The URL can be used to link to this page

Home My WebLink About2007-12-11 Agenda Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 3 6-5040. ITEM 1. Iowa City City Council Agenda Special Formal December 11, 2007 - 7:00 p.m. City Hall - Harvat Hall 410 E. Washington Street ~~ ~ /I.',R. . -6 11 . ,(jaL-f'UA ~0 CALL TO ORDER. ROLL CALL. CiTY OF IOWA CITY www.icgov.org SPECIAL PRESENTATION. k U'/L1'A..J OUTSTANDING STUDENT6'fizENSHIP AWARDS - Lincoln Elementary ITEM 2. ITEM 3. a) Grayson Alberhasky b) Stephanie Cocomise c) Moira Miller ITEM 4. CONSIDER ADOPTION OF THE CONSENT CALENDAR AS PRESENTED OR AMENDED. a) Approval of Council Actions, subject to corrections, as recommended by the City Clerk. 1. November 26, Special Council Work Session (Legislative Meeting) 2. November 26, Special Council Work Session 3. November 27, Special Council Formal Official and Complete b) Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action). 1. Telecommunications Commission: October 22, 2007 c) Permit Motions and Resolutions as Recommended by the City Clerk. Renewal: 1. Class B Liquor License for Ackerman Investment Company dba Quality Inn & Suites, Highlander Conference Center, 2525 N Dodge St. 2. Class C Liquor License for Jamis, LLC, dba Ground Round Restaurant, 830 S. Riverside Dr. December 11,2007 "1... ~~(, 01 - 337 ()7-- 3! Cl City of Iowa City Page 2 3. Class C Liquor License for Carlos O'Kelly's Of Iowa City, Inc., dba Carlos O'Kelly's Mexican Cafe, 1411 S. Waterfront Dr. Class C Liquor License for Water-B, Inc., dba Studio 13, 13 S. Linn St. Class C Liquor License for Iowa City Group, LLC, dba Piano Lounge, 217 E. Iowa Ave. Resolution to issue Cigarette Permit to Head Hunters Glass, Inc., dba Head Hunters Glass, Inc., 114 'Y:1 E. College St. Resolution to issue Dance Permit to Ackerman Investment Company dba Quality Inn & Suites, Highlander Conference Center, 2525 N Dodge St.; Water-B, Inc., dba Studio 13,13 S. Linn St. 4. 5. 6. 7. d) Motions. 1. CONSIDER A MOTION TO APPROVE DISBURSEMENTS IN THE AMOUNT OF $20,870,918.93 FOR THE PERIOD OF JULY 1 THROUGH JULY 31,2007, AS RECOMMENDED BY THE FINANCE DIRECTOR SUBJECT TO AUDIT. DISBURSEMENTS ARE PUBLISHED AND PERMANENTLY RETAINED IN THE CITY CLERK'S OFFICE IN ACCORDANCE WITH STATE CODE. 2. CONSIDER A MOTION TO APPROVE DISBURSEMENTS IN THE AMOUNT OF $10,674,668.91 FOR THE PERIOD OF AUGUST 1 THROUGH AUGUST 31, 2007, AS RECOMMENDED BY THE FINANCE DIRECTOR SUBJECT TO AUDIT. DISBURSEMENTS ARE PUBLISHED AND PERMANENTLY RETAINED IN THE CITY CLERK'S OFFICE IN ACCORDANCE WITH SJATE CODE. 3. CONSIDER A MOTION TO APPROVE DISBURSEMENTS IN THE AMOUNT OF $8,506,852.45 FOR THE PERIOD OF SEPTEMBER 1 THROUGH SEPTEMBER 30, 2007, AS RECOMMENDED BY THE FINANCE DIRECTOR SUBJECT TO AUDIT. DISBURSEMENTS ARE PUBLISHED AND PERMANENTLY RETAINED IN THE CITY CLERK'S OFFICE IN ACCORDANCE WITH STATE CODE. 4. CONSIDER A MOTION TO APPROVE DISBURSEMENTS IN THE AMOUNT OF $9,316,355.92 FOR THE PERIOD OF OCTOBER 1 THROUGH OCTOBER 31, 2007, AS RECOMMENDED BY THE FINANCE DIRECTOR SUBJECT TO AUDIT. DISBURSEMENTS ARE PUBLISHED AND PERMANENTLY RETAINED IN THE CITY CLERK'S OFFICE IN ACCORDANCE WITH STATE CODE. e) Resolutions. 1. CONSIDER A RESOLUTION ACCEPTING THE WORK FOR THE 2006 PARKING GARAGE REPAIR AND PREVENTIVE MAINTENANCE PROJECT. Comment: The project has been completed in substantial accordance with the plans and specifications. The Engineer's Report is included. December 11,2007 City of Iowa City Page 3 c>1- J2lt 2. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIENS REGARDING SIX MORTGAGES FOR THE PROPERTY LOCATED AT 1312 TRACY LANE, IOWA CITY, IOWA. Comment: The owner of the property located at 1312 Tracy Lane received assistance through the City of Iowa City's Housing Rehabilitation Program. The owner has paid off the loans; thus the liens need to be released. 07.... oolfo 3. CONSIDER A RESOLUTION ESTABLISHING CITY OF IOWA CITY 2008 LEGISLATIVE PRIORITIES. Comment: This resolution was prepared as a result of a work session discussion on November 5, and a joint meeting with area legislators on November 26. f) Correspondence. 1. Acting JCCOG Traffic Engineering Planner: Installation of (2) YIELD signs on Liberty Drive and Commerce Drive 2. Acting Traffic Engineering Planner: Installation of (1) RESTRICTED PARKING POLICE VEHICLES ONL Y/COMMERCIAL VEHICLE LOADING ZONE 30 MINUTE LIMIT sign at 511 S. Capitol Street 3. Emma Lyons-Macatee: Stop for pedestrian signs 4. Dorothy Persson: Thank you 5. Dagmar Eva Kusiak: Public Health Commission [response from Mayor Wilburn included] 6. Wetherby House: Friends of Historic Preservation, Marybeth and Ken Slonneger 7. Charles Terzano-Borovic: Iced sidewalk/falls [staff response included] 8. E-mail from Chris O'Brien: Ticket #966878 Dismiss- Richard Carter 9. Eve Casserly (X3): Livable Communities Transportation group 10. The Rape Victim Advocacy Program Staff: White Ribbon Campaign 11. Lynnae Hentzen: Green Building Workshop in DM and CR 12. Cindy Parsons: Project GREEN END OF CONSENT CALENDAR. (!.&l/L/~~ I g,,~Jl/r ~t0~ po ITEM 5. COMMUNITY COMMENT (ITEMS NOT ON THE AGENDA). [UNTIL 8 PM] Community Comment will be continued, if necessary, prior to "City Council Information" item. k~ December 11,2007 City of Iowa City Page 4 ITEM 6. PLANNING AND ZONING MATTERS. outlined in the City Attorney's memo Process and Ex parte communications.") (Items "a and b" will proceed as of 2/28/07 entitled "Rezonings, Due 01.. Jf8q~ a) CONSIDER AN ORDI~ANCE AMENDING A PREVIOUSLY APPROVED SENSITIVE AREAS DEVELOPMENT PLAN AND REZONING OF APPROXIMATELY 10.41 ACRES OF PROPERTY LOCATED EAST OF HIGHWAY 218 AND SOUTH OF MELROSE AVENUE. (REZ07- 00015) (SECOND CONSIDERATION) Comment: At its October 18 meeting, by a vote of 6-1 (Eastham voting no), The Planning and Zoning Commission recommended approval of the amended Sensitive Areas Development Plan subject to measures to minimize soil erosion and ensure the long term stability of the impacted slopes. Staff recommended approval in a report dated October 4. Approval will modify the construction area limits to allow additional grading of steep and critical slopes and removal of woodlands on 8 lots within the 24-lot subdivision. Expedited action requested. See correspondence enclosed. Action /t'~! ~~ ~&,~;{J % ~f 7ft ~'l' 3.&f-1 b) CONSIDER A RESOLUTION APPROVING THE AMENDED PRELIMINARY AND FINAL PLAT OF GALWAY HILLS SUBDIVISION - PART IV, IOWA CITY, IOWA. (SUB07-00007/SUB07-00008) Comment: See item # 6a (Rezoning approval item REl07-00015) Action: ~,/ 1Iz~t,Iu1f ~/.t:7~~ y" December 11,2007 City of Iowa City Page 5 ITEM 7. . 01..... aAt-J..- ITEM 8. 0'- J!-;J.,1L- ITEM 9. ..Kl~ ?>1f 3 APPROVING PLANS, SPECIFICATIONS, SPECIAL PROVISIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE COURT HILL TRAIL PROJECT STP-E-3715(6350)-8V--52, ESTABLISHING AMOUNT OF BID SECURITY, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT OF BIDS AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Comment: The project will construct a new recreation trail along Ralston Creek from Court Hill to Creekside Park. The project will be let by the Iowa Department of Transportation and administered by the City. The estimated construction cost is $610,000, of which $305,676 will be Federal Transportation Enhancement Funds. The City's portion will be funded with General Obligation Bond proceeds. a) PUBLIC HEARING Action YL~~. b) CONSIDER A RESOLUTION Action: &.c.{?~ / 0~j LVd~ P CONSIDER AN ORDINANCE AMENDING TITLE 8, ENTITLED "POLICE REGULATIONS," CHAPTER 8, ENTITLED "POLICE CITIZEN REVIEW BOARD," TO MAKE THE PROVISIONS OF THE POLICE CITIZENS REVIEW BOARD IN THE CITY CODE CONSISTENT WITH THE CITY'S HOME RULE CHARTER. (SECOND CONSIDERATION) Comment: At the November 6, 2007 election, the voters amended the City's Home Rule Charter to create a permanent Police Citizens Review Board. This ordinance makes the current PCRB provisions in the City Code consistent with the Charter amendment. Staff recommends expedited action. Action :Aft/ J:~* -;:f;LPFtL~~~~ 7d CONSIDER A RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE DOCUMENT SERVICES DIVISION OF THE FINANCE DEPARTMENT BY DELETING ONE DOCUMENT SERVICES SPECIALIST POSITION AND CREATING ONE SR. DOCUMENT SPECIALIST POSITION Comment: The position of Sr. Document Specialist was approved in the FY04 Budget and subsequently deleted from the budget when the position was vacant. This resolution restores the position of Sr. Document Specialist. Annual salary cost of this action is $1,200. A more detailed memo from the Finance Director is included in your packet. Action: -$~ry ) ~~~ I ~~ y~ December 11,2007 City of Iowa City Page 6 ITEM 10. 01- ~.Lt~ ITEM 11. 01-- ~~S ITEM 12. CONSIDER A RESOLUTION REPEALING RESOLUTION NO. 84-39, WHICH ESTABLISHED A CONSULTATION POLICY FOR THE CITY COUNCIL AND THE PLANNING AND ZONING COMMISSION Comment: Resolution 84-39 established a procedure for consultations between City Council and the Planning and Zoning Commission. The City has revised its ordinances to incorporate the language of Resolution 84-39, thereby superseding the resolution and making its repeal appropriate. Action: ('~~~ dJl:L/! 7 d; / CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE MCCOLLISTER BOULEVARD PCC PAVEMENT [HDP- 3715(628)--71-52] AND MCCOLLISTER BOULEVARD BRIDGE [HDP-3715(634)--71- 52] PROJECT. Comment: Bids for this project were opened on Tuesday, November 20th by the Iowa Department of Transportation and the following bids were received: Peterson Contractors, Inc. Reinbeck, IA $ 6,033,593.60 Iowa Bridge & Culvert, L.C. Washington,IA $ 6,166,793.84 United Contractors Inc. Johnston, IA $ 6,214,806.31 Godbersen-Smith Construction Ida Grove, IA $ 6,925,331.49 Reilly Construction Ossian,IA $ 7,199,587.34 Foley Construction Clinton, IA $ 7,312,637.45 Engineer's Estimate $ 6,500,000.00 Public Works and Engineering recommend award of the contract to Peterson Contractors, Inc. of Reinbeck, Iowa. The project will be funded with Congressionally Designated Funds (CDF) estimated at $4.2 million and the remaining local share will be funded with General Obligation Bond proceeds and Water revenues. Action: ~~~ 0&.,2- 1~/W~7 /A; / CONSIDER A RESOLUTION REGARDING THE CITY OF IOWA CITY'S PUBLIC SAFETY BUDGET. Comment: This resolution was proposed by Council member Bob Elliott in his memo to Council dated November 26, 2007, and is placed on the agenda for Council consideration at Council's direction. Action: ~!r~ ~LI~' _ f!/~5 "/"ltO II ~ L/~ f&?~ December 11,2007 City of Iowa City Page 7 ITEM 13. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A METROPOLITAN COALITION AGREEMENT. '0 1.... 3Jf-~ Comment: Mayors and City Administrators from Iowa's larger cities have determined there is a benefit to entering into a partnership to promote legislation beneficial to cities, oppose legislation harmful to cities, and develop sustainable communities for businesses and families through economic growth and good local government. Each Member City will remain a member of the Iowa Le~gue of Cities. ITEM 14. ~-'~ Action: ~/ P/i~ ../~.-J . . ~ " .) ~p77 ~ '~' t4~7 ANNOUNCEMENT OF VACANCIES. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Previous: a) Board of Adiustment - One vacancy to fill an unexpired term ending January 1, 2009. (Michael Wright resigned) (2 males and 1 female currently serve) b) Board of Appeals - One vacancy, (At-Large) to fill an unexpired term ending December 31,2011. (At their 11/26 work session Council agreed to designate Stephen Buckman as the Building Design Rep thus creating an At-Large vacancy) (5 males and 0 females currently serve). APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, January 2,2008. New: c) Airport Commission - One vacancy to fill a six year term March 1, 2008 - March 1, 2014. (Term expires for Howard Horan) (3 males and 1 female currently serve). d) Historic Preservation Commission - Two vacancies (one - At Large and one - Longfellow Representative) to fill three-year terms March 29, 2008 - March 29, 2011. (Term expires for Michael Brennan, Tim Weitzel) (3 males and 5 females currently serve). e) Telecommunications Commission - Two vacancies to fill three-year terms March 13, 2008 - March 13, 2011. (Term expires for Margaret Wieting, Gary Hagen) (3 males and 0 females currently serve). APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, January 23, 2008. December 11,2007 City of Iowa City Page 8 ITEM 15. COUNCIL APPOINTMENTS. rtI a) ~\ P:ti? liP Airport Zoninq Brd of Adiustment - One vacancy to fill an unexpired term plus a five-year term ending December 31, 2011. (Carl Williams resigned) (3 males and 0 females currently serve). Action: /1V'~ h42 d1Y'L......~~ b) Airport Zoninq Commission - One vacancy to fill a six-year term January 1, 2006 - December 31, 2011. (Term expires for Mark Anderson) (3 males and 0 females currently serve). Action: A/A~;J, ;U) ~~ c) Board of Adiustment - One vacancy to fill a five-year term January 1, 2008 - January 1, 2013. (Term expires for Carol Alexander) (2 males and 1 female currently serve). Action: /Udd~1;;,J?.J) J1A'J ~ d) Board of Appeals - One vacancy, (Licensed Plumber) to fill a five-year term January 1, 2008 - December 31, 2012. (Term expires for Gary Haman) (5 males and 0 females currently serve). Action ~ ~ e) Human Rights Commission - Three vacancies to fill three-year terms January 1, 2008 - January 1, 2011. (Term expires for Scott King, Sar:a Baird, Beverly Witwer) (2 males and 4 females currently serve). Action: ~r~~ f':::&~~ H? t~~ f) Parks & Recreation Commission - Two vacancies to fill four-year terms January 1, 2008 - January 1, 2012. (Term expires for Margaret Loomer, Jerry Raaz) (7 males and 0 females currently serve). Action ~7F) ~L::-;}Jn~ 4 g) -_.~"~'- Action -1;: ~ ' 3(,.5 &te- ~. ~4>> ?3 cZ kzJ~~. ,~ 1 f~~~'t ~~~~IJII" -..:... TO: FROM: RE: CITY OF IOWA CITY MEMORANDUM Mayor, City Council, General Public City Clerk Revision to December 11 Agenda ITEM 159 Public Art Advisory Committee - Two vacancies, one (1) art or design professional and one open position, (mayor may not be an art or design professional), to fill three-year terms January 1, 2008- January 1, 2011. (Term expires for Emily Carter Walsh, Emily Martin) (2 males and 1 female currently serve). December 11,2007 City of Iowa City Page 9 ITEM 16. ITEM 17. ITEM 18. ITEM 19. h) Senior Center Commission - One vacancy to fill three-year terms January 1, 2008 - December 31, 2010. (Term expires for Betty Kelly) (4 males and 2 females currently serve). Action: . './U?~~, A-b ~~~ i) Youth Advisory Commission - One vacancy - Two Year Term January 1,2008 - December 31,2009 One (1) person - Age 18 to 21 on the date of filing (Term expires for Maison Bleam) (3 Males and 2 females currently serve) Action: ,~Z:2;(,,:'.J, ./~ ~~ j) Youth Advisorv Commission - One vacancy - Unexpired plus a two-year term ending December 31,2009. One (1) person - Age 18 to 21 on the date of filing (Jacqueline Stubbers resigned) (3 males and 2 female currently serve). Action: - ,--1~,' ~ ~ COMMUNITY COMMENT [IF NECESSARY] (ITEMS NOT ON THE AGENDA). CITY COUNCIL INFORMATION. ~/'-' ~~ REPORT ON ITEMS FROM CITY STAFF. a) City Manager. > City Attorney. City Clerk. /' PL~~jdd) b) c) ADJOURNMENT. i/dnd'e'~1 / {~A~# 7 . ~.() f YVl