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HomeMy WebLinkAbout1989-11-14 Bd Comm. minutes�Aa MINUTES COMMITTEE ON COMMUNITY NEEDS TUESDAY, OCTOBER 17, 1989 - 3:30 P.M. SENIOR CENTER CLASSROOM MEMBERS PRESENT: Becker, Cilek, Cooper, Fink, Kuhn, Patrick, Rawland, Ruff, Snider, i Williams MEMBERS ABSENT: Starr i STAFF PRESENT: Nugent, Barnes, Hale, Kilpatrick, Milkman, Penney, Schmeiser, Neff OTHERS PRESENT: See attached list RECOMMENDATIONS TO THE CITY COUNCIL: ; i. The Committee on Community Needs recommends to the City Council to fund the following 1990 CDBG projects in the amounts given below: Ij Housing Rehabilitation $300,000 Broadway Street Neighborhood Center 40,500 Johnson County/Iowa, CityHealth Services Center 30,000 Roosevelt Neighborhood Open Space Development 24,410 ' Transitional Housing'- HACAP 30,000 Elderly Services/Small Repair Program ,6,000 i Youth,Center Improvements'. 22700' Photo Darkroom for Recreation Center 4,740 Hoover. School Accessible Playground 7,800 �? Lafayette Street Paving 14,000 Aid to Agencies (15% of Entitlement)'' 90,000 J Administration and Planning 129,800 Assistance to Small Businesses 3,000 Contingency 47.050 $750,000 :... i "Specific agency funding levels to be determined. 2. The CCN recommends to the Council to allocate an amount not less than $20,000 in Road Use Tax funds for curb ramp installation. CALL TO ORDER: Chairperson Rawiand called the meeting to order at 3:39 p.m, . I. Committee on Community Needs October 17, 1989 Page 2 Rawland asked that the September 19, 1989, minutes be amended to reflect that she called the meeting to order. Cooper stated that the Information regarding Parcels C and D on page six should be clarified to read that both bids were well below the appraised values. Rawland expressed her desire to strike the mention of late arrivals from the minutes because the members are volunteers and shouldn't be penalized by being noted as late, Nugent explained that she had discussed the matter with the City Clerk. She stated the practice was not found In Roberts Rules of Order, but Nugent emphasized that it is a City policy to note when Board members arrive. She said one reason is to determine what members are present for discussions and recommendations to City Council Patrick moved to approve the minutes of September 19, 1989, as amended. Kuhn seconded. The motion carried by a 10.0 vote.. L li Fink asked that the September 20, 1989, minutes reflect he had requested a list of property 11 .; { owners on St. Clements Street. Cooper moved to approve the minutes as amended. ` Kuhn seconded. The motion carried by a 10.0 vote. PUBLIC/MEMBER DISCUSSION: i t , Members of the public introduced the to the Committee. Rawland announced that this would be the last meeting for Ruth Becker as a member of CCN. She stated. that. Becker has served on the Committee since 1981.Rawland stated that Becker . served as one of the Human Services representatives to the United Way hearings which it Provide information on human services agencies and had been, very active in organizing i Community Development Week activities and monitoring numerous projects. Rawland . presented a placque to Becker from CCN. Becker stated that she will miss serving on the i Committee. CDBG VIDEO PRESENTATION: Milkman stated that the video on the CDBG program was produced by Jim Laukes. The CCN viewed the CDBG video. Williams stated that the video was well made, but he asked if the specific message was needed to Indicate that the program benefits more than low to moderate Income residents. Milkman responded that this reference was included to clarify for viewers. that the national objectives are to benefit low to moderate Income persons and to eliminate i slums and blight. . DISCUSSION OF EVALUATION AND RANKING PROCEDURE: Rawland reviewed the ranking procedure. She stated that proposals will receive a ranking of 1 - not acceptable, 2 - acceptable, or 3 - outstanding. She indicated that the funding amounts ` would be discussed after the ranking had been completed. k r ■ i Committee on Community Needs October 17, 1989 Page 3 QUESTIONS/DISCUSSIONS: CCN members reviewed each of the proposals as follows: ) I! BROADWAY STREET NEIGHBORHOOD CENTER. Rawland asked Joan Vandenberg, Director of Neighborhood Centers of Johnson County, what i other items could be funded with CDBG funds if the resources are available. Vandenberg distributed a list of items to the CCN members to be attached to the application. Milkman i stated that roughing in the plumbing should be done with the Installation of the floor. At f Rawland's request, Vandenberg said the top three priorities in excess of the original proposal are 1) retaining wall - $3,300, 2) windows for south side of basement - $4,800, and 3) plumbing $1,012. Williams stated that these priorities all fall within staff's recommendation. Patrick andZ. j Cilek asked why the electrical work wasn't given higher priority. Milkman responded that the 1 electrical design cannot be determined until the use for the basement has been decided upon. i Cilek asked if the $1,500 for the proposed patio includes the concrete work. Vandenberg i responded that it does. ' JOHNSON COUNTY/IOWA CITY HEALTH SERVICES CENTER. f Becker asked if the VNA has considered moving out of the current building. Graham Dameron I responded that the proposal to remodel the existing facility would require this and the VNA is I . aware of the possibility. Milkman asked why the current need is assessed at 2,800 square feet r and the proposal only provides for 2,400 square leaf, t)ameron Indicated that a shared break � ;:. room for the staff of the health clinic and the Health Department accounts for the discrepancy. ST. CLEMENTS STREET PAVING. II I Cilek asked why staff recommended changing the focus of the street's entrance to Prairie du I �; Chien Road. Hale responded that the option has been considered for several years. She said the Director of Planning and Program Development believes changing the access away from Home Town Dairies will Improve the quality of the neighborhood. Milkman said the change would give the entrance the appearance of being for a residential neighborhood rather than through a commercial area. She Indicated that the change will also help the future traffic problems on Dodge Street. In response to a question from Williams, Hale said road use taxes or general obligation funds could be used to make the street Improvements. Cilek expressed concern about giving Improvements to Home Town Dairy Williams asked what Home Town Dairy would do with the existing portion of St. Clements Street north of the Dairy. Milkman said a land swap would probably be negotiated. Paul Kavanaugh emphasized that the curb, gutter and paving are the highest priority for the residents. Cilek expressed doubts that the proposal would alleviate the drainage problem. i Kavanaugh said that currently the water runs off of the street and onto the properties. He stated that this is causing some erosion. Fink asked why the City has not maintained the street. Milkman responded that His maintained by the City as a an unpaved road. d i' � Committee on Community Needs October 17, 1989 Page 4 ELDERLY SERVICES AGENCY SMALL REPAIR PROGRAM. Fink asked how much of the total need is being met. Jean Mann responded that If the question were how many low Income elderly and handicapped residents of Iowa City live in housing which presents problems to their safety, then there are definitely unmet needs. Fink asked if requests are turned down. Mann stated that the only people turned down are those living out of the City limits. She said Increased advertising would bring Information to those with need but without knowledge of the program. Rawland stated that to increase the program to meet the apparent need would require additional staff which is not possible at the present time. Mann affirmed this statement. HOOVER ELEMENTARY HANDICAPPED ACCESSIBLE PLAY FACILITIES. i Rawland asked if the project could use more funds to complete the future phases as well as the proposed second phase if they are available. Judy Cilek responded that there is school I; district personnel available to build the future phase. next summer, but the PTA does not have r matching funds for the future phase at this time. She indicated that fund raising efforts could l be enhanced if the CDBG funds are secured. Milkman asked if CDBG funds.were allocated (i to complete the future phase, would one-half of these funds be repaid after fund raising has it been. completed. Judy Cilek stated she would need the, approval of the PTA to make such a commitment. Dan Cilek asked why the project has been divided into phases. Judy Cilek responded that each phase represents what the PTA is, capable of raising matching funds for In a given time. HOUSING REHABILITATION. Cilek noted the positive comments made about the Rehabilitation Program by individuals in the CDBG video. (, MAYOR'S YOUTH EMPLOYMENT PROGRAM - ROOSEVELT OPEN SPACE. Rawland expressed concern that the neighborhood residents should be able to use the area during school hours. Marge Penney stated that the plan is for such use, but there Isn't an agreement to ensure this. Milkman said a recommendation can be contingent upon an agreement that the neighborhood residents will be able to use the area. Penney Indicated that the Iowa City Comprehensive Plan promotes the use of school grounds as open space and such an agreement would help to clarity this goal TRANSITIONAL HOUSING - HACAP, Rawland asked if the requested amount is sufficient. Penney stressed that the project is at the beginning stage and the CDBG funds would only be a portion of the budget. She said grant funds for implementing a program in Johnson and Washington Counties have been secured. { Penney suggested making a recommendation contingent on the agency having a package of funds. She emphasized that CDBG funds can serve as a catalyst to increase the funding sources, Committee on Community Needs October 17, 1sag Page 5 Cilek asked if a house had been located. Penney responded that two unoccupied houses have been located in Iowa City and the agency is talking with the owners. Penney agreed to get the addresses of the properties at Williams' request. In response to a question from 'Cilek, Barnes said Rehabilitation funds are available for group facilities, but the Trans4lonal Housing Project may not quality if volunteer labor is to be used. Milkman said that it might be possible to work out an arrangement since HUD is encouraging this type of program. YOUTH CENTER IMPROVEMENTS - UNITED ACTION FOR YOUTH There were no questions. AID TO AGENCIES. There were no questions, CURB RAMP INSTALLATION. Rawland referred to the memo from staff. Milkman explained that a minimum of $10,000 of road use tax funds will be used for the curb ramp project. She said that the City Manager 11 j indicated more might.be allocated, but he is unable to commit more at this time. Snider asked t' if the road use tax funds would also be used for repairing curb cuts.: Milkman said they.would. Hale said sidewalk repair would also be, included. Ruff asked if Curb Ramp Ci YY Y the ommttee 11 Y would have the same Input as when CDBG funds were used. Milkman said the Committee will Jt. continue to supply the priority list'to the Public Works Department. II RECREATION CENTER - PHOTO DARKROOM ACCESSIBILITY. ' There were no questions. GENERAL ADMINISTRATION. r There were no questions. LAFAYETTE STREET PAVING. There were no questions. ELDERLY DAYCARE. In response to a question from Patrick, Milkman stated that additional staff would be required for this program. Cooper asked about licensing requirements. Penney responded that a decision about licensing could not be made until more was known about the proposed program. ( , 1 i I Committee on Community Needs 'October 17, 1989 Page 6 PRIORITIZATION/RANKING: Rawiand Indicated that Starr had provided her with his recommendations. CCN members . ranked each proposal with high, medium or low priority; assigned numerical values to the rankings (3 for High, 2 for Medium, and 1 for Low; and established overall rankings. _CCN ' members voted on each proposal as follows: BROADWAY STREET NEIGHBORHOOD CENTER High -9x3= 27 Medium -2x2= - 4 Low - 0 Total JOHNSON COUNTY/IOWA CITY HEALTH SERVICES CENTER :,- High --7x3 = 21 ,} Medium -4x2 8 X14 Low - 0 ' t ' Total = 29 { LAFAYETTE STREET PAVING <. High -8x3= 24 F m� Medium:- 2 x 2= 4 tx Low -1 x 1 = 1 Total = 29 x , ST. CLEMENTS STREET PAVING. High - 0 I :• Medium -5x2 = 10 Low -6x1 = 6 Total w,..,.. ROOSEVELT NEIGHBORHOOD OPEN SPACE DEVELOPMENT (MYEP) , High -8x3= 24 Medium -2x2 = 4 Low -1,x1 = 1 Total =. 29 Its a j., } x Committee on Community Needs October 17, 1989 Page 7 HOUSING REHABILITATION High -11X3= 33 Medium - 0 .. Low - 0 Total = 33 . TRANSITIONAL HOUSING (HACAP) I High -8X3= 24 Medium -2x2 = 4 =" Low - 1 x 1 = 1 Total = 29 ESA - SMALL REPAIR PROGRAM ' High -11x3= 33 `Medium - pit Low p -- ti�yrr , r Total = 33 j go YOUTH CENTER IMPROVEMENTS (UAY) I .'.High -7.X3= 21 'r' Medium 8 I < 7,4x2.= ; 7 at Low - p .; e Total = .• '.29 ELDERLY DAYCARE CENTER qi �� c1 High -, 0 .. Medium - 0 Low -11X1 — 11 Total = 11 ' CURB RAMP INSTALLATION °r r High - 11 x 3 = 33 Medium - ` 0 ' i Low - p r Total = 33 . 4 , t i /930 4 ' I 1� 1...;. `�� Committee on Community Needs October 17, 1989 Page a HOOVER SCHOOL ACCESSIBLE PLAYGROUND High -10x3= 30 Medium - I x 2 = 2 Low - 0 Total = 32 RECREATION CENTER - PHOTO DARKROOM ACCESSIBILITY High -5x3= 15 Medium - 6 x 2 = 12 Low - 0 Total = 27 FINAL RANKING AND FUNDING RECOMMENDATION: Milkman recommended a 5% contingency.. She Indicated that Gramm-Rudman Is unlikely to stay In effect, but If so there would be a 5%. reduction In the $600,000 Entitlement. Milkman. noted that a $150,000 Income resulted from the sale of Parcels C'and D, housing rehab loan repayments and other income sources. Rawland stressed the value of loans in providing funds for future projects. Cilek asked if. the contingency could, be 10% to account for the possible Gramm-Rudman reduction. Milkman emphasized that the reduction Is unlikely. She stated that if a 10% contingency Is approved and there Is not a Gramm-Rudman reduction, there would be no recommendation for spending .the additional 5% from CCN. Milkman listed the known allocations as follows: Aid to Agencies $90,000 General Administration 110,000 Planning 18,300 Assistance to Small Businesses 3,000 Contingency 37,500 Total $258,800 Milkman Indicated that $491,200 was left to be allocated to other projects. Elderly Day Care Center - Becker moved, seconded by Kuhn, to recommend that no funding be allocated for this project. The motion passed unanimously, 10-0, St. Clements Street Eiytg - Rawland stated she believes other funding options should be explored for this project. Cilek expressed doubt that the paving would alleviate the drainage problems. The need for financial responsibility on the part of Home Town Dairy was also discussed. Cilek moved, seconded by Williams, not to recommend funding for this project. Rawland Indicated she would prefer the City be approached for funding. Cilek stated he believes that the yards will need to be relandscaped to help prevent problems. Patrick said it can be difficult to organize a neighborhood sufficiently to go before City Council to request Committee on Community Needs October 17, 1969 Page 9 funds. She also stated that landscaping is a burden for low-income households. The motion to not recommend funding passed 6-4. Recreation Center - Photo Darkroom Accessibility - Becker moved to allocate $4,740 for this project. Kuhn seconded. The motion carried 7-3. Johnson County/Iowa City Health Services Center - Williams moved to approve an allocation of $30,000 with a lien and contingent on additional funds to complete the project being secured by July 1, 1990. Kuhn seconded. The motion passed unanimously, 10.0. Lafayette Street Paving - Williams moved to allocate $14,000. Fink seconded. The motion passed unanimously, 10-0. Roosevelt Open Sgace/MYEP - Becker moved to approve $24,410 for allocation contingent on a written assurance from the Iowa City School Board that the area will be accessible to the community. Kuhn seconded. The motion passed unanimously, 10-0. Transitional Housing iHACAPI - Milkman indicated that this project could be a candidate for contingency funds at a later date. She stressed the difficulty in determining what might be needed by the project in the future. In response to a question from Rawiand, Penney stated that a lien would be appropriate if a building was acquired for the project. Cilek moved to approve the allocation of $30,000 with a life lien and contingent on additional funds being secured by July 1, 1990. Fink seconded. The motion carried unanimously, 10.0. Youth Center Improvements WARY - Penney stated that locating three agencies in one structure has enhanced the delivery of services and Increased the number of clients for the agencies. Cooper said that there will need to eventually be a limitation on how many times this agency will be funded. Rawiand stressed that it has been funded in the past with loans. Becker expressed concerns about extending loans to agencies that provide much needed services. Williams moved to approve $22,700.with $15,000 to be a no interest loan with repayment starting in 1994. Becker seconded. The motion carried unanimously, 10-0. Broadway Street Neighborhood Center - Rawland asked for staff's recommendation for any extra funding for this project. Milkman responded that estimates for the basement windows and roughing -in the plumbing were for approximately $10,000. Fink moved to fund $30,000 with the addition to the existing lien. Becker seconded. Cilek indicated that he believes the purpose of this building justified the patio for $1,500 and the electrical work would allow at least minimal lighting in the basement at this time. Milkman stated that the electrical work should be done after the basement's use has been determined. Cilek asked that the original motion be amended to approve the original request and all extras listed on the list distributed by Joan Vandenberg earlier in the meeting, except for the landscaping, for a total of $40,500. Fink and Becker accepted the amendment. The motion carried unanimously by a to -0 vote. Housing Rehabilitation - Cilek moved to approve an allocation of $300,000, Kuhn seconded. The motion passed unanimously by a 10.0 vote. Committee on Community Needs October 17, 1989 Page 10 ESA - Small Repairs Program - Patrick moved to approve an allocation of $6,000. Ruff seconded. Fink asked that $2,400 also be allocated for advertising expenses. Penney emphasized that at its present staff level, the agency can only administer $6,000. Cilek said the extra funds could be used to research the level of needs for the program. Milkman said there would be problem because the agency would be unable to handle the response to the advertising. She said increasing funds and clients will not address the limitations of the staff. She suggested putting in an additional $2,000-$3,000 in planning for CDBG staff to research the need in this area and for elderly daycare. Patrick spoke as a member of the Board of Directors for Elderly Services Agency. She stated space limitations for Elderly Service restricts the ability to administer an Increased level of funds. The motion to allocate $6,000 to ESA Small Repair.Program and $1,500 for planning/survey activities passed unanimously. Hoover School Accessible Playground - Cilek moved to approve $7,800 to complete Phase 11 of the pro'Ject to make the playground accessible to handicapped children. Kuhn seconded. The motion passed unanimously, 10-0. II Curb Ramp Installation - Rawland expressed that although no CDBG funds are recommended; 'W. the Installation of curb ramps is a highipriority and referred to the City Manager's memo. The Committee agreed. ClIek moved to recommend to the Council to utilize the Road Use Tax funds In an amount not less than $20,000 to fund the Installation of curb ramps, since it was, the.firitention of the Committee to allocate $20,000 of CDBG funds. Contingency - Cilek moved to set aside the remaining $9,550 available for projects In the CDBG 1990 contingency to supplement the funded projects, if needed, and to allow for a cushion In the event the 1990 CDBG allocation Is cut by Congress. Patrick moved and Ruff seconded to adjourn the meeting at 7:35 p.m. The motion passed unanimously. Minutes submitted by Mary Jo Neff. �al ) Su6Ject to Approval MINUTES PLANNING & ZONING COMMISSION OCTOBER 19.- 1989 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Clark, Cook, Cooper, Dierks, Hebert, Reid, Scott MEMBERS ABSENT: None 1 STAFF PRESENT: Franklin, Gentry, Neff CALL TO ORDER: Chairperson Scott called the meeting to order at 7:41 p.m. ; RECOMMENDATIONS TO COUNCIL: II , 1. Recommend approval by a 7-0 vote of Z-8912, a request submitted by S&M Properties to rezone a 13.7 acre tract of land located north of Rochester Avenue, generally between Biuffwood Lane and Mt. Vernon Drive from RS S. ID -RS to RS -5 conditioned to limit the number of lots on the subject property to 18 single-family residences I+ because of the environmentally fragile aspects of the property:' 2. Recommend, approval by a 7-0 vote of S-8934, a request submitted by S&M Properties 11 for the preliminary plat of Oakbrooke Place,a'13.7 acre, 18 -lot single-family residential ;> t subdivision located north of Rochester Avenue generally between Blutiwood Lane and Mt. Vernon Drive, subject to the waiver of sidewalks on the west side of Thomas Court. I = PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: r There. was none. CONSIDERATION OF THE MINUTES OF THE OCTOBER 5. 1989: MEETING: Clark moved to adopt the minutes as amended. Hebertseconded. The motion carried 6.0.1. (Dierks abstaining.) ` ZONING ITEMS: 1. Z-8910. Public discussion of a City -initiated rezoning of a portion of the Peninsula Area generally bounded by Foster Road, North Dubuque Street, the Iowa River and the Elks Country Club from RS -8 to RS -5. (45 -day limitation period: waived.) I Public discussion was opened at 7:43 'p.m. There was none. , it i Public discussion was closed at 7:43 p.m. 1 /93/ Minutes Planning & Zoning Commission October 19, 1989 Page 2 Dierks moved to defer the vote on Z-8910 to December 7, 1999. Cook seconded. The motion carried 7-0. 2. S-8907. Public discussion of a request submitted by Development International Associates, Ltd., for approval of a preliminary Planned Development Housing (PDH) and Large Scale Residential Development (LSRD) plan and of a preliminary plat for a 7 -lot subdivision for the construction of six Panhellenic houses located immediately west of Terrill Mill Park and south of Taft Speedway and known as University of Iowa Fraternity - Sorority Complex. (45 -day limitation. period: October 19, 1989.) Scott stated a letter is on file from MMS Consultants, requesting that this item be deferred to the November 2, 1989, Planning & Zoning Commission meeting. He stated that the 45 -day limitation period.has been extended to November 3, 1989. Public discussion was opened at 7:44 p.m. i There was none. I .j i Public discussion was closed at 7:44 p.m. In response to a question from Reid, Scott stated that the Commission had agreed with the developer to vote on the proposed development before voting on the rezoning item. I j He indicated it would be reasonable to assume. that if the development proposal is approved that the rezoning will also be approved or if the Commission denies S-8907, he stated the next logical step would be the downzoning. LL ) Cooper moved to defer the vote on S-8907 until November 2, 1989. Cook . seconded. The motion carried 7-0. 3. Z-8912. Public discussion of a request submitted by S&M Properties to conditionally rezone the 13.7 acre tract of land located north of Rochester Avenue, generally between Blufhvood Lane and Mt. Vernon Drive from RS -5 and ID -RS to RS -5. DEVELOPMENT ITEMS: 1. S-8934. Public d:scussion of ;. request submitted by S&M Properties for preliminary plat approval of Oakbrooke Place, a 13.7 acre„ 18 -lot single-family residential subdivision located north of Rochester Avenue, generally between Bluftwood Lane and Mt. Vernon Drive. (45 -day limitation period: November 13, 1989.) Minutes Punning & Zoning Commission October 19, 1989 Page 3 Franklin informed the Commission that a letter from Merle Trummel dated October 18, 1989, was before the Commission. Franklin stated that staff's primary concerns are the grade of Thomas Court and the necessity of having access to the east to provide an alternative means of getting out of the subdivision in the future. She also stated that the staff advised having a driveway for Lots 16, 17 and 18 from Thomas Court due to I concerns about too many drive accesses to Rochester Avenue. She indicated that it was her understanding that the Commission had disagreed with staff and had a consensus to allow the grade and access as proposed by the developer and to require only, a common access drive to Rochester Avenue for Lots 17 and 18. Franklin stated that Mr. Trummel's letter concerns the storm sewer shown on the plat and located between Lots 16 and 17. She said the final plat will show an easement to cover the storm sewer and she stated staff is satisfied with this. She Indicated that it was her understanding that the rezoning would be conditional for 18 lots and the rezoning will include the Thompson Lot. I • Public discussion was opened at 7:51 p.m. Merle Trummel, 2725 Hickory Trail, stated that the storm sewer seems to extend further than is indicated on the plat. He stated that the lower 20 feet of the storm sewer has separated and sunk with the water seeping out of the pipes. Trummel expressed that the street is crowned and this could cause drainage problems and the water from the east could flow Into the driveways. John Moreland, S&M Properties, stated that streets always have a rise with required elevations for sidewalks. He said there will be elevation atter the cut for each driveway and there will be a slight rise before the two percent grade begins on the street. He indicated that these will assist drainage and prevent water from flowing into the driveways or down Thomas Court. In response to a question from Cook, Moreland indicated that he will repair any damaged sections of the current storm sewer. Cook asked if this would be done as part of the normal course of the development in the marketing of the lots. Moreland responded in the affirmative. Public discussion was closed at 7:59 p.m. j Cook moved to approve Z-8912, a conditional rezoning of a 13.7 acre tract of land j located north of Rochester Avenue, located generally between Bluftwood Lane and i ML Vernon Drive from RS -5 and ID -RS to RS -5, conditioned to limit the number of lots on the subject property to 18 single-family residences because of the environmentally fragile aspects of.the property. Hebert seconded. / 93/ ■ �I i i ■ Minutes Planning & Zoning Commission October 19, 1989 Page 4 At Cook's request, Scott clarified that the 13.7 acres includes the Thompson Lot. G t lt d h an ry s a e s e would provide copies of the Conditional Zoning Agreement to the Commission. She said there was no problem with regard to public notice; the law required notification of the time and place of a hearing and this had been given. The motion carried 7-0. Cook moved to approve S-8934, a preliminary plat. of Oakbrooke Place, a 13.7 acre, 18 -lot single-family residential subdivision located north of Rochester Avenue, ;. generally between Bluftwood Lane and Mt. Vernon Drive, subject to the waiver of ; sidewalks on the west side of Thomas Court. Reid seconded. Franklin asked how the Commission wanted to proceed regarding a suggested I, ` turnaround on the common access drive between Lots 17 and 18. Scott indicated that he would defer to Legal on the issue and that It should be noted in the legal documents. Scott responded to staffs position to provide a common drive to serve Lots 16, 17, and 18. He stated this would include additional paving, decreasing green space, and the Comprehensive Plan discourages driveway access onto primary arterial roadways, but does not prevent this. He indicated that his support for this particular proposal does -not mean he waives his concern regarding driveways accessing primary arterial roadways. He said the Commission's position on the requirement for dedication and i future right-of-way for road from Thomas Court in an easterly direction to the edge I of the lot line was that the drainageway should not be Impeded in any way. He stated that because of the environmentally fragile nature of the tract, the Commission chose not to include the future dedication for a road. ` Dierks asked what action would be needed to guarantee that the access to Lot 16 will be on Thomas Court. Moreland agreed to Include a stipulation in the Subdivider's Agreement. The motion carried 7-0. OTHER BUSINESS: • 1. Planning & Zoning Commission Information. Franklin stated that the memo from Don Schmeiser to City Council regarding the amendments to the CN -1 zone had been distributed to the Commission. She Indicated that the City Council had approved the amendment as sent to Council by the Planning & Zoning Commission. J 1. /1-.7/ I. a i. i I Minutes Planning & Zoning Commission October 19, 1989 Page 5 Gentry stated that she had distributed to the Commission a memo for City Council's October 24, 1989, meeting regarding First and Rochester, Part Three and the amended Conditional Zoning Agreement signed by all relevant parties exceptfor the Mayor. Franklin stated that this item will be on the City Council agenda for October 24, 1989. ADJOURNMENT: Hebert moved to adjourn at 8:12 p.m. Cook seconded. The motion carried by acclamation. Minutes submitted by Mary Jo Neff.fol I+ Minutes by: approved r - " f . Kenneth Cooper, Secretary 6 .. .. ., . .... I '.�.'.a.... .iii:'.' 1� f I L r Z I I /y3, :!. 1, J MINUTES PLANNING & ZONING COMMISSION c u5d `Y NOVEMBER 2, 1989 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS " dVV• ��lT y,OVW MEMBERS PRESENT: Clark, Cook, Cooper, Dierks, Reid, Scott MEMBERS ABSENT: Hebert ` STAFF PRESENT: Moen, Gentry, Neff i CALL TO ORDER: l i f Chairperson Scott called the meeting to order at 7:39 p.m. y RECOMMENDATION TO COUNCIL: 1'. Recommend approval by a 5-0 vote (Clark temporarily absent) a request submitted by ! Mercy Hospital for approval of a preliminary and final Large Scale Non -Residential Development (LSNRD) plan for an 8,107 square foot addition to the hospital, subject to final approval of easement, documents. PUBLIC DISCUSSION OF ANY rrEM NOT ON THE AGENDA: C Lyle Seydel, 445 Garden Street, stated that the Planning & Zoning Commission has had the j same item on its agenda for several months with repeated delays. Seydel requested, on behalf j of residents of the area,'that the first Item on the November 16, 1989, Planning & Zoning Commission agenda be the downzoning of a portion of the Peninsula area. Scott said that although the Commission could move to resubmit the rezoning Item to the November. 16, 1989 agenda, he would recommend keeping it on the December 7, 1989 agenda. I Seydel expressed his belief that the Peninsula downzoning application should be decided before the development item. He said the downzoning from RS -8 to RS -5 would restrict the proposed Idyliwild development to single-family residences. Seydel indicated that without the 111 downzoning, the idyllwild developer could develop 54 duplexes and only eight single-family' structures. Seydel also stated that the downzoning would allow the Commission to deny the proposed fraternity and sorority complex. Scott responded that the Planning & Zoning Commission has not seen the ldyllwild plat, so it is difficult for the Commission to make comments about the proposal. He indicated that the Commission has told all Interested parties from the outset that the items would progress in tandem, with the development Items to be decided before the rezoning Issue. He stated that l deciding the downzoning first would prevent a complete airing of the Issues for the development Items. CONSIDERATION OF THE MINUTES OF THE OCTOBER 19, 1989. MEETING: Dierks moved to adopt the minutes as amended. Cook seconded. The motion carried 6-0. I i i /93� /' Minutes Planning & Zoning Commission November 2, 1989 Page 2 ZONING ITEMS: 1. Z-8913, Public discussion of a City -Initiated application to conditionally rezone property located at 1102 Hollywood Boulevard from RS -12 to RM -44. (45 -day limitation period: November 27, 1989.) j Moen reviewed the staff report dated November 2, 1989. Staff recommends that the property located 1102 Hollywood Boulevard be rezoned from RS -12 to RM -44 with the condition that development on the 22,038 square foot site be limited to fifteen (15) dwelling units. Moen distributed a letter from George Knorr, owner of two duplexes neighboring the subject property. Mr. Knorr voiced his objections to the proposed rezoning in his letter. Dierks asked if there are uses other than the increased density allowed in the RM -44 i i zone that are not allowed in the RS -12 zone. Reid asked if there is a difference in the height restrictions for the two zones. Moen responded that the height, restrictions. are the same in both zones. She stated that fraternities, sororities, nursing homes; rooming I . 1 houses, group care facilities, and clubs are permitted in the RM -44 zone and are not I permitted in the RS -12 zone. Gentry suggested thet limiting the rezoning to allow. only, i{ 15 dwelling units would address Dierks' concerns regarding the potential redevelopment of the site for RM -44 uses incompatible with adjacent RS -12 developed propertles., Scott said this would be consistent with that current use and the intention of the staff. Public discussion was open.at 7:54 p.m. i There was none. discussion was closed at 7:54 p.m. jPublic Scott Informed the public that there are two public hearings for rezoning items. Dierks moved to defer the vote on Z-8913 to November 16, 1989. Cook seconded. Cook stated his support for the delerral.He stressed the importance of having two public discussions for all rezoning Items. Reid expressed her agreement. Clark stated that he generally believes the project should be allowed to progress in a timely manner, but if objections are voiced he feels the Commission shouldn't defer to a second public discussion. I Scott stated he believes each item should be examined Individually and requests for expedited consideration of Issues should be honored whenever possible. He indicated that with this item, time does not appear to be a significant problem for the owner and there is at least one objection to be considered. The motion carried 6.0. /9,3/ Minutes Planning & Zoning Commission November 2 1989 Page 3 DEVELOPMENT ITEMS: 1. S-8907. Public discussion of a request submitted by Development International Associates, Ltd., for approval of a preliminary Planned Development Housing (PDH) and Large Scale Residential Development (LSRD) plan and of a preliminary plat of a 7 -lot subdivision for the construction of six Panhellenic houses located immediately west of Terrell Mill Park and south of Taft Speedway known as University of Iowa Greek Complex. (45 -day limitation period: November 3, 1989.) Moen stated that Included in the agenda packet was a memorandum dated October 23, 1989, from the Chairperson of the Riverfront Commission, Robert Wachal. She said the memorandum recommended denial of the proposed University of Iowa Greek Complex. Cooper asked if the name of the project was going to be changed to reflect that it is not affiliated with the University of Iowa. Moen responded that the applicant has been advised to change the name, but staff has not received any revised documents since i((( that time. I Public discussion was opened at 8:03 p.m. Gecrca Gay, 5 Knoliwood Lane, Indicated that at the Commission's Informal meeting of October 30, 1989, there was mention of the proposal being revised to have four structures instead of six. He asked if plans were available for the public to view. Scott stated that had been an oral proposal; no revised plans have been submitted. He said the Commission had also requested a copy of the developer's application to the Corps of Engineers for the restoration of the wetlands. I�. Public discussion was closed at 8:04 p.m. Scott informed the public that, at the informal meeting of October 30, 1989, there was an Indication that the developer is willing to decrease the number of buildings from six to four and the occupant load from 294 to 240. He stated that two other Issues that remain to be addressed by the developer are the restoration of the wetlands and the upgrading of Taft Speedway to full urban design standards. Scott said the developer has been informed that, at a minimum, Taft Speedway must be Improved from Dubuque Street to an unnamed north -south street in the proposed Idyllwild Subdivision. He stated that any approval will be subject to final approval by Federal agencies of the applicant's permit to restore the wetlands. Clark stated that he wants a definite answer about what will happen to the residents on the section of Taft Speedway that will remain unimproved. He asked who will pay for these possible future improvements. Scott stated that the improvements of Taft Speedway to the unnamed street will be entirely at the developer's cost. He said the Public Works Department has indicated that the Improved section could be tapered Into the unimproved section which can remain as it is. He stated that if the paving of Calibria Court is necessitated, this would not require improvements to that section of Taft Speedway which Intersects with Calibria Court. i /93/ _._::�`_`�. Minutes Planning & Zoning Commission November 2, 1989 Page 4 Bill Gilpin 301 Taft Speedway, asked who will pay for improvements to Calibria Court if they are required from the proposed Idyllwild development. Moen responded that if the proposal comes before the Commission at its November 16, 1989, meeting, the plat will be similar to those seen previously with lots fronting onto Calibria Court, She said if the developer chooses to redesign the lots, it will not appear on the Commission's agenda until the December 7; 1989, meeting. Gentry stated there are legal questions that need to be answered regarding the rights of the neighbors, the developer, and the City. She warned against haste and said all aspects of the problem need to be examined. Reld moved to defer S-8907 to December 7, 1989. Cook seconded. The motion carried 6.0. 2. S-8938. Public discussion of an application submitted by Mercy Hospital for approval of a preliminary and final Large Scale Non -Residential Development (LSNRD) plan for i. an 8,1.07 square foot addition to the hospital. (45 -day limitation period; November 28, � 1989.) Moen reviewed the staff report dated November 2, 1989. She reviewed a memorandum from Karin Franklin dated November 1,1989. Staff recommends approval of the plan IiJ subject to final approval of the necessary easement documents. Public discussion was opened at 8:19 p.m. There was none. Public discussion was closed at 8:19 p.m. Cooper moved to approve S-8938, a preliminary and final Large Scale Non- J Residential Development (LSNRD) plan for an 8,107 square foot addition to Mercy Hospital, subject to final approval of all easement documents. Dierks seconded. i Dierks stated that she wants Mercy Hospital to be aware of the pressure put on street parking whenever they remove parking spaces on their property. Cook stated he is glad Mercy Hospital 7s acquiring the MRI facilities. He indicated that he felt it had been a compromise for the Commission to approve greater density on the Centre Market site and the Intention of the compromise was to prevent horizontal growth on the part of Mercy Hospital. He stated he wants the new Mercy Hospital administration to be aware of the compromise, j The motion carried S.D. (Clark temporarily absent.) i OTHER BUSINESS: 1. Planning & Zoning Commission Information. Moen responded to a question from Clark about his previous request for staff assistance in researching the PDH Overlay Zone. She said the request has been sent i / Minutes Planning & Zoning Commission November 2, 1989 Page 5 to the Legal Department to see if the City has the authority to. impose a PDH Overlay Zone. Moen agreed to check if City Council has been notified of the request beyond a j has not worked on the request. Scott noted that because of staffing limitations he would like to see the request go directly to Council to be assigned. Gentry expressed her agreement: Clark stated that It might be a problem that the importance that the Commission is 1 attaching to the PDH Overlay Zone has not been expressed clearly to the Council. J 1 Gentry stated the problem is with staff and priorities. Scott stated they will need to relate the urgency to City Council and he will discuss with the Mayor what he thinks , Is the best option. He Indicated that it would be preferable to view both the Idyllwild and the Glasgow tracts as PDH Overlay Zones in addition to the downzoning to require , any development to come in under the PDH regulations. He stated the Idyllwild development should be given an opportunity to present the argument that the PDH Overlay Zone would give the Commission greater control over development. ' Cook stated he would like to clarity his remarks on the Moreland property that were 1 , I f / Minutes Planning & Zoning Commission November 2, 1989 Page 5 to the Legal Department to see if the City has the authority to. impose a PDH Overlay Zone. Moen agreed to check if City Council has been notified of the request beyond the recommendation that appeared in the Commission's minutes. Gentry responded to a question from Scott that the request has not been assigned by Council and she has not worked on the request. Scott noted that because of staffing limitations he would like to see the request go directly to Council to be assigned. Gentry expressed her agreement: Clark stated that It might be a problem that the importance that the Commission is 1 attaching to the PDH Overlay Zone has not been expressed clearly to the Council. Gentry stated the problem is with staff and priorities. Scott stated they will need to relate the urgency to City Council and he will discuss with the Mayor what he thinks Is the best option. He Indicated that it would be preferable to view both the Idyllwild and the Glasgow tracts as PDH Overlay Zones in addition to the downzoning to require any development to come in under the PDH regulations. He stated the Idyllwild development should be given an opportunity to present the argument that the PDH Overlay Zone would give the Commission greater control over development. ' Cook stated he would like to clarity his remarks on the Moreland property that were 1 presented in the Press -Citizen, He indicated that he expressed his own opinion and , that there were changes made in the subdivision in recognition of the environmental l fragility of the tract. He stated his remarks pertained only to that particular development I and there is'a need to have a realistic view of what environmental regulations can accomplish. Cook stated there is a need to recognize that there will be a trade-off of density for greater control on the part of the Commission. P ADJOURNMENT: Reid moved, seconded by Cook, to adjourn at 8:35 p.m. Motion carried by acclamation. I !. !!! Minutes submitted by Mary Jo Neff. j • Kenneth Cooper, Secretary l 1 r, i i I 1 1 I� i ='l MINUTES IOWA CITY HUMAN RIGHTS COMMISSION SEPTEMBER 25, 1989 SENIOR CENTER CLASSROOM MEMBERS PRESENT: Harold Wellbrenner, Jason Chen, Ray Haines, Fred Mims, Terry Powell, Rosalie Reed, Chia-Hsing Lu, Dorothy Paul, Haywood Belle MEMBERS ABSENT: None STAFF PRESENT: Dale Hailing, Alice Harris RECOMMENDATIONS TO THE CITY COUNCIL: RECOGNITION OF PUBLIC AND NEWS MEDIA: Journalism student from University of Iowa. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: None. 1. CALL TO ORDER: The meeting was called to order by Chairperson Wellbrenner. The next Commission meeting Is scheduled for Monday, October 23, 1989, at 7:00 p.m. In the Senior Center classroom. Wellbrenner called for approval of minutes of August 28. Reed noted correction to make In minutes, . Awards Breakfast Is 7:30 AM not 7 AM. Motion for approval of corrected minutes was made and seconded. CASES PENDING: Harris reported that an employment case for disability Is under Investigation. Complainant maintains she was terminated because they found out that she had a mental disability. On an employment case based on the equal pay Issue, a female manager was making less than her two male co-workers; Harris negollateg a predetermination settlement and Complainant was awarded $600. A housing discrimination complaint was filed by a woman with a child who was discouraged from seeing a duplex because the landlord said it was not suitable for children. Complainant had option of filing with the Commission or HUD and she withdrew her complaint and filed with HUD. Three cases are scheduled for public hearing. Legal reported that a hearing date has not be set for case H/PADS-238501. Harris reported that Team A has been /i� Human Rights Commission September 25, 1989 Page 2 assigned case E/S 11-1-8303, a no probable case. Team B has recommended a probable cause on a case E/S 6.12.8701 and will proceed to conciliation. Weilbrenner expressed the need for expediting complaints and he believes there should be established a reasonable time period for cases to be in the legal department. Reed and Mims said this issue has always been a problem. Halling suggested a 90 day time frame. Harris is arranging to get a hearing officer from the University Law School for two cases. REPORT OF COMMISSIONERS:' Chen has arranged for Phil Hubbard - University of Iowa Dean of Student Services to. be the keynote speaker at the awards breakfast. Chen also mentioned a cultural social psychologist - i Mary Stewart Van Leeuwen will be speaking on September 29 at the University. He will tape the presentation. He also provided handout materials. Paul supplied a handout on human rights statistics nationally. Mims reported that the FBI presentation that he had planned is not II ' scheduled because they have declined to speak. Haines suggested that Harris Invite Ingo Bumbary-Langston from the State Iowa Civil Rights Commission to speak on the study that she - spearheaded on bias motivated crimes in Iowa ,l C OLD BUSINESS: I, Harris sent out about 700 letters of invitation and nomination. forms to the community. The Tt qtr. deadline is October, 12. She mentioned that HUD did annual°performance review and - -_ l approved program for this fiscal year. They have reduced funding based on the small number' of cases filed with them. Harris sent in the Iowa City Human Rights ordinance for review by HUD) to request that Commission get equivalent status for, familial status and handicap. She ' explained HUD at.this time will not accept Commission cases on these bases until they grant I ! the Commission equivalency status . NEW BUSINESS: Belle inquired if a Coralville business could be a nominee for the Awards Breakfast. Halling said It was okay. Haines will schedule a nomination committee meeting with Belle and Powell. Harris will send a mass mailing of the housing discrimination letter to landlords which Lu had recommended and Commission approved. I ADJOURNMENT: The meeting was adjourned. I t r I MINUTES PARKS AND RECREATION COMMISSION OCTOBER 11, 1989 MEMBERS PRESENT: Hradek, Mallov, Steinbrech, Welk, Weideman, MEMBERS ABSENT: STAFF PRESENT: FORMAL ACTION TAKEN: PROPOSED PARK/ SPORTS COMPLEX: FY91-93 C.I.P.IS: Willis Henry, Hesse Carroll, Coffin, Howell, Kriz, Moran, Trueblood i its place - "Hradek referred to a memo �. reaardina the need for a centrally located arts facility, and expressed her support for including an ice rink. such a facility Unanimous. Trueblood reported that the contract for the schematic design portion . of the' proposed 1 : ' park/sports complex, which' was awarded Neumann Monson, P.C.; will be forwarded. to the -City -Council for their approval on October 24, 1989. . Trueblood explained the schematic design phase. Watson expressed an interest in. being involved at a high degree in this ' an process. Steinbrech also indicated interest. Trueblood" noted that the I; commissioners would be notified of all meeting dates with the architect/design team. Trueblood reviewed a summarized listing of C.I.P. requests submitted last year for the FY90-92 Financial Plan. He stated staff anticipated including many of the same projects in the FY91-93 budget, supplemented with new ones. Trueblood asked if the commission had any particular project they would like to see submitted, eliminated or pushed; forward. Hradek asked ' that ' the development, of Ryerson's Woods be listed.under i the "Future Projects" category instead of ` "Projects Not Funded" category. ' She felt it was important that the City Council know that the commission is very interested in seeing a small trail system developed' at f- Ryerson's Woods. Trueblood noted that the -2- City Manager makes recommendations, but the final decision rests with the City Council. Trueblood stated a summarized listing of the C.I.P. requests which will be submitted for FY91-93 will be provided to the commission. SCHOOL BOARD Malloy stated that she will be turning over REPRESENTATIVE: her duties as School Board Representative on the commission to Craig Willis the first of the year. This will then create a vacancy on the commission. Willis indicated he would communicate this by letter to the City clerk. ICE SKATING Watson reported that the Ice Skating Facility FACILITY Committee had discussed the possibility of COMMITTEE: having the University of Iowa, College of Business, conduct a marketing survey. 'The College of Business has indicated that this would not be an acceptable project for them to do. A firm was contacted to determine II the approximate cost of conducting a marketing survey.- It was estimated that it would cost between $5,000-$10,000. Private sources were contacted to see if they, would: be willing to contribute towards the cost. of same, of which they were. not interested in doing. The committee then determined that they would. look for a possible location for an interim facility, an outdoor rink with a refrigeration system. He stated the committee realized this would be a slow process and that it would .;'N not be easy to find the funds. Willis asked what the approximate cost would be. Watson stated the estimated cost would be 1.5-2 II million dollars for an indoor ice facility. is COMMISSION TIME Malloy indicated that she may not be able to attend the November and December meetings, and expressed that she had enjoyed working with all members of the commission. DIRECTOR'S Trueblood reported on the following: REPORT: Neuzil Property. A copy of the City's written response to the University of Heights letter regarding purchase of the Neuzil property was circulated. Hradek stated . that construction of buildings on this property could result in more water runoff to the Miller -orchard area. -2- ,� Hickory Hill Park Picture. A picture of Hickory Hill Park, which was taken and given to the department by Elaine Dockery was circulated. NRPA. Michael Moran was elected Chair -elect of the Council of Affiliate Presidents, a section within the National. Recreation and a Park Association. ' >. ADJOURNMENT: Moved by Steinbrech seconded by Welk to ` ad ourn. Unanimous. The meeting was adjourned at 6:20 p.m.,and commissioners and staff proceeded totake part ;in the Recreation ' Center's` 25th anniversary festivities. II i ', - ,I t{ '"•l it d.i f! , MINUTES saject to Approval IOWA CITY BOARD OF ADJUSTMENT OCTOBER 11, 1989 CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Galer, Messier, Pelton, Winegarden MEMBERS ABSENT: Johnson j STAFF PRESENT: Rockwell, Gentry, Neff i OTHERS PRESENT: Robert Downer, Dan Boyle, Corinne Suter, Michael Feiss, Susan l Shullaw , CALL TO ORDER: Chairperson Winegarden called the meeting to order at 4:36 p.m. CONSIDERATION OF THE MINUTES: I Ir 1•, <" Messier moved to approve the September 13, 1989, Board of Adjustment minutes. Pelton " seconded. The motion passed unanimously by a 4-0 vote. t d a _ , 1 � • VARIANCE REM: }jai, VR -8903. Public hearing on an application submitted by Miriam Young fora variance " to establishment of a duplex in the RNC -20 zone for property located at 713 E. {. permit Jefferson Street. t , Robert Downer, attorney for the applicant, stated that the expert witness who was to + appear on behalf of the applicant regarding structural considerations of the variance request was out of town. • Downer requested that VR -8903 be deferred until the November 8, 1989, meeting. MOTION: Geier moved to defer VR -8903 until the November 8, 1989, Board of Adjustment meeting. Pelton seconded. The motion carried by a 4-0 vote. " SPECIAL EXCEPTION ITEMS: SE -8911. Public hearing on an application submitted by Mercy Facilities, Inc., for a special exception to modify the front yard requirements in the CO -1 zone for property located, at Centre Market. , " Rockwell reviewed the staff report dated October 11, 1989. Staff recommended approval of SE -8911, a special exception to reduce the minimum front yard requirement along Van Buren Street from 20 feet to 10 feet along the 273 -toot length of the proposed parking ramp for property located in the CO -1 zone and known as Centre Market, el - Board of Adjustment October 11, 1989 Page 2 7 i PUBLIC DISCUSSION: Dan Boyle, attorney for Mercy Facilities, clarified information regarding the proposed parking ramp. He stated that there are currently 277 spaces available and the average E use is 194 spaces. He indicated that if the ramp needs to.be redesigned to meet the front yard setback requirement, there will be a loss of 40 parking spaces. He requested that the Board adopt staffs recommendation. Winegarden asked for clarification on whether there will be compliance with the parking requirements. - Boyle responded that there will be compliance; that Mercy Facilities ' pwants to supply sufficient parking for all uses. In response to questions from Pelton, Boyle stated that the block will be owned by Mercy Facilities which is affiliated with Mercy Hospital and is a non-profit organization. BOARD DISCUSSION: Winegarden expressed his belief that this special exception will not endanger public . safety or decrease the value of neighboring properties. Galer stated that because the ` right-of-way is extra wide in that area, the special exception is not as, significant as it would be in other areas. MOTION. Messier moved to approve SE -8911, a special exception to reduce the tminimum front yard requirement of the frontage on Van Buren Street from 20 feet i to 10feet along the 273 -foot length of the proposed parking ramp of property { , ' known as Centre Market. Pelton seconded.The motion carried by a 4-0 vote. I Winegarden stated that it was the opinion of a majority of the Board that SE -8911 met I the requirements for a special exception as outlined in the staff report. 2. SE -8912. Public hearing on an application submitted by Corinne Suter for a special exception to reduce the side yard requirements in the RS -8 zone for property located at 609 Brown Street. r Rockwell reviewed the staff report dated October 11, 1989. Staff recommended that SE - 8912, a special exception to reduce the side yard requirement for property located at 609 Brown Street from five (5) feet to three (3) feet for the front six feet of the garage as shown on the site plan submitted September 25, 1989, be denied PUBLIC DISCUSSION: Corinne Suter.'applicant, stated that building the garage off the alley would require the 1 removal of two mature trees. Also, the alternative of building the garage off the alley' ! . would result in less use of the garage. In response to a question from Pelton, Suter f said shifting the angle of the garage would Involve a difficult turn and would be { unsightly, in her opinion. Suter Indicated that the greater setback will result in a greater P section of poured concrete. She stated the obstruction of light Is a problem experienced at least to some extent by all in her residential neighborhood, i i rrr Board of Adjustment October 11, 1989 Page 3 Rockwell stated that staff's position is that the six-foot requirement will result in less obstruction of light for the neighbors to the west. In response to a question from Pelton, Rockwell stated it might be possible to shift the angle of the garage, but this might result in the garage being too close to an addition on the southeast corner of the house. Suter expressed her belief that the area proposed for fill is unstable. • it is believed to I i be the site of a the factory in the early days of Iowa City. Granting the special i exception would mean that less fill would be placed in what she considered to be an unstable area, , f Michael Feiss, 603 Brown Street, expressed his concern that allowing the special i exception will reduce the amount of light reaching his house. In response to a question from Pelton, Feiss stated that primarily morning light would be reduced. In response II to a question from Messier, Feiss said the reduction In light would be greater if the side yard requirement were reduced. Susan Shullaw. 718 North Johnson Street, stated she is the owner of property to the southwest of Mrs. Suter's lot. She; expressed concern with drainage problems that I could result from the placement of additional fill. 1 1. BOARD DISCUSSION: Messier expressed his ballet that the blocking of light is the primary Issue. He Indicated that he had viewed the property and did not see the possibility of a tremendous impact. I 1 , Galer stated that the Zoning Ordinance is designed to protect existing houses and he 1 II, believes approval of this special exception would Infringe on the rights of the neighbors, Winegarden stated that because other property owners in the block face the same problem when adding a garage, he did not believe the problem is peculiar to Mrs. Suter's property. He also stated there is not practical difficulty in complying with the requirement. Pelton stated that analysis tends to support the request in regard to the request not being substantial. However, the applicant has not shown that there is practical difficulty In complying ,with the Ordinance. MOTION: Winegarden moved to approve SE -8912, a special exception to reduce the side yard requirements for property located at 669 Brown Street from five (5) feet to three (3) feet for the front six feet of the garage as shown on the site plan submitted September 25, 1989. Pelton seconded. The motion was denied by a 1-3 vote (Messier voting in the affirmative). Winegarden informed the applicant that she has 30 days from the date the decision is P i filed with the City Clerk to appeal the decision to District Court. d I _ _ David Winegarden, Chairperson +4 « 1 r c 1r Melod Ro eil, Secretary � 1 I �+YC 1 1 iriA1 J A Il Yn 1 f t 1 YI 1 • cost overrun of $995.45. Russell suggested requesting funds from Friends of Historic Preservation and commercial sources, such as banks. (Hanick arrived at 7:39 p.m.) Franklin stated that some money has been freed by Beagle's resignation. She said this would 1 r give the Commission the opportunity to approach the funding sources suggested by Russell it for future projects. Russell stated that the presentation of the framed copies of the Guide to the City Council will go on the Council agenda when the framing is completed. He indicated that all of the Commissioners_ should be present for the presentation to City Council. Franklin 1 agreed to notify Russell with the date of the presentation. i j MINUTES HISTORIC PRESERVATION COMMISSION OCTOBER 11, 1989 - 7:30 P.M. SENIOR CENTER CLASSROOM MEMBERS PRESENT:. Russell, VanderWoude, Barrett, Hanick, Jepsen, Licht MEMBERS ABSENT: None STAFF PRESENT: Franklin, Neff CALL TO ORDER: Chairperson Russell called the meeting to order at 7:32 p.m. CONSIDERATION OF THE SEPTEMBER 13. 1989. MINUTES: Licht asked that page one of the minutes clarify that someone other than her employers are having copies of the',Guide to Historic Iowa City framed for display at the University of Iowa tix Hospitals. On page four, Licht noted a typographical error in the spelling of alphabet and j �• asked that her suggestion that all nominees for Historic Preservation awards receive "mention' read: "honorable mention." Jepsen stated that Hanick's comment on page threeregarding resources at the local level" should read "local level of government Jepson moved to approve the minutes as amended. VanderWoude seconded.' The motion carried 5.0. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: " 1 { There was none. ' DISCUSSION OF GUIDE TO HISTORIC IOWA CITY: S Russell stated that Lori Ellingston, President of the Convention and Visitors.Bureau, had <<•• , informed him that at the present time the organization does not have the money to fund the r ' • cost overrun of $995.45. Russell suggested requesting funds from Friends of Historic Preservation and commercial sources, such as banks. (Hanick arrived at 7:39 p.m.) Franklin stated that some money has been freed by Beagle's resignation. She said this would 1 r give the Commission the opportunity to approach the funding sources suggested by Russell it for future projects. Russell stated that the presentation of the framed copies of the Guide to the City Council will go on the Council agenda when the framing is completed. He indicated that all of the Commissioners_ should be present for the presentation to City Council. Franklin 1 agreed to notify Russell with the date of the presentation. i Historic Preservation Commission October 11, 1989 Page 2 J DISCUSSION OF SUBCOMMITTEE ASSIGNMENTS: ( Education/Speakers Bureau Ualson - Jepsen presented the Commission with Information 4A regarding the Iowa Humanities Board general grants. He stated that the next deadline for a 18 letter of intent is March 30, 1990. He said expansion of the Historic Preservation Week I Celebration should be an eligible activity under the grant guidelines. Vanderwoude stated that , the Friends of Historic Preservation are considering applying for an Iowa Humanities Board s grant to fund a workshop. Russell asked if grant funds are available for publications. Jepsen responded that media grants are given the lowest priority. Jepsen stated that a grant could be used to embellish the Historic Preservation Week Ceremonies and the $350 budget by the r City could serve as a match for the grant. Franklin cautioned that the monies budgeted by the City for Preservation Week covered the awards program. Vanderwoude indicated that he believes Friends of Historic Preservation might be able to contribute funds to increase the amount of the match. Barrett asked what the award dates for the grants area Jepsen responded that the $1,500 grants are awarded in late May, and that the smaller grants are l awarded three weeks after the receipt of the application. j National Register Designations - Ucht stated she is reviewing materials. She said she has not l f ' received a response to her reply from the College Hill Neighborhood Group. I Zonincirrax Credit/Financial Incentives - Hanick stated he had reviewed letters that Vanderwoude has from owners; on the Northside. ,These letters expressed the fear that additional expenses might be Incurred if the area is made a Historic District. He said a yearly ongoing historic tax exemption could help to alleviate this type of fear. Hanick indicated that even a small incentive can help to Justify the extra care that is expected of homeowners in a Historic District. Franklin stated that State enabling legislation would probably be needed to allow the City to waive a portion of property taxes. She said that if there is currently not such enabling legislation, a legal opinion would be needed to see it such legislation is required, r' Russell Indicated that CDBG funds might be available to assist with survey work for districting. Hanick and Vanderwoude agreed to pursue the Issue of tax relief. Russell stated there should be studies available that demonstrate that property values Increase with the formation of III Historic Districts. Hanick said this type of information would help to answer people's questions about how a historic district can benefit property owners. Publications - Russell stated that Barrett will work with him in developing a Commission Information Brochure. He said the brochure will provide general Commission information and it could increase public participation. Franklin agreed to look Into the status of the Design I iii Review Guidelines. Ucht stated the Design Review Pamphlet should be included in the budget 1 process, Barrett agreed to get estimates from printers. Ucht offered to help with the layout i of the pamphlet. Historic Preservation Week - Russell informed the Commission that Historic Preservation Week Is May 13.19, 1990. He said the state theme is "Iowa Farmland - Rural Buildings" and the National theme is 'Tourism." Franklin said there are farmhouses left in Iowa City and people might be Interested in learning where the old farmsteads were,. Russell stated that he had reserved Old Capitol for 3:30.5:30 p.m. on Wednesday, May 16, 1990. He said Old Capitol will j l f , • - I 0 '` 1 Historic Preservation Commission October 11, 1989 Page 3 not allow an evening program. He indicated that if the program goes beyond the planned time, there will be a room fee and staff charges for security. Russell indicated that previous discussions have demonstrated that there is a consensus among the members that having the ceremony in the afternoon had a detrimental effect on attendance. Licht stated that the continuation of the ceremony from Old Capitol to Old Brick last year detracted from the program's focus. Russell agreed to explore Old Brick as a possible location. He said he has reserved wall space at the Iowa City, Public Library for Historic Preservation Week. He indicated that Margaret Keyes is considering being keynote speaker and Tom Walsh has agreed to be a juror. Russell stated he will contact the state architect to be a potential juror. VanderWoude suggested Jim Jacobsen as a potential juror and Barrett suggested Tom Huisman, Coordinator of the Iowa Main Street Program. Formation of New Historic Districts - Hanick stated he still needs to organize a meeting for the Bella Vista residents. He asked if it would be feasible to Include Brown Street in a district with Bella Vista Russell stated that he views Brown Street with Ronalds Street as a potential district. VanderWoude said neighborhood revitalization is a goal of the North Side Neighbors and they are concentrating on the area from Church Street to Brown Street. Hanick Indicated that he doesn't believe a Historic District that includes the entire Northside is feasible. Russell expressed his belief that there are benefits to progressing in Increments. Hanick said that if the entire area cannot be established as a district, he does not want to sacrifice the smaller sections R II t t d h usse sae t at smaller districts might demons!rate that Historic Districts do no harm to property owners. {I { Russell asked if there was a consensus of the Commission to establish small Historic Districts, Barrett agreed and said the Commission should take advantage of neighborhoods that have a predisposition to become Historic Districts. She said that the attempt to broaden districts lI l can polarize areas. VanderWoude stated that the area south of Church Street, with its high I I percentage of rental property, will require a different approach than will the area to the north ii .,. of Church Street. Hanick expressed his desire to proceed with a Bella Vista District. He said ! he will arrange a coffee with the residents. VanderWoude cautioned that the process should j} not proceed too quickly. Russell said current survey work will need to be reviewed. DISCUSSION OF FY91_ BUDGET: Franklin informed the Commission that central administration prepares the budget proposals for each division. She stated that she is the director of the division that Includes the. Historic Preservation Budget. She said the. Historic Preservation budget includes $350 for Historic Preservation Week and additional funding for staff support. Franklin Indicated that if additional funds are desired, there will need to be a request for a specific project. She said this will need to be documented in the budget for review by the City Manager before he makes his recommendations to City Council She stated that the City Council will see both the department proposal and the City Manager's proposal Franklin said that the Commission can attempt to persuade the City Council to reinstate proposals Into the budget that have not been included by the City Manager. She stated this Historic Preservation Commission October 11, 1989 Page 4 can be done informally with Council members or at the public hearing regarding the budget. She recommended both approaches. Franklin indicated that a meeting with the City Manager to explain the proposal is possible at his discretion, She said estimates for the cost of the Design Review Booklet and a justification for the project will be needed. Russell stated that the booklet is intended to be a tool for public education. VanderWoude made a motion that the Commission give its designated members, Russell and Barrett, the authority to proceed with preparation of the proposal for the Design Review Booklet. Licht seconded. The motion carried 6.0. Franklin agreed to provide Russell with budget deadlines. Barrett stated that she will begin to get cost estimates for the booklet. Russell said he would like to request a meeting with the City Manager. Russell asked if the quarter -time staff time will continue to be allocated to the Historic Preservation Commission. Frankliri responded that it will continue. Vanderwoude suggested sendinga letter of thanks to Beagle. Franklin indicated that she will, host a reception for Beagle at her home and said she will notify the Commission members with the date and time. HISTORIC PRESERVATION COMMISSION INFORMATION: Russell provided the Commission with information regarding a Historic Preservation seminar, "A Touch of Victorian Nostalgia" to be held in Des Moines on November 10 and 11, 1989. VanderWoude said a state wide preservation organization is becoming Increasingly possible. Russell stated that Bob Sierk has spoken with him regarding an Incremental approach for Improving Summit Street. This could Include restoring the brick paving, burying utility cables, planned plantings, and period lighting. VanderWoude said the City Manager has suggested a comprehensive approach as opposed to approaching the problem from a traffic perspective only. Russell stated that Summit Street residents have expressed an Interest in speaking with the Commission and he suggested including this on the November agenda. Russell asked when a replacement for Beagle is expected to be hired. Franklin responded that the City is advertising nationally for someone and Historic Preservation experience is desirable; she indicated the position should be filled in January. She stated that she will attend the Historic Preservation Commission meetings until the replacement has been hired. VanderWoude presented the Commission with an application for Historic Redevelopment Funds. Russell asked Franklin to send a copy of the information to each Commissioner. Barrett presented the Commission with information regarding Historic Markers. She said the markers could be used to Increase public awareness. She stated the markers cost $90 each with a 10% discount if the purchase goes through a Historic Preservation Commission. Russell suggested that the Commission could establish criteria and then the homeowners could purchase the markers through the Commission with the discount. He requested that Franklin provide copies of the information to all of the Commission members. Barrett suggested that the criteria Include consideration for structures that are historic by either age or culture. I l II - �i i' i I 7. VanderWoude moved to adjourn at 9:11 p.m. Hanick seconded. The motion carried 6.0. v F' nl s Minutes submitted by Mary Jo Neff. ,r I 1 h Id {l J f �C r rf Y! I. •• � �IYAN •K :� .jJ1I Yt' 1 1 1 r p3)gf1 4':35. •�rl '. �.� � I ! MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING THURSDAY, OCTOBER 26, 1989 - 4:00 P.M. ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Buchanan, Cox, Hobart, Stein, Swaim,Pacha, Reed, Moyers MEMBERS ABSENT: Gelman i 1 STAFF PRESENT: Eggers, Jehle, Craig, Sales OTHERS PRESENT: Library. Science practicum students CALL TO ORDER: Vice President Buchanan called the. meeting to order at 4:02 p.m. �I APPROVAL OF MINUTES: �I _ ..:.' a Minutes of the regular meeting of September 28, 1989, and the special meeting of October 18, 1989, were both unanimously approved. FINANCIAL REPORTS: f The Director reviewed the following FY90 first quarter financial reports with the Board:, Receipts ,. compared to those of the first quarter of FY89; Expenditures; Gifts and Bequests Fund, The �j ,, •%�' entire first quarter report shows everything on track financially with progress made towards the year's budget objectives, i- DIRECTOR'S REPORT: 1. Projections based on first quarter activity as a percent of annual totals for the past five years show a probable 7% Increase in loans, and a 4% increase in the number of people using the building, Much of this increase will be in use of children's materials and attendance at children's programs. 2. Over 50 library cards were Issued In the first 26 days of October to people newly , eligible to use the library under the state -funded Open Access Program. The program began ,October 1. It will be Important for users to give state legislators positive feedback on this program for state funds will probably not be sufficient to fund the full year at present rates of use. r, 3. - The Coralville Public Library reported a 28% increase in FY89 in the number of loans to Iowa City residents. The 27,180 items accounted for 17,% of all Coralville circulation: ' The Coralville Director cited free reserves, adequate parking, the non -automated catalog and more likelihood of finding new titles on the shelf as the reasons they hear that Iowa g - I 1 Library Board of Trustees i October 26, 1989 Page 2 Citians go to the Coralville library, Iowa City Public Library loaned 18,800 Items to F Coralville residents in FY89 - 2.5% of all loans. 4. During the last ten days of October, the Information Desk Is conducting its first survey that asks users to comment on the quality of our information service. Volunteers are interviewing phone callers at the end of a phone request for Information. Others are given survey forms at the end of the reference interview at the Information Desk. This survey relates to objective 4B of the library's five year plan. I PRESIDENT'S REPORT: L Vice President Buchanan reminded Board members of the League of Women Voters Council Candidate Forum on Monday evening, October 30 in Meeting Room A. The Board agreed to again host their informal breakfast with area legislators this tall and November 30 Is the tentative date. Those invited In addition to legislators and Library Board l l members include: Coralville, North Liberty and Solon Library Directors and Board members who wish to attend. Ii . FRIENDS REPORT;; i Sales stated that the'next booksale is Saturday, October 28 in the library's garage from 9.4 . PM. Sales announced that two recent FRIENDS Board resignations are being filled as quickly as possible'and`the Development Office will assist the FRIENDS in computerizing their volunteer listings in the near future. FOUNDATION REPORT:+, Sales reported that a mailing to 10,000 prospective donors will take place October 30 • i November 1. Eadle Fawcett Weaver has been named the honorary chair for the Foundation's _ Sustainin u Sustaining Fund Annual Campaign. At the end of the first quarter, the balance. in the � sustaining fund ;Is'nearly $8,000; the Endowment Fund for the Humanities received nearly I $12,000 in the 1st quarter; all other funds received $1,500. All new gifts to the endowed funds plus Interest earned is now transferred to the First National Bank at the close of each quarter. j The Foundation has made Its second payment for FY90 and has now given the library $19,400 toward the purchase of library, materials. Two additional payments of $9,700 each will bring the FY90 total to $38,800. FY91 BUDGET: , Following, discussion and review at the September regular Board meeting and further discussion at the October 18 special board meeting, the Board. approved the FY91 library budget request. Pacha/Cox, Ubrary Board cif Trustees ) October 26, 1989 { Page 3 BOARD POLICY REVIEWS: Policy on Theft of Ubrary Materials: This policy had been reviewed by the City Attorney's Office staff and only a slight change in i wording was recommended, Approved. Stein/Cox. I Policy on Meeting Room Use for Non-Ubrary Activities: i Staff recommended a change to Section 806.7 deleting the option of multi-day exhibitions in Meeting Room A. Approved. Swaim/Stein. Policy on Collection Development: ' Staff recommended that Section 1.6115 Games be revised to indicate that the library will ! • ` ,. - maintain a core, collection of games of long-standing 9 g g popularity as well as relatively expensive ; ,{ . games of superior quality, Approved. Cox/Reed. * h Staff recommended that language be added to Section 1.6112 Movies on Video Section and 1.63 Children's Collection which allows the purchase of copies of movies on video in both collections when titlesare appropriate and suitable for: both adult and children. Approved. t Stein/Hobart. PoIIcv on Usteninp and Viewing: a ` Staff recommended that Section 807.2.F be deleted so that a library, card is no longer required to use in-building audio visual equipment. Approved. Moyers/Swaim. ' ADJOURNMENT: {t The meeting was adjourned at 5:30 p.m. NEXT MEETING: leThe next regular meeting of the Ubrary Board of Trustees will be on Thursday, November 16 at 4:00 p.m. In the Administrative Conference Room, I ,r { { a a is RECOMMENDATIONS I TO MANAGER AND STAFF_ R Y ' Make recommended revisions to Rules of Procedure for A" ppeals and Hearings for. ;approval,;by Commission on November 14, 1989 and arrangea meeting place for continuation of, -Hazletta appeal. '- `' November 14. on �• u1;.; SUMMARY OF RELEVANT- DISCUSSION, On behalf of the City, .SylviaSteinbach requested that Commission . members grant'. a continuance to the Hazlett appeal hearing. Steinbach explained that :the continuance was requested due to -� ,_, Y _..; ,.., ..scheduling.conflicts involving, both. parties. w..-; Motion to continue the a ppeal hearing was made by Louis and •;. ' + seconded by Buxton. Motion passed unanamously.. _ � After a brief discussion, members scheduled .the hearing. to be _..continued_ on.-Tuesday','November 14 at 8:30 a.m. at asite to be , arranged by staff. Kennedy requested that a change. be made to the previously adopted d- Rules of Procedure for Appeals and Hearings. To comply with '. current ,Iowa Code,: Section 6, number. 2. a. of the-adopted'Rules of Procedure for ,Appeals andHearin s g should be + , - ` require, that, the City present evidence in support of the charges •'y,'+. ,' ,�,;, •, prion to the appellant PP presenting evidence in supportof the -' +�'• . , 1 : appeal. Commission' members requested that staff prepare the revised for approval at the next. meeting. ,document 1 %1O The meeting was adjourned at-8:50a.m. 3 _