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HomeMy WebLinkAbout1988-03-08 Bd Comm. minutesMINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING FEBRUARY 25, 1988 4:00 P.M. - ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Cox, Drum, Gelman, Sumny, Swaim, Willis MEMBERS ABSENT: Buchanan, Pacha, Reed STAFF PRESENT: Eggers, Jehle, Craig, Forsythe, Spaziani, Kovaciny, Hiett, Marsden OTHERS PRESENT: Ted Kron, FRIENDS liaison; University of Iowa students from Public Administration and Journalism classes CALL TO ORDER: President Drum called the meeting to order at 4:09 p.m. STAFF SERVICE AWARDS - 1987: Eggers introduced the following employee service award winners: (Greg Kovaciny/Technical Services - 10 years, permanent full-time) (Susan Craig/Assistant Director - 10 years, permanent full-time) (Jahn Hiett/Information - 5 years, permanent part-time) (Steve Marsden/Circulation & Technical Services - 5 years, temporary) Eggers also mentioned the following honored staffpersons who were unable to attend the Board meeting: (Joan Tucker/Technical Services - 15 years, permanent part-time) (Ed Arensdorf/Building Manager - 10 years, permanent full-time) (Deanne Wortman/Youth Services, 10 years (3 with Transit), permanent part-time) Eggers gave a brief review of each person's employment history with the City of Iowa City. The City will honor them at a special event later this spring along with other city employees who are receiving service awards. MINUTES AND DISBURSEMENTS: The minutes of the regular meeting of January 28, 1988 were approved. Summy/Willis. The library disbursements for January, 1988 were approved. Swaim/Gelman. DIRECTOR'S REPORT: 0 1. The second annual Honors Breakfast was held this morning from 8-10 AM in Meeting Room A. It is a time to honor all staff members for their serv- ice to the library and the City of Iowa City. Special recognition and awards were given to those who had completed 5, 10 and 15 years of serv- ice. The event also included job -exchange reports from nine staffpersons 367 w Board of Trustees February 25, 1988 Page 2 who learned additional skills in another department on a volunteer basis. Special guest was Sharon Baker, Assistant Professor in the University of Iowa School of Library Science. She critiqued the library as a profes- sional patron. 2. The Walker Trust provided a 1987 1987, the trust provided a return million. The library now receives ally. The total income which the since 1954 is nearly $61,000. income to the library of $6,804. In of 8.6% on assets valued at over $1 1/13th of the income generated annu- library has received from this trust 3. It is an important goal of the library to keep policy makers and public officials informed about library services and resources. Therefore, all members of the Library Board of Trustees, FRIENDS of Iowa City Public Library Board of Directors and the Iowa City Public Library Foundation Board of Directors will be mailed a copy of each library publication, newsletter, flyer and brochure. Reviewing these publications will in- crease the ability to represent the library to others. 4. The East Central Regional Library will present a "Planning and Role Setting" program at the 9th annual Trustee Workshop to be held at the Ironmen Inn on March 12. All Trustees are encouraged to attend. The registration deadline is March 1. 5. The annual library Volunteer Recognition Dinner will be held on Tuesday, March 15 in Meeting roan A. This event, co-sponsored by the FRIENDS and the Library Board of Trustees, is a time to officially thank and honor the many volunteers who contributed time and energy to the library during the past year. In 1987, 229 volunteers contributed 6,601 hours of serv- ice to the library. In addition, 20 youth volunteers contributed 283 hours of service to the Children's Room. Invitations will be mailed Friday and reservations should be returned promptly. This special event always provides good food and an interesting program. PRESIDENT'S REPORT: Drum reviewed the FY89 Council budget hearing on February 2. He thanked the Board and staff for their input and participation. He commended the Council for thoroughly and thoughtfully deliberating the issues relating to the library. FRIENDS: Kron invited all Trustees to attend the volunteer recognition dinner on March 15. Ne also said iesS'lldcoafternoon lecture series has verywell receivedThe serwillntinuethrughearlyMay on Sundays. This series is open to the public, not just those participating in the FRIENDS literary tour of England, 307 Board of Trustees February 25, 1988 Page 3 FOUNDATION: Forsythe reported that the Foundation recently received two large corporate gifts to the Centennial Endowment Fund: $10,000 from Northwestern Bell and $6,000 from Iowa -Illinois Gas R Electric. $50,000 remains to be raised in order to be eligible for all of the matching funds stipulated in the NEH grant. Forsythe stated the importance of raising the remaining amount as soon as possible so that the Foundation can focus on other goals and immedi- ate needs. The Foundation Board at its February 3 meeting approved the loan of $35,000 from the Endowment Fund to the library for the purchase of hardware required for the upgrade to the library's computer. The loan and interest will be repaid to the Foundation from the next three library operating budgets (FY89, FY90 and FY91). PLANNING COMMITTEE: Eggers reported that the Planning Committee meeting of February 11 was very interesting and productive. The group broke into subcommittees to write goals and objectives for their particular area. The next Committee meeting is Tuesday, March 1. NEW BUSINESS: Assuming the City Council gives final approval to the FY89 budget at its March 8 meeting, re -opening of the library on Thursdays and Fridays will begin on Thursday, June 2, to coincide with the library's summer scheduling period. Willis/Cox. Ideas were discussed for plans to celebrate the li- brary's re -opening and to thank the citizens and Council for their interest and concern during this past year. The Board approved the changes to the Materials Selection Policy as proposed by the staff. The title will also change, to Collection Development Policy, Cox/Willis. Board approval was given after discussion in which Summy sug- gested that Librarian be substituted for professional staff and Cox revised Section 1.15 should always be consistent with the priorities set by the latest five year plan. ADJOURNMENT: The meeting was adjourned at 5:10 p.m. 307 W ca - - . 7. MINUTES ;OVB� FORMAL MEETING PLANNING & ZONING COMMISSION THURSDAY, FEBRUARY 18, 1988 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Clark, Cook, Cooper, Dierks, Hebert, Scott, Wallace MEMBERS ABSENT: None STAFF PRESENT: Beagle, Boyle, Kritz CALL TO ORDER: Chairperson Scott called the meeting to order at 7:33 p.m. RECOMMENDATIONS TO CITY COUNCIL: Recommend denial of a request submitted by First National Bank to rezone property located at 615 East Jefferson Street from RNC -20 to CO -1. PUBLIC DISCUSSION: There was no public discussion. CONSIDERATION OF MINUTES OF FEBRUARY 4, 1988: Dierks moved to approve the minutes of February 4, 1988. Wallace seconded the motion. The motion carried 7-0. 308 PLANNING ; ZONING COMMISSION FEBRUARY 18, 1988 PAGE 2 ZONING ITEMS: Z-8803 and S-8803. Public discussion of a request submitted by Michael Hodge Construction to rezone a 0.71 acre parcel, located north of Cae Drive and west of Cambria Court, from POH-8 to RS -8 (Z-8803). Public discussion of a request submitted by Michael Hodge Construction for ap- proval of a preliminary and final plat for Cambria Court Subdivision, Part 2, a three -lot, 0.71 acre subdivision located north of Cae Drive and west of Cambria Court (S-8803). Beagle reported that in November of 1979, an amended planned area develop- ment (PAD) plan and subdivision plat of Lot 90, Ty'n Cae Subdivision, Part 2, was approved which established a six lot subdivision containing 68 multi -family units. The applicant proposes to resubdivide Lot 93, a 0.71 acre lot, into three (3) duplex size lots. Proposed lot sizes will range from 9,170 square feet to 10,881 square feet. The applicant proposes to construct one (1) condominium duplex on each lot. To permit the resubdivision of the lot, the applicant is seeking to rezone Lot 93 from PDH -8 to RS -8. An eight (8) unit townhouse could be constructed on the lot as presently zoned. In March 1987, the applicant succeeded in rezon- ing and resubdividing Lots 94 and 95 immediately to the north, into seven (7) lots zoned RS -8. This request is similar to the applicant's previous request with regard to lot sizes and his intention to build one (1) 4 condominium duplex on each lot. V I PLANNING 3 ZONING COMMISSION FEBRUARY 18, 1988 PAGE 3 Rezoning the parcel would result in the development density of the lot being reduced from eight (8) dwelling units to six (6) dwelling units. The subject rezoning is consistent with the land use designation of the Comprehensive Plan for this area, and would permit development consistent with the character of surrounding land use patterns. The proposed subdivision represents a typical conventional subdivision and is in substantial compliance with the City's subdivision regulations with the exception of a few minor deficiencies. Staff recommends that the proposed rezoning of Lot 93, Ty'n Cae Subdivi- sion, Part 2, from PDH -8 to RS -8, be approved. In addition, staff recom- mends that the preliminary and final plat of Cambria Court Subdivision, Part 2, be approved upon resolution of the deficiencies. Scott commented that it is the policy of the Commission to conduct two meetings for public discussion on rezonings, and so would entertain a motion to defer this item. Clark moved to defer items Z-8803 and S-8803 to the Planning and Zoning Commission meeting of Narch 3, 1988. Dierks seconded the nation. The motion carried 7-0. Z-8804 and S-8801. Public discussion of an application submitted by Hunter's Run Development Company to rezone the site of Hunter's Run Subdi- vision, Parts 2 and 3, and a 57.66 acre tract immediately to the west, from PDH -5 to RS -5 (Z-8804). Public discussion of a request submitted by Hunter's Run Development Company for approval of an amended preliminary V w PLANNING & MIING COMMISSION FEBRUARY 18, 1988 PAGE 4 plat and planned development housing plan to establish a 115 lot, 57.66 acre subdivision known as Hunter's Run Subdivision - Parts 4-9, and lo- cated north of Rohret Road and west of Highway 218 (S-8801). Beagle reported that the applicant proposes to develop the remaining 57.66 acres of Hunter's Run Subdivision as a conventional single-family residen- tial subdivision. Currently, the area zoned PDH -5 with the original preliminary plat, Planned Development Housing and Large Scale Residential Development plans approved on February 10, 1981. The applicant is seeking to rezone that portion of Hunter's Run Subdivi- sion located north of Rohret Road from PON -5 to RS -5. The subject rezon- ing would allow the continued development as a conventional single-family residential subdivision. Part 1, the area south of Rohret Road, is not part of this rezoning request. Under the amended PDH plan approved in 1984, Hunter's Run Subdivision was approved for a total of 255 dwelling units. Parts 1-3 have been platted as a conventional single-family subdivision with Parts 2 and 3 platted at an RS -5 standard. The applicant desires to subdivide the balance of Hunter's Run, the 57.66 acres, in a manner consistent with Parts 2 and 3. Rezoning the subject parcel would reduce the overall development density by eliminating the duplex and multi -family units approved under the PDH plan and would pennit the development of a conventional single-family residential subdivision consistent with Parts 2 and 3. H V M PLANNING Z ZONING COMMISSION FEBRUARY 18, 1988 rAGE 5 The proposed subdivision is in general compliance with the subdivision regulations and the dimension requirements of the Zoning Ordinance for the RS -5 zone. The subdivision provides for the continuation of Duck Creek Drive and Foxana Drive from Hunter's Run, Parts 2 and 3. Duck Creek Drive is designed as a collector street with a minimum right-of-way dimension of 66 feet and a minimum pavement width of 31 feet. Both Duck Creek Drive and Foxana Drive are proposed to extend to the west boundary of the subdi- vision. The existing PDH plan makes no provisions for the extension of streets to the west. It is essential to the growth and development of new and expanding residential areas to provide for the continuation of streets; the proposed plat accomplishes this objective. Staff recommends that the proposed rezoning of Hunter's Run Subdivision, Parts 2 and 3, and the 57.66 acres remaining to be developed be rezoned from PDH -5 to RS -5. In addition, staff recommends that the preliminary plat for Hunter's Run Subdivision upon resolution of the deficiencies and discrepancies listed be approved. Scott noted that like the previous items, this should be deferred for a second meeting of public discussion. Wallace moved to defer items Z-8804 and S-8801 to the Planning and Zoning Commission meeting of March 3, 1988. Cook seconded the motion. The motion carried 7-0. M PLANNING 8 ZONING COMMISSION FEBRUARY 18, 1988 NAGE 6 Z-8802. Public discussion of a request submitted by Kenneth and Shirley Renshaw to rezone property located at 1014 and 1016 Hudson Avenue from RS -8, Medium Density Single -Family Residential Zone, to CC -2, Community Commercial Zone. Scott called the Commission's attention to a letter received from William Sueppel, attorney for the Ranshaw's. "Dear ladies and gentlemen: This will be to advise you that we are withdrawing zoning application Z-8802 effective immediately. Thank you for your consideration in this matter. Very truly yours, William Sueppel." Scott opened the meeting for public discussion. Karen Hradek, 924 Hudson Avenue. Hradek asked if the application had been withdrawn. Scott replied that it has. Hradek expressed concern over the encroachment of the commercial zone on the neighborhood, and when trying to come up with some positive aspects of this rezoning for her neighborhood, she couldn't come up with a single one. Hradek went on to explain that there will be many nuisances including increased traffic levels in the neighborhood and urged the Planning and Zoning Commission to consider when reviewing the Comprehensive Plan to maintain residential land use on Hudson Avenue. N Norvil Tucker, 16 Prairie du Chien Road, told the Commission that he rents the house immediately south of the Ranshaw's property on Hudson Avenue and does not support the rezoning as it will have negative effects on the 368 , PLANNING R ZONING COMMISSION FEBRUARY 18, 1988 PAGE 7 neighborhood. In addition, Mr. Tucker supports a change in the Comprehen- sive Plan from commercial to maintaining the RS -8 zoning of this neighbor- hood. Scott asked Beagle to make a note that they discuss land use designation in the area of Hudson Avenue and Highway 1 when considering the Comprehensive Plan update. Z-8710. Public discussion of a request submitted by First National Bank to rezone property located at 615 East Jefferson Street from RNC -20, Neighborhood Conservation Residential Zone, to CO -1, Commercial Office Zone. Beagle reported the staff had nothing further to add on this item. Peter Hayek, attorney representing the applicant, commented that the Connission knows all of the relevant facts, that Pediatrics Associates requires the expansion of their parking facilities for patients and staff and wants to accomplish this by developing a parking lot at 615 East Jefferson Street. Hayek asked the Commission to consider that one neigh- bor endorses the removal of the house located on that lot and that all he and his clients are asking the Commission to do is to eliminate the di- lapidated house and put in some much-needed parking spaces. Hayek ex- plained that it comes down to who is harmed, is it a decision of former decisions or is it a matter of common sense. There have not been any negative comments regarding this application from neighbors as far as he knew. This rezoning would facilitate business and Mr. Hayek asked the Commission to carefully consider their decision. m PLANNING & ZONING COMMISSION FEBRUARY 18, 1988 PAGE 8 Clark moved to approve the rezoning of property located at 615 East Jefferson Street from RNC -20 to CO -1. Wallace seconded the motion. Cook commented that the physical aspects of the house are that it needs obvious repair, there is no architectural significance of the structure and as a whole it has a deteriorating effect on neighboring properties. Economically, with the water turned off and the obvious lack of mainte- nance, the property is of no practical worth as a rental unit. The Com- prehensive Plan does not state that the expansion of the commercial zone in this case would be prohibited. As to a similar case this Commission recommended for denial, after reviewing that application, there does seem to be differences between the two applications that would warrant approval of this application without the danger of reversing an established prece- dence. Another question is where will the commercial line in this area be drawn. I feel the line will be drawn where it is physically, economically and aesthetically liable and that this would not include this applicant's property. Cook feels that preserving the housing stock should be done when it enhances the neighborhood, which in this case it would not. Clark stated that he is voting for the rezoning, but would like the appli- cant to pay considerable attention to the drainage form the parking lot to avoid problems. P 36 PLANNING & ZONING COMMISSI011 FEBRUARY 18, 1988 NAGE 9 Dierks commented that she has considered this application carefully, and at this point she feels that the Comprehensive Plan has designated this as an RNC -20 zone and until the Commission has a chance to go through the Comprehensive Plan Update, she must vote against this rezoning. Hebert commented that many people want changes, but somewhere we must stop the constant nibbling of zoning districts. If we don't maintain zoning boundaries, the districts will mean nothing. In addition, we cannot reverse our prior decisions as this will create even more problems. I will vote against this application. Scott commented that the Commission should consider a conditional rezoning for this property and had asked staff to consider conditional rezoning. Scott referred to the memo of January 18, 1988, which said in part, "Conditions are probably invalid if they are beneficial to only one prop- erty owner. That would appear to be illegal spot zoning rather than proper conditional zoning. I agree with your conclusion that the Commis- sion and Council cannot rezone a property for a single use permitted within the new zone." Wallace commented that she wanted to congratulate the applicant on desir- ing to add parking above and beyond what is required in the statutes. The majority of applicants tend to favor a reduction in the amount of parking N required. IM 4 PL,;MING 3 ZONING COMISSION FEBRUARY 18, 1988 PAGE 10 Cooper commented that he would like to see the house torn down; however, he doesn't believe in spot zoning and that's what approving this applica- tion amounts to. He will vote against it. Scott commented that from the discussions here tonight and at the informal meeting Tuesday night, there is considerable frustration on the part of the Commission members involved with this application. Scott feels the biggest issue is one of fairness in decisions made by public bodies. He feels that the reasoning process used for the decision on the Emmit George property is the same reasoning process as relevant in this application, and to be fair, this is what the decision must be based on. In addition, I do not take a position on the destruction and removal of the house in question because that issue requires considerably more study. The motion was defeated 2-5, with Cook and Clark voting in the affirmative. Cooper moved to deny the rezoning of property located at 615 East Jefferson Street from RNC -20 to CO -1. Wallace seconded the motion. The motion carried 5-2, with Cook and Clark voting nay. Z-8801 and Item A3. Public discussion of an application submitted by Northwestern Bell Telephone Company to rezone property located at 302 South Linn Street from CB -2 to CB -10. In conjunction with this item: Public discussion of a proposed amendment to Section 36-58 of the Zoning Ordinance to eliminate off-street parking requirements for offices and business service establishments in the CB -2 zone. 13000 M PLANNING A ZONING COM11I3SI011 FEBRUARY 18, 1988 PAGE 11 Beagle reported that there are two options. First, to rezone the appli- cant's property from CB -2 to CB -10, or to amend the parking regulations by eliminating the off-street parking requirements for office and business service uses in the CB -2 zone. Staff recommends the amendment to Section 36-58 of the Zoning Ordinance. Gary Lundquist, of the Downtown Association, stated that his organization supports the amendment to the Zoning Ordinance. Lundquist stated, how- ever, that if this would cause considerable delays in the decision-making process, his organization could support the rezoning of the property so as to see the Northwestern Bell building being fully developed as soon as possible. He said this kind of development would help fill up the Dubuque Street parking ramp as it is being under-utilized at this time. He also said that it would be a shame to cause the Northwestern Bell building to remain half empty, and continued by saying that when the new Zoning Ordi- nance was adopted in 1983 requiring parking in the CB -2 zone, development has been very limited and as such has caused a negative impact on economic development in Iowa City. Gerry Neis, member of the Board of Directors of the Chamber of Commerce, stated that the Board has requested that the Commission consider approving the amendment to Section 36-58 of the Zoning Ordinance. Neis stated that the Northwestern Bell building has many aspects that are beneficial to this community in terms of employment. It has switching equipment impor- tant for telecommunications, computer operations and laser operations that could help provide employment in Iowa City. We need to weigh the zoning V PLANNING R ZONING COMMISSION FEBRUARY 18, 1988 PAGE 12 value in terms of community betterment. We can't delay a decision on the use of this building due to the need for employment and to add to our community's tax base. Pat Grady, Executive Vice -President of the Chamber of Commerce, stated that he also endorses staff's recommendation for an amendment to Section 36-58 of the Zoning Ordinance. Grady also noted that Planning and Zon- ing's intent to defer this item until the Commission and City Council can go over downtown development and parking availability is a worthwhile undertaking, However, Iowa City is known as a place that is difficult to develop in. Lately there has not been very much industrial -based employ- ment coming into the City. In addition, student enrollment is going down and it is projected to continue to do so. The Northwestern Bell building represents a future area of growth, in fact the Iowa Department of Eco- nomic Development has defined one of the future areas of growth in the State of Iowa to be in the telecommunications, telemarketing industry. The Northwestern Bell building is a perfect resource to compete in this field. Grady stated that he appreciates the problem with parking in Iowa City, but that to solve parking problems, they must be looked at on a cortmunity-wide level. Currently, the Northwestern Bell building cannot be used as a presently zoned. The building has been shown to prospective clients, but the zoning restrictions simply are to restrictive. Grady concluded by saying that his organization supports the staff recommenda- tion to amend the parking requirements and that the building needs to be utilized and that there should not be a lengthy delay in coming to a decision. M C PLANNING 8 ZONING COMMISSION FEBRUARY 18, 1988 PAGE 13 Dierks inquired as to how many employees would be added to Iowa City's workforce if the building was fully utilized. Grady replied that the U of I has already rented space, but he does not know how many total jobs would be possible by the full utilization of the Northwestern Bell building. Cooper asked when did Grady inform Northwestern Bell of its building potential. Grady replied that six to eight months ago that they discussed the potential of this building with Northwestern Bell. Cooper inquired why they didn't come to the Planning and Zoning Commission as the Commission is always willing to receive help from other City organiza- tions. Grady replied that this has been a process over the last few months among the State's economic development people and his organization to discover the potential of telecommunications in Iowa. Grady also commented that his organization is new to government decision-making and that his organization is now committed to better cooperation with local boards and commissions. Clark commented that if the Commission were made aware of problems such as this area, the Commission could maybe provide timely solutions, but only with adequate notice. Wallace commented that she feels that many of the people here tonight do not appreciate the problems of parking in downtown area; however, she did feel that all here tonight agree that the building has a potential for utilization and devel- opment, but that the parking problem simply won't go away. i u i Phillip Leff, Northwestern Bell representative, stated that Northwestern Bell would like a decision as soon as possible, and if necessary, would go to Council, make their presentation and let Northwestern Bell re-evaluate PLAINIIIIG & ZONING COMMISSION FEBRUARY 18, 19718 PAGE 14 the future of their building once that decision has been made by Council. Leff informed the Commission that he had been empowered to extend this application for 30 days and asked whether that was long enough for the meeting with the City Council. Scott replied that to be realistic the Commission would need a waiver until the April 21st formal meeting. Leff replied that he could waive this application until April 21 for the formal meeting of the Planning and Zoning Commission. Leff added that he hoped that during the Commission's meeting with the Council that they carefully examine the utilization of the Dubuque Street parking ramp as the North- western Bell building is as close as anyone to that ramp and hence will provide plenty of parking for new development within that building and that this was a major consideration in the extension of a waiver to April 21st. Hebert commented that it would be wonderful to fully utilize that ramp, but inquired as to the high cost of parking for employees and would they want to pay for it. Leff replied that perhaps the parking fees could be lowered in the downtown area to promote people coming to the downtown. Lundquist stated that 275-300 empty space is average at the Dubuque Street ramp. Lundquist also stated that there is an insufficient number of free parking spaces in Iowa City, but there are a sufficient number of metered and ramp parking. Clark stated that he would like the Downtown Associa- tion's opinion on the expansion of the CB -10 zone southward at some future time. Lundquist replied that his feelings would be that the Downtown Association would be in favor of the amendment to the Zoning Ordinance for any parking requirements and not expanding the CB -10 zone. Clark stated that the staff recommendation is for removal of parking requirement for office only and asked how the Downtown Association would feel about remov- V w PLAIINING ZZONING COMMISSION FEBRUARY 18, 1988 PAGE 15 ing the parking requirement for all businesses in the CB -2 zone. Lundquist replied that he was not sure on that point, but stated that a Board meet- ing was scheduled for next Tuesday and that the Association could discuss it at that time and could deliver a better answer at a later time. Clark commented that that's the kind of information the Planning and Zoning Commission needs to make decisions. Frieda Hieronymus, 3322 Muscatine Avenue, stated that new employees in the downtown area will utilize the bus system if they can't find parking. If more workers can be brought into the downtown area, they will use parking and the bus system. Both the bus system and the parking ramp on Dubuque Street are under-utilized and anything we can do to encourage their usage would be a benefit to the entire community. Students, buses and develop- ment of Iowa City has enabled the City to continue to thrive even though decisions take such a long time in this community. Craig Welt, Chairman of the Governmental Affairs Committee of the Chamber of Commerce, stated that in the past the Chamber has not been active with other governmental commissions and boards, but feels that they are chang- ing that and will continue to work toward their goal of better coordina- tion with local commissions and boards. Welt stated that there was a great opportunity here for utilization of the Northwestern Bell building in addition to the parking ramp on Dubuque Street and the bus system. Welt was concerned with the length of time that a decision could take and the loss of opportunities in the meantime. Y M PLANNING .S ZONING COMMISSIOtl FEBRUARY 18, 1988 PAGE 16 Dierks moved to defer Item Z-8801 and the proposed amendment to Section 36-58 of the Zoning Ordinance to the April 21st formal meeting. Hebert seconded the motion. Clark comnented that he was not against utilization of the Northwestern Bell building; however, he was against rezoning for one building and dropping the parking requirement for one type of use in a zone. Clark also emphasized the need for speedy decisions in the business world and emphasized with the business comnunity in this regard. Scott noted for the public record that Jay Honohan and Robert Cahill spoke in Opposition to both the rezoning and the amendment to the Zoning Ordinance at the last Planning and Zoning formal meeting, Gene Kroeger, by corre- spondence, stated that he would support a rezoning only if the entire adjacent CB -2 area was rezoned to CB -10 and could agree to the amendment to the parking regulations. Hebert commented that he felt that Clark accurately summed up his feelings. Dierks commented that she does not see rezoning as a viable alternative and a consideration should be made to raising parking fees so that people would use Park and Shop or take the bus if they were't shopping. Wallace commented that parking is a very frustrating problem and would like more information on how the bus system ties in to parking in downtown Iowa City, In addition, she wished that the deferment wasn't for such a long period of time. MJ Y r PLANNING R ZONING COMMISSION FEBRUARY 18, 1988 NAGE 17 Cook commented that the CB -2 zone covers approximately 19 blocks and was concerned about the expansion of the CB -10 zone as it is still under- utilized and is not in favor of the rezoning. Cook also commented that the proposed staff amendment to the Zoning Ordinance doesn't include a clear enough definition of business service establishments to determine what is exempt from the parking requirements. This is a big decision for economic development in this town and it is very important; however, parking is also important. Cook mentioned that he would like more details on the special exception for parking from the Board of Adjustment. Scott replied that staff had an informal conference on a variance and that the staff informally evaluated the possibility of a variance as requested by the Commission but could not reach a consensus on a favorable recommenda- tion and felt that this alone was not complete evidence that a variance was justified. Scott continued and said that the City would not make a long-term commitment to lease spaces in the ramp and so a special excep- tion would not work under the present City policy. Scott stated that the present zoning including the parking requirement now enforced were a response to a problem around the CBD area. The elimina- tion by amendment of the parking will adversely affect other uses in the CB -2 zone. Neither proposal solves the problem at hand until the City Council says to this Commission that either providing parking and/or transit system to support a higher usage in the CB -2 zone and/or the movement of the CB -10 zone south of Burlington Street. Scott requested that the Downtown Association and Chamber of Commerce look at the two proposals because they as business people should see how either of these M PLANNING 3 ZONING COMMISSION FEBRUARY 18, 1988 PAGE 18 changes will affect their uses in those zones. In addition, how would their members feel about moving the CB -10 zone south from Burlington Street to Gilbert, Court and Clinton. Scott asked that if these organiza- tions could get something to the Commission by their April 7th meeting so as to allow the Commission time to discuss it before their meeting on the 21st. Scott also stated he appreciated the attendance of everyone and their input at tonight's meeting. The nation carried 6-1, with Wallace voting nay. OTHER BUSINESS: Chairperson Scott appointed Commissioner J.C. Cook to the Historic Preser- vation Commission for a period of six months. PLANNING AND ZONING INFORMATION: Beagle handed out information of interest to the Commission. Beagle also notified the Commission of an upcoming resolution by the City Council to honor Margaret Nowysz for her work with the Historic Preservation Commis- sion. Cooper went over the topics discussed at the Governmental Affairs meeting and the last City Council meeting. Scott asked to have the area around Mercy Hospital looked at through the Comprehensive Plan Update. v 3OF i PLANNING & ZONING COMMISSION FEBRUARY 18, 1988 PAGE 19 ADJOURNMENT: Cook moved to adjourn the meeting. Cooper seconded the motion. The motion carried 7-0. The meeting was adjourned at 9:40 p.m. Minutes submitted by Kyle L. Kritz. Approved by: u Pete Cooper, Secretary M" MINUTES RIVERFRONT COMMISSION FEBRUARY 3, 1988 - 7:30 PM SENIOR CENTER CLASSROOM MEMBERS PRESENT: Bruner, Buckley, Hradek, Jones, Lovell, O'Brien, Wachal MEMBERS ABSENT: Apaydin, Helmer, Stroh STAFF PRESENT: Rockwell, Reggentin OTHERS PRESENT: Mike Anderson, University of Iowa Urban Administration Class CALL TO ORDER AND INTRODUCTIONS: Chairperson Lovell called the meeting to order at 7:35 PM. Introductions of the new Riverfront Comnission members, Buckley and Hradek, and University student Anderson followed. REVIEW AND APPROVAL OF MINUTES OF DECEMBER 2, 1987: O'Brien moved and Bruner seconded the motion to approve the minutes of Decem- ber 2, 1967. The motion carried unanimously. DISCUSSION OF BUDGET CONSIDERATIONS: Lovell stated she had sent a letter to the City Council indicating the River - front Commission's views on the proposal to combine City Boards and Commis- sions in order to cut staff costs. Rockwell explained that this proposal came about from the Urban Environment Ad Hoc Committee discussions. She stated that staff had been asked to submit estimated costs of operating various Commissions so that Council can consider potential mergers during the upcoming budget hearings. In response to a question on which Commissions were being considered for mergers, Rockwell said that the most frequent suggestions received had been to combine the Riverfront Commission with the Parks and Recreation Commission and to merge the Design Review Committee with the Historic Preservation Commission. Wachal stated that he liked the idea of citizens being involved in the po- litical process. Jones praised Lovell's letter to the Council explaining the position of the Riverfront Commission. Lovell stated that the environment is an important issue in Iowa City, and the Riverfront Commission appears to be the only City Comnission addressing environmental issues. She cautioned that merging the Riverfront Commission with another Commission could diffuse that focus. Wachal stated that the Commission had worked hard to supplement staff time when there had been a cutback a year ago. He argued that the Commission members are volunteering to the limit and need the full, allotted one-quarter staff time; not the reduction in staff time which would result if one staff person had to serve two Commissions merged into one. Rockwell explained that there hadn't actually been a cut in the one-quarter time position. The only restriction at this time was an effort to decrease the amount of overtime that staff members expended generally. 30 V Riverfront Commission February 3, 1988 Page 2 O'Brien asked Rockwell about the staff time used for Riverfront Commission activities. Rockwell stated that she worked 1/4 time (10 hours per week) for the Riverfront Commission. Lovell asked if the County or Coralville had ever been asked to support the Commission. Rockwell stated that she was unaware of any previous attempt to obtain financial support from Johnson County or Coralville, but that the Commission may want to consider that approach in the future. Lovell stressed the importance of the Commission making a formal statement to the local governing bodies to let them know the Commission's position. O'Brien suggested drafting a letter. Lovell said she would be glad to do this. Buckley stated that the letter should underscore the need for the Commission and should emphasize the Commission's growing mission. Jones agreed that the letter should include statements on the Commission's diverse interest in river activities including pollution control, recreational trail development, public access, etc. Lovell asked for volunteers to help her write the letter. Buckley said she would be glad to help with this endeavor. UPDATE AND DISCUSSION OF RIVER CORRIDOR TRAIL STUDY Report on December 4, 1987, Trail Walk: Rockwell explained that several Riverfront Commission members had walked the east and west banks of the Iowa River between Burlington and Benton Streets. Wachal observed that the trail could not be located on the east side of the river between Burlington and Benton Streets, because the Crandic railroad is too close to the riverbank. Bruner stated that the rails would have to be abandoned in order for a trail to go in on the east side of the river south of Burlington Street. Jones interjected that he was interested in the land at the end of Harrison Street on the east bank of the Iowa River which the City owns. Wachal stated that this is an issue of access rather than an issue of establishing a trail. Jones thought it could prove to be an opportunity to deal with the access problem brought to the Commission by fisherman about a year ago. Wachal stated that it looked feasible for a west side trail between Iowa Avenue and Burlington Streets. The difficulty comes in crossing Burlington Street to continue south. Rockwell said that going under the bridge was precluded by the projection of the University of Iowa Hydraulic Lab at the south side of the bridge. Jones stated that he had learned from discussions with faculty members that the lab does not use the dam or river water. He observed that the river intake mechanism, a pen stock and flume, are unused. Both are in very bad condition. He concluded that these both could be re- moved to extend a trail beyond the south side of the the bridge. Report on December 10 1981 Trail Study Committee Meeting: Rockwell reported that representatives from the U.S. Army Corps of Engineers, Project GREEN and the Johnson County Environmental Coalition attended the meeting along with Riverfront Commission members. There was a good exchange 309 Riverfront Commission February 3, 1988 Page 3 of information. Jerry DeMarce, from the Corps, presented a federal proposal for designating urban scenic corridors along rivers. Jones stated the plans included acquiring and removing some housing along the river. He added that the designation would put restrictions on development and encourage develop- ment of green space and restoration of the natural environment. He suggested that a trail plan be incorporated into the green space recommendation. Rockwell suggested that the Trail Study Committee meet again to determine What the next steps should be. ation to the Parks and Recr Rockwell stated that she had presented a summary of the River Corridor Trail had also Study Committee's recommendations to the Parks and Recreation Commission. She chairperson identified n� funding oftheRiverf ont Commsiosn,�rhad responded thatlitha Parks rand Recreation Commission had never supported trails as a high priority item. He recommended that policy discussions on this issue be incorporated into upcom- ing Parks and Recreation Commission agendas. Bill Steinbrech, Chairperson of the Parks and Recreation Commission, felt that commitment from all the prop- erty owners involved must be guaranteed before going any further. the Jones asked about trail development south of the University art buildings to IowAvenue Nancy SieberlingbofdProjecthGREENthad �indicated thatrorganization'sainterest in helping with funding for that area. Jones also indicated concern about the lack of curb tuts on Iowa Avenue just east of the Iowa Avenue Bridge. icesBuckley said she would check with the University Office of Handicapped Serv- should beerWachalthsuggested e curb cut talkingsituation. theLParks andasked Recre tionthe Conmission. He stated that to ask that Commission for an outline of its priorities. REPORT AND DISCUSSION ON LINDER TIRE FlnnnmmAM nr„,. cJones stated that he had visited the Housing In Services (HIS) De- onstructtiotsask newipaLinder nlot Hee needed ialkeddcoain developmentl Cappuccio permit the to Department of Natural Resources, who also contacted HIS. HIS retroactively issued a floodplain development City Floodplain Ordinance was permit to Linder Tire. Jones stated that the not perceive a problem with tstrictly for flooding control; that IONR did he construction of the Linder Tire parking lot. He added that the Commission really needs to acquire property along the river in order to preserve a trail right-of-way. Jones had also discovered that Iowa City Ready Mix had been dumping concrete into the river. He reported that the settling pond they had been dumping in had filled in. IONR has required that the pond be dug out in order for the concrete company to receive a wastewater discharge permit. 305 .r Riverfront Commission February 3, 1988 Page 4 O'Brien asked about floodplain zoning. Rockwell stated that there is a 20 foot setback requirement in the River Corridor Overlay Zone. Lovell asked that the Commission review the ORC and the City Floodplain Ordinance to determine what revisions need to be made. Rockwell agreed to place it on the March 1988 agenda. She stated that it is important for the Commission to know what is in place in the Ordinance in order to make a better judgement on how it should be enforced and what should be changed. UPDATE ON FEBRUARY 20, 1988, STREAMBANK EROSION CONTROL PROGRAM: Lovell stated that contacts had been made with businesses which distribute erosion control materials and/or services to set up display tables at the erosion control program. Rockwell described the events scheduled for the program. Wachal stated that people had indicated they wanted more information on practical erosion control measures. Rockwell stated that the Riverfront and Ralston Creek Property Owner mailing lists had been updated and the erosion control meeting brochures would be mailed soon. ITY IOWA' Wachal stated that the Commission will be taking part in the streambank erosion control section of the workshop. He added that river corridor trail development and tourism will be addressed at the workshop. Rockwell said that the event is planned as a one -day workshop lasting from 10 AM to 4 PM involving people throughout the state interested in riverfront development and preservation. Lovell asked when brochures would be available. Rockwell responded that the workshop brochures will be mailed towards the end of the February. The deadline for early registration is March 30. COMMISSIONER'S REPORTS: Meeting Time Change Lovell asked if it would be meeting earlier in the day. that 5:15 p.m. on the first start the meetings. It was to see how it works out. Prairie Preview better to start the monthly Riverfront Commission After a brief discussion, the Commission decided Wednesday of each month would be a good time to agreed to try this earlier time for a few months Rockwell stated that the Riverfront Commission had been requested to have a display table at the Prairie Preview meeting Tuesday evening, February 23, 1988. Wachal thought the Commission should participate in the Prairie Pre - 309 Riverfront Commission February 3, 1988 Page 5 view meeting and stated that the erosion control materials should be used. Lovell suggested displaying trail study information and the river history map brochure. Bruner, Jones, and Lovell volunteered to represent the Riverfront Commission at the Prairie Preview. Photo Contest PR Rockwell was contacted by the editor of Today's Woman, who would like to run an article on the photo contest. She state a e editor is particularly interested in printing available contest winning black and white photos in the June 1988 issue of the Cedar Rapids -Iowa City area magazine. Metro Pavers Rockwell stated that Metro Plan has been approved by the of the Riverfront Commission the final plat that natural River shall be retained to adjacent uses. PUBLIC DISCUSSION: Peace Walk Pavers' Large Scale Non -Residential Development City Council on January 26, 1988. As a result review, Metro Pavers included a requirement in vegetation along the eastern bank of the Iowa provide screening of the site activities from Hradek stated that 200 Russian citizens will be coming to Iowa City as part of a Peace Walk, which will be hosted in Iowa City on July 3 and 4, 1988. Hradek provided brochures to the Commission. She stated that volunteers are needed for housing Russian guests on those dates. Lovell asked if it would be a problem for the Commission to endorse the walk. Hradek asked for suggestions. Bruner stated that there had been a meeting between United States and Russian scientists late last year in Iowa City and perhaps individuals involved in that event would be interested in sharing their experience with the Peace Walk Planning Committee. Lovell asked Com- mission members to consider what role the Riverfront Commission could take i. endorsing the Peace Walk. She requested Rockwell to place the item on the March 1988 agenda for discussion. Cleanup Day O'Brien felt the cleanup program should be City-wide. He stated that he had been involved with a project like this before. He had contacted Chamber of Commerce representatives and a University service fraternity. They were trying to get more people involved. He envisioned the project as more of a community cleanup than a river cleanup activity. Iowa Resource Enhancement Program Jones stated that he had received a brochure about the need for grassroots support the creation of the Iowa Resource Enhancement Program (HF 621). He encouraged people to support this issue as individuals in the upcoming po- Riverfront Commission February 3, 1988 rage 6 litical caucuses. He stated that the program, if adopted, could provide funding for municipalities and non-profit organizations to cooperate in protecting Iowa's environment and quality of life. He mentioned that the enactment of the program could provide $6 million for conservation activi- ties. Hradek said that Ryerson's Woods in Iowa City has a fragile environ- ment, and conservation of that area should be an important local priority. Rockwell agreed to forward a copy of the information to all Commission mem- bers prior to the Iowa caucus night. ADJOURNMENT: O'Brien moved and Jones seconded the motion to adjourn the meeting. The motion carried unanimously. The meeting adjourned at 9:20 PM. Minutes respectfully submitted by Mark D. Reggentin. M 309 MINUTES HISTORIC PRESERVATION COMMISSION WEDNESDAY, JANUARY 13, 1988 - 7:3n P.M. SENIOR CENTER CLASSROOM MEMBERS PRESENT: Kern, Nowysz, Sierk, 'Wagner MEMBERS ABSENT: Vanderwoude, Champion GUESTS PRESENT: Jan Nash STAFF PRESENT: Beagle CALL TO ORDER: Wagner called the meeting to order at 7:30 p.m. CONSIDERATION OF THE MINUTES OF DECEMBER 9 1987: Nr 10) 1010 Wagner noted that on page two of the minutes Dottie Ray's name was spelled incorrectly with only one t. Kern noted that on page three, the second to the last sentence should read, "Wagner suggested that the Commission give a certificate of appreciation to Champion...". Sierk moved to approve the minutes of December 9, 1987, as corrected. Kern seconded the motion. The motion carried unanimously. CERTIFIED LOCAL GOVERNMENT FUNDING REQUEST: Beagle stated that the Downtown Building Survey and Facade Renovation Plan project will be resubmitted and noted that there was not enough time to complete the necessary paperwork for another application. Wagner asked who would do the survey of buildings downtown. Beagle stated that gradu- ate assistants under the guidance of Robert Alexander would do the survey. Nowysz asked whether there would be any difficulties with submitting the application again this year. Beagle noted that he would speak with Karin Franklin about correcting any potential problems with the application. Wagner asked what the specific nature of the proposed project is. Beagle explained that the proposal consists of a survey of downtown structures in the area between Washington and Iowa Avenue and Dubuque and Clinton. Beagle stated that Mr. Alexander's expertise in architectural history would be used in the survey process and help develop a facade renovation plan. As a result of the survey, either site or district nomination to the National Historic Register would be possible so that building owners could take advantage of investment tax credits. He stated that the theme would be to have consistency of the facades in that area. Wagner stated that she had received notice from the State Historical Society about a workshop to be held January 28, 1988, in the new State Historical Building in Des Moines concerning preparation of Certified Local Government grant applications and evaluation of nominations of properties to the National Register. 310 141NUTES HISTORIC PRESERVATION C011MISS1011 JANUARY 13, 1988 PAGE 2 Kern stated that he notified the State Historical Society about the Turner residence at 1310 Cedar Street for National Historic Register nomination. The house is an example of the first Southern -type house built in Iowa City around 1865. He stated that the State office was aware of the house and its historic merit. DISCUSSION OF PRESERVATION CORNER COLUMN: Wagner stated that she, Beagle and Carol Christianson had spoken with Richard Thien, executive editor of the Iowa City Press -Citizen. She stated that he was anxious to hear their ideas. She assure im that material would be available for a column on an every other week basis for a six month period for starters. Wagner noted Mr. Thien stated that such a column would be acceptable as long as it was not slanted toward any special interests. Wagner stated that Mr. Thien suggested that the Com- mission submit prepared articles for a nine month period whose topics are "tight and bright" so that it would be possible to assess the writing material. Wagner noted that Christianson said she knew of people who would be willing to write some articles. Wagner also noted that Pat Eckhardt gave her a list of possible topics for articles. Wagner stated that Kern had already written a good introductory column. She noted that Mr. Thien did not mention anything about limiting the size of the arti- cles. Beagle stated that Mr. Thien gave the impression that he was interested more in the commitment the Commission was willing to make and the submis- sion of writing samples rather than the specifics of the topics. Beagle noted that other groups in Iowa City are also competing for space in the paper and that it would be important for the Commission to produce two well-written columns and an extensive outline of proposed work. Wagner stated that she had also mentioned the possibility of using the column for responding to questions, but Mr. Thien noted that the column should not be special interest oriented or persuasive, but rather should be more techni- cal and preservation oriented. Wagner stated that it should not be an editorial column but should be enthusiastic about its topics related to preservation. Beagle stated that the column would be sponsored by the Historic Preserva- tion Commission, but it would be possible to have a list of possible writers, both commissioners and non -commissioners, who could rotate along with topics and possibly work in groups of two if people would feel more comfortable that. He ed two months ahead wofhthe publishing gdate eo that itecould mbe submitted ns be tto the Commission for review, editing and approval. Wagner noted that Mr. Thien would be reading all of the material also. Beagle noted that it would be extra work for the Commission, but that it would be a good means of commu- nicating with the public more about the Commission and preservation. He noted that the planning staff would provide secretarial and graphics support. Wagner then read the letter she wrote to the editor of the Press -Citizen and read from a tentative list of column topics. Beagle sugges a tat no chronological order be set for the columns because they are unsure about how often the columns would run. 3/ D MINUTES HISTOP.IC PRESERVATION COt1t-015SEOtj JANUARY 13, 1988 PAGE 3 Kern agreed that there are lists of possible topics for them to write about. Beagle noted that if the column idea is accepted it will need City Council approval. Beagle suggested that the Commission work on this proposal as soon as the Commission vacancies are filled. Beagle mentioned that people have already applied and that the City Council will appoint new members on January 26, 1988. He stated that the Planning and Zoning Commission will make an appointment to the Historic Preservation Commis- sion some time in February. Wagner asked whose name should appear with the articles if the column is sponsored by the Commission. Beagle suggested that at authors be recognized when they submit an article. least the guest would write an article on the history of the CommisNowysz stated that she sion. Sierk suggested that the Commission could use a logo in the column such as on the street signs used to designate the City's historic districts. Wagner suggested that the Commission may wish to enlist the ideas and help of the Johnson County Historical Society and Friends of Preservation. COMMISSIONER'S REPORTS: Wagner suggested that the home in the 600 block of North Johnson, which VanderWoude talked about at the last meeting, be considered for the Pres- ervation Award. Beagle stated that he has not been notified about the theme for this year's Preservation Week. Nowysz suggested that the Com- mission go ahead with their plans. Wagner asked for ideas on who possible judges could be. Nowysz suggested Mary Neiderbaugh or staff with the Preservation Commission in Des Moines. Kern suggested Wayne Norman from Dubuque who revitalized a theater in that city. Sierk asked when Preser- vation Week will be. Beagle stated that he didn't know the exact dates but generally is during the second week in May. Wagner suggested that the Commission plan other activities during May like they did last year in- volving children in the local schools learning about preservation. Beagle localstelevlisionat he Commission stat ons. Kernuld suggestedlthattsomeeofedia the Commissiofrom ners arrange to go to different schools and classrooms. Wagner stated that Pat Eckhardt and Carol Christianson were to discuss the Possibility of a preservation columthis n in the Press -Citizen at their meeting the that the column would be eand be able tclearlyinsponsoredIby thisrCommission edand is noted in favor of guest writers. He asked the Commissioners whether they wished to Pursue the ideas further now or to wait until the new members were se- lected. Sierk suggested that the Commission be prepared but not to rush it at this stage and to wait until the new members have been appointed. Wagner suggested that the Commissioners could work on possible articles. Wagner asked the Commission members to have some ideas for nominations of Preservation Person of the Year. Beagle stated that he had received a call from Pat Eckhardt concerning the North Side. He stated that Eckhardt, speaking on behalf of herself and others, would like to get the issue off dead center and have the Commis - Sion take the issue off the table and pass it on to the City Council so 3/0 MINUTES HISTORIC PRESERVATION CT:HJSSiO.I JANUARY 13, 1928 PAGE 4 that the Council could act on it. efforts of the Commission, but feels not have much impact at this point. issue with Tom Scott about scheduling. STAFF REPORTS: Beagle noted that he recognized the that any further campaigning will He suggested that 'Wagner discuss the Beagle stated that an account had been established for the Commission to receive donations. Wagner stated that Vanderwoude has secured a gift of $2,000 from Friends of Preservation and wants to use it for projects of the Commission. She stated that the Commission could get the list of Friends of Preservation members to write letters to raise funds. Sierk asked whether donations would be tax deductible or if the Commission could establish a "foundation." Wagner also noted that the Commission could work on publishing a book of the Commission's guidelines. She asked whether the final draft of the guidelines needed to be submitted to the City Council. Beagle stated that Karin Franklin is finalizing the guide- lines and would notify the Commission when the guidelines would go to the City Council. The meeting was adjourned at 9:00 p.m. Minutes submitted by Mary Lazenby. 3/a MINUTES PRELIMIfdARY DESIGN REVIEW COMMITTEE Subject to Approval MARCH 2, 1988 - 4:30 P.M. IOWA CITY PLANNING 6 PROGRAM DEVELOPMENT DEPARTMENT - CONFERENCE ROOM MEMBERS PRESENT: Amert, Haupert, Nelson, Novick, Seiberling, Sinek MEMBERS ABSENT: Alexander, Waters, Welt STAFF PRESENT: Cain, Reggentin GUESTS PRESENT: Dave Martin, architect; Mike Poeschl, Sign Tech of Iowa RECOMMENDATIONS TO COUNC The Design Review Committee recommends City Council approval of a new, internally illuminated exterior sign for Flour Pot Cookies on the north side of the Holiday Inn, the sign to have maximum dimensions of 8 feet wide by 4 feet tall, to be centered within the 10 -foot building panel on the hotel front adjacent to the concourse, to be composed of three lines of gold -colored letters next to a 2 foot by 3 foot "flour pot" outlined in black or dark green and to have a beige -to -white background with brushed brass frame and details. CALL TO ORDER Vice Chairperson Novick called the meeting to order at 4:37 p.m. INTRODUCTIONS Novick introduced members and guests present. REVIEW OF NEW SIGNAGE PROPOSAL FOR FLOUR POT COOKIES Cain said this was a special meeting to discuss a redesigned sign for Flour Pot Cookies. She gave the background on the discussion that took place at the prior meeting. Martin showed pictures of Flour Pot's signs presently being used. Martin stated that there will be a shadow line around the present sign on the wall of the Holiday Inn due to bleaching by the sun. He stated that this should be considered when deciding on placement of the new sign. Poeschl stated there is no efficient means to alleviate this problem except to paint the entire face of the building. Martin stated there are also electrical and attachment screws in place. For these reasons they would like to have a sign that would cover the existing holes. Martin then showed the design for the new sign (see attached drawing). Haupert asked what the existing sign measurements were. Martin stated the existing sign is 16 inches high and 8 feet long. The new stacked letter design would measure four feet high by eight feet long. Martin said this design was more consistent with those used in other locations and that the owner preferred the stacked design to the one proposed at the previous meeting. .311 Design Review Committee March 2, 1988 Page 2 Cain inquired about the colors used in the new sign. Martin stated there would be a light beige background with gold lettering. He stated the lettering would btt. outlined in black or green. When asked how high the sign would be from the ground, Martin said that the City Code requires that the bottom of the sign be at least eight feet high. He said that the size of the sign is small relative to the entire size of the building. Poeschl added that the present sign is about ten inches deep and that the new sign will be thinner, which would somewhat reduce the visual impact on the facade. Novick asked if the letters would be painted on or actual cut-out letters. Martin stated that the letters would be formed from an applied plastic material. He said they would not be shiny, but rather would have a matte finish. At night, with no exterior light, they will appear black. Amert asked if there is any reason for three lines of lettering rather than two lines and what the height would be if the letters were double rather than triple stacked. Martin stated the lettering would be six inches high at the most on a double -stacked sign and they used the triple - stacked design because it is more in line with the other local stores and more legible on the pedestrian mall. Poeschl mentioned the flour pot would also be smaller on the double -stacked design. There was general discussion of the size of the flour pot as depicted on the drawing; all agreed that even with the triple -stacked design, the pot should be somewhat smaller with more negative space around the edge. Martin suggested an appropriate size for the pot would be two feet wide by three feet high. Amert said the concerns about legibility on the mall were legitimate and the reduction in scale of the pot and the subtle color scheme were good features. Novick added that the additional negative space on the sign would also be an improvement. Amert moved to approve the signage of Flour Pot Cookies as described, with the width of the sign not to exceed eight feet in length and four feet in height and the flower pot logo inside not to exceed two feet in width by three feet in height. Haupert seconded the motion. The motion carried unanimously. ADJOURNMENT Haupert motioned, seconded by Nelson, to adjourn the meeting. The motion carried unanimously. The meeting adjourned at 5:15 p.m. Minutes respectfully submitted, Mark D. Reggentin 311 As submitted - March 2, 1988 M' ' I 0 a Tq--� ( o \