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HomeMy WebLinkAbout1989-12-12 Bd Comm. Minutes-. J. MINUTES IOWA CITY AIRPORT COMMISSION OCTOBER 17 1989 -7. 30 P.M. I IOWA CITY TRANSIT FACILITY i MEMBERS PRESENT: Blum, Foster, Lewis, Ockenfels I MEMBERS ABSENT: Hicks STAFF PRESENT: O'Neil, Neff iI GUESTS PRESENT; Gil Janes, Carl Byers of H.R. Green - CALL TO ORDER/DETERMINE QUORUM: Chairperson Blum called the meeting to order at 7:42 p.m. It was noted that a quorum present. was i' CHANGES/AMENDMENTS TO THE MINUTES OF THE SEPTEMBER 19 1989 MEETING: The minutes were accepted as presented. I AUTHORIZATION FOR PAYMENT OF EXPENDITURES: ,,. Foster moved, seconded by Ockenfels, to accept the bills as presented by O'Neil. The motion carried 4.0. PUBLIC DISCUSSIONITEMS NOT ON AGENDA: I`• q(', r There was none, ITEMS FOR DISCUSSION: ' Airport Improvement Pr olect• Janes informed the Commission that the replacement of some of the expansion Joints was needed. He indicated that he had discussed the with problem the contractor on two occasions. O'Neil stated that the work was substantially Improved after the second discussion.Janes said precautions are being taken for the cold weather and the crack sealing is in progress. Byers stated that some of the patches might have appearance problems because the saw cuts are not straight, but they are siructuraliy sound.:In response to } a question from Ockeniels, Blum said that if the work is not approved by the FAA, the contractor will be responsible for correcting the work. Janes stated that the FAA will rely heavily on H.R. Green's recommendation; 1 ' Janes asked for approval of the second partial payment for the contractors, Blum responded that it was approved with the other expenditures ` at the beginning of the meeting. Byers reviewed the balance sheet for the project with the Commission. Blum asked that if there are problems with the patches in the future, would It be reasonable.to expect'the contractor to repair the work. Janes responded that generally the warranty for concrete work is four years, but the FAA' does not allow maintenance agreements. Janes agreed to review the contract documents for this information, X09 i Airport Commission October 17, 1989 i Page 2 Airport Zoning - Ordinance Amendments. Topographical Map - O'Neil stated that the Legal Department has been waiting for the Commission to authorize the redrawing of a topographical map. Blum asked if a topographical survey is needed with closer than five feet contours. O'Neil responded that Dave Brown believes that five foot contours are sufficient. Blum agreed to get an opinion from Terrence Timmins. Blum stated he questioned whether the language in the City Ordinance needs to be more restrictive than the language used by the FAA. In response to a question from Ockenfels, Blum said that the City's language is more detailed than that of the FAA. Watchman Provisions - Blum stated that EX Jones has requested that a watchman be allowed to reside at the airport. Blum Indicated that the consensus at the Commission's last meeting was that this was not an unreasonable request, but It will require an amendment to the Zoning Ordinance. Blum indicated that he would inform Jones that no one should be living on the premises until the zoning Issue Is resolved. He stated he would attend the Planning and Zoning Commission meeting when the item is on Its agenda. Industrial Development Property - Blum informed the Commission that they are ready to apply for overlay zones for the surveyed development areas. The Commission reviewed the map. Blum and O'Neil expressed their Intention to meet with Don Schmeiser, Director of Planning ' and Program Development, to discuss possible zones that will allow for control and will restrict uses in some areas for visibility purposes. Weather Reporting - Blum stated that a weather, reporting facility, is possible at the Iowa City Municipal Airport. . He said an individual can become certified through self -study with information provided by the Weather Service. He said the weather would be reported by established standards in the following areas: 1) visibility, 2) wind direction, 3) wind speed, a) altimeter setting, and 5) ceiling height. He indicated that one or more certified weather observers would be needed as would weather observing equipment. This would Include two altimeter recording devices, an approved device for measuring wind direction and wind speed, a ceiling light, weather balloons, stopwatch, and helium. Blum Indicated that if the Airport Manager were the only one to undertake the required training, there would only be certified weather during the normal work day. Blum said Jones had expressed concern with liability. Blum stated that the FAA is not aware of any situation where a weather, observer has been sued for an Inaccurate report. He indicated that Jones could become certified and provide the service to himself at a low cost. Lewis asked that the Commission be provided with more information on this topic in the future. PERFORMANCE STANDARDS: Blum stated that Jones had asked if others can give flight Instruction from the Iowa City Municipal Airport without meeting the same standards that Jones Is obligated to meet. Blum , stated that the City Code for performance standards applies to those leasing property for their operations. He said the FAA does not believe public areas can be Included under the Code because this could be viewed as a restrictive or anti-competitive use. Blum stated that the aor$/ on a extension of the shop. He said the financial plan schedule is Included in the packet and the budget is due by November 3, 1989, ao9� Code seems more rigid than is necessary. Lewls and Ockenfels agreed to forma subcommittee to review the performance standards to determine If there is a need to eliminate any unreasonable requirements. �I CHAIRMAN'S REPORT: Blum indicated that information on the meeting In Washington, D.C., was provided in the l agenda packet. He stated that several hems appear to be relevant to the Iowa City Airport. Blum expressed an interest in attending. O'Neil stated that ther budget allows for a Commission member to attend a conference. Janes and Byers agreed that the AIP Conference in Kansas City should be valuable and stated that they are both planning to attend. Janes said an arrangement might be possible,to share expenses h a Bight can be arranged., Blum stated he had met with the FAA in, Kansas City. He said the Fitzgerald case was discussed as were other topics. He stated that he was satisfied with the meeting, COMMISSIONERS' REPORTS: {,> ' There were none. AIRPORT MANAGER'S REPORT: i1+ ` O'Neil Indicated that Insurance statements from E.K. Jones and both cab companies I i Included in the packet. were O'Neil stated that there is a new state director of the DOT and Harold Miller will be staying j a Deputy Director. on " O'Neil stated that Channel 29, Public Access, allows Information to be broadcast service, as a public i O'Neil stated that a list of capital improvements is Included in the agenda packet. He stated it is basically a duplication of the Master Plan. O'Neil presented the budget plana Blum stated that he wants the budget to remain realistic, Inclusion of plans for a Federal grant to rehabilitate Runway 12/30 should be eliminated. Foster agreed. O'Neil agreed to revise the budget plan so that it will not reflect any federal monies for Runway 12/30. O'Neil stated that $4,300 in capital Improvements are for the shop building walls and the roof th on a extension of the shop. He said the financial plan schedule is Included in the packet and the budget is due by November 3, 1989, ao9� �I l on a extension of the shop. He said the financial plan schedule is Included in the packet and the budget is due by November 3, 1989, ao9� Ockenfels'moved to adjourn at 9:30 p,m. Lewis, " r I acclamation. seconded. The motion carried by (.J vin. ' .l n:.:•� .. �..: „ ... Richard Blum, Chairperson I Minutes submitted by Mary Jo Neff. �i ✓ri.� ertd �� JJ T 1- 7'is: }Ijl �lftirJtllU' t J y �:I I J fl 1 k. r Ya 14 K t, •Y iL, I {1 Vlie.WJ. "f r 1 a r 1 ,Ft I j 1�Y ar'. ' I 1` I•Y t M C - I I I. if I y �...,.... .o ......... , ..e ,...e . , . ,...... _ ... .. ....... s.�.., 1......... 4 J MINUTES PLANNING & ZONING COMMISSION NOVEMBER 16, 1989 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS I MEMBERS PRESENT: Clark, Cook, Dierks, Hebert, Reid, Scott MEMBERS ABSENT: Cooper STAFF PRESENT: Moen, Rockwell, Gentry, Neff CALL TO ORDER: Chairperson Scott called the meeting to order at 7:42 p.m. t RECOMMENDATIONS TO COUNCIL: r 1. .Recommend approval by a 6-0 vote of Z-8913, a City -initiated request to rezone A{ ' property at'1102 Hollywood Boulevard from RS -12 to RM -44 subject to the condition that development the 22,038 r ) on square foot site be limited to 15 dwelling units. t 2: Recommend approval by a 6-0 vote of S-8936, an application. submitted by Plum Grove I" „ Acres, Inc, for preliminary plat approval of a 17.76 acre, 49 -tot commercial/residential , , I ` subdivision known as Court Hill - Scott Boulevard Addition, Part IX subject toll) the �'• ;y.,; „ ownership of rights-of-way. within the subdivision and along Scott'Boulevard being i established, 2) stormwater management calculations being submitted to demonstrate that sufficient 'stormwaterretention will be provided, and 3) the addition to the plat reading that "access for Lots 127,• 147 and 163 will be restricted to'Cayman Street" 3. Recommend approval by a 6-0 vote of S-8939, an application submitted by National Computer Systems (NCS) for approval of an amended preliminary Large Scale Non- r; Residential Development (LSNRD) plan to permit expansion of the existing NCS facilities' I located at 2510 North Dodge Street, Immediately north of 1.80 and west of Highway 1 North. { 4. Recommend by a 6-0 vote a motion to request Council for staff assistance from the - Legal Department for a legal opinion regarding the use of a Planned Development Overlay Zone as a mechanism for addressing environmental Issues and, If that opinion j Is, in the affirmative, that Planning and Legal staff assistance be available to develop the requisite zone for adoption by the Commission. -^ " I PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. ,n 'u i L Planning & Zoning Commission I November 16, 1989 Page 2 CONSIDERATION OF THE MINUTES OF THE NOVEMBER 2, 1989, MEETING: Dierks moved to adopt minutes as amended: Hebert seconded. The motion carried 6.0 !, I ZONING ITEM: 1. `. Z-8913. Public discussion of a City -initiated application to conditionally rezone property at 1102 Hollywood Boulevard from RS -12 to RM -44. Moen stated she had no new information to submit to the Commission. Clark asked if the concerns of the' objector, Mr. Knorr, had been addressed, Moen .1 responded that Mr. Knorr's concern regarding the potential for Increased density of development on the tract -is addressed by the conditional rezoning. She stated that she had left a message with Mr. Knorr's family to inform him that the item had been deferred to November 13 and November 16,'1989.; �I. I a Public discussion was opened at 7:45 p.m. t t j.„ There was none: ' Public discussion was closed at 7:45 p.m. i+ Cook moved to approve 2-8913, aCity-initiated application rezone property at 1102 " Hollywood Boulevard from RS -12. to RM -44 subject; to the condition that ' development. permitted on the 22,038 square foot site be limited to 15 dwelling units. Reid seconded. p each letter of objection or to Cook asked if it is normal to expect staff to address a merely expect neighbors to be notified and given the opportunity to present objections at Commission'meeting. Scott indicated that the return call was a courtesy; but it is not a necessary response to all objections. Cook commended Moen for her efforts in addressing Mr. Knorr's concerns: The motion carried 6-0: DEVELOPMENT ITEMS: t , 1. S-8936., Public discussion of an application submitted by Plum Grove Acres, Inc, for t preliminary plan approval of a 17.76 acre, 49 -lot commercial/residential subdivision known as Court Hill -Scott Boulevard' Addition, Part IX located in the northwest quadrant • , of the Court Street -Scott Boulevard intersection. Rockwell reviewed the staff report dated November 16, 1989. Staff recommended „? deferral for S-8936, but pendingresolution, of the ownership and stormwater management issues: staff recommended approval Planning & Zoning Commission November 16, 1989 Page 3 Clark asked if there Is a requirement in the Zoning Ordinance for buffering between commercial and residential lots. Rockwell responded that buffering is required between commercial parking areas and residential properties. She noted the 100 -foot width of easements: between the commercial area and residential lots to the west. Bruce Glasgow, the developer, indicated that the stormwater retention basin will extend into the area to the south. The easements prohibit building in this area. Clark asked if i there will be building covenants concerning the types of building to be allowed in the commercial zone. Glasgow responded that one has not yet been planned. He owns the surrounding property which is zoned for residential development, so he has his own interests to protect in encouraging compatible neighborhood commercial development. 1 Dierks expressed concern about access onto Washington Street. Dierks and Reid indicated they would prefer that the lots with double frontage have their access on Cayman Street only. Gentry stated that the developer could be asked to do this. Glasgow said that since Lots 127 and 163 slope to the south, he would assume that i Cayman Street would be the logical access. Rockwell stated that Court Street is a secondary arterial street and should have limited 1 access. Glasgow stated that he would not object to limiting access for Lots 147, 127, and, 163 to Cayman Street. Clark indicated that traffic problems could result if commercial lots 164 and 175 hadaccess only onto the private drive. Glasgow stated he would object to restricting access for these two lots. Rockwell stated the restriction for residential Lots 127, 147, and, 163 could be noted on the plat. Cook asked if more Information was available on the stormwater retention area. Rockwell responded that calculations still need to be submitted and reviewed. Scott recommended voting subject to approval of the stormwater calculations and restricting access for Lots 127 147 d 63 an -, only onto Cayman Street Gentry.. stated she is working with John Kruise to resolve the ownership Issue. She said she will be able to draft the agreement after she has received the legal description of the stormwater management detention area from the developer. Public discussion was opened at 8:08 p.m. Waiter Allen, 3418 Arbor Drive: expressed concern about an increase in runoff and the damages it caused. He also indicated he is concerned with possible Increases in traffic. He asked for clarification of the zoning of the subdivision. Scott explained the zoning for the property. Allen stated that it is disappointing to homeowners when their living conditions are changed. Scott emphasized that no changes are being made to the zoning of the property. He stated that the Comprehen- sive Plan recommends commercial development on this tract and the site has been designated on the zoning map as CN -1 since 1983. He said the concept of CN -1 for this area dates back to at least 1978. ■ l I i • it r ■ Planning & Zoning Commission November 16, 1989 Page 4 Allen Indicated that zoning should protect all property owners. Owners should not be expected to find out all of this type of zoning Information on their own. Clark stated that if there had been a request to change the zoning for the property, all property owners within 200 feet would have been notified by letter. I Jack Pedigo 134 Friendship Street, stated he is opposed to commercial development in this area. He believes It would alter the neighborhood and cause traffic problems. When he purchased his home approximately one year ago, he realized that there would be residential development in the area, but felt that commercial development would be i destructive to the neighborhood and would decrease neighboring property values. ' Pedigo also expressed concern with water runoff. He asked for a clarification of the types of commercial development that would be permitted. Scott reviewed the II Neighborhood Commercial Zone from the Zoning Ordinance. He noted that special exceptions required to establish some uses would involve the notification of neighbors. Pedigo expressed concern that a truck stop could Increase truck traffic in the area. I - ' Moen stated that the Board of Adjustment would determine if a filling station would J • •' adhere to the intent of the CN-1 zone. She said a truck stop would be more likely to cater to clientele from out of the neighborhood. Moen stated that if a special exception I m Is, requested, the site will be posted and property owners within 200 feet of the boundary of the site will be notified. She indicated that staff also attempts to notify others who have shown concern. Mardeile Pedigo 134 Friendship Street, stated that she had not realized that the area could have commercial development. She asked how many dwellings could be constructed on the west side of the proposed Cayman Street. Scott responded that there will be 21 lots with one structure on every two lots and one dwelling unit on each lot. Pedigo acknowledged the need for housing, but expressed a belief that commercial I (: development could be detrimental to the area. Pedigo asked if there can be restrictions I->• I to the types of buildings allowed. Scott stated that uses permitted in the CN-1 zone �• can locate in the zone after meeting the building and subdivision codes. Public discussion was closed at 8:42 p.m. Rockwell clarified, at Dierks" request, that for zero lot line developments, the fire wall dividing the two unitsmust be on the lot line. Scott asked what would happen ii someone bought one lot. Rockwell responded that the lots are noted on the plat as zero lot line. Moen stated that the width of these lots prohibit single -family detached dwellings. Gentry stated that the notation on the plat could be changed to restrict these lots to zero lot line developments rather than Indicating that they are "Intended" for zero lot line dwellings. Glasgow stated this is too restrictive. Moen stated it would not prevent the consolidation of lots for a single -family residential use. Reid moved to approve S-8936, an application submitted by Plum Grove Acres, Inc. for preliminary plat approval of a 17.76 acre, 49-lot commercial/residential ao 9s ; Public discussion was opened at 9:04 p.m. 1 Planning & Zoning Commission November 16, 1989 Page 5 j subdivision known as Court Hill-Scott Boulevard Addition, Part IX subject to 1) the ownership of rights-of-way within the subdivision and along Scott Boulevard being I established, 2) stormwater management calculations being submitted to demonstrate that sufficient stormwater detention will be provided, and 3) the addition to the plat reading that 'access for Lots 127, 147 and 163 will be restricted to Cayman Street' Cook seconded. I' Cook explained to the public that the Planning and Zoning Commission has limitations. The Commission's primary function is to listen to find out what concerns exist and to I see that development follows the Pules that have been established through time, lawsuits and precedents. He indicated that if the Commission arbitrarily violates an established law, they are open to a lawsuit. He recognized the validity of the neighbors' concerns and thanked them for speaking. Scott expressed his agreement with Cook. He stated that with a subdivision, the Commission's role is to see that the rules are met. He said that when the zoning is in place, the property owner has a right to develop the property under the requirements of that zone. i The motion carried 6.0. i 2. 5.8939. Public discussion of an application submitted by National Computer Systems (NCS) for approval of an amended preliminary Large Scale Non-Residential Development . (LSNRD) plan to permit expansion of the existing NCS facilities located at 2510 North I Dodge Street, Immediately north of 1.80 and west of Highway 1 North., Moen reviewed the staff report dated November,16, 1989. She reminded the Commission of the need to consider the future roadway required across the NCS tract to enable access to the property west of NCS. Staff recommended approval of the amended preliminary LSNRD plan for NCS. Clark asked if it is possible to negotiate the location of the proposed roadway at this -. time to facilitate planning by the property owner to the.west. Moen responded that the • exact location has not been determined, but It's anticipated to be on either the north ,. boundary of the tract or on less costly alternative route immediately south of the tract's northern boundary. The second alternative, however, has development repercussions for NCS. She Indicated that the proposed building expansion does not preclude placement of the road in either location. Scott explained that it Is in the interest of NCS i not'agres to an exact location until the owner to the west brings in a development proposal. Gentry stated that the location will be decided when a development west of NCS is proposed. She indicated that staff will have a recommended alignment based on a topographical evaluation. Dierks asked if Highway 1 is going to be widened. Gentry responded that 1t is presently being improved as an RISE project. Public discussion was opened at 9:04 p.m. A Planning & Zoning Commission November 16, 1989 Page 6 Stephen Moss, 2019 Mormon Trek Road. Informed the Commission that he Is the owner of the tract west of the NCS property. He stated that he is currently working on another �.. development, but will want to begin to develop the property west of NCS when the current project Is completed. He expressed a desire to have more, specific Information about the proposed roadway to enable him to design his own development, f4 Scott stated that 1t is the responsibility of the City to see that reasonable access is f provided at some time. Scott said negotiations would begin between the City and NCS If Moss takes action to trigger the negotiations. Scott indicated that a development I proposal or negotiations between Moss and NCS would serve to initiate City Involvement. Public discussion was closed at 9:10 p.m. Cook moved to approve 5.8939, an application "submitted by National Computer i Systems . (NCS) for, approval of an amended preliminary Large Scale Nan - Residential Development (LSNRD) plan to permit expansion of the existing NCS facilities located at 2510 North Dodge Street. Reid seconded. The motion carried s- OTHER BUSINESS: I :r 1. Consider a request for staff assistance from the Legal Department for a legal opinion regarding the use of a Planned Development Overlay Zone as a mechanism for addressing environmental issues. �I Moen referred the Commission to its request for staff assistance on pages 6 and 7 of I I I the September 21, 1989, Planning and Zoning Commission minutes. Scott referred to a memorandum dated September 7, 1989, from Karin Franklin to Gentry regarding the City's ability to Impose an PDH Zone. i Public discussion was opened at 9:12 p.m. There was none. Public discussion was closed at 9:12 p.m. Gentry asked that the motion clarity that the request be referred to both the Legal and Planning departments for preparation and drafting if there is an affirmative finding by the Legal Department regarding the legality of imposing a PDH zone. I Reid moved to request Council for staff assistance from the Legal Department for a legal opinion regarding the use of a Planned Development Overlay Zone as a mechanism for addressing environmental Issues and, If that opinion Is in the affirmative, that Planning and Legal staff assistance be available to develop the requisite zone for adoption by the Commission. Cook seconded. i ........... . i i Planning & Zoning Commission November 16, 1989 Page 7 Clark asked if the Commission could receive copies of PDH ordinances from other cities. Scott responded that this would be a part of the process if the legal opinion is In the affirmative. 1 Scott stated that this has been a long-standing request on the part of the Commission. He indicated that the Commission feels strongly that this zone would give the Commission.and the City a tool to deal with at least some of the environmental issues that the Commission has confronted over the past several years. He stated that if the legal opinion is in the affirmative, he would urge expedited action. The motion carried 6-0. 2. Planning and Zoning Commission Information. Moen distributed copies of a memo from the City Manager to City Council regarding (, Oakbrooke Place. i Rockwell indicated that the Commission had received copies of the letter from Riverfront ! Commission Chairperson Robert Wachal to Tom Scott stating concern about the S Planning and Zoning Commission's delaying consideration of rezoning until after taking up particular development requests on the Peninsula Area. The Riverfront Commission concurred with Wachal's memorandumat its November 15, 1989, meeting. The Commission believes that rezoning should occur in conformance with the Comprehen- sive Plan and not be tied to a particular development proposal. The Riveriront Commission voted unanimously to forward these comments to City Council. The Commission reviewed the December schedule. Cook indicated he would be absent for. the December 18 and 21 meetings and the January 2 and 4 meetings. Scott said cancellation of the December 18 and 21 meetings is possible if there is not information to be presented to the Commission. Dierks asked if provisions have been made for arbor vitae for property owners on Boyrum Street. Moen responded that there were plans for reimbursement to homeowners for vegetation on their side of the fence. Gentry stated these provisions are part of the Subdivider's Agreement. She stated the Subdivider's Agreement allowed for $500 for vegetative materials for each of the noted lots. Scott Indicated he is sending a letter to Development International Informing them that further delay of its project does not appear to be warranted. He said unless there are overwhelming considerations to the contrary, a vote will be scheduled for the proposal as presented on December 7,1989, and public discussion will be Included. Scott indicated that the Peninsula rezoning application and idyllwild Subdivision will also be on the agenda In response to a question from Dierks, Scott said the rezoning issue can be voted on if the Commission desires. Clark asked why so many delays have occurred. Scott responded that this has been the responsibility of the developer of the Greek complex. to I t I� i Planning & Zoning Commission November 16, 1989 Page 8 i Scott indicated that he and Moen attended a meeting of the Eastern Iowa Planning and Zoning Officials Association. He stated they attended a discussion on the Fair Housing Act which says cities cannot discriminate in their zoning codes against the develop- mentally disabled. He indicated this applies to the zoning Issues of unrelated adults and of permitted uses. He stated that cities can no longer force applications or uses through the Board of Adjustment for homes for the developmentally disabled. Scott said this is a federal law that supersedes the state laws. He stated that in some cases the handicapped parking space requirement has been increased significantly. Scott indicated that he and Rockwell had attended the Environmental Agenda for the 90s Public Meeting, which was chaired by Larry Wilson, Director of the Iowa Department of Natural Resources. Scott stated there were 14 environmental issues discussed at 15 regional meetings around Iowa. He said the discussion on wetlands addressed the following state task force recommendations: 1) expansion of state authority to acquire and protect wetlands, Including giving states, counties and cities the right of first refusal to purchase wetlands placed on the open market for sale, 2) support of property tax �I exemptions for state preserves,3) establishment and funding of long-term restoration programs, 4) promotion of volunteer tree planting in rural and urban areas, 5) enacting state legislation' to restrict burning and spraying of vegetation along roadways,' 6) ( r. funding the Implementation of Iowa's 1988' Open Space Protection Plan (this would include trails and walkways), and 7) promotion of the establishment of a national park. 1 (Hebert left at 9:43 p.m.) Scott indicated that most items discussed centered on acquisition and restoratioof wetlands. m ADJOURNMENT: Dierks moved, seconded by Reid, to adjourn the meeting at 9:45 p.m. The motion carried by acclamation. Minutes submitted by Mary Jo Neff. Kenneth Cooper, Secretary i Lnis position. 2. The 'City of Iowa City approved Linda Lawrence's reappointment to the MYEP board in August. She will serve another three year term. i I i Lnis position. 2. The 'City of Iowa City approved Linda Lawrence's reappointment to the MYEP board in August. She will serve another three year term. VI., Old Business 1. Bill Casey reported that the Youth Services Foundation is considering fundraising possibilities. Short term money. is currently being used to promote the utility of the agency. They want to have a formal plan by this fall. A Position on their board is available. MYEP board members were asked to consider sitting on that board or suggesting others. 2. Election of FY 1990 MYEP officers were held. The nominating committee had identified three people serve: Jacque McClure as President, Barry Kucera as Vice President and Bill Casey as Secretary/Treasurer. Jim Buxton moved to aopep 3. The Fourth Quarter Statistics Report will be sent to • board members. In the FY 89, MYEP employed a total of 75 clients, provided 43 temporary and 3 permanent jobs/ 73 temporary and 3 permanent jobs were created. 4. The Annual report was discussed.. Peg distributed the Youth Services Foundation annual report asan example of the format she would .like to use for this year's annual report. Cost for the project would be approximately, $25.00. 'The annual report will be prepared when the audit -is completed. + 5. The board members were encouraged to in the Iowa City Hospice on 1Services Road Races the Youth Foundation Team, n510. The team competition encourages the collection of, pledges, and were the main source of. contributions last year. .The race hopes to generate - $75, 000. oo in pledges for the United Way agencies this Ii year. 6. The FY. 1991 MYEP Budget will .be.distributed to City of Iowa City, City of Coralville, United Way and the Hoard of Supervisors. Typically the board a .an authorization for.the phe l budget president to sign off on the budget report. The,, board voted to approve permission for President, Jacque McClure to sign 1: off for the board. Bill Casey asked that the board members be mailed a copy of the 1991 Budget prior to the meeting that they might review it before granting their approval. Jim Buxton moved and Bill Casey seconded '• ..:. "' the motion. MSC. 7. Peg reported that $24,410.00 of CDBG funding had been requested for the Roosevelt Neighborhood Open Space Project. The project would renovate an unused ravine area into trails, an amphitheater, butterfly garden, wetland areas. The amount is nearly matched by Roosevelt PTO, Project Green, State of Iowa and the school district. MYEP would correlate labor efforts with the ICC and YACC components. VI., Old Business 1. Bill Casey reported that the Youth Services Foundation is considering fundraising possibilities. Short term money. is currently being used to promote the utility of the agency. They want to have a formal plan by this fall. A Position on their board is available. MYEP board members were asked to consider sitting on that board or suggesting others. 2. Election of FY 1990 MYEP officers were held. The nominating committee had identified three people serve: Jacque McClure as President, Barry Kucera as Vice President and Bill Casey as Secretary/Treasurer. Jim Buxton moved to aopep VII. Adjourn:"Jerry Sullivan moved, and Bi1L Casey seconded to f r. adjourn the meeting at 5:10 P.M. __,_ qi r approve the officers as nominated. seconded. MSC. Nancy Madsen -Rowley 3. Peg reported on NAASC Conference. The possibility of Iowa having a -around > year Conservation corps exists in the near future. This could potentially federal -bring funding to Iowa. Peg wants to be fully apprised of the current year -around programs. Next, years ICC and .YACC corpsmay participate in the restoration of Yellowstone National Park. Peg will participate in the administration and planning of next summers Mississippi River Project '• jointly with the Respectfully submitted, corps from Minnesota and Wisconsin. This would bring federal funding to Iowa. 4. The'FY 1990. Bud et was 4 presented for approval. ; Peg• explained 'the effects of the program coordinator position has on the board reserve, and the funding, available from the Department of Vocational Education, etc. �,.. Jerry; Sullivan moved to defer the budget and additional nda';items until II ,age the October meeting. Bill Casey seconded. IMSC. Office''Manage VII. Adjourn:"Jerry Sullivan moved, and Bi1L Casey seconded to f adjourn the meeting at 5:10 P.M. r Respectfully submitted, �,.. Hill Case Y Secretary/Treasurer Leigh Ehnen''`, Office''Manage L D. 9-19-89 4BRDMIN.SEP Mayor's Youth Employment Program Minutes Board of Director's Meeting October 24, 1989 Board Members Present: Jacque McClure, Bill Casey, Bob Lehnertz, - Jim Buxton, Linda Lawrence, Jean McCarty Staff Present: Peg McElroy and Leigh Ennen Call to order: Jacque McClure called the meeting to orderat . .4:10 P. M. I .r.. 3.. - .Introductionsand Welcome: - The board members introduced II,� themselves. -_II. Approval- of -Minutes: Minutesfrom the September 24th meeting were discussed L' d T, 1. Discussion continued on the 3990 Budget. Bill Casey moved to approve, and Jim Buxton seconded to approve the budget. MSC. E a Lawrence asked that the minutes be amended to reflect that she was not present, at the last month's meeting. Bill Casey moved and Jean McCarty + seconded to approve the minutes as amended. Motion carried. MSC, VIII. Approval of Financial Report: First Quarter Financial Report was presented. The accounting for the Sex Equity and Model and Incentive Grant was discussed.. Peg explained.that + the Iowa City Community School District had contractually agreed.to reimburse Mayor's Youth for the expenses incurred by this program, and they in turn request reimbursement from the state.. The financial. report was not approved -due todA necessary fund balance corrections. Board members will .be sent a corrected copy: IV. Additional Agenda Items: 1. Copies of the city of Iowa City's Boards and Commissions_ Annual Report were distributed. 2. The, state ;Economic Development Report from Joanne Callison was circulated. 3. Peg announced that Paul Burian will replace Nancy Madsen Rowley on the MYEP board when her term expires 12- 30-89. Paul will be invited to the November board meeting. V. Tabled Agenda Items from September Meeting: 1. Discussion continued on the 3990 Budget. Bill Casey moved to approve, and Jim Buxton seconded to approve the budget. MSC. E MYEP Board Meeting Minutes October 24,. 1989 Continued Page..2 2. Peg describedthe newly acquired computer. It is a Sharp 48 megabyte hard drive portable computer, with an ..'•, external driver. System cost $2,400.00. 3. The contact person for the Sex Equity Grant at the Iowa City Community ' School District Foundation is Maury. Adams. He is responsible for educational programming for the Sex Equity Grant and will be meeting with Linda Miller in the near future. .4. Both the ICC and YACC Final Reports will be submitted to the state this week. Expenses for teenager wages exceeded the amount granted in the ICC Component: Peg will file a request for additional funding. VI. New Business: " 1. MYEP representation is needed for the United Way board. They ' meet on a quarterly basis.. Bill Casey movedthat. Jerry (, Sullivan be nominated as the :MYEP -representative* to the United Way Board, Jean McCarty seconded. MSC. j ;.. . VII. old Business. I , 1. Peg recommended that the 1991 Budget be tabled and not considered for final approval until the hearing is completed. 2. The CDBG funding request for the Roosevelt Neighborhood Open Space Project received $24,410.00 at the preliminary { approval from the Committee for. Community Needs.- The public hearing is November 16, with the city Council 'Meeting November 21 to determine their final approval. 3. The goal of the Hospice Road Races is to raise $75,000.00 for the Johnson County United Way Agencies. Peg a reported on the race statistics to date. 'A''highlight of this year's event will be the presentation retiring Ben Most's race number. A'_ temporary section of road was constructed by the city to replace part of the course which was under repair. 4. The video tape of the NAASC Conference will be Viewed " •. at the November meeting. It documents the projects at the - California Conference. 5. A certificate of service will be given to Nancy Madsen Rowley for her tenure on the board. 1,- I MYEP Board Meeting Minutes - - .October. 24, 1989 .. Continued Page 3 VII. Adjourn: Jim Buxton moved, and Bob Lehnertz adjourn the meeting seconded to at 5:03 P.M. Respectfully submitted, W.B. Casey., r Secretary/T L 1ffg E ne surer Oice taria er I.D. 10-24-89, r `a ,4BRDMIN.0CT e E tY9 'Jn 14r XY J7 i fl� r n .+ i ai�♦ Y I { r , rk (I , J f lrr}} - � If r ,•- 1 rlL/t}�'IItS ���� Y,tl�l l.t♦r v��t YI 13 �1 II t d 71 t 1 i I MAYOR'S YOUTH BOARD OF DIRECTORS .r., " TERM EXPIRES TERM EXPIRES: :. to- ;l,. ra ,,..;•,,.:' : ... -.;,. - .. :: ;. ,. .:1.; ..., r:.. Jim Buxton' 03/27/90 Bob Lehnertz 03/27/90 1811 Muscatine Avenue 6 Forest Glen Iowa City, IA 52240 Iowa City, IA 52240 ° H: 354-7262 W: 356-9000 o ..,.. , H: 351-3179 Bill Casey05/05/90 Jean McCarty, 06/30/92 I� , The Daily Iowan R.R. #2 -Box 32 1111 Communications:Crt. -H: Iowa City, IA. 52242 North. Liberty, IA 523,17. ,Y•; W 335-5788 351=6412 4`S' H:., 338 5831 Jacque McClure 05/05/90 xY r TheoraEvans-Dodd 04/15/92 1632 Esther St. School of Social Work Iowa Ci , IA 52240 >Y 308 North Hall'; W: 335-1246 Iowa City, IA 52242 H: 351-6639 �f iti urs W: 335-2079 ' Paul Burian 12/30/92 , Barry Kucera 06/30/92 . 3 Georgetown Circle I j t 705 S. Clinton St, Iowa City, IA 52245 Iowa City, IA 52240 W:' 354-9200 H: 338-8161 'I ; fff ' W: 338-1638 ; F xH: 644-2018 . Sullivan 07/01/92 1 3 Jerry Linda Lawrence 11/04/92 1779 Columbia Drive 3024 Raven St. Iowa City, IA 52245 Iowa City, IA 52245 W: 354-4167 W 338-8643 H: 337-5043 H: 354-4177 f 7 4BRDLIST.00T r. A. - ti I I =�OwE MINUTES DESIGN REVIEW COMMITTEE NOVEMBER 13, 1989 IOWA CiTY PUBLIC LIBRARY - ROOM B i MEMBERS PRESENT: Amert, deVries, Nagle, Novick, Seiberiing, Sinek ++ MEMBERS ABSENT: Haupert, Nelson, Waters, Welt STAFF PRESENT: Cain, Neff ' RECOMMENDATIONS TO CiTY COUNCIL {� 1 None. CALL TO ORDER I Chairperson Amert called the meeting to order at 4:05 p.m. t ' , APPROVAL OF MINUTES Nagle moved, seconded by Sinek, to approve the minutes of the October 16, 1989, meeting. The motion passed unanimously by a 6-0 vote. {E COURTESY REVIEW OF SIGN FOR ROCKY ROCOCO'S Cain informed the Committee that Pat Cannon, Manager of Rocky Rococo's, could not attend this meeting, but would like to come to the next Design Review Committee meeting. She �l stated the item is only a courtesy review because the facia sign will not extend over the Plaza. y Cain explained that the current plan is to place a neon sign on the side of the structure by the alley and non -neon lettering on the building facade. Nagle asked if the sign on the side of the building will extend Into the City's right-of-way in the alley. Cain responded that the intrusion would be minor. Seiberling complimented the new Dain Bosworth sign and said that she had suggested to i Dain Bosworth.that new, businesses In the building should be required to follow the same _ design. GRAFFITI REMOVAL BROCHURE Cain Informed the Committee that she had shown a sample brochure to the Police Chief, who expressed an interest in assisting with distribution. She Indicated she would Inform the Downtown Association and get cost estimates for production. She said permission to use the Information presented in the sample brochureshould be obtained from the Providence Historical Society. Amert agreed to help with the design of the brochure. She stated that she f believes the brochure would be a good public service activity, I I j I A 097 Design Review Committee November 13, 1989 Page 2 Cain said there would be no need for typesetting if the text is prepared in the City's Word Processing Center. The Committee agreed that the project would be a good opportunity for public service. DESIGN GUIDELINE BROCHURE Cain indicated that this document was developed to assist in explaining the Design Review Committee's goals as part of its reorganization. She stated that the current format is designed for use by Committee members In discussions with groups. She suggested that the text could use some revision, depending on the target audience, and some illustrations need to be redrawn. Amert expressed the need to define the desired goal before finalizing the brochure. She stated it could be used for publicity and for public relations. Novick indicated that the original goal was to provide guidance to those coming in for review before the Design Review Committee and to make people aware of what questions would be asked by the Committee. Seiberling stated that the text has good detail and focus. She said It could serve as;a directional statement. Nagle indicated he believes the brochure could be used for public relations and to provide information to the general public. Sinek asked about plans for distribution. Cain responded that the original plan was for the Committee to use the brochure to garner support in discussions with other groups. She said it will help to explain the goals and guidelines of the Design Review Committee. In response to a question, Cain stated It could be made available at the Department of Housing and Inspection Service, but at the time of permit applications, people often already have a good Idea of what their plans will be. Seiberling suggested providing the brochure to the builders' associations. Nagle indicated that commercial contractors would have a use for the brochure. Cain indicated that if it were to be used for distribution to the public, the brochure must have City Council approval Amert suggested changing the context of the brochure from "guidelines" to "concepts and suggestions" for development. Amert stated that the context of suggestions might be a good sense of a beginning. Novick indicated this was not the goal when the original guidelines were written. She stated that they were seen as guidelines for those coming to the Design Review Committee for review. She agreed with Cain that if the guidelines were to be put in a form for public distribution; the final draft will need City Council approval. COMMITTEE REORGANIZATION Cain indicated that a chronological history of past Committee activities was Included in the agenda packet. She noted that Committee reorganization progress has been gradual because this item has generally had the lowest priority. Cain said that before finalizing recommenda- tions for reorganization, the DRC should get input from the Downtown Association and the Chamber of Commerce. She said the Downtown Association Board of Directors meets at 8:00 AM on the fourth Tuesday of the month. She suggested going to a Board of Director's meeting and then seeing if the Directors recommend a presentation at general membership meeting. Cain said that Welt is on the Local Government Affairs Chamber of Commerce subcommittee. She Indicated this might be an appropriate beginning point for discussions with the Chamber of Commerce. .j. I i I Design Review Committee November 13, 1989 Page 2 Cain said there would be no need for typesetting if the text is prepared in the City's Word Processing Center. The Committee agreed that the project would be a good opportunity for public service. DESIGN GUIDELINE BROCHURE Cain indicated that this document was developed to assist in explaining the Design Review Committee's goals as part of its reorganization. She stated that the current format is designed for use by Committee members In discussions with groups. She suggested that the text could use some revision, depending on the target audience, and some illustrations need to be redrawn. Amert expressed the need to define the desired goal before finalizing the brochure. She stated it could be used for publicity and for public relations. Novick indicated that the original goal was to provide guidance to those coming in for review before the Design Review Committee and to make people aware of what questions would be asked by the Committee. Seiberling stated that the text has good detail and focus. She said It could serve as;a directional statement. Nagle indicated he believes the brochure could be used for public relations and to provide information to the general public. Sinek asked about plans for distribution. Cain responded that the original plan was for the Committee to use the brochure to garner support in discussions with other groups. She said it will help to explain the goals and guidelines of the Design Review Committee. In response to a question, Cain stated It could be made available at the Department of Housing and Inspection Service, but at the time of permit applications, people often already have a good Idea of what their plans will be. Seiberling suggested providing the brochure to the builders' associations. Nagle indicated that commercial contractors would have a use for the brochure. Cain indicated that if it were to be used for distribution to the public, the brochure must have City Council approval Amert suggested changing the context of the brochure from "guidelines" to "concepts and suggestions" for development. Amert stated that the context of suggestions might be a good sense of a beginning. Novick indicated this was not the goal when the original guidelines were written. She stated that they were seen as guidelines for those coming to the Design Review Committee for review. She agreed with Cain that if the guidelines were to be put in a form for public distribution; the final draft will need City Council approval. COMMITTEE REORGANIZATION Cain indicated that a chronological history of past Committee activities was Included in the agenda packet. She noted that Committee reorganization progress has been gradual because this item has generally had the lowest priority. Cain said that before finalizing recommenda- tions for reorganization, the DRC should get input from the Downtown Association and the Chamber of Commerce. She said the Downtown Association Board of Directors meets at 8:00 AM on the fourth Tuesday of the month. She suggested going to a Board of Director's meeting and then seeing if the Directors recommend a presentation at general membership meeting. Cain said that Welt is on the Local Government Affairs Chamber of Commerce subcommittee. She Indicated this might be an appropriate beginning point for discussions with the Chamber of Commerce. .j. I Design Review Committee November 13, 1989 Page 3 j Nagle stated he would meet with Nelson regarding the Design Review Committee slide show i . for use at presentations and discussions, Members agreed to talk with representatives of other Ij organizations to determine what type of support exists for the. Committee's goals, Cain said I she can draft a flowchart of the review process as discussed and the Committee can review { It. OTHER BUSINESS . I - Novick asked If; information on the .Chamber's Downtown Improvement Award had been received. Cain responded she had just received the information and asked the Committee to consider possible nominees before the next meeting. Cain presented Information regarding the All-American City Award Programa She noted the substantial entry fee and work involved, in preparing the: proposals- Seiberling stated there is j: a need to measure the amount of work Involved with benefits to be received. Cain stated rthit'publlc,relations seems to be the primary benefit. Seiberling Indicated that working on the proposal can bring cohesiveness to a community. She stated that Iowa Citymayalready have this type of cohesiveness. She suggested it might be valuable to go to the awards ceremony to evaluate the program before entering if an interest still exists. mert noted that Novick will have one more meeting as a member of the Design Review Committee. Cain stated that the City will advertise the vacancy, and she asked the members to encourage qualified people to apply. , The next meeting was scheduled for December 11, 1989. III 1 PUBLIC DISCUSSION There was none. ADJOURNMENT The Chair adjourned the meeting at 5:11 PM. Minutes submitted by Mary Jo Neff. I r..�r-�.e.e ..r....r-rr.. ...,..t.—..�............ ..... .... ... _.. ......_.".... ..... IJ i MINUTES IOWA CITY HUMAN RIGHTS COMMISSION OCTOBER 23, 1989 SENIOR CENTER CLASSROOM, 42, 3RD FLOOR MEMBERS PRESENT: Harold Wellbrenner, Jason Chen, Ray Haines, Terry Powell, Rosalie Reed, Chia-Hsing Lu, Dorothy Paul, Haywood Belle � ,MEMBERS ABSENT: Fred Mims i • + STAFF PRESENT: Alice Harris " RECOMMENDATIONS TO THE CITY COUNCIL: None. I i I REQUESTS TO THE CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE: I None. - ... -. . ' 1 LIST OF MATTERS PENDING COMMISSION -COUNCIL DISCUSSION: �!•":' I t >,1 None. RECOGNITION OF PUBLIC AND NEWS MEDIA: None. SUMMARY OF DISCUSSION AND FORMAL ACTIONS TAKEN: None. 1 CALL TO ORDER: The meeting was called to order by Chairperson Weilbrenner at 7:05 PM in the Senior Center j classroom #2. Minutes were approved and moved by Belle and seconded by Haines. The next meeting is scheduled for Monday, November 27, 1989 at 7:00 PM in the Senior Center Classroom. CASES PENDING: Harris reported that she has completed investigation on a disability case and has sent it to 1 legal, She also reported that Dave Brown, an attorney, will be handling the housing hearing case and is scheduling a date for the hearing. He will let Harris know when the date is set. Two other hearings are still pending and Harris needs to check about Sueppel's availability for scheduling. Harris reported that Belle reported for Team A, a no probable cause recommenda- tion on their case. Also Team B, Reed reported that conciliation has been recommended and ' they are waiting for Sueppel to respond to the attorney before they Proceed with the i aoff i regretted she could not attend the breakfast because she will be at the U.N. conference in Des !! Moines: - Weilbrenner noted that while in Boston he observed in newspaper articles anti- semitism and racism. ADJOURNMENT: • � The meeting was adjourned. ' Human Rights Commission October 23, 1989 Page 2 REPORT OF COMMISSIONERS: The Nomination Committee reported the award recipients. The Chair of the Committee, Haines, reported that the Isabel Turner Award goes to Betty McKray, the Business award goes to ' Quality Care Lawn Service Company and the individual in a service organization goes to Mary Martinez of the Crisis Center. Haines also, reported that he has picked up a tape by Avery Friedman on the new housing law. - He provided handouts. _ OLD BUSINESS: Harris reported a total of 11 nominations were received for the awards breakfast. Also 73 tickets have been sold. NEW BUSINESS: Harris will speak,at_the Rotary Club meeting October, 24 at 7:00 AM and will tell them about the awards breakfast and also what the Commission does. Harris has scheduled Inga r. Bumbary-Langston -ICRC to speak at next meeting. ' r PUBLIC DISCUSSION: Discussion.' about the awards breakfast included the fact that Weilbrenner will present the awards and wilt be making the introductions: Chen will introduce Phil Hubbard who is the keynote speaker and all the commissioners will be.involved in coordinating the activities. Paul i regretted she could not attend the breakfast because she will be at the U.N. conference in Des !! Moines: - Weilbrenner noted that while in Boston he observed in newspaper articles anti- semitism and racism. ADJOURNMENT: • � The meeting was adjourned. ' MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING THURSDAY, NOVEMBER 16, 1989 - 4:00 P.M. ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Buchanan, Cox, Hobart, Gelman, Moyers, Pacha, Reed, Stein, i Swaim MEMBERS ABSENT: None STAFF PRESENT: Eggers, JANA, Craig, Sales, Penick OTHERS PRESENT: Library Science praclicum student Ada Chung CALL TO ORDER: President Gelman called the meeting to order at 4:04 p.m.ji; APPROVAL OF MINUTES: ++ Minutes of the regular Board meeting of October 26,1989, were approved. Stein/Swaim. + DISBURSEMENTS: Disbursements for October, 1989, were approved following a discussion of a listed transaction with Baskin-Robbins/downtown. The Board verified,that the Items were sold to the library at less than retail cost and there was no financial gain to the store. Stein/Moyers. Reed ' abstained from voting. The Board reviewed its own policy on conflict of Interest and asked Eggers to investigate the City's policy and bring it to the December Board meeting. ' DIRECTOR'S REPORT: 1. The breakfast with area legislators is set for Wednesday, November 29. Representatives from Coralvllle, North Liberty and Solon libraries will also attend, Open Access and other Initiatives of the Blue Ribbon Task Force on libraries will be discussed. 2. The month-long celebration of reading sponsored by Hills Bank and Trust In conjunction with the Iowa City Community School District, Iowa City Public Library and other area educational agencies was very successful. About 100 people attended each of four book talks at the library and there were many other events such as the read -in and the ' Jim Trelease lecture. The library staff, especially Debb Green And Barb Black, contributed Immensely to this project. 3. With the Board's approval, an amendment will be prepared to the FY91 budget proposal to Include two more reclassification requests which may not be addressed in any other I ao99 :. j ao99 I. _ i - L Library Board of Trustees November 16, 1989 . Page 2 manner before that time. The Director will report the costs of these classifications at the December meeting. . PRESIDENT'S REPORT: Gelman requested Input from the Board on how best to make the library's needs known to the I general' public,library users, City Council and City Manager. The Board discussed various options and will continue the discussion at the December meeting. FRIENDS REPORT: Sales stated that the membership drive will continue through the month of November and that 33, new members have been added this quarter for a current membership of 927. The FRIENDS Board Is continuing to search for a new President -Elect and Volunteer Chair to replace Board members who resigned earlier this fall. Income from the booksale on October 28 was less than usual - $928. Two projects on which the FRIENDS will be working In the upcoming months are the holiday music programs and the adult literacy program which will begin in the spring. ' rFOUNDATION REPORT; Sales reported. that 174 responses have been received from the Annual Report mailing In ' September for a total of $8,110 of a 19,5% return as of November 16.. The response to the , 10,000' piece annual prospect mailing is well ahead of last year after the first nine days, - Seventy -five responses have been received for a total of $2,137 compared to 48 responses and $910 at this point last year. Funds received from this mailing go into the Sustaining Fund which supports basic expenditures for the Foundation Office. Contributions to the FY90 Sustaining Fund total $10,720.43 and the Centennial Endowment Fund has received $24,807 so far in FY90. . (I a FACILITIES PLANNING COMMITTEE: The Board discussed the charge, makeup and timetable for a Facilities Planning Committee which will be appointed soon. ' The creation of this Committee is' a requirement of the 1990- 94 five-year, plan. The charge, will Include directives to evaluate the present building In terms of meeting current and future needs and determine how much the community Is willing to spend for library service. ' FINANCE POLICY REVIEW: ' Section 401.5 of the library's Flnance,Policy was revised to Include two new funds: the Reciprocal Borrowing Reimbursement Fund for Open Access and the Development Office ' Salary Fund. The Open Access funds were earmarked for circulation•related costs such as library materials, equipment and reshelving staff. Swaim/Buchanan. ao99 I. _ i - L Library Board of Trustees s: November 16, 1989 Page 3 LIBRARY BOARD BY-LAWS AND POLICY MAKING PROCEDURES REVIEW: rz The Board reviewed the Bylaws and proposed amendments to the following: Article III, Section 1 Terms and Qualifications; Article IX, Section 1 Foundation Board of Directors. These , amendments which will clarify the language of each section not change, the content, will be approved at the December meeting. The Board felt It was important to continue their three- year review of each library Board policy. ADJOURNMENT: The meeting adjourned at 5:55 p.m. NEXT MEETING: The next regular meeting of the Library Board of Trustees will be held on Thursday, December Ij ` 14 at 4 p.m. in the Administrative Conference Room. . •i: SPECIAL EVENT: , j Wednesday, November 29, 7:30-8:30 a,m, in Meeting Room A - breakfast with area legislators. 1 r r al i 13.�g1 MINUTES SENIOR CENTER COMMISSION i OCTOBER 16, 1989 MEMBERS PRESENT: Gerry Busse, Mary Geasland, Bud Gode, Jean Hood, Duane �. Means, June Pieper, Ruth Wagner MEMBERS ABSENT: Dorothy Fiala STAFF PRESENT: Bette Meisel, Joyce Phelps GUESTS PRESENT:, Allan Monsanto, Allen Roth - Council of Elders r . - CALL TO ORDER/INTRODUCTIONS/MINUTES/PUBLIC DISCUSSION: Hood called the meeting to order at 3:00 p.m. She introduced Allan Monsanto and Allen Roth +I I i and welcomed them to the meeting Hood said that Fiala would be absent from the meeting and the volunteer dinner as she has pneumonia I -' There were two additions to the minutes. Geasland's name was added to Members Absent, + Public Discussion was added to the first heading and the as ntence 'There' was no public discussion" added to the minutes. The minutes were approved with the addition. Gode/Geasland. No public discussion, I VOLUNTEER RECOGNITION DINNER - Meisel I Meisel said she was checking to make sure that the turkey was real, not processed, sliced roast turkey breast.. She reported that Congregate Meals had only 166 forks and so some would be bought for the dinner and donated to the Congregate Meals afterwards. Meisel said it was decided to hire four young people at minimum wage to serve the tables, coffee and tea, and dessert. They will use serving carts for this. Dinner will be served at 5:45 p.m. Everyone was asked to check with friends about flowers for the tables. They will be purchased { If necessary. Table setting will begin at 2:30 p.m. on Monday. COMMISSION PRESENTATION - Gode Gode reported he invited the Board of Supervisors to the dinner. He said they again expressed concern over the storage problem and felt the Commission was to blame for the delay In resolving the problem. Gode reminded them that the Commission had resolved the problem by offering the Congregate Meal program storage facilities In the secondary road building. They did not feel this was a good solution, but were pleased that the City Architect was looking Into their needs with Mike Foster, Director of Congregate Meals. They were also i glad to receive a letter from Steve Atkins about this Plan. � j i } a�oo - L Senior Center Commission October 16, 1989 Page 2 Gods reported that the Council of Elders was working with the Prephysical Thera Students Therapy Organization to plan for an autumn carnival. He said that the Council was recruiting volunteers for video training and also five additional volunteers for the Speakers Bureau. Gods said the Council had a lengthy discussion on their bylaws. Some of the changes made Included setting up an executive committee of the Chair, Vice Chair, and Secretary to meet monthly with Rogusky to prepare an agenda for their meetings. This has been done previously by Rogusky and the Chairperson. Gode will attend the City Council meeting later in the week and report in November. , CONGREGATE MEALS UPDATE - Hood I� Hood explained that she and Meisel had met with Steve Atkins and he had drafted a letter to ,I the Board of Supervisors. She expressed hope. that this problem of storage will be solved soon, _There was discussion on this. The consensus was that with Mike Foster consulting with h James Schoenfelder, the City Architect, about his storage need, the problem could be solved. Pieper said she was very much against taking any space from the Assembly Room for storage. \ Meisel said that the idea of storage needs had changed since the subject was first broached. Foster said he did not need room for the storage of government commodities as he did not use that many of them. At this point, the Supervisors are talking about buying in bulk. Hood said the problem is with the raw food cost which ,s $1.05. She said that trying to maintain the quality of their meals with no raise in funds must be very difficult. Meisel said she'' ' j had spoken with Mike Foster about this, Meisel said the problem seemed to be with the Heritage Agency contract. Congregate Meals sends all of their money to Heritage Agency and I �' only receives $1.05 back, , Even If everyone paid the full price of $3 for a meal, the program would only get $1.05 back. They do get staff and/or equipment, but no additional funds for foods, Meisel said all of the seven county area money goes together and the older meals sites have the lowest donation rate because in the past they were asked to donate so much less. RESEARCH GUIDELINES - Meisel Meisel went over the changes made in the guidelines which were proposed by the Commissioh in September.. It was moved that the research guidelines be accepted as revised. Wegner/Busse. Motion carried unanimously. PARKING UPDATE -Hood Meisel said that there were many problems In the re -registration process, and that the staff did not have the time or energy to expend on the project of training more volunteers to sell parking stickers at the Center, She said she had spoken with Joe Fowler and he was to have the Finance Department do the selling. iagreeable I I. a�oo Senior Center Commission October 16, 1969 Page 3 The Center will do the publicity to explain the new regulations, but participants will buy the stickers at the Civic Center or at the parking department in the basement of the Dubuque Street ramp. Selling of six-month stickers for $5 will begin in January 1990. In July 1990 the full -year only sticker will be sold for $10. Gods said the Council of Elders consensus is. that out -of -county participants may not buy stickers, but out -of -county volunteers may. There was general discussion on all facets of the parking regulations, including Sunday parking and parking for after-hours activities. Geasland suggested signs on wheels to aid Sunday Center staff and Congregate Meals staff In restricting parking for those coming to the Senior Center. Meisel will take care of this. It was moved that the cost for a parking permit for the Senior Center lot will be $10 per year except for the first year when six month permits for $5 will be sold; that lost permits will cost $10; that permits may not be borrowed or loaned, and If.thls is done two times, the user will lose his/her permit; that out -of -county users of the Center may" not buy permits; and that out -of -county Senior Center volunteers may buy permits. Busse/Gode. Motion carried unanimously. SENIOR CENTER UPDATE - Meisel Meisel said Pleasant Valley had replaced the dead trees and shrubs by one of the front doors and in the green space by the alley. She said work was progressing on the painting contract and the bids were being taken on tuckpointing. Meisel said she, John Hess and Rogusky . were meeting to discuss exactly what Ns are needed. Meisel explained Rogusky's idea for a holiday bazaar. Letters have been sent to all the Eldercraft Shop consignors to ask for Items that might be sold for 250 to $3.00. The idea is to have the bazaar In the Assembly Room and invite elementary school children to come and shop for their relatives. There will be punch and cookies for all and the shop will be open for their parents. She said this will go if enough consignorsagreed to participate. Meisel said she had met with Rosemary Vitosh, Finance Director, and was told not to leave out of the budget request any needs for next year. She explained that some of the items being requested were a minute taker for both the Commission meeting and the Organization of Service Providers; 15 hours of Janitorial help; two work study students to work on recreational activities and computer work. She said she was asking to have the ceiling dropped in Classroom 2; a new copy machine; general repair In the building; some armchairs for the Health Suite; linoleum for the Health Room and for the Elderly Services office and Graphic Artist's office if the leak cannot be fixed; cabinets for the Sewing Room, Exercise Room and the Game Room. Meisel said she wanted to include a video to replace the slide show, and she would speak with John Hess of Heritage to find out what it would take to do it permanently. Meisel said she was asking for additional money so that each'staff member could attend a conference. She said the money for supplies, such as tapes and so forth for the video program would also be included. a/ 00 j. I s r n000.appointea.tne following Nominating Committee: ,Mary Geasland,,Chair,,June Pieper;` I I� She is ` Duane Means. Haod asked Gode and Wagner to write a brief summary of what their duties ? ving the , __.. _.. ....... Senior Center Commission ° October 16, 1989 j Page 4 y.,. i others GIFT FUND PURCHASES - Meisel .. fr , Meisel explained that the bids she had gotten for the art display pedestals were h on the ' T going to get other bids. It r Minutes approved by Bud'Gode, Senior Center Commission Meisel said she had received a bid on the book• case for her office for sl v 1 t 1* professional journals and other special elderly material. The bid is $725 and th match the other bookcases In her office and the library. It wa's moved that the purchase of a bookcase by the same artisan who did 'r> be approved. Busse/Pieper. Motion carried, all ayes. BYLAWS COMMITTEE - Geasland Y Geasland reviewed the proposed changes in the bylaws. The Commission will v bylaws in November. ., .,.,_,... ...:.. .._ NO INATING COMMrrTEE'APPOINTMENTS -.Hood s r n000.appointea.tne following Nominating Committee: ,Mary Geasland,,Chair,,June Pieper;` I I� She is ` Duane Means. Haod asked Gode and Wagner to write a brief summary of what their duties ? ving the es,Secretary and Vice Chair were for the Committee. Hood said she would do this sheif will ° There was no open discussion. j gyp• y.,. i others � : Meeting adjourned at 5:00 p.m, fr , Minutes prepared by Joyce Phelps, Senior Center Secretary. II i on the ' T It r Minutes approved by Bud'Gode, Senior Center Commission Secretary. r s r n000.appointea.tne following Nominating Committee: ,Mary Geasland,,Chair,,June Pieper;` Duane Means. Haod asked Gode and Wagner to write a brief summary of what their duties ? k es,Secretary and Vice Chair were for the Committee. Hood said she would do this also. ° There was no open discussion. j gyp• y.,. �^� �^�• s � � � � : Meeting adjourned at 5:00 p.m, fr , Minutes prepared by Joyce Phelps, Senior Center Secretary. II i ' T r Minutes approved by Bud'Gode, Senior Center Commission Secretary. r v 1 t 1* 'r> i • Y I -auras me issues or i) traffic, 2) period lighting, 3) plantings in the parkways, 4) restoration of the brick paving, and 5) the undergrounding of utility lines. + y DISCUSSION WITH MR. BOB SIERK AND SUMMIT STREET NEIGHBORS; Bob Sierk informed the Commission that the Summit Street Neighbors have been thinking of ways,to enhance and improve the Summit Street Historic District. The need for anew layer J of asphalt on Summit Street has initiated discussion about restoring the original brick surface t tiN of Summit Street. Sierk stated that the possibility of a new or wider bridge over the railroad tracks on Summit Street has raised concern among the neighbors regarding traffic problems. He said that Summit Street has become a major north -south channel through the city. , Sierk expressed his belief that plan is needed to achieve improvements in the Summit Street { Historic District. He stated that period lighting, plantings in the parkways, and the restoration of the original brick paving are the principal issues of concern. Sierk indicated that changes have occurred in the District over the past 5-6 years. He said there has been a change from rental snits back to residential units with work towards restoration and the preservation of homes on Summit Street. Sierk expressed his belief that the Historic District can be a source of pride for the entire community. Sierk Indicated that he believes the traffic issues need to be studied and resolved. He stated r that he believes the increase in traffic was not foreseen when Summit Street was made a Historic District Sierk recognized that any changes in trainc patterns could result in traffic problems for other neighborhoods. Slerk indicated that an informal meeting took place with the neighbors, Steve Atkins; and Susan Horowitz. He said that many of the neighbors Involved are people•who have been Involved with the Historic Preservation Commission In the past. Sierk said all residents of Summit Street have been notified by letter of the Informal discussion and the fiterrtion to talk with the Historic Preservation Commission. i I Historic Preservation Commission November 8, 1989 Page 2 Sierk requested the Historic Preservation Commission's endorsement of the concept of a Summit Street Neighborhood plan and requested the Commission to petition the Council for staff assistance in examining the traffic situation and other relevant issues to accomplish the .. goal of enhancing the District.. ; In response to a question from VanderWoude, Franklin said that if the Historic Preservation Commission endorses the neighbors' proposal, a comprehensive evaluation could be done of traffic issues, period lighting, plantings, restoration of the brick paving, and the undergrounding of, utility lines. Connie Champion stressed that the restoration of the brick street surface is timely due to the need for resurfacing. Cecile Kuenzli indicated that the possibility of the bridge replacement has increased concern. Franklin explained to the neighbors that the Commission will need to discuss the request with a quorum and then send a recommendation to the City Council to request staff assistance in evaluating Summit Street. She stated that the traffic issue is already scheduled for study by the Johnson County Council of Governments I Transportation Planning Division. an er oude stated that a contact person for the neighborhood will be needed when staff t assistancebegins.( I i i " , .. Franklin stated that an equitable distribution of traffic is needed. She informed the neighbors that some dramatic changes have been proposed, such as moving homes or building new bridges over the railroad tracks and that other neighborhoods. would be directly affected. In r� reference to a proposal to extend Seventh Avenue to Lower Muscatine Road, she pointed out 1; an er oude stated that a contact person for the neighborhood will be needed when staff t assistancebegins.( I i i " , .. Franklin stated that an equitable distribution of traffic is needed. She informed the neighbors that some dramatic changes have been proposed, such as moving homes or building new bridges over the railroad tracks and that other neighborhoods. would be directly affected. In reference to a proposal to extend Seventh Avenue to Lower Muscatine Road, she pointed out 1; ' that the homes on Seventh Avenue are built closer to the street than on Summit Street' and noted the different Impact this would have. (Licht arrived at 7:45 p.m.) l Sierk suggested that Dodge Street could be returned to a two-way street or a portion of ' Summit Street could be converted to a one-way street. He stated that statistics provided to �,.. the neighbors from Atkins indicated that since 1985 there has been only a 4% increase in traffic on Dodge Street, but a 23% Increase on Summit Street. - Barrett asked If, there had been any negative feedback from the mailing to other residents. Sierk responded that there has not been time for any type of response as the letters were recently mailed.. Franklin suggested that if and when the Commission makes a recommendation endorsing the proposal, the neighborhood residents should have a spokesperson make a presentation to City Council. Franklin agreed to notify the residents when the recommendation will go to City Council. Kuenzli stressed that if the proposal to enhance the district is successful' it III ,. w resut n a positive attribute for the Iowa City Community. Sierk acknowledged there will be a need for neighborhood cooperation. Kuenzli noted that recent restoration projects on East College Street can help to enhance this area of Iowa City. Champion agreed to be the spokesperson for the Summit Street neighbors. Historic Preservation Commission November 6, 1969 Page 3 Barrett made a motion that the Historic Preservation Commission make a formal recommendation to City'Councill to assign a staff person to develop a comprehensive plan for the Summit Street Historic District to address the Issues Of 1) traffic, 2) period fighting, 3) plantings In the parkways, 4) restoration of the brick paving, and 5) the undergrounding of utility lines. Licht seconded. The motion carried 4-0. Hanick asked If there Is a danger of the Historic Preservation Commission being viewed as supporting preferential treatment for a particular neighborhood. Franklin responded there is a need to be concerned with where the traffic Is distributed and the Issue could come up. Barrett stated that she felt It was appropriate for the Commission to encourage the enhancement of a Historic Preservation District. Hanick stated that Summit Street needs to be enhanced, but there are other neighborhoods that can never be In an Historic Preservation District. Licht noted that the Summit Street residents are willing to pay for some of the improvements. Hanick Indicated that It is timely In light of the need for resurfacing of the street. In response to a question from Licht, Franklin said that landscaping would be a part of the overall plan. She stated the goal would be to enhance SummitStreetas a Historic District and as a benefit to the Community. VanderWoude Indicated that this could also serve as an Incentive and example for proposed Historic Districts. CONSIDERATION OF THE OCTOBER 11, 1989, MINUTES: Hanick moved to approve the October 11, 1989, minutes. Ucht seconded. The motion carried 4-0. In response to a question from Franklin, Licht said the Commission's seventh member Is meant to be a liaison from the Planning and Zoning Commission. Franklin stated that the Planning and Zoning Commission member Is Intended to attend Historic Preservation Commission II meetings when there Is an issue that pertains to Planning and Zoning. Licht indicated that an odd number of members Is preferable. Franklin agreed to review the Historic Preservation no... Commission bylaws for Information regarding the seventh member. She statedshe would put the Issue on the December agenda. REPORT ON FY91 BUDGET SUBMITTAL: Franklin distributed a copy of the budget proposal for the Design Review Booklet with a cost estimate of $4,000 for 1,000 copies. Licht stated that It was a concrete proposal with a reasonable price. Barrett Indicated It will further the City's ability to guarantee that residents are aware of the design guidelines for Historic Districts. Franklin informed the Commission that arguments to justify the booklet will need to be made at the public hearing on the budget. In response to a question from Licht, Franklin said there Is usually an Informal meeting of the City Council and Commissioners can speak at this meeting. She said the public hearing would be the next opportunity to speak after the Informal meeting. Franklin said they will know by mid- December If the Item Is In the City Manager's proposal. VanderWoude and Licht agreed to help Barrett with writing the text of the booklet. DISCUSSION OF GRANT PROPOSAL TO IOWA HUMANITIES BOARD: 0 Historic Preservation Commission November 8, 1989 Page 4 Franklin noted that the Commission had indicated a desire to discuss one of the grants for under $1,500 for Historic Preservation Week at the last meeting. Barrett noted that the $350 of City funds can be used as a match. Franklin again cautioned the Commission that the $350 was allocated for the awards program. It was felt that this money might still quality for the required local match. DISCUSSION OF PLAQUE PROGRAM: Barrett stated that although this Item may not be of high priority, it can be of value. Ucht Informed the Commission that In her home community, historic buildings in the downtown area had informational plaques which gave a history of the structure. She stated plaques were also placed In locations where historic structures had been demolished. VanderWoude indicated he would provide the plaque information to the Friends of Historic Preservation. Barrett stated that the Chamber of Commerce might be Interested in the information as it relates to downtown a i development. Licht stated she would get more Information on the plaques that offer more history and Information regarding properties. !. VanderWoude Indicated that he believes there Is a need to have certificates for the award winners during Historic Preservation Week that are suitable for framing and are not dependent .... .. . on having a calligrapher available. Franklin agreed to look Into standardized certificates, REPORT ON BELLA VISTA NEIGHBORHOOD MEETING Hanick Informed the Commission that he had contacted the residents and they had indicated a meeting at the first of the year would be more convenient. He stated that he would like City staff and other Commissioners involved when the meeting takes places. SUBCOMMU:TEE REPORTS. Zonlnqax Cred - VanderWoude stated that property tax Incentives would require the changing of State laws. He said he would talk with Friends of Historic Preservation regarding a revolving loan program. Publications - Barrett stated that there are several possible approaches to the Historic Preservation Commission brochure. She indicated that a two-page brochure does not present much of a cost savings over a tri -fold brochure. She stated It should be brief and suggested that the topics addressed should Include the responsibility of the Historic Preservation Commission to designate Historic Districts, design review guidelines, educational activities, the awards ceremony, and Information regarding the Commission's meetings. Barrett stated she had a draft for the members to review. She expressed an Interest In a two- color brochure with some graphics. She agreed to get cost estimates for the next meeting. Barrett stated that she plans to mention the Friends of Historic Preservation In the brochure. Franklin Indicated that Friends may wish to contribute toward the cost If they are mentioned. COMMISSION INFORMATION. Franklin noted that a conference would be hold in Des Moines on November 11, 1989. Licht, Barrett and VanderWoude Indicated they would be attending. a iHistoric Preservation Commission November 8, 1989 { Page 5 I VanderWoude suggested sending a letter of thanks to Beagle. Licht stated that Russell might want to draft such a letter. ; Herrick mentioned a series of drawings of barns by Marge Hayek. He stated it might be possible to incorporate these Into Historic Preservation Week and the theme of rural buildings. He suggested a calendar. Barrett said that calendars are.generaliy not profitable, but she suggested using the drawings in the invitations and program cover., VanderWoude stated that the Johnson County Historical Society is planning a barn tour,• Franklin said it might be possible to have the drawings displayed in local banks. Franklin asked the Commission if they would like to continue to receive the Preservation Law Updates. Herrick and Ucht responded affirmatively. -' ADJOURNMENT: t Licht moved to adjourn at 8:55 p.m. Barrett seconded. The motion carried unanimously. �I-• ' Minutes submitted by, Mary Jo Neff. t am :, i.• . - :.... !.t:a.r.,r;,... y 71 t+n .• y v i � t .Y t�t! E , 4 ( +I t L R( i L : :.,•,'