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HomeMy WebLinkAbout1989-10-24 Council minutesi COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES October 24, 1989 Iowa City Council, reg, mtg., 7:30 p.m. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Balmer, Courtney, Horowitz, Kubby, Larson, McDonald. Absent: None. Staffinembers present: Atkins, Helling, Gentry, Karr, Schmeiser, Boothroy, " Seydel, Council minutes tape recorded on Tape 89-59, Side 1, 337 -END and Side 2, END -1; 89.61, Side 1, 1-444. The Mayor proclaimed October 29, 1989, as CHANGE YOUR CLOCK, CHANGE YOUR BATTERY DAY. Members of the Historic Preservation Commission presented framed copies of 'A Guide to Historic Iowa City" to the City Council. Balmer requested that item 3a(6) minutes of the Animal Control Advisory Board be deleted from the Consent Calendar for separate discussion and approval. Moved by Ambrisco, seconded by Horowitz, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Minutes of Boards and Commissions: Sr. Center Comm. - 9/25/89; Bd. of Directors of Public Access Television, Inc. - 9/19/89; CCN Comm. - 9/20/89; Civil Service Comm. - 10/5/89; Airport Comm. - 9/19/89. ' Permit Motions Approving a Class C Liquor License for Yelder Enter rises Inc P dba The Due, 211 Iowa Avenue.. Approving a Class C Liquor License for The Ground Round, Inc, dba The Ground Round, 830 South Riverside Drive. Setting Public Hearings: To seta public hearing on 11/14/89, to hear comments from the public regarding the recommendations by the Committee on Community Needs (CCN) on the use of 199D Community Development Block Grant funds. Correspondence: Memo from the Civil Service Commission submitting a certified list of applicants for the position of Mass Transit Operator, Applications for Use of Streets and Public Grounds: Christine Arrasmith for permission to film a student production on the corner of Market and Unn Streets on 10/21/89, approval contingent upon receipt of signed Agreement to Assume Responsibility and Defend. Patricia Whittenbaugh to picket in front of the Emma Goldman Clinic during the week of 10/23 through 28/89, approved. Applications for City Plaza Use Permits: Keith Meyer for permission to setup a table in City Plaza for the support of the candidacy of Joe Bolkcom and to register voters during the period of 10/13 through 11/7/89, approved, Latin American Human Rights Advocacy Center for permission to set up a table in City Plaza from which to distribute literature and offer crafts for donations during the period of 10/16.30/89, approved. I. i f ii Council Activities October 24, 1989 Page 2 Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. The Mayor stated that the Animal Control Advisory Board presently had an adoption policy concerning ferrets at the Animal Shelter. He stated the Board had met again to discuss this Issue and in light of the fact that no known rabies vaccine exists, the Board had not changed their policy. Moved by Larson, seconded by Horowitz, to accept the petitions presented by the Eastern Iowa Ferret Association. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. The Mayor explained the Board had met on two different occasions concerning their recommendation on the adoption of ferrets. He reported that he had received a phone call from the Greater Chicago Area Ferret Association, a licensed organization, willing to take the five ferrets currently housed at the shelter and signing a waiver to Indemnify the City. He recommended that the City accept the offer from the Chicago Ferret Association for the five ferrets currently at the shelter and accept the policy as presented by the Animal Control Advisory Board concerning the adoption of ferrets with one stipulation. Council agreed with the recommendation. The Mayor suggested that anyone calling or bringing in a ferret in the future to the shelter be given the phone number of the Eastern Iowa Ferret Association and be given the opportunity to contact that representative. Any ferret left at the shelter henceforth would be handled under the new policy. Jackie Johnson, President of the Eastern Iowa Ferret Association, thanked Council for their consideration. Moved by Horowitz, seconded by Courtney, to accept the minutes of the Animal Control Advisory Board meeting of 10/18/89. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present Moved by Balmer, seconded by Ambrisco, to set a public hearing for 11/14/89, on an ordinance to change the name of Dynevor Circle to Little Creek Lane (ry'n Cae, Part 5). The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. A public hearing was held on an ordinance to amend the Conditional Zoning Agreement between Plum Grove Acres, Inc. and the City of Iowa City for the subdivision known as First and Rochester, Part Three. No one appeared. Moved by Balmer, seconded by Ambrisco, that the rule requiring ordinances to be i considered and voted on for passage at two Council meetings prior to the meeting at which It is to be finally passed be suspended, the first consideration and vote be waived and the second consideration be given at this time. Affirmative roll call vote unanimous, 7/0, all Councllmembers present. The Mayor declared the motion carried. Moved by Balmer, j seconded by Ambrisco, that the ordinance to amend the Conditional Zoning Agreement between Plum Grove Acres, Inc, and the City of Iowa City for the subdivision known as First and Rochester, Part Three, be given second vote for passage. Courtney stated he hated to see a unanimous vote by Council when the developers and builders did not uphold their end of the agreement. The Mayor declared the motion carried, 5/2, with the following division of roll call vote: Ayes: Horowitz, Larson, McDonald, Ambrisco, Balmer. Nays; Courtney, Kubby. A public hearing was held on an ordinance to amend the Zoning Ordinance by conditionally changing the use regulations of certain property located at 2602 Rochester Avenue, north of Rochester Avenue and south of the North Branch of Ralston Creek from RS - 5 and ID -RS to RS -5 (Oakbrooke Place). John Moreland, applicant, stated that Planning and Zoning had recommended approval unanimously, and that neighbors in the area were satisfied i' , r_ I_ I� ; I� Council Activities October 24, 1989 Page 3 with the proposal. He requested that Council give two considerations to the ordinance tonight and it be passed at the next meeting 11/14. Moved by Horowitz, seconded by Ambrisco, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which It is to be finally passed be suspended, the first consideration and vote be waived and the second consideration be given at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Horowitz, seconded by Ambrisco, that the ordinance amending the Zoning Ordinance by conditionally changing the use regulations of certain property located at 2602 Rochester Avenue from RS - 5 and ID -RS to RS -5 (Oakbrooke Piece), be given second vote for passage. Kubby noted that the property was considered moderately to steeply sloping terrain and regarded as environmentally sensitive and questioned what types of terracing would be used. John Moreland explained he Initiated the request for conditional zoning of the 18 lots. He explained that the street will come in at the high end of the property and will not require nearly as much grading. In response to the question regarding terracing, he stated that all but two lots will have walk out basements, allowing the yards to remain natural but requiring some terracing and/or fencing. Horowitz noted she had toured the property that day and that at the far end of the cul-de-sac there were a large number of lots but the floodplain would not be developed. Balmer and Courtney complimented Mr. Moreland on the proposed development. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. A public hearing was held on an ordinance to vacate the easterly ten feet of Linn Street between Harrison Street and Ralston Creek and the southerly ten feet of Harrison Street between Maiden Lane and Linn Street (S&M Properties). John Rummelhart asked Council how the street vacation was originally initiated. The City Manager explained City owned CDBG parcels had been bid on three separate occasions to the public. The last time they were bid, an additional ten feet was Incorporated in the sale in hopes of improving the value of the property. He explained that the street right-of-way was 80 feet and that vacation of the 10 feet would not affect the street design now or in the future. The City Manager explained that the ten feet had not been vacated and was being Incorporated into the sale of adjoining properly. Asst, City Atty. Gentry explained that the public was notified through the publication of the vacation notice and throughout the entire bidding process for the parcels. Mr, Rummelhart stated he felt the proposed development was great but urged Council to be aware of parking problems in the area. Larson stated that this parcel does not affect any plans for a footbridge in that area and was glad to see that parcel sold and put back on the tax rolls. Grace Jochimsen, property owner in the area, appeared objecting strongly to the selling of the ten foot right-of-way. She stressed the Importance of more parking for the area and asked if that ten feet could be used for angle parking for the area. Developer Moreland explained the Importance of the ten feet on his development, PPD Director Schmeiser explained that the vacation of the ten feet will not affect the parking options in the area because of the remaining width of the street. Larson asked staff and Council to be aware of and look at parking needs of merchants in the area. I 1 I ' i i' �I i I. Council Activities October 24, 1969 Page 4 Moved by Larson, seconded by Balmer, that the ordinance to vacate the easterly ten feet of Linn Street between Harrison Street and Ralston Creek and the southerly ten feet of Harrison Street between Malden Lane and Unn Street (S&M Properties), be given first vole for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. A public hearing was held on an ordinance vacating a utility easement In Block 47, Iowa City, Iowa (Mercy Hospital)., No one appeared. Moved by Balmer, seconded by Ambrisco, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which It is to be finally passed be suspended, the first consideration and vote be waived and the second consideration be given at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Balmer, seconded by Ambrisco, that the ordinance vacating a utility easement in Block 47, Iowa City, Iowa (Mercy Hospital), be given second vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Balmer, seconded by Courtney, that the ordinance amending the Zoning Ordinance by changing the use regulations of certain property In northwest Iowa City, generally located northeast of U.S. Highway 218 and west of Camp Cardinal Road from ID -ORP to ID - RS (Deer Creek), be given second vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Ambrisco, seconded by Horowitz, that the ordinance to amend the Zoning Ordinance regulations of the Neighborhood Commercial, CN -1, Zone, be given second vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Ambrisco, seconded by Courtney, that the ordinance to amend the Zoning Ordinance to define variety stores, be given second vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Ambrisco, seconded by Horowitz, to make the following appointments: re- appoint Rosalie Reed, 730 Brown St„ Dorothy Paul, 2 Glendale Ct, and Haywood Belle, 311 Haywood Drive, to the Human Rights Commission for three-year terms ending 1/1/93; re- appoint Mary Weideman, 1308 Muscatine Ave, and John Watson, 403 Elmridge Avenue, to the Parks and Recreation Commission for four-year terms ending 1/1/94; re -appoint Catherine Johnson, 242 Ferson Ave., to the Bd. of Adjustment for a five-year term ending 1/1/95. Balmer encouraged citizens to apply for City Boards and Commissions, noting that the re -appointments made tonight will add continuity to the Boards and Commission. Ambrisco encouraged Individuals to call him regarding their qualifications after they had applied. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Councilmomber Kubby noted that City Council agendas and meeting packets are being printed on recycled paper. Larson urged everyone to look Into the Issues and candidates and vote 11/7, Kubby noted two upcoming forums, 10/26, sponsored by Environmental Advocates I I l I � `i ' i a I �I I Ii t I E < r , i Council Activities October 24, 1989 Page 5 at 7 p.m. at the Library and one 10/30 at 6:30 p.m. sponsored by the League of Women Votes also in the Library. McDonald noted that a third forum Is scheduled for 11/5 at the First Christian Church at 9:15 a.m. Balmer noted that there will be a ballot question concerning Westport Plaza on the ballot and urged everyone to read the question and encouraged groups to help educate people on the language of the question. Larson noted that if you're in favor of Westport Plaza you would be voting "no, those not in favor would be voting 'yes:' Ambrisco noted an operational policy of the City Manager's office requiring a certificate of Insurance with specific limits of liability be filed prior to the Issuance of a permit to picket. The City Manager explained his office has had a number of requests to picket on public right-of- way and that the policy has been in place that would require groups requesting permission to picket with 12 or more people indemnify the City with a certificate of Insurance. Roughly one month ago he received a request from one group that in his judgment was requesting an inordinate amount of time, and stated he felt authorization of groups and/or individuals on a week to week basis was proper. Ambrisco stated he had confidence in the City Manager's judgment and taking things on the basis of what is reasonable. The City Manager stated any group or individual has the right to come to City Council with such matters. Horowitz reported on her 3Y: hour meeting with the Technical Advisory Committee on Solid Waste Management. She stated the study would take another three months to complete and that the Committee was looking at ways to reduce the amount of time needed to complete the study. She stated that a number of people are participating and that a six county region is Involved in the long range plan for solid waste management. She informed citizens that a public hearing will be held. Horowitz stated she had received phone calls regarding leaf burning and clarified that individuals could call the Fire Dept. and ask that the fire be put out, Courtney reported on a recent encounter with actress Roseanne Barr at the Homecoming football game. McDonald stated he had received a phone call from the Mayor of Owensboro, Kentucky, regarding a recent project completed by an intern at the City. Owensboro studied midwestern cities similar to them in character and nature and will be visiting ten top cities. The Mayor stated that Iowa City is among those ten and City officials will be visiting Iowa City around the first of November. Moved by Ambrisco, seconded by Courtney, to adopt RES. 89-255, Bk. 102, p. 255, LEASE AGREEMENT WITH NEIGHBORHOOD CENTERS OF JOHNSON COUNTY, IOWA, FOR OPERATION OF A NEIGHBORHOOD CENTER FACILITY ON CITY PROPERTY. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Balmer, seconded by Ambrisco, to adopt RES. 89-256, Bk. 102, P. 256, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT WITH NEUMANN MONSON, P.C., ARCHITECTS, FOR THE PROVISION OF ARCHITECTURAL, ENGINEERING, AND PLANNING SERVICES IN CONJUNCTION WITH THE DESIGN OF A PARK/SPORTS COMPLEX ADJACENT TO THE NEW WASTEWATER TREATMENT PLANT SOUTH OF IOWA CITY. Courtney stated that the proposed complex would Include 10.12 full-size soccer fields, 4-5 softball diamonds and be family oriented. Affirmative roll call vote unanimous, 7/0, all Counciimembers present. The Mayor declared the resolution adopted. I 4 j I� I 'I I _ r I � I II } i i I i Council Activities j j t October 24, 1989 Page 6 Moved by Ambrisco, seconded by Balmer, to adopt RES. 89-257, Bk. 102, p. 257, APPROVING AND AUTHORIZING EXECUTION OF AGREEMENT WITH MIKE FURMAN I BUILDERS FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY AT 612 SOUTH CAPITOL STREET (Capitol View Apartments). Horowitz questioned if any more has been done about the possibility of restricting parking near the alley on Lafayette between Clinton and South Capitol. The City Manager will have the Traffic Engineer look at the area and report back. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted, Moved by Balmer, seconded' by Ambrisco, to adopt RES. 89-258, Bk. 102, p. 258, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST A SUBORDINA- TION AGREEMENT BETWEEN THE CITY OF IOWA CITY, IOWA, AND THE UNIVERSITY OF j i IOWA COMMUNITY CREDIT UNION. In response to Larson, the City Manager explained that :_q4 this procedure was fairly common. Jeff Kern, owner of the property, explained that 1/7th of the loan is forgiven each year. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. .The Mayor declared the resolution adopted. Moved by; Ambrisco; seconded by Kubby, to adopt RES. 89.259, Bk. 102, p, 259, ' AUTHORIZING EXECUTION OF A REVISED ANNUAL CONTRIBUTIONS CONTRACT WITH THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT, PROJECT #IA-05-VO22-008. ' Kubby noted she was glad that some of the vouchers were for multi -family bedroom units. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Balmer, seconded by Ambrisco, to defer to 11/14/89 consideration of an ordinance amending Chapter 17 of the Code of Ordinances of the City of Iowa City, Iowa, by ' amending Sections 17-2 and 17-3 to require owners of rental property not residents of Johnson County and condominium associations to designate a local operator empowered to represent a property owner(s) concerning compliance with the Iowa City Housing Code. Courtney questioned whether the proposed ordinance "applies to mobile home courts. HIS Director Boothroy'stated that mobile homes were treated as individual dwelling units. The Mayor declared the motion carried unanimous, 7/0, all Councilmembers present. Moved by Ambrisco, seconded by Courtney, to adjourn 9:20 p.m. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. fN_MCDONALD, MAYOR " i 9P 41 'J MARIAN K. KARR, CITY CLERK i I i j j t f I j i :_q4 I j j p -: j Senior Center Commission September 25, 1989 Page 2 The consensus was that a segment should be added to the guidelines asking for information on how research is funded, and that contracts between the Senior Center and the persons i doing the study or research should spell out what the "in-kind" payment would be. Meisel will rewrite this section with the additions suggested. PURCHASE REQUESTS:, Meisel I Meisel explained that the Center's professional library, which has been housed in the conference room, was shrinking. She said she believes student borrow these journals and do not always return them. She asked the Commission to approve the purchase of a tall narrow shelf which would be in her in the space behind the door to shelve these journals as i office well as other Information on subjects related to the elderly. " It was moved that Meisel get an estimate on the cost of the shelf. Wagner/Busse. The j motion carried. �! Meisel explained that the Adult Day Program is going to buy their own VCR and when they da _ _,+ this, the Center will no longer have a television to use. She gave quotes on 35" and 30" TVs from Best Buy, Hagens and Electronics Cave. l 1 There was discussion on TV needs and it was decided that the best solution for the Center would be to buy two TVs.with stands and a,splitter and coaxial cable so that a program could use one VCR and be seen on two TVs. It was decided that the TV purchase should be l� compatible with the now video equipment. f '" Hood asked Gods and Pieper to serve on the TV Committee. It was moved that the Committee investigate the purchase of two TVS, stands, and equipment needed and the j TV Committee approve the purchase of same. Busse/Gode. The motion carried. COMMISSION PRESENTATIONS: Busse and Gods j Busse explained to the Supervisors how the Senior Center trains its volunteers: She said p. Ockenfels asked if the Senior Center recruits volunteers for the Congregate Meals Program and how they are trained. Busse said that Congregate Meals recruits and trains its own volunteers. They were also Interested in the forthcoming parking changes. i Busse said the City Council is pleased about the questionnaire and forms being used in j registering. Senior Center participants. Horowitz said she felt the City should do something city-wide to honor volunteers in the city. Gods attended the Council of Elders meeting and said the leadership training presented by Hood and Shannon had been well-received. He said they were working on the birthday celebration and standard protocol sheets regarding the complaints they received, This should be on the agenda in October. Gods added that the Council expressed some concern about members being elected to the Council of Elders and in leaving for the Senior Center I Commission. Understandably, they want to keep their good members. Gods said they were _ y I Senior Center Commission September 25, 1989 Page 3 i also working on their by-laws. Gods volunteered to replace Cordier and attend all the meetings in October. I SENIOR CENTER UPDATE: Meisel i Meisel told the Commission that the City had asked if they might use the marble from the Center that has been stored for eight years to face the bell holder at City Hall. The Center would retain all that was not used. It was moved that the City be allowed to use the marble necessary with a pfacque containing the Information that the marble was from the old post office be placed at the site. Busse/Fiala. The motion carried. Meisel said she was negotiating with the City to obtain a new copier with the ability to shrink, enlarge, and print three sizes of copy. i Meisel reported on her trip to the National Institute of Senior Centers as the Iowa delegate. Everyone at the meeting that saw the Senior Center POST was amazed at how complete and I �' varied the programming at the Center is. They also expressed surprise of the Center's ! financing, Most senior. center directors, depend on multiple sources (soft money) for financing. Most expressed their dissatisfaction with their area agencies on aging, primarily be I' important Information does not reach them in a timely manner and sometimes- not at all. I' Money received by AAA is thought to be distributed to senior centers in an arbitrary and often; I ' non -equitable manner. Meisel said she had contacted Betty Grandquist in order to secure a list of senior centers in ` informationisel on main Issues of interest aith a Senior nd pilot rocs ams available. ab e. Shethey lsaid Grand u st told i Y P programs her she was not sure the list was up to date and that most senior centers are primarily just meal sites. ,., In conclusion, Meisel said that flagpole is now painted, the dead shrubs are being replaced, pro -registration would begin October 1, and parking sticker arrangements were being made. i Meisel said the City Architect, Jim Schoenfelder, examined the Graphic Designers' and the ESA offices where water came in and the brickwork around the roof. He said to get bids on tuckpointing. One tuckpointer took pictures of the elevation facing south and looked all around the roof. He said $5,300 would cover the emergency work now and $32,000 for the rest of the brickwork. Meisel said she was consulting with Finance on how to fund this project. VIDEO UPDATE: Bartels Eston Bartels, Council of Elders member, said atter consultation with Heritage Cablevision and the library, that he recommended a Panasonic AG450 camera tripod, cart and small monitor at a cost of $2,500$2,700. He said he had divided this up Into phases, Phase 1 • camera, small monitor, recruiting volunteers and training by John Hess on studio cameras, editing, etc. Phase 2 • VCR (super VHS), super VHS TV, and the VCR should have dubbing ability for i i I One tuckpointer took pictures of the elevation facing south and looked all around the roof. He said $5,300 would cover the emergency work now and $32,000 for the rest of the brickwork. Meisel said she was consulting with Finance on how to fund this project. VIDEO UPDATE: Bartels Eston Bartels, Council of Elders member, said atter consultation with Heritage Cablevision and the library, that he recommended a Panasonic AG450 camera tripod, cart and small monitor at a cost of $2,500$2,700. He said he had divided this up Into phases, Phase 1 • camera, small monitor, recruiting volunteers and training by John Hess on studio cameras, editing, etc. Phase 2 • VCR (super VHS), super VHS TV, and the VCR should have dubbing ability for i Senior Center Commission September 25, 1989 Page 4 '. l voice-over on programs. He said to get started he needed the equipment in Phase 1, and I Phase 2 could come later. Meisel said the Senior Center could buy a gambling license in order to have another quilt rattle in order to raise money for this project: It was moved that the Commission authorize, the staff and Bartels to buy all the necessary equipment In Phase t. 'Gode/Means. The motion carried. r .. Gods thanked Bartels for all his work on this project. i; OPEN DISCUSSION: I . There was discussion on Cordier's resignation and possible replacement. Hood suggested a male from the business community would help balance the Commission.' r. a The meeting adjourned at 5:00 p.m. t T Minutes prepared by Joyce Phelps, Senior Center Secretary. i �. Err ' Minutes approved by Bud Gods, Senior Center Commission Secretary. i ;; C4fyJi .YP PiY j [I I`C l ,, a r ri i i 1 1963 1 J1 f MINUTES DRkFf BOARD OF DIRECTORS OF PUBLIC ACCESS TELEVISION, INC. TUESDAY, SEPTEMBER 19, 1989 - 7:00 P.M. SENIOR CENTER - CLASSROOM 1 MEMBERS PRESENT: Cochran, Evanson (Chair), Hess, Maske, D. McGuire, S. McGuire, Orgren, Starr, Stevens (BTC rep) MEMBERS ABSENT: Coffey, Eskin, Moore : STAFF PRESENT: Shaffer, Welch OTHERS PRESENT: Doyle Detroit RECOMMENDATIONS TO COUNCIL: li None. SUMMARY OF DISCUSSION: r r This was the first meeting of the Board of Directors of Public Access Television, Inc, (PAN. The Board discussed preparations for a transition planning retreat with the access consultant <' °V Sue Buske:'S. McGuire moved that Evanson serve as acting Chairperson for the retreat and that permanent officer elections be deferred until the full Board can vote; seconded by Orgren, approved unanimously. The Board made preliminary committee assignments and agreed to ". extend formal invitations to attend the retreat to Drew Shaffer, Dale Halling, and Trey Stevens of the City; and to Bill Blough of Heritage Cablevision: ' ` I CALL MEETING TO ORDER: Evanson called the meeting to order at 7:04 p.m. ' DIRECTOR'S ANNOUNCEMENTS: Hess invited any Board members Interested to stop by the access center for a tour of the is , + facilities. S. McGuire distributed Information about the municipal access channel in Madison, WI. I STAFF ANNOUNCEMENTS: i Shaffer distributed copies of a memo he sent to City Legal requesting assistance in completing ' PATV's application for tax exempt status with the IRS. I r r OFFICER ELECTIONS: S. McGuire moved that Evanson serve as acting Chairperson for the retreat and that permanent officer elections be deferred until the full Board can vote, seconded by Orgren, approved I, , unanimously. ly i Minutes DAF' I; Board of Directors of Public Access Television, Inc. September 19, 1989 f Page 2 l PUBLIC ANNOUNCEMENTS: I None. DISCUSSION OF THE RETREAT: There was general discussion about the preparations for the retreat. The Board made preliminary committee assignments. It was agreed that after the retreat the committees could Invite members of the public to assist in the process. S. McGuire agreed to draft a letter ` encouraging Board applicants to continue their interest in the transition process. The Board agreed to ask Drew Shaffer to attend all sessions of the retreat as a resource person. It wa agreed that Dale Helling, Assistant City Manager, should attend the session of the full Board �' ' n Sunday, and the final session on Sunday. on Saturday, the contract and insurance session obl it was agreed that Bill Blough should be asked to address the full Board and encouraged to I attend any sessions of the workshop.' Trey Stevens reported that he would attend several of the retreat as a representative of the BTC. Welch agreed to prepare a "Who's Who „sessions in the Transition Process' reference sheet for the Board members. „ 1 OTHER• S,McGuire requested that certificates of appreciation be prepared. for members of the Board I of Incorporators. Evanson suggested the Board videotape a monthly PAN informational program at the access center. She suggested that during the transition Board members should ti be designated to work on public relations issues and make reports to the BTC. S. McGuire r moved that the Board commend the staff of the access center for its work on Access Week -..: activities the weeka September 11-14, seconded by Orgren, approved unanimously. Shaffer reported that the City would like to know when the transition will occur and how much support the, Board will need before then. The Board decided to deter scheduling of permanent Board meetings to the retreat. ADJOURNMENT: The meeting was adjourned by Evanson at 8:10 p.m. ' Respectfully submitted, 1 i r�'• Drew Shatter, . 1 , i Starr welcomed the presenters and briefly explained the presentation process. He stated that the CCN members will review the applications with information provided by staff. At the October 17, 1989, CCN meeting,,the CCN will vote on the proposals and will formulate a I Milktated that a ublic hearing at the October funding recommendation to City Counc man s p 24, 1989, City Council meeting will allow applicants to make presentations to City Council even if their proposals have not been recommended by CCN. #' CDBG FUNDING REQUESTS: ` ' St Clements St Paving - Paul Kavanaugh thanked the City for recognizing the St, Clements Street area as a target area for neighborhood rental rehabilitation. A , (Rawland arrived at 7:09 P.M.) Kavanaugh asked CCN to review the map of the St. Clements Street area included with the application., He distributed photographs of the area during limes of heavy rains to ,funding CCN. Kavanaugh outlined the two parts of the request. $4,000 was requested to repave the i section of St. Clements Street by Home Town Dairies. $42,000 was requested to pave St. " the residential section of Clements Street and Install curb, gutters and storm sewers. The street Is not currently paved and stormwater flows through ditches under the driveways In run- off pipes. The system no longer functions effectively. The run-off pipes are deteriorating and the slope of the area results in standing water. The requested funds would also allow for the to be widened from 22 feet to 28 feet and reduce the parking of cars in residents' yards. :. street Williams asked Kavanaugh Ii the residents feel the current city services are adequate for the neighborhood and stated that if they do not feel it is adequate, the residents should go before City Council Hale and Kavanaugh both expressed concerns that increased taxes for the residents may create excessive financial burdens for some of the residents. Patrick stated i, I I 2 that there Is no guarantee that the project would be financed under general improvement funds if it is not funded by CDBG. Hale said the street is City -owned and is maintained as a gravel street. (Kuhn arrived at 7:29 P.M.) At Rawland's request, Milkman explained that the area Is a target neighborhood for rental rehabilitation. This requires that the area have over 50% of its residents be low income and this Includes tenants. She Indicated that public Improvements have been done in similar neighborhoods to prevent the burden of assessment from falling on the residents. Starr asked if it would be beneficial to complete part of the project, such as a storm sewer with curb and j gutter. Hale responded that this would probably not be financially practical. Cilek asked if it would be possible to require Home Town Dairies to pay for a portion of the project. Milkman responded that an alternative is to assess only those who can afford the additional cost. Representative Jerry SteBensmeier from Home Town Dairies stated that Home i Town Dairies has not proposed, the project, but is merely supporting it. Johnson County/Iowa City Health Services Center- Graham Dameron, director of the Johnson r - County Health Department, stated that approval from the Johnson County Board of Supervisors Is currently being sought for the proposed expansion of the medical clinic. He informed the CCN that there has been a dramatic Increase in eligibility for. Women, Infants, and Children Clinic (WIC). He said that there has also been an Increase in clients at the Johnson County Child Health Clinic. He indicated that there seems to be increasing maternal and child health care initiatives from the State and Federal governments to decrease the infant mortality rate and to improve nutrition and health care for young children. He stated financial support is also. obtained from Johnson County and United Way. Dameron responded to a question from Cooper that the facility's current location is owned by Johnson County. Rawland asked if the preference is to have a new facility or to remodel the current facility. Dameron stated that anew facility is preferred for long-term planning, but he indicated that remodeling can take care of the present need If there is not as much as growth as has been occurring. In response to a question from Williams, Dameron stated no specific site has been selected, but he said it would need to be accessible to buses and have reasonable lighting, Becker asked if the Salvation Army building has been considered. Dameron stated it has been considered, but the costs of the building and the need for major renovation are problems. He indicated there has been thought given to joining with HACAP In regard to that structure. At Starr's request, Dameron explained that remodeling the current Clinic will allow for 50% growth and excess space could be leased until it is needed for the Clinic's use. Starr asked If a no -Interest or low -Interest loan would be considered. Dameron expressed the desire to have the project be a joint effort of several entities Instead of being financed entirely by one entity, In response to a question from Cooper, Dameron stated that clients eligible for WIC must have Incomes at 185% of the poverty level and Child Health Clinic clients are primarily i low to moderate income. At Rawland's request, Milkman agreed to verity whether or not a County -owned building can be remodeled with City CDBG funds. K7 Elderly Adult Day Care - Cheryl Partridge explained to the Committee that she has worked with the elderly and has seen the need for more adult day care. She indicated that she had talked with Doreen Monitto of the VNA/Adult Day Care Program and she expressed her view that additional services are needed. Partridge stated she would provide activities in a home atmosphere that would help the elderly maintain their independence. Nugent asked if a fee would be charged. Partridge stated that $12 to $14 per day would provide meals, two snacks, and activities, Cooper asked if any approval of the facility would be required, Nugent responded that the City Zoning Ordinance would need to be complied with. At Milkman's request, Partridge clarified that she would incorporate the facility as a non-profit organization. In response to a question from Williams, Partridge stated a low-interest loan would be acceptable. Milkman responded to a question from Starr, that if the business were to fail, the City would own the facility. Milkman informed Partridge that a business plan will need to be provided to the Committee before it can proceed with the application. Fink requested that information on need and duplication of services also be included. Small Business Assistance - Milkman informed the Committee that HUD requires that a City make an effort, to help and utilize Women/Minority Business Enterprises (W/MBE). Recent Supreme Court rulings now require that programs that provide assistance to W/MBE be available for all small businesses. Milkman stated that last year's program will be continued. It will provide assistance in making businesses a self-supporting viable business and will sponsor workshops. - Workshop topics could include personnel issues, taxes, financing,, publicity, targeting specific clientele, and bidding procedures. Library of resources on construction information would continue to be developed. The Small Business Assistance Program will also provide loans and assistance in paying for the City -required level of Insurance. Milkman stated that small contractors often have difficulty obtaining credit so the City can provide a letter guaranteeing payment on materials that have been properly Installed. Milkman responded to a question from Starr that she feels the program is successful. Fink asked if it is possible to encourage that other, CDBG projects use the small business contractors. Hale responded that the curb ramp Installation project for last year was completed by a minority business. Curb Ramo Installation - Hale informed the Committee that CDBG funds have provided for the installation of 65 curb ramps in the past four years. Twelve ramps were Installed in the summer of 1989 and this included clear access to Bloomington Street near a Systems house. She explained that an evaluation process takes place early each year to determine where ramps are needed and to establish priorities for the possible locations. A curb ramp survey was conducted over the summer of 1989 to locate missing and deteriorated ramps. 1,300 areas were located. Hale responded to a question from Fink that complete accessibility is the goal with new construction also providing additional ramps. She stated 24 ramps should be able to be installed with the requested $10,000. In response to a question from Cilek, Milkman stated that Increased funds should not be difficult to administer. X105 i i I I (1( i � � r i /1. I 4 Lafayette Street Improvements - Milkman stated that the City Council had voted to accept the bids for Parcels C and D. She expressed the need to use some of the funds from the sale to pave Lafayette Street, pave the alley, and to plant trees. The project would cost $14,000 and would, finish the Lower Ralston Creek Capitalization Project. Starr asked if the sale was conditioned on the improvements. Milkman responded that it was, and the improvements will heed to be completed by the City even if CDBG funds are not used. Planning and Program Development - Nugent explained that the request for $18,300 is to continue research on ways to provide more affordable housing for low to moderate income households. She stated that the rental survey conducted last spring was financed with CDBG funds. She Indicated that staff has been working with the City Manager and the Finance Department to develop a housing policy statement and create a housing task force. Nugent stated that the Sycamore View Development on First Avenue is in the process of being' subdivided and It is hoped the construction of the homes will begin in the summer. A purchase offer on 1303 First Avenue is also being processed Nugent stated she would also (, like to develop a Residential Accessibility Inventory to identify where accessible units are I located in Iowa City. i CDBG Program Administration - Milkman indicated funds are used for services, such as phone f ` salaries. Is revewed bon an annual basis and this pthe F results insugge tions to Increase f ency.rogram re p ogram'siefficiency I ADJOURNMENT; M Patrick moved to adjourn at 9:15 P.M. Starr seconded. The motion carried by acclamation, "submitted as 'IMinutes by MaryJo Neff. j y f r t l I i. � • �. ., MINUTES CIVIL SERVICE COMMISSION I ' OCTOBER 5,1989 -` "IOWA CITY RECREATION CENTER i r MEMBERS PRESENT: Bud Louis and Mike Kennedy c , r,•..,: i a r MEMBERS ABSENT: Dick Buxton - 1 p. STAFF PRESENT: Dale Helling, Sylvia Steinbach, R.J. Winkelhake ! , GUESTS PRESENT: None. RECOMMENDATIONS TO CITY COUNCIL: ,..it None. ,i 1v RECOMMENDATIONS TO MANAGER AND STAFF: 1 54 to 'Commission members advised staff toarrange site for appeal hearing and r prepare recommendations for Fire promotional exams and entry level Firefigh- ; tiiya <1 't�;� , ��'te� recruitment. SUMMARY OF RELEVANT DISCUSSION: Meeting was`calledto order at 1:20 p.m. by Chairperson Kennedy. f Kennedy moved that, the date far the Hazlett appeal. hearing be set for v Wednesday,October Octob.25 at B:30:a.m.,-site to be arranged by staff. Motion .. s I� ... was seconded by Louis. Motion carried unanamo I d ' gt ' • dfor Fire,. promotional exams.. .. einbach:advised 'the Commission of the need for..Fire " `:' •`• ^`Staff will'prepare�a recommendation for promotional exams and set -..a meeting I' 'in the near future to discuss the process. Kennedy requested to add an item i on the next;, agenda to discuss . the interview process for entry level fire- fighter. The meeting was adjourned at 1:45 p.m. r � 4 p I ` • � • .. 0.I . I 3;�s1 MINUTES IOWA CITY AIRPORT COMMISSION SEPTEMBER 19, 1909 - 7:30 P.M. I IOWA CITY TRANSIT FACILITY MEMBERS PRESENT: Blum, Foster, Hicks I MEMBERS ABSENT: Lewis, Ockenfels STAFF PRESENT: O'Neil, Sueppel, Neff � GUESTS PRESENT: Gil Janes and Carl Byers of H.P. Green, E.K. Jones � CALL TO ORDER: Chairperson Blum called the meeting to order at 8:00 p.m. CONSIDERATION OF THE MINUTES: ' ' I The minutes of July 11, July 24, July 31; and August 15, 1989, were all accepted as presented. "AUTHORIZATION FOR PAYMENT OF EXPENDITURES: O'Neil clarified at Blum's request that the Kober electric bill does reflect a billing adjustment and the workhas been inspected. s I Foster made a motion to approve the list of bills as presented. Hicks seconded. The motion passed unanimously by a 3-0 voter I PUBLIC DISCUSSION - ITEMS NOT ON THE AGENDA: There was none, j ITEMS FOR DISCUSSION: i t+ Amort Improvement Protect - Amendment #2 -Janes indicated that he had available forhe Commission the Initial request for from i payment Iowa Erosion Control for $40,000. Blum asked If the work has been completed. Janes stated there are some problems with the way expansion i the joints are being set and they are not being completed to his standards, Janes said he would meet with the company's owner the ' I on site the following day. Foster asked if Iowa Erosion Control concurred with Janes' Judgment of the expansion joints. Janes responded that suggestions from H.R. Green's representative on the site has not been consistently followed He; emphasized that Iowa Erosion Control + is reputable, but they might not have much experience with expansion joints. ` Blum stressed the need to, be certain that the X's over the runway numbers do not become covered with dirt. Janes stated that the overall project has been good. " He informed the Commission that 1,000 feet of the runway were 10 Inches deep and will need to be replaced at the some depth. This will result in a greater expense nse 9 for labor rand materials. Janes Indicated s led he had contacted the. FAA and this change will be cost -eligible under the 't grant.' In response to a question from Blum, Byers stated that there will be approximately a 35 percent Increase in the cost for that section. Janes said the total additional cost will be a roximate $9,000. PP ly Janes stated that the FAA will contribute 90 percent of the cost of the project notification sign { l Minutes Iowa City Airport Commission September 19, 1989 Page 2 for a total cost of up to $500. The lowest bid for this type of sign was $750. Blum indicated that he had initiated this topic at the pre -construction meeting in regard to the Fly -in Breakfast. He stated he no longer felt the issue is timely. Foster and Hicks expressed their agreement. Byers explained the balance sheet financial statement to the Commission. He Indicated that approximately $11,000 is available as undesignated funds. These funds could be used in several manners. One option is to patch the priority #2 areas along the edge of the runway where water runs. This would cost $8,000. The remaining priority #2 patches would cost $4,705. Janes stated longitudinal cracks should be emphasized because drainage makes these more likely to separate. Blum agreed that the crack filling would be the most desirable option. Foster moved to accept the second amendment to AIP 3190047-01 as presented by Blum. Hicks seconded. The motion carried unanimously by a 3-0 vote. Blum stated the work should proceed with the understanding that priority would be given to crack -filling, but more information is needed to determine If funds will be required in other areas. . He Indicated a special meeting can be scheduled to authorize the expenditure of. ` additional funds If needed: Blum responded that the Commission will need to be cautious In how it spends the additional funds. Foster moved to approve partial payment to Iowa Erosion Control. Hicks seconded. The motion passed unanimously by a 3-0 vote. Hangar #32 - Request for Change of Use - Blum stated this Issue concerns the letter sent to EX Jones regarding an individual living in hangar #32. Jones has asked that this be made Into a permitted use as this is,the on-call service person. Jones informed the Commission that the person is needed on-site for fueling and security purposes. He also stated that the State 011.Cl "I Airport Manual lists the hours attended at the Iowa City Municipal Airport as 24 hours per day. Blum stated that Jones has given valid reasons to permit this use, but there are still problems to be resolved. Blum' stated the Zoning Ordinance will need to be changed to permit' a dwelling unit and the unit will need to be inspected to make sure safety standards are being meta O'Neil stated Insurance will need to be provided and Jones said he should be able to do this. ' Sueppel advised the Commission that the person should not live in the hangar until after the dwelling unit use has been approved unless Insurance is provided by Jones. Blum requested that Jones provide a letter to O'Neil from his Insurance carrier stating that coverage Includes this service person. Parking Policy - Home Football Games - O'Neil Informed the Commission that he is not comfortable with taxicabs on the runway for home football game Saturdays. Jones Indicated that he believes this is a service to users of the airport. Blum stated he is concerned about the liability and wants verification of Jones' Insurance coverage. Sueppel stated that if an accident were to occur, fault would be assessed to all parties. Blum indicated that one alternative is to shuttle people to the terminal building. He expressed his concern that the airport's liability be minimized. Foster stated that the shuttle service would minimize risk more than walking. Blum requested that O'Neil and Sueppel pursue these Issues and get documentation from Jones' Insurer. 1967 j Minutes Iowa City Airport Commission September 19, 1989 Page 3 Doane Farm Management Resolution- Power of Attorney - O'Neil informed the Commission that Doane needs Power of Attorney to sign papers for federal programs through the ASCS Office. O'Neil recommended that the Commission take this action and Sueppel indicated that this has been done in the past. Blum read the resolution granting Power of Attorney to Doane Farm Management. Hicks moved to accept the resolution as read. Foster seconded. The i motion passed unanimously by a 3-0 vote. - ...... .... _.. ... back to the manufacturer for re-evaluation due to design problems. „`„ , O'Neil said that the local response to the Fly -In Breakfast was good. SET NW MEETING: i 4 The next Iowa City Municipal Airport Commission meeting was set for October 17, 1989, at 7:30 1 p.m. 1 v .. The motion carried by acclamation. Informal Council Session October 23, 1989 Informal Council Session: October 23, 1989, 6:35 p.m., Council Chambers, Mayor John McDonald presiding. i Councilmembers Present: McDonald, Ambrisco, Balmer, Larson, Kubby, Horowitz, Courtney. Staftmembers Present: Atkins, Timmins, Karr, Helling, Smith, Schmelser, DeLong, Schmadeke, Gentry, Stockman and Pelking. Tape-recording: Reel 89-57, Side 2, 683.1; Reel 89-60, Side 1, 1 -END, Side 2, END -699. i PLANNING & ZONING MATTERS: Reel 89-57, Side 2 A. SETTING PUBLIC HEARING FOR NOVEMBER 14 1989 ON AN ORDINANCE TO CHANGE THE NAME OF DYNEVOR CIRCLE TO LITTLE CREEK LANE !TY'N CAE PART Schmelser explained the owners of lots in the Ty'n Cae Subdivision, Part 5 have requested the name of Dynevor Circle be changed to Little Creek Lane. In response to Councilmembers, Schmelser said there has been no objection to the name change. B. PUBLIC HEARING' ON AN ORDINANCE TO AMEND THE CONDITIONAL ZONING AGREEMENT BETWEEN PLUM GROVE ACRES INC. AND THE Cr1Y OF IOWA CfIY _ FOR THE SUBDIVISION KNOWN AS FIRST AND ROCHESTER PART THREE. Schmelser stated Counciimembers received the 10/19/69 memorandum from Assistant City Attorney Gentry regarding the amended Conditional Zoning Agreement. Schmelser presented a plat map of the subdivision. Schmelser explained that Lots 91 and 92 were resubdivided Into three lots, Lot 94 is split into two lots, and there is one remaining lot that has not been sold. Horowitz inquired about the Conditional Agreement. Gentry explained that the Conditional Agreement supersedes prior restrictive covenants that were privately filed and in conflict. Larson asked if the additional resubdlvislon of lots could occur in the future. Gentry stated it could not happen in this development. Gentry explained that it would not occur in future developments if there is a Conditional Zoning Agreement which restricts R. Gentry explained if the City does not have a Conditional Zoning Agreement restricting the lots, building permits, or residences, there still is the lawful one -lot split unless the Subdivision Regulations are changed. McDonald stated the change made put a maximum limit on the number of building I permits that could be Issued rather than the maximum number of lots. Ambrisco asked If the Conditional Zoning Agreement would be recorded. Gentry stated yes, upon execution by the Mayor and City Clerk. Balmer suggested Council could condense the readings, to assist Dr. Law, an individual who has purchased a lot but is preempted from obtaining a building permit because of the existing zoning agreement. i i I - r Informal Council Session October 23, 1989 Page 2 C. A See above item B. 5 (OAKBROOKE PLACE). Schmeiser stated because of the environmental sensitivity of this property, the zoning is being conditioned by a proposed Conditional Zoning Agreement to limit the maximum number of lots to 18. Larson asked that if there are only X number of lots permitted because there is not secondary access, once a secondary access has been established, was it fair to retain a Conditional Zoning Agreement. Schmeiser stated no, but the stipulation would have to be amended out of the Conditional Zoning nt. Horowitz asked that in an environmentally sensitive area, should the City keep the restriction for environmentally sensitive purposes.-Ambrisco asked at what point does the City require more than one access. Schmeiser stated each situation has to be Judged on Its own merits. Schmeiser explained that the staff had originally taken the position that not more than 27 lots should be permitted without secondary access based on a criterion in the City's Subdivision Ordinance, which states that no cul-de- sac can be greater than 900 feet long. The maximum number of lots which could be provided around a cul-de-sac 900 feet long in a single family residential zone is 27. Schmeiser stated that this criteria assumes a street will never be extended. Kubby asked what the developer would be doing to protect steep slopes- during the construction. Schmeiser stated there is a drainage and erosion control ordinance which has to be met during construction, but there are no requirements that pertain to development either before the issuance of a permit or after the development is completed. Kubby noted that environmental concerns are very important. Casey Cook, Planning & Zoning Commission member, stated that environmental regulations are the Planning & Zoning Commission's next highest priority and the Planning & Zoning Commission did not see this specific site as a great potential for environmental problems. McDonald stated that the Council does not know what type of regulations are going to be adopted and therefore development should not be stopped. Kubby proposed holding off on development until environmental regulations are established. Horowitz stated that the City knows there are environmentally sensitive areas in the city and steps have not been taken to inhibit the development of houses in those areas. Ambrisco noted there could be certain legal ramifications relating to the taking of people's property. John Moreland presented information regarding the development and stated that the City's inspection staff is stringent with regard to building regulations. i l r i � r i i i Informal Council Session October 23, 1969 Page 3 E. ORDINANCE AMENDING THE ZONING ORDINANCE BY CONDITIONALLY CHANGING THE USE REGULATIONS OF CERTAIN PROPERTY LOCATED AT 2602 ROCHESTER AVENUE FROM RS -5 TO ID -RS TO RS -5 (OAKBROOKE PLACE). See above item D. j F. ORDINANCE TO VACATE THE EASTERLY TEN FEET OF LINN STREET BETWEEN HARRISON STREET AND RALSTON CREEK AND THE SOUTHERLY TEN FEET OF HARRISON STREET BETWEEN MAIDEN LANE AND LINN STREET (S&M PROPERTIES). Schmeiser stated that S&M Properties acquired Parcel D and their bid was subject to the Inclusion of these portions of right-of-way. Schmeiser stated the City is now proceeding formally to vacate the rightsof-way so they can be transferred to S&M I �< Properties. Horowitz asked how this affects plans for the Maiden Lane pedestrian area. Schmeiser stated it does not affect the Maiden Lane pedestrian area because it does not extend that far. , G. ORDINANCE TO VACATE THE EASTERLY TEN FEET OF LINN STREET BETWEEN HARRISON STREET AND RALSTON CREEK AND THE SOUTHERLY TEN FEET OF HARRISON STREET BETWEEN MAIDEN LANE AND LINN STREET (S&M PROPERTIESI. See above item F. H. PUBLIC HEARING ON AN ORDINANCE VACATING A UTILITY EASEMENT IN BLOCK } 47 IOWA CITY IOWA (MERCY HOSPITAL). Schmeiser explained this easement is located in a vacated alley located west of Mercy Hospital, south of its emergency ward. Hospital officials are now asking the easement ' be vacated so the hospital may be extended over the easement. The utilities within this easement will be relocated on land owned by Mercy Hospital. I. ORDINANCE VACATING A UTILITY EASEMENT IN BLOCK 47 IOWA CiTY IOWA - 1MERCY HOSPITAL). See above item H. J. ORDINANCE AMENDING THE ZONING ORDINANCE BY CHANGING THE USE REGULATIONS OF CERTAIN PROPERTY IN NORTHWEST IOWA CITY GENERALLY LOCATED NORTHEAST OF U.S. HIGHWAY 218 AND WEST OF CAMP CARDINAL ROAD FROM ID -ORP TO ID -RS (DEER CREEK). No Council comment. K. ORDINANCE TO AMEND THE ZONING ORDINANCE REGULATIONS OF THE NEIGHBORHOOD COMMERCIAL, CN -1 ZONE. I No Council comment. i/ 7 L ORDINANCE TO AMEND THE ZONING ORDINANCE TO DEFINE VARIETY STORES. ` No Council comment. YARD WASTE COLLECTION AND DISPOSAL POLICY: Reel 89-57, Side 2 Atkins referred Councilmembers to his October 19, 1989, memorandum regarding yard waste collection and disposal. Atkins reviewed the yard waste collection and disposal policy step- by-step with Councilmembers. Atkins stated the proposed yard waste collection and disposal policy would affect 11,500 Iowa City refuse collection customers. The disposal policy affects 80,000+ people throughout Johnson County, Washington County, and the city of Kalona. Atkins stated the assumption is being made that Iowa City will continue to provide the Iowa City Landfill service to all of Johnson County residents. Atkins reviewed the yard waste collection and disposal policy as follows: YARD WASTE POLICY ii { � I Atkins explained State laws will require separation of yard waste from household and other wastes. In July 1990, Iowa City must separate household waste from, yard, waste and by January 1991, the Ci will no longer be able to landfill and waste. Atkins`am hasized this City 9 Y p !; { policy would apply to all users of the Landfill Atkins stated local Issues include curbside pick- ) up, landfill, and personnel issues. Atkins stated that participation will be encouraged, there will be mandatory qualities to the program and a need to develop enforcement provisions. The Landfill policy includes best technology for compost operation, a final compost product available for use by many, and there will be no plastic in the compost. In response to Ambrisco, Atkins said the final form of the yard waste will be a compost and large branches ' will be mulched. In response to Courtney, Atkins said the woodchips program at the Public Works yards will continue. In response to Ambrisco, Atkins explained nurseries and other i businesses will have to separate out the yard waste. Atkins noted the plastic jug l pick-up j program will be continued. YARD WASTE OPERATIONS Atkins explained the total annual tonnage at the Landfill is 110,000 tons; and yard waste estimates Is 20 percent of total tonnage. Atkins explained City crews service 11,500 households in Iowa' City and that total landfill tonnage amounts to 15 percent of the total annual tonnage at the Landfill. Atkins explained it is estimated the City crews will pick up 4,400 tons of yard waste in Iowa City. YARD WASTE PICK-UP POLICIES Atkins outlined yard waste pick-up policies as follows: 1. Yard waste will be picked up at the curb on normal refuse pick-up days. I I, i ■ Informal Council Session October 23, 1989 Page 5 2. Yard waste service will be provided at the curb to each household currently receiving refuse service. Atkins explained the City will have to notify other businesses and other cities regarding the yard waste disposal program. 3. Yard waste service will be provided by separate collection crews and equipment. Kubby asked if one truck with two separate sections could be used. Floyd Pelkey said it would not be as efficient because when one section gets full it would have to be dumped. Larson asked why full-time employees would be used and could the City make the other 85 percent of Landfill users pay for the cost of the city's 15 percent. Atkins said this policy assumes equal payment by everyone. 4. Each household will be required to separate yard waste from other household wastes. This will Involve the physical separation of refuse material in separate containers. Yard waste containers and/or bags are to be identified by tape markings. Atkins stated it is proposed tape initially be provided by the City to refuse customers, a $15,000 Investment. Atkins stated yard waste not separated will not be picked up and households will be responsible for disposal at the Landfill. ,Atkins explained the refuse crew will come to the curb, if yard waste Is in a container it will be dumped, and H it Is in a plastic bag, the bag will be picked up; ripped and emptied, and the bag put into another area. The only thing that will go into the packer will be clean yard waste. YARD WASTE COLLECTION COSTS - IOWA CITY Atkins stated it Is estimated the annual operating cost will be $175,000 a year, and it is Initially proposed to initially keep the two currently used packers for the yard waste program. Atkins stated it is expected the busiest time in yard waste to be March 1 through mid-November. In response to Larson, Atkins noted concerns about using part-time employees to operate a $75,000 packer. Atkins stated additionally, the employees will be available for Landfill work as assigned. Councilmembers and staff discussed yard waste pick-up. Courtney asked K two pick-ups, one pick-up for household waste and one pick-up for yard waste, could be done using the same equipment on the same day. Floyd Pelkey explained the equipment would need to be completely washed out between the different pick-ups. LANDFILL OPERATIONS - YARD WASTE COMPOST Construction of Compost Site at Landfill. Atkins explained this assumes a compost site will be designed at the Landfill. In response to Horowitz, Atkins said sufficient amount of water is available at the Landfill and would be charged under operational costs. Atkins stated costs for construction of the compost site Include site grading, construction of concrete compost base pads, construction of drop-off pad and storage bin, and leachate collection and recirculation system. Because of the leachate collection, Atkins stated it precludes locating the yard waste compost at other locations.. Courtney inquired about the ten-year replacement of capital expense. Atkins explained the City will have a $230,000 up -front Investment that will be charged back to the users at an estimated annual cost of $36,000. Equipment Purchase for Compost Site at Landfill. Atkins said equipment purchases are estimated to cost $240,000. Horowitz asked if there would be a proper area around the I� I i i I i I i �I i I Informal Council Session October 23, 1989 Page 5 2. Yard waste service will be provided at the curb to each household currently receiving refuse service. Atkins explained the City will have to notify other businesses and other cities regarding the yard waste disposal program. 3. Yard waste service will be provided by separate collection crews and equipment. Kubby asked if one truck with two separate sections could be used. Floyd Pelkey said it would not be as efficient because when one section gets full it would have to be dumped. Larson asked why full-time employees would be used and could the City make the other 85 percent of Landfill users pay for the cost of the city's 15 percent. Atkins said this policy assumes equal payment by everyone. 4. Each household will be required to separate yard waste from other household wastes. This will Involve the physical separation of refuse material in separate containers. Yard waste containers and/or bags are to be identified by tape markings. Atkins stated it is proposed tape initially be provided by the City to refuse customers, a $15,000 Investment. Atkins stated yard waste not separated will not be picked up and households will be responsible for disposal at the Landfill. ,Atkins explained the refuse crew will come to the curb, if yard waste Is in a container it will be dumped, and H it Is in a plastic bag, the bag will be picked up; ripped and emptied, and the bag put into another area. The only thing that will go into the packer will be clean yard waste. YARD WASTE COLLECTION COSTS - IOWA CITY Atkins stated it Is estimated the annual operating cost will be $175,000 a year, and it is Initially proposed to initially keep the two currently used packers for the yard waste program. Atkins stated it is expected the busiest time in yard waste to be March 1 through mid-November. In response to Larson, Atkins noted concerns about using part-time employees to operate a $75,000 packer. Atkins stated additionally, the employees will be available for Landfill work as assigned. Councilmembers and staff discussed yard waste pick-up. Courtney asked K two pick-ups, one pick-up for household waste and one pick-up for yard waste, could be done using the same equipment on the same day. Floyd Pelkey explained the equipment would need to be completely washed out between the different pick-ups. LANDFILL OPERATIONS - YARD WASTE COMPOST Construction of Compost Site at Landfill. Atkins explained this assumes a compost site will be designed at the Landfill. In response to Horowitz, Atkins said sufficient amount of water is available at the Landfill and would be charged under operational costs. Atkins stated costs for construction of the compost site Include site grading, construction of concrete compost base pads, construction of drop-off pad and storage bin, and leachate collection and recirculation system. Because of the leachate collection, Atkins stated it precludes locating the yard waste compost at other locations.. Courtney inquired about the ten-year replacement of capital expense. Atkins explained the City will have a $230,000 up -front Investment that will be charged back to the users at an estimated annual cost of $36,000. Equipment Purchase for Compost Site at Landfill. Atkins said equipment purchases are estimated to cost $240,000. Horowitz asked if there would be a proper area around the I� {{I �I f I ' a 1 i Informal Council Session October 23, 1989 Page 6 compost area. Atkins stated that 80 acres out of the 160 acres are being used and a compost system will be located as close to the leachate collection system as possible. Estimated Annual Operational Costs for Yard Waste Compost. Atkins explained the estimated annual operational costs include construction of compost site, major equipment annual operational costs, leachate treatment, maintenance and other services, two full-time employees, and seasonal employees. Regarding the major equipment annual operating costs, Atkins said these figures were based on depreciation and operational schedule using a seven to ten year life. Kubby inquired about employee needs. Atkins said the yard waste program would require six new full-time employees - 4 for collection and 2 for landfill. Horowitz asked if the City's current insurance would cover the yard waste operation. Atkins said the Insurance would probably need to be re -written. Atkins stated the total estimated annual yard waste at the Landfill is 22,000 tons and the annualized cost for operating the oompost/landfill process is $223,600. Atkins stated the cost per ton is outlined. Atkins said to implement the service as proposed, the current $5.50 per month cost will need to be increased to $7.25. Horowitz inquired about using sludge from the wastewater treatment facility. Atkins said sludge could be used, but he didn't know as of yet how to Implement that use. Councilmembers asked if all 11,500 residents would be charged the same regardless of the amount of use of the yard waste ( p t program. Councilmembers and staff discussed citizen use of the proposed yard waste program and the per month disposal costs. Atkins said administratively there would need to be a uniform system for charging for the program. i Horowitz stated the City will need to meet with other communities regarding the yard waste iI collection and disposal. Atkins said all of the other political jurisdictions will need to receive correspondence regarding the program. In response to Councilmembers, Atkins explained the l City's per ton charge is intended to recover capital costs and the City's per month charge to I residential refuse customers is intended to cover collection costs. Atkins said communities are E charged a per ton charge. Atkins said a closure fee would also be added on to those charges. Horowitz inquired about enforcement. Atkins said enforcement will be a problem, but can be handled by turning away users whose waste does not comply with the regulations. Balmer emphasized the need for education and information. Atkins noted the proposed yard waste collection disposal program has not yet been accepted by DNR. Atkins said with Council's informal approval, staff will prepare a budget for the program. Larson said Iowa City citizens should not be charged the same as other users of the Landfill. Atkins said the program figures assumes all users will be charged the same. Council informally approved the yard waste collection and disposal program as presented. Balmer noted the October 23rd correspondence from Donald A. Mower, 708 Normandy Drive, as distributed. APPOINTMENTS: Reel 89-60, Side 1 i Human Rights Commission: re -appoint Rosalie Reed, Dorothy Paul, Haywood Belle. I II Informal Council Session October 23, 1989 Page 7 Parks & Recreation Commission: re -appoint Mary Weideman, John Watson. Board of Adjustment: re -appoint Catherine Johnson. { COUNCIL TIME/AGENDA: Reel 89.60, Side 1 1. Horowitz inquired about the Community Development Plan as it relates to Atkins' October 17, 1989, memo regarding Boards and Commissions' planned activities for j FY90. Kubby stated the Community Development Plan is really a wish list. 2. (Consent Calendar, Item 3a(6)) Larson inquired about the new Joint Animal Control Advisory Board. Kubby asked when Council will discuss the Animal Control Advisory Committee's decision regarding their adoption policy for ferrets. McDonald stated it is not necessary to have that Issue as a separate agenda item and the recommendation 1 that came forth from the Animal Control Advisory Board was to maintain the same policy. Timmins stated the Advisory Board is supposed to develop recommendations for joint changes in the Iowa City and Coralvilie animal control ordinances so both cities follow the, same set of policies and procedures. McDonald stated that he couldn't Imagine circumstances couldn't be worked out between Iowa Cityand Coralville City Councils. Larson noted that persons Interested in the Advisory Board's recommendation 't t regarding the ferrets will attend the Council's formal Council meeting. McDonald stated (� " ;. Council has the option to discuss any item on the Consent Calendar as a separate item {I and by motion could delete for separate discussion. 3. (Agenda' Item No. 14 - Ordinance amending Chapter 17 ... to require owners of rental I i property not residents of Johnson County ... to designate a local operator.) .Courtney inquired. whether this ordinance required the hiring of managers. Atkins replied that regarding hiring a manager, there just needs to be some individual who is going to be assigned the responsibility. McDonald stated that Housing & Inspection Services is just looking for a contact person. , 4. Balmer requested information regarding an update on the Joint Communications Facility. 5. Horowitz referred to the October 17, 1989, memo from the City Manager regarding the Boards and Commission's planned activities for FY90. Horowitz stated that Transit, Solid Waste Management, and Housing will need to be given some consideration as it relates to the budget for 1990. EXECUTIVE SESSION: Moved by Courtney, seconded by Ambrisco, to adjourn to executive session to discuss strategy with Council in matters that are presently in litigation or where litigation is imminent where Its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Affirmative roll vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried and adjourned to executive session, 8:17 p.m, , _i i j. I