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HomeMy WebLinkAbout1989-10-03 Bd Comm. Minutesrf� CfTY COUNCIL RULES COMMITTEE September 19, 1989 RULES COMMITTEE: Meeting of September 19, 1989, 7:05 PM COMMITTEE MEMBERS PRESENT: Ambrisco, McDonald COMMITTEE MEMBERS ABSENT. None I STAFFMEMBERS PRESENT: Karr, Cain DESIGN REVIEW COMMITTEE Ambrisco noted that all other Boards and Commissions had definite terms and that this Committee had Indefinite terms. Staffinember Patt Cain stated that the proposed by-laws are written to reflect the existing situation without having to go back and change the enabling resolution and the Committee did discuss having revolving, definite terms and decided to wait until they might have other changes that would necessitate an amendment to the resolution at a later time. She noted Committee discussions regarding resignations occurring and membership tending to turn-off, recommending certain types of membership to include design professions and sort of setting up categories as other Commissions have. No formal recommendations were made at this time. Cain stated that the Committee did not have formal by-laws and these were closely patterned after other City Board and Commission by-laws. Cain said there was nothing particularly unusual about the proposed by-laws except for the indefinite terms. The Rules Committee recommends approval of the by-laws as presented. OTHER COUNCIL POLICY ISSUES Use of City Letterhead by Councilmembers McDonald asked that the Rules Committee consider recommending to Council that any Counciimember that utilizes City stationery for correspondence purposes, whatever they might be, that the rest of the Council be copied. McDonald noted that Councilmembers may correspond with whoever they choose but that correspondence takes on an official position when it goes out on City stationery. The Commit- tee agreed that the copy need not be distributed prior to Its mailing. The Committee went on to say that when a piece of correspondence is prepared in such a way as to infer to the recipient that it reflects the entire mood of Council that it go out under the Mayor's signature only, or that it be distributed to Council prior to Its mailing, Committee members noted situations where apiece of corre- spondence could be inferred as the mood of the Council when in fact It was the mood of an Individual member. Ambrisco noted that the Charter and the City Code states that the Mayor is the official spokesperson for Council and he would prefer that protocol be kept in tact. Members noted exceptions to the policy for the Mayoral correspondence signed on a daily basis or viewed as formality. This irecommendation will be presented to Council at their October 3rd meeting, Meeting adjourned 7:20 PM. lo�e i MINUTES COMMITTEE ON COMMUNITY NEEDS SEPTEMBER 19, 1989 - 3:30 P.M. SENIOR CENTER CLASSROOM MEMBERS PRESENT: Becker, Cilek, Cooper, Fink, Kuhn, Patrick, Rawland, Ruff, Snider, Starr, Williams MEMBERS ABSENT: None STAFF PRESENT: Nugent, Barnes, Hale, Mlpatrick, Milkman, Neff RECOMMENDATIONS TO THE CITY COUNCIL: CCN recommends the adoption of the 1990.1992 Community Development Pian, CALL TO ORDER: Vice -chairperson Starr called the meeting to order at 3:35 p.m. REVIEW OF AUGUST 22, 1989, CCN MINUTES: Becker moved to approve the minutes as amended. Kuhn seconded. The motion passed unanimously, 11-0. Nugent Informed the Committee that due to the end of Ruth Becker's term on CCN, another member is needed to serve with Patrick as a Human Services Representative for the Joint Funding hearings for Johnson County, Iowa City and United Way. She provided the members with the hearing schedule and Indicated it would be desirable to make the appointment in November. Hale gave a CDBG video project update. She stated the rough FORM is being prepared and should be completed in two to three weeks. CCN will be able to review the video at their October 17, 1989 meeting. She stated the video will be used at the Public Hearing for CCN's recommendations for CDBG allocations at the end of October. (Cilek arrived at 3:40 p.m.) New member Dan Cilek was Introduced to the Committee. Rawland stated that Becker is not reapplying for appointment to CCN. Ruff and Cooper have both reapplied. RECOMMENDATION TO APPROVE THE 1990.92 COMMUNITY DEVELOPMENT PLAN: Nugent presented the Committee with the Community Development Plan for 1990-92. The CCN previously reviewed the draft plan at Its August 15, 1989, meeting. Kuhn expressed her agreement with the plan's emphasis on housing needs. Patrick moved to recommend to Council that the 1990.92 Community Development Plan be adopted. Ruff seconded. The motion passed unanimously, 11.0. �rP✓'r Minutes Committee on Community Needs September 19, 1989 Page 2 INTRODUCTION TO THE 1990 CDBG PROGRAM STATEMENT PREPARATION: Rawland explained to the Committee that they will review the requests provided in the agenda packets. On October 17, 1989, the members will use a grading system to rate the programs and to determine the final recommendation to Council. Rawland asked the members to be aware that partial funding is possible. Milkman stated that there will be approximately $700,000 available. The precise amount of the entitlement is not known and HUD suggested that they assume the amount will be the same as last year. Milkman said the previous year's entitlement was $600,000. Loan paybacks, contingencies and other sources provide additional funds. Fifteen percent (or $90,000) of the HUD grant is designated by Council to public service agencies. Milkman explained that staff will provide comments on each program's eligibility and duplication of services, and staff will also make recommendations. Rawland indicated the staff report is valuable because of the staff's experience, but each member should express his/her own priorities. In response to questions from Fink, Rawland stated that City Council generally follows CCN's recommendations. The Housing Rehabilitation Program has a solid commitment based on both HUD's and local priorities. Rawland asked the Committee to consider the funding history of the applicants and to be aware if other funding sources have been sought. Milkman expressed the need to be sure that the funds are targeted to benefit lower income residents. In addition, she said the members should determine if the requested amount is reasonable and not an under -estimation of the need and if the program will duplicate currently available services. CDBG FUNDING REQUESTS: Housing Rehabilitation - Pam Barnes stated that the Housing Rehabilitation Program is requesting $300,000 as it has for the past several years. One hundred percent of the funds go to low- to moderate -Income households for assistance in home repairs. Barnes briefly explained the seven programs administered by the rehabiltation staff. 1) Comprehensive rehabilitation brings homes up to the minimum standards of the Housing Code with a maximum expenditure of $25,000 per house. 2) Weatherization loans are for households with incomes at or below 80 percent of the median income, maximum loan is $2,500. 3) Paint and siding loans operate in the same manner as the weatherization loans; maximum loan is $5000. 4) Residential accessibility, which makes Improvements that allow a person to not only access their home, but move about with greater ease, is a time-consuming program that utilizes consultations with architects, Maximum grant is $5,000. 5) Emergency repair is getting an increasing number of calls from mobile home residents. This seems to be where many local low-income residents live. Maximum grant is $1,000; lien on property can go to $3,000 for repairs. Minutes Committee on Community Needs September 19, 1989 Page 3 6) The administration of the Rental Rehabilitation Program requires staff time for close monitoring. 7) The administration of Section 312 housing rehabilitation funds, which should be available again next year. Cilek asked how much would be needed in additional funds and staff time to serve all those on the waiting list. Barnes responded that at least one additional full-time staff person would be required and a total of $500,000. She continued that space restrictions limit Increases in staff. Barnes said the applicants are prioritized with the elderly and handicapped getting highest priority followed by large families, single -parent households, small families, and single individuals. She Indicated the only waiting required for emergency repairs is to allow for staff to verify that there Is an emergency situation. Cllek asked If other governments funds are available. Barnes said there are only private foundation grants. Cilek asked if CDBG funds could be utilized to provide staff assistance in researching other funding sources. Milkman stated there Is a 20% limit on the use of all CDBG funds for administration and planning purposes. In response to questions from Starr, Barnes stated the waiting period for comprehensive rehabilitation for the top priority group Is six to eight months. Barnes responded to Cilek that In her view no changes are needed in the program. Nugent stated that Increased automation Is reducing the amount of staff time required for clerical work. Milkman stated that if a City housing policy is developed, many programs will mesh together. Barnes clarified, at Fink's request, that equipment and supplies Include such things as car rental, paper, word processing services, and phone service and that professional services Include architectural consultants for ramps, and appraisals on mortgages to protect the City's Interest in projects. Fink asked if the program employed low- to moderate -Income persons. Barnes responded that generally only small local contractors bid on the projects. Elderly Services - Jean Mann stated that a request from Elderly Services Agency for $6,000 is for the Elderly and Handicapped Housing Repair Project. She said that 2030 people are served by the program in a year. She said bids are solicited, there is a construction consultant, and the work is carefully monitored. In response to a question from Williams, Mann stated the requested amount reflects how much the staff can monitor and administer. Mann responded to a question from Fink, that the projects are usually types of housing repair that Improve the safety of clients. This program allows for materials to be purchased while the Elderly Services Chore Program can often provide the needed labor. Cllek asked if clients have a priority ranking. Mann stated that those considered highest priority are those at the greatest risk of premature admission to nursing homes. United Action for Youth WAY) - Jim Swaim stated that UAY is requesting $22,700 for Improvement of security and lighting, Improvement of climate control In the summer, and expansion of the client service area for the Youth Services facility at 410 Iowa Avenue. Swaim noted the dramatic Increase in the number of clients served and volunteers utilized since moving Into the shared facility. Ho indicated the Improved security and lighting is a problem, particularly on the north side of the structure and on the porch, and this is the highest Priority e uest. The climate control results from the need to replace the existing air conditioner. X655 Minutes Committee on Community Needs September 19, 1969 Page 4 $20,000 is requested for improvements to the basement to expand the client service area. He stated that 50% of UAY clients are low -Income, 25% are moderate -Income, and 25% are of unknown Income. Swaim responded to a question from Nugent that the proposed project will give the facility approximately 700 additional square feet. Milkman asked if UAY would consider a no interest loan. Swaim said they would prefer not to borrow for the lighting and security, but understands that this would be a possibility for the expanded service area funding. He Indicated that he would prefer to delay the beginning of payments until after a current note is repaid in two years. Rawland asked why the service space expansion is needed. Swaim responded that two years ago the Increased need wasn't predicted and the larger service area for Mayor's Youth Employment Program (MYEP) and Youth Homes wasn't expected. In response to a question from Cooper, Swaim stated UAY currently has a $135,000 long-term loan and a $13,000 short-term loan. He said that CDBG funds are used by UAY as matching funds for other grants. Hoover Elementary School Playground Accessibility - Judy Cilek, Chairperson of the Hoover Playground Committee, explained that $7,800 is requested for Phase II of the project. She stated $5,000 was received last year for a wheelchair glider -swing, hillside slide, and a ramp to connect the different levels of the playground. She said there were problems, such as the glider -swing ceased to be manufactured and the cost of the slide had Increased by over $1,000 in price. She Indicated last year's funds will still be used for completion of Phase I with a new social area and stage and a hillside slide to be constructed. Phase II offers access to an accessible sandbox, an integrated play area, and a walkway to the swing area that will Include handicapped accessible swings. i Becker asked if the School District would provide funds. Cilek responded that it is not on the District's budget. Dan Cllek asked that if additional funds were available, could the Playground Committee administer Phase III. Judy Cilek agreed to get an estimate on the cost of Phase III. Milkman stressed that the Playground Committee is attempting a 50-50 match with a fund raising compaign, which CCN has strongly encouraged in the past. Broadway Neighborhood Center - Joan VandenBerg, of Neighborhood Centers of Johnson County, provided background Information for the $20,375 request the agency she represents. She indicated there is support from local governments and the Johnson County United Way for operating costs. She stated that the purchase price of a building under construction on Broadway Street has increased from $150,000 to $162,000 and they have decided to add a walkout basement. She said there is no intention to finish the basement at the present time, but parking requirements limit the space available for future expansion, Rawland asked If this project will help meet the Center's long-term needs. VandenBerg stated that eventually the basement will need to be finished, but she would like to retain flexibility regarding its use at this time. Rawland asked if a no Interest loan would be considered. VandenBerg responded that she will need to consult with her Board of Directors on that Issue. Williams asked if it would be possible to have another agency provide the concrete slab if they lease the basement. VandenBerg said she would like to be able to use the area for storage In the short-term. VandenBerg responded to a question from Fink that other funds for the Center come from United Way, grants, Johnson County, the City of Iowa City, and a maintenance agreement with Head Start. 495' Minutes Committee on Community Needs September 19, 1989 Page 5 Mayor's Youth Employment Program (MYEP)Outdoor Learning Center - Peg McElroy provided background information on MYER Jane Gay stated that the Roosevelt Outdoor Education Center has been in the planning process for several years. She stated $28,446 has been sought from other sources and $27,565 has been requested in CDBG funds to allow MYEP to complete the trail. Gay showed the Committee a detailed plan for the trail. She stated it will be open for public use and will include a bridge, wetland deck, prairie garden plantings, woodland flowers, reading area, amphitheater, and a bird and wildlife attraction area. She Indicated most of the trail and the top tier of the amphitheater will be handicapped accessible. The surface of the trail will be designed to support wheelchairs and still allow for water drainage. She said the steep grade prevents accessibility near the Benton Street end of the trail. Starr asked what security measures are planned. Gay said the trail's use would be discouraged at night and signage will Indicate this, Gay responded to another question by Starr that it is not anticipated that the school's liability will increase. McElroy stressed the employment opportunity and skill building that the project will provide for her clients. Milkman asked how the project fits the objective of benefitting low to moderate Income residents. McElroy responded that the proposal includes Incomes from the City-wide census, Census Tract ;KS, the Iowa Conservation Corps, and the Young Adult Conservation Corps. Gay said it would also be financially accessible for schools in the community that are unable to fund field trips out of the area. HACAP. Transitional Housing - Mike Maher explained that this program will offer transitional housing under an 18 -month program which includes case management, counseling and referrals to other services. The request for $30,000 will be used as a match for federal funds under the McKnney Act to purchase and rehab a structure to be used as temporary residence for families in crisis situation but need longer term housing than what the emergency shelters can provide. He stated that the Domestic Violence Intervention Program (DVIP) has four families this month in need of this type of housing, Priority would be given to people from DVIP and then to those from the Emergency Housing Project and referrals from the Department of Human Services. Maher explained that properties can be leased and repair work could be done in return for extended leases. In response to a question from Rawland, Maher said funds would be used for both purchasing and leasing properties. Maher said the goal is to initially acquire one house to build both the program's reputation and the support it needs to continue. Starr asked what services will be provided. Maher stated these would depend on the needs of the residents, but could Include financial management, job training, and personal living skills. He said there will be a strict program for residents to follow and If the 18 -month program is not sufficient, counseling can continue when new housing Is secured for cllents, In response to a question from Nugent, Maher said the program is based on a plan from the Cedar Rapids HACAP, but it will be adjusted to fit Iowa City's needs. Williams expressed concern regarding problems with confidentiality for former DVIP clients. Maher indicated Meyer is aware of how the program will work and discretion in placement of DVIP clients will be used. Small Business Assistance - Williams moved, seconded by Becker, to defer presentation of this proposal to the September 20, 1989, meeting. The motion passed unanimously, 11-0. /Gs5 i Minutes Committee on Community Needs September 19, 1989 Page 6 OTHER BUSINESS: Rawland stated there has been a conflict with the pending sale of Parcels C and D since both were sold well below their appraised value. City Council seems to be willing to accept the bids because It was a fair bid process. Fink stated that although other developers have expressed an Interest, there would be no guarantee that they would actually bid. A consensus could not be reached among the members on whether or not to recommend to Council to accept the current bids. ADJOURNMENT: Chairperson Rawland adjourned the meeting at 6:35 p.m. Minutes submitted by Mary Jo Neff. e j s j 1 I i I' I i R�� E br ����nli+gtctir1:E (n :'63 Ii MINUTES Subjuct to Approval DESIGN REVIEW COMMITTEE THURSDAY, SEPTEMBER 21, 1989 IOWA CiTY PUBLIC LIBRARY - ROOM B MEMBERS PRESENT: Amert, Nagle, Novick, Seiberling, Sinek, Welt MEMBERS ABSENT: deVries, Hauped, Nelson, Waters STAFF PRESENT: Cain, Neff GUESTS PRESENT: None RECOMMENDATIONS TO CITY COUNCIL That the City Plaza Ordinance be revised to eliminate provision for ambulatory vendors except in cases of special events and festivals. CALL TO ORDER Chairperson Amert called the meeting to order at 4:06 p.m APPROVAL_OF MINUTES Seiberling moved, seconded by Sinek, to approve the minutes of the June 22, 1989, meeting. The motion passed unanimously by a 6-0 vote. UPDATE ON COMMITTEE BY-LAWS Cain informed the members that the City Council Rules Committee will recommend to the rest of Council adoption of the Design Review Committee By-laws. The Rules Committee had questions concerning the indefinite terms of the members. Cain explained to them that the Design Review Committee had discussed staggered terms and the length of terms but had decided to wait until other changes were discussed and recommended. Cain stated that the City Council will act on the Design Review Committee By-laws at the October 3, 1989, City Council meeting. Cain indicated that Amert should plan to attend to answer any questions. CONSIDERATION OF AMBULATORY VENDORS ON CITY PLAZA Cain referred to the memorandum regarding ambulatory vendors in the meeting packet. In response to a question by Nagle, Cain clarified that the current food carts are mobile vendors and, in contrast, ambulatory vendors are required towalk around the Plaza. She said in the past there has been little Interest in this type of vending, but there has been more interest recently and also some difficulty enforcing the "ambulatory" status. Cain indicated that Committee members might want to consider if this Is a type of use that they want to encourage, because enforcing the ambulatory nature of the vending results in vendors having to approach potential customers. Cain clarified for the members that the tables at the Washington Street entrance of the City Plaza are for non-orofd organizations which get permits for specific dates and are not charged a fee. h I I ll i I� I'r I' I ; l j Design Review Committee September 21, 1989 Page 2 Seiberling suggested eliminating ambulatory vendors. She stated it is an invasion of an individual's leisure time to be approached by a vendor. Nagle noted that allowing unlimited ambulatory vending also can be unfair to stores on the City Plaza. Novick indicated she believes ambulatory vendors should be permitted during special events and festivals. Cain responded that ambulatory vendors could be allowed during special events even if the Committee did not want to continue the ongoing ambulatory vendor permits. Sinek expressed his agreement with Seiberling's concern that ambulatory vendors would be intrusions on the time of others. Cain clarified that anyone interested in selling merchandise on the Plaza could apply for a mobile vendor permit. This would allow the customers to approach the vendor it there is an interest in the product. In response to a question from Nagle, Cain said the permit fee for a mobile vendor is several hundred dollars for a season. Welt asked that Cain get information about the permit fees now charged. He suggested consideration might be given to Increasing the fee or having the City receive a percentage of the vendor's profits to raise money for Plaza maintenance. Sinek asked it it is possible to encourage restaurants on the Plaza to have outdoor seating. - Cain stated that Hardee's would be able to do so on private property, but other restaurants abutting the Plaza area would need to do so on public property. The City Council has not looked favorably on this in the past because of potential problems related to the serving of alcohol and obstructing pedestrian movement on the Plaza. Seiberling moved to recommend to City Council that the City Plaza Ordinance be revised to eliminate the provision for ambulatory vendors on City Plaza except in cases of special events and festivals. Welt seconded. The motion passed unanimously by a 6-0 vote. COMMITTEE DISCUSSION Consideration of Meeting Time - Amert stated the current meeting time of 4:00 p.m. on the third Thursday of the month conflicts with her teaching schedule. The Committee agreed to most on the third Monday every month for the remainder of 1989 and set the next meeting for October 16, 1969. (Nagle left at 4:35 p.m,) Seiberling noted the recent good maintenance of the Island plantings in the Old Ubrary parking lot. Other members were also pleased with the results there. Cain indicated she would forward the compliments to the Parks and Recreation Department. Update on Washington Street landscaping - Members reviewed the planting plan provided by the Parks and Recreation Department. Cain said the new plants should arrive this week, and the Committee could expect installation shorty after that. Members particularly liked the choice of tree species for the island. 1656 Design Review Committee September 21, 1989 Page 3 Review of Goals for FY90 - Cain suggested deferring discussion on the goals until the next I meeting. Seiberling noted that some transformers in the downtown area had been vandalized with paint. She said that Iowa -Illinois Gas & Electric Company should be required to keep the transformers clean and free of extraneous paint and pasted -on handbills, Well asked about the status of 64-1a. Cain responded that marketing this parcel is on hold until the fate of the Holiday Inn is resolved. She said the hotel is now for sale. Cain indicated that area arts groups are Interested in the parcel for a cultural center. Cain said a mixed-use facility on the site could also allow needed exhibit space for conventions. (Welt lett at 4:54 p.m.) ADJOURNMENT Chairperson Amert adjourned at meeting at 4:56 p.m. Minutes submitted by Mary Jo Neff. r � i City of Iowa City MEMORANDUM DATE: September 11, 1989 TO: Design Review Committee FROM: Patt Cain, Economic Development Coordinator RE: Ambulatory Vending on City Plaza In the past few months there have been two applicants for ambulatory vending in City Plaza. One permit was granted, one is pending. Both applicants wished to sell hand-crafted Jewelry. Since City Plaza was constructed, there have been three additional inquiries about ambulatory vending (one for cookies, one for candy, one for hamburgers) from existing businesses with establishments not directly fronting on the Plaza. Although permits were granted, vending was not successful enough to be continued. Ambulatory vending is permitted under the current ordinance, which defines ambulatory vendor as follows: An individual selling goods or services while moving through Zones 1, 2 and 3 and operating without the use of a mobile vending cart or kiosk and with a minimum of equipment, e.g., balloons, portrait artist. Iowa City Code Section 9.1-8 contains further regulations concerning this use: (b) Ambulatory vendors: The city manager or his/her appointed designee may issue a permit for the purposes of ambulatory vending in the public right-of-way of City Plaza after careful consideration of the applicant's proposed business, and assurances that the following conditions have been or will be met. All applications for ambulatory vendor operations must be received at least five (5) days before the proposed start of operations. (1) The applicant will operate without the use of a mobile vending cart, and with a minimum of equipment. (2) The applicant's proposed mode of operation neither will Impede the free flow of pedestrian traffic along the City Plaza right-of-way, nor shall It Interfere with such pedestrian movement Into or out of retail establishments fronting on the plaza. (3) The applicant will conduct his/her vending completely within the boundaries of City Plaza. /1054 I I ii I. 't I: I 2 (4) The applicant has obtained all necessary permits required by the Johnson County Department of Health. The sale or assignment of an ambulatory vending permit for City Plaza is expressly prohibited. Recently, in the case of the jewelry vendor, trays were placed on the ground to display wares. A warning was issued and, as far as I know, this has not happened again. Still, enforcing the "ambulatory" nature of this vending is difficult. As a result of the City's efforts at enforcement, however, now would be a good time to reassess whether ambulatory vending, as defined, should be continued as a permitted use in City Plaza or whether it should be restricted to certain items or disallowed altogether. The Committee should consider if this vending method contributes to the vitality and ambiance of the Plaza or if instead it impedes more than enhances enjoyment of the Plaza. Please come prepared to discuss this item and recommend any desired changes to the City Council Mayor's Youth Employment Program Minutes Board of Director's Meeting July 18, 1989 Board Members Present: Jacque McClure, Linda Lawrence, Jean McCarty, Bill Casey, Jerry Sullivan, Bob Lehnertz Staff Present: Peg McElroy and Leigh Ennen call to Order: Jacque McClure called the meeting to order at 4:05 P.M. 1. Introductions and Welcome: The board members introduced themselves for the benefit of Jean McCarty, newly appointed board member whose nomination was approved by the Board of Supervisors 7-13-89. Ii. Approval of Minutes: Minutes from the June 20th meeting were discussed. Jerry Sullivan moved and Bob Lehnertz seconded to approve the minutes. Motion carried. MSC. financialApprovl of ancial discussed the May s reportwhich had be n sent ato the board members. Peg noted that the June accounting had not yet been received from the city, delayed by the year end close -cut procedures which occur the end of June. One claim from the Volunteer Grant is still outstanding, as it was lost in the mail. Every effort is being made to avoid negative funds balances on the city of Iowa City accounts to prevent interest charges. Peg reported that she has been contacting contributors to urge them to make their yearly donations now when funds balances are at their lowest. Bill Casey moved and Jerry Sullivan seconded to approve the May financial report. Motion carried. MSC. IV. Additional Agenda Items: 1. The board was invited to attend the ICC Summer Component completion party on July 28 at 8:00 a.m. The ceremony will take place at the Youth Center and end with a walking tour to view the various projects. 2. Peg announced that she was the recipient of the 111989 River Month Special Recognition Award" from the Riverfront Commission and the city of Iowa City for her environmental contributions. 145-7 A i ®® ®■ � 1 J. ®® ®■ V. VI. 3. The Kick -Off for the United Way Hospice Road Races will be September 7, 1989. Runners representing each of the United Way agencies will run a leg of a course linking each agency. The course will end at a "Finish Line" at old Brick at 5:00 P.M. A reception will follow from 5:00 - 7:00 P.M. 4. Peg requested the board approve an allotment of $1,500 for the upgrading and purchase of new computer equipment. Subject to board approval, she plans to purchase in August. Lucy Luxenburg is providing professional consultation. Bill Casey recommended purchasing a system with more capabilities He suggested Macintosh with regard to their graphics capacities. Bob Lehnertz reported a local service group which spends money on youth projects would perhaps donate funds to reimburse MYEP. He said to make the request in the form of a capital expenditure. Bill Casey moved and Linda Lawrence seconded to approve $2500 for computer improvements. Motion carried. MSC. Now Business: 1. Jerry Sullivan, Bill Casey and Jacque McClure volunteered to the Officer Nomination Committee and will prepare a slate of nominees to be considered at the September board meeting. 2. The August board meeting was discussed, and due to scheduled vacation plans the August meeting has been cancelled. The next meeting will be held September 19. 3. In August Peg will be attending the National Association of Service and Conservation Corps Conference, an affiliate to the Iowa conservation Commission. In light of REAP, and the State of Iowa's interest in year around conservation, Peg felt it beneficial to attend. She will participate in seminars on funding, a hands-on workshop and display a booth of our conservation projects. She will provide a full report. Old Business 1. Bill Casey reported on the annual Youth Services Foundation meeting. Fundraising projects raised $4,700. 2. In September MYEP will get one more representative on the Youth Services Foundation board. Current representa- tives Barbara Carlson is on a three (3) year term and Bill Casey has one (1) year remaining. 3. The Sex Equity Incentive and Model Grant will be announced in a news release tomorrow. The grant is designed I II 1 ■ for teenage women interested in non-traditional occupations. Program recruitment will take place the first trimester of school, and will be operational the second and third trimesters. The program coordinator will devote 75% of their time to this program. 4. Iowa Conservation Corps Program will continue until the second week of August. State of Iowa audited the enrollee files on July 20. All were in compliance. Peg is going to request from the state for additional staff. Appropriate supervision sometimes lacking due to number of projects. 5. Peg attended State Camp with a delegation of six (6) enrollees. They participated in work, recreational and educational activities. VII. Adjourn: Jerry Sullivan moved, and Bill Casey seconded to adjourn the meeting at 4:55. Leigh Office a r i I' if r I F. t i I Leigh Office a r i I' if r �I F. I. v ', MINUTES IOWA CITY AIRPORT COMMISSION TUESDAY, AUGUST 15, 1989 - 7:30 P.M. IOWA CITY TRANSIT FACILITY MEMBERS PRESENT: Blum, Foster, Lewis, Ockenfels MEMBERS ABSENT: Hicks STAFF PRESENT: O'Neil, Sueppel, Neff CALL TO ORDER: Chairperson Blum called the meeting to order at 7:39 p.m. and it was determined that a quorum was present. AUTHORIZATION FOR PAYMENT OF EXPENDITURES: The list of bills was presented by O'Neil. Ockenfels remarked on the high amount due to Iowa - Illinois Gas & Electric Company. PUBLIC DISCUSSION - ITEMS NOT ON AGENDA: None. ITEMS FOR DISCUSSION. A. Airport Improvement Prole ct - O'Neil informed the Commission that the bids submitted by Iowa Erosion Control had been accepted subject to approval by the FAA. O'Neil stated that the FAA had notified him of its' concurrence with the Commission's decision. He stated the Commission cannot be assured of the Increase in funds from the FAA to supplement the grant. For this reason, O'Neil would like the Commission to request additional funding. Blum stated an additional grant could be used for the buying of easements and could Include appraisal fees. O'Neil concluded that he would like to receive an additional grant soon to be able to utilize the current appraisals. B. Dane Lease Renewal - Sueppel informed the Commission that they have until September 15, 1989, to renew the Dane farm lease. O'Neil stated that no action on the part of the Commission will result in an automatic renewal. Blum stated that the previous year's recommendation from the farm management group had Included a recommendation for the inclusion of this land in their contracts. Blum indicated the recommendation could be biased since they are paid by how much land is under their management. O'Neil stated there are advantages to contracting with the farm management group, including having one contract and the return on the Investments. However, O'Neil recommended continuing the Dane lease for another year. The Commission agreed to the recommendation and no motion was needed for renewal. 405 li i yt Airport Commission August 15, 1989 Page 2 C. Underground Fuel Storage Tanks and Proof of Ownership and Liability - Blum slated Sueppel forwarded a letter to E.K. Jones of Iowa City Flying Service requesting proof of ownership of the underground fuel storage tanks. Jones has not provided this information. Jones responded that the tanks had been abandoned and he then began to use them. Blum indicated there is a need to remind Jones that he does not lease the land around the tanks. Blum also stated he is concerned over Jones' admission that he has no Insurance coverage. He stated immediate follow-up is needed to clarify what type of Insurance coverage is lacking and to make provision for Insurance coverage in the future. Ockenfels suggested having O'Neil monitor the tanks. O'Neil stated that there is a 1998 deadline for removal of non -EPA approved tanks. Blum said O'Neil and Sueppel can continue to pursue the needed Information and report back to the Commission. Ockenfels asked what types of documentation will be accepted from E.K. Jones. O'Neil responded that the proof ownership will need to be documentation that satisfies the City Legal Department. Jones will also need to provide clarification of what type of Insurance coverage he has and what types he lacks. He will also need to be reminded that he does not lease the land that the tanks were located on. Sueppel stated he will draft the required letter to Jones. Blum stated that concerns were expressed at the State Airport Conference last year regarding the filling of agricultural aircraft on open ground. The recommendation was that this should occur on a hard surface area in case of spillage. Blum asked if there were currently problems at the Iowa City Airport in this area. O'Neil responded that currently filling is taking place in the location where it always has, on a grass area west of the United hangar. Blum suggested it might be appropriate to follow the recommendations to not fill on soil. O'Neil stated he will check the space requirements and other appropriate areas. CHAIRMAN'S REPORT: Blum indicated he would like to request permission from all hangar occupants to open the hangars for the August 27, 1989, Airport Breakfast. Ockenfels suggested having a card giving each Information on each plane's owner and tis use. Blum stated the Sertoma activities Include a hot-air balloon launch, two sky -diving shows, emergency vehicle display, and a new car show. Iowa City Flying Service will give $7.50 airplane rides and five rides will be given away as will two introductory flight lessons. i Blum Informed the Commission that the trial on the condemnation proceeds had taken place the previous week. The Danes had not accepted the original award and the District Court awarded $320,000 as the final award. This award was 60% higher than the highest appraisal obtained by the City and 250% below the lowest appraisal obtained by the Danes. In response to a question by Ockenfels, Blum stated $200,000 of the award had been previously set aside and the City Council will determine a source for the remaining $120,000. i �1 t �i >i - ,t il' t I� Ii _i i Airport Commission August 15, 1989 Page 3 COMMISSION MEMBERS' ITEMS: None. ADMINISTRATIVE REPORT - AIRPORT MANAGER: O'Neil distributed a letter that he stated he will send to a tenant, E.K. Jones, regarding the use of an office as an apartment unless the Commission objects. Blum commented that It is concise and no items are contrary to airport policy. Ockenfels asked how to evaluate the tenants' argument that the room is used as a ready -room for his on-call pilot. Blum stated it does not appear that the resident is the on-call pilot. Foster requested that the City Finance Department substantiate their position regarding the Insurance concerns. O'Neil responded that Kevin O'Malley of the Finance Department plans to do this. In response to a question from Blum, O'Neil stated he will check with O'Malley to verify that Insurance certificates have been received for the sky -divers and Sertoma Club for the Airport Breakfast. O'Neil stated a copy of areas of the airport property that will be rezoned will be sent to the FAA. He said the FAA is not enthusiastic about the Commission developing airport property, but it is a matter of economics. O'Neil stated he will discuss alternatives for overlay zones with Karin Franklin. O'Neil Indicated he will work with the City Planning Department to determine what type of overlay zone would be best for the area. O'Neil Informed the Commission that MMS has the survey Information on the computer and can print out information on the surveyed areas. The ce for the electrical 70building Completed tapproval the BldingDepartmentThe Electrical Inspector has copy of the Commission's specifications to determine If these were followed. O'Neil stated the book on Airport History cost $1.62 per copy to publish. The Commission needs to set a price and to decide on distribution. Blum suggested setting the price around $2.00, but he asked O'Neil to first check If sales tax will need to be charged. The PAPI Lights are on hold because the FAA needs to redesign the light units. O'Neil suggested the Commission begin to consider If they would like an NDB approach to 35. O'Neil stated the Iowa City Airport qualified for an Loran approach for Runway 24. The funds will be available in 1992 or 1993. O'Neil stated there is a budget carryover of $40,o0O due to less expensive insurance and j salaries. The current Airport Improvement Project is approximately $40,000 short of funds and O'Neil will put forth a budget request to apply the budget carryover to the Airport Improvement Project. 1454F it u � ' V I 'i I. ■ Airport Commission August is, 1989 Page 4 O'Neil Informed the Commission that he will attend the National Airport Conference in late September. Blum stated last year's conference had little relevance for general aviation and airports of the size of the Iowa City Airport. O'Neil received a letter from the NWS requesting the name of a contact person for the AWAS. He responded that the Airport Manager will be the contact person. This should be in no later than December of 1991. A letter of approval was received from the FAA on the bid for the Airport Improvement Project to Iowa Erosion Control Blum stated the Iowa City Municipal Airport Commission sponsors a paper airplane contest at the Fly -In Breakfast and staff for the event needs to come from the Commission. ADJOURNMENT; Chairperson Blum adjourned the meeting at 8:55 p.m. Minutes submitted by Mary Jo Neff. Richard Blum, Chairperson /G58 1 I I I I i li '1- I j I I a i { Airport Commission August is, 1989 Page 4 O'Neil Informed the Commission that he will attend the National Airport Conference in late September. Blum stated last year's conference had little relevance for general aviation and airports of the size of the Iowa City Airport. O'Neil received a letter from the NWS requesting the name of a contact person for the AWAS. He responded that the Airport Manager will be the contact person. This should be in no later than December of 1991. A letter of approval was received from the FAA on the bid for the Airport Improvement Project to Iowa Erosion Control Blum stated the Iowa City Municipal Airport Commission sponsors a paper airplane contest at the Fly -In Breakfast and staff for the event needs to come from the Commission. ADJOURNMENT; Chairperson Blum adjourned the meeting at 8:55 p.m. Minutes submitted by Mary Jo Neff. Richard Blum, Chairperson /G58 1 I I I I i li '1- �I r { � „1' II MINUTES IOWA CITY HUMAN RIGHTS COMMISSION AUGUST 28, 1989 SENIOR CENTER CLASSROOM MEMBERS PRESENT; Harold Weilbrenner, Jason Chen, Ray Haines, Fred Mims, Terry Powell, Rosalie Reed, Chia-Hsing Lu, Dorothy Paul MEMBERS ABSENT: Haywood Belle STAFF PRESENT: Dale Halling, Alice Harris RECOMMENDATIONS TO THE CITY COUNCIL; None. REQUESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: None, LIST OF MATTERS PENDING COMMISSION -COUNCIL DISCUSSION: None. CALL TO ORDER: The meeting was called to order by Chairperson Weilbrenner. The next Commission meeting is scheduled for Monday, September 25, 1989, at 7:00 p.m. in the Senior Center classroom. Both sets of minutes of July 24 and August 11 were approved unanimously. RECOGNITION OF PUBLIC AND NEWS MEDIA: Hazel Zimmerman, secretary of the Steering Committee for Mark Curtis Defense Fund; Naomi Novick; Karen Kubby. CASES PENDING: Harris reported that she currently has seven complaints under Investigation. There are three cases going to public hearing, She is trying to get hearing officers for two cases. Three cases resulted in a predetermination settlement. One was an equal pay case in which complainant was awarded $600. Harris is sending out closure letters and a No Probable Cause finding letter on three cases. Team B has been assigned a Probable Cause case for conciliation. REPORT OF COMMISSIONERS: Haines reported on the conference he and Harris attended in Seattle, He provided a videotape from the conference that has two excellent keynote addresses from renowned leaders in the field of human rights. It is available upon request in Harris's office. He spoke to the Interesting topics that were addressed at the conference. One in particular addressed the women in poverty Issue and he found it very Insightful, He also noted that the term International does not seem to be a far reaching goal for the association. Harris added that they have Canadian membership which does constitute their status as being termed international. She also mentioned that the Seattle law does cover malicious harassment and heinous crimes are subject to court determinations. A / ®s iL I1 I r I (I j { i _, j Human Rights Commission August 28, 1989 Page 2 OLD BUSINESS: Reed brought up the Issue of confidentiality In disclosing Information about cases that are needing approval for public hearing by the Commission. She believes more information should be made available to Commissioners so that they can make a determination on whether cases should go to public hearing. Mims agreed. Helling stressed need for a reasonable standard of review for cases. Harris will get a legal opinion on that Issue. Harris stated that she attended the Iowa Fair Housing Awareness Project conference in Des Moines sponsored by the Iowa Civil Rights Commission. It was a good conference and well attended. Harris spoke about the Iowa City Housing Ordinance and the Iowa City Human Rights Commission concern with the lack of awareness in the community about housing discrimination. The Iowa City Human Rights Commission role in the project is a survey on attitudes of Iowans towards housing discrimination conducted by Professor Miller at the University of Iowa. It has not been released because it is under review by HUD. NEW BUSINESS: A discussion of the Commission awards breakfast at 7:30 a.m., at the Holiday Inn, on October 26 concluded with several updated lists being provided by various Commissioners. Lu will provide a list from the University, Paul will provide a community list and Chen will provide a list of religious leaders. Reed will line up keynote speaker. Halling will arrange that it will be taped for cable presentation. Harris will see that appropriate correspondence goes out and Commissioners will get a copy of correspondence. Harris stated she will be speaking at the Women's Council of Realtors meeting on September 21. She also mentioned that she gave a presentation to AIDS patients at the University Hospital Clinics on August 23. They suggested that the Commission may want to Inform smaller businesses about employment discrimination on AIDS. PUBLIC DISCUSSION: Zimmerman, secretary of the Steering Committee for Mark Curtis Defense Fund, gave a presentation and solicited support from Commissioners in endorsing the defense fund. She stated that Mark Curtis was framed due to his political involvement and activist nature while working at the Swift Meat Packing Plant and being an activist and advocate for the Immigrants working there. She contends he was falsely convicted of rape and Imprisoned and brutally beaten by the Des Moines Police Department. There is now an attempt for a new trial motion to prove his Innocence. Kubby expressed concern about the case and believes that police brutality is a separate Issue. She will provide Informational material to the Commission regarding some Issues that need to be raised in regard to this case. The meeting was adjourned. /G -s9 i� i, _ 1 II i i N MINUTES POLICE AND FIRE RETIREMENT SYSTEM BOARDS - JOINT MEETING AUGUST 29, 1989 MEMBERS PRESENT: Tom O'Brien, Mary McMurray, Rosemary Vitosh, Debora Hanson, Matt Johnson, Elmer Beckler, R.J. Winkelhake MEMBERS ABSENT: Nate Hopkins, Larry Donner, Duane Allison GUESTS PRESENT: Dale Helling, Kevin O'Malley, Larry Kinney, Mike Goldberg, David Brown The meeting was called to order by Vitosh at 3:00 p.m. in the Iowa City Public Library, Meeting Room B. Items Approved: 1. O'Brien moved and Vitosh seconded a motion to approve the minutes of the Joint Board meeting held on July 25, 1989. The motion was approved unanimously. 2. O'Malley reviewed the resolutions which authorized the employment of investment managers, and designate chairpersons to sign the employment agreements. Merrill Lynch Asset Management required the approval of this resolution by the Board and would not invest funds until the resolution was approved. Merrill's portion of the funds has been invested in the State Trust earning cash equilivent rates of 8 1/4%. Assistant City Attorney Bill Sueppel had stated to Vitosh that he didn't feel the Board needed to approve the resolution but Merrill Lynch interpreted a section in the Iowa Code to read that approval of the Board must be done by resolution. Vitosh had stated that Merrill had not been very cooperative but this should be the last step and they would then begin investing the pension funds. O'Brien moved and Johnson seconded the adoption of the resolution. The motion was approved unanimously. 3. Vitosh stated that the same resolution was being done for Webster Capital Management, Inc. in order to handle both investment managers consistently. Beckler moved the resolution be approved and McMurray seconded. The motion was approved unanimously. Informational Items: Vitosh requested that an Informational Item be discussed at this time due to the fact that O'Malley must leave soon. 1. O'Malley distributed handouts of Police and Fire Pension Trust - Composition of Assets as of June 30, 1989. O'Malley stated that the market last year had an inverted yield; the markets paid more yield for the short-term products than the long-term products so the composition of investments shrank for long-term and increased for short-term products. There is not a high turnover in the portfolio therefore some older investments are at very high rates. A year ago the actual earnings percentage was 9.54% verses 9.66% this year. Vitosh and O'Malley have discussed using other instruments such as commercial paper and bankers acceptances; if a decision is made to consider those instruments the Board will be consulted. i i ■ I -2 Items Approved (continued): Johnson presiding: 4. Request from Police Sergeant Hazlett for an accidential disability retirement. A letter has been submitted by Sgt. Hazlett requesting that an exam be approved with the University of Iowa Hospitals 8 Clinics for a determination of disability. Hazlett had back surgery on August 28, 1989, but the City has not received a letter from Dr. Dykstra regarding the injury or the surgery. O'Brien moved and Hanson seconded that Vitosh schedule an appointment with the University. O'Brien stated that he wants a condition letter from Dykstra for the record as is done in all cases. Motion approved unanimously. 5. Hearing on a request for temporary disability status for Police Officer Debora Hanson. Hanson is requesting reimbursement of 237.5 hours of sick leave due to a reoccurence of a prior on-the-job injury to her shoulder. Vitosh pointed out the Officer Hanson has used up all of her available accrued sick leave. The 237.5 hours being requested are the actual hours of sick leave used but has been absent from work for a longer period of time and has been recording injury leave on her time record. Winkelhake stated that he had, in July, requested a letter from Hanson's doctor outlining her disability limitations. The doctor responded in August. Helling stated that he was Acting Police Chief during the time that Hanson started injury leave. Helling had with him written medical information and correspondence regarding this incident and asked Hanson if she had any problem with this being submitted to the Board. She gave her permission. The first document reviewed by Helling was a letter indicating that the doctor was leaving it up to Officer Hanson to decide when she could perform light duty. Officer Hanson had submitted a note to Deputy Chief Ken Stock stating that she didn't feel as if she could perform light duty at that time and would not be in until further evaluation had been done. Helling reviewed other correspondence dated from June through August which indicated that additional information was requested from doctors and the length of time taken for a response. Helling pointed out that there is a problem in determining disability when no medical information is available. There was a front desk position open at the time Officer Hanson was off duty due to the injury. Helling had hoped that this position could have been filled by Hanson but due to the time lapse of letters from doctors, it was impossible to put Hanson on light duty as the City had no information on restrictions. Doctors verification is needed and it should be a shared responsiblity of the employee and the employer to get that information. Helling stated that a committee will work on a City-wide policy and forms will be designed for medical information requests. He requested that Police and Fire Board representatives be appointed to serve on this committee so consistency throughout City employment is achieved. Officer Hanson commented that a policy was definitely needed as she had gone through several situations with the doctor during her disability that made her feel vicitimized by the medical profession. Wilkelhake stated that he had also experience numerous difficulties in obtaining medical information on Hanson's disability. Johnson volunteered to be a representative on the committee for the Police Board. Beckler said either he or Hopkins would ■ represent the Fire Board. Johnson moved the request for reimbursement of sick leave hours for Officer Hanson be approved, O'Brien seconded. Unanimous approval. 6. David Brown, Attorney for Detective Michael Goldberg, is requesting that the Board clarify that Goldberg would be eligible for a transfer of pension and retirement benefits as Goldberg is considering taking a position in Mt. Pleasant as Police Chief and Mt. Pleasant is not a 411 city. Goldberg has served 14 years on the Iowa City Police force and wants to be able to transfer those civil service status years when Mt. Pleasant becomes a 411 city. Brown pointed out that there had been other Iowa City Police Officers who had transferred civil service status several months after termination. Chapter 411 does not specify an amount of time within which this transfer must take place. Vitosh stated that she had requested an opinion on this from Assistant City Attorney Sueppel. He has called the Attorney General's Office and is waiting for their response. Brown stated that he was approaching the Board to get a 'yea' or 'na' answer but knows that is not possible and asks for a little direction from the Board. Goldberg stated that the Mayor and City Council of Mt. Pleasant are fairly comfortable that with the 1990 census they will hit 8,000 population therefore, they will have to establish civil service and a 411 retirement system. Vitosh stated that if the present Board makes a decision on this matter, that it does not bind future Boards. In addition, any current legal opinion can be disregarded by future Boards. Vitosh stated she would continue to keep in contact with Attorney Sueppel and would notify the Board if an opinion is received and would schedule a special meeting if necessary. 7. Hearing on a request for the Board to approve an examination at the University Hospitals for Firefighter Kenneth Hudachek for accidental disability retirement. Larry Kinney stated that Hudachek had back surgery March 22nd and returned to work for light duty for two weeks. He had continuing leg and back pain and was subsequently told by his doctor to discontinue work. It was moved by Beckler and seconded by McMurray to schedule an appointment at the University Hospitals for an examination. The motion was approved unanimously. Informational Items (continued): 2. Vitosh distributed the FY89 Police and Fire Retirement Financial Summary and the FY89 Retirement System Expense Fund Report. These reports will be reviewed at the next meeting. 3. Vitosh stated a revised listing of Board Members was distributed due to an address change on Debora Hanson. j i Johnson moved for adjournment with a second by Beckler. Approval was unanimous. The meeting was adjourned at 4:11 p.m. I 'I f �I II ii , li j MINUTES PLANNING 8 ZONING COMMISSION SEPTEMBER 21, 1989 - 7:30 P.M. "'�' ' == -+ CIVIC CENTER COUNCIL CHAMBERS . `y;=tet to Af71rOv8I MEMBERS PRESENT: Clark, Cook, Dierks, Hebert, Reid, Scott MEMBERS ABSENT: STAFF PRESENT: CALL TO ORDER: Cooper Moen, Gentry, Neff Vice -Chairperson Cook called the meeting to order at 7:37 p.m. RECOMMENDATIONS TO COUNCIL: � 1. Recommend approval, by a 6-0 vote, of S-8922, an application submitted by Dean Oakes for preliminary plat approval of an approximate 24 acre, 5 -lot commercial subdivision known as Scott's Second Addition located in Johnson County in the southwest quadrant of the Intersection of Highway 1 and U.S. Highway 218. 7 2. Recommend approval, by a 6-0 vote, of a motion that City Council recommend to the County that the widest possible turning radii be allowed on Naples Avenue as it Intersects with Highway 1 and as it Intersects with the proposed private drive into Lot 1. 3. Recommend approval, by a 6-0 vote, of S-8932, an application submitted by Furman and Company Builders for approval of an amended preliminary and final Large Scale Residential Development (LSRD) plan for Capitol View Apartments, Two, a 104 -unit, high rise multi -family residential development located at 600 South Capitol Street. I 4. Recommend approval, by a 5-1 vote (Dierks voting in the negative), of a motion to recommend to Council that parking on the east side of Capitol Street in front of 630 and 600 South Capitol Street be metered for short-term (30 minute) use. 5. Recommend approval, by a 6-0 vote, of a motion to recommend that the parking on the south side of Prentiss Street between Clinton and Capitol streets, be moved to the north side of Prentiss Street. 6. Recommend approval, by a 5-1 vote (Dierks voting in the negative), of a motion to recommend that the parking on the north side of Prentiss Street be metered for short- term (30 minute) use. 7. Recommend approval, by a 6-0 vote, of a request for staff assistance from the Department of Planning and Program Development and the Legal Department for the Implementation of a Planned Development Housing Overlay Zone as an amendment to the Zoning Ordinance. Planning & Zoning Commission September 21, 1989 Page 2 PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. CONSIDERATION OF THE MINUTES OF THE SEPTEMBER 7 1989 MEETING: (Scott arrived at 7:39 p.m.) Dierks moved to approve the minutes as presented. Hebert seconded. The motion carried 5-0. DEVELOPMENT ITEMS: 1. 5.8922. Public discussion of an application submitted by Dean Oakes for preliminary plat approval of an approximate 24 acre, 5 -lot commercial subdivision known as Scott's Second Addition located in Johnson County in the southwest quadrant of the intersection of Highway 1 and U.S. Highway 218. (45 -day limitation period: September 21, 1989.) Moen informed the Commission that a revised plat had been submitted by the developer. It clarifies the street design for Naples Avenue. The private access easement for Lot 2 of this subdivision was also labeled as such. Moen advised the Commission that since sidewalks, storm gutters and storm sewers are not technically required by the guidelines governing this County subdivision, there is no need to waive them in the motion. Staff recommended approval of S-8922. Public discussion was opened at 7:39 p.m. There was none. Public discussion was closed at 7:39 p.m. Dierks asked K the turning lane off of Highway 1 would be widened. (Clark arrived at 7:41 p.m.) Moen responded that this will be an Issue to be resolved by the developer and the Iowa Department of Transportation since Naples Avenue Intersects with a state highway. Moen indicated the Commission could address this Issue in a secondary motion. Cook moved to approve S-8922. Clark seconded. The motion carried unanimously, 6-0. j( ,I iI 1 �I. i, Planning & Zoning Commission September 21, 1989 Page 3 Cook moved to recommend that City Council recommend to the County that the widest possible turning racili be allowed on Naples Avenue as It Intersects with Highway 1 and as it Intersects with the proposed private drive Into Lot 1. Clark seconded. Dierks asked if this motion addresses the deceleration lane issue. Scott stated ft does not. The original discussion assumed most traffic will be coming from the east and there is currently a modified turning lane off of Highway 1 West. A secondary motion could address this Issue. Scott Indicated the request originated from concerns the Commission has regarding trucks negotiating the turns oil of Highway 1 onto Naples Avenue and onto Highway 1 from Naples Avenue without encroaching onto the other lanes of through traffic and their concerns regarding truck traffic negotiating turns at the intersection of Naples Avenue and the private drive of Lot 1. Dierks stated she also has concerns about truck traffic going north on Highway 1 and turning right onto Naples Avenue. She Indicated this Intersection is located north of where Highway 1 changes from a two-lane to a four -lane highway and she believes cars going around trucks at this point could be a problem. Dierks said she thinks a deceleration lane is needed. Scott stated a wider turning radius will assist truck traffic in turning without swinging Into the left-hand lane. The motion carried unanimously, 6-0. 2. S-8931. Public discussion of an application submitted by John P. Muller and Daniel L Haat for approval of a final plat for Hidden Valley Subdivision, a 1.9 acre, 5 -lot residential subdivision located on and north of Rochester Avenue and on Windsor Court extended. (45 -day limitation period: October 13, 1989.) Moen reviewed the staff report dated September 21, 1989. Staff recommends approval of S-8931 pending the approval of all legal documents. Cook requested clarification of the locations of the stormwater easements and the stormwater detention basin. Moen addressed this Issue; she stated the stormwater management basin also serves subdivisions to the east and north. The plat provides for the extension of the storm sewer system to accommodate this subdivision. In response to a question from Clark, Moen stated that the extension of Windsor Court to the west would Identify the southern margin of the stormwater basin. Gentry Indicated she has approved the temporary access easement for emergency vehicle use, but advised the Commission that the motion should still be approved subject to approval of legal documents. Public discussion was opened at 7:53 p.m. I �tio to� i I ii i I �tio to� Planning & Zoning Commission September 21, 1989 Page 4 Michael Flanigan, 1801 Windsor Court, expressed his desire for reassurance that the existing stormwater drainage system will not be adversely affected by the proposed subdivision and that any street repairs needed after the construction will not be charged to the adjacent landowners, Moen recalled that there was concern expressed with the preliminary plat for the subdivision regarding the integrity of the road and if it would be able to withstand the use by construction vehicles. Gentry said the responsibility for street repairs would be on the developer or the City, not the adjoining property owners. Scott requested that the public record Indicate that this issue was a concern during both the preliminary plat and final plat discussions. Lynn Mennenga, 1805 Windsor Court, stated she has concerns about the loss of trees and that the development could cause drainage problems. Public discussion was closed at 7:59 p.m. Cook asked Larry Schnittjer, MMS Consultants, to explain how the area can be effectively drained. Schnfttjer stated that the ditch which accommodates current drainage will need to be filled to allow for the road extension. He stated inlets to the stormwater drainage system will be added. Cook asked if the existing stormwater pipe Is close to the surface of the street. Schnittjer responded that it is and there might be a need to modify and reconstruct this pipe when it is extended. He stated he does not believe the development will impede the flow of stormwater drainage. Schnittjer responded to a question from Dierks that If the current stormwater pipe is damaged, it can be replaced. Reid asked ff the pipe should be at a lower grade. Schnittjer responded that it couldn9 without significant expense but indicated that future damage can be prevented If a crushed rock bedding is placed between the pipe and the street surface. Dierks asked ff the lots will be significantly regraded. Schnittjer stated most regrading will be on Lots 4 and S. He presumes the developer will save as many trees as possible. At Scott's suggestion, Schnfttjer showed the public the changes planned for the stormwater system on the plat map. Gordon Mennencia, 1805 Windsor Court, expressed concern about the clearing of Lots 4 and 5. He had been told by several realtors that no one would be able to build on this land because of the difficulty and expense of providing stormwater drainage. Gentry asked If Mennega had attempted to purchase the property himself. Mennenga responded that he had tried to buy the land, but he was unable to get the needed Information. Flanigan also attempted to buy the property and did submit an offer that was denied because of a pending otter., Flanigan expressed his belief that the property can be developed. However, he questions the feasibility of the drainage system to accommodate an additional five lots since the system was not originally designed to Include the subject subdivision. Cook stated that retaining trees is an Issue with every subdivision and the Commission's concern on this topic should be demonstrated'by their discussion later in the meeting regarding the PDH overlay zone. He said that the more trees are left on a develop- ment, the more the values of the lots are enhanced. Scott asked for information on the Planning & Zoning Commission September 21, 1989 Page 5 construction plans for Lots 4 and S. Schnittjer stated he did not have that information at this time. Dierks suggested deferring the hem unfit such information is available. Scott stated he would not object to deferral because these issues were not brought up at the informal meeting and he did not recall the discussion of these issues at the preliminary plat public hearing. Dierks moved to defer S-8931 to October 5, 1989. Cook seconded. Clark stated he had some problems with the deferral. He believes that for economic reasons the developer will preserve as many trees as possible. He expressed concern that deferring will delay the project and cause problems associated with winter construction, such as greater street damage. Cook stated he understands Clark's position, but he would like to allow all those with concerns to be heard. Reid expressed her preference for deferral to allow her greater opportunity to view the site and consider this development. Scott expressed his disappointment that the developer was not present. He stated the lack of discussion at the informal meeting probably led the developer to believe it would not be necessary to attend this meeting. He indicated he wanted more Information addressing the concerns before he voted. The motion carried unanimously, 6-o. 3. S-6932. Public discussion of an application submitted by Furman and Company Builders for approval of an amended preliminary and final Large Scale Residential Development (LSRD) plan for Capitol View Apartments, Two, a 104 -unit, high rise multi- family residential development located at 600 South Capitol Street. (45 -day limitation period: October 16, 1969.) Moen reviewed the staff report dated September 21, 1989. She stated that, at the Informal meeting, the Commission had discussed recommending metered parking on Capitol Street. She had spoken with the Traffic Engineer regarding metering and he had responded that monitoring would not be practical at this time since there are no other meters In the Immediate area. He also Indicated he had no reservations about having parking on the north side of Prentiss Street. Gentry stated she had spoken with Chuck Schmadeke of the Public Works Department and he had recommended metered parking on both Capitol and Prentiss streets. Reid asked the developer to elaborate on his plans for the private open space. He stated Initially he will only take title to the rear So feet of the property between 600 and 630 S. Capitol. He will construct a wooden fence around the house south of the Proposed development and provide a volleyball area behind the house; a chain link fence would be erected at the alley. Dierks asked If a wooden fence could be constructed at the alloy. Furman responded that it would not be as durable as a chain link fence. be. In response to a question from Reid, Furman stated the right-of-way trees will be selected from the City's list of recommended trees and that, If possible, he will retain the maple tree on the northeast corner of the property. 1W Planning & Zoning Commission September 21, 1989 Page 6 Public discussion was opened at 8:39 PM. There was none. Public discussion was closed at 8:39 PM. Cook moved to approve S-8932. Hebert seconded. The motion carried unani- mously, 6.0. Cook moved to recommend that parking on the east side of Capitol Street in front of 630 and 600 South Capitol Street be metered for a short-term duration of 30 minutes. Hebert seconded. Dierks stated she believed metering for up to two hours should be permitted. Scott Indicated the metering would be short-term to prevent commuter parking from occurring In the area. Clark agreed with Scott about the need for short-term parking and stated he also believed the parking on the north side of Prentiss Street should be metered. The motion carried 5-1, Dierks voting in the negative. Dierks moved to recommend that the parking on the south side of Prentiss Street be moved to the north side of Prentiss Street. Cook seconded. Dierks indicated she believed this change Is needed to facilitate visibility at the alley and from the Prentiss Street access drive from the proposed development. The motion carried unanimously, 6.0. Cook moved to recommend to Council that the parking on the north side of Prentiss Street be metered for short-term duratidn of 30 minutes. Clark seconded. The motion carried 5.1, Dierks voting In the negative. OTHER BUSINESS: 1. Discussion of the Planned Development Housing IPDHI Overlay Zone. Cook moved to request staff assistance from the Department of Planning and Program Development and the Legal Department for the Implementation of e Planned Development Housing Overlay Zone as an amendment to the Zoning Ordinance. Reid seconded. Scott stated that, at times, there are Issues that make the Commission desire for a tool In the Zoning Ordinance to accomplish a goal they see as worthy. The PDH Overlay Zone is such a tool. He Indicated he knows that City Council has set as its priority the development and implementation of environmental standards. The request for assistance should not be Interpreted as the Commission placing less of a priority on I i 1 Planning & Zoning Commission September 21, 1989 Page 7 environmental standards. His hope and Intent is that the PDH Overlay Zone will be developed and its implementation will occur in conjunction with the development and Implementation of environmental standards. He does not intend that their development need be simultaneous. He placed special emphasis on the request for legal assistance because the legality of PDH overlay zones must be determined before Planning and Program Development begins its work. The motion carried unanimously, 6-o. 2. Planning and Zoning Commission Information. Scott Indicated that the City Council was placing high priority on studying the expansion of the Central Business District south of Burlington Street. He stated he believes this Issue places Importance on the Commission's desire for a PDH Overlay Zone. Moen stated that Jeff Davidson, Transportation Planner, will be present at the October 2, 1989, Planning and Zoning Commission informal meeting to answer questions about the Dubuque Street Corridor Study. Clark asked that notice of this meeting be given to residents of the north and of the City. Scott suggested that staff send letters to the individuals who appeared at previous meetings that addressed the problem of traffic on North Dubuque Street, Informing them of the informational meeting. ADJOURNMENT: Dierks moved to adjourn at 8:55 PM. Clark seconded. The motion carried 6-0. Minutes submitted by Mary Jo Neff. Kenneth Cooper, Secretary If LI j