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HomeMy WebLinkAbout2008-01-02 Appointment "h Chief Elected Official Board The roles and responsibilities of the Chief Elected Official (CEO) board include: . Providing input to the Governor, through IWD, on designation of local workforce investment regions. . Securing nominations for RWIB vacancies in accordance with Iowa Administrative Rules 877 - Chapter 6, and making final selection for appointment. . Accepting liability for any misuse of WIA funds expended under the contract. . Serving as Local Grant Recipient under WI A, including designating an entity to serve as local subrecipient. . In partnership with the RWIB, the CEO board is responsible for: . Negotiating and reaching agreement with IWD on local performance standards. . Appointing a Youth Advisory Council. . Determining the role of the Coordinating Service Provider. . Designating and certifying the Coordinating Service Provider. . Developing a Chief Elected Official - Regional Workforce Investment Board Agreement, outlining how the two boards will cooperate and collaborate in establishing and overseeing the region's Workforce Development Center system. . Developing and entering into a Memorandum of Understanding with the Workforce Development Center System Partners. . Conducting oversight of the local WIA adult, dislocated worker services, and youth programs and the Workforce Development Center system; evaluating service delivery to determine if local needs and priorities are being met; determining whether regional needs have changed and if so, whether a plan modification is necessary; ensuring quality improvement is on-going, and ensuring that performance standards are met. . Developing and submitting the Regional Workforce Development Customer Service Plan based on the Regional Assessment and Analysis. Chief Elected Official Board Under WIA, each region's Local Elected Officials enter into an agreement to define the rights, responsibilities and liabilities of each participating unit of govemment in the operation of the WIA program. Chapter 28E of the Code of Iowa permits state and local governments in Iowa to make efficient use of their powers by enabling them to provide joint services and facilities with other agencies and to cooperate in other ways of mutual advantage. This section contains the eligibility criteria for participation of the Local Elected Officials in establishing the CEO board 28E agreement; the required elements of an agreement; the submittal requirements for an agreement; and an explanation of the right of any local government to request a transfer of WIA liability to the State of Iowa. See Section 3 for more information regarding the roles and responsibilities of the CEO board. Local Governmental Unit All of Iowa's workforce investment regions include more than one unit of local government, necessitating the execution of a CEO 28E agreement in each region detailing how the responsibilities and liability related to WIA programs will be shared by local governments. Those local governmental units required to participate in the execution of the region's CEO agreement include: 1) Each county within the region; and 2) Each of the region's cities with a population of 50,000 or more. (Iowa cities with a population of more than 50,000 residents include: Cedar Rapids, Council Bluffs, Davenport, Dubuque, Des Moines, Iowa City, Sioux City, Waterloo.). Although required to participate, the Supervisors or Mayor may choose to "opt out" by resolution of their full board of supervisors or city council. By exercising this option, the county or city will no longer share in the liability for the WIA funds or have a voice in the design and oversight of the system. Any other of the region's cities (population less than 50,000) willing to share the liability and responsibility related to operation of the WIA program have the option to participate in the agreement. Required Elements of the CEO Agreement For a joint undertaking such as a CEO Agreement to be valid, each member unit must take appropriate action, by ordinance, resolution or otherwise pursuant to law, to approve entering into the written agreement. Chapter 28E of the Code of Iowa requires that each such joint agreement specify: 3) Its duration; 4) The precise organization, composition and nature of any separate legal or administrative entity being created, together with the powers delegated thereto, provided such entity may be legally created. If the agreement does not establish a separate legal entity to conduct the joint undertaking, the agreement must also include: · Provision for an administrator or joint board responsible for administering the joint or cooperative undertaking. (In the case of a joint board, govemmental units party to the agreement must be represented.); and · The manner of acquiring, holding or disposing of real and personal property used in the joint or cooperative undertaking. 5) Its purpose or purposes; 6) The manner of financing the joint or cooperative undertaking and of establishing and maintaining a budget therefore; 7) The permissible method or methods to be employed in accomplishing the partial or complete termination of the agreement and for disposing of property upon such partial or complete termination; and 8) Any other necessary and proper matters. In addition to the elements required in the Iowa Code, for WIA purposes, each CEO 28E Agreement must identify the process for: Selecting the chairperson of the group; Making nominations and selection for appointment to the RWIB; Apportioning responsibility and liability among participating units of government losses, expenses and burdens which may result from any misuse of WI A grant funds; and Designating an entity to serve as local subrecipient. Submittal Requirements If the Local Elected Officials take action to amend the region's CEO 28E agreement, the revised agreement must be filed with the Secretary of State and the County Recorder of each county that is party to the agreement. At that time, a copy should also be sent to IWD at the following address. Iowa Workforce Development Center Administration 150 Des Moines Street Des Moines, IA 50309 Attention: Enterprise Development Team Request for State to Serve as Grant Recipient The Workforce Investment Act states that the Chief Elected Official board in a workforce investment region shall serve as the Local Grant Recipient and shall be liable for any misuse of the WIA funds, unless the CEO board reaches an agreement with IWD to act as the Local Grant Recipient and bear such liability. In Iowa, the intent is to implement the legislation as enacted. Only in a rare or extreme situation would the state consider acting as the Local Grant Recipient. RWIB CEO Agreement Because the Regional Workforce Investment Board (RWIB) and the Chief Elected Official (CEO) board share responsibility for many duties under WIA, an agreement developed between the RWIS and the CEO board defines how those joint duties will be handled. CEO Board-RWIB Shared Responsibilities At a minimum, the RWIB-CEO board agreement includes: 1) A description of how the Coordinating Service Provider will be selected: In selecting a Coordinating Service Provider, the two boards have three options: a) using a competitive process (Le. preparing a Request for Proposal); b) selecting a consortium of three or more Required Workforce Development Center System Partners, without the requirement to use a competitive process; or c) grandfathering the existing Coordinating Service Provider. Some issues to be considered include: . How will the two boards jointly define what the Coordinating Service Provider's role will be? . How will the boards decide which of the three options to use in selecting a Coordinating Service Provider? . Will one board take a lead role in the process of selecting the Coordinating Service Provider or will the process take place at joint meetings? . How will the two boards come to an agreement on the Coordinating Service Provider? (If the two boards cannot agree whom to select as the Coordinating Service Provider, the Governor may intercede.) 2) A description of how the CEO board and RWIB will be involved in negotiation of performance measures with IWD: WIA identifies certain performance measures to be used in evaluating the service delivery systems. Acceptable performance levels must be established for each region's adult, dislocated worker, and youth programs. The RWIB, CEO board and IWD will negotiate the local performance standards. Issues to be considered include: . Who will be directly involved in the process of negotiating the region's WIA performance measures with Iowa Workforce Development? The chairpersons of the two boards? A committee? The full boards? 3) A description of how the CEO board and RWIB will develop the Memorandum of Understanding: The CEO board and the RWIB are required to develop a Memorandum of Understanding with each Workforce Development Center System Partner relating to the operation of the Workforce Development Center system. The Memorandum of Understanding will identify services to be provided through the system; the funding of services and operating costs of the system; and methods for referring individuals between partners. Issues to be considered include: . Who will be responsible for initiating development of the Memorandum of Understanding? · Will it be approved by the boards at a joint meeting, or in separate meetings? How will amendments of the memorandum be handled? 4) A description of how the CEO board and RWIB will develop and approve the Regional Workforce Development Customer Service Plan: WIA requires the development of a five-year plan identifying the region's workforce development needs and how services will be delivered to meet those needs. Issues to be considered include: · Who will be responsible for developing and/or amending the region's Customer Service Plan? · How often should it be reviewed and/or updated? · How will review and evaluation of the plan be handled prior to consideration of the plan for approval by the two boards? · Will approval of the plan take place at a joint meeting or in separate meetings? 5) A description of how the CEO board and RWIB will share oversight of the Workforce Development Center system: The RWIB and CEO board must establish priorities for the system and ensure the needs are addressed through a system of oversight. Oversight is defined as reviewing, monitoring, and evaluating WIA service delivery and the operation of the Workforce Development Center system. They may also take action to reward or sanction the CSP or a service provider for performance. Issues to be considered include: · What will the process be for shared oversight of the Workforce Development Center system? · Will specific committees be established for oversight of certain activities, such as budget, customer satisfaction, training provider certification, and WIA general performance standards? · Will one board take a lead role, or will the oversight function be performed jointly? · Will there be an established schedule for evaluation of the system and WIA service providers? · When will the board review customer satisfaction survey results? · How will complaints about the system be handled? 6) A description of the process to be used by the CEO board and RWIB to appoint the Youth Advisory Council: The Youth Advisory Council is appointed to provide expertise in youth policy and help the RWIB in developing and recommending youth employment and training policy and practice. Issues to be considered include: · What will the Youth Advisory Council's role be in local plan development, and in oversight of youth programs? · What process will be used to select Youth Advisory Council members? · What will the term length be for appointments? . Will a separate budget be established and approved by the CEO board for the Youth Advisory Council? 7) Amendment: A description of the process for modification or amendment of the RWIB- CEO agreement. 8) Local Budget: A description of the process used to develop an operating budget for the RWIB and the Youth Advisory Council. 9) Communication: A description of the methods used by the CEO board and RWIB to keep each other informed. The Chairs of the RWIB and CEO board shall submit an executed copy of the RWIB-CEO Agreement to: Iowa Workforce Development Center Administration 150 Des Moines Street Des Moines, IA 50309 Attn: Enterprise Development Team Chief Elected Officials (CEO) Board Members Region I 0 Supervisor Lu Barron Administrative Office Building 930 1st Street SW Cedar Rapids IA 52404 3 19-892-5000 - W 319-892-5009 - Fax lu.barron@linncount;y.org Supervisor Dennis Boedeker Cedar County Board of Supervisors 400 Cedar Street Tipton IA 52772 563-886-3 168 - W 563-886-3339 - Fax Supervisor Ron Buch - Chair Benton County Board of Supervisors Benton County Courthouse PO Box 549 Vinton IA 52349 319-472-4869 - W 319-444-2930 - H 319-560-9729 - C 319-472-4869 - Fax Supervisor Leo Cook Jones County Board of Supervisors 500 West Main Anamosa IA 52205 319-462-2378 - W 319-465-4740 - H Mayor Kay Halloran City of Cedar Rapids 50 2nd Ave Bridge Cedar Rapids IA 5240 I 319-286-5051 - W 319-286-5130 - Fax kay.halloran@cedar-rapids.org December 17, 2007 Henry Herwig (Coralville City Council) Hj Limited Heating & Air Conditioning Box 5370 Coralville IA 52241 319-351-7214 - W 3 19-354-5539 - Fax hch319@aol.com Supervisor James Houser Linn County Board of Supervisors 930 1st Street SW Cedar Rapids IA 52404 3 19-892-5000 - W 3 19-892-5009 - Fax iames.houser@linncounty.org Mayor John Nieland City of Marion City Hall 1100 8th Ave Marion IA 52302 319-377-1581 -W 319-377-7892 - Fax state@cityhall.ci.marion.ia.us Supervisor Linda Langston- Vice Chair Linn County Board of Supervisors 930 1st Street SW Cedar Rapids IA 52404 3 19-892-5000 - W 3 19-892-5009 - Fax linda.langston@linncounty.org Kim Painter Johnson County Recorder's Office 913 South Dubuque Street PO Box 2420 Iowa City IA 52240 319-356-6093 - W kpainter@co.johnson.ia.us Supervisor Randy Payne Washington County Board of Supervisors PO Box 889 Washington IA 52353 319-653-7711 - W supervi sors@co.washington.ia.us Council Member Justin Shields City of Cedar Rapids 50 2nd Ave Bridge Cedar Rapids IA 52401 319-286-5051 - W 3 19-286-5 130 - Fax i ustin.shields@cedar-rapids.org Council Member Chuck Swore City of Cedar Rapids 50 2nd Ave Bridge Cedar Rapids IA 5240 I 3 19-286-5051 - W 319-286-5130 - Fax chuck.swore@cedar-rapids.org Dee Vanderhoef Iowa City Council 2403 Tudor Dirve Iowa City IA 52245 3 19-351-6872 - H dee-vanderhoef@iowa-city.org Supervisor Linda Yoder Iowa County Board of Supervisors PO Box 126 Marengo, IA 5230 I 319-642-3041 - W 319-642-5642 - H Iyoder@co.iowa.ia.us