS: Discussion took place concerning the future Walmart development. O'Neil stated that Walmart will pay for an access road on the City easement. Walmart will put in a private lift station which may be an option for sewerage for airport property. Ockenfels suggested that there be an agreement with Walmart now that would allow the airport to hook into the Walmart lift station in the tenure. i ADMINISTRATNE REPORT: O'Neil informed members that the entry in the Sesquicentennial parade was a success. He Informed members that the new tower at the University of Iowa Hospitals had been approved by the FAA and does have proper lighting. I II The remote frequency to Fort Dodge FSS will be in this summer. A pre -cast building will be set up and should be in before October. O'Neil requested new Ideas for the Airport Breakfast. He Informed members that there may be State Aviation Program grants available for airport improvements. These grants will be on a 70.30 basis and requests are due the first of July. Discussion will take place at the next meeting. Iowa City Airport History is at the printer. The new water meter in the Terminal Building costs $300 for plumbing Installation. The National Guard has requested permission to conduct a drill at the airport. Lewis stated this has been done In the past and O'Neil left it would be good for public relations. A survey identifying runway ends was completed on the previous day. Ockenfeis stated this was primarily for zoning purposes. /013 i -, Airport Commission May 19, 1989 Page 3 SET UP NEXT REGULAR MEETING: The next meeting will be held June 20, 1989, at 7:30 p.m. Ockenfels stated that he will not be present for that meeting. ADJOURNMENT: Lewis moved to adjourn and Hicks seconded the motion to adjourn at 1:24 p.m. The motion passed unanimously. i Minutes submitted by Mary Neff. i Richard Blum, Chair i i �i I' : i i i �1 1 MINUTES COMMITTEE ON COMMUNITY NEEDS MAY 16, 1989 • 3:30 P.M. SENIOR CENTER CLASSROOM MEMBERS PRESENT: Becker, Cooper, Fink, Kuhn, Patrick, Rawland, Ruff, Snider, Starr, Williams I MEMBERS ABSENT: Skaggs STAFF PRESENT: Nugent, Barnes, Hale, IGlpatrick, Milkman, Neff GUESTS PRESENT: Lorraine McNair, Melodee Humbert, HUD Representatives CALL TO ORDER: Chairperson Rawland called the meeting to order at 3:34 p.m. INTRODUCTION OF GUESTS: Milkman Introduced HUD representatives Lorraine McNair of Community Development and Melodee Humbert of Housing Rehabilitation from the Region VII Field Office in Omaha. REVIEW AND APPROVAL OF MINUTES: Becker moved to approve the minutes of March 21, 1989. Motion seconded by Ruff and passed unanimously. PUBLIC/MEMBER DISCUSSION: Impressions regarding the awards ceremony, which was a part of Community Development Week Activities, Included the personalized touch and the appreciation shown by the guests. Rawland asked members to consider if they would prefer to follow similar plans next year and if so, it might be beneficial for CCN members to follow CDBG projects this year in preparation. Milkman felt more press coverage would be desirable as would an actual appearance by a legislator. Williams asked Milkman if a list could be kept of businesses which permitted CCN to exhibit posters to facilitate exposure next year. VIDEOTAPING OF CDBG PROJECTS: Hale presented information to CCN on the video project which Is being developed with the help of City Cable TV, The video is designed to provide brief summaries of completed CDBG Projects, Including before and after footage of 1989 projects. Decisions are still to be made regarding voice-over and most filming will occur in June and July with a few weeks of editing to follow. Milkman stated that the video could accompany CCN's recommendations on the 1990 CDBG program statement to the City Council in the fall and also be used for presentations given by City staff or CCN members to various organizations. She said that although the video would concentrate on this year's projects, it will present a variety of types of projects, such as public Improvements, public services, housing rehabilitation, and architectural barrier removal, as well as providing information on the Intent and operation of the program. Committee on Community Needs May 16, 1989 Page 2 DISPOSITION OF LOWER RALSTON CREEK PARCEL C AND D. Milkman stated that Parcel C on East Lafayette Street had been marketed previously, but access problems resulted in low bids. Bids are currently being accepted on both parcels. The minimum price on Parcel C is $46,000, the appraised value. The cost of suggested improvements, which would be subject to a public hearing atter the sale of the property, is projected to be $16,000. This would leave $30,000 excess from the sale. Parcel D on Linn and Harrison Streets is zoned high-rise multi -family and 30 units are possible on this parcel. The appraisal for highest and best use is the minimum price of $90,000. Bid proposals for both parcels are due on June 2, 1989. Bids will be evaluated by price, type of development, and the tax return potential for the City. In response to a question from Starr regarding stormsewer upgrade on Parcel C, Milkman stated that the Public Works Department felt that overland drainage is sufficient. Fink expressed concern that the planned improvements on Parcel C may not be enough. Milkman stated that access to Gilbert Street would be cost prohibitive, but that the reactions by potential buyers have been that the price Is reasonable. JOINT VENTURE IN AFFORDABLE HOUSING (JVAH): Nugent Informed the members that state funds from the Iowa Finance Authority will be available to assist first-time homeowners buy -down mortgages by covering improvement costs. The target population is that able to afford housing in the $50,000 range. She further explained that the City is going to apply for a Joint Venture in Affordable Housing (JVAH) recognition through the Department of Housing and Urban Development (HUD). JVAH is an effort to create public- private partnerships to produce affordable developments. The City needs to apply to HUD for recognition as a JVAH which would allow waivers of some requirements for developers. Williams asked if programs such as Housing for Humanity in Chattanooga, Tennessee could be implemented In Iowa City. Nugent responded that some local builders see problems with insurance and liability, but she would check with the FHA. Williams agreed to contact the organization in Chattanooga for program Information. Milkman said that having Councilman John Balmer as the President of the Home Builders Association has helped with communication. MONITORING REPORTS: Housing Rehabilitation - Williams requested to delay this report until the June meeting to allow for a more complete presentation of data. Hlllcres - Williams Informed members that this building is being reconditioned as a boarding house for the chronically mentally handicapped and has been proceeding toward completion. However, a recent Inspection of the basement with Pam Barnes showed problems with the vinyl flooring. The general contractor has agreed that the flooring should be replaced. This $80,000 project has received $25,000 from direct CDBG funds and $22,000 from Housing Rehabilitation monies, with matching funds from Hillcrest Family Services. Williams concluded with a recommendation that the sump pump be tested. /09fe- Committee on Community Needs May 16, 1989 Page 3 Curb Ramos'- Ruff informed members that the number of new curb ramps to be completed has been cut due to the need to replace and repair existing ramps. He estimated that three or four replacements are needed. Hale stated that a mapping project of existing ramps has begun and will Include locating deteriorating ramps. In response to a question from Nugent, Ruff acknowledged that it is not feasible to expect funding to complete the entire curb ramp project in one year. Potters Studio - Recreation Center - Starr distributed a copy of the blueprint for the Potters Studio to the members. Plans include widening doorways, lower counters, a new sink, a sediment trap, a new electric line for the new potters' wheel (to be purchased with funds from another source), built in shelving, and pullout baskets. City workers will complete most of the work, but the plumbing and electrical work will be contracted out. Starr stated that the planned completion date is June 15, 1989. Hale said June 30, 1989, is a more realistic finish date. i Women/Minority Business Enterorlse IW/MBE) - Cooper informed members that the City is attempting to Increase the pool of women and minority contractors. City staff encourage program participants to Include at least one W/MBE contractor in the three required bids, assist W/MBE contractors with required paperwork, and have compiled a contractor library. Cooper stated that the program and Phyllis Kilpatrick in particular, was to be congratulated for the achievements in recruiting W/MBEs. Benton Street Storm Drainage - Cooper stated that 11 bids had been received for bid opening on February 10, 1989. Their range was from $1,113,260.50 to $2,500,200.24 with the City's estimate being $1,540,000. Construction began in March after Mal approval from the Department of Natural Resources. Forty-eight percent of the funds had been expended as of the meeting date with the balance expected to be expended by the end of May. Work was reported as being six weeks ahead of schedule with completion expected in mid-August. Cedarwood Neighborhood Center - Becker Informed members that the neighborhood center had received $50,000 from CDBG, $25,000 from Johnson County, and a $75,000 loan from the Department of Economic Development. The ground breaking is scheduled for June 15, 1989 and Kevin Hanick is the developer. The building will include four offices, a kitchen, recreation area, and childcare in the form of a new Headstart preschool. No objections have been received from residents of the neighborhood. Milkman stated that the project will be called the Broadway Street Neighborhood Center. i Rawland Informed members that the next CCN meeting is scheduled for June 20, 1989. ADJOURNMENT: Ruff moved to adjourn. Motion was seconded by Williams and unanimously passed at 4:56 p.m. Minutes submitted by Mary Jo Neff. /Off MINUTES IOWA CITY RIVERFRONT COMMISSION MAY 24, 1989 - 5:15 P.M. SENIOR CENTER CLASSROOM MEMBERS PRESENT: Buckley, Hesse, Horton, Jones, Rebal, Stroh, Wachal MEMBERS ABSENT: Bruner, O'Brien, Willis STAFF PRESENT: Rockwell, Meyering i GUESTS PRESENT: Kay Gillies, Project GREEN RECOMMENDATION TO COUNCIL: The Riverfront Commission recommends to Council that the amendment to the River Corridor Overlay Zone concerning the 30' setback be withdrawn. REQUESTS TO CITY MANAGER: 1. The Riverfront Commission requests that an Iowa River Corridor Fund be established by setting up a separate account with the City of Iowa City. 2. The Riverfront Commission requests a determination of responsibility for City enforcement of the River Corridor Overlay Zone requirements. CALL TO ORDER: Wachal called the meeting to order at 5:22 p.m. REVIEW AND APPROVAL OF APRIL 19 1989 MINUTES: MOTION: Jones moved and Horton seconded the motion to approve the minutes of the April 19, 1989, Riverfront Commission meeting as submitted. The minutes were unanimously approved. REPORT ON MAY 17 1989 RIVER CITY II MEETING IN MASON CITY: Horton commented that a wide variety of topics were presented at the meeting, some more river -related than others. Stroh stated that a clear definition of the purpose of the meeting is necessary, and suggested that maybe it should be a semi-annual affair. Horton suggested that Dean Roosa, the State Ecologist, speak at the meeting next year. Wachal announced that River City III will be held in Cedar Rapids on May 9th, 1990. RECONSIDERATION OF THE BUTLER BRIDGE PRESERVATION ISSUE: Wachal explained that the Issue was put back on the agenda because the Commission's decision to take no action on the Item had been based on the erroneous premise that the Johnson County Conservation Board had not endorsed the Butler Bridge preservation when, In fact, it had, MOTION: Stroh moved and Horton seconded the motion to adopt a position in support of the Johnson County Conservation Board's letter of March 8th, The motion carried unanimously. /d9� Minutes Iowa City Riverfront Commission May 24, 1989 Page 2 Wachal stated that he would forward a memo to the Johnson County Board of Supervisors and the Johnson County Conservation Board informing them of the Riverfront Commission's position. Jones requested that a copy of the Riverfront Commission's previous letter of support be enclosed with Wachal's memo. UPDATE ON RIVER CORRIDOR TRAIL FUNDING APPLICATION: Stroh reported that he had contacted Rex Pruess who said he was interested in the trail, but could not commit the time to manage a fundraising campaign. Stroh suggested that a fundralsing effort be started as part of the Trail Committee's activities. He noted that the City Council is committed to providing local matching funds for the trail section between Iowa Avenue and Burlington Street, and felt it would be best to submit the application to IDOT for only that section since the local match for the section between the IMU footbridge and Iowa Avenue has not been secured. Jones noted that setting up a fund is a sensible first step. Stroh suggested that Committee members could do fundraising appearances before organizations. Buckley suggested that successful, local fundralsers could be helpful in formulating a strategy. Hesse brought up the concept of a foundation, noting the Parks and Recreation Foundation. Jones expressed concern that foundations tend to become Independent corporate entitles and may end up having a different direction from the original organization. MOTION: Stroh moved and Jones seconded the motion to proceed with the application to the Iowa Department of Transportation for the south segment of the trail from Iowa Avenue to Burlington Street. The motion carried unanimously. Rockwell asked the Commission members how they would like to proceed with fundraising. Jones suggested that an account be set up with the City, but should not be limited to receiving donations for developing a trail system. MOTION: Jones moved and Stroh seconded the motion to establish an Iowa River Corridor Fund by setting up a separate account with the City. The motion carried unanimously. Wachal stated he would forward the request to set up a separate account to the City Manager. DISCUSSION OF THE PROPOSED ORC ZONE (30' SETBACK) AMENDMENT: Jones suggested that the amendment be put off until the enforcement issue was resolved, and to change the amendment status to indefinite deferral. He noted that public support is required for this type of amendment to be successful. Wachal stated that the best way to involve the public is to have a trail that people can walk on and see for themselves the positive aspects of river corridor enhancement. Stroh stated that the amendment was not worth getting people angry, but Jones commented that withdrawing it might send a signal that the amendment was the wrong Idea. Wachal suggested that the Commission recommend the withdrawal of the amendment without prejudice, /to 006f I 1 Minutes Iowa City Riverfront Commission May 24, 1989 Page 3 MOTION: Jones moved and Stroh seconded the motion to recommend to Council that the amendment to the River Corridor Overlay Zone concerning the 30' setback be withdrawn. The motion carried unanimously. — COMMISSIONERS' REPORTS: Wachal brought up the issue of cement dumping along Clear Creek. Rockwell reported that Willis had contacted Coralville Mayor Mike Katchee, who investigated the situation. Katchee told Willis that no further dumping appeared to have occurred since he had previously looked into the matter. Katchee had recommended that Willis approach the manager of Hawkeye Ready Mix in a positive manner, appealing to good citizenship to promote riverbank cleanup. MOTION: Horton moved and Reba[ seconded the motion that the Commission support the Coralville representative's discussion with the Hawkeye Ready Mix cement plant manager to improve the riverbank situation. The motion carried unanimously. Jones reported that a large amount of fill was placed adjacent to the river at a property on Normandy Drive. He inquired of HIS staff whether the owner had a permit, and found that the permit did not Include fill. He was referred to the City Engineer's office, and was told by Frank Farmer, City Engineer, that since the fill was not in a fioodway, it was not a concern of the Public Works Department. Jones then read the relevant part of the ORC, and Farmer said it was a zoning regulation, and should be handled by the Planning and Program Development Department, PPD staff advised Jones that the HIS Department was responsible for enforcing zoning regulations. Jones expressed concern about who was able and willing to enforce the ORC requirements. MOTION: Jones moved and Buckley seconded the motion to send a memo from the Riverfront Commission to the City Manager asking who is responsible for the enforcement of the River Corridor Overlay Zone requirements. The motion carried unanimously. ADJOURNMENT: The meeting was adjourned at 7:15 p.m. Minutes submitted by Mary Ann Meyering. bMFT- MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION WEDNESDAY, MAY 10, 1989 - 5:15 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Justis, Patton, Hall, Stevens MEMBERS ABSENT: Detroit STAFF PRESENT: CerrettK, Halling OTHERS PRESENT: Nicholas Johnson, John Hess, Dan Daly, Ann Megan -Daly, Jean Dunham RECOMMENDATION TO CITY COUNCIL: None. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Hall and Stevens reported on the progress on the NPO Interim board, stating the the Board is in the process of drafting the by-laws. Nicholas Johnson presented some insights Into the future directions of telecommunications. Johnson stressed the Importance of Inventorying hardware available in Iowa City and ways in which the new technology is being used. Johnson also asked the Commissioners to look at the effect that Tiber optics will play in the future of telecommunications and cable television. Jean Dunham, Media Coordinator, from the School District also Joined the BTC meeting to update the commission on the present and future activities of educational channel 27. Dunham supplied the commission with a brief background of channel 27 and covered their present Involvement with Kirkwood. Dunham also expressed many grievances she and others have with K irkwood's management of the channel. Discussion followed in reference to bringing channel 27 back to the Iowa City area with another entity managing it. The BTC agreed to send a letter to Kirkwood relaying the complaints mentioned. Heritage reported of the switch of channels 25 and 26 which will occur on the let of June. Heritage also reported the first pay-per-view event in Iowa City which will be the Hearns -Leonard fight on June 12. Hess reminded the commission of the upcoming NFLCP regional conference in Dubuque and also that he has received information on the National NFLCP Conference in Dallas In July, CALL MEETING TO ORDER: The meeting was called to order at 5:15 P.M. APPROVAL OF BTC MINUTES: Moved by Hall, second by Patton, to approve the April 19, 1989, BTC meeting minutes. Unanimously approved, Detroit absent. IM . I Minutes Broadband Telecommunications Commission May 10, 1989 Page 2 ANNOUNCEMENTS OF COMMISSIONERS: Hall and Stevens reported on the progress of the NPO interim board, stating the board is in the process of drafting their bylaws. Stevens added that discussion began on the selection of permanent NPO Board members. Nicholas Johnson joined the BTC meeting to provide insight to the future of telecommunica- tions for the BTC. Johnson stated demographics are no longer an issue when dealing with Information due to the advancement of telecommunications. Businesses are no longer directly Involved with materials, they are Involved with Information about that material. Examples being; travel agents do not come in contact with seats on airplanes, but deal with information about seats on airplanes. Johnson felt the mission in which the BTC needs to perform for the City of Iowa City is the similar function as the businesses are now performing; a directory of information and an "architect" for how the City can use it. What is Iowa City in the information age? Where does the BTC start with this? Johnson suggested starting with an inventory of what video and telecommunications equipment Iowa City has in this area. Examples being; how many telephones, how many personal computers, how many people depending upon communications, etc. Also needed is research on how other businesses gain access to their Information. There is also a need to consider the effect optic fiber will have on the future of telecommunications and cablevision. Also in relationship to telecommunications in Iowa City, the BTC might look Into how much business is being lost to mall order and how can these sales stay in Iowa City. In reference to accessibility for the homeowners, Johnson discussed what he referred to as the 99,9% off sale. He explained how the price of satellite dishes, computers, VCR's, have dropped to affordable figures for the home. Johnson proposed a community bulletin board. This concept is low cost and can be easily accessible, especially if information is placed on a data base. The future Iles in accessing Information based communication, and Johnson feels the need to bring these Issues and Items to the City of Iowa City. Justis stressed the need to bridge existing information together that is available in Iowa City, He feels there is a lack of communication between sources. Johnson commented that the place to begin achieving this is in the gathering of an Inventory. The Inventory is not just the hardware available, but also the ways in which the new technology is being used. Johnson returned to the discussion of fiber optics, believing it is essential to the matter of national policy. With the deregulation of broadcasting and cable industries, the only thing left is the telephone. It is Important to establish that anyone who operates the conduit or wires should not control the content. Patton asked where can one look in order to update one's knowledge of telecommunications advances and Issues, Johnson suggested the New York Times business section being the most reliable and updated source. The general background of telecommunications can be found in reference books in the library, but only a general background can be achieved with reference books. j� Minutes Broadband Telecommunications Commission May 10, 1989 Page 3 JEAN DUNHAM - OVERVIEW AND FUTURE OF EDUCATIONAL ACCESS CHANNEL 27 Jean Dunham, Media Coordinator for the School District, joined the BTC meeting to inform the Commission on the background and future plans of Channel 27. Channel 27 is programmed by a consortium of educational agencies. Dunham represents one of five agencies involved. The consortium has used the channel for informational purposes. Future plans for Channel 27 include teacher in-service training and staff development. Kirkwood (one of the five agencies in the consortium) has used the channel for instructional usage for students registered at Kirkwood. A major difficulty has arisen concerning communications between the consortium and Kirkwood, who is acting as the manager of Channel 27. In addition, there have been problems getting the local school's programs cablecast by Kirkwood as scheduled. Kirkwood is currently required per contractual agreement to program any schedule request made by any of the consortium members. Dunham expressed her belief that this contract i agreement with Kirkwood needs to be evaluated. Dunham has been trying to set up a consortium meeting with Kirkwood in order to review this contract with no success. Discussion continued concerning questions from the Commissioners, in particular the Commissioners questioned the ICCS whether Channel 27 should be returned to an Iowa City agency from Kirkwood for the management and programming. Discussion followed on what would be needed to do this. Hall brought up an Issue previously discussed by the BTC concerning the joint management of public access channel 26 and the educational channel 27. Channel 26 (the Community Programming Center or CPC) has the facilities Channel 27 needs to layback programming. Channel 26 also has the stafffnstruction Channel 27 requires to bring back Channel 27 to Iowa City. Dunham mentioned that the Consortium has discussed finding another entity to help manage Channel 27 in Iowa City. Stevens asked how the educational channel fits Into refranchising. Halling stated that all the access channels are under the same agreement with Heritage, which all have to be reviewed at renewal time. He stated there is every Intent to keep the access channels. Another complaint made by Dunham in regard to Kirkwood concerned them not using the Consortium logo. Hall asked whether Dunham would prefer that the BTC send a letter to Kirkwood on behalf of the Consortium listing these concerns. Dunham replied yes, stating that all efforts made on her part to contact Kirkwood have produced no response. Dunham agreed to draft a letter and send her copy to the BTC and Drew Shaffer. HERITAGE/CPC REPORT. Hess reported that the channel switch between the Nashville channel 25 and public access channel 26 will occur on the 1 st of June. Also, Iowa City will have the first pay per view event on the Discovery channel 5 with the Hearns -Leonard fight on June 121h. If this is successful, Heritage is considering presenting more pay per view events. Hess reported the completion of the taping of the Sesquicentennial parade. Hess also reminded the commissioners of the upcoming regional NFLCP conference In Dubuque. Patton and Stevens will be attending from the BTO. He added that he has received information on the Dallas national NFLCP conference in July. MINUTES CIVIL SERVICE COMMISSION MAY 23, 1989 IOWA CITY RECREATION CENTER MEMBERS PRESENT: Mike Kennedy, Bud Louis MEMBERS ABSENT: Dick Buxton STAFF PRESENT: Dale Helling, Sylvia Steinbach GUESTS PRESENT: Dr. Jacob Sines RECOMMENDATION TO CITY COUNCIL: None, RECOMMENDATION TO MANAGER AND STAFF: None. SUMMARY OF RELEVANT DISCUSSION: Chairperson Mike Kennedy called the meeting to order at 2:10 PM. He then turned the floor over to Dr. Sines who reviewed the use and purpose of the Minnesota Multiphasic Personality Inventory (MMPI) as it relates to police and fire entry level testing. Dr. Sines explained the MMPI is the most widely used psychological test for positions in law enforcement and firefighting. The test has been used approximately 15 years by the City of Iowa City and was made mandatory by the Iowa Law Enforcement Academy in 1984. The test may be used to screen applicants for high stress jobs such as security, public safety, airlines, etc. The test is designed and used to Identify emotional, behavioral and psychological characteristics which Interfere with performance in such high stress positions. The MMPI consists of 550 questions to identify individuals who have characteristics which are directly related to common problems nationwide of high stress positions. The legitimacy of the test has been supported by court cases. The MMPI is scored on the basis of 13 scales measuring a variety of dimensions to develop a profile of the individual, Test scores are then analyzed and candidates categorized Into one of four groups. Dr. Sines suggested using the interview and reference checks as a method of verifying or explaining the results of the analysis. Dr. Sines explained that he does make his findings available to the applicants and he will meet with applicants Individually to discuss the results of their particular test at the candidate's request, Following this discussion, Steinbach requested a change in the testing process for entry level police officer. It was suggested that the MMPI be administered at the time of the other written test to allow these results to be available to the Human Relations staff as they conduct reference checks, Because this would require a longer test time, it was suggested that Sunday, June 25 be the date of the written tests rather than Saturday, June 24. Commis- sioners approved the requested changes. The meeting was adjourned at 3:30 PM, MINUTES IOWA CITY HOUSING COMMISSION APRIL 11, 1989 IOWA CITY PUBLIC LIBRARY - ROOM A MEMBERS PRESENT: Moore, Stadtlander, Coty, Williams, Hulse, Dawson, Parden MEMBERS ABSENT: None STAFF PRESENT: Barnes, Milkman, Seydel, Stroud OTHERS PRESENT: McMahon CHANGES/AMENDMENTS TO MINUTES OF PREVIOUS MEETING: None RECOMMENDATIONS TO COUNCIL: That the Iowa City Housing Authority submit an application for approximately 100 additional Certificates or Vouchers or a combination of both. MEETING TO ORDER: 9:16 AM by Chairperson Moore MINUTES OF MARCH 14, 1989 MEETING: Motion to approve the minutes was made by Hulse, seconded by Dawson, carried 7-0. PRESENTATION: A Certificate of Appreciation was presented to Ruth Dawson by Chairperson Moore on behalf of the Housing Commission and Board of Appeals for her contribution of time and skills as a Commission member. This was Dawson's last meeting. HOUSING/RENTAL REHABILITATION - BARNES Housing Commission members thanked Barnes for the tour of current rehab projects which was held on March 31, 1989. RENTAL REHABILITATION - 717 & 717 1/2 East Bloomington (Deferred Payment Loan) Application is in the amount of $15,000.00 contingent upon an after rehab value appraisal for the duplex. Each unit has two bedrooms. Motion to approve the loan in the amount of $15,000.00 with contingent appraisal was made by Hulse, seconded by Parden, carried 7-0. COORDINATOR'S REPORT - SEYDEL -Discussion Application for Additional Vouchers/Certificates Seydel stated that this is the lowest cost method for providing housing for low income families. He suggests applying for 100 additional Vouchers, Certificates or a combination of both for all bedroom size categories with the majority in the one and two bedroom size. A motion to recommend to Council that the Iowa City Housing Authority apply for 100 additional Vouchers, Certificates or combination of both was made by Hulse, seconded by Coty, carried 7-0. Off - Public Housing and Section 8 Update Public Housing March Income - $9115.00. Currently have one vacancy. Section 8 Housing Assistance payments for April, 1989: 481 Certificates $115,593.00 190 Vouchers $54,183.00 Thirty-three (33) applications submitted for approval. Seydel stated the AHRMA Board would be meeting April 20, 1989 in Decatur, Illinois and he would be attending. 1988 GRANTEE PERFORMANCE REPORT - MILKMAN The 1988 Grantee Performance Report was handed out to each Housing Commission member. Milkman stated this Report was forwarded to HUD March 24, 1989, and is used by HUD to monitor the City of Iowa City's CDBG-funded activities. Milkman stated she felt the most interesting portion of the report is the Status of Funds. In addition, Milkman pointed out that the City has exceeded the goal of using at least 60% of the CDBG funds to benefit low/moderate income persons to 97%. The Housing Commission commended the CDBG staff and CNN for their fine work. Milkman stated the Awards Ceremony for Community Development held Thursday, March 30,1989 was a good ceremony with good short speakers and awards. Milkman stated HUD would be in Iowa City in May to monitor the program. DISCUSSION Moore and .Milkman discussed the meeting regarding the First Avenue project between the builders and the City. The City requested builders to submit figures needed to develop the homes and property on First Avenue. Moore was the only builder who submitted figures. He stated that the additional drainage problems and the need to extend the sewer caused the figures to exceed the amount requested by the City. ADJOURNMENT: Motion to adjourn at 9:56 AM was made by Hulse, seconded by Moore, carried 7-0. Approved by: Benjamin J. Moore, Chairperson vls INi /Off MINUTES FORMAL MEETING IOWA CITY PLANNING & ZONING COMMISSION THURSDAY, JUNE 15, 1989 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBER MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: CALL TO ORDER: Clark, Cook, Cooper, Dierks, Hebert Scott, Wallace Beagle, Gentry, Moen, Kritz Vice Chairperson Cook called the meeting to order at 7:35 p.m. DRAFT RECOMMENDATIONS TO COUNCIL: 1. Recommend approval of S-8903, a request submitted by Aero Rental for preliminary and final Large Scale Non -Residential Development (LSNRD) plan approval for property located at 227 IOrkwood Avenue. 2. Recommend approval of V-8904, a City -initiated vacation of a portion of First Street right-of-way west of Gilbert Street. 3. Recommend approval of S-8915, a request submitted by William Happel for final Large Scale Residential Development (LSRD) plan approval for Willowbrooke Pointe Condominiums, a 6.68 acre, 28 -unit condominium development located at the northeast quadrant of the Mormon Trek Boulevard and Benton Street intersection. 4. Recommend approval of S-8919, an application submitted by Michael Evans for final plat approval for Ty'n Cae Subdivision, Part 5, a 5.84 acre, 20•lot residential subdivision located south of Plaen View Drive and east of Mormon Trek Boulevard. 5. Recommend approval of S-8920, an application submitted by Robert and Erma Wolf for preliminary and final plat approval of the resubdivision of Block 45 East Iowa City, a 0.48 acre tract located in the southwest quadrant of the intersection of "H" Street and Sixth Avenue. 6. Recommend approval of proposed amendments to the Zoning Ordinance to define "used merchandise store" and to permit the establishment of this use in the CIA zone. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. CONSIDERATION OF THE JUNE 1. 1989 MINUTES.- Clark INUTES:Clark moved to approve the minutes of June 1, 1989. Hebert seconded the motion. The motion carried 4.0. /to r7 I Planning & Zoning Commission June 15, 1989 Page 2 DEVELOPMENT ITEMS: 1. S-8903. Public discussion of a request submitted by Aero Rental for preliminary and final Large Scale Non -Residential Development (LSNRD) plan approval for property located at 227 Kirkwood Avenue. (45 -day limitation period: June 15, 1989.) Beagle updated the Commission regarding this request by reviewing a memorandum dated June 15, 1989. Beagle said staff recommends approval of the plan subject to resolution of right-of-way tree, tree spacing requirements. Dierks arrived at 7:40 p.m. At the request of the Commission, Beagle also reviewed V-8904. 2. V-8904. Public discussion of a City -initiated request to vacate a portion of First Street, west of Gilbert Street. Beagle reviewed the staff report dated June 15, 1989, and recommended the proposed vacation be approved. Clark asked whether vacating the right-of-way without its disposition being resolved, was forcing Nagle Lumber Co. to make a decision regarding whether they wanted to purchase the vacated property or not. Beagle indicated that he had spoken with Loren Hershberger (owner of Nagel Lumber) on two occasions but that he has not received a definite reply from Mr. Hershberger at this time. Beagle continued and noted that if Nagle Lumber does not want any portion of the right-of-way, it could be attached to Aero Rental's property. Cooper moved to approve 5-8903, a request submitted by Aero Rental for preliminary and final Large Scale Non -Residential Development plan approval subject to satisfying the tree ordinance specifically concerning the spacing of right- of-way trees along Kirkwood Avenue. Hebert seconded the motion. Clark stated that staff should be aware that without the bargaining tool of a sewer easement being donated by Aero Rental, the swap of First Street right-of-way for the easement would not have been put together quite so quickly and readily. Staff, he said, should be aware of other physical obstructions that may prevent an applicant from satisfying a particular City regulation such as having to remove existing paving to satisfy the tree regulations. The motion was carried 5.0. Dierks moved to approve V-8904, a City -initiated vacation of a portion of First Street right-Gf-way west of Gilbert except for the south 51 feet of the east 120 feet thereof, provided a utility easement Is maintained over the vacated right-of-way with the disposition. Hebert seconded the motion. The motion carried 5.0. /0 99 .............. Planning & Zoning Commission June 15, 1989 Page 3 3. S-8915. Public discussion of a request submitted by William Happel for final Large Scale .Residential Development (LSRD) plan approval for Willowbrooke Pointe Condominiums, a 6.68 acre, 28 -unit condominium development located in the northeast quadrant of the Mormon Trek Boulevard and Benton Street intersection. (45 -day limitation period: July 10, 1989.) Beagle reviewed a staff report dated June 15, 1989, and recommended the plan be approved subject to resolution of a deficiency noted in a memorandum dated June 14, 1989. Public discussion was opened at 8:00 p.m. Allen Mustion, 821 Spencer Drive, asked if there was any provision for a barrier between the condominium development and the single-family homes to the east. Beagle replied that there would be a landscaped vegetation barrier between the single-family homes and the condominium development and presented him with the LSRD plan. Public discussion was closed at 8:03 p.m. Clark moved to approve S-8915, a request for final Large Scale Residential Development (LSRD) plan approval for Wiliowbrooke Pointe Condominiums, a 6.68 acre, 28 -unfit condominium development located in the northeast quadrant of the Mormon Trek Boulevard and Benton Street Intersection subject to labeling of a fifteen -foot storm sewer and utility easement east of the culvert on Benton Street to also reference 'drainage". Hebert seconded the motion. Dierks continued to state her opposition to the development and felt it was inappropriate to place multi -family developments in single-family housing areas. Cook stated that he supported the PDH process because it allows the developer to shift density within a development which then allows for a more flexible approach to land development and encourages the construction of a diversity of housing types in Iowa City. The motion was carried 4.1, with Dierks voting no. 4. S-8919. Public discussion of an application submitted by Michael Evans for final plat approval for Ty'n Cae Subdivision, Part 5, a 5.84 acre, 20 -lot residential subdivision located south of Plaen View Drive and east of Mormon Trek Boulevard. (45 -day limitation period: July 26, 1989.) Beagle reviewed a staff report dated June 15, 1989 and recommended the final plat be approved subject to resolution of minor deficiencies noted in a memorandum dated June 14, 1989. Linda Gentry, First Assistant City Attorney, stated that the developer has agreed to change the street name of Little Creek Lane back to Dynevor Circle because the initial vacation of Dynevor Circle did not Include the entire right-of-way. Gentry continued and said the Commission needs to clarity the vacation of Dynevor Circle in Ty'n Cae Subdivision, Part 3, to eliminate the cul-de-sac and rededicate the plat with Dynevor Circle as noted on the plat for Part 5. Planning & Zoning Commission June 15, 1989 Page 4 Clark moved to approve S-8919, an application submitted for final plat approval for Ty'n Cae Subdivision, Part 5, a 5.84 acre, 20 -lot residential subdivision located south of Plaen View Drive and east of Mormon Trek Boulevard subject to amending the plat to rename Little Creek Lane to Dynevor Circle, verification of the vacation of the cul-de-sac, correction of the legal description and tie down the location of the drainage easements on Lots 125 and 126 and Lots 132.139. Dierks seconded the motion. The motion carried 5-0. 5. S-8920. Public discussion of an application submitted by Robert and Erma Wolf for preliminary and final plat approval of the resubdivision of Block 45 East Iowa City, a 0.48 acre tract located in the southwest quadrant of the intersection of "H" Street and Sixth Avenue. (45 -day limitation period: July 10, 1989.) Moen reviewed the staff report dated June 15, 1989. Cooper moved to approve S-8920, an application for preliminary and final plat approval of the resubdivision of Block 45 East Iowa City, a 0.48 acre tract located In the southwest quadrant of the intersection of "H" Street and Sixth Avenue subject to final approval of legal documents. Dierks seconded the motion. The motion carried 5.0. ZONING ITEMS: 1. Public discussion of proposed amendments to Section 36-18 of the Zoning Ordinance, Neighborhood Commercial (CN -1) zone. Moen presented background information on proposed amendments to the CN -1 zone. Moen then reviewed changes to the amendments Commission members recommended at the Commission Informal discussion of the item. Moen stated that staff would like to consider the Commission's recommendations and requests that this item be deferred to the July 6 formal meeting. Hebert moved to defer the proposed amendments to Section 36-18 of the Zoning Ordinance, Neighborhood Commercial (CN -1) zone to the July 6 meeting. Dierks seconded the motion. Dierks stated that as she would not be at the next meeting, she wanted to express her desire to see that the compromises made regarding office square footage at the i informal meeting remain as they are. Cook stated that the Planning and Zoning Commission is trying to address the needs in terms of flexibility and what is appropriate for the modern neighborhood commercial area. Cook continued and stated that the proposed amendments, as revised, are in keeping with the Intent of the 1989 Comprehensive Plan Update. Cook concluded by saying that currently the zone handcuffs development and that the changes recommended by the Commission would resolve some of the more serious limitations of the zone and represent an examined compromise. He hopes that staff recommendations will take this into account. Planning & Zoning Commission June 15, 1989 Page 5 The motion carried 5.0. 2. Public discussion of proposed amendments to the Zoning Ordinance to define "used merchandise store" and to permit the establishment of this use In the CIA zone. i Moen reviewed a memorandum from Karin Franklin dated June 9, 1969. Clark asked whether staff could quantity what a land consumptive use was. Moen responded that these uses require outdoor storage and display. This characteristic distinguishes some CIA zone businesses from businesses located in other commercial zones. Public discussion was opened at 8:35 p.m. Melissa Williams, owner of Second Act Clothing, stated that her business does require extensive storage area. Williams continued and indicated that her business depends on her ability to store cloths which are out of season, such as winter coats. Cook asked what percentage of a store such as hers would be used for storage. Williams i replied that approximately one-third of the area of the store would be used for storage and the remainder for sales. Williams continued and indicated that her type of business is not really compatible with the types of retail stores found in commercial areas that presently allow second hand stores. Williams indicated that the change would be beneficial to other small businesses looking for a location. Williams concluded by saying that for her there is a shortage of available locations in zones that currently permit second hand clothing stores. Public discussion was closed at 8:45 p.m. Clark moved to approve an amendment to Chapter 36 of the Zoning Ordinance by amending Chapter 36.4(c)(u) and 36.23(b) to define used merchandise stores and to permit them in the Commercial Intensive zone. Dierks seconded the motion. Dierks indicated that many of the currently permitted uses in the CIA zone are of a high traffic and automotive oriented use; she does not feel that second hand stores would be inappropriate for this area. Clark stated he did not approve of the decision to allow light manufacturing in the CIA zone but feels that the second hand stores will Improve some of the CIA zones currently existing in the City. Hebert stated he will vote in favor of the proposed amendments. Cooper stated that he feels second hand stores are an appropriate use in the CIA zone. Cook stated that the CI -1 zone is the best place to nurture new small businesses and thus this item currently before the Commission is also one of economic development. Cook continued and stated that the addition of second hand stores would not harm the aesthetics of the currently allowed uses in the CI -1 zone. Cook indicated that the consumptive uses argument is not valid given the sizes of lots In the CIA zone. The motion carried 5.0. Planning & Zoning Commission June 15, 1989 Page 6 OTHER BUSINESS: Copies of the revised of the Comprehensive Plan Update were passed out. Cook indicated that the Council had deferred consideration of the Commission's recommenda- tion to provide pedestrian circulation across Highway 6 to Westport Plaza. Hebert indicated that walk signals should be considered, not just for the Westport Plaza area, but for other major intersections_ along Highway 6. Dierks stated that she would like to see a little forethought and allow walk signals to be installed where they are needed. Dierks moved to adjourn the meeting. Cooper seconded the motion. The motion carried 5.0. The meeting was adjourned at 8:59 p.m Minutes submitted by Kyle L. Kritz. Minutes approved by: Kenneth Cooper, Secretary /Off i I i I i i i Planning & Zoning Commission June 15, 1989 Page 6 OTHER BUSINESS: Copies of the revised of the Comprehensive Plan Update were passed out. Cook indicated that the Council had deferred consideration of the Commission's recommenda- tion to provide pedestrian circulation across Highway 6 to Westport Plaza. Hebert indicated that walk signals should be considered, not just for the Westport Plaza area, but for other major intersections_ along Highway 6. Dierks stated that she would like to see a little forethought and allow walk signals to be installed where they are needed. Dierks moved to adjourn the meeting. Cooper seconded the motion. The motion carried 5.0. The meeting was adjourned at 8:59 p.m Minutes submitted by Kyle L. Kritz. Minutes approved by: Kenneth Cooper, Secretary /Off