HomeMy WebLinkAbout1989-08-22 Info PacketCity of Iowa City
MEMORANDUM
Date: August 14, 1989
To: City Council
From: City Manager
Re: Solid Waste Management
We are in the process of a major planning initiative with respect to the City's residential refuse
collection and landfill operations. This is in response to the new state and federal solid waste
laws and regulations. A number of changes have occurred so far and as I am sure you are
aware many more are coming. It Is difficult to predict the DNR regulatory response to these
new state and federal laws and we will do our best to seek their concurrence in our program
efforts. This is not only time consuming but more often than not unproductive as they are
working on their own policies and regulations and are not likely to provide clues or general
direction until they have concluded their work effort. Unfortunately we must proceed and do
our best to anticipate their rules and regulations.
The purpose of this memorandum is to outline some general policy issues with respect to solid
waste management and seek your concurrence.
Initially, It is our thinking that aluminum can recycling program will not be a part of any City
initiatives. With the Iowa laws and the economic value placed on these cans it appears to be
working satisfactorily for the disposal of this waste by-product with grocery stores and other
facilities that are obligated to accept these cans and private citizens redeem them for their
value. This is not to say that we would not consider Initiatives in this area at sometime in the
future, but for the time being it would not be my intent to develop a City sponsored program,
unless you direct me to dd so.
With respect to the disposal of glass products, particularly bottles, there are new state laws that
will require the separation of the glass and as I understand the law will obligate the same
facilities that accept cans to accept bottles, We do not know the details of the DNR regula-
tions that would affect this legislation, however it is our thinking to postpone any direct City
Involvement In bottle disposal until these regulations and/or some redemptive economic value
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has been placed on these bottles. Our plastic bottle pickup program will continue and I would
expect us to likely expand that initiative at some time in the future as we gain more and more
experience in this operation and we see greater public participation. Our concern with respect
to the plastic is our inability to guarantee a market, particularly, a local market.
With respect to newspaper source separation/recycling, we are planning to review options as
soon as we conclude our plans for separate yard/garden waste pick-up and disposal. This
waste product has a great potential for City participation, but I wish to learn more of the
Cancer Society's relationship with City Carton, prior to planning any further City involvement.
I would not want us to Jeopardize the current voluntary efforts and in particular, if those efforts
are critical to either parties' financial well-being.
Of critical importance to our operating policies is your concurrence in our curbside pickup
policies, that is, we have generally operated our residential pickup with a policy of "If you can
get it to the curb, the City will dispose of it for you" It is my thinking that curbside policy
should continue wherever practical. Although more costly to the City operations and ultimately
to our refuse collection customers, it does provide a greater potential for participation in source
separation and ultimately recycling. By maintaining curbside policies a greater degree of
central policy/administration control can be expected and thereby more fully satisfy state and
federal regulations with respect to waste reduction. Also, I believe we would have a greater
ability to provide public information and other efforts to encourage overall community participa-
tion.
With respect to the financial operations of our refuse collection and landfill enterprise funds,
my instructions to the Department of Finance and Department of Public Works have been that
we will continue to maintain the financial strength and Integrity of these funds. It is recognized
that the monthly charge for refuse pickup will increase as noted in our budget plan and these
Increases will be justified against the Increase In operational costs and continue to assure the
financial Integrity of these funds. My concern is to maintain adequate reserves and the general
financial strength of the funds due to the unpredictability and the dramatic changes that have
occurred with respect to DNR and federal policies. I am sure we can expect a few "surprises".
We will need to be prepared for what I believe to be the inevitable consequence of further
change in state or federal policies.
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As we develop our operating policies concerning residential refuse collection and the policies
for the landfill, we will do our best to create a uniform system not only for the benefit of our
residential refuse customers but also those people that utilize the landfill under the agreements
we have with the other Johnson County communities. From experience some communities
may attempt to seek special considerations with respect to waste disposal. This only leads
to a time consuming negotiating process for such special relationships, and defeats the
purpose of uniform operational policies. Additionally, it is not the intent of the refuse collection
or landfill operations to be a for-profit venture and the cost changes that will occur will be done
so in a fair and equitable financial manner. Additionally, one of the major policy Issues you
will face is the potential for our landfill becoming part of a regional waste management author-
ity.
The next 12 to 24 months are very critical with respect to landfill and refuse collection opera-
tions. With the number of operational changes that will be occurring we need your policy
support and direction. Additionally, there will be an ongoing relationship with many other
governmental units. In that many do not operate either refuse collection or landfill operations
there is often not an appreciation for the complex undertaking we have in satisfying state and
federal mandates, particularly when many of those "mandates" may be unknown at this time.
I believe these operational changes can occur smoothly with forethought and we Intend an
extensive public Information process, as you have suggested. We are however, in the final
stages of our sewer treatment plant construction, we will be starting budget development in
the next 30 days, a Police collective bargaining agreement must be negotiated, and there are
many, many other Issues as we have discussed which will need your attention. Therefore, I am
seeking general concurrence in our policy direction with respect to refuse operations at this
time so the Department of Public Works can conclude their planning. I will schedule this
matter for discussion at an upcoming informal City Council meeting.
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cc; Department Directors
Bud Stockman
Floyde Pelkey
"M
City of lochia City
MEMORANDUM
Date: August 18, 1989
To: City Council
From: City Manager
Re: Summary - Waste Volume Reduction and Recycling Act - New State Law
The state legislature approved House File 753 which outlines the extensive changes that are
now required with respect to solid waste collection and disposal. In order to provide you some
familiarity with this law, the following summary of the major elements of the law is provided.
Please keep in mind that these are the major Issues that could affect future legislative action
on the part of the City Council but do not reflect the details and every element of the law.
The goal of the State of Iowa is to reduce the amount of materials in the waste stream, existing
as of July 1, 1988, by 25% on July 1, 1994, and 50% by July 1, 2000.
1. Waste Stream Definition - It shall be considered that each person currently generates
31/2 pounds of waste per day and that this amount shall be reduced by the percentages
Indicated in order to preserve the health and safety of all Iowans.
This is an interesting measurement of the waste volume, Utilizing their numbers, our
waste volume per day would be 280,000 pounds (Johnson County population 80,000
x 31/2). In actuality, 400 tons (800,000 pounds) are disposed of at the landfill each day.
Of that, 45 tons (90,000 pounds) are collected by our refuse crews. I suspect a great
deal of work on how to measure volume reduction is yet to be done.
2. Educatlon - The provision for education for waste volume reduction at the elementary
through high school levels and through community organizations is Intended to enhance
the success of local programs.
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As you know, we contacted the school district some time ago concerning such a
proposal and have not, as of this date, received a response. Understanding their
change in administration, I suspect this issue has been set aside for the time being.
However, in accordance with the state law, we will be obligated to pursue this matter
further and only a program involving the school district can hope to achieve any
success.
3. The Department of Natural Resources must report to the General Assembly on or before
July 1990 with a report that characterizes the solid waste stream in Iowa and identify
for the General Assembly a strategy for managing each component of that waste
stream. These are critical decisions on the part of the state and obviously have a
significant effect upon our ability to provide collection disposal policies. Hopefully we
will see the report sooner than later.
4. The Department must develop a strategy and recommend to the Environmental
Protection Commission rules to Implement a strategy for white goods and waste oil
disposal by January 1990. As you know, we are proceeding with our policy and
hopefully our work to date will satisfy the state regulations that are forthcoming.
5, The Department of Natural Resources must study the technology available for the
reclamation and recycling of refrigerant (PCBs). We have proceeded with our own
policy of reclamation and source separation of this material. It is currently disposed of
at a licensed hazardous waste landfill in Kansas.
6. Recycled Products - The State Department of Natural Resources is to identify those
products that are made from recycled or recovered materials and provide a list of these
products to all agencies and, in accordance with those materials, assist in the
development and review of procurement specifications and policies.
7. The Environmental Protection Commission is to avoid the Imposition of a deposit rebate
or waste abatement fee on any element of the waste stream that is being properly
managed through a market driven or publicly supported recycling recovery or source
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separation program. This is somewhat confusing legislation in that I am not sure of the
actual intent and/or the Involvement of the state in determining market forces.
8. Yard Waste - Beginning January 1991, land disposal of yard waste, as to be defined
by the Department, Is prohibited. Yard waste which has been separated at its source
from other solid waste may be accepted at the land fill for the purposes of soil
conditioning or composting. We are actively involved in the development of our yard
waste collection and disposal policy. According to the DNR, the regulations, concerning
yard waste, are to be presented in late September.
9. The law indicates that the DNR shall assist us in the development of collection systems
for yard waste generated from residences and shall assist in the establishment of local
composting. By July o1 1990, the City must, by ordinance, require persons within the
City to separate yard waste from other solid waste generated. Accordingly, the law
also goes on to indicate that the County must also provide for a similar yard waste
separation policy. As indicated in earlier correspondence, other cities and the
unincorporated county, according to the law, must separate their yard waste, The law
goes on further to discuss the fact that the DNR will develop rules which define yard
waste and how they would consider the proper safe methods of composting and/or
related disposal.
10. Batter/es - Beginning July 1990, land disposal of lead acid batteries is prohibited.
11. Tires - The land disposal of waste tires is prohibited beginning July 1991, unless the
tire is processed in a manner established to the satisfaction of the Department of
Natural Resources. The DNR is to conduct the study to determine how to proceed with
waste the abatement. The study Is to be provided to the General Assembly by January
1991. As you know, we are already proceeding with our policies, and we appear to be
satisfying at least the general principles. DNR regulations have not been provided as
of this date.
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12. Waste Oil - Beginning July 1990, a sanitary landfill cannot accept waste oil for final
disposal. We currently have our own program in place. Others have yet to adopt
similar policies.
13. Chlorofluorocarbons - Beginning January 1990, plastic foam packaging will be
prohibited. The state is to provide a report which indicates that a recycling program
to increase the recycling of plastic and other package products for food service items
is to be in place by January 1992. We await the state's program and accordingly then
can communicate to our own local businesses.
14. Non -Degradable Grocery Bags - Effective July of 1992, a person cannot land dispose
non -degradable grocery or trash bags.
15. Waste Paper Recycling - The Department of Natural Resources is to make recommenda-
tions which will require all state agencies to establish a waste paper recycling program
by January 1990. As you know, we began our program Just recently.
The law goes on further to discuss a great deal of the regional planning and other
comprehensive planning activities concerning solid waste management. As you know, we are
participating with the East Central Iowa Council of Governments in this study material and
accordingly are awaiting their final report to determine the role of the City, particularly the
utilization of our landfill in satisfying this comprehensive plan.
cc: Chuck Schmadeke
Floyde Pelkey
Bud Stockman
Department Directors
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City of Iowa City
MEMORANDUM
Date:
August 4, 1989
To:
City Council
From:
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City of Iowa City
MEMORANDUM
Date:
August 4, 1989
To:
City Council
From:
City Manager
Re: Water Quality - Chlorine Dioxide
You may recall, in early May, we began a trial use of chlorine dioxide on our water supply.
It is our Judgment that we have seen positive and dramatic improvements in water quality,
particularly given the fact that we had experienced an extended period of very poor raw water
quality. We have been able to reduce the chlorine as well as other chemicals added to the
water supply. Additionally, we have seen some improvement in equipment operation at the
water plant.
We have performed extensive testing with the University Hygienic Lab as well as our own staff
and have seen Improvement in the reduction of levels of Iron, manganese and algae (color).
The Department of Public Works, Division of Water, has requested that we continue the
chloride dioxide process for a full year. I have agreed and authorized them to proceed with
the necessary contracts and other agreements to continue the utilization of chlorine dioxide.
As you will recall, it is an expensive process and we can expect a cost of $8s,000+ for an
entire year of operation. Given successful use of this chemical treatment, and in particular a
notable reduction in the number of complaints concerning water quality, it appears to be a
thoughtful solution to our raw water quality problems and I have encouraged the Division of
Water to proceed accordingly.
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cc: Chuck Schmadeke
City of Iowa City
MEMORANDUM
Date:
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To:
File
From:
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Re:
Burning of Shredded Tire Material - ADM
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City of Iowa City
MEMORANDUM
Date:
August 9, 1989
To:
File
From:
City Manager
Re:
Burning of Shredded Tire Material - ADM
On Thursday, August 3, 1 spoke with Greg Stager of the Unn County Health Department. Greg
Is in charge of air pollution control for the county. He was responding to my letter to Keith
Erickson, the Director of the Unn County Health Department. He advised me that ADM has
the appropriate technology in place to allow for the burning of the shredded tire material. He
did indicate that he understood the tire material would be a very small amount oftheir fuel
needs, something less than 3%; however, they are required to secure permission from the
state DNR and federal EPA before they could burn the shredded tire material. He indicated
that the process is somewhat lengthy but to the best of his knowledge, ADM was pursuing the
state and federal approvals.
He further indicated that they are now only permitted to burn Iowa coal. ADM has been
seeking permission to burn coal from other states due to the high sulfur content of Iowa coal
and thereby must have the more technically advanced emission control equipment.
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cc: vtilty Council
Chuck Schmadeke
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August 17, 1989
Ms. Mary Jo Small, Vice President
Finance and University Services
105 Jessup Hall
The University of Iowa
Iowa City, Iowa 52242
Dear Mary Jo:
CITY OF IOWA CITY
At their regular meeting of Tuesday, August 8, 1989, the City Council informally agreed to the
proposed utility rightof-way4oint planning policy as outlined in my February letter. Basically,
the City Council has agreed that the format for our joint planning and sharing of capital
Improvement information will be as indicated In the February letter. Additionally, they felt it
appropriate that a more formalized document be developed whereby both parties would serve
as signators on the document. The City Council then would approve the City's participation
by way of resolution accepting the agreement.
Please take an opportunity to review the February letter and I will also. it would be my intent
to draft the document, which I expect to be a memorandum of understanding, and incorporate
the points so outlined in the February letter. If you have any cause for concern and/or other
questions concerning the pursuit of this Issue In this matter, please let me know. Additionally,
it would appear to be appropriate to exercise further agreement by way of a 'rightof-way grant
of use' for the Madison Street electrical project. I understand the time is about to arrive when
You wish to energize the new electrical service.
Sincerely yours,
Atephens
City Manager
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cc: City Council
City Attorney
Chuck Schmadeke
410 EAST WASHINGTON STREET • IOWA CITY. IOWA 51240 • (III) 316.9000 • FAX (110) 152.f•0•
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)for, in A. 1'umennIz. Proidenl. Der IlotneF
Mmin S. Baemltin..9iuu.v Co,
bon.
John R. Gielg, &h ,.,IJ/ninrr
Bell) Jeln Furpenun, Il'mrr/o„
John M. C.reiE, flrlurrilfr
EIiFRbelh D. Ilarh, Ce,k, Rupi,A
James R. T) her, Allunur
Ylr1o11, A. Wnlenrield. fluAlrr
5hn L Willlemr. Durcnpun
State Board of Regents DES MOINES, IOWA 50319
LUCAS STATE OFFICE BUILDING Telephone (515) 281-3934 R. WAYNE RICHEY, Everulive Director
July 11, 1989 RECEIVED JUL 241989
Stephen Atkins
City Manager
City of Iowa City
410 East Washington Street 1
i, Iowa City, IA 52240
Dear Mr. Atkins:
Your recent correspondence relating to the dispute between the City of Iowa City
and the University of Iowa concerning the sewer rate structure implemented by
the City Council has been forwarded to me from the Governor's Office. I commend
both the City and the University for numerous attempts to resolve the differences
realizing that the issues are complex and a solution may be difficult to achieve.
In response to your concerns about representation of two state agencies by
representatives of the Attorney General's Office, let me say that I believe that
j they were simply fulfilling the normal function of the office as they first
j represented the Department of Natural Resources to determine the scope of the
project the City had to undertake to comply (lith water treatment standards and
now are representing the University in seeking to determine the share of the
project the state will pay.
I trust that the rate studies undertaken by the University and by the City will
provide a basis for an equitable settlement of your dispute.
Sincerely,
RiWicfe,
BFV3/rates
cc: The Honorable Terry Branstad
Hunter R. Rawlings, III
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• STaf ON]Vrks" OF IOWA. A. br IOWA PATE ONIVEELTT OF SCIENCE AND TLCHNDL T. ASN YNIVLELIn OF NORTHERN IOWA, MA A FAW
IOWA BRAILLE AND SION7.4AVINO WNWL L' w+ IOWA SCHOOL FOR THE DFAF• Crw Op,
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August 7, 1989
Mr. Wayne Richey CITY OF IOWA CITY
State Board of Regents
j Lucas State Office Building
Des Moines, Iowa 50319
Dear Mr. Richey:
Thank you for your recent letter where you respond to correspondence directed to Governor i
Branstad. While I appreciate you taking time to respond, the matter still remains that through
the use of state legal services, as a local government we find ourselves being required to fulfill I�
state mandates and then, through those same legal services, being sued by the state as we
have attempted to fulfill those, mandates. State Department of National Resources and
University officials have been involved in our project planning from the outset, so it is difficult
to understand how any party could have been surprised about costs. Regardless of the Issue
of rate studies and any other matters that might lead to "a basis for equitable settlement,"nt in athn
e
i matter remains that the state, through its legal counsel, has placed the city governmet
untenable position. Not only do we bear the expense' of sellsfying mandates from
Department of Natural Resources, but we also must the
bear the expense of meeting the legal
challenge by the University.
Again, thank you for taking the time to respond; however, the Issues and our concerns remain
as I have outlined them in our two letters to the governor.
Sincerely yours,
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City Manager
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cc: ✓City Council
Governor Branstad
Hunter Rawlings
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410 tAST WASHINGTON STAttT • IOWA CITY, IOWA [1140 0 (110) )f 1.[000 • /A% Ill[( l[4.1000
August 9, 1989
T&M Refrigeration
1805 Stevens Dr.
Iowa City, Iowa 52240
Dear Merchant:
CITY OF IOWA CITY
As an appliance/white goods dealer, distributor or repair business in theIowa City area, you
are now likely to be aware of changes required by state and federal regulations with respect
to the disposal of used white goods, such as refrigerators, washers, dryers, water heaters, etc.
The City Council, in compliance with new State and Federal regulations, has adopted
ordinances which will amend the operating policies at the Iowa City landfill with respect to how
the landfill will accept, dispose of, and charge those who wish to dispose of used white goods.
Additionally, the City refuse crews will also be changing operating procedures with respect to
the pickup of white goods from our residential customers. Attached to this letter is a copy of
the new policies and procedures with regard to white goods disposal.
If you should have any additional questions or concerns with respect to this matter, please feel
free to direct them to the attention of the Assistant Superintendent of Streets and Sanitation,
Floyde Pelkey at 356-5180. Mr. Pelkey is responsible for landfill operations and will do his best
to explain to you these changes. Please be mindful that these procedures may change again
In the future as new and often far more complex regulations are required of City landfill
operations. We are hopeful that such circumstances will not occur, however, we will do our
best to keep you informed.
Sincerely yours,
Stephen tkins
City Man er
Enc.
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cc: �ity Council
Chuck Schmadeke
Bud Stockman
Floyde Pelkey
410 [AST WASHINGTON STREET 0 IOWA CITY, IOWA 51110 0 IS 11) 11{,000 0 FAX )110) )31•f00,
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410 [AST WASHINGTON STREET 0 IOWA CITY, IOWA 51110 0 IS 11) 11{,000 0 FAX )110) )31•f00,
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WHITE GOODS DISPOSAL
1. White goods disposal fee of $3.00 per item delivered to
and disposed of at the landfill.
2. White goods disposal fee of $28.00 per item crushed or
significantly damaged, delivered to and disposed of at
the landfill.
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August 10, 1989
Gary Haymond CITY OF IOWA CITY
330 G Court Street
Iowa City, IA 57240
Dear Mr. Hay and/, Jn
As you will recall from earlier correspondence, we advised that there would be a number of
changes with respect to the operations of the Iowa City Landfill. Attached is a summary of the
major changes recently approved by the Iowa City City Council. Please advise your local
haulers and any other individuals utilizing the landfill of these changes. We have attempted
to secure as much local media coverage possible; however, many of the outlying jurisdictions
rely upon your own local media or other information sources to distribute information to your
citizenry.
Additionally, a critical planning issue is currently underway and will signir(cantly affeci landfill
operations, that being the disposal of yard/garden waste. In order to satisfy DNR regulations,
effective July 1990, yard/garden waste will no longer be able to be included with normal refuse
and must be picked up and disposed of separately. Yard/garden waste must be separately
disposed at the landfill in a location separate from the traditional disposal site and process.
The City of Iowa City will be developing its own municipal pick up program and therefore wish
to advise you that your local disposal policies, whether they be municipal or private, will require
the separate pick-up and disposal of yard waste. The DNR has not concluded all of Its
regulations with respect to this process and it is difficult for me to advise you further other than
the date certain of July 1990.
We will continue to advise you of other upcoming changes in our landfill policy. New fees are
effective September 1, 1989.
Sincerely,
Stephen tkins
City Ma ger6
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Attachment
cc: 4City Council
Chuck Schmadeke
Bud Stockman
Floyde Peikey
110 EAST WASHINGTON STREET 0 IOWA CITY, IOWA $1100 0 (111) )1'.1006 • 14R (110( 356.1000
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1. Waste oil will no longer be accepted at the landfill.
2. Used batteries will no longer be accepted at the landfill.
3. The landfill is now closed on Sundays.
4. Effective July 1, 1990, yard waste must be disposed of separately.
5. Separate changes for the disposal of white goods, and used tires.
Tire disposal fee of $.05 per pound subject to minimum fee of $2.00.
White good disposal fee of $3.00 per item delivered to and disposed of at
landfill
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August 7, 1989
Mr. Bob Burns, Chair
Johnson County Board of Supervisors
County Administration Bldg,
913 S. Dubuque St.
Iowa City, Iowa 52240
Dear Bob:
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CITY OF IOWA CITY
As I Indicated to you earlier, we would pursue the interior painting of the Senior Center kitchen.
We recently took bids for interior painting work at the Senior Center. Our division of
purchasing contacted several painting contractors and received indications from four
contractors that they would be Interested in the work; however, only one bid was received.
The bid was for $3,350.
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We believe this bid to be far too high and have rejected the bid. We intend to review the
painting work specifications and rebid the project in the fall. f.
am sorry we are not able to accommodate the painting with the immediacy I indicated earlier,
however, I cannot justify the significant cost at this time. We will keep you advised and
hopefully by early fall we will be able to rebid and have the painting work completed.
Sincerely yours,
/tie?phani J. Atkins
Manager
cc: -dty Council
Rosemary Vtosh
Bette Meisel
Cathy Eisenhofer
bj/pc2
410 [AST WASHINGTON STREET • IOWA CITT, IOWA 40040 • (414) ,,.loco • FAX (llf) IIA•{OOA
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August 7, 1989
Mr. Bob Burns, Chair
Johnson County Board of Supervisors
County Administration Bldg,
913 S. Dubuque St.
Iowa City, Iowa 52240
Dear Bob:
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CITY OF IOWA CITY
As I Indicated to you earlier, we would pursue the interior painting of the Senior Center kitchen.
We recently took bids for interior painting work at the Senior Center. Our division of
purchasing contacted several painting contractors and received indications from four
contractors that they would be Interested in the work; however, only one bid was received.
The bid was for $3,350.
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We believe this bid to be far too high and have rejected the bid. We intend to review the
painting work specifications and rebid the project in the fall. f.
am sorry we are not able to accommodate the painting with the immediacy I indicated earlier,
however, I cannot justify the significant cost at this time. We will keep you advised and
hopefully by early fall we will be able to rebid and have the painting work completed.
Sincerely yours,
/tie?phani J. Atkins
Manager
cc: -dty Council
Rosemary Vtosh
Bette Meisel
Cathy Eisenhofer
bj/pc2
410 [AST WASHINGTON STREET • IOWA CITT, IOWA 40040 • (414) ,,.loco • FAX (llf) IIA•{OOA
City of Iowa City
MEMORANDUM
Date: August 14, 1989
To: City Council and City Manager QQ
From: Rosemary Vitosh, Director of Finance i
Re: Year -End Financial Status
Fiscal Year 1989 proved to be a very positive year from a financial standpoint for
the City. Revenues exceeded projections due to, in a few cases, one-time
infusions of unanticipated revenues. Expenditures were in most cases slightly
below projections. The pure fund balances in most funds showed increases by the
end of the fiscal year.
GENERAL FUND:
The following shows the major categories of receipts for the General Fund.
Property taxes exceeded budget by $361,000. In most years, current taxes plus
delinquent taxes received amount very closely to the total taxes which have been
levied for that year. In FY89, delinquent taxes were larger than usual and this
resulted in total taxes coming in over our projections. In addition, revenues from
the personal property tax replacement exceeded our projections by $194,000. This
is due to the fact that the State revised Its timing of payments to municipalities
and the City, In effect, received three payments instead of the normal two
payments during the year. This, of course, is a one-time occurrence and does not
Indicate that these revenues will continue at this level In future years.
Licenses and permits revenues were higher than budget primarily because of
increased construction activity in the community. Charges for services exceeded
projections with a majority of the additional revenues being generated by the
Recreation Division from recreation fees. State Revenues came in over budget due
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12 Months
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Ending
% of
Budget
6-30-89
Budget
Property Tax
$10,109,752
$10,470,699
103.6
Licenses E Permits
377,723
404,483
107.1
Fines E Forfeitures
382,635
381,203
99.6
Charges for Services
1,898,052
1,951,907
102.8
State Revenues
977,230
1,034,528
105.9
Use of Money and Property
226,419
325,919
143.9
Miscellaneous Revenue
416,343
425,079
102.1
Transfers -In
2,972,990
2,808,472
94.5
TOTAL
$17,361,144
$17,802,290
102.5
Property taxes exceeded budget by $361,000. In most years, current taxes plus
delinquent taxes received amount very closely to the total taxes which have been
levied for that year. In FY89, delinquent taxes were larger than usual and this
resulted in total taxes coming in over our projections. In addition, revenues from
the personal property tax replacement exceeded our projections by $194,000. This
is due to the fact that the State revised Its timing of payments to municipalities
and the City, In effect, received three payments instead of the normal two
payments during the year. This, of course, is a one-time occurrence and does not
Indicate that these revenues will continue at this level In future years.
Licenses and permits revenues were higher than budget primarily because of
increased construction activity in the community. Charges for services exceeded
projections with a majority of the additional revenues being generated by the
Recreation Division from recreation fees. State Revenues came in over budget due
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to the State's timing of liquor profit payments. This again resulted in a one time
windfall to the City of approximately $85,000. Included in state revenues are the
hotel -motel tax receipts. Those revenues were $22,000 below our projections.
Use of Money and Property exceeded projections due to the fact that interest
income was higher than originally anticipated. This is due to a higher rate of
return than expected in addition to a larger fund balance. Transfers -In were
below projections primarily due to lower than projected road use tax transfers to
the Streets Division.
The following chart details expenditures by major functional area in the General
Fund:
Broadband Telecommunications, included in Administration, ended the year
approximately $100,000 below their amended budget. This happened because many
of the NPO start-up costs and capital expenses scheduled to be paid from the
additional franchise revenues were not expended during the fiscal year. In the
Finance Department, not all computer upgrade costs were paid out by the end of
the fiscal year; these are Included In the budget carryover amount. Public Works
came in below budget projections primarily due to the fact that the Streets Division
ended the year with actual expenditures below budget. The mild winter reduced
the need for snow removal and street maintenance costs.
The Fire Department slightly exceeded budget due to large end -of -the -year
expenditures for vehicle maintenance, health care costs due to disabilities in the
department and overtime costs Including overtime payments required by the Fair
Labor Standards Act. Risk Management exceeded the budget because we decided
to transfer out all remaining risk management funds at year end and deposit those
in our loss reserve fund. Non -Operational Administration was below budget
because only minimal transfers had been made on the budgeted $600,000 amount for
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Ending
% of
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Budget
6-30-89
Budget
Administration
$ 1,280,100
$ 1,115,366
87.1
Finance
1,343,832
1,213,178
90.3
Planning & Program Development
261,650
252,231
96.4
Public Works
2,227,665
2,035,127
91.4
Police
3,140,180
3,003,027
95.6
Fire
2,360,922
2,404,796
101.9
Parks & Recreation
2,436,840
2,336,643
95.9
Library
1,474,524
1,455,999
98.7
Senior Center
304,541
296,499
97.4
Housing & Inspection Services
425,203
400,820
94.3
Risk Management
800,258
818,978
102.3
Non -Operational Administration
TOTAL
2 096 449
18,152,164
1 526 410
16,859,074
72.8
Budget Carryovers
$ - -
$ 846,966
92.9
Year -End Encumbrances
- -
28,104
TOTAL
18 152 164
17 734 144
97.7
Broadband Telecommunications, included in Administration, ended the year
approximately $100,000 below their amended budget. This happened because many
of the NPO start-up costs and capital expenses scheduled to be paid from the
additional franchise revenues were not expended during the fiscal year. In the
Finance Department, not all computer upgrade costs were paid out by the end of
the fiscal year; these are Included In the budget carryover amount. Public Works
came in below budget projections primarily due to the fact that the Streets Division
ended the year with actual expenditures below budget. The mild winter reduced
the need for snow removal and street maintenance costs.
The Fire Department slightly exceeded budget due to large end -of -the -year
expenditures for vehicle maintenance, health care costs due to disabilities in the
department and overtime costs Including overtime payments required by the Fair
Labor Standards Act. Risk Management exceeded the budget because we decided
to transfer out all remaining risk management funds at year end and deposit those
in our loss reserve fund. Non -Operational Administration was below budget
because only minimal transfers had been made on the budgeted $600,000 amount for
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the capital project for the Police and Fire building expansion project; this
transfer will be made in FY90.
Actual expenditures paid out through the end of the fiscal year amounted to 92.9$
of budgeted expenditures. Adding to that budget carryovers and year end
encumbrances brings total expenditures for the year to approximately 98% of
budget. The budget carryover amount is very high this year but it does include
approximately $600,000 for the transfer to the Civic Center expansion capital
project and $144,000 for computer upgrade costs for the City's main computer and
the Police Department.
The following summarizes transactions in the General Fund for the fiscal year
Beginning Balance
$ 3,201,590
Receipts
17,802,472
Expenditures
(17,734,144)
Ending Balance
$ 3,269,918
Less Reserve Balances
(657,860)
Pure Fund Balance
$ 2,612,058
We had projected ending the fiscal year with a pure fund balance of $2,269,513.
The $340,000 increase in that pure fund balance is due primarily to the unanti-
cipated higher revenues for property taxes.
ENTERPRISE FUNDS:
On the last page of the memo is a chart which shows budget and actual
comparisons for the operating funds for each enterprise. In addition, it shows a
comparison of projected year end balance with actual.
Parking: Hours of parking increased by 4.5$ over FY88 and this resulted in
parking revenue exceeding our original projections. The area of greatest increase
Is the Capitol Street Parking Ramp. In addition, Interest income exceeded budget
projections by approximately $35,000. Expenditures for the Parking Systems came
in very close to budget. It should be noted that an additional transfer of $250,000
was made this fiscal year to the Renewal and Improvement Reserve. This money
Is being set aside for the future financing of additional parking facilities,
Pollution Control: Revenues from sewer fees came in under budget by approxi-
mately $120,000. This Is due In part to a lower level of leachate treatment for the
landfill ($60,000 of revenues were expected to be generated while actual revenues
amounted to $11,000). ,Interest income did exceed budget by $75,000. Therefore,
total revenues for Pollution Control were under budget by approximately $72,000.
Expenditures were well below budget for two reasons. First the original budget
had included additional costs for operating the renovated north plant. Since this
budget was prepared in the fall of 1987, it was anticipated that the north plant
would be completed by FY89. Second, the budget anticipated a transfer out to the
capital project for the wastewater treatment facility in the amount of $1,000,000.
Again, due to the delay of the project, that transfer was not required to be made
In FY89. It is anticipated that the transfer will be made during FY90.
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Water: Water sales, similar to sewer revenues, did come in below our budget
projections this year. It appears that the increased rates have resulted in
conservation of water. However, Water did see contributions for main extensions,
connections fees, and miscellaneous part sales come in over budget by approxi-
mately $66,000. This, In addition to interest income being over budget by
$56,000, resulted in total revenues at year end being over budget by approxi-
mately $25,000. Expenditures were under budget primarily due to capital costs.
$215,000 had been budgeted for the water main and storm sewer work to be done
in Madison Street. That project was in progress at the end of the fiscal year with
only $45,000 being spent by the end of June.
Refuse Collection: Both revenues and expenditures came in very close to budget
for this enterprise fund.
Landfill: Landfill fees came in slightly over budget, whereas interest income came
In approximately $30,000 over budget. Landfill expenditures were below budget
as a result of the low bids received on the excavation project ($100,000 under
budget) and the delay in the leachate control project.
Airport: Total revenues for the Airport exceeded budget due primarily to interest
income coming in at $5,600 over our projections. Expenditures ran below budget
throughout most expenditure categories.
Transit: Revenues exceeded budget projections in two major areas. First, fare
revenues exceeded projections by $15,000. However, it should be noted that
ridership did show a decrease of 5% as compared to FY88 ridership.' State and
federal grants came in $120,000 over our original projections. Expenditures ended
the year $130,000 below budget. This Is due primarily to bus maintenance costs
running $50,000 less than anticipated and salary and benefit costs coming in at
approximately $50,000 less than budget.
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Water: Water sales, similar to sewer revenues, did come in below our budget
projections this year. It appears that the increased rates have resulted in
conservation of water. However, Water did see contributions for main extensions,
connections fees, and miscellaneous part sales come in over budget by approxi-
mately $66,000. This, In addition to interest income being over budget by
$56,000, resulted in total revenues at year end being over budget by approxi-
mately $25,000. Expenditures were under budget primarily due to capital costs.
$215,000 had been budgeted for the water main and storm sewer work to be done
in Madison Street. That project was in progress at the end of the fiscal year with
only $45,000 being spent by the end of June.
Refuse Collection: Both revenues and expenditures came in very close to budget
for this enterprise fund.
Landfill: Landfill fees came in slightly over budget, whereas interest income came
In approximately $30,000 over budget. Landfill expenditures were below budget
as a result of the low bids received on the excavation project ($100,000 under
budget) and the delay in the leachate control project.
Airport: Total revenues for the Airport exceeded budget due primarily to interest
income coming in at $5,600 over our projections. Expenditures ran below budget
throughout most expenditure categories.
Transit: Revenues exceeded budget projections in two major areas. First, fare
revenues exceeded projections by $15,000. However, it should be noted that
ridership did show a decrease of 5% as compared to FY88 ridership.' State and
federal grants came in $120,000 over our original projections. Expenditures ended
the year $130,000 below budget. This Is due primarily to bus maintenance costs
running $50,000 less than anticipated and salary and benefit costs coming in at
approximately $50,000 less than budget.
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CITY OF IOWA CITY
ENTERPRISE OPERATING FUNDS
12 MONTHS
ENDING % OF
BUDGET 06/30/89 BUDGET
321,968
2,053,561
(2,340,829)
34,700
905,550
5,668,461
(6,103,905)
470,106
321,969
2,169,678 105.7
(2,335,146) 99,8
156,501
905,550
5,596,356
(4,784,181)
1,717,725-
608,001 608,001
2,813,404 2,838,530
(2,907,772) (2,589,071)
513,633 857,460
69,941
714,695
(714,034)
70,602
98.7
78.4
100.9
89.0
69,941
708,605 99.1 -
(701,103) 98,2
- 77,443
500,978
Parking:
960,582
Beginning Balance
(1,190,803)
Revenues
270,757621,867
Expenditures
Ending Balance
Pollution Control:
;
Beginning Balance
Revenues
Expenditures
Ending Balance
JWater:
Beginning Balance
Revenues
Expenditures
Ending Balance
Refuse Collection:
Beginning Balance
Revenues
Expenditures
Ending Balance
i
Landfill:
Beginning Balance
Revenues
Expenditures
Ending Balance
Airport,
Beginning Balance
Revenues
Expenditures
Ending Balance
Transit:
Beginning Balance
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Revenues
Expenditures
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Ending Balance
CITY OF IOWA CITY
ENTERPRISE OPERATING FUNDS
12 MONTHS
ENDING % OF
BUDGET 06/30/89 BUDGET
321,968
2,053,561
(2,340,829)
34,700
905,550
5,668,461
(6,103,905)
470,106
321,969
2,169,678 105.7
(2,335,146) 99,8
156,501
905,550
5,596,356
(4,784,181)
1,717,725-
608,001 608,001
2,813,404 2,838,530
(2,907,772) (2,589,071)
513,633 857,460
69,941
714,695
(714,034)
70,602
98.7
78.4
100.9
89.0
69,941
708,605 99.1 -
(701,103) 98,2
- 77,443
500,978
500,978
960,582
1,003,282 104.4
(1,190,803)
(882,393) 74.1
270,757621,867
51,745
175,112
(202,010)
24,841
51,746
182,598
(150,707)
83,631
104.3
74.6
178,488 178,488
1,943,464 2,091,069 107.6
(2,040,987) (1,917,875) 93.6
72,965 351,682
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City of Iowa City i
MEMORANDUM -�
Date: August 17, 1989
To: Mayor and City Council
From: Marian K Karr, City Clerk
Re: League of Iowa Municipalities Meeting
The last three Issues of the IOWA MUNICIPALITIES magazine contained information and
registration material for the 91st annual League meeting in Ames. The conference dates are
September 13-15. To date Mayor McDonald and Councilmember Horowitz have expressed
interest in attending.
A reduced registration fee is available prior to September 1st. If you plan on attending, I must
mall the registration by August 28th.
Please call me no later than Monday, August 28, if you want to go to Ames. The registration
forms should go out in Monday's mail
bdw4-1
Attachment: Registrat(on form
REGISTRATION
-------------------------
1990s: The Decade to Come
League of Iowa Municipalities
91st Annual Convention
September 13-15, 1989—Ames, Iowa
Please print or type
Name:
e7
CRY/Firm:
Address: -
Phone: = —" "e
spouse's name:
Advanced Registration Fre (before, Sirekmber 1, 1989)
Member—tloo'
Nonmember -1140
Registration Far (ajkr Sepremdcr 1, 1989)
Member -1135-
11011 -Member -1175
'Remben Include elected wW "nWd ors oh fmm At It". member Nin and the
A(teaw'e�� and pdnu asmdase members. An When art mnddnrd non•men
emb
Regfantion Ace Includes admission to all general convention sessions,
seminars and workshops, and all convention -related mea! functions an
The general program (te, the Predident'i wklcoming Reception, Thurs•
dry mndnenW breakfast, coffee breaks, the Roundtable luncheon,
Convention Banquet and the candidate's Breakfas).
While the convention registration dee for your spouse Is complimentary,
meg tickets must be purchased for your spouse
Additional Meal Tickets (requindior spourn and erhibirnr)
President's wklcoming Reception (romplimrnfary) nk
Thursday Continental Breakfast (romplimmsary) nk
Thursday Coffee Breaks (complimentary) nk
Thursday Roundtable Luncheon—alt
Thursday Convention B2nquet-120
Candidates' Breakfast -16
Special Event Tickets
Convention Golf Tournamem-135
Spouses' Tour -125
Tours Ames Resource Recovery Facility „
I would like to attend the:
Wednesday, Sept. 13 tour at 2 p.m. nk
Thursday, Sept. 14 lour At 2 p.m. nk
Thursday, Sept, 14 aur at 3:45 p.m. nk
Tool Amount Enclosed
(Plesse make checks payable to league of Iowa Municipalities.)
Return your registration fa and completed form to:
Ieague of IOw'a MuniClpaiities
Convention Registntlon
100 Court Avenue, Suite 209
Des Moines, IA 50309
AMES
i
"Tbe Center of It All"
Housing and Regktratiom
This year Ames is "the center of It all,, for the league of Iowa
Municipalities' 91st Annual Convention. Known for providing
hospitality with a touch of class, this town of 45,775 is home
to both Iowa State University and the Scheman Building—one of
the state's most notable convention faslUtles.
As the convention's headquarters hotel, the Holiday InnlGiteway
Center is unsurpassed In terns of efOcienry, convenience and
attention to detail. Elegant banquet rooms and comfortable sleeping
accommodations make this a prime convention homebase
Delegates to the IzIgue's 91st Convention may register for
housing at the Gateway Inn, University Inn or Heartland Rotel
In Ames by malting a housing request form to the Ames Conven•
tion and Visitor's Bureau, 125 South Third, Ames, IA 50010. The
most recent copy of this form was printed In this issue of low
Municipalities magadne
In order to register for any or all of the actual convention
activities, please complete the Information listed on the registra•
I
ion form and mail It with the appropriate registration fees to
the league of Iowa Municipalities Convention Registration, loo
Court Avenue, Suite 209, Des Moines, IA 50309. This registn•
tion form Is Identical to the one printed In the convention
registration brochure which was mailed In early July.
cost arer
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City of Iowa City
MEMORANDUM
Date: August 17, 1989
To: Mayor and City Council ,J
From: Marian K. Karr, City Clerk J
Re: Special Election Dates
At its regular meeting on August 8, 1989, Council accepted a Certificate of Sufficiency relative
to the referendum proposition to reconsider Council action changing the Comprehensive Plan
land use classification for a 28 acre tract of land along Highway 1 West. In the absence of
Council reconsideration, the City Charter requires the referendum petition be submitted to the
voters at the next regular City election or at a special referendum election, Council must
decide on an election date no later than September 7, 1989.
Possible election dates and deadlines are:
Election Date Council Action*
Received by
Election Office
September 26 August 22
August 25
October 3 August 22
September 1
October 10+ September 5++
September 8
October 17 September 5
September 15
October 24 September 5
September 22
October 31 September 5
September 29
November 7 September 5
September 21
*Regular meeting dates; special meeting dates may be set.
+Primary election, if applicable.
++Per City Charter; 30 -day expiration provision.
The Mayor has requested that Council act upon a resolution at their September 5 meeting.
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City of Iowa City
MEMORANDUM
Dale: August 17, 1989
To: Department Heads and Staff Dealing with Minutes
From: Marian K Karr, City Clerk 4
Re: Board and Commission Minutes
Late last summer I contacted you about a Council concern regarding receiving timely minutes.
On October 17, 1988, Council discussed the policy for board and commission minutes (copy
attached).
r Council requested that minutes be to them prior to any Council action or discussion of items
included in the minutes. Recently they stressed the additional importance of obtaining the
minutes prior to the holding of public hearings by the board or commission to enable them the
opportunity to attend.
Please follow-up with your board and commission members at their next meeting, and let me
know if circumstances exist that do not enable you to furnish minutes in the required time.
cc: City Manager
City Council
Attachments
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cc: City Manager
City Council
Attachments
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MINUTES
INFORMAL COUNCIL SESSION
OCTOBER 17, 1988
PAGE 4
Washington Street will be serviced with the new transformer. Hoogerwerf
said as buildings are rewired, they will be serviced by the new
transformer. Hoogerwerf explained two transformers on Iowa Avenue serve
part of Clinton Street and Iowa Avenue, one transformer located on Iowa
Avenue services part of Iowa Avenue and Dubuque Street, and one
transformer on Dubuque Street can serve Dubuque Street and Washington
Street. Hoogerwerf said the proposed transformer would serve everything
in the area. In response to Larson, Hoogerwerf said Iowa -Illinois Gas &
Electric would pay for landscaping the berm at the proposed location.
Council referred the Iowa -Illinois Gas & Electric Company proposal to the
Design Review Committee.
KEGGER ORDINANCE: Reel 88-58, Side I
McDonald stated discussions of the Kegger Ordinance will be deferred for
two weeks to allow City Manager Atkins to present Council with additional
information.
RECRUITMENT OF ASSISTANT CITY ATTORNEY: Reel 88-58, Side 1
Timmins outlined recruitment of the Assistant City Attorney. Timmins
stated he wants to recruit an attorney with prior municipal experience and
experience in the area of planning and zoning, development control and
economic development. Timmins explained he would utilize both general
recruitment and direct recruitment of other municipal attorneys. Timmins
asked that the Council agree to a salary in the range of $35-$43,000 for
someone with at least five years of legal experience and two years of
municipal experience in planning and zoning. In response to McDonald,
Timmins said the salary range should be comparable with other cities. In
response to Horowitz, Timmins said he may try to contact former Iowa
attorneys who have left the State. In response to Larson, Timmins said
although there is a national flavor to municipal attorney duties and
planning and zoning, the position probably does not warrant a national
search. Larson suggested notification of the open position to select
Midwest cities. In response to Larson, Timmins said that if a suitable
applicant applies from a direct recruitment process, he might not
interview other applicants. Larson suggested spending enough time to
thoroughly consider all qualified applicants. In response to McDonald,
Timmins stated that he uses the City Personnel Department for publication,
application and affirmative action. Melling noted that screening is up to
Timmins. In response to Courtney, Timmins said that time probably does
not allow use of a. professional search firm. In response to McDonald,
Timmins said that he should know within two to three weeks whether there
was interest from a direct recruitment effort. Timmins noted he will
advertise for someone who was admitted to the Iowa Bar. Ambrisco
suggested contacting the University of Iowa Law School Placement Office.
McDonald asked Timmins to keep Council apprised of the recruiting
activities.
BSD AND COMMISSION MINUTES POLICY:
Reel 88-52, Side 2
Regarding earlier concerns on the length of the 8/10/88 Board of
Adjustment minutes, Karr explained that they were done by an intern
trained to do them in that fashion and a shorter version will be prepared
in the future. Karr referred Councilmembers to her September 30th memo
1,57
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MINUTES
INFORMAL COUNCIL SESSION
OCTOBER 17, 1988
PAGE 5
regarding minutes of meeting. Balmer noted that there were problems in
the past. Karr said memos from previous mayors outline problems regarding
delay in receiving minutes. Councilmembers discussed minute problems.
Larson said Council could give direction regarding when minutes should be
done. Karr said problems involve staffing, length of minutes, and
turnaround time. Schmeiser explained minutes are handled a number of
different ways. Schmeiser recommended that Council require that Board and
Commission minutes be presented to Council prior to Council's discussion
of any items contained in those minutes. Schmeiser noted that it does
take several hours for minutes to be prepared in draft form. Schmeiser
offered that minutes done by the Planning Department could be included in
Council's agenda packet the second week after the meeting. Karr referred
to her September 30th memo regarding minutes of meetings, item C.1. states
that no action be requested of Council until receipt of appropriate Board
and Commission minutes by Council, and item 4.e. recommendations to City
Council 1) items should be listed as separate agenda items to distinguish
them from formal receipt and filing of minutes. Council discussed the
importance of receiving minutes in a timely manner. Karr said the 1
importance of draft minutes are that they are presented to Council to give
Council an idea of what was discussed. Karr said draft minutes are also
presented to Board and Commission members at their next meeting .and if
there are changes, they should be put into the text of the next minutes in
detail to reflect those changes. Courtney said Council should receive
minutes before an item is discussed by Council. Ambrisco stated the City
Manager sends Councilmembers background information. Horowitz stated that
if there is a split vote, the reason for the split vote should be in the
minutes. Helling said that there should be a City-wide policy that if
Boards and Commissions have recommendations, Council should receive those j
minutes as soon as possible. Horowitz suggested that important discussion
by Boards and Commissions can be put into form of resolution. {�
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COUNCIL TIME/AGENDA TIME: Reel 88-58, Side 1
ii
1. (Agenda Item No. 3.d.1. - Notice regarding equipment purchase)
Balmer stated he disagrees with the requirement that the City must
give notification. Larson stated the requirement encouraged
cooperation of regional planning. Helling stated the City develops
specifications before equipment is purchased, when items are
purchased that cost greater than $50,000, the difference between one
or two is minimal. Melling said the City sometimes utilizes State
contract for equipment purchases.
2. Ambrisco asked Council to schedule a discussion regarding the City's
open burning policy. Council agreed to schedule such a discussion.
Horowitz said the issue of yard refuse should also be addressed.
3. McDonald reminded Councilmembers that the Human Rights Committee
Award Breakfast is scheduled Thursday, October 20, at 7:30 a.m. at
the Holiday Inn.
4. Horowitz reminded Council of the upcoming Southeast League of
Municipalities meeting scheduled next week.
City of Iowa City
MEMORANDUM
Date: September 30, 1988
To: Mayor and City Council
From: Marian Karr, City Clerk
Re: Minutes of Meetings
At your request procedures are being developed for the more uniform
presentation of Board and Commission minutes. I did discuss this matter
with staff who work directly with Boards and Commissions. Several options
are available and I am asking further direction from you at this time.
A. If Council wishes to review final approved minutes only:
1. Instruct that minutes be submitted to the City Clerk and Council
within 45 days from the meeting date.
2. If the Board or Commission does not have a scheduled meeting
prior to the 45 day deadline, each Board or Commission could
adopt some mechanism to have minutes approved, i.e. minutes
mailed; executive committee (chair and secretary) be appointed
to give approval prior to next Board or Commission meeting.
B. If Council wishes to review draft minutes:
1. Request a draft be sent to Council within 14 days. This would
alleviate the need for N2. Any changes in the draft and final
could be singled out (up front) in the next meeting minutes. It
should be noted that a number of Boards and Commissions are
reluctant to have draft minutes go to Council and want only
final versions accepted. However, I am familiar with one City
Council in the State that, in the interest of time, accepts only
a draft and final copy would be filed with the City Clerk within
'x' number of days but not resubmitted to Council. Also in
January 1976 then Mayor Neuhauser issued a memo re minutes of
meetings stating '...lapse is too great. In order to eliminate
the delay, the Council would appreciate receiving a draft copy
of the minutes within two weeks after each meeting.'
2. If there is no meeting scheduled within the time period, have
minutes mailed out and members would initial and return to
staff, or the chairperson should approve the draft.
C. Format and content concerns
1. State that no action be requested of Council until receipt of
appropriate Board or Commission minutes by Council.
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2. Minutes are not verbatim. They areinstead, action minutes,
recording the essence of the decisions made and significant
action taken.
3. A summary of minority viewpoints should be included.
4. Boards and Commissions should use an identical format for
minutes. The following is recommended.
a. Members present
b. Members absent
C. Staff present
d. Changes to minutes of previous meeting
e. Recommendations to.the City Council
1) Items should be listed as separate agenda items to
distinguish them from formal receipt and filing of
minutes.
2) All recommendations should be accompanied by the
toPranyiate staff alternatives pothatwere
) Information
con considered eandinthe
rationale for the recommendation should be included
when appropriate.
3) When items come to the City Council for which there is
a designated Board or Commission those items should be
referred to, that Board or Commission should consider
them and report or comment back to the City Council.
f. Requests to the City Manager for information or staff
assistance.
g. List of matters pending Commission - Council disposition.
h. Summary of discussion and formal action(s) taken.
I would appreciate Council's picking and choosing from these suggestions
or furnishing additional possibilities. Also, if you would like to have
any other items included, please let me know. I would like to have this
policy included in a handbook to new Board and Commission members this
fall.
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2. Minutes are not verbatim. They areinstead, action minutes,
recording the essence of the decisions made and significant
action taken.
3. A summary of minority viewpoints should be included.
4. Boards and Commissions should use an identical format for
minutes. The following is recommended.
a. Members present
b. Members absent
C. Staff present
d. Changes to minutes of previous meeting
e. Recommendations to.the City Council
1) Items should be listed as separate agenda items to
distinguish them from formal receipt and filing of
minutes.
2) All recommendations should be accompanied by the
toPranyiate staff alternatives pothatwere
) Information
con considered eandinthe
rationale for the recommendation should be included
when appropriate.
3) When items come to the City Council for which there is
a designated Board or Commission those items should be
referred to, that Board or Commission should consider
them and report or comment back to the City Council.
f. Requests to the City Manager for information or staff
assistance.
g. List of matters pending Commission - Council disposition.
h. Summary of discussion and formal action(s) taken.
I would appreciate Council's picking and choosing from these suggestions
or furnishing additional possibilities. Also, if you would like to have
any other items included, please let me know. I would like to have this
policy included in a handbook to new Board and Commission members this
fall.
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City of Iowa City
MEMORANDUM
Date: August 17, 1989
To: Steve Atkins, City Manager
From: Doug Boothroy, Director, Department of Housing E Inspection Services
Re: Status of 713 East Jefferson Street and 420-422 Church Street
This is to update you on the progress being made by the Youngs to comply with
the court order concerning these two properties.
Dick Frantz and inspected 420-422 Church Street on August 16, 1989, and found
the building's exterior was essentially done; however, the interior was far from
being completed. The Youngs have not met the requirement of the court order
which stipulated that the dwelling be habitable by August 15, 1989.
In accord with the aforementioned court order, the Youngs have filed a request
for a variance with the Board of Adjustment for 713 East Jefferson Street seeking
to complete that dwelling as four dwelling units. The Board of Adjustment is
scheduled to hear this appeal on September 13, 1989. The court ordered this
structure to be habitable by November 1, 1989.
1 have discussed the status of both properties with Assistant City Attorney Bill
Sueppel and we have agreed to wait until after the Board of Adjustment decision
before deciding what further action may be taken by the City.
If you have any questions about this matter, please do not hes'tate to contact me.
bj/pct I "� 4
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parks & recreation
department
to: Steve Atkins
re: Parkland Acquisition
MEMO
from. Terry Trueblood
date: July 13, 1989
i
At its meeting of July 12, 1989, the Parks and Recreation
Commission voted to recommend to the city council that we
purchase one-half of the property located at 510 Reno Street (lot
size is approximately 50 x 300 feet). The property is bounded on
the north by Reno Street Park, and on the south by Montessori
school, which is interested in purchasing the other half of the
lot.
A vacant house and two small buildings are located on the lot.
They are in very poor condition, and are slated for demolition,
once the property is purchased.
The agreed upon purchase price for the entire lot is $35,000,
making the city's share $17,500. The commission also voted to
assist with the cost of demolition, not to exceed $2,500. It is
the recommendation that funding be derived from the Parkland
Acquisition Fund.
The purchase of this property would not only expand the
park/green space area, but would also eliminate an eyesore, thus
enhancing the appearance of the neighborhood.
I have discussed this situation with a couple who live in the
neighborhood,,and they indicated they would discuss it with other,
neighborhood residents to see how they feel about it. They will
be informed of the commission's action, and asked for input.
we would like to -have this item placed on the Council agenda on
either July 25th or August 8th.
cc: Terry Timmons
city of iowa city
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MEMO
from. Terry Trueblood
date: July 13, 1989
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At its meeting of July 12, 1989, the Parks and Recreation
Commission voted to recommend to the city council that we
purchase one-half of the property located at 510 Reno Street (lot
size is approximately 50 x 300 feet). The property is bounded on
the north by Reno Street Park, and on the south by Montessori
school, which is interested in purchasing the other half of the
lot.
A vacant house and two small buildings are located on the lot.
They are in very poor condition, and are slated for demolition,
once the property is purchased.
The agreed upon purchase price for the entire lot is $35,000,
making the city's share $17,500. The commission also voted to
assist with the cost of demolition, not to exceed $2,500. It is
the recommendation that funding be derived from the Parkland
Acquisition Fund.
The purchase of this property would not only expand the
park/green space area, but would also eliminate an eyesore, thus
enhancing the appearance of the neighborhood.
I have discussed this situation with a couple who live in the
neighborhood,,and they indicated they would discuss it with other,
neighborhood residents to see how they feel about it. They will
be informed of the commission's action, and asked for input.
we would like to -have this item placed on the Council agenda on
either July 25th or August 8th.
cc: Terry Timmons
city of iowa city
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The MONTESSORI SCHOOL of Iowa City
502 RENO IOWA CITY, IOWA 52240 319338.9650
June 6, 1989
Stephen Atkins
410 E. Washington
Iowa City, Iowa 52240
Dear Mr. Atkins:
As you know, Montessori School of Iowa City has been negotiating
for the purchase of 510 Reno Street. It is our goal to expand our playground
area for the school.
The owners of the property have agreed to sell the property to
Montessori School for $35,000. Because the property borders both the
school and Reno Street Park, turning the property into a joint park -
playground would benefit both the city and the school.
Would the city consider a joint effort with Montessori School to
purchase the property at 510 Reno Street?
Feel free to contact me at my home phone, 337-3480. Thank you for
any help you can give us.
incere y,
ill Smith
RECEIVED AUP, 7 1989
ICIWA CITY OFFICE: PlEn 331-8100
KALCI" CFWICff. MEn G55-2WS
LCY'JE TREE OFFICE; M91829 -5q
1a.LS CIFFICE: M131879-2287
HONOHAN, EPLEY, HAYMONO S, E3MAOOOCK
ATTORNEYS AT "W
.iAy K HcrqIoAN
LLOYD A. EPLEY
2CI0 EAST CCXF EITF,,,T
UAFIY L N YPAOf
P.O.BOX 3010
KAUF/VE A. BRAZXX
OWA CITV, IOWA
FATFN:X C. PETE,I,
MK'J1AEL J. ElFtEN.ET.1pry
August 3, 1989
The Honorable Mayor and City Council
City of Iowa City
Civic Center
410 E. Washington
Iowa City, Iowa 52240
Re: Russell - Knabe - Weeber Street
Dear Mayor and Council:
The agreement drafted by Linda Gentry regarding the Weeber
Street extension is not satisfactory. William Meardon and
believe it is contrary to the platting documents approved by the
Planning and Zoning Commission and the City council and is
contrary to the ordinances of the City.
For those reasons Gordon
Russell will not sign the agreement. We believe
it is against
his interest and the interest of Knabe and the City i to sign it
and record it.
Gordon Russell will install the street in the location
approved by the city.
Metro Pavers has agreed to do the
construction of the street according to the plans and
specifications of the City this fall and will obtain any
necessary construction permits at that time.
Very Truly Yours,
HonAan, Epley, Haymond & Braddock
�HH o n o �ha n
August 22, 1989
Mayor John McDonald
City of Iowa City
Civic Center
410 E. Washington
Iowa City, Iowa 52240
Dear Mayor McDonald:
op IOWA CITY
AREA
/ CHAMBER OF
COMMERCE
325 E. Washington
P.O. Box 2358
Iowa City, Iowa 52244
319.337.9637
These thoughts are in regard to a memo to the City Council from
Rosemary Vitosh and Joe Fowler dated August 2, 1989, concerning
long term parking in the Central Business District (CBD).
It is very positive that City Staff recognizes the need for
- additional long term parking in the CBD. The creation of
additional long term parking has the possibility to do several
things:
1. Fill a definite need.
2. Free up some consumer desirable spots currently being
used by the pent up demand long term parkers.
3. Generate additional parking revenue.
However, the placement of these additional long term parking
spots and the placement of the current spots is very critical for
the downtown short term shopper. I would like to emphasize that
the Downtown Expansion Task Force feels it is imperative that
the Council recognize the need for better utilization of the
upper levels of the parking ramps. We realize, after conversations
with Joe Fowler and Rosemary Vitosh, that this is politically easier
said than done. The Task Force hopes that if additional permits
are sold in either of the ramps that some type of upper level
parking enforcement can be developed that would be acceptable to
the City and to the purchasers of these permits. We realize
that the enforcement of this would be a new policy direction and .
will be very politically sensitive for some people. At the same
time, your decision will have an important influence on the long
term strength of the overall downtown business.
THE WNTOWN EXPANSION TASK FORCE
Je ry Meis, Chair
cc: All Council Members
Steve Atkins
Rosemary Vitosh
Joe Fowler
Serving the Iowa City,
Coralvllie, and
Johnson Counry Area
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