HomeMy WebLinkAbout1989-09-05 Info Packet1
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CITY OF IOWA CITY
August 31, 1989
NATOA Board of Directors
1301 Pennsylvania Avenue, N.W.
Washington, D.C. 20004
Dear Board Members:
This letter is in response to your ACTION ALERT to cities dated August 14, 1989.
The City of Iowa City, Iowa, supports NATOA's perspective concerning re -regulation of the
cable industry. Further, Iowa City is supportive of NATOA's proposal of allowing the telco
Industry to enter the cable television field. However, please note Iowa City supports only the
entry of telcos to cable television if telcos are limited to a "provider of conduit" role. That is,
telcos should not be allowed to provide the services on cable television and must make space
available on their cable systems for third -party program providers. Further, local entities must
have the authority to regulate telcos in the same manner as cable companies were regulated
prior to the Cable Communications Act of 1984.
If you have any questions, or desire further information, please feel free to contact Mr. Drew
Shaffer, the City's Broadband Telecommunications Specialist, at 319/356-5046.
Sincerely,
ohn McDonald
Mayor
DS/sp
cc: City Council
City Manager.
Drew Shaffer
110 FAST WASHINGTON STREET 0 IOWA CITY. IOWA 11110 R (110( 151.500E 0 TAX (110) 111.1000
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City of Iowa City
MEMORANDUM
DATE: August 29, 1989
TO: City Council
FROM: City Manager
R E : Pending Development Issues
A request submitted by Thomas Wegman for approval of a final plat for
Prairie View Estates, Part 3, a 13 -lot, 19.17 acre residential subdivision
located north of I-80 and west of Prairie du Chien Road in Johnson County.
A request submitted by Mercy Facilities for approval of a preliminary
Large Scale Non -Residential Development plan for an office building and
parking ramp on Centre Market.
An application submitted by Northgate Development Company, Inc., for
approval of an amended preliminary Large Scale Non -Residential Develop-
ment plan for Lots 2 and 3 of Highlander Development, First Addition
(Northgate Corporate Park).
A request submitted by, William Bywater for approval of an amended pre-
liminary Large Scale Non -Residential Development plan for the construction
of a warehouse building at 2415 Heinz Road.
An application submitted by Steven Moss for preliminary plat approval
of an approximate 10.7 acre, 8 -lot single-family residential subdivision
located on Linder Road, west of Linder Valley Subdivision and west of
Agudas Achim Cemetery.
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Johnson County Council of Governments
410E.V&hingtonSt kxn2rGty,b",O1240
Johnson County Council of Governments
410 E. VvWiingrcn St bow City, lawn 52240
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Date: August 28, 1989
To: Coralville Mayor and City Council, Iowa City City Council, Iowa City Committee
on Community Needs, Johnson County Board of Supervisors, Johnson County
Board of Social Welfare, Johnson County Mental Health/Mental
Retardation/Developmental Disabilities Advisory Committee, United Way
Allocations Division, United Way Planning Division
From: Mary Anne Madden, United Way Director *OM p
Marge Penney, Human Services Coordinator
Re: Joint Human Services Funding Hearing Schedule
Because all of our schedules are so full, we thought it best to share with you, as early as
possible, the proposed schedule for the United Way/Johnson County/Iowa City/Coralville Joint
Human Services Funding Hearings. You will notice that a training session is available so that
new panel members may become familiar with the budget packet and continuing members may
sharpen their skills. We hope you will plan to attend. You will receive further notice regarding
this schedule in mid-November. We look forward to working with the experience of our
continuing members and the enthusiasm of our new members,
NOTE: This year's hearings will be held at the Department of
Human Services, 911 North Governor Street.
/Sf15
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PROPOSED HEARING SCHEDULE
Monday, November 27
Training Session
Wednesday, November 29
Hearing 1
Agencies funded by multiple local sources.
Wednesday, December 6
Hearing 2
Agencies funded by multiple local sources.
Wednesday, December 13
Hearing 3
Agencies funded by multiple local sources.
Wednesday, December 20
Hearing 4
Agencies funded by multiple local sources.
Wednesday, January 10
Hearing 5
Agencies funded by multiple local sources.
Wednesday, January 17
Hearing 6
Agencies funded only by United Way.
Wednesday, January 24
Hearing 7
Agencies funded only by United Way.
All meetings are planned for 6:30 p.m.
MP/sp
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City of Iowa City
MEMORANDUM =
August 30, 1989
T0: City Manager
FROM: Lyle G. Seydel, Housing Coordinator
SUBJECT: Application for Additional Units
This memo is provided in response to questions raised by members
of the Council concerning our application for additional Section
8 units and the breakdown by bedroom size.
Several factors are taken into consideration when requesting a
specific arrangement of units.
A. Demand - Active waiting list. Current list shows:
142 - approved applications on 1 bedroom list
79 - 1 bedroom applications in processing
72 - approved applications on 2 bedroom list
34 - 2 bedroom applications in processing
36 - approved applications on 3 bedroom list
20 - 3 bedroom applicationsin processing
4 - approved applications on 4 bedroom list
2 - 4 bedroom applications in processing
B. Availability of units in the area and number of units
currently authorized. We have: 10 Efficiency
288 1 Bedroom
337 2 Bedroom
85 3 Bedroom
B 4 Bedroom
728 units
C. Balance of units vs the dollar amount available to
provide assistance to the most people.
The 100 unit application requested:
50 - 1 bedroom 38 - 2 bedroom 10 - 3 bedroom 2 - 4 bedroom
Depending on dollars available this break down is only a starting
point and the final ACC may differ.
LGS/vls/wp/100
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City of Iowa City
MEMORANDUM =
August 30, 1989
T0: City Manager
FROM: Lyle G. Seydel, Housing Coordinator
SUBJECT: Application for Additional Units
This memo is provided in response to questions raised by members
of the Council concerning our application for additional Section
8 units and the breakdown by bedroom size.
Several factors are taken into consideration when requesting a
specific arrangement of units.
A. Demand - Active waiting list. Current list shows:
142 - approved applications on 1 bedroom list
79 - 1 bedroom applications in processing
72 - approved applications on 2 bedroom list
34 - 2 bedroom applications in processing
36 - approved applications on 3 bedroom list
20 - 3 bedroom applicationsin processing
4 - approved applications on 4 bedroom list
2 - 4 bedroom applications in processing
B. Availability of units in the area and number of units
currently authorized. We have: 10 Efficiency
288 1 Bedroom
337 2 Bedroom
85 3 Bedroom
B 4 Bedroom
728 units
C. Balance of units vs the dollar amount available to
provide assistance to the most people.
The 100 unit application requested:
50 - 1 bedroom 38 - 2 bedroom 10 - 3 bedroom 2 - 4 bedroom
Depending on dollars available this break down is only a starting
point and the final ACC may differ.
LGS/vls/wp/100
a 7 The Regina Fall. Fun Festival Days will be September 2 and 3,1989. The
Iowa City Community. Relations officer will have a booth at the festival.
The activities will include giving away a D A R E bear eve
between
12 noon and 8 p.m. on September
ry our
2, 1989 and between 10 a.m. and
8 p.m..on
September 3; 1989.
If any
members of Council would like to
help staff the booth please
advise
Officer Ockenfels of the date and
times.
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PHILIP H. SVANOE, CHIEF
ENERGY BUREAU
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WALLACE STATE OFFICE BUILDING / DES MOINES. IOWA 50319 / 515.281.5145
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STATE OF
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TERRY E. BRANSTAD. GOVERNOR DEPARTMENT OF NATURAL RESOURCES
LARRY J. WILSON. O.REETOR
August 30, 1989
Jim Schoenfelder
Energy Coordinator
410 East Washington
Iowa City, Iowa 52244
..
Dear Mr. Schoenfelder:
This letter is to reque t your input at a meeting to be held on September 6,
1989, at 10:30 a.m. in the 4th Floor West conference room of the Wallace
Building, to discuss Iowa's energy future from a technological perspective. As
you. know, the Department of Natural Resources (DNR) is in the process of
preparing a comprehensive energy plan for the Legislature. One of the chapters
- --
�.- willfocus -onthe future; specifically, the nature of our mode of operation.
For example, will we be driving all -electric cars, alcohol -powered cars or cars
that get 60 MPG; will a substantial amount of business or education be done
through the use of telecommunication networks; will utility companies monitor
energy use by fiber-optic control systems] The objective of the meeting will be
to arrive at a realistic description of the state of technology in the next 5 to
15 years, taking into account the technological, social, economic and political
-
realities.
I hope you will find the discussion to be challenging and thought provoking..
Kathleen Poulson from the Energy Bureau will call you before September lst to
..
see if you are able to participate. If you have any questions, please call
Ms. Poulson at 515/281-4876.
Sincerely,
i
PHILIP H. SVANOE, CHIEF
ENERGY BUREAU
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WALLACE STATE OFFICE BUILDING / DES MOINES. IOWA 50319 / 515.281.5145
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City of Iowa City
ANNUAL REPORT
FY89
To
Iowa Department of Natural Resources
Energy Bureau
Contract No. 86-6400-23
The Energy Savings Payback Fund (ESPF) funded projects in four City buildings
this fiscal year. Because of misunderstanding between the U.S. Department of
Energy, the Iowa Department of Natural Resources, and'the City of Iowa City,
only limited funds were committed this year as can be seen in the attached table
of projects. Approximately $8,388.00 was spent in FY89 which left an ending
balance of $53,301.00 which along with future FY90 reimbursements to the ESPF
will make nearly $86,247.00 available for ECM projects in FY90.
Attached•is the table entitled "ESPF HISTORY TO DATE" which shows that this
year total savings has exceeded total expenditures. The ESPF haspaid for itself
in three years. Also attached is the "SUMMARY ESPF PAYMENT SCHEDULE"
which shows projected reimbursements to the ESPF. This payment schedule
changes each year as more and more ECM's are funded.
Also attached are the Reports to City Council and staff on the FY89 energy
performance for the City of Iowa City.
If more information, is required, please call James L. Schoenfelder, 356-5044.
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City of Iowa City
ECM PROJECTS
FY89
DEPT./DIV. ECM COST 5 INSTALLED
AIRPORT Installation of modular boilers $6,935.00 Nov. 1988
and outdoor temp. reset control.
CITY PARK Insulate equipment bay and 661.00 Oct. 1988
MAINTENANCE ceiling.
BUILDING
�. CEMETERY OFFICE Blower door test and caulk and
weatherstrip leaks.
CITY -PARK Add attic insulation.
City of Iowa City
MEMORANDUM
Date: August 16, 1989
To: City Council /
From: Jim Schoenfelder, Energy Coordinator
Re: Annual Energy Use Report -Year End FY89
The Iowa City Energy Conservation Program continues to accumulate savings.
Since 1980 the City has saved an estimated one million eight hundred twenty
thousand four hundred sixty-six dollars ($1,820,466) in energy costs. This fiscal
year alone the City has saved approximately two hundred eighty-one thousand four
hundred twelve dollars ($281,412). Contributing, in no small measure, to this
savings is a dedicated city staff which maintains and operates city buildings
efficiently. Overall, energy consumption in City buildings has dropped 43% since
1980.
I Inorder that you may more fully understand the energy conservation program,
attached is my 11FY89 Energy Use" report to staff regarding Iowa City energy use.
efficie cy in the Cihs have ty.
The first graphted which sho101NAetrend toward CITY ENERGY USE PROFILenergy
depicts the total amount of natural gas and electricity used by the City for each
Thefiscatopear I nes consisting ameasured l of cllions of BTU's onnected diamonds, st er feree represent(whathenestandard
gyeuse
would have been in each fiscal year had there been no energy conservation
7563
This line Israms nd had each gene generated byar had assuming xthat startinggin FY78 therCity sndard ene energy
growth would have kept pace with the average growth rate of energy consumption
by the entire metropolitan area as calculated from utility company data (3.7$ per
year). The lower line represented by connected rectangles shows the actual
energy consumed each year by the City as adjusted to correspond to the standard
year of 7563 degree days. Since each line represents energy use for a standard
year (same temperatures), the energy savings may be calculated each year by
savedawouldthe lower line from the be 10 million BTU/DD minus 9 million BTU/er line. For DD orn1F illi nhBTU/DD
saved.
The second graph (also shown in tabular form) shows the trend toward greater
energy efficiency in the average Building Energy Index (BEI). The small the BEI,
the more efficient the building. The BEI is the measure of energy used in a
building (BTU) divided by the heated and cooled floor area (square feet) of the
building and further divided by the number of degree days (DD) in the fiscal
year. Dividing the area of the building removes the size as a variable and
dividing by the degree days removes outside temperature differences as a
variable. A descending line shows a trend toward greater energy efficiency. The
short-term increase (loss of efficiency) Indicated in FY85 corresponds to a period
when there was no Energy Cordinator employed by the City and a probable lapse
in conservation effort. AS POINTED OUT IN MY MEMO OF 9-11-86, THIS
/Sf�
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MOMENTARY LAPSE IN CONSERVATION EFFORT COST THE CITY AN ESTIMATED
$76,875.00 IN EXTRA ENERGY CONSUMPTION.
The award-winning Energy Conservation Program is self-funded out of energy
savings, requiring no new allocation of tax dollars. In fad, even as the program
spends money for new Energy Conservation Measures, energy budgets are
reduced. This year total energy savings have surpassed total expenditures from
the fund.
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City of Iowa City
MEMORANDUM
Date: August 16, 1989
To: Department and Division Heads
From: Jim Schoenfelder, Energy Coordinator
Re: FY89 Energy Use
This year was an excellent year for the B.E.I. which reflected a 14.3% increase
of average energy use efficiency. Only one building lost efficiency as can be seen
on the attached table "Average Annual Building Energy Index." the attached
graph shows the average B.E.I. is as low as it has ever been. I would expect
from now on we will see the graph take a sawtooth shape since the B.E.I. is
relatively low and small operational differences in the use of buildings will make
a larger impact.
I I have attached individual B.E.I. graphs for each building. Several buildings
have demonstrated a dramatic drop in B.E.I., reflecting a substantial increase in !
efficiency. The Airport Terminal had a 29.9% increase of efficiency largely due to
the replacement of the old boiler with three smaller modular, more efficient boilers
and an outdoor temperature reset control. The Westside and Southeast Fire
STations have shown a 15.6% and 10.1% increase in efficiency, respectively. I j
imagine the insulated overhead doors had a lot to do with this. The Senior Center
Increased efficiency by 24.3% which is most related to the reworking of the Energy
Management System to make it easier for staff to control and use. The City Park !
Maintenance Building increased efficiency by 28.4% by insulating the lean-to f
equipment bay and adding ceiling insulation. The Recreation Center increased
efficiency by 8% through better maintenance and operation. Maintenance and
operation also accounted for a 16% efficiency increase In the Civic Center building
performance.
FY89 was a rather lean year as far as energy projects were concerned because of
a funding misunderstanding with the U.S. Department of Energy and the Iowa
Department of Natural Resources. FY90 should be much more active since this
misunderstanding has been resolved and the Energy Savings Payback Fund has
about $80,000 for energy projects. Already the Westside Fire station has several
projects underway. The Animal Shelter will get a passive solar Tromb€ wall as well
as an exterior Insulation system on the old building and a passive solar heat
storage system In the new addition. The Rec Center will purchase a new pool
blanket to help reduce heat loss from the swimming pool. If anyone else has ideas
for energy conservation projects at your facility, please let me know. If they
qualify, I'm sure we'll have ample funds this year.
s
Good work on last year's performance! Let's keep the downward trend of the
B.E.I. going.
bj/pct
ISYS
TOTAL At.-IERAGE BEI
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IOWA CITY BTI I USE
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Ecology Comes Second
Marketers Offer
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dmm n ppaat"nnr and truth. There's lues
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he" in: The container but bamtnd
srcletY:'nys Bob lane. a Sl.Ptul.Mho.
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bon paekk" materials out comMered
tor M earlrhmenw MIHrs ai W am-
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pays PepsiCue dInsi
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paper pine he nplue Its loam plain...but
mme a nl{htnut. on nY. II Mary have
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cause every emmitui ty is aware up stun
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Iowa City Public Lary
FY1989 ANNUAL REPORT
TABLE OF CONTENTS
SECTION i - REPORTS PAGE
LIBRARY BOARD OF TRUSTEES ANNUAL REPORT
iJ TO THE CITY COUNCIL 1
LIBRARY DIRECTOR'S ANNUAL REPORT 3
J
BUDGET OBJECTIVES AND PERFORMANCE MEASURES
FY89 FINAL REPORT 7
DEPARTMENTAL ANNUAL REPORTS
K
17
20
25
28
31
33
36
39
Audiovisual Services
Dewey McGuire;
Children's Services -
Debb Green:-
Circulation/Switchboard/
Computer Services
Susan Craig
Community Services
Carol Spaziani
Information Services
Jeanette Carter
Technical Services
Hal Penick
-1
Building Services
Ed Arensdorf
Office Support Services
Joan Jehle
J
Volunteer Program
Carol Spazianl
STAFF ROSTER, JUNE, 1989
K
17
20
25
28
31
33
36
39
SECTION II - APPENDICES
FY1989 ANNUAL REPORT
TABLE OF CONTENTS
PAGE 2
STATISTICAL SUMMARIES
IOWA CITY PUBLIC LIBRARY FACT SHEET
MATERIALS ADDED AND COLLECTION GROWTH - FY89
PERSONNEL RESOURCES: FY85-FY89-
VOLUNTEERS: - HOURS WORKED/ADMINISTRATIVE ACTIVITIES, FY85-FY89
LIBRARY SERVICES:FY89 COMPARED TO FY88
CIRCULATION BY TYPE AND FORMAT FY89
CIRCULATION BY AREA, SEX AND AGE, FY85-FY89
TURNOVER RATE: CIRCULATION DIVIDED BY HOLDINGS, FY87-FY89
MEETING ROOM USAGE BY GROUPS, FY89
FINANCIAL REPORTS
RECEIPTS FY69 COMPARED TO FY88
j EXPENDITURES BY FUND, FY89
EXPENDITURES FOR LIBRARY MATERIALS, FY85-FY89
LIBRARY MATERIALS EXPENDITURES
BY CATEGORY AND FUND - FY89
i
GIFTS AND BEQUESTS REPORT - FY89
ENTERPRISE FUND REPORT - FY89
i
IOWA CITY PUBLIC LIBRARY FOUNDATION FY89 ANNUAL REPORT
i
FY89 ANNUAL REPORT TO THE STATE LIBRARY COMMISSION
PAGE
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42
43
44
45
49
51
52
53
66
57
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BOARD OF LIBRARY TRUSTEES
GENERAL RESPONSIBILITIES
The Board of Trustees of the Public Ubrary is a semi -autonomous body of nine persons
empowered by state law and city ordinance to act as the governing body of the library. The
Board's specific list of legal responsibilities includes: determining the goals and objectives of
the Library In order to plan and carry out library services; determining and adopting written i
policies to govern all aspects of the operation of the Ubrary; preparing an annual budget and
having exclusive control of all monies appropriated by the City Council and the Johnson
County Board of Supervisors or given to the library through gifts, bequests, contracts, grants
or awards; employing a competent staff to administer its policies and carry out its programs.
The Board is also an arm of city government with members appointed by the City Council and
its principal operating funds are approved by the City Council. The Board therefore seeks at
all times to work in harmony with City policies in all areas that do not conflict with its statutory '
'powers.
I^
ACCOMPLISHMENTS IN FY89
Directed the ongoing operations of the library by making timely decisions based on the library's
operating principles, board policies and five-year plan.
!
Used the newly adopted five-year'plan for FY90-FY94, "ON TRACK FOR THE 90's," to develop
recommendations for the FY90 budget..
Completed plans and received budget support from the Foundation, FRIENDS and City Council I j
to reorganize staff and resources into a Library Development Office to begin July 1, 1989.
Studied the Board's budget development process and produced a Financial Planning Manual
that Increases the Board's participation In budget development and emphasizes long-term
rinancial'planning.
i
Participated in the State Library of Iowa pilot project for state reimbursed reciprocal borrowing
and helped get the legislature to fund the program for FY90. j
Held special events 1) to honor former Children's Librarian Hazel Westgate by naming the
Children's Story Hour Room in her memory and 2) to mark the library's one hundred
thousandth library card Issued since automating in 1979.
Received six gifts of $10,000 or more from Johnson County Bar Association, the Holiday Inn,
Rockwell International, the Optimists of Iowa City, the ICPL Foundation and the FRIENDS of
ICPI_
Financed a major upgrade to the library's computer system in order to provide the power and
software to automate library acquisitions and revamp the nine year old on-line catalog in FY91.
I
Supported the staff and FRIENDS In their joint sponsorship of "Let's Talk About It," the first
adult book discussion series provided by the library in over ten years,
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Requested and received representation on the organizing board which is developing the
structure and bylaws for a non-profit organization to manage the cable TV access Center which
is housed in the library.
Received re -accreditation for the period January 1, 1989 to December 31, 1991 from the State 1
Library of Iowa.
PLANS FOR FY90
Continue to oversee library operations through attention to the development, review and
administration of board adopted operating principles, policies and five-year plan. —
Develop a charge and appoint a Facilities Planning Committee by October 1, 1989.
Provide more than $200,000 in new library materials and increase the share spent on children's 1
materials as outlined in the Five Year Plan. —
Establish policies for the use of the delivery van to be purchased in FY90 with funds given to (+
the library by the Optimists Club of Iowa City in June, 1989.
Develop a three-year capital equipment plan and establish replacement funds for the computer '
system and the library's new delivery van for the FY91 budget.
Provide support and resources for the library to offer adult book discussion activities at least
annually.
Monitor the development of and transition to a non-profit group operating the Cable TV Access
Center. , Negotiate a lease with the new organization.
Evaluate the new budget preparation schedule, the Development Office reorganization and the
first year of the new Five Year Plan.
Organize a planning team to write, objectives and tasks for the FY92 and FY93 of the Five Year i
Plan by July 1, 1990. —
LIBRARY BOARD MEMBERS
Tom Gelman, President _
Ellen Buchanan,.Vice President
B. Kent Swaim, Secretary
Lois Cox —
Charles Drum
Ted Pacha
Gary Reed
Tom Summy
Nancy B. Willis
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LIBRARY DIRECTOR'S FY89 ANNUAL REPORT
The details of the past year are well described in the other parts of this document. This report
will comment on some of the major trends made apparent by developments during FY89.
STAFFING FOR GROWTH
_ The first lesson learned In FY89: The library cannot wait another five years for additional staff
without serious deterioration in the quality and quantity of services provided.
In 1984 the library requested 4.5 additional permanent positions to help handle the massive
increase in library use which occurred the moment the new library opened in June, 1981. By
1984 the annual building traffic had jumped 80%, cardholders had doubled, Information
requests increased 55% and items checked out went up 40%.
_ In FY89 about half of this badly needed staff was finally authorized. Last July these 2.5 new
positions slipped in and disappeared like Ice on a hot day. By then the library had absorbed
enough additional growth that the best we could say was 'We are now back open our full
schedule of hours but are still short at least 4.5 positions. We are still five years behind in )
responding to growth."
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Lesson number two of FY89: The community will continue to Increase its use of the library.
While the number of cardholders (48,000) and annual traffic Into the building (500,000) has not
changed significantly in the last five years, circulation of materials and information requests
have both Increased another 25% (with an 8.5% increase already recorded for the first month
of the new fiscal year).
In the last eight years, with almost no population growth, library use has doubled. Rate of use
by those aged 30.64 has increased at twice the rate of those under 30. They now account _
for 61% of all circulation. Instead of the rapidly declining use after age 45.50, formerly I'
experienced, the well-educated baby boom generation will continue to use the library into
retirement age and after. Both the number of children and the emphasis on services to
_ children are on the rise (see below). Only a serious decline in University of Iowa enrollment
could affect this growing use from a stable population.
Lesson number three: The campaign for adequate staffing must continue. Iowa City has
library use equal to that in communities two to three times larger, These cities generally have
- more than twice the resources (staff, collection, annual budget). While we live dally with the
congenital busyness of serving the nation's most highly educated city, we must never forget
to strive not only for the excellence the community demands but also for the resources the
-- task requires.o
A NEW ERA FOR CHILDREN'S SERVICES
_ Selection as a top priority in the library's 1990-1994 five year plan, a new Coordinator of
Children's Services and a nationwide emphasis on reading and literacy put ICPL's children's
_ services in the spotlight during FY89.
New staff, new awareness of needs, and new goals and objectives have revitalized both the
_ community's and the library's Interest in providing top notch library service to the children of i
our community. Use of children's materials has Increased 58% In the last eight years,
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Attendance at children's programs in FY89 is at its highest level In 10 years as the number of
children in the community Increase again following the decreases of the 1980's. There have
been no staffing increases in this department since 1980 and six people, all part-time except
the Coordinator, cannot absorb both the Increasing use and the expansion of responsibilities
required by the new plan.
STATE FUNDING FOR RECIPROCAL BORROWING
For years Iowa public libraries have worked for state financial support similar to that received
in most other states. In FY89 pilot projects tested a concept funded in FY90 for all libraries:
a payment from the state for each item a library loans to a resident from another participating
library. When fully funded, ICPL could receive $20,000 or more annually. This is an important
method for breaking down the jurisdictional barriers which bar Iowa residents from using the
most convenient or suitable library. It could also make heavy demands on the collections of
popular, well -stocked libraries.
FUNDRAISING: THE AGONY AND THE ECSTASY
In FY89 the library received its first major return from seven long years of time and resources
spent on building a permanent source of endowment income for the library. The library's share
of the nearly $50,1700 interest earned in FY89 will provide a major increase to the funds
available for the purchase of books and other library materials.
Through efforts made during FY89, the Development Office became a regular department of
the library on July 1. it will provide support to both the Foundation and the FRIENDS and
eventually will assume responsibility for all library publications and public Information. To
justify the annual cost of this new department, we must see that the Foundation continues to
solicit gifts for the Centennial Endowment Fund, that the library receives a maximum share of
endowment Income earned and that the Development Office is able to broaden its areas of
responsibility.
SERVING SPECIAL CLIENTELE GROUPS
Iowa City is a community full of people with special needs. There is a larger than average
number of disabled residents because the University of Iowa campus is relatively accessible
and because families are attracted to the variety of University based special medical and
educational services. There is a large number of international students, faculty and their
families. There is a growing number of specialized residential institutions that serve people with
a wide variety of economic, social, psychological and physical needs. And since most people
in Iowa City are library users the library get lots of special requests from these groups.
We have, we need, or we need more language instruction materials, recreational reading in
other languages, books for new adult readers, captioned video tapes, recorded books. We
need collections of library materials at area nursing homes, elderly housing projects, special
purpose residential homes, low Income housing developments. We need special equipment
for the visually and hearing handicapped; we must provide library service delivered or mailed
to those confined to their homes or to institutions.
The request for these type of materials and services are Increasing. As the options for Informa-
tion and those of delivery become more varied, it is harder to take a ' we just do books" stance
when requests for these various forms of library service are received from residents of this
I
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community. Some of these services have been an integral part of our fibrary for many years
-- (examples; weekly jail service, homebound service, large -print books). Others are done "as
we are able". There are few budget lines in our annual financial plan to cover these special
services. We did not address these groups (except for children in low income housing areas)
in our five year plan. We may not be able to ignore their needs for another five years. Staffing
and regularly budgeted funds for materials are the key ingredients.
_ CHANGING FORMATS/CHANGING EXPECTATIONS
Not since the browser paperback racks were added to the library in the late 1960's has a new
_ format fundamentally altered the balance of items circulated like video cassettes, and to a
lesser degree, compact discs and recorded books. These three formats accounted for 20%
of total FY89 circulation (144,000 of 746,000) compared to only 1.5% in FY82, the first full
year in the new building, (8,500 of 575,000). In the intervening years much staff time has
been spent deciding where to buy, how to catalog and package, where to shelve, how long
to check out, which department will check out, inspect, check in and shelve. Mistakes have
been made; plans did not always work. Items were repackaged and moved. And when use
mushroomed beyond our highest projections, even some of our best solutions were no longer
suitable.
Consumer preferences are strong. In less than three years a small compact disc collection out
circulated a well-developed collection of LP recordings seven times it size. In 1987 when we
were forced to switch loan periods for movies from two to seven days, we received "hate mail"
— for months. People stop me on the street to tell me how much they enjoy our recorded books
collection but say, 'Won't you please get a few more. There is never anything on the shelve
to choose from.*, Every week we get at least one written request to add IBM software to our
— small collection of titles for use with Apple computers. All AV formats are more costly to
acquire, catalog and process because they require more time to handle.
Watching and responding to these dramatic changes in what library users want and need has
not only consumed a lot of staff time, it has also made us wary of believing we can predict the
type and size of collections. How large will the non-fiction video collection become as we
discover more and more significant titles to purchase in almost all subject areas. For
example, we already need four copies of The Lamaze Method• Techniques for Childbirth
Preoaratlon to keep up with requests. How long do we keep our LP music collection? Many
titles and some labels have already been discontinued yet several areas of music are relatively
untouched by compact discs so far. How many times can we circulate a movie on video?
200? 400? Right now each movie circulates an average of 50 times per year. We will soon
need to regularly replace worn copies of Citizen Kane, Star Wars, or Singing in the Rain just
like we do for hundreds of classic fiction titles.
This library was planned to provide state-of-the-art audiovisual services and collections and
yet look at the changes in just eight years. And change continues. New formats and
technologies are always in development - digital audio tape, interactive video, and hypertext,
to name just three. This same ongoing technical development Is having similar Impact on the
Information Department where new automated reference tools are proliferating and the task of
Introducing a new on-line catalog is just a year or so away.
E
STAFFING A MODERN INFORMATION AGENCY
The public library today, especially in a community like Iowa City, is a sophisticated information
agency. We need people with highly, developed technical skills, people capable of absorbing
new technologies and determining their applications to library service and people who can
explain these new technologies to their co-workers and the public. Because of our constant
scramble just to keep the high volume of materials moving in and out, because we seem to
be stuck in a time warp, always five years behind in staffing requirements, there Is rarely time
to plan, to evaluate, to experiment, to train, to learn, to think.
This staff is comprised of intelligent, highly motivated, productive people who, in return for con-
tributing their creative ideas and diligent attention to library needs, expect a high level of job
satisfaction., Their jobs have changed dramatically over the past seven years. They all
supervise volunteers and hourly pay workers. They must handle a greater variety of tasks.
They never see even one afternoon when their Isn't a backlog of work waiting to be done.
There are no vacation replacements when they are gone, but often they must suddenly fill in
for volunteers who are unable to work their shift.
This year, more than ever before, they are feeling unrecognized and undervalued yet are
..responsible enough to know that if they slowdown, the whole structure may come tumbling
down. Knowing that the long-awaited new positions ,did no more than allow the library to
reopen to a full schedule, they realize it will probably be a long time until they can expect relief.
About one-half of the library staff is now comprised of 'temporary" employees, people who earn
much less than their permanent counterparts. Fifteen of these 30 "temporaries" have worked
for the library from two to seven years and are absolutely essential to the daily operation of
the library. This "shadow". staff feels even more frustrated.
Constant stall shortages are beginning to take their toll. I hope I can provide the leadership
required to see them through this stressful period.
Lolly, Eggers
August, 1989
FY1989 BUDGET OBJECTIVES/PERFORMANCE MEASURES
FINAL REPORT
FISCAL YEAR OBJECTIVES:
1.
Maintain range/quality of services either through additional staff or through continuing library
hours the
Present reduced level.
at
2.
Provide effective handling and sufficient quantity of materials to satisfy 60-70% of requests
for a
item.
specific
3.
Sustain FYB8 level of volunteers; increase amount of private funds for library materials.
4.
Adopt a long-range plan for FY90-FY94.
5.
Develop plans to reorganize library support groups and public information activities into
funded by City,
an office jointly
Foundation and Friends.
WORK
COMPLETED:
1.
With the return to full hours the library's key service indicators increased 12-15% over FY88, 7-10% over FY87.
The
77
new staff positions were integrated into the library organization.
2. ..The
3.
Availability. Rate was determined in October through a special survey. The results were
Volunteer hours increased 1.5%
discouraging..
4.
over a year ago but gift funds for library materials doubled.
The new plan was adopted July 28, 1988, and was used to develop the FY90 budget.
5.
The Development Office plan was approved by all groups involved and incorporated into
the FY90 budget.
Transition plans were worked on throughout the last quarter of FY89.
PERFORMANCE MEASURES: Actual Actual Actual Actual" Actual' Proj.
Actual
FY84 FY85 FY86 FY87 FY88 FY89
FY89
I.A.
Cardholders' 47,961 50,741 53,057 49,139' 48,030 48,000
49,000 est.
B.
Building traffic 497,276 507,620 513,232 498,472 439,033 510,000
503,339
C.
Total loans 574,525 622,265 647,742 668,499 654,172 705,000
726,369
D.
Reference questions 70,801 77,004 76,839 76,003 74,828 77,000
86,742
E.
Loans per hour open 180.8 196.1 205.7 224.4 250.8 225.0
228.1
2.A.
Loans per new volume 32.8 31.5 38.4 35.9 39.2 30.0
33.7
B.
Availability rate 63-73% 61-71% 53-63% 60-70% 55-65% 60-70%
50-60%
3.A.
Volunteer hours 5,787 5,743 5,139 6,943 6,403 6,500
6,483
B.
Hours per volunteer 29.3 35.0 39.2 53.0 30.0 50.0
33.5
C
Gift funds for materials $19,887 $14,240 $21,433 $19,784 $23,193 $35,000
$47,640
4.
Five-year plan used for FY90 budget planning and service del
delivery.
5.
Development office ready for FY90 implementation.
'Includes all Iowa City, Johnson County reciprocal and fee cardholders who have used their cards in
the last 3 years.
Computation
method revised 9-1-86.
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A
'53 hrs/week
(3/1/87 through 6/1/88).
AUDIOVISUAL SERVICES FY89 ANNUAL REPORT
HIGHLIGHTS
A significant boost in circulation of AV formats resulted in a flood of check -Ins at the AV
desk.
Public use of video production and post -production equipment remained at maximum -use
level.
The Public Access Television board (PATV) began incorporation procedures. The library was
given a non-voting seat on the board.
—1 While the amount of library video production has not gone up, the quality has.
SERVICES
Resulting from the combination of (1) the expected increase in business after restoring library
hours in late FYI 988, (2) a steep jump in non -print Items checked in and inspected by AV staff,
and (3) new. services offered at the AV Desk, the library's Audiovisual Department was a busy
place in FYI 989.
Near the end of FYI 987, we moved the check-out of video movies (71,000 that year) to the
_ Circulation Department, and brought the check-in of most non -print items to AV. Our intention
was to make the AV Desk a more viable service area by freeing its staff of the constant check-
ouUcheck-in of video movies. The combined circulation of these non -print items in FYI 987 was
J 39,538.'
This figure multiplied in FY1989 to 94,445. Between shelving over 6 7,0 00 video movies and
_ checking in 94,000 non -print items, AV is quickly returning to its pre -1987 levels of circulation
activity.
Even with this Increase, the year's statistics show AV services maintaining and even Increasing
Its FY1988 levels. of service. The use of video production and post -production equipment
remains at maximum, while in-house services (viewing and listening, AV Information and
Jespecially study room use) have,become even more popular than they were last year.
FILMS AND EQUIPMENT
16mm films have continued their steady decline in circulation from a peak in FYI 983 of 6,059
to only 1,728 this year. In -building use of films has dropped by an even greater percentage.
Meanwhile, ICPL patrons' requests for interlibrary loan films from the State Library of Iowa have
Increased. another 14%over last year:
Use of library AV equipment is on the rise. With video production equipment booked solid,
increased use of the rest of the equipment accounts for our 8.5% boost.
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All AV equipment, both circulating and for in -building use, has been functioning daily with very
little downtime, thanks to our maintenance schedule and backup equipment.
MEETING ROOMS
The library meeting rooms have been In high demand since the building opened. This year,
demand levelled off at just under last year's figures.
The meeting rooms serve a broad base of community groups, including a diverse range of
cultural, political, social and educational organizations. (See statistical summary, Meeting Room
Users By Group.)
CABLE TELEVISION
In late 1988, the Broadband Telecommunications Commission chose to create a new sole -
purpose non-profit organization to operate Iowa City's public access cable TV channel. The
Library Board requested and received a non-voting seat on the Board of Incorporators; which
in turn voted to continue the library's ex -officio status on the ongoing Board. This seat was
delegated by the Library Board to AV Services Coordinator Dewey McGuire.
By the end of FY1989, the access NPO, now named Public Access Television (PA TV) had
completed drafts of its Articles of Incorporation and Bylaws, and had created the nine -member
structure of Its permanent board.
The library's cable access related functions (programming Channel 20, circulating video
production equipment and operating the AV Lab) have been running reliably,
2,717 programs were cablecast on Channel 20 this year, a spectacular record for a local
channel. Production has remained stable at close to last year's levels. Library staff produced
episodes of 'The Green Dot Review," 'Talking Authors" and 'Tell Me Your Story," as well as
programs covering the dedication of the Westgate Story Room, the 100,000th library card, the
updated library tour and the FY1988 Annual Report (coverage of which in Library Hotline
prompted a number of requests for copies from around the country), Heritage Cablevision's
crew produced some programs for the library, including "Garbage, Trash, Solid Waste and
You, the Holiday Music concert series, the National Issues Forum discussions and "Off the
Wall. Volunteers produced such diverse programs as "Story Time," 'The Sesquicentennial
Parade," 'The Fat Chance," "Let's Talk About It," and Irving Weber's "Iowa City -150 Years."
One Channel 20 program, 'The Fal Chance," won second place in the Hometown U.S.A. Video
Festival in Dallas, Texas, Our 30 -second video promotion of the Silver Century Card took top
place in the statewide Iowa Library Friends television advertising competition.
Several developments this year helped Improve the library's cable TV Image. In July, 1988, a
grant from the Friends of the Library paid for the Installation of four studio scoop lights in
Meeting Room A and an audio equalizer for our video editing system, both of which have
significantly Improved production quality. In early 1989, Heritage Cablevision engineers
retooled Channel 20's modulator and rewired our video output lines, delivering a much -
improved video signal from ICPL to cable subscribers. This year, the AV Department wrote two
successful LSCA grants which will fund a compact disc player and production disks for the lab
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and a large collection of public domain movies that will benefit Channel 20. A video monitor
was Installed over the Circulation Desk in August, displaying Channel 20's messages about
-- library services to patrons at the Checkout Desk. Calls and comments requesting playback
on Channel 20 rose by 57%.
INTERNAL SUPPORT
The AV Department lent support to other library departments in a variety of ways, Including
video coverage of library events, graphics design (staff recognition prizes, "A Gross of Fiction"
brochure, the 100,000th library card), photographs for The Window and the selection and
Installation of the Circulation Department monitor.
AV works particularly closely with Circulation (check-in and resheiving) and with Youth Services
(production and cablecasting).
STAFF
The AV staff consists of Dewey McGuire, Nancy Rowley, Dan Daly, Charlie Koenigsacker,
7,1 Sandra Martin and Karla Dahl. FY1989 volunteers were Elona McLees, David Crum, Cat Moore,
Kim Morgan, Sara Quigley and Ron Bosch. Our practicum student for fall, 1988 was Irene
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PLANS FOR FY1990
Work toward establishing PATV; negotiate a new lease for studio space; help establish a
i positive environment for public access.
Explore ways to refine AV Desk procedures to regain control of the workflow.
Update informational video productions on ICPL services, particularly as stated in the Five
-; Year Plan.
Institute regular maintenance of the circulation video collection.
- Install new audio equipment in the AV Lab and complete the public domain movie project,
as outlined in our LSCA grants.
- Incorporate booking of displays into AV desk procedures.
Dewey McGuire
Audiovisual Services Coordinator
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CHILDREN'S SERVICES FY89 ANNUAL REPORT 11
HIGHLIGHTS
Five "new" staff members joined the Children's Room in one year (out of a staff of eight)]
It was a great relief to be fully staffed again after the sad loss of Hazel Westgate and Judy
Kelley,
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On March 15, Mayor McDonald Issued the official t00,00oth Library Card to 2/s year old
Adam Wright. Adam was chosen through a Children's Room contest and he handled his
new celebrity status like a real "pro."
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On May 25, many of Hazel Westgate's friends and colleagues attended a special dedication
of the Hazel Westgate Story Room and the Westgate Collection of Original Children's Book
Art in her honor.
Children's Room programming statistics showed a 26.8% Increase in attendance over FY88
and, in fact, stood at the highest level since 1980.
Volunteer hours in the Children's Room Increased dramatically In FY89 - by 36.8% for adult
volunteers and over 52% for youth volunteers.
The Friends Of the Library voted in April to donate $8,000 of their $11,500 gift to increase
children's materials, programming, and equipment In FY90.
The Children's Room received a $1,200 donation in May from the Iowa City Rotary Club to
underwrite the 1989 Summer Reading Programs.
successful
$5,400!LSCA grant or ants r Including a
develop e written f compact disc collection and a $1,,0Dor Children's Services durinO Iowa State
Arts Council grant for the 1989 Popo's Puppet Festival.
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- The Year of the Young Reader, the Library's 100,00Dth Library Card, the dedication of the
Hazel Westgate Story Room, and the other diverse events all seemed to come together in
FY89 as a sign of things to come, as Children's Services began preparation for the exciting
challenges of the "Young Child's Door to Learning" goals in the new Five -Year Plan.
PERSONNEL
It was QUITE a year for Children's Services, with three resignations, the addition of four new
staff members, and the promotion of a fifth) Beginning in July, Judy Kelley resigned as Youth
Services Coordinator and Barb Black was hired as the Library's Young Adult Librarian to work
in both Children's Room and Information Department. In August, Craig Johnson was
to Library Assistant III to work in the Children'promoted
s Room Desk and programming schedule as well
as catalog children's materials in Technical Services Department. Julie Falat was hired then
to fill the second Library Aide position. In September, Debb P. Green moved from Tampa,
Florida and started as the library's new Coordinator for Children's Services. In October, Julie
Falat resigned (due to family emergencies) and was replaced by Joyce NaMer in November.
In April, the library readvertised the Librarian I position for a children's spec]allsUcataloger and
Craig Johnson was hired upon completion of his M.L.S, degree from the University of Iowa
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Graduate School of Ubrary and Information Science in the spring. Finally, at the end of June,
Joyce Naffier resigned to move to Texas and Chris Deegan temporarily took over her position's
hours in addition to his own for the rest of the summer.
Besides those already mentioned, the Children's Room staff included Jody O'Mara, Deanne
Wortman, and Nancy Holland. Jody has been with the Ubrary for 14 years, Deanne for 9 years
and Nancy received a special City award this year for her 10 year anniversary with the library.
These three individuals each deserve special mention here for their dedication, good humor,
and willingness to help both new staff as well as regular Children's Room patrons adjust to the
many changes the past year brought. Without their professionalism and skill, we could not
have managed the changes and growth of the last year as well as we did. All of us are
sincerely grateful for their enthusiasm, encouragement and support.
In addition to the regular staff, the Children's Room depends heavily on the help of library
volunteers of all ages. Whether for videotaping, sign language, interpretation, storytimes,
summer reading program assistance, the Children's Room benefits from the help of many adult
volunteers. They range In or senior
h school students to retirees. In
there were over 834 adult volunteer r junior hou scontributed 9n the Children's Room - an increa e8of
over 36.8% over FY88. Even more Impressive was the rise of hours contributed by the library's
youth volunteers - more than 550 hours, or an increase of over 52% over the year before. The
youth volunteers are elementary school aged children who work regularly scheduled hours
under the supervision of Jody O'Mara. They assist with straightening shelves, processing
materials and children's programming. At the same time, they learn to understand and use the
library, be responsible workers, and help others. The efforts of all our volunteers made a
tremendous difference in everything that Children's Services did in FY891
STAFF ACTIVITIES
1988 Children's Uterature Festival at the University of Iowa - Barb, Debb, Craig, Jody.
1988 LLA. Preconference, "Reading Aloud to Children," at Ames - Debb:
1988 Iowa Ubrary Association Conference at Ames - Debb.
1989 "Books Have It, So Do We" conference in Cedar Rapids - Nancy, Craig.
1989 University of Wisconsin conference, 'The Distance Inside of Me: Imagination in
Children's Literature," at Madison, Wisconsin - Debb.
East Central Regional Ubrary Grant Writing Workshop at ICPL - Barb, Debb.
Children's and Adolescent Round Table (CART) Meeting at ICPL - Debb, Craig.
Ashley Bryan (children's author) presentation in Iowa City - Debb, Deanne.
Stephen Gammell (children's Illustrator) presentation at Roosevelt School in Iowa City -
Debb.
Fall & Spring Children's Agenda, general meetings at ICPL - Barb, Debb, Craig.
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Several Iowa City School District In -Service Meetings for Media Specialists - Barb, Debb,
- Deanne,
Several 1989 Community Reading Project Committee meetings - Debb.
Guest speaker on innovative use of books with children for a children's literature
workshop at the Senior Center in Iowa City - Jody.
Guest speaker on the best children's books of 1988 at the Young Writer's Conference
In Iowa City (sponsored by the Old Capitol Area Council of the International Reading
_ Association) - Debb.
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Regular meetings of the Iowa City Arts Fest Steering Committee - Deanne.
Regular meetings of the Children's Agenda Task Force on support services for child
care providers - Debb.
Regular meetings of the 4 C's Parent Education Subcommittee - Debb.
1988 Human Rights Awards Breakfast - Debb.
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_! In addition, the library was represented by Children's Room staff at events and/or meetings of
„local groups as; diverse as the Rotary Club, the Iowa City Association for the Education of
Young Children, and the Downtown Association.
COLLECTION DEVELOPMENT
With changes in the Children's Room staff this year came several new selectors of children's
library materials. As a new selector at this library, I cannot say enough about the quality,
depth, and breadth of the children's collections developed over 39 years by Hazel Westgate.
It is an exemplary collection that respects and provides for the interests, wishes,; and needs
of the children who use it. It will be a rewarding challenge for us to continue developing this
collection, particularly with the expanded role and materials budgets for children mandated in
the Library's new Five Year Plan. Collection development work accomplished during FY89
included:
- expenditure of a children's materials budget of $27,422.00;
complete examination and/or purge of all children's materials that did not circulate in two
years;
extensive weeding of the Dr. Seuss, paperback, Ladybird Book, and audio/disc collections;
- - partial weeding of the picture book collection and conversion of some of the same to the
juvenile non-fiction collection;
_i - continued development of the juvenile reference collection using gift funds from the Sunrise
Optimist Club;
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continued expansion of the children's video collection (resulting in a circulation increase of
over 44%);
examination of the children's magazine collection with subsequent dropping of titles not
used and the addition of six new magazines for kids;
examination of children's collection strengths and weaknesses for the development of a
Friends of the Library gift "wish list" request In April (which resulted in a very generous gift
of over $6,800 towards purchasing new (or revised) high demand children's materials);
initial planning and selection of a new "Board Book" collection for use by toddlers and
babies (to be completed in FY90);
preparation for the FY90 budget increase to recondition and expand the picture book
collection through a checking of core lists, bibliographies, and other standard selection
tools.
In addition to my areas of selection, Jody O'Mara was the selector of the children's toys and
games and Nancy Holland selected additional copies of popular children's videos. In May,
Craig Johnson was promoted and became the selector for the juvenile non-fiction, "JA's" and
audio/book collections. Since then he and I have met several times for training and planning
of future, children's selection goals. Finally, both Nancy and Craig worked many hours on
weeding projects and bibliography checking and our Library Aides Chris Deegan and Joyce
Nagler were of great assistance with weeding projects.
INFORMATION
Information that is accurate, timely, and free of restriction is one of the essential services that
public libraries offer to patrons, young and old alike. The Children's Room staff consistently
strives to provide excellent reference and reader's advisory service designed to meet the wide
spectrum of patron needs found in a culturally diverse and sophisticated university community
like Iowa City.
In FY89, as the department changed the majority of its staff, it also revised its "definitions" of
what was considered to be a true reference transaction. This is, I am sure, what resulted in
an overall 8.2% drop in Information questions answered in the Children's Room during the past
year. Interestingly enough, while in-person and community/mail questions "dropped"
substantially, there was a 26.8% Increase In children's program attendance plus a 12.9%
increase in the number of telephone questions answered in the Children's Room (all at the
same timel). Also, the numbers of children's tours and attendance rose substantially - an
activity that teaches young patrons how to use the library and answers questions.
In addition to answering questions, other Children's Room information -related activities
Included:
expansion of the juvenile reference collection through the selection of new titles and revised
editions, and the reinstatement of the Something About the Author series;
thorough examination of the Children's Room collections for targeting future Information -
related and collection development activities;
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_ . development of a successful request to the Friends of the Library to update all outdated
editions of children's encyclopedias and stale and country books during FY90•
demonstration of how to use the Books -In -Print -Pius CD-ROM system in the Information
Department for Children's Room staff by Barb Black. i
_ PROGRAMMING I
FY89 was a milestone year for Children's Room in which both the numbers and attendance of
children's programs showed significant increases. The number of programs performed rose
38% while attendance Increased by a startling 3,500+ (or 26.8%)I The total attendance of
children's programming was, in fad, the highest since 1980, when the library was still in the
old building. Causes of this increase may have been the restoration of Thursday night and
Friday hours, beginning experiments with outreach programming, several well -attended special
events (such as Children's Day and Popo's Puppet Festival), and increased efforts to publicize
children's programming through the media.
_ Besides those mentioned, children's programming showed other indications of growth and I
change. Some of these Included: starting monthly "New Book Storytimes"; continued decline
in children's 16mm film program attendance; plans to modify iQdstuff programs for school-age
children by offering "school's out" events; Increased use of volunteer programmers; successful
completion of the "Hear Me Read" and "Summer Reading Games" programs plus planning and ,
promotion of an expanded 1989 summer program underwritten by the Iowa City Rotary Club;
J and donation of the Children's Room's first programming budget In April by the Friends of the
Library.
Finally, other programming activities during the year included: participation in the 1988 and
1989 Community Reading Projects; storytelling program swaps between Children's Room and
the Musser Public Library in Muscatine; puppet and storytelling performances by several
Children's Room staff at the annual Volunteer Recognition Dinner; and exploration of new
i - programming efforts aimed at parents of young children.
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The Children's Room worked cooperatively with many organizations which provided or co-
sponsored children's programs in FY89. Some of them Included Arts Connection, the Prairie
Guild of Puppetry, the Iowa City Arts Fast Steering Committee, the Iowa Festival, the Downtown
Association, the Iowa City Parks and Recreation Department, and the Iowa City Transit System.
PUBLICATIONS AND DISPLAYS
Publications: The Children's Room currently produces 24 publications designed to assist
patrons looking for services and materials for children. During FY89, four new publications
were developed, including:
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Saving the Earth: Children's Books on the Environment (a pathfinder done in cooperation
with Environmental Advocates);
Hear Me Read: Children's Books for the Young Reader (a guide for adults looking for i
jrecommended titles and readability levels);
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Reading Aloud to Your Child (suggestions for parents developed for the "READ TO ME"
summer program);
and The Westgate Collection of Original Children's Book Art (a description of the permanent
children's book illustration collection built by Hazel Westgate - done with the much
appreciated assistance of AV Department's Dewey McGuire and Nancy Rowleyl).
In addition, the Children's Room bookmark supply was replenished by drawings by local
preschool children during the week of the Young Child and staff member Deanne Wortman
produced 12 Children's Room Programming Calendars due to public demand. Finally, in June,
plans were made to revise the Children's Room Calendar and the Window (beginning in
September, 1989) and begin mailing the Calendar as a separate publication to all youth serving
agencies and day/home care providers as a way to start the expanded children's outreach
efforts included in the new Five -Year Plan.
Displays: .
Sunrise Optimists' Display Case:
"Musical instruments" from West Music
"Skeletons" from the University of Iowa Geology Department
"Miniatures" by Dolores Duran-Cerda
"Nutrition" by The American Dietetic Association (through University Hospitals)
Wooden WhIstlesm by Constance Westril Roberts
"Caldecoff Awards Books & Posters"
Idosk:
"Miniatures" by Dolores Duran-Cerda
'Tiny Town" by Hooley Dingel
Other:
"Harold and the Purple Crayon° drawings by Treebrook Preschool
"Where the Wild Things Are" drawings by Treebrook Preschool
"Black History Month" children's book display
"Wish Upon a Book" Paper Chain Contest & Posters for Children's Book Week
"Home-made Children's Valentines"
"Hand Crafts* by University of Iowa Arts & Crafts Class
Debb P. Green
Children's Services Coordinator
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CIRCULATION/SWITCHBOARD/COMPUTER SERVICES
FY89 ANNUAL REPORT
HIGHLIGHTS
- Highest circulation ever (723,404!).
- Participation in pilot Open Access project.
- Major computer upgrade.
CIRCULATION/SWITCHBOARD
With the doors reopened on Thursday evenings and Fridays, the public swarmed in to check
out a record number of items during FY89. For the first time ever, circulation topped 700,000
for a total of 723,404. It would have been higher if we had been able to reshelve materials in
a timely fashion but, as expected with such increases, Yeshelving was behind most of the year.
Check-outs at the Circulation Desk have increased 25% in the last five years (with no additional
permanent staff, I might addl). At the current rate, we would top 900,000 in five more years.
It is very difficult to predict Increases but the possibility of continued growth exists as new
collections grow, loan periods are experimented with and our patron base increases with state-
wide reciprocal borrowing:
This year we participated in a state -funded pilot project to provide reciprocal borrowing to all
participating library cardholders in Linn and Johnson counties. The projectprovided
reimbursement of 800 each for reciprocal loans made from January through April. During this
Your month period, 8,414 loans were'eligible for reimbursement. State funding will be available
starting October 1, 1989, to extend the program to the entire state. We anticipate increased
use from people outside our regular service area.
A seven year'high in new cards issued is not entirely accounted for by new reciprocal
agreements.. Cards issued to Iowa City residents rose twelve percent in FY89. A special event
in April honored the recipient of the 100,000th library card issued since circulation functions
were automated in 1979. Our registered patron base remains steady at around 50,000, even
with regular purges of unused cards.
A good portion of patron registrations required the changing of zip codes as Iowa City added
three new postal codes. Volunteers assisted staff in the tiresome but necessary task of
correcting zip codes by the July 1 deadline.
Both facilities and staff are reaching saturation levels in the Circulation Department. At times,
It is difficult to find a chair to sit in, let alone a chair with work space and a computer terminal.
The reshelving area is very congested. Rising circulation combined with Increased in-house
use has created a problem situation. We depend almost entirely on volunteers to check-in and
rough sort materials and frequently shelves and carts are so full it is difficult,for them to do
their job. Facilities must be examined to Insure maximum utilization and more page hours
added to keep up with shelving needs.
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Problems resulting from computer downtime and errors associated with a major CLSI upgrade
which began May 19 still are present as the year ends. The good news is that the new
backup system allows four terminals (rather than just one) to be used for circulation
transactions when the main system is down. The new backup system is much faster as well.
The Circulation Department has been able to absorb circulation growth in the last ten years
because software Improvements save time during the check-out process. Seconds saved here
and there add up to significant Improvements. The new computer system allows us to
continue to receive these software Improvements.
Staffing the switchboard with Circulation Department personnel during hours the library is open
has proved to be a good change. More people are available to fill in during absences and
the work provides a nice variety to other tasks. The switchboard is located in a good place
for view of Information, Check-out and Audiovisual desks but the area is very cramped. There
are three other work stations plus shelvers sorting books. The phone system itself is reaching
capacity and lacks timesaving features available with current electronic systems.
STAFFING
There were no changes in the department's permanent staff this year. As usual, many comings
and goings occurred on the page staff. Becky Petsch (8/88), Ann Maurer (1/89), Betty Wagner
(11/88), Jamie Deal (3/89), Dan greenwood (6/89), Shelly Platz (6/89), and Katrina Nelson (6/89)
all left during FY89. New hires Included Betty Wagner (8/88), Krista Chandler (11/88), Dan
Greenwood (12/88), Katrina Nelson (1/89), Jennifer Hill (3/89), Shelly Platz (6/89) and Jessica
Bristow (6/89). Margaret Brink held the work study position all year and Stephanie Nail has
worked most of the year on the Mayor's Youth Program. Several HACAP employees helped
out from January -April, but major increases in our costs for HACAP employees will mean less
use of this program in the future.
A staffing plan prepared for the Board in the spring details the needs for additional staff in this
department, both permanent and hourly paid. The staff has absorbed continuing increases in
work load. There is very little slack left to keep up with expected workloads. Saturday staffing
patterns have been changed. Most Saturdays the switchboard person rotates with desk staff.
The installation of a sliding window at switchboard will allow another place to Issue cards or
do re -registrations on busy weekends.
As staff becomes more pressed to keep up with day -today tasks, the vital role our volunteers
play becomes even more apparent. We used almost 3500 hours of volunteer time in FY89,
or 67 hours a week. The Interest and dedication shown by these individuals certainly is
significant to the Circulation Department.
COMPUTER SERVICES - CLSI
As mentioned briefly, the big news this year was the installation of a new ALTOS computer In
May. This machine replaces an old DEC PDP1173 and utilizes the UNIX operating system.
Currently, some programs are still in FLIRT and it is quite cumbersome moving from one
environment to the other. As of this writing, several major problems encountered with the new
system have been solved. Functional problems do remain with basic operational programs and
the new MARC editing facility does not meet basic requirements.
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While I look at recent events with some discouragement, I feel confident that we have the main
system we need to get us through several very Important years of total migration to UNIX and
bringing up the second on-line catalog, CL CAT. Funding opportunities worked out very well
and we will manage this upgrade with little or no debt, an almost miraculous turn of events.
With the negotiation of a new maintenance agreement this year, we are freed from the port
charges that kept our terminal numbers conservative. Peripheral equipment prices and
maintenance have also dropped. We must re-examine terminal numbers and placement as well
as attached devices such as printers and lasers in light of these new circumstances and weigh
these costs against improved worker productivity and customer satisfaction.
COMPUTER SERVICES - OTHER
"j Our first two IBMs are now five years old and still going strong. They have been joined by five
other machines in the Foundation, Administrative Office, Information, and two Bibliofile stations
in Technical Services. In FY90 a new machine will replace the Epson In the Information
Department.
With equipment proliferation, it became necessary to centralize maintenance as much as
possible. In FY89 we chose one company to service all of our machines on-site. This meant
that staff did not need to disassemble equipment and locate transportation to deliver equipment
for repair.
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Managing micros has become a difficult task. Equipment and software Is more sophisticated,
programs more plentiful and uses multiple. No decision is simple, nor can it be made quickly.
Items budgeted for nine months ahead are obsolete or needs have changed by the time
money can be spent. Increasingly, it is Important that all department managers be computer
literate enough to comprehend the possibilities and plan for future uses.
MEETINGS, CONFERENCES AND WORKSHOPS
September - December - State Blue Ribbon Task Force - Susan Craig
September - CLSI Midwest Users Group Annual Meeting - Susan Craig
November - Iowa Library Association Annual Conference - Susan Craig
May - "Leadership: The Vital Management Difference" - Susan Craig
ILA District Meeting - Susan Craig
June - American Library Association Annual Conference - Susan Craig
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COMMUNITY SERVICES FY89 ANNUAL REPORT 20
HIGHLIGHTS
The library made anew commitment to library -related programming for adults and launched
a successful series of book discussion programs featuring mystery and detective fiction.
We celebrated the Iowa City Sesquicentennial, the 100,000th library card since automation
began, and dedicated the Hazel Westgate Story Room.
- Special materials were purchased for deposit collections at MECCA, Pheasant Ridge
Neighborhood Center, and the new Broadway Street Neighborhood Center.
- Jail Service increased by 52% because of a more -than -full house at the jail.
- Easy readers for adults were arranged In a separate first floor display, a $1,000 FRIENDS
gift bolstered the audiovisual collection in English as a second language and.a $4,600
LSCA grant purchased recreational reading in Korean, Vietnamese and Chinese.
- Community Services received some much-needed workload relief as several tasks were
transferred to other departments.
SERVICES TO ADULT USERS WITH SPECIAL NEEDS AND INTERESTS
Though services in this area continued on "maintain" status in terms of general library goals,
these activities should be mentioned: hundreds of "Over 55" and "Homebound" brochures were
distributed again through the Senior Center orientation packets; groups serving persons with
disabilities were again Invited to the holiday music programs and to use the tax service; Room
117 was used by 75 handicapped readers, a 23% Increase; art from the Very Special Arts
Festival was exhibited in the, lobby; the number of Homebound users grew from 83 to go.
Eight sof them receive the Channel 20 Program Guide through the mail. Patrons over 65
checked out 23,287 items, a 4% increase.
Our„collection of easy recreational reading for adults Just beginning to learn to read was
removed from Its Integrated shelving location in the regular stacks and displayed in face -out
shelving in the adult Popular Library browsing area. An award-winning series of abridged
cassette/book versions of popular adult novels was added to the Easy Reading display. A
separate statistical code was assigned to this collection so we can monitor its use.
In response to the Increasing use of the library by non-English speakers, a $1,000 donation
from the FRIENDS was used to upgrade the audiovisual collection in English as a second
language. Jeanette Carter applied for and received an LSCA grant of $4,600 to acquire
recreational reading materials in Korean, Vietnamese and Chinese to build our foreign language
collection in languages we had not had before.
Jail Services, our only regular weekly outreach effort, jumped by 52% this year in direct
response to an over -crowded condition at the Jail. The eight year old facility has a capacity
of 47 and for weeks last winter and spring housed 50.60 Inmates a day. Kathy Mitchell, who
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for eight years has carried the books back and forth on foot (over 1,100 this yearl), will begin
to get help with these deliveries from the Maintenance staff and the anticipated purchase of
a van donated by the Optimist Club. Kathy received four spontaneous letters of appreciation
from prisoners for her excellent service. One former prisoner wrote: 'There are not a lot of
things which are impressive enough about a county jail to write about; but the job you do and
the dedication and concern you exhibited while I was there merits more than a thank you. To
my recollection, there was never a time when I didn't get what I requested from the Library -
right down to being one of the few people in Iowa City to read the Satanic Verses." The
Johnson County Sheriff's budget contributed over $3,000 to the library this year to buy reading
materials for the prisoners.
Deposit Collections are maintained (with greatly varying levels of activity and attention) at the
Jail, the Senior Center, Autumn Park Retirement Apartments, and Pheasant Ridge Community
Center; lending collections rotate every two months at three local nursing homes. This year
a great deal of time and over $500 of contingency funds from the library materials budget was
spent upgrading the deposit collections at MECCA (a residential substance abuse treatment
facility) and Pheasant Ridge Neighborhood Center (in a large, low-income apartment complex).
The library joined a community -wide response to rising rates of child and spouse abuse cases
in the Broadway Street area of apartments on the city's south side, by spending_ $200 to
develop a beginning collection of children's books, coping and parenting titles for the new
Broadway Street Neighborhood Center (due to open in September 1969).The deposit
collections, which usually receive a minimal amount of attention, are normally stocked with gifts
chosen by Community Services from among books scheduled to be sold at the FRIENDS'
sales. Needs and requests for these off-site browsing collections designed to bring books to
populations who normally do not or cannot use the library seem to be increasing. This will
be considered by the Facilities Planning Committee in FY90.
ADULT PROGRAMS/EVENTS
Though attendance at library -sponsored events dropped, co-sponsored events jumped by 13%,
and several exciting things happened.
The big development of the year was the Inauguration of a new library commitment to ongoing
adult programming related to basic library services. We received a $500 LSCA grant to support
our first series of adult book discussions in the "Let's Talk About It" series: The Reader. the
Writer and the Detective: The Eternal Triangle. The series was designed to test if there was
a market for this type of program in Iowa City, and we found the answer when the limit of 40
enrollees was reached by 1 p.m. on the first day of registration. By 6 p.m, we had 50 more
on the waiting Qstl Speakers Included James Kaufmann, David Morrell and Max Allan Collins,
Jr. The eager participants, mystery buffs all, devoured the books and the talks and demanded
to learn more. The FRIENDS co-sponsored the series, and Ellie Densen served as co-director
of the project with Carol Spaziani, Advisory Committee members were Ann Bagford, Brooke
Workman, John Hiett and Pat Schnack. Discussion leaders were Kay Loeffelholz, Dottie Ray,
Suzanne Richerson, John Hiatt, and Betty Stevens, Plans have already been laid for a fall
series, funded with a Humanities grant, on A Sense of Place: Small Towns, Community and
the Land.
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The library took a leadership role in coordinating three Natfonal Issues Forums this year.
Topics and sites were: AIDS (ICPL - attendance 50); Health Care for the Elderly (Senior Center
- 70); and the National Deficit (Iowa State Bank - 50).
We again co-sponsored the Volunteer Income Tax sessions with Beta Alpha Psi accounting
fraternity. Attendance at the 18 sessions was over 700, up 34% from 1988.
_ Over 500 kids and adults attended three holiday music programs, and over 100 attended the
dedication of the Hazel Westgate Story Room and a special ceremony honoring young Adam
__. Wright who received the 100,000th library card issued since automation.
— The library co-sponsored two community -wide meetings of the Children's Agenda attended by
over 200 people concerned about providing for the needs of children in our city.
We joined the celebration of the Sesquicentennial of Iowa City's founding in May with a first
—j prize-winning parade float coordinated by Susan Craig, a historical bus tour with Irving Weber
and a house tour (planned by Foundation and FRIENDS). These last two events drew about
400 people.
The Art Advisory Committee conducted the third annual Art Purchase Prize Competition. Sixty-
six artists entered 166 works, and the library acquired three more original works by local artists
j for the Art -to -Go collection.
PUBLIC INFORMATION ACTIVITIES
—� Cable TV, With the help of AV staffer Dan Daly, this department produced a new version of
the basic video tour of the library, and a tape about library volunteers which ran on Channel
26 as a part of Access Week.
Publications: The staff continued to evaluate the WINDOW, the library newsletter; to see If it
j was meeting needs for information about the library. In support of the new emphasis on
children's. services, it was decided to launch a separate children's calendar with Its own
targeted mailing list in FY90.
_ Administration of the publications program, which has grown from 41,559 copies in 1980 to
80,668 in 1989, was decentralized, with each department assuming responsibility for decisions
and budget for Its own publications. The Administrative Office wilt coordinate procedures,
which were updated this spring.
The Office began to explore costs for outside printing for several titles, and City Word
Processing acquired new and superior typesetting capabilities,
Displays:
Displays prepared by the library featured T-shirt art, the MacArthur Foundation videotapes,
the Fiction Express, differences among area libraries, Banned Books Week, the Foundation
Whistle Stop campaign, a large print display for Mercy Hospital book fair, Popo's Puppet
Festival, ICPL Jail Service, the mystery and detective book discussion series, new acquisitions
- of original art, Income tax forms, volunteer recognition, Women's History Week slide show,
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FRIENDS/Foundation Sesquicentennial House Tours, artifacts from old Iowa City businesses,
and the Kent photo collection.
The displays on T-shirt art and Banned Books attracted special attention from the media.
Special effort was made to feature Children's Services to help launch the five-year plan
objectives. At our request, community artists Emily Martin, Cindy Baldwin, Eric Creech, Deanne
Wortman and Kathy Mitchell created delightful displays for the outside case promoting Let's
Talk About It, Popo's Puppet Festival, and the summer reading program. Dan Daly and Carol
Spaziani researched and created a display for the Iowa City Sesquicentennial of their
collections of historical artifacts from Iowa City businesses. 84,495 income tax forms were
distributed through our four-month long display - up from 83,000 last year. A big part of Kathy
Mitchell's time each year goes to stocking and creating this display.
These community groups or artists mounted displays in the library to promote issues of interest
to them: Iowa Humanities Board (Wordsworth display), Riverside Theatre, Ag Expo, Iowa City
Craft Guild, Environmental Advocates, DAR, League of Women Voters, Donald Moffett (nature
carvings), Arts After School, Claudio Pizarro (photos of Chile), Sweet Adelines, Technigraphics
Copier Art, John Zielinsky, Dental Hygiene Association, The Bookery, Iowa City Department
of Planning, Iowa Woman, Amy Ulienfield photographs, Opera Supers, Women Against Racism,
Iowa City Department of Public Works, Historic Preservation Week, Very Special Arts Festival,
Riverfront Commission, and the Iowa City -Amagasaki Friendship Association. .
Beginning July 1, 1989, the booking and facilitating of community -produced displays will be
transferred to the Audiovisual Desk, while Community Services will place more emphasis on
book displays and library promotion.
Tours: Tours of the library for adult groups, through not promoted, are given by many
departments upon request. This year the following groups toured the library: Intensive English
class, Johnson County Farm Bureau Women, UI Newcomers, Kirkwood Business Education
class, SEED (new entrepreneurs training class), and a VNA Adult Day Care group,
Speeches: Talks about the library to adult groups were given by the staff to the Iowa City
Women's Club, Pi Lambda Theta, UI Library Science class, and the Rotary Club.
MEETINGS/COMMITTEES
Carol Spaziani continued to serve on the Advisory Board for the Voluntary Action Center, the
National Issues Forum Steering Committee, the Chamber of Commerce Art Committee,
FRIENDS Board, LET'S TALK ABOUT IT, and Art Advisory Committee staff liaison, Leaders in
Volunteerism (Iowa City Chapter), Women's Information Network, Pilot Club, Senior Center
service providers, the Johnson County Mental Health Task Force, and the Community Mental
Health Center Board. As a member of the Chamber Art Committee, she helped plan and
promote the first "Iowa Festival" of the arts (June).
Two new involvements this year were with the Downtown Association Promotions Committee
and Technology for Economic Development (TEDS) Committee convened by the Johnson
County Department of Human Services. The latter seeks to raise awareness about the needs
of the disabled for assistive devices and to promote the development of a center in Iowa City
to provide assistance in obtaining them,
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Meetings or training attended Included: a hearing on the state plan for library services,
Governor's Regional Conference on Volunteers, Children's Agenda, Iowa Library Association
Conference, Iowa Humanities Board Conference on Midwestern Literature, University of Iowa
Hospitals Patient Library Open House, Iowa City Sesquicentennial Committee, Senator
Grassley's Rural Economic Development Conference, Iowa City Area Development Group
Economic Development Conference, ILA State Documents Workshop, Iowa Congress of
Historical Organizations, and a Beta Phi Mu lecture by William Asp.
STAFF
Without Kathy Mitchell's knowledge, experience, and speed, this one-person (FTE) department
would be hard-pressed to deliver as many services as it does. Community Services maintained
its record of no permanent staff turnover since 1981. Bob Perry resigned In April as FRIENDS
Sale Coordinator, and Michelle Dralle was hired to replace him,
The planned transition of some tasks to the new Development Office was slowed in March with
the resignation of Pat Forsythe, delaying some of the much-needed workload redistribution.
At mid -year, It became obvious that the wide-ranging responsibilities and ever-increasing levels
of activities assigned to Community Services was causing work on collection to fall seriously
behind. The AV Department, the Administrative Office staff, the Circulation Department, and
the Information Department all assumed parts of the Jobs of display bookings, weekly calendar,
volunteer and publications work, bulletin boards and giveaways, and Jail circulation. Much time
was spent reworking procedures for these changes whose supportive effect will be felt mainly
in FY90.
Volunteers who helped Community Services were: Agnes Kuhn and Wendy Wyant (daily
upkeep of bulletin boards and book sales); Steve Marsden (discard shelf and magazine
exchange); Kathryn Tade (general clerical assistance); Robert Shea (coupon exchange); Leland
Stock (art print repair); Ralph Coty, Estyi Breazeale, Margaret Ullard, Belinda Marner, Katy
Moriarty and Jean Robinson (poster distribution); Ellie Densen, John Hiett, Frieda Shannon,
Brooke Workman, Pat Schnack, Ann Bagford, Dottie Ray, Kay Loeffelholz, Suzanne Richerson,
Sue Young (Let's Talk About It); Dorothy Wilson, Vida Brenner, Suzanne Ackermann and Pat
Palmer (Volunteer Program); Dorothy Wilson, Use Cucklanz, Catherine Moore, Alpha Bold,
Dorothy Gray, Lois Jensen, and Mary Pardon (Holiday Music programs).
Carol Spaziani
Community Services Coordinator
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Meetings or training attended Included: a hearing on the state plan for library services,
Governor's Regional Conference on Volunteers, Children's Agenda, Iowa Library Association
Conference, Iowa Humanities Board Conference on Midwestern Literature, University of Iowa
Hospitals Patient Library Open House, Iowa City Sesquicentennial Committee, Senator
Grassley's Rural Economic Development Conference, Iowa City Area Development Group
Economic Development Conference, ILA State Documents Workshop, Iowa Congress of
Historical Organizations, and a Beta Phi Mu lecture by William Asp.
STAFF
Without Kathy Mitchell's knowledge, experience, and speed, this one-person (FTE) department
would be hard-pressed to deliver as many services as it does. Community Services maintained
its record of no permanent staff turnover since 1981. Bob Perry resigned In April as FRIENDS
Sale Coordinator, and Michelle Dralle was hired to replace him,
The planned transition of some tasks to the new Development Office was slowed in March with
the resignation of Pat Forsythe, delaying some of the much-needed workload redistribution.
At mid -year, It became obvious that the wide-ranging responsibilities and ever-increasing levels
of activities assigned to Community Services was causing work on collection to fall seriously
behind. The AV Department, the Administrative Office staff, the Circulation Department, and
the Information Department all assumed parts of the Jobs of display bookings, weekly calendar,
volunteer and publications work, bulletin boards and giveaways, and Jail circulation. Much time
was spent reworking procedures for these changes whose supportive effect will be felt mainly
in FY90.
Volunteers who helped Community Services were: Agnes Kuhn and Wendy Wyant (daily
upkeep of bulletin boards and book sales); Steve Marsden (discard shelf and magazine
exchange); Kathryn Tade (general clerical assistance); Robert Shea (coupon exchange); Leland
Stock (art print repair); Ralph Coty, Estyi Breazeale, Margaret Ullard, Belinda Marner, Katy
Moriarty and Jean Robinson (poster distribution); Ellie Densen, John Hiett, Frieda Shannon,
Brooke Workman, Pat Schnack, Ann Bagford, Dottie Ray, Kay Loeffelholz, Suzanne Richerson,
Sue Young (Let's Talk About It); Dorothy Wilson, Vida Brenner, Suzanne Ackermann and Pat
Palmer (Volunteer Program); Dorothy Wilson, Use Cucklanz, Catherine Moore, Alpha Bold,
Dorothy Gray, Lois Jensen, and Mary Pardon (Holiday Music programs).
Carol Spaziani
Community Services Coordinator
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INFORMATION SERVICES ANNUAL REPORT - FY89
HIGHLIGHTS
Longtime staff member Judy Kelley leaves; her information assignment assumed by Barbara
Black.
A number of clerical tasks transferred to Circulation and Technical Services.
Five year plan gets started with two.surveys of Information Desk use.
EQUIPMENT
This was a particularly trying year In terms of using some
computer setup was "often of our equipment. The Equity
n not working, and If It was working, our Iowa Locator software (for
ILL) usually wasn't. A new color monitor didn't solve the problem
more accessible. With the computer upgrade In May, we lost.th but made our now BIP+
a ability to do on-line searches
until a modem and phone line become available later In FY90.
We were able to replace the typewriter for the
public with a newer model.
A small but sIgnif16wt'change I I '
n the physical
setup of the department involved
newspapers In storage into hangingfil6s, . putting the
the newspapers accessible. thus S increasing the storage space greatly and making
MATERIALS
A major acquisition which can be used by several departments is SIP+. It Is a
CD -Rom
product which has the advantage of doing keyword searches for titles and also has more
_JI frequent updates than the annual print edition. It also Includes reviews for man
it Is particularly useful as an aid to selection. y titles; thus
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Many of the Irving Weber newspaper articles were bound (a gift of the Llon's Club)�;and'an
Index to his books was provided by the State Historical Society. Our project to make an I Index
!of the newspaper articles has reached the point where a program will be chosen and data
entry will be done this year.
SERVICES
Because of the frequent problems with the Equity computer, our database searching was
somewhat limited, although'patrons are beginning to be aware of the capabilities of on-line
searching - especially for the Des Moines Register Index.
A brochure, Let's Eat, which lists the food and beverages offered In downtown Iowa City,
proved quite popular,
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Some clerical responsibilities were shifted to Technical Services, which look over checking -in
phone books and government documents. Linda's acquisitions of giveaway materials was
given to Kathy and Vivian took over the task of stocking the lobby rack. The use of volunteers
to maintain the bulletin board was discontinued, and maintenance Is now done by a page each
morning.
The updating of mailing lists, previously done by Community Services, was transferred to
Information.
STATISTICS
It was expected that Information stallstics would Increase as a result of our re -opening In June
of 1988, but the size of the Increase, nearly 17%, was surprising. A total of 59,962 questions
was recorded compared to 51,312 for the previous year. Phone, In-person and community
categories all went up at about the same rale. Printouts of the Association File were a popular
item, with a 23% increase last year. The Income tax distribution also continued to be a popular
service, with over 85,000 given away.
INTERLIBRARY LOAN
Our activity as far as, lending materials to other libraries continues to decrease. In the past
year we loaned 48% fewer books than In the previous year due to the fact that our
headquarters library, Cedar Rapids, could not. initially. search our, records on the E -C access
system;as was done in previous years or on the Locator for much'of the year. A proposed
change in the' statewide Interlibrary Loan system, which would allow libraries to request
materials directly from other libraries rather than going through regional headquarters, could
affect these figures drastically, but this is still several years off.
FIVE-YEAR PLAN ACTIVITIES
Although the new five-year plan starts oincially in July, 1989, the Information Department did
some preliminary surveys in the last part of the year. A study of the busiest times on the desk
was conducted for three months. A second, more detailed survey was conducted on three
days in each of three months. This survey recorded the content of the question, and sources
used to answer, in addition to the day and time of the survey. These results will be tallied,
cross -correlated and analyzed in order to make determinations about traffic patterns/staffing
needs and deficiencies in the collection.
PERSONNEL
Judy Kelley, who had been an integral part of this department for many years, resigned in July
to take a job in California. Her keen wit and friendship have, been missed as much as her
prodigious reference skills. Luckily, her position was filled by Barbara Black, whose experience
In both public and school libraries particularly qualifies her for the Information and Young Adult
assignments she has been given. Another longtime library employee, Carol Atkinson, left In
June and her Library Assistant's job was assumed by Jon Cone, formerly an Information page.
He, in turn, was replaced for the summer by a former page, Jo Futrell. The only other
personnel change was that of replacing Kim Boynton with Irene Patll, a former volunteer.
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We added three hard-working volunteers - Christa Galloway, Trace Black and Cheryl Mason.
They join our continuing (and very able) crew of Idamae Jones, Virginia Knotts, Janet Kane and
Jean Fountain.
The practicum students this year were Diane Adcock and Theresa Jehlik.
STAFF ACTIVITIES
John Hiatt again taught Getting to Know the Library through Kirkwood Community College.
His Green Dot Reviews, mainly with local authors of both fiction and non-fiction, were produced
regularly and shown on Channel 20... He also attended a BRS update, ILA and a grant writing
seminar.
Jeanette Carter served on a panel for the H.W. Wilson Company in New York City, determining
which titles should be added and withdrawn from the Book Review Digest. She also gave
several talks to local groups on new materials, and attended Spring ILA. Jeanette also
received an LSCA grant of $4,600 to purchase and make accessible statewide a collection of
fiction titles in Japanese, Korean, Chinese, and Vietnamese.
IJnda Dyer attended Fall ILA and a rural development conference.
Barb Black gave a number of book talks to junior high classes in the Iowa City schools.
PROSPECTS FOR FY90
We will continue to be heavily Involved with Five -Year Pian activities, conducting surveys and
working with other departments as they implement strategies suggested by the plan.
With a new computer, modem and phone line, we hope to get back on track with on-line
searching, using the Locator and BIP+ regularly, and adding some other CD-ROM applications.
A possible solution to our continuing aggravation with telephone book acquisitions may be in
the works in the form of a CD-ROM service. This will require close study.
We will Investigate several ways of providing more space for giveaway materials in several
areas of the library.
Jeanette Carter
Information Services Coordinator
TECHNICAL SERVICES FY89 ANNUAL REPORT
HIGHLIGHTS
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13,727 total items added to the collection (new high)
9,202 new titles were cataloged and added to the collection (new high)
14,648 items were withdrawn from the collection (new high)
25,261 titles were converted to MARC format (more than 75,417 records have now been
converted; over 50% of the collection)
1,806 books were sent to bindery for reconditioning (8 year high)
A new computer system and software upgrade (27.45) was installed.
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A new microcomputer based periodicals list was developed that provides Improved
access to library holdings.
CATALOGING/COLLECTION
It was a busy year in Technical Services. More items were ordered, cataloged, processed,
rebound and withdrawn than ever before in a single year. A combination of Increased funds
allocated for library material, coupled with a dramatic drop in the unit price of many AV formats
resulted in 13,727 items being added to the collection. The number of Compact Discs (516)
and Non-fiction Video Cassettes (507) added to the collection both reached new highs. The
number of Non-fiction Video Cassettes added is a 400% rise over the number added Just two
years ago. Overall, Audio Visual material accounted for 21.27% of "new titles" added to the
collection (another all time high). The specialized cataloging and processing demands of AV
material place increasing stress on the resources (both personnel and material) of this
department. The refined and specialized skills of staff members Diane Sunshine, Betty Carver,
and Steve Marsden have been taxed to the maximum as the percentage of non -print material
added to the collection continues to grow.
Operating against this backdrop of record highs in the numbers of new materials added has
been an ongoing project to convert the bibliographic records of older material from the
database format originally designed by our system vendor, CLSI, Into MARC format which has
become the library Industry standard. Streamlined procedures, a well-trained cadre of staff and
volunteers, and the excellent coordination of Pat Thompson and Terry Half resulted in over
25,000 records being converted in FY89, compared to just over 10,000 records converted in
FY88. The combination of. MARC records derived from the retro -conversion project, new titles
added, and a large scale purging of obsolete library material (14,648 items - another record)
resulted In over 60% of the database being in MARC format by the end of the year. This
keeps us on track for the ambitious goal of converting 80% of the database to MARC by July
1990.
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OTHER PROJECTS
1. As part of the selection process for the library, librarians regularly read many reviews
of both print and non•print material. Simply by placing their initials alongside a review,
librarians can have an 'order slip" created by support staff that gives the librarians all
the information they need (i.e. Author, Title, Cost, ISBN number, etc.) to order a title,
should they so choose. Prior to this year these slips were generally written out by
paraprofessionals working the Information Desk. This year the task of generating these
slips was shifted to Technical Services where we have been using the BIBLIOFILE
system that we use for much of our current and retroactive cataloging, to automatically
produce most of the Information needed on these slips. In addition to the time saved
by using this method, there are fewer errors in spelling and number transposition, plus
selectors receive far more information (i.e. LC subject headings, suggested Dewey
classification number) than could ever be provided using a manual system.
2. For those few selectors who do not need to have "order slips" generated but feel that
they can make a decision on the spot whether to buy a book or not, we created
procedures for FAST TRACK ordering. Under this method. Technical Services places
an order directly from an Initialed review, bypassing the 'order slip" routine. This has
resulted in the library receiving popular titles far in advance of what could be expected
using previous systems of ordering.
3_ A new SERIALS LIST was created on a microcomputer using the LOTUS spreadsheet
program. Previously the periodicals list was generated directly from the holdings
database, resulting' in a product that was difficult to read and often misleading because
it lacked cross-references and titles were not always in alphabetical order. The new list
eliminates' most of these problems and should provide improved access to our
periodical collection.
LOTUS was again used to create a spreadsheet to help manage the $10,000+ supply
budget that TS annually spends. In addition to monitoring the present budget, it also
supplies, valuable Information regarding cost comparisons and analysis.
4. New procedures were created for the establishment and purchasing of library Standing
Orders. These procedures will hopefully ease the means by which Standing Orders are
placed In the future and also Improve the accountability of individual selectors for
material that is routinely added to their assigned areas,
All of the records and improvements listed above are the result of a cooperative relationship
between staff and management that is constantly looking for ways in which library procedures
can be done better and more efficiently. Mutual respect, the ability to listen to one another,
and a willingness to change have produced a year of accomplishments like no other in TS
history.
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PERSONNEL
The whole library was stunned In October of last year with the swift and tragic death of Shirley
Swartzendruber. Shirley was the Serials Clerk in Technical Services and supplied the
department with warmth, grace and a sense of humor that we will always miss.
During the past year there have been several new staff members; Betty Carver (Serials Clerk),
Craig Johnson (Librarian 1), Jon Cone (Library Assistant 1), and Mary Elizabeth (Library Aide)
jI have all joined our team.
I would like to mention everyone who has helped to make this year a success, but at last
count there were 21 people who regularly contribute to the output of material from Technical
_ Services. I would, however, like to single out one of our hourly paid employees, Susan
! Dunker, who Is beginning her fourth year at the library this fall, for special recognition and
thanks. In addition to her duties as book processor, Susan has often been called upon this
past year to do a variety of jobs, from menial to highly skilled, that the department needs done
in order to operate effectively. She has always done these tasks with care and dispatch and
- deserves credit for providing that extra, something that makes this library such a special
organization.
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Hal Penick
_) Technical Services Coordinator
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- BUILDING SERVICES FY89 ANNUAL REPORT
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MAINTENANCE SERVICES AND PROJECTS
During FY89 the Maintenance Department provided general maintenance and security coverage
during the library's scheduled hours, provided support services for library programs, Foundation
and Friends activities, Artsfest, Hospice Roadraces, and other community -sponsored events.
We also performed or coordinated services, modifications or repairs, Including:
Concrete repair at the front steps.
Monitoring and verification of warranty work done on vestibule and window caulking.
Re-evaluated Maintenance Assistant's responsibilities, streamlined some procedures,
added tasks and "gridded" the weekly schedule.
Remounted exterior handrails and repaired some thresholds.
Installed heavy duty steel ashtrays outside the main entrances.
Wired and wall -mounted a large TV monitor at the Checkout Desk so patrons can view
information about the library while waiting in line.
Added two custom-made oak "returns" gboxes (for videotapes and compact discs) to
match the, existing one (for records) at the Circulation area.
Refurbished the display case, added lighting.'
Refurbished and restained'oak doors throughout the building.
Did numerous changes or modification of furniture arrangements, shelving units, storage
setups, etc. as requested by staff.
Collected surplus library equipment distributed to other city departments as appropriate,
hauled the remainder.to auction.
`Attended'a "Ubrary; Disaster"workshop at Cedar Rapids Public Library. Have started
"a plan" for our library,
Tried new strategies to improve service from our contract cleaner.
Coordinated rewiring for our computer upgrade.
Repainted transformer at northeast corner of the building.
Started working with the City's Recycling Committee on recycling procedures for the
library.
Coordinated installation of a reheat coil system in the lobby to alleviate winter
temperature problems at the Circulation Desk,
Repaired and reinforced south doors; replaced remote control components on north
door.
Rewired TV cable from Meeting Room A to the AV Desk as requested.
Continued recovering chairs,
Installed plaque recognizing the ICPL staff as top fundralsing team for United Way in
the Hospice Roadraces.
Installed a spotlight on artwork as requested.
Installed water shut-off valve to vending machines,
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BUDGET AND SUPPLIES
While we were within budget, paper supplies usage has risen faster than expected. For
environmental reasons we've switched from styrofoam to paper cups, considerably more
expensive. Hardware and other small supplies rose at anticipated, and we bought several tools
we needed. Monitoring and checking sources is always being done.
We reviewed contracts as usual, and discontinued the pest control contract. After a little
research, the Maintenance Department took that job over, with fewer complaints from staff.
ONGOING CONCERNS
Getting adequate cooperation from the contract cleaners regarding performance of the task
problem.
schedule continues to be a concern. Summer cooling in some areas continues to be a
BUILDING STATUS
Considering the volume of traffic through the building, the condition of the building remains
good, energy use relatively low, and the building systems are working efficiency.
STAFFING '. .
In'FY89,'Maintenance Department scheduled hours changed slightly with the Maintenance
Assistant going _up to 19 hours per week. The Building Manager remains at 40 hours per
week plus some HVAC maintenance time scheduled during system shutdown. We've had
several volunteers doing minorrepairjobs and cleaning.
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SUMMARY
"The faster I go, the behinder I get. Lots of special requests and projects and changes. The
building and its systems are in good condition and being well-maintained.
Ed Arensdofi
Building Manager
August 1989
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OFFICE SUPPORT SERVICES FY89 ANNUAL REPORT
HIGHLIGHTS
- Added a new hourly pay position (temporary) of ten hours/week by converting office
work/study funds.
Retained the services of Luana Hunter and Laura Henry as Office volunteers.
Added three Office volunteer positions (duties and staff described below).
Cross -training between Office Manager and Office Assistant continued.
Addition of an electronic typewriter to the Office microcomputer equipment.
Replacement of one public copy machine.
Assumed new responsibilities relating to library volunteers, weekly calendar and THE
WINDOW.
STAFFING
The Office is, a support service for the Director, staff, Board, Foundation, FRIENDS, and the
general public. Once again we relled heavily upon temporary staff (work/study and volunteers)
to meet the needs and deadlines of all these Individuals and groups. We Increased our use
of volunteers by 65% over FY88 and converted the Office work/study position to a 10 hour per
week on-going hourly pay position in June, 1988.
In FY89 Luana Hunter worked 64.5 flours as a volunteer assisting with library statistical studies;
Laura, Henry contributed 121.75 hours, as,a data entry volunteer; Dorothy. Baumgartner
contributed 87.5 volunteer hours assisting with clerical tasks and photocopying; Jean Robinson
worked 32 hours also assisting with clerical tasks, photocopying and posting flyers and Jim
Tomblin contributed 56 hours cheerfully. working on any and all assignments. Office volunteers
contributed a total of 361.5 hours during this past year.
Matt Stamp worked 190.75 hours as a work/study student through January, 1989.
The.combined total equals 552.25 hours or an average of 10.62 hours per week, See the end
of this report for a complete list of FY89 office personnel,
bfaOSS•TRAINING
The cross -training begun in FY88 was continued between the Office Manager and the Office
Assistant so that either can confidently assume all duties and responsibilities of the other in
an emergency.
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MICROCOMPUTER
This was the 'year of the microcomputer - Part III" for the Office staff with Jehle and Lee
continuing to fine-tune their computer skills. The addition of a Ouietwriter 8 electronic
typewriter, which can serve as a memory typewriter or as a letter -quality printer when Interfaced
with the office microcomputer, has allowed the office staff to work even smarter and more
productively. Office staff continued to learn the basics of Word Perfect.
PHOTOCOPIERS
The three photocopiers purchased in March, 1987, performed well for 24 months but extremely
high usage of the public copiers makes it necessary to routinely trade equipment before major
problems develop. In March, the smaller of the two machines was traded on a larger, heavy-
duty machine. During this past year 247,764 copies have been made on these machines. The
141,217 copies made by the public produce enough revenue to support the necessary
maintenance contracts and supplies for all three machines[ Refer to page 62 of this
Annual Report for a complete report on the Enterprise (photocopier) Fund.
OTHER ACCOMPLISHMENTS
- Advertised 15 temporary and 4 permanent staff openings and prepared related paperwork.
- Received 125 applications and administered 107 tests to prospective job applicants.
- Received 37 volunteer applications and conducted preliminary interviews (February. -June,
...1989).. .
Posted 25 volunteer job openings (February -June, 1989).
Prepared invoices totaling nearly $195,136 for library supplies and services for payment by
the City.
Processed invoices totaling $214,493 for library materials for payment by the'City.
- Monitored maintenance contracts for FY89 totaling $66,875.
- Coordinated the printing of 120,090 copies of forms and publications through the City's Print
Shop and the distribution of 29,993 copies outside the library at a cost of $5,026.83.
- Coordinated the printing of 177,059 envelopes, letterhead, labels, forms and borrower's
cards through area print shops at a cost of over $5,024.
- Maintained 22 computerized mail lists of over 812 entries for library publicity and outreach
mailings.
Prepared weekly library deposits totaling $138,227,
Prepared bi-weekly timesheets for 64 permanent and hourly pay staff people for an annual
payroll of $843,787.
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Maintained accounting procedures for Gifts and Bequests Fund with annual balance of $25-
30,000.
Monitored Memorial and Special gifts to the library amounting to over $25,673.
Assisted with the establishment of the Development Office and the transfer of some ongoing
procedures to the library office (supply purchases, payment of invoices, etc.).
- Completed the long-awaited revision of the Employee Manual.
PLANS FOR FY90:
- Set guidelines regarding office retention policy.
Prepare administrative policy notebook Integrating Development Office procedures.
Computerize all Gifts and Bequests recordkeeping into one spreadsheet.
Computerize volunteer recordkeeping.
- Transfer all hourly -pay Library Job descriptions to word processing for retention.
- Computerize weekly volunteer Job listing,
FY89 PERSONNEL
Office staffing during FY89 consisted of the following combination of permanent, temporary and
volunteer staff.
Joan Jehle, (40 hours/week); Debra Lee, (30.35 hours/week) permanent; Dorothy Baumgartner,
hourly pay, (10 hours/week, June, 1989+); Matt Stamp, work/study) Sept. 88 -January 89);
Luana Hunter, Laura Henry, and Dorothy Baumgartner, volunteers, (total of 9 hours/week).
Joan Jehle
Office Manager
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VOLUNTEER PROGRAM FY89 ANNUAL REPORT
VOLUNTEER HIGHLIGHTS
194 volunteers gave almost 6,500 hours in FY1989 — the equivalent of 3.1 full-time employees.
There was a 9% decrease in the number of people volunteering but a 1.5% increase in the
number of hours. The fifth Volunteer Recognition Dinner was held in March and enjoyed by
109 people. Thirty volunteers were honored with awards. Thanks to the FRIENDS of the
Library, Dorothy Wilson and Pat Palmer for their support of our Volunteer Program and to the
194 people who volunteered) We averaged about 97 current volunteers at any given time this
year and realized a net gain (after subtracting staff supervision hours) of 5,396 work hours and
$16,110 in net dollar value.
STATISTICAL ANALYSIS
194 volunteers (9% less than in FY88) contributed 11/2% more hours — still the second highest
yearly total since the program began in 1979 and higher than the year in which 822 volunteers
moved the library] Our key indicatorof the administrative efficiency of the program crept back
up from last year's 30 to 33.5 hours contributed by each volunteer — fewer volunteers gave us
more hourslThe more intensive staff effort Involved in developing single projects for large
numbers of volunteers or creative jobs for a single, talented volunteer applicant explains why
such volunteer projects are not created very often by our staff. Most of our volunteer hours
(53%) come from regular, ongoing, narrowly -defined tasks utilizing large numbers of volunteers,
such as checking in books. On the other hand, the more creative, short-term project may be
more satisfying for the volunteer and create wonderful public relations for the library - a good
example of the intangible, Immeasurable benefits of a volunteer program.
The increasing level of staff wages and the continuing use of volunteers at mostly "minimum
wage; entry-level type jobs over the years is resulting in a decreasing net value to the library
of the volunteer program. After taking Into account the value of volunteer supervision and
coordination time spent by the staff, each hour of volunteer time has decreased in net value
to the library from $3,00 in FY87 to $2.47 in FY89. Staff coordination time is more valuable,
but there is no more of it than there was inFY87 to spend developing creative ways to employ
volunteers. If we are to reverse this trend and maintain or increase the value of the program
to the library, we must either Increase the number of hours contributed or employ volunteers
at higher level jobs. For some years we have believed ourselves to be at saturation levels in
the number of volunteers. Therefore, our goal should be to find ways to create higher-level
volunteer jobs with the possible spinoff benefit that each volunteer will want to contribute more
hours.
ADMINISTRATIVE CHANGES
Community Services Assistant Kathy Mitchell continued to share recruiting and interviewing
duties. In February, the Administrative Office staff took over the preliminary screening
interviewing of all volunteer applicants Oust as they do for those applying for paid jobs). This
has freed a lot of time for the Volunteer Coordinator and resulted in a 45% Increase in the
number of volunteers interviewed and a 15% jump in the number placed.
■
i/ 1
37 —
The office also assumed responsibility for recordkeeping for Development Office and Youth
volunteers this year. Beginning in FY90, Development Office volunteer hours will be Included
in library totals and the library Volunteer Coordinator will recruit their volunteers. The Volunteer —
Coordinator developed new procedures for these changes.
DEPARTMENT ANALYSIS
The Administrative Office wins the prize for the department which most Increased its use of
volunteers - a whopping 65% increase) Several regular clerical volunteers were recruited to _
replace a Work/Study Program employee, and several volunteers transferred from Community
Services to the Office to distribute library posters and publications. As the Office workload
Increases, there is a continuing need for volunteers to take over specific tasks/jobs.
Children's Services' 36.8% increase can be attributed to: _
- A 26.8% increase in program attendance as well as an increase in number of programs
offered due to re -opening on Friday. Most Children's Services adult volunteers help with _.
programs, either performing, videotaping, storytelling, or offering program support..
Three major program events (Popo's Puppet Festival, Miniatures Workshop and Arts Fest _
Children's Day) used larger numbers of volunteers than ever before.
This department also runs a separate Youth Volunteer program for children under seventh _
grade. This year Jody O'Mara began working with this group and was able to spend more
time with them, allowing the former limit of one hour/week/volunteer to be lifted and Increasing —
the hours given by 52%. These totals are not included in the general volunteer statistics
because it is basically a teaching program. _
Technical Services also Increased hours by 17.4%. They were fortunate to have two
professional level volunteers all year working on retroconversion and to have found an able, `
reliable volunteer to whom they could assign a variety of clerical jobs.
Other departments showed small decreases except for Community Services which decreased `
a whopping 72% as some tasks were transferred to other departments and we returned to _
more normal levels after last year's Readathon.
VOLUNTEER RECOGNITION
To mark the "Year of the Young Reader" and help kick off the ICPL's emphasis on services to
children in Its new five-year plan, the FRIENDS Volunteer Recognition Committee (Dorothy
Wilson, Carol Spaziani, Suzanne Ackermann, Ellie Densen and Pat Forsythe) planned the March
IS.Volunteerbinner around a theme of "An Adult's Garden of Stories." 109 volunteers who —
had helped the library in 1988 gathered In Room A to enjoy, Mad Hatter Tea Party punch,
Three Little Pigs delight, and Mr. McGregor's green beans. Debb Green, new Children's
Services Coordinator, entertained with a delightful participation story, and videos of "Popo & —
Don" were shown featuring seven-year, 100 -hour volunteer Don Benda. Twelve people received
book awards for 100 hours of service, nine received ICPL T-shirts for 200 hours, and six
155;2- —
38
sweatshirts for 300 hours. Karla Dahl's and Janet Connor's names were placed on the lobby
placque for 500 hours and Nancy Sereduck was presented with a gift certificate for being the
first library volunteer to contribute more than 1500 hours.
TRAINING ACTIVITIES
Carol Spaziani served again on the Advisory Board of the Voluntary Action Center and
attended monthly meetings of Leaders in Volunteerism.
Dorothy Wilson, Pat Forsythe, Mark Weber and Carol Spazianl attended the regional Governor's
Conference on Volunteers in September at Cedar Rapids.
— HELPERS
J I
Thanks go to the Friends of the Library, their Volunteer Chairs Dorothy Wilson and Pat Palmer,
-i and their helpers Vida Brenner, Ellie Densen and Suzanne Ackermann for their co-sponsorship
_- and support of this program; to the Library office staff who lend support for volunteer
recordkeeping (as well as adding preliminary screening interviews this year); to Kathy Mitchell
who assists with recruiting; and, of course, to the 194 wonderful people who volunteered their
time. A list of their names, as well as all of those who helped as Youth Volunteers, FRIENDS,
Foundation and Board volunteers, is available in -a separate publication entitled "Volunteers
i 1968."
J
The library benefits from the efforts of volunteers to the tune of 5,396 net gain in hours,
$16,110 net gain in dollar value and immeasurable gain in good will, a partially -trained pool of
potential job candidates, and the satisfaction of providing work experience for rehabilitation.
— Carol Spazianl
i
Volunteer Coordinator
I1
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PERMANENT STAFF
yI- Switchboard Services
Susan Craig
Valeria Schnor
Susan B
rown
Debra Lee
Circulation Services
"Susan Craig
Ron Prosser
Mary Estie Smith
Valeria Schnor
Lorene Hunter
Deb Wy)ack
Diane Sunshine
Beth Daly
Sara Brown
IOWA CITY PUBLIC LIBRARY
STAFF ROSTER - FY89
ADMINISTRATION
`Lolly Eggers
`Susan Craig
Joan Jehle
Debra Lee
Ed Arensdorf
Information Services
` Jeanette Carter
Susan Craig
Carol Spaziani
Barb Black
John Hiett
Linda Dyer
Hal Penick
Lolly Eggers
Joan Tucker
Kathy Mitchell
Stevie Andrew
Audiovisual Services
` Dewey McGuire
Dan Daly
Nancy Rowley
Charlie Koenigsaecker
Youth Services
• Debb Green
Craig Johnson
Jody O'Mara
Deanne Wortman
Nancy Holland
Barb Black
Community Services
` Carol Spaziani
Kathy Mitchell
`Administrative Staff.
NOTE: People who work in more than one Division or Department are listed more than once.
(continued)
39
r;
Technical Services
_
`Hal Penick
i
I
Joan Tucker
Pat Thompson
J
Mary Estle Smith
i'
Diane Sunshine
I
Terry Hall
�I
Greg Kovaciny
- Stevie Andrew
i
Betty Carver
L
Craig Johnson
yI- Switchboard Services
Susan Craig
Valeria Schnor
Susan B
rown
Debra Lee
Circulation Services
"Susan Craig
Ron Prosser
Mary Estie Smith
Valeria Schnor
Lorene Hunter
Deb Wy)ack
Diane Sunshine
Beth Daly
Sara Brown
IOWA CITY PUBLIC LIBRARY
STAFF ROSTER - FY89
ADMINISTRATION
`Lolly Eggers
`Susan Craig
Joan Jehle
Debra Lee
Ed Arensdorf
Information Services
` Jeanette Carter
Susan Craig
Carol Spaziani
Barb Black
John Hiett
Linda Dyer
Hal Penick
Lolly Eggers
Joan Tucker
Kathy Mitchell
Stevie Andrew
Audiovisual Services
` Dewey McGuire
Dan Daly
Nancy Rowley
Charlie Koenigsaecker
Youth Services
• Debb Green
Craig Johnson
Jody O'Mara
Deanne Wortman
Nancy Holland
Barb Black
Community Services
` Carol Spaziani
Kathy Mitchell
`Administrative Staff.
NOTE: People who work in more than one Division or Department are listed more than once.
(continued)
39
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Staff Roster 40
Page 2
HOURLY PAY STAFF: (as of 6/7/89)
This list includes those hourly pay employees who
have worked at the Library for longer than 6 months.
This is the core of our 10.00 FTE part-time staff.
Carole Atkinson - 6 years
Whitney A. Davis - 3 years
Whitney Davis - 3 years
Karla Dahl - 3 3/4 years
Terri Byers - 2 years
Maureen Delaney - 3 years
Susan Dunker - 3 3/4 years
Jo Futrell - 4 years
Alison Galstad - 2 years
Kathleen Henderson - 5 years
Steve Marsden - 6 3/4 years
Vivian Kleinschmidt - 3 years
Maryann Seaver - 1 3/4 years
Subha Kumar - 11/2 years
Sandra Martin - 4 3/4 years
Tracy Mosman - 11/2 years
Larry Ross - 2 years
Kourtney Streb - 1'A years
Krista Chandler - 6 months
Jon Cone - 9 months
Chris Deegan - 1 year
Mary Elizabeth - 6 months
- Jo Futrell - 4 years
Dan Greenwood - 6 months
Joyce Naffier - 8 months
Irene Patll - 9 months
�I
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IOWA CITY PUBLIC LIBRARY FACT SHEET 41
POPULATION SERVED: Iowa City, 50,508; rural Johnson County, 15,000 (by contract).
GOVERNING BOARD: A nine -member Board of Trustees appointed by the City Council
with powers to employ a Director and staff, expend tax funds
allocated by City Council, contract with other jurisdictions, and
receive and spend gift funds and other revenues.
Members: Tom Gelman, President
Ellen Buchanan Ted Pacha
Lois Cox Gary Reed
Jeri Hobart Jay Stein
Katherine Moyers B. Kent Swaim
STAFF: Librarians - 9.5 F.T.E.
Other Permanent Staff - 19.75 F.T.E.
Hourly Pay - 10 F.T.E.
Volunteers - 90
CARD HOLDERS: 47,000
COLLECTIONS: Books - 150,000 volumes
Periodicals and Newspapers - 500 current subscriptions
Non -print Materials - 17,500 items
ANNUAL USERSHIP FIGURES:
Circulation - 720,000 Visits to Library - 500,000
Information Requests -75,000 Program Attendance - 23,700
Meeting Room Use - 1,000 meetings
ANNUAL BUDGET: $1,500,000
Tax Support: City - 85%, County - 10%, Federal and State - 0%
Other Revenues - 5%
Expenditures for Library Materials - $205,000
PHYSICAL FACILITIES: 47,000 square foot building opened June, 1981, with meeting rooms,
audiovisual facilities, on-line automated circulation and catalog system
and space for 220,000 volumes.
SUPPORT GROUPS: Friends of the Iowa City Public Library. Founded 1976. 900 members.
Iowa City Public Library Foundation. Founded 1982. 1500 contributors.
7/24/89
155.2-
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-
IOWA CITY PUBLIC LIBRARY FACT SHEET 41
POPULATION SERVED: Iowa City, 50,508; rural Johnson County, 15,000 (by contract).
GOVERNING BOARD: A nine -member Board of Trustees appointed by the City Council
with powers to employ a Director and staff, expend tax funds
allocated by City Council, contract with other jurisdictions, and
receive and spend gift funds and other revenues.
Members: Tom Gelman, President
Ellen Buchanan Ted Pacha
Lois Cox Gary Reed
Jeri Hobart Jay Stein
Katherine Moyers B. Kent Swaim
STAFF: Librarians - 9.5 F.T.E.
Other Permanent Staff - 19.75 F.T.E.
Hourly Pay - 10 F.T.E.
Volunteers - 90
CARD HOLDERS: 47,000
COLLECTIONS: Books - 150,000 volumes
Periodicals and Newspapers - 500 current subscriptions
Non -print Materials - 17,500 items
ANNUAL USERSHIP FIGURES:
Circulation - 720,000 Visits to Library - 500,000
Information Requests -75,000 Program Attendance - 23,700
Meeting Room Use - 1,000 meetings
ANNUAL BUDGET: $1,500,000
Tax Support: City - 85%, County - 10%, Federal and State - 0%
Other Revenues - 5%
Expenditures for Library Materials - $205,000
PHYSICAL FACILITIES: 47,000 square foot building opened June, 1981, with meeting rooms,
audiovisual facilities, on-line automated circulation and catalog system
and space for 220,000 volumes.
SUPPORT GROUPS: Friends of the Iowa City Public Library. Founded 1976. 900 members.
Iowa City Public Library Foundation. Founded 1982. 1500 contributors.
7/24/89
155.2-
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IOWA CITY
PUPLIC
LIBRART
-
i
i,
MATERIALS
ADDED FYB9
CUMULATIVE
42
- ! --
Nen
Added
Total
Net
Collection
... i -
ADULT MATERIALS
------------------
fitles
Copies
Added
Gifts
NO
%Gifts
Zile"
Gronth
F4'BBFYB4
-
Fiction
Nonfiction
1698
1032
2130
263
2841
9.61
62.21
-111
20910
20794
-
Total Print
3855
5553
1842
5697
511
8394
9 -OZ
67.7Z
-2697
03798
81101
2874
6427
774
11235
9.2Z
65.92
-2808
112700
104900
Compact disc
486
30
516
B
14
I.6X
94.21
442
594
1036
-
_
Music audio disc
U9
115
264
102
590
38.6Z
56.42
-334
7357
7023
-
-
-
Film
Movie Video
0
343
0
73
0
416
0
0
ERR
ERR
0
172
p2
!
Nonfiction Video
353
154
507
B
10
37
1.9X
82.5%
379
1172
UIS
-
Other N -F AV
215
104
319
60
27
2.01
69.62
480
1092
1572
Fiction AV
132
20
152
4
211
21.3I
67.41
108
2540
2b4B
Art
9
8
2.61
B6.8Z
144
370
514
Sales
7
0
9
3
IT
33.3%
IOO.Oz
-2
487
485
-
Computer software
23
12
7
19
30
3
34
15.82
36.81
-15
170
155
--�
Total AV
1717
515
2232
2
208 .
4
1004
6.71
9.31
76.72
76.91
26
1228
109
13927
135
15155
Total Adult
1270
3389
10659
902
12239
9.21
68.22
-1580
126635
125055
..�(
JUVENILE MATERIALS
jEazyrAeader
824
701
1525
401
916
26.3%
%OZ
604
17044
17658
,.
-
!Fiction
321
170
491
74
`, 637
15.11
65.4Z
-U6
8722
8576
Tchin
517
145
692
90
543
13.01
79.01
144
10101
10250
iota!otal jPri nt
1692
1016
2708
565
2096
20.91
62.5Z
612
35072
36484
-
-'
!Audio disc
70
5B
120
I
241
O, BX
54,72
-119
1040
921
_
!Audio book
26
17
43
0
46
0.02
60.52
-3
742
739
j9ideo
120
44
164
2
6
1.21
73.22
150
344
502
i6ames/Toys
20
0
20
1
6
5.01
100,02
14
224 •
!Other
/
1
5
1
B
20.0I
80.02
-3
59 -
..238
56
-i
Total jAV
240
120
360
5
313
1.41
66.72
47
2409
2456
Total Juvenile
1932
1136
3068
570
2409
18.61
63.OZ
659
38201
38440
•, ... �I
_I
TOTAL AV
1957
635
2592213
1317
8.21
75.5Z
1275
16336
17611
TOTAL PRINT
7245
3890
11135
1330
13331
12.01
65.11
-2196
148580
146384
i
-TOTAL CATALOGED
9202
4525
13727
1552
14648
11.32
61.01
-921
164916
163995
UNCATALOGED MATERIALS
�.
_j
Adult Paperbacks
P
1153
616
53.41
J Paperbacks
III
B6
77.52
Comics
932
260
31.31
Pamphlets
3524
0
O.OZ
-I
Catalogs
1166
0
0.01
I
Directories
350
O
0.01
-i
I
Total Uncataloged
7136
456
6.42
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43
fERSONIIEL RESOURCES - FIVE YEAR TOTALS
------------------------------------------------------------------------------------
FY1995 FY1996 FY1987 TY1988 FY1989
-•---•- -------------- ......
(lours Percent (lours Percent Ilours Percent (lours Percent (lours Percent
- IIUURS NORLED BY:
_ Permanent staff 56079 66.52 56765
temporary staff 20621 66.11 $6783 65.01 55640 70.61 62010 66.51
J 24.51 20912 24.3I 19810 22.7I 15267 19.42 22937 24.61
----
TOTAL PAID BY ICPL 76703 90.91 77677 90.41 7659) 87.72 70907 89.92 81947 91.01
i
York/Study 823 1.01 1084 1.32 1139 1.31 657 0.01 809 0.95
Special programs 744 0.91 1622 1.91 1098 1.31 585 0.71 525 0.61
Grants/Gifts 161 0.2I 223 0.31 1291
J.51 0 0.02 0 O.OS
Volunteers $7/3 6.81 5139 6.01 6943 7.92 6403 8.11 6483 6.91
j Volunteers 162 0.22 147 0.1I - 297 0.31 303 ' 0.11 552 0.62
i01AL O111EA SOURCES 7633 9.11 8215 9.62 10768 12.31 7948 10.11 8369 9.01
--------------------------------------------------------------------------------------------------------
TOTAL IIOURS NORIED84736 100.01 85892 100.01 87361 100.01 76855
- 100.01 97716 100.01
40.5
-----------------------------------------------------------------------------------
41.3
42.0
37.9
44.9
3174
3149
2979
1677
3104
26.6
27.3
29.3
29.5
29.3
i
4
i
1
i
s.
VOLUNTEERS - FIVE YEAR
TOTALS
207
123
140
165
----------------- ---------------------------------
13%
28%
-68%
12%
44
CATEGORY
1985
1986
1987
1988
1989
HOURS WORKED
8%
------------------------------
31%
26%
11%
Administration
264
66.5
236.75
150.25
429.5
Percent chg
73%
-297%
72%
-58%
65%
Circulation
2952
2870.5
3746
3768.75
3429.75
Percent chg
-9%
-3%
23%
1%
-10%
Audiovisual
484
536.75
907.5
558.75
525.25
Percent chg
-20%
10%
41%
-62%
-6%
Community Services
502,
315
562
557.25
336.25
Percent chg
16%
-59%
44%
-1%
-66%
Information
460
458.25
424.5
297.75
284
Percent chg
24%
O%
-8%
-43%
-5%
Technical Services
652
398
549.25
642.75
656.75
Percent chg
4%
-64%
28%
-1%
17%
Youth Services
419
493.75
517.25
527.5
834.25
Percent chg
---------------------------------------------------------------------------
-20%
15%
5%
2%
37%
TOTAL
5733
5138.75
6943.25
6403
6495.75
Percent-chg
------- ----------------------------------------------------------
-1%
-12%
26%
-8%
1%
# VOLUNTEERS
162
131
130
214
194
# HRS PER VOLUNTEER
---------------------------------------------------------------------------
35
39
53
30
33.5
JUNIOR VOLUNTEERS
162
146.5
296.5
261.25
551.5
Percent chg
100%
-11%
51%
-13%
53%
ADMINISTRATIVE ACTIVITY
Applications recd
Friends
Percent chg
Self
Percent chg
TOTAL
Percent chg
------------------
Interviewed
Percent chg
# Placed
On-call
Percent chg
One time
Percent chg
,On going
Percent chg
9
-122%
104
12%
113
1%
122---
-14%
28
61%
52
40%
69
-26%
10
10%
147
-29%---
157
28%
148
18%
15
-87%
118
56%
74
7%
32
69%
80
-84%
112
-40%
120
-23%
8
-88%
46
-167%
69
-7%
22
-45%
66
-_21%-
88
-27%
76
-58%
19
58%
73
37%
48
-44%
22
O%
64
-----3%
86
-2%
---138
45% i
6
-217%
105 i
30%
54
11%
TOTAL
149
207
123
140
165
Percent chg
---------------------------------------------------------------------------
13%
28%
-68%
12%
15%
Current Applications
76
77
112
152
171
Percent chg
8%
1%
31%
26%
11%
# Transferred
6
3
5
2
3
Percent chg
-33%
-100%
40%
-150%
33%
# Terminated
88
Be
83
64
77
Percent chg
-40%
O%
-6%
-30%
17%
# On Current Roster
80
81
94
98
117
Percent chg
10%
1%
14%
4%
16%
LIBRARY SERVICES: FY89 COMPARED TO FY88 45
YEAR LAST P'CENT
TO DATE YTD CRG
i
IN -BUILDING SERVICES: Provide
materials for home, school
-;' and office use.
--
library facilities,
A. TOTAL CIRCULATION
726369
Average circulation per hour
I.
'
I _
materials, equipment
Adult Materials
478195
�
228078
Percent Children's
A. BUILDING USAGE
Non -Print
195305
Percent Non -print
26.9%
Equipment Loans
Total hours open
3184
2677
Undefined
3522
J
People into the building
503339
439033
14.6%
Average number per hour
158.1
160.1
-1.2%
'
i I
B. MEETING ROOMS
i I _
J
Number of non -library meetings
806
825
-2.3%
J
Estimated attendance
16919
19043
-11.2%
i
C. EQUIPMENT USAGE
1
JI
Photocopies by public
123706
103027
20.1%
}
Headphones checked out
7353
5632
30.6%
I
Public computer users
962
952
D. IN -BUILDING USE OF MATERIALS
�
1
Materials used from open shelve
871643
786006
11.0%
16mm`films viewed
145
203
-28.6% I
��
Video viewed
4912
3722
32.0%
`
-I
E. AUDIO VISUAL LAB
1
Hours open-
1006
992
1.4%
Total users
791
814
-2.8X
J
Room 117 for Disabled
75
61
23.0%
Group Study Rooms
1413
1143
23.6%
LENDING SERVICES: Lend
materials for home, school
-;' and office use.
J
A. TOTAL CIRCULATION
726369
Average circulation per hour
228.1
- B. CIRCULATION BY TYPE OF MATERIALS
Adult Materials
478195
Children's Materials
228078
Percent Children's
31.4%
Non -Print
195305
Percent Non -print
26.9%
Equipment Loans
1246
Movie/Film Loans
83077
Undefined
3522
650883
135.9
424111
215131
31.1%
157948
24.3%
1864
55306
3504
1.ux
23.7%
10.8%
-33.2%
50.2%
0.5%
LIBRARY SERVICES: FY89 COMPARED TO FY88 46
------------- - -------------------------------------------------------
YEAR LAST P'CENT
TO DATE YTD ONG
C. CIRCULATION BY RESIDENCE OF HER
Iowa City
i
i
i --
I-
528503
i
i
_j
I
Johnson County (rural)
J
75115
1.8%
Johnson Co as % of all
10.5%
10.4%
1.1%
Coralville
-I
.
i
Other Reciprocal
I
1104
112.7%
Total Reciprocal
21148
�r
20.3%
Reciprocal as % of all-"
2.9%
2.7%
7.8%
Fee Cards.'
.i
LIBRARY SERVICES: FY89 COMPARED TO FY88 46
------------- - -------------------------------------------------------
YEAR LAST P'CENT
TO DATE YTD ONG
C. CIRCULATION BY RESIDENCE OF HER
Iowa City
577609
528503
9.3%
Johnson County (rural)
76460
75115
1.8%
Johnson Co as % of all
10.5%
10.4%
1.1%
Coralville
18800
16471
14.1%
Other Reciprocal
2348
1104
112.7%
Total Reciprocal
21148
17575
20.3%
Reciprocal as % of all-"
2.9%
2.7%
7.8%
Fee Cards.'
13759
12598
9.2%
Undefined _
19100
27730
-31.1%
D. INTERLIBRARY LOANS
Loaned to other libraries
414
788
-47.5%
Percent of requests filled
93.9%
95.3%
-1.6%
Borrowed from other libraries
591
530
11.5%
Percent of requests filled
88.9%
92.2%
-3.6%
Books/Periodicals
232
217
6.9%
AV/Films
359
313
14.7%
E. RESERVES PLACED
4013
3039
32.1%
INFORMATION SERVICES: Furnish
information, reader advisory and
reference assistance
A. QUESTIONS. -ANSWERED
86742
74828
15.9%
Information Dealt
59962
61312
16.9%
In-person
41215
35564
15.9%
Telephone
18207
16290
19.1X
Community
640
458
17.9%
AV Dealt
13204
8730
61.2%
In-person
9050
6775
70.6%
Telephone
3354
2955
13.5%
Children's Desk
13576
14786
-8.2%
In-person
12608•
14050
-8.8%
Telephone
763
767
-0.5%
Community/Mail
5
60
-91.7%
D. TOTAL TELEPHONE CALLS RECEIVED
Calle Information Dealt
unable to accept
Machine answered calls
C. PAMPHLETS DISTRIBUTED FROM
LOBBY RACKS
50481 47646 6.0%
3644 3527 0.61% 1
19670 23864 -18.0%
37912 46344 -16.4% i
i
i.
1
Ij
A
i
r.
�
I°
4 �r
J OUTREACH SERVICES: Provide
library service to people with
special needs
J
A. HOMEBOUND SERVICE
l People served
I Items loaned
Registered Homebound users
B. JAIL SERVICE
..People served
Items loaned
C. DEPOSIT COLLECTIONS
Locations
Items loaned
Items added to perm collections
_i
I
GROUP AND COMMUNITY SERVICES:
Provide library service to groups,
agencies and organizations
A. ADULT PROGRAMS
Number
539 443
1477 1581
90 83
495 325
1125 749
11 10
425 600
2280 1938
58 79
LIBRARY SERVICES: FY89
COMPARED TO FY88
i
47
- --LAST
-------=P'CENT====
YEAR
TO DATE
YTD
CHO
D. ON-LINE SEARCHES
o
ERR
E. ASSOCIATION FILE AND
43
38
13.2%
j
I
SUBJECT LISTS PRINTED
j
-"
F. STATE AND FEDERAL TAX
85495
82775
3.3% i
FORMS DISTRIBUTED
ALERTING SERVICES: Promote
awareness of the Library and use
,
of its resources
A. PUBLICATIONS
New Titles
132
115
14.8% j
Copies printed
80668
79341
1.7%
J
(includes reprints) -
!
,
B. NEWSPAPER ITEMS
107
96
11.5%
C. DISPLAYS
65
60
8.3%
j
D. SPEECHES, RADIO/TV SHOWS
26
36
-27.8%
-;
E. CHANNEL 20
Messages
586
684
0.3%
r
Total Productions
143
147
-2.7% I
J
Programs Cablecast
2717
2679
1.4% 1
Calla/Comments
457
291
57.0%
J OUTREACH SERVICES: Provide
library service to people with
special needs
J
A. HOMEBOUND SERVICE
l People served
I Items loaned
Registered Homebound users
B. JAIL SERVICE
..People served
Items loaned
C. DEPOSIT COLLECTIONS
Locations
Items loaned
Items added to perm collections
_i
I
GROUP AND COMMUNITY SERVICES:
Provide library service to groups,
agencies and organizations
A. ADULT PROGRAMS
Number
539 443
1477 1581
90 83
495 325
1125 749
11 10
425 600
2280 1938
58 79
-6.6%
-26.6%
1
i
-6.6%
-26.6%
I
C. TOURS, CLASS VISITS
Number
Attendance
CONTROL SERVICES: Maintain
._J library resources through
registration of borrowers, overdue
notices, training in use of
equipment and control of valuable
materials
A. LIBRARY CARDS ISSUED
Adult
Percent adult
J Iowa City
Percent Iowa City
-, Johnson County
Percent Johnson Co
J Coralville
Other Reciprocal
Total Reciprocal
-! Percent Reciprocal
7 Fee Cards
Total Fee Cards in Force
Percent to U of I students
B. TOTAL REGISTERED BORROWERS
C.OVERDUE,NOTICES
Number mailed
First notices as percent
of total circulation
Items searched to verify
claim of return
D. FINES COLLECTED
64
692
8602
7609
68.5%
7368
86.7%
681
7.9%
355
106
461
5.4%
92
83
26.5%
50351
10978
1.0%
1412
$57,965
40
482
7705
6638
88.7%
6570
65.3%
671
87.0%
310
75
365
6.0%
79
61
30.7%
48030
11283
1.2%
1367
$45,610
36.0%
43.6%
11.6%
11.3%
-0.3%
12.1%
0.4%
1.5%
-90.9%
14.5%
41.3%
19.7%
7.3%
16.5%
2.6%
-7.2%
-2.7%
-16.0%
LIBRARY SERVICES:
FY89 COMPARED TO FY88
--- ------------------
I�
48
YEAR
LAST
P'CENT
TO DATE
YTD
CNG
Attendance
6432
6336
1.5%
B. CRILDREN'S PROGRAMS
Number
458
331
38.4%
Attendance
16604
13095
26.8%
C. TOURS, CLASS VISITS
Number
Attendance
CONTROL SERVICES: Maintain
._J library resources through
registration of borrowers, overdue
notices, training in use of
equipment and control of valuable
materials
A. LIBRARY CARDS ISSUED
Adult
Percent adult
J Iowa City
Percent Iowa City
-, Johnson County
Percent Johnson Co
J Coralville
Other Reciprocal
Total Reciprocal
-! Percent Reciprocal
7 Fee Cards
Total Fee Cards in Force
Percent to U of I students
B. TOTAL REGISTERED BORROWERS
C.OVERDUE,NOTICES
Number mailed
First notices as percent
of total circulation
Items searched to verify
claim of return
D. FINES COLLECTED
64
692
8602
7609
68.5%
7368
86.7%
681
7.9%
355
106
461
5.4%
92
83
26.5%
50351
10978
1.0%
1412
$57,965
40
482
7705
6638
88.7%
6570
65.3%
671
87.0%
310
75
365
6.0%
79
61
30.7%
48030
11283
1.2%
1367
$45,610
36.0%
43.6%
11.6%
11.3%
-0.3%
12.1%
0.4%
1.5%
-90.9%
14.5%
41.3%
19.7%
7.3%
16.5%
2.6%
-7.2%
-2.7%
-16.0%
_ f
I�
:i
l.' l
■
49
---------------------FY1989 CIRCULATION BY TYPE AND FORMAT
- CATEGORY YEAR PERCENT LAST PERCENT PERCENT
j TO DATE OF TOTAL YTD OF TOTAL CHANGE
ADULT MATERIALS
000 - General/Computers
3,974
0.8%
4,231
i
I
49
---------------------FY1989 CIRCULATION BY TYPE AND FORMAT
- CATEGORY YEAR PERCENT LAST PERCENT PERCENT
j TO DATE OF TOTAL YTD OF TOTAL CHANGE
ADULT MATERIALS
000 - General/Computers
3,974
0.8%
4,231
1,126
General fiction
52,979
11.1%
49,003
11.6%
8.1%
Mystery
25,024
5.2%
24,011
5.7%
4.2%
_ Westerns
2,181
0.5%
2,021
0.5%
7.9%
Science fiction
8,494
1.8%
8,176
1.9%
3.9%
Young adult fiction
10,758
2.2%
10,156
2.4%
5.9%
r Large print
4,982
1.0%
5,292
1.2%
-5.9%
TOTAL FICTION 104,418 21.8% 98,659 23.3% 5.8%
-
000 - General/Computers
3,974
0.8%
4,231
1,126
100 - Psych/Philosophy
9,734
2.0%
9,267
0.2%
200 - Religion
300 - Social Sciences
4,712
22,100
1.0%
4.6%
4,380
20,983
1,827
400 - Language
2,003
0.4%
2,019
1 Video (Movies)
500 - Science
6,853
1.4%
6,544
25,516
600 - Applied Technology
44,739
9.4%
44,212
6.3%
700 - Art & Recreation
36,772
7.7%
33,103
26,178
800 - Literature
7,928
1.7%
8,393
J
TOTAL NONPRINT
164,022
900 - History & Travel
19,279
4.0%
18,081
I
Biography
8,476
1.8%
7,946
3.1%
------------------------------------------------------
TOTAL NON-FICTION
---------
166,570
34.8%--
--
159,456
-9.0%
PAPERBACKS,COMICS
25,645
5.4%
28,763
MAGAZINES
13,675
2.9%
. 13,200
-
PAMPHLETS
2,470
0.5%
2,714
3.7%
FOREIGN LANGUAGE BOOKS
1002
0.2%
0
EASY READING FOR ADULTS
275
0.1%
0
REFERENCE & MISC ITEMS
118
0.0%
0.4%
--------------------------------------------------
TOTAL ADULT PRINT
314, 173
65.7%
-67
302,859
J
-6.1%
2.2%-
5.0%
Games,puzzles
1,126
0.2%
1,344
- Art
1,146
0.2%
934
Computer software
1,754
0.4%
1,827
16mm films
1,728
0.4%
2,155
1 Video (Movies)
67,739
'14.2%
63,151
Audio disc (music)
25,516
5.3%
29,172
-' Compact disc (music)
29,889
6.3%
16,693
Classed Nonprint
34,579
7.2%
26,178
Misc Nonprint
------------------------------------------------------
35
0.0%
43
J
TOTAL NONPRINT
164,022
34.3%
131,872
TOTAL ADULT CIRCULATION 478,195 100.0% 424,111
------------------------------------------------------
1.0%
-6.1%
2.2%-
5.0%
1.0%
7.6%
4 9%
5 3%
h
/,5S.z
h
1.5%
4.7%
10.4%
1.2%
�.
7.8%
11.1%
2.0%
-5.5%
�I
4.3%
6.6%
II
"
1.9%
6.7%
----------------
i
37_ -6%
--
4.5%
I
�I
I
6.8%
-10.8%
I
3.1%
3.6%
,
0.6%
-9.0%
0.0%
ERR
0.0%
I II
0.0%
----------------
76.1%
---
71.4%
3.7%
----------------
0.3%
-16.2%
0.2%
22.7%
0.4%
-4.0%
0.5%
-19.8%
12.5%
27.4%
6.9%
-12.5%
3.9%
801%
6.2%
32..1%
0.0%
-18.6%
-----------
31_ 1%24_4%
-- ----
100.0%
----------------
12.8%
/,5S.z
FY1989 CIRCULATION BY
TYPE AND
FORMAT
50
-
CATEGORY
YEAR
PERCENT
LAST
PERCENT
PERCENT
i
,
TO -DATE
----------------------------------------
OF TOTAL
YTD
OF TOTAL
CHANGE
I y
CHILDABN'S MATERIALS
�
Fiction
29,797
13.1%
26,058
12.1%
14.3% {
-
Picture books
95,628
41.9%
90,964
42.3%
5.1%
Readers
16,070
7.0%
16,596
7.7%
-3.2%
Non-fiction & Biography
41,176
18.1%
38,113
17.7%
8.0%
Paperbacks
13,605
6.0%
16,653
7.7%
-18.3% i
Magazines
------------------------------------------------------------------
619
0.2%
671
0.3%
-22.7%
1
TOTAL CHILDREN'S PRINT
----- ----------- ------ ---------
196,795------86_3%
-----------
189,055
-----------
87.9%
---------
4.1%
Games & Toys
2,167
1.0%
1,859
0.9%
16.6%
�i
Art
3
0.0%
58
0.0%
-94.8%
Audio disc
4,214
1.8%
4,754
2.2%
-11.4%
Audio books
6,061
2.7%
6,188
2.9%
-2.1%
1
Video
--------------------------------------------------------------
18,838
-
8.3%
13,217•
6:1%
42.5%
_
TOTAL CHILDREN'S NONPRINT
31,283
13.7%
26,076
12.1%
20.0%
TOTAL
J
----------------------228_078-----100_0%--215_131-----100_0X---------
ALL CIRCULATION BY TYPE/FORMAT
All Fiction
134,216
18.9%
124,717
19.1%
7.6X
All Non-fiction
207,746
29.3%
197,569
30.3%
5.2%
Picture books & Readers
111,698
15.7%
107,560
16.5%
3.8%
Paperbacks & Comics
39,250
6.5%
45,416
7.0%
-13.6X
Magazines
14,192
2.0%
13,871
2.1%
23%
_
Pamphlets
--------------------------------------------------------------------
2,590
0.4%
2,781
0.4%
-6..9%
TOTAL PRINT
-------------------------------------------------------------------
510,968
72.0%
491,914
69.3%
3.9%
_�
Cameo & Toys
3,293
0.5%
3,203
0.5%
2.8%
Art
1,092
0.2%
928
0.1%
17.7%
Film & Video
87,982
12.4%
68,202
10.4%
29.0%
I
Audio recordings
65,680
9.3%
56,707
8.7%
16.8%
Classed nonprint
34,902
4.9%
26,499
4.1%
31.7%
J
TOTALNONPRINT
+I'
---------------------196_305------27_5%--157,946------24_2%----23_7%
TOTAL ADULT MATERIALS
--------------------------------------------------------------------------
478,195
67.4%
424,111
64.9%
12.8%
TOTAL -CHILDREN'S
i
i .�
-MATERIAL
--228_078------321X--215=131------32.9X-----6.0%
GRAND TOTAL
709,795
100.0%
653,023
100.0%
8.7%
-
CIRCULATION BY AREA,
SEX AND AGE - FIVE
YEAR TOTALS
51
-
FISCAL YEAR 1985
FISCAL YEAR 1986
FISCAL YEAR 1987
FISCAL YEAR J998
FISCAL YEAR 1989
--.
NUMBER
PERCENT
NUMBER
PERCENT
HUMBER
PERCENT
NUMBER
PERCENT
NUMBER
PERCENT
IORA CITY
_
HALE
174285
35.51
190875
35.91
187922
36.11
190465
37.4%
205437
36.85
FEMALE
417203
64.51
340991
64.IZ
333292
63.95
319041
62.61
352682
63.21
�
TOTAL
491488
100.01
531866
100.01
521214
100.01
509506
100.01
558119
100.0I
JOHNSON CO
I
-
HALE
24364
31.65
26261
30.85
22994
29.71
24243
32.31
25634
33.51
j
FEMALE
52724
68.45
58932
69.21
54530
70.3I
50825
67.71
50785
66.55
iTOTAL
77088
100.0I
85193
100.01
77524
100.01
75068
100.02
76419
100.01
I
CORALVILLE
-
HALE
6599
40.65
7232
36.71
7450
40.95
7164
44.11
9443
50.25.
FEMALE
9649
59.41
12447
63.31
10767
59.11
9003
55.95
9357
49.81
I
TOTAL
16248
100.05
19679
100.85
18217
100.01
16247
100.01
18800
100.02
TOTAL HALE
205248
35.11
224368
35.25
218366
35.41
221872
36.95
240514
36.8%
( �;
TOTAL FEMALE
379576
64.91
412370
64.81,
398589
64.61
378949
63.11
412824
63.21
TOTAL CIRC
584824
100.01
636738
100.01
616955
100.01
600821
100.01
653338
100.01
1 .i
J
I
IOWA CITY BY AGE
1-4 years
5-11
3434
0.71
3356
0.62
3996
0.81
3648
0.71
3509
0.6%
years
44041
9.0%
44795
8.45
43229
8.31
43870
8.61
53234
9.55
12-14 years .
17493
3.65
18176
3.41
17013
3.31
18758
3.75
18538
3.35
15-17 years
15056
3.11
16285
3.11
13889
2.71
10484
2.11
13932
2.5%
-------------------
---------------------------------------------------------------------------
Under 18
80024
16.3I
82612
15.51
78127
15.01
76760
15.IZ
----------------
89213
16.0%
I�:
....(
18-29,
130085
26.55
135849
25.5I
128399
, 24.6I
119066
23.42
127326.
22.82
30-44
179860
36.61
208318
39.21
205959
`.39.51
208376
40.95
229904
41.25
45-64
37540
7.61
42910
0.11
48362''
9.35
47799
9.41
56925
10.22
656 over
16805
3.45
17142
3.2I
18257
3.51
19961
3.95
21005
3.85
_i
Unknown
-------------------•--------------------------------------------------•-------------•-------------------
47174
9.61
45035
8.55
42110
8.11
31544
7.45
43746
6.01
I
TOTAL IONA CITY-
----------------------------------------------------------------------------------------------------------------------------
491488
100.01
531866
100.01
521214
100.02
509506
100.05
558119
-
.100.01
z -
4.0
25,516
LP s (music)
CD's (music)
35,681
7,303
4.9
29,172
7,357
405,108
125,76;
Movie Video
ICPL
TURNOVER RATE:
CIRCULATION DIVIDED BY HOLDINGS
16,593
53,151
594
1,036
17.1
CHILDREN'S
Nonfiction AV
14,662
3,285
4.5
------------------------------------------------
3,632
-------------------------------------------------------
1,042
Fiction AV
5,031
398
52
6,326
370
Nonfiction .
39,001
Art.
1,115
FY87 FY87 FY97
CIRCULATION HOLDINGS TURNOVER
FY09
CIRCULATION
FY89
HOLDINGS
FY89
TURNOVER
FY69
CIRCULATION
......
FY99
FY99
1,460
197
7.4
1,248
170
RATE
Software
1,184
70
HOLDINGS
TURNOVER
109
-
LP/Book
16u Fills
-----------------------------------
174
13.7
RATE
172
224
RATE
TOTAL ADULT AV
140,171
`J
ADULT
' 131,258
13,927
Other
702
202
�
TOTAL CHILDREN'S AV
22,618
2,469
Adult
Adult
Fiction
Nonfiction
104,736 28,693 3.7
98,659
28,910
3.4
104,418
28,799
3.6
}
LJ1.
160,201 04,236 1.9
155,258
83,798
1.9
162,169
81,101
2,0 !
i
TOTAL
ADULT PRINT
264,931 112,929 2.3
253,911
112,708
2.3
266,587
109,900
2.4
4.0
25,516
LP s (music)
CD's (music)
35,681
7,303
4.9
29,172
7,357
405,108
125,76;
Movie Video
6,850
71,803
284.
650
24.1
110.5
16,593
53,151
594
1,036
17.1
CHILDREN'S
Nonfiction AV
14,662
3,285
4.5
19,852
3,632
16,270
1,042
Fiction AV
5,031
398
12.6
6,326
370
Nonfiction .
39,001
Art.
1,115
477
2.3
' 934
407
'
J
Gales
1,460
197
7.4
1,248
170
Software
1,184
70
16.9
1,827
109
-
LP/Book
16u Fills
2,379
174
13.7
2,155
172
224
TOTAL ADULT AV
140,171
12,830
10.9
' 131,258
13,927
4.0
25,516
---------------------------------
3.6
27.9
29,889
1,036
TOTAL ADULT
---------------------------------------------
405,108
125,76;
1,415
50.7
5.5
26,495
4,220
6.3
17.1
CHILDREN'S
514
15.7
1.9
JPicture
Books/Readers
106,612
16,270
1,042
155
Fiction
28,098
8,794
135
13.0
Nonfiction .
39,001
9,715
10.0
'
TOTAL CHILDREN'S PRINT
113,711
3d, 779
LP's
5,504
1,042
-
LP/Book
6,591
778
Video
7,891
224
Gates/toys
1,930
223
'
J
Other
702
202
�
TOTAL CHILDREN'S AV
22,618
2,469
J
-----------------------------------------------
TOTAL CHILDREN'S
--------------------------------------------
196,332
37,240
_
--------------------------------------------
GRAND TOTAL
-----------------------------------------------
601,440
163,015
4.0
25,516
7,023
3.6
27.9
29,889
1,036
28.9
51.3
71,803
1,415
50.7
5.5
26,495
4,220
6.3
17.1
8,081
514
15.7
1.9
1,146
485
2.4
7.3
1,042
155
6.7
16.8
1,754
135
13.0
12.5
1,728
172
10.0
9.4 167,457 15,155 11.0
3.2 385,175 126,635 3.0
6.6
3.2
4.0
5.0
5.3
8.5
35.2
8.7
3.5
9.2
5.3
107,560 17,049
26,058 8,722
42,014 10,101
175,632 35,872
4,754 1,040
6,188 742
12,818 344
1,859 224
457 59
26,076 2,409
6.3
3.0
4.2
4.9
4.6
8.3
37.3
0.3
7.7
10.8
434,044 125,055 3.5
111,698
17,659
6.3
29,797
8,576
3.5
45,577
10,250
4.4
187,072
36,494
5.1
4,214
921
4.6
6,061
739
8.2
18,512
502
36.9
2,167
238
9.1
329
56
5.9
31,283 2,156 12.7
201,708 38,281 5.3 218,355 38,940 5.6
3.7 586,083 164,916 3.6 652,399 163,995 4.0
----------------------------------------- `
- Notes: 1. Adult fiction holdings and circulation Include all adult large print iters. TURNRT
i
/SSS
MEETING ROOK GROUPS - FY09
NAME OF GROUP
-----------------------------------------------
1 ABBE CENTER FOR COMMUNITY MENTAL HEALTH
2 ACCESS IOWA CITY
3 AD HOC COMMITTEE FOR VICTIMS RIGHTS WEEK
j 4 ADOPT A BED
"- 5 ALLIANCE FOR THE MENTALLY ILL OF JC
6 ALTERNATIVE ROADSIDE VEGATATIVE MANAGEMENT
7 ALTERNATIVE THEATER
! 8 AMERICAN BUSINESS WOMEN/OLD CAPITOL CHAPTER
j 9 AMERICAN LUNG ASSOCIATION
- 10 AMERICAN RED CROSS
11 AMERICAN SOVIET HOMESTAYS
12 AMERICAN WOMEN'S ASSOCIATI0N/GRANT WOOD CHAPT
_. 13 AMNESTY INTERNATIONAL
14 APPLE USERS GROUP
15 APPLE USERS GROUP
16 AREA CHAMBER OF COMMERCE/LEGISLATIVE/IONA CITY
17 AREA COUNCIL ON CHILD ABUSE L NEGLECT/J0. COUNTY
_
18 ARTS COUNCIL - GRANT WORKSHOP
i 19 ASSOC FOR CHILD 6 ADULTS WITH LEARN DISABILITIES
20 ASSOCIATION FOR RETARDED CITIZENS
21 ATHLETIC OFFICIALS
22 BERION MANOR OWNERS ASSOCIATION
23 BEYOND NAA
24 BIBLE FELLOWSHIP DAYSCHOOL/IOWA CITY
25 BICYCLISTS OF IOWA CITY
26 BLACK S. AFRICAN STUDENT SCHOLARSHIP FOUNDATION
- 27 BLUE CROSS/BLUE SHIELD
28 BOARD OF APPEALS/HOUSING COMM/IOWA CITY
29 BOOK CLUB
30 BOYS' CHIOR/IOWA CITY
31 BROADWAY STREET NEIGHBORHOOD CENTER
32 BUSINESS AND PROFESSIONAL WOMEN/IOWA CITY
33 CABLE TV DIVISION/IOWA CITY
34 CAMPAIGN AGAINST WAR TOYS
35 CAMPFIRE LEADERS
_ 36 CAMPUS CRUSADE FOR CHRIST
37 CARE RESOURCES, INC.
38 CEDARWOOD CENTER
39 CENTER FOR AIDS/RESOURCES AND EDUCATION
40 CENTRAL AMERICAN SOLIDARITY COMMITTEE
- 41 CHAMBER OF COMMERCE ART FEST COMMITTEE
42 CHAMBER OF COMMERCE ENRICHMENT TAX FORUM
43 CHESS CLUB/IOWA CITY
44 CHIDVILAS - BOULDER, COLORADO
45 CHILD SUPPORT RECOVERY UNIT
1 46 CHILDREN'S AGENDA
47 CHILDREN'S HOME
40 CITIZENS FOR A QUIET DOWNTOWN
49 CITY HIGH DEBATE
50 FINANCE DEPT/IOWA CITY
51 PLANNING DEPI/IOWA CITY
52 RECREATION DEPARTMENT/LONA CITY
53
NAME OF GROUP
53 CITY SCHOOLS FOREIGN LANGUAGE TRIP
54 CIVIL SERVICE COMMISSION
55 CLASSICAL GUITAR SOCIETY
56 COLLEGE STREET PLAYGROUND
57 COMMUNITY COORDINATED CHILD CARE
58 COMMUNITY MENIAL HEALTH
59 COMMUNITY PROGRAM CENTER - GRANTS COHN
60 COMMUNITY PROGRAM CENTER - PRODUCERS
61 COMMUNITY PROGRAM CENTER - WORKSHOPS
62 COMMUNITY PROGRAMMING ARCHIVES COMMITTEE
63 COMMUNITY PROGRAMMING CENTER -SPEAKER'S CORNER
64 COMMUNITY SCHOOL DISTRICT FDUNDATION
65 COMMUNITY SCHOOL DISTRICT MUSICAL AUXILIARY
66 COMMUNITY THEATRE
67 COUNCIL FOR CHILDREN AND YOUTH
68 COUNCIL FOR CHILDREN AND YOUTH
69 COUNCIL FOR INTERNATIONAL VISITORS TO IC
70 COUNCIL OF INTERNATIONAL PROGRAMS
71 COUNCIL OF THE UNITED BLIND
72 C.G. JUNG GROUP
73 DAUGHTERS OF THE AMERICAN REVOLUTION
74 DEFENDERS FOR HUMAN LIFE
75 DELTA SIGMA THETA SORORITY
76 DEMOCRATIC PARTY BLACK CAUCUS
77 DEMOCRATIC SOCIALISTS
78 DEMOCRATS - EXEC COHN/CENTRAL COMM
79 DEMOCRATS/ ARRANGEMENT, AFFIRM. ACTION COMMITTEES
80 DENTAL HYGIENE COMPONENT -LONA CITY
81 DEPT OF HUMAH SERVICES/IIIE CHILDREN'S AGENDA
82 DEPT OF PUBLIC HEALTH
83 DESIGN REVIEW COMMITTEE /CITY PLANNING DEPT.
94 DISABLED HOUSING NEEDS SURVEY
BS DOMESTIC VIOLENCE PROJECT
86 DOUKAKIS FOR PRESIDENT
07 DOWNTOWN ASSOCIATION/IOWA CITY
88 EAST CENTRAL REGIONAL LIBRARIES
89 EAST CENTRAL REGIONAL LIBRARY WORKSHOPS
90 EAST SIDE D -D CLUB
91 EASTERN COLLEGE CONSORTIUM
92 ECKAHKAR
93 EDUCATIONAL CABLE CONSORTIUM
94 EDUCATIONAL FOUNDATION FOR FOREIGN STUDY
95 ELDERLY HEALTH CARE COMMITTEE
96 EMMA GOLDMAN CLINIC
97 ENHA GOLDMAN CLINIC FOR WOMEN
98 ENVIRONMENTAL ADVOCATES
99 FARM BUREAU
100 FARM BUREAU WOMEN
101 FIRST CAPITOL OLDER NOMENS' LEAGUE
102 FIRST CHURCH OF CHRIST SCIENTIST
103 FOOD CHAIN PROJECT
104 FOSTER CARE REVIEW BOARD
_i l
NEEIING ROOM GROUPS - FY89
NAME OF GROUP
105 FOUR SEASONS GARDEN CLUB
106 FRAHEWORK III USERS GROUP
107 FREE MEDICAL CLINIC - DIRECTORS
108 FRIENDS OF C. G. JUNG
109 FRIENDS OF INTERNATIONAL STUDENTS
110 FUR 111 111E CITIES
111 GAME MASTERS
112 GAY AND LESBIAN DEHOCRATS/JOHNSON COUNTY
113 GAY PEOPLE'S UNION
114 GENEOLOGY SOCIETY
115 GOLD RIBBON SOUND
116 GOVERNMENT ACCESS IV
117 GOVERNOR'S ADY COUNCIL ON CHILD ABUSE L NEGLECT
118 GRANT ROOD AREA EDUC AGENCY
119 HACAP
120 MARCHER GUILD
121 IIAIIDRRITIIIG ANALYSIS SCHOOL
122 HARSIIBARGER HOSTA SOCIETY
123 HARKEYE AREA COMMUNITY ACTION PROGRAM
124 HARKEYE PC USERS GROUP-CR/IC AREA
125 HELP EXPAND LEARNING POTENTIAL
126 HERITAGE CABLE/WORKSHOPS
127 HILLCRESI FAMILY SERVICES
128 HISTORIC PRESERVATION COMMITTEE
129 HOUSING COMMISSION
130 HOUSING REHABILITATION
131 IBPROVS
132 INDEPENDENT PIANO TEACHERS CLUB/LONA CITY
133 INDIVIDUAL DEVELOPMENT PROGRAM
134 IOWA ASSOC. FOR EDUCATION OF YOUNG CHILDREN
135 IONA CITY BROADCASTER
136 IOWA CITY KICKERS
137 IOWA HUMANITIES
139 IOWA RIVER VALLEY MEMORIAL SOCIETY
139 IOWA STATE UNIVERSITY EXTENSION
140 IONA WOMEN
141 IOWA YOUTH 2000
142 ISLAMIC SOCIETY
143 JACKSON 80 COMMITTEE
144 JOHII CRYSTAL FOR GOVERNOR COMMITTEE
145 JOHNSON COUNTY EXTENSION SERVICE
146 JOHNSON COUNTY HISTORICAL SOCIETY
147 JOHNSON COUNTY HUNAN SERV AGENCIES
148 KIRKWOOD COMPOSITION CLASS
149 KINANIS CLUB (NOON)
150 KNIGHTS OF YORE 11
151 KUBBY FOR COUNCIL
152 LEADERS IN VOLU ITEERISH
153 LEAGUE OF WOKEN VOTERS
154 LEGAL SERVICES CORP. OF IOWA
155 LESBIANS AND GAY PRIDE WEEK COMMITTEE
156 LINCOLN BEFORE AND AFTER SCHOOL FROG
54
MAKE OF GROUP
151 LITERARY HISJORY GROUP
158 LOCAL ISSUES ROUNDTABLE
159 LUPUS SUPPORT GROUP
160 MALAYSION ISLAMIC STUDY GROUP
161 MASS COMMUNICATION LAB
162 MATH CONFIDENCE
163 MAYOR'S YOUTH
164 MEDICAL PARTNERS
165 MEETING GLOBAL CHALLANGE
166 MENTAL HEALTH TASK FORCE
167 MIDEASTERN COUNCIL ON CHEMICAL ABUSE
168 MIDWEST INDIAN HOBBIEST
169 MUSIC IDEAS
170 NAACP
171 NATIONAL ABORTION RIGHTS ACTION LEAGUE
172 NATIONAL ORGANIZATION OF WOMEN BUSINESS ONHERS
173 NEIGHBORHOOD CENTERS OF JC
174 LIEN AGE SCHOOL
175 NEW JEWISH AGENDA
176 NEW PIONEER COOP K CREDIT UNION
177 NEW WAVE
178 OLD CAPITOL ONL/OLDER WOMERS LEAGUE
179 ORGANIC GRONER$ AND BUYERS ASSOCIATION
100 ORGANIZATION FOR VICTIM ASSISTANCE
181 PARENTS OF CITY NIGH
182 PEACE OFFICER TRAINING ASSOC
183 PER PALS/LEHME 6 C'VILLE CENTRAL
IB4 PERSONAL COMPUTER USERS GROUP
185 PILOT CLUB OF IOWA CITY
106 PLANNING DEPARTMENT/IOWA CITY
187 POLICE AND FIRE PENSION BOARD
108 PROFESSIONAL SECRETARIES 1111ERNATIOIIAL
189 PROJECT GREEN
190 PUBLIC PROFESSIONAL K MAINTENANCE EMPLOYEES
191 QUEST FOR PEACE
192 CUIL71NG FOR FUN
193 RAINBOW COALITION
194 RED CROSS
195 REPRODUCTIVE RIGHTS COALITION/IONA CITY
196 RESOLVE
197 RESOURCES CONSERVATION COMMISSION/IOWA CITY
198 RESTRICT US 1101
199 ROVER FRONT COMMISSION
200 RURAL SURVIVAL COMMITTEE
201 $A ANONYMOUS
202 SATSANG SOCIETY
203 SHAW MUSIC CLUB
204 SIERRA CLUB
205 SIGN LANGUAGE PRACTICE GROUP
206 SIXTH DIST DEPT OF CORRECTION SERV
207 SOCIALIST PARTY
208 SOUTH AFRICAN SCHOLARSHIP ASSOCIATION
®_
MEETING ROOM GROUPS — FY09
----------------------
NAME OF GROUP
209 SOUTH AFRICAN SCHOLARSHIPS INC.
210 SOUTH AFRICAN STUDENT ASSOCIATION
211 SOUTHEAST IOWA LEADERSHIP COUNCIL
212 SOVIET/AMERICAN PEACE BALK
213 SPECIAL NEEDS
214 SPIRIT THAT MOVES US
215 STANLEY FOUNDATION
216 STATE HEALTH DEPARTMENT
217 STATE HISTORICAL SOCIETY OF IOWA
21B STUDENT PUBLICATIONS, INC.
219 STUDENTS INTERNATIONAL HEDITAIIOH.SOCIETY
220 SWEDISH CONVERSATION CLUB
221 SYSTEMS UNLIMITED
222 TECHNIGRAPHICS
223 TECHNOLOGIES AS ECONOMIC DEVELOPMENT
224 TECHNOLOGY FOR ECONOMIC DEVELOPMENT COMM
225 THAI STUDENT ASSOC
226 UNION OF INTERNATIONAL STUDENTS
227 UNITED NATIONS ASSOCIATION
220 UNITED STATES DEPARTMENT OF LABOR
229 UNITED RAY AGENCY DIRECTORS
230 VA MEDICAL CENTER
231 VOLUNTEER COORDINATORS OF IC AREA
232 WATER DEPARTMENT/IOWA CITY
233 WATERCOLOR GROUP
234 WEST HIGH SCHOOL
235 WEST SIDE BABY SITTINNG COOP
236 WEST SIDE PLAYERS
237 WHO GOES THERE
230 WILLONCREEK NEIGHBORHOOD CENTER
239 WILLOWWIND SCHOOL
240 WOMEN IN COMMUNICATIONS
241 WOMEN TAKE BACK THE NIGHT
242 WOMEN VS VIOLENCE VS WOMEN
243 WOMEN'S CAUCUS FOR ART
244 WOMEN'S PROGRAM GRANT COMMITTEE
245 WRITER'S GROUP/IOWA CITY
246 WRITING THE NATURAL WAY
247 YOUTH COUNCIL
248 YOUTH HOMES INC.
249 YOUTH SERVICE FOUNDATION
250 IADAR - DOCUMENTARY GROUP
55
I
�I
II
,a`
SOURCE
County Contract
Fee Cards
IONA CITY PUBLIC LIBRARY
RECEIPTS
FY1988 COMPARED TO FY1989
----------------------------------------
FY1988 FY1989 PERCENT
CHANGE
,
Reserve Fee
-
—
- Library Fines
Grants
J
51100
Commission/Sales
Enterprise Fund
Interest
rl�
,
on Escrow
County Jail Service
Miscellaneous
----------------------
3,193
TOTAL TO CITY GENERAL FUND
,
40,190
86,481
115.21
Grants
2,905
51100
75.61
Enterprise Fund
13,086
rl�
,
16.71
County Jail Service
2,856
3,193
-i
Payment for Lost and
3,808
5,492
44.21
i
131,140 143,826
6,322 6,168
94B 1,124
49,590 57,003
2,098 2,360
277 0
(133) (161)
---------------------
$190,142 $210,321
9.71
•2.41
32.51
14.92
12.5I
-100.02
20.82
10.62
Gifts and Bequests$
40,190
86,481
115.21
Grants
2,905
51100
75.61
Enterprise Fund
13,086
15,275
16.71
County Jail Service
2,856
3,193
11.82
Payment for Lost and
3,808
5,492
44.21
Damaged Materials*
------------------------------------------------------------
TOTAL RECEIPTS
1252,987
$325,862
28.81
$FY89 total after
reimbursables subtracted.
NON -MONETARY CONTRIBUTIONS
Gift items added
17,099
16,606
-2.9I
(1630 B $10.49)(1552
4 110.70)
Volunteer hours
31,222
35,175
12.71
(6643 B 14.70)
(7035 B 15.00)
MINIMUM VALUE OF
148,321
151,781
7.2I
CONTRIBUTIONS
RCEIP199
56
(
i
j
I�
1
I.
l
1
r
57
I
IONA CITY PUBLIC LIBRARY
•-
_,
FISCAL
YEAR 198P EXPENDITURES
IT FUND
!
___..........
ACCOUNT
_... ___________________________.____.____
OfERA�IN6
BUDGET
6IF15 1
BEQUESTS
LOST 1 FHIFRPAISF
DANAGED
CRAMS
JAIL
TOTAL
___________________
PERCENT
----------------------
FUNDS
'
_
5311.0
FUND
6111.0 6112.0
65XX
FUND
5353.0
OF TOTAL
AV EOUP
CABLE/VIDEONYCOMPUTER
VAN
1
-_1630_0`
_________________________________________________________
1692.0
1691.0'
J
Personnel
11011,558
21310
0 0
0
0
1,016,876
66.OI
`
j.
i
Commodities
29,823
31018
6 1,812
0
0
37,719
2.19
.
�
Planned Planned
'
J
Services B
165,315
11397
3,716 11,310
500
0
185,269
12.05
tv to
- Charges
start start
FY92 FT91
Capital Outlay
11797
0
0 0
0
11397
OX
1
-
ERuiPaenl
.88,901
2,751
1,153 0
0
„-0
95,708
6.25
2371
2972
I
•� '`,`
<i.
t
'
AeDlacemenl7,500
Fund
D
0 0
p
p
3,500
0.29
I
j I<
t ,i
...
,�
Library,.
Materials
117,158
47,639
0 0
2,867
2.907
200,579
Mor
i'
_..___'______________-
. '
L.
1
11,450.65S
159,753 (1)
SB,175 2.6,187
23,767
.___.._._...____.____._..___...TDIAL
12,907
11,5/1,0]9
_
JOO.DI
12,312
t292
7
Carryover.
So
137,119
75,129 51,927
21,73
51,365
58,59
.r
n
balance
$II,IDO
$O Sp
�,
..
{
j
-
(1) Includes ReiabursaDles
_
EkPEA089 i
i.
F
1
�
t
J
I
1
j
/ i
,
ADULT
AUDIOVISUAL
J
9610 - Books
9621
IOWA CITY PUBLIC LIBRARY
3,928
2.91
3,073
1.11
3,769
r
i
,
ADULT
AUDIOVISUAL
J
9610 - Books
9621
IOWA CITY PUBLIC LIBRARY
3,928
2.91
3,073
1.11
3,769
2.52
5,468
3.61
EXPENDITURES FOR
LIBRARY MATERIALS
2.31
9631
- 16sm Films
3,600
2.71
1,061
'-- ----------------••---•---------------•-----•--------___-_-___---•--------•----------------•-•-------
0
0.01
FIVE YEARS
(FY85-FY89)
0
0.01
7
9636
- Video
-
2.21
FISCAL
YEAR 1985
FISCAL YEAR 1986 FISCAL
YEAR 1907
FISCAL
YEAR 1988
FISCAL
YEAR 198 9
- -_____-•-•----•---------------•---------•-----•-------••---------•---•------•------•----------------•-•------------
HA
SPENT
?'CENT
SPENT
P'CENT SPENT
P'CENT
SPENT
P'CENT
SPENT
P'CENT
i
- ADULT
PRINT
0.31
22,112
12.21
9641
- Games
519
0.4I
331
0.21,
9610
- Books
55,516
41.61
58,271
40.61 55,804
37.61
52,078
34.21
79,745
42.61
j 9650
- St. Orders
16,241
12.21
16,908
11.8I 20,022
13.51
19,464
12.81
22,257
11.91
9660
- Serials
25,288
18.91
26,068
18.11 28,412
19.11
32,219
21:21
30,237
16.11
-
f
TO1AL
----------------------
97,045
--------------------------------------------------
72.75
101,247
-
70.51 104,238
-----
70.11
-------
103,761
----••------•••---------------------
-----
68.21
-------
132,239
---
10.61
-1
ADULT
AUDIOVISUAL
J
9610 - Books
9621
- Discs
3,928
2.91
3,073
1.11
3,769
2.52
5,468
3.61
6,622
3.51
2.31
9631
- 16sm Films
3,600
2.71
1,061
0.71
0
0.01
0
0.01
0
0.01
7
9636
- Video
2,919
2.21
6,190
4.31
0,624
5.8I
6,033
4.01
7,664
4.11
J
HA
-9635.-.Art
1298
296
0.21
684
0.51
583
0.41
491
0.31
615
0.31
22,112
12.21
9641
- Games
519
0.4I
331
0.21,
442
0.31
402
0.31
349
0.21
15 487
9645
- Software
0
------------
12 324
3591
2.51
1,702
1.11
1,540
1.01
1,500
0.81
9646
- Classed AV
7,628
5.71
9,369
6.51
8,457
5.71
14,289
9.41
15,595
0.31
-
-----------------------------
TOTAL
18,890
-----------
14.21
24,290
16,9%
-----------------------------------------
23,577
15.91
28,223
18.61
32,345
17.31
---------------------------------
-------------------------------------
-----------------
TOTAL
ADULT
115,935
86.91
125,545
% 87.41
127,815
86.01
131,984
06.71
164,584
87.81
16 j !
J_____________________________________________________________________________________________
GRAND TOTAL $148,952 $158,064 $160,926 $170,797 $200,572
PERCENT NON -PRINT
PERCENT NON -PRINT
WITH SPECIAL FUNDS
16.71 19.41 18.91 20.71 19.91
21.71 23.21 17.41 10.41 21.0I
LIBNATEX
CHILDREN'S
J
9610 - Books
14,122
10.61
14,522
10.11
16206
11.01
16072
11.11
16527
8.81
9620 - Audiovisual
3,095
2.31
3,140
2.21
4049
2.71
3010
2.01
4434
2.41
- 9640 -Joys/Gapes
313
0.21
472
0.31
452
0.31
279
0.21
513
0.31
9650 - St. Orders
NA
NA
HA
HA
1298
-------------•--------
TOTAL CHILDREN'S
-------------------------------------------------------------------------------------------------------------------
-----------------------------------------------•------------------------------------------
17,530
13.11
18,134
12.61
20,787
14.01
20,161
13.31
22,112
12.21
-- REGULAR BUDGET
-----------
133,465
-------
100.0I
----
143,679
------------
100.0I
148,602
100.01
152,145
100.01
187,356
100.01
- SPECIAL FUNDS
15 487
14 385
------------
12 324
-----------
18 652
_____------
13 2
16 j !
J_____________________________________________________________________________________________
GRAND TOTAL $148,952 $158,064 $160,926 $170,797 $200,572
PERCENT NON -PRINT
PERCENT NON -PRINT
WITH SPECIAL FUNDS
16.71 19.41 18.91 20.71 19.91
21.71 23.21 17.41 10.41 21.0I
LIBNATEX
PAPERBACKS
COMICS
PERIODICALS
AUDIOVISUAL
Audio (Music)
Video (Movies)
Classed Fic and H -F
Toys 6 Gases
Art
Software
St.Orders I Serials
TOTAL AV
TOTAL CIRCULATING
REFERENCE MATERIALS
HER TITLES
STANDING ORDERS
SERIALS
HICROFORMS
TEL DIRECTORIES
PAMPHLETS/60V DOCS
TOTAL REFERENCE
GRAND TOTALS
1750 0.95 117
633 0.35 0
9853 5.31 99
7338 3.95 0
10885 j 5.01 (52)
16093: 8.65 4196
862 0.55 0
615 0.31 95
1500 0.05 615
395 0.25 0
37688 20.11 4854 65.25
17 1884
IORA CITY
PUBLIC LIBRARY
0.35
2352 - 12304
6.11
FY1989
LIBRARY MATERIALS
EXPENDITURES BY CATEGORY 6
FUND
20289
10.11
CATEGORY
BASIC
GIFTS 6 GRANTS
JAIL
TOTAL
I.11
BUDGET
BEQUEST
FUND
•...............P'CEHi--•-----'-P'CERT----•----.._....-----•'P'CENT
CIRCULATING MATERIALS
BOOKS
Adult
68590
36.61 1715 2867
534
73706
36.75
Children
14217
7.61 0
14217
7.11
Standing Orders
- - --- ------
4932
----------------------------------------------------------
2.61 0
4931
2.55
TOTAL BOOKS
87739
46.BS 1715 23.01 2867
534
92855
46.31
PAPERBACKS
COMICS
PERIODICALS
AUDIOVISUAL
Audio (Music)
Video (Movies)
Classed Fic and H -F
Toys 6 Gases
Art
Software
St.Orders I Serials
TOTAL AV
TOTAL CIRCULATING
REFERENCE MATERIALS
HER TITLES
STANDING ORDERS
SERIALS
HICROFORMS
TEL DIRECTORIES
PAMPHLETS/60V DOCS
TOTAL REFERENCE
GRAND TOTALS
1750 0.95 117
633 0.35 0
9853 5.31 99
7338 3.95 0
10885 j 5.01 (52)
16093: 8.65 4196
862 0.55 0
615 0.31 95
1500 0.05 615
395 0.25 0
37688 20.11 4854 65.25
17 1884
0.95
4 637
0.35
2352 - 12304
6.11
7338
3.75
10833
5:45
20289
10.11
862
0.41
710
0.41
2115
I.11
42542 21.25
137663 73.51 6785 91.2I 2867 2907 158222 74.91
9029
4.85.
434
14732
7.91
26
8315
4.45
69
11986
6.45
0
3579
1.95
0
2053
1.11
127
49694 26.51 656
9463 4.71
14758 7.41
8384 4.21
11986 6.01
3579 1.81
2180 1.11
0.81 0 0 50350 25.11
$107,357 100.0I $7,441 100.01$2,067 $2,907 $200,571 100.05
-------------•---.--._.--•-----------------------------------
HATEXP89
59
I
1.
m
_ IOWA CITY PUBLIC LIBRARY
GIFTS AND BEQUESTS FUND REPORT
JULY 1, 1988 — JUNE 30, 1989
.. -I BEGINNING BALANCE JULY 1, 1989
~ * RECEIPTS
J Gifts and Donations
_ FRIENDS FY89 Gift $11,500.00
Foundation
CEF
j General Income $22,750.00
_ CEF
Designated Income $ 719.07
Ll Optimists of
Iowa City $15,000.00
Walker Trust $ 7,108.00
i d Wullweber Trust $ 811.00
J Other $ 9,030.91,
(continued)
$ 66,918.98
$ 3,562.23
$ 5,443.98
$ 47,639.47
$ 2,350.94
$ 4,136.42
$ 5,626.66
$20,946.33
$75,925.19
$59,753.49
$37,118.03
60
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II
(continued)
$ 66,918.98
$ 3,562.23
$ 5,443.98
$ 47,639.47
$ 2,350.94
$ 4,136.42
$ 5,626.66
$20,946.33
$75,925.19
$59,753.49
$37,118.03
60
I
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i
II
I� ACCOUNTS RECEIVABLE
I
UNENCUMBERED BALANCE
.J
ENCUMBERED FUNDS
1�
Special Designated Funds
Carryover funds for
Library Materials
'I
Processing Account
Board Approved Special Funds
1 i
- Coalition for Public
kt }
Library Research - $500
,
Director recog. - $212
Trustees dinner - $100
I� ACCOUNTS RECEIVABLE
I
UNENCUMBERED BALANCE
FILE:G&BFYRPT
$22,533.42
$ 7,491.74
$ 132.85
$ 812.00
$ 182.68
$30,970.01
$ 6,330.70
61
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kt }
,
8/ 4/89/JJ
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i
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FILE:G&BFYRPT
$22,533.42
$ 7,491.74
$ 132.85
$ 812.00
$ 182.68
$30,970.01
$ 6,330.70
61
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IOWA CITY PUBLIC LIBRARY
FY1989 REPORT - ENTERPRISE FUND (6442.0)
I. BALANCE STATEMENT
BALANCE JULY 1, 1988
RECEIPTS
Photocopy Sales
Microcomputer Sales
N'paper Index/
Assoc. File Sales
Counter Sales
Interest/Misc.
EXPENDITURES
Supplies
Photocopiers
Microprinters
Counter Sales
(book bags,
Merlin tapes)
Equipment/Maint.
Photocopiers
Microprinters
Equipment Upgrade
Rental/lease
Dateprocessing
Newspaper Index
(Weeg Center,
Informed Sources)
BALANCE JUNE 30, 1989
PROFIT (LOSS)
PHOTOCOPY ACCOUNT
Receipts
Expenditures
MICROPHINTER ACCOUNT
Receipts
Expenditures #
$12,198.59
$ 827.85
$ 695.00
$ 1,245.62
$ 308.33
$ 2,920.26
$ 443.34
$1,478_42
-
$ 4,842.02
$ 6,129.16
$1,040_22
----------- -
$ 7,169.36
$ 2,279.92
$ 1,890.85
$12,451.42**
$11,329.34
$ 1,122.08
$ 846.35##
$ 1,483.66
$- 637.21
$ 5,733.58
$15,275.39
$16,182.17
$ 4,826.80
62
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II
i
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I
I
IOWA CITY PUBLIC LIBRARY
FY1989 REPORT - ENTERPRISE FUND (6442.0)
I. BALANCE STATEMENT
BALANCE JULY 1, 1988
RECEIPTS
Photocopy Sales
Microcomputer Sales
N'paper Index/
Assoc. File Sales
Counter Sales
Interest/Misc.
EXPENDITURES
Supplies
Photocopiers
Microprinters
Counter Sales
(book bags,
Merlin tapes)
Equipment/Maint.
Photocopiers
Microprinters
Equipment Upgrade
Rental/lease
Dateprocessing
Newspaper Index
(Weeg Center,
Informed Sources)
BALANCE JUNE 30, 1989
PROFIT (LOSS)
PHOTOCOPY ACCOUNT
Receipts
Expenditures
MICROPHINTER ACCOUNT
Receipts
Expenditures #
$12,198.59
$ 827.85
$ 695.00
$ 1,245.62
$ 308.33
$ 2,920.26
$ 443.34
$1,478_42
-
$ 4,842.02
$ 6,129.16
$1,040_22
----------- -
$ 7,169.36
$ 2,279.92
$ 1,890.85
$12,451.42**
$11,329.34
$ 1,122.08
$ 846.35##
$ 1,483.66
$- 637.21
$ 5,733.58
$15,275.39
$16,182.17
$ 4,826.80
62
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PAGE 2
1 _ NEWSPAPER ACCOUNT
Receipts $ 707.33**
- Expenditures $ 1,890.85
----------
$-1,183.52
COUNTER SALES
- Receipts $-1,270.29**
Expenditures $ 1,478.42
$ - 208.13
**Includes interest income prorated
II
III. DETAIL
PHOTOCOPIES MADE FY89
i
-- Sold to public 117,580 copies
Internal/staff 130,184 copies
TOTAL COPIES 247,764
PHOTOCOPY COSTS/INCOME PER COPY
J
Cost per copy .0457
Income per copy .0503
GAIN .0046
- PHOTOCOPIES
MADE IN
PAST YEARS
YEAR
PUBLIC
STAFF
-' ----
------
----- -
FY81
57,000
62,800
FY82
73,500
144,375
FY83
93,777
NA
FY84
96,745
110,455
FY85
92,846
138,875
FY86
83,616
130,961
-- FY87
91,732
134,884
_ FY88
97,178
133,250
FY89
117,580
------
130,184
TOTALS
803,974
-------
985,784
J FILE; ENTPFND.89
8/ 3/89/JJ
1
TOTAL
115,800
217,875
93,777
216,210
234,741
214,577
226,616
230,428
247,764
1,797,788
63
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In
THE SEVENTH ANNUAL REPORT OF THE
IOWA CITY PUBLIC LIBRARY FOUNDATION
Fiscal Year 1989
64
This has been a very busy year for the Foundation. We
raised over $175,000, Pat Forsythe left to take another
Position, the office volunteer staff expanded and we
updated the ZIP codes.
IOWA 'CITY The Endowment totals $669,145 in receipts. The
FP U B L I C Sustaining Fund which helps make this Endowment
O U N D A ION possible raised over $41,000. In addition, nearly
123 $4,000 was raised for FRIENDS this year through
Iowa t IowLinn Sfr ett Foundation mailings. Your generosity and support of
Iowa i a 522
this Library is magnificent and somethingof which to
ALL ABOARD! be very proud.
Many new leaves have been added to the Donor tree as well as a
new boulder. The Johnson County Bar Association donated $lo,000
to be used for legal material and programs. The Baird Detwiler
and Stephen Baird Detwiler Memorial fund was created and will
provide money for the fine arts. Many people were remembered
with memorials and by adding to the memorial funds already in
place. We are deeply honored to be able to provide memorials for
all these special people.
This was the year of the great ZIP code change. Through the help
of several dedicated volunteers, Beth Daly, Maryann Seaver, Mary
Truecek and Wendy Wyant, we were able to change all the ZIP codes
in our computer by the deadline. This included over 2,000
donors, 1,000 FRIENDS members and 10,000 prospects! In addition,
we changed the ZIP + 4 extensions on all donor and FRIENDS files.
Many other people helped throughout the year with mailings and
clippings. Beryl Seggerman, our Green Thumb employee, maintained
all the non -computer donor files.
For the new fiscal year the Foundation Board increased its number
by one. New for fiscal year 1990 are Carol Green, James Sangster
and Catherine Weingeist from the community at large. Kathy
Moyers became a member of the Library Board of Trustees and will
continue to serve on the Foundation Board and Kent Swaim joins
the Board as a Gelman, Gary Reed, Russ Trustee Tom
RussSchmeiser and aKristinne kSummerwillPhil fcontinue
as Board members. Charles Drum and Ted Pacha have completed
their terms on the Board.
Pat Forsythe left to become Director of Development for the
Hoover Library Presidential Association in March 1989. Pat
served as Executive Director of the Foundation since 1982. She
oversaw its growth and helped maintain the excellence of the
Library.
1
65
Debbie Sales will be filling the role of Executive Director of
the Foundation in August when she joins the Library as
Development Coordinator. Debbie will continue to work with the
Foundation Board of Directors to increase support for the Iowa ^
City Public Library. She was formerly the Executive Director of
the Iowa City Community School District Foundation.
With the leaving of Pat Forsythe, an era comes to a close.
Starting July 1, 1989 the staff support of the Foundation will
come from the new Library Development Office. We will continue
to be the Foundation, but will also become more intregrated with
the Library and have greater responsibilities for helping the
FRIENDS as well as other developmental activities of the Library.
It promises to be a_busy and exciting time for us and we look
forward.to your continuing support of not only our excellent
Library, but its Foundation.
Development Office Staff
July 1989
2
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IOWA CITY PUBLIC LIBRARY FOUNDATION
i
INCOME SUMMARY OF SUSTAINING AND CENTENNIAL CAMPAIGNS FOR FY89
Cash Fund Balance
Received 30 June 1989
Sustaining Fund $ 41,988 ------------
FRIENDS Membership Transfers 3,961 ------------
Centennial Campaign Endowment Funds
Endowment
Income
1 I.
Kathy S Branson Memorial for the Children's
Library 300 2,698 219 ;
270
156
34
474
48,528
rn
rn
'.i
Baird Detwiler &Stephen Baird Detwiler
Newsome/Wesgate Fund for the Preschool
Memorial Fund (for the Fine Arts)
575
748
23
Fund for a Free Public Library
22,9151
68,967
4,745
Edwin B Green Fund for Library Acquisition
0
136,722
11,402
Fund for the Humanities. Collection
89,3362
429,821
30_865
f -`Johnson County Bar Association Endowment
`10,000
10,000
--
_Jessica Lottman Memorial (for the Children's
TOTAL
$I75,759
669,145
-•
Library)
1,100
5,150
340
270
156
34
474
48,528
rn
rn
'.i
Newsome/Wesgate Fund for the Preschool
Child
2,059
4,712
James L Shiva Memorial for Books on Tape
3,100
4,256
Fund for the Year 2000
425
597
Irving Weber/Lions Local History Fund
0
5,474
TOTAL
$I75,759
669,145
lIncludes $4,500 from the National Endowment for
the Humantities
Challange Grant.
2Includes $36,500 from the National Endowment for
the Humanities
Challenge Grant.
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270
156
34
474
48,528
rn
rn
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Cash Received $21,821 25,179 30,720 19,805 19,345 26,078 38,328 I
IOWA CITY PUBLIC LIBRARY FOUNDATION
I
ANNUAL CAMPAIGN FOR
THE SUSTAINING FUND
1 '
(Includes in
kind gifts)
NUMBER OF GIFTS
1983
1984 1985
1986
1987
1988
1989 1990
f
Total Number of
Donor Gifts
140
459 623
462
392
579
735
Gift Breakdown by
dollar amount
Under $50
79
348 496
358
314
347
415
I _
r
50 - 99
17
48 62
58
45
159
218
i
499
27
52 52
41
29
70
95
"
500 — 999
8
4 6
3
2
1
5
; -•
Over 1000
9
7
Donor Background
!t�
Private Households
112
422 569
437
365
534
686
j
Businesses
17
18 29
13
14
24
28
ICPL Staff
2
4 8
1
5
8
6
Foundation Board/
ICPL Trustees
9
12 13
7
6
4
11
Private Foundations
1 1
2
2
1
3
Professional Groups
1
1
3
2
Service Groups
1 2
1
other: Libraries
1
.,
,.,
Miscellaneous
8
Cash Received $21,821 25,179 30,720 19,805 19,345 26,078 38,328 I
-__
IOWA CITY
PUBLIC
LIBRARY
FOUNDATION
t,
i.
ANNUAL CAMPAIGN FOR THE ENDOWMENT FUNDS
NUMBER
OF GIFTS
i
1983 1984
1985
1986
1987
1988
1989 1990
-
Total Number of
Donor Gifts
1
1
470
749
601
464
!
Gift Breakdown by
i
�
dollar amount
Under $50
1
132
273
318
258
50 - 99
222
254
86
67
100 - 499
89
160
155
99
500 - 999__
11
31
11
- 9
r
Over 1000
1
16
31
31
31
Donor Background
L,r
1I
Private Households
1
1
408
593
442
331
L
Businesses
20
42
45
36
r
ICPL Staff
27
78
67
62
{
Foundation Board/
i
ICPL Trustees
10
26
30
41
Private Foundations
1
1
3
3
L
Professional Groups_
3
2
Service Groups
3
6
5
5
Other Libraries
3
1
Miscellaneous
1
1
2
1
` f
National Endowment
r
for the Humanities
2
2
2
Cash Received
$15
5,000
85,466
157,664 269,148
129,810
W
F
1
1
i
69
STATE LIBRARY OF IOWA
_ PUBLIC LIBRARY GENERAL INFORMATION SURVEY
(July 1, 1988 -June 30, 1989)
For office use only
KEY
PART I - GENERAL INFORMATION
..i 1. CITY Iowa City
2. COUNTY Johnson
3. LOCATION: REGION (use abbreviation only) ECR
4. ACTUAL NAME OF LIBRARY Iowa City Public Library -
5. PHONE NUMBER ( 319 ) 356-5200
area code
FAX NUMBER 319 ) 356-5009
area code
FORM NO. 259-2081 REV. 4/89
1
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6.
ADDRESS (Street)
123 South
Linn Street
7.
ZIP 52240-1820
.8.
-LIBRARY DIRECTOR/ADMINISTRATOR
Lolly Eggers,
Director
CURRENT LIBRARY HOURS
(Indicate AM
or PM)
(Oct - May)
_
9.
Sunday 12 pm to
4 Pm and
to
and
to _
-�
10.
Monday 10 am to
9 Pm and
to
and
to
11.
Tuesday 10 am to
9 Pm and
to
and
to
12.
Wednesday 10 am to
9 Pm and
to
and
to
13.
Thursday 10 am to
9 Pm and
to
and
to
14.
Friday 10 am to
6 Pm and
to
and
to
J15.
Saturday 10 am to
6 Pm and
to
and
_
to
FORM NO. 259-2081 REV. 4/89
1
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70
PART II - LIBRARY STAFF
i
i
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Number of staff in
Total FTE* —
1
"
Positions By
Position
16.
Librarians ......................
12
t0.25
70
PART II - LIBRARY STAFF
FORM NO. 259-2081 REV. 4/89
Number of staff in
Total FTE* —
Positions By
Position
16.
Librarians ......................
12
t0.25
17.
All other paid staff .............
52
30.50
LEVELS OF EDUCATION
1
(Total of 18-20 may not equal
the total of 16-17)
Total FTE
+18.
Master of library science ............................
17' -'
+19.
Other college degree (exclude
# 18) ..................
35
+20.
High school graduate (exclude
# 18 and # 19) .........
12it
* Determine FTE for a position
by adding total number'of
hours _
worked by staff in a position
in a typical week and then
dividing this total by 40. (See
page 3 of the instructions.)
-
i
21.
Number of Volunteers .....
..... ...
94
22.
Annual Total Number of Hours Worked
By Volunteers .....
6,483
FORM NO. 259-2081 REV. 4/89
71
PART III - LIBRARY INCOME
Show all sources of funds for 1988-89. If your library does
not have an item in your budget, enter "0". Round all numbers
to the nearest dollar.
+ GOVERNMENTAL INCOME
23. City appropriation ............$ 1,240,334
+24. Special city appropriation for capital outlay (Do not
include this in Line 23) ...........................$ 0
+25. County appropriation ...............................$ 143,826
+26. Federal assistance ................................. 5,100
+27. Other governmental revenues 9,194
+NON-GOVERNMENTAL INCOME
'+28.- Other grants (identify by project) 0
+29.. $ 0
30. Endowments and gifts ................. ...........$ 86,481
.,31. Fines and/or.fees ................... .. ... 69,787
32. Other .......................................... 7,47
+33. BALANCE IN SAVING OR TRUST ACCOUNTS (As of June 1989) $ 37,118
FORM NO. 259-2081 REV. 4/89
3
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72
�
PART IV - EXPENDITURES
STANDARD OPERATING EXPENDITURES
-
All expenditures including grants and cooperative arrangements.
If your library does not have an item in your budget,
(e^q^
utilities, benefits/ etc.), enter a 11011^ Round all numbers to
-
the nearest whole dollar.
_
34^
Salaries and wages (before deductions) ,^^,,..,^^^^^,.
$860,276
. 35,
Fringe benefits if paid by library (Insurance, Social
| ~
5eco�tl'/ retirement, etc.) ^^^^..^,^^^^^^^^,^,^^^^^^^$156,60U
r`
36^
Value of fringe benefits if paid by city/county ,,^.^^t
U
,
�
37^
Print materials (excluding serial subscriptions and
.|
�^ i
^
miornfocma but including paperbacks) ^^^,^.,^^,^.^^^^.$l%5,356
\
` 38^
Serial subscriptions (All formats including microfiche
or microfilm) ,,^^,^^^,^^^^^^^^^^^^,,.^^^^^^^,^.^^^^^^$
32-��,674
39^
Miocnfvcms (except serial subscriptions) ,^^^^^^^,,,^,$
U
|
.� .`
` 40.
Video recnz8iogs.(&ll formats) ^^^^,^^,,^^.^^^^^...^^^g
26,U50
' 41.
�12,805
Audio recording (&ll.fnrmata) ^^^^^^^^^^^^^,^^^^^^^^^^$
^^�
43^
Films (l6mm and 8mm) ^,,^^^,^^^,^,,,^^°^^^^^^.,,^^^^^^$-�-^-~.�._
U
'-
' �3^
'_-
Computer ,^.^,,^^^.,^,^^^^..^^.^^^^^^^,^^^^^^$����~~.
2115
'
44^
other -materials ^^,^^^,^^^,^^^^.^^^^.^^^^�~-����^^.
1,572
7 �
.
ii
' 45^
Plant operation if paid by library (Phone, heat/ lights
'
cooling) °°^^^^^^,°^^^^,^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^$,214
���---
^~
46.
Value of plant operation if paid by city/county ^^^,^.
0
47^
Equipment ^^.^,^^^^,^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^$-95^ly8._,
� ^
48^
All other operating expenditures ^^,^^^^^^^^^^^^^^^^^^$129,67O--'
/
CAPITAL OUTLAY
49,
Capital outlay for sites, buildings, remodeling of
old buildings ^..,^,,^^^^^^^^^^^^^,^^^^^^^^^^^^^^^^^,^
�~.
r`
===================================================================
FORM NO259~J08l 8�V �/�9
^ ^
�
4
`
.'
� '
'
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73
PART V - LIBRARY COLLECTION
A B C
#Held at #Added During #Withdrawn
Start of Fiscal Year During
Year Fiscal Year
148,580 11,135 13,331
0 0 0
521 23 16
0 0 0
12,643 1,422 1,184
172 0
2,472 1,087
0
70
109 30 4
J +58. Other library materials,
number of volumes 940 53 59
j *Exclude duplicate copies
_I
FORM NO. 259-2081 REV. 4/89 5
/SSa-
i
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50.
Print materials,
_.
Number of volumes
51.
Number, of government
documents (if not already
counted .in.4 50),
Number of volumes
52.
Number of titles* of
Current Serial/period-
ical subscriptions
_
(include periodicals
and newspapers in any
format)
�I
-,
53.
Number of titles*
represented by micro-
forms (except serials)
+54.
Audio materials, number
_.,
of volumes
_i
+55.
Films, number of volumes
+56.
Video materials, number
of volumes
J
+57.
Computer application
software, number of
_j
volumes
148,580 11,135 13,331
0 0 0
521 23 16
0 0 0
12,643 1,422 1,184
172 0
2,472 1,087
0
70
109 30 4
J +58. Other library materials,
number of volumes 940 53 59
j *Exclude duplicate copies
_I
FORM NO. 259-2081 REV. 4/89 5
/SSa-
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71. Number of registered borrowers withdrawn ............. 8,000 est.
74
PART
VI - LIBRARY LOAN TRANSACTIONS
CIRCULATION TRANSACTIONS
59:
Adult books ..........................................
298,028
60.
Juvenile books ........................................
tQ6 7Q5
. 61.
Films 16mm, 8mm ......................................
t, 778
62.
Video recordings .....................................
11,511
63..Audio
recordings .................................
... 74.394
64.
Periodicals ........................ ...............
13,675
65.
All other items .................................:
79.308
+66._Totalcirculation
to reciprocal borrowers ............
21,148
INTERLIBRARY
INTERLIBRARY LOAN
67.
Received from other libraries ........................
591
-.68.
Provided to other libraries ......
414
REGISTRATION
69.
Registration (as of July 1, 1988) ....................
48,030
70.
Number of registered borrowers added
8,602
71. Number of registered borrowers withdrawn ............. 8,000 est.
75
PART
VII - OUTPUT MEASURES
i
Output
Measures for Public Libraries, second edition. In collecting
75
PART
VII - OUTPUT MEASURES
The measures in this section all require the use of the
Output
Measures for Public Libraries, second edition. In collecting
and reporting output measures, please follow the definitions
and instructions provided in the Manual.
72.
In -library materials use annually (includes software)
871,643
73.
Total annual attendance in library ...................503,339
--------------------------------------------------------------------
SAMPLE PERIOD FILL RATES
+74.
Number of reference transactions .......
360
+75.
Number of reference transactions completed .......
301
TITLE FILL RATE DATA
_76.
Number of titles sought ................. ... ...
374
_.._ 77.
Number of titles found ..............................
205
.�.
SUBJECT AND AUTHOR FILL RATE DATA
.78.
Number of subjects and authors sought ......... .....
415
79.
Number of subjects and authors found .................
300
BROWSERS FILL RATE DATA
So.
Number'of browsers seeking material ..................
303
81.
Number of browsers finding something .................
288
DOCUMENT DELIVERY DATA
82.
Number of requests for materials not immediately
available ........................................
240
83.
Materials delivered within 7 days ...................
113
+84.
Materials delivered within 14 days (excluding #83)....
68
85.
Materials delivered within 30 days
(excluding #83 and#84)..............................
41
FORM NO. 259-2081 REV. 4/89 7
76
PART VIII - NCES STATISTICS
SELECTED SPECIAL EXPENDITURES
These items are included in Part IV, but are separated
here for reporting to the National Center for Education
Statistics.
86. Continuing Education ...............................$ 5,476
87. Telephone/Telecommunications .......................$ 6,323
88. Contracted computer services ...... .. ... ,$ 1,402
89. On-line database searching .. ...., ,$ 1,500 est.
90. Computer hardware .. .......$ 88,000 est.
NUMBER OF SERVICE OUTLETS
91. Central library facility ... .... .. ... 1
92. Branches ...... _ ... .... 0
93. Bookmobile/other units 0
ADDITIONAL NCES STATISTICS
+94. Total number of reference transactions in 1988-89 ... 59.962
+95. FTE with ALA accredited MIS ......................... 13.25
+96. Total number of hours open each week (unduplicated) . 64
+97. Total number of hours open each week (duplicated) ... 64
+98. Total population of cities with which your library
contracts for service ............................... 0
FORM NO. 259-2081 REV. 4/89
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PART IX - ADDITIONAL INFORMATION
99. Does your library have a Friends group? .......ix i Yes _ No
(If yes, please list name, address, and phone
number of contact person)
100 Name Deborah Sales, Director of Development 101. Phone 356-5206
102. Address 123 S. Linn St 103. City_Iowa City
-1 104. Does your library have a non-profit foundation--I Yes i _i No
If yes, please list name, address, and phone
number of contact person)
105. Name Deborah Sales, Director of Development 106. Phone 356-5206
107. Address 123 S. Linn St. 108. City Iowa City
_ 109. Are your library facilities handicapped li Yes No accessible? (List all branches separately)
110. How many square feet of space in your library ..47,000 .
(List all branches separately)
111. Did you library have a referendum during the
past year? i_ —1 Yes �x i No
- Was it successful? i_i Yes i—i No
112. How many online database searches did your library conduct last
year?............................................... NA
113. What is the hourly salary of your director? .$ 23.00per hr.
114.. Annual number of presentations to groups ........... 516
115. Total number of people attending presentations ..... 13,036
116. Annual meeting room use.. 825
.... .... ..
(Not library sponsored. This measure is not in the
Cutout manual. It is to be used to count number of times
the room is used for non-library programs.)
117.. Did your library income from the city include an one-time
_ special appropriation? Yes x No
If yes, amount appropriated $ Purpose?
118. Total annual circulation to the rural population of your
own county........................................... 76,450
FORM NO. 259-2081 REV. 4/89
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Library Board Membership (Most recent available information FY 1990) 78
MUSE De complete and correct As changes occur please notify the -State
Library. Be sure to complete both the "No. of Board Meetings Attended" and
the No. of Professional Conferences and/or Workshops Attended". This _
information is needed for the Iowa Library Trustees' Association. Indicate
new board member with an *.
NOTE: PLEASE GIVE COMPLETE MAILING ADDRESS OF YOUR BOARD MEMBERS. -
No. of Board No. of Professional -
Membership Term Expires Meetings Conferences and/or -
President/Chair Mo. Day Yr. Scheduled Attended Workshops Attended
inurwa UtLMAN
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1 12
1 12
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P.O. Box/Street
1018 Rider Street
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Library Board Membership (Most recent available information FY 1990) 78
MUSE De complete and correct As changes occur please notify the -State
Library. Be sure to complete both the "No. of Board Meetings Attended" and
the No. of Professional Conferences and/or Workshops Attended". This _
information is needed for the Iowa Library Trustees' Association. Indicate
new board member with an *.
NOTE: PLEASE GIVE COMPLETE MAILING ADDRESS OF YOUR BOARD MEMBERS. -
No. of Board No. of Professional -
Membership Term Expires Meetings Conferences and/or -
President/Chair Mo. Day Yr. Scheduled Attended Workshops Attended
inurwa UtLMAN
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P.O. Box/Street
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B. KENT SWAIM
1 7 1 93
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LOIS COX 17
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P.O. BOX/Street
112 South Dodge Street --
city ZipIOwa i
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�j Iowa
4551
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CHARLES DRUM
7 1 89
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318 South Lucas Street
owayCity, Iowa 52240-51 1 1338-
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FORM NO. 259-2081 REV. 4/89
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1 7 1 89
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7 1 89
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333 Maaowan Avenue
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